nterprise
FLEET MANAGEMENT
GOVERNMENT CREDIT APPLICATION
Please complete all applicable items.
Company Name Credit Applicant Year Business Started
Street Address City State Zip
E-mail Phone # Fax #
Government Entity Type: ❑ Stale ❑ County ❑ City ❑ Other:
Type of Business Duns Number
Parent Company or Affiliates(Neme & Address):
PRIMARY CONTACT INFORMATION
Name E-mail Phone ##
Fleet Manager Address
FINANCIAL INFORMATION
Are your books prepared by an outside Accountant? ❑ Yes ❑ No Accountant Name Email Address Phone #
ENCLOSING WITH APPLICATION
Three years of Financial Statements (with footnotes) [] Audited [] Opinioned Internal Published Annual Reports ❑ Yes ❑ No
Income Tax Returns (3 years) ❑ yes [] No
Other Items Included:
Federal Id Number:
Fiscal Year End (Month):
CURRENT VEHICLE SUPPLIER
Principle Suppliers
Phone Address
Fuel n Vet Vehicles
L
Current Whlc4e Suppliers
Phoi Addresa
ACC! tr A of Vehicles
❑ Purchasing
❑ Leasing
0 Finance
INSURANCE
Company . Agent
Street Address
Phone # Fax #
City
Policy #
State
Exp. Date
Zip
ACH AUTHORIZATION AGREEMENT
LESSEE INFORMATION
Company Name FEIN
Street Address City State Zip
Contact Name Phone # Fax #
Email Address
BANK INFORMATION
Bank Name Checking Account Only
Street Address City State Zip
Bank Contact Namc Phone #I Fax #I
ABA / Routing Number: Account Number:
**PLEASE ATTACH A VOIDED CHECK FOR THE ACCOUNT LISTED ABOVE** Upon approval of this Credit Application, I (we) hereby authorize Enterprise Fleet Management, Inc_, hereinafter callad "EFM", to initiate, if necessary, credit entries and adjustments for any debit entries in error, to my/our checking account indicated above and to further authorize the depository named above, hereinafter called "DFPOSITORY", to debit and/or credit the same to such account. I (we) covenant and agree to instruct any and all banks or other financial institution specified in this Credit Application and ACH authorization to process debits using the Automated Clearing House funds -transfer system.
This transaction will be cornpleled inaccordance with the following provisions' 1 The withdrawal will occur on the 20th of each month. If the 20th of each month falls on a weekend, amounts will be withdrawn on the next business day
2. An electronic copy of the invoice and/or statement will be available on EFM's website tto://efrnfieetaccess.efleets.com) by the 5th business day of each month. The Lessee wilt be expected to review the invoice/statement prior to the 15th of each month. The Lessee reserves the right to call EFM and dispute a charge by the 15th of the month. EFM will withdraw the entire invoice amount each month if no charges have been disputed by the 15th of each month. Upon request to EFM, e hard copy of an invoice or statement will be mailed to the lessee each month via the United States Postal Service.
3. For any amount owed by the Lessee to EFM that is not paid due to insufficient funds on the dete the debit should occur, a S25 non -suffi- cient funds transaction fee will be assessed. The transaction fee shall be paid by the Lessee to EFM on demend.
4. This authorization is to remain in full force and effect until EFM has received written notification from the Lessee of its termination in such time and in such manner es to efford EFM and DEPOSITORY a reasonable opportunity to act on it. Cancellation will also occur if EFM has sent the Lessee a ten day written notice for EFM's termination of the agreement. Cancellation roquests for this agreement should be forwarded to:
ARBII
i ngfrlefleets.com
STATEMENT OF POLICY AND PROCEDURES
Enterprise Fleet Management, Inc, and affiliates will use the information provided in this for the purpose of fleet and rental related services/programs.
Enterprise Fleet Management, Inc, reserves the right to return this application if all sections are not completed or determined misleading.
Enterprise Fleet Management, Inc. will conduct future inquiries on an annual basis as part of the annual credit review process or as fleet size increases, and reserves the right to ask for additional or updated financial information as the need warrants as part of the credit underwriting process.
AUTHORIZED SIGNERS FOR MOTOR VEHICLE LEASE(S)
RESOLVED, The undersigned hereby certifies (i) that he/she is the duly appointed (Title) for (Entity legal name) hereafter known as "The Entity", (ii) that he/she is authorized by The Entity to execute and deliver on behalf of The Entity to Enterprise Fleet Management, hereafter knovrrl as "Enterprise" ("Lessor") and the Master Lease Agreement between Enterprise and the Entity ) the ("Lessee"), and (iii) that the following individuals are authorized and empowered on behalf of and in the name of The Entity to execute and deliver to Enterprise Schedules to the Lease for individual motor vehicles, together with any other necessary documents in connection with those Schedules:
RESOLVED FURTHER, that:
Print Name Title
Print Name Title
Print Name Title
Print Name Title
Print Name Title
Prins Name Title
Bond Rating: Rating Agency: Federal ID#:
RESOLVED FURTHER, that EFM is authorized to act upon this authorization until written notice of its revocation is received by EFM. do hereby certify that the information contained in this Credit Application is accurate in all material aspects as required by law. Further, I do hereby certify that f am an authorized representative of this Company and have been given the authority to sign this agreement on behalf of the Company.
Print Name Title
Signature Company Name
Date
For the purpose of seeking tDsecure credit from Enterprise Fleet Management, Ir:c. flpgelher wilh its affiliales. successors. assigns aid third party service providers. "[FM'), CreditAppticanl fa] aulhorites (ii EFM In run a credit report, investigate and verify the information in this Cred t Agreement, and/or obtain financial and/or credit information from any person or entity with which Credit Applicant has or had financial dealings, iiicludfng banks, lending inslitlitioris and Ira•da or credit references, whelherornot such person or entity Is identified i. this Credit Applicatio-. which information may include financial sta:emenls. tax returns, and banking records, riif ERA to contact any of Credit Applicant's current orformeremployers or creditors to verify any information contained herein or received in connection with This Credit Application if Credit Applicant's a sole proprietor, and fill) any [hire partywha may have relevant information to provide such information to EFM, fib) will notify EfM if there is any change in name. adcress• or any material adverse change ti) in any of the information contained in this CreditApplicarion• (ii) in CreditApphcanl's fir.anciahcondition, ormin CreditApplicant's ability to performtheir respective ohfig al i Ins to EFM, and ic} represents and warrants that any and all information providec to EFM by Credit Applicant is true, correct and complete as of the date hereof. The lack of a ny notice of change in the representations and warranties included in this CreditA.pplicatiorl shall be ediisidered a continuing at atement that the information provided in this Credit Application remains lime, correct and complete.
As permitted by lave EFM may also release information about ERYs credit experience with Credit Applicant. Credit Applicant understands and agrees that all reporisarid records developed by EFh1 or env third party dgeril in epnnecliun with Mu foregoing investigations are the sole properly n•EFM and will not he provided to Credit Applicant unless otherwise required by applicable law oragreed to by EFM invading.
The Equal t:redit Opportunity Act prohibits creditors from discriminating against credit applicants an the hasis of race, color, religion, national origin, sex• marital stales, age {provided that Credit Applicant has the capacity to enter into a Dinding contract); because all ur part of Credit Applicant's income derives iron, any public assistance program: or because Credit Applicant has in good faith exercised any right under the Consumer Credit Protection Ar•.'. If this credit application is denied.
CrcdilApplicant may have the right ;a a written stateneri1of the specific reasons) for the denial. To request to obtain the statement, Credi[Appli::art may contact ECM ar:6r}l1 r:nrpnrale Park Drive, ATTN: EFM Creed I]rparlmer.t, St. l ouis, MD 63105. within 60 days iromthle date credit Anglican! is notified of the. denial. €I applicable. within 30 days of EFM's receipt of the request. EFM will send Cred,lAppi cant a written statement specifying the reasonls] for the denial.
The person signing belrnv personally represents and warrants to EFM that he/she is a:]thorired to make th gton783iteitibelaagreditApplicant.
Please note Thal This Credit Application is an application and does nol commit or require LFM 10 extend any credit whalsoever lo Credll Applicant. rd 2D1a Ellie, WISE, Flag i Man gcme nt, Inc. f•i•.4% E F M Apr:l.,.al
FLEET MANAGEMENT
SELF -INSURANCE ADDENDUM TO MASTER EQUITY LEASE AGREEMENT (Physical Damage Only)
This Addendum is made to the Master Equity Lease Agreement dated the , 2025, as amended (the "Agreement"), by and between Enterprise FM Trust, a Delaware statutory trust ("Lessor"), and the lessee whose name is set forth on the signature line below ("Lessee").
This Addendum is attached to and made a part of the Agreement (including each Schedule to the Agreement). All capitalized terms used and not otherwise defined herein shall have the respective meanings ascribed to them in the Agreement.
Notwithstanding the provisions of Section 11 of the Agreement, Lessee shall be permitted to assume and self -insure the risks covered by the Physical Damage insurance policy set forth in Section 11 of the Agreement and shall not be required to purchase or maintain any Physical Damage insurance policy of any kind with respect to any Vehicle; provided, however that if any Federal, state, local or other law, statute, rule, regulation or ordinance requires Lessee to maintain any amount of Physical Damage insurance with respect to any Vehicle, Lessee shall purchase and maintain such amount of Physical Damage insurance in the form of a Physical Damage insurance policy which complies in all respects, other than the amount of Physical Damage insurance required, with Section 11 of the Agreement.
Notwithstanding the foregoing, if (1) Lessor, at any time in its good faith judgment, is not satisfied with the condition, prospects or performances, financial or otherwise, of Lessee or (2) any default or event of default occurs under the Agreement, than Lessor may, at its option, revoke this Addendum and terminate Lessee's right to self -insure by providing Lessee with at least thirty (30) days prior written notice thereof. However, if Lessee cures the default or amends the dissatisfied condition, prospects or performances, financial or otherwise within thirty (30) days after receiving such notice, the termination shall not take effect. Upon the termination of Lessee's right to self -insure, Lessee shall comply in all respects with Section 11 of the Agreement.
Except as amended hereby, all the terms and provisions of the Agreement shall remain in full force and effect. In the event of any conflict between this Addendum and the Agreement or any of the Schedules, the terms and provisions of this Addendum will govern and control.
LESSEE: City of Beaumont LESSOR: Enterprise FM Trust
By: Enterprise Fleet Management, Inc., its attorney in fact By:
Title:
By:
Title:
Date Signed: Date Signed:
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DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 030122-EFM
Sourcewell
Solicitation Number: RFP #030122
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Enterprise Fleet Management, Inc., 600 Corporate Park Drive, St. Louis, MO 63105 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Fleet Management Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 18, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Equipment, product, or service warranties will be provided by the manufacturer or service provider. Supplier will assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer or service provider. Any manufacturer's or service provider's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable Rev. 3/2021 2
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time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.
In the event that Equipment and Products arrive in a defective or inoperable condition, the Participating Entity must promptly bring any such condition to Supplier's attention. Supplier will then provide commercially reasonable assistance to the Participating Entity in any communication or negotiation with the Equipment and Product's manufacturer or dealer, as applicable, with respect to claims relating to such condition.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax - exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
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A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government - owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
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Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry -specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e - commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order prior to the applicable Equipment and Product manufacturer or dealer deadline, in whole or in part, immediately upon notice to Supplier in the event of any of the following:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements.
Any termination thereafter will be governed by the terms and conditions of Supplier's affiliates' Master Lease Agreement.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
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• Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should Rev. 3/2021 6
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note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract, with respect to the subject matter hereof, represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1- 22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master -servant, or principal -agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell, including their agents and employees, harmless from any third -party claims or causes of action, including attorneys' fees incurred by Sourcewell, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
Indemnity obligations between Supplier and any Participating Entity, if any, will be as set forth in the applicable Supplier's affiliates' Master Lease Agreement.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier.
b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, Rev. 3/2021 8
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resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated Rev. 3/2021 10
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or other damages. If the default remains after the opportunity for cure, the non -defaulting party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products -completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non -owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
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Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data — including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
Rev. 3/2021 12
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D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the Rev. 3/2021 13
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procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). Intentionally omitted.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708).
Intentionally omitted.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. Intentionally omitted.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671O.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Intentionally omitted.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award Rev. 3/2021 14
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covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. Intentionally omitted.
J. BUY AMERICAN PROVISIONS COMPLIANCE. Intentionally omitted.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). Intentionally omitted.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Rev. 3/2021 15
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Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. Intentionally omitted.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Enterprise Fleet Management, Inc.
DocuSigned by:
.may swart/5
C0FD2A139D06489...
By:
Jeremy Schwartz
Title: Chief Procurement Officer
5/4/2022 I 9:11 AM CDT
DocuSigned by:
Pail&
EFC279C1 DE8D465...
By:
Dain Giesie
Title: Vice President
5/4/2022 1 2:58 PM CDT
Date: Date:
Rev. 3/2021 16
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Approved:
DocuSigned by:
a a W
By:
Chad Coauette
Title: Executive Director/CEO
5/4/2022 I 3:23 PM CDT
7E42B8F817A64CC...
Date:
Rev. 3/2021 17
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 RFP 030122 - Fleet Management Services
Vendor Details
Company Name:
Does your company conduct
business under any other name? If
yes, please state:
Address:
Contact:
Email:
Phone:
Fax:
HST#:
Submission Details
Created On:
Submitted On:
Submitted By:
Email:
Transaction #:
Submitter's IP Address:
Enterprise Fleet Management, Inc.
MO
600 Corporate Park Dr.
St. Louis, MO 63050
Dain Giesie
[email protected]
314-274-5428
314-274-5428
43-1697807
Tuesday February 01, 2022 10:13:18
Tuesday March 01, 2022 16:13:51
Dain Giesie
[email protected]
53316618-72 bf-4ca3-ad 36-3ffb0fdf4609
4.30.165.86
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Specifications
Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation).
Item
Question
Response*
1 Proposer Legal Name (one legal entity only):
(In the event of award, will execute the
resulting contract as "Supplier")
Enterprise Fleet Management, Inc.
2 Identify all subsidiary entities of the Proposer
whose equipment, products, or services are
included in the Proposal.
N/A
3 Identify all applicable assumed names or DBA
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.
Enterprise Fleet Management
4 Provide your CAGE code or DUNS number:
08-001-5860
5 Proposer Physical Address:
600 Corporate Park Drive, St. Louis, MO 63105
6 Proposer website address (or addresses):
efleets.com
7 Proposer's Authorized Representative (name,
title, address, email address & phone) (The
representative must have authority to sign
the "Proposer's Assurance of Compliance" on
behalf of the Proposer and, in the event of
award, will be expected to execute the
resulting contract):
Dain Giesie, Assistant Vice President, [email protected], 314-274-5428 8 Proposer's primary contact for this proposal
(name, title, address, email address & phone):
Dain Giesie, Assistant Vice President, [email protected], 314-274-5428 9 Proposer's other contacts for this proposal, if
any (name, title, address, email address &
phone):
Michelle Rojas, Business Analyst, [email protected], 314-274-4556 Table 2: Company Information and Financial Strength
Line
Item
Question
Response*
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 10 Provide a brief history of your company,
including your company's core values,
business philosophy, and industry longevity
related to the requested equipment, products
or services.
Background and History
In 1957, with seven cars and a hunch that customers would embrace the novel concept of leasing automobiles, Jack Taylor founded Executive Leasing Company, what is today known as Enterprise Rent-A-Car. Twelve years later, Enterprise began expanding outside of St. Louis.
In 1992, Enterprise surpassed $1 billion in annual revenue and had nearly 10,000 employees in its work force. Enterprise's leasing division became known as Enterprise Fleet Management, serving businesses with small- to mid -sized fleets.
In August 2007, the Taylor family acquired the National Car Rental and Alamo Rent A Car businesses. Two years later our operating company adopted the name Enterprise Holdings.
Today, with 75,000 employees, 1.85 million vehicles, and annual revenue of $23.9 billion, Enterprise Fleet Management and Enterprise Holdings combine to form one of the largest transportation service providers in the world.
Using the expertise that comes from managing such a large worldwide fleet, Enterprise Fleet Management has grown into one of the largest fleet management companies in the nation. We specialize in partnering with companies to develop customized fleet programs which are proven to drive down costs and streamline the processes.
Founding Values
Our founding values are a simple yet powerful set of beliefs that drives us and are how we hold ourselves accountable every day. Over the years we have formalized the values into a set of guiding principles that every employee can understand and embrace:
Our brands are the most valuable things we own.
Personal honesty and integrity are the foundation of our success.
Customer service is our way of life.
Our company is a fun and friendly place, where teamwork rules.
We work hard...and we reward hard work.
Great things happen when we listen...to our customers and to each other.
We strengthen our communities, one neighborhood at a time.
Our doors are open.
Business Philosophy
Our goal is to create lifelong relationships with all our Enterprise customers and to exceed expectations through superior customer service. Our founding values are one of the many ways in which we remind ourselves to put our customers' needs first.
The result has been millions of satisfied Enterprise customers, thousands of successful employees, and a company that continues to grow. 11 What are your company's expectations in the
event of an award?
Our goal as a fleet management company is to work with our clients to develop a long-term, sustainable fleet program that will lower their total cost of ownership. We accomplish this through our localized, hands-on approach to account management, industry -leading products and services, technology, and 65 years of experience managing vehicles. As the awarded vendor, Enterprise Fleet Management will work directly with your member agencies to proactively create, implement and manage a cost-effective total transportation solution.
It would be Enterprise's expectation that Sourcewell and its employees work in conjunction with Enterprise's local teams to identify optimal strategies on ways to best serve the members.
12 Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
Ranked on the Forbes America's Largest Private Companies list, Enterprise Fleet Management, together with our affiliate Enterprise Holdings, is unparalleled in size, strength and stability. As a privately held company, it is not our practice to publicly distribute consolidated financial information. However, our conservative and disciplined long-term approach to managing our business has earned us, by far, the strongest balance sheet in our industry.
Standard and Poor's Rating Services recently upgraded Enterprise Fleet Management Inc.'s corporate credit rating to BBB+ from BBB. This reflects the financial strength of our company and our long-term approach to our business. 13 What is your US market share for the
solutions that you are proposing?
Recently, Enterprise Fleet Management was ranked the largest fleet management provider in the United State, according to Automotive Fleet's 2021 Fact Book. We have been operating in the industry for decades. This stability has enabled us to pursue consistently conservative growth and residual value targets, while limiting operational and credit risk. Enterprise's positive outlook reflects our expectations that the company will maintain its industry -leading position in the automotive fleet leasing industry.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 14 What is your Canadian market share for the
solutions that you are proposing?
Currently, Enterprise manages 5,000 leased units, 10,000 non -leased units and over 80,000 rentals across Canada. Enterprise has about 1 percent of the fleet management and leasing market and over 50 percent of the rental market.
Enterprise Fleet Management is currently growing at 18.6 percent annually in Canada and over 200 percent in Western Canada.
15 Has your business ever petitioned for
bankruptcy protection? If so, explain in detail.
No.
16 How is your organization best described: is
it a manufacturer, a distributor/dealer/reseller,
or a service provider? Answer whichever
question (either a) or b) just below) best
applies to your organization.
a) If your company is best described as
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as
a manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
Service provider
17 If applicable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
o Alberta Corporate License number: 2116040300
o Saskatchewan Corporate License number: 101184133
o Manitoba Corporate License number: 6262881
o GST number: 82540 4205 RT0001:
o Saskatchewan PST number: 2476059
o Manitoba PST number: 82540 4205 MC0001
18 Provide all "Suspension or Debarment"
information that has applied to your
organization during the past ten years.
N/A
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response *
19 Describe any relevant industry awards or
recognition that your company has received
in the past five years
Enterprise Fleet Management has a distinguished history of receiving awards and accolades. A selection of major honors received in recent years is included below and can also be found on our website.
Blue Seal of Excellence from the National Institute for Automotive Service Excellence (ASE) (1997-2020 — 24 years straight)
Silver Stevie Award, Innovation in Sales from the Stevie Awards for Sales & Customer Service (2020)
Silver Stevie Award, Best Use of Technology in Sales from the Stevie Awards for Sales & Customer Service (2020)
Bronze Stevie Award, Innovation in Customer Service from the Stevie Awards for Sales & Customer Service (2020)
Bronze Stevie Award, Best Use of Technology in Customer Service from the Stevie Awards for Sales & Customer Service (2020)
20 What percentage of your sales are to the
governmental sector in the past three years
Enterprise Fleet Management is a privately owned family run business and does not release specific performance numbers to the public. Owned by the Taylor family of St Louis since 1957, Enterprise Fleet Management operates a network of more than 50 fully staffed offices, which manages a fleet of more than 710,00 vehicles in the U.S and Canada. Enterprise Fleet Management provides services to hundreds of public and private schools, colleges, universities, cities, counties, and other government entities nationwide to manage tens of thousands of government vehicles. There have been no clients that have terminated a contract for non- performance.
21 What percentage of your sales are to the
education sector in the past three years
Enterprise Fleet Management is a privately owned family run business and does not release specific performance numbers to the public. Owned by the Taylor family of St Louis since 1957, Enterprise Fleet Management operates a network of more than 50 fully staffed offices, which manages a fleet of more than 710,00 vehicles in the U.S and Canada. Enterprise Fleet Management provides services to hundreds of public and private schools, colleges, universities, cities, counties, and other government entities nationwide to manage tens of thousands of government vehicles. There have been no clients that have terminated a contract for non- performance.
22 List any state, provincial, or cooperative
purchasing contracts that you hold. What is
the annual sales volume for each of these
contracts over the past three years?
Enterprise Fleet Management partners with Sourcewell, TIPS, and E&I for cooperative purchasing. As a privately held company we do not release specific performance numbers to the public. Enterprise Fleet Management provides services through the use of purchasing co-ops to all public and private schools, colleges, universities, cities, counties, and other government entities. 23 List any GSA contracts or Standing Offers
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Enterprise Fleet Management, Inc. does not hold any contracts directly with the GSA.
Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name *
Phone Number *
Kenosha Unified School District
Dan Aiello, Grounds and Vehicle Repair
(262) 359-7541
City of Ruston
Michelle Colvin, Purchasing Agent
(318) 251-8631
Kings Mosquito Abatement District
Michael Cavanagh, General Manager
(559) 584-3326
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name
Entity Type *
State / *
Province
Scope of Work *
Size of Transactions
Dollar Volume Past Three
Years
Village Center
Community
Development
District
Education
Florida - FL
Fleet Management Services for
101 vehicles.
213 vehicles delivered
$1,903,139
City of
Roswell,
Georgia
Government
Georgia - GA
Fleet Management Services for
280 vehicles including Accident
Management.
117 vehicles delivered
$2,871,939
City of
Rockville
Government
Maryland - MD
Fleet Management Services for
189 vehicles
74 vehicles delivered
$2,334,939
City of Murrieta
Government
California - CA
Fleet Management Services for
44 vehicles including full
maintenance and maintenance
management
73 vehicles delivered
$2,698,024
City of Newton
Government
Maine - ME
Fleet Management Services for
68 vehicles
61 vehicles delivered
$1,350,606
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line
Item
Question
Response*
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 26 Sales force.
Enterprise Fleet Management has experienced leadership at both the corporate and local level. This allows our regional group offices to make decisions at the local level to meet their customers' needs, while providing overall support, infrastructure and centralized services from our corporate teams.
Each of our more than 50 Enterprise Fleet Management offices are staffed with more than 500 sales professionals to handle all areas of our customers' fleet programs, including sales. Key positions within the local teams include:
Fleet Management Director
• The director of the local leadership team who can assist in resolving escalated customer service needs regarding the Sourcewell's fleet management services.
Fleet Strategy Manager
• Works with Client Strategy Manager to maximize resale/disposal of fleet vehicles • Works with wholesalers nationwide to sell vehicles in an average of 23 days Finance Manager
• A member of the local leadership team who can assist in resolving escalated customer service needs regarding the financing of Sourcewell's fleet.
Account Executive
• Designs, reviews and implements fleet management programs • Supports the Client Strategy Manager in handling Sourcewell's ongoing fleet needs Area Sales Manager
• Provides a managerial oversight to the Account Executive and Client Strategy Manager and can provide additional support to Sourcewell as needed Client Strategy Manager
• Implements fleet management programs specifically designed for Sourcewell • Reviews Sourcewell's Fleet Profile on a regular basis • Proactively forecasts vehicle replacement needs
• Secondary point of contact for fleet related matters
Account Fleet Coordinator
• Primary contact for Sourcewell's fleet needs
• Administers all day-to-day fleet -related matters
• Works with Client Strategy Manager to provide turnkey fleet management • Works directly with Sourcewell's employees on fleet issues 27 Dealer network or other distribution
methods.
As the largest purchaser of vehicles in North America, Enterprise has the ability to acquire vehicles from nearly any manufacturer. We can also offer both new and used vehicles from existing inventory.
Vehicle Delivery
Enterprise Fleet Management has 17,000 dealers in our database through which we can arrange vehicle delivery. Unless defined otherwise, we start our search for courtesy delivery (CD) dealers with fees under $150 and within 35 miles of the driver. We shop for the best deal for all parties and always look for volume discount opportunities. When applicable we use the same dealers continuously to ensure they understand Enterprise and our customers' expectations. We have detailed instructions letting the dealer know step-by-step what is needed for a smooth transaction, including payment.
This is what we expect from our CD dealers:
• Acceptance of vehicle, including inspection for damage or missing equipment. • Filing of claims and making arrangements for any necessary repairs. • Preparation of vehicle for delivery, including performing the post -delivery inspection, cleaning the vehicle, and installing any equipment.
• Timely delivery of vehicle to driver, including providing excellent customer service and a demonstration of the vehicle.
• Application for Title and Registration with the state and installation of license plates or temporary tags.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 28 Service force.
Call Center
Enterprise Fleet Management has a call center with a single toll -free number for all customer support related to vehicle maintenance, roadside assistance, and accident management. The call center is staffed exclusively by Enterprise Fleet Management associates.
Our maintenance team's hours are 6 a.m. to 9 p.m. CST Monday through Friday, and 7 a.m. to 4 p.m. CST on Saturday. Our roadside team's hours are 6 a.m. to 7 p.m. Monday through Friday, and 7 a.m. to 4 p.m. on Saturday. Outside of these hours, roadside calls are routed to our partner vendors. Roadside assistance is available 24 hours a day, seven days a week.
The National Service Department has a staff of approximately 240 people. We have 53 Maintenance Coordinators who handle preventative maintenance, fluid services, brakes, and tires, along with more than 110 Service Advisors who handle every type of repair — from an oil change to a transmission failure. In addition, we have approximately 39 Service Coordinators who set up tows, lockout services, jump starts, flat tire changes, and other related requests.
Supplier Network
Enterprise encourages the use of our more than 40,000 Preferred Partners to ensure the highest level of service and greatest value with lower downtimes. In total, Enterprise has established relationships with nearly 90,000 maintenance and repair shops nationwide, which includes dealers and National Account partners. National Account partners include: Firestone, Michelin, Pep Boys, Tire Kingdom, Jiffy Lube, Valvoline Instant Oil Change, Goodyear, Discount Tire, and Grease Monkey.
Our partnerships give our customers access to a vast, nationwide network of vendors who are ready to perform routine maintenance and repairs outside of the vehicle warranties.
29 Describe the ordering process. If orders
will be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.
Enterprise Fleet Management has a dedicated ordering team at our corporate office in St. Louis to place factory orders for each manufacturer. We have developed system tools and a database that allow us to transmit orders from department to department electronically. Our ordering team has access to many of the manufacturer systems, ordering guides, and assigned contacts for any ordering, scheduling, and tracking questions.
We track orders with the manufacturers throughout the process. Drivers can also check their vehicle status through our website or through the Enterprise mobile app.
Once the vehicles arrive, your Account Fleet Coordinator will work with each driver to coordinate the most convenient method of pickup or delivery for the driver team.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 30 Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response -time capabilities and
commitments, as well as any incentives
that help your providers meet your stated
service goals or promises.
Service Quality index (SQi) is an industry leading metric that is core to Enterprise values.
Enterprise uses a Service Quality index (SQi) to measure customer satisfaction for each of our brands. ESQi enables Enterprise to link our employees' career and financial aspirations to consistent and superior service levels with every customer.
ESQi is one of the many ways in which we remind ourselves to put our customers' needs first. We also use our customer satisfaction data to monitor changing industry trends, needed enhancements, and local service issues to continually improve and distinguish our service from the competition. The result has been millions of satisfied Enterprise customers, thousands of successful employees, and a company that continues to grow.
Customer Service Philosophy
Our goal is to create lifelong relationships with all our Enterprise customers and to exceed expectations through superior customer service. Our founding values are one of the many ways in which we remind ourselves to put our customers' needs first.
The result has been millions of satisfied Enterprise customers, thousands of successful employees, and a company that continues to grow.
Founding Values
Our founding values are a simple yet powerful set of beliefs that drives us and are how we hold ourselves accountable every day. Over the years we have formalized the values into a set of guiding principles that every employee can understand and embrace:
• Our brands are the most valuable things we own.
• Personal honesty and integrity are the foundation of our success. • Customer service is our way of life.
• Our company is a fun and friendly place, where teamwork rules. • We work hard...and we reward hard work.
• Great things happen when we listen...to our customers and to each other. • We strengthen our communities, one neighborhood at a time. • Our doors are open.
31 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in the
United States.
Enterprise Fleet Management has 50 offices across North America staffed by more than 500 sales professionals. These sales professionals facilitate thousands of meetings each year where they are demonstrating how Enterprise Fleet Management's programs help government organizations. As part of these demonstrations it has become engrained in each salesperson to position our Sourcewell contract as the best way to implement our fleet strategies. They are trained to recommend cooperative purchasing contracts during the sales process as a means of improving the customer experience by reducing unnecessary friction. 32 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in Canada.
Enterprise Fleet Management is able to provide our full range of services to Sourcewell member agencies in Canada. We currently operate three teams in Canada.
33 Identify any geographic areas of the United
States or Canada that you will NOT be
fully serving through the proposed contract.
Enterprise has a unique geographical footprint with more than 50 fleet management offices and more than 4,000 rental locations that will work with members in most geographic areas in North America to provide services or find a solution that fits the needs of the member.
34 Identify any Sourcewell participating entity
sectors (i.e., government, education, not -for-
profit) that you will NOT be fully serving
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
Enterprise Fleet Management operates a network of more than 50 fully staffed offices, which manages a fleet of more than 710,00 vehicles in the U.S and Canada.
Enterprise Fleet Management provides services to nearly 2,000 public and private schools, colleges, universities, cities, counties, and other government entities nationwide.
35 Define any specific contract requirements
or restrictions that would apply to our
participating entities in Hawaii and Alaska
and in US Territories.
Enterprise Fleet Management currently has lease vehicles in Hawaii, Alaska, and Puerto Rico and operate in accordance with local laws and statutes. All vehicles in Puerto Rico would have dealer stock pricing.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 7: Marketing Plan
Line
Item
Question
Response *
t
36 Describe your marketing strategy for
promoting this contract opportunity.
Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.
Enterprise will work with Sourcewell to develop a customized marketing strategy that leverages our existing sales teams throughout North America. Because of our company's size and infrastructure, we can also scale up to meet higher demand at a moment's notice. Some of the marketing methods will include:
• A marketing banner on the Sourcewell website announcing the partnership and details • Targeting the largest members first to maximize the impact • Local sales teams will meet regularly with current and potential members • Direct -mail campaign with customized fliers featuring program information 37 Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.
Enterprise Fleet Management uses our customer website (efleets.com) to provide company information and receive online inquiries. In the past, Enterprise Fleet Management has invested in and participated in re -targeting advertising; however, this is a rare occurrence.
Enterprise prefers to partner with trusted industry leaders to advertise and communicate to our niche demographic.
Enterprise Fleet Management uses Linkedln for recruiting purposes and does not presently leverage social media at a corporate level. We use Salesforce.com and the Pardot email platform to communicate with customers and prospects that have opted in to receive communications.
38 In your view, what is Sourcewell's role
in promoting contracts arising out of
this RFP? How will you integrate a
Sourcewell-awarded contract into your
sales process?
Enterprise Fleet Management has 50 fully staffed offices that are trained to recommend cooperative purchasing contracts during the sales process, we provide in depth training on how these contracts work and the benefits on utilizing them over other diligence options.
Our expectation for Sourcewell would be to promote and send any leads to our management team and help answer specific questions from the governmental entity regarding utilizing the contract.
39 Are your products or services
available through an e -procurement
ordering process? If so, describe your
e -procurement system and how
governmental and educational
customers have used it.
Our ordering and procurement process is customized for each individual member based on their needs. Our dedicated account teams will meet with each individual member to determine what products and services are needed to create a menu price of vehicles that the member can utilize for ordering. After the selections are made, the member will receive a quote for each vehicle to be approved by the authorized signer.
Table 8: Value -Added Attributes
Line
Item
Question
Response*
40 Describe any product, equipment,
maintenance, or operator training
programs that you offer to
Sourcewell participating entities.
Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.
Your account team will manage, provide and host all driver training and implementation services, including webinars, conference calls, printed materials, online videos, etc. We can provide a wide range of resources and efficient ways to implement these programs to ensure a great foundation for a long-term partnership. This local team will take complete ownership of these processes and take on all aspects of managing the transition and training. We will review all of the options with you and set out a clear plan to meet your needs and make this process as easy as possible for your company.
This will be customized to Sourcewell and your drivers' unique needs, and there are no additional costs for implementation and transition services, as this is standard and included in our service offering.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 41 Describe any technological
advances that your proposed
products or services offer.
Enterprise Fleet Management uses a combination of online tools, technologies, and automated processes to give our customers complete oversight of their fleets, lower overall costs, and provide convenience for drivers and administrators. These resources complement our local account management teams and allow us to supplement local support with self- service capabilities. Our IT teams are continually updating and enhancing our systems and technologies to provide new features and tools that our customers ask for.
Customer Website — Complete oversight on entire fleet and individual vehicles • Customizable dashboards show graphs, data, and analysis that is most important to you • Reporting covering entire fleet, with drill -down capability to individual vehicles • Custom, automatic alerts for maintenance, billing, registrations, renewals, recalls, etc. • Life -to -date maintenance data and complete vehicle history for each vehicle Annual Client Review — Identify and lower costs
• Web -based solution for year -over -year fleet analysis led by local Enterprise team • Analyze all fleet costs including maintenance, fuel, insurance, depreciation, etc. • Document goals to develop the best possible fleet cycling plan and lower costs Fleet Planning Toolkit — The right vehicles at the right cost • Vehicle selector allows Enterprise to compare up to six vehicles side -by -side • Integrate all costs for a total cost analysis
• Determine the best time to replace your vehicles
Auto Integrate — Minimize downtime
• Web -based repair and maintenance authorization platform to reduce downtime • Integration with most national account partners for faster approvals • Partnered with more than 35,000 maintenance and repair shops to eliminate billing issues • Real-time maintenance updates
• Access to more than 100 ASE -certified technicians employed by Enterprise Mobile App — Convenience for drivers
• Fuel station and maintenance shop locator
• Click -to -call roadside assistance
• Accident reporting (including photos)
• Receive alerts
• Enter and track mileage
• View order status of purchased vehicles
• View maintenance cards
• Check -in and check-out for vehicles with multiple drivers • Edit incorrect mileage entries
42 Describe any "green" initiatives
that relate to your company or to
your products or services, and
include a list of the certifying
agency for each.
Enterprise Fleet Management not only takes a sustainable approach to its business, but it aligns with the sustainable goals of its partner companies, agencies, and organizations.
Some of these combined efforts are as follows:
Vehicle Cycling/Fleet Optimization
Managing vehicle emissions can represent a key component of customers' environmental commitment and corporate social responsibility efforts, but companies can only manage what they can measure. It is the fundamental principle of fleet optimization — getting all the data needed to make smart decisions about vehicle cycling.
In addition to the traditional vehicle emission consisting of acquisition cost, maintenance expenses and residual value, our team provides additional data points.
Enterprise Fleet Management can help add a comprehensive environmental dimension to vehicle -cycling decisions, which includes fleet emissions, fuel efficiency, and direct and indirect remediation costs.
Carbon Reporting and Offsets
Commercial operations may have limited options for reducing the environmental impact of their fleet. Enterprise Fleet Management can simplify the benchmarking process and offer a tailored, accurate report on vehicle emissions. This data can then be used to influence fleet management choices, such as vehicle selection and replacement, or the decision to participate in a carbon offset program.
Verified carbon offsets can provide an appealing option for fleet operators who would otherwise have few practical ways to reduce the impact of their vehicle emissions. In essence, these offsets are contracts to invest in projects and technologies that remove carbon dioxide from the atmosphere. Enterprise Fleet Management can help you purchase these offsets through a trusted third -party partner, TerraPass.
TerraPass invests in alternative -energy projects to remove harmful greenhouse gases from the atmosphere. Enterprise Fleet Management — through the Enterprise Holdings Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Foundation, our philanthropic arm — will also match a portion of each customer's greenhouse gas offset purchase.
Energy and Facilities Management
Enterprise Fleet Management's corporate office in St. Louis received LEED Gold Certification from the U.S. Green Building Council's green building rating program — the second -highest LEED certification available.
The building was certified, in part, for:
• being built on previously developed land to reduce the impact on virgin ground. • installing low -flow fixtures that reduce the building's water use by 46 percent. • using LED lighting fixtures that reduce the electricity used for lighting by 56 percent. • recycling and repurposing 92 percent of construction waste, which reduces the amount of material sent to landfills.
Corporate Social Responsibility Policy
Owned by the Taylor family of St. Louis, Enterprise Fleet Management is an affiliate of Enterprise Holdings, the largest car rental company in the world. From our executive suite to our branch locations, we know that healthy and prosperous communities are the lifeblood of our business. That is why Enterprise Holdings and Enterprise Fleet Management are committed to promoting long-term community growth and prosperity — through our economic impact and employment, local foundation grants, global philanthropic initiatives, corporate sustainability, and, of course, sustainable transportation options.
We believe that strong business growth is built on putting the needs of customers, the growth of employees, and the health of local communities first. Through our global Corporate Social Responsibility (CSR) efforts, we are investing in making our business and our world a better place through initiatives that:
• promote the viability of mobility and alternative fuels. • increase access to fuel -efficient vehicles.
• improve the resource efficiency of our operations.
• minimize waste throughout the lifecycle of our vehicles. • minimize the impact of vehicle leasing and rental by offering carbon offsets that support renewable energy projects.
• support causes that improve the quality of life in local communities. • enhance relief efforts in the wake of natural disasters.
In addition to these efforts, a robust set of policies and a CSR Governance Council guide our approach to sustainable business management. The most important of these policies and programs are summarized below:
• Carbon Offsets
• Duty of Care
• Supplier Code of Conduct
• Human Rights
• Safety Recalls
• Workplace Ethics
• Employment and Equal Opportunity
• Founding Values
• Privacy and Safe Harbor
• Subsidiaries and Franchisees
Sustainable Maintenance Programs
When it comes to sustainable transportation, our approach is quite simple — little things can make a big difference. As a result, corporate sustainability is an ongoing pursuit to shrink our impact.
For example, we recycle, repurpose and reduce materials wherever possible. Our thorough vehicle maintenance program also helps lower costs, divert waste from landfills and reduce reliance on non -recycled materials.
Our commitment to sustainability is based on both a comprehensive understanding of critical details as well as the long-term picture of success. Reducing our environmental impact is ultimately about making responsible choices and following sustainable business practices:
• Managing Materials Responsibly
• Recycling Windshields
• Prioritizing Fuel Efficiency
• Renewing License Plates
• Using Water -Based Paints
• Re -Refining Oil and Recycling Filters
• Repurposing Tires
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 43 Identify any third -party issued eco-
labels, ratings or certifications that
your company has received for
the equipment or products
included in your Proposal related
to energy efficiency or
conservation, life -cycle design
(cradle -to -cradle), or other
green/sustainability factors.
N/A
44 Describe any Women or Minority
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.
While Enterprise Fleet Management does not qualify as a minority- or woman -owned business, our company has a Supplier Diversity program which is a strategic initiative to grow our business by utilizing such businesses. Purchasing goods and services from businesses that are classified as small, minority -owned, woman -owned and other nationally or federally recognized designations solidifies Enterprise as a responsible corporation and a driver of economic growth.
Good Faith Plan
Our commitment to the principles of equal employment opportunity (EEO) and affirmative action (AA) is communicated in our employee handbook, posted in all branch offices companywide, and integrated in our mandatory companywide diversity training.
Small Business Enterprise (SBE) & Minority and Women Business Enterprise (MWBE) • Identify opportunities for SBE/MWBE certified vendors to provide goods and services. • Send letters to interested SBE/MWBE vendors encouraging them to contact us with proposals in regard to providing goods and services and keep a log of all letters, contacts, responses, and nonresponses.
• Encourage other vendors who may be eligible to apply for certification and assist each SBE/MWBE contacted that needs assistance in obtaining bonding, lines of credit, or insurance as required
• Negotiate in good faith with interested SBE/MWBE Certified Vendors • Join and support local and national minority, women, and small business organizations. • Advertise in local and national DBE -focused publications for vendors that can provide needed goods and services.
• Encourage drivers to utilize DBE & M/WBE vendors for maintenance and repair based on each company's needs.
• In addition, Enterprise and National are also members of numerous local programs including NMSDC affiliates, ethnic chambers, NAWBO chapters, WBENC regional chapters, Urban Leagues, etc.
45 What unique attributes does your
company, your products, or your
services offer to Sourcewell
participating entities? What makes
your proposed solutions unique in
your industry as it applies to
Sourcewell participating entities?
At Enterprise Fleet Management, we believe the following are differentiating factors that distinguish us from the competition:
• Fleet Expertise/Experience: Because we own and operate 1.85 million units worldwide, together with affiliate Enterprise Holdings, we are keenly aware of industry trends, recalls, vehicle values, new model enhancements, regulatory issues, manufacturer updates, and more. • Sales force & Infrastructure: Our local account team presence — more than 50 fleet locations nationwide and over 500 fleet professionals locally along with our manufacturer relationships differentiate us from the competition. Enterprise has local offices around the country with teams who can meet face-to-face and serve our customers. • Total Cost of Ownership Approach: Through managing our own fleet of vehicles, we are experts at analyzing each cost bucket to ensure that we are operating at the lowest cost of ownership and we bring this forth to our clients as well. • Logistics: We are constantly picking up, delivering, and moving our own fleet units, which gives us an inherent understanding and ability to navigate these situations quickly and efficiently for our fleet customers.
• Vehicle Resale: Our more than 700 experienced remarketing professionals are what make the Enterprise service so effective. We invest more in this area of business than any of our competitors, and we have a wide network of remarketing offices across the nation. We use our knowledge and experience to remarket vehicles through the appropriate channels to maximize the sales price.
• Physical Damage Claims and Subrogation: As a company, we are self -insured and have in-house teams that handle subrogation and claims services. Because this affects our bottom line, we have unmatched experience, resources and employees managing this area, and this greatly sets us apart from our competitors.
Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Item
Question
Response*
46 Do your warranties cover all products, parts, and
labor?
Warranties vary by manufacturer, vehicle type, make and model, etc. 47 Do your warranties impose usage restrictions or
other limitations that adversely affect coverage?
Warranty details — including any mileage limits or other restrictions — vary by manufacturer, vehicle type, make and model, etc. We will advise and advocate on behalf of our customers when needed as well. Because we maintain strong relationships with vehicle manufacturers and our dealer partners, we can often work directly with them to help recuperate warranty costs for our customers on a case -by -case basis.
48 Do your warranties cover the expense of
technicians' travel time and mileage to perform
warranty repairs?
Most standard vehicle warranties do not cover these expenses. 49 Are there any geographic regions of the United
States or Canada (as applicable) for which you
cannot provide a certified technician to perform
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
This will depend on the manufacturer's dealer network.
When needed, Enterprise's National Service Department will work with the drivers to find an approved shop for warranty services that is close to their location. Because of the vast network of dealers that our company utilizes, we are able to easily manage these situations for our customers. 50 Will you cover warranty service for items made by
other manufacturers that are part of your proposal,
or are these warranties issues typically passed on
to the original equipment manufacturer?
All warranty coverages are provided by the applicable manufacturer. 51 What are your proposed exchange and return
programs and policies?
In most cases, Enterprise will acquire vehicles that are new from the factory and under the manufacturer warranty. We will also proactively plan with each member to ensure they are ordering the specific vehicles that are needed, including make/model, available options, any additional equipment or up - fitting required, etc.
Your Client Strategy Manager will perform a cost analysis to make sure we are ordering and cycling vehicles at the proper time. We will also do a side - by -side vehicle comparison to verify that Sourcewell is using the most cost- efficient vehicles for your needs. We will work with Sourcewell to make sure drivers are getting the correct vehicle for their application, and within the boundaries set by Sourcewell.
52 Describe any service contract options for the
items included in your proposal.
Enterprise Fleet Management's goal is to provide Sourcewell with the most comprehensive service possible. To do this, we offer several additional options for convenience and maximum efficiency:
Fuel Card
We partner with WEX for fuel card services. The WEX fuel card management program offers three main benefits:
• Convenience: Card accepted at more than 180,000 U.S. locations • Security: Cards with driver identification issued to the driver assigned to the vehicle
• Control: Card program offers various controls to help manage your fleet's fueling expenses
WEX offers product -type control, merchant control, real-time alerts, and flexible exception reporting as powerful tools to monitor abuse. Exceptions include total dollars spent, total gallons filled, days of the week, time, type of fuel, etc. In addition to the exception report sent monthly, WEX also offers flexible exception reporting, which reports exceptions via email on a daily, weekly, or monthly basis.
Your account management team will work with you to establish exceptions that can be viewed on a monthly report. In addition, the WEX Fraud Department performs three primary functions in an effort to identify and mitigate fraud on our fleet customers' accounts:
• Review transaction activity
• Identify potentially abusive or fraudulent behavior
• Notify customers when such behavior occurs
GPS
Our fleet vehicles can be equipped with a Geotab telematics device. This functions as a GPS tracking device, with additional options such as driver safety, odometer capture, accelerometer, and engine diagnostics. Geotab's unique technology provides added value to your fleet and your business by addressing the following needs:
• Safety: Breakthrough accident detection, safer driving behavior, in - Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 vehicle driver coaching
• Cost Reduction: Lowered worker's compensation claims, lowered bent metal costs
• Productivity: Real-time and archived GPS vehicle tracking, route optimization, fuel consumption monitoring
• Engine Health: Engine diagnostics, improved preventative maintenance, overall improved vehicle health
• Compliance: Accurate HOS and/or IFTA reporting
Enterprise's customer data shows that Geotab has reduced miles traveled and fuel costs, increased fleet productivity, improved workforce utilization, improved service response times and reduced downtime related to maintenance issues. We have also seen an improvement in driver safety through the accelerometer component of our solution.
Full Maintenance
Enterprise's Full Maintenance program covers lessees nationwide and is available for most makes and models in your fleet. The program is completely managed by Enterprise and will not require any internal approval of repairs or review of monthly invoices. Cost is based on vehicle type and driving pattern.
• Monthly cost is fixed for the term of the vehicle
• Coverage is available up to 100,000 miles
• Covers all routine services recommended by the manufacturer • Covers all unexpected repairs (not related to damage or neglect) • 24/7 roadside assistance and towing is included
• Brakes, tires, and loaner vehicles can be included
• Windshield repair, fueling service, and other miscellaneous items are available
• Sourcewell can set up and send automatic service reminders through Enterprise's website
Maintenance Management
With Enterprise's Maintenance Management program, authorization and maintenance / repair limits are similar to our Full Maintenance program.
Enterprise manages the process and contacts the client when additional approval is needed. Through this program, repairs are charged as needed and passed directly through to Sourcewell for a flat monthly fee.
Enterprise leverages our agreements and relationships with vendors to ensure both labor and parts are charged at a fair market value.
Table 9B: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response
53 Describe any performance standards or
guarantees that apply to your services
Providing completely satisfied service to Sourcewell is important to us. As a result, we plan to collect ESQi feedback from Sourcewell drivers and employees twice a year, and annually from management. This feedback will allow us to highlight areas of improvement and areas of success.
54 Describe any service standards or
guarantees that apply to your services
(policies, metrics, KPIs, etc.)
Our performance as Sourcewell's fleet management partner is measured by success in three core areas, customer satisfaction, customer retention and fleet growth. We strive to reduce our customers' total cost of ownership in several categories, including maintenance costs, fuel spend, acquisition costs and resale gain. Some of the ways in which we accomplish this include:
• Active management of vehicle lifecycle to minimize fuel and maintenance spend • Annual fuel and maintenance spend benchmarking to decrease total cost of ownership
• Comparison of vehicle makes and models to provide better total cost of ownership • Increased equity gain at disposal through proactive fleet planning and forecasting • Continuing review of resale market to identify best disposal method and holding period
• Comparison of Enterprise resale performance against industry standards • Management of Sourcewell incentive programs to reduce acquisition costs • Review of vehicle application to "right -size" makes and models that are best suited for Sourcewell needs
• Review driver and administrator feedback to maximize driver satisfaction Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 10: Payment Terms and Financing Options
Item
Question
Response*
55 Describe your payment terms and accepted payment
methods.
Payment Terms
Payment terms are Net 30.
Payment
Enterprise offers several payment options to our clients:
• Direct debit — payments are withdrawn on the 20th of each month • One-time ACH — can be completed via phone or email
• Check — can be mailed or overnighted to Enterprise
• Wire/ACH push — can be set up through Enterprise's bank 56 Describe any leasing or financing options available for use by educational or governmental entities.
Your local Enterprise team will work with you to customize the lease terms and provide you with the most cost-effective leases that meet your specific needs.
Enterprise offers four types of funding solutions. They are an Open - Ended Equity Lease, Closed -End Lease, Prepaid Lease, and Finance.
• Open -Ended Equity Lease: flexible option that allows the lessee to turn in the vehicle before the lease term with no early termination penalties, the company/agency can get out of the lease at any time; there is always a payoff amount. If the value of the vehicle is greater than the payoff, that money or equity can be put toward another lease. If the value of the vehicle is less than the payoff, Enterprise will bill the company/agency the difference. • Closed -End Lease: allows for a lower monthly payment based on vehicle usage, geared towards individuals that drive minimal miles. • Prepaid Lease: allows the lessee to take advantage of discounted interest rates by paying all rent up front.
• Traditional Purchase Finance: allows Sourcewell to take ownership of the vehicle at the end of the financed/lease term without paying the reduced book value.
Open -Ended Lease
Agencies commonly find it difficult — sometimes impossible — to fund a healthy vehicle lifecycle. Many of these organizations turn to a bridge funding mechanism to facilitate their necessary vehicle replacements. Enterprise Fleet Management features an Open -Ended Lease product to help bridge any funding gaps. Our Open -Ended Lease is characterized by:
• Improved cash flow
• No mileage restrictions or wear -and -tear charges
• Flexible financing options
• Customized terms for use and type of vehicle
• Retention of ownership rights
In most programs, a vehicle would be purchased outright from the capital budget and kept in -fleet until a specified time when it was sold. However, to increase flexibility, our Open -Ended Lease allows for funding of only the time the vehicle is used. This approach allows companies to pay the minimum value for the use of the vehicle on a monthly basis, improving cash flow.
The mechanics of this lease involve financing the difference between the vehicle's purchase price and a conservative Reduced Book Value (RBV), which is based upon the anticipated market value in consideration of the vehicle's age and application.
Lease Terms
Enterprise Fleet Management can offer lease terms as short as 12 months and as long as 60 months, or at any six-month interval in between. While we do not offer initial lease terms beyond 60 months, our Open -Ended Leases can be structured with a Reduced Book Value at 60 months that can be paid off or extended for an additional 12 or 24 months, or continue month to month until the Reduced Book Value has been completely paid off.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 57 Describe any standard transaction documents that you propose to use in connection with an awarded contract
We have attached our sample contracts.
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
58 Do you accept the P -card procurement and payment
process? If so, is there any additional cost to Sourcewell participating entities for using this process?
We cannot accept a P -card payment at this time.
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Item
Question
Response
59 Describe your pricing model (e.g., line -item discounts or product -category discounts). Provide detailed pricing data (including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
Inclusive, Upfront Pricing
Calculating fleet expenses to account for both direct and indirect costs can be difficult. That's why we provide inclusive pricing upfront as well as predictive cost tools. We think you deserve a clear view of all costs moving forward to plan for spending throughout the year — and beyond.
Integrity and Transparency
We don't believe in complicated contracts or hidden fees. Our Client Strategy Managers will only provide honest, informed recommendations that benefit your business. You'll also have access to the same fleet information through our Client Website, ensuring you see what your Client Strategy Manager sees, and can work with them to maximize your investment.
Flexible Options
Enterprise Fleet Management offers a variety of fleet leasing and financing services. We want our clients to be able to choose the financing plan that works best for their business and operating needs, whether they need an open-end, close -end, or self -funded program. We'II adapt to your needs.
We have uploaded our pricing materials as instructed.
60 Quantify the pricing discount represented by the pricing proposal in this response. For example, if the pricing in your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.
Discounts range from 5-25 percent off the manufacturer's suggested retail price (MSRP). For example, the MSRP for a typical Ford Explorer would be $36,540. With our purchasing power and discounts provided to Sourcewell Members, the delivered price would be $31,232, 15% savings. In some cases the manufactures do offer free options that provide additional discounts, if available.
Capitalized cost is the factory invoice, less manufacturer -provided incentives less any applicable advertising
61 Describe any quantity or volume discounts or rebate
programs that you offer.
Through a team of incentive analysts at our operations
headquarters, partnerships with manufacturers, and relationships with dealers, we work to get the best incentives available for our customers. The team tracks a wide range of retail incentives and enters those in our database, which compares them to the standard fleet, association, and upfit incentives that may be applicable.
Through our relationships with manufacturers and zone
representatives, we work to obtain and maximize any special or client -specific incentives available. Manufacturers sometimes provide us with special incentives that are not available through other avenues and we use those as needed.
For ancillary programs such as FuII Maintenance and Maintenance Management, additional discounts on parts and labor are passed through to our customers.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 62 Propose a method of facilitating "sourced" products or related services, which may be referred to as "open
market" items or "nonstandard options". For example, you may supply such items "at cost" or "at cost plus a
percentage," or you may supply a quote for each such
request.
Enterprise will provide a quote for each sourced product that will include any discounts that Enterprise receives. We do not mark-up any quotes or charge for coordinating supply or installation — this is a part of Enterprise's standard service.
Enterprise Fleet Management will coordinate the up -fit of any needed aftermarket equipment. We have established relationships with local and national vendors that supply these items and will deliver the equipment in a work -ready state.
Enterprise will plan ahead with vendors to have equipment ready for installation once the ordered vehicles are delivered to ensure that the vehicles are ready for service as soon as possible. Enterprise will negotiate on behalf of the member agency to leverage volume discounts and deliver the lowest possible price on any needed equipment.
The equipment can be billed up front or capitalized as a part of the lease structure. In both scenarios, the member will own the equipment at the conclusion or termination of the lease.
Enterprise is able to sell customer -owned units as an additional benefit if the end user signs our consignment agreement. We have included a sample consignment agreement.
63 Identify any element of the total cost of acquisition that is NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly identified as freight or shipping charges. For example, list costs for items like pre - delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.
Costs for registering a vehicle are passed through directly to the end user. All other costs are addressed throughout our provided pricing offerings.
64 If freight, delivery, or shipping is an additional cost to the Sourcewell participating entity, describe in detail the complete freight, shipping, and delivery program.
For a majority of our deliveries, vehicles will be sent to the dealer that is closest to the end user so they can pick up the unit directly. We can also coordinate with the dealer or our own employees to deliver the vehicles. Certain charges may apply based on distance to the driver and other factors.
65 Specifically describe freight, shipping, and delivery terms or programs available for Alaska, Hawaii, Canada, or any
offshore delivery.
Enterprise has a large network of dealerships throughout these regions that can assist with vehicle logistics and delivery. Along with our dealer network, we have a large number of employees within these regions — either through an Enterprise Fleet Management office or an affiliate Enterprise Rent-A-Car or National Car Rental rental location — who are available to assist with vehicle delivery and pick-up.
66 Describe any unique distribution and/or delivery methods or options offered in your proposal.
Enterprise employs one of the largest teams of drivers in the industry. This allows us to quickly and easily manage vehicle logistics for our fleet customers.
Because we own and operate 1.85 million units worldwide, together with affiliate Enterprise Holdings, we are constantly picking up, delivering, and moving our own fleets units, which gives us an inherent understanding and ability to navigate these situations quickly and efficiently for our fleet customers.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 11A: Pricing Grid: Acquisition Terms
Provide detailed pricing information in the table below.
Line
Item
Type
Charged/Percentage
Details
67 Interest Rate Index Used
3 year t -bill
Canadian 3yr Bond
US: 350 basis points over 3 year t -bill
Canada: Canadian 3yr Bond + 300 basis points
68 Basis Points
US: 350
Canada: 300
US: 350 basis points over 3 year t -bill
Canada: Canadian 3yr Bond + 300 basis points
69 Domestic Factory Order Vehicles
US: Manufacturer Published
Invoice Less Applicable
Incentives Less (-) Applicable
Advertising plus (+) $60
acquisition fee plus (+) courtesy
delivery fee (variable $150-$450
depending on location)
Canada: Manufacturer Published
Invoice Less Applicable
Incentives Less (-) Applicable
Advertising plus (+) $275
acquisition fee plus (+) courtesy
delivery fee (variable $150-$450
depending on location)
US: Manufacturer Published Invoice Less Applicable
Incentives Less (-) Applicable Advertising plus (+) $60 acquisition fee plus (+) courtesy delivery fee (variable $150-$450 depending on location)
Canada: Manufacturer Published Invoice Less
Applicable Incentives Less (-) Applicable Advertising
plus (+) $275 acquisition fee plus (+) courtesy delivery fee (variable $150-$450 depending on location)
70 Foreign Factory Order Vehicles
US: Manufacturer Published
Invoice Less Applicable
Incentives Less (-) Applicable
Advertising plus (+) $60
acquisition fee plus (+) courtesy
delivery fee (variable $150-$450
depending on location)
Canada: Manufacturer Published
Invoice Less Applicable
Incentives Less (-) Applicable
Advertising plus (+) $275
acquisition fee plus (+) courtesy
delivery fee (variable $150-$450
depending on location)
US: Manufacturer Published Invoice Less Applicable
Incentives Less (-) Applicable Advertising plus (+) $60 acquisition fee plus (+) courtesy delivery fee (variable $150-$450 depending on location)
Canada: Manufacturer Published Invoice Less
Applicable Incentives Less (-) Applicable Advertising
plus (+) $275 acquisition fee plus (+) courtesy delivery fee (variable $150-$450 depending on location)
71 Domestic Dealer Stock Vehicles
US: Dealer Provided Invoice
Less (-) Applicable Incentives
plus (+) $60 acquisition fee,
subject to dealer availability
Canada: Base Purchase Price
from Dealer Less (-) Applicable
Manufacturer Incentives Plus
(+)Courtesy Delivery Fees $150-
$450 depended on Delivery
Location Plus (+) $275
Acquisition fee
US: Dealer Provided Invoice Less (-) Applicable
Incentives plus (+) $60 acquisition fee, subject to
dealer availability
Canada: Base Purchase Price from Dealer Less (-)
Applicable Manufacturer Incentives Plus (+)Courtesy
Delivery Fees $150-$450 depended on Delivery
Location Plus (+) $275 Acquisition fee
72 Foreign Dealer Stock Vehicles
US: Dealer Provided Invoice
Less (-) Applicable Incentives
plus (+) $60 acquisition fee,
subject to dealer availability
Canada: Base Purchase Price
from Dealer Less (-) Applicable
Manufacturer Incentives Plus
(+)Courtesy Delivery Fees $150-
$450 depended on Delivery
Location Plus (+) $275
Acquisition fee
US: Dealer Provided Invoice Less (-) Applicable
Incentives plus (+) $60 acquisition fee, subject to
dealer availability
Canada: Base Purchase Price from Dealer Less (-)
Applicable Manufacturer Incentives Plus (+)Courtesy
Delivery Fees $150-$450 depended on Delivery
Location Plus (+) $275 Acquisition fee
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 11B: Pricing Grid: Incentives
Provide detailed pricing information in the table below.
Line
Item
Type
Charged/Percentage
Details
73 Federal Tax Incentives
100%
100% of end user eligible incentives are passed to
the member
74 State Tax Incentives
100%
100% of end user eligible incentives are passed to
the member
75 Manufacturer Incentives
100%
100% of end user eligible incentives are passed to
the member
Table 11C: Pricing Grid: Maintenance & Fees
Provide detailed pricing information in the table below.
Line
Item
Type
Charged/Percentage
Details
76 Fixed Maintenance
Variable (Avg. $60-$90) per
month per vehicle
Pricing on average is $60-$90 based on vehicle type
and anticipated miles and usage driven over term, the
pricing can also be modified to include or exclude
brakes and tires depending on what is the best
interest of the member, Coverage is available up to
100,000 miles, covers all routine maintenance
recommended by the manufacturer and any unplanned
repairs that come up as long as they are not abuse.
77 Occurance Maintenance
$6 per month card fee per
vehicle plus cost of service and
parts
$6 per month card fee per vehicle plus cost of
service and parts
78 Management Fee
0.10°/0 for Factory Ordered
Vehicles / 0.15% for Dealer
Stock Vehicles
0.10% for Factory Ordered Vehicles / 0.15% for
Dealer Stock Vehicles
79 Service Charge
US $400.00
Canada $495.00
US $400.00
Canada $495.00
80 Lease Termination Fee
$0 Termination Fee for Equity
Leases, Termination Fees for
Net Leases are an amount
equal to three months rent plus
30% of the total rent due under
the master walk away lease
agreement section 14.
$0 Termination Fee for Equity Leases, Termination
Fees for Net Leases are an amount equal to three
months rent plus 30% of the total rent due under the
master walk away lease agreement section 14.
81 Interim Interest
Yes/No, How is it calculated?
NO
N/A
82 Resale Fee
$395
For each Vehicle sold, the End User "Member" shall
pay Enterprise a fee of $395.00 ("Service Fee") plus
towing at prevailing rates, applies to member
owned/non-leased units
83 Provide fees not listed + rate
Optional services offered
Enterprise Fleet Management offers additional
services to our clients, these programs and plans are
described in the technical proposal under the pricing
grid.
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
84 a. the same as the Proposer typically offers to an individual municipality, university, or school district.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 13: Audit and Administrative Fee
Line
Item
85 Question
Specifically describe any self -audit process or program that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template.
Response*
Enterprise will set a pricing plan up for the Sourcewell program within our system. This pricing plan will be hard - coded for all Sourcewell members and cannot be deviated from by any sales or support team member.
Quarterly, we will review deliveries that have been placed and delivered through the Sourcewell program to ensure
compliance and accuracy. We will provide a detailed
breakdown to Sourcewell monthly or quarterly for review depending on preference.
If you are awarded a contract, provide a few examples of internal metrics that will be tracked to measure whether you are having success with the contract.
Example metrics to be tracked and measured are new
customers utilizing the awarded contract, total orders and total deliveries.
Our goal is to create lifelong relationships with all of our Enterprise customers. As a result, we collect customer
satisfaction results from a variety of sources to ensure we are meeting our customers' needs. Those sources include our internal Service Quality index (SQi) process, external surveys such as the J.D. Power Satisfaction Survey, and a range of other customer service inquiries. The results are closely monitored, and any necessary changes are made to improve customer satisfaction.
87 Identify a proposed administrative fee that you will pay to Sourcewell for facilitating, managing, and promoting the Sourcewell Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per -unit fee; it is not a line -item addition to the Member's cost of goods. (See the RFP and template Contract for additional details.)
Enterprise will offer Sourcewell and your members access to our fleet management program and pay Sourcewell a
quarterly marketing fee based upon the volume of Combined New Deliveries generated as defined below.
Deliveries to qualified members during the term of the
contract is $125.00 per new delivery.
Qualified members are eligible members who utilize the
Agreement between Sourcewell and Enterprise Fleet
Management as an approved means to satisfy proper due
diligence and competitive requirements.
Enterprise Fleet Management retains the right to offer
discounted promotional pricing on a market by market basis.
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 14A: Depth and Breadth of Offered Equipment Products and Services Line
Item
Question
Response *
88 Provide a detailed description of the
equipment, products, and services that you
are offering in your proposal.
Enterprise Fleet Management offers a full range of customizable fleet solutions to our customers, including:
• Total cost of ownership analysis and comparisons
• Dedicated local account team assigned to each client to make ongoing cost saving recommendations
• Company fleet policy consultation
• Insurance consultation and programs
• Customizable lease options and financing
• Detailed driver analysis
• Fleet selection and acquisition
• Maintenance and fuel program management for both leased and client owned vehicles
• Four-year cost model development
• License, title and renewal services for both leased and client owned vehicles • Customizable website dashboard with near real-time data and reporting • Remarketing and resale for both leased and client owned vehicles • Driver Safety programs
89 Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.
Our clients enjoy the benefits of Enterprise's sustained 65 -year investment in infrastructure that enables us to quickly and efficiently move vehicles into and out of service. This includes 150 staging grounds throughout the U.S. and Canada staffed by 700 dedicated remarketing specialists, as well as 800 professionals at our corporate office. We have teams dedicated to specific aspects of our service, including License and Title, Maintenance, Risk Management, Accounting, Information Technology, and Vehicle Acquisition.
As a result, Enterprise Fleet Management is able to provide Sourcewell with a complete fleet management program that includes:
• Fleet cost analysis
• Company fleet policy constitution
• Insurance consultation
• Detailed driver analysis
• Fleet selection
• Maintenance and fuel program management
• Customized fleet plan based on your specific needs
We also provide a range of ancillary solutions to address specific needs throughout the vehicle lifecycle:
• Universal fuel card management
• Personal -use reporting
• Vehicle sharing technology
• Maintenance services from ASE -certified technicians
• Accident Management services from I -CAR certified professionals • Insurance coverage through our broker, Lockton
Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
ine
Item .
Cate or or T pe
Offered
Comments
90 As the largest purchaser of vehicles in
North America, Enterprise has the ability
to acquire vehicles from nearly any
manufacturer. This includes specialty
vehicles and Emergency Response
Vehicles.
;"- Yes
' No
Services for the acquisition by Sourcewell participating entities, whether by lease or financing, of on -road vehicles of all types or classifications, all weight classes, and all engine types 91 New vehicle service and preparation for the vehicles described in Line 90 above, such as, pre -delivery inspection, parts and accessories installation, and vehicle marking application or installation
c: Yes
, No
Through our Fleet Management programs
we are able to offer all of these services. ,
92 Preventative maintenance plans, vehicle maintenance and repair services, and related service level agreements for Sourcewell participating entity on -road vehicle fleets of all types .: Yes
r No
Through our Fleet Management programs
we are able to offer all of these services.
93 In addition to the solutions described in Lines 90-92 above, proposers may include a complementary offering of the following ancillary services:
i. Short-term rental programs;
ii. Upfitting of after -market programs;
iii. Fleet management information technologies, such as:
telematics, fleet monitoring, fuel management, fuel tank management, and motor pool/fleet sharing software and systems; iv. Roadside assistance including towing, emergency towing, and repairs;
v. Installation, operation, and maintenance of dedicated charging and fueling stations; and
vi. Vehicle battery longevity monitoring and replacement plans. : Yes
No
Through our Fleet Management programs
we are able to offer all of these services.
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure our submission document(s) conforms to the following :
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." • Pricing - Pricing-Final.xlsx - Tuesday March 01, 2022 14:16:51 • Financial Strength and Stability - Enterprise Financial Stability.pdf - Tuesday March 01, 2022 14:16:39 • Marketing Plan/Samples - Sample Marketing Plan.pdf - Tuesday March 01, 2022 14:19:21 • WM8E/M8E/S8E or Related Certificates - Wade Ford 2022 GMSDC Certificate.pdf - Tuesday March 01, 2022 14:27:57 • Warranty Information - Sample Warranty Information.pdf - Tuesday March 01, 2022 14:26:14 • Standard Transaction Document Samples - Sample Quote 2427574.pdf - Tuesday March 01, 2022 15:27:53 • Upload Additional Document - Sourcewell Submission.zip - Tuesday March 01, 2022 14:20:22 Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: htt3s:// www.treasury.gov/ofac/downloads/sdnlist . Ddf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at:
httDs://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Number: RFP 030122
DocuSign Envelope ID: 37AD2179-C4CB-4EF8-87D2-53507DDA9723 by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
I By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Dain Giesie, Assistant Vice President, Enterprise Fleet Management, Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
File Name
I have reviewed the
below addendum and
attachments (if
applicable)
Pages
Addendum_3_Fleet_Mgmt_Services_RFP_030122
Mon February 21 2022 04:30 PM
Addendum_2_Fleet_Mgmt_Services_RFP_030122
Thu February 17 2022 08:53 AM
Addendum_1_Fleet_Mgmt_Services_RFP_030122
Thu January 13 2022 04:26 PM
2 3
1 Bid Number: RFP 030122
nterprise
FLEET MANAGEMENT
SERVICE AGREEMENT
This Agreement is entered into as of the day of , 2025, by and between Enterprise Fleet Management, Inc., (EFM), a Missouri corporation, and City of Beaumont (Company).
Enterprise Fleet Management, Inc. is the "Servicer" as denoted by the MASTER EQUITY LEASE AGREEMENT that is by and between Enterprise FM Trust, a Delaware statutory trust and City of Beaumont.
WITNESSETH:
Restriction on Vehicle Procurement: EFM shall not, under any circumstances, procure any vehicle to be leased to Company from Raceway Ford, Inc., a California corporation with its principal place of business at 5900 Sycamore Canyon Blvd., Riverside, California 92507 ("Prohibited Supplier"). EFM expressly acknowledges and agrees that Company's willingness to enter into the Master Equity Lease Agreement is contingent upon EFM's strict adherence to the prohibition set forth in this Section. Company relies on EFM's promise and covenant to not acquire any vehicle from the Prohibited Supplier for the purposes of the Master Equity Lease Agreement.
Capitalized terms used herein and not defined herein shall have the meanings given in the Lease.
IN WITNESS WHEREOF, EFM and Company have executed this Service Agreement as of the day and year first above written.
Company: City of Beaumont EFM: ENTERPRISE FLEET MANAGEMENT INC.
By:
Title:
Address:
By:
Title:
Address:
BEAUMONT
O R N I A -
Staff Report
TO: City Council
FROM: Thaxton Van Belle, Director of Reclamation
Kenyon Potter, Principal Engineer
DATE March 18, 2025
SUBJECT: Wastewater Treatment Plant Improvements Project (CIP WW24-01), Reject All Bids and Authorize City staff to Revise Bidding Documents and Re -Advertise for Bids
Description Reject all bids for the construction of the Wastewater Treatment Plant Improvements Project (CIP WW24-01) — Bid Package 1 and authorize staff to revise bidding documents and re -advertise for bids.
Background and Analysis:
On June 24, 2023, City Council authorized the award of a design contract with Webb Associates for improvements to the Wastewater Treatment Plant (WWTP) including a dump station, parking lot, and other site improvements including vehicular gates and landscaping.
On January 16, 2024, staff provided an update on the WWTP Site Improvements including entry monument and landscaping. Three conceptual plans with varying levels of landscape were presented and staff received feedback on the conceptual plans.
During the preliminary design phase, staff determined that there were needed improvements to the non -potable water system to ensure reliability of process water for the plant startup and treatment processes. On May 7, 2024, Council approved an amendment to the PSA with Webb Associates to design non -pot water improvements as well as a secondary access road to the WWTP from Veile.
Subsequently, staff prepared final plans and specifications for these improvements.
During the detailed design, staff identified other plant deficiencies and addressed these in the final plans.
The project was divided into separate bid packages comprising of civil work (Bid Package 1) and landscape work (Bid Package 2) since the design of the civil work was further along and could proceed to obtain bids and to better establish the budget for landscaping.
On November 13, 2024, Bid Package 1 was advertised for pre -qualification of contractors and subsequently on December 20, 2024, was advertised for bids.
On February 4, 2025, three (3) bids from pre -qualified contractors were received and publicly opened. The following is a summary of the received bids excluding the additive alternates:
1. SCW Contracting Corp. $4,568,567.00
2. Innovative Construction Solutions $4,775,000.00
3. R2Build $4,911,123.00
SCW Contracting is the apparent lowest responsive and responsible bidder. No bid challenges were received. However, all 3 bids significantly exceeded the approved budget and the engineer's estimate. The approved budget is approx. $2.4M and the estimate for bid package 1 was approx. $2M. Upon further review and analysis of the bids staff identified a major bid bust in the electrical items as well as opportunities for savings in several other items.
To address the budget shortfall, staff is recommending a list of priority items which represents a reduced scope of work as well as using additive alternates to ensure that a re -bid will be successful. Below is a list of priority items:
Top Priority Items:
6 MBR Gates (stainless steel)
6 Lobe Pumps (lower maintenance cost)
2 15 -hp NPW Pumps and VFDs
Primary Dump Station (with 1 light pole)
Parking Lot (achieve ADA compliance)
Aeration Basin piping
UV Stormwater
Seismic Braces
Ring Road (along perimeter)
Landscape and Demonstration Garden
Fiscal Impact:
The cost to prepare this staff report is estimated to be $500.
The following is a funding summary of the Project:
CIP WW24-01 WWTP Improvements Project Funding Summary
Estimated Total Project Budget= $2,500,000
Current Project Budget= $2,500,000
CIP WW24-01 WWTP Improvements Project Budget Summary
Project
Component
Est. Total Current Paid to Remaining
Budget Budget Date Budget
Project Management
Preliminary Services
Environmental
Design $153,000 $153,000 $(42,526) $110,474
Permits
Right -of -Way
Construction F $2,129,000 $2, 129,000JI.$(53,583)4P $2,075,417 Construction Management
Equipment
Total
$218,000
$2,500,000
$218,000 $218,000
$2,500,000
Pff
$(96,108)
$2,403,892
Recommended Action:
Authorize staff to reject all bids, prepare revised bidding documents, and re -advertise for new bids following the established bidding procedure.
BEAUMONT
O R N I A -
Staff Report
TO: City Council
FROM: Thaxton Van Belle, Director of Water Reclamation
Darron Usher, Principal Management Analyst
DATE March 18, 2025
SUBJECT: Follow -Up Report — Local State of Emergency — Sewer Mainline Failure and Emergency Repairs in Fairway Canyon
Description This staff report serves as a follow-up on the declared local emergency due to the sewer mainline failure in Fairway Canyon and provides an update on emergency response efforts, expenditures, and projected timelines for resolution.
Background and Analysis:
On March 3, 2025, City staff were notified of a major sewer mainline failure in the Fairway Canyon community, caused by slope erosion behind Hogan Drive homes. The incident led to a manhole collapse and subsequent 15 -inch sewer mainline failure, resulting in a raw sewage spill and the need for emergency response measures.
On March 4, City Council adopted a Resolution titled, "A Resolution Of The City Council Of The City Of Beaumont Declaring A Local Emergency And Authorizing The City Manager To Take Necessary Action", which authorized emergency expenditures in an amount not to exceed $500,000, directed staff to provide ongoing reports at each subsequent City Council meeting under California Public Contract Code Section 22050, and authorize the City Manager to take all necessary actions to mitigate further damage and ensure public health and safety.
Current Contractors for the Sewer Main Line Repairs
Current contractors assisting with the emergency repairs are as followed:
• Weaver Grading — General Contractor
o Subcontractor: Manhole Builders
o Subcontractor: Spiess Pipeline Contractor
• CKC (Charles King Company) — Bypass Pumps & Equipment Current Emergency Actions
The current emergency actions taken by both staff and City contractors are listed below:
• Weaver Grading mobilized immediately to stabilize the slope.
• CKC provided bypass pumps to prevent further sewage overflow. • Large debris, including massive soil chunks, continues to fall from the eroded slope.
• Walking paths in the affected area remain closed to the public. • Fueling and pressure checks are ongoing to maintain bypass operations. • Engineering consultants, including geotechnical specialists, have been engaged to evaluate long-term solutions.
Updated Photos of the Emergency Site
Figure 1 — Culvert
Figure 2 — Erosion
Figure 3 — Bypass Excavator
Projected Emergency Timeline
Due to ongoing rain and pending decisions regarding final repair options, the estimated time to fully address the emergency is approximately 4-6 weeks. This timeline is subject to change based on site conditions and weather impacts.
Fiscal Impact:
The full financial impact of emergency repairs is still being assessed. Expenditures incurred so far primarily involve bypass pumping, equipment, and fuel. Staff is tracking labor and material costs to determine total expenses. A future budget amendment for the Wastewater Fund may be required to ensure funding for continued emergency response and repairs.
The estimated expenditures as of March 13, 2025:
• Fuel for bypass pumps: $800
• Miscellaneous equipment: $700
• Bypass pumps (projected one -month cost): $20,000
• Weaver Grading: $9,000
The cost of preparing this staff report is estimated to be $300.
Recommended Action:
Direct staff to return at the next Council meeting with a follow-up report on emergency response efforts, expenditures, and timeline updates.
GOVERNMENTAL FUNDS
Beginning Fund Balance
(unaudited)
I
FY 2025 Budgeted
Revenues
February FYTD 2025 Actual
Activity Receipts
%
FY 2025 Budgeted February FYTD 2025 Actual
Expenditures Activity Disbursements
T/D Ending Fund
Balance
100 GENERAL FUND 41,960,431.31 68,194,955.00 4,283,116.39 38,787,895.40 57% 73,373,721.00 4,643,375.43 44,224,546.83 60% 36,523,779.88 120 SELF INSURANCE 6,898,220.84 160,000.00 153,616.27 0% 180,820.00 - 160,818.85 0% 6,891,018.26 200 GAS TAX 140,030.09 1,565,135.00 124,464.68 1,043,207.14 67% 1,565,135.00 - 622,834.83 40% 560,402.40 201 SB1 2,712,032.90 1,449,419.00 141,922.17 1,003,040.62 69% 2,349,111.00 900,865.00 38% 2,814,208.52 202 MEASURE A 2,310,642.29 923,257.00 417,231.15 45% 1,534,800.00 688,001.00 45% 2,039,872.44 205 AQMD 248,371.12 71,431.00 44,193.29 62% 265,500.00 93,274.73 0% 199,289.68 210 PEG 42,675.23 12,367.00 2,557.54 6,230.95 50% 6,300.00 - 2,586.00 0% 46,320.18 215 CDBG/GRANTS 91,549.17 6,357,565.00 21,395.17 609,323.43 10% 10,588,091.00 65123.76 375,946.20 4% 324,926.40 220 COPS 530,104.40 105,237.00 8,333.33 174,208.75 166% 343,467.00 116,584.07 215,562.97 63% 488,750.18 225 ASSET SEIZURES (STATE) 303,353.90 2,944.00 408.01 24,587.86 0% 343,467.00 116,584.07 215,562.97 0% 112,378.79 230 ASSET SEIZURES (FEDERAL) 100,705.72 597.00 15.73 19,417.32 0% 0% 120,123.04 240 OTHER FUNDS 522,798.79 75,756.00 1,225.72 118,539.83 156% 257,145.22 (593.00) 113,144.03 44% 528,194.59 250 CFD-ADMIN 1,367,147.35 1,366,197.00 1,010,000.00 1,042,406.84 76% 1,713,672.00 35,986.28 435,152.89 25% 1,974,401.30 255 CFD-MAINTSVCS 258,933.93 4,811,910.00 16,231.69 2,790,234.64 58% 5,346,769.00 0 14,295.00 0% 3,034,873.57 260 CFD-PUBLIC SAFETY 552,116.41 1,589,899.00 6,371.95 981,736.89 62% 1,587,924.00 0% 1,533,853.30 500 GENERAL CAPITAL PROJECTS 51,057,566.07 134,103,835.00 34,510.15 8,462,784.67 6% 172,580,230.00 4,714,980.45 15,489,419.99 9% 44,030,930.75 510 CFD CAPITAL PROJECTS 12,616,801.13 2,127.00 263,149.28 0% 8,394,734.00 - 2,665,603.25 0% 10,214,347.16 550 DIF 7,032.71 161.93 0% 0% 7,194.64
552 BASIC SERVICES DIF 1,193,509.06 222,523.00 131,534.24 59% 34,356.00 908.69 0% 1,324,134.61 554 GENERAL PLAN DIF 262,150.44 22,475.00 16,115.09 72% 0% 278,265.53 555 RECREATIONAL FACILITIES DIF 2,959,965.64 349,589.00 230,326.15 66% 900,000.00 - 0% 3,190,291.79 556 TRAFFIC IMPACT DIF 1,252,418.95 135,510.00 90,397.29 67% 1,255,712.00 70,535.50 0% 1,272,280.74 558 RAILROAD CROSSING DIF 2,431,181.44 164,743.00 121,077.42 73% 126,387.00 126,287.33 0% 2,425,971.53 559 POLICE FACILITIES DIF 2,087,989.95 253,688.00 168,619.87 66% 780,447.00 108,390.28 0% 2,148,219.54 560 FIRE STATION DIF 1,701,881.57 301,752.00 62,054.24 21% 914,321.00 - 74,233.37 0% 1,689,702.44 562 ROAD AND BRIDGE DIF 15,420,454.39 1,192,000.00 909,810.24 76% 11,566,029.00 36,300.00 1,219,347.43 0% 15,110,917.20 566 EMERGENCY PREPAREDNESS DIF 1,129,129.20 301,712.00 172,726.16 57% - 0% 1,301,855.36 567 COMMUNITY PARK DIF 3,493,326.22 1,090,088.00 111,086.09 10% 4,318,218.00 - 0% 3,604,412.31 568 REGIONAL PARK DIF 1,894,922.68 1,413.00 43,284.14 0% 1,842,925.00 40,530.12 0% 1,897,676.70 569 NEIGHBORHOOD PARK DIF 4,396,488.78 1,337,895.00 138,323.61 10% 1,349,000.00 0% 4,534,812.39 570 PASS THROUGH DIF 5,570,397.73 0% 6,362,815.00 218,433.95 0% 5,351,963.78 850 Beaumont Financing Authority 34,409,674.12 3,079,842.00 760,697.36 25% 3,079,842.00 2,442,923.02 0% 32,727,448.46 855 Beaumont Public Improvement Authorit 36,629,322.63 3,153,743.00 454,345.77 14% 3,153,743.00 2,718,182.52 0% 34,365,485.88 TOTALS 159,943,931.68 226,166,019.00 5,650,552.53 58,137,320.80 26% 316,114,681.22 9,728,341.06 73,237,386.75 23% 150,223,405.22
FY 2025
Beginning Fund Estimated January Activity FYTD 2025 Actual Revenues
Balance (unaudited) Revenues
PROPRIETARY/ENTERPRISE FUNDS I
840 Community Facilities District (210,016,093.23)
860 Evidence 21,849.78
TOTALS
20,753,937.00
66,556.53
(209,994,243.45) 20,753,937.00 66,556.53
22,367,469.25
7,094.80
22,374,564.05 108% 20,144,790.00
FY 2025 FYTD 2025
% Budgeted January Activity Actual % T/D Ending Fund
Expenditures Expenditures Balance
108% 20,144,790.00
32,865,176.04
0% (220,513,800.02)
28,944.58
32,865,176.04 163% (220,484,855.44)
Beginning Fund
Balance
(unaudited)
PROPRIETARY/ENTERPRISE FUNDS I
564 RECYCLED WATER DIF
600 INTERNAL SERVICE FUND
700 WASTEWATER
705 WASTEWATER DIF
710 WASTEWATER CAPITAL PRO
750 TRANSIT
755 Transit GASB 68 Fund
760 TRANSIT CAPITAL PROJECTS
TOTALS
4,752,948.08
9,719,886.39
7,598,525.02
10,315,901.62
102,999,422.07
(75,904.84)
414,398.61
4,997,496.25
140,722,673.20
FY 2025
Estimated
Revenues
332,463.00
1,578,920.00
14,830,049.00
2,041,765.00
15,630,847.00
3,278,071.00
21,754,638.00
59,446,753.00 550,159.35
February
Activity
166,872.81
383,286.54
FYTD 2025 Actual
Revenues
FY 2025
Budgeted
Expenditures
February
Activity
FYTD 2025
Actual % T/D Ending Fund
Expenditures Balance
272,006.16 82% 1,943,687.00 - 169,362.96 0% 4,855,591.28 937,873.87 59% 4,169,193.00 38,457.84 719,733.93 17% 9,938,026.33 8,706,194.80 59% 14,891,189.00 528,628.13 7,865,468.01 53% 8,439,251.81 1,515,674.95 74% 8,162,910.00 624,710.65 8% 11,206,865.92 4,048,606.65 26% 18,163,627.00 68,420.18 4,162,041.42 23% 102,885,987.30 2,190,928.04 67% 3,278,071.00 252,528.41 1,908,311.10 58% 206,712.10 0% - - - 0% 414,398.61
5,693,360.98 26% 21,754,638.00 5,693,360.98 26% 4,997,496.25 23,364,645.45 39% 72,363,315.00 888,034.56 21,142,989.05 29% 142,944,329.60