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Secure solid waste containers; containers must be closed tightly when not in use.
Do not fill waste containers with washout water or any other liquid.
Ensure that only appropriate solid wastes are added to the solid waste container. Certain wastes such as hazardous wastes, appliances, fluorescent lamps, pesticides, etc. may not be disposed of in solid waste containers (see chemical/ hazardous waste collection section below).
Do not mix wastes; this can cause chemical reactions, make recycling impossible, and complicate disposal.
Refer to SC-34 Waste Handling and Disposal for more information regarding solid waste facilities.
Waste Reduction and Recycling
Recycle wastes whenever possible. Many types of waste can be recycled, recycling options for each waste type are limited. All gasoline, antifreeze, waste oil, and lead-acid batteries can be recycled. Latex and oil-based paint can be reused, as well as recycled. Materials that cannot be reused or recycled should either be incinerated or disposed of at a properly permitted landfill.
Recycling is always preferable to disposal of unwanted materials.
Recycling bins for glass, metal, newspaper, plastic bottles and other recyclable household solid wastes should be provided at public facilities and/or for residential curbside collection.
Controlling Litter
Post “No Littering” signs and enforce anti-litter laws.
Provide litter receptacles in busy, high pedestrian traffic areas of the community, at recreational facilities, and at community events.
Clean out and cover litter receptacles frequently to prevent spillage.
Illegal Dumping
Substances illegally dumped on streets and into the storm drain system and creeks include paints, used oil and other automotive fluids, construction debris, chemicals, fresh concrete, leaves, grass clipping, and pet wastes.
Post “No Dumping” signs with a phone number for reporting dumping and disposal. Signs should also indicate fines and penalties for illegal dumping.
Landscaping and beautification efforts of hot spots might also discourage future dumping.
See SC-74 Drainage System Maintenance, and SC-10 Non-Stormwater Discharges.
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Requirements
Costs
The costs for a solid waste source control program vary depending on the type of method.
The cost of a community education program or a plan to increase the number of trash receptacles can be very minimal. Costs for structural controls such as trash racks, bar screens, and silt traps can be quite costly ranging from $250,000 to $900,000.
A collection facility or curbside collection for used oil may result in significant costs.
Commercial locations (automobile service stations, quick oil change centers, etc.) as collection points eliminate hauling and recycling costs.
Collection and disposal of hazardous waste can be very expensive and requires trained operators; laboratory and detection equipment; and extensive record keeping including dates, types, and quantities.
Use of volunteer work forces can lower storm drain stenciling program costs. Stenciling kits require procurement of durable/disposable items. The stenciling program can aid in the cataloging of the storm drain system. One municipality from the state of Washington has estimated that stenciling kits cost approximately $50 each. Stencils may cost about $8 each including the die cost on an order of 1,000. Re-orders cost about $1/stencil. Stencil designs may be available from other communities. Stencil kits should be provided on a loan basis to volunteer groups free of charge with the understanding that kit remnants are to be returned.
Maintenance
The primary staff demand for stenciling programs is for program setup to provide marketing and training. Ongoing/follow-up staff time is minimal because of volunteer services.
Staffing requirements are minimal for oil recycling programs if collection/recycling is contracted out to a used oil hauler/recycler or required at commercial locations.
Staff requirements for maintaining good housekeeping BMPs at waste handling sites is minimal.
Supplemental Information
Further Detail of the BMP
Waste Reduction
An approach to reduce stormwater pollution from waste handling and disposal is to assess activities and reduce waste generation. The assessment is designed to find situations where waste can be eliminated or reduced and emissions and environmental damage can be minimized. The assessment involves collecting process specific information, setting pollution prevention targets, and developing, screening and selecting waste reduction options for further study. Starting a waste reduction program is economically beneficial because of reduced raw material purchases and lower waste disposal fees.
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References and Resources
Best Management Practices Program for Pollution Prevention, City and County of San Francisco, Uribe & Associates, Oakland, California, 1990.
Harvard University. 2002. Solid Waste Container Best Management Practices – Fact Sheet On- Line Resources – Environmental Health and Safety.
Model Urban Runoff Program: A How-To-Guide for Developing Urban Runoff Programs for Small Municipalities. Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine Sanctuary, Association of Monterey Bay Area Governments, Woodward-Clyde, Central Coast Regional Water Quality Control Board. July 1998. (Revised February 2002 by the California Coastal Commission).
Orange County Stormwater Program
http://www.ocwatersheds.com/StormWater/swp_introduction.asp .
Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000.
Water & Sewer Utility Maintenance SC-76
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Description
Although the operation and maintenance of public utilities are not considered chronic sources of stormwater pollution, some activities and accidents can result in the discharge of pollutants that can pose a threat to both human health and the quality of receiving waters if they enter the storm drain system. Sewage incident response and investigation may involve a coordinated effort between staff from a number of different
departments/agencies. Cities that do not provide maintenance of water and sewer utilities must coordinate with the contracting agency responsible for these activities and ensure that these model procedures are followed.
Approach
Pollution Prevention
Inspect potential non-stormwater discharge flow paths and clear/cleanup any debris or pollutants found (i.e. remove trash, leaves, sediment, and wipe up liquids, including oil spills).
Suggested Protocols
Water Line Maintenance and Cleaning
Procedures can be employed to reduce pollutants from
discharges associated with water utility operation and
maintenance activities. Planned discharges may include fire hydrant testing, flushing water supply mains after new
construction, flushing lines due to complaints of taste and odor, dewatering mains for maintenance work. Unplanned discharges from treated, recycled water, raw water, and groundwater systems operation and maintenance activities can occur from water main Objectives
Contain
Educate
Reduce/Minimize
Targeted Constituents
Sediment
Nutrients
Trash
Metals
Bacteria
Oil and Grease
Organics
Oxygen Demanding
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breaks, sheared fire hydrants, equipment malfunction, and operator error.
Planned discharges
Identify a suitable discharge option in the following order of preference:
Apply to the land.
Reuse water for dust suppression, irrigation, or construction compaction.
Discharge to a sanitary sewer system with approval.
Discharge to the storm drain system using applicable pollution control measures. (Only available to clean water discharges such as water main/ water storage tank/water hydrant flushing).
If water is discharged to a storm drain, control measures must be put in place to control potential pollutants (i.e. sediment, chlorine, etc.). Examples of some storm drain protection options include:
Silt fence – appropriate where the inlet drains a relatively flat area.
Gravel and wire mesh sediment filter – Appropriate where concentrated flows are expected.
Wooden weir and fabric – use at curb inlets where a compact installation is desired.
Prior to discharge, inspect discharge flow path and clear/cleanup any debris or pollutants found (i.e. remove trash, leaves, sediment, and wipe up liquids, including oil spills).
General Design considerations for inlet protection devices include the following:
The device should be constructed such that cleaning and disposal of trapped sediment is made easy, while minimizing interference with discharge activities.
Devices should be constructed so that any standing water resulting from the discharge will not cause excessive inconvenience or flooding/damage to adjacent land or structures.
The effectiveness of control devices must be monitored during the discharge period and any necessary repairs or modifications made.
Unplanned Discharges
Stop the discharge as quickly as possible.
Inspect flow path of the discharged water:
Identify erodible areas which may need to be repaired or protected during subsequent repairs or corrective actions
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Identify the potential for pollutants to be washed into the waterway If repairs or corrective action will cause additional discharges of water, select the appropriate procedures for erosion control, chlorine residual, turbidity, and chemical additives. Prevent potential pollutants from entering the flow path.
Sanitary Sewer Maintenance
Applicable to municipalities who own and operated a sewage collection system. Facilities that are covered under this program include sanitary sewer pipes and pump stations owned and operated by a municipality. The owner of the sanitary sewer facilities is the entity responsible for carrying out this prevention and response program.
Clean sewer lines on a regular basis to remove grease, grit, and other debris that may lead to sewer backups.
Establish routine maintenance program. Cleaning should be conducted at an established minimum frequency and more frequently for problem areas such as restaurants that are identified
Cleaning activities may require removal of tree roots and other identified obstructions.
During routine maintenance and inspection note the condition of sanitary sewer structures and identify areas that need repair or maintenance. Items to note may include the following:
Cracked/deteriorating pipes
Leaking joints/seals at manhole
Frequent line plugs
Line generally flows at or near capacity
Suspected infiltration or exfiltration.
Prioritize repairs based on the nature and severity of the problem. Immediate clearing of blockage or repair is required where an overflow is currently occurring or for urgent problems that may cause an imminent overflow (e.g. pump station failures, sewer line ruptures, sewer line blockages). These repairs may be temporary until scheduled or capital improvements can be completed.
Review previous sewer maintenance records to help identify “hot spots” or areas with frequent maintenance problems and locations of potential system failure.
Spills and Overflows
Identify and track sanitary sewer discharges. Identify dry weather infiltration and inflow first. Wet weather overflow connections are very difficult to locate.
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Locate wet weather overflows and leaking sanitary sewers using conventional source identification techniques such as monitoring and field screening. Techniques used to identify other illicit connection sources can also be used for sewer system evaluation surveys (see SC74 Drainage System Operation and Maintenance).
Implement community awareness programs for monitoring sanitary sewer wet weather overflows. A citizen’s hotline for reporting observed overflow conditions should be established to supplement field screening efforts.
Establish lead department/agency responsible for spill response and containment. Provide coordination within departments.
When a spill, leak, and/or overflow occurs and when disinfecting a sewage contaminated area, take every effort to ensure that the sewage, disinfectant and/or sewage treated with the disinfectant is not discharged to the storm drain system or receiving waters. Methods may include:
Blocking storm drain inlets and catch basins
Containing and diverting sewage and disinfectant away from open channels and other storm drain fixtures (using sandbags, inflatable dams, etc.) Removing the material with vacuum equipment
Record required information at the spill site.
Perform field tests as necessary to determine the source of the spill.
Develop notification procedures regarding spill reporting.
Septic Systems
Ensure that homeowners, installers, and inspectors are educated in proper maintenance of septic systems. This may require coordination with staff from other departments. Outreach to homeowners should include inspection reminders informing then that inspection and perhaps maintenance is due for their systems. Recommend that the system be inspected annually and pumped-out regularly.
Programs which seek to address failing septic systems should consider using field screening to pinpoint areas where more detailed onsite inspection surveys are warranted.
Training
Conduct annual training of water utility personnel and service contractors. (field screening, sampling, smoke/dye testing, TV inspection).
OSHA-required Health and Safety Training 29 CFR 1910.120 plus annual Refresher Training (as needed).
OSHA Confined Space Entry training (Cal-OSHA Confined Space, Title 8 and federal OSHA 29 CFR 1910.146).
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Spill Response and Prevention
See previous section regarding spills and overflows.
Refer to SC-11, Spill Prevention, Control & Cleanup.
Have spill cleanup materials readily available and in a known location.
Cleanup spills immediately and use dry methods if possible.
Properly dispose of spill cleanup material.
Other Considerations
Enact ordinance granting “right-of-entry” to locate potentially responsible parties for sewer overflows.
Reliance on individual onsite inspection to detect failed septic systems can be a major limitation. The individual onsite inspection is very labor-intensive and requires access to private property to pinpoint the exact location of the failing system.
A significant limitation to correcting failing septic systems is the lack of techniques available for detecting individual failed septic systems.
Requirements
Costs
Departmental cooperation recommended for sharing or borrowing staff resources and equipment from municipal wastewater department.
Infiltration, inflow, and wet weather overflows from sanitary sewers are very labor and equipment intensive to locate.
The costs associated with detecting and correcting septic system failures are subject to a number of factors, including availability of trained personnel, cost of materials, and the level of follow-up required to fix the system problems.
Maintenance
Minimum 2-person teams to perform field screening and associated sampling.
Larger teams required for implementing other techniques (i.e. zinc chloride smoke testing, fluorometric dye testing, television camera inspection and physical inspection with confined space entry) to identify sewer system leaks.
Program coordination required for handling emergencies, record keeping, etc.
Many of the problems associated with improper use of septic systems may be attributed to lack of user knowledge on operation and maintenance. Educational materials for homeowners and training courses for installers and inspectors can reduce the incidence of pollution from these widespread and commonly used pollution control devices.
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Supplemental Information
Further Detail of the BMP
Onsite Sewage Disposal Systems
New onsite sewage disposal systems should be designed, located, and installed away from open waterbodies and sensitive resources such as wetlands and floodplains. A protective separation between the OSDS and groundwater should also be established. OSDSs should be operated and maintained to prevent surface water discharges and reduce pollutant loadings to groundwater.
Inspection of OSDSs should occur regularly and repairs made immediately. New or replacement plumbing fixtures should be of the high efficiency type.
Typical Sanitary Sewer Problems
Old and deteriorated main and lateral pipes - Sewers range in age from 30 to 100 years with an average age of 50 years.
Cracked sewer pipes - Existing sewers are mostly clay pipes which can crack as they deteriorate with age and also by earth movement.
Misaligned and open pipe joints - Most of the mortar used to seal the joints between sections of clay pipe has deteriorated.
Undersized sewer pipe - The existing sewer system is overloaded due to new sewer hook- ups, underground water infiltration, and illegal roof and/or yard drain connections.
Defective manholes - Old manholes are made of bricks. Typical problems associated with brick manholes are loose bricks, missing bricks, and misaligned manholes.
Missing and/or unrecorded sewer pipes and manholes - This problem is typical in the easement/backline sewer. Sewer pipe locations shown on the sewer record map are different from the actual sewer location.
Sewer main under houses and other improvements - Complaints of sewer main alignment crossing the house and other improvements. A solution to this problem requires an agreement with the property owner for a new sewer easement at a relocated line.
Causes of Sanitary Sewer Backups
Root infiltration - Tree roots are a major cause of backups.
Water inflow/infiltration - Rain water entering the sewer pipe causes overflows.
Solids - Typical solids that buildup in the pipe and cause backups are grease, dirt, bones, tampons, paper towels, diapers, broken dishware, garbage, concrete, and debris.
Structural defects in pipes and manholes - Sags in the line, cracks, holes, protruding laterals, misaligned pipe, offset joints are all possible causes of backups.
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Design Considerations
Sanitary sewer overflows can often be reduced or eliminated by a number of practices, in addition to sewer system cleaning and maintenance, including the following:
Reducing infiltration and inflow through rehabilitation and repair of broken or leaking sewer lines.
Enlarging or upgrading the capacity of sewer lines, pump stations, or sewage treatment plants.
Constructing wet weather storage and treatment facilities to treat excess flows.
Addressing SSOs during sewer system master planning and facilities planning.
Septic Systems
Two field screening techniques that have been used with success at identifying possible locations of failing septic systems are the brightener test and color infrared (CIR) aerial photography. The first involves the use of specific phosphorus-based elements found in many laundry products, often called brighteners, as an indicator of the presence of failing onsite wastewater systems.
The second technique uses color infrared (CIR) aerial photography to characterize the performance of septic systems. This method has been found to be a quick and cost-effective method for assessing the potential impacts of failing systems and uses variations in vegetative growth or stress patterns over septic system field lines to identify those systems that may potentially be malfunctioning. Then a more detailed onsite visual and physical inspection will confirm whether the system has truly failed and the extent of the repairs needed. These inspections may be carried out by county health departments or other authorized personnel.
References and Resources
Alameda Countywide Clean Water Program on-line
http://www.ci.berkeley.ca.us/pw/Storm/stormala.html
Los Angeles County Stormwater Quality. Public Agency Activities Model Program. On-line:
http://ladpw.org/wmd/npdes/public_TC.cfm
Orange County Stormwater Program
http://www.ocwatersheds.com/StormWater/swp_introduction.asp Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000.
Santa Clara Valley Urban Runoff Pollution Prevention Program. 1998. Water Utility Operation and Maintenance Discharge Pollution Prevention Plan. June United States Environmental Protection Agency (USEPA). 2001. Illicit Discharge Detection and Elimination. On-line: http://cfpub.epa.gov/npdes/stormwater/menuofbmps/illi_1.cfm
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United States Environmental Protection Agency (USEPA). 2001. Pollution Prevention/Good Housekeeping for Municipal Operators Septic System Controls. On-line:
http://www.epa.gov/npdes/menuofbmps/poll_14.htm
Staff Report
TO: City Council
FROM: Christina Taylor, Deputy City Manager
DATE August 1, 2023
SUBJECT: Adoption of a Resolution Authorizing Participation in the Community Development Block Grant Home Investment Partnership Program and Emergency Solutions Grant Program for Fiscal Years 2024 -25, 2025-26 and 2026-27
Description Renewal of the cooperation agreement between the City of Beaumont and the County of Riverside for the Home Investment Partnership Program and Emergency Solutions Grant through Community Development Block Grant participation.
Background and Analysis:
The County of Riverside requires each city to periodically reaffirm its election to participate in the County’s programs. This adoption of resolution and execution of the agreement allows the City continued participation in the County of Riverside Communit y Development Block Grant (CDBG) Home Investment Partnership Program (HOME) and the Emergency Solutions Grant (ESG) Program for Fiscal Years 2024-25, 2025-26 and 2026-27. Participation in these programs allows the City the opportunity to seek funding for eligible projects offered through the HOME and ESG programs.
Fiscal Impact:
The cost to prepare this staff report is approximately $150.
Recommended Action:
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Authorizing Participation in the County of Riverside’s Community Development Block Grant Home Investment Partnership Program and Emergency Solutions Grant Program for Fiscal Years 2024-25, 2025-26 and 2026-27.”
Attachments:
A. Resolution
B. Cooperation Agreement
RESOLUTION 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BEAUMONT AUTHORIZING PARTICIPATION IN THE COUNTY OF
RIVERSIDE’S COMMUNITY DEVELOPMENT BLOCK GRANT,
HOME INVESTMENT PARTNERSHIP PROGRAM AND
EMERGENCY SOLUTIONS GRANT
FOR FISCAL YEARS 2024-25, 2025-26, AND 2026-27
WHEREAS, the City of BEAUMONT has elected to participate as unit of local government (Cooperating City) in the County of Riverside’s Urban County Program for Federal Fiscal Years 2025, 2026, and 2027; and
WHEREAS, the Cooperation Agreement will allow the County and City to carry- out activities which are funded by Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME) funds, and Emergency Solutions Grant (ESG); and
WHEREAS, the Cooperation Agreement will allow the Cooperating City to participate in the Urban County Consolidated Planning Programs..
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BEAUMONT, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION1: The Cooperation Agreement between the County of Riverside and the City of BEAUMONT is hereby approved; and
SECTION 2: The City Council hereby authorizes and directs the Mayor to execute the Cooperation Agreement on behalf of the City of Beaumont.
PASSED, APPROVED, AND ADOPTED this 1st day of August, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
David Fenn, Mayor Pro Temp
ATTEST:
____________________________
Deputy City Clerk
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COOPERATION AGREEMENT
FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT,
HOME INVESTMENT PARTNERSHIPS PROGRAM, AND
EMERGENCY SOLUTIONS GRANT
FOR FISCAL YEARS 2024-25, 2025-26, 2026-27
This Cooperation Agreement for the Community Development Block Grant, HOME Investment Partnerships Program, and the Emergency Solutions Grant for Fiscal Years 2024-25, 2025-26, 2026-27, hereinafter referred to as “Agreement” is made and entered into this ______ day of __________ 2023, by and between the COUNTY OF RIVERSIDE, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and CITY OF BEAUMONT, an incorporated municipality within the geographical boundaries of the COUNTY, hereinafter referred to as "CITY.” City and County individually referred to herein as “Party” and collectively as the “Parties.”
RECITALS
WHEREAS, the Housing and Community Development Act of 1974, as amended (42 U.S.C.A. § 5301 et seq.) (Public Law 93-383), hereinafter called "ACT", provides that Community Development Block Grant funds hereinafter referred to as "CDBG", may be used for the support of activities that provide decent housing, suitable living environments, and expanded economic opportunities principally for persons of low and moderate-income; and WHEREAS, the HOME Investment Partnerships Act program, hereinafter referred to as “HOME,” was enacted as Title II of the National Affordable Housing Act of 1990, for the purposes of: expanding the supply of decent, affordable housing for low and very-low income families with emphasis on rental housing; building State and local capacity to carry out affordable housing programs; and providing for coordinated assistance to participants in the development of affordable low-income housing; and
WHEREAS, the Emergency Solutions Grant, hereinafter referred to as “ESG,” was authorized by the McKinney-Vento Homeless Assistance Act of 1987 and the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009. The objectives of the ESG program are to increase the number and quality of emergency shelters and transitional
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housing facilities for homeless individuals and families, to operate these facilities and provide essential social services, and to help prevent homelessness; WHEREAS, CDBG regulations require counties to re-qualify as an Urban County under the CDBG program every three (3) years.
NOW THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived there from, the parties agree as follows:
1. GENERAL.
(a). This Agreement gives COUNTY authority to undertake, or assist in undertaking, activities for Fiscal Years 2024-25, 2025-26, and 2026-27, that will be funded from the CDBG, HOME, and ESG programs and from any program income generated from the expenditure of such funds. COUNTY and CITY agree to cooperate, to undertake, or to assist in undertaking, community renewal and lower-income housing assistance activities. COUNTY is qualified as an "Urban County" under the ACT. CITY, by executing this Agreement, hereby gives notice of its election to participate in an Urban County’s Community Development Block Grant (CDBG), Home Investment Partnerships Act (HOME), and Emergency Solutions Grant (ESG) programs, hereinafter referred to as "Urban County Programs". (b). By executing this Agreement, CITY understands that it may not apply for grants from appropriations under the Small Cities or State CDBG Programs for fiscal years during the period in which it participates in the Urban County’s CDBG program, and that CITY may only participate in the HOME program through the COUNTY’S Urban County Programs, not a HOME consortium. The CITY may also apply for HOME funds from the State of California, if permitted by the State.
(c). By executing this Agreement, CITY understands that it may only receive a formula allocation of ESG funds through the COUNTY’S Urban County Programs. The CITY may also apply for ESG funds from the State of California, if permitted by the State.
2. TERM.
The term of this Agreement shall be for three (3) years commencing on July 1, 2024, and expiring on June 30, 2027, unless an earlier date of termination is fixed by U.S.
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Department of Housing and Urban Development, hereinafter called HUD, pursuant to ACT. This Agreement shall automatically renew for participation in successive three-year qualification periods, unless COUNTY and CITY provide written notice it elects not to participate in a new qualification period. In the event of termination, a notice shall be sent to the HUD Field Office.
Notwithstanding the above, the Parties agree that each Party shall adopt amendments to the Agreement incorporating changes necessary to meet the requirement for cooperation agreements set forth in an Urban County Qualification Notice that is applicable for any subsequent three-year urban qualification period and shall submit such amendment to HUD as provide in the Urban County Qualification Notice. The Parties agree that failure to comply shall void the automatic renewal for such qualification periods.
During the term and any successive qualification periods should this Agreement automatically renew, the terms of this Agreement shall remain in effect until the CDBG funds and program income received with respect to activities carried out during the three-year qualification period are expended and the funded activities completed. Furthermore, neither the COUNTY nor the CITY may terminate or withdraw from this Agreement while it remains in effect.
3. PREPARATION OF FEDERALLY REQUIRED FUNDING
APPLICATIONS.
The County of Riverside Housing and Workforce Solutions, subject to approval of COUNTY’s Board of Supervisors, shall be responsible for preparing and submitting to the U.S.
Department of Housing and Urban Development (HUD), in a timely manner, all reports and statements required by the ACT and the Federal regulations promulgated by HUD to secure entitlement grant funding under the CDBG, HOME, and ESG programs. This duty shall include the preparation and processing of COUNTY Housing, Community, and Economic Development Needs Identification Report, Citizen Participation Plan, the County Five-Year Consolidated Plan, One-Year Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and other related programs which satisfy the application requirements of ACT and its regulations.
4. COMPLIANCE WITH FEDERAL STATUTES, REGULATIONS AND
OTHER APPLICABLE STATUTES, REGULATIONS AND ORDINANCES.
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(a) COUNTY and CITY will comply with the applicable provisions of the ACT and those Federal regulations promulgated by HUD pursuant thereto, as the same currently exists or may hereafter be amended.
(b) The COUNTY and CITY are hereby obligated to take all actions necessary to assure compliance with COUNTY’s certification regarding affirmatively furthering fair housing pursuant to Section 104 (b) of Title I of ACT, as amended. (c) The COUNTY and CITY are hereby obligated to take all actions necessary to assure compliance with Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975.
(d) COUNTY and CITY will comply with the applicable provisions of the following: National Environmental Policy Act of 1969; Title VI of the Civil Rights Act of 1964 and Title VIII of the Civil Rights Act of 1968; the Fair Housing Act; Title 24 Code of Federal Regulations part 570; Cranston-Gonzales National Affordable housing Act (Public Law 101-625); Executive Order 11063, as amended by Executive Order 12259; Executive Order 11988; the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C.§4630, et. seq.); Section 109 of Title I of the ACT and implementing regulations at 24 CFR part 6; the implementing regulations at 24 CFR part 8, Title II of the Americans with Disabilities Act; the implementing regulations at 28 CFR part 35, the Age Discrimination Act of 1975; the implementing regulations at 24 CFR part 136, and Section 3 of the Civil Rights Act of 1963, as amended; and other Federal or state statute or regulation applicable to the use of CDBG, HOME Investment Partnerships Act (enacted as Title II of the National Affordable Housing Act of 1990), and Emergency Solutions Grant funds.
(e) CITY agrees that the Urban County Program funding for activities in, or in support of, the CITY are prohibited if CITY does not affirmatively further fair housing within CITY’S jurisdiction or impedes COUNTY actions to comply with its fair housing certification. (f) CITY and COUNTY shall meet the citizen participation requirements of 24 CFR 570.301 and provide Urban County Program citizens with all of the following:
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i. The estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate-income; ii. A plan for minimizing displacement of persons as a result of activities assisted with CDBG funds and to assist persons actually displaced as a result of such activities;
iii. A plan that provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate-incomes, residents of slum and blighted areas, and of areas in which funds are proposed to be used, and provides for participation of residents in low and moderate-income neighborhoods; iv. Reasonable and timely access to local meetings, information, and records relating to the grantee’s proposed use of funds, as required by the regulations of the Secretary, and relating to the actual use of funds under the ACT; v. Provide for public meetings to obtain citizen views and to respond to proposals and questions at all stages of the community development program, including at least the development of needs, the review of proposed activities and review of program performance.
Meeting shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation for the disabled. (g). CITY shall develop a community development plan, for the period of this Agreement, which identifies community development and housing needs and specifies both short and long-term community development objectives.
(h). CITY certifies, to the best of its knowledge and belief, that:
i. No Federal appropriated funds have been paid or will be paid, by or on behalf of the CITY, to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement.
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ii. If any funds other than Federally-appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
iii. The CITY shall require that the language provided in Sections 4(e)(i) and 4(e)(ii) of this Agreement be included in the award documents for all sub-awards at all tiers (including subcontracts, sub- grants and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
(iv). In accordance with Section 519 of Public Law 101-144, (the 1990 HUD Appropriations Act), the CITY certifies that it has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations, and that it has adopted and is enforcing applicable State and local laws against physically barring entrance to, or exit from, a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction.
5. COMPLIANCE WITH POLICY AND PROGRAM OBJECTIVES.
The COUNTY’s Board of Supervisors have adopted policies and procedures to ensure efficient and effective administration of the CDBG, HOME and ESG programs. COUNTY will provide these policies and procedures to CITY within a reasonable time after this Agreement’s commencement date. COUNTY and City agree to comply with these said policies and program objectives and to take no actions to obstruct implementation of the approved 2024-2029 Five Year Consolidated Plan and the subsequent Five Year Consolidated Plan.
6. OTHER AGREEMENTS
Pursuant to Federal regulations at 24 CFR 570.501(b), CITY is subject to the same
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requirements applicable to sub-recipients, including the requirement of a written agreement set forth in Federal regulations at 24 CFR 570.503. For each fiscal year during the term of this Agreement, COUNTY and CITY shall enter into an additional agreement, commonly known as a Supplemental Agreement, that will have a term coinciding with a CDBG Program Year and enumerate the project(s) CITY will implement with its entitlement funds. Said Supplemental Agreement will set forth the time schedule for completion of said project(s) and any funding sources, in addition to entitlement funds, that will be used in completing the project(s). If substantial compliance with the completion schedule, due to unforeseen or uncontrollable circumstances, cannot be met by CITY, the schedule for the project(s) may be extended by COUNTY. If COUNY determines that substantial progress toward drawdown of funds is not made during the term of the Supplemental Agreement, the entitlement funds associated with the project(s) may be reprogrammed by COUNTY, to other activities as determined by COUNTY, after COUNTY provides appropriate written notice to CITY. COUNTY's decision not to extend the completion schedule associated with the project(s), or to reprogram the entitlement funds associated with the project(s), will not excuse CITY from complying with terms of this Agreement.
7. DETERMINATION OF PROJECTS TO BE FUNDED AND
DISTRIBUTION OF ENTITLEMENT FUNDS.
CITY agrees to submit to COUNTY in writing, no later than the date specified by COUNTY prior to each program year, the activities that the CITY desires to implement with its entitlement funds, said designation to comply with statutory and regulatory provisions governing citizen's participation. Said designation is to be reviewed by the COUNTY's Housing and Workforce Solutions to determine that the projects are eligible under Federal regulations for funding and inclusion in the One Year Action Plan of the County’s Five-Year Consolidated Plan and consistent with both Federal and COUNTY policy governing use of Community Development Block Grant (CDBG) funds.
In the event that CITY fails to submit to COUNTY the identified activities that the CITY desires to implement with its entitlement funds by the date specified prior to each program year, the COUNTY may determine the activities to be funded, without consent of the CITY,
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consistent with both Federal and COUNTY policy governing use of Community Development Block Grant (CDBG) funds.
Consistent with Sections 3, 4, 5, 6, and 7 of this Agreement, COUNTY's Board of Supervisors will make the final determination of the distribution and disposition of all CDBG funds received by COUNTY pursuant to the Act.
8. COMMUNITY DEVELOPMENT BLOCK GRANT MANUAL.
CITY warrants that those officers, employees, and agents, retained by it and responsible for implementing projects funded with CDBG have received, reviewed, and will follow the Community Development Block Grant Manual that has been prepared and amended by COUNTY, which Manual is incorporated herein and made a part hereof by this reference.
9. REAL PROPERTY ACQUIRED OR PUBLIC FACILITY
CONSTRUCTED WITH CDBG FUNDS.
When CDBG funds are used, in whole or in part, by CITY to acquire real property or to construct a public facility, CITY shall comply with the National Environmental Policy Act of 1969 (42 U.S.C. § 4321, et seq.), the California Environmental Quality Act (Cal. Pub. Resources Code § 21000, et seq.), the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. § 4630, et seq.), and California Government Code Sections 7260 et seq., as those laws may be amended from time-to-time and any Federal or state regulations issued to implement the aforementioned laws.
In addition, the following is to occur:
(a) Title to the real property shall vest in CITY;
(b) The real property title will be held by or the constructed facility will be maintained by the CITY for the approved use until five years after the date that the project is reported as “Completed” within the annual Consolidated Annual Performance and Evaluation Report
(c) While held by CITY, the real property or the constructed facility is to be used exclusively for the purpose for which acquisition or construction was originally approved by COUNTY;
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(d) CITY shall provide timely written notice to COUNTY of any action which would result in a modification or change in the use of the real property purchased or improved, in whole or in part, with CDBG or HOME funds from that planned at the time of acquisition or improvement, including disposition.
(e) CITY shall provide timely written notice to citizens and opportunity to comment on any proposed modification or change;
(f) Written approval from COUNTY must be secured if the property or the facility is to be put to an alternate use that is or is not consistent with Federal regulations governing CDBG funds;
(g) Should CITY desire during the five (5) year period to use the real property or the constructed facility for a purpose not consistent with applicable Federal regulations governing CDBG funds or to sell the real property or facility, then:
(i) If CITY desires to retain title, it will have to reimburse either COUNTY or the Federal government an amount that represents the percentage of current fair market value that is identical to the percentage that CDBG funds initially comprised to when the property was acquired or the facility was constructed;
(ii) If CITY sells the property or facility, or is required to sell the property or facility, CITY is to reimburse the COUNTY an amount that represents the percentage of proceeds realized by the sale that is identical to the percentage that CDBG funds comprised of the monies paid to initially acquire the property or construct the facility. This percentage amount will be calculated after deducting all actual and reasonable cost of sale from the sale proceeds.
10. DISPOSITION OF INCOME GENERATED BY THE EXPENDITURE
OF CDBG FUNDS.
CITY shall inform COUNTY in writing of any income generated by the expenditure of CDBG funds received by CITY from COUNTY. CITY may not retain program income so generated. Any and all program income shall be returned to the County and may only be used for eligible activities in accordance with all CDBG requirements, including all requirements for citizen participation.
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The COUNTY is required by HUD to monitor and report the receipt and use of all program income. CITY is required to track, monitor, and report any and all program income as requested by COUNTY.
11. TERMINATION.
Except as provided for in Section 2, CITY and COUNTY cannot terminate or withdraw from this Agreement while it remains in effect.
12. NOTICES.
All correspondence and notices required or contemplated by this Agreement shall be delivered to the respective parties at the addresses set forth below and are deemed submitted two days after their deposit in the United States mail, postage prepaid:
COUNTY OF RIVERSIDE CITY OF BEAUMONT
Heidi Marshall, Director Elizabeth Gibbs, City Manager County of Riverside HWS City of Beaumont
P.O. Box 1528 550 E. 6th Street
Riverside, CA 92502 Beaumont, CA 92223
13. AGREEMENT ADMINISTRATION.
The City Manager in the case of the City of Beaumont, and the Director of Housing and Workforce Solutions, in the case of the County of Riverside, or their designee, shall administer the terms and conditions of this Agreement for their respective city or county.
14. COOPERATION; FURTHER ACT.
The PARTIES shall cooperate fully with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purpose of the Agreement.
15. NO THIRD-PARTY BENEFICIARIES.
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This Agreement is made and entered into for the sole protection and benefit of the PARTIES hereto and shall not create any rights in any third parties. No other person or entity shall have any right or action based upon the provisions of the Agreement.
16. SECTION HEADINGS.
The Section headings herein are for the convenience of the PARTIES only and shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions or language of this Agreement.
17. FORMER AGREEMENTS UTILIZING COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS BETWEEN COUNTY AND CITY.
All agreements between CITY and COUNTY regarding the use of CDBG funds for fiscal years 1975-76 through fiscal years 2023-2024, and any Supplemental Agreements there under, shall remain in full force and effect. If the language of this Agreement is in conflict or inconsistent with the terms of any prior said agreements between CITY and COUNTY, the language of this Agreement will be controlling.
18. INDEMNIFICATION
CITY agrees to indemnify, defend, and hold harmless COUNTY and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability arising from CITY acts, errors or omissions and for any costs or expenses incurred by COUNTY on account of any claim therefore, except where such indemnifications is prohibited by law. CITY shall promptly notify COUNTY in writing of the occurrence of any such claims, actions, losses, damages, and/or liability.
CITY shall indemnify and hold harmless COUNTY against any liability, claims, losses, demands, and actions incurred by COUNTY as a result of the determination by HUD or its successor that activities undertaken by CITY under the program(s) fail to comply with any laws, regulations, or policies applicable thereto or that any funds billed by and disbursed to CITY under this Agreement were improperly expended.
19. COMPLIANCE WITH LAWS AND REGULATIONS.
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By executing this Agreement, the Parties hereby certify that they will adhere to and comply with all Federal, state and local laws, regulations and ordinances.
20. ENTIRE AGREEMENT.
It is expressly agreed that this Agreement embodies the entire agreement of the Parties in relation to the subject matter hereof, and that no other agreement or understanding, verbal or otherwise, relative to this subject matter, exists between the Parties at the time of execution.
21. SEVERABILITY.
Each paragraph and provision of this Agreement is severable from each other provision and in the event any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provision will never the less continue in full force without being impaired or invalidated in any way.
22. ASSIGNMENT.
CITY shall not make any sale, assignment, conveyance or lease of any trust or power, or transfer in any other form with respect to this Agreement, or delegate or assign any interest in this Agreement without prior written approval of the County.
23. INTERPRETATION AND GOVERNING LAW.
This Agreement and any dispute arising hereunder shall be governed by and interpreted in accordance with the laws of the State of California. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not be employed in interpreting this Agreement, all Parties having been represented by counsel in the negotiation and preparation hereof.
24. WAIVER.
Failure by a Party to insist upon the strict performance of any of the provisions of this Agreement by the other Party, or the failure by a Party to exercise its rights upon the default of the other Party, shall not constitute a waiver of such Party’s right to insist and demand strict compliance by the other Party with the terms of this Agreement thereafter.
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25. JURISDICTION AND VENUE.
Any action at law or in equity arising under this Agreement or brought by a Party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed in the Superior Court of California, County of Riverside, State of California, and the Parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court or jurisdiction.
26. AMENDMENTS
No change, amendment, or modification to the Agreement shall be valid or binding upon CITY or COUNTY unless such change, amendment, or modification is in writing and duly executed. CITY and COUNTY agree to adopt any necessary amendments to this Agreement to incorporate changes required by HUD as set forth in the Urban County Qualification Notice.
Amendments must be submitted to HUD as provided in the Urban County Qualification Notice and failure to do so will void the automatic renewal for such qualification period.
27. PROHIBITION OF CDBG FUND TRANSFER
The CITY may not sell, trade, or otherwise transfer all or any portion of the CDBG funds to another such cooperating city, metropolitan city, urban county, or Indian tribe, that directly receives CDBG funds in exchange for any other funds, credits, or non-Federal considerations. CITY must use the CDBG funds for activities eligible under Title I of the ACT.
28. EMERGENCY SOLUTIONS GRANT FORMULA ALLOCATION
CITY acknowledges that while participating in the COUNTY’s Urban County program, CITY can only receive a formula Emergency Solutions Grant (ESG) allocation from the Urban County program and only at such times as authorized by the Board of Supervisors. The CITY and COUNTY may also apply for ESG funds from the State of California, if permitted by the State.
29. HOME INVESTMENT PARTNERSHIP ACT FORMULA
ALLOCATION
CITY acknowledges that while participating in the COUNTY’s Urban County program, CITY can only receive a formula HOME allocation from the Urban County program
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and only at such times as authorized by the Board of Supervisors. The CITY and COUNTY may also apply for HOME funds from the State of California, if permitted by the State.
30. AUTHORITY TO EXECUTE.
The persons executing this Agreement or exhibits attached hereto on behalf of the Parties to this Agreement hereby warrant and represent that they have the authority to execute this Agreement and warrant and represent that they have the authority to bind the respective Parties to this Agreement to the performance of its obligations hereunder.
31. INCORPORATION OF RECITALS
The Parties hereby affirm the facts set forth in the recitals above. Said recitals are incorporated herein and made an operative part of this Agreement.
32. COUNTERPARTS
This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the COUNTY and CITY have executed this Agreement on the date shown below.
Date: _______________________
COUNTY OF RIVERSIDE, CITY OF,BEAUMONT
a political subdivision of the a general law city
State of California
BY: ____________________________ BY: _________________________ Heidi Marshall, Director Mayor
Housing and Workforce Solutions
APPROVED AS TO FORM: ATTEST:
Minh C. Tran, County Counsel
BY: ________________________
By: __________________________________ City Clerk Paula S. Salcido, Deputy County Counsel
APPROVED AS TO FORM:
BY: __________________________
City Attorney
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COUNTY COUNSEL CERTIFICATION
The Office of County Counsel of the County of Riverside hereby certifies that the terms and provisions of this Agreement are fully authorized under state and local law and that the Agreement provides full legal authority for the COUNTY to undertake, or assist in undertaking, essential community development and housing assistance activities specifically urban renewal and publicly assisted housing.
Minh C. Tran
County Counsel
By:
Deputy, Paula S. Salcido
Staff Report
TO: City Council
FROM: Jennifer Ustation, Finance Director
DATE August 1, 2023
SUBJECT: FY2022-2023 4th Quarter Budget Update and Financial Status Report
Description Receive and file an update on the FY2022-2023 budget and financial status of city funds.
Background and Analysis:
The Fiscal Year 2022-23 4th quarter financials provide an update to the City’s financial position relative to the FY 2022-23 budget.
Budget Control and Monitoring
The City of Beaumont Budget Policy provides that the Finance Department will maintain a system of tools for departments to manage their budgets and for financial monitoring and control of the City’s budget during the fiscal year. This system will provide t he departments and City Council with information on revenue, expenditures, and budget performance at both the department and fund level.
General Fund Summary
Most of the General Fund revenue budget is from taxes. Property tax is usually recorded in December and May. Sales tax is received in monthly advanced estimated payments and then a quarterly actual clean-up payment. Other taxes include Motor Vehicle In-Lieu, which is received in February and June, as well as Utility Users tax which is received monthly.
General Fund Revenues
As of June 30, 2023, the city has collected 97% of the FY 2023 budgeted revenues.
Permit revenues and Fines and Forfeitures have exceeded budget. Miscellaneous revenue actuals are higher than budget due to the reversal of prior fiscal year GASB 31 entry. GASB 31 requires an agency to mark its investment portfolio to market which in
FY2022 resulted in a unrealized loss of $1,456,063. The entry was reversed in the current fiscal year to put the portfolio to book balance. Cost Recovery is below budget due to less insurance recovery receipts. Receipts received after June 30th for FY23 are accrued to prior year until August 30th. Sales tax has been collected through April; therefore, two months of sales tax is still expected to be received. Below is a table for General Fund Revenues as of June 30, 2023.
General Fund Departments
The table below provides for an overview of the general fund department budgets through June 30, 2023.
ORIGINAL
BUDGET
FY2022/23
CURRENT
BUDGET
FY2022/23
ACTUAL
FY2022/23
ESTIMATED
ACTUALS %
Taxes 41,542,397.00 42,349,762.00 41,511,833.68 44,232,150.00 100% Licenses 410,687.00 410,687.00 376,508.11 376,509.00 92% Permits 2,986,538.00 2,986,538.00 3,815,349.10 3,815,350.00 128% Franchise Fees 3,248,286.00 3,248,286.00 3,150,712.20 3,251,266.00 97% Charges for Services 2,861,883.00 2,861,883.00 2,897,247.84 2,962,248.00 101% Fines and Forfeitures 131,545.00 131,545.00 167,448.63 167,449.00 127% Cost Recovery 720,587.00 770,587.00 328,509.41 600,509.00 46% Miscellaneous 74,068.00 1,074,068.00 2,900,834.50 1,071,435.00 3916% Other Financing Sources 755,000.00 755,000.00 689,800.39 83,664.00 91% Transfers 7,937,711.00 7,976,238.00 4,701,492.48 8,687,711.00 59% TOTAL REVENUES 60,668,702.00 62,564,594.00 60,539,736.34 65,248,291.00 97%
GENERAL FUND
The City Council approved a budget amendment to appropriate surplus fund balance to many needed capital projects. This adjustment shows in the non -Departmental category. Departments that have been highlighted in orange are currently over budget and departments highlighted yellow are significantly below budget. Legal, OES and Fire are contractual services. Invoices for FY23 will be paid through August 30 th and accrued to prior year as per accordance with accounting standards.
The table below provides for expenditures by type. Personnel costs make up 32.64% of the actuals to date. Operating costs are 20.5% of actuals followed by capital at 1.88%.
Currently, there are no categories over budget, however, estimated actuals are putting the utilities, administration, fleet costs and other (insurance and equipment leasing and rentals) over budget. Overall, estimated actuals have revenues coming in $2.68M above budget and expenditures $4.16M below budget for an overall estimated surplus of $6.84M.
DEPARTMENT
FY 2023 ORIGINAL
BUDGET
FY 2023
BUDGET
FY 2023
ACTUAL %
Non-Departmental 7,932,671.00 33,312,888.00 33,122,385.59 99.4% City Council 51,131.00 51,131.00 48,436.20 94.7% City Clerk 343,242.00 466,441.00 324,612.78 69.6% Administration 1,435,070.00 2,446,309.00 989,860.71 40.5% Finance 1,520,471.00 1,554,873.00 1,486,820.75 95.6% IT 1,606,874.00 1,845,009.00 1,550,727.32 84.0% Economic Development 1,322,868.00 1,340,426.00 403,488.92 30.1% Risk and HR 2,626,205.00 2,987,085.00 2,885,847.71 96.6% Legal 1,500,000.00 1,500,000.00 1,092,569.90 72.8% Community Development 783,600.00 965,896.00 620,818.93 64.3% Community Services 1,131,722.00 1,209,284.00 1,099,631.49 90.9% Animal Control 335,394.00 354,204.00 338,571.00 95.6% Community Enhancement 337,866.00 352,226.00 354,121.46 100.5% OES 162,200.00 162,200.00 120,000.00 74.0% Police 13,982,847.00 14,494,981.00 14,071,924.15 97.1% K-9 9,600.00 9,600.00 10,271.23 107.0% Police Support 2,538,188.00 2,569,829.00 2,090,038.30 81.3% Fire 4,670,961.00 5,223,487.00 3,759,963.65 72.0% Building and Safety 1,542,266.00 1,548,571.00 1,239,213.87 80.0% Public Works 1,797,804.00 1,687,630.00 1,270,947.07 75.3% Street Maintenance 2,330,115.00 2,370,777.00 2,122,456.07 89.5% Building Maintenance 1,148,673.00 1,148,673.00 848,316.08 73.9% Parks and Grounds 4,182,002.00 4,699,769.00 3,577,095.26 76.1% TOTAL EXPENDITURES 53,291,770.00 82,301,289.00 73,428,118.44 89.2% General Fund Expenditures
Wastewater Fund Summary
Revenues
Wastewater revenues are collected in arrears. The July billing is accrued back to prior FY and the first billing for FY23 was collected in September. Billing is completed bi - monthly. As of June 30, 2023, the Wastewater Fund has collected 87% of its budgeted revenues. The Cost Recovery Line has collected more than budgeted currently due to a Manhole Repair Agreement with Perricone Juice invoiced and collected. The Miscellaneous revenues category has collected more than budgeted from interest earned on the W astewater Fund.
EXPENSE TYPE
FY 2023 ORIGINAL
BUDGET
FY 2023
CURRENT
BUDGET FY 2023 ACTUAL
ESTIMATED
ACTUALS %
Personnel
Salaries and Wages 17,938,820.00 18,361,849.00 17,175,548.23 17,175,548.23 94% Benefits 7,376,316.00 7,386,940.00 6,407,174.69 6,407,174.69 87% Other 476,692.00 481,424.00 386,923.21 398,923.21 80% TOTAL PERSONNEL 25,791,828.00 26,230,213.00 23,969,646.13 23,981,646.13 91% Operating
Utilities 1,787,000.00 1,787,000.00 1,844,126.18 1,975,849.48 103% Administration 890,968.00 917,968.00 958,788.99 991,850.68 104% Fleet Costs 664,280.00 670,280.00 815,372.58 835,372.58 122% Program Costs 904,870.00 1,464,870.00 739,148.50 819,148.50 50% Repairs & Maintenance 1,062,630.00 1,148,130.00 877,236.21 939,895.94 76% Supplies 1,217,830.00 1,462,509.00 937,506.75 1,004,471.52 64% Special Services 517,075.00 517,075.00 393,915.92 513,915.92 76% Contractual Services 8,959,125.00 10,329,836.00 6,107,661.02 9,500,184.02 59% Other 1,967,700.00 2,354,648.00 2,375,720.59 2,395,720.59 101% TOTAL OPERATING 17,971,478.00 20,652,316.00 15,049,476.74 18,976,409.23 73% Capital
Equipment 249,952.00 526,328.00 435,099.20 544,747.20 83% Furniture - - - - 0% Vehicle 884,854.00 1,313,829.00 711,384.63 1,062,173.63 54% Structure 310,987.00 310,987.00 233,437.73 310,987.00 75% TOTAL CAPITAL 1,445,793.00 2,151,144.00 1,379,921.56 1,917,907.83 64% Contngency
CONTINGENCY 150,000.00 150,000.00 53,141.67 150,000.00 35% Transfers
TRANSFERS 7,932,671.00 33,117,617.00 32,975,932.34 33,117,617.00 100% Total Expenditures 53,291,770.00 82,301,290.00 73,428,118.44 78,143,580.19 89%
Expenses
Wastewater expenses as of June 30, 2023, total $12,694,142.28 which is 92% of the FY2023 budget. Personnel costs make up 19% of the actuals to date, operating costs make up 25.8%, capital costs make up 2.4%, Contingency makes up less than 1% of the budget, and Transfers Out for overhead and debt service make up the remaining 52%. The debt service payment on the 2018 Wastewater Revenue Bonds is due 9/1 and 3/1 of each fiscal year. The 9/1 payment consists of principal and inter est and the 3/1 payment is just interest. Both debt service payments have been paid.
Currently, utilities, fleet costs and supplies are over budget. The other category is below budget due to savings in the brine-line maintenance. This expense is lower than budget due to only being fully operational for half the year. Overall, estimated actuals have revenues coming in $482K above budget and expenses coming in $236K below budget for an overall estimated surplus of $718K.
FY 2023
ORIGINAL
BUDGET
FY 2023
CURRENT
BUDGET
ACTUAL
FY2022/23
ESTIMATED
ACTUALS %
Permits - - - 0% Fines and Forfeitures 3,000.00 3,000.00 - - 0% Cost Recovery 3,500.00 3,500.00 15,928.34 15,929.00 455% Miscellaneous 30,000.00 30,000.00 111,906.19 160,423.00 373% Proprietary Revenues 12,821,501.00 12,821,501.00 10,995,809.72 13,153,563.72 86% Other Financing Sources - 5,807.00 5,807.00 0% Transfers - 190,787.00 195,170.34 195,171.00 0% TOTAL REVENUES 12,858,001.00 13,048,788.00 11,324,621.59 13,530,893.72 87%
WASTEWATER REVENUES
Transit Fund Summary
Revenues
Most of the transit fund revenues consist of funding from the Riverside County Transportation Commission (RCTC). Revenue from RCTC is received on a monthly basis. Other revenues received include ridership fares, Measure A taxes, interest and EV charging station revenue recorded in Miscellaneous revenue, and other financing sources which consist of sale of property. Transfer-in consists of subsidy provided from the General Fund to cover the MOU one-time bonus paid in FY23.As of June 30, 2023, the Transit Fund has collected 99.7% of its budgeted revenues. The miscellaneous line has collected over budget due to an increase in interest earnings.
EXPENSE TYPE
FY 2023
ORIGINAL
BUDGET
FY 2023
CURRENT
BUDGET FY 2023 ACTUAL
ESTIMATED
ACTUALS %
Personnel
Salaries and Wages 1,831,289.00 1,863,975.00 1,815,656.89 1,815,657.00 97% Benefits 674,094.00 675,465.00 559,766.65 559,767.00 83% Other 40,032.00 40,442.00 34,737.78 36,237.00 86% TOTAL PERSONNEL 2,545,415.00 2,579,882.00 2,410,161.32 2,411,661.00 93% Operating
Utilities 928,228.00 928,228.00 1,011,178.11 1,083,405.00 109% Administration 227,805.00 227,805.00 190,800.03 195,833.00 84% Fleet Costs 44,420.00 44,420.00 78,293.74 78,893.74 176% Repairs & Maintenance 116,200.00 116,200.00 47,989.11 64,156.11 41% Supplies 585,700.00 585,700.00 696,301.28 696,302.00 119% Contractual Services 1,397,360.00 1,397,360.00 1,106,748.79 1,323,970.79 79% Other 755,872.00 755,872.00 142,346.23 260,346.23 19% TOTAL OPERATING 4,055,585.00 4,055,585.00 3,273,657.29 3,702,906.84 81% Capital
Equipment 167,112.00 167,112.00 114,840.48 167,112.00 69% Vehicle 33,576.00 190,911.00 190,911.30 190,911.00 100% Other - - 0% TOTAL CAPITAL 200,688.00 358,023.00 305,751.78 358,023.00 85% ContIngency
CONTINGENCY 200,000.00 200,000.00 96,153.61 100,000.00 48% Transfers
TRANSFERS 6,585,213.00 6,585,213.00 6,608,418.28 6,969,971.00 100% Total Expenses 13,586,901.00 13,778,703.00 12,694,142.28 13,542,561.84 92% Wastewater Expenses
Expenses
Transit expenses as of June 30, 2023, total $2,540,712.16 which is 91% of the FY2023 budget. Personnel costs make up 80.4% of the actuals to date, operating costs make up
16.47%, capital costs make up less than 1%, and Transfers Out for overhead costs make up 2.95%
Currently, repairs and maintenance are over budget. Utilities are highlighted because the estimated actual is slightly over budget. All other categories are expected to be less than budget. Overall, estimated actuals have revenues coming in $150K above budget and expenses coming in $216K below budget for an overall estimated surplus of $366K.
Any unspent funds are required to be returned to RCTC after the completion of the transit audit.
FY 2023
ORIGINAL
BUDGET
FY 2023
CURRENT
BUDGET
ACTUAL
FY2022/23
ESTIMATED
ACTUALS %
Taxes 140,000.00 140,000.00 160,666.67 160,667.00 0% Intergovernmental 2,551,618.00 2,551,618.00 2,413,274.62 2,551,618.00 95% Miscellaneous 10,000.00 10,000.00 89,096.93 109,828.00 891% Proprietary Revenues 69,999.00 69,999.00 91,081.06 91,082.00 130% Other Financing Sources - 8,505.00 8,505.00 0% Transfers - 34,840.00 34,840.00 34,840.00 0% TOTAL REVENUES 2,771,617.00 2,806,457.00 2,797,464.28 2,956,540.00 99.7%
TRANSIT REVENUES
The Finance and Audit Committee reviewed this repo rt at the July 24, 2023 meeting.
Fiscal Impact:
The estimated cost to prepare this report is $525.
Recommended Action:
Receive and file report.
Attachments:
A. Governmental Funds Activity
B. Proprietary Funds Activity
EXPENSE TYPE
FY 2023
ORIGINAL
BUDGET
FY 2023
CURRENT
BUDGET FY 2023 ACTUAL
ESTIMATED
ACTUALS %
Personnel
Salaries and Wages 1,532,901.00 1,566,740.00 1,530,703.40 1,530,704.00 98% Benefits 548,818.00 549,329.00 477,312.10 477,313.00 87% Other 43,305.00 43,795.00 34,737.78 36,237.00 79% TOTAL PERSONNEL 2,125,024.00 2,159,864.00 2,042,753.28 2,044,254.00 95% Operating
Utilities 55,454.00 55,454.00 52,162.23 55,888.00 94% Administration 53,140.00 53,140.00 35,673.29 40,388.00 67% Fleet Costs 305,650.00 305,650.00 250,568.22 250,569.00 82% Repairs & Maintenance 23,869.00 23,869.00 28,494.09 28,495.00 119% Supplies 9,572.00 9,572.00 6,859.42 7,159.00 72% Contractual Services 85,796.00 85,796.00 38,520.21 50,930.00 45% Other 6,995.00 6,995.00 6,093.67 6,500.00 87% TOTAL OPERATING 540,476.00 540,476.00 418,371.13 439,928.97 77% Capital
Equipment - - - - #DIV/0! Vehicle - - - - #DIV/0! Other 6,117.00 6,117.00 4,587.75 6,117.00 0% TOTAL CAPITAL 6,117.00 6,117.00 4,587.75 6,117.00 75% Transfers
TRANSFERS 100,000.00 100,000.00 75,000.00 100,000.00 75% Total Expenses 2,771,617.00 2,806,457.00 2,540,712.16 2,590,299.97 91% Transit Expenses
Beginning Fund Balance
FY 2023 Budgeted
Revenues
FYTD 2023 Actual
Revenues %FY 2023 Budgeted
Expenditures
FYTD 2023 Actual
Expenditures %T/D Ending Fund
Balance
100 GENERAL FUND 43,636,298.50 60,715,067.00 61,064,736.34 101% 80,451,762.00 73,428,118.44 91% 31,272,916.40 120 SELF INSURANCE 2,154,151.97 525,000.00 4,548,233.24 0% 41,056.00 435,684.15 0% 6,266,701.06 200 GAS TAX 69,599.00 1,459,493.00 1,371,678.02 94% 1,459,493.00 1,094,694.75 75% 346,582.27 201 SB1 1,117,898.24 1,168,504.00 1,100,063.28 94% 892,435.00 25.00 0% 2,217,936.52 202 MEASURE A 1,955,121.28 605,900.00 809,529.34 134% 604,800.00 11,847.85 2% 2,752,802.77 205 AQMD 343,994.88 71,130.00 76,097.64 107% 201,145.00 173,008.36 86% 247,084.16 210 PEG 27,709.97 22,595.00 14,113.93 62% 12,000.00 6,625.83 55% 35,198.07 215 CDBG/GRANTS (903.49) 1,826,791.00 811,361.00 44% 2,056,791.00 531,921.19 26% 278,536.32 220 COPS 452,898.86 150,751.00 164,491.33 109% 130,721.00 86,745.07 66% 530,645.12 225 ASSET SEIZURES (STATE) 295,024.16 2,956.00 561.18 19% 3,300.00 ‐ 0% 295,585.34 230 ASSET SEIZURES (FEDERAL) 6,036.38 ‐ 53,153.49 0%‐ ‐ 0% 59,189.87 240 OTHER FUNDS 320,424.80 78,776.00 110,663.35 140% 72,200.00 56,846.93 79% 374,241.22 250 CFD‐ADMIN 1,407,534.32 1,908,931.00 62,234.15 3% 1,908,931.00 1,527,344.82 80% (57,576.35) 255 CFD‐MAINT SVCS 677,799.38 3,858,848.00 4,449,337.50 115% 4,358,848.00 1,929,424.00 44% 3,197,712.88 260 CFD‐PUBLIC SAFETY 188,842.16 911,768.00 1,155,775.92 127% 911,768.00 588,804.99 65% 755,813.09 500 GENERAL CAPITAL PROJECTS 8,345,916.85 48,258,364.00 35,849,496.00 74% 45,574,842.00 7,109,459.08 16% 37,085,953.77 510 CFD CAPITAL PROJECTS 13,016,221.01 ‐ 457,350.29 0% 1,450,000.00 290,613.76 0% 13,182,957.54 550 DIF 6,424.13 ‐ 237.74 0%‐ ‐ 0% 6,661.87 552 BASIC SERVICES DIF 1,347,348.14 325,677.00 414,795.02 127%‐ 6,280.10 0% 1,755,863.06 554 GENERAL PLAN DIF 102,458.95 27,183.00 126,391.08 465%‐ ‐ 0% 228,850.03 555 RECREATIONAL FACILITIES DIF 1,902,958.44 359,663.00 545,621.98 152%‐ ‐ 0% 2,448,580.42 556 TRAFFIC IMPACT DIF 1,622,130.40 163,895.00 224,177.63 137% 150,000.00 10,537.80 7% 1,835,770.23 558 RAILROAD CROSSING DIF 2,605,466.00 178,606.00 323,785.97 181% 1,683,522.00 6,226.90 0% 2,923,025.07 559 POLICE FACILITIES DIF 1,306,700.36 274,163.00 494,560.96 180% 1,450,000.00 (55,057.20) 0% 1,856,318.52 560 FIRE STATION DIF 5,083,305.95 325,677.00 635,185.24 195%‐ ‐ 0% 5,718,491.19 562 ROAD AND BRIDGE DIF 10,564,968.35 1,513,156.00 2,012,088.18 133% 6,250,000.00 854,035.42 0% 11,723,021.11 566 EMERGENCY PREPAREDNESS DIF (97,266.00) 346,593.00 894,191.05 258%‐ ‐ 0% 796,925.05 567 COMMUNITY PARK DIF 1,891,663.93 588,630.00 1,082,458.77 184%‐ ‐ 0% 2,974,122.70 568 REGIONAL PARK DIF 1,945,796.94 ‐ 37,387.67 0% 1,000,000.00 12,945.82 0% 1,970,238.79 569 NEIGHBORHOOD PARK DIF 2,443,206.67 712,342.00 1,321,997.71 186%‐ 8,775.80 0% 3,756,428.58 570 PASS THROUGH DIF ‐ ‐ TOTALS 104,739,730.53 126,380,459.00 120,211,755.00 95% 150,663,614.00 88,114,908.86 58% 136,836,576.67 GOVERNMENTAL FUNDS
Beginning Fund
Balance
FY 2023
Estimated
Revenues
FYTD 2023 Actual
Revenues %
FY 2023
Budgeted
Expenditures
FYTD 2023
Actual
Expenditures
%T/D Ending Fund
Balance
564 RECYCLED WATER DIF 4,230,411.43 361,067.00 1,042,838.99 289% 2,349,077.00 1,202,136.06 0% 4,071,114.36 600 INTERNAL SERVICE FUND 7,460,855.75 1,217,354.00 948,570.14 78% 2,270,679.00 1,313,243.28 58% 7,096,182.61 700 WASTEWATER 7,894,606.29 13,048,788.00 11,324,621.59 87% 14,778,703.00 12,694,142.28 86% 6,525,085.60 705 WASTEWATER DIF 5,216,190.14 2,718,679.00 4,601,577.12 169% 3,650,000.00 285,088.77 8% 9,532,678.49 710 WASTEWATER CAPITAL PRO 128,491,042.59 13,034,290.00 (15,103,881.24) ‐116% 10,235,213.00 7,252,159.34 71% 106,135,002.01 750 TRANSIT 147.61 2,806,457.00 2,797,464.28 100% 2,806,457.00 2,535,743.86 90% 261,868.03 760 TRANSIT CAPITAL PROJECTS 2,728,822.07 2,290,000.00 514,865.44 22% 2,290,000.00 512,826.52 22% 2,730,860.99 TOTALS 156,022,075.88 35,476,635.00 6,126,056.32 17% 38,380,129.00 25,795,340.11 67% 136,352,792.09 PROPRIETARY/ENTERPRISE FUNDS
Staff Report
TO: City Council
FROM: Jennifer Ustation, Finance Director
DATE August 1, 2023
SUBJECT: FY2022-2023 4th Quarter Cash and Investment Report
Description Receive and file the 4th Quarter Cash and Investment Report.
Background and Analysis:
In accordance with Government Code Section 53646(8)(1) and per the City’s Investment Policy, the City Treasurer through the Finance Department shall submit to the Finance Committee a quarterly report that will then be taken to the City Council.
Staff have prepared the investment reports and certification as of quarter ending June 30, 2023. A summary of bank activity by each month in the quarter is provided below.
Bank Name Beginning Bank
Balance April 1,
2023
Deposits Payments Ending Bank
Balance April
31, 2023
Wells Fargo Checking 111,676.00 12,892,939.80 12,995,764.80 8,851.00 Wells Fargo - Sweep 34,387,212.65 6,888,047.76 4,416,318.32 36,858,942.09 Bank of Hemet - Payroll 1,620,865.88 3,000,000.00 1,309,623.16 3,311,242.72 Bank of Hemet - Gas Tax 4,878,817.67 198,622.99 - 5,077,440.66 Bank of Hemet - Evidence and Seizure Fund 344,249.20 26.41 - 344,275.61 Bank of Hemet - Construction 8,476,027.70 650.22 - 8,476,677.92 Grand Total 49,818,849.10 22,980,287.18 18,721,706.28 54,077,430.00 Bank Name Beginning Bank
Balance May 1,
2023
Deposits Payments Ending Bank
Balance May 28,
2023
Wells Fargo Checking 8,851.00 33,653,716.08 33,611,974.08 50,593.00 Wells Fargo - Sweep 36,858,942.09 25,210,383.24 4,711,231.70 57,358,093.63 Bank of Hemet - Payroll 3,311,242.72 - 1,416,953.76 1,894,288.96 Bank of Hemet - Gas Tax 5,077,440.66 172,540.75 5,249,981.41 Bank of Hemet - Evidence and Seizure Fund 344,275.61 31.13 - 344,306.74 Bank of Hemet - Construction 8,476,677.92 743.90 293,094.52 8,184,327.30 Grand Total 54,077,430.00 59,037,415.10 40,033,254.06 73,081,591.04
The significant transactions during the quarter were as follows:
LAIF interest recorded on 4/14/2023 in the amount of $322,571.43, in comparison to prior year 3rd quarter payment was $55,981.40.
Bank Name Beginning Bank
Balance June 1,
2023
Deposits Payments Ending Bank
Balance June
31, 2023
Wells Fargo Checking 50,593.00 23,245,486.47 22,144,710.47 1,151,369.00 Wells Fargo - Sweep 57,358,093.63 5,992,094.37 4,192,722.96 59,157,465.04 Bank of Hemet - Payroll 1,894,288.96 2,500,000.00 2,143,119.45 2,251,169.51 Bank of Hemet - Gas Tax 5,249,981.41 235,258.09 1,659,375.43 3,825,864.07 Bank of Hemet - Evidence and Seizure Fund 344,306.74 28.30 344,335.04 Bank of Hemet - Construction 8,184,327.30 672.68 8,184,999.98 Grand Total 73,081,591.04 31,973,539.91 30,139,928.31 74,915,202.64 CITIBANK ACCOUNTS #April 2023 May 2023 June 2023
Wells Fargo
GENERAL 52455 8,851.00$ 50,593.00$ 1,151,369.00$ Sweep 36,858,942.09$ 57,358,093.63$ 59,157,465.04$
36,867,793.09$ 57,408,686.63$ 60,308,834.04$
BANK OF HEMET
PAYROLL 50301 3,311,242.72$ 1,894,288.96$ 2,251,169.51$ GAS TAX 21901 5,077,440.66$ 5,249,981.41$ 3,825,864.07$ EVIDENCE AND SEIZURE FUND 20042 344,275.61$ 344,306.74$ 344,335.04$ CONSTRUCTION 20048 8,476,677.92$ 8,184,327.30$ 8,184,999.98$ 17,209,636.91$ 15,672,904.41$ 14,606,368.60$
US BANK
INVESTMENT PORTFOLIO 10770 45,361,757.68$ 45,355,415.09$ 70,469,097.77$ LIQUIDITY FUND 13574 35,801,761.37$ 35,931,565.06$ 11,073,343.50$ 81,163,519.05$ 81,286,980.15$ 81,542,441.27$
LAIF 3-056 48,183,585.45$ 48,183,585.45$ 48,183,585.45$ PARS 2,451,392.46$ 2,431,213.87$ 2,529,270.71$
BANK BALANCES 4th QTR FY 22-23
Net income received for the quarter on the portfolio managed by Public Trust is $714,981.11.
Interest received for the quarter on the Wells Fargo Sweep account is $558,408.84.
Interest received for the quarter on the Bank of Hemet accounts is $3,321.42. The PARS earnings for FY23 are $175,481.32.
The March PARS report was not available at the last meeting; therefore, it has been included in the attachments to this report along with the 4 th quarter reports.
The City’s sweep account is at a level over the investment policy threshold. City staff have been working with the City Treasurer for investment options for these funds which include purchasing CDs and establishing an account with a Joint Powers Association (JPA) Local Government Investment Fund (LGIF) that will complement LAIF. These transactions will be completed by the end of this month.
The Finance and Audit Committee reviewed this report at the July 24, 2023, meeting.
Fiscal Impact:
The estimated cost to prepare this report is $840.
Recommended Action:
Receive and file report.
Attachments:
A. Pooled Cash Investments Holding Report as of June 30, 2023 B. Pooled Cash Report as of June 30, 2023
C. Investment Certification for Quarter Ending June 30, 2023 D. Wilmington Trust Security Listings as of June 30, 2023 E. Wilmington Trust Maturity Dates
F. Public Trust Advisors Aggregate Portfolio Report
G. PARS Report for Period Ending March 31, 2023
H. PARS Report for Period Ending June 30, 2023
DESCRIPTION OF SECURITY
COUPON
RATE
MATURITY
DATE
*INVEST
RATING
PURCH
DATE COST VALUE MARKET VALUE
Estimated
Current
Yield
Deposit Accounts
Wells Fargo Checking (Pooled Cash) N/A N/A NR N/A 1,151,369.00 1,151,369.00 Wells Fargo Sweep Account N/A N/A NR N/A 63,686,077.65 63,686,077.65 4.96 Bank of Hemet ‐ Payroll N/A N/A NR N/A 2,251,169.51 2,251,169.51 Bank of Hemet ‐ Gas Tax 0.1 N/A NR N/A 3,825,864.07 3,825,864.07 Bank of Hemet ‐ Evidence and Seizure Fund 0.1 N/A NR N/A 344,335.04 344,335.04 Bank of Heemt ‐ Workers Comp 0.1 N/A NR N/A ‐ ‐ Bank of Hemet ‐ Construction 0.1 N/A NR N/A 8,184,999.98 8,184,999.98 79,443,815.25
Certificates of Deposit
Bank of Hemet 0.75 3/27/2023 NR 3/27/2019 ‐ ‐ Local Agency Investment Fund (LAIF)N/A Varies NR Varies 48,183,585.45 48,183,585.45 3.01 Cash & Equivalents N/A N/A NR N/A 24,967,772.52 24,967,772.52 Fixed Income Securities Varies Varies Varies Varies 12,438,138.00 12,445,149.22 Cash & Equivalents N/A N/A NR N/A 36,283,414.80 36,297,767.07 4.79 Fixed Income Securities Varies Varies Varies Varies 45,259,026.47 44,297,438.90 3.75 Cash & Equivalents 2,523,423.80 2,529,270.71
Cash and Investment Held by Third Party Trustee (PARS Pension 115 Trust) CITY OF BEAUMONT
POOLED INVESTMENT PORTFOLIO HOLDINGS
June 30, 2023
Cash and Investment Held by Third Party Trustee (Wilmington Trust) Cash and Investment Held by Third Party Trustee (US Bank)
Pooled Cash Report
For the Period Ending 6/30/2023
Fund (Claim
on Cash) Account Name Beginning Balance Current Activity Current Balance 100 General Fund 43,137,857.02 (12,363,382.10) 38,988,731.19 120 Self Insurance 2,154,138.97 4,122,504.74 6,276,643.71 200 Highway Users Tax (GAS) (1,361,698.50) (37,657.48) (1,399,355.98) 201 SB1 (1,140,785.03) 1,381,281.43 240,496.40 202 Measure A 1,672,944.96 1,079,857.81 2,752,802.77 205 Motor Vehicle Subvention (AB2766) 343,994.88 (96,910.72) 247,084.16 210 Public, Education, Govt (PEG) 23,142.16 12,052.91 35,195.07 215 Community Development/Grants (CDBG) 3,461,595.34 (3,492,773.16) (31,177.82) 220 Citizen Option Public Safety (COPS) 452,898.86 77,746.26 530,645.12 225 Asset Seizures ‐ State 53,808.85 (16,860.38) 36,948.47 230 Asset Seizures ‐ Federal ‐ 53,146.61 53,146.61 240 Other Special Revenue Fund 375,880.29 58,223.03 434,103.32 250 Community Facitlities District (CFD)‐Admin 1,503,574.94 (1,452,499.67) 51,075.27 255 Community Facilities District (CFD)‐Maint 617,546.73 2,575,448.35 3,192,995.08 260 Community Facilities District (CFD)‐Public Safety 178,912.11 576,900.98 755,813.09 500 General Capital Projects 7,804,646.66 27,366,661.41 35,171,308.07 510 Community Facilities District 13,016,221.01 166,736.53 13,182,957.54 550 Other Mitigation 13,420.73 (6,758.86) 6,661.87 552 Basic Services Mitigation 1,448,516.99 334,098.24 1,782,615.23 554 General Plan Mitigation 102,458.95 126,391.08 228,850.03 555 Recreational Facilities Mitigation 2,091,405.45 420,194.00 2,511,599.45 556 Traffic Signal Mitigation 1,712,567.50 166,433.47 1,879,000.97 558 Railroad Crossing Mitigation 2,684,879.09 266,829.55 2,951,708.64 559 Police Facilities Mitigation 1,388,980.70 457,739.80 1,846,720.50
560 Fire Station Mitigation 5,269,321.36 528,778.72 5,798,100.08 562 Road and Bridge Mitigation 13,833,524.87 728,262.14 14,561,787.01 564 Recycled Water Mitigation 4,524,809.40 (285,159.47) 4,239,649.93 566 Emergency Preparedness Mitigation (97,266.00) 894,191.05 796,925.05 567 Community Park Mitigation 1,891,663.93 1,036,111.07 2,927,775.00 568 Regional Park Mitigation 1,945,796.94 24,441.85 1,970,238.79 569 Neighborhood Parks Mitigation 2,443,206.67 1,257,133.39 3,700,340.06 570 Pass Thru DIF Fund 6,325,880.15 4,051,485.62 10,377,365.77 600 Internal Service Fund 6,937,761.33 (376,661.79) 6,561,099.54 700 Wastewater 7,256,480.69 162,059.50 7,418,540.19 705 Wastewater Mitigation 6,727,391.87 3,282,476.26 10,009,868.13 710 Wastewater Capital Projects (339,330.57) (800,973.98) (1,140,304.55) 750 Transit 1,230,834.04 (1,818.45) 1,229,015.59 755 Transit GASB 373,030.97 ‐ 373,030.97 760 Transit Capital Projects (365,393.39) 284,028.87 (81,364.52) 840 City of Beaumont CFD 20,899,792.46 359,362.06 21,259,154.52 850 Beaumont Finance Authority ‐ 23,617.21 23,617.21 855 Beaumont Public Improv Authority 0.01 ‐ 0.01 860 Evidence 32,250.59 (7,464.11) 24,786.48 160,626,663.98 41,149,530.04 201,776,194.02
Total Claim on Cash
Cash In Bank
Pooled Cash 5,232,350.32 (4,080,981.32) 1,151,369.00 Sweep ‐ 63,686,077.65 63,686,077.65 Investments with Trustee 79,524,222.22 2,018,219.05 81,542,441.27 LAIF 74,763,001.48 (26,579,416.03) 48,183,585.45
Total Cash in the Bank 159,519,574.02 35,043,899.35 194,563,473.37 Due to Other Funds
999 Due to Other Funds 6,339,440.28 2,024,649.37 8,364,089.65 Total Due to Other Funds 6,339,440.28 2,024,649.37 8,364,089.65
Cash in Bank 159,519,574.02 194,563,473.37
Claim on Cash 160,626,663.98 201,776,194.02
Difference (1,107,089.96) (7,212,720.65)
Pooled Cash 5,232,350.32 1,151,369.00
Due to Other Funds 6,339,440.28 8,364,089.65
(1,107,089.96) (7,212,720.65)
Total Difference (0.00) 0.00
Holdings Summary
For 626 Accounts
Account Level Detail - Separate Principal and Income
As of Date 06/30/2023
Comparison Date 06/30/2023
Portfolio Type/Currency(Local) Security Type Asset Class/Industry Market
Value
MV
(%)
Accrued
Income
Unknown
Accrued
Income?
MV w/
Accrued
Income
Unknown
MV with
Acr Inc?
Market Value
Comparison Date
MV (%)
Comparison Date
Cash & Equivalents 24,967,772.52 92,633.37 25,060,405.89 24,967,772.52 Fixed Income 12,438,138.00 7,011.22 12,445,149.22 12,438,138.00 + Unknown
^ Incomplete Run Date 7/17/2023 5:21:13 PM Page 1 of 1
City of Beaumont Maturity Dates (all issues)
121031-000 Beaumont CFD93-1 2013A Financing Authority Authority 9/1/2023 121032-000 Beaumont CFD93-1 2013A IA19C CFD 9/1/2023
**Issue pays in full on 9/1/2023**
121035-000 Beaumont CFD93-1 2013A Financing Authority Authority 9/1/2023 121037-000 Beaumont CFD93-1 2013A IA17A CFD 9/1/2023
**Issue pays in full on 9/1/2023**
121041-000 Beaumont CFD93-1 2015A Financing Authority Authority 9/1/2045 121043-000 Beaumont CFD93-1 2015A IA7A1 CFD 9/1/2045
121046-000 Beaumont CFD93-1 2015B Financing Authority Authority 9/1/2035 121048-000 Beaumont CFD93-1 2015B IA19A CFD 9/1/2035
121049-000 Beaumont CFD93-1 2015C Financing Authority Authority 9/1/2034 121050-000 Beaumont CFD93-1 2015C IA18 CFD 9/1/2034
121051-000 Beaumont CFD93-1 2015D Financing Authority Authority 9/1/2034 121052-000 Beaumont CFD93-1 2015D IA16 CFD 9/1/2034
123240-000 Beaumont 93-1 2017A IA6A1 Authority 9/1/2035 123431-000 Beaumont 93-1 2017A IA8 Authority 9/1/2032
123239-000 Beaumont 93-1 2017A IA8A Authority 9/1/2035
123433-000 Beaumont 93-1 2017A IA8B Authority 9/1/2037
120990-009 Beaumont 93-1 2017A IA8C Authority 9/1/2038
123223-000 Beaumont 93-1 2017A IA8D Authority 9/1/2039
123436-000 Beaumont 93-1 2017A 1A14 Authority 9/1/2032
123456-000 Beaumont 93-1 2017A IA14A Authority 9/1/2033 123221-000 Beaumont 93-1 2017A IA14B Authority 9/1/2037 121032-013 Beaumont 93-1 2017A IA19C Authority 9/1/2036 121021-034 Beaumont 93-1 2018A IA7B Authority 9/1/2039
132553-000 Beaumont 93-1 2018A IA7D Authority 9/1/2048
121009-017 Beaumont 93-1 2018A IA8C Authority 9/1/2048
123223-010 Beaumont 93-1 2018A IA8D Authority 9/1/2048
132571-000 Beaumont 93-1 2018A IA8E Authority 9/1/2048
129848-000 Beaumont 93-1 2018A IA17C Authority 9/1/2048 131715-000 Beaumont Pub Imp WW Rev Bds 2018 WasteWater 9/1/2049 136802-000 Beaumont BPIA LRBS Series 2019 Authority 9/1/2032 136797-000 Beaumont CFD 93-1 2019 IA3 CFD 9/1/2032
136798-000 Beaumont CFD 93-1 2019 IA9 CFD 9/1/2032
136799-000 Beaumont CFD 93-1 2019 IA10A CFD 9/1/2032
136800-000 Beaumont CFD 93-1 2019 IA11 CFD 9/1/2032
136801-000 Beaumont CFD 93-1 2019 IA12 CFD 9/1/2032
134436-000 Beaumont 2016-1 (Fariway Cyn) IA 19C 2019 Authority 9/1/2049 136806-000 Beaumont CFD 2016-2 2019 (Sundance)Authority 9/1/2049 138228-000 Beaumont CFD 2016-4 2019 Authority 9/1/2049
141969-002 Beaumont CFD 93-1 2020 IA8F Authority 9/1/2050 143124-000 Beaumont CFD 2019-1 2020 Authority 9/1/2050
142529-000 Beaumont CFD93-1 2020 Financing Authority 9/1/2042 121009-018 Beaumont CFD 93-1 2020 IA8C 9/1/2042
142528-000 Beaumont CFD 93-1 2020 IA17B 9/1/2042
149426-000 Beaumont BPIA LRBS Series 2021 9/1/2039
121021-100 Beaumont CFD 93-1 2021 IA7B 9/1/2039
149424-000 Beaumont CFD 93-1 2021 IA7C 9/1/2039
149422-000 Beaumont CFD 93-1 2021 IA17A 9/1/2034
149421-000 Beaumont CFD 93-1 2021 IA19C 9/1/2036
149425-000 Beaumont CFD 93-1 2021 IA20 9/1/2035
163158-000 Beaumont CFD 2016-3 2023 Authority 9/1/2048
Board Package
PTA-City of Beaumont Aggregate (303582)
Month End (M6 Y2023)
06/01/2023 - 06/30/2023
Dated: 07/17/2023
Locked Down Page 524 of 611
Risk Summary (1) (PTA-City of Beaumont Aggregate (303582))1 Performance Overview (PTA-City of Beaumont Aggregate (303582))5 Index Comparison (PTA-City of Beaumont Aggregate (303582))8 GAAP Financials (PTA-City of Beaumont Aggregate (303582))11 Current Holdings (PTA-City of Beaumont Aggregate (303582))12 Realized Gain/Loss (PTA-City of Beaumont Aggregate (303582))13 Income Detail (PTA-City of Beaumont Aggregate (303582))14 Issuer Concentration (> $550K) (PTA-City of Beaumont Aggregate (303582))15 Historical Trends (PTA-City of Beaumont Aggregate (303582))16 Credit Events (PTA-City of Beaumont Aggregate (303582))17 Table of Contents
Dated: 07/17/2023
Cash and Fixed Income Summary
Risk Metric Value
Cash 133,570.02
MMFund 11,175,432.07
Fixed Income 69,731,550.02
Duration 0.978
Convexity 0.023
WAL 1.037
Years to Final Maturity 1.036
Years to Effective Maturity 1.036
Yield 4.562
Book Yield 4.093
Avg Credit Rating AAA/Aaa/AAA
Balance Sheet
Book Value + Accrued 82,149,194.00
Net Unrealized Gain/Loss -1,108,641.88
Market Value + Accrued 81,040,552.11
Issuer Concentration
Issuer Concentration % of Base Market
Value + Accrued
Other 0.393%
United States 74.657%
U.S. Bancorp Asset Management, Inc.13.790%
Toyota Motor Corporation 1.189%
PACCAR Inc 1.941%
Federal Home Loan Banks 1.637%
Farm Credit System 1.626%
Chevron Corporation 1.217%
Caterpillar Inc.1.200%
Apple Inc.1.151%
Amazon.com, Inc.1.198%
---100.000%
Footnotes: 1,2
Asset Class Market SectorSecurity Type
Risk Summary (1)PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 1Page 526 of 611
Credit Duration Heat Map
Rating 0 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5 - 7 7 - 10 10 - 15 15 - 30 AAA 49.504%26.807%16.715%0.000%0.000%0.000%0.000%0.000%0.000% AA 0.000%2.644%0.000%0.000%0.000%0.000%0.000%0.000%0.000% A 0.000%4.330%0.000%0.000%0.000%0.000%0.000%0.000%0.000% BBB 0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000% BB 0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000% B 0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000% CCC 0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000% CC 0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000% C 0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000% NA 0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000%0.000% Time To Maturity
Credit Rating
Duration
Risk Summary (1)PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 2Page 527 of 611
MMF Asset Allocation Industry Sector
Industry Group Industry Subgroup
Risk Summary (1)PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 3Page 528 of 611
1: * Grouped by: Issuer Concentration. 2: * Groups Sorted by: % of Base Market Value + Accrued.
Risk Summary (1)PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 4Page 529 of 611
Summary
Base Returns Beta Distribution
Performance Overview PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 5Page 530 of 611
Compliance Overview
Status Compliant
As of 06/30/2023
Equity Summary
Equity Metric Value
Equity 0.00
Beta ---
R Squared ---
Trailing P/E ---
Dividend Yield ---
Portfolio Summary
Asset Class Base Market Value + Accrued
Cash 133,570.02
Money Market Funds 11,175,432.07
Fixed Income 69,731,550.02
Total 81,040,552.11
Footnote: 1
Reconciliation Status
Custody Reconciliation Status Reconciled
Custody Last Reconciled For 07/14/2023
Trading System Last Reconciled For 07/13/2023
Cash and Fixed Income Summary
Risk Metric Value
Cash 133,570.02
MMFund 11,175,432.07
Fixed Income 69,731,550.02
Duration 0.978
Convexity 0.023
WAL 1.037
Years to Final Maturity 1.036
Years to Effective Maturity 1.036
Yield 4.562
Book Yield 4.093
Avg Credit Rating AAA/Aaa/AAA
Compliance Status
Compliant Account Policy Name Total Rules Compliant Rules Violating Rules Performance Overview PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 6Page 531 of 611
Index: NO BENCHMARK REQUIRED.
1: * Grouped by: Asset Class.
Performance Overview PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 7Page 532 of 611
Index Comparison Summary
Index Comparison Market Sector
Index Comparison Duration
Index Comparison Credit Rating
Index Comparison PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 8Page 533 of 611
Index Comparison Summary
Risk Metric Portfolio Index Difference
Duration 0.978 ------
Yield 4.562 ------
Years to Effective Maturity 1.036 ------
Years to Final Maturity 1.036 ------
Average Credit Rating AAA ------
Footnote: 1
Index Comparison Market Sector
Market Sector Portfolio Index Difference
Government 74.657%------
Agency 3.263%------
Industrial 8.125%------
Cash 13.955%------
Footnote: 2
Index Comparison Duration
Duration Portfolio Index Difference
< 0 0.000%------
0 - 1 49.504%------
1 - 2 33.781%------
2 - 3 16.715%------
3 - 4 0.000%------
4 - 5 0.000%------
5 - 7 0.000%------
7 - 10 0.000%------
10 - 15 0.000%------
15 - 30 0.000%------
30 +0.000%------
No Duration 0.000%------
Footnote: 3
Index Comparison Credit Rating
Credit Rating Portfolio Index Difference
AAA 93.026%------
AA 2.644%------
A 4.330%------
BBB 0.000%------
Non-Invest 0.000%------
Not Rated 0.000%------
Footnote: 4
Index Comparison PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 9Page 534 of 611
Index: NO BENCHMARK REQUIRED.
1: * Grouped by: Risk Metric. 2: * Grouped by: Market Sector. 3: * Grouped by: Duration. 4: * Grouped by: Credit Rating.
Index Comparison PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 10Page 535 of 611
Balance Sheet PTA-City of Beaumont Aggregate City of Beaumont Liquid Fund City of Beaumont, CA As of:05/31/2023 06/30/2023 05/31/2023 06/30/2023 05/31/2023 06/30/2023 Book Value 81,565,085.54 81,833,939.65 36,073,560.02 11,199,929.83 45,491,525.52 70,634,009.82 Accrued Balance 317,008.68 315,254.35 0.00 0.00 317,008.68 315,254.35 Book Value + Accrued 81,882,094.22 82,149,194.00 36,073,560.02 11,199,929.83 45,808,534.20 70,949,264.17 Net Unrealized Carrying Value Gain -757,123.17 -1,108,641.88 0.00 0.00 -757,123.17 -1,108,641.88 Carrying Value and Accrued 81,124,971.05 81,040,552.11 36,073,560.02 11,199,929.83 45,051,411.03 69,840,622.28 Income Statement PTA-City of Beaumont Aggregate City of Beaumont Liquid Fund City of Beaumont, CA Begin Date
End Date
06/01/2023
06/30/2023
Begin Date
End Date
06/01/2023
06/30/2023
Begin Date
End Date
06/01/2023
06/30/2023
Net Amortization/Accretion Income 22,636.37 0.00 22,636.37 Interest Income 244,967.51 126,594.38 118,373.13
Dividend Income 0.00 0.00 0.00
Foreign Tax Withheld Expense 0.00 0.00 0.00
Misc Income 0.00 0.00 0.00
Net Allowance Expense 0.00 0.00 0.00
Income Subtotal 244,967.51 126,594.38 118,373.13
Net Realized Gain/Loss 0.00 0.00 0.00
Net Holding Gain/Loss 0.00 0.00 0.00
Impairment Loss 0.00 0.00 0.00
Net Gain/Loss 0.00 0.00 0.00
Expense 0.00 0.00 0.00
Net Income 267,603.88 126,594.38 141,009.50
Transfers In/Out -504.10 -25,000,224.57 24,999,720.47
Change in Unrealized Gain/Loss -351,518.72 0.00 -351,518.72 Statement of Cash Flows PTA-City of Beaumont Aggregate City of Beaumont Liquid Fund City of Beaumont, CA Begin Date
End Date
06/01/2023
06/30/2023
Begin Date
End Date
06/01/2023
06/30/2023
Begin Date
End Date
06/01/2023
06/30/2023
Net Income 267,603.88 126,594.38 141,009.50
Amortization/Accretion on MS -15,633.49 0.00 -15,633.49 Change in Accrued on MS 1,754.33 0.00 1,754.33
Net Gain/Loss on MS 0.00 0.00 0.00
Change in Unrealized G/L on CE 7,167.81 0.00 7,167.81
Subtotal -6,711.35 0.00 -6,711.35
Purchase of MS 0.00 0.00 0.00
Purchased Accrued of MS 0.00 0.00 0.00
Sales of MS 0.00 0.00 0.00
Sold Accrued of MS 0.00 0.00 0.00
Maturities of MS 0.00 0.00 0.00
Net Purchases/Sales 0.00 0.00 0.00
Transfers of Cash & CE -504.10 -25,000,224.57 24,999,720.47 Total Change in Cash & CE 260,388.43 -24,873,630.19 25,134,018.62 Beginning Cash & CE 36,170,767.08 36,073,560.02 97,207.06 Ending Cash & CE 36,431,155.51 11,199,929.83 25,231,225.68 GAAP Financials PTA-City of Beaumont Aggregate (303582) 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 11Page 536 of 611
* Grouped by: Security Type. * Groups Sorted by: Security Type. * Weighted by: Base Market Value + Accrued. * Holdings Displayed by: Position.
Security Type Base Original Units Base Current Units Final Maturity Base Original Cost Base Book Value Base Net Total Unrealized Gain/
Loss
Base Interest/
Dividend Due
Base Accrued
Balance
Market
Price
Base Market Value Base Market Value +
Accrued
AGCY BOND 2,700,000.00 2,700,000.00 06/12/2024 2,683,044.00 2,691,779.36 -51,753.97 0.00 4,059.38 97.7799 2,640,025.39 2,644,084.76 CASH 133,570.02 133,570.02 06/30/2023 133,570.02 133,570.02 0.00 0.00 0.00 1.0000 133,570.02 133,570.02 CORP 6,790,000.00 6,790,000.00 04/04/2025 6,678,659.20 6,720,032.92 -181,754.53 0.00 46,559.83 96.3175 6,538,278.39 6,584,838.22 MMFUND 11,175,432.07 11,175,432.07 06/30/2023 11,175,432.07 11,175,432.07 0.00 133,570.02 0.00 1.0000 11,175,432.07 11,175,432.07 T-BILL 25,150,000.00 25,150,000.00 07/11/2023 25,107,982.73 25,114,985.61 7,167.81 0.00 0.00 99.8893 25,122,153.42 25,122,153.42 US GOV 36,260,000.00 36,260,000.00 06/13/2025 35,897,323.26 35,998,139.67 -882,301.19 0.00 264,635.14 96.8824 35,115,838.48 35,380,473.62 ---82,209,002.09 82,209,002.09 07/13/2024 81,676,011.28 81,833,939.65 -1,108,641.88 133,570.02 315,254.35 84.4178 80,725,297.76 81,040,552.11 Current Holdings PTA-City of Beaumont Aggregate (303582) Base Currency: USD As of 06/30/2023 Return to Table of Contents Dated: 07/17/2023 12Page 537 of 611
* Grouped by: Security Type. * Groups Sorted by: Security Type. * Weighted by: Ending Market Value + Accrued. * Holdings Displayed by: Lot.
Security Type BS Class Market Sector Ending Base Current Units Base Disposed Book Value Base Total Impairment Loss Base Net Total Gain/Loss Ending Market Value + Accrued AGCY BOND ST Agency 2,700,000.00 0.00 0.00 0.00 2,644,084.76 CASH RCV Cash 133,570.02 0.00 0.00 0.00 133,570.02
CORP LT Industrial 6,790,000.00 0.00 0.00 0.00 6,584,838.22 MMFUND CE Cash 11,175,432.07 -50,108,486.83 0.00 0.00 11,175,432.07 T-BILL CE Government 25,150,000.00 0.00 0.00 0.00 25,122,153.42 US GOV ---Government 36,260,000.00 0.00 0.00 0.00 35,380,473.62 ---------82,209,002.09 -50,108,486.83 0.00 0.00 81,040,552.11 Realized Gain/Loss PTA-City of Beaumont Aggregate (303582) Base Currency: USD 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 13Page 538 of 611
* Grouped by: Security Type. * Groups Sorted by: Security Type. * Weighted by: Ending Base Market Value + Accrued. * Holdings Displayed by: Lot.
Security Type BS Class Ending Base Current Units Base Accretion Income Base Misc Income Base Expense Base Interest/Dividend Income Base Amortization Expense Base Net Income AGCY BOND ---2,700,000.00 713.82 0.00 0.00 6,468.75 0.00 7,182.57 CASH RCV 133,570.02 0.00 0.00 0.00 0.00 0.00 0.00
CORP LT 6,790,000.00 3,599.86 0.00 0.00 16,411.67 -236.86 19,774.66 MMFUND CE 11,175,432.07 0.00 0.00 0.00 133,578.09 0.00 133,578.09 T-BILL CE 25,150,000.00 7,002.88 0.00 0.00 0.00 0.00 7,002.88 US GOV ---36,260,000.00 14,139.75 0.00 0.00 88,509.01 -2,583.09 100,065.67 ------82,209,002.09 25,456.32 0.00 0.00 244,967.51 -2,819.95 267,603.88 Income Detail PTA-City of Beaumont Aggregate (303582)
Base Currency: USD 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 14Page 539 of 611
* Grouped by: Issuer Concentration. * Groups Sorted by: Base Market Value + Accrued. * Filtered By: Base Market Value + Accrued > 550,000.00. * Weighted by: Base Market Value + Accrued.
Issuer Concentration Security Type Ending Base Current Units Ending Effective Maturity
Final Maturity Base Net Market
Unrealized Gain/Loss
Base Net FX Unrealized
Security Gain/Loss
Base Market Value + Accrued % of Base Market
Value + Accrued
United States ---58,675,000.00 08/25/2024 08/25/2024 -748,889.81 0.00 57,901,710.09 74.215% U.S. Bancorp Asset Management, Inc.MMFUND 11,073,343.50 06/30/2023 06/30/2023 0.00 0.00 11,073,343.50 14.193% PACCAR Inc CORP 1,600,000.00 08/11/2025 08/11/2025 -48,218.82 0.00 1,573,069.90 2.016% Federal Home Loan Banks AGCY BOND 1,350,000.00 06/14/2024 06/14/2024 -24,322.69 0.00 1,326,650.97 1.700% Farm Credit System AGCY BOND 1,350,000.00 06/10/2024 06/10/2024 -27,431.28 0.00 1,317,433.79 1.689% Chevron Corporation CORP 1,000,000.00 11/15/2024 11/15/2024 -21,955.85 0.00 986,272.49 1.264% Caterpillar Inc.CORP 1,000,000.00 05/13/2025 05/13/2025 -26,375.04 0.00 972,540.68 1.247% Amazon.com, Inc.CORP 1,000,000.00 04/13/2025 04/13/2025 -25,537.40 0.00 971,026.76 1.245% Toyota Motor Corporation CORP 1,000,000.00 10/07/2024 10/07/2024 -23,617.00 0.00 963,681.70 1.235% Apple Inc.CORP 1,000,000.00 05/11/2025 05/11/2025 -29,061.30 0.00 933,133.80 1.196% ------79,048,343.50 07/12/2024 07/12/2024 -975,409.19 0.00 78,018,863.69 100.000% Issuer Concentration (> $550K)PTA-City of Beaumont Aggregate (303582) Base Currency: USD As of 06/30/2023 Return to Table of Contents Dated: 07/17/2023 15Page 540 of 611
* Weighted by: Base Market Value + Accrued.
Yield Base Market Value + Accrued Period Begin Period End Duration Complex Credit Rating
Years to Effective Maturity Years to Final Maturity
4.583 81,191,719.21 06/01/2023 06/03/2023 1.019 AAA 1.075 1.075
4.720 81,055,671.82 06/04/2023 06/10/2023 1.003 AAA 1.062 1.062
4.774 81,048,129.69 06/11/2023 06/17/2023 0.992 AAA 1.049 1.049
4.789 81,107,924.56 06/18/2023 06/24/2023 0.981 AAA 1.038 1.038
4.562 81,040,552.11 06/25/2023 06/30/2023 0.978 AAA 1.036 1.036 Historical Trends PTA-City of Beaumont Aggregate (303582) Base Currency: USD 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 16Page 541 of 611
Outlook Changed
* Grouped by: Event Type. * Groups Sorted by: Event Type. * Filtered By: Agency ¹ DBRS and Agency ¹ Moodys.
Account Identifier Description Effective Date Agency Old Value New Value Event Type City of Beaumont, CA 91282CFW6 UNITED STATES TREASURY 06/14/2023 Fitch Stable Off Outlook Changed City of Beaumont, CA 91282CGA3 UNITED STATES TREASURY 06/14/2023 Fitch Stable Off Outlook Changed City of Beaumont, CA 91282CGE5 UNITED STATES TREASURY 06/14/2023 Fitch Stable Off Outlook Changed City of Beaumont, CA 91282CGG0 UNITED STATES TREASURY 06/14/2023 Fitch Stable Off Outlook Changed City of Beaumont, CA 91282CGL9 UNITED STATES TREASURY 06/14/2023 Fitch Stable Off Outlook Changed City of Beaumont, CA 91282CGN5 UNITED STATES TREASURY 06/14/2023 Fitch Stable Off Outlook Changed City of Beaumont, CA 91282CGR6 UNITED STATES TREASURY 06/14/2023 Fitch Stable Off Outlook Changed City of Beaumont, CA 91282CHB0 UNITED STATES TREASURY 06/14/2023 Fitch Stable Off Outlook Changed Credit Events PTA-City of Beaumont Aggregate (303582)
Base Currency: USD 06/01/2023 - 06/30/2023 Return to Table of Contents Dated: 07/17/2023 17Page 542 of 611
Additional Disclosure:
This information is for the sole purposes of the client and is not intended to provide specific advice or recommendations. Please review the contents of this information carefully. Should you have any questions regarding the information presented, calculation methodology, investment portfolio, security detail, or any other facet of this information, please feel free to contact us.
Public Trust Advisors, LLC (Public Trust) statements and reports are intended to detail our investment advisory activity as well as the activity of certain client accounts managed by Public Trust. The custodian bank maintains the control of assets and executes and settles all investment transactions. The custodian statement is the official record of security and cash holdings transactions. Public Trust recognizes that clients may use these reports to facilitate record keeping; therefore, it is recommended that the client reconcile this information with their custodian bank statement. Many custodians use a settlement date basis that may result in the need to reconcile due to a timing difference. The underlying market value, amortized cost, and accrued interest may differ between the custodian and this statement or report. This can be attributed to differences in calculation methodologies and pricing sources used.
Public Trust does not have the authority to withdraw funds from or deposit funds to the custodian. Our clients retain responsibility for their internal accounting policies, implementing and enforcing internal controls, and generating ledger entries or otherwise recording transactions. The total market value represents prices obtained from various sources; it may be impacted by the frequency at which prices are reported, and such prices are not guaranteed. Prices received from pricing vendors are generally based on current market quotes but when such quotes are not available, the pricing vendors use a variety of techniques to estimate value. These estimates, particularly for fixed-income securities, may be based on certain minimum principal amounts (e.g. $1 million) and may not reflect all the factors that affect the value of the security including liquidity risk. The prices provided are not firm bids or offers. Certain securities may reflect N/A or unavailable where the price for such security is generally not available from a pricing source. The market value of a security, including those priced at par value, may differ from its purchase price and may not closely reflect the value at which the security may be sold or purchased based on various market factors. The securities in this investment portfolio, including shares of mutual funds, are not guaranteed or otherwise protected by Public Trust, the FDIC (except for certain non-negotiable certificates of deposit), or any government agency unless specifically stated otherwise.
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Beginning and ending balances are based on market value plus accrued interest on a trade date basis. Statements and reports made available to the end user either from Public Trust or through the online reporting platform may present information and portfolio analytics using various optional methods including, but not limited to, historical cost, amortized cost, and market value. All information is assumed to be correct, but the accuracy has not been confirmed and therefore is not guaranteed to be correct. Information is obtained from third party sources that may or may not be verified. The data in this report is unaudited and is only applicable for the date denoted on the report. Market values may change day-to-day based on numerous circumstances such as trading volume, news released about the underlying issuer, issuer performance, etc. Underlying market values may be priced via numerous aspects as certain securities are short term in nature and not readily traded. Performance results are shown net of all fees and expenses and reflect the reinvestment of dividends and other earnings.
Many factors affect performance including changes in market conditions and interest rates and in response to other economic, political, or financial developments. Investment involves risk including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. Past performance is no guarantee of future results. Any financial and/or investment decision may incur losses.
The investment advisor providing these services is Public Trust Advisors, LLC, an investment adviser registered with the U.S. Securities and Exchange Commission (SEC) under the Investment Advisers Act of 1940, as amended. Registration with the SEC does not imply a certain level of skill or training. Public Trust is required to maintain a written disclosure brochure of our background and business experience. If you would like to receive a copy of our current disclosure brochure, Privacy Policy, or Code of Ethics, or have any questions regarding your account please contact us.
Public Trust Advisors
717 17th St. Suite 1850
Denver, CO 80202
PARS: City of Beaumont
March 31, 2023
Presented by:
Christiane Tsuda –Senior Portfolio Manager
PARS/City of Beaumont
DISCUSSION HIGHLIGHTS –CITY OF BEAUMONT
Asset Allocation (as of 3-31-23)
Stocks 48.35% (40% -60%); Bonds 47.02% (40% -60%); Cash 4.62% (0% -20%) Large Cap 25.81%, Mid Cap 4.19%, Small Cap 6.81%, International 9.94%, REIT 1.61% Moderate (Active)
Performance (as of 3-31-23) Gross of investment fees, net of fund level fees 1 Month:1.60%
3 Month:4.40%
1 Year:-6.17%
Inception to Date: -5.92% (March,2022)
Outlook
US Economy -Recession vs. recession; soft landing
-Banking crisis
-Inflation
-Labor
-Inventories
Geopolitical -China / Russia
-Ukraine
Federal Reserve -Rate hikes, pause, cuts
-Balance sheet
-Emergency lending program
Corporate -Earnings growth
-Margins; valuations
1Page 545 of 611
PARS/City of Beaumont 2
Economic and Market Forecast
March 2023
2022 2023
Assumptions Assumptions
GDP 0.1% - 0.9% - 0.5% - +0.5%
S&P 500 Earnings $210 - $220 $195 - $205
Unemployment 3.7% - 4.2%4.4% - 5.1%
Core PCE Inflation 4.0% - 4.5%2.9% - 3.4%
Fed Funds Target 4.0% - 4.5%4.25% - 5.0%
PARS/City of Beaumont 3
Selected Period Performance
Asset Allocation –City of Beaumont
As of March 31, 2023
PARS/City of Beaumont 4
Current Asset Allocation Investment Vehicle
Equity 48.35%Range: 40% - 60%
Large Cap Core 4.67%COFYX Columbia Contrarian Core Cl Y
9.32%VGIAX Vanguard Growth & Income Admiral Shares
Large Cap Value 4.41%DODGX Dodge & Cox Stock Fund
1.92%IVE iShares S&P 500 Value ETF
Large Cap Growth 2.76%HNACX Harbor Capital Appreciation Instl
2.73%IVW iShares S&P 500 Growth ETF
Mid Cap Core 4.19%IWR iShares Russell Mid Cap ETF
Small Cap Value 3.42%UBVFX Undiscovered Managers Behavorial Value R6 Small Cap Growth 3.39%FGROX Emerald Growth Institutional Fund International Core 1.26%DODFX Dodge & Cox International Stock Fund
3.68%DFALX DFA Large Cap International Portfolio
International Growth 1.23%MGRDX MFS International Growth Fund Emerging Markets 3.76%HHHFX Schroder Emerging Market Equity REIT 1.61%VNQ Vanguard REIT ETF
Fixed Income 47.02%Range: 40% - 60%
Short-Term 10.51%VFSUX Vanguard Short-Term Corp Adm Fund Intermediate-Term 11.85%DBLFX DoubleLine Core Fixed Income I
11.78%DODIX Dodge & Cox Income Fund
11.88%PTRQX Prudential Total Return Bd Cl Q
1.01%PHIYX PIMCO High Yield Instl Fund
Cash 4.62%Range: 0% - 20%
4.62%FGZXX First American Government Obligations Fund
TOTAL 100.00%
PARS/City of Beaumont 5
1-Month 3-Month Year-to-1-Year 3-Year 5-Year 10-Year
Fund Name Return Return Date Return Return Return Return Columbia Contrarian Core Inst3 4.58 8.73 8.73 -8.62 18.20 10.94 11.97 Vanguard Growth & Income Adm 2.58 6.47 6.47 -8.16 19.11 10.89 12.18 Dodge & Cox Stock I -1.60 1.50 1.50 -6.78 23.34 9.43 11.37 iShares S&P 500 Value ETF 1.30 5.13 5.13 -0.34 18.91 9.29 9.98 iShares S&P 500 Growth ETF 5.83 9.58 9.58 -15.47 16.63 11.70 13.42 Harbor Capital Appreciation Retirement 8.41 18.32 18.32 -14.66 14.36 10.80 13.99 S&P 500 TR USD 3.67 7.50 7.50 -7.73 18.60 11.19 12.24
iShares Russell Mid-Cap ETF -1.55 4.03 4.03 -8.90 19.01 7.90 9.88 Russell Mid Cap TR USD -1.53 4.06 4.06 -8.78 19.20 8.05 10.05 Undiscovered Managers Behavioral Val R6 -5.32 0.53 0.53 -3.97 32.79 8.40 10.28 Emerald Growth Institutional -2.90 4.12 4.12 -11.72 14.43 5.69 10.08 Russell 2000 TR USD -4.78 2.74 2.74 -11.61 17.51 4.71 8.04 Vanguard Real Estate ETF -2.10 1.77 1.77 -20.12 9.80 5.80 5.78 Dodge & Cox International Stock I 0.88 6.15 6.15 -0.46 17.30 2.91 5.06 DFA Large Cap International I 2.53 7.93 7.93 -1.26 14.85 3.91 5.18 MFS International Growth R6 5.19 9.22 9.22 1.03 13.16 6.73 6.87 MSCI EAFE NR USD 2.48 8.47 8.47 -1.38 12.99 3.52 5.00
Hartford Schroders Emerging Mkts Eq F 2.96 5.16 5.16 -10.26 7.86 -0.55 2.64 MSCI EM NR USD 3.03 3.96 3.96 -10.70 7.83 -0.91 2.00
1-Month 3-Month Year-to-1-Year 3-Year 5-Year 10-Year
Fund Name Return Return Date Return Return Return Return DoubleLine Core Fixed Income I 2.02 3.56 3.56 -5.03 -0.56 0.68 1.70 PGIM Total Return Bond R6 1.90 3.17 3.17 -6.05 -1.14 0.99 2.07 Dodge & Cox Income I 1.79 3.13 3.13 -3.03 0.13 1.93 2.35 Vanguard Short-Term Investment-Grade Adm 1.54 1.88 1.88 -0.19 0.75 1.59 1.59 Bloomberg US Agg Bond TR USD 2.54 2.96 2.96 -4.78 -2.77 0.91 1.36 PIMCO High Yield Instl 1.83 3.98 3.98 -2.66 4.55 2.94 3.73 Source: SEI Investments, Morningstar Investments
REAL ESTATE FUNDS
INTERNATIONAL EQUITY FUNDS
BOND FUNDS
Returns less than one year are not annualized. Past performance is no indication of future results. The information presented has been obtained from sources believed to be accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value.
CITY OF BEAUMONT
For Period Ending March 31, 2023
LARGE CAP EQUITY FUNDS
MID CAP EQUITY FUNDS
SMALL CAP EQUITY FUNDS
PARS: City of Beaumont
June 30, 2023
Presented by:
Christiane Tsuda –Senior Portfolio Manager
PARS/City of Beaumont
DISCUSSION HIGHLIGHTS –CITY OF BEAUMONT
Asset Allocation (as of 6-30-23)
Stocks 45.54% (40% -60%); Bonds 45.13% (40% -60%); Cash 9.34% (0% -20%) Large Cap 24.38%, Mid Cap 3.98%, Small Cap 6.43%, International 9.24%, REIT 1.51% Moderate (Active)
Performance (as of 6-30-23) Gross of investment fees, net of fund level fees 1 Month:3.02%
3 Month:2.94%
YTD:7.47%
1 Year:7.54%
Inception to Date: -2.74% (March,2022)
Outlook
Economic -Inflation: Will central banks raise rates above current expectations? -The consumer: Mixed messages have corporate earnings implications. -Impact of higher interest rates.
Capital Markets -Equities : A strong start to the year thanks to a resilient consumer. -Bonds: Yields remain intriguing, but “higher for longer” may be the reality given pesky inflation data.
-Escape velocity or a head fake?
Bottom line -We are currently in the “chop” period between central banks winding down interest rate increases and economies, consumers and businesses absorbing a year plus of higher interest rate trends.
-Inflation, consumer activity and central bank plans are all major variables in determining. where markets may head next.
-We do expect economic and corporate earnings pressures to emerge later this year 1Page 551 of 611
PARS/City of Beaumont 2
Selected Period Performance
Asset Allocation –City of Beaumont
As of June 30, 2023
PARS/City of Beaumont 3
Current Asset Allocation Investment Vehicle
Equity Range: 40%-60%45.54%
Large Cap Core COFYX Columbia Contrarian Core Cl Z 4.41% VGIAX Vanguard Growth & Income Adm 8.79%
Large Cap Value IVE iShares S&P 500 Value ETF 1.84%
DODGX Dodge & Cox Stock Fund 4.16%
Large Cap Growth HNACX Harbor Capital Appreciation Retirement 2.59% IVW T. Rowe Price Growth Stock Fund I 2.60%
Mid Cap Core IWR iShares Russell Mid-Cap ETF 3.98%
Small Cap Value UBVFX Undiscovered Mgrs Behavioral Value R6 3.21% Small Cap Growth FGROX Emerald Growth Fund Inst 3.22%
International Core DFALX DFA Large Cap International I 3.40% International Value DODFX Dodge & Cox International Stock Fund 1.17% International Growth MGRDX MFS® International Growth R6 1.16% Emerging Markets HHHFX Hartford Schroders Emerging Mkts Eq 3.52% Real Estate VNQ Vanguard Real Estate ETF 1.51%
Fixed Income Range: 40%-60%45.13%
Short-Term VFSUX Vanguard Short-Term Investment-Grade Adm 5.30% Intermediate-Term DODIX Dodge & Cox Income Fund 11.42%
DBLFX DoubleLine Core Income Fund 11.36%
PTRQX Prudential Total Return Bond Q 11.41%
GOVT iShares US Treasury ETF 2.82%
Mortgage Backed MBB iShares MBB ETF 2.82%
Cash Range: 0%-20%9.34%
FGZXX First American Government Oblig Z 9.34%
TOTAL 100.00%
PARS/City of Beaumont 4
1-Month 3-Month Year-to-1-Year 3-Year 5-Year 10-Year
Fund Name Return Return Date Return Return Return Return Columbia Contrarian Core Inst3 6.58 11.06 20.75 21.21 15.02 12.88 12.78 Vanguard Growth & Income Adm 7.16 8.50 15.52 18.31 14.72 11.92 12.74 Dodge & Cox Stock I 6.91 5.58 7.15 12.37 18.18 10.02 11.41 iShares S&P 500 Value ETF 6.86 6.60 12.06 19.78 16.58 10.39 10.33 Harbor Capital Appreciation Retirement 6.84 15.74 36.94 32.51 8.83 12.69 15.40 iShares S&P 500 Growth ETF 6.36 10.54 21.13 18.04 11.60 12.81 14.28 S&P 500 TR USD 6.61 8.74 16.89 19.59 14.60 12.31 12.86
iShares Russell Mid-Cap ETF 8.33 4.73 8.94 14.79 12.32 8.31 10.15 Undiscovered Managers Behavioral Val R6 7.38 -0.17 0.36 7.78 24.50 6.90 9.90 Emerald Growth Institutional 8.17 8.78 13.26 20.32 7.22 5.66 10.41 Russell 2000 TR USD 8.13 5.21 8.09 12.31 10.82 4.21 8.26 Dodge & Cox International Stock I 7.02 4.31 10.72 14.70 12.78 4.88 5.33 DFA Large Cap International I 4.81 3.00 11.18 17.21 9.99 4.82 5.64 MFS International Growth R6 3.74 2.97 12.47 18.55 8.43 6.86 7.56 MSCI EAFE NR USD 4.55 2.95 11.67 18.77 8.93 4.39 5.41
Hartford Schroders Emerging Mkts Eq F 5.13 1.90 7.15 4.00 2.31 1.59 3.70 MSCI EM NR USD 3.80 0.90 4.89 1.75 2.32 0.93 2.95
1-Month 3-Month Year-to-1-Year 3-Year 5-Year 10-Year
Fund Name Return Return Date Return Return Return Return Vanguard Real Estate ETF 5.56 1.64 3.44 -3.95 5.86 4.36 6.12 DoubleLine Core Fixed Income I -0.26 -0.59 2.95 -0.09 -2.48 0.59 1.88 PGIM Total Return Bond R6 0.14 0.00 3.17 0.71 -3.28 1.10 2.42 Dodge & Cox Income I 0.32 0.08 3.21 1.83 -1.76 2.02 2.55 Vanguard Short-Term Investment-Grade Adm -0.32 -0.12 1.76 1.58 -0.87 1.52 1.68 Bloomberg US Agg Bond TR USD -0.36 -0.84 2.09 -0.94 -3.96 0.77 1.52 iShares MBS ETF -0.43 -0.69 1.92 -1.58 -3.76 -0.01 1.00 iShares US Treasury Bond ETF -0.73 -1.34 1.92 -2.08 -4.85 0.35 0.87 Source: SEI Investments, Morningstar Investments
City of Beaumont
Returns less than one year are not annualized. Past performance is no indication of future results. The information presented has been obtained from sources believed to be accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value.
INTERNATIONAL EQUITY FUNDS
BOND FUNDS
For Period Ending June 30, 2023
LARGE CAP EQUITY FUNDS
MID CAP EQUITY FUNDS
REAL ESTATE FUNDS
SMALL CAP EQUITY FUNDS
Staff Report
TO: City Council
FROM: Christina Taylor, Deputy City Manager
DATE August 1, 2023
SUBJECT: Award a Professional Services Agreement for Preparation of a Climate Action Plan (CAP) – Capital Improvement Project CD-05
Description Update to the City’s Climate Action Plan (CAP) including requirements for the Wastewater Treatment Plant.
Background and Analysis:
A climate action plan serves as the City’s roadmap to a more sustainable future by putting policies and action steps into a single framework. This includes addressing state mandated reductions, Greenhouse Gas (GHG) mandates in CEQA review and an overall streamlining of CEQA review of development projects.
The City of Beaumont prepared and adopted a climate action plan in 2015. Since 2015, there have been a number of legislative changes, mandated emission reductions and revised CEQA requirements. The City has updated its general plan, growth and development projections. Additionally, the wastewater treatment plant is now required to address emissions through a climate action plan (CAP).
On February 21, 2023, City Council amended the FY 22/23-FY 26/27 Capital Improvement Plan and authorized $350,000 to update the Citywide climate action plan, to include the wastewater treatment plant CAP requirements. On May 3, 2023, staff released a Request for Proposals (RFP) for the City’s Climate Action Plan. Ninety-two (92) firms accessed the proposal with the majority of the firms downloading the materials. Upon closing of the RFP window on June 1, 2023, the City had received two (2) proposals: 1) CAPSUS and 2) Raimi + Associates.
The proposals were scored on the following criteria:
Understanding the scope of services and completeness of proposal Related experience and skills
Approach to performing this type of service
Cost and cost effectiveness
RESPONDING FIRM COST PROPOSAL
Raimi + Associates $272,601
CAPSUS $165,800
The evaluation committee consisted of the Deputy City Manager and the Director of Water Reclamation. Upon evaluation of the proposals, it was determined that only Raimi + Associates had provided a complete proposal addressing both the Cit ywide needs and the Wastewater Treatment Plant requirements.
On July 7, 2023, the Deputy City Manager and Director of Water Reclamation interviewed Raimi + Associates and determined they were qualified and capable to prepare the CAP. On July 25, 2023, the proposal from Raimi + Associates was presented to the RFP sub-committee who concurred with staff’s recommendation.
Beaumont Municipal Code Section 3.02.060 states that City Council approval is required for all contracts for professional services when the cost of services is $75,000 or more. The cost proposal for preparation of the CAP by Raimi + Associates is $272,601.
Fiscal Impact:
The cost to prepare this staff report is approximately $150.
The cost for the Climate Action Plan will be paid out of CIP CD-05 which has a total allocation of $350,000.
CD-05 Climate Action Plan Project Accounting Summary
Funding Summary
Funding Year Funding Source Amount
22/23 General Fund $350,000
Total Project Funding = $350,000
Budget Summary
RESPONDING FIRMSLocation (1)Max Points
-->20 30 40 10 100
Raimi + Associates Berkeley, CA 19 25 36 10 90
CAPSUS, LLC Houston, TX 10 20 30 5 65
GRAND
TOTAL
Cost & Cost
Effectiveness
Related Experience
& Demonstrated
Skills
Approach to
Performing Services
EVAL
CRITERIA:
Understanding of
Scope of Services &
Completeness of
RFP
Project Component Budget Encumbered Paid to
Date
Remaining
Budget
Project Management $0 $0 $0 $0
Preliminary Services $0 $0 $0 $0
Environmental $350,000 $0 $0 $350,000
Design $0 $0 $0 $0
Construction $0 $0 $0 $0
Construction Management $0 $0 $0 $0
Permits $0 $0 $0 $0
Equipment $0 $0 $0 $0
Project Summary Totals $350,000 $0 $0 $350,000
Recommended Action:
Authorize the Mayor to execute a Professional Services Agreement for preparation of a Climate Action Plan (CAP) with Raimi + Associates in an amount not to exceed $272,601.
Attachments:
A. Request for Proposal for Preparation of a Climate Action Plan (CAP) B. Raimi + Associates Professional Services Agreement
C. Exhibit A - Proposal
D. Levine Act – Conflict of Interest Inquiry
Request for Proposals
Website:
www.beaumontca.gov
Address:
550 E. 6th Street
Beaumont, CA 92223
Phone:
951.769.8520
for
Climate Action Plan
(CAP) Update
Questions Due By:
2:00 P.M.
Thursday, May 18, 2023
Proposals Due By:
2:00 P.M.
Thursday, June 1, 2023
Contact:
Grace Wichert
Procurement and Contracts Specialist
[email protected]
RFP Available:
www.publicpurchase.com or
https://www.beaumontca.gov/949/Bids-and-RFPs
Climate Action Plan
(CAP) Update City of Beaumont
Request for Proposal
2 1. INTRODUCTION
The City of Beaumont (“City”) requests written responses to a Request for Proposal (RFP) for selection of a qualified firm (“Consultant”) to provide professional services for the preparation of a Climate Action Plan (CAP) update for the City of Beaumont. The selected firm is expected to prepare an update to the City’s 2015 Climate Action Plan and associated environmental document pursuant to the California Environmental Quality Act (CEQA). The selected consultant will be one that has demonstrated experience in the preparation of CAP’s or CAP updates for local jurisdictions.
Responses must conform to the requirements of this Request for Proposal (RFP). The City reserves the right to waive any irregularity in any proposal or reject any proposal that does not comply with this RFP or City policies. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City.
2. THE CITY OF BEAUMONT
The City was incorporated in November 1912 and is located in the San Gorgonio Pass portion of western Riverside County. It is bounded on the west by Calimesa and unincorporated areas, on the north by unincorporated county areas (Cherry Valley), on the south by unincorporated county areas and the City of San Jacinto, and on the east by the City of Banning. The land area within the City’s boundary is approximately 30 square miles.
The City of Beaumont has been one of the fastest growing cities in California over the past 15 years and has a current population of 55,280. An average of 500 new homes have been permitted annually since 2013 and the population has grown by approximately 1,500 residents each year.
Beaumont is rated one of the safest cities in southern California. The City has its own police department with fire and paramedic services contracted through Riverside County.
Beaumont has seen significant growth in its quality of workforce with educational levels and technical skills. The community has also seen growth in its household income levels. As a result of these demographic shifts, Beaumont has become a regional retail hub. The City has started to realize new retail and service sector opportunities that were previously not viable.
3. BACKGROUND
2040 General Plan:
On November 17, 2020, the City of Beaumont City Council unanimously approved the General Plan Update. The plan lays out a blueprint for the City’s future through a series of goals, policies, and implementation measures to guide future development in an economically and environmentally sustainable manner. The 2040 General Plan also includes the Downtown Area Plan which is of particular interest to the City Council, residents and other stakeholders in the community. The 2040 General Plan includes a
Health and Environmental Justice Element as well as a variety of Goals aimed at addressing Climate issues.
6th Cycle Housing Element:
The City’s 6th Cycle Housing Element (2021-2029) was completed in October of 2021 and was certified by the State of California Department of Housing and Community Development on December 12, 2022. The Housing Element includes a variety of programs, encouraging non- motorized mobility options. The Housing Element Update included an updated Safety Element of
Climate Action Plan
(CAP) Update City of Beaumont
Request for Proposal
3 the 2040 General Plan which addressed several climate change and hazard issues within the City.
Downtown Beaumont Revitalization Plan:
The Community Development Department is currently working with a consultant on a Downtown Beaumont Revitalization Plan (DBRP). The Plan is anticipated to be complete by the end of the year. The City is currently offering a variety of incentive programs focused on the downtown.
Economic Development Strategic Plan:
The EDSP is the blueprint for attracting targeted new development and business investments, creating jobs, and contributing to the City’s long-term fiscal health. Other action items include focusing on development streamlining, establishment of business incentive programs, and encouragement of downtown redevelopment and revitalization. Many of the elements of the EDSP are currently being implemented.
Parking Management Master Plan:
In 2020 the City in conjunction with SCAG and a consultant, completed a Parking Management Master Plan. This document reviewed and analyzed land uses and parking requirements City wide as well as in the Downtown area. The study provides multiple concepts to “right-size” parking requirements in the downtown area over time and establishes an implementation plan to achieve downtown parking management goals and objectives.
2015 Climate Action Plan:
The City’s 2015 CAP was focused on incorporating energy efficiency and reducing GHG emissions. The Sustainable Beaumont Plan (2015 CAP) established goals and policies which incorporated environmental responsibility into daily management of City and community operations. Updating the City’s existing Climate Action Plan (2015) will provide an improved framework and long-term strategies to reduce the City’s contribution to climate change and support the State’s emission reduction targets through the incorporation of energy efficiency, improved Air Quality, reduction of greenhouse gas (GHG) emissions and an overall responsible approach to the use of natural resources. The City desires to mitigate the impacts of existing conditions as well as reduce or eliminate the impacts of future conditions.
Local Hazard Mitigation Plan (LHMP):
This document is currently being developed in conjunction with the County of Riverside EOC. Any documents or data the City has will be available for use.
4. PURPOSE
The purpose of this RFP is to select a consultant or a team of consultants (Consultant) who will prepare a CAP Update which will provide a roadmap that outlines specific activities that the City will undertake to reduce greenhouse gas emissions and to adapt to climate change. The CAP must provide an inventory of greenhouse gas (GHG) emissions and a vulnerability assessment, outline actions to mitigate climate change through GHG reductions, and identify strategies to adapt to the effects of climate change. The CAP will be used for CEQA project streamlining. The City has participated in regional CAP processes and data collection in addition to the work done as part of the City’s 2040 General Plan. That data is available for use during this process.
The City’s CAP update will need to include components to address the requirements that must be met by the City’s Wastewater Treatment Plant. Those requirements will be listed as a separate,
Climate Action Plan
(CAP) Update City of Beaumont
Request for Proposal
4 required task in the Scope of Work.
5. TERM
The initial term of the agreement shall be determined upon need of services and consistent with City’s policies.
6. PROPOSAL REQUIREMENTS
The proposal shall clearly address all information requested herein. To achieve a uniform review process and obtain the maximum degree of comparability, it is required that proposals be organized and contain all information as specified below.
A. Cover Letter: Maximum of two (2) pages serving as an Executive Summary which shall include an understanding of the scope of services. The RFP shall be transmitted with a cover letter that must be signed by an official authorized to bind the consultant contractually. The letter accompanying the RFP shall also provide the name, title, address, and telephone number of individuals with the authority to negotiate and contractually bind the consultant. The cover letter constitutes certification by the consultant, under penalty of perjury, that the consultant complies with nondiscrimination requirements of the State and Federal Government. An unsigned proposal or one signed by an individual unauthorized to bind the consultant may be rejected.
B. Introduction/Information: Introduction of the service proposal, including a statement of understanding for the types of services contemplated. Provide a discussion on how the objectives of the scope of services will be accomplished. Provide the name of the firm submitting the proposal, its mailing address, telephone number, and the name of the individual to contact if further information is required. Any participating firms and proposed sub-consultants shall be identified and included in the proposal (all sub-consultants must be approved by City prior to signing the agreement with City).
C. The firm’s approach to delivering the scope of services. Provide a description of the firm’s approach to communicating effectively with City staff and officials, other jurisdictional stakeholders, and the public, to facilitate successful delivery of assigned tasks.
D. Firm Profile: Provide a description of the firm, including number of professional personnel, years in business, office location(s), organizational structure (e.g., corporation, partnership, sole practitioner, etc.), areas of particular expertise, etc.
E. Firm Experience/Qualifications:
1. A list of the five (5), most recent, similar projects by the proposed project team. Include at least three (3) projects on which all principal team members, including key sub- consultants, worked together. Do not list any projects that were performed by key team members when they were employed by other firms. Each description shall include:
• The name of the client and a contact name, address, and telephone number. • The scope of the consultant’s involvement in the project. • The month and year the projects started and the month and year they were completed.
• The total value of the services provided.
• The key personnel involved, and the sub-consultants employed.
Climate Action Plan
(CAP) Update City of Beaumont
Request for Proposal
5 2. A list of any consultant’s contracts terminated (partially or completely) by clients for convenience or default within the past seven years. Include contract value, description of work, client, contract number, and the name and telephone number of the contracting entity.
F. Location of principal office that will be responsible for the implementation of this contract.
G. Proposed Team: Provide a summary description of all personnel who will be involved in this project, their roles and responsibilities, and their experience in similar past projects.
The proposal must name a project manager. In addition to this summary, full resumes must be provided.
H. References: Provide at least three (3) references from previous cities, counties, or other agencies for community engagement and/or CAP work completed within the last 10 years, and also provide web links to appropriate examples of recent CAP work products. All submitted materials shall become the property of the City of Beaumont.
I. Scope of Services: Provide a description of the tasks, sub-tasks, and deliverables that will be provided. The Scope of Work Program should be presented in logical format that can be easily attached to the Professional Services Agreement. Any additional items not mentioned above in the list but needed to get to full design and construction shall be included in the proposal as additional items for consideration.
J. Project Schedule: Provide a comprehensive Critical Path Method (CPM) schedule describing the nature and estimated timeline of proposed work objectives and milestones.
Gannt chart preferred.
K. Cost proposal: Provide detailed cost of services in a separate sealed envelope.
Costing should include:
• Fixed prices, including out-of-pocket expenses, for all costs associated within the scope of this proposal
• Detailed hourly rates of all members of the project
• Additional billable costs for non-specified tasks
• Total fees and expenses for the entire scope of the project • Any area which proposers believe should be included in the scope of work in this proposal, but which is not stipulated in this RFP, and identifies the costs associated with the services rendered
L. List of all current/outstanding contracts, their status and the completion date for each contract.
M. Any other information which should be considered, such as any special services or customer service philosophy which define your firm’s practice.
N. The firm will be required to maintain an active City of Beaumont Business License and professional liability insurance including general liability at a minimum of one million per occurrence, worker’s compensation, and vehicle coverage including comprehensive and
Climate Action Plan
(CAP) Update City of Beaumont
Request for Proposal
6 collision insurance naming the City of Beaumont as additional insured. The proposal shall state whether such license and insurance will be in force at time of contract execution.
7. SUBMITTAL
Three (3) bound copies, one (1) unbound copy and one (1) color digital pdf copy (flash drive) of the proposal must be submitted no later than 2:00 p.m. Thursday, June 1, 2023. Electronic submittals of the proposal will not be accepted. Proposal must be titled “RFP for Professional Services for Climate Action Plan Update.” All proposals shall be submitted to:
City of Beaumont
c/o Grace Wichert
550 E. 6th Street
Beaumont, CA 92223
Proposals received after the indicated date and time will not be considered. Once submitted, proposals, including the composition of the consulting staff, cannot be altered without prior written consent of the City.
All costs associated with preparation of any proposal shall be the sole responsibility of the proposer. Each proposal shall be limited to a maximum of 25 pages, using minimum 12-point font size.
*DEADLINE TO SUBMIT REQUEST FOR CLARIFICATIONS (RFC)/ QUESTIONS IS MAY 18, 2023 AT 2:00 P.M.*
All questions shall be submitted on PublicPurchase.com. Answers will be posted on the same website to allow all users to review the City’s responses to all questions within one (1) week of the question due date.
Timetable for reviewing and evaluating Proposals:
RFP Release Thursday, May 4, 2023
RFC Due Thursday, May 18, 2023 @ 2:00 PM
Proposal Due Date Thursday, June 1, 2023 @ 2:00 PM
Consultant Interviews (if required) TBD
Tentative Award Date TBD
8. CONFIDENTIALITY
Prior to the proposal submittal deadline, all proposals will be designated confidential to the extent permitted by the California Public Records Act. After the proposal submittal deadline, all responses will be regarded as public record and will be subject to review by the public. Any language purported to render confidential all or portions of the proposals will be regarded as non- effective and will be disregarded.
9. AMENDMENTS TO REQUEST FOR PROPOSALS
The City reserves the right to amend the RFP by addendum prior to the final proposal submittal date.
Climate Action Plan
(CAP) Update City of Beaumont
Request for Proposal
7 10. CITY OF THE BEAUMONT REIGHTS AND OPTIONS
This RFP does not commit the City of Beaumont to award a contract or to pay any cost incurred with the preparation of a proposal or contract for services described herein. The City may, in its sole discretion and without any obligation to act reasonably, reject any and all proposals, waive informalities and minor irregularities in any proposal reviewed, negotiate with any qualified source submitting a proposal, extend deadlines, and/or request additional information. Subsequent to negotiations, prospective consultants may be required to submit revisions to their proposals. The City may reject any proposal that does not conform to the instructions provided in this RFP.
Additionally, the City reserves the right to negotiate all final terms and conditions of any proposal received before entering into a final contract.
The City reserves the right to postpone selection for its own convenience, to withdraw this RFP at any time, and to reject any and all proposals without indicating any reason for such rejection.
As a function of the RFP process, the City of Beaumont reserves the right to remedy technical errors in response to the RFP and to modify the published scope of services and scope of work.
Proposals submitted in response to the RFP will not be returned.
11. CONFLICT OF INTEREST
The Consultant shall disclose any personal or professional financial, business, or other relationships with the City that may have an impact on the outcome of this contract or any resulting project. The consultant shall also list current clients who may have a financial interest in the outcome of this contract.
12. PROPOSAL EVALUATION/ SELECTION
The City intends to engage the most qualified consultant available that demonstrates a thorough understanding of the City’s needs. City staff will use the following criteria to evaluate the proposals:
Criteria & Scoring
Points
Understanding the scope of services and completeness of RFP 20 Related Experience and Demonstrated skills 30
Approach to performing this type of service 40
Cost and Cost Effectiveness 10
Total 100
The City may request a qualification interview with the highest ranked consultant(s) prior to determining the final ranking. This selection will be conducted according to the City’s adopted procedures. The City reserves the right to reject any and all proposals.
CONTACT WITH ANY CITY EMPLOYEE OTHER THAN THE CONTACT NAMED IS STRICTLY PROHIBITED AND WILL BE CAUSE FOR DISQUALIFICATION OF THE PROPOSAL.
ATTACHMENTS
A. Exhibit A- Scope of Services
B. Exhibit B- Professional Services Agreement
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1 AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR
THIS AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR is made and effective as of the 1st day of August, 2023, by and between the CITY OF BEAUMONT (“CITY”) whose address is 550 E. 6th Street, Beaumont, California 92223 and Raimi + Associates, a California Corporation, whose address is 1900 Addison Street, Suite 200, Berkeley, CA 94704 (“CONTRACTOR”).
RECITALS
This Agreement is entered into on the basis of the following facts, understandings and intentions of the parties to this Agreement:
A. CITY desires to engage CONTRACTOR to provide a Climate Action Plan Update; and
B. CONTRACTOR has made a proposal (“Proposal”) to the CITY to provide such professional services, which Proposal is attached hereto as Exhibit “A” and incorporated herein by this reference; and
C. CONTRACTOR agrees to provide such services pursuant to, and in accordance with, the terms and conditions of this Agreement, and represents and warrants to CITY that CONTRACTOR possesses the necessary skills, licenses, certifications, qualifications, personnel and equipment to provide such services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and mutual covenants contained herein, CITY and CONTRACTOR agree as follows:
1. Term of Agreement. This Agreement is effective as of the date first above written and shall continue until terminated as provided for herein. Notwithstanding anything in this Agreement to the contrary, this Agreement shall automatically terminate after three (3) year(s) unless extended by the parties with the approval of the City Council of the CITY.
2. Services to be Performed. CONTRACTOR agrees to provide the services (“Services”) as follows: Climate Action Plan Update per Exhibit “A”. All Services shall be performed in the manner and according to the timeframe set forth in the Proposal. CONTRACTOR designates Eric Yurkovich as CONTRACTOR’S professional(s) responsible for overseeing the Services provided by CONTRACTOR.
3. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR’s sole cost and expense, employ such competent and qualified independent associates, subcontractors and consultants as CONTRACTOR deems necessary to perform the Services; provided, however, that CONTRACTOR shall not subcontract any of the Services without the written consent of CITY.
4. Compensation.
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2 4.01 CONTRACTOR shall be paid at the rates set forth in the Proposal and shall not increase any rate without the prior written consent of the CITY. Notwithstanding anything in this Agreement to the contrary, total fees and charges paid by CITY to CONTRACTOR under this Agreement shall not exceed Two Hundred Seventy-Two Thousand, Six Hundred One Dollar and Zero Cents ($272,601.00).
4.02 CONTRACTOR shall not be compensated for any Services rendered nor reimbursed for any expenses incurred in excess of those authorized unless approved in advance by the CITY, in writing.
4.03 CONTRACTOR shall submit to CITY, on or before the fifteenth (15th) of each month, itemized invoices for the Services rendered in the previous month. The CITY shall not be obligated to pay any invoice that is submitted more than sixty (60) days after the due date of such invoice. CITY shall have the right to review and audit all invoices prior to or after payment to CONTRACTOR. This review and audit may include, but not be limited to CITY’s:
a. Determination that any hourly fee charged is consistent with this Agreement's approved hourly rate schedule;
b. Determination that the multiplication of the hours billed times the approved rate schedule dollars is correct;
c. Determination that each item charged is the usual, customary, and reasonable charge for the particular item. If CITY determines an item charged is greater than usual, customary, or reasonable, or is duplicative, ambiguous, excessive, or inappropriate, CITY shall either return the bill to CONTRACTOR with a request for explanation or adjust the payment accordingly, and give notice to CONTRACTOR of the adjustment.
4.04 If the work is satisfactorily completed, CITY shall pay such invoice within thirty (30) days of its receipt. Should CITY dispute any portion of any invoice, CITY shall pay the undisputed portion within the time stated above, and at the same time advise CONTRACTOR in writing of the disputed portion.
5. Obligations of CONTRACTOR.
5.01 CONTRACTOR agrees to perform all Services in accordance with the terms and conditions of this Agreement and the Proposal. In the event that the terms of the Proposal shall conflict with the terms of this Agreement, or contain additional terms that purport to bind the CITY other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.
5.02 Except as otherwise agreed by the parties, CONTRACTOR will supply all personnel, materials and equipment required to perform the Services. CONTRACTOR shall provide its own offices, telephones, vehicles and computers and set its own work
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3 hours. CONTRACTOR will determine the method, details, and means of performing the Services under this Agreement.
5.03 CONTRACTOR shall keep CITY informed as to the progress of the Services by means of regular and frequent consultations. Additionally, when requested by CITY, CONTRACTOR shall prepare written status reports.
5.04 CONTRACTOR is responsible for paying, when due, all income and other taxes, fees and withholding, including withholding state and federal taxes, social security, unemployment and worker’s compensation, incurred as a result of the compensation paid under this Agreement. CONTRACTOR agrees to indemnify, defend and hold harmless CITY for any claims, costs, losses, fees, penalties, interest, or damages suffered by CITY resulting from CONTRACTOR’s failure to comply with this provision.
5.05 In the event CONTRACTOR is required to prepare plans, drawings, specifications and/or estimates, the same shall be furnished in conformance with local, state and federal laws, rules and regulations.
5.06 CONTRACTOR represents that it possesses all required licenses necessary or applicable to the performance of Services under this Agreement and the Proposal and shall obtain and keep in full force and effect all permits and approvals required to perform the Services herein. In the event CITY is required to obtain an approval or permit from another governmental entity, CONTRACTOR shall provide all necessary supporting documents to be filed with such entity.
5.07 CONTRACTOR shall be solely responsible for obtaining Employment Eligibility Verification information from CONTRACTOR’s employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that CONTRACTOR’s employees are eligible to work in the United States.
5.08 In the event that CONTRACTOR employs, contracts with, or otherwise utilizes any CalPERS retirees in completing any of the Services performed hereunder, such instances shall be disclosed in advance to the CITY and shall be subject to the CITY’s advance written approval.
5.09 Drug-free Workplace Certification. By signing this Agreement, the CONTRACTOR hereby certifies under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug- free workplace.
5.10 CONTRACTOR shall comply with all applicable local, state and federal laws, rules, regulations, entitlements and/or permits applicable to, or governing the Services authorized hereunder.
6. Insurance. CONTRACTOR hereby agrees to be solely responsible for the health and safety of its employees and agents in performing the Services under this Agreement and shall
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4 comply with all laws applicable to worker safety including but not limited to Cal-OSHA.
Therefore, throughout the duration of this Agreement, CONTRACTOR hereby covenants and agrees to maintain insurance in conformance with the requirements set forth below. Attached hereto as Exhibit “B” are copies of Certificates of Insurance and endorsements as required by Section 7.02. If existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.
CONTRACTOR shall provide the following types and amounts of insurance:
6.01 Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate; CONTRACTOR agrees to have its insurer endorse the general liability coverage required herein to include as additional insured’s CITY, its officials, employees and agents. CONTRACTOR also agrees to require all contractors and subcontractors to provide the same coverage required under this Section 6.
6.02 Business Auto Coverage in an amount no less than $1 million per accident.
If CONTRACTOR or CONTRACTOR’s employees will use personal autos in performance of the Services hereunder, CONTRACTOR shall provide evidence of personal auto liability coverage for each such person.
6.03 Workers’ Compensation coverage for any of CONTRACTOR’s employees that will be providing any Services hereunder. CONTRACTOR will have a state-approved policy form providing statutory benefits as required by California law. The provisions of any workers’ compensation will not limit the obligations of CONTRACTOR under this Agreement. CONTRACTOR expressly agrees not to use any statutory immunity defenses under such laws with respect to CITY, its employees, officials and agents.
6.04 Optional Insurance Coverage. Choose and check one: Required X_ /Not Required __; Errors and omissions insurance in a minimum amount of $2 million per occurrence to cover any negligent acts or omissions committed by CONTRACTOR, its employees and/or agents in the performance of any Services for CITY.
7. General Conditions pertaining to Insurance Coverage
7.01 No liability insurance coverage provided shall prohibit CONTRACTOR from waiving the right of subrogation prior to a loss. CONTRACTOR waives all rights of subrogation against CITY regardless of the applicability of insurance proceeds and shall require all contractors and subcontractors to do likewise.
7.02. Prior to beginning the Services under this Agreement, CONTRACTOR shall furnish CITY with certificates of insurance, endorsements, and upon request, complete copies of all policies, including complete copies of all endorsements. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.
7.03. All required policies shall be issued by a highly rated insurer with a minimum A.M. Best rating of “A:VII”). The insurer(s) shall be admitted and licensed to do business in California. The certificates of insurance hereunder shall state that coverage shall not be
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5 suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice has been given to CITY.
7.04 Self-insurance does not comply with these insurance specifications.
CONTRACTOR acknowledges and agrees that that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, shall apply first and on a primary, non- contributing basis in relation to any other insurance, indemnity or self-insurance available to CITY.
7.05 All coverage types and limits required are subject to approval, modification and additional requirements by CITY, as the need arises. CONTRACTOR shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect CITY’s protection without CITY’s prior written consent.
7.06 CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against CONTRACTOR or arising out of the Services performed under this Agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
8. Indemnification.
8.01 CONTRACTOR and CITY agree that CITY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, defense costs, court costs or any other costs arising out of or in any way related to the performance of this Agreement by CONTRACTOR or any subcontractor or agent of either as set forth herein.
Accordingly, the provisions of this indemnity are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to CITY.
CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect CITY as set forth herein.
a. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless CITY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, whether actual, alleged or threatened, actual attorneys’ fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of, or in any way attributable actually, allegedly or impliedly, in whole or in part to the performance of this Agreement.
CONTRACTOR’s obligation to defend, indemnify and hold harmless shall include any and all claims, suits and proceedings in which CONTRACTOR (and/or CONTRACTOR’s agents and/or employees) is alleged to be an employee of CITY.
All obligations under this provision are to be paid by CONTRACTOR as they are incurred by CITY.
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6 b. Without affecting the rights of CITY under any provision of this Agreement or this Section, CONTRACTOR shall not be required to indemnify and hold harmless CITY as set forth above for liability attributable solely to the fault of CITY, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.
8A. Indemnification Design Professionals.
8A.01 In the event that CONTRACTOR is a design professional under California Civil Code Section 2782.8 this Section 8A shall apply instead of Section 8. To the fullest extent permitted by California law and in accordance with California Civil Code section 2782.8, CONTRACTOR shall indemnify, and hold harmless the City, its officers, employees, trustees and members (“Indemnified Parties”) from any and all actions, assessments, counts, citations, claims, costs, damages, demands, judgments, liabilities (legal, administrative or otherwise), losses, notices, expenses, fines, penalties, proceedings, responsibilities, violations, attorney’s and consultants’ fees and causes of action including, but not limited to those for, injury to property or persons, including personal injury and/or death (“Claim(s)”), to the extent that the Claim(s) arises out of, pertains to, or relates to the negligence, recklessness, or willful misconduct of CONTRACTOR, its directors, officials, officers, employees and consultants arising out of, connected with, or resulting from the performance of the Services, the Project, or this Agreement. This indemnity excludes liability caused by the negligence or willful misconduct of any of the Indemnified Parties.
The cost to indemnify, hold harmless, and defend charged to CONTRACTOR shall not exceed CONTRACTOR’S proportionate percentage of fault.
9. Additional Services, Changes and Deletions.
9.01 In the event CONTRACTOR performs additional or different services than those described herein without the prior written approval of the City Manager and/or City Council of CITY, CONTRACTOR shall not be compensated for such services.
CONTRACTOR expressly waives any right to be compensated for services and materials not covered by the scope of this Agreement or authorized by the CITY in writing.
9.02 CONTRACTOR shall promptly advise the City Manager and Finance Director of CITY as soon as reasonably practicable upon gaining knowledge of a condition, event or accumulation of events which may affect the scope and/or cost of Services. All proposed changes, modifications, deletions and/or requests for additional services shall be reduced to writing for review and approval by the CITY and/or City Council.
10. Termination of Agreement.
10.01 Notwithstanding any other provision of this Agreement, CITY, at its sole option, may terminate this Agreement with or without cause, or for no cause, at any time by giving twenty (20) days’ written notice to CONTRACTOR.
10.02 In the event of termination, the payment of monies due CONTRACTOR for undisputed Services performed prior to the effective date of such termination shall be paid within thirty (30) business days after receipt of an invoice as provided in this Agreement.
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7 Immediately upon termination, CONTRACTOR agrees to promptly provide and deliver to CITY all original documents, reports, studies, plans, specifications and the like which are in the possession or control of CONTRACTOR and pertain to CITY.
11. Status of CONTRACTOR.
11.01 CONTRACTOR shall perform the Services in CONTRACTOR’s own way as an independent contractor, and in pursuit of CONTRACTOR’s independent calling, and not as an employee of CITY. However, CONTRACTOR shall regularly confer with CITY’s City Manager as provided for in this Agreement.
11.02 CONTRACTOR agrees that it is not entitled to the rights and benefits afforded to CITY’s employees, including disability or unemployment insurance, workers’ compensation, retirement, CalPERS, medical insurance, sick leave, or any other employment benefit. CONTRACTOR is responsible for providing, at its own expense, disability, unemployment, workers’ compensation and other insurance, training, permits, and licenses for itself and its employees and subcontractors.
11.03 CONTRACTOR hereby specifically represents and warrants to CITY that it possesses the qualifications and skills necessary to perform the Services under this Agreement in a competent, professional manner, without the advice or direction of CITY and that the Services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily applicable to an experienced and competent professional rendering the same or similar services in the same geographic area where the CITY is located. Further, CONTRACTOR represents and warrants that the individual signing this Agreement on behalf of CONTRACTOR has the full authority to bind CONTRACTOR to this Agreement.
12. Ownership of Documents; Audit.
12.01 All draft and final reports, plans, drawings, studies, maps, photographs, specifications, data, notes, manuals, warranties and all other documents of any kind or nature prepared, developed or obtained by CONTRACTOR in connection with the performance of Services performed for the CITY shall become the sole property of CITY, and CONTRACTOR shall promptly deliver all such materials to CITY upon request. At the CITY’s sole discretion, CONTRACTOR may be permitted to retain original documents, and furnish reproductions to CITY upon request, at no cost to CITY.
12.02 Subject to applicable federal and state laws, rules and regulations, CITY shall hold all intellectual property rights to any materials developed pursuant to this Agreement. CONTRACTOR shall not such use data or documents for purposes other than the performance of this Agreement, nor shall CONTRACTOR release, reproduce, distribute, publish, adapt for future use or any other purposes, or otherwise use, any data or other materials first produced in the performance of this Agreement, nor authorize others to do so, without the prior written consent of CITY.
12.03 CONTRACTOR shall retain and maintain, for a period not less than four years following termination of this Agreement, all-time records, accounting records and vouchers and all other records with respect to all matters concerning Services performed,
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8 compensation paid and expenses reimbursed. At any time during normal business hours and as often as CITY may deem necessary, CONTRACTOR shall make available to CITY’s agents for examination all of such records and shall permit CITY’s agents to audit, examine and reproduce such records.
13. Miscellaneous Provisions.
13.01 This Agreement, which includes all attached exhibits, supersedes any and all previous agreements, either oral or written, between the parties hereto with respect to the rendering of Services by CONTRACTOR for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such Services in any manner whatsoever. Any modification of this Agreement will be effective only if it is in writing signed by both parties.
13.02 CONTRACTOR shall not assign or otherwise transfer any rights or interest in this Agreement without the prior written consent of CITY. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.
13.03 CONTRACTOR shall timely file FPPC Form 700 Conflict of Interest Statements with CITY if required by California law and/or the CITY’s conflict of interest policy.
13.04 If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees and costs, in addition to any other relief to which that party may be entitled.
13.05 This Agreement is made, entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California. The parties agree that venue in any litigation between them shall be in Riverside County, California.
13.06 CONTRACTOR covenants that neither it nor any officer or principal of its firm has any interest, nor shall they acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder.
CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent, or subcontractor.
13.07 CONTRACTOR has read and is aware of the provisions of Section 1090 et seq. and Section 87100 et seq. of the Government Code relating to conflicts of interest of public officers and employees. CONTRACTOR agrees that they are unaware of any financial or economic interest of any public officer or employee of the CITY relating to this Agreement. It is further understood and agreed that if such a financial interest does exist at the inception of this Agreement, the CITY may immediately terminate this Agreement by giving notice thereof. CONTRACTOR shall comply with the requirements of Government Code section 87100 et seq. and section 1090 in the performance of and
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9 during the term of this Agreement.
13.08 Improper Consideration. CONTRACTOR shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, services, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY. The CITY, by notice, may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract. This prohibition shall apply to any amendment, extension or evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall immediately report any attempt by any CITY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR.
13.09 Severability. If any portion of this Agreement is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the entire balance of this Agreement not so affected shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement to be effective as of the day and year first above written.
CITY: CONTRACTOR:
CITY OF BEAUMONT RAIMI + ASSOCIATES
By: By:
Julio Martinez, III
Print Name:
Title:
raimi + associates 1
City of Beaumont
Climate Action Plan
Update
RFP for Professional Services for
Submitted by Raimi + Associates
June 1, 2023
Main Contact:
Eric Yurkovich, Principal
[email protected]
Direct: (510) 394-3715
1900 Addison Street, Suite 200 Berkeley, CA 94704 Main: (510) 666-1010 448 South Hill Street, Suite 512 Los Angeles, CA 90013 Main: (213) 599-7670
Climate Action Plan Update Proposal City of Beaumont
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June 1, 2023
Grace Wichert City of Beaumont 550 E. 6th Street Beaumont, CA 92223 Subject: Climate Action Plan Update for the City of Beaumont Raimi + Associates (R+A) is excited to present our team’s proposal for the update to the City of Beaumont Climate Action Plan (CAP). Building on our successful General Plan collaboration, we see this as a great opportunity to help the City further articulate its climate and resiliency goals, and put in place a plan that identifies urgent needs, leverages opportunities for greatest impact, and satisfies State requirements.
Established in 2006, R+A is an award-winning multidisciplinary urban design, planning, policy, and research firm with offices in Los Angeles and Berkeley. Our staff of approximately 25 includes experts in planning, climate and sustainability, environmental justice, program evaluation, applied research, design, and community engagement.
Sustainability and climate change planning are one of the firm’s core services. Since 2009, R+A has worked on dozens of climate action plan updates, climate vulnerability assessments, and corresponding General Plan updates. We have extensive experience developing and implementing inclusive and award-winning community engagement that meets people where they are and helps translate technical information into accessible materials. Our breadth of experience and work in Beaumont makes us uniquely qualified to assist the City with this CAP update. Additionally, David J. Powers will prepare all necessary and legally defensible CEQA documentation.
This proposal includes all the required information and forms identified in the RFP. If you should have any questions, please feel free to call us at your convenience. We look forward to hearing from you and discussing how we can work together on this exciting project.
Sincerely,
Simran Malhotra, VP & Principal [email protected] Direct: (213) 599-7671
Eric Yurkovich, Principal [email protected]
Direct: (510) 394-3715
Climate Action Plan Update Proposal City of Beaumont
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Introduction
Project Understanding
Raimi + Associates (R+A) understands that the City of Beaumont wants to work with a consultant to update their 2015 Climate Action Plan. R+A provides the qualifications and capability to perform the services sought by this RFP. Through a combination of evidence- based research and expertise, deep stakeholder engagement, and a focus on inclusion and diversity, R+A will assist the City in preparing a CEQA-qualified Climate Action Plan.
The updated CAP will reflect the City’s climate progress and incorporate new relevant City policies including those from the General Plan update, offer revised strategies and incorporate a vulnerability assessment. Throughout this planning effort, it is essential to develop and implement strategies to engage the City’s diverse community of stakeholders, including homeowners, residents, business owners, architects, and city staff.
This can be done through a range of outreach techniques including interviews, surveys, working groups, roundtables, and community workshops.
Project Team
Raimi + Associates
Raimi + Associates (R+A) will serve as the project lead, ensuring that all subconsultants and tasks are moving in lockstep and meet the high standards and requirements of the City.
R+A will lead the preparation of the CAP, technical analysis, and lead the community engagement process.
Raimi + Associates is an award-winning multidisciplinary urban design, planning, policy, and research firm founded in 2006 with offices in Los Angeles and Berkeley. Since our founding, we have served nearly a hundred communities in California and across the nation as trusted advisers, skilled practitioners, imaginative problem solvers, and effective communicators. We help communities achieve their long-term visions by listening to and learning from ordinary people, partnering closely with our clients, and relying on our keen eye for place. Our firm’s planning, architecture, and urban design expertise is complemented and informed by our focus on public health, equity, sustainability, and program evaluation. To address the complexity of communities, R+A integrates a host of interrelated subjects — land use and design, sustainability and green building, public health and social equity, and public engagement and visioning — into planning and research efforts at a variety of scales.
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Primary Contact
Eric Yurkovich, Principal
Raimi + Associates
Direct: (510) 394-3715
[email protected]
David J. Powers & Associates
David J. Powers & Associates, Inc. (DJP&A) is known for preparing clear, easy to understand documents that are legally defensible and informative to both the lead agency and public. DJP&A has a proven track record of delivering projects in a timely and cost- effective manner. We have over 50 years of experience preparing environmental review documents, including unparalleled experience assisting Cities with program-level evaluations of City-initiated planning efforts. As an example, DJP&A prepared the Santa Clara 2022 Climate Action Plan Addendum, San Jose 2030 Greenhouse Gas Reduction Strategy Addendum, 2021 Envision San José 2040 General Plan 4-year Review EIR Addendum, Mountain View East Whisman Precise Plan EIR, and the San José 2018 Downtown Strategy 2040 EIR.
Project Approach
The key components of the Raimi + Associates team’s approach are:
• Clear articulation of the context and users for the plan • Thorough background research on existing studies and resources • Ongoing collaboration with City staff
• Integration of equity issues and concerns from the beginning of the process • Authentic stakeholder engagement
• Technical analysis, modeling, and applied research to inform policy and program interventions
• Identification of emerging issues and innovations
• Emphasis on co- and multi-benefit strategies
• Creating a clear pathway for implementation
• User-informed design for the plan and communications materials Our CAP philosophy centers on what we call “next-generation” climate action plans. First generation plans were focused on capturing all possible greenhouse gas emissions reductions and listed hundreds of recommended actions. Emissions reduction targets and
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thresholds were locally determined, varied greatly across jurisdictions, and CAPs featured long lists of GHG reduction measures.
Second generation climate action climate action plans are focused on the measures that have the greatest impact on GHG reduction and are within cities’ ability to implement.
With the adoption of State GHG targets through SB 32, electricity emissions reduction requirements through SB 100, and guidance on long-term policy direction through the California Scoping Plan and EO-B-55-18 (carbon neutrality by 2045). Most cities now align their emissions targets with State policy to create more consistency among local governments and to benefit from the CEQA tiering benefits of a Qualified Plan. Rather than identifying several hundred climate measures or actions, second generation climate action plans focus on 4-5 sectors of GHG emissions (energy supply, building energy use, mobility, resource management, and natural systems) with 5-10 measures per sector.
Detailed actions are then outlined in an implementation plan that includes tracking, monitoring, and reporting. This focused approach allows the City to target the most effective policy, program development, and implementation actions and to identify the sources of funding and finance needed to realize the plan objectives.
R+A uses standard project management tools to ensure that project tasks and deliverables are completed on time and within budget. These include maintaining an up- to-date schedule of tasks, deliverables, and key meetings that is reviewed weekly. We use Ajera accounting and time management software to track expenditures and staff time allocations. These tools, combined with frequent communication with City staff, enable us to track expenditures, manage staff time to ensure that tasks and the overall project stay within budget, and that sufficient staff resources are available to complete deliverables.
R+A has internal quality control systems to review technical analysis, narrative, and graphics to ensure high quality and accuracy for the services delivered. Materials are reviewed by the Project Manager before sending to clients. Client approval is required before any documents are released to the public in digital and/or printed formats.
We will establish a designated point of contact at R+A, typically the Project Manager, to communicate issues and/or questions and to coordinate tasks between the R+A team staff members. This approach has been effective in previous projects in providing a high level of responsiveness to City Staff. We use Teams for internal and external meetings with staff including those working remotely.
Given the breadth of expertise that our team can provide, we are able to take a flexible and creative approach to performing the services outlined in the Scope of Work.
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Firm Profile
At Raimi + Associates, we are advocates, collaborators, organizers, and pioneers committed to creating healthy and enduring places. Over the years, we have served dozens of communities in California and across the nation as trusted advisors, skilled practitioners, imaginative problem solvers, and effective communicators. We help communities achieve their long-term visions by listening to and learning from ordinary people, partnering closely with our clients, and relying on our keen eye for place.
Our firm’s planning and urban design expertise is complemented and informed by our focus on public health, equity, sustainability, and program evaluation. To address the complexity of communities, R+A integrates a host of interrelated subjects — land use and design, sustainability and green building, public health and social equity, and public engagement and visioning — into planning and social research efforts at a variety of scales. Our work focuses on six practice areas:
• COMPREHENSIVE PLANNING, including citywide general and comprehensive plans, community plans, TOD plans, and vision plans.
• URBAN DESIGN + AREA PLANNING, including specific plans, neighborhood plans, vision plans, urban design studies, form-based codes, design guidelines, zoning codes, and corridor plans.
• PUBLIC HEALTH + EQUITY, including health and environmental justice elements and policy, community wellness surveys, Health Impact Assessments (HIAs), Health in All Policies Initiatives (HiAP), and mapping and analysis. • SUSTAINABILITY + CLIMATE CHANGE, including climate action plans, GHG emissions inventories, climate adaptation and resilience plans, LEED-H, LEED-ND, and LEED-CC certification, and sustainability policy and analysis. • ENGAGEMENT, COMMUNICATION + TECHNICAL ASSISTANCE, including community engagement programs, meeting facilitation, policy/program strategy, skills training, branding, graphic design, and website design.
Whether it’s updating a city’s comprehensive plan, developing health and sustainability objectives, or generating a vision for a multi-jurisdictional corridor, we think holistically and examine the physical, environmental, health, and socioeconomic challenges of planning and design. This approach allows us to successfully develop, assess, and implement community plans, implementation programs, community outreach strategies, and policy framework for the cities and communities we work in.
Our firm has grown throughout the years, adding staff and new areas of expertise. We opened our Los Angeles office in 2009 and the company has expanded to 24 staff. We
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have had the great fortune to have creative and talented staff who provide creativity, leadership, and stability to the company. Over the years our expertise and client base has also expanded significantly. We now have over 50 active projects and have worked for nearly 100 jurisdictions and clients, many of whom are repeat clients. The following provides more specific information on the company.
• Legal Entity Name: Raimi & Associates, Inc.
• Federal EIN: 20-4994828
• Form of Business: S-Corporation
• Date Founded: May 2006
• Subsidiary to Large Entity: No
• Owner: Matt Raimi, CEO and President
o Address: 1900 Addison Street, Suite 200. Berkeley, CA, 94704 o Phone Number: (510) 666-1010
• Company Headquarters: Berkeley, California
o Location: 1900 Addison Street, Suite 200. Berkeley, CA, 94704 o Hours of Operation: 9:00AM PST – 5:00PM PST
• Los Angeles Office: 448 South Hill Street, Suite 512, Los Angeles, CA 90014 o Contact: 213.599.7670
• Number of Employees: 24
Firm Experience and Qualifications
South San Francisco General Plan and Climate Action Plan. Raimi + Associates led a comprehensive General Plan Update, Climate Action Plan, Zoning Code, and Environmental Impact Report for the City of South San Francisco. The Plan includes a Community Resilience Element that contains goals and policies to proactively advance community resilience, preparing the community for all hazards, including climate disruption, while ensuring a high-quality response and recovery from future disasters. The policies were built on a vulnerability assessment completed by R+A. Complete by R+A, the Climate Action Plan update included a communitywide greenhouse gas inventory, reduction analysis, and set of implementation measures to put the City on track to meet its goals. Engagement included numerous stakeholder meetings with developers and businesses. The City’s wastewater treatment plant was included in the analysis. This project won the APA Northern California Chapter 2023 Award of Excellence for a Comprehensive Plan – Small Jurisdiction. R+A was the prime consultant, with Plan to Place, Strategic Economics, Lisa Wise Consulting, Fehr & Peers, First Carbon Solutions, and January Advisors as subconsultants.
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• R+A Team Members: Eric Yurkovich, Sami Taylor, Wenhao Wu • Client: Billy Gross, Principal Planner. Email: [email protected] | Phone: (650) 877-8535 • Timeline: 2019-2022 | Estimated Cost: $125,000 (CAP components only) Ventura General Plan and Climate Action and Resilience Plan. R+A partnered with Rincon Consultants to prepare the City of Ventura Climate Action and Resilience Plan (CARP). As part of the Climate Vulnerability Assessment, R+A created a methodology to assess social vulnerability of the City’s census block groups based on household, economic, housing/transportation, and race/ethnicity factors using Census data and other sources. The CARP presents recommended strategies and actions for the City to achieve the State's SB 32 greenhouse gas reduction target of a 40% reduction from 1990 levels and is on the pathway towards carbon neutrality by 2045. R+A led the community engagement, utilizing emerging trends in virtual engagement including interactive zoom workshops and online surveys and met with key stakeholders like the BIA. R+A also led the quantitative analysis including reviewing the existing GHG inventory data, developing GHG forecasts, and utilizing its GHG reduction tool to estimate the impact of potential mitigation measures on greenhouse gases.
• R+A Team Members: Eric Yurkovich, Robyn Wong, Sami Taylor, Juan Reynoso, and Wenhao Wu • Client: Neda Zayer, Assistant Community Development Director. Email: [email protected] | Phone: (805) 515-9119 • Timeline: 2020-2023 | Estimated Cost: $190,000 (CARP components only) City of Petaluma Climate Action Plan. Raimi + Associates is developing a Climate Action Plan (CAP). The CAP is Petaluma's program to reduce greenhouse gas emissions in line with the City's goal of carbon neutrality by 2030. The City's aggressive target requires creative problem solving, innovative solutions, and a high level of investment from the City and the community. R+A is developing detailed GHG reduction action implementation frameworks in the clean energy, buildings, transportation and land use, waste, water, sequestration, consumption, and municipal sectors. The CAAP also identifies sources of funding for implementation. The process includes 10+ meetings with the Climate Action Commission and several half-day workshops with City staff to refine and prioritize measures.
• R+A Team Members: Eric Yurkovich, Sami Taylor, and Robyn Wong • Client: Christina Paul, Principal Planner Email: [email protected] | Phone: (707) 778-4367 • Timeline: 2021-present | Estimated Cost: $175,000 (CAP components only) Santa Clara Climate Action Plan. Raimi + Associates teamed with Cascadia Consulting and David J. Powers to prepare the City of Santa Clara’s new Climate Action Plan (CAP).
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R+A led the community engagement, utilizing emerging trends in virtual engagement including interactive zoom workshops and online surveys. R+A also led the quantitative analysis including reviewing the existing GHG inventory data, developing GHG forecasts, and utilizing its GHG reduction tool to estimate the impact of potential mitigation measures on greenhouse gas emissions to support the development and prioritization of strategies for the city. Most significantly, as part of the CAP process, the City's municipal utility, Silicon Valley Power (SVP), committed to deliver carbon-neutral electricity to its customers by 2030, ahead of the Renewable Portfolio Standard (SB 100) requirement. • R+A Team Members: Walker Wells and Sami Taylor
• Client: Nimisha Agrawal, Senior Planner Email: [email protected] | Phone: (408) 615-2467 • Timeline: 2020-2022 | Estimated Cost: $81,000 (R+A only) Kaua‘i Climate Adaptation Plan. Raimi + Associates is developing a Climate Adaptation Plan for the County of Kaua‘i. This project included technical analysis of the climate hazards facing the island and studied the exposure and the vulnerability of people, buildings, infrastructure, natural resources to them. R+A created an interactive map to illustrate the geographic applicability of climate hazards and socially vulnerable communities in multiple levels of detail. R+A is also conducting GHG forecasting and reduction measure analysis to help the County achieve 80% emissions reductions by 2045.
R+A is the prime consultant, with subconsultants HR&A Advisors and Dr. Charles Fletcher. • R+A Team Members: Eric Yurkovich, Ron Whitmore, Wenhao Wu, Sami Taylor, and Robyn Wong • Client: Marie Williams, Long Range Planning Division Manager. Email: [email protected] | Phone: (808) 241-4067 • Timeline: 2021-Present | Estimated Cost: $500,000
In addition the above qualifications, R+A has participated in a number of relevant projects including:
• Beaumont General Plan Update, including greenhouse gas inventory and analysis for the EIR • Western Riverside Council of Governments CAPtivate Project • Western Riverside Council of Governments Energy Resilience Plan • City of Beverly Hills Climate Action and Adaptation Plan • City of Santa Monica Climate Vulnerability Assessment and CAAP • City of San Luis Obispo Carbon Neutral Plan
• City of Marina Climate Vulnerability Assessment
• Gateway Cities Climate Adaptation Toolkit
• City of Hermosa Beach Carbon Neutral General Plan
• County of Santa Clara Sustainability Master Plan
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• Huntington Beach Sustainability Master Plan
• Silicon Valley Clean Energy Policy Experiments
• West Hollywood CAAP Implementation
• Clean Power Alliance Technical Assistance
• County of Santa Clara Department of Public Health BRACE Curriculum • City of San José Energy and Water Building Performance Ordinance • City of Cupertino Electrification Reach Code
• City of Ventura Climate Action and Resilience Plan
• County of Los Angeles Sustainability Plan
• Silicon Valley 2.0
Location of Principal Office
Berkeley Office (Principal office responsible for this contract):
1900 Addison Street #200, Berkeley, CA 94704 | Direct: 510.666.1010
Proposed Team
Raimi + Associates
Eric Yurkovich | Principal | Project Manager
Eric will serve as project manager for the Beaumont CAP. He has 20 years of experience working across California on planning policy, analysis, and outreach for projects varying in size and scale. Eric is currently leading CAP development for South San Francisco, Petaluma, and Ventura and climate adaptation work in Kaua’i. He worked on the WRCOG CAPTIVATE project.
Sami Taylor, EcoDistricts AP | Senior Sustainability Planner | Deputy Project Manager
Sami will be the deputy project manager for this effort. She leads R+A’s greenhouse gas technical analyses including developing inventories and forecasts and developing GHG mitigation measures and determining GHG reduction potential. Recently, she has worked on climate action plans for various cities including Beverly Hills, Petaluma, Ventura, South San Francisco, Palmdale, Santa Clara, Huntington Beach, and Thousand Oaks. She completed the greenhouse gas analysis for the Beaumont GPU EIR.
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Robyn Wong | Intermediate Climate Action and Resiliency Planner | Key Staff
Robyn Wong works on all aspects of climate action and adaptation plan development, including the preparation of GHG inventories, GHG reduction tool and measure analysis, hazard and social vulnerability assessment, community engagement, and plan drafting. Recent projects Robyn serves as key staff for are climate action and adaptation plans for WRCOG, Petaluma, Ventura, Beverly Hills, and Kaua’i.
David J. Powers & Associates
Shannon George | Principal Project Manager | Project Manager Shannon George is a Principal Project Manager for DJP&A. She has 25 years of experience in preparing environmental documents for a wide range of public and private projects. Her project experience includes California Environmental Quality Act (CEQA) review of residential, commercial, and mixed-use development, General Plan Amendments, flood control, projects focusing on cultural resources and historic buildings, and program planning projects.
Carolyn Mogollon | Project Manager | Key Staff
Carolyn Mogollon is a Project Manager for DJP&A. She works closely with other members of the staff to research and prepare documents for both private and public sector projects, and coordinate with technical subconsultants to manage reports prepared for projects. Her experience includes CEQA compliance for office, mixed-use, and residential projects as well as planning policies.
Refer to Appendix A for staff resumes.
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Organizational Chart
References
Reference Contact R+A Project and Staff Members
Billy Gross, Principal Planner
City of South San Francisco
[email protected]
(650) 877-8535
South San Francisco General Plan and Climate
Action Plan
R+A Staff: Eric Yurkovich (Principal in Charge /
Project Manager), Sami Taylor (Key Staff)
Neda Zayer, Assistant
Community Development
Director
City of Ventura
[email protected]
(805) 515-9119
Ventura General Plan and Climate Action and
Resilience Plan
R+A Staff: Eric Yurkovich (Principal in Charge /
Project Manager), Sami Taylor (Key Staff), Robyn
Wong (Support Staff)
Marie Williams, Long Range
Planning Division Manager
County of Kauaʽi
[email protected]
(808) 241-4067
Kauaʽi Climate Adaptation Plan
R+A Staff: Eric Yurkovich (Technical Lead), Robyn
Wong (Key Staff), Sami Taylor (Support Staff)
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Scope of Work
The following is the Scope of Work for the City of Beaumont CAP. It builds off the concepts presented in the RFP and integrates the R+A team’s approach to the project.
TASK 1. Project Initiation
Task 1.1: Project Kick-Off Meeting
The R+A team will hold a kick-off meeting with Beaumont to initiate the project. This meeting will be an overall team meeting and may include topic-specific meetings with City staff (greenhouse gas reduction, climate adaptation, CEQA, and community engagement). The team will review the scope of work and discuss project expectations related to coordination, reporting, deliverables, and other relevant project information. • Deliverables: Kick-Off Meeting Agenda, Presentation, and Meeting Summary Task 1.2: Project Work Plan
R+A will develop a project work plan / schedule broken out by scope task that specifies lead and supporting team members, key work elements, major deliverables, due dates, required City actions, estimated timelines for City staff review, and task status. The work plan will be a living document, updated throughout the CAP update process, and anticipate the document will be shared with the City through Microsoft Sharepoint.
Updates to the project schedule will be completed each month throughout the project and will be reviewed during a standing check-in meeting. • Deliverables: Initial Project Work Plan, Updated Work Plan Task 1.3: Project Coordination
R+A will schedule regular meetings with City staff to discuss the status of the project and coordinate project activities. Meetings may occur biweekly depending on the phase of the project. Meetings will generally be virtual but may be in person on days with scheduled community engagement activities. We will also provide monthly status reports on the project. This task also covers “informal” communication via email and phone, up to the maximum budget.
• Deliverables: Meeting Agendas and Meeting Summaries
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TASK 2. Community Engagement
Task 2.1: Community Engagement Plan
R+A will prepare an internal Community Engagement Plan (for use by staff and the consultant team) to clearly identify the proposed range of outreach tools and platforms and the timing and responsibilities related to each. The Community Engagement Plan will articulate an ongoing, multifaceted, and inclusive approach. • Deliverable: Community Outreach and Engagement Plan
Task 2.2: Stakeholder and Public Agency Meetings
R+A will conduct up to six (6) virtual stakeholder meetings or interviews. Stakeholders will be identified with staff and may include City Council members, Planning Commission members, advocacy organizations, and community leaders. R+A will prepare a brief memorandum summarizing the results of the stakeholder interviews.
Additionally, R+A recognizes the importance of sharing resources and lessons and will hold joint meetings with State and County partner agencies. This will include two (2) meetings with regional / County agencies, such as WRCOG and Riverside County Emergency Services.
• Deliverables: Meeting agendas, brief 2–4-page summary of stakeholder interviews.
Task 2.3: Community Meetings
The R+A team will organize three (3) in-person and/or hybrid virtual community meetings to provide the community members and decision makers with basic knowledge focused on the CAP and to invite their input into shaping the project. These are expected to be evening or weekend meetings that last approximately 1.5 hours. Each workshop will include an opening presentation followed by interactive exercises. The initial proposed topic of each community meeting is below:
• Workshop 1: Issues, opportunities, and background information • Workshop 2: Policy frameworks
• Open House: Public Review Draft Elements
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Our team will develop the workshop format and
prepare the agenda, consolidating and synthesizing
relevant materials from the technical team when
needed. We will also facilitate the workshop (lead
facilitator and one assistant) and provide summary
notes documenting input and identifying common
discussion themes. City staff will be responsible for
mailing, posting, and distributing flyers, securing
meeting rooms, and providing small group
facilitators as needed beyond consultant team
members.
• Deliverables: Presentation and meeting materials.
Task 2.4: Outreach Materials
R+A will work with City staff to share regular updates via text or email with stakeholders involved in the process. R+A will provide outreach materials and updates for dissemination via flyer, newsletter, social media, or other existing city/local media.
Outreach and engagement materials will be translated into Spanish if desired.
Task 2.5: City Council and Commission Meetings
R+A will prepare for and present at up to two City Council and/or Planning Commission meetings. R+A will prepare a brief slide show. City staff will provide the staff report. • Deliverables: Brief 20 slide presentation, and public hearing presentations.
Task 2.6: City Staff and Executive Leadership Team Meetings R+A will facilitate up to four City staff and executive team meetings during the process.
Meetings include 1) review of the revised inventory (Task 3.1) and draft greenhouse gas reduction measures (Task 3.2 part 1); 2) review of the draft greenhouse gas reduction analysis (Task 3.2 part 2); 3) review of climate hazard exposures and work session on sensitivity and adaptive capacity; 4) and review of draft CAP. These are anticipated to be a mix of virtual and in person.
• Deliverables: Meeting Agendas and Presentations
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TASK 3. Technical Analysis
Task 3.1 : Greenhouse Gas Inventory
Building on the 2018 greenhouse gas inventory prepared by R+A as part of the General Plan Update, we will prepare a community-wide greenhouse gas inventory for all sectors, including on-road transportation, building energy use, solid waste, off-road transportation, and water and wastewater (including the Wastewater Treatment Plan).
R+A will develop the emissions inventory the most recent year for which emissions activity data is available and consistent with the General Plan, likely 2021 or 2022. R+A will use methods consistent with current best practices, including the U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions, the Global Protocol for Community-Scale Greenhouse Gas Emission Inventories, the Local Government Operations Protocol, consistent with the City’s existing inventories.
As part of the inventory, R+A will develop greenhouse gas emissions forecasts for the key regulatory years of 2030, 2040, 2045, and 2050. Greenhouse gas reduction targets will align with state goals as expressed in AB 32, SB 32, and Executive Order B-30-15, consistent with General Plan Goal 8.3.
R+A will compile results and methodologies into a draft GHG emissions inventory report.
Following review by the City, R+A will complete a final GHG Inventory Report. • Deliverables: Admin Draft and Final GHG Inventory
Task 3.2: Greenhouse Gas Reduction Analysis
As part of this effort, R+A will build on the City’s existing CAP greenhouse gas reduction measures testing specific programs to reduce greenhouse gas emissions from direct emissions. As a first step, we will consolidate existing reduction measures into a single matrix, organized by reduction sector. The matrix will help us understand the existing reduction measures, identify new measures to incorporate into the CAP, and identify an initial level of implementation for each program (voluntary versus mandatory, timeline for implementation, etc.) in the reduction analysis. Once completed, we will facilitate a discussion with the appropriate City departments and staff to review / refine the matrix.
Using our internally developed Emissions Reduction Intensity Calculator, R+A will assess a range of measures, including carbon-free energy, decarbonized buildings, zero waste, fossil-fuel free transportation, and carbon sequestration.
Proven strategies for greenhouse gas emissions elimination will come from many sources, including the Carbon Neutral Cities Alliance, C40 CURB tool, and the Carbon-Free City Handbook, as well as our experiences developing CAPs designed to achieve deep greenhouse gas reductions. We will consider programs and policies that are both wholly
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within the City and those that are subregional in nature (consistent with the WRCOG CAP), and that would require collaboration with other jurisdictions and regional organizations.
R+A will estimate the greenhouse gas reductions associated with the implementation of each measure and assess the ability of the CAP to achieve the City’s reduction targets.
R+A will also identify potential co-benefits such as the impact on air quality, water quality, public health, economic development, employment opportunities, reduced urban heat island, and improved pedestrian and cyclist safety.
• Deliverables: Admin Draft and Final GHG Reduction Analysis Engagement Materials Prepared by Raimi + Associates for the WRCOG CAP / CAPTIVATE Project Task 3.3: Climate Vulnerability Assessment
To meet the requirements of SB 379, R+A will review and refine the Resilient IE climate vulnerability assessment to support development of climate adaptation policies and actions. This will incorporate some of the findings in the City’s LHMP and scale them down to Beaumont and surrounding areas.
Based on initial analysis in the Resilient IE, R+A will briefly summarize historical and projected trends for temperature, precipitation, extreme heat, drought, flooding, wildfire, and air quality, among other climate hazards. Reporting will include: a short narrative description of the climate hazard; historical trends of the hazard; and projected trends of the hazard. These climate hazard descriptions will be supported by a variety of maps, charts, and other data, drawing on existing and on-going work conducted for the LHMP, as well as data compiled from CalAdapt, California’s 4th Climate Change Assessment, and
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other sources as needed. Where the data is available, projected trend hazard data will include a mid-century and an end-of-century scenario.
After finalizing the climate hazard
reporting, R+A will review and refine the
vulnerability assessment to identify the
populations and community assets that
are vulnerable to the potential impacts of
climate change. The vulnerability analysis
will seek to uncover a broad range of
direct and indirect climate impacts across
key sectors, including infrastructure,
buildings, natural systems, economic
assets, and populations. The analysis will
identify key sectors and their assets
exposed to climate hazards, assess the
sensitivity and adaptive capacity of each
sector, and evaluate the vulnerability of
each. This analysis will help Beaumont
begin to define and prioritize adaptation policies and actions consistent with the requirements of SB 379.
Climate Hazard Exposure Mapping by Raimi + Associates for the Kaua’i Climate Action Plan Santa Monica Vulnerability Assessment Prepared by R+A
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Since the public health impacts from climate change vary across different neighborhoods and among individuals as generally identified in Resilient IE, Beaumont needs tools to identify areas with the highest exposure to climate impacts and the groups most likely to be affected by climate change. R+A will use our quantitative, data-driven methodology to evaluate the populations vulnerable to climate change within the city. Using locally relevant social-economic, demographic, and neighborhood data, we will classify vulnerability across neighborhoods (Census tract or block group scale) and use these analyses to develop an index for social vulnerability. This analysis is modular, rooted in our SB 1000 analysis and refined to key issues in Beaumont. The result will be a map which will be overlaid with climate exposure. This analysis will identify geographic areas within the city with higher levels of vulnerability.
• Deliverables: Admin Draft and Final Climate Vulnerability Assessment Memo Task 4: Wastewater Treatment Plan Analysis
Building on the expertise of City’s Wastewater Treatment Plant staff, R+A proposes the following process and overlapping tasks to complete the analysis and then develop more specific action steps for the treatment plant.
Task 4.1: Greenhouse Gas Emissions
Building on the communitywide greenhouse gas inventory in Task 3.1, R+A will evaluate greenhouse gas emissions from the City’s Wastewater Treatment Plant. Using inputs from the Wastewater Treatment Plant related to digestor gas, CH4, and nitrifications, we will use the Local Government Operations Protocol to estimate emissions from the facility.
This analysis will build on our experience conducting similar analysis or cities, such as Santa Clara and South San Francisco and may be included within the communitywide inventory at the discretion of the City.
Task 4.2: Climate Vulnerability Assessment
Using Resilient IE and the Beaumont climate vulnerability assessment as the starting point, R+A will work with Wastewater Treatment Plant staff to more specifically define the key vulnerabilities for the Wastewater Treatment Plant for both facilities and operation. Our approach would be to convene up to three (2-4 hour meetings) to undercover vulnerabilities, understand existing actions, and define and prioritize future action.
Centering the expertise is the approach we successfully implemented with the City of Santa Monica on their vulnerability assessment. Steps are as follows. • Step 1: Review exposures, sensitivities, and adaptive capacity. Working with staff, we will establish pathways by which climate change will impact facilities and operations, estimate the sensitivities of those assets and operations to adjust to
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change, review opportunities for those assets and operations to change. Assume 4 hour working session.
• Step 2: Review ranking of vulnerabilities (developed in Step 1) and define initial actions associated with critical vulnerabilities. Assume 3 hour working session. • Step 3: Prioritize actions and define next steps. Assume 2 hour working session.
R+A will provide background information and facilitate discussion with Wastewater Treatment Staff. City staff will be encouraged to include Treatment Plant staff, Public Works staff, and consultants working with them on facilities planning and upgrades.
Task 4.3: Wastewater Treatment Plant Action Plan
R+A will provide a brief write-up of the emission reduction and adaptation actions as defined in Task 4.1 and 4.2. This action plan can be included as part of the CAP, or as a separate appendix. The write-up will include both steps already being taken to reduce greenhouse gas emissions and to make the facility and operations more resilient to climate change and new steps over time.
• Deliverables: Admin Draft and Final Action Plan, includes inventory, vulnerability assessment, and action plan.
Task 5: Climate Action Plan Preparation
Task 5.1: Climate Action Plan Preparation
Building on the greenhouse gas inventory, community engagement, greenhouse gas reduction analysis, and vulnerability assessment, R+A will prepare the CAP for the City.
R+A will work with City staff to ensure the CAP is usable and accessible by all.
The Climate Action Plan should strike a balance between being a technical document that is used on a day-to-day basis by City staff and elected and appointed officials to guide decision-making, and a visionary document used by the general public to understand the long-term vision and direction of Beaumont.
As determined in the scoping, the Climate Action Plan may include, but is not limited to:
• The vision for climate action.
• Quantitative goals and tracking metrics.
• Recent accomplishments and implementation actions related to climate and sustainability efforts.
• Connections from the Climate Action Plan to broader City implementation plans and policy goals in the General Plan, Downtown Revitalization Plan, Parking Management Plan, and more.
• Action plans for clean energy, buildings, transportation and land use, resource use, sequestration, and municipal actions.
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R+A will prepare three versions of the Climate Action Plan, including an Administrative Draft CAP, Public Draft CAP, and post-adoption, Final CAP. The City should review each version of the CAP and provide one consolidated set of comments on each draft.
During the public review process, R+A will create a matrix to track public comments and recommended changes to theCAP. R+A will work collaboratively with City staff to finalized changes to the CAP.
Task 6: Environmental Analysis
Task 6.1 Complete CEQA Review
The Climate Action Plan would qualify as a project under the CEQA, requiring environmental review. Based on our understanding of the project and experience on similar projects, we believe the appropriate level of CEQA review for this project would be an Initial Study resulting in an Addendum to the 2040 General Plan EIR. DJP&A will prepare an Initial Study consistent with the requirements of CEQA and the City of Beaumont. The Initial Study/Addendum will include a cover sheet, table of contents, preface/introduction, a description of the project, brief overview of the environmental setting, discussion of consistency with applicable plans and policies, and discussion of the environmental impacts of the project based on the CEQA Appendix G Checklist.
Once the project description is finalized, DJP&A will prepare the Administrative Draft Initial Study (ADIS). Upon completion of the ADIS, DJP&A will submit an electronic copy of the document to the City for review and comment. DJP&A will then revise the ADIS based on comments received from the City and submit an electronic copy of the document to the City for final review and comment.
• Deliverables: Admin Draft Initial Study and Final Initial Study.
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Project Schedule
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List of all Current R+A Contracts
Estimated % complete and estimated project conclusion year. • Seaside General Plan: 90%
complete, 2023
• Castro Valley BD Specific Plan:
25%, 2024
• Honolulu PUC Downtown Plan:
90%, 2023
• EPA GIS: 50%, 2023
• Watsonville DT Specific Plan: 100%,
2023
• Firmin Court – Decro LEED: 90%,
2023
• Walnut Creek Design Guidelines:
90%, 2023
• Vista Ballona – CCSM LEED: 90%,
2023
• Islander – RCD LEED: 75%, 2023
• Culver City General Plan: 75%, 2024
• Thousand Oaks General Plan: 75%,
2024
• South San Francisco General Plan
and CAP: 100%, 2023
• CCSM Lincoln Blvd / Pacific
Landing LEED: 90%, 2023
• Santa Maria General Plan: 66%,
2024
• BART TOD and Anti Displacement
Engagement: 75%, 2024
• BART R-Line Support: 75%, 2024
• Berkeley Objective Design
Standards: 50%, 2024
• Sunnyvale Moffett Park Specific
Plan: 95%, 2023
• Ventura General Plan: 50%, 2024
• Ventura CARP: 95%, 2023
• CCSM Las Flores LEED: 95%, 2024
• Ojai General Plan: 66%, 2024
• SF Sugary Drinks Distributor Tax
Eval: 75%, 2023
• Legacy Square LEED: 75%, 2023
• 3rd and Dangler LEED LEED: 75%,
2023
• Iris San Ysidro LEED: 75%, 2023
• San Pedro Lofts LEED: 75%, 2023
• Ravenswood RBD Specific Plan: :
66%, 2024
• Shalom Bayit Eval 2020_21: 66%,
2023
• Kite-Crossing LEED: 50%, 2024
• East Palo Alto 4 Corners Design
Review: 100%, 2023
• East Palo Alto EPA Waterfront
Design Review: 100%, 2023
• Thousand Oaks CEAP: 95%, 2023
• East Palo Alto Harvest Design
Review: 100%, 2023
• East Palo Alto 2020 Bay Design
Review: 100%, 2023
• Petaluma General Plan: 40%, 2025
• Petaluma CAAP: 90%, 2023
• Beverly Hills CAAP: 90%, 2023
• Kauai Climate Adaptation Plan:
60%, 2024
• SBCTA Equity Toolkit: 90%, 2023
• Palmdale Zoning Code: 90%, 2023
• Jordan Downs 3 LEED: 50%, 2024
• YFO Evaluation: 25%, 2023
• Milpitas Housing Element: 90%,
2023
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• Milpitas Housing Overlay Zone:
50%, 2023
• Green Affordable Housing: 80%,
2023
• MAHEP: 80%, 2023
• HCD Housing Suitability: 50%, 2023
• Balboa Building LEED: 5%, 2024
• Sustain Hawaii Indigenuity: 75%,
2023
• MHSA Innovation SWAP: 66%,
2023
• West Hollywood Beverly
Gathering: 90%, 2023
• Ventura Overlay Zones: 90%, 2023
• Lindenville Specific Plan: 60%, 2023
• SCAG Metro Joint Development:
40%, 2024
• Huntington Beach SMP: 80%, 2023
• Coachella Zoning Consistency:
75%, 2023
• 915 Venice LEED: 25%, 2025
• BBG_CalVIP_eval: 50%, 2023
• State of CA Housing Scenario
Analysis: 50%, 2023
• REACHeval_2022-25: 10%, 2025
• CCSI_fy2021-22eval: 25%, 2023
• Marina Objective Design
Standards: 10%, 2023
• Marina General Plan: 10%, 2025
• SVCE Policy Experiments: 35%,
2024
• San Joaquin Valley REAP AFFH TA
90%, 2023
• Natividad Strategic Plan: 25%, 2023
• SCC Food Waste Dashboards: 90%,
2023
• Metro Energy and Climate: 25%,
2024
• Coachella GP Amendment: 75%,
2023
• West Hollywood CAAP
Implementation: 25%, 2024
• Clean Power Alliance Assistance:
10%, 2024
• Lime: 50%, 2024
• Santa Maria Objective Design
Standards: 10%, 2024
• Monterey Health Dept Strategic
Plan: 10%, 2024
• San Francisco CavityFree Eval Plan:
25%, 2023
• Culver City Zoning Code Update:
10%, 2024
• Santa Clara ECRSP Revisions: 10%,
2024
• Indio UDC implementation: 10%,
2024
raimi + associates 25
R+A carries professional liability insurance, excluding auto since we do not own vehicles, and has recently contracted with the City of Beaumont for the General Plan. R+A will purchase a business license as appropriate from the City.
Cost Proposal
Copies of the cost proposal are provided in the sealed envelopes.
www.raimiassociates.com
ERIC YURKOVICH
PRINCIPAL
EDUCATION
University of California, Los Angeles Master of Arts in Urban Planning, 2010 Macalester College, St. Paul, MNBachelor of Arts, Geography, 2000
AFFILIATIONS
Member. American Planning Association
EXPERIENCE
Raimi+AssociatesBerkeley, CAPrincipal, 2012-present
National Oceanic and Atmospheric Administration/Pew Center on Climate Change Oakland, CA Climate Change Researcher, 2010-2012 Calthorpe AssociatesBerkeley, CASenior Planner, 2002-2008 Eric Yurkovich has extensive experience working on planning policy, analysis, and outreach for clients across the country. Eric’s work focuses on creating sustainable communities that offer alternatives to the automobile, reduce greenhouse gas emissions, protect natural resources and rural lands, and minimize risk from natural hazards. He specializes in land use and transportation planning, climate action and adaptation planning, and geographic information systems analysis.
KEY PROJECTS
Ventura Climate Action and Resilience Plan (Ventura, CA)Project Manager. Led the development of a social vulnerability assessment,climate action measures, and community engagement for the Climate Actionand Resilience Plan. Kaua’i Climate Adaptation Plan (Kaua’i, HI)Project Manager. Led the development of an islandwide climate hazard andsocial vulnerability assessment for the Climate Adaptation Plan. South San Francisco General Plan Update (South San Francisco, CA)Project Manager. Leading land use policy, climate adaptation, and publicengagement for the General Plan Update. Silicon Valley 2.0 (Santa Clara County, CA)Project Manager. Wrote public health strategies for a regional climate actionplan to adapt to climate change. Created an assessment tool to evaluate thevulnerability of residents and workers to the heat- and air quality-relatedimpacts of climate change. Indio General Plan Update and Climate Action Plan (Indio, CA)Served as Project Manager leading the project recovery of a GeneralPlan Update. Lead land use policy, environmental assessment and publicengagement for the General Plan Update. Managed work plan, documentation and oversight of CEQA process. Coachella General Plan (Coachella, CA)Contributed to the Sustainability and Health Chapters of the General Plan.Wrote Climate Action Plan, which analyzed General Plan land use, energy,solid waste, and water strategies compared to a business-as-usual scenario.Inventoried community emissions and estimated the co-benefits of GeneralPlan policies. Public Health and Climate Action Plan Implementation (WesternRiverside Council of Governments, CA)Project Manager. Reconvened Sustainability / Health Subcommittee.Developed health indicators and targets to track CAP implementation.Created assessment tool to estimate health co-benefits of CAP measures.Assessed public health vulnerability to climate change. Guide to Equitable, Community-Driven Climate Preparedness PlanningManaged Urban Sustainability Director’s Network project to develop a modelto assist cities in their efforts to ensure equity is a cornerstone of climatepreparedness planning. Drafted best practices and community collaborationtactics to address root causes of climate vulnerability. Facilitated conveningof city leaders, climate justice organizations, and state and federal agencies.
Appendix A: Staff Resumes
www.raimiassociates.com
SAMI TAYLOR, ECODISTRICT AP
SENIOR SUSTAINABILITY PLANNER
Sami Taylor has an extensive background in sustainable policy and planning and brings with her nearly ten years of experience in a variety of sectors including local government and private institutions. With experience spanning each component of sustainability, she has coordinated the implementation of various sustainability programs and community engagement efforts. Her skill set includes quantitative greenhouse gas analyses, community engagement, green building code amendments, technical assistance, and LEED for Homes and Neighborhood Development certification.
EDUCATION
University of Southern California, Los Angeles, CAMaster of Public Administration: Environmental Management and Land Use Policy,Certificate in Sustainable Policy and Planning Oberlin College, Oberlin, OHBachelor of Arts: Environmental Studies & Geology
CERTIFICATIONS
EcoDistrict AP (CA, Green Building)
EXPERIENCE
Raimi + AssociatesLos Angeles, CASenior Sustainability Planner, 2019-present The Robert GroupWest Hollywood, CASustainability Planner City of ArcadiaArcadia, CAWater Conservation Analyst
USC Office of SustainabilityWaste Diversion Coordinator
KEY PROJECTS
County of Santa Clara Greenhouse Gas Inventory (Santa Clara County, CA) Gathered, cleaned, and analyzed data to create 2019 and 2020 municipal greenhouse gas inventories to track operational emissions over time.
Prepared inventory reports to communicate results and show progress toward Sustainability Master Plan goals.
City of Santa Clara CAP (Santa Clara, CA)Prepared GHG forecast and completed quantitative analysis to determine the strategies and level of of implementation needed to achieve GHG reduction targets. Planned and conducted virtual community enegagement including online surveys and interactive Zoom workshops and assisted in the preparation for Planning Commission and City Council Study Sessions. Western Riverside COG Energy Resilience Plan (Riverside County, CA)Part of a team that is preparing recommendations for strategies to increase community resilience through strategic retrofits to civic facilities. Conducted a literature review of microgrids, battery installations, and neighborhood resilience hubs, developed the stakeholder engagement strategy, and prepared a series of equity-related facility evaluation metrics. City of Petaluma CAAP (Petaluma, CA)Prepared the City’s 2019 community and municipal GHG inventories and forecast. Developed detailed GHG reduction action frameworks in the clean energy, buildings, waste, and water sectors to achieve the city’s aggressive reduction target of carbon neutrality by 2030. Coordinated with the General Plan Update to integrate climate priorities and policies in the process. City of Ventura CARP (Ventura, CA)Prepared GHG forecast and completed quantitative analysis to determine the strategies and level of of implementation needed to achieve GHG reduction targets. Planned and conducted virtual community enegagement including online surveys and interactive Zoom workshops and assisted in the preparation for Planning Commission and City Council Study Sessions. City of Beverly Hills CAAP (Beverly Hills, CA)Led the development of GHG mitigation measures and the technical analysis of the impacts of strategies across clean energy, buildings, transportation, water and wastewater, solid waste, and municipal sectors. Convened the citizen advisory committee to guide the CAAP development process. City of Arcadia Water Conservation Program (Arcadia, CA)*Program Manager. Guided the City and utility through the worst of the 2015-2017 drought with nuanced water management policies and conservation programs. Prepared annual Water Quality Reports and updated the Urban Water Management Plan to reflect evolving conditions. *Denotes projects completed while serving as key staff at other organizations.
www.raimiassociates.com
ROBYN WONG
INTERMEDIATE CLIMATE & RESILIENCY PLANNER
Robyn is a Climate Action and Resiliency Planner dedicated to helping communities and the natural environment thrive in the face of climate change. She brings a diverse range of experience in environmental and land use planning across local and state government, the non-profit sector, and academia.
KEY PROJECTS
Kaua’i Climate Adaptation Plan (Kaua’i, HI) Key staff conducting technical analysis, community engagement, project management, and drafting of the countywide adaptation plan. Conducted an islandwide climate hazard vulnerability assessment and social vulnerability assessment. Developing adaptation strategies for critical infrastructure, buildings, community capacity, and other sectors. Assisting with GHG reduction analysis and the development of climate mitigation measures. Ventura Climate Adaptation and Resilience Plan (Ventura, CA) Key staff leading technical analysis and community engagement, and supporting the drafting of the plan. Conducted a social vulnerability assessment and assisted with GHG reduction analysis and mitigation measures. Coordinated engagement including surveys and open houses. Western Riverside COG Energy Resiliency Plan (Riverside, CA) Analyzed the social vulnerability of census tracts around critical energy facilities to help identify case study facilities for a toolkit of energy resilience measures. Beverly Hills Climate Action and Adaptation Plan (Beverly Hills, CA) Conducted social vulnerability analysis and developed adaptation measures for sectors including heat, wildfire, community education, and emergency preparedness. Petaluma Climate Action and Adaptation Plan (Petaluma, CA) Prepared 2018 Community and 2019 Municipal GHG inventories and supporting the GHG reduction measure analysis. Developed detailed action plans for the City to achieve carbon neutrality by 2030 in sectors including municipal, waste/consumption, carbon sequestration. Santa Clara County Building Resilience Against Climate Effects Leadership Academy (Santa Clara County, CA) Developed curriculum in partnership with community-based organizations in Santa Clara County for a Leadership Academy aimed at building CBO’s organizational capacity to adapt to climate change impacts (heat, air quality, and wildfire). Held in-person and virtual working sessions with CBO partners to develop the Academy content, including presentations, activities, and a template for organizations to create their own Climate Preparedness Action Plan. Multifamily Affordable Housing Electrification Program (Los Angeles, CA) Conducted outreach with local affordable housing developers to encourage participation in a rebate program to electrify gas appliances at developments near refineries and peaker power plants. County of San Diego Electric Vehicle Roadmap (San Diego County, CA)* Co-wrote the plan to increase electric vehicle adoption and charging infrastructure development for County operations and the unincorporated communities in accordance with the 2018 Climate Action Plan. *Denotes projects completed while serving as key staff at other organizations.
EDUCATION
University of California, Los AngelesLos Angeles, CA Master of Urban and Regional Planning, 2021 University of California, San DiegoLa Jolla, CABachelor of Arts in Urban Studies and Planning, 2017
AFFILIATIONS
American Planning Association
EXPERIENCE
Raimi + AssociatesLos Angeles, CAIntermediate Planner2021-present Climate ResolveLos Angeles, CAIntern
CA Strategic Growth CouncilSacramento, CALand Conservation Intern UCLA xLABLos Angeles, CAResearch Assistant
County of San DiegoSan Diego, CAJunior Land Use/Environmental Planner, Sustainability Land Use Aide, Zoning
Shannon George
Principal Project Manager
Office: (408) 248-3500 x102
Direct: (408) 454-3402
Email: [email protected]
1871 The Alameda, Suite 200
San José, CA 95126
www.davidjpowers.com
Education
B.S. Environmental Studies
San José State University, 1996
Experience
Principal Project Manager
David J. Powers & Associates,
2017-present
Senior Project Manager
David J. Powers & Associates,
2001-2017
Project Manager
Jones & Stokes Associates,
1999 - 2001
Operations Analyst
P-Com, Inc.,
1997 - 1999
Professional Organizations
Association of Environmental
Professionals
California Preservation
Foundation
Shannon George is a Principal Project Manager for the company. She has 25 years of experience in preparing environmental documents for a wide range of public and private projects. Her project experience includes CEQA review of residential, commercial, mixed-use development, General Plan Amendments, area plans, flood control, and projects focusing on cultural resources and historic buildings, and program planning projects.
As a Principal Project Manager, Ms. George:
Provides management and oversight in preparation of
environmental documents by others, ensuring defensibility and consistency. Ms. George ensures that all documents reflect the best available technical expertise.
Researches and prepares environmental documents required under Federal and California laws including Environmental Impact Reports (EIRs) and Environmental Impact Statements, Environmental Assessments, and Initial Studies (IS). Ms.
George is responsible for the entire project life cycle, from proposal development through report delivery and client support.
Relevant Project Experience
City of Santa Clara 2022 Climate Action Plan – Santa Clara City of San José Four-Year General Plan Update – San José Santa Clara Downtown Precise Plan – Santa Clara
El Camino Real Specific Plan – Santa Clara
North Ventura Coordinated Plan Area – Palo Alto
San José Downtown Strategy Plan 2040 – San José
Santa Clara 2010-2035 General Plan EIR – Santa Clara
North Ventura Coordinated Plan Area EIR – Palo Alto
Emergency Interim House Project – San José
Carolyn Mogollon
Project Manager
Office: (408) 248-3500 x137
Direct: (408) 454-3437
Email: [email protected]
1871 The Alameda, Suite 200
San José, CA 95126
www.davidjpowers.com
Education
Master of Urban Planning
San Jose State University, 2019
B.A. Environmental History
University of California at
Berkeley, 2016
Experience
Project Manager
David J. Powers & Associates,
November 2019 - Present
Associate Environmental
Planner
Rincon Consultants, Inc.,
2018 -2019
Planning Intern
County of Santa Clara,
2017
Professional Organizations
American Planning Association
(APA)
Association of Environmental
Professionals (AEP)
Carolyn Mogollon is a Project Manager for the company. She works closely with other members of the staff to research and prepare documents for both private and public sector projects, and coordinate with technical subconsultants to manage reports prepared for projects.
Her experience includes CEQA compliance for office, mixed-use, and residential projects as well as planning policies.
As a Project Manager, Ms. Mogollon:
Prepares environmental documents including: Environmental Impact Reports (EIRs), Initial Studies, and Environmental Assessments, in conformance with the requirements of CEQA and NEPA.
Provides detailed analysis of potential environmental impacts, identifies mitigation measures, and develops alternative solutions. Provides project coordination including maintaining close communication with client and/or agency staff, gathering and compiling project and site information, managing subconsultants, and project scheduling.
Relevant Project Experience
Santa Clara Climate Action Plan Update IS/Addendum (Santa Clara) Mountain View Downtown Precise Plan Update (Mountain View) Google Middlefield Park Master Plan (Mountain View)
San Jose GHG Reduction Strategy Amendment (San Jose)
Teal Club Specific Plan Revised EIR (Oxnard)
Novato General Plan EIR (Novato)
Adeline Corridor Specific Plan EIR (Berkeley)
Redwood City General Plan EIR Addendum (Redwood City) Morro Bay General Plan EIR (Morro Bay)
Raimi + Associates Budget Estimate
Hours per Task
Principal
(Yurkovich)
Planner, Senior
GIS (Taylor,
Wu)
Inter.
Planner
(Wong)
Graphics
(Ledezma)
Principal
(George)
Project
Manager
(Mogollon)
Graphic
Artist
Labor Hours
Per Task
Labor Cost Per
Task
Task 1: Project Initiation
1.1 Project Kick-off Meeting 8 8 8 1 1 26 5,555$
1.2 Project Work Plan 12 12 24 5,520$
1.3 Project Coordination 20 40 20 8 8 96 20,420$ Subtotal Task 1 40 60 28 - 9 9 - 146 31,495$ Task 2: Community Engagement
2.1 Community Engagement Plan 4 8 8 20 3,940$
2.2 Stakeholder and Public Agency Meetings 8 8 8 24 5,040$
2.3 Community Meetings 24 36 60 60 180 30,060$
2.4 Outreach Materials 4 8 8 16 36 5,700$
2.5 City Council and Commission Meetings 16 16 32 7,360$
2.6 City Staff and Executive Leadership Team Meetings 16 16 16 48 10,080$ Subtotal Task 2 72 92 100 76 - - - 340 62,180$ Task 3: Technical Analysis
3.1 Greenhouse Gas Inventory 8 24 48 80 14,800$
3.2 Greenhouse Gas Reduction Analysis 16 40 40 96 18,600$
3.3 Climate Vulnerability Assessment 16 24 60 100 19,040$ Subtotal Task 3 40 88 148 - - - - 276 52,440$ Task 4: Wastewater Treatment Plan Analysis
4.1 Greenhouse Gas Emissions 2 4 8 14 2,650$
4.2 Climate Vulnerability Assessment 24 24 60 108 21,240$
4.3 Wastewater Treatment Plant Action Plan 16 8 40 64 12,680$ Subtotal Task 4 42 36 108 - - - - 186 36,570$ Task 5: Climate Action Plan Preparation
5.1 Climate Action Plan Preparation 40 100 140 40 320 57,700$ Subtotal Task 5 40 100 140 40 - - - 320 57,700$ Task 6: Environmental Analysis
6.1 Complete CEQA Review 18 60 6 84 18,876$ Subtotal Task 6 - - - - 18 60 6 84 18,876$ Total Hours 234 376 524 116 27 69 6 1,352 Billing Rate $275 $185 $170 $110 $304 $211 $124
Labor Cost $64,350 $69,560 $89,080 $12,760 $8,208 $14,559 $744 Total Firm Labor Cost $235,750 $23,511 259,261$
EXPENSES
Project/Sub Management (7%)$1,646 $0 1,646$
Printing $1,000 $975 1,975$
Travel $2,500 $0 2,500$
Office Expenses (3%)$7,073 $146 7,219$
Total Expenses $12,219 $1,121 $13,340
TOTAL PER FIRM $247,969 $24,632
GRAND TOTAL
Total
$272,601
David J Powers & AssociatesRaimi + Associates
Raimi + Associates Proposal
California Levine Act Statement
California Government Code Sec�on 84308, commonly referred to as the "Levine Act," prohibits any Beaumont City Council Member from par�cipa�ng in any ac�on related to a contract or applica�on if he or she receives any poli�cal contribu�ons totaling more than $250 within the previous twelve months, and for three months following the date a final decision from the business or applicant.
The Levine Act also requires a member of the Beaumont City Council who has received such a contribu�on to disclose the contribu�on on the record of the proceeding.
Current Beaumont City Council Members are listed at:
htps:// www.beaumontca.gov/29/City-Council
Proposers are responsible for accessing this link to review the names prior to answering the following ques�ons.
1. Have you or your company, or any agent on behalf of you or your company, made any poli�cal contribu�ons of more than $250 to any Beaumont City Council Member in the 12 months preceding the date of the submission of your proposal or applica�on, or the an�cipated date of any Council ac�on?
___ YES If yes, please iden�fy the Council Member(s):
___ NO
2. Do you or your company, or any agency on behalf of you or your company, an�cipate or plan to make any poli�cal contribu�on of more than $250 to any Beaumont City Council Member in the 12 months following any Council ac�on related to your proposal or applica�on? ___ YES If yes, please iden�fy the Council Member(s):
___ NO
Answering yes to either of the two ques�ons above does not preclude the Beaumont City Council from awarding a contract or approving an applica�on or any subsequent ac�on. It does however, preclude the iden�fied Council Member(s) from par�cipa�ng in any ac�ons related to your proposal or applica�on.
_________________ _____________________________
Date Signature of authorized individual
_____________________________
Company/Applicant Name
City of Beaumont | 550 E. 6th Street, Beaumont, CA 92223 | (951) 769-8520 | BeaumontCA.gov 7-26-23 Matthew Raimi Digitally signed by Matthew Raimi Date: 2023.07.26 16:20:45 -07'00'
Raimi + Associates
4 4
Staff Report
TO: City Council
FROM: Doug Story, Community Services Director
DATE August 1, 2023
SUBJECT: Parks and Community Services Master Plan – Quarterly Update of Capital Improvement Project P-17
Description Strategic Plan – Priority Level 2, Target 5, Goal 3 Background and Analysis:
On March 21, 2023, a Professional Services Contract was awarded to RHA Landscape Architects (RHA) to provide the City with a Park and Community Services Master Plan.
The objectives of the plan include identifying the needs of the community, providing a citywide vision for park and recreation facilities, establishing priorities for implementation, and developing a strategic direction for future improvements and a funding strategy.
RHA Landscape Architects-Planners proposes a 12–18-month project which will generally entail three phases:
1) completion of a site inventory and analysis and program/needs assessment; 2) community and stakeholder engagement; and
3) development of a series of master plan recommendations and documents.
To date the City has begun meeting with RHA bi-weekly to begin the process of crafting community surveys that will be used to gather valuable information from residents.
These surveys will be collected in person at events, through mass mailings with utility bills, and through a randomized process using a third-party company to select residents and contact them via phone and text message to set up times to take the survey.
Surveys will be rolled out into the community in the late fall and then followed up again after the holiday season. The survey results will be compiled along with analysis and findings from RHA to craft data points and trends documented within the community.
The first few meetings with RHA have also been focused on creating a landing page for the website that will consist of a new web address that can be easily shared with
residents to show progress on the master plan process. This website will show events, meetings, community forums, as well as follow up from these events. This event will also allow residents to sign up for updates pertaining to the master plan process.
The entire master plan process is estimated to take 12-18 months. In the months ahead it is anticipated that the following tasks will be completed:
Facility Assessments (Parks and Recreation Facilities) Level of Service Standards Analysis
Demographic and Trends Analysis
Website Completion
Fiscal Impact:
The estimated cost to prepare this report is $125.
P-17 Master Park Plan Project Accounting Summary
Funding Summary
Funding Year Funding Source Amount
22/23 CFD $250,000
Total Project Funding = $250,000
Budget Summary
Project Component Budget Encumbered Paid to
Date
Remaining
Budget
Project Management $0 $0 $0 $0
Preliminary Services $0 $0 $0 $0
Environmental $0 $0 $0 $0
Design $250,000 ($249,980) ($360) $20
Construction $0 $0 $0 $0
Construction Management $0 $0 $0 $0
Permits $0 $0 $0 $0
Equipment $0 $0 $0 $0
Project Summary Totals $250,000 ($249,980) ($360) $20
Recommended Action:
Receive and file this staff report and provide any feedback on the Parks and Community Services Master Plan process.
Staff Report
TO: City Council
FROM: Elizabeth Gibbs, City Manager
DATE August 1, 2023
SUBJECT: Set Time, Date and Place for a Special Workshop
Description Workshop to discuss amendments to the current Beaumont Municipal Code Section 17.07 – Signs.
Background and Analysis:
City staff is requesting that the City Council establish a time, date and place for a special workshop to discuss amendments to Beaumont Municipal Code Section 17.07 – Signs. Staff is recommending September 12, 2023, at 5:00 p.m. If there is a scheduling conflict, the following dates are also available.
Available Tuesdays:
August 22
August 29
September 26
Fiscal Impact:
The estimated cost to prepare this report is $75.
Recommended Action:
Establish a date time and place for a Special Workshop.
Staff Report
TO: City Council
FROM: Christina Taylor, Deputy City Manager
DATE August 1, 2023
SUBJECT: Update on Commercial Landscape Enforcement Activity
Description Commercial shopping center landscape update.
Background and Analysis:
Code Enforcement has been conducting assessments of commercial shopping centers and commercial area landscaping. Several shopping centers and commercial areas were found lacking in their landscape maintenance. The findings and initial responses are as follows:
Best Buy Shopping Center – Code Enforcement Officer made contact, issues are being addressed by property management company and new landscape service Commerce Commercial and San Gorgonio Village – no landscape issues Movie Theater/Sherwin Williams – Code Enforcement Officer made contact with property owner/manager, sent courtesy notice and set follow-up date Walmart – Code Enforcement Officer attempted contact via phone with no response. Sent courtesy notice, following-up in person with store manager Home Depot Center – Code Enforcement Officer made contact with the store manager, store manager put the request in through corporate as an emergency request– it typically takes 2-3 weeks for corporate to respond. Code Enforcement Officer has a follow-up date set (this center is an on-going issue as Home Depot corporate is not typically responsive)
Kohls – Code Enforcement Officer made contact with store management, sent courtesy notice, set a follow-up date
Citibank (BMT/8th) – Code Enforcement Officer made contact, sent courtesy notice and set a follow-up date
Drive-through Liquor Store – Code Enforcement Officer made contact with owner; landscape should be addressed within one-week
East Staters Center – no landscape issues
The commercial property landscape inspections will be taking place once a week as part of the code enforcement officers’ rounds throughout the City. The inspections will continue for the next several months in addition to regularly scheduled follow-ups on the
courtesy notices already sent. If there is no cooperation or response on the courtesy notices, citations will be issued. Typical follow-up response time on a courtesy notice is 7-14 days depending on the issue. If work has not commenced within that time period, a citation is issued (but circumstances are considered on a case-by-case basis).
Fiscal Impact:
The cost to prepare this staff report is approximately $150.
Recommended Action:
Receive and file.