Agenda packet — Barstow City Council, June 20, 2023 (part 1 of 2)

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
JUNE 20, 2023
5:30 PM
(HANDICAPPED ACCESSIBLE)

AMENDED AGENDA

JOINT SPECIAL MEETING
Agenda-June 20, 2023

Page 1 of 7 ends

MAYOR
Paul Anthony Courtney

COUNCILMEMBERS
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Miguel Morales
Rodney Brand Jr.

Juanantonio Delucas

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse
CLOSED SESSION 5:30 PM
CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member Barbara Rose
 Council Member Marilyn Kruse
 Mayor Pro Tem James Noble
 Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY

ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A

SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE

TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-June 20, 2023

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PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CLOSED SESSION AGENDA ITEMS:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV’T CODE §54956.8) Recommended Action:

Conference with Real Property Negotiator (Gov’t Code §54956.8) Property Address: APNs:
• 0424-081-10-0000;
• 0424-081-29-00000;
• 0424-081-43-0000;
• 0424-081-79-0000; and
• 0424-081-90-0000
Agency Negotiator: Willie Hopkins, Jr. City Manager
Negotiating Party: San Bernardino County
Under Negotiation: Price and Terms of Payment

2. CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION (GOV’T CODE SECTION 54956.9(D)(4))
Recommended Action:

Conference with Legal Counsel; Initiation of Litigation (Gov’t Code section 54956.9(d)(4))
Number of Potential Cases: 1.

3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV’T CODE §54956.8) Recommended Action:

Conference with Real Property Negotiator (Gov’t Code §54956.8) Property Address: APNs:
• 042819101
• 042821104
• 042817106
Agency Negotiator: Willie Hopkins, Jr. City Manager
Negotiating Party: United States of America
Under Negotiation: Price and Terms of Payment

4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Recommended Action:
(Government Code Section 54957)
TItle: City Manager
REPORT OF CLOSED SESSION:

INVOCATION:

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

PLEDGE OF ALLEGIANCE:

Agenda-June 20, 2023

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ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER

REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION.

PRESENTATIONS:

5. COMMUNITY HEALTH PROJECT PRESENTATION
Recommended Action:

Presentation Only.

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MINUTES ALL AGENCIES:

6. MINUTES REGULAR MEETING - JUNE 5, 2023, AT 6:00 P.M.

Recommended Action:

Approve minutes as presented.

7. MINUTES BUDGET WORKSHOP - JUNE 8, 2023, AT 1:30 P.M.

Recommended Action:

Approve minutes as presented.

CITY COUNCIL:

8. RESOLUTION TO ADOPT PROJECTS FUNDED BY SB1 FOR FY 2023-2024: THE ROAD

REPAIR AND ACCOUNTABILITY ACT
Recommended Action:

1. Staff recommends that the City Council approve Resolution No. ____-2023, adopting the projects list (Attachment A) funded by SB 1 and waive the full reading in its entirety.

Agenda-June 20, 2023

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2. Direct staff to forward the project list and resolution to the California Transportation Committee.

9. SECOND READING AND ADOPTION OF ORDINANCE 1020-2023 OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING CHAPTER 2.40 OF THE BARSTOW MUNICIPAL CODE REGARDING CITY’S PURCHASING SYSTEM AND AMENDING CHAPTER 2.42 OF

THE BARSTOW MUNICIPAL CODE REGARDING AWARDING PUBLIC PROJECTS Recommended Action:

Adopt Ordinance No.1020-2023 amending the City’s Purchasing Policy and waive the full reading. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter per CEQA Guidelines, 14 Cal. Code of Regulations, Section 15061(b)(3) and 15378(b)(5).

10. FY 2023-2024 PUBLICLY AVAILABLE PAY SCHEDULE (PAPS) Recommended Action:

Staff recommends that the City Council adopt Resolution No. ____-2023 approving the publicly available pay schedule (PAPS) (Attachment A) for FY 2023/2024 with an effective date of July 1, 2023.

11. MEASURE I YEAR-END -UPDATE 2022/2023 REVISED
Recommended Action:

Staff recommends that the City Council take the following actions:

1.Approve the necessary adjustments to the Measure I Capital Improvement Projects, per Attachment A, and associated expenditure and revenue transfer accounts to/from the Measure I Fund (209) and the Capital Improvement Project (CIP) Fund (400).

2. Direct staff to forward the report to SBCTA.

12. FY2022/2023 PROPOSED BUDGET AMENDMENT FOR YEAR-END CLEAN-UP

ADJUSTMENTS
Recommended Action:

Staff recommends the City Council approve the amendments to various funds and accounts in the City's adopted FY2022/2023 Operating and Capital Improvement Budget as outlined in the attached proposed Budget Amendment (Attachment A).

13. ADOPTION OF A RESOLUTION APPROVING THE REORGANIZATION AND ELIMINATION

OF THE PARKS AND RECREATION DEPARTMENT SUPERINTENDENT POSITION Recommended Action:

Adopt a proposed resolution approving the reorganization and elimination of the Parks and Recreation Department Superintendent Position.

14. CONSIDERATION TO CANCEL THE CITY COUNCIL MEETING SCHEDULED FOR JULY 3, 2023
Recommended Action:

Cancel the July 3, 2023, City Council meeting.

BFPD:

15. ACCEPTANCE OF THE FY 2019 HOMELAND SECURITY GRANT PROGRAM (HSGP)

AWARD AS A SUB-RECIPIENT THROUGH THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, OFFICE OF EMERGENCY SERVICES.

Recommended Action:

Authorize staff to accept the sub-recipient award of the FY2019 Homeland Security Grant Agenda-June 20, 2023

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Program (HSGP) in the amount of $12,153 and authorize the expenditure appropriation in the amount of $12,153 to account number 225.225.227.08.813 for the initial procurement of the listed equipment. Grant reimbursement will be credited to revenue account number 225.819.794.923 upon receipt.

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE

CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

PUBLIC HEARINGS:

16. CONSIDERATION OF APPROVAL OF THE FISCAL YEAR 2023/2024 PROPOSED

OPERATING AND CAPITAL IMPROVEMENT BUDGET
Recommended Action:

Staff recommends that the City Council and Barstow Fire Protection District Board take the following actions:

1. That City Council approve the Fiscal Year 2023/2024 Proposed Operating and Capital Improvement Budget for the City in the amount of $64,536,466 and adopt the attached Joint Resolution No. ____-2023 (Attachment B), approving the Proposed Budget (Attachment A), including any City Council amendments (if any), and excluding the Barstow Fire Protection District Budget – Fund 225, and waive the full reading.

2. That the Fire Protection District Board approve and adopt a preliminary budget for the Barstow Fire Protection District in the amount $6,674,407 and adopt the attached Joint Resolution No. ____-2023 (Attachment B), approving and adopting the preliminary Budget (Attachment A) as submitted pursuant to Health & Safety Code Section 13893(a)(1) and waive the full reading.

17. APPROVAL OF ANNUAL 2023/2024 APPROPRIATIONS LIMIT
Recommended Action:

Staff recommends that the City Council take the following actions:

1. Approve the annual 2023/2024 appropriations limit, which is calculated using the change in County population and the change in growth in California personal income, which are determined by the State of California, Department of Finance.

2. Adopt Resolution No. _____-2023, establishing the appropriations limit for FY 2023/2024, by title only and waive the reading.

18. APPROVAL OF BARSTOW FIRE DISTRICT APPROPRIATIONS LIMIT FOR FY 2023/2024 Recommended Action:

Staff recommends that the Barstow Fire Protection District’s Board take the following actions:

1. Approve the annual 2023/2024 appropriations limit, which is calculated using the change in the growth in California personal income and the change in population growth of the City/County, which are determined by the State of California.

2. Adopt BFPD Resolution No. _____-23, establishing the appropriations limit for Fiscal Year 2023/2024, by title only and waive the reading.

BUSINESS / ACTION ITEMS:

CITY COUNCIL:

19. SURPLUS LAND ACT DESIGNATION: APNS: 0181-072-16-0000, 0181-072-17-0000, 0181- 073-34-0000, 0181-073-35-0000, 0181-073-36-0000, 0181-073-37-0000, 0181-076-01-0000, 0181-076-13-0000
Recommended Action:

Staff recommends that the City Council declare the listed properties surplus and direct the City Manager to send a written Notice of Availability of surplus land to HCD and conduct all other required activities to declare the land surplus.

Agenda-June 20, 2023

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20. ANNEX S TO INTERGOVERNMENTAL SERVICE AGREEMENT FOR INFRASTRUCTURE

AND GENERAL FACILITY CONSTRUCTION SERVICES FOR FORT IRWIN Recommended Action:

Staff recommends that the City Council:
1) Approve the annex to the IGSA with the United States Army. 2) Adopt Resolution No. ___-2023 Authorizing the Approval of Annex S for General Facility Construction Services to the Intergovernmental Services Agreement with the United States Army Garrison, Fort Irwin and Authorizing the City Manager or designee the authority to sign the annex to intergovernmental support agreement between Fort Irwin and the City of Barstow, with any necessary non-substantive changes, and to perform all other necessary acts to implement the agreements, including approving individual projects under Annex S up to $1 million per project.

The adoption of this Resolution and approval of this agreement are exempt from review under the California Environmental Quality Act, per CEQA Guidelines, Title 24, CCR, section 15301.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

STAFF REPORTS:

COUNCIL COMMITTEE REPORTS:

BUSINESS OF THE COUNCIL:

ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 15th day of June, 2023.

Agenda-June 20, 2023

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Joint Special Council/BFPD
06/20/23 05:30:PM
Christina Rudsell
Doc ID: 5393

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV’T CODE §54956.8) EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION (GOV’T CODE SECTION 54956.9(D)(4))
EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Conference with Legal Counsel; Initiation of Litigation (Gov’t Code section 54956.9(d)(4))
Number of Potential Cases: 1.
2 Packet Pg. 9
Joint Special Council/BFPD
06/20/23 05:30:PM
Andrea Flores
Doc ID: 5392

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV’T CODE §54956.8) EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:
(Government Code Section 54957)
TItle: City Manager
4 Packet Pg. 11
Joint Special Council/BFPD
06/20/23 05:30 PM
City Clerk / Records
Christina Rudsell
Presentation
Doc ID: 5386

AGENDA ITEM
AGENDA MATTER:

COMMUNITY HEALTH PROJECT PRESENTATION
EXECUTIVE SUMMARY:

Ms. Pasha Fruman, a Physician Assistant, Community Health Educator and Activist in the Inland Empire, will be presenting information on a proposed community health project for the City of Barstow.

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Presentation Only.
5 Packet Pg. 12
Joint Special Council/BFPD
06/20/23 05:30 PM
City Clerk / Records
Maria Chavez
Other
Doc ID: 5384

AGENDA ITEM
AGENDA MATTER:

MINUTES REGULAR MEETING - JUNE 5, 2023, AT 6:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
6 Packet Pg. 13

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
JUNE 5, 2023
6:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

JOINT SPECIAL MEETING
Minutes-June 5, 2023

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CALL TO ORDER - CLOSED SESSION:

MAYOR PRO TEM NOBLE called the Closed Session meeting to order at 6:00 P.M.

INVOCATION:

MAYOR PRO TEM NOBLE led the invocation.

PLEDGE OF ALLEGIANCE:

COUNCIL MEMBER KRUSE led the pledge of allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Mayor Pro Tem Present
Marilyn Dyer Kruse Council Member Present
Barbara Mae Rose Council Member Present
Paul Anthony Courtney Mayor Present
Carmen Hernandez Council Member Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

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PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Expressed concerns with the City Manager's performance.

MOTION TO GO INTO CLOSED SESSION:

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
CLOSED SESSION AGENDA ITEMS:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Recommended Action:
(Government Code Section 54957)
TItle: City Manager
CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

MAYOR COURTNEY called the Regular Meeting to order at 7:02 P.M.

REPORT OF CLOSED SESSION:

CITY ATTORNEY MATTHEW SUMMERS reported the following:

ITEM 1 was tabled to the June 20, 2023 City Council meeting.

INVOCATION:

PASTOR FLOYD LOPEZ from CROSSROADS DAGGET CHURCH gave the invocation.

PLEDGE OF ALLEGIANCE:

MAYOR PRO TEM NOBLE led the pledge of allegiance.

ROLL CALL:

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PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

RESULT: APPROVED [UNANIMOUS]
MOVER: Marilyn Dyer Kruse, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Hernandez
PRESENTATIONS:

None.

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

MINUTES ALL AGENCIES:

2. MINUTES REGULAR MEETING - MAY 15, 2023, AT 6:00 P.M.

Recommended Action:

Approve minutes as presented.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
ACCOUNTS PAYABLE TO ALL AGENCIES:

3. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
Recommended Action:

Approve and ratify expenses, as audited, for checks #91289-91599 totaling $4,314,704.30 and wires #872-877 totaling $213,636.88, per the Agency breakdown below:

City: $4,304,091.56
Fire: $224,429.62
Successor Agency: $0.00

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Grand Total: $4,528,341.18

COUNCILMEMBER DYER KRUSE
- Abstained from check #'s 91416 and 91463.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
CITY COUNCIL:

4. SECOND READING AND ADOPTION OF ORDINANCE NO. 1019-2023 AMENDING CHAPTER

2.48 OF THE BARSTOW MUNICIPAL CODE "PERSONNEL SYSTEM"
Recommended Action:

Adopt Ordinance 1019-2023 amending Chapter 2.48 of the Barstow Municipal Code "Personnel System" and waive the full reading. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter per CEQA Guidelines, 14 Cal. Code of Regulations, Section 15061(b)(3) and 15378(b)(5).

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez

5. REQUEST FOR PUBLIC HEARING - DELINQUENT TRASH AND SEWER ACCOUNTS Recommended Action:

Staff recommends the City Council:

Set the public hearing for delinquent sewer and trash (utility) accounts for Monday, July 17, 2023, at 7:00 p.m. in the Barstow Council Chambers located at 220 E. Mountain View St., Barstow, CA 92311.

SPEAKERS

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Asked how the City could pursue collection on delinquent utility bills when MAYOR COURTNEY has not repaid the mileage reimbursement.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez

6. RESOLUTION NO. 5122-2023 TO INITIATE PROCEEDINGS TO REAFFIRM THE LEVY AND

COLLECTION OF ANNUAL ASSESSMENTS AND ORDERING THE CITY ENGINEER TO PREPARE AN ENGINEER’S REPORT FOR LANDSCAPING ASSESSMENT DISTRICT #1, STREET MAINTENANCE ASSESSMENT DISTRICT #1, STREET LIGHTING ASSESSMENT DISTRICT #1, AND FLOOD CONTROL ASSESSMENT DISTRICT #1
Recommended Action:

Approve Resolution No. 5122-2023 to initiate proceedings to reaffirm the levy and collection of annual assessments and order the City Engineer to prepare an Engineer’s Report for Landscaping Assessment District #1, Street Maintenance Assessment District #1, Street Lighting

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Assessment District #1, and Flood Control Assessment District #1, and waive the full reading.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked who would handle the assessment district in the absence of the City Engineer.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez

7. MEASURE I YEAR-END UPDATE 2022/2023
Recommended Action:

Staff recommends that the City Council take the following actions:

1. Approve the necessary adjustments to the Measure I Capital Improvement Projects.

2. Direct staff to forward the report to SBCTA.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked if there were any street resurfacing projects.
- Asked about the status of scheduling a Measure Q study session.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez

8. COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE ART AND INDUSTRIAL

WOMEN'S CLUB
Recommended Action:

Approve a Community Promotional Fund donation in the amount of $1,000 and $1,193.16 of inkind donations to the Art and Industrial Women's Club.

SPEAKERS

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Discussed the importance of the Community Promotional Fund.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez

9. ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS
Recommended Action:

Staff recommends the City Council approve the additional appropriation of ARPA funds in the amount of $1,125,873 to account 202.202.202.09.100 (Transfer to the General Fund) and the corresponding increase to the revenue budget to account 100.900.820.202 (Transfer from COVID-19).

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RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez

10. FY 2023/2024 INVESTMENT POLICY FOR THE CITY OF BARSTOW Recommended Action:

Staff recommends the City Council:

Adopt the Investment Policy and Resolution No. 5123-2023 of the City of Barstow for FY 2023/2024.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez

11. INTRODUCTION OF ORDINANCE 1020-2023 OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING CHAPTER 2.40 OF THE BARSTOW MUNICIPAL CODE REGARDING CITY’S PURCHASING SYSTEM AND AMENDING CHAPTER 2.42 OF THE BARSTOW

MUNICIPAL CODE REGARDING AWARDING PUBLIC PROJECTS AND ADOPTION OF RESOLUTION 5124-2023 OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA APPROVING REVISIONS TO THE CITY’S PURCHASING AND CONTRACT POLICY
Recommended Action:

Staff recommends that City Council introduce Ordinance No. 1020-2023 and adopt Resolution No. 5124-2023 amending the City’s Purchasing Policy. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter per CEQA Guidelines, 14 Cal. Code of Regulations, Section 15061(b)(3) and 15378(b)(5).

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM

CONSENT CALENDAR BY COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

PUBLIC HEARINGS:

12. 2023 SOLID WASTE RATE ADJUSTMENT
Recommended Action:

Conduct the Public Hearing and subject to testimony received, adopt Resolution No. 5125-2023, approving the updated solid waste rates, superseding the existing rates and repealing resolutions in conflict thereto, and waiving the full reading.

ADMINISTRATIVE ANALYST JESSICA REED
- Presented the staff report as filed with the City Clerk. - Stated the rate increase was based on the Consumer Price Index (CPI) of 8.75%, but there was a 5% cap per the City's franchise agreement with Burrtec.

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MAYOR COURTNEY OPENED THE PUBLIC HEARING AT 7:19 P.M.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked when the franchise agreement with Burrtec ended.

BEA LINT, BARSTOW, CALIFORNIA
- Expressed concerns with landlords implementing a 5% increase. - Asked when ratepayers would be charged for the green waste containers and if they would be charged if they do not use it.
- Discussed concerns with placing green waste in plastic bags and how inefficient the process was.
- Suggested equitable rates for low income and smaller households.

NANCY PERKINS, YERMO, CALIFORNIA
- Asked how surrounding Barstow communities would be affected by Senate Bill 1383 regulations and rates.

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Expressed support for the 5% rate increase due to inflation as long as it was legitimately needed.

JIM BROWN, BARSTOW, CALIFORNIA
- Asked if Burrtec could waive fees for households that did not use the green waste containers.

ADMINISTRATIVE ANALYST JESSICA REED
- Stated that State regulations did not allow households to opt out. - Discussed waiver programs for multifamily dwellings and commercial properties. - Stated that bags were manually removed at the compost processing facility and discussed why plastic bags were needed for the program.
- Also noted that lower rates were available for low income residents who qualified through the CARE program.

MAYOR PRO TEM NOBLE
- Asked if the proposed rate could be lower than 5%.
- Asked if information on assistance for low income residents was available on the City's website.

ASSISTANT CITY MANAGER KODY TOMPKINS
- Stated that the CPI increase was 8.75% and negotiations between the City and Burrtec resulted in a 5% increase.

ADMINISTRATIVE ANALYST JESSICA REED
- Stated that staff could communicate information on low income assistance programs through other channels.

COUNCILMEMBER ROSE
- Asked how rates were assessed if a tenant qualified for the CARE program, but the landlord paying the trash and sewer bill did not qualify.

ASSISTANT CITY MANAGER KODY TOMPKINS
- Stated that staff would follow-up on researching if the CARE program could be expanded along with the rules and parameters of the Municipal Code against State law.

MAYOR COURTNEY CLOSED THE PUBLIC HEARING AT 7:53 PM.

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RESULT: APPROVED [4 TO 1]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney
NAYS: Hernandez

13. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA, AMENDING AND ESTABLISHING SPECIFIED FEES FOR CITY SERVICES (FY 2023/2024) Recommended Action:

Staff recommends that City Council adopt the attached Resolution No. 5126-2023 amending and establishing the Master Fee Schedule for Fiscal Year 2023/2024, and waive the full reading.

ADMINISTRATIVE SERVICES MANAGER HEIDY RILEY
- Presented the staff report as filed with the City Clerk. - Discussed proposed fee schedule updates for Fiscal Year 2023-2024. - Stated that all fees would be effective July 1, 2023 if approved.

COUNCILMEMBER HERNANDEZ
- Asked which fees would be increased.

ADMINISTRATIVE SERVICES MANAGER HEIDY RILEY
- Stated that all proposed changes were included in the Table of Amendments and provided an overview of the changes.

MAYOR COURTNEY OPENED THE PUBLIC HEARING AT 7:53 P.M.

No public comments.

MAYOR COURTNEY CLOSED THE PUBLIC HEARING AT 7:59 P.M.

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
BUSINESS / ACTION ITEMS:

None.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

SPEAKERS

FRANK WEISER, ATTORNEY FOR BARSTOW PROPRIETORS ASSOCIATION - Stated that the property owners would like to resolve their concerns with the Rental Inspection Ordinance.
- Stated that there were also other alternatives aside from what the City's current ordinance required.

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IRA GWIN, BARSTOW, CALIFORNIA
- Discussed relocation assistance provided by BNSF to a high profile resident. - Discussed concerns with BNSF not providing relocation assistance to renters.

ET SNELL, NEWBERRY SPRINGS, CALIFORNIA
- Discussed concerns with MAYOR COURTNEY.

GEORGIA LORD WATANABE, BARSTOW, CALIFORNIA
- Discussed a recent viscous dog attack involving her dog in front of Barstow Community Hospital. - Stated that more animal control enforcement was needed. - Thanked the Barstow Police Department and Barstow Humane Society for their response.

MICHELLE LORD, BARSTOW, CALIFORNIA
- Asked if the City could provide more funding to the Barstow Humane Society.

PRISCILLA FIELDS, BARSTOW, CALIFORNIA
- Discussed concerns with MAYOR PRO TEM NOBLE and COUNCILMEMBER ROSE.

KAMBIZ MORIDI AND ANNE BURCKSHIELD, BARSTOW, CALIFORNIA - Commended CITY MANAGER WILLIE HOPKINS, JR.
- Asked if MAYOR COURTNEY was going to seek reelection in 2024 and when his candidacy would be announced.

ANNONYMOUS
- Discussed concerns with COUNCILMEMBER ROSE.

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Discussed concerns with the recent fertilization of sports fields. - Also discussed concerns with settlements and attorney's fees for the City's recent lawsuits.

ANTHONY BROWNE, BARSTOW, CALIFORNIA
- Discussed concerns with MAYOR PRO TEM NOBLE and COUNCILMEMBER ROSE.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Invited the public to attend the Finance Committee meeting on June 6, 2023, the Street Committee meeting on June 7, 2023 and the Budget Workshop on June 8, 2023. - Asked for the status of the Council goal-setting workshop and the Measure Q workshop.

PASTOR ROBERT GRAHAM, BARSTOW, CALIFORNIA
- Expressed support for the City Council.
- Discussed concerns with the arrest of a suspect on April 28, 2023.

MARSHA WEASMA, BARSTOW, CALIFORNIA
- Commended the Homeward Bound Committee and local non-profits. - Encouraged the City Council to work together.

JIM BROWN, BARSTOW, CALIFORNIA
- Commended MAYOR PRO TEM NOBLE.
- Expressed concern with MAYOR COURTNEY.

VIRGINIA BROWN, BARSTOW, CALIFORNIA
- Requested that CITY TREASURER MICHAEL LEWIS to provide the public with a financial report per State law.
- Discussed concerns with the sewer line connected to her property. - Asked if a final report regarding the arrest of a suspect on April 28, 2023 was available.

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MOHEB BETTROS, BARSTOW, CALIFORNIA
- Discussed concerns with the high cost of renting properties to tenants in Barstow.

STAFF REPORTS:

CITY MANAGER'S MAY 2023 UPDATE
Recommended Action:

Receive and file.

CITY MANAGER WILLIE HOPKINS, JR.
- Stated that a Budget Workshop would be held on June 8, 2023. - Also noted that four Code Compliance Officers were recently hired and discussed the General Plan survey, First Avenue Bridge construction and Sports Park improvements. - Clarified that the Council approves the budget and staff does not have free range spending abilities.

RESULT: PRESENTATION ONLY
COUNCIL COMMITTEE REPORTS:

COUNCILMEMBER ROSE
- Stated the next Homeward Bound Committee meeting was June 14, 2023 and the next Rules and Policies Committee meeting was June 27, 2023.

MAYOR PRO TEM NOBLE
- Stated the next Military Affairs meeting was June 14, 2023 and the next Victor Valley Transit Authority meeting was June 20, 2023.

COUNCILMEMBER DYER KRUSE
- Discussed the May 30, 2023 Rules and Policies meeting where the Contract and Purchasing Policy was finalized.
- Stated that the next Street Committee meeting was June 7, 2023.

COUNCILMEMBER HERNANDEZ
- Stated that the next Finance Committee meeting was June 6, 2023 and the Budget Workshop was June 8, 2023.

MAYOR COURTNEY
- Provided an update on the Southern California Association of Governments (SCAG) General Assembly meeting held on May 4 - 5, 2023.
- Stated that STATE TREASURER FIONA MA remotely participated in the recent Economic Development meeting.
- Also discussed the SCAG Energy and Environment Committee meeting on May 1, 2023.

BUSINESS OF THE COUNCIL:

COUNCILMEMBER ROSE
- Motioned, seconded by COUNCIL MEMBER HERNANDEZ for a report of the total cost incurred by the City as a result of recent lawsuits. Also asked for a breakdown of cost increases to the City. - Asked if BNSF had complied with requirements regarding the eminent domain process for the Barstow International Gateway (BIG) Project.

CITY ATTORNEY MATTHEW SUMMERS
- Stated that BNSF had complied with all applicable property acquisition laws related to the BIG Project.

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MAYOR PRO TEM NOBLE
- Discussed recent Memorial Day event.
- Also discussed recent visit to the Barstow Veteran's Home and encouraged the community to visit local Veterans.
- Encouraged the community to attend upcoming Barstow Senior Center events including Family Game Night on June 8, 2023 and the Father's Day event on June 18, 2023. - Also invited the community to attend the Juneteenth event at Sturnacle Park on June 17, 2023. - Wished all a happy Father's Day.

COUNCILMEMBER DYER KRUSE
- Discussed the recent Mojave Water Agency's Mini Tour. - Also discussed recent events attended at Anytime Fitness, the Marine Corps Logistics Base, Skyline School and the Desert Mountain Division meeting in Mammoth Lakes. - Wished all a happy Father's Day.

COUNCILMEMBER HERNANDEZ
- Discussed the importance of the entire community maintaining peace among each other.

MAYOR COURTNEY
- Asked CITY MANAGER WILLIE HOPKINS, JR. if he had any outstanding invoices/debt with the City of Barstow.
- Discussed concerns with the April 5, 2023 letter from MAYOR PRO TEM NOBLE and the Council. - Discussed concerns with the removal of photos of STATE TREASURER FIONA MA's recent visit to Barstow from the City's social media sites.
- Motioned, seconded by COUNCILMEMBER ROSE, to include a presentation from Pasha Fruman on health care and health education at an upcoming Council meeting.

CITY MANAGER WILLIE HOPKINS, JR.
- Stated he was not aware of any outstanding invoices/debts owed by MAYOR COURTNEY to the City.

ADJOURNMENT:

By the consensus of the City Council and without objection, the meeting was adjourned at 9:23 P.M.

Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Paul Anthony Courtney, Dr. B.A. Mayor Notice: Signed Minutes are filed with the City Clerk’s office

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Attachment: 06 05 23 Minutes_FINAL (5384 : Minutes Regular Meeting June 5, 2023 6:00 P.M.) Joint Special Council/BFPD
06/20/23 05:30 PM
City Clerk / Records
Andrea Flores
Other
Doc ID: 5385

AGENDA ITEM
AGENDA MATTER:

MINUTES BUDGET WORKSHOP - JUNE 8, 2023, AT 1:30 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
7 Packet Pg. 25

WORKSHOP

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
JUNE 8, 2023
1:30 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

WORKSHOP
Minutes-June 8, 2023

Page 1 of 4 ends

CALL TO ORDER:

MAYOR COURTNEY called the workshop to order at 1:30 P.M.

INVOCATION:

MAYOR PRO TEM NOBLE gave the invocation.

PLEDGE OF ALLEGIANCE:

COUNCILMEMBER DYER KRUSE led the pledge of allegiance.

ROLL CALL:

Motion by COUNCILMEMBER HERNANDEZ, seconded by MAYOR PRO TEM NOBLE and unanimously carried to approve the agenda and move public comments to after the workshop item was presented.

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: James M. Noble, Mayor Pro Tem
AYES: Noble, Kruse, Rose, Courtney, Hernandez

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Attachment: 06 08 2023 Budget Workshop Minutes_FINAL (5385 : Minutes Budget Workshop June 8, 2023 1:30 P.M.) Minutes-June 8, 2023

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WORKSHOP:

1. PRESENTATION OF PROPOSED OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2023-2024
Recommended Action:

Staff recommends that the City Council and the Fire Board receive the presentation and review the proposed Operating and Capital Improvement Budget for Fiscal Year 2023-2024 and provide direction to staff regarding the proposed spending plan.

ADMINISTRATIVE SERVICES MANAGER HEIDY RILEY
- Presented the proposed Operating and Capital Improvement Budget for Fiscal Year 2023-2024. - Discussed the budget planning process.
- Stated the proposed budget was $64,536,466 across all funds, which was an increase of $47,495,222 from the prior fiscal year.
- Stated total operating budget was $52,653,787, which was an increase of $42,929,959 from the prior fiscal year.
- Stated the total General Fund budget was $23,678,140, which was a decrease of $5.2 million from the prior fiscal year.
- Stated that the total Capital Improvement Budget for all funds was $2,468,171. - Discussed full time staffing levels stating that some positions had been defunded along with the distribution of salaries for all departments.
- Discussed five-year historical expenditures for the General Fund. - Provided a summary of appropriations by major account. - Provided an overview on sales tax, property tax and transient occupancy tax collections. - Discussed the General Fund estimated revenue summary. - Discussed other revenue sources including cannabis and the Intergovernmental Service Agreements (IGSA).
- Provided an overview of the Measure Q fund.
- Provided an overview of estimated projections for special revenue funds. - Discussed estimated revenue and expenditures for other funds including the Barstow Fire Protection District, Debt Service Funds, Landscape and Lighting Maintenance District Fund, Wastewater Reclamation Fund and Solid Waste Disposal Fund.

MAYOR COURTNEY
- Asked about increases in property tax revenue as property values increase.

CITY ATTORNEY MATTHEW SUMMERS
- Explained increases in property tax revenues as it related to Proposition 13.

COUNCILMEMBER ROSE
- Asked if Transient Occupancy Tax (TOT) revenues accounted for the Marriott Hotel opening. - Asked if the Measure Q Five-Year Spending Plan was accounted for in the budget. - Expressed disappointment with not having a Measure Q Workshop prior to adopting the Fiscal Year 2023-2024 Budget.
- Discussed concerns with providing adequate Parks and Open Spaces staff to maintain existing and expanded amenities.

ADMINISTRATIVE SERVICES MANAGER HEIDY RILEY
- Stated that TOT revenues remained flat due to not knowing when the Marriott would open or what the revenue amount would be.

COUNCILMEMBER HERNANDEZ
- Asked if unexpended Community Development Block Grant (CDBG) Funds rolled over. - Commended Finance staff for their hard work of preparing the budget without a Finance Director.

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Page 3 of 4 ends

- Also commended staff for preparing a conservative budget.

ENGINEERING ADMINISTRATOR DOMINGO GONZALES
- Explained the process of expending and reimbursing CDBG funds.

COUNCILMEMBER DYER KRUSE
- Commended Finance staff for their hard work and presentation. - Asked if the City had a contingency plan for emergencies.

COUNCILMEMBER ROSE
- Asked what salaries were cut and what positions were defunded.

ADMINISTRATIVE SERVICES MANAGER HEIDY RILEY
- Stated that positions were defunded in multiple departments including the Municipal Records, Community Development, Building and Safety and Parks and Recreation Departments.

COUNCILMEMBER ROSE
- Expressed concern with providing salary increases in the prior year and then defunding positions the following year.

CITY MANAGER WILLIE HOPKINS, JR.
- Stated that salary increases were funded by American Rescue Plan Act (ARPA) funds. - Stated that the Parks and Recreation Superintendent position was defunded due to the Public Works Department handling park maintenance functions.

COUNCILMEMBER ROSE LEFT THE MEETING AT 3:04 P.M.

CITY MANAGER WILLIE HOPKINS, JR.
- Discussed potential changes in revenue and the importance of the City having contingency funds and alternate revenue sources.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked how Measure I funds would be dispersed for street repairs. - Expressed concern with street repairs not being funded from Measure Q. - Asked why the Fire Department had set aside $1 million. - Discussed concerns with the Marriott development incentive. - Asked if savings in the Fire Department could be allocated towards street repairs.

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Asked for a breakdown of reduction of staff and services for each department. - Asked for the total costs of the City's litigation and the estimated cost for the Public Entity Risk Management Authority (PERMA).
- Discussed concerns with the Marriott development incentive and Measure Q.

TED WEASMA, BARSTOW, CALIFORNIA
- Thanked the Council for recognizing that a contingency fund was necessary. - Discussed concerns with the presentation slides being too small and difficult to read. - Stated that a Measure Q Workshop needed to be scheduled and that fuel should not be charged to Measure Q.
- Stated electric vehicles should also pay taxes towards street maintenance.

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Attachment: 06 08 2023 Budget Workshop Minutes_FINAL (5385 : Minutes Budget Workshop June 8, 2023 1:30 P.M.) Minutes-June 8, 2023

Page 4 of 4 ends

RESULT: PRESENTATION ONLY
ADJOURNMENT:

By the consensus of the City Council and without objection, the meeting was adjourned at 3:25 P.M.

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Attachment: 06 08 2023 Budget Workshop Minutes_FINAL (5385 : Minutes Budget Workshop June 8, 2023 1:30 P.M.) Joint Special Council/BFPD
06/20/23 05:30 PM
Engineering
Domingo Gonzales
Resolution
Doc ID: 5362

COUNCIL AGENDA ITEM
AGENDA MATTER:

RESOLUTION TO ADOPT PROJECTS FUNDED BY SB1 FOR FY 2023-2024: THE ROAD REPAIR

AND ACCOUNTABILITY ACT
EXECUTIVE SUMMARY:

In order to be eligible for Senate Bill (SB-1): The Road Repair and Accountability Act, the City is required to adopt a project list annually by resolution.

DISCUSSION:

On April 28, 2017, the Governor signed Senate Bill (SB) 1 which is known as the Road Repair and Accountability Act of 2017. By increasing per gallon fuel excise taxes, increasing diesel fuel sales taxes, and vehicle registration fees with inflationary adjustments to tax rates in future years, SB 1 will fund necessary road maintenance, rehabilitation, and critical safety needs on both the state highway and local roadway systems.

Beginning November 1, 2017, the State Controller will deposit various portions of funding into the Road Maintenance and Rehabilitation Account (RMRA). Each fiscal year, eligible Cities and Counties will receive an apportionment of RMRA funds pursuant to State Highway Code 2032(h)(2) from the California Transportation Commission (Commission). The State Controller will continuously apportion RMRA funds on a monthly basis to eligible cities and counties using a process and system similar to that of the Highway Users Tax Account (HUTA).

The RMRA receives funding from the following new taxes imposed under the Road Repair and Accountability Act of 2017:
 A 12-cent per gallon increase to the gasoline excise tax effective November 17, 2017.  A 20-cent per gallon increase to the diesel fuel excise tax effective November 17, 2017  A new vehicle registration tax called the “transportation improvement fee,” effective January 1, 2018, is based on the market value of the vehicle.
 An additional new $100 vehicle registration tax on Zero Emission Vehicles (ZEV) model year 2020 and later effective July 1, 2020.
 Annual rate increases to these taxes beginning July 1, 2020 (July 1, 2021, for the ZEV fee) and every July 1 thereafter for the change in the California Consumer Price Index. The first adjustment to be made on July 1, 2020, will cover the CPI change for two years: November 1, 2017, through November 12, 2019.

RMRA local streets and road allocations must be used for projects “that include, but are not limited to,” the following:
 Road maintenance and rehabilitation
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Joint Special Council/BFPD
06/20/23 05:30 PM
Engineering
Domingo Gonzales
Resolution
Doc ID: 5362

COUNCIL AGENDA ITEM
 Safety projects
 Railroad grade separations
 Traffic control devices
 Complete street components, “including active transportation purposes, pedestrian and bicycle safety project, transit facilities, and drainage and storm-water capture project in conjunction with any other allowable project.”
RMRA funds may also be used to satisfy match requirements in order to obtain state or federal funds for eligible projects.

SB1 also contains non-obligatory intent language regarding the use of funds. “To the extent possible and cost-effective,” cities and counties are to use:
 advance recycling techniques that reduce greenhouse gas emissions;  automotive technologies, (ZEV fueling, infrastructure to the vehicle;  communications autonomous vehicle systems;
 resiliency re climate change, fires, floods, sea level rise; and  complete street elements, access for bicycles, and pedestrians.

If a city or county has an average Pavement Condition Index (PCI) that meets or exceeds 80, the city or county may spend its RMRA funds on transportation priorities other than these.

FISCAL IMPACT:

None is part of this agenda item as the agenda item only identifies potential projects that meet the requirements and guidelines for use of the SB1 funding. All projects will be approved via the budgeting, fiscal year carryforward, or capital improvement project (CIP) bidding process.

RECOMMENDED ACTION:

1. Staff recommends that the City Council approve Resolution No. ____-2023, adopting the projects list (Attachment A) funded by SB 1 and waive the full reading in its entirety.

2. Direct staff to forward the project list and resolution to the California Transportation Committee. 8 Packet Pg. 31
RESOLUTION NO. ____-2023

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $618,705.00 in RMRA funding in Fiscal Year 2023-2024 from SB 1; and
WHEREAS, this is the 7th year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain, preserve and/or rehabilitate approximately 100 streets/roads segments, throughout the City this year and similar projects into the future; and

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Attachment: Resolution for FY 2023-2024 (5362 : Resolution to Adopt Projects Funded by SB1 for FY23-24. the Road Repair and Accountability WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “good/at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Barstow, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The City of Barstow is proposing and adopting the list of projects (Attachment A) planned to be funded in-part or solely with Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account revenues:

3. The following previously proposed and adopted projects listed in the Attachment B may also utilize Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

PASSED, APPROVED AND ADOPTED this 20th day of June, 2023.

_______________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
_______________________________
Andrea Flores, City Clerk

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Attachment: Resolution for FY 2023-2024 (5362 : Resolution to Adopt Projects Funded by SB1 for FY23-24. the Road Repair and Accountability I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. ____-2023 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

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Attachment: Resolution for FY 2023-2024 (5362 : Resolution to Adopt Projects Funded by SB1 for FY23-24. the Road Repair and Accountability LIST OF PROJECTS FOR FISCAL YEAR 2023-24
FUNDED BY SB-1 - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Estimated Schedule
Min Max. Start Complete

N FIRST AVE BRIDGE-CONSTRUCTION
First Avenue Bridge over BNSF Railroad Tracks.

Construction of the replacement of the existing
bridge. First Avenue north of Hutchinson Construction In-Progress 20 40 Jan-2023 Sep-2024 New

N FIRST AVE BRIDGE- MOJAVE RIVER PROJECT

MANAGEMENT
First Avenue Bridge over Mojave River and
Mojave over crossing. Cost for project
management.

First Avenue north of Irwin Road PreConstructionIn-Progress 20 40 Sep-2023 Jul-2027 New
Estimated Schedule
Min Max. Start Complete
Speed Survey & Data Collection Establish Speeds, Classifications, Volumes City Wide Construction In Progress 1 7 Jan-2021 Jul-2023 New Fisher Blvd Rehabilitation Project
This project will included street maintenance
and preservation techniques on existing
roadways.

Fisher Blvd from Highpoint way to end of Cul De
Sac Construction In Projgress 7 15 Aug-2025 Dec-2026
Carryover
Pavement Preservation/Maintenance Project FY
2019/2020
This project will included street maintenance
and preservation techniques on existing
roadways.

The Project is defined South of I-15 in the City
Limits.

PreConstruction In Progress 3 7 Sep-2023 Oct-2023
Carryover
West Section 7 Rehabilitation Project
This project will include, Document
Prepartation. This project is in design and using
RMRA funding in support of the construction
that includes resonstruct of 23.2 center line
feet of road way.

West Section is defined as portions of street
segments north Rimrock Road, west of Barstow
Road, east of Agarita Avenue, and south of
Interstate 15.

PreConstructionPreconstruction 15 20 Jun-2025 Dec-2027 Carryover Irwin Road Pavement Preservation
Joint Pavement Preservation Project with San
Bernardino County.

City portion of Irwin Road from Radio Road to
Highway 58 And First Avenue from Poplar St to
Old Highway 58
Construction In Progress
3 5
Aug-2022 Apr-2023
New
Barstow Road and Rimrock Road Traffic Signal
Project
Installing a dedicated left turn signal and ADA
ramps at the intersection
Barstow Road and Rimrock Road Intersection PreConstructionCarried Over 15 25 Aug-2023 Dec-2023 New Traffic Signal Modifications on Main Street and
Barstow Road
Update traffic signal lights to larger led heads,
install pedestrian countdown heads, install
video cameras,
All city traffic signals on Main Street and Barstow
Road
PreConstructionCarried Over
15 25 Aug-2023 Dec-2023 New
Previously Proposed Projects
Title Description Location
Estimated Project Useful
Phase
New Proposed Projects
Title Description Location Component Priority Status
Estimated Project Useful
Phase

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Attachment: Attachment A - Project List (5362 : Resolution to Adopt Projects Funded by SB1 for FY23-24.

Local Streets and Roads - Projected Revenues
Based on State Dept of Finance statewide 2022-23 2023-24Estimated May 2023 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct

SAN BERNARDINO COUNTY
ADELANTO 781,448 908,313 1,689,761 995,138 888,378 1,883,516 APPLE VALLEY 1,620,105 1,873,032 3,493,137 2,053,038 1,841,793 3,894,832 BARSTOW 544,234 634,867 1,179,101 695,335 618,705 1,314,040 BIG BEAR LAKE 107,576 505,880 613,457 517,833 122,297 640,130 CHINO 1,960,930 2,264,479 4,225,410 2,482,354 2,229,256 4,711,610 CHINO HILLS 1,672,625 1,933,353 3,605,977 2,119,194 1,901,500 4,020,694 COLTON 1,147,212 1,329,902 2,477,114 1,457,367 1,304,192 2,761,558 FONTANA 4,536,008 5,224,522 9,760,530 5,728,508 5,156,697 10,885,205 GRAND TERRACE 280,121 329,526 609,647 360,649 318,451 679,101 HESPERIA 2,138,399 2,468,306 4,606,704 2,705,899 2,431,008 5,136,907 HIGHLAND 1,213,544 1,406,086 2,619,630 1,540,921 1,379,600 2,920,521LOMA LINDA 540,312 630,362 1,170,674 690,395 614,246 1,304,641 MONTCLAIR 811,310 942,610 1,753,920 1,032,753 922,326 1,955,080NEEDLES 105,083 127,490 232,573 139,166 119,462 258,627 ONTARIO 3,826,370 4,409,484 8,235,854 4,834,624 4,349,955 9,184,579RANCHO CUCAMONGA 3,718,943 4,286,102 8,005,044 4,699,305 4,227,828 8,927,133REDLANDS 1,553,069 1,796,040 3,349,109 1,968,598 1,765,585 3,734,183RIALTO 2,219,715 2,564,200 4,783,915 2,810,827 2,523,452 5,334,279SAN BERNARDINO 4,762,713 5,484,899 10,247,612 6,014,074 5,414,424 11,428,498TWENTYNINE PALMS 590,104 688,549 1,278,653 754,114 670,851 1,424,966 UPLAND 1,686,842 1,949,681 3,636,523 2,137,103 1,917,663 4,054,765VICTORVILLE 2,910,787 3,357,914 6,268,702 3,681,326 3,309,088 6,990,414YUCAIPA 1,167,418 1,353,110 2,520,529 1,482,819 1,327,163 2,809,983YUCCA VALLEY 464,942 543,798 1,008,741 595,457 528,563 1,124,020 County of San Bernardino 37,510,054 48,654,870 86,164,924 46,771,097 36,840,605 83,611,702 Total Cities & County: San Bernardino 77,869,864 95,667,376 173,537,241 98,267,895 82,723,090 180,990,984 May 2023 CaliforniaCityFinance.com Page 14 of 21

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Attachment: Attachment B - Local Streets and Roads - Projected Revenues FY 2023-2024 (5362 :

Joint Special Council/BFPD
06/20/23 05:30 PM
City Manager Department
Kody Tompkins
Ordinance
Doc ID: 5380

AGENDA ITEM
AGENDA MATTER:

SECOND READING AND ADOPTION OF ORDINANCE 1020-2023 OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING CHAPTER 2.40 OF THE BARSTOW MUNICIPAL CODE REGARDING CITY’S PURCHASING SYSTEM AND AMENDING CHAPTER 2.42 OF THE BARSTOW

MUNICIPAL CODE REGARDING AWARDING PUBLIC PROJECTS
EXECUTIVE SUMMARY:

In an effort to streamline and improve the efficiency of current mandated administrative processes, staff has updated the Purchasing and Contract Policy. On June 5, 2023, the Council introduced Ordinance No. 1020-2023 amending Chapter 2.40 of the Barstow Municipal Code regarding the City’s Purchasing System and amending Chapter 2.42 of the Barstow Municipal Code regarding awarding public projects and adopted Resolution 5124-2023 approving revisions to the City’s Purchasing and Contract Policy.

Ordinance 1020-2023 is presented for its second reading and adoption.

DISCUSSION:

The Purchasing and Contract Policy was last updated in May, 2021. In an effort to streamline and improve the efficiency of current mandated administrative processes, staff has updated the Purchasing and Contract Policy. The Rules and Policy Committee reviewed the changes on May 30, 2023, and their recommended changes have also been incorporated.

The updated Purchasing and Contract Policy includes the following amendments:
 The delegation of additional duties to the City Manager and Assistant City Manager as stated in the purchasing limits resolution as adopted by the City Council;  Updates to purchasing limits as outlined in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS;
 Update to federal contracting guidelines and language.

The Purchasing and Contract Policy remains divided into the following two sections:
 The policy details the types of purchases and the related steps for each type of purchase (references to specific dollar limits have been deleted from the body of the policy); and  The SCHEDULE OF DOLLAR LIMITS AND APPROVALS required for each type of purchase.

Separating the schedule of dollar limits and approvals from the policy itself simplifies ease of use and understanding of the purchasing policy for staff and management. Since most policy updates are to adjust dollar limits only, future policy updates should be straightforward when presented to City Council and the Fire Protection District Board.

FISCAL IMPACT:
9 Packet Pg. 37
Joint Special Council/BFPD
06/20/23 05:30 PM
City Manager Department
Kody Tompkins
Ordinance
Doc ID: 5380

AGENDA ITEM
None
RECOMMENDED ACTION:

Code of Regulations, Section 15061(b)(3) and 15378(b)(5). 9 Packet Pg. 38

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ORDINANCE NO. 1020-2023

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING CHAPTER 2.40 OF THE BARSTOW MUNICIPAL CODE REGARDING CITY’S PURCHASING SYSTEM AND AMENDING CHAPTER 2.42 OF THE BARSTOW

MUNICIPAL CODE REGARDING AWARDING PUBLIC PROJECTS
The City Council of the City of Barstow ordains as follows:

SECTION 1. Municipal Code Amendment. Chapter 2.40 of the Municipal Code, entitled, "Purchasing System" is hereby revised to provide as follows with additions denoted in underline and deletions noted in strikethrough:

Sec. 2.40.010. - Adoption of a purchasing system.

In order to clearly define the authority for the purchasing function; to establish efficient procedures; to secure for the city supplies, services, and equipment at the lowest possible cost commensurate with quality requirements; and to exercise positive financial control over purchases, a purchasing system is adopted.

Sec. 2.40.020. - Purchasing agent—Authority.

The city council shall delegate the purchasing responsibility to the finance director as the city's designated purchasing agent, with additional duties delegated to the city manager and assistant city manager as stated in the purchasing limits resolution as adopted by the city council. The purchasing agent shall have the authority to delegate purchasing responsibilities to each department head.

Sec. 2.40.030. - Same—Powers and duties.

The purchasing agent shall have the authority to:
(1) Purchase of contract for supplies, services, and equipment required by any using agency, shall be done in accordance with purchasing procedures prescribed by this chapter, administrative regulations, and the purchasing and contract guidelines policy, as prescribed by the purchasing agent for internal management and operation of the purchasing office and such other rules and regulations as shall be prescribed by the city council or city manager.
(2) Negotiate and recommend execution of contracts for the purchase of supplies, services, and equipment.
(3) Act to procure for the city the needed quality in supplies, services, and equipment at the least expense to the city.
(4) Discourage uniform bidding and endeavor to obtain as full and open competition as practical on all purchases.
(5) Prepare and recommend to the city council rules governing the purchase of supplies,

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services and equipment for the city.
(6) Prepare and recommend to the city council revisions and amendments to the purchasing rules.
(7) Keep informed of current developments in the field of purchasing, prices, market conditions and new products.
(8) Prescribe and maintain such forms as are reasonably necessary to the operation of this chapter and other rules and regulations.
(9) Supervise either directly or indirectly the inspection of all supplies, services and equipment purchased to ensure conformance with specifications. (10) Recommend the transfer of surplus or unused supplies and equipment between departments as needed and the sale of all supplies and equipment which cannot be used by any agency or which have become unsuitable for city use. (11) Maintain a vendors' catalog file and records needed for the efficient operation of the purchasing division.

Sec. 2.40.040. - Decentralized purchasing system.

It is the intent of this chapter to create a decentralized purchasing system. Each department head delegated with purchasing functions by the purchasing agent shall be responsible for the function of the procurement of suitable equipment, materials, supplies and services for their departments.

Sec. 2.40.050. - Supervision of purchasing system.

The purchasing agent shall have general supervision of the purchasing system.

Sec. 2.40.060. - Estimates of requirements.

All using agencies shall file detailed estimates of their requirements in supplies, services and equipment by requisition forms as prescribed by the purchasing agent.

Sec. 2.40.070. - Requisitions required.

Using agencies shall submit requests for supplies, services and equipment by requisition forms as prescribed by the purchasing agent.

Sec. 2.40.080. - Encumbrance of fund.

Except as otherwise provided in this chapter, the purchasing agent shall not issue any purchase order for supplies, services or equipment unless there exists an unencumbered appropriation and is duly authorized for expenditures in the fund account against which the purchase is to be charged.

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Sec. 2.40.100. - City manager's contract authority.

The city manager may approve and authorize all contracts and purchase orders without city council approval as follows:
(1) Contracts and purchase orders involving an expenditure of city funds may be approved and executed by the city manager in accordance with the adopted limits as set by resolution.
(2) Notwithstanding subsection (1) of this section, contracts involving the settlement of worker's compensation claims may be approved and executed by the city manager if the total amount of the settlement is $10,000.00 or less.
(3) Contracts involving software licensing agreements without regard to amount of the contract, but excludes purchases of computer hardware.
(4) Any contract approved by the city council where the city council expressly authorizes the city manager to execute the contract on its behalf.

Sec. 2.40.110. - Types of exemptions from purchasing system.

The following purchases, contracts or obligations shall be exempt, at the purchasing agent's discretion, from the requirements of sections 2.40.130 and 2.40.140:
(1) Emergency purchases. In emergency situations, the purchasing agent has authorization to expend city funds without limitation by way of amount and without the requirement for either formal or informal bids. The purchasing agent has authorization to conclude that an emergency exists without further declaration by the city council.

Expenditures made during an emergency must be reported to the city council at the next regular meeting if such expenditure would have been otherwise authorized by the city council.
a. The city manager may authorize any employee or department head to make purchases of supplies, equipment or services in an emergency situation. b. An emergency, as used in this section, exists when a department has an immediate need for supplies, equipment or services, and that without immediate procurement, the need would have a serious effect on public safety, welfare or city operations. The city manager or a city employee or department head, with the city manager's approval, has the authority to approve emergency purchases of supplies, equipment or services, including public works projects so long as consistent with state law, in a manner and amount set by the city's purchasing and contract guidelines policy.
(2) Professional services or specialized services. Services of professional or specialized services to be performed by specially trained persons or firms and/or requiring a high degree of certification, unique skill or specialized expertise, such as, but not limited to, services rendered by architects, attorneys, accountants, auditors, engineers, and other specialized or professional consultants, are exempt so long as procured is consistent with

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the city's purchasing and contracting guidelines policy and approved by the appropriate city official or city body per the city council’s purchasing policy and limits as adopted by resolution.
(3) Cooperative agreements. Purchases made pursuant to a cooperative purchasing agreement authorized by the city council are exempt. Cooperative agreements shall be used when such agreements comply with applicable law, have been competitively bid within a 12-month period, and the use of such agreements shall be financially advantageous to the city.
(4) Petty cash funds. Purchases made from this fund as authorized by the finance director, or by his designee, are exempt.
(5) Uniqueness. The supplies, services or equipment is unique because of its quality, durability, proprietary nature, availability or fitness for a particular purpose or where warranty, guarantee or other assurances could be voided, they are exempt. (6) City working with own employees. Any work performed by the city with its own employees is exempt.
(7) Open market purchases. Open market purchases are those which are under the threshold level of informal bidding requirements as set forth in the city's purchasing and contracting guidelines policy. Purchases under this threshold may be made by the purchasing agent or department head under the purchasing limits as set by the city council by resolution.
(8) Sole source purchases. Purchases of supplies, services and equipment are exempt from this chapter if they are one-of-a-kind or unique and can be obtained from only one vendor. Any sole source purchase shall be made within the expenditure limits set by adopted administrative regulations.
(9) Open purchase order. Where the merchandise or service is provided by an independent contractor who has a contract with the city to provide labor and materials for projects other than a public works project if issued under one of the following circumstances:
a. To ensure efficient and effective control of purchases that are difficult to anticipate.
b. For goods and/or services that are required on a recurring basis and are uneconomical to store.
c. To facilitate the acquisition of supplies and services needed by various departments in their day-to-day operations.
d. To reduce the volume of small value purchase orders.

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Sec. 2.40.120. - Bidding required.

Except as otherwise provided in this chapter, the purchase of supplies, services and equipment shall be by bid procedures pursuant to sections 2.40.130 and 2.40.140, except as set forth in section 2.40.110.

Sec. 2.40.130. - Informal bidding procedure.

Purchases and contracts of supplies, equipment or services of an estimated value between $15,000.00 and $24,999.00 shall be made by the purchasing agent or Assistant City Manager pursuant to the informal bidding procedures set forth herein and as adopted by the city council by resolution. In determining the estimated value of the purchase, the total amount of all items subject to the informal bidding procedure shall be considered. (1) Minimum number of quotations. For purchases procured under the informal bidding requirements, at least three quotations shall be solicited in writing, at least one of which shall be a local vendor, if available, shall be awarded to the lowest responsive and responsible vendor.
(2) Records of quotations. The city clerk shall keep a record of all informal bid orders and quotations submitted in competition thereon. Such records shall be open to public inspection during business hours. Records of such open market orders or purchases may be disposed of by the purchasing agent in the manner provided by the city's purchasing and contracting guidelines policy.

Sec. 2.40.140. - Formal bidding procedure.

Purchases and contracts for supplies, services, and equipment with an estimated value of $25,000.00 or more shall be by written contract pursuant to the procedure prescribed in this section and as adopted by the city council by resolution. The City Manager is authorized to award contracts under this section up to the contract award limits as set by the City Council by resolution. The City Council alone may award contracts under this section above the delegated contract award limits set by the City Council by resolution. (1) Notice inviting bids. Notices inviting bids shall include, at minimum, a general description of the articles to be purchased or sold, shall state where bid forms and specifications may be secured, and the time, date and place for opening bids. a. Published notice. Notice inviting bids shall be published at least ten days before the scheduled date of opening of the bids. Notice shall be published at least once in a city newspaper of widest circulation. In the event there is no bidder for the required supplies, services and equipment within the area of circulation and no bidders were solicited from the bidders' list, the city clerk shall cause to be published a notice inviting bids at least ten days before the scheduled date of opening of the bids in a trade publication or other publication likely to be received by prospective bidders. It shall be the responsibility of the potential bidder to be self-informed of such publications and no other form of communication shall be deemed necessary to inform said bidder.

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b. Bidders' list. The purchasing agent shall promote competition to the maximum extent practicable and compatible with efficiency and economy in regarding administrative costs and time, and, as necessary, solicit sealed bids from selected responsible prospective vendors whose names are in the vendor file. (2) Bid bond. When deemed necessary by the purchasing agent, a bid bond may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, that a successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within ten days after the notice of award of contract has been mailed, unless the city is responsible for the delay. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the city council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the city to the difference between the low bid and the next lowest bid and the surplus, if any, shall be returned to the lowest bidder. Any subsequent refusals or failures to execute the contract under the terms shall continue in like fashion as the first lowest bidder and the second lowest bidder. (3) Business license. The successful bidder shall be required to obtain a business license pursuant to title 5 of this Code.
(4) Performance, labor, material and other bonds. The city council shall have authority to require performance, labor, material and other bonds before entering a contract in such amount as they shall find reasonably necessary to protect the best interests of the city. If the city council requires such a bond, the form and amount of the bond shall be described in the notice inviting bids. Such a bond in said amount shall be furnished by a surety authorized to do a surety business in the state.
(5) Insurance requirements. The purchasing agent shall require sufficient evidence of insurance before entering a contract in such amount as they shall find reasonably necessary to protect the interests of the city. The form and amount of the insurance shall be described in the notice inviting bids. Such insurance in said amount shall be furnished by a surety authorized to do a surety business in the state. (6) Certification requirements. The city council shall have authority to require sufficient evidence of certification before entering a contract in such amount as they shall find reasonably necessary to protect the best interests of the city. If the city council requires such certification, the same shall be described in the notice inviting bids. (7) Submission of bids. Bids shall be submitted in sealed packages that are:
a. Addressed to the office specified in the solicitation; b. Showing the date and time specified for receipt; and c. Showing the solicitation number, name and address of the bidder.

Bids must be submitted in sufficient time so that they will be delivered to the bid opening room prior to the scheduled time of bid opening. The only acceptable evidence establishing the time of receipt at the specified office shall be the time/date stamp or other

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documentary evidence of receipt maintained by such an office. (8) Submission of bid modifications or withdrawals. Bid modifications or withdrawals must be submitted in like manner as the submission of bid. The bid may be withdrawn or modified in writing or in person by a bidder or its authorized representative if, before the scheduled bid opening, the identity of the requester is established and if upon request for withdrawal the same signs a receipt for the bid. A telephone request for any submittal or its modification or withdrawal is strictly prohibited. A facsimile request for any withdrawal must be in like form as described herein and in the solicitation, the bidder bears the sole responsibility for its delivery to the bid opening room before the scheduled time of bid opening and for the clarity thereof. Final determination shall be the city's. (9) Bid opening procedures. Unless otherwise provided in the notice inviting bids, bids shall be opened in the council chambers of the city located at 220 East Mountain View Street, Barstow, California, 92311. Bid openings shall be open to the public. The department head or their representative most closely affected by the bid shall be present at the bid opening. The city clerk or his designee shall decide when the time set for opening bids has arrived and shall inform those present of that decision. The city clerk or his designee shall then:
a. Personally and publicly open all bids which were received prior to the scheduled time of bid opening;
b. If practical, read the bids aloud to the persons present; and c. Have the bids recorded.

Following the bid opening, the city clerk or his designee shall prepare a tabulation of bids and submit the same to the city council along with an appropriate recommendation as to disposition of bids. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than 30 calendar days after the bid opening.
(10) Rejection of bids. With discretion, the purchasing agent may recommend rejection of any and all bids by the city council and readvertise for bid. (11) Award of contracts. With discretion, the purchasing agent may recommend contracts to be awarded by the city council to the lowest responsive and responsible bidder, except as otherwise provided in this chapter.
(12) Tie bids. If two or more bids received are for the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay of readvertising for bids, the city council may accept the one they choose or accept the lowest bid made by negotiation prior to the time of award. (13) No bids. If either no bids are received or none meet the specifications, the purchasing agent may proceed to have the services performed or the supplies purchased without further competitive bidding.

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(14) Waiver of requirements. The purchasing agent may waive any informalities or minor irregularities in the bids which are deemed to have no effect upon the essential requirements of the solicitation.
(15) Waiver of procedures. Where it is deemed to be in the best interests of the city, the city council, upon motion duly carried, may waive the procedures required in this section, and may authorize the purchasing agent to purchase supplies, equipment and contract services pursuant to the procedures prescribed in section 2.40.130.

Sec. 2.40.150. - Bid award appeal procedures.

Any bid with the value in excess of the threshold level of formal bidding may be appealed in accordance with the following procedure:
(1) The purchasing agent shall post a letter of intent to award bid on the public bulletin board located in front city hall three working days prior to awarding any formal competitive bid.
(2) An appellant shall file a written notice of appeal to any letter of intent to award bid in accordance with the following procedures:
a. The written notice of appeal shall be filed with the city manager prior to bid award.
b. The written notice of appeal must include specifics as to the nature of the appeal.
c. The appellant must provide any and all documentation to support the appeal. d. The city manager will respond in writing to the appellant within five working days.
e. In the event the appeal is denied by the city manager, the appellant may appeal the city manager's ruling to the city council at the next available council meeting.

Sec. 2.40.155. - Reserved.

Sec. 2.40.160. - Threshold levels of bidding.

Except as otherwise provided in this chapter, all thresholds for informal bid, and formal bid for the purchase of supplies, services and equipment shall be bound by the purchasing and contract guidelines policy and the state laws pertaining to a general law city.

Sec. 2.40.170. - Inspection and testing.

The city department receiving or utilizing services or supplies shall inspect supplies delivered and services performed to determine their conformity with the specifications applicable thereto or set forth in the contract and shall report any deficiencies to the purchasing agent. The city may require chemical and physical tests of supply samples

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submitted with bids and samples of supply deliveries which are necessary to determine their quality and conformance with specifications.

Sec. 2.40.180. - Preference to local vendors.
(a) In establishing a preference to local vendors in the award of contracts for supplies, equipment or services under this chapter, the city council finds that local businesses are disadvantaged in comparison to business located outside the city, particularly due longer commutes for the delivery of goods and services and the high gas prices which increase the cost of goods and services delivered to and from the city limits. (b) The city council, or the city staff pursuant to purchasing and contract guidelines policy, in awarding bids pursuant to sections 2.40.130 and 2.40.140, may, at their discretion, grant qualified local vendors a bidding preference of ten percent for any contract awarded under this chapter.
(c) For purposes of this section, a "qualified local vendor" means any individual, business, partnership or corporation which maintain a place of business located within the limits of the city, which have a current city business license and which must report to the state sales tax returns for goods purchased at its business located within the boundaries of the city which regularly maintains a place of business and an inventory of merchandise for sale within the sphere of influence of the city and has the necessary licenses, certificates, bonds and insurances, and is in good financial and legal standing with the city.

Sec. 2.40.190. - Preference for recycled content, recyclable, reusable and waste minimization.

The purchasing agent in awarding bids pursuant to sections 2.40.130 and 2.40.140, may, with discretion, grant a bidding preference in accordance with adopted administrative regulations for any contract awarded under this chapter for items which either are recycled, recyclable, reusable or provide waste minimization. Such preference shall be in accordance with performance, price, delivery, other requirements, and are deemed equivalent or acceptable by the purchasing agent.

Sec. 2.40.200. - Refunds.

The purchasing agent, with the approval of the city manager, may authorize refunds for business licenses and payroll related items in an amount not to exceed the prescribed limits in the administrative regulations.

Sec. 2.40.210. - Surplus supplies and equipment.

All surplus supplies and equipment shall be disposed of in accordance with adopted administrative regulations for the sale of surplus supplies and equipment.

Sec. 2.40.220. - Purchasing and contract guidelines policy.

The purchasing agent shall prepare purchasing and contract guidelines policy which shall be adopted by city council by resolution and will serve as the administrative regulations

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for the purchasing system. The purchasing and contract guidelines policy shall clearly define and describe the aim and purpose of this chapter. The purchasing and contract guidelines policy manual shall describe and explain in detail the procedures that the purchasing agent or his designees must follow in the procurement of supplies, services and equipment. It shall include, among other things, control procedures established under the authority of this chapter.

SECTION 2. Municipal Code Amendment. Chapter 2.42 of the Municipal Code, entitled, "Awarding Public Projects" is hereby revised to provide as follows with additions denoted in underline and deletions noted in strikethrough:

Sec. 2.42.010. - Purpose.

This chapter is intended to establish regulations to apply to all public contracts in a manner that is consistent with the requirements of the Uniform Public Construction Cost Accounting Act (Public Contracts Code § 22000 et seq.).

Sec. 2.42.020. - Public projects.
(a) Except as provided in subsection (e) of this section, the city manager may cause public projects of $6045,000.00 or less to be performed by employees of the city by force account, by negotiated contract, or by purchase order.
(b) Except as provided in subsection (e) of this section, public projects of $200175,000.00 or less may be let to contract by informal procedures as set forth in section 2.42.040. (c) Except as provided in subsection (e) of this section, and section 2.42.040(e), public projects of more than $200175,000.00 shall be let to contract by the formal bidding procedure outlined in sections 2.42.050 and 2.42.060.
(d) The term "public project" shall have the definition set forth in Public Contracts Code § 22002.
(e) The dollar limits set forth in subsections (a), and (b), and (c) of this section shall increase or decrease automatically as necessary to comply with any adjustment mandated by the controller pursuant to the authority granted by Public Contracts Code § 22020.

Sec. 2.42.030. - List of contractors.

A list of contractors shall be developed and maintained in accordance with Public Contracts Code § 22034(a) and any criteria promulgated from time to time by the state uniform construction cost accounting commission (commission). Such list will be maintained by the city manager or the city manager's designee.

Sec. 2.42.040. - Informal bidding procedure.
(1) Notice inviting informal bids.

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a. Required noticing. When a public contract is to be bid pursuant to the procedures in this section, a notice inviting informal bids shall be mailed to all construction trade journals specified by the commission in accordance with Public Contracts Code § 22036.
b. Optional noticing. Notification may be also provided to the contractors on the list created pursuant to section 2.42.030 for the category of work being bid, and to any additional contractors and/or construction trade journals. c. Exception. If the product or service is proprietary in nature such that it can be obtained only from certain contractors, the notice inviting informal bids may be sent exclusively to such contractors.
(2) Mailing notices. All mailing of notices to contractors and construction trade journals pursuant to subsection (1)a and (1)c of this section shall be completed not less than ten calendar days before bids are due.
(3) Description of project. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids.
(4) Authority to award contracts. The city manager is authorized to award a contract if the lowest bid received is $75,000.00 or less. Contracts valued at more than $75,000.00 can only be awarded by the city council, unless otherwise provided by the city council by ordinance or resolution.
(5) Bids exceeding $200175,000.00. If all bids received pursuant to the informal process are in excess of $200175,000.00, the city council may adopt a resolution by a four-fifths vote to award the contract to the lowest responsible bidder, if it determines the city's cost estimate was reasonable.
(6) Award of contract. The contract shall be awarded to the lowest responsible bidder.

Sec. 2.42.050. - Notice inviting formal bids.

The following rules apply to notices for bids for public projects pursuant to the formal bidding process:
(1) Contents of notice. Notice inviting formal bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. (2) Publication of notice. The notice shall be published at least 14 calendar days before the date of opening the bids in a newspaper of general circulation, printed and published in the city, or otherwise comply with the requirements of Public Contracts Code § 22037. (3) Electronic transmission of notice. The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or electronic mail and mailed to all construction trade journals specified in accordance with Public Contracts Code § 22036.

The notice shall be sent at least 15 calendar days before the date of opening the bids.

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The city may provide additional notice.

Sec. 2.42.060. - Awarding formal bids.

The following rules apply to awarding formal bids for public projects:
(1) Rejecting formal bids. In its discretion, the city council may reject any bids presented, if the city, prior to rejecting all bids and declaring that the project can be more economically performed by employees of the agency, furnishes a written notice to an apparent low bidder. The notice shall inform the bidder of the city's intention to reject the bid and shall be mailed at least two business days prior to the hearing at which the city intends to reject the bid. If after the first invitation of bids, all bids are rejected, after reevaluating its cost estimates of the project, the city shall have the option of either of the following:
a. Abandoning the project or readvertising for bids in the manner described by this chapter.
b. By passage of a resolution by a four-fifths vote of the city council declaring that the project can be performed more economically by city employees, may have the project done by force account without further complying with this article.
(2) Lowest bidder. If a contract is awarded, it shall be awarded to the lowest responsive and responsible bidder by the city council. If two or more bids are the same and the lowest, the city may accept the one it chooses.
(3) No bids. If no bids are received through the formal or informal procedure, the project may be performed by the employees of the public agency by force account, or negotiated contract without further complying with this chapter.

Sec. 2.42.070. - Emergencies.
(a) In cases of emergency when repair or replacements are necessary, the city council may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts.

The work may be done by day labor under the direction of the governing body, by contractor, or by a combination of the two.
(b) In case of an emergency, if notice for bids to let contracts will not be given, the city shall comply with chapter 2.5 of part 3 of division 2 of the Public Contracting Code (commencing with § 22050).

SECTION 3. Severability. If any provision, section, paragraph, sentence or word of this Ordinance, or the application thereof to any person or circumstance, is rendered or declared invalid by any court of competent jurisdiction, the remaining provisions, Sections, paragraphs, sentences or words of this Ordinance, and their application to other persons or circumstances, shall not be affected thereby and shall remain in full force and effect and, to that end, the provisions of this Ordinance are severable.

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SECTION 4. Effective Date. This ordinance shall take effect thirty days after adoption as provided by Government Code 36937. The City Clerk shall cause this Ordinance to be published in accordance with California Government Code Section 36933.

SECTION 5. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance and her certification, together with proof of publication, to be entered in the Book of Ordinances of the City Council.

SECTION 6. CEQA. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter. (CEQA Guidelines, 14 Cal. Code of Regulations, Section 5061(b)(3) and 15378(b)(5).

PASSED, APPROVED AND ADOPTED this 20th day of June, 2023 ________________________________
Paul Anthony Courtney, Dr. B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

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I, Andrea Flores, City Clerk for the City of Barstow, California, and ex-officio Clerk of the City Council, do hereby certify under penalty of perjury that the foregoing is a true and correct copy of Ordinance No. 1020-2023, which was introduced at a regular meeting of the City Council of the City of Barstow held on the 5
th day of June, 2023, and adopted at
the regular meeting of the City Council of the City of Barstow on the 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Andrea Flores, City Clerk

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Attachment: Ordinance 1020-2023 Revising Purchasing Policy May 2023 (305035) (002) (5380 : Purchasing Policy Update - Revision 2Nd 1 PURCHASING
and

CONTRACT POLICY
May 2023

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 3 TABLE OF CONTENTS
TABLE OF CONTENTS.................................................................................................... 3 I. INTRODUCTION TO PURCHASING AND CONTRACT POLICY ...................... 4 II. GOODS AND NON-PROFESSIONAL SERVICES – NO CONTRACT IS REQUIRED ........................................................................................................................ 5 III. CONTRACTS FOR NON-PROFESSIONAL SERVICES, EQUIPMENT, AND SUPPLIES: PURCHASING REQUIREMENTS, EXCEPTIONS, AND PROCEDURES ……………………………………………………………………………………………..9
V. SPECIAL PURCHASING TRANSACTIONS ..................................................... 26 VI. LOCAL VENDOR PREFERENCE ...................................................................... 27 VII. CREDIT CARD AND/OR PURCHASING CARD PURCHASES..................... 28 VIII. PURCHASES WITH FEDERAL GRANT FUNDS ........................................ 28 IX. PURCHASING DEFINITIONS:........................................................................... 40 Attachment: SCHEDULE OF DOLLAR LIMITS AND APPROVALS .............43

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 4 I. INTRODUCTION TO PURCHASING AND CONTRACT POLICY
The Purchasing and Contract Policy (“Policy”) represents a formalization of the City of Barstow’s ("City") and Barstow Fire Protection District’s (“BFPD”) procedures as they relate to contracting with vendors for the provision of goods and services to the City/BFPD and its residents. It has been developed not only to document the procedures, but to also provide a tool for training staff, increasing standardization, clarifying responsibilities, and promoting consistent application of management procedures. The Policy is established by which all City and BFPD procurement is to be conducted, and to ensure compliance with applicable laws relating to the expenditure of public funds.

In developing this Policy, consideration has been given to balance the need for consistency within and among the various departments, provide management with reasonable assurances that the City/BFPD is well served by each vendor, that contracts are implemented under management’s expectations and that the provisions of the contract are complied with by the vendor.

Both the term “contract” and the term “agreement” are used throughout this document. It is intended that both terms have the same meaning.

This Policy is distributed to all departments. As with all procurement Policies, this Policy is a living document; that is, from time to time, changes will be made to improve its clarity, understanding, scope, and usability. All changes to this Policy are subject to the written approval of the City Council/BFPD Board.

The Finance Director is the City/BFPD’s purchasing agent charged with the responsibility for overseeing the City/BFPD’s purchasing system. Authority for establishing these policies and procedures is found in Chapters 2.40, 2.41, and 2.42 of the Barstow Municipal Code which sets forth, in both general and specific terms, the policies and procedures of the City/BFPD regarding purchasing. Those policies and procedures are incorporated into this Policy by this reference and provide the authority and basis on which it has been prepared. If any conflict arises between this Policy, Barstow Municipal Chapters 2.40, 2.41, or 2.42, and/or the procurement standards in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly referred to as “Uniform Guidance”) as per 2 Code of Federal Regulations (CFR) 200.317 through 200.327, the conflict shall be resolved in the following order: 1) 2 CFR 200.317 through 200.327; 2) other applicable federal law for federally funded projects; 3) applicable state law; 4) Barstow Municipal Code Chapters 2.40, 2.41, and/or 2.42; and 5) and this policy.

When authorized to procure material or service, all City and BFPD employees shall follow this policy to correctly and ethically process a procurement need and ensure the efficient use of public funds.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 5 All City and BFPD rules, regulations, laws, resolutions, and the Purchasing Ordinance are incorporated herein by reference, including the following chapters of the Municipal Code and the procurement standards in 2 CFR 200.317 through 200.327:

Chapter 2.40 – Purchasing System
Chapter 2.41 – Disqualification of Contractors
Chapter 2.42 – Awarding Public Projects
II. GOODS AND NON-PROFESSIONAL SERVICES – NO CONTRACT IS

REQUIRED
A. An Overview of the Purchasing Process

1. The purchasing process is decentralized; with each
Department/Division responsible for compliance with City policies and procedures. Purchasing responsibility and authority shall be delegated to the lowest possible level consistent with good business practice and sound financial management policy to the extent practical. The Finance Department has designated the purchase order (PO) as the primary and preferable procurement and payment method for goods and non-professional services. The PO is the main source of encumbering and procuring services and goods and serves to communicate to a vendor the City’s/BFPD’s terms and
conditions, authorizes an encumbrance of City funds, and is a contractual agreement to order goods and services.

2. The person requesting ("Initiator") the merchandise (other than office supplies and general printing) or service seeks out potential vendors, obtains the proposals, and interacts with the vendor.

2. A Purchase Requisition is not required for City/BFPD credit card purchases or nominal purchases, defined as purchases <$5,000.

Nominal purchases under $1,000 require approval by the CalCard holder. Nominal purchase under $5,000, or such other limit as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS,
requires Department Manager approval and must be made with prudent judgment and via comparative pricing whenever possible.

A Purchase Requisition is prepared if the item exceeds the limit as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS
and/or if the vendor requires a Purchase Order. Purchasing requirements and approval levels are documented in this Policy.

The Initiator in conjunction with the Finance Director is responsible for assuring that adequate budgeted funds are available. No purchase will be approved or undertaken unless an appropriation has been

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 6 established, through either the adopted annual budget or City Council/BFPD Board approval of additional appropriations. It is the responsibility of the Department/Division to maintain budget control of their respective budgets. Ultimate responsibility for a department/division budget rests with the Department
Manager/Director.

3. A Purchase Requisition is routed for approval through the appropriate levels using the City’s financial system. Once approved, it is routed to the Finance Department for further action as described below.

4. After review of a properly completed Purchase Requisition by the Finance Department, including all necessary approvals, a Purchase Order will be prepared when required. This process causes the funds to be encumbered.

5. The Purchase Order is sent to the Initiator who transmits the original to the vendor.

6. The merchandise or service is received; the invoice is received, checked, and approved by the Initiator.

7. The invoice is approved either by the Initiator or by an authorized staff member, noting the Purchase Order number, if applicable, and it, along with any supporting documents are sent to the Finance Department for payment.

8. The check is prepared, signed, and sent to the vendor. The encumbrance is liquidated if a Purchase Order is issued.

B. Purchase Requisitions/Purchase Orders

1. The Purchase Requisition is designed to document vendor and ordering information, approvals, and budget compliance. Purchase requisitions are submitted through the financial system to the Finance Department for the supplies, materials, equipment, and contractual services as required for operations and for the purposes of verifying that requested expenditures are within the limits of funds appropriated.

2. A complete and accurate Purchase Requisition contains all of the information necessary to allow a Purchase Order to be generated.

3. A Purchase Requisition is required when purchasing goods or services for capital improvement projects or capital outlay which

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 7 exceeds the limit as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS and whenever a vendor requires a Purchase Order to be issued.

4. The Purchase Requisition requires approvals as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS.

5. If the Purchase Requisition is for a first-time vendor, a completed “Request for Taxpayer Identification Number and Certification” (IRS form W-9) must accompany the Purchase Requisition. Form W-9 can be requested from the Finance Department if needed. New vendors must fill out a W-9 and departments should forward this to the Finance Department for vendor setup. Checks will not be mailed to a new vendor until the form is completed and received by the Finance Department.

6. All vendors must comply with the Business License ordinance.

Prior to contracting or using a selected vendor, the Initiator should verify the vendor has a business license, if required.

7. Grant expenditures may be subject to different and stricter rules.

Grant documents are to be reviewed by Finance Department and the appropriate department director for such rules prior to preparing a Purchase Requisition.

8. The Initiator obtains certificates of insurance and additional endorsements from the vendor, as required given the nature of the contract. Copies of the certificate of insurance and additional insured endorsements are provided to the Risk Manager to ensure required compliance and appropriate coverages.

C. Internal Review
Finance Department Review: The Finance Department is responsible for administering the financial policies and procedures of the City/BFPD and provides a supportive role in assuring budget accountability. In addition, the Finance Department performs a “reasonableness review” which includes the following:

1. Review the Purchase Requisition for completeness.

2. Determination that proposals or bids have been obtained if required.

3. Determination that the appropriate approvals are included.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 8 4. Determination that the account number charged is appropriate for the item being acquired.

5. Review for the availability of funds or determination that the Request for Budget Transfer has been completed, when necessary.

6. Approval of the Purchase Requisition, if applicable (provided Items #1 through #5 are correct), that causes the Purchase Order to be printed when required, which results in the encumbrance to be recorded in the General Ledger.

If the Purchase Requisition has missing, or what appears to be incorrect information, Finance personnel will use their judgment in handling the situation.

Department Director/Manager Review: Budget accountability rests primarily with the operating departments of the City/BFPD. In accomplishing the programs and objectives for which the budget was authorized, department directors/managers are responsible for ensuring that their respective budgets stay within the prescribed funding levels.

D. Receipt of Merchandise or Service

1. The initiating department is responsible for receiving incoming goods or services, inspecting them as to quality and condition, and confirming the quantities received by counting, measuring, or weighing. The receipt of goods or services must also be recorded in the City’s financial system.

2. Documentation noting receipt and inspection of the merchandise should accompany the invoice when it is sent to the Finance Department for payment.

3. If there is a partial delivery, its receipt should be documented and a copy of the documentation should be attached to the invoice for payment.

4. If merchandise is not acceptable, the Initiator will arrange for a replacement or return for credit for the defective items. The Finance Department should also be notified.

5. Many vendors will not give credit for returned merchandise unless a return authorization is obtained prior to returning the items. The vendor should be contacted for their specific requirements to expedite the return and credit or replacement.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 9 6. If the Purchase Order has been issued for services, the Initiator will approve the invoice for payment denoting that the services were provided in a satisfactory manner.

III. CONTRACTS FOR NON-PROFESSIONAL SERVICES, EQUIPMENT, AND SUPPLIES: PURCHASING REQUIREMENTS, EXCEPTIONS, AND

PROCEDURES
Non-professional services, equipment, and supply purchases have the same purchasing requirements and levels of approval. Non-professional services include those activities which do not require a high degree of professional certification such as maintenance services or other services which do not require specialized expertise or unique skills. When purchasing non-professional services, equipment, and supplies, the contract is awarded to the lowest responsive and responsible vendor, subject to the exceptions in III-A below. When purchasing computer equipment (hardware and software), it is required that the Information Technology Manager or his/her designee be contacted for assistance and approval. All public works projects for $1,000 or more must comply with the California Department of Industrial Relations bid noticing and contract reporting requirements as defined by Labor Code sections 1771.1 and 1773.3, and other applicable laws.

A. Exceptions
The City does not need to obtain proposals or bids for non-professional services, equipment, and supplies if one or more of the following conditions are met:

1. The equipment or supplies is unique because of their quality, durability, proprietary nature (such as software licenses), availability, or fitness for a particular use, or where a warranty, guarantee, or other assurance would be voided. However, if the price exceeds the City Manager limit as set by City Council/BFPD Board, the City Council/BFPD Board must approve the purchase.

2. Sole source purchases are purchases of supplies, services, and equipment that are exempt if they are one-of-a-kind or unique and can be obtained from only one vendor. Any sole source purchase shall be made within the expenditure limits set by adopted administrative regulations.

3. The City Manager determines that emergency circumstances require the immediate purchase of the services, equipment, or supplies pursuant to Barstow Municipal Code Section 2.40.110 or Section

2.42.070.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 10 4. An open purchase order where the services, equipment, or supplies are provided by an independent contractor who has a contract with the City/BFPD to provide labor and materials for projects other than a public works project (i.e., office supply contract which is in place for one year and purchases of supplies are made periodically based on the contract) pursuant to Barstow Municipal Code section

2.40.110.

5. Work performed by the City/BFPD with its own employees is exempt pursuant to Barstow Municipal Code section 2.40.110.

6. Where advantageous to the City/BFPD, purchases made under a cooperative purchasing program, utilizing purchasing agreements maintained by the state, county, or other public agencies are exempt from this Policy, subject to confirmation by the Risk Manager and the City Attorney the proposed cooperative purchasing program complies with applicable law.

B. The Informal Purchasing Process (Other than Public Works Projects)

1. Responsibilities
The responsibilities for completion of the informal purchasing process pursuant to Barstow Municipal Code section 2.40.130 are shared by the City Manager, Assistant City Manager, Finance Director, and the Initiator.

Initiator:
a. Initiator determines that sufficient funds are available for the proposed purchase prior to initiating the informal purchasing process.
b. Solicit at least three proposals by telephone or written request from prospective vendors. For informal purchases below the threshold set in the SCHEDULE OF DOLLAR
LIMITS AND APPROVALS, the Assistant City Manager
can approve the contract with prudent judgment and via
comparative pricing whenever possible, without the
necessity of securing three proposals.
c. Receive the proposals and prepare a proposal summary. d. Obtain authorization from the City Manager, Assistant City Manager, and the Finance Director, as applicable, per the SCHEDULE OF DOLLAR LIMITS AND APPROVALS.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 11 e. Upon approval, award to the lowest priced responsive, and responsible vendor, consistent with quality and delivery requirements.
f. Prepare the contract in conformance with the City
professional services agreement (PSA) template and submit it to the City Attorney for review and subsequent approval before proceeding. Upon approval by the City Attorney,
prepare two copies of the approved PSA for execution by the City/BFPD and its vendor. This will provide an original copy for the City/BFPD and the vendor.
g. Submit the record of orders and proposals to the City Clerk who shall keep a record for six months.
h. Obtains certificate of insurance and required additional insured endorsements from the vendor. Copies of the
certificate of insurance and additional insured endorsements are provided to the Risk Manager to ensure required
compliance and appropriate coverages.

City Clerk:
a. Maintain the record of orders and proposals for a period of six months after placement of the order. This record, while so kept, shall be open to public inspection.
b. Provide a copy of the contract and certificate of insurance to the Initiator, Risk Manager, and Finance Department. An original copy of the contract is sent to the vendor and one original copy is also retained in the contract file.

C. The Informal Purchasing Process (Public Works Projects) A list of contractors shall be developed and maintained in accordance with Public Contract Code section 22034. Such a list shall be maintained by the City Manager or his/her/their designee.

When a public contract is to be bid pursuant to the procedures in section 2.42.040 of the Barstow Municipal Code, a notice inviting informal bids shall be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Public Contract Code section 22036.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 12 As an option, notification may also be provided to contractors on the list created above for the category of work being bid, and to any additional contractors and/or construction trade journals.

Also, if the product or service is proprietary in nature such that it can be obtained only from a certain contractor (s), the notice may be sent exclusively to such contractor or contractors.

All mailing of notices to contractors and construction trade journals shall be completed not less than ten (10) calendar days before the bid is due.

The notice inviting informal bids shall describe the project in general terms, and how to obtain more information about the project, and state the time and place for the submission of bids.

The City Manager is authorized to award bids up to limits in the attached SCHEDULE OF DOLLAR LIMITS AND APPROVALS.

Bid award for projects greater than the City Manager’s limit as set by City Council/BFPD, must be awarded by the City Council/BFPD Board. The contract shall be awarded to the lowest responsible bidder.

If no bids are received (either by informal or formal bid), the project may be performed by City/BFPD employees, or by negotiated contract. The City may also reject all bids and rebid all or a part of the project, subject to applicable law.

D. The Formal Purchasing Process

1. Responsibilities
The responsibilities for completion of the formal purchasing process pursuant to Barstow Municipal Code section 2.40.140 are shared by the Finance Director and the Initiator. These responsibilities apply to any formal purchasing process, with additional requirements applicable to any formal bidding process for a public works project.

Initiator:
a. In conjunction with the Finance Director, determines that sufficient funds are available for the proposed purchase prior to initiating the formal proposal or bid process.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 13 b. Prepares a notice inviting sealed proposals or bids. The form contract for the proposal or bid package is prepared by the Initiator.
c. Within the time period set forth in Barstow Municipal Code section 2.40.140 publish the notice of bid at least once in a High Desert Local Newspaper or other Barstow newspaper
with the widest circulation.
d. If no bids are received, the City Clerk shall publish the notice of bid within the time period set forth in Barstow Municipal Code section 2.40.140 in a trade or other publication likely to be received by prospective bidders.
e. Reviews qualifications and references of the lowest priced responsible and responsive bidder(s).
f. After the opening of sealed proposals or bids by the City Clerk, negotiates the contract with the vendor selected as the lowest responsible and responsive bidder, as approved by the applicable City official per the SCHEDULE OF DOLLAR
LIMITS AND APPROVALS. Sends request for the contract
to Initiator who coordinates City Attorney approval of the contract.
g. Prepares the agenda report for presentation to City
Council/BFPD Board, which includes the proposed contract, and places the contract on City Council/BFPD Board agenda for approval.
h. Obtains certificate of insurance and required additional insured endorsements from the vendor. Copies of the
certificate of insurance and additional insured endorsements are provided to the Risk Manager to ensure required
compliance and appropriate coverages. If required, also obtains payment/performance bonds from the vendor and
verifies that the surety is admitted in California. Also verifies the contractor’s current license in California where required under the contract. Sends these documents to the City Clerk and three original contracts signed by the vendor, to the Initiator. The Initiator coordinates the execution of the contract with the City Clerk.
i. After the City Clerk has completed the execution of the contract, prepares, and processes the Purchase Requisition if the vendor requires a Purchase Order.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 14 j. Deals with the vendor on a day-to-day basis for completion of the contract and processing of payments.
k. Coordinates City Attorney approval of contracts.

City Clerk:
a. Assists as described above in the publication process before the scheduled proposal or bid opening date.
b. Opens the proposals or bids at the time and place stated in the public notice.
c. Prepares a tabulation of all proposals or bids and makes the tabulation available for public inspection during regular business hours for at least thirty (30) calendar days after the proposal or bid opening.
d. Notifies vendors whose proposals or bids were not accepted and returns bid bonds.
e. Maintains copies of the losing proposals or bids in
accordance with the City/BFPD’s records retention
schedule.
f. Obtains the City Manager’s or Mayor’s signature on the contract with an attest by the City Clerk and approval as to form by the City Attorney.
g. Sends a copy of the contract and certificate of insurance to the Initiator, Risk Manager, and Finance Department. The City Clerk sends an original to the vendor and retains one original contract on file.
h. Monitors contract expirations and follows up with Initiator as appropriate.

Risk Manager:
a. Monitors certificates of insurance and follows up on expirations of coverage.

2. Notice Inviting Sealed Proposals or Bids
The notice should include the following:

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 15 a. General description of the non-professional services or item to be purchased.
b. Statement indicating where proposal or bid forms and specifications can be obtained.
c. Statement specifying the date, time, and place for the opening of proposals or bids.
d. Statement describing the bid security required, if any. (Example: A bid bond equal to 10% of the amount of the
bid.)
e. Statement describing payment/performance bond
requirements if the vendor is selected.

F. The Formal Purchasing Process--Notice of Inviting Bids & Awarding Formal Bids (Additional Requirements for Public Works Projects):

In addition to the above requirements, the following apply to public works projects per Sections 2.42.050 and 2.42.060 of the Barstow Municipal Code and the Uniform Public Construction Cost Accounting Act, Public Contract Code section 22000, et seq...

Notices inviting bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project.

The notice shall be published for at least fourteen (14) calendar days before the opening of bids in a newspaper of general circulation, printed and published in the City, or otherwise comply with the requirements of Public Contract Code 22037.

The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or electronic mail and mailed to all construction trade journals specified in Public Contract Code 22036. Such notice shall be sent at least 15 calendar days before the date of opening the bids. The City/BFPD may provide additional notice.

The City/BFPD may reject any bids presented, if the City/BFPD, prior to rejecting all bids and declaring that the project can be more economically performed by its employees, furnishes a written notice to the apparent low bidder. Please see Section 2.42.060 of the Barstow Municipal Code for specific procedural details.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 16 If a contract is awarded, it shall be awarded to the lowest responsible bidder.

If two bids are the same, either may be selected.

If no bids are received (either by informal or formal bid), the project may be performed by employees, or by negotiated contract. The City may also reject all bids and rebid all or a part of the project, subject to applicable law.

G. Selecting a Vendor and Review of Proposals or Bids
The City/BFPD’s policy is to obtain non-professional services, equipment, and supplies from the lowest responsible, responsive bidder. Except for public works projects, the criteria for determining the lowest priced responsible, and responsive bidder shall include, but not be limited to, the following:

1. Cost to City/BFPD.

2. Ability, capacity, and skill.

3. Ability to meet time requirements.

4. Character, integrity, and reputation.

5. Previous experience with the vendor.

6. Responsiveness of the bid.

7. Sufficiency of financial resources needed to perform. (Note security and bid bond requirements when formal bids are received.)

8. Ability to provide future maintenance and service, if necessary.

H. Contract Award
Contracts shall be awarded in the manner described in this policy and Chapter 2.40 of the Barstow Municipal Code as set in the attached

SCHEDULE OF DOLLAR LIMITS AND APPROVALS
I. Change Orders
a. A contract for non-professional services, equipment, supplies, or construction contracts within the City Manager’s limit or less awarded pursuant to Chapter 2.40 of the Municipal Code, may be amended by the issuance of a change order or written contract

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 17 amendment, provided the change which is the subject of an amendment is reasonably related to the scope of the original contract. Any change order or amendment may be approved by the City Manager’s limit, provided the aggregate amount of all changes to a particular contract, including the change order under consideration, does not exceed 10% of the original contract cost.

Any change order or amendment in the amount greater than the limit of the City Manager or any change order which, when considered with the aggregate amount of all other changes to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board, unless otherwise specified by the City Council/BFPD Board at the time of approval of the original contract. b. A contract for a public works project awarded pursuant to Chapter

2.42 of the Municipal Code may be amended by the issuance of a change order, provided the change which is the subject of amendment is reasonably related to the scope of the original contract. The requesting department will maintain control relative to the scoping, estimating, and negotiation of the proposed change(s) and the Finance Director will certify the availability of funds for the proposed change in the event that the change order increases the contract cost. Any change order with a total cost that does not exceed 10% of the original contract amount may be approved by the City Manager, provided the aggregate amount of all changes to a particular contract, including the change order under consideration, does not exceed 10% of the original contract cost.

Any change order which, when considered with the aggregate amount of all other changes to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board, unless otherwise specified by the City Council/BFPD Board at the time of approval of the original contract.

IV. PROFESSIONAL SERVICES: RFP/RFQ REQUIREMENTS,

EXCEPTIONS AND PROCEDURES
A. Introduction to Requirements for Professional Services Professional services are those activities to be performed by speciallytrained persons or firms who provide services in connection with financial, economic, accounting, engineering, administrative, or other matters involving specialized expertise or unique skills. The City shall award professional services contracts to the most qualified, experienced, and suitable bidder, taking into account demonstrated competence, professional qualifications, price, familiarity with the City, experience and suitability for meeting the City’s needs, and the other factors stated in each RFP or RFQ

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 18 as applicable. The price, however, should be reasonable. A Request for Proposal ("RFP") or Request for Qualifications ("RFQ") is required if the service exceeds the amount on the attached SCHEDULE OF DOLLAR LIMITS AND APPROVALS. All consultants must execute the
City/BFPD’s professional services agreement template unless approved otherwise by the City Attorney. Any professional service agreement submitted to the City Council/BFPD Board for approval must provide sufficient background analysis to support the recommendation. In the event of a vacancy of a City/BFPD employee position previously approved by the City Council/BFPD Board, the City Manager shall have the authority to award any and all contracts for the same or substantially similar services to independent contractors or consultants. Each agreement needs to be properly executed and held on file with the City Clerk.

B Engineering and Design Contracts - Federally Funded
For engineering and design contracts that are either federally funded or funded through the State Transportation Agency, Caltrans, the City/BFPD do hereby adopt 23 CFR, 172.3 by reference and shall follow the procurement procedures detailed in Caltrans Local Assistance Procedures Manual Chapter 10 “Consultant Selection” and any similar, applicable federal procurement regulations standards, for federally funded projects, together with applicable law.

C. Phase I – Development and Approval
This section covers the actions from the determination of the need for service to a recommendation of the best-qualified vendor.

1. Method of Service Delivery
The very first step in the process is to determine if the service should be provided by the City/BFPD or is the responsibility of another agency or private entity. Factors to consider for a mandated program are: if the service can be provided by another entity, if it is a budgeted service, and if City/BFPD management, and the City Council/BFPD Board authorized the provision of the service, etc.

The next step is to determine whether the service should be provided by a vendor through a contract or by City/BFPD employees. This method has been proven to provide greater flexibility to the City/BFPD when increasing or decreasing the service level, changing the service delivery method, changing the service provider, etc. However, for each new proposed service or significant expansion of an existing service, one needs to determine

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 19 the most cost-effective method (contract or employee) to deliver the service.

2. Scope of Work
The scope of work outlines the tasks and duties to be performed by the vendor. It is also one of the key elements by which the performance of the vendor will be measured. The scope of work is similar to the job description for an employee.

After the scope of work has been drafted by the department that will supervise and evaluate the service, the department should then review the scope from two different viewpoints. First, the vendor should understand what needs to be done and how to tell if the job has been done well. Secondly, the scope should be sufficiently detailed so the vendor can do the work without needing to ask a lot of questions and described it in such a way that staff can evaluate the vendor’s performance. Extra time spent in developing the scope of work will result in an improved analysis of RFP/RFQ responses, contract administration, and performance evaluation.

3. Prequalification
Depending on the department in question and prior to issuing an RFP, a department may conduct a prequalification of professionals for anticipated services. Prequalification of professionals can streamline the process of evaluating and selecting professionals during a future RFP process by categorizing prequalified professional services and professional service firms. After the prequalification of professionals pursuant to this process, notices for a subsequent RFP process in a particular category of services are sent only to the list of prequalified consultants. The qualification of prequalified consultants in areas relating to a specific project is rated later in connection with the RFP for that particular project. The prequalification process should include a review of the statement of qualifications, interviews, if necessary, and reference checks.

4. Request for Proposal
An RFP should be prepared in accordance with the SCHEDULE OF DOLLAR LIMITS AND APPROVALS and should include the
following at minimum: the scope of work, the deadline for submitting responses, and a few areas of optional wording. These need to be completed before the RFP is considered to be complete.

In addition, the City’s professional services agreement (PSA) template must be attached to the RFP. When the service is expected

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 20 to exceed the City Manager signing authority as set forth in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS, the
department supervising and evaluating the proposed service prepares a report to the City Council/BFPD Board. The agenda report is to include the entire RFP as an attachment.

The project/contract should be approved by the City Manager and the City Attorney prior to the development of the RFP and at the completion of the RFP. The entire modified RFP would be attached to the report to the City Council/BFPD Board.

If the department is issuing an RFP to a list of prequalified vendors (from the RFQ process), the department should include in the agenda report to City Council/BFPD Board the results of that prequalification and the list of prequalified consultants. The RFP will require information relating to the professional service provider’s qualifications as they relate to the particular project, in addition to the prequalification information. If no prequalification has occurred, the RFP will require general and project-specific qualifications.

5. Requesting Authorization-City Council/BFPD Board to Issue RFP When the service is expected to require City Council/BFPD Board approval, the City Council/BFPD Board must authorize the issuance of an RFP. This report should include a description of the service; scope of service; justification, especially for a new service; budget amount, if any; estimated cost of the service; key dates in the RFP, and the proposed term of the contract. The changes to it need to be stated along with the proposed RFP attached to the agenda report.

C. Phase II - Selection of Vendor

1. Solicit Proposals From Qualified Vendors
The RFP is to be distributed to vendors after approval. There are a variety of methods to use in developing a list of vendors to receive the RFP.

In some instances, a department may decide to establish a list of prequalified vendors. In those instances, an RFP is distributed to prequalified vendors at the time the service is required.

In all other cases, a notice of the RFP shall be disseminated by the broadest means possible. For example, notices should be mailed to previous vendors used by the City/BFPD (provided their

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 21 performance meets the requirements of the City/BFPD), firms shown in listings or ads in professional journals/magazines, listings or ads in Western Cities Magazine, those who have sent a letter to the City/BFPD or otherwise contacted the City/BFPD. A copy of the RFP is then mailed to each prospective vendor. A list of those who were sent the RFP should be maintained. This not only documents those who were sent the RFP, but also those who need to be contacted if there are clarifications and/or changes to the RFP.

The RFP should require the responders to state any requested exceptions or changes to the RFP. Exceptions or changes not identified in the response to the RFP will not be considered by the City/BFPD.

2. Review Proposals and the Select Best Vendor
Promptly after the deadline for submitting proposals, either the City Clerk or a designated representative opens them. They are generally submitted in two parts; the main or technical proposal and the cost proposal. If a cost proposal is submitted in a separate envelope, this envelope remains sealed until the qualitative review is completed.

The City Clerk retains one copy of the proposal from each vendor.

The department that will supervise and evaluate the service takes all other copies and begins the evaluation process. This process includes the following:
a. General Review
A Selection Committee, comprised of at least three members of City/BFPD employees, will be formed by the Initiator , or his or her designee, to determine if the vendor submitted all required items, completed their response in the format
specified in the RFP, and exceptions or changes to the RFP and/or Agreement, if any, noted by the vendor. If the vendor did not submit all required items or respond in the specified format, the vendor can be eliminated from further
consideration. Additionally, based on the exceptions or changes to the RFP and/or Agreement taken, the vendor may also be eliminated from further consideration.
b. Qualitative Evaluation
A detailed analysis of each vendor’s qualifications and proposal is conducted by the approved multi-department
Selection Committee (at least three). One of the panelists

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 22 must be from the department issuing the RFP. Each person selected to perform the review is to thoroughly read the proposals and score each firm considered for a qualitative review pursuant to the Project Proposal Evaluation Criteria in the approved RFP, which includes:
i. Mandatory elements (licenses, absence of conflicts
of interest, letter of transmittal, and conformance to
RFP instructions);
ii. Expertise and Experience (expertise, experience and past performance on comparable engagements,
quality of personnel and support, references,
understanding of work to be done, and firm’s
statement regarding qualifications);
iii. Allocation of Resources (appropriateness of
qualifications and proposed level of services to the
requirements of the City/BFPD, distinguishing
features, skills, and/or services); and
iv. Scope of Work (responses to all items and additional information, prioritization of tasks in the scope of
services, appreciation of the difficulty and
complexity of tasks in the scope, and “fit” between
the firm’s qualifications and City/BFPD’s needs).

The department director/manager appoints one person on the Selection Committee as the coordinator. It is the
responsibility of the coordinator to call references, including those listed as clients lost, and to combine the scoring of each member of the Selection Committee performing the review.

The coordinator will then average the scores of each vendor, based on the scoring provided by each member of the
Selection Committee. The potential vendors and their
respective average scores will be ranked.
c. Oral Presentations/Interview
The Selection Committee will request all firms with a
minimum score of 70 points to make oral presentations.

Such presentations will provide firms with an opportunity to answer any questions the Selection Committee may have on the firm's Project Proposal.
d. Review of Cost Proposal

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 23 The cost proposal is opened for each vendor who has
received a score of at least 70 points after the qualitative review and the oral presentation. The cost proposal of the top-ranked vendor is evaluated to determine if it is
reasonable. The primary tests of reasonableness are a
comparison of the cost proposal to the City/BFPD’s
estimated project cost and the City/BFPD’s project budget.

Additional factors include prior experience, comparative project costs in neighboring or other relevant communities, professional judgment, and comparison to the costs
submitted by qualified vendors for the proposed project.

Prior to submitting an agenda report to City Council/BFPD Board, the department shall also negotiate contract terms with the selected vendor and include such terms in the draft Agreement submitted to City Council/BFPD Board.
e. Contract Award. Contracts shall be awarded per the attached SCHEDULE OF DOLLAR LIMITS AND APPROVALS.
f. Contract Execution by Selected Vendor
The professional services agreement template, which is an exhibit to the RFP, is completed by the Department, based on the contents of the selected vendor’s proposal and it is approved by the City Attorney. The Agreement (three
originals) is then submitted to the vendor for signature.

Agreements requiring City Council/BFPD Board approval
must be executed by the vendor prior to submission of the agenda report.

3. Report to the City Council/BFPD Board
Once the vendor has been selected, the City Council/BFPD Board approval before contract execution by the City/BFPD is required per the SCHEDULE OF DOLLAR LIMITS AND APPROVALS. This
is accomplished by the responsible department preparing an agenda report in accordance with the Standardized Agenda Format. This agenda report should include a description of the service, the cost of the service and the City/BFPD 's budget amount or the requested appropriation amount, a description of the process used in selecting the vendor, results of the reference checks, ranking of the vendors, the cost proposal for each qualified vendor, the total number of RFPs mailed, and the total number of vendors submitting proposals. The agenda report should allow the City Council/BFPD Board to

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 24 determine why the recommended vendor was selected. The agenda report also needs to include a statement that the City/BFPD’s standard form Agreement was used or, if not, a discussion of the changes to it. Any changes to the standard form Agreement must be submitted in the red-line form to the City Attorney for review and approval prior to scheduling the item for City Council/BFPD Board consideration.

The City Council/BFPD Board retains the authority (1) to approve or reject the staff recommendation, (2) to reject any or all proposals, (3) to instruct staff to re-negotiate all or any portion of the proposed contract, (4) to seek supplemental information from any or all participating firms, or (5) to instruct staff to re-evaluate any staff determination made in the RFP process based on criteria contained in this Policy as articulated by the City Council/BFPD Board.

4. Contract Execution
After approval by City Council/BFPD Board, three copies of the Agreement are signed by either the City Manager or the Mayor. The three originals are provided to the City Clerk. The City Clerk sends one original to the vendor and one to the department administering the contract and a copy to the Finance Department.
a. Vendor Signature Requirements
Corporation:

Two signatures are required, one from each category as
follows:
(1) Chairman of the Board, President or Vice President; and
(2) Secretary, Assistant Secretary, Chief Financial
Officer, or Assistant Treasurer.

Limited Liability Company:

Partnership:

One signature from any partner of the Partnership.

Limited Partnership:

One signature from one of the General Partners of the
Limited Partnership.

Sole Proprietorship:

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 25 From the individual doing business under their own or a fictitious name, with confirmation of a lawfully filed
fictitious business name.

5. Contract Addendum
Any written amendment to the contract Scope of Work with a total cost in the amount within the City Manager’s limit may be approved, provided that the aggregate amount of all amendments to a particular contract, including the amendment under consideration, does not exceed 10% of the original contract cost. Any written amendment in an amount exceeding the City Manager’s limit or any amendment which, when considered with the aggregate amount of all other amendments to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board, unless otherwise specified by the City Council/BFPD Board at the time of approval of the original contract.

A written amendment to the contract scope of work may be allowed if the addendum or amendment is related to the current scope of work. If the work is for an unrelated project, contract procurement procedures should be followed.

D. Phase III - Contract Operation

1. Internal Approvals
Prior to the vendor beginning the work, the City/BFPD must verify that the required elements of the Agreement are in place. The elements would include insurance and any other requirements that are in the Agreement. Once all contract requirements are resolved, the department issues the vendor a notice to proceed. In instances where a purchase order is required, a purchase requisition is to be prepared by the department administering the contract and submitted to the Finance Department.

2. Administration of Contract
The Administration of the contract is vital to the City/BFPD.

Elements of administration include:
a. Periodic Performance Review: Each vendor should receive a periodic performance review. Vendor’s performance
should be reviewed internally by the initiating department in conjunction with each request for payment. When the
vendor’s performance fails to meet the terms of the RFP or agreement, the department should refer to Barstow
Municipal Code Section 2.41.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 26 b. Insurance Requirements: The Risk Manager in conjunction with the initiating department, maintains a system that verifies that the appropriate insurance coverage is secured by the vendor and maintained throughout the term of the
contract. Prior to the expiration of the insurance, the vendor is notified of the pending expiration. If appropriate
documentation has not been received prior to expiration, the Risk Manager and/or responsible department notifies the vendor. In the event, the vendor fails to provide updated insurance policy information and the required insurance expiration has exceeded thirty (30) days, payments to the vendor may be withheld until appropriate insurance
documentation is in place.

E. Phase IV - Contract Completion/Extension
At least two (2) months prior to the contract termination date, the department administering the contract shall prepare an agenda report to the City Council/BFPD Board regarding the contract and related services. The agenda report requests authorization to issue an RFP including the scope of services and key dates to be included in the RFP, or the department may recommend continuing with the same vendor beyond the contract termination date. The agenda report must contain the reasons/justification for continuing with the vendor.

If the department recommends continuing with the same vendor, Council/BFPD Board approval is required for a one-year contract extension with a maximum of two one-year extensions. The maximum term for any software agreements is up to five (5) years. Two-month Council/BFPD Board notification is required when the initial term will expire and the software agreement will continue on an automatic extension basis from year to year.

V. SPECIAL PURCHASING TRANSACTIONS
A. Organic Materials
Addendum A: SB 1383 Recovered Organic Waste Procurement Policy shall be incorporated into this document and in the event of a conflict between or among the terms of the Addendum, the higher standard or greater requirement shall prevail.

B. Office Supplies

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 27 In general, all Departments will order their own standard office supplies utilizing the company offering the best price, delivery, and service. Staff is encouraged to consider and use local vendors. The Department should use their City/BFPD-issued credit card for amounts per the attached schedule, SCHEDULE OF DOLLAR LIMITS AND APPROVALS, charging it to their department’s office supply budget category. Central Services will be coordinated between the Finance Department and the City Clerk’s Office.

C.Business Cards
Business cards must conform to the City/BFPD/BPD standard logo and title of the employee. The design must be approved by the respective department director/manager. Any exceptions must be approved by the City Manager.

Requests are to be given to local Barstow vendors whenever possible.

Delivery times can vary.

D.Petty Cash Reimbursement
The Petty Cash fund is used to reimburse purchases that were originally paid out-of-pocket by a City/BFPD official or employee. Reimbursements will either be paid in cash or check/ACH, depending on the amount. If the amount is $100.00 or less, the reimbursement will be paid in cash. Amounts larger than $100.00 will be paid by check. The petty cash fund is maintained by the Finance Department, and reimbursements are processed through the Clerk/Cashier/Receptionists.

1. Petty Cash Procedures ($100.00 or less)
The Expense Reimbursement Form should be coded with
appropriate account numbers. Petty cash requests are submitted to the Finance Department for review, then forwarded to the Cashier for payment.

2. Petty Cash Procedures (over $100.00)
Completion of an Expense Reimbursement Form is required, including the account number to be charged, description, date requested, and amount. Supporting documentation should be attached to the check request and department director approval is required. The documents are submitted to Accounts Payable for processing via check/ACH.

VI. LOCAL VENDOR PREFERENCE

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 28 Pursuant to Barstow Municipal Code section 2.40.180, and as permitted under 2 Code of Federal Regulations (CRF) 200.317 through 200.327 (Uniform Guidance) and other applicable law, it is the City/BFPD’s policy to encourage the purchase of supplies, services, and equipment from vendors located within the boundaries of the City/BFPD. Local vendors are individuals, businesses, partnerships, or corporations which maintain a place(s) of business located within the limits of the City of Barstow, which have a current City of Barstow business license.

The City Council/BFPD Board finds and declares all of the following with respect to the provision of a local vendor preference:

Qualified local vendors bidding on the purchase of services, supplies, and equipment, and meeting the above criteria will receive a 10% preference.

The City/BFPD will also encourage local vendors by seeking to develop local vendor outreach and education programs and involving local vendors to the maximum extent possible. The local vendor preference shall not apply to those contracts where State or Federal law, or other laws or regulations precludes such a preference.

Bid documents on public works projects will include language requiring bidders to circulate the opportunity to subcontract for components of the project to local businesses and demonstrate that they have made a reasonable effort to inform local businesses of the opportunity. Local vendor preference may not apply to those projects
VII. CREDIT CARD AND/OR PURCHASING CARD PURCHASES
The City/BFPD uses a variety of methods for the purchase of goods and services and recognizes that in certain circumstances the issuance of a City/BFPD credit card will allow for efficient, cost-effective, and secure purchasing within the Policy of the program.

For specific details on processes, acceptable use, necessary forms, and all other details of the program see the City/BFPD Board Policy Memorandum and/or Purchasing Card Policy. City/BFPD credit cards are under no circumstances to be used for personal purchases, even if the purchase is reimbursed.

VIII. PURCHASES WITH FEDERAL GRANT FUNDS
The following section is being added to the Purchasing and Contract Policy to establish standards for the procurement of supplies, equipment, real property, and other services with federal funds as required by 2 CFR 200.317 through 200.327 to comply with the Uniform

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 29 Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards commonly called “Uniform Guidance”.

A. Purchases Using Federal Grant Funds
Follow applicable state statutes and rules and local policies only to the extent that those statutes, rules, and policies do not conflict with the Uniform Administrative Requirements (UAR) outlined below. 2 CFR 200.318(a)
B. Contract Performance and Payments
Contract performance and payments must be monitored during the course of the contract. 2 CFR 200.318(b).

C. Written Standards of Conduct and Conflict of Interest

1. No employee, officer, or agent must participate in the selection, award, or administration of a contract supported by a federal award if he or she (the employee, officer, or agent), any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ
 the employee, officer, or agent;
 an immediate family member of the employee, officer,
or agent; or
 the partner of the employee, officer, or agent
has a financial or other interest in or will receive a tangible personal benefit from a firm considered for the contract. Officers, employees, and agents must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. 2 CFR 200.318(c)(1)
D. Before Starting a Procurement Process

1. Review of All Proposed Procurements
Review all proposed procurements to avoid
unnecessary/duplicative purchases of equipment, supplies, and services. Consider whether it will it save money/time to consolidate procurements; if so, consolidate. If relevant, consider whether a lease or a purchase is the most economical approach (and document how you came to your decision). 2 CFR 200.318(d).

2. State or Local Agreements / Competitive Bidding Group Purchasing Programs

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 30 Look for state or local intergovernmental agreements (such as competitive bidding group purchasing programs, state term contracts, GSA contracts, or formal intergovernmental
agreements) -but get awarding agency approval before using one of those agreements. 2 CFR 200.318(e).

E. Purchasing Guidelines

1. Documentation
Keep records showing:
 Basis for vendor selection
 Documentation of lack of competition when competitive bids or offers are not obtained
 Why you chose a specific procurement method;
 The basis for your award (why did you select the
contractor or vendor you selected? Why did you reject the others?);
 The basis for the contract price; and
 Any other significant decisions that were a part of the procurement process.

2. Award Only to “Responsible Contractors Possessing the Ability to Perform Successfully Under the Terms and
Conditions of a Proposed Procurement.”
In determining which contractors are responsible, you must consider “matters such as contractor integrity, compliance with public policy, a record of past performance, and financial and technical resources.” 2 CFR 200.318(h). (Note: This means that your solicitation documents must ask for information that will allow you to assess whether a contractor is “responsible.”)

3. Keep Records to Detail the History of Each Procurement.

These records must include, at least, records showing your rationale for (1) the method of procurement, (2) the selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. 2 CFR 200.318(i)

4. Prohibit Awarding of Time and Materials Type Contracts Prohibit awarding time and materials type contracts unless (1) you have determined that no other contract is suitable and (2) the

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 31 contract includes a ceiling price that the contractor exceeds at its own risk.

The UAR defines a time and materials type contract as “a contract whose cost to a non‐Federal entity is the sum of: (1) the actual cost of materials; and (2) direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit.” 2 CFR 200.318(j). For the purposes of this policy, the term “non-Federal Entity” means the City of Barstow.

5. Restricting Competition.

The following actions on procurements funded with federal grants are prohibited:
a. Allowing contractors that develop or draft specifications, requirements, statements of work, invitations for bids, or requests for proposals to compete for such procurements; b. Placing unreasonable requirements on firms for them to qualify to do business (if you’re not sure if a requirement is unreasonable, ask the Federal awarding agency);
c. Requiring unnecessary experience or excessive bonding; d. Permitting noncompetitive pricing practices between
companies;
e. Awarding contracts to consultants on “retainer”
contracts;
f. Permitting organizational conflicts of interest
g. Specifying a brand name product without permitting an equal product to be offered, and without describing the performance requirements that must be met for a
product to qualify as an equal;
h. Acting arbitrarily in awarding contracts. 2 CFR
200.319(a).

5. Local Vendor Geographic Preference
Prohibit awards based on local geographic preferences, except where applicable Federal statutes expressly mandate or encourage geographic preference. However, geographic location may be selection criteria when awarding contracts for architectural or engineering services, provided that using such criteria “leaves an appropriate number of qualified firms” to compete for the work, “given the nature and size of the project.” 2 CFR 200.319(b).

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 32 6. All solicitations must identify: (1) all requirements that the offerors must fulfill and (2) all other factors to be used in evaluating bids or proposals. 2 CFR 200.319(c)

7. Use of Prequalified Lists of Entities or Products
If you use prequalified lists of entities or products when procuring goods or services, make sure those lists are “current and include enough qualified sources to ensure maximum open and free competition,” and do not preclude other potential entities or products from participating in the solicitation. 2 CFR 200.319(d).

F. Methods of Procurement to be Followed

1. Micro-Purchases
Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold as set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and adjusted periodically for inflation. As of the date of this ordinance, the micro-purchase threshold is $3,500.

2. Small Purchase Procedures
Procurement by small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the simplified acquisition threshold as set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908 and periodically adjusted for inflation. If small purchase procedures are used, price or rate quotations shall be obtained from an adequate number of qualified sources. As of the date of this ordinance, the simplified acquisition threshold is $150,000. For purchases exceeding one hundred fifty thousand ($150,000), City Council/BFPD Board approval is required.

3. Purchases Requiring Sealed Bids with Formal Advertising Procurement by sealed bids that require formal advertising are publicly solicited (Post to the Bids Online System) and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 33 a. In order for sealed bidding to be feasible, the following conditions should be present:
i. A complete, adequate, and realistic specification or purchase description is available;
ii. Two or more responsible bidders are willing and able to compete effectively for the business; and
iii. The procurement lends itself to a firm fixed price contract and the selection of the successful bidder
can be made principally on the basis of price.
b. If sealed bids are used, the following requirements apply:
i. The invitation for bids must be publicly advertised, providing suppliers sufficient response time prior to
the date set for opening the bids;
ii. The invitation for bids, which will include any
specifications and pertinent attachments, must define
the items or services in order for the bidder to
properly respond;
iii. The bids must be opened publicly at the time and
place prescribed in the invitation for bids;
iv. A firm fixed price contract award will be made in
writing to the lowest responsive and responsible
bidder. Where specified in bidding documents,
factors such as discounts, transportation costs, and
life cycle costs must be considered in determining
which bid is the lowest. Payment discounts will only
be used to determine the low bid when prior
experience indicates that such discounts are usually
taken advantage of; and
v. Any or all bids may be rejected if there is a sound
documented reason. 2 CFR 200.320(c)

4. Procurement by Competitive Proposals
Procurement by competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply:
a. Requests for proposals must be publicized and
identify all evaluation factors and their relative
importance. Any response to publicized requests for
proposals must be considered to the maximum extent
practical;
b. Proposals must be solicited from an adequate number
of qualified sources;

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 34 c. The non-Federal entity must have a written method for conducting technical evaluations of the proposals
received and for selecting recipients;
d. Contracts must be awarded to the responsible firm
whose proposal is most advantageous to the
program, with price and other factors considered; and
e. The non-Federal entity may use competitive
proposal procedures for qualifications-based
procurement of architectural/engineering (A/E)
professional services whereby competitors'
qualifications are evaluated and the most qualified
competitor is selected, subject to negotiation of fair
and reasonable compensation. The method, where
the price is not used as a selection factor, can only be used in the procurement of A/E professional
services. It cannot be used to purchase other types of
services though A/E firms are a potential source to
perform the proposed effort. 2 CFR 200.320(d)

5. Procurement by Noncompetitive Proposals
Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:
a. The item is available only from a single source;
b. The public exigency or emergency for the
requirement will not permit a delay resulting from
competitive solicitation;
c. The Federal awarding agency expressly authorizes
noncompetitive proposals in response to a written
request from the non-Federal entity; or
d. After solicitation of a number of sources,
competition is determined inadequate.
2 CFR 200.320(f)

6. Use of Minority Firms and Women’s Business Enterprises Take certain steps to assure that minority firms and women’s business enterprises are used when possible. These steps are:
a. Place qualified small and minority businesses
and women’s business enterprises on
solicitation lists;
b. Assure those small and minority businesses
and women’s business enterprises are
solicited whenever they are potential
sources;

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 35 c. Divide total requirements into smaller tasks
or quantities to permit maximum
participation by small and minority
businesses and women’s business
enterprises;
d. Establish delivery schedules that encourage
participation by small and minority
businesses and women’s business
enterprises;
e. Use the services and assistance of the
Small Business Administration
(http://www.sba.gov) and the Minority
Business Development Agency of the
Department of Commerce
(http://www.mbda.gov); and
f. Require prime contractors to take the same steps
listed above. 2 CFR 200.321
G. Contract Cost and Price

1. Cost or Price Analysis
Perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold ($150,000), including contract modifications. Make the Independent Cost Estimates (ICE) before receiving bids or proposals. 2 CFR 200.324(a)

2. Profit Negotiation
Negotiate profit as a separate element of the price (1) for each contract in which there is no price competition and (2) in all cases where cost analysis is performed. 2 CFR
200.324(b)

3. Prohibited Methods of Contracting
A prohibition on using “cost plus a percentage of cost” or “percentage of construction cost” methods of contracting. 2 CFR 200.324(d)
H. Federal Awarding Agency Review

1. Availability of Technical Specifications

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 36 The non-Federal entity must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition.

This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-Federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. 2 CFR 200.325(a)

2. Availability of Procurement Documents
The non-Federal entity must make available upon request, for the Federal awarding agency pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:
a. The non-Federal entity's procurement procedures or
operation fails to comply with the procurement
standards in this part;
b. The procurement is expected to exceed the
Simplified Acquisition Threshold ($150,000) and is
to be awarded without competition or only one bid or
offer is received in response to a solicitation;
c. The procurement, which is expected to exceed the
Simplified Acquisition Threshold, specifies a “brand
name” product;
d. The proposed contract is more than the Simplified
Acquisition Threshold and is to be awarded to other
than the apparent low bidder under a sealed bid
procurement; or
e. A proposed contract modification changes the scope
of a contract or increases the contract amount by
more than the Simplified Acquisition Threshold. 2
CFR 200.325(b)

3. Exemption from Pre-Procurement Review
The non-Federal entity is exempt from the pre-procurement review in the above paragraph if the Federal awarding agency determines that its procurement systems comply with the standards of this part. a. The non-Federal entity may request that its
procurement system be reviewed by the Federal
awarding agency to determine whether its system
meets these standards in order for its system to be

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 37 certified. Generally, these reviews must occur where there is continuous high-dollar funding, and thirdparty contracts are awarded on a regular basis; b. The non-Federal entity may self-certify its
procurement system. Such self-certification must not
limit the Federal awarding agency's right to survey
the system. Under a self-certification procedure, the
Federal awarding agency may rely on written
assurances from the non-Federal entity that it is
complying with these standards. The non-Federal
entity must cite specific policies, procedures,
regulations, or standards as being in compliance with
these requirements and have its system available for
review. 2 CFR 200.325(c)
I. Bonding Requirements

1. For construction or facility improvement contracts or sub contracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency may accept the bonding policy and requirements of the local agency provided that the Federal awarding agency has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:
a. A bid guarantee from each bidder equivalent to five
percent of the bid price. The “bid guarantee” must
consist of a firm commitment such as a bid bond,
certified check, or other negotiable instrument
accompanying a bid as assurance that the bidder will,
upon acceptance of the bid, execute such contractual
documents as may be required within the time
specified. 2 CFR 200.326(a)
b. A performance bond on the part of the contractor for 100 percent of the contract price. A “performance
bond” is one executed in connection with a contract
to secure the fulfillment of all the contractor's
obligations under such contract. 2 CFR 200.326(b)
c. A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is
one executed in connection with a contract to assure
payment as required by the law of all persons
supplying labor and material in the execution of the
work provided for in the contract. 2 CFR 200.326(c)
J. Contracting Provisions - Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 38 In addition to other provisions required by the Federal agency or nonFederal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable.

1. Remedies
Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation-adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

2. Terminations
All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement.

3. Equal Employment Opportunity
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” ( 30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246
Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.”

4. Davis-Bacon Act, As Amended ( 40 U.S.C. 3141- 3148)
When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the DavisBacon Act ( 40 U.S.C. 3141- 3144) as supplemented by Department of Labor regulations ( 29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 39 than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

5. Copeland “Anti-Kickback” Act: ( 40 U.S.C. 3145)
As supplemented by Department of Labor regulations ( 29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”), the Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

6. Contract Work Hours and Safety Standards Act: ( 40 U.S.C. 3701- 3708).

Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor
regulations ( 29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

7. Rights to Inventions Made Under a Contract or Agreement If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or sub-recipient wishes

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 40 to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment, or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or sub-recipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

8. Clean Air Act: ( 42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act ( 33 U.S.C. 1251- 1387), As Amended Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act ( 42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended ( 33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

9. Debarment and Suspension: (Executive Orders 12549 and 12689) Verify that a vendor is not debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. Confirm and document that vendors are not on the federal government’s Excluded Party list found at www.sam.gov.

10. Byrd Anti-Lobbying Amendment: ( 31 U.S.C. 1352)
Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not use, and has not used, Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

IX. PURCHASING DEFINITIONS:

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 41 ARCHITECTURAL AND ENGINEERING SERVICES: Professional services within the scope of the practice of architecture and professional engineering, as defined by the jurisdiction, usually involving research, design, development, construction, alteration, or repair of real property.

Includes those professional services of an architectural, landscape architectural, engineering, environmental, geotechnical, or land surveying nature as well as incidental services that members of these professions and those in their employ may logically or justifiably perform.

BID SPLITTING: It is unlawful to split or separate procurement into smaller work orders or projects for any public work project for the purpose of evading the provisions of Article 4, Division 2, Section 20163 of the Public Contract Code, requiring public work to be done by contract after competitive bidding. Every person who willfully violates this provision of this section is guilty of a misdemeanor.

CAPITAL ASSET: A capital asset is either tangible or intangible, with a life expectancy of two or more years, and a combined purchase amount as stated below:

Buildings/Building Improvements $50,000
Furniture $10,000
Equipment $20,000
Infrastructure $100,000
Capital Improvement Projects $100,000
CAPITAL EXPENDITURE: Money spent for the acquisition of an item, inclusive of all costs, relating to assets that add to long-term net worth. Can be used for the acquisition of hardware, equipment, real property, buildings, or permanent improvements to existing assets. Must meet a certain level of criteria and/or expense per the definition of Capital Asset.

COMPETITIVE QUOTE: A statement of price, terms of sale, and description of goods or services offered by a vendor to a prospective purchaser. Used by the purchaser to evaluate and compare quotes from competing sources.

FORMAL BID: An offer submitted by a prospective vendor in response to an invitation to bid issued by a purchasing authority; becomes a contract upon acceptance by the buyer. Public opening (versus closing time and place). Read prices, items bid, discounts offered, delivery terms, etc. No discussion with bidders. Responses evaluated against specifications. Award made to the lowest responsive and responsible bidder. Once the City Clerk has received a bid, no changes may be made. Entire record is public after the award.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 42 OPEN MARKET PURCHASE: The procurement of materials, supplies, or equipment, usually of a limited monetary amount, from any available and reliable source. Open market purchases shall be made when feasible and when in the best interest of the City/BFPD utilizing the methods prescribed herein.

OPEN (OR ANNUAL) PURCHASE ORDER: A purchaser’s written
document to a vendor allowing for the purchase of a variety of materials and supplies, by authorized personnel, during a specified period of time.

Issued for a specific amount of consideration that is drawn from throughout the specified time frame for payment of invoices related to the annual purchase order.

PIGGYBACK: A form of intergovernmental cooperative purchasing in which an agency purchaser requests competitive sealed bids, enters into a contract, and arranges, as part of the contract, for other public purchasing agencies to purchase from the selected vendor under the same terms and conditions as itself.

PROCUREMENT: Purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction; includes all functions that pertain to the acquisition, including description or requirements, selection and solicitation or sources, preparation and award of contract, and all phases of contract administration.

PROFESSIONAL SERVICES: Services rendered by members of a recognized profession or possessing a special skill. Such services are generally acquired to obtain information, advice, training, or direct assistance. For purposes of this document, the following are, but not limited to, professional services:
a) Architectural, construction management, construction surveys, material testing, inspection services, appraising, ad campaigns, engineering, environmental, finance, fine arts, insurance, land surveying, landscape architectural, legal management consultants, management information consultants, janitorial, landscape maintenance, grounds keeping, medical, document processing services, municipal program implementation, performing arts, personnel, psychological, sports, and underwriting. Providers of such services are hereinafter referred to individually as “consultant” or collectively as “consultants”.

PROPOSAL: In competitive negotiations, the document submitted by the vendor in response to the RFP is to be used as the basis for negotiations to enter into a contract.

PUBLIC PROJECT: As defined in Section 22002 of the Public Contract Code

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading & 43 PURCHASE AMOUNT: The “purchase amount” for purposes of applying the limits of this policy can be defined as all purchases from an individual vendor, purchased at the same time. For example, if three vehicles are purchased from a vendor on the same day, or same order, this would be considered one purchase, rather than three separate purchases.

PURCHASE ORDER: The primary procurement method. Used to communicate to a vendor the City/BFPD’s terms and conditions, authorizes an encumbrance of City/BFPD funds and is a contractual agreement to pay for acceptable goods or services received. Used to process payments and track an expenditure in the financial system.

REQUEST FOR PROPOSAL (R.F.P): All documents, whether attached or incorporated by reference, utilized for soliciting competitive proposals.

REQUEST FOR QUALIFICATIONS (R.F.Q.): A document issued by the City/BFPD that provides for a scope of work and requirements of the project in enough detail to let potential proposers determine if they wish to compete.

This differs from the request for proposal (R.F.P) in that more emphasis is placed on the qualifications of the bidder.

RETENTION: The withholding of a part of the payment due, until final acceptance of the purchase by the purchaser, in accordance with the contract terms.

REQUISITION: A written (or electronic) document used to communicate a need to the Purchasing Agent. Unless otherwise noted in this policy, the requisition requires appropriate signatures as outlined in the signature authority section. At least an expenditure code must be designated for the purchase. Indicate a description of the item or service to be purchased and include any pertinent documentation, i.e. insurance documentation, contracts, quotes received, etc.

SOLE SOURCE: When only one vendor possesses the unique and singularly available capability to meet the requirement of the solicitation, such as technical qualifications, matching to currently owned equipment or supplies, the ability to deliver at a particular time, or services from a public utility.

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Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5380 : Purchasing Policy Update - Revision 2Nd Reading &

PURCHASING AND CONTRACT POLICY

SCHEDULE OF DOLLAR LIMITS AND APPROVALS
REVISED MAY 2023
TYPE CATEGORY FEATURES AWARDED BY:

CALCARD PURCHASES AND
OTHER NOMINAL PURCHASES $1,000 OR LESS Prudent judgment required; comparative pricing whenever possible Authorized CalCard
holder
$5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
$1,000 OR LESS Prudent judgment required;
comparative pricing whenever possible Authorized Staff Member $5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
$5,000 TO $14,999 Prudent judgment required;
comparative pricing whenever possible Assistant City Manager General Purchases $15,000 TO $24,999
Informal proposals required;
department solicits at least 3 quotes
(may be verbal as long as properly
documented)
Assistant City Manager
$25,000 to $75,000 Formal proposals required City Manager $75,001 or more Formal proposals required City Council
$60,000 OR LESS Force account, purchase order, or
contract-informal bidding process Assistant City Manager

PUBLIC WORKS PROJECTS
$60,001 to $75,000 Informal Bidding process City Manager $75,001 to Amount set
by Public Contract
Code Section 22032(b)
(Currently $200,000 as
of 1/1/2019)
Informal Bidding process City Council
Amount set by Public
Contract Code Section
22032(c) (Currently
more than $200,000 as
of 1/1/2019)
Formal bidding required City Council
$1,000 OR LESS Prudent judgment required;
comparative pricing whenever possible Authorized Staff Member $5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
PROFESSIONAL SERVICES:

The evaluation and selection of
Consultant Services may vary on a
case-by-case basis.
$5,000 to $24,999 Department solicits at least 3 proposals (may be verbal if documented) Assistant City Manager
$25,000 to $75,000 Formal Request for Proposal required City Manager $75,001 or more Formal Request for Proposal required City Council $75,000 or less Prudent judgment required;
comparative pricing whenever possible City Manager
Emergency Purchases
Greater than $75,000 Prudent judgment required;
comparative pricing whenever possible
City Manager, with
subsequent report to
City Council

NON-PROFESSIONAL SERVICES
CONTRACT:

Including supplies, equipment
operating or maintenance services
and construction projects other than
"Public Works Projects"
29 11158\0001\308279.v2-5/15/23

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Attachment: Schedule of Limitations (5380 : Purchasing Policy Update - Revision 2Nd Reading & Adopt) Joint Special Council/BFPD
06/20/23 05:30 PM
Administrative Services
Darcy Wigington
Resolution
Doc ID: 5377

AGENDA ITEM
AGENDA MATTER:

FY 2023-2024 PUBLICLY AVAILABLE PAY SCHEDULE (PAPS)
EXECUTIVE SUMMARY:

The City of Barstow's governing body must approve a publicly available pay schedule (PAPS) in order to comply with the requirements of the California Public Employees' Retirement System (CalPERS) and California Code of Regulations (CCR), Section 507.5.

DISCUSSION:

The California Public Employees' Retirement System (CalPERS), pursuant to California Code of Regulations Section 570.5, requires that CalPERS employers maintain a publicly available pay schedule (PAPS) that meets all of the following requirements:

1. Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meetings laws;

2. Identifies the position title for every employee position;

3. Shows the pay rate for each identified positions, which may be stated as a single amount or as multiple amounts within a range;

4. Indicates the time base, including, but not limited to, whether the time base is hourly, daily, biweekly, monthly, bi-monthly, or annually;

5. Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer’s internet website;

6. Indicates an effective date and date of any revisions;

7. Is retained by the employer and available for public inspection for not less than five years; and

8. Does not reference another document in lieu of disclosing the pay rate.

The PAPS is available on the City of Barstow's website. The PAPS will be brought before the City Council any time a revision or modification is required. The PAPS being presented to the City Council for approval is compliant with the aforementioned requirements of CalPERS and will become effective on July 1, 2023.

FISCAL IMPACT:

None
RECOMMENDED ACTION:

Staff recommends that the City Council adopt Resolution No. ____-2023 approving the publicly available pay schedule (PAPS) (Attachment A) for FY 2023/2024 with an effective date of July 1, 2023. 10 Packet Pg. 97
RESOLUTION NO. ____ - 2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA APPROVING THE FISCAL YEAR 2023/2024 PUBLICLY AVAILABLE PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) STATUTORY AND REGULATORY REQUIREMENTS PERTAINING TO

PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers who contract with the California Public Employee’s Retirement System (CalPERS) must comply with the publicly available pay schedule provisions contained within California Code of Regulations (CCR) 57035; and WHEREAS, it is necessary for the City Council to review and duly approve and adopt, in accordance with requirements of applicable public meetings laws, a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City of Barstow’s publicly available pay schedule which will be made publicly available on the City’s website and made available upon request; and
WHEREAS, this resolution confirms and formally adopts the publicly available salary schedule which will become effective on July 1, 2023; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Barstow hereby:

1. Approves and confirms the publicly available salary schedule (Attachment A) to comply with California Public Employees’ Retirement System (CalPERS) statuary and regulatory requirements for publicly available pay schedules.

__________________________________
Paul Anthony Courtney, Dr.B.A., Mayor

ATTEST:
__________________________________
Andrea Flores, City Clerk

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Attachment: Publicly Available Pay Schedule Resolution 6-20-23 (5377 : FY 2023-2024 Publicly Available Pay Schedule) I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. ____-2023 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

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Attachment: Publicly Available Pay Schedule Resolution 6-20-23 (5377 : FY 2023-2024 Publicly Available Pay Schedule) Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly
Public Services Assistant I 11100 $4,268.20 $5,447.42 11040 $4,020.84 $5,131.72 Environmental Services Assistant I 11100 $4,268.20 $5,447.42 11040 $4,020.84 $5,131.72 Wastewater Plant Operator In Training 11100 $4,268.20 $5,447.42 11040 $4,020.84 $5,131.72 Office Assistant 11150 $4,485.92 $5,725.30 11090 $4,225.94 $5,393.49 Recreation Program Assistant 11150 $4,485.92 $5,725.30 11090 $4,225.94 $5,393.49 Code Compliance Officer I 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Police Services Assistant 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Public Services Assistant II 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Environmental Services Assistant II 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Senior Office Assistant 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Mechanic in Training - WW 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Wastewater Treatment Plant Operator 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Police Officer Trainee 11270 $5,054.85 $6,451.41 11210 $4,761.90 $6,077.52 Code Compliance Officer II 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Crime Scene Evidence Technician 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Dispatcher 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Information Technology Technician 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Public Services Assistant III 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Environmental Services Assistant III 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Accounting Technician 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Administrative Assistant 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Senior Police Services Assistant 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Senior Wastewater Treatment Plant Operator 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Street Sweeper Operator 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Code Compliance Officer III 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Fire Inspector / Arson Investigator 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Senior Administrative Assistant 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Senior Accounting Technician 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Engineering Technician / Inspector 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Mechanic 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Mechanic - Wastewater 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Administrative Coordinator 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Recreation Program Coordinator 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Senior Dispatcher 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Community Development Inspector I 11450 $6,046.34 $7,716.85 11390 $5,695.93 $7,269.62 Senior Code Compliance Officer 11450 $6,046.34 $7,716.85 11390 $5,695.93 $7,269.62 Senior Mechanic 11450 $6,046.34 $7,716.85 11390 $5,695.93 $7,269.62 Senior Mechanic - Wastewater 11450 $6,046.34 $7,716.85 11390 $5,695.93 $7,269.62

CITY OF BARSTOW
FY 2023-2024 / Full-Time
Employee Classification / Compensation Program
Adopted June 20, 2023 / Effective July 1, 2023
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.

Attachment A 10.b
Packet Pg. 100 Attachment: Publicly Available Pay Schedule (PAPS) - 2023-2024 (5377 : FY 2023-2024 Publicly Available Pay Schedule) Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly

Executive Assistant 11500 $6,354.77 $8,110.48 11440 $5,986.48 $7,640.44 Senior Engineering Technician / Inspector 11500 $6,354.77 $8,110.48 11440 $5,986.48 $7,640.44 Senior Crime Scene Evidence Technician 11500 $6,354.77 $8,110.48 11440 $5,986.48 $7,640.44 Code Compliance Supervisor 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Community Development Inspector II 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Lead Plant Operator 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Recreation Activity Coordinator 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Personnel Services Coordinator 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Administrative Analyst 11580 $6,881.30 $8,782.49 11520 $6,482.50 $8,273.50 Police Officer 11580 $6,881.30 $8,782.49 11520 $6,482.50 $8,273.50 Senior Community Development Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Facilities Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Facilities Maintenance Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Parks & Open Space Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Field Services Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Fleet Maintenance Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Information Technology Coordinator 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Police Corporal 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Police Detective 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Police Services Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Project Coordinator - Field Inspection 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Project Coordinator - Industrial Pretreatment 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Project Coordinator - Office 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Recreation Program Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Senior Administrative Analyst 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Senior Community Development Inspector 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Wastewater Treatment Plant Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Economic Development Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Public Works Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Transportation Services Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Engineering Services Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Environmental Services Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Public Information Officer 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Accountant 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Planning & Community Development Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Planning & Environmental Services Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Industrial Pretreatment Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Economic Development Specialist 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Attachment A 10.b
Packet Pg. 101 Attachment: Publicly Available Pay Schedule (PAPS) - 2023-2024 (5377 : FY 2023-2024 Publicly Available Pay Schedule) Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly

IT Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Public Works Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Wastewater Treatment Plant Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Senior Accountant 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Parks & Recreation Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Human Resources Manager 11900 $9,461.38 $12,075.40 11840 $8,913.05 $11,375.57 Information Technology Manager 11900 $9,461.38 $12,075.40 11840 $8,913.05 $11,375.57 Police Sergeant 11900 $9,461.38 $12,075.40 11840 $8,913.05 $11,375.57 Administrative Services Manager 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Assistant Finance Director 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Public Works Manager 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Chief Waste Water Plant Operator 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 City Clerk Services Manager 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 City Planner 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Economic Development Manager 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Police Lieutenant 12070 $11,205.16 $14,300.94 12010 $10,555.77 $13,472.13 City Engineer 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 City Building Official/Fire Marshal 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 Assistant to the City Manager 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 General Manager Enviro SVCS 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 Economic Development & Planning Manager 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 Police Captain 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 Finance Director 12360 $14,953.34 $19,084.67 12300 $14,086.72 $17,978.62 Police Chief 12360 $14,953.34 $19,084.67 12300 $14,086.72 $17,978.62 Community Development Director 12360 $14,953.34 $19,084.67 12300 $14,086.72 $17,978.62 Economic Development Director 12360 $14,953.34 $19,084.67 12300 $14,086.72 $17,978.62 Assistant City Manager 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Director of Public Safety/Chief of Police 12420 $15,873.26 $20,258.75 12360 $14,953.33 $19,084.66 Attachment A 10.b
Packet Pg. 102 Attachment: Publicly Available Pay Schedule (PAPS) - 2023-2024 (5377 : FY 2023-2024 Publicly Available Pay Schedule) Classification Salary Range Mininum
Monthly
Maximum
Monthly
City Manager* 001 $18,333.33 $23,398.49
*Salary ranges are determined by negotiated contracts.

Classification Salary Range Minimum
Hourly
Maximum
Hourly
PT-RecLeader/Lifeguard 10390 $12.15 $15.51
PT-Maintenance Worker I 10390 $12.15 $15.51
PT-RecLeader/Senior Lifeguard 10550 $14.25 $18.18
PT-Senior RecLeader 10550 $14.25 $18.18
PT-Pool Manager 10770 $17.73 $22.63

CITY OF BARSTOW - CONTRACT EMPLOYEES
FY 2023-2024 / Contract
Employee Classification / Compensation Program
Adopted June 20, 2023 / Effective July 1, 2023

CITY OF BARSTOW
FY 2023-2024 / Part-Time - Casual
Employee Classification / Compensation Program
Adopted June 20, 2023 / Effective July 1, 2023
Attachment A 10.b
Packet Pg. 103 Attachment: Publicly Available Pay Schedule (PAPS) - 2023-2024 (5377 : FY 2023-2024 Publicly Available Pay Schedule) Classification Salary Range Minimum
Monthly
Maximum
Monthly
Firefighter Trainee 11210 $4,761.90 $6,077.52
Firefighter / EMT 11360 $5,528.41 $7,055.81
Firefighter / Paramedic 11460 $6,106.81 $7,794.01
Fire Engineer 11560 $6,745.72 $8,609.43
Fire Captain 11780 $8,393.50 $10,716.30
Fire Battalion Chief 11860 $9,092.21 $11,604.22
Assistant Fire Chief 11870 $9,183.13 $11,720.26
Fire Division Chief 12030 $10,767.94 $13,742.92
Fire Chief 12300 $14,086.72 $17,978.62
Classification Salary Range Min. Max.

Paid Call Firefigher 10390 $12.15 $15.51

BARSTOW FIRE PROTECTION DISTRICT
FY 2023-2024 / Full-Time
Employee Classification / Compensation Program
Adopted June 20, 2023 / Effective July 1, 2023

BARSTOW FIRE PROTECTION DISTRICT
FY 2023-2024
Employee Classification / Compensation Program
Adopted June 20, 2023 / Effective July 1, 2023
Attachment A 10.b
Packet Pg. 104 Attachment: Publicly Available Pay Schedule (PAPS) - 2023-2024 (5377 : FY 2023-2024 Publicly Available Pay Schedule) Joint Special Council/BFPD
06/20/23 05:30 PM
Engineering
Brad Merrell
Other
Doc ID: 5389

COUNCIL AGENDA ITEM
AGENDA MATTER:

MEASURE I YEAR-END -UPDATE 2022/2023 REVISED
EXECUTIVE SUMMARY:

In accordance with Measure I fiscal year-end requirements, staff must review the initial Measure I Capital l Improvement Plan (CIP) and compare it against the Fiscal Year 2022/2023 Measure I actual expenditures and program list. If there are any variances, staff must submit a report of the differences to the San Bernardino County Transportation Authority (SBCTA).

DISCUSSION:

As part of the fiscal year-end, City staff reviewed Measure I CIP adopted on August 15, 2022, and compared it against the Fiscal Year 2022/23 Measure I expenditures and project list. In accordance with the SBCTA auditor's provisions, staff is adjusting the Measure I Capital Improvement Plan for Fiscal Year 2022/23 to reflect projected Measure I project expenditures per the most current data available On June 5, 2023, the City Council approved the necessary adjustments to the Measure I Capital Improvement Projects update. Upon reviewing of the report and before sending the report to SBCTA, staff discovered additional needed adjustments. Attachment A reflects the corrected adjustments.

FISCAL IMPACT:

An adjustment of $374,300 to Measure I local account.

RECOMMENDED ACTION:

Staff recommends that the City Council take the following actions:

2. Direct staff to forward the report to SBCTA.
11 Packet Pg. 105
Measure I Fiscal 2022/2023
End Review and Adjustments
Attachment A

MEASURE I YEAR-END REVIEW AND ADJUSTMENTS
Five Year CIP Projects
CIP 2022/2023
Amounts
Adjusted
Estimate
Measure I CarryOver/Adjustment
First Avenue Bridge over BNSF - Project Management $ 100,000.00 $ 400,000.00 $ 500,000.00 First Avenue Bridge over Mojave River Project $ 100,000.00 $ 100,000.00 Pavement Management Program(PMP) $ 33,963.00 $ 33,963.00 West Section 7 Project Phase 2 - Design/Management/Inspection $ - $ - West Section 7 Project Phase 2 - Construction $ - $ -
West Section 7 Project Phase 3 - Design/Management/Inspection $ - $ - West Section 7 Project Phase 3 - Construction $ - $ -
Pavement Rehabilitation Project - Design $ - $ -
Pavement Rehabilitation Project - Construction $ - $ -
Pavement Maintenance $ - $ 16,300.00 $ 16,300.00
Pedestrian and Bicycle Corridors (ATP Match) $ 496,000.00 $ 496,000.00 Irwin Road Preservation $ 42,000.00 $ (42,000.00) $ -
Barstow Road and Rimrock Road Traffic Signal $ 575,000.00 $ 575,000.00 Rimrock Road Reconstruction- Barstow Road to Avenue H $ 20,000.00 $ 20,000.00 Yucca Avenue over BNSF Design $ - $ -
General Fund 2 Debit Payment $ - $ -
TOTAL: $ 1,366,963.00 $ 374,300.00 $ 1,741,263.00
Pavement Preservation 4 Design $ - $ -
Pavement Preservation 4 Construction $ - $ -
Pavement Preservation 5 Design $ - $ -
TOTAL: $ - $ - $ -
FY 2022/2023
C:\Users\crudsell\AppData\Roaming\IQM2\MinuteTraq\[email protected]\Work\Attachments\8647

11.a
Packet Pg. 106 Attachment: FY 2022-2023 Year-End Update-Revised (5389 : Measure I Year-End -Update 2022/2023 Revised) Joint Special Council/BFPD
06/20/23 05:30 PM
Finance
Heidy Riley
Amendment
Doc ID: 5383

AGENDA ITEM
AGENDA MATTER:

FY2022/2023 PROPOSED BUDGET AMENDMENT FOR YEAR-END CLEAN-UP ADJUSTMENTS EXECUTIVE SUMMARY:

The Fiscal Year 2022/2023 budget was adopted on June 20, 2022. After adoption, financial events occur throughout the course of the year that impact both the anticipated revenues and expenditures contained within the annual budget. These events necessitate adjusting the budget projections from time to time during the course of the fiscal year to keep the spending plan up-to-date based on current financial conditions. Included within this staff report are the proposed budget adjustments (Attachment A) to various estimated revenues and categories of expenses due to financial events occurring throughout the current fiscal year.

Discussed herein for your review and consideration is the Fiscal Year 2022/2023 budget year-end cleanup resolution necessary for the Fiscal Year ending June 30, 2023. This report provides a summary of necessary budget adjustments at year-end to true-up budget to actual presentations within the City's financial statements and demonstrate budgetary control by providing periodic review and updating of the City's adopted operating and capital improvement budget.

DISCUSSION:

The City Council adopted the FY 2022/2023 Operating and Capital Improvement Budget on June 20, 2022. The Adopted Operating and Capital Improvement budget is the City’s annual spending plan for Fiscal Year 2023. It serves as a planning guide for the ensuing fiscal year and demonstrates how established short-term goals and objectives will be implemented during the next fiscal year and demonstrates how available resources are matched against the City’s service priorities to provide essential services to the community.

After adoption, financial events occur throughout the course of the year that impact upon the budget and the implementation of spending priorities. These events necessitate adjusting the budget projections from time to time during the course of the fiscal year to keep the spending plan up-to-date based on current financial conditions. There are several estimated revenue and appropriation adjustments proposed by staff based upon actual experience and/or historical data contained herein.

All City departments have provided feedback to the Finance department regarding the status of their current year’s expenditures and budgetary performance as projected through the end of the current fiscal year, June 30, 2023. Based on staff’s analysis of the current year’s operating revenues and expenditures and based upon information and input provided by all departments, staff recommends “year-end cleanup” net adjustments as outlined in Attachment A. 12 Packet Pg. 107
Joint Special Council/BFPD
06/20/23 05:30 PM
Finance
Heidy Riley
Amendment
Doc ID: 5383

AGENDA ITEM
FISCAL IMPACT:

Attachment A summarizes proposed adjustments in revenue estimates and appropriations (expenditures) to the City adopted operating and capital improvement budget for FY 2022/2023.

RECOMMENDED ACTION:

ATTACHMENT A
FY 2022/2023
Year-End Budget Amendments

12.a
Packet Pg. 109 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget Amendment)

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
100.406.210.130 Revenue SB509/Public Safety General Fund $ 175,000 $ 25,000 $ 200,000 Estimated FY 23 Revenues per Year-End Analysis
100.410.230.142 Revenue Trans Occupancy Penalty/Interest General Fund $ 10,000 $ 8,500 $ 18,500 Estimated FY 23 Revenues per Year-End Analysis
100.411.220.133 Revenue Franchise-SW Gas & PG&E General Fund $ 65,000 $ 16,000 $ 81,000 Estimated FY 23 Revenues per Year-End Analysis
100.411.220.134 Revenue Franchise-So Cal Edison General Fund $ 250,000 $ 115,000 $ 365,000 Estimated FY 23 Revenues per Year-End Analysis
100.411.220.135 Revenue Franchise-CAL NEV Pipeline (Kinder) General Fund $ 1,000 $ 8,000 $ 9,000 Estimated FY 23 Revenues per Year-End Analysis
100.411.220.137 Revenue Franchise-Water Reclamation General Fund $ 68,000 $ (68,000) $ - Estimated FY 23 Revenues per Year-End Analysis
100.412.250.177 Revenue Technology Fee General Fund $ 21,000 $ (13,000) $ 8,000 Estimated FY 23 Revenues per Year-End Analysis
100.413.240.160 Revenue Property Transfer Tax General Fund $ 100,000 $ (15,000) $ 85,000 Estimated FY 23 Revenues per Year-End Analysis
100.431.111.114 Revenue Supplement Tax-Current General Fund $ 20,000 $ 20,000 $ 40,000 Estimated FY 23 Revenues per Year-End Analysis
100.503.318.237 Revenue Inspection Outside Business Hours Comm Dev $ 4,000 $ 19,500 $ 23,500 Estimated FY 23 Revenues per Year-End Analysis
100.504.321.240 Revenue Street/Curb Permit Comm Dev $ 40,000 $ 30,000 $ 70,000 Estimated FY 23 Revenues per Year-End Analysis
100.508.324.297 Revenue Banner Permits Comm Dev $ 500 $ (400) $ 100 Estimated FY 23 Revenues per Year-End Analysis
100.509.325.298 Revenue Rental Inspection Services Comm Dev $ 25,000 $ 22,000 $ 47,000 Estimated FY 23 Revenues per Year-End Analysis
100.510.410.310 Revenue County-Superior Court Fines General Fund $ 10,000 $ 10,000 $ 20,000 Estimated FY 23 Revenues per Year-End Analysis
100.510.410.311 Revenue PD Phoenix Citations General Fund $ 4,000 $ (3,500) $ 500 Estimated FY 23 Revenues per Year-End Analysis
100.510.410.312 Revenue PD Fines Collection General Fund $ 15,000 $ (13,000) $ 2,000 Estimated FY 23 Revenues per Year-End Analysis
100.510.410.313 Revenue State Citation Collection Rev General Fund $ 10,000 $ 10,000 $ 20,000 Estimated FY 23 Revenues per Year-End Analysis
100.510.410.314 Revenue County-CVC Fines Post General Fund $ 22,000 $ 10,000 $ 32,000 Estimated FY 23 Revenues per Year-End Analysis
100.511.420.340 Revenue Excessive Alarm Fines General Fund $ 12,000 $ 1,500 $ 13,500 Estimated FY 23 Revenues per Year-End Analysis
100.515.514.430 Revenue Rent-Amerigas General Fund $ 6,000 $ (3,000) $ 3,000 Estimated FY 23 Revenues per Year-End Analysis
100.515.514.432 Revenue Community Center Rent Parks & Rec $ 12,000 $ 5,500 $ 17,500 Estimated FY 23 Revenues per Year-End Analysis
100.515.514.433 Revenue Dana Park Building Rent Parks & Rec $ 2,000 $ (1,200) $ 800 Estimated FY 23 Revenues per Year-End Analysis
100.515.514.438 Revenue SP-Batting Cage/Equip Rental Parks & Rec $ 1,500 $ (1,000) $ 500 Estimated FY 23 Revenues per Year-End Analysis
100.515.514.440 Revenue Sportspark Facility Rental Parks & Rec $ 15,000 $ (7,000) $ 8,000 Estimated FY 23 Revenues per Year-End Analysis
100.515.514.445 Revenue Harvey House Leases Parks & Rec $ 80,000 $ 11,000 $ 91,000 Estimated FY 23 Revenues per Year-End Analysis
100.515.514.449 Revenue Sportspark Facility/Light Rental - Soccer Parks & Rec $ 7,000 $ 8,400 $ 15,400 Estimated FY 23 Revenues per Year-End Analysis
100.515.514.451 Revenue Sportspark Facility/Light Rental - Travel Soccer
Parks & Rec $ - $ 2,765 $ 2,765 Estimated FY 23 Revenues per Year-End Analysis
100.519.610.520 Revenue Motor Vehicle in Lieu General Fund $ - $ 26,172 $ 26,172 Estimated FY 23 Revenues per Year-End Analysis
GENERAL FUND - 100 (REVENUES)

12.a
Packet Pg. 110 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS 100.630.631.100 Revenue Day/Pass Fees Parks & Rec $ 18,000 $ 2,000 $ 20,000 Estimated FY 23 Revenues per Year-End Analysis
100.630.631.105 Revenue Snack Bar-Harvey House Parks & Rec $ 2,000 $ (1,715) $ 285 Estimated FY 23 Revenues per Year-End Analysis
100.630.631.106 Revenue Snack Bar/Vending Parks & Rec $ 20,000 $ (8,000) $ 12,000 Estimated FY 23 Revenues per Year-End Analysis
100.630.631.211 Revenue Elementary Basketball Parks & Rec $ 13,800 $ (2,730) $ 11,070 Estimated FY 23 Revenues per Year-End Analysis
100.630.631.212 Revenue Registration-Peewee Parks & Rec $ 1,500 $ (195) $ 1,305 Estimated FY 23 Revenues per Year-End Analysis
100.630.631.213 Revenue Cheerleading Parks & Rec $ 8,000 $ 2,000 $ 10,000 Estimated FY 23 Revenues per Year-End Analysis
100.630.631.222 Revenue Wrestling Parks & Rec $ - $ 1,125 $ 1,125 Estimated FY 23 Revenues per Year-End Analysis
100.630.631.229 Revenue Womens Self Defense Course Parks & Rec $ 1,100 $ (1,100) $ - Estimated FY 23 Revenues per Year-End Analysis
100.630.631.231 Revenue Tennis Parks & Rec $ 150 $ 125 $ 275 Estimated FY 23 Revenues per Year-End Analysis
100.630.631.232 Revenue Track & Field Parks & Rec $ 340 $ 260 $ 600 Estimated FY 23 Revenues per Year-End Analysis
100.630.636.100 Revenue Open Swim Parks & Rec $ 18,000 $ (6,000) $ 12,000 Estimated FY 23 Revenues per Year-End Analysis
100.630.636.107 Revenue Life Guard Course Parks & Rec $ - $ 480 $ 480 Estimated FY 23 Revenues per Year-End Analysis
100.640.200.201 Revenue Softball Mens Team Registration Parks & Rec $ 1,500 $ (1,500) $ - Estimated FY 23 Revenues per Year-End Analysis
100.640.200.202 Revenue Softball Coed Team Registration Parks & Rec $ 1,500 $ (1,500) $ - Estimated FY 23 Revenues per Year-End Analysis
100.640.200.204 Revenue T-Ball Registration Parks & Rec $ 1,000 $ 235 $ 1,235 Estimated FY 23 Revenues per Year-End Analysis
100.640.600.601 Revenue Sportspark Concessions Parks & Rec $ 20,000 $ 9,500 $ 29,500 Estimated FY 23 Revenues per Year-End Analysis
100.701.705.609 Revenue Lot Line Adjustment Comm Dev $ - $ 531 $ 531 Estimated FY 23 Revenues per Year-End Analysis
100.701.705.610 Revenue Variance Comm Dev $ - $ 791 $ 791 Estimated FY 23 Revenues per Year-End Analysis
100.701.710.612 Revenue Conditional Use Permit Comm Dev $ 5,000 $ 545 $ 5,545 Estimated FY 23 Revenues per Year-End Analysis
100.701.710.615 Revenue Home Occupation Permit Comm Dev $ 700 $ 100 $ 800 Estimated FY 23 Revenues per Year-End Analysis
100.701.710.616 Revenue Misc Fees & Permits Comm Dev $ 100 $ 104 $ 204 Estimated FY 23 Revenues per Year-End Analysis
100.701.712.616 Revenue Temporary Use Permit (TUP) Comm Dev $ 1,000 $ 484 $ 1,484 Estimated FY 23 Revenues per Year-End Analysis
100.704.715.611 Revenue Tentative Parcel Map Comm Dev $ 1,000 $ 2,700 $ 3,700 Estimated FY 23 Revenues per Year-End Analysis
100.704.715.613 Revenue Plan Check Fee Comm Dev $ 100,000 $ (30,000) $ 70,000 Estimated FY 23 Revenues per Year-End Analysis
100.704.715.614 Revenue Tentative Tract Map Comm Dev $ 1,000 $ (1,000) $ - Estimated FY 23 Revenues per Year-End Analysis
100.704.715.615 Revenue Street Improvement Plan Check Comm Dev $ 500 $ (500) $ - Estimated FY 23 Revenues per Year-End Analysis
100.704.715.618 Revenue General Plan Amendments Comm Dev $ - $ 1,193 $ 1,193 Estimated FY 23 Revenues per Year-End Analysis
100.780.720.603 Revenue Cannabis Fees-Annual Renewal Comm Dev $ - $ 28,215 $ 28,215 Estimated FY 23 Revenues per Year-End Analysis
100.708.720.604 Revenue Cannabis Fees-Quarterly Inspections Comm Dev $ 2,500 $ 1,900 $ 4,400 Estimated FY 23 Revenues per Year-End Analysis
GENERAL FUND - 100 (REVENUES) (Continued)

12.a
Packet Pg. 111 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS 100.780.720.605 Revenue Cannabis Fees-Dispensary/Delivery Fee 3% Comm Dev $ 32,500 $ 43,000 $ 75,500 Estimated FY 23 Revenuesper Year-End Analysis 100.780.720.607 Revenue Cannabis Fees-Community Benefit Program
Comm Dev $ 450,000 $ (374,000) $ 76,000 Estimated FY 23 Revenues per Year-End Analysis
100.780.720.608 Revenue Cannabis Fees-Public Safety 50% Allocation Comm Dev $ 32,500 $ 43,000 $ 75,500 Estimated FY 23 Revenuesper Year-End Analysis 100.804.790.925 Revenue Charges for Services-Fleet Fleet $ 75,000 $ (10,000) $ 65,000 Estimated FY 23 Revenues per Year-End Analysis
100.804.790.926 Revenue Fleet-Overhead Charges Fleet $ 6,000 $ 500 $ 6,500 Estimated FY 23 Revenues per Year-End Analysis
100.804.790.928 Revenue General Liab/Property Claim Reimb General Fund $ 10,000 $ (4,200) $ 5,800 Estimated FY 23 Revenues per Year-End Analysis
100.819.752.600 Revenue Police Resource Officer/BUSD Police Dept $ 125,000 $ 40,000 $ 165,000 Estimated FY 23 Revenues per Year-End Analysis
100.819.752.604 Revenue Police Service Revenue Police Dept $ 10,000 $ 3,000 $ 13,000 Estimated FY 23 Revenues per Year-End Analysis
100.819.755.631 Revenue Copy/Video/CD's/Maps Revenue General Fund $ 3,500 $ 1,700 $ 5,200 Estimated FY 23 Revenues per Year-End Analysis
100.819.782.645 Revenue Passport Processing Fee General Fund $ 5,000 $ (1,000) $ 4,000 Estimated FY 23 Revenues per Year-End Analysis
100.819.783.634 Revenue Park-Miscellaneous Income Parks & Rec $ 10,000 $ 10,100 $ 20,100 Estimated FY 23 Revenues per Year-End Analysis
100.819.784.909 Revenue Sale of Property General Fund $ - $ 5,000 $ 5,000 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.920 Revenue Miscellaneous Income General Fund $ 150,000 $ 29,500 $ 179,500 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.921 Revenue PERMA/ERMA Reimbursement General Fund $ 5,000 $ 31,237 $ 36,237 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.924 Revenue Credit Card Convenience Fees General Fund $ 2,500 $ 370 $ 2,870 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.927 Revenue IGSA-Animal Control General Fund $ 9,200 $ 115 $ 9,315 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.928 Revenue Harvey House Misc Income General Fund $ 4,000 $ (1,400) $ 2,600 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.929 Revenue Reimbursements General Fund $ 19,500 $ 47,000 $ 66,500 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.931 Revenue IGSA-Solid Waste General Fund $ 66,000 $ (11,000) $ 55,000 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.932 Revenue IGSA-Mail Services General Fund $ 8,500 $ (1,200) $ 7,300 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.933 Revenue IGSA-Fort Irwin Base Operations General Fund $ 616,000 $ (119,000) $ 497,000 Estimated FY 23 Revenues per Year-End Analysis
100.819.788.934 Revenue National Opioids Settlement General Fund $ 16,733 $ 11,018 $ 27,751 Estimated FY 23 Revenues per Year-End Analysis
100.819.790.924 Revenue Police Confiscated Funds Police Dept $ 5,000 $ 474 $ 5,474 Estimated FY 23 Revenues per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$ (33,501) $0.00
GENERAL FUND - 100 (REVENUES) (Continued)
GENERAL FUND - 100 TOTAL REVENUES Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($33,501.00)

12.a
Packet Pg. 112 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS 100.110.115.02.210 Expenditure Benefits - Workers Comp Claims Transfers & Others $ 390,000 $ 125,000 $ 515,000 Estimated FY 23 Expendituresper Year-End Analysis 100.110.115.02.216 Expenditure Vacation/Annual Lv Pay Out Transfers & Others $ 25,253 $ 75,000 $ 100,253 To Cover Anticipated Pay Outs Through FYE 23 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $200,000.00
100.110.125.06.625 Expenditure Legal Fees - Retainer City Attorney $ 120,000 $ 25,000 $ 145,000 Estimated FY 23 Expenditures per Year-End Analysis
100.110.125.06.626 Expenditure Pro Serv. Legal City Attorney $ 230,000 $ 50,000 $ 280,000 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $75,000.00
100.110.165.06.630 Expenditure Fees/Services Human Resources $ 88,894.00 $ 30,000 $ 118,894 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $30,000.00
100.110.175.07.705 Expenditure Insurance Claims Insurance/ Risk Mgmt. $ 185,000.00 $ 125,000 $ 310,000 Estimated FY 23 Expendituresper Year-End Analysis Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $125,000.00
100.120.213.06.630 Expenditure Fees/Services Central Services $ 24,500.00 $ 20,000 $ 44,500 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $20,000.00
100.130.321.01.103 Expenditure Overtime Police - Uniform $ 483,108.00 $ 66,892 $ 550,000 Estimated FY 23 Expenditures per Year-End Analysis
100.130.321.02.220 Expenditure Retiree Health - PEMCHA Police - Uniform $ 56,300.00 $ 5,100 $ 61,400 Estimated FY 23 Expenditures per Year-End Analysis
100.130.321.02.222 Expenditure Retiree Health Compensation Police - Uniform $ 99,500.00 $ 10,000 $ 109,500 Estimated FY 23 Expenditures per Year-End Analysis
100.130.321.02.216 Expenditure Vacation/Annual Lv Pay Out Police-Uniform $ 98,443.00 $ 26,557 $ 125,000 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $108,549.00
100.130.322.01.103 Expenditure Overtime Police - SRO $ 12,500 $ 4,500 $ 17,000 Estimated FY 23 Expenditures per Year-End Analysis
100.130.322.01.104 Expenditure Overtime, SRO Police - SRO $ 30,500 $ 4,500 $ 35,000 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $9,000.00
GENERAL FUND - 100 (EXPENDITURES)
$75,000.00
Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $30,000.00
GENERAL FUND - Insurance/Risk Management Net Budget Change Increase/(Decrease)
GENERAL FUND - Police - SRO Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS:

TOTAL REQUESTED BUDGET ADJUSTMENTS: $125,000.00
GENERAL FUND - Central Services Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $20,000.00
TOTAL REQUESTED BUDGET ADJUSTMENTS: $9,000.00
GENERAL FUND - Police - Uniform Net Budget Change
Increase/(Decrease)
GENERAL FUND - Transfers & Others
$108,549.00
Net Budget Change
Increase/(Decrease)
GENERAL FUND - Human Resources
TOTAL REQUESTED BUDGET ADJUSTMENTS: $200,000.00
GENERAL FUND - City Attorney Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS:

12.a
Packet Pg. 113 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS 100.140.423.14.420 Expenditure Electricity - Street Lights Traffic Signals & Street Lights $ 165,000 $ 28,000 $ 193,000 Estimated FY 23 Expendituresper Year-End Analysis Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $28,000.00
100.150.543.04.401 Expenditure Communications Harvey House $ 5,500 $ 3,000 $ 8,500 Estimated FY 23 Expenditures per Year-End Analysis
100.150.543.14.430 Expenditure Electricity/Inside Harvey House $ 22,000 $ 5,000 $ 27,000 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $8,000.00
100.160.630.24.441 Expenditure Natural Gas - Dana Park Parks & Rec $ 3,000 $ 2,500 $ 5,500 Estimated FY 23 Expenditures per Year-End Analysis
100.160.630.24.442 Expenditure Natural Gas - 841 Barstow Rd. Parks & Rec $ 2,500 $ 2,000 $ 4,500 Estimated FY 23 Expenditures per Year-End Analysis
100.160.630.34.474 Expenditure Water - Stringham Park Parks & Rec $ 50,000 $ 20,000 $ 70,000 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $24,500.00
100.160.640.14.401 Expenditure Electricity-Mayor Katy Pkwy Sportspark $ 18,000 $ 10,000 $ 28,000 Estimated FY 23 Expenditures per Year-End Analysis
100.160.640.34.405 Expenditure Water-2800 Guadalupe-D Sportspark $ 7,000 $ 20,000 $ 27,000 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $30,000.00
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
($33,501.00) $658,049.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
102.130.321.01.101 Expenditure Salaries, Regular PD - Uniform $ 645,478 $ 75,000 $ 720,478 Estimated FY 23 Expenditures per Year-End Analysis
102.130.321.01.103 Expenditure Overtime PD - Uniform $ 516,700 $ 150,000 $ 666,700 Estimated FY 23 Expenditures per Year-End Analysis
102.130.321.01.109 Expenditure Insurance Offset PD - Uniform $ 81,000 $ 10,000 $ 91,000 Estimated FY 23 Expenditures per Year-End Analysis
102.130.321.02.210 Expenditure Benefits - Workers Comp Claims PD - Uniform $ 25,000 $ 150,000 $ 175,000 Estimated FY 23 Expenditures per Year-End Analysis
102.130.321.06.608 Expenditure Vehicle Maintenance Cost PD - Uniform $ 52,500 $ 50,000 $ 102,500 Estimated FY 23 Expenditures per Year-End Analysis
102.130.321.09.302 Expenditure Transfers to Debt Service PD - Uniform $ 6,681 $ 65 $ 6,746 Amend Budget per Review of Transfer Accts 102.130.323.01.103 Expenditure Overtime PD - Dispatch $ 110,000 $ 25,000 $ 135,000 Estimated FY 23 Expenditures per Year-End Analysis
GENERAL FUND - 100 (EXPENDITURES) (Continued)
Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS:

GENERAL FUND - Harvey House
GENERAL FUND - 100 TOTAL Revenues & Expenditures Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS:
$8,000.00
GENERAL FUND / MEASURE Q - 102
Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $24,500.00
GENERAL FUND - Sportspark Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $30,000.00
GENERAL FUND - Parks & Recreation
$624,548.00
GENERAL FUND - Traffic Signals & Street Lights Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $28,000.00

12.a
Packet Pg. 114 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS 102.225.225.09.103 Expenditure Transfer to Measure Q 103 Fire $ 4,559,193 $ 189,082 $ 4,748,275 Transfer Out to Measure Q 103 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $649,147.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
103.900.820.102 Revenue Transfer from Meas Q 102 Fire $ 4,665,079 $ 189,082 $ 4,854,161 Transfer In from Measure Q 102 to Cover Add'l Appropriation for Fire-Measure Q 103
103.225.225.02.215 Expenditure Sick Leave Pay Out Fire $ - $ 30,000 $ 30,000 Estimated FY 23 Expenditures per Year-End Analysis
103.225.225.02.216 Expenditure Vacation / Annual Lv Pay Out Fire $ - $ 45,000 $ 45,000 Estimated FY 23 Expenditures per Year-End Analysis
103.225.225.09.302 Expenditure Transfer-Debt Services Fire $ 738,188 $ 114,082 $ 852,270 To Account for Interest Payment for Lease Revenue Bonds in FY 23.

Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$189,082.00 $189,082.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
202.615.116.720 Revenue American Rescue Plan Act (ARPA) COVID-19 $ 2,860,488 $ 2,294,452 $ 5,154,940 Estimated FY 23 Revenues per Year-End Analysis
202.202.202.08.811 Expenditure ARPA-John Deere Backhoe COVID-19 $ 116,671 $ (116,671) $ - Backhoe Received in FY 22 202.202.202.08.813 Expenditure ARPA-Generator at Fire Station COVID-19 $ 69,640 $ (35,000) $ 34,640 Adjust Expenditure Budget per FY 23 Year-End Analysis
202.202.202.08.814 Expenditure ARPA-Fire Dept Station Alerting COVID-19 $ 551,057 $ (259,755) $ 291,302 Adjust Expenditure Budget per FY 23 Year-End Analysis
202.202.202.08.815 Expenditure ARPA - Demolition/Remediation/Rehab COVID-19 $ 250,000 $ (250,000) $ - Adjust Expenditure Budget per FY 23 Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$2,294,452.00 $ (661,426)
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
209.500.000.001 Revenue N. 1st Ave Bridge-Mojave River-SANBAG Agree
Measure I $ - $ 313 $ 313 Estimated FY 23 Revenues
per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$313.00 $0.00

SPECIAL REVENUE FUNDS
($2,955,878.00)

SPECIAL REVENUE FUNDS
MEASURE I (2010-2040) - 209
TOTAL REQUESTED BUDGET ADJUSTMENTS:

GENERAL FUND - MEASURE Q (Police - All Divisions) Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $649,147.00
GENERAL FUND / MEASURE Q (FIRE) - 103
GENERAL FUND - MEASURE Q - 103 (FIRE) Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $0.00
GENERAL FUND / MEASURE Q - 102 (Continued)
MEASURE I (2010-2040) - 209 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($313.00)
COVID-19 - 202
COVID-19 - 202 Net Budget Change
Increase/(Decrease)

12.a
Packet Pg. 115 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

SPECIAL REVENUE FUNDS

SPECIAL REVENUE FUNDS
GAS TAX - 210
GAS TAX - 210 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $115,000.00
COMM DEV BLOCK GRANT (CDBG) - 215
SB1-RMRA - 211 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $20,000.00
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) - 215
$283,339.00
Net Budget Change
Increase/(Decrease)
GRANTS - REIMBURSABLE - 217
SB1-RMRA - 211
TOTAL REQUESTED BUDGET ADJUSTMENTS:

12.a
Packet Pg. 116 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS 217.615.116.676 Revenue HSIP Grant
Grants -
Reimbursable $ - $ 1,906 $ 1,906 Estimated FY 23 Revenuesper Year-End Analysis 217.615.166.620 Revenue CAL OES (9-1-1) Grants -
Reimbursable $ - $ 38,115 $ 38,115 Estimated FY 23 Revenuesper Year-End Analysis 217.217.217.07.715 Expenditure DOJ-Bullet Proof Vest Program Grants - Reimbursable $ - $ 3,443 $ 3,443 Estimated FY 23 Expendituresper Year-End Analysis 217.217.217.07.729 Expenditure 2020 PD Homeland Security Grant Grants - Reimbursable $ 24,452 $ (8,477) $ 15,975 Estimated FY 23 Expendituresper Year-End Analysis 217.217.217.09.400 Expenditure Transfer to CIP Fund Grants - Reimbursable $ 15,390,419 $ 2,105,999 $ 17,496,418 Adjust Transfer Out to CIP Fund for Addition of N First Ave Bridge BNSF CPUC Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$125,059.00 $2,100,965.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
218.615.116.628 Revenue St Dept of Cons-Beverage Grant Grants - Prefunded $ - $ 6,623 $ 6,623 Estimated FY 23 Revenuesper Year-End Analysis 218.218.218.07.711 Expenditure State Beverage / Litter Grant Grants - Prefunded $ 6,345 $ 7,902 $ 14,247 Estimated FY 23 Expendituresper Year-End Analysis Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$6,623.00 $7,902.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
232.232.232.06.630 Expenditure Fees/Services Barstow HH Foundation
$ 325 $ 100 $ 425 Estimated FY 23 Expenditures
per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $100.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
233.233.233.06.630 Expenditure Fees/Services Barstow Comm Svcs Foundation
$ 335 $ 100 $ 435 Estimated FY 23 Expenditures
per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $100.00

SPECIAL REVENUE FUNDS
$1,279.00
BARSTOW HARVEY HOUSE FOUNDATION - 232
BARSTOW HARVEY HOUSE FOUNDATION - 232
TOTAL REQUESTED BUDGET ADJUSTMENTS:

Net Budget Change
Increase/(Decrease)
GRANTS - REIMBURSABLE - 217 (Continued)

SPECIAL REVENUE FUNDS

SPECIAL REVENUE FUNDS
TOTAL REQUESTED BUDGET ADJUSTMENTS:

Net Budget Change
Increase/(Decrease)
GRANTS - REIMBURSABLE - 217
$100.00
Net Budget Change
Increase/(Decrease)
GRANTS - PREFUNDED - 218
GRANTS - PREFUNDED - 218
TOTAL REQUESTED BUDGET ADJUSTMENTS: $1,975,906.00

SPECIAL REVENUE FUNDS
BARSTOW COMMUNITY SERVICES FOUNDATION - 233
BARSTOW COMM SERVICES FOUNDATION - 233 Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $100.00

12.a
Packet Pg. 117 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

DEBT SERVICE
DEBT SERVICE - 302
DEBT SERVICE - 302 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($109,459.00)
TOTAL REQUESTED BUDGET ADJUSTMENTS:

Net Budget Change
Increase/(Decrease)

BARSTOW FIRE PROTECTION DISTRICT
BARSTOW FIRE PROTECTION DISTRICT - 225
$340,922.00

12.a
Packet Pg. 118 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
400.900.820.217 Revenue Transfers Capital Projects $ 15,390,419 $ 2,105,999 $ 17,496,418 Adjust Transfers In from Grants-Reimbursable per Addition of N First Ave Bridge BNSF ROW CPUC
400.801.129.23.217 Expenditure N First Ave Bridge BNSF ROW CPUC Capital Projects $ - $ 2,106,000 $ 2,106,000 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$2,105,999.00 $2,106,000.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
425.415.115.600 Revenue Lenwood-Flood Control Dev Fee Dev Fund $ 4,574 $ 3,563 $ 8,137 Estimated FY 23 Revenues per Year-End Analysis
425.415.115.601 Revenue Lenwood-Traffic Signal Dev Fee Dev Fund $ 1,320 $ 1,027 $ 2,347 Estimated FY 23 Revenues per Year-End Analysis
425.415.115.602 Revenue Lenwood-Median Development Fee Dev Fund $ 733 $ 571 $ 1,304 Estimated FY 23 Revenues per Year-End Analysis
425.415.115.603 Revenue Lenwood-Water Dev Fees Dev Fund $ 7,777 $ 6,060 $ 13,837 Estimated FY 23 Revenues per Year-End Analysis
425.515.115.600 Revenue Law Enforcement Impact Dev Fee Dev Fund $ - $ 226 $ 226 Estimated FY 23 Revenues per Year-End Analysis
425.515.115.601 Revenue Street Signal Bridges Dev Impact Fee Dev Fund $ - $ 2,716 $ 2,716 Estimated FY 23 Revenues per Year-End Analysis
425.515.115.602 Revenue Storm Drain Dev Impact Fees Dev Fund $ - $ 1,018 $ 1,018 Estimated FY 23 Revenues per Year-End Analysis
425.515.115.603 Revenue General Facilities Dev Impact Fee Dev Fund $ - $ 339 $ 339 Estimated FY 23 Revenues per Year-End Analysis
425.515.115.604 Revenue Public Meeting Dev Impact Fee Dev Fund $ - $ 1,131 $ 1,131 Estimated FY 23 Revenues per Year-End Analysis
425.515.115.605 Revenue Parks/Open Spaces Dev Impact Fee Dev Fund $ - $ 5,092 $ 5,092 Estimated FY 23 Revenues per Year-End Analysis
425.515.115.606 Revenue Aquatic Facilities Dev Impact Fee Dev Fund $ - $ 792 $ 792 Estimated FY 23 Revenues per Year-End Analysis
425.515.115.607 Revenue Development Fee - Fire Dept Dev Fund $ 200 $ 200 $ 400 Estimated FY 23 Revenues per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$22,735.00 $0.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
530.915.115.935 Revenue Landscape Assessment Income LD&LMD $ 15,000 $ 5,000 $ 20,000 Estimated FY 23 Revenues per Year-End Analysis
530.915.115.940 Revenue Lighting Assessment Income LD&LMD $ 2,000 $ 1,000 $ 3,000 Estimated FY 23 Revenues per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$6,000.00 $0.00
LANDSCAPE DIST & LIGHT MAINT DIST - 530 Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $1.00
DEVELOPMENT FUND - 425
DEVELOPMENT FUND - 425 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($22,735.00)
CAPITAL PROJECTS - 400 Net Budget Change
Increase/(Decrease)
CAPITAL PROJECTS - 400
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($6,000.00)
LANDSCAPE DIST & LIGHT MAINT DIST - 530

12.a
Packet Pg. 119 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
605.709.135.801 Revenue Sewer Service Fee Wastewater $ 100,000 $ 50,000 $ 150,000 Estimated FY 23 Revenues per Year-End Analysis
605.709.140.803 Revenue MUNIS-Sewer Penalty & Interest Wastewater $ 100,000 $ 15,000 $ 115,000 Estimated FY 23 Revenues per Year-End Analysis
605.709.140.804 Revenue MUNIS-Return Check Service Charge Wastewater $ 100 $ 300 $ 400 Estimated FY 23 Revenues per Year-End Analysis
605.819.788.920 Revenue Miscellaneous Income Wastewater $ 2,000 $ 22,083 $ 24,083 Estimated FY 23 Revenues per Year-End Analysis
605.819.788.923 Revenue Credit Card Convenience Fees Wastewater $ 200 $ 53 $ 253 Estimated FY 23 Revenues per Year-End Analysis
605.819.788.927 Revenue Annual Discharge Permits Wastewater $ 100 $ 100 $ 200 Estimated FY 23 Revenues per Year-End Analysis
605.819.788.928 Revenue Discharge Permit Fines Wastewater $ 7,500 $ 100 $ 7,600 Estimated FY 23 Revenues per Year-End Analysis
605.819.788.930 Revenue IGSA-Environmental Sampling Wastewater $ 5,000 $ (1,500) $ 3,500 Estimated FY 23 Revenues per Year-End Analysis
605.819.788.931 Revenue IGSA-Propane Wastewater $ 9,000 $ 3,000 $ 12,000 Estimated FY 23 Revenues per Year-End Analysis
605.605.601.09.302 Expenditure Transfers to Debt Service Wastewater $ 92,862 $ 185 $ 93,047 Adjust Transfer Accounts Per FY 23 Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$89,136.00 $185.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
650.708.150.804 Revenue Landfill Fees Solid Waste $ 260,400 $ 49,600 $ 310,000 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.805 Revenue AB939 Revenue Solid Waste $ 57,880 $ 3,620 $ 61,500 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.805 Revenue Administration Fee Revenue Solid Waste $ 22,300 $ 3,000 $ 25,300 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.809 Revenue Trash Penalty & Interest Solid Waste $ 1,000 $ 150 $ 1,150 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.810 Revenue MUNIS - Hauler Fee Solid Waste $ 2,536,920 $ 785,000 $ 3,321,920 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.811 Revenue MUNIS - Landfill Fees Solid Waste $ 945,000 $ 29,000 $ 974,000 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.812 Revenue MUNIS - AB939 Revenue Solid Waste $ 285,000 $ 92,000 $ 377,000 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.815 Revenue MUNIS - Trash Penalty & Interest Solid Waste $ 100,000 $ 15,000 $ 115,000 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.816 Revenue MUNIS - Return Check Service Charge Solid Waste $ 100 $ 300 $ 400 Estimated FY 23 Revenues per Year-End Analysis
650.708.150.817 Revenue MUNIS - Hauler Fee/Organics
Processing Solid Waste $ 200,000 $ 20,000 $ 220,000 Estimated FY 23 Revenuesper Year-End Analysis 650.708.150.819 Revenue MUNIS - Commercial Franchise & Admin Fee
Solid Waste $ 350,000 $ 155,000 $ 505,000 Estimated FY 23 Revenues per Year-End Analysis

ENTERPRISE FUNDS
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($88,951.00)
WASTEWATER RECLAMATION - 605
WASTEWATER RECLAMATION - 605 Net Budget Change
Increase/(Decrease)

ENTERPRISE FUNDS
SOLID WASTE DISPOSAL - 650

12.a
Packet Pg. 120 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget

CITY OF BARSTOW
FY 2023 YEAR-END BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS 650.805.785.910 Revenue Lien/Release/CO/Prop Change Fees Solid Waste $ 1,000 $ 100 $ 1,100 Estimated FY 23 Revenues per Year-End Analysis
650.810.795.945 Revenue Environmental Mitigation Funds Solid Waste $ 45,000 $ 4,000 $ 49,000 Estimated FY 23 Revenues per Year-End Analysis
650.819.778.638 Revenue WDA Amend San Bernardino Solid Waste $ 25,000 $ 14,000 $ 39,000 Estimated FY 23 Revenues per Year-End Analysis
650.819.778.639 Revenue CWMP Bond Revenue Solid Waste $ 20,000 $ (10,000) $ 10,000 Estimated FY 23 Revenues per Year-End Analysis
650.819.788.920 Revenue Miscellaneous Income Solid Waste $ 5,000 $ (4,880) $ 120 Estimated FY 23 Revenues per Year-End Analysis
650.819.788.923 Revenue Credit Card Convenience Fees Solid Waste $ 200 $ 50 $ 250 Estimated FY 23 Revenues per Year-End Analysis
650.650.650.02.216 Expenditure Leave Payouts Solid Waste $ - $ 5,000 $ 5,000 Estimated FY 23 Expenditures per Year-End Analysis
650.650.650.06.631 Expenditure Merchant Fees Solid Waste $ 31,800 $ 25,000 $ 56,800 Estimated FY 23 Expenditures per Year-End Analysis
650.650.650.07.737 Expenditure Franchise City of Barstow Solid Waste $ 42,500 $ 15,000 $ 57,500 Estimated FY 23 Expenditures per Year-End Analysis
650.650.650.09.302 Expenditure Transfers to Debt Service Solid Waste $ 21,797 $ 27 $ 21,824 Estimated FY 23 Expenditures per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$1,155,940.00 $45,027.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
801.819.788.921 Revenue ROPS Payments
RDA Dissolution
Trust
$ 882,263 $ (864,008) $ 18,255 Final ROPS Received and Recorded in FY 22 801.819.788.931 Revenue Golden State Water Revenue RDA Dissolution Trust
$ - $ 3,058 $ 3,058 Estimated FY 23 Revenues
per Year-End Analysis
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$ (860,950) $0.00
Account Number Account Type Account Description Division / Fund 2022/2023 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2022/2023 Budget Justification
901.900.900.07.751 Expenditure Housing Revolving Loan RDA SA Housing Fund $ - $ 69 $ 69 Estimated FY 23 Expendituresper Year-End Analysis Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $69.00
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($860,950.00)
SOLID WASTE DISPOSAL - 650 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($1,110,913.00)

RDA DISSOLUTION TRUST
RDA DISSOLUTION TRUST - 801
RDA SUCCESSOR AGENCY HOUSING FUND - 901 Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $69.00

RDA SUCCESSOR AGENCY HOUSING FUND
RDA SUCCESSOR AGENCY HOUSING FUND - 901
RDA DISSOLUTION TRUST - 801 Net Budget Change
Increase/(Decrease)
SOLID WASTE DISPOSAL - 650 (Continued)

ENTERPRISE FUNDS

12.a
Packet Pg. 121 Attachment: Attachment A - Budget Amendments For CC 6-20-23 (5383 : FY2023/2024 Proposed Budget Joint Special Council/BFPD
06/20/23 05:30 PM
City Manager Department
Willie A Hopkins
Personnel
Doc ID: 5398

AGENDA ITEM
AGENDA MATTER:

ADOPTION OF A RESOLUTION APPROVING THE REORGANIZATION AND ELIMINATION OF THE

PARKS AND RECREATION DEPARTMENT SUPERINTENDENT POSITION EXECUTIVE SUMMARY:

Staff recommends the City Council reorganize and eliminate the Parks and Recreation Department Superintendent position.

DISCUSSION:

Prior to January 2020, the Parks and Recreation Department Superintendent position oversaw two separate divisions - Park Maintenance and Park Programs. An operational review was conducted after the retirement of the Park Maintenance Supervisor in October 2018, and the Parks and Recreation Department Superintendent in October 2019. In January 2020, the City consolidated the responsibility for park maintenance together with the City’s other facility maintenance teams under the Facility Maintenance Department, and thereby all employees in the Park Maintenance division were moved to the Facility Maintenance Department under Public Works. The Facility Maintenance Department thereafter oversaw all park maintenance, from January 2020 on. After this staffing move, the City no longer expected, budgeted, or staffed the Park Programs division to continue to oversee park maintenance, but the City failed at that time to update job descriptions to reflect this.

Because Local Youth Sports groups provide services most Parks and Recreation Departments normally provide, program coordination and expansion is our primary focus for the next many years.

City management evaluated the best management structure for the Parks and Recreation Department and revised job descriptions for the Park Maintenance and Park Programs divisions, it has found that the position of Parks and Recreation Department Superintendent is unnecessary. All maintenance oversight duties that previously fell on the Parks and Recreation Department Superintendent position are currently performed by the Parks and Open Space Maintenance Supervisor classification. At present, the Park Programs division only runs recreation and park programming and does not have the staff, budget, or duties to also contribute to park maintenance. Therefore, City management has determined that the Parks and Recreation Department Superintendent position should be eliminated, and the existing position of Recreation Activities Coordinator shall be maintained as the position overseeing the Parks and Recreation Department’s programs.

FISCAL IMPACT:

The necessary adjustments to the budget reflecting this change, with a net effect of some salary savings intended to be routed back into parks programming, are contained in the proposed Fiscal Year 2023/2024 budget, on the Council’s agenda for consideration at this same June 20, 2023 meeting.

RECOMMENDED ACTION:
13 Packet Pg. 122
Joint Special Council/BFPD
06/20/23 05:30 PM
City Manager Department
Willie A Hopkins
Personnel
Doc ID: 5398

AGENDA ITEM
Adopt a proposed resolution approving the reorganization and elimination of the Parks and Recreation Department Superintendent Position.
13 Packet Pg. 123
255884.1
RESOLUTION NO. ____-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BARSTOW, CALIFORNIA APPROVING THE REORGANIZATION

AND ELIMINATION OF THE PARKS AND RECREATION

DEPARTMENT SUPERINTENDENT POSITION
WHEREAS, the City of Barstow desires to streamline and make its organization as effective as possible; and
WHEREAS, the City of Barstow finds that the Parks and Recreation Department Superintendent position is superfluous since all maintenance duties and oversight requirements that previously fell on the Parks and Recreation Department Superintendent position are currently performed by the Parks and Open Space Maintenance Supervisor classification under the separate Facilities Maintenance division of the Public Works Department; and WHEREAS, pursuant to Barstow Personnel Policies Rule 2, section 1, the City Council shall approve amendments to the classification plan, including the reorganization of a department and elimination of a position.

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

1. The City Council hereby eliminates the Parks and Recreation Department Superintendent position.

2. The City Manager, and his designee, are directed to take all necessary actions to implement this Resolution.

13.a
Packet Pg. 124 Attachment: Reso - Elimination of Parks Rec Dept Super Position (314635) (5398 : Parks and Recreation Reorganization) 255884.1
PASSED, APPROVED AND ADOPTED this 20th day of June, 2023.

__________________________________
Paul Anthony Courtney, Dr.B.A., Mayor

ATTEST:
__________________________________
Andrea Flores, City Clerk

13.a
Packet Pg. 125 Attachment: Reso - Elimination of Parks Rec Dept Super Position (314635) (5398 : Parks and Recreation Reorganization) 255884.1
I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. ____-2023 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

13.a
Packet Pg. 126 Attachment: Reso - Elimination of Parks Rec Dept Super Position (314635) (5398 : Parks and Recreation Reorganization) Joint Special Council/BFPD
06/20/23 05:30 PM
City Clerk / Records
Christina Rudsell
Other
Doc ID: 5388

AGENDA ITEM
AGENDA MATTER:

CONSIDERATION TO CANCEL THE CITY COUNCIL MEETING SCHEDULED FOR JULY 3, 2023 EXECUTIVE SUMMARY:

The July 3, 2023, City Council meeting falls on the Monday before Independence Day. There are no agenda items currently planned for this meeting. Staff is proposing that the City Council meeting scheduled for July 3, 2023, be canceled.

DISCUSSION:

Barstow Municipal Code Section 2.04.020 (Meeting falling on holiday), states the following:
“Whenever the regular City Council meeting dates established by Section 2.04.010 of this chapter fall on a holiday as defined by the City’s personnel policy, the City Manager shall be authorized to cancel such regular meeting at his or her discretion, or reschedule such regular meeting at the same time and place on the next succeeding official business day of the City. (Ord. 808, § 2, 2005: Ord. 361, § 2, 1972: Ord. 268, § 3, 1967)"
The July 3, 2023, City Council meeting falls on the Monday before Independence Day. There are no agenda items currently planned for this meeting. Staff is proposing that the City Council meeting scheduled for July 3, 2023, be canceled.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Cancel the July 3, 2023, City Council meeting.
14 Packet Pg. 127
Joint Special Council/BFPD
06/20/23 05:30 PM
Police
Andy Espinoza Jr.

Grant
Doc ID: 5395

AGENDA ITEM
AGENDA MATTER:

ACCEPTANCE OF THE FY 2019 HOMELAND SECURITY GRANT PROGRAM (HSGP) AWARD AS A

SUB-RECIPIENT THROUGH THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, OFFICE OF EMERGENCY SERVICES.

EXECUTIVE SUMMARY:

Staff is recommending that Council approve the acceptance of the FY2019 Homeland Security Grant Program (HSGP) award in the amount of $12,153 for the purchase of equipment used by the Barstow Fire Protection District.

DISCUSSION:

The U.S Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) have awarded funds under the FY2019 Homeland Security Grant Program (HSGP) to the San Bernardino County Fire Protection District, Office of Emergency Services, as the grant administrator for San Bernardino County. The City of Barstow is a sub-recipient under this grant and has received $12,153.

The San Bernardino County Fire Protection District, Office of Emergency Services, will act as the fiscal agent/administrator for this grant and will be responsible for all fiscal and progress reporting. The City of Barstow, as a sub-recipient of this grant, will be responsible for the procurement of approved equipment, filing for reimbursement, and compliance with funding requirements as set forth by the Federal Funding Accountability and Transparency Act of 2006 (FFATA).

The Barstow Fire Protection District, as the law enforcement sub-recipient under the HSGP, has been awarded funding for the following equipment:
1) Four BKR5000 Command Tier III Hand-Held Portable Radios $12,153 Grant Total $12,153
FISCAL IMPACT:

This is a reimbursable grant. There are no matching funds required for this grant. The expenditure of $12,153 for the purchase of the listed equipment must be made by the City and then reimbursement will be requested through the grant reimbursement process.

RECOMMENDED ACTION:

Authorize staff to accept the sub-recipient award of the FY2019 Homeland Security Grant Program (HSGP) in the amount of $12,153 and authorize the expenditure appropriation in the amount of $12,153 to account number 225.225.227.08.813 for the initial procurement of the listed equipment. Grant reimbursement will be credited to revenue account number 225.819.794.923 upon receipt. 15 Packet Pg. 128
Joint Special Council/BFPD
06/20/23 05:30 PM
Finance
Heidy Riley
Budget
Doc ID: 5378

COUNCIL RESOLUTION
AGENDA MATTER:

CONSIDERATION OF APPROVAL OF THE FISCAL YEAR 2023/2024 PROPOSED OPERATING AND

CAPITAL IMPROVEMENT BUDGET
EXECUTIVE SUMMARY:

Under the direction of the City Manager/Board Manager, staff have worked diligently to develop an Operating and Capital Improvement Budget for the City and an Operating Budget for the Fire District.

These proposed budgets recommended for your adoption represent the spending plans for the City and BFPD for Fiscal Year 2023/2024.

On June 8, 2023, the City Council/District Board held a Budget Study Session and reviewed the Proposed Operating and Capital Improvement Budget for Fiscal Year 2023/2024. At this meeting, the Council/Board determined that their questions were sufficiently answered and no additional budget workshops were scheduled.

The Proposed Operating and Capital Improvement Budget for Fiscal Year 2023/2024 includes proposed appropriations for all funds with budgetary activity. This includes the General Fund and its sub-funds, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Proprietary Funds, and Fiduciary Funds.

DISCUSSION:

Proposed Operating and Capital Improvement Budget
The Fiscal Year 2023/2024 Proposed Operating and Capital Improvement Budget for the City and the Fire District totals $64,536,466. Estimated Revenues on an all funds basis is estimated at $64,536,466.

The proposed Operating Budget equals $52,653,787 which is a decrease of $5,278,043 or 9.11% from the current 2022/2023 adopted budget. The proposed Capital Improvement Budget is projected at $2,468,171, a decrease of 89.06%. The large majority of this decrease is due to the construction phase of the First Avenue Bridge being managed by San Bernardino County Transit Authority (SBCTA) and construction-related invoices for the construction phase of the bridge project are not being processed through the City. Additionally, the Capital Improvement Budget does not include capital projects that will be crossing from FY 2022/2023 into FY 2023/2024. Carryforward amounts for these projects will be brought to the City Council for approval of carryforward amounts before the end of the calendar year.

The combined General Fund is projected to reflect a net decrease in fund balance estimated at just under $830,000 during Fiscal Year 2023/2024. Key financial data has been excerpted from the proposed budget and presented below for both estimated revenues and appropriations for select funds and sub-funds as is detailed in the tables below.

General Fund Summary - 100
The proposed budget for 2023/2024 includes the utilization of total projected resources of $24,438,292, including an appropriation from fund balance in the amount of $1,884,452. The operating appropriations are estimated at $24,438,292. The proposed General Fund budget is balanced as presented and it is estimated that the General Fund will reflect a decrease in fund balance as of the end of June, 2023. The breakdown of the proposed budget for both estimated revenues and appropriations is shown in the table below.
16 Packet Pg. 129
Joint Special Council/BFPD
06/20/23 05:30 PM
Finance
Heidy Riley
Budget
Doc ID: 5378

COUNCIL RESOLUTION
Fiscal Year Estimated Revenues Appropriations
2023/2024 $24,438,292 ($24,438,292)
General Fund (Measure Q Sub-Fund Summary)
General Fund revenues received from Measure Q for Fiscal Year 2023/2024 are estimated to be approximately $9,600,000. General Fund appropriations funded by Measure Q are proposed at $8,994,579.

Fiscal Year Estimated Revenues Appropriations
2023/2024 $9,600,000 ($8,994,579)
Fire District
The proposed FY2023/2024 operating budget for the Barstow Fire Protection District fund is $6,674,407.

The Barstow Fire Protection District is also funded through the General Fund (Measure Q Sub Account 103 – Fire). Funding through this source totals $3,789,715. The total funding allocated to the firefighters and firefighting is $10,464,122 for FY 2023/2024. Additionally, $167,203 is expended from the Measure Q Sub Account 102 for payments related to the purchase of the new fire engine that was placed into service in FY 23, refurbishment of an existing engine in FY 22, and purchase of a hydraulic lift to service Fire Department apparatus in FY 22.

Staffing within the Fire District increased 40% (from 20 to 28 firefighters) after the passage of Measure Q in November, 2018. The Fire District’s proposed budget represents 42.1% of the estimated Measure Q revenues for FY 2023/2024. Together with the Police Department, 69.6% of estimated Measure Q revenues for FY 2023/2024 are allocated directly to Public Safety purposes. The proposed budget for the Fire District is detailed in the table that follows.

FY 24 Proposed Funding Estimated Revenues Appropriations Gen. Fund MQ Sub-Fund 103 $3,789,715 ($3,789,715)
BFPD Fund 225* $5,584,600 ($6,674,407)
Total Appropriation Request $9,374,315 ($10,464,122)
FY 2022/2023 included an additional $1,000,000 in Measure Q funding to reduce the further accumulation of fund deficit for the Barstow Fire Protection District which totals $4,317,392 as of current.

This does not include any amounts that will need to be recorded after the close of FY 23. The FY 2023/2024 estimate of revenues and expenditures for Measure Q, for both sub-accounts 102 and 103, currently does not allow for the $1,000,000 to be funded with the approval of the FY 2023/2024 budget; therefore, consideration of further funding to reduce the accumulation of the BFPD’s fund deficit will be further analyzed throughout the course of FY 24.

Special Revenue Funds
Special Revenue Funds are those funds which have restricted uses and for these reasons are accounted for in separate funds. The proposed 2023/2024 budget for Special Revenue Funds is detailed in the table that follows:

Fund Name Estimated Revenues Appropriations
COVID-19 $0 $0
Measure I / 2010-2040 $1,900,000 ($1,360,100)
16 Packet Pg. 130
Joint Special Council/BFPD
06/20/23 05:30 PM
Finance
Heidy Riley
Budget
Doc ID: 5378

COUNCIL RESOLUTION
Gas Tax $733,063 ($6,900)
SB1 $631,182 ($901,632)
Asset Seizure $0 ($11,500)
Comm. Dev. Block Grant (CDBG) $262,048 ($262,048)
Grants – Reimbursable 39,150 (39,150)
Grants – Prefunded $0 ($36,992)
Public Safety COPS Program $100,000 ($311,000)
Odessa Water District $0 ($4,825)
Barstow Harvey House Foundation $0 ($325)
Barstow Comm. Services Foundation $0 ($335)
County Flood Control District 4 $0 $0
Transportation Fund $0 $0
Total Special Revenue Funds $3,665,443 ($2,934,807)
Debt Service
The Debt Service Fund is used to account for the revenues and expenditures associated with the Lease Revenue and the Pension Obligation Bonds.

Fiscal Year Estimated Revenues Appropriations
2023/2024 $0 ($2,656,620)
Wastewater
The proposed annual operating and capital improvement budget for Wastewater activities includes estimated revenues of $5,128,400 and an appropriation request of $6,428,025 for fiscal year 2023/2024.

As currently projected, the budgetary activities in the Wastewater Fund will result in a net reduction in net position of just under $1.3M. The update to the Sewer Master Plan, as well as the purchase of a vactor truck, is proposed in FY 2023/2024 which necessitates the use of available fund balance. The proposed budget for the Wastewater Fund is as follows in the table below.

Fiscal Year Estimated Revenues Appropriations
2023/2024 $5,128,400 ($6,428,025)
Solid Waste
The proposed annual operating and capital improvement budget for Solid Waste activities includes estimated revenues of $5,762,200 and an appropriation request of $6,085,100 for FY 2023/2024. As currently projected, the budgetary activities in the Solid Waste Fund will result in a net reduction in net position of $322,900 for FY 2023/2024. The proposed budget for the Solid Waste Fund is as follows in the table below.

Fiscal Year Estimated Revenues Appropriations
2023/2024 $5,762,200 ($6,085,100)
Capital Projects Fund
The Capital Project Fund includes multiyear and large scale projects funded by various funding sources and funds. These resources are both restricted and unrestricted in nature. The Capital Projects Fund estimated transfers in from various funding sources in the amount $2,468,171 and appropriation requests of $2,468,171. A five-year Capital Improvement Program (CIP) summary is included in the proposed budget, together with a summary of Fiscal Year 2023/2024 CIP projects listed by funding source. Staff would also note that projects currently included in the FY 2022/2023 budget that are in progress or 16 Packet Pg. 131
Joint Special Council/BFPD
06/20/23 05:30 PM
Finance
Heidy Riley
Budget
Doc ID: 5378

COUNCIL RESOLUTION
currently funded will be brought back for carryforward budget approval prior to the end of calendar year 2023. In order to determine carryforward amounts, all FY 2022/2023 invoices must be submitted and paid. Upon closure of FY 2022/2023 accounting periods, the carryforwards for all CIP projects that remain active will be brought back to the City Council for carryforward budget approval. The proposed budget for the Capital Project Fund is as follows in the table below.

Fiscal Year Estimated Revenues Appropriations
2023/2024 $2,468,171 ($2,468,171)
Fiduciary Funds
Fiduciary Funds are used to account for resources held for the benefit of parties outside of the municipality. These funds are not available to support the City’s own programs. The Landscape & Lighting Maintenance Districts Fund accounts for the receipts and disbursements of special assessments.

The RDA Dissolution Trust Fund accounts for the activities of the redevelopment successor agency. The proposed 2023/2024 budget for Fiduciary Funds is as follows in the table below Fund Name Estimated Revenues Appropriations
Landscape & Lighting
Maintenance Districts $20,000 ($15,900)
RDA Dissolution Trust $3,057 $0
FISCAL IMPACT:

RECOMMENDED ACTION:

Staff recommends that the City Council and Barstow Fire Protection District Board take the following actions:

ATTACHMENT A
FY 2023/2024
Proposed Operating &
Capital Improvement Budget

16.a
Packet Pg. 133 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

16.a
Packet Pg. 134 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) About the Cover...

In September 1947, the City of Barstow was incorporated. Unique in its history and location, Barstow serves as a main focal point for local travelers, international tourists, and the business community providing some of the most dramatic and inspiring landscapes in the world. Barstow also features the longest and one of the last remaining functioning Main Streets on Historic Route 66.

The City of Barstow’s budget cover for FY 2023-2024 was designed by Gabe Gandara, Information Technology Technician, within the City’s Information Technology Department. Thank you to Gabe for his creative design in capturing the essence of Barstow.

16.a
Packet Pg. 135 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) i
City of Barstow Fiscal Year 2023-24 Proposed Budget
Table of Contents
Section Page
I. Table of Contents…………………………………………………………………………….……………………..…..i II. Listing of Public Officials.............................................................................................v III. City Manager’s Budget Message............................................................................... vii IV. Budget Overview
A. Organizational Chart........................................................................................................... 1 B. History of Barstow .............................................................................................................. 3 C. Description of Funds & Fund Types.................................................................................... 5 D. The City’s Flow of Funds Structure ..................................................................................... 9 V. Financial Summaries
A. Summary of All Funds....................................................................................................... 11 B. Calculation of Projected Fund Balances............................................................................ 12 C. Budget Comparison By Fund/By Department .................................................................. 16 E. Master Staffing Plan.......................................................................................................... 19 F. 4 Year Personnel Summary............................................................................................... 21 VI. Fund Summaries

1. General Fund
A. Summary of General Fund Revenues................................................................................. 24 B. Measure Q (102) Total Budget........................................................................................... 28 C. Measure Q (103) Total Budget........................................................................................... 29 D. General Fund II Total Buget............................................................................................... 30

2. Special Revenue Funds
A. Summary of Special Revenue Funds Revenue and Expenses........................................... 31 B. COVID Grant Fund............................................................................................................. 32 C. Measure I – 2010/2040 Fund………….....………………………………………………………………………..33 D. Gas Tax Fund..................................................................................................................... 34 E. SB1 - RMRA Fund .............................................................................................................. 35 F. Asset Seizure Fund............................................................................................................ 36 G. Community Development Block Grant Fund.................................................................... 37 H. Grants - Reimbursable Fund ............................................................................................. 38 I. Grants - Prefunded Fund................................................................................................... 39 J. Public Safety COPS Program Fund .................................................................................... 40 K. Barstow Fire Protection District Fund............................................................................... 41 L. Odessa Water District Fund.............................................................................................. 51 M. Barstow Harvey House Foundation .................................................................................. 52 N. Barstow Community Services Foundation........................................................................ 53 O. County Flood Control District 4 ........................................................................................ 54 P. Local Transportation Fund................................................................................................ 55

16.a
Packet Pg. 136 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) ii

3. Debt Service Funds
A. Summary of Debt Service Funds Revenue and Expenses................................................. 57 B. Measure I TRIP Fund Debt Service.................................................................................... 59 C. Debt Service Funds ........................................................................................................... 60

4. Capital Project Funds
A. Summary of Capital Projects Funds Revenue and Expenses Infrastructure..................... 61 B. Capital Projects Fund…. .................................................................................................... 62 C. Development Fund ........................................................................................................... 64

5. Proprietary (Enterprise) Funds
A. Summary of Enterprise Funds Revenue and Expenses..................................................... 65 B. Wastewater Reclamation Fund ........................................................................................ 67 C. Solid Waste Disposal Fund................................................................................................ 75

6. Trust Funds
A. Summary of Trust Funds Additions and Deductions ........................................................ 81 B. Public Improvement District 91-1 Fund............................................................................ 82 C. Landscape and Lighting Maintenance District Fund......................................................... 83 D. RDA Dissolution Trust Fund…………………………………………………………………………………………..84 VII. Department Budget Details

1. General Government
A. Summary of General Government Expenditures.............................................................. 85 B. General Government

1. City Council................................................................................................................. 86

2. Transfers and Other ................................................................................................... 88

3. City Manager…. .......................................................................................................... 90

4. City Attorney .............................................................................................................. 94

5. Municipal Records Division ........................................................................................ 96

6. City Clerk..................................................................................................................... 99

7. Admin - IT Division.................................................................................................... 100

8. Admin – Human Resources Division……………………………………………………………………..104

9. Insurance/Risk Management Division...................................................................... 107

10. Cannabis Regulation................................................................................................. 109

2. Finance
A. Summary of Finance Department Expenditures............................................................. 111 B. Finance Department....................................................................................................... 112

1. Finance Division........................................................................................................ 115

2. Debt Service ............................................................................................................. 116

3. City Treasurer……………………………………………………………………………………………………… 117

4. Central Services........................................................................................................ 118

3. Police Department
A. Summary of Police Department Expenditures ............................................................... 119 B. Police Department.......................................................................................................... 120

1. Police Uniform Division ............................................................................................ 122

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2. School Resource Division.......................................................................................... 125

3. Police Dispatch Division............................................................................................ 126

4. Police Administration Division ................................................................................. 128

5. Animal Regulation Division....................................................................................... 130

6. Disaster Preparedness Division ................................................................................ 131

4. Community Services
A. Summary of Community Services Department Expenditures........................................ 133 B. Community Services Department................................................................................... 134

1. Traffic Signals and Street Lights ............................................................................... 137

2. Street Maintenance Division.................................................................................... 138

3. Open Space Maintenance ........................................................................................ 141

4. Building Maintenance Division................................................................................. 144

5. Fleet Maintenance Division...................................................................................... 147

5. Community Development Department
A. Summary of Community Development Department Expenditures ............................... 149 B. Community Development Department

1. Community Development Admin Division............................................................... 150

2. Engineering Division................................................................................................. 151

3. Building and Safety Division ..................................................................................... 155

4. Planning Division ...................................................................................................... 160

5. Economic Development Division.............................................................................. 161

6. Community Promotion Division ............................................................................... 162

7. Harvey House Division.............................................................................................. 164

6. Recreation Department
A. Summary of Recreation Department Expenditures ....................................................... 165 B. Recreation Department.................................................................................................. 166

1. Parks and Recreation Division.................................................................................. 168

2. Henderson Pool Division .......................................................................................... 171

3. Sports Park Division.................................................................................................. 173 VIII. Capital Improvement Program
A. Capital Improvement Program Introduction .................................................................. 175 B. Capital Improvement Program – Five Years................................................................... 177

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Packet Pg. 139 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) v
City of Barstow
List of Elected and Appointed Officials
June 30, 2023
Elected Officials
Mayor Dr. Paul Anthony Courtney
Mayor Pro Tem James M. Noble
Council Member Barbara Mae Rose
Council Member Marilyn Dyer Kruse
Council Member Carmen Hernandez
City Treasurer Michael J. Lewis
City Clerk Andrea Flores
Appointed Officials
City Manager Willie Hopkins, Jr.

City Attorney Matthew Summers

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Packet Pg. 141 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) vii
To the residents of Barstow, the Mayor, and members of the City Council, I present the fiscal year 2023-2024 operating budget for the City of Barstow, California.

The budget has been prepared while considering many ongoing economic impacts such as inflation, supply chain, and labor issues. Keeping the well-being and safety of our residents, visitors, and businesses as the highest priority. Staff did not make drastic cuts to the budget or services, and has made efforts to ensure that much of the deferred maintenance absorbed during the pandemic can be addressed.

The Expenditure budget for all funds for fiscal year 2023-2024 is $64,536,466. This amount represents a decrease of 42.39% from the fiscal year 2022-2023 all-funds budget.

The General Fund’s estimated revenues of $34,990,953 represent a decrease of approximately $3.7M over the current fiscal year’s original revenue. The decrease is based on the current year’s revenues including a one-time revenue source such as the American Rescue Plan (ARPA). This budget addresses the City's highest priorities for service and capital needs for 2023-24 and will allow us to achieve our key goals.

With the announcement of BIG – Barstow International Gateway, we hope to see an increase in building and construction activity, bringing much-needed revenue to the city.

Preparation and adoption of the budget is a team effort involving nearly every employee in the city. Thank you to our staff for their willingness to submit conservative budget requests and to develop alternative ways to meet the city’s needs. I would like to especially thank our Finance Department for their assistance in the preparation of this budget. Finally, thank you City Council for your leadership in moving ahead on numerous issues, that resulted in the foundation for this proposed 2023-24 Budget.

Respectfully submitted,
Willie Hopkins, Jr.

City Manager

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Packet Pg. 143 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) City of Barstow

ORGANIZATIONAL CHART
Fiscal Year 2023-2024

CITY CLERK

CITIZENS OF BARSTOW
CITY

TREASURER CITY MANAGER

ASSISTANT

CITY MANAGER

ADMINISTRATIVE

SERVICES

PUBLIC SAFETY
Police and Fire
Departments

CITY CLERK SERVICES

COMMUNITY

DEVELOPMENT
Planning/Engineering
/Building

COMMUNITY

SERVICES

COMMUNITY

SERVICES
Parks Recreation

ENVIRONMENTAL

SERVICES
Solid Waste
Wastewater

FINANCE
PUBLIC

INFORMATION

ECONOMIC

DEVELOPMENT

CITY ATTORNEY

CITY COUNCIL

COMMITTEES &

COMMISSIONS
DISTRICT 1
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Packet Pg. 145 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

HISTORY OF BARSTOW
More than 2,000 years ago, the
Mojave Desert had been
occupied by Indian tribes who
lived beside the immense lakes
that covered most of the Mojave.

In the late 1800s, the Barstow
area became a mining center.

Daggett, 5 miles downriver, was
founded in the 1860s. It was
originally called Calico Junction
but was renamed after California
Lieutenant Governor John
Daggett when silver was
discovered 6 miles north in the
Calico Mountains in 1882.

The finding of silver in Calico and the building of the Southern Pacific Railroad from Mojave to Daggett in 1882 made the area a mining center. The famous 20-mule teams came into being when 10 teams were hitched together with two wagons and a water wagon to haul ore from Daggett to the town of Calico.

The Calico Railroad (later called the Daggett-Calico Railroad) started hauling ore from Calico to the Oro Grande Milling Company, across the river from Daggett in 1888. That same year, the Santa Fe Railroad arrived in town. The town was later named after the president of the Santa Fe, William Barstow Strong. The mine shut down in 1896 when all the silver had played out.

But in 1883, the borax rush hit Calico, and by 1902, three borax mines employing 200 men supported Daggett. As the 20th century progressed, Calico and Daggett diminished while Barstow grew. It became a busy rail center and a jumping off place for immigrants entering the state on US Route 66, as made famous by John Steinbeck's novel "The Grapes of Wrath." Modern and historic facilities are still available along Barstow's Main Street, the original Route 66. Just off Main Street, at First Street, travelers can drive over an old iron bridge that leads to the railroad depot once the site of the historic Harvey House, originally opened in 1911.

Today, Barstow spans approximately 40 square miles and is a centrally located midway between Los Angeles and Las Vegas. Incorporated in 1947, Barstow is home to approximately 25,000 residents. Located at the convergence of Interstate 15 and Interstate 40 and the intersections of Highways 58 and 247, Barstow has become the transportation hub of the west.
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Packet Pg. 147 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

DESCRIPTION OF FUNDS & FUND TYPES

GOVERNMENTAL FUNDS
Governmental funds are used to account for most, if not all, of a government’s tax-supported activities. The general fund, special revenues funds, debt service funds, and capital projects funds are considered governmental funds.

GENERAL FUND
GENERAL FUND - 100: The General Fund is the primary operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to some other fund are accounted for in this fund. It accounts for all financial resources of the general government, except those required to be accounted for and reported in another fund. General Fund sub-funds revenues and expenditures for funds 102, 103 and 104 are also recorded within the General Fund. Activity within these funds are segregated as sub-funds for management reporting purposes only.

SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for proceeds of specific sources (other than for major capital projects) that are legally restricted to expenditure for specified purposes.

COVID – 19 FUND – 202: This fund accounts for funds received as a result of the COVID-19 pandemics. The funding sources include the Justice Assistance Program (JAG) Grant, Coronavirus Aid, Relief, and Economic Security (CARES) Act, and the American Rescue Plan Act (ARPA). COVID-19 Federal grant monies are administered by both the Federal government and the County of San Bernardino.

MEASURE I – 2010/2040 FUND - 209: This fund accounts for the money generated by the one-half percent sales tax approved by the voters in 1989. The vote in 1989 approved Measure I sales tax through 2010. In 2004, San Bernardino County voters approved the extension of Measure I sales tax through 2040. Measure I funds are dedicated to transportation planning, design, construction, operations, and maintenance of public roadways.

GAS TAX FUND (STREET MAINTENANCE) – 210: This fund accounts for the receipts and expenditures of money apportioned by the State Highway Code sections’ 2105, 2106, 2107 and 2107.5. Gas tax monies are restricted in use and can only be used to construct and maintain streets and highways.

SENATE BILL 1 (SB1) FUND – 211: Signed into law on April 28, 2017, Senate Bill 1 (SB1) created the Road Maintenance and Rehabilitation Program (RMRP) whose funds are dedicated to fixing roads, freeways, and bridges, while also funding transit and safety projects. SB1 funding also assists agencies to improve aging infrastructure, improve road conditions, active transportation (alternative transportation methods, such as walking and bicycling), and health and safety benefits by redirecting traffic off of roadways which reduces air pollution, curtails traffic congestion and improves safety. Additionally, eligible expenditures under the RMRP include road maintenance and rehabilitation, safety projects, railroad grade separations, pedestrian and bicycle safety projects, transit facilities, drainage and storm water capture projects in conjunction with other allowable projects, and traffic control devices.

MOJAVE DESERT AQMD FUND - 212: This fund accounts for the local expenditure of funds from the Mojave Desert Air Quality Management District.

ASSET SEIZURE FUND - 214: The Asset Seizure fund is used to account for forfeited assets to the City of Barstow by court decisions due to asset seizures resulting from drug/gang related police investigations. Forfeited assets must be used in support of drug/gang related enforcement or prevention activities. 5 16.a
Packet Pg. 148 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) COMMUNITY DEVELOPMENT BLOCK GRANT FUND – 215: This fund accounts for revenues received from the Department of Housing and Urban Development (HUD) which are to be expended for approved Federal Housing and Community Development Act projects. These revenues must be expended to accomplish one of the following objectives: elimination of slum or blight, benefit low and moderate income persons, or to meet certain urgent community development needs.

GRANTS – REIMBURSABLE FUND – 217: This fund accounts for transactions related to proceeds from federal, state, and other grants restricted for various purposes specified within the respected grant agreements. Grant funding accounted for within this fund is tracked on a reimbursable basis.

GRANTS – PREFUNDED FUND - 218: This fund accounts for transactions related to proceeds from grants restricted for various purposes specified in the respective grant agreements. Currently, the grant fund tracks expenditures related to the State Beverage Litter Grant, State of CA Cannabis Equity Act, and CAL OES Generator Project. Funds accounted for in Fund 218 are prefunded grants.

PUBLIC SAFETY COPS PROGRAM FUND - 219: This fund accounts for revenue received from the State of California for the Public Safety COPS Program. In 1997, the California State Legislature created the Citizen's Option for Public Safety (COPS) Program, which is a noncompetitive grant where cities receive state funds to augment public safety expenditures. Funds must be used to benefit front-line law enforcement efforts. The minimum grant allocation for FY 23/24 is $100K.

BARSTOW FIRE PROTECTION DISTRICT (BFPD) FUND – 225: The Barstow Fire Protection District (BFPD) became a component unit of the City on November 17, 2010. Prior to this date, the District was an independent district. The District will continue to be operated according to the applicable state fire protection district laws and the property taxes collected within the district will be used exclusively for the administration and operational costs of the district. The City Council acts as the District's governing board and exerts significant influence over its operations. Separate financial statements are produced for the District. The Fire District is accounted for as a component unit of the City of Barstow.

ODESSA WATER DISTRICT FUND – 230: This fund accounts for financial activities of the water district.

Established on July 5, 1993, pursuant to the legislation approved by the State in 1991, the District was founded to provide water resources to the City. The City Council acts as the District's governing board and exerts significant influence over its operations. The City is responsible for Odessa's obligations. Separate financial statements are produced annually. The Water District is accounted for as a component unit of the City of Barstow.

BARSTOW HARVEY HOUSE FOUNDATION FUND – 232: Established on January 16, 1992, the Foundation was formed to promote development of the historical Harvey House, to improve, renovate, and maintain the historic significance of the site. The City Council acts as the Foundation's governing board. The City is responsible for the Foundation's obligations. Separate financial statements are not produced for the Foundation.

BARSTOW COMMUNITY SERVICES FOUNDATION FUND - 233: Formed on October 7, 2013, as a non-profit public benefit corporation, the Foundation was formed to receive, invest and utilize funds and property acquired through the solicitation of contributions, donations, grants, gifts, bequests for the purposes of fostering and promoting community interests, events, and programs promoting and celebrating Barstow, its history and contributions, and any other purpose beneficial to the public. The City Council serves as the Foundation's governing board. The City is responsible for the Foundation's obligations. Separate financial statements are not produced for the Foundation.

LOCAL TRANSPORTATION FUND (LTF) – 235: The Local Transportation Fund (LTF) is a funding source established by the Transportation Development Act (TDA) of 1971 which provides funding to be allocated to transit and non-transit related purposes that comply with regional transportation plans, such as streets and roads, construction and maintenance. LTF is derived from a 1/4 cent of the general sales tax collected statewide which is returned by the State Board of Equalization to each County which allocates the LTF funds within the County based on population.
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Packet Pg. 149 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

DESCRIPTION OF FUNDS & FUND TYPES

DEBT SERVICE FUNDS
TOTAL ROAD IMPROVEMENT PROGRAM (TRIP) FUND – 301: The Measure I Total Road Improvement Program (TRIP) is used to account for the reserve amount held for the Certificates of Participation, Series 2012, which were used to finance the design, acquisition, and construction of certain local roadway improvements and street resurfacing projects within the City. TRIP was paid off in full in FY 21.

DEBT SERVICE FUND – 302: Debt Service Funds are generally used to accumulate financial resources that are restricted, committed, or assigned for future debt service payments. This fund was established to accumulate financial resources restricted for lease revenue and pension obligations bond payments for bonds issued during the 2021-2022 Fiscal Year.

CUSTODIAL FUNDS
PUBLIC IMPROVEMENT DISTRICT (PID) 91-1 - 516: Public Improvement District (PID) 91-1 accounts for the receipt of assessments relating to Public Improvement District 91-1 and the disposition of the assessments under the terms of the agreement.

LANDSCAPE & LIGHTING MAINTENANCE DISTRICT – 530: The Landscape & Lighting Maintenance District Fund accounts for the receipt of tax roll assessments and disposition of the assessments under the terms of the agreement. Agreements relate to developments, whether residential or commercial, where landscape and/or lighting is maintained by the City as a result of the development.

CAPITAL PROJECTS FUNDS
CAPITAL PROJECTS FUND - 400: This fund was established to account for all of the City’s construction projects that are not being separately accounted for in other capital project funds (with the exception of those funded through nonmajor capital project funds and some Enterprise Fund projects). Financing is provided primarily through transfers in from the General Fund, and from State and Federal grants.

DEVELOPMENT FUND – 425: The Development Fund is used to account for revenue collected through Development Impact Fees (DIF). These funds are collected during the building permit process and funds can only be used in the areas in which they are collected. The fund also tracks DIF-related expenditures.

PROPRIETARY FUNDS
WASTEWATER RECLAMATION (WWTP) FUND – 605: The Wastewater Reclamation Fund accounts for the operation of the wastewater system, which is a self-supporting activity which renders services on a user charge basis to residents and businesses located in the City. The wastewater system and plant are operated by the City and its employees. All revenue generated are used to offset the cost of running the wastewater facility and sewer infrastructure.

SOLID WASTE DISPOSAL FUND – 650: The Solid Waste Disposal Fund is used to account for the operation of the Solid Waste (trash) utility, a self-supporting activity which renders services on a user charge basis to residents and businesses located in the City. The components collected within the fee structure for solid waste include the hauler fee, AB939, landfill fee, administration, franchise fee, and organics processing. 7 16.a
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DESCRIPTION OF FUNDS & FUND TYPES

TRUST FUNDS
REDEVELOPMENT AGENCY (RDA) DISSOLUTION TRUST FUND – 801: This fund accounts for the activities of the Redevelopment Agency (RDA) Dissolution Trust. The trust is set up specifically for managing the activities associated with the dissolution of the former RDA. On January 17, 2012, the City Council elected to become the successor agency to the RDA. The successor agency has fulfilled all of the obligations of the former RDA during FY 2022-2023.
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Packet Pg. 151 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) THE CITY’S FLOW OF FUNDS STRUCTURE
__________________________________________________________ REVENUE SOURCES:

Property Tax Measure I Cost Allocation Charges
Sales Tax Gas Tax Operating Transfers In
Transient Occupancy Tax Local Transportation Fund Fees and Charges Other Taxes TRIP Revenue from Other Agencies
Licenses & Permits HSIP Miscellaneous Grants
Fines & Forfeitures CDBG
Fees & Charges Miscellaneous Grants
Revenue from Other Agencies
CITY’S GENERAL FUND CAPITAL FUNDS OTHER FUNDS
USES OF FUNDS:

General Operating Expenditures Infrastructure Maintenance & Replacement (Including Debt Service Obligations) Repairs/Maintenance/Improvement of Sewer Transmission Lines Permanent Facilities Solid Waste Disposal
Environmental Facilities Feasibility Studies and Design 9 16.a
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Packet Pg. 153 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Revenues: Expenditures:

General Fund (Combined) $ 36,443,555 General Fund (Combined) $ 37,273,436 Special Revenue 9,250,043 Special Revenue 9,609,214
Debt Service 2,656,622 Debt Service 2,656,620
Capital Improvement Funds 2,468,171 Capital Improvement Funds 2,468,171 Custodial Funds - Custodial Funds -
Proprietary Funds 10,890,600 Proprietary Funds 12,513,125 Trust Funds 23,057 Trust Funds 15,900
Total Revenues $61,732,048 Total Expenditures $64,536,466 Fiscal Year 2023/2024 - Summary of All Funds
City of Barstow
General Fund (Combined)
59%
Special Revenue
15%
Debt Service
4%
Capital Improvement
Funds
4%
Custodial Funds
0%
Proprietary Funds
18%
Trust Funds
0%
Revenue - All Funds
General Fund (Combined)
58%
Special Revenue
15%
Debt Service
4%
Capital Improvement Funds
4%
Custodial Funds
0%
Proprietary Funds
19%
Trust Funds
0%
Expenditures - All Funds
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Packet Pg. 154 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Projected Adopted
Fund Estimated Operating
Fund Balances Revenues Budget
No. Fund Description 07/01/23 FY 23-24 FY 23-24
100 General Fund 6,101,675 22,553,840 22,593,496
102 Measure Q Sub-Fund 8,253,486 9,600,000 5,179,040
103 Measure Q - Fire Sub-Fund - - 2,618,728
104 General Fund II Sub-Fund 6,731,994 500,000 50,850
Subtotal General Fund 21,087,154 32,653,840 30,442,114
Special Revenue Funds:
202 COVID-19 - - -
209 Measure I - 2010/2040 492,287 1,900,000 16,300
210 Gas Tax 718,541 733,063 6,900
211 SB1-RMRA 1,590,126 631,182 -
214 Asset Seizure 22,343 - 11,500
215 Community Development Block Grant (CDBG) (6,594) 262,048 39,309 217 Grants - Reimbursable (4,854,866) 39,150 39,150
218 Grants - Prefunded 345,937 - 36,992
219 Public Safety COPS Program 168,694 100,000 311,000
225 Barstow Fire Protection District (5,061,191) 5,084,600 6,674,407 230 Odessa Water District (100,613) - 4,825
232 Barstow Harvey House Foundation (15,258) - 325
233 Barstow Community Services Foundation 2,008 - 335
234 County Flood Control District 4 10,484 - -
235 Local Transportation 192,913 - -
Subtotal Special Revenue Funds (6,495,190) 8,750,043 7,141,043 Debt Service Funds:
301 Measure I TRIP Debt Service - - -
302 Debt Service Fund - - 2,656,620
Subtotal Debt Service Funds - - 2,656,620
City of Barstow

CALCULATION OF PROJECTED FUND BALANCES
for the Fiscal Year Ending June 30, 2024
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Packet Pg. 155 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Adopted Total Estimated Projected
Capital Adopted Revenues Ending Fund
Budget Budget Over (Under) Balances
FY 23-24 FY 23-24 Adopted Budget Transfers In Transfers Out 06/30/24 - 22,593,496 (39,656) - 1,844,796 4,217,223
- 5,179,040 4,420,960 - 3,815,539 8,858,907
- 2,618,728 - 3,789,715 1,170,987 -
- 50,850 449,150 - - 7,181,144
- 30,442,114 4,830,454 3,789,715 6,831,322 20,257,273
- - - - - -
- 16,300 1,883,700 - 1,343,800 1,032,187
- 6,900 726,163 - - 1,444,704
- - 631,182 - 901,632 1,319,676
- 11,500 (11,500) - - 10,843
- 39,309 222,739 - 222,739 (6,594)
- 39,150 - - - (4,854,866)
- 36,992 (36,992) - - 308,945
- 311,000 (211,000) - - (42,306)
- 6,674,407 (1,589,807) 500,000 - (6,150,998)
4,825 (4,825) - - (105,438)
- 325 (325) - - (15,583)
- 335 (335) - - 1,673
- - - - - 10,484
- - - - - 192,913
- 7,141,043 1,609,000 500,000 2,468,171 (6,854,361)
- - - - - -
- 2,656,620 (2,656,620) 2,656,622 - 2
- 2,656,620 (2,656,620) 2,656,622 - 2
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Packet Pg. 156 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Projected Adopted
Fund Estimated Operating
Fund Balances Revenues Budget
No. Fund Description 07/01/23 FY 23-24 FY 23-24
City of Barstow

CALCULATION OF PROJECTED FUND BALANCES
for the Fiscal Year Ending June 30, 2024
Capital Improvement Funds:
400 Capital Projects Fund - - -
425 Development Fund 874,946 - -
Subtotal Capital Projects Funds 874,946 - -
Total Governmental Funds 15,466,910 41,403,883 40,239,777 Proprietary (Enterprise) Funds:
605 Wastewater Reclamation Fund 9,214,773 5,128,400 6,334,861 650 Solid Waste Disposal Fund 941,032 5,762,200 6,063,249 Total Enterprise Funds 10,155,806 10,890,600 12,398,110 Fiduciary Funds:
516 Public Improvement District 91-1 Fund 96,699 - -
530 Landscape & Lighting Maintenance District Fund 103,068 20,000 15,900 801 RDA Dissolution Trust Fund 1,480,639 3,057 -
Total Fiduciary Funds 1,680,406 23,057 15,900
GRAND TOTAL 27,303,122 52,317,540 52,653,787
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Packet Pg. 157 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Adopted Total Estimated Projected
Capital Adopted Revenues Ending Fund
Budget Budget Over (Under) Balances
FY 23-24 FY 23-24 Adopted Budget Transfers In Transfers Out 06/30/24 - 2,468,171 (2,468,171) 2,468,171 - -
- - - - - 874,946
- 2,468,171 (2,468,171) 2,468,171 - 874,946
- 34,859,330 (3,555,447) 9,414,508 9,299,493 14,277,860 - 6,334,861 (1,206,461) - 93,164 7,915,148
- 6,063,249 (301,049) - 21,851 618,132
- 12,398,110 (1,507,510) - 115,015 8,533,281
- - - - - 96,699
- 15,900 4,100 - - 107,168
- - 3,057 - - 1,483,696
- 15,900 7,157 - - 1,687,563
- 47,273,340 (5,055,800) 9,414,508 9,414,508 24,498,704 15 16.a
Packet Pg. 158 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) FY 20-21 FY 21-22 FY 22-23 FY 23-24
Fund/Department Actual Actual Amended Proposed
General Fund (100)
City Council $ 170,747 $ 161,210 $ 238,695 $ 225,250
Transfers & Others (1,205,158) 9,129,652 (482,930) (591,423) City Manager 930,560 651,680 725,070 859,005
City Attorney 162,601 403,670 300,000 276,000
Municipal Records 428,084 417,229 495,225 427,085
City Clerk 14,189 17,544 25,407 26,879
Information Technology 579,479 636,087 840,012 835,151
Human Resources 599,710 310,171 619,822 474,218
Insurance Risk Management 648,235 810,400 1,031,767 1,350,414 Cannabis Regulation - 46,243 52,000 98,000
Finance 804,906 777,657 863,318 968,511
Debt Service 478,462 354,260 125,500 157,500
City Treasurer 52,717 38,113 43,680 43,650
Central Services 205,912 161,262 126,500 161,500
Police Department - Uniform 7,011,958 13,899,335 8,603,558 8,021,394 Police Department - School Resource Officer 2,470 208,809 287,404 343,223 Police Department - Dispatch 1,030,203 824,335 910,295 1,038,805 Police Department - Administrative 616,351 618,211 668,647 653,788 Police Department - Animal Regulation 253,861 253,861 266,561 266,561 Police Department - Disaster Preparedness 4,142 3,837 4,450 4,450 Public Works - Traffic Signals & Street Lights 266,642 274,587 287,000 302,500 Public Works - Street Maintenance 1,121,995 1,085,290 1,156,951 1,224,926 Public Works - Open Spaces 550,944 636,378 764,765 813,427 Public Works - Building Maintenance 646,582 693,379 993,650 926,442 Public Works - Fleet 527,293 682,733 643,219 683,424
Community Development - Administrative 160,853 229,631 312,172 382,697 Community Development - Engineering 405,236 358,696 418,442 419,806 Community Development - Building & Safety 586,937 850,735 1,216,203 1,385,863 Community Development - Planning 99,885 112,336 420,108 677,750 Community Development - Economic Development 6,541 111,049 226,385 226,225 Community Development - Community Promotion 2,723 - 125,000 - Community Development - Harvey House 155,073 156,249 156,490 204,500 Parks & Recreation 860,279 1,122,358 1,148,738 1,090,271 Parks & Recreation - Tot Time 103 - - -
Parks & Recreation - Henderson Pool 33,283 120,189 144,600 147,350 Parks & Recreation - Sportspark 112,886 245,071 299,229 313,150 Subtotal Fund 100 $ 18,326,684 $ 36,402,247 $ 24,057,933 $ 24,438,292 Measure Q (102)
Transfers & Others $ 555,959 $ 572,647 $ 539,543 $ 527,070 City Manager 24,652 1,797 15,500 15,800
Information Technology 49,826 53,373 60,061 63,169
Insurance Risk Management 76,774 92,959 115,570 151,187 Debt Service - 187,811 - -
Barstow Fire Protection District 3,649,542 3,806,559 4,726,396 3,847,937 Barstow Fire Protection District - Administrative 88,469 94,347 105,886 108,981 Police Department - Uniform 1,687,272 2,487,192 2,199,013 2,196,561 BUDGET COMPARISON - FY24

BY FUND/BY DEPARTMENT
16 16.a
Packet Pg. 159 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) FY 20-21 FY 21-22 FY 22-23 FY 23-24
Fund/Department Actual Actual Amended Proposed
BUDGET COMPARISON - FY24

BY FUND/BY DEPARTMENT
Police Department - Dispatch 155,520 321,912 399,034 452,105 Police Department - Administrative 62,600 67,316 58,026 78,711 Public Works - Street Maintenance 155,356 387,835 330,338 326,848 Public Works - Open Spaces - - 549,100 578,400
Public Works - Building Maintenance - - 150,000 150,000 Public Works - Fleet 85,393 97,172 114,422 118,310
Community Development - Community Promotion 56,204 69,232 274,906 264,500 Parks & Recreation 43,744 64,938 67,292 100,000
Parks & Recreation - Henderson Pool - 9,538 11,000 12,500 Parks & Recreation - Sportspark - - 2,500 2,500
Subtotal Fund 102 $ 6,691,311 $ 8,314,628 $ 9,718,587 $ 8,994,579 Measure Q - Fire (103)
Barstow Fire Protection District $ 3,409,093 $ 3,676,384 $ 4,559,193 $ 3,680,734 Barstow Fire Protection District - Administrative $ 88,469 $ 94,348 $ 105,886 $ 108,981 Subtotal Fund 103 $ 3,497,562 $ 3,770,732 $ 4,665,079 $ 3,789,715 General Fund II (104)
General Fund II $ 221,722 $ 216,219 $ 47,100 $ 50,850
Subtotal Fund 104 $ 221,722 $ 216,219 $ 47,100 $ 50,850 Special Revenue Funds (200's)
COVID-19 $ 787,043 $ 577,784 $ 4,721,169 $ -
Measure I 1,302,399 1,491,315 3,185,538 1,360,100
Gas Tax 538,313 525,000 6,900 6,900
SB1-RMRA 771,481 46,342 385,580 901,632
Asset Seizure 13,013 1,605 7,500 11,500
Community Development Block Grant (CDBG) 29,250 285,771 542,174 262,048 Grants - Reimbursable 887,435 4,896,027 15,469,121 39,150 Grants - Prefunded 64,094 28,475 374,936 36,992
Public Safety COPS Program 222,615 154,143 166,568 311,000 Odessa Water District 4,070 4,070 4,240 4,825
Barstow Harvey House Foundation 300 325 325 325
Barstow Community Services Foundation 300 335 335 335
Transportation Fund 386,570 - - -
Subtotal Fund 200's $ 5,006,883 $ 8,011,192 $ 24,864,386 $ 2,934,807 Barstow Fire Protection District (225)
Barstow Fire Protection District $ 4,794,290 $ 13,986,206 $ 6,571,738 $ 6,576,865 Barstow Fire Protection District - Administrative 86,485 86,852 94,768 97,542 Subtotal Fund 225 $ 4,880,775 $ 14,073,058 $ 6,666,506 $ 6,674,407 Debt Service Funds (300's)
TRIP-Debt Service $ 1,457,794 $ - $ - $ -
Debt Service $ - $ 28,413,497 $ 2,838,712 $ 2,656,620
Subtotal Fund 300's $ 1,457,794 $ 28,413,497 $ 2,838,712 $ 2,656,620 17 16.a
Packet Pg. 160 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) FY 20-21 FY 21-22 FY 22-23 FY 23-24
Fund/Department Actual Actual Amended Proposed
BUDGET COMPARISON - FY24

BY FUND/BY DEPARTMENT
Capital Projects (400)
Capital Projects $ 3,866,823 $ 7,412,546 $ 21,983,008 $ 2,468,171 Subtotal Fund 400 $ 3,866,823 $ 7,412,546 $ 21,983,008 $ 2,468,171 Development Fund (425)
Development Fund $ 432,022 $ - $ - $ -
Subtotal Fund 425 $ 432,022 $ - $ - $ -
Landscape District & Light Maint District (530)
Landscape District & Light Maint District $ 65,081 $ 7,629 $ 106,677 $ 15,900 Subtotal Fund 530 $ 65,081 $ 7,629 $ 106,677 $ 15,900
Wastewater Reclamation (605)
Wastewater Reclamation $ 4,626,049 $ 4,092,376 $ 9,573,678 $ 6,428,025 Subtotal Fund 605 $ 4,626,049 $ 4,092,376 $ 9,573,678 $ 6,428,025 Solid Waste (650)
Solid Waste $ 3,901,113 $ 5,088,341 $ 5,798,558 $ 6,085,100 Subtotal Fund 650 $ 3,901,113 $ 5,088,341 $ 5,798,558 $ 6,085,100 RDA Dissolution (801)
RDA Dissolution $ 141,720 $ 95,203 $ 882,263 $ -
Subtotal Fund 801 $ 141,720 $ 95,203 $ 882,263 $ -
Grand Total $ 53,115,539 $ 115,897,668 $ 111,202,487 $ 64,536,466 18 16.a
Packet Pg. 161 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) # of Positions Position % Authorized Budgeted Salary
Authorized of FTE FTE's FTE's Range
Department: City Council
Mayor 1.00 50% 0.50 0.50 NR
Council Members 4.00 50% 2.00 2.00 NR
City Treasurer 1.00 50% 0.50 0.50 NR
City Clerk 1.00 50% 0.50 0.50 NR
Total Council: 7.00 3.50 3.50 NR
Department: City Manager Office
City Manager 1.00 100% 1.00 1.00 001
Assistant City Manager 1.00 100% 1.00 1.00 12440/12380
Executive Assistant 1.00 100% 1.00 1.00 11500/11440
Economic Development Administrator 1.00 100% 1.00 1.00 11730/11670 Human Resources Manager 1.00 100% 1.00 1.00 11900/11840 Public Information Officer 1.00 100% 1.00 1.00 11730/11670 Information Technology Manager 1.00 100% 1.00 1.00 11900/11840 Information Technology Coordinator 1.00 100% 1.00 1.00 11680/11620 Information Technology Technician 3.00 100% 3.00 3.00 11300/11240 City Clerk Services Manager 1.00 100% 1.00 1.00 12000/11940 Administrative Assistant 1.00 100% 1.00 1.00 11300/11240 Office Assistant 1.00 100% 1.00 1.00 11150/11090
Total City Manager: 14.00 14.00 14.00
Department: Community Development
Planning & Community Development Administrator 1.00 100% 1.00 1.00 11730/11670 Office Assistant 1.00 100% 1.00 1.00 11150/11090
Administrative Analyst 1.00 100% 1.00 1.00 11580/11520
Administrative Assistant 1.00 100% 1.00 1.00 11300/11240 Engineering Services Administrator 1.00 100% 1.00 1.00 11730/11670 City Building Official/Fire Marshal 1.00 100% 1.00 1.00 12150/12090 Community Development Inspector II 2.00 100% 2.00 2.00 11550/11490 Community Development Inspector I 2.00 100% 2.00 2.00 11450/11390 Code Compliance Supervisor 1.00 100% 1.00 1.00 11550/11490 Code Compliance Officer 5.00 100% 5.00 5.00 11200/11140 Total Community Development: 16.00 16.00 16.00
Department: Community Services
Public Works Superintendent 1.00 100% 1.00 1.00 11830/11770 Field Services Supervisor 1.00 100% 1.00 1.00 11680/11620 Field Public Services Assistant I 6.00 100% 6.00 6.00 11100/11040 Field Public Services Assistant II 4.00 100% 4.00 4.00 11200/11140 Field Public Services Assistant III 0.00 100% 0.00 0.00 11300/11240 Facility Maintenance Supervisor 1.00 100% 1.00 1.00 11680/11620 Facility Public Services Assistant I 1.00 100% 1.00 1.00 11100/11040 Facility Public Services Assistant II 1.00 100% 1.00 1.00 11200/11140 Facility Public Services Assistant III 1.00 100% 1.00 1.00 11300/11240 Parks & Open Space Supervisor 1.00 100% 1.00 1.00 11680/11620 Parks Public Services Assistant I 4.00 100% 4.00 4.00 11100/11040 Parks Public Services Assistant II 2.00 100% 2.00 2.00 11200/11140 Parks Public Services Assistant III 1.00 100% 1.00 1.00 11300/11240 Fleet Maintenance Supervisor 1.00 100% 1.00 1.00 11680/11620 Fleet Mechanic 1.00 100% 1.00 1.00 11400/11340
Senior Fleet Mechanic 2.00 100% 2.00 2.00 11450/11390
Total Community Services: 28.00 28.00 28.00

CITY OF BARSTOW
Master Staffing Plan FY 2023-2024
Job Classification
Salary Range is listed as Tier II/Tier I
19 16.a
Packet Pg. 162 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) # of Positions Position % Authorized Budgeted Salary
Authorized of FTE FTE's FTE's Range

CITY OF BARSTOW
Master Staffing Plan FY 2023-2024
Job Classification
Department: Community Services - Parks
Parks & Recreation Superintendent 0.00 100% 0.00 0.00 11830/11770 Recreation Activity Coordinator 1.00 100% 1.00 1.00 11550/11490 Recreation Program Coordinator 1.00 100% 1.00 1.00 11400/11340 Office Assistant 1.00 100% 1.00 1.00 11150/11090
PT - Pool Manager 1.00 50% 0.50 0.50 10770
PT - Senior Recleader/Senior Lifeguard 8.00 50% 4.00 4.00 10550 PT - Recleader/Lifeguard 34.00 50% 17.00 17.00 10390
Total Community Services - Parks: 46.00 24.50 24.50
Department: Environmental Services
General Manager Environmental Services 0.00 100% 0.00 0.00 12150/12090 Wastewater Treatment Plant Superintendent 1.00 100% 1.00 1.00 11830/11770 Lead Wastewater Treatment Plant Operator 1.00 100% 1.00 1.00 11550/11490 Wastewater Mechanic 2.00 100% 2.00 2.00 11400/11340
Senior WW Treatment Plant Operator 1.00 100% 1.00 1.00 11300/11240 WW Treatment Plant Operator 2.00 100% 2.00 2.00 11200/11140 WW Treatment Plant Operator (In Training) 4.00 100% 4.00 4.00 11100/11040 Administrative Analyst (Waste Management) 1.00 100% 1.00 1.00 11580/11520 Total Environmental Services: 12.00 12.00 12.00
Department: Finance Department
Finance Director 1.00 100% 1.00 1.00 12240
Administrative Services Manager 1.00 100% 1.00 1.00 12000/11940 Accountant 1.00 100% 1.00 1.00 11730/11670
Accounting Technician 5.00 100% 5.00 5.00 11300/11240
Total Finance Department: 8.00 8.00 8.00
Department: Police Department
Director of Pubilc Safety / Police Chief 1.00 100% 1.00 1.00 12160 Police Captain 1.00 100% 1.00 1.00 12150/12090
Police Lieutenant 2.00 100% 2.00 2.00 12070/12010
Police Sergeant 5.00 100% 5.00 5.00 11900/11840
Police Corporal 5.00 100% 5.00 5.00 11680/11620
Police Detective 2.00 100% 2.00 2.00 11680/11620
Police Officer 29.00 100% 29.00 29.00 11580/11520
Police Officer - School Resource Officer 2.00 100% 2.00 2.00 11580/11520 Senior Administrative Assistant 1.00 100% 1.00 1.00 11400/11340 Police Services Supervisor 1.00 100% 1.00 1.00 11680/11620 Senior Dispatcher 1.00 100% 1.00 1.00 11400/11340
Dispatcher 10.00 100% 10.00 10.00 11300/11240
Police Services Assistant 5.00 100% 5.00 5.00 11200/11140 Senior Crime Scene Evidence Technician 1.00 100% 1.00 1.00 11500/11440 Crime Scene Evidence Technician 1.00 100% 1.00 1.00 11300/11240 Total Police Department: 67.00 67.00 67.00
Department: Fire Department
Fire Chief 1.00 100% 1.00 1.00 12240
Fire Battalion Chief 3.00 100% 3.00 3.00 11860
Fire Captain 6.00 100% 6.00 6.00 11780
Fire Engineer 6.00 100% 6.00 6.00 11560
Firefighter/Paramedic 9.00 100% 9.00 9.00 11460
Firefighter/EMT 3.00 100% 3.00 3.00 11360
Office Assistant 1.00 100% 1.00 1.00 11150/11090
Arson Investigator 1.00 100% 1.00 1.00 11400/11340
Total Fire Department: 30.00 30.00 30.00
Totals 228.00 203.00 203.00
Salary Range is listed as Tier II/Tier I
20 16.a
Packet Pg. 163 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) FY 2020-2022 FY 2022-2023 FY 2023-2024
Actual FTE's Actual FTE's Proposed FTE's
Department: Elected Officials
Mayor 1.00 1.00 1.00
City Council Member 4.00 4.00 4.00
City Treasurer 1.00 1.00 1.00
City Clerk 1.00 1.00 1.00
Total Council: 7.00 7.00 7.00
Department: City Manager Office
City Manager 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00
Public Information Officer 0.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00
Economic Development Administrator 1.00 1.00 1.00
Human Resources Manager 1.00 1.00 1.00
Information Technology Manager 1.00 1.00 1.00
Information Technology Coordinator 1.00 1.00 1.00
Information Technology Technician 2.00 3.00 3.00
City Clerk Services Manager 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Office Assistant 2.00 2.00 1.00
Total City Manager Office: 13.00 15.00 14.00
Department: Community Development
Planning & Community Development Administrator 1.00 1.00 1.00 Administrative Assistant/Sr. Administrative Assistant 0.00 1.00 1.00 Office Assistant/Sr. Office Assistant 2.00 3.00 1.00
Engineering Services Administrator 1.00 1.00 1.00
Administrative Analyst 0.00 1.00 1.00
City Building Official/Fire Marshal 1.00 1.00 1.00
Comm. Dev. Inspector/Sr. Building Inspector 5.00 6.00 4.00 Code Compliance Supervisor 1.00 1.00 1.00
Code Compliance Officer 1.00 5.00 5.00
Total Community Development: 12.00 20.00 16.00
City of Barstow
4 Year Personnel Summary
Job Classification
21 16.a
Packet Pg. 164 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) FY 2020-2022 FY 2022-2023 FY 2023-2024
Actual FTE's Actual FTE's Proposed FTE's
City of Barstow
4 Year Personnel Summary
Job Classification
Department: Community Services
Public Works Manager (reclassified to PW Superintendent) 1.00 0.00 0.00 Public Works Superintendent 0.00 1.00 1.00
Administrative Assistant 1.00 0.00 0.00
Parks & Open Space Supervisor 0.00 1.00 1.00
Field Services Supervisor 1.00 1.00 1.00
Field Public Services Assistant III (Street) 2.00 2.00 0.00 Field Public Services Assistant I/II (Street) 9.00 10.00 10.00 Facility Maintenance Supervisor 1.00 1.00 1.00
Facility Public Services Assistant III (Building/Open Space) 2.00 2.00 2.00 Facility Public Services Assistant I/II (Building/Open Space) 9.00 9.00 8.00 Fleet Maintenance Supervisor 1.00 1.00 1.00
Fleet Mechanic/Sr. Mechanic 3.00 3.00 3.00
PT - Maintenance Worker 4.00 4.00 2.00
Total Community Services: 34.00 35.00 30.00
Department: Community Services - Parks
Parks & Recreation Superintendent 1.00 1.00 0.00
Recreation Activity Coordinator 0.00 1.00 1.00
Recreation Program Coordinator 1.00 1.00 1.00
Senior Recreation Leader - Extended PT 0.00 0.00 0.00
Office Assistant 1.00 1.00 1.00
PT - Recleader/Lifeguard
Total Community Services - Parks: 3.00 4.00 3.00
Department: Environmental Services
General Manager Environmental Services 1.00 1.00 0.00
Wastewater Treatment Plant Superintendent 1.00 1.00 1.00 Wastewater Treatment Plant Supervisor 0.00 0.00 0.00
Lead Wastewater Treatment Plant Operator 1.00 1.00 1.00 Wastewater Mechanic/Sr. Wastewater Mechanic 2.00 2.00 2.00 WW Treatment Plant Operator/Sr. WW Treatment Plant Operator 2.00 7.00 7.00 Industrial Pretreatment Superintendent 1.00 0.00 0.00
Environmental Services Assistant I/II 3.00 0.00 0.00
Administrative Analyst (Waste Management) 1.00 1.00 1.00 Total Environmental Services 12.00 13.00 12.00
Department: Finance Department
22 16.a
Packet Pg. 165 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) FY 2020-2022 FY 2022-2023 FY 2023-2024
Actual FTE's Actual FTE's Proposed FTE's
City of Barstow
4 Year Personnel Summary
Job Classification
Finance Director 0.00 1.00 1.00
Administrative Services Manager 1.00 1.00 1.00
Accountant 1.00 1.00 1.00
Accounting Technician/Sr. Accounting Technician 5.00 5.00 5.00 Total Finace Development: 7.00 8.00 8.00
Department: Police Department
Director of Public Safety / Police Chief 1.00 1.00 1.00 Police Captain 1.00 1.00 1.00
Police Lieutenant 2.00 2.00 2.00
Police Sergeant 5.00 5.00 5.00
Police Corporal 5.00 5.00 5.00
Police Detective 2.00 2.00 2.00
Police Officer 29.00 29.00 29.00
Police Officer - School Resource Officer 2.00 2.00 2.00 Sr. Administrative Assistant 1.00 1.00 1.00
Police Services Supervisor 1.00 1.00 1.00
Sr. Dispatcher 1.00 1.00 1.00
Dispatcher 10.00 10.00 10.00
Police Services Assistant/Sr. Police Services Assistant 5.00 5.00 5.00 Crime Scene Evidence Techincian/Sr. Crime Scene Evidence Tech 2.00 2.00 2.00 Total Police Department: 67.00 67.00 67.00
Department: Fire Department
Fire Chief 1.00 1.00 1.00
Fire Battalion Chief 3.00 3.00 3.00
Fire Captain 6.00 6.00 6.00
Fire Engineer 6.00 6.00 6.00
Firefighter/Paramedic 12.00 9.00 9.00
Firefighter/EMT 0.00 3.00 3.00
Office Assistant 1.00 1.00 1.00
Arson Investigator 1.00 1.00 1.00
Total Fire Department: 30.00 30.00 30.00
Totals 185.00 199.00 187.00
23 16.a
Packet Pg. 166 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Revenue Classification Revenue Revenue Budget Revenue Revenue Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24

PROPERTY TAXES-SEC/UNSEC
100.401.111.110 PROPERTY TAXES 1,063,900 1,084,354 1,000,000 1,100,000 110.0% 1,000,000 100.401.111.112 PARK-PROPERTY TAX 703,191 715,538 700,000 715,000 102.1% 700,000 100.401.111.113 RDA RESIDUAL TAX PAYMENT 458,653 528,026 450,000 550,000 122.2% 450,000 100.401.111.118 PARKS-RDA RESIDUAL TAX PAYMENT 283,748 326,748 300,000 300,000 100.0% 300,000 100.401.111.122 VLF SWAP-TAX CODE 97.70 2,281,858 2,444,594 2,500,000 2,500,000 100.0% 2,500,000 Total - Property Taxes-Sec/Unsec 4,791,350 5,099,260 4,950,000 5,165,000 104.3% 4,950,000

SALES & USE TAX
100.406.210.120 SALES & USE TAX 7,550,456 8,565,938 8,250,000 8,250,000 100.0% 8,350,000 100.406.210.130 SB509/PUBLIC SAFETY 178,141 231,705 175,000 238,000 136.0% 200,000 Total - Local Taxes 7,728,597 8,797,643 8,425,000 8,488,000 100.7% 8,550,000

TRANSIENT LODGING TAXES
100.410.230.141 TRANSIENT OCCUPANCY TAX 3,435,428 4,297,962 3,750,000 4,400,000 117.3% 3,750,000 100.410.230.142 TRANS OCCUPANCY PENALTY/INT 1,036 20,589 10,000 19,000 190.0% 10,000 Total - Transient Lodging Taxes 3,436,464 4,318,551 3,760,000 4,419,000 117.5% 3,760,000

FRANCHISES
100.411.220.131 FRANCHISE-TIME WARNER CABLE 203,191 200,746 200,000 200,000 100.0% 200,000 100.411.220.132 FRANCHISE-GOLDEN STATE WATER 97,818 101,609 95,000 98,564 103.8% 95,000 100.411.220.133 FRANCHISE-SW GAS & PG&E 61,260 65,755 65,000 81,398 125.2% 65,000 100.411.220.134 FRANCHISE-SO CALIF EDISON 268,011 299,018 250,000 364,920 146.0% 250,000 100.411.220.135 FRANCHISE-CAL NEV PIPELINE (KINDER) 2,094 1,078 1,000 8,970 897.0% 1,000 100.411.220.136 FRANCHISE-BURRTEC SOLID WASTE 166,340 61,753 42,500 50,000 117.6% 48,000 100.411.220.137 FRANCHISE-WATER RECLAMATION 67,388 - 68,000 - 0.0% - 100.411.220.138 FRANCHISE TOWING 1,000 1,100 1,000 1,000 100.0% 1,000 100.411.220.139 FRANCHISE-MUNIS SOLID WASTE 173,636 305,509 357,500 340,000 95.1% 363,000 100.411.220.140 FRANCHISE-MUNIS WATER RECLAMATION 135,260 175,485 211,000 195,000 92.4% 198,000 Total - Franchises 1,175,998 1,212,053 1,291,000 1,339,852 103.8% 1,221,000

BUSINESS LICENSE TAXES
100.412.250.171 BUSINESS LICENSE 160,851 164,238 150,000 150,000 100.0% 150,000 100.412.250.172 BUSINESS LICENSE PENALTY/INT 4,952 5,336 3,000 4,000 133.3% 3,000 100.412.250.173 BUSINESS LICENSE RENEWAL FEES 26,622 26,288 22,500 23,000 102.2% 22,500 100.412.250.174 BUSINESS LIC PROCESSING FEE 13,958 15,213 10,000 12,000 120.0% 10,000 100.412.250.177 TECHNOLOGY FEE 11,006 11,956 21,000 12,000 57.1% 21,000 100.412.250.178 SB1186 ADA ACCESS & EDUCATION 5,216 5,285 2,500 5,000 200.0% 2,500 Total - Business License Taxes 222,605 228,316 209,000 206,000 98.6% 209,000

REAL PROPERTY TRANSFER TAXES
100.413.240.160 PROPERTY TRANSFER TAX 55,188 144,162 100,000 85,000 85.0% 75,000 Total - Real Property Transfer Taxes 55,188 144,162 100,000 85,000 85.0% 75,000

SUPPLEMENT TAX CURRENT
100.431.111.114 SUPPLEMENT TAX - CURRENT 30,220 23,338 20,000 45,000 225.0% 20,000 Total - Supplement Tax Current 30,220 23,338 20,000 45,000 225.0% 20,000

SUPPLEMENT TAX PRIOR
100.433.111.115 SUPPLEMENT TAX - PRIOR YEAR 13,623 36,897 25,000 25,000 100.0% 25,000 Total - Supplement Tax Prior 13,623 36,897 25,000 25,000 100.0% 25,000

CONSTRUCTION PERMITS
100.503.310.221 BUILDING PERMITS 195,733 160,661 145,000 200,000 137.9% 150,000 100.503.311.222 PLUMBING PERMITS 3,400 3,615 3,500 5,000 142.9% 3,500 100.503.312.223 ELECTRICAL PERMITS 3,871 4,088 2,500 2,500 100.0% 4,000 100.503.313.224 HEAT/AIR CONDITIONING PERMIT 6,002 10,264 4,500 4,500 100.0% 5,000 100.503.317.227 LOCAL GOVERNMENT RETAINER 130 79 100 100 100.0% 100 100.503.317.228 SEISMIC ACCT (STRONG MOTION) 315 121 200 200 100.0% 200 100.503.318.229 GRADING PERMIT 187 1,480 1,000 1,000 100.0% 2,000 100.503.318.235 MISC CONSTRUCTION FEES 908 645 500 1,250 250.0% 500 100.503.318.237 INSPECTION OUTSIDE BUSINESS HOURS 48 2,101 4,000 24,000 600.0% 4,000 100.503.318.238 INVESTIGATION FEES 1,515 2,751 2,000 4,500 225.0% 2,000 100.503.318.239 INSPECTION FEE 2,179 4,545 2,000 8,000 400.0% 2,000 100.503.318.240 FIRE PREVENTION MOU/CONSTRUCTION PERMITS 27,944 32,366 20,000 25,000 125.0% 25,000 100.503.318.241 FIRE PREVENTION MOU/ANNUAL OP PERMITS 89,690 105,150 65,000 100,000 153.8% 75,000 Total - Construction Permits 331,922 327,866 250,300 376,050 150.2% 273,300

STREET & CURB PERMITS
100.504.321.240 STREET/CURB PERMIT 93,900 72,593 40,000 75,000 187.5% 50,000 Total - Street & Curb Permits 93,900 72,593 40,000 75,000 187.5% 50,000

OTHER LICENSES/PERMITS-ALARM
100.506.322.293 ALARM PERMIT 7,654 5,560 5,000 5,000 100.0% 5,000 Total - Other Licenses/Permits-Alarm 7,654 5,560 5,000 5,000 100.0% 5,000

OTHER LICENSES/PERMITS-TRANSPORTATION
100.507.323.294 TRANSPORTATION PERMIT 2,595 2,008 3,000 3,500 116.7% 3,000 Total - Other Licenses/Permits-Transportation 2,595 2,008 3,000 3,500 116.7% 3,000

OTHER LICENSES/PERMITS-BINGO GAME
GENERAL FUND REVENUE 100
24 16.a
Packet Pg. 167 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Revenue Classification Revenue Revenue Budget Revenue Revenue Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
GENERAL FUND REVENUE 100
100.508.324.295 BINGO GAME PERMIT 300 750 300 300 100.0% 300 100.508.324.297 BANNER PERMITS 125 335 500 300 60.0% 500 Total - Other Licenses/Permits-Bingo Game 425 1,085 800 600 75.0% 800

RENTAL INSPECTION SERVICES
100.509.325.298 RENTAL INSPECTION SERVICES - - 25,000 38,000 152.0% 150,000 Total - Rental Inspection Services - - 25,000 38,000 152.0% 150,000

VEHICLE CODE FINES
100.510.410.310 COUNTY-SUPERIOR COURT FINES 13,376 13,086 10,000 21,000 210.0% 10,000 100.510.410.311 PD PHOENIX CITATIONS 2,409 3,802 4,000 300 7.5% 500 100.510.410.312 PD FINES Collection 4,698 20,167 15,000 2,000 13.3% 5,000 100.510.410.313 STATE CITATION COLLECTION REV 10,492 19,138 10,000 20,000 200.0% 15,000 100.510.410.314 COUNTY-CVC FINES POST 24,539 33,128 22,000 35,000 159.1% 20,000 Total - Vehicle Code Fines 55,514 89,321 61,000 78,300 128.4% 50,500

OTHER FINES
100.511.420.330 CODE ENFORCEMENT FINES 5,368 9,033 10,000 7,100 71.0% 5,000 100.511.420.331 ADMIN LIEN FINES & ADMIN CHGS 6,566 48,254 7,000 6,000 85.7% 7,000 100.511.420.340 EXCESSIVE ALARM FINES 22,475 16,425 12,000 13,000 108.3% 12,000 100.511.420.345 HUMANE SOCIETY VIOLATIONS - - 800 800 100.0% - Total - Other Fines 34,409 73,712 29,800 26,900 90.3% 24,000

INVESTMENT EARNINGS
100.514.110.410 INVESTMENT EARNINGS 9,253 2,448 10,000 2,000 20.0% 5,000 100.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS (31,433) (18,332) - 4,328 0.0% - 100.514.510.422 GASB 87 - INTEREST REVENUE - 16,600 - - 0.0% - Total - Investment Earnings (22,180) 716 10,000 6,328 63.3% 5,000

USE OF PROPERTY
100.515.514.430 RENT - AMERIGAS - 7,913 6,000 3,000 50.0% 12,000 100.515.514.431 UNION BANK RENT 5,431 5,455 5,400 5,455 101.0% 5,400 100.515.514.432 COMMUNITY CENTER RENT 2,700 13,450 12,000 18,000 150.0% 10,000 100.515.514.433 DANA PARK BUILDING RENT - 1,350 2,000 800 40.0% 1,000 100.515.514.435 HENDERSON POOL RENTAL 4,160 6,700 10,000 6,500 65.0% 5,000 100.515.514.436 PARKS-ELECTRICITY RENTAL - 425 - - 0.0% - 100.515.514.438 SP-BATTING CAGE/EQUIP RENTAL - 5,287 1,500 500 33.3% 500 100.515.514.440 SPORTSPARK FACILITY RENTAL 12,435 15,813 15,000 7,500 50.0% 10,000 100.515.514.443 SPRTSPRK FCLTY/ LGHT RNTL - BLL BASEBALL 2,924 5,581 - - 0.0% - 100.515.514.444 SPRTSPRK FCLTY/ LGHT RNTL - BLL SOFTBALL 2,673 4,143 - - 0.0% - 100.515.514.445 HARVEY HOUSE LEASES 58,741 91,254 80,000 80,000 100.0% 80,000 100.515.514.447 HARVEY HOUSE FACILITY RENTAL 17,334 16,500 18,000 15,000 83.3% 15,000 100.515.514.448 HELIPAD RENTAL 36,310 36,540 37,636 37,636 100.0% 38,000 100.515.514.449 SPRTSPRK FCLTY/ LGHT RNTL - SOCCER 2,757 8,463 7,000 15,408 220.1% - 100.515.514.450 GASB 87 - LEASE CONTRA ACCT - (11,904) - - 0.0% - Total - Use of Property 145,465 206,970 194,536 189,799 97.6% 176,900

MOTOR VEHICLE IN-LIEU TAX
100.519.610.520 MOTOR VEHICLE IN LIEU 17,799 27,963 - 26,172 0.0% 20,000 Total - Motor Vehicle In-Lieu Tax 17,799 27,963 - 26,172 0.0% 20,000

HOMEOWNERS PROPERTY TAX RELIEF
100.522.111.119 HOMEOWNERS PROP TAX RELIEF 11,208 12,664 10,000 10,000 100.0% 10,000 Total - Homeowners Property Tax Relief 11,208 12,664 10,000 10,000 100.0% 10,000

PEACE OFFICERS STANDARARDS & TRAINING
100.525.645.593 POST - - 968 968 100.0% -
Total - Peace Officers Standards & Training - - 968 968 100.0% -

PARKS CHARGES FOR SERVICES
100.630.631.100 DAY/PASS FEES 2,034 21,880 18,000 19,000 105.6% 15,000 100.630.631.101 RAQUETBALL REVENUE 257 3 - 30 0.0% -
100.630.631.103 PASSES REVENUE 3,455 16,985 16,000 16,000 100.0% 15,000 100.630.631.105 SNACK BAR - HARVEY HOUSE - 217 2,000 285 14.3% - 100.630.631.106 SNACK BAR / VENDING 933 19,170 20,000 12,000 60.0% 15,000 100.630.631.200 KARATE 1,550 10,050 8,000 8,500 106.3% 8,000 100.630.631.203 JUDO 838 3,340 3,000 3,000 100.0% 3,000 100.630.631.206 AEROBIC / WEIGHT CLASS 175 1,525 1,500 1,500 100.0% 1,000 100.630.631.210 MIDDLE SCHOOL BASKETBALL 25 - - - 0.0% - 100.630.631.211 ELEMENTARY BASKETBALL 2,795 13,815 13,800 11,070 80.2% 10,000 100.630.631.212 REGISTRATION - PEEWEE - - 1,500 1,305 87.0% 1,500 100.630.631.213 CHEERLEADING 3,875 7,810 8,000 10,000 125.0% 8,000 100.630.631.214 INDOOR KIDDIE SOCCER - 2,655 3,240 3,240 100.0% 3,000 100.630.631.217 ADULT BASKETBALL (300) - - - 0.0% -
100.630.631.224 VOLLEYBALL 1,900 - - - 0.0% -
100.630.631.229 WOMENS SELF DEFENSE COURSE (150) 720 1,100 - 0.0% - 100.630.631.231 TENNIS 2,315 900 150 150 100.0% 100
25 16.a
Packet Pg. 168 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Revenue Classification Revenue Revenue Budget Revenue Revenue Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
GENERAL FUND REVENUE 100
100.630.631.232 TRACK & FIELD 275 50 340 565 166.2% 300 100.630.631.233 ADULT MENS SOCCER - - - - 0.0% -
100.630.631.234 AIKIDO - - - - 0.0% 3,000
100.630.631.235 ARTS & CRAFTS - - - - 0.0% 1,500
100.630.632.100 TOT TIME REGISTRATION 80 - - - 0.0% -
100.630.636.100 OPEN SWIM 15,478 18,066 18,000 11,000 61.1% 15,000 100.630.636.102 LESSONS - 2,310 2,300 1,000 43.5% 1,000 100.630.636.103 PASSES - - - - 0.0% -
100.630.636.104 SNACK BAR - POOL 3,610 10,422 10,000 8,000 80.0% 10,000 100.630.636.107 LIFE GUARD COURSE 160 960 - - 0.0% -
Total - Parks Charges for Services 39,305 130,878 126,930 106,645 84.0% 110,400

SPORTSPARK CHARGES FOR SERVICES
100.640.200.201 SOFTBALL MENS TEAM REGISTRATION 1,500 1,800 1,500 1,500 100.0% 1,500 100.640.200.202 SOFTBALL COED TEAM REGISTRATION 1,500 1,500 1,500 1,500 100.0% 1,500 100.640.200.204 T-BALL REGISTRATION (135) 990 1,000 1,235 123.5% 1,000 100.640.600.601 SPORTSPARK CONCESSIONS 36 21,469 20,000 28,000 140.0% 20,000 Total - Sportspark Charges for Services 2,901 25,759 24,000 32,235 134.3% 24,000

ZONING & SUBDIVISION FEES
100.701.705.609 LOT LINE ADJUSTMENTS 6,903 - - 531 0.0% - 100.701.710.612 CONDITIONAL USE PERMIT 12,108 12,808 5,000 5,545 110.9% 5,000 100.701.710.613 VACATION OF STREETS 1,479 - - - 0.0% -
100.701.710.615 HOME OCCUPATION PERMIT 1,020 1,100 700 1,100 157.1% 700 100.701.710.616 MISC FEES AND PERMITS 110 502 100 204 204.0% 100 100.701.710.617 FILMING PERMIT 1,500 - 350 350 100.0% - 100.701.712.616 TEMPORARY USE PERMIT ( TUP ) 422 2,708 1,000 1,500 150.0% 100 Total - Zoning & Subdivision Fees 23,542 17,118 7,150 9,230 129.1% 5,900

PLAN CHECKING FEES
100.704.715.608 APPEALS TO PLANNING COMMISSION 1,242 - - - 0.0% - 100.704.715.610 FINAL PARCEL MAP 707 - 1,000 707 70.7% - 100.704.715.611 TENATIVE PARCEL MAP 913 2,739 1,000 3,739 373.9% - 100.704.715.613 PLAN CHECK FEE 90,041 100,189 100,000 75,000 75.0% 100,000 100.704.715.614 TENTATIVE TRACT MAP - - 1,000 - 0.0% -
100.704.715.615 STREET IMPROVEMENT PLAN CHECK - - 500 - 0.0% - 100.704.715.619 SITE PLAN REVIEW 375 2,173 1,375 1,375 100.0% 1,000 Total - Plan Checking Fees 93,278 105,101 104,875 80,821 77.1% 101,000

CANNABIS FEES
100.780.720.601 CANNABIS FEES-FINGERPRINTING/BACKGROUNDS - 4,548 5,000 5,000 100.0% 5,000 100.780.720.602 CANNABIS FEES-INITIAL APPLICATION - 429,382 149,000 149,159 100.1% - 100.780.720.603 CANNABIS FEES-ANNUAL RENEWAL - - - 28,216 0.0% 250,000 100.780.720.604 CANNABIS FEES-QUARTERLY INSPECTIONS - 2,200 2,500 4,400 176.0% 40,000 100.780.720.605 CANNABIS FEES-DISPENSARY/DELIVERY FEE 3% - 6,852 32,500 70,000 215.4% 70,000 100.780.720.606 CANNABIS FEES-FACILITY FEE $5/SQ FT - - - - 0.0% 600,000 100.780.720.607 CANNABIS FEES-COMMUNITY BENEFIT PROGRAM - 65,000 450,000 76,000 16.9% 350,000 100.780.720.608 CANNABIS FEES-PUBLIC SAFETY 50% ALLOC - 6,852 32,500 70,000 215.4% 70,000 Total - Cannabis Fees - 514,834 671,500 402,775 60.0% 1,385,000

OTHER CURR SC-FINGERPRINTS
100.802.745.622 P.D. PRINT FEES 1,430 5,090 7,500 7,600 101.3% 1,000 Total - Other Curr SC-Fingerprints 1,430 5,090 7,500 7,600 101.3% 1,000

OTHER CURRENT SC-DAR ADMIN
100.804.790.925 CHARGES FOR SERVICES-FLEET 48,501 71,612 75,000 65,000 86.7% 50,000 100.804.790.926 FLEET-OVERHEAD CHARGES 4,850 7,161 6,000 6,500 108.3% 5,000 100.804.790.928 GENERAL LIAB/PROPERTY CLAIM REIMB 313,116 - 10,000 5,808 58.1% 5,000 Total - Other Current SC-DAR Admin 366,467 78,773 91,000 77,308 85.0% 60,000

OTHER REVENUE SOURCES-ALL OTHER
100.819.640.561 CAL TRANS ST SWEEPING REIMB 3,432 4,540 4,540 4,540 100.0% 4,540 100.819.752.600 POLICE RESOURCE OFFICER/BUSD - 110,986 125,000 150,000 120.0% 125,000 100.819.752.604 POLICE SERVICE REVENUE 22,591 56,561 10,000 10,000 100.0% 5,000 100.819.752.606 GF PROJ REIMBURSEMENT COST 52,019 8,773 - - 0.0% - 100.819.753.606 STATE MANDATED COST REIMB/SB90 18,961 26 20,327 20,327 100.0% 20,000 100.819.753.612 DISPATCH COSTS TO FIRE DIST 205,000 205,000 205,000 205,000 100.0% 205,000 100.819.755.631 COPY/VIDEO/CD'S/MAPS REVENUE 7,334 7,003 3,500 5,000 142.9% 4,000 100.819.775.635 RETURN CHECK SERVICE CHARGE 75 150 200 200 100.0% 100 100.819.782.645 PASSPORT PROCESSING FEE 9,555 8,645 5,000 4,500 90.0% 5,000 100.819.782.647 ERMA INDEMNITY REIMBURSEMENT 50,000 - - - 0.0% - 100.819.783.632 CELL TOWER RENT 461,636 - - - 0.0% -
100.819.783.634 PARK-MISCELLANEOUS INCOME 358 12,619 10,000 21,000 210.0% 500 100.819.783.636 PRINCIPAL-FIRE LOAN REPAYMENT - - 193,696 - 0.0% - 100.819.784.909 SALE OF PROPERTY 126,938 - - 5,000 0.0% - 100.819.784.910 SALE OF EQUIPMENT 35,555 13,275 6,190 6,190 100.0% 5,000 100.819.784.913 FIREWORKS APPLICATION FEES 1,200 - 1,600 1,600 100.0% 1,600 100.819.788.920 MISCELLANEOUS INCOME 53,437 35,731 150,000 179,000 119.3% 25,000 26 16.a
Packet Pg. 169 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Revenue Classification Revenue Revenue Budget Revenue Revenue Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
GENERAL FUND REVENUE 100
100.819.788.921 PERMA/ERMA REIMBURSEMENT 20,433 18,595 5,000 36,237 724.7% 5,000 100.819.788.922 RESTITUTION REIMBURSEMENTS - 43 - - 0.0% - 100.819.788.923 CENSUS 2020 - CA COMPLETE COUNT 18,531 - - - 0.0% - 100.819.788.924 CREDIT CARD CONVENIENCE FEES - 2,077 2,500 2,900 116.0% 2,500 100.819.788.925 CANDIDATE STATEMENTS - - 720 720 100.0% - 100.819.788.927 IGSA-ANIMAL CONTROL - 6,138 9,200 9,315 101.3% 9,300 100.819.788.928 HARVEY HOUSE MISC INCOME - 5,470 4,000 2,500 62.5% 2,000 100.819.788.929 REIMBURSEMENTS - 57,181 19,500 40,000 205.1% - 100.819.788.931 IGSA-SOLID WASTE - - 66,000 66,000 100.0% 232,000 100.819.788.932 IGSA-MAIL SERVICES - - 8,500 6,600 77.6% 8,000 100.819.788.933 IGSA-FORT IRWIN BASE OPERATIONS - - 616,000 515,000 83.6% 600,000 100.819.788.934 NATIONAL OPIOIDS SETTLEMENT - - 16,733 27,751 165.8% 8,500 100.819.788.999 GASB 87 - LEASE PROCEEDS - 233,250 - - 0.0% - 100.819.790.924 POLICE CONFISCATED FUNDS 3,247 12,789 5,000 5,454 109.1% 5,000 100.819.794.928 RECOVERY/DAMAGES 120,816 - - - 0.0% -
100.819.794.929 GOLDEN STATE WATER CONTRACT REVENUE 15,392 15,392 15,000 15,392 102.6% 15,000 Total - Other Revenue Sources-All Other 1,226,510 814,244 1,503,206 1,340,226 89.2% 1,288,040

TRANSFERS/CONTRIBUTIONS
100.900.820.202 TRANSFER FROM COVID-19 199,760 - 3,640,755 4,766,628 130.9% - 100.900.820.302 TRANSFER FROM DEBT SERVICE - 17,780,710 - - 0.0% - 100.900.820.997 TRANSFER FROM SUCCESSOR AGENCY 64,000 37,000 36,510 36,510 100.0% - Total - Transfers/Contributions 263,760 17,817,710 3,677,265 4,803,138 130.6% - TOTAL - GENERAL FUND REVENUES (FUND 100) 20,149,949 40,190,185 25,623,830 27,469,447 107.2% 22,553,840

MEASURE Q - SALES TAX
102.406.210.120 MEASURE Q TAX 8,851,984 10,072,279 9,500,000 9,500,000 100.0% 9,600,000 Total - Measure Q - Sales Tax 8,851,984 10,072,279 9,500,000 9,500,000 100.0% 9,600,000

INVESTMENT EARNINGS
102.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS (3,119) (34,124) - 33,844 0.0% - Total - Investment Earnings (3,119) (34,124) - 33,844 0.0% -

OTHER REV SOURCES-ALL OTHER
102.819.788.920 MISCELLANEOUS INCOME - 5,305 26,456 26,456 100.0% - 102.819.788.999 GASB 87 - LEASE PROCEEDS - 187,811 - - 0.0% - Total - Other Rev Sources-All Other - 193,116 26,456 26,456 100.0% -

TRANSFERS
102.900.820.302 TRANSFER FROM DEBT SERVICE - 197,563 - - 0.0% - Total - Transfers - 197,563 - - 0.0% -
TOTAL - GENERAL FUND REVENUES (MEASURE Q - FUND 102) 8,848,865 10,428,834 9,526,456 9,560,300 100.4% 9,600,000

INVESTMENT EARNINGS
103.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (503) - 503 0.0% - Total - Investment Earnings - (503) - 503 0.0% -

REIMBURSEMENTS
103.819.788.999 GASB 87 - LEASE PROCEEDS - 37,028 - - 0.0% - Total - Reimbursements - 37,028 - - 0.0% -

TRANSFERS
103.900.820.102 TRANSFER FROM MEAS Q 102 3,497,562 3,733,703 4,665,079 4,665,079 100.0% 3,789,715 Total - Transfers 3,497,562 3,733,703 4,665,079 4,665,079 100.0% 3,789,715 TOTAL - GENERAL FUND REVENUES (MEASURE Q FIRE - FUND 103) 3,497,562 3,770,228 4,665,079 4,665,582 100.0% 3,789,715

INVESTMENT EARNINGS
104.514.110.410 INVESTMENT EARNINGS 13,879 15,475 15,000 (8,396) -56.0% - 104.514.110.416 INTEREST - WW LOAN $4 MILLION 9,484 5,673 - - 0.0% - 104.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS (1,068) (34,254) - 34,097 0.0% - Total - Investment Earnings 22,295 (13,106) 15,000 25,701 171.3% -

REIMBURSEMENTS
104.819.783.636 PRINCIPAL-FIRE LOAN REPAYMENT - - 306,304 - 0.0% 500,000 Total - Reimbursements - - 306,304 - 0.0% 500,000
TOTAL - GENERAL FUND REVENUES (GF II - FUND 104) 22,295 (13,106) 321,304 25,701 8.0% 500,000 TOTAL - GENERAL FUND REVENUES 32,518,671 54,376,141 40,136,669 41,721,030 103.9% 36,443,555 GENERAL FUND REVENUE - MEASURE Q 102
GENERAL FUND REVENUE - MEASURE Q FIRE 103
GENERAL FUND REVENUE - GENERAL FUND II 104
27 16.a
Packet Pg. 170 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Measure Q (102)
TOTAL BUDGET - $8,994,579
Actual Actual Amended Estimated % of Proposed
Code Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 4,130,794 6,288,362 8,402,568 8,402,568 8,253,486 102 Measure Q 8,848,865 10,428,834 9,526,456 9,560,300 100.4% 9,600,000 Total Revenue 8,848,865 10,428,834 9,526,456 9,560,300 100.4% 9,600,000 Actual Actual Amended Estimated % of Proposed
Div Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
115 TRANSFERS AND OTHERS 555,959 572,647 539,543 539,472 100.0% 527,070 120 CITY MANAGER 24,638 1,797 15,500 14,500 93.5% 15,800 160 INFORMATION TECHNOLOGY (103) 49,826 53,373 60,061 57,260 95.3% 63,169 175 INSURANCE/RISK MANAGEMENT 76,774 92,959 115,570 113,215 98.0% 151,187 211 DEBT SERVICES - 187,811 - - 0.0% -
321 POLICE-UNIFORM DIVISION 1,687,272 2,487,192 2,199,013 2,521,361 114.7% 2,196,561 323 POLICE-DISPATCH DIVISION 155,520 321,912 399,034 414,320 103.8% 452,105 324 POLICE-POLICE ADMINISTRATION 62,600 67,316 58,026 56,980 98.2% 78,711 425 STREET MAINTENANCE 155,356 387,835 330,338 328,890 99.6% 326,848 430 OPEN SPACES - - 549,100 449,093 81.8% 578,400
435 BUILDING MAINTENANCE - - 150,000 - 0.0% 150,000
440 FLEET 85,393 97,172 114,422 113,772 99.4% 118,310
542 COMMUNITY PROMOTION 56,204 69,232 274,906 225,737 82.1% 264,500 630 PARKS & RECREATION 43,744 64,938 67,292 29,500 43.8% 100,000 636 HENDERSON POOL - 9,538 11,000 11,000 100.0% 12,500
640 SPORTSPARK - - 2,500 2,000 80.0% 2,500
225 BARSTOW FIRE PROTECTION DISTRICT 3,649,542 3,806,559 4,726,396 4,726,396 100.0% 3,847,937 229 BARSTOW FIRE PROTECTION DISTRICT - ADMIN. 88,469 94,347 105,886 105,886 100.0% 108,981 Total Expenditures 6,691,297 8,314,628 9,718,587 9,709,382 99.9% 8,994,579 ENDING FUND BALANCE 6,288,362 8,402,568 8,210,437 8,253,486 100.5% 8,858,907 CITY OF BARSTOW FY 2023-2024
Measure Q - General Fund is the 1% transaction and use (sales) tax that was approved by voters in November 2018. The transactional tax was implemented on April 1, 2019, with the first funds received in fiscal year 2020. Measure Q funds will be used to pay-back the loan and sustain the Fire Department, support police officers, maintain streets and help fund senior and youth programs.

Measure Q 102
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Packet Pg. 171 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Measure Q (Fire-103)
TOTAL BUDGET - $3,789,715
Actual Actual Amended Estimated % of Proposed
Code Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE - - (503) (503) -
103 MEASURE Q - TRANSFER FROM 102 3,497,562 3,770,228 4,665,582 4665582 123.7% 3,789,715 Total Revenue 3,497,562 3,770,228 4,665,582 4,665,582 100.0% 3,789,715 Actual Actual Amended Estimated % of Proposed
Div Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
225 BARSTOW FIRE PROTECTION DISTRICT 3,409,093 3,688,239 4,559,193 4,559,193 123.6% 3,680,734 229 BARSTOW FIRE PROTECTION DISTRICT - ADMIN. 88,469 82,492 105,886 105,886 128.4% 108,981 Total Expenditures 3,497,562 3,770,731 4,665,079 4,665,079 100.0% 3,789,715 ENDING FUND BALANCE - (503) - - 0.0% -
CITY OF BARSTOW FY 2023-2024
Measure Q - Fire accounts for the fire department expenditures that are funded by the Measure Q, the voter-approved 1% transaction tax.

Measure Q 103
29 16.a
Packet Pg. 172 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 104 General Fund II Actual Actual Amended Estimated % of Proposed 100 General Fund II Expenditure Classification Expense Expense Budget Expense Budget Budget 100 General Fund II 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 104.100.100.02 BENEFITS
104.100.100.02.220 RETIREE HEALTH - PEMCHA 11,688 12,338 13,000 13,000 100.0% 13,250 104.100.100.02.222 RETIREE HEALTH COMPENSATION 29,445 23,274 21,100 21,100 100.0% 25,100 Total Benefits 41,133 35,612 34,100 34,100 100.0% 38,350 104.100.100.06 SERVICES
104.100.100.06.630 FEES/SERVICES 40 - 500 - 0.0% -
Total Services 40 - 500 - 0.0% -
104.100.100.09 TRANSFERS/CONTINGENCY/CONTRAS
104.100.100.09.905 COST ALLOCATION 180,000 180,000 11,900 11,900 100.0% 11,900 Total Transfers/Contingency/Contras 180,000 180,000 11,900 11,900 100.0% 11,900 104.100.100.14 ELECTRICITY
104.100.100.14.402 ELECTRICITY-555 S 7TH AVE 549 607 600 600 100.0% 600 Total Electricity 549 607 600 600 100.0% 600
Department Total 221,722 216,219 47,100 46,600 98.9% 50,850 * Fund balance is calculated using fund balance minus advances to Measure I, Wastewater, and Fire.

CITY OF BARSTOW FY 2023-2024
General Fund II (104)
General Fund II - 104
30 16.a
Packet Pg. 173 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Revenues: Expenditures:

COVID-19 $ - COVID-19 $ -
Measure I 2010/2040 1,900,000 Measure I 2010/2040 1,360,100 Gas Tax 733,063 Gas Tax 6,900
SB 1 - RMRA 631,182 SB 1 - RMRA 901,632
Mojave Desert AQMD - Mojave Desert AQMD -
Asset Seizure - Asset Seizure 11,500
CDBG 262,048 CDBG 262,048
Grants Reimbursable 39,150 Grants Reimbursable 39,150
Grants Prefunded - Grants Prefunded 36,992
Public Safety COPS Program 100,000 Public Safety COPS Program 311,000 Barstow Fire Protection District 5,584,600 Barstow Fire Protection District 6,674,407 Odessa Water District - Odessa Water District 4,825
Harvey House Foundation - Harvey House Foundation 325
Barstow Comm Svcs Foundation - Barstow Comm Svcs Foundation 335 County Flood Control District - County Flood Control District - Local Transportation Fund - Local Transportation Fund - Total - Special Revenue Funds $9,250,043 Total - Special Revenue Funds $9,609,214 Fiscal Year 2023/2024 - Special Revenue Funds
COVID-19, 0%
Measure I 2010/2040, 21%
Gas Tax, 8%
SB 1 - RMRA, 7%
Mojave Desert AQMD, 0%
Asset Seizure, 0%
CDBG, 3%
Grants Reimbursable, 0%
Grants Prefunded, 0%
Public Safety COPS Program, 1%
Barstow Fire Protection District,
60%
Odessa Water District, 0%
Harvey House Foundation, 0%
Barstow Comm Svcs Foundation, 0%
County Flood Control District, 0%
Revenue - Special Revenue Funds Local Transportation Fund, 0% 31 16.a
Packet Pg. 174 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 0
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE (132,558) (10,322) (5,323) (5,323) - 202.514.110.410 INVESTMENT EARNINGS - 6,288 - (3,412) 0.0% - 202.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (11,611) - 11,611 0.0% - 202.615.116.720 CARES GRANT COVID-19 875,018 22,071 - - 0.0% - 202.615.116.721 2020 JAG GRANT COVID-19 34,261 - - - 0.0% - 202.615.116.722 AMERICAN RESCUE PLAN ACT (ARPA) - 566,035 2,860,488 5,154,941 180.2% - Total Revenue 909,279 582,783 2,860,488 5,163,140 180.5% - Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
202.202.202.07.720 CARES GRANT-COVID 19 - 1,832 - - 0.0% - 202.202.202.07.721 2020 JAG GRANT-COVID 19 1,583 - - - 0.0% - 202.202.202.08.800 COVID (PH3-3)-ELECTRICAL UPGRDE DISPATCH 101,348 - - - 0.0% - 202.202.202.08.801 COVID (PH3-16)-AUTO DOOR OPENERS 87,087 - - - 0.0% - 202.202.202.08.802 COVID (PH3-5)-TOUCHLESS DOOR LOCKS 99,975 - - - 0.0% - 202.202.202.08.804 COVID (PH3-2) RECREATION SOFTWARE 40,700 - - - 0.0% - 202.202.202.08.805 COVID (PH3-7) DAIS SEATING - CC CHAMBERS 27,643 - - - 0.0% - 202.202.202.08.808 COVID (PH3-8)-ACRYLIC PARTITIONS-COM CTR 3,990 - - - 0.0% - 202.202.202.08.809 ARPA-2021 FORD PD INTERCEPTOR AWD UTLTY - 131,686 - - 0.0% - 202.202.202.08.810 ARPA-HARVEY HOUSE CHILLER REPLACEMENT - 215,992 - - 0.0% - 202.202.202.08.811 ARPA-JOHN DEERE BACKHOE - 117,902 116,671 - 0.0% - 202.202.202.08.812 ARPA-FIRE SAFETY EQUIPMENT - - 93,046 93,046 100.0% - 202.202.202.08.813 ARPA-GENERATOR AT FIRE STATION #3 - 3,800 69,640 6,842 9.8% - 202.202.202.08.814 ARPA-FIRE DEPT STATION ALERTING - 96,655 551,057 291,301 52.9% - 202.202.202.08.815 ARPA-DEMOLITION/REMEDIATION/REHAB - - 250,000 - 0.0% - 202.202.202.09.100 TRANSFER TO GENERAL FUND 199,760 - 3,640,755 4,766,628 130.9% - 202.202.202.09.400 TRANSFER TO CIP FUND 224,957 9,917 - - 0.0% - Total Expenditures 787,043 577,784 4,721,169 5,157,817 109.2% - ENDING FUND BALANCE (10,322) (5,323) (1,866,004) - 0.0% - CITY OF BARSTOW FY 2023-2024
COVID-19
This fund accounts for funds received as a result of the COVID-19 pandemics. The funding sources include the Justice Assistance Program (JAG) Grant, Coronavirus Aid, Relief, and Economic Security (CARES) Act, and the American Rescue Plan Act (ARPA).

COVID-19 Federal grant monies are administered by both the Federal government and the County of San Bernardino.

COVID-19 - 202
32 16.a
Packet Pg. 175 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 1,360,100
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE (1,617,935) (1,218,909) (667,665) (667,665) 492,287 209.408.119.540 LOCAL PROJECTS 1,701,196 1,987,307 1,623,043 1,623,043 100.0% 1,900,000 209.500.000.001 NO 1ST AV BRIDGE-MOJAVE RIV-SANBAG - 57,658 - 313 0.0% - 209.500.000.002 NO 1ST AVE BRIDGE-BNSF SANBAG - - 4,782,460 - 0.0% - 209.514.110.410 INVESTMENT EARNINGS 229 1,204 - (653) 0.0% - 209.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (3,610) - 3,610 0.0% - Total Revenue 1,701,425 2,042,559 6,405,503 1,626,313 25.4% 1,900,000 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
209.209.209.08.822 PAVEMENT MANAGEMENT PROGRAM 11,637 24,911 9,051 9,021 99.7% - 209.209.209.09.100 TRANSFER TO GF 840,000 870,339 16,300 16,300 100.0% 16,300 209.209.209.09.400 TRANSFER TO CIP FUND - - 1,271,000 191,040 15.0% 614,800 209.209.209.09.999 TRANSFERS TO DEBT SERVICE 367,808 - - - 0.0% - 209.209.709.09.400 TRANSFER TO CIP -REGIONAL 82,954 596,065 1,889,187 250,000 13.2% 729,000 Total Expenditures 1,302,399 1,491,315 3,185,538 466,361 0.0% 1,360,100 ENDING FUND BALANCE (1,218,909) (667,665) 2,552,300 492,287 19.3% 1,032,187 CITY OF BARSTOW FY 2023-2024
Measure I - 2010/2040
This fund accounts for the money generated by the one-half percent sales tax approved by the voters in 1989. The vote in 1989 approved Measure I sales tax through 2010. In 2004, San Bernardino County voters approved the extension of Measure I sales tax through 2040. Measure I funds are dedicated for transportation planning, design, construction, operations, and maintenance of public roadways.

Measure I - 209
33 16.a
Packet Pg. 176 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 6,900
Actual Actual Amended Estimated % of Proposed
Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 1,013,185 63,902 120,411 120,411 718,541 210.514.110.410 INVESTMENT EARNINGS 240 38 - (21) 0.0% - 210.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (51) - 51 0.0% - 210.524.115.530 SECTION 2105 FUNDS 125,512 134,982 150,000 140,000 93.3% 167,547 210.524.120.531 SECTION 2106 FUNDS 81,946 89,694 95,000 90,000 94.7% 106,254 210.524.125.532 SECTION 2107 FUNDS 169,856 161,465 205,000 185,000 90.2% 201,247 210.524.130.533 SECTION 2107.5 FUNDS 5,000 6,000 5,000 5,000 100.0% 5,000 210.524.135.534 SECTION 2103 FUNDS 168,950 189,381 217,000 185,000 85.3% 253,015 Total Revenue 551,504 581,509 672,000 605,030 90.0% 733,063 Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
210.210.210.09.400 TRANSFER TO CIP FUND - - - - 0.0% -
210.210.210.09.999 TRANSFERS TO OTHER FUNDS-GF EXP OFFSET 538,313 525,000 6,900 6,900 100.0% 6,900 Transfer of SB1 Funds to Fund 211 962,474 - - - 0.0% -
Total Expenditures 1,500,787 525,000 6,900 6,900 0.0% 6,900 ENDING FUND BALANCE 63,902 120,411 785,511 718,541 91.5% 1,444,704 CITY OF BARSTOW FY 2023-2024
Gas Tax
This fund accounts for the receipts and expenditures of money apportioned unter street and Highway Code sections 2105, 2106, 2107 and 2107.5 of the State of California. Gas Tax funds can be used for public streets and highways, public mass transit guideways and thier related public facilities.

Gas Tax - 210
34 16.a
Packet Pg. 177 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) *Prior to FY 21, SB1 Funds were accounted for in Fund 210 - Gas Tax.

TOTAL BUDGET - $ 901,632
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE - 641,119 1,086,086 1,086,086 1,590,126 211.514.110.410 INVESTMENT EARNINGS 1,558 1,869 - (1,014) 0.0% - 211.514.110.510 UNREALIZED GAIN/LOSS INVESTMENTS (1,325) (5,054) - 5,054 0.0% - 211.600.100.102 SB1 RMRA - ROAD MAINT ALLOCATION 449,893 494,494 530,000 500,000 94.3% 631,182 Transfer of SB1 Fund Balance to Fund 211 962,474
Total Revenue 1,412,600 491,309 530,000 504,040 95.1% 631,182 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
211.211.211.09.400 TRANSFER TO CIP FUND 771,481 46,342 385,580 - 0.0% 901,632 Total Expenditures 771,481 46,342 385,580 - 0.0% 901,632 ENDING FUND BALANCE 641,119 1,086,086 1,230,506 1,590,126 129.2% 1,319,676 CITY OF BARSTOW FY 2023-2024
Signed into law on April 28, 2017, Senate Bill 1 (SB1) created the Road Maintenance and Rehabilitation Program (RMRP) whose funds are dedicated to fix roads, freeways, and bridges, while also funding transit and safety projects. SB1 funding also assists agencies to improve aging infrastructure, improve road conditions, active transportation (alternative transporation methods, such as walking and bicycling), and health and safety benefits by redirecting traffic off of roadways which reduces air pollution, curtails traffic congestion and improves safety. Additionally, eligible expenditures under the RMRP include road maintenance and rehabilitation, safety proejcts, railroad grade separations, pedestrian and bicycle safety projects, transit facilities, drainage and storm water capture projects in conjunction with other allowable projects, and traffic control devices.

SB1-RMRA - 211
Senate Bill 1 (SB1)
35 16.a
Packet Pg. 178 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 11,500
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 34,044 22,286 26,036 26,036 22,343 214.514.110.410 INVESTMENT EARNINGS 111 98 - - 0.0% -
214.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (402) - 402 0.0% - 214.819.790.922 AWARDED FUNDS 972 4,810 - - 0.0% -
214.819.790.924 GANG/DRUG AB114 FUNDS 172 849 - - 0.0% - Total Revenue 1,255 5,355 - 402 0.0% -
Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
214.214.214.07.700 ASSET SEIZURE-AWARDED FUNDS 12,627 1,605 5,000 4,095 81.9% 10,000 214.214.214.07.710 ASSET SEIZURE-GANG/DRUG AB114 FUNDS 386 - 2,500 - 0.0% 1,500 Total Expenditures 13,013 1,605 7,500 4,095 0.0% 11,500 ENDING FUND BALANCE 22,286 26,036 18,536 22,343 120.5% 10,843 Asset Seizure - 214
CITY OF BARSTOW FY 2023-2024
Asset Seizure
The Asset Seizure fund is used to account for forfeited assets to the City of Barstow by court decisions due to asset seizures resulting from drug/gang related police investigations. Forfeited assets must be used in support of drug/gang related enforcement or prevention activities.
36 16.a
Packet Pg. 179 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 262,048
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE (31,089) (938) (19,511) (19,511) (6,594) 215.615.115.597 CDBG FEDERAL-COUNTY REIMB 37,401 246,792 300,116 16,777 5.6% 222,739 215.615.115.703 P/S NEW HOPE VILLAGE REIMBURSEMENT 11,000 9,156 14,066 14,066 100.0% - 215.615.115.704 P/S DESERT SANCTUARY REIMBURSEMENT 11,000 11,250 14,066 14,066 100.0% 13,103 215.615.115.709 P/S NEW LIFE FELLOWSHIP CHURCH - - 14,066 14,066 100.0% - 215.615.115.710 P/S NOBLE STRONG YOUTH PROJECT - - - - 0.0% 13,103 215.615.115.711 P/S TOTAL RESTORATION CHURCH - - - - 0.0% 13,103 Total Revenue 59,401 267,198 342,314 58,975 17.2% 262,048 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
215.215.215.07.703 NEW HOPE VILLAGE-PUBLIC SERVICE 11,000 13,500 14,066 14,066 100.0% - 215.215.215.07.704 DESERT SANCTUARY-PUBLIC SERVICE 11,000 13,500 14,066 14,066 100.0% 13,103 215.215.215.07.707 GIRL SCOUTS SAN GORGONIO COUNCIL - - - - 0.0% - 215.215.215.07.708 DANA PARK/STURNACLE PARK RESTROOMS - - - - 0.0% - 215.215.215.07.711 NEW LIFE FELLOWSHIP CHURCH P/S - - 14,066 14,066 100.0% - 215.215.215.07.712 NOBLE STRON YOUTH PROJECT-PUBLIC SVC - - - - 0.0% 13,103 215.215.215.07.713 TOTAL RESTORATION CHURCH-PUBLIC SVC - - - - 0.0% 13,103 215.215.215.09.400 TRANSFER TO CIP FUND 7,250 258,771 499,976 3,860 0.8% 222,739 Total Expenditures 29,250 285,771 542,174 46,058 0.0% 262,048 ENDING FUND BALANCE (938) (19,511) (219,371) (6,594) 3.0% (6,594) CITY OF BARSTOW FY 2023-2024
Community Development Block Grant (CDBG)
The Community Development Block Grant (CDBG) was designed to improve low-and moderate-income communities, such as Barstow. Funding is available to fund capital improvement projects, such as building community facilities, parks, and roads, as well as public services projects that provide new or increased public services to local residents or support initiatives that create new jobs. Grant funding is provided annually for the City and receipients are selected via an application process. CDBG grant monies are received on a reimburseable basis.

Grants - CDBG - 215
37 16.a
Packet Pg. 180 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $39,150
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE (369,580) (798,418) (4,606,511) (4,606,511) (4,854,866) 217.217.116.672 LOCAL ROAD SAFETY PLAN (LRSP) - 1,560 - - 0.0% - 217.615.116.615 DOJ-BULLET PROOF VEST PROGRAM 4,208 765 766 766 100.0% - 217.615.116.649 2018 PD HOMELAND SEC GRANT 13,549 1,617 - - 0.0% - 217.615.116.651 2019 PD HOMELAND SEC GRANT - - - 14,897 0.0% - 217.615.116.652 2020 PD HOMELAND SEC GRANT - - 24,452 24,452 100.0% - 217.615.116.656 LEAP GRANT-GENERAL PLAN UPDATE - - 106,804 106,804 100.0% - 217.615.116.657 SB-2 7TH AVE SPECIFIC PLAN 78,446 - - 78,619 0.0% - 217.615.116.671 NO 1ST AVE BRIDGE-MOJAVE RIVER-FED FUNDS 208,052 95,635 1,302,647 - 0.0% - 217.615.116.673 NO FIRST AVE BRIDGE OVER BNSF-PS&E 88.53 - 636,949 34,788,594 - 0.0% - 217.615.116.674 NO. 1ST AVE BRIDGE ROW 61,089 299,335 - - 0.0% - 217.615.116.676 HSIP GRANT 707 1,845 - - 0.0% -
217.615.116.677 NO FIRST AVE YUCCA PAED 88.53 8,971 - - - 0.0% - 217.615.166.620 CAL OES (9-1-1) 39,150 50,229 - 38,116 0.0% 39,150 217.615.166.621 911 EMERGENCY COMM GRANT (CAL-OES) 44,425 - - - 0.0% - Total Revenue 458,597 1,087,934 36,223,263 263,654 0.7% 39,150 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
217.217.217.07.715 DOJ-BULLET PROOF VEST PROGRAM 3,825 765 - - 0.0% - 217.217.217.07.723 2017 PD HOMELAND SEC GRANT - - - - 0.0% - 217.217.217.07.724 2018 PD HOMELAND SEC GRANT 13,549 1,617 - - 0.0% - 217.217.217.07.727 2019 PD HOMELAND SECURITY GRANT - - 15,100 15,100 100.0% - 217.217.217.07.729 2020 PD HOMELAND SECURITY GRANT - - 24,452 15,975 65.3% - 217.217.217.07.738 911 EMERGENCY COMMUNICTIONS GRANT 55,504 - - - 0.0% - 217.217.217.07.744 CAL OES (9-1-1) 39,150 39,150 39,150 38,116 97.4% 39,150 217.217.217.07.745 LOCAL ROAD SAFETY PLAN (LRSP) - 1,560 - - 0.0% - 217.217.217.09.400 TRANSFER TO CIP FUND 775,407 4,852,935 15,390,419 442,818 2.9% - Total Expenditures 887,435 4,896,027 15,469,121 512,009 3.3% 39,150 ENDING FUND BALANCE (798,418) (4,606,511) 16,147,631 (4,854,866) -30.1% (4,854,866) CITY OF BARSTOW FY 2023-2024
Grants - Reimbursable
The Grants-Reimburseable Fund accounts for transactions related to proceeds from federal, state, and other grants restricted for various purposes specificed within the respected grant agreements. Funds accounted for in Fund 217 are tracked on a reimbursable basis.

Grants - Reimbursable - 217
38 16.a
Packet Pg. 181 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 36,992
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 161,093 104,134 (2,574) (2,574) 345,937 218.514.110.411 INTEREST-CAL HOME REUSE 99 162 - (88) 0.0% - 218.514.110.419 INTEREST-STATE BEV LITTER GRANT 8 14 - (7) 0.0% - 218.514.110.426 INTEREST-HEAP GRANT 11 - - - 0.0% -
218.514.110.427 INTEREST-CAL OES COMM POWER (GENERATOR) 342 559 - (303) 0.0% - 218.514.110.428 INTEREST-2017 JAG GRANT - 33 - (18) 0.0% - 218.514.110.429 INTEREST-STATE OF CA CANNABIS EQUITY ACT - 140 - (76) 0.0% - 218.514.110.430 INTEREST-SB 1383 LOCAL ASSISTANCE GRANT - 66 - (36) 0.0% - 218.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (2,574) - 2,574 0.0% - 218.615.116.604 CAL HOME GRANT REUSE - (87,044) - 87,044 0.0% - 218.615.116.605 CAL OES COMM PWER RESILIENCY (GENERATOR) 375 11,943 - 287,682 0.0% - 218.615.116.628 ST DEPT OF CONS-BEVERAGE GRANT 6,300 (1,292) - 14,247 0.0% - 218.615.116.632 2017 JAG GRANT - (33) - 17,733 0.0% -
218.615.116.633 STATE OF CA CANNABIS EQUITY ACT GRANT - (140) - 75,140 0.0% - 218.615.116.634 SB 1383 LOCAL ASSISTANCE GRANT - (66) - 35,208 0.0% - 218.615.116.635 FY22/23 OFFICER WELLNESS & MENTAL - - 28,000 28,000 100% - Total Revenue 7,135 (78,232) 28,000 547,100 1954% -
Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
218.218.218.07.711 STATE BEVERAGE / LITTER GRANT 9,474 6,010 6,345 6,623 104.4% 3,092 218.218.218.07.715 2016 JAG GRANT - - - - 0.0% -
218.218.218.07.717 2017 JAG GRANT - - 17,700 17,700 100.0% - 218.218.218.07.740 HEAP GRANT - 9,622 - - 0.0% -
218.218.218.07.741 HEAP GRANT - HOUSING NAVIGATOR 4,192 - - - 0.0% - 218.218.218.07.742 HEAP GRANT - CASE MGMT 15,889 - - - 0.0% - 218.218.218.07.743 HEAP GRANT - RAPID REHOUSING 7,824 - - - 0.0% - 218.218.218.07.744 HEAP GRANT - BRIDGE HOUSING 22,952 - - - 0.0% - 218.218.218.07.745 HEAP GRANT - SECURITY DEPOSIT 1,750 - - - 0.0% - 218.218.218.07.746 HEAP GRANT - UTILITIES 346 - - - 0.0% - 218.218.218.07.747 HEAP GRANT - TRANSPORTATION 1,292 - - - 0.0% - 218.218.218.07.750 CAL OES - GENERATOR PROJECT 375 12,844 287,683 145,000 50.4% - 218.218.218.07.752 SB 1383 LOCAL ASSISTANCE GRANT - - 35,208 29,266 83.1% 5,900 218.218.218.07.753 FY22/23 OFFICER WELLNESS - - 28,000 - 0.0% 28,000 Total Expenditures 64,094 28,476 374,936 198,589 0.0% 36,992 ENDING FUND BALANCE 104,134 (2,574) (349,510) 345,937 -99.0% 308,945 CITY OF BARSTOW FY 2023-2024
Grants - Prefunded
The Grant Fund accounts for transactions related to proceeds from grants restricted for various purposes specified in the respective grant agreements. Currently, the grant fund tracks expenditures related to the Homeless Emergency Aid Program (HEAP), the State Beverage Litter Grant, State of CA Cannabis Equity Act, and CAL OES Generator Project. Funds accounted for in Fund 218 are prefunded grants.

Grants - Prefunded - 218
39 16.a
Packet Pg. 182 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 311,000
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 207,922 203,853 (788) (788) 168,694 219.514.110.410 INVESTMENT EARNINGS 353 430 - (233) 0.0% - 219.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (788) - 788 0.0% - 219.600.100.021 FY 21 P/S COPS GRANT 156,893 - - - 0.0% - 219.600.100.022 FY22 P/S COPS GRANT - (50,140) - 150,170 0.0% - 219.600.100.023 FY23 P/S COPS GRANT - - 100,000 100,023 100.0% - 219.600.100.024 FY24 P/S COPS GRANT - - - - 0.0% 100,000 219.600.101.021 FRONTLINE LAW ENF ALLOC 61,300 - - - 0.0% - 219.600.101.022 FRONTLINE LAW ENF ALLOC - - 65,282 65,282 100.0% - 219.600.101.024 FRONTLINE LAW ENF ALLOC - - - - 0.0% -
Total Revenue 218,546 (50,498) 165,282 316,030 191.2% 100,000 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
219.219.219.03.301 TRAVEL/TRAINING EXPENSES - 2,074 - - 0.0% - 219.219.219.05.502 AMMUNITION 16,452 - - - 0.0% -
219.219.219.06.630 FEES/SERVICES - 11,750 11,000 11,000 100.0% 26,000 219.219.219.07.701 PD K-9 EXPENDITURES 2,693 13,776 20,000 357 1.8% 40,000 219.219.219.08.801 SAFETY EQUIPMENT 489 - 43,000 42,624 99.1% 43,000 219.219.219.08.804 ADMINISTRATIVE COMMAND VEHICLE - 46,543 12,568 12,567 100.0% - 219.219.219.08.805 PUBLIC SAFETY RANGE TRNG UPGRADE - - - - 0.0% 122,000 219.219.219.08.899 HW/SW/NETWORK 122,981 - - - 0.0% -
219.219.219.09.905 COST ALLOCATION 80,000 80,000 80,000 80,000 0.0% 80,000 Total Expenditures 222,615 154,143 166,568 146,548 88.0% 311,000 ENDING FUND BALANCE 203,853 (788) (2,074) 168,694 (42,306) CITY OF BARSTOW FY 2023-2024
Public Safety COPS Program
In 1997, the California State Legislature created the Citizen's Option for Public Safety (COPS) Program, which is a noncompetitive grant where cities receive state funds to augment public safety expenditures. Funds must be used to benefit front-line law enforcement efforts. The minimum grant allocation for FY 23/24 is $100K.

COPS Program - 219
40 16.a
Packet Pg. 183 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

BARSTOW FIRE PROTECTION DISTRICT

DEPARTMENT DESCRIPTION
The Barstow Fire
Protection District
(BFPD) provides the
highest level of public
safety for the
community and all
who travel through
Barstow and surrounding areas. BFPD serves
approximately 25,000 city residents, 25,000
district residents within a 70 square-mile service
area. BFPD also serves 150-plus miles of highways
including Interstates 15, 40, and 58, Route 66,
Highway 247 and Fort Irwin Road. BFPD is
committed to protecting lives and property
through Fire Suppression, Advanced Life Support
Paramedic services, Fire Rescue, Emergency
Management, Fire Prevention, Arson
Investigation, and Public education.

As an all-hazard, all-risk Fire Authority BFPD is
data-driven by NFPA Standards, Codes and all
OSHA regulations. BFPD uses industry best
practices to ensure operational readiness and
safety for the areas served. Community members
rely on BFPD to provide the best possible
outcome in all situations when they are called
upon.

BATTALION CHIEF

FACILITIES

BATTALION CHIEF
EMS

FIRE CHIEF

BATTALION CHIEF

TRAINING
--Station Maintenance
--911 Dispatch
--Radios/HT’s
--Tablet Command
--Mapping/Preplans
--Target Hazard Planning
--Disaster Management
--‘s
--Narcotics Supplies
--Reports Image Trend
--Fire Prevention
--Investigation/Arson
--Paramedic CE’s
--Terrorism Liaison
--Mental Health
--‘s
--Training
--Firefighter Safety
--Apparatus Equipment
--PPE’s
--USAR/HAZMAT
--Budget
--Recruiting
--‘s
41 16.a
Packet Pg. 184 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 2022-23 HIGHLIGHTS 2023-24 GOALS AND OBJECTIVES
 Responded to 7,331 calls for combined medical
aid and fires.
 Took delivery of new 2023 Pierce Fire Engine
placed in service at station 366.

 Provide exceptional all-hazards service delivery,
and evaluate organizational and process
improvements.
 Ensure sustainability through investment in skills
and training of personnel.
 Continued focus on resource management
through well-maintained facilities, equipment
and apparatus.
 Assess technology improvements to enhance
service delivery and efficiencies.
 Promote community relations and engagement
by raising awareness of fire safety and prevention
programs, services and special projects.
42 16.a
Packet Pg. 185 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 6,674,407
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE (6,371,923) (5,049,328) (4,993,390) (4,993,390) (5,061,191) 225.401.111.112 PROPERTY TAX COLLECTION 3,694,717 3,811,524 3,724,950 3,900,000 105% 3,750,000 225.401.111.113 HOMEOWNERS PROP TAX RELIEF 27,548 26,729 30,000 25,000 83% 25,000 225.401.111.114 RDA RESIDUAL TAX PAYMENT 1,210,107 1,409,678 1,210,000 1,210,000 100% 1,300,000 225.506.322.296 IMPACT FEES 80,912 1,867 1,000 2,500 250% 500 225.514.110.410 INVESTMENT EARNINGS 1,143 - - - 0% -
225.514.110.411 GASB 87 - INTEREST REVENUE - 6,556 - - 0% - 225.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (626) - 626 0% - 225.804.790.927 WC INSURANCE REIMBURSEMENT - 131,329 - - 0% - 225.819.783.631 GASB 87 - LEASE CONTRA ACCT - (4,082) - - 0% - 225.819.783.632 CELL TOWER LEASE 469,709 9,510 8,000 10,000 125% 9,000 225.819.784.910 SALE OF EQUIPMENT - 6,910 5,230 5,230 100% - 225.819.788.924 TRAINING ATTENDEE INCOME 1,800 - - - 0% - 225.819.788.999 GASB 87 - LEASE PROCEEDS - 5,823 - - 0% - 225.819.794.912 STRIKE TEAM REIMBURSEMENT 202,007 85,926 197,000 196,963 100% - 225.819.794.920 HSGP - HAZMAT GRANT 14,137 - - - 0% -
225.819.794.929 INCIDENT REPORT 1,226 2,975 2,000 200 10% 100 225.900.820.103 TRANSFER IN - MEASURE Q FIRE - - 1,000,000 1,000,000 100% - 225.900.820.302 TRANSFER IN - DEBT SERVICE - 8,134,877 - - 0% - 225.900.820.995 TRANSFERS IN - MEASURE Q 500,000 500,000 500,000 500,000 100% 500,000 Total Revenue 6,203,306 14,128,996 6,678,180 6,850,519 102.6% 5,584,600 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
225.225.225 - BFPD
225.225.225.01 SALARIES
225.225.225.01.101 SALARIES, REGULAR 1,685,705 1,953,731 1,899,502 1,899,430 100.0% 2,055,500 225.225.225.01.103 OVERTIME 474,052 - 450,000 679,400 151.0% - 225.225.225.01.108 SALARIES CASUAL 78,488 53,933 - - 0.0% - 225.225.225.01.109 INSURANCE OFFSET 189,429 215,503 210,800 196,570 93.2% 213,000 225.225.225.01.119 OT - STATE OF EMERGENCY COVID 19 8,744 14,892 6,600 6,290 95.3% - Total Salaries 2,436,418 2,238,059 2,566,902 2,781,690 108.4% 2,268,500 225.225.225.02 BENEFITS
225.225.225.02.200 BENEFITS - HEALTH 575 - - - 0.0% -
225.225.225.02.201 BENEFITS - RETIREMENT 816,654 9,109,312 981,290 973,640 99.2% 1,171,300 225.225.225.02.202 BENEFITS - LIFE INSURANCE 5,667 6,260 6,206 5,250 84.6% 5,900 225.225.225.02.204 BENEFITS - UNEMPLOYMENT - - - - 0.0% - 225.225.225.02.205 BENEFITS - WORKERS' COMP 59,784 64,618 64,175 64,160 100.0% 84,486 225.225.225.02.206 BENEFITS - DEFERRED COMP 1,770 1,773 3,288 3,280 99.8% 1,900 225.225.225.02.207 UNIFORM ALLOWANCE 15,750 9,188 18,700 18,680 99.9% 17,100 225.225.225.02.208 BENEFITS - MEDICARE 39,235 36,823 40,639 40,440 99.5% 34,500 225.225.225.02.210 BENEFITS - WORKERS COMP CLAIMS 111,489 964,574 400,000 400,000 100.0% 400,000 225.225.225.02.211 BENEFITS-PARS 2 2 - - 0.0% -
225.225.225.02.213 BILINGUAL SERVICES 240 644 170 - 0.0% - 225.225.225.02.214 BENEFITS- STATE DISABILITY INS 21,200 23,021 23,268 23,260 100.0% 19,200 225.225.225.02.215 SICK LEAVE PAY OUT - 21,498 - - 0.0% 25,000 225.225.225.02.216 VACATION / ANNUAL LV PAY OUT 23,144 78,694 36,338 58,640 161.4% 40,000 225.225.225.02.222 RETIREE HEALTH COMPENSATION 27,616 33,233 35,100 35,050 99.9% 36,500 Total Benefits 1,123,126 10,349,640 1,609,174 1,622,400 100.8% 1,835,886 Barstow Fire Protection District (BFPD) - 225
Barstow Fire Protection District (BFPD) - 225
CITY OF BARSTOW FY 2023-2024
Barstow Fire Protection District (BFPD)
The Barstow Fire Protection District (BFPD) became a component unit of the City on November 17, 2010. Prior to this date, the District was an independent district. The District will continue to be operated according to the applicable state fire protection district laws and the property taxes collected within the district will be used exclusively for the administration and operational costs of the district. The City Council acts as the District's governing board and exerts significant influence over its operations. Separate financial statements are produced for the District.

Barstow Fire Protection District (BFPD) - 225
43 16.a
Packet Pg. 186 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
225.225.225.03 EMPLOYEE DEVELOPMENT
225.225.225.03.300 EDUCATIONAL REIMBURSEMENT 1,000 604 2,000 - 0.0% 2,000 225.225.225.03.301 TRAVEL/TRAINING EXPENSES 5,096 12,327 3,072 4,000 130.2% 9,000 225.225.225.03.305 DUES/SUBS/MEMBERSHIPS 3,627 4,541 4,000 4,000 100.0% 3,677 Total Employee Development 9,723 17,472 9,072 8,000 88.2% 14,677 225.225.225.04 COMMUNICATIONS
225.225.225.04.401 COMMUNICATIONS 56,166 78,696 72,000 72,000 100.0% 80,000 Total Communications 56,166 78,696 72,000 72,000 100.0% 80,000 225.225.225.05 SUPPLIES
225.225.225.05.501 OFFICE SUPPLIES 5,045 7,673 5,100 4,500 88.2% 5,100 225.225.225.05.519 COVID-19 SUPPLIES 984 100 - - 0.0% - 225.225.225.05.523 EMS/MEDICAL SUPPLIES 56,214 38,254 28,500 26,400 92.6% 40,000 225.225.225.05.524 FIRE EQUIPMENT 20,029 14,010 11,145 5,500 49.3% 20,000 225.225.225.05.525 TECHNICAL SUPPLIES 25,458 30,924 11,300 22,000 194.7% 10,000 Total Supplies 107,730 90,961 56,045 58,400 104.2% 75,100 225.225.225.06 SERVICES
225.225.225.06.601 VEHICLE FUEL COST 36,102 56,730 47,828 47,828 100.0% 55,000 225.225.225.06.608 VEHICLE MAINTENANCE COST 41,985 48,201 125,000 125,000 100.0% 50,000 225.225.225.06.612 REPAIRS/MAINTENANCE 18,310 37,635 34,700 32,000 92.2% 50,000 225.225.225.06.626 PROF SERV. LEGAL 36,996 148,313 80,000 100,000 125.0% 80,000 225.225.225.06.628 AUDIT EXPENSE 17,151 19,552 20,000 20,000 100.0% 20,000 225.225.225.06.630 FEES/SERVICES 41,575 28,970 36,000 32,000 88.9% 39,054 225.225.225.06.631 MEETING STIPEND 6,375 6,650 5,000 5,000 100.0% 5,000 225.225.225.06.632 PERSONNEL RECRUITMENT - FIRE 2,908 2,091 6,000 6,000 100.0% 10,000 225.225.225.06.633 INCIDENT SUPPORT - 788 2,500 2,500 100.0% 4,000 225.225.225.06.634 COVID-19 SERVICES 5,637 - - - 0.0% - 225.225.225.06.635 FIRE PREVENTION - 2,153 - - 0.0% 2,500 225.225.225.06.636 OTHER STRIKE TEAM COSTS 925 - - - 0.0% - 225.225.225.06.637 SHARED DISPATCH COSTS 205,000 205,000 205,000 205,000 100.0% 205,000 225.225.225.06.644 IT COST ALLOCATION 11,086 14,035 22,467 22,467 100.0% 23,750 225.225.225.06.645 SAFETY EQUIPMENT 34,894 12,582 25,643 25,500 99.4% 28,000 Total Services 458,944 582,700 610,138 623,295 102.2% 572,304 225.225.225.07 TAXES/INSURANCE/MISCELLANEOUS
225.225.225.07.701 PRINCIPAL-GF LOAN REPAYMENT - - 500,000 500,000 100.0% 500,000 225.225.225.07.705 INSURANCE CLAIMS - - 2,500 - 0.0% 2,500 225.225.225.07.717 INTEREST EXPENSE 10,998 - - - 0.0% - 225.225.225.07.720 INSURANCE, PROPERTY 13,733 24,298 27,886 27,827 99.8% 47,181 225.225.225.07.724 INSURANCE, LIABILITY 75,317 91,194 135,154 134,261 99.3% 177,850 225.225.225.07.733 CAP-LEASE-ENTERPRISE PROG 15,562 867 867 867 100.0% 867 Total Taxes/Insurance/Misc 115,610 116,359 666,407 662,955 99.5% 728,398 225.225.225.08 CAPITAL EQUIP/PROJECTS
225.225.227.08.811 HSGP - HAZMAT GRANT (64) - - - 0.0% - 225.225.225.08.999 GASB 87 - CAPITAL OUTLAY LEASE ASSET - 5,823 - - 0.0% - Total Capital Equip/Projects (64) 5,823 - - 0.0% -
225.225.225.09 TRANSFERS/CONTINGENCY/CONTRAS
225.225.225.09.905 COST ALLOCATION 400,000 400,000 884,000 884,000 100.0% 884,000 Total Transfers/Contingency/Contras 400,000 400,000 884,000 884,000 100.0% 884,000 225.225.225.14 ELECTRICITY
225.225.225.14.460 ELECTRICITY 64,720 81,354 70,000 82,000 117.1% 85,000 Total Electricity 64,720 81,354 70,000 82,000 117.1% 85,000 225.225.225.24 NATURAL GAS
225.225.225.24.460 NATURAL GAS/861 BARSTOW ROAD 3,767 5,265 6,000 11,000 183.3% 11,000 225.225.225.24.461 NATURAL GAS/2600 WEST MAIN STREET 2,237 2,517 4,000 4,000 100.0% 4,000 Total Natural Gas 6,004 7,782 10,000 15,000 150.0% 15,000 225.225.225.34 WATER
225.225.225.34.460 WATER 15,849 17,360 18,000 14,300 79.4% 18,000 Total Water 15,849 17,360 18,000 14,300 79.4% 18,000
Barstow Fire Protection District (BFPD) - 225
Barstow Fire Protection District (BFPD) - 225
44 16.a
Packet Pg. 187 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
225.225.225 - BFPD ADMINISTRATION
225.225.229.01 SALARIES
225.225.229.01.101 SALARIES, REGULAR 60,759 61,934 66,570 66,500 99.9% 68,800 225.225.229.01.103 OVERTIME - - 300 290 0.0% -
225.225.229.01.109 INSURANCE OFFSET 12,040 11,855 12,000 12,000 100.0% 12,000 Total Salaries 72,799 73,789 78,870 78,790 99.9% 80,800 225.225.225.02 BENEFITS
225.225.229.02.201 BENEFITS - RETIREMENT 8,772 8,453 9,455 9,410 99.5% 11,200 225.225.229.02.202 BENEFITS - LIFE INSURANCE 300 284 294 270 91.8% 300 225.225.229.02.205 BENEFITS - WORKERS' COMP 1,819 1,909 2,396 2,220 92.7% 2,642 225.225.229.02.207 UNIFORM ALLOWANCE 756 756 756 760 100.5% 800 225.225.229.02.208 BENEFITS - MEDICARE 1,336 927 1,115 1,070 96.0% 1,100 225.225.229.02.214 BENEFITS- STATE DISABILITY INS 703 734 782 740 0.0% 700 225.225.229.02.216 VACATION / ANNUAL LV PAY OUT - - 1,100 1,020 0.0% - Total Benefits 13,686 13,063 15,898 15,490 97.4% 16,742 Total Expenditures 4,880,711 14,073,058 6,666,506 6,918,320 103.8% 6,674,407 ENDING FUND BALANCE (5,049,328) (4,993,390) (4,981,716) (5,061,191) 101.6% (6,150,998) Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Fire Chief 1.00 1.00 1.00 1.00
Office Assistant 1.00 1.00 1.00 1.00
Fire Captain 6.00 6.00 6.00 6.00
Fire Engineer 6.00 6.00 6.00 6.00
Firefighter/Paramedic 6.00 6.00 6.00 6.00
Total FTE's: 20.00 20.00 20.00 20.00
Barstow Fire Protection District (BFPD) - 225
Barstow Fire Protection District (BFPD) - 225
45 16.a
Packet Pg. 188 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q Actual Actual Amended Estimated % of Proposed 225 Barstow Fire Protection Expenditure Classification Expense Expense Budget Expense Budget Budget 225 Barstow Fire Protection 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.225.225.07 TAXES/INSURANCE/MISC
102.225.225.07.700 HOLMAN CAPITAL EQUIP LEASE PURCHASE 83,602 167,203 167,203 167,203 100.0% 167,203 Total Taxes/Insurance/Misc 83,602 167,203 167,203 167,203 100.0% 167,203 102.225.225.08 CAPITAL EQUIP/PROJECTS
102.225.225.08.802 HVAC FS361 42,750 - - - 0.0% -
102.225.225.08.803 BC VEHICLE 90,085 - - - 0.0% -
102.225.225.08.899 HW/SW/NETWORK 24,012 - - - 0.0% -
Total Capital Equip/Projects 156,847 - - - 0.0% -
102.225.225.09 TRANSFERS/CONTINGENCY/CONTRACTS
102.225.225.09.103 TRANSFER TO MEAS Q 103 3,409,093 3,639,356 4,559,193 4,559,193 100.0% 3,680,734 Total Transfers/Contingency/Contracts 3,409,093 3,639,356 4,559,193 4,559,193 100.0% 3,680,734 Department Total 3,649,542 3,806,559 4,726,396 4,726,396 100.0% 3,847,937 Measure Q Fund 102 - Barstow Fire Protection District
46 16.a
Packet Pg. 189 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q Actual Actual Amended Estimated % of Proposed 225 Barstow Fire Protection Expenditure Classification Expense Expense Budget Expense Budget Budget 229 Barstow Fire Protection - Administration 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.225.225.09 TRANSFERS/CONTINGENCY/CONTRACTS
102.225.229.09.103 TRANSFER TO MEAS Q 103 88,469 94,347 105,886 105,886 100.0% 108,981 Total Transfer/Contingency/Contracts 88,469 94,347 105,886 105,886 100.0% 108,981 Department Total 88,469 94,347 105,886 105,886 100.0% 108,981 Measure Q Fund 102 - Barstow Fire Protection District Admin 47 16.a
Packet Pg. 190 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 103 Measure Q - Fire Actual Actual Amended Estimated % of Proposed 225 Barstow Fire Protection Expenditure Classification Expense Expense Budget Expense Budget Budget 225 Barstow Fire Protection 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 103.225.225.01 SALARIES
103.225.225.01.101 SALARIES, REGULAR 772,035 682,857 698,002 708,080 101.4% 868,200 103.225.225.01.103 OVERTIME 570,262 1,006,202 699,000 762,800 109.1% 450,000 103.225.225.01.109 INSURANCE OFFSET 102,495 87,586 79,000 78,680 99.6% 87,000 103.225.225.01.119 OT - STATE OF EMERGENCY COVID 19 9,575 4,624 - - 0.0% - Total Salaries 1,454,367 1,781,269 1,476,002 1,549,560 105.0% 1,405,200 103.225.225.02 BENEFITS
103.225.225.02.201 BENEFITS - RETIREMENT 366,607 340,579 364,983 364,980 100.0% 463,800 103.225.225.02.202 BENEFITS - LIFE INSURANCE 2,937 2,388 2,675 2,190 81.9% 2,600 103.225.225.02.205 BENEFITS - WORKERS' COMP 23,794 24,957 26,884 26,720 99.4% 32,285 103.225.225.02.207 UNIFORM ALLOWANCE 7,200 4,425 7,200 6,150 85.4% 8,100 103.225.225.02.208 BENEFITS - MEDICARE 16,378 12,368 17,700 17,670 99.8% 13,400 103.225.225.02.210 BENEFITS - WORKERS COMP CLAIMS 17,020 (9,847) 75,000 75,000 100.0% 75,000 103.225.225.02.214 BENEFITS- STATE DISABILITY INS 10,624 9,570 11,000 11,000 100.0% 8,300 103.225.225.02.215 SICK LEAVE PAY OUT - - - 27,665 0.0% - 103.225.225.02.216 VACATION / ANNUAL LV PAY OUT 4,783 3,238 - 32,980 0.0% 2,500 103.225.225.02.223 BENEFIT PYMTS TO SBCERA 832,312 832,312 - - 0.0% - Total Benefits 1,281,655 1,219,990 505,442 564,355 111.7% 605,985 103.225.225.03 EMPLOYEE DEVELOPMENT
103.225.225.03.301 TRAVEL/TRAINING EXPENSES 3,410 7,151 4,300 10,000 232.6% 16,200 Total Employee Development 3,410 7,151 4,300 10,000 232.6% 16,200 103.225.225.05 SUPPLIES
103.225.225.05.501 OFFICE SUPPLIES - 395 1,300 1,300 100.0% 1,300 103.225.225.05.523 EMS/MEDICAL SUPPLIES 1,006 17,325 35,700 30,000 84.0% 30,000 103.225.225.05.524 FIRE EQUIPMENT 36,840 35,926 38,500 38,500 100.0% 38,500 103.225.225.05.525 TECHNICAL SUPPLIES 20,305 4,423 2,450 2,450 100.0% 2,400 Total Supplies 58,151 58,069 77,950 72,250 92.7% 72,200 103.225.225.06 SERVICES
103.225.225.06.601 VEHICLE FUEL COST 8,966 13,829 23,950 23,950 100.0% 23,950 103.225.225.06.608 VEHICLE MAINTENANCE COST 4,977 6,508 10,000 10,000 100.0% 10,000 103.225.225.06.630 FEES/SERVICES - - - - 0.0% -
103.225.225.06.632 PERSONNEL RECRUITMENT COSTS - 57 5,000 5,000 100.0% 10,000 103.225.225.06.644 IT COST ALLOCATION 2,624 25,189 85,366 85,366 100.0% 87,110 103.225.225.06.645 SAFETY EQUIPMENT 71,588 9,885 10,000 10,000 100.0% 10,000 Total Services 88,155 55,468 134,316 134,316 100.0% 141,060 103.225.225.07 TAXES/INSURANCE/MISC
103.225.225.07.724 INSURANCE, LIABILITY - - 105,649 105,456 99.8% 106,297 103.225.225.07.733 CAP-LEASE-ENTERPRISE PROGRAM 23,355 17,409 17,346 17,346 100.0% 17,600 Total Taxes/Insurance/Misc 23,355 17,409 122,995 122,802 99.8% 123,897 103.225.225.08 CAPITAL EQUIP/PROJECTS
103.225.225.08.804 GENERATOR AT FIRE STATION - - - - 0.0% 63,000 103.225.225.08.805 FIRE DEPT STATION ALERTING - - - - 0.0% 83,000 103.225.225.08.999 GASB 87-CAP OUTLAY LEASE ASSET - 37,028 - - 0.0% - Total Capital Equip/Projects - 37,028 - - 0.0% 146,000
103.225.225.09 TRANSFERS/CONTINGENCY/CONTRACTS
103.225.225.09.224 TRANSFERS (225-FIRE LOAN) 500,000 500,000 500,000 500,000 100.0% 500,000 103.225.225.09.225 TRANSFER-FIRE DISTRICT - - 1,000,000 1,000,000 100.0% - 103.225.225.09.302 TRANSFER-DEBT SERVICE - - 738,188 852,270 115.5% 670,192 Total Transfers/Contingency/Contracts 500,000 500,000 2,238,188 2,352,270 105.1% 1,170,192 Department Total 3,409,093 3,676,384 4,559,193 4,805,553 105.4% 3,680,734 Measure Q Fund 103 - Barstow Fire Protection District
48 16.a
Packet Pg. 191 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Fire Battalion Chief 3.00 3.00 3.00 3.00
Firefighter/Paramedic 6.00 6.00 6.00 6.00
Total FTE's: 9.00 9.00 9.00 9.00
49 16.a
Packet Pg. 192 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 103 Measure Q - Fire Actual Actual Amended Estimated % of Proposed 225 Barstow Fire Protection Expenditure Classification Expense Expense Budget Expense Budget Budget 229 Fire Admin Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 103.225.229.01 SALARIES
103.225.229.01.101 SALARIES, REGULAR 67,164 72,189 80,009 80,000 100.0% 83,100 103.225.229.01.103 OVERTIME - - 200 - 0.0% -
103.225.229.01.109 INSURANCE OFFSET 12,040 11,855 12,000 12,000 100.0% 12,000 Total Salaries 79,204 84,044 92,209 92,000 99.8% 95,100 103.225.229.02 BENEFITS
103.225.229.02.201 BENEFITS - RETIREMENT 5,016 5,434 6,457 6,000 92.9% 6,500 103.225.229.02.202 BENEFITS - LIFE INSURANCE 305 301 320 320 100.0% 300 103.225.229.02.205 BENEFITS - WORKERS' COMP 1,995 2,092 2,894 2,700 93.3% 3,186 103.225.229.02.207 UNIFORM ALLOWANCE 756 756 756 760 100.5% 800 103.225.229.02.208 BENEFITS - MEDICARE 500 961 1,145 1,100 96.1% 1,400 103.225.229.02.214 BENEFITS- STATE DISABILITY INS 693 760 869 760 87.5% 900 103.225.229.02.227 UNFUNDED LIABILITY - - 368 370 100.5% - Total Benefits 9,265 10,304 12,809 12,010 93.8% 13,086
103.225.229.09 TRANSFERS/CONTINGENCY/CONTRACTS
103.225.229.09.302 TRANSFERS TO DEBT SERVICE - - 868 800 92.2% 795 Total Transfers/Contingency/Contracts - - 868 800 92.2% 795 Department Total 88,469 94,348 105,886 104,810 99.0% 108,981 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Fire Inspector/Arson Investigator 1.00 1.00 1.00 1.00
Total FTE's: 1.00 1.00 1.00 1.00
Measure Q Fund 103 - Barstow Fire Protection District Admin 50 16.a
Packet Pg. 193 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $4,825
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE (88,403) (92,473) (96,543) (96,543) 0.0% (100,613) Total Revenue - - - - 0.0% -
Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
230.230.230.06.628 AUDIT EXPENSE 4,070 4,070 4,240 4,070 95.99% 4,500 230.230.230.06.630 FEES/SERVICES - - - - 325
Total Expenditures 4,070 4,070 4,240 4,070 96.0% 4,825
ENDING FUND BALANCE (92,473) (96,543) (100,783) (100,613) 99.8% (105,438) CITY OF BARSTOW FY 2023-2024
Odessa Water District
Established on July 5, 1993, pursuant to the legislation approved by the State in 1991, the District was founded to provide water resources to the City. The City Council acts as the District's governing board and exerts significant influence over its operations.

The City is responsible for Odessa's obligations. Separate financial statements are produced annually.

Odessa Water District - 230
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Packet Pg. 194 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $325
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE (14,311) (14,611) (14,933) (14,933) (15,258) 232.819.788.900 FOUNDATION DONATIONS - 3 - - 0.0% -
Total Revenue - 3 - - 0.0% -
Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
232.232.232.06.630 232.232.232.06.630 300 325 325 325 0.0% 325 Total Expenditures 300 325 325 325 0.0% 325
ENDING FUND BALANCE (14,611) (14,933) (15,258) (15,258) 100.0% (15,583) CITY OF BARSTOW FY 2023-2024
Barstow Harvey House Foundation
Established on January 16, 1992, the Foundations was formed to promote development of the historical Harvey House, to improve, renovate, and maintain the historic significance of the site. The City Council acts as the Foundation's governing board. The City is responsible for the Foundation's obligations and separate financial statements are not produced for the Foundation.

Barstow Harvey House Foundation - 232
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Packet Pg. 195 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $335
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 1,027 729 1,836 1,836 2,008
233.514.110.410 INVESTMENT EARNINGS 2 4 - (2) 0.0% -
233.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (9) - 9 0.0% - 233.819.788.900 FOUNDATION DONATIONS - 1,447 500 500 100.0% - Total Revenue 2 1,442 500 507 101.4% -
Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
233.233.233.06.630 FEES/SERVICES 300 335 335 335 100.0% 335 Total Expenditures 300 335 335 335 0.0% 335
ENDING FUND BALANCE 729 1,836 2,001 2,008 100.3% 1,673
CITY OF BARSTOW FY 2023-2024
Barstow Community Services Foundation
Formed on October 7, 2013, as a non-profit public benefit corporation, the Foundation was formed to receive, invest and utilize funds and property acquired through the solicitation of contributions, donations, grants, gifts, bequests for the purposes of fostering and promoting community interests, events, and programs promoting and celebrating Barstow, its history and contributions, and any other purpose beneficial to the public. The City Council serves as the Foundation's governing board. The City is responsible for the Foundation's obligations and separate financial statements are not produced.

Barstow Community Services Foundation - 233
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Packet Pg. 196 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $0
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 10,450 10,472 10,444 10,444 10,484 234.514.110.410 INVESTMENT EARNINGS 22 25 - (13) 0.0% - 234.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (53) - 53 0.0% - Total Revenue 22 (28) - 40 0.0% -
Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
Total Expenditures - - - - 0.0% -
ENDING FUND BALANCE 10,472 10,444 10,444 10,484 100.4% 10,484 CITY OF BARSTOW FY 2023-2024
County Flood Control District 4
The Flood Control Fund is ued to account for expenditures toward the constructin of Kitchen dean Wash, Laverne Avenue, and Avenue I. These funds are provided by the San Bernardino County Flood Control District 4. Flood Control District 4 encompasses the entire City of Barstow.

County Flood Control District 4 - 234
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Packet Pg. 197 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $0
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 441,658 71,132 128,753 128,753 192,913 235.408.115.535 TRANSPORTATION TAX 15,676 58,027 63,641 63,641 100.0% - 235.514.110.410 INVESTMENT EARNINGS 369 247 - (134) 0.0% - 235.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (653) - 653 0.0% - Total Revenue 16,045 57,621 63,641 64,160 100.8% -
Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
235.235.235.09.400 TRANSFER TO CIP FUND 386,570 - - - 0.0% - Total Expenditures 386,570 - - - 0.0% -
ENDING FUND BALANCE 71,132 128,753 192,394 192,913 100.3% 192,913 CITY OF BARSTOW FY 2023-2024
Local Transportation Fund (LTF)
The Local Transportation Fund (LTF) is a funding source established by the Transportation Development Act (TDA) of 1971 which provides funding to be allocated to transit and non-transit related purposes that comply with regional transportation plans, such as streets and roads, construction and maintenance. LTF is derived from a 1/4 cent of the general sales tax collected statewide which is returned by the State Board of Equalization to each County which allocates the LTF funds within the County based on population.

Local Transportation Fund - 235
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Packet Pg. 198 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) This page was intentionally left blank.
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Packet Pg. 199 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Revenues: Expenditures:

Measure I TRIP Fund $ - Measure I TRIP Fund $ -
Debt Service Fund 2,656,622 Debt Service Fund 2,656,620 Total - Capital Improvement Funds $2,656,622 Total - Capital Improvement Funds $2,656,620 Fiscal Year 2023/2024 - Debt Service Funds
Measure I TRIP Fund
0%
Debt Service Fund
100%
Revenue - Debt Service Funds
Measure I TRIP Fund, 0%
Debt Service Fund,
100%
Expenditures - Debt Service Funds
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Packet Pg. 200 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) This page was intentionally left blank.
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Packet Pg. 201 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $0
Actual Actual Amended Estimated % of Proposed
Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 1,082,245 - - - -
301.514.110.414 BOND/TRIP INTEREST 7,741 - - - 0.0% -
301.900.820.999 TRANSFERS 367,808 - - - 0.0% -
Total Revenue 375,549 - - - 0.0% -
Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
301.301.301.06.635 BOND ADMN FEES 6,994 - - - 0.0% -
301.301.301.07.710 INTEREST EXPENDITURE 55,800 - - - 0.0% - 301.301.301.07.715 PRINCIPAL EXPENDITURE 1,395,000 - - - 0.0% - Total Expenditures 1,457,794 - - - 0.0% -

ENDING FUND BALANCE - - - - - -
CITY OF BARSTOW FY 2023-2024
Total Road Improvement Program (TRIP)
The Measure I Total Road Improvement Program (TRIP) is used to account for the reserve amount held for the Certificates of Participation, Series 2012, which were used to finance the design, acquisition, and construction of certain local roadway improvements and street resurfacing projects within the City. TRIP was paid off in full in FY21.

TRIP-Debt Service - 301
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Packet Pg. 202 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $2,656,620
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE - - 2,381 2,381 -
302.819.784.895 BOND PROCEEDS - 28,415,878 - - 0.0% -
302.900.820.100 TRANSFERS FROM GENERAL FUND - - 1,845,710 1,840,633 99.7% 1,844,796 302.900.820.102 TRANSFER FROM MEASURE Q - - 25,774 25,759 99.9% 25,824 302.900.820.103 TRANSFERS FROM MEASURE Q-FIRE - - 739,056 853,062 115.4% 670,987 302.900.820.605 TRANSFER FROM WWTP - - 92,862 92,930 100.1% 93,164 302.900.820.650 TRANSFER FROM SOLID WASTE - - 21,697 21,796 100.5% 21,851 Total Revenue - 28,415,878 2,725,099 2,834,180 104.0% 2,656,622 Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
302.302.302.06.635 BOND ADMN FEES - - 5,000 - 0.0% -
302.302.302.06.636 DEBT ISSUANCE COSTS - 522,276 - 2,850 0.0% - 302.302.302.09.100 TRANSFER-GENERAL FUND - 17,780,710 - - 0.0% - 302.302.302.09.102 TRANSFER-GF MEASURE Q - 197,563 - - 0.0% - 302.302.302.09.225 TRANSFER-FIRE DISTRICT - 8,134,877 - - 0.0% - 302.302.302.09.605 TRANSFER-WASTEWATER - 1,382,944 - - 0.0% - 302.302.302.09.650 TRANSFER-SOLID WASTE - 395,127 - - 0.0% - 302.302.302.07.710 INTEREST EXPENSE-2021 LEASE REVENUE BONDS - - 262,884 262,883 100.0% 221,478 302.302.302.07.711 INTEREST EXPENSE-2021 PENSION OBLIGATION BONDS - - 961,442 961,442 100.0% 831,428 302.302.302.07.715 PRINCIPAL EXP-2021 LEASE REVENUE BONDS 589,386 589,386 100.0% 448,714 302.302.302.07.716 PRINCIPAL EXP-2022 PENSION OBLIGATION BONDS 1,020,000 1,020,000 100.0% 1,155,000 Total Expenditures - 28,413,497 2,838,712 2,836,561 99.9% 2,656,620 ENDING FUND BALANCE - 2,381 (111,232) - 2
CITY OF BARSTOW FY 2023-2024
Debt Service
Debt Service Funds are generally used to accumulate financial resources that are restricted, committed, or assigned for future debt service payments. This fund was established to accumulate financial resources restricted for lease revenue and pension obligations bond payments and record the payments.

Debt Service - 302
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Packet Pg. 203 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Revenues: Expenditures:

Capital Projects Fund $ 2,468,171 Capital Projects Fund $ 2,468,171 Development Fund - Development Fund -
Total - Capital Improvement Funds $2,468,171 Total - Capital Improvement Funds $2,468,171 Fiscal Year 2023/2024 - Capital Improvement Funds
Capital Projects Fund
100%
Development Fund
0%
Revenue - Capital Improvement Funds
Capital Projects Fund,
100%
Development Fund, 0%
Expenditures - Capital Improvement Funds
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Packet Pg. 204 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Capital Projects
TOTAL BUDGET - $ 2,468,171
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE - 1 - - -
400.900.820.100 TRANSFERS FROM GENERAL FUND - 128,838 - - 0.0% - 400.900.820.202 TRANSFERS FROM COVID-19 224,957 9,917 - - 0.0% - 400.900.820.209 TRANSFERS FROM MEASURE I (LOCAL) - - 1,271,000 191,040 15.0% 614,800 400.900.820.211 TRANSFERS FROM SB-1 771,481 46,342 385,580 - 0.0% 901,632 400.900.820.215 TRANSFERS FROM CDBG 7,250 258,771 499,976 3,860 0.8% 222,739 400.900.820.217 TRANSFERS FROM GRANTS - REIMBURSEABLE 775,407 4,852,935 15,390,419 442,818 2.9% - 400.900.820.235 TRANSFERS FROM LTF 386,570 - - - 0.0% - 400.900.820.425 TRANSFERS FROM DEVELOPMENT IMPACT FEES 432,022 - 250,201 - 0.0% - 400.900.820.605 TRANSFERS FROM WASTEWATER 150,141 1,519,678 2,871,646 1,996,766 69.5% - 400.900.820.709 TRANSFERS FROM MEASURE I (REGIONAL) 82,954 596,065 1,889,187 10,524 0.6% 729,000 400.900.820.901 TRANSFERS FROM LOW/MOD 1,036,042 - - - 0.0% - Total Revenue 3,866,824 7,412,546 22,558,009 2,645,008 11.7% 2,468,171 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
400.801.005.22.100 FY22-FIRST AVE BRIDGE OVER BNSF REPAIRS - 128,838 - - 0.0% - 400.801.126.17.209 ROUTE 66 SIGNAGE - - - - 0.0% -
400.801.128.15.217 NORTH 1ST AV BRIDGE-MOJAVE RIVER 88.53% 192,669 2,412 1,694,782 8,949 0.5% - 400.801.128.15.709 NORTH 1ST AV BRIDGE-MOJAVE RIV 24,962 313 219,577 1,159 0.5% - 400.801.128.20.209 NORTH FIRST AVE BRIDGE MOJAVE RIVER-PROJ - - 100,000 - 0.0% - 400.801.129.16.217 NO FIRST AVE BRIDGE PS&E BNSF 88.53% 99,556 357,011 1,587,469 71,521 4.5% - 400.801.129.16.709 NORTH FIRST AVE BRIDGE PS&E BNSF 11.47 12,899 46,255 205,674 9,266 4.5% - 400.801.129.17.217 NORTH FIRST AVE BRIDGE BNSF ROW 88.53% 348,045 4,241,243 11,144,867 757 0.0% - 400.801.129.17.709 1ST AVE BRIDGE OVER BNSF ROW-REGIONAL 45,093 549,498 1,443,936 98 0.0% - 400.801.129.18.217 YUCCA AVE BNSF PAED-HBP 5,081 - - - 0.0% - 400.801.129.20.209 FIRST AVE BRIDGE BNSF-PROJ MGMT - - 100,000 191,040 191.0% - 400.801.129.23.217 N FIRST AVE BRIDGE BNSF ROW CPUC - 100% - - - 360,506 0.0% - 400.801.130.20.210 WEST SECTION 7 SB1-ENGINEERING COSTS - - - - 0.0% - 400.801.130.21.211 SB1-WEST SECTION 7 (PHASE 1) 566,177 5,564 - - 0.0% - 400.801.130.21.235 WEST SECTION 7 (PHASE 1) 386,570 - - - 0.0% - 400.801.130.21.425 WEST SECTION 7 (PHASE 1) 3,895 - - - 0.0% - 400.801.131.20.102 CONCRETE MAINT ADA/SW CURBS GUTTER - - - - 0.0% - 400.801.131.20.211 SB1-PAVEMENT PRESERVATION 2020* - - 283,368 - 0.0% 416,632 400.801.131.20.425 PAVEMENT PRESERVATION 2020* - - 135,201 - 0.0% - 400.801.131.24.209 PAVEMENT PRESERVATION - MEAS I LOCAL - - - - 0.0% 50,000 400.801.132.20.210 SB1-SPEED SURVEY & DATA COLLECTION PRJ - - - - 0.0% - 400.801.132.20.211 SPEED SURVEY & DATA COLLECTION PRJ SB1 1,657 40,591 22,212 - 0.0% - 400.801.133.21.211 SB1-HIGH POINT / COMMERCE PARKWAY 203,647 188 - - 0.0% - 400.801.133.21.425 HIGH POINT / COMMERCE PARKWAY 428,127 - - - 0.0% - 400.801.136.21.211 SB1-IRWIN RD PAVEMENT (W/COUNTY) - - 42,000 - 0.0% - 400.801.137.23.215 N. BARSTOW ADA INFRASTRUCTURE IMPRVMNTS - - 300,116 - 0.0% - 400.801.138.23.211 FISHER BLVD. PAVEMENT RECON/REHAB - - 23,000 - 0.0% - 400.801.139.23.209 PEDESTRIAN & BICYCLE CORRIDORS (ATP) - - 496,000 - 0.0% - 400.801.140.23.709 RIMROCK RD RECON - BARSTOW RD TO AVE H - - 20,000 - 0.0% 729,000 400.801.140.23.209 RIMROCK RD RECON - BARSTOW RD TO AVE H - - - - 0.0% 500,000 400.801.141.24.209 LENWOOD RD - AGATE RD TO RR TRACKS - - - - 0.0% 64,800 400.801.142.24.215 ADA CURB, RAMPS, GUTTERS & INFRASTRUCTUR - - - - 222,739 400.802.217.21.425 STORM DRAIN/FLOOD CONTROL LENWOOD - - 40,000 - 0.0% - 400.803.316.17.217 MAIN ST & BARSTOW RD TRAFFIC SIG-HSIP 707 1,845 711,055 - 0.0% - 400.803.316.21.211 SB-1 MAIN ST & BARSTOW RD TRAFFIC SIGNAL - - 15,000 - 0.0% 485,000 400.803.316.21.425 MAIN ST & BARSTOW RD TRAFFIC SIGNAL-DIF - - 75,000 - 0.0% - 400.803.317.18.217 RIMROCK/BARSTOW RD TRAFFIC SIGNAL-HSIP - - 180,000 - 0.0% - CITY OF BARSTOW FY 2023-2024
The Capital Projects Fund is used to track the expenditures of capital improvement construction or new construction projects. The fund encompasses all funding sources and is used to monitor construction-related projects.

Capital Projects - 400
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Packet Pg. 205 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
400.803.318.20.605 WW PIPE BURST (LENWOOD) - - - - 0.0% - 400.803.319.20.605 WW AEROBIC DIGESTER PROJ 150,141 1,519,678 2,271,646 1,850,530 81.5% - 400.803.320.23.605 EQUIPMENT REFURBISHMENT - - 150,000 130,054 86.7% - 400.803.321.23.605 IRRIGATION STATION / POND PUMPING - - 450,000 16,182 3.6% - 400.804.400.22.217 DANA PARK PLAYGROUND REPLACEMENT - 179,468 13,101 828 6.3% - 400.804.415.15.215 CC28 DANA PARK BATHROOM ADA UPGRADE - - - - 0.0% - 400.804.415.16.215 CDBG-STURNACLE PARK RESTROOM - - - - 0.0% - 400.804.417.20.215 CDBG-LILLIAN PARK ADA RESTROOMS 7,250 258,771 3,860 3,860 100.0% - 400.805.514.17.212 RT 66-BIKE ROUTES & RACKS - - - - 0.0% - 400.805.516.20.425 MAIN STREET SIGNAL UPGRADES - - - - 0.0% - 400.805.517.20.217 7TH AVENUE SPECIFIC PLAN-SB2 113,088 28,075 - - 0.0% - 400.805.518.21.217 GENERAL PLAN UPDATE - LEAP 16,261 42,883 59,144 257 0.4% - 400.806.601.20.901 OLD BARSTOW HOSPITAL - DEMO & ABATEMENT 1,036,042 - - - 0.0% - 400.806.602.21.202 COVID (PH 3-4)-COUNCIL CHMBRS MEDIA ROOM 224,957 9,917 - - 0.0% - 400.806.618.22.215 CDBG-MOJAVE RIVER VALLEY MUSEUM ROOF - - 65,000 - 0.0% - 400.806.619.22.215 CDBG-BARSTOW MEMORIAL PARK CEMETERY - - 65,000 - 0.0% - 400.806.620.22.215 CDBG-DESERT MANNA ROOF PROJ/ALARM SYS - - 66,000 - 0.0% - Total Expenditures 3,866,823 7,412,546 21,983,008 2,645,008 12.0% 2,468,171 ENDING FUND BALANCE 1 - 575,001 - 12.0% -
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Packet Pg. 206 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Development Fund
TOTAL BUDGET - $0
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 795,371 807,490 834,430 834,430 874,946 425.415.115.600 Lenwood - Flood Control Dev. Fees 10,425 4,574 8138 177.9% - 425.415.115.601 Lenwood - Traffic Signal Dev. Fees 3,007 1,320 2347 177.8% - 425.415.115.602 Lenwood - Median Development Fees 1,671 - 733 1304 177.9% - 425.415.115.603 Lenwood - Water Dev. Fees 17,725 - 7,777 13837 177.9% - 425.514.110.410 Investment Earnings 1,522 1,944 - -1055 0.0% - 425.514.110.510 Unrealized Gain/Loss/Investment (1,139) (4,280) - 4227 0.0% - 425.515.115.600 Law Enforcement Dev. Impact Fee 36,905 1,213 - 226 0.0% - 425.515.115.601 Street Signal Bridges Dev. Impact Fee 347,169 19,260 - 2716 0.0% - 425.515.115.602 Storm Drain Dev. Impact Fee 14,936 2,003 - 1019 0.0% - 425.515.115.603 General Facilities dev. Impact Fee 8,813 787 - 340 0.0% - 425.515.115.604 Public Meeting Dev. Impact Fee 453 905 - 1132 0.0% - 425.515.115.605 Parks/Open Space Dev. Impact Fee 2,037 4,074 - 5093 0.0% - 425.515.115.606 Aquatic Facilities Dev. Impact Fee 317 634 - 792 0.0% - 425.515.115.607 Development Fee - Fire Dept. 300 400 200 400 200.0% - Total Revenue 444,141 26,940 14,604 40,516 277.4% -
Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
425.425.425.09.400 Transfer to CIP Fund 432,022 - - - - - Total Expenditures 432,022 - - - 0.0% -
ENDING FUND BALANCE 807,490 834,430 849,034 874,946 103.1% 874,946 CITY OF BARSTOW FY 2023-2024
The Development Fund is used to account for revenue collected through Development Impact Fees (DIF). These funds are collected during the building permit process and funds can only be used in the areas in which they are collected. The fund also tracks DIF-related expenditures.

Development Fund (425)
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Packet Pg. 207 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Revenues: Expenditures:

Wastewater Reclamation $ 5,128,400 Wastewater Reclamation $ 6,428,025 Solid Waste Disposal 5,762,200 Solid Waste Disposal 6,085,100 Total Revenues $10,890,600 Total Expenditures $12,513,125 Fiscal Year 2023/2024 - Proprietary (Enterprise) Funds
Wastewater Reclamation
47%
Solid Waste Disposal
53%
Revenue - All Proprietary Funds
Wastewater Reclamation
51%
Solid Waste Disposal
49%
Expenditures - All Proprietary Funds
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Packet Pg. 208 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) This page was intentionally left blank.
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Packet Pg. 209 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

WASTEWATER OPERATIONS

DEPARTMENT DESCRIPTION
The Barstow Wastewater Treatment Department is responsible to treat domestic and industrial wastewater from the City of Barstow and its surrounding communities in a manner that provides current and future customers with safe, efficient, and cost-effective wastewater treatment services while protecting the community, public health, plant staff, and the environment from adverse impacts of wastewater and treatment by-products. The City’s efforts are guided, in part, by federal, state, and local regulations.

This division operates the City’s wastewater collections system, treatment facility, and discharge site.

Revenues are comprised of user charges and fees. This program contributes to the vision 2022 goals of assisting with providing an adequate and well-maintained infrastructure, which also contributes, to a safer community by eliminating sewer overflows, staying in compliance with the discharge permits, and reducing the impact on the local environment. As in past years, the Wastewater Fund has been working to become healthy after the 2015 phase I improvement project and to fund the digester rehabilitation project without the financial support of the general fund. With the aging infrastructure, the staff is renewing the 2012 Capital Improvement Program and is actively looking at funding operations to ensure the facility can stay in compliance with the City’s discharge permit. --Compliance
--Sewer Cleaning
--Camera Inspections
--Dig Alert Marking
--Plan Checks
--Operating
--Compliance
--CIP Program
--Purchase Orders
--Requisitions

OPERATIONS

PLANT SUPERINTENDENT
--Maintenance
--Repair
--CIP Program
--Purchase Orders
--Requisitions

MAINTENANCE

COLLECTIONS /

PRETREATMENT
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Packet Pg. 210 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 2022-2023 PROGRAMMATIC CHANGES
The Wastewater Department continues to apply strategies outlined in the city’s Vision in an effort to maintain the city’s network of sanitary sewer systems and treatment facilities. Budgetary constraints continue to limit capital projects however the department has an aggressive preventative pretreatment and maintenance program to ensure proper steps are being taken to protect infrastructure and equipment. In 2021, when wastewater and pretreatment merged during COVID-19, the department has since overcome multiple bumps in the road. As we approach that two-year mark - as the staff has had to learn both ends of wastewater treatment - all the pieces of the puzzle are finally starting to come together as a whole, even with several new staff and supervisor changes.

WASTEWATER

OPERATIONS
2022-2023 HIGHLIGHTS
Capital Projects
 Installation of irrigation inlet piping to provide flexibility and redundancy of irrigation and pond operations.

Operations
 Stayed in compliance with the City’s discharge permits  The rehabbed digesters are online and operating with the new fine air membranes.  For 100% completion of the rehabbed digesters the contractor is waiting on the delivery of the two supernatant pumps. Pumps have been on backorder since November.  The solar carport is complete we are currently waiting on Edison to certify the solar before it can be connected to the grid.
 Ordered a New Holland tall farm, this will essentially replace the case construction tractor, for our drying bed operations.
68 16.a
Packet Pg. 211 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Maintenance
 Replaced scum vertical turbine pump with a submersible pump.  Rebuilt the Influent pump/motor #1, and converted it to a mechanical seal.  Rebuilt the old grit pump.
 Replaced AB2 mixers.
 Replaced level transducers in headworks.
 Installed one new utility pump VFD.
 Rebuilt one utility pump VFD.
 Rebuild the East irrigation pump and motor.
 Replaced Screw press #1 dewatering baskets.

Collections
 Cleaned a total of 84,388 feet.
 CCTV a total of 37,775 feet.
 Retrieved a broke bench from manhole #956
 Staff reviewed, completed, and reported 3,440 dig alert sewer tickets.  Raised three manhole lids to pavement grade.
 Cleaned main sewer trunk line.
 Two Sanitary Sewer Overflows.
 Retrieved a manhole construction plug from MH#1770 301 Montara Rd.  Cleaned roots, that caused the SSO blockage from MH#282 to MH#303  City council approved the purchase of a new sewer cleaning truck to purchase in FY24.

Pretreatment
 Renewed 2 discharge permits for SIU.
 Reviewed five SIU monthly sampling assuring SIU stays in compliance.  Issued notice of violations to SIU to whom may have violated monthly discharge limits.  Calculated and billed SIU for monthly BOD billing.
 Reviewed commercial water usage provided by golden state Water and calculated over 600 SU for utility billing.
 Performed annual SIU sampling.
 Completed all required plan checks within the 2-week goal.  Cleaned First street alley once a quarter.
 Cleaned Fredricks alley once a quarter.
2023-2024 GOALS AND OBJECTIVES
Capital Projects
 Receive a new sewer cleaning truck.

Operations
• Stay in compliance with the City’s discharge permits. • Complete new Capital Improvement Project 5-year outlook. • Continue to work with Carrolo Engineers with updating the SSMP. • Begin looking into grants for CIPP on our Grit chamber for concrete repair and coating. 69 16.a
Packet Pg. 212 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Maintenance
 PLC and MCC maintenance.
 Replace a VFD with an influent pump, blower, and recirculation pump.  Replace secondary clarifier PM parts.
 Replace the Squeegee in the screw press #2.
 Installation of walkway grating for headwork.
 Installation of grating at the pipe gallery sump pit.  Stairs over the piping behind the screw presses.
 New valves for the drying beds.
 Order replacement membranes for AB2.
 Organization of shipping containers and surrounding area.  Replace influent #3 pump/motor.
 Replace AB#1 Mixers.

Collections
 Clean a total of 80,000 feet.
 CCTV a total of a third of the City.
 No Sanitary Sewer Overflows.
 Meet 811, DigAlert System notification response requirement.  Reevaluate the residential sampling Board Order.
 Purchase a new small crawler and camera reel system for redundancy.  Ability to put camera footage on geo viewer, we have mp3, and Nobel has mp4.  Begin and complete the liner job on Armory Rd.
 Update the City’s GIS platform.

Pretreatment
 Monitor all SIU to assure industrial discharge compliance.  With the purchase of a combination sewer cleaning truck, this year I plan on cleaning the main trunk line in house, and starting every two years cleaning on that and the inverted siphon.  Clean First Street alley quarterly.
 Clean Fredricks alley quarterly.
 Schedule discrete annual sampling for all SIU.
 Schedule and conduct SIU inspections.

DEPARTMENT WORKLOAD INDICATORS – WASTEWATER TREATMENT PLANT Actual
FY 20-21
Actual
21-22
Actual
22-23
Goal
FY 23-24
DigAlert 72-Hour Response 4284 3500 4644 3500
Clean Collections System 3.0 miles 12 miles 22 miles 15 miles Camera Collection System 7.7 miles 18 miles 7.2 miles 20 miles Preventable work orders 2058 2052 1432 2000
70 16.a
Packet Pg. 213 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $6,428,025
Actual Actual Amended Estimated % of Proposed
Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 9,895,290 10,843,867 13,288,503 13,288,503 9,214,773 605.514.110.410 INVESTMENT EARNINGS 2,201 5,722 1,000 (3,105) -310.5% - 605.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS 133 (10,493) - 10,360 0.0% - 605.709.135.801 SEWER SERVICE FEE 1,830,866 478,678 100,000 52,661 52.7% 35,000 605.709.135.802 MUNIS - SEWER SERVICE FEE 3,381,682 4,386,153 4,840,000 822,232 17.0% 4,840,000 605.709.135.805 SUPP ENVIROMENTAL & DISCHARGE FEES 191,840 159,619 190,000 108,788 57.3% 110,000 605.709.140.802 SEWER FEE PENALTY/INTEREST 33,461 - - - 0.0% - 605.709.140.803 MUNIS - SEWER PENALTY & INTEREST 19,262 93,188 100,000 85,690 85.7% 100,000 605.709.140.804 MUNIS - RETURN CHECK SERVICE CHARGE 63 263 100 75 75.0% 100 605.709.140.818 LIENS-SEWER PENALTY & INTEREST - 29,261 4,000 1,583 39.6% 4,000 605.710.120.619 SEWER CONNECTIONS 103,605 33,600 36,000 18,585 51.6% 10,000 605.805.785.910 LIEN/RELEASE/CO/PROP CHG FEES 789 8,203 2,000 773 38.7% 2,000 605.819.784.910 SALES PROPERTY/EQUIPMENT 500 - - - 0.0% - 605.819.788.920 MISCELLANEOUS INCOME 7,904 1,792 2,000 23,634 1181.7% 2,000 605.819.788.923 CREDIT CARD CONVENIENCE FEES - 232 200 121 60.5% 200 605.819.788.927 ANNUAL DISCHARGE PERMITS 100 100 100 - 0.0% 100 605.819.788.928 DISCHARGE PERMIT FINES 2,800 7,650 7,500 5,900 78.7% 6,000 605.819.788.930 IGSA-ENVIRONMENTAL SAMPLING - 3,396 5,000 2,031 40.6% 5,000 605.819.788.931 IGSA-PROPANE - 8,377 9,000 8,210 91.2% 9,000 605.819.788.932 IGSA-UNIFORMS - 3,197 5,000 3,481 69.6% 5,000 605.900.820.302 TRANSFER FROM DEBT SERVICE - 1,382,944 - - 0.0% - 605.999.900.901 GAIN/LOSS ON SALE OF ASSETS (582) (54,873) - - 0.0% - Total Revenue 5,574,624 6,537,009 5,301,900 1,141,019 21.5% 5,128,400 Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
605.601 - WWTP OPERATIONS
605.605.601.01 SALARIES
605.605.601.01.101 SALARIES, REGULAR 701,828 836,970 908,975 908,770 100.0% 914,500 605.605.601.01.103 OVERTIME 20,046 16,319 17,759 14,430 81.3% 23,000 605.605.601.01.108 SALARIES CASUAL 4,679 5,640 - - 0.0% - 605.605.601.01.109 INSURANCE OFFSET 107,685 137,056 138,700 136,640 98.5% 138,200 605.605.601.01.110 OVERTIME-SPECIAL EVENT - - 1,027 1,030 100.3% - 605.605.601.01.111 STANDBY BASIC 8,613 11,637 14,000 13,780 98.4% 13,500 605.605.601.01.119 OT - STATE OF EMERGENCY COVID 19 1,328 - - - 0.0% - Total Salaries 844,179 1,007,622 1,080,461 1,074,650 99.5% 1,089,200 605.605.601.02 BENEFITS .
605.605.601.02.201 BENEFITS - RETIREMENT 74,718 80,355 87,328 86,440 99.0% 90,300 605.605.601.02.202 BENEFITS - LIFE INSURANCE 3,033 3,560 3,829 3,450 90.1% 3,300 605.605.601.02.205 BENEFITS - WORKERS' COMP 18,996 29,707 29,421 27,500 93.5% 43,716 605.605.601.02.206 BENEFITS - DEFERRED COMP 2,287 2,034 2,600 2,550 98.1% 1,500 605.605.601.02.208 BENEFITS - MEDICARE 14,949 15,917 16,555 17,410 105.2% 17,000 605.605.601.02.211 BENEFITS-PARS - - - - 0.0% -
605.605.601.02.213 BILINGUAL SERVICES 112 150 360 330 91.7% 500 605.605.601.02.214 BENEFITS- STATE DISABILITY INS 7,850 9,596 9,891 9,710 98.2% 8,900 605.605.601.02.215 SICK LEAVE PAY OUT 839 - - - 0.0% -
605.605.601.02.216 VACATION / ANNUAL LV PAY OUT 21,395 29,302 17,650 17,610 99.8% 20,000 605.605.601.02.220 RETIREE HEALTH - PEMCHA 4,494 4,744 5,580 4,540 81.4% 5,600 Wastewater Reclamation - 605
CITY OF BARSTOW FY 2023-2024
Wastewater Reclamation (WWTP)
The Wastewater Reclamation Fund accounts for the operation of the wastewater system, which is a self-supporting activity which renders services on a user charge basis to residents and businesses located in the City. The wastewater system and plant are operated by the City and its employees. All revenue generated are used to offset the cost of running the wastewater facility and sewer infrastructure.
71 16.a
Packet Pg. 214 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
605.605.601.02.222 RETIREE HEALTH COMPENSATION 10,114 9,892 9,000 7,650 85.0% 9,000 605.605.601.02.225 GASB 68-PENSION EXPENSE 588,921 (1,784,119) - - 0.0% - 605.605.601.02.227 PENSION UNFUNDED LIABILITY 149,517 1,564,703 61,619 61,619 100.0% - Total Benefits 897,225 (34,159) 243,833 238,809 97.9% 199,816 605.605.601.03 EMPLOYEE DEVELOPMENT
605.605.601.03.301 TRAVEL/TRAINING EXPENSES 9,267 15,918 33,000 32,000 97.0% 25,700 605.605.601.03.305 DUES/SUBS/MEMBERSHIPS 4,054 6,300 6,000 6,000 100.0% 7,505 Total Employee Development 13,321 22,218 39,000 38,000 97.4% 33,205 605.605.601.04 COMMUNICATIONS
605.605.601.04.401 COMMUNICATIONS 5,502 8,318 7,500 7,500 100.0% 7,500 Total Communications 5,502 8,318 7,500 7,500 100.0% 7,500 605.605.601.05 SUPPLIES
605.605.601.05.501 OFFICE SUPPLIES 1,259 1,227 4,800 4,500 93.8% 3,800 605.605.601.05.502 COVID-19 SUPPLIES 2,781 - - - 0.0% - 605.605.601.05.510 POSTAGE 9,155 7,244 10,000 8,500 85.0% 10,000 605.605.601.05.520 ADS/PUBLICATIONS - 1,457 1,392 1,392 0.0% - 605.605.601.05.525 TECHNICAL SUPPLIES 80,880 153,269 125,000 100,000 80.0% 115,000 605.605.601.05.526 COLLECTION-TECHNICAL SUPPLIES - 27,947 28,108 15,000 53.4% 60,000 Total Supplies 94,075 191,144 169,300 129,392 76.4% 188,800 605.605.601.06 SERVICES
605.605.601.06.601 VEHICLE FUEL COST 2,795 13,871 17,500 15,500 88.6% 17,500 605.605.601.06.608 VEHICLE MAINTENANCE COST 8,365 17,180 35,000 35,000 100.0% 35,000 605.605.601.06.612 REPAIRS/MAINTENANCE 168,366 196,791 195,000 185,000 94.9% 200,000 605.605.601.06.613 COLLECTIONS-REPAIRS/MAINTENANCE - 86,928 56,300 20,000 35.5% 100,000 605.605.601.06.620 RENTALS/LEASES - 4,524 11,000 5,000 45.5% 11,000 605.605.601.06.626 PROF SERV. LEGAL 2,329 68 3,000 500 16.7% 3,000 605.605.601.06.628 AUDIT EXPENSE 10,508 13,709 12,500 10,000 80.0% 12,500 605.605.601.06.629 FEES/SERVICES (COLLECTIONS) - - 338,000 85,000 25.1% 294,000 605.605.601.06.630 FEES/SERVICES 315,225 362,480 739,800 500,000 67.6% 594,000 605.605.601.06.631 MERCHANT FEES 14,412 5,693 52,300 52,500 100.4% 50,000 605.605.601.06.633 COVID-19 FEES/SERVICES 3,150 - - - 0.0% - 605.605.601.06.636 BURRTEC BILLING EXPENSES 11,422 - - - 0.0% - 605.605.601.06.644 IT COST ALLOCATION 49,101 118,165 228,161 215,000 94.2% 243,160 605.605.601.06.645 SAFETY EQUIPMENT 5,710 11,957 14,000 12,000 85.7% 14,000 605.605.601.06.650 MCLB SAMPLING CONTRACT (4,265) - - - 0.0% - Total Services 587,118 831,366 1,702,561 1,135,500 66.7% 1,574,160 605.605.601.07 TAXES/INSURANCE/MISCELLANEOUS
605.605.601.07.705 BAD DEBT EXPENSE (369,064) 45,783 - 10,000 0.0% 10,000 605.605.601.07.711 INTEREST EXPENSE - - - - 0.0% -
605.605.601.07.712 GASB 87 - INTEREST EXPENSE - 213 - - 0.0% - 605.605.601.07.716 ENERGY-SIEMENS INTEREST 8,078 66 - - 0.0% - 605.605.601.07.718 INTEREST-GF II LOAN $4 MILLION 9,484 5,673 - - 0.0% - 605.605.601.07.720 INSURANCE, PROPERTY 18,709 33,087 41,922 37,909 90.4% 64,274 605.605.601.07.724 INSURANCE, LIABILITY 43,559 52,742 61,301 60,052 98.0% 74,171 605.605.601.07.731 GASB 87 - CAP-LEASE-ENTERPRISE PROG WWTP - (16,173) - - 0.0% - 605.605.601.07.733 CAP-LEASE-ENTERPRISE PROG WWTP 27,824 (6,973) 30,413 27,100 89.1% 30,413 605.605.601.07.735 DEPRECIATION 951,300 933,766 950,000 950,000 100.0% 950,000 605.605.601.07.736 GASB 87 - AMORTIZATION EXPENSE - 16,033 - - 0.0% - 605.605.601.07.737 FRANCHISE CITY OF BARSTOW 67,388 - 68,000 - 0.0% - 605.605.601.07.738 FRANCHISE-MUNIS-CITY OF BARSTOW 135,260 175,485 186,000 198,000 106.5% 198,000 605.605.601.07.743 CUSTOMER REFUNDS 59,785 936 1,000 1,000 100.0% 1,000 Total Taxes/Insurance/Misc 952,323 1,240,638 1,338,636 1,284,061 95.9% 1,327,858 605.605.601.08 CAPITAL EQUIP/PROJECTS
605.605.601.08.803 COMPUTER HARDWARE/SOFTWARE 36,286 - - - 0.0% - 605.605.601.08.809 VACTOR SEWER CLEANER - - 566,322 - 0.0% 566,322 605.605.601.08.836 COMPUTER SERVER AND NETWORK 30,906 6,400 - - 0.0% - 605.605.601.08.837 EQUIPMENT - 91,395 250,000 - 0.0% 250,000 605.605.601.08.899 DR SERVER 697 21,825 141,057 141,057 100.0% - Total Capital Equip/Projects 67,889 119,620 957,379 141,057 14.7% 816,322 605.605.601.09 TRANSFERS/CONTINGENCY/CONTRAS
605.605.601.09.302 TRANSFERS TO DEBT SERVICE - - 92,862 92,930 100.1% 93,164 605.605.601.09.400 TRANSFER TO CIP FUND 150,141 1,519,678 2,871,646 2,623,000 91.3% - 605.605.601.09.904 CAPITAL PROJ ASSET OFFSET (150,141) (1,519,678) - (2,623,000) 0.0% - 605.605.601.09.905 COST ALLOCATION 434,000 434,000 770,000 770,000 100.0% 770,000 Total Transfers/Contingency/Contras 434,000 434,000 3,734,508 862,930 23.1% 863,164 72 16.a
Packet Pg. 215 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
605.605.601.14 ELECTRICITY
605.605.601.14.418 ELECTRICITY POND 3/4 (119) - - - 0.0% - 605.605.601.14.419 ELECTRICITY-MONTHLY 179,137 259,444 235,000 280,000 119.1% 265,000 605.605.601.14.420 ELECTRICITY POND 3 (2,997) - - - 0.0% - Total Electricity 176,021 259,444 235,000 280,000 119.1% 265,000 605.605.601.24 NATURAL GAS
605.605.601.24.440 GAS-2200 RIVERSIDE DR-PLANT 1,128 1,292 1,500 1,200 80.0% 1,000 Total Natural Gas 1,128 1,292 1,500 1,200 80.0% 1,000
605.605.601.34 WATER
605.605.601.34.463 WATER TRUCK FILL - 4,449 4,000 4,000 100.0% 5,000 605.605.601.34.468 WATER 5,656 6,424 6,000 5,650 94.2% 6,000 Total Water 5,656 10,873 10,000 9,650 96.5% 11,000
605.602 - WW SOAPMINE RD. OPERATIONS
605.605.602.06 SERVICES
605.605.602.06.631 GROUNDWATER SAMPLING - - 12,000 3,500 29.2% 12,000 605.605.602.06.632 REMEDIATION PROJECT EXPENSES - - 28,000 500 1.8% 25,000 605.605.602.06.648 WATER-SOAPMINE RD AREA - - 14,000 8,000 57.1% 14,000 Total Services - - 54,000 12,000 22.2% 51,000
605.603 - WW PRETREATMENT OPERATIONS
605.605.603.01 SALARIES
605.605.603.01.101 SALARIES, REGULAR 177,523 - - - 0.0% - 605.605.603.01.103 OVERTIME 8,099 - - - 0.0% -
605.605.603.01.109 INSURANCE OFFSET 40,225 - - - 0.0% - 605.605.603.01.111 STANDBY BASIC 4,576 - - - 0.0% -
Total Salaries 230,423 - - - 0.0% -
605.605.603.02 BENEFITS
605.605.603.02.201 BENEFITS - RETIREMENT 21,943 - - - 0.0% - 605.605.603.02.202 BENEFITS - LIFE INSURANCE 969 - - - 0.0% - 605.605.603.02.205 BENEFITS - WORKERS' COMP 9,324 - - - 0.0% - 605.605.603.02.206 BENEFITS - DEFERRED COMP - - - - 0.0% - 605.605.603.02.208 BENEFITS - MEDICARE 4,992 - - - 0.0% - 605.605.603.02.214 BENEFITS- STATE DISABILITY INS 2,361 - - - 0.0% - 605.605.603.02.216 VACATION / ANNUAL LV PAY OUT 26,445 - - - 0.0% - Total Benefits 66,034 - - - 0.0% -
605.605.603.03 EMPLOYEE DEVELOPMENT
605.605.603.03.301 TRAVEL/TRAINING EXPENSES 2,117 - - - 0.0% - 605.605.603.03.305 DUES/SUBS/MEMBERSHIPS 2,188 - - - 0.0% - Total Employee Development 4,305 - - - 0.0% -
605.605.603.04 COMMUNICATIONS
605.605.603.04.401 COMMUNICATIONS 3,645 - - - 0.0% -
Total Communications 3,645 - - - 0.0% -
605.605.603.05 SUPPLIES
605.605.603.05.501 OFFICE SUPPLIES 455 - - - 0.0% -
605.605.603.05.525 TECHNICAL SUPPLIES 10,843 - - - 0.0% - Total Supplies 11,298 - - - 0.0% -
605.605.603.06 SERVICES
605.605.603.06.601 VEHICLE FUEL COST 6,848 - - - 0.0% - 605.605.603.06.608 VEHICLE MAINTENANCE COST 1,029 - - - 0.0% - 605.605.603.06.612 REPAIRS/MAINTENANCE 89,602 - - - 0.0% - 605.605.603.06.620 RENTALS/LEASES 2,314 - - - 0.0% -
605.605.603.06.626 PROF SERV. LEGAL - - - - 0.0% -
605.605.603.06.630 FEES/SERVICES 85,623 - - - 0.0% -
605.605.603.06.644 IT COST ALLOCATION 68,729 - - - 0.0% - 605.605.603.06.645 SAFETY EQUIPMENT 2,160 - - - 0.0% -
Total Services 256,305 - - - 0.0% -
605.605.603.07 TAXES/INSURANCE/MISCELLANEOUS
605.605.603.07.733 CAP-LEASE-ENTERPRISE PROG PRETREAT 13,175 - - - 0.0% - Total Taxes/Insurance/Misc 13,175 - - - 0.0% -
73 16.a
Packet Pg. 216 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
605.605.603.08 CAPITAL EQUIP/PROJECTS
605.605.603.08.897 CAPITAL ASSET OFFSET-LEASED VEHICLE (40,865) - - - 0.0% - Total Capital Equip/Projects (40,865) - - - 0.0% -
605.605.603.34 WATER
605.605.603.34.463 WATER - TRUCK FILL 3,292 - - - 0.0% - Total Water 3,292 - - - 0.0% -
Total Expenditures 4,626,049 4,092,376 9,573,678 5,214,749 54.5% 6,428,025 ENDING FUND BALANCE 10,843,867 13,288,503 9,016,725 9,214,773 102.2% 7,915,148 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

General Manager Environmental Services 0.67 0.67 0.67 0.00 Wastewater Treatment Plant Superintendent 1.00 1.00 1.00 1.00 Lead Treatment Plant Operator 1.00 1.00 1.00 1.00
Senior Wastewater Treatment Plant Operator 1.00 1.00 1.00 1.00 Wastewater Treatment Plant Operator 2.00 2.00 2.00 2.00 Wastewater Treatment Plant Operator in Training 4.00 4.00 4.00 4.00 Mechanic - Wastewater 2.00 2.00 2.00 2.00
Assistant City Manager 0.00 0.00 0.25 0.25
Information Technology Coordinator 0.40 0.40 0.40 0.40
Finance Director 0.10 0.10 0.10 0.10
Administrative Services Manager 0.10 0.10 0.10 0.10
Administrative Analyst 0.33 0.33 0.33 0.00
Accounting Technician 1.00 1.00 1.00 1.00
Total FTE's: 13.60 13.60 13.85 12.85
74 16.a
Packet Pg. 217 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

SOLID WASTE ENTERPRISE FUND

DEPARTMENT DESCRIPTION
The Solid Waste Enterprise fund supports the City’s overall solid waste management system which includes the collection, processing, and disposal of residential, multi-family, and commercial trash, recyclables, organic waste, and household hazardous waste (HHW). The Solid Waste Division (SWD) oversees implementation of recycling mandates and continuously interacts with county, state and federal environmental agencies to ensure the city is in compliance with changing regulatory requirements. SWD takes an active role in education and outreach to promote additional programs including bulky item handling, e-waste recycling, construction waste diversion, inedible kitchen grease management, food recovery, adopt-a-block neighborhood cleanups and other community events. SWD is an active member of the JPA, who manages the operating contract for the Victor Valley Materials Recovery Facility (MRF) and works to find uses for recycled materials, collaborating with various groups to expand recycling opportunities pursuant to the Integrated Waste Management Act. SWD coordinates with other city departments to prepare applications for grants, conduct inspections, maintain records, and prepare reports for CalRecycle. SWD helps fulfil the City’s Vision of preserving a quality environment by supporting programs which promote resource conservation, litter abatement and the reduction of greenhouse gas emissions, while seeking opportunities to continuously provide the highest level of service in the most cost-efficient manner. --Legislation & Policy Updates
--Edible Food Recovery
--Website
--Social Media
--Channel 6
--Radio
--Events
--Compliance
--Contract Administration
--Record Keeping & Reporting
--Compliance
--Financial Analysis
--Contract Administration
--Customer Service
--Record Keeping & Reporting

SOLID WASTE

COLLECTION &

RECYCLING PROGRAMS

MOJAVE DESERT &

MOUNTAIN RECYCLING

AUTHORITY JOINT POWERS

AUTHORITY (JPA) MEMBER

HOUSEHOLD

HAZARDOUS WASTE
BIN

EDUCATION &

OUTREACH
75 16.a
Packet Pg. 218 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 2022-23 HIGHLIGHTS 2023-24 GOALS AND OBJECTIVES
Regulatory Compliance
AB 939 - Integrated Waste Management Act
 Maintained full compliance with Source
Reduction & Recycling Element (SRRE) and
Household Hazardous Waste Element (HHWE).
 Completed contract renewal for HHW facility.
 Received CalRecycle grant award of $6,332 for
CRV container recycling and litter reduction.

AB 341 - Mandatory Commercial Recycling (MCR)
 All covered businesses achieved compliance with
the MCR program.

AB 1826 – Mandatory Commercial Organics Recycling
(MORe).
 All covered commercial businesses achieved
compliance with the MORe program.
 Diverted over 100 tons of food waste through the
commercial program.

SB 1383 – Reducing Short-Lived Climate Pollutants
 Franchise amendment and rate update for
program implementation.
 Rolled out residential organics recycling “green
barrel” program.
 Diverted over 300 tons of mixed organics through
the new program.
 Submitted initial compliance report to CalRecycle.
 Developed plan/timeline for multi-family organics
program implementation.
 Implementation of edible food recovery program
and activity tracking.
 Received CalRecycle grant award of $35,142 to
assist with program implementation.

Education & Outreach
 Department re-branding and new logo.
 Geofencing visual and audio advertisements for
residential program.
 Increased social media messaging and public
engagement through meetings, presentations,
events.
 Seasonal newsletters/bill inserts with pertinent
program updates.
 Public engagement training for staff.

Additional Solid Waste Items
 Established waste compliance review process for
new business license applications and renewals.
 Diverted over one ton of E-Waste and 113 tires for
recycling.
 Residential bulky pickup program collected 5,022
bulky items, 398 mattresses, and 25 box springs.
 Held two Free Dump Day & Shred Fest events,
Community Cleanup, and Earth Day Celebration.
 Completed four Adopt-a-Block events.
 Issued over 120 free dump passes.

Regulatory Compliance
AB 939 - Integrated Waste Management Act
 Maintain full compliance with SRRE and HHWE
AB 341 - Mandatory Commercial Recycling (MCR)
 Maintain full compliance for all covered accounts.

AB 1826 – Mandatory Commercial Organics Recycling
(MORe)
 Maintain full compliance for all covered accounts.

SB 1383 – Reducing Short-Lived Climate Pollutants
 Complete multi-family organics program
implementation.
 Increase landfill diversion through organics
recycling and edible food recovery efforts.
 Hold compost giveaway(s) to help towards
procurement target.
 Utilize grant funds to help offset program costs.

Education & Outreach
 Work with media tech staff to develop programspecific messaging, info graphics, and video content promoting programs and services.
 Find new creative ways to reach and engage with
the community.
 Maintain active presence on social media
platforms, channel 6, etc. to promote all
programs.
 Participate in community meetings and events.

Additional Solid Waste Items
 Apply for additional grants.
 Continue and/or increase community events.
 Create a solid waste department standard
operating procedure manual.
76 16.a
Packet Pg. 219 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) TOTAL BUDGET - $ 6,085,100
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE (662,622) (236,419) 835,296 835,296 941,032 650.514.110.410 INVESTMENT EARNINGS - 389 - (211) 0.0% - 650.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (3,888) - 3,888 0.0% - 650.708.150.803 HAULER REVENUE 39,846 9,884 - - 0.0% -
650.708.150.804 LANDFILL FEES 706,206 372,730 260,400 260,400 100.0% 240,000 650.708.150.805 AB939 REVENUE 236,443 80,301 57,880 57,880 100.0% 54,000 650.708.150.807 FRANCHISE FEE REVENUE 166,340 61,753 51,000 51,000 100.0% 42,000 650.708.150.808 ADMINISTRATION FEE REVENUE 82,791 29,487 22,300 22,300 100.0% 18,000 650.708.150.809 TRASH PENALTY & INTEREST 25,914 4,858 1,000 1,200 120.0% 500 650.708.150.810 MUNIS - HAULER FEE 1,686,401 3,027,116 2,536,920 3,200,000 126.1% 3,200,000 650.708.150.811 MUNIS - LANDFILL FEES 635,818 969,742 945,000 950,000 100.5% 945,000 650.708.150.812 MUNIS - AB939 REVENUE 244,229 375,678 285,000 350,000 122.8% 350,000 650.708.150.813 MUNIS - FRANCHISE FEE REVENUE 173,775 200,788 - - 0.0% - 650.708.150.814 MUNIS - ADMIN FEE REVENUE 86,872 100,160 - - 0.0% - 650.708.150.815 MUNIS - TRASH PENALTY & INTEREST 15,909 88,311 100,000 120,000 120.0% 100,000 650.708.150.816 MUNIS - RETURN CHECK SERVICE CHARGE 63 263 100 300 300.0% 100 650.708.150.817 MUNIS - HAULER FEE / ORGANICS PROCESSING 9,617 145,280 200,000 220,000 110.0% 217,000 650.708.150.818 LIENS-TRASH DISPOSAL PENALTY & INTEREST - 21,608 4,000 4,000 100.0% 4,000 650.708.150.819 MUNIS-COMMERCIAL FRANCHISE & ADMIN FEE - 156,943 350,000 500,000 142.9% 500,000 650.805.785.910 LIEN/RELEASE/CO/PROP CHG FEES 789 8,487 1,000 1,100 110.0% 1,000 650.810.795.945 ENVIRONMENTAL MITGATION FUNDS 44,836 37,815 45,000 49,000 108.9% 40,000 650.819.778.638 WDA AMEND SAN BERNARDINO 52,699 42,701 25,000 39,000 156.0% 35,000 650.819.778.639 CWMP BOND REVENUE 51,952 17,457 20,000 9,000 45.0% 15,000 650.819.788.920 MISCELLANEOUS INCOME 66,819 16,858 5,000 120 2.4% 500 650.819.788.923 CREDIT CARD CONVENIENCE FEES - 205 200 250 125.0% 100 650.900.820.302 TRANSFER FROM DEBT SERVICE - 395,127 - - 0.0% - Total Revenue 4,327,317 6,160,053 4,909,800 5,839,227 118.9% 5,762,200 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
650.650.650.01 SALARIES
650.650.650.01.101 SALARIES, REGULAR 169,349 185,465 192,378 212,810 110.6% 260,200 650.650.650.01.103 OVERTIME 5,661 3,852 4,000 1,920 48.0% 4,000 650.650.650.01.108 SALARIES CASUAL 4,779 5,640 - - 0.0% - 650.650.650.01.109 INSURANCE OFFSET 19,574 21,921 24,300 22,890 94.2% 27,800 650.650.650.01.111 STANDBY BASIC 1,678 1,256 1,500 1,390 92.7% 1,500 650.650.650.01.119 OT - STATE OF EMERGENCY COVID 19 664 - - - 0.0% - Total Salaries 201,705 218,134 222,178 239,010 107.6% 293,500 650.650.650.02 BENEFITS
650.650.650.02.201 BENEFITS - RETIREMENT 23,691 21,060 22,645 24,460 108.0% 34,900 650.650.650.02.202 BENEFITS - LIFE INSURANCE 635 685 794 700 88.2% 900 650.650.650.02.205 BENEFITS - WORKERS' COMP 5,599 7,403 3,333 3,080 92.4% 8,789 650.650.650.02.206 BENEFITS - DEFERRED COMP 1,091 1,142 1,157 1,270 109.8% 1,500 650.650.650.02.208 BENEFITS - MEDICARE 5,208 4,786 4,837 5,970 123.4% 6,700 650.650.650.02.213 BILINGUAL SERVICES 112 150 360 330 91.7% 500 650.650.650.02.214 BENEFITS- STATE DISABILITY INS 2,015 2,031 2,254 2,290 101.6% 2,500 650.650.650.02.215 SICK LEAVE PAY OUT 839 - - - 0.0% -
650.650.650.02.216 LEAVE PAYOUTS 5,602 6,175 - 5,100 0.0% 5,000 Solid Waste Disposal - 650
CITY OF BARSTOW FY 2023-2024
Solid Waste Disposal Fund
The Solid Waste Disposal Fund is used to account for the operation of the Solid Waste (trash) utility, a self-supporting activity which renders services on a user charge basis to residents and businesses located in the City. The components collected within the fee structure for solid waste include the hauler fee, AB939, landfill fee, administration, franchise fee, and organics processing. 77 16.a
Packet Pg. 220 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
650.650.650.02.220 RETIREE HEALTH - PEMCHA 984 1,038 1,500 990 66.0% 1,500 650.650.650.02.222 RETIREE HEALTH COMPENSATION 6,877 8,088 9,000 5,890 65.4% 9,000 650.650.650.02.225 GASB 68-PENSION EXPENSE 176,025 (432,399) - - 0.0% - 650.650.650.02.227 PENSION UNFUNDED LIABILITY 35,982 431,577 14,655 14,650 100.0% - Total Benefits 264,660 51,736 60,535 64,730 106.9% 71,289 650.650.650.03 EMPLOYEE DEVELOPMENT
650.650.650.03.301 TRAVEL / TRAINING EXPENSES 2,529 924 3,000 1,500 50.0% 2,350 Total Employee Development 2,529 924 3,000 1,500 50.0% 2,350 650.650.650.04 COMMUNICATIONS
650.650.650.04.401 COMMUNICATIONS 1,052 1,150 1,200 1,200 100.0% 1,200 Total Communications 1,052 1,150 1,200 1,200 100.0% 1,200 650.650.650.05 SUPPLIES
650.650.650.05.501 OFFICE/PRINTING/MISC SUPPLIES 925 191 500 500 100.0% 1,500 650.650.650.05.510 POSTAGE 9,155 7,244 6,000 8,500 141.7% 8,700 650.650.650.05.520 ADS/PUBLICATIONS 417 1,457 - - 0.0% - 650.650.650.05.525 TECHNICAL SUPPLIES 320 - - - 0.0% -
Total Supplies 10,817 8,892 6,500 9,000 138.5% 10,200
650.650.650.06 SERVICES
650.650.650.06.602 LIEN AMEND & RELEASE EXPENSES 72 1,459 6,950 300 4.3% 5,000 650.650.650.06.626 PROF LEGAL SERVICES 1,766 1,193 10,000 - 0.0% 5,000 650.650.650.06.628 AUDIT EXPENSE 19,708 13,709 20,000 15,000 75.0% 20,000 650.650.650.06.630 FEES/SERVICES 21,843 37,505 33,500 15,000 44.8% 24,595 650.650.650.06.631 MERCHANT FEES 12,780 5,049 31,800 52,500 165.1% 48,000 650.650.650.06.632 ORGANICS COMPOSTING - 16,781 100,000 80,000 80.0% 105,000 650.650.650.06.633 CO LANDFILL DISPOSAL 854,904 900,960 1,000,000 925,000 92.5% 1,000,000 650.650.650.06.634 AB 939 62,718 59,247 85,000 70,000 82.4% 85,000 650.650.650.06.635 4TH OF JULY CHARGES-AB939 156 - - - 0.0% - 650.650.650.06.636 BURRTEC BILLING EXPENSES 21,190 67,445 2,400 1,700 70.8% 2,400 650.650.650.06.637 BURRTEC CONTRACT 1,735,841 3,048,408 3,425,000 3,425,000 100.0% 3,597,000 650.650.650.06.638 SUBSIDY HAULER 102,238 20,092 1,500 1,500 100.0% 1,500 650.650.650.06.641 COMMUNITY OUTREACH / PUBLIC INFORMATION 1,479 416 5,000 5,000 100.0% 5,000 650.650.650.06.644 IT COST ALLOCATION 30,186 21,582 38,842 38,842 100.0% 36,560 Total Services 2,864,881 4,193,846 4,759,992 4,629,842 97.3% 4,935,055 650.650.650.07 TAXES/INSURANCE/MISCELLANEOUS
650.650.650.07.705 BAD DEBT EXP & LOSS CLAIMS (13,607) 50,262 500 10,000 2000.0% 500 650.650.650.07.710 INTEREST EXPENSE 1,166 - - - 0.0% -
650.650.650.07.720 INSURANCE, PROPERTY - - - - 0.0% -
650.650.650.07.724 INSURANCE, LIABILITY 13,459 16,237 11,956 11,713 98.0% 15,655 650.650.650.07.735 DEPRECIATION 22,189 22,189 - 22,200 0.0% - 650.650.650.07.737 FRANCHISE CITY OF BARSTOW 166,340 61,753 42,500 54,000 127.1% 48,000 650.650.650.07.738 FRANCHISE-MUNIS-CITY OF BARSTOW 173,636 305,509 346,000 346,000 100.0% 363,000 650.650.650.07.743 CUSTOMER REFUNDS - 1,709 2,500 2,500 100.0% 2,500 Total Taxes/Insurance/Misc 363,183 457,659 403,456 446,413 110.6% 429,655 650.650.650.08 CAPITAL EQUIP/PROJECTS
650.650.650.08.803 COMPUTER 36,286 - - - 0.0% -
Total Capital Equip/Projects 36,286 - - - 0.0% -
650.650.650.09 TRANSFERS/CONTINGENCY/CONTRAS
650.650.650.09.302 TRANSFERS TO DEBT SERVICE - - 21,697 21,796 0.0% 21,851 650.650.650.09.905 COST ALLOCATION 156,000 156,000 320,000 320,000 100.0% 320,000 Total Transfers/Contingency/Contras 156,000 156,000 341,697 341,796 100.0% 341,851 Total Expenditures 3,901,113 5,088,341 5,798,558 5,733,491 98.9% 6,085,100 ENDING FUND BALANCE (236,419) 835,296 (53,462) 941,032 -1760.2% 618,132 Solid Waste Disposal - 650
78 16.a
Packet Pg. 221 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

General Manager Environmental Services 0.33 0.33 0.33 0.00 Assistant City Manager 0.00 0.00 0.25 0.25
Information Technology Coordinator 0.20 0.20 0.20 0.20
Finance Director 0.10 0.10 0.10 0.10
Administrative Services Manager 0.10 0.10 0.10 0.10
Administrative Analyst 0.67 0.67 0.67 1.00
Accounting Technician 1.00 1.00 1.00 1.00
Total FTE's: 2.40 2.40 2.65 2.65
Solid Waste Disposal - 650
79 16.a
Packet Pg. 222 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) This page was intentionally left blank.
80 16.a
Packet Pg. 223 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Revenues: Expenditures:

PID 91-1 Fund $ - PID 91-1 Fund $ -
LLMD Fund 20,000 LLMD Fund 15,900
RDA Dissolution Trust Fund 3,057 RDA Dissolution Trust Fund - RDA Trust & Agency Fund - RDA Trust & Agency Fund -
RDA Developer Deposits Fund - RDA Developer Deposits Fund - RDA Successor Fund - RDA Successor Fund -
Total Revenues $23,057 Total Expenditures $15,900
Fiscal Year 2023/2024 - Trust Funds
PID 91-1 Fund
0%
LLMD Fund
87%
RDA Dissolution Trust
Fund
13%
RDA Trust & Agency Fund
0%
RDA Developer Deposits Fund
0%
RDA Successor Fund…
Revenue - All Trust Funds
PID 91-1 Fund
0%
LLMD Fund
100%
RDA Dissolution Trust Fund
0%
RDA Trust & Agency Fund
0%
RDA Developer Deposits Fund
0%
RDA Successor Fund
0%
Expenditures - All Trust Funds
81 16.a
Packet Pg. 224 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Public Improvement District (PID) 91-1
TOTAL BUDGET - $0
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2021-22 2022-23 Received 2023-24
BEGINNING FUND BALANCE 96,392 96,595 96,334 96,334 96,699 516.514.110.410 INVESTMENT EARNINGS 203 227 - (123) 0.0% - 516.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (488) - 488 0.0% - Total Revenue 203 (261) - 365 0.0% -
Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2021-22 2022-23 Expended 2023-24
- - - - #DIV/0! -
Total Expenditures - - - - 0.0% -
ENDING FUND BALANCE 96,595 96,334 96,334 96,699 100.4% 96,699 CITY OF BARSTOW FY 2023-2024
Public Improvement District (PID) 91-1 accounts for the receipt of assessments relating to Public Improvement District 91-1 and the disposition of the assessments under the terms of the agreement.

Public Improvement District (PID) 91-1 - 516
82 16.a
Packet Pg. 225 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Landscape District & Light Maintenance District
TOTAL BUDGET - $15,900
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 114,623 71,924 86,364 86,364 103,068 530.514.110.410 INVESTMENT EARNINGS 253 185 - (100) 0.0% - 530.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS - (444) - 444 0.0% - 530.915.115.935 LANDSCAPE ASSESSMENT INCOME 19,510 19,642 15,000 20,000 133.3% 18,000 530.915.115.940 LIGHTING ASSESSMENT INCOME 2,619 2,686 2,000 3,000 150.0% 2,000 Total Revenue 22,382 22,069 17,000 23,344 137.3% 20,000 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
530.530.530.05.525 TECHNICAL SUPPLIES - 990 13,000 440 3.4% 500 530.530.530.06.612 REPAIRS/MAINTENANCE - - 5,000 - 0.0% - 530.530.530.06.620 RENTALS/LEASES - - 15,000 - 0.0% -
530.530.530.06.630 FEES/SERVICES 57,435 - 63,000 - 0.0% 400 530.530.530.09.905 COST ALLOCATION 1,596 - 1,120 - 0.0% 5,000 530.530.530.14.420 ELECTRICITY-LIGHTING DIST-ST LIGHTS - - 2,857 - 0.0% 530.530.530.14.433 ELECTRICITY-SILVERADO DEVELOPMENT 315 303 400 200 50.0% 2,000 530.530.530.34.478 WATER-SILVERADO / TRINITY 4,256 4,094 4,000 4,000 100.0% 5,000 530.530.530.34.481 WATER-SILVERADO-LOVATO & NELSON 1,479 2,242 2,300 2,000 87.0% 3,000 Total Expenditures 65,081 7,629 106,677 6,640 6.2% 15,900 ENDING FUND BALANCE 71,924 86,364 (3,313) 103,068 107,168 CITY OF BARSTOW FY 2023-2024
The Landscape District & Light Maintenance District Fund account for the receipt of tax roll assessments and disposition of the assessments under the terms of the agreement. Agreements relate to developments, whether residential or commercial, where landscape and/or lighting is maintained by the City as a result of the development.

Landscape District & Light Maintenance District - 530
83 16.a
Packet Pg. 226 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Redevelopment Agency (RDA) Dissolution Trust
TOTAL BUDGET - $0
Actual Actual Amended Estimated % of Proposed
Revenue Account Revenue Classification Revenue Revenue Budget Revenue Budget Budget 2020-21 2021-22 2022-23 2022-23 Received 2023-24
BEGINNING FUND BALANCE 761,775 1,510,976 2,326,327 2,326,327 1,480,639 801.514.110.410 INVESTMENT EARNINGS 544 580 - (313) 0.0% - 801.514.110.510 UNREALIZED GAIN/LOSS/INVESTMENTS (1,172) (4,467) - 4,413 0.0% - 801.819.788.920 MISCELLANEOUS INCOME - - 1,013 1,013 100.0% - 801.819.788.921 ROPS PAYMENTS 888,491 911,384 882,263 18,255 2.1% - 801.819.788.931 GOLDEN STATE WATER REVENUE 3,057 3,057 - 3,057 0.0% 3,057 Total Revenue 890,920 910,554 883,276 26,425 3.0% 3,057 Actual Actual Amended Estimated % of Proposed
Expenditure Account Expenditure Classification Expense Expense Budget Expense Budget Budget 2020-21 2021-22 2022-23 2022-23 Expended 2023-24
801.800.800.02.200 RETIREE HEALTH - PEMCHA (2,713) - - - 0.0% - 801.800.800.02.222 RETIREE HEALTH COMPENSATION (6,258) - - - 0.0% - 801.800.800.06.635 BOND ADMIN FEES & OTHER CHARGES 6,918 13,918 11,600 1,450 12.5% - 801.800.800.07.710 INTEREST EXPENSE 79,773 44,285 19,153 19,153 100.0% - 801.800.800.07.712 PRINCIPAL EXPENSE - - 815,000 815,000 100.0% - 801.800.800.07.766 PRIOR LOW/MOD OBLIGATION PAYMENT 312,931 - - 0.0% - 801.800.800.09.999 TRANSFERS TO OTHER FUNDS (248,931) 37,000 36,510 36,510 100.0% - Total Expenditures 141,720 95,203 882,263 872,113 98.8% - ENDING FUND BALANCE 1,510,976 2,326,327 2,327,340 1,480,639 63.6% 1,483,696 CITY OF BARSTOW FY 2023-2024
The Redevelopment Agency (RDA) Dissolution Trust is an agency fund specific for managing the dissolution of the former RDA.

On January 17, 2012, the City Council elected to become the successor agency to the RDA. The successor agency will continue until the obligations of the former RDA have been met, which will be in FY 2022-2023. Once all obligations are met, the successor agency will be dissolved.

Redevelopment Agency (RDA) Dissolution Trust - 801
84 16.a
Packet Pg. 227 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Expenditures:

City Council $ 225,250
Transfers and Other (64,353)
City Manager 874,805
City Attorney 276,000
Municipal Records 427,085
City Clerk 26,879
Admin - IT Division 898,320
Admin - Human Resources 474,218
Insurance Risk Management 1,501,601
Cannabis Regulation 98,000
Total - General Government $4,737,805
Fiscal Year 2023/2024 - General Government Appropriations City Council, 5%
Transfers and Other, -1%
City Manager, 18%
City Attorney, 6%
Municipal Records, 9%
City Clerk, 0%
Admin - IT Division, 18%
Admin - Human Resources, 10%
Insurance Risk Management,
31%
Cannabis Regulation, 2%
General Government Appropriations
85 16.a
Packet Pg. 228 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

CITY COUNCIL

PROGRAM DESCRIPTION
The City Council is the legislative body of the organization and is comprised of five members elected at-large to four year overlapping terms of office. The City Council formulates policy guidelines to ensure the provision of high quality municipal services for the residents and businesses in City of Barstow. The City Council appoints a City Manager charged with the implementation of adopted policies, as well as a City Attorney that reviews Council actions and policies for legal considerations. The City Council also appoints a variety of commissions and committees.

The City Council continues to work towards creating opportunities for collaboration with other public agencies in the promotion of local economic development and also for the purpose of strengthening our legislative advocacy efforts in matters of local/regional significance. 2022-23 HIGHLIGHTS 2023-24 GOALS AND OBJECTIVES

CITY MANAGER CITY ATTORNEY

COMMITTEES &

COMMISSIONS

CITY COUNCIL
 We celebrated the city’s 75 years’
incorporation.
 We participated in the ground breaking
ceremony of First Ave. Bridge.
 Announcement of the Barstow International
Gateway “BIG” was made.
 Participated on various regional boards/joint
powers authorities/committees and
commissions.
 Active participation in the League of
California Cities’, including Board
membership, Annual Conference
attendance and quarterly Policy Committee
meetings.
 Presented various proclamations and
certificates of recognition to Barstow
businesses, organizations and individuals.

CITIZENS OF BARSTOW
 A safe community.
 Set Council Goals.
 Adequate and well-maintained
infrastructure.
 A thriving economy.
 A strong transportation system.
 Ample parkland and diverse recreational
opportunities.
 Develop meaningful public/private
partnerships.
 Exploration of options for departments
to provide revenue-generating services.
 Host a State of City.
86 16.a
Packet Pg. 229 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 110 City Council 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.110.01 SALARIES
100.110.110.01.101 SALARIES, REGULAR 28,752 30,265 30,000 28,250 94.2% 30,300 100.110.110.01.109 INSURANCE OFFSET 51,750 54,000 54,000 46,250 85.6% 48,000 Total Salaries 80,502 84,265 84,000 74,500 88.7% 78,300 100.110.110.02 BENEFITS
100.110.110.02.201 BENEFITS - RETIREMENT 2,458 2,531 2,600 1,680 64.6% 2,600 100.110.110.02.202 BENEFITS - LIFE INSURANCE 771 844 1,000 700 70.0% 1,500 100.110.110.02.205 BENEFITS - WORKERS' COMP - - - - 0.0% - 100.110.110.02.208 BENEFITS - MEDICARE 4,105 3,290 5,800 4,430 76.4% 6,000 100.110.110.02.214 BENEFITS- STATE DISABILITY INS - - - - 0.0% - Total Benefits 7,334 6,665 9,400 6,810 72.4% 10,100
100.110.110.03 EMPLOYEE DEVELOPMENT
100.110.110.03.301 TRAVEL/TRAINING EXPENSES - 1,320 3,234 2,500 77.3% 3,500 100.110.110.03.305 DUES/SUBS/MEMBERSHIPS 17,250 17,799 23,145 23,145 100.0% 11,800 100.110.110.03.313 COUNCILMEMBER-SILVA - 87 - - 0.0% -
100.110.110.03.315 COUNCILMEMBER-MC INTYRE 50 - - - 0.0% - 100.110.110.03.319 COUNCILMEMBER-HERNANDEZ - - 2,000 200 10.0% 2,000 100.110.110.03.321 COUNCIL MEMBER-NOBLE 70 87 3,266 3,266 100.0% 2,000 100.110.110.03.322 COUNCILMEMEBER-COURTNEY 432 4,957 3,000 2,058 68.6% 2,000 100.110.110.03.323 COUNCILMEMBER-DYER KRUSE 250 760 2,000 1,750 87.5% 2,000 100.110.110.03.324 COUNCILMEMBER-ROSE 250 710 2,000 1,074 53.7% 2,000 Total Employee Development 18,302 25,720 38,645 33,993 88.0% 25,300 100.110.110.04 COMMUNICATIONS
100.110.110.04.401 COMMUNICATIONS 3,100 3,144 3,650 3,300 90.4% 3,350 Total Communications 3,100 3,144 3,650 3,300 90.4% 3,350 100.110.110.05 SUPPLIES
100.110.110.05.501 OFFICE SUPPLIES 2,500 4,133 13,240 12,000 90.6% 14,500 100.110.110.05.520 ADS/PUBLICATIONS - - 5,000 5,000 100.0% 5,500 100.110.110.05.525 TECHNICAL SUPPLIES - - 760 760 100.0% - Total Supplies 2,500 4,133 19,000 17,760 93.5% 20,000
100.110.110.06 SERVICES
100.110.110.06.630 FEES/SERVICES 59,009 37,283 84,000 50,000 100.0% 88,200 Total Services 59,009 37,283 84,000 50,000 59.5% 88,200 Department Total 170,747 161,210 238,695 186,363 78.1% 225,250 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Part Time:

Mayor & City Council 5.00 5.00 5.00 5.00
Total FTE's: 5.00 5.00 5.00 5.00
City Council
87 16.a
Packet Pg. 230 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 115 Transfers and Others 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.115.02 BENEFITS
100.110.115.02.204 BENEFITS - UNEMPLOYMENT 35,246 - 5,000 - 0.0% 5,000 100.110.115.02.210 BENEFITS - WORKERS COMP CLAIMS 706,759 333,568 390,000 390,000 100.0% 500,000 100.110.115.02.216 VACATION / ANNUAL LV PAY OUT - - 25,253 - 0.0% 300,000 100.110.115.02.219 CALPERS REPLACEMENT BENEFIT-RETIREES 8,675 7,357 9,500 5,000 52.6% 9,500 100.110.115.02.220 RETIREE HEALTH - PEMCHA 122,755 126,720 140,000 134,000 95.7% 140,000 100.110.115.02.221 RETIREMENT BENEFITS-ROWE 9,938 11,263 20,000 14,000 70.0% 15,000 100.110.115.02.222 RETIREE HEALTH COMPENSATION 274,586 275,328 301,000 296,000 98.3% 301,000 100.110.115.02.227 PENSION UNFUNDED LIABILITY 766,792 11,391,917 485,066 485,066 100.0% - Total Benefits 1,924,751 12,146,153 1,375,819 1,324,066 96.2% 1,270,500 100.110.115.09 TRANSFERS/CONTINGENCY/CONTRAS
100.110.115.09.102 COST ALLOCATION-MEASURE Q (500,000) (500,000) (508,000) (508,000) 100.0% (508,000) 100.110.115.09.104 COST ALLOCATION-GEN FUND II (180,000) (180,000) (11,900) (11,900) 100.0% (11,900) 100.110.115.09.209 TRANSFER FROM MEASURE I (840,000) (870,339) (16,300) (16,300) 100.0% (16,300) 100.110.115.09.210 TRANSFER FROM GAS FUND (538,313) (525,000) (6,900) (6,900) 100.0% (6,900) 100.110.115.09.219 TRANSFER FROM COPS FUND (80,000) (80,000) (80,000) (80,000) 100.0% (80,000) 100.110.115.09.225 COST ALLOCATION-FIRE DEPT (400,000) (400,000) (884,000) (884,000) 100.0% (884,000) 100.110.115.09.302 TRANSFER TO DEBT SERVICE - - 738,351 733,331 99.3% 735,177 100.110.115.09.400 TRANSFER TO CIP FUND - 128,838 - - 0.0% - 100.110.115.09.530 TRANSFER FROM LANDSCAPE & LIGHT MAINT (1,596) - - - 0.0% - 100.110.115.09.605 COST ALLOCATION-WW (434,000) (434,000) (770,000) (770,000) 100.0% (770,000) 100.110.115.09.650 COST ALLOCATION-SW (156,000) (156,000) (320,000) (320,000) 100.0% (320,000) Total Transfer/Contingency/Contras (3,129,909) (3,016,501) (1,858,749) (1,863,769) 100.3% (1,861,923) Department Total (1,205,158) 9,129,652 (482,930) (539,703) 196.5% (591,423) Transfers and Others
88 16.a
Packet Pg. 231 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q - General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 115 Transfers and Others 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.110.115.02 BENEFITS
102.110.115.02.227 PENSION UNFUNDED LIABILITY 55,959 72,647 12,450 12,450 100.0% - Total Benefits 55,959 72,647 12,450 12,450 100.0% -
102.110.115.09 TRANSFERS/CONTINGENCY/CONTRAS
102.110.115.09.100 COST ALLOCATION - GENERAL FUND I 500,000 500,000 508,000 508,000 100.0% 508,000 102.110.115.09.302 TRANSFERS TO DEBT SERVICE - - 19,093 19,022 100.0% 19,070 Total Transfers/Contingency/Contras 500,000 500,000 527,093 527,022 100.0% 527,070 Department Total 555,959 572,647 539,543 539,472 100.0% 527,070 Measure Q - Transfers and Others
89 16.a
Packet Pg. 232 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

CITY MANAGER

DEPARTMENT DESCRIPTION
The City Manager serves as the Chief Executive Officer of the City, Director of Economic Development and Emergency Operations Center Manager. The City Manager’s primary role is to promote the effective delivery of municipal services. The City Manager maintains active communication with federal and state agencies, particularly in the area of economic development, transportation and water reclamation. The City Manager ensures that City Council policies and directions are implemented and provides executive level staff
support for the City Council in a variety of functions, including public administration, intergovernmental relations, public information, legislative advocacy, unique challenges/special projects, policy analysis and other items that are necessary to improve the functions of government. The City Manager is responsible for the efficient and effective operation of all City/Agency departments, programs and services. Specifically, the City Manager’s office is responsible for financial oversight, executive level leadership, economic development, public information, legislative advocacy, emergency preparedness, grants coordination and response to citizen concerns. Overall, the goals of the City Manager's office are to manage the city effectively and efficiently, to ensure that residents' needs are being met, and to promote the overall well-being of the community.
2022-23 HIGHLIGHTS
 City Manager fills the vacant position of Assistant City Manager.  Communicated timely, proactive, and responsive information to the community, media, and stakeholders via print and digital media, and actively promoted City projects, programs, and initiatives while seeking community engagement.
 Facilitated another City’s 10-year Intergovernmental Support Agreements (IGSA) with the United States Army for the National Training Center and Fort Irwin and the United States Marine Corps Logistics Base for a total of four.
 Successfully negotiated extensions with all Employee MOUs.

CITY MANAGER

EXECUTIVE ASSISTANT PUBLIC INFORMATION

ECONOMIC

DEVELOPMENT

ASSISTANT

CITY MANAGER
90 16.a
Packet Pg. 233 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 2023-24 GOALS AND OBJECTIVES
 Continue leading a City-wide customer service initiative that instills a culture of helpfulness throughout all departments.
 Strengthen external media communications with targeted outreach efforts to show case activities and resources of the City.
 Research, create, and develop an implementation plan for a community branding initiative for the City of Barstow.

Department Performance Measures – City Manager
Objective Measurement
Continue to develop public agency partnerships and
strengthen existing relationships to bolster
legislative advocacy efforts and promote regional
economic development
Organize and facilitate multi-agency legislative
advocacy efforts in Sacramento and Washington
DC; Continue to partner with public agencies in
hosting informational seminars for the public
Promote and implement cost-saving efficiency
measures to further reduce operating expenses
while exploring options to provide new revenuegenerating services Ongoing; Organize Council and Staff workshop to
identify potential new revenue sources
Continue to support and promote educational
opportunities in the High Desert
Ongoing
Continue to pursue Federal and State grant funding
sources for transportation projects, community
development and municipal service programs
Increase number of grant applications from
previous fiscal year
91 16.a
Packet Pg. 234 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 120 City Manager 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.120.01 SALARIES
100.110.120.01.101 SALARIES, REGULAR 638,426 310,342 399,828 356,170 89.1% 550,700 100.110.120.01.106 AUTO ALLOWANCE 3,198 4,750 6,125 6,130 100.1% 6,000 100.110.120.01.109 INSURANCE OFFSET 22,272 20,980 37,000 28,080 75.9% 46,500 Total Salaries 663,896 336,072 442,953 390,380 88.1% 603,200 100.110.120.02 BENEFITS
100.110.120.02.201 BENEFITS - RETIREMENT 36,363 18,061 28,958 24,470 84.5% 56,400 100.110.120.02.202 BENEFITS - LIFE INSURANCE 684 612 1,624 880 54.2% 1,800 100.110.120.02.204 BENEFITS - UNEMPLOYMENT - - - - 0.0% - 100.110.120.02.205 BENEFITS - WORKERS' COMP 13,868 14,963 21,423 19,814 92.5% 25,380 100.110.120.02.206 BENEFITS - DEFERRED COMP 805 6,263 8,195 5,700 69.6% 7,300 100.110.120.02.208 BENEFITS - MEDICARE 19,412 8,524 18,407 12,610 68.5% 16,900 100.110.120.02.213 BILINGUAL SERVICES - - 720 - 0.0% -
100.110.120.02.214 BENEFITS- STATE DISABILITY INS 3,075 2,957 5,748 3,170 55.1% 4,600 100.110.120.02.215 SICK LEAVE PAY OUT 6,714 - - - 0.0% - 100.110.120.02.216 VACATION / ANNUAL LV PAY OUT 46,981 4,265 8,242 8,242 100.0% - Total Benefits 127,902 55,645 93,317 74,886 80.2% 112,380 100.110.120.03 EMPLOYEE DEVELOPMENT
100.110.120.03.301 TRAVEL/TRAINING EXPENSES 274 4,292 6,000 4,500 75.0% 13,125 100.110.120.03.305 DUES/SUBS/MEMBERSHIPS 6,088 4,080 4,900 4,900 100.0% 5,800 Total Employee Development 6,362 8,372 10,900 9,400 86.2% 18,925 100.110.120.04 COMMUNICATIONS
100.110.120.04.401 COMMUNICATIONS 2,030 2,318 4,100 2,500 61.0% 3,500 Total Communications 2,030 2,318 4,100 2,500 61.0% 3,500 100.110.120.05 SUPPLIES
100.110.120.05.501 OFFICE SUPPLIES 684 339 1,450 1,450 100.0% 2,000 100.110.120.05.519 COVID-19 SUPPLIES 7,726 1,845 - - 0.0% - 100.110.120.05.522 EMERGENCY SUPPLIES - - - - 0.0% -
Total Supplies 8,410 2,184 1,450 1,450 100.0% 2,000
100.110.120.06 SERVICES
100.110.120.06.627 PROFESSIONAL SERVICES LEGAL - - 250 - 0.0% - 100.110.120.06.630 FEES/SERVICES 76,000 126,418 115,050 114,000 99.1% 119,000 100.110.120.06.631 FEES/SERVICES - COVID-19 45,960 120,671 57,050 57,050 100.0% - 100.110.120.06.644 IT COST ALLOCATION - - - - 0.0% -
Total Services 121,960 247,089 172,350 171,050 99.2% 119,000 Department Total 930,560 651,680 725,070 649,666 89.6% 859,005 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

City Manager 1.00 1.00 1.00 1.00
Assistant City Manager 1.00 0.00 0.50 0.50
Economic Development Director 0.00 0.00 1.00 1.00
Public Information Officer 0.00 0.00 1.00 1.00
Economic Development Administrator 1.00 1.00 0.00 0.00
Executive Assistant 0.00 1.00 1.00 1.00
Total FTE's: 3.00 3.00 4.50 4.50
City Manager
92 16.a
Packet Pg. 235 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q - General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 120 City Manager 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.110.120.06 SERVICES
102.110.120.06.628 AUDIT EXPENSE 1,840 - 4,500 4,500 100.0% 4,800 102.110.120.06.630 FEES/SERVICES 22,812 1,797 11,000 10,000 90.9% 11,000 Total Services 24,652 1,797 15,500 14,500 93.5% 15,800
Department Total 24,652 1,797 15,500 14,500 93.5% 15,800 Measure Q - City Manager
93 16.a
Packet Pg. 236 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

CITY ATTORNEY

PROGRAM DESCRIPTION
The City Attorney serves as the Chief Legal Officer of the City and promotes the efficient delivery of high quality legal services to the City Council, City Management and individual departments – with an emphasis on preventative legal services. The City Attorney’s Office strives to protect the City’s assets by minimizing exposure to liability and aggressively defending the City, its officers and employees. The City Attorney’s Office also promotes the rule of law and public safety by prosecuting misdemeanors and violations of the City’s Municipal Code. The City Attorney’s Office is divided into the Criminal Division and the Civil Division which perform the core services listed below. The City Attorney functional services are provided on a contracted basis with external law firms.

The Criminal Division prosecutes misdemeanors and violations of the City’s Municipal Code. The Criminal Division works in conjunction with the Police department, County Prosecutor’s Office, San Bernardino County Superior Court, and other state and local agencies to develop programs to help reduce crime and better assist victims of crime.

The Civil Division provides written and oral opinions to City Council, the City Manager, and the entire City government on issues related to statutory compliance. The Civil Division serves as legal counsel to all of the City’s boards and committees, including the, the Oversight Committee and the Planning Commission. The Civil Division is responsible for performing all transactional work for the City, including but not limited to, reviewing, drafting and negotiating contracts, inter-local agreements, real estate purchase agreements and leases, and ordinances and resolutions. When required, the Civil Division also defends the City and all City officials and employees in lawsuits and administrative claims brought against the City and its various departments. The Civil Division emphasizes preventive legal services aimed at minimizing risk to the City and avoiding litigation.

CITY ATTORNEY

CIVIL DIVISION CRIMINAL DIVISION
94 16.a
Packet Pg. 237 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 125 City Attorney 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.125.06 SERVICES
100.110.125.06.625 LEGAL FEES-RETAINER 140,361 164,887 120,000 120,000 100.0% 126,000 100.110.125.06.626 PROF SERV. LEGAL 22,240 238,783 180,000 180,000 100.0% 150,000 Total Services 162,601 403,670 300,000 300,000 100.0% 276,000 Department Total 162,601 403,670 300,000 300,000 100.0% 276,000 City Attorney
95 16.a
Packet Pg. 238 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

CITY CLERK

DEPARTMENT DESCRIPTION
The City Clerk’s Office
includes the Elected
City Clerk and is staffed
with three (3) positions
that include the City
Clerk Services Manager,
an Administrative
Assistant, and an Office
Assistant. The primary responsibilities of the City
Clerk’s Office include supporting the City
Council, its commissions, and committees. The
department is responsible for City Council
agenda preparation, keeping minutes of City
Council meetings, and collecting follow-up
documentation that is executed for recordation
and/or dissemination. These documents include
resolutions, ordinances, contracts, and
agreements. Other functions of the City Clerk’s
Office include handling legal advertising,
conducting municipal elections, maintaining
current files on all commissions and committees,
maintaining the City seal and official records,
processing public records requests, passports,
notarizations, and claims. The department also
provides centralized reception and cashiering
services at City Hall.
--Record Preservation
--Public Records Requests
--Certificates of Insurance
--Recorded Documents
--City Council Agendas
--Minutes/Resolutions/Ordinances
--Elections
--Passport Processing/Notary
--Claims
--Centralized Reception

ADMINISTRATION RECORDS MANAGEMENT

CITY CLERK SERVICES MANAGER

ASSISTANT CITY MANAGER ELECTED CITY CLERK
96 16.a
Packet Pg. 239 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Department Goals & Objectives

1. Provide legislative and administrative services to the City Council and City Council Standing Committees, and coordinate ceremonial matters.

2. Efficiently manage and conduct elections.

3. Foster transparency and access to public meetings and records, and assist departments in records management to ensure compliance with adopted records retention schedules.

4. Conduct annual board and commission recruitment, appointment, recognition, and training.

5. Manage public access infrastructure and epitomize effective customer service.

Department Performance Measures
2022-23
Actuals
2023-24
Goals
City Council agenda packets being distributed at least 4 days prior to the meeting
100% 100%
Fair Political Practices Commission documents filed prior to the deadline
99% 100%
Average response time for public records requests 7 days 5 days Staff Members designated as a Certified Municipal Clerk 25% 50% 97 16.a
Packet Pg. 240 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 130 Municipal Records 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.130.01 SALARIES
100.110.130.01.101 SALARIES, REGULAR 241,570 267,669 290,190 285,830 98.5% 257,900 100.110.130.01.103 OVERTIME 624 728 1,500 1,030 68.7% 1,000 100.110.130.01.108 SALARIES CASUAL 8,245 1,146 4,000 890 0.0% - 100.110.130.01.109 INSURANCE OFFSET 40,140 43,293 43,050 42,500 98.7% 33,000 Total Salaries 290,579 312,836 338,740 330,250 97.5% 291,900 100.110.130.02 BENEFITS
100.110.130.02.201 BENEFITS - RETIREMENT 29,926 30,557 35,261 34,430 97.6% 36,700 100.110.130.02.202 BENEFITS - LIFE INSURANCE 1,046 1,134 1,225 1,090 89.0% 900 100.110.130.02.205 BENEFITS - WORKERS' COMP 7,229 7,582 10,546 9,750 92.5% 12,183 100.110.130.02.206 BENEFITS - DEFERRED COMP 1,019 1,016 1,028 1,150 111.9% 1,300 100.110.130.02.208 BENEFITS - MEDICARE 5,718 5,703 7,908 6,990 88.4% 5,900 100.110.130.02.211 BENEFITS-PARS - 15 25 25 0.0% -
100.110.130.02.213 BILINGUAL SERVICES 660 720 720 660 91.7% 720 100.110.130.02.214 BENEFITS- STATE DISABILITY INS 2,986 3,181 3,300 3,290 99.7% 2,500 100.110.130.02.215 SICK LEAVE PAY OUT - - - - 0.0% -
100.110.130.02.216 VACATION / ANNUAL LV PAY OUT 2,741 3,405 8,486 8,486 0.0% - Total Benefits 51,325 53,313 68,499 65,871 96.2% 60,203 100.110.130.03 EMPLOYEE DEVELOPMENT
100.110.130.03.301 TRAVEL/TRAINING EXPENSES 1,420 5,650 8,100 8,100 100.0% 4,600 100.110.130.03.305 DUES/SUBS/MEMBERSHIPS 240 730 1,000 500 50.0% 1,000 Total Employee Development 1,660 6,380 9,100 8,600 94.5% 5,600 100.110.130.05 SUPPLIES
100.110.130.05.501 OFFICE SUPPLIES 2,802 3,218 3,600 3,000 83.3% 4,000 100.110.130.05.505 REIMBURSABLE EXPENDITURES 14,072 - - - 0.0% - 100.110.130.05.520 ADS/PUBLICATIONS 9,738 6,538 20,300 20,300 100.0% 12,000 Total Supplies 26,612 9,756 23,900 23,300 97.5% 16,000
100.110.130.06 SERVICES
100.110.130.06.630 FEES/SERVICES 3,697 13,954 1,400 1,000 71.4% 4,200 100.110.130.06.631 ELECTIONS 27,015 453 14,000 5,000 35.7% 1,000 100.110.130.06.644 IT COST ALLOCATION 27,196 20,537 39,586 39,586 100.0% 48,182 Total Services 57,908 34,944 54,986 45,586 82.9% 53,382 Department Total 428,084 417,229 495,225 473,607 95.6% 427,085 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

City Clerk Services Manager 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00
Office Assistant 2.00 2.00 2.00 1.00
Total FTE's: 4.00 4.00 4.00 3.00
Municipal Records Division (City Clerk Services)
98 16.a
Packet Pg. 241 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 132 City Clerk 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.132.01 SALARIES
100.110.132.01.101 SALARIES, REGULAR 6,558 6,053 6,054 6,054 100.0% 6,054 100.110.132.01.109 INSURANCE OFFSET 6,000 9,000 9,000 9,000 100.0% 9,000 Total Salaries 12,558 15,053 15,054 15,054 100.0% 15,054 100.110.132.02 BENEFITS
100.110.132.02.201 BENEFITS - RETIREMENT 307 517 453 470 103.8% 550 100.110.132.02.202 BENEFITS - LIFE INSURANCE 101 181 168 100 59.5% 175 100.110.132.02.208 BENEFITS - MEDICARE 360 427 432 390 90.3% 450 Total Benefits 768 1,125 1,053 960 91.2% 1,175
100.110.132.03 EMPLOYEE DEVELOPMENT
100.110.132.03.301 TRAVEL/TRAINING EXPENSES 150 910 7,800 7,500 96.2% 9,150 100.110.132.03.305 DUES/SUBS/MEMBERSHIPS - - 500 400 80.0% 500 Total Employee Development 150 910 8,300 7,900 95.2% 9,650 100.110.132.04 COMMUNICATIONS
100.110.132.04.401 COMMUNICATIONS 713 456 1,000 460 46.0% 1,000 Total Communications 713 456 1,000 460 46.0% 1,000
Department Total 14,189 17,544 25,407 24,374 95.9% 26,879 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

City Clerk 1.00 1.00 1.00 1.00
Total FTE's: 1.00 1.00 1.00 1.00
City Clerk
99 16.a
Packet Pg. 242 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

INFORMATION TECHNOLOGY

DEPARTMENT INFORMATION
The IT Department is comprised of five full time positions consisting of: An Information Technology Manager, an Information Technology Coordinator and three Information Technology Technicians. The Information Technology Manger reports to the City Manager and is responsible for the entire network infrastructure, as well as taking part in stand-by rotation. The IT Coordinator provides direction to the IT Technicians and provides as backup to the IT Manager, sharing in the responsibility for the entire network infrastructure, as well as, taking part in stand-by rotation. The three IT technicians are responsible for managing the IT Help desk for troubleshooting and repair of all vehicles, desktops and peripherals, minor server/network hardware and software, surveillance systems, gates and door locks,social media, also media room related tasksfor Council, Commission, and Committee meetings, as well as taking part in stand-by rotation. The Information Technology Department is committed to taking advantage of opportunities to streamline systems and technology, while meeting the needs of all departments. The Department provides all of the Information Technology support for the City, WWTP, Fire Department, Police Department, Police Vehicle and Fire Apparatus technology, and manages seventeen distribution frames.

Sports Park
City Hall
Legend
Internet
Police Department
Detective Annex
Dana Park
Sheriff
Department
(not a city facility)
Cora Harper
Fitness Center
Fire Station 361
Waste Water
Main Office
(Projected EPL)
WWTP
Staff
Trailer
Corporation
Yard
WWTP
Secondary
Control
Harvey House
(No current connection)
Fiber EPL
Fire Station 366
Henderson
Pool
City Hall
Training & IT Trailer
City Council
Chambers
WWTP
Dewattering
Facility
Cellular
--Network Design & Development
-- Network Administration

INFORMATION

TECHNOLOGY MANAGER

NETWORK

ADMINISTRATION

SYSTEMS

ADMINISTRATION

HELP DESK AND

COMMUNICATIONS
--Systems Administration
--Systems Maintenance
--Help Desk
--Desktops
--Mobile Systems
--Communications

AUDIO VISUAL AND

SOCIAL MEDIA
-- Media Room Systems
-- Chamber Dais
--Cable Access Channel
--Social Media
100

16.a
Packet Pg. 243 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 2022-23 HIGHLIGHTS
 Phase One Implementation of the upgrade of the Police Departments Public Safety Suite to include: CAD, RMS, Mobile, Evidence, Crime Mapping, GIS, and Interfaces to Image Trend, EMD Instruction and Tablet Command.
 Phase One WWTP Wi-Fi Network project.
 Phase One Implement Fire Station Alerting for Barstow 911 Police Dispatch, Fire Station 361 and 366.  Phase One of Five Year migration plan for ERP system.  Interior City Hall security system.
 Upgraded many technology solutions to improve performance, security and availability.  Connected Fire Station 366 via EPL to City Network resources.  Connected Henderson Pool via EPL to City Network resources.  Connected Sports Park via EPL to City Network resources.  Police Geo Comm / GIS Implementation.
2023-24 GOALS AND OBJECTIVES
• Complete Implementation of the upgrade of the Police Departments Public Safety Suite to include: CAD, RMS, Mobile, Evidence, Crime Mapping, GIS, Interfaces to Image Trend, EMD Instruction and Tablet Command. • Complete the WWTP Wi-Fi Network project.
• Implement Fire Station Alerting for Barstow 911 Police Dispatch, Fire Station 361 and 366. • Park and Recreation security system upgrades.
• Phase one of migration plan for EAM / Com-Dev / ERP with Analytics and Citizen Engagement. • Active Directory Upgrades.
• Email Upgrade w/ Archive and E-Discovery Implementation. • Network Infrastructure upgrades: Police/Fire, City, and WWTP. • Server upgrades: Police/Fire, City, and WWTP.
• Phase One Wi-Fi - City Hall.
• City Manager / City Council Conference Center.

Department Performance Measures – Information Technology Actual FY22 Actual FY23 Goal FY24
Staff supported 157 157 157
Service tickets Worked 693 780 950
101

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Packet Pg. 244 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 160 IT Admin Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.160.01 SALARIES
100.110.160.01.101 SALARIES, REGULAR 236,544 249,113 334,290 334,110 99.9% 355,400 100.110.160.01.103 OVERTIME 5,223 12,038 14,350 14,320 99.8% 10,000 100.110.160.01.108 SALARIES CASUAL - - - - 0.0% -
100.110.160.01.109 INSURANCE OFFSET 24,715 31,106 44,500 44,500 100.0% 45,000 100.110.160.01.111 STANDBY BASIC 16,083 8,728 12,000 11,230 93.6% 10,000 100.110.160.01.119 OT - STATE OF EMERGENCY COVID 19 450 - - - 0.0% - Total Salaries 283,015 300,985 405,140 404,160 99.8% 420,400 100.110.160.02 BENEFITS
100.110.160.02.201 BENEFITS - RETIREMENT 30,554 30,808 43,248 43,170 99.8% 51,900 100.110.160.02.202 BENEFITS - LIFE INSURANCE 831 896 1,285 1,180 91.8% 1,200 100.110.160.02.205 BENEFITS - WORKERS' COMP 6,811 7,144 13,529 12,510 92.5% 13,519 100.110.160.02.206 BENEFITS - DEFERRED COMP 1,250 1,246 1,411 1,360 96.4% 1,500 100.110.160.02.208 BENEFITS - MEDICARE 6,025 6,154 8,518 8,420 98.8% 7,700 100.110.160.02.214 BENEFITS- STATE DISABILITY INS 2,350 3,109 4,058 4,020 99.1% 3,500 100.110.160.02.215 SICK LEAVE PAY OUT - 1,268 - - 0.0% - 100.110.160.02.216 VACATION / ANNUAL LV PAY OUT 2,317 17,084 17,590 17,590 100.0% - Total Benefits 50,138 67,709 89,639 88,250 98.5% 79,319 100.110.160.03 EMPLOYEE DEVELOPMENT
100.110.160.03.301 TRAVEL/TRAINING EXPENSES - - - - 0.0% 6,000 100.110.160.03.305 DUES/SUBS/MEMBERSHIPS 500 260 500 500 100.0% 500 Total Employee Development 500 260 500 500 100.0% 6,500 100.110.160.04 COMMUNICATIONS
100.110.160.04.401 COMMUNICATIONS 8,357 4,564 8,700 5,000 57.5% 4,800 Total Communications 8,357 4,564 8,700 5,000 57.5% 4,800 100.110.160.05 SUPPLIES
100.110.160.05.525 TECHNICAL SUPPLIES 3,356 10,159 21,000 18,000 85.7% 18,000 100.110.160.05.526 OTHER DEPT TECH SUPPLIES 6,858 28,328 15,000 15,000 100.0% 15,000 100.110.160.05.527 SUPPLIES - COVID-19 CARES GRANT 30,075 - - - 0.0% - Total Supplies 40,289 38,487 36,000 33,000 91.7% 33,000 100.110.160.06 SERVICES
100.110.160.06.612 REPAIRS/MAINTENANCE 2,461 6,174 - - 0.0% 6,000 100.110.160.06.626 PROF SERV. LEGAL - - - - 0.0% -
100.110.160.06.630 FEES/SERVICES 188,400 211,628 289,691 250,000 86.3% 275,072 100.110.160.06.644 IT COST ALLOCATION 6,319 6,280 10,342 10,342 100.0% 10,060 Total Services 197,180 224,082 300,033 260,342 86.8% 291,132 Department Total 579,479 636,087 840,012 791,252 94.2% 835,151 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Information Technology Manager 1.00 1.00 1.00 1.00
Information Technology Coordinator 1.00 1.00 - -
Information Technology Technician 2.00 2.00 3.00 3.00
Total FTE's: 4.00 4.00 4.00 4.00
Information Technology Admin Division
102

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Packet Pg. 245 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q - General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 160 Information Technology 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.110.160.01 SALARIES
102.110.160.01.101 SALARIES, REGULAR 33,739 36,514 40,946 40,650 99.3% 43,900 102.110.160.01.103 OVERTIME 1,874 4,727 5,000 3,600 72.0% 5,000 102.110.160.01.109 INSURANCE OFFSET 4,816 4,742 4,800 4,800 100.0% 4,800 102.110.160.01.111 STANDBY BASIC 3,356 2,473 3,295 2,770 84.1% 3,000 102.110.160.01.119 OT - STATE OF EMERGENCY COVID 19 1,328 - - - 0.0% - Total Salaries 45,113 48,456 54,041 51,820 96% 56,700
102.110.160.02 BENEFITS
102.110.160.02.201 BENEFITS - RETIREMENT 2,624 2,719 3,590 3,130 87.2% 3,400 102.110.160.02.202 BENEFITS - LIFE INSURANCE 141 134 140 130 92.9% 200 102.110.160.02.205 BENEFITS - WORKERS' COMP 1,004 1,053 - - 0.0% 1,669 102.110.160.02.208 BENEFITS - MEDICARE 537 564 713 640 89.8% 700 102.110.160.02.214 BENEFITS- STATE DISABILITY INS 407 447 477 440 92.2% 500 102.110.160.02.216 VACATION / ANNUAL LV PAY OUT - - 1,100 1,100 100.0% - Total Benefits 4,713 4,917 6,020 5,440 90% 6,469
Department Total 49,826 53,373 60,061 57,260 95% 63,169 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Information Technology Coordinator 0.40 0.40 0.40
Total FTE's: 0.00 0.40 0.40 0.40
Measure Q - Information Technology Division
103

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Packet Pg. 246 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

HUMAN RESOURCES
MARKET

DEPARTMENT DESCRIPTION
The City of Barstow’s Human Resources Department, recognizing that our employees are our most valuable asset, seeks to provide the highest quality customer service to City staff in the areas of Recruitment and Selection, Classification and Compensation, Benefits Administration, Employee Relations, Employee Training and Development, Disability Management, Workers Compensation, Safety, Liability Programs, and Risk Management.

Working collectively with City staff, the Human Resources Department seeks to recruit and retain the highest quality staff. The Department operates with two positions, an Administrative Services Manager, shared with the City’s Finance Department, and a Human Resources Manager. The Department is responsible for all of the City’s and the Barstow Fire Protection District’s Human Resources and Risk Management. The Department strives to treat every applicant and employee with respect and dignity throughout their recruitment, selection, and employment with the City. For the upcoming year, Human Resources staff will be focusing on providing employees with additional safety education and tools to maintain a safe working environment, continued access to wellness information, and more diversity in educational training opportunities for staff.

Recruitment and Selection: Human Resources staff is responsible for conducting citywide recruitments and managing the on-boarding process. Staff verifies the applicant data, determines eligibility, coordinates interviews, performs background checks, and coordinates the hiring process.

Compensation and Benefits: Heading into fiscal year 2023-2024, Human Resources staff will be coordinating a compensation and benefits study and continue to work to develop accurate job descriptions, job titles, and compensation structure. The department works hard to ensure fair and consistent compensation practices for salary recommendations for total compensation in the local labor market, as well as reasonable internal relationships between classifications.

Benefits Administration: Human Resources staff diligently works to create a cost effective program of employee benefits that helps the City recruit and retain quality employees. Staff is available to all employees to discuss the various health, pension, disability, life insurance, and supplemental voluntary benefits.

Employee Relations: Staff works with operating departments to interpret the City’s policies and procedures, provides conflict resolution support, and advises managers on the disciplinary process. --Liability Programs
--Risk Practices
--Safety
--Workers Comp
--Benefits
--Recruitment & Selection
--Class & Compensation
--Employee Relations
--Training & Development
--Disability Management

HUMAN RESOURCES RISK MANAGEMENT

ADMINISTRATIVE SERVICES

MANAGER
104

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Packet Pg. 247 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Training and Development: The Department, working with City managers and supervisors, assists in coordinating comprehensive employee training on a wide variety of topics, including mandated instruction in workplace harassment and ethics.

Disability/Workers' Compensation/Safety: Human Resources ensures the City continues to meet its obligations under all regulatory programs including the American with Disabilities Act (ADA), Family Medical Leave Act (FMLA), and California Family Rights Act (CFRA). Human Resources administers the Workers' Compensation program, which provides income replacement benefits due to illness or injury on the job. Additionally, Human Resources staff complies with mandated legal notice requirements, ensures best practices and legal requirements to provide and maintain a safe and healthy work environment.

Risk Management: The Human Resources staff is responsible for the City’s Risk Management program. Staff works diligently to minimize the City’s general liability risk exposure by actively managing existing claims and working with staff to prevent new claims.
2022-23 HIGHLIGHTS 2023-24 GOALS AND OBJECTIVES
 Collaborated with Sedgewick to provide monthly
training for the City’s field operation personnel.
 Collaborated with Reliance to provide City
employees with auxiliary insurance options.
 Completed 38 recruitments resulting in the hiring
of 23 full-time and 3 part-time employees.
 Continued mandated tracking of COVID-19
pandemic protocols to ensure employee safety in
the workplace.
 Continued review of the City’s policies and
procedures to ensure they comply with all local,
state, and federal guidelines.
 Acted as the City’s negotiating team for the
renewal of six Memorandum of Understanding
(MOU) with the City’s bargaining units.
 Attended the California Public Employers Labor
Relations Association (CALPELRA) annual
conference to stay informed of the most current
changes to public entity employment law.
 Attended the Public Agency Risk Management
Association (PARMA) that promotes, develops,
and facilitates education for public agency
personnel in regards to risk management.
 Continued review of workplace safety protocols
to ensure that the City operates under
California’s Occupational Safety and Health Act
(OSHA) requirements.
 Moved employee benefit enrollment to an online
platform to simplify process for employees and
for staff efficiency.

 Continue to evaluate the processes within the
Human Resources Department and look for ways
to improve processes and maximize efficiency of
department staff.
 Continue to expand wellness initiatives and seek
opportunities to provide staff’s education on
maintaining a healthy lifestyle.
 Expand safety training on a variety of workrelated topics for all staff.  Continue to prepare timely updates to policies
and procedures to adhere to changes in
employment law.
 Continue to review and update many of the City’s
Policies and Procedures regarding administrative
processes that are antiquated.
 Evaluate how to increase the number of
candidates in recruitment and how to retain
quality employees.
 Work with City staff to train employees to
identify issues that could lead to potential claims
and resolve those issues in order to reduce
liability claims.
 Provide training to supervisors and managers
through education in best practices in human
resources management.
 Continue to provide training and development
opportunities to all City staff.
 Initiate a Class & Compensation Study.
105

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Packet Pg. 248 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 165 HR Admin Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.165.01 SALARIES
100.110.165.01.101 SALARIES, REGULAR 120,808 129,510 131,556 136,210 103.5% 136,600 100.110.165.01.109 INSURANCE OFFSET 12,040 11,855 12,000 12,000 100.0% 12,000 Total Salaries 132,848 141,365 143,556 148,210 103.2% 148,600 100.110.165.02 BENEFITS
100.110.165.02.201 BENEFITS - RETIREMENT 9,116 8,999 9,859 9,859 100.0% 10,600 100.110.165.02.202 BENEFITS - LIFE INSURANCE 397 393 368 360 97.8% 400 100.110.165.02.204 BENEFITS - UNEMPLOYMENT 990 15,484 45,000 45,000 100.0% - 100.110.165.02.205 BENEFITS - WORKERS' COMP 3,615 3,793 4,560 4,560 100.0% 5,193 100.110.165.02.206 BENEFITS - DEFERRED COMP 1,178 1,174 1,288 1,288 100.0% 1,400 100.110.165.02.208 BENEFITS - MEDICARE 3,654 3,318 4,368 4,300 98.4% 4,200 100.110.165.02.214 BENEFITS- STATE DISABILITY INS 1,376 1,296 1,873 1,460 77.9% 1,300 100.110.165.02.216 VACATION / ANNUAL LV PAY OUT 6,935 2,335 8,521 8,521 100.0% - Total Benefits 27,261 36,792 75,837 75,348 99.4% 23,093 100.110.165.03 EMPLOYEE DEVELOPMENT
100.110.165.03.300 EDUCATION REIMBURSEMENT 6,000 5,000 5,000 4,000 80.0% 5,000 100.110.165.03.301 TRAVEL/TRAINING EXPENSES 150 3,846 5,200 5,200 100.0% 8,500 100.110.165.03.303 EMPLOYEE RECOGNITION 252 1,444 2,000 2,000 100.0% 2,000 100.110.165.03.305 DUES/SUBS/MEMBERSHIPS 195 589 1,000 1,000 100.0% 725 Total Employee Development 6,597 10,879 13,200 12,200 92.4% 16,225 100.110.165.04 COMMUNICATIONS
100.110.165.04.401 COMMUNICATIONS 1,889 1,869 2,000 1,600 80.0% 2,000 Total Communications 1,889 1,869 2,000 1,600 80.0% 2,000 100.110.165.05 SUPPLIES
100.110.165.05.501 OFFICE SUPPLIES 239 273 300 300 100.0% 300 100.110.165.05.520 ADS/PUBLICATIONS - - - - 0.0% -
100.110.165.05.524 BEAT COMMITTEE EXPENSE 1,500 6,765 7,500 7,500 100.0% 7,500 Total Supplies 1,739 7,038 7,800 7,800 100.0% 7,800
100.110.165.06 SERVICES
100.110.165.06.624 PROF LEGAL SVCS - SETTLEMENT 325,000 - 219,435 219,435 0.0% - 100.110.165.06.626 PROF SERV. LEGAL 75,667 52,743 47,600 47,600 100.0% 50,000 100.110.165.06.630 FEES/SERVICES 9,195 25,561 88,894 88,894 200.0% 205,000 100.110.165.06.631 PARS 5,513 5,177 6,500 6,500 300.0% 6,500 100.110.165.06.632 PERSONNEL RECRUITMENT COSTS 14,001 28,747 15,000 15,000 400.0% 15,000 100.110.165.06.644 IT COST ALLOCATION - - - - 500.0% -
Total Services 429,376 112,228 377,429 377,429 100.0% 276,500 Department Total 599,710 310,171 619,822 622,587 100.4% 474,218 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Human Resources Manager 1.00 1.00 1.00 1.00
Total FTE's: 1.00 1.00 1.00 1.00
Human Resources Admin Division
106

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Packet Pg. 249 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 175 Insurance/Risk Mgmt 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.175.07 TAXES/INSURANCE/MISCELLANEOUS
100.110.175.07.705 INSURANCE CLAIMS 170,806 181,067 185,000 100,000 54.05% 185,000 100.110.175.07.720 INSURANCE, PROPERTY 106,403 175,129 221,893 200,666 90.43% 340,145 100.110.175.07.724 INSURANCE, LIABILITY 366,810 444,200 603,971 591,974 98.01% 786,839 100.110.175.07.726 INSURANCE, CYBER/CRIME 4,216 10,004 20,903 20,903 100.00% 38,430 Total Taxes/Insurance/Misc. 648,235 810,400 1,031,767 913,543 88.54% 1,350,414 Department Total 648,235 810,400 1,031,767 913,543 88.54% 1,350,414 Insurance/Risk Management Division
107

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Packet Pg. 250 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q - General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 175 Insurance/Risk Mgmt 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.110.175.07 TAXES/INSURANCE/MISC.
102.110.175.07.724 INSURANCE, LIABILITY 76,774 92,959 115,570 113,215 98.0% 151,187 Total Taxes/Insurance/Misc. 76,774 92,959 115,570 113,215 98.0% 151,187 Department Total 76,774 92,959 115,570 113,215 98.0% 151,187 Measure Q - Insurance/Risk Management Division
108

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Packet Pg. 251 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 110 General Government Expenditure Classification Expense Expense Budget Expense Budget Budget 180 Cannabis Regulation 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.110.180.05 SUPPLIES
100.110.180.05.525 TECHNICAL SUPPLIES - 36,300 40,000 2,500 6.3% 10,000 Total Supplies - 36,300 40,000 2,500 6.3% 10,000.00
100.110.180.06 SERVICES
100.110.180.06.630 FEES/SERVICES - 9,943 12,000 12,000 100.0% 25,000 Total Services - 9,943 12,000 12,000 100.0% 25,000
100.110.180.08 CAPITAL EQUIP/PROJECTS
100.110.180.08.801 PUBLIC SAFETY RANGE TRNG UPGRADE - - - - 0% 63,000 Total Capital Equip/Projects - - - - 0.0% 63,000
Department Total - 46,243 52,000 14,500 27.9% 98,000
Cannabis Regulation
109

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110

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Packet Pg. 253 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Expenditures:

Finance Division $ 968,511
Debt Service 157,500
City Treasurer 43,650
Central Services 161,500
Total - Finance $1,331,161
Fiscal Year 2023/2024 - Finance Appropriations
Finance Division, 73%
Debt Service, 12%
City Treasurer, 3%
Central Services, 12%
Finance Appropriations
111

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Packet Pg. 254 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

FINANCE DEPARTMENT

DEPARTMENT DESCRIPTION
The Finance department's primary purpose is to act as the financial steward of publicly entrusted resources and to provide a wide variety of support functions generally encompassed by finance. The department provides support throughout the organization, and assists members of the public with accessing City services and information. These functions are critical to the City's fiscal integrity and fiscal stability, as well as the City's ability to consistently deliver the high quality of municipal services its residents have grown to expect.

The Finance Department is a General Government Support function. The Department is comprised of eight full-time staff members – the City’s Finance Director, an Administrative Services Manager, an Accountant and five Accounting Technicians.

The Department is responsible for all accounting functions, preparation and coordination of the City’s annual operating budget and capital improvement program, revenue collections, debt management and treasury management in coordination with the City Treasurer. The Finance Department is also responsible for the preparation and issuance of financial reports and administers the disbursement of City funds in accordance with adopted fiscal policies and internal control procedures.

Program activities for the department include: Financial planning and reporting, preparation and coordination of the annual budget, preparation and issuance of the Annual Comprehensive Financial Report (ACFR), coordination of other annual and special audits, processing the City’s employee payroll, filing monthly, quarterly, and annual reports with taxing authorities and regulatory agencies, coordinating employee benefit coverage and reporting with the Human Resources division, processing payments for insurance benefits and payroll taxes withheld, providing payroll statistics to various departments and agencies, processing the City’s accounts payable and issuing checks to vendors, filing annual reports required by regulatory agencies, reviewing and revising internal controls, and adhering to established procedures. --Operating
--CIP Program
--Financial Analysis
--Purchase Orders
--Requisitions

BUDGET /PURCHASING

DIRECTOR OF FINANCE

UTILITY FINANCIAL

SERVICES
--General Ledger
--Cash Disbursements
--Cash Receipts
--Payroll
--OWD & BFPD Accounting

ACCOUNTING/TREASURY

MANAGEMENT
--General Ledger
--Billings/Collections
--Financial Analysis
112

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Packet Pg. 255 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

DIVISION/MAJOR PROGRAM DESCRIPTION
Administration: provides overall management of the Finance Department’s operations, facilitates City-wide financial planning, coordinates the financing of City projects and provides City management with current information concerning economic conditions and legislative impacts to Barstow.

Accounting-Recurring Expenditures: provides financial services including accounts payable and payroll processing. Included in this function are the bi-weekly processing of payroll, weekly processing of vendor payments, travel and expense reports, reconciliation of procurement card transactions, cash and investments, reporting requirements to regulatory agencies such as the IRS, and responsibility for the preparation of the Annual Comprehensive Financial Report (ACFR).

Accounting-General Ledger Maintenance: provides for the maintenance of the general ledger including account and subsidiary ledger reconciliations, accounts receivable, and fixed assets management. Additionally, reconciles and reports on grants, and CIP and non-CIP projects. Further responsibilities include maintaining the City’s financial systems, providing internal controls over all financial functions, and ensuring grant compliance.

Budget: prepares the City’s annual budget, coordinates the development and ongoing monitoring of the City-wide operating and capital improvement budgets, provides financial analysis in a variety of areas including legislative impacts, provides financial reports for internal and external users and oversees debt management Utility Billing: Billing for sewer and trash services by the Finance Department began in November 2020 for commercial and residential customers of the City. Prior to November 2020, sewer and trash billing services were handled by Burrtec Waste.

The City processes approximately 850 monthly commercial accounts and approximately 5,400 bi-monthly residential accounts. Finance Department personnel also handle customer service calls in regards to billing questions and service requests.
2023-24 PROGRAMMATIC CHANGES
2022-23 HIGHLIGHTS
 Adopted budget balancing strategies to
reduce/eliminate the budgetary imbalance in the
General Fund.
 Account for the City’s fiscal activities in an accurate and timely manner within generally accepted
accounting principles (GAAP) and other legal
requirements.
 Implemented GASB 96 requirement pertaining to
subscription-based information technology
arrangements.
 Accounted for expenditures of the American Rescue
Plan Act (ARPA) and submitted the necessary
reporting required as per U. S. Federal Treasury
guidelines.
 Responsible for the monthly management of
accounts payable and accounts receivable related to
the Intergovernmental Support Agreements (IGSA)
that have been approved by the City Council.
 Continued reformatting the budget document to
improve financial reporting practices and public
disclosure of financial information.
 Implemented new accounting standards as required
by the Governmental Accounting Standards Board
(GASB).
 Updated user Master Fee Schedule Book as part of a
master resolution for Council adoption.
 Completed the refinancing of the SBCERA contract
through the issuance of lease revenue bonds saving
the City $2.3 million.
 Continued recruitment of the Finance Director
position.
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Packet Pg. 256 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 2023-24 GOALS AND OBJECTIVES
 Maintain the City’s fiscal health and provide
adequate resources to fund City services to the
community.
 Perform financial responsibilities in accordance with statutory regulations and standards promulgated by
professional regulatory agencies.
 Prepare monthly budget status to departments.
 Assist the City Manager in preparation of a balanced
budget and maintain established operating reserves
for contingencies.
 Continue to improve customer service and billing
process efficiencies related to the City’s utility billing service.
 Safeguard the City’s assets and invest available cash according to the City’s adopted investment policy.
 Provide financial services such as accounts payable,
payroll, cash receipting, to all departments and any
external customers.
 Efficiently provide purchasing services and
coordinate bidding procedures as appropriate for all
departments.
 Revise purchasing ordinance and implement new
purchasing procedures.
 Update user fees as part of a master resolution for
Council adoption by the end of June each year.
 Continue to improve the formatting of the operating
and capital improvement budget.

Actual FY 21-22 Goal FY 22-23 Est. FY 22-23 Goal FY 23-24 Number of Audit Adjustments
(Auditor Recommended) 0 0 0 0
Years Received GFOA ACFR Award 13 14 14 15
Accuracy Forecasting Expenditures –
General Fund 98% 98% 98% 98%
Accuracy Forecasting Revenues –
General Fund 98% 98% 98% 98%
Average days to process purchase
order (informal bids) 5 5 5 5
Number of budget adjustments
processed 249 225 260 250
Accounts Payable Checks Issued 3,698 3,500 3,900 3,500
Number of payroll checks issued 5,085 6,000 5,800 6,000 Number of purchase orders issued 379 350 375 375
Number of accounts receivable
invoices processed 522 550 550 550
Number of Utility invoices
processed 46,260 46,000 46,300 46,250
Property Liens Processed 597 600 520 550
114

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Packet Pg. 257 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 120 Finance Department Expenditure Classification Expense Expense Budget Expense Budget Budget 210 Finance Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.120.210.01 SALARIES
100.120.210.01.101 SALARIES, REGULAR 355,099 310,533 358,032 357,110 99.7% 528,400 100.120.210.01.103 OVERTIME 434 32 2,000 - 0.0% 2,000
100.120.210.01.108 SALARIES CASUAL 78,559 150,622 83,000 68,990 83.1% - 100.120.210.01.109 INSURANCE OFFSET 50,736 42,085 64,200 42,600 66.4% 58,800 Total Salaries 484,828 503,272 507,232 468,700 92.4% 589,200 100.120.210.02 BENEFITS
100.120.210.02.201 BENEFITS - RETIREMENT 38,118 29,006 42,894 34,320 80.0% 60,700 100.120.210.02.202 BENEFITS - LIFE INSURANCE 1,373 1,172 1,840 1,190 64.7% 1,700 100.120.210.02.204 BENEFITS - UNEMPLOYMENT - - - - 0.0% - 100.120.210.02.205 BENEFITS - WORKERS' COMP 11,657 12,227 25,203 23,310 92.5% 22,011 100.120.210.02.206 BENEFITS - DEFERRED COMP 2,202 1,808 2,179 2,179 100.0% 4,400 100.120.210.02.208 BENEFITS - MEDICARE 12,400 9,632 13,000 11,250 86.5% 13,500 100.120.210.02.213 BILINGUAL SERVICES 660 720 720 720 100.0% 5,400 100.120.210.02.214 BENEFITS- STATE DISABILITY INS 4,253 3,495 4,700 4,110 87.4% 5,100 100.120.210.02.215 SICK LEAVE PAY OUT 25,717 - - - 0.0% - 100.120.210.02.216 VACATION / ANNUAL LV PAY OUT 32,362 8,543 17,250 17,250 0.0% - Total Benefits 128,742 66,603 107,786 94,329 87.5% 112,811 100.120.210.03 EMPLOYEE DEVELOPMENT
100.120.210.03.301 TRAVEL/TRAINING EXPENSES 445 785 5,100 500 9.8% 5,500 100.120.210.03.305 DUES/SUBS/MEMBERSHIPS 529 - 500 500 100.0% 500 Total Employee Development 974 785 5,600 1,000 17.9% 6,000 100.120.210.04 COMMUNICATIONS
100.120.210.04.401 COMMUNICATIONS 556 575 700 600 85.7% 700 Total Communications 556 575 700 600 85.7% 700
100.120.210.05 SUPPLIES
100.120.210.05.501 OFFICE SUPPLIES 998 1,915 2,000 1,750 87.5% 2,000 Total Supplies 998 1,915 2,000 1,750 87.5% 2,000
100.120.210.06 SERVICES
100.120.210.06.628 AUDIT EXPENSE 30,546 43,790 45,000 42,500 94.4% 40,000 100.120.210.06.630 FEES/SERVICES 44,609 47,595 62,000 62,000 100.0% 52,000 100.120.210.06.644 IT COST ALLOCATION 113,653 113,122 133,000 133,000 100.0% 165,800 Total Services 188,808 204,507 240,000 237,500 99.0% 257,800 Department Total 804,906 777,657 863,318 803,879 93.1% 968,511 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Finance Director 0.00 0.00 0.80 0.80
Administrative Services Manager 0.80 0.80 0.80 0.80
Accountant 2.00 1.00 1.00 1.00
Accounting Technician 2.00 2.00 3.00 3.00
Total FTE's: 4.80 3.80 5.60 5.60
Finance Division
115

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Packet Pg. 258 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 120 Finance Department Expenditure Classification Expense Expense Budget Expense Budget Budget 211 Finance - Debt Svc. Div. 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.120.211.07 TAXES/INSURANCE/MISC
100.120.211.07.732 CAP LEASE-ENERGY-SIEMENS 379,868 21,971 - - 0.0% - 100.120.211.07.733 CAP LEASE-ENTERPRISE PROG 98,594 99,039 125,500 125,500 100.0% 157,500 Total Taxes/Insurance/Misc 478,462 121,010 125,500 125,500 100.0% 157,500 100.120.211.08 CAPITAL EQUIP/PROJECTS
100.120.211.08.999 GASB 87 - CAPITAL OUTLAY LEASE ASSET - 233,250 - - 0.0% - Total Capital Equip/Projects - 233,250 - - 0.0% -
Department Total 478,462 354,260 125,500 125,500 100.0% 157,500 Debt Service
116

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Packet Pg. 259 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 120 Finance Department Expenditure Classification Expense Expense Budget Expense Budget Budget 212 City Treasurer Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.120.212.01 SALARIES
100.120.212.01.101 SALARIES, REGULAR 6,000 6,000 6,000 5,500 91.7% 6,000 100.120.212.01.109 INSURANCE OFFSET 12,000 12,000 12,000 12,000 100.0% 12,000 Total Salaries 18,000 18,000 18,000 17,500 97.2% 18,000 100.120.212.02 BENEFITS
100.120.212.02.201 BENEFITS - RETIREMENT 909 899 1,000 820 82.0% 1,000 100.120.212.02.202 BENEFITS - LIFE INSURANCE 204 195 200 160 80.0% 200 100.120.212.02.205 BENEFITS - WORKERS' COMP - - - 2,000 0.0% - 100.120.212.02.208 BENEFITS - MEDICARE 125 111 180 90 50.0% 150 100.120.212.02.214 BENEFITS- STATE DISABILITY INS - - - 3,500 0.0% - Total Benefits 1,238 1,205 1,380 6,570 476.1% 1,350
100.120.212.06 SERVICES
100.120.212.06.630 FEES/SERVICES 33,479 14,955 20,000 20,000 100.0% 20,000 100.120.212.06.644 IT COST ALLOCATION - 3,953 4,300 4,231 98.4% 4,300 Total Services 33,479 18,908 24,300 24,231 99.7% 24,300 Department Total 52,717 38,113 43,680 48,301 110.6% 43,650 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

City Treasurer 1.00 1.00 1.00 1.00
Total FTE's: 1.00 1.00 1.00 1.00
City Treasurer
117

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Packet Pg. 260 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 120 Finance Department Expenditure Classification Expense Expense Budget Expense Budget Budget 213 Central Services 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.120.213.04 COMMUNICATIONS
100.120.213.04.401 COMMUNICATIONS 19,431 19,098 20,500 20,500 100.0% 20,500.00 Total Communications 19,431 19,098 20,500 20,500 100.0% 20,500 100.120.213.05 SUPPLIES
100.120.213.05.501 OFFICE SUPPLIES 90,989 61,862 54,000 50,000 92.6% 54,000 100.120.213.05.510 POSTAGE 27,576 26,054 25,000 25,000 100.0% 25,000 100.120.213.05.525 TECHNICAL SUPPLIES - - 1,500 1,500 100.0% 1,500 Total Supplies 118,565 87,916 80,500 76,500 95.0% 80,500 100.120.213.06 SERVICES
100.120.213.06.630 FEES/SERVICES 36,689 21,489 24,500 24,500 100.0% 24,500 Total Services 36,689 21,489 24,500 24,500 100.0% 24,500 100.120.213.07 TAXES/INSURANCE/MISCELLANEOUS
100.120.213.07.705 LOSSES/CLAIMS (117) 207 1,000 1,000 100.0% 1,000 100.120.213.07.706 BAD DEBT EXPENDITURE 31,344 32,552 - 35,000 0.0% 35,000 Total Taxes/Insurance/Misc. 31,227 32,759 1,000 36,000 3600.0% 36,000 Department Total 205,912 161,262 126,500 157,500 124.5% 161,500 Central Services
118

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Packet Pg. 261 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Expenditures:

Police Uniform Division $ 10,217,955
School Resource Division 343,223
Police Dispatch Division 1,490,910
Police Admin Division 732,499
Animal Regulation Division 266,561
Disaster Preparedness 4,450
Total - Police Department $13,055,598
Fiscal Year 2023/2024 - Police Department Appropriations Police Uniform Division, 78%
School Resource Division, 3%
Police Dispatch Division, 11%
Police Admin Division, 6% Animal Regulation Division, 2% Disaster Preparedness, 0%
Police Department Appropriations
119

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Packet Pg. 262 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

PUBLIC SAFETY

DEPARTMENT DESCRIPTION
The Barstow Police Department has 67
members, 47 Officers and 20 professional staff.

The department is structured within two
divisions, the Operations
Division and the
Administrative Division.

The Operations Division is
the most visible division in
the department and
performs the core of law
enforcement functions. It
is comprised of patrol, School Resource Officers,
K-9, Field Training Officers or (FTO’s), HOPE
Team, and Tactical Operations, which includes
the Special Response Team (SRT) and the Crisis
Negotiations Team (CNT). The Administrative
Division provides support services to the
Operations Division. It is comprised of the
Detective Bureau, Crime Impact, Evidence
Room, Communications Center, and Records
Bureau. The Division also oversees the
department budget, recruitment, and public
affairs.

Operations: The Operations Division is
responsible for all Uniform Patrol operations
including Traffic Enforcement, School Resource
Officers, Field Training Officers, Bicycle Team,
and the K-9 unit. The division also includes the
Special Response Team (SRT) and the Crisis
Negotiations Team (CNT).

PUBLIC SAFETY DIRECTOR /

CHIEF OF POLICE
--Patrol
--School Resource Officers
--Bicycle Team
--K-9 Unit
--Field Training Officers
--Special Response Team
--Crisis Intervention Team

OPERATIONS DIVISION ADMINISTRATIVE DIVISION
--Detective Bureau
–Evidence and Property
--Crime Impact Team
--Communications Center
--Records Bureau
--Training
--Community Services
--Volunteer Services
120

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Packet Pg. 263 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Administrative: The Administrative Division is
comprised of Investigations and Support Services. It
is responsible for the general management of the
Detective Bureau, Crime Impact Team, and
Evidence and Property Room. Support Services
consists of the Police and Fire Communications
Center, Records Bureau, and Volunteer Service. The
Division also oversees all department training and
community services.

Capital Projects – FY 2023-24 budget capital
projects include remodeling and updating the communications (dispatch) center and the lobby of the police department, adding an electric patrol vehicle to the fleet, and upgrading the department’s hand held radios.
2022-23 HIGHLIGHTS 2023-24 GOALS AND OBJECTIVES
• The department reduced overall Part 1 property
crime in the City of Barstow by 11%.
• BPD officers utilized ALPR’s to assist with 139
investigations, which resulted in the recovery of 90
reported stolen vehicles resulting in 56 arrests.
• BPD officers recovered property totaling $877,319.
• The department joined the Barstow High School
Career Technical Education (CTE) program as
industry coaches to enhance and strengthen
relationships with our youth.
• BPD implemented department-wide Intelligence
based policing strategies emphasizing data and
research, crime analysis, and crime mapping to
reduce crime and allocate resources.
• The department added patrol K9 and one detecting
K9 to the team.
• BPD K9 Bailey seized approximately 650 pounds of
cocaine with a street value totaling approximately

8.8 million.
• The department held its first Annual Awards
Ceremony honoring our employees who went above
and beyond for the department and the citizens of
Barstow.
• The department purchased new equipment to
include: new ballistic vests for our Special Response
Team, less lethal tasers, and side arms.
• Reduce Part 1 violent and property crimes.
• Train and develop our personnel to perform at the
highest level.
• Increase the department’s utilization of
technology to improve evidence-based policing
abilities.
• Increase the department’s homeless outreach
efforts to provide resources and assistance.
• Expand community outreach and communications
efforts to strengthen community relationships.
• Expand our patrol unit fleet to include electric
patrol vehicles.
121

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Packet Pg. 264 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 321 Police Uniform Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.130.321.01 SALARIES
100.130.321.01.101 SALARIES, REGULAR 3,770,328 3,288,174 3,879,255 3,878,220 100.0% 4,119,900 100.130.321.01.103 OVERTIME - - 483,108 483,040 100.0% - 100.130.321.01.105 OVERTIME-PROP 30 - - - - 0.0% 19,869 100.130.321.01.107 OVERTIME-COURT 29,684 24,661 37,500 40,390 107.7% 25,000 100.130.321.01.108 SALARIES CASUAL - - - - 0.0% 15,000
100.130.321.01.109 INSURANCE OFFSET 386,738 327,239 392,500 385,710 98.3% 390,000 100.130.321.01.110 OVERTIME-SPECIAL EVENT - - 1,892 1,890 99.9% - 100.130.321.01.111 STANDBY BASIC 31,488 39,615 45,000 45,500 101.1% 35,000 100.130.321.01.113 OVERTIME - TANGER OUTLET 25,163 44,909 21,000 20,530 97.8% 40,000 100.130.321.01.119 OT - STATE OF EMERGENCY COVID 19 4,006 - - - 0.0% - Total Salaries 4,247,407 3,724,598 4,860,255 4,855,280 99.9% 4,644,769 100.130.321.02 BENEFITS
100.130.321.02.201 BENEFITS - RETIREMENT 755,079 629,322 696,817 698,730 100.3% 838,400 100.130.321.02.202 BENEFITS - LIFE INSURANCE 12,161 9,967 10,763 10,740 99.8% 11,900 100.130.321.02.204 BENEFITS - UNEMPLOYMENT - - - - 0.0% - 100.130.321.02.205 BENEFITS - WORKERS' COMP 118,508 124,309 133,204 132,910 99.8% 161,681 100.130.321.02.206 BENEFITS - DEFERRED COMP 11,156 10,798 13,924 14,140 101.6% 16,300 100.130.321.02.207 UNIFORM ALLOWANCE 49,728 36,074 49,200 49,040 99.7% 50,700 100.130.321.02.208 BENEFITS - MEDICARE 124,304 109,409 128,248 139,380 108.7% 126,900 100.130.321.02.210 BENEFITS - WORKERS COMP CLAIMS - - - - 0.0% - 100.130.321.02.211 BENEFITS-PARS - - - - 0.0% 1,000
100.130.321.02.213 BILINGUAL SERVICES 1,800 1,080 926 900 97.2% 7,000 100.130.321.02.214 BENEFITS- STATE DISABILITY INS 39,227 36,072 41,756 41,750 100.0% 36,900 100.130.321.02.215 SICK LEAVE PAY OUT 56,377 51,006 83,468 70,870 84.9% - 100.130.321.02.216 VACATION / ANNUAL LV PAY OUT 53,372 162,531 98,443 98,443 100.0% - 100.130.321.02.220 RETIREE HEALTH - PEMCHA 55,662 58,759 56,300 56,300 100.0% 62,500 100.130.321.02.222 RETIREE HEALTH COMPENSATION 109,631 116,465 99,500 56,235 56.5% 120,000 100.130.321.02.227 PENSION UNFUNDED LIABILITY 836,140 8,252,477 332,396 332,396 100.0% 8,402 Total Benefits 2,223,145 9,598,269 1,744,945 1,701,834 97.5% 1,441,683 100.130.321.03 EMPLOYEE DEVELOPMENT
100.130.321.03.301 TRAVEL/TRAINING EXPENSES 25,662 15,142 27,092 32,000 118.1% 32,588 100.130.321.03.305 DUES/SUBS/MEMBERSHIPS 1,657 1,715 1,750 1,750 100.0% 2,690 Total Employee Development 27,319 16,857 28,842 33,750 117.0% 35,278 100.130.321.04 COMMUNICATIONS
100.130.321.04.400 CAL-ID COMMUNICATIONS 28,497 28,636 30,000 28,562 95.2% 30,000 Total Communications 28,497 28,636 30,000 28,562 95.2% 30,000 100.130.321.05 SUPPLIES
100.130.321.05.501 OFFICE SUPPLIES 2,765 5,272 6,500 6,500 100.0% 6,500 100.130.321.05.519 COVID-19 SUPPLIES 2,111 - - - 0.0% - 100.130.321.05.525 TECHNICAL SUPPLIES 1,303 828 1,500 1,500 100.0% 1,650 100.130.321.05.526 AMMUNITION & RANGE SUPPLIES 1,809 19,975 11,800 11,800 100.0% - Total Supplies 7,988 26,075 19,800 19,800 100.0% 8,150
100.130.321.06 SERVICES
100.130.321.06.601 VEHICLE FUEL COST 79,140 143,687 148,500 155,000 104.4% 137,500 100.130.321.06.608 VEHICLE MAINTENANCE COST 48,737 80,364 100,000 100,000 100.0% 100,000 100.130.321.06.611 RESERVE UNIFORM ALLOWANCE 1,001 180 1,500 300 20.0% 1,800 100.130.321.06.612 REPAIRS/MAINTENANCE 460 1,368 3,700 3,000 81.1% 3,700 100.130.321.06.626 PROF SERV. LEGAL 52,611 34,032 66,250 66,250 100.0% 75,000 100.130.321.06.630 FEES/SERVICES 66,676 120,704 111,250 100,000 89.9% 90,076 100.130.321.06.631 FEES/SERVICES - COVID19 330 - - - 0.0% - 100.130.321.06.640 DISCRETIONARY SERVICES 2,500 2,500 2,500 2,500 100.0% 2,500 100.130.321.06.644 IT COST ALLOCATION 74,432 58,790 197,626 186,000 94.1% 197,919 100.130.321.06.645 SAFETY EQUIPMENT 2,486 8,551 12,500 12,500 100.0% 11,000 100.130.321.06.646 CITATION COLLECTION FEE 259 3,336 - - 0.0% 900 100.130.321.06.647 CROSSING GUARD CONTRACT - 5,000 5,000 5,000 100.0% 5,000 Total Services 328,632 458,512 648,826 630,550 97.2% 625,395 100.130.321.07 TAXES/INSURANCE/MISC.
100.130.321.07.733 CAP-LEASE-ENTERPRISE PROG 92,534 44,396 86,500 86,500 100.0% 124,000 100.130.321.07.754 CITIZEN ON PATROL-RSVP PROGRAM - - 500 - 0.0% 500 100.130.321.07.762 EXPLORER PROGRAM 1,948 1,992 2,000 2,000 100.0% 2,000 Total Taxes/Insurance/Misc. 94,482 46,388 89,000 88,500 99.4% 126,500 Police Department - Police Uniform Division
122

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Packet Pg. 265 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 321 Police Uniform Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 Police Department - Police Uniform Division
100.130.321.08 CAPITAL EQUP/PROJECTS
100.130.321.08.814 DOJ TWO FACTOR AUTHORIZATION 22,397 - - - 0.0% - 100.130.321.08.817 UNMARKED VEHICLE-PROP 30 - - 75,000 67,120 89.5% - 100.130.321.08.882 MACHINERY & EQUIP $20k AND UP - PD 32,091 - - - 0.0% - Total Capital Equip/Projects 54,488 - 75,000 67,120 89.5% - 100.130.321.09 TRANSFERS/CONTINGENCY/CONTRAS
100.130.321.09.302 TRANSFERS TO DEBT SERVICE - - 1,106,890 1,106,833 0.0% 1,109,619 Total Capital Equip/Projects - - 1,106,890 1,106,833 100.0% 1,109,619 Department Total 7,011,958 13,899,335 8,603,558 8,532,229 99.2% 8,021,394 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Police Chief 1.00 1.00 1.00 1.00
Police Captain 1.00 1.00 1.00 1.00
Police Lieutenant 1.00 2.00 2.00 2.00
Police Sergeant 5.00 5.00 5.00 5.00
Police Corporal 5.00 6.00 5.00 5.00
Police Detective 2.00 1.00 2.00 2.00
Police Officer 22.00 19.00 18.00 18.00
Police Officer Trainee 0.00 2.00 3.00 3.00
Total FTE's: 37.00 37.00 37.00 37.00
123

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Packet Pg. 266 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q - General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 321 Police Uniform Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.130.321.01 SALARIES
102.130.321.01.101 SALARIES, REGULAR 494,585 599,596 645,478 700,650 108.5% 704,800 102.130.321.01.103 OVERTIME 498,986 890,898 516,700 658,520 127.4% 400,000 102.130.321.01.107 OVERTIME-COURT 7,257 22,818 19,000 18,600 97.9% 20,000 102.130.321.01.109 INSURANCE OFFSET 79,145 79,344 81,000 90,250 111.4% 87,000 102.130.321.01.110 OVERTIME-SPECIAL EVENT - - 555 555 100.0% - 102.130.321.01.111 STANDBY BASIC - 407 10,800 10,580 98.0% 15,300 102.130.321.01.119 OT - STATE OF EMERGENCY COVID 19 129 - - - 0.0% - Total Salaries 1,080,102 1,593,063 1,273,533 1,479,155 116.1% 1,227,100 102.130.321.02 BENEFITS
102.130.321.02.201 BENEFITS - RETIREMENT 61,526 73,989 86,000 85,840 99.8% 96,000 102.130.321.02.202 BENEFITS - LIFE INSURANCE 2,366 2,316 2,510 2,300 91.6% 2,400 102.130.321.02.205 BENEFITS - WORKERS' COMP 14,297 14,997 21,569 21,340 98.9% 26,507 102.130.321.02.207 UNIFORM ALLOWANCE 3,612 10,350 8,900 8,900 100.0% 9,600 102.130.321.02.208 BENEFITS - MEDICARE 16,921 26,402 32,500 32,410 99.7% 22,000 102.130.321.02.210 BENEFITS - WORKERS COMP CLAIMS 17,202 (42,584) 25,000 131,590 526.4% 25,000 102.130.321.02.214 BENEFITS- STATE DISABILITY INS 6,463 10,297 11,242 11,200 99.6% 6,900 102.130.321.02.216 VACATION / ANNUAL LV PAY OUT - 13,120 3,237 3,220 99.5% - 102.130.321.02.227 PENSION UNFUNDED LIABILITY 101,077 326,099 1,935 1,930 99.7% 2,425 Total Benefits 223,464 434,986 192,893 298,730 154.9% 190,832 102.130.321.03 EMPLOYEE DEVELOPMENT
102.130.321.03.301 TRAVEL/TRAINING EXPENSES - 29,022 17,650 17,650 100.0% 17,475 Total Employee Development - 29,022 17,650 17,650 100.0% 17,475 102.130.321.05 SUPPLIES
102.130.321.05.525 TECHNICAL SUPPLIES 2,918 2,555 - - 0.0% 1,500 102.130.321.05.526 AMMUNITION & RANGE SUPPLIES - 12,712 10,000 10,000 100.0% 30,000 Total Supplies 2,918 15,267 10,000 10,000 100.0% 31,500 102.130.321.06 SERVICES
102.130.321.06.601 VEHICLE FUEL COST 67,222 85,867 68,750 68,750 100.0% 70,000 102.130.321.06.608 VEHICLE MAINTENANCE COST MEAS Q PD 41,754 60,661 52,500 89,000 169.5% 55,000 102.130.321.06.630 FEES/SERVICES - 72,585 124,767 124,000 99.4% 133,000 102.130.321.06.632 PERSONNEL RECRUITMENT - PD 500 3,246 12,500 10,000 80.0% 12,500 102.130.321.06.644 IT COST ALLOCATION - - 152,400 130,000 85.3% 152,400 102.130.321.06.645 SAFETY EQUIPMENT 2,295 14,053 13,356 13,356 100.0% 13,000 Total Services 111,771 236,412 424,273 435,106 102.6% 435,900 102.130.321.07 TAXES/INSURANCE/MISC.
102.130.321.07.733 CAP-LEASE-ENTERPRISE PROG MEAS Q 111,816 124,442 100,000 100,000 100.0% 169,000 102.130.321.07.749 CAP-LEASE LICENSE PLATE READERS 54,000 54,000 74,000 74,000 100.0% 74,000 Total Taxes/Insurance/Misc. 165,816 178,442 174,000 174,000 100.0% 243,000 102.130.321.08 CAPITAL EQUP/PROJECTS
102.130.321.08.882 MACHINERY & EQUIP $20K AND UP - PD - - 99,983 99,983 100.0% 44,000 102.130.321.08.899 HW/SW/NETWORK 103,201 - - - 0.0% -
Total Capital Equip/Projects 103,201 - 99,983 99,983 100.0% 44,000 102.130.321.09 TRANSFERS/CONTINGENCY/CONTRAS
102.130.321.09.302 TRANSFERS TO DEBT SERVICE - - 6,681 6,737 100.8% 6,754 Total Transfers/Contingency/Contras - - 6,681 6,737 100.8% 6,754 Department Total 1,687,272 2,487,192 2,199,013 2,521,361 114.7% 2,196,561 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Police Officer 8.00 8.00 8.00 8.00
Total FTE's: 8.00 8.00 8.00 8.00
Measure Q - Police Uniform Division
124

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Packet Pg. 267 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 322 School Resource Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.130.322.01 SALARIES
100.130.322.01.101 SALARIES, REGULAR - 140,729 188,944 188,940 100.0% 208,500 100.130.322.01.103 OVERTIME - 714 12,500 12,160 97.3% 25,000 100.130.322.01.104 OVERTIME, SRO 2,470 22,703 30,500 30,290 99.3% 42,000 100.130.322.01.109 INSURANCE OFFSET - 16,875 20,000 20,000 100.0% 21,000 Total Salaries 2,470 181,021 251,944 251,390 99.8% 296,500 100.130.322.02 BENEFITS
100.130.322.02.201 BENEFITS - RETIREMENT - 17,586 23,151 23,140 100.0% 27,100 100.130.322.02.202 BENEFITS - LIFE INSURANCE - 523 682 600 88.0% 700 100.130.322.02.205 BENEFITS - WORKERS' COMP - - - - 0.0% 8,023 100.130.322.02.207 UNIFORM ALLOWANCE - 2,775 2,400 2,400 100.0% 2,400 100.130.322.02.208 BENEFITS - MEDICARE - 4,977 6,884 6,790 98.6% 6,500 100.130.322.02.214 BENEFITS- STATE DISABILITY INS - 1,927 2,343 2,310 98.6% 2,000 Total Benefits - 27,788 35,460 35,240 99.4% 46,723
Department Total 2,470 208,809 287,404 286,630 99.7% 343,223 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

School Resource Officer 2.00 2.00 2.00 2.00
Total FTE's: 2.00 2.00 2.00 2.00
Police Department - School Resource Division
125

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Packet Pg. 268 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 323 Police Dispatch Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.130.323.01 SALARIES
100.130.323.01.101 SALARIES, REGULAR 545,997 484,102 469,189 469,140 100.0% 652,100 100.130.323.01.103 OVERTIME 103,057 - 75,000 68,850 91.8% - 100.130.323.01.109 INSURANCE OFFSET 91,695 76,163 93,500 74,130 79.3% 102,000 Total Salaries 740,749 560,265 637,689 612,120 96.0% 754,100 100.130.323.02 BENEFITS
100.130.323.02.201 BENEFITS - RETIREMENT 53,070 46,115 54,079 46,830 86.6% 72,900 100.130.323.02.202 BENEFITS - LIFE INSURANCE 2,420 2,012 2,695 1,660 61.6% 2,300 100.130.323.02.204 BENEFITS - UNEMPLOYMENT - - - - 0.0% - 100.130.323.02.205 BENEFITS - WORKERS' COMP 18,379 19,279 22,143 21,130 95.4% 25,912 100.130.323.02.206 BENEFITS - DEFERRED COMP 667 813 1,034 930 89.9% 1,100 100.130.323.02.207 UNIFORM ALLOWANCE 6,179 5,274 6,404 5,450 85.1% 6,900 100.130.323.02.208 BENEFITS - MEDICARE 12,455 10,807 11,352 11,310 99.6% 11,900 100.130.323.02.214 BENEFITS- STATE DISABILITY INS 8,230 7,491 6,939 6,530 94.1% 6,400 100.130.323.02.216 VACATION / ANNUAL LV PAY OUT 5,010 12,966 10,000 10,000 100.0% - Total Benefits 106,410 104,757 114,646 103,840 90.6% 127,412 100.130.323.03 EMPLOYEE DEVELOPMENT
100.130.323.03.301 TRAVEL/TRAINING EXPENSES 5,071 4,247 5,290 5,290 100.0% 5,123 100.130.323.03.305 DUES/SUBS/MEMBERSHIPS - 177 250 250 100.0% 250 Total Employment Development 5,071 4,424 5,540 5,540 100.0% 5,373 100.130.323.04 COMMUNICATIONS
100.130.323.04.401 COMMUNICATIONS 133,006 122,837 120,000 120,000 100.0% 120,000 Total Communications 133,006 122,837 120,000 120,000 100.0% 120,000 100.130.323.05 SUPPLIES
100.130.323.05.501 OFFICE SUPPLIES 1,204 637 1,860 1,860 100.0% 2,000 Total Supplies 1,204 637 1,860 1,860 100.0% 2,000
100.130.323.06 SERVICES
100.130.323.06.630 FEES/SERVICES 1,944 1,680 1,760 1,760 100.0% 1,120 100.130.323.06.644 IT COST ALLOCATION 41,819 29,735 28,800 28,800 100.0% 28,800 Total Services 43,763 31,415 30,560 30,560 100.0% 29,920 Department Total 1,030,203 824,335 910,295 873,920 96.0% 1,038,805 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Police Services Supervisor 1.00 1.00 1.00 1.00
Senior Dispatcher 1.00 1.00 1.00 1.00
Dispatcher 7.00 7.00 7.00 7.00
Total FTE's: 9.00 9.00 9.00 9.00
Police Department - Police Dispatch Division
126

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Packet Pg. 269 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q - General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 323 Police Dispatch Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.130.323.01 SALARIES
102.130.323.01.101 SALARIES, REGULAR 61,304 118,498 219,330 219,310 100.0% 221,900 102.130.323.01.103 OVERTIME 63,801 159,750 110,000 126,040 114.6% 80,000 102.130.323.01.109 INSURANCE OFFSET 16,935 22,315 30,000 30,000 100.0% 30,000 Total Salaries 142,040 300,563 359,330 375,350 104.5% 331,900 102.130.323.02 BENEFITS
102.130.323.02.201 BENEFITS - RETIREMENT 7,997 12,824 21,185 21,180 100.0% 23,300 102.130.323.02.202 BENEFITS - LIFE INSURANCE 332 523 898 800 89.1% 800 102.130.323.02.205 BENEFITS - WORKERS' COMP 2,339 2,454 7,616 7,040 92.4% 8,525 102.130.323.02.207 UNIFORM ALLOWANCE 693 1,449 2,268 2,270 100.1% 2,300 102.130.323.02.208 BENEFITS - MEDICARE 1,056 2,185 4,556 4,550 99.9% 3,500 102.130.323.02.214 BENEFITS- STATE DISABILITY INS 806 1,726 3,181 3,130 98.4% 2,200 102.130.323.02.216 VACATION / ANNUAL LV PAY OUT 227 188 - - 0.0% - Total Benefits 13,450 21,349 39,704 38,970 98.2% 40,625 102.130.323.03 EMPLOYEE DEVELOPMENT
102.130.323.03.301 TRAVEL/TRAINING EXPENSES 30 - - - 0.0% 3,580 Total Employment Development 30 - - - 0.0% 3,580
102.130.323.08 CAPITAL EQUIP/PROJECTS
102.130.323.08.801 DISPATCH CENTER UPGRADE - - - - 0.0% 76,000 Total Capital Equip/Projects - - - - 0.0% 76,000
Department Total 155,520 321,912 399,034 414,320 103.8% 452,105 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Dispatcher 3.00 3.00 3.00 3.00
Total FTE's: 3.00 3.00 3.00 3.00
Measure Q - Police Dispatch Division
127

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Packet Pg. 270 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 324 Police Admin Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.130.324.01 SALARIES
100.130.324.01.101 SALARIES, REGULAR 396,878 410,438 463,865 463,850 100.0% 461,800 100.130.324.01.103 OVERTIME 22,219 31,258 22,000 21,610 98.2% 20,000 100.130.324.01.109 INSURANCE OFFSET 69,829 69,541 75,000 75,000 100.0% 72,000 Total Salaries 488,926 511,237 560,865 560,460 99.9% 553,800 100.130.324.02 BENEFITS
100.130.324.02.201 BENEFITS - RETIREMENT 43,768 42,602 46,971 46,880 99.8% 44,100 100.130.324.02.202 BENEFITS - LIFE INSURANCE 2,010 1,890 2,035 1,870 91.9% 1,800 100.130.324.02.205 BENEFITS - WORKERS' COMP 12,907 13,538 15,438 15,410 99.8% 18,298 100.130.324.02.207 UNIFORM ALLOWANCE 5,103 4,347 4,536 4,030 88.8% 4,600 100.130.324.02.208 BENEFITS - MEDICARE 6,869 6,971 8,036 7,960 99.1% 7,300 100.130.324.02.214 BENEFITS- STATE DISABILITY INS 5,128 5,528 5,535 5,520 99.7% 4,600 100.130.324.02.215 SICK LEAVE PAY OUT - - - - 0.0% -
100.130.324.02.216 VACATION / ANNUAL LV PAY OUT 6,779 4,406 3,540 3,540 100.0% - Total Benefits 82,564 79,282 86,091 85,210 99.0% 80,698 100.130.324.03 EMPLOYEE DEVELOPMENT
100.130.324.03.301 TRAVEL / TRAINING EXPENDITURES 5,217 4,141 10,545 10,545 100.0% 8,200 100.130.324.03.305 DUES/SUBS/MEMBERSHIPS 73 40 100 100 100.0% 140 Total Employee Development 5,290 4,181 10,645 10,645 100.0% 8,340 100.130.324.05 SUPPLIES
100.130.324.05.501 OFFICE SUPPLIES 8,117 8,544 8,065 8,065 100.0% 8,000 100.130.324.05.525 TECHNICAL SUPPLIES 2,313 2,400 2,000 2,000 100.0% 1,950 Total Supplies 10,430 10,944 10,065 10,065 100.0% 9,950 100.130.324.06 SERVICES
100.130.324.06.630 FEES/SERVICES 1,024 1,060 981 977 99.6% 1,000 100.130.324.06.644 IT COST ALLOCATION 28,117 11,507 - - 0.0% - Total Services 29,141 12,567 981 977 99.6% 1,000
Department Total 616,351 618,211 668,647 667,357 99.8% 653,788 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Senior Administrative Asst. 1.00 1.00 1.00 1.00
Police Services Asst. 4.00 4.00 4.00 4.00
Sr. Crime Scene Evidence Tech. 1.00 1.00 1.00 1.00
Crime Scene Evidence Tech. 1.00 1.00 1.00 1.00
Total FTE's: 7.00 7.00 7.00 7.00
Police Department - Police Administration Division
128

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Packet Pg. 271 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 324 Police Admin Division 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.130.324.01 SALARIES
102.130.324.01.101 SALARIES, REGULAR 43,856 48,551 39,686 39,670 100.0% 58,800 102.130.324.01.103 OVERTIME 14 333 500 380 76.0% 500
102.130.324.01.109 INSURANCE OFFSET 12,040 9,980 9,000 9,000 100.0% 9,000 Total Salaries 55,910 58,864 49,186 49,050 99.7% 68,300 102.130.324.02 BENEFITS
102.130.324.02.201 BENEFITS - RETIREMENT 3,496 3,724 3,753 3,140 83.7% 4,700 102.130.324.02.202 BENEFITS - LIFE INSURANCE 264 258 266 250 94.0% 300 102.130.324.02.205 BENEFITS - WORKERS' COMP 1,434 1,504 1,951 1,800 92.3% 2,291 102.130.324.02.207 UNIFORM ALLOWANCE 567 756 756 760 100.5% 800 102.130.324.02.208 BENEFITS - MEDICARE 740 832 793 760 95.8% 1,000 102.130.324.02.210 BENEFITS - WORKERS COMP CLAIMS (916) - - - 0.0% - 102.130.324.02.213 BILINGUAL SERVICES 540 720 720 720 100.0% 720 102.130.324.02.214 BENEFITS- STATE DISABILITY INS 565 658 601 500 83.2% 600 Total Benefits 6,690 8,452 8,840 7,930 89.7% 10,411
Department Total 62,600 67,316 58,026 56,980 98.2% 78,711 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Police Services Assistant 1.00 1.00 1.00 1.00
Total FTE's: 1.00 1.00 1.00 1.00
Measure Q - Police Administration Division
102 Measure Q - General Fund
129

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Packet Pg. 272 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 350 Animal Regulation 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.130.350.06 SERVICES
100.130.350.06.630 Fees/Services 253,861 253,861 266,561 266,561 100.0% 266,561 Total Services 253,861 253,861 266,561 266,561 100.0% 266,561 Department Total 253,861 253,861 266,561 266,561 100.0% 266,561 Police Department - Animal Regulation Division
130

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Packet Pg. 273 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 130 Police Department Expenditure Classification Expense Expense Budget Expense Budget Budget 380 Disaster Preparedness 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.130.380.04 COMMUNICATIONS
100.130.380.04.401 COMMUNICATIONS 3,806 3,837 4,000 4,000 100.0% 4,000 Total Communications 3,806 3,837 4,000 4,000 100.0% 4,000 100.130.380.05 SUPPLIES
100.130.380.05.523 CERT PROGRAM 336 - 250 - 0.0% 250
Total Supplies 336.00 - 250 - 0.0% 250
100.130.380.06 SERVICES
100.130.380.06.630 FEES/SERVICES - - 200 - 0.0% 200.00
Total Services - - 200 - 0.0% 200
Department Total 4,142 3,837 4,450 4,000 89.9% 4,450
Police Department - Disaster Preparedness Division
131

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Packet Pg. 274 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) This page was intentionally left blank.
132

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Packet Pg. 275 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Expenditures:

Traffic Signals/Street Lights $ 302,500
Street Maintenance Division 1,551,774
Open Space Maintenance 1,391,827
Building Maintenance Division 1,076,442
Fleet Maintenance Division 801,734
Total - Comm Svcs/Public Works $5,124,277
Fiscal Year 2023/2024 - Community Services/Public Works Appropriations Traffic Signals/Street Lights, 6%
Street Maintenance Division,
30%
Open Space Maintenance, 27%
Building Maintenance Division,
21%
Fleet Maintenance Division, 16%
Community Services/Public Works Appropriations
133

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Packet Pg. 276 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD)

PUBLIC WORKS

DEPARTMENT DESCRIPTION
The Public Works Division comprises four departments, each having specific areas of responsibility. Each of the divisions works collectively to accomplish the city's goals. The main objective is to maintain, repair, and preserve the city's assets and improve the "Quality of Life" for the community.  Street Maintenance maintains approximately 40 square miles of streets, right-of-way, and storm water systems which has a population of 25,415 and an estimated 60 million travelers per year.  Facility Maintenance maintains 13 of the city’s buildings. Ensuring staff has appropriate working conditions.
 Fleet Maintenance maintains 192 Vehicles and equipment City-wide, Police Department, Fire Department, City Hall pool cars, Public Works Trucks and heavy equipment, and Wastewater Trucks and heavy equipment.
 Parks & Open Spaces maintains 10 parks and 17 Landscape Right-of-Ways. Approximately 63 acres of parks and 22 acres of open spaces.
--Street Maintenance
--Storm water Maintenance
--CIP Program
--Purchase Orders
--Requisitions

STREET MAINTENANCE

PUBLIC WORKS MANAGER
--Maintenance
--Repairs
--CIP Program
--Purchase Orders
--Requisitions
--Maintenance
--Repairs
--CIP Program
--Purchase Orders
--Requisitions

FLEET MAINTENANCE PARK & OPEN SPACES
--Maintenance
--Repairs
--CIP Program
--Purchase Orders
--Requisitions

FACILITY MAINTENANCE
134

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Packet Pg. 277 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 2022-2023 HIGHLIGHTS
Street Maintenance
 First Street Bridge Repair; the First Street Bridge sustained extensive damage from a head-on vehicle accident on January 12, 2022. City Engineer Brad Merrell designed a repair plan and a material list. Public Works immediately ordered materials for the repairs to reopen the bridge.  Pavement Preservation; Crack Sealer and Mastic Sealer is applied in various locations in residential neighborhoods. 40,000 Lbs. of Poly Flex - 30,333 Lbs. Mastic One Plexi-Melt.  Replacement of old loader, backhoe, and bituminous machine.  Increased efficiency of street and preventative storm water maintenance.

Facility Maintenance
 Purchase and installation of Smart Thermostats in City Hall.  Assist Police and Fire through various emergency and training situations.  Installed a working station in Building Department.
 Remodeled Police Annex.
 Remodeled Police Department.

Fleet Maintenance
 Repairing Emergency Response Vehicles; Emergency Vehicles operate 24 Hrs. a day. They are subjected to severe wear and tear due to the critical response times.  Removed old and obsolete equipment from the inventory.  Increased training and succession planning.

Park and Open Spaces
 Improved parks through rodent abatement, irrigation repairs, fertilizing efforts, and increased overall maintenance practices.
 Replaced batting cage equipment.
 Assist Park & Recreation with a new shade structure at various parks.  Fixed the City Park’s irrigation controllers.
 Implemented a rodent abatement system at all parks.
 Repaired irrigation booster pump and motor at one park (Stringham Park) 135

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Packet Pg. 278 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 2023-2024 GOALS AND OBJECTIVES
Street Maintenance
 Train all new probationary employees on policy, procedures, and CDL requirements.  Implement the new Pavement Preservation Program.
 Improve/Upgrade Drainage Systems (Storm Channels and Storm Drain Pipes).  Increase the Amount of Striping, Road Legends, and Crosswalks maintenance.  Increase the Sidewalk Replacement Program.
 Update the City’s GIS platform.
 Update obsolete equipment in City’s intersections.
 Purchase a mastic machine.
 Rehabilitate storm water systems.

Facility Maintenance
 Replace beyond-service-life HVAC systems.
 Decrease vendor dependability by purchasing equipment, tools, and staff training.  Installation of solar at City facilities.
 Installation of above-ground fueling tanks.
 Installation of power, LED lighting, and automatic gates at the Public Works yard.

Fleet Maintenance
 Purchase a tire machine and brake lathe to service new fire engine equipment in house.  Review and update the Enterprise Lease Program.
 Replacement of the City’s stencil truck.

Park and Open Spaces
 Repair Sporks Park snack bars.
 Repair/replace Batting Cages netting, mechanical parts, and baseballs.  Sports Park Parameter Fencing.
 Replace lighting at one or more parks.
 Develop and Implement a schedule in Parks & Open Spaces.  Remove areas of grass within the parks and open spaces that are not a large benefit to the community to reduce maintenance and water costs.
136

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Packet Pg. 279 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 140 Comm Services Expenditure Classification Expense Expense Budget Expense Budget Budget 423 Traffic Sig & Street Lts 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.140.423.06 SERVICES
100.140.423.06.612 REPAIRS/MAINTENANCE 48,268 56,971 82,500 75,000 90.9% 80,000 100.140.423.06.630 FEES/SERVICES 10,955 11,250 12,500 12,000 96.0% 14,500 Total Services 59,223 68,221 95,000 87,000 91.6% 94,500 100.140.423.14 ELECTRICITY
100.140.423.14.403 ELECTRICITY-SIGNAL LIGHT 26,620 34,214 27,000 38,000 140.7% 33,000 100.140.423.14.420 ELECTRICITY-STREETS LIGHTS 180,799 172,152 165,000 186,000 112.7% 175,000 Total Electricity 207,419 206,366 192,000 224,000 116.7% 208,000 Department Total 266,642 274,587 287,000 311,000 108.4% 302,500 Traffic Signals and Street Lights
137

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Packet Pg. 280 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 140 Comm Services Expenditure Classification Expense Expense Budget Expense Budget Budget 425 Street Maintenance 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.140.425.01 SALARIES
100.140.425.01.101 SALARIES, REGULAR 663,247 584,782 595,071 594,590 99.9% 644,100 100.140.425.01.103 OVERTIME 4,459 11,362 25,000 23,580 94.3% 30,000 100.140.425.01.108 SALARIES CASUAL 465 1,581 - - 0.0% - 100.140.425.01.109 INSURANCE OFFSET 114,229 105,090 98,850 98,500 99.6% 102,000 100.140.425.01.110 OT CASUAL EVENT - 892 3,500 3,030 86.6% 5,000 100.140.425.01.111 STANDBY BASIC 1,993 2,634 5,500 5,470 99.5% 6,000 Total Salaries 784,393 706,341 727,921 725,170 99.6% 787,100 100.140.425.02 BENEFITS
100.140.425.02.201 BENEFITS - RETIREMENT 82,994 63,474 64,073 60,210 94.0% 65,800 100.140.425.02.202 BENEFITS - LIFE INSURANCE 3,185 2,497 3,107 2,370 76.3% 2,500 100.140.425.02.205 BENEFITS - WORKERS' COMP 22,566 23,671 23,925 22,820 95.4% 29,931 100.140.425.02.206 BENEFITS - DEFERRED COMP 2,154 1,114 1,718 1,570 91.4% 2,100 100.140.425.02.208 BENEFITS - MEDICARE 14,490 11,785 13,415 13,400 99.9% 13,200 100.140.425.02.210 BENEFITS - WORKERS COMP CLAIMS - - - - 0.0% - 100.140.425.02.211 BENEFITS-PARS 6 21 - - 0.0% -
100.140.425.02.214 BENEFITS- STATE DISABILITY INS 7,648 7,153 7,416 7,200 97.1% 6,300 100.140.425.02.215 SICK LEAVE PAY OUT - 16,538 18,858 18,858 100.0% - 100.140.425.02.216 VACATION / ANNUAL LV PAY OUT 37,991 52,642 38,245 38,245 100.0% - Total Benefits 171,034 178,895 170,757 164,673 96.4% 119,831 100.140.425.03 EMPLOYEE DEVELOPMENT
100.140.425.03.301 TRAVEL/TRAINING EXPENSES 228 18,725 30,600 25,000 81.7% 17,045 100.140.425.03.305 DUES/SUBS/MEMBERSHIPS - - 400 250 62.5% 600 Total Employee Development 228 18,725 31,000 25,250 81.5% 17,645 100.140.425.04 COMMUNICATIONS
100.140.425.04.401 COMMUNICATIONS 3,274 2,630 7,500 5,000 66.7% 6,000 Total Communications 3,274 2,630 7,500 5,000 66.7% 6,000 100.140.425.05 SUPPLIES
100.140.425.05.501 OFFICE SUPPLIES 1,105 1,486 1,900 1,900 100.0% 2,000 100.140.425.05.525 TECHNICAL SUPPLIES 54,331 111,902 117,450 117,450 100.0% 170,200 100.140.425.05.528 TECHNICAL SUPPLIES-MEASURE I 50,000 - - - 0.0% - Total Supplies 105,436 113,388 119,350 119,350 100.0% 172,200 100.140.425.06 SERVICES
100.140.425.06.612 REPAIRS/MAINTENANCE 3,884 143 7,000 5,000 71.4% 12,500 100.140.425.06.620 RENTALS/LEASES 8,255 11,731 16,000 16,000 100.0% 18,000 100.140.425.06.630 FEES/SERVICES 3,265 4,064 19,745 19,745 100.0% 25,200 100.140.425.06.634 FEES/SERVICES-MEASURE I 927 - - - 0.0% - 100.140.425.06.644 IT COST ALLOCATION 1,999 2,398 3,178 3,178 100.0% 3,950 100.140.425.06.645 SAFETY EQUIPMENT 3,844 3,876 6,500 6,500 100.0% 8,500 Total Services 22,174 22,212 52,423 50,423 96.2% 68,150 100.140.425.14 ELECTRICITY
100.140.425.14.418 ELECTRICITY-CORP YARD 12,174 16,064 15,000 19,000 126.7% 20,000 Total Electricity 12,174 16,064 15,000 19,000 126.7% 20,000 100.140.425.24 NATURAL GAS
100.140.425.24.441 NATURAL GAS-CORP YARD 8,026 7,053 14,600 14,600 100.0% 13,000 Total Natural Gas 8,026 7,053 14,600 14,600 100.0% 13,000 100.140.425.34 WATER
100.140.425.34.463 WATER-TRUCK FILL 7,682 9,080 7,400 7,400 100.0% 10,000 100.140.425.34.464 WATER-CORP YARD 7,574 10,902 11,000 11,000 100.0% 11,000 Total Water 15,256 19,982 18,400 18,400 100.0% 21,000
Department Total 1,121,995 1,085,290 1,156,951 1,141,866 98.7% 1,224,926 Street Maintenance Division
138

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Packet Pg. 281 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Public Works Manager 1.00 0.00 0.00 0.00
Public Works Superintendent 0.00 1.00 1.00 1.00
Field Services Supervisor 0.00 0.00 1.00 1.00
Administrative Assistant 1.00 1.00 0.00 0.00
Public Services Asst. I 5.00 5.00 4.00 4.00
Public Services Asst. II 2.00 2.00 4.00 4.00
Public Services Asst. III 2.00 2.00 2.00 0.00
Total FTE's: 11.00 11.00 12.00 10.00
Street Maintenance Division
139

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Packet Pg. 282 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) Actual Actual Amended Estimated % of Proposed
140 Comm Services Expenditure Classification Expense Expense Budget Expense Budget Budget 425 Street Maintenance 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.140.425.01 SALARIES
102.140.425.01.101 SALARIES, REGULAR 86,680 79,730 107,557 99,810 92.8% 104,200 102.140.425.01.103 OVERTIME 1,025 4,340 7,000 9,010 128.7% 7,000 102.140.425.01.109 INSURANCE OFFSET 24,080 23,710 24,000 22,600 94.2% 24,000 102.140.425.01.110 OT CASUAL EVENT - 94 658 660 100.3% - 102.140.425.01.111 STANDBY BASIC - 579 2,800 4,970 177.5% 3,500 Total Salaries 111,785 108,453 142,015 137,050 96.5% 138,700 102.140.425.02 BENEFITS
102.140.425.02.201 BENEFITS - RETIREMENT 6,781 6,032 7,039 7,630 108.4% 8,200 102.140.425.02.202 BENEFITS - LIFE INSURANCE 532 502 522 480 92.0% 500 102.140.425.02.205 BENEFITS - WORKERS' COMP 2,556 2,681 3,710 3,430 92.5% 4,148 102.140.425.02.208 BENEFITS - MEDICARE 1,462 1,362 1,517 1,920 126.6% 1,700 102.140.425.02.210 BENEFITS - WORKERS COMP CLAIMS 2,498 - - - 0.0% - 102.140.425.02.214 BENEFITS- STATE DISABILITY INS 1,113 1,075 1,151 1,310 113.8% 1,100 102.140.425.02.216 VACATION / ANNUAL LV PAY OUT - - 1,884 4,570 242.6% - Total Benefits 14,942 11,652 15,823 19,340 122.2% 15,648 102.140.425.05 SUPPLIES
102.140.425.05.525 TECHNICAL SUPPLIES 28,119 143,531 84,633 84,633 100.0% 160,000 Total Supplies 28,119 143,531 84,633 84,633 100% 160,000 102.140.425.06 SERVICES
102.140.425.06.644 IT COST ALLOCATION - - 12,500 12,500 100.0% 12,500 Total Services - - 12,500 12,500 100% 12,500
102.140.425.08 CAPITAL EQUIP/PROJECTS
102.140.425.08.805 JOHN DEERE 210L FRONT END LOADER - 111,285 - - 0.0% - 102.140.425.08.806 MASTIC MACHINE - - 75,367 75,367 100.0% - 102.140.425.08.899 HW/SW/NETWORK 510 12,914 - - 0.0% -
Total Capital Equip/Projects 510 124,199 75,367 75,367 100.0% - Department Total 155,356 387,835 330,338 328,890 99.6% 326,848 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Public Services Asst. I 2.00 2.00 2.00 2.00
Total FTE's: 2.00 2.00 2.00 2.00
Measure Q - Streets Maintenance Division
102 Measure Q - General Fund
140

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Packet Pg. 283 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 140 Comm Services Expenditure Classification Expense Expense Budget Expense Budget Budget 430 Open Spaces 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.140.430.01 SALARIES
100.140.430.01.101 SALARIES, REGULAR 295,242 326,946 350,201 329,260 94.0% 476,000 100.140.430.01.103 OVERTIME 808 3,591 12,095 11,590 95.8% 10,000 100.140.430.01.108 SALARIES CASUAL 5,353 34,612 33,600 23,060 68.6% 34,000 100.140.430.01.109 INSURANCE OFFSET 57,190 62,811 69,000 66,750 96.7% 87,000 100.140.430.01.110 PARK MAINTENANCE - - 1,309 1,309 100.0% - 100.140.430.01.111 STANDBY BASIC - 67 405 370 91.4% 5,000 100.140.430.01.119 OT - STATE OF EMERGENCY COVID 19 607 - - - 0.0% - Total Salaries 359,200 428,027 466,610 432,339 92.7% 612,000 100.140.430.02 BENEFITS
100.140.430.02.201 BENEFITS - RETIREMENT 36,663 36,287 34,766 31,430 90.4% 43,400 100.140.430.02.202 BENEFITS - LIFE INSURANCE 1,397 1,540 1,704 1,370 80.4% 1,900 100.140.430.02.205 BENEFITS - WORKERS' COMP 10,754 11,281 13,487 12,470 92.5% 19,252 100.140.430.02.206 BENEFITS - DEFERRED COMP - - 1,000 270 27.0% 800 100.140.430.02.208 BENEFITS - MEDICARE 4,406 5,269 7,358 6,700 91.1% 8,700 100.140.430.02.211 BENEFITS-PARS 70 440 500 320 64.0% 500 100.140.430.02.214 BENEFITS- STATE DISABILITY INS 3,291 3,768 4,065 3,760 92.5% 4,700 100.140.430.02.215 SICK LEAVE PAY OUT - - 37,109 37,109 100.0% - 100.140.430.02.216 VACATION / ANNUAL LV PAY OUT 7,335 3,863 26,566 26,566 100.0% - Total Benefits 63,916 62,448 126,555 119,995 94.8% 79,252 100.140.430.03 EMPLOYEE DEVELOPMENT
100.140.430.03.301 TRAVEL/TRAINING EXPENSES - - 18,500 13,000 70.3% 8,400 Total Employee Development - - 18,500 13,000 70.3% 8,400 100.140.430.04 COMMUNICATIONS
100.140.430.04.401 COMMUNICATIONS 1,512 663 1,700 1,700 100.0% 1,700 Total Communications 1,512 663 1,700 1,700 100.0% 1,700 100.140.430.05 SUPPLIES
100.140.430.05.525 TECHNICAL SUPPLIES 13,917 62,184 28,500 28,500 100.0% 30,000 100.140.430.05.526 TECHNICAL SUPPLIES/DANA PARK - - 1,000 1,000 100.0% - 100.140.430.05.527 TECHNICAL SUPPLIES/H STREET - - 1,500 1,500 100.0% - 100.140.430.05.529 TECHNICAL SUPPLIES/STURNACLE - - 4,000 4,000 100.0% - 100.140.430.05.530 TECHNICAL SUPPLIES/FOGLESONG - - 1,500 1,500 100.0% - 100.140.430.05.531 TECHNICAL SUPPLIES/LILLIAN - - 4,000 4,000 100.0% - 100.140.430.05.532 TECHNICAL SUPPLIES/JASPER - - 1,500 1,500 100.0% - 100.140.430.05.533 TECHNICAL SUPPLIES/COUNTY PARKS - - 6,200 6,200 100.0% - Total Supplies 13,917 62,184 48,200 48,200 100.0% 30,000 100.140.430.06 SERVICES
100.140.430.06.612 REPAIRS/MAINTENANCE 16,828 7,905 15,000 15,000 100.0% 10,000 100.140.430.06.613 REPAIRS/MAINTENANCE-DANA - - 2,000 2,000 100.0% - 100.140.430.06.614 REPAIRS/MAINTENANCE-H STREET - - 2,000 2,000 100.0% - 100.140.430.06.615 REPAIRS/MAINTENANCE-STURNACLE - - 2,000 2,000 100.0% - 100.140.430.06.616 REPAIRS/MAINTENANCE-FOGLESONG - - 3,500 3,500 100.0% - 100.140.430.06.617 REPAIRS/MAINTENANCE-LILLIAN - - 2,000 2,000 100.0% - 100.140.430.06.618 REPAIRS/MAINTENANCE-JASPER - - 2,000 2,000 100.0% - 100.140.430.06.619 REPAIRS/MAINTENANCE-COUNTY PARKS - - 3,500 3,500 100.0% - 100.140.430.06.620 RENTALS/LEASES - - 4,000 4,000 100.0% 4,000 100.140.430.06.630 FEES/SERVICES 61,812 32,896 19,650 19,650 100.0% 16,200 100.140.430.06.645 SAFETY EQUIPMENT 1,673 1,142 3,200 3,200 100.0% 6,000 Total Services 80,313 41,943 58,850 58,850 100.0% 36,200 100.140.430.14 ELECTRICITY
100.140.430.14.421 ELECTRICITY-HIGHLAND TRAILS 159 149 200 200 100.0% 250 100.140.430.14.424 ELECTRICITY-2ND ST PARK 1,711 2,016 2,200 1,500 68.2% 2,000 100.140.430.14.425 ELECTRICITY-RIMROCK MEDIAN 171 158 200 225 112.5% 225 100.140.430.14.426 ELECTRICITY-MONTEREY RD AREA 169 161 200 200 100.0% 200 100.140.430.14.474 2218 MURIEL DR - IRRIGATION 176 156 200 120 60.0% 200 Total Electricity 2,386 2,640 3,000 2,245 74.8% 2,875
Open Spaces Maintenance
141

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Packet Pg. 284 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 140 Comm Services Expenditure Classification Expense Expense Budget Expense Budget Budget 430 Open Spaces 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 Open Spaces Maintenance
100.140.430.34 WATER
100.140.430.34.467 WATER - CITY PROJ AREAS 14,721 19,302 19,100 18,000 94.2% 20,000 100.140.430.34.469 WATER - LENWOOD RD X SERRANO 5,063 5,261 6,900 6,000 87.0% 7,000 100.140.430.34.470 WATER - VISTA 2,377 3,146 4,350 4,700 108.0% 5,000 100.140.430.34.473 WATER - MONTEREY ROAD AREA 2,112 2,919 3,000 2,800 93.3% 3,000 100.140.430.34.474 MURIEL @ BROADWAY IRRIGATION 2,636 3,910 4,000 3,800 95.0% 4,000 100.140.430.34.475 LENWOOD & MAIN IRRIGATION 2,791 3,935 4,000 4,000 100.0% 4,000 Total Water 29,700 38,473 41,350 39,300 95.0% 43,000
Department Total 550,944 636,378 764,765 715,629 93.6% 813,427 Actual Actual Actual Proposed
Personnel Schedule 2020-21 2021-22 2022-23 2023-24
Full Time:

Park & Open Space Supervisor 0.00 0.00 1.00 1.00
Public Services Asst. I 3.00 3.00 4.00 4.00
Public Services Asst. II 2.00 2.00 2.00 2.00
Public Services Asst. III 1.00 1.00 1.00 1.00
Total FTE's: 6.00 6.00 8.00 8.00
142

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Packet Pg. 285 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 102 Measure Q - General Fund Actual Actual Amended Estimated % of Proposed 140 Comm Services Expenditure Classification Expense Expense Budget Expense Budget Budget 430 Open Spaces 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 102.140.430.05 SUPPLIES
102.140.430.05.525 TECHNICAL SUPPLIES - - - - 0.0% 50,400 Total Supplies - - - - 0.0% 50,400
102.140.430.06 SERVICES
102.140.430.06.612 REPAIRS/MAINTENANCE - - - - 0.0% 28,000 Total Services - - - - 0.0% 28,000
102.140.430.08 CAPITAL EQUIP/PROJECTS
102.140.430.08.801 JOHN DEERE 210L DIESEL MOWER - - 49,100 49,093 100.0% - 102.140.430.08.804 PARK IMPROVEMENTS - - 500,000 400,000 80.0% 500,000 Total Capital Equip/Projects - - 549,100 449,093 81.8% 500,000 Department Total - - 549,100 449,093 81.8% 578,400
Measure Q - Open Spaces Maintenance Division
143

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Packet Pg. 286 Attachment: Attachment A - Full FY 23-24 Budget (5378 : FY 2023/2024 Budget Approval for City and BFPD) 100 General Fund Actual Actual Amended Estimated % of Proposed 140 Comm Services Expenditure Classification Expense Expense Budget Expense Budget Budget 435 Building Maintenance 2020-21 2021-22 2022-23 2022-23 Expended 2023-24 100.140.435.01 SALARIES
100.140.435.01.101 SALARIES, REGULAR 329,889 329,037 244,993 234,710 95.8% 284,400 100.140.435.01.103 OVERTIME 191 241 9,750 7,120 73.0% 5,000 100.140.435.01.108 SALARIES CASUAL 181 - - - 0.0% -
100.140.435.01.109 INSURANCE OFFSET 56,716 55,311 47,500 41,000 86.3% 48,000 Total Salaries 386,977 384,589 302,243 282,830 93.6% 337,400 100.140.435.02 BENEFITS
100.140.435.02.201 BENEFITS - RETIREMENT 43,636 43,744 35,055 24,430 69.7% 34,400 100.140.435.02.202 BENEFITS - LIFE INSURANCE 1,342 1,301 1,540 870 56.5% 1,000 100.140.435.02.205 BENEFITS - WORKERS' COMP 9,408 9,868 13,346 12,340 92.5% 12,842 100.140.435.02.206 BENEFITS - DEFERRED COMP 1,005 1,001 1,013 380 37.5% 900 100.140.435.02.208 BENEFITS - MEDICARE 6,570 6,218 6,798 5,310 78.1% 5,900 100.140.435.02.210 BENEFITS - WORKERS COMP CLAIMS - - - - 0.0% - 100.140.435.02.211 BENEFITS-PARS 2 - - - 0.0% -
100.140.435.02.214 BENEFITS- STATE DISABILITY INS 3,878 3,714 3,977 2,690 67.6% 2,800 100.140.435.02.215 SICK LEAVE PAY OUT - 3,421 6,140 6,140 0.0% - 100.140.435.02.216 VACATION / ANNUAL LV PAY OUT 7,042 10,445 28,277 28,277 0.0% - Total Benefits 72,883 79,712 96,146 80,437 83.7% 57,842 100.140.435.03 EMPLOYEE DEVELOPMENT
100.140.435.03.301 TRAVEL/TRAINING EXPENSES - - 22,000 10,000 0.0% 15,000 Total Employee Development - - 22,000 10,000 0.0% 15,000 100.140.435.04 COMMUNICATIONS
100.140.435.04.401 COMMUNICATIONS 1,359 1,205 1,500 1,400 93.3% 1,500 Total Communications 1,359 1,205 1,500 1,400 93.3% 1,500 100.140.435.05 SUPPLIES
100.140.435.05.520 ADS/PUBLICATIONS - 500 - - 0.0% -
100.140.435.05.525 TECHNICAL SUPPLIES 22,262 36,038 30,330 30,330 100.0% 58,200 100.140.435.05.526 TECH SUPP-SR CENTER 2,080 381 1,000 - 0.0% - 100.140.435.05.527 HARVEY HSE TECHNICAL SUPPLIES 2,645 5,573 3,000 2,000 66.7% - Total Supplies 26,987 42,492 34,330 32,330 94.2% 58,200 100.140.435.06 SERVICES
100.140.435.06.612 REPAIRS/MAINTENANCE 38,944 39,187 42,731 35,000 81.9% 55,000 100.140.435.06.620 RENTALS/LEASES - - 1,000 250 25.0% 4,000 100.140.435.06.630 FEES/SERVICES 9,318 19,033 94,000 94,000 100.0% 154,000 100.140.435.06.631 FEES/SERVICES-HARVEY HOUSE - - 10,000 9,000 90.0% - 100.140.435.06.644 IT COST ALLOCATION - - - - 0.0% -
100.140.435.06.645 SAFETY EQUIPMENT 1,190 702 1,200 750 62.5% 2,500 Total Services 49,452 58,922 148,931 139,000 93.3% 215,500 100.140.435.08 CAPITAL EQUIP/PROJECTS
100.140.435.08.801 HARVEY HOUSE IMPROVEMENTS - - 25,000 10,000 40.0% - 100.140.435.08.802 BUILDING IMPROVEMENTS - - 180,000 200,000 111.1% - 100.140.435.08.804 HVAC / EVAP COOLERS - - 40,000 40,000 100.0% 100,000 Total Capital Equip/Projects - - 245,000 250,000 102.0% 100,000 100.140.435.14 ELECTRICITY
100.140.435.14.419 ELECTRICITY 82,405 94,777 103,000 103,000 100.0% 103,000 Total Electricity 82,405 94,777 103,000 103,000 100.0% 103,000 100.140.435.24 NATURAL GAS
100.140.435.24.440 ELECTRICITY 7,056 7,498 16,500 16,500 100.0% 13,000 Total Natural Gas 7,056 7,498 16,500 16,500 100.0% 13,000 100.140.435.34 WATER
100.140.435.34.466 WATER 19,463 24,184 24,000 24,000 100.0% 25,000 Total Water 19,463 24,184 24,000 24,000 100.0% 25,000
Department Total 646,582 693,379 993,650 939,497 94.6% 926,442 Building Maintenance Division
144

Barstow City CouncilJune 20, 2023

Barstow City Council
June 20, 2023