Beaumont City Council
December 2, 2025

By -Laws of Voices for Children, Inc.
• Voices for
Children
A child heard. A life changed_
Page1032 of 1154

By -Laws of Voices for Children, Inc.

Table of Contents
ARTICLE I: NAME 3
ARTICLE II: OFFICES 3
Section 1. Principal Office 3
Section 2. Other Offices 3
ARTICLE III: PURPOSE 3
ARTICLE IV: NON-PARTISAN ACTIVITIES 3
ARTICLE V: MEMBERSHIP 4
ARTICLE VI:

Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
BOARD OF DIRECTORS 4

1. Number of Board Members 4

2. Powers 4

3. Election and Term of Office 5

4. Vacancies 5

5. Board Members May Not be an Interested Person 5

6. Removal of Board Members 6

7. Board of Directors' Meetings 6

8. Quorum 7

9. Adjournment 7

10.Standard of Conduct 7

11.Compensation and Reimbursement 8

12. Waiver of Notice 8

13.Action without a Meeting 8

14.Board Members' Responsibilities 8
ARTICLE VII: OFFICERS 9
Section 1. Officers 9
Section 2. Election and Term of Office 9
Section 3. Chair of the Board 9
Section 4. President & CEO 10
Section 5. Vice -Chair 10
Section 6. Secretary 10
Section 7. Treasurer 10
Section 8. Immediate Past Chair 11
Section 9. Surety Bonds 11
ARTICLE VIII: COMMITTEES 11
Section 1. Committees 11
Section 2. Executive Committee 12
Section 3. Governance Committee 12
Section 4. Finance Committee 13

By -Laws of Voices for Children, Inc.

Section 5. Philanthropy Committee 14
Section 6. Audit Committee 14
Section 7. Committee Meetings 16
Section 8. Auxiliary Groups 16
ARTICLE IX: RECORDS AND REPORTS 16
Section 1. Maintenance and Inspection of Articles and By -Laws and Corporate Records 16
Section 2. Annual Audited Financial Report 17
Section 3. Annual Statement of Certain Transactions and Indemnifications 17 ARTICLE X: MISCELLANEOUS 18
Section 1. Definition of Terms 18
Section 2. Indemnification 18
Section 3. Appointment of Independent Legal Counsel 19
Section 4. Discretionary Insurance 19
Section 5. Liability for Determinations 19
Section 6. Other Rights 19
Section 7. Advance Payment of Expenses 19
ARTICLE XI: AMENDMENTS 19
ARTICLE XII: CONFLICT OF INTEREST 20
CERTIFICATE OF SECRETARY 20
Pagea63400f21154

By -Laws of Voices for Children, Inc.

ARTICLE I: NAME
The name of this Corporation shall be VOICES FOR CHILDREN, INC.

ARTICLE II: OFFICES
Section 1. Principal Office
A principal office for the transaction of the business of the Corporation is located at 2851 Meadow Lark Drive, San Diego, San Diego County, California, 92123. The Board of Directors may change the principal office from one location to another. The Secretary shall note any change of this location on the By -Laws opposite this section, or this Section may be amended to state the new location.

Section 2. Other Offices
The Board of Directors may establish, at any time, branch or subordinate offices any place or places where the Corporation is qualified to do business.

ARTICLE III: PURPOSE
The purpose of this Corporation shall be to:
a) Recruit, train, supervise and support Court Appointed Special Advocate (CASA) volunteers, and others as appropriate, who will advocate for the best interests of abused and neglected children in foster care by providing vital information and making recommendations to Juvenile Court judges;
b) Review and monitor the case files of every child in foster care; c) Increase awareness and educate the general public and those persons, offices, and institutions concerned with service delivery to abused and neglected children regarding their needs while in the foster care system;
d) Facilitate improvement of communications among and service delivery by those persons, agencies, and institutions concerned with children in the foster care system. e) Advocate for legal policies and practices that enhance the quality of life for foster children.

ARTICLE IV: NON-PARTISAN ACTIVITIES
This Corporation has been formed under the California Non -Profit Public Benefit Corporation Law for the public purposes described above, and it shall be non-profit and non-partisan. The activities of the Corporation shall comply with all laws and regulations with respect to influencing legislation.

Pageaf 6A°$ f 1154

By -Laws of Voices for Children, Inc.

ARTICLE V: MEMBERSHIP
This Corporation shall have no members. Any action, which would otherwise require approval by a majority of all members or approval by the members, shall require only approval by the Board of Directors. All rights which would otherwise vest in the members shall vest in the Board of Directors.

ARTICLE VI: BOARD OF DIRECTORS
Section 1. Number of Board Members
The authorized number of Board Members shall be no fewer than five (5) and no more than thirty (30). Board Members need not be residents of the State of California.

Section 2. Powers
Subject to the provisions of the California Non -Profit Corporation Law and any limitations in the Articles of Incorporation and these By -Laws relating to action required to be approved by the Board of Directors, the business and affairs of the Corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors.

Without limiting the foregoing general powers, the Board of Directors shall have the following powers:
a) To select and remove the President & CEO of the Corporation; prescribe any powers and duties for him/her that are consistent with law, with the Articles of Incorporation, and with these By -Laws; and fix his/her compensation, and require from them security for faithful service.
b) To conduct, manage, and control the affairs and business of the Corporation and to make such rules and regulations as deemed necessary.
c) To change the principal executive office of the principal business office in the State of California from one location to another; cause the Corporation to be qualified to do business in any other state, territory, dependency, or country and conduct business within or outside the State of California; and designate any place within or outside the State of California for the holding of any meeting.
d) To borrow money and incur indebtedness for the purposes of the Corporation and cause to be executed and delivered for the Corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of debt and securities.
e) To remove members from the Board of Directors as prescribed in this Article VI. f) To expand the service delivery area of the Corporation by a two-thirds (67%) vote of the Board of Directors.

Pagear6346°of 1154

By -Laws of Voices for Children, Inc.

Section 3. Election and Term of Office
Board Members are elected for a three-year (3 -year) term, and may serve for two consecutive three-year terms. After a one-year hiatus or sabbatical, Board Members are eligible for re- nomination to serve again for two consecutive three-year terms. The existing Board Members elect new Board Members.

At the recommendation of the Governance Committee, the Board may elect to extend the term of Board Members beyond term limits, if circumstances warrant. Notwithstanding term limits, the Immediate Past Chair may be elected for one year.

Each Board Member, including a Board Member elected to fill a vacancy or elected at a special Board of Directors meeting, shall hold office until expiration of the term for which he or she has been elected.

Any Board Member requiring a leave of absence shall make the request to the Chair of the Board of Directors who has the authority to grant such leave for up to six months.

The Governance Committee shall present a proposed slate of Board Members to the Board fourteen (14) days before the vote is called. As soon as reasonably possible, the Board will take action on the slate. Notification is deemed as prescribed in Section 7 of this Article.

Section 4. Vacancies
Any vacancy or vacancies on the Board of Directors shall result from the following: death, resignation, expiration of term of office, or removal of any Board Member, the declaration by resolution of the Board of Directors of a vacancy of the office of a Board Member who has been declared of unsound mind by an order of the court or convicted of a felony or has been found by final order of judgment of the court to have breached a duty under Sections 5230 and following of the California Non -Profit Corporation Law.

Any Board Member may resign, which resignation shall be effective on giving written notice to the Chair, the Secretary, or the Board of Directors, unless the notice specifies a later time for the resignation to become effective. If the resignation of a Board Member is effective at a future time, the Board of Directors may elect a successor to take office as of the date when resignation becomes effective. No Board Member may resign when the Corporation would then be left without a duly elected Board Member or Board Members in charge of its affairs.

No reduction of the authorized number of Board Member shall have the effect of removing any Board Member before that Board Member's term of office expires.

Section 5. Board Members May Not be an Interested Person No one serving on the Board of Directors at any time may be an Interested Person. An Interested Person is (1) any person currently serving as a Court Appointed Special Advocate for the Corporation; (2) any person being compensated by the Corporation for services rendered to it within the previous 12 months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a Board Member as a Board Member; and (3) any brother, sister, ancestor, descendent, spouse, brother-in-law, mother- in-law, or father-in-law of any such person being compensated for services rendered. However, any violation of the provisions of this paragraph shall not affect the validity of enforceability of any transaction entered into by the Corporation.

Pageaf63f'of 1154

By -Laws of Voices for Children, Inc.

Section 6. Removal of Board Members
The Board may at any time by formal resolution declare vacant the office of any Board Member who has been absent from three (3) regular meetings of the Board during a fiscal year. The Secretary of the Corporation shall keep a current record of each Board Member's attendance at Board meetings and advise the Governance and Executive Committees of the name(s) of any Board Members who have three such absences, and to inquire into the reasons for such Board Member's inactivity and recommend to the Board that the office of such Board Member be declared vacant, if, in its opinion, such action will be in the best interest of the Corporation.

The Board may remove any Board Member with or without cause. Such action may be taken by the Board in accordance with Section 5222 of the Nonprofit Public Benefit Corporation Law, if such removal is approved by a majority of all Board Members.

Nothing in this Section 6 is intended to constitute a waiver of the Board's right, under the Nonprofit Public Benefit Corporation Law, to remove or declare vacant the seat of a Board Member for any other cause or for no cause.

Section 7. Board of Directors' Meetings
a) Place of Meetings. Meetings of the Board shall be held at any place that has been designated by resolution of the Board, or in the notice of the meeting, or if not so designated, at the principal office of the Corporation. b) Meetings by Telephone or in a Virtual Format. Any meeting may be held in whole or in part by conference telephone, virtually, or using similar communication equipment, as long as all Board Members participating in the meeting can hear one another. All such Board Members shall be deemed to be present in person at such a meeting. c) Annual Meeting. The Board shall hold a regular meeting for the purpose of organization, choosing Officers, and the transaction of other business. Notice of this meeting is required.
d) Other Regular Meetings. Other regular meetings of the Board shall be held at such time and place as the Board may fix from time to time with notice. 1) Notice of the time and place of the meetings shall be given to each Board Member by one of the following methods: (1) by personal delivery or written notice; (2) by first-class mail, postage paid; (3) by telephone communication either directly to the Board Member or to, a person at the Board Member's office who would reasonably be expected to communicate such notice promptly to the Board Member; (4) by facsimile; or (5) by E-mail. All such notices shall be given or sent to the Board Member's address or telephone number as shown on the records of the Corporation.
2) Notices sent by first class mail shall be deposited into a United States mailbox at least four (4) business days before the time set for the meeting. Notices given by personal delivery, telephone, facsimile, or E-mail shall be delivered, telephoned, or sent at least 48 hours before the time set for the meeting. 3) The notice shall state the time and place for the meeting. However, it need not specify the purpose of the meeting.

Pageaf 6 8°of 1154

By -Laws of Voices for Children, Inc.
e) Special Meetings. Special meetings of the Board of Directors for any purpose may be called at any time by the Chair, Vice -Chair, Secretary, or any two Board Members.

Notice of the special meeting must be in accordance with the notice required for regular meetings.
f) The transactions of any meeting of the Board of Directors, however called and noticed and whenever held, shall be as valid as though a meeting had been held after regular call and notice, if a quorum is present and if either before or after the meeting each of the Board Members not present signs a written waiver of notice or a consent to hold such meeting an approval of the minutes. All such waivers, consents, or approvals shall be filed with the corporate records or made a part of the minutes of the meeting.

Section 8. Quorum
A majority of the number of Board Members authorized in Article VI, Section 1 of this Article and holding office, but not less than three (3) Board Members, shall constitute a quorum for the transaction of business, except to adjourn. Every action taken or decision made by a majority of the Board Members present at a duly held meeting at which a quorum is present shall be the act of the Board of Directors, subject to the more stringent provisions of the California Nonprofit Public Benefit Corporation Law, including, without limitation, those provisions relating to:
a) Approval of contracts or transactions in which a Board Member has a direct or indirect material financial interest;
b) Approval of certain transactions between Corporations having common board memberships;
c) Creation or appointments to committees of the Board of Directors; and d) Indemnification of Board Members.

A meeting at which a quorum is initially present may continue to transact business, despite the withdrawal of Board Members, if any action taken or decision made is approved by at least a majority of the required quorum for that meeting.

Section 9. Adjournment
A majority of the Board Members present, whether or not constituting a quorum, may adjourn any meeting to another time and place.

Notice of the time and place of holding an adjourned meeting will be given.

Section 10. Standard of Conduct
Pursuant to Section 5231 of the California Non -Profit Corporation Law, a Board Member shall perform the duties of a Board Member, including duties as a member of any committee of the Board upon which the Board Member may serve in good faith, in a manner which the Board Member believes to be in the best interests of the Corporation and with such care, including reasonable inquiry as an ordinarily prudent person in a like position would use under similar circumstances. In performing the duties of a Board Member, a Board Member shall be entitled to rely on information, opinions, reports, or statements, including financial statements and other financial data, in each case prepared or presented by:

Pageaf 6 9°of 1154

By -Laws of Voices for Children, Inc.
a. One or more Officers of the Corporation whom the Board Member believes to be reliable and competent in the matters presented;
b. Counsel, independent accountants, or other persons as to matters which the Board Member believes to be within such person's professional or expert competence; or c. A committee of the Board upon which the Board Member does not serve, as to matters within its designated authority, which committee the Board Member believes to merit confidence and provided that, in any such case, the Board Member acts in good faith, after reasonable inquiry when the need therefore is indicated by the circumstances and without knowledge that would cause such reliance to be unwarranted.

Section 11. Compensation and Reimbursement
Board and committee members may not receive compensation for their services as Board Members or committee members, but may be reimbursed for such expenses as the Board may determine by resolution to be just and reasonable as to the Corporation.

Section 12. Waiver of Notice
Notice of a meeting need not be given to any Board Member who, either before or after the meeting, signs a waiver of notice, a written consent to the holding of the meeting, or an approval of the minutes of the meeting. The waiver of notice or consent need not specify the purpose of the meeting. A11 such waivers, consents, and approvals shall be filed with the corporate records or made a part of the minutes of the meetings. Notice of a meeting need not be given to any Board Member who attends the meeting and does not protest, before or at the commencement of the meeting, the lack of notice to him or her.

Section 13. Action without a Meeting
Any action that the Board is required or permitted to take may be taken without a meeting if all members of the Board consent in writing to the action; provided, however, that the consent of any Board Member who has a material financial interest in a transaction to which the Corporation is a party and who is an "interested director," as defined in §5233 of the California Corporation Code, shall not be required for approval of that transaction. Such action by written consent shall have the same force and effect as any other validly approved action of the Board.

All such consents shall be filed with the minutes of the proceedings of the Board.

Section 14. Board Members' Responsibilities
1) Each Board Member is responsible for performing his or her duties, in good faith, in a manner such Board Member believes to be in the best interests of the Corporation and with such care, including reasonable inquiry, as an ordinarily prudent person in a like position would use under similar circumstances.
2) Each Board Member is expected to be familiar with generally accepted guidelines for such a position, which include:
a) Regularly attending Board and committee meetings;
b) Reading and understanding the minutes of Board meetings and the materials sent to the Board before each meeting;
Pagea6000t 1154

By -Laws of Voices for Children, Inc.
c) Understanding the Corporation's mission, objectives and programs and serving as an Ambassador of the Corporation in the Community;
d) Understanding the Corporation's budget, budgeting process and financial situation; e) Recognition of the ethical and legal responsibility to preserve the confidentiality of corporate affairs;
f) Providing timely advice and leadership at Board and committee meetings on which they serve;
g) Making a financial commitment to the Corporation through personal donations at an appropriate level as determined by the Board, and soliciting financial support for the Corporation from others; and
h) Attending and supporting the Corporation's functions and fundraising events.

ARTICLE VII: OFFICERS
Section 1. Officers
The Officers of this Corporation shall be a Chair, President & CEO, Vice -Chair, Immediate Past Chair, Secretary, and Treasurer, and such other Officers as the Board of Directors may appoint.

When the duties do not conflict, one person other than the Chair may hold more than one of these offices.

Section 2. Election and Term of Office
The Officers of the Corporation shall be elected annually by the Board of Directors. Vacancies or new offices created may be filled for the unexpired portion of the term and they may be filled at any meeting of the Board of Directors.

Each Officer shall hold office for a term not shorter than one year unless the Officer shall resign, be removed, or become ineligible to continue to serve in such capacity.

Any Officer may resign at any time by giving written notice to the Corporation. Any resignation shall take effect at the date of the receipt of that notice or at any later time specified in the notice.

Section 3. Chair of the Board
Subject to the control of the Board of Directors, the Chair of the Board ("Chair") shall have general supervision, direction, and control of the business and affairs of the Corporation. The Chair shall preside at all meetings of the Board of Directors, and shall have such other powers and duties as may be prescribed from time to time by the Board of Directors.

The Chair must be a member of the Board of Directors and shall serve a term of office not shorter than one year and may be elected to an additional second and/or third term, after which he/she shall remain a Board Member for an additional one-year term of office as Immediate Past Chair. At the end of the Chair's prescribed term, the Vice -Chair may succeed to the office of Chair. If the office of Chair should become vacant because of resignation, removal disqualification, or any other cause, the Vice -Chair then in office shall succeed to the office of Chair.

Pagea641°ot 1154

By -Laws of Voices for Children, Inc.

Section 4. President & CEO
The President & CEO of the Corporation shall be appointed by the Board of Directors who shall review and approve the salary designated by the Executive Committee of the Board for this position. He or she shall be directly responsible to the Board of Directors, and shall have the executive and administrative responsibility for overseeing and for carrying out the programs and all activities of the Corporation as directed by, and in accordance with policies formulated and adopted by the Board. The President & CEO has the right to attend and participate at all meetings of the Board of Directors, except when the Board enters executive session, but shall have no voting powers.

Section 5. Vice -Chair
In the absence or disability of the Chair, the Vice -Chair shall perform all the duties of the Chair, and in so acting shall have all the powers and perform such other duties as may be prescribed from time to time by the Board of Directors. The Vice -Chair shall serve a term of office not shorter than one year, and maybe elected to additional terms after which he/she may succeed to the office of Chair and thereafter to a term as Immediate Past Chair. The Vice -Chair must be a member of the Board of Directors.

Section 6. Secretary
The Secretary shall keep a full and complete record of the proceedings of the Board of Directors and the Executive Committee, shall assure that the minutes of all meetings of other committees are prepared and filed with the records of the Corporation, and shall discharge such other duties as pertain to the office or as prescribed by the Board of Directors or as prescribed by law, by the Articles of Incorporation, or by these By -Laws. The Secretary must be a member of the Board of Directors.

Section 7. Treasurer
The Treasurer shall oversee the custody of, and be responsible for all funds and securities of the Corporation including deposits in the name of the Corporation in banks, trust companies, or other depositories. The Treasurer shall oversee the disbursement of the funds of the Corporation as may be directed by the Board of Directors; and oversee the maintenance of adequate and correct accounts of the Corporation's business transactions, including an account of assets, liabilities, receipts, disbursements, gains, and losses. The Treasurer shall make regular reports to the Board of Directors and serve as the Chair of the Finance Committee.

Upon request, the Treasurer shall provide the books of account and financial records to any Board Member of the Corporation and to prepare, or cause to be prepared and certify, or cause to be certified, the financial statements to be included in any reports. Additionally, the Treasurer shall, in general, perform all duties incident to the office of Treasurer and such other duties as may be required by law, by the Articles of Incorporation, or by these By -Laws, or which may be assigned to him or her from time to time by the Board of Directors.

The Treasurer shall work with the President & CEO and the Chief Financial Officer in the development of fiscal policies and practices to assure a true and accurate account of all receipts and expenditures and proper internal controls. All fiscal policies shall be approved by the Board of Directors.

Page eb42 of21154

By -Laws of Voices for Children, Inc.

The Treasurer is responsible for the filing all required government documents.

Section 8. Immediate Past Chair
The Immediate Past Chair shall have such other duties as may be prescribed by the Board of Directors or the By -Laws. In the event both the Chair and Vice -Chair are absent, the Immediate Past Chair shall act and perform all of the duties of the Chair and, when so acting, shall have all the powers of and be subject to all the restrictions upon the Chair as provided in Section 3 of this Article VII.

Section 9. Surety Bonds
The President & CEO and all other employees who handle money shall each serve under a corporate liability bond in the amount or amounts from time to time determined by the Board and the Corporation shall pay for such Surety Bonds.

ARTICLE VIII: COMMITTEES
Section 1. Committees
The Board of Directors may, by resolution adopted by a majority of the Board Members then in office, designate one or more committees, each consisting of two or more Board Members, to serve at the pleasure of the Board. Committees may also include non -Board Members. The Chair of the Board, in consultation with the President & CEO, will recommend appointments to the committees for approval by the Board of Directors. The standing committees of this Corporation are Executive, Governance, Finance, Philanthropy, Marketing, and Audit.

The Executive Committee shall have all the authority of the Board. Any other committee shall have the authority of the Board, to the extent provided in the resolution of the Board. However, neither the Executive Committee nor any other committee, regardless of Board resolution, may:
a) take any fmal action on matters which, under the Non -Profit Corporation Law of California, also requires members' approval or approval of a majority of all the members; b) fill vacancies on the Board of Directors or in any committee which has the authority of the Board;
c) fix compensation of the Board Members for serving on the Board of any committee; d) amend or repeal By -Laws or adopt new By -Laws;
e) amend or repeal any resolution of the Board of Directors which by its express terms is not so amendable or repealable;
f) appoint any other committees of the Board of Directors or the members of these committees; or
approve any transaction (1) to which the Corporation is a party and one or more Board Members have a material financial interest; or (2) between the Corporation and one or more of its Board Members or between the Corporation or any person in which one or more of its Board Members have a material financial interest. g)
Page eb43 of21154

By -Laws of Voices for Children, Inc.

Section 2. Executive Committee
There shall be an Executive Committee of the -Board consisting of the Officers, and, at the discretion of the Executive Committee, one or more standing committee chairpersons or one or more Board Members -at -large. The President & CEO shall attend the Executive Committee meetings except closed sessions but shall not vote. The Executive Committee shall have and may exercise all the powers of the Board between meetings of the Board, except those prohibited in Section 1 above.

The purpose of the Executive Committee is to partner with the Board Chair in ensuring that the Board carries out its fiduciary duties in the areas of governance, financial stewardship, and fund development, as well as provides leadership in the areas of philanthropy, donor cultivation, and fundraising. The Executive Committee reports to the Board Chair.

The scope of work of the Executive Committee may consist of the following:
a. Reviews all proposed actions from committees prior to scheduling a Board vote on such items, including but not limited to, the annual operating budget, proposed By -Law changes, or public policy advocacy recommendations.
b. Works with the Board Chair on matters involving the strategic direction of the Corporation.
c. Reviews the compensation of the President & CEO, and provides input to the President & CEO on compensation for senior staff members (Chief Financial Officer, Chief Program Officer, Chief Philanthropy Officer, and Executive Director of Riverside County Program).
d. Annually evaluates the President & CEO. The Board Chair is responsible for collating and presenting the review to the President & CEO.
e. Helps set the agenda for Board meetings.
f Makes decisions on behalf of the Board if a situation arises where it is not practical or possible to assemble the entire Board together for discussion and voting as allowed by the By -Laws.

Attends as many of the Corporation's events as possible, providing leadership and encouraging the participation of other Board members.
h. Partners with the Governance Committee regarding the expectation of Board roles and performance and nomination of potential Board Members or Community Ambassadors Council Members as described in Article VII, Section 12 ("CAC") members. The executive committee can identity and assist in grooming future leaders of the Board. g.

Section 3. Governance Committee
The Governance Committee shall consist of a Chair who is appointed by the Chair of the Board.

Additional members, no fewer than two, will be selected by the Executive Committee with the approval of the Board of Directors.

Page eb44 of21154

By -Laws of Voices for Children, Inc.

The purpose of the Governance Committee is to oversee all matters related to the By -Laws and governing organizational policies and to develop and retain strategic and dedicated Board Members who actively support the Corporation's mission, oversee the fiscal integrity of the Corporation, and provide strong philanthropic leadership. The Governance Committee reports to the Board Chair and to the Board of Directors. Members can include both Board and non -Board Members as appointed by the Executive Committee and approved by the Board of Directors. A11 Committee work is done in partnership with the Corporation's staff (the President & CEO makes all staff assignments). The Governance Committee does not usurp the authority of the Board and neither directs nor oversees the Corporation's staff.

The scope of work of the Governance Committee consists of the following:
a. To oversee governance matters, such as recommending By -Law revisions, articulating Board requirements and expectations, helping to assure compliance with Board responsibilities, and assisting with Board Members' orientation and continuing education; b. To assess and consider priorities for Board composition; c. To cultivate, nominate, and select new Board Members for a slate to be approved by the Board;
d. To recommend a slate of Officers to the Board;
e. To cultivate, recruit, and nominate new Community Ambassadors Council Members for the Board's consideration and approval;
f. To provide educational training to the Board of Directors, as needed; g.
h.

To recruit new, non -Board individuals to participate on Board committees; To assist current Board Members in fulfilling their responsibilities to the Corporation; and
i. To conduct a Board self -evaluation process and to report such results to the entire Board of Directors.

Section 4. Finance Committee
The Finance Committee is to be chaired by the Treasurer of the Corporation. The Finance Committee is responsible for overseeing the finances of the Corporation. This committee proposes and implements Board policy with respect to financial matters and is responsible for the oversight of all operational and endowment funds. Members can include both Board and non - Board Members as appointed by the Chair of the Board of Directors in consultation with the President & CEO. All Committee work is done in partnership with Corporation's staff (the President & CEO makes all staff assignments). The Finance Committee does not usurp the authority of the Board and neither directs nor oversees the Corporation's staff. This Committee reports to the Board Chair and the Board of Directors.

The scope of work of the Finance Committee consists of the following:
a. To review budgets prepared by staff to ensure consistency between the budget and the Corporation's plans.
b. To report to the Board any financial irregularities, concerns, or opportunities; Page eb4 of21154

By -Laws of Voices for Children, Inc.
c. To recommend financial guidelines to the Board;
d. To recommend the appropriate amount of liability insurance for the Corporation to maintain based upon protecting the assets of the Corporation or any parties that are injured, and protecting the Board from liability;
e. To advise the President & CEO on financial matters; and f. To recommend the appropriate level of reserves for the Corporation.

An investment sub -committee of the Finance Committee reviews the work of the Corporation's institutional money manager and reports to the Finance Committee and the Board of Directors.

Section 5. Philanthropy Committee
The purpose of the Philanthropy Committee is to help the Board carry out its role of maintaining the agency's fiscal health through philanthropy, donor stewardship, and fund development. The Committee partners with staff to reinforce the philanthropic process within the Board of Directors, in order to ensure a donor -centered Corporation. The Committee works to expand the universe of the Corporation's donors, both institutional and individual, including geographical outreach to all areas of San Diego County and beyond. The Committee reports to the Board Chair and Board of Directors.

The scope of work of the Philanthropy Committee consists of the following:
a. To work with staff to achieve income goals for the annual Board -approved budget; b. To serve as the Corporation's philanthropic ambassadors in the community, to provide information to the Corporation concerning potential donors or supporters who should be cultivated, and to encourage capacity giving at all levels; c. To provide personal follow-up to individuals to encourage their participation; d. To help assure that all donors are respected, honored, and appropriately stewarded by providing guidance on donor recognition;
e. To assure that the Board and individual Board Members are educated about the basic principles and best practices in fund development; and
f. To provide recommendations to the staff on fundraising events and to assist the staff where necessary with promoting various fundraising events.

The Committee is staffed by the Chief Philanthropy Officer, with support from others on the Philanthropy team and with active involvement of the President & CEO.

Members can include both Board and non -Board Members as appointed by the Board Chair in consultation with the President & CEO. All Committee work is done in partnership with the Corporation's staff (the President & CEO makes all staff assignments). The Philanthropy Committee does not usurp the authority of the Board and neither directs nor oversees the Corporation' s staff.

Section 6. Audit Committee
The purpose of the Audit Committee is to oversee proper external review of the Corporations' audited financial statements, as well as the Corporation's risk management to include monitoring Page eb46 of21154

By -Laws of Voices for Children, Inc.
the internal control environment. Each member shall be free of any relationship that, in the opinion of the Board, would interfere with his or her individual exercise of independent judgment. The Audit Committee reports directly to the Board of Directors.

The Audit Committee may include persons who are not members of the Board, but a majority of whom may be Board Members. The Committee cannot include the Treasurer, the President& CEO, the Chief Financial Officer, or any other staff members of the Corporation. Members of the Finance Committee may serve on the Audit Committee, but cannot comprise 50 % or more of the Audit Committee. The chairperson of the Audit Committee may not be a member of the Finance Committee. The Audit Committee must include members with basic expertise in financial management; on occasion, the Committee may wish to consult with an independent financial expert on special topics. The number of Audit Committee members will be determined on an annual basis by the Executive Committee of the Board.

The responsibilities of the Audit Committee are the following:
a. To develop and periodically review audit -related policies; and to establish and follow a regular process of determining whether it is receiving quality audit services for a fair price based on established policies and regulations;
b. To evaluate and recommend the audit firm to the Board for approval, and to meet with the audit firm to review the audited financial statements; c. To address any issues identified in the required communications and management letter; d. To solicit from the audit firm any observations on the internal staff skills, qualifications, and performance related to those audited functions;
e. To review the performance of the auditors, ensuring continued independence; f. To review the audit plans for the coming year and discuss with the external audit firm and internal accounting or audit staff;
g. To review the internal control process and risk management and mitigation process with management, internal accounting or audit, and the external auditor; h. To report and recommend the results of audit findings to the Board for approval; i. To act as external point of contact for any whistle -blowing issues, and, if necessary, initiate special investigations of policies, procedures, and practices; j. To review the Corporation's IRS Form 990 annually, prior to submission; k. To review the presentation of the financial information in the Corporation's Annual Impact Report before printed; and

1. To conduct private executive sessions at least annually with the external auditors, the person conducting the internal accounting or audit function, and management. m. Terms. The members of this Committee are selected by the Board Chair, in consultation with the President & CEO, and are approved by the Board. All Committee members, including the person serving as Chair, will serve one-year terms and may serve additional terms.
n. Meetings. The Audit Committee meets as needed to fulfill its responsibilities, but will meet annually to review the audit plan and to review the audited financial statements and Page eb47 of21154

By -Laws of Voices for Children, Inc.
the IRS Form 990 and related documents, and approve the audit engagement and special investigations related to fraud, financial irregularities, and internal control failures.

Section 7. Committee Meetings
Meetings of any committee may be called by or at the direction of the Chair of the Board, the Chair of the Committee, or a majority of the members of the Committee, to be held at such time and place as shall be designated in the notice of the meetings.

Notice of the time and place of any meeting of any Committee shall be given at least four (4) days prior thereto in the same manner as Special Meetings under Article VI, Section 7.

A majority of the members of any Committee shall constitute a quorum for the transaction of business at any meeting of the Committee. The act of a majority of any Committee present at a meeting at which a quorum is present shall be the act of the Committee.

No action of any Committee shall be valid unless taken at a meeting at which a quorum is present, except that any action that may be taken at a meeting of the Committee may be taken without a meeting, if consent in writing shall be signed by each member of the Committee entitled to vote.

No Committee action may usurp the power of the Board of Directors.

Section 8. Auxiliary Groups
The Board of Directors may form any auxiliary groups as appropriate including a Community Ambassadors Council ("CAC") to promote and further the mission of the Corporation, and advise the Board on various issues as determined by the Board. The Governance Committee prepares a slate for approval by the Board of Directors. The term of the CAC is two years and may be renewed.

Under no circumstances shall the Community Ambassadors Council supersede the authority of the Board of Directors. The CAC may meet semi-annually or on such other schedule as determined by the President & CEO. The Chair of the Board may appoint a Board Member or non -Board Member to serve as the CAC Chair. Members shall adhere to the Community Ambassadors' Council Guidelines as regards to terms, roles, and responsibilities.

ARTICLE IX: RECORDS AND REPORTS
Section 1. Maintenance and Inspection of Articles and By -Laws and Corporate Records The Corporation shall keep at its principal California office the original or a copy of the Articles of Incorporation and By -Laws, as amended to the current date. If the Corporation has no business office in California, the secretary shall, on the written request of any Board Member, furnish to that Board Member a copy of the Articles of Incorporation and By -Laws, as amended to date. Every Board Member shall have the absolute right at any reasonable time to inspect the Corporation's books, records, documents of every kind, physical properties, and the records of each of its subsidiaries. The inspection may be made in person or by the Board Member's agent or attorney. The right of inspection includes the right to copy and make extracts of documents.

Page eb4 of21154

By -Laws of Voices for Children, Inc.

The Corporation shall keep adequate and correct records of account and minutes of the proceedings of its Board and Committees of the Board. The minutes shall be kept in written form. Other books and records shall be kept in either written form or in any other form capable of being converted into written form.

Section 2. Annual Audited Financial Report
Not later than one -hundred -twenty (120) days after the close of the Corporation's fiscal year, an annual audited financial report will be sent to the Board of Directors. Such report shall contain the following information:
a. The assets and liabilities of the Corporation as of the end of the fiscal year. b. The principal changes in assets and liabilities during the fiscal year. c. The revenue or receipts of the Corporation for the fiscal year, both unrestricted and restricted to particular purposes.
d. The expenses or disbursements of the Corporation during the fiscal year, for both general and restricted purposes.
e. The report required by this Section shall be accompanied by any report thereon of independent accountants, or, if there is no such report, by the certificate of an authorized Officer of the Corporation that such statements were prepared without audit from the books and records of the Corporation.

Section 3. Annual Statement of Certain Transactions and Indemnifications As part of the report to all Board Members, the Corporation shall annually prepare and mail or deliver to each Board Member within sixty (60) days after the end of the Corporation's fiscal year a statement of any transaction or indemnification of the following kind:
a. Any transaction
1) In which the Corporation, its parent, or its subsidiary was a party; 2) In which an "interested person" had a direct or indirect material financial interest; and
3) Which involved more than $25,000, and was one of a number of transactions with the same interested person involving, in the aggregate, more than $25,000. For this purpose, an "interested person" is any Board Member or Officer of the Corporation, its parent or subsidiary (but mere common Board membership shall not be considered such an interest).
b. Any indemnifications or advances aggregating more than $10,000 paid during the fiscal year to any Officer or Board Member of the Corporation under Article XII of these By - Laws.
c. This document shall only be prepared when such transactions have occurred.

Page eb4 of21154

By -Laws of Voices for Children, Inc.

ARTICLE X: MISCELLANEOUS
Section 1. Definition of Terms
References to Members of the Board of Directors, Officers, or agents, respectively, shall include past, present, and future Board Members, Officers, or agents whether or not so serving at the time of incurring the expenses or liabilities referred to herein, and their personal representatives. a. Board Member or Officer shall include any Board Member or Officer of the Corporation. b. Agent shall include any person authorized by the Corporation to enter into agreements for and on behalf of the Corporation in the Corporation's name. c. Action shall (except where otherwise specifically indicated in Section 2 hereof) include any civil, criminal, or administrative action, suit, proceeding or claim, threatened or pending, in which a Board Member, Officer or agent may be involved as a party or otherwise, by reason of failing to serve as such Board Member, Officer, or agent; or by reason of anything done or omitted by them as such Board Member, Officer, or agent, or alleged to have been so done or omitted.
d. Determination by Independent Legal Counsel means a determination in the form of a written opinion addressed to the Board of Directors by legal counsel appointed as provided in Section 3 of this Article that indemnification of a Board Member, Officer, or agent is proper in the circumstances because he/she has met the applicable standard of conduct set forth in Section 2 of this Article.

Section 2. Indemnification
The Corporation shall indemnify any person who was or is a party, or is threatened to be made a party, to any action or proceeding by reason of the fact that such person is or was an Officer, Board Member, or agent of this Corporation, or is or was serving at the request of this Corporation as a Board Member, Officer, employee, or agent of another foreign or domestic Corporation, partnership, joint venture, or other enterprise, against expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with such proceeding, to the fullest extent permitted under the California Nonprofit Corporation Law.

In determining whether indemnification is available to the Board Member, Officer, or agent of this Corporation under California law, the determination as to whether the applicable standard of conduct set forth in Corporations Code 5238 has been met shall be made by a majority vote of a quorum of Board Members who are not parties to the proceeding. If the number of Board Members who are not parties to the proceeding is less than two-thirds (67%) of the total number of Board Members seated at the time the determination is made, the determination as to whether the applicable standard of conduct has been met shall be made by the court in which the proceeding is or was pending.

The indemnification provided herein shall not be deemed exclusive of any other rights to which those indemnified may be entitled, and shall continue as to a person who has ceased to be an agent and shall inure to the benefit of the heirs, executors, and administrators of such a person.

Page Q of2�154

By -Laws of Voices for Children, Inc.

Section 3. Appointment of Independent Legal Counsel
In the event a situation arises which may give rise to the need for appointment of independent legal counsel under Section 2 of this Article, the Board of Directors, by a majority vote of those Board Members not parties to the action, whether or not a quorum, shall appoint independent legal counsel to make the written determinations provided for in Section 2 of this Article. If all members of the Board of Directors are a party to the action, appointment of independent legal counsel shall be made by the counsel for the Corporation.

Section 4. Discretionary Insurance
The Corporation shall, upon affirmative vote of a majority of its Board of Directors, purchase commercial insurance for the benefit of a Board Member, Officer or agent against all or any part of the expense liabilities or settlement payments arising from actions against such Board Member, Officer, or agent, whether or not the Corporation would have the power to indemnify such Board Member, Officer or agent against such expenses or liability under Section 2 of this Article. Such insurance may, but need not be, for the benefit of all Board Members, Officers, and/or agents.

Section 5. Liability for Determinations
The Corporation and its Board Members, Officers, and agents shall not be liable to anyone for making or refusing to make any payment under Section 2 of this Article, in reliance on the written opinion of independent counsel as provided in those actions.

Section 6. Other Rights
The foregoing indemnification provisions shall be in addition and may be claimed without prejudice to any other rights which any Board Member, Officer, or agent may have.

Section 7. Advance Payment of Expenses
Expenses incurred by a Board Member, Officer, or agent in defending an action may be paid by the Corporation in advance of the final disposition of such action if a. The Board or independent legal counsel appointed pursuant to Section 3 of this Article shall determine that such person has met the applicable standard of conduct set forth in Section 2 hereof; and
b. Such person gives a written undertaking to repay the amount advanced unless it shall ultimately be determined that he is entitled to be indemnified by the Corporation.

ARTICLE XI: AMENDMENTS
These By -Laws may be amended or repealed by the vote of at least two-thirds (67%) of the Board of Directors present at any meeting at which a quorum is present, provided written notice of intention to amend the By -Laws has been given to the Board Members at least fourteen (14) days before the meeting.

Page eU51 of21154

By -Laws of Voices for Children, Inc.

ARTICLE XII: CONFLICT OF INTEREST
A conflict of interest may exist when the interests or concerns of any Board Member, Officer, or staff, or said person's immediate family, or any party, group, or organization to which said person has allegiance, may be seen as competing with the interests or concerns of the Corporation. All Board Members, Officers, volunteers, and staff sign a document stating that they have read and understood the Conflict of Interest Policy. These documents are maintained by the President & CEO.

Any possible conflict of interest shall be disclosed to the Board of Directors by the person concerned.

When any such conflict of interest is relevant to a matter requiring action by the Board of Directors, the interested person shall call it to the attention of the Board or the Committee and such person shall not vote on the matter.

Moreover, the person having a conflict shall retire from the room in which the Board or its Committee is meeting and shall not participate in the final deliberation or decision regarding the matter under consideration. However, that person shall provide the Board or committee with any and all relevant information.

The minutes of the meeting of the Board or committee shall reflect that the conflict of interest was disclosed and that the interested person was not present during the final discussion or vote and did not vote. When there is a doubt as to whether a conflict of interest exists, the matter shall be resolved by a vote of the Board of Directors or its committee, excluding the person concerning whose situation the doubt has arisen.

A conflict of interest disclosure statement shall be furnished annually to each Board Member, Officer, and staff member who is serving the Corporation at the time of the conflict or who may thereafter become associated with it; the policy shall be reviewed annually for the information and guidance of Board Members, Officers and staff members; and any new Board Members, Officers or staff members shall be advised of the policy and furnished a disclosure statement upon undertaking the duties of such office.

CERTIFICATE OF SECRETARY
I, the undersigned, certify that I am the presently elected and acting Secretary of Voices for Children, Inc., a California nonprofit Corporation, and the above By -Laws of Voices for Children, Inc., consisting of 20 pages, are the By -Laws of this Corporation, as revised, amended, and adopted at a meeting of the Board of Directors held on November 18, 2021.

By:

George Lai, Ph.D.

Secretary
Voices for Children, Inc.

Date: /W' --;7O) c.O' 2/

LO LiIit r11!i a , California
F�IeJf:�l;�
■
Lik
Flom. •IIr"II
I
SulIWI!d
I
FIAT!. 1113
V. .

1. ,. Li. i?
IVIJI.iIF
spr---
.1 act
1� 1 rfI j. i r l lal, .
' Iir
•prrr
J_1: pie
R C. 1I (xi rail EI :y
MINER
Sari Bernardino
no
TI ir. i �ll'. P .Iii
, . , I• s_ ! IDm r•
Hen& Inn. Re:r . : tiIIu IliiiI' I Rill.-:.hCe Ind ea c ■ 1 i ti �.l 0,K• vane PI'I I AId 1 Indian
Co5a }� ,{m,. _ i ' i tti � I . Ii- 1 4 : t.ia c h e`" I np�_ — � �V
A J9.fr
Rocks
ni,eani r o .. - � • I r,,,;1} La I:biln1nd relerinaI
1101.1 17 'Eta •
Furk=t,E
lir WI Wr 91I
liratILEC r l IJ
1 -
0 1 5 k m I;1"--
O G rseHui d . Vii' C. ww"ill.., litilmojvatirklId c
. Ind. Rea, ion gull!
S ,v 'lima Santa it .J11IY i11k rl.:IIoW:1 11 .1 ' 1I
;;ar-
h .a A qua a
ri3 ripping 'Whirl Re.a.
etnil it l whiled) Rth 414,gerTor ® a Mammal
t,piprip -41 toe -
i Air4enj:1\1/4.
an Diego
i
r
aft L6_
I*.,
MoICIt.3in
L+JEan
ti I• a l u
Suinginit
Saiirm '4'143.1
5t R Areal
S Ftcan
Semi.
i r
INFII
96 111.14
A • `I I de Mtg.
.■ �i fi
▪ . Pa km Lake
1®i'iF
mart
r
O,561
▪ r...uIiIr ..•-a dire
i .; wilily
Cr -4-' FIN
Plow
-1 APR
I
mir
j
FliFielf
AIL
carr

ARLZONA
tii

M Voices for
Children.

A child heard. A life changed. A A life changed.

Leveraged Funding
VFC's project will be funded primarily through a combination of government funding (approximately 37%), foundation grants (24%), corporate funding (9%), and individual giving (25%). VFC operates on an accrual accounting system. At the start of each fiscal year (beginning on July 1), we begin raising the budget for that fiscal year. Any funding that we receive on or after July 1, 2026, will go toward the project budget. For fiscal year (FY) 2026-27, we have already secured $124,464 of funding from the Riverside County Transportation Commission. We will also seek local grants from Riverside County Board of Supervisors and various CDBG programs.

RIVERSIDE COUNTY
P.O. Box 7219, Riverside, CA 92513 T (951) 472-9301 F (858) 569-7151

Voices for Children
Statement of Financial Position
Including San Diego & Riverside
09/30/2025
ASSETS
Current Assets
Checking / Savings
01-1001-00 CA B&T - Children's Enrichment - Riverside
01-1002-00 Chase - Children's Enrichment Riverside
01-1050-00 Petty Cash - San Diego
01-1080-00 CA B&T - Riverside
01-1081-00 Chase - Riverside Checking
01-1100-00 CA B&T - Sari Diego
01-1105-00 Undeposited Funds
01-1150-00 CA B&T - IntraFi Sweep Account
01-1300-00 CA B&T - Children's Assistance Fund
01-1800-00 Schwab - Stock Clearing Account
$5,649.20
$1,861.65
$1,099.92
$400,695.71
$771,494.61
$185,560.95
$3,580.30
$219,915.05
$73,700.27
$0.05
Total Checking / Savings $1,663,557.71
Other Current Assets
01-1545-00 Pledge Receivable - Government Funds $224,661.74 01-1546-00 Pledge Receivable - Uplifting Voices $0.00
01-1547-00 Pledge Receivable - Other $1,785.83
01-1561-00 Pledge Receivable - Starry, Starry Night $378,200.00 01-1590-00 Prepaid Expense $88,964.50
01-1850-00 Schwab - San Diego Board Designated Endowmen. $174,950.58 02-1855-00 Schwab - San Diego Permanent Endowment $278,093.04 01-1865-00 Schwab - San Diego Reserve Funds $5,777,893.94 01-1870-00 Schwab - San Diego General funds $741,067.46 01-1880-00 Schwab - Riverside Reserve Funds $532,500.42 01-1885-00 Schwab - Riverside General Funds $2,763,898.24 Total Other Current Assets
Total Current Assets
Fixed Assets
01-1600-00 Furniture & Equipment
01-1610-00 Computers
01-1620-00 Phone Systems
01-1650-00 Accumulated Depreciation - Fixed Assets
Total Fixed Assets
Other Assets
01-1660-00 Prepaid Expenses - SSN
01-1900-00 Rent Deposit
01-1662-00 Prepaid Expenses - Uplifting Voices
01-1950-00 Long Term Donor Pledge
01-1920-00 Right of Use Asset (Lease)
01-1921-00 Right of Use Asset - Accum amort
Total Other Assets
$10,962,015.75
$12,625,573.46
$293,101.66
$445,193.05
$46,390.44
($477,760.22)
$306,924.93
$239,717.14
$37,404.20
$7,500.00
$673,077.00
$2,436,464.00
($883,957.00)
$2,510,205.34
11/03/2025 11:21:06 PM

Voices for Children
Statement of Financial Position
Including San Diego & Riverside
09/30/2025
TOTAL ASSETS $15,442,703.73
11/03/2025 11:21:06 PM

Voices for Children
Statement of Financial Position
Including San Diego & Riverside
09/30/2025

LIABILITIES & EQUITY
Liabilities
Current Liabilities
01-2000-00 Accounts Payable
01-2005-00 Wages Payable
01-2010-00 Credit Card Liability
01-2101-00 Accrued Expenses
01-2102-00 Accrued Garnishments & Empl 403b Loans
01-2107-00 FSA
01-2110-00 403b Annuity Payable
01-2400-00 Accrued Vacation Payable
01-2805-00 Deferred Income - Uplifting Voices
01-2850-00 Deferred Starry Night Income
01-2855-00 Deferred Revenue - Other
01-2921-00 Lease Liability - current portion
$36,362.42
$262,994.07
($1,723.50)
$25,000.00
$303.12
$65.81
$36,418.08
$442,335.27
$ 500.00
$709,631.03
$542,756.44
$267,346.00
Total Current Liabilities $2,321,988.74
Long Term Liabilities
01-2920-00
Total
Total Liabilities
Equity
Lease Liability $1,301,880.00
01-3000-00 Without donor restrictions
02-3110-00 With donor restrictions
Total Equity
$1,301,880.00
$3,623,868.74
$11,540,741.95
$278,093.04
$11,818,834.99
TOTAL LIABILITIES & EQUITY $15,442,703.73
11/03/2025 11:21:06 PM

Voices for Children
Year to Date Statement of Activities
San Diego Only
YTD Actual 09/30/2025 YTD Budget 09/30/2025 Variance
Depreciation Expense
Ordinary Income /
Income
01-4020-00
01-4030-00
01-4040-00
01-4060-00
01-4070-00
01-4100-00
01-4581-00
01-4900-00
01-4990-00
01-4992-00
01-4998-00
Total Income
Expense
01-5000-00
01-5060-00
01-5583-00
01-5900-00
01-5998-00
01-6000-00
01-6010-00
01-6050-00
01-6300-00
01-6400-00
01-6500-00
01-6550-00
01-6580-00
01-6600-00
01-6700-00
01-6800-00
01-6990-00
01-7000-00
01-7005-00
01-7010-00
01-7030-00
01-7040-00
Total Expense
Expense
Foundations
Corporate Gifts
Government Funds
Individuals
Children's Assistarn
Service Organizatic
Earned Income
Misc Special Events
Investment Income
Investment Gains/I
In Kind Donations
Children's Assistan,
Credit Card Fees
Earned Income Exp
Misc Special Events
In Kind Donations
Dues, Fees & Subs(
Marketing
Corporate Insuran(
Other Expenses
Meal/Mileage Expe
Office Equip Repaii
Office Supplies
Phones
Postage
Printing
Professional Servio
Rent
Salaries
RS to SD Salary AIIi
Benefits
Worker's Compens
Payroll Taxes
Net Ordinary Income / Expense
Other Income/Expense
Other Expense
01-9900-10
$35,000
$68,971
$425,914
$64,412
$10,000
$1,928
$472
$261
$51,479
$366,281
$560
$237,500 ($202,500)
$50,000 $18,971
$412,500 $13,414
$400,000 ($335,588)
$0 $10,000
$10,000 ($8,072)
$600 ($128)
$25,000 ($24,739)
$87,500 ($36,021)
$0 $366,281
$0 $560
$1,025,277
$22,608
$2,925
$196
$5,000
$560
$56,275
$34,931
$39,059
$1,221
$14,653
$10,127
$3,340
$16,899
$1,207
$214
$23,300
$77,866
$1,171,289
($65,478)
$117,820
$678
$87,681
$1,223,100 ($197,822)
$3,000 ($19,608)
$4,500 $1,575
$500 $304
$750 ($4,250)
$0 ($560)
$41,378 ($14,897)
$43,750 $8,819
$39,825 $766
$12,587 $11,366
$17,800 $3,147
$11,175 $1,048
$3,987 $647
$14,685 ($2,214)
$1,000 ($207)
$625 $411
$8,802 ($14,498)
$81,750 $3,884
$1,154,194 ($17,095)
($65,500) ($22)
$134,608 $16,788
$3,983 $3,305
$90,728 $3,047
$1,622,370
$1,604,128
($18,242)
($597,093)
($381,028)
($216,065)
$17,132
$18,000
$868
11/03/2025 11:22:59 PM

Voices for Children
Year to Date Statement of Activities
San Diego Only
YTD Actual 09/30/2025 YTD Budget 09/30/2025 Variance
Total Other Expense
$17,132 $18,000
$868
Net Other Income $17,132
$18,000 $868
NET SURPLUS/(DEFICIT) ($614,225)
($399,028) ($215,196)
11/03/2025 11:22:59 PM

Voices for Children
Year to Date Statement of Activities
Riverside Only
YTD Actual 09/30/2025 YTD Budget 09/30/2025 Variance
Ordinary Income / Expense
Income
01-4020-00 Foundations
01-4030-00 Corporate Gifts
01-4040-00 Government Funds
01-4060-00 Individuals
01-4100-00 Service Organization
01-4900-00 Misc Special Events
01-4990-00 Investment Income
01-4998-00 In Kind Donations
Total Income
Expense
01-5000-00 Children's Assistance
01-5060-00 Credit Card Fees
01-5900-00 Misc Special Events Expense
01-5998-00 In Kind Donations
01-6000-00 Dues, Fees & Subscriptions
01-6010-00 Marketing
01-6050-00 Corporate Insurance
01-6300-00 Other Expenses
01-6400-00 Meal/Mileage Expense
01-6500-00 Office Equip Repair & Maint
01-6550-00 Office Supplies
01-6580-00 Phones
01-6600-00 Postage
01-6700-00 Printing
01-6800-00 Professional Services
01-6990-00 Rent
01-7000-00 Salaries
01-7005-00 RS to SD Salary Allocation
01-7010-00 Benefits
01-7030-00 Worker's Compensation Insurance
01-7040-00 Payroll Taxes
Total Expense
$87,712
$1,000
$221,155
$59,025
$5,540
$1,100
$22,799
$100
$115,000 ($27,288)
$43,750 ($42,750)
$356,250 ($135,095)
$45,000 $14,025
$2,500 $3,040
$6,250 ($5,150)
$25,000 ($2,201)
$0 $100
$398,432
$593,750 ($195,318)
$1,384
$567
$75
$100
$9,134
$15,400
$13,749
$433
$27,747
$2,049
$1,591
$5,038
$1,146
$651
$5,550
$33,530
$334,416
$65,478
$30,876
$1,899
$25,013
$450 ($934)
$600 $33
$0 ($75)
$0 ($100)
$8,250 ($884)
$50,000 $34,600
$13,750 $1
$1,850 $1,417
$25,500 ($2,247)
$2,050 $1
$2,650 $1,059
$5,000 ($38)
$875 ($272)
$1,625 $974
$5,550 $0
$29,326 ($4,204)
$349,897 $15,481
$65,500 $22
$33,797 $2,921
$1,913 $14
$27,888 $2,875
$575,826
$626,470 $50,645
Net Ordinary Income / Expense ($177,394)
Other Income/Expense
Other Expense
01-9900-80
Total Other Expense
Depreciation Expense
($32,720) ($144,674)
$6,000
$6,000 $0
$6,000
$6,000 $0
Net Other Income $6,000
$6,000 $0
11/03/2025 11:22:12 PM

Voices for Children
Year to Date Statement of Activities
Riverside Only

NET SURPLUS/(DEFICIT)
YTD Actual 09/30/2025 YTD Budget 09/30/2025
Variance
($183394) ($38,720) ($144,674)
11/03/2025 11:22:12 PM

Voices for Children
Year to Date Statement of Activities
Including both San Diego & Riverside
Ordinary Income / E
Income
01-4020-00
01-4030-00
01-4040-00
01-4060-00
01-4070-00
01-4100-00
01-4581-00
01-4900-00
01-4990-00
01-4992-00
01-4998-00
Total Income
Expense
01-5000-00
01-5060-00
01-5583-00
01-5900-00
01-5998-00
01-6000-00
01-6010-00
01-6050-00
01-6300-00
01-6400-00
01-6500-00
01-6550-00
01-6580-00
01-6600-00
01-6700-00
01-6800-00
01-6990-00
01-7000-00
01-7005-00
01-7010-00
01-7030-00
01-7040-00
Total Expense
xpense
Foundations
Corporate Gifts
Government Funds
Individuals
Children's Assistance
Service Organization
Earned Income
Misc Special Events
Investment Income
Investment Gains/losses
In Kind Donations
Children's Assistance
Credit Card Fees
Earned Income Expenses
Misc Special Events Expense
In Kind Donations
Dues, Fees & Subscriptions
Marketing
Corporate Insurance
Other Expenses
Meal/Mileage Expense
Office Equip Repair & Maint
Office Supplies
Phones
Postage
Printing
Professional Services
Rent
Salaries
RS to SD Salary Allocation
Benefits
Worker's Compensation Insurance
Payroll Taxes
Net Ordinary Income / Expense
Other Income/Expense
Other Expense
01-9900-10
Depreciation Expense
YTD Actual 09/30/2025 YTD Budget 09/30/2025
Variance
$122,712
$69,971
$647,069
$123,436
$10,000
$7,468
$472
$1,361
$74,278
$366,281
$660
$352,500
$93,750
$768,750
$445,000
$0
$12,500
$600
$31,250
$112,500
$0
$0
($229,788)
($23,779)
($121,681)
($321,564)
$10,000
($5,032)
($128)
($29,889)
($38,222)
$366,281
$660
$1,423,709
$23,992
$3,492
$196
$ 5,075
$660
$65,409
$50,330
$52,808
$1,654
$42,400
$12,176
$4,931
$21,937
$2,353
$866
$28,850
$111,396
$1,505,705
$0
$148,695
$2,577
$112,694
$1,816,850
($393,141)
$3,450 ($20,542)
$5,100 $1,608
$500 $304
$750 ($4,325)
$0 ($660)
$49,628 ($15,781)
$93,750 $43,420
$53,575 $767
$14,437 $12,783
$43,300 $900
$13,225 $1,049
$6,637 $1,707
$19,685 ($2,252)
$1,875 ($478)
$2,250 $1,384
$14,352 ($14,498)
$111,076 ($320)
$1,504,091 ($1,614)
$0 $0
$168,405 $19,710
$5,896 $3,318
$118,616 $5,922
$2,198,196
($774,487)
$17,132
$2,230,598
$32,402
($413,748)
($360,739)
$18,000
$868
11/03/2025 11:23:31 PM

Voices for Children
Year to Date Statement of Activities
Including both San Diego & Riverside
01-9900-80
01-9999-99
02-9999-99
Total Other Expense
Depreciation Expense
Interfund Transfer
Interfund Transfer
YTD Actual 09/30/2025
$6,000
$12,353
($12,353)
YTD Budget 09/30/2025 Variance
$6,000 $0
$0 ($12,353)
$0 $12,353
$23,132
$24,000 $868
Net Other Income $23,132
NET SURPLUS/(DEFICIT) ($797,619)
$24,000 $868
($437,748) ($359,870)
11/03/2025 11:23:31 PM

Voices for
• Children
A Child heard. A life t - c
Voices for Children
Organizational Chart (Dual County)
Updated
August 4, 2025
Figure 1. Riverside County
President & CEO
Chief Philanthropy
Officer
(San Diego)
Senior Director of
Philanthropy
Philanthropy
Manager
Managing Director
(Riverside County)
Administrative
Assistant
CASA Outreach &
Community Manager
Community
Outreach
Coordinator
Program Managers
(Temecula)
4 Advocacy
Supervisors
Program Manager
(Palm Desert)
2 Advocacy
Supervisor
Program Manager
(Riverside)
r3 Advocacy
Supervisor
Senior Advocacy
Supervisor - Dual
Court Lead /
Juvenile Justice
See
San Diego Org Chart
Distance Advocacy
Specialist

RESOLUTION OF THE BOARD OF DIRECTORS
OF Voices for Children
WHEREAS, the City of Beaumont Community Development Block Grant (CDBG) program provides funding for non-profit corporations for certain specified purposes; and WHEREAS, Voices for Children
wants to file an application with the City of Beaumont CDBG program.

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Voices for Children

1. Confirms that Voices for Children is a non-profit California corporation or a public agency under the laws of the State of California;

2. Approves the filing of an application with the City of Beaumont CDBG prourram for the 2026- 2027 fiscal year; and

3. Authorizes the people listed below to sign a grant agreement with the Cit\ of Beaumont CDBG program for the 2026 - 2027 fiscal year.

I ) Print Name: Jessica Munoz
Title: President ; CEO
Signature:
2) Print Name: Ja i es Scoffin
Title: Chief Financi I Officer
Signature
Adopted on this 17 da\ of Jule 2025
� 1
Board Secretary

BEAUMONT
-C A L I F O R N A -
Staff Report
TO: City Council
FROM: Kari Mendoza, Administrative Services Director
DATE: December 2, 2025
SUBJECT: Authorize Interim City Manager Employment Contract Description: Authorize the Mayor to execute the contract with Interim City Manager Gustavo (Gus) Romo.

Background and Analysis:

On November 18, 2025, City Council selected Gustavo Romo as Interim City Manager, and directed staff to bring back an Interim contract on December 2nd Gustavo was appointed as Deputy City Manager for the City of Beaumont in February 2025. Gus has a Bachelor of Science Degree from California State Polytechnic University, Pomona, in Urban and Regional Planning. He has a Master of Business Administration from the University of Redlands. He has over 30 years of government experience in various agencies with increasing responsibilities. Prior to coming to Beaumont, he spent 5 1/2 years at Bell Gardens as Deputy City Manager and Community Development Director assisting the City Manager with complex issues while managing the Community Development Department consisting of Economic Development, Planning, Building & Safety, Housing, Business License, Code Enforcement, and Community Development Block Grant Program.

Fiscal Impact:

The contract provides for an annual fully loaded fiscal impact of $336,298. The increase for the remainder of FY 24/25 will be paid out of the general fund for personnel costs and salary savings from the vacant City Manager position. City staff estimates the cost to prepare this report was $510.

Recommended Action:

Approve the employment agreement with Gustavo Romo for Interim City Manager and authorize the Mayor to sign the agreement.

Attachments:

A. Interim City Manager Employment Agreement

INTERIM CITY MANAGER EMPLOYMENT AGREEMENT

BETWEEN

CITY OF BEAUMONT AND GUSTAVO ROMO
THIS EMPLOYMENT AGREEMENT ("Agreement") is entered into as of the 2nd day of December 2025, by and between the City of Beaumont, a general law city and municipal corporation (the "City") and Gustavo Romo ("Employee"), who are collectively referred to as the "Parties". The above -named Parties hereby mutually agree as follows:

I. TERM.

City hereby employs Employee as the City's Interim City Manager commencing December 2, 2025 ("Commencement Date"), and continuing on a month -to -month basis or until City appoints a permanent City Manager, whichever occurs first, unless sooner terminated pursuant to Section VII of this Agreement ("Term").

Notwithstanding anything herein to the contrary, it is understood and agreed by the Parties that Employee holds the position as Interim City Manager at the pleasure of the Beaumont City Council ("Council").

II. SALARY.

Base Salary. Employee's Salary shall be based on an annual base salary of $260,280.00 per year during the period in which Employee serves as Interim City Manager, less payroll taxes and other legally required deductions. Employee's Base Salary will be paid pursuant to the same procedures established for management employees as they may be amended by City from time to time.

III. DUTIES.

Employee shall perform the duties of the City's Interim City Manager as prescribed by City's job descriptions and classifications for the City Manager positions. In addition, Employee shall have such powers and duties that are delegated to him by California law and City ordinances.

Employee shall execute all powers and duties in accordance with City's policies, including policies hereafter adopted by the City Council.

Employee shall be employed full-time and shall maintain a normal business schedule and remain accessible. It is understood that Employee, as Interim City Manager, shall be available 24 hours a day and 7 days a week and is required to meet all the needs of the City regardless of City's operating hours or any regular or normal work schedule. Employees' duties will likely involve work hours in excess of eight (8) hours per day and forty (40) hours per week including, but not limited to, attendance at City Council meetings and outside meetings.

Employee shall be exempt from overtime compensation. Employee shall do and perform all services, acts, or things necessary or advisable to manage and conduct the business of City

including the hiring, discipline, and firing of all employees, subject at all times to the policies and resolutions established by the City Council.

IV. EMPLOYEE RESPONSIBILITIES.

Employee shall be the Interim City Manager and chief executive officer of the City. As such, Employee shall have the responsibility for implementing City policies, whereas the City Council shall retain the responsibility for formulating and adopting said policy.

V. EXCLUSIVE EMPLOYMENT.

Employee shall devote his full time, energy, and efforts to the position of Interim City Manager.

VI. EVALUATION.

Employee shall meet with the City Council in closed session periodically and as requested by the Council to formally review Employee's performance and to discuss the Council's evaluation of said performance.

VII. TERMINATION.

Employee shall serve as an "at will" employee at the will and pleasure of the City Council and may be removed from office (terminated) at any time or for any reason, with or without cause, from the Interim City Manager position. If Employee is removed from the position of Interim City Manager without cause upon a majority vote of the City Council (at least three votes), Employee may resume the role of Deputy City Manager.

Nothing in this Agreement shall prevent the City Council from terminating this Agreement and the services of Employee at its sole discretion as set forth herein. Employee understands and agrees that Employee may not avail himself of any procedures, provisions or protections set forth under any City of Beaumont employment policy in so far as such policy would limit, restrict, modify, prohibit or regulate Employee's status as an "at will" employee of City or the ability of the City Council to terminate Employee's employment as Interim City Manager at any time for cause or for convenience and with or without cause.

Employee shall not be entitled to any pre -termination notice or hearing or other similar proceeding or appeal proceeding as a precondition to any decision or action by the City Council to terminate Employee's employment whether for cause or for convenience and without cause.

Nothing in this Agreement shall confer upon Employee any right to any property interest in continued employment with City.

Termination or Removal without cause. In the event Employee is terminated or removed as Interim City Manager without cause, Employee shall return to the position of Deputy City Manager. Employee shall not be entitled to any severance payment.

Termination for Cause. Termination shall be for "cause" if Employee: (i) is convicted of a felony; (ii) is convicted of a misdemeanor arising out of his duties as a City employee or that in any way reflects negatively on the reputation of the City; (iii) has repeated and/or protracted unapproved absences; (iv) engages in the willful or insubordinate refusal to carry out a lawful directive of the City Council; (v) materially impedes or disrupts the performance of the City; (vi) engages in actions or omissions that are detrimental to employees or public safety; (vii) violates lawful City policy; (viii) acts in bad faith to the detriment of the City; (ix) continues in the poor performance of his duties despite the City Council's efforts to correct deficiencies; (x) exhibits misconduct or dishonesty in regard to his employment; or (xi) neglects Employee's duties. In the event Employee is removed for cause, Employee shall not return to his position of Deputy City Manager and shall not be entitled to any severance payment.

Resignation. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from his position as Interim City Manager with City. In the event Employee resigns as Interim City Manager, Employee shall not receive any Severance Pay.

Expiration of Agreement. Upon the expiration of this Agreement, Employee will return to the position of Deputy City Manager at a salary and benefit level equivalent to the salary and benefit level Employee received most recently from City in his role as Deputy City Manager except as otherwise provided for herein.

Termination Upon Death or Permanent Disability. Except as required by law, all benefits and any other rights of Employee shall be terminated by the death or permanent disability of Employee despite the amount of time remaining in the Term. For purposes of this Agreement, permanent disability is defined as Employee being incapable of performing his essential duties to City by reason of any medically determined physical or mental impairment that can be expected to last for a period of more than three consecutive months from the first date of Employee's absence due to disability. City will give Employee at least two weeks' written notice of termination due to such disability.

VIII. FRINGE BENEFITS.

Time Off. Employee shall be provided with paid time off as follows:
(i) Vacation. Employee shall accrue paid vacation at the same rate and in the same manner as he most recently received prior to serving as Interim City Manager. (ii) Sick Leave. Employee shall accrue and be given sick leave on the same terms such leave was most recently provided to him in his position as Deputy City Manager. (iii) Holidays. Employee shall be entitled to the same paid holidays per calendar year, as other City employees in accordance with the annual holiday schedule of City.

Ca1PERS. City shall provide retirement benefits in compliance with California law and its contract with Ca1PERS on the same terms and conditions as full time regular employees of City.

Health and Welfare Benefits. In addition to his regular compensation, Employee shall receive the same medical, life, dental, vision, and other health and welfare benefits as are provided to, and on the same terms and conditions as, all full-time regular employees of City.

Automobile and Telephone Allowance. In lieu of a city vehicle and City issued telephone, City will provide Employee with an automobile and telephone allowance equivalent to what he currently receives in his role as Deputy City Manager. City shall have no obligation to reimburse Employee for telephone charges or mileage, repair, maintenance, or vehicle replacement costs.

Employee shall be responsible for providing all insurance for his vehicle and shall bear all costs associated with operating said vehicle.

IX. EXPENSES AND INDEMNIFICATION.

Expenses. City shall pay or reimburse Employee for all normal and customary expenses for City business, travel, and meetings. When reimbursing for expenses incurred, City requires the submission of adequate proof of the expenses, such as a receipt, and some expenses may require prior approval of the City Council. The reimbursement of expenses shall be subject to City's expense reimbursement policy.

Professional Development.
(i) City agrees to budget for and pay the travel and subsistence expenses of Employee for professional and official travel, meetings and occasions which the City Council determines are appropriate to the continued professional development of Employee and to adequately pursue necessary official and other functions for City, including but not limited to national, regional, state and local government groups and committees thereof which Employee serves as a member. (ii) City agrees to budget and to pay for the professional dues and subscriptions of Employee for his continuation and full participation in national, regional, state, and local associations and organizations which the City Council determines are necessary and desirable for his continued professional participation, growth, and advancement, and for the good of City. (iii) To assist the City Council with budgeting, the Employee shall provide a list of those conferences, meetings, functions, professional organizations, dues, and subscriptions for which Employee requests City to advance costs for or reimburse Employee. All other requests for reimbursement of expenses pursuant to this Section shall be made by Employee in advance of any expenditure.

Indemnification. To the extent permitted by law, City shall indemnify Employee against all necessary expenditures and losses incurred by Employee in direct consequence of the lawful discharge of his duties, in accordance with Labor Code section 2802. In addition, to the extent permitted by law, City shall defend and indemnify Employee against any civil action, proceeding, or claim, in accordance with Government Code section 995, et seq.

X. GENERAL PROVISIONS.

This Agreement supersedes any and all other agreements, either oral or written, between the parties hereto with respect to the employment of the Employee by the City and contains all of the covenants and agreements between the parties with respect to the employment of Employee by the City.

Employee agrees that he will abide with all applicable local, State and Federal laws, rules and regulations related to conflicts of interest and receipts of gifts.

Each party agrees and acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein and that any agreement, statement, or promise not contained in this Agreement shall not be valid or binding on either party.

Any modifications of this Agreement will be effective only if made in writing and signed by both Employee and the City.

If any provision, sentence, or term of this Agreement is held by a Court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions, sentences and terms shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

If Employee dies or becomes incapacitated during the Term of this Agreement, any accrued and unpaid wages provided by the terms of this Agreement shall be paid to Employee's estate.

The parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the parties, and this Agreement reflects their mutual agreement regarding the subject matter of this Agreement. Because of the nature of such negotiations and discussions, it would be inappropriate to deem any party to be the drafter of this Agreement, and, therefore, no presumption for or against validity or as to any interpretation thereof, based upon the identity of the drafter shall be applicable in interpreting or enforcing this Agreement.

Each party to this Agreement warrants to each other party that each party had the assistance of counsel in negotiation for, the preparation of, this Agreement, or could have had such assistance and voluntarily declined to obtain the same, and that each party has lawfully executed this Agreement.

This Agreement is entered into and to be performed in Riverside County and shall be governed by and construed in accordance with the laws of the State of California, with venue in Riverside County.

Statutory Obligations: Abuse of Office or Position.

Notwithstanding anything in this Agreement to the contrary, pursuant to California Government Code Section 53243, 53243.1 and 53243.2, if Employee is convicted of a crime involving abuse of Employee's official position, all of the following shall apply: (1) if Employee

is provided with an administrative leave pay pending an investigation, Employee shall be required to fully reimburse such amounts paid by City; (2) if City pays for the criminal legal defense of Employee (which would be in the City Council's sole discretion, as City is generally not obligated to pay for a criminal defense), Employee shall be required to fully reimburse such amounts paid by City; (3) if this Agreement is terminated, any cash settlement related to the termination of Employee by City, shall be fully reimbursed to City or shall be void if not yet paid to Employee.

For this section, abuse of office or position means either (1) an abuse of public authority, including waste, fraud, or violation of the law under color of authority; or (2) a crime against public justice, including a crime described in Title 7 commencing with Section 92 of the Penal Code.

IN WITNESS WHEREOF, the parties have executed this Agreement with an effective date on the 2nd day of December 2025.

City of Beaumont EMPLOYEE
BY: Mike Lara, Mayor By: Gustavo Romo
Attested by City Clerk

BEAUMONT
-C A L I F O R N A -
Staff Report
TO: City Council
FROM: Gus Romo, Interim City Manager
DATE: December 2, 2025
SUBJECT: Authorize Interim Deputy City Manager Employment Contract Description: Authorize the Mayor to execute the contract with Interim Deputy City Manager Kari Mendoza.

Background and Analysis:

On November 18, 2025, the City Council asked the Interim City Manager to select an Interim Deputy City Manager and inform them of his decision in the upcoming week.

The Interim City Manager responded that additional time to decide would not be necessary and appointed Kari to serve as the Interim Deputy City Manager with an interim contract to be presented at the next available City Council meeting.

Kari holds a Masters Degree in Public Administration, is a graduate of the Peace Officers Standards and Training (P.O.S.T.) Command College and holds several professional certificates including many in public safety, human resources, leadership and economic development. She has over thirty years of experience handling various functions including public safety, human resources, risk management, labor relations and negotiations, personnel budgeting, payroll, information technology, utility billing, economic development and transit. She served over ten years as an Executive Director to our regional communications JPA and recently served as the President for the California League of Cities Personnel and Employee Labor Relations Department.

Fiscal Impact:

The contract provides for an annual fully loaded fiscal impact of $396,651, representing a 5% increase over the Administrative Services Director's current salary. The increase for the remainder of FY 25/26 will be paid out of the general fund for personnel costs and salary savings from the vacant positions. City staff estimates the cost to prepare this report was $510.

Recommended Action:

Approve the employment agreement with Kari Mendoza for Interim Deputy City Manager and authorize the Mayor to sign the agreement.

Attachments:

A. Employment Agreement

INTERIM DEPUTY CITY MANAGER EMPLOYMENT AGREEMENT

BETWEEN

CITY OF BEAUMONT AND KARI MENDOZA
THIS EMPLOYMENT AGREEMENT ("Agreement") is entered into as of the 2nd day of December 2025, by and between the City of Beaumont, a general law city and municipal corporation (the "City") and Kari Mendoza ("Employee"), who are collectively referred to as the "Parties". The above -named Parties hereby mutually agree as follows:

I. TERM.

City hereby employs Employee as the City's Interim Deputy City Manager commencing December 2, 2025 ("Commencement Date"), and continuing on a month -to -month basis or until City appoints a permanent Deputy City Manager, whichever occurs first, unless sooner terminated pursuant to Section VII of this Agreement ("Term").

Notwithstanding anything herein to the contrary, it is understood and agreed by the Parties that Employee holds the position as Interim Deputy City Manager at the pleasure of the Interim City Manager/City Manager.

II. SALARY.

Base Salary. Employee's Salary shall be based on an annual base salary of $241,633.56 per year during the period in which Employee serves as Interim Deputy City Manager, less payroll taxes and other legally required deductions. Employee's Base Salary will be paid pursuant to the same procedures established for management employees as they may be amended by City from time to time.

III. DUTIES.

Employee shall perform the duties of the City's Interim Deputy City Manager as prescribed by City's job descriptions and classifications for the Deputy City Manager positions. In addition, Employee shall have such powers and duties that are delegated to her by California law and City ordinances. Employee shall execute all powers and duties in accordance with City's policies, including policies hereafter adopted by the City Council.

Employee shall be employed full-time and shall maintain a normal business schedule and remain accessible. It is understood that Employee, as Interim Deputy City Manager, shall be available 24 hours a day and 7 days a week and is required to meet all the needs of the City regardless of City's operating hours or any regular or normal work schedule. Employees' duties will likely involve work hours in excess of eight (8) hours per day and forty (40) hours per week including, but not limited to, attendance at City Council meetings and outside meetings.

Employee shall be exempt from overtime compensation.

IV. EMPLOYEE RESPONSIBILITIES.

Employee shall be the Interim Deputy City Manager and deputy chief executive officer of the City. As such, Employee shall have the responsibility for implementing City policies under the direction of the Interim City Manager, whereas the City Council shall retain the responsibility for formulating and adopting said policy.

V. EXCLUSIVE EMPLOYMENT.

Employee shall devote her full time, energy, and efforts to the position of Interim Deputy City Manager.

VI. EVALUATION.

Employee shall meet with the Interim City Manager/City Manager on or before the annual anniversary date of execution of this Agreement. The Interim City Manager/City Manager will undertake a job performance review of Employee. In connection with such performance review, the Interim City Manager/City Manager may consider adjustments in Employee's compensation consistent with the City's Council approved salary schedule/chart. The failure of the City to undertake a performance evaluation shall not limit the City's ability to terminate this Agreement.

VH. TERMINATION.

Employee shall serve as an "at will" employee at the will and pleasure of the Interim City Manager or City Manager and may be removed from office (terminated) at any time or for any reason, with or without cause, from the Interim Deputy City Manager position. If Employee is removed from the position of Interim Deputy City Manager without cause by the Interim City Manager or City Manager, Employee may resume the role of Administrative Services Director.

Nothing in this Agreement shall prevent the Interim City Manager/City Manager from terminating this Agreement and the services of Employee at his/her sole discretion as set forth herein. Employee understands and agrees that Employee may not avail herself of any procedures, provisions or protections set forth under any City of Beaumont employment policy in so far as such policy would limit, restrict, modify, prohibit or regulate Employee's status as an "at will" employee of City or the ability of the Interim City Manager/City Manager to terminate Employee's employment as Interim Deputy City Manager at any time for cause or for convenience and with or without cause.

Employee shall not be entitled to any pre -termination notice or hearing or other similar proceeding or appeal proceeding as a precondition to any decision or action by the Interim City Manager/City Manager to terminate Employee's employment whether for cause or for convenience and without cause. Nothing in this Agreement shall confer upon Employee any right to any property interest in continued employment with City.

Termination or Removal without cause. In the event Employee is terminated or removed as Interim Deputy City Manager without cause, Employee shall return to the position of Administrative Services Director. Employee shall not be entitled to any severance payment.

Termination for Cause. Termination shall be for "cause" if Employee: (i) is convicted of a felony; (ii) is convicted of a misdemeanor arising out of her duties as a City employee or that in any way reflects negatively on the reputation of the City; (iii) has repeated and/or protracted unapproved absences; (iv) engages in the willful or insubordinate refusal to carry out a lawful directive of the City; (v) materially impedes or disrupts the performance of the City; (vi) engages in actions or omissions that are detrimental to employees or public safety; (vii) violates lawful City policy; (viii) acts in bad faith to the detriment of the City; (ix) continues in the poor performance of her duties despite the Interim City Manager's/City Manager's efforts to correct deficiencies; (x) exhibits misconduct or dishonesty in regard to her employment; or (xi) neglects Employee's duties.

In the event Employee is removed for cause, Employee shall not return to her position of Administrative Services Director and shall not be entitled to any severance payment.

Resignation. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from her position as Interim Deputy City Manager with City. In the event Employee resigns as Interim Deputy City Manager, Employee shall not receive any Severance Pay.

Expiration of Agreement. Upon the expiration of this Agreement, Employee will return to the position of Administrative Services Director at a salary and benefit level equivalent to the salary and benefit level Employee received most recently from City in her role as Administrative Services Director, except as otherwise provided for herein.

Termination Upon Death or Permanent Disability. Except as required by law, all benefits and any other rights of Employee shall be terminated by the death or permanent disability of Employee despite the amount of time remaining in the Term. For purposes of this Agreement, permanent disability is defined as Employee being incapable of performing her essential duties to City by reason of any medically determined physical or mental impairment that can be expected to last for a period of more than three consecutive months from the first date of Employee's absence due to disability. City will give Employee at least two weeks' written notice of termination due to such disability.

VIII. FRINGE BENEFITS.

Time Off. Employee shall be provided with paid time off as follows:
(i) Vacation. Employee shall accrue paid vacation at the same rate and in the same manner as she most recently received prior to serving as Interim Deputy City Manager. (ii) Sick Leave. Employee shall accrue and be given sick leave on the same terms such leave was most recently provided to her in her position as Administrative Services Director.

(iii) Holidays. Employee shall be entitled to the same paid holidays per calendar year, as other City employees in accordance with the annual holiday schedule of City.

Ca1PERS. City shall provide retirement benefits in compliance with California law and its contract with Ca1PERS on the same terms and conditions as full time regular employees of City.

Health and Welfare Benefits. While serving as the Interim Deputy City Manager, in addition to her regular compensation, Employee shall receive the same medical, life, dental, vision, and other health and welfare benefits she received in the position of Administrative Services Director.

Automobile and Telephone Allowance. In lieu of a city vehicle and City issued telephone, City will provide Employee with an automobile and telephone allowance equivalent to what she currently receives in her role as Administrative Services Director. City shall have no obligation to reimburse Employee for telephone charges or mileage, repair, maintenance, or vehicle replacement costs. Employee shall be responsible for providing all insurance for her vehicle and shall bear all costs associated with operating said vehicle.

IX. EXPENSES AND INDEMNIFICATION.

Expenses. City shall pay or reimburse Employee for all normal and customary expenses for City business, travel, and meetings. When reimbursing for expenses incurred, City requires the submission of adequate proof of the expenses, such as a receipt, and some expenses may require prior approval of the City Council. The reimbursement of expenses shall be subject to City's expense reimbursement policy.

Professional Development.
(i) City agrees to budget for and pay the travel and subsistence expenses of Employee for professional and official travel, meetings and occasions which the City Council determines are appropriate to the continued professional development of Employee and to adequately pursue necessary official and other functions for City, including but not limited to national, regional, state and local government groups and committees thereof which Employee serves as a member. (ii) City agrees to budget and to pay for the professional dues and subscriptions of Employee for her continuation and full participation in national, regional, state, and local associations and organizations which the City Council determines are necessary and desirable for her continued professional participation, growth, and advancement, and for the good of City. (iii) To assist the City Council with budgeting, the Employee shall provide a list of those conferences, meetings, functions, professional organizations, dues, and subscriptions for which Employee requests City to advance costs for or reimburse Employee. All other requests for reimbursement of expenses pursuant to this Section shall be made by Employee in advance of any expenditure.

Indemnification. To the extent permitted by law, City shall indemnify Employee against all necessary expenditures and losses incurred by Employee in direct consequence of the lawful discharge of her

duties, in accordance with Labor Code section 2802. In addition, to the extent permitted by law, City shall defend and indemnify Employee against any civil action, proceeding, or claim, in accordance with Government Code section 995, et seq.

X. GENERAL PROVISIONS.

This Agreement supersedes any and all other agreements, either oral or written, between the parties hereto with respect to the employment of the Employee by the City and contains all of the covenants and agreements between the parties with respect to the employment of Employee by the City.

Employee agrees that he will abide with all applicable local, State and Federal laws, rules and regulations related to conflicts of interest and receipts of gifts.

Each party agrees and acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein and that any agreement, statement, or promise not contained in this Agreement shall not be valid or binding on either party.

Any modifications of this Agreement will be effective only if made in writing and signed by both Employee and the City.

If any provision, sentence, or term of this Agreement is held by a Court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions, sentences and terms shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

If Employee dies or becomes incapacitated during the Term of this Agreement, any accrued and unpaid wages provided by the terms of this Agreement shall be paid to Employee's estate.

The parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the parties, and this Agreement reflects their mutual agreement regarding the subject matter of this Agreement. Because of the nature of such negotiations and discussions, it would be inappropriate to deem any party to be the drafter of this Agreement, and, therefore, no presumption for or against validity or as to any interpretation thereof, based upon the identity of the drafter shall be applicable in interpreting or enforcing this Agreement.

Each party to this Agreement warrants to each other party that each party had the assistance of counsel in negotiation for, the preparation of, this Agreement, or could have had such assistance and voluntarily declined to obtain the same, and that each party has lawfully executed this Agreement.

This Agreement is entered into and to be performed in Riverside County and shall be governed by and construed in accordance with the laws of the State of California, with venue in Riverside County.

Statutory Obligations: Abuse of Office or Position.

Notwithstanding anything in this Agreement to the contrary, pursuant to California Government Code Section 53243, 53243.1 and 53243.2, if Employee is convicted of a crime involving abuse of Employee's official position, all of the following shall apply: (1) if Employee is provided with an administrative leave pay pending an investigation, Employee shall be required to fully reimburse such amounts paid by City; (2) if City pays for the criminal legal defense of Employee (which would be in the City Council's sole discretion, as City is generally not obligated to pay for a criminal defense), Employee shall be required to fully reimburse such amounts paid by City; (3) if this Agreement is terminated, any cash settlement related to the termination of Employee by City, shall be fully reimbursed to City or shall be void if not yet paid to Employee.

For this section, abuse of office or position means either (1) an abuse of public authority, including waste, fraud, or violation of the law under color of authority; or (2) a crime against public justice, including a crime described in Title 7 commencing with Section 92 of the Penal Code.

IN WITNESS WHEREOF, the parties have executed this Agreement with an effective date on the 2nd day of December 2025.

City of Beaumont EMPLOYEE
BY: Mike Lara, Mayor By: Kari Mendoza
Attested by City Clerk

BEAUMONT
-C A L I F O R N A -
Staff Report
TO: City Council
FROM: Christopher Ramos, Chief of Police
DATE: December 2, 2025
SUBJECT: Authorize the Interim City Manager to Sign a Non -Binding Memorandum of Understanding between the Cities of Banning, Beaumont, Calimesa and the Morongo Band of Mission Indians
Description: Requesting City Council authorize the Interim City Manager to sign a Memorandum of Understanding to establish a framework to continue collaborative discussions and evaluations regarding the potential to form a Joint Powers Authority (JPA) for Animal Control Services.

Background and Analysis:

The City maintained a longstanding animal shelter contract through November 2024.

Since then, Animal Control has fielded 2100+ calls for service, many involving lost/found animals. Due to low kennel capacity and resource constrictions, the community has been relied upon to assist with lost/found pets.

Through navigating this newfound plight along with the increasing pet population, rising costs for pet care, and mounting expectations, it became apparent that our city is not alone. Surrounding agencies, including the City of Banning, City of Calimesa, and Morongo Band of Mission Indians, expressed similar challenges. A 2x2x2 subcommittee of the various agencies was formed and have been meeting to discuss possible solutions to this systemic issue in the San Gorgonio Pass area. Beaumont's representatives are Mayor Pro Tem Voigt and Council Member White.

In the subcommittee's research towards viable solutions and best practices, the model of a JPA, as exhibited by Animal Friends of the Valleys (AFV), a regionally dedicated shelter and animal welfare organization servicing six surrounding agencies in Wildomar, became a prime example to emulate.

This MOU is a non -binding initial step seeking critical regional solutions offering shelter and other resources to our community's pets (Attachment A). The objectives of the MOU include:

• Continuing dialogue and coordination among the parties regarding the formation, structure, governance, and funding model of a potential animal control JPA. • Sharing relevant data, reports, and operational information to inform feasibility analyses.
• Identifying service needs, resource capacities, and potential cost -sharing mechanisms.
• Promoting a socially conscious governance model that prioritizes humane animal care, community education, and public safety.

City staff worked with Manning & Kass, Ellrod, Ramirez, Trester LLP on drafting the MOU as SBEMP has a conflict on this item due to also representing the City of Banning.

Fiscal Impact:

There is no ongoing impact on the general fund to enter this MOU.

The cost for the contract attorney to review the MOU was estimated at $1000.

The cost to prepare this staff report is estimated at $500.

Recommended Action:

Authorize the City Manager to sign the MOU as presented.

Attachments:

A. Non -Binding MOU Draft

NON -BINDING MEMORANDUM OF UNDERSTANDING
Between the City of Beaumont, City of Banning, City of Calimesa, and Morongo Band of Mission Indians to Collaborate and Continue Discussions Toward the Formation of a Joint Powers Authority for Animal Control Services

1. Purpose
This Memorandum of Understanding ("M0U") is entered into by and among the City of Beaumont, City of Banning, City of Calimesa, and Morongo Band of Mission Indians (collectively referred to as the "Parties"), each of the Cities being a public agency within the meaning of California Government Code Section 6500 et seq, and the Morongo Band of Mission Indians being a federally recognized Sovereign Nation.

The purpose of this M0U is to establish a framework for the Parties to continue collaborative discussions and evaluations regarding the potential formation of a Joint Powers Authority ("JPA") to provide regional animal control services. This M0U reflects the Parties' mutual commitment to explore a cooperative and socially conscious approach to animal welfare and public service delivery.

2. Term
This M0U shall become effective upon the date of the last signature and shall remain in effect for a period of one (1) year, unless terminated earlier pursuant to Section 5 below.

3. Objectives
The objectives of this M0U include, but are not limited to:
• Continuing dialogue and coordination among the Parties regarding the formation, structure, governance, and funding model of a potential Animal Control JPA. • Sharing relevant data, reports, and operational information to inform feasibility analyses. • Identifying service needs, resource capacities, and potential cost -sharing mechanisms. • Promoting a socially conscious governance model that prioritizes humane animal care, community education, and public safety.

4. No Binding Commitment
This M0U is non -binding and does not create any legal or financial obligations among the Parties. No Party shall be obligated to enter into a future JPA or any contract for services unless and until such an agreement is duly approved by each Party's governing body.

5. Withdrawal and Termination
Any Party may withdraw from this MOU with thirty (30) days' written notice to the other Parties. This MOU shall terminate automatically upon the expiration of its one-year term unless extended in writing by mutual consent of all Parties.

6. Designation of Representatives
Each Party shall designate one staff representative and one alternate to participate in working group meetings and discussions related to the potential JPA. These representatives shall serve as the primary points of contact and coordination among the Parties.

7. Severability
If any provision of this MOU is determined to be invalid or unenforceable, such determination shall not affect the validity of the remaining provisions, which shall remain in full force and effect.

8. Amendments
This MOU may be amended or extended by mutual written consent of all Parties.

9. Execution
This MOU may be executed in counterparts, each of which shall be deemed original, and all of which together shall constitute one and the same instrument. Electronic signatures shall be deemed binding for purposes of this MOU.

APPROVED BY: APPROVED As To Form:

CITY OF BEAUMONT
By:

Gustavo J. Romo Steven W. DeLateur, Esq.

Interim City Manager Manning & Kass LLP,
Date: Representing the City of Beaumont

CITY OF BANNING
By:

Art Vela, PE Counsel for City of Banning
Interim City Manager

Date:

CITY OF CALIMESA
By:

Will Kolbow
City Manager
Date:

Counsel for City of Calimesa

MORONGO BAND OF MISSION

INDIANS
By:

Jason Carrizosa Counsel for the Morongo Band of Mission Chief Executive Officer Indians
Date:

BEAUMONT
-C A L I F O R N A -
Staff Report
TO: City Council
FROM: Christopher Ramos, Chief of Police
DATE: December 2, 2025
SUBJECT: Authorize the City Manager to Execute a Service Agreement with Axon Enterprises, Inc. for Body -Worn Cameras and Associated Software Description: Request for City Council approval to authorize the City Manager to execute a service agreement with Axon Enterprises, Inc. for the purchase and implementation of Body -Worn Cameras (BWC) and associated software.

Background and Analysis:

The Police Department's current contract for Body -Worn Cameras with Wrap Technologies expires in June 2026. As part of the department's commitment to leveraging innovation and technology to enhance efficiency and ensure officers remain available to respond quickly to emergencies, staff conducted an evaluation of other industry -leading BWC vendors.

Between August and October 2025, field testing and evaluations were completed using devices from the three most common BWC providers in the industry: Axon Enterprises, Wrap Technologies, and Motorola Solutions. Each of these systems included Artificial Intelligence (Al) software capable of assisting with report writing, an essential feature given that report preparation consumes a significant portion of an officer's shift. The costs below include Axon's Evidence.com, a digital evidence software required by the Riverside County District Attorney's Office for all criminal filings beginning in 2026.

Vendor Annual Cost
Motorola Solutions $188,988 annually
Axon Enterprises
Year 1: $9,352
Years 2-5: $199,309
Wrap Technologies $201,848 annually
Al Software
Third -party provider
Proprietary Al suite
included
Third -party provider

Following the evaluation period, Axon Enterprises, Inc. provided the highest level of performance, reliability, and innovation. As the creator of the Taser platform currently used by the Beaumont Police Department, Axon is the nation's leading provider of body -worn cameras and related software.

The Axon BWC demonstrated superior reliability and produced the highest quality video and audio recordings. Its integrated Al software also offered advanced capabilities that align with the department's operational goals:

Axon Al Features:
• Draft One AI -Assisted Report Writing: Generates accurate report drafts and intentionally omits random minor details to ensure officers review reports for accuracy before submission.
• Auto -Transcribe: Automatically transcribes recorded audio into word-for-word documents, improving accuracy and efficiency for investigations and criminal filings. This feature will eliminate the department's current need for outside transcription services, saving approximately $20,000 annually. • Al Language Assistant: Provides real-time translation in over 100 languages, enabling officers to communicate effectively with non-English speakers in the field. This will reduce reliance on paid interpreter services and enhance service to residents. (Not offered by Wrap or Motorola.)
• Free Equipment Upgrade: Provides free BWC hardware upgrades every 2.5 years, ensuring access to the latest technology. (Not offered by Wrap or Motorola.)
Additional Negotiated Features:
• Reduced Year -One Cost: A partial first -year cost of $9,220.86 was negotiated to avoid a mid -year budget adjustment to allow smooth implementation and transition before the current contract ends.
• Axon Standards (Digital Personnel File System): A digital tracking and analytics system for personnel investigations and performance data. This system replaces paper files and helps proactively identify training needs and patterns of concern. (Not offered by Wrap or Motorola.)
• Redaction Assistant: Al software that automatically redacts confidential information from videos before public release. This feature will significantly improve the department's response time to Freedom of Information Act (FOIA) and Public Records Act requests while reducing staff workload. (Not offered by Wrap or Motorola.)

The City is eligible to receive discounted pricing through a Sourcewell Contract with Axon, a cooperative purchasing agreement that was competitively solicited and awarded for use by member agencies.

This contract has been reviewed and approved by the City Attorney's Office.

Fiscal Impact:

The Year 1 cost of $9,352.35 will be funded through the Supplemental Law Enforcement Service Account (SLESA).

Years 2026-2030, at an annual cost of $199,309.91, will be funded through the General Fund and incorporated into annual budget preparations. The total five-year cost of the contract is $1,005,901.89.

The cost to prepare this staff report was $500.00.

Recommended Action:

Approve a five-year service agreement with Axon Enterprises, Inc. for Body -Worn Cameras and associated technologies; and
Authorize the City Manager to sign and execute the service agreement.

Attachments:

A. Axon Service Agreement
B. Axon Quote

5 -YEAR QUOTE SUMMARY

BEAUMONT POLICE DEPARTMENT
Prepared By: Adam Smith, Account Manager
Email: [email protected]
Phone: 480-463-2201
17800 North 85th Street
Scottsdale, AZ 85255

EXECUTIVE OVERVIEW 1
COST OVERVIEW 2
STORAGE OVERVIEW 3
SOLUTION DELIVERABLES 4
DETAILED SOLUTION OVERVIEW 6
DEDICATION TO CUSTOMER SUCCESS 12
SIN3INOJ 3O 318V1

EXECUTIVE OVERVIEW
With Axon's Body Camera plus software bundle, Beaumont Police Department will gain access to a seamlessly integrated ecosystem of connected hardware and software. Designed to work together, these solutions help better support operations, streamline collaboration, and improve data management —while reinforcing safety and security across your organization.

By bundling these solutions into a single, cost-effective package, Beaumont Police Department will have the essential tools to increase transparency, streamline workflows, and drive productivity —all while fostering a safer, more connected environment.

Choosing a bundled investment over individual purchases provides significant value, with Beaumont Police Department saving $325,816.79 over a 5 -year contract.

If you have any questions regarding our solutions or pricing, please contact:

POINT OF CONTACT
Adam Smith
Account Manager
480-463-2201
[email protected]
Please note that to sign a deal with Axon Enterprise, Inc., all accounts must be current, and any outstanding invoices must be paid.

We look forward to partnering with Beaumont Police Department to strengthen your workflows by integrating our technology into your daily operations. 1

A.

COST OVERVIEW

CONTRACT LENGTH AND REFRESHES
Program Length
5 Years
Refresh Schedule
Axon Body -Worn Cameras — 30 and 60 Months
Axon Docks — 30 and 60
VR Headset and Tablet Refresh — 60 Months

BILLING SCHEDULE
Year 1 — Part 1
$9,352.35
Year 1 — Part 2
199,309.91
Year 3
$199,309.91
Year 3
$199,309.91
Year 4
$199,309.90
Year 5
$199,309.90

SAVINGS OVERVIEW
Estimated Savings per Year
$65,163.36
Total Savings Offered
$325,816.79
TOTAL
Total Program Cost
$991,759.26
Estimated Total w/ Tax
$1,005,901.89
2

STORAGE OVERVIEW
With the collection of Beaumont Police Department's digital evidence on the rise, having access to a highly scalable cloud -storage solution capable of housing both Axon and non - Axon data is of the utmost importance. Especially when you need a reliable storage array to quickly access, manage, and share your data. With our proposed solution, Axon is offering Beaumont Police Department the following storage amounts so your data is available all from one place.

AVAILABLE STORAGE BREAKDOWN

STORAGE AMOUNT
Axon Device Data Storage
«Axon Device Storage GB Amount»
GB/Unlimited
3

SOLUTION DELIVERABLES
Axon's hardware, software, accessories, training programs, 24/7 customer support, equipment refreshes, and warranties together to help equip your officers with the solutions they need. Whether easing your administrative burden back at the station or protecting your officers in the field, Beaumont Police Department will receive the following program features and products to help you meet your goals.

HARDWARE COMPONENTS

BODY -WORN CAMERAS
67 Axon Body -Worn Cameras
9 Axon Body -Worn Cameras Docks, 9 Wall Mounts, and Accessories 74 Axon Body -Worn Camera Mount per Camera

SOFTWARE COMPONENTS

BODY -WORN CAMERAS
67 Device Connectivity Licenses
DEMS
67 Axon Evidence Pro Licenses
67 Axon Evidence Unlimited Storage Licenses (Axon Data Only) 67 Standards Licenses
67 Redaction Assistant User Licenses
67 Draft One Licenses
67 Al Assistant Licenses
67 Auto -Transcribe Unlimited Licenses

REAL-TIME CRIME CENTER
Axon Fusus One Licenses
Includes access to the Axon Fusus Map to view real-time Axon device

TRAINING AND SUPPORT
Axon Full -Service Deployment — 2 full days of training Standards Implementation
4

A.

WARRANTIES AND REFRESHES
Five -Year Body -Worn Camera and Dock Warranties
Body -Worn Camera and Dock Refreshes
5

DETAILED SOLUTION OVERVIEW
When deployed together, the solutions included in Unlimited Premium work as a connected system to help promote safety, efficiency, and operational effectiveness. The following section provides detailed overviews of each solution, outlining their key capabilities and benefits.

AXON BODY 4
The Axon Body 4 is built to capture clear, admissible video and audio evidence in a variety of environments. It supports four configurable resolutions, from 480p to 1440p, allowing users to balance video quality with storage needs. Low -light and clear frame technology helps maintain visibility in challenging conditions, allowing the camera to capture details as they appear in the moment.

For high-fidelity audio, the Axon Body 4 features four built-in microphones strategically placed within the device. These work alongside advanced audio processing to record clear speech and environmental sounds, preserving important details in every interaction.

AXON BODY 4 IN USE
The Axon Body 4 is designed for intuitive operation, allowing users to quickly capture critical evidence. Seven strategically placed buttons provide direct access to essential functions, including starting and stopping recordings, adjusting volume, switchi ng modes, checking device status, and powering the camera on or off. Two programmable buttons offer additional customization, giving organizations the flexibility to tailor the device to their specific needs.

To reinforce recording awareness, the Axon Body 4 provides multiple visual, audio, and haptic cues, allowing users to quickly assess the camera's status while focusing on their tasks and interactions. For example, when the camera is recording, both the front -facing LED and the Camera Display emit a blinking red light, accompanied by a vibration and beeping sequence that aligns with the mode of operation. These sensory indicators not only provide real-time status updates to the user but also create awareness of the camera's presence among those nearby. This heightened awareness can influence behavior, promote more constructive interactions, and contribute to safer outcomes simply by reinforcing the understanding that actions are being documented.

After a recording is complete, on -camera categorization allows users to tag footage with pre -defined retention categories before upload. This helps streamline post -event workflows by organizing evidence at the moment of capture.

DEVICE CONNECTIVITY WHILE IN USE
Axon Body 4 is a fully connected device, designed to support real-time operations, communication, and situational awareness. With built-in LTE and Wi-Fi connectivity, the 6

camera continuously transmits live data —including location, status, alerts, and active livestreams—back to Axon's real-time operations systems. This connection is mostly passive, meaning users do not need to take any action for their camera's status and alerts to appear on the Axon Fusus Map. Authorized personnel can then monitor unfolding events in real time, gaining immediate situational insights without disrupting the user's workflow.

For direct engagement, Watch Me and Bi-Directional Communication allow users to actively request support. With Watch Me, a user can notify connected viewers to open a livestream, while Bi-Directional Communication enables hands -free voice contact with supervisors, translators, or other support roles.

AXON BODY 4 AFTER USE
After active use, users can quickly offload footage by placing the Axon Body 4 into a docking station. Whether on a desk or wall -mounted, the docking station facilitates a secure and automated transfer to Axon Evidence, clearing storage for future recordings. At the same time, the camera charges and receives firmware updates, keeping it up to date with the latest features and performance enhancements. Organization -defined settings are also updated during this process, helping to maintain consistency across devices and readying the Axon Body 4 for the next deployment.

FEATURES AND BENEFITS
RUGGED, TESTED DESIGN — Built to withstand impacts and harsh environments, meeting Ingress Protection Rating, MIL -STD Defense, and Impact Certification standards.

AES-256-XTS FULL -DISK ENCRYPTION — Helps protect recorded evidence from unauthorized access.

LONG-LASTING BATTERY — Provides approximately 13 hours of battery life per charge under normal operations.

LARGE INTERNAL STORAGE — Provides 128 GB of storage to house captured video files.

VERSATILE MOUNTING SYSTEM - Securely attaches to uniforms, helmets, belts, and other equipment for flexible placement.

BUILT-IN CONNECTIVITY — Enables real-time notifications, GPS tracking, Wi-Fi updates, and secure livestreaming over LTE and Wi-Fi connections.

AXON SIGNAL TECHNOLOGY — Communicates with Axon -connected devices to begin a recording when certain actions are detected, such as a user arming a TASER energy weapon.

CONFIGURABLE PRE -EVENT BUFFER — Captures up to two minutes of video before a recording begins.

IN -FIELD EVIDENCE OFFLOAD — Allows users to wirelessly send select evidence files directly from the camera to Axon Evidence.

AXON EVIDENCE
7

Axon Evidence is a scalable, cloud -based DEMS, which stores all digital evidence in a centralized, secure system. Axon Evidence integrates with the entire Axon Ecosystem of devices and applications, so your users and administrators can use its suite of features to easily store, organize, and view data and evidence. On top of that, Axon Evidence includes easy -to - use case -building tools and sharing workflows that allow users to build cases out of the evidence stored in the system. Once built, these cases can then be shared both internally and with external partners.

UNLIMITED STORAGE
Our Unlimited Premium provides unlimited storage for all evidence, including Axon - generated footage, third -party video, and other digital files stored in Axon Evidence. With no storage limits, overages, or additional fees, your organization can rely on Axon Evidence as a single, secure destination for managing critical evidence, offering seamless access and long-term retention without constraints.

AXON EVIDENCE MANAGEMENT AND WORKFLOWS
Personnel in a variety of roles can use Axon Evidence as the centralized system for uploading, storing, managing, searching, and organizing evidence —both captured via devices in the Axon Ecosystem and gathered from other, third -party sources.

Each user of Axon Evidence has their actions and capabilities within the system determined by role -based access permissions defined by administrators. These permissions are reflected within the system's dynamic user interface. For example, an Admin user will most likely have access to more tools and actions than that of a Basic user. Depending on those permissions, a user's experience in the system will vary. Providing user access to only the tools necessary to complete their duties in Axon Evidence creates a cleaner workspace with fewer distractions.

SEARCHING AND MANAGING EVIDENCE
The search functionality in Axon Evidence is designed to reduce the time it takes to locate an evidence file. The search interface offers an intuitive and customizable design that allows users to quickly navigate the search fields and filters to find exactly what they are looking for.

Axon Evidence also supports bulk action capabilities that can save users time when managing the system and their evidence. For example, instead of going into the video player interface to perform actions on an individual video, Axon Evidence supports bulk actions that can be performed on one or many selected videos within the search results, which can save time when managing multiple pieces of evidence.

WORKING WITH EVIDENCE
While working with evidence, users will review and playback video and audio with our built- in media player. With basic controls that allow a user to play, stop, rewind, fast forward, and control the speed at which evidence files are played, users can quickly and thoroughly review their evidence.

While reviewing evidence from the View Evidence page, your users can also:
8

CREATE CLIPS AND MARKERS to focus on or separate certain parts of a video CREATE REDACTIONS with powerful Al that helps detect and mask common objects such as license plates, MDC screens, and faces
VIEW METADATA OVERLAYS that display important information such as the time, date, agency name, and evidence ID
ADD METADATA, TAGS, NOTES, AND CATEGORIES to the evidence file SHARE EVIDENCE FILES with other users or external partners ACCESS, DOWNLOAD, AND SHARE THE AUDIT TRAIL to review actions taken on the evidence
VIEW LOCATION DATA AND AUTOMATED TRANSCRIPTIONS that may be associated with the evidence file

CONTROLLING ACCESS TO EVIDENCE
Axon Evidence governs access to stored information through agency -defined access control settings and configurations. Administrators will create roles for different users that dictate levels of access. Each Axon Evidence user will then be assigned one of these roles, which determines if they do or do not have access to particular DEMS features and functions, as well as evidence. Administrators can also create cases and groups to control evidence access lists and improve sharing workflows.

Additionally, Axon Evidence provides many customizable security features to protect access to evidence, including password complexity requirements, failed login limits, and enforced timeout settings. Multi -factor authentication and single sign -on options are also available to further secure access to Axon Evidence.

PROTECTING THE CHAIN OF CUSTODY
Robust evidence, device, and user audit trails help protect the chain of custody within Axon Evidence. For peace of mind, every action taken by your personnel when in the system is tracked and recorded in a tamperproof audit trail.

Axon's compliance demonstrates our commitment to providing a trustworthy platform and offers Beaumont Police Department a way to understand the controls put in place to secure Axon Evidence and the data you store in it.

SECURING THE SYSTEM AND EVIDENCE
Axon Evidence was designed and operates to comply with the FBI CJIS Security Policy.

Beaumont Police Department can be assured that your digital data is protected by a robust information security program designed to exceed the CJIS security requirements as well as provide protection against current and emerging threats.

Additionally, all evidence data is encrypted at rest and in transit. Robust SSL/TLS is implemented for data in transit using TLS 1.2 with a 256 -bit connection and Perfect Forward Secrecy. Evidence data stored at rest is encrypted with at least 256 -bit AES. 9

AXON EVIDENCE MOBILE APP
Axon Evidence can be accessed via the Axon app from a mobile device. The Axon app can be particularly valuable for keeping users connected and productive during downtime —such as when waiting at an off -site location. The app allows users to search for evidence with predictive features for ease -of -use, and edit evidence metadata on the spot, helping keep information accurate and up to date. Additionally, the app supports real-time internal sharing of evidence, promoting collaboration and faster decision -making both internally and externally.

Additionally, authorized users can access Community Request features built into the app to obtain evidence from third parties while maintaining chain of custody.

VALUE-ADDED SOLUTIONS
In addition to the aforementioned solutions, we have also included additional solutions and features of the Unlimited Premium that can be implemented by Beaumont Police Department —now or in the future —to improve upon your current technology deployments as needs evolve. These solutions and features include:

AXON AUTO -TRANSCRIBE
OBJECTIVE Generate actionable and admissible transcripts from the audio captured in evidence files
Axon Auto -Transcribe is a tool in Axon Evidence made up of two modules: Review Assistant and Transcription Assistant. Investigators can use Review Assistant to accelerate their review of evidence by generating a searchable, time -synced transcript of the evidence's audio. This allows a user to click on a word spoken in the evidence file and be immediately taken to that point of the video. Transcription Assistant generates a transcript of an entire video via Al. An investigator can use Transcription Assistant to speed up the process of creating a transcript by correcting any errors in the AI -generated transcript, rather than typing a transcript from scratch.

AXON STANDARDS
OBJECTIVE Create and manage internal affairs and officer -based performance reports Axon Standards is a tool in Axon Evidence that assists with report writing for personnel - involved events. Supervisors and Professional Standards teams can streamline their report - writing duties by having direct access to the associated digital evidence and taking advantage of predictive typing, task delegation, and data management features. System administrators can also create custom forms specific to policies, design routing and approval processes to match your workflows, and create automated alerts so that no report is bottlenecked in review.
10

AXON Al PRODUCTS

FEATURE NAME

DESCRIPTION

AVAILABILITY
Unlimited Auto -
Transcribe
Generates automated, searchable
transcripts from video and audio recordings
to support documentation and case review.

Available now
Draft One
Produces structured first -draft incident
reports using body -worn camera transcripts.

Available now
Axon Body 4 Live
Translation
(Axon Assistant
Feature)
Will provide real-time spoken language
translation through Axon Body 4 to support
communication in the field.

Available now
11

DEDICATION TO CUSTOMER SUCCESS
Once a solution is delivered, most agencies are left asking, what's next? Axon has you covered. We are committed to providing Beaumont Police Department with post -sales and post -deployment support. Whether that be troubleshooting assistance, technical support, additional training, consulting advice, or help with exchanging and returning equipment, our dedicated team is here for you. Through regular communication, our knowledgeable staff can offer Beaumont Police Department the support you should expect from a service provider. This support includes access to:
24/7 CUSTOMER SUPPORT — Axon's full customer support division is available via live phone support, 24 hours a day, seven days a week.

PROFESSIONAL SERVICES — Experienced and skilled personnel who are involved in the implementation, development, deployment, management, and support of your Axon program
SALES ENGINEERS (SE) — SEs own the technical aspects of the sales process and have a technical mindset that allows them to understand complex systems and solve intricate challenges involving hardware, software, and network issues CUSTOMER SUCCESS MANAGERS — Dedicated Axon personnel assigned per agency who communicate important operating system/firmware and hardware updates, identify day- to-day bugs, and address general issues, as well as fulfill hardware refreshes and deployment of new equipment, conduct quarterly business reviews with customers, and identify important customer feature requests
ECOMMERCE — Axon's online store available to clients for an expedited purchasing experience on smaller orders
CONSULTANTS — Part-time expert consultants, made up of retired law enforcement leaders, who deliver service on smaller projects and serve as additional resources on large projects
AXON WEEK — Axon's user conference brings members of the law enforcement community, technology leaders, and prosecutors together to learn how agencies can make policing more effective and efficient with Axon products ACCOUNT MANAGEMENT HELP — Available assistance when issues arise with an agency's account
LEARNING AND DEVELOPMENT — Ongoing training courses that cover and promote proper software and hardware use and compliance
Our goal is to provide Beaumont Police Department with the necessary assistance to help make the most of the solutions you count on every day. With a network of resources dedicated to and designed to meet the needs of law enforcement, Axon is here to help. 12

CAPTURE TRUTH

ACCELERATE JUSTICE

PROTECT LIFE
AXO\

Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International: +1.800.978.2737

SHIP TO

BILL TO
Beaumont Police Dept.

Beaumont Police Dept. - CA
660 Orange Ave
660 Orange Ave
Beaumont,
Beaumont
CA
CA
92223-2200
92223-2200
USA
USA
Email:

Quote Summary
Program Length
60 Months

TOTAL COST
$991,759.26

ESTIMATED TOTAL W/ TAX
$1,005,901.89
Q-667037.45960AS
Issued: 10/30/2025
Quote Expiration: 12/26/2025
Estimated Contract Start Date: 03/01/2026
Account Number: 151907
Payment Terms:

Mode of Delivery: UPS-GND
Credit/Debit Amount: $0.00

SALES REPRESENTATIVE

PRIMARY CONTACT
Adam Smith
Phone: 602-751-1798
Email: [email protected]
Fax: (480) 463-2201
Jeremy Harris
Phone: (951) 769-8500
Email: [email protected]
Fax: (951) 769-8506
Discount Summary
Average Savings Per Year
$65,163.36

TOTAL SAVINGS
$325,816.79

Q-667037-45960AS

Payment Summa
Date
Subtotal
Tax
Total
Feb 2026
$9,220.86
$131.49
$9,352.35
Jul 2026
$196,507.68
$2,802.23
$199,309.91
Jul 2027
$196,507.68
$2,802.23
$199,309.91
Jul 2028
$196,507.68
$2,802.23
$199,309.91
Jul 2029
$196,507.68
$2,802.23
$199,309.91
Jul 2030
$196,507.68
$2,802.22
$199,309.90
Total
$991,759.26
$14,142.63
$1,005,901.89

Q-667037-45960AS

Quote Unbundled Price:

Quote List Price:

Quote Subtotal:

Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal $1,317,566.30
$1,198,775.30
$991,759.26
Item
Description
Qty
Term
Unbundled
List Price
Net Price
Subtotal
Tax
Total
Program
BWCUwTAP
BWC Unlimited with TAP
67 60
$129.21
$99.66
$87.70
$352,554.00
$8,903.04
$361,457.04
A Ia Carte Hardware
H00001
AB4 Camera Bundle
67 $899.00
$791.12
$53,005.04
$4,107.88
$57,112.92
H00002
AB4 Multi Bay Dock Bundle
9 $1,638.90
$1,622.51
$14,602.59
$1,131.71
$15,734.30
A Ia Carte Software
73638

AXON STANDARDS - LICENSE
67 60
$10.85
$0.00
$0.00
$0.00
$0.00
73449

AXON BODY - LICENSE - DEVICE CONNECTIVITY
67 60
$5.42
$4.77
$19,174.06
$0.00
$19,174.06
73478

AXON EVIDENCE - REDACTION ASSISTANT USER

LICENSE
67 60
$10.85
$9.55
$38,382.96
$0.00
$38,382.96
73447

AXON FUSUS - LICENSE - PLUS USER
67 60
$15.19
$13.37
$53,736.01
$0.00
$53,736.01
85760

AXON AUTO -TRANSCRIBE - UNLIMITED SERVICE
67 60
$22.57
$19.86
$79,843.90
$0.00
$79,843.90
102011
AXON Al ASSISTANT
67 60
$32.55
$28.64
$115,148.88
$0.00
$115,148.88
101283
AXON RECORDS - DRAFT ONE - Al -ASSISTED REPORT

WRITING
67 60
$70.52
$62.06
$249,471.82
$0.00
$249,471.82
A Ia Carte Services
73896

AXON STANDARDS - IMPLEMENTATION SERVICE
1 $30,000.00
$0.00
$0.00
$0.00
$0.00
85014
AXON BODY - PSO -1 DAY
2 $4,000.00
$3,520.00
$7,040.00
$0.00
$7,040.00
85144

AXON BODY - PSO - STARTER
1 $10,000.00
$8,800.00
$8,800.00
$0.00
$8,800.00
Total
$991,759.26
$14,142.63
$1,005,901.89
Delivery Schedule
Hardware
Bundle
Item
Description
QTY
Shipping Location
Estimated Delivery Date
AB4 Camera Bundle
100147
AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK

RAPIDLOCK
67 1
02/01/2026
AB4 Camera Bundle
100147
AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK

RAPIDLOCK
2 1
02/01/2026
AB4 Camera Bundle
100466
AXON BODY 4 - CABLE - USB-C TO USB-C
74 1
02/01/2026
AB4 Camera Bundle
100775
AXON BODY 4 - MAGNETIC DISCONNECT CABLE
74 1
02/01/2026
AB4 Camera Bundle
11508

AXON BODY - MOUNT - RAPIDLOCK DOUBLE MOLLE
74 1
02/01/2026
AB4 Multi Bay Dock Bundle
100206
AXON BODY 4 - 8 BAY DOCK
9 1
02/01/2026
AB4 Multi Bay Dock Bundle
70033

AXON - DOCK WALL MOUNT - BRACKET ASSY
9 1
02/01/2026
AB4 Multi Bay Dock Bundle
71019

AXON BODY - DOCK POWERCORD - NORTH AMERICA
9 1
02/01/2026
BWC Unlimited with TAP
73309
AXON BODY - TAP REFRESH 1 - CAMERA
69 1
08/01/2028
BWC Unlimited with TAP
73689
AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY
9 1
08/01/2028
BWC Unlimited with TAP
73310
AXON BODY - TAP REFRESH 2 - CAMERA
69 1
02/01/2031

Q-667037-45960AS

Hardware
Bundle
BWC Unlimited with TAP
Item Description
73688 AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY
QTY Shipping Location Estimated Delivery Date
9 1
02/01/2031
Software
Bundle
Item
Description
QTY
Estimated Start Date
Estimated End Date
BWC Unlimited with TAP
73686

AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE)
67 03/01/2026
02/28/2031
BWC Unlimited with TAP
73746

AXON EVIDENCE - ECOM LICENSE - PRO
67 03/01/2026
02/28/2031
A la Carte
101283

AXON RECORDS - DRAFT ONE - AI -ASSISTED REPORT

WRITING
67 03/01/2026
02/28/2031
Ala Carte
102011
AXON Al ASSISTANT
67 03/01/2026
02/28/2031
A la Carte
73447

AXON FUSUS - LICENSE - PLUS USER
67 03/01/2026
02/28/2031
A la Carte
73449

AXON BODY - LICENSE - DEVICE CONNECTIVITY
67 03/01/2026
02/28/2031
A la Carte
73478

AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE
67 03/01/2026
02/28/2031
A la Carte
73638

AXON STANDARDS - LICENSE
67 03/01/2026
02/28/2031
A la Carte
85760

AXON AUTO -TRANSCRIBE - UNLIMITED SERVICE
67 03/01/2026
02/28/2031
Services
Bundle
Item
Description
QTY
Ala Carte
73896

AXON STANDARDS - IMPLEMENTATION SERVICE
1 Ala Carte
85014
AXON BODY - PSO -1 DAY
2 Ala Carte
85144

AXON BODY - PSO - STARTER
1 Warranties
Bundle
Item
Description
QTY
Estimated Start Date
Estimated End Date
BWC Unlimited with TAP
80464

AXON BODY - TAP WARRANTY - CAMERA
67 02/01/2027
02/28/2031
BWC Unlimited with TAP
80464

AXON BODY - TAP WARRANTY - CAMERA
2 02/01/2027
02/28/2031
BWC Unlimited with TAP
80465

AXON BODY - TAP WARRANTY - MULTI BAY DOCK
9 02/01/2027
02/28/2031

Q-667037-45960AS

Shipping Locations
Location Number Street
City State Zip Country
1 660 Orange Ave
Beaumont
CA
92223-2200 USA
Payment Details
Feb 2026
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total_
Year 1 Part 1
101283
AXON RECORDS - DRAFT ONE - Al -ASSISTED REPORT WRITING
67 $2,319.47
$0.00
$2,319.47
Year 1 Part 1
102011
AXON Al ASSISTANT
67 $1,070.59
$0.00
$1,070.59
Year 1 Part 1
73447

AXON FUSUS - LICENSE - PLUS USER
67 $499.61
$0.00
$499.61
Year 1 Part 1
73449

AXON BODY - LICENSE - DEVICE CONNECTIVITY
67 $178.27
$0.00
$178.27
Year 1 Part 1
73478

AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE
67 $356.86
$0.00
$356.86
Year 1 Part 1
73638

AXON STANDARDS - LICENSE
67 $0.00
$0.00
$0.00
Year 1 Part 1
73896

AXON STANDARDS - IMPLEMENTATION SERVICE
1 $0.00
$0.00
$0.00
Year 1 Part 1
85014
AXON BODY - PSO -1 DAY
2 $65.45
$0.00
$65.45
Year 1 Part 1
85144

AXON BODY - PSO - STARTER
1 $81.82
$0.00
$81.82
Year 1 Part 1
85760

AXON AUTO -TRANSCRIBE - UNLIMITED SERVICE
67 $742.35
$0.00
$742.35
Year 1 Part 1
BWCUwTAP
BWC Unlimited with TAP
67 $3,277.86
$82.78
$3,360.64
Year 1 Part 1
H00001
AB4 Camera Bundle
67 $492.81
$38.19
$531.00
Year 1 Part 1
H00002
AB4 Multi Bay Dock Bundle
9 $135.77
$10.52
$146.29
Total
$9,220.86
$131.49
$9,352.35
Jul 2026
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 1 Part 2
101283

AXON RECORDS - DRAFT ONE - AI -ASSISTED REPORT WRITING
67 $49,430.46
$0.00
$49,430.46
Year 1 Part 2
102011
AXON Al ASSISTANT
67 $22,815.66
$0.00
$22,815.66
Year 1 Part 2
73447

AXON FUSUS - LICENSE - PLUS USER
67 $10,647.28
$0.00
$10,647.28
Year 1 Part 2
73449

AXON BODY - LICENSE - DEVICE CONNECTIVITY
67 $3,799.16
$0.00
$3,799.16
Year 1 Part 2
73478

AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE
67 $7,605.22
$0.00
$7,605.22
Year 1 Part 2
73638

AXON STANDARDS - LICENSE
67 $0.00
$0.00
$0.00
Year 1 Part 2
73896

AXON STANDARDS - IMPLEMENTATION SERVICE
1 $0.00
$0.00
$0.00
Year 1 Part 2
85014
AXON BODY - PSO -1 DAY
2 $1,394.91
$0.00
$1,394.91
Year 1 Part 2
85144

AXON BODY - PSO - STARTER
1 $1,743.64
$0.00
$1,743.64
Year 1 Part 2
85760

AXON AUTO -TRANSCRIBE - UNLIMITED SERVICE
67 $15,820.31
$0.00
$15,820.31
Year 1 Part 2
BWCUwTAP
BWC Unlimited with TAP
67 $69,855.23
$1,764.05
$71,619.28
Year 1 Part 2
H00001
AB4 Camera Bundle
67 $10,502.45
$813.94
$11,316.39
Year 1 Part 2
H00002
AB4 Multi Bay Dock Bundle
9 $2,893.36
$224.24
$3,117.60
Total
$196,507.68
$2,802.23
$199,309.91
Jul 2027
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 2
101283

AXON RECORDS - DRAFT ONE - AI -ASSISTED REPORT WRITING
67 $49,430.46
$0.00
$49,430.46
Year 2
102011
AXON Al ASSISTANT
67 $22,815.66
$0.00
$22,815.66
Year 2
73447

AXON FUSUS - LICENSE - PLUS USER
67 $10,647.28
$0.00
$10,647.28
Year 2
73449

AXON BODY - LICENSE - DEVICE CONNECTIVITY
67 $3,799.16
$0.00
$3,799.16
Year 2
73478

AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE
67 $7,605.22
$0.00
$7,605.22

Q-667037-45960AS

Jul 2027
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 2
73638

AXON STANDARDS - LICENSE
67 $0.00
$0.00
$0.00
Year 2
73896

AXON STANDARDS - IMPLEMENTATION SERVICE
1 $0.00
$0.00
$0.00
Year 2
85014
AXON BODY - PSO -1 DAY
2 $1,394.91
$0.00
$1,394.91
Year 2
85144

AXON BODY - PSO - STARTER
1 $1,743.64
$0.00
$1,743.64
Year 2
85760

AXON AUTO -TRANSCRIBE - UNLIMITED SERVICE
67 $15,820.31
$0.00
$15,820.31
Year 2
BWCUwTAP
BWC Unlimited with TAP
67 $69,855.23
$1,764.05
$71,619.28
Year 2
H00001
AB4 Camera Bundle
67 $10,502.45
$813.94
$11,316.39
Year 2
H00002
AB4 Multi Bay Dock Bundle
9 $2,893.36
$224.24
$3,117.60
Total
$196,507.68
$2,802.23
$199,309.91
Jul 2028
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 3
101283

AXON RECORDS - DRAFT ONE - AI -ASSISTED REPORT WRITING
67 $49,430.46
$0.00
$49,430.46
Year 3
102011
AXON Al ASSISTANT
67 $22,815.66
$0.00
$22,815.66
Year 3
73447

AXON FUSUS - LICENSE - PLUS USER
67 $10,647.28
$0.00
$10,647.28
Year 3
73449

AXON BODY - LICENSE - DEVICE CONNECTIVITY
67 $3,799.16
$0.00
$3,799.16
Year 3
73478

AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE
67 $7,605.22
$0.00
$7,605.22
Year 3
73638

AXON STANDARDS - LICENSE
67 $0.00
$0.00
$0.00
Year 3
73896

AXON STANDARDS - IMPLEMENTATION SERVICE
1 $0.00
$0.00
$0.00
Year 3
85014
AXON BODY - PSO -1 DAY
2 $1,394.91
$0.00
$1,394.91
Year 3
85144

AXON BODY - PSO - STARTER
1 $1,743.64
$0.00
$1,743.64
Year 3
85760

AXON AUTO -TRANSCRIBE - UNLIMITED SERVICE
67 $15,820.31
$0.00
$15,820.31
Year 3
BWCUwTAP
BWC Unlimited with TAP
67 $69,855.23
$1,764.05
$71,619.28
Year 3
H00001
AB4 Camera Bundle
67 $10,502.45
$813.94
$11,316.39
Year 3
H00002
AB4 Multi Bay Dock Bundle
9 $2,893.36
$224.24
$3,117.60
Total
$196,507.68
$2,802.23
$199,309.91
Jul 2029
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 4
101283

AXON RECORDS - DRAFT ONE - AI -ASSISTED REPORT WRITING
67 $49,430.46
$0.00
$49,430.46
Year 4
102011
AXON Al ASSISTANT
67 $22,815.66
$0.00
$22,815.66
Year 4
73447

AXON FUSUS - LICENSE - PLUS USER
67 $10,647.28
$0.00
$10,647.28
Year 4
73449

AXON BODY - LICENSE - DEVICE CONNECTIVITY
67 $3,799.16
$0.00
$3,799.16
Year 4
73478

AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE
67 $7,605.22
$0.00
$7,605.22
Year 4
73638

AXON STANDARDS - LICENSE
67 $0.00
$0.00
$0.00
Year 4
73896

AXON STANDARDS - IMPLEMENTATION SERVICE
1 $0.00
$0.00
$0.00
Year 4
85014
AXON BODY - PSO -1 DAY
2 $1,394.91
$0.00
$1,394.91
Year 4
85144

AXON BODY - PSO - STARTER
1 $1,743.64
$0.00
$1,743.64
Year 4
85760

AXON AUTO -TRANSCRIBE - UNLIMITED SERVICE
67 $15,820.31
$0.00
$15,820.31
Year 4
BWCUwTAP
BWC Unlimited with TAP
67 $69,855.23
$1,764.05
$71,619.28
Year 4
H00001
AB4 Camera Bundle
67 $10,502.45
$813.94
$11,316.39
Year 4
H00002
AB4 Multi Bay Dock Bundle
9 $2,893.36
$224.24
$3,117.60
Total
$196,507.68
$2,802.23
$199,309.91
Jul 2030
Invoice Plan
Item.

Description
Qty
Subtotal
Tax
Total
Year 5
101283
AXON RECORDS - DRAFT ONE - Al -ASSISTED REPORT WRITING
67 $49,430.46
$0.00
$49,430.46
Year 5
102011
AXON Al ASSISTANT
67 $22,815.66
$0.00
$22,815.66
Year 5
73447

AXON FUSUS - LICENSE - PLUS USER
67 $10,647.28
$0.00
$10,647.28
Year 5
73449

AXON BODY - LICENSE - DEVICE CONNECTIVITY
67 $3,799.16
$0.00
$3,799.16

Q-667037-45960AS

Jul 2030
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 5
73478

AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE
67 $7,605.22
$0.00
$7,605.22
Year 5
73638

AXON STANDARDS - LICENSE
67 $0.00
$0.00
$0.00
Year 5
73896

AXON STANDARDS - IMPLEMENTATION SERVICE
1 $0.00
$0.00
$0.00
Year 5
85014
AXON BODY - PSO -1 DAY
2 $1,394.91
$0.00
$1,394.91
Year 5
85144

AXON BODY - PSO - STARTER
1 $1,743.64
$0.00
$1,743.64
Year 5
85760

AXON AUTO -TRANSCRIBE - UNLIMITED SERVICE
67 $15,820.31
$0.00
$15,820.31
Year 5
BWCUwTAP
BWC Unlimited with TAP
67 $69,855.23
$1,764.06
$71,619.29
Year 5
H00001
AB4 Camera Bundle
67 $10,502.45
$813.93
$11,316.38
Year 5
H00002
AB4 Multi Bay Dock Bundle
9 $2,893.36
$224.23
$3,117.59
Total
$196,507.68
$2,802.22
$199,309.90

Q-667037-45960AS

Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Contract Sourcewell #101223-AXN is incorporated by reference into the terms and conditions of this Agreement. In the event of conflict the terms of Axon's Master Services and Purchasing Agreement shall govern.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at httos:// www.axon.com/sales-terms-and-conditions) , as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.

ACEIP:

The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de -identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions) , is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.

Acceptance of Terms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

Q-667037-45960AS

Signature Date Signed
10/30/2025

Q-667037-45960AS

BEAUMONT
-C A L I F O R N A -
Staff Report
TO: City Council
FROM: Robert Vestal, Public Works Director I City Engineer DATE: December 2, 2025
SUBJECT: Potrero Interchange — Conservation and Deposit Agreements Description: Consideration of Conservation Services and Deposit Agreements to address Phase 2 of the construction of the State Route 60 and Potrero Boulevard Interchange Project.

Background and Analysis:

Phase II of the SR-60/Potrero Interchange Project will result in permanent impacts to

0.451 acres of streambed habitat, triggering compensatory mitigation requirements under the following regulatory approvals:
• California Department of Fish and Wildlife (CDFW) — Streambed Alteration Agreement No. 1600-2017-0105-R6
• Santa Ana Regional Water Quality Control Board (SARWQCB) - Section 401 Water Quality Certification, Permit No. 332012-17
Mitigation Plan Overview
To satisfy these requirements, the City will implement compensatory mitigation at the Holmes Property, located adjacent to San Timoteo Creek in Riverside County. The site is owned and managed by the Inland Empire Resource Conservation District (IERCD).

Refer to Figure 1 for the location map. Refer to attachments A and B for Agreements.

Key components of the mitigation include:
• Mitigation Area: 0.902 acres
• Activities: Invasive species mapping, herbicide -based removal, monitoring, and re -treatment
• Duration: Up to 5 years, or until enhancement targets are achieved • Management Entity: IERCD
• Oversight Agencies: CDFW and SARWQCB

• IERCD prepared a Habitat Monitoring and Mitigation Plan, which defines specific enhancement targets. This plan is subject to review and approval by the regulatory agencies. Refer to Attachment C — HMMP for reference. • Estimated Cost for 5 -Year Enhancement Work: $106,288. Refer to Attachment D — 5 -year Estimate for reference.

Legend
I1 IERCD Holmes Property Parcels 356-A
SR -60 Potrero 0.002-A
NotAs ailable
Vicinity Map

RESOURCE

CONSERVATION DISTRICT
City of Beaumont SR -60 Potrero

0.902-A Mitigation Assignment Placement
Figure 1 - Mitigation Location
Perpetual Maintenance Requirement:

Upon completion of the 5 -year enhancement period or earlier achievement of performance targets, the City will be required to fund a perpetual endowment. This endowment will allow IERCD to maintain the mitigation site in perpetuity. The estimated endowment amount, provided by IERCD, is $154,530. Refer to Attachment E — Endowment Estimate for reference.

Reporting and Closeout:

IERCD will prepare annual reports during the enhancement period. The City will be responsible for submitting these reports to CDFW and SARWQCB. Upon completion of the enhancement period and establishment of the endowment, IERCD will prepare a final report for agency review. The City's obligations will be considered fulfilled upon agency acceptance of the final report.

Fiscal Impact:

The estimated cost to prepare this staff report is $350.

The Enhanced Work cost of approximately $106,288 and 10% contingency ($10,629) will be paid from the Public Works operating budget GL 100-3100-7068-0000.

The Deposit Agreement cost of approximately $10,000 will be paid from the Public Works operating budget GL 100-3100-7068-0000. The Deposit Agreement is part of the Enhanced Work estimate and is not an additional expense.

The Endowment cost of approximate $154,530 and 10% contingency ($15,453) will be paid from CIP 2016-003 Potrero Interchange project budget.

The following is an accounting summary table for the project:

CIP 2016-003 Potrero Phase II Project Funding Summary
Estimated Project Cost= $80,506,257

CIP 2016-003 Potrero Phase II Project Budget Summary
Project
Component
Project Management
Budget Encumbered
Paid to Remaining
Date Budget
$(43) $(43) $(43)
Preliminary Services
$(10,048)
$(10,048)
$(10,048)
Environmental
$554,211 $(210,679) $(181,292) $343,532
Design
$3,933,046 $(3,900,437) $(3,381,159) $32,609
Permits
Right -of -Way '1$7,706,000 $(7,859,153) $(232,248) $(153,153) Construction
$58,000,000 $(68,113,000)
$(10,113,000)
Construction Management $10,113,000
$10,113,000
Equipment
$80,306,257
$212,897
Recommended Action:

Approve the Conservation Services Agreement with Inland Empire Resources Conservation District for restoration, conservation, and long-term management of 0.902 acres of streambed and associated habitat within the upper Santa Ana River Watershed, in perpetuity, in an amount not to exceed $260,817, and; Approve the contingency of $ 26,082 for a total not -to -exceed amount of $286,900 and authorize the City Manager to sign off on any preceding amendments within the authorized contingency amount, and;
Authorize the City Manager to execute the Deposit Agreement with Inland Empire Resources Conservation District for expenses incurred during negotiation, for a period not to exceed 12 months, in an amount not to exceed $10,000.

Attachments:

A. Conservation Agreement
B. Deposit Agreement
C. HMMP
D. 5 -year Estimate
E. Endowment Estimate

CONSERVATION SERVICES AGREEMENT
This CONSERVATION SERVICES AGREEMENT ("Agreement") is entered into this day of , 2025 by and between the CITY OF BEAUMONT, a California municipal corporation having offices at the Beaumont Civic Center, 550 E. 6th Street, Beaumont, CA 92223 ("City"), and the INLAND EMPIRE RESOURCE CONSERVATION DISTRICT, a governmental special district having offices at 25864-K Business Center Drive, Redlands, California 92374 ("IERCD") (together, "the Parties").

RECITALS
WHEREAS, the City plans to implement Phase 2 of the construction of the State Route 60 and Potrero Boulevard Interchange Project (the "Project"). The Project is limited to the phased construction of a new interchange at State Route 60 and Potrero Boulevard.

Phase 1 included a new 6 -lane Potrero Boulevard overcrossing (3 lanes in each direction) with a temporary connection to Western Knolls Avenue. Phase 2, expected to commence in the near future, includes westbound and eastbound diagonal and loop entry ramps (two lanes plus HOV lane); extended ramp acceleration/deceleration lanes, realignment of Western Knolls Avenue; and removal of Western Knolls Avenue connections to State Route 60; and
WHEREAS, Phase 2 of the Project will result in impacts to 0.451 acres of streambed and associated vegetation within Drainages F2, F3, F4 and F5; and WHEREAS, the City has obtained Streambed Alteration Agreement 1600-2017- 0105-R6 as amended on February 6, 2025 from the California Department of Fish and Wildlife ("CDFW") for the Project; and
WHEREAS, pursuant to section 3.1 of the amended Streambed Alteration Agreement, the City shall contribute sufficient funds to a CDFW-approved entity for the restoration, conservation, and long-term management (in perpetuity) of 0.902 acres of streambed and associated habitat within the upper Santa Ana River Watershed no less than three (3) months prior to commencement of Phase 2 Project activities; and WHEREAS, by email dated December 24, 2024, CDFW approved the use of IERCD to provide the required Conservation and to substitute "enhancement" for "restoration;" and
WHEREAS, the City has obtained Clean Water Act Section 401 Water Quality Certification (WIDD No. 332012-17) as amended on February 7, 2025 ("WQC") from the Santa Ana Regional Water Quality Control Board ("Regional Board") for the Project; and WHEREAS, pursuant to the Offsite Water Quality Standards Mitigation Proposed, the City will mitigate through Permittee-Responsible compensatory mitigation totaling

0.332 acre of streambed enhancement within the Holmes property adjacent to San Timoteo Creek owned by IERCD located within Riverside County (the "Holmes Property") which will include a Regional Board -approved Habitat Mitigation and Monitoring Plan and Long -Term Management Plan; and
-1-
27761.00000\44320367.2

WHEREAS, the City has obtained Nationwide Permit (Corps File No. SPL-2012- 00625) ("NWP) as re -verified on February 7, 2025 from the U.S. Army Corps of Engineers ("ACOE") for the Project; and
WHEREAS, pursuant to Special Condition 1 of the NWP, the City shall comply with the terms and conditions of the Clean Water Act Section 401 Water Quality Certification (WIDD No. 332012-17) dated February 7, 2025; and
WHEREAS, IERCD is a Resource Conservation District formed for the control of runoff, the prevention or control of soil erosion, the development and distribution of water, and the improvement of land capabilities to pursuant to Public Resources Code section 9151 et seq.; and
WHEREAS, IERCD may accept grants of money and conservation easements to carry out its purposes, and may establish and charge fees for services provided upon request pursuant to Public Resources Code sections 9401 et seq.; and WHEREAS, the Parties desire to enter into this Agreement to set forth the terms and conditions pursuant to which the IERCD agrees to provide the Conservation.

AGREEMENT
NOW, THEREFORE, in consideration of the above and the mutual covenants, terms and conditions contained herein, and pursuant to the laws of the State of California, the City and IERCD hereby agree as follows:

1. Activities: The Parties agree that IERCD will perform the following activities ("Activities"):
a. Reserve and set aside 0.902 acres of land located on the Holmes Property ("Mitigation Land"); and
b. Execute and record a restrictive covenant over the Mitigation Land in a form substantially similar to the form attached hereto as Exhibit "A," and
c. Draft the habitat mitigation and monitoring plan ("HMMP") using the format and containing the information as described in the WQC; and d. Draft the long-term management plan ("LTMP") which will be a description of how the Mitigation Land will be managed after performance standards have been achieved and a written approvals have been received from CDFW, the Regional Board and ACOE; and e. Implement both the HMMP and LTMP.

2. Funding: The City agrees to pay IERCD the amount of $260,816.94, which is a fee reflecting IERCD's reasonable costs to perform the Activities defined in Section -2-
27761.00000\44320367.2

1, above, and create a non -wasting Endowment (the "Conservation Fee").

The Conservation Fee is contingent upon CDFW and the Regional Board's written approval of the HMMP and LTMP. If either CDFW or the Regional Board, or both, require changes to the HMMP, LTMP, or both, then the Parties will meet in person to reach an agreement for the potentially additional amount of funds needed to increase the Conservation Fee in order to complete the activities, all of which will be documented pursuant to an amendment as described in Section 15, below. If the Parties are not able to reach an agreement, then the Parties will cancel this Agreement using the procedures set forth in Section 7, below.

3. Mitigation and/or Conservation Responsibility:
a. The Parties explicitly agree that any mitigation for activities of City not covered by this Agreement, including but not limited to any mitigation set forth in the HMMP or LTMP not specifically agreed to be conducted by IERCD under this Agreement, or any other regulatory permit issued to City or other changes in mitigation related to the Project, remains solely and entirely the responsibility of City. b. City agrees that IERCD shall not be responsible to conduct any services except for the Activities outlined in Section 1, above, even if a regulatory agency later modifies their respective mitigation requirements.
c. City remains responsible for obtaining final approval from the relevant regulatory agency for satisfaction of its HMMP and LTMP, including the approval from any relevant agency that the Activities have met the required success criteria. IERCD agrees to assist City in obtaining approval of the Activities by the relevant regulatory agencies.
d. If the City requires additional time to obtain final approval from the relevant regulatory agency (-ies), IERCD will agree to extend the performance of the Activities (beyond Year 5 for the offsite mitigation area located on the Holmes property) for one year at a time until the City receives the relevant final approval; provided, however, that the Parties first reach a written amendment pursuant to Section 15, below, regarding the cost to extend this Agreement.

4. IERCD as Contractor: IERCD agrees that it shall either perform or contract for the performance of all Activities required pursuant to Section 1, above. The City shall have no liability, monetary or otherwise, to any cooperators, subcontractors, providers of services or recipients of service under this Agreement, except to IERCD.

5. When Payment Due: The Parties agree that the Conservation Fee is due and payable in full upon receipt of IERCD's invoice therefor, which shall be no later than 14 days after full execution of this Agreement. IERCD agrees to provide the City with a -3-
27761.00000\44320367.2

written letter of receipt no later than 7 days after receipt of the Conservation Fee.

6. Time of Performance: IERCD agrees to begin the Activities within 14 days of the receipt of the City's payment pursuant to Section 5 of this Agreement, or at any later time agreed to in writing by the Parties, provided the Conservation Fee is timely received. IERCD shall be under no obligation to carry out any of the terms of this Agreement unless and until the City tenders the Conservation Fee in full. In the event the City does not tender the fee when due, then IERCD shall have no obligation to the City whatsoever under this or any other Agreement, whether at law or equity.

7. Cancellation: In the event the City, for any reason, no longer desires IERCD to perform the Activities, it shall notify IERCD as soon as possible of its intent to cancel this Agreement, including written notice by certified mail. In the event of cancellation after IERCD has begun the Activities, IERCD shall be allowed to complete any partially performed and unfinished activities as necessary for the protection of the public health, safety, and welfare, and the environment. IERCD shall deduct all expenses accrued as of the date of receipt of the cancellation notice, plus those expenses to complete activities as described in this paragraph from the Conservation Fee and return the balance, if any, to the City within 60 days.

8. Force Majeure. In the event that severe storm damage, flood, hurricane, tornado, fire or other unusual circumstances or natural disaster ("Event") beyond IERCD's control damages the offsite mitigation area located on the Holmes property, IERCD shall not be responsible to restore it to its pre -event condition provided that IERCD notify City within 15 days of an Event. If an Event occurs, one or both of the Parties may agree to one of the following options (i) meet to renegotiate the completion of the Activities to incorporate any new requirements that will be required to conduct additional repair and restoration caused by the Event, or (ii) terminate this Agreement by providing a written notice to the non -terminating Party, provided, however, IERCD will then return any unused portion of the Conservation Fee, as described herein, and provide an accounting of the utilized portion of the Fee to the City within 30 days of receipt of such notice. Upon City's request, IERCD shall provide a recommended plan of action in response to an Event.

9. Notices. Any notice, demand, request, consent, approval, or communication that either party desires or is required to give to the other shall be in writing and either served personally or sent by first class mail, postage prepaid, addressed as follows:
-4-
27761.00000\44320367.2

To IERCD at:

Inland Empire Resource
Conservation District
25864-K Business Center Drive
Redlands, CA 92374
Attn: District Manager
To City:

The City of Beaumont
c/o City Manager
Beaumont Civic Center
550 E. Sixth Street
Beaumont, CA 92223
or to such other address as either party from time to time shall designate by written notice to the other.

10. Controlling Law; Venue. The interpretation and performance of this Agreement shall be governed by the laws of the State of California. The Parties expressly accept the jurisdiction and venue of the Riverside County Superior Court in any litigation brought to enforce or interpret this Agreement.

11. Attorneys' Fees. The Parties shall bear their own attorney's fees and costs.

12. Entire Agreement. This instrument, including exhibits, sets forth the entire agreement of the Parties with respect to the Conservation and supersedes all prior discussions, negotiations, understandings, or agreements relating to the Conservation, all of which are merged herein.

13. Counterparts. This Agreement may be executed in several counterparts and all counterparts so executed shall constitute one agreement, which shall be binding on all of the parties, notwithstanding that all of the parties are not signatory to one original or the same.

14. Authority. Each party to this Agreement warrants to the other that it is duly organized and existing and that it and the respective signatories have full right and authority to enter into and consummate this Agreement and all related documents and bind the parties thereto.

15. Amendment. This Agreement shall not be changed, modified or amended except upon the written consent of the Parties hereto.

16. Construction. The Section headings and captions of this Agreement are, and the arrangement of this instrument is, for the sole convenience of the parties to this Agreement. The Section headings, captions, and arrangement of this instrument do not in any way affect, limit, amplify, or modify the terms and provisions of this Agreement.

The singular form shall include plural, and vice versa. This Agreement shall not be construed as if it had been prepared by one of the parties, but rather as if both parties have prepared it. Unless otherwise indicated, all references to Sections are to this Agreement. All exhibits referred to in this Agreement are attached to it and incorporated in it by this reference.
27761.000

17. Successors and Assigns. This Agreement shall be binding on the -5-
00\44320367.2

successors and assigns of the parties, and shall not be assigned by either Party without the prior written consent of the other Party.

18. No Waiver. Failure of the either Party to insist on any one occasion upon strict compliance with any of the terms, covenants or conditions hereof shall not be deemed a waiver of such term, covenant or condition, nor shall any waiver or relinquishment of any rights or powers hereunder at any one time or more times be deemed a waiver or relinquishment of such other right or power at any other time or times.

19. No Obligations to Third Parties. The execution and delivery of this Agreement shall not be deemed to confer any rights upon, nor obligate any of the Parties hereto, to any person or entity other than the Parties hereto.

20. Severability. It is intended that each paragraph of this Agreement shall be treated as separate and divisible, and in the event that any paragraphs are deemed unenforceable, the remainder shall continue to be in full force and effect so long as the primary purpose of this Agreement is unaffected
IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed as of the later of the two dates written here below.

CITY OF BEAUMONT
By:

Date
Mayor
City of Beaumont

INLAND EMPIRE RESOURCE

CONSERVATION DISTRICT
Date By:

Rick Gomez
President of the Board
Inland Empire Resource Conservation District
-6-
27761.00000\44320367.2

EXHIBIT "A"
Form of Restrictive Covenant
(See Attached)
-7-
27761.00000\44320367.2

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

Inland Empire Resource
Conservation District
25864-K Business Center Drive
Redlands, CA 92374
Attn: District Manager

FREE RECORDING
This instrument is for the benefit of the
Inland Empire Resource Conservation
District, and is entitled to be recorded
without fee. (Govt. Code 27383)

SPACE ABOVE THIS LINE FOR RECORDER'S USE

DECLARATION OF RESTRICTIVE COVENANT
THIS DECLARATION OF RESTRICTIVE COVENANT ("Restrictive Covenant") is made this day of , 2025 (the "Execution Date"), by the INLAND EMPIRE RESOURCE CONSERVATION DISTRICT, a governmental special district (hereinafter "Declarant").

RECITALS
A. Declarant is the sole owner in fee simple of approximately 0.902 acres of real property in the City of Calimesa, County of Riverside, State of California, as legally described and depicted in Exhibit "A," attached hereto and incorporated herein by this reference (the "Restricted Property").

B. This Restrictive Covenant is being executed to mitigate for the impacts described in the Streambed Alteration Agreement 1600-2017-0105-R6 as amended on February 6, 2025 from the California Department of Fish and Wildlife ("CDFW") and the Clean Water Act Section 401 Water Quality Certification (WIDD No. 332012-17) as amended on February 7, 2025 ("WQC") from the Santa Ana Regional Water Quality Control Board.

TERMS
In consideration of the above recitals and the mutual covenants, terms, conditions, and restrictions contained herein, and pursuant to the laws of the state of California, including Civil Code Section 815, et seq., Declarant hereby declares the Restricted Property shall be held, -8-
27761.00000\44320367.2

transferred, conveyed, leased, occupied or otherwise disposed of, and used subject to the following restrictive covenants (and incorporating the above recitals herein by this reference), which shall run with the land, and be binding on Declarant's heirs, successors in interest, administrators, assigns, lessees, or other occupiers and users of the Restricted Property, or any portion of it.

1. Restrictive Covenant. Declarant hereby agrees to: (i) not construct any improvements on the Restricted Property; (ii) not authorize any other person or entity to construct any improvements on the Restricted Property; or (iii) use best efforts to prevent the imposition, implementation or exercise of any rights under easements, licenses or similar legal instruments that could adversely affect the protection or preservation of the Restricted Property or lead to a violation of any of the Prohibited Uses described in Section 2, below.

1.1 Declarant shall, however, retain the right in its sole discretion to implement both the Habitat Mitigation and Monitoring Plan and the Long -Term Management Plan drafted by the Declarant for the Restricted Property, which plans are on file at the offices of the Declarant.

2. Prohibited Uses. Any activity on or use of the Restricted Property inconsistent with the purposes of this Restrictive Covenant is prohibited. Without limiting the generality of the foregoing, the following uses by Declarant, and its respective guests, agents, assigns, employees, representatives, successors and third parties within Declarant's control, are expressly prohibited:
(a) Supplemental or unseasonal watering except for water quality habitat enhancement activities;
(b) Use of herbicides, pesticides, rodenticides, biocides, fertilizers, or other agricultural chemicals or weed abatement activities, except weed abatement activities necessary to control or remove invasive, exotic plant species;;
(c) Use of off -road vehicles and use of any other motorized vehicles except on existing roadways and as necessary to restore native plant communities; (d) Grazing or other agricultural activity of any kind, except for the use of grazing animals to remove invasive species;
(e) Residential, commercial, retail, institutional, or industrial uses; (f) Any legal or de facto division, subdivision or portioning of the Restricted Property;
(g) Construction, reconstruction or placement of any building, road, wireless communication cell towers, or other improvement, or any billboard, boundary marker or sign, except signs stating the purpose of this Restrictive Covenant. (h) Depositing, dumping or accumulating soil, trash, ashes, refuse, waste, bio-solids or any other material;
27761.000
(i) Planting, introduction or dispersal of non-native or exotic plant species; -9-
00\44320367.2

(j) Filling, dumping, excavating, draining, dredging, mining, drilling, removing or exploring for or extraction of minerals, loam, gravel, soil, rock, sand or other material on or below the surface of the Restricted Property;
(k) Altering the general topography of the Restricted Property, including but not limited to building of roads and trails, and flood control work; (1) Manipulating or altering any natural watercourse, body of water or water circulation on the Restricted Property except as authorized by CDFW; and (m) Establishing fuel modification zones (defined as a strip of mowed land or the planting of vegetation possessing low combustibility for purposes of fire suppression), or other activities that could constitute fuel modification zones.

3. Reserved Rights. Declarant reserves to itself, and to its personal representatives, heirs, successors, and assigns:

3.1 All rights accruing from its ownership of the Restricted Property, including the right to engage in or to permit or invite others to engage in only those uses of the Restricted Property which are authorized or otherwise expressly permitted under this Restrictive Covenant.

3.2 The right to enhance native plant communities, including the removal of non- native species, and the right to plant trees and shrubs of the same type as currently existing on the Restricted Property, or other appropriate native species. Habitat enhancement activities shall not conflict with the Purpose of this Restrictive Covenant and shall be performed in compliance with all applicable laws, regulations, and permitting requirements.

4. Amendment. Declarant may amend this Restrictive Covenant only after receiving written concurrence from CDFW. Declarant shall record any amendments to this Restrictive Covenant in the official records of Riverside County, State of California.

5. General Provisions.
(a) Controlling Law. The interpretation and performance of this Restrictive Covenant shall be governed by the laws of the State of California, disregarding the conflicts of law principles of such state.
(b) Entire Agreement. This instrument sets forth the entire agreement of the Declarant with respect to the specific subject matter hereof and supersedes all prior discussions, negotiations, understandings, or agreements relating to the specific subject matter hereof. (c) Severability. If a court of competent jurisdiction voids or invalidates on its face any provision of this Restrictive Covenant, such action shall not affect the remainder of this Restrictive Covenant. If a court of competent jurisdiction voids or invalidates the application of any provision of this Restrictive Covenant to a person or circumstance, such action shall not affect the application of the provision to other persons or circumstances. -10-
27761.00000\44320367.2

(d) No Forfeiture. Nothing contained herein will result in a forfeiture or reversion of Declarant's title in any respect.
(e) Successors in Interest; Restrictive Covenant Runs with Land. This Restrictive Covenant shall be binding upon the Restricted Property, the Declarant and any successor to any portion of or interest in the Restricted Property and shall constitute a servitude running in perpetuity with the Restricted Property.
(f) Additional Interests. Declarant shall not grant any additional easements, rights of way or other interests in the surface or subsurface of the Restricted Property (other than a security interest that is subordinate to this Restrictive Covenant), or grant or otherwise abandon or relinquish any water rights relating to the Restricted Property, without first obtaining the written consent of CDFW.
(g) Extinguishment. If circumstances arise in the future that render the purposes of the Restrictive Covenant impossible to accomplish, the Restrictive Covenant can only be terminated or extinguished, in whole or in part, by judicial proceedings in a court of competent jurisdiction.

IN WITNESS WHEREOF Declarant has executed this Restrictive Covenant the day and year first above written.

DECLARANT:

INLAND EMPIRE RESOURCE
CONSERVATION DISTRICT, a governmental
special district
Rick Gomez
President, Board of Directors
-11-
27761.00000\44320367.2

EXHIBIT A
Legal Description of Restricted Property
12 27761.00000\44320367.2

DEPOSIT AGREEMENT FOR EXPENSES INCURRED DURING NEGOTIATION This Deposit Agreement for Expenses Incurred During Negotiation ("Deposit Agreement") is entered into between the Inland Empire Resource Conservation District, a California resource conservation district ("RCD"), and the City of Beaumont ("Developer") as of the date set forth below. RCD and the Developer may hereinafter be referred to as the "Parties."

1. RCD.

RCD is a Resource Conservation District formed for the control of runoff, the prevention or control of soil erosion, and the improvement of land capabilities pursuant to Public Resources Code section 9151 et seq. RCD may accept grants of money, land, and conservation easements to carry out its purposes, and may establish and charge fees for services provided upon request pursuant to Public Resources Code sections 9401 et seq. RCD may perform habitat restoration, conservation and/or similar activities ("conservation") for project proponents seeking permits from or with regulatory agencies.

2. Developer.

Beaumont is working to update the interchange on State Route 6o (SR -6o) at Potrero Boulevard in two phases. The first phase (building Potrero Boulevard overcrossing) has been completed, and the second phase will connect Potrero Boulevard to SR -6o. This project will be impacting habitat under the jurisdiction of the California Department of Fish and Wildlife (CDFW) and the Regional Water Quality Control Board (RWQCB). The City is seeking options for locations and concepts to address anticipated .902-A of restoration -level mitigation.

3. Purpose.

A proposed development project may adversely impact a species, habitat, riparian areas, or other sensitive environmental resources. As a condition to issuing a permit required for such project, a regulatory agency may require mitigation in the form of land set - aside, restoration or other activity. Regulatory agencies may approve the project proponent's retention of RCD to perform active habitat restoration for Project impacts.

In negotiating and preparing the restoration and mitigation plan, reviewing associated documentation, and any other mitigation -related contracts, agreements, or other documents between the RCD and Developer, the RCD incurs expenses including, but not limited to, legal expenses, administrative and staff expenses, materials, labor, etc. ("Expenses"). If the proposed donation goes forward, or if it is cancelled, abandoned, modified, disapproved or otherwise does not proceed for any reason, then the RCD will have expended monies, resources and/or materials to pay for the Expenses. By this Deposit Agreement, RCD requests, and Developer agrees to provide, an initial as well as potential further deposit(s) to RCD to cover and defray RCD's Expenses. 1

4. Deposit.
(a) Based on RCD's experience, the Parties agree that sio,000 is a reasonable amount calculated to cover the anticipated Expenses incurred by RCD prior to execution of a mitigation agreement with Developer with respect to the Project. If RCD determines that its incurred costs will exceed the Deposit amount, RCD shall notify Developer in writing, and may request additional Deposit monies before proceeding with further negotiation and drafting of the mitigation documents contemplated by this Deposit Agreement.
(b) In the event that the Parties ultimately enter into additional agreements with respect to the Project, RCD shall deduct from the Deposit all Expenses relating to the negotiation and preparation of the various contracts, agreements, and/or other documents relating to the agreement. Any unused portion of the Deposit shall be returned to Developer.

If further amounts are owed RCD, RCD may refuse to execute any documentations or agreements until such costs are fully reimbursed by Developer. (c) In the event that the Parties do not enter into an agreement with respect to the Project, RCD shall deduct its Expenses incurred from the Deposit and return any unused portion of such Deposit to Developer. Either party may terminate this Agreement at any time for any or no reason. Should Developer terminate this Agreement, to obtain any refund owing, Developer shall send to RCD, by certified mail, a written notice of cancellation, requesting an accounting and a refund of any remaining Deposit monies. RCD shall perform such accounting and refund any remaining Deposit monies to Developer within 3o days of receipt of the cancellation notice and request.

5. Nature of Richts Granted
Developer hereby acknowledges and agrees this Deposit Agreement only provides a deposit to cover or defray Expenses RCD will incur in the negotiation and preparation of the various contracts, agreements, and/or other documents relating to the agreement requested by Developer. By this Deposit Agreement, RCD provides no guarantee that the parties will ultimately reach agreement on the terms of a mitigation agreement.

6. Mitication Responsibility
The Parties explicitly agree that this Deposit Agreement does not commit RCD to perform any mitigation, mitigation -related conservation, or related activity. No responsibility or liability therefore shall accrue to RCD. The parties agree to work cooperatively with each other during the process of attempting to negotiate a mitigation agreement for the Project. In particular, Developer agrees to provide any appropriate documentation requested by RCD and to allow RCD staff and consultants to access the conservation sites, as may be necessary.

7. Miscellaneous
2

(a) Neither Party may assign its rights or obligations under this Deposit Agreement without the express written consent of the other, and both Parties agree not to unreasonably withhold such consent. In the event of an authorized assignment, this Deposit Agreement shall be binding upon and inure to the benefit of those permitted assigns. (b) The rights and obligations set forth herein are intended exclusively for the benefit of the Parties and shall not be construed to convey any rights or remedies to any third party.
(c) This Deposit Agreement contains the entire understanding between the Parties with respect to its subject matter, and supersedes all prior agreements, oral or written, and all prior or contemporaneous discussions or negotiations between the Parties. This Deposit Agreement cannot be amended except in writing signed by both Parties. (d) This Deposit Agreement and all documents executed and delivered in connection herewith shall be governed by, and construed in accordance with, the laws of the State of California.
(e) If any legal action or other proceeding is brought for the enforcement of this Deposit Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, expenses, and other costs incurred in that action or proceeding in addition to any other relief to which such party may be entitled.

IN WITNESS WHEREOF, the Parties have executed this Deposit Agreement as of the last date set forth below.

INLAND EMPIRE RESOURCE
CONSERVATION DISTRICT, a California
resource conservation district
City of Beaumont
By: By:

Name: Name:

Title: Title
Date: Date:
3

Habitat Maintenance and
Monitoring Plan and Long -
Term Management Plan
State Route 6o/Potrero Boulevard New Interchange Project Prepared By:
0 INLAND EMPIRE

RESOURCE CONSERVATION DISTRICT
Inland Empire Resource Conservation District
25864-K Business Center Drive
Redlands, CA 92374
Prepared For:

City of Beaumont
55o E 6th Street
Beaumont, CA 92223
November, 6, 2025

Contents
1 Introduction 2
2 Project Location 2
3 Responsible Parties 4
4 Present Conditions 4
5 Enhancement Work Plan 5

5.1 Invasive Plant Management Methods 5

5.2 Implementation and Timing 6

5.3 Documentation 6

5.3.1 GIS Documentation 6

5.3.2 Photo Documentation 7

5.4 Biological Considerations 7
6 Monitoring 8

6.1 Quantitative Monitoring 8

6.2 Photo Monitoring Stations 9
7 Performance Standards 9
8 Reporting 9
9 Project Completion io
Long Term Management Plan 11
io Overview 11
11 Habitat Management and Monitoring 11

11.1 Invasive Species 11

11.2 Photo Station Monitoring 12
12 Habitat Contingencies and Adaptive Management 12

12.1 Adaptive Management 12

12.2 Natural Disturbances 12
13 Access Control, Rencing, and Signage 13

13.1 Access 13

13.2 Signage 13

13.3 Trash and Illegal Dumping 13
14 Long Term Monitoring 14

14.1 Baseline Conditions Assessment and Report 14
1

14.2 Periodic Habitat Quality Analysis 15
15 Annual Reporting 15
1 Introduction
The Habitat Maintenance and Monitoring Plant (HMMP) sets forth requirements, objectives, and methods to enhance and conserve 0.902 acre of streambed habitat associated with Permit 1600-2017-0105-R6, State Route 60/Potrero Boulevard New Interchange Project. This plan has been developed to compensate for impacts associated with infrastructure improvement work that will be carried out along SR 60 at Potrero Blvd within the City of Beaumont of which impacted 0.451 acre of streambed held in jurisdiction by the California Department of Fish and Wildlife (CDFW).
2 Project Location
The 0.902 -acre conservation and enhancement area (Conservation Area) is located within San Timoteo Canyon on the 356 -acre Holmes Property owned and managed by IERCD identified on the figures below. The Conservation Area is specifically placed within an ephemeral tributary to San Timoteo Creek that receives natural episodic water flows during high rain events. 2

RESOURCE San Timoteo Canyon
wINLAND Locator Map
EMPIRE SR60 - Potrero 0.902-A Mitigation Placement Location

CONSERVATION DISTRICT
3

IERCD Holmes Property Parcels 356-A
SR -60 Potrero 6.962-A
NotAvailable
City of Beaumont SR -60 Potrero

0.902-A Mitigation Assignment Placement
CUNSE R'VAtI UN OISIRICJ
3 Responsible Parties
IERCD holds the 356 -acre Holmes property including the designated 0.902 -acre Conservation Area in fee title. Following completion of, or running parallel to, the implementation of habitat enhancement work over the 0.902 -acre Conservation Area, IERCD will place a deed restriction over the title of the property and manage the area in perpetuity under the guidance of a Long Term Management Plan. As the project facilitator and perpetuity land manager, IERCD has specific authority to conduct and control activities within the Conservation Area including habitat uplift, maintenance, monitoring, and public access restrictions. 4 Present Conditions
The Conservation Area entirely occupies a section of ephemeral streambed which may be partially or fully inundated during high rainfall events. The streambed and low terraces are vegetated by the Scale Broom Scrub Vegetation Alliance' and dominated by the shrubs " Sawyer, J.O., T. Keeler -Wolf, and J.M. Evens. 2009. A Manual of California Vegetation, Second Edition.

California Native Plant Society.
4

scalebroom (Lepidospartum squamatum) and California buckwheat (Eriogonum fasciculatum). The Conservation Area is also occupied by low to moderate cover of various non-native invasive perennial plant species.
5 Enhancement Work Plan
The presence of various non-native invasive species will be the focus of habitat enhancement activities over the Conservation Area. The goal of enhancement work is to locally extirpate all stands and populations of non-native invasive perennial species from the Conservation Area.

Target invasive species include giant reed (Arundo donax), tree of heaven (Ailanthus altissima), black locust (Robina pseudoacacia), tamarix (Tamarisk spp.), tree tobacco (Nicotiana glauca), and any other perennial species holding a High or Moderate ranking by the California Invasive Plant Council. Initial removal and treatment of target invasive species will occur during the first year of implementation. Subsequent monitoring and re -treatment will occur as needed over the following four years. In total it is expected that all target invasive species will be successfully extirpated from the Conservation Area over a five-year period.

Following extirpation of target invasive species, it is expected that intact native vegetation communities will recover passively. Habitat enhancement work will not entail or require active revegetation efforts, however, active revegetation efforts (e.g. seeding) may be reserved as a contingency measure.

Work will be implemented or overseen by a Qualified Ecologist or Invasive Plant Specialist. The Qualified Ecologist (or invasive plan specialist) should have a familiarity with target invasive species and effective control methods including the use of herbicide. Herbicides should be registered for use in California and their application should be made by or under the direction of individuals holding either a Qualified Applicator License or Qualified Applicator Certificate issued from the California Department of Pesticide Regulation.

5.1 Invasive Plant Management Methods
Target invasive plant populations will be controlled using a variety of methods including mechanical, manual, or chemical methods or any combination of those methods. Biomass may be removed, repurposed (e.g. as structural habitat), or left standing in place (as structural habitat) at the discretion of the Qualified Ecologist. Giant reed, however, due to its ability to re - root at the node, must be removed from entirely from the flood plain and taken to a disposal site or stacked in such a way to eliminate contact with soil. Table 1 below details recommended treatment and removal techniques for target species. This table indicates methods for those stands or individual target species that are occurring outside of the immediate water flow area (bankfull). For treatments within the bankfull area, aquatic formulations of herbicides are recommended.
5

Table 1. Recommended Treatment Methods for Species Occurring Outside of Bankfull Species
Method
Herbicide
Rate %
Fate of Biomass
Giant Cane
Cut Stump
Glyphosate +
imazapyr
2% +1%
Tree of Heaven
Basel Bark
Triclopyr in oil
(Pathfinder II)
100%
Leave standing
Tamarisk
Basel Bark
Triclopyr in oil
(Pathfinder II)
100%
Tree Tobacco
Cut Stump
Glyphosate
25%
Scatter
Black Locust
Basel Bark
Triclopyr in oil
(Pathfinder II)
100%
Leave standing
Control and treatment of annual invasive species has been omitted from this plan due to (1) low presence of annual species across the Conservation Area, and (2) Conservation Area largely composed of frequently flooded wash wherein annual species are less persistent and less likely to establish densities that would impact ecological function. Many annual invasive species such as annual brome grasses and mustards would be difficult to eradicate due to the small size of the Conservation Area and proximity to unmanaged areas with high densities of annual invasive species what would contribute to offsite deposition of seed. Though this plan does not specifically address annual invasive species, it may be necessary to conduct control or removal work at the discretion of the Qualified Ecologist to maintain high quality ecological function.

5.2 Implementation and Timing
Treatment and removal of perennial, woody plant species is best conducted in the late summer/fall season when photosynthetic rates are lower and when plant metabolic pathways best enable herbicide transport to root systems. It is expected that initial treatment and removal will occur during the first late summer/fall season following the commencement of this HMMP.

Following initial treatment, plant populations should be monitored and re -treated every six weeks for the first 18 weeks or until zero re -sprouting is noted for two additional visits. After the first 18 weeks following initial treatment, documented stands or individuals should be monitored for re -sprouting at least on an annual basis. Target invasive plants species, particularly giant reed and tree of heaven, are known to at times require several seasonal cycles to confirm total mortality. For this reason, monitoring and retreatment of target stands for individuals should occur until zero re -sprouting is documented for two consecutive growing seasons (years).

5.3 Documentation

5.3.1 GIS Documentation
All target invasive plant removals should be inventoried and documented using GIS technology by recording points, polygons or a combination of both. Essential basic information associated 6

with the target stand should be noted. GIS data should be recorded and organized to be made available for producing summary reports and maps documenting where and to what extent invasive species removals occurred. The following GIS schema is recommended for recording information about target invasive species removals:

Name: Invasive Species Removal (ISR) 2025
Point: ISR 2025 Point/Polygon
• Time {Date/Time}
• Species {list of values}
o Spartium junceum
• Size (Sq. meters) {Number}
• Cover_% {List of values}
o <1%
o 1-5%
o 5-25%
o 25-50%
o 50-75%
o 75-95%
o 95-10o%
• Action {List of values}
o Treatment
o Retreatment
o Inventory
o Monitoring
• Status {List of values}
o Gone
o Eradicated
o Not found
• Number of Plants {Number}
• Notes {Description}

5.3.2 Photo Documentation
Photos portraying invasive species removal work should be captured to visually document invasive species presence, the removal process, and post removal conditions. Photos should be taken with at least a 12-megapixel camera and taken in such a way that photo contents are clearly visible. Busy, blurry, or low resolution photo captures should be avoided.

5.4 Biological Considerations
The following Biological considerations shall be made in order to protect the biological resources present within the Conservation Area during enhancement work:
7

1. Physical removal of vegetation should occur outside of the normal bird nesting season (February 15th - September 15th)

2. Herbicide applications within the streambed bankfull should not occur during or immediately preceding forecasted rain events to eliminate offsite movement of herbicide. It is recommended that herbicide applications due not occur within 24 hours of forecasted significant rainfall.

3. Due care should be made to eliminate non -target mechanical or chemical injury to native plant species.

4. The Qualified Ecologist should ensure that water spray bottles are carried at all times during herbicide application for use to wash off unintentional herbicide drift from non - target plants or wildlife.

5. Field workers entering the Conservation Area should have a working knowledge of native vegetation communities, individual plant species, and animal species. 6 Monitoring

6.1 Quantitative Monitoring
Quantitative monitoring will be conducted at least once per year during the five-year implementation period. Quantitative monitoring should be conducted in mid -spring if feasible when plant species are present and identifiable. Results from the annual monitoring will be used to evaluate progress toward performance standards in the annual monitoring report and will also be used as a baseline for long term monitoring and management discussed in Section

14. Quantitative vegetation sampling will utilize the point -intercept transect method to measure vegetation cover. This method is best suited to measure scrub vegetation and will provide the most efficient method for estimating cover and species composition across the Conservation Area.

A single (one) 50 -meter point -intercept transect will be placed across the wash from bank to bank of the Conservation Area and run perpendicular to directional streambed flow. The transect should be placed intentionally (not random) in order to capture change that will occur during the five-year invasive species control period. The end point and start point of the transect should be physically staked or marked and recorded with GPS. One hundred (100) points will be sampled along at 0.5 -meter intervals starting at 0.5 meter and ending at 50 meters.

A 1 -meter -long, 0.25 -inch round steel bar is placed vertically at each sampling point, consistently on the same side of the tape. All live species that contact the bar, or in the case of overhanging vegetation, intercept the upward projection of the bar, are counted. If no vascular plants are intercepted at a sample point, it is recorded as "bare." Absolute cover is based simply on how many points are covered by vascular plants, regardless of the number of plant species 8

overlapping a given point. In other words, total cover is based on how many points are not recorded as bare of vascular plants. Because several plants often overlap a single point, the sum of individual species cover is generally more than the absolute cover.

Absolute vegetation cover will be reported as total percentage of vegetated points divided by the number of total points (100). Absolute percent cover of each species encountered along the transect should be determined by dividing the total number of hits (frequency) by the total number of vegetated points. Absolute cover of each species should be indicated by including a table in the annual report detailing: species name, species common name, number of hits, and absolute percent cover.

As part of all monitoring visits, the Restoration Ecologist will prepare field memorandums for internal record keeping. The field memorandums will record general ecological observations and make maintenance recommendations.

If any sensitive species are observed on or in proximity to the restoration areas during project surveys, the Restoration Ecologist will submit California Natural Diversity Database (CNDDB) forms and maps to the CNDDB within five working days of the sightings and will provide the regional CDFW office and USFWS with copies of the CNDDB forms and survey maps.

6.2 Photo Monitoring Stations
Four permanent photo monitoring stations will be established at numerous representative locations throughout the Conservation Area. Photos will be taken from each of the four photo monitoring stations annually to document changes in conditions over time. Photo stations should be carefully selected to specifically document the visual impact of invasive species removal work and recovery of the in -tact native plant communities. Photo station locations should be recorded using GPS technology and physically marked using a permanent field marker such as a metal T -post.

The selected four photo stations will also serve as the long term monitoring photo stations referenced in Section 12.2 of the Long Term Management Plan. 7 Performance Standards
Performance will be assessed by visual documentations made during site work and monitoring visits combined with data collected from the transect monitoring. The enhancement work will be considered successful and complete when (1) 0% cover of target invasive species has been documented and (2) a total absence of re -sprouting of all inventoried populations of target invasive species has been documented over two consecutive years. 8 Delayed Performance Standards
Successful mitigation facilitation is dependent on completion of activities included in site management plan documents, as well as absence of site -damaging activities outside of the 9

control of the site facilitator, including but not limited to fire events; damage from earthquakes; and significant dumping of large-scale trash. The entity facilitating the five-year uplift associated with State Route 60/Potrero Boulevard New Interchange Project is required to successfully implement the final approved HMMP and LTMP, while the City of Beaumont remains responsible for funding scope beyond that described in approved Plan documents, including addressing unanticipated damage to the site from the above -referenced events. 9 Reporting
During the five-year enhancement period, an annual report documenting project work shall be prepared and submitted to CDFW. The annual report shall include the following sections:

1. A description of the existing conditions of the Conservation Area, including descriptions of vegetation composition, and invasive plant species

2. Representative photographs from permanent photo monitoring stations

3. A description of the invasive species removal activities

4. A map showing locations and species of invasive plant removals

5. Qualitative evaluation of the site based on the performance standards

6. Plant species list, observations of wildlife observed at the restoration areas, including sensitive and/or listed species or their signs within the restoration areas

7. A discussion of any problems encountered during restoration and adaptive management measures

8. Suggested maintenance activities and next steps
Annual reporting requirements beyond the five-year implementation period area covered below in the Long Term Monitoring Plan.
10 Project Completion
Once all of the performance standards have been met, the Qualified Ecologist will prepare a Request for Notice of Final Project Complete Letter. The IERCD will assist the City of Beaumont in submitting this request to the Santa Ana Regional Water Quality Board staff within thirty (30) days following completion of all Project activities, including compensatory mitigation. The City retains ultimate responsibility to secure project sign -off. 10

Long Term Management Plan
11 Overview
Following extirpation of target invasive plant species over the course of the 5 -year implementation period, Long-term management of the 0.903 acre Conservation Area will commence. Long-term management activities will likely include, but will not be limited to the following:

1. Conducting (at least) annual visits to the Conservation Area

2. Creating field memoranda to document site visits

3. Updating species (flora and fauna) lists

4. Noting and responding to litter or dumping

5. Noting and responding to homeless encampments

6. Noting and responding to unauthorized trespass of motorized vehicles

7. Monitoring and replacing signage as needed

8. Conducting informal surveys for emergent or target invasive species

9. Capturing GPS Photo Station Points
12 Habitat Management and Monitoring
Maintenance of the natural resources will be achieved through at least annual maintenance visits during which the target non-native/invasive plant species identified in the site HMMP will be controlled and refuse will be removed from Conservation Area. Signage will be regularly inspected and repaired as necessary to deter entry into the Conservation Area. Notes and anecdotal observations will be documented internally using a system of field visit memoranda.

12.1 Invasive Species
During annual monitoring visits, invasive species presence will be noted and documented. Any occurrences of perennial invasive species holding any level (limited, moderate, high) California Invasive Plant Council ranking should be immediately addressed and removed. Removal techniques include those previously stated in section 5.1 of this document. The periodic habitat quality assessment (discussed ahead) will involve analyzing long-term trends in vegetation and invasive species cover. If significant changes in percent cover of common annual invasive species are detected from the conditions established in the Baseline Conditions Report (Section

14.1), then a treatment plan should be developed to remove or control those species. 11

12.2 Photo Station Monitoring
See Section 6.2
13 Habitat Contingencies and Adaptive Management

13.1 Adaptive Management
Adaptive management will be implemented in the event of unforeseen or unpredictable circumstances. Adaptive management is defined, for purposes of this plan, as a flexible, iterative approach to the long-term management of biological resources that is directed over time by the results of ongoing monitoring activities and direct observation of environmental stressors that are producing adverse results within the mitigation sites. Adaptive management will include the utilization of regular qualitative assessments and rapid qualitative assessment data gathered in the field prior to and during the mitigation effort to assess the health and vigor of vegetation communities within the mitigation sites. Following an event that causes damage to all or part of a mitigation site, the data will be used in part to drive management considerations for repair of the damaged areas. Achieving the key goals of mitigation completion and establishment of self-sustaining native vegetation communities will be the focus of all adaptive management decisions. Individual environmental stressors are discussed below along with an anticipated range of management responses to correct damage that may occur to the mitigation sites.

13.2 Natural Disturbances
Natural disturbances such flood, fire, and drought events will inevitably affect the Conservation Area. Though such disturbances are natural events and native vegetation is well adapted to withstand such events, complexities with natural recovery may arise. In the event of a substantial natural disturbance, a post disturbance site assessment should be conducted following significant damage to vegetation as a result of flood, fire, or drought. This assessment should take place at an appropriate time depending on when the disturbance occurred and note observations related to shrub/tree re -sprouting, new invasive species introductions as a result of the disturbance, increased establishment of invasive species, damage to signage and fencing and any other relevant information. Following the assessment and if it is determined to be necessary, an adaptive management plan should be created. The adaptive management plan will be utilized to determine trends and whether restoration or other remedial actions are necessary within the Conservation Area. Where possible, the Conservation Area will be allowed to naturally restore itself, with close monitoring. The adaptive management plan will provide corrective actions where resources are threatened, current management activities are inadequate or ineffective, or enforcement difficulties are identified. Examples of potential actions include increasing invasive plant species control efforts and habitat restoration using cuttings or seeding.
12

14 Access Control, Fencing, and Signage

14.1 Access
Public access to the Conservation Area is currently limited however, off -highway vehicle use of the streambed from the north is a known issue. Access restriction will be comprehensive and apply not only to the 0.903 -acre Conservation Area, but to the entire 356 -acre Holmes property owned in fee title by IERCD. Actions to address any illegal access -related site concerns will be prioritized based on annual project budget and are projected to include but not be limited to replacement, creation, and/or installation of signage at key access points; engagement with individuals found on -site; and working collaboratively with local law enforcement to minimize unauthorized presence on the property.

14.2 Signage
Signage will be placed and maintained at all potential entry points to the 356 -acre Holmes property. Signage will read as follows or similar:

Protected Wildlife Conservation Area
Public Access Beyond this Point is Restricted
Trespassers will be Prosecuted {Penal Code Citation}
Inland Empire Resource Conservation District Contact Information Additional Signage will be placed at various points within the wash and in other areas where Off Highway Vehicle Use is Problematic:

Protected Wildlife Conservation Area
Absolutely No Motorized Vehicles or Off Highway Motorized Bikes Inland Empire Resource Conservation District Contact Information

14.3 Trash and Illegal Dumping
Removal of minor trash will be conducted during regular site inspections when they occur. If larger trash is observed, arrangements will be made to prioritize removal, with timing 13

dependent on nature of dumped trash. Though dumping is unlikely, large trash may be deposited into the Conservation Area during large storm events from upstream events. 15 Long Term Monitoring

15.1 Baseline Conditions Assessment and Report
Within one year of the initiation of long-term management of the Conservation Areas, a Baseline Conditions Assessment will be conducted and a Baseline Conditions Report will be prepared. The Baseline Conditions Report will serve as a snapshot in time of the ecological quality and function of the Conservations Area(s) at the time in which the assessment is performed. This will be used to weigh all future monitoring events against and will serve to measure changes that occur within the Conservation Area over time. The Baseline Conditions Assessment should be performed during the optimal time of year to capture the greatest possible extent of information about biological resources when vegetation cover and plant species can ideally be assessed. Information collected during the Baseline Conditions Assessment should be used to create a comprehensive Baseline Conditions Report and include the following information:

1. A detailed description of the biotic and abiotic conditions of the property

2. All plant species (native and non-native) existing within Conservation Area

3. Estimations and/or direct measurements of native and invasive percent cover

4. Presence of sensitive plant and animal species or vegetation types

5. A vegetation map using alliance level (The Manual of California Vegetation, Volume 2) mapping using a 0.1 acre minimum mapping unit

6. Presence of plant and animal pests or diseases

7. An assessment of hydrological conditions and trends (aggradation, degradation, sediment movement)

8. A summary of recent natural and artificial disturbances (fire, catastrophic flooding, mechanical grading, etc.)

9. Other relevant information related to the biological baseline of the Conservation Areas

10. Year 1 transect data and analysis that will be collected as a component of the five- year implementation period should be included in the baseline report 14

15.2 Periodic Habitat Quality Analysis
To ensure long term sustainability of the Conservation Area, infrequent analysis of the biological conditions should take place. This should include a regular review (e.g. every five years) of cumulative baseline documentation, quantitative data (if collected), and photo points; comparing baseline data, and historic information and photos with that of the current year.

This analysis will provide insight into biological patterns or trends of degradation or equilibrium. This analysis will be especially useful following inevitable major disturbances such as flood or wildfire. If apparent trends or disturbances result in unfavorable or degraded habitat conditions, adaptive measures should be implemented to the extent that endowment funds are available. Such measures may include increasing invasive species control efforts, native species seeding, erosion control, key wildlife monitoring, or other appropriate measures. 16 Annual Reporting
An annual report summarizing the status of the Conservation Area, observations of sensitive species, and the management activities conducted during the year will be prepared and submitted to the California Department of Fish and Wildlife. The report will also include a discussion of potential threats, if applicable, and recommendations for remediation.

Photographs and/or maps will be included as needed to illustrate degraded habitat, sensitive species, general habitat condition, etc. Specifically, the annual reports will include the following:

1. A description of the existing condition of the restoration areas, including descriptions of vegetation composition (native and non-native) and any major site function problems.

2. Representative photographs from permanent photo monitoring stations

3. A description of the maintenance activities, including revegetation and weed removal, conducted during the previous year

4. Qualitative evaluation of the site based on the performance standards

5. Observations of wildlife observed at the restoration areas, including sensitive and/or listed species or their signs within the conservation areas

6. A discussion of any problems and minor or major disturbances including natural disturbances

7. Remedial measures (e.g., sign repair, trash removal) that were implemented to correct problems or deficiencies

8. Maps delineating work completed the previous year

9. Suggested maintenance activities and next steps
15

END OF DOCUMENT
16

City of Beaumont o.902 Acre Enhancement, Maintenance, and Monitoring 11/16/2025
Estimate INCLUDES 5 Years of Enhancement of o.902 Acres of ephemeral wash; labor, supplies, and mileage Estimate EXCLUDES legal time/other development costs associated with project agreement advancement/ execution Hours
Costs
Task 1. HMMP Creation
Restoration Ecologist
20 $2,020.48
RE Hours
Field Ecologist
FE Hours
Totals
Task 2. Boundary Delineation, updated invasive species mappingfor baseline Restoration Ecologist
20 $1,798.72
RE Hours
Field Ecologist
FE Hours
Restoration Specialist
RS Hours
Restoration Technician Crew (4)
RTC Hours
Totals
Task3. Invasive Species Remova , Herbicide Application, Retreatment, Monitoring Restoration Ecologist
640
$66,564.16
RE Hours
Field Ecologist
FE Hours
Restoration Specialist
RS Hours
Restoration Technician Crew
RTC Hours
Totals
Task 4. Admin - Project Management, Administration, and Reporting Restoration Ecologist
120
$14,046.10
RE Hours
Mitigation Lead
ML Hours
Admin Programs Lead
APL Hours
Field Ecologist
FE Hours
Totals
Total Labor
800
$84,429.46
One -Time Costs
Herbicide (product, dye, surfacant)
$4,600.00
PPE and application equipment
$2,500.00
Mileage
$2,948.00
Total One -Time
$io,o48.00

Cumulative Costs Table
Labor
$84,429.46
One -Time Costs
$10,048.00
Subtotal
$94,477.46
Contingency
$11,809.68
Final Cost
$106,287.14
All numbers on this initial cost sheet are ESTIMATES only, have not been approved by the IERCD Board and expire 6o days from date listed on worksheet

City of Beaumont o.902 Acre Perpetuity Conservation Endowment Fund u/26/2025
Estimate INCLUDES post -habitat build perpetuity maintenance and monitoring of conservation area at or elevated above quality at time of turnover Estimate EXCLUDES legal time/other development costs associated with project agreement advancement/ execution Hours Annual Average Costs
Task i. Annual Monitoring
Field Ecologist
loo
5 $11,202.75
FE Hours
Totals
Pressing Habitat Work (High -Concern Perennial Invasive Presence, Major Trash Removal) Restoration Specialist
]8o
9 $41,921.55
RS Hours
Restoration Technician Crew
RTC Hours
Totals
Admin - Project Admin and Reporting
Mitigation Lead
80 821,623.21
ML Hours
Admin Programs Lead
APL Hours
Totals
Total Labor
36o
18 64,748
Fixed Costs:

Initial Assessment
Fixed Cost Total
Endowment Calculation
Avg Yrly Cost:

Initial M/M Calculation
Inflation Protection Factor
Non -Wasting Formula
Final M/M Needed
$1,250.00
$1,250.00
$3,237.38
$92,496.43
$2,127.42
$5,364.79
$153,279.80
Potential Cost* $154,529.80
All numbers on this initial cost sheet are ESTIMATES only, have not been approved by the IERCD Board and expire 6o days from date listed on worksheet

BEAUMONT
-C A L I F O R N A -
Staff Report
TO: City Council
FROM: Jennifer Ustation, Finance Director
DATE: December 2, 2025
SUBJECT: Appointment of Two Councilmembers to a Public Information Ad Hoc Committee
Description: City staff recommends the formation of a Public Information Ad Hoc Committee to support the development and implementation of the Phase Two outreach efforts associated with the GrassrootsLab revenue outlook and strategy project. The committee will consist of two City Council Members who will receive regular updates, provide feedback on draft materials, and assist in ensuring that the public information campaign reflects the City Council's priorities and direction. Establishing this committee will facilitate timely communication, improve coordination, and support a clear and consistent public engagement process.

Background and Analysis:

On March 18, 2025, the City Council received an update from the Sales Tax Working Group regarding proposed changes to the State's e -commerce sales tax allocation formula. If adopted through legislation or a statewide ballot measure, these changes could substantially reduce local sales tax revenues, particularly for jurisdictions with distribution centers. Because sales tax is the City's largest General Fund revenue source —and due to increasing operational costs and projected long-term budget deficits —the City engaged GrassrootsLab, LLC to prepare a comprehensive revenue outlook and strategy report.

On June 17, 2025, GrassrootsLab presented its revenue outlook and analysis of available fiscal options. The presentation included:
• An overview of current General Fund revenue sources and composition; • An assessment of projected revenue risks and expenditure trends; • A review of recent efforts to strengthen fiscal sustainability, including cost - recovery adjustments, development impact fees, grant acquisition, and economic development initiatives; and
• A summary of new and underutilized revenue opportunities.

The report also included an evaluation of potential revenue measures and a comparison of Beaumont's existing tax rates with those of peer cities across Riverside County.

At the June 17, 2025, meeting, the City Council directed staff to proceed with Phase Two of the GrassrootsLab work program. Phase Two includes developing a public information campaign to educate residents on key fiscal issues in accordance with all legal requirements, creating digital and print outreach materials, conducting a community survey, and —if desired —organizing community meetings or town hall events.

To ensure that this work proceeds in the right direction, staff recommend appointing two City Council Members to serve on an Ad Hoc Committee to provide ongoing feedback, participate in regular briefings, and support timely check -ins throughout the process.

Fiscal Impact:

There is no fiscal impact to creating an ad -hoc committee.

The estimated cost to prepare this report is $95.

Recommended Action:

Appoint two City Council Members to serve on the Public Information Ad Hoc Committee to provide direction and participate in regular briefings related to the City's fiscal sustainability public information campaign.