in California. The certificates of insurance hereunder shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice has been given to CITY.
7.04 Self-insurance does not comply with these insurance specifications.
CONTRACTOR acknowledges and agrees that that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, shall apply first and on a primary, non- contributing basis in relation to any other insurance, indemnity or self-insurance available to CITY.
7.05 All coverage types and limits required are subject to approval, modification and additional requirements by CITY, as the need arises. CONTRACTOR shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect CITY' s protection without CITY' s prior written consent.
7.06 CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against CONTRACTOR or arising out of the Services performed under this Agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
8. Indemnification.
8.01 CONTRACTOR and CITY agree that CITY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, defense costs, court costs or any other costs arising out of or in any way related to the performance of this Agreement by CONTRACTOR or any subcontractor or agent of either as set forth herein.
Accordingly, the provisions of this indemnity are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to CITY.
CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect CITY as set forth herein.
a. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless CITY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, whether actual, alleged or threatened, actual attorneys' fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of, or in any way attributable actually, allegedly or impliedly, in whole or in part to the performance of this Agreement.
CONTRACTOR's obligation to defend, indemnify and hold harmless shall include any and all claims, suits and proceedings in which CONTRACTOR (and/or CONTRACTOR's agents and/or employees) is alleged to be an employee of CITY.
All obligations under this provision are to be paid by CONTRACTOR as they are
incurred by CITY.
b. Without affecting the rights of CITY under any provision of this Agreement or this Section, CONTRACTOR shall not be required to indemnify and hold harmless CITY as set forth above for liability attributable solely to the fault of CITY, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.
8A. Indemnification Design Professionals.
8A.01 In the event that CONTRACTOR is a design professional under California Civil Code Section 2782.8 this Section 8A shall apply instead of Section 8. To the fullest extent permitted by California law and in accordance with California Civil Code section 2782.8, CONTRACTOR shall indemnify, and hold harmless the City, its officers, employees, trustees and members ("Indemnified Parties") from any and all actions, assessments, counts, citations, claims, costs, damages, demands, judgments, liabilities (legal, administrative or otherwise), losses, notices, expenses, fines, penalties, proceedings, responsibilities, violations, attorney's and consultants' fees and causes of action including, but not limited to those for, injury to property or persons, including personal injury and/or death ("Claim(s)"), to the extent that the Claim(s) arises out of, pertains to, or relates to the negligence, recklessness, or willful misconduct of CONTRACTOR, its directors, officials, officers, employees and consultants arising out of, connected with, or resulting from the performance of the Services, the Project, or this Agreement. This indemnity excludes liability caused by the negligence or willful misconduct of any of the Indemnified Parties.
The cost to indemnify, hold harmless, and defend charged to CONTRACTOR shall not exceed CONTRACTOR'S proportionate percentage of fault.
9. Additional Services, Changes and Deletions.
9.01 In the event CONTRACTOR performs additional or different services than those described herein without the prior written approval of the City Manager and/or City Council of CITY, CONTRACTOR shall not be compensated for such services.
CONTRACTOR expressly waives any right to be compensated for services and materials not covered by the scope of this Agreement or authorized by the CITY in writing.
9.02 CONTRACTOR shall promptly advise the City Manager and Finance Director of CITY as soon as reasonably practicable upon gaining knowledge of a condition, event or accumulation of events which may affect the scope and/or cost of Services. All proposed changes, modifications, deletions and/or requests for additional services shall be reduced to writing for review and approval by the CITY and/or City Council.
10. Termination of Agreement.
10.01 Notwithstanding any other provision of this Agreement, CITY, at its sole option, may terminate this Agreement with or without cause, or for no cause, at any time by giving twenty (20) days' written notice to CONTRACTOR.
10.02 In the event of termination, the payment of monies due CONTRACTOR for undisputed Services performed prior to the effective date of such termination shall be paid
within thirty (30) business days after receipt of an invoice as provided in this Agreement.
Immediately upon termination, CONTRACTOR agrees to promptly provide and deliver to CITY all original documents, reports, studies, plans, specifications and the like which are in the possession or control of CONTRACTOR and pertain to CITY.
11. Status of CONTRACTOR.
11.01 CONTRACTOR shall perform the Services in CONTRACTOR's own way as an independent contractor, and in pursuit of CONTRACTOR' s independent calling, and not as an employee of CITY. However, CONTRACTOR shall regularly confer with CITY's City Manager as provided for in this Agreement.
11.02 CONTRACTOR agrees that it is not entitled to the rights and benefits afforded to CITY's employees, including disability or unemployment insurance, workers' compensation, retirement, CalPERS, medical insurance, sick leave, or any other employment benefit. CONTRACTOR is responsible for providing, at its own expense, disability, unemployment, workers' compensation and other insurance, training, permits, and licenses for itself and its employees and subcontractors.
11.03 CONTRACTOR hereby specifically represents and warrants to CITY that it possesses the qualifications and skills necessary to perform the Services under this Agreement in a competent, professional manner, without the advice or direction of CITY and that the Services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily applicable to an experienced and competent professional rendering the same or similar services in the same geographic area where the CITY is located. Further, CONTRACTOR represents and warrants that the individual signing this Agreement on behalf of CONTRACTOR has the full authority to bind CONTRACTOR to this Agreement.
12. Ownership of Documents; Audit.
12.01 All draft and final reports, plans, drawings, studies, maps, photographs, specifications, data, notes, manuals, warranties and all other documents of any kind or nature prepared, developed or obtained by CONTRACTOR in connection with the performance of Services performed for the CITY shall become the sole property of CITY, and CONTRACTOR shall promptly deliver all such materials to CITY upon request. At the CITY's sole discretion, CONTRACTOR may be permitted to retain original documents, and furnish reproductions to CITY upon request, at no cost to CITY.
12.02 Subject to applicable federal and state laws, rules and regulations, CITY shall hold all intellectual property rights to any materials developed pursuant to this Agreement. CONTRACTOR shall not such use data or documents for purposes other than the performance of this Agreement, nor shall CONTRACTOR release, reproduce, distribute, publish, adapt for future use or any other purposes, or otherwise use, any data or other materials first produced in the performance of this Agreement, nor authorize others to do so, without the prior written consent of CITY.
12.03 CONTRACTOR shall retain and maintain, for a period not less than four years following termination of this Agreement, all-time records, accounting records and
vouchers and all other records with respect to all matters concerning Services performed, compensation paid and expenses reimbursed. At any time during normal business hours and as often as CITY may deem necessary, CONTRACTOR shall make available to CITY' s agents for examination all of such records and shall permit CITY' s agents to audit, examine and reproduce such records.
13. Miscellaneous Provisions.
13.01 This Agreement, which includes all attached exhibits, supersedes any and all previous agreements, either oral or written, between the parties hereto with respect to the rendering of Services by CONTRACTOR for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such Services in any manner whatsoever. Any modification of this Agreement will be effective only if it is in writing signed by both parties.
13.02 CONTRACTOR shall not assign or otherwise transfer any rights or interest in this Agreement without the prior written consent of CITY. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.
13.03 CONTRACTOR shall timely file FPPC Form 700 Conflict of Interest Statements with CITY if required by California law and/or the CITY' s conflict of interest policy.
13.04 If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys' fees and costs, in addition to any other relief to which that party may be entitled.
13.05 This Agreement is made, entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California. The parties agree that venue in any litigation between them shall be in Riverside County, California.
13.06 CONTRACTOR covenants that neither it nor any officer or principal of its firm has any interest, nor shall they acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder.
CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent, or subcontractor.
13.07 CONTRACTOR has read and is aware of the provisions of Section 1090 et seq. and Section 87100 et seq. of the Government Code relating to conflicts of interest of public officers and employees. CONTRACTOR agrees that they are unaware of any financial or economic interest of any public officer or employee of the CITY relating to this Agreement. It is further understood and agreed that if such a financial interest does exist at the inception of this Agreement, the CITY may immediately terminate this Agreement by giving notice thereof. CONTRACTOR shall comply with the requirements
of Government Code section 87100 et seq. and section 1090 in the performance of and during the term of this Agreement.
13.08 Improper Consideration. CONTRACTOR shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, services, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY. The CITY, by notice, may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract. This prohibition shall apply to any amendment, extension or evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall immediately report any attempt by any CITY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR.
13.09 Severability. If any portion of this Agreement is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the entire balance of this Agreement not so affected shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement to be effective as of the day and year first above written.
CITY: CONTRACTOR:
CITY OF BEAUMONT XXX
By: By:
XXX,
Print Name:
Title:
EXHIBIT "A"
PROPOSAL
(insert behind this page)
City of Beaumont Request for Env. Con. Services for
Request for Proposal BEAUMONT Cherry Channel Drainage Project EXHIBIT "B"
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
(insert behind this page)
I
City of Beaumont
Request for Proposal
-CALIFORNIA-
Request for Env. Con. Services for
Cherry Channel Drainage Project
EXHIBIT C
Project Location Map
2
City of Beaumont Agreement #
C24-56
EXHIBIT "B"
PROPOSAL
(insert behind this page)
Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
I. Scope of Services
Task I: Project Management and Meetings
Task I . 1 : Project Management
The Project Management task will cover internal management, invoicing, communication, coordination, reporting, preliminary reviews of received reports, drafting schedule updates and meetings with the City.
This task assumes no more than (four Project check -in meetings virtually taking no more than 1 hour with Chambers Group staff, one Project presentation, and one City meeting during Project approval, lasting no more than 3 hours) with 2 Chambers Group staff. Additional work including out -of -scope items and additional meetings, including public meetings, will be provided with the submittal of a contract amendment.
Deliverables: An electronic copy of the meeting agendas if required.
Task 1.2: Kick -Off Meeting
Kick-off Meeting: Project initiation will begin with a kick-off meeting with the City and the Chambers Group Project team to discuss the project history, project description, specific project issues, and CEQA schedule; as well as receive available project information and technical reports. It is assumed that this information will include the geotechnical studies, site plans, permits, and other pertinent project information. This meeting is assumed to take no more than 2 hours. After the kick-off meeting, Chambers Group will develop a list of additional data needs.
Deliverables: One electronic copy of the data needs list.
Task 2: Data Gathering and Analysis
This task will cover the data gathering and analysis outlined in the Request for Proposal (RFP) such as, reviewing relevant City documents including previously submitted permits for the original installation and/or ongoing maintenance, previously prepared reports and other referenceable documents, figure and map development for the CEQA document including but not limited to the location and vicinity, land use, zoning, wildfire, utilities, and other public services. Technical desktop research for specific resources including biological and cultural resources are outlined in Task 4. This task assumes one preliminary site visit and check -in meetings with City staff.
Deliverables: Results of this task such as the identification of potential environmental concerns, Project conflicts, and required figures shall be summarized into a memorandum submitted electronically for one round of review. Three hard copies shall be sent to the City after the memorandum has been finalized.
Task 3: Investigations
Task 3.1: Geotechnical Investigation
Ninyo & Moore's geotechnical scope of services will include the following:
• Review of the existing Technical Memorandum prepared by Converse Consultants for the Cherry Avenue Channel, other available geotechnical reports for adjacent developments, and readily available geologic maps, published geotechnical literature, geologic and seismic data, aerial photographs, groundwater data, and in-house information. • Geotechnical reconnaissance to document the existing surficial conditions at the proposed project site.
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0 Commented RBI]: Vincent Lopez
2024-04-29 14:42:36
Based on the six month scheduled provided by the
Chambers Group, the cost for this item in the cost proposal seems substantially high for eight hours. Please revise and clarify. After kick-off meeting, we may only need 30 -minute check -in meetings since we will be communicating back and forth via email.
Commented [EB2R1]: Per the RFP, this task included
meetings with other agencies and presentations (including preparation time and travel) to the City. The full text from the RFP was not included given the page count
requirements. Based on the discussion that this will be a straightforward project, and the estimates have been
revised for 2 staff members, 8 hours each and reflects
changes per the comments below
Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
• Assessment of the general geologic conditions and seismic hazards affecting the site, and evaluation of their potential impacts on the Proposed Project. Evaluation of geologic impacts would include erosion potential, compressible soils, expansive soils, and shallow groundwater. Evaluation of seismic impacts would include potential surface rupture, ground shaking, and liquefaction. • Preparation of a short report providing our findings and conclusions regarding geology and soils conditions that may impact the project and would be necessary to complete the final environmental document and associated permit applications.
• Consultation with other project consultants to provide geology/geotechnical input to the final environment documents.
Task 3.2: Phase I ESA
Ninyo & Moore's proposed scope of services for the Phase I ESA will include, but not necessarily be limited to, the following:
• A review of federal and state environmental record sources for the subject property and for properties located within the search radii prescribed by ASTM for the respective environmental record sources.
• A review of readily available and/or reasonably obtainable historical aerial photographs, Sanborn Insurance Maps, building plans, and United States Geological Survey Topographic Maps, etc. • A subject property reconnaissance to visually evaluate subject property conditions. • Interview owner representatives and/or other individuals familiar with the subject property, including past subject property operations, and construction history, if readily available and relevant. • A subject property vicinity reconnaissance to evaluate conditions of adjacent or nearby properties for possible environmental influences on the subject property. • Preparation of a Phase I ESA report that meets ASTM E1527-21 and EPA AAI reporting criteria.
Assumptions: The following assumptions have been made in the preparation of our scope of services.
It is the responsibility of the client to review environmental liens for the property or engage a title company to review such records. A lien search is not included as part of the proposed work scope. Ninyo & Moore can provide this service if requested as an additional service and fee.
In accordance with the ASTM E1527-21 standard, subject property -specific information will be requested from the user of the report in the form of a customized questionnaire or an interview with a designated representative, at the client's discretion.
Up to 'I hours have been estimated to review agency rccords for the subject property. Review of agency = records for adjoining properties is not included in this proposal. Should available files require additional review time, additional cost to obtain, or other conditions be encountered that warrant additional research/evaluation (such as an in -person review of records at a local agency office), the client will be contacted for additional authorization. Up to 8 hours for the site reconnaissance are included in this task.
Deliverables: One electronic copy for one round of review and comment. Results to be incorporated into the IS.
Task 4: Environmental Services
Task 4.1: Air Quality, GHGs, and Noise Evaluation
Ldn Consulting will prepare air quality, GHG and noise evaluations for the proposed 24-21 Cherry Channel Drainage Project known as the "Project".
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Commented [EB3]: Vincent Lopez
2024-04-29 14:44:20
Please revise to be all inclusive. The City will forward/share all documents and records needed for assessment.
Commented [EB4R3]: Revised.
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Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
Air Quality
• Construction -related activities and emissions will be evaluated. This would consist of building demolition, import/export of soil, mass grading, etc. A qualitative assessment of potential impacts from toxic air emissions will be included. Evaluate applicable GHG emissions associated with heavy- duty construction equipment combustion that will likely occur during the various phases of construction; emissions will be quantified using the California Emissions Estimator Model° (CalEEMod) emissions inventory model.
• Consistent with the Air Quality Management Plan (AQMD) a screening -level diesel health risk assessment will be prepared for emissions resulting from short-term project construction activity, specifically diesel particulate matter.
• If the Project exceeds the Screening -Level Criteria for Air Quality Impacts as identified by the Air Pollution Control District (APCD), more detailed analysis may be required to determine mitigation solutions and would be included.
• The analysis shall address consistency with the ARB's Air Quality and Land Use Handbook, and potential sources of toxic air contaminants (TACs) from the project and strategies to reduce emissions along with design features and mitigation measures consistent with the County and APCD.
GHG
• Identify, characterize, and inventory any applicable GHG emissions currently being requirements (i.e., Assembly Bill's (AB) 32, 341, 1493, Senate Bill 97, and Executive Orders S-3-05, 5-01-07, B-30- 15).
• Evaluate applicable GHG emissions associated with heavy-duty construction equipment combustion that will likely occur during the various phases of construction. Evaluate net increase in applicable GHG emissions associated with mobile source activity. Data available from the project team and previous analysis will be utilized in characterizing GHG-generating activities. • The results of this study effort will be summarized in a report as requested. The analysis will discuss the latest guidelines for Climate Change analyses as well as any California Air Resources Board (CARB) adopted thresholds of significance and the General Plan.
Noise
• The anticipated construction activities noise levels will be identified to determine if short term impacts will occur at the adjacent property lines. The calculated noise levels will be propagated to the nearest residences using the logarithmic relationship describing the acoustical spreading or drop off rate of 6 dB per doubling of distance from the source. The propagated noise levels will be compared to the applicable standards. If potential impacts are identified, feasible mitigation measures will be designed.
• The analysis will discuss the local guidelines and adopted thresholds of significance for Noise.
Revisions and Coordination
• If additional emissions reduction calculations, report revisions, environmental coordination or agency requests are required, LDN will work with the City to determine any and all additional efforts and associated costs prior to any additional work commencing. For budgeting purposes and to avoid contract changes when these services are requested, LDN will perform these additional services on a time and materials basis.
Deliverables: One electronic copy of the report for one round of review. Results to be incorporated into the Initial Study (IS).
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www.chambersgroupinc.com
Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
Task 4.2: Biological Survey and Report (with MSHCP Consistency Analysis) Chambers group will conduct a biological resources survey for the Project, including a habitat assessment, and will prepare a biological technical report which will include an analysis of the Project's consistency with Western Riverside County Regional Conservation Authority (RCA) Multiple Species Habitat Conservation Plan (MSHCP) requirements and recommended avoidance and mitigation measures.
Prior to conducting the biological resources survey, Chambers Group will review the RCA MSHCP Information Map for applicable criteria and survey requirements for the assessor parcel number(s) containing the Project. Survey requirements for MSHCP species not adequately covered will also be reviewed. The U.S. Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) soil survey will be reviewed to identify soils that occur within the Project site. The USFWS National Wetlands Inventory (NWI), the U.S. Geological Survey's (USGS) National Hydrography Dataset (NHD), Google Earth imagery, and historical aerial photographs of the Project site and vicinity will be reviewed for hydrological features that may fall under the regulatory jurisdiction of the USACE pursuant to Section 404 of the Clean Water Act, RWQCB jurisdiction pursuant to Section 401 of the Clean Water Act, and CDFW jurisdiction pursuant to Section 1602 of the Fish and Game Code. This task will also include a review of CDFW's California Natural Diversity Database, the California Native Plant Society's Electronic Inventory, and the USFWS' Information for Planning and Consultation for existing records of listed and/or special status plant and wildlife species and habitats occurring on or in the vicinity of the Project.
After conducting the literature review, biologists will conduct the biological resources survey and habitat assessment within the approximately 3 -acre Project site. Chambers Group biologists will document the presence of common and sensitive biological resources, both flora and fauna, within the Project boundaries. The survey will focus on determining the potential presence of federal- and state -listed or otherwise special status plant and wildlife species and sensitive habitats, including suitable habitat for burrowing owl, birds associated with riparian/riverine areas, and narrow endemic plants including Yucaipa (Marvin's) onion and many -stemmed dudleya. Per the Burrowing Owl Survey Instructions for the Western Riverside Multiple Species Habitat Conservation Plan Area (survey instructions; protocol), if burrowing owl habitat are found on site a 500 -foot boundary around the Project site will be walked (where accessible and permitted), to map suitable burrowing owl habitats. All vegetation communities and other landcover types will be mapped, qualitatively described, and assessed for the potential for occurrence for special status species. Photographs will be taken to document the conditions of the Project site at the time of the survey. All plant and wildlife species observed or detected during the survey will be recorded.
Chambers Group will prepare a biological technical report that will include an introduction, methods used to conduct the survey, results of the survey documenting the existing biological resources, a discussion of special status plant and wildlife species with the potential to occur on the Project site, an analysis of the Project's consistency with MSHCP requirements), recommended avoidance and mitigation measures, and any required focused surveys.
The report will contain up to '10 pages of tcxt and tables, up to eight figures, and up to 80 pages of appendices including Iliteraturcj scorches, site photographs, and lists of plant and wildlife species observed or detected during the survey.
The biological resources survey will be conducted within 2 weeks of receiving the NTP. Chambers Group will submit three hard copies and one electronic copy of the draft biological technical report to the City ..„Pet" Page U. of 20
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Commented [EB5]: Vincent Lopez
2024-04-29 20:42:20
The amount of pages may be sufficient however, the City does not want to be limited to these amounts to trigger costs above an awarded amount.
Commented [EB6R5]: Revised.
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Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
within 4 weeks following the completion of the biological resources survey and habitat assessment.
Chambers Group will incorporate one round of comments from the draft report into a final report and will deliver three hard copies and one electronic copy of the final report to the City upon completion.
Geographic information system (GIS) shapefiles will also be provided to the City.
Assumptions: The level of effort for Tack '1.2 assumes two biologists surveying thc site in 1 day. If additional survey time is required due to unforeseen circumstances, Chambers Group will revise the cost in coordination with thc City!
The scope of work for Task 4.2 does not include focused surveys or a formal jurisdictional delineation. If needed, BUOW focused surveys will be provided under Task 4.3. A formal jurisdictional delineation and reporting is provided under Task 5.1. Illadditional focused surveys are required based on the results of the biological resources survey, Chambers Group will provide them as a separate scope and cost. The scope of work for Task 4.2 includes up to 4 hours for responding to agency letters and comments.
While not anticipated, if any published updates to the Consistency Analysis Report Template should occur prior to the biological technical report/MSHCP consistency analysis being completed, and if the updates should substantially change the level of work required for this report or require any additional studies be conducted prior to analysis, Chambers Group will revise reporting costs (if needed) after approval from the City.
Deliverables: One electronic copy of the report for one round! of- review for substantive revision gt
comments. Reasonable rounds of revisions such as minor comments and clarifications are covered this task. Results to be incorporated into the IS.
Task 4.3: Burrowing Owl Survey Instructions for the MSHCP (if needed) Based on the results of the biological resources survey and habitat assessment, if suitable burrowing owl habitat is present on or adjacent to the Project site, a focused burrow survey and focused burrowing owl surveys must be conducted in accordance with the survey instructions. The purpose of focused burrowing owl surveys is to identify if, when, and how the site is being used by burrowing owls. Focused burrowing owl surveys will be conducted within the approximately 3 -acre Project site and a 500 -foot buffer (survey area). Following the survey instructions protocol, the burrowing owl focused surveys will include a minimum of one, and up to four separate site visits during the burrowing owl breeding season (March 1 through August 31).
The first visit will include a focused burrow survey to locate and map location of all suitable burrowing owl habitat, potential owl burrows, burrowing owl sign, and any burrowing owls; if no potential burrows or burrowing owls are detected, no further surveys are required. If the survey area contains natural or man-made structures that could potentially support burrowing owls, or owls are observed during the burrow surveys, four separate site visits during the burrowing owl breeding season must be conducted.
The first focused survey may be conducted concurrent with the focused burrow survey. The remaining three focused burrowing owl survey visits will be conducted as specified in the survey instructions protocol. During each focused survey, dominant plant species and all wildlife species observed/detected will be recorded, and site photographs will be taken depicting the survey area and any evidence of burrowing owl.
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Commented [EB7]: Vincent Lopez
2024-04-29 17:03:11
This task needs to be all inclusive for the biological
surveying.
Commented [EB8R7]: Revised
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Commented [EB9]: Vincent Lopez
2024-05-01 16:18:00
Task needs to be all inclusive. The City is under the
assumption that the Chambers Group visited the Channel.
Commented [EB10R91: A general site visit was
performed. However, based on a more detailed assessment and based on input from regulatory agencies additional
surveys are sometimes required. There is no way to
determine what the more detailed survey and agency
requests are at this time. Additional surveys based on our more detailed literature review and survey is unlikely to result in additional surveys required for project. However, the resource agency's are unpredicted. For example they are now asking for couches bumble bee surveys on most
project in the area but they do not specify what habitats should include surveys.
If there are any previously prepared studies that have been done for the site, there are potential cost savings we could implement for this project.
Commented [EB11]: Vincent Lopez
2024-04-29 20:43:31
What if another round is needed? The City would like to award a fixed contract amount to complete this project.
Commented [EB12R11]: Noted that substantive
comments will have one round and understand that minor
revisions back and forth is covered under this task.
Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
According to the protocol, surveys will not be conducted during rain, winds greater than 20 miles per hour, dense fog, or temperatures over 90 degrees Fahrenheit. Potential burrowing owl burrows will be examined for burrowing owl sign and all evidence of burrowing owl or burrowing owl sightings within the Project site will be documented, digital photographs will be taken, and locations will be recorded using a handheld Global Positioning System (GPS) device.
After completing the required field surveys, methods and findings will be summarized and incorporated into a focused survey report. The locations of any suitable burrows, burrowing owls, or burrowing owl sign encountered will be mapped and corresponding GPS coordinates will be provided. IThel report will be- includc up to 15 pages of text, tables, and figures and up formatted as required per the MSHCP. of appendices including Plant and wildlife species lists, site photographs, and field survey forms.
Chambers Group will submit three hard_
copies and one electronic copy of the draft burrowing owl focused survey report to the City within 4 weeks following the completion of the final survey. Chambers Group will incorporate one round of comments from the draft report into a final report and will deliver three hard copies and one electronic copy of the final report to the City upon completion. GIS shapefiles will also be provided to the City.
Assumptions: The cost for Task 4.3 includes two biologists surveying the Project site and buffer in one full day during the first site visit, and in a half -day (either a dawn or dusk survey), during each of the three subsequent site visits. If for unforeseen circumstances additional survey days are necessary (e.g., adverse weather conditions canceling a survey), Chambers Group will provide them after approval from the City. The scope of work for Task 4.3 includes up to 2 hours for responding to agency letters and comments.
Task 4.4: DBESP Report
After all required surveys for the Project have been conducted and the respective survey reports have been prepared and accepted, Chambers Group will prepare a DBESP. The DBESP will follow the most - recent version of the DBESP template available on the Regional Conservation Authority's website, and will include Executive Summary, Introduction, Riparian/Riverine Mitigation (MSHCP Section 6.1.2), Narrow Endemic Plant Species Mitigation (MSHCP Section 6.1.3), Additional Survey Needs (MSHCP Section 6.3.2), Delhi Sands Flower -Loving Fly (MSHCP Section 6.3.2), and Reference section, and supporting appendices.
The DBESP report will include up to 30 pages of text, tables, and figures and up to 250 pages of supporting appendices (including biological surveys and jurisdictional delineation reports). Chambers Group will submit three hard copies and one electronic copy of the draft DBESP report to the City within 4 weeks following completion of all required Project surveys and reports. Chambers Group will incorporate one round of comments from the draft DBESP report into a final DBESP and will deliver three hard copies and one electronic copy of the final report to the City upon completion.
Assumptions: While not anticipated, if any published updates to the MSHCP DBESP template should occur prior to the DBESP for the Project being completed, and if the updates should substantially change the level of work required for this report or require any additional studies be conducted prior to analysis, Chambers Group will revise the cost of the DBESP (if needed) after approval from the City. The stic of worklfor Task 1.1 includes up to 'I hours for responding to agency letters and comments.
Deliverables: One electronic copy of the report for one round of review and comment. Results to be incorporated into the IS.
40414,
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Commented [EB13]: Vincent Lopez
2024-04-29 17:05:20
The price for this task and report needs to be all inclusive regardless of the amount of pages.
Commented [EB14R13]: Revised language
Formatted: Strikethrough
Commented [EB15]: Vincent Lopez
2024-04-29 17:07:24
The City is relying on the Chamber Group's expertise for this task. The price will need to be all inclusive without limits before change orders are requested.
Commented [EB16R15]: Comment addressed and scope
updated
Formatted: Strikethrough
Formatted: Strikethrough
Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
Task 4.5: Cultural Resources Literature Review, Desktop Research and Consultation Task 4.5.1: Literature Review and Desktop Research
Chambers Group will conduct a literature review, including a review of the findings of a records search through the California Historical Resources Information System (CHRIS) database at the appropriate Information Center (IC). The records search will be conducted by IC staff and review relevant previously recorded cultural resources and previous investigations completed for the half -mile search radius surrounding the project site. A paleontological records search will also be completed for the half -mile search radius surrounding the Project site by the relevant Natural History Museum.
In addition to the above research, a request that the Native American Heritage Commission (NAHC) will be submitted for a review of their sacred land files (SLF). This search will identify if any resources important to Native Americans have been recorded within the project area and surrounding vicinity. The NAHC will provide the results and a list of affiliated tribal representatives to contact for additional information. Chambers Group will provide the results of the NAHC SLF search and list of tribes in the desktop cultural resources letter report. Note: This research alone does not satisfy the lead agency's requirements under AB 52. It is assumed that the lead agency will conduct AB 52 Tribal Consultation.
Upon request, Chambers Group can assist in coordinating AB 52 consultation requirements (see Task
4.5.3).
Assumptions:
• The City will provide Chambers Group with confirmation on the Project footprint at the time of authorization or NTP. It is assumed that this information will not change once Chambers Group has initiated the tasks above.
• All required records searches will be submitted within 1 week of receipt of NTP. • Fees incurred by the IC and Museum to conduct the record searches, estimated at $1,380.00, are included as part of this task. We will bill the actual amount these institutions charge without a markup.
• Currently, the IC estimates 6 to 8 weeks from the date of request to provide results for a records search. In addition, fees incurred by the relevant Natural History Museum to conduct the paleontological record search are included as part of this estimated cost. Currently, the Museum estimates 2 to 3 weeks from the date of request to provide results for a records search. Currently, the NAHC estimates 6 to 8 weeks from the date of request to provide results for the SLF request. • This task does not currently include the issuance of NAHC Scoping Notification Letters to NAHC-listed points of contact to request information regarding the proposed Project site. These informal evidence gathering letters are not a substitute for government -to -government consultation by the permitting agency. If the SLF search returns positive results and/or the City requests that these notification letters be transmitted, a revised scope of work and cost will be necessary. • This task assumes that no previously documented cultural resources are recorded within the Project site. If the records search data reveals that potentially significant cultural resources are documented within the Project site and/or surrounding half -mile radius study area that may be affected by the Project, further research, such as a field survey, may be required, at additional cost. • This task does not include cultural resources survey, testing, data recovery, analysis, monitoring, or similar programs.
Deliverables: This task includes a records search requests, review of results provided, and minimal research to be incorporated within the Cultural Resources Report.
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Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
Task 4.5.2: Cultural Resources Desktop Report
CHAMBERS
GROUP
Chambers Group will complete a desktop study and prepare a Cultural Resources Report deliverable.
The Cultural Resources Report will be prepared according to Archaeological Resource Management Report (ARMR) Guidelines and California State Historic Preservation Office (SHPO) Guidelines, detail the methods used, and describe the results of the records search, all additional research and literature review, and any related recommendations. The report will not include results from an on -ground survey of the proposed Project site as it is perceived that little meaningful data can be gleaned from a pedestrian survey of the area due to the location of proposed direct impacts being located within compacted, semi - impervious surfaces within an active channel system. The report is assumed to contain up to 30 pages of text, graphics, and appendices. The report will also discuss the paleontological records search results and the basic geologic context of the Project site, to support any related recommendations regarding paleontology, as well as addressing the results of the NAHC SLF records search.
Assumptions:
• Chambers Group will provide a draft report to the City for review within 4 weeks after receipt of all requested records search data.
• LThisl task cost estimate assumes that only one round of substantive consolidated report comments from the City will be received to be incorporated into the final document within 2 weeks after draft review. If additional comments are received, a revised scope of work and cost for additional review may be necessary.
• This task does not include cultural resources, survey, testing, data recovery, analysis, monitoring, or similar programs. It is assumed that existing hardscape, geo-material liner, and landscape features located within the proposed Project site will preclude effective ground surface visibility and impede the ability to adequately identify and assess the presence of archaeological resources. Therefore, an on -foot survey of the Project site is NOT recommended. Should an archaeological resources inventory survey be required a separate scope and cost will be required. • This task does not include survey and analysis of historic period -built environment resources. It is assumed that no such resources are located within the Project site or adjacent right-of-way (publicly accessible surface streets). If historic period -built environment infrastructure is identified within the Project right-of-way, and may be affected by the Project, these resources would need to be evaluated for eligibility for listing on the National Register of Historic Places, the California Register of Historical Resources, and/or a local register. If historic period -built environment resources that may be affected by the Proposed Project are identified, a separate scope and cost will be required to assess these resources.
Deliverable: One electronic copy of the Desktop Cultural Resources Report. Results to be incorporated into the IS.
Task 4.5.3: AB 52 Tribal Consultation Support
AB 52 required an update to CEQA Appendix G to include a new category titled "Tribal Cultural Resources". As a Lead Agency, the City is required to conduct AB 52 consultation with requesting tribal groups on a government -to -government basis.
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Commented [EB171: Similar to the previous response
that this will include a reasonable amount of minor revisions after substantive comments have been made
Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
This task will provide support to the City including, but not limited to preparing and transmitting Request to Consult Letters to respective tribes via email and certified mail; support with consultation regarding the proposed Project plans and potential impacts; support arranging conference calls with tribes; and/or development of mitigation measures, as appropriate. Should any tribe request a site visit, or require further calls to conclude consultation, it is assumed that City will cover this expense and provide the tribe(s) an opportunity to visit the Project site.
Assumptions:
• 1ltlis assumcd that City has a prepared list of no morc than thrcc Tribal Rcprescntativcs who have previously expressed a desire to be notified when a project requires AB 52 consultation. assisting and/or attending up to thrcc 1 hour meetings with City Staff and tribal members in an online forum, and up to 2 hours to assist drafting potential mitigation measure language. • This proposal does not include attending field visits requested by tribal groups requesting consultation. Based on recent experience, field visits with the tribal groups have not been requested.
Deliverable: Up to four Request to Consult Letters and Project site maps for District review; assist with up to three 1 -hour consultation meetings; prepare Tribal Consultation Summary memo.
Task 4.6: CEQA Documentation
Task 4.6.1: Project Description and IS
Project Description: Chambers Group will develop a comprehensive description for the Proposed Project that will form the basis for the analysis of the potential impacts on the environment, based on the information provided by the City. The project description will include a narrative and graphical presentation of the Proposed Project, including components, location and boundaries, regional and vicinity maps, and a statement of the Project goals and objectives.
Prepare IS Checklist: Chambers Group shall prepare an IS Checklist to determine the appropriate level of CEQA documentation for the Proposed Project which is assumed to be either a Negative Declaration (ND) or MND. The IS will be prepared using the most recent revision of the IS Environmental Checklist Form suggested in the CEQA Guidelines Appendix G or utilizing a format preferred by the City in compliance with CEQA Section 15063. Chambers Group will provide one electronic PDF copy of the Administrative IS Checklist for District review.
Deliverables: One electronic copy of the project description and IS checklist for one round of review and comment.
Task 4.6.2: Draft MND
Prepare Administrative Draft MND: If one or more significant impacts are identified during the 15 process, and in the technical reports prepared for Tasks 4.2 to 4.5 and Task 5, CEQA allows the preparation of an MND when those impacts can be mitigated to a less -than -significant level. The preparation of an ND is similar to MND, with the exception that an MND includes mitigation measures.
Therefore, the description of an MND is provided in this task.
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Commented [EB18]: Vincent Lopez
2024-04-29 17:09:45
The Chambers Group is contracted with the City as an As - Needed Consultant. The Chambers Groups should have such list based on previous task orders.
Commented [EB19R18]: Understood. Revised and kept
one assumption. Based on previous consultations, no tribes have requested our presence during field visits
Formatted: Strikethrough
Formatted: Strikethrough
Formatted: Strikethrough
Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
For each CEQA environmental checklist discipline item, the existing environmental setting of the Proposed Project site and surroundings will be characterized from the existing literature base and a site visit by an environmental analyst. An environmental impacts analysis will be prepared for each checklist entry. Based on CECA-defined significance criteria, Chambers Group will determine the potential for any adverse or significant adverse impacts and present mitigation measures to reduce any such impacts to a level below significance. Chambers Group will provide one electronic PDF copy of the Administrative Draft MND for one round of City review and one round to finalize the revised changes.
Prepare/Distribute the MND and Notice of Intent: For submittal to the Office of Planning and Research (OPR), Chambers Group will draft a Notice of Intent (NOI), Notice of Completion (NOC), Summary Form, and the Public Draft IS/MND with associated appendices to be submitted electronically on behalf of the City. The City must approve Chambers Group as a submitter for the City on the OPR CEQANet Web portal.
Chambers Group will prepare the NOI for distribution during the public review to agencies, interested parties, and property owners adjacent to the Proposed Project from an approved distribution list provided by the City. We assume up to 25 mailings of the NOI via regular mail to adjacent property owners and up to 10 mailings of the NOI via certified mail to agencies and other interested parties.
Chambers Group will file the NOI to adopt an MND with the County Clerk. We assume the City will be responsible for newspaper publications or on -site postings.
Note: This task does not include attendance at any public or community outreach meetings. The environmental document will not be circulated until AB 52 consultation has been concluded.
Deliverables: One electronic PDF copy of the Public Review Draft MND and technical reports as appendices for distribution. Up to three hard copies of the Public Review Draft MND with technical reports/appendices on thumb drive or CDs. - : to 25 mailing560 mailings to adjacent .=roperty owners via regular mail, and up to 10 mailings to agencies and interested parties via certified mail. State Clearinghouse submittal will be done electronically Should additional (mailings be required; Chambers Group can prepare and mail additional notices at an additional cost.
Task4.6.3: Final MND
Prepare Final MND with Response to Comments: Based upon comments received from public review, responses to the comments will be prepared. For the purposes of this proposal, and understanding that the D Project would not be controversial to the existing neighborhood, no more than 100 comments, up to 15 commcnt letters on the IS/MND are assumed, with responses requiring minimal further investigation or studies. A IsAl draft of these responses will be provided to the City. Upon receipt of one complete set of comments from the City on the responses, a Final MND will be prepared. This document combined with the Draft MND will constitute the Final MND to be used by the City when considering approval of the Proposed Project.
This Task will include up to two rounds of comments from the City.
Prepare MMRP and NOD: Following preparation of the MND, Chambers Group will prepare a Draft MMRP. The Final MMRP incorporating the City's comments will be incorporated into the Final MND. The Notice of Determination (NOD) is filed following the City's decision to carry out or approve the Proposed Project for which the MND has been prepared. Chambers Group will prepare the NOD and will file the NOD with the State Clearinghouse and the County Clerk. The City will be responsible for CDFW filing fees, if necessary. Chambers Group will provide up to three hard copies of the NOD; the NOD is to be filed electronically with the State Clearinghouse and one filed with the County Clerk.
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Commented [EB20]: Vincent Lopez
2024-04-29 17:11:28
As discussed, the City is relying on the Chambers Group to full vet the affected property owners. The price should reflect an all inclusive cost based on this analysis.
Commented [EB21]: Vincent Lopez
2024-04-29 17:11:28
As discussed, the City is relying on the Chambers Group to full vet the affected property owners. The price should reflect an all inclusive cost based on this analysis.
Commented [EB22R21]: Included the total number of
addresses that are adjacent to the channel
Commented IEB23]: Vincent Lopez
2024-04-29 17:11:52
Same as above.
Commented [EB24R23]: Updated based on the number
of properties. This is also assumed that updates to the channel would not be controversial.
Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
Deliverables: Three hard copies of the draft Final MND and reviewed Final MND with the technical reports/appendices on thumb drive or CD.
Task 5: Jurisdictional Delineation and Regulatory Permitting Task 5.1: Jurisdictional Delineation
Chambers Group will conduct a desktop analysis prior to the field survey and delineation of Cherry Channel. USGS quadrangle maps and hydrological features, NRCS soil survey maps, NHD maps, USFWS NWI maps, and historical aerial imagery will be reviewed. Aerial imagery of the Project site and immediately adjacent areas will be searched for other potentially jurisdictional features including v - ditches, culverts, swales, etc., and potential connectivity to any Traditional Navigable Waters.
Potential waters and wetland habitats on the site will be evaluated using the methodology set forth in the Corps of Engineers Wetland Delineation Manual (USACE 1987) and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual Arid West Region Version 2.0 (USACE 2008). This preliminary jurisdictional delineation will be consistent with the 2023 Rule revising the definition of Waters of the United States (WoUS) and the August 29, 2023, amendment and includes measurement of the Ordinary High Water Mark (OHWM) to determine WoUS. Surveyors will walk the Project site, specifically Cherry Channel, and will identify and map limits of jurisdiction with a submeter GPS device.
The surveyors will document the boundary of the OHWM and Bank to Bank features as identified within the Project site. Hydrologic indicators include evidence of inundation, saturation, watermarks, drift lines, and sediment deposits. OHWM data will be recorded on USACE Rapid Ordinary High Water Mark Field Identification Data Sheets. Soils will be investigated for hydric characteristics. Wetland boundaries (if present) will be determined using the current accepted methodology prescribed in the USACE 1987 and USACE 2008. This method requires positive evidence of hydrophytic vegetation, hydric soils, and wetlands hydrology to be considered a wetland. If potential wetlands are identified, soil pits will be established to determine the wetlands/uplands boundaries. Soil pit data will be recorded on USACE Arid West Region Wetland Determination Forms. The boundaries of hydrological features will be mapped in a shapefile that will distinguish each agency's respective jurisdiction (USACE, CDFW, and RWQCB) based on current agency guidance documents. Photographs of hydrological features and any soil pits will be taken. Vegetation communities will be mapped during the biological resources survey under Task4.2 The jurisdictional delineation will be conducted within two weeks of receiving the Notice to Proceed.
Following the survey, Chambers Group will prepare a preliminary jurisdictional delineation report documenting the survey results. The report will include Introduction, Regulatory Overview, Methods, Results, Summary ofJurisdictional Findings, Conclusions and Recommendations, and Reference sections.
The report will include up to 35 pages of text, tables, and figures and up to 20 pages of appendices including photographs of the site, OHWM and wetland determination datasheets, and plant and wildlife species lists. Chambers Group will submit three hard copies and one electronic copy of the draft preliminary jurisdictional delineation to the City within 4 weeks of conducting the survey. Chambers Group will incorporate one round of comments into the final report and will submit three hard copies and one electronic copy of the final report to the City upon completion. GIS shapefiles will also be provided to the City.
Assumptions: The level of effort for Task 5.1 assumes one biologist conducting jurisdictional delineation in 1 day concurrently with the biological resources survey. If additional survey time is required due to unforeseen circumstances, Chambers Group will revise the cost in coordination with the City. The cost for Task 5.1 includes field survey time, mobilization/demobilization time, vehicle use and fuel or mileage, e",tEst
X41 1979
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Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
personal protective equipment, submeter GPS and camera use, data management, project management time, GIS support, and reporting time.
The scope of work for Task 5.1 includes up to 4 hours for responding to agency letters and comments.
Task 5.2: USACE, RWQCB, and CDFW Permit Coordination and Applications Chambers Group assumes the City will directly pay any associated project permit fees to the corresponding regulatory agencies for this task, as applicable.
Preparation of USACE 404 Permit Applications: The level of work associated with preparing the notification to the USACE pursuant to Section 404 is dependent on the magnitude of project impacts on jurisdictional waters and other resources. The delineation determines if the project requires an individual permit or if it could fall under a nationwide permit. For scope and costing purposes, Chambers Group assumes the project would qualify for a Nationwide Permit (NWP), which would expedite the permitting process compared to an Individual Permit. If it is determined that a NWP is not valid for the final project description, Chambers Group will inform the City and additional costs may be required, depending on the application requirements. This cost estimate includes preparation of the notification package, including support information in compliance with the NWP and minimal, minor coordination with USACE is included.
Preparation of Written Notification for Water Quality (401) Certification: A water quality certification is required from the RWQCB for any activity that requires a federal license or permit (such as a Section 404 permit) and may result in a discharge to jurisdictional waters. RWQCB requires pre -filing application meetings a minimum of 30 days prior to the submittal of an application. Chambers Group will coordinate the meeting and prepare and submit the necessary documentation to the RWQCB for its review of the project pursuant to water quality certification. Chambers Group will schedule one additional meeting with the RWQCB at the Project site, if necessary, to facilitate the RWQCB's review of the Project and completion of the water quality certification. This cost estimate includes no more than two rounds of comments from RWQCB and those comments do not request or require further study than what is readily available and/or identified in this proposal.
Preparation of CDFW 1600 Permit Application: Chambers Group will prepare and submit a notification to CDFW for a 1600 Lake and Streambed Alteration Agreement (SAA). CDFW has transitioned to an entirely online application process through the Environmental Permit Information Management System (EPIMS). This will require the City to have an account on EPIMS to initiate the permit application and sign any documentation. Chambers Group assumes the City will provide permissions to fill out the application on the City's behalf, but assumes the City will sign the application. Chambers Group will schedule one meeting with CDFW at the Project site, if necessary, to facilitate CDFW's review of the Project and completion of the Agreement. This cost estimate includes no more than two rounds of comments from CDFW and those comments do not request or require further study than what is readily available and/or identified in this proposal.
Permit Application Processing: Chambers Group will coordinate with USACE, CDFW and RWQCB throughout their review of the regulatory permit applications to ensure that any potential concerns are made known to the City and resolved at the earliest possible opportunity.
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Professional Environmental Consulting
Services for Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
If the regulatory permits are being prepared in concurrence with the CEQA document rather than subsequent, they will be submitted to the agencies at the time of the Draft circulation to ensure that the permits are processed in a timely manner along with the rest of the Project. This also ensures that the agencies are involved in the preparation of the environmental document and mitigation development, if necessary.
Deliverables: Draft and Final Permit Applications for 404 NWP, 401 WQC, and 1600 LSAA J. Cost Proposal
Submitted in a separate, sealed envelope.
K. Other Information
Chambers Group has provided the City with environmental services for several years on various development projects. We are knowledgeable not just on City processes but also with the existing biological and cultural environment within the City and County, as well as agencies and organizations that have interests in the area such as CDFW and various tribal governments. 40411..
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Professional Environmental Consulting Services for
Cherry Channel Drainage Project
City of Beaumont
CHAMBERS
GROUP
Project Cost
Subtotal
ther 11110
Direct
Costs
Subtotals
Task 1: Project Management and Meetings
$2,896.00
$335.00
$3,231.00
Task 2: Data Gathering and Analyses
$7,340.00
$335.00
$7,675.00
Task 3.1: Geotechnical Investigation
$8,970.00
-
$8,970.00
Task 3.2: Phase I ESA
$6,779.25
-
$6,779.25
Task 4.1: Air/GHG/Noise
$17,940.00
-
$17,940.00
Task 4.2: Bio Survey and Report (with MSHCP
Consistency Analysis)
$14,301.50
$982.40
$15,283.90
Task 4.3: Burrowing Owl (Optional)
$11,796.50
$1,188.02
$12,984.52
Task4.4: DBESP Report
$7,249.00
$1,520.40
$8,769.40
Task 4.5: Cultural Resources Literature Review,
Desktop Research and Consultation and AB 52
Tribal Consultation
$10,838.00
$1,500.00
$12,338.00
Task 4.6: CEQA Documentation (IS/MND)
$36,536.00
$827.00
$37,363.00
Task 5: Jurisdictional Delineation and Regulatory
Permitting
$29,117.50
$646.02
$29,763.52
Tasks Totals
$164,501.75
$7,333.84
$171,835.59
$164,565.59
Total without Optional Task
$151,581.07
A"'"- Est
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City of Beaumont Agreement #
C24-56
EXHIBIT "C"
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
(insert behind this page)
CHAMGRO-01
RENAS
,4comb CERTIFICATE OF LIABILITY INSURANCE
�------
DATE(MMIDDIYYYY)
5/10/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER License # 0M10410
Armstrong/Robitaille/Riegle Business and Insurance Solutions 1500 Quail St, Suite #100
Newport Beach, CA 92660
CONTACT
NAME:
PHONE ) (A/c, No): (949) 861-9429
(A/c, No, Ext): (949 381-7700
ADDRESS: [email protected]
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A Nautilus Insurance Company
17370
INSURED
Chambers Group Inc.
3151 Airway Ave, Suite F208
Costa Mesa, CA 92626
INSURER B : Key Risk Insurance Company
10885
INSURER C : Insurance Co of the West
27847
INSURER D :
INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
!MM/DDIYYYYI
POLICY EXP
!MM/DDIYYYYI
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
X
X
ECP2026303-16
5/12/2024
5/12/2025
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE
X
OCCUR
POEM SES?ERa occuEr ante)
$ 100,000
MED EXP (Any one person)
$ 10,000
PERSONAL & ADV INJURY
$ 1,000,000
GEN'L
AGGREGATE
POLICY
OTHER:
X
LIMIT APPLIES
Fla
PER:
GENERAL AGGREGATE
$ 2,000,000
PRODUCTS - COMP/OP AGG
$ 1,000,000
$
B
AUTOMOBILE
X
X
LIABILITY
X
SCHEDULED
AUTOS
AUUTOS ONLY
BAP2037737-12
5/12/2024
5/12/2025
COMBINED SINGLE LIMIT
(Ea accident)
1,000,000
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
PROPERTY
a E accident) DAMAGE
$
A
X
UMBRELLA LIAB
EXCESS LIAB
X
OCCUR
CLAIMS -MADE
FFX2026322-16
5/12/2024
5/12/2025
EACH OCCURRENCE
$ 10,000,000
AGGREGATE
$ 10,000,000
DED
RETENTION $
$
C
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y / N
N / A
WSD 5055233 04
5/12/2024
5/12/2025
X
PER
STATUTE
OTH-
ER
E.L. EACH ACCIDENT
1,000,000
$
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
1,000,000
$
A
A
Pollution Liability
Professional Liab.
ECP2026303-16
ECP2026303-16
5/12/2024
5/12/2024
5/12/2025
5/12/2025
Limit
Limit
1,000,000
1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Beaumont, its elected and appointed officers, officials, employees, agents and volunteers are additional insured as their interest may appear as respects the operation of the Named Insured as required by written contract/agreement per the attached forms. Waiver of Subrogation applies to the General Liability per the attached form.30 Days' Notice of Cancellation to certificate holder, 10 days for non-payment of premium.
CERTIFICATE HOLDER
CANCELLATION
City of Beaumont
Y
550 E. 6th Street
Beaumont, CA 92223
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
Paae 3027 of 318 © 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and Ibgo are registers marks of ACORD
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF SUBROGATION
(TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US)
AUTOMATIC STATUS - COVERAGE A, B & D
Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective
Date
ECP2026303-16
5/12/2024
5/12/2025
5/12/2024
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
I. The following is added to Paragraph 17. Subrogation of SECTION VII — CONDITIONS:
We waive any right of recovery against any person(s) or organization(s) because of payments we make under COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY, COVERAGE B — PERSONAL AND ADVERTISING INJURY LIABILITY, and COVERAGE D — CONTRACTORS POLLUTION LIABILITY under this policy.
Such waiver by us applies only if:
1. The insured has agreed in writing in a contract or agreement with such person(s) or organization(s) to waive its right of recovery; and
2. The insured has waived its right of recovery against such person(s) or organization(s) prior to loss.
This waiver does not apply in any jurisdiction where such waiver is held to be illegal or against public policy or in any situation where the person(s) or organization(s) against whom subrogation is to be waived is found to be solely negligent.
This endorsement does not apply to any person(s) or organization(s) designated in a SCHEDULE of person(s) or organization(s) against whom rights of recovery have been waived.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED -- OWNERS, LESSEES OR CONTRACTORS
AUTOMATIC STATUS — COMPLETED OPERATIONS — COVERAGE A, D.1 & D.4 Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective
Date
ECP2026303-16
05/12/2024
5/12/2025
5/12/2024
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
I. SECTION III — WHO IS AN INSURED is amended to include as an additional insured:
1. Any person or organization for whom you have performed operations when you and such person or organization have agreed in writing in a contract or agreement, in effect during this policy period, that such person or organization be added as an additional insured on this policy; and
2. Any other person or organization you are explicitly required to add as an additional insured under the contract or agreement described in Paragraph 1. above.
Such contract or agreement must be executed and in effect prior to the performance of your work included in the products -completed operations hazard which is the subject of such contract or agreement.
Such person(s) or organization(s) is an additional insured only with respect to liability for bodily injury or property damage under SECTION I — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Coverage D.1 — Contractors Pollution Legal Liability and Coverage D.4 — Microbial Substance Contractors Pollution Liability, directly caused by your work performed for the additional insured described in Paragraph 1. or 2. above, and included in the products -completed operations hazard.
However, the insurance afforded to such additional insured described above:
a. Only applies to the extent permitted by law; and
b. Will not be broader than that which you are required by the contract or agreement to provide for such additional insured; and
c. Will not extend beyond that which is provided to you in this policy.
11. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:
This insurance does not apply to:
a. Bodily injury or property damage arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
(1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities.
This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the occurrence which caused the bodily injury or property damage involved the rendering of, or the failure to render any professional architectural, engineering or surveying services.
III. With respect to the insurance afforded to these additional insureds, the following is added to SECTION V — LIMITS OF INSURANCE:
The most we will pay on behalf of the additional insured is the amount of insurance:
1. Required by the contract or agreement described in Paragraph 1.1.; or
2. Available under the applicable limits of insurance;
whichever is less.
This endorsement shall not increase the applicable limits of insurance.
IV. With respect to the insurance afforded to these additional insureds, the following is added to SECTION VI — ECP 1248 01 21 Includes copyrighted material off Funs antes b9 Qes Offices, Inc., used with its permission. Page 1 of 2
REPORTING, DEFENSE, SETTLEMENT & COOPERATION:
1. Duties -- Additional Insured
An additional insured must see to it that:
a. We are notified in writing as soon as practicable of an occurrence which may result in a claim or suit; b. We receive written notice of a claim or suit as soon as practicable; and c. A request for defense and indemnity of the claim or suit will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured, if the contract or agreement requires that this coverage be primary and noncontributory.
V. SECTION VII — CONDITION 10. — Other Insurance is amended by the addition of the following which supersedes any provision to the contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to a person(s) or organization(s) included as an additional insured under this endorsement provided that:
1. The additional insured person(s) or organization(s) is a Named Insured under such other insurance; and
2. You have agreed in writing in a contract or agreement, in effect during this policy period, that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured person(s) or organization(s). Such contract or agreement must be executed and in effect prior to the performance of your work included in the products -completed operations hazard which is the subject of such contract or agreement.
However, this provision does not apply if the other insurance available to the person(s) or organization(s) included as an additional insured is Owners and Contractors Protective Liability, Railroad Protective Liability, or similar project - specific, primary insurance.
VI. This endorsement does not apply to an additional insured which has been added to this policy by an endorsement showing the additional insured in a SCHEDULE of additional insureds, and which endorsement applies to that designated additional insured.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED -- OWNERS, LESSEES OR CONTRACTORS
AUTOMATIC STATUS — ONGOING OPERATIONS — COVERAGE A, B, D.1 & D.4 Policy Number
Policy Effective Date
Policy Expiration Date
Endorsement Effective
Date
ECP2026303-16
05/12/2024
5/12/2025
5/12/2024
This endorsement modifies insurance provided under the following:
ENVIRONMENTAL COMBINED POLICY
I. SECTION III — WHO IS AN INSURED is amended to include as an additional insured:
1. Any person or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract or agreement, in effect during this policy period, that such person or organization be added as an additional insured on this policy; and
2. Any other person or organization you are explicitly required to add as an additional insured under the contract or agreement described in Paragraph 1. above.
Such contract or agreement must be executed and in effect prior to the performance of your work which is the subject of such contract or agreement.
Such person(s) or organization(s) is an additional insured only with respect to liability for bodily injury or property damage under SECTION I — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Coverage D.1 — Contractors Pollution Legal Liability and Coverage D.4 — Microbial Substance Contractors Pollution Liability, or personal injury or advertising injury under SECTION I - COVERAGE B — PERSONAL AND ADVERTISING INJURY LIABILITY directly caused by:
a. Your acts or omissions; or
b. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured described in Paragraph 1. or 2. above.
However, the insurance afforded to such additional insured described above:
a. Only applies to the extent permitted by law; and
b. Will not be broader than that which you are required by the contract or agreement to provide for such additional insured, and
c. Will not extend beyond that which is provided to you in this policy.
A person's or organization's status as an additional insured under this endorsement ends when your operations for the person or organization described in Paragraph 1. above are completed.
II. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:
This insurance does not apply to:
a. Bodily injury, property damage or personal and advertising injury arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
(1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities.
This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the occurrence which caused the bodily injury or property damage, or the offense which caused the personal and advertising injury, involved the rendering of, or the failure to render any professional architectural, engineering or surveying services. b. Bodily injury or property damage occurring after:
(1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or
ECP 1246 01 21
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(2) That portion of your work out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.
111. With respect to the insurance afforded to these additional insureds, the following is added to SECTION V — LIMITS OF INSURANCE:
The most we will pay on behalf of the additional insured is the amount of insurance:
1. Required by the contract or agreement described in Paragraph 1.1.; or
2. Available under the applicable limits of insurance;
whichever is less.
This endorsement shall not increase the applicable limits of insurance.
IV. With respect to the insurance afforded to these additional insureds, the following is added to SECTION VI — REPORTING, DEFENSE, SETTLEMENT & COOPERATION:
1. Duties -- Additional Insured
An additional insured must see to it that:
a. We are notified in writing as soon as practicable of an occurrence or offense which may result in a claim or suit;
b. We receive written notice of a claim or suit as soon as practicable; and c. A request for defense and indemnity of the claim or suit will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured, if the contract or agreement requires that this coverage be primary and noncontributory.
V. SECTION VII — CONDITION 10. — Other Insurance is amended by the addition of the following which supersedes any provision to the contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to a person(s) or organization(s) included as an additional insured under this endorsement provided that:
1. The additional insured person(s) or organization(s) is a Named Insured under such other insurance; and
2. You have agreed in writing in a contract or agreement, in effect during this policy period, that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured person(s) or organization(s). Such contract or agreement must be executed and in effect prior to the performance of your work which is the subject of such contract or agreement.
However, this provision does not apply if the other insurance available to the person(s) or organization(s) included as an additional insured is Owners and Contractors Protective Liability, Railroad Protective Liability, or similar project - specific, primary insurance.
VI. This endorsement does not apply to an additional insured which has been added to this policy by an endorsement showing the additional insured in a SCHEDULE of additional insureds, and which endorsement applies to that designated additional insured.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED.
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BEAUMONTA C A L I F O R N I
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Beaumont City Council Member from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for three months following the date a final decision from the business or applicant.
The Levine Act also requires a member of the Beaumont City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
Current Beaumont City Council Members are listed at:
https://www.beaumontca.gov/29/City-Council
Proposers are responsible for accessing this link to review the names prior to answering the following questions.
1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any Beaumont City Council Member in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s):
NO
2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contribution of more than $250 to any Beaumont City Council Member in the 12 months following any Council action related to your proposal or application? DYES If yes, please identify the Council Member(s):
NO
Answering yes to either of the two questions above does not preclude the Beaumont City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member(s) from participating in any actions related to your proposal or application.
5/20/2024
Date
ili
Signature of authorized individual
chambers Group, Inc.
Company/Applicant Name
City of Beaumont 1 550 E. 6th Street, Beaumont, CA 92223 1 (951) 769-8520 1 BeaumontCA.gov
BAUME ONTA -c A L I F O R N I
Staff Report
TO: City Council
FROM: Robert L. Vestal, Public Works Director
DATE June 4, 2024
SUBJECT: Agreement for Professional Engineering Services for the 1-10 and Oak Valley Parkway Interchange
Description Award a Professional Services Agreement (PSA) to Dokken Engineering for Professional Engineering Services to complete the Project Approval/ Environmental Document (PA/ED) phase of the 1-10 and Oak Valley Parkway Interchange Project.
Background and Analysis:
The California Department of Transportation's (Caltrans) approval process consists of various phases to complete new interchange projects. The first phase in their process is the Project Study Report — Project Development Support (PSR-PDS) document which identifies several interchange configuration alternatives. The second phase in the Caltrans approval process is the PA/ED, which results in the selection of a single alternative and the completion of all environmental documentation, including the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance. The third phase in this process is the Plans, Specifications, and Estimates (PS&E) which produce the final engineering design and construction documents needed to advertise the project for construction. All phases require Caltrans' approval and a significant amount of funding.
The City of Beaumont is currently in the PA/ED phase of the Caltrans process for the 1- 10 and Oak Valley Parkway Interchange project. In addition to completing the Environmental Impact Report (EIR), the PA/ED phase will also advance preliminary engineering design (up to 30%), the Caltrans-required traffic analysis, geotechnical reports, and associated studies.
The 1-10 and Oak Valley Parkway Interchange project will reconstruct the east and westbound entry ramps and widen Oak Valley Parkway within the Caltrans right-of-way to increase the capacity of the general area to reduce local street congestion and accommodate projected growth in the area.
On December 21, 2023, the City published the request for proposals (RFP) for Professional Engineering Services in the Public Purchase (City's Procurement System) and the Press Enterprise (local newspaper). On January 18, 2024, the City also published answers to questions posted by interested proposers to the RFP.
On February 1, 2024, the City received six (6) responses to the RFP from qualified consulting firms interested in providing Professional Engineering Services for the 1-10 and Oak Valley Parkway Interchange Project. Over the following weeks, Staff reviewed, evaluated, and scored these proposals. During the week of February 26, 2024, the City held interview presentations with the top three ranked firms as part of the Caltrans consultant selection process.
As a result of these interviews, the City entered negotiations with the top -ranked firm according to the Caltrans Local Assistance Procedures Manual (LAPM). Per the LAPM, the cost proposal for the most qualified consultant was opened and used to begin negotiations. Negotiations regarding the scope of service and price continued for over a month with the top -ranked firm.
On April 26, 2024, the City met with this firm to discuss some of their services and final price. Later that day, the firm submitted its final price to complete this phase of the project. Unfortunately, the City and the firm were not able to reach an agreement on price, and negotiations with this firm ended. On April 29, 2024, a Letter of Appreciation for responding to the RFP was sent to this firm.
It is important to note the Caltrans consultant selection process as specified in the LAPM can be arduous. Per the LAPM, if an agreement cannot be reached with the top - ranked firm, then negotiations proceed to the next most qualified consultant. Each consultant's cost proposal must remain sealed until negotiations commence with that consultant. The goal of negotiations is to agree on a final contract that delivers the services, or products required at a fair and reasonable cost to the Local Public Agency or City. After successful cost negotiations, all remaining sealed envelopes containing cost proposals must be returned to the consultants.
Continuing with the Caltrans process for consultant selection, the City immediately notified the second -ranked firm and began negotiations. On May 1, 2024, the City met with Dokken Engineering to review the scope of services and negotiate costs. Staff emphasized and requested that the prices in their cost proposal be all-inclusive and to revisit some of their costs for certain items in their proposal. On May 3, 2024, Dokken Engineering submitted its revisions and final cost proposal price of $1,989,526. Based on the scope of services requested in the City's RFP, Dokken Engineering's cost proposal is commensurate with the scope and fee for completing the PA/ED phase of the Project. The cost proposal includes planned items that may be needed pending the
results of some of these studies. If these items are not needed, this will result in a decrease in the final price. Based on the schedule included in their proposal, Dokken Engineering anticipates 36 months to complete this phase with Caltrans approvals.
During the PA/ED phase, the City anticipates bringing the following future items before the City Council for discussion:
• Alternatives/Design Configurations
• Preferred Alternative
• Funding
• Plans, Specifications, & Estimates (PS&E) Award
The following are the anticipated milestones related to this PA/ED phase:
• PA/ED Kickoff: End of June 2024
• Preferred Alternative: June 2026
• PA/ED Completion: June 2027
Fiscal Impact:
The cost to prepare this staff report is estimated to be $750. Dokken Engineering's cost proposal to complete the PA/ED phase is $1,989,526. Staff is also requesting a ten percent (10%) contingency in the amount of $199,000 for any unforeseeable costs for additional new studies and reports Caltrans may require during the 36 -month duration to complete the PA/ED phase for a total encumbrance of $2,188,526. Funding for this phase of the Project is allocated from CIP 2017-027 1-10 and Oak Valley Parkway Interchange project. This Project currently has a budget of $6,412,113 in Transportation Uniform Mitigation Fees (TUMF) via a Credit Agreement with Pardee Homes and Development Impact Fees (DIF) for both the PA/ED, PS&E, and ROW phases. Please refer to the following summary table for reference.
2017-027 1-10 Oak Valley Parkway Project Accounting Summary Funding Summary
Funding Year
Funding Source
Amount
TUMF agreement with
19/20
Pardee
$6,390,000
17/18
Development Impact Fees
$22,113
Total Project Funding = $6,412,113
Budget Summary
Project Component
Budget
Encumbered
Paid to
Date
Remaining
Budget
Project Management
$0
$0
$0
$0
Preliminary Services
$38,000
($30,870)
($22,113)
$7,130
Environmental
$2,200,000
$0
$0
$2,200,000
Design
$2,730,000
$0
$0
$2,730,000
Construction
$1,444,113
$0
$0
$1,444,113
Construction Management
$0
$0
$0
$0
Permits
$0
$0
$0
$0
Equipment
$0
$0
$0
$0
.
$0
$0
$0
$0
Project Summary Totals
$6,412,113
($30,870)
($22,113)
$6,381,243
Recommended Action:
Award a Professional Services Agreement (PSA) to Dokken Engineering to provide Professional Engineering Services to complete the PA/ED phase of the 1-10 and Oak Valley Parkway Interchange Project in the amount of $1,989,526 and authorize the City Manager to approve up to a ten percent (10%) contingency of $199,000 for unforeseeable new Caltrans requirements during the PA/ED phase for a total amount not to exceed $2,188,526.
Attachments:
A. Proposal — Dokken Engineering
B. Professional Services Agreement — Dokken Engineering C. Levine Act Statement
PROFESSIONAL DESIGN CONSULTING SERVICES FOR
1-10 AND OAK VALLEY
PARKWAY INTERCHANGE
February 1, 2024
[_. ir__+•_.t-,r...'4 +,. _• ..a...{_-� •.
SUBMITTED TO:
Robert Vestal
Director of Public Works
City of Beaumont
550 E. 6th Street
Beaumont, CA 92223
[email protected]
♦ WEST
SUBMITTED BY:
DOKKEN
ENGINEERING
Darwin Cruz, PE
1450 Frazee Road, Suite 100
San Diego, CA 92108
(858) 514-8377
[email protected]
DOKKEN ENGINEERING
Transportation Solutions from Concept to Construction
February 1, 2024
Robert Vestal, PE
Director of Public Works
CITY OF BEAUMONT
550 E. 6th Street
Beaumont, CA 92223
Authorized Contact
Darwin Cruz, PE 1 Project Manager
Address: 1450 Frazee Road, Suite 100
San Diego, CA 92108
Telephone: (858) 514-8377 (o); (858) 264-8235 (c)
Email: [email protected]
RE: Proposal For Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange Dear Mr. Vestal:
We are familiar with the City's ambitious General Plan and the many on -going infrastructure, public works, and large-scale private development projects occurring within the City limits. We understand that rapid growth in the region since the late 90s has resulted in an ever-increasing demand for projects to serve your community and commend City staff in their efforts to implement the CIP. In this current environment in the transportation and public works industry, we also know that you are extremely busy. We are committed to serving as a liaison for the City of Beaumont's Project Management team for collaboration, reviews, and approvals with Caltrans District 8, Caltrans Headquarters, FHWA, RCTC and other key stakeholder agencies throughout the project development process. Dokken Engineering is pleased to submit this proposal to provide all-inclusive preliminary engineering and environmental services to complete PA&ED for the I- 10/Oak Valley Parkway Interchange Project. We have assembled a team of industry experts that are exceptionally qualified for this project in several important respects:
• Strong Leadership and Management Capabilities — Our Project Manager, Darwin Cruz, PE, has 17 years of project development and delivery experience, from which he has developed a reputation for schedule/ budget -focused delivery, superior customer service, accountability, collaboration, and attention to detail.
Darwin has extensive Caltrans and FHWA experience and a proven track record in delivering projects for on -system local agency projects with Caltrans Oversight. • Familiar and Experienced Team — Dokken Engineering will provide a multifaceted team having unrivaled experience with PA&ED approval for interchange projects in District 8. Most recently, our team completed the PA&ED and PS&E phases of the I-215/Scott Road Interchange improvements in the County of Riverside, opened in the Fall of 2022. Our environmental lead, Zach Liptak, is actively providing PA&ED services for the City of Menifee for the I-215/McCall Boulevard Interchange Project. Dokken has gained approval of over 70 projects with Caltrans in District 8. The I-10/Oak Valley Parkway Interchange Project will be assigned to our experienced staff in our San Diego and Folsom offices, who together have completed over 50 interchanges. We have supplemented our team with subconsultants Fehr & Peers for Traffic, Geocon Consultants for Geotechnical and Hazardous Material Testing, RE Services for Landscape and Visual, and UNICO Engineering for Surveying and R/W engineering, whom we have outstanding working relationships and can attest to their commitment to provide high quality services to the City. • Carefully Planned Approach — Dokken has a clear understanding of the City's objectives for the I-10/Oak Valley Parkway Interchange Project and a complete understanding of the scope of services. Our comprehensive approach provides:
o Multiple strategies for improving the design and streamlining approval through Caltrans District 8 o A systematic plan to evaluate and screen alternatives prior to investment in technical studies o A careful assessment of potential environmental impacts and risks to environmental approval o An alternate approval path to quickly pivot to an EIR under CEQA, if required, due to VMT impacts o A fully developed and Quality Reviewed scope of services that is ready for NTP We truly appreciate the opportunity to serve the City to complete PA&ED for I-10/Oak Valley Parkway Interchange Project. Our President, John Klemunes, is an authorized to sign and negotiate on behalf of Dokken Engineering.
Sincerely, DO EN/ N/
Darwin Cruz, P
Project Manager
ohn Klemunes, Jr., P
President
5053/JAK/DWC/ZL
145o Frazee Road, Suite 100, San Diego, CA 92108 Fbali6: 3 ( 3188'ax:858.514.8377
• www.dokkenengineering.com
Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
B. Introduction/Information
As is evidence throughout our proposal, the objective of the Dokken Engineering team is to streamline the Project Approval and Environmental Document (PA&ED) phase of the project and provide expedited and cost-effective engineering and environmental services for successful project delivery. We will accomplish this by leveraging a unique combination of — industry best experience with environmental clearance and final design for interchange projects throughout California; our comprehensive understanding of the scope of services for locally funded projects on the interstate highway system; our unparalleled strength in project management and assigned key personnel; and our meticulously developed work plan for delivery of PA&ED through the Caltrans Local Assistance process. The core objectives of PA&ED for the I-10/Oak Valley Parkway Interchange Project are to:
• Identify a preferred alternative to replace and modernize the I-10/Oak Valley Parkway Interchange. • Define future right of way requirements for improvements at the I-10/Oak Valley Parkway Interchange and ensure that adjacent private projects do not preclude the needed improvements. • Recommend strategic design elements and provide expedited NEPA environmental approval to position the project for future funding opportunities under DOT/FHWA discretionary grant programs.
• Identify avoidance, minimization, and mitigation requirements to address all potential project related environmental impacts, including Vehicle Miles Travelled, air quality, and noise. • Provide an opportunity for public input on the project to maximize public participation and provide a finished product meeting the diverse needs of the citizens of Beaumont. • Develop an accurate cost estimate for design support, right of way, and capital construction for programing and identification of local, State, and Federal funding sources. • Prepare cooperative agreements for final design, right of way, and construction that will be required between the City of Beaumont, Caltrans, and FHWA.
• Assess potential impacts to third parties, such as private utility owners, and the level of involvement required to achieve project delivery.
OUR APPROACH TO MEETING THE PROJECT AND SCOPE OBJECTIVES We have included a detailed discussion of the key project challenges, constraints, and solutions under the project approach section that follows. The notable project milestones required to achieve PA&ED approval are highlighted below, along with how we will be able to deliver the Final Project Report and National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) certification.
Milestones & Approvals
• Scoping Meeting with Caltrans • Complete Draft Project Report • Permitting for Field Investigations • Complete Draft Environmental Document • Perform Field Investigations • Public Circulation of Draft ED • Alternatives Screening • Conduct Public Meeting/Hearing • Engineering Technical Studies • Final Project Report
• Environmental Technical Studies • Final NEPA/CEQA Document Successful delivery is a team effort. The Dokken team brings together the civil, structural, electrical, hydraulic/drainage/storm water designers, environmental planners/biologists/archaeologists/arborists, public outreach experts, utility engineers, and right of way professionals as one company, under one manager, to streamline the delivery of the project, saving the City considerable time and money from ® ENGINEERING
DOKKEN
2IPage
Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
PA&ED through construction support. However, it also requires an experienced and hands on project manager to provide project administration/oversight, project cost and schedule management, and implementation of a thorough Quality Assurance/ Quality Control program.
Leading our team and coordinating our team's resources is Project Manager Darwin Cruz, PE. Darwin brings nearly 17 years of experience in providing civil engineering services for public agency projects. His management priorities include aggressively managing project schedules, keeping you informed of project progress, delivering the scope of work, keeping your project moving forward to completion, monitoring team performance, and keeping your project on budget through careful monitoring of dollars spent. Darwin has extensive knowledge of how to deliver the I-10/Oak Valley Parkway Interchange Project and will oversee the performance of all tasks critical to the successful completion of this project. Through proactive project management techniques, he will:
Work with City's Project Manager to develop and negotiate a realistic scope and budget for the project.
Prepare and Execute a Project Work Plan that informs the project team and includes specific instructions regarding means/methods and assumptions included in the scope of work. The work plan includes the detailed scope of services, basis of design, and deliverables matrix outlining task leads and responsibilities.
Implement Communication Protocols that facilitate communication between the City, Caltrans, and the Dokken team, including face-to-face meetings, phone calls, email, written documents, and virtual meetings to meet the project needs. Since many of our services are in-house, including roadway design, structural design, environmental, right of way, and drainage, team collaboration is easy and efficient.
Perform project cost management and routine contract health checks to compare scope and budget vs. actual real-time expenses. This also includes project construction cost management from preliminary engineering through Final PS&E, to ensure the most economical project is realized meeting the project goals. We know that budget overruns can be very difficult for agencies to process, so we regularly analyze pre -construction budget and construction/right of way costs to ensure there are no surprises for the City.
Conduct frequent project team meetings both internally and externally to facilitate informed discussions and gain team consensus on solutions and action items. Schedule, including milestones and deliverables, is discussed at every team meeting. We come prepared to present project progress and actions, communicate critical challenges, and provide clear exhibits that promote project understanding and decision making.
Consistently use project tracking tools, such as Issues/Decision Logs, progress reports and schedule updates. The project's schedule will be monitored, and staffing adjusted as needed, to meet milestones.
Performance is monitored through quality control checks, review of actual versus planned progress, completion of action items prepared after meetings, monthly invoicing, and progress reporting.
Schedule QC activities with Juann Ramos, PE the project quality assurance/quality control (QA/QC) Manager, to ensure the project is meeting the project performance goals at key milestones in the project development process. Our project management team will implement proven QA/QC methods and comprehensive constructability reviews, as required, to ensure that the City receives the best possible products within your set budget.
TRUSTED SUBCCONSULTANTS
Dokken has partnered with the following subconsultants to provide the City a comprehensive team, capable of delivering all services required for the 1-10 and Oak Valley Parkway Interchange Project PA&ED phase.
Each subconsultant was hand -selected based on our excellent working relationship and their history of providing exceptional service to their public agency clients.
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
SUBCONSULTANT FIRM &
ROLE ON THIS PROJECT
FEHR/t PEERS
Fehr & Peers
Traffic Engineering
GEocoN
Geocon Consultants
Geotechnical Engineering/
Hazardous Waste
Reddy Engineering Services
Visual Impacts/Landscape Design
:UNICO
ENGINEERING
UNICO Engineering, Inc.
Survey/Right of Way Engineering
AREAS OF EXPERTISE
• Long -Range Transportation Planning
• Freeway/Corridor Studies
• Transportation Studies for EIRs
• Traffic Impact/Parking Assessments
• SB 743 VMT Analyses/Mitigation
• Geotechnical Engineering
• Environmental Services
• Engineering Geology
• Construction Inspection
• 3D Modeling & Visualization/
Simulation Graphics
• Visual Impact Assessments
• Landscape Concept Plan
• Landscape/Irrigation Design
• Topographic Land Surveying
• Right of Way Surveys/Mapping
• Right of Way Engineering
• Construction Management
BEAUMONT
(uG�wuun,
STAFF ASSIGNED & THEIR ROLE
• Jason Pack, TE, Traffic Oversight/
QA/QC
• Diwu Zhou, PE, RSP1, Traffic Lead
• Yong Wang, PE, GE, Senior
Engineer
• Richard Day, PG, CEG, CHG,
Senior Geologist
• David Preciado, PLA
Landscape Architect
• Jamie Sandoval, PLA
Landscape Architect
C. Approach to Delivering Scope of Services
• Rob Markes, Survey Manager
• Ryan Ming, PLS, Senior Land
Surveyor
The Oak Valley Parkway interchange with 1-10, originally constructed in the 1960s to serve the agricultural and predominantly rural areas within the western portions of the City of Beaumont, has not been improved since its original opening and has reached the intended service life. To accommodate near term planned developments and future growth within the area, the City of Beaumont is seeking to replace and modernize the existing tight diamond interchange and 2 -lane Oak Valley Parkway overcrossing by widening/realigning the freeway ramps to include HOV lanes, full replacement with widening and raising of the Oak Valley Parkway bridge, installation of new traffic signals and ramp metering systems, and incorporating Complete Streets design elements to meet current industry standards and the needs of a rapidly growing population.
Our team brings the breadth of engineering expertise and intimate knowledge of the State's on -system project delivery process necessary to obtain Environmental Certification and position the I-10/Oak Valley Parkway Interchange Project for expedited final design and future grant funding opportunities. Our Project Manager Darwin Cruz, PE has selected a team comprised of seasoned roadway designers, structural engineers, traffic engineers, utility coordinators, environmental specialists, NEPA/CEQA experts and right of way agents to provide the City with "turn -key" services and meet the unique challenges of the project.
Based on our review of the project constraints/information, and our visit to the site, and understanding of project goals, we have developed Figures 1 and 2 in the Appendix A to provide an overview of key considerations and recommendations to enhance the alternatives evaluated in the PSR phase. The table below is a summary of the notable project challenges along with the experience and benefits that the Dokken Engineering team will bring to the City. Our firm's approach to delivering the scope of services is to address these items continually throughout the project development process, to ensure cost effective and on time completion of PA&ED through Environmental Certification. ® ENGINEERING
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Challenge
Team Experience
Benefit
Changes in Design Standards
Significant changes in
Caltrans policies, procedure,
standards, and guidelines
over 15 -year period since
PSR approval (2009).
Our team has complete knowledge
of current Caltrans standards, Design
Information Bulletins, Project
Delivery Directives, Memos, and
guidelines. We have many active "on
system" projects and are current on
Caltrans and FHWA requirements.
There is no lead up time necessary
to familiarize with design and
process requirements for the
PA&ED phase and we have used
this knowledge to develop an all -
encompassing scope of work to
ensure streamlined project delivery.
Alternatives Evaluation and Selection Process
With the many stakeholders
involved in the project,
including Caltrans, FHWA,
RCTC, U.S. ACE, U.S. Fish &
Wildlife, County of
Riverside, and Santa Ana
RWQCB, consensus on a
locally preferred alternative
may be difficult to secure.
Cooperative Agreements and Approvals Through Caltrans District 8 The process for obtaining Our team has extensive experience We have invaluable insight into the project approval through navigating the Caltrans Local local agency side of project funding, Caltrans is complex and Assistance process. We have worked programming, authorization arduous. It is critically with the District 8 staff on multiple paperwork, and Federal regulations important to the project projects in the PA&ED phase in that apply to local agency project schedule to fully understand recent years such as the 1-215/ delivery with Caltrans oversight. We the forms, documents, McCall Blvd Interchange, 1-215/ Scott are Caltrans Local Assistance and reports and approvals Rd Interchange, 1-15/ Limonite Ave Quality Management Assessment necessary for the Final Interchange, 1-10/ Portola Ave Process experts with the experience Project Report and Interchange, and SR-111/Avenue 66 necessary to keep the PA&ED on Environmental Certification. , Grade Separation. , schedule.
VMT, Induced Travel Study, Mitigation Measures
If unmitigable impacts in The Dokken Environmental Team, the form or Vehicle Miles together with Fehr & Peers, have Travelled are identified routinely developed VMT analyses under CEQA, District 8 could using the RIVTAM or RIVCOM traffic elevate the environmental model to demonstrate a project's document to an EIR. regional travel benefits and
determine if a significant impact
related to VMT would occur.
80% of Dokken's interchange
projects involve evaluation of
multiple alternatives to meet a
projects purpose and need. We
develop clear-cut and effective
alternative evaluation/comparison
matrices to serve as a tool for both
agency and community decision
making on alternatives screening.
We understand the importance of
identifying key differentiating
metrics for weighing multiple
alternatives against the project
goals and objectives. We ensure
measurable data points are
established that clearly convey the
benefits and impacts of each
alternative.
Our team is highly experienced in
preparing all levels of CEQA and
NEPA documentation. We have pre-
emptively outlined a strategy to
quickly pivot to an EIR under CEQA,
if necessary, and can ensure a
smooth transition with minimal
additional effort.
FHWA Approval of Modified Access Report
A Modified Access Report
(MAR) must be developed
for alternatives proposing
new freeway ramp
connections and approved
through the FHWA.
Impacts to Adjacent Lands and Right of Way Considerations Adjacent properties are Dokken's Engineering employes a I We can establish dependable slated for development, full -service Right of Way/Real Estate temporary/permanent right of way which could unnecessarily team, with in-house brokers/agents, requirements early in the constrain or precluded appraisers, Railroad and PUC experts, preliminary design process and necessary features for the and public outreach leads. support critical collaboration with interchange improvements. adjacent projects.
We have worked as a liaison to We will pull the technical write-ups FHWA for our local agency clients to from the Final Project Report to obtain approval of over 20 Modified prepare an expedited MAR Access Reports in the past decade for submittal and will use our FHWA our interchange projects located contacts to obtain approval with throughout the State of California. minimal time/effort from the City. ® ENGINEERING
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
IMPROVEMENTS TO DESIGN ELEMENTS AND ADHERENCE TO CURRENT STANDARDS Dokken Engineering has performed a detailed engineering analysis of the conceptual alternatives developed with the PSR and identified improved versions of the Alternative 2B Modified Partial Cloverleaf Interchange and Alternative 3 Tight Diamond Interchange as worthy of further evaluation during the PA&ED phase. The proposed build alternatives have been evaluated against current Caltrans standards utilizing the Design Information Bulletin (DIB) 78-04 "Design Checklist for the Development of Geometric Plans", DIB 82-06 "Pedestrian Accessibility Guidelines for Highway Projects", Highway Design Manual (HDM), Traffic Safety Systems Manual, Ramp Metering Design Manual, Right of Way Manual and Complete Streets Deputy Directive 64-R2. We have identified several design deficiencies with the conceptual project alternatives that are summarized in the following sections.
Oak Valley Parkway lane configurations: Oak Valley Parkway is classified as a 4 -lane Arterial Highway in the City of Beaumont's 2040 General Plan update and planned as a 6 -lane arterial roadway within the project limits.
The Alternative 3 Tight Diamond Interchange option studied in the PSR does not address left turning traffic movements at the northbound and southbound on -ramps. The Dokken team has obtained recent year 2035 traffic volume projections for the I-10/Oak Valley Parkway interchange ramp intersections and identified 581 AM peak hour vehicles for the 1-10 westbound ramp left turn, and 476 AM peak hour vehicles for the 1-10 eastbound ramp left turn. With incorporation of adaptive traffic signal technology, it is anticipated that dual -left turn lanes on Oak Valley Parkway would provide acceptable traffic operations at the ramp intersections in the Design Year. Based on our revised intersection geometry, vehicle queuing is not expected to spill beyond the left turn lanes and impact through traffic on Oak Valley Parkway.
Freeway entrance and exit ramp geometry: The intersecting angles of the 1-10 freeway on and off -ramps with Oak Valley Parkway proposed with the PSR conceptual geometry do not meet Caltrans requirements for ramp alignment minimum skew angle with the local roadway. This is a critical design consideration as the intersection skew angle is essential to ensuring design standards for corner sight distance, truck turning movements, pedestrian cross walks, and ADA curb ramps can be achieved. The Dokken team has developed improved roadway geometry for both alternatives that meet the minimum HDM requirement of 75 degrees for all interchange ramps.
In addition, the free right turn configuration for traffic entering the proposed loop on -ramps from Oak Valley Parkway to 1-10 are now discouraged by Caltrans for new construction projects. This is due to conflicts that occur between right turning vehicles and through pedestrian/bicycle traffic at free right turns.
The enhanced Alternative 2B geometry includes perpendicular alignments at the ramp termini with dedicated right turn pockets on Oak Valley Parkway to slow traffic at the approaches to the loop on -ramps.
Ramp Metering Systems and Auxiliary Lanes: The proposed I-10/Oak Valley Parkway on -ramps, regardless of interchange configuration, will require the same improvements, including the addition of High Occupancy Vehicle (HOV) lanes with ramp metering and merging auxiliary lanes at the connection to the 1-10 freeway mainline. New ramp metering systems were not identified in the PSR and must be included to meet the Caltrans Ramp Metering Design Guidelines and support the new HOV lanes. In addition, the eastbound loop on -ramp proposed under the Alternative 2 variations in the PSR does not provide an auxiliary lane for ® ENGINEERING
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vehicle acceleration and merging onto the 1-10 mainline. Due to the relatively low anticipated comfort speed associated with the short radius horizontal curve for the eastbound loop on -ramp and the short 850ft distance between the proposed eastbound loop and tight diamond on ramp gore points on 1-10, an auxiliary lane beyond the gore point may be necessary for safety and operations. The Dokken Engineering team has evaluated shifting of the eastbound diamond on -ramp to accommodate a 3,000 ft auxiliary lane with the modified partial clover leaf interchange configuration. This design enhancement will require additional widening of the Middle Fork San Timoteo Creek Bridge but will ensure a full standard design for the 1-10 freeway mainline connections with the improved Alternative 2B design.
Caltrans Access Control: The PSR Alternative 26 proposes realignment of the 1-10 eastbound off -ramp to intersect with the eastern segment of Desert Lawn Drive. Per HDM Index 508.8, "For new construction or major reconstruction, access rights shall be acquired on the opposite side of the local road from ramp terminals to preclude driveways or local roads within the ramp intersection". Access rights cannot be secured with the PSR Alternative 2B off -ramp geometry, and there is a high risk to approval by District 8. We have developed revised ramp geometry to connect the eastbound ramps at a single intersection with Oak Valley Parkway to comply with Caltrans access control requirements. This will require reduction of the eastbound loop on -ramp radius to 120ft and a design exception for reduced maximum super elevation rate and runoff length, both of which have low risk of approval by District 8. The construction of a retaining wall along this eastbound on ramp will be needed to avoid impacts to the adjacent private property.
ALTERNATIVES EVALUATION AND SCREENING PROCESS
Early identification of viable alternatives to be carried forward in the Draft Environmental Document and supporting engineering/environmental technical studies is critical to timely completion of the PA&ED phase As discussed previously, the alternatives from the Project Initiation Document (PID) phase have been evaluated against current Caltrans standards to identify any fatal flaws and assess the risk to approval. With implementation of the recommended design enhancements, both Alternative 2B and Alternative 3 are suitable solutions to meeting the key objectives for reduced traffic congestion and improved operations in the project Design Year. We have also initiated conceptual review of alternate interchange configurations that may be suitable, including single point and diverging diamond interchange configurations.
To ensure expeditious development of the draft
engineering and environmental technical studies, our
team will prepare a detailed alternatives
evaluation/screening matrix to compare the
conceptual level Build Alternatives and the No Build
Alternative with consideration for traffic operations,
roadway geometry, safety, bicycle/pedestrian access,
property access, right of way and property owner
interests, drainage/hydraulics/storm water quality,
utility impacts, environmental impacts, costs, and
risks. The alternatives evaluation/screening matrix
will provide the basis for determining the build
alternatives to be reviewed in the draft technical studies. Our team will also facilitate the selection of the I
ALVARADO CANYON ROAD "AC R"
REALIGNMENT PROJECT
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viable build alternatives with all key stakeholder agencies, including the City of Beaumont, Caltrans District 8, Caltrans Office of Specially Funded Projects, RCTC, and the FHWA. We will assemble any data requested, respond to comments or concerns from the deciding agencies, and prepare illustrative exhibits as needed to gain consensus on the build alternatives. An alternatives screening workshop will be held with key agency representatives to formally document decisions. This systematic approach to alternatives screening will allow for early input from all affected stakeholders and promote timely initiation of all formal studies.
PUBLIC OUTREACH IN PA&ED
To address the local communities' questions and concerns throughout the design and approval process, Dokken will take a hands-on approach to ensure that the concerns and desires of residents, businesses, and interested community members are accurately reflected in the design. To that end, we will coordinate with the Caltrans Public Information Officer (P10) and provide public outreach that engages stakeholders, solicits feedback, provides two-way communication, and delivers timely information and updates. Allowing the stakeholders and community to be involved in the development process is critical to gaining public support and in avoiding opposition that could delay the project.
ENVIRONMENTAL CONSIDERATIONS
The September 2007 Preliminary Environmental Analysis Report (PEAR) completed in support of the PSR indicates environmental compliance for the project was anticipated to be an Initial Study with Mitigated Negative Declaration (ISMND) under CEQA and an Environmental Assessment (EA) with a Finding of No Significant Impact (FONSI) under NEPA. The project's environmental constraints include biological resources, tribal/cultural resources, visual, noise, and hazardous waste; however, the primary potential impact is vehicle miles travelled (VMT) requirements. While scoped as a CEQA ISMND, with Caltrans acting as the CEQA Lead Agency, there is a high probability that the latest requirements under SB-743 would require Caltrans to elevate the CEQA environmental document to an EIR due to potential increases in VMT. Recent discussions with Caltrans District 8 Design Oversight staff on the 1215/McCall Boulevard Interchange Improvements Project have indicated any projects with VMT impacts, regardless of mitigation, are being elevated to EIRs due to potential public controversy.
Zach Liptak, the environmental lead has significant experience working with Caltrans District 8 and the various regulatory agencies overseeing environmental resources in the region. Zach has been involved in securing approval for multiple interchange projects in the region including 1 10/Portola Ave Interchange, 1- 215/Scott Road Interchange, is currently working towards approval for the I-215/McCall Boulevard Interchange. Additionally, our biological, cultural resource, visual, air quality, and noise specialists have the expertise required to streamline all technical studies through Caltrans approval to begin preparation of the combination CEQA environmental document and NEPA Environmental Assessment as efficiently as possible.
Potential Environmental Resources Affected
Vehicle Miles Traveled — Dokken and Fehr & Peers will place a using the RIVCOM traffic model and National Center for
Sustainable Transportation (NCST) VMT Calculator to
demonstrate the project's regional travel benefits and
determine if a significant impact related to VMT would occur under CEQA. The project proposes to increase the capacity along Oak Valley Parkway, and based on preliminary data, the California Induced Travel Calculator produced by the NCST at UC Davis estimates that this increase in capacity typically results in approximately 2.9 million induced VMTs. If during DOKKEN
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high priority on completing a VMT analysis
Results
2.9 million additional VMT/year
(Ve,icle Miles Travel edl
In 2019, Riverside County had 1407.9 lane miles of Caltrans- managed class 2 and 3 facilities on which 5.5 billion million vehicle miles are travelled per year
A project adding 1 lane miles would induce an additional 2.9 million vehicle miles travelled per year on average with a rough 95% confidence interval of 2.3 - 3.5 million VMT (+/-20%).
Thrs calculalion Is using an el asticrly of 0.75
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
project development it is confirmed that VMT would increase with the project, Dokken and Fehr 8( Peers would explore all outlets to avoid, minimize, or mitigate the potentially significant impact related to VMT under CEQA. In 2023, this same team recently secured approval from Caltrans Headquarters SB 743 Working Group for VMT mitigation on the I-215/McCall Boulevard Interchange. As Zach is highly experienced in preparing all levels of CEQA and NEPA documentation for freeway interchange improvements in Caltrans District 8, we can quickly pivot to an EIR under CEQA, if necessary, and can ensure a smooth transition with minimal additional effort in the event District 8 requires an EIR. Dokken has the advantage of close collaboration between the in house environmental and engineering design team that allows us to identify any design implications of the interchange related to SB 743 and its potential cascading effect on the project's environmental clearance timeline.
Biological Resources - The Project is within the Western Riverside County Multiple Species Habitat Conservation Plan (WRMSHCP) Criteria Cell 940 and will impact the Middle Fork of the San Timoteo Creek and Township Creek (Little San Gorgonio Creek). Due to these impacts to riparian/riverine habitat types, a Joint Project Review (JPR) with a Determination of Biologically Equivalent or Superior Preservation (DBESP) Report and Consistency Analysis is required. These creeks also support potential habitat for Least Bell's vireo (LBVI) and Southwestern willow flycatcher (SWFL). Surveys for burrowing owl, Los Angeles pocket mouse, San Bernardino kangaroo mouse, and narrow endemic plant species (NEPSSA) are also required.
Zach recently secured JPR and DBESP approvals for multiple projects from WRMSHCP, including the Market Street Bridge Replacement and the Skyview Pedestrian Bridge in French Valley.
If necessary for geotechnical investigations within the creeks, Dokken will also secure all necessary regulatory permitting including a Section 401, Section 404, and a Section 1602 permits. Dokken routinely meets with these regulatory agencies at Riverside Conservation Authority meetings and Zach has recently secured similar geotechnical permits for the Market Street Bridge Replacement Project. Based on his experience, Dokken will coordinate with the agencies and secure the permits without delay.
Hazardous Waste — Potentially hazardous wastes identified include asbestos containing material in structural concrete given the age of the existing bridge, lead -based paint on the bridge and roadway striping, aerially deposited lead (ADL), and other heavy metals associated with the nearby railroad. Review of hazardous waste databases and summary of the Phase I Initial Site Assessment in the PEAR indicate that no other known contaminations exist within the Project footprint. Phase II testing for identified potential hazardous wastes will be conducted to identify any necessary avoidance and minimization measures and summarized in the Site Investigation.
Noise - We will address any concerns related to traffic noise by coordinating closely with Caltrans to develop a noise analysis work plan which accounts for all potentially impacted homes at the northwest corner of Oak Valley Parkway and Desert Lawn Drive or the hotel in the northeast quadrant of the interchange. Under Caltrans' noise analysis criteria, a noise abatement analysis may be required for the Holiday Inn as they currently do not have a soundwall; however, it is not anticipated the project would result in a substantial noise increase or exceedance of federal noise abatement criteria (NAC) thresholds for the nearby homes.
Dokken's familiarity with Femi and Farhana's requirements to secure approval of the Noise Study Report will ensure there will be minimal rounds of remodeling and rereviews.
Visual Impacts - Additionally, based on our frequency of work with Caltrans District 8, we believe a moderate level of Visual Impact Analysis (VIA) would be required. Visual simulations of the proposed interchange improvements will be included as part of the analysis. Dokken has secured approval of VIAs for similar interchange projects from Caltrans District 8's landscape architects for the aforementioned projects. ® ENGINEERING
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I 'IC 11 111 01 fill ILISE
Firm's Complete Name:
Dokken Engineering, Inc.
Headquarters:
110 Blue Ravine Road, Suite 200
Folsom, CA 95630
Tel: (916) 858-0642
Fax: (916) 858-0643
Branch Offices:
1450 Frazee Road, Suite 100
San Diego, CA 92108
2192 Civic Center Drive
Redding, CA 96001
Business Classification: California
Corporation
Year of Incorporation: 1986
Number of Employees: 130+
Areas of Expertise:
• Project Management
• Interchange/Highway Design
• Caltrans D8 PA&ED and PS&E
Approvals
• Structures Design
• NEPA/CEQA Environmental
Approvals
• Right of Way Acquisition &
Relocation Assistance
• Utility Coordination, Public
Outreach, & Stakeholder
Coordination
• Hydraulics/Drainage/Stormwater
• Funding Assistance/Grant Writing
• Construction Support
www.dokkenengineering.com
D. Firm Profile
BEAUMONT
CuP�wtrun,
Founded in 1986, Dokken is a multi -discipline, professional services firm specializing in all phases of project development, including preliminary engineering, feasibility studies, PSRs, PA&EDs, PS&Es, and construction management for public agency clients. During the past 37 years, we have developed an exceptional depth of experience and expertise, having engineered and obtained environmental compliance on more than 3,000 infrastructure projects, including more than 2,000 federally funded projects. One specific example of our excellent ability to get projects from design and into construction is the I-215/Scott Road Interchange. Our team provided engineering and environmental services for PA&ED and PS&E for this very similar project.
Dokken almost exclusively works with public agencies, including cities, counties, municipal and joint agencies. Many of our staff have experience working directly with and previously for local agencies or resource agencies. Through this combined experience, we understand the circumstances of our clients' projects and meet their needs by developing the best approach and innovative solutions for project delivery. As a result of our collective experience, we save our clients valuable time and money in delivering their projects.
FIRM RESOURCES & CAPABILITIES
Dokken employs a diverse group of over 130 civil, traffic, structural, hydraulics/hydrology, and drainage designers, as well as environmental planners, community outreach experts, funding and right of way specialists, who together provide seamless and cost- effective project delivery. With the majority of project work being performed by one firm, under one roof, project coordination and communication is maximized. Dokken has worked extensively with Caltrans on projects involving design oversight, Local Assistance and Caltrans staff augmentation. We are very familiar with Caltrans' Highway Design Manual, Standard Plans and Specifications, and LAPM.
Our in-house right of way team has significant knowledge and experience with the Uniform Relocation Act.
E. Location of Principal Office
The principal office responsible for the implementation of this contract will be our San Diego location:
1450 Frazee Road, Suite 100
San Diego, CA 92108
T: (858) 514-8377 I F: (858) 514-8608
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F. Resume of Lead Consultant
IhmiBEAUMONT
caGkvua
INTERCHANGE EXPERIENCE IN CALTRANS DISTRICT 8
Dokken has delivered over 70 projects in Caltrans District 8, including 17 interchanges in the area and over 50 interchanges throughout California. The below table illustrates our capabilities and experience working on similar projects with local, state, and federal agencies.
INTERCHANGES IN CALTRANS DISTRICT 8
PSR
PA&ED
PS&E
PERMITS
ROW
McCall Boulevard &I-215 Interchange
•
•
•
•
I-10/Indian Canyon Drive Interchange 1 Palm Springs
•
•
•
•
I-10/Portola Avenue Interchange 1 Palm Desert
•
•
•
•
I-10/Calimesa Interchange 1 Calimesa
•
I-15/Limonite Avenue Interchange 1 Riverside County
•
•
•
•
I-15/Main Street Interchange 1 Hesperia
•
•
•
•
•
I-15/Eucalyptus Street Interchange 1 Victorville
•
I-15/Nisqualli Road -La Mesa Road Interchange 1 Victorville •
I-15/Old Highway 58 Interchange 1 Barstow
•
•
•
I-15/Roy Rogers Interchange 1 Victorville
•
•
•
I-15/Schleisman Road Interchange 1 Riverside County
•
I-215/Ethanac Road Interchange 1 Riverside County
•
•
•
•
•
I-215/Evans Road Interchange 1 Perris
•
•
•
I-215/Scott Road Interchange 1 Riverside County
•
•
•
•
SR -60/71 Interchange 1 San Bernardino County
•
•
•
SR-79/Record Road Interchange 1 Gilman Hot Springs
•
SR-86/Avenue 66 Interchange 1 Riverside County
•
•
•
•
INTERCHANGES OF NOTE OUTSIDE OF DISTRICT 8
I-5/Arena Boulevard Interchange 1 Sacramento
•
•
•
•
•
I-5/Lomas Santa Fe Interchange 1 Solana Beach
•
•
•
•
•
I-80/Truxel Road Interchange 1 Sacramento
•
•
•
•
•
SR -132 Freeway/Expressway New Interchange 1 Modesto
•
•
•
•
SR-163/Friars Road New Interchange 1 San Diego County
•
•
•
•
SR-99/Pelandale Avenue New Interchange 1 Modesto
•
•
•
•
•
US -50 Western Placerville Interchanges 1 Placerville • •
•
•
•
I-5/SR-56 Interchange Project 1 San Diego •
PROJECT EXPERIENCE
In addition to the projects listed in the previous table, the following examples highlight Dokken's ability to provide services similar in size, scope, and complexity to the 1-10 and Oak Valley Parkway Interchange project. Together, with the technical specialties of our subconsultants, the Dokken team assures the City that our proven project management and quality engineering/environmental services will be provided.
SR-163/Friars Road Interchange 1 San Diego
Dokken prepared the Project Report and coordinated preparation of the Environmental Document for the interchange project. Due to funding constraints, the project will be designed and constructed in three phases.
Dokken Engineering completed Final Design PS&E for Phase 1. Phase 1 of the project includes local road improvements such as widening Friars Road and the overcrossing, adding Class II bike lanes and 10 -foot -wide sidewalks, improving Frazee Road and Ulric Street, coordinating signal timing, constructing retaining walls, improving freeway ramp connections, and providing additional pedestrian and bicycle facilities. At the ramp termini, shaded "pedestrian nodes" were constructed and over 30 curb ramps were upgraded to meet ADA design standards. ® ENGINEERING
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I-5/SR-56 Interchange 1 San Diego
Dokken Engineering prepared the engineering technical studies and Project Report for improvements at the I-5/SR 56 interchange. In addition, Dokken provided engineering support and oversight for preparation of the environmental technical studies and Environmental Document (EIR/EIS).
Dokken's bridge and road team developed multiple project alternatives to address the existing and future interchange deficiencies due to the missing direct freeway to freeway ramps connecting southbound 1-5 with eastbound SR 56 and westbound SR 56 with northbound 1-5.
Dokken's team completed the preliminary roadway geometrics, Preliminary Drainage Report, Draft Storm Water Data Report, preliminary signing and striping plans, conceptual phasing plans, Preliminary Geotechnical Design Report, Design Exception Fact Sheets, Right of Way Data Sheets, Preliminary Engineer's Cost Estimates, Bridge Advance Planning Studies, Traffic Volumes and Operations Report, Preliminary Traffic Management Plan, Landscape Concept Plan, Visual Impact Assessment, and Noise Abatement Decision Report to support the Final EIR/EIS and Project Report. Dokken Engineering also attended quarterly steering committee meetings and held public workshops to present the proposed project alternatives and improvements to community residents and obtain design input from the stakeholder groups.
I-10/Potola Avenue Interchange 1 Palm Desert
The City of Palm Desert, in cooperation with the County of Riverside and Caltrans District 8, proposed to build a new interchange on 1-10 at Portola Avenue. Dokken performed alternatives evaluation, prepared the Draft/Final PA&ED documents, and is currently providing final design services for the project, which includes the extension of the existing Portola Avenue and realignment of the adjacent frontage road. The project will construct a new six through -lane overpass and railroad grade separation extending Portola Avenue over 1-10 and UPRR. Construction of associated on -ramps and off -ramps, as well as the widening of Varner Road from two to four lanes is also proposed. The project includes the relocation of various underground and overhead utilities, including large transmission towers. The project also requires acquisition of new right of way, including a portion of the railroad right of way, as well as in depth hydraulic modeling of offsite flows, noise modeling and sound wall cost evaluations, and extensive coordination with adjacent projects. The project is currently at 100% PS&E with on -going final coordination with UPRR.
I-215/Scott Road Interchange 1 Riverside County
Dokken provided preliminary engineering, environmental support and final PS&E services for the I-215/Scott Road Interchange Reconstruction in Riverside County. The purpose of this project was to relieve existing traffic congestion and to prevent future degradation of the Scott Road Interchange due to anticipated population growth from recent proposed land development in surrounding communities and to improve operating conditions, reduce accidents, increase capacity, and reduce response time for emergency service vehicles. Dokken developed and studied the preferred alternative involving: a 10 -lane bridge structure, roadway alignments, retaining walls, roadway geometrics, drainage, pavement delineation, contour grading, stage construction, cost estimates, coordination right of way acquisition services, environmental revalidations, regulatory permitting, and project approval through Caltrans District 8. Dokken supported this project all the way from PA&ED through construction, which concluded Summer 2020.
BEAUMONT
CuG�wuu.,,
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121 Page
Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
McCall Boulevard & 1-215 Interchange 1 Menifee
The City of Menifee, in cooperation with Caltrans, proposes operational improvements at the I-215/McCall Boulevard interchange. The improvements include widening McCall Boulevard from 4 to 6 lanes over 1- 215, adding a bike/Neighborhood Electric Vehicle (NEV) lane on both sides of the road/bridge, adding sidewalk on the north side of the road/bridge, modifying the associated on- and off -ramps, and improving the nearby intersections of McCall Boulevard/Bradley Road and McCall Boulevard/Encanto Drive. Dokken is providing PA&ED and PS&E services through the Caltrans delivery process. This involves balancing design enhancements with environmental considerations, overseeing the development of design and environmental documentation, managing project phasing, providing technical supervision for drainage and stormwater design, and handling the project's scope, schedule, and budget. As this project increases capacity due to the roadway widening, it will induce vehicle miles traveled. Dokken along with Fehr & Peers worked closely with the City of Menifee to identify feasibility mitigation utilizing a road diet on a local roadway which was approved by the Caltrans Headquarter SB 743 Sustainability Working Group and recently added to the Caltrans VMT Mitigation Playbook as a result.
G. Key Personnel
Dokken has assembled a highly
qualified team to provide the
design services needed to deliver
the 1-10 and Oak Valley Parkway
Interchange project. The following
organizational chart visually
represents the structure of our
proposed team and relationship
between the City and Dokken's
Project Manager, design and
environmental staff, and
subconsultants.
Darwin will be directly responsible
for project management and the
coordination of all technical work
to ensure that project issues and
action items are addressed. Our
key staff are committed to accurate
and efficient delivery of your
project and staying with the
project for the entire contract
duration. The following table
summarizes the qualifications,
similar project experience, and
amount of relevant of experience
of our key staff. Detailed resumes
are in the Appendix B.
Juann Ramos, PE
CIVIL & STRUCTURES QA/QC
Sarah Holm
ENVIRONMENTAL QA/QC
BEAUMONT
Cattferma
3 -Darwin Cruz, PE
PROJECT MANAGER
Mark Tarrall, PE
PRINCIPAL -IN -CHARGE
- Indicates Key Staff
Roadway Design
Roadway Project Engineer
Mary Elizabeth Westrum, PE
Roadway Design Engineers
Matt Madril, PE
Frank Flores, PE
Christian Santos, EIT
Stage Construction/TMP
Michael Greer, PE, TE
Utility Engineering &
Coordination
Jena Addenbrooke, PE
Survey/Right of Way
Engineering
Rob Markes (UEI)
Ryan Ming, PLS)UEI)
Geotechnical Engineering/
Hazardous Waste
Yong Wang, PE, GE (GEO)
Richard Day, PG, CEG, CHG )GEC)
Bridge Design
Structures Project Engineer
Charles Tornaci, PE
Structures Design Engineers
Gabriel Hoxmeier, PE
Drainage/Hydrology/
Stormwater
Pamela Dalcin-Walling, PE, QSD/P
Right of Way/ROE
Jamie Formico, SR/WA
Vanessa Cothran, S R/WA
Traffic Analysis
Jason Pack, TE (F&I5
Diwu Zhou, PE, RSP1 (F&P)
Environmental
Environmental Lead
Zach Liptak
CEQA/NEPA Clearance
Amy Bakker
Biological Resources
Scott Salembier
Hanna Sheldon
Vincent Chevreuil
Permitting
Aliana Hale
Cultural Resources
Amy D u n ay
Michelle Campbell
Noise/Air/GHG Compliance
Ken Chen
Visual Impacts/Landscape
Design
David Preciado, PLA IRES)
Jaime Sandoval, PLA(RES)
Subconsultants
(F&P) Fehr& Peers
(GEO) Geocon Consulta nts, Inc.
(RES) RE Services
(UEI) UNICOEngineering, Inc.
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131 Page
Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
KEY STAFF
ROLE
DARWIN CRUZ, PE
Project Manager
MARY E. WESTRUM, PE
Roadway Project Engineer
RELEVANT PROJECT EXPERIENCE
• I-5/SR-56 Interchange Project
• Friars Road/SR-163 Interchange
Qualifications: Mr. Cruz has experience in all aspects of project design and project management for various transportation, utility infrastructure, and safety improvement projects in southern California. He has lead development of project planning reports, preliminary engineering studies and environmental documents, and PS&E packages for various City, County, University, regional agency, and Caltrans transportation projects. • Friars Road/SR-163 Interchange • Prelim, PS&E, Construction Support • I-10/Indian Canyon Drive Interchange • Prelim, PS&E, Construction Support Qualifications: Ms. Westrum has significant experience in preparing PS&E packages and providing design support during construction. Her duties have included preparing various aspects of roadway design such as the design of horizontal alignments, vertical profiles and superelevation diagrams, roadway alternative analysis, stage construction and traffic handlin:, right-of-wa en:ineerin: su• •ort, and •re•aration of cost estimates. • Friars Road/SR-163 Interchange
• I-215/Scott Road Interchange
Qualifications: Mr. Flores has design experience in many aspects of roadway, interchange, and highway design. His duties have included assisting in various aspects of roadway and highway design such as the design of horizontal alignments, vertical profiles, roadway and overhead signs, superelevation diagrams, roadway alternative analysis, and preparation of cost estimates.
BEAUMONT
V_
SERVICES PROVIDED
• Prelim, Project Report
• Prelim, PS&E, Construction Support
AREAS OF EXPERTISE
• Project Management
• Interchanges
FRANK FLORES, PE
Roadway Design Engineer
CHARLES TORNACI
Structures Project Engineer
VANESSA COTHRAN, SR/WA
Right of Way/ROE
ZACH LIPTAK
Environmental Lead
JASON PACK, TE
Traffic Analysis
• Civil Design
• ADA Design
• Prelim, PS&E, Construction Support
• Prelim, PS&E, Construction Support
• Roadway Design
• Stage Construction
• Friars Road/SR-163 Interchange
• I-215/Scott Road Interchange
• Prelim, PS&E, Construction Support
• Prelim, PS&E, Construction Support
• Bridge/Structure
Design
• Planning Studies
Qualifications: Mr. Tornaci is Dokken's San Diego structures team leader, both overseeing and performing the structural analysis and design efforts for bridge projects in Southern California. He has been involved in projects involving planning, design. construction, and seismic retrofits of vehicular and pedestrian bridges, retaining walls, stairways, and bike trails. • 1-80 Auxiliary Lanes
• Indian Canyon Drive and Bridge at UPRR
Qualifications: Ms. Cothran has worked in the right of way industry on a variety of public projects. Vanessa has demonstrated expertise in providing acquisition and relocation assistance services in a timely and cost-effective manner and is knowledgeable regarding the requirements of the Uniform Act and Caltrans policies and procedures. • I-215/Scott Road Interchange
• McCall Boulevard & I-215 Interchange
Qualifications: Mr. Liptak is a Senior Environmental Planner with experience in the various stages of environmental compliance including securing regulatory permits for projects, preparing and finalizing NEPA/CEQA environmental documents, environmental technical studies, and regulatory permitting. Zach has extensive experience in assisting with Federal and State of California regulatory permitting and compliance with environmental laws and regulations, especially in Caltrans District 8.
• 1-15 Express Lanes (ELPSE)
• McCall Boulevard &I-215 Interchange
Qualifications: Mr. Pack is a Principal with Fehr & Peers located in Southern California. Jason has an extensive background in travel demand forecasting, traffic operations assessment (including micro -simulation assessment), VMT analysis, big data analysis, transit ridership forecasting, and transportation impact studies involving NEPA and CEQA. Jason has been working directly with Caltrans D8 on infrastructure projects for the past ten years. • Right of Way Engineering, PS&E
• Right of Way Engineering, PS&E
• Negotiations
• Relocation Assistance
• Prelim, PS&E, Construction Support
• Prelim, PS&E
• CEQA/NEPA
• Noise & Air
• PA/ED
• PSR/PDS and PA/ED
• Traffic Analysis
• Traffic Engineering
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14 1 P a g e
Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
H. References
VIBEAUMONT
We are proud to include the following references in response to your RFP. Each can attest to our firm and key team member's responsiveness and project, cost, and schedule management capabilities. We encourage you to contact each for a thorough discussion of their experience with our team.
CLIENT REPRESENTATIVE
CONTACT INFORMATION
RELEVANT PROJECTS
Roger Carlin
Design Manager
Caltrans District 11
Ronak Rekani
Senior Civil Engineer
City of San Diego
Carlos Geronimo
Principal Engineer
City of Menifee
John Ashlock
Project Manager
County of Riverside
Tonya Carter
Project Manager
Caltrans District 11
I. Scope of Services
ABBREVIATED SCOPE OF WORK
Caltrans District 11
4050 Taylor Street
San Diego, CA 92110
(619) 606-3392 mobile
[email protected]
City of San Diego
525 B Street, Suite 750
San Diego, CA 92101
(619) 236-6251
[email protected]
City of Menifee
29844 Haun Road
Menifee, CA 92586
(951) 672-6777
[email protected]
County of Riverside
4080 Lemon Street
Riverside, CA 92501
(951) 955-1511
[email protected]
Caltrans District 11
4050 Taylor Street
San Diego, CA 92110
(619) 688-6714
[email protected]
• I-805/Palm Avenue
Interchange
• City of San Diego As Needed
• I-805/Palm Avenue
Interchange
• North Park Mini Park
• I-215/Scott Road Interchange
• I-10/Portola Avenue
Interchange
• E Palomar Street Transit
Station, Park & Ride and DAR
at 1-805
Dokken Engineering has evaluated the draft Scope of Services developed by the City of Beaumont and provided with the RFP, together with the Caltrans Project Development Procedures Manual, Workplan Standards Guide (WSG), the Project Delivery Quality Management Assessment Process, and Right of Way Manual requirements, to ensure a complete and accurate Scope of Services for the I-10/Oak Valley Parkway Project's PA&ED phase. Through our extensive experience with Caltrans District 8 and under the Caltrans Oversight process, we can anticipate all formal deliverables required to support the PA&ED milestone. We also understand the value of maintaining flexibility within the Scope of Services to accommodate issues that may not be fully identified from the Project Initiation Document phase. Where noted, several Optional tasks have been provided to account for unknowns that will be defined as the project development progresses.
The scope has been abbreviated to meet the page limitations of this proposal. A detailed scope is included in Appendix C for use in the Contract/Agreement.
The Dokken Engineering Project Manager and Key Personnel will provide liaison with all stakeholder agencies, including but not limited to Caltrans District 8, the Caltrans Office of Specially Funded Projects, ® E N G I N E E R I N G
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
RCTC, the County of Riverside, FHWA, the Santa Ana Regional Water Quality Control Board, the U.S. Army Corp of Engineers, Fish & Wildlife Servies, SHPO, the California Department of Fish & Wildlife, and impacted utility owners. Our primary objective for the project is to provide a seamless extension of staff to the City of Beaumont's Project Manager for cost effective and timely delivery of the scope of services and the many agency approvals required for Environmental Certification for the project.
TASK A — PROJECT ADMINISTRATION AND PROJECT MANAGEMENT
Dokken Engineering will provide project management services for the duration of PA&ED. Management of the project team will occur through a focused effort involving continuous communication, active team coordination, regular virtual and in -person meetings, budget monitoring and planning.
Subtasks will include:
• A.1 PDT and Kick-off Meetings
• A.2 Permits and Right of Entries
o A.2.1 Caltrans Encroachment Permits for
Pre -con field work
o A.2.2 Right of Entry Permits from property
owners
• A.3 Project Delivery Schedule
• A.4 Contract Administration (Invoices, Progress
Reports, management of scope/budget, etc.)
• A.5 Agency Coordination (Caltrans, RCTC,
FHWA, USACE, USFWS, utility companies, etc.)
• A.6 Bi-weekly City Briefing and Focus Group
Meetings
• A.7 Quality Management Plan/Memorandum
• A.8 Agreement Support (Coops with Caltrans)
• A.9 Funding Assistance (Optional Service)
TASK B — RESEARCH AND DATA GATHERING
Dokken Engineering will research, organize, and review all record project information. Existing topographic mapping, photos, bridge reports, maintenance reports, Caltrans Right- of -Way maps, "as -built" drawings, record maps and surveys, study reports, assessor maps, contract documents, and any other pertinent data will be obtained and reviewed. Info gathered will be submitted to the City of Beaumont for their project file.
TASK C — TOPOGRAPHIC & RIGHT OF WAY SURVEYS
Dokken Engineering will perform field surveys, establish ground control, and prepare topographic base mapping intended for use in the Project Report and Environmental Documents.
Subtasks will include:
• C.1 Horizontal and Vertical Control Surveys
• C.2 Aerial Photogrammetric Survey
• C.3 Topographic Design Survey/Mapping
• C.4 Preliminary Right of Way and Boundary
Mapping
TASK D — PRELIMINARY ENGINEERING STUDIES
Dokken Engineering will prepare all preliminary engineering studies required by Caltrans and the City of Beaumont, in support of the Project Report and Environmental Document and compliant with CEQA/NEPA.
Subtasks will include:
• D.1 Preliminary Drainage/Hydrology Report
• D.2 Draft Storm Water Data Report
• D.3 Geotechnical Reports
o D.3.1 Preliminary Geotechnical Design
Report
o D.5.3 Structure APS for San Gorgonio Creek
Box Culvert Mods (Optional Service)
• D.6 Location Hydraulic Study for San Timoteo
Creek
• D.7 Traffic Study
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
o D.3.2 Structures Preliminary Geotechnical
Report
o D.3.3 Preliminary Materials Report
• D.4 Updated Geometric Approval Drawings
• D.5 Structures Advance Planning Studies
o D.5.1 Update Structure APS for Oak Valley
Parkway Overcrossing Bridge
o D.5.2 Update Structure APS for I-10/ Middle
Fork San Timoteo Creek Bridge Widening
o D.7.1 Traffic Analysis Approach and
Methodology Technical Memorandum
o D.7.2 Data Collection and Existing
Conditions Analysis
o D.7.3 Traffic Volumes Report
o D.7.4 Traffic Operations Analysis Report
(TOAR)
• D.8 Intersection Control Evaluation (ICE)
• D.9 Vehicle Miles of Travel (VMT)
TASK E — ENVIRONMENTAL DOCUMENTATION AND TECHNICAL STUDIES The environmental work for the project will be carried out in accordance with NEPA/CEQA requirements.
The project team will conduct the necessary environmental studies and submit to Caltrans District 8 environmental staff and the City for review and approval. CEQA document is anticipated to be an Initial Study Mitigated Negative Declaration. Caltrans will ultimately certify the CEQA document and NEPA Environmental Assessment (EA).
Subtasks will include:
• E.1 Preliminary Environmental Evaluation and
Caltrans Coordination
• E.2 Initial Public Scoping Meeting / Notice of
Preparation
• E.3 Environmental Focus Group Meetings
• E.7 Historic Property/Archaeological Survey
Report
• E.8 Noise Study Report
• E.9 Noise Abatement Decision Report (Optional
Service)
• E.10 Air Quality Technical Report
• E.11 Community Impact Assessment
• E.12 Visual Impact Assessment
• E.13 Aquatic Resources Delineation Report
• E.14 Natural Environment Study
o E.14.1-3 WRMSHCP SBKR, LAPM, LBVI, and
SWFL Species Surveys
• E.15 WRMSHCP JPR, DBESP, Consistency
Analysis
• E.16 Water Quality Assessment Report
• E.17 Draft IS/EA
• E.4 Hazardous Waste Phase I Initial Site
Assessment Addendum and Phase II
Preliminary Site Assessment
• E.5 Prepare Area of Potential Effects Exhibit
• E.6 Section 106/AB 52 Consultation
• E.18 Public Circulation of IS/EA /Public Notices
and Meetings
• E.19 Record of Public Meeting
• E.20 Final IS/EA (CEQA MND and NEPA FONSI)
• E.21 Draft EIR/EA (Optional Service)
• E.22 Public Circulation of EIR/EA /Public Hearing
(Optional Service)
• E.23 Final EIR/EA (CEQA Statement of
Overriding Consideration & Findings of Fact and
NEPA FONSI (Optional Service)
• E.24 Section 404 Nationwide Permit (Optional
Service)
• E.25 Section 401 Water Quality Certification
(Optional Service)
• E.26 Section 1602 Lake and Streambed
Alteration Agreement (Optional Service)
TASK F — PROJECT REPORT
A Project Report and Project Approval Report (if required) will be developed following the procedures and requirements outlined in the Caltrans PDPM. The Draft Project Report will be published/circulated with the Draft Environmental Document and will evaluate Build Alternatives identified as worthy of further consideration, together with the No Build Alternative. The Final Project Report will be published with the Final Environmental Document and will include the selection of a Locally Preferred Alternative. The Draft ® ENGINEERING
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
Project Report will be submitted to the City for review and comment prior to review by Caltrans and FHWA.
The approval of the Final Project Report will conclude the PA&ED phase.
Subtasks will include:
• F.1 Draft Project Report • F.2 Final Project Report
TASK G — PRELIMINARY RIGHT OF WAY MAPS
Dokken Engineering will develop preliminary right of way requirements maps to serve as a tool for project decision making and overall estimating efforts. At the City's direction, draft Plat Maps and Legal Descriptions will be prepared for future appraisals and property owner negotiations during the PS&E phase.
Subtasks will include:
• G.1 Preliminary Right of Way Requirements Maps • G.3 Plat Maps and Legal Descriptions • G.2 Right of Way Data Sheet (Optional Service)
TASK H — UTILITY COORDINATION
Preliminary utility efforts consist of preparing and distributing Letter Requests for Utility Mapping (Caltrans Letter No. 1), collecting utility information from the City, Caltrans and local utilities, organizing information for the project file, and mapping of existing/proposed utilities to identify potential utility conflicts.
Subtasks will include:
• H.1 Letter Requests to Utility Owners for
Mapping
• H.2 Utility Mapping from Record Drawings and
Permits
• H.3 Utility Information Sheet
• H.4 Preliminary Utility Conflict Identification
Maps
• H.5 Preliminary Utility Management Matrix
• H.6 Utility Coordination with Utility Owners
(Optional Service)
TASK I — PRELIMINARY DESIGN
Using the information obtained from the survey and Preliminary Engineering Studies, the Preliminary Design tasks will focus on developing/evaluating/estimating the viable build alternatives. The following elements will be summarized and presented in the Draft and Final Project Report.
Subtasks will include:
• 1.1 Alternatives Evaluation and Screening • 1.5 Level II Risk Register (Per Delivery Directive Matrix PD -09)
• 1.2 DIB 78-04 Design Checklist and DSDD • 1.6 Preliminary Transportation Management • 1.3 Modified Access Report (MAR) (Optional Plan (Data Sheet, Elements, Costs) Service) • 1.7 Highway Safety Manual Assessment
• 1.4 11 -Page Engineer's Cost Estimates
J. Cost Proposal
We have submitted our Cost Proposal in a separately sealed envelope, which includes a not to exceed fee amount and fee schedule for services and hourly billable costs. ® ENGINEERING
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
K. Other Information
BEAUMONT
CuP�wtrun,
RELATIONSHIP WITH CALTRANS DISTRICT 8
Dokken has extensive experience in completing the Caltrans PA&ED phase and preparing the Caltrans documentation that will be required for this project, both within District 8 and throughout the State. We understand the multiple engineering reports and approvals that are required prior to circulation of the Draft Project Report and approval of the Final Project Report. Additionally, we have carried many of these PA&ED projects through final design and construction phases. We have worked with the District 8 staff on multiple projects in recent years such as the I-215/Scott Road Interchange, I-15/Limonite Avenue Interchange, I- 10/Portola Avenue Interchange, SR-111/Avenue 66 Grade Separation, and I-215/McCall Boulevard Interchange and have developed a relationship with the reviewers and other District and Headquarters staff such that they trust our work product and we collaborate as a team to reach a solution that satisfies all parties involved. This trust will be advantageous in gaining the support of each Caltrans functional unit in efficiently moving the I-10/Oak Valley Parkway Interchange project through the entire approval process.
While there are other consultants that can ultimately design an interchange, Dokken's extensive experience and long-standing relationships within Caltrans District 8 allows us to develop complete, cost- effective designs from the outset and navigate the complicated Caltrans process to achieve expeditious approvals.
PROJECT DELIVERY SCHEDULE
A detailed project delivery schedule has been developed indicating all scope deliverables, activity dependencies, and major PA&ED milestones. The schedule is included in Appendix D. The schedule assumes an NTP in March of 2024, per the RFP, 4 -5 -week timelines for review/approval actions by the City of Beaumont and Caltrans District 8 staff, that the environmental document is an ISMND/EA, and that consensus on the traffic approach, and approval of subsequent deliverables, is attained in a timely manner.
The resulting schedule shows a duration of 23 months for PA&ED approval. This represents a realistic schedule based on our experience with similar projects in District 8 and reflects a streamlined approach in which project tasks are performed in tandem to the full extent possible. Additional reductions in schedule could be realized if the tight diamond interchange configuration is selected, since geometric approval and design will be more straightforward. Dokken will continually monitor and update the schedule to track the progress of the critical path tasks and will prioritize our work effort to ensure key milestones are met.
L. Insurance
Upon award of this engineering services contract for the 1-10 and Oak valley Parkway Interchange project, Dokken will provide the City with a certificate of insurance and complete, certified copies of all required insurance policies, including endorsements effecting the coverage required. ® ENGINEERING
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•
454
•.
APPENDIX A
Exhibits
y r� • .
.f
N4 X 1 417 ti
it
2 [ ' ._t_'+7,.�4
♦ WEST
I-10/OAK VALLEY PARKWAY INTERCHANGE
HOV LANE WITH RAMP METERING
NEW RAMP METERING SYSTEMS WERE NOT IDENTIFIED IN THE PSR AND ARE REQUIRED TO MEET CALTRANS RAMP METERING DESIGN GUIDELINES AND TO SUPPORT THE NEW HOV LANES. 6 FT SIDEWALK WITH 6 FT CLASS II BIKE LANES
PER THE CITY OF BEAUMONT GENERAL PLAN, OAK VALLEY PARKWAY WILL REQUIRE CLASS II BIKE LANES.
PER HDM INDEX 301.2(1), THE MINIMUM BIKE LANE WIDTH FOR THIS ROAD SHOULD BE 6 FT, AND PER HDM INDEX 208.4, THE MINIMUM WIDTH OF A BRIDGE SIDEWALK SHALL BE 6 FT.
PROPOSED RETAINING WALL
RETAINING WALL CONSTRUCTION TO PREVENT IMPACTS TO FUTURE COMMERCIAL DEVELOPMENT
IMPROVED INTERSECTION ANGLE PER CURRENT CALTRANS STANDARDS PER HDM INDEX 403.3 THE INTERSECTION ANGLE WITH THE FREEWAY RAMPS SHOULD NOT BE LESS THAN 75 DEGREES.
ADAPTIVE TRAFFIC SIGNAL
PROPOSED TO IMPROVE INTERSECTION OPERATION BY CONTINUOUSLY DISTRIBUTING GREEN LIGHT TIME EQUITABLY FOR ALL TRAFFIC MOVEMENTS. BENEFITS INCLUDE IMPROVE TRAVEL TIME RELIABILITY, REDUCED CONGESTION, AND PROLONGED EFFECTIVENESS OF THE TRAFFIC SIGNAL TIMING.
AUXILIARY LANE ADDITION FOR LOOP ON -RAMPS
PER HDM INDEX 504.3(2)(a), A 1,000 - FOOT MINIMUM LENGTH OF AUXILIARY LANE SHOULD BE PROVIDED FOR METERED SINGLE OR MULTILANE FREEWAY ENTRANCE RAMPS.
AUXILIARY LANE ADDITION FOR 2 LANE OFF -RAMPS
PER HDM INDEX 504.3(6), APPROXIMATELY 1,300 FEET LONG AUXILIARY LANE SHOULD BE PROVIDED IN ADVANCE OF A 2 -LANE EXIT.
WIDENED LANES FOR LOOP RAMP
PER HDM INDEX 504.3(1)(b), WHERE RAMPS HAVE CURVE RADII OF 350 FEET OR LESS THE TRAFFIC LANE SHALL BE WIDENED IN ACOORDANCE WITH TABLE 504.3 IN ORDER TO ACCOMMODATE LARGE TRUCK WHEEL PATHS.
SINGLE EASTBOUND RAMPS / OAK VALLEY PARKWAY INTERSECTION WITH ADEQUATE ACCESS CONTROL PER HDM INDEX 504.8, ACCESS RIGHTS SHALL BE ACQUIRED ON THE OPPOSITE SIDE OF THE LOCAL ROAD FROM RAMP TERMINALS TO PRECLUDE DRIVEWAYS OR LOCAL ROADS WITHIN THE RAMP INTERSECTION.
MAINTENANCE VEHICLE PULLOUT
FOR ACCESS TO RAMP METERING AND IRRIGATION EQUIPMENT.
POTENTIAL HAZARDOUS WASTE
ASBESTOS CONTAINING MATERIAL IN STRUCTURAL CONCRETE, LEAD -BASED PAINT, AERIALLY DEPOSITED LEAD (ADL), AND OTHER HAEVY METALS ASSOCIATED WITH THE RAILROAD.
BIOLOGICAL IMPACTS TO RIPARIAN/RIVERINE RESOURCES
REQUIRES JOINT PROJECT REVIEW THROUGH RCA AND WILDLIFE AGENCY. POTENTIAL IMPACTS TO FEDERALLY ENDANGERED SPECIES.
POTENTIAL NOISE IMPACTS
CURRENTLY NO SOUNDWALL. NOISE STUDY WILL CONFIRM IF A SOUNDWALL NEEDS TO BE CONSTRUCTED FOR HOLIDAY INN.
VEHICLE MILES TRAVELED
DUE TO THE INCREASE IN CAPACITY, VMT ANALYSIS IS REQUIRED. ALL FEASIBLE MITIGATION WILL BE EXPLORED TO REDUCE IMPACTS TO LESS THAN SIGNIFICANT UNDER CEQA.
ASPHALT PAVEMENT
JOINTED PLAIN CONCERETE PAVEMENT
HOLIDAY INN
EXPRESS & SUITES
BEAUMONT
I-10/OAK VALLEY PARKWAY INTERCHANGE
0 O
10 11
12 HOV LANE WITH RAMP METERING
NEW RAMP METERING SYSTEMS WERE NOT IDENTIFIED IN THE PSR AND ARE REQUIRED TO MEET CALTRANS RAMP METERING ESIGN GUIDELINES AND TO SUPPORT THE NEW HOV LANES. 6 FT SIDEWALK WITH 6 FT CLASS II BIKE LANES
PER THE CITY OF BEAUMONT GENERAL PLAN, OAK VALLEY PARKWAY WILL REQUIRE CLASS II BIKE LANES.
PER HDM INDEX 301.2(1), THE MINIMUM BIKE LANE WIDTH FOR THIS ROAD SHOULD BE 6 FT, AND PER HDM INDEX 208.4, THE MINIMUM WIDTH OF A BRIDGE SIDEWALK SHALL BE 6 FT.
DUAL LEFT TURNS
IT IS ANTICIPATED THAT DUAL -LEFT TURN LANES IN CONJUNCTION WITH ADAPTIVE SIGNALS CAN BE INCORPORATED ON OAK VALLEY PARKWAY, AND WOULD ALLOW FOR LOS D OR BETTER OPERATIONS AT THE RAMP INTERSECTIONS.
IMPROVED INTERSECTION ANGLE PER CURRENT CALTRANS STANDARDS PER HDM INDEX 403.3, THE INTERSECTION ANGLE WITH THE FREEWAY RAMPS SHOULD NOT BE LESS THAN 75 DEGREES.
ADAPTIVE TRAFFIC SIGNAL
PROPOSED TO IMPROVE INTERSECTION OPERATION BY CONTINUOUSLY DISTRIBUTING GREEN LIGHT TIME EQUITABLY FOR ALL TRAFFIC MOVEMENTS. BENEFITS INCLUDE IMPROVE TRAVEL TIME RELIABILITY, REDUCED CONGESTION, AND PROLONGED EFFECTIVENESS OF THE TRAFFIC SIGNAL TIMING.
AUXILIARY LANE ADDITION FOR ON -RAMPS
PER HDM INDEX504.3 (2)(a), A 1,000 - FOOT MINIMUM LENGTH OF AUXILIARY LANE SHOULD BE PROVIDED FOR METERED SINGLE OR MULTILANE FREEWAY ENTRANCE RAMPS.
AUXILIARY LANE ADDITION FOR 2 LANE OFF -RAMPS
PER HDM INDEX 504.3(6), APPROXIMATELY 1,300 FEET LONG AUXILIARY LANE SHOULD BE PROVIDED IN ADVANCE OF A 2 -LANE EXIT.
MAINTENANCE VEHICLE PULLOUT
FOR ACCESS TO RAMP METERING AND IRRIGATION EQUIPMENT.
POTENTIAL HAZARDOUS WASTE
ASBESTOS CONTAINING MATERIAL IN STRUCTURAL CONCRETE, LEAD -BASED PAINT, AERIALLY DEPOSITED LEAD (ADL), AND OTHER HAEVY METALS ASSOCIATED WITH THE RAILROAD.
BIOLOGICAL IMPACTS TO RIPARIAN/RIVERINE RESOURCES
REQUIRES JOINT PROJECT REVIEW THROUGH RCA AND WILDLIFE AGENCY. POTENTIAL IMPACTS TO FEDERALLY ENDANGERED SPECIES.
POTENTIAL NOISE IMPACTS
CURRENTLY NO SOUNDWALL. NOISE STUDY WILL CONFIRM IF A SOUNDWALL NEEDS TO BE CONSTRUCTED FOR HOLIDAY INN.
VEHICLE MILES TRAVELED
DUE TO THE INCREASE IN CAPACITY, VMT ANALYSIS IS REQUIRED. ALL FEASIBLE MITIGATION WILL BE EXPLORED TO REDUCE IMPACTS TO LESS THAN SIGNIFICANT UNDER CEQA.
HOLIDAY INN
EXPRESS & SUITES
BEAUMONT
.PROJECT
ASPHALT PAVEMENT
JOINTED PLAIN CONCERETE PAVEMENT
•
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•.
APPENDIX B
.f
•
Resumes
404 .430411,a'
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
Appendix B: Resumes
DE
DOKKEN DARWIN CRUZ, PE
ENGINEERIN
EDUCATION
2007, BS Civil Engineering
Cal Poly, San Luis Obispo
G PROJECT MANAGER
REGISTRATION
California Professional Civil
Engineer, #C76601
EXPERIENCE
17 Years (All w/Dokken)
AFFILIATIONS
American Society of Civil
Engineers (ASCE)
AREAS OF EXPERTISE
• Project Management
• Alternatives Evaluation
• Feasbility Studies
• Roadway/Interchange
Design
• Bikeway Design
• Site/Parking Lot Design
• Pavement Engineering
• Cost Estimating
• Utility Relocation
Coordination
• Stage Construction
• Construction Schedules
• Funding Assitance
• Grant Writing
• Design Support During
Construction
VIBEAUMONT
cau�I�,
Mr. Darwin Cruz has experience in all aspects of project design and project management for various transportation, utility infrastructure, and safety improvement projects in southern California. He has lead development of project planning reports, preliminary engineering studies and environmental documents, and PS&E packages for various City, County, University, regional agency, and Caltrans transportation projects.
As Project Manager, Darwin will ensure sufficient resources are available to the team to complete all assigned tasks on schedule, within budget, and to the City's satisfaction. He will be available to meet with and present to City leadership/stakeholders, assist with funding and obtain project approvals.
EXPERIENCE
I-5/SR-56 Interchange Project, San Diego, CA 1 Task Order Manager and Project Engineer developed design alternatives to meet the project's purpose and need, provided coordination, review, and oversight for preparation of engineering and environmental technical studies, and completed the Final Project Report. The I-5/SR-56 Interchange Project PA&ED phase analyzed multiple alternatives to address the "missing" direct freeway -to -freeway connectors to and from the north at the existing interchange.
Palm Avenue/I-805 Interchange, San Diego, CA 1 Project Manager for the PS&E phase for the modifications to improve traffic operations and alleviate future traffic congestion at the I-805/Palm Avenue interchange.
The project includes complete street upgrades, modernization, and bridge widening/seismic retrofits of the existing interchange and Palm Ave overcrossing structure. The City of San Diego is the lead agency and Caltrans District 11 will Advertise, Award, and Administer construction.
Darwin is managing a multi -disciplinary team for completion of the final design/specifications, right of way acquisition, and construction support.
Dokken successfully secured a 2022 Bridge Investment Program Grant through the DOT/FHWA for $24M in Federal match funding.
Friars Road/SR-163 Interchange, San Diego, CA 1 Design Engineer responsible for development of stage construction and traffic handling plans, CPM construction schedule, and geometric design oversight for the Friars Road/SR-163 Interchange Project. Darwin also prepared the Transportation Management Plan and coordinated the lane closure requests with the Caltrans District 11 Traffic Management Branch. The project improved the interchange and bicycle, pedestrian, and vehicular traffic operations along Friars Road and at the ramp intersections. ® ENGINEERING
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DOKKEN MARY ELIZABETH WESTRUM, PE
ENGINEERIN
EDUCATION
2006, BS Civil Engineering
Tufts University
REGISTRATION
California Professional Civil
Engineer, #C75418
EXPERIENCE
18 Years (All w/Dokken)
ROADWAY PROJECT ENGINEER
BEAUMONT
c x�,
Ms. Mary Elizabeth Westrum has design experience in many aspects of roadway, interchange, and highway design. Mary Elizabeth also has significant experience in the preparation of PSRs, PRs, Noise Abatement Decision Reports, Preliminary Engineering Reports, and PS&E packages.
Her duties have included the design of horizontal alignments, vertical profiles and superelevation diagrams, roadway alternative analysis, stage construction, right of way engineering support, and preparation of cost estimates.
EXPERIENCE
Friars Road/SR-163 Interchange, San Diego, CA 1 Project Manager responsible for the preparation of the Project Report, coordination of the environmental efforts on the Environmental Document, production of the Phase I PS&E, and preparation of the Plan of Finance for this project, which improved the State Route 163/Friars Road interchange, enhanced traffic operations on Friars Road including the SR -163 ramp intersections with Friars Road, and improved bicycle and pedestrian operations.
I-215/Scott Road Interchange, Menifee 1 The project involves reconfiguration of the existing 1-215 and Scott Road Interchange and replacing the existing Scott Road overcrossing. Mary Elizabeth assisted with roadway geometric design and was responsible for preparing the Preliminary NADR and updating the cost estimate.
I-10/Indian Canyon Drive Interchange, Palm Springs, CAI Design Engineer responsible for reviewing and adjusting geometrics, developing the Final Project Report, preparing PS&E, and providing design support during construction. The preferred alternative included a westbound loop on -ramp from Indian Avenue and a westbound hook off -ramp that joins with 20th Avenue, the frontage road. To ensure driver comfort, a short slip on -ramp was created at 20th Avenue allowing drivers to re-enter the freeway at the terminus of the westbound off -ramp. In the eastbound direction, both the on -ramp and off -ramp terminate at an intersection with Garnet Avenue, a frontage road; the ramps are both hook ramps.
Palm Avenue/I-805 Interchange, San Diego, CA 1 Project Engineer responsible for the PS&E design to improve traffic operations and alleviate future traffic congestion at the I-805/Palm Avenue interchange.
The project includes widening of the local roadway and Palm Avenue overcrossing to provide additional storage capacity for dual -left turn lanes at the ramp intersections, widened sidewalks and new Class IV bikeways in both directions along Palm Ave, as well as modifications to the interchange ramps, including a new HOV lane, ramp metering and intersection traffic signaling. Bicycle and pedestrian circulation along Palm Avenue will also be improved within the project limits. ® ENGINEERING
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DOKKEN FRANKLIN FLORES, PE
ENGINEERING
EDUCATION
2008, BS Civil Engineering
San Diego State University
REGISTRATION
California Professional Civil
Engineer, #C83968
EXPERIENCE
16 Years (All w/Dokken)
ROADWAY DESIGN ENGINEER
Mr. Franklin Flores has design experience in many aspects of roadway, interchange, and highway design. His duties have included leading design of horizontal alignments, vertical profiles, roadway and overhead/roadside signs, superelevation diagrams, bikeway facility designs, signing and striping, stage construction and traffic handling plans, ADA upgrades, roadway alternatives analysis, and preparation of cost estimates.
EXPERIENCE
Friars Road/SR-163 Interchange, San Diego, CA 1 Frank assisted senior engineers with preparation of stage construction and traffic handling plans during PS&E phase. Stage construction plans included temporary signing and striping plans, detour plans, and stage construction quantities. He also assisted with roadway geometric design. The project involves modifications to improve the State Route 163/Friars Road interchange, enhance traffic operations on Friars Road including the SR - 163 ramp intersections with Friars Road, and improve bicycle and pedestrian operations.
I-215/Scott Road Interchange, Menifee 1 Frank assisted preparing stage construction and traffic handling plans during the PS&E phase. Stage construction plans included temporary signing and striping, detour plans, and stage construction quantities. The project involves reconfiguration of the existing 1-215 and Scott Road Interchange and replacing the existing Scott Road overcrossing. He also assisted with roadway geometric design and signing plans.
I-5/SR-78 Preliminary Engineering Studies, San Diego, CAI Frank prepared preliminary roadway geometric design for several alternatives.
He also assisted with alternatives evaluation and development of preliminary engineering studies for improvements at the I-5/SR 78 freeway -to -freeway interchange. The results were packaged in a Preliminary Engineering Feasibility Study to present to local agencies for possible further study.
E Palomar Street Transit Station, Park & Ride and DAR at 1-805, Chula Vista, CA 1 Frank assisted in roadway geometric design and cost estimates. The project includes the addition of a new freeway access point via a direct access ramp (DAR) and reconstruction of the existing overcrossing structure at East Palomar Street. The project required close coordination with the City of Chula Vista, Caltrans, SANDAG, SDG&E and MTS. Additional project components include detailed drainage analysis and design, retaining wall and sound wall design, utility relocation coordination, stage construction, and right-of-way acquisition. Frank also provided construction support through project completion and closeout. ® ENGINEERING
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DOKKEN CHARLES TORNACI, PE
ENGINEERING -
EDUCATION
1999, BS Civil Engineering
Cal Poly San Luis Obispo
REGISTRATION
California Professional Civil
Engineer, #C66058
EXPERIENCE
24 Years (All w/Dokken)
STRUCTURES PROJECT ENGINEER
BEAUMONT
Mr. Charles Tornaci is Dokken's San Diego structures team leader, both overseeing and performing the structural analysis and design efforts for bridge projects in Southern California. With over 24 years of experience on structural transportation projects, he is very familiar with Caltrans Local Assistance and Division of Structures standards and practices, specializing in innovative and cost-effective design solutions. He has been involved in a range of projects involving planning, design, construction, and seismic retrofits of vehicular and pedestrian bridges, retaining walls, stairways, and bike trails.
EXPERIENCE
1-215/Scott Road Interchange, Riverside County, CA 1 Structures Project Engineer responsible for the design and PS&E delivery of a two -span bridge replacement as part of the Scott Road/I-215 Interchange project in the city of Menifee. Ultimate width replacement was revised to a phased approach to accommodate funding changes, requiring redesign following updated Caltrans design codes and standards, which was completed and approved in an 11 - month timeframe.
Friars Road/SR-163 Interchange, San Diego, CA 1 Charles was responsible for the design and oversight of 3 overhead bridge mounted signs on Friars Road OC, 9 retaining walls along Friars Road, and a culvert extension within Caltrans right-of-way below Friars Road. The culvert extension required a realignment of the existing maintenance path, necessitating a soldier pile retaining wall to support the existing parking lot. Culvert extension and retaining walls also required special design to clear existing utilities (including numerous VCP sewer lines) and stay within existing right-of-way limits. Charles also was responsible for providing oversight and QA/QC for the Friars Road OC widening and associated sub -ground anchor retaining walls supporting the widening and realigned access ramps.
E Palomar Street Transit Station, Park & Ride and DAR at 1-805, Chula Vista, CA 1 Charles was responsible for the Type Selection submittal and approval, as well as the Independent Design Check of the overcrossing and DAR structures, in addition to overseeing the design of 7 special design retaining walls incorporating architectural features developed by Caltrans. The improvements include the addition of a new Park and Ride facility, and a new freeway access point via a direct access ramp (DAR) and replacement of the existing overcrossing structure at East Palomar Street.
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DOKKEN VANESSA COTHRAN, SR/WA
ENGINEERING
EDUCATION
2011, BA Sociology
CSU Sacramento
Completed Courses:
Uniform Act: Appraisal,
Acquisition & Relocation
Requirements Overview
Workshop (FHWA)
Eminent Domain Law Basics
for the Right of Way
Professional (IRWA)
REGISTRATION
CA Licensed Real Estate
Salesperson, #01788740
CA Licensed Notary
Senior Right of Way
Designation (SR/WA)
EXPERIENCE
19 Years (8 w/Dokken)
RIGHT OF WAY/ROE
Ms. Vanessa Cothran has worked in the right of way industry on a variety of public projects. She has proven skills in delivering tasks working independently or as part of a team. She communicates and relates well with people to solve problems and accomplish her professional tasks on time. Vanessa has demonstrated expertise in providing acquisition and relocation assistance services in a timely and cost-effective manner and is knowledgeable regarding the requirements of the Uniform Act and Caltrans policies and procedures.
EXPERIENCE
1-80 Auxiliary Lanes, Placer County, CA 1 This project involves widening the existing Interstate 80 to add an eastbound auxiliary lane between State Route 65 and Rocklin Road, and a westbound 5th lane between Douglas Boulevard and Riverside Avenue. Vanessa's responsibilities include preparing a waiver valuation for 1 parcel.
Indian Canyon Drive and Bridge at UPRR, Palm Springs, CA 1 To improve traffic circulation and safety, Indian Canyon Drive was widened from 2 to 6 lanes from the Union Pacific Railroad (UPRR) overcrossing to Garnet Avenue. North and south bridge approaches were constructed, the existing 4 -span UPRR overcrossing was demolished, and a new 2 -span bridge structure was constructed over UPRR Right -of -Way. Vanessa was responsible for the acquisition of 9 parcels, including 6 temporary construction easements.
BEAUMONT
South Palm Canyon Drive Low Water Crossing, Palm Springs, CA 1 This project proposes to replace the existing low water crossing on South Palm Canyon Drive at Arenas Canyon South tributary, with a four -lane bridge structure to provide year-round access, improve safety, and improve operations on the facility. The existing low water crossing is located immediately north of the intersection of South Palm Canyon Drive and Bogert Trail. Currently, access is limited on South Palm Canyon Drive during storm events due to flooding. Vanessa was responsible for acquiring 2 environmental permit to enters and coordinating the acquisition and escrow of a conservation easement.
Highway 86 Water Transmission Line Phases 3 & 4, Imperial and Riverside County, CA 1 This project proposes to replace approximately
13.4 miles of existing 16- inch and 18 -inch diameter transmission mains from 84th Avenue south to CVWD's Reservoir 1092 site located in Riverside and Imperial County. Vanessa is responsible for coordination with property owners regarding right of entry agreements, acquisition, and escrow coordination for approximately 90 parcels.
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DOKKEN ZACH LIPTAK
ENGINEERIN
EDUCATION
2014, BS Environmental
Science, California State
University, Sacramento
LICENSES/CERTIFICATIONS
• 2015, Institute of Noise
Control Engineers (INCE)
• 2015, Environmental
Applications of GIS for
ESRI ArcMap GIS
Mapping Software
• 2015 FHWA Traffic Noise
Model 2.5 (TNM 2.5)
EXPERIENCE
12 Years (All w/Dokken)
ENVIRONMENTAL LEAD
Mr. Zach Liptak is a Senior Environmental Planner with 12 years of experience in the various stages of environmental compliance including securing regulatory permits for projects, preparing and finalizing NEPA/CEQA environmental documents, environmental technical studies, and regulatory permitting. Zach is skilled in scoping, inventory, analysis of environmental resources that may be impacted, securing approvals from WRMSHCP, and complex environmental documents such as EIRs and EISs.
EXPERIENCE
McCall Boulevard & 1-215 Interchange, Menifee, CA 1 This project will reconstruct the McCall Boulevard/ 1-215 interchange and widen McCall Boulevard to address traffic congestion and delays associated with surrounding developments. Zach is responsible for leading the environmental efforts on the project, oversight and preparation and approval of all technical studies including biological, cultural, air quality, noise, water quality, and visual/aesthetics. Caltrans District 8 is the CEQA and NEPA lead agency, and Zach is currently preparing the CEQA Initial Study and NEPA Environmental Assessment. Zach secured approval of VMT mitigation from Caltrans District 8 to ensure the environmental document would remain an Initial Study under CEQA even with a Vehicle VMT increase of 2.4 million additional VMT with the project.
I-215/Scott Road Interchange, Riverside County, CA 1 This project widened a rural two-lane connection between Interstate 215 and State Route 79 to a six -lane road, realigned the four diamond on- and off -ramps, and constructed a new loop on -ramp in the northwest quadrant and a new loop off -ramp in the northeast quadrant of the interchange. After environmental approval of the CEQA/NEPA document, the project was phased and required a revalidation. Zach prepared all the required environmental technical study addendums and submitted the CEQA/NEPA Revalidation to Caltrans for approval. Zach was also responsible for preparing and securing the required the required regulatory permits (401/404/1602) for construction of the interchange.
I-10/Portola Avenue Interchange, Palm Desert, CA 1 This project will construct a new interchange in Palm Desert along 1-10 and will construct an overpass with freeway connectors at Varner Road and Dinah Shore Drive. The project will realign Varner, which currently serves as a frontage road, as well as a grade separation between traffic and the UPRR tracks paralleling the freeway. Due to the need for a large stormwater channel, extensive coordination with CVWD has been required for the project. Zach assisted in the preparation of technical studies, was responsible for coordinating and meeting with Caltrans staff to secure environmental approval of the IS/EA, and prepared technical revalidations during PS&E. ® ENGINEERING
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DOKKEN JASON PACK, TE
TRAFFIC ANALYSIS
ENGINEERING
EDUCATION
1999, BS Civil Engineering
UC Davis
REGISTRATION
California Professional Traffic
Engineer, #TR 2402
EXPERIENCE
24 Years
BEAUMONT
CuP�wtrun,
Mr. Jason D. Pack is a Principal with Fehr & Peers located in Southern California. He is actively involved on a wide variety of project work but also finds time to lead the firm's research and development efforts in Emergency Evacuation assessment. Jason has an extensive background in travel demand forecasting, traffic operations assessment (including micro -simulation assessment), VMT analysis, big data analysis, transit ridership forecasting, and transportation impact studies involving NEPA and CEQA. His focus is to utilize his experience and the technical resources of the company to help clients answer their toughest questions related to mobility.
His recent work has included forecasting and operations assessment for large infrastructure improvements, developing recommendations for SB 743 implementation (California's requirements to consider VMT as an impact metric under CEQA), assisting agencies with establishing VMT banks/exchanges, emergency evacuation assessment to respond to new legislative requirements (SB 99 and AB 747) and development of innovative transportation policies to assist City's advancing transportation into the future.
EXPERIENCE
CEQA/NEPA Assessment 1 Jason has completed transportation assessments for over 150 projects in support of CEQA or NEPA documentation. These include impact assessment to support negative declarations, transportation sections for EIRs, and transportation sections for EISs or joint EIR/EISs. Jason has actively been involved in assisting jurisdictions with SB 743 implementation. Example projects are noted below:
• SBCTA SB 743 Countywide VMT SB 743 Implementation Phase I, • SBCTA SB 743 Countywide VMT SB 743 Implementation Phase II (VMT mitigation bank/exchange program)
• WRCOG VMT SB 743 Implementation Study, CA
Interchange and Corridor Studies 1 Jason has completed the Traffic Study/Report for numerous transportation infrastructure studies throughout California. The most notable of these studies are described below:
• 1-15 Express Lanes Southern Extension (ELPSE) PA/ED, Riverside County
• McCall Boulevard & 1-215 Interchange
• 1-15 Express Lanes PS&E, San Bernardino County
• 1-15 Corridor Operations Project (COP) PA/ED, Corona
• 1-15 Interim Corridor Operations Project (ICOP) PA/ED, Corona ® ENGINEERING
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APPENDIX C
Detailed Scope of Work
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Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
BEAUMONT
CuP�wtrun,
Appendix C: Detailed Scope of Work
Our team has developed a comprehensive scope of services for the City of Beaumont, to streamline approval by Caltrans District 8 and expedite NTP for the next Phase of the I-10/Oak Valley Parkway Interchange Project. With the preliminary engineering, environmental document, and design phases fully funded through local development contributions to the TUMF Program, CONSULTANT Engineering commends the City management team in its proactive approach to developing a NEPA certified and shovel ready project that will be well positioned for discretionary Federal grant opportunities. To allow the City to pursue potential Federal reimbursement of funds expended during the PA&ED phase, we have taken the time to develop a detailed scope of services utilizing Caltrans nomenclature and organization structure from the Caltrans Work Breakdown Structure Guidelines. This will allow for maximum leveraging of local monies with the FHWA and future federal match. Through our extensive experience with Caltrans District 8 and under the Caltrans Oversight process, we can anticipate all formal deliverables required to support the PA&ED milestone. We also understand the value of maintaining flexibility within the Scope of Services to accommodate issues that may not be fully identified from the Project Initiation Document phase. Several Optional tasks have been provided to account for unknowns that will be defined as the project progresses.
TASK A — PROJECT ADMINISTRATION AND PROJECT MANAGEMENT
Dokken Engineering will provide project management services for the duration of PA&ED. Management of the project team will occur through a focused effort involving continuous communication, active coordination, budget monitoring and planning. The project manager will facilitate internal and external meetings (kickoff, PDTs, focus meetings), manage subconsultants, monitor/drive the project schedule, and prepare/execute a Quality Control Plan throughout this phase of work. Written and verbal status reports will be provided to the client on a regular basis. A Kick-off Meeting and Monthly Project Development Team (PDT) meetings will be scheduled with key team members from Caltrans within 15 days of Notice to Proceed (NTP). Bi-weekly Management Briefings will be scheduled upon receipt of NTP.
A.1 PDT and Kick-off Meetings
CONSULTANT will organize, attend, and facilitate meetings, as necessary, to provide progress updates, coordinate among technical disciplines, and facilitate overall project communication. For each meeting, CONSULTANT will provide meeting notice, prepare meeting materials and agenda, attend and facilitate the meeting and prepare meeting minutes. CONSULTANT will consult with the City of Beaumont (CITY) project manager prior to each meeting to get input regarding the agenda. The following meetings are anticipated for this project:
• Kickoff Meeting: Within 15 days of Notice to Proceed (NTP), CONSULTANT will organize a kickoff meeting with all key personnel, design team members and representatives from Caltrans, (Caltrans) Office of Specially Funded Projects (OFSP), RCTC, and CITY. The purpose of this meeting will be to review the goals and objectives of the project, discuss each team member's roles and responsibilities, identify critical project issues, and obtain consensus project delivery schedule, including task directions. The kickoff meeting ensures that everyone on the project team is functioning with the same understanding regarding project delivery.
• PDT Meetings: The Project Development Team (PDT) meetings will serve as the primary forum for reviewing the status of the project and identifying and resolving project design issues. Attendees are anticipated to include CITY staff, Caltrans, CONSULTANT, and subconsultant task leads. Throughout the anticipated duration of the project, the CONSULTANT plans to hold monthly PDT meetings to review document submittals, resolve design issues, discuss comments and proposed resolutions, discuss DOKKEN
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progress, and address any other concerns. Twenty two (22) PDT meetings are assumed, based on the preliminary project delivery schedule for PA&ED.
Deliverables: Meeting Notices, Agendas, Exhibits, and Minutes A.2 Permits and Right of Entries
Following the receipt of the NTP, the CONSULTANT will submit an Encroachment Permit application, attachments, and supporting documentation to the City to be forwarded to Caltrans to allow field staff to conduct general site visits, geotechnical samplings for hazardous materials testing, and stie surveys within the freeway right-of-way. Concurrently, CONSULTANT will identify additional locations outside the freeway right-of-way where it will be necessary to obtain specific rights -of -entry from affected property owners for geotechnical sampling or placement of temporary equipment for noise measurements. CONSULTANT will provide a list of property owners that will be affected by the project and will inform the CITY if support is required to obtain the rights -of -entry permits.
Deliverables: Encroachment Permit Package, Right of Entry forms A.3 Project Delivery Schedule
Within one (1) month of NTP CONSULTANT will provide a detailed project schedule, which indicates milestones, major activities, deliverables, task dependencies, and durations to the CITY for review and comments. The schedule shall be developed in Microsoft Project and in critical path method format with sufficient detail to support tracking of all major project deliverables and associated reviews/approvals. The schedule will reflect assumed review times by all agencies involved. Review of the schedule will occur at subsequent PDT meetings and adjustments will be made, if necessary, due to changing circumstances.
Deliverable: Project Delivery Schedule and Updates
A.4 Contract Administration (Invoice, Progress Reports, management of scope/budget, etc.) CONSULTANT will schedule all work necessary to complete the project while administering, monitoring, and controlling the effort and progress of the proposed services as follows:
• Set up an internal project accounting, reporting, and invoicing system in accordance with the City's needs.
• Prepare monthly Progress Reports indicating work accomplished the previous month, anticipated work to be completed the next month, issues requiring resolution, milestones achieved, meetings held, actions taken, approval actions required, coordination issues and design schedule impacts to accompany invoices.
• Execute contracts with the proposed subconsultants for the scope of services described herein, track the work progress of the proposed subconsultants, and review their invoices for format and content compliance.
Deliverables: Progress Reports
A.5 Agency Coordination (CT, CDFW, FHWA, USFWS, utility companies, etc.) CONSULTANT will coordinate with other agencies involved during the PA&ED phase for compatible design.
Coordination may include but will not necessarily be limited to the following: Caltrans, California Dept. of Fish and Wildlife, Federal Highway Administration, Santa Ana Regional Water Quality Control Board, U.S.
Fish & Wildlife Service, Utility Companies, Army Corps of Engineers. Caltrans will exercise review and approval functions through the CITY at key points in the development process. All contacts with Caltrans will be directed through CITY. The CITY will conduct reviews, in addition to the monthly project status ® ENGINEERING
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reports and meetings. All meetings with other outside agencies will be scheduled by CONSULTANT with approval from the CITY.
Deliverables: Correspondence, Meeting Minutes
A.6 Bi-weekly City Briefing and Focus Group Meetings
CONSULTANT will schedule and facilitate bi-weekly meetings with the CITY project manager and subconsultant task leads to coordinate elements of the preliminary design and technical studies, review upcoming deliverables, and resolve project issues. CONSULTANT will coordinate, attend, and present project specific updates to each stakeholder (utility agencies, various CITY Departments, Caltrans functional groups, and others) as needed to facilitate decisions to move the project forward. Written and verbal reports will be provided to the client on a regular basis.
Deliverables: Correspondence, Action Items List
A.7 Quality Management Plan/Memorandum
CONSULTANT will prepare a Quality Assurance/Quality Control Process Memorandum for the PA&ED phase to summarize QA/QC general criteria, company policy guidelines, project staff responsibilities, QA procedures, QC checklists, and QC deliverables. Exhibits and plans will also be checked, corrected, and backchecked for accuracy and completeness. CONSULTANT will review subconsultant environmental and engineering report submittals to ensure that appropriate background information, study methodology, interpretation of data, format and content are completed in accordance with current standards.
Deliverable: Quality Management Plan/Memo
A.8 Agreement Support (Coops with Caltrans)
CONSULTANT will assist with a Cooperative Work Agreement between the State of California and the City of Beaumont to establish a mechanism for CITY reimbursement to the State for oversight services during preliminary and final design phases. If necessary, CONSULTANT will provide further support to the CITY to outline and initiated any future cooperative agreements required with Caltrans for right of way acquisition coordination/oversight and construction advertise, award, and administration.
Deliverable: Draft Cooperative Agreement Coordination
A.9 Funding Assistance (Optional Service)
The CONSULTANT will assist the CITY in identifying grant funding opportunities. Potential sources for transportation funding include Solutions for Congested Corridors program, the Active Transportation Program, Local Partnership Program, State Transportation Improvement Program, local road funds, existing traffic impact fees in adjacent jurisdictions, transportation sales taxes, the Bridge Investment Program, and other Federal Funding opportunities. CONSULTANT will prepare up to one (1) funding application as requested by the City.
Deliverable: Funding Application
TASK B — RESEARCH AND DATA GATHERING
CONSULTANT shall research, organize, and review all record project information. This shall include existing topographic mapping, photos, Caltrans bridge and maintenance reports, Caltrans Right -of -Way Maps, "as - built" drawings, geotechnical logs and reports, utility facilities/asset maps, Caltrans Encroachment Permits, records of survey, assessor maps, contract documents, approved development projects for adjacent lands, RCTC Regional Transportation Plan, FEMA mapping and floodplain studies, and any other pertinent data for ® ENGINEERING
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the project. All information gathered under this task shall be organized into a logical file structure and submitted to the City of Beaumont for their project file.
TASK C — TOPOGRAPHIC & RIGHT OF WAY SURVEYS
Survey activities will be conducted to set control, provide preliminary elevations/topographic mapping, and identify preliminary Caltrans access controlled right of way and property boundaries. These activities will commence immediately upon NTP, and the results will provide the necessary information needed to conduct the planning -level analyses in the PA&ED phase of the project.
C.1 Horizontal and Vertical Control Surveys
CONSULTANT will coordinate with Caltrans and CITY to determine the approved project control for the project. CONSULTANT will perform field surveys to search for and tie approved control and benchmarks.
CONSULTANT will prepare a control report, closures, and control diagram of all primary controls to be used for the project. CONSULTANT will set durable control points along the project limits and just beyond for utilization of future surveys and construction control. It is assumed the datum will be provided in California State Plane Coordinates, NAD83 and NAVD88 vertical datums.
Deliverables: Survey Base Files, Survey Control Report
C.2 Aerial Photogrammetric Survey
CONSULTANT will coordinate with Caltrans to facilitate the delivery of an overall photogrammetric, LiDAR supported aerial map and orthophotography. CONSULTANT will set and locate aerial control panels at locations and frequency adequate to meet Caltrans and National Mapping Accuracy Standards of 1" = 50' scale mapping, with 1' contour intervals based on the approved mapping limits. Aerial based topographic mapping will show all visible surface features, 1' contours, DTM ground surface and spot elevations within the mapping limits utilizing the current Caltrans mapping standards. Color photo background imagery will be prepared along the project limits utilizing the aerial photography. The imagery will be adjusted using ortho-correction within the mapping limits, and simple rectification within the ground control limits. It is anticipated that CONSULTANT and aerial firm will provide Caltrans and CITY with the necessary aerial layout and flight plan that will require approval in three stages (ABC Process) per the "Required Materials for Photogrammetric Mapping" standards.'
Deliverables: Aerial Topo Base File, DTM File, Orthophoto Imagery C.3 Topographic Design Survey/Mapping
CONSULTANT will collect visible surface features (sidewalk, curb, gutter, medians, manholes, pull boxes, utility poles, cabinets, etc.) within the project limits utilizing GPS and conventional total station survey methods. Survey information will be used together with the results of the aerial photogrammetric survey to produce a preliminary topographic base map to support the preliminary design phase. The general limits are centered at the I-10/Oak Valley Interchange and will extend northwesterly along 1-10 approximately 5000 feet and approximately 3500 feet southwesterly along 1-10 and will extend along Oak Valley Parkway to a point just beyond the intersections of Desert Lawn Drive to the west and Golf Club Drive to the east, sufficient for realignment and widening.
Deliverables: Topographic Survey Data with DTM, Points Files C.4 Preliminary Right of Way and Boundary Mapping
CONSULTANT will request from Caltrans current Right of Way Maps and Monument Maps along the project corridor. CONSULTANT establish project control and to resolve and map the Caltrans right of way along the project corridor. CONSULTANT will attain the necessary mapping and documentation from CITY to survey DOKKEN C-4 ( P a g e
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and map all adjoining properties within the project limits. Preliminary Title Reports will be secured, as needed, for development of the right of way mapping. Field surveys will be performed to locate monuments, pins, wells and other boundary markers necessary to resolve and map adjoining parcels. An overall LANDNET base map will be prepared as the basis of the right of way and parcel boundaries. Base map will be prepared with sufficient detail and accuracy to be applicable to the development of plats and legal descriptions during later phases of the project.
Deliverables: Right of Way and Boundary Base Map (LANDNET), Preliminary Title Reports TASK D — PRELIMINARY ENGINEERING STUDIES
As part of the preliminary engineering studies, the CONSULTANT shall utilize permits and right of entry approvals completed under Task A.2 to perform site visits, collect field data and conduct preliminary analyses for all technical aspects of the project, including geotechnical, pavement materials, roadway geometric, bridge design, traffic, drainage and storm water. Based on the findings of these studies, the CONSULTANT work collaboratively with all project stakeholders to identify the essential project elements that can be implemented within the available funding constraints. Once the project is defined, structure Advance Planning Studies and Geometric Approval Drawings will be updated and approved for inclusion in the Project Report and Environmental Document.
D.1 Preliminary Drainage/Hydrology Report
CONSULTANT will prepare a Preliminary Drainage and Hydrology Report to document the hydrology and hydraulic analysis based on the City's criteria. The preliminary report will provide a detailed discussion of the existing conditions, post -project drainage patterns and conditions, results of the on -site and off -site hydraulic analyses and any issues of special concern or significance. Boundary conditions for proposed drainage system outfalls for connections to existing systems will be taken from existing FEMA studies, or the CITY will provide or agree to assumed boundary conditions for use in the hydraulic analysis. A Draft Preliminary Drainage/Hydrology Report shall be submitted to the CITY and Caltrans for review, and a Final Preliminary Drainage/Hydrology Report shall be provided addressing all comment/concerns reviewed by the reviewing agencies.
Deliverable: Preliminary Drainage/Hydrology Report (Draft and Final) D.2 Draft Storm Water Data Report
CONSULTANT will prepare a Draft Storm Water Data Report (SWDR) to address the potential for project impacts on water quality, floodplain, and wetlands based on current Caltrans guidelines (Environmental handbook Volume 1, Chapter 9, Water Quality). The report will discuss receiving water conditions, objectives, and beneficial uses, as well as Caltrans standard Best Management Practices (BMPs) and project design features in accordance with the current Caltrans Statewide Storm Water Management Plan. In accordance with the National Pollution Discharge Elimination System (NPEDES) general construction activity stormwater discharge permit, applicable requirements will be identified. A Draft SWDR shall be submitted to the CITY and Caltrans for review, and a Final Draft SWDR shall be provided addressing all comment/concerns reviewed by the reviewing agencies.
Deliverable: PA&ED Level Storm Water Data Report (Draft and Final) D.3 Geotechnical Reports
• Preliminary Geotechnical Design Report (PGDR): CONSULTANT will perform geotechnical engineering analyses and evaluation and prepare a PGDR in accordance with Caltrans Geotechnical Manual for ® ENGINEERING
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Geotechnical Design Report. The PGDR will address the geologic hazards, existing site conditions, seismicity, and the feasibility of identified geotechnical options. • Structure Preliminary Geotechnical Report (SPGR): CONSULTANT will perform a site visit and geotechnical engineering analyses and evaluation and prepare two SPGRs (one for Oak Valley Parkway OC Bridge No. 56-496 and one for Middle Fork San Timoteo Creek Bridge No. 56-215R/L) in accordance with Caltrans Geotechnical Manual for Foundation Reports for Bridges. The SPGRs will provide an overview of the existing foundations, site geology, seismicity, and recommendations regarding suitable and unsuitable foundations.
• Preliminary Materials Report (PMR): CONSULTANT will perform site visit and geotechnical engineering analyses and evaluation and prepare a PMR in accordance with Caltrans Highway Design Manual, Topic 114. The PMR will document the sources of information used and assumptions made. If the preliminary traffic projections and design designations and design traffic indexes become available, the PMR may address the preliminary pavement structure sections.
Deliverables: Preliminary Geotechnical Design Report (PGDR), Structure Preliminary Geotechnical Report (SPGR), Preliminary Materials Report (PMR)
D.4 Updated Geometric Approval Drawings
Based upon the results of the traffic analysis, project mapping, geotechnical study, available data, and input from the CITY and Caltrans, CONSULTAN will prepare a Geometric Approval Drawing (GAD) package to obtain approval of the interchange geometrics for each viable build alternative. The purpose of the GAD is to identify if the proposed design meets the requirements of the Highway Design Manual (HDM), identify grading and preliminary right of way limits, establish a project roadway geometric base map, and formally confirm that the design meets the operational needs of the facility. CONSULTAN will prepare a GAD in strip plot format. The GAD submittal package will include typical sections, plan view exhibits, profiles, superelevation diagrams, a signature block and a traffic volumes diagram. CONSULTAN will present the GAD exhibits and solicit comments from the City, Caltrans, and other stakeholders as approved by the City of Beaumont.
Deliverables: Draft and Final Geometric Approval Drawings for Build Alternatives D.5 Updated Structures Advanced Planning Study
CONSULTANT will prepare Advance Planning Studies (APS) for up to two structure types for each bridge or culvert modification. The plans will adhere to current Caltrans detailing and formatting requirements as specified in Section 3-2 "Advance Planning Studies" of Caltrans OSFP Information and Procedures Guide as well as in Caltrans Memo to Designers 1-8 "Advance Planning Studies".
In general, the APS consists of a single plan sheet, an itemized structure cost estimate, and completion of the "Consultant Prepared Structures Advance Planning Study Checklist". The APS plan sheet (typically 11" x 17") includes a plan view, elevation view, and typical section of the structure with sufficient detail to determine structure limits, feasible structure type, structure depth, foundation locations and costs. The itemized structure cost estimate will be based on approximate quantity estimates using tables from Caltrans Bridge Design Aids manual.
D.5.1 APS for Oak Valley Overcrossing Bridge at 1-10
CONSULTANT will update the Structures Advanced Planning Study prepared from the PSR for the Oak Valley Parkway Overcrossing Bridge (San Timoteo Canyon Road/14th Street) replacement (Bridge No. 56-496). ® ENGINEERING
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D.5.2 APS for Middle Fork Timoteo Creek Bridge at 1-10 Widening CONSULTANT will update the Structures Advanced Planning Study prepared for the PSR for the I-10/Middle Fork San Timoteo Creek Bridge Widening (Bridge No. 56-215).
D.5.3 APS for San Gorgonio Creek Box Culvert (Optional) If necessary, the CONSULTANT will develop a Structures Advance Planning Study for the Township Creek (San Gorgonio Creek Box Culvert) Reinforced Concrete Box (Bridge No. 56-279) Deliverables: Structural Advanced Planning Study Oak Valley Overcrossing Bridge Replacement, Middle Fork San Timoteo Creek Bridge Widening, and San Gorgonio Creek Box Culvert (as needed) D.6 Location Hydraulic Study for San Timoteo Creek
CONSULTANT will prepare a complete hydraulics analysis/study and report for San Timoteo Creek, within the limits of the project, as defined in the Final PSR. Updated project topography will be utilized/assumed for this task. The hydraulics and floodplain study for this task will include HEC-RAS models. The hydraulic study and supporting calculations for San Timoteo Creek will be compiled in a report which will also be used in subsequent FEMA applications (CLOMR and LOMR) for the project. To complete this task CONSULTAN will meet with City Stormwater Division Staff as needed to gain project and detailed concurrence on approach and details, and ultimately gain approval and community acknowledgement needed for the future CLOMR.
Deliverable: Location Hydraulic Study for San Timoteo Creek (Draft and Final) D.7 Traffic Study
During the project scoping process, the CONSULTANT proposes to work with the CITY to review potentially viable alternatives that should be carried forward in the PA&ED process. We anticipate this initial screening to include up to six build alternatives. Up -front interchange layout considerations could reduce the number of viable alternatives to be carried out throughout PA&ED. The scope assumes three project build alternatives (plus the no -build alternative) will be identified and carried through full evaluation for all Caltrans deliverables.
This scope of services assumes analysis at up to the following study intersections:
1. Oak Valley Parkway/Desert Lawn Drive (west)
2. Oak Valley Parkway/Desert Lawn Drive (east)
3. Oak Valley Parkway/I-10 Eastbound Ramps
4. Oak Valley Parkway/I-10 Westbound Ramps
5. Oak Valley Parkway/Golf Club Drive
6. Cherry Valley Boulevard/I-10 Eastbound Ramps
7. Cherry Valley Boulevard/I-10 Westbound Ramps
8. 6th Street/Veile Avenue/I-10 Ramps
9. Beaumont Avenue/4th Street
10. Beaumont Avenue/I-10 Eastbound Ramps
11. Beaumont Avenue/I-10 Westbound Ramps
12. Beaumont Avenue/5th Street
This scope of services assumes analysis of the following freeway locations. Counts will Caltrans PeMS database:
1. Eastbound Freeway Basic, Merge, Diverge, and/or Weave assessment on 1-10 from Boulevard interchange to East of Beaumont Avenue interchange. be collected from
West of Cherry Valley
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2. Westbound Freeway Basic, Merge, Diverge, and/or Weave assessment on 1-10 from East of Beaumont Avenue interchange to west of Cherry Valley Boulevard interchange.
Traffic Volumes Report: The most current information available will be used to prepare traffic forecasts for this project. It is anticipated that RIVCOM, the updated version of RIVTAM consistent with the SCAG 2020 RTP/SCS, will be used in this project for traffic forecasting for project Opening Year and Design Year scenarios. A review of land use in the surrounding study area will be prepared and confirmed with the City.
CONSULTANT will also compare the land use assumptions from RIVCOM to general plan land use assumptions from the City (like those incorporated into the RIVTAM model by CONSULTANT for the Beaumont General Plan assessment).
CONSULTANT will develop the Design Year forecasts by applying the growth calculated from the base year and future year models to the existing traffic volumes. The Opening Year forecasts will be developed using interpolation between existing and Design Year volumes. Given that we anticipate this project to add capacity to Oak Valley Parkway, CONSULTANT will develop different No Build and Build alternative volumes reflecting the added capacity to Oak Valley Parkway (e.g. different number of lanes on this segment of roadway). This is a relatively new requirement by Caltrans to ensure that forecasts are consistent with the lane assumptions between the No Build and Build scenarios.
The AM and PM peak hour and daily volumes will be developed at the study intersections and freeway analysis locations during both Opening Year and Design Year conditions that will be used for other resource categories. To aid in this effort, we will collect daily vehicle classification counts at the following locations that can be used to assist in developing these volumes:
1. Oak Valley Parkway Overcrossing
2. Cherry Valley Boulevard Overcrossing
3. 6th Street, just east of Viele Avenue
4. Beaumont Avenue Overcrossing
Traffic Operations Analysis Report (TOAR): The TOAR will provide summary and conduct operations analysis at study locations for study scenarios, as well as complete a safety review (looking at existing collision information).
This scope of services assumes that CONSULTANT will conduct intersection capacity and freeway capacity assessment using the VISSIM software intersection analysis. CONSULTANT will conduct the AM and PM peak hour LOS analysis at the study intersections and freeway mainline segments during the following scenarios:
• Existing Conditions
• Opening Year No Build Alternative
• Opening Year Build Alternative 1
• Opening Year Build Alternative 2
• Opening Year Build Alternative 3
• Design Year No Build Alternative
• Design Year Build Alternative 1
• Design Year Build Alternative 2
• Design Year Build Alternative 3
This scope assumes that delay and level of service will be reported at all intersections. Queuing estimates will be provided for movements along Oak Valley Parkway and at all off -ramps. CONSULTANT assumes two ® ENGINEERING
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rounds of draft submittal, review, and comments from Caltrans. CONSULTANT will respond to two rounds of consolidated comments and submit the Final Document.
Deliverables: Traffic Volumes Report, Traffic Operations Analysis Report (Draft and Final) D.8 Intersection Control Evaluation (ICE)
CONSULTANT will evaluate the project in accordance with Caltrans Traffic Operations Policy Directive 13-02:
Intersection Control Evaluation (ICE). This analysis will be performed at the 1-10 ramp intersections with Oak Valley Parkway plus the adjacent intersections. Since the PSR predated the ICE requirement, we will complete a Step 1 (screening assessment) and Step 2 (full assessment) at the intersections on Oak Valley Parkway. CONSULTANT has assumed one set of comments on each submittal and resubmit both documents as final
Deliverable: Intersection Control Evaluation
D.9 Vehicle Miles of Travel (VMT)
With SB-743, CEQA must now evaluate VMT as the impact metric associated with transportation. For the PA&ED phase of the project, Caltrans has defined the following key deliverables that will be completed by CONSULTANT as part of this effort:
• Induced Travel Study Methodology Memorandum —This will document and describe how the VMT assessment will be completed including the methodology employed for the effort. • VMT Study, Draft —The draft quantitative VMT analysis results will be documented in a report. Any significant VMT impacts will be identified.
• VMT Study, Final — We will respond to Caltrans comments on the draft submittal as final. This document will be shared with Caltrans Headquarters for concurrence. • Mitigation Scoping Plan - This step is only required if the project is determined to lead to a measurable and substantial increase in vehicle travel. However, this document will summarize any proposed mitigation associated with the project to off -set the induced travel impacts of the project. • Induced Travel Risk Assessment - This step is only required if the project is determined to lead to a measurable and substantial increase in vehicle travel and the induced VMT is not fully mitigated. A subsequent memorandum summarizing the findings will be submitted to Caltrans Headquarters for review and concurrence documenting why VMT mitigation is not feasible with the project.
CONSULTANT budget assumes that we will submit two rounds of documents for review for each of these deliverables: a draft document submitted to Caltrans and a final document that responds to Caltrans comments. Based on other studies completed, CONSULTANT current recommended practice is to document induced VMT estimates from both the RIVCOM model and using the Caltrans NCST calculator and also document the limitations of both approaches. We will also reduce the induced VMT estimates associated with truck travel in both estimates as SB 743 only addressed induced travel associated with passenger cars.
This nuance will change the level of mitigation and is important to distinguish as part of the VMT estimates.
Finally, the VMT assessment and all draft documents will use the Caltrans TAF (Transportation Analysis Framework) and TAC (Traffic Analysis for CEQA) to guide the analysis process.
Deliverable: Travel Study Methodology Memo, VMT Study (Draft and Final) TASK E — ENVIRONMENTAL DOCUMENTATION AND TECHNICAL STUDIES The environmental work for the project will be carried out in accordance with National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) requirements. Caltrans will serve as the CEQA lead agency and the NEPA lead agency for the I-10/Oak Valley Parkway Project PA&ED phase. Based on the DOKKEN C-9 ( P a g e
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project scope defined during Project Initiation Document phase, the project team will conduct a field review and obtain concurrence on the necessary environmental technical studies via the Preliminary Environmental Study form. The project team will conduct the environmental studies, anticipated to include biology, cultural, hazardous waste, noise, visual, air/water quality, paleontological, community, vehicle miles traveled (VMT), and Native American consultation and submit to Caltrans District 8 environmental staff and the CITY for review and approval. Once completed, the technical studies will be summarized in the combined NEPA/CEQA document and circulated for public review. Caltrans will ultimately certify the CEQA document and NEPA EA. The CEQA document is anticipated to be an Initial Study Mitigated Negative Declaration. Optional tasks have been provided, including in the event that an Environmental Impact Report is required.
E.1 Preliminary Environmental Evaluation and Caltrans Coordination CONSULTANT will review the previously prepared Preliminary Environmental Analysis Report and coordinate with Caltrans to confirm the required technical studies. A brief memorandum describing the technical studies anticipated will be prepared and submitted to the CITY and Caltrans for concurrence. CONSULTANT will also provide an updated Project Description and Purpose and Need to the CITY and Caltrans and coordinate approval of the Project Description to be included in the technical studies.
Deliverable: Environmental Scoping Memorandum
E.2 Initial Public Scoping Meeting / Notice of Preparation An initial public scoping meeting will be held in which the stakeholders, responsible agencies, and community will be provided an opportunity to comment on the project and to determine the potential public support or opposition to the project. If it is determined that the project will experience significant unavoidable impacts due to VMT under CEQA, CONSULTANT will prepare a Notice of Preparation (NOP) for an Environmental Impact Report and will circulate the NOP to all responsible agencies. The review period of the NOP is 30 days and requires a Public Scoping Meeting included in this task. The NOP will include a description of the project, a location map, identification of potential environmental issues, and probable environmental effects of the project. Once the 30 -day review is complete and agency comments have been received, preparation of the draft Environmental Document can commence.
Deliverables: Meeting Materials, Notice of Preparation
E.3 Environmental Focus Group Meetings
CONSULTANT will coordinate environmental focus group meetings, as needed, to solicit feedback and address concerns from stakeholders, potentially including emergency services and other transportation related personnel. These focus group meetings will establish rapport and help build support from this important group of stakeholders. CONSULTANT will coordinate and facilitate in -person or virtual stakeholder meetings. The focus group meetings will deliver project information and opportunities for individuals to provide feedback.
Deliverables: Meeting Materials
E.4 Phase I Initial Site Assessment Addendum and Hazardous Waste Phase II Preliminary Site Assessment (Title 22, ADL, Asbestos)
CONSULTANT will prepare an addendum to the previously prepared Phase I Initial Site Assessment (ISA) due to the age of the documentation. CONSULTANT will perform a reconnaissance of the Site to assess conditions for the presence or make visual observations of indicators of the potential existing presence, of hazardous materials, hazardous wastes, or soil and/or groundwater impacts on the Site. These indicators include, but are not limited to, 55 -gallon drums, USTs and aboveground storage tanks, chemical containers, DOKKEN C-10 ( P a g e
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waste storage and disposal areas, industrial facilities, discolored surficial soils, electrical transformers that may contain polychlorinated biphenyls (PCBs), and areas conspicuously absent of vegetation. CONSULTANT will also review the Standard Environmental Records Sources: Federal and State referenced in American Society for Testing and Materials (ASTM) Designation E 1527-13 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process to obtain information regarding the potential presence of hazardous materials/wastes on the Site or on properties located within the approximate minimum search distance specified for each source. Upon completion of these tasks, CONSULTANT will prepare a report summarizing the findings of the ISA which will qualitatively describe the potential for environmental impairment of the Site. The report will include a completed Caltrans ISA Checklist.
Additionally, CONSULTANT will perform a Phase 11 Preliminary Site Investigation addressing potential hazardous materials in general accordance with the Caltrans guidelines. Phase 11 soil sampling and analysis will be conducted to evaluate concentrations of Title 22 metals (including aerially deposited lead [ADL]), petroleum hydrocarbons, and organochlorine pesticide concentrations in soil within the proposed right-of- way take and project limits. Hazardous materials survey will be performed to evaluate suspect asbestos containing materials and suspect lead and chromium containing paints and traffic striping used in bridge and roadway constructions.
Deliverables: Phase I ISA Addendum and Phase 11 PSI Report E.5 Prepare Area of Potential Effects Exhibit
CONSULTANT will prepare an Area of Potential Effect (APE) exhibit. The APE will determine the limits of field surveys and report documentation. CONSULTANT will coordinate with Caltrans cultural staff to receive feedback and ultimately approval and signature on the APE Map to be included in the cultural documentation.
Deliverable: APE Exhibit
E.6 Section 106/AB 52 Consultation
CONSULTANT will utilize the list provided by the Native American Heritage Commission and Caltrans' AB 52 Consultation List to contact Native American groups. With Caltrans approval, CONSULTANT, will contact each group via certified mail to initiate consultation under Section 106 and AB 52. After 28 days, CONSULTANT will follow up via telephone with those groups that have not responded to the initial letter. CONSULTANT will document all Native American consultation efforts in cultural resource and environmental documentation.
Deliverable: Native American Consultation Log
E.7 Historic Property/Archaeological Survey Report
CONSULTANT will to prepare cultural documentation in accordance with Section 106 of the National Historic Preservation Act and will follow the requirements set forth in the Caltrans Environmental Handbook Volume 11, Cultural Resources and the Programmatic Agreement among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the California Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it pertains to the administration of the Federal -Aid Highway Program in California. This work will include the efforts to record archaeological and historical resources identified within the study area. A Historic Property Survey Report (HPSR)/Archaeological Survey Report (ASR) will be prepared to identify and evaluate each cultural resource in the project area and evaluate the potential for impacts this project could have on those resources.
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Deliverables: Historic Property Survey Report/Archaeological Survey Report E.8 Noise Study Report
CONSULTANT will prepare a Caltrans format Noise Study Report pursuant to NEPA that assesses the project's potential effects on existing and future noise conditions, including construction impacts.
CONSULTANT will review applicable Federal (Caltrans) and City noise and land use compatibility criteria for the project area. Noise standards regulating noise impacts including Federal Highways (FHWA) Noise Abatement Criteria (NAC) and standards included in the City's Noise Ordinance will be discussed for sensitive land uses adjacent to the project. The areas with potential future noise impacts have been identified using land use information and field reconnaissance. The project area contains adjacent sensitive noise receptors, and this project is changing the vertical and horizontal roadway alignment so noise impacts and potential abatement must be considered.
Deliverable: Noise Study Report
E.9 Noise Abatement Decision Report (Optional Service)
Based on the Noise Study Report, if noise impacts warrant abatement, CONSULTANT, will prepare a Noise Abatement Decision Report (NADR). The NADR will include design information and estimated costs of any proposed soundwalls, and applicable criteria to evaluate the reasonableness and feasibleness of constructing the noise abatement. This will be based on constructability of the barrier, cost of building the barriers, and allotment of abatement cost per resident. If a soundwall is evaluated as both reasonable and feasible, CONSULTANT, will coordinate with the public to determine if they want the wall.
Deliverable: Noise Abatement Decision Report
E.10 Air Quality Technical Report
CONSULTANT will prepare an Air Quality Report for the project's operation and construction in accordance with the Caltrans' Transportation Project Level Carbon Monoxide (CO) Protocol and the California Air Resources Board (CARB), Riverside County District, and CEQA regulations for the South Coast Air Basin (SCAB).
For the description of existing ambient air quality, the report will use baseline and project -setting meteorological and air quality data in the area developed through the CARB, along with climatological and air quality profile data gathered by the South Coast Air Quality Management District. Air quality data from the Lake Skinner, Lake Elsinore, and Perris monitoring stations (the nearest air quality monitoring stations) will be included to help highlight existing air quality local to the proposed project site. Other sources such as regulatory documents, professional publications, and previous experience in the project area will supplement background information.
The CITY is in non -attainment for PM2.5, PM10, and Ozone under California regulations and PM2.5 and 8 - hour Ozone under Federal regulations. As a component of the Air Quality Report, the project will undergo Interagency Consultation with SCAG's Transportation Air Quality Conformity Group to confirm it is not a Project of Air Quality Concern, per the Environmental Protection Agency's Criteria for Projects of Air Quality Concern (40 CFR 93.123 (b)(1)). CONSULTANT will prepare and submit the required forms and information to SCAG and call in to the monthly project review and concurrence to represent the project. The results of this Interagency Consultation will be documented in the Air Quality Report and concurrence from SCAG's Transportation Air Quality Conformity Group will be attached as an appendix to the report.
After approval of the Air Quality Report and circulation of the Draft Environmental Document, CONSULTANT will prepare an Air Quality Conformity Analysis consistent with FHWA and Caltrans requirements to ® ENGINEERING
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demonstrate that the project meets the project level air quality conformity requirements. This subsequent analysis will be reviewed by Caltrans and forwarded to FHWA for review and concurrence with the project level conformity determination.
Deliverable: Air Quality Report
E. 11 Community Impact Assessment
CONSULTANT will prepare a Community Impact Assessment (CIA) to document the potential impacts of this project on the local community, minority, and low-income populations as well as evaluating the potential for public controversy. This report will evaluate the land acquisitions, changes in the noise and visual environment, and impacts on cultural/biological resources that may be important to the community.
Pursuant to NEPA requirements, impacts to low-income population will be evaluated consistent with federal Environmental Justice policy. The CIA will be based on current Caltrans Guidelines (Environmental Guidelines Volume 1, Chapter 24 — Community Impacts) and will discuss social impacts, businesses and residences affected by the project, and community resources such as schools, parks, and emergency services. Residential relocations are not anticipated.
Deliverable: Community Impact Assessment
E.12 Visual Impact Assessment
CONSULTANT will oversee the landscape architect subconsultant, Reddy Engineering Services Inc., to prepare a Visual Impact Assessment (VIA). It is assumed the VIA would be a moderate level based on the preliminary Caltrans VIA Questionnaire. The VIA will evaluate viewpoints for: notable visual resources; the vividness, intactness, and unity of the project area; and the site's landscape units. The VIA will be prepared using methods and protocol developed by the FHWA and adopted by Caltrans. The VIA will include visual renderings of the proposed alternatives. The VIA will be reviewed and approved by the CITY prior to submittal to Caltrans for review and approval.
Deliverable: Visual Impact Assessment (Moderate Level)
E.13 Aquatic Resources Delineation Report
CONSULTANT will complete a focused wetlands delineation and a jurisdictional "waters of the U.S." determination according to the 2008 Army Corps of Engineers Wetland Delineation Manual Arid West Supplement, the currently accepted methodology. CONSULTANT will also determine the extent of any "waters of the State" including the streambed and associated riparian areas subject to review by CDFG under Section 1602 of the Fish and Game Code. It is assumed the Middle Fork of the San Timoteo Creek and Township Creek (Little San Gorgonio Creek) will be considered "waters of the U.S." while the entire undeveloped floodplain of the channel would be considered "waters of the State." The delineation results will be presented in a detailed report with appropriate technical documentation for use in permit applications.
Deliverable: Aquatic Resources Delineation Report
E.14 Natural Environment Study
CONSULTANT will prepare a Caltrans formatted Natural Environment Study (NES) that will include a description of the field methods used and the results of the biological assessment of the project area. The report will list plant and animal species present, along with a general description of the plant communities occurring within the project area. Surveys for burrowing owl, Los Angeles pocket mouse, San Bernardino kangaroo mouse, for Least Bell's vireo, Southwestern willow flycatcher, and narrow endemic plant species (NEPSSA) will be required and survey results will be attached to the NES. If any sensitive resources are found ® ENGINEERING
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on the site, CONSULTANT will prepare and include in the NES an exhibit displaying the location of the sensitive plant communities on -site and any sensitive biological resources observed. The report also will contain tables describing sensitive species and their habitats that are present or potentially present, and it will identify and assess project impacts on the existing biological resources, including any sensitive species.
Minimization and mitigation measures will be included as necessary.
E.14.1 SBKR and LAPM Trapping Survey and Report
CONSULTANT will oversee a protocol San Bernardino kangaroo rat (SBKR) and Los Angeles pocket mouse (LAPM) trapping survey in compliance with WRMSHCP requirements. The trapping survey will be conducted by a biologist who is permitted to trap and handle SBKR and LAPM. Small mammal presence/absence surveys typically require five consecutive nights of trapping when the animal is active above ground between May 1 and September 15 and when the overnight temperature lows are 50 degrees Fahrenheit or higher, while avoiding periods of overnight precipitation. All captured animals will be identified to species and data will be taken for any SBKR or LAPM mouse captured, including age, sex, reproductive condition, and GPS point will be taken at the capture location.
Following the completion of the trapping effort, a report will be prepared that documents the trapping methods, results of the trapping effort, a figure showing trap locations and, if applicable, SBKR and LAPM capture locations, and representative photographs.
E.14.2 Least Bell's Vireo Surveys and Report
CONSULTANT will oversee protocol surveys for least Bell's vireo (LBVI) by a qualified biologist(s) in compliance with WRMSHCP requirements. Eight surveys will be conducted at least ten days apart during the period between April 10 and July 31. Following the completion of the surveys, a brief letter report will be prepared to describe survey methodology, site conditions, and results, including the locations of any LBVI observations, extent of territories, and nests (if detected). The report will also include maps depicting the Project site, suitable riparian habitat included in the survey area, and the locations of any LBVI observations.
E.14.3 Southwestern Willow Flycatcher Surveys and Report (Optional Service) If suitable habitat for Southwestern willow flycatcher (SWFL) is determined to be present, CONSULTANT will oversee protocol surveys by a qualified biologist(s) for SWFL in compliance with WRMSHCP requirements. A minimum of five surveys will be conducted at least five days apart, during the survey periods between May 15 and July 17. Following the completion of the surveys, a brief letter report will be prepared to describe survey methodology, site conditions, and results, including the locations of any SWFL observations, extent of territories, and nests (if detected). The report will also include maps depicting the Project site, suitable riparian habitat included in the survey area, and the locations of any LBVI observations.
Deliverables: Natural Environment Study, SBKR, LAPM, LBVI, and SWFL Survey Report Memorandums E.15 WRMSHCP JPR, DBESP, and Consistency Analysis
CONSULTANT will prepare a Joint Project Review, Determination of Biological Equivalent or Superior Preservation (DBESP), and Consistency Analysis Reports to comply with the Western Riverside Multiple Species Habitat Conservation Plan (WRMSHCP). These documents will summarize the unavoidable impacts to riverine/riparian habitat associated with the drainages crossing under the project area and proposes mitigation as defined under Section 6.1.2 of the MSHCP. The JPR/DBESP/Consistency Analysis will incorporate proposed mitigation measure from the NES but will also provide a determination that this project would be consistent with each of the requirements of the WRMSHCP and a more thorough ® ENGINEERING
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description of any required mitigation such as off -site mitigation or on -site replanting and/or revegetation as well as any applicable USFWS and CDFW requirements for success rates and long-term monitoring. This scope does not include the preparation of revegetation plans to be prepared during PS&E. The JPR will be submitted to the Western Riverside County Regional Conservation Authority (RCA) and wildlife regulatory agencies. It is assumed at least two meetings with RCA will be held to present the project and proposed avoidance, minimization, and mitigation measures. If any federally listed species are discovered, it is anticipated Caltrans will utilize the DBESP to secure a Streamlined Biological Opinion from USFWS utilizing the WRMSHCP.
Deliverables: WRMSHCP Joint Project Review, Determination of Biological Equivalent or Superior Preservation (DBESP), and Consistency Analysis
E.16 Water Quality Assessment Report
CONSULTANT will prepare a Water Quality Assessment Report to address the potential for project impacts on water quality based on current Caltrans guidelines (Environmental Handbook Volume 1, Chapter 9, Water Quality). The report will discuss the drainages within the project area and the receiving waters conditions, objectives, and beneficial uses as well as Caltrans standard BMPs and project design features required in accordance with the current Caltrans Statewide Storm Water Management Plan.
Deliverable: Water Quality Assessment Report
E.17 Draft IS/EA
CONSULTANT will incorporate the purpose and need/project description and the technical studies into the draft document. Based upon available data, CONSULTANT will prepare sections for land use, public safety, public services, recreation, and utilities. The Draft Environmental Document will determine if the project has any significant adverse effects on the environment under both State and Federal standards, identify potential mitigation measures for such impacts, and determine if the mitigation measures reduce all impacts below a level of significance.
CONSULTANT will draft the IS/EA for public review. The Draft IS/EA has a critical objective of providing a means by which the general public and responsible agencies can participate in the environmental process by providing written comments on issues addressed in the EA/IS. CONSULTANT will prepare sections for Human Environment, Physical Environment, Biological Environment, and Cumulative Impacts. The IS/EA will determine that the project would not have any significant impacts on the environment under both State and Federal standards through implementation of mitigation measures to reduce all impacts below a level of significance.
Deliverable: Draft IS/EA
E.18 Public Circulation of IS/EA /Public Notices and Meetings During the 30 -day public review period, the CITY will have the opportunity to hold a Public Meeting to solicit comments about the project. The meeting will either be in -person or virtual. CONSULTANT will attend this meeting to answer any questions regarding the project, any potential environmental impacts, as well as the environmental schedule. All comments at this meeting will be recorded for inclusion in the final environmental document.
Deliverables: Notice of Availability/Notice of Intent, Meeting Materials E.19 Record of Public Meeting
After conclusion of the public meeting, CONSULTANT will prepare a Record of Public Meeting for the project file. The document will contain all announcements and newspaper postings for the public meeting, the DOKKEN
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exhibits presented at the public meeting, a list of attendees from the PDT at the public meeting, and a log of all comments received. Any materials handed out to the public will be included in the appendix along with sign -in sheets and photographs documenting the public meeting.
Deliverable: Record of Public Meeting
E.20 Final IS/EA (CEQA MND and NEPA FONSI)
At the close of the public review period for the Draft Environmental Document, CONSULTANT will meet with CITY and Caltrans staff to review any comments on the Draft Environmental Document that were received, and to discuss potential responses to these comments. CONSULTANT will then formulate responses to the comments on the Draft Environmental Document. Once draft responses to comments are completed, they will be submitted to the agencies' staff for review and comment. The agencies' comments will be incorporated into the response to comments document, which will be submitted to Caltrans as an appendix in the Final Environmental Document.
Additionally, a Final Environmental Document will be prepared by the CONSULTANT. The CEQA portion will be a Final IS, while the most likely outcome is the preparation of a FONSI under NEPA. Prior to action on the IS/EA and the MND, CONSULTANT will assist the CITY and Caltrans to prepare appropriate findings and the Administrative Record. For the Final IS/EA, a Mitigated Negative Declaration/Finding of No Significant Impact (MND/FONSI) will be prepared by the CONSULTANT. The most likely outcome is the preparation of a "Finding of No Significant Impact" (FONSI) which will be filed on the Federal Register by Caltrans. To complete the CEQA process, CONSULTANT will file a Notice of Determination with the County Recorder's Office within 5 days of approval of the MND/FONSI (pursuant to CEQA guidelines).
Deliverables: Final IS/EA, CEQA Mitigated Negative Declaration, NEPA Finding of No Significant Impact, and Notice of Determination
E.21 Draft EIR/EA (Optional Service)
An EIR would be required if the project is determined to lead to a measurable and substantial increase in induced VMT and it is not fully mitigated. CONSULTANT will prepare a VMT Mitigation Scoping Plan and Induced Travel Risk Assessment to summarize any proposed mitigation the findings will be submitted to Caltrans Headquarters for review and concurrence documenting why VMT mitigation is not feasible with the project. CONSULTANT will incorporate the purpose and need, project description, and the technical studies into the draft EIR/EA. CONSULTANT will prepare sections for Human Environment, Physical Environment, Biological Environment, and Cumulative Impacts. The DRAFT EIR/EA will determine if the project has any other significant impacts on the environment under both State and Federal standards, identify potential mitigation measures for such impacts, and determine all feasible mitigation measures to reduce all other impacts below a level of significance.
Deliverables: Draft EIR/EA
E.22 Public Circulation of EIR/EA /Public Hearing (Optional Service) The EIR/EA needs to be circulated for public review for a period of 45 days. Pursuant to CEQA requirements, CONSULTANT will prepare a Notice of Availability for the Draft EIR/EA. This notice, along with the Draft Environmental Document and technical studies, will be made available at the City offices, the Public Library, and electronically during the 45 -day public circulation and review period. In addition, the document will be distributed to other reviewing government agencies through the California State Clearinghouse.
To satisfy the requirements of the CEQA EIR, CONSULTANT will conduct a public hearing during the 45 -day circulation of the Draft Environmental Document. This hearing will explain the purpose of the project, why it ® ENGINEERING
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is needed, what is being proposed, and the environmental impacts of the proposed project. CONSULTANT will advertise the hearing in the local newspaper, with posted fliers, and direct mailings, as needed, to ensure maximum attendance and participation at the meeting. The hearing will either be in -person or virtual and will consist of a brief presentation followed by questions directed to technical experts on the project. Comments will be collected and summarized for the CITY and Caltrans' consideration. A Record of Public Hearing would be prepared in place of the Record of Public Meeting under Task E.19.
Deliverables: Notice of Availability/Notice of Intent, Meeting Materials, Record of Public Hearing E.23 Final EIR/EA (CEQA Statement of Overriding Consideration & Findings of Fact and NEPA FONSI (Optional Service)
Following public review of the draft EIR/EA, a Final Environmental Document will be prepared by the CONSULTANT. The CEQA portion will be a Final EIR, while the most likely outcome is the preparation of a FONSI under NEPA. Prior to action on the EIR/EA, CONSULTANT will assist the CITY and Caltrans to prepare appropriate findings and the Administrative Record.
CONSULTANT will draft findings of fact pursuant to State CEQA Guidelines Section 15091 for each of the significant effects identified in the Final EIR. The findings will describe the effect, cite one or more applicable findings under Section 15091, and describe the evidence that supports the selected findings.
The findings will also explain why other project alternatives have been found infeasible by the CITY and Caltrans. CONSULTANT will coordinate the drafting of these findings with CITY and Caltrans Staff.
CONSULTANT will prepare a Statement of Overriding Considerations to address any significant effects of the project that are unavoidable, explaining the economic, legal, social, technological, or other benefits of the project that outweigh its unavoidable environmental impacts. The statement will be based on substantial evidence in the record. CONSULTANT will work with the CITY's and Caltrans' legal counsel in preparing the findings and statement of overriding considerations.
To complete the CEQA process, CONSULTANT will file a Notice of Determination with the County Recorder's Office within 5 days of approval of the FEIR/FONSI (pursuant to CEQA guidelines).
Deliverables: Final IS/EA, CEQA Statement of Overriding Considerations, CEQA Findings of Fact, NEPA Finding of No Significant Impact, and Notice of Determination
E.24 Section 404 Nationwide Permit (Optional Service)
If required for geotechnical investigations during PA&ED, CONSULTANT will prepare a Clean Water Act Section 404 Nationwide Permit (NWP) 6, for Geotechnical Investigations. An NWP 6 is appropriate as the permanent impacts to waters of the United States for geotechnical investigations is less than 0.5 acre.
CONSULTANT will prepare the Preconstruction Notification (PCN), which will include a project description, construction methodology, quantification of permanent and temporary impacts on waters of the United States, and information to demonstrate compliance with the specific and general conditions applicable to Nationwide Permit 14, including compliance with the federal Endangered Species Act (ESA), and with Section 106 of the National Historic Preservation Act (NHPA). The PCN will also include a copy of the delineation of waters of the United States. CONSULTANT will coordinate directly with USACE staff to ensure the permit is obtained. The PCN will be prepared for review and submitted to the U.S. Army Corps of Engineers.
Deliverable: Section 404 Nationwide Permit
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E.25 Section 401 Water Quality Certification (Optional Service) If required for geotechnical investigations during PA&ED, CONSULTANT will prepare a Notice of Intent (NOI) under the 401 General Water Quality Certification and Order of the 2022 USACE NWP 6 for Geotechnical Investigations. The NOI would be filed with the Santa Ana Regional Water Quality Control Board (RWQCB).
The application will include the appropriate fee assumed to be paid for by the City. Issuance of a Section 401 Water Quality Certification (that may include waste discharge requirements) also generally constitutes compliance with the State Porter -Cologne Act. CONSULTANT will coordinate directly with RWQCB staff to ensure the certification is obtained on schedule for the geotechnical work and will ensure all permit requirements are adhered to. The permit fee is assumed to be paid by the City.
Deliverable: Section 401 Water Quality Certification
E.26 Section 1602 Lake and Streambed Alteration Agreement (Optional Service) If required for geotechnical investigations during PA&ED, CONSULTANT will prepare the required notification package for a Streambed Alteration Agreement (SAA), in compliance with Section 1602 of the California Fish and Game, to be filed with CDFW online. The application package will describe, among other items, the project features; work period; geotechnical methods; and potential temporary impacts on vegetation, fish and wildlife. Detailed geotechnical plans and application fee based will accompany the notification package.
CONSULTANT will coordinate directly with CDFW staff to ensure the agreement is obtained on schedule for the geotechnical work and will ensure all permit requirements are adhered to. The permit fee is assumed to be paid by the City.
Deliverable: Section 1602 Lake and Streambed Alteration Agreement TASK F — PROJECT REPORT
The Project Report task will compile the information developed in the Preliminary Engineering Studies and Preliminary Design tasks and present the results in a comprehensive document.
F.1 Draft Project Report
CONSULTANT will prepare the Draft Project Report in accordance with Caltrans "Preparation Guidelines for Project Report" The document will discuss the proposed project, purpose and need, and provide an overview of impacts including environmental impacts and potential right of way impacts.
This task includes the preparation of a draft and final report for the Draft Project Report with a recommendation for circulation of the Environmental Document. The draft will be submitted to Caltrans and the City for review and comment. CONSULTANT will meet with Caltrans and City for comments resolution and make updates to the Draft Project Report.
CONSULTANT will prepare the Draft Project Report to be published/circulated with the Draft Environmental Document and will evaluate all Build Alternatives identified as worthy of further consideration through coordination with the City and Caltrans, together with the No Build Alternative.
Deliverables: Draft Project Report (Draft and Final)
F.2 Final Project Report
After circulation of the Draft Project Report, CONSULTANT will prepare a Final Project Report with the recommendation for selection of a preferred alternative and approval of the project to proceed to the final design (i.e. Plans, Specifications, and Estimate) phase. The draft will be submitted to Caltrans and the City for review and comment. CONSULTANT will address the comments and produce the Final Project Report. ® ENGINEERING
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CONSULTANT will meet with Caltrans and City for comments resolution and make updates to the Final Project Report and submit for approval.
The Final Project Report will be published with the Final Environmental Document and will include selection of a Locally Preferred Alternative through a formal alternatives screening process conducted with the Project Development Team. The approval of the Final Project Report will conclude the PA&ED phase of the project.
Deliverables: Final Project Report (Final Project Report) TASK G — PRELIMINARY RIGHT OF WAY MAPS
Preliminary right of way activities will consist of developing preliminary right of way requirements maps from the preliminary land net mapping developed under Task C.4 and superimposing the proposed project improvements. Fee acquisitions, easements, and damages (if any) will be identified and estimated by the CONSULTANT real estate and engineering teams, which will serve as a tool for project decision making/overall estimating efforts. Preliminary right of way requirement maps shall be developed in a format agreeable to the City and the Caltrans District 8 Right of Way Department and shall be submitted in hard copy strip plot format to both the City and Caltrans for review and comment. At the City's direction, the CONSULTANT team may proceed with development of the draft Plat Maps and Legal Descriptions in support of future appraisals and property owner negotiations during the PS&E phase.
G.1 Preliminary Right of Way Requirements Maps
CONSULTANT will prepare a map showing anticipated right of way requirements for each Build Alternative.
The right of way requirement map will provide enough detail to support the decision -making process in selecting an alignment and will define property acquisition/easement areas required for the Right of Way Data Sheet. CONSULTANT will review ownership details, title exceptions, dedications, easements, and area closure calculations for QC review.
Deliverable: Right of Way Requirement Maps
G.2 Right of Way Data Sheet
After the Preliminary Right of Way Requirement Maps are prepared, CONSULTANT will compare and summarize right of way impacts for the alternatives considered. Data sheets will summarize the number of parcels potentially affected, impacts to property access, and will include a preliminary estimate of right of way acquisition costs.
Deliverable: Right of Way Data Sheet
G.3 Plat Maps and Legal Descriptions (Optional Service) If requested by the City, CONSULTANT will provide right-of-way support. This will include preparing plats and legal descriptions for properties requiring additional right of way and/or easements, including Temporary Construction Easements (TCE) along the project corridor. The exact number and locations will be determined upon design and project needs. All documents will be prepared according to Caltrans standards and requirements. For this proposal, CONSULTANT will assume that up to six (6) properties will be impacted by the project. CONSULTANT will prepare two (2) plats and legal descriptions for each of the 6 properties impacted by the project for right of way take and TCE, for a total of twelve (12) plats and legal descriptions.
CONSULTANT will prepare preliminary PDF Plats, Legal Descriptions, and closure calculations for review.
Upon approval, CONSULTANT will prepare final signed and stamped PDF Plats and Legal Descriptions.
Deliverables: Preliminary and Final Plats, Legal Descriptions, and Closure Calculations ® ENGINEERING
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TASK H — UTILITY COORDINATION
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Preliminary utility efforts consist of preparing and distributing Letter Requests for Utility Mapping (Caltrans Letter No. 1), collecting utility information from the City and local service providers, organizing information for the project file, and mapping of existing/proposed utilities to identify potential utility conflicts.
H.1 Letter Requests to Utility Owners for Mapping
CONSULTANT's utility coordination process matches the state and federally approved processes.
CONSULTANT will prepare a database of utility records indicating the type of utility, owner, drawing number, and other vital information. The identified utility companies will be sent a letter describing the proposed project, location, and anticipated features to request information regarding existing and proposed utilities.
Deliverables: Utility Correspondence and Letters Requests for Mapping H.2 Utility Mapping from Record Drawings and Permits
CONSULTANT will perform a utility search for affected utilities in the project area, including a review of the utility work compiled for the PSR. The search will include a review of available as-builts and permits for the project area and verification field review. CONSULTANT will prepare a database of utility records indicating the type of utility, owner, drawing number, and other vital information. CONSULTANT will plot the location of all existing facilities on a utility CAD base map to serve as a basis for utility conflict determination and future conflict resolution.
Deliverable: Utility CAD Base Map
H.3 Utility Information Sheet
CONSULTANT will review the draft Utility Information Sheets prepared for the PSR and prepare an updated Utility Information Sheet for the Build Alternatives, to be included in the Draft and Final Project Study. The names of all utilities and points of contact will be developed and a description of the location, existing facility and potential conflicts with the project will be prepared.
Deliverable: Utility Information Sheet
H.4 Preliminary Utility Conflict Identification Maps
CONSULTANT will review the existing utilities against the proposed improvements to create the Utility Conflict Identification Maps. Based on the information gathered, CONSULTANT will prepare conflict maps for each utility highlighting the location of identified conflicts and preliminary recommendations to resolve utility conflicts, to be reviewed/approved by the CITY and Caltrans.
Deliverable: Preliminary Utility Conflict Identification Maps H.5 Preliminary Utility Management Matrix
CONSULTANT will summarize utility owner information, anticipated conflicts, and proposed resolutions to utility conflicts in a Preliminary Utility Management Matrix (UMM) in Caltrans format, which will be used to prepare the Utility Information Sheet. The UMM will serve as a tool for project decision making/estimating purposes and future coordination between the CITY, CONSULTANT, and the affected utility owner.
Deliverable: Preliminary Utility Management Matrix
H.6 Utility Coordination with Utility Owners (Optional Service) If determined necessary by the City, CONSULTANT will coordinate and meet with utility owners to develop utility protection measures or relocations during the design process. CONSULTANT will provide recommendations and schematic designs to aid in the utility coordination process. ® ENGINEERING
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Deliverable: Correspondence and utility coordination
TASK I— PRELIMINARY DESIGN
Using the information obtained from the survey and Preliminary Engineering Studies, the Preliminary Design tasks will focus on developing/evaluating/estimating the roadway geometric, structure, and pavement alternatives, identifying/documenting non-standard design elements, developing a preliminary opinion of project cost for each alternative, performing an alternatives screening evaluation, managing vehicular/pedestrian traffic during construction, and assessing the project risks through a Level II Risk Register, per the scalability requirements outlined in Caltrans Project Delivery Directive -09R1. These elements will be summarized and presented in the Draft and Final Project Report.
1.1 Alternatives Evaluation and Screening Matrix
CONSULTANT will develop a detailed Alternatives Evaluation and Screening Matrix to compare up to three proposed Build Alternatives and the No -Build Alternative with consideration for traffic operations, roadway geometry, safety, right of way and property owner interests, drainage, hydraulics, storm water quality, utility impacts, environmental impacts, costs, and risks. The Alternatives Evaluation and Screening Matrix will service as the basis for determining the build alternative to be carried forward in the environmental and engineering technical studies.
Deliverable: Alternatives Evaluation and Screening Matrix
1.2 DIB 78-04 Design Checklist and DSDD
CONSULTANT will evaluate the build alternative for all non-standard features (boldface and underlined) that are identified in the Caltrans Design Information Bulletin (DIB) 78-04 "Design Checklist for the Development of Geometric Plans" and DIB 82-06 "Pedestrian Accessibility Guidelines for Highway Projects", in conjunction with the Caltrans Highway Design Manual. CONSULTANT will prepare Design Standard Decision Documents (DSDD) for any non-standard feature(s) in accordance with Chapter 21 of the Project Development Procedures Manual, "Design Standard Decisions." Deliverables: Design Checklist, DSDD (Draft and Final)
1.3 Modified Access Report (MAR)
CONSULTANT will prepare a Modified Access Report (MAR) following the PSR outline (Chapter 9 — Project Initiation). CONSULTANT will coordinate with the FHWA ensure that the proposed access change meets policy requirements. Once approved the FHWA will send a Determination of Engineering and Operational Acceptability. This separate report will follow an organizational structure similar to the Draft Project Report and must be accepted by FHWA to approval of the Final Project Report.
Deliverables: Modified Access Report (Draft and Final)
1.4 11 -Page Engineer's Cost Estimates
CONSULTANT will prepare the Caltrans standard '11 -page' format cost estimate for improvements within Caltrans right of way for the Build Alternatives. CONSULTANT will develop preliminary quantities and identify appropriate unit pricing to include pavement structural section, drainage, retaining walls, erosion control and water pollution control BMPs, traffic signals, ramp metering, signage, traffic management plan, structures, and right of way costs in the preliminary Engineer's 11 -Page Cost Estimate.
Deliverables: Preliminary Engineer's 11 -Page Cost Estimate ® ENGINEERING
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1.5 Level 11 Risk Register (Per Delivery Directive PD -09) CONSULTANT will work with the PDT team and stakeholders to identify and record potential risk to the project in accordance with Caltrans Project Delivery Directive PD -09. The project has a Risk Register Scalability Level of II as defined in the Caltrans Project Risk Management Handbook and a Risk Register with qualitative analysis is required. The risk identified and quantitative risk assessment will be included as an attachment for the Draft and Final Project Report and will be recorded in the Risk Register by the assigned Caltrans District 8 Risk Management Coordinator.
Deliverable: Level 11 Risk Register
1.6 Preliminary Transportation Management Plan
CONSULTANT will develop a conceptual plan for traffic handling to ensure that traffic operations are not adversely impacted at the project site, including any California Highway Patrol (CHP) enforcement areas and other highway systems related equipment. CONSULTANT will prepare the Transportation Management Plan (TMP) Checklist to reflect the approved design elements, construction activities, and anticipated costs. The TMP Checklist will reflect consideration for the project's staging activities, traffic handling strategies, and other impacts to the public. CONSULTANT will submit the TMP Checklist to the CITY and Caltrans for review/approval.
Deliverable: Preliminary Transportation Management Plan Checklist (Data Sheet, TMP Elements, Budgetary Cost Estimates)
1.7 Highway Safety Manual Assessment
The HSM provides tools to conduct quantitative safety analyses, allowing for safety to be quantitatively evaluated alongside other transportation performance measures such as traffic operations, environmental impacts, and construction costs. CONSULTANT will complete the HSM process and will provide the results to the City and Caltrans.
Deliverable: Highway Safety Manual Assessment
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Tentative PA&ED Schedule Wed 1/31/24
ID
Task Name
2 12
13 14
15 16
17 18
19 20
21 25
Notice to Proceed (NTP)
Task A: Project Administration and Project Management
Task B: Research and Data Gathering
Task C: Topographic and Right of Way Surveys
Task C.1 Horizontal and Vertical Control Surveys
Task C.2 Aerial Photogrammetric Survey
Task C.3 Topographic Design Survey/Mapping
Task C.4 Preliminary Right of Way and Boundary Mapping
Task D: Preliminary Engineering Studies
Task D.1 Preliminary Drainage/Hydrology Report
Task D.2 Draft Storm Water Data Report
Task D.3 Geotechnical Reports
Task D.4 Updated Geometric Approval Drawings
26 Task D.5 Structures Advance Planning Studies
27 28
33 Task D.6 Location Hydraulic Study for San Timoteo Creek Task D.7 Traffic Study
Task D.8 Intersection Control Evaluation (ICE)
34 35
36 37
Task D.9 Vehicle Miles of Travel (VMT)
Task E: Environmental Document and Technical Studies
Task E.1 Preliminary Environmental Evaluation and Caltrans Coordination
Task E.2 Notice of Preparation / Initial Public Scoping Meeting 38 39
40 41
42 43
44 45
46 47
Duration
0 days
507 days
40 days
70 days
15 days
25 days Wed 6/19/24
30 days
55 days
215 days
90 days
90 days
75 days
60 days
80 days
90 days
200 days
45 days
120 days
437 days
45 days
30 days
265 days
Start
Wed 3/20/24
Finish
Wed 3/20/24
Wed 3/20/24 Thu 2/26/26
Wed 5/29/24 Tue 7/23/24
Wed 5/29/24 Tue 9/3/24
Wed 5/29/24 Tue 6/18/24
Tue 7/23/24
Wed 7/24/24 Tue 9/3/24
Wed 6/19/24 Tue 9/3/24
Wed 7/24/24 Tue 5/20/25
Wed 11/27/24 Tue 4/1/25
Wed 11/27/24 Tue 4/1/25
Wed 11/27/24 Tue 3/11/25
Wed 9/4/24 Tue 11/26/24
Wed 11/27/24 Tue 3/18/25
Half 2, 2023
J 1 A
Wed 1/8/25 Tue 5/13/25
Wed 7/24/24 Tue 4/29/25
Wed 3/19/25 Tue 5/20/25
Wed 10/16/24 Tue 4/1/25
Wed 5/29/24 Thu 1/29/26
Wed 5/29/24 Tue 7/30/24
Wed 7/31/24
Task E.3 Environmental Focus Group Meetings Wed 7/31/24 Task E.4 Hazardous Waste Phase! ISA Addendum & Phase 11 PSI 120 days Wed 7/31/24 Wed 7/31/24
Wed 5/29/24
Task E.5 Prepare Area of Potential Effects Exhibit
Task E.6 Section 106/AB 52 Consultation
Task E.7 Historic Property/Archaeological Survey Report Task E.8 Noise Study Report
Task E.9 Noise Abatement Decision Report (Optional Service) Task E.10 Air Quality Technical Report
Task E.11 Community Impact Assessment
Task E.12 Visual Impact Assessment
48 Task E.13 Aquatic Resources Delineation Report
49 Task E.14 Natural Environment Study
25 days
90 days
1120 days
90 days
60 days
90 days
90 days
90 days
100 days
60 days
Tue 9/10/24
Tue 8/5/25
Tue 1/14/25
Tue 9/3/24
Tue 10/1/24
Wed 7/31/24 Tue 1/14/25
Wed 2/5/25 Tue 6/10/25
Wed 6/11/25 Tue 9/2/25
Wed 2/5/25 Tue 6/10/25
Wed 7/31/24 Tue 12/3/24
Wed 7/31/24 Tue 12/3/24
Wed 5/29/24 Tue 10/15/24
Wed 5/29/24 Tue 8/20/24
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Task C: Topographic and " ight of Way Surveys
0 9/3
Half 2, 2024
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Half 2, 2025
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Task C.1 Horizontal and Vertical Control Surveys 6/18
Task C.2 Aerial Photogrammetric Survey
Task C.3 Topographic Design Survey/M pping
Task C.4 Preliminary Right of Way and Boundary Mapping
Task D.1 Preliminary
7/23
9/3
Task D: Preliminary Engineering Studies
Drainage/Hydrology Report
Task D.2 Draft Storm Water Data Report
Task D.3 Geotechnical Reports
Task D.4 Updated Geometric Approval Drawings
4/1
4 5/20
Task D.5 Structures Advance Plann ng Studies,
Task D.6 Location Hydraulic Study for San Timoteo Creek Task D.7 Traffic Study
Task D.8 Intersection Control Evaluation (ICE)
Task D.9 Vehicle Miles of Travel (VMT)
7 Task E.1 Preliminary Environmental Evaluation and Caltrans Coordination Task E.2 Notice of Preparation / Initial Public Scoping Meeting Task E.3 Environmental Focus Group Meetings
Task E.4 Hazardous Waste Phase! ISA Addendum & Phase II PSI Task E.5 Prepare Area of Potential Effects Exhibit
Task E.6 Section 106/AB 52 Consultation
Task E.7 Historic Property/Archaeological Survey Report Task E.11 Community Impact Assessment
Task E.12 Visual Impact Assessment
Task E.13 Aquatic Resources Delineation Report
Task E.14 Natural Environment Study
3/18
Task E: Environmental Document a
9/10
9/3
10/1
1/1
Task E.8 Noise Study Report
Task E.9 Noise Abatement Decision Report (Optional Service) Task E.10 Air Quality Technical Report
8/20
10/15
12/3
12/3
6/10
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6/10
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Half 2, 2025
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A
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Half 1, 2026
N D JI F 1 M
A
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53 Task E.15 WRMSHCP JPR, DBESP and Consistency Analysis 160 days Wed 7/31/24
Tue 3/11/25
Task E.15 WRMSHCP JPR, DBESP and Consistency Analysis
3/11
54 Task E.16 Water Quality Assessment Report
100 days Wed 7/31/24
Tue 12/17/24
Task E.16 Water Quality Assessment Report
1/17
55 Task E.17 Draft CEQA/NEPA IS/EA
200 days Wed 1/8/25
ITue 10/14/25
Task E.17 Draft CEQA/NEPA IS/EA
10/14
56 Task E.18 Public Circulation of IS/EA /Public Notices and Meetings 30 edays Tue 10/14/25
Thu 11/13/25
Task E.18 Public Circulation
of IS/EA
/Public Notices and Meetings
11/13
57 Task E.19 Record of Public Hearing
15 days Fri 11/14/25
Thu 12/4/25
Task E.19 Record of Public H aring
r .,
12/4
58 Task E.20 Final IS/EA (CEQA MND and NEPA FONSI)
40 days Fri 12/5/25
Thu 1/29/26
Task E.20
Final IS/EA (CEQA MND and N PA FONSI)
r .,
1/29
59 Environmental Permits (Optional Service)
55 days Fri 1/30/26
Thu 4/16/26
Environmental P
Service)
4/16
rmits (Optional
r
1 60
Task E.24 Section 404 Nationwide Permit
55 days Fri 1/30/26
Thu 4/16/26
Task E.24 Sectio
404 Nationwide
Permit
ri 4/16
61 Task E.25 Section 401 Water Quality Certification
55 days Fri 1/30/26
Thu 4/16/26
Task E.25 Section 401 W
ter Quality Certification
ri 4/16
62 Task E.26 Section 1602 Lake and Streambed Alteration Agreement 55 days Fri 1/30/26
Thu 4/16/26
Task E.26
Section 1602 Lake and Streamb
d Alteration Agreement
4/16
63 Task F: Project Report
187 days Wed 6/11/25
Thu 2/26/26
2/26
Task F: Pr
jest Report
..
64 Task F.1 Draft Project Report 75 days Wed 6/11/25
Tue 9/23/25
1 Task F.1 Draft Project
Repo
Q/
65 Task F.2 Final Project Report 45 days Fri 12/26/25
Thu 2/26/26
Task F.2 Final Project Reportj
2/26
66 Task G: Preliminary Right of Way Maps 362 days Wed 11/27/24 Thu 4/16/26
4/16
Task
G: Preliminary Right of Way Maps
!
67 Task G.1 Right of Way Requirements Maps 30 days Wed 11/27/24 Tue 1/7/25
Task G.1 Righ
of Way Requirements Maps r 1/7
68 Task G.2 Right of Way Data Sheet 25 days Wed 1/8/25
ITue 2/11/25
:
Task G.2 Right of Way Data Sheet 2/11
69 Task G.3 Plat Maps and Legal Descriptions (Optional Service) 55 days Fri 1/30/26 Thu 4/16/26
Task
I
G.3 Plat Maps and Legal Descriptions (Optional Service) .1 4)16 70 Task H: Utility Coordination 230 days Wed 7/24/24
Tue 6/10/25
6/10
Task H: Utility Coordination
71 Task H.1 Letter Requests to Utility Owners for Mapping 45 days Wed 7/24/24 Tue 9/24/24
Task H.1 Letter Requests to Utility Owners for Mapping
9/24 '
72 Task H.2 Utility Mapping from Record Drawings and Permits 25 days Wed 9/25/24 Tue 10/29/24
Task H.2 Utility Mapping from Record Drawing
and Permits
10/29
73 Task H.3 Utility Information Sheet 20 days Wed 10/30/24 Tue 11/26/24
Task H.3 Uti
ity Information Sheet . 11/26
74 Task H.4 Preliminary Utility Conflict Identification Maps 30 days Wed 11/27/24 Tue 1/7/25
Task H.4 Preliminary Utili
Conflict Identification Maps
1/7
75 Task H.5 Preliminary Utility Management Matrix 20 days Wed 1/8/25 Tue 2/4/25
Task H.5
reliminary Utility Management Matrix `"_. 12/4
76 Task H.6 Utility Coordination with Utility Owners 90 days Wed 2/5/25 Tue 6/10/25
Task
H.6 Utility Coordination with Utility Owners
6/10
77 Task 1: Preliminary Design 305 days Wed 7/24/24
Tue 9/23/25
9/23
Task!: Preliminary Design
• I I
78 Task 1.1 Alternatives Evaluation and Screening Matrix 30 days Wed 4/30/25
Tue 6/10/25
Task 1.1 Alternatives Evaluation and Screening Matrix ljr ., 6/1¢
79 Task 1.2 DIB 78-04 Design Checklist and DSDD
120 days Wed 11/27/24
Tue 5/13/25
Task 1.2 DIB 78-0
Design Checklist and DSDD -.. --5/-13-
80 Task 1.3 Modified Access Report (MAR)
75 days Wed 6/11/25 Tue 9/23/25
Task 1.3 Modified Access Report
(MAR)
9/23
81 Task 1.411 -Page Engineer's Cost Estimates
30 days Wed 11/27/24 Tue 1/7/25
Task 1.4 11-P
a Engineer's Cost Estimates 1/7
82 Task 1.5 Level II Risk Register (Per Delivery Directive PD -09) 150 days Wed 7/24/24 Tue 2/18/25
Task 1.5 Level 11 Risk Register (Per Delivery Directive PD -09) 2/18
83 Task 1.6 Preliminary Transportation Management Plan 45 days Wed 11/27/24 Tue 1/28/25 1 Task 1.6 Preliminary Transportation Management Plan 11/28 84 Task 1.7 Highway Safety Manual Assessment 45 days
Wed 12/25/24
Tue 2/25/25
Task 1.7 Highway 2/25
(Safety Manual Assessment
Page D-2
Request for Proposal for Professional Design Consulting Services for 1-10 and Oak Valley Parkway Interchange
BEAUMONT
CuP�wtrun,
Appendix C: Detailed Scope of Work
Our team has developed a comprehensive scope of services for the City of Beaumont, to streamline approval by Caltrans District 8 and expedite NTP for the next Phase of the I-10/Oak Valley Parkway Interchange Project. With the preliminary engineering, environmental document, and design phases fully funded through local development contributions to the TUMF Program, Dokken Engineering commends the City management team in its proactive approach to developing a NEPA certified and shovel ready project that will be well positioned for discretionary Federal grant opportunities. To allow the City to pursue potential Federal reimbursement of funds expended during the PA&ED phase, we have taken the time to develop a detailed scope of services utilizing Caltrans nomenclature and organization structure from the Caltrans Work Breakdown Structure Guidelines. This will allow for maximum leveraging of local monies with the FHWA and future federal match. Through our extensive experience with Caltrans District 8 and under the Caltrans Oversight process, we can anticipate all formal deliverables required to support the PA&ED milestone. We also understand the value of maintaining flexibility within the Scope of Services to accommodate issues that may not be fully identified from the Project Initiation Document phase. Several Optional tasks have been provided to account for unknowns that will be defined as the project progresses.
TASK A — PROJECT ADMINISTRATION AND PROJECT MANAGEMENT
Dokken Engineering will provide project management services for the duration of PA&ED. Management of the project team will occur through a focused effort involving continuous communication, active coordination, budget monitoring and planning. The project manager will facilitate internal and external meetings (kickoff, PDTs, focus meetings), manage subconsultants, monitor/drive the project schedule, and prepare/execute a Quality Control Plan throughout this phase of work. Written and verbal status reports will be provided to the client on a regular basis. A Kick-off Meeting and Monthly Project Development Team (PDT) meetings will be scheduled with key team members from Caltrans within 15 days of Notice to Proceed (NTP). Bi-weekly Management Briefings will be scheduled upon receipt of NTP.
A.1 PDT and Kick-off Meetings
CONSULTANT will organize, attend, and facilitate meetings, as necessary, to provide progress updates, coordinate among technical disciplines, and facilitate overall project communication. For each meeting, CONSULTANT will provide meeting notice, prepare meeting materials and agenda, attend and facilitate the meeting and prepare meeting minutes. CONSULTANT will consult with the City of Beaumont (CITY) project manager prior to each meeting to get input regarding the agenda. The following meetings are anticipated for this project:
• Kickoff Meeting: Within 15 days of Notice to Proceed (NTP), CONSULTANT will organize a kickoff meeting with all key personnel, design team members and representatives from Caltrans, (Caltrans) Office of Specially Funded Projects (OFSP), RCTC, and CITY. The purpose of this meeting will be to review the goals and objectives of the project, discuss each team member's roles and responsibilities, identify critical project issues, and obtain consensus project delivery schedule, including task directions. The kickoff meeting ensures that everyone on the project team is functioning with the same understanding regarding project delivery.
• PDT Meetings: The Project Development Team (PDT) meetings will serve as the primary forum for reviewing the status of the project and identifying and resolving project design issues. Attendees are anticipated to include CITY staff, Caltrans, CONSULTANT, and subconsultant task leads. Throughout the anticipated duration of the project, the CONSULTANT plans to hold monthly PDT meetings to review document submittals, resolve design issues, discuss comments and proposed resolutions, discuss DOKKEN
® ENGINEERING