City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 30 Global Paratransit, Inc.
• Ensure quality service delivery on a regular basis through road site observations. • Address specific service problems and service interruptions; and • Complete special projects occasionally requested by the designated contract representative.
• Global Paratransit, Inc. will provide a minimum of one (1) Road Supervisor on duty from 5 am until 11 pm seven days a week including holidays. The Road Supervisor will be assigned to designated areas for area coverage.
• Road Supervisors will provide on-street monitoring, including, but not limited to, vehicle conditions, driver professionalism, driver performance, driver appearance, and adherence to service rules.
• Road Supervisors will investigate complaints regarding driver conduct, safety, and vehicle condition, and will conduct follow -up inspections to ensure that problems are resolved throughout the term of the contract.
• Road Supervisors will promptly respond t o accidents involving any vehicle or client of Global Paratransit, Inc. Road Supervisors will also provide other services as directed by their supervisors to comply with Contractual obligations.
Vehicle Operations
Global Paratransit, Inc. will assume full responsibility of the proper operation of the vehicles used in the Public Transportation Services; whether directly owned or if is owned by the City of Bell. All vehicles and vehicle equipment required to perform the Public Transportation Service will be maintained by GPI in good repair and in a condition satisfactory to the City of Bell.
Removal/Return to Service
At the instruction of the designated City of Bell representative or an appropriate regulatory agency, any equipment will be removed from service. Whether the removal is due to mechanical failure, non-conformance with contract specifications, or pertaining to any state code or law, GPI will make all corrections and repairs to the equipment, at its own expense, and submit the vehicle for re-inspection prior to it being released back into service. The vehicle exteriors are washed as necessary to maintain cleanliness. Vehicles will be subject to spot checks for cleanliness.
Back Up Vehicles
At no such time will the removal of a vehicle from service negatively compromise the operation of the City of Bell Public Transportation Service. GPI will possess a back -up vehicle of like -kind, capacity and that meets all local and state specifications. The backup vehicle will be of a capacity that will allow normal service operation. GPI will only bill for the actual service hours the backup unit is used. The cost of possessing the backup unit and maintaining the unit in acceptable conditions is included in the corresponding capital and maintenance costs on the price sheet.
Any back-up vehicle provided by Global Paratransit, Inc. will meet California Highway Patrol (CHP) inspection requirements. All other vehicle systems will be in good working order. All vehicles will have working air conditioning and will be accessible for senior citizens and handicapped persons.
Wheelchair accessible vehicles (ramp or lift - equipped) will be available within the same service parameters as regular sedan service. The whee lchair accessible vehicles will meet all
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 31 Global Paratransit, Inc.
requirements of the Americans with Disabilities Act (ADA) of 1990 and all applicable amendments thereto.
Vehicle Inspection
GPI will submit any vehicle used in the Public Transportation service to the designated City of Bell representative at any time to inspect, examine or test any equipment used in the performance of operations as described herein to ensure compliance with these specifications. It is understood that the inspections may take the form of vehicle ins pections, ride -alongs, visual cleanliness inspections, inspections of records pertinent to the program operations, or other inspections as needed. These inspections are expected to be arranged in advance so that adequate back -up vehicles are provided in the case of vehicle inspections.
Vehicle Condition
GPI will properly maintain the appearance of vehicle used in Public Transportation Service. Such maintenance includes repair of body damage and routine cleaning of vehicles. GPI will not operate a vehicle in revenue service with visible body damage without consent from City of Bell.
This includes any vehicle that sustains significant damage from any cause, fault or no fault of GPI.
Upon approval from City of Bell, Global Paratransit, Inc. will repair City o wned vehicles immediately when it is determined such damage impairs the proper and safe mechanical operation of the vehicle. All other damage shall be repaired in a reasonable amount of time. At no time will City of Bell be required to repair, replace, or maintain any vehicle required for the operation of the Public Transportation Service.
Vehicle Cleanliness
All vehicles used in the City of Bell Public Transportation service will be cleaned daily. Daily cleaning consists of the following:
• Cleaning all windows, removing all dust, fingerprints and head prints. • Removing all dust from seats, dashboards, wheel wells, rails and ledges. • Sweeping or vacuuming all floor areas; mopping or cleaning all liquid spills. • Maintaining a vehicle free of paper and debris.
• Repairing all damaged seats.
• Removing Graffiti.
Vehicle Equipment
GPI, at its sole cost and expense, will maintain stores of fuel, lubricants, tires, and other consumables, repair/replacement parts and supplies required for the maintenance and operation of the vehicles utilized in providing City of Bell Public Transportation Services.
Warranty Repairs
GPI understands its responsibility to assume all coordination with the original equipment manufacturer of the vehicles if necessary to keep the veh icles in safe and good operating condition. This responsibility includes negotiating and processing all vehicle warranty claims through the manufacturer's own warranty, extended warranties, or credits as a result, for the length of time warranty is in effect. This is a task routinely performed by GPI in the maintenance of Access Service vehicles.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 32 Global Paratransit, Inc.
Vehicle Breakdown
Maintenance of vehicles assigned to the City of Bell Public Transportation will be performed at a time that ensures maximum availability of vehicles for transportation service. Such a schedule does not preclude necessary maintenance during normal hours; it is only to ensure that the maximum number of vehicles will be available for service during the peak periods. Sufficient maintenance personnel are on site or available, if needed, during the entire vehicle operation period. Such maintenance personnel will, therefore, be available to respond to a vehicle failure that may occur to an in -service vehicle. Should the failure render the vehicle inoperable, appropriate tow service will be provided in a timely manner.
Vehicle Markings
GPI will maintain the Paratransit and Fixed Route Transit vehicles in a manner prescribed by the designated City of Bell representative. These vehicles are easily recognized and marked as serving the City of Bell. Moreover, Global Paratransit, Inc. will not cause only such advertising material, audio, video, or similar devices, as many be specified and/or approved by the City of Bell to ever be affixed to such a location or locations on the vehicles as the City of Bell shall direct. No payment or consideration received by the City of Bell in connection with such advertising or notice will be paid to Global Paratransit, Inc.
Return Of Vehicles
Upon termination or completion of the contract term, GPI will be responsible for returning all vehicles to the City of Bell in the condition in w hich they were received except for normal wear and tear. This includes, but is not limited to, body condition, systems condition and function, all ancillary equipment (intact and functional) and overall vehicle operation and performance. The City of Bell w ould be expected to conduct individual inspections on each vehicle with its last Preventative Maintenance cycle prior to the scheduled return to City of Bell. The inspection schedule shall be coordinated with the City of Bell, Chief Administrative Officer, or designee, with facilities and required support necessary for the inspections to be supplied by GPI.
Vehicle Maintenance
GPI will properly maintain all vehicles and equipment used in the performance of the City of Bell Public Transportation service. All maintenance and repairs of such vehicles will be performed in accordance with standards specified by generally accepted maintenance practices and requirements established by the City of Bell. The maintenance manager ensures that authorized subcontractors follow the same guidelines by inspecting the work of the subcontractor.
Preventative Maintenance
All vehicles used by the City of Bell Public Transportation service, whether owned by the City or Global Paratransit, Inc., will be subject to a preventive maintenance inspection (PMI's) every 3,000 miles or every 45 days, whichever occurs first. Flexibility in the scheduling of PMI's allows a 500- mile window (not less than 3,000 or more than 3,500 miles) between PMI inspections. The work to be performed will meet the manufacturer's minimum requirements. All safety-related repairs will be completed before the vehicle is placed back into revenue service. The originals of the reports shall be kept in the individual vehicle file as reference for future PMI's and in spection by
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 33 Global Paratransit, Inc.
the City of Bell. If requested, GPI will use the preventive maintenance schedules and PMI forms preferred by the City of Bell.
PMI reports are in a form compatible with electronic Excel worksheet and the MaintStar system.
The PMI reports indic ate the vehicle number, Global Paratransit, Inc. vehicle number, date, odometer, tasks (description), Time (labor), parts (description), and a total cost of parts and labor.
A City of Bell Public Transportation vehicle will not be placed in service if it has traveled more than 4,000 miles or 45 days since the last PMI. It is understood that if the vehicle is operated beyond the 4,000 mile or 45-day limit, avoidable service failures may occur.
Vehicle Repairs
GPI or its approved subcontractors will perform all necessary and required maintenance and repair work to City of Bell owned vehicles and equipment. The cost of all preventive, routine, and major maintenance and repairs will be the responsibility of GPI. This includes the responsibility for the cost of all parts, consumables, maintenance labor, tires, and other items necessary to maintain City of Bell vehicles. Materials used for such maintenance and repair will meet or exceed the original manufacturer's specifications. The lubricants used will meet or exceed the standards specified by the manufacturer.
City of Bell vehicles will be emission-tested on a biennial basis, or as required by law. It will be the responsibility of Global Paratransit, Inc. to complete the Smog inspection of all assigned vehicles at its own expense. Any vehicle used in Public Transportation service which is found to be producing excessive smoke or visible emissions will be immediately removed from service and will not be permitted to operate until repaired.
Maintenance Records
GPI utilizes the MaintStar Maintenance Management System which meets the requirements of a fleet maintenance program. The completed work orders are filed in the individual vehicle records file. The information on the work order is accurate and complete indicating the date, description of work done, labor hours, employee name, mileage of vehicle at time of repairs, and parts utilized for such repairs. The parts section on the work order includes the quantity, part description, unit costs, and other charges. The Maintenance Supervisor reviews and verifies all work performed and labor utilized to ensure that all information needed has been entered onto the work order.
MaintStar is fully integrated with bar -coding devices allowing staff to bar -code the equipment , parts, technician IDs and Work Orders.
The MaintStar System automatically manages an unlimited number of vehicles such as cars, trucks, tractors, trailers, buses, etc. MaintStar's Fleet System also forecasts workload and parts usage which links to system Work Orders, Inventory, and Purchase Order Modules for automatic parts reordering. The System tracks labor and material costs on a month-to-date and year-to-date basis with online budget tracking. The System can track and schedule outside vendor services.
Maintenance Personnel
GPI employs ASE certified Master Automotive technician with certifications in brakes, suspensions, air conditioning, and electrical. Additional technicians certified in at least one ASE category are employed for every 15 revenue service vehicles. The maintenance staffing levels are
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 34 Global Paratransit, Inc.
maintained to assure outstanding mechanical care of all equipment operated by Global Paratransit, Inc.
The process used in the selection and hiring of maintenance personnel includes all the necessary steps to ensure the new mechanic has the experience and tools necessary for the performance of maintenance duties. The mechanics supervisor trains the mechanic on any maintenance tasks specific to paratransit operations (e.g., lifts, ramps). Background check s are used to confirm the mechanics certifications and experience. Senior mechanics are used to mentor junior mechanics on tasks with higher levels of complexity to develop skills. Such ongoing process ensures that adequate maintenance personnel with the s kills and experience to perform all tasks in a timely and efficient manner.
Global Paratransit, Inc. directly employs an on -site Maintenance Manager, Jesus Carrasco , to ensure that all vehicle maintenance performance standards are adhered to and that all vehicles are systematically inspected, maintained, and repaired while minimizing down time.
Dial-A-Ride Paratransit Program
The Advanced Reservation Dial-A-Ride Paratransit Program will provide demand-responsive service. "Curb-to-curb" service will be provided for registered riders who are senior citizens and/or disabled.
Drivers will not assist a passenger to and from the door of any residence or building, however, they will provide assistance in boarding and deboarding the vehicle.
Service Area
Advanced Reservation Dial-A-Ride Paratransit Program Operation (DAR) will service the following:
• Anywhere within the City of Bell boundaries.
• Anywhere within a five (5) mile radius of the pickup location within the City of Bell for general purposes.
• Anywhere within the eight (8) mile radius of the pickup location within the City of Bell for medical purposes.
Eligibility
GPI will restrict usage of the Dial -A-Ride service to those citizens designated as eligible to ride the service. GPI will process all applications made by Bell citizens to determine if they meet the eligibility requirements. Those who meet the eligibility req uirements will be issued identification credentials attesting to the program eligibility. Drivers will be instructed to transport only certified clients as designated by the identification document.
Users - The Dial-A-Ride service is restricted to resid ents of who are either 6 5 years of age and older or are physically disabled, regardless of age.
Certification - GPI will provide the personnel and equipment necessary to receive applications, verify eligibility, maintain the corresponding client database, and issue an electronic swipe card bearing photographic client identification.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 35 Global Paratransit, Inc.
Verification - The proposed swipe card is capable of interfacing with a GPS system, an electronic billing system, and a computer data management system. G PI will work with th e designated City of Bell representative to establish a location within the City to perform this service.
Fares
Riders pay a $.50 charge per trip and can use up to 25 one-way trips per month. GPI will be responsible for collecting the fare according to the fare established by the City. GPI will also be responsible for counting the fares daily, reconciling the receipts with the ridership, and deducting the fare revenues from the monthly invoice.
Response Time
Clients requesting service will be given a Promise Time as close to the Requested Time as is practical. Schedulers will route all trips in such a manner as to arrive within a window of 10 minutes prior to and 10 minutes after the Promise Time.
Curb-to-Curb Service
Drivers will provide curb -to-curb service for eligible riders. In cases where the rider is not waiting at the curb, the driver will beep the horn gently to signal arrival. The driver will wait three (3) minutes from arrival during the Promise Time window for the passenger to arrive at the designated pickup location. If arrival is earlier than the Promise Time window, the driver will wait three minutes after the Promise Time window begins. If arrival is after the Promise Time window, the driver will wait 3 minutes after arrival.
Advanced Reservation Period
GPI will schedule all service requests made by a client whose has called 24 hours before the desired pick-up time. Should a client provide less than 24 hours prior to the desired pick -up time, the client will be accommodated if conditions and vehicle availability allow a more immediate pick-up time. One such condition of more immediate service is that it can be provided at no additional cost to the City.
Hours of Operation
Annual Service Hours
Weekdays
Monday-Friday
Week Ends
(Saturday Only) Sundays and Holidays
7:00 AM to 5:00 PM 9:00 AM to 3:00 PM No Service
Weeks Days Served Daily Service Hours Total Service Hours 52 5 11 2,860
52 1 (Saturdays) 6 312
Less Holidays 8 11 -88
Total Service Hours: 3084
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 36 Global Paratransit, Inc.
Holidays
Holidays on which service will not be provided are New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day (4th of July), Labor Day, Thanksgiving Day, and Christmas Day.
Reservations, Scheduling, Dispatch
The following is a general description of the equipment used by GPI in the Reservations, Scheduling, and Dispatch operations.
Telephone System
Global Paratransit Inc. has successfully installed and integrated the Nextiva phone system with the operation. The Nextiva phone system is fully equipped to meet all the current and future demands of operating the proposed contract requirements. Nextiva is a cloud-based solution, with all data centers compliant to ISO/IEC27001 audits and certification. Nextiva is also compliant with SOC 2, which validates security for data stored within the cloud. Additionally, Nextiva is a PCI-compliant merchant that also offers solutions that enable the customer to be PCI compliant in their own business. Lastly, Nextiva communications solutions are HIPAA -compliant to protect sensitive client data.
Hardware
Global Paratransit Inc. leverages VOIP services through Nextiva, an industry leading cloud -based provider, for phone system operations.
The phone systems are VOIP enabled with SIP trunk capabilities. ✓ Global Paratransit Inc. leverages an industry leading VO IP model that allows the ability to seamlessly scale for growth with enough slots to accommodate future expansion within near real-time capability.
✓ Global Paratransit Inc. has sufficient MPOE capacity to handle both GPI and City of Bell required lines.
✓ Global Paratransit Inc. has sufficient Channel Service Units (CSU/DSU) to connect the T1 Circuits to the telephone system. In addition, Global Paratransit Inc. has added redundant capabilities to address failover and business continuity. ✓ Global Paratransit Inc. staff are equipped with Polycom VOIP phones, which meet and exceed all stated requirements.
Reservations/Scheduling/Dispatch System (RSDS)
Global Paratransit Inc . supplied RSDS is the 5M software produced by TSS Wireless, Inc. of Glendale, CA.
Dispatch
Automatic trip dispatching trips are automatically dispatched to drivers, both employee and contractors, at the time drivers log on to the tablet (Mobile Driver Application). Upon log on, all trips currently assigned to the driver’s run are sent to the MDA . Before trips are routed and dispatched, all trip information is verified by the software including fare type and value.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 37 Global Paratransit, Inc.
Dispatchers are able to view which drivers are logged into the system and which log -ons are pending. An alert will be triggered for drivers who do not log in on time. Every event is recorded in the system showing arrival and departure time for each stop. Additionally, audit logs are available that show all messages sent from and to dispatch during the service day.
No Show requests may on ly be sent by a driver after completing the five (5) minute dwell time requirement. When a No -Show request is sent to dispatch, a screen is displayed showing the geocoded pick-up location, the driver’s location, due time, length of dwell time, and the ride r’s name and phone number so that dispatch can easily perform a manual call out if necessary.
At the moment a driver logs into their tablet, all events and/or modifications are tracked, stored, and are available to view from the audit log. This includes both the arrival and departure time for each stop, and GPS readings which are currently collected every 30 seconds and will be modified to be collected every 15 seconds.
The 5M system also operates an automatic trip dispatching feature which automatically dispatched to drivers, both employee and contractors, at the time drivers log on to the tablet (Mobile Driver Application). Upon log on, all trips currently assigned to the driver’s run are sent.
Vehicle Tracking
The system provides GIS Inte gration and support and integrates real-time GPS mapping of all vehicles involved in the proposed contract. The 5M system will provide GTFS -flex data feed with 15 second interval documentation which also shares a 15 second refresh rate. For safety management, the 5M system alerts when a vehicle’s GPS is inoperable as this vehicle will then be taken out of service.
Fare Collection
The 5M system also operates an Electronic Payment feature with 5M currently accepting the processes of debit and credit card tran sactions in compliance with PCI-DSS requirements, which are processed under the Transit Merchant code (4111). Additionally, 5M includes reports which will provide credit/debit card transactions. The reports may be run to show specific drivers, vehicles, or providers. Information shown in the reports include the number and number of transactions and identifies both successful and declined payment requests Reservations
The 5M software has the capability to book next day trip requests based on either a pickup time and/or based on a drop-off time. Same day trip requests can also be accommodated.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 38 Global Paratransit, Inc.
Routing
The batch routing process ensures that all key performance indicators, as well as any special contractor operational goals, are included in the routing paramet ers. Reports are available after batch routing has been run, which allows the routers to analyze the results immediately and determine whether modifications are needed for next day service. Reports are available throughout the day, which are updated in rea l time, providing statistical information which may be shown by individual runs, fleets, or driver type. Historical reports are also available which allow comparison by hour, day, week, and/or month.
During the batch routing process, trips are assigned to runs based on either due time or “drop off by” time. The software proposed has been stress tested to 4 times the peak load and has passed all tests. Global Paratransit Inc. will ensure that the hardware/software solution is configured as a robust solution that will accommodate growth over the term of the contract, in addition, backup controls are placed.
System Alerts
In the event of a system outage, Global Paratransit Inc., will receive all relevant alerts, in real- time, for any RSDS system outages that cause service disruption such as server and mobile data computer (MDC) failures. Global Paratransit Inc has redundancy manual processes in the event of a system outage which will sustain the operation until the system can be restored.
Eligible Riders and Usage History
Client eligibility information will be stored within the 5M module. When a caller identifies themselves with a client number, this information is entered into the initial screen that will automatically verify eligibility for transportation services. If the client is eligible for service, a Reservation screen is then presented to the Order Taker to collect relevant trip request information.
Customer Convenience
If resources are availabl e at the time requested by the client, 5M automatically provides confirmation information that the trip is scheduled. If resources are not available at the requested time, then the reservationist will work with the client to adjust the arrival time within an hour of the original reservation time.
Schedule Integrity / On Time Performance
The 5M system schedules reservations considering impact on existing reservations, consideration is given to schedule integrity at the time the reservation is made. The Rese rvationist is made aware that an overbooking event has occurred when the client books the trip.
Subscription Service
Subscription trips will be stored within the 5M Subscription Module. Once a client has scheduled a subscription, the trip will be automati cally scheduled by the system unless the client calls to cancel the trip.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 39 Global Paratransit, Inc.
Vehicles
GPI proposes to continue with the current service model. Under the current program model GPI will continue to utilize the City provided vehicles listed in Exhibit B along side ADA compliant taxicabs. The current vehicles provided by GPI meet California Highway Patrol (CHP) inspection requirements, and all other vehicle systems are in good working order. All vehicles will have working air conditioning and will be accessible for senior citizens and handicapped persons.
Wheelchair accessible vehicles (ramp or lift -equipped) are available within the same service parameters as regular sedan service. The wheelchair accessible vehicles meet all requirements of the Americans with Disabilities Act (ADA) of 1990 and all applicable amendments thereto.
Global Paratransit, Inc. will provide a Braun manufactured backup vehicle. Braun vehicles have undergone extensive certification testing and fully comply with Federal Motor Ve hicle Safety Standards (FMVSS), Americans with Disabilities Act (ADA) requirements, and QVM standards. But above all, each vehicle must meet the high-quality standards set by The Braun Corporation.
Features of this vehicle include:
• ADA-compliant - FMVSS 403 & 404 Compliant
• Ford extended length chassis
• 24" or 30" raised top
• Century-2 Series wheelchair lift (side or rear doors) • 60" raised lift door / 57" raised lift door
• Wide variety of wheelchair securement locations and ambulatory seating combinations available
• 30/20 tested wheelchair & occupant belt systems
• FMVSS Compliant bench and folding seating
• Vertical stanchion bar(s)
• Modesty panels
• Transit flooring with 3/4" exterior-grade plywood underlayment • Lift light
• Stepwell light
• Interlocks (ADA)
• ADA decals
• Drive shaft guards
• Rear heat and air conditioning
• Back-up alarms
• Safety equipment (certain packages)
Option 2: City of Bell Provided Vehicle
As noted above, Global Paratransit, Inc. proposes to operate the Dial -A-Ride program with a vehicle provided by the City of Bell. The City of Bell provided vehicle will be selected from the list shown in Exhibit B. GPI expects that the vehicle will be leased from the City of Bell for one dollar ($1.00) annually.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 40 Global Paratransit, Inc.
Fixed Route Bus Service
GPI proposes to provide the city with planning, equipment, and properly trained personnel for the ongoing and successful operation of a Community Fixed Route Service. Such service will utilize one transit vehicle and operated within the city limits of Bell.
Eligibility
The Fixed Route Bus Service is intended to be available to any resident of the City of Bell.
Restricting use to just residents may be an unnecessar y restriction since the operation of the vehicle will remain almost exclusively within the city limits. It is recommended that Eligibility and Enforcement be determined as part of the service design which will be performed after the Notice to Proceed.
Hours of Operations
Weekdays
Monday-Friday
Week Ends
(Saturdays Only) Sundays and Holidays
Bus Departs From
First Stop 7:00 AM to 9:00 AM to
No Service
Bus Arrives at Last
Stop 7:00 PM 3:00 PM
Holidays
Holidays on which service will not be provided are New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day (4th of July), Labor Day, Thanksgiving Day, and Christmas Day.
Annual Service Hours
Patronage
The City estimates that the ridership of the Fixed Bus System will be between 3,900 to 4,200 passengers monthly.
Fares
The current fare is $0.50 per rider one way. GPI will be responsible for collecting the fare according to the fare structure established by th e City. GPI will also be responsible for counting the fares daily, reconciling the receipts with the ridership, and deducting the fare revenues from the monthly invoice.
Weeks Days Served Daily Service Hours Total Service Hours 52 5 12 3,120
52 1 (Saturdays) 6 312
Less Holidays 8 12 -96
Total Service Hours: 3,336
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 41 Global Paratransit, Inc.
Route
GPI will comply with the fixed route map displayed in Exhibit H and with the s top times of the major intersections as displayed in Exhibit I.
Vehicle
GPI will continue to use the city owned bus as the primary vehicle. A back -up vehicle with a capacity for 18 passengers is also available to provide back-up at times when the primary vehicle is unavailable for service. An image of the Certificate of Title is displayed in Attachment 3. • 2003 Ford E450
• Manufacturer: Ford
• Vehicle Model: E450
• Seating: 18
• ADA Accessible
Demand Response Taxi (DIAL-A-CAB)
Global Paratransit, Inc. proposes to subcontract with Fiesta Taxi for the daily operation of the Demand Responsive Taxi element of the Public Transportation Service. As a taxi operator who is presently licensed and operates a service in the City of Bell, Fiesta Taxi is uniquely qualified to provide this service. With unmatched qualifications and experience in Demand Responsive Taxi.
Qualifications and Work Experience
Fiesta Taxi Cooperative, Inc. (“Fiesta Taxi”) is a member of Administrative Services Cooperative, Inc. (ASC), which includes Los Angeles Yellow Cab, Long Beach Yellow Cab, South Bay Yellow Cab, and United Checker Cab. Fiesta Taxi combined with ASC and its member fleets is the largest taxicab operation in the Western United States with approximately 850 vehicles serving most of Los Angeles County.
Fiesta Taxi is a cooperative corporation, organized under the California Consumer Cooperative Law. Fiesta Taxi is owned by 46 shareholders, many of whom are first-generation immigrants to the United States, and each of whom owns not only at least one share in the company, but also the taxicabs associated with those shares. Fiesta Taxi is democratic, with a directly elected Board of Directors. Fiesta Taxi’s owners and drivers share a commitment to building the company based on quality service. In many ways, Fiesta Taxi is the embodiment of the American dream.
Fiesta Taxi began in 1996 to service the growing Latin o and Spanish-speaking population in the southeast communities of Los Angeles County. Fiesta Taxi has since grown into the largest operating taxi company servicing these areas. Due to its reliable service, Fiesta Taxi operates numerous municipal Dial -A-Ride programs for seniors and disabled residents. Throughout its existence, Fiesta Taxi has been honored with numerous accolades for its continued commitment and dedication to the communities it serves, including resolutions from the Federal, State and local governments.
Fiesta Taxi and its management team bring to this program an unmatched history of success and innovation in taxicab-based paratransit.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 42 Global Paratransit, Inc.
Dating back to the 1970's, when United Checker Cab served as the pilot program for the current $10 million a year Los Angeles CityRide program, to the early 1980's, when United Checker Cab and South Bay Yellow Cab began taxi-based Dial-A-Ride programs across the South Bay, to 1992, when LA Taxi's own Operation Food Basket eventually turned into the County's Immediate Needs program, we have been at the forefront of providing quality Dial-A-Ride services at a low cost per passenger. Today, Fiesta operates fully automated, GPS -based swipe card Dial-A-Ride programs in 14 cities. Fiesta's sister fleets in ASC operate swipe-card-based Dial-A-Ride programs in the City of Los Angeles, Lomita, Carson, Palos Verdes, Torrance and paper coupon-based programs in Manhattan Beach, Hermosa Beach, Long Beach, and Signal Hill.
The passenger experience with taxicab-based Dial-A-Ride is superior, while the City pays the lowest possible cost.
Fiesta and its sister fleets are the only taxicab operators with a currently functional paperless solution that dramatically increases the City's control over its program, including the abilit y to audit true data gathered in real time. Opportunities for fraud and misuse are minimized.
No other company can claim to serve nearly 1/4 of the Dial-A-Cab programs in the County of Los Angeles with an excellent record of service. Currently, Fiesta Taxi is the exclusive transportation provider for 22 Dial -A-Cab programs throughout Los Angeles County, which services senior citizens and residents with disabilities. We have been servicing such programs for over 20 years, thus have ample experience with servicing the population specifically eligible for the Bell Dial-A- Cab Program.
Taxicab Owner’s Permit
Fiesta Taxi is the current demand response taxi service provider. Fiesta Taxi shall, at all times during the term of this Agreement, have and maintain a valid Taxicab Owner’s Permit to operate taxicabs in accordance with the policies and provisions of the complete chapter and sections in the Municipal Code.
Gratuities
The Conduct Policy of Global Paratransit, Inc. forbids the encouragement or acceptance of tips and gratuities. This policy will be extended to include the drivers provided by the subcontractor — Fiesta Taxi. Vehicle Operators soliciting tips, gratuities, or unauthorized fares for Dial -A-Ride trips will be immediately and permanently removed from the City of Bell service.
Dispatch Center
Fiesta Taxi’s orders are currently taken, entered, and d ispatched by Call Center Services, LLC (CCSI), located at 1141 W. Silicon Circle, Suite A, St. George, Utah 84770. CCSI operates a state-of- the-art call -taking and dispatch center for 16 different taxicab fleets in California, Ohio, Tennessee, North Caroli na, Minnesota, Maryland, Texas, Iowa, Virginia, and Florida. CCSI’s operation was developed by Egor Shulman, the primary author of ASC’s own TDS computerized dispatch program, explained in further detail below.
All of Fiesta Taxi’s taxicab ordering teleph one lines ring at CCSI. Calls are answered by a well - trained staff of 106 courteous and thorough Customer Service Agents (CSAs). CCSI also employs
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 43 Global Paratransit, Inc.
18 supervisors and managers, and 30 dispatchers. CCSI averages about 15,000 telephone calls per day, including information calls, and dispatches about 9,000 orders per day.
CCSI’s facility was designed with multiple redundancies to ensure a constant connection with ASC’s TDS dispatch computers in Gardena. Data and voice transmissions are carried over a dedicated point-to-point T-1 line between the two facilities. This connection bypasses most of the Internet, including Los Angeles’ One Wilshire building, the west coast hub of the Internet, meaning that occasional interruptions on the Internet are far less lik ely to result in communications failures between St. George and ASC’s headquarters in Gardena. The facilities are also connected through a backup T-1 connection, provided through a separate vendor on an entirely separate backbone. An additional backup sa tellite connection provides a third level of security.
CCSI’s Advanced Phone Switch
CCSI utilizes an advanced PC -based, Interactive Intelligence (ININ) phone switch. This switch automatically records all incoming calls, converting each to a .wav file that is easily located and listened to, without the need for additional software. The Automatic Call Distribution functions of the Interactive Intelligence switch are second to none and allow full resume-based routing to dispatchers based on call type, and the skill set necessary to handle that type of call. This allows more basic calls to be routed to newer dispatchers, while more complicated calls, such as orders made for multiple trips by medical accounts, to be routed only to senior dispatchers.
As a call center management tool, the Interactive Intelligence (ININ) switch offers many of the latest features, including real -time displays showing all necessary information related to dispatcher status and calls in queue, as well as the ability for call center managers to listen in on calls, and to join them when necessary.
Call Taking and Order Entry Process
CCSI developed a new Windows -based interface as a front end to the TDS dispatch program. The Windows interface allows for the introduction of several technologies in the order-taking process that reduce both the time it takes to place an order and the incidence of errors.
The entire call taking process is an interview between the customer service agent (CSA) and the customer. In most cases, the questions are scripted for the CSA on the computer screen, with possible answers in drop-down menus. This enables answers to the scripted questions to be entered accurately and quickly with mere clicks of the mouse, and without the need for typing.
CCSI makes extensive use of Flash technology to guide the CSA through the specific rules and restrictions on the account. These appea r on pop -up windows when the account information is entered or when the phone switch recognizes that the customer is calling in on the dedicated Bell Dial-A-Ride Transportation Services telephone line. Also, use of these Flash pop-ups makes executing program rules changes simple. Each workday, when the CSA logs in for the first time, if there has been any change to a program rule, or any
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new necessary training, the CSA must first pass through alerts before he or she takes the first order.
MJM Swipe Card Technology
Fiesta Taxi currently maintains a functional paperless solution that dramatically increases the City's control over its program, including the ability to audit true data gathered in real time.
Opportunities for fraud and misuse are minimized. N early all the Dial-A-Ride programs serviced by Fiesta Taxi have elected to change from a coupon-based system to a swipe card system.
Beginning in 2007, Fiesta Taxi began to move the Dial -A-Ride programs to the completely paperless fully automated swipe card system operated by MJM. The proposal for the MJM Swipe Card System can be found in Attachment 1 - MJM Swipe Card Technology. This system gathers nearly 40 fields of data about orders and trips in real time, from their dispatch system and from the equipment inside the taxicab. Over the course of a trip, their system receives computerized confirmation that a passenger is on board, complete with time/day/GPS stamping and beginning odometer reading, computerized gathering of information during the trip, and computerized confirmation of the drop off, also with time/day/GPS stamping and ending odometer reading.
None of this information gathering requires any extra work by the driver, the passenger or the City. The data captured by the MJM system requires very l ittle work for the data analyst for the program. Most of the NTD data is captured by the MJM swipe card system.
Project Manager
As Vice President and Director of Operations for Fiesta Taxi, Marco Soto is the Project Manager/Data Analyst for the City of B ell’s Demand Response Taxi Dial -A-Cab Service as well as the Fixed Route and Paratransit services through GPI. Mr. Soto is competent in all areas of service provision. Mr. Soto’s full qualifications can be found in the Resume section of the proposal. Mr.
Soto will be available by telephone during all operating hours to make decisions, supervise staff and provide coordination as necessary. Mr. Soto will attend regular meetings with city staff to determine contract compliance, adherence to performance stand ards, to troubleshoot problem areas, and to discuss operations, marketing, and promotional activities.
Fiesta Taxi acknowledges that the city reserves its right to remove the project manager or data analyst at its discretion and require Fiesta Taxi to rep lace said individual with another project manager acceptable to the City. Should Fiesta Taxi have a need to replace the project manager, Fiesta Taxi would identify the proposed project manager and provide a detailed resume at least thirty (30) days in advance of replacement date.
Taxi Drivers
Prior to beginning service with the DAR program, all drivers are subject to a criminal background check. The background checks include all types of motor vehicles, felony, misdemeanor arrests and convictions. Background checks comply with all applicable state and federal regulations. The background check is a Live Scan fingerprint-based check conducted by a law enforcement agency and includes a California Department of Justice check. All background checks will be perfo rmed at a minimum of once every two years and all documentation will be available to City of Bell personnel upon request.
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After this screening, as discussed below and in other parts of the proposal, the driver is thoroughly trained in safety and company procedures.
All drivers can effectively communicate in English and are required to treat all passengers with kindness, courtesy and respect. Fiesta Taxi acknowledges that any drivers who are found not able to effectively communicate in English may be immediately removed from servicing the DAR program. Fiesta Taxi has many bilingual drivers that can assist Spanish -speaking passengers enrolled in the program.
Fiesta Taxi also acknowledges that the city may require, at its own discretion, that any driver be removed from transporting DAR participants for excessive complaints, rudeness, or other inappropriate behavior or appearance.
Licenses
To ensure that Fiesta Taxi only contracts with safe drivers to operate the taxicabs, the driver screening process ensures that no driver takes the wheel before his or her driving record from the Department of Motor Vehicles has been thoroughly reviewed by using a DMV H-6 and K-4 report. All drivers in all fleets have a valid California's driver's license of the appropriate class. No candidate whose driving privileges are on probation, no candidate with more than two points on his or her driving record in the last year or three points in the last five years, and no candidate with any of the following viol ations will be permitted to drive: (a) driving under the influence of alcohol or drugs appearing on the record; (b) driving with a suspended license; (c) reckless driving; or (d) other serious offense.
Appearance
All Fiesta Taxi drivers must meet the sta ndards of dressing in a conservative and safe manner. Fiesta Taxi will provide Bell with a copy of their company appearance policy. All drivers will maintain good hygiene and grooming standards. All drivers will wear an identification badge that includes a picture of the driver and a badge number. The badge number is a unique number and will be used to identify the driver on all paperwork submitted to Bell.
DMV Pull Notice Program
Drivers must also maintain a good driving record after they begin driving a taxicab. Fiesta Taxi’s fleets are among the few taxicab operators that enroll every one of their drivers in the California Department of Motor Vehicles' Pull Notice Program, which provides immediate notification of any incidents that affect each driver's driving record. If a driver is involved in an accident or cited for a moving violation, the company learns of this fact regardless of whether the driver discloses it to us. This has enabled the company to identify drivers with poor driving records on an on going basis and take immediate corrective action.
Drug Testing
Fiesta Taxi complies with the requirements of the Drug-Free Workplace Act of 1988 (49 CFR Part 29); California Government Code Section 8350 et seq. (Drug - Free Workplace Act of 1990); California Vehicle Code Section 34520.5; and the U.S. Department of Transportation "Prevention
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of Alcohol Misuse and Prohibited Drug Use in Transit Operations" (49 CFR Part 655). Since these rules are periodically revised and amended, Fiesta Taxi also revises and amends its policy accordingly to maintain compliance.
Drug and Alcohol Testing of Fiesta Taxi drivers is performed under a contract with Norton Medical or a similar professional, approved firm specializing in drug testing. Drivers are tested (1) prior to receiving permission to drive for the first time, (2) annually prior to their permit renewal, (3) when involved in an accident, (4) for cause when drug or alcohol use is suspected, and (5) randomly in accordance with federal guidelines.
The drugs that Fiesta Taxi currently tests for include marijuana, cocaine, opiates, amphetamines, and phencyclidine. An initial drug screen shall be conducted on each specimen. For those specimens that are not negative, a confirmatory Gas Chromatography/Mass Spectrometry (GC - MS) test will be performed. The test will be considered positive if the amounts present are above the minimum thresholds established in 49 CFR part 40.
Tests for alcohol concentration will be conducted utilizing a National Highway Traffic Safety Administration (NHTSA) approved evidential breath testing device operat ed by a trained breath alcohol technician. If the initial test indicates an alcohol concentration of 0.02 or greater, a second test will be performed to confirm the results of the initial test. An employee or driver who has a confirmed alcohol concentration of greater than 0.02 but less than 0.04 will result in removal from his/her position for eight hours unless a retest results in a measure of less than 0.02. An alcohol concentration of 0.04 will be considered a positive alcohol test and in violation of F iesta Taxi policy.
An authorized independent clinic or laboratory conducts all tests and collection of samples. A strict Chain-of-Custody is enforced on all tests including the use of a Medical Review Officer before any results may be reported to the company. Tests are to be conducted within a specified amount of time from notification that a test is required. Any employee or driver that has a confirmed positive drug or alcohol test will be removed from his/her position, informed of educational and rehabilitation programs available, and evaluated by a Substance Abuse Professional (SAP). A positive drug and/or alcohol test will also result in disciplinary action up to and including termination.
Fiesta Taxi agrees to produce any documentation necessary to es tablish its compliance with the above-mentioned statues and permit any authorized representative of the city or any other governmental entity to inspect the facilities and records associated with their drug and alcohol testing program as required by statue.
Fiesta Taxi will submit quarterly drug and alcohol testing reports to the drug and alcohol department designated by the City of Bell. Additionally, Fiesta Taxi will submit an annual report to the City.
Driver Training
Fiesta Taxi's standards concernin g driver safety records are excellent. ASC's driver training program, through which all Fiesta Taxi drivers must pass, is conducted by trainers, all of whom have been certified by the National Safety Council as Defensive Driving Course (DDC) -IV
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instructors. As such, they have been certified to teach independent contractor drivers a complete course in defensive driving.
To work in the City of Bell Dial -A-Ride program, all drivers will have to complete 60 hours of orientation and driver training in the follo wing areas: vehicle handling and safety; defensive driving techniques; emergency first aid; cardiopulmonary resuscitation; assistance and handling; passenger empathy/sensitivity training, mobility device securement, and customer service training. Drivers m ust receive this training before assignment to a vehicle or within 60 days of starting the City of Bell's Dial-A-Ride program.
The following driver training program outlines provides an overview of the material covered when new drivers receive their initial training. Taxicab drivers must successfully complete the following:
• Map Reading. Drivers learn how to get from point to point using the Thomas Brothers Mapbook (which is integrated into Fiesta Taxi's computerized dispatch system). Drivers learn many po ints of interest, including hotels, places of entertainment and parks, and how to distinguish between streets of similar names. The instructor emphasizes skills in identifying alternate routes to and from a location, and • identifying the most direct and fa stest routes, and which routes to avoid depending on conditions.
• Taxicab Rules and Regulations . This class covers the rules of the various cities that the driver drives in. Among other rules, drivers learn to identify the boundaries of the areas in which they are authorized to provide taxicab service. • Computerized Dispatch System. Drivers learn how to operate the Mobile Data Terminal in each taxicab.
• Policies. Company policies, procedures and paper processing, and Dial -A-Ride rules and regulations.
• Safety. Driver Safety and Traffic Accident Procedures, which is taught by NSC DDC -IV certified trainers.
• Behavior. Unlawful/Sexual Harassment Training for Independent Contractors • Service. Customer Relations is taught by a member of their Marketing Department who explains how to treat customers and develop business.
• Sensitivity Training. The day ends with 2 hours of Sensitivity Training, discussed below. • On-the-Job Training. Behind the wheel training with an experienced driver. • Dial-A-Ride Program Training. All drivers must complete comprehensive training on the various Dial-A-Ride program rules on how to service different types of orders. The drivers must learn the hours of operation, types of payment and they receive a training manual for their records once they complete the course. A Dial-A-Ride attribute is given to drivers who complete this training.
• Physical Examination Practices . Drivers are not employee drivers in the taxicab -based program and do not receive any other physical examination other than a drug test before leasing a vehicle.
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Sensitivity Training Program
In addition to the above, all Fiesta Taxi drivers are required to attend the company's Sensitivity Training Program that deals with the issues that can arise when working with individuals with various disabilities and how they overcome the obstacles to mobility. The program teaches drivers exactly what type of assistance individuals may or may not need. It also addresses the feelings and frustrations commonly experienced by people with disabilities and prepares the driver to deal with them. The training program is developed around two main topics:
1) Understanding the Capabilities and Needs of Special Passengers - This course is on videotape and is broken down into eight modules that are viewed individually. The modules include; a) Spinal cord injuries, strokes, and other mobility impairments; b) Mental retardation and autism; c) Vision impairments; d) Hearing impai rments; e) Neuromuscular conditions; f) Epilepsy or seizure disorders; g) Alzheimer's disease; and h) Conditions related to aging.
When each module has been viewed, the drivers discuss what they have learned and any past experiences they may have had. Thi s course also teaches the procedures to load and unload wheelchair passengers into and out of vehicles, proper securement of wheelchairs using the 4- point tie-down system in vans, and how to use the vans' wheelchair ramp properly. The course also instructs the driver on techniques for assisting passengers using scooters, walkers, canes, and other mobility devices.
2) Communicating With People with Disabilities — This course is on videotape and discusses the different methods of communicating with people wi th disabilities. It addresses the feelings and frustration people with disabilities experience in communicating with other individuals and how to effectively communicate with them.
Taxi Vehicles
All taxicabs meet LADOT inspection requirements, and all mai ntenance records are kept for at least one year as required by the LADOT. Each taxicab is a full-size four door sedan or minivan and is equipped with fully functioning air conditioning and heating, defrosters, speedometers, fuel gauges, flashers, lights, w indshield washers/wipers, mirrors, and seat belts. Each vehicle is also equipped with an on-board radio and Mobile Data Terminal (MDT) for constant communication capability with dispatch. The seating capacity of these vehicles is a minimum of five passenge rs including the driver.
Wheelchair-accessible vans comprise an important part of the Fiesta Taxi fleet. Wheelchair - accessible vans are modified to meet ADA standards for accessibility taxi and to provide their customers with the best service possible. The vans have two four-point tie-down systems, as well as shoulder straps and lap belts fitted for use by passengers in wheelchairs. Each accessible van comes with rear air conditioning as well. Fiesta Taxi and its sister fleets of Long Beach Yellow Cab, United Checker and Yellow Cab of Los Angeles were selected as a recipient of a grant for 36 additional wheelchair-accessible vans. The fleet owners contributed a match to the grant which will allow for 51 vans to be placed in service. These vehicles will be a vailable to the City of Bell residents of the city through this transportation program.
Each accessible minivan has several available configurations, including capacity for two wheelchairs and two ambulatory passengers or four ambulatory passengers. With a removable
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front seat and no middle seat, the vans are very flexible, and the passenger can choose where in the vehicle they want to ride.
For the passenger, there are three main advantages to these modified vans when compared to larger cutaway vans. Firs t, the passenger trip is handled in the same way as other taxicab passengers — in a straight line from point of pick - up to point of drop-off. Thus, the passenger's transportation time can be minimized. Second, minivans are much more comfortable and pleasant to ride in compared to cutaways. Third, minivans are much easier, quicker and safer to enter and exit.
It is the Fiesta Taxi experience that the operating costs of the accessible wheelchair vans are much higher than the operating costs of a sedan used in taxi service. In addition, the time it takes to load and unload a passenger using a wheelchair is greater than the time needed for an ambulatory passenger. However, as the proposed fees are based on the meter, i.e., time and distance traveled, there is normally no additional compensation for the driver. Therefore, it is the policy of ASC to subsidize the operating costs of dedicated wheelchair vans and to provide additional incentives as needed to drivers who service the passengers requiring wheelchair a ccessible transportation. The funds needed for these incentives are taken from the proposed administrative fee.
All vehicles in service are required to be clean, free of dents, scratches or other damage which materially and adversely affect the vehicle's appearance. Vehicles are also free of mechanical problems that render the vehicle unsafe, excessively noisy, or uncomfortable to ride in. Fully detailed maintenance records are available for inspection at any time.
Preventive Maintenance and Problem Handling
The company recognizes the value of preventative maintenance to ensure the utmost safety of the passengers carried and drivers, as well as recognizing that prevention is more cost effective than deferring maintenance. Routine maintenance is an essenti al part of the company's vehicle maintenance program and commitment to passenger and vehicle safety. Therefore, a comprehensive preventive maintenance program has been established that augments and enhances vehicle manufacturers' recommended service intervals. Each vehicle in the taxi fleet is tracked via computer for vehicle mileage and service requirements. The standards call for preventive maintenance to be performed every 3,000 miles (with a 500 -mile window) which meets or exceeds manufacturer service i ntervals. We will require that vehicles either be maintained at 3,000 or every 45 days, whichever comes first. o Service performed every 3,000 miles includes brakes, routine oil and filter changes, filter cleaning, plus routine safety inspections and replacement, if necessary, of all belts, tires, batteries, windshield wipers, seat belts and exhaust systems. o Additional services are performed at the manufacturer recommended intervals.
Dents or other body damage, squeaks and rattles on any vehicle are prompt ly repaired by the body shop. Likewise, any upholstery damage is repaired immediately. Smog inspections on all vehicles are performed in compliance with state and local laws. Additionally, all vehicles are available for City inspections upon demand.
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Vehicles and equipment are cleaned regularly. Drivers are required to check the vehicle for fluids, safety lights, seat belts and overall roadworthiness at the beginning of each workday. If the driver notices any problems while he or she has the taxicab, the ve hicle is removed from service and delivered to the maintenance department along with a Vehicle Repair Order detailing the problem(s). A visual inspection is performed on all exterior and interior lighting to verify that they are operational. The exterior and interior of the vehicle's windows are cleaned, the interior of the vehicle is vacuumed or swept out, and any debris is removed. Routine preventive maintenance takes place at regular intervals.
Vehicle Inspection Procedures
Without regulatory requirements, Fiesta Taxi has enacted and enforced rigorous vehicle condition standards that ensure that every customer will be transported in a clean, safe taxicab. The Fiesta Taxi's Board of Directors has enacted vehicle age limitations like those imposed by the City of Los Angeles on its franchised companies. Furthermore, road supervisors, Fiesta Taxi's operations and marketing staff, and Fiesta Taxi's President all actively inspect vehicles to make sure that they meet the standards of the company. If a vehicle is found to have safety -related defects, it is immediately removed from service until the defect is corrected. Otherwise, drivers inspect each vehicle daily by going through a checklist of mechanical and cosmetic areas.
Safety Inspections
Fiesta Taxi acknowledges that the city may at any time inspect, examine, or test any equipment used in the performance of the Demand Response Taxi program in order to ensure compliance.
The inspections may take the form of vehicle inspections, ride-alongs, visual cleanliness inspections, inspections of records pertinent to the program operations, or other inspections as needed. These inspections will be arranged in advance with Fiesta Taxi so that adequate back-up vehicles are provided in the case of vehicle inspections.
Eligibility
Global Paratransit, Inc. will restrict usage of the Demand Responsive Taxi service to those citizens designated as eligible to ride the service. GPI will process all applications made by Bell citizens to determine if they meet the eligibility requirements. Those who meet the eligibility requirements will be issued identification credentials attesting to the program eligibility. Drivers will be instructed to transport only certified clients as designated by the identification document.
Users
The Demand Responsive Taxi service is restricted to residents of who are either 60 years of age and older or are physically disabled, regardless of age.
Certification
GPI will provide the personnel and equipment necessary to receive applications, verify eligibility, maintain the corresponding client database, and issue an electronic swipe card bearing photographic client identification.
Verification
The current swipe card technology interfaced with the GPS system, electronic billing system, and computer data management system.
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Number of Taxi Rides Annually
GPI will process all calls for same day Demand Responsive Service. Trips request suitable to Taxi service will be transmitted to the Fiesta Taxi dispatch center. Fiesta Taxi will provide 4,000 Taxi Rides per year.
Service Area
GPI, through its subcontractor – Fiesta Taxi, will provide Demand Responsive Taxi Based Dial -A- Ride Transportation Services within the boundaries of the City of Bell ; as well as within a five (5) mile radius of the pickup loca tion within the City of Bell for general purposes; and anywhere within an eight (8) mile radius of the approved pickup location within the City of Bell for medical purposes for locations listed below.
• Medical Center – 9515 Telegraph Road, Downey, CA
• Kaiser Medical Center – 9449 Imperial Highway, Downey, CA • Medical Offices – located between 9000 and 9600 Telegraph Road, Downey, CA • Kaiser Permanente Hospital – 9400 Rosecrans Ave., Bellflower, CA • Community Hospital – 2623 E. Slauson Avenue, Huntington Park, CA • St. Francis Hospital and associated medical facilities within two blocks of St. Francis Hospital – Lynwood, 3630 E. Imperial Highway, Lynwood, CA • Rancho Los Amigos Hospital – 7601 E. Imperial Highway, Downey, CA • PIH Health Hospital – 11500 Brookshire Ave., Downey, CA • Kaiser – 7825 Atlantic Avenue, Cudahy
• Davita Inc Dialysis Center – Lynwood, CA
• Kidney Dialysis Care Units – Lynwood, CA
Hours of Service
The hours of service for the Taxi Based Dial-A-Cab are from 5:00 AM to 8:00 PM Daily, seven days a week. The dispatch department is open 24 hours a day, 365 days a week for phone reservations.
Fares
The current fare is $0.50 per ride one way. GPI will be responsible for collecting the fare according to the fare structure established by the City. GPI will also be responsible for counting the fares daily, reconciling the receipts with the ridership, and deducting the fare revenues from the monthly invoice.
LEGAL REQUIREMENTS
Global Paratransit, Inc. has developed comprehensive Personnel Policies which are detailed in its Employee Handbook, Drug and Alcohol Program, and Affirmative Action/Equal Employment Program. Due to their length, brief descriptions of th ese programs are provided below to illustrate compliance. A complete set of these documents can be provided upon request.
Employee Handbook
In any organization, it is necessary to have written policies, procedures, and general rules of behavior to serve as guidelines for all. It is also important to know what Global Paratransit, Inc. (the "Company") does
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for you. The Handbook explains what an employee may expect from the Company, as well as what will be expected of the employee. Employees are expected to read and follow the Handbook.
This Handbook is designed to familiarize the employee with the Company's major policies and to answer common questions posed by employees. It cannot, however, anticipate every situation or answer every question about employme nt. It is a summary of the Company's personnel policies, benefits, and work rules. If an employee has any questions about the Company's policies and practices that are not answered in this Handbook, the employee should ask his or her supervisor or the Huma n Resources department.
Although every effort is taken to keep the Handbook current and in accordance with all applicable laws, if there is a discrepancy between this Handbook and applicable law, then the law will govern.
Drug and Alcohol Program
The use of illegal drugs and alcohol misuse by employees are inconsistent with Global Paratransit Inc., mission to provide safe, dependable, and economical service to its clients and a drug -free workplace.
Illegal drugs are controlled substances that are not bein g used or possessed under the supervision of a doctor or other licensed health care professional.
Employees with drug and alcohol problems are encouraged to seek help before they become subject to discipline for violating this or other Company policies. T he Company will support, assist, and accommodate such employees to the extent required by applicable law. The Human Resources Department can assist employees in a confidential manner, by referring them to the EAP, providing them with information about othe r community resources for evaluation, counseling, treatment, and helping them utilize any available employee benefits. Employees will not be disciplined by the Company because they request assistance. Employees may not, however, escape discipline by reques ting assistance after they violate the Company's policies. In addition, employees who request assistance will not be excused from complying with the Company's policies, including its standards for employee performance and conduct.
Policy Statement
Global Paratransit, Inc. provides safe, dependable and efficient transportation services to our customers.
We recognize that our safety-sensitive employees' and affiliate's use of illegal drugs and misuse of alcohol poses a significant risk to public safety, as well as the employee's and affiliate's health and wellbeing, and can cause loss of efficiency, productivity, or a disruptive work environment. In view of this, Global Paratransit, Inc. has adopted this policy that is designed to:
1. create a work environment free from the adverse effects of drug abuse and alcohol misuse.
2. deter and detect employees' use of illegal drugs and misuse of alcohol.
3. the unlawful manufacture, distribution, dispensing, prohibit possession, or use of controlled substances.
4. encourage employees to seek professional assistance anytime personal problems, including drug or alcohol dependency, adversely affect their ability to safely perform their assigned duties.
Purpose
The purpose of this policy is to assure worker fitness for duty and to protect our employees, passengers, and the public from the safety and health risks posed by the misuse of alcohol and use of prohibited drugs.
This policy also is intended to comply with all applicable State and Federal regulations gover ning
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workplace anti-drug use and alcohol misuse programs in the transportation industry. They include DOT 49 CFR Part 40 as amended, ("Procedures for Transportation Workplace Drug and Alcohol Testing Programs"); FTA 49 CFR Part 655 ("Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations"); DOT 49 CFR Part 29 ("Drug-Free Workplace Act of 1988"); and CA Govt. Code Section 8350 et. seq. ("Drug -Free Workplace Act of 1990"). This policy incorporates the requirements of the above regulations for safety-sensitive employees and others when so noted.
Applicability
Unless otherwise noted in specific provisions, this policy applies to all Global Paratransit, Inc. employees, including leased, part-time, or contract personnel. It applies to off -site lunch periods or breaks when an employee is scheduled to return to work or is on-call. All employees and Independent Contractors shall be subject to the same conditions of this policy as all safety sensitive personnel. The application of this policy to non -safety-sensitive employees is under Global Paratransit, Inc.'s own aut hority. Visitors, invitees, and vendors are also prohibited from entering the Global Paratransit, Inc. premises and from conducting any work on behalf of the company when illegal substances are present in their system, or the odor of alcohol is present on their breath.
Affirmative Action/ Equal Employment
The Affirmative Action Program is designed to satisfy equal employment opportunity/affirmative action responsibilities under Executive Order 11246, as amended, and the implementing rules and regulations of the Secretary of Labor. A separate, Affirmative Action Program for disabled individuals, disabled veterans, recently separated veterans, other protected veterans, and Armed Forces service medal veterans has been adopted. This program has also been developed in reliance upon the affirmative action guidelines issued by the Equal Employment Opportunity Commission (EEOC). Affirmative Action Appropriate Under Title VII of the Civil Rights Act of 1964, As Amended, 29 C.F.R. Part 1608. The terms "utilization an alysis, underutilization," "availability analysis," and "focus area," appearing in this Affirmative Action Program, are terms the Establishment is required to use herein by government regulations. The criteria used in relation to these terms are those specified by the government. The terms have no independent legal or factual significance whatsoever. Although we will use the terms in good faith in connection with the Affirmative Action Program, such usage does not necessarily signify that the Establishment agrees that these terms are properly applied to any factual situation.
Furthermore, the use of such terms as "deficiency," "underrepresentation," "concentration," "expected numb," "problem area," "affected class," "discrepancy," "shortfall," "disparity," or any term reflecting a difference from a compliance standard, is not an admission that minorities and/or women have been, or presently are being discriminated against in any way, in violation of federal, state or local fair employment practices laws. Fur ther, nothing contained in this program or the data supporting the program is an admission by Global Paratransit, Inc. that it has violated any such federal, state, or local fair employment practices laws.
Whenever the term "goal" is used, it is expressly intended that it "should not be used to discriminate against and applicant or employee because of race, color, religion, sex, or national origin," as stated in 41 C.F.R Section 60-2.16. Any placement goals established in the Affirmative Action Program are not intended as rigid, inflexible quotas that must be met but rather as objectives or targets that are reasonably attainable by applying good faith efforts.
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This Affirmative Action Program is not intended to create any rights in any person or entity.
SERVICE OPERATION/ADMINISTRATION OF SERVICES
Global Paratransit will maintain all project records consistent with good business practices or as required by the City, the Los Angeles County Metropolitan Transportation Authority (LACMTA) and State and Federal laws and regulations. Global Paratransit will maintain all required monthly operating data and prepare all reports needed to meet the NTD reporting requirements.
GPI will produce all reporting documents accurately and in a timely manner monthly as required by the City of Bell, and at the frequency established by the City of Bell. These reports will be submitted in a form compatible with the existing format. Global Paratransit will submit additional written reports as requested by the City of Bell for specif ic purposes. Reports shall include, but are not limited to monthly statistical reports that include; ridership by time of day; and drivers logs and dispatch logs for dates requested for the purpose of documenting on-time performance standards.
Adjustment to Service
It is probable that the Public Transportation Services will be adjusted at some future time by the City.
Adjustments may include, but are not limited to, expanding, or decreasing service hours or days of service, or increasing or decreasing ser vice areas, adjusting fares, or changing reservation requirements. Global Paratransit, Inc. will make changes as requested within thirty (30) calendar days of the receipt of notice.
It is understood that if Global Paratransit, Inc. cannot or elects not to make the changes requested, or costs cannot be agreed on, the City shall have the option of terminating the contract.
Record Keeping and Reporting
As a part of the management and administration of the Public Transportation Services, Global Paratransit, Inc. will maintain all project records for good business practices or as required by the City, LACMTA , and State and Federal laws and regulations. Global Paratransit, Inc. will maintain all required monthly operating data and prepare all reports needed to meet the NTD reporting requirements.
All reporting documents shall be produced accurately and in a timely manner as indicated herein monthly as required by the City, and at the frequency established by the City. These reports shall be submitted in a form compatible with the existing format. Global Paratransit, Inc. will submit additional written reports as requested by the City for specific purposes. Reports shall include, but are not limited to monthly statistical reports that include; ridership by time of day; and driver's logs and dispatch logs for dates requested for the purpose of documenting on-time performance standards.
Incident Reports
All drivers shall be required to complete "Incident Reports" arising out of any unusual occurrences during service. Such reports must be submitted to City of Bell review within forty -eight (48) hours and shall be submitted after incidents such as, but not limited to: disputes with passengers, passenger co mplaints, passenger injury, illness or misconduct, or situations that do not follow established policies.
Accident Reports
All patron and vehicle accidents shall be reported to City of Bell by telephone immediately during normal business hours and not later than 8:00 a.m. the following day (regardless of the amount of damage or lack thereof) and a police report must be immediately obtained from law enforcement agency that responded
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 55 Global Paratransit, Inc.
to accident. Global Paratransit, Inc. will submit written Accident Reports to the City within twenty -four (24) hours of any accident.
Inspection of Records
Global Paratransit, Inc. acknowledges the City's right to audit all its operational records related to the Public Transportations Services. Reports Global Paratransit, Inc. will furnish a report with each month's billing giving standard boarding, trip information in terms of miles and hours, and meter cost and other statistics. The number of trips shall be reported separately from the number of riders transported. Global Paratransit, Inc. will furnish additional reports at the City's request.
Monitoring Customer Satisfaction
Global Paratransit, Inc. utilizes Zendesk which is a cloud-based help desk management software that enhances customer service for the company. This scalable software can be designed to meet the specific needs of the city. It is the intent of GPI to work with designated City staff to update and apply this instrument that will collect information and measure the degree of customer satisfaction with the services being provided. The offerings include internet or web-based instruments to facilitate customer feedback.
Upon mutual agreement, Global Paratransit, Inc. will submit a plan and methodology utilizing Zendesk for collecting customer feedback and measuring satisfaction to the City of Bell for its approval. Results shall be reported to the City quarterly.
Criticism and Initiative
Global Paratransit, Inc. will work closely with the City to make the service as responsive, cost effective, and complaint-free as possible. Because of its expertise, Global Paratransit, Inc. will work with the city to observe the Public Transportation Program with a critical eye and suggest changes that will improve any and all aspects of the service, including city administrative practices.
Complaints
Global Paratransit, Inc. utilizes a cloud-based software program called Zendesk to receive, log and resolve customer and citizen complaints . Global Paratransit, Inc. recognized the City's right to exclude any of Global Paratransit, Inc. employees or drivers from participating in the Public Transportation Program due to findings relating to a complaint or service issue. Complaints and their resolution shall be reported to the City of Bell within 10 days of their receipt.
Service Standards
Global Paratransit, Inc. understands and acknowledges that the City of Bell expects the performance of the Public Transportation services meet established goals. Failure to meet these goals may, at the City's sole election, result in the application of penalties. However, exceeding these goals could result, as the City's sole election, in the payment of incentives.
Penalties
Service complaints include, but are not limited to missed pick-ups, failure to pick -up, late pick -ups (30 minutes or greater), and/or rude behavior (including asking/demanding tip). For every third (3rd) verified complaint the City receives about Global Paratransit, Inc., it will deduct one hundred dollars ($100.00) per verified complaint during any calendar month. Thus, a total of a three-hundred-dollars ($300.00) deduction in any calendar month may be issued if there were three verified complaints.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 56 Global Paratransit, Inc.
City will notify Global Paratransit, Inc., in writing, that said penalty is imminent and request Global Paratransit, Inc. to reduce their invoice by the penalty amount in the following month's invoice. The invoice will clearly identify such a transaction.
FTA and NTD Reporting
All the data elements required by the Federal Transportation Authority and the National Transit Database are recorded on the driver’s log. A Data Analyst will be employed by Global Paratransit, Inc. to compile and summarize this data for the development of required reports. Global Paratr ansit, Inc. will employ a person proficient in the use of data and preparation of forms, and/or reports at the highest level of accuracy and reliability. As is required, the Data Analyst will be supported by other Global Paratransit, Inc. staff that have previous experience preparing National Transit Database (NTD) records and reports.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 57 Global Paratransit, Inc.
EXHIBIT A: PRICE/COST SHEETS
FOLLOWING 3 PAGES
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 58 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 59 Global Paratransit, Inc.
GPI proposes to continue with the current service model. Under the current program model GPI will continue to utilize the City provided vehicles listed in Exhibit B alongside ADA compliant taxicabs.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 60 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 61 Global Paratransit, Inc.
EXHIBIT B: VEHICLE INVENTORY
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 62 Global Paratransit, Inc.
EXHIBIT C: LETTER OF TRANSMITTAL
FOLLWING 2 PAGES
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 63 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 64 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 65 Global Paratransit, Inc.
EXHIBIT D: ADDITIONAL INSURED ENDORSEMENT COMMERCIAL
GENERAL LIABILITY
FOLLOWING 2 PAGES
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 66 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 67 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 68 Global Paratransit, Inc.
EXHIBIT E: ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE
LIABILITY
FOLLOWING 3 PAGES
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 69 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 70 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 71 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 72 Global Paratransit, Inc.
EXHIBIT F: ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY FOLLOWING 3 PAGES
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 73 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 74 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 75 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 76 Global Paratransit, Inc.
EXHIBIT G: NON-COLLUSSION AFFIDAVIT
FOLLOWING 1 PAGE
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 77 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 78 Global Paratransit, Inc.
EXHIBIT H: FIXED ROUTE MAP
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 79 Global Paratransit, Inc.
EXHIBIT I: FIXED ROUTE SCHEDULE
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 80 Global Paratransit, Inc.
ATTACHMENT 1: SUBCONTRACTORS
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 81 Global Paratransit, Inc.
ATTACHMENT 2: REFERENCES
Name of project Access Services Southern Region
Dates of Service 02/2001 to Present
Term of Contract 5 Year contract with 4 year option
Contract amount $550 Million for 9 years
Summary of Scope of Services ADA compliant complimentary services to the Region
Client Representative Rogelio Gomez Manager of Operations [email protected]
(213) 270-6000
Name of project Palos Verdes Peninsula Transit Authority Dates of Service 2/17/2005 to Present
Term of Contract 1-year contract with possible extensions Contract amount $150,000/ year approximate
Summary of Scope of Services Fiesta/ASC provides on on-demand transportation for the City of Palos Verdes
senior and disabled residents. This program
uses the MJM swipe card system.
Client Representative Martin Gombert, Administrator
(626) 487-8230
[email protected]
38 Crest Rd. Rolling Hills, CA 90274
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 82 Global Paratransit, Inc.
Name of project City of Lynwood Dial-A-Ride/ ADA Program Dates of Service 06/2013 to Present
Term of Contract 2-year contract with two, one-year options Contract amount $180,000/ year approximate
Summary of Scope of Services Fiesta Taxi has provided on-demand taxi- based Dial-A-Ride service to the City of Lynwood since
2004. Individuals who are 65 years of age and
older/ or have a qualifying disability can use
this service. This program uses the MJM QR
code card system.
Client Representative Mark Flores, Director of Parks & Recreation (310)603-0220 ext. 319
[email protected]
11330 Bullis Rd. Lynwood, CA 90262
Name of project City of Montebello Dial-A-Ride/ Montebello Bus Lines
Dates of Service 01/2013 to Present
Term of Contract 3-year contract with three, one-year options Contract amount $300,000/ year approximate
Summary of Scope of Services Fiesta Taxi provides on-demand taxi- based Dial-A-Ride service to the City of Montebello
residents. Individuals who are 62 years of age
and older/ or have a qualifying disability can
use this service. This program uses the MJM QR
code card system.
Client Representative Arlene Salazar, Assistant City Manager (323)887-1369
[email protected]
400 S. Taylor Ave. Montebello, CA 90640
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 83 Global Paratransit, Inc.
Name of project City of Paramount Dial-A-Ride, Elderly Nutrition Program, and Medical Taxi Transit Services
Dates of Service 10/1/2000 to Present
Term of Contract Exclusive Service Provider
Contract amount $100,000/ year approximate
Summary of Scope of Services Fiesta Taxi provides transportation to and from designated medical clinics and intra-city trips
for the residents of the City of Paramount. We
also provide trips to and from the senior center.
This program uses the MJM QR code card
system.
Client Representative David Johnson, Director of Community Services & Recreation
(562)220-2138
[email protected]
15300 Downey Ave. Paramount, CA 90280
Name of project City of South Gate Phone-A-Ride
Dates of Service 7/1/2018 to Present
Term of Contract 5-year contract with possible extensions Contract amount $ 811,000 per year
Summary of Scope of Services Fiesta Taxi provides on-demand taxi-based services to the City of South Gate since 2008.
Fiesta Taxi also subsidizes trips to and from the
Senior Center for the city. Individuals who are
62 and older/ or have a qualifying disability can
use this service. Most trips are intra-city, but
clients can travel to selected satellite locations.
This program uses the MJM swipe card system.
Client Representative Steve Costley, Deputy Director of Parks and Recreation
(323) 563-5494
[email protected]
4900 Southern Ave. South Gate, CA 90280
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 84 Global Paratransit, Inc.
ATTACHMENT 3: CERTIFICATE OF TITLE
Fixed Route Back Up Vehicle
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 85 Global Paratransit, Inc.
ATTACHMENT 4: FINANCIAL INFORMATION
CONFIDENTIAL
Credit References
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 86 Global Paratransit, Inc.
CONFIDENTIAL
Global Paratransit, Inc. Financial Statements
GPI Financial Package submitted separately to the City Clerk.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 87 Global Paratransit, Inc.
CONFIDENTIAL
Fiesta Taxi Cooperative, Inc Financial Statements
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 88 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 89 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 90 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 91 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 92 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 93 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 94 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 95 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 96 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 97 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 98 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 99 Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 100
Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 101
Global Paratransit, Inc.
City of Bell, CA Proposal for the Operation of Public Transportation Services-2023 102
Global Paratransit, Inc.
City of Bell
Project Evaluation Results for project City of Bell - Transit Services Criterion Weight Weighted Score
Alberto Rea Genesis Puente Janine Andrade Average
Qualifications of Contractor and Financial Stability: 25 250 225 225 225 225 Qualifications of Staff, Operations, Facility, and Resources 25 250 225 225 225 225 Operating Methodology and Practices 25 250 225 225 225 225 Cost Effectiveness 25 250 250 250 225 241.67
Total 100 1000 925 925 900 916.67
Criterion Weight Weighted Score
Alberto Rea Genesis Puente Janine Andrade Average
Qualifications of Contractor and Financial Stability: 25 250 225 225 225 225 Qualifications of Staff, Operations, Facility, and Resources 25 250 225 225 225 225 Operating Methodology and Practices 25 250 225 225 225 225 Cost Effectiveness 25 250 225 200 200 208.33
Total 100 1000 900 875 875 883.33
Express Transportation Services, LLC
Fiesta Taxi Cooperative, Inc.
Attachment 4
1 REQUEST FOR PROPOSALS
TO PROVIDE
TRANSPORTATION SERVICES
TO THE CITY OF BELL
COMMUNITY SERVICES
DEPARTMENT
SUBMITTAL: Proposal submissions must be made
electronically using the Planet Bids portal.
By 4:00pm on Friday, October 6, 2023
ADDRESSED TO: Janine Andrade, Community Services Director ADDRESS: City Hall, City of Bell, 6330 Pine Avenue, Bell, CA 90201 INQUIRIES: Direct questions for clarification of this
Request for Proposal (RFP) document can
be submitted using the Planet Bids portal.
IMPORTANT DATES
RFP ISSUED Friday, September 8, 2023
PRE-PROPOSAL CONFERENCE MEETING Monday, September 18, 2023 at 11:00 AM RFP QUESTIONS DUE Monday, September 25, 2023
CITY RESPONSES TO QUESTIONS Monday, October 2, 2023
RFP DUE DATE Friday, October 6, 2023, by 4:00 PM
INTERVIEW WITH FINALIST (if needed) Monday, October 16, 2023* AWARD DATE Wednesday, November 22, 2023*
START DATE Monday, January 1, 2024
* Date subject to change
Attachment 5
2 TABLE OF CONTENTS
SECTION Page(s)
NOTIFICATION TO CONTRACTORS 5
COVER LETTER 6 ESTIMATED SCHEDULE OF EVENTS 7
SECTION 1 - INSTRUCTIONS TO CONTRACTORS 8-16
IP.1 Proposal Format and Submittal
IP.2 Examination of Proposal Documents
IP.3 Addenda
IP.4 Pre-Proposal Conference
IP.5 Clarifications
IP.6 References
IP.7 Proposal Signatures
IP.8 Pre Contractual Expenses
IP.9 City of Bell Rights
IP.10 Licenses, Permits, Fees and Assessments
IP 11 Taxi Cab Owner’s Permit (if applicable)
IP.12 Responsibility for Compliance with Legal Requirements IP.13 Confidentiality and Public Record
IP.14 Joint Offers
IP.15 Certification
IP.16 Single Proposal Response
IP.17 Price Sheet
IP.18 Protest Procedures
IP.19 Incorporation of Proposal into Agreement
IP.20 Proposal Evaluation Criteria
IP.21 Award of Contract
SECTION 2 - GENERAL TERMS AND CONDITIONS 17-27
GC.1 Definitions
GC.2 Prime Contractor
GC.3 Assignment and Subcontractors
GC.4 Sample Agreement
GC.5 Notice of Labor Dispute
GC.6 Disputes
GC.7 Assumption and Risk of Loss
GC.8 Waivers of Terms and Conditions
GC.9 Indemnification
GC.10 Interest of Members of the City
GC.11 Term of Contract
GC.12 Termination for Default
GC 13 Liquidated Damages
GC.14 Cancellation of Agreement
GC.15 Force Majeure
GC.16 Inspection and Acceptance
GC.17 Excess Procurement Liability
3 GC.18 Delivery
GC.19 Method of Payment
GC.20 Annual Price Adjustment
GC.21 Nonrestrictive Clauses
GC.22 Insurance
GC.23 Certificate of Non-Collusion
GC.24 Patent and Copyright Infringement
GC.25 Conflicts of Interest
GC.26 Warranties
GC.27 Order of Precedence
GC.28 California Air Resources Board
SECTION 3 – CONTRACTOR REQUIREMENTS 28-36
CR.1 Qualification of Contractor
CR.2 Staffing Requirements
CR.3 Operations Management
CR.4 Project Manager
CR.5 Administration of Services
CR.6 Personnel Practices
CR.7 Technical Equipment
CR.8 Prohibition of Gratuities
CR.9 Facilities
CR.10 Service Penalties
SECTION 4 - SCOPE OF WORK/SPECIFICATIONS FOR BUS AND PARATRANSIT 37-46 (DAR) TRANSPORTATION SERVICES
SP.1 Background
SP.2 Qualifications and Related Work Experience
SP.3 Management and Organization
SP.4 Project Manager
SP.5 Administration
SP.6 Fixed Route Bus Program Operation
SP.7 Advanced Reservation Dial-A-Ride Paratransit Oper. S SP.8 Vehicles - Advanced Reservation Paratransit Dial-A-Cab program SP.9 General Provisions-Vehicles
SP.10 Vehicle Maintenance Program
SP 11 Preventative Maintenance Program
SP.12 Return of Vehicles
SECTION 5 - SCOPE OF WORK/SPECIFICATIONS FOR DEMAND RESPONSE 47-49
DIAL-A-CAB & DIAL-A-RIDE TAXI TRANSPORTATION SERVICES
SP.13 Qualifications and Related Work Experience
SP.14 Taxi Cab Owners Permit
SP.15 Taxi Cab Owner Background Check
SP.16 Prohibition of Gratuities
SP.17 Dispatch Center
SP.18 Project Manager
SP.19 Taxi Driver
SP.20 Eligible Ridership
SP.21 Testing and Driving Records
SP.22 Driver Training
4 SP 23 Advanced Reservation - Taxi Vehicles
SP.24 Taxi Vehicles
SP.25 Vehicle Maintenance
SP.26 Safety Inspection
SP.27 Annual Taxi Rides
SP.28 Eligible Riders
SP 29 Hours of Service
SECTION 5 SAMPLE CONTRACT 51-97
SECTION 6 - EXHIBITS
EXHIBIT A PRICE/COST SHEET 81-83
EXHIBIT B CITY OWNED VEHICLES 84
EXHIBIT C LETTER OF TRANSMITTAL 85-86
EXHIBIT D E, and F INSURANCE ENDORSEMENTS 87-95
EXHIBIT G
NON-COLLUSION AFFIDAVIT
96
5 City of Bell
6330 Pine Avenue
Bell, CA 90201
September 8, 2023
NOTIFICATION TO CONTRACTORS
The City of Bell (“City”) invites proposals from qualified and experienced transportation firms and companies (“prospective contractors”) to provide a comprehensive Public Transportation Services Program to the Citizens of Bell. The program includes a fixed route bus program for the general public, a paratransit advanced reservation program for qualified senior citizens and disabled residents and a demand responsive Taxi based program also to serve eligible seniors and disabled residents.
The selected contractor shall act as prime contractor and will manage, coordinate, and furnish all personnel, vehicle maintenance, services and supplies necessary to operate the program.
Contractor will be responsible for meeting all the conditions and requirements specified in the Request for Proposal and subsequent agreement whether done by their own resources or resources made available through subcontracting with others for the provision of specified services.
Request for Proposals may be obtained via Planet Bids portal. Proposals must be submitted electronically via Planet Bids by 4:00 PM on Friday, October 6, 2023. Proposals received after the above listed date and time will not be considered.
The Contractor will be required to comply with all applicable Equal Employment Opportunity Laws and Regulations. The City of Bell hereby notifies all prospective Contractors that the City will require each Contractor to demonstrate that Disadvantaged Business Enterprises are afforded full opportunity to participate in the performance of contracts and sub -contracts financed in part or in whole with funds provided under this RFP and will not be discriminated against on the grounds of race, color, gender, age, or national origin in consideration for an award.
The City of Bell reserves the right to accept or reject any or all Proposals, and further reserves the right to waive information, informalities, and/or minor irregularities to the extent permitted by law in any Proposal received where such action best ser ves the interest of the City and to be the sole judge of the merits of the respective Proposals received.
6 DATE: September 8, 2023
ATTENTION: PROSPECTIVE CONTRACTORS
SUBJECT: REQUEST FOR PROPOSAL (RFP)
TITLE: PUBLIC TRANSPORTATION SERVICES
Instructions
Proposals must be submitted electronically via Planet Bids by 4:00 PM on Friday, October 6, 2023. Proposals received after the above-listed date and time will not be considered.
All inquiries and comments concerning this Request for Proposal shall be submitted via the Planet Bids portal.
A pre-proposal conference meeting will be held at 11.00 a.m. on Monday, September 18, 2023 at the Bell Community Center, 6250 Pine Ave, City of Bell, CA. Pre-Proposal Conference attendance is not mandatory however, highly recommended. Only substantive inquiries will receive a response. All substantive questions raised at the pre -proposal conference or submitted via Planet Bids as outlined above will be responded to according to the guidelines contained herein. Responses will be made electronically via Planet Bids and will be provided to all prospective Contractors.
Responses to questions or comments regarding this RFP provided by any other department, employee, or City of Bell department other than the contact person set forth above shall not be considered valid and the City will not be bound by any such comments or responses. With the exception of inquiries received at the pre -proposal conference, inquiries received via telephone or orally in -person will not receive a response.
The Contractor will be required to comply with all applicable Equal Opportunity Laws and Regulations.
The City of Bell hereby notifies all prospective Contractors that the City will require each Contractor affirmatively demonstrate that Disadvantaged Business Enterprises are afforded full opportunity to participate in the performance of contra cts and sub-contracts financed in part or in whole under this RFP and will not be discriminated against on the grounds of race, color, gender, age, or national origin in consideration for an award.
The City of Bell reserves the right to reject any or all proposals, to accept all or any part of any proposal, to waive any informality or minor irregularities in any proposal received, to the extent permitted by law and where such action best serves the interest of the City and to be the sole judge of the merits of the respective proposal received.
Issued by:
CITY OF BELL
7 ESTIMATED SCHEDULE OF EVENT
Friday, September 8, 2023 REQUEST FOR PROPOSAL (RFP) RELEASE
Monday, September 18, 2023 PRE-PROPOSAL CONFERENCE MEETING
Monday, September 25, 2023 RFP QUESTIONS DUE
Monday, October 2, 2023 CITY RESPONSES TO QUESTIONS
Friday, October 6, 2023 RFP DUE DATE
Monday, October 16, 2023* INTERVIEWS HELD WITH FINALIST (If needed)
Wednesday, November 22, 2023* CITY COUNCIL APPROVAL
Monday, January 1, 2024 FIRST DATE OF SERVICE
*Tentative Dates
8 SECTION 1 - INSTRUCTIONS TO CONTRACTORS
IP. 1 PROPOSAL FORMAT AND SUBMITTAL
1. Proposal must be submitted electronically via Planet Bids by 4:00 PM on Friday, October 6, 2023
2. Proposals received after the above listed date and time will not be considered, regardless. Proposals will be time stamped when received and will be accepted up to and no later than the time indicated in this RFP.
3. Proposals shall not include any unnecessarily elaborate or promotional material. Proposals may not be modified or corrected after being opened unless an addendum is issued requesting resubmissions. Proposals will not be valid until all information has been verified and Contractors references have been checked.
4. Proposals shall be submitted in accordance with the form prescribed herein.
Failure to respond in this manner may render the Proposal non -responsive.
Unauthorized conditions, limitations, or provisions attached to a Proposal will render the Proposal non- conforming and non-responsive and may cause its rejection. The completed Proposal shall be without interlineations, alterations, or erasures. Any and all alternate proposals must be submitted in writing and included with the original proposal, conforming to the requirements as stated herein. No verbal modifications will be accepted.
5. All requests for exceptions or deviations as a result of this RFP shall be clearly identifiable by a separate section of the Contractor’s submitted proposal for review by the City of Bell. It shall be the right of the City of Bell to accept or reject any portion of the submitted requests.
6. Proposal documents shall be deemed to include by reference each and every one of the following:
Request for Proposal
(RFP) Addenda to RFP
All other required forms
9 7. As a general guideline Proposals should include but are not limited to the following items:
A. Description of the Firms Qualifications
i. Organization
ii. Credentials
iii. Past Experience
iv. Qualifications
v. List of Comparable services provided for other municipalities. vi. Financial Information Demonstrating Solvency
B. Description of Proposed Staff for Project
i. Project Manager
ii. Other Key Staff
iii. Short Personal Resumes
iv. Proposed Project Organization Chart
C. Description of Firm’s Understanding of the Request for Proposal and Project i. Scope of Work
ii. Legal Requirements
iii. Service Operation
iv. Project Tasks
v. Approaches/Methods to Accomplish Tasks
vi. Description of the Equipment to be utilized in accomplishing project tasks vii. Requested Plans and Schedules
D. References with Contract Information
E. Other information deemed relevant by the Bidding Firm F. Completed Price Sheet(s)
G. Required Certifications and Statement of Insurability H. Completed Transmittal Letter
10 IP. 2 EXAMINATION OF RFP DOCUMENTS
By submitting a Proposal, Contractor represents that: (1) Contractor has thoroughly examined and become familiar with the Work required under this RFP, (2) Contractor comprehends all conditions that may impact the Proposal, (3) Contractor has reviewed all addenda, and (3) Contractor is capable of providing the equipment, goods and services necessary to perform the Work and/or meet the specifications outlined in this RFP, in a manner that meets the City’s objectives. Failure to examine the documents and info rm itself shall be at the Contractor’s own risk. A Contractor shall have no claim against the City based upon ignorance of or misunderstanding of the RFP documents. Once the award has been made, failure of a Contractor to have read all of the conditions, instructions and the Agreement shall not because to alter any term of the Agreement nor shall such failure provide valid grounds for a Contractor to withdraw its proposal or to seek additional compensation.
IP.3 ADDENDA
Any changes made by the City to the requirements in this RFP will be made by written addenda. Any written addenda issued to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. The City will not be bound by any modifications to or deviations from the requirements set forth in this RFP as the result of oral instructions. The City reserves the right to revise or withdraw this RFP at any time and for any reason.
IP.4 PRE-PROPOSAL CONFERENCE
A pre-proposal conference will be held at 11 :00am on Monday, September 18, 2023 at the Bell Community Center, 6250 Pine Ave, City of Bell, CA. Attendance at the conference is not mandatory however, highly recommended. Only substantive inquiries will receive a response. All substantive questions raised at the pre -proposal conference or submitted in writing as outlined above will be responded to according to the guidelines contained herein.
IP.5 CLARIFICATIONS
Should a Contractor require clarifications of this RFP, the Contractor shall notify the contact person identified in this RFP in writing. Should the City, in its sole discretion, determine that the point in question is not clearly and fully set forth; the City will issue a written addendum clarifying the matter. Said addendum shall be sent to all persons who have requested the RFP.
All questions, clarifications or comments must be submitted to Alberto Rea, Recreation Supervisor via Planet Bids no later than Monday, September 25, 2023. No questions will be answered individually by the City of Bell.
Requests for clarification, questions and comments must be clearly labeled “Questions for PUBLIC TRANSPORTATION SERVICES. Questions may be submitted through the Planet Bids portal.
ATTENTION: Community Service Department. The City is not responsible for failure to respond to a request that has not been submitted in accordance with this section.
Responses by the City to the clarifications, comments and questions will be communicated electronically through Planet Bids to all recipients of this RFP. Every attempt will be made to provide responses to all Contractors in accordance with the procurement schedule for this RFP. Inquiries received after the deadline will not be accepted and will be returned to the sender without a response.
Requests for clarifications and questions should be formatted in the following manner:
Section
Paragraph number
Page number
Text of passage being questioned
Question
11 IP.6 REFERENCES
All reference information requested in the RFP and specified in the form included in this RFP must be submitted with the Proposal.
Reference information shall also be defined as Contractor’s utilized documentation for the operation of contracted services equivalent transportation services. Report examples include, but are not limited to, incident/accident reports, scheduling documents , National Transit Database (NTD) reports, monthly statistical reports that include ridership by time of day; and drivers‟ logs and dispatch logs for dates requested for the purpose of documenting on -time performance standards, and vehicle maintenance reports.
IP.7 PROPOSAL SIGNATURES
If an individual prepares the Proposal, it shall be signed and the full name and address o f the Contractor shall be given.
If a partnership prepares the Proposal, it shall be signed with the partnership name, by a member of the partnership who shall sign by name and the name and address of each partner shall be given.
If a corporation prepares the Proposal, the name of the corporation shall be provided and signed by two (2) duly authorized officers and, if available, stamped with the corporate seal, and the names and titles of all officers of the corporation shall be gi ven. If a corporation provides a certified letter stating that one (1) duly authorized officer signature is binding for the corporation, this will suffice to omit the second signature requirement in the proposal. Certified letter is to be included in the proposal accompanied with the Letter of Transmittal.
IP.8 PRE-CONTRACTUAL EXPENSES
The city will be under no obligation for payment of pre-contractual expenses. Pre-contractual expenses are defined as expenses incurred by Contractor in:
Preparing the Proposal in response to this invitation.
Submitting that Proposal to the City.
Negotiating with the City any matter related to this Proposal, and/or Any other expenses incurred by the Contractor prior to date of award.
IP.9 CITY OF RIGHTS
At its discretion, the City reserves the right to:
1. Reject any and/or all Proposals for no reason or any reason including but not limited to the following:
a. The Proposal is incomplete, non-responsive, obscure, irregular or lacking necessary detail and specificity.
b. The Contractor, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services. c. The Contractor failed or neglected to complete and submit any information within the time specified by the City, and as may be otherwise required herein.
2. Reject any Proposal that in the opinion of the City is so unbalanced in comparison to other Proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform.
3. Accept all or any part of a Proposal.
12 4. Cancel the entire RFP;
5. Issue subsequent RFPs;
6. Waive any errors or informalities in any Proposal, to the extent permitted by law.
IP.10 LICENSES, PERMITS, FEES AND ASSESSMENTS
Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments a nd taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, emp loyees or agents of City, against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder.
IP.11 TAXI CAB OWNERS PERMIT (IF APPLICABLE)
If Contractor is submitting a proposal on the PUBLIC TRANSPORTATION SERVICES and they are currently operating with taxicabs, Contractor must provide a copy of a valid Taxicab Owners Permit from the City to operate taxicabs in the City in accordance with the provisions of Municipal Code prior to operation in City, or if Contractor does not already have an established taxicab service in the City, a copy of a completed application is required to be submitted with the proposal. Owner’s Permit applications are available at the City’s Finance Department.
Contractor is responsible for obtaining all additional owner’s permits, or approved equivalent, in cities in which the PUBLIC TRANSPORTATION SERVICES extends to prior to the operation in those cities; costs shall be the burden of the Contractor.
IP.12 COMPLIANCE WITH LAW
Contractor shall keep itself informed concerning and shall render all services hereunder in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
IP.13 CONFIDENTIALITY AND PUBLIC RECORD
All Contractors are hereby put on notice that each Proposal received shall become the exclusive property of the City and, unless the City’s prior written agreement to maintain all or part of a Proposal confidential as a trade secret is first obtained, each Proposal shall be subject to disclosure pursuant to the California Public Records Act and/or the Federal Freedom of Information Act. The City shall not in any way be liable or responsible for the disclosure of any Proposals or portions thereof absent such agreement; nor shall such agreement preclude the City from disclosing any Proposal or portion thereof where such disclosure is required by law.
IP.14 JOINT OFFERS
Where two or more Contractors desire to submit in response to this RFP, they shall do so on a prime contractor and subcontractor basis rather than as a joint venture. City of Bell intends to contract with a single firm and not with multiple firms doing business as a joint venture. Any
13 Proposal submitted on behalf of any form of joint venture or partnership between two (2) existing Contractors may be considered collusive and may be rejected as non-responsive.
IP.15 CERTIFICATIONS
Each Proposal shall include all required Certifications, including a statement that the insurance requirements set forth in the contract documents can be obtained and will be carried without reservation or exclusion should Contractor be awarded a contract pursuant to this RFP.
IP.16 SINGLE PROPOSAL RESPONSE
If only one Proposal is received in response to this RFP, a detailed cost/price Proposal may be requested of the Contractor. A cost or cost and price analysis and evaluation and/or audit of the cost may be performed in order to determine if the price is fair and reasonable. If the City determines a cost analysis is required, Contractor must be pre pared to provide, upon request, cost summaries of estimated costs (i.e. labor, equipment, supplies, overhead costs etc.) and documentation supporting all cost elements.
IP.17 PRICE/COST SHEETS
Each Proposal shall itemize the unit and extended price for each line item indicated on the price/cost sheets. The total price/cost shall include all things necessary for completion of all work indicated in the specification/scope of work included herein.
IP.18 PROTEST PROCEDURES
All protests must be filed in accordance with the following requirements:
1. The protest must be in writing and identify the solicitation (RFP) title.
2. The protest must be submitted by some return receipt method or guarantee of delivery that ensures that the protest was received in a timely manner. The City is not responsible for lost or delayed deliverables.
3. The party’s standing to protest must be identified.
4. Identification of the specific provision, law, regulation, specification, procedure or policy violated.
5. A statement of the relief requested.
6. Protests related to the content of the RFP shall be received no later than five (5) days prior to the Proposal due Pro-date.
7. Protests on matters related to the recommendation for award or any other item not related to the contents of the RFP shall be submitted within five (5) days of the issuance of the recommendation for award.
If the Protest does not comply with the preceding requirements, it may not be evaluated and may be returned to the Protestor.
All protests shall be submitted to the contact person identified in this solicitation.
IP.19 INCORPORATION OF PROPOSAL INTO AGREEMENT
The Contractor’s response to the Request for Proposal, including all promises, warranties, commitments, and representations made in the successful Proposal, shall be binding and incorporated by reference in the City’s contract with the Contractor.
14 IP.20 PROPOSAL EVALUATION CRITERIA
The contract resulting from this RFP will be awarded to that responsible Contractor whose offer, conforming to the requirements of the RFP, is determined to be most advantageous to the City of Bell. The proposal shall contain a complete response to each of the areas identified below, in the order shown. Contractors should review the requirements listed under each area, in providing their responses. Contractors shall avoid the use of elaborate promotional materials beyond those sufficient to provide a complete, accurate and reliable presentation. The following criteria shall be used for the PUBLIC TRANSPORTATION SERVICES submitted proposals. An appointed selection panel will review and rate all responsive Proposals, based on the following criteria:
Qualifications of Contractor and Financial Stability:
Maximum of twenty-five points (25)
i) Knowledge of the service area associated with the scope of work and demonstrated ability to service the city through a calculated work plan. a. Service Planning.
b. The contractor’s current operating capacity and how the City of Bell could potentially affect its operation.
ii) Relevant experience and references with contracts possessing the same capacity and ability to perform the required services as it relates to a Transportation Services Program or equivalent.
iii) Description of the performance standards the Contractor has established for its contract operations.
iv) Ability to comply with all requirements within RFP. v) Demonstration of adequate financial resources.
a. Free of liens and encumbrances that could potentially affect a contract with City of Bell.
Qualifications of Staff, Operations, Facility, and Resources:
Maximum of twenty-five points (25)
i) Organizational structure in terms of its effective use of personnel and time commitment of Project Management.
ii) Quality of proposed administration and reporting competencies. a. Incident/Accident Reporting.
b. Customer Complaint Resolution.
iii) Thoroughness of Contractor operating policies and procedures. Quality of proposed operating facilities including dispatch systems and communication equipment, maintenance facility and condition of equipment. a. Operations Record Keeping.
b. Maintenance Record Keeping.
iv) Description of Management personnel, their background/experience, assigned tasks to contract, and responsibility.
v) Number of personnel supporting contract and list of certifications/qualifications held by specific job classifications and any existing labor contract provisions that may restrict contractor performance and/or contractor compliance. a. Certification Training.
15 Operating Methodology and Practices:
Maximum of twenty-five points (25)
i) Operating Methodology as it relates to "industry best practices" and the comparison to the Contractor's methods to other similar competitors. a. Fare collection process.
b. Passenger pickup/destination logs.
ii) Demonstration of Contractor's comprehension of the RFP through practices of training programs, drug and alcohol programs, anti -harassment training, performance measures, internal quality assurance oversight controls, preventative and maintenance programs, FTA and NTD reporting, etc.
a. Personnel development.
b. Ongoing Operator/Driver Training.
c. New Hire Training
d. Maintenance Training.
e. Supervisor Training.
f. Sensitivity Training.
iii) Description of how the Contractor has addressed "Cure Notices" or other written notices regarding poor/unsatisfactory performance in the past three (3) years. a. Accomplishments and shortcomings.
iv) Description of how the Contractor would facilitate and manage the transition from the current provider to the new provider of services.
a. Historical experience.
b. Accomplishments and shortcomings.
v) Description of Contractor's response to preventive maintenance program, road - calls, vehicle repairs, technological equipment as it relates to maintenance, dispatch, etc.
a. Reporting.
b. Cost effective solution to manage parts Level.
c. Vehicle cleanliness.
vi) Proposal shall include a Work Plan which would delineate the approach Contractor would utilize to complete the work. The plan shall demonstrate the Contractor understands the scope of services. Contractors should refine and/or expand each Scope of Work in the RFP to reflect the particular plan they would use to perform the work. Contractors shall address any problems that they envision to be associated with the work, citing specific suggestions for avoiding these problems.
The work plans should also include how the TRANSPORTATION SERVICES Service would be conducted from the initial customer telephone request to invoicing the City.
Cost Effectiveness:
Maximum of twenty-five points (25)
The standard proposal form requires firm costs per service hour including maintenance, fuel, personnel and all other costs. The proposed costs, as provided in the proposal form, will be evaluated as the Contractor's most favorable terms and conditions. In the proposal, the Contractor must provide a summary of justification on how the costs were achieved and must provide a contingency plan as it relates to foreseeable increases in the following, but not limited to: fuel, labor costs, insurance, etc.
16 IP.21 AWARD OF CONTRACT
The contract resulting from this RFP will be awarded to the most responsive and responsible Contractor whose proposal, conforming to the requirements of the RFP, is determined to be the most advantageous to the City, based on the Evaluation Criteria.
The City reserves the right to:
(a) Accept all or any part of a proposal.
(b) Reject any or all proposals for any reason.
(c) Waive any informality or minor errors to the extent permitted by law. (d) Award the Agreement as the interest of the city may require; (e) Cancel the entire RFP; or
(f) Issue subsequent RFPs.
An Evaluation Committee comprised of City of Bell staff and/or other Municipality staff members in accordance with the Proposal Evaluation Criteria set forth in Evaluation Criteria section of this RFP, will evaluate all the proposals. During the evaluation period, the City may interview some or all the proposing firms. Contractors should be aware; however, that award may be made without interviews or further discussions.
The City may negotiate contract terms with the selected Contractor prior to award, and expressly reserves the right to negotiate a contract offering the most favorable terms to the City. However, negotiations may or may not be conducted with Contractor therefore, the proposal(s) submitted should contain the most favorable terms and conditions, since the selection and award may be made without further discussion with any Contractor.
No agreement shall exist until the City Council or City Manager has awarded the Agreement and it has been mutually executed. The City reserves the right to reject any and all Proposals for any reason, to waive any informality or minor errors as determined by the City in any Proposal and to award the Agreement as the best interests of the City may require. The award, if any, will be made by the city within one hundred-twenty (120) calendar days after the opening of the Proposals.
17 SECTION 2 - GENERAL TERMS AND CONDITIONS
GC.1 DEFINITIONS
Agreement: The Contract to be negotiated and entered into by the City and the Contractor for the Work described in this RFP
Change: Additions, deletions or other revisions to the Work within the general scope of the contract authorized by the City, through issuance of a change order describing such changes.
City: The City of Bell, a municipal corporation
Contract: The written agreement executed by the City and the Contractor which sets forth the rights and obligations of the Parties in connection with the Work, and which includes the Contract Documents.
Contractor/Vendor/Contactor: Any manufacturer, company or agency providing services, equipment, software, or supplies for this RFP.
Days: Calendar days unless specifically noted
Defect: Patent or latent malfunction of failure in manufacture or design of any component or subsystem that causes a product to cease operating or causes it to operate in a degraded mode.
FTA: Federal Transit Administration
NTD: National Transit Database
Notice to Proceed: Document issued from the City to the Contractor specifying the date on which the work under the Contract is to be initiated.
RFP: Request for Proposal
Specifications: Part of the contract documents that adequately and completely describes the locations, dimensions, character, properties, requirements and details of the Work to be done by the contractor.
Special Provisions: Contract Document containing requirements that modify or supplement the General Conditions.
Work: Any and all of the labor, material, services, supervision, tools, machinery, equipment, supplies, facilities and support used by the Contractor to generate the results specified, indicated or implied in the requirements described in the contract Statement of Work and/or Specifications.
18 GC.2 PRIME CONTRACTOR
Contractor to act as prime contractor and manage coordinate, and furnish all personnel, equipment, services and supplies necessary to operate the complete transportation program consisting of the fixed route bus service, the advanced reservation paratransit Dial-A-Ride service and the taxi-based demand responsive service.
Contractor will be responsible for meeting all the conditions and requirements specified in all sections of the Request for Proposal and subsequent agreement whether done by their own resources or resources made available through subcontracting with others for the provision of specified services.
GC.3 ASSIGNMENT AND SUBCONTRACTORS
Each bidder acknowledges it is aware and familiar with the requirements related to subletting and subcontracting set forth in Subcontracting Fair Practices Act, commencing with Section 4100 of the Public Contract Code of the State of California. These requirements include a provision that the Contractor shall perform, with its own organization, contract work amounting to at least 50 percent of the contract price.
Each bidder in submitting his bid for the doing of the work or improvement shall in his bid or offer, in accordance with the provisions of Section 4104 of the Public Contract Code of the State of California, set forth the following:
1. Name and address of the place of business of each subcontractor who will perform work or labor or render service to the general contractor in or about the construction of the work or the improvement in an amount in excess of one-half (1/2) of one percent (1%) of the general contractor's total bid or $10,000, whichever is greater.
2. The specific work and dollar amount of work that will be done by each subcontractor.
3. If no portion of the work is to be subcontracted as provided in item 1, insert the word "none" in the space provided and sign below.
NAME ADDRESS SPECIFIC
WORK
DOLLAR
AMOUNT
$
$
$
$
$
Contractor's Signature
19 GC.4 SAMPLE AGREEMENT
A form approved by the City Attorney must be executed between the City and the successful Contractor prior to commencement of any work.
GC.5 NOTICE OF LABOR DISPUTE
Whenever Contractor has knowledge that any actual or potential labor dispute may delay the award of this RFP, Contractor shall immediately notify and submit all relevant information to the City of Bell. Contractor shall insert the substance of this entire clause in any subcontract hereunder.
GC.6 DISPUTES
The Agreement shall be constructed and all disputes hereunder shall be settled in accordance with the laws of the State of California. Pending final resolution of a dispute hereunder, Contractor shall proceed diligently with the performance of this agreement.
Disputes arising in the performance of the Agreement to be awarded which are not resolved by agreement of the parties shall be decided in writing by the City Council or its designated representative. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, the successful Contractor mails or otherwise furnishes a written appeal to the City of Bell Chief Administrative Officer. In connection with any such appeal, the successful Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the City Council or its designated representative shall be binding upon the successful Contractor and the successful Contractor shall abide by the decision.
Performance During Dispute
Unless otherwise directed by the Chief Administrative Officer, successful Contractor shall continue performance under the Agreement while matters in dispute are being resolved.
Claims for Damages
Should either party to the Agreement to be awarded suffer injury or damage to person or property because of any act or omission of the other party or of any of its employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage.
Remedies
Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the City and the successful Contractor arising out of or relating to the Agreement or any breach thereof, will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction. The parti es shall further agree that the proper venue for any court action shall be in the Superior Court of Los Angeles County for state court actions and the United States District Court for the Central District of California sitting in Los Angeles.
20 Rights and Remedies
The duties and obligations imposed by the Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the City or successful Contractor shall constitute a waiver of any right or duty afforded any of them under the Agreement, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing.
GC.7 ASSUMPTION OF RISK OF LOSS
Unless otherwise provided, Contractor shall have title to and bear the risk of loss of or damage to the items purchased hereunder until they are delivered in conformity as outlined in the RFP at the F.O.B. point specified herein, and upon such delivery Contractor’s responsibility for loss or damage shall cease, except for loss or damage resulting from Contractor’s negligence.
GC.8 WAIVER OF TERMS AND CONDITIONS
The failure of the City or the successful Contractor to enforce one or more of the terms or conditions of the Agreement or to exercise any of its rights or privileges, or the waiver by the City of Bell any breach of such terms or conditions, shall not be construed as thereafter waiving any such terms, conditions, rights, or privileges, a nd the same shall continue and remain in force and effect as if no waiver had occurred.
GC.9 INDEMNIFICATION
To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s reckless or willful misconduct, or arising from Contractor’s indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
21 c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to per form the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
Contractor shall incorporate similar, indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.
GC.10 INTEREST OF MEMBERS OF THE CITY
The successful Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the City or any other interest which would conflict in any manner or degree with the performance of its services hereunder. The successful Contractor further covenants that in the performance of this Agreement no person having any such interest shall be employed by successful Contractor.
GC.11 TERM OF CONTRACT
The term of this contract will be for three (3) years.
GC.12 TERMINATION FOR DEFAULT
Upon failure of the successful Contractor to make satisfactory progress or adequately correct deficiencies to abide by the terms of the Agreement, or to obtain, furnish or keep in force any required permit, license, bond or insurance, the City shall have the right to terminate the Agreement for default. Written notice of termination shall be mailed to the successful Contractor at its address. Notice shall be effective when mailed. Upon receipt of notice, the successful Contractor shall immediately stop work and relinquish all project files to the City. The City may thereafter pursue the work or hire another project manager to do so and charge the successful Contractor liquidated damages.
22 GC.13 LIQUIDATED DAMAGES
It shall be agreed by the parties to the Agreement that time is of the essence, and in the event of delay in starting the work or the delivery of the equipment, goods, services, and personnel required for project implementation and training or equipment be yond the date set forth in the Agreement, damage will be sustained by the City and that it is or will be impracticable to determine the actual amount of the damage caused by reason of such delay. It is therefore agreed that the successful Contractor will p ay to the City the sum of five hundred dollars ($500) for each working days delay in starting the work, as set forth in the Agreement beyond any timeline or due date, or authorized extension.
These damages shall be deducted from any monies due, or which may thereafter become due, to the successful Contractor under the Agreement or may be recovered by the City through any lawful means.
The successful Contractor will be granted an extension of time and will not be assessed liquidated damages for any portion of the delay in performance which would be excused pursuant to the force majeure provisions of the Agreement, provided that the successful Contractor shall notify the City’s representative in writing of the causes of delay within three (3) business days from the beginning of any such delay.
The successful Contractor shall bear the burden of proof to establish that any delay is subject to the force majeure provisions of the Agreement.
GC.14 CANCELLATION OF AGREEMENT
In any of the following cases, the City shall have the right to cancel the Agreement without expense to the City: (1) the successful Contractor is guilty of misrepresentation; (2) the Agreement is obtained by fraud, collusion, conspiracy, or other unlawful means; or (3) the Agreement conflicts with any statutory or constitutional provision of the State of California or the United States. This section shall not be construed to li mit the City’s right to terminate the contract for convenience or default, as provided herein.
GC.15 FORCE MAJEURE
The successful Contractor shall not be liable for any failure to perform if acceptable evidence has been submitted to the City that failure to perform the Agreement was due to causes beyond the control and without the fault or negligence of the successful Contractor. Examples of such causes include acts of God, civil disturbances, fire, war, or floods, but do not include labor related incidents such as strikes or work stoppages or unavailability of any product to be supplied to the City.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any government al agency, including the Agency, if the Contractor shall within ten (10) days
23 of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced dela y when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the Ci ty for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.
GC.16 INSPECTION AND ACCEPTANCE
All items and/or invoicing are subject to final inspection and acceptance by the City of Bell, at destination. Final inspection will be made within a reasonable time after receipt of items hereunder. The City reserves the right to withhold final payment un til the final inspection and acceptance of all work.
GC.17 EXCESS REPROCUREMENT LIABILITY
Contractor shall be liable to the City of Bell, for all expenses incurred by the City in reprocuring elsewhere the same or similar items or services offered by the Contractor hereunder, should Contractor fail to perform or be disqualified for failure to me et terms and conditions set forth herein. Such procurement expense obligation by Contractor shall be limited to the excess over the price specified herein for such items or services.
GC.18 DELIVERY
If applicable, the services and/or product described herein are/is to be delivered to the City of Bell Community Center 6250 Pine Avenue, Bell, CA 90201.
GC.19 METHOD OF PAYMENT
City will pay successful Contractor in accordance with the following terms and procedures: Successful Contractor shall submit written invoices to City by the 15 th of each month clearly detailing the services furnished by successful Contractor during the preceding month and for all other supplies and services provided by successful Contractor. City shall pay all undisputed portions of the invoice within forty -five ( 45) calendar days after receipt of the invoice in accordance with its standard warrant procedures. Clear reference must be made to the purchase order (P.O.) number, the time period that the work was performed, itemization of the work and/or reference to the payment schedule and identification of the contractor’s taxpayer identification number.
GC.20 ANNUAL COST ADJUSTMENT
Cost Adjustments for the second and subsequent years will be made to the Contractors annual prices using the annual indexes of the ”Consumer Price Index for All Urban Consumers, Los Angeles Area-all items as published by the U.S.
Department of Labor, Bureau of Labor Statistics. This adjustment will be made in first month of each new contract year.
GC.21 NON-RESTRICTIVE CLAUSES
If applicable, wherever brand, manufacturer or product names are indicated in these specifications, they are included for the purpose of establishing identification and a
24 general description. Wherever such names appear, the term “or approved equal” is deemed to follow. The decision whether a proposed unit is an approved equal will be made by the City. Specifying a brand name in the specification shall not relieve the successful Contractor, or any subcontractor or supplier, of the responsibility to design and produce a unit which fully meets the performance specifications, the warranty and any other contractual requirements.
GC.22 INSURANCE
Successful Contractor shall at all times during the term of this Agreement for PUBLIC TRANSPORTATION SERVICES, carry, maintain, and keep in force and effect, with an insurance company admitted to do business in California, rated “A” or better in the most recent Best’s Kay Insurance Rating Guide, and approved by the City of Bell:
(1) A policy or policies of broad -form commercial general liability insurance with minimum limits of $1,000,000 (one million dollars) combined single limit coverage and an annual aggregate limit of $5,000,000 against any injury, death, loss or damage as a resu lt of wrongful or negligent acts by successful Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement;
(2) Automobile liability insurance, with minimum combined single limits coverage of $5,000,000 (one million dollars);
(3) Workers compensation insurance with a minimum limit of $1,000,000 (one million dollars) or the amount required by law, whichever is greater on a form approved by the City Attorney.
City of Bell and, its officers, employees, attorneys, and designated volunteers shall be named as additional insureds on the policy(ies) as to commercial general liability bodily injury and property damage coverages and automobile coverages with respect to liabilities arising out of successful Contractor’s work under this Agreement. Each insurance policy required by this Section GC.20 shall be endorsed as follows: (1) the insurer waives the right of subrogation against the City and its officers, employees, agents and representatives; (2) the policies and primary and non -contributing with any insurance that may be carried by the City; and (3) the policies may not be canceled or materially changed except after thirty (30) days prior to written notice to the City of Bell.
All insurance coverage shall be confirmed by execution of endorsements on forms provided by the City of Bell. Successful Contractor is required to file the completed policy endorsements with the City of Bell and on or before the Effective Date of this Agreement, and to thereafter maintain current endorsements on file with City of Bell. The completed endorsements are subject to approval of the City of Bell. If for any reason it shall not be possible to obtain endorsements on the City of Bell forms, the under lying insurance policies are nonetheless required to include the terms and conditions set forth on City of Bell forms unless otherwise agreed by the Chief Administrative Officer.
25 GC.23 CERTIFICATE OF NON-COLLUSION
Contractor’s must represent and warrant that all submittals for this work are genuine and not sham or collusive or made in the interest of or on behalf of any person not therein named, and that the Contractor has not, directly or indirectly, induced or solicited any other Contractor to put in a sham Proposal or any other person, firm or corporation to refrain from proposing, and that the Contractor has not in any manner so ught by collusion to secure to the Contractor or another Contractor an advantage over any other Contractor.
GC.24 PATENT AND COPYRIGHT INFRINGEMENT
In lieu of any other warranty by the City or the successful Contractor against patent or copyright infringement, statutory or otherwise, it is agreed that the successful Contractor shall defend at its own expense any claim or suit against the City on accou nt of any allegation that any item furnished under this Agreement or the normal use or sale thereof arising out of the performance of this Agreement, infringes on any present existing United States letter patent or copyright and the successful Contractor shall pay all costs and damages finally awarded in any such suit or claim, provided that the successful Contractor is promptly notified in writing of the suit or claim and given authority, information and assistance at the Contractor expense of same.
However, the successful Contractor will not indemnify the City if the suit results from:
(1) City’s alteration of a deliverable, such that said deliverable in its altered form infringes upon any presently existing United States letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by the Contractor when such use in combination infringes upon an existing United States letters patent or copyright.
The successful Contractor shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof. The successful Contractor shall not be obligated to indemnify the City under any settlement made without the Contractor’ s consent or in the event the City fails to cooperate fully in the defense of any suit or claim, provided, however, that said defense shall be at the Contractor’s expense. If the use or sale of said item is enjoined as a result of such suit or claim, the C ontractor, at no expense to the city, shall obtain for the City the right to use and sell said item, or shall substitute an equivalent item acceptable to the City and extend this patent and copyright indemnity thereto.
GC.25 CONFLICTS OF INTEREST
Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of t he Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
26 No officer or employee of the Agency shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, direct ly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
GC. 26 WARRANTIES
Contractor warrants all Work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non- conforming materials incorporated into the Work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the Work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of Bell any defect in the Work or non -conformance of the Work to the Agreement, commence and prosecute with due diligence all Work necessary to fulfill the terms of the warranty at his sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expen se, repair and replace any portions of the Work (or work of other contractors) damaged by its defective Work or which becomes damaged in the course of repairing or replacing defective Work.
For any Work so corrected, Contractor's obligation hereunder to co rrect defective Work shall be reinstated for an additional one-year period, commencing with the date of acceptance of such corrected Work. Contractor shall perform such tests as the City may require verifying that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In th e event that c ontractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non -conforming Work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.
Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand. This provision may be waived in Exhibit “B” if the services hereunder do not include construction of any improvements or the supplying of equipment or materials.
27 GC.27 ORDER OF PRECEDENCE
In the event of any conflict, the order of precedence of the contract documents is as follows:
The Agreement and any written amendment thereto
General Conditions
Scope of Work/Specifications
A modification to this Agreement shall take its precedence from only those specific terms it amends. All other terms and conditions shall remain unchanged.
GC.28 CALIFORNIA AIR RESOURCES BOARD
Contractor must comply with all federal, state, and local air pollution control laws and regulations applicable to the Contractor.
28 SECTION 3 – SPECIFIC CONTRACTOR REQUIREMENTS
The Contractor shall provide a plan in the proposal that describes in detail the performance and function of all personnel. An essential component of this plan should be a list of positions necessary to support the provision of the service. The Contractor shall also provide a plan in the proposal that describes all supervisory tasks and requirements necessary for the project including: schedule adherence checks, complaint investigation and response, report writing, and training. In addition, the plan should include a list of all positions necessary to meet those requirements.
CR.1 Qualification of Contractor.
Contractor must meet the minimum qualifications set forth to be considered eligible to provide the proposed service.
Contractor must:
1.1 Be a transportation or organization experienced in the provision of transportation services for a minimum of five (5) years.
1.2 Be financially sound. Contractor to submit a detailed company portfolio including the company’s financial viability within the past five (5) years, credit references, on-going projects and all pending litigations which the company may be directly or indirectly involved.
1.3 Commit vehicles to Public Transportation Program to be able to handle the highs and lows of the demand.
1.4 Make an effort to allocate multilingual speaking drivers with emphasis in Spanish.
1.5 If work forces are independent contractors, Contractor shall clearly indicate this in the proposal.
1.6 An organizational chart must be submitted.
1.7 A minimum of three (3) references of prior and/or current clients for whom the Contractor has provided similar services. References should include the name of the client agency, description of services provided, contract amount, period of performance, client contact name, telephone number, physical and e -mail address.
1.8 Abide by the guidelines set forth by Federal Transit Administration (FTA) Title 49, Part 37, Transportation Services for Individuals with Disabilities (ADA).
29 CR.2 Staffing Requirements.
Contractor shall provide all necessary management and administrative personnel whose expertise, experience and responsiveness shall ensure efficient operation of the fixed route bus service and the paratransit Dial -A-Ride Service and demand response Taxi transportation services described herein. The Contractor shall furnish all facilities, equipment, supplies, vehicle maintenance, and services required in the operation unless otherwise specifically identified in the RFP. Service shall be managed by the Cont ractor in accordance with City policies and procedures and within the parameters established by the City. The transportation program is financed by the funds received from the City’s Proposition A Local Return fund s; and other subsidies. Therefore, Contractor shall agree to comply with any conditions required by the City of Bell or the Los Angeles County Metropolitan Transportation Authority (LACMTA).
2.1 Personnel. The Contractor must notify in writing to the City when new hires or reassignments of project personnel. In addition, City shall be notified regarding any changes in the proposed personnel duties or hours that deviate from the original proposal. Personnel changes include the following positions or equivalent:
Project Manager, Data Managers or Analyst(s).
2.2 Drivers. All drivers shall hold California Driver’s License of the Class required to drive transit vehicles and transport passengers and meet all applicable local, state and federal requirements.
2.2.1 Dial-a-Ride (DAR) service – Contractor shall describe in the proposal methods of qualifying drivers for a DAR type of service.
2.2.2 Be alert, clean, careful, courteous, sober, drug free and competent in their driving skills.
2.3 Driver Attire. Drivers will wear a uniform that is clearly distinguishable by the users.
The City will not provide uniforms for the DAR drivers. The burden of uniform purchase is the sole responsibility of the Contractor. The uniform choice will be coordinated and approved the City of Bell. Proposal may include a photograph of the typical driver uniform.
2.4 Data Analyst (or equivalent) . A Data Analyst employed by the Contractor (or equivalent) is required for this project. The Contractor shall ensure that a person proficient in the use of data and preparation of forms, and/or reports at the highest level of accuracy and reliability is a vailable for this project. The Data Analyst (or equivalent) should have previous experience preparing National Transit Database (NTD) reports.
30 CR.3 Operations Management.
Management of the day -to-day operations of the transportation services shall be vested in the Contractor. At all times during hours of operation, there shall be sufficient knowledgeable personnel to cover operational and management aspects of the program, including drivers, office personnel, dispatchers and management staff.
CR.4 Project Manager.
A dedicated Project Manager, who will oversee the proper operation of the Public Transportation Services, shall be identified and his/her resume included in the proposal. At a minimum, the Project Manager shall be a responsible, caring individual with empathy for the disabled and senior citizens who utilize the services. This pe rson must be aggressive in their approach to problem solving, self-motivated, and a proven manager in transit or Dial -A-Ride operations. The Project Manager must be competent in all areas of service provision. The designated individual must be available by telephone during all operating hours to make decisions, supervise staff and provide coordination as necessary. The Project Manager shall be required to attend regular meetings with City staff to determine contract compliance, adherence to performance standards, to troubleshoot problem areas, and to discuss operations, marketing and promotional activities. The City reserves the right to remove the Project Manager, at its discretion, a nd require that the Contractor replace said individual with another Project Manager who is acceptable to the City.
Should Contractor have a need to replace the Project Manager, Contractor shall identify the proposed Project Manager and provide a detailed resume at least thirty (30) days in advance of the replacement date.
CR.5 Administration of Services.
5.1 Adjustment to Service. It is probable that the Public Transportation Services will be adjusted at some future time by the City. Adjustments may include, but are not limited to, expanding or decreasing service hours or days of service, or increasing or decreasing service areas, adjusting fares, or changing reservation requirements. Contractor is required to make changes as requested within thirty (30) calendar days of the receipt of notice. If Contractor cannot or elects not to make the changes requested, or costs cannot be agreed on, the City shall have the option of terminating the contract.
5.2 Record Keeping and Reporting. As a part of the management and administration of the Public Transportation Services, the Contractor shall be required to maintain all project records for good business practices or as required by the City, the Los Angeles County Metropolitan Transportation Authority (LACMTA) and State and Federal laws and regulations. The Contractor will maintain all required monthly operating data and prepare all reports needed to meet the NTD reporting requirements
All reporting documents shall be produced accurately and in a timely manner as indicated herein on a monthly basis as required by the City, and at the frequency established by the City. These reports shall be submitted in a form compatible with the existing format. The Contractor shall submit additional written reports as requested by the City for specific purposes. Reports shall include, but are
31 not limited to: monthly statistical reports that include; ridership by time of day; and drivers‟ logs and dispatch logs for dates requested for the purpose of documenting on-time performance standards.
5.3 Incident Reports . All drivers shall be required to complete “Incident Reports” arising out of any unusual occurrences during service. Such reports m ust be submitted to City of Bell review within forty-eight (48) hours and shall be submitted after incidents such as, but not limited to: disputes with passengers, passenger complaints, passenger injury, illness or misconduct, or situations that do not follow established policies.
5.4 Accident Reports. All patron and vehicle accidents shall be reported to City of Bell by telephone immediately during normal business hours and not later than 8:00 a.m. the following day (regardless of the amount of damage or lack thereof) and a police report must be immed iately obtained from law enforcement agency that responded to accident. The Contractor must submit written Accident Reports to the City within twenty-four (24) hours of any accident.
5.5 Inspection of Operational Records. The City reserves the right to audit all of the Contractor’s operational records related to the Public Transportations Services.
5.6 Management Reports. The Contractor shall furnish a report with each month’s billing giving standard boarding, trip information in terms of miles and hours, and meter cost and other statistics. The number of trips shall be reported separately from the number of riders transp orted. The Contractor shall furnish additional reports at the City’s request.
5.7 Monitoring Customer Satisfaction. Contractor shall design and apply a Customer Survey instrument that will collect information and measure the degree of customer satisfaction with the services being provided. Contractor is encouraged to use internet or web-based instruments to facilitate customer feed- back.
Contractor shall submit a plan and methodology for collecting customer feed-back and measuring satisfaction to the City of Bell for its approval. Results of the survey shall be reported to the City quar terly by an independent firm retained by the contractor for the purpose of tabulating and reporting the results of the customer service survey.
5.8 Criticism and Initiative. The Contractor will work closely with the City to make the service as responsive, cost effective, and complaint-free as possible. Because of the Contractor’s expertise, the City will expect the Contractor to observe the Dial- A-Ride Program with a critical eye and suggest changes that will improve any and all aspects of the service, including city administrative practices.
5.9 Complaints. The contractor shall institute a procedure for receiving, logging and resolving customer and citizen complaints by collecting pertinent information and deriving a resolution. City reserves the right to exclude any of Contractor’s employees or drivers from participating in the Dial-A-Ride Program due to findings relating to a complaint or service issue. Complaints and their resolution shall be reported to the City of Bell within 10 days of their receipt.
32 CR.6 Personnel Practices.
6.1 Fair Employment Practices . The Contractor must not discriminate in its recruitment, hiring, promotion, demotion or termination practices on the basis of race, religious creed, color, national origin, ancestry, gender, age or physical disability in the performance of any Agreement with the City, and shall comply with the provisions of the State Fair Employment Practices Act, the Federal Rights Act of 1964 and all amendments thereto, and the Americans with Disabilities Act of 1990. Proposal shall include a br ief statement of intent to comply with the aforementioned laws.
6.2 Firms, Employees, Standards. Proposals shall include a brief description of the Contractor’s hiring and disciplinary practices, including a description of employee training, counseling, and disciplinary procedures. Give a brief description of the contents of the firm’s employee manual and state the ways in which this document applies to the Public Transportation Services Program
6.3 Personnel Policies and Procedures . Proposal shall include a description of the Contractor’s personnel policies and procedures regarding, at a minimum:
reimbursement for sick leave; holiday and vacation pay; wage scales; overtime policy; and family leave. Contractor’s personnel policies sh all be in conformance with all applicable State and Federal laws.
6.4 Established Accident/Emergency Procedures. Proposal shall include a description of the procedures the Contractor has established to address the needs of passengers (particularly the frail, senior citizen and disabled) in emergency situations (i.e., vehicle accident, patron injury or on-board illness, earthquake, fire or related physical episodes ) and a statement of how these procedures are conveyed to the drivers. Also included shall be a copy of formalized written instructions the firm has established outl ining the duties of a driver following an accident.
6.5 Safety and Training . Proposal shall include a description of a comprehensive safety plan that the Contractor has adopted and that demonstrates the Contractor’s commitment to safe transportation. The training plan must have a minimum of sixty (60) hours of new -hire orientation and driver training in the following areas: vehicle handling and safety; defensive driving techniques; emergency first aid; cardiopulmonary resuscitation; passenger assistance and handling; empathy/sensitivity training, mobility device securement, and customer service training. Drivers must receive this training before assignment to a vehicle or within sixty (60) days of hire. The City also requires ongoing training for office personnel and the Project Manager.
33 This training shall consist of more than just attendance at regularly scheduled safety meetings and corporate management meetings. The Contractor shall provide a written policy statement in its employee handbook or manual that stresses the important of employee customer service and interaction with patrons (i.e., answering telephone calls promptly, conveying a friendly attitude, and providing a quick response to requests for service or information).
The City’s goal is to not receive any citizen complaints in any given month.
Contractor shall provide the name of a person trained and designated as the safety and training coordinator who shall report to the City as requested on safety and training issues and accident statistics as requested.
6.6 California Department of Motor Vehicles ( DMV) “ Pull Notice” Practices . Proposal shall include a description of how employees and prospective employees are screened with respect to holding a valid driver’s license for the type of vehicle to be driven; how often DMV checks are made on existing employees with respect to driving infractions, outdated licenses, failure t o appear, etc. State the firm’s standards regarding drivers‟ records, and what steps are taken with those who do not meet those standards.
6.7 Physical Examinations Practices. Proposal shall include a description of any general pre-employment physical examination required by the Contractor.
6.8 Drug and Alcohol Compliance. Proposal shall include a description of its drug and alcohol testing program.
6.8.1 The Contractor shall comply with the City’s mandatory controlled substance and alcohol testing certification program for taxicab drivers adopted in accordance with the provisions of California Government Code Section 53075.5 (b)(3)(A). Additionally, the City, as a grantee of the United States Department of Transportation (USDOT) requires compliance with Federal Transit Administration (FTA) drug and alcohol testing rules, including, without limitation, Title 49 of the Code of Federal Regulations (CFR), Part 655 (Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations) and Part 40 (Procedures for Transportation Workplace Drug and Alcohol Testing Programs) and
Contractor shall comply with the FTA‟s drug and alcohol testing rules.
6.8.2 As used in this section, “safety-sensitive” functions are defined as follows:
a. Operating a revenue service vehicle, even when not in revenue service;
b. Operating a non-revenue service vehicle, when it is required to be operated by a Commercial Driver’s License (CDL) holder; c. Controlling dispatch or movement of a revenue service vehicle;
34 d. Maintaining (including repairs, overhaul, and rebuilding) a revenue service vehicle or equipment used in revenue service; e. Carrying a firearm for security purposes.
Note: Any supervisor who performs, or may be required to perform any of the functions listed above is also considered a safety-sensitive employee.
Contractor has the responsibility to review and analyze all job functions within the company to determine which job classifications are considered “safety-sensitive”.
Contractor must certify that it has or will establish and implement a drug and alcohol testing program in accordance with the requirements of 49 CFR Part 40 and Part 655.
City must certify annual compliance to FTA and shall provide assistance to Contractor in completing annual Management Information Systems (MIS) reports; therefore, the Contractor shall comply with the following:
6.8.3 Contractor shall provide annual statistical reports, using the applicable forms required by the FTA, ( for the year ending in December ) to the City, by February 15 of each year. These reports include training records and statistics for all of the following required types of tests:
a. Pre-employment
b. Random
c. Post – Accident
d. Follow-up
e. Return to Duty
6.8.4 On Pre -Employment tests, Contractor shall provide the City with a complete list of covered employees with negative pre -employment test results, completed USDOT Federal Custody and Control Form (CCF) and completed USDOT Breath Alcohol Testing form. Results of testing shall be made available to the City upon request.
6.8.5 Contractor shall retain the following records for a five (5) year period:
a. Verified Positive Drug screen results
b. Alcohol Test Records of 0.02 or greater
c. Documentation of Refusal to take a required drug or alcohol test d. Documentation of employee disputes
e. Evidential Breath Device calibration documentation
f. Employee evaluation and referrals
g. Annual MIS reports
35 6.8.6 Contractor shall retain the following records for a period of three (3) years:
a. Information obtained through previous employer record checks
6.8.7 Contractor shall retain the following records for a period of two (2) years:
a. Records related to the collection process (excluding EBT Calibration)
b. Education and Training Records
6.8.8 Contractor shall retain the following records for a period of one (1) year:
a. Alcohol test results of less than
0.02 b. Records of negative drug test
results
CR.7 Technical Equipment.
7.1 Computer Assisted Dispatch / Routing System . The Contractor shall provide the hardware, software, telephone line, accompanying equipment and necessary training to create and fully implement a computer -assisted dispatch / routing system. The proposal should fully describe the Dispatch system that will be used.
7.2 Telephone Equipment . A telephone system is required to have multiple telephones capable of handling the number of expected calls. Contractor shall answer calls within thirty (30) seconds, and hold times shall not exceed two (2) minutes.
7.3 Telephone Lines. Contractor shall provide at least one (1) dedicated toll-free telephone number for the Dial-A-Ride Program reservations. If requested at the time contract expires, Contractor shall relinquish ownership of all toll-free telephone numbers to the City of Bell and Contractor shall take the burden of any applicable charges in the transferring of ownership of toll-free number.
7.4 Dispatch Office Hours.
7.4.1 Dial-A-Ride Program, Contractor dispatching office shall be available to take reservations Monday through Friday from 7:00am
a.m. to 5:00pm and on Saturday 9:00am-3:00pm.
7.4.2 Dial-A-Cab Program, Contractor dispatching office shall be available to take reservations Monday through Sunday from 5:00am-8:00pm
As the Dispatcher is an invaluable component of a successful program, the Dispatcher shall have demonstrated experience in dispatching and putting together shared rides, in a timely manner with bilingual Spanish English abilities.
7.5 Radio Equipment . The Contractor shall be responsible for equipping two -way radios or other advanced communication devices connecting each vehicle used in the fixed route bus service and the paratransit Dial-A-Ride service with the
36 service to dispatch facilities. The Proposal shall indicate the type, model and style of the radio system utilized, and document that its radio communication service system will allow communication in all areas of service area, satellite points and contain a back-up system.
7.6 Electronic Swipe Card Readers.
Contractor to install in all vehicles used in the Bus Service and Paratransit an electronic swipe card reader capable of interfacing with a GPS, an electronic billing system and a computer data management system.
7.7 Other Equipment. Each vehicle shall be equipped with a fire extinguisher, taxi meter (optional) with a current approval and inspection by the Department of Weights and Measures, a device for alerting authorities in case of hijacking or robbery, and a digital terminal for receiving rider information.
CR. 8 Gratuities.
Under no circumstance shall the driver or contracted personnel for the Public Transportation program accept gratuities and/or tips from the patron or public when operating under contract with the City of Bell.
CR.9 Facilities.
Contractor shall provide the address(es) of the proposed facility(ies) for the fixed route Bus program, the paratransit Dial -A-Ride program and the demand responsive Taxi based transportation program. Describe the facility in detail, including the size of vehicle storage area, service operations, dispatch area, office space, vehicle maintenance, and fueling and washing facilities. Proposal shall indicate other services, if any, which are conducted within the same facility. Proposal shall describe all safety related training for on-site personnel.
CR.10 Service Penalties.
10.1 Service Complaint Penalties.
10.12 Service complaints include, but are not limited to: missed pick-ups, failure to pick -up, late (xx minutes or greater) pick -ups, and/or rude behavior (including asking/demanding tip).
10.13 For every third (3 rd) verified complaint the City receives about the contractor, it will deduct one hundred dollars ($100.00) per verified complaint during any calendar month. Thus creating a three hundred dollar ($300.00) deduction in any calendar month if there were three v erified complaints.
10.14 City will notify Contractor in writing that said penalty is imminent and request Contractor to reduce their invoice by the penalty amount in the following month’s invoice.
10.15 Invoice shall clearly identify such transaction.
37 FIXED ROUTE BUS AND ADVANCED RESERVATION PARATRANSIT
TRANSPORTATION SERVICES SECTION: LA CAMPANA
SECTION 4- SCOPE OF WORK AND TECHNICAL SPECIFICATIONS
This scope of work is to provide for the complete management, operation and maintenance of the fixed route bus service serving the general public and advanced reservation paratransit transportation service for qualified senior citizens and disabled residen ts. All General Requirements in Section 3 of this RFP shall apply to this scope of work.
SP.1 Background
The City of Bell is located in the southeastern portion of Los Angeles County. The City has an estimated population of 37,000 residents and covers an area of approximately 2.7 square miles.
The community is composed of low - and middle-income families. Census bureau indicates that 1,964 Bell residents are over the age of 60 and that 7,638 residents are physically disabled.
SP.2 Qualifications and Related Work Experience.
The Contractor shall demonstrate that it is fiscally solvent and financially competent to meet the terms of the RFP and provide the service as specified herein. Contractor shall adhere to the same guidelines referenced in Section 3, General Requirements.
SP.3 Management and Organization.
Contractor to demonstrate that it has the management qualifications, experienced staff (or process of hiring qualified staff), and organizational structure to provide bus transportation and paratransit services. Management of the day -to-day operations of t he bus transportation and paratransit service shall be vested in the Contractor. At all times during hours of operation, there shall be sufficient knowledgeable personnel to cover operational and management aspects of the program, including drivers, office personnel, dispatchers and management staff.
Contractor shall include the following in its proposal:
3.1 An organizational chart showing the unit or division responsible for the bus and paratransit operations relative to the Contractor’s structure.
3.2 A detailed organizational chart for the unit responsible for the bus and paratransit services, including the names of key management and staff.
3.3 Resumes for key staff identified in the detailed project organizational chart.
38 SP.4 Project Manager.
Refer to Section 3, General Requirements, subsection
SP.5 Administration.
Contractor shall provide all necessary management and administrative personnel whose expertise, experience and responsiveness shall ensure efficient operation of the bus transportation service and the paratransit DAR service described herein. The Contracto r shall furnish all facilities, equipment, supplies and services necessary to operate the bus transportation and paratransit transportation program unless otherwise specifically identified in this document
5.1 Hiring, Training and Supervision of Drivers . Describe recruiting and hiring practices to ensure the availability of qualified drivers. Include a description of any driver incentive programs or other mechanisms to enhance driver performance. Due to the critical importance of customer relations training for drivers, Contractor to provide a detailed description of their proposed driver training program. The proposed training program shall at minimum include the following areas:
5.1.1 Department of Motor Vehicles (DMV) and other applicable laws and regulations
5.1.2 Safe vehicle operations
5.1.3 Operation and usage of radios and other vehicle equipment
5.1.4 Defensive driving
5.1.5 Customer relations
5.1.6 Sensitivity training
5.1.7 Working with mobility assisted devices
5.1.8 Knowledge of service area frequent destinations and street network
5.1.9 Map reading
5.1.10 Fare collection
5.2 Hiring, Training and Supervision of Personnel involved in Customer Service Functions: Reservations, Scheduling and Dispatch. Describe recruiting and hiring practices to ensure the availability of qualified reservationists, schedulers and dispatchers. Describe the number of hours and type of training proposed for the personnel. Include a description of any employee incentive programs or other mechanisms to enhance personnel performance.
5.3 Hiring, Training and Supervision of Mechanics. Describe recruiting and hiring practices to ensure the availability of qualified mechanics. Describe the number of hours and type of training proposed for mechanics. Include a description of any employee incentive programs or other mechanisms to enhance personnel performance.
39 SP.6 Fixed Route Bus Service Program Operation
6.1 Eligible Users. The Bus can be used by any resident.
6.2 Days and Hours of Operation:
The Bus shall operate on the following days and hours:
Week Days Monday - Friday Week Ends (Saturday Only) Holidays 7:00 AM to 7:00 PM 11:00 AM to 5:00 PM No Service
6.3 Holidays
Holidays on which Contractor will not provide service are New Years Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day (4th of July), Labor Day, Thanksgiving Day and Christmas Day.
6.4 Annual Service Hours
Weeks Days Served Daily Service Hours Total Service Hours 52 5 12 3,120
52 1 (Saturdays) 6 312
Less Holidays 8 12 -96
Total Service Hours 3,336
6.5 Estimate Bus Ridership
The City estimates that the ridership of the shuttle will be between 3,900 – 4,200 per month.
6.6 Fares.
The current fare is .50 cents per rider and are able to use up to 25 one way trips per month.
The contractor will be responsible for collecting the fare according to the fare structure established by the City. Contractor shall collect fares by means of using a fare box.
Contractor will also be responsible for counting the fares daily, reconciling the receipts with the ridership, and deducting the fare revenues from the monthly invoice.
6.7 Bus Route
See Exhibit H for the map of the fixed route and Exhibit I for the stop times of the major intersections.
6.8 Vehicle (Bus)
Contractor shall be responsible for providing a backup bus for the fixed route with a capacity for 18 passengers. A description shall include the year, make, model, alternative fuel type (if available), estimated mileage of vehicle, and if the vehicle meets the Americans with Disabilities Act (ADA) accessibility requirements shall be included in the proposal.
40 SP.7 Advanced Reservation Taxi Paratransit Program Operation (Dial-A-Cab) :
The Dial-A-Cab (DAC) program provides demand-responsive service based upon the curb -to- curb c oncept for registered riders who are senior citizens and/or disabled. Drivers are not permitted to assist a passenger to and from the door of any residence or building but will provide assistance in boarding and deboarding the vehicle. Contractor shall ensure that vehicles are ADA compliant.
7.1 Service Area.
a. Anywhere within the City of Bell boundaries.
b. Anywhere within a five (5) mile radius of the pickup location within the City of Bell for general purposes.
c. Anywhere within an eight (8) mile radius of the approved pickup location within the City of Bell for medical purposes for locations listed below.
7.2 Accessible Medical Locations
a) Medical Center (9515 Telegraph Road, Downey Ca 90240) b) Kaiser (9449 Imperial Highway Downey CA 90242)
c) Medical Offices located between (9000 and 9600 Telegraph Downey Ca) d) Kaiser Permanente Hospital (9400 Rosecrans Ave. Bellflower CA e) Community Hospital (2623 E. Slauson Ave. Huntington Park, Ca 90255) f) St. Francis Hospital and associated medical facilities within two blocks of St. Francis Hospital, Lynwood, 3630 E. Imperial Highway Lynwood) g) Rancho Los Amigos Hospital (7601 E. Imperial Highway Downey Ca) h) PIH Health Hospital 11500 Brookshire Ave. Downey Ca
i) Kaiser 7825 Atlantic Avenue Cudahy
j) Davita Inc. Dialysis Center, Lynwood
k) Kidney Dialysis Care Units, Lynwood
7.3 Eligible Users. The DAC service is restricted to residents of who are either 60 years of age and older or are physically disabled, regardless of age.
7.4 Client Management Services. Contractor will issue a swipe card to the resident via mail. The swipe card will be capable of interfacing with a GPS system, an electronic billing system and a computer data management system. Contractor may negotiate with the City a location at a City facility to perform this service if selected contractor’s operation center is not conveniently located to serve the residents of the City of Bell.
7.5 Fares. Participants pays a .50¢ charge per trip. The contractor will be responsible for collecting the fare according to the fare structure established by the City. Contractor will also be responsible for counting the fares daily, reconciling the receipts with the ridership, and deducting the fare revenues from the monthly invoice.
41 7.6 Response Time. All vehicles shall arrive within a twenty (20) minute window of the scheduled pickup time (ten (10) minutes before and ten (10) minutes after).
7.7 Pick-Up and Drop-Off Policy. Vehicles will offer curb-to-curb service for eligible riders. In cases where the rider is not waiting at the curb, the driver will beep the horn gently to signal arrival. The driver will wait ten (10) minutes from the designated pick-up time for the passenger to arrive at the designated pickup location.
7.8 Advanced Reservation Period Contractor will be allowed to require a maximum advanced reservation of 24 hours prior to the desired pick -up time. Contractor may waive this requirement if conditions and vehicle availability allow a more immediate pick-up time at no additional cost to the City.
7.9 Days and Hours of Operation:
The Advanced Reservation DAC Transportation Services will be provided during the following times.
Weekdays Monday - Friday Weekends Saturday - Sunday Holidays 5:00 AM to 8:00 PM 5:00 AM to 8:00 PM No Service
7.10 Annual Service Hours
Weeks Days Served Daily Service Hours Total Service Hours 52 5 11 2,860
52 1 (Saturdays) 6 312
Less Holidays 8 11 - 88
Total Service Hours 3,084
7.11 Holidays
Holidays on which Contractor will not provide service are New Year’s Day, Independence Day (4th of July).
7.12 Reservations, Scheduling and Dispatch Functions.
Contractor to describe the companies system making reservations, scheduling and dispatching including the following items
7.12.1 Telephone system capabilities, number or lines (dedicated to DAC service), and equipment to schedule reservations and provide customer information, including Telephone Digital Display (TDD) capability.
42 7.12.2 Scheduling and dispatching system software and hardware to be used and capabilities in terms of:
7.12.2.1 Maintaining a list of patrons and patron ride history
7.12.2.2 Customer convenience (ride time, scheduled pick-up time)
7.12.2.3 Schedule integrity and on-time performance monitoring
7.12.2.4 Providing subscription, next-day and real-time reservations and dispatch
7.12.2.5 Electronic equipment to track vehicle location an verify “no- show” trips
7.12.3 Days, hours and staffing of all customer service functions as well as practices and procedures to ensure that customers receive timely and friendly service.
7.12.4 Dispatching software, locater systems, radio communications and other technologies and equipment (i.e., Mobile Data Terminals, Automatic Vehicle Location system) to ensure on -time performance, service quality, service monitoring and attainment of performance standards.
7.13 Annual Operating Statistics. Advanced Reservation Dial-A-Cab Program
Period Total Passengers
2020-2021 1,814
2021-2022 3,180
SP.8 Vehicles - Advanced Reservation Paratransit Dial-A-Cab program
8.1 Contractor to Provide Vehicles for Dial-A-Cab Paratransit Program. a. Vehicles. The Contractor shall be responsible for providing one primary and one back-up vehicle for the Dial-A-Cab Program. The proposal shall fully describe the vehicles that will be used in the Dial-A-Cab Program. The description shall include the year, make, model, alternative fuel type (if available), estimated mileage of vehicle, and if the vehicle meets the Americans with Disabilities Act (ADA) accessibility requirements.
43 b. Condition. All proposed vehicles provided by the Contractor must meet California Highway Patrol (CHP) inspection requirements, and all other vehicle systems must be in good working order. All vehicles must have working air conditioning and be accessible for senior citizens and handicapped persons. Wheelchair accessible vehicles (ramp or lift -equipped) shall be available within the same service parameters as regular sedan service. The wheelchair accessible vehicles shall meet all requirements of the Americans with Disabilities Act (ADA) of 1990 and all applicable amendments thereto.
SP.9 Universal Provisions Applying to All Transportation Vehicles
9.1 Cleanliness of Vehicles. Proposal shall describe the system used to ensure that the vehicles are washed not less than one (1) time per week and the interiors cleaned daily, prior to service. Details to include:
a. Vehicle floors shall be free of water, stains, paper, gum or other sticky substances or debris.
b. Interior and exterior windows shall be free of dirt, dust smudges, hand or fingerprints.
c. Dashboards, wheel wells, rails and ledges shall be kept clean and free of dirt and grease.
d. Seating areas and upholstery shall be vacuumed weekly.
The City reserves the right to remove any vehicle from service that does not meet with City’s cleanliness standards.
9.2 Removal of Vehicle from Service. In the event that the Contractor is instructed by the City or other regulatory agency to remove any equipment from service due to mechanical failure or failure of any kind relating to the specifications included in this document or pertaining to any state code or law, the Contractor shall make any and all corrections and repairs to the equipment, at its own expense, and submit the vehicle for re-inspection prior to it being released back into service.
9.3 Back-Up Vehicle(s). At no such time shall removing a vehicle from service negatively compromise the operation of the program. Contractor shall possess a back-up vehicle of like-kind, capacity and shall meet all local and state compliant specifications. The proposal shall fully describe the vehicles that will be used as a back-up vehicle. The description shall include the year, make, model, alternative fuel type (if available), estimated mileage of vehicle, and if the vehicle meets the Americans with Disabilities Act (ADA) accessibility requirements. Contractor will only bill for the actual service hours the backup unit is used. Cost of possessing the backup unit and maintaining the unit in acceptable conditions should be included in the corresponding capital and maintenance costs on the price sheet.
All proposed back-up vehicles provided by the Contractor must meet California Highway Patrol (CHP) inspection requirements, and all other vehicle systems must be in good working order. All vehicles must have
44 working air conditioning and be accessible for senior citizens and handicapped persons. Wheelchair accessible vehicles (ramp or lift- equipped) shall be available within the same service parameters as regular sedan service. The wheelchair accessible vehicles shall meet all requirements of the Americans with Disabilities Act (ADA) of 1990 and all applicable amendments thereto.
9.4 Vehicle Inspections. The City reserves the right to at any time to inspect, examine or test any equipment used in the performance of operations as described herein in order to ensure compliance with these specifications. The inspections may take the form of vehicle inspections, ride-alongs, visual cleanliness inspections, inspections of records pertinent to the program operations, or other inspections as needed. These inspections will be arranged in advance with the Contractor so that adequate back-up vehicles are provided in the case of vehicle inspections.
9.5 Vehicle Repairs. Contractor shall at no time operate a vehicle in revenue service with visible body damage without consent from City of Bell. This includes any vehicle that sustains significant damage from any cause, fault or no fault of Contractor. Upon approval from City of Bell, Contractor shall repair vehicles immediately when it is determined such damage impairs the proper and safe mechanical operation of the vehicle. All other damage shall be repaired in a reasonable amount of time. At no time, will City of Bell be required to repair, replace or maintain any vehicle required for the operation of the DAR service.
9.6 Operating Equipment and Supplies. Contractor shall at its sole cost and expense maintain stores of fuel, lubricants, tires, and other consumables, repair/replacement parts and supplies required for the maintenance and operation of the vehicles utilized in providing City of Bell DAR service.
9.7 Original Equipment Manufacturer (O.E.M). It shall be the expressed responsibility of the Contractor to assume all coordination with the original equipment manufacturer of the vehicles if necessary to keep the vehicles in safe and good operating condition. This shall include negotiating and processing all vehicle warranty claims through the manufacturer’s own warranty, extended warranties or credits as a result, for the length of time warranty is in effect.
9.8 Vehicle Breakdown. Should a vehicle operated in the is DAR service experience a mechanical failure with passengers on board, a response time of no more than twenty (20) minutes shall be compliant. A road call to a vehicle in service shall generate a written report to City of Bell to include time of call, number of passengers on board, location and cause of breakdown and the time vehicle was replaced or placed back in service. Contractor shall be responsible for the road call. At no time shall a vehicle be left unattended
45 9.9 Marking of/Advertising on Vehicles. Vehicles will be easily recognized and marked as serving the City of Bell. Contractor shall cause only such advertising material, audio, video or similar devices, as many be specified and/or approved by the City of Bell to ever be affixed to such a location or locations on the vehicles as the City of Bell shall direct. No payment or consideration received by the City of Bell in connection with such advertising or notice shall be paid to Contractor.
SP.10 Vehicle Maintenance Program.
Contractor shall assume all responsibility of the proper maintenance of the vehicles. The Contractor shall maintain all vehicles and vehicle equipment required by this RFP in good repair and in a satisfactory condition to the City and include the following:
10.1 Vehicles shall be maintained on a regular schedule with regular preventative maintenance inspections at a minimum of every 3,000 miles or forty-five (45) days, whichever occurs first.
10.2 Vehicle maintenance records shall be kept for at least one (1) year as required by the California Highway Patrol (CHP). In the event of a “Fail” rating from any agency, the Contractor will notify the City within twenty-four (24) hours and will provide corrective actions to bring the vehicle into compliance with motor vehicle inspection standards. The expense of the corrective action will be borne solely by the Contractor.
10.3 Contractor will describe in its proposal the how this maintenance program will be provided, list the personnel or firms who will perform the maintenance, and describe their qualifications for performing transit vehicle maintenance.
SP.11 Preventative Maintenance Program.
The proposal shall outline a clear and detailed, ongoing preventive maintenance program appropriate to the Bus and DAR fleet that meets or exceeds CHP and manufacturer’s standards.
SP.12 Return of Vehicles.
If the City chooses to provide vehicles for the operation of the DAR Program (Option 2), upon termination or completion of the contract term, Contractor shall be responsible for the returning all vehicles to The City of Bell in the condition in which they were received with the exception of normal wear and tear. This includes, but is not limited to, body condition, systems condition and function, all ancillary equipment (intact and functional) and overall vehicle operation and performance. The City of Bell will conduct individual inspections on each vehicle with its last Preventative Maintenance cycle prior to the scheduled return to the City of Bell. The inspection schedule shall be coordinated with the City of Bell, Chief Administrative Officer or designee, with facilities and required support necessary for the inspections to be supplied by Contractor.
12.1 Contractor shall steam clean thoroughly the engine compartment, engine, chassis, transmission, oil coolers, drive train, and suspension prior to inspection.
Such inspections will ensure any necessary repairs are completed and will require Contractor to conduct any needed repairs.
12.2 Contractor shall have seven (7) days in which to complete those repairs once Contractor has been notified of any deficiencies requiring repair. Should for any reason the length of time required to complete repairs would impact the ability to
46 meet service demands, or should through the inspection process it is found that the repairs were not made as instructed by the City of Bell, the City of Bell shall have the right to waive Contractor’s right to make repairs which are necessary to bring vehicles into compliance under the terms of the contract. Under such waiver condition, the City of Bell may make repairs itself, or assign another company of the City of Bell’s choosing to perform all required repairs and charge the Contractor the cost of such repairs from any moneys otherwise owed.
47 DEMAND RESPONSE DIAL-A-RIDE/SHUTTLE SERVICE
SECTION 5- SCOPE OF WORK /SPECIFICATIONS
SP.13 Qualifications and Related Work Experience.
Contractor shall be a Taxicab company or organization with at least three years’ experience in providing taxi service to the elderly and disabled. The Contractor shall demonstrate that it is fiscally solvent and financially competent to meet the terms of the RFP and provide the service as specified herein. Contractor shall adhere to the same guidelines referenced in Section 3, General Requirements. Proposal should describe the company’s organization and related experience in the proposal.
SP.14 Shuttle/Taxi Owner’s Permit.
Contractor shall, at all times during the term of this Agreement, have and maintain a valid Shuttle/Taxi Owner’s Permit to operate taxicabs in accordance with the policies and provisions of the complete chapter and sections in the Municipal Code.
SP.15 Shuttle/Taxi Owner’s Background Check.
Drivers will be subject to a Live Scan Screening by the City of Bell Police Department for those who have submitted an application for a permit to operate in the City of Bell. The City will utilize criteria referenced in the DMV Pull Notice Program to assess eligibility requirements.
SP.16 Gratuities.
Under no circumstance shall the driver or contracted personnel for the Demand Response Dial-A-Ride Program accept gratuities and/or tips from the patron or public when operating under contract with the City of Bell.
SP.17 Dispatch Center.
Contractor shall have a computerized dispatch center capable of dispatching taxis in a timely and efficient manner to the City of Bell. Contractor to provide the necessary personnel to operate the Dispatch Center during normal service hours Monday through Friday 7:00am- 5:00pm and Saturday’s from 9:00am-3:00pm.
SP.18 Project Manager
Contractor to provide a project manager in charge of all the management and day to day operations of the contractor. The project manager will be available during regular business hours. The project manager must have a minimum of three years supervisory experience in public transportation.
SP.19 Shuttle/Taxi Drivers
Driver Qualifications: The Contractor shall furnish drivers who are at all times
a. Licensed to operate a vehicle in the State of California as well as maintain a valid medical certificate and any other licenses required by applicable Federal, State or local regulations.
48 b. Alert, careful, courteous and competent in their driving habits.
c. Neat and clean in appearance
d. Enrolled in the DMV Pull Notice Program, and shall meet the following criteria:
i. No more than three (3) moving violations during the five (5) year period preceding application for this program; and
ii. No more than one (1) moving violation within the twelve (12) month period preceding application for this program; this will continue to be monitored during each semi - annual review of the driving record; and
iii. No reckless driving violations shall be allowed; evidence of reckless driving violation shall be grounds for removal from this program; and
iv. Under no condition shall an applicant be accepted as a driver for this program if he or she has ever been convicted of a felony and/or he or she has ever been convicted of a drug or alcohol offense or had his or her license suspended due to a drug or alcohol offense and, if convicted after employment of such offense, shall be considered grounds for immediate dismissal from this program;
e. The City of Bell may request a summary report periodically on the status of drivers under the DMV Pull Notice Program.
SP.20 Ridership Eligibility:
20.1 Eligible Users. The DAR service is restricted to residents of who are either 65 years of age and older or are physically disabled, regardless of age.
20.2 Eligible Times. The DAR program will work with the City of Bell to determine how many rides are provided daily.
SP.21 Testing and Driving Records:
To the extent legally permissible, Contractor shall provide a program for drug testing of drivers and other personnel in a form reasonably acceptable to the City. Contractor shall have in place pre-employment and random testing procedures in full compliance with Federal drug-testing law (40USC, Section 702, Drug-Free Workplace Act, 1988; 40 CFR, Part 29.600-29.635, Subpart F.
Drug-Free Workplace).
Within the 30 days of approval of the contract and semi-annually during the term, Contractor shall submit to the City, updated listings of drivers employed to provide service to the City of Bell. In no event shall the Contractor employ any person as a driver who possesses a driving record with a citation for driving under the influence.
SP.22 Driver Training
All drivers shall receive initial and ongoing training in, at minimum the following:
• Defensive Driving
• Emergency First-Aid
• Passenger Assistance Techniques, Including Operation of Lift-Equipment
49 • General Vehicle Handling and Safety
• Passenger Relations
SP.23 Advanced Reservation Taxi/Shuttle Program Operation (Dial-A-Ride):
The Dial-A-Ride (DAR) program provides demand-responsive service based upon the curb -to- curb c oncept for registered riders who are senior citizens and/or disabled. Drivers are not permitted to assist a passenger to and from the door of any residence or building but will provide assistance in boarding and deboarding the vehicle. Contractor shall ensure that vehicles are ADA compliant.
23.1 Service Area.
d. Anywhere within the City of Bell boundaries.
e. Anywhere within a five (5) mile radius of the pickup location within the City of Bell for general purposes.
f. Anywhere within an eight (8) mile radius of the approved pickup location within the City of Bell for medical purposes.
50 "New Hire" training shall be no less than the minimum required by law and shall include both classroom and behind-the-wheel training. The City requires that drivers receive at least 50% of their defensive driver training and the "hands on" portion of the s ensitivity training prior to providing service in this program. All remaining new - hire driver training must be completed no more than thirty (30) days after any given driver begins providing service.
"Refresher" training is required for all drivers on an annual basis and may be addressed through routine safety meetings. Monthly safety meetings shall be conducted for all personnel associated within this contract to advise them of changes in procedure and to reinforce practices related to provision of quality service. The Contractor shall maintain records of new- hire training completion and safety meeting attendance.
SP.24 Taxi Vehicles
Contractor residents of the City of Bell must provide both standard Taxi Sedans and ADA compliant wheel chair accessible vehicles to include shuttles. Describe the number, age and types of vehicles that will be available to transport the residents of Bell.
SP.25 Vehicle Maintenance
All vehicles used in service to the City shall be maintained in safe, comfortable and clean working order. Contractor at its sole cost and expense shall provide all repairs, parts, lubricants and supplies required for operation of vehicles. Contractor shal l ensure that adequate preventative maintenance is in place at reasonable intervals to prevent the need for major repairs. Contractor shall have the facilities and personnel to provide all routine and selected major repairs, although sub-contracts for bodywork or selected major repairs are acceptable. Maintenance records must be maintained and kept current. All vehicle repair or maintenance work must be performed or approved by a certified vehicle mechanic. Contractor personnel must have the ability to repair or to procure service for accessory equipment such as, but not limited to, fare boxes, radios and lift equipment.
SP.26 Safety Inspections:
Vehicles failing the daily inspection shall not be used in service until the reason for failure is corrected. The City reserves the right to ensure that vehicles are properly maintained and in safe operating condition at all times. For passenger comfort, the heating and air-conditioning units of all vehicles must be maintained in proper working order.
SP.27 Number of Annual Taxi Rides
Contractor to provide 3,000 Taxi Rides per Year.
SP.28 Eligible Riders
The Eligible Riders are residents of Bell 65 years of age or older and the disabled of any age.
SP.29 Hours of Service
The hours of service for the Dial-A-Ride Shuttle are Monday – Friday 7:00 AM to 5:00 PM and Saturdays 9:00 AM – 3:00PM.
AGENDA ITEM 7
City of Bell
Agenda Report
DATE: May 22, 2024
TO: Mayor and Members of the City Council
PREPARED Michael L. Antwine II, City Manager
BY: Rickey S. Manbahal, Finance Director
FROM: Michael L. Antwine II (e-signature)
Michael L. Antwine II, City Manager
SUBJECT: Fiscal Year 2024-25 Proposed Budget
RECOMMENDATION:
It is recommended that the City Council , receive comments from the public, conduct two budget workshops (1) June 4th and (2) June 17th provide feedback to staff, and set a Public Hearing date of June 12, 2024.
BACKGROUND:
Per the City Charter, the City Manager shall submit to the Council the proposed budget 35 days prior to the beginning of each fiscal year. To comply with the Charter section, the City Manager’s Office is presenting the proposed FY 2024-25 budget for your consideration.
DISCUSSION:
The proposed FY 2024-25 budget projects the City’s General Fund revenues of $19,032,893. and Expenditures of $20,172,497. The proposed FY 2024-25 budget is structurally unbalanced with a projected deficit of $1,1,39,604. As such, staff will be seeking Council direction on decreases of expenditures in various budgeted line items and revenue growth strategies to implement within the proposed budget FY 2024-25. Even though structurally unbalanced the proposed FY 24-25 budget maintains the city’s existing level of services: strategic investments of ARPA funds and improvements in our public infrastructure and allocation of personnel resources to the: Public Works, Police, and Human Resources Departments. The Capital Improvements Project (CIP) budget for FY 24-25 will be included in the proposed budget during the next budget workshop/presentation.
While there are always more needs and requests than resources available to the city, staff seeks the Council’s guidance and direction on the prioritization of the City’s fiscal resources within the following areas or any other areas: Infrastructure, Community Services (Recreation Programming), Economic Development and Fiscal Health and Sustainability.
ATTACHMENT(S):
1. Proposed FY 2024-25 Budget
City of Bell
FY 2024-2025
PROPOSED BUDGET
www.cityofbell.org
TABLE OF CONTENTS
Financial Summaries
Summary of Revenue, Expenditures and Changes in Fund Balance…………………………………………………….1 General Fund Summary……………..……………………………………………………………………………………………………….2 General Fund Detailed Revenue………………………………………………………………………………………………………….3 General Fund Expense by Account………………………………………………………………………………………………….....7 General Fund Expenditures by Department…………………………………………………………………………………..….10 Transfers In and Out …………………………………………………………………………………………………………………………11
Department’s Expense Summary by Fund
City Council……………….……………..………………………………………………………………………………………………………13 City Manager……………………………………………………………………………………………………………………………………14 Human Resources……………………………………………………………………………………………………………………………..15 Finance Department…………….…………………………………………………………………………………………………………..16 City Attorney ……………………………………………………………………………………………………………………………………17 City Clerk…………………………………………………………………………………………………………………………………………..18 Community Service Programs……………………………………………………………………………………………………………19 Community Development…………………………………………………………………………………………………………………22 Public Works……………..……………………………………………………………………………………………………………………..24 Public Safety…………………………………………………………………………………………………………………………………….26 Non Departmental……………………………………………………………………………………………………………………………28 Safety and Worker’s Comp……………………………………………………………………………………………………………….30
Grants & Special Revenue Funds
Bell Community Housing Agency ……………………………………………………………………………………………………..32 American Rescue Plan Act (ARPA)…………………………………………………………………………………………………….34 AQMD………………………………………………………………………………………………………………………………………………36 Gas Tax……………………………………………………………………………………………………………………………………………..37 SB1 Road & Maintenance Rehab………………………………………………………………………………………………………39 Retirement Fund……………………………………………………………………………………………………………………………….40 Sanitation/Refuse Fund…………………………………………………………………………………………………………………….41 Sewer Fund……………………………………………………………………………………………………………………………………….43 Recycling Fund………………………………………………………………………………………………………………………………….45 Bikeway/TDA Art III Fund………………………………………………………………………………………………………………….46 CRA/Successor Agency………………………………………………………………………………………………………………………47 CRA/Low-Mod…………………………………………………………………………………………………………………………………..49 CDBG Fund……………………………………………………………………………………………………………………………………….50 PLHA/Local Housing Fund ………………………………………………………………………………………………………………..51 Grants Fund………………………………………………………………………………………………………………………………………52 CDBG/Covid19 Grant Fund……………………………………………………………………………………………………………….54 STPL Federal Grant…………………………………………………………………………………………………………………………..55 Federal CIP Grant……………………………………………………………………….……………………………………………………56
STPL Local Fund………………………………………………………………………….……………………………………………………57 Lighting and Landscape…………………………………………………………………………………………………………………….58 Bell Street Lighting District………………………………………………………………………………………………………………..60 Capital/Special Project Fund …………………………………………………………………………………………………………....61 Equipment Replacement Fund …………………………………………………………………………………………………………62 Park Maintenance Fund…………………………………………………………………………………………………………………….63 Measure W Fund………………………………………………………………………………………………………………………………64 Pritchard Improvement Grant…………………………………………………………………………………………………………..65 Measure A………………………………………………………………………………………………………………………………………..66 Measure M……………………………………………………………………………………………………………………………………….67 Measure R…………………………………………………………………………………………………………………………………………68 Prop C Fund………………………………………………………………………………………………………………………………………70 Prop A Fund ……………………………………………………………………………………………………………………………………..72 Asset Forfeiture Grant…...…………………………………………………………………………………………………………………74 COPS Fund………………………………………………………………………………………………………………………………………..75 Justice Assistance Grant……………………………………………………………………………………………………………………76 AB109 Task Force……………………………………………………………………………………………………………………………..77 CA Recycle Grant………………………………………………………………………………………………………………………………78 Homeland Security Grant …………………………………………………………………………………………………………………79 OTS Grant…………………………………………………………………………………………………………………………………………80 Risk Management Fund ……………………………………………………………………………………………………………………81 Debt Service Fund ………………………………………………………………………………………………………………..………….83 BCHA Capital Projects………………………………………………………………………………………………………………………84 BCHA Debt Service Fund…………………………………………………………………………………………………………………..85 CIP Projects
Summary by Funding Source & Proj#...........…………………………………………………………………………………..87 Detailed CIP Projects……………………………………………………………………………………………………………………..88
Fund
Estimated
Fund Balance
6/30/2024
Revenue Transfers In Expenditures Transfers Out Net Rev (Exp)
Projected
Fund Balance
6/30/2025
001 - GENERAL FUND 22,380,823 18,181,348 851,545 (17,983,379) (2,189,118) (1,139,604) 21,241,219 850 - RISK MANAGEMENT FUND 3,941,193 1,734,760 (3,201,864) - (1,467,104) 2,474,089 500 - CAP/SPECIAL PROJ FUND 116,974 (1,500) 25,000 - - 23,500 140,474
TOTAL GENERAL, RISK MGMT & CAPITAL
PROJ FUNDS
26,438,990 18,179,848 2,611,305 (21,185,243) (2,189,118) (2,583,208) 23,855,781 090 - BCHA-OPERATING FUND ** 3,147,006 2,806,428 - (2,403,896) (1,671,055) (1,268,523) 1,878,483 100 - AMERICAN RESCUE PLAN - 6,790,765 - (6,872,569) - (81,804) (81,804) 103 - AQMD-FUND 224,204 44,200 - (7,200) - 37,000 261,204 104 - GAS TAX FUND 328,014 931,373 - (970,278) (218,747) (257,652) 70,362 105 - SB1 ROAD MAINT & REHAB 698,192 860,125 - (1,517,790) - (657,665) 40,527 106 - RETIREMENT FUND 830,826 4,072,000 172,313 (4,574,408) - (330,095) 500,731 108 - SANITATION/REFUSE FUND 213,235 521,500 - (733,263) (184,759) (396,522) (183,287) 109 - SEWER FUND 70,609 345,000 - (272,613) (148,756) (76,369) (5,760) 110 - RECYCLING FUND 20,654 5,048 - - - 5,048 25,702 114 - BIKEWAY FUND 28,956 34,073 - (70,000) - (35,927) (6,971) 210 - CRA- SUCCESSOR AGENCY 8,499,653 2,557,732 - (2,584,542) - (26,810) 8,472,843 220 - CRA-LOW/MOD SUCCESSOR
AGENCY
1,330,716 (20,700) - (35,545) - (56,245) 1,274,471 300 - CDBG FUND 22,830 599,955 - (619,548) - (19,593) 3,237 305 - PLHA/LOCAL HOUSING (229,719) 888,848 - (895,280) - (6,432) (236,151) 332 - GRANTS FUND (411,885) 3,023,728 - (3,035,109) - (11,381) (423,266) 333 - CA STATE GRANT (210,887) - - (7,876) - (7,876) (218,763) 334 - CDBG/COVID19 GRANT (35,971) - - - - - (35,971) 336 - STPL FED GRANT 10,729 - - - - - 10,729 337 - FEDERAL CIP GRANT 678,980 (8,800) - - - (8,800) 670,180 338 - STPL LOCAL GRANT 9,695 528,800 - (520,000) - 8,800 18,495 450 - LIGHTING & LANDSCAPING 134,140 465,200 - (488,121) (90,164) (113,085) 21,055 460 - BELL LIGHTING DISTRICT 153,347 402,600 - (491,543) - (88,943) 64,404 510 - EQPT REPLACEMENT FUND 417,750 (1,400) 200,633 - - 199,233 616,983 520 - PARK MAINTENANCE FUND 189,000 - 121,600 - - 121,600 310,600 600 - MEASURE W 602,483 300,800 - (887,500) - (586,700) 15,783 610 - PRITCHARD IMPROVEMENT GRANT (279,273) 4,193,396 - (4,196,076) - (2,680) (281,953) 620 - MEASURE A 191,735 119,088 - (136,572) - (17,484) 174,251 650 - MEASURE M FUND 1,982,483 642,952 - (619,779) (3,655) 19,518 2,002,001 670 - MEASURE R FUND 999,300 568,999 - (800,585) (48,042) (279,628) 719,672 680 - PROP C FUND 1,184,206 748,632 - (2,083,423) (65,097) (1,399,888) (215,682) 700 - PROP A FUND 1,479,930 947,086 - (947,933) (18,246) (19,093) 1,460,837 710 - FEDERAL FORFEITURES FUND 371,235 33,993 - (33,993) - - 371,235 720 - COPS FUND 1,458 220,000 - (255,929) - (35,929) (34,471) 740 - JUSTICE ASSISTANCE GRANT 62,808 (1,000) - - - (1,000) 61,808 750 - AB 109 TASK FORCE FUND 987 - - - - - 987
770 - CA RECYCLE GRANT FUND 56,746 27,900 - (26,826) - 1,074 57,820 790 - HOMELAND SECURITY GRANT - 174,185 - (174,185) - - - 810 - OTS STATE GRANT - 50,225 - (54,865) - (4,640) (4,640) 991 - BCHA CAPITAL PROJECT 828,603 (11,000) - - - (11,000) 817,603
SPECIAL REVENUE, GRANTS & CAPITAL
PROJECT FUNDS
23,602,777 32,861,731 494,546 (36,317,248) (2,448,521) (5,409,492) 18,193,285 890 - DEBT SERVICE GOB FUND 1,972,860 2,087,174 - (2,062,550) - 24,624 1,997,484 992 - BCHA DEBT SERVICE FUND 11,414 1,288,500 (1,288,500) - - 11,414 TOTAL DEBT SERVICE FUNDS 1,984,274 2,087,174 1,288,500 (3,351,050) - 24,624 2,008,898 TOTAL ALL FUNDS 52,026,040 53,128,753 4,394,351 (60,853,541) (4,637,639) (7,968,076) 44,057,964 FISCAL YEAR 2024-25 BUDGET
ACCT# - DESCRIPTION FY 2022 Actual FY 2023 Actual
FY 2024
Adopted
FY 2025
Proposed
Revenue
Revenue - Charge For Current Service 735,230.11 815,192.66 678,800.00 678,800.00 Revenue - Fines, Forfeitures & Penalties 423,098.49 446,525.37 401,500.00 401,500.00 Revenue - Franchise Tax 735,723.84 876,726.68 819,300.00 858,400.00 Revenue - Licenses & Permits 840,910.47 793,494.49 869,100.00 869,100.00 Revenue - Other Revenue 772,482.14 585,079.68 534,111.80 534,111.80 Revenue - Other Taxes 576,445.45 538,747.95 580,900.00 571,800.00 Revenue - Parks and Recreation 235,040.86 294,957.32 287,100.00 287,100.00 Revenue - Property Taxes 5,338,704.43 5,581,227.10 5,799,700.00 6,310,079.00 Revenue - Revenue Frm Money & Property (36,784.98) 521,495.63 86,457.76 86,457.76 Revenue - Revenue From Other Agencies 59,557.82 214,027.86 86,500.22 86,500.22 Revenue - Sales and Use Taxes 3,862,510.79 3,785,474.27 3,874,810.00 3,724,999.00 Revenue - Transfer In 1,348,437.00 943,113.00 851,545.00 851,545.00 Revenue - Utility User Tax 3,596,900.80 4,063,934.77 3,729,920.76 3,772,500.00 Revenue Total 18,488,257.22 19,459,996.78 18,599,745.54 19,032,892.78 Expenditure
Capital Outlay (183,582.51) (427,050.14) (69,759.13) (69,759.13) Operations (4,392,695.75) (4,647,879.03) (4,933,971.65) (4,939,559.65) Personnel (10,541,443.00) (11,133,293.54) (11,794,600.49) (12,974,060.54) Transfer Out (1,781,399.00) (1,903,166.47) (1,945,830.25) (2,189,117.54) Expenditure Total (16,899,120.26) (18,111,389.18) (18,744,161.52) (20,172,496.86) Grand Total - Net Revenue (Expense) 1,589,137 1,348,608 (144,416) (1,139,604) FY2025 PROPOSED BUDGET - Fund 001 General Fund
Scenario 1
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
Expenditure
Personnel
5100 - Regular Salaries (4,767,811) (5,297,546) (6,649,825) (7,314,808) 5100 - Regular Salaries-Covid/Sela (110,341) 0 0 0
5200 - Part-Time Salaries (1,075,675) (1,161,561) (1,162,952) (1,279,247) 5200 - Part-Time Salaries-Covid/Sela 0.00 0.00 0.00 0.00 5300 - Overtime (743,519) (720,206) (303,000) (333,300) 5300 - Overtime-Covid/Sela Vaccinatio (122) 0.00 0.00 0.00 5315 - Overtime Training (88,147) (92,111) (90,000) (99,000) 5320 - Overtime Range (24,528) (31,963) (55,280) (60,808) 5420 - Uniform Allowance (47,965) (57,867) (49,000) (53,900) 5500 - Paid Holiday (310,917) (353,915) (190,770) (209,847) 5510 - Paid Vacation (529,032) (376,600) 0 0
5520 - Paid Sick Leave (274,281) (244,383) 0 0
5540 - Paid Court And Oncall (28,253) (29,465) (48,400) (53,240) 5550 - Paid Weekend Standby (32,600) (33,570) (50,700) (55,770) 5560 - Paid Compensatory Leave (68,695) (63,034) 0 0
5570 - Paid In Lieu Of Annual Leave (5,224) (11,512) 0 0 5900 - Fica And Medi Taxes (398,495) (391,969) (427,439) (470,183) 5910 - Pers Retirement Employer (894,988) (995,495) (1,224,571) (1,347,028) 5930 - Health Insurance (1,028,235) (1,163,735) (1,358,821) (1,494,703) 5931 - Vision (15,307) (13,239) (24,975) (27,472)
5932 - Dental (74,177) (70,119) (122,350) (134,585)
5933 - Life (11,702) (9,937) (13,247) (14,572)
5940 - Unemployment Insurance 0 (4,933) (10,000) (11,000) 5990 - Bilingual Pay 0 0 0 0
5990 - Other Employment Benefits 0 0 0 0
5991 - Car And Cell Allowance (3,678) (2,852) (4,632) (5,095) 5991 - Car, Cell & Special Allowance 0 0 (2,400) (2,640) 5991 - Car, Cell & Special Allowances (7,750) (7,280) (6,240) (6,864) Personnel Total (10,541,443) (11,133,294) (11,794,600) (12,974,061) Operations
6100 - Crossing Guard Contract (152,024) (249,155) (220,894) (220,894) 6100 - Outside Prof Svc-Arroyo(Atlant 0 0 (25,000) (25,000) 6100 - Outside Prof Svc-Arroyo(Cheli 0 0 (25,000) (25,000) 6100 - Outside Prof Svc-Gage Cleanup 0 (5,344) (54,657) (54,657) 6100 - Outside Professional Services (1,583,834) (1,495,875) (1,586,848) (1,592,436) 6100 - Outside Professional Svc - Cod (14,919) (24,662) (20,970) (20,970) 6100 - Outside Professional Svc-It 0 (286,925) (368,676) (368,676) 6100 - Outside Svc-Sela/Vaccination 0 0 0 0
6105 - Legal Services (368,129) (348,893) (263,000) (263,000) 6210 - Bank Service Charge (60,157) (41,780) (40,000) (40,000) 6215 - Bank Returned Items-Nsf 0 50 0 0
6405 - Personnel Investigation 0 0 (5,000) (5,000)
6410 - Fingerprint/Livescan (2,885) (4,373) (3,500) (3,500) 6411 - Pd-Witness Relocation 0 0 0 0
6415 - Service By Other Govt Units (85,719) (143,127) (85,500) (85,500) 6420 - La Co Sb-2557 Admin Fee (13,196) (9,641) (15,000) (15,000) 6421 - Sb1186 Dsa Share (570) (576) (500) (500)
6426 - Covid Staff Reimbursable Cost (18) 0 0 0
6426 - Staff Reimbursable Cost 0 0 0 0
6430 - Codification (1,223) 0 (8,000) (8,000)
6440 - Election Expenditures (8,444) (62,912) (70,000) (70,000) FY2025 BUDGET - 001 General Fund
Expense by Account Type
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - 001 General Fund
Expense by Account Type
6800 - Telephone 0 (3,889) (5,760) (5,760)
6900 - Postage (10,657) (13,441) (12,200) (12,200)
7000 - Utilities Services-General (222,364) (385,682) (374,602) (374,602) 7215 - Medical Exp (7,222) (6,580) (10,000) (10,000)
7300 - Equipment Maint & Repair (75,930) (60,426) (101,984) (101,984) 7310 - Maintenance Supplies 0 0 (17,500) (17,500)
7315 - Automotive Maint & Repair (84,940) (88,435) (98,000) (98,000) 7317 - Fuel 0 (120,393) (150,000) (150,000)
7320 - Other Equipment/Tools/Rentals (42,965) (42,548) (113,250) (113,250) 7330 - Leased Office Equipment 0 0 0 0
7335 - Lease & Rentals 0 0 (2,000) (2,000)
7405 - Encroachment/Excavation Permit 0 (52,160) (55,000) (55,000) 7415 - Plan Check (14,033) (25,829) (34,600) (34,600)
7450 - One Day Excursions Expenses (30) (11,585) (20,000) (20,000) 7451 - Bell 5K (38,830) (35,124) (35,300) (35,300)
7452 - 90Th Celebration (49) 0 0 0
7453 - Senior Programs (23,215) (29,526) (26,000) (26,000) 7510 - Advertising (12,620) (13,760) (23,000) (23,000)
7510 - Advertising-Covid/Sela 0 0 0 0
7600 - Miscellaneous 0 0 0 0
7610 - Bad Debts 0 0 0 0
7700 - Office Supplies (71,788) (76,729) (76,400) (76,400) 7749 - Shooting Practice (300) (620) (1,100) (1,100)
7750 - Range Supplies (7,050) (6,405) (10,280) (10,280) 7750 - Shooting Range Supplies 0 0 0 0
7755 - Special Departmental Expense (184,873) (238,525) (242,600) (242,600) 7755 - Special Dept Exp-Covid/Sela 0 0 0 0
7755 - Special Dept Exp-Gage Cleanup 0 0 (20,000) (20,000) 7758 - Education Program Supplies (10,892) (13,994) (13,500) (13,500) 7760 - Special Events/Programs (71,348) (130,194) (104,000) (104,000) 7765 - Snack Bar (2,060) (5,126) (6,200) (6,200)
7770 - Sports Program Supplies (63,013) (82,702) (112,132) (112,132) 7775 - Education Program Supplies 0 0 0 0
7785 - Uniforms-Explorers 0 0 0 0
7790 - Uniforms And Clothing 0 (10,419) (12,000) (12,000) 7850 - Publications & Dues (51,514) (58,924) (74,416) (74,416) 7900 - Travel/Training/Education (75,509) (79,189) (99,940) (99,940) 7905 - Conferences/Seminars (19,982) (37,058) (47,800) (47,800) 7907 - Citywide Training (5,164) (7,416) (19,500) (19,500) 7908 - Tuition Reimbursement 0 (10,921) (10,230) (10,230) 9194 - Cap Lease-Principal Exp/Climat (57,522) (66,075) (70,579) (70,579) 9194 - Cap Lease-Principal/Pinnacle 0 (137,420) (52,048) (52,048) 9194 - Capital Lease-Principal Exp (102,943) (31,340) (26,497) (26,497) 9194 - Capital Lease-Principal/Ford (9,708) (10,329) (10,775) (10,775) 9195 - Capital Lease-Int Expense (42,082) (40,046) (37,707) (37,707) 9195 - Capital Lease-Interest 0 (36,573) (14,172) (14,172) 9195 - Capital Lease-Interest Exp (9,105) (4,484) 0 0
9195 - Capital Lease-Interest/Ford (783,870) (802) (356) (356) Operations Total (4,392,695) (4,647,879) (4,933,972) (4,939,560) Transfer Out
8107 - Transfer Out- Risk Mgmt-850 (1,781,399) (1,363,838) (1,621,915) (1,865,203) 8108 - Transfer Out-Other 0 (167,881) 0 0
8109 - Transfer Out - Pritch-610 0 (17,458) 0 0
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - 001 General Fund
Expense by Account Type
8110 - Transfer Out - Fed Grant - 332 0 (30,074) 0 0
8111 - Transfer Out- Surplus Pa (119) 0 0 0 0
8113 - Transfer Out - Eqpt Repl 510 0 (177,315) (177,315) (177,315) 8114 - Transfer Out - Dot 630 0 0 0 0
8115 - Transfer Out - Cops 720 0 0 0 0
8116 - Transfer Out - Prop A (700) 0 0 0 0
8117 - Transfer Out - Cap/Special(500 0 (25,000) (25,000) (25,000) 8118 - Transfer Out - Park Maint 520 0 (121,600) (121,600) (121,600) 8119 - Transfer Out - Grants 332 0 0 0 0
Transfer Out Total (1,781,399) (1,903,166) (1,945,830) (2,189,118) Capital Outlay
9300 - Atlantic/Gage Fire Cleanup Prj (37,032) (225,464) 0 0 9300 - Capital Outlay 0 0 0 0
9300 - Capital Outlay-Fuel Efficient (40,450) 0 0 0
9300 - Capital Outlay-Gage Cleanup 0 0 (65,000) (65,000) 9300 - Capital Outlay-Land Acquisitn 0 0 0 0
9300 - Radio Dispatch 0 0 0 0
9335 - Escrow Fee 0 (25,000) 0 0
Capital Outlay Total (183,583) (427,050) (69,759) (69,759) Expenditure Total (16,899,120) (18,111,389) (18,744,162) (20,172,497)
DEPARTMENT EXPENSE TYPE
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
00 - NO DEPARTMENT Personnel (334.00) (4,933.00) (10,000.00) (11,000.00) Operations (568,546.00) (274,286.19) (298,586.00) (298,586.00) Transfer Out (1,781,399.00) (1,903,166.47) (1,945,830.25) (2,189,117.54) Capital Outlay (94,099.00) (25,000.00) - - 00 - NO DEPARTMENT Total (2,444,378.00) (2,207,385.66) (2,254,416.25) (2,498,703.54) 10 - CITY COUNCIL Personnel (102,827.60) (104,062.44) (108,161.12) (118,977.23) Operations (42,871.49) (70,295.23) (62,300.00) (62,300.00) 10 - CITY COUNCIL Total (145,699.09) (174,357.67) (170,461.12) (181,277.23) 15 - CITY MANAGER Personnel (332,161.56) (468,662.00) (373,634.92) (410,998.41) Operations (82,905.15) (104,680.97) (107,791.00) (107,791.00) 15 - CITY MANAGER Total (415,066.71) (573,342.97) (481,425.92) (518,789.41) 25 - HUMAN RESOURCES Personnel (340,781.00) (282,473.32) (200,468.06) (220,514.87) Operations (71,910.00) (112,755.72) (137,623.00) (137,623.00) 25 - HUMAN RESOURCES Total (412,691.00) (395,229.04) (338,091.06) (358,137.87) 40 - FINANCE DEPARTMENT Personnel (767,754.19) (709,018.36) (899,447.56) (989,392.32) Operations (153,539.67) (479,986.24) (618,366.50) (618,366.50) 40 - FINANCE DEPARTMENT Total (921,293.86) (1,189,004.60) (1,517,814.06) (1,607,758.82) 4 5 - CITY ATTORNEY Operations (368,129.40) (348,893.36) (263,000.00) (263,000.00) 45 - CITY ATTORNEY Total (368,129.40) (348,893.36) (263,000.00) (263,000.00) 50 - CITY CLERK Personnel (123,734.61) (111,584.58) (220,542.49) (242,596.74) Operations (65,962.00) (133,506.93) (207,256.00) (207,256.00) 50 - CITY CLERK Total (189,696.61) (245,091.51) (427,798.49) (449,852.74) 60 - COMMUNITY SERVICE PROGRAMS Personnel (2,120,572.00) (1,970,381.74) (2,152,129.49) (2,367,342.44) Operations (1,464,682.00) (1,082,754.63) (871,575.93) (877,163.93) Capital Outlay (27,518.00) - - - 60 - COMMUNITY SERVICE PROGRAMS Total (3,
612,772.00) (3,053,136.37) (3,023,705.42) (3,244,506.37) 70 - COMMUNITY DEVELOPMENT Personnel (454,505.00) (429,621.29) (501,240.16) (551,364.18) Operations (442,128.00) (381,129.01) (405,713.00) (405,713.00) Capital Outlay (37,032.00) (225,463.93) - - 70 - COMMUNITY DEVELOPMENT Total (933,665.00) (1,036,214.23) (906,953.16) (957,077.18) 74 - PUBLIC WORKS Personnel - (115,648.36) (131,073.37) (144,180.71) Operations - (671,635.58) (911,573.22) (911,573.22) Capital Outlay - (176,586.21) (69,759.13) (69,759.13) 74 - PUBLIC WORKS Total - (963,870.15) (1,112,405.72) ( 1,125,513.06) 80 - PUBLIC SAFETY Personnel (6,298,776.00) (6,936,908.45) (7,197,903.32) (7,917,693.65) Operations (1,082,122.00) (987,955.17) (1,050,187.00) (1,050,187.00) Capital Outlay (74,835.00) - - - 80 - PUBLIC SAFETY Total (7,455,733.00) (7,924,863.62) (8,248,090.32) (8,967,880.65) Grand Total - Net Revenue (Expenditure) (16,899,120.26) (18,111,389.18) (18,744,161.52) (20,172,496.86) FY2025 BUDGET - 001 General Fund
Expenditures by Department
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
Revenue
Revenue - Charge For Current Service
4290 - Encroachment Permits 41,066.90 56,408.80 39,900.00 39,900.00 4291 - Excavation Permits 23,149.80 36,251.65 21,900.00 21,900.00 4293 - Grading Permits 4,438.60 1,260.20 4,200.00 4,200.00 4311 - Temporary Use Permit 9,307.67 5,337.61 6,900.00 6,900.00 4312 - Tract Or Parcel Map Fee 0.00 0.00 0.00 0.00
4313 - Plan Preliminary Review Fee 675.00 1,687.50 400.00 400.00 4315 - Site Plan Review/Zoning Fee 31,166.01 34,850.04 30,200.00 30,200.00 4316 - Environmental Review/Neg Declr 0.00 5,788.00 1,000.00 1,000.00 4317 - Tract/Parcel Map Fees 1,050.00 0.00 700.00 700.00 4318 - Zone Change & Variance 5,270.00 5,270.00 2,600.00 2,600.00 4319 - Gen Plan Amendment 1,182.00 1,182.00 700.00 700.00 4322 - Traffic Mitigation 0.00 0.00 0.00 0.00
4402 - Zoning/Cup 12,061.78 7,221.04 17,100.00 17,100.00 4404 - Admin Costs - Code Enforcement 6,605.31 49,287.10 49,200.00 49,200.00 4404 - Administrative Costs 248,986.00 280,038.12 176,000.00 176,000.00 4405 - Witness Fees 0.00 46.00 0.00 0.00
4406 - Repossesion Fees 752.00 929.00 700.00 700.00
4408 - Plans & Spec 0.00 0.00 0.00 0.00
4409 - Plan Check Fees 197,020.88 158,651.13 167,600.00 167,600.00 4410 - Street Inspections 13,529.40 13,140.00 14,000.00 14,000.00 4412 - Unlicensed Drivers Release Fee 3,553.00 8,778.00 8,000.00 8,000.00 4414 - Report Fees 1,051.44 977.66 1,000.00 1,000.00
4415 - Clearance Letter 1,104.00 1,224.00 900.00 900.00 4416 - Sentenced Prisoner Program 325.00 515.00 400.00 400.00 4417 - Dui Cost Recovery 0.00 0.00 0.00 0.00
4418 - Dui - Evidence 15,374.41 16,148.59 16,100.00 16,100.00 4419 - Impound Fees-Gs 0.00 0.00 0.00 0.00
4420 - 5 Or More Parking Citations 0.00 0.00 0.00 0.00
4421 - Expired Registration 2,508.00 5,643.00 2,700.00 2,700.00 4422 - Reprinting & Copying 0.00 0.00 0.00 0.00
4423 - Occupancy Inspections 13,281.00 14,679.00 14,200.00 14,200.00 4425 - Clerical Fees 1,646.00 1,997.22 1,300.00 1,300.00 4427 - Citation Clearance 1,316.91 150.00 800.00 800.00 4429 - Special Permit-Pd 0.00 0.00 0.00 0.00
4431 - Production Of Video 0.00 16.00 0.00 0.00
4432 - Media Reproduction 112.00 16.00 100.00 100.00
4433 - Evidence 1,672.00 2,299.00 1,800.00 1,800.00
4434 - 30 Days Hold 209.00 1,045.00 600.00 600.00
4435 - Revoke/Suspended License 0.00 209.00 500.00 500.00 4436 - Photo 90.00 160.00 100.00 100.00
4437 - Subpoena 2,200.00 1,375.00 2,000.00 2,000.00
4679 - Misc Business Licenses 2,279.00 5,040.00 1,000.00 1,000.00 4685 - Towing Commission 75,000.00 75,209.00 75,000.00 75,000.00 4686 - Stored Vehicles 17,247.00 22,363.00 19,200.00 19,200.00 Revenue - Charge For Current Service Total 735,230.11 815,192.66 678,800.00 678,800.00 Revenue - Fines, Forfeitures & Penalties
4355 - Vehicle Code Fines Misc 32,052.03 67,342.92 38,900.00 38,900.00 FY2025 BUDGET - 001 General Fund
Detailed Revenue
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - 001 General Fund
Detailed Revenue
4356 - Prop 69-Dna Id 0.00 0.00 0.00 0.00
4683 - Parking Citations 297,651.46 296,996.45 283,100.00 283,100.00 4684 - Parking Bail 93,395.00 82,186.00 79,500.00 79,500.00 Revenue - Fines, Forfeitures & Penalties Total 423,098.49 446,525.37 401,500.00 401,500.00 Revenue - Franchise Tax
4200 - Franchise Tax-So Ca Water Co 74,450.09 72,027.20 78,200.00 90,000.00 4201 - Franchise Tax-So Ca Edison Co 138,940.84 259,331.23 150,900.00 160,000.00 4202 - Franchise Tax -So Ca Gas Co 0.00 55,939.61 46,800.00 65,000.00 4203 - Franchise Tax -So Cable Tv 117,189.19 105,554.48 123,000.00 123,000.00 4204 - Franchise Tax -Rubbish Haulers 398,389.42 377,541.70 418,300.00 418,300.00 4205 - Franchise - Pipeline Ord#1102 6,754.30 6,332.46 2,100.00 2,100.00 Revenue - Franchise Tax Total 735,723.84 876,726.68 819,300.00 858,400.00 Revenue - Licenses & Permits
4029 - La Co-Animal Care And Control (5.60) 0.00 2,800.00 2,800.00 4300 - Building/Construction Permits 164,466.82 150,754.42 169,400.00 169,400.00 4301 - Plumbing Permits 15,735.60 9,998.98 16,200.00 16,200.00 4302 - Electrical Permits 31,537.58 16,251.76 30,000.00 30,000.00 4303 - Mechanical Permits 10,122.69 5,531.40 10,400.00 10,400.00 4304 - Seismic Fee 23.73 947.00 0.00 0.00
4305 - State Building Standards Fee 50.18 51.10 100.00 100.00 4306 - Issuance Fee Permits 24,239.04 23,738.43 25,000.00 25,000.00 4307 - Filming Fee 0.00 0.00 0.00 0.00
4308 - Yard Sale Permits 6,414.57 4,470.00 6,600.00 6,600.00 4309 - Miscellaneous Permits 6,737.06 20,514.60 9,400.00 9,400.00 4310 - Alarm Permits 38,874.10 40,887.00 40,100.00 40,100.00 4314 - State Mandated Dsa Sb1186 5,784.00 5,740.00 6,000.00 6,000.00 4675 - Business License-Penalties 0.00 0.00 0.00 0.00
4675 - Regular Business Licenses 502,222.93 481,299.80 517,300.00 517,300.00 4678 - Truck Licenses 8,270.10 6,756.00 8,500.00 8,500.00 4681 - Contractor'S Licenses 22,106.57 21,259.30 22,800.00 22,800.00 4682 - Vending Machines 4,331.10 5,294.70 4,500.00 4,500.00 4689 - Storm Water Permit 0.00 0.00 0.00 0.00
Revenue - Licenses & Permits Total 840,910.47 793,494.49 869,100.00 869,100.00 Revenue - Other Revenue
4292 - Moving Heavy Loads Permits 205.00 64.00 200.00 200.00 4324 - Reimb-State Mandated Cost 8,198.00 13,851.00 1,200.00 1,200.00 4328 - Document/Techology Fee 0.00 450.00 0.00 0.00
4401 - Misc Other Fees/Services 93,837.05 60,264.59 46,000.00 46,000.00 4401 - Misc Other Fees/Services-Sela 8,968.12 111.80 0.00 0.00 4401 - Misc Other Fees/Svc-Com Dev 66,708.41 16,683.20 0.00 0.00 4413 - Fingerprint-Photostat 0.00 29.54 0.00 0.00
4426 - Court Order Restitution 1,422.17 5,799.96 1,700.00 1,700.00 4439 - Cobra Reimbursement 0.00 670.12 611.80 611.80
4470 - Candidate Statement Fee 3,000.00 0.00 3,000.00 3,000.00 4481 - Community Impact Fees 450,000.00 476,100.00 476,100.00 476,100.00 4520 - Sale Of Surplus 0.00 0.00 0.00 0.00
4688 - Admin Code Compliance Citation 5,537.27 11,090.25 5,300.00 5,300.00 4730 - Cash Over & Short (City Hall) 57.94 (34.78) 0.00 0.00 4817 - Issuance Of Lease Payable-Cano 94,098.50 0.00 0.00 0.00
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - 001 General Fund
Detailed Revenue
4817 - Issuance Of Lease Payable-Ford 40,449.68 0.00 0.00 0.00 Revenue - Other Revenue Total 772,482.14 585,079.68 534,111.80 534,111.80 Revenue - Other Taxes
4020 - Public Safety Augmentation 58,750.83 71,115.33 54,300.00 60,000.00 4210 - Tot Tax 468,828.18 431,740.70 489,800.00 475,000.00 4210 - Tot Tax - Penalties/Late Fees 0.00 0.00 0.00 0.00 4211 - Apartment Unit Bus Tax 0.00 0.00 0.00 0.00
4212 - Real Prop Transfer Tax 48,866.44 35,891.92 36,800.00 36,800.00 Revenue - Other Taxes Total 576,445.45 538,747.95 580,900.00 571,800.00 Revenue - Parks and Recreation
4448 - Adult Sports 0.00 0.00 0.00 0.00
4449 - Field Rentals 2,500.50 36,532.35 36,000.00 36,000.00 4450 - Park Pavilion Rental 8,243.00 12,536.80 1,500.00 1,500.00 4451 - Community Center Rental 22,980.50 30,935.10 35,700.00 35,700.00 4452 - Class Fees 41,914.50 56,282.00 45,000.00 45,000.00 4453 - Youth Sports 52,749.25 35,051.50 55,400.00 55,400.00 4454 - Youth Soccer 55,786.50 57,427.00 58,600.00 58,600.00 4455 - One Day Excursions (10.00) (15.00) 0.00 0.00
4456 - Misc Parks And Recs 5,640.00 6,308.32 6,000.00 6,000.00 4457 - Snack Bar Revenue 7,087.14 10,934.69 7,400.00 7,400.00 4458 - Futsal Park 0.00 0.00 0.00 0.00
4459 - Facility Rental 0.00 1,776.53 1,500.00 1,500.00
4460 - Special Events-Csd 12,503.85 15,627.08 13,100.00 13,100.00 4461 - Senior Programs-Csd 1,710.00 4,408.75 1,800.00 1,800.00 4462 - Csd-Donation (Lung Associatn) 0.00 0.00 0.00 0.00 4462 - Csd-Donations 23,935.62 27,152.20 25,100.00 25,100.00 4464 - Aquatics Program 0.00 0.00 0.00 0.00
Revenue - Parks and Recreation Total 235,040.86 294,957.32 287,100.00 287,100.00 Revenue - Property Taxes
4010 - Current Year Secured 829,583.48 804,235.38 791,300.00 841,632.00 4011 - Current Year Unsecured 12,816.50 24,456.76 10,500.00 11,644.00 4012 - Supplemental 23,266.93 34,404.43 29,400.00 30,401.00 4013 - Redemptions 3,081.44 8,232.73 119,400.00 186,470.00 4014 - Prior Year Sec & Unsec (1,196.32) (5,793.42) (1,700.00) (1,768.00) 4015 - Property Tax-Vlf Swap 4,465,976.64 4,675,008.00 4,815,300.00 5,197,160.00 4016 - Interest & Penalties Taxes 1,836.12 2,543.17 1,000.00 1,040.00 4017 - Debt Service Assessment 0.00 0.00 0.00 0.00
4021 - Home Owners Exempt Secured 3,339.64 3,141.71 3,600.00 3,500.00 4022 - Motor Vehicle License Fee 0.00 34,998.34 30,900.00 40,000.00 4030 - La Co Pass Thru 0.00 0.00 0.00 0.00
Revenue - Property Taxes Total 5,338,704.43 5,581,227.10 5,799,700.00 6,310,079.00 Revenue - Revenue Frm Money & Property
4500 - Interest Income 78,884.51 364,543.06 77,700.00 77,700.00 4501 - Unrealized Gain/Loss (345,106.57) (57,028.78) (345,100.00) (345,100.00) 4505 - Lease Int Income(Gasb 87) 25,158.16 23,734.68 25,158.16 25,158.16 4601 - Rents & Concessions 40,107.94 26,303.63 165,100.00 165,100.00 4610 - Rental Revenue- King (40.62) 0.00 0.00 0.00
4620 - Rental Revenue - Wells Fargo 15,600.00 14,400.00 15,600.00 15,600.00 4622 - Rental Revenue - Chase 18,000.00 18,000.00 18,000.00 18,000.00
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - 001 General Fund
Detailed Revenue
4815 - Lease Revenue(Gasb 87) 130,611.60 131,543.04 129,999.60 129,999.60 Revenue - Revenue Frm Money & Property Total (36,784.98) 521,495.63 86,457.76 86,457.76 Revenue - Revenue From Other Agencies
4357 - Forfeitures & Seizures-Other 0.00 0.00 0.00 0.00 4391 - Post (Peace Officer Std & Trng 18,381.16 19,989.08 19,300.22 19,300.22 4392 - Sb 90 Mandated Costs 0.00 0.00 0.00 0.00
4398 - Trap Reimbursement 41,176.66 194,038.78 67,200.00 67,200.00 Revenue - Revenue From Other Agencies Total 59,557.82 214,027.86 86,500.22 86,500.22 Revenue - Sales and Use Taxes
4041 - Sales & Use Tax 3,862,510.79 3,785,474.27 3,874,810.00 3,724,999.00 Revenue - Sales and Use Taxes Total 3,862,510.79 3,785,474.27 3,874,810.00 3,724,999.00 Revenue - Transfer In
4819 - Transfer In- Gas Tax (104) 93,270.00 159,743.00 164,074.00 164,074.00 4820 - Transfer In- Sanitation(108) 145,300.00 141,498.00 137,729.00 137,729.00 4821 - Transfer In- Sewer(109) 77,200.00 90,064.00 92,641.00 92,641.00 4823 - Transfer In-Lightng/Lnscp-450 73,070.00 65,941.00 57,201.00 57,201.00 4825 - Transfer In-Retirement-106 0.00 0.00 0.00 0.00
4826 - Transfer In-Bcha-090 256,100.00 294,066.00 264,860.00 264,860.00 4829 - Transfer In-Cra-210 0.00 0.00 0.00 0.00
4830 - Transfer In-Cap Pjct Ds-500 0.00 0.00 0.00 0.00
4832 - Transfer In-Measure-R-(670) 2,820.00 56,624.00 48,042.00 48,042.00 4833 - Transfer In-Prop-C-(680) 23,220.00 44,486.00 65,097.00 65,097.00 4834 - Transfer In-Prop-A-(700) 107,410.00 17,511.00 18,246.00 18,246.00 4841 - Transfer In - Measure M (650) 8,760.00 73,180.00 3,655.00 3,655.00 4842 - Transfer In - Measure W (600) 0.00 0.00 0.00 0.00 4843 - Transfer In-Arpa (100) 561,287.00 0.00 0.00 0.00 4844 - Transfer In-Lighting Dist(460) 0.00 0.00 0.00 0.00 Revenue - Transfer In Total 1,348,437.00 943,113.00 851,545.00 851,545.00 Revenue - Utility User Tax
4100 - Utility Users Tax - Telephone 301,793.82 329,678.10 316,883.51 320,000.00 4101 - Utility Users Tax - Water 646,221.63 619,845.28 678,532.71 675,000.00 4102 - Utility Users Tax - Electric 2,028,006.34 2,350,284.69 2,129,406.66 2,155,000.00 4103 - Utility Users Tax - Gas 617,279.74 761,263.66 601,297.88 620,000.00 4104 - Mobile Telephony Serv-Sco 3,599.27 2,863.04 3,800.00 2,500.00 Revenue - Utility User Tax Total 3,596,900.80 4,063,934.77 3,729,920.76 3,772,500.00 Revenue Total 18,488,257.22 19,459,996.78 18,599,745.54 19,032,892.78
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
Revenue - Transfer In
4819 - Transfer In-Gas Tax (104) 93,270 93,270 218,747 218,747 4820 - Transfer In- Sanitation(108) 145,300 145,300 184,759 184,759 4821 - Transfer In- Sewer(109) 77,200 77,200 148,756 148,756 4823 - Transfer In-Lightng/Lnscp(450) 73,070 73,070 90,164 90,164 4824 - Transfer In- General Fund-001 1,781,399 1,781,399 1,830,735 1,830,735 4826 - Transfer In-BCHA(090) 1,624,179 1,624,179 1,671,055 1,671,055 4832 - Transfer In-Measure R (670) 2,820 2,820 48,042 48,042 4833 - Transfer In-Prop-C (680) 23,220 23,220 65,097 65,097 4834 - Transfer In-Prop-A-(700) 107,410 107,410 18,246 18,246 4841 - Transfer In-Measure M (650) 8,760 8,760 3,655 3,655 4843 - Transfer In - ARPA (100) 561,287 561,287 0 0
Revenue - Transfer In Total 4,497,915 4,497,915 4,279,256 4,279,256 Expenditures - Transfer Out
8103 - Transfer Out- DS 992 (1,298,809) (1,298,809) (1,288,500) (1,288,500) 8104 - Transfer Out- GFund-001 (1,348,437) (1,348,437) (851,545) (851,545) 8106 - Transfer Out- Retirement 106 (69,270) (69,270) (172,313) (172,313) 8107 - Transfer Out- Risk Mgmt 850 (1,781,399) (1,781,399) (1,619,665) (1,619,665) 8113 - Transfer Out-Eqpt Repl 510 0 0 (200,633) (200,633) 8117 - Transfer Out - Cap/Special Fund 500 0 0 (25,000) (25,000) 8118 - Transfer Out - Park Maintenance 520 0 0 (121,600) (121,600) Expenditures - Transfer Out Total (4,497,915) (4,497,915) (4,279,256) (4,279,256) FY2025 BUDGET - Transfers In and Out
Summary for All Funds
DEPARTMENTAL
INFORMATION
12
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Ac
tual
FY 2024
Adopted
FY 2025
Proposed
Expenditures
Personnel
5200 - Part-Time Salaries (40,380.60) (40,380.60) (40,400.00) (44,440.00) 5900 - Fica And Medi Taxes (3,128.19) (3,132.74) (3,090.60) (3,399.66) 5910 - Pers Retirement Employer (5,008.12) (5,007.46) (6,835.68) (7,519.25) 5930 - Health Insurance (49,282.01) (49,540.37) (50,711.76) (55,782.94) 5931 - Vision (360.65) (344.05) (1,022.40) (1,124.64)
5932 - Dental (3,506.18) (4,656.24) (5,008.68) (5,509.55) 5933 - Life (1,161.85) (1,000.98) (1,092.00) (1,201.20) Personnel Total (102,827.60) (104,062.44) (108,161.12) (118,977.23) Operations
6100 - Outside Professional Services (860.67) 0.00 0.00 0.00 7700 - Office Supplies (739.27) (4,141.70) (3,000.00) (3,000.00) 7755 - Special Departmental Expense (13,815.91) (21,067.42) (15,000.00) (15,000.00) 7850 - Publications & Dues (14,737.75) (20,300.00) (20,300.00) (20,300.00) 7900 - Travel/Training/Education (7,122.39) (12,986.84) (13,000.00) (13,000.00) 7905 - Conferences/Seminars (5,595.50) (11,799.27) (11,000.00) (11,000.00) Operations Total (42,871.49) (70,295.23) (62,300.00) (62,300.00) Expenditure Total (145,699.09) (174,357.67) (170,461.12) (181,277.23)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Actual3
FY2024
Adopted
FY2025
Proposed
Funding Source:
001 - GENERAL FUND (145,699) (174,358) (170,461) (181,277) FY2025 BUDGET - City Council
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
Expenditure
Personnel
5100 - Regular Salaries (344,370) (457,089) (413,039) (454,343) 5500 - Paid Holiday (14,816) (21,571) 0 0
5510 - Paid Vacation (15,310) (13,957) 0 0
5520 - Paid Sick Leave (4,264) (14,647) 0 0
5900 - Fica And Medi Taxes (24,505) (39,453) (32,194) (35,414) 5910 - Pers Retirement Employer (23,489) (46,491) (53,634) (58,997) 5930 - Health Insurance (44,477) (70,392) (78,336) (86,169) 5931 - Vision (367) (325) (1,022) (1,125)
5932 - Dental (1,149) (3,592) (5,009) (5,510)
5933 - Life (505) (455) (655) (721)
5991 - Car And Cell Allowance 0 (1,170) (1,560) (1,716) 5991 - Car, Cell & Special Allowances (7,750) (7,280) (6,240) (6,864) Personnel Total (481,002) (676,421) (591,689) (650,858) Capital Outlay
9300 - Arpa-Fiscal Health & Sustainab 0 0 (355,000) (355,000) 9300 - Improvements & Upgrades 0 0 0 0
Capital Outlay Total 0 0 (355,000) (355,000)
Operations
6100 - Outside Professional Services (72,144) (85,167) (84,391) (84,391) 7700 - Office Supplies (646) (1,825) (1,500) (1,500)
7755 - Special Departmental Expense (2,224) (5,972) (4,100) (4,100) 7850 - Publications & Dues (4,545) (3,216) (7,000) (7,000) 7900 - Travel/Training/Education (1,939) (2,182) (5,600) (5,600) 7905 - Conferences/Seminars (1,407) (6,320) (5,200) (5,200) Operations Total (82,905.15) (104,680.97) (107,791.00) (107,791.00) Expenditure Total (563,907.11) (781,102.12) (1,054,480.05) (1,113,648.96)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY2024
Adopted
FY2025
Proposed
Funding Source:
001 - GENERAL FUND (415,067) (573,343) (481,426) (518,790) 090 - BCHA-OPERATING FUND (61,435) (126,186) (178,069) (195,876) 100 - AMERICAN RESCUE PLAN ACT 2021 0 0 (355,000) (355,000) 104 - GAS TAX FUND (25,051) (7) 0 0
108 - SANITATION/REFUSE FUND (24,866) (51,517) (7,671) (8,438) 109 - SEWER FUND (24,866) (7) 0 0
220 - CRA-LOW/MOD SUCCESSOR AGENCY 0 (30,039) (32,314) (35,545) 450 - LIGHTING & LANDSCAPING FUND (12,622) (3) 0 0
Grand Total - Net Revenue (Expense) (563,907) (781,102) (1,054,480) (1,113,650) FY2025 BUDGET - City Manager
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actu
al
FY 2024
Adopted
FY 2025
Proposed
Expenditure
Personnel
5100 - Regular Salaries (230,853) (159,788) (147,615) (162,376) 5200 - Part Time Salaries 0 (15,926) (8,000) (8,800)
5200 - Part-Time Salaries 0 (24,704) (12,000) (13,200)
5300 - Overtime 0 (273) 0 0
5500 - Paid Holiday (9,424) (8,232) 0 0
5510 - Paid Vacation (27,730) (11,376) 0 0
5520 - Paid Sick Leave (6,919) (4,586) 0 0
5900 - Fica And Medi Taxes (21,039) (17,213) (12,211) (13,432) 5910 - Pers Retirement Employer (26,629) (26,889) (21,722) (23,894) 5925 - Annual Unfund Pension Cost (3,168,273) (3,543,800) (3,616,818) (3,978,500) 5930 - Health Insurance (462,049) (459,074) (549,637) (604,600) 5931 - Vision (1,971) (3,330) (2,611) (2,872)
5932 - Dental (3,698) (5,510) (5,915) (6,506)
5933 - Life (945) (861) (916) (1,007)
Personnel Total (3,959,531) (4,281,564) (4,377,443) (4,815,187) Capital Outlay
9300 - Improvements & Upgrades 0 0 (13,000) (13,000)
Capital Outlay Total 0 0 (13,000) (13,000)
Operations
6100 - Outside Professional Services (28,317) (59,125) (44,163) (44,163) 6405 - Personnel Investigation 0 0 (5,000) (5,000)
7215 - Medical Exp (7,222) (6,580) (10,000) (10,000)
7216 - Liability Claim-C.Warren & Co 0 0 (16,000) (16,000) 7510 - Advertising (5,753) (6,882) (7,500) (7,500)
7700 - Office Supplies (4,078) (4,570) (6,000) (6,000)
7755 - Special Departmental Expense (6,633) (6,775) (7,000) (7,000) 7850 - Publications & Dues (5,480) (2,354) (5,730) (5,730) 7900 - Travel/Training/Education (8,999) (4,806) (19,500) (19,500) 7905 - Conferences/Seminars (2,340) (3,625) (4,000) (4,000) 7907 - Citywide Training (5,164) (7,416) (19,500) (19,500) 7908 - Tuition Reimbursement 0 (10,921) (10,230) (10,230) Operations Total (73,986) (113,054) (154,623) (154,623) Expenditure Total (4,033,517) (4,394,618) (4,545,066) (4,982,810)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Actu
al
FY 2024
Adopted
FY 2025
Proposed
Funding Source:
001 - GENERAL FUND (412,691) (395,229) (338,091) (358,138) 100 - AMERICAN RESCUE PLAN ACT 2021 0 0 (13,000) (13,000) 106 - RETIREMENT FUND (3,618,750) (3,981,921) (4,158,554) (4,574,409) 109 - SEWER FUND 0 0 0 0
850 - RISK MANAGEMENT FUND (2,076) (17,468) (35,421) (37,263) Grand Total - Net Revenue (Expense) (4,033,517) (4,394,618) (4,545,066) (4,982,810) FY2025 BUDGET - Human Resource
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Ac
tual
FY 2024
Adopted
FY 2025
Proposed
Expenditure
Personnel
5100 - Regular Salaries (471,871.55) (429,525.33) (706,008.43) (776,609.27) 5200 - Part-Time Salaries (175.35) (35,730.54) (9,500.00) (10,450.00) 5300 - Overtime (1,268.61) (2,124.28) (3,000.00) (3,300.00) 5500 - Paid Holiday (29,330.85) (24,478.40) 0.00 0.00 5510 - Paid Vacation (47,644.70) (31,260.96) 0.00 0.00 5520 - Paid Sick Leave (16,459.13) (15,406.40) 0.00 0.00 5560 - Paid Compensatory Leave - 0.00 0.00 0.00 5570 - Paid In Lieu Of Annual Leave - 0.00 0.00 0.00 5900 - Fica And Medi Taxes (42,682.57) (41,146.16) (55,057.70) (60,563.47) 5910 - Pers Retirement Employer (72,257.71) (67,281.20) (108,924.41) (119,816.85) 5930 - Health Insurance (110,071.34) (92,315.65) (121,460.28) (133,606.31) 5931 - Vision (3,031.19) (746.95) (2,499.20) (2,749.12) 5932 - Dental (9,591.79) (5,563.60) (12,243.45) (13,467.80) 5933 - Life (1,518.37) (1,037.37) (1,601.60) (1,761.76) 5991 - Car And Cell Allowance (500.00) 0.00 (1,200.00) (1,320.00) Personnel Total (806,403.16) (746,616.84) (1,021,495.07) (1,123,644.58) Capital Outlay
9300 - Improvements & Upgrades - (186.12) (83,800.00) (83,800.00) 9300 - Springbrook Financial System - (439,656.02) (170,620.00) (170,620.00) Capital Outlay Total - (439,842.14) (254,420.00) (254,420.00) Operations
6100 - Outside Professional Services (145,784.03) (115,146.55) (145,091.00) (145,091.00) 6100 - Outside Professional Svc-It - (286,925.10) (368,675.50) (368,675.50) 7300 - Equipment Maint & Repair - 0.00 0.00 0.00 7320 - Other Equipment/Tools/Rentals - (41,259.36) (53,000.00) (53,000.00) 7700 - Office Supplies (4,882.58) (4,014.58) (5,000.00) (5,000.00) 7755 - Special Departmental Expense (15,455.33) (43,355.08) (50,600.00) (50,600.00) 7850 - Publications & Dues (1,818.73) (2,423.57) (2,000.00) (2,000.00) 7900 - Travel/Training/Education (599.00) (1,053.00) (2,000.00) (2,000.00) 7905 - Conferences/Seminars - (719.00) (2,000.00) (2,000.00) 9194 - Cap Lease-Principal/Springbrk - (72,037.00) 0.00 0.00 9195 - Cap Lease-Interest Exp Sprngbk - (7,229.00) 0.00 0.00 Operations Total (168,539.67) (574,162.24) (628,366.50) (628,366.50) Expenditure Total (974,942.83) (1,760,621.22) (1,904,281.57) (2,006,431.08)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Ac
tual
FY 2024
Adopted
FY 2025
Proposed
Funding Source:
001 - GENERAL FUND (921,294) (1,189,005) (1,517,814) (1,607,759) FY2025 BUDGET - Finance Department
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Ac
tual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - Finance Department
Expense Summary By Funds
100 - AMERICAN RESCUE PLAN ACT 2021 0 (519,108) (254,420) (254,420) 210 - CRA- SUCCESSOR AGENCY FUND (15,000) (14,910) (10,000) (10,000) 650 - MEASURE M FUND 0 0 (40,757) (44,833)
680 - PROP C FUND (32,629) (31,868) (54,208) (59,629)
850 - RISK MANAGEMENT FUND (6,020) (5,730) (27,082) (29,790) Grand Total - Net Revenue (Expense) (974,943) (1,760,621) (1,904,282) (2,006,431)
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
Expenditures
Operations
6105 - Legal Services (665,842) (577,457) (617,000) (617,000) Operations Total (665,842) (577,457) (617,000) (617,000) Expenditures Total (665,842) (577,457) (617,000) (617,000)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
Funding Source:
001 - GENERAL FUND (368,129) (348,893) (263,000) (263,000) 090 - BCHA-OPERATING FUND (112,932) (74,487) (30,000) (30,000) 108 - SANITATION/REFUSE FUND (6,646) (7,477) (29,000) (29,000) 210 - CRA- SUCCESSOR AGENCY FUND (50,187) (40,696) (45,000) (45,000) 850 - RISK MANAGEMENT FUND (127,947) (105,903) (250,000) (250,000) Grand Total - Net Revenue (Expense) (665,842) (577,457) (617,000) (617,000) FY2025 BUDGET - City Attorney
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actua
l
FY 2024
Adopted
FY 2025
Proposed
Expenditure
Personnel
5100 - Regular Salaries (78,378.68) (67,149.29) (150,525.45) (165,578.00) 5500 - Paid Holiday (3,429.45) (4,023.26) 0.00 0.00 5510 - Paid Vacation (7,616.48) (3,992.79) 0.00 0.00 5520 - Paid Sick Leave (3,585.34) (5,459.18) 0.00 0.00 5900 - Fica And Medi Taxes (7,119.21) (6,171.77) (11,515.20) (12,666.72) 5910 - Pers Retirement Employer (6,512.38) (6,325.32) (12,388.24) (13,627.06) 5930 - Health Insurance (16,675.44) (17,693.04) (41,656.08) (45,821.69) 5931 - Vision (53.95) (45.65) (681.60) (749.76) 5932 - Dental (131.28) (524.08) (3,339.12) (3,673.03) 5933 - Life (232.40) (200.20) (436.80) (480.48) Personnel Total (123,734.61) (111,584.58) (220,542.49) (242,596.74) Capital Outlay
9300 - Improvements & Upgrades - 0.00 (10,000.00) (10,000.00) Capital Outlay Total - 0.00 (10,000.00) (10,000.00) Operations -
6100 - Outside Prof Svc-Gage Cleanup - 0.00 (50,000.00) (50,000.00) 6100 - Outside Professional Services (46,205.00) (57,216.73) (60,931.00) (60,931.00) 6430 - Codification (1,223.30) 0.00 (8,000.00) (8,000.00) 6440 - Election Expenditures (8,443.92) (62,912.17) (70,000.00) (70,000.00) 7300 - Equipment Maint & Repair - 0.00 0.00 0.00 7510 - Advertising (2,338.48) 0.00 (6,000.00) (6,000.00) 7700 - Office Supplies (1,340.64) (1,174.71) (3,500.00) (3,500.00) 7755 - Special Departmental Expense (5,470.00) (7,829.57) (5,000.00) (5,000.00) 7850 - Publications & Dues (240.00) (225.00) (1,175.00) (1,175.00) 7900 - Travel/Training/Education (200.00) (625.00) (1,000.00) (1, 000.00) 7905 - Conferences/Seminars (500.00) (3,523.75) (1,650.00) (1,650.00) Operations Total (65,961.34) (133,506.93) (207,256.00) (207,256.00) Expenditure Total (189,695.95) (245,091.51) (437,798.49) (459, 852.74)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Actua
l
FY 2024
Adopted
FY 2025
Proposed
Funding Source:
001 - GENERAL FUND (189,696) (245,092) (427,798) (449,853) 100 - AMERICAN RESCUE PLAN ACT 2021 0 0 (10,000) (10,000) Grand Total - Net Revenue (Expense) (189,696) (245,092) (437,798) (459,853) FY2025 BUDGET - City Clerk
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
Expenditures
Personnel
5100 - Regular Salaries (1,055,380) (598,775) (899,210) (989,131) 5200 - Part Time Salaries-Covid 19 (19,059) (71,591) (48,360) (53,196) 5200 - Part-Time Salaries (1,081,394) (1,083,018) (1,092,592) (1,201,851) 5300 - Overtime (26,683) (5,998) 0 0
5300 - Overtime-Covid/Sela Vaccinatio (3,985) 0 0 0
5500 - Paid Holiday (57,304) (34,480) 0 0
5510 - Paid Vacation (97,198) (48,167) 0 0
5520 - Paid Sick Leave (54,690) (51,077) 0 0
5560 - Paid Compensatory Leave (6,633) (3,219) 0 0
5570 - Paid In Lieu Of Annual Leave (5,062) (1,851) 0 0 5900 - Fica And Medi Taxes (182,575) (144,497) (186,665) (205,331) 5910 - Pers Retirement Employer (141,547) (112,442) (124,084) (136,492) 5930 - Health Insurance (191,792) (127,258) (242,249) (266,474) 5931 - Vision (1,665) (788) (4,090) (4,499)
5932 - Dental (7,203) (2,780) (20,035) (22,038)
5933 - Life (2,501) (1,403) (2,621) (2,883)
5990 - Bilingual Pay 0 0 0 0
5990 - Other Employment Benefits 0 0 0 0
5991 - Car And Cell Allowance (1,200) (600) (1,200) (1,320) Personnel Total (2,935,871) (2,287,944) (2,621,105) (2,883,215) 0 0 0 0
Capital Outlay 0 0 0 0
9300 - Arpa-Community Service Progra 0 (5,338) (800,000) (800,000) 9300 - Atlantic Ave Median Improv (3,350) 0 0 0
9300 - Bcc/Audio Visual Upgrade 0 (4,500) (65,000) (65,000) 9300 - Bins - Recycling Project (18,567) 0 0 0
9300 - Capital Outlay-Bus Purchase 0 0 (250,000) (250,000) 9300 - Capital Outlay-Rposd/Tap Prog 0 0 (285,000) (285,000) 9300 - CA High Speed Rail-State Proj (524) 0 0 0
9300 - City Website Redesign 0 0 (155,238) (155,238)
9300 - CS Facility Emergency Repair (27,518) 0 0 0
9300 - Clarkson Sidewalk Improv (3,695) 0 0 0
9300 - Clarkson Sidewalk Improvement (939) 0 0 0
9300 - EV Station/Route Study (28,200) 0 0 0
9300 - Eastern Ave Improvement Proj 0 0 0 0
9300 - Encmpmnt & Homeless Svcs Res 0 (30,097) (30,000) (30,000) 9300 - Ernest Debs Gym Rehab (199,310) 0 0 0
9300 - Fuel Efficient Truck/Vehicle (153,040) 0 0 0
9300 - Florence Ave Improv Proj (242,653) 0 0 0
9300 - Florence Ave Pedestrian Improv (230,341) 0 0 0
9300 - Gage Bridge Repair Proj (72,968) 0 0 0
9300 - Gage Av Bus Shelter Replaceme (300,212) 0 0 0
9300 - Improvements & Upgrades 0 0 (97,000) (97,000)
9300 - Infrastructure, Vehicle &Eqpt (307,378) (153,118) 0 0 9300 - LA River Project (34,100) 0 0 0
9300 - Led Illuminated St Sign Proj (355,963) 0 0 0
FY2025 BUDGET - Community Service Dept
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - Community Service Dept
Expense Summary By Funds
9300 - Live Stream Upgrade 0 0 (90,000) (90,000)
9300 - Local Roadway Safety Plan (20,258)
9300 - Organizational Development (61,753) 0 0 0
9300 - Pavement Markings/Striping 0 0 0 0
9300 - Pritchard Field Improvmnt Proj (5,722) (38,841) (4,166,595) (4,166,595) 9300 - PW Equipment/PW Light Duty (11,456) 0 0 0
9300 - St Improvement Proj FY21-22 (814,241) 0 0 0
9300 - Street Rehab Project Fy19-20 (76) 0 0 0
9300 - Traffic Signal Battery Backup (3,740) 0 0 0
9300 - Traffic Signal Eqpt Upgrade 0 0 0 0
9300 - Water Quality Proj (7,225) 0 0 0
Capital Outlay Total (2,903,228) (231,893) (5,938,833) (5,938,833) Operations
6100 - Csd-Bus Pass Subsidy-Ops/CDBG (109,914) (26,289) (50,000) (50,000) 6100 - Csd-Bus Shelter-Ops (98,876) (108,179) (147,000) (147,000) 6100 - Csd-Dial-A-Ride (367,302) (379,670) (340,000) (340,000) 6100 - Csd-Recreational Transit (6,469) (17,182) (13,500) (13,500) 6100 - Outside Prof Svc-Tracking Devi 0 0 (1,200) (1,200) 6100 - Outside Professional Services (1,227,853) (267,826) (247,494) (253,082) 6100 - Outside Professional Svc - Civic (400,457) 0 0 0 6100 - Professional Svc-Traffic Study 0 0 0 0
6210 - Bank Service Charge 0 0 0 0
6410 - Fingerprint/Livescan (2,885) (4,373) (3,500) (3,500) 6415 - Service By Other Govt Units (82,732) (138,900) (80,000) (80,000) 6426 - Covid Staff Reimbursable Cost (18) 0 0 0
6426 - Staff Reimbursable Cost 0 0 0 0
6800 - Telephone (519) (4,552) (5,760) (5,760)
7000 - Utilities Services-General (571,846) (278,206) (135,000) (135,000) 7300 - Equipment Maint & Repair (135,408) (26,593) 0 0
7310 - Maintenance Supplies (48,655) 0 (7,500) (7,500)
7315 - Automotive Maint & Repair (48,981) 0 (9,000) (9,000) 7317 - Fuel (108,496) 0 0 0
7320 - Other Equipment/Tools/Rentals (44,038) 0 0 0
7330 - Leased Office Equipment 0 0 0 0
7335 - Lease & Rentals & Encroachmen (49,975) 0 0 0
7450 - One Day Excursions Expenses (30) (11,585) (20,000) (20,000) 7451 - Bell 5K (38,830) (35,124) (35,300) (35,300)
7452 - 90Th Celebration (49) 0 0 0
7453 - Senior Programs (23,215) (29,526) (26,000) (26,000) 7510 - Advertising (4,529) (6,878) (9,500) (9,500)
7510 - Advertising-Covid/Sela 0 0 0 0
7700 - Office& General Supplies (48,825) (20,637) (22,400) (22,400) 7755 - Special Departmental Expense (137,331) (760,060) (12,800) (12,800) 7755 - Special Dept Exp-Covid/Sela 0 0 0 0
7758 - Education Program Supplies (10,892) (13,994) (13,500) (13,500) 7760 - Special Events/Program 0 0 0 0
7760 - Special Events/Programs (71,348) (130,194) (104,000) (104,000)
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - Community Service Dept
Expense Summary By Funds
7765 - Snack Bar (2,060) (5,126) (6,200) (6,200)
7770 - Sports Program Supplies (63,013) (82,702) (112,132) (112,132) 7790 - Uniforms And Clothing (7,803) (8,083) (12,000) (12,000) 7900 - Travel/Training/Education (16,640) (3,414) (6,840) (6,840) 7905 - Conference/Seminars 0 0 0 0
7905 - Conferences/Seminars (5,848) (1,798) (2,650) (2,650) 9194 - Capital Lease-Principal Exp (71,639) 0 0 0
9195 - Capital Lease-Interest Exp (19,955) 0 0 0
Operations Total (3,826,429) (2,360,891) (1,423,276) (1,428,864) Expenditure Total (9,665,529) (4,880,727) (9,983,214) (10,250,912)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Act
ual
FY 2024
Adopted
FY 2025
Proposed
Funding Source:
001 - GENERAL FUND (3,612,771) (3,053,136) (3,023,705) (3,244,506) 100 - AMERICAN RESCUE PLAN ACT 2021 (401,634) (275,921) (1,429,488) (1,448,713) 103 - AQMD-FUND (42,096) 0 0 0
104 - GAS TAX FUND (813,562) 0 0 0
105 - SB1 ROAD MAINT & REHAB (815,316) 0 0 0
108 - SANITATION/REFUSE FUND (423,266) 0 0 0
109 - SEWER FUND (196,716) 0 0 0
114 - BIKEWAY FUND (26,766) 0 0 0
300 - CDBG FUND (95,589) 0 0 0
332 - GRANTS FUND (208,274) (853,063) (285,000) (285,000) 334 - CDBG COVID19 0 0 0 0
337 - FEDERAL CIP GRANT (32,634) 0 0 0
338 - STPL LOCAL (447,072) 0 0 0
450 - LIGHTING & LANDSCAPING FUND (294,996) 0 0 0
460 - BELL LIGHTING DISTRICT (276,256) 0 0 0
500 - CAPITAL PROJECTS FUND (2,956) 0 0 0
600 - MEASURE W (83,989) 0 0 0
610 - PRITCHARD IMPRV GRANT (23,268) (53,528) (4,186,225) (4,188,188) 620 - MEASURE A FUND (226,723) (4,937) (124,156) (136,572) 650 - MEASURE M FUND (38,087) 0 0 0
670 - MEASURE R FUND (358,201) 0 0 0
680 - PROP C FUND (574,553) 0 0 0
700 - PROP A FUND (652,296) (640,142) (934,638) (947,932) 770 - CA RECYCLE GRANT FUND (18,508) 0 0 0
Grand Total - Net Revenue (Expense) (9,665,528) (4,880,726) (9,983,212) (10,250,911)
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Ac
tual
FY 2024
Adopted
FY 2025
Proposed
Expenditure
Personnel
5100 - Regular Salaries (457,686.53) (408,436.15) (718,523.29) (790,375.62) 5200 - Part Time Salaries (7,454.89) (5,904.99) (23,508.26) (25,859.09) 5200 - Part-Time Salaries (60,782.92) (60,066.54) (40,531.04) (44,584.14) 5300 - Overtime (862.91) - - - 5500 - Paid Holiday (27,841.22) (25,873.84) - - 5510 - Paid Vacation (60,543.95) (28,781.68) - - 5520 - Paid Sick Leave (19,655.38) (10,016.78) - - 5560 - Paid Compensatory Leave (1,220.01) (1,504.27) - - 5570 - Paid In Lieu Of Annual Leave (1,796.30) - - - 5900 - Fica And Medi Taxes (48,870.95) (43,311.37) (59,957.85) (65,953.64) 5910 - Pers Retirement Employer (54,815.22) (47,564.57) (80,087.00) (88,095.70) 5930 - Health Insurance (102,877.56) (105,055.50) (164,992.67) (181,491.94) 5931 - Vision (1,793.92) (2,495.30) (2,726.40) (2,999.04) 5932 - Dental (10,401.27) (5,430.27) (13,356.48) (14,692.13) 5933 - Life (1,267.15) (683.57) (1,747.20) (1,921.92) 5991 - Car And Cell Allowance (1,181.85) (950.77) (1,200.00) (1,320.00) Personnel Total (859,052.03) (746,075.60) (1,106,630.19) (1,217,293.21) Capital Outlay
9300 - Arpa-Economic Development Proj - ( 59,105.98) (2,684,260.93) (2,684,260.93) 9300 - Arroyo (Cheli) Specific Plan - (64,034.50) (65,770.00) (65,770.00) 9300 - Arroyo(Atlantic) Specific Plan - (16,566.55) (52,730.00) (52,730.00) 9300 - Atlantic/Gage Fire Cleanup Prj (37,031.53) (225,463.93) - - 9300 - Bcha- Emergency Repairs - (170,846.61) - - 9300 - Improvements & Upgrades - (82,362.50) (100,000.00) (100,000.00) 9300 - Zoning Code Update - - (250,000.00) (250,000.00) 9330 - 4570 Gage Ave,6412 Woodward Av - - - - Capital Outlay Total (37,031.53) (618,380.07) (3,152,760.93) (3,152,760.93) Operations
61 00 - Outside Prof Svc-Arroyo(Atlant (39,646.44) (47,848.56) (101,786.00) (101,786.00) 6100 - Outside Prof Svc-Arroyo(Cheli (26,739.99) (81,051.44) (133,000.00) (133,000.00) 6100 - Outside Prof Svc-Comml Rehab - - - - 6100 - Outside Prof Svc-Resid. Rehab - - - - 6100 - Outside Professional Services (572,123.01) (674,036.37) (959,323.60) (959,323.60) 6100 - Outside Professional Svc (9,210.10) (5,735.60) (42,742.00) (42,742.00) 6105 - Legal Services - - - - 6800 - Telephone - - (1,100.00) (1,100.00) 6900 - Postage (51.05) (14.41) (3,200.00) ( 3,200.00) 6900 - Postage/Advert/Legal Notices - - - - 7000 - Bcha-Bell Mobile Pk Utilities (255,790.53) (257,108.48) (251,000.00) (251,000.00) 7000 - Bcha-Florence Village-Utility (258,679.74) (296,500.48) (297,000.00) (297,000.00) 7000 - Bcha-Housing Units Utility (41,507.50) (42,487.95) (51,000.00) (51,000.00) 7205 - Property Insurance (68,040.00) (119,100.00) (193,771.41) (193,771.41) 7300 - Equipment Maint & Repair (289,579.64) (322,225.60) (442,600.00) (442,600.00) 7315 - Automotive Maint & Repair - - - - 7320 - Other Equipment/Tools/Rentals (316.49) (1,288.46) (2,250.00) (2,250.00) 7402 - Building Improvement (104,500.70) (78,378.00) (265,662.00) (265,662.00) FY2025 BUDGET - Community Development
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Ac
tual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - Community Development
Expense Summary By Funds
7415 - Plan Check (14,033.00) (25,829.00) ( 34,600.00) ( 34,600.00) 7600 - Miscellaneous (689.74) (789.03) (1,000.00) (1,000.00) 7700 - Office Supplies (6,237.69) (13,312.37) (15,300.00) (15,300.00) 7755 - Special Departmental Exp - - (635,000.00) (635,000.00) 7755 - Special Departmental Expense (2,153.73) (2,133.98) (747,972.00) (747,972.00) 7776 - Cdbg Cv-Small Busn Relief Grnt (50,000.00) (39,427.00) - - 7850 - Publications & Dues (10,281.52) (17,922.84) (20,000.00) (20,000.00) 7900 - Travel/Training/Education - (1,009.78) (2,550.00) (2,550.00) 7905 - Conferences/Seminars (4,983.23) (5,666.20) (10,300.00) (10,300.00) Operations Total (1,754,564.10) (2,031,865.55) (4,211,157.01) (4,211,157.01) Grand Total - Net Revenue (Expense) (2,650,647.66) (3,396,321.22) (8,470,548.13) (8,581,211.15)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Ac
tual
FY 2024
Adopted
FY 2025
Proposed
Funding Source:
001 - GENERAL FUND (945,407) (1,036,214) (906,953) (957,077) 090 - BCHA-OPERATING FUND (1,291,773) (1,704,414) (2,144,384) (2,178,020) 100 - AMERICAN RESCUE PLAN ACT 2021 0 (222,070) (3,152,761) (3,152,760) 210 - CRA- SUCCESSOR AGENCY FUND (57,384) (60,658) (65,995) (71,595) 300 - CDBG FUND (198,538) (187,343) (353,077) (356,568) 305 - PLHA/LOCAL HOUSING (49,050) (134,042) (888,848) (895,279) 332 - GRANTS FUND (120,237) (51,578) (958,529) (969,909) 334 - CDBG COVID19 0 0 0 0
Grand Total (2,650,648) (3,396,318) (8,470,546) (8,581,208)
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
Expenditure
Personnel
5100 - Regular Salaries (1,708.14) (376,923.56) (763,276.72) (839,604.39) 5200 - Part Time Salaries - - (3,310.94) (3,642.03) 5200 - Part-Time Salaries - (47,405.75) (151,785.99) (166,964.59) 5300 - Overtime - (17,509.24) (15,000.00) (16,500.00) 5500 - Paid Holiday (182.14) (21,617.61) - - 5510 - Paid Vacation - (14,622.78) - - 5520 - Paid Sick Leave - (17,086.77) - - 5550 - Paid Weekend Standby - (2,970.00) - - 5560 - Paid Compensatory Leave - (2,417.47) - - 5570 - Paid In Lieu Of Annual Leave - - - - 5900 - Fica And Medi Taxes (144.60) (38,268.23) (71,489.92) (78,638.91) 5910 - Pers Retirement Employer (165.57) (34,202.17) (89,589.42) (98,548.36) 5930 - Health Insurance - (78,688.26) (138,600.82) (152,460.90) 5931 - Vision - (645.17) (3,237.60) (3,561.36) 5932 - Dental - (3,178.85) (15,860.82) (17,446.90) 5933 - Life - (1,072.19) (2,074.81) (2,282.29) 5991 - Car And Cell Allowance - - (1,068.00) (1,174.80) Personnel Total (2,200.45) ( 656,608.05) (1,255,295.04) (1,380,824.54) Capital Outlay
9300 - Arpa-Facilities & Infrastructu - (163,759.72) (752,529.00) (752,529.00) 9300 - Arpa-Fleet Replacement Proj - - (600,000.00) (600,000.00) 9300 - Asphalt Equipment - - (60,000.00) (60,000.00) 9300 - Atlantic Av Median Impr(Resrve - - - - 9300 - Atlantic Av/Bell Pl Ped Signal - (22,221.09) (250,000.00) (250,000.00) 9300 - Atlantic Ave Median Improv - - - - 9300 - Bins - Recycling Project - - (26,826.00) (26,826.00) 9300 - Ca High Speed Rail-State Proj - - (10,000.00) (10,000.00) 9300 - Capital Outlay-Gage Cleanup - - (65,000.00) (65,000.00)
9300 - Citywide Ped Crossing Improvem - (9,029.75) (100,000.00) (100,000.00) 9300 - Council Chambers Hvac Proj - (48,836.33) - - 9300 - Ev Station/Route Study - (1,200.00) - - 9300 - Florence Ave Improv Proj - (2,209,218.46) - - 9300 - Florence Ave Pedestrial Improv - - - - 9300 - Florence Ave Pedestrian Improv - (10,000.00) - - 9300 - Florence/Slauson Brdige Maint. - - (10,000.00) (10,000.00) 9300 - Gage Av Bus Shelter Replacemnt - - - - 9300 - Gage Bridge Repair Proj - (25,011.16) (980,000.00) (980,000.00) 9300 - Heavy Equipment - - (85,000.00) (85,000.00) 9300 - Led Illuminated St Sign Proj - (37,343.99) - - 9300 - Local Roadway Safety Plan - (5,474.00) - - 9300 - Pd Patrol Vehicles - (176,586.21) (4,759.13) (4,759.13) 9300 - Pw Equipment - (14,712.00) - - 9300 - Randolph Corridor Mat Proj - (6,734.55) (28,800.00) (28,800.00) 9300 - Residential St Improvement - (267,209.62) (817,790.38) (817,790.38) 9300 - Shoe City Demolition Proj - - - - 9300 - Sidewalk Asmt & Concrt Shaving - (5,319.57) (270,000.00) (270,000.00) 9300 - Slurry Seal - - (250,000.00) (250,000.00) 9300 - Speed Hump Installation Proj - (351,017.28) ( 68,983.00) ( 68,983.00) FY2025 BUDGET - Public Works
Expense Summary By Funds
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - Public Works
Expense Summary By Funds
9300 - St Arterial Imp-Eastern/Bandin - (133,066.86) ( 1,048,000.00) ( 1,048,000.00) 9300 - St Improvement Proj Fy21-22 - (146,836.47) - - 9300 - St Improvement Proj Fy23-24 - - (1,302,000.00) (1,302,000.00) 9300 - Traffic Signal Battery Backup - - (349,000.00) (349,000.00) 9300 - Traffic Signal Eqpt Upgrade - - (1,061,400.00) (1,061,400.00) 9300 - Utility Vehicles - - (25,000.00) (25,000.00) 9300 - Water Quality Proj - - (600,000.00) (600,000.00) Capital Outlay Total - (3,633,577.06) (8,765,087.51) (8,765,087.51) -
Operations -
5200 - Part-Time Salaries -
6100 - Cdbg - Graffiti Removal - (87,600.00) (85,848.00) (85,848.00) 6100 - Outside Prof Svc-Gage Cleanup - (5,343.50) (4,656.50) (4,656.50) 6100 - Outside Professional Services - (1,749,801.75) (1,733,843.78) (1,733,843.78) 6100 - Outside Professional Svc - (3,325.00) - - 7000 - Utilities Services-General - (298,162.53) (553,936.00) (553,936.00) 7300 - Equipment Maint & Repair - (19,999.49) (93,758.85) (93,758.85) 7310 - Maintenance Supplies - (32,535.94) (56,000.00) (56,000.00) 7315 - Automotive Maint & Repair - (51,089.81) (36,500.00) (36,500.00) 7317 - Fuel - (128,892.53) (156,000.00) (156,000.00) 7320 - Other Equipment/Tools/Rentals - (18,049.72) (65,220.47) ( 65,220.47) 7335 - Lease & Rentals - - (18,050.27) (18,050.27) 7405 - Encroachment/Excavation Permit - (52,160.25) (55,000.00) (55,000.00) 7700 - Office Supplies - (5,132.85) (5,600.00) (5,600.00) 7705 - General Supplies - (21,733.19) (40,493.63) (40,493.63) 7755 - Special Departmental Exp - (32,132.50) - - 7755 - Special Departmental Expense - (113,285.60) (240,130.00) (240,130.00) 7755 - Special Dept Exp-Gage Cleanup - - (20,000.00) (20,000.00) 7790 - Uniforms And Clothing - (7,666.93) (16,000.00) (16,000.00) 7850 - Publications & Dues - - (4,000.00) (4, 000.00)
7900 - Travel/Training/Education - (7,724.11) (36,000.00) (36,000.00) 7905 - Conferences/Seminars - (150.00) (12,000.00) (12,000.00) 9194 - Cap Lease-Principal/Pinnacle - (137,419.54) (52,048.22) (53,870.00) 9194 - Capital Lease-Principal/Ford - (30,581.92) (32,325.00) (12,350.00) 9195 - Capital Lease-Interest - (36,572.83) (14,171.50) (14,171.50) 9195 - Capital Lease-Interest/Ford - (2,811.79) (1,068.00) (1,068.00) Operations Total - (2,842,171.78) (3,332,650.22) (3,314,497.00) Expenditure Total (2,200.45) (7,132,356.89) (13,353,032.77) (13,460,409.05)
ACCT & DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
Funding Source:
001 - GENERAL FUND (375.19) (963,870.15) (1,112,405.72) (1,107,359.80) 100 - AMERICAN RESCUE PLAN ACT 2021 - (212,596.05) (1,372,587.24) (1,374,593.06) 103 - AQMD-FUND - (4,930.37) (7,200.00) (7,200.00) 104 - GAS TAX FUND (328.40) (629,559.13) (942,972.59) (970,277.95) 105 - SB1 ROAD MAINT & REHAB - (414,046.09) (1,517,790.38) (1,517,790.38) 108 - SANITATION/REFUSE FUND (467.98) (338,361.99) (525,822.40) (556,991.24) 109 - SEWER FUND (419.17) (816,100.51) (261,920.88) (272,613.00) 114 - BIKEWAY FUND - (10,000.00) ( 70,000.00) ( 70,000.00)
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actual
FY 2024
Adopted
FY 2025
Proposed
FY2025 BUDGET - Public Works
Expense Summary By Funds
300 - CDBG FUND - (87,600.00) ( 85,848.00) ( 85,848.00) 332 - GRANTS FUND - (12,208.55) (1,780,200.00) (1,780,200.00) 333- CA STATE GRANTS - (177,635.17) (7,876.00) (7,876.00) 337 - FEDERAL CIP GRANT - (11,818.90) - - 338 - STPL LOCAL - (244,689.47) (520,000.00) (520,000.00) 450 - LIGHTING & LANDSCAPING FUND (247.62) (390,790.03) (479,210.24) (488,121.26) 460 - BELL LIGHTING DISTRICT - (227,442.75) (380,000.00) (380,000.00) 600 - MEASURE W - (215,577.03) (887,500.00) (887,500.00) 610 - PRITCHARD IMPRV GRANT - (861.54) (7,171.06) (7,888.17) 620 - MEASURE-A-PARK IMPROVEMENT (172.00) - - 650 - MEASURE M FUND - (432,699.00) (564,193.09) (574,946.10) 670 - MEASURE R FUND (323.78) (555,193.50) (785,697.01) (800,584.71) 680 - PROP C FUND (38.31) (1,367,341.59) (2,017,812.16) (2,023,793.39) 700- PROP A FUN - (3,700.00) - - 770 - CA RECYCLE GRANT FUND - (15,162.50) (26,826.00) (26,826.00) Grand Total - Net Revenue (Expense) (2,200.45) (7,132,356.32) ( 13,353,032.77) ( 13,460,409.05)
ACCT# - DESCRIPTION
FY 2022
Actual
FY 2023
Actu
al
FY 2024
Adopte
d
FY 2025
Proposed
Expenditure
Personnel
5100 - Regular Salaries (3,244,883.29) (3,783,921.75) (4,724,845.32) (5,197,329. 85)
5200 - Part-Time Salaries (6,191.75) (22,570.03) (63,360.00) (69,696.00) 5213 - Part Time Cadets (43,611.19) (42,427.63) (59,856.00) (65,841.60) 5215 - Part Time Reserves - - - -
5300 - Overtime (732,152.37) (712,846.10) (345,500.00) (380,050.00) 5300 - Pd Ot Stake Out - - - -
5300 - Pd Ot Stakeout (1,998.37) - - -
5300 - Pd Ot-Click It Or Ticket (778.95) (1,336.44) - - 5300 - Pd Overtime - - - -
5300 - Pd Overtime - Ots Pt20009 - - - -
5300 - Pd Overtime - Ots Pt21015 (7,049.74) - - - 5300 - Pd Overtime - Ots Pt22148 (3,681.24) (6,108.20) - - 5300 - Pd Overtime - Ots Pt23087 - (11,888.54) - -
5300 - Pd-Ot-Bike & Pedestrian Op (3,416.74) (3,193.10) - - 5300 - Pd-Ot-Distracted Driving (2,386.18) (7,202.04) - - 5300 - Pd-Ot-Dui-Dl Ck Pts (11,531.92) (14,531.23) - - 5300 - Pd-Ot-Motorcycle-Safety Enf - - - -
5300 - Pd-Ot-Motorcycle-Safety Enforc (2,040.81) (3,267.71) - - 5300 -
Pd-Ot-Night T- Click It Or Tck - - - -
5300 - Pd-Ot-Night T-Click It Or Tck - - - -
5300 - Pd-Ot-Saturation Patrol - - - -
5300 - Pd-Ot-Traffic Enforcement (11,143.82) (12,727.54) - - 5300 - Pd-Ot-Traffic Safty Ed Presntn (715.53) (1,425.33) - - 5300 - Stake Out - - - -
5300 - Warrant Svc Operation - - - -
5315 - Overtime Training (88,146.81) (100,095.52) (90,000.00) (99,000.00) 5320 - Overtime Range (24,527.70) (31,963.12) (55,280.00) (60,808.00) 5400 - Education Differential - - - -
5 420 - Uniform Allowance (49,541.08) (57,866.64) (51,000.00) (56,100.00) 5500 - Paid Holiday (218,583.24) (247,470.84) (196,852.03) (216,537.23) 5510 - Paid Vacation (354,080.58) (270,195.75) - - 5520 - Paid Sick Leave (209,176.42) (156,829.17) - - 5530 - Paid Injury On Duty - - - -
5540 - Paid Court And On Call - - - -
5540 - Paid Court And Oncall (28,536.94) (29,998.77) (48,400.00) (53,240.00) 555
0 - Paid Weekend Standby (32,600.00) (30,600.00) (50,700.00) (55,770.00) 5560 - Paid Compensatory Leave (63,546.23) (57,020.19) - - 5570 - Paid In Lieu Of Annual Leave - (9,661.76) - -
5900 - Fica And Medi Taxes (150,215.20) (163,352.99) (163,235.57) (179,559.13) 5910 - Pers Retirement Employer (694,527.54) (773,129.86) (960,528.35) (1,056,581.19) 5920 - Pers Retirement Employee - - - -
5930 - Health Insurance (720,686.28) (840,617.55) (911,055.35) (1,002,160.89) 5931 - Vision (9,309.14) (8,862.03) (16,699.21) (18,369.13) 5932 - Dental (51,753.28) (51,883.56) (81,808.45) (89,989.30) 5933 - Life (6,422.16) (5,969.60) (7,396.79) (8,136.47) 5991 - Car And Cell Allowance (1,196.50) (1,300.90) (1,200.00) (1,320.00) 5991 - Car, Cell & Special Allowance - - (2,400.00) (2,640.00) Personnel Total (6,774,431.00) (7,460,263.89) (7,830,117.07) (8,613,128. 78) -
Capital Outlay
9300 - 911 Equipment Grant - - - -
9300 - Antena/Actve Shootr (2020Shsp) - - (174,185.00) (174,185.00) 9300 - Body Camera - - - -
9300 - Capital Outlay - - - -
9300 - Capital Outlay-Fuel Efficient (40,449.68) - - - 9300 - Capital Outlay-Patrol Vehicles - - - -
9300 - Council Chambers Hvac Proj - (54,152.32) - -
9300 - Eqpt - Officer Wellness Prog - - - -
9300 - Improvements & Upgrades - (127,786.75) - -
9300 - Motorcycle - - - -
9300 - Pd Camera Eqpt (2018 Shsp) - - - -
9300 - Pd Capital Project - - - -
9300 - Pd- Mobile Equipment - - - -
9300 - Pd Office Renovation - - - -
9300 - Pd Patrol Vehicles (34,385.00) - - -
FY2025 BUDGET - Public Safety
Expense Summary By Funds