The existing condition will become the baseline condition as part of an impact analyses that will be required to evaluate mitigation measure required to prepare the park enhancements. The goal of the project will be to design a park/basin site that improves the community flooding and mitigate potential project impacts.
The Consultant recommends that during the project assessment, a storm drain solution that develops regional benefits and meets the goals of the RCFC&WCD Beaumont Master Drainage Plan be developed for the project. This will allow the project to potentially obtain project funding as part of the RCFC&WCD “Request for Capital Improvement Projects”. The current RCFC&WCD management prioritizes project that have multi-benefits and meet the following goals: 1) Ground Water Recharge, Flood protection, improving Water Quality benefits, Parkland and Trails, and reduce community flooding. The design team has been able to assist other project in obtaining funding through “Request for Capital Improvement Projects”. The design of this project has a high probability of receiving funding for project improvements.
Scope of Services and Fees:
Task 1 – Project Management
1.01 Prepare and lead the Project kick-off meeting with the City to discuss and review the following:
a. Project background, goals, constraints, and approach b. Project reporting/communication protocols/coordination c. Project schedule
d. Critical/High Priority Scope
1.02 Provide electronic project design schedule (baseline and monthly progress updates) in searchable pdf format. At a minimum, schedule shall include all submittals, meetings, and milestones. Schedule should incorporate a minimum 3-week period for each City submittal review.
1.03 Schedule and lead weekly (web-based) coordination and progress meetings with the City.
Consultant shall prepare agenda, meeting minutes, and PowerPoint presentations (as necessary) for all meetings for the duration of the project.
1.04 Coordination meetings with other agencies and developers as necessary.
1.05 Conduct and demonstrate effective quality assurance and quality control procedures.
Review of all notes and design calculations, along with design drawings and specifications, by an appropriate reviewer independent of the Project design team prior to each design submittal.
Constructability and operational review of the design submittals.
Note: Consultant shall notify the City of any out-of-scope work items and obtain City approval prior to proceeding, no exceptions. Consultant will not be compensated for at risk work.
Deliverables: Consultant shall submit all meeting agendas and presentations to the City a minimum of one (1) week prior to meetings, and all meeting minutes shall be submitted within three (3) working days following each meeting. City comments shall be incorporated, and final minutes published for distribution and record.
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Task 2 – Data Gathering and Analysis
2.01 Consultant shall gather, review, and understand information on the City’s previous planning and design efforts for the Project, including the detailed review of all associated reference documents.
2.02 Consultant will perform one (1) field site review of the site to verify, observe, and photo- document the existing site conditions and relationships of the park to its surroundings to be utilized during design. Specifically, we will examine and photograph:
a. Pedestrian circulation and ADA compliance
b. Vehicular access, circulation, and parking, including the fire access c. General drainage conditions
d. Connectivity to Stewart Park
e. Adjacent land uses
f. Utility locations
2.03 Consultant shall prepare a digital site plan based on the survey record information, public records, and the City of Beaumont’s conceptual plans, as provided by the client. The site shall be validated per the City of Beaumont standards and be used for submittal and processing improvement plans and exhibits. If available, CADD drawings shall be provided by the client and City of Beaumont.
a. It is assumed the that the City of Beaumont will provide as-built information for the project for the Consultants’ use.
2.04 The Consultant shall provide a preliminary analysis of the project BMPs on site and evaluate if the project site may need additional water quality treatment that can be implemented onsite as part of the project site.
2.05 The Consultant will perform research at the RCFC&WCD to obtain all technical documents related to hydrology, hydraulic and basin analyses for the design that is shown on the as-built plans. The purpose of the research is to document the parameters used to design the basin and perform the technical analyses. Additionally, JLC will perform a “Watershed, Storm Drain & Basin Field Reconnaissance” that will document all storm drain improvements and the watershed boundaries. A technical memorandum will be prepared to document the review and findings encountered.
2.06 The purpose of the conceptual storm drains and BMP assessment is to determine the following:
a. Storm drain and BMP solutions that will meet the current WQMP criteria and provide flood protection for the project.
b. Assess project layout to determine potential efficiency to minimize the construction of storm drain to the maximum extent practicable.
c. Use existing storm drain and runoff constraints determine potential drainage patterns for the project.
2.07 Consultant shall obtain FIMS (Facility Inventory Maps) from all dry utility providers & prepare a conflict exhibit. Consultant shall coordinate with the dry utility consultant for all dry utility information corresponding to the proposed improvements of Stewart Park, as described, 691
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herein. The information provided by the client’s dry utility consultant shall be used to indicate dry utilities horizontal and vertical locations. Survey data collection shall be used to locate the horizontal placement and vertical elevations of the existing utilities. Consultant shall provide this information with the client’s dry utility consultant for coordination with dry utility agencies and the City of Beaumont.
a. Review pertinent dry utility data from field observations and as-built data as made available from the electric, natural gas, telephone, and cable television companies, provided by the client’s dry utility consultant.
b. Review pertinent wet utility data from field observations and as-built data as made available from the Beaumont Cherry Valley Water District (BCVWD) and City of Beaumont, and Riverside County Flood Control and Water Conservation District (RCFC&WCD). c. Assist in the identification of potential utility conflicts with the proposed grading, sewer, water and storm drain systems based on plans provided by the City of Beaumont, BCVWD and RCFC&WCD.
2.08 Consultant shall access the park’s opportunities and constraints and review the conditions of the existing park space and the best options and ways to integrate the proposed new facilities.
2.09 Consultant shall collect citizen input through online surveys to provide public engagement with the project. Ensure public creditability of the proposed amenities and alignment with the proposed park design.
2.10 Consultant shall complete an independent review of all provided reference documents to either confirm the design recommendations or suggest alternatives. Alternative recommendations shall be identified and discussed early in the design. At a minimum, consultant review shall include the following:
a. Potential environmental concerns
b. Potential Jurisdictional requirements and permits
c. Potential utility conflicts and concerns
d. Hydrology Concerns
e. Preliminary Design Recommendations and Architectural Renderings
2.11 Consultant shall meet with City staff and discuss standards, expectations, project approach, and results of data gathering and analysis.
Deliverables: Consultant shall summarize the results of this task into a Technical Memorandum (TM) and submit three (3) hard copies and one (1) electronic copy (searchable pdf), for City review. City comments shall be incorporated into the final technical memorandum. Consultant anticipates one (1) round of City comments. Additional revisions and exhibits may be performed for an additional fee. Cross Sections, sketches and details are not anticipated and are not included in this scope.
Task 3 – Investigations
3.01 Aerial Topographic Mapping
Consultant shall prepare an Aerial Topographic Map of the project site, at a scale of 1"=40', with one foot contour intervals. The work shall include:
a. Preparation of a flight plan and layout of ground control targets; 692
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b. Field surveying services to set ground control panels and survey their precise positions on the appropriate coordinate system basis;
c. Aerial photogrammetric services;
d. Compilation of planimetric and topographic features from controlled stereo pair photographs to digital medium;
e. Perform field survey check profile observations and office analysis of said observations to check ground truth of the compiled map within accepted standards.
3.02 Record Data Map Preparation
In order to include and plot the record position of the project boundary in approximate orientation with a specific coordinate system, compiled aerial topographic base data or other overlay features, Consultant shall perform the following tasks:
a. Consultant shall perform research of the available public records via on-line services to obtain maps and other items that affect the boundary location of the property; b. Consultant shall prepare a preliminary record data map to be used by the field survey crew to search for a sampling of boundary monuments;
c. Consultant shall perform a field survey of said monuments in order to establish orientation of the record survey data in relation to the coordinate system used in the topographic mapping;
d. Consultant shall plot the record boundary lines on the aerial base map, with the understanding of the Client that said record boundary is NOT the result of a comprehensive boundary survey and analysis, and that it’s orientation may disagree from the position determined by a full boundary survey and analysis; e. The budget for this scope of work is based upon an assumption that adequate and accessible boundary monumentation exists in the immediate project vicinity to control this record data survey.
3.03 Supplemental Topographic Survey
a. In addition to the Aerial Topographic Mapping shown in tasks 3.10 above, Consultant shall perform a supplemental field topographic survey to show more detailed information as needed by the engineering team for design.
b. This may include locating utilities and locating existing elevations at join points. c. This fee is for budget purposes only – containing 16 hours of a 1-person crew, and 12 hours of office support.
3.04 Utility Potholing and Survey Collection
a. Consultant shall initially provide one (1) preliminary pothole exhibit that indicates the anticipated horizontal position for pothole investigation operations. b. Consultant estimates a maximum of fifteen (15) potholes needed for an existing electrical, storm drain pipeline, domestic water pipeline, gas and cable. Consultant shall consult with a utility pothole sub-contractor in order to provide pothole services of the existing utilities prior to construction to confirm that they are not in conflict with the new improvements.
This task includes preparation of a pothole coordination exhibit, hiring a utility pothole sub-contractor to complete the potholing operation.
c. The Sub-Consultant shall provide the following tasks:
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1) VACUUM EXCAVATE: The Sub-Consultant Shall Vacuum Excavate Over Existing Utilities to Verify Depth and Alignment. Sub-Consultant shall Backfill and Compaction Using Native Material. Repair Surface with A Cold Asphalt Repair Mix per the City of Hemet requirements and guidelines. All paving is bid using temporary AC Cold Mix to a thickness of +/- 4" to be maintained and/or replaced by others, unless specifically noted in writing as a part of this proposal. Should the City of Hemet require permanent repair of pothole locations in both concrete and asphalt areas, a change order shall apply.
2) CITY OF BEAUMONT PERMIT PROCUREMENT: Sub-Consultant shall obtain and pay all permitting fees through the City of Beaumont for the work outlined for the scope herein. City permit procurement is anticipated to be no-cost. Any cost associated with the processing of a permit procurement, shall be covered by City. 3) TRAFFIC CONTROL PLANS: The Sub-Consultant shall provide and process Traffic Control Plans with the City of Beaumont for the work outlined in the scope herein.
Sub-Consultant shall obtain and pay all permitting fees through the City of Hemet for the work outlined for the scope herein. Traffic Control if specifically included as a part of this proposal is per "WATCH" and excludes K-Rail, CMS, Traffic Control Plan, Special Signs, Special and/or Restricted Work Hours and any other special requirements if not specifically included by name.
4) MARK POTHOLE LOCATIONS AND NOTIFY DIG ALERT: The Sub-Consultant shall mark each Pothole Location and Notify Dig Alert minimum 48 hours prior to operations. 5) POTHOLE REPORT: The Sub-Consultant shall provide a pothole report for Consultant and the Client’s use. The pothole report shall provide the Depth, Alignment and pipeline material of each existing utility outlined in this scope of work. d. After exposure of the object by the Pothole Contractor, said Contractor will set durable reference tie points at the ground or paved surface and prepare notes and sketches to describe the reference points and their relationship to the exposed object. Contractor will further document other characteristics of the object and backfill the pothole. A pothole report shall be provided for Consultant and Client’s use. e. After completion of all potholes have been excavated, documented, and backfilled as described above, the Sub-Consultant Contractor shall notify the Consultant’s Civil Project Manager and survey crew within 1 business day to schedule a move-in by the survey crew to locate the reference tie points.
f. Consultant shall then provide a field survey to determine the horizontal and vertical location of the tie points, document the location on a set of survey notes, collection and provide the information to the design engineer. One (1) Move-in is anticipated and included in this scope.
g. Consultant shall use the survey notes and import the survey collection to AutoCAD for use by the design team.
Deliverables: Results of all surveying activities shall be incorporated into the final contract documents. Results of all potholing activities shall be summarized in a report or technical memorandum submitted to the City. Submit three (3) hard copies and one (1) electronic copy (searchable pdf) for City review. City comments shall be incorporated into the final report or technical memorandum.
3.05 Geotechnical Investigation
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a. As part of the RFP documents for the Stewart Park Improvement Project, a previous geotechnical investigation conducted in 2021 for the proposed Stewart Park improvements was provided, prepared by Sladden Engineering, Inc. dated June 15, 2021. As part of their investigation, Sladden conducted three hollow-stem-auger borings to a depth of approximately 26.5 feet below the existing ground surface on May 5, 2021. Testing of representative soil samples, grading, and earthwork recommendations were provided, and the report concluded that the proposed improvements are feasible from a geotechnical perspective, provided the recommendations in report are incorporated into design. b. The main concerns at the site were determined to be artificial fill, presence of existing park improvements and the location to the proposed project relative to the Beaumont Plain fault zone. The report concluded that “structures intended for human occupancy (greater than 2,000 person hours per year) should not be constructed within the County designated fault zone. If habitable structures are considered for the project, a fault hazard evaluation should be conducted in order to identify active fault splays and establish structural setbacks in accordance with current guidelines.”
1) Consultant understands that new habitable structures will not be constructed as part of the proposed park improvements, therefore a detailed fault hazard evaluation is not included in our geotechnical scope of work.
2) Consultant also understands that the existing Early Head Start buildings at the northeast corner of Orange Avenue and 8th Street are not part of the project. c. The purpose of the geotechnical investigation will be to evaluate the site subsurface conditions with respect to the proposed improvements, provide additional data to supplement the previous geotechnical studies, and to provide geotechnical recommendations for design and construction. The previous reports of the site will be utilized as applicable.
d. Consultant assumes that field exploration can be performed during daylight hours on weekdays and that the City will provide us with permission and access to the site for the field exploration. Saturday drilling, if required, can be performed for an additional fee. Consultant proposes the following scope of work.
1) Research: Consultant will review available literature, maps and historical aerial photographs relevant to the planned improvements. Consultant will also review available previous geotechnical investigation reports performed at this site, published geologic maps and reports to look for geological hazards and potential geotechnical issues that may be of significance to the proposed improvements.
2) Field Exploration: Before Consultant begins fieldwork, Consultant will mark the proposed boring locations and notify you and Underground Service Alert (USA) so that known public or private underground utilities can be identified and avoided. Consultant will also retain the services of a private utility locator to scan exploration locations prior to drilling activities in an effort to locate existing utilities. Consultant would ask the City to provide any information available regarding the locations of underground utilities onsite. This proposal is based on the assumption that no permits will be required. 3) Consultant proposes to drill, log and sample four (4) borings onsite in the area of the proposed Stewart Park improvements. Borings will advance to depths ranging from approximately 20 feet to 50 feet below the existing ground surface. Borings may be terminated shallower if very dense materials and practical refusal are encountered. The borings will be drilled by a subcontracted drill rig operator. Representative soil samples 695
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will be collected and transported to our geotechnical laboratory for testing. The borings will be backfilled with soil cuttings from our drilling. 4) This proposal is based on the assumption that no permits will be required. 5) Geotechnical Laboratory Testing: Consultant will test recovered soil samples at the geotechnical laboratory, including testing representative bulk. Tests will depend on soil conditions encountered and may include in-situ moisture content and dry density, modified Proctor compaction curves (ASTM D1557), grain size distribution, expansion index, sulfate content, chloride content, resistivity and pH. 6) Office Studies: Consultant will review the field and laboratory data and perform engineering analysis to develop geotechnical recommendations. Consultant will prepare a letter report presenting our findings, conclusions and recommendations for design and construction. The letter report will be signed and stamped by a California licensed Geotechnical Engineer (GE). The letter report will include a site plan, exploration logs, geotechnical testing results, and geotechnical recommendations. e. Consultant will conduct infiltration testing within two borings in general accordance with Riverside County Guidelines to estimate the infiltration rates of soil for infiltration facilities.
Infiltration test depths would be selected based on the encountered soils. The optional infiltration testing would need to be authorized concurrently with the geotechnical investigation in order to perform the temporary infiltration well installation during the same mobilization. We have assumed that a water source will be available for our use at the existing park at no charge.
Although the presence of hazardous materials are not anticipated, identification, handling and treatment of hazardous materials are beyond the scope of the geotechnical engineering services.
Consultant can provide these services, if requested.
Deliverables: Consultant shall summarize results and recommendations into a report. Three (3) hard copy and one (1) electronic copy of the draft geotechnical report shall be submitted for review. City comments shall be incorporated. Three (3) hard copies and one (1) electronic copy of the final geotechnical report shall be submitted. Results of the geotechnical investigation shall be incorporated into the final contract documents.
3.06 Hydrological Assessment
a. The Consultant shall perform a hydrology and drainage assessment that will include the following tasks:
1) Perform an existing condition hydrology analysis based on the existing development within the watershed area.
2) Perform an ultimate condition hydrology analysis based on the City of Beaumont General Plan and assuming all master drainage plans systems are constructed. 3) Using design level topography, prepare a basin routing analyses for the existing basin and outlet structure.
4) Develop a comparative analysis that identifies how the current basin operates compared to the design intent that was approved in 1988. This will identify changes and deficiencies.
5) Perform basin alternative analyses that will assess 2-3 alternatives. The purpose of the alternative analyses is to work with the project team to develop a basin design that will function in the existing and ultimate developed condition. 696
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6) Perform a park site and storm drain hydrology and storm drain design to provide the project the required infrastructure to keep the useable active parts of the project from being saturated or inundated.
7) Prepare a technical report (TR) outlining the analyses and conclusions. The report will provide a preferred drainage and basin design alternative that will provide an acceptable level of flood protection that can be approved by the City of Beaumont and RCFC&WCD.
Deliverable: Consultant shall summarize the results of this task into a Hydrology Report and submit three (3) hard copies and one (1) electronic copy (searchable pdf) for City review. The consultant shall present the results of the report in a focused meeting with City staff. City comments on the Draft Report shall be incorporated into a Final Hydrology Report. Recommendations and mitigations from the report shall be incorporated into the final drawings and contract documents.
Task 4 - Environmental Services
Consultant anticipates the preparation of an Initial Study/Mitigated Negative Declaration (IS/MND) for CEQA compliance for the proposed project. Given the limited scope of the proposed project, it is anticipated that an IS/MND will be sufficient for compliance with CEQA. In the unlikely event that it is determined that a Significant and Unavoidable impact may occur, an Environmental Impact Report can be prepared under a separate scope and fee. Due to the level of unknown with the proposed design, this scope excludes preparation of technical studies to support the CEQA document.
Technical studies can be provided under a separate scope and fee, if required.
4.01 Administrative Draft Initial Study/Mitigated Negative Declaration a. Using the City’s latest CEQA Initial Study and Environmental Checklist format, Consultant will prepare an administrative draft IS/MND for review by City staff. The IS/MND will provide written responses to each question on the Environmental Checklist that describe and qualitatively and/or quantitatively evaluate the project’s impact related to each topic. Each response will include a conclusion regarding the significance of the project’s impact, which may be determined to be potentially significant, potentially significant unless mitigated, less than significant, or no impact.
Deliverables:
Administrative Draft IS/MND in Electronic Format and three hard copies.
4.02 Draft Initial Study/Mitigated Negative Declaration a. After receiving the City’s comments on the administrative draft IS/MND and making the appropriate changes, Consultant will prepare a proof-check version of the IS/MND for City consideration. We assume that the proof-check version will adequately address any substantive comments which the City had and that the City’s comments on the proof-check version will be limited to edits and clarifications of final points. Consultant will address such final edits/clarifications and prepare a final version of the IS for public review. Consultant assumes that the City will prepare the required notices for the Draft IS/MND, and upload the document to the State Clearinghouse CEQAnet Database.
Deliverables:
Draft IS/MND in Electronic Format and three hard copies.
Final Initial Study
Once the public review periods have ended, Consultant will prepare a Final IS document, which will include a response to comments as well as any errata resulting from the public comments. 697
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4.03 Responses to Comments
a. While not required by CEQA, it is Consultant’s recommendation to prepare written responses to comments on the proposed MND. Consultant is available to prepare responses to comments on environmental issues raised during the public review period. An administrative draft version of the responses to comments will be submitted to the City for review and comment. After receiving the City’s comments and making the appropriate changes, we will submit a final version of the responses to comments to the City. Since it is unknown the number of public comments that will be received for the project, Consultant has allocated sixteen (16) hours of staff time for responses to comments. In the event that a substantial number of comments is received that will require beyond sixteen (16) hours, Consultant will provide the City with an estimate for the number of hours and cost required to complete the responses to comments.
Deliverables:
Administrative Draft Response to Comments in Electronic Format and Final Response to Comments in Electronic Format.
4.04 Mitigation Monitoring and Reporting Program
a. A Mitigation Monitoring and Reporting Program (MMRP) must be completed prior to adoption of the MND. It may be included in the MND or take the form of a separate document, which need not be circulated to the public. Consultant will prepare an MMRP for the project using the City’s standard format. An administrative draft version of the MMRP will be submitted to the City for review and comment. After receiving the City’s comments and making the appropriate changes, we will submit the final MMRP to the City.
Deliverables:
Administrative Draft MMRP in Electronic Format and Final MMRP in Electronic Format.
4.05 Approval Hearings
a. Consultant’s Environmental Project Manager will be available for approval hearing support.
The Project Manager can attend up to two public hearings for the project. Upon request, we will also be available to assist City staff in preparing and presenting the environmental findings of the project and will be available to answer questions regarding CEQA and the project’s environmental document. Consultant assumes twelve (12) hours of project approval hearing support, including hearing preparation and meeting attendance. Additional approval hearing support can be provided on a time and materials basis if required.
4.06 Notice of Determination
a. Consultant will prepare a Notice of Determination in accordance with Section 15094 of the State CEQA Guidelines for the City to file with the County Clerk. We recommend that the City file the Notice of Determination within 5 days of adopting the MND to establish a 30-day statute of limitations. Consultant assumes that the City will provide the required California Department of Fish and Wildlife fee and any County Clerk filing fees.
Deliverables:
Three hard copies of the Notice of Determination
Task 5 – Preliminary Design
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Consultant shall provide preliminary designs for all proposed project elements based on the results from tasks 2 and 3, including the following:
a) Demolition of vacated streets and sidewalks
b) New splash pad design
c) Concrete walking trail design and locations
d) Picnic pavilion and BBQ design and locations
e) New playground equipment design with shade structures f) New bandshell and vendor/street fair design and location g) Gaga ball court design and location
h) Upgraded skate park design
i) New parking facilities design
j) Connection of the park across Ninth and Tenth Streets k) Landscape planting and irrigation preliminary design l) Lighting improvement plan design throughout the park m) Incorporate Existing Drainage into the Park Layout
5.01 3D Renderings
a. During preliminary design, Consultant shall prepare comprehensive conceptual 3D renderings for the park and proposed new facilities. The renderings will consist of bird’s eye views and street views of the proposed park layout including representative landscaping. Renderings should also be provided for some of the individual park elements such as the new splash pad, new band shell, and new playgrounds and picnic pavilions.
Consultant shall prepare preliminary (30%) design drawings for the following:
5.02 Preliminary Demolition Plan
a. Consultant shall prepare a preliminary demolition plan. The items to be shown shall be coordinated with the locations of the existing features that require removal to allow for construction of new improvements. The Demolition plan shall depict the limits of removal of existing pavement, concrete, curb and gutter, ditches, park facilities, landscaping, fencing and signage. This plan shall depict existing known wet and dry utilities, conduit locations, and pullboxes, light standards, and drainage piping, building, parking lots and adjacent surrounding areas.
5.03 Preliminary Precise Grading, Drainage, And Paving Plans a. Consultant shall prepare a preliminary grading and drainage design depicting park uses and layouts. The preliminary plan will be at an appropriate scale showing the horizontal layout of the proposed park amenities, along with their relationship and connection to each other and the surrounding area. It is assumed that the demolition plan, proposed public sidewalks, parking facility design and drainage shall be included in the precise grading plan.
Exclusions (at the preliminary plan phase): Water and Sewer Plan, Street Improvement Plan, Street Light Plan and a Signing and Striping Plans.
5.04 Preliminary Site Improvement Plans
a. Consultant shall prepare preliminary site improvement plans at an appropriate scale showing the park amenities including, but not limited to parking, sidewalks, pathways, playgrounds, splash park, skate park, picnic shelters, bandshell, gaga ball court, basketball courts, rest rooms, seatwalls, fencing, exercise station, and site furnishings such as picnic tables, park benches, trash receptacles, bike racks, BBQ grills, and dog bag dispensers. (1) Consultant shall prepare an enlargement of the pre fabricated restroom design. 699
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(2) Consultant shall prepare an enlargement of the pre engineered bandshell design. (3) Consultant shall prepare an enlargement of the pre engineered picnic shelter design. (4) Consultant shall prepare an enlargement of the playground designs. (5) Consultant shall prepare an enlargement of the skate park design. (6) Consultant shall prepare an enlargement of the splash park design.
5.05 Preliminary Planting Plans
a. Consultant shall prepare preliminary planting plans at an appropriate scale showing proposed trees, lawn areas, and shrub areas with a preliminary plant schedule. Consultant shall complete a preliminary plant evaluation in accordance the approved City planting standards.
5.06 Preliminary Irrigation Plans
a. Consultant shall prepare preliminary irrigation plans at an appropriate scale showing proposed irrigation point of connection, mainline routing, and irrigation legend.
5.07 Preliminary Lighting Plans
a. Consultant shall prepare preliminary lighting plans at an appropriate scale showing a lighting analysis for the proposed lighting improvement plan to ensure lighting is sized correctly and appropriately illuminates surroundings.
5.08 Preliminary Dry Utility Layout
a. Consultant shall prepare a conceptual dry utility layout exhibit
5.09 Preliminary Opinion of Probable Construction Cost Estimate a. Consultant shall prepare an Opinion of Probable Construction Costs based on the 30% design drawings. The estimate will include bid item description, bid unit, bid quantity, unit price, and total price for each bid item. Unit costs will be based on the most current cost information from recent, similar projects compiled using California Prevailing Wage. (Client understands that construction costs are variable and not predictable because of material cost fluctuations and contractor cost fluctuations and that actual construction costs may vary.)
5.10 Design Review Meeting
a. Upon completion of the conceptual 3D renderings and preliminary (30%) design drawings, the consultant shall conduct a preliminary design review meeting to present the preliminary design recommendations and 3D renderings to city staff. All comments from city staff shall be incorporated into the final design.
5.11 City Council Presentations
a. Consultant shall provide a minimum of two city council presentations with renderings of proposed facilities and proposed options based on public feedback from surveys. b. All proposed layouts will be presented for council and public approval prior to proceeding with final design.
5.12 Quality Assurance/ Quality Control
a. Consultant shall provide on-going quality control reviews throughout the project process to focus on day-to-day accuracy and coordination between disciplines. Formal in-house plan reviews will occur prior to each submittal milestone. Comments received from the City or 700
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other reviewing jurisdictions will be addressed both by commenting on the plan sheets and/or by providing a summary letter on how each comment was addressed.
Deliverables: All preliminary 3D renderings shall be provided to the City. Plans, specifications, and engineer’s estimates shall be submitted at 30% design level for City review. The consultant shall submit three (3) hard copy sets of drawings (two half size on 11 x 17 and one full size on 24 x 36), outline specifications, and opinion of probable construction cost estimate; and one (1) electronic copy of all documents (searchable pdf files). All hard copy sets shall be electronically signed and stamped by a licensed professionals (based on responsibility of respective drawings) in the State of California.
Task 6 – Property, Easement and Right-of-way Support
6.01 Title Reports
a. Consultant shall obtain Title Report(s) over APNs 415-243-002, 415-273-002, and 415-323- 002. Consultant shall provide the following subtasks:
b. Obtain Preliminary Title Report(s) over existing Stewart Park. c. Plot all rights of ways and easements of record.
6.02 Street Vacation Review
a. The public street ROW on 9th Street and 10th Street between Orange Avenue and Maple Avenue has been vacated. The Consultant shall review existing street vacations as shown in the title report(s) above. This work will include the following subtasks:
b. Review existing recorded vacations.
c. If deemed insufficient, Consultant shall provide a scope and fee to re-record vacation documents and prepare additional items necessary for recordation.
6.03 Legal Descriptions for Easements / Rights-of-Way
a. Various utilities remain in place and active within the vacated streets, including 8-inch and 10-inch water lines, gas, cable, and other dry utilities. The consultant shall provide up to 6 legal descriptions and exhibits (as needed) for utility easements or street right of way documents. These documents will be sent to the City or Utility Provider for review and recordation. (This scope does not include any governmental checking or recording fees, or additional work if required by a title company.)
6.04 Legal Descriptions for Parcel Merger
a. The park strip is currently divided into three separate City parcels and two separate vacated streets. The consultant shall provide up to 6 legal descriptions and exhibits for a parcel merger, showing the lot configuration as existing, and as a proposed single lot. These documents will be sent to the City for review and recordation. (This scope does not include any governmental checking or recording fees, or additional work if required by a title company.)
Deliverables: Consultant shall prepare legal descriptions and plats for all required easements. Legal descriptions and plats shall be prepared in accordance with City guidelines. All additional documentation necessary for vacation of public ROW and merging of city parcels shall be provided.
Task 7 – Jurisdictional Coordination
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7.01 SCE Coordination
a. Consultant shall coordinate with Southern California Edison for service needs and electrical capacity requirements. Coordinate with Edison to verify circuit capacity and number of new services required for all new park facilities.
7.02 BCVWD Coordination
a. Consultant shall coordinate with Beaumont Cherry Valley Water District (BCVWD) for water service needs and capacity requirements. Coordinate with BCVWD to verify available water pressures and volumes required for proposed facilities. The project team will provide dedicated time to coordinate with Beaumont Cherry Valley Water District (BCVWD). The scope assumes a total of two (2) meetings that will occur using a computer/virtual meeting platform. The project team will provide the following subtasks:
1) Kick-off Meeting which will be used to discuss the project overview, baseline conditions/design control, and Maintenance and Operation. 2) Coordinate discussion and parameters associated with protection and relocation of existing facilities.
3) Prepare conceptual water utility exhibit showing BCVWD facilities to remain in place, location of permanent easements, and provision for access and maintenance (Assumes 24 hours).
7.03 RCDC&WCD Coordination
a. The northern most section of park between 10th and 11th streets is a flood control basin originally constructed by the Riverside County Flood Control and Water Conservation District (RCFC&WCD). The City owns the property and maintains the basin according to the agreement established when it was constructed (agreement provided for reference).
Coordination with RFCF&WCD will be required for any changes within the basin. The consultant will shall include in their scope the submittal of plans to RCFC&WCD for review and approval, as well as addressing any review comments. The application and approval of any required RCFC&WCD permits shall be included. Consultant will provide dedicated time to coordinate with Riverside County Flood Control and Water Conservation District (RCFC&WCD). This is a critical element since RCFC&WCD approval of the park/basin area will be required. The scope assumes a total of eight to twelve (8 to 12) meetings that will occur using a computer/virtual meeting platform. The project team will provide the following subtasks:
1) Kick-off Meeting which will be used to discuss the project overview, baseline conditions/design control, and Maintenance and Operation. 2) Begin a dialogue with RCFC&WCD to discuss funding as part of the CIP sponsorship/funding process.
3) Coordinate discussion and parameters associated with the Cooperative Agreement
7.04 Utility Coordination
a. Various utilities remain in place and active within the vacated streets, including 8-inch and 10-inch water lines, gas, cable, and other dry utilities. The consultant shall coordinate with existing utilities to provide permanent easements for continued access and maintenance of existing utilities. The consultant will shall include in their scope the submittal of plans to the Water District and other utilities for review, as well as addressing any review comments. 702
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Deliverables: Consultant shall prepare all permit plans for submittal, incorporate comments from all jurisdictional Agencies, and revise the Contract Documents as necessary.
Task 8 – SCE Electrical Plan of Service
8.01 SCE Electrical Plan of Service
a. Consultant shall coordinate all activities with Southern California Edison (SCE) to obtain an electrical plan of service for all new park facilities. The consultant shall include in their scope of work the application for all required SCE permits, preparation and submittal of plans to SCE, and addressing all SCE comments. Consultant shall provide dry utility design management and consulting services relative to obtaining final designs and contracts for all park improvements. Additionally, we obtain final designs and contracts for the R20 overhead conversion to underground designs along E 8th St, E 9th St & E 10th St. The Contract Documents shall include the final approved electrical plan of service. The SCE permit application shall be submitted in the early stages of preliminary design to allow sufficient time for SCE to prepare the plan of service.
b. The Contract Documents shall include the final approved plan of service.
Task 9 - Beaumont Cherry Valley Water District (BCVWD) Plan of Service
9.01 BCVWD Plan of Service
a. Consultant shall coordinate and prepare an application for a plan of service with BCVWD for the required park facilities. The application for service shall include the items required in Part 4 of the BCVWD Rules and Regulations, including:
1) Legal description of the property to be supplied (prepared as part of Task 6.03). 2) The purpose for which said water will be used.
3) Size of meter desired.
b. The District may require volume of demand. New water services at multiple locations will be required for the splash pad pumps, drinking fountains, irrigation, hookups for vendor/street fair locations, and other proposed improvements. The scope includes preparation and submittal of a site plan to BCVWD, and addressing BCVWD comments regarding the application for service.
c. Exclusions: A water supply assessment, if required, is not included in this scope and shall be provided by the District. A feasibility study, if required by the District for on-site recycling/reclamation is not included in this scope. The District does not perform or allow others to perform hydrant flow tests. Computer modeling shall be performed by the District and the District’s engineering report shall provide static and operating pressures to the Consultant and the Fire Marshal for design purposes.
Deliverables:
Application for BCVWD Plan of Service, including site plan showing proposed uses Final approved plan of service (to be included with Task 10 – Contract Documents)
Task 10 – Final Design and Contract Documents
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The construction documents will be prepared based on the approved Preliminary Design, per Task 5, and will be submitted to the City for review at 60%, 90%, and 100% design completion. The plans will typically be prepared at 1”=20’ scale in AutoCAD format using the City’s title block. Following each submittal, comments provided by the City will be incorporated into the next construction document submittal. Additionally, the documents will be prepared for submittal to the City of Beaumont.
The consultant shall prepare complete specifications, including General Provisions (provided by the City), Special Conditions, Supplemental Special Conditions, Technical Specifications, and detailed Bidding Sheets including estimated costs.
Contract Documents, including detailed design plans and specifications, shall be prepared in accordance with the City of Beaumont Standards, Riverside County Transportation Department (RCTD) Road Improvement Standards & Specification, Riverside County Flood Control Standards, and the Standard Specifications for Public Works Construction, current edition.
Plans shall be prepared consistent with NAD83 and NAVD88 survey standards.
Specifications shall include a detailed anticipated sequence of work. Sequence of work shall include sequencing for all demolitions and abandonments of City facilities. Sequence of work shall include all construction phasing requirements as necessary for the proper construction of all proposed park facilities.
Coordinate with all local utilities and agencies including SCE, Beaumont Cherry Valley Water District, Riverside County Flood Control, gas, telephone, cable TV, etc. for utility locations. All existing and proposed utilities shall be identified on the plans. Locate, identify and show City facilities and appurtenances on the drawings, including storm drains, sewer lines, force mains, vaults, manholes, and other appurtenances. Final contract documents shall include a final electrical utility plan of service approved for construction.
10.01 Title Sheet, Bid Table and Cross Sections
a. Consultant shall prepare a Title Sheet showing the project name, vicinity map, location map, project address, project directory, sheet index, construction notes, survey data, any bid alternates, description of the scope of work, pertinent standards for the Contractor to follow, grading notes, paving notes, erosion control notes, and typical cross sections.
10.02 Demolition Plan
a. Consultant shall prepare a final demolition plan. The items to be shown shall be coordinated with the locations of the existing features that require removal to allow for construction of new improvements. The Demolition plan shall depict the limits of removal of existing pavement, concrete, curb and gutter, ditches, park facilities, landscaping, fencing and signage. This plan shall depict existing known wet and dry utilities, conduit locations, and pullboxes, light standards, and drainage piping, building, parking lots and adjacent surrounding areas.
10.03 Horizontal Control Plans
a. Consultant will prepare plans to confirm and establish site control dimensions for positioning of major site improvements designed by Consultant in relation to the site’s boundary and existing features. The horizontal control plans will list the bearing and lengths of hardscape improvements, building locations, and concrete pads within the project site along with various, critical dimensions.
10.04 Precise Grading, Drainage, And Paving Plans
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a. Consultant will prepare a precise grading plan that depict the limits of the proposed improvements, including the existing and proposed finished grades for the hardscape, drainage basin, park access, ADA access, parking areas, drainage devices, paved areas, and buildings. Slope gradients, property lines, limit of grading, grading and drainage details, and construction notes will also be shown. It is assumed that the demolition plan, proposed public parking, public and private sidewalks, parking facility design and drainage shall be included within the precise grading plan set.
b. Exclusions: Street Improvement Plans and Street Light Plans are not part of this scope.
10.05 Erosion Control Plan
a. Consultant shall prepare an Erosion and Siltation Control Plan in conjunction with the preparation of the Precise Grading Plan prepared for this project. This plan shall be designed in accordance with the criteria of the City of Beaumont and the California Regional Water Quality Control Board.
The Erosion Control Plan shall include sandbag layout, silt fence layout, fiber roll layout and designation of hydroseed areas.
10.06 Signing and Striping Plans
a. Consultant shall prepare Signing and Striping Plans corresponding to the proposed improvements of Stewart Park and proposed street parking, as described, herein. The plans shall be prepared at 40 scale (1” = 40’) and will include all new/existing signs and striping, pavement markings, pavement legends, sign and striping removals. We will reference pertinent existing striping and traffic features based on topographic information, aerial photography available and field review. The signing and striping plans will be prepared in accordance with the City of Beaumont requirements, the current Caltrans Standard Plans and Specifications, and the latest edition of the California MUTCD.
10.07 Site Improvement Plans
a. Consultant shall prepare site improvement plans at an appropriate scale showing the park amenities including, but not limited to parking, sidewalks, pathways, playgrounds, splash park, skate park, picnic shelters, bandshell, gaga ball court, basketball courts, rest rooms, seatwalls, fencing, exercise station, and site furnishings such as picnic tables, park benches, trash receptacles, bike racks, BBQ grills, and dog bag dispensers. (1) Consultant shall prepare an enlargement of the playground designs. Structural engineering and calculations shall be provided by the playground company required for building permit and construction at the time of construction (2) Consultant shall prepare an enlargement of the skate park. (3) Consultant shall prepare an enlargement and mechanical, electrical, and plumbing plans of the splash park.
b. Consultant shall prepare applicable site improvement notes and details
10.08 Architectural Plans
a. This scope of service utilizes a direct cooperative purchase agreement between the City of Beaumont and Romtec (or similar prefabricated building manufacturer) for the park restroom buildings to save the City Architectural, MEP, and Structural Design fees and to improve the construction schedule. This provides the City the greatest value for the project by the 5%-9% cooperative agreement discount provided to the City, the elimination of the 10%-15% general contractor markup, and the elimination of traditional bid architectural design fees by using 705
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EXHIBIT A – SCOPE OF SERVICES AND FEE PROPOSAL
the direct purchase option. Consultant shall prepare a site plan enlargement and floor plan/ elevations of the pre-fabricated restroom design (provided to the Consultant by the pre- fabricated restroom company). Structural engineering and calculations, mechanical, plumbing, and electrical plans shall be provided by the pre-fabricated restroom company required for building permit and construction at the time of construction. b. Consultant shall prepare an enlargement and elevations of the pre-engineered bandshell design. Structural engineering and calculations shall be provided by the shade shelter company required for building permit and construction at the time of construction c. Consultant shall prepare an enlargement and elevations of the pre engineered picnic shelter design. Structural engineering and calculations shall be provided by the shade shelter company required for building permit and construction at the time of construction
10.09 Planting Plans
a. Consultant shall prepare planting plans at a scale suitable to communicate design intent that identifies proposed trees, shrubs, groundcovers, and mulch. Plans shall conform to the State of California Model Water Efficient Landscape Ordinance or locally adopted ordinance.
b. Consultant shall prepare a landscape planting legend (schedule) including plant genus, species, common name, quantity, size, water use, and remarks. c. Consultant shall prepare applicable planting notes and details.
10.10 Irrigation Plans
a. Consultant shall prepare irrigation plans at a scale suitable to communicate design intent that identifies proposed irrigation equipment. Plans shall conform to the State of California Model Water Efficient Landscape Ordinance or locally adopted ordinance. b. Consultant shall prepare an irrigation legend including manufacturer and model numbers of proposed equipment.
c. Consultant shall prepare applicable irrigation notes and details. d. Consultant shall prepare irrigation Water Use Calculations.
10.11 Lighting and Electrical Plans
a. Consultant shall prepare lighting and electrical plans at an appropriate scale including a lighting analysis for the proposed lighting improvement plan to ensure lighting is sized correctly and appropriately illuminates surroundings.
b. Consultant shall prepare applicable lighting and electrical notes and details. c. Consultant shall prepare structural engineering design and calculations for the proposed light pole bases.
d. Exclusions: Street Light Design
10.12 Dry Utility Plans
a. Consultant shall prepare dry utility design management and consulting services relative to obtaining final designs and contracts for all park improvements. Additionally, we obtain final designs and contracts for the R20 overhead conversion to underground designs along E 8th St, E 9th St & E 10th St.
10.13 Hydrology Report
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EXHIBIT A – SCOPE OF SERVICES AND FEE PROPOSAL
a. Consultant shall provide updates to the Hydrology Assessment Technical Report, part of Task
3.06, that will include hydraulic models and calculations to support the 60%, 90% and 100% Construction Documents. The scope assumes this technical report shall be updated up to three (3) times due to the changes and revisions that may be required as part of the development of the construction documents.
10.14 Technical Specifications
a. Consultant will prepare the Specification Special Provisions portions of the construction specifications suitable for bidding and awarding of the Contract for the improvements designed by Consultant. The specifications will be prepared in the CSI Standard format.
Consultant will provide an electronic sample copy of the specifications in Microsoft Word format as follows:
60% Submittal – An outline of the specification sections to be used 90% Submittal – Complete set of specifications covering all aspects of the project 100% Submittal – Complete set of specifications, including City comments, ready to bid
10.15 60% and 90% Site Walk Review Meetings
a. Prior the 60% design submittal, the project team shall conduct a field review with plans in hand to review the proposed site improvements to determine the conditions of the surrounding environment, discuss pertinent project information, and develop a final opinion of possible impacts, mitigation measures, and alternatives. The Consultant’s Project Manager and other appropriate members of the project team, accompanied by City Staff shall participate in this effort. This field walk/review shall be repeated again prior to the 90% design submittal to confirm if any changes occurred during the design process and to ensure any changes are reflected on the final drawings.
10.16 Updated 3D renderings
a. Consultant shall conduct a focus meeting with City staff at the 60% design level to review all architectural design details (at the same meeting as the 60% site walk). The consultant shall provide a minimum of eight to ten detailed renderings (photorealistic quality) to be provided to supplement the 60% architectural design review. The renderings will consist of bird’s eye views and street views of the park and the various proposed facilities, including representative landscaping. Comments from the 60% architectural design review will be incorporated into the final design.
10.17 Opinion of Probable Construction Cost Estimate
a. Consultant will provide an Opinion of Probable Construction Costs based on the construction documents. Quantities will be prepared for the 60%, 90%, and 100% submittals. The construction cost estimate will include bid item description, bid unit, bid quantity, unit price, and total price for each bid item. Unit costs will be based on the most current cost information from recent, similar projects compiled by Consultant using California Prevailing Wage. The final Opinion of Probable Construction Costs will be edited to become the Bid Schedule as part of the bidding documents.
10.18 Quality Assurance/ Quality Control
a. Consultant shall provide on-going quality control reviews throughout the project process to focus on day-to-day accuracy and coordination between disciplines. Formal in-house plan reviews will occur prior to each submittal milestone. Comments received from the City or other reviewing jurisdictions will be addressed both by commenting on the plan sheets and/or by providing a summary letter on how each comment was addressed. 707
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Deliverables – Plans, Specifications, and engineer’s estimates shall be submitted for City review at the 60%, 90% and 100% progress levels. At each design level the consultant shall submit three (3) hard copy sets of drawings (two half size on 11 x 17 and one full size on 24 x 36), specifications, and construction cost estimates; and one (1) electronic copy of all documents (searchable pdf files). 60%, 90%, and 100% hard copy sets shall be electronically signed and stamped by the licensed professionals (based on responsibility of respective drawings) in the State of California. The final set of hard copy mylars shall be wet signed and stamped by the licensed professionals (based on responsibility of respective drawings) in the State of California. The final bid document submittal shall include one (1) full size set of Mylars, two (2) hard copies of the final bid specifications, and electronic (PDF) copies of the final drawings and specifications for bidding.
Exclusions (Can be provided as an additional scope and fee):
1. Construction Support or Management Services
2. Phase 2 or Phase 3 Environmental Audits
3. Water supply assessment
4. Street Improvement Plans
5. Street Light Plans
6. Traffic Signal Plans
7. Traffic Control Plans
8. Regulatory Permitting
9. Water Quality Management Plan (WQMP)
10. NPDES Compliance and Storm Water Pollution Prevention Program (SWPPP)
11. QSP and QSD Services
12. Geotechnical Exclusions: The proposed park project is not within a State-designated Earthquake Fault Zone. However, the project site is within a County-designated fault zone.
Based on the information provided to us, we understand that new inhabitable structures (those intended for human occupancy with greater than 2,000 person hours per year) are not proposed for the planned park improvements, and therefore have assumed that a detailed fault rupture hazard evaluation will not be warranted as a part of our proposed geotechnical scope of work. We also understand that the existing Early Head Start buildings at the northeast corner of Orange Avenue and 8th Street will not be a part of the project. If inhabitable structures are planned, or if the City or County requires a fault line evaluation, then additional information will be required to develop a scope for a fault study. Fault line evaluation exploration may include trenching and/or drilling borings across proposed study areas in an effort to evaluate the location of the fault.
13. Anything else not specifically included in the Scope of Services above
14. Municipal Plan Check fees greater than $10,000
Owner Responsibilities:
1. City shall provide access to the site.
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2. City will require any construction contractors to indemnify Consultant from any and all losses, damages, claims, expenses, including attorney’s fees, and costs arising out of the contractor's work, excepting only losses, damages, claims, expenses including attorney’s fees, and costs which are caused by the sole negligence or willful misconduct of Consultant in performing its services under this agreement. City will require that the construction contractors add Consultant as an additional insured in the comprehensive general liability, auto liability, workers' compensation and builder risk insurance coverages required by City.
3. City shall provide an up-to-date title report prior to authorization to proceed (or some other timing commitment).
4. City is to provide any and all indemnification, abatement, disposal or other actions required by local, state or federal law regarding hazardous materials.
Compensation: (See Attached Spreadsheet for hourly breakdown and billing rates) Task 1 – Project Management
1.01 - Kickoff Meeting $6,150
1.02 - Scheduling $2,860
1.03 - Weekly Meetings $26,550
1.04 - Coordination $64,098
1.05 - Overall Quality Assurance/ Control $9,586
Task Total $109,244
Task 2 – Data Gathering and Analysis
2.01 - Gather data $5,924
2.02 - Site Visit $6,962
2.03 - Base Plan $3,362
2.04 - Preliminary BMP Assessment $642
2.05 - RCFC&WCD research $982
2.06 - Conceptual Storm Drainage $982
2.07 - Dry Utility Coordination $5,282
2.08 - Opportunities and Constraints $3,764
2.09 - Citizen Input $5,160
2.10 - Review of reference documents $1,614
2.11 - City Meeting $1,276
Task Total $35,950
Task 3 – Investigations
3.01 - Aerial Topographic Mapping $8,276
3.02 - Record Data Map Preparation $6,806
3.03 - Supplemental Topographic Survey $5,698
3.04 - Utility Potholing and Survey Collection $22,324
3.05 - Geotechnical Investigation $16,790
Infiltration Testing $3,895
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Item 6.
EXHIBIT A – SCOPE OF SERVICES AND FEE PROPOSAL
3.06 - Hydrological Assessment $62,634
Task Total $126,423
Task 4 - Environmental Services
4.01 - Administrative Draft IS/MND $20,924
4.02 - Draft IS/MND $7,690
4.03 - Responses to Comments $3,710
4.04 - Mitigation Monitoring and Reporting $2,454
4.05 - Approval Hearings $3,144
4.06 - Notice of Determination $1,880
Task Total $39,802
Task 5 - Preliminary Design
5.01 - 3D Renderings $13,360
5.02 - Preliminary Demolition Plan $5,730
5.03 - Preliminary Grading, Drainage Plans $14,832
5.04 - Preliminary Site Improvement Plans $60,100
5.05 - Preliminary Planting Plans $12,900
5.06 - Preliminary Irrigation Plans $5,180
5.07 - Preliminary Lighting Plans $12,710
5.08 - Preliminary Dry Utility Layout $5,230
5.09 - Preliminary Opinion of Cost Estimate $9,082
5.10 - Design Review Meeting $3,360
5.11 - City Council Presentations $4,304
5.12 - Quality Assurance/ Quality Control $11,180
Task Total $157,968
Task 6 – Property/ Easement/ ROW
6.01 - Title Reports $4,338
6.02 - Street Vacation Review $2,158
6.03 - Legal Descriptions Easements / ROW $13,596
6.04 - Legal Descriptions for Parcel Merger $5,978
Task Total $26,070
Task 7 – Jurisdictional Coordination
7.01 – SCE Coordination $590
7.02 – BCVWD Coordination $7,402
7.03 – RCDC&WCD Coordination $12,038
7.04 – Utility Coordination $590
Task Total $20,620
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EXHIBIT A – SCOPE OF SERVICES AND FEE PROPOSAL
Task 8 – SCE Electrical Plan of Service
8.01 - SCE Electrical Plan of Service $43,390
Task Total $43,390
Task 9 - BCVWD Plan of Service
9.01 - BCVWD Plan of Service $9,574
Task Total $9,574
Task 10 – Final Design and CD's
10.01 - Title Sheet, Bid Table, Cross Sections $11,750
10.02 - Demolition Plan $5,082
10.03 - Horizontal Control Plans $4,816
10.04 - Precise Grading, Drainage, Paving Plans $43,744
10.05 - Erosion Control Plan $15,180
10.06 - Signing and Striping Plans $14,548
10.07 - Site Improvement Plans $69,600
10.08 - Architectural Plans $4,360
10.09 - Planting Plans $20,040
10.10 - Irrigation Plans $20,040
10.11 - Lighting and Electrical Plans $22,260
10.12 - Dry Utility Plans $6,260
10.13 - Hydrology Report $17,916
10.14 - Technical Specifications $25,024
10.15 - 60% and 90% Site Walk Review Meetings $5,248
10.16 - Updated 3D renderings $6,360
10.17 - Opinion of Probable Costs $12,192
10.18 - Quality Assurance/ Quality Control $27,564
Task Total $331,984
SUB-TOTAL $901,025.00
Reimbursable Expenses (Allowance) $20,000.00
TOTAL $921,025.00
Reimbursable Expenses
Printing, reproduction, messenger service, postage, delivery, municipal plan check fees (up to $10,000) and other direct expenses will be charged as an additional cost plus 15%.
Vehicle mileage will be charged as an additional cost at the IRS approved rate. 711
Item 6.
Landscape Architecture & Design
Services for Stewart Park
February 23, 2022
Home to The Cherry Festival &
The Freedom Festival
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Item 6.
2 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Cover Letter | 1
Introduction & Approach | 2
Firm Profile | 8
Organization, Key Personnel, & Resumes | 9
Project Experience | 17
References | 26
Scope of Services | 27
Project Schedule | 40
Additional Information | 41
Table of Contents
Ontario Town Square | Ontario, CA (RJM Project)
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Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 1 Cover Letter
31591 Camino Capistrano
San Juan Capistrano, CA 92675
www.RJMdesigngroup.com
(949) 493-2600 phone
(949) 493-2690 fax
February 23, 2022
Mr. Dustin Christensen
Principal Engineer, Public Works
City of Beaumont
550 E. 6th Street
Beaumont, CA 92223
RE: Request for Proposals (RFP) for Landscape Architecture & Engineering Design Services and Construction Documents for Stewart Park Improvement Project Dear Mr. Christensen:
On behalf of RJM Design Group, Inc., we are pleased to submit this proposal for Landscape Architecture & Engineering Design Services and Construction Documents for the Stewart Park Improvement Project. We are very excited about the impact this park will have across the Beaumont community for decades to come.
With RJM’s extensive experience in park planning and design, we believe we have the skills and knowledge necessary to execute this project successfully. Our Scope of Work is based upon the background information provided and defines a timely and efficient approach to addressing the unique elements of the site characteristics. Our goal is to prepare a functional design that will inspire the community and provide unparalleled recreation opportunities for families to celebrate those special moments in their lives.
As home to the annual Cherry Festival and Freedom Festival, we envision this facility to be more than simply a neighborhood park, but a unique experience for all to enjoy. As outlined in our approach hereafter, we plan to design a space that will allow for playgrounds, picnic pavilions, a splash pad, walking trails, a bandshell, skate park, and other amenities to support high-capacity events. Our plan is to preserve and enhance the much-loved features of this park and to ultimately create a space that speaks to the Beaumont community.
Throughout our proposed activities, we anticipate close coordination with you and your staff. This close coordination and review of our work progress on an ongoing basis will ensure project completion in the most professional and expeditious manner. This cover letter constitutes certification by RJM Design Group, under the penalty of perjury, that we comply with nondiscrimination requirements of the State and Federal Government.
Thank you for this exciting opportunity, we would be honored to help the City of Beaumont bring this project to life. If you have any questions or comments after reviewing this proposal, please do not hesitate to contact us.
Sincerely,
RJM Design Group
Zachary M. Mueting, LLA
Principal
[email protected]
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Item 6.
2 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Introduction & Project Approach
PROJECT UNDERSTANDING
It is our understanding that the City of Beaumont would like to develop a modern park with multiple community support facilities. Building on the RFP requirements, our team in concert with City Staff will refine the provided conceptual plan to include modern design elements that have proven successful in community park designs. Design elements including a new splash pad, passive concrete walk trail system, picnic pavilions, new accessible playgrounds, a bandshell, upgraded skate park and gaga ball court, new parking facilities, will be designed to create a contiguous park experience by closing 9th and 10th streets as well as incorporating the existing drainage requirements.
With such a proximity to residential areas our team has the capability to graphically illustrate what the real-world conditions will look like to neighbors. RJM has a proven track record of park facility development adjacent to residential areas specific to the amenities desired at Stewart Park. We understand the sensitivity and careful consideration the perimeter of the park will require.
Our design team has the proven skills to deliver a project that will:
• Provide a design that addresses potential residential impacts of adjacent park development • Evaluate grading options (balanced site vs. export)
• Event space layouts and various parking configurations, capacity, and staging overlap • Provide restroom / mobile concessions support amenities for large festivals • Incorporate playground, splash pad, gaga ball and skate park facilities • Develop a modern 14-acre community park that will serve the City of Beaumont for decades to come.
Cherry Festival | Beaumont, CA
Credit: Terry Pierson, The Press Enterprise
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Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 3
COMMUNICATIONS APPROACH
The assigned Project Manager, Zachary Mueting, LLA, from RJM Design Group will be the main point of contact with the City of Beaumont for the Stewart Park Improvement Project. RJM Design Group will act as the project lead and main coordinator for all project deliverables. All communications from subconsultants will be conducted through RJM Design Group.
Consultants shall participate in meetings to be held at regular intervals during the early phases of the project and then on an as-needed basis thereafter (via video conferencing, email, and telephonic communications) as required to assess progress and provide direction throughout the performance of the services and preparation of the project deliverables.
RJM will prepare all meeting agendas for identified scheduled meetings with the City of Beaumont and provide a summary of key issues with action items (meeting notes) discussed at each meeting. The Principal-In-Charge will be ultimately responsible for all work produced under his direction. A constant review process is implemented in all phases of the work. RJM Design Group will communicate effectively with City Staff and officials, other jurisdictional stakeholders, and the public to facilitate a successful delivery of assigned tasks.
At RJM Design Group, we understand the importance of community outreach and engagement.
We offer various services to get your community involved including a dedicated project website, community surveying with feedback capabilities, and 360° virtaul reality project renderings.
Scan the QR code here to learn more!
Cherry Festival | Beaumont, CA
Credit: Eric Reed, The Press Enterprise
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Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 54 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Project Approach — Stewart Park Revised Conceptual Plan 0 50’ 100’ 200’
PRELIMINARY CONCEPTUAL PLAN
BEAUMONT STEWART PARK
CITY OF BEAUMONT, CALIFORNIA
STREET FAIR/FOOD
TRUCK PAVILION
RESTROOM
ORANGE AVE.
MAPLE AVE.
SHADE STRUCTURE W/ BBQ PLAYGROUND
HEAD-IN PARKING RESTROOM/SHOWER
SPLASH PAD
FULL COURT BASKETBALL
SHADE STRUCTURE W/ BBQ
1 23
4 5
7 8
6 EXPANDED PARKING
HEAD START BUILDINGS BANDSHELL/STAGE
TURF/OPEN PLAY
SPECTATOR SEATING
SKATEPARK RESTROOM
TURF/OPEN PLAY
NEW PARKING
GAGA BALL COURTS
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Item 6.
6 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Project Approach (continued)
SPLASH PAD
The Cove Waterpark | Riverside County, CA
RJM has extensive experience in various
aquatic features, including splash pads. Splash
pads provide fun play areas for kids of all ages
and are a perfect way to beat the summertime
heat.
SKATE PARK
Santa Clarita Skate Park | Santa Clarita, CA
Updating the skate park at Stewart Park
will be an invaluable asset to the City of
Beaumont. RJM has experience in a variety of
skateboarding facilities with features including
ramps, bowls, snake-runs, and street skate
features like rails and curbs.
BANDSHELL / STAGE
Ontario Town Square | Ontario, CA
Unique to RJM’s designs is the integration of
bandshells and/or stages within parks and
town squares. RJM coordinates directly with
electrical engineers to provide premium audio
and visual setup. Proper bandshell design and
placement can optimize space, while ensuring
all park visitors can enjoy the entertainment.
MULTI-PURPOSE FIELD / PARK EVENT DESIGN
Norman P. Murray Community Center | Mission
Viejo
RJM has experience in designing multi-purpose
fields that can be used for open play and seating
or standing areas during community events. By
incorporating these large, open spaces into park
design, it allows for accomodation for both
recreation and entertainment.
1 2
3 4
718
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 7 Project Approach (continued)
LANDSCAPING / LIGHTING IMPROVEMENTS
Lake Forest Sports Park | Lake Forest, CA
RJM has extensive experience in providing
adequate lighting and landscaping throughout
our facility designs. Proper lighting is crucial
for nighttime community events and is equally
important for children at play. Additionally,
low maintenance, sustainable landscaping
improvements will be implemented throughout
the park to enhance appeal while remaining
cost-effective.
PLAYGROUND AREAS
Portola Park | Lake Forest, CA
Integrating playground areas adjacent to the
restrooms, skatepark, and splash pad area
allows families with multiple kids to play within
proximity of the family. Playgrounds are a
welcomed feature to any park and are great for
families with children in varying age groups.
PICNIC PAVILIONS / SHADE STRUCTURES
Lake Forest Sports Park | Lake Forest, CA
Shaded gathering spaces provide for all
sorts of community events. RJM can provide
prefabricated and custom covered areas
integrating both picnic capabilities as well as
open play areas.
WALKING / JOGGING PATHS
Oso Creek Trail | Mission Viejo, CA
Many of our park designs incorporate walking
paths in a park wide loop. This model allows
for walking and jogging exercise through the
park. Integrating exercise stations can also be a
source of enjoyment for park visitors of all ages
to promote health and wellbeing.
8 5
6 7
719
Item 6.
8 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park RJM Design Group, Inc.
California Corporation, SBE
35 Years (Since 1987)
12483
(949) 493-2600
Larry P. Ryan — President, [email protected]
Zachary Mueting — Secretary, [email protected]
Zachary Mueting / [email protected]
31591 Camino Capistrano, San Juan Capistrano, CA 92675
16 Personnel
(10) Licensed Landscape Architects, Project Managers
(5) Technical Support
(4) Administrative Support
(3) LEED Accredited Professionals
(2) Certified Arborists
(2) FAA Part 107 Licensed Pilots
Firm Legal Name
Type of Business
Number of Years in Business
CA Business License Number
Contact Information
List of Owners
Principal Contact
Office Location
Firm Size
Personnel
Established in 1987, RJM Design Group has evolved into a multi-disciplinary landscape architectural, planning, and design firm committed to serving the needs of cities, public agencies, and organizations throughout California. RJM is comprised of talented individuals with varied backgrounds and interests. Among these dynamic professionals are licensed landscape architects,designers, and planners, most of whom are LEED Accredited Professionals. Each person brings a unique, yet complementary experience and passion to the firm, who will be dedicated to the duration of the project as needed.
Firm Profile & Location
Santa Clarita Skate Park | Santa Clarita, CA (RJM Project) 720
Item 6.
RJM Design Group, Inc.
Will Provide:
Project Management, Professional Landscape
Architectural Services,
Overall Project Coordination, & Administration
Principal In Charge:
Zachary Mueting
Principal Landscape Architect / Project Manager:
Craig Sensenbach
Project Landscape Architect:
Erik Curran
Electrical
FBA Engineers
Bill Zavrsnick
Civil Engineering
civTEC
Tom Carcelli
City of Beaumont
Geotechnical /
Structural
Engineering
GMU
Greg Silver
Architecture
Rubio Medina
Selected Project Manager:
Zachary Mueting, LLA 5731Phone: (949) 493-2600Email: [email protected] Zachary will be the primary point of contact for the project and was selected based on his experience on similar scale park design and related projects that involved a multidisciplinary design team. Most of the projects he has been involved with are municipal related and vary in size. His role has been to manage the projects through all design phases from design to implementation and to coordinate and bring together team members on a shared common goal of the approach for each project, to include the management of the project schedule, project budget, and management of Quality Assurance and Quality Control.
Irrigation Design
Glasir Design
Chris Curry
Skate Park Design
Newline Skateparks
Kanten Russell
Organization, Key Personnel, & Resumes
Structural
Shimaji & Lascola
Jim Lascola
Utilities Consultant
Moran Utilities
John Pyles
Environmental
Montrose
John Gifford
Aquatic Design
Jones & Madhavan
Nachi Madhavan
721
Item 6.
10 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Organization, Key Personnel, & Resumes (continued)
Zachary Mueting, LLA, LEED AP (BD+C)
Principal-in-Charge
RJM Design Group, Inc.
Zachary has been with RJM Design Group since 2005. Zachary is a licensed landscape architect, a strong background in recreation planning and design.
His experience is unique having developed proficiency in all areas of RJM’s business capacity including construction documentation, construction observation, facility design, as well as community outreach and facilitation.
This experience, along with his education, professional accreditation, and publication of community consensus building techniques enables him to fulfill his role in leading many different types of project development.
Licenses
• Landscape Architect / CA 5731
• Legacy LEED AP Building Design + Construction
• FAA 107 Licensed Remote Drone Pilot
Education
• Masters Degree, Landscape Architecture, California Polytechnic State University, Pomona • Bachelor of Science, Information Technology, Colorado Technical University • Bachelor of Science, Information Systems Management, Colorado Technical University Parks
• Bartlett Park, Huntington Beach, CA
• Central Park Playground, Huntington Beach, CA
• Cherry Park, Lake Forest, CA
• Cordova Park Renovation, Mission Viejo, CA
• Evans Park & Lyle Marsh Park, Menifee, CA
• Grant Howald Park, Newport Beach, CA
• Heroes Park, Lake Forest, CA
• Irby Park, Huntington Beach, CA
• Murdy Park, Huntington Beach, CA
• North Park, Inglewood, CA
• O’Neill Regional Park Amphitheater Replacement, Trabuco Canyon, CA • Pavion Park, Mission Viejo, CA
• Peace Park Playground, Long Beach, CA
• Pinehurst Park, Chino Hills, CA
• Portola Park, Lake Forest, CA
• RC Central Park Pier, Rancho Cucamonga, CA
• San Carlo & Valencia Parks Playground Rehabilitation, Irvine, CA • Seaside Park, Long Beach, CA
• Sea Terrace Park, Dana Point, CA
• Serrano Creek Park, Lake Forest, CA
• Tewinkle Park, Costa Mesa, CA
• Whispering Hills Park, Lake Forest, CA
722
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 11 Organization, Key Personnel, & Resumes (continued)
Craig Sensenbach PLA, LEED AP (BD+C), ISA
Principal Project Manager
RJM Design Group, Inc.
Craig Sensenbach joined RJM Design Group, Inc. as a Project Manager in the Fall of 1993. As Project Landscape Architect, his responsibilities include both planning and landscape architecture ranging from conceptual planning studies through schematic design, preliminary graphics, design development, production scheduling, preparation of construction documents, client/consultant coordination and on-site observation.
Licenses
• Landscape Architect / CA 2547
• LEED Accredited Professional
• International Society of Arboriculture (ISA) Certified Arborist / WE-11716A Education
• Bachelor of Science, Landscape Architecture, California Polytechnic State University, San Luis Obispo, CA • Graphic Design, Laguna College of Art & Design, Laguna Beach, CA • Light Construction & Development Management, University of California, Irvine Extension Program, Irvine, CA Professional Affiliations
• California Parks and Recreation Society
Parks
• Bonita Creek Park Renovation, Newport Beach, CA
• Chino Hills Community Park, Chino Hills, CA
• College Park, Oxnard, CA
• Colonel Bill Barber Marine Corps Memorial Park, Irvine, CA • Grant Howald Park, Newport Beach, CA
• Mariners Park Renovation, Newport Beach, CA
• Orange Coast College Baseball Field Renovation, Costa Mesa, CA Sports Facilities
• Santa Monica Civic Multi-Purpose Sports Field, Santa Monica, CA • Chino Hills Community Park, Chino Hills, CA
• Col. Bill Barber Marine Corps Memorial Park, Irvine, CA • College Park, Oxnard, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• LA Chargers Practice Facility, Costa Mesa, CA
• Lake Forest Sports Park, Lake Forest, CA
• Ontario Soccer complex, Ontario, CA
• Orange Coast College Baseball Field Renovation, Costa Mesa, CA • Pamplico Park, Santa Clarita, CA
• Patricia H. Birdsall Sports Park, Temecula, CA
• Santa Clarita Sports Park, Santa Clarita, CA 723
Item 6.
12 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Tom Carcelli
Principal-in-Charge
civTEC, Civil Engineering
Tom Carcelli has over 25 years of experience in
the civil engineering field with particular emphasis
on parks and recreation, commercial/industrial,
education and public works projects. His extensive
design and management experience in all phases
of civil engineering for land development projects
throughout Southern California includes grading,
water quality, hydrology, hydraulics, storm drain,
water/sewer, survey/mapping and street design.
Tom has been in charge as a project manager
on over 100 projects from master planning to
construction with RJM Design Group over the past
20 years.
Education
• BS, Civil Engineering, University of California,
Irvine, 1988
• Masters in Architecture, California State
Polytechnic University, Pomona, 1994
Licenses
• Registered Civil Engineer/CA #81640
• Qualified SWPPP Developer (QSD) — C-81640
Relevant Project Experience• Anthony Munoz Community Center, Ontario, CA • Bommer Canyon Community Park, Irvine, CA
• Cherry Park, Lake Forest, CA
• Cordova Park, Mission Viejo, CA
• Dali Dog Park, Rowland Heights, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Grant Howald Park, Newport Beach, CA
• JAPRD Community Recreation Center, Riverside, CA
• Joe Balderrama Park, Oceanside, CA
• Lake Mission Viejo Improvements, Mission Viejo, CA
• Los Serranos Park, Chino Hills, CA
• Marguerite Aquatics Complex, Mission Viejo, CA
• Murdy Park, Huntington Beach, CA
• Orange Coast College Baseball Field Renovation, Costa Mesa, CA • Peace Park Playground, Long Beach, CA
• Portola Park, Lake Forest, CA
• Rancho Cucamonga Central Park Master Plan Update, Rancho Cucamonga, CA • Santa Ana Civic Center Plaza Improvements, Santa Ana, CA • Santa Monica Civic Multi-Purpose Sports Field, Santa Monica, CA • Yorba Linda Adventure Play, Yorba Linda, CA
Organization, Key Personnel, & Resumes (continued)
Rubio Medina
Owner, Architect
RM Architecture is a sole proprietor, full service
architectural, planning, and construction management
firm established in 2010. They devote principal level
leadership to each and every project. With this approach RM Architecture is able to provide quality services which results in successfully implemented projects, lasting
relationships and repeat clients. With a diverse background RM Architecture is able to quickly establish and identify programmatic obstacles, establish consensus among
multiple stakeholders, and develop design solutions that are relevant, have character, and are engaging. They are a certified small business enterprise (SBE) located in the City of Irvine providing services to the surrounding counties of Riverside, Los Angeles, San Diego, and Orange County. All projects are lead and involve firm principal and owner Rubio Medina who has over twenty years experience providing
project management and guidance to both public and
private clients.
Registrations
• CA Architect c. 30059
Relevant Project Experience
• Balboa Island Fire Station Remodel, Newport Beach, CA • Big Canyon Reservoir Auxiliary Facility Maintenance Yard, Newport Beach, CA • Corona Fire Department Facility Assessment and Planning, Corona, CA • Costa Mesa City Hall Restroom Accessibility Renovation, Costa Mesa, CA • Costa Mesa City Hall Remodel, Costa Mesa, CA
• El Segundo Beach Lifeguard Station, El Segundo, CA
• Glendale Fire Facility Assessment, Glendale, CA
• Inland Empire Utilities Agency Operations Building Assessment and Space Planning, Ontario, CA • Irvine On-Call Architectural Services, Irvine, CA
• Laguna Beach Main Beach Restroom Replacement, Laguna Beach, CA • Laguna Beach On-Call Architectural Services, Laguna Beach, CA • Main Branch Library Remodel, Newport Beach, CA
• Montebello Land and Water Reservoir Façade, Montebello, CA • Nature Center ADA Upgrades, Irvine, CA
• Newport Beach Lifeguard Remodel, Newport Beach, CA
• Orange County Water District Annex Facility Locker Room Remodel, Fountain Valley, CA • Rodgers Senior Center Upgrades, Huntington Beach, CA
• Santa Monica Fire Facility Assessment and Programming, Santa Monica, CA • Santa Monica On-Call Architectural Services, Santa Monica, CA • South Coast Water District Lift Station 2 Façade, Laguna Beach, CA • Turtle Rock Community Center ADA Upgrades, Irvine, CA 724
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 13 Organization, Key Personnel, & Resumes (continued)
Chris Curry
Irrigation Design
Glasir Design
Chris Curry is an irrigation sub-consultant who
understands the Model Water Efficiency Landscape
Ordinance to determine the water use for a project
and in-turn design the irrigation system to meet the
requirements of the Ordinance. He is familiar with
new water savings technology to meet the allowable
water use requirements. Glasir Design will ensure
the project shows the planting hydro zones to be
compatible with the irrigation design. For the past
10 years Chris has prepared irrigation plans for RJM
park projects. Chris has over 19 years’ experience
in irrigation design, landscape architecture, and
landscape construction. His focus is on the efficient
use of water in the landscape. He has been rewarded
for his efforts by being chosen by the United States
Environmental Protection Agency as the WaterSense
Irrigation Partner of the year for 2011.
Education
• B.S. Landscape Irrigation Science / California
Polytechnic University, Pomona, CA
Relevant Project Experience
• Admiral Kidd and Seaside Park Field Renovations,
Long Beach, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• Central Park Master Plan Revision, Rancho
Cucamonga, CA
• Central Park Tennis Complex, Santa Clarita, CA
• Drake Soccer Field, Long Beach, CA
• Fillmore Aquatics & Tennis Complex, Fillmore, CA
• Ford Park Aquatic Center, Bell Gardens, CA
• Grand Avenue Park, Chino Hills, CA
• Grant Howald Park, Newport Beach, CA
• Lake Forest Sports Park, Lake Forest, CA
• Los Amigos Park, Rancho Cucamonga, CA
• North Beach Improvements, Lake Mission Viejo
Association, CA
• Portola Park & Dog Park, Lake Forest, CA
• Redhawk (Dog) Park Improvements, Temecula, CA
• Santa Clarita Sports Complex & Aquatic Center,
Santa Clarita, CA
• Santa Monica Civic Center Sports Fields, Santa
Monica, CA
• Worthy Park Renovation, Huntington Beach, CA
• Yorba Linda Adventure Play, Yorba Linda, CA
GLASIR DESIGN William Zavrsnick
LEED APLLA, ASLA
Electrical Engineer
FBA Engineering
William Zavrsnick has 30 years of experience and has
been active in the electrical engineering field since
joining FBA in 1985. His experience includes the
electrical design of Public Works, Parks and Recreation Facilities. He is particularly experienced in the design and development of electrical power distribution,
general, specialized and event power systems,
outdoor, security and sports field lighting systems,
lighting photometric studies, phased construction
projects and familiar with public bid type projects and construction.
Education
• BS Civil Engineering/Mount Hood College, Oregon
Certifications
• LEED Accredited Professional — LEED AP
• Illuminating Engineering Society — IES
• Institute of Electrical and Electronic Engineers –
IEEE American Institute of Architects — AIA
• Electrical Engineering — Los Angeles County
Relevant Project Experience
• Joe Balderrama Park, Oceanside, CA
• Bommer Canyon Community Park, Irvine, CA
• City Park Improvements, Lake Elsinore, CA
• Civic Lot Multi-Purpose Sports Field,
Santa Monica, CA
• El Dorado Park & Nature Center, Long Beach, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Hero’s Park, Lake Forest, CA
• Kraemer Memorial Park, Placentia, CA
• Laguna Hills City Parks, Laguna Hills, CA
• Los Amigos Park, Santa Monica, CA
• Los Serranos Park, Chino Hills, CA
• Lake Forest Neighborhood Parks, Lake Forest, CA
• La Placita Parkette, Placentia, CA
• Marchant Park, San Dimas, CA
• McFadden Park, Placentia, CA
• Murdy Park, Huntington Beach, CA
• Portola Springs Park, Irvine, CA
• Portola Park, Lake Forest, CA
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Item 6.
14 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Nachi Madhavan, AIA
Principal
Jones & Madhavan
Jones & Madhavan Architecture Engineering
is a multi-disciplinary design firm dedicated
to providing the highest quality architecture
and engineering services for public aquatic facilities.
Since being founded in 1990, JMAE has repeatedly
demonstrated its ability to design modern aquatic
facilities that meet the ever changing needs of its users.
Mr. Madhavan will oversee the design and construction
administration.
Education
• Bachelor of Science 1983, California Polytechnic
State University, San Luis Obispo, CA
Licenses
• California, Architect #C25855
Relevant Project Experience
• Algin Sutton Recreation Center, Los Angeles, CA
Replacement of an aged community pool with a new splash pad and 25-yard x 120’ pool capable of accommodating
competitive swimming diving and water polo as well
as instructional swimming and recreational swimming.
Responsibilities included design of the aquatic components. • Crespi Carmelite High School, Encino, CA
Construction of a new 50-meter by 25-yard deep water
pool capable of accommodating national level competitive swimming and water polo. The facility also included a 65- foot plunge pool for recreation. Responsibilities included design of the aquatic components.
• De Mandel Aquatic Center at Occidental College, Los
Angeles,CA
Construction of a new 35-meter by 25-yard pool capable
of accommodating competitive swimming, diving and
water polo to NCAA national standards. The pool included a circular shallow water area for recreational swimming.
Responsibilities included design of the aquatic components. • Harvard Park Aquatic Center, Los Angeles, CA
Replacement of an aged community pool with a new 25-yard competition pool and a 2,650SF recreation pool having zero depth entry, interactive features and waterslide. The project also included a 3,900SF bathhouse building. Responsibilities included design of the building and aquatic components. • Hemingway Aquatic Center, Carson, CA
Construction of a new facility that included a 25-yard
competition pool, 1,800SF activity pool with zero depth entry and a 750SF slide pool with dual flume waterslide.
The facility also included a 4,000SF bathhouse building and 1,500SF mechanical building. Responsibilities included design of the building and aquatic components.
• Repplier Aquatic Center, Banning, CA
Replacement of an aged community pool with a new 25-yard pool having a lap swim area, waterslide landing area and zero depth entry area with interactive water features. The facility also included a 2,400SF restroom building, 2,600SF office/mechanical and concessions building. Responsibilities included design of the building and aquatic components.
Kanten Russell
Project Manager,
Senior Designer
New Line Skateparks
New Line Skateparks (established 2001)
is North America’s Premier Youth Park/
Skatepark Development Firm. With over
350 highly recognized projects around the world, we are proud to serve as one of the Nation’s longest running and most experienced concrete youth multi-use park design-
build teams.Our staff is comprised of registered landscape architects, engineers, planning experts, and construction professionals who are passionate about the work that we do.
Education
• Associate Science, Engineering Survey & CAD Design,
Cuyamaca College, San Diego, CA
Relevant Project Experience
• USMC Miramar Outdoor & Adventure Park, San Diego,
CA
Kanten managed design services for the development
of a comprehensive outdoor adventure park that
includes paintball fields, rock climbing, repelling,
skateboarding, BMX racing, park conditioning,
shade structures, children playground, concession
stands, access roads, parking, solar lighting and
drought tolerant landscape concept. The design
vision minimizes and controls storm water runoff
through the use of porous and natural surfaces and
minimal disturbance to the natural terrain and use of
composing restroom location.
• Amelia Mayberry Skatepark, Whittier, CA
The product of public advocacy and planning by
the Municipality, this modern, fully integrated
and site specific concrete skatepark has already
become a celebrated facility for local community
and a destination for riders across the region. This
skate plaza has a - less is more - open concept with
intersecting lanes that address the request from locals to have a variety of ledges and rails. The urban style
terrain pays homage to what locals enjoy skating in
the streets of Whittier. Completed in 2020, this park
is already a destinations for skate-boarding’s top
professionals and amateurs.
• Alga Norte Community Park Skate Park, Carlsbad CA
Kanten managed designs for the City of Carlsbad’s
historical Skate Park. This park required a very
inclusive community input program, which drive the
design to include elements of the existing urban fabric including, a southwestern color palette reflecting the
prevalent Spanish style architecture. Additionally, a
transition arch with a doorway was inspired by the
shapes of Carlsbad’s historic aesthetic.
• Milpitas Skatepark Feasibility Study, Milpitas, CA
Kanten managed preparation of a feasibility study,
working with the City and community in a public
facilitation process that drove the planning and
concept design for future phases of the project.
Organization, Key Personnel, & Resumes (continued)
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Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 15 Organization, Key Personnel, & Resumes (continued)
Gregory Silver M.SC., PE, GE
President/CEO
Geotechnical Engineer
GMU Geotechnical, Inc.
Mr. Silver has over 30 years of progressively
responsible engineering and management
experience in a wide variety of geotechnical
engineering projects. He has worked successfully
for and with industrial, residential, and commercial
developers, master community planners, and
governmental agencies. He has extensive
experience in landslide evaluation and remediation
design, geotechnical instrumentation, residential
and commercial development, public works
projects, municipality consultation, mechanically
stabilized earth walls, and forensic projects. In
addition, he has served as an expert witness in
regards to numerous geotechnical issues over the
last 25 years. Over the period of 1988 to 1997, Mr.
Silver was City Geotechnical Engineer for numerous
cities throughout Southern California. Currently, Mr.
Silver serves as President and Principal Engineer of
GMU. Mr. Silver is a past president of CalGeo – a 100
member firm statewide organization.
Education
• M.S. Civil Engineering - California State University, Long Beach, CA
• B.A. Geological Sciences - University of California
Santa Barbara, CA
Registrations
• Registered Civil Engineer - State of California
• Registered Geotechnical Engineer - State of
California
• Registered Civil Engineer – State of Nevada
Relevant Project Experience
• Dog Park Feasibility and Concept Plans, Mission
Viejo, CA
• Jurupa Valley Aquatic Center, Riverside County, CA
• Santa Clarita Sports Complex & Aquatic Center,
Santa Clarita, CA
• Esencia Sports Park, Ranch Mission Viejo, CA
• Sendero Field, Rancho Mission Viejo, CA
• Hilltop Club at Esencia, Rancho Mission Viejo
• Sendero Core Recreation Site, Rancho Mission
Viejo, CA
• Pavion Park Restroom Addition, Mission Viejo, CA
• Founders Park, Ladera Ranch, CA
• Park Feasibility Studies, Mission Viejo, CA
• Tierra Grande Park, Talega, San Clemente, CA
John E. Gifford
Planning Director
Montrose Environmental
Mr. John Gifford has more than 30 years of experience
in managing environmental studies and compliance
programs. His work includes coordination and
supervision of complex, controversial programs for
local municipalities, county governments and federal
agencies. He is the recipient of various awards for
excellence from the Department of Defense for his
work on critical infrastructure EIR/EIS documents
and for strategic environmental planning programs.
He has managed programs that were recognized by
the General Services Administration (GSA) as #1 in
customer service for 7 consecutive years. Mr. Gifford
is a current member of the NAEP NEPA Policy and
Energy Committees and has served on the SCAQMD
Rules TAC Committee, the California TRITAC and
Western Association of Governors TAC. He is the
author of various articles covering economic trends,
community BRAC environmental approaches and
legal analysis. Mr. Gifford’s executive management
experience includes interdisciplinary team leadership;
organizational design and development; strategic
plan & goals development; operational process
analysis and executive management of complex,
multiple task-order-related client contracts for a
variety of environmental services.
Education
• LLB Law, Western State University College of Law
(ABA), Fullerton, 1990
• AA Economics, Chaffee College, Alta Loma, 1989
• AS Biology, Chaffee College, Alta Loma, 1989
Relevant Project Experience
• CEQA/NEPA Examples Prado Dam Enhanced Water
Conservation Feasibility study and EIS/EIR and
Deviation Study with EA/MND, RBF, Orange
County Water District (OCWD), Orange County,
CA
• Land & Airspace Acquisition Program, Army
National Training Center, Fort Irwin, CA
• North Basin Recharge Facility EIR, City of Riverside, Public Utilities Department, RBF, Colton, CA
• NTC Fort Irwin CTC-IS Communications EA, US
Army
• Port of Los Angeles, USS Iowa - BB61, Los Angeles,
CA
• Riverside County Flood Control & Water
Conservation District, Eagle Canyon Dam EA/EIR,
Riverside, CA
• USACE, Port of Los Angeles, Pacific L.A. Marine
Terminal SEIS/SEIR
• Various Water/Wastewater Projects
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Item 6.
16 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park James Lascola
Structural Engineer
Shimaji & Lascola
Education
• M.S. Civil Engineering - California
State University,
Long Beach, CA
• B.S. Civil Engineering - California State University, Long Beach, CA
Registrations
• Registered Civil Engineer - State of California
• Registered Structural Engineer - State of California
Relevant Project Experience
• Oak Park Cemetery, Claremont, CA
• Arbors Mini Park, Lake Forest, CA
• Alicia Architectural Walls, Mission Viejo, CA
• Santa Maria Cemetery, Santa Maria, CA
• Colonies at San Antonio, Upland, CA
• Olympiad Road Monument, Mission Viejo, CA
• Mission Viejo Family Village, Mission Viejo, CA
• Rancho Cucamonga Central Park MP Update,
Rancho Cucamonga, CA
• Foxfield Park, Westlake Village, CA
• Ladera IV Sterling Glen Models, Ladera Ranch, CA
• Ladera IV Sterling Glen Fence & Wall, Ladera
Ranch, CA
John Pyles
Principal
Moran UtilitiesJohn possesses more than 20 years of cost estimating consultancy experience with a rich history of projects in the Public, Civic, Recreation, Parks, Healthcare, Education (Universities, Colleges, K12) sectors, Jay provides leadership to the team throughout the project’s engagements, to ensure project schedules are being met and budgets tracked. Jay prides himself on an integrated approach and his collaboration with the design team and city administrators at an early stage in the design process, with careful evaluation of the program, site character, community needs, sustainability, and budget.
As Principal of HLCM, Jay oversees a premier estimating team that has the fundamentals to drive successful project delivery – experience, teamwork, and communication.
Affiliations• LEED Accredited Professional
• American Society of Professional Estimators
Education• California State University, Long Beach
Relevant Projects• Monroe Street Pool - Aquatic Facilities Renovation, Carlsbad, CA • Bommer Canyon Community Park Cattle Camp Rehabilitation, Irvine, CA • Anthony Munoz Community Center Pool, Ontario, CA
• Aquatic Center, Seal Beach, CA
• Los Olivos Community Park, Irvine, CA
• Neighborhood Three Community Park, Irvine, CA
• Woodbury Community Park, Irvine, CA
• Sendero Community Park, Rancho Mission Viejo, CA
• Escencia Planning Area 2.1 Community Center & four Community Parks/Amenity Sites, Rancho Mission Viejo,CA • Planning Area 2.2 Hilltop Club and two Community Amenity Sites, Rancho Mission Viejo, CA Organization, Key Personnel, & Resumes (continued)
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Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 17 Ontario Town Square
Ontario, CA
Project Summary
RJM Design Group was the Prime Consultant for the Ontario Town Square. The Town Square is a central downtown gathering place and host to a number of community events. Town Square is organized on a diagonal view corridor and pedestrian promenade from the southwest corner of the site at Euclid on axis to the existing library, with pedestrian connections to City Hall. Town Square is designed to be flexible, capable of holding a number of different events and activities throughout the year, while creating a unique retreat for the downtown shopper, worker, and adjacent residences.
Spaces of different scale and atmosphere are developed along the central promenade, spiraling away from the central clock tower focal element. The amphitheater stage with covered shade structure element is located on the east side of the square with large grassy area for amphitheater seating and large open space to provide flexibility for various community events.
Project Team
Principal: Larry Ryan
Project Manager: Larry Mouri
Project Timeline: 2011-2014
Project Size: 2.17 acres
Design Cost: $850,000
Construction Cost: $5.3M
Client Reference
Philip Marino, Planning Department
City of Ontario
(909) 395-2036
[email protected]
Project Experience
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Item 6.
18 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Project Summary
The Norman P. Murray Community and Senior Center enjoys a reputation as an active intergenerational center. With its new 13,500 square foot addition, including a cultural and performing arts building, the center is buzzing with activities for all.
Surrounded by beautiful Oso Viejo Park, the facility offers grand terraces, pedestrian bridges and walkways, shade structures, creek overlooks, picnic areas, garden seating areas, tot lot area, Veterans Plaza, and pedestrian trail linkages to Oso Creek Trail.
The Village Green is a dual-purpose area with two soccer fields that can also be used as an area for large community events. The City of Mission Viejo often hosts music or concert events here for the public and the Mission Viejo community to attend. A dry creek bed acts as a bioswale to cleanse run-off water from the parking lot and Village Green.
Norman P. Murray Community & Senior Center
Mission Viejo, CA
Completion Date: 2008
Project Size: 20 acres
Design Cost: $253,400
Construction Cost: $7.5 million
Client Reference
Keith Rattay
Assistant City Manager/Director of Public
Services
City of Mission Viejo
(949) 470-3014
Project Team
Principal: Larry Ryan
Project Manager: Eric Chastain
Project Experience
730
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 19 Project Summary
Portola Park is a new 6.34 acre park located at the intersection of Glenn Ranch Road and Saddleback Ranch Road in Lake Forest. It is located near the new Iron Ridge community. The park provides many passive and active amenities for visitors, as well as fantastic overviews of the nearby open space.
Portola Park contains three (3) pickleball courts, which are the first public pickleball courts in the City.
A large playground offers varied play opportunities, with a climbing net, musical play elements, a large shaded play structure, and swings. Other active elements include one (1) outdoor sand volleyball court, several exercise stations, and an open turf area large enough to fit a U12 youth soccer field. The park also contains multiple shaded seating and gathering spaces, a restroom, drinking fountains, and a large picnic shelter. A perimeter walking trail winds throughout the park and connects with existing local trails. This trail system provides access throughout the region and includes hiking trail connections, such as to the nearby Whiting Ranch Wilderness Park.
The park also includes a new dog park accessible by a meandering walkway from the larger Portola Park.
The dog park contains separate areas for large and small dogs. A third space is open during maintenance of the other two dog play areas. The dog park includes doggie drinking fountains and dog agility equipment.
Shaded seating and DG walkways within and around the perimeter allow easy access for human users.
Portola Park
Lake Forest, CA
Completion Date: 2020
Project Size: 6.34 acres
Design Cost: $316,000
Construction Cost: $4.9M
Client Reference
Taylor Abernathy, Principal Civil Engineer
City of Lake Forest, Public Works Department
25550 Commercentre Drive, Suite 100
Lake Forest, CA 92630
(949) 461-3490
[email protected]
Project Team
Principal: Larry P. Ryan
Project Manager: Craig Sensenbach & Erik Curran
Project Experience
731
Item 6.
20 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Project Summary
The Cordova Park renovation encompassed a complete overhaul of the existing play area, as well as the addition of improvements to the trail system through the neighbouring greenbelt. Outdated play equipment and safety surfacing was replaced with the latest in modern play features and rubber surfacing, dubbing the new area as “The Hive.” Littered with thematic play elements, interpretive educational signage, color schemes, and even sculptural elements, park visitors are engaged not only physically but intellectually. Hexagonal-shaped conversational seating areas dot the play area like a honeycomb, pulling parents into the acts of play.
Wooden split-rail fences keep children safe by corralling them along the asphalt trails, away from the surrounding residential streets and into the play area. The trails were all re-surfaced and finished with pedestrian lighting to keep the greenbelt safe and visible for residents.
Cordova Park Renovation
Mission Viejo, CA
Project Team
Principal: Larry Ryan
Project Manager: Eric Chastain
Completion Date: 2018
Project Size: 4 Acres
Design Cost: $44,500
Construction Cost: $1.18M
Client Reference
Keith Rattay
Assistant City Manager
City of Mission Viejo
200 Civic Center Drive
Mission Viejo, CA 92691
(949) 470-3014 | [email protected]
Project Experience
732
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 21 Los Serranos Park
Chino Hills, CA
Project Summary
Los Serranos Park is a six-acre community park and a joint use agreement project between the City of Chino Hills and Chino Valley Unified School District. The project is located on vacant school property adjacent to Chaparral Elementary School. In the center of the historic Los Serranos residential neighborhood, this new park will provide long awaited park space for the community.
Because the park will be constructed on school property, the plans will need to be go through the DSA and CGS approval process.
Park amenities include a state of the art play area with contemporary play structures, including a zipline, as well as hopscotch and foursquare for more traditional play elements. Other park amenities include a central activity plaza surrounded with low seat walls with tile artwork drawn by local children, group picnic pads with overhead structures, a restroom building, LED pedestrian lighting, fitness equipment stations around a decomposed granite looped walking path, picnic table pads, bench seating areas, entry monumentation, and low water use trees and shrubs.
Meandering rock cobble drainage swales located throughout the park will be planted with wild flowers and low growing shrubs, and a biofiltration basin of native grasses will reinforce the feel of an outdoor natural oasis within the Los Serranos District.
Project Team
Principal: Larry Ryan
Project Manager: Pamela Burton
Completion Date: 2019
Project Size: 6 Acres
Design Cost: $ 332,000
Construction Cost: $ 3.9 M
Client Reference
Jonathan Marshall
Community Services Director
City of Chino Hills
[email protected]
(909) 364-2711
Project Experience
733
Item 6.
22 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Project Summary
Orange County’s newest community, Rancho Mission Viejo, is located off Ortega Highway in South Orange County. It is home to a master planned 30 acre sports park unlike any other. Nestled in a natural rolling southern California landscape setting the environmental design of Esencia Sports Park is modeled after ranch industrialized facilities with board form buildings, steel I-beam shade structures, lighting, and landscape.
This rustic sports park offers both private and public amenities including: two (2) baseball fields, one (1) softball field, custom designed restroom and concessions building, one (1) synthetic multi- use field, one (1) playground, two (2) dedicated tennis and eight (8) dedicated pickle ball courts, and parking. Additional passive support amenities include hiking trails, exercise stations, and picnicing.
The sports park also offers community aquatic facilities overlooking the park complete with restrooms, a splash pad, lap swim lanes, open recreational swimming, as well as BBQ and cabana lounge areas. The site itself was designed to eliminate the need for expensive retaining walls while maximizing the buildable area through terraced pads and elevated concourses. The resulting design created hillside terraced seating, and elevated concessions allowing for maximum spectator viewing opportunities in a cost effective manner. The new Esencia Sports Park is designed to fulfill much of the recreational needs identified for this new community.
Esencia Sports Park
Rancho Mission Viejo, CA
Project Team
Principal: Larry P. Ryan Project Manager: Zachary Mueting Project Completion: 2020
Project Size: 30 acres
Design Cost: $1,887,600
Construction Cost: $24M
Client Reference
Jennifer Taylor
Senior Project Manager
Rancho Mission Viejo Company
28811 Ortega Highway
San Juan Capistrano, CA 92693
(949) 240-3363 | [email protected]
Project Experience
734
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 23 Project Summary
Built approximately 35 years ago Yorba Linda Adventure Play area was due for an upgrade. A new building and public health codes needed to be addressed as well as the aging infrastructure. The park was just used for summer camps but the City wanted to make most of the park open to the public through out the year. The City was interested in modernizing the facility yet wanted to preserve past elements of the existing park that would be transformed into new features that both the public and summer camps could enjoy. Existing features like fort building, wiffleball play and a waterslide were kept in the new design. New features include a spray play area, elevated tree houses with connecting catwalks, a zipline, and a large shade structure were implemented.
The City performed two public input workshops as well as a workshop for the summer camp participants to gain design ideas. The City and RJM Design Group then combined all the input gathered at the workshops into the final design which kept the fort building area (for summer camps) separate from the public area of the new park.
Yorba Linda Adventure Playground
Yorba Linda, CA
Project Team
Principal: Larry Ryan
Project Manager: Eric Chastain
Completion Date: Under Construction
Project Size: 2 acres
Design Cost: $552,000
Construction Cost: $6M
Client Reference
Jeff Ruth
Recreation Superintendent
City of Yorba Linda
(714) 961-7161
[email protected]
Project Experience
735
Item 6.
24 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Project Summary
This 3.5 acre parcel located in the dense residential area of Rancho Cucamonga was in need of a neighborhood park and greenspace. Using State Park Development and Community Revitalization Grants, the City was able to finance the project without limiting park amenities. The new park site includes an outdoor fitness center with dynamic exercise stations to promote healthy living.
Other active recreation amenities include a full basketball court, spray play and shaded playground elements, and even a skate spot to appeal to the teens and pre-teens. Picnic pads are dotted throughout the park, while visitors looking for shade can enjoy the overhead picnic shelter.
Maintaining a sustainable design, vegetative swales were designed throughout the site to capture and control stormwater, while the site was landscaped using California native and drought tolerant plantings to minimize water usage. Materials from the site were re-used to construct the site features, while other required materials were locally sourced.
Community involvement was a key component in the process, involving residents in community workshops to decide on the elements incorporated in the park. Local clubs and volunteers assisted in the plant material installation, while local artists participated in the creation of public art to be displayed in the park.
Los Amigos Park
Rancho Cucamonga, CA
Completion Date: 2017
Project Size: 3.5 Acres
Design Cost: $ 362,000
Construction Cost: $ 2.7M
Client Reference
Elisa Cox
Assistant City Manager
City of Rancho Cucamonga
(909) 477-2700
[email protected]
Project Team
Principal: Robert Mueting
Project Manager: Larry Mouri
Project Experience
736
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 25 Amelia Mayberry Skate Park
Whittier, CA
Project Team
Principal: Larry P. Ryan
Project Manager: Eric Chastain
Project Summary
The Amelia Mayberry Park, an existing park in Los Angles County, had an overwhelming demand for a community skate park. This need was verified when Los Angeles neighborood land Trust took on the task of developing it using L.A. County funds. LANLT hired RJM Design Group to conduct a series of community workshops for local skaters to produce design and construction drawings.
There were 3 well-attended workshops conducted over a 6-month period and a final skatepark design was achieved. The approved design resulted in a 18,000SF skatepark with both street and urban skate features, including a 3,000SF bowl.
The park had several large existing trees that were saved and worked into the skate park design providing many shady spots surrounding the skate park. Cut out corten steel panels provided an art component as well as a border to keep skate traffic off the sidewalk leading to a senior center.
The February 2020 grand opening was well attended with over 800 people in attendance. County Supervisor Janice Hahn led the opening ceremony and once the ribbon was cut the community poured into the much needed skatepark.
Project Completion: 2020
Project Size: 14.44 acres
Design Cost: $240,000
Construction Cost: $1.2M
Client Reference
Hope Escario
Los Angeles Neighborhood Land Trust (LANLT)
315 W. 9th Street, Suite 950
Los Angeles, CA 90015
phone: (213) 797-6555
email: [email protected]
Project Experience
737
Item 6.
26 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park RJM Design Group, Inc. offers its clients personalized service that is delivered on time and within budget. The principals of RJM maintain personal involvement in all aspects of the project.
Our success is based on our ability to perform, meeting the needs of the client and the project.
Please feel free to contact all our references as we are sure they will share their success stories of projects we have helped them accomplish.
Eric LopezPublic Works DirectorCITY OF LONG BEACH333 W. Ocean BlvdLong Beach, CA 90802(562) 570-6256 | [email protected] RJM has worked with contact: 25 Services Provided:Plan Check, On-Call Landscape Architecture Services, Conceptual Design, Design Development, Construction Documents, Construction Administration References
Keith Rattay Assistant City Manager, Director of Public ServicesCITY OF MISSION VIEJO200 Civic CenterMission Viejo, CA 92691(949) 470-3018 | [email protected] RJM has worked with contact: 28 Services Provided:Plan Check, On-Call Landscape Architecture Services, Conceptual Design, Design Development, Construction Documents, Construction Administration Chris SlamaDirector of Community & Library Services CITY OF HUNTINGTON BEACH2000 Main StreetHuntington Beach, CA 92648(949) 536-5495 | [email protected] RJM has worked with contact: 12 Services Provided:Plan Check, On-Call Landscape Architecture Services, Conceptual Design, Design Development, Construction Documents, Construction Administration Rozanne AdantoDirector of Recreation & Community Services CITY OF BELL GARDENS7100 Garfield AvenueBell Gardens, CA 90201 (562) 806-7650 | [email protected] RJM has worked with contact: 2 Services Provided:Landscape Architecture Services, Conceptual Design, Design Development, Construction Documents, Construction Administration Jennifer TaylorSenior Project ManagerRANCHO MISSION VIEJO28811 Ortega HighwaySan Juan Capistrano, CA 92693 (949) 240-3363 | [email protected] RJM has worked with contact: 5 Services Provided:Landscape Architecture Services, Conceptual Design, Design Development, Construction Documents, Construction Administration 738
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 27 Scope of Services
SCOPE OF WORK
The following approach is intended to communicate how RJM will assist the City of Beaumont in finalizing the preliminary plan identified in the RFP and ultimately prepare complete construction and specification documents for a 14-acre community park. Tasks and methodology below are based upon our experience with similar projects. In preparation for construction documents, we have assembled a team to thoroughly evaluate all the site elements to develop a realistic preliminary plan with current construction costs estimates. The scenario described is flexible and can be modified to better meet the needs of the City of Beaumont based on your review and feedback.
Task 1 - Project Management
A. Kick-Off Meeting with the City
Meet with the City to review and clarify the overall objectives for the development of Stewart Park. Discuss project goals, existing documentation, agency review, budget details and project scheduling. During this review, we shall determine appropriate procedures to promote efficient working relationships and communication among all participants who need to interact with the Consultant Team. The RJM Consultant Team shall prepare meeting notes and action items based on meeting outcomes.
As each stage of the project progresses there will be various meetings held on specific topics. In addition to these meetings, we propose holding regular monthly meetings (assumed 12 months) will be held via zoom or other video conference methods to review and track overall project coordination city updates on the park development progress.
Task 2 - Data Gathering and Analysis
A. Document Review
Review pertinent base information regarding this project including existing plans and documents, mapping, drainage, utility easements, topography, and other relevant information.
Our proposal has assumed the following items will be provided by the City (as available):
1. As Built Information of Existing Facilities, Adjacent Street and Public Facilities.
2. Adjacent Development Plans
3. Title Report
4. Utility infrastructure availability
5. Edison and BCVWD plans
B. Field Investigation
In coordination with City Staff our team to photo document existing conditions including visual location and condition of topographic survey elements, circulation, existing trees, vegetation, utilities, drainage, irrigation, topography, easements, physical limitations, external influences, adjacent property relationships, infrastructure, walkways, and adjacent roads. 739
Item 6.
28 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park Specifically, our proposal includes the following analysis:
1. Irrigation Availability: Irrigation program analysis for anticipated improvements including potable and reclaimed availability.
2. Electrical Availability:: Review existing electrical utility services and size availability.
3. Architectural: Our team will review the existing structures that will be removed for the new park development in preparation for the development of a demolition plan.
Emphasis will be on utility infrastructure and placement of new facilities to evaluate cost considerations.
4. Dry Utility Review:: Our team will focus on identifying the existing dry utility facilities on Orange Ave. and Maple Ave. adjacent to the project site, what impact they have on the schedule and budget. Further assessment will focus on identifying the planned development dry utility requirements that will be required based on the design components.
C. Site Analysis/Opportunities & Constraints Exhibits
The next task will be to document and map all the existing features of the site including those that will be opportunities and/or constraints to the project. The exhibits will take the form of a photo board, and an illustrative map, that will be used to illustrate the key site issues of the project to community members and City officials.
D. Update the Preliminary Conceptual Plan
Based upon information garnered from City staff (including any community input the city may have received to date), RJM shall prepare a revised conceptual plan at appropriate scale showing spatial relationships for each potential feature/element. These plans will illustrate the spatial relationships of the site elements, parking considerations, and residential proximity to the park.
1. RJM will meet with City staff to review the revised conceptual plan and incorporate City comments.
2. After City approval of the revised conceptual plan RJM will develop a final conceptual plan. The resulting plans will provide an illustrative for the project site and be the basis for the construction cost estimate. Exhibits highlighting site features will include:
i. Preliminary grading and earthwork quantities
ii. Schematic layout
iii. Parking Analysis
iv. Amenity layout
v. Project narrative
3. RJM will meet with city staff to review final conceptual plan and incorporate final City comments.
4. Develop Preliminary Statement of Probable Construction Cost Estimate based on approved final conceptual plan per City direction.
Scope of Services
740
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 29
5. Submit Construction Cost Estimate to staff and project committee for review and comment.
E. Dedicated Project website
Understanding the public visibility of this project and its proximity to residential areas we propose a project website that will identify the improvements and their visual impacts to the community.
RJM will build an ESRI story map website that can be used to collect community feedback, develop online surveys, provide prerecorded video updates, illustrate plans, and share 3D visualizations in 360 virtual simulations (Developed in task 6-c). Further during construction this site can be used to illustrate construction progress and continue to provide updates to the community.
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(1) Meeting with City to review Preliminary Conceptual Plan (1) Meeting with City to review Revised Conceptual Plan DDeelliivveerr aa bblleess::
Preliminary Schedule; Meeting Agenda/Minutes; Photo Boards of Site Photos /Character Imagery; Site Analysis and Opportunities/Constraints Exhibit, Refined Preliminary Conceptual Plan including Schematic Layout, Preliminary Grading, Preliminary Cost Estimate, Website development.
Task 3 - Investigations
A. Aerial Topographic Survey:
Our team will prepare a topographic survey to include one-foot contour intervals to be utilized for the base plan development and ultimately construction documents. The survey information will encompass development of a digital topographic CAD file, field survey verifications, property limits retrieved from city and county records, and a base plan with vertical and horizontal control.
B. Geotechnical: Investigations including surface reconnaissance, subsurface exploration, obtaining representative soil samples, laboratory testing, review of relevant geotechnical literature, and preparation of a geotechnical report documenting the findings. We will perform a site reconnaissance to observe the existing site conditions and to mark the locations of our proposed subsurface investigation. Dig Alert will be contacted to identify potential conflicts with known underground utilities prior to drilling.
We have assumed that no encroachment permits will be required other than a no-fee permit from City of Beaumont.
The field exploration will consist of the advancement of (8) hand-excavated within the project site reaching depths of 3 to 4 feet below existing grade (or practical refusal); 2 full days of exploration at prevailing wage rates has been assumed. We will log all field exploration work and obtain bulk and/or relatively undisturbed soil samples for geotechnical laboratory testing. This will provide soil data for laboratory testing and design of necessary foundation types and 741
Item 6.
30 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park pavement sections. The test pits will be backfilled with the excavated soils. Infiltration testing has been included in this scope, which would be performed the day following the explorations.
Laboratory testing will be performed to establish relevant engineering properties of the in-situ soil materials. Laboratory testing may include in-situ moisture and density, expansion potential, Atterberg Limits, soil corrosivity, and determination of consolidation and shear strength characteristics. The exact quantities and types of tests are based on subsurface conditions encountered during our subsurface exploration.
Geotechnical engineering analysis will be performed on all information obtained from the field exploration, and laboratory testing. A geotechnical investigation report will be prepared summarizing the data collected and presenting our findings, conclusions, and geotechnical recommendations for design and construction. Our geotechnical report will address:
SS ii ttee CCoo nndd iitt ii oonn ss:: We will review and summarize the surface, subsurface, and ground water conditions and the engineering properties of the subsurface material encountered during the site investigation and obtained from the existing data review.
SS eeiissmmiicc ii ttyy aann dd GG eeoo ll oo ggiicc HHaazzaarr dd ss:: We will discuss site-specific seismicity and geologic hazards, including seismic design parameters and detailed description of the location and characteristic of known faults near the site and the potential for fault rupture through the site, liquefaction, seismic-induced land sliding, and earthquake-induced ground subsidence and/or flooding.
FF oouu nndd aa ttiioo nn ss aann dd SSllaabb ss:: Utilizing the data collected during our investigation, we will discuss suitable foundation types and slabs for the proposed improvements, including the splash pad, bandshell, ball courts and auxiliary structures.
EE aa rrtt hhww oorr kk :: We will present earthwork criteria, including recommendations for clearing and site preparation, grading considerations, subgrade preparation, compaction, materials for fill, temporary cut and fill slopes, utility trench backfill, surface drainage and landscaping considerations, and recommendations for wet soil conditions, as necessary.
AA sspp hhaalltt PPaavvee mmee nntt //HH aa rr ddsscc aa ppee :: Utilizing the data collected during our investigation, we provide both pavement sections and recommendations for hardscape/paver design.
CC oorr rroo ssiioo nn :: On-site soil samples will be tested for soil sulfate and chloride content, pH, and resistivity to address corrosion issues at the site.
IInn ffii ll ttrr aa ttiioo nn :: Results of the infiltration testing performed during the field exploration will be presented for use in infiltration design.
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Out Team shall perform a hydrological assessment of the exiting park and tributary area in order to quantify the potential impact of floodwater within the project boundary. This shall include a risk assessment of the current flood capacity of the park, as well as an assessment of how proposed additions to the park will alter or increase surface flows.
Scope of Services
742
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 31
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CAD Topographic Base Plan; geotechnical report
TTaasskk 44 -- EEnnvviirroonnmmeennttaall SSeerrvviicceess RJM team member Montrose will prepare reports and documents pursuant to the requirements of the California Environmental Quality Act (CEQA) and the city's adopted CEQA procedures.
Deliverable products will be developed for the Project upon completion of environmental review and evaluation. These deliverables will be produced in cooperation with City personnel and associated state and federal agencies. Specific tasks will include the following:
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Upon notification and notice to proceed, our team will participate an environmental kick-off meeting with City staff to discuss the project specifics.
Our team member Montrose will review additional data for the project area from the City, local, state, and federal agencies, and other sources that may be affected by or have relevance to the project. This information forms a key part of the foundation of the CEQA documents and will be reviewed and incorporated into the analysis.
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Based upon early consultation with the City, RJM team member Montrose will prepare an Initial Study (IS) in conformance with CEQA Guidelines Section 15063(c) for the Project. Montrose will evaluate potential significant impact areas in conformance with an approved City environmental checklist; incorporating relevant data from records searches and subsequent technical studies. The IS will contain:
• project description
• environmental setting
• potential environmental impacts and brief explanations to support findings • mitigation measures for any significant effects
• consistency with plans and policies
• names of parties responsible for preparation
The data and conclusion derived from the IS will be reviewed by the City and interested stakeholders to determine the extent and scope of any additional CEQA documentation needed for the project.
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RJM Team member Montrose will prepare a Notice of Preparation (NOP) for review and approval by the City. Once approved, Montrose will send the NOP to the Office of Planning and Research and distribute the document to other interested/relevant agencies and individuals. Distribution will be based on a City-approved distribution list to be prepared and maintained by Montrose. This task includes certified mailing of up to 25 notices to affected agencies and interested parties. Montrose assumes that posting in the local newspaper and any radius mailing will be provided by the City.
743
Item 6.
32 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park SSccooppiinngg
The IS and NOP will be circulated for a 30-day public review. Montrose will work with the City in arranging and conducting a scoping meeting for the public and responsible agencies. Montrose will attend the public scoping meeting, to be facilitated by the City, prepare a PowerPoint presentation about the topics that will be addressed in the Supplemental EIR, and will prepare a summary of issues identified at the scoping meeting.
CC.. CCoooorrddiinnaattiioonn wwiitthh SSeelleecctteedd RReessoouurrccee AAggeenncciieess Montrose, in consultation with the City, will engage the resource and regulatory agencies and stakeholders early in the process to educate them on issues, solicit input and scoping, and develop an ongoing dialogue. We will solicit their thoughts of the key issues, their expectations and requirements, and a schedule for interactions with the Montrose team. We will offer to draft their staff reports to expedite the schedule. As directed by the City, we will meet individually with these entities to develop trust and to minimize surprises or misunderstandings.
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Given the foregoing we conclude that an Initial Study and Mitigated Negative Declaration (IS/MND) is the likely level of review required under CEQA. We anticipate that the following technical studies will need to be prepared as part of the IS/MND process:
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The project is located within the South Coast Air Basin (SCAB), which is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD). Baseline meteorological and air quality data developed through the California Air Resources Board (CARB) will be utilized for the description of existing ambient air quality. Based on data provided by the project applicant, emissions generated during demolition and construction activities will be quantified. A general description of the major phases of each phase and their timing will be required. The air pollutant emissions generated during demolition and construction will be compared to the SCAQMD Regional Thresholds of Significance.
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Our Team will prepare an inventory of the greenhouse emissions (GHG) from both direct and indirect sources. The emissions inventory will be quantified with the CalEEMod model.
The GHG reduction associated with the project’s design features will be quantified utilizing the California Air Pollution Control Officers Association (CAPCOA) methodology (Quantifying Greenhouse Gas Mitigation Measures – A Resource for Local Government to Assess Emission Reductions from Greenhouse Gas Mitigation Measures [September 2010]).
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We will prepare a traffic impact analysis to support environmental documentation of the proposed Project. The analysis will provide data to evaluate potential short-term traffic impacts related to the project. Montrose, in consultation with the City, will engage the resource and regulatory agencies and stakeholders
44.. BBiioollooggyy
Our team will review applicable existing data and conduct desk-top review of the project area. We will prepare a biological memorandum for the Project including review of existing nesting birds and associated terrestrial and aquatic wildlife in accordance with Federal, State and local regulations.
Scope of Services
744
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 33
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Construction would occur during implementation of the proposed project. Noise impacts from construction sources will be analyzed based on the anticipated equipment to be used, length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. The construction noise impacts will be evaluated in terms of maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at adjacent sensitive locations.
Ultimately our team will prepare the Administrative Draft IS/MND, using a City-approved CEQA checklist. This document will reflect new site plans, new/revised technical studies, and any additional information gathered during the Research/Investigation. The Administrative Draft IS/MND will be submitted to the City for review and approval.
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(1) Environmental Kick off Meeting
(3) Attendance at Public Meetings to review status, preparation, and initial study review
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Field Survey and technical reports, Administrative Draft and Final Initial Study, NOP, Scoping Meeting Response to Comments
TTaasskk 55 -- PP rreelliimmiinnaa rryy DDeessiiggnn // DD eessiiggnn DDeevveellooppmmeenntt Prepare Design Development Plans based upon the approved Preliminary Conceptual Design Plans in order to fix and describe the scope and character of the entire Project, including landscape architectural, architectural, civil, and electrical systems, materials and such other elements as may be appropriate. During this phase our team will build off the final conceptual plan and further refine elements to clearly identify the textures, materials, and architecture vocabulary of the various site elements. These refined elements will be utilized in developing subsequent 3D visualizations.
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Prepare digital design development base plans relative to the final conceptual; plan developed in Task 2. The Base Plan for the proposed improvements will be prepared digitally (20-scale) and will be utilized as the project’s Base Plan for Construction Documents. Specific alignment and orientation of all the project’s proposed ‘ground plane’ elements will be indicated. Upon completion cost estimates will be updated to include the latest information available.
The anticipated enhancements include:
• Natural Turf Multi-use field
• Bandshell
• New Splash Pad
• Picnic Pavilion
• New playground
• Gaga ball courts
• Upgraded skate park
• Parking layout
• Walking / jogging paths
745
Item 6.
34 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park • Site Furnishings
• Pedestrian Lighting
• Landscape
• Irrigation
BB.. PP rree--CCoonnssttrruuccttiioonn DDooccuummeennttaa ttiioonn CCoooorrddiinnaattiioonn MMeeeettiinngg Upon completion of the design development plans the design team working with City staff will coordinate with the following agencies for review:
• Riverside County Fire Authority (RCFA)
• City of Beaumont Building and Safety, Planning, Fire, Public Works CC.. 33DD VViissuuaalliizzaa ttiioonnss
Following the approval of the design development plans, the design team will produce a 3D model of the conceptual layout which will provide an isometric site plan, pedestrian views, and complete with a 3D animation video. Benefits of the 3D modeling is different view points can be generated to illustrate the various relationships of the surrounding residential areas and the park itself. The final video animation will include a birds eye overview of the park as well as ground level experiences.
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1. RJM will meet with city staff to review final design development plan and incorporate final City comments.
2. Develop Preliminary Statement of Probable Construction Cost Estimate based on approved final design development plan per City direction.
3. Submit Construction Cost Estimate to staff and project committee for review and comment.
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• (2) Meetings with staff to review design development plans • (1) Pre-Construction Document Coordination Meeting with City Staff • (1) Coordination Meeting with RCFA
• (1) Joint Meeting with Building and Safety, Planning, Fire, and Public Works • (1) Meeting to review 3D visualizations and rendering walkthrough DDeelliivveerr aa bblleess::
• 20 Scale Base Plan, Refined Schematic layout plans, schematic restroom plan, Design development boards illustrating site furnishings, layouts, colors textures and materials for all ground plane elements, 3D visualizations and walkthrough rendering
TTaasskk 66 -- PP rrooppeerrttyy,, EEaa sseemmeenntt && RR iigghhtt--ooff--wwaa yy SSuuppppoorrtt Our Team shall pull preliminary title reports on all project parcels and review all permanent facilities and construction activities to be located within City property, City easements, temporary construction easements, or within city street right-of-way.
Scope of Services
746
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City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 35 Understanding public street ROW on 9th Street and 10th Street between Orange Avenue and Maple Avenue will be vacated RJM shall work with the City to verify that all necessary documentation and recording of these Street ROW vacations has been complete.
Remaining utilities within the vacated streets, including 8-inch and 10-inch water lines, gas, cable will be coordinated to provide permanent easements for continued access and maintenance. For the purposes of this proposal, we have allotted two easement definitions. Each individual easement thereafter will be identified as additional services.
Our Team shall prepare necessary documentation for merging the three city parcels into one continuous City parcel and assist the City in recording these changes. A final boundary survey shall be conducted, and documentation and recording of the boundary survey shall be provided to the City.
DDeelliivveerr aa bblleess::
Preliminary Title Report, Street Vacations, Two Utility Easements, Parcel Merger with Boundary Survey
TTaasskk 77 -- JJuurriissddiiccttiioonnaall CCoooorrddiinnaattiioonn RJM shall coordinate with Southern California Edison for service needs and electrical capacity requirements. Coordinate with Edison to verify circuit capacity and number of new services required for all new park facilities.
Our Team shall coordinate with Beaumont Cherry Valley Water District (BCVWD) for water service needs and capacity requirements. Coordinate with BCVWD to verify available water pressures and volumes required for proposed facilities.
RJM and our Team will coordinate with RFCF&WCD for changes within the existing basin on site. RJM will submittal plans to RCFC&WCD for review and approval, as well as addressing 2 rounds of comments made by RCFC&WCD during the application and approval process.
RJM shall coordinate with existing utilities to provide permanent easements for continued access and maintenance of existing utilities.
MMeeeettiinnggss::
(1) Kick-Off with RFCF&WCD
(1) Kick-Off with Southern California Edison
(1) Kick-Off with BCVWD
(2) Conceptual Plan Review Meetings with RFCF&WCD
(2) Conceptual Plan Review Meetings with Southern California Edison (SCE) (2) Conceptual Plan Review Meetings with BCVWD
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36 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park TTaasskk 88 -- SSCCEE EElleeccttrriiccaall PPllaann ooff SSeerrvviiccee New electrical services will be planned for the splash pad pumps, pavilion lights, lighting improvements, new band shell, hookups for vendor/street fair locations, and other proposed improvements. Our Team shall coordinate all activities with Southern California Edison (SCE) to obtain an electrical plan of service for all new park facilities.
RJM shall coordinate application for required SCE permits, preparation, and submittal of plans to SCE, and provide two rounds of plan revisions based on SCE comments.
DDeelliivveerr aa bblleess::
Electrical power requirement calculations, Preliminary Utility composite plan update
TTaasskk 99 -- BBeeaauummoonntt CChheerrrryy VVaa lllleeyy WWaa tteerr DDiissttrriicctt PPllaann ooff SSeerrvviiccee
New water services will be designed for the splash pad pumps, drinking fountains, irrigation, and hookups for vendor/street fair locations. RJM shall coordinate with BCVWD to obtain a water service plan for the identified park facilities.
DDeelliivveerr aa bblleess::
Water Service calculations and analysis, Utility composite plan update
TTaasskk 1100 -- FFiinnaa ll DDeessiiggnn aanndd CCoonnttrraa cctt DDooccuummeennttss This phase of the project consists of the preparation of the construction documents to include final drawings, specifications, and structural calculations. Our proposal includes complete landscape, civil engineering, architectural, electrical, and structural engineering for site elements, for the 14-acre site required to construct the project. Construction drawings will be submitted at 30%, 60%, 90% review by the city’s selected Construction Management firm. 100% complete construction drawings will be submitted to the city for submittal plan check review and approval. Upon approval the design team shall also provide the city with digital PDF files for all construction sheets. Specifically, we have outlined the following tasks:
AA.. CCoonnssttrruuccttiioonn KKiicckk--ooffff mmeeeettiinngg RJM will hold regular meetings monthly during the construction phase (anticipated eight-month schedule) with City Staff and the city’s selected construction management firm.
BB.. SSiittee DDeessiiggnn// DD ooccuummeennttaa ttiioonn Services during the Construction Documents Phase consist of preparation of drawings and specifications based on approved Design Development Documents, setting forth in detail the landscape requirements for the project including:
1. Site Demolition Plans
2. Site Construction/Layout Plans
3. Construction Enlargement Plans
4. Landscape Construction Details
5. Planting Plans
6. Irrigation Plans
Scope of Services
748
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 37
7. Dry Utility Composite Plan
8. Utility modification coordination (for removal or relocation of services)
9. Structural Details, Plans and Calculations
CC.. CCiivviill DDeessiiggnn//DD ooccuummeennttaattiioonn Services during the Construction Document Phase consist of preparation of final civil engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the civil construction requirements for the Project.
1. Title Sheet
2. Notes/Details
3. Demolition Plan
4. Precise Grading Plan
5. LID/Hydromod. Design
6. Water/Sewer Plan
7. Horizontal Control Plan
8. Erosion Control Plan
9. Hydrology Report
10. WQMP
11. NPDES/SWPPP/NOI
12. Earthwork Calculations
13. Cost Estimate
14. Specifications
DD .. AArrcchhiitteeccttuurraall DDeessiiggnn // DD ooccuummeennttaattiioonn Services during the Construction Document Phase consist of preparation of final architecture, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the architectural requirements for the Project. The project will be designed using the 2019 CBC as amended by the City of Beaumont, and other applicable and current local codes including the CalGreen Checklist for Sustainable Design.
Our proposal is limited to delivering architectural services for the design of the proposed new prefabricated public restroom facility and potential refurbishment of the existing restroom including finishes, fixtures, and exterior façade. The new restroom facility is estimated to be between 600SF and 800SF, have passive ventilation, vandal resistant fixtures, and be of masonry construction.
NNoottee:: Fire sprinkler and fire alarm drawings and calculations (to be design-build by general contractor)
EE.. EElleeccttrriiccaa ll DDeessiiggnn // DDooccuummeennttaa ttiioonn
1. Electrical load calculations
2. Electrical drawings and specifications including the following:
a) Single line diagram and load calculations.
b) New Single SCE Service
c) Complete lighting plans for walkways, parking lots, picnic pavilion, bandshell splash pad area, monument signage and required security lighting. d) Complete lighting and power plans for prefabricated restroom facility. 749 Item 6.
38 | City of Beaumont • Landscape Architecture & Design Services for Stewart Park e) Complete power plans with all required general and specialized power connections for event staging.
f) Power connection to EV chargers.
g) Calculation of electrical loads, short circuit calculations and voltage drop calculations h) Schedules, legends and details as required.
3. Title 24 lighting calculations.
4. Photometric Plan and calculation for proposed project lighting.
FF.. TTeecchhnniiccaa ll SSppeecciiffiiccaa ttiioonnss Technical specifications for each of the above disciplines will be incorporated into the project manual. Site work construction specification will be prepared utilizing the Standard Specifications for Public Works Construction (Greenbook) format.
MMeeeettiinnggss::
(8) Monthly review Meetings
(1) Project 100% completion meeting
DDeelliivveerr aa bblleess::
30%, 60%,90%, and 100% Plans and specifications, updated cost estimates at each plan submittal.
TTaasskk 1111 –– BBiiddddiinngg PP rroocceedduurreess RJM shall assist the City with the Bidding Phase of the project. Questions, clarifications, or conflicts arising out of the bidding process will be resolved by addenda prepared by the Consultant. Addenda to the contract for construction shall be prepared in writing to document any clarification or modification made to the contract documents. In addition, the consultant shall attend a pre-bid conference and assist the City in reviewing the bid submittals.
TTaasskk 1122 –– CCoonnssttrruuccttiioonn OO bbsseerrvvaa ttiioonn//AAddmmiinniissttrraa ttiioonn (FINAL SCOPE TO BE NEGOTIATED BASED ON CITY’S INVOLVEMENT / COORDINATION WITH A
CONSTRUCTION MANAGER)
During the Construction Phase of the project, the following services shall be furnished:
AA.. PP rree--ccoonnssttrruuccttiioonn CCoonnffeerreennccee
A pre-construction conference shall be organized and conducted to brief all parties concerned with general and special requirements of the contract for construction. Procedural matters, routing of information, and project representatives shall be defined. Attendees shall include representatives from the City staff, the Consultant, the Contractor, and all major subcontractors.
BB.. JJoobb SSiittee MMeeeettiinnggss
Job site meetings (anticipate twenty-four (24) meetings) shall be scheduled and conducted by the Consultant for the same day and time through the duration of the project. Scheduling, coordination, requests for information, and changes to the contract for construction are routinely monitored. The consultant shall publish and distribute a field report for each job site meeting, Scope of Services
750
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 39 documenting the progress of construction and specifically noting current and delinquent action items.
CC.. SSuubbmmiittttaall aanndd SShhoopp DDrraawwiinngg RReevviieeww
The Consultant shall review all required shop drawings and related submittals as required by the contract documents.
DD.. PPrroojjeecctt CClloossee--OOuutt
At the completion of the Construction Phase a final job site meeting and review of the entire facility shall be conducted. A final punch list will be published and distributed by the Consultant to all parties concerned, specifically noting required corrections, non-conforming work, and work remaining to be completed. A second walk-through shall be conducted when all punch list items have been corrected, at which time a Final Notice of Completion shall be filed by the City. Conduct a final walk through approximately 12 months after completion of construction to conduct a warranty review site walk with Owner.
EE.. RReeccoorrdd DDrraawwiinnggss
Consultant will review contractor submitted Record Drawings for contract conformance and completeness based upon field observations made during the construction observation/administration task and the original contract documents. Consultant shall not be held responsible for inaccuracies of the contractor provided record drawings. Any site visits required to verify information contained on the contractor’s as-built drawings will be provided on an hourly basis.
Scope of Services
C. David Molina Park | Long Beach, CA (RJM Project)
751
Item 6.
Task 1: Project ManagementKick Off MeetingMReview MeetingMMMMMMMMMMMMA. Document ReviewMB. Field InvestigationMC. Site Analysis/Opportunities & Constraints ExhibitsD. Update the Preliminary Conceptual PlanME. Dedicated Project website (Can continue during construction phase)A. Aerial Topographic SurveyB. GeotechnicalC. Hydrological Assessment:A. Data GatheringB. Initial StudyMC. Coordination with Selected Resource AgenciesMD. Technical StudiesA. Design Development PlansMMMB. Pre-Construction Documentation Coordination MeetingMC. 3D VisualizationsMD. 30% level engineering design drawings and cost estimateMTask Coordination and DevelopmentMMTask Coordination and DevelopmentMMTask Coordination and DevelopmentMMTask Coordination and DevelopmentMMA. Construction Kick-off meetingMB. Site Design/ DocumentationMMMC. Civil Design/DocumentationMMMD. Architectural Design / DocumentationMMME. Electrical Design / DocumentationMMMF. Technical SpecificationsMMMAnticipated 3 month review / posting /and award periodMMConstruction Continues past project projected scheduleM3429303132332425262728Task 12: Construction Observation / Administration1234Task 4: Environmental ServicesTask 5: Preliminary Design / Design DevelopmentTask 6: Property, Easement, and Right-of-Way SupportTask 7: Jurisdictional CoordinationTask 11: Bidding ProceduresTask 2: Data Gathering & Analysis23MONTH10111213Task Description56789Task 3: InvestigationsTask 9: Beaumont Cherry Valley Water District Plan of ServiceTask 8: SCE Electrical Plan of ServiceTask 10: Final Design & Contract DocumentsCity of BeaumontStewart Park Improvement ProjectFebruary 23, 2022NOTE: This schedule is subject to change based on Notice to Proceed date, City and other agencies reviews, Regulatory permit processing, Utility company processing and Optional Services141516171819202122Page 1 of 1752 Item 6.
At RJM Design Group, we believe in
consistency. All projects, no matter what scale,
are met with the same degree of precision
and artistry by our team. RJM’s effective
communication, seasoned staff, community
involvement, and project execution expertise
are what set us apart from other design firms.
Simply put, our clients and our communities,
matter. We add a level of detail and character
to our designs that you will not find elsewhere.
At RJM Design Group, we have found a way to
fuse functional designs with what our clients
want – and that, is the RJM difference.
753
Item 6.
City of Beaumont • Landscape Architecture & Design Services for Stewart Park | 42 RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
[email protected]
www.RJMdesigngroup.com
[949] 493-2690 fax
[949] 493-2600 phone
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AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR
THIS AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR is made and effective as of the ___ day of ___________, 2022, by and between the CITY OF BEAUMONT (“CITY”) whose address is 550 E. 6th Street, Beaumont, California 92223 and PlaceWorks, whose address is 700 South Flower Street Suite 600, Los Angeles, California 90017 (“CONTRACTOR”).
RECITALS
This Agreement is entered into on the basis of the following facts, understandings and intentions of the parties to this Agreement:
A. CITY desires to engage CONTRACTOR to provide landscape architecture and engineering design services and construction documents for the Stewart Park Improvement Project; and
B. CONTRACTOR has made a proposal (“Proposal”) to the CITY to provide such professional services, which Proposal is attached hereto as Exhibit “A”; and
C. CONTRACTOR agrees to provide such services pursuant to, and in accordance with, the terms and conditions of this Agreement, and represents and warrants to CITY that CONTRACTOR possesses the necessary skills, licenses, certifications, qualifications, personnel and equipment to provide such services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and mutual covenants contained herein, CITY and CONTRACTOR agree as follows:
1. Term of Agreement. This Agreement is effective as of the date first above written and shall continue until terminated as provided for herein. Notwithstanding anything in this Agreement to the contrary, this Agreement shall automatically terminate after three (3) years unless extended by the parties with the approval of the City Council of the CITY.
2. Services to be Performed. CONTRACTOR agrees to provide the services (“Services”) as follows: landscape architecture and engineering design services as provided in the Proposal and any related services which the City may request in writing. All Services shall be performed in the manner and according to the timeframe set forth in the Proposal.
CONTRACTOR designates Jesse Jones as CONTRACTOR’S professional responsible for overseeing the Services provided by CONTRACTOR.
3. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR’s sole cost and expense, employ such competent and qualified independent associates, subcontractors and consultants as CONTRACTOR deems necessary to perform the Services; provided, however, that CONTRACTOR shall not subcontract any of the Services without the written consent of 762
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2 CITY.
4. Compensation.
4.01 CONTRACTOR shall be paid at the rates set forth in the Proposal and shall not increase any rate without the prior written consent of the CITY. Notwithstanding anything in this Agreement to the contrary, total fees and charges paid by CITY to CONTRACTOR under this Agreement shall not exceed Six Hundred Forty Seven Thousand Nine Hundred Seventy One dollars ($647,971).
4.02 CONTRACTOR shall not be compensated for any Services rendered nor reimbursed for any expenses incurred in excess of those authorized unless approved in advance by the CITY, in writing.
4.03 CONTRACTOR shall submit to CITY, on or before the fifteenth (15th) of each month, itemized invoices for the Services rendered in the previous month. The CITY shall not be obligated to pay any invoice that is submitted more than sixty (60) days after the due date of such invoice. CITY shall have the right to review and audit all invoices prior to or after payment to CONTRACTOR. This review and audit may include, but not be limited to CITY’s:
a. Determination that any hourly fee charged is consistent with this Agreement's approved hourly rate schedule;
b. Determination that the multiplication of the hours billed times the approved rate schedule dollars is correct;
c. Determination that each item charged is the usual, customary, and reasonable charge for the particular item. If CITY determines an item charged is greater than usual, customary, or reasonable, or is duplicative, ambiguous, excessive, or inappropriate, CITY shall either return the bill to CONTRACTOR with a request for explanation or adjust the payment accordingly, and give notice to CONTRACTOR of the adjustment.
4.04 If the work is satisfactorily completed, CITY shall pay such invoice within thirty (30) days of its receipt. Should CITY dispute any portion of any invoice, CITY shall pay the undisputed portion within the time stated above, and at the same time advise CONTRACTOR in writing of the disputed portion.
5. Obligations of CONTRACTOR.
5.01 CONTRACTOR agrees to perform all Services in accordance with the terms and conditions of this Agreement and the Proposal. In the event that the terms of the Proposal shall conflict with the terms of this Agreement, or contain additional terms other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.
5.02 Except as otherwise agreed by the parties, CONTRACTOR will supply all 763
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3 personnel, materials and equipment required to perform the Services. CONTRACTOR shall provide its own offices, telephones, vehicles and computers and set its own work hours. CONTRACTOR will determine the method, details, and means of performing the Services under this Agreement.
5.03 CONTRACTOR shall keep CITY informed as to the progress of the Services by means of regular and frequent consultations. Additionally, when requested by CITY, CONTRACTOR shall prepare written status reports.
5.04 CONTRACTOR is responsible for paying, when due, all income and other taxes, fees and withholding, including withholding state and federal taxes, social security, unemployment and worker’s compensation, incurred as a result of the compensation paid under this Agreement. CONTRACTOR agrees to indemnify, defend and hold harmless CITY for any claims, costs, losses, fees, penalties, interest, or damages suffered by CITY resulting from CONTRACTOR’s failure to comply with this provision.
5.05 In the event CONTRACTOR is required to prepare plans, drawings, specifications and/or estimates, the same shall be furnished in conformance with local, state and federal laws, rules and regulations.
5.06 CONTRACTOR represents that it possesses all required licenses necessary or applicable to the performance of Services under this Agreement and the Proposal and shall obtain and keep in full force and effect all permits and approvals required to perform the Services herein. In the event CITY is required to obtain an approval or permit from another governmental entity, CONTRACTOR shall provide all necessary supporting documents to be filed with such entity.
5.07 CONTRACTOR shall be solely responsible for obtaining Employment Eligibility Verification information from CONTRACTOR’s employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that CONTRACTOR’s employees are eligible to work in the United States.
5.08 In the event that CONTRACTOR employs, contracts with, or otherwise utilizes any CalPers retirees in completing any of the Services performed hereunder, such instances shall be disclosed in advance to the CITY and shall be subject to the CITY’s advance written approval.
5.09 Drug-free Workplace Certification. By signing this Agreement, the CONTRACTOR hereby certifies under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug -Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug- free workplace.
5.10 CONTRACTOR shall comply with all applicable local, state and federal laws, rules, regulations, entitlements and/or permits applicable to, or governing the Services authorized hereunder.
764
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4 6. Insurance. CONTRACTOR hereby agrees to be solely responsible for the health and safety of its employees and agents in performing the Services under this Agreement and shall comply with all laws applicable to worker safety including but not limited to Cal-OSHA.
Therefore, throughout the duration of this Agreement, CONTRACTOR hereby covenants and agrees to maintain insurance in conformance with the requirements set forth below. If existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. CONTRACTOR shall provide the following types and amounts of insurance:
6.01 Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate; CONTRACTOR agrees to have its insurer endorse the general liability coverage required herein to include as additional insured’s CITY, its officials, employees and agents. CONTRACTOR also agrees to require all contractors and subcontractors to provide the same coverage required under this Section 6.
6.02 Business Auto Coverage in an amount no less than $1 million per accident.
If CONTRACTOR or CONTRACTOR’s employees will use personal autos in performance of the Services hereunder, CONTRACTOR shall provide evidence of personal auto liability coverage for each such person.
6.03 Workers’ Compensation coverage for any of CONTRACTOR’s employees that will be providing any Services hereunder. CONTRACTOR will have a state-approved policy form providing statutory benefits as required by California law. The provisions of any workers’ compensation will not limit the obligations of CONTRACTOR under this Agreement. CONTRACTOR expressly agrees not to use any statutory immunity defenses under such laws with respect to CITY, its employees, officials and agents.
6.04 Optional Insurance Coverage. Choose and check one: Required _X_ /Not Required ___; Errors and omissions insurance in a minimum amount of $2 million per occurrence to cover any negligent acts or omissions committed by CONTRACTOR, its employees and/or agents in the performance of any Services for CITY.
7. General Conditions pertaining to Insurance Coverage
7.01 No liability insurance coverage provided shall prohibit CONTRACTOR from waiving the right of subrogation prior to a loss. CONTRACTOR waives all rights of subrogation against CITY regardless of the applicability of insurance proceeds and shall require all contractors and subcontractors to do likewise.
7.02. Prior to beginning the Services under this Agreement, CONTRACTOR shall furnish CITY with certificates of insurance, endorsements, and upon request, complete copies of all policies, including complete copies of all endorsements. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.
7.03. All required policies shall be issued by a highly rated insurer with a minimum A.M. Best rating of “A:VII”). The insurer(s) shall be admitted and licensed to do business 765
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5 in California. The certificates of insurance hereunder shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice has been given to CITY.
7.04 Self-insurance does not comply with these insurance specifications.
CONTRACTOR acknowledges and agrees that that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, shall apply first and on a primary, non- contributing basis in relation to any other insurance, indemnity or self-insurance available to CITY.
7.05 All coverage types and limits required are subject to approval, modification and additional requirements by CITY, as the need arises. CONTRACTOR shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect CITY’s protection without CITY’s prior written consent.
7.06 CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against CONTRACTOR or arising out of the Services performed under this Agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
8. Indemnification.
8.01 CONTRACTOR and CITY agree that CITY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, defense costs, court costs or any other costs arising out of or in any way related to the performance of this Agreement by CONTRACTOR or any subcontractor or agent of either. Accordingly, the provisions of this indemnity are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to CITY. CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect CITY as set forth herein.
a. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless CITY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, whether actual, alleged or threatened, actual attorneys’ fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part to the performance of this Agreement.
CONTRACTOR’s obligation to defend, indemnify and hold harmless shall include any and all claims, suits and proceedings in which CONTRACTOR (and/or CONTRACTOR’s agents and/or employees) is alleged to be an employee of CITY.
All obligations under this provision are to be paid by CONTRACTOR as they are incurred by CITY.
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6 b. Without affecting the rights of CITY under any provision of this Agreement or this Section, CONTRACTOR shall not be required to indemnify and hold harmless CITY as set forth above for liability attributable solely to the fault of CITY, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.
9. Additional Services, Changes and Deletions.
9.01 In the event CONTRACTOR performs additional or different services than those described herein without the prior written approval of the City Manager and/or City Council of CITY, CONTRACTOR shall not be compensated for such services.
CONTRACTOR expressly waives any right to be compensated for services and materials not covered by the scope of this Agreement or authorized by the CITY in writing.
9.02 CONTRACTOR shall promptly advise the City Manager and Finance Director of CITY as soon as reasonably practicable upon gaining knowledge of a condition, event or accumulation of events which may affect the scope and/or cost of Services. All proposed changes, modifications, deletions and/or requests for additional services shall be reduced to writing for review and approval by the CITY and/or City Council.
10. Termination of Agreement.
10.01 Notwithstanding any other provision of this Agreement, CITY, at its sole option, may terminate this Agreement with or without cause, or for no cause, at any time by giving twenty (20) days’ written notice to CONTRACTOR.
10.02 In the event of termination, the payment of monies due CONTRACTOR for undisputed Services performed prior to the effective date of such termination shall be paid within thirty (30) business days after receipt of an invoice as provided in this Agreement.
Immediately upon termination, CONTRACTOR agrees to promptly provide and deliver to CITY all original documents, reports, studies, plans, specifications and the like which are in the possession or control of CONTRACTOR and pertain to CITY.
11. Status of CONTRACTOR.
11.01 CONTRACTOR shall perform the Services in CONTRACTOR’s own way as an independent contractor, and in pursuit of CONTRACTOR’s independent calling, and not as an employee of CITY. However, CONTRACTOR shall regularly confer with CITY’s City Manager as provided for in this Agreement.
11.02 CONTRACTOR agrees that it is not entitled to the rights and benefits afforded to CITY’s employees, including disability or unemployment insurance, workers’ compensation, retirement, CalPers, medical insurance, sick leave, or any other employment benefit. CONTRACTOR is responsible for providing, at its own expense, disability, unemployment, workers’ compensation and other insurance, training, permits, and licenses for itself and its employees and subcontractors.
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7 11.03 CONTRACTOR hereby specifically represents and warrants to CITY that it possesses the qualifications and skills necessary to perform the Services under this Agreement in a competent, professional manner, without the advice or direction of CITY and that the Services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily applicable to an experienced and competent professional rendering the same or similar services in the same geographic area where the CITY is located. Further, CONTRACTOR represents and warrants that the individual signing this Agreement on behalf of CONTRACTOR has the full authority to bind CONTRACTOR to this Agreement.
12. Ownership of Documents; Audit.
12.01 All draft and final reports, plans, drawings, studies, maps, photographs, specifications, data, notes, manuals, warranties and all other documents of any kind or nature prepared, developed or obtained by CONTRACTOR in conn ection with the performance of Services performed for the CITY shall become the sole property of CITY, and CONTRACTOR shall promptly deliver all such materials to CITY upon request. At the CITY’s sole discretion, CONTRACTOR may be permitted to retain original documents, and furnish reproductions to CITY upon request, at no cost to CITY.
12.02 Subject to applicable federal and state laws, rules and regulations, CITY shall hold all intellectual property rights to any materials developed pursuant to this Agreement. CONTRACTOR shall not such use data or documents for purposes other than the performance of this Agreement, nor shall CONTRACTOR release, reproduce, distribute, publish, adapt for future use or any other purposes, or otherwise use, any data or other materials first produced in the performance of this Agreement, nor authorize others to do so, without the prior written consent of CITY.
12.03 CONTRACTOR shall retain and maintain, for a period not less than four years following termination of this Agreement, all time records, accounting records and vouchers and all other records with respect to all matters concerning Services performed, compensation paid and expenses reimbursed. At any time during normal business hours and as often as CITY may deem necessary, CONTRACTOR shall make available to CITY’s agents for examination all of such records and shall permit CITY’s agents to audit, examine and reproduce such records.
13. Miscellaneous Provisions.
13.01 This Agreement, which includes all attached exhibits, supersedes any and all previous agreements, either oral or written, between the parties hereto with respect to the rendering of Services by CONTRACTOR for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such Services in any manner whatsoever. Any modification of this Agreement will be effective only if it is in writing signed by both parties.
13.02 CONTRACTOR shall not assign or otherwise transfer any rights or interest in this Agreement without the prior written consent of CITY. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or 768
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8 discharge the assignor from any duty or responsibility under this Agreement.
13.03 CONTRACTOR shall timely file FPPC Form 700 Conflict of Interest Statements with CITY if required by California law and/or the CITY’s conflict of interest policy.
13.04 If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees and costs, in addition to any other relief to which that party may be entitled.
13.05 This Agreement is made, entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.
13.06 CONTRACTOR covenants that neither it nor any officer or principal of its firm has any interest, nor shall they acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder.
CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent, or subcontractor.
13.07 CONTRACTOR has read and is aware of the provisions of Section 1090 et seq. and Section 87100 et seq. of the Government Code relating to conflict s of interest of public officers and employees. CONTRACTOR agrees that they are unaware of any financial or economic interest of any public officer or employee of the CITY relating to this Agreement. It is further understood and agreed that if such a financial interest does exist at the inception of this Agreement, the C ITY may immediately terminate this Agreement by giving notice thereof. CONTRACTOR shall comply with the requirements of Government Code section 87100 et seq. and section 1090 in the performance of and during the term of this Agreement.
13.08 Improper Consideration. CONTRACTOR shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, services, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY. The CITY, by notice, may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract. This prohibition shall apply to any amendment, extension or evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall immediately report any attempt by any CITY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR.
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9 IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement to be effective as of the day and year first above-written.
CITY:
CITY OF BEAUMONT
By: ________________________________
Lloyd White, Mayor
CONTRACTOR:
PlaceWorks
________________________________
By: ______________________________
Print Name: _______________________
Title: _____________________________
770
Item 6.
EXHIBIT “A”
PROPOSAL
771
Item 6.
Staff Report
TO: City Council
FROM: Nicole Wheelwright, Deputy City Clerk
DATE April 5, 2022
SUBJECT: Economic Development Committee Appointments
Background and Analysis:
City staff has advertised the vacancies on the Economic Development Committee for the Non-Business Member Seat and the Industry Expert Seat. The City has received six applications for the Non-Business Member Seat and one application for the Industry Expert Seat. City staff recommends consideration of appointment to the Non -Business Member Seat and the continuance of recruitment for the Industry Expert Seat to allow for additional time to advertise the position.
Fiscal Impact:
City staff estimates the cost to prepare this report to be $95.
Recommended Action:
Upon completion of applicant interviews, Council Members may nominate applicants to be appointed to the board or commission. Once all nominations are received, a vote will be taken for each nomination beginning with the first applicant nominated.
Attachments:
A. Applications
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Item 7.
Staff Report
TO: City Council
FROM: Kari Mendoza, Administrative Services Director
DATE April 5, 2022
SUBJECT: Fiscal Year 22/23 Short Range Transit Plan-First Draft
Background and Analysis:
Each year, the City of Beaumont is required to submit a Short-Range Transit Plan (SRTP) to the Riverside County Transportation Commission (RCTC) for operational expenses (LTF) and capital improvement projects (STA) for the coming fiscal year and looking forward to future years. This required document outlines the fiscal requirements to operate the services for the City’s Transit Department. Additionally, capital projects are presented including intent to procure rolling stock and infrastructure needs. Th e SRTP process creates a discussion of any potential service changes for the fixed (local) and commuter (long-distance) route services.
Funding
The City of Beaumont is proposing the following request to RCTC as outlined in Table 4 (Attachment A):
Local Transportation Funds (LTF) - $2,449,617 (Operating), Measure A- $140,000,
State Transit Assistance (STA) - $2,190,000 (Capital), and STA/LTF - $100,000 (Micro Transit Analysis).
The requested LTF and Measure A amounts will be used to operate the Transit Department including personnel, vehicle maintenance, and fuel costs. The requested STA amount will be used to fund Capital Improvement Projects including the purchase of new buses and vehicles.
The SRTP process allows City staff to estimate potential passenger fare revenues based on prior year actuals. The state of California passed AB149 which affords public 800
Item 8.
transit agencies an opportunity to recover from low ridership and the inability to meet farebox ratio requirements due to the pandemic without penalty.
Based on current trends, farebox collected from boarding passengers is projected in FY23 to be $70,000. To encourage the return and expansion of the transit system post - pandemic, a free fare promotion made possible through Low Carbon Transportation Operation Program (LCTOP), will add an additional $62,000 to the farebox. A resolution for this project is presented for approval on tonight’s agenda. A final source of revenue to contribute to farebox is from the electric charging stations at an estima ted $10,000. Total farebox revenue is projected to be $142,000. This projected farebox recovery is 10.32% of the total budget and fulfills the farebox recovery ratio and is within the acceptable margins.
RCTC is anticipated to notify the City of Beaumont of the updated 2020 census population numbers and with that notification will be an updated farebox recovery ratio requirement. The Transportation Development Act of 1971 (TDA) requires operators with a population of 50,000 or more to meet or exceed a farebox recovery ratio of 20%.
There will be a five-year time frame allowed to meet this new requirement. This will require a plan of action within the coming years to ensure that the funding allocations and compliance requirements are met. A second Ta ble 4 is included in this staff report as an example to show a financial scenario if the 20% TDA requirement was applied to the 2022-2023 Fiscal Year Transit Budget. This is ONLY an example and used as a reference to show the financial shortfall and funding that would be required to continue current transit operations.
Planned Service Highlights for FY 2022-2023
Planned services for the next fiscal year include:
Increase advertising and promotions for Free Fare Promotion for seniors, disabled, veterans, and students;
Continue to clean and sanitize transit fleet to encourage a return of passengers post COVID-19; and
Increase service on Commuter Route 125 to incorporate the Redlands Arrow Commuter Rail coming into service in 2022.
Summary
Transit dependent residents of the San Gorgonio Pass area rely heavily on the public transit system. Beaumont Transit will continue to operate as efficiently and effectively as possible while providing the highest level of customer service to the citizens of Beaumont.
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Item 8.
Fiscal Impact:
City staff estimates the cost to prepare this report to be $375.
Recommended Action:
Provide direction regarding Fiscal Year 2022-2023 Transit Services budget.
Attachments:
A. Fiscal Year 2022-2023 Short Range Transit Plan Table 4 B. Example Fiscal Year 2022-2023 Short Range Transit Plan Table 4 Including 20% TDA Requirement
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Item 8.
Table 4 - Summary of Funds Requested for FY 2022/2023
Total Amount of
Funds LTF Measure A STA Local Funds LCTOP Fare Box
Interest & Other
Income
Farebox
Recovery
Operations 1,397,540$ 1,313,540$ 44,000$ 30,000$ 10,000$ Casino Express 273,683$ 268,683$ 2,000$ 3,000$ Commuter 120 549,877$ 435,377$ 80,000$ 10,000$ 24,500$ Commuter 125 348,479$ 276,979$ 60,000$ 6,000$ 5,500$ Dial A Ride 162,038$ 155,038$ 7,000$ 2,731,617$ 2,449,617$ 140,000$ -$ 62,000$ 70,000$ 10,000$ 10.32% Project Description
RCTC Capital
Project Number
Total Amount of
Funds LTF Measure A STA Local Funds LCTOP Fare Box Other Income 2- 32' EZ Rider II CNG Buses 23-01 1,700,000$ 1,700,000$ Microtransit Feasibility Analysis 23-02 100,000$ 100,000$ Shop Truck 23-03 150,000$ 150,000$
2- Electric Support Vehicles 23-04 80,000$ 80,000$ Bus prediction platform and tablets 23-05 260,000$ 260,000$ 2,290,000$ 100,000$ 2,190,000$ -$ -$ -$ 0 5,021,617$ 2,549,617$ 140,000$ 2,190,000$ 62,000$ 70,000$ 10,000$ Total: Operating & Capital City of Beaumont
FY 2022/2023
Summary of Funds Requested
Short Range Transit Plan
Project Description
Subtotal: Operating
Attachment A
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Table 4 - Summary of Funds Requested for FY 2022/2023
Total Amount of
Funds LTF Measure A STA Local Funds LCTOP Fare Box Other income Farebox
Recovery
Operations 1,728,040$ 1,313,540$ 330,500$ 44,000$ 30,000$ 10,000$ Casino Express 273,683$ 268,683$ 2,000$ 3,000$ Commuter 120 549,877$ 435,377$ 80,000$ 10,000$ 24,500$ Commuter 125 348,479$ 276,979$ 60,000$ 6,000$ 5,500$ Dial A Ride 162,038$ 155,038$ 7,000$ 3,062,117$ 2,449,617$ 140,000$ -$ 330,500$ 62,000$ 70,000$ 10,000$ 20.00% Project Description
Capital Project
Number
Total Amount of
Funds LTF Measure A STA Local Funds LCTOP Fare Box Other Income 2- 32' EZ Rider II CNG Buses 23-01 1,700,000$ 1,700,000$ Microtransit Feasibility Analysis 23-02 100,000$ 100,000$ Shop Truck 23-03 150,000$ 150,000$
2- Electric Support Vehicles 23-04 80,000$ 80,000$ Bus prediction platform and tablets 23-05 260,000$ 260,000$ 2,290,000$ 100,000$ 2,190,000$ -$ -$ -$ 0 5,352,117$ 2,549,617$ 140,000$ 2,190,000$ 330,500$ 62,000$ 70,000$ 10,000$ Total: Operating & Capital City of Beaumont
FY 2022/2023
Summary of Funds Requested
Short Range Transit Plan
Project Description
Subtotal: Operating
Proposed if 20% Farebox Recovery were required
Attachment B
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Budget
FY 2022-2023
April 2022805
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Short Range Transit Plan (SRTP) –
The Process
April 5, 2022 –City Council reviews first budget
draft (Table 4)
April 19, 2022 –City Council Opens Public Hearing
April 22, 2022 –First narrative draft due to RCTC
May 3, 2022-City Council Closes Public Hearing
May 6, 2022 –Final Draft due to RCTC
June 8, 2022 –SRTP presented to RCTC board
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47.40%
23.80%
20.50%
2.90%1.50%1.50%1%0.75%0.75%
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
45.00%
50.00%
RTA Sunline RCTC Rail Riverside
Connect
Beaumont
Transit
Corona
Cruiser
Banning
Connect
Palo Verde
Transit
Agency
RCTC Van
Club
FY 22 RCTC Funding Allocation
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Item 8.
Performance Report
through February 2022
Performance
Indicators
Projected
Plan
Year-To -Date +/-
Expenses 2,535,849 1,394,878 55%
Revenues 334,115 145,778 43.6%
Passengers 84,316 45,483 53.9%
Farebox Recovery
(Estimated)
13.85%13.6%
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209,384
214,988
224,780
213,551
196,377
197,667 203,660
127,144
39,201
74,022 76,000
0 50,000
100,000
150,000
200,000
250,000
FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 Proj
FY 23
Proposed
Systemwide Passengers
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Fixed Route Passengers
190,256
193,548
195,767
191,950
174,152
175,013 176,546
103,757
23,494
60,116
63,900
0 50,000
100,000
150,000
200,000
250,000
FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 Proj
FY 23
Proposed
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418
4,541
8,075
10,691
11,341
12,443
18,252
17,567
13,636
11,828
12,100
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
20,000
FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 Proj
FY 23
Proposed
Commuter Passengers
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Dial-A-Ride Passengers
18,710
16,899
20,938
10,910
10,884
10,211
8,862 5,820
2,071
2,078 2,120
0 5,000
10,000
15,000
20,000
25,000
FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 Proj
FY 23
Proposed
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Item 8.
Proposed Operations Budget FY 23
Total Funds LTF Measure A LCTOP Farebox Other
$2,731,617 2,449,617 140,000 62,000 70,000 10,000
Total Budget Total Revenues
$2,731,617 $282,000
10.32% Farebox Recovery
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80%
10%
10%
Pesonnel Operations & Maintenance Fuel
Operations Cost Elements FY 23
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STA Capital Projects Proposed FY 23
Project Description Amount
2-32’ EZ Rider II CNG Buses 1,700,000
Micro-Transit Feasibility Analysis 100,000
Shop Truck 150,000
2-Electric Support Vehicles 80,000
Bus Prediction Software and Tablets 260,000
Total $2,190,000
816
Item 8.
RCTC is expected to deliver notice of farebox recovery increase to correspond with 2020 Census.
Likely will be a blended ratio and not necessarily jump up to 20% the first year.
Should Transit not meet farebox, local funds will be needed to supplement the difference to achieve farebox.
Assembly Bill (AB) 149 exempts transit agencies from
incurring penalties if farebox is not met through FY 23.
Department Update
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Marketing Update
Advertising-FY 23 Operations Budget includes $12,000 for:
Passenger Outreach
Promotional Items
Print material
Contests
Social Media Campaigns
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Item 8.
Free Fare Promotion for seniors, disabled, veterans, and students using LCTOP grant.
Continue to clean and sanitize transit fleet to
encourage a return of passengers post-COVID.
Increase service and advertising for Commuter 125 to
Redlands Transit Center in conjunction with the
‘Redlands Arrow’.
Service Update
819
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Questions?
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Item 8.
Staff Report
TO: City Council
FROM: Kari Mendoza, Administrative Services Director
DATE April 5, 2022
SUBJECT: A Resolution of the City Council of the City of Beaumont for the Authorization for the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Project: Free Fare Promotion, $102,000
Background and Analysis:
The City of Beaumont is eligible for Low Carbon Transit Operations Program (LCTOP) grant funds for FY21/22 in the amount of $62,000 for a Free Fare Promotion offering free fare to senior, disabled, veteran and student passengers on Beaumont Transit’s public transportation fleet.
LCTOP has approached Beaumont Transit and asked Beaumont to administer additional funding on behalf of Banning Connect for a conjoined project. Banning Connect funding, in the amount of $40,000 will be added to Beaumont’s award for a total of $102,000 of Free Fare for Pass Area passengers. A memorandum of understanding (MOU) for this arrangement will be brought to City Council for approval in the coming meetings.
Free fare will be offered to those passengers supplying valid ide ntification to be a senior (65+), disabled, veteran or a student boarding either Beaumont Transit or Banning Connect buses. The free fare promotion will begin August 1, 2022 and should sustain through August 1, 2023.
To proceed with securing funding for the project, the City must submit the following documents:
1. City Council Resolution (Attachment A),
2. Certifications and Assurances (Attachment B), and
3. Authorized Agent Form (Attachment C).
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Fiscal Impact:
No impact on the General Fund. City staff estimates the cost to prepare this report to be $75.
Recommended Action:
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont for the Authorization for the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Project: Free Fare Program Promotion, $102,000;”
Authorize the execution of the Certificates and Assurances; and Authorize the execution of the Authorized Agent Form.
Attachments:
A. Resolution
B. Certification and Assurances
C. Authorized Agent Form
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RESOLUTION #2022-
AUTHORIZATION FOR THE EXECUTION OF THE
CERTIFICATIONS AND ASSURANCES AND AUTHORIZED AGENT FORMS
FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)
FOR THE FOLLOWING PROJECT(S):
FREE FARE PROMOTION, $102,000
WHEREAS, the City of Beaumont is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and
WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and
WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and
WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and
WHEREAS, the City of Beaumont wishes to delegate authorization to execute these documents and any amendments thereto to Todd Parton, City Manager or his designee; and
WHEREAS, the City of Beaumont wishes to implement the following LCTOP project(s) listed above,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Beaumont that the fund recipient agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects.
NOW THEREFORE, BE IT FURTHER RESOLVED that Todd Parton, City Manager be authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Beaumont that it hereby authorizes the submittal of the following project nomination(s) and allocation request(s) to the Department in FY2021-2022 LCTOP funds:
Project Name: Free Fare Promotion
Amount of LCTOP funds requested: $102,000
Short description of project: Free fare for senior, disabled, veteran and student passengers Benefit to a Priority Populations: Promotion provides incentives to disadvantaged community, promotes the use of public transportation, and promotes transit connectivity.
Amount to benefit Priority Populations: $51,000
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Item 9.
MOVED, PASSED, AND ADOPTED this 5th day of April, 2022 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Lloyd White, Mayor
ATTEST:
________________________________
824
Item 9.
FY 2021-2022 LCTOP
Certifications and Assurances
Lead Agency: City of Beaumont
Project Title: Free Fare Promotion
Prepared by: Kari Mendoza
The California Department of Transportation (Caltrans) has adopted the following Certifications and Assurances for the Low Carbon Transit Operations Program (LCTOP).
As a condition of the receipt of LCTOP funds, Lead Agency must comply with these terms and conditions.
A. General
1.The Lead Agency agrees to abide by the current LCTOP Guidelines and applicable legal requirements.
2.The Lead Agency must submit to Caltrans a signed Authorized Agent form designating the representative who can submit documents on behalf of the project sponsor and a copy of the board resolution appointing the Authorized Agent.
B.Project Administration
1.The Lead Agency certifies that required environmental documentation is complete before requesting an allocation of LCTOP funds. The Lead Agency assures that projects approved for LCTOP funding comply with Public Resources Code § 21100 and § 21150.
2.The Lead Agency certifies that a dedicated bank account for LCTOP funds only will be established within 30 days of receipt of LCTOP funds.
3.The Lead Agency certifies that when LCTOP funds are used for a transit capital project, that the project will be completed and remain in operation for its useful life.
4.The Lead Agency certifies that it has the legal, financial, and technical capacity to carry out the project, including the safety and security aspects of that project.
5.The Lead Agency certifies that they will notify Caltrans of pending litigation, dispute, or negative audit findings related to the project, before receiving an allocation of funds.
6.The Lead Agency must maintain satisfactory continuing control over the use of project equipment and facilities and will adequately maintain project equipment and facilities for the useful life of the project.
7.Any interest the Lead Agency earns on LCTOP funds must be used only on approved LCTOP projects.
8.The Lead Agency must notify Caltrans of any changes to the approved project with a Corrective Action Plan (CAP).
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FY 2021-2022 LCTOP
9. Under extraordinary circumstances, a Lead Agency may terminate a project prior to completion. In the event the Lead Agency terminates a project prior to completion, the Lead Agency must (1) contact Caltrans in writing and follow-up with a phone call verifying receipt of such notice; (2) pursuant to verification, submit a final report indicating the reason for the termination and demonstrating the expended funds were used on the intended purpose; (3) submit a request to reassign the funds to a new project within 180 days of termination.
C. Reporting
1. The Lead Agency must submit the following LCTOP reports:
a. Annual Project Activity Reports October 28th each year.
b. A Close Out Report within six months of project completion.
c. The annual audit required under the Transportation Development Act (TDA), to verify receipt and appropriate expenditure of LCTOP funds. A copy of the audit report must be submitted to Caltrans within six months of the close of the year (December 31) each year in which LCTOP funds have been received or expended.
d. Project Outcome Reporting as defined by CARB Funding Guidelines.
e. Jobs Reporting as defined by CARB Funding Guidelines.
2. Other Reporting Requirements: CARB develops and revises Funding Guidelines that will include reporting requirements for all State agencies that receive appropriations from the Greenhouse Gas Reduction Fund. Caltrans and project sponsors will need to submit reporting information in accordance with CARB’s Funding Guidelines, including reporting on greenhouse gas reductions and benefits to disadvantaged communities.
D. Cost Principles
1. The Lead Agency agrees to comply with Title 2 of the Code of Federal Regulations 225 (2 CFR 225), Cost Principles for State and Local Government, and 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
2. The Lead Agency agrees, and will assure that its contractors and subcontractors will be obligated to agree, that:
a. Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allow ability of individual project cost items and
b. Those parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Every sub-recipient receiving LCTOP funds as a contractor or sub-contractor shall comply with 826
Item 9.
FY 2021-2022 LCTOP
Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
3. Any project cost for which the Lead Agency has received funds that are determined by subsequent audit to be unallowable under 2 CFR 225, 48 CFR, Chapter 1, Part 31 or 2 CFR, Part 200, are subject to repayment by the Lead Agency to the State of California (State). All projects must reduce greenhouse gas emissions, as required under Public Resources Code section 75230, and any project that fails to reduce greenhouse gases shall also have its project costs submit to repayment by the Lead Agency to the State. Should the Lead Agency fail to reimburse moneys due to the State within thirty (30) days of demand, or within such other period as may be agreed in writing between the Parties hereto, the State is authorized to intercept and withhold future payments due the Lead Agency from the State or any third-party source, including but not limited to, the State Treasurer and the State Controller.
A. Record Retention
1. The Lead Agency agrees and will assure that its contractors and subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred project costs and matching funds by line item for the project. The accounting system of the Lead Agency, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP) and enable the determination of incurred costs at interim points of completion. All accounting records and other supporting papers of the Lead Agency, its contractors and subcontractors connected with LCTOP funding shall be maintained for a minimum of three (3) years after the “Project Closeout” report or final Phase 2 report is submitted (per ARB Funding Guidelines, Vol. 3, page 3.A-16), and shall be held open to inspection, copying, and audit by representatives of the State and the California State Auditor. Copies thereof will be furnished by the Lead Agency, its contractors, and subcontractors upon receipt of any request made by the State or its agents. In conducting an audit of the costs claimed, the State will rely to the maximum extent possible on any prior audit of the Lead Agency pursuant to the provisions of federal and State law. In the absence of such an audit, any acceptable audit work performed by the Lead Agency’s external and internal auditors may be relied upon and used by the State when planning and conducting additional audits.
2. For the purpose of determining compliance with Title 21, California Code of Regulations, Section 2500 et seq., when applicable, and other matters connected with the performance of the Lead Agency’s contracts with third parties pursuant to Government Code § 8546.7, the project sponsor, its contractors and subcontractors and the State shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times 827
Item 9.
FY 2021-2022 LCTOP
during the entire project period and for three (3) years from the date of final payment.
The State, the California State Auditor, or any duly authorized representative of the State, shall each have access to any books, records, and documents that are pertinent to a project for audits, examinations, excerpts, and transactions, and the Lead Agency shall furnish copies thereof if requested.
3. The Lead Agency, its contractors and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by the State, for the purpose of any investigation to ascertain compliance with this document.
F. Special Situations
Caltrans may perform an audit and/or request detailed project information of the project sponsor’s LCTOP funded projects at Caltrans’ discretion at any time prior to the completion of the LCTOP.
I certify all of these conditions will be met.
Todd Parton City Manager
(Print Authorized Agent) (Title)
(Signature) (Date)
828
Item 9.
FY 2021-2022 LCTOP
Authorized Agent
AS THE Mayor
(Chief Executive Officer/Director/President/Secretary)
OF THE City of Beaumont
(Name of County/City/Transit Organization)
I hereby authorize the following individual(s) to execute for and on behalf of the named Regional Entity/Transit Operator, any actions necessary for the purpose of obtaining Low Carbon Transit Operations Program (LCTOP) funds provided by the California Department of Transportation, Division of Rail and Mass Transportation. I understand that if there is a change in the authorized agent, the project sponsor must submit a new form. This form is required even when the authorized agent is the executive authority himself. I understand the Board must provide a resolution approving the Authorized Agent. The Board Resolution appointing the Authorized Agent is attached.
Todd Parton, City Manager OR
(Name and Title of Authorized Agent)
Kristine Day, Assistant City Manager OR
(Name and Title of Authorized Agent)
Kari Mendoza, Administrative Services Director OR
(Name and Title of Authorized Agent)
Jennifer Ustation, Director of Finance OR
(Name and Title of Authorized Agent)
Lloyd White Mayor
(Print Name) (Title)
(Signature)
Approved this 5 day of April , 2022
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Item 9.
Staff Report
TO: City Council
FROM: Jeff Hart, Public Works Director
DATE April 5, 2022
SUBJECT: Street Selection for the Annual Citywide Street Rehabilitation and Maintenance FY21/22 Capital Improvement Program Project R-08 and R-09
Background and Analysis:
On August 27, 2019, City Council participated in a Special Workshop for the Road and Rehabilitation Program. The workshop provided detailed repair techniques to address the specific distress types and treatment types based on condition categories. At the end of the workshop, City Council provided direction to make street rehabilitation and maintenance a top priority.
Since the workshop City management and staff have made tremendous progress in executing City Council’s direction. From the workshop to present, City staff has completed approximately 152 lane-miles of rehabilitation and maintenance. The following table summarizes the breakdown of the work performed during that period:
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Item 10.
The following figure illustrates the progress since the workshop:
Figure 1 - Recently Treated Streets
FY21/22 Street Rehabilitation and Maintenance Projects
On June 1, 2021, City Council adopted A Resolution of the City Council of the City of Beaumont Adopting a Five-Year Capital Improvement Plan for Fiscal Years 2021/2022 – 2025/2026 and Related Prior Year CIP Project Lists. The Annual Citywide Street Rehabilitation and Maintenance FY21/22 Projects (CIP R-08 and R-09) were included in the project list. City staff is proposing to advertise, award, and construct the two projects together to minimize the unit cost for similar items like ac paving, slurry seal, etc. and maximize the efficiency of staff time.
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The combined project will spend the most restrictive funds first: SB -1, then Measure A.
The combined funding sources as shown in the approved CIP budgets provide for a total project budget of $1,923,763. City staff has identified the preliminary streets based on the 2017 Pavement Condition Index (PCI) and the adopted FY21/22 Street List for SB-1 funding. The identified streets will receive the most appropriate treatment method to maximize the budget and community impact. The following is a list of the preliminary streets for the combined projects:
List of Preliminary Streets
Street Name From To Length (ft) Area (sf) Location
Perkins Cul-de-sac Rancho Vista 374 15,025 Curtis
Rancho Vista Perkins Nilsen 862 27,336 Curtis
Nilsen Rancho Vista Cul-de-sac 430 15,351 Curtis
Endresen Rancho Vista Cul-de-sac 208 8,248 Curtis
Gateway Oak Valley Brutus 541 19,040 Curtis
Kelly Rancho Vista Brutus 410 11,834 Curtis
Connor Parkway Cul-de-sac 276 12,056 Curtis
Parkway Cul-de-sac Connor 943 31,022 Curtis
Dax Parkway Brutus 289 7,990 Curtis
Brutus Dax Kelly 1,909 60,967 Curtis
Kelly Brutus High Ridge 244 6,676 Curtis
Curtis Brutus High Ridge 248 6,754 Curtis
High Ridge Curtis Kelly 1,963 61,937 Curtis
Casey Parkway cul-de-sac 191 7,626 Curtis
Brutus Cul-de-sac Dax 295 10,866 Curtis
Brutus Kelly Desert Lawn 424 15,384 Curtis
High Ridge Cul-de-sac Curtis 327 12,087 Curtis
High Ridge Kelly Cul-de-sac 288 10,999 Curtis
Fifth California Beaumont 1,273 54,668 Downtown
Fifth Beaumont Michigan 2,718 115,595 Downtown
Magnolia 5th 6th 506 19,133 Downtown
Orange 5th 6th 515 19,733 Downtown
Maple 5th 6th 513 19,766 Downtown
Chestnut 5th 6th 522 19,425 Downtown
Michigan 5th 6th 534 19,687 Downtown
Magnolia 6th 7th 710 30,118 Downtown
Magnolia 7th 8th 427 17,140 Downtown
Magnolia 8th 9th 558 20,648 Downtown
Magnolia 9th 10th 520 18,938 Downtown
Magnolia 10th 11th 550 20,332 Downtown
Oak Valley Potrero Desert Lawn 2,653 252,854 OVP
Sunset Starlight New Dawn 149 3,751 Sundance
New Dawn Cul-de-sac Midnight Sun 707 24,191 Sundance
Midnight Sun New Dawn Silver Torch 893 27,625 Sundance
Moonlight New Dawn Silver Torch 862 26,022 Sundance
Crescent Moon Moonlight Cul-de-sac 398 14,475 Sundance
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Item 10.
List of Preliminary Streets
Street Name From To Length (ft) Area (sf) Location
Silver Torch Oak Valley Big Sky 671 20,371 Sundance
Big Sky Cul-de-sac Fall Brook 1,768 58,361 Sundance
Fallbrook Big Sky Midnight Sun 568 17,524 Sundance
Midnight Sun Silver Torch Fallbrock 1,341 41,416 Sundance White Cloud Midnight Sun Cul-de-sac 367 13,416 Sundance Starry Skies Midnight Sun Big Sky 474 13,566 Sundance
Half Moon Midnight Sun Cul-de-sac 352 12,792 Sundance
Daybreak Midnight Sun Cul-de-sac 259 9,950 Sundance
Daybreak Oak Valley Midnight Sun 155 3,959 Sundance
Sagebrush Sundance Sagebrush 244 6,617 Sundance
Silver Torch Sagebrush Oak Valley 1,339 41,167 Sundance Sunflower Cul-de-sac Silvertorch 466 16,328 Sundance
Early Blue Aster Sentia 707 22,060 Sundance
Day Lilly Sunflower Aster 332 9,787 Sundance
Aster Early Blue Day Lily 465 14,570 Sundance
Senita Early Blue Wall Flower 275 7,945 Sundance
Wall Flower Poppy Cul-de-sac 458 16,119 Sundance
Poppy Silver Torch Cul-de-sac 754 25,570 Sundance
Sagebrush Cul-de-sac Cul-de-sac 1,392 48,506 Sundance
Shooting Star Cul-de-sac Rain Lily 2,490 79,597 Sundance Rain Lily Shooting Star Blazing Star 626 18,798 Sundance Dorado Starlight Shooting Star 149 3,710 Sundance
Carina Starlight Shooting Star 148 3,725 Sundance
Desert Star Shooting Star Willow Moon 899 27,886 Sundance Willow Moon Desert Star Lyra 575 17,098 Sundance
Lyra Desert Star Waterleaf 1,205 35,646 Sundance
Waterleaf Lyra Cul-de-sac 646 22,588 Sundance
Bottlebrush Cul-de-sac Willowmoon 335 12,064 Sundance
Seagull Waterleaf Rain Lily 245 6,644 Sundance
Blazing Star Rain liliy Sunburst 248 6,815 Sundance
Sixth Street Pennsylvania Highland Springs 5,797 538,099 Sixth Larkspur Mariposa Daisy 1,667 50,877 Sundance
Daisy Larkspur Amber Lily 453 13,599 Sundance
Amber Lily Cul-de-sac Daisy 752 24,934 Sundance
Ivy Sundance Larkspur 146 3,690 Sundance
Jade Moon Emerald Moon Sand Piper 232 6,605 Sundance
Sand Piper Jade Moon Moss Rose 802 24,529 Sundance
Moss Ross Blue Star Sand Piper 260 7,422 Sundance
Blue Star Moss Rose Sera Moon 583 17,569 Sundance
Gold Finch Jade Moon Sera Moon 275 7,867 Sundance
Sera Moon Gold Finch Sand Piper 705 21,116 Sundance
Sparrow Cul-de-sac Blue Star 545 18,848 Sundance
Emerald Moon Starlight Rigel 122 2,899 Sundance
Rogel Spica Pavo 913 27,587 Sundance
Pavo Rigel Apollo 317 9,332 Sundance
Spica Apollo Rigel 295 8,539 Sundance
Anser Hadar Apollo 240 6,475 Sundance
Apollo Sunburst Pavo 1,148 35,208 Sundance
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List of Preliminary Streets
Street Name From To Length (ft) Area (sf) Location
Hadar Cul-de-sac Anser 330 12,389 Sundance
Fiscal Impact:
The Annual Citywide Street Rehabilitation and Maintenance FY21/22 Projects will be funded per CIP R-08 and R-09, utilizing SB-1 and Measure A funding, respectively. The estimated cost to prepare this staff report is $1,500.
Recommended Action:
Approve the Street Selection for the Annual Citywide Street Rehabilitation and Maintenance FY21/22 Project CIP R-08 and R-09, and
Authorize the Public Works Director to Finalize the Bid Package and Solicit Bids for the Project.
Attachments:
A. FY21/22 CIP Preliminary Streets Exhibit
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DAX AVEAMATUERWAYHOSELSTCASEYCTA L B A T R O S S
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CONNORCTENDRESENCTPERKINSCIRAMATEURW A Y I 10
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SAN TIMOTEO CANYON RD GATEWAY DRDESERT LAWN DRBLADESTPOTRERO BLVDCITY OF BEAUMONTPreliminary 21/22 Annual Street Projects - Curtis PUBLIC WORKS DEPARTMENT LEGEND
Treatment Method
Mill
Slurry
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Date Created: 3/14/22
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11TH ST
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COMMERCEWAYXENIA AVEAMERICAN AVEHIGHLANDSPRINGSAVE8TH ST
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Treatment Method
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CITY OF BEAUMONTPreliminary 21/22 Annual Street Projects - Sundance PUBLIC WORKS DEPARTMENT LEGEND
Treatment Method
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Date Created: 3/14/22
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Item 10.
Staff Report
TO: City Council
FROM: Jeff Hart, Public Works Director
DATE April 5, 2022
SUBJECT: Rehabilitation and Maintenance of Sundance Community Trail
Background and Analysis:
In response to recent concerns about the safety and accessibility of the Sundance Community Trail (trail), City staff assessed the condition of two specific trail locations:
1. The existing asphalt trail which traverses the retention stormwater basin immediately east of Sundance Elementary School, and
2. The existing asphalt trail located west and south of Anna Hause Elementary School, from Oak Valley Parkway to Carnation Lane.
Several portions of the trail are failing which has caused significant cracks, potholes, and unraveling. The subgrade for much of the area is also failing and will reduce the effectiveness of the ability to perform spot repairs. See following pictures clearly showing prevalent damage.
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Item 11.
There are a few options in proceeding which City staff is seeking direction on:
1. Perform spot repairs to repair current visual defects via crack sealing, pothole repair, slurry seal, and mill and overlay depending on severity of failure.
Performing repairs in this fashion will have reduced effectiveness and longevity, as well as frequent maintenance cost and City staff time to uphold. Estimated costs to perform initial repairs in approximately $25,000;
2. Fully replace failed portions of the trail with new asphalt and compaction of subgrade, while repairing lesser damaged areas in accordance with the methods listed above (see Attachment A and B). Proceeding with this option will provide for a uniform surface and be substantially more visually aesthetic. Replacing the failures in kind adjacent to the retention spillway and overflow will have reduced longevity due to the likely presence of standing and flow-over storm water.
Estimated cost of repairs is approximately $125,000;
3. Repair entire length of both trails with 4-inch thick concrete over compacted subgrade (see Attachment 3). Replacing the trail with concrete will yield several years of sustainable, low maintenance use. Estimated cost of repairs is approximately $500,000; or
4. Close existing trail to all users.
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Item 11.
Fiscal Impact:
The cost to prepare this staff report is approximately $350.
Recommended Action:
Provide staff direction on proceeding with the rehabilitation and maintenance of Sundance Community Trail.
Attachments:
A. Sundance Elementary Basin Exhibit
B. Anna Hause Elementary Basin Exhibit
C. Concrete Replacement Exhibit
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© 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS 843
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© 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS 845
Item 11.
Staff Report
TO: City Council
FROM: Nicole Wheelwright, Deputy City Clerk
DATE April 5, 2022
SUBJECT: Consideration of Re-Ratification of Local Emergency and Re- Authorizing the Use of Teleconferencing to Conduct Public Meetings
Background and Analysis:
On March 1, 2022, City Council adopted a resolution finding that certain conditions exist that necessitate the need to implement the Ralph M. Brown Act provisions provided by Government Code Section 54953. The recent amendment to Section 54953 allows the use of teleconferencing to conduct meetings of Beaumont’s legislative bodies with exemptions to the process and procedure. These provisions are listed in full detail in the table below.
Assembly Bill 361 (AB361) was signed by Governor Newsom with an effective date of October 1, 2021, which provides exemptions to the procedures of conducting public meetings with the use of teleconferencing. Prior to AB361, the City of Beaumont conducted teleconferenced and hybrid public meetings in accordance with Executive Order N-08-21. That order held an expiration date of September 30, 2021.
AB361 amends Government Code Section 54953 to provide provisions to facilitate teleconferenced meetings during a declared state of emergency. These provisions can only be used in an active gubernatorial state of emergency. The provisions from this amendment are listed in the table below.
Brown Act Requirements Provisions in AB361 Amendment
If the legislative body of a local agency
elects to use teleconferencing, it shall
post agendas at all teleconference
locations and conduct teleconference
meetings in a manner that protects the
statutory and constitutional rights of the
Agendas not required to be posted at all
teleconference locations.
Meeting must still be conducted in a
manner that protects the statutory and
constitutional rights of the parties or the
846
Item 12.
parties or the public appearing before
the legislative body of a local agency.
public appearing before the legislative
body of a local agency.
If the legislative body of a local agency
elects to use teleconferencing, each
teleconference location shall be identified
in the notice and agenda of the meeting
or proceeding, and each teleconference
location shall be accessible to the public.
Agendas are not required to identify each
teleconference location in the meeting
notice/agenda.
Local agencies are not required to make
each teleconference location accessible
to the public.
If the legislative body of a local agency
elects to use teleconferencing, during the
teleconferenced meeting, at least a
quorum of the members of the legislative
body shall participate from locations
within the boundaries of the territory over
which the local agency exercises
jurisdiction.
No requirement to have a quorum of
board members participate from within
the territorial bounds of the local agency’s
jurisdiction.
If the legislative body of a local agency
elects to use teleconferencing, the
agenda shall provide an opportunity for
members of the public to address the
legislative body directly at each
teleconference location.
In each instance in which notice of the
time of the teleconferenced meeting is
given or the agenda for the meeting is
posted, the legislative body shall also
give notice of the manner by which
members of the public may access the
meeting and offer public comment.
The agenda shall identify and include an
opportunity for all persons to attend via a
call-in option or an internet-based service
option.
The legislative body shall allow members
of the public to access the meeting, and
the agenda shall include an opportunity
for members of the public to address the
legislative body directly.
In the event of a disruption which
prevents the local agency from
broadcasting the meeting to members of
the public using the call-in option or
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Item 12.
internet-based service option, or in the
event of a disruption within the local
agency’s control which prevents
members of the public from offering
public comments using the call-in option
or internet-based service option, the
legislative body shall take no further
action on items appearing on the meeting
agenda until public access to the meeting
via the call-in option or internet-based
service option is restored.
Written/remote public comment must be
accepted until the point at which the
public comment period is formally closed;
registration/sign-up to provide/be
recognized to provide public comment
can only be closed when the public
comment period is formally closed.
A member of the public shall not be
required, as a condition to attendance at
a meeting of a legislative body of a local
agency, to register his or her name, to
provide other information, to complete a
questionnaire, or otherwise to fulfill any
condition precedent to his or her
attendance. If an attendance list, register,
questionnaire, or other similar document
is posted at or near the entrance to the
room where the meeting is to be held or
is circulated to the persons present during
the meeting, it shall state clearly that the
signing, registering, or completion of the
document is voluntary, and that all
persons may attend the meeting
regardless of whether a person signs,
registers, or completes the document.
An individual desiring to provide public
comment through the use of an internet
website, or other online platform, not
under the control of the local legislative
body that requires registration to log in to
a teleconference, may be required to
register as required by the third-party
internet website or online platform to
participate.
In order for a local agency to use the provisions provided by AB361, the agency must determine by majority vote that meeting in-person would present imminent risks to 848
Item 12.
health or safety of attendees and adopt a resolution stating such with a maximum period of thirty days. Thereafter, on a thirty-day basis, City Council could then consider the continuance of teleconferenced public meetings by way of resolution after a re- evaluation of the state of emergency circumstances. In order to continue to facilitate meetings of the City’s legislative bodies, City Council would affirm the following findings:
(A) The legislative body has reconsidered the circum stances of the state of emergency. (B) Any of the following circumstances exist:
(i) The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii) State or local officials continue to impose or recommend meas ures to promote social distancing.
Fiscal Impact:
City staff estimates the cost to prepare this staff report to be $1,040.
Recommended Action:
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Proclaiming a Local Emergency Persists, Re-Ratifying the Proclamation of a State of Emergency by Executive Order N-09-21, and Re- Authorizing Remote Teleconference Meetings of the Legislative Bodies of the City of Beaumont for the Period of April 6, 2022, through April 5, 2022, Pursuant to Provisions of the Ralph M. Brown Act.”
Or take no action, resulting in the discontinuation of teleconferenced meetings exemptions under Assembly Bill 361.
Attachments:
A. Resolution
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Item 12.
RESOLUTION 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEAUMONT,
CALIFORNIA, PROCLAIMING A LOCAL EMERGENCY PERSISTS, RE-RATIFYING
THE PROCLAMATION OF A STATE OF EMERGENCY BY EXECUTIVE ORDER N- 09-21, AND RE-AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE
LEGISLATIVE BODIES OF THE
CITY OF BEAUMONT FOR THE PERIOD APRIL 6, 2022 – MAY 3, 2022, PURSUANT TO PROVISIONS OF THE RALPH M. BROWN ACT
WHEREAS, the City of Beaumont (the “City”) is committed to preserving and nurturing public access and participation in meetings of the City Council; and
WHEREAS, all meetings of the City’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code §§ 54950 – 54963) (the “Brown Act”), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and
WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological, or human-caused disasters; and
WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, the City Council previously adopted Resolution 2021-53 on October 5, 2021, finding that the requisite conditions exist for the legislative bodies of the City to conduct remote teleconference meetings without compliance with Government Code section 54953(b)(3); and WHEREAS, as a condition of extending the use of the provisions found in Government Code section 54953(e), the City Council must reconsider the circumstances of the state of emergency that exists in the City, and the City Council has done so; and
WHEREAS, emergency conditions persist in the City, specifically, on March 4, 2020, the Governor of the State of California proclaimed a State of Emergency to exist in California as a 850
Item 12.
result of the threat of COVID-19; despite sustained efforts the virus continues to spread and is impacting nearly all sectors of California; and
WHEREAS, on June 9, 2021, the California Department of Public Health issued updated public health directives related to physical distancing and face coverings effective June 15, 2021, based on guidelines issued by the Centers for Disease Control and Prevention; and
WHEREAS, on or about July 28, 2021, Riverside County Public Health stated that “in light of the recent increase in local COVID-19 cases, Riverside County Public Health recommends residents follow the new state and federal guidance for face coverings. The current state and federal masking guidance recommend that vaccinated individuals wear face masks in public indoor settings. The state still requires unvaccinated individuals to wear masks indoors;” this remains the guidance of Riverside County Public Health; and
WHEREAS, the City Council does hereby find that the ongoing risk posed by the highly transmissible COVID-19 virus will continue to cause conditions of peril to the safety of persons within the City which are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and the City Council desires to proclaim a local emergency and ratify the proclamation of state of emergency by the Governor of the State of California; and
WHEREAS, as a consequence of the local emergency persisting, the City Council does hereby find that the legislative bodies of the City shall continue to conduct their meetings without compliance with Government Code section 54953(b)(3), as authorized by Government Code section 54953(e), and that such legislative bodies shall continue to comply with the requirements to provide the public with access to the meetings as prescribed in Government Code section 54953(e)(2); and
WHEREAS, all meeting agendas stating meeting dates, times and the manner in which the public may attend and offer public comment by call-in option or internet-based service option shall be posted, at a minimum, on the City’s website and at the City’s main office.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BEAUMONT, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals.
The recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Affirmation that Local Emergency Persists.
The City Council hereby considers the conditions of the state of emergency in the City and proclaims that a local emergency persists throughout the City, and the ongoing risk posed by the highly transmissible COVID-19 virus has caused, and will continue to cause, conditions of peril to the safety of persons within the City; furthermore, the guidance of Riverside County Public Health recommends physical distancing and face coverings. 851
Item 12.
Section 3. Re-ratification of Governor’s Proclamation of a State of Emergency.
The City Council hereby ratifies the Governor of the State of California’s Proclamation of State of Emergency, effective as of its issuance date of March 4, 2020.
Section 4. Remote Teleconference Meetings.
The Mayor, the City Manager, and legislative bodies of the City are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
Section 5. Effective Date.
This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) May 3, 2022, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with Government Code section 54953(b)(3).
Section 6. Certification.
The Clerk of the City Council shall certify as to the adoption of this Resolution and shall cause the same to be processed in the manner required by law.
PASSED, ADOPTED, AND APPROVED, this 5th day of April 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Lloyd White, Mayor
ATTEST:
____________________________________________
Nicole Wheelwright, City Clerk
APPROVED AS TO FORM:
____________________________________________
John O. Pinkney, City Attorney
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Item 12.
Staff Report
TO: Successor Agency
FROM: Kyle Warsinski, Economic Development Manager
DATE April 5, 2022
SUBJECT: Resolution of the Beaumont Successor Agency: Declaring Property as Exempt Surplus Land
Background and Analysis:
Redevelopment Agencies across the State of California were dissolved by the California State Legislature on February 1, 2012. Part of the Redevelopment Dissolution process requires the Successor Agency to dispose of assets and properties of the former redevelopment agency and transfer those proceeds to the county auditor-controller for distribution as property tax proceeds to each taxing entity within the City of Beaumont’s jurisdiction.
There is one exception:
HSC § 34181(a):
…the Oversight Board may instead direct the Successor Agency to transfer ownership of assets that were constructed and used for a governmental purpose, such as roads, school buildings, parks, police and fire stations, libraries, and local agency admin buildings, to the appropriate public jurisdiction pursuant to any existing agreements relating to the construction or use of such an asset.
On December 21, 2021, the Successor Agency took action to transfer one property, APN 417-020-034, consisting of 52 acres of land adjacent to the existing City of Beaumont wastewater treatment plant to the City of Beaumont pursuant to the Long Range Property Management Plan (LRPMP).
At that same meeting, the City Council approved a resolution formally accepting the property.
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Item 13.
On March 17, 2022, the Consolidated Oversight Board for Riverside County cities met and approved the transfer of the property from the Successor Agency to the City of Beaumont.
The attached resolution is required to finalize the transfer. This resolution declares the 52 acre property as exempt surplus land as defined in the Surplus Land Act (Gov.
Code §54220, et seq.) and as such the Surplus Land Act does not apply to the Property.
Fiscal Impact:
City staff estimates the cost to prepare this report is $300.
Recommended Action:
Waive the full reading and adopt by title only, “A Resolution of the Beaumont Successor Agency Declaring Property as Exempt Surplus Land.”
Adjourn the meeting of the Beaumont Successor Agency and reconvene the regular meeting of the Beaumont City Council.
Attachments:
A. Resolution: Declaring Property as Exempt Surplus Land 854
Item 13.
RESOLUTION 2022-
A RESOLUTION OF THE BEAUMONT SUCCESSOR AGENCY DECLARING
PROPERTY AS EXEMPT SURPLUS LAND
WHEREAS, the City of Beaumont ("Successor Agency") elected to become the successor agency to the former Redevelopment Agency of the City of Beaumont ("Agency"); and
WHEREAS, pursuant to Health and Safety Code Section 34177(e), the Successor Agency is responsible for disposing of assets and properties of the dissolved Agency, as directed by the Oversight Board, expeditiously and in a manner aimed at maximizing value, provided, however, that pursuant to Health and Safety Code Section 34181(a), the Oversight Board ma y instead direct the Successor Agency to transfer ownership of assets that were constructed and used for a governmental purpose, such as roads, school buildings, parks, and fire stations, to the appropriate public jurisdiction; and
WHEREAS, the Dissolved Beaumont Redevelopment Agency still owns one property that was purchased, and planned to be used for a governmental purpose, which has a nominal market value, and would not be suitable for resale to a third party; and
WHEREAS, the property (“Property”), known as APN 417-020-034 consisting of approximately 52 acres located on Fourth Street approximately 400 feet southwest of Coopers Creek was included on the Long Range Property Management Plan (“LRPMP”) prepared by the Successor Agency, and approved by the California State Department of Finance on December 29, 2015; and
WHEREAS, the LRPMP calls for the Property to be conveyed to the City subject to the provisions of the LRPMP; and
WHEREAS, Government Code section 54221(f)(1)(D), includes additional requirements related to surplus property but defines “exempt surplus land” to include, among other things, surplus land that a local agency is transferring to another local, state, or federal agency for the agency’s use; and
WHEREAS, Government Code section 54222.3 provides that “This article shall not apply to the disposal of exempt surplus land as defined in Section 54221 by an agency of the state or any local agency.”
WHEREAS, the City Council wishes to declare the Property as “exempt surplus land” to ensure compliance with the Surplus Land Act (Gov. Code, §§ 54220, et seq.).
NOW, THEREFORE, BE IT FOUND, DETERMINED, AND RESOLVED BY THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY, AS FOLLOWS:
Section 1. The foregoing recitals are adopted as true and correct.
Section 2. The Property is exempt surplus property under Government Code 54221(f)(1)(D) in that it will be transferred to the City of Beaumont for waste water treatment plant and related purposes.
855
Item 13.
Section 3. The Board hereby declares that the Property is “exempt surplus land” under the California Surplus Land Act (Gov. Code §54220, et seq.) and as such the Surplus Land Act does not apply to the Property.
Section 4. Staff and consultants are authorized and directed to proceed with the steps necessary or appropriate to effect the disposal of the Property in accordance with law and the terms.
Section 5 If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The Beaumont Successor Agency declares that the Beaumont Successor Agency would have adopted this Resolution irrespective of the invalidity of any particular portion of this Resolution.
MOVED, PASSED AND ADOPTED this ___th day of April, 2022, upon the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
SUCCESSOR AGENCY
By: _____________________
Lloyd White, Chair
ATTEST:
_________________________
Steve Mehlman, Secretary
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Item 13.
Pending Litigation Against the City (does not include litigation initiated by the City)
1. Christian Lee v. City of Beaumont, Riv. Co. Sup. Ct. Case No. RIC 2003005 (Pre- Trial)
2. Charles Peters dba Pioneer Mobile Village v. City of Beaumont et. al., Riv. Co.
Sup. Ct. Case No. RIC 1707116 (Appeal)
3. Ezekwesili Iloputaife, et. al. v. City of Beaumont et. al., EDCV 21-1452-JWH(AGR) (Pleading)
4. Ezekwesili Iloputaife, et. al. v. City of Beaumont et. al., Riv. Co. Sup. Ct. Case No. 2105069 (Pleading)
5. Steven Fortier v. City of Beaumont, Riv. Co. Sup. Ct. Case No. 2105608 (Pleading)
To: City Council
From: John O. Pinkney, City Attorney
Date: March 30, 2022
Re: List of Pending Litigation Against City of Beaumont 857
Item 14.