REQUEST FOR PROPOSALS
FOR SECURITY SERVICES FOR THE CITY OF BELL
GARDENS SPORTS CENTER, VETERANS PARK
AND CITY HALL PARKING LOT
ADDENDUM NO. 1
September 20, 2023
This addendum is being issued for the REQUEST FOR PROPOSALS FOR SECURITY
SERVICES FOR THE CITY OF BELL GARDENS SPORTS CENTER, VETERANS PARK AND CITY HALL PARKING LOT (RFP).
Submit a proposal with the full understanding and full consideration of this addendum.
This addendum is being issued to incorporate the following changes to the RFP:
1. The City of Bell Gardens is interested in full security services by unarmed guard(s) on foot patrol.
2. The City of Bell Gardens requires at least one (1) guard per assignment.
3. There are three (3) City Facilities that may require full security services by unarmed guards. The following is further clarification on each facility’s needs:
• Ford Park Sports Center – A Minimum of fifty-six (56) hours a week • One unarmed guard on foot patrol.
• The Sports Center will require overnight security by an unarmed guard every day of the week from 22:00-06:30. Except for Christmas and New Years Day, the Sports Center will require 24- hour security coverage.
• There may be occasional special events that require additional overnight security or event security.
• Veterans Park (as-needed)
• One unarmed guard on foot patrol.
• The City hosts special events at Veterans Park. An unarmed security guard is needed for overnight security approximately seven (7) times a year.
CITY OF BELL GARDENS
RECREATION & COMMUNITY SERVICES DEPARTMENT
8000 PARK LANE • BELL GARDENS, CALIFORNIA 90201-6122
(562) 806-7650 FAX (562) 334-1745 • WWW.BELLGARDENS.ORG
505Exhibit 2
Addendum No. 1
Request for Proposals for Security Services for the City of Bell Gardens Sports Center, Veterans Park, and City Hall Parking Lot
•City Hall Parking Lot (as-needed)
•One unarmed guard on foot patrol.
•There are a few meetings and events that may require an unarmed security guard for the duration of the event as well as during set up and clean up.
Proposers are reminded that pursuant to RFP’s subsection Q of the “Instructions, Terms and Conditions” Section, the City will not be responsible for, or be bound by, any oral communication or any other information or contact that occurs outside the official communication process specified in the RFP, unless confirmed in writing by the City Contact.
Sincerely,
Elizabeth Nava
Director of Recreation & Community Services
The Proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in their proposal submittal. Failure to do so may result in disqualification of their proposal submittal.
Signature of Proposer Date
Proposer Firm Name and Address
09/27/2023
American Global Security, Inc.9420 Topanga Canyon Blvd, Ste 203 Chatsworth, CA 91311 506Exhibit 2
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 9.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael B. O'Kelly, City Manager
B Y:Bernardo I niguez, D irector of P ublic Works/F acilities D ouglas Benash, P.E ., C ity Engineer
S UB J E C T:INS TAL L AT IO N O F RE D C URB "NO PARK I NG" RE S T RI C T IO NS F RO NT ING 6872
G AG E AV E NUE
D AT E:October 23, 2023
RE C O M M E ND AT IO N:
I t is staf f 's recommendation that the City Council:
1. A dopt the attached Resolution establishing parking restrictions in the City and authorizing the installation of 11 feet of additional red curb 'no parking' restrictions fronting 6872 Gage Avenue to improve sight distance conditions; and
2. Rescind Resolution No. 2005-15.
B AC K G RO UND/D IS C US S I O N:
T he P ublic Works Department received a request f rom a resident f or the installation of 11 f eet of additional red curb parking restrictions f ronting 6872 Gage Avenue due to traffic saf ety concerns.
I n response to the request, the C ity Engineer reviewed the application and documents submitted. I n accordance with C ity policy, a f ield review of the site was then conducted. T he current striping on G age Avenue in front of 6872 Gage Avenue, and within 100 feet east and west of the property, is a “double-double yellow” painted median island. P er the C alif ornia Vehicle C ode (“C V C”), a vehicle is not to cross a double-double yellow. T herefore, the turning movements into and out of the property at 6872 Gage Avenue and the adjacent property are right turn in and right-turn out, since a lef t turn onto the property is not allowed when traveling westbound on Gage Avenue.
W hen going westerly along Gage Avenue in this neighborhood, this same situation exists for other multi-f amily properties west of Chalet Drive, where on-street parking is available and vehicles have to exit the parcels onto Gage Avenue. 6872 Gage Avenue and the adjacent westerly property, 6868 Gage Avenue, are multi-family properties with multiple structures with some on-site parking. On both sides of these parcels, eastbound Gage Avenue currently has red curb parking restrictions. T heref ore, this equates to allowing three (3) f ull size on street parking spaces available for both properties. A f ull size on-street parking space for this street segment is a minimum of 20 feet long.
I n their request, the resident indicated that a large truck parks in front of 6872 Gage Avenue and does not move f or several days, making it difficult to exit the driveway due to limited sight distance. T he C V C states that a vehicle cannot be parked for more than 72 hours, which is a parking enforcement issue. W ith the traf f ic signal at Chalet D rive, traffic breaks are created to allow access out of the property.
Sight distance issues are considered as part of the C alif ornia Manual of Uniform Traffic C ontrol Devices (“MUT C D ”) 507
guidelines and warrants when looking at intersections. Staff uses this information as a baseline when considering requests for sight distance issues from private property. We also look at the community as a whole, current community parking impacts, operations, and accident history. We do not have any accident history at this address.
T he community has an overall parking shortage and when looking at this specif ic case, the options are to remove the on-street parking space or shorten the on-street parking space to a compact car to improve the sight distance.
C urrently there is enough room f or two (2) compact cars or one (1) large truck/vehicle.
On October 3, 2023, the Traf f ic and S afety C ommission approved staff's recommendation for City C ouncil consideration of the installation of 11 f eet of additional red curb f ronting 6872 Gage Avenue.
C O NC L US I O N:
After a review of field conditions, the C ity E ngineer recommends approving the request for the installation of 11 f eet of additional red curb parking restrictions f ronting 6872 Gage Avenue, immediately west of the driveway for that property, which would leave a distance of 15 f eet of unrestricted curb to allow for the on street parking of one (1) compact car, based on the reported f indings.
F I S C AL I M PAC T:
T he estimated cost for the installation of red curb is approximately $500 and is available in the current Street Maintenance Budget.
AT TAC HM E NT S :
D escription
Exhibit 1 - Resolution No. 2023-92
Exhibit 2 - P roposed I mprovements
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 508
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RESOLUTION NO. 2023-92
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, ESTABLISHING PARKING RESTRICTIONS
IN THE CITY OF BELL GARDENS IN ACCORDANCE WITH CHAPTER
13.20 (PARKING) OF THE BELL GARDENS MUNICIPAL CODE AND
RESCINDING AND SUPERSEDING RESOLUTION NO. 2005-15
WHEREAS, the City Council desires to reaffirm and ratify and reestablish those parking restrictions presently in effect in the City of Bell Gardens as adopted by Resolution No. 2005-15; and
WHEREAS, the City Council desires to install an additional eleven (11) feet of red curb ‘no parking’ restrictions fronting 6872 Gage Avenue to improve sight distance conditions for vehicles exiting the driveway onto Gage Avenue as described in the Parking Restrictions attached and incorporated to as Exhibit “A.”
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council, after consideration of the staff report and presentation, discussion, oral testimony and evidence presented to the City Council, hereby finds that the above recitals are true and correct and incorporated herein.
SECTION 2. Resolution No. 2005-15 is hereby rescinded, repealed, replaced and superseded in its entirety by this Resolution.
SECTION 3. The City Council hereby approves the Parking Restrictions attached and incorporated hereto as Exhibit “A.”
SECTION 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
[Signatures on the following page]
509Exhibit 1
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PASSED, APPROVED, and ADOPTED this 23rd day of October, 2023.
THE CITY OF BELL GARDENS
________________________________
Francis De Leon Sanchez, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ________________________________ Stephanie Vasquez Daisy Gomez
City Attorney City Clerk
510Exhibit 1
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I, ____________________, City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. ___________was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on ___________________, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
Daisy Gomez
City Clerk
511Exhibit 1
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EXHIBIT “A”
PARKING RESTRICTIONS
I. The stopping, standing, or parking of a vehicle upon any of the following streets, or parts thereof, shall be prohibited pursuant to Section 13.20.120 of the Bell Gardens Municipal Code, at all times or during such other hours as are set forth herein:
A. At all times (red curb).
1. The north side of Gage Avenue from a point eight hundred fifty-five (855) feet east of the prolongation of the east curb of Garfield Avenue to a point two hundred (200) feet west of the prolongation of the west curb of Darwell Avenue;
2. The south side of Gage Avenue from a point five hundred seventy-five (575) feet west of the prolongation of the east curb of Garfield Avenue to the prolongation of the east curb of Ira Avenue;
3. On the north and south sides of Gage Avenue from Specht Avenue to Eastern Avenue;
4. On the north and south sides of Gage Avenue from the prolongation of the easterly curb of Eastern Avenue to a point two hundred (200) feet easterly thereof;
5. On the north and south sides of Gage Avenue from a point two hundred (200) feet west of the prolongation of the westerly curb of Colmar Avenue to a point two hundred (200) feet east of the prolongation of the easterly curb of Colmar Avenue;
6. On the north and south sides of Gage Avenue from a point two hundred (200) feet west of the prolongation of the westerly curb of Jaboneria Road to a point two hundred (200) feet east of the prolongation of the easterly curb of Jaboneria Road;
7. The east side of Darwell Avenue from the prolongation of the northerly curb of Florence Avenue to a point six hundred twenty (620) feet north of the prolongation of the northerly curb of Loveland Avenue;
8. The west side of Marlow Avenue from the driveway at 5560 Ludell Street to a point two hundred fifty (250) feet northerly thereof;
9. The north side of Florence Avenue from the prolongation of the east curb line of Ira Avenue to a point two hundred thirty-five (235) feet east of the 512Exhibit 1
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prolongation of the east curb line of Toler Avenue;
10. The north side of Shull from the prolongation of the easterly curb of Garfield Avenue to a point one hundred sixty-five (165) feet easterly thereof;
11. The south side of Suva Street between Loveland Street and Emil Avenue;
12. The west side of Bell Gardens Avenue from the prolongation of the southerly curb of Quinn Street to a point six hundred (600) feet north of the prolongation of the northerly curb of Gotham Street;
13. The south side of Gage Avenue from a point two hundred fifty (250) feet west of the prolongation of the westerly curb of Chalet Drive to a point two hundred seventy (270) feet east of the prolongation of the easterly curb of Chalet Drive;
14. The south side of Clara Street between the west City limits and the south Clara Street service road;
15. The north side of Clara Street from the west City limits to the north Clara Street service road;
16. The north and south side of Loveland Street from the prolongation of the west curb on Garfield Avenue to a point two hundred fifteen (215) feet westerly thereof;
17. The south side of Florence Avenue from the prolongation of the west curb of Priam Drive to a point sixty-three (63) feet westerly thereof;
18. The north side of Gage Avenue from two hundred seventy (270) feet west of the prolongation of the west curb line of Emil Avenue to a point nine hundred sixty (960) feet westerly thereof;
19. The red curb would begin on the north side of Agra Street from a point four hundred (400) feet west of the prolongation of the west curb line of Jaboneria Road to a point four hundred fifty (450) feet westerly thereof;
20. The south side of Gage Avenue from a point four hundred (400) feet east of the prolongation of the east curb of Perry Road to a point four hundred sixty (460) feet easterly thereof;
21. The south side of Quinn Street from the prolongation of the west curb of Jaboneria Road to a point one hundred (100) feet westerly thereof;
22. The north and south sides of Gage Avenue from the west City limits to the 513Exhibit 1
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service roads;
23. The east and west sides of Scout Avenue from the prolongation of the north curb of Florence Avenue to a point two hundred fifty (250) feet northerly thereof;
24. The north side of Florence Avenue from a point three hundred (300) feet west of the prolongation of the west curb line of Scout Avenue to the east City limits;
25. The west side of Jaboneria Road from the prolongation of the north curb of Gage Avenue to a point two hundred (200) feet northerly thereof;
26. The east side of Jaboneria Road from the prolongation of the north curb of Gage Avenue to a point fifty (50) feet northerly thereof;
27. The east and west sides of Jaboneria Road from the prolongation of the south curb of Gage Avenue to a point two hundred (200) feet southerly thereof;
28. The east side of Eastern Avenue from the prolongation of the north curb line of Florence Avenue to a point five hundred forty-five (545) feet northerly thereof;
29. The east side of Eastern Avenue from the prolongation of the south curb line of Florence Avenue to a point two hundred (200) feet southerly thereof;
30. The north side of Florence Avenue from the prolongation of the east curb line of Eastern Avenue to a point one hundred ninety-five (195) feet east of the prolongation of the east curb line of Ajax Avenue;
31. The north and south sides of Florence Avenue from the prolongation of the west curb line of Eastern Avenue to the west City limits;
32. The north side of Suva Street from a point six hundred ninety-four (694) feet east of the prolongation of the east curb line of Emil Avenue to a point seven hundred six (706) feet easterly thereof;
33. The west side of Ira Avenue from the prolongation of the southerly curb line of Clara Street to the westerly curb line of Garfield Avenue;
34. The east side of Eastern Avenue from the prolongation of the northerly curb line of Watcher Street to the northerly City limits;
35. The south side of Florence Avenue from the prolongation of the east curb line of Eastern Avenue to a point one hundred seven (107) feet east of the 514Exhibit 1
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prolongation of the east curb line of El Selinda Avenue;
36. The north side of Agra Street from a point four hundred (400) feet west of the prolongation of the west curb line of Jaboneria Road to a point six hundred (600) feet westerly thereof;
37. The east side of Garfield Avenue from a point one hundred ninety (190) feet south of the prolongation of the south curb of Cecilia Avenue to a point two hundred ten (210) feet southerly thereof;
38. The north side of Clara Street from a point one hundred seventy-five (175) feet west of the western prolongation of Kress Street to a point two hundred (200) feet westerly thereof;
39. The south side of Suva Street from a point six hundred fifty-five (655) feet east of the prolongation of the east curb line of Emil Avenue to a point seven hundred thirty-five (735) feet easterly thereof;
40. The west side of Garfield Avenue from the prolongation of the easterly curb line of Eastern Avenue to a point one hundred twenty (120) feet northerly thereof;
41. The south side of Clara Street from a point one hundred seventy-two (172) feet east of the prolongation of the easterly curb of Garfield Avenue to a point three hundred twenty (320) feet easterly thereof;
42. The south side of Florence Avenue from a point one hundred seventy (170) feet west of the prolongation of the west curb line of Jaboneria Road to a point seventy (70) feet east of the prolongation of the east curb line of Jaboneria Road;
43. The south side of Florence Avenue from a point fifty (50) feet east of the prolongation of the east curb line of Ira Avenue to a point forty (40) feet west of the prolongation of the west curb line of Ira Avenue;
44. The south side of Florence Avenue from a point two hundred sixty-five (265) feet east of the prolongation of the east curb line of Ira Avenue to a point three hundred ninety (390) feet easterly thereof;
45. The south side of Florence Avenue from a point two hundred ten (210) feet west of the prolongation of the west curb line of Toler Avenue to a point seventy-five (75) feet east of the prolongation of the east curb line of Toler Avenue;
515Exhibit 1
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46. The south side of Florence Avenue from a point one hundred forty-five (145) feet west of the prolongation of the west curb line of Garfield Avenue to a point three hundred thirty-five (335) feet east of the prolongation of the east curb line of Garfield Avenue;
47. The south side of Florence Avenue from a point one hundred thirty (130) feet west of the prolongation of the west curb line of Perry Road to a point forty (40) feet east of the prolongation of the east curb line of Perry Road;
48. The south side of Florence Avenue from a point sixty-five (65) feet west of the prolongation of the west curb line of Kress Avenue to a point seventy (70) feet east of the prolongation of the east curb line of Kress Avenue;
49. The south side of Florence Avenue from a point one hundred twenty-five (125) feet west of the prolongation of the west curb line of Emil Avenue to a point one hundred sixty-three (163) feet east of the prolongation of the east curb line of Emil Avenue;
50. The north side of Florence Avenue from a point sixty-two (62) feet west of the prolongation of the west curb line of El Selinda Avenue to a point one hundred thirty (130) feet east of the prolongation of the east curb line of El Selinda Avenue;
51. The north side of Florence Avenue from a point one hundred sixty-five (165) feet west of the prolongation of the west curb line of Jaboneria Road to a point seventy (70) feet east of the prolongation of the east curb line of Jaboneria Road;
52. The north side of Florence Avenue from the prolongation of the west curb line of Ira Avenue to a point sixty-five (65) feet westerly thereof;
53. The west side of Eastern Avenue from the prolongation of the south curb line of Lubec Street to the prolongation of the north curb line of Priory Street;
54. The north side of Florence Avenue from the prolongation of the east curb line of Granger Avenue to a point sixty-five (65) feet easterly thereof;
55. The north side of Florence Avenue from a point sixty-three (63) feet west of the prolongation of the west curb line of Perry Road to a point one hundred fifty (150) feet east of the prolongation of the east curb line of Perry Road;
56. The north side of Florence Avenue from a point fifty-seven (57) feet west of the prolongation of the west curb line of Emil Avenue to a point one hundred ninety-five (195) feet east of the prolongation of the east curb line of Emil Avenue;
516Exhibit 1
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57. The north side of Florence Place from a point two hundred thirty (230) feet west of the prolongation of the west curb line of Toler Avenue to a point fifty- five (55) feet east of the prolongation of the east curb line of Toler Avenue;
58. The east side of Eastern Avenue from the prolongation of the south curb line of Fry Street to the prolongation of the north curb line of Live Oak Street;
59. The north side of Live Oak Street from the prolongation of the east curb line of Eastern Avenue to a point one hundred fifty (150) feet easterly thereof;
60. The north side of Fry Street from the prolongation of the east curb line of Eastern Avenue easterly to the school property;
61. The north side of Priory Street from the prolongation of the west curb line of Eastern Avenue westerly to the west City limits;
62. The south side of Priory Street from the prolongation of the west curb line of Eastern Avenue to a point one hundred fifty (150) feet westerly thereof;
63. The west side of Darwell Avenue from the prolongation of the south curb line of Gage Avenue to a point one hundred eighty (180) feet southerly thereof;
64. The south side of Scout Avenue from a point thirty (30) feet west of the west property line of 7800 Scout Avenue easterly to a point fifty (50) feet;
65. The south side of Scout Avenue from the east property line of 7800 Scout Avenue westerly to a point thirty (30) feet;
66. The north side of Florence Place from the prolongation of the east curb of Garfield Avenue to a point two hundred thirty (230) feet easterly thereof;
67. The south side of Lubec Street from the prolongation of the west curb of Eastern Avenue to a point one hundred ninety-five (195) feet east of the prolongation of the east curb of Marlow Avenue;
68. The south side of Quinn Avenue from Lynda Lane to a point twenty-five (25) feet east of the prolongation of the east curb of Lynda Lane;
69. The east side of Eastern Avenue between the points six hundred sixty-five (665) feet and seven hundred twenty-five (725) feet north of the prolongation of the north curb of Florence Avenue;
70. The east side of Garfield Avenue from a point three hundred twenty-five 517Exhibit 1
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(325) feet south of the prolongation of the south curb line of Loveland Street to a point five hundred thirty-five (535) feet southerly thereof;
71. The east side of Eastern Avenue from the prolongation of the south curb of Gage Avenue to a point two hundred thirty (230) feet southerly thereof;
72. The north and south sides of Clara Street from the prolongation of the west curb of Eastern Avenue to a point three hundred fifty (350) feet westerly thereof;
73. The north and south sides of Clara Street from the prolongation of the east curb of Eastern Avenue to a point two hundred fifty-five (255) feet easterly thereof;
74. The west side of Scout Avenue from the prolongation of the south curb of Florence Avenue to the prolongation of the east curb of Priam Drive;
75. The east side of Scout Avenue from the prolongation of the south curb of Florence Avenue to a point one hundred (100) feet south of the prolongation of the south curb of Clara Street;
76. The south side of Hannon Street from a point six hundred (600) feet east of the prolongation of the east curb of Chalet Drive to a point six hundred seventy-five (675) feet southerly thereof;
77. The north side of Hannon Street from a point six hundred twenty-five (625) feet east of the prolongation of the east curb of Chalet Drive to a point seven hundred seventy-five (775) feet southerly thereof;
78. The west side of Perry Road from the prolongation of the south curb of Florence Avenue to a point three hundred five (305) feet southerly thereof;
79. The east side of Perry Road from the prolongation of the south curb of Florence Avenue to a point one hundred (100) feet southerly thereof;
80. The east side of Colmar Avenue from the prolongation of the south curb of Gage Avenue to a point fifty-five (55) feet southerly thereof;
81. The west side of Perry Road from the prolongation of the north curb of Florence Avenue to the alley northerly thereof;
82. The east side of Greenwood Avenue from the prolongation of the south curb of Gage Avenue to a point one hundred five (105) feet southerly thereof;
83. The west side of Greenwood Avenue from the prolongation of the south curb of Gage Avenue to a point fifty (50) feet southerly thereof; 518Exhibit 1
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84. The north side of Gage Avenue from the prolongation of the west curb of Greenwood Avenue to a point one hundred five (105) feet westerly thereof;
85. The west side of Emil Avenue from the prolongation of the south curb of Gage Avenue to a point forty (40) feet southerly thereof;
86. The east side of Emil Avenue from the prolongation of the south curb of Gage Avenue to a point one hundred fifty (150) feet southerly thereof;
87. The east side of Darwell Avenue from the prolongation of the south curb of Gage Avenue to a point seventy (70) feet southerly thereof;
88. The east side and west side of Darwell Avenue from the prolongation of the north curb of Gage Avenue to a point sixty (60) feet northerly thereof;
89. The west side of Colmar Avenue from the prolongation of the north curb of Gage Avenue to a point seventy-five (75) feet northerly thereof;
90. The south side of Gage Avenue from the prolongation of the west curb of Greenwood Avenue to a point two hundred five (205) feet westerly thereof;
91. The north side of Gage Avenue from a point two hundred eighty-five (285) feet east of the prolongation of the east curb of Chalet Drive to a point three hundred twenty-five (325) feet west of the prolongation of the west curb of Chalet Drive;
92. The east side of Chalet Drive from the prolongation of the south curb of Gage Avenue to a point one hundred forty (140) feet southerly thereof;
93. The north side of Gage Avenue from a point two hundred forty-five (245) feet east of the prolongation of the east curb of Emil Avenue to a point two hundred thirty-five (235) feet west of the prolongation of the west curb of Emil Avenue;
94. The south side of Gage Avenue from a point one hundred sixty (160) feet west of the prolongation of the west curb of Emil Avenue to a point two hundred thirty-five (235) feet west of the prolongation of the east curb of Emil Avenue;
95. The west side of Garfield Avenue from the prolongation of the south curb of Loveland Street to a point two hundred fifty (250) feet southerly thereof;
96. The east side of Garfield Avenue from a point four hundred (400) feet north of the prolongation of the north curb of Clara Street to a point six hundred sixty-five (665) feet northerly thereof;
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97. The west side of Jaboneria Road from the prolongation of the north curb of Clara Street to a point one hundred seventy (170) feet northerly thereof;
98. The east side of Jaboneria Road from the prolongation of the south curb of Clara Street to a point one hundred seventy-six (176) feet southerly thereof;
99. The south side of Clara Street from the prolongation of the west curb of Jaboneria Road to a point one hundred seventy-seven (177) feet westerly thereof;
100. The north side of Clara Street from the prolongation of the east curb of Jaboneria Road to a point one hundred thirty (130) feet easterly thereof;
101. The west side of Emil Avenue from a point two hundred seventy (270) feet south of the prolongation of the south curb of Florence Avenue to a point two hundred ninety (290) feet southerly thereof;
102. The south side of Shull Street from a point eight hundred eighty-nine (889) feet east of the BCR at Jaboneria Road, twenty-five (25) feet east and west of the back driveway at 5700 Shull Street;
103. The north side of Clara Street from a point one hundred forty-five (145) feet west of the prolongation of the west curb of Ira Avenue to a point one hundred sixty (160) feet westerly thereof;
104. The north side of Clara Street from a point one hundred ninety (190) feet west of the prolongation of the west curb of Ira Avenue to a point two hundred five (205) feet westerly thereof;
105. The north side of Clara Street from a point four hundred (400) feet west of the prolongation of the west curb of Ira Avenue to a point four hundred fifteen (415) feet westerly thereof;
106. The north side of Clara Street from a point four hundred forty-five (445) feet west of the prolongation of the west curb of Ira Avenue to a point four hundred sixty (460) feet westerly thereof;
107. The north side of Watcher Street from a point eighty (80) feet east of the west curb of Jaboneria Road to a point ninety (90) feet south of the north curb of Watcher Street on the west side of Jaboneria Road;
108. The east side of Colmar Street from a point fifty (50) feet north of the prolongation of the north curb line of Lanto Street to a point one hundred fifty-five (155) feet northerly, thereof;
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109. The east side of Emil Avenue south of Clara Street at alley entrance from the BCR on the north side of alley to a point twenty (20) feet northward on the east side of Emil Avenue; and from the BCR on the south side of alley to a point twenty (20) feet southward on the east side of Emil Avenue;
110. The west side of Emil Avenue south of Clara Street from the BCR on the north side of alley to a point twenty (20) feet northward on the west side of Emil Avenue;
111. The south side of Florence Avenue from a point one hundred forty (140) feet west of the prolongation of the west curb line of Ira Avenue to a point one hundred sixty-eight (168) feet westerly thereof;
112. The west side of Garfield Avenue from a point twenty-five (25) feet south of the southern prolongation of Loveland Street to a point four hundred twenty- five (425) feet southerly, thereof;
113. The west side of Garfield Avenue from a point five hundred fifty (550) feet south of the southern prolongation of Loveland Street to a point seven hundred nineteen (719) feet southerly thereof;
114. The north side of the southern Clara Street service road from the west City limits cul-de-sac to a point two hundred eighty-five (285) feet easterly thereof;
115. The west side of Ajax Avenue from the prolongation of the southern curb line of Lubec Street to a point five hundred sixty-two (562) feet southerly thereof;
116. The south side of Ludell Street from a point of twelve (12) feet west of the prolongation of the western curbline of El Selinda to a point one hundred four feet (104) westerly thereof;
117. The south side of Gage from a point four hundred twenty-three (423) feet east of the prolongation of the east curb line of Garfield Avenue to a point five hundred twenty-three (523) feet easterly thereof;
118. The south side of Park Lane from a point four hundred twenty-three (423) feet east of the eastern prolongation of the east side of Garfield Avenue to a point five hundred twenty-three (523) feet easterly thereof;
119. The southside of Priory Street twenty-one (21) feet west of the western prolongation to a point of six hundred fifty-eight (658) feet westerly thereof;
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120. The north side of Agra Street from a point four hundred eighty-seven (487) feet from the east prolongation of Colmar Street to a point six hundred and one (601) feet easterly thereof. For a total of one hundred and fourteen (114) feet;
121. The north side of Lubec Street from a point fourteen (14) feet east of the eastern prolongation of Specht Avenue to a point one hundred forty-three (143) feet easterly thereof;
122. The north side of Foster Bridge Blvd from a point twenty-five (25) feet west of the western prolongation of Priam Drive to a point fifty-five (55) feet westerly thereof;
123. The north side of Foster Bridge Blvd from a point one hundred ninety-three (193) feet west of the western prolongation of Cassandra Avenue to a point two hundred forty-one (241) feet westerly thereof;
124. The east side of Emil Avenue from a point twenty-six (26) feet of the southern prolongation of Otto Street to a point fifty-six (56) feet southerly thereof;
125. The east side of Priam Drive from a point ten (10) feet north of the northern prolongation of Foster Bridge Blvd to a point forty (40) feet northerly thereof;
126. The west side of Priam Drive from a point fifteen (15) feet north of prolongation of Foster Bridge Blvd to a point thirty (30) feet northerly thereof;
127. The east side of Garfield Avenue from a point ten (10) feet south of the southern prolongation of Gallant Street to a point forty-one (41) feet southerly thereof;
128. The south side Gotham Street (at 5648 Gotham Street) from a point fifteen (15) feet south of the west of the western prolongation of the alley to a point fifty (50) feet westerly thereof;
129. The east side of Scout Avenue from a point five hundred twenty-two (522) feet north of the northerly prolongation of Florence Avenue to a point five hundred sixty-two (562) feet northerly thereof;
130. The east side of Scout Avenue from a point six hundred and eight (608) feet north of the northerly prolongation of Florence Avenue to a point six hundred forty-eight (648) feet northerly thereof;
131. The west side of Scout Avenue from a point five hundred and sixty (560) feet south of the southern prolongation of Live Oak Street to a point of six hundred (600) feet southerly thereof;
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132. The west side of Scout Avenue from a point six hundred thirty (630) feet south of the southern prolongation of Live Oak Street to a point of six hundred fifty (650) feet southerly thereof;
133. The west side of Scout Avenue from a point seven hundred twenty-five (725) feet south of the southern prolongation of Live Oak Street to a point seven hundred sixty-five (765) feet southerly thereof;
134. The west side of Scout Avenue from a point eight hundred (800) feet south of the southern prolongation of Live Oak Street to a point eight hundred twenty (820) feet southerly thereof;
135. The south side of Foster Bridge Blvd from a point seven hundred and seventy-seven (777) feet west of the western prolongation of Scout Avenue to a point seven hundred and ninety-four (794) feet westerly thereof;
136. The south side of Foster Bridge Blvd from a point eight hundred forty-six (846) feet west of the western prolongation of Scout Avenue to a point eight hundred sixty-nine (869) feet westerly thereof;
137. On the north side of Lubec Street from a point thirteen (13) feet east of the eastern prolongation of El Cortez Avenue to a point fifty-three (53) feet easterly thereof;
138. On the north side of Suva Street from a point nine-hundred and seven (907) feet west of the west prolongation of Scout Avenue to a point forty (40) feet westerly thereof;
139. On the north side of Florence Place from a point two hundred and fifty-one (251) feet west of the west prolongation of Garfield Avenue to a point fifty- seven (57) feet westerly thereof;
140. On the north side of Agra Street from a point six hundred one (601) feet west of the westerly prolongation of Jaboneria Road to a point six hundred thirty (630) feet westerly thereof;
141. On the north side of Watcher Street from the east prolongation of Eastern Avenue to a point one hundred twenty-seven (127) feet thereof;
142. On the south side of Watcher Street from a pointy thirty-five (35) feet from the easterly prolongation of Eastern Avenue to a point one-hundred twenty (120) feet easterly thereof;
143. On the south side of Loveland Street from the western prolongation of 523Exhibit 1
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Adamson Avenue to a point thirty-three (33) feet westerly thereof;
144. The west side of Jaboneria Road from a point two hundred eighty-seven (287) feet south of the prolongation of the south curb line of Clara Street to a point three hundred twenty-eight (328) feet southerly thereof;
145. The north side of Live Oak Street a point ninety-nine (99) feet west of the ending curb radius of Purdy Avenue to a point one hundred twenty-nine (129) feet westerly thereof;
146. The north side of Live Oak Street from a point two hundred twenty-nine (229) feet west of the ending curb radius of Purdy Avenue to a point two hundred fifty-nine (259) feet westerly thereof;
147. The north side of Live Oak Street from a point three hundred seventy-one (371) feet west of the ending radius of Purdy Avenue to a point four hundred seventy-one (471) feet westerly thereof;
148. The north side of Lubec Street from the prolongation of the west curb of Purdy Avenue to a point ten (10) feet westerly thereof;
149. The south side of Lubec Street from the prolongation of the west curb of Purdy Avenue to a point ten (10) feet westerly thereof;
150. The south side of Lubec Street from the prolongation of the east curb of Purdy Avenue to a point ten (10) feet easterly thereof;
151. The north side of Lubec Street from the prolongation of the east curb of Purdy Avenue to a point ten (10) feet easterly thereof;
152. The east side of Purdy Avenue from the prolongation of the north curb of Lubec Street to a point ten (10) feet northerly thereof;
153. The west side of Purdy Avenue from the prolongation of the south curb of Lubec Street to a point ten (10) feet southerly thereof;
154. The east side of Purdy Avenue from the prolongation of the south curb of Lubec Street to a point ten (10) feet southerly thereof;
155. The west side of Emil Avenue from a point five hundred thirty-five (535) feet south of the prolongation of the south curb of Florence Avenue to a point five hundred sixty (560) feet southerly thereof;
156. The west side of Ira Avenue from a point three hundred seventy-one (371) feet south of the prolongation of the south curb of Live Oak Street to a point three hundred ninety-one (391) feet southerly thereof;
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157. The west side of Ira Avenue from a point twenty (20) feet south of the prolongation of the south curb of Priory Street to a point forty (40) feet southerly thereof;
158. The west side of Garfield Avenue from a point four hundred eight (408) feet south of the prolongation of south curb on Ira Avenue to a point four hundred sixty (460) feet southerly thereof;
159. The east side of Garfield Avenue from a point four hundred thirty-six (436) feet north of the prolongation of the north curb of Muller Street to a point four hundred seventy-one (471) feet northerly thereof;
160. The west side of Jaboneria Road from a point seven hundred twenty six (726) feet south of the prolongation of the south curb of Lubec Street to a point seven hundred sixty-six (766) feet southerly thereof;
161. The south side of Florence Avenue from the prolongation of the east curb line of Jaboneria Road to a point two hundred thirteen (213) feet easterly thereof;
162. On the east side of Eastern Avenue from a point three hundred fifty-two (352) feet north of the prolongation of the north curb line of Lubec Street to a point three hundred sixty-two (362) feet northerly thereof;
163. On the east side of Emil Avenue from a point two hundred and seventy-four (274) feet north of the prolongation of the north curb line of Suva Street to a point two hundred eighty-four (284) feet northerly thereof;
164. On the west side of Emil Avenue from a point two hundred and eighty-four (284) feet south of the prolongation of the south curb line of Foster Bridge Blvd to a point two hundred and ninety-four (294) feet southerly thereof;
165. The south side of Florence Place from a point nine hundred thirty-four (934) feet east of the prolongation of the west curb line of Sudan Avenue to a point nine hundred sixty-six (966) feet easterly thereof;
166. The north side of Gotham Street from a point one thousand two hundred twenty-seven (1,227) feet west of the west prolongation of Gephart Avenue to a point one thousand two hundred forty-seven (1,247) feet westerly thereof;
167. The east side of Jaboneria Road from a point five hundred thirty-two (532) feet from the east prolongation of Eastern Avenue to a point five hundred eighty-three (583) feet northerly thereof;
168. The east side of Jaboneria Road from a point fifteen (15) feet from the north 525Exhibit 1
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prolongation of Gotham Street to a point seventy-five (75) feet northerly thereof;
169. The north side of Florence Place from a point five hundred-thirty (530) feet from the prolongation of the west curb line of Garfield Avenue to a point five hundred fifty (550) feet westerly thereof;
170. The east side of Garfield Avenue from a point six hundred forty-four (644) feet from the prolongation of the north curb line of Eastern Avenue to a point six hundred sixty-nine (669) feet northerly thereof;
171. The west side of Eastern Avenue from a point four hundred fifty (450) feet from the prolongation of the south curb line of Live Oak Street to a point five hundred (500) feet southerly thereof;
172. The east side of Eastern Avenue from a point two hundred ninety (290) feet from the prolongation of the north curb line of Clara Street to a point three hundred thirty (330) feet northly thereof;
173. The east side of Eastern Avenue from a point thirty (30) feet from the prolongation of the north curb line of Priory Street to a point fifty (50) feet northerly thereof;
174. The east side of Jaboneria Road (6021 Florence Avenue) from a point one hundred fifty (150) feet from the prolongation of the north curb line of Florence Avenue to a point one hundred fifty-seven (157) feet northerly thereof; and
175. The south side of Gage Avenue from a point four hundred sixty-three (463) feet from the prolongation of the east curb line of Chalet Drive to a point four hundred seventy-four (474) feet easterly thereof.
B. Designated Hours:
1. The south side of Clara Street from the south Clara service road and a point three hundred fifty (350) feet west of the prolongation of the west curb of Eastern Avenue, between the hours of 3:00 p.m. and 6:00 p.m., Saturdays, Sundays, and holidays excepted;
2. The south side of Clara Street from a point three hundred fifty (350) feet east of the prolongation of the east curb of Eastern Avenue to a point two hundred (200) feet east of the prolongation of the east curb of Jaboneria Road, between the hours of 3:00 p.m. and 6:00 p.m., Saturdays, Sundays, and holidays excepted and excluding the no stopping anytime areas;
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3. The north side of Clara Street from a point two hundred fifty-five (255) feet east of the prolongation of the east curb of Eastern Avenue to a point three hundred (300) feet east of the prolongation of the east curb of Jaboneria Road, between the hours of 6:30 a.m. and 8:30 a.m., Saturdays, Sundays, and holidays excepted and excluding the no stopping anytime areas;
4. The south side of Florence Avenue from a point one hundred twenty-five (125) feet east of the prolongation of the east curb line of Priam Drive to a point one hundred seven (107) feet east of the prolongation of the east curb line of El Selinda Avenue, between the hours of 3:00 p.m. and 6:00 p.m., Saturdays, Sundays, and holidays excepted and excluding the no stopping any time areas;
5. The north side of Florence Avenue from a point one hundred ninety-five (195) feet east of the prolongation of the east curb line of Ajax Avenue to a point one hundred (100) feet west of the prolongation of the west curb line of Garfield Avenue, between the hours of 6:00 a.m. and 8:00 a.m., Saturdays, Sundays, and holidays excepted and excluding the no stopping any time areas; and
6. The north side of Florence Avenue from a point ninety (90) feet east of the prolongation of the east curb line of Garfield Avenue to a point three hundred (300) feet west of the prolongation of the west curb line of Scout Avenue, between the hours of 6:00 a.m. and 9:00 a.m., Saturdays, Sundays, and holidays excepted and excluding the no stopping any time areas.
II. The stopping, standing, or parking of a vehicle upon any of the following streets, or parts thereof, for a period of time in excess of the time hereafter set forth, shall be prohibited pursuant to Section 13.20.110 of the Bell Gardens Municipal Code, at all times or during such other hours as are set forth herein unless such vehicle displays a parking permit authorized on the streets listed under Section 2A (4-9):
A. Two-hour parking - 7:00 a.m. to 6:00 p.m., Saturdays, Sundays, and holidays excepted:
1. The east side of Garfield Avenue from Florence Place to the northerly City limits and the west side of Garfield Avenue from a point five hundred seventy (570) feet south of the southern prolongation of Gage Avenue to the northern curb line of Florence Place;
2. The south side of Gage Avenue from a point two hundred (200) feet east of the prolongation of the east curb of Eastern Avenue to Ajax Avenue;
3. The west side of Garfield Avenue from a point twenty-three (23) feet north of the driveway of the Garfield Elementary School to a point one hundred eighty (180) feet south;
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4. The south side of Agra Street from Colmar Avenue to Darwell Avenue (permit parking allowed);
5. The north side of Agra Street from Jaboneria Road to Darwell Avenue (permit parking allowed);
6. The east side of Jaboneria Road from Agra Street to Watcher Street (permit parking allowed);
7. The east and west sides of Jaboneria Road from Agra Street to the alley one hundred forty (140) feet south of Agra Street (permit parking allowed);
8. The north and south sides of Watcher Street from Jaboneria Road to Darwell Avenue (permit parking allowed);
9. The north and south sides of Lanto Street from Jaboneria Road to Darwell Avenue (permit parking allowed);
10. The north side of Suva Street from Emil Avenue to the east City limits;
11. The south side of Suva Street from the east property line of Suva Elementary School to the east City limits;
12. The north side of Quinn Street between Jaboneria Road and Lynda Lane;
13. The east side of Jaboneria Road between Quinn Street and Muller Street;
14. The east and west sides of Emil Avenue between Florence Place and Suva Intermediate School;
15. The east side of Garfield Avenue between the points three hundred (300) feet and four hundred (400) feet north of the northerly prolongation of the north curb of Clara Street;
16. The south side of Florence Place from Garfield Avenue to Florence Avenue;
17. The east side of Scout Avenue between the points two hundred fifty (250) feet and eight hundred forty (840) feet north of the prolongation of the north curb of Florence Avenue;
18. The west side of Eastern Avenue adjacent to the premises at 8029 Eastern Avenue (approximately one hundred fifty (150) feet);
19. The west side of Eastern Avenue from the prolongation of the north curb line of Lubec Street to the northerly City limits;
20. The east side of Eastern Avenue from a point seven hundred twenty-five (725) feet 528Exhibit 1
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north of the prolongation of the north curb line of Florence Avenue to the prolongation of the south curb line of Watcher Street;
21. The north side of Live Oak Street from a point one hundred fifty (150) feet east of the prolongation of the east curb line of Eastern Avenue easterly to the school property;
22. The east side of Eastern Avenue between the points five hundred forty-five (545) feet and six hundred twenty-five (625) feet north of the prolongation of the north curb of Florence Avenue;
23. The west side of Garfield Avenue from the prolongation of the north curb of Shull Street to a point two hundred ten (210) feet northerly thereof;
24. The west side of Garfield Avenue from the prolongation of the south curb of Clara Street to a point two hundred five (205) feet southerly thereof;
25. The east and west sides of Eastern Avenue from the prolongation of the south sides of Clara Street to the prolongation of the north sides of Shull Street;
26. The north side of Cecilia Street from a point sixth (60) feet east of the Eastern prolongation of Eastern Avenue to a point one hundred sixty (160) feet easterly thereof; and
27. On the north side of Agra Street from a point four hundred forty (440) feet west of the west prolongation of Jaboneria Road to a point four hundred eighty-one (481) feet westerly thereof.
B. Two-hour parking 8:00 a.m. to 6:00 p.m., Saturdays, Sundays, and holidays excepted:
1. The north side of Florence Avenue from a point one hundred ninety-five (195) feet east of the prolongation of the east curb line of Ajax Avenue to a point one hundred (100) feet west of the prolongation of the west curb line of Garfield Avenue, excluding the no stopping any time areas.
C. Two-hour parking 7:00 a.m. to 3:00 p.m., Saturdays, Sundays, and holidays excepted:
1. The south side of Florence Avenue from a point one hundred twenty-five (125) feet east of the prolongation of the east curb line of Priam Drive to a point one hundred seven (107) feet east of the prolongation of the east curb line of El Selinda Avenue, excluding the no stopping any time areas.
D. Two-hour parking 9:00 a.m. to 6:00 p.m., Saturdays, Sundays, and holidays excepted:
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1. The north side of Florence Avenue from a point ninety (90) feet east of the prolongation of the east curb line of Garfield Avenue to a point three hundred (300) feet west of the prolongation of the west curb line of Scout Avenue, excluding the no stopping any time areas.
E. Two-hour parking at all times:
1. The east and west sides of Greenwood Avenue south of Gage Avenue at all hours, excluding the no stopping any time areas.
F. One-hour parking 7:00 a.m. to 10:00 p.m., Sunday excepted:
1. The east side of Eastern Avenue from the prolongation of the north curb line of Clara Street to the prolongation of the south curb line of Live Oak Street;
2. The west side of El Selinda Avenue from the prolongation of the north curb line of Florence Avenue northerly to the alley;
3. The east side of Eastern Avenue from a point two hundred (200) feet south of the prolongation of the south curb line of Florence Avenue to the prolongation of the north curb line of Fry Street;
4. The west side of Eastern Avenue from the prolongation of the south curb line of Priory Street to the prolongation of the north curb line of Clara Street; and
5. Request for one-hour limit parking zone for east side of Ira Avenue north of Florence Avenue.
III. The stopping, standing, or parking of a vehicle upon municipal parking lots shall be restricted, pursuant to Section 13.20.500 of the Bell Gardens Municipal Code, as follows:
A. The municipal parking lots adjacent to the Bell Gardens City Hall; parking only for the purpose of conducting business at City Hall.
B. The municipal parking lots adjacent to Ross Auditorium, Bell Gardens Park, and Ford Park; parking only for the purpose of conducting business at, or use of, the Auditorium or Park facilities, and no parking shall be permitted between the hours of 2:00 a.m. and 4:00 a.m.
C. The municipal parking lot at Ford Park adjacent to the golf course in designated spaces with signs and or marking; parking only for conducting business at, or use at, Ford Park Golf Course during the posted hours of operation.
IV. The stopping, standing, or parking of a vehicle upon any of the streets or parts thereof in the areas of the City hereinafter designated shall be prohibited pursuant to Section
13.20.120 of the Bell Gardens Municipal Code on the days designated between the hours 530Exhibit 1
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of 8:00 a.m. and 4:00 p.m., for street sweeping purposes, provided however, that nothing contained herein shall be effective with respect to any commercial vehicle making pickups or deliveries of goods, wares or merchandise from or to any building or structure located on the restricted street or highway, or for the purpose of delivering materials to be used in the repair, alteration, remodeling, or reconstruction of any building or structure for which a building permit has previously been obtained.
A. Each Wednesday, between the hours of 8:00 a.m. and 4:00 p.m.:
1. All streets and highways and portions thereof, in that section of the City of Bell Gardens lying northerly of the centerline of Florence Avenue to the north City limits.
B. Each Thursday, between the hours of 8:00 a.m. and 4:00 p.m.:
1. All streets and highways and portions thereof, in that section of the City of Bell Gardens lying southerly of the centerline of Florence Avenue to the north City limits.
C. Each Friday, between the hours of 6:00 a.m. and 8:00 a.m.:
1. The east side of Eastern Avenue from north City limit to south City limit.
D. Each Monday, between the hours of 6:00 a.m. and 8:00 a.m.:
1. The west side of Eastern Avenue from north City limit to south City limit.
E. The following streets or portions thereof are excepted from the prohibitions contained in this Section 4:
1. Both sides of Florence Avenue;
2. Both sides of Eastern Avenue;
3. Both sides of Scout Avenue from Florence Avenue to the prolongation of the southerly curb of Live Oak Street; and
4. The south side of Live Oak Street from the prolongation of the westerly curb of Scout Avenue to a point five hundred sixty (560) feet westerly thereof.
V. The stopping, standing, or parking of a vehicle upon any of the following streets or parts thereof shall be prohibited or restricted at all times as set forth in Section 13.20.100 of the Bell Gardens Municipal Code, by means of painted curb markings:
A. Commercial loading and unloading (yellow curb):
1. The north side of Cecilia Street from a point twenty-five (25) feet west of the 531Exhibit 1
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prolongation of the west curb line of Eastern Avenue, to a point one hundred two (102) feet westerly thereof;
2. The south side of Quinn Street from a point three hundred forty-five (345) feet west of the prolongation of the west curb line of Jaboneria Road to a point three hundred eighty-five (385) feet westerly thereof;
3. The west side of Ajax Avenue from a point two hundred (200) feet north of the prolongation of the north curb line of Florence Avenue to a point six hundred seventy-three (673) feet northerly thereof;
4. The south side of Scout Avenue from a point one hundred ninety (190) feet east of the prolongation of the east curb of Emil Avenue to a point two hundred fifty (250) feet easterly thereof;
5. The west side of Ira Street from a point one hundred fifty (150) feet north of the prolongation of the north curb line of Florence Avenue to a point two hundred fifty-five (255) feet northerly thereof;
6. The west side of Ira Avenue from a point sixty nine (69) feet south of the prolongation of the south curb of Gage Avenue to a pointy ninety one (91) feet southerly thereof to be in effect from 8:00 a.m. to 6:00 p.m., except Saturdays, Sundays and Holidays; and
7. The west side of Garfield (8327 Garfield Avenue) from a point two hundred and fifty-eight (258) feet south of the prolongation of the south curb line of Fostoria Street to a point two hundred seventy-eight (278) feet southerly thereof.
B. Passenger loading and unloading (white curb):
1. The south side of Suva Street from a point two hundred ninety-five (295) feet east of the prolongation of the east curb line of Emil Avenue to a point three hundred sixty (360) feet easterly thereof;
2. The south side of Scout Avenue from the prolongation of the west curb line of Gotham Street to a point ninety (90) feet easterly thereof;
3. The south side of Quinn Street from a point one hundred (100) feet west of the prolongation of the west curb line of Jaboneria Road to a point one hundred fifty-seven (157) feet westerly thereof;
4. The south side of Quinn Street from a point one hundred ninety (190) feet west of the prolongation of the west curb line of Jaboneria Road to a point three hundred forty-five (345) feet westerly thereof;
5. The south side of Quinn Street from a point three hundred eighty-five (385) feet 532Exhibit 1
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west of the prolongation of the west curb line of Jaboneria Road to a point six hundred sixty (660) feet westerly thereof;
6. The west side of Eastern Avenue from a point eleven (11) feet south of the prolongation of the south curb line of Gotham Street to a point thirty-three (33) feet southerly thereof;
7. The east side of Eastern Avenue from a point four hundred thirty-five (435) feet north of the prolongation of the north curb of Lubec Street to a point four hundred sixty (460) feet northerly thereof;
8. The east side of Garfield Avenue from a point four hundred forty-six (446) feet north of the prolongation of the north curb line of Florence Place to a point four hundred sixty-six (466) feet northerly thereof;
9. The west side of Jaboneria Road from a point forty-three (43) feet north of the prolongation of the north curb line of Priory Street to a point seventy-five (75) feet northerly thereof;
10. The west side of Jaboneria Road from a point one hundred seventy-two (172) feet north of the prolongation of the north curb line of Live Oak Street to a point two hundred thirty-seven (237) feet northerly thereof;
11. The north side of Loveland Street from a point twenty-seven (27) feet east of the prolongation of the east curb line of Colmar Avenue to a point fifty-eight (58) feet easterly thereof;
12. The south side of Scout Avenue from a point twenty (20) feet east of the west property line of Ford Park Adult School, 7800 Scout Avenue to a point thirty (30) feet west of the east property line;
13. The north side of Watcher Street from a point eighty (80) feet east of the west curb of Jaboneria Road to a point two hundred eighty (280) feet easterly thereof;
14. The east side of Toler Avenue from a point one hundred ninety-one (191) feet north of the prolongation of the north curb line of Florence Place to a point five hundred seven (507) feet northerly thereof;
15. The north side of Live Oak Street from the prolongation of the east curb of Purdy Avenue to a point one hundred fifty (150) feet westerly thereof;
16. Request for white curb (10-minute parking) at 7425 Garfield Avenue (Garfield Elementary School) from a point three hundred seventy-five (375) feet north of the northern prolongation of Florence Avenue to a point eight hundred fifty (850) feet northerly thereof;
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17. Request for white curb (passenger loading) at 7104 Perry Road (Rio-Hondo Boys & Girls Club);
18. The east side of Ira Avenue from a point one hundred ninety-two (192) feet south of the southern prolongation of Gage Avenue to a point two hundred thirty eight (238) feet southerly thereof;
19. The east side of Ira Avenue from a point two hundred sixty-two (262) feet south of the southern prolongation of Gage Avenue to a point two hundred eighty (280) feet southerly thereof;
20. The north side of Cecilia Street from a point one hundred fifty-four (154) feet west of the western prolongation of the Jaboneria Road to a point one hundred seventy- seven (177) feet westerly thereof;
21. The south side of Florence Place from a point two hundred eighty-eight (288) feet east of the east prolongation of Perry Road to a point three hundred thirteen (313) feet easterly thereof (Monday through Friday 7:00 a.m. to 6:00 p.m., 6628 Florence Place);
22. The north side of Gallant Street from a point four hundred eighty-eight (488) feet east of the eastern prolongation of Jaboneria Road to a point five hundred eight (508) feet easterly thereof (without period designations, at all times);
23. On the north side of Agra Street from a point three hundred sixty-three (363) feet west of the prolongation of the west curb line of Jaboneria Road to a point five hundred twenty-three (523) feet westerly thereof;
24. The west side of Eastern Avenue from a point one hundred seventy-seven (177) feet south of the prolongation of the south curb line of Loveland Street to a point two hundred seven (207) feet southerly thereof;
25. The north side of Florence Place from a point six hundred forty (640) feet east of the eastern prolongation of Emil Avenue to a point eight hundred forty (840) feet easterly thereof; and
26. The north side of Live Oak Street from a point one hundred twenty-nine (129) feet west of the ending curb radius of Purdy Avenue to a point two hundred twenty-nine (229) feet westerly thereof.
C. Twenty Minute Zone (green curb):
534Exhibit 1
1. The south side of Clara Street from a point fifty-five (55) feet west of the prolongation of the west curb line of Ramish Avenue to a point eighty (80) feet westerly thereof;
2. The north side of Clara Street from a point eighty-five (85) feet west of the prolongation of the west curb line of Perry Road to a point one hundred forty (140) feet westerly thereof;
3. The east side of Ajax Avenue from a point sixty-nine (69) feet north of the prolongation of the north curb line of Florence Avenue to a point ninety-eight (98) feet northerly thereof;
4. The west side of Ajax Avenue from a point eighty-seven (87) feet north of the prolongation of the north curb line of Florence Avenue to a point one hundred fifty- seven (157) feet northerly thereof;
5. The south side of Gage Avenue from a point two hundred five (205) feet west of the prolongation of the west curb of Emil Avenue to a point two hundred fifty-six (256) feet westerly thereof;
6. The west side of Garfield Avenue from a point one hundred (100) feet south of the prolongation of the south curb at Cecilia Street to a point one hundred sixty (160) feet southerly thereof;
7. The west side of Garfield Avenue from a point seventy-five (75) feet north of the prolongation of the north curb of Fostoria Street to a point ninety (90) feet northerly thereof;
8. The north side of Florence Place from a point forty (40) feet west of the prolongation of the west curb of Granger Street to a point sixty-five (65) feet westerly thereof;
9. The west side of Eastern Avenue from a point sixty-one (61) feet south of the prolongation of the south curb of Watcher Street to a point one hundred sixty-two (162) feet southerly thereof;
10. The north side of Clara Street from a point two hundred five (205) feet west of the prolongation of the west curb of Ira Avenue to a point four hundred (400) feet westerly thereof;
11. The north side of Florence Avenue from a point one hundred (100) feet east of the prolongation of the east curb of Live Oak Street to a point one hundred twenty (120) feet easterly thereof;
12. The north side of Florence Avenue from a point one hundred sixty (160) feet east of the prolongation of the east curb of Live Oak Avenue to a point one hundred ninety (190) feet easterly thereof;
13. The west side of Garfield Avenue from a point sixty-one (61) feet south of the southern prolongation of Muller Street to a point one hundred one (101) feet southerly thereof;
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14. Request for green curb (20-minute parking) at 8045 Garfield Avenue (Garfield Market);
15. The north side of Clara Street from a point three hundred twenty-three (323) feet east of the easterly prolongation of Gephart Street to a point three hundred thirty-nine (339) feet easterly thereof;
16. The south side of Clara Street from a point three hundred thirty-five (335) feet east of the eastern prolongation of Garfield Avenue to a point thirty-six (36) feet easterly thereof 6334 Clara Street;
17. On the left side of Lubec Street from a point twenty-five (25) feet east of the eastern prolongation of Jaboneria Road to a point forty-five (45) feet easterly thereof;
18. The east side of Eastern Avenue from a point two hundred eighty-two (282) feet north of the prolongation of the north curb of Jaboneria Road to a point three hundred thirty-two (332) feet northerly thereof to be in effect from 9:00 a.m. to 6:00 p.m., except on Saturdays, Sundays and Holidays; and
19. On the east side of Garfield Avenue from a point one hundred twenty-three (123) feet north of the northerly prolongation of Buell Street to a point one hundred forty-seven (147) feet northly thereof.
D. Twenty Minute Zone 7:00 a.m. - 6:00 p.m. (green curb):
Not Used.
E. Disabled Person Parking (blue curb):
1. The north side of Priory Street from a point seven hundred eighty-eight (788) east of the eastern prolongation of Jaboneria Road to a point eight hundred three (803) feet easterly thereof;
2. The south side of Agra Street from a point three hundred seventy-eight (378) feet of the west prolongation of Jaboneria Road to a point four hundred fifteen (415) feet westerly thereof;
3. On the south side of Lanto Street from a point twenty-six (26) feet from the easterly prolongation of El Selinda Avenue to a point forty-six (46) feet easterly thereof;
4. On the south side of Gotham Street from a point seventy-one (71) feet west of the western prolongation of Ira Avenue to a point ninety-one (91) feet westerly thereof (6142 Gotham St);
5. The south side of Fostoria Street from a point four hundred thirty (430) feet east of the east prolongation of Eastern Avenue to a point four hundred fifty (450) feet easterly thereof (5844 Fostoria St);
536Exhibit 1
29 of 29
6. The east side of Ajax Avenue from a point five hundred sixty (560) feet north of the prolongation of the north curb line Lubec Street to a point five hundred eighty (580) feet northerly thereof (6536 Ajax Ave);
7. On the south side of Quinn Street from a point six hundred sixty-six (666) feet from the easterly prolongation of Bell Gardens Avenue to a point six hundred ninety- four (694) feet easterly thereof (BG Elementary);
8. The north side of Gallant Street from a point three hundred eighty-four (384) feet west of the western prolongation of Ira Avenue to a point four hundred (400) feet westerly thereof (6113 ½ Gallant St); and
9. The west side of Garfield (8327 Garfield Avenue) from a point two hundred seventy-eight (278) feet south of the prolongation of the south curb line of Fostoria Street to a point two hundred ninety-eight (298) feet southerly thereof.
F. Twenty Minute Zone 9:00 a.m. - 6:00 a.m. (green curb):
1. The north side of Florence Avenue from a point forty-two (42) feet east of the prolongation of the east curb line of Live Oak Street to a point eight-five (85) feet easterly thereof.
VI. The stopping, standing, or parking of a vehicle operated by a government official displaying an official placard issued by the City of Bell Gardens Public Works Department shall be exempt from normally legal parking spaces while on official government business.
VII. The City Council finds, pursuant to Section 13.20.800 of the Bell Gardens Municipal Code, that the volume of traffic and other conditions at the following locations are such that the enforcement of the provisions of the Bell Gardens Municipal Code prohibiting or restricting parking by the imposition of the criminal penalties is not sufficient to prevent the illegal parking of vehicles, and authorizes the towing of illegally parked vehicles in the following zones:
A. Any areas designated in Sections I. and IV. hereof as zones in which the stopping, standing or parking of vehicles at all or any times is prohibited. 537Exhibit 1
Exhibit 2 - Proposed Improvements
538Exhibit 2
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 10.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael B. O'Kelly, City Manager
B Y:Bernardo I niguez, D irector of P ublic Works/F acilities Manuel C arrillo, D irector of F inance and A dministrative S ervices S UB J E C T:AP P RO VAL O F E L IM INAT IO N O F P UB L I C WO RK S D E PART M E NT S E C RE TARY P O S IT IO N AND RE P L AC ING I T WIT H A S E NIO R M ANAG E M E NT ANALY S T P O S I T I O N;
B UD G E T AM E ND M E NT AP P RO P RI AT I NG M E AS URE W F UND S T O T HE S T O RM WAT E R C O M P L I ANC E C O NT RAC T UAL S E RV I C E S AC C O UNT; AND
T RANS F E R O F G E NE RAL F UND S F RO M S T O RM WAT E R C O M P L I ANC E
C O NT RAC T UAL S E RV IC E S AC C O UNT T O T HE P UB L I C WO RK S P E RS O NNE L
S E RV I C E S AC C O UNT
D AT E:October 23, 2023
RE C O M M E ND AT IO N:
I t is recommended that the City Council:
1. A uthorize elimination of Public Works D epartment S ecretary position and replace it with a Senior Management Analyst position;
2. A pprove a F Y 2023-2024 budget appropriation of $60,000 in Measure W funds to the S tormwater C ompliance Contractual Services account; and
3. A pprove a F Y 2023-2024 budget transfer of $60,000 in general f unds f rom S tormwater C ompliance C ontractual S ervices account to the P ublic Works Personnel Services account for the hiring of one full-time Senior Management A nalyst position.
B AC K G RO UND/D IS C US S I O N:
Stormwater C ompliance Contractual Services
T he adopted Fiscal Year (F Y) 2023-2024 budget included a budget appropriation of $225,900 in general funds f or Stormwater C ompliance C ontractual S ervices, which are used to cover the costs of the consultants assisting the City with compliance with the Municipal S eparate S torm S ewer S ystem (MS4) National P ollutant Discharge Elimination System (NP D E S ) P ermit issued by the L os Angeles Regional Quality C ontrol B oard (L A RW Q C B); the S tate General Construction and General I ndustrial Stormwater A ctivity P ermits issued by the S tate Water R esources C ontrol B oard; and the L os A ngeles R iver Upper Reach 2 Watershed Management Program (W MP) and C oordinated I ntegrated Monitoring P rogram (C I MP ), which were adopted by the C ity C ouncil and approved by the L A RW Q C B .
On November 6, 2018, the S af e, Clean Water Program (Measure W ) was successfully passed by L os A ngeles C ounty voters. Measure W provides local, dedicated funding for stormwater and urban runoff programs and projects to increase local water supply, improve water quality, and protect public health. 50% of Measure W funds are distributed to Watershed A rea Steering Committees to fund regional watershed-based, multi-benefit projects and to 539
provide technical resources, and conduct scientif ic studies; 40% of Measure W funds are distributed to municipalities for municipal programs; and 10% of Measure W f unds go to the F lood Control D istrict.
T he C ity receives an annual allocation of approximately $315,000 in Measure W f unds, of which 30% (up to $95,000) can be used for compliance with stormwater requirements that were in effect prior to the passage of Measure W in 2018, including those contained in the MS4 NP D E S P ermit, S tate Construction and I ndustrial Activity Stormwater Permits, and the L os Angeles R iver Upper R each 2 W MP and C I MP.
Staf f is recommending a budget amendment to appropriate $60,000 in Measure W funds to the S tormwater C ompliance C ontractual S ervices account; and to transf er $60,000 in general f unds from the S tormwater C ompliance Contractual Services account to the P ublic Works P ersonnel S ervices account, which will allow for the funding of a full-time S enior Management Analyst position in lieu of the budgeted but unfilled full-time position of Secretary, which would be eliminated.
Senior Management A nalyst
T here is a current need f or an additional mid-management position (Senior Management A nalyst) instead of a clerical position (Secretary) in the Public Works Department due to increasing demand of services and projects that require constant management, time and attention including, management and oversight of environmental compliance programs, such as the stormwater and sewer management programs; management of the City’s water system; compliance with solid waste and recycling requirements, such as S B 1383 organic waste recycling; numerous capital improvement program (C I P ) projects, such as the Ford P ark C istern Project, Ford Park A quatics Center Project, Prop 68-funded Veterans P ark I mprovements, Measure A -f unded Marlow Park I mprovements, Caltrans-f unded Asmus P ark and Hannon P ark P layground I mprovements, and various street improvement C I P projects. T here is also a need to manage multiple Public Works solicitations for bids, requests for proposals, and contracts f or professional, general and maintenance services that require constant oversight to ensure the contracts remain valid, that proper insurance and bonds are provided, and that any applicable State and/or federal requirements are adhered to. L ack of compliance with any of the aforementioned items could result in loss of grant f unding or penalties or fines; theref ore, the position of S enior Management Analyst is essential to the Public Works D epartment.
T he City already has a Senior Management Analyst position established in the adopted classification plan. I n order for the P ublic Works Department to add this position and f ill it, the savings f rom the elimination of the Secretary position (approximately $37,000 in general f unds for the remainder of the f iscal year) and the transf er of $60,000 in general f unds from the S tormwater C ompliance C ontractual Services account to the P ublic Works P ersonnel Services account, would be suf f icient to cover the costs of the position’s salary and benefits for the latter half of the fiscal year. T he current annual salary and benefits of the position is approximately $133,000.
C O NC L US I O N:
Staf f is recommending the C ity C ouncil adopt the attached R esolution, which would allow the P ublic Works D epartment to hire the S enior Management Analyst position by J anuary 2024.
F I S C AL I M PAC T:
Stormwater Compliance C ontractual Services f or F Y 2023-2024 will be funded with $165,900 in general funds and $60,000 in Measure W funds. T here is no fiscal impact for the hiring of the Senior Management A nalyst in the Public Works Department with the transf er of $60,000 in general f unds f rom Stormwater C ompliance C ontractual Services account to the P ublic Works Personnel S ervices account and the savings of $37,000 in general funds f rom the elimination of the Secretary position.
AT TAC HM E NT S :
540
D escription
Exhibit 1 - Resolution No. 2023-93
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 541
RESOLUTION NO. 2023-93
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, AUTHORIZING ELIMINATION OF THE
PUBLIC WORKS DEPARTMENT SECRETARY POSITION AND
REPLACING IT WITH A SENIOR MANAGEMENT ANALYST POSITION;
APPROVING A BUDGET AMENDMENT APPROPRIATING MEASURE
W FUNDS FOR STORMWATER COMPLIANCE CONTRACTUAL
SERVICES; AND TRANSFERRING GENERAL FUNDS FROM
STORMWATER COMPLIANCE CONTRACTUAL SERVICES TO
PUBLIC WORKS PERSONNEL SERVICES
WHEREAS, the Fiscal Year (FY) 2023-2024 budget included a budget appropriation of Two Hundred Twenty-Five Thousand Nine Hundred Dollars ($225,900) in general funds for Stormwater Compliance Contractual Services, which are used to cover the costs of the consultants assisting the City with compliance with stormwater regulations; and
WHEREAS, the City receives an annual allocation of approximately Three Hundred Fifteen Thousand Dollars ($315,000) in Safe, Clean Water Program (Measure W) funds, of which thirty percent (30%) can be used for compliance with stormwater regulations that were in effect prior to the passage of Measure W in 2018; and
WHEREAS, there is a current need for a Senior Management Analyst instead of a Secretary in the Public Works Department due to increased demand of services and projects that require constant management, time and attention including, the management of environmental compliance programs, capital improvement program (CIP) projects, and Public Works solicitations for bids, requests for proposals, and contracts for professional, general and maintenance services; and
WHEREAS, staff recommends the Secretary position in the Public Works Department be eliminated and replaced with a Senior Management Analyst position; and
WHEREAS, staff further recommends a budget amendment to appropriate Sixty Thousand Dollars ($60,000) in Measure W funds to the Stormwater Compliance Contractual Services account; and
WHEREAS, staff further recommends a transfer of Sixty Thousand Dollars ($60,000) in general funds from the Stormwater Compliance Contractual Services account to the Public Works Personnel Services account in order to fund the proposed change.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
542Exhibit 1
Resolution No.2023-93
2 of 3
SECTION 1. The City Council of the City of Bell Gardens hereby finds that the above recitals are true and correct and incorporated herein by this reference.
SECTION 2. The City Council hereby eliminates the Public Works Department Secretary position and instead adds the Public Works Department Senior Management Analyst position.
SECTION 3. The City Council hereby approves a budget appropriation of Sixty Thousand Dollars ($60,000) from the Measure W funds to the Stormwater Compliance Contractual Services account in the FY 2023-2024 budget.
SECTION 4. The City Council hereby approves a transfer of Sixty Thousand Dollars ($60,000) in general funds from the Stormwater Compliance Contractual Services account to the Public Works Personnel Services account in the FY 2023-2024 budget in order to fund a Public Works Department Senior Management Analyst position.
SECTION 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED and ADOPTED this 23rd day of October, 2023.
THE CITY OF BELL GARDENS
___________________________
Francis De Leon Sanchez, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ___________________________ Stephanie Vasquez Daisy Gomez
City Attorney City Clerk
543Exhibit 1
Resolution No.2023-93
3 of 3
I, ____________________, City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. ___________was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on ___________________, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
Daisy Gomez
City Clerk
544Exhibit 1
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 11.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael O'Kelly, City Manager
B Y:D aisy Gomez, C ity C lerk
S UB J E C T:L O C AL C O M M IS S IO NS AP P O INT M E NT L IS T D AT E:October 23, 2023
RE C O M M E ND AT IO N:
I t is staff's recommendation that the City C ouncil review the Commissions A ppointments L ist and by motion, remove commissioners and/or make appointments to the posted vacancies.
B AC K G RO UND/D IS C US S I O N:
T he L ocal A ppointments L ist includes all Bell Gardens Commissions and C ommissioners. T he City C ouncil adopted Ordinance No. 825 on J uly 13, 2009 establishing minimum requirements for service on commissions. All C ommissioners must reside within the C ity of B ell Gardens and may only serve on one C ommission at a time. Once appointed, each Commissioner must adhere to the requirements of the City's C onflict of I nterest Code and state- mandated A B 1234 ethics training and A B 1661 harassment training.
Ordinance No. 825 allows each C ouncil Member to remove or appoint one candidate per Commission, subject to the approval of the Council majority. A ppointed Commission Members serve terms that coincide with the term of the C ouncil Member who made the appointment.
C O NC L US I O N:
After an appointment is made, Commission members will receive their Oath of Of f ice bef ore beginning service with their respective Commission at the next regularly scheduled Commission meeting. The C ity C lerk's Of f ice will arrange f or the proper f iling of Conf lict of I nterest Code forms and schedule trainings f or A B 1234 and A B 1661.
F I S C AL I M PAC T:
No fiscal impact.
AT TAC HM E NT S :
D escription
Exhibit 1 - Commissioner R oster
Exhibit 2 - Notice of Vacancies
Exhibit 3 - Unscheduled Vacancy
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 545
10/11/2023
EDUCATION COMMISSION
PLANNING COMMISSION
RECREATION, CULTURAL AND YOUTH COMMISSION
SENIOR CITIZEN COMMISSION
TRAFFIC AND SAFETY COMMISSION
CITY OF BELL GARDENS
ROSTER OF CITY COMMISSIONS
Updated 10/10/2023
NAME APPOINTED BY APPOINTMENT DATE
Meeting Date: Second Thursday of every month, City Hall Council Chamber, 5:00 p.m.
Staff Liaison - Ana Avalos, Recreation and Community Services Supervisor, (562) 806-7650 Kristina Paulo Barcena 1/9/2023
Miguel Flores Chavez 3/22/2021
Vacant Gomez
Vacant De Leon Sanchez
Andrew Leon Pulido 2/27/2023
Meeting Date: Third Wednesday of every month, City Hall Council Chamber, 5:15 p.m.
Staff Liaison - Steven Jones, City Planner, (562) 806-7722 Armando Barcena Barcena 1/9/2023
Miguel De La Rosa Chavez 1/11/2021
Gustavo Mendez Gomez 8/28/2023
Oscar Boado De Leon Sanchez 9/11/2023
Vacant Pulido
Meeting Date: Third Thursday of every month, City Hall Council Chamber, 6:00 p.m.
Staff Liaison – Armando Andrade, Recreation and Community Services Supervisor, (562) 806-7650 Isabel Duron Barcena 1/9/2023
Tiara Solorzano Chavez 1/25/2021
Vacant Gomez
Cecilia Diaz-Jimenez De Leon Sanchez 1/23/2023
Cindy Alvarado Pulido 2/27/2023
Meeting Date – Second Wednesday of every month, City Hall Council Chamber, 6:00 p.m.
Staff Liaison – Diana Ortiz, Recreation and Community Services Supervisor (562) 806-7650 Ana Maria Sanchez Flores Barcena 1/9/2023
Diana Rivera Chavez 1/9/2023
Vacant Gomez
Stephanie Perez De Leon Sanchez 1/23/2023
Vacant Pulido
Meeting Date – First Tuesday of every month, City Hall Council Chamber, 5:30 p.m.
Staff Liaison – Bernardo Iniguez , Director of Public Works/Facilities (562) 806-7770 David Heredia Barcena 1/9/2023
Carlos Jose Barrera Chavez 1/11/2021
Raul Velasco Gomez 10/9/2023
Hugo Alvarado De Leon Sanchez 1/9/2023
Jayson Gavilanes Pulido 1/11/2021
546Exhibit 1
City of Bell Gardens
NOTICE OF COMMISSION
VACANCIES
The City Council is seeking applications for the following vacancies:
NAME APPOINTED
BY
NOTICE
POSTED
APPOINTMENT DATE
EDUCATION COMMISSION
Kristina Paulo Barcena 1/09/2023
VACANT Gomez 7/5/2023
Andrew Leon Pulido 02/27/2023
Miguel Flores Chavez 3/22/2021
VACANT Sanchez 8/30/2023
PLANNING COMMISSION
Armando Barcena Barcena 1/09/2023
Gustavo Mendez Gomez 8/28/2023
Vacant Pulido 10/10/2023
Miguel De La Rosa Chavez 1/11/2021
Oscar Boado Sanchez 9/11/2023
RECREATION, CULTURAL AND YOUTH COMMISSION
Isabel Duron Barcena 1/09/2023
VACANT Gomez 7/5/2023
Cindy Alvarado Pulido 2/27/2023
Tiara Solorzano Chavez 1/25/2021
Cecilia Diaz-Jimenez Sanchez 1/23/2023
SENIOR CITIZEN COMMISSION
Ana M Sanchez Flores Barcena 1/09/2023
VACANT Gomez 7/5/2023
VACANT Pulido 12/17/2020
Diana Rivera Chavez 1/09/2023
Stephanie Perez Sanchez 1/23/2023
TRAFFIC AND SAFETY COMMISSION
David Heredia Barcena 1/09/2023
Raul Velasco Gomez 10/09/2023
Jayson Gavilanes Pulido 1/11/2021
Carlos Jose Barrera Chavez 1/11/2021
Hugo Alvarado Sanchez 1/09/2023
Applicants must be residents of the City. No person previously convicted of a felony in this state or elsewhere shall be permitted to serve on any City Commission. Before assuming the duties of a commissioner, each person appointed shall take and file with the City Clerk the same constitutional oath of office required of members of the city council. Any member of a commission shall be deemed to have resigned from the commission, and his or her office as a member of the commission shall automatically vacated, in the event, the member ceases to be a resident of the City or is convicted of a felony. (Bell Gardens Municipal Code Sections 2.68.030, 2.28.030, 2.22.030, 2.35.030)
Applications may be obtained from the City Clerk’s Office: 7100 Garfield Ave, Bell Gardens, CA 90201.
Applications will be accepted in the City Clerk’s Office on a continuous basis until an appointment is made.
Please call the City Clerk’s Office at (562) 806-7705 for more information.
Daisy Gomez
City Clerk
Updated: 10/10/2023
547Exhibit 2
City of Bell Gardens
NOTICE OF UNSCHEDULED
VACANCY
An unscheduled vacancy exists on the:
PLANNING COMMISSION
Pursuant to Section 54974 of the California Government Code, NOTICE IS HEREBY GIVEN that an unscheduled vacancy has occurred on the Bell Gardens Planning Commission as of October 10, 2023. The unexpired term will end December 2024.
Applicants must be a registered voter and resident of the City of Bell Gardens. No person previously convicted of a felony in this state or elsewhere shall be permitted to serve on any City commission. Any member of a commission shall be deemed to have resigned from the commission, and his or her office as a member of the commission shall automatically vacated, in the event the member ceases to be a resident of the City or is convicted of a felony. (Bell Gardens Municipal Code Sections 2.68.030, 2.28.030, 2.22.030, 2.35.030)
Appointment to fill the position will be made by the Bell Gardens City Council. Residents interested in being consider for said position should complete and submit a Commissioner Services Application to the City Clerk’s office, 7100 Garfield Ave, Bell Gardens, CA 90201.
Applications will be accepted in the City Clerk’s Office on a continuous basis until an appointment is made.
A Commissioner Services Application may be obtained from the City of Bell Gardens website at bellgardens.org or at the City Clerk’s Office at City Hall. Please call the City Clerk’s Office at (562) 806-7705 for more information.
This notice was duly posted no later than 20 days after the vacancy occurred as required by law. Final appointment to the Planning Commission shall not be made by the City Council for at least ten (10) working days after posting of this notice. An appointment can be made after October 26, 2023.
Daisy Gomez, City Clerk
Posted: October 10, 2023
548Exhibit 3
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 12.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael B. O'Kelly, City Manager
B Y:Elizabeth Nava, D irector of Recreation and Community Services S UB J E C T:K O UNK UE Y D E S I G N INIT IAT IV E (K D I) P RO P 1 G RANT -B E L L G ARD E NS G O L F
C O URS E RE C O V E RY P RO J E C T RE S ULT S
D AT E:October 23, 2023
RE C O M M E ND AT IO N:
I t is staf f 's recommendation that the City Council receive and f ile the K D I P rop 1 Grant Project update.
B AC K G RO UND/D IS C US S I O N:
Kounkuey D esign I nitiative (K D I ) is a design f irm that has assisted the R ecreation and Community S ervices D epartment with applying for multiple grants, some of which have been awarded to the C ity, like the S tate Proposition 68 Grant to renovate Veterans P ark.
I n A ugust 2021 K D I submitted an application to the State Rivers and Mountains C onservancy Department and was awarded $200,000 in Proposition 1 Grant f unding f or the “B ell Gardens R ecovery Project at the Bell Gardens Golf C ourse”. W ith these f unds, K D I surveyed members of the community to develop a vision plan for the current Golf C ourse Space.
P RO J E C T S TAT US AND NE X T S T E P S :
K D I surveyed the community through engaging residents by hosting a variety of community workshops, attending C ity events and programs, and most recently hosted a picnic. W ith the community feedback gathered from their outreach ef f orts, K D I incorporated the ideas they received to develop 3 options for a vision plan for the golf course.
K D I will present the three options to Council and explain possible next steps.
C O NC L US I O N:
K D I has completed their grant work and are presenting their findings, and the vision plans they developed for the Bell Gardens Golf Course.
F I S C AL I M PAC T:
No fiscal impact.
AT TAC HM E NT S :
D escription
Exhibit 1- Presentation
549
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 550
Bell Gardens City Council Meeting
October 23, 2023
Our Resilient Rio
Re-imagining Bell Gardens Golf Course
as a Productive Public Space
Lauren Elachi, Senior Design Principal
Daniel Dominguez, Design Coordinator
551Exhibit 1
about us
Focused on making the built environment more equitable
and just, KDI works in disinvested places around the
world, collaborating with low-income communities of
color that have been excluded, harmed, or otherwise
marginalized by traditional design and planning practices.
Through landscape architecture, planning, design,
and advocacy, they create places that promote public
health, bolster resilience, and expand equitable access to income-earning opportunities, education, housing,
and transportation.
552Exhibit 1
Owner
Project Lead
Kounkuey Design Initiative
Community Members
City of Bell Gardens
San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy Project Team Funder Users
*Funding Source: Rivers and Mountains Grant - Prop 1
the team
553Exhibit 1
bell gardens golf course project
Partipatory Design
What would you like this
new space to be?
Community Outreach
Golf course or public park?
Vision Plan
How will we apply for future
funding?
Site Activations
How can we reimagine the
golf course today? October community event
554Exhibit 1
design workshops - June to September 2023
5 design workshops
103 participants
3 park designs
community co-design workshop engagement at el grito555Exhibit 1
three initial park designs
556Exhibit 1
557Exhibit 1
parque del sol
what the community is most excited about
59% wanted parque del sol
security
gardensshade
outdoor education
dog park play areas
The final design will include community
feedback and further details.
558Exhibit 1
Picnic at the Golf Course
October 13th
native plant talk
community quilt
community dinner
559Exhibit 1
timeline
June
Design Workshops
Vision Plan
Site Activations
2023
Augu
s
t
Sept
e
m
b
e
r
Octo
b
e
r
Nove
m
b
e
r
Dece
m
b
e
r
July
Applying for Future Funding - Design Phases
560Exhibit 1
vision plan
a document to help the city + KDI apply for
future funding
561Exhibit 1
vision plan elements
• Identified community goals and vision
• Summary of community engagement
efforts + data analysis
• Design process + finalized concept
design
• Phasing strategies
• Funding and implementation
opportunities
562Exhibit 1
suggested discussion + next steps
• Approval of direction and
continuation of project development
• Pursual of funding to create
implementation-ready designs and
construction documents
563Exhibit 1
thank you!
[email protected]
[email protected]
564Exhibit 1
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 13.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael B. O'Kelly, City Manager
B Y:C aptain Paul Camacho
C hief S cott F airfield
S UB J E C T:RE Q UE S T F UND S T O P URC HAS E V E HIC L E S F O R T HE P O L I C E D E PART M E NT D AT E:October 23, 2023
RE C O M M E ND AT IO N:
I t is staf f 's recommendation that the City Council:
1. Authorize the City Manager to execute a procurement agreement with 72 Hour L L C dba : National A uto F leet Group, subject to C ity A ttorney approval as to f orm, for 24 vehicles for a not to exceed amount of $1.5 million for F Y 2023-24 and F Y 2024-25; and
2. Appropriate $1.5 million f rom the general f und to the Police D epartment’s budget f or F Y 2023-24 and F Y 2024-25.
B AC K G RO UND/D IS C US S I O N:
Historically, the B ell Gardens Police Department (B G P D ) assesses its vehicle f leet regularly to determine the need for adding additional vehicles and/or replacement of worn vehicles and associated equipment. A s part of the preparation of the new fiscal year operating budget.
C urrently, the C ommunity S ervice/Traf f ic unit manages the B G P D ’s vehicle f leet. T his unit is responsible f or maintenance and f uel, but most importantly determines how much to bill the F inance Department using assumptions on replacement timing and costs.
B G P D ’s primary patrol vehicle is the F ord Police I nterceptor Utility (P I U) vehicle. T he P I U is an S UV designed f or law enforcement and is a best-selling patrol vehicle in the United States. B G P D ’s previous patrol vehicle, the F ord C rown Victoria, was retired by the F ord C ompany in 2011.
P URC HAS E AND M AI NT E NANC E C O S T S
I n the last two years the C ity paid about $52,000 f or each P I U. P I U purchase costs have increased gradually since 2016, most notably with the 2020 model. I n F Y 2022-23 the C ity paid about $175,000 on P I U vehicle maintenance and repair. Maintenance costs include preventative maintenance and repair work perf ormed by external vendors. T his total does not ref lect the costs for other vehicles in the fleet. T he City also paid an additional $55,000 for the outfitting of the P I U. B G P D customizes their patrol vehicles to meet operational needs through a process called outfitting. Outfitting is necessary to customize the base vehicle model with B G P D ’s desired equipment and specifications to make it ready f or use as a patrol or special investigations vehicle. Many items and f eatures commonly found in these vehicles are part of the outfitting process and require an additional purchase and installation cost above the base vehicle. T his includes parts like red/white/blue lightbar on the top of the vehicle, and the hard- plastic rear seats for transporting people in custody, in-car camera, mobile radio, B G P D graphics, and tablets. Other 565
P I U builds are f or canine units, special operations, and traf f ic.
F L E E T S I ZE AND P RO C URE M E NT C HAL L E NG E S
C urrently, B G P D has 14 P I U’s, 2 Special I nvestigations Unit (S I U) F ord C rown Victoria vehicles, 5 General I nvestigations Unit (G I U) vehicles (2008 and 2010 Chevy models), 4 Community S ervice Officer vehicles (2008- 2018 Toyota models), 6 Undercover Vehicles (2004-2020 Nissan & K ia models), 6 A dministration vehicles (2015- 2020 Toyota, C hrysler, and F ord models), 1 Explorer Van (2010 F ord model), 2 C hevy Tahoes (2008 and 2014) in the f leet. According to Department records, B G P D has maintained an average of 37 vehicles in the f leet from 2000- 2022. F urthermore, from 2010 to 2016 B G P D purchased 1-2 P I U’s during these years; however, no additional vehicles were purchased from 2017 to 2019. T he vehicles that are used by our G I U and S I U detectives are 13 to 15-year-old vehicles. Some of these vehicles have over 100,000 miles.
B G P D wanted to purchase 2 additional P I U’s during this fiscal year, but the auto industry is experiencing parts delays and vehicles are taking longer to procure. F urthermore, the C O V I D-19 pandemic caused a worldwide closure of many businesses and f actories, slowing or in some cases halting production. At the same time, electronic devices were in high demand, creating a backlog of orders. This created a global shortage of raw materials, such as semiconductors and microchips used to make vehicles. Vehicle production has significantly slowed, and public and private consumers are having to wait longer to receive vehicle orders. I t is difficult to predict how long these supply chain issues will persist. B G P D is currently experiencing these impacts across many vehicles that were scheduled to be replaced.
T he P I U’s and the other vehicles needed for replacement in 2023 have not been ordered as a result of the limited inventory available. I n 2020, B G P D wanted to purchase additional vehicles, but the C ity put a hold on ordering vehicles due to uncertainties about the C ity’s financial condition amidst the C O V I D-19 pandemic and other financial issues. T his meant that B G P D was unable to order new P I U’s and any other vehicles to replace the older vehicles.
I n 2021, C ity C ouncil approved the purchase of two P I U’s. T hese P I U’s were needed in order to replace the retired and totaled vehicles.
As a result of these internal and external f actors, B G P D has been forced to keep older patrol vehicles in service longer than intended, which can cause long-term issues. As of now, B G P D will not be able to order replacement patrol vehicles because of the above-mentioned issues. K eeping older vehicles in the vehicle f leet will create the following negative impacts:
Maintenance costs – Older vehicles cost more to maintain and keep running. T his increases the overall lifecycle cost of the vehicle beyond what was originally budgeted.
Reliability – Older vehicles can be less reliable and experience breakdown and need emergency repairs. T his negatively af f ects B G P D operations, and creates more unplanned work for B G P D staf f .
Technology – As the technology components in older vehicles age, B G P D staff need to uninstall and replace them with updated technology tools. T his takes vehicles out of service, which disrupts the day-to-day operations. T here have been times where there were not enough vehicles for of f icers to go in-service.
Public S af ety -This can potentially result in a public saf ety issue due to limited police vehicles and vehicles not being in service in a timely manner due to repairs and/or maintenance.
Another concern is that P I U’s lead time is long and uncertain. F or example, in 2020 City Council (Resolution 2020- 60) approved the purchase of one K-9 P I U; however, the lead time on a P I U was about two years. That meant that about 2 years elapsed from the time B G P D placed a new vehicle order to when the vehicle was ready f or service and available for B G P D of f icers. About 1 year and 6 months of that time is at the Ford dealer, and about 6 months at the shop getting outfitted.
566
Bell Gardens Municipal Code S ection 3.04.100(E ) provides that the formal purchasing procedures may be dispend with “W hen supplies, services or equipment can be produced from a supplier who offers the same or better price, terms and/or conditions as the supplier previously offered as the lowest responsible bidder under competitive procurement conducted by another city or public agency; provided, that the competitive procurement process of the other agency meets or exceeds the standards of the city, is for like or greater quantities, includes all known bidders and that, in the opinion of the purchasing of f icer, it is in the best interest of the city.”
Sourcewell, previously known as the National J oint Powers Alliance, is a State of Minnesota local government agency and service cooperative created under the laws of the S tate of Minnesota (Minnesota S tatutes S ection 123 A .21) that offers cooperative procurement solutions to its members. P articipation is open to all levels of governmental entity, higher education, K -12 education, nonprof it, tribal government, and other public entities located in the United States and C anada. B ell Gardens is a member of S ourcewell and membership entitles the City to access competitively bid national contracts resulting in lower priced vehicles due to economies of scale. T he City as a public agency is able to procure the vehicles through a cooperative agreement f rom S ourcewell.
On J uly 28, 2021, S ourcewell released a Request for Proposals for A utomobiles, S UV s, Vans, and L ight Trucks with R elated Equipment and A ccessories. O n September 14, 2021, National Auto F leet Group submitted a proposal and on November 4, 2021, National Auto F leet Group was awarded Sourcewell Contract No. 091521-NA F.
Taking advantage of this cooperative agreement would be more beneficial than regular procurement because the C ity will be able to obtain the lowest price available, that would include a government discount, and more importantly, the C ity would have access to vehicles that would typically be dif f icult to purchase given the limited inventory the nation is facing.
T heref ore, staff recommends that the C ity C ouncil authorize the C ity Manager to execute a procurement agreement for the purchase of 24 vehicles for the P olice Department. However, the vehicles are estimated to be delivered to the City in the next 1 ½ to 2 years.
C O NC L US I O N:
I n an effort to expedite the procurement for these vehicles, staf f recommends that the City C ouncil take advantage of S ourcewell C ontract No. 091521-NA F with National A uto F leet Group for the purchase of these 24 vehicles f or the Police Department. T he retrof itting of the new vehicles and new equipment purchases will be addressed in a future agenda item.
L astly, not ordering replacement vehicles in the last 10 years has negatively impacted B G P D’s fleet across the board. Vehicle replacements that were not ordered within the past 10 years created a backlog of vehicle orders.
T hus, delaying vehicle ordering has created a long-term impact on B G P D ’s fleet. Even under normal business conditions, B G P D struggles to replace vehicles within a one-year timef rame. Historically, as part of the C ity’s regular budget process, City Council has given B G P D authority to purchase new vehicles in the same budget year f or vehicle replacements are needed. T his means that B G P D has one year to order, receive, and outfit all the replacement vehicles needed to retire the older vehicles promptly at the end of their useful lif e. T his time frame is too short in order to complete the work. A recommended vehicle replacement schedule will be presented at a future C ouncil meeting. B y creating a replacement schedule for all vehicles, especially P I U’s, one year in advance of when the replacement is needed it would allow B G P D sufficient time to get the new vehicles in service by the year that the older vehicles are due f or replacement.
F I S C AL I M PAC T:
Appropriate $1,500,000 million from the general fund to the Police Department’s budget for F Y 2023-24 and F Y 567
2024-25.
AT TAC HM E NT S :
D escription
Exhibit 1 - Resolution No. 2023-94
Exhibit 1 - S ourcewell A greement
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 568
RESOLUTION NO. 2023-94
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, APPROVING AN AGREEMENT BY AND
BETWEEN THE CITY OF BELL GARDENS AND 72 HOURS LLC DBA:
NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF POLICE
DEPARTMENT VEHICLES
WHEREAS, under Section 3.04.100E of the Bell Gardens Municipal Code, the City’s purchasing policy allows for an exception when the supplier offers the same or better price, terms and conditions as a supplier offers the lowest responsible bidder under a competitive procurement conducted by another city or public agency; and WHEREAS, Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to its members; and
WHEREAS, on July 28, 2021, Sourcewell released a Request for Proposals for the procurement of Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories (RFP #091521); and
WHEREAS, on September 14, 2021, 72 Hour LLC, dba National Auto Fleet Group submitted a proposal and on November 4, 2021, 72 Hour LLC, dba National Auto Fleet Group was awarded Sourcewell Contract #091521-NAF; and
WHEREAS, the City of Bell Gardens is a member of Sourcewell and as a member, the City is entitled to access competitively bid national contracts; and WHEREAS, the Bell Gardens Police Department is in need of updating its vehicle fleet to maintain reliability and safety of the fleet; and WHEREAS, the City Council finds that the City has complied with the procurement process; and
WHEREAS, the City desires to enter into an agreement with 72 Hour LLC: dba National Auto Fleet Group for the purchase of twenty-four vehicles under contract #091521-NAF for a not to exceed amount of $1.5 million for FY 23-24 and FY 24-25.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council finds that the above recitals are true and correct 569Exhibit 1
Resolution No. 2023-94
2 of 3
and incorporate them herein.
SECTION 2. The City Council finds that the City has complied with local, state and federal requirements for procurement as members of Sourcewell.
SECTION 3. The City Council hereby approves an agreement with 72 Hour LLC:
dba National Auto Fleet Group for the purchase of twenty-four (24) vehicles for a not to exceed amount of $1.5 million for FY 23-24 and FY 24-25.
SECTION 4. The City Council further authorizes the City Manager to execute the agreement with 72 Hour LLC: dba National Auto Fleet Group, subject to City Attorney approval as to form, and consistent with this resolution, along with any ancillary documents reasonably necessary to effectuate the intent of this Resolution.
SECTION 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED and ADOPTED this 23rd day of October 2023.
THE CITY OF BELL GARDENS
________________________________
Francis De Leon Sanchez, Mayor
APPROVED AS TO FORM: ATTEST:
Stephanie Vasquez Daisy Gomez
City Attorney City Clerk
[Signatures on the following page]
570Exhibit 1
Resolution No. 2023-94
3 of 3
I, ____________________, City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. ___________was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on ___________________, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
Daisy Gomez
City Clerk
571Exhibit 1
091521-NAF
Rev. 3/2021 1
Solicitation Number: RFP #091521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
572Exhibit 2
091521-NAF
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
573Exhibit 2
091521-NAF
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
574Exhibit 2
091521-NAF
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
575Exhibit 2
091521-NAF
Rev. 3/2021 5
contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
576Exhibit 2
091521-NAF
Rev. 3/2021 6
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
577Exhibit 2
091521-NAF
Rev. 3/2021 7
by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
578Exhibit 2
091521-NAF
Rev. 3/2021 8
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
579Exhibit 2
091521-NAF
Rev. 3/2021 9
resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
580Exhibit 2
091521-NAF
Rev. 3/2021 10
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
581Exhibit 2
091521-NAF
Rev. 3/2021 11
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
582Exhibit 2
091521-NAF
Rev. 3/2021 12
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
583Exhibit 2
091521-NAF
Rev. 3/2021 13
primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
584Exhibit 2
091521-NAF
Rev. 3/2021 14
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
585Exhibit 2
091521-NAF
Rev. 3/2021 15
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
586Exhibit 2
091521-NAF
Rev. 3/2021 16
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
587Exhibit 2
091521-NAF
Rev. 3/2021 17
and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
588Exhibit 2
091521-NAF
Rev. 3/2021 18
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
589Exhibit 2
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7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
604Exhibit 2
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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
605Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
RFP #091521
REQUEST FOR PROPOSALS
for
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Proposal Due Date: September 15, 2021, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [ https://proportal.sourcewell-mn.gov] . Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 15, 2021, at 4:30 p.m. Central Time, and late proposals will not be considered.
Solicitation Schedule
Public Notice of RFP Published: July 28, 2021
Pre-proposal Conference: August 25, 2021, 10:00 a.m., Central Time Question Submission Deadline: September 8, 2021, 4:30 p.m., Central Time Proposal Due Date: September 15, 2021, 4:30 p.m., Central Time Late responses will not be considered.
Opening: September 15, 2021, 6:30 p.m., Central Time
See RFP Section V.G. “Opening”
606Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements, and results in cooperative purchasing solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted suppliers’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
• Federal and state government entities 1;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
In Canada, Sourcewell’s contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; • Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly-funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities;
1 Pursuant to HAR §3-128-2, the State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity.
607Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
• Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; • Members of the Rural Municipalities of Alberta (RMA) and their represented Associations: MASH (municipalities, academic institutions, schools and hospitals) and MUSH (municipalities, universities, schools and hospitals) sectors, and other governmental agencies eligible to use the Sourcewell contracts. MASH and MUSH sector refers to regional, local, district or other forms of municipal government, school boards, publicly-funded academic, health and social service entities, as well as any corporation or entity owned or controlled by one or more of the preceding entities, including but not limited to represented associations, Saskatchewan Association of Rural Municipalities ("SARM"), Association of Manitoba Municipalities ("AMM"), Local Authorities Services/Association of Municipalities Ontario ("LAS/AMO", excluding the cities of Toronto and Ottawa), Nova Scotia Federation of Municipalities (“NSFM”), Federation of Prince Edward Island Municipalities (“FPEIM”), Municipalities Newfoundland Labrador (“MNL”), Union of New Brunswick Municipalities (“UNBM”), North West Territories Association of Communities ("NWTAC") and their members.
RMA Participants may include all not-for-profit agencies for Canadian provinces and territories.
For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for- vendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a purchase order issued directly to the contracted supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.
To meet Participating Entities’ needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In the United States each state-level procurement department receives notice for possible re-posting.
Proof of publication will be available at the conclusion of the solicitation process.
II. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.
608Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories, including, but not to be limited to:
a. Vehicles of the following types and classifications:
i. Automobiles: mini, subcompact, compact, coupe, sedan, and full-size; ii. Sport Utility Vehicles: cross-over, light duty, and heavy duty; iii. Vans: passenger and cargo;
iv. Trucks: light duty, half ton, three-quarter ton, and one ton; and v. Vehicles of the varieties described in subsections 1. a. i – iv. above, with upfitting designed for Public Safety applications, such as equipment, lighting, technology, and accessories.
b. A wide range of vehicles by: 1) engine type, to include conventional internal combustion, natural gas or propane autogas, hybrid or alternative fuel, and electric powered solutions; 2) seating or cargo configurations, drive train options, and trim levels; and, 3) optional equipment offerings.
c. Proposers may include related equipment, accessories, supplies, parts, and services to the extent that the solutions are an incidental portion of the response.
2. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:
a. Ambulance and Emergency Medical Transport Vehicles, with Related Equipment, Accessories, And Supplies (RFP #022118);
b. Firefighting Apparatus, with Related Equipment, Accessories, and Supplies (RFP #022818);
c. Class 4-8 Chassis with Related Equipment, Accessories, and Services (RFP #060920); d. School Buses with Related Accessories, Supplies, Parts, and Services (RFP #063020); and, e. Electric Vehicle Supply Equipment and Related Services (RFP #042221).
Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed.
609Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting contract If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.
Sourcewell desires the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.
D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four years, with an optional one year extension that may be offered based on the best interests of Sourcewell and its Participating Entities.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $300 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the 610Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.
The proposer’s Marketing Plan should demonstrate proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as proposer’s sales and service capabilities. It is expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.
2. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves the right to verify proposer’s information and may request clarification from a proposer, including samples of the proposed equipment or products.
3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.
4. A proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the proposer’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP.
611Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
2. The proposer’s not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be billed to a Participating Entity. However, it is permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).
Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the proposer. Additionally, proposers should clearly describe any unique distribution and/or delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation.
To request a modification to the template Contract, a proposer must submit the Exceptions to Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the time of the proposal submission will be considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested alternative language.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded supplier for signature.
612Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Supplier Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer’s proposal status to INCOMPLETE. The proposer can view this status change in the “MY BIDS” section of the 613Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Sourcewell Procurement Portal Supplier Account. The proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Supplier Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer’s proposal status has changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer’s sole responsibility to ensure that the proposal is received on time.
It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].
To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Supplier Account and register for this solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
614Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
• In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete. • Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal.
G. OPENING
The Opening of proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.
To view the list of proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
• The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Participating Entities’ use.
o A proposer’s sales and service network to assure availability of product supply and coverage to meet Participating Entities’ anticipated needs. • Total evaluation scores.
• The attributes of proposers, and their equipment, products, or services, to assist Participating Entities achieve environmental and social requirements, preferences, and goals.
615Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
B. AWARD(S)
Award(s) will be made to the proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received no later than 10 calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal’s content will not be entertained
A protest must include the following items:
• The name, address, and telephone number of the protester; • Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect; • Analysis of the basis for the protest;
• Any additional supporting documentation;
• The original signature of the protester or its representative; and • Protest bond in the amount of $20,000 (except where prohibited by law or treaty). 616Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Independently verify any information provided in a proposal; • Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
• Award a contract to one or more proposers if it is in the best interest of Participating Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition.
617Exhibit 2
8/5/2021
Addendum No. 1
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
We manufacture service bodies and do not sell complete vehicles. Can we bid our product as an accessory to the bid?
Answer 1:
Refer to RFP Section II. B. 1. c., “Proposers may include related equipment, accessories, supplies, parts, and services to the extent that the solutions are an incidental portion of the response.” A proposal that does not include complete vehicles, of the types described in RFP Section II. B. 1. a., will be deemed non-responsive.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/5/2021, is required at the time of proposal submittal.
618Exhibit 2
8/8/2021
Addendum No. 2
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Are you accepting leasing options for this bid?
Answer 1:
Refer to RFP Section II. B. for the description of the requested equipment, products, and services. Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired by participating entities. A proposer may submit their complete line of equipment, products, or services that are applicable to the scope of this RFP. It is left to the discretion of each proposer to articulate their ability to serve Sourcewell participating entities.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/8/2021, is required at the time of proposal submittal.
619Exhibit 2
8/23/2021
Addendum No. 3
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
I would like to see an example of line-item pricing for Sourcewell. Please provide.
Answer 1:
In the competitive process, Sourcewell cannot conduct research for, or expressly identify resources that may be relevant to, a proposer. A proposer may review a sampling of past pricing proposals within the current awarded contract documentation available on the Sourcewell website. Navigate to the following address:
https://www.sourcewell-mn.gov/contract-search and use the list or search functions.
Question 2:
Where can I get a copy of the current contract pricing for the brand of vehicles that I offer?
Answer 2:
Each Sourcewell solicitation represents a separate and distinct opportunity. For examples of current Sourcewell-awarded contracts, refer to the link provided in Answer No. 1 above. Currently active contracts offering similar solutions were awarded under solicitation numbers 120716 and 060920.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/23/2021, is required at the time of proposal submittal. 620Exhibit 2
8/26/2021
Addendum No. 4
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
The manufacturer that I represent has not developed pricing for the 2022 model year vehicles. Should pricing be presented for 2021 and 2022 models that have pricing, and a TBD associated with 2022 models that have yet to be priced by the manufacturer? Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to articulate and propose the pricing approach that aligns with its business methods and satisfies the requirements of RFP Section III. – Pricing. Proposals are evaluated based on the criteria stated in the RFP.
Refer also to the Sourcewell contract template for additional details on the process for requesting a product or pricing change during the term of an awarded contract. A downloadable version of the contract template is found on the Bid Details page for this solicitation within the Sourcewell Procurement Portal.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/26/2021, is required at the time of proposal submittal.
621Exhibit 2
9/7/2021
Addendum No. 5
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
We are requesting a clarification on Table 4 and Table 5. Could we include a reference from a fleet management company or a supplier we use?
Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to determine how to best demonstrate the ability to serve Sourcewell participating entities and satisfy all requirements of the questionnaire tables.
Question 2:
Is it acceptable to provide a redline of the entire Sourcewell template contract? Answer 2:
A request for modification to the Sourcewell contract template may only be submitted with a proposal. To request a modification to the template Contract terms, conditions, or specifications, a Proposer must complete and submit the Exceptions to Terms, Conditions, or Specifications Form, which is found as the final Table of Step 1 in the proposal submission process. A proposer may elect to include additional supporting materials in its discretion.
622Exhibit 2
Question 3:
Could a video be uploaded as additional content?
Answer 3:
It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule (RFP Section V. D.), and all relevant information should be included in the proposal (RFP Section II., G.).
Question 4:
Can you elaborate on line item 71? Is there a list of subcategory titles that can be used for reference?
Answer 4:
It is left to the discretion of the proposer to identify subcategory descriptors that may be relevant to the proposer’s offered equipment, products, and services.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on Tuesday, September 7, 2021 6:58 PM, is required at the time of proposal submittal.
623Exhibit 2
9/8/2021
Addendum No. 6
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
With the ongoing supply chain delays related to Covid, microchip shortages, and across- the-industry shortages of raw materials, we respectfully request an extension to the submittal deadline.
Answer 1:
No extension of the due date is contemplated at this time.
Question 2:
In what format would you like financial stability to be verified? Answer 2:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to determine how to best demonstrate its financial stability and satisfy all requirements of the questionnaire tables.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 9/8/2021, is required at the time of proposal submittal.
624Exhibit 2
SOURCEWELL
STATE OF MINNESOTA
Member______________ moved the adoption of the following Resolution:
RESOLUTION TO APPROVE SOLICITATION AND/OR RE-SOLICITATION OF CATEGORIES
Resolution No. 2021-14
WHEREAS, Sourcewell desires to issue a solicitation, and is seeking permission from the Board to issue a solicitation, for the categories listed on Appendix A, which is attached and incorporated.
WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell’s cooperative purchasing and contracting program; and
WHEREAS, the Chief Procurement Officer recommends approval of categories detailed above.
NOW THEREFORE BE IT RESOLVED that the Board of Directors hereby approves the solicitation of categories.
The motion for the adoption of the foregoing resolution was duly seconded by Member ______________ and the following voted in favor: (list names here)
and the following voted against: (list names here or “NONE”)
whereupon said resolution was declared duly passed and adopted.
ATTEST:
_________________________________
Clerk to the Board of Directors
DocuSign Envelope ID: 601C9E9B-DF2C-41A9-8A77-08860AF22A54 Wilson, Zylka, Veronen, Nagel, Thomas, Thiel, Arts
Arts
None
Thiel
625Exhibit 2
APPENDIX A
SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMS ‐ June 2021
NEW CONTRACTS
Supplier Name Contract Number Solicitation Title
Auto Plus Auto Parts 032521‐PEP "Aftermarket Vehicle Parts and Supplies" Imperial Supplies, LLC 032521‐IMP "Aftermarket Vehicle Parts and Supplies" Jasper Holdings, Inc. 032521‐JAS "Aftermarket Vehicle Parts and Supplies" NAPA Auto Parts 032521‐GPC "Aftermarket Vehicle Parts and Supplies" O'Reilly Auto Parts 032521‐ORA "Aftermarket Vehicle Parts and Supplies" Cascade Engineering, Inc. 041521‐CEI "Plastic Refuse and Recycling Containers with Related Technology Solutions" ReCollect Systems, Inc. 041521‐RCS "Plastic Refuse and Recycling Containers with Related Technology Solutions" Rehrig Pacific Company 041521‐REH "Plastic Refuse and Recycling Containers with Related Technology Solutions" Toter, LLC 041521‐TOT "Plastic Refuse and Recycling Containers with Related Technology Solutions" Eduporium, Inc. 040121‐EDU "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" H2I Group 040121‐H2I "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Lakeshore Learning Materials 040121‐LSH "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Palmer Hamilton, LLC 040121‐PHL "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Prophet Corp./STEM Supplies 040121‐STM "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Sid Tool Co./MSC Industrial Supply 040121‐MSI "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" STEM For Kids 040121‐SFK "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Box Gang Manufacturing 040621‐BXG "Bulk Solid Waste and Recycling Equipment" Hol‐Mac Corporation 040621‐HMC "Bulk Solid Waste and Recycling Equipment" Marathon Equipment Company 040621‐MEC "Bulk Solid Waste and Recycling Equipment" Petersen Industries, Inc. 040621‐PII "Bulk Solid Waste and Recycling Equipment" Wastequip Manufacturing Company, LLC 040621‐WQI "Bulk Solid Waste and Recycling Equipment" Facility Optimization Solutions, LLC 050421‐FAC "JOC or IQCC Program Management Consulting Services" The Gordian Group, Inc. 050421‐GGI "JOC or IQCC Program Management Consulting Services" CONTRACT EXTENSIONS
Supplier Name Contract Number Solicitation Title
APi National Service Group 031517‐API "Facility Security Equipment, Systems and Services with Related Equipment and Supplies" The Toro Company 062117‐TTC "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" Bandit Industries, Inc. 062117‐BAN "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" Kubota Tractor Corporation 062117‐KBA "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" Deere & Company 062117‐DAC "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" Morbark, LLC 062117‐MBI "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" NEW ezIQC CONTRACTS
Company Name Contract Number State ‐ Region ‐ Type of Work ezIQC RENEWALS
Company Name Contract Number
CO
N
S
E
N
T
AG
E
N
D
A
ITE
M
S
Vehicles, Cars, Vans, SUVs and Light Duty Trucks with Related Equipment, and Accessories Requesting Board permission to Re‐Solicit the following categories:
Requesting Board permission to Solicit the following categories:
Express Courier, Shipping and Logistics
Roadway Paving Equipment
626Exhibit 2
SOURCEWELL
STATE OF MINNESOTA
Member ____________ moved the adoption of the following Resolution:
RESOLUTION TO RATIFY COOPERATIVE CONTRACTING AWARDS
11/16/2021
Resolution No. 2021-27
WHEREAS, the Sourcewell Board of Directors previously authorized the solicitations for the cooperative categories listed on Appendix A, which is attached and incorporated; and
WHEREAS, Sourcewell issued the cooperative contracting solicitations for the authorized categories; and
WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell’s cooperative purchasing and contracting program and to award all competitively solicited contracts, without limitation; and
WHEREAS, the Chief Procurement Officer made the awards listed based on the results of the competitive solicitation process; and
WHEREAS, the Board acknowledges that the awards made by the Chief Procurement Officer are valid and binding; however, based upon some members’ legal requirements the Chief Procurement Official is required to seek subsequent Board ratification of all cooperative purchasing awards.
NOW THEREFORE BE IT RESOLVED by the Board of Directors ratifies the cooperative contracting awards made by the Chief Procurement Officer listed on Appendix A.
The motion for the adoption of the foregoing resolution was duly seconded by Member______________ and the following voted in favor: (list names here)
and the following voted against: (list names here or “NONE”)
whereupon said resolution was declared duly passed and adopted.
ATTEST:
_________________________________
Clerk to the Board of Directors
627Exhibit 2
APPENDIXA
SOURCEWELLPROCUREMENTDEPARTMENT
BOARDITEMSͲNovember2021
NEWCONTRACTS
SupplierName ContractNumber SolicitationTitle
ActiveDeploymentSystems,Inc. 081721ͲADP "RestroomandShowerFacilitySolutions" ComacCorp./NiuToilet 081721ͲNIU "RestroomandShowerFacilitySolutions" CXT,Inc.081721ͲCXT "RestroomandShowerFacilitySolutions" PublicRestroomCompany 081721ͲPRM "RestroomandShowerFacilitySolutions" Romtec,Inc. 081721ͲRMT "RestroomandShowerFacilitySolutions" MichelinNorthAmerica,Inc. 082521ͲMLN "TireswithRelatedEquipmentandSupplies" UnitedParcelService,Inc. 090121ͲUPS "ExpressCourierandGroundDeliveryLogisticsServices" NationalAutoFleetGroup 091521ͲNAF
"Automobiles,SUVs,Vans,andLightTruckswithRelated EquipmentandAccessories"
CONTRACTEXTENSIONS
SupplierName ContractNumber SolicitationTitle
TheGoodyearTire&RubberCompany 102517ͲGTC "TiresandRelatedEquipment,SuppliesandServices" NEWezIQCCONTRACTS
CompanyName ContractNumber StateͲRegionͲTypeofWork FotiContractingLLC OHͲR1ͲGC01Ͳ102021ͲFCL StateofOhioͲRegion1ͲGeneralContracting F.H.Paschen OHͲR1ͲGC02Ͳ102021ͲFHP StateofOhioͲRegion1ͲGeneralContracting PlaceServices,Inc.OHͲR1ͲGC03Ͳ102021ͲPLA StateofOhioͲRegion1ͲGeneralContracting CentennialContractorsEnterprises OHͲR1ͲGC04Ͳ102021ͲCCE StateofOhioͲRegion1ͲGeneralContracting JohnsonͲLauxConstructionOhio,LLC OHͲR1ͲGC05Ͳ102021ͲJLC StateofOhioͲRegion1ͲGeneralContracting TheLuskGroup OHͲR1ͲGC06Ͳ102021ͲLUS StateofOhioͲRegion1ͲGeneralContracting TheKCompany,Inc.OHͲR1ͲHVAC01Ͳ102021ͲTKC StateofOhioͲRegion1ͲHVAC/Mechanical AirForceOne OHͲR1ͲHVAC02Ͳ102021ͲAFO StateofOhioͲRegion1ͲHVAC/Mechanical PlaceServices,Inc.OHͲR1ͲE01Ͳ102021ͲPLA StateofOhioͲRegion1ͲElectrical TheLuskGroup OHͲR1ͲE02Ͳ102021ͲLUS StateofOhioͲRegion1ͲElectrical TheLuskGroup OHͲR1ͲRW01Ͳ102021ͲLUS StateofOhioͲRegion1ͲRoofing/Waterproofing TheLuskGroup OHͲR1ͲPA01Ͳ102021ͲLUS StateofOhioͲRegion1ͲPaving/Asphalt TheLuskGroup OHͲR1ͲC01Ͳ102021ͲLUS StateofOhioͲRegion1ͲConcrete TheLuskGroup OHͲR1ͲCC01Ͳ102021ͲLUS StateofOhioͲRegion1ͲCivilContracting FotiContractingLLC OHͲR2ͲGC01Ͳ102021ͲFCL StateofOhioͲRegion2ͲGeneralContracting CentennialContractorsEnterprises OHͲR2ͲGC02Ͳ102021ͲCCE StateofOhioͲRegion2ͲGeneralContracting F.H.Paschen OHͲR2ͲGC03Ͳ102021ͲFHP StateofOhioͲRegion2ͲGeneralContracting PlaceServices,Inc.OHͲR2ͲGC04Ͳ102021ͲPLA StateofOhioͲRegion2ͲGeneralContracting JohnsonͲLauxConstructionOhio,LLC OHͲR2ͲGC05Ͳ102021ͲJLC StateofOhioͲRegion2ͲGeneralContracting Genesis1Construction OHͲR2ͲGC06Ͳ102021ͲGNS StateofOhioͲRegion2ͲGeneralContracting TheLuskGroup OHͲR2ͲGC07Ͳ102021ͲLUS StateofOhioͲRegion2ͲGeneralContracting RegencyConstructionServices,Inc.OHͲR2ͲGC08Ͳ102021ͲREG StateofOhioͲRegion2ͲGeneralContracting TheKCompany,Inc.OHͲR2ͲHVAC01Ͳ102021ͲTKC StateofOhioͲRegion2ͲHVAC/Mechanical AirForceOne OHͲR2ͲHVAC02Ͳ102021ͲAFO StateofOhioͲRegion2ͲHVAC/Mechanical PlaceServices,Inc.OHͲR2ͲE01Ͳ102021ͲPLA StateofOhioͲRegion2ͲElectrical G&BElectricCo OHͲR2ͲE02Ͳ102021ͲGBE StateofOhioͲRegion2ͲElectrical TheLuskGroup OHͲR2ͲRW01Ͳ102021ͲLUS StateofOhioͲRegion2ͲRoofing/Waterproofing TheLuskGroup OHͲR2ͲPA01Ͳ102021ͲLUS StateofOhioͲRegion2ͲPaving/Asphalt TheLuskGroup OHͲR2ͲC01Ͳ102021ͲLUS StateofOhioͲRegion2ͲConcrete TheLuskGroup OHͲR2ͲCC01Ͳ102021ͲLUS StateofOhioͲRegion2ͲCivilContracting FotiContractingLLC OHͲR3ͲGC01Ͳ102021ͲFCL StateofOhioͲRegion3ͲGeneralContracting CO
N
S
E
N
T
AG
E
N
D
A
ITE
M
S
MedicalSupplyCatalogSolutions
RequestingBoardpermissiontoReͲSolicitthefollowingcategories:
RequestingBoardpermissiontoSolicitthefollowingcategories:
FleetManagementServices
628Exhibit 2
APPENDIXAContinued
CentennialContractorsEnterprises OHͲR3ͲGC02Ͳ102021ͲCCE StateofOhioͲRegion3ͲGeneralContracting F.H.Paschen OHͲR3ͲGC03Ͳ102021ͲFHP StateofOhioͲRegion3ͲGeneralContracting PlaceServices,Inc.OHͲR3ͲGC04Ͳ102021ͲPLA StateofOhioͲRegion3ͲGeneralContracting TheLuskGroup OHͲR3ͲGC05Ͳ102021ͲLUS StateofOhioͲRegion3ͲGeneralContracting JohnsonͲLauxConstructionOhio,LLC OHͲR3ͲGC06Ͳ102021ͲJLC StateofOhioͲRegion3ͲGeneralContracting TheKCompany,Inc.OHͲR3ͲHVAC01Ͳ102021ͲTKC StateofOhioͲRegion3ͲHVAC/Mechanical AirForceOne OHͲR3ͲHVAC02Ͳ102021ͲAFO StateofOhioͲRegion3ͲHVAC/Mechanical PlaceServices,Inc.OHͲR3ͲE01Ͳ102021ͲPLA StateofOhioͲRegion3ͲElectrical TheLuskGroup OHͲR3ͲE02Ͳ102021ͲLUS StateofOhioͲRegion3ͲElectrical TheLuskGroup OHͲR3ͲRW01Ͳ102021ͲLUS StateofOhioͲRegion3ͲRoofing/Waterproofing TheLuskGroup OHͲR3ͲPA01Ͳ102021ͲLUS StateofOhioͲRegion3ͲPaving/Asphalt TheLuskGroup OHͲR3ͲC01Ͳ102021ͲLUS StateofOhioͲRegion3ͲConcrete TheLuskGroup OHͲR3ͲCC01Ͳ102021ͲLUS StateofOhioͲRegion3ͲCivilContracting FotiContractingLLC OHͲR4ͲGC01Ͳ102021ͲFCL StateofOhioͲRegion4ͲGeneralContracting CentennialContractorsEnterprises OHͲR4ͲGC02Ͳ102021ͲCCE StateofOhioͲRegion4ͲGeneralContracting F.H.Paschen OHͲR4ͲGC03Ͳ102021ͲFHP StateofOhioͲRegion4ͲGeneralContracting PlaceServices,Inc.OHͲR4ͲGC04Ͳ102021ͲPLA StateofOhioͲRegion4ͲGeneralContracting UniversalContractingCorporation OHͲR4ͲGC05Ͳ102021ͲUCC StateofOhioͲRegion4ͲGeneralContracting JohnsonͲLauxConstructionOhio,LLC OHͲR4ͲGC06Ͳ102021ͲJLC StateofOhioͲRegion4ͲGeneralContracting HudawnFacilitySolutions OHͲR4ͲGC07Ͳ102021ͲHFS StateofOhioͲRegion4ͲGeneralContracting TritonServices,Inc.OHͲR4ͲGC08Ͳ102021ͲTRS StateofOhioͲRegion4ͲGeneralContracting TheKCompany,Inc.OHͲR4ͲHVAC01Ͳ102021ͲTKC StateofOhioͲRegion4ͲHVAC/Mechanical AirForceOne OHͲR4ͲHVAC02Ͳ102021ͲAFO StateofOhioͲRegion4ͲHVAC/Mechanical PlaceServices,Inc.OHͲR4ͲE01Ͳ102021ͲPLA StateofOhioͲRegion4ͲElectrical TheLuskGroup OHͲR4ͲE02Ͳ102021ͲLUS StateofOhioͲRegion4ͲElectrical TheLuskGroup OHͲR4ͲRW01Ͳ102021ͲLUS StateofOhioͲRegion4ͲRoofing/Waterproofing TheLuskGroup OHͲR4ͲPA01Ͳ102021ͲLUS StateofOhioͲRegion4ͲPaving/Asphalt TheLuskGroup OHͲR4ͲC01Ͳ102021ͲLUS StateofOhioͲRegion4ͲConcrete TheLuskGroup OHͲR4ͲCC01Ͳ102021ͲLUS StateofOhioͲRegion4ͲCivilContracting FotiContractingLLC OHͲR5ͲGC01Ͳ102021ͲFCL StateofOhioͲRegion5ͲGeneralContracting F.H.Paschen OHͲR5ͲGC02Ͳ102021ͲFHP StateofOhioͲRegion5ͲGeneralContracting PlaceServices,Inc.OHͲR5ͲGC03Ͳ102021ͲPLA StateofOhioͲRegion5ͲGeneralContracting JohnsonͲLauxConstructionOhio,LLC OHͲR5ͲGC04Ͳ102021ͲJLC StateofOhioͲRegion5ͲGeneralContracting TheLuskGroup OHͲR5ͲGC05Ͳ102021ͲLUS StateofOhioͲRegion5ͲGeneralContracting TheKCompany,Inc.OHͲR5ͲHVAC01Ͳ102021ͲTKC StateofOhioͲRegion5ͲHVAC/Mechanical AirForceOne OHͲR5ͲHVAC02Ͳ10201ͲAFO StateofOhioͲRegion5ͲHVAC/Mechanical PlaceServices,Inc.OHͲR5ͲE02Ͳ102021ͲLUS StateofOhioͲRegion5ͲElectrical TheLuskGroup OHͲR5ͲRW01Ͳ102021ͲLUS StateofOhioͲRegion5ͲRoofing/Waterproofing TheLuskGroup OHͲR5ͲPA01Ͳ102021ͲLUS StateofOhioͲRegion5ͲPaving/Asphalt TheLuskGroup OHͲR5ͲC01Ͳ102021ͲLUS StateofOhioͲRegion5ͲConcrete TheLuskGroup OHͲR5ͲCC01Ͳ102021ͲLUS StateofOhioͲRegion5ͲCivilContracting McDaniel'sConstructionCorp.,Inc.OHͲMBEͲR3ͲGC01Ͳ102021ͲMCC StateofOhioͲMBESetAsideͲRegion3ͲGeneral
Contracting
McDaniel'sConstructionCorp.,Inc.OHͲMBEͲR3ͲCC01Ͳ102021ͲMCC StateofOhioͲMBESetAsideͲRegion3ͲCivilContracting McDaniel'sConstructionCorp.,Inc.OHͲMBEͲR4ͲGC01Ͳ102021ͲMCC StateofOhioͲMBESetAsideͲRegion4ͲGeneral
Contracting
McDaniel'sConstructionCorp.,Inc.OHͲMBEͲR4ͲCC01Ͳ102021ͲMCC StateofOhioͲMBESetAsideͲRegion4ͲCivilContracting McDaniel'sConstructionCorp.,Inc.OHͲMBEͲR5ͲGC01Ͳ102021ͲMCC StateofOhioͲMBESetAsideͲRegion5ͲGeneral
Contracting
McDaniel'sConstructionCorp.,Inc.OHͲMBEͲR5ͲCC01Ͳ102021ͲMCC StateofOhioͲMBESetAsideͲRegion5ͲCivilContracting ezIQCRENEWALS
CompanyName ContractNumber
SunlandAsphalt,Inc. COͲNWͲPAV02Ͳ090920ͲSAC
RoofConnectLogistics,Inc.COͲNEͲRW01Ͳ090920ͲRCL
JOCConstruction COͲSWͲGC01Ͳ090920ͲLRI
JOCConstruction COͲNWͲGC01Ͳ090920ͲLRI
Happel&Associates,Inc.COͲNWͲGC02Ͳ090920ͲHAI
Happel&Associates,Inc.COͲSEͲGC02Ͳ090920ͲHAI
Happel&Associates,Inc.COͲSWͲGC02Ͳ090920ͲHAI
ATIRestoration,LLC COͲNEͲGC05Ͳ090920ͲATI
RoofConnectLogistics,Inc.COͲSEͲRW01Ͳ090920ͲRCL
629Exhibit 2
APPENDIXAContinued
JOCConstruction COͲSEͲGC01Ͳ090920ͲLRI
PaveConnectLogistics,LLC COͲNWͲPAV01Ͳ090920ͲPCL
RoofConnectLogistics,Inc.COͲNWͲRW01Ͳ090920ͲRCL
JOCConstruction COͲNEͲGC01Ͳ090920ͲLRI
PaveConnectLogistics,LLC COͲNEͲPAV02Ͳ090920ͲPCL
PaveConnectLogistics,LLC COͲSEͲPAV01Ͳ090920ͲPCL
FacilitiesContracting,Inc.COͲNEͲGC04Ͳ090920ͲFCI
SunlandAsphalt,Inc.COͲNEͲPAV01Ͳ090920ͲSAC
SunlandAsphalt,Inc.COͲSEͲPAV02Ͳ090920ͲSAC
RoofConnectLogistics,Inc.COͲSWͲRW01Ͳ090920ͲRCL
SunlandAsphalt,Inc. COͲSWͲPAV02Ͳ090920ͲSAC
PaveConnectLogistics,LLC COͲSWͲPAV01Ͳ090920ͲPCL
Happel&Associates,Inc.COͲNEͲGC03Ͳ090920ͲHAI
PaigeIndustrialServices,Inc.WAͲDCͲM03Ͳ100120ͲPAI
PaigeIndustrialServices,Inc.WAͲDCͲP03Ͳ100120ͲPAI
VigilContracting,Inc.WAͲDCͲE01Ͳ100120ͲVGL
HITTContracting,Inc.WAͲDCͲGC05Ͳ100120ͲHCI
CentennialContractorsEnterprises,Inc.WAͲDCͲGC02Ͳ100120ͲCCE PaigeIndustrialServices,Inc.WAͲDCͲE02Ͳ100120ͲPAI
VigilContracting,Inc.WAͲDCͲP01Ͳ100120ͲVGL
AdrianL.Merton,Inc.WAͲDCͲM02Ͳ100120ͲALM
AdrianL.Merton,Inc.WAͲDCͲP02Ͳ100120ͲALM
TheMatthewsGroup WAͲDCͲGC01Ͳ100120ͲTMG
VigilContracting,Inc.WAͲDCͲM01Ͳ100120ͲVGL
F.H.Paschen,S.N.Nielsen&Associates,LLC WAͲDCͲGC06Ͳ100120ͲFHP VigilContracting,Inc.WAͲDCͲGC04Ͳ100120ͲVGL
TriͲStateGeneralContractingGroup,Inc.TXͲPHͲGCͲ101619ͲJRT F.H.Paschen,S.N.Nielsen&Associates,LLC TXͲPHͲGCͲ101619ͲFHP SDB,Inc.TXͲPHͲGCͲ101619ͲSDB
DallasHarmonyConstruction,LLC.TXͲNTͲPͲ101619ͲDHC
G2GeneralContractors TXͲNTͲRCͲ101619ͲGGC
TeinertConstruction TXͲNTͲGCͲ101619ͲTCB
SDB,Inc.TXͲNTͲGCͲ101619ͲSDB
COREConstructionServicesofTexas,Inc.TXͲNTͲFͲ101619ͲCCT DallasHarmonyConstruction,LLC TXͲNTͲGCͲ101619ͲDHC
DallasHarmonyConstruction,LLC TXͲNTͲFͲ101619ͲDHC
TeinertConstruction TXͲPHͲGCͲ101619ͲTCB
LeeConstructionandMaintenanceCompany TXͲNTͲGCͲ101619ͲLCM COREConstructionServicesofTexas,Inc.TXͲPHͲGCͲ101619ͲCCT COREConstructionServicesofTexas,Inc.TXͲPHͲAPCͲ101619ͲCCT COREConstructionServicesofTexas,Inc.TXͲPHͲFͲ101619ͲCCT G2GeneralContractors TXͲNTͲGCͲ101619ͲGGC
COREConstructionServicesofTexas,Inc.TXͲNTͲAPCͲ101619ͲCCT COREConstructionServicesofTexas,Inc.TXͲNTͲPͲ101619ͲCCT WRConstruction,Inc. TXͲPHͲGCͲ101619ͲWRC
HenthornCommercialConstruction,LLC TXͲNTͲGCͲ101619ͲHCL LeeConstructionandMaintenanceCompany TXͲNTͲFͲ101619ͲLCM G2GeneralContractors TXͲNTͲAPCͲ101619ͲGGC
G2GeneralContractors TXͲNTͲWͲ101619ͲGGC
DallasHarmonyConstruction,LLC TXͲNTͲAPCͲ101619ͲDHC
GomezFloorCovering,Inc.dbaGFCContracting TXͲNTͲPͲ101619ͲGFC LeeConstructionandMaintenanceCompany TXͲNTͲECͲ101619ͲLCM LeeConstructionandMaintenanceCompany TXͲNTͲPͲ101619ͲLCM G2GeneralContractors TXͲNTͲPͲ101619ͲGGC
CentennialContractorsEnterprises,Inc.TXͲNTͲGCͲ101619ͲCCE FreedomConstructionͲaseriesoftFgCompanies,LLC TXͲNTͲGCͲ101619ͲFRC GomezFloorCovering,Inc.dbaGFCContracting TXͲNTͲFͲ101619ͲGFC F.H.Paschen,S.N.Nielsen&Associates,LLC TXͲNTͲGCͲ101619ͲFHP COREConstructionServicesofTexas,Inc.TXͲNTͲGCͲ101619ͲCCT COREConstructionServicesofTexas,Inc.TXͲPHͲPͲ101619ͲCCT HenthornCommercialConstruction,LLC TXͲPHͲGCͲ101619ͲHCL NouveauConstructionandTechnologyServices,LP TXͲNTͲGCͲ101619ͲNCT PlatinumRoofing,Inc.MOͲKCͲR01Ͳ111319ͲPLR
BKMConstruction,LLC KSͲWͲGC01Ͳ111319ͲBKM
StraubConstructionCompany,Inc. MOͲKCͲGC04Ͳ111319ͲSTC
630Exhibit 2
APPENDIXAContinued
RoofConnectLogistics,Inc. MOͲKCͲR02Ͳ111319ͲRCL
PlatinumRoofing,Inc. KSͲEͲR01Ͳ111319ͲPLR
RoofConnectLogistics,Inc. KSͲWͲR02Ͳ111319ͲRCL
BKMConstruction,LLC KSͲEͲGC02Ͳ111319ͲBKM
StraubConstructionCompany,Inc.KSͲEͲGC01Ͳ111319ͲSTC
MTSContracting,Inc.KSͲEͲGC03Ͳ111319ͲMTS
BKMConstruction,LLC MOͲKCͲGC02Ͳ111319ͲBKM
JuliusKaazConstructionCompany,Inc.MOͲKCͲP01Ͳ111319ͲJKC RoofConnectLogistics,Inc.KSͲEͲR02Ͳ111319ͲRCL
JuliusKaazConstructionCompany,Inc.MOͲKCͲGC01Ͳ111319ͲJKC MTSContracting,Inc.MOͲKCͲGC03Ͳ111319ͲMTS
PlatinumRoofing,Inc.KSͲWͲR01Ͳ111319ͲPLR
631Exhibit 2
COMMENT AND REVIEW
to the
REQUEST FOR PROPOSAL (RFP) #091521
Entitled
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
The following advertisement was placed July 28, 2021 in USA Today, in South Carolina’s The State, in The Oklahoman and on the Sourcewell website www.sourcewell-mn.gov , Sourcewell Procurement Portal https://proportal.sourcewell-mn.gov , Biddingo, Merx, The New York State Contract Reporter www.nyscr.ny.gov , PublicPurchase.com, and Oregon’s Daily Journal of Commerce:
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [ https://proportal.sourcewell-mn.gov] . Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 15, 2021, at 4:30 p.m. Central Time, and late proposals will not be considered.
The solicitation process was conducted through the Sourcewell Procurement Portal. The following parties expressed interest in the solicitation by registering for this opportunity within the portal:
72 HOUR, LLC dba National Auto Fleet Group IVS, Inc. dba AngelTrax A&A Auto Parts Stores, Inc. Kellar Equipment
ABC Bus, Inc. Lakeshore Learning Materials
ARCH EQUIPMENT GROUP, LLC Laurel 2 Spartan LLC DBA Laurel Chevrolet Arrow Equipment, Inc.
Lithia Fresno, INC. DBA Lithia Ford of
Fresno
BECK AUTOSALES, INC. Lithia Toyota of Billings II, LLC
Best Travel, Inc. Lordstown Motors Corp.
Betts Platinum Group, LLC Mike Albert Leasing, Inc.
Bob Ridings, Inc. MobilityTRANS
BrandFX Body Company Navistar, Inc.
Broadway Ford Truck Sales, Inc. OK Tire Stores, Inc.
Butte Auto, LLC Pacifico Ford, Inc.
632Exhibit 2
Sourcewell Page 2 of 4
CANADIAN ELECTRIC VEHICLES, LTD. Portable Computer Systems, Inc.
Car Toys, Inc. Red Mill Radiator Service and Corporation Chevrolet of Smithtown
RO Truck & Equipment, LLC DBA RO Bus
Sales
City World Estate Auto Holdings, LLC Rogers Motors, LLC Clary Longview, LLC
ROOTS MULTICLEAN, INC. VICTORY
SWEEPERS DIVISION
CONTEMPORARY MOTOR CARS, INC. Saskatoon Motor Products 1973, Limited Creative Bus Sales, Inc. Schetky Northwest Sales, Inc.
Davis Chevrolet, GMC, Buick, Ltd.
SERVCO PACIFIC, Inc. dba SERVCO AUTO
WAIPAHU
Donlen, LLC Sheehy Ford of Richmond, Inc.
Donvito Automotive Group Stellar Industries - Garner, IA Doosan Industrial Vehicle America Corp. Sterlmar
Driverge Vehicle Innovations, LLC Stonebrooke Equipment, Inc.
DUVAL FORD, LLC Structural Metal Fabricators, Inc.
EMV Automotive USA, Inc. Tcd Cellular Communications, Inc.
Endera Corporation Tesla, Inc.
Equipment Technology, LLC The City of St. Augustine
Equipment Works, Inc. LLC Tony Sanchez, LTD
First Priority Emergency Vehicles, Inc. Toyota Motor North America GENERAL SALES ADMINISTRATION TROPICAL FORD, INC.
Genesee Valley Ford Avon Valley Chevrolet
Geo. Heiser Body Co., LLC VALLEY FORD OF HURON, INC.
Gradall Industries, Inc. VALLEY FORD TRUCK, INC.
GreenPower Motor Company, Inc. Walls Equipment Co., L.L.C.
GW Anglin Manufacturing, Inc. Watrous Mainline Motor Products, Limited Harlow's Bus Sales, Inc. Westys Equipment, Inc.
All Proposals remained sealed within the Sourcewell Procurement Portal until the scheduled due date and time. Proposals were electronically opened, and the list of all Proposers was made publicly available on the Sourcewell Procurement Portal, on September 15, 2021, at 4:36:55 pm CT. Proposals were received from the following:
72 HOUR, LLC dba National Auto Fleet Group
CONTEMPORARY MOTOR CARS, INC.
Creative Bus Sales, Inc.
Davis Chevrolet, GMC, Buick, Ltd.
Donlen, LLC
GreenPower Motor Company, Inc.
Lithia Toyota of Billings II, LLC
Lordstown Motors Corp.
Mike Albert Leasing, Inc.
RO Truck & Equipment, LLC DBA RO Bus Sales
Tesla, Inc.
TROPICAL FORD, INC.
VALLEY FORD TRUCK, INC.
633Exhibit 2
Sourcewell Page 3 of 4
Proposals were reviewed by the Proposal Evaluation Committee:
James Voelker, CPCM, CFCM, Procurement Lead Analyst
Stephanie Haataja, CPIM, Procurement Analyst
Craig West, Procurement Analyst
Tom Sharbonno, Procurement Analyst
The findings of the Proposal Evaluation Committee are summarized as follows:
The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that the products and services offered in the proposal response from GreenPower Motor Company, Inc., fall outside of the Requested Equipment, Products, or Services of the RFP. All other proposals were found to meet the scope and mandatory submittal requirements and were evaluated.
National Auto Fleet Group represents numerous OEM manufacturers with the ability to provide over 700 makes and models of automobiles, SUVs, vans, and light trucks. Their offering also includes multiple options for hybrid, alternative fuel, and electric vehicles. National Auto Fleet Group is ready to serve Sourcewell participating entities throughout the United States with the capability to build and price vehicles online. They are offering Sourcewell participating entities competitive discounts from MSRP.
For these reasons, the Sourcewell Proposal Evaluation Committee recommends award of Sourcewell Contract #091521 to:
72 HOUR, LLC dba National Auto Fleet Group #091521-NAF
The preceding recommendations were approved on November 3, 2021.
_________________________________________
James Voelker, CPCM, CFCM, Procurement Lead Analyst
_________________________________________
Stephanie Haataja, CPIM, Procurement Analyst
_________________________________________
Craig West, Procurement Analyst
_________________________________________
Tom Sharbonno, Procurement Analyst
634Exhibit 2
Sourcewell Page 4 of 4
STATEMENT OF COMPLIANCE
As Chief Procurement Officer for Sourcewell, I have reviewed the recommendation of the Evaluation Committee and the accompanying support materials documenting the process followed for RFP #091521 for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories.
The committee accepted, deemed responsive, evaluated, and recommended proposals for award. Under authority granted to the Chief Procurement Officer in Sourcewell’s bylaws, the recommendations set forth above are approved.
I hereby certify:
1. Sourcewell is a government agency, created and authorized by Minnesota law to provide cooperative procurement contracts.
2. The procurement process and resulting contracts have been awarded in compliance with the laws of the State of Minnesota (Minnesota Statutes Chapter 471 and Minnesota Statutes Section 123A.21), and in conformity to Sourcewell’s Procurement Policy.
Jeremy Schwartz, CSSBB, CPPO
Chief Procurement Officer
635Exhibit 2
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637Exhibit 2
638Exhibit 2
639Exhibit 2
View Ad https://placelegal.mcclatchy.com/legals/columbia/useradmin/viewItem.h ... 1 of 1 11/3/2021, 12:50 PM
640Exhibit 2
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories to result in a contracting solution for use by its Participating Entities Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada.
A full copy of the Request for Proposals can be
found on the Sourcewell Procurement Portal
https://proportal.sourcewell-mn.gov
Only proposals submitted through the Sourcewell
Procurement Portal will be considered.
Proposals are due no later than September 15, 2021, at 4:30 p.m.
Central Time, and late proposals will not be considered.
NOTICES
PUBLIC NOTICE
usat-usatnonbus-sourcewell-display-public-notice-17474.indd 1usat-usatnonbus-sourcewell-display-public-notice-17474.indd 1 7/26/21 10:33 AM7/26/21 10:33 AM 641Exhibit 2
2 C ❚WEDNESDAY, JULY 28, 2021 ❚USA TODAY E2 SPORTS
OKLAHOMA CITY, Okla. – Oklahoma
and Texas are leaving the Big 12.
So, where does that leave the confer-
ence?
News that would’ve been surprising a
week ago but that became expected in
recent days was made official Monday
morning – Oklahoma and Texas gave
notice to the Big 12 they would not ex-
tend their grant of rights when the
league’s current agreement expires in
2025. A few hours later, the conference
issued a statement acknowledging as
much.
“Although our eight members are dis-
appointed with the decisions of these
two institutions, we recognize that in-
tercollegiate athletics is experiencing
rapid change and will most likely look
much different in 2025 than it does cur-
rently,” Big 12 Commissioner Bob Bowls-
by said in the statement. “The Big 12
Conference will continue to support our
member institutions’ efforts to graduate
student-athletes and compete for Big 12
and NCAA championships.
“Like many others, we will use the
next four years to fully assess what the
landscape will look like in 2025 and be-
yond. The remaining eight institutions
will work together in a collaborative
manner to thoughtfully and strategical-
ly position the Big 12 Conference for
continued success, both athletically
and academically, long into the future.”
For all those words, there aren’t many
specifics. I assume that’s partially be-
cause the Big 12 doesn’t have a lot of an-
swers right now – the notion of the con-
ference going forward without Oklaho-
ma and Texas wasn’t on anyone’s radar
this time last week – but even if confer-
ence leaders had more time to prepare
and plan, answers would still be tough
to come by.
What is the right thing to do? What
should the remaining schools do?
This is important in our neck of the
woods, of course, because it will have a
huge impact on Oklahoma State. The
Cowboys zoom to the head of the class
without the Sooners and Longhorns,
who formally applied to the Southeast-
ern Conference for membership Tues-
day. Oklahoma State has one of the
most successful football programs in
the country over the past 15 years, and
with quality facilities and strong pro-
grams all across the athletic depart-
ment, it has a leg up on the other seven
schools.
What that ultimately means for Okla-
homa State remains to be seen. Will it
use that cachet to find a soft landing
spot in another conference? Or will it
become a leader – maybe even the lead-
er – in the Big 12?
That depends on whether the re-
maining eight institutions are as com-
mitted to working together as Bowlsby’s
statement makes it sound. I have no
doubt the schools have said they are go-
ing to stick together, but I also have no
doubt each of them is actively looking
out for themselves, talking with other
conferences, figuring out what happens
if the whole thing falls apart.
But there are good reasons why the
Big 12’s remaining schools should want
to make a go of it – and ways they could
make it happen.
Prime among the reasons to stay to-
gether is the promise of an expanded
College Football Playoff. If the Big 12
holds itself together, it would almost
certainly get its champion in the ex-
panded playoff virtually every year. Un-
der the proposed expansion to a dozen
teams, the six highest-ranked confer-
ence champions would get automatic
bids.
If the Big 12 maintained its standing
as a Power Five league, an automatic bid
would be, well, automatic, but even if
the league fell back into the Group of
Five range, it would be the strongest of
that bunch.
Would expanding strengthen the Big
12? Would adding the likes of Houston
and Cincinnati, BYU and Central Florida
draw more TV viewers, satisfy the
broadcast partners and solidify the
league’s standing?
Frankly, those schools might also
look better to one of the Big 12’s broad-
cast partners. The league has deals with
ESPN and Fox. Fox might be interested
in helping the Big 12 survive in order to
bolster the network’s portfolio. The Big
12 might even be able to use its survival
as leverage with Fox.
The Big 12 staying together might
keep the market from skyrocketing on
the networks, and Fox might well want
that outcome. But will the Big 12 hang
on?
It certainly can. There are ways the
conference can survive the gut punch of
losing Oklahoma and Texas, locking
arms and forging a future. There are lots
of reasons all of that makes sense for
Oklahoma State and Iowa State, Kansas
State and Kansas, TCU and West Vir-
ginia, Baylor and Texas Tech.
But will the schools stay together and
be as committed to each other as they
have vowed to be?
Of the answers that are tough to
come by right now in the Big 12, that is
toughest of all.
COMMENTARY
Big 12 can forge future without duo
Expanded football
playoff one big reason
Jenni Carlson
The Oklahoman
USA TODAY Network
Big 12 Commissioner Bob Bowlsby is optimistic about the conference’s future.
KEVIN JAIRAJ/USA TODAY SPORTS
A 16-team Southeastern Conference
that includes Texas and Oklahoma
would be such a financial powerhouse
that its revenue quickly would become
equivalent to the NCAA’s, a USA TODAY
Sports analysis of conference and asso-
ciation financial records shows.
The figures and timing would depend
on the speed at which various develop-
ments occur, beginning with when the
schools depart the Big 12 after taking the
initial step Monday of notifying the con-
ference that they will not be renewing
their grants of media rights following
expiration in 2025 and then applying to
the SEC for membership on Tuesday.
There also are questions related to TV
entities’ reaction to the expected moves
and the College Football Playoff’s pro-
posed expansion to 12 teams.
However, based on the documents
and interviews with industry experts
familiar with the finances and revenue
capabilities of Power Five conference
schools, a path can be drawn to a 16-
team SEC with Texas and Oklahoma
having close to $1.3 billion in revenue for
its 2024-25 fiscal year. That’s likely
where the NCAA will be, assuming it re-
mains on schedule for the payout from
its multimedia and marketing rights
agreement with CBS and Turner for the
Division I men’s basketball tournament
to increase to $990 million in what
would be the first year of an extension
made in March 2016.
Yes, Texas’ and Oklahoma’s grant of
media rights to the Big 12 runs through
2024-25, but if the schools and the SEC
want to get together, it seems likely that
will happen sooner. Similarly, while the
CFP’s current set of agreements for a
four-team event run through the 2025-
26 season, the management committee
already is formally discussing the ex-
pansion to 12. Based on those assump-
tions, here’s how the SEC reaches
NCAA-level revenue.
NCAA
The association’s most recent audit-
ed financial statement showed it had
$1.12 billion in revenue for the 2018-19
fiscal year, which was before the pan-
demic. Of that amount, $867.5 million
was attributed to TV and marketing
rights fees, nearly all of which come
from the CBS/Turner agreement. The
notes to the statement say that the
NCAA is scheduled to get $990 million
from the CBS/Turner deal in 2024-25.
If the association’s other revenue
sources – a combined $251 million be-
fore the pandemic – grow at a rate of 3%
annually, that would give the NCAA
about $1.28 billion in revenue for 2024-
25. (While inflation is currently running
at around 5%, it was at 3% or less for
nearly all of the previous decade, ac-
cording to the U.S. Bureau of Labor Sta-
tistics.) This figure could be impacted by
changes in ticket revenue from champi-
onships, investment income and other
sources.
SEC
Setting the most recently available
baseline:The conference’s federal tax
records for its 2019-20 fiscal year –
which may use a slightly different ac-
counting procedure than an audited fi-
nancial statement – show that the con-
ference had $497 million in revenue
from what it called “TV/radio rights
fees” out of $729 million in total reve-
nue.
Where Saturday afternoon football
TV revenue is heading:The SEC an-
nounced in December that, beginning
with the 2024-25 season, ESPN/ABC
will be taking over the Saturday after-
noon football TV package that CBS cur-
rently holds. ESPN/ABC will pay the
SEC “in the low $300 million range” an-
nually, according to Sports Business
Journal, a significant increase on the
$55 million the league makes per year
from its contract with CBS. So, without
Texas and Oklahoma, the SEC already is
headed toward an incremental revenue
increase of about $245 million in 2024-
25. That would put its total revenue at
$974 million.
Where other TV revenue is head-
ing:Based on the conference’s reported
$497 million TV/radio for 2019-20 and
the $55 million attributed to the CBS
football package, there was $442 mil-
lion in other TV/radio revenue. If that
amount increases by 3% annually, it be-
comes $512 million in 2024-25. That’s
an incremental increase of $70 million
and puts the SEC at $1.044 billion.
Where non-TV revenue is heading:
The NCAA reported $231 million in reve-
nue not related to TV/radio in 2019-20.
Again using a 3% annual growth rate,
that would give the SEC an incremental
increase in this revenue of about
$37 million – and that figure likely is low
because of the pandemic. That puts the
SEC at $1.081 billion.
The impact of an expanded CFP:In
June, USA TODAY Sports reported that
an expansion from four teams to 12
could increase the average annual value
of the event from about $600 million to
more than $2 billion, according to a pro-
jection provided by Navigate, a firm
specializing in college and professional
sports rights valuations. For the 2019-20
season, , the Power Five conferences
each received base amounts of about
$67 million, according to figures on the
CFP’s website. A conservative view
would have the Power Five conferences’
base amounts increasing by a multiple
of 2.5, assuming there are still five
leagues, putting the payout at about
$167 million and putting the SEC at
$1.181 billion.
The impact of adding Texas and
Oklahoma:Recapping the amounts
mentioned earlier, a projection of the
SEC’s overall TV/radio revenue for
2024-25 without adding any schools is
around $812 million. That’s based on the
$300 million from ESPN/ABC for Satur-
day afternoon football and $512 million
for the rest of its TV/radio revenue. At
$812 million, that would mean the SEC
and its partners seeing these deals be-
ing worth $58 million per school. If the
respective values of Texas and Oklaho-
ma are negotiated by the SEC and its
partners as adding just slightly above
average value – say $60 million apiece –
it would add $120 million. That puts the
conference’s total at $1.301 billion.
THE MONEY
Expanded SEC could match NCAA intake in revenue
Steve Berkowitz
USA TODAY
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NOTICE TO ROBOTIC MANUFACTURING
EQUIPMENT DESIGNERS-SYSTEM INTEGRATORS
The University of Maine is seeking qualifications from Firms for the following project:ASCC GEM RESEARCH FACTORY OF THE FUTURE Submissions will be received until 2:00pm on Thursday September 2, 2021.
Information regarding the Request for Qualifications may be obtained at: https://umaine.edu/ofm/contractors/advertisements/
UNIVERSITY OF MAINE
Joanne Yestramski, Interim Vice President and Chief Business Officer, for University of Maine System Board of Trustees Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories to result in a contracting solution for use by its Participating Entities Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada.
A full copy of the Request for Proposals can be
found on the Sourcewell Procurement Portal
https://proportal.sourcewell-mn.gov
Only proposals submitted through the Sourcewell
Procurement Portal will be considered.
Proposals are due no later than September 15, 2021, at 4:30 p.m.
Central Time, and late proposals will not be considered.
PUBLIC NOTICE
642Exhibit 2
643Exhibit 2
644Exhibit 2
645Exhibit 2
646Exhibit 2
647Exhibit 2
Notice
Basic Information
Details
Dates
Contact Information
Pre-Bidding Events
Bid Submission Process
Estimated Contract Value (CAD)$1,200,000,000.00 (Not shown to suppliers) Reference Number 0000205360
Issuing Organization Sourcewell
Owner Organization
Solicitation Type RFP - Request for Proposal (Formal)
Solicitation Number 091521
Title Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Source ID PP.CO.USA.868485.C88455
Location All of Canada, All of Canada
Purchase Type Duration:4 years
Description Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [ https://proportal.sourcewell-mn.gov] .
Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 15, 2021, at 4:30 p.m. Central Time, and late proposals will not be considered.
Publication 2021/07/28 08:49:14 AM EDT
Question Acceptance Deadline 2021/09/08 05:30:00 PM EDT Questions are submitted online No
Bid Intent Not Available
Closing Date 2021/09/15 05:30:00 PM EDT
Prebid Conference 2021/08/25 11:00:00 AM EDT
Procurement Department
218-894-1930
[email protected]
Event Type Prebid Conference
Attendance Recommended
Event date 2021/08/25 11:00:00 AM EDT
Location Online Conference
Event Note Login infromation will be emailed two business days prior to the event.
Bid Submission Type Electronic Bid Submission
Pricing In attached document
Pricing In attached document
Bid Documents List
Item Name Description Mandatory
Bid Documents Documents defining the proposal Yes
091521 - Automobiles, SUVs, Vans, and Light Trucks with ... 2021/07/28 08:49:22 AM EDT Page 1 of 2648Exhibit 2
Categories
Selected Categories
GSIN Categories (3)
G Goods
Goods
N23 Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles N2320N41 TRUCK, LIGHT, PICK-UP
TRUCK, LIGHT, PICK-UP
N2310002 PASSENGER MOTOR VEHICLES - IMPORTED
PASSENGER MOTOR VEHICLES - IMPORTED
N2310003 PASSENGER MOTOR VEHICLES - DOMESTIC
PASSENGER MOTOR VEHICLES - DOMESTIC
MERX Category (1)
G Goods
Goods
G31 Transportation Equipment and Spares
Transportation Equipment and Spares
UNSPSC Category (1)
25000000 Commercial and Military and Private Vehicles and their Accessories and Components 25100000 Motor vehicles
25101500 Passenger motor vehicles
091521 - Automobiles, SUVs, Vans, and Light Trucks with ... 2021/07/28 08:49:22 AM EDT Page 2 of 2649Exhibit 2
72HOUR,LLCdba
NationalAutoFleet
Group
CONTEMPORARY
MOTORCARS,INC. CreativeBusSales,Inc.
DavisChevrolet,GMC,
Buick,Ltd. Donlen,LLC
GreenPowerMotor
Company,Inc.
LithiaToyotaofBillings
II,LLC LordstownMotorsCorp.
MikeAlbertLeasing,
Inc.
ROTruck&Equipment
LLCDBAROBusSales Tesla,Inc. TROPICALFORD,INC.
VALLEYFORDTRUCK,
INC.
PossiblePoints
ConformancetoTerms/
ConditionstoInclude
Documentation 50 463338343834373635403841 Pricing 400 355244298240268268264259255260301314 Financial,Industryand
MarketplaceSuccesses 75 665663474950465558605564 Bidder'sAbilitytoSell/Service
ContractNationally 100 846679607270597064826577 Bidder'sMarketingPlan 50 473140263129363634343640 ValueAddedAttributes 75 614345495849644948655653 WarrantyCoveragesand
Information 50 433740383941413838444139 DepthandBreadthofOffered
Equipment,Products,or
Services 200 176134146155154149133156156143160166 TotalPoints 1,000878 644 749 649 709 690 680 699 688 728 752 794 RankOrder 1 12 4 11 6 8 10 7 9 5 3 2
_____________________________________________________ _____________________________________________ _______________________________ ___________________________________ JamesVoelker,CPCM,CFCM,ProcurementLeadAnalyst StephanieHaataja,CPIM,ProcurementAnalyst CraigWest,ProcurementAnalyst TomSharbonno,ProcurementAnalyst Proposal Evaluation
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories RFP #091521
650Exhibit 2
ProposalOpeningRecord
Dateofopening:September15,2021
SourcewellpostedRequestforProposal#091521,fortheprocurementofAutomobiles,SUVs,Vans,andLight TruckswithRelatedEquipmentandAccessories,ontheSourcewellProcurementPortal[proportal.sourcewellͲ mn.gov]onWednesday,July28,2021,andthesolicitationremainedinanopenstatuswithintheportaluntil September15,2021,at4:30pmCT.TheRFPrequiredthatallproposalsbesubmittedthroughtheSourcewell ProcurementPortalnolaterthan4:30pmCTonSeptember15,2021,thedateandtimespecifiedinthe SolicitationSchedule.
TheundersignedcertifythatallresponsesreceivedonRequestforProposal#091521weresubmittedthrough theSourcewellProcurementPortal,andthateachProposer’sresponsematerialwasdigitallysealedupon submissionandremainedinaccessibleuntiltheduedateandtimespecifiedintheSolicitationSchedule.
Responseswerereceivedfromthefollowing:
72HOUR,LLCdbaNationalAutoFleetGroupͲSubmitted9/14/21at2:10:21PM CONTEMPORARYMOTORCARS,INC.ͲSubmitted9/14/21at1:50:55PM CreativeBusSales,Inc.ͲSubmitted9/15/21at2:39:01PM DavisChevrolet,GMC,Buick,Ltd.ͲSubmitted9/15/21at2:25:01PM Donlen,LLCͲSubmitted9/15/21at9:21:53AM
GreenPowerMotorCompany,Inc.ͲSubmitted9/15/21at3:32:58PM LithiaToyotaofBillingsII,LLCͲSubmitted9/14/21at2:29:57PM LordstownMotorsCorp.ͲSubmitted9/15/21at4:16:01PM MikeAlbertLeasing,Inc.dbaMikeAlbertFleetSolutionsͲSubmitted9/15/21at3:15:15PM ROTruck&Equipment,LLCDBAROBusSalesͲSubmitted9/14/21at7:57:35PM Tesla,Inc.ͲSubmitted9/15/21at1:27:00PM
TROPICALFORD,INC.ͲSubmitted9/14/21at1:23:12PM
VALLEYFORDTRUCK,INC.ͲSubmitted9/15/21at11:15:01AM
TheProposalswereopenedelectronically,andalistofallProposerswasmadepubliclyavailableinthe SourcewellProcurementPortal,onSeptember15,2021,at4:36:55PMCT.Allresponsiveproposalswere thensubmittedforreviewbytheSourcewellEvaluationCommittee.
____________________________________________________________________ ChrisRobinson,CPSM,ProcurementManagerCarolJackson,ProcurementAnalyst
651Exhibit 2
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 14.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael B. O'Kelly, City Manager
B Y:Bernardo I niguez, D irector of P ublic Works/F acilities D ouglas Benash, P.E ., C ity Engineer
S UB J E C T:C I T Y WAT E R S Y S T E M UP D AT E AND RE C O M M E ND E D NE X T S T E P S D AT E:October 23, 2023
RE C O M M E ND AT IO N:
I t is recommended that the City Council:
1. Authorize staff to issue a Request for Services (R F S ) to Bowman I nfrastructure E ngineers L td. (I nf rastructure Engineers) to initiate the design of the I on Exchange P FA S Treatment Plant in the amount of $454,200;
2. Authorize staff to issue a R F S to I nf rastructure Engineers to initiate the Proposition 218 process to evaluate and recover water costs, construction costs, operation and maintenance costs f or the I on E xchange P FA S Treatment P lant in the amount of $65,200;
3. Authorize staff to issue a R F S to I nf rastructure E ngineers to initiate the development of the request f or proposals (R F P ) to sell the C ity Water System in the amount of $55,340; and
4. Appropriate $574,740 from the General F und into the F Y 23/24 B udget to cover the City Water S ystem- related costs.
B AC K G RO UND/D IS C US S I O N:
I n S eptember of 2020, the S tate Water Resources Control B oard – D ivision of D rinking Water (S W R C B-D D W ) required the City of B ell Gardens (C ity) to collect quarterly samples for a series of 18 different per- and polyf luoroalkyl substances (P FA S ), under General Order No. D W 2020-0003-D D W. P FA S compounds include perfluorooctanoic acid (P F O A) and perfluorooctyl sulf onate (P F O S ), which were introduced in the 1940’s and were widely used in f irefighting f oams and in grease and stain-resistant, non-stick coatings in a variety of consumer products such as f ood paper packaging, carpets, furniture and cookware. T he main route of exposure to P F O A and P F O S is through ingestion. W hile consumer products have been a large source of exposure to these chemicals, f or most people drinking water has become an increasing concern due to the persistence of P FA S compounds in the environment and their tendency to accumulate in groundwater.
T he S W R C B -D D W established an interim “Response L evel” for P F O A and P F O S for water agencies. T hese interim levels are an advisory level because currently there are no federal or state standards for P FA S. T he City follows these state guidelines f or notif ying C ity Water System customers.
On September 10, 2021, the C ity turned off the C ity Water System’s only operating well, Well #1, due to the exceedances of the R esponse L evels for P F O A . D ue to Well #1 being turned off, the City Water S ystem utilizes water from the Metropolitan Water D istrict of S outhern California (MW D) at a monthly cost increase of approximately $120,000 or $1.5 million annually. F or comparison, the City’s cost to extract water from the underground aquif er through Well #1 was approximately 1/3 of the MW D cost at $39,600 per month or $475,200 annually. Due to the high costs involved, the City’s dependency on imported water f rom the MW D is not sustainable. 652
I n light of the P FA S levels in Well #1 and the need to identif y alternative options, the City Council authorized the C ity’s engineering f irm, I nf rastructure Engineers, to proceed with a City Water Quality I mprovement Engineering Study for the City Water System (E ngineering Study). I nf rastructure E ngineers began well inspection and well profiling in December 2021. T he results of the inspection and prof iling were included in the completed Engineering Study. Based on the E ngineering Study’s findings, I nfrastructure Engineers concluded that P F O A /P F O S and other compounds in the P FA S family are present in the Well #1 water column. T his resulted in the C ity having to consider several options to address the P FA S impacts.
T he primary objective of the E ngineering Study was to evaluate the options available to the City to improve the water quality of Well #1 to comply with the S W R C B regulations and get Well #1 back into production. T he Engineering Study concluded that the design and construction of an I on Exchange P FA S treatment plant (I X Treatment P lant) is the most viable option to consider. T he timeframe f or completing the I X Treatment P lant is 21 to 27 months based on the f ollowing phases:
• D esign and coordination/approval f rom the S W R C B: 6 months • C onstruction: 12 to 18 months
• Post-construction f or sampling/testing and approval from S W R C B: 3 months On April 24, 2023, I nfrastructure E ngineers presented to the City C ouncil the action items and options from the Engineering Study that were evaluated for feasibility, including the cost/benefit for each respective option, to help the C ity develop a plan that ensures the long-term viability of the City Water System. I f the C ity began the I X Treatment Plant design in October 2023, it is estimated that Well #1 would be f ully operational by J anuary 2026.
Analysis:
A. Proposed U.S. Environmental P rotection Agency P FAS Regulations On September 7, 2023, engineers f rom the S W R C B D D W conducted a workshop for water system operators in the Central and West Coast B asins to inform them about the Domestic Water S upply P ermit A mendment P rocess, focusing on P FA S treatment, and the proposed regulations by the U.S . E nvironmental Protection A gency (E PA) f or P FA S and other drinking water contaminants that are having significant implications for the pumping community.
T he S W R C B D D W engineers presented the proposed P FA S National P rimary D rinking Water Regulation (NP D W R) f or six (6) P FA S compounds including P F O S , P F O A , P F NA, HF P O-D A (commonly known as GenX C hemicals), P F HxS and P F B S, which were announced by E PA on March 14, 2023. T his proposed P FA S NP D W R does not require any action until it is f inalized. T he E PA anticipates f inalizing the regulation by the end of 2023.
T he E PA is proposing the NP D W R to establish legally enf orceable levels, called Maximum C ontaminant L evels (MC L s), f or the six (6) P FA S compounds in drinking water. P F O S and P F O A as individual contaminants, and P F HxS, P F NA , P F B S, and HF P O-D A as a P FA S mixture. T he E PA is also proposing health-based, non enf orceable Maximum C ontaminant L evel Goals (MC L Gs) f or these six P FA S compounds.
C ompound P roposed
M C L G
Proposed
M C L (enforceable
levels)
Notification
L evels
Response
L evel
Response L evel
E xceedance
History
P F O A Z ero
4.0 parts per trillion
(also expressed as
5.1 parts per
trillion
10 parts per
trillion
P F OA has
exceeded the
response level at
653
ng/L )Well # 1.
P F O S Z ero
4.0 parts per trillion
(also expressed as
ng/L )
6.5 parts per
trillion
40 parts
per trillion
N/A
P F NA
1.0 (unitless)
Hazard I ndex
1.0 (unitless)
Hazard I ndex
N/A N/A N/A
P F HxS 3 parts per
trillion
20 parts
per trillion
N/A
P F B S 500 parts
per trillion
5000 parts
per trillion
N/A
HF P O-D A
N/A N/A N/A
T he E PA’s proposed regulation would also require public water systems to:
• Monitor for these P FA S compounds,
• Notify the public of the levels of these P FA S compounds, and • R educe the levels of these P FA S compounds in drinking water if they exceed the proposed standards Staf f f rom I nfrastructure E ngineers and Tetra Tech, which is I nf rastructure Engineer’s subconsultant, were present at the above mentioned workshop. A fter reviewing all the items discussed by the S W R C B -D D W engineers, Tetra Tech determined the proposed E PA standards would not af f ect the design of the proposed I X Treatment P lant. T he I X Treatment Plant proposed by Tetra Tech is projected to consistently provide P FA S levels below the proposed E PA MC L s. Tetra Tech staf f calculated the actual Health I ndex (HI ) f or Well #1 from data that was provided by the C ity and found the result to be below the proposed health based MC L Gs. F urthermore, Tetra Tech indicated that if the calculated result were to exceed the MC L G s, the City would benefit f rom the proposed I X Treatment Plant since the P FA S compounds would be reduced to a non-detected (ND ) level.
Staf f is continuing to research and secure potential grant funding for construction costs through the S W R C B and Water R eplenishment District (W R D ). At this time, staf f has not secured any grant f unds f or construction costs.
B . S WRC B Grant Amendment No. 2 Request
I n December 2022, the C ity submitted a request to the S W R C B to amend the City’s Well #1 $500,000 P lanning Grant f or the reservoir/pump station. The request was f or an additional $1.2 million dollars to f und the City’s P FA S water quality study; additional reservoir/pump station design scope; design of the I X Treatment P lant; and a new updated P roposition 218 rate study. T he C ity anticipated receiving a response f rom the S W R C B by J une 2023. I f the C ity had received approval for the grant amendment request, the City would have proceeded with using grant funds to complete the design of the I X Treatment P lant and updating the P roposition 218 rate study f or increased water rates; and, if the S W R C B did not approve the amendment, the City would proceed to request City C ouncil appropriation of f unds to cover the costs for design and the P roposition 218 study.
I n working with the S W R C B to process the requested Amendment No. 2, staff has been addressing questions and comments f rom the S W R C B . B ased on that recent correspondence with the S W R C B , we learned the State is now imposing 2023 Policy Guidelines, which are different from the 2019 Policy Guidelines that were used under 654
Amendment No. 1. T he S W R C B , through its most recent request f or additional information f rom the City, has pushed the schedule out at least 2.5 years f or the funding request, and based on the consolidation documentation the S W R C B is now requiring, this unf oreseen request could push the schedule out even further.
T he S W R C B provided specific items to be addressed as part of a requested “consolidation analysis,” which would require the City to analyze at least seven (7) adjoining water agencies. I nf rastructure Engineers evaluated this level of effort and estimated this would cost the City at least an additional $100,000. F urthermore, the S W R C B would have discretion to require additional analyses af ter the initial submittal, making it difficult to determine when the consolidation analysis review would be completed.
Exhibit 1 ("D raf t Consolidation A nalysis Guidelines") to this report details the F Y 2022/23 D rinking Water S tate R evolving F und (D W S R F ) I ntended Use P lan, along with the economic analysis that is required as part of the evaluation of consolidation of the C ity Water S ystem with an adjoining water system within 1.5 miles of the City’s service boundary. I n reviewing the consolidation requirements f rom the S W R C B , an economic and operational analysis will be required of at least seven (7) adjoining water agencies.
I nf rastructure Engineers then contacted the Water R eplenishment D istrict (W R D ) to determine how the new policy direction from the State is impacting its ability to obtain grant funding, and to inquire about using W R D ’s process f or water f unding either through a loan or grant. W R D confirmed it f ollows the same process the City is f ollowing and that it would also require a consolidation analysis. At this point, if the City were to work with W R D, the C ity’s water project would be considered after other W R D projects are completed, which would exceed 2.5 years.
Based on this inf ormation, I nfrastructure E ngineers concluded that the S W R C B is looking to eliminate (consolidate) small water agencies like the City Water System and others throughout the S tate. The S W R C B is subjecting small water agencies to extensive application reviews, with the S tate providing incentives for large water purveyors f or consolidating with small agencies. T he S W R C B excluded any consideration in the consolidation analysis of D isadvantaged C ommunities (D A C s).
After several discussions, I nfrastructure E ngineers began to evaluate options available f or the City’s consideration in light of what the S W R C B is requiring from small water agencies. I nfrastructure E ngineers ref erred to the Engineering Study’s recommended options to consider, as shown in Exhibit 2 ("Options for City Water S ystem") of this report. I nfrastructure Engineers keyed in on the following items:
1. E conomic impacts to the City Water S ystem
2. S hortest timeframe to treat the water and turn Well #1 back on
3. S elling the City Water S ystem
C . Rate Study/C osts
T he C ity last completed a P roposition 218 Water Rate Study in 2020, which resulted in C ity Water S ystem rates being approved for an increase starting in F Y 21-22 through F Y 25-26. T he City should proceed with completing a new updated P roposition 218 Water Rate Study that proposes adjustments to the water rates starting in F Y 24-25 through the next f ive (5) years to capture the increased costs of design, construction, operation and maintenance costs for the I X Treatment P lant. I n addition, the City will need to continue updating a P roposition 218 study every five (5) years to continue capturing costs of the City Water System operations and maintenance and necessary capital improvements.
655
D . S ale of the C ity Water System
I nf rastructure E ngineers looked into initiating the sale of the C ity Water S ystem. I n light of the future regulatory requirements f or P FA S , I nf rastructure E ngineers believes the sale of the City Water System would be a f easible consideration for the City. T he sale of the C ity Water System would be a comprehensive process that could take 2.5 to 4 years to complete based on procedures specif ied in P ublic Utilities Code (P UC ) § 10061, including the City C ouncil’s consideration of the following:
1. E stablishing a method for soliciting and evaluating proposals for the City Water System, i.e., approving and authorizing the issuance of a R F P.
2. C onducting a public hearing to consider proposals, staff’s recommendations, and select the entity “best qualified to continue to provide equal or better service to the customers of the system.”
3. Adopting a resolution finding that the City’s residents will be provided equal or better service by the acquiring entity on just and reasonable terms that do not discriminate against existing customers; and ordering the issue be submitted to the qualif ied voters of the municipality at a special or general election held for that purpose.
T he board of directors of the acquiring entity would have to adopt a resolution concurring with the sale of the City Water S ystem. A t least thirty (30) days bef ore the election, the acquiring entity would have to provide the existing C ity Water S ystem customers a written statement that discloses the price and terms of the proposed acquisition, the applicable water charges, and other required inf ormation. A majority of all eligible voters voting in the special or general election would have to approve of the sale of the City Water S ystem. I f all of the P UC conditions have been met, then the C ity and the acquiring entity would seek Public Utilities Commission approval of the proposed purchase and sale agreement f or the C ity Water System.
Engineering Recommendation:
I nf rastructure E ngineers’ most cost-effective recommendation is as follows:
1. I nitiate contact with the S W R C B to turn Well #1 back on and prepare the necessary customer notif ication method and documents. T his process may take up to one (1) year to complete.
2. I nitiate the issuance of an R F P for the sale of the C ity Water System.
3. Address P FA S, including P F O A and P F O S , when E PA establishes an MC L I nf rastructure Engineers staff met with the City Manager and D irector of Public Works/F acilities to discuss the status of Amendment No. 2, the S tate’s change in policy regarding granting small water systems grant funds, and the State’s direction for smaller water systems to be consolidated with larger systems, and its recommendation of improvements in order to provide the best possible water system to potential buyers.
C O NC L US I O N:
Based on all of the possible options, the most viable and recommended options are:
1. Design and construct the I X Treatment P lant. I f design begins October 2023, it is estimated that Well #1 will be fully operational by J anuary 2026.
2. C omplete a new Proposition 218 Water R ate S tudy process to cover the costs of the design, construction and future operations and maintenance costs of the I X Treatment Plant.
3. I nitiate the development of a R F P f or the sale of the City Water S ystem.
F I S C AL I M PAC T:
656
I f the recommendations are approved, a total of $574,740 in General F unds would be appropriated in the F Y 2023- 24 budget to cover the proposed C ity Water System-related costs.
AT TAC HM E NT S :
D escription
Exhibit 1 - Draft C onsolidation Analysis Guidelines
Exhibit 2 - Options f or City Water S ystem
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 657
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659Exhibit 1
Attachment No. 2
Options for City of Bell Gardens Water System
Option A: Turn on Well # 1 to provide water to the City’s distribution system without PFAS treatment.
This option will require approval from the SWRCB and notification to customers before turning on Well # 1 to the system. This option does not include construction of the proposed new reservoir and booster station. This is NOT the recommended course of action, but an option that was considered. The base line costs are as follows:
Capital Costs $ 0
Maintenance and Operation Costs $ 1,835,430
Water Costs $ 411 / Acre Foot (AF)
The water rate analysis for this option shows the City paying off the debt and being fiscally positive in 9 years.
Option B: Design and Construction of an Ion Exchange (IE) PFAS Treatment System At Well # 1 with City Funds.
Provide 100% MWD’s water to the distribution system during the design and construction of the Ion Exchange PFAS Treatment System. Once the design and construction of the Ion Exchange PFAS Treatment System Station is completed, the City’s water system will be provided with water from the Ion Exchange PFAS Treatment System. This option does not include the design and construction of the proposed new reservoir and booster station. The base line costs are as follows:
Capital Costs $ 6,521,000 Maintenance and Operation Costs $ 1,289,503
Water Costs $ 1,436 / Acre Foot (AF) The water rate analysis for this option shows the City paying off the debt and being fiscally positive in 14 years.
Option C: Design and Construction of an Ion Exchange (IE) PFAS Treatment System at Well # 1 with a GRANT from the Division of Financial Assistance (DFA) of the State Water Resources Control Board (SWRCB)
660Exhibit 2
The City has applied for and received a Planning Grant from the DFA in the amount of $ 500,000 for the design of a new Water Reservoir and booster station at Well # 1. Due to the recent PFAS findings at Well # 1, the City has requested an amendment to the DFA Planning Grant in the amount of $ 1,200,000 for the design of a PFAS Ion Exchange Treatment System and to incorporate the proposed PFAS Ion Exchange Treatment System with the design of the proposed new Reservoir and Booster Station at Well # 1. Currently, the City is waiting for the amendment No. 2 approval.
On the other hand, the City had submitted an application for a State Construction Grant for the proposed New Water Reservoir and Booster Station. However, due to the PFAS findings in Well # 1, the DFA has requested from the City to update the submitted construction application to include the construction of the PFAS Treatment System and to incorporate the new PFAS Treatment System with the new proposed Reservoir and Booster Station Construction. In addition, on June 30, 2023, the DFA notified the City that the required consolidation analysis that was previously provided to the DFA does not meet the current requirements of the Intended Use Plan for Fiscal Year 2022-23 of the State Drinking Water State Revolving Fund. The consolidation analysis would need to be updated for the PFAS Treatment Project and be in accordance with the latest analysis guidelines. If the water system consolidation is feasible but not chosen, then the project may receive loan funding instead of grant funds.
DFA's expectation is that the following efforts be included in the consolidation analysis for ALL systems within the 1.5 mile radius. Unwillingness or costs are not sufficient reasons to consider consolidation infeasible. Failure to adhere to these guidelines will delay the review of the funding application and may be used as grounds to deny grant funding. Please see attached DRAFT Consolidation Analysis Guidelines provided to City by the Division of Financial Assistance (DFA).
Below is a list of Cities and Golden State Water Co with water systems within 1.5 miles from City of Bell Gardens’ water system:
· City of South Gate
· City of Commerce
· City of Maywood
· City of Cudahy
· City of Bell
· City of Downey
· Golden State Water Co.
Cost estimate for consolidation analysis $ 100,000 State Grant approved for Planning $ 500,000 State Grant Amendment No. 2 Requested for planning $ 1,200,000 Ion Exchange PFAS Treatment System - Construction Cost $ 6,521,000 Reservoir and Booster Station Construction Cost $ 7,382,245 661Exhibit 2
Operation and Maintenance Costs $ 1,289,503
Option D: Design and Construction of an Ion Exchange PFAS Treatment System at Well # 1 with a Water Replenishment District (WRD) Grant/Loan
Charlene King with the Water Replenishment District was contacted to find out if they have any Grants/Loans available for the construction of PFAS Treatment Projects. We were informed that:
· When WRD assist a water agency with the submittal of an application for a State Grant or Loan, they follow the same application process with the Division of Financial Assistance (DFA) and follow the DRAFT Consolidation Analysis Guidelines. · WRD is currently working on 11 similar projects.
· If City of Bell Gardens requests assistance from WRD, the City’s project will be placed at the end of their Project list.
Option E: Use MWD Water Without PFAS Treatment Option
Provide 100% MWD water to the distribution system without PFAS Treatment System. This is NOT the recommended course of action, but an option that was considered. The Rate Study determined that the costs for using MWD water are not sustainable as long-term water supply.
The base line costs are as follows:
Capital Costs $ 0
Maintenance and operation Costs $ 589,878
Water Costs $ 1,422 / Acre Foot (AF)
Option F
Sell City Water System to another water agency.
662Exhibit 2
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 15.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael B. O'Kelly, City Manager
B Y:Elizabeth Nava, D irector of Recreation and Community Services S UB J E C T:F I NAL D E S I G N O F T HE I ND O O R M URAL ART WO RK F O R T HE V E T E RANS PARK
AD M I NI S T RAT I O N B UI L D I NG HAL LWAY
D AT E:October 23, 2023
RE C O M M E ND AT IO N:
I t is staf f 's recommendation that the City Council receive and f ile this report.
B AC K G RO UND/D IS C US S I O N:
T he L atino Equality A lliance (L E A ), that meets monthly at Veterans Park to host a L G B T Q+ and A llies Youth Group, received a grant from the E levate Youth California I nitiative back in 2020. T his grant requires L E A to paint a mural with the theme “P ainting R estorative J ustice: Mind Over Matter”.
L E A has selected the City of B ell Gardens as the recipient of this mural which is slated to be painted along the hallway outside of the Craft room at the Veterans Park Administration Building. T he Mural development process included gathering community input through workshops, outreach, surveying, and other activities in and around the C ity of Bell Gardens.
F rom the input that was gathered, the artist developed 2 mural options for Council’s consideration. C ouncil selected a mural with some comments and suggestions for the Mural. The A rtist took C ouncil’s comments and implemented them into the f inal design. A s previously advised, the L atino Equality Alliance agreed that the City will not be held responsible for any damage to the mural, and that the C ity reserves the right to remove or modify the mural as it may deem necessary, at any time, without notice
C O NC L US I O N:
Staf f is presenting the final version of the Veterans P ark Hallway - Mural D esign.
F I S C AL I M PAC T:
T his mural is f ully funded through L E A and the grant that they received and there will be no impact to the city’s general fund.
AT TAC HM E NT S :
D escription
F inal Mural Design
AP P RO V E D E L E C T RO NI C AL LY B Y:
663
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 664
665Exhibit 1
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C Ohlone
Education
California - CA
Rental, delivery, foundation
$3,398,636.83
$3,433,906.97
Community
installation, modular installation,
College District
dismantle, of (112) 12x40'
prefabricated modules, labor and
material for interior and exterior
modifications and improvements.
Use of crane,
forklift, translift,.Included design
phase and value engineering
support and services to ensure
classrooms met
occupancy use/needs and all
required Division of State
Architect regulations, assessment
of civil scope, ramp design
and path of travel consideration
to meet ADA requirements. Utility
disconnect and asphalt removal
at time of return.
Job Hazard Analysis and Safety
Plan
Los Angeles
Education
California - CA
Rental, delivery, foundation
$2,552,139.01
$4,344,899.09
Unified School
installation, classroom modular
District
installation, dismantle, of multiple
(LAUSD)
12'x40' prefabricated classrooms,
labor and material for interior
and exterior modifications and
improvements. Use of man
power along with forklift, translift.
Included design phase and value
engineering support and services
to ensure classrooms met
occupancy use/needs and all
required Division of State
Architect regulations, assessment
of civil scope, ramp design and
path of travel consideration to
meet ADA requirements. Utility
disconnect and asphalt removal
at time of return.
Housing
Government
California - CA
This project totaled 8,640 square
$1,449,250.02
$1,816,621.82
Authority City
feet of office space and
of Los Angeles
consisted of multiple units
combined into one multiplex
144'x60' modular building
campus. This turnkey project
included manufacturing, delivery
and installation.
Patriot - Ft.
Government
Virginia - VA
This project totaled 44,544 Sq.
$6,001,135.00
$6,001,135.00
Myer Dorm
Ft. of swing space building.
Swing Space
Delivered multiple floors from
factory, installed on site with
piers/pads/anchored down to
have this entire swing space
building ready to occupy.
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line (Question
Item
Response*
PA[g n2ber: RFP 120822 683 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C 26 (Sales force.
Mobile Modular Management Inc:
Our Custom Modular Solutions division have licenses to sell custom modular solutions units in all 50 states nationwide with the help and support of our inventory centers and different factories located around the nation and that we work with.
Locations of our network of sales:
CMS Nationwide: The number of workers involved with sales and services are: 20 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Our Mobile Modular Divisions includes our Mobile Modular division along with our Mobile Modular Portable Storage division:
Pacific North West: With offices in Pacific WA, Richland WA, North Salt LIT, Boise ID, Portland OR, Eugene OR, Airway Heights WA, Redmond OR, servicing/covering the following areas/states: WA, OR, ID, LIT, MT, WY, and CO. The number of workers involved with sales and services within this branch are: 20 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews) Northern California: With an office located in Livermore CA (Corporate Office) servicing/covering just the Northern California area: From Del Norte County to Fresno County. The number of workers involved with sales and services within this branch are: 57 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Pacific South West: With offices located in Mira Loma CA, Las Vegas NV, Phoenix AZ servicing/covering Southern California area: From Bakersfield County to San Diego County, and the states of AZ, NV. The number of workers involved with sales and services within this branch are: 70 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Central: With an office located in Williston ND servicing/covering the states of North Dakota, South Dakota, Montana and Wyoming. The number of workers involved with sales and services within this branch are: 10 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Texas: With offices located in Pasadena TX adn Grand Prairie TX servicing/covering the following States: TX, OK, LA and AR. The number of workers involved with sales and services within this branch are: 60 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Florida: With an office in Auburndale FL servicing/covering the entire state of Florida.
The number of workers involved with sales and services within this branch are: 30 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Mid Atlantic: With offices in Charlotte, NC and Fredericksburg, VA servicing/covering the following States: AL, TN, GA, SC, NC, VA, WV, PA, DC, MD, DE and NJ. The number of workers involved with sales and services within this branch are: 50 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
PA[g n2ber: RFP 120822 684 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C 27 Dealer network or other distribution
methods.
Mobile Modular Management Inc:
Our Custom Modular Solutions division have licenses to sell custom modular solutions units in all 50 states nationwide with the help and support of our inventory centers and different factories located around the nation and that we work with.
Locations of our network of sales:
CMS Nationwide: The number of workers involved with sales and services are: 20 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Our Mobile Modular Divisions includes our Mobile Modular division along with our Mobile Modular Portable Storage division:
Pacific North West: With offices in Pacific WA, Richland WA, North Salt LIT, Boise ID, Portland OR, Eugene OR, Airway Heights WA, Redmond OR, servicing/covering the following areas/states: WA, OR, ID, LIT, MT, WY, and CO. The number of workers involved with sales and services within this branch are: 20 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews) Northern California: With an office located in Livermore CA (Corporate Office) servicing/covering just the Northern California area: From Del Norte County to Fresno County. The number of workers involved with sales and services within this branch are: 57 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Pacific South West: With offices located in Mira Loma CA, Las Vegas NV, Phoenix AZ servicing/covering Southern California area: From Bakersfield County to San Diego County, and the states of AZ, NV. The number of workers involved with sales and services within this branch are: 70 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Central: With an office located in Williston ND servicing/covering the states of North Dakota, South Dakota, Montana and Wyoming. The number of workers involved with sales and services within this branch are: 10 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Texas: With offices located in Pasadena TX adn Grand Prairie TX servicing/covering the following States: TX, OK, LA and AR. The number of workers involved with sales and services within this branch are: 60 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Florida: With an office in Auburndale FL servicing/covering the entire state of Florida.
The number of workers involved with sales and services within this branch are: 30 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Mid Atlantic: With offices in Charlotte, NC and Fredericksburg, VA servicing/covering the following States: AL, TN, GA, SC, NC, VA, WV, PA, DC, MD, DE and NJ. The number of workers involved with sales and services within this branch are: 50 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
PA[g n2ber: RFP 120822 685 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C 28 29
Service force.
Describe the ordering process. If orders
will be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.
Mobile Modular Management Inc:
Our Custom Modular Solutions division have licenses to sell custom modular solutions units in all 50 states nationwide with the help and support of our inventory centers and different factories located around the nation and that we work with.
Locations of our network of sales:
CMS Nationwide: The number of workers involved with sales and services are: 20 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Our Mobile Modular Divisions includes our Mobile Modular division along with our Mobile Modular Portable Storage division:
Pacific North West: With offices in Pacific WA, Richland WA, North Salt LIT, Boise ID, Portland OR, Eugene OR, Airway Heights WA, Redmond OR, servicing/covering the following areas/states: WA, OR, ID, LIT, MT, WY, and CO. The number of workers involved with sales and services within this branch are: 20 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews) Northern California: With an office located in Livermore CA (Corporate Office) servicing/covering just the Northern California area: From Del Norte County to Fresno County. The number of workers involved with sales and services within this branch are: 57 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Pacific South West: With offices located in Mira Loma CA, Las Vegas NV, Phoenix AZ servicing/covering Southern California area: From Bakersfield County to San Diego County, and the states of AZ, NV. The number of workers involved with sales and services within this branch are: 70 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Central: With an office located in Williston ND servicing/covering the states of North Dakota, South Dakota, Montana and Wyoming. The number of workers involved with sales and services within this branch are: 10 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Texas: With offices located in Pasadena TX adn Grand Prairie TX servicing/covering the following States: TX, OK, LA and AR. The number of workers involved with sales and services within this branch are: 60 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Florida: With an office in Auburndale FL servicing/covering the entire state of Florida.
The number of workers involved with sales and services within this branch are: 30 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Mid Atlantic: With offices in Charlotte, NC and Fredericksburg, VA servicing/covering the following States: AL, TN, GA, SC, NC, VA, WV, PA, DC, MD, DE and NJ. The number of workers involved with sales and services within this branch are: 50 (Direct Mobile Modular employees + employees from third party. e.g. haulers and setcrews).
Purchasing a New Modular Buildings vs Leasing or Purchasing from our existing Modular Inventory:
With a multitude of modular office configurations to choose from, we have the ability to meet your project needs. With locations across the country, we can ship modular buildings quickly to your site to keep you on schedule.
Mobile Modular provides custom prefab buildings for commercial and education solutions such as mobile offices, portable classrooms, restrooms and more.
We also provide blast resistant modules for rent, lease or sale.
Guide to Modular Ordering/Fabrication Process:
Step 1: Project Scoping Floor Plan/Design with our Mobile Modular Consultant The design phase of the modular building process will create the description of the building desired, by providing detailed plans and specifications.
A strong and healthy conversation with our Mobile Modular Consultant will bring together the necesary information to bring your building plan alive.
Here are a few of the general questions to start with:
Do we already have a budget for the project?
Have you already selected the site location for the project? Is the modular building meant for temporary or permanent usage? How soon will the building be occupied?
How many people will the modular building house?
How much square footage is required?
PA[g n2ber: RFP 120822 686 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C How big is the building footprint (exterior) for the modular building? How many bathrooms are required?
Are fire suppression systems required?
Does the building need to be ADA compliant?
What direction will the building face?
What exterior finish does the customer want?
What interior finish does the customer want?
What flooring does the customer want?
What kind of foundation is appropriate?
What kind of roof is appropriate?
This is where we identify what the customer is looking for, whether it's a cost -driven utilitarian building, or a modern energy efficient modular building. Once this information has been gathered our Mobile Modular consultant and team will produce the ideal modular building design to fit the customer's needs.
Step 2: Pricing Information (Proposal) by our Mobile Modular Consultant:
Mobile Modular Consultant will provide you with a complete estimated cost (quotation) for the desired modular building pre -designed floor plan, along with the pricing information for the delivery and installation of the modular building.
Step 3: Terms and conditions:
Approvals & Down Payment
Step 4: Engineering
The modular building design will go through the Mobile Modular or factory engineering team for a complete engineering evaluation. Modular buildings are subject to a series of national, state and local building codes that ensure the building meets a set of standards codes for safety and performance, such as fires, earthquakes and the Hurricane Zone codes adopted by many coastal counties.
During this review process our engineering department confirms that our design proposal meets all applicable building codes.
After our engineering team review has been completed the engineering documents are sent for approval from an independent third party engineering review.
Step 3: Permits & Approvals
A construction permit or building permit is a permit required in most jurisdictions for new construction or major renovations.
Typical construction permits required can include:
Site plan
Building permit
Mechanical permit
Plumbing permit
Concrete permit
Encroachment permit
Sign permit
Flood district development permit
The building owner is ultimately responsible for securing building permits for work on their property. In practice most building owners appoint the general contractor as an authorized representative so the contractor can obtain the required permits. The building owner is advised to confirm that the general contractor has secured the proper building permits for their project. Failure to obtain the proper permits can result in significant fines, penalties, and even demolition of unauthorized construction.
Step 4: Site Development: The area selected for the insallation of the unit (s).
One of key factors with modular construction is that the site development and building foundation are prepared while the modules are being fabricated at the manufacturing facility and transported to the job site. The site development and building construction processes happen concurrently instead of sequentially like site built construction. Projects are developed on a variety of geographic settings; typical site development includes:
Surveying
Demolition
Excavation
Grading
Site drainage
Foundation construction
Utility installation
There are two primary modular building foundation classifications; on grade and PA[g n2ber: RFP 120822 687 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C 30 Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response -time capabilities and
commitments, as well as any incentives
that help your providers meet your stated
service goals or promises.
raised or full foundation. An on grade foundation is generally for permanent installations and is more expensive. A full foundation can be used for temporary or permanent structures, it is less expensive to install, and it is more cost effective to relocate the building later while causing minimal site disturbance.
Step 5: Plant Fabrication
Modular fabrication refers to the process of building and constructing equipment off - site in a fabrication facility. The completed product can then be delivered to the worksite and quickly installed and integrated into field operations. This differs from on -site construction in which the equipment or system is fully built at the worksite. Modular fabrication offers another set of very significant benefits over field construction:
efficiency, speed, safety, quality, economy, and convenience.
Step 6: Transportation
Each modular unit is shipped over the road by haulers experts in modular building transportation. In most U.S. jurisdictions building
shipping limitations are 14' wide and between 60' & 90' in length per module unit.
The scope of the project and the size of the modules determines how the project is transported to the job site. For big modular buildings, that consist of many modular units, the delivery is staged in phases so the Mobile Modular set -crew can prepare and install the modules in a logical sequence.
Step 7: Installation
Mobile modular setcrew will install the modular building, complete any on site finish out and make the final utility connections if needed.
The choice of building foundation determines how the building will be installed.
Permanent, semi -permanent and on grade foundations will require the modules to be set with a crane. Raised foundations, typically used for temporary buildings, allow the modules to be set in place through simple mechanical methods.
With the modules in place final touch out of the interior and exterior proceeds. Finish out can include electrical and mechanical system connection between modules, stairs, ADA ramps, skirting, exterior siding, trim and utility connections.
Step 8: Safety and Quality
Most people who have ever been on a construction site understand the dangers associated with heavy machinery. In an on -site construction project, the dangers are often elevated since conventional, daily operations are likely to be on- going nearby. With modular fabrication, the work is done off -site, which means that the company's routine operations are not disturbed or endangered, and by the same token, the fabrication work itself is also safer and easier to monitor. Additionally, modular fabrication allows for very thorough testing and evaluations to be done before the new goods and equipment ever reach the worksite. This allows for problems to be quickly and safely fixed before they become a field hazard and endanger workers or material resources on -site. Modular fabrication enables the highest industry standards to be met and all regulations and guidelines to be stringently adhered to.
Step 8: Warranty Services
Our custom modular buildings are built with high -quality materials, excellent workmanship, and always within customer specifications.
Should an issue arise, we will address it immediately.
As the complete modular solution provider, Mobile Modular expert technicians are available to service your modular classroom, building or complex. By either calling our 24hr 800 number or by completing the service request form, one of our team members will contact you to set up a service appointment. Please allow for next business day response if you are calling or submitting this form outside our regular business hours. Your lease includes service calls by Mobile Modular and its authorized subcontractors
for repairs resulting from routine wear and tear of the building and equipment.
Your lease does not include: charges for any service performed by other vendors or individuals, janitorial services, HVAC filter replacement and/or coil cleaning, light bulb replacement and pest control.
PU[g n2ber: RFP 120822 688 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C 31 Describe your ability and willingness to
As a leader in the modular building industry, we take pride in our end -to -end project provide your products and services to
solutions. With over 40 years of exceptional service and expertise, we are committed Sourcewell participating entities in the
to matching the right product with each customer. Whether you are looking for a United States.
commercial or education building, our supply of modular and prefab buildings are available to lease or to own across the United States. Your project is our commitment! As an industry leader, our goal is to provide a comprehensive customer experience guided by our team of experts from start to finish. We offer a wide range of both temporary and permanent modular building solutions to meet the needs of major industries including education, construction, healthcare, government, commercial, retail, industrial and petrochemical.Our customers are able to build their ideal modular education building accessories floorplan with the help of our 360 3D Visualizer. It allows users to customize their buildings with an assortment of exterior wall colors, flooring options, restrooms, offices, equipment, and accessories. 32 Describe your ability and willingness to
N/A
provide your products and services to
Sourcewell participating entities in Canada.
33 Identify any geographic areas of the United
We currently can not service Canada but we are continuing to expand our operations States or Canada that you will NOT be
organically and through acquisitions
fully serving through the proposed contract.
34 Identify any Sourcewell participating entity
N/A
sectors (i.e., government, education, not -for -
profit) that you will NOT be fully serving
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
35 Define any specific contract requirements
A warranty servicing and shipping distance surcharge may be added depending on or restrictions that would apply to our
the type of transaction. If required this will be discussed and negotiated before a participating entities in Hawaii and Alaska
quote is provided
and in US Territories.
PU[g n2ber: RFP 120822 689 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C Table 7: Marketing Plan
Line
Item
Question
Response*
36 Describe your marketing strategy for
Mobile Modular will promote this contract opportunity through its website at promoting this contract opportunity.
www.mobilemodular.com , with internet advertising, promoting and direct marketing, along Upload representative samples of your
with the help of our Marketing team, MM will start sending 'email blast' to thousands of marketing materials (if applicable) in
state and local government agencies nationwide that are related to this contract the document upload section of your
opportunity. See upload.
response.
37 Describe your use of technology and
A couple years ago we developed a 360 3D Building Visualizer tool that allows the user digital data (e.g., social media,
to design, build and furnish their own modular building. Our visualizer contains regional metadata usage) to enhance
specific products such as classrooms, offices, blast resistant modules and restrooms. The marketing effectiveness.
user can utilize the visualizer on any device with features such as social distancing guidelines, walk — thru building experience, decorate, build cabinet sets, select unique paint colors and more. This unique one -of -a -kind modular building tool lets the customer truly visualize their modular building before purchasing or leasing.
Mobile Modular leverages customer data to personalize our marketing to build a better customer experience. We look to amplify MMMC products and services through effective, high -impact driven digital channels. We do this by routinely adjusting SEM investment, tailoring SEO to regional messaging, investing in social media ads as well as retargeted display ads and dynamic web loads based around geo preference. We want to foster an environment of innovation, long-term planning, measurement, transparency and collaboration with the MMMC business partners.
38 In your view, what is Sourcewell's role
This can be a fruitful avenue to drive increased revenue streams. I believe that thousands in promoting contracts arising out of
of government agencies will be saving time and money during the procurement process this RFP? How will you integrate a
with the help of Sourcewell, along with that Sourcewell participating entities can Sourcewell-awarded contract into your
significantly reduce the overall sales cycle by already having a negotiated contract and sales process?
pricing information with Mobile Modular.
We will train our sales representative receives to promote the Sourcewell contract. Our National Accounts Team — Government and Sr Government Sales Manager in charge of Sourcewell business development will edit the quote to verify the appropriate notes, verify pricing, and ensure the transaction is handled appropriately. At the point when the customer indicates they are ready to move forward with the order, and they will issue a PO.
39 Are your products or services
Yes, we have an online method of selecting buildings and any optional accessories and if available through an e-procurement
helpful use our 360 3D Visualizer then automatically send that off for a specific quote ordering process? If so, describe your
from the local sales rep
e-procurement system and how
governmental and educational
customers have used it.
PU[g n2ber: RFP 120822 690 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C Table 8: Value -Added Attributes
Line
Item
Question
Response*
40 Describe any product, equipment,
For new building purchases O&M equipment manuals and product maintenance literature are maintenance, or operator training
provided at no cost. For standard building equipment in person or virtual training is typically programs that you offer to
not required, however if requested we can provide basic training at no cost. We provide Sourcewell participating entities.
this training by our warrantee service employees or third party product providers i.e. HVAC Include details, such as whether
supplier.
training is standard or optional,
who provides training, and any
costs that apply.
41 Describe any technological
Sourcewell Participating Entities can use our website to choose buildings offered in their advances that your proposed
geographical area and utilize our 3D Visualizer tool. We are the only commercial, products or services offer.
government, and education modular building provider that offers this type of tool. Additionally during the pandemic it was an opportunity for customers to utilize the social distancing feature to properly set up their classroom or office in a way that follows social distancing protocols. We introduced the digital transformation to the modular building marketplace. By taking a physical asset and turning it into a customizable digital asset on any device, including ADA ramps/steps, awnings, and furniture. See uploaded PDF 42 Describe any "green" initiatives
Our Sr. Government Sales Manager holds a current LEED AR BD+C Accreditation that relate to your company or to
(certificate uploaded) For new building purchases we can provide design and specification your products or services, and
consulting to meet LEED requirements and in general consult on best practices for overall include a list of the certifying
best life cycle design and green/sustainability. Optionally at additional cost our lease fleet agency for each.
buildings can be modified to upgrade/install new equipment that meets Energy Star requirements or other green/sustainable certification programs 43 Identify any third -party issued eco-
We provide buildings that are designed and constructed to meet the most stringent energy labels, ratings or certifications that
codes in affect at the time of manufacture. Upgrades are available to custom buildings at your company has received for
additional cost to certify and label LEED compliance and other green/sustainable programs. the equipment or products
Equipment, fixtures, and appliances can be specified and supplied with labels meeting included in your Proposal related
Energy Star or other green/sustainable programs
to energy efficiency or
conservation, life -cycle design
(cradle -to -cradle), or other
green/sustainability factors.
44 Describe any Women or Minority
We subcontract the majority of our site work; delivery, installation, and utility connections to Business Entity (WMBE), Small
small business. These range from; SB, WOSB, EDWOSB, VOSB, SDVOSB Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.
45 What unique attributes does your
Mobile Modular does not sell or lease via a national call center. RFQs are delivered to the company, your products, or your
sale rep in the region your Sourcewell Participating Entities are located. Internet inquiries services offer to Sourcewell
are issued to the regional sales manager who promptly places the request with the sales participating entities? What makes
rep who can complete a quote usually the same day. Online service requests are delivered your proposed solutions unique in
directly to the service team for quick response and schedule communications. Our online your industry as it applies to
3D visualizer and help choose the right size and configuration needed to assure all needs Sourcewell participating entities?
are met. Our in house technical project managers or installation PMs can perform a site visit to assure a quality installation.
PU[g n2ber: RFP 120822 691 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response*
46 Do your warranties cover all products, parts, and
New buildings purchased are covered; products, parts, labor, for one year labor?
from the date of manufacture. Leased buildings are covered for the term of the lease for products, parts, and labor as described in the uploaded warrantee Service Guide
47 Do your warranties impose usage restrictions or
We expect the buildings to be used for the purpose stated by the customer. other limitations that adversely affect coverage?
The following items are not included in your Lease Agreement and such services are not provided by Mobile Modular : janitorial services, HVAC filter replacement, HVAC coil cleaning, light bulb replacement and pest control.
Customer is responsible for damages caused by theft or vandalism, accidents, negligence, improper maintenance, failure to report water leaks in a timely manner, extreme weather, or acts of God.
48 Do your warranties cover the expense of
Yes
technicians' travel time and mileage to perform
warranty repairs?
49 Are there any geographic regions of the United
We will provide service in all regions that we sell, lease, and install buildings States or Canada (as applicable) for which you
cannot provide a certified technician to perform
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
50 Will you cover warranty service for items made by
We will provide service for all products we provide regardless of who the other manufacturers that are part of your proposal,
OEM is.
or are these warranties issues typically passed on
to the original equipment manufacturer?
51 What are your proposed exchange and return
We will correct any building issues while the building is in place during the programs and policies?
lease term. Depending on the circumstances a mid-term return is subject to an early return fee
52 Describe any service contract options for the
We offer; furniture and office equipment and appliance rental. We have an items included in your proposal.
optional HVAC system maintenance service. We provide a design service for custom engineered building and foundation plans. In some areas we can offer permitting services
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response*
53 Describe your payment terms and accepted payment
We accept checks, ACH transfers, and P-cards. Payment terms are methods.
net 30 from invoice date. Building sales are subject to credit check and typically we invoice 25% upon order, 65% when ready to ship, and 10% as a final bill when the owner has beneficial occupancy.
Lease invoicing is line item invoicing per scope of work, typically when installation is complete (one time cost), Monthly lease invoicing for rental, and final invoicing for the teardown and return (one time cost) at the end of lease
54 Describe any leasing or financing options available for use We offer in house lease rates based on the lease term. We offer by educational or governmental entities.
third party finance company lease to purchase options
55 Describe any standard transaction documents that you See the uploaded Standard Documents; Lease Terms and
propose to use in connection with an awarded contract
Conditions, Supplemental Lease Terms and Conditions, Sale Terms (order forms, terms and conditions, service level
and Conditions, Supplemental Sale Terms and Conditions
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
56 Do you accept the P-card procurement and payment
We offer P-card payments at no additional fee
process? If so, is there any additional cost to Sourcewell participating entities for using this process?
PA[g n2ber: RFP 120822 692 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Item
Question
Response*
57 Describe your pricing model (e.g., line -item discounts or Our uploaded not to exceed Sourcewell pricing matrix has leasing product -category discounts). Provide detailed pricing data rates established through our software system pricing tool that is (including standard or list pricing and the Sourcewell
based on market conditions, specific product utilization data, size discounted price) on all of the items that you want
and volume of business as a class of customer, win/loss ratios, and Sourcewell to consider as part of your RFP response. If many other pertinent data inputs. The method used to establish applicable, provide a SKU for each item in your proposal. pricing levels 2% to 25% below our standard rates for this Upload your pricing materials (if applicable) in the
Sourcewell RFP is as follows: System inputs were (1) customer document upload section of your response.
category, high volume customers; Large commercial contractors (our lowest price category), (2) size of customer we input large (produces lowest price in the size category), (3) After the two price discount in steps 1 &2 our pricing system allows an additional sliding scale price choice; Optimum (highest price), Target (mid -level price), and Minimum (lowest price available) We input at or near minimum to produce the submitted NTE price lowest final price available for Sourcewell Participating Entities. For building purchases, floor plan modifications, deliveries/transportation, foundations (except standard Block & Level), site preparation, custom installation, ancillary construction, utility development and connections, low voltage systems, structured cabling, servers and equipment, we use RSMeans (regionalized pricing system) plus 17% markup (the same system and rate approved in our Federal GSA Contract)
58 Quantify the pricing discount represented by the pricing Our uploaded not to exceed Sourcewell pricing matrix represents a proposal in this response. For example, if the pricing in discount range of 2% to 25% discount from our standard pricing your response represents a percentage discount from
levels.
MSRP or list, state the percentage or percentage range. 59 Describe any quantity or volume discounts or rebate
Quantity and volume discounts are negotiated on a case by case programs that you offer.
basis. We offer negotiated volume rebate programs starting at $500K in yearly revenue volume and up. The additional discounts range from 2% to 5%
60 Propose a method of facilitating "sourced" products or Sourced products or services can be provided at cost plus 17% or related services, which may be referred to as 'open
priced via the RSMeans regionalized pricing system plus 17% market' items or "nonstandard options". For example, you markup
may supply such items "at cost' or "at cost plus a
percentage," or you may supply a quote for each such
request.
61 Identify any element of the total cost of acquisition that is Sales/Use tax and Personal Property Expense (PPE) fees will be NOT included in the pricing submitted with your response. an additional cost based on the installation location unless we This includes all additional charges associated with a
receive a valid tax exemption certificate. Local permit fees if purchase that are not directly identified as freight or required. Site security access training for installation crews if shipping charges. For example, list costs for items like pre- required. Return cleaning fees
delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.
62 If freight, delivery, or shipping is an additional cost to the N/A
Sourcewell participating entity, describe in detail the complete freight, shipping, and delivery program.
63 Specifically describe freight, shipping, and delivery terms or Can be provided at cost plus 17% or priced via the RSMeans programs available for Alaska, Hawaii, Canada, or any
regionalized pricing system plus 17% markup
offshore delivery.
64 Describe any unique distribution and/or delivery methods or N/A
options offered in your proposal.
PA[g n2ber: RFP 120822 693 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
65 b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing Installation, customization, site
departments.
work and ancillary
construction/services match
our federal GSA Contract
pricing
Table 13: Audit and Administrative Fee
Line
Item
Question
Response*
66 Specifically describe any self -audit process or program that you Our sales reps and regional sales managers will be trained plan to employ to verify compliance with your proposed Contract to recognize and verify if a state or local government agency with Sourcewell. This process includes ensuring that Sourcewell is a Sourcewell participating entity and verify they intend to participating entities obtain the proper pricing, that the Vendor use the Sourcewell contract and corresponding pricing. Our reports all sales under the Contract each quarter, and that the CRM quoting system already tracks federal, state, and local Vendor remits the proper administrative fee to Sourcewell. Provide entities on both quotes and awards. An additional CRM flag sufficient detail to support your ability to report quarterly sales to will be added for Sourcewell related awards. Our daily
Sourcewell as described in the Contract template.
automated booked/billed report will highlight those Sourcewell related awards. Two employees, the National Account —
Government Manager and Sr. Government Sales Manager
will be tasked with collecting the data, developing quarterly reports and generate a quarterly payment to Sourcewell. We currently do this very same thing over the last 15 years for our federal GSA Contract, issuing quarterly IFF payments to GSA.
67 If you are awarded a contract, provide a few examples of internal We will utilize our existing tracking method in our CRM and metrics that will be tracked to measure whether you are having quote generating system. We currently track and generate success with the contract.
automated reports on all federal, state, and local quotes and PO awards by entity. We will add an additional flag for those awards (PO issued) using the Sourcewell contract
68 Identify a proposed administrative fee that you will pay to We will pay an administrative fee of 1.5% of all sales and Sourcewell for facilitating, managing, and promoting the Sourcewell lease revenue generated from Sourcewell participating
Contract in the event that you are awarded a Contract. This fee entities that utilize the contract
is typically calculated as a percentage of Vendor's sales under the Contract or as a per -unit fee; it is not a line -item addition to the Member's cost of goods. (See the RFP and template Contract for additional details.)
Table 14A: Depth and Breadth of Offered Equipment Products and Services Line
Item
Question
Response*
69 Provide a detailed description of the
Mobile Modular provides custom pre-fab buildings for government -commercial & equipment, products, and services that you
education solutions such as Temporary or Permanent Office Modular Buildings are offering in your proposal.
(Trailers) such as: Government Field Office, Contractor Office Space, Modular Swing Space, Pre -Fabricated Modular wood building, Restroom Trailers, Kitchen Trailers, Blast Resistant Modulars, Container "Conex" boxes, and any Custom Made Modular building desired). Our Turnkey solutions for modular buildings includes: Site services, furniture, project management, Plus turnkey solutions improve efficiency by saving you the hassle of working with multiple vendors and managing numerous invoices. 70 Within this RFP category there may be
Modular restroom trailers, Connex Containers, Restroom trailers, Prefabricated SCIF, subcategories of solutions. List subcategory
Temporary Scif, Modular Scif, Modular Dormitories, Modular Dorms, Temporary titles that best describe your products and
Dorms, Pre Fabricated Multi Story, Pre Fabricated Multistory, Prefabricated services.
Multistory, Modular Building, Temporary Field Office, Temporary Classroom, Pre - Engineered Structure, Temporary Kitchen, Connex box, Temporary Connex, Temporary Container, Portable Container, Construction Trailer, Swing Space, Temporary Modules, Temporary Office Space, Temporary Structure, Relocatable Building, Office Trailer, Prefabricated Modular, Prefabricated wood portable building, Temporary Office Trailer, Prefabricated Trailer, Temporary Construction Trailer PA[g n2ber: RFP 120822 694 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Line
Item
CateJoA or npe
Offered
Comments
71 Relocatable, demountable, portable, modular, temporary, and r Yes
There are other keywords that
reusable buildings or storage
r No
Mobile Modular recommends
for this category/listed types
of equipment: Modular
Restroom Trailers, Portable
Connex/Containers,
Prefabricated SCIF
Buildings, Modular Temporary
Dormitories, Prefabricated
Multi Story, Temporary
Modular Classrooms, Modular
Kitchen, Temporary Swing
Space.
72 Services related to the above offerings such as: assembly, r: Yes
MM also offers Turnkey
disassembly, upkeep, repair, maintenance, leasing, rental, delivery, r No
solutions for Modular
and transportation of the building or storage solutions described in Buildings: Site Related
Line 71 above
Services (electrical sewer lines
water lines), Furniture and
project management.
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terrns, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." • Pricin - Sourcewell Price List Final 120822.xlsx - Thursday December 08, 2022 14:49:02 • Financial Strength and Stability - Financial SEC 10-Q 2022.pdf - Tuesday December 06, 2022 14:15:03 • Marketing Plan/Samples - 3D Visualizer & Sample Email Marketing Sourcewell.pdf - Tuesday December 06, 2022 15:57:04 • WMBE/MBE/SBE or Related Certificates - LEED-Building Design + Construction. pdf - Tuesday December 06, 2022 14:24:26 • Warranty Information - Factory New Warantee & Lease Service Guide.pdf - Tuesday December 06, 2022 14:21:59 • Standard Transaction Document Samples - Lease -Sale T&C & Supplemental Terms.pdf - Tuesday December 06, 2022 14:22:13 • Upload Additional Document - UCLA KREC Fitness Center (BY Design Space).pdf - Tuesday December 06, 2022 12:41:36 PAMgrpber: RFP 120822 695 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: h:tt.ps.ff www..tre.a_s_urv.govfofac/downloads/sdniist.pdf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at:
hops://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated PA[g n2ber: RFP 120822 696 Vendor Name: Mobile Modular Management Corp
DocuSign Envelope ID: D25BA198-B5E1-4254-BA56-04C047D6FF1C by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
P7 By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Patrick Muchmore, Sr. Government Sales Manager, McGrath RentCorp, DBA Mobile Modular Management Corp, DBA Mobile Modular Portable Storage, DBA Kitchens To Go The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r- Yes � No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
File Name
Addendum _2_Relocatable_ Building_Solutions_RFP_120822
Wed November 30 2022 09:30 AM
Addendum _1_Relocatable_ Building_Solutions_RFP_120822
Wed November 2 2022 10:09 AM
II Ihave reviewed the
(bellow addenduirmn and
attachirmnents (if
applicable)
Dw
Iv,
Pages
PA[g n2ber: RFP 120822 697 Vendor Name: Mobile Modular Management Corp
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
f b.
AGENDAREPORT
Item 16.
TO: Honorable Mayor and City Council Members
FROM: Michael B. O'Kelly, City Manager
BY: Bernardo I niguez, Director of Public Works/Facilities Elizabeth Nava, Director of Recreation & Community Services SUBJECT: APPROVAL OF PREQUALIFIED PROSPECTIVE BIDDERS LIST, APPROVAL OF
PLANS AND SPECIFICATIONS, AND AUTHORIZATION TO SOLICIT BIDS FOR THE JOHNANSON FORD PARK REGIONAL AQUATICS CENTER IMPROVEMENTS (CIP NO. 3888)
DATE: November 13, 2023
RECOMMENDATION:
It is staff's recommendation that the City Council:
1. Approve the Prequalified Prospective Bidders List (PPBL) for the John Anson Ford Park Regional Aquatics Center Improvements (the "Project");
2. Approve the plans and specifications for the Project;
3. Authorize staff to solicit competitive bids from prospective bidders listed on the PPBL and publish the Notice Inviting Sealed Bids (NSIB); and
4. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302, Class 2, and categorically excluded from the National Environmental Policy Act (NEPA) pursuant to Title 24, Section 58.35 of the U.S. Code of Federal Regulations (CFR).
BACKGROUND/DISCUSSION:
A. Prequalified Prospective Bidders List
On August 24, 2023, the City released a Request for Qualifications (RFQ), pursuant to Public Contract Code §20101, to prequalify general contractors wishing to bid on the John Anson Ford Park Regional Aquatics Center Improvements (the "Project"). Four (4) Statements of Qualifications (SOQs) were received from prospective bidders by the submittal deadline on September 21, 2023.
The four SOQs were reviewed to ensure all mandatory requirements of the RFQ were met. The SOQs were further reviewed by an Evaluation Committee ("Committee") comprised of the Director of Public Works/Facilities, Director of Recreation & Community Services, and representatives from Ardurra, the Project's Construction Management and Inspection firm, and RJ M Design Group (RJ M), the Project's designer.
The Committee evaluated the SOQs pursuant to the guidance included in the RFQ, which included reviewing the information submitted in each Pre -Qualification Questionnaire, conducting a verification process to substantiate the prospective bidder's information, and confirming that prospective bidders met all of the following minimum requirements:
.•;
1. Submitted a completed and signed Section 3 Declaration form;
2. Possess of a valid California Contractor's Class "A" or" B" License in good standing;
3. Meet bonding capacity requirements;
4. Demonstrate general contractor's comparable experience;
5. No completion of work by a surety in the last 10 years;
6. Disclosure of Department of Industrial Relations history;
7. Meet financial requirements; and
8. Disclosure of litigation history.
Based on the Committee's evaluation, all respondents to the RFQ were deemed by the Committee to be responsive and qualified. Staff is recommending the City Council determine that the following contractors are qualified to bid on the Project and approve the following Prequalified Prospective Bidders List (PPBL) listed in alphabetical order:
• Balfour Beatty Construction, LLC (Newport Beach, CA)
• Bernards Bros. Inc. (San Fernando, CA)
• Morillo Construction Inc. (Pasadena, CA)
• S.J. Amoroso Construction Co., LLC (Costa Mesa, CA)
The PPBL would remain valid and in effect until a construction contract for the Project is awarded. General contractors not listed on the PPBL will not be eligible to bid on the Project.
B. Plans and Specifications
On February 24, 2021, the City entered into an agreement with RJ M for the design of the Project. Over the past 2 years, RJ M worked with City officials and contractors to develop the detailed plans and specifications for the Project.
The Project scope includes the removal of an unpermitted underground storage tank; abatement of asbestos and lead -based paint of the existing building; coordination to disconnect the power from the pool building and temporarily connect the existing Recreation Office building; demolition of the existing pool building, pool walls, landscape and hardscape; preliminary site grading and final grading; erosion and stormwater pollution control; installation of temporary construction fencing; construction of a new ADA-compliant aquatics center building that includes a lobby, check -in and administrative offices, restrooms with lockers and showers, family changing rooms, pool mechanical room, new pool storage room, new mechanical room, new electrical room, storage room, lifeguard room, and a fitness center; construction of competition swimming pool, activity pool, therapy pool, pool deck, piping, equipment and finishes as shown on the plans; installation of new shade structures, bleacher seating, performance stage, terraced lawn seating, outdoor fireplace, perimeter walls, low walls, site hardscape paving, monument sign wall, site lighting, fencing, gates, tree and shrub plantings, irrigation, fencing, lighting and all other items shown and identified in the Project plans and specifications.
The construction documents, which include plans, specifications, and engineer's estimate have been completed in accordance with the City's internal procurement policies and the Public Contract Code. The total contract period for this project is Three Hundred Sixty (360) working days.
Upon authorization by the City Council, staff will proceed with the bid phase of the Project, providing the Notice Inviting Sealed Bids (NISB) to the prospective bidders listed on the PPBL, publishing the NISB in a local newspaper of general circulation and other electronic media, and posting the plans and specifications on the City's website. Bids will be publicly opened and a contract will be awarded to the lowest responsive and responsible bidder at a future City Council meeting. The published NISB will state the time and place for receiving and opening of sealed bids, and will distinctly describe the Project. The NISB will be published in accordance with Public Contract •••
Code § 20164.
Tentative Bid Schedule is as follows:
• Bid Period: November 14, 2023, through December21, 2023 • Requests for Information Due: December 14, 2023, at 5:00 p.m. • Bid Opening: December 21, 2023, at 11:00 a.m.
• Anticipated Award of Contract: January 22, 2024
DESIGN IMMUNITY:
Government Code Section 830.6 states in part, "Neither a public entity nor a public employee is liable for an injury caused by the plan or design of a construction of, or an improvement to, public property where such plan or design has been approved in advance of the construction or improvement by the legislative body of the public entity or by some other body or employee exercising discretionary authority to give such approval or where such plan or design is prepared in conformity with standards previously approved." In order to bid the Project and provide California design immunity, per Government Code Section 830.6, the City Council must approve the plans and specifications prior to the construction bidding process. The intent of Section 830.6 is to prevent a judge or jury from second-guessing discretionary approvals made by the public agency and its employees regarding a plan or design for a construction project.
The plans and specifications for the Project are consistent with the City's standards and the General Plan. Staff's recommendation for City Council approval of the plans and specifications is intended to avail the City of the immunities set forth in Government Code §830.6, prior to proceeding with construction of the Project. Through the City Council's approval, the Director of Public Works/Facilities, as the City's project manager, would be authorized to act on the City's behalf in approving any necessary alterations or modifications of the plans and specifications throughout the course of the Project.
ENVI RONMENTAL ANALYS I S:
Pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code §§ 21000, et seq.) and CEQA Guidelines (California Code of Regulations, Title 14, §§ 15000, et seq.), the City conducted an environmental assessment. Based on the environmental assessment, the Project was determined to be categorically exempt pursuant to CEQA Guidelines § 15302, Class 2 (Replacement or Reconstruction), since the Project consists of the replacement or reconstruction of an existing facility where the new facility will be located on the same site as the facility being replaced, and will have substantially the same purpose and capacity. A Notice of Exemption was prepared and filed with the L.A. County Registrar -Recorder's Office.
Pursuant to the National Environmental Policy Act (NEPA), Title 24, Section 58.35 of the U.S. Code of Federal Regulations (CFR) lists various categories of projects that are "excluded" from the detailed analysis of an Environmental Assessment (EA) or an Environmental Impact Statement (EIS), including rehabilitation of buildings and improvements when two conditions are met: (a) the facilities and improvements are in place and will not be changed in size or capacity by more than 20 percent; and (b) the activity does not involve a change in land use, such as from non-residential to residential, commercial to industrial, or from one industrial use to another (24 CFR §
58.35(a)(3)(iii)). The Project is within this category because the 50-meter pool and ancillary buildings will be reconstructed on the same footprints as the existing structures, and the new therapy pool does not expand the facility's capacity by more than 20 percent. The U.S. Department of Housing and Urban Development (HUD) has
jurisdiction over the NEPA environmental documentation process for HUD Community Project Funding, which is being used to partially fund the Project. For categorically excluded projects, HUD requires that the grant recipient show that the Project does not exceed a set of thresholds. A Part 58 Environmental Assessment Form (Assessment Form) was prepared to substantiate the use of a Categorical Exclusion from NEPA requirements for the Project.
The Assessment Form is on file with the City.
CONCLUSION:
Upon authorization by the City Council, staff will proceed with the bid phase of the Project, providing the NI SB to the prospective bidders listed on the approved PPBL.
FISCAL IMPACT:
The Project's construction cost is estimated to be in the range of $24.7 million to $27 million. The Project will be funded with $6 million from a Land and Water Conservation Fund grant from State Parks, $4 million from L.A.
County Supervisor Janice Hahn, $2 million from a Local Assistance Specified Grant from former Assembly Member Cristina Garcia, $1.5 million from HUD Community Project Funding from former Congresswoman Lucille Roybal- Allard, and $3 million in CDBG funds. The remaining balance will be funded through the general fund; however, staff will continue to seek outside funding sources to minimize the impact to the general fund.
ATTACHMENTS:
Exhibit 1 - Notice Inviting Sealed Bids
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, Assistant City Attorney for Rick R. Olivarez, City Attorney Manuel Carrillo, Director of Finance and Administrative Services 701
NOTICE INVITING SEALED BIDS
FOR
JOHN ANSON FORD PARK REGIONAL AQUATICS CENTER IMPROVEMENTS CIP NO. 3888
CDBG PROJECT NO. 602095-19
IN THE CITY OF BELL GARDENS
PUBLIC NOTICE IS HEREBY GIVEN that the City of Bell Gardens as AGENCY, invites sealed bids for the above -stated project and will receive such bids in the offices of the City Clerk, City Hall, 7100 South Garfield Avenue, Bell Gardens, California 90201, up to the hour of 11:00 AM on December 21, 2023, at which time they will be publicly opened.
Copies of the Plans, Specifications, and contract documents are available on the City's website at https://www.beIIgardens.org/i-want-to/view-bids-rfps/rfps-and-bids . They can also be requested by contacting iwolitarsky(a)-ardurra.com or bin iguez(a)bellgardens.org. In order to be on the Plan Holders List for this project, each bidder must submit a Bidder's Information Sheet which is also available on the City's website. Bids will not be accepted unless the bidder is on the Prequalified Prospective Bidders List (PPBL).
The project removes an un-permitted underground storage tank, asbestos and lead abatement of the existing building, coordination to disconnect the power from the pool building and temporarily connect the existing Recreation Office building, demolition of the existing pool building, pool walls, landscape and hardscape, preliminary site grading and final grading, erosion and storm water control, and installing temporary construction fencing. Construction of a new aquatics building that includes a lobby, check -in and administrative offices, restrooms with lockers and showers, family changing rooms, pool mechanical room, new pool storage room, new mechanical room, new electrical room, storage room, lifeguard room, and a fitness center. Construction of competition swimming pool, activity pool, therapy pool, pool deck, piping, equipment and finishes as shown on plans. New shade structures, bleacher seating, performance stage, terraced lawn seating, outdoor fireplace, perimeter walls, low walls, site hardscape paving, monument sign wall, site lighting, fencing, gates, tree and shrub plantings, irrigation, fencing, lighting and all other items shown and identified in the project plans and specifications, all inclusive.
A MANDATORY AND HUD SECTION 3 PRE -BID MEETING, will be held on Tuesday, November 28, 2023 at 10:00 AM at the project site located at John Anson Ford Park, 7950 Scout Avenue, Bell Gardens, CA 90201. In order to receive consideration for the Section 3 bid preference, a bidder must complete, sign and submit the following forms with their bid proposal: 1) Section 3 Business Certification Form and 2) Section 3 Resident Certification form(s). A reasonable bid must be with the Zone of Consideration at the time of bid evaluation.
Prevailing Wage Statement:
This is a federally assisted construction contract. Federal Labor Standards Provisions, including prevailing wage requirements of the Davis -Bacon and Related Acts (DBRA), will be enforced. In the event of a conflict between Federal and State wage rates, the higher of the two will prevail.
Exhibit 1 N1�@21
Apprenticeship Program:
Attention is directed to Section 1777.5, 1777.6, and 1777.7 of the California Labor Code and Title 8, California Administration Code, Section 200 et seq. to ensure compliance and complete understanding of the law regarding apprentices.
Fair Employment Practices/Equal Opportunity Acts:
In the performance of this Agreement, the Contractor shall comply with all applicable provisions of the California Fair Employment Practices Act (California Government Code Section §§ C- 32 B-3 12940 et seq.), the applicable equal employment provisions of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000e et seq.), and the American with Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.).
Labor Standards and Civil Rights:
The Contractor agrees to comply with the requirements of the Secretary of Labor and the latest amendments to: Executive Orders 11246 and 11375, as supplemented in Department of Labor regulations (41 C.F.R. chapter 60); the Copeland "Anti -Kickback" Act (18 U.S.C. §§ 847) as supplemented in Department of Labor regulations (29 C.F.R. part 3); Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701 et seq.); Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000); Section 109 of Title I of the Housing and Community Development Act of 1974 (42 U.S.C. §§ 5301 et seq.); the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101 et seq.); and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §§ 701 et seq.).
The Contractor agrees to comply with the requirements of all other applicable federal, State, and local laws and regulations.
State Labor Standards & Wage Requirements:
In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor and all subcontractors agree to follow the State Labor Standards. State Labor Standards provisions, including prevailing wage requirements, will be enforced such that the general rate of per diem wages (prevailing wage) shall be paid for each craft, classification, or type of worker needed to execute the contract to all workers employed in the execution of the contract. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement). The State General Prevailing Wage Determination is as established by the California Department of Industrial Relations (available at http://www.dir.ca.gov/DLSR/PWD/index.htm) . The prevailing rate of per diem wages are on file at the City of Bell Gardens, 7100 Garfield Avenue, Bell Gardens, CA 90201, and are available to any interested party on request.
The Contractor's duty to pay State prevailing wages can be found under Labor Code Section 1770. et. seq. and Labor Code Sections 1775 and 1777.7 outline the penalties for failure to pay prevailing wages and employee apprentices including forfeitures and debarment.
Certified Payroll Submission to the City of Bell Gardens:
Pursuant to the provisions of Labor Code Section 1776, the Contractor shall keep and shall cause each subcontractor performing any portion of the work under this Contract to keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Contractor or subcontractor in connection with the work. Such payroll records for the Contractor and all subcontractors shall be certified and shall be available for inspection at all reasonable hours at the principal office of the Contractor pursuant to the provisions of Section Exhibit 1 NIM2
1776 of the Labor Code. The Contractor's failure to furnish such records to the City or City's authorized Labor Compliance representative in the manner provided herein for notices shall entitle the City to withhold the penalty prescribed by law from progress payments due to the Contractor.
The contractor and every subcontractor and supplier shall be required to submit to the City a copy of certified payrolls and labor compliance documentation electronically with each progress payment application or at the discretion and manner specified by the City.
Section 3 Statement:
This is a HUD Section 3 covered construction contract and requires compliance with the hiring goals outlined in Section 3 of the Housing and Urban Development Act. Bidders must complete and sign the Declaration of Intent to Comply with Section 3 Requirements form and submit this documentation with the bid. Failure to do so may disqualify the bid.
The awarded prime contractor and subcontractors must work with the Labor Compliance Officer to create Section 3 Commitment and Outreach Efforts plans. The Contractor and subcontractors must, to the greatest extent possible, provide training, employment, contracting, and other economic opportunities to low and very low-income persons and local businesses.
The benchmark for Section 3 workers is set at 25% or more of the total number of labor hours to be worked on the Project. The benchmark for Targeted Section 3 workers is set at 5% or more of the total number of labor hours worked on the Project. The Contractor is allowed to count the Targeted Section 3 worker hours from the Section 3 worker hours.
The benchmark for Section 3 Business Concern is set at 10% or more of the total construction dollars to be awarded to local and qualified Section 3 businesses. The benchmark for Section 3 Business Concern is set at 3% or more of the total non -construction dollars to be awarded to local and qualified Section 3 businesses.
The Section 3 Goals and outreach efforts are contractual and must be followed by contractors of all tiers, suppliers, and trucking companies. Before the official project and subcontract award, the Section 3 Declaration form must be signed and submitted to the Project Labor Compliance Officer. Failure to provide signed declaration will deem the Contractor as unresponsive.
Federal Forms to be Submitted with Bid:
The forms contained in Appendix J, including Section 3 forms, must be completed, and included with the bid submittal.
Award of Contract:
To comply with SB 854, the following are conditions to the award of the contract:
For any bid submitted on or after March 1, 2015, each contractor and subcontractor listed on the bid must be registered with the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1725.5, subject to limited exceptions set forth in Labor Code Section 1771.1(a) (regarding the submission of a bid as authorized by Business & Professions Code Section 7029.1 or Public Contract Code Section 10164 or 20103.5, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded);
Exhibit 1 N1�@43
For any contract awarded on or after April 1, 2015, no contractor or subcontractor may be awarded this contract unless the contractor and each subcontractor listed on the bid is registered with the Department of Industrial Relations (DIR) pursuant to Section 1725.5;
iii. The project is subject to compliance monitoring and enforcement by the DIR; and iv. The prime contractor is required to post job site notices as prescribed by regulation.
Apprenticeship Program:
Attention is directed to Sections 1777.5, 177.6, and 1777.7 of the California Labor Code and Title 8 of the California Code of Regulations, Section 200, et seq., to ensure compliance and complete understanding of the law regarding apprentices.
Federal Labor Standards Provision:
Refer to the HUD-4010 forms located in Appendix "J" of this document.
Current Federal DOL Wage Decision:
Refer to the Federal Wage Decision located in Appendix "J" of this document.
Federal EEO and Affirmative Action Requirements:
Refer to the Federal Equal Employment Opportunity and Affirmative Action Requirements located in Appendix "J" of this document.
Contracting with Small & Minority Firms, Women's Business Enterprise:
Refer to the Contracting with Small Business, Minority Firms, Women's Business Enterprise, and Labor Surplus Area Firms, Federal Contract Provision located in Appendix "J" of this document.
Compliance with Clean Air and Water Acts:
Refer to the Compliance with Clean Air and Water Acts, Federal Contract Provision located in Appendix "J" of this document.
Conflict of Interest:
In the procurement of supplies, equipment, construction, and service of sub -recipients, the conflict -of -interest provision in 24 CFR 85.36, OMB Circular A-110 and 24 CFR 570.611 shall apply. No employee, officer or agent of the sub -recipient shall participate in the selection, award, or administration of a contract supported by federal funds in a conflict of interest, real or apparent, would be involved.
The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Action of 1968, as amended, 12 U.S.C. 1701 u (Section 3).
The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD -assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very -low income persons, particularly persons who are recipients of HUD assistance for housing.
The Bidder/Proposer is required to complete and submit the Declaration of Intent to Comply with Section 3 Requirements — Required Contract Forms and Certifications, certifying that they intend to comply with the requirement of the Secretary of Labor and the latest amendments to:
Executive Orders 11246 and 11375, as supplemented in Department of Labor regulations (41 CFR chapter 60); the Copeland "anti -Kickback: Act (18 U.S.C. S847) as supplemented in Exhibit 1 NIM4
Department of Labor regulations (29 CFR part 3); Sections 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. s 1701 et seq.); Title VI of the Civil Rights Act of 1964 (42 U.S.C. s 5301 et seq. ); the Age Discrimination Act of 1975 (42 U.S.C. s 701 et seq. ).
Contractor agrees to comply with the requirements of all other applicable federal, state and local laws and regulations.
Prospective bidders/proposers shall carefully read the information within this bid document including the Section 3 Provisions for Housing and Community Development Assistance and Public Housing Assistance, as amended. Bids/Proposals that fail to comply with the requirement of Section 3 will be considered non -responsive and excluded from further consideration.
The Contractor shall fill in the Department of Industrial Relations (DIR) Contractor Registration Number Form provided in Appendix "F" and submit it with the sealed Bid.
Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per hourly wages for each craft, classification or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file at the City Hall, City of Bell Gardens, 7100 South Garfield Avenue, Bell Gardens, California 90201, and are available to any interested party on request.
Attention is directed to the provisions of Section 1777.5 (Chapter 1141, Statutes of 1968) and 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any such subcontractor under him. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, age, marital status, ancestry, sex, religion, or handicap will also be required.
The AGENCY will deduct 5 percent retention from all progress payments as specified in Section 9-3.2 of these specifications. The Contractor may substitute an escrow holder surety of equal value to the retention. The Contractor shall be beneficial owner of the surety and shall receive any interest thereon. Contractor shall provide AGENCY with weekly payroll reports.
The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, age, marital status, ancestry, sex, religion, sexual orientation or handicap in any consideration leading to the award of contract.
In entering into a public works contract, or a subcontract, to supply goods, services, or material pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.
Bids must be prepared on the approved Proposal forms or copies thereof in conformance with the Instructions to Bidders and submitted in a sealed envelope plainly marked on the outside as follows:
Exhibit 1 NIW5
The bid must be accompanied by cash, a certified or cashier's check, or bidder's bond, issued by an "admitted surety insurer" made payable to the AGENCY for an amount no less than ten percent (10%) of the total base bid amount.
All bidders shall be licensed in accordance with the provisions of the Business and Professions Code and shall possess a State Contractor's License, Class A, at the time of bid submittal.
The successful Contractor and each of his subcontractors will be required to possess a Business License from the City.
The liquidated damages for this project is Five Hundred dollars ($500.00) per calendar day the project is not completed within the contract time.
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advertisement for a period of sixty (60) days.
The total contract period for this project is Three Hundred Sixty (360) working days from the effective date of the Notice -to -Proceed to be issued by the City. This includes Five (5) working days as move -in period and Three Hundred Fifty-five (355) working days for construction work.
This is a federally assisted construction contract. Federal Labor Standards Provisions, including prevailing wage requirements of the Davis -Bacon and Related Acts (DBRA) will be enforced. In the event of a conflict between Federal and State wage rates, the higher of the two will prevail.
The Contractor's duty to pay State prevailing wages can be found under Labor Code Section 1770 et seq. and Labor Code Sections 1775 and 1777.7 outline the penalties for failure to pay prevailing wages and employee apprentices including forfeitures and debarment.
The current Federal Wage Decision is contained herein, in Appendix "J", and may be updated via addendum to this bid package with ten (10) days prior to bid opening and can be found at http://www.wdol.gov/wdol/scafiles/davisbacon/ca/html . The applicable Federal Wage Decision will be incorporated into the contract. The State wage rates are available online at http://www.dir.ca.gov/DLSR/PWD/index.htm . Lower State wage rates for work classifications not specifically included in the Federal Wage Decision are not acceptable. The Contractor may request an Additional Classification and Rate if work classification cannot be located in the Federal Wage Decision.
This is a HUD Section 3 Contract and all Bidder/Proposers must commit to achieving established requirements, including benchmarks, for Section 3 workers and Target Section 3 workers to be considered a Section 3 responsive bidder/proposer and eligible for a contract award.
Assignment:
In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the Exhibit 1 NIW6
public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgement by the parties.
Contractor's License:
When federal funds are being used, at the time of "Award of the Contract," the Prime Contractor must have a valid California State Contractor's License with a classification of "A or B" in accordance with provisions of Chapter 9, Division 111, Sections 7000 through 7145 of the Business and Professions Code of the State of California and the Prime Contractor shall warrant that it and all subcontractors are properly licensed, which includes each entity having a local business license. When federal funds are not being used, a bid by a contractor who is not properly licensed must be considered unresponsive, will be rejected by the City, and the unlicensed contractor may be subject to discipline by the state.
Contractor Eligibility Check:
Prior to awarding a contract, the City will verify the contractor's 1) status with the California Department of Industrial Relations at http://www.cslb.ca.gov and https://efiling.dir.ca.gov and 2) eligibility at http://www.dir.ca.gov/dlse/debar.html and with the online excluded parties list at the federal System ForAward Management (SAM) website https://www.sam.gov .
Affirmative Action:
All bidders are on notice that the City will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of religious creed, sex, race, color, national origin in consideration for an award. Moreover, no contractor receiving the award may discriminate nor permit others he may hired to engage in, discrimination in the employment of persons because of their race, religious creed, color, or national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as provided in Government Code Section 12940.
If a contract is awarded on January 22, 2024, the winning bidder must sign and submit the contract, bonds, insurance certificates and any other documentation required after the award of contract prior to the pre -construction meeting date, which is tentatively scheduled for February 6, 2024. Construction must begin by February 19, 2024.
BY ORDER OF the City of Bell Gardens, California.
Dated: November 13, 2023
Exhibit 1 N1�@87
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
f b.
AGENDAREPORT
Item 17.
TO: Honorable Mayor and City Council Members
FROM: Michael B. O'Kelly, City Manager
BY: Bernardo I niguez, Director of Public Works/Facilities SUBJECT: RESOLUTION APPROVING ATEMPORARYACCESS LICENSE AGREEMENT WITH
THE STATE OF CALIFORNIA DEPARTMENT OF TOXIC SUBSTANCES CONTROL TO
CONDUCT GROUNDWATER MONITORING AT VETERANS PARK
DATE: November 13, 2023
RECOMMENDATION:
It is staff's recommendation that the City Council adopt the attached Resolution approving a Temporary Access License Agreement ("Agreement") with the State of California Department of Toxic Substances Control and authorizing the City Manager to execute the Agreement.
BACKGROUND/DISCUSSION:
The Public Works Department has been coordinating with the State of California Department of Toxic Substances Control (DTSC), and its subcontractor, GSI Environmental Inc. (GSI), for the installation of monitoring wells within the public right of way for the monitoring of groundwater contamination from the closed Chrome Crankshaft Company and J&S Chrome Plating sites that were located at 6845 and 6863 Florence Place, respectively. DTSC relies on the monitoring wells to monitor the plum of underground pollutants from the closed chrome plating facilities.
DTSC has retained GSI to monitor the underground migration of pollutants from the closed chrome plating facilities.
Currently, there are over 40 existing monitoring wells located west of the closed chrome plating facilities. Based on documentation provided by DTSC from GSI, there are existing monitoring wells within the public right-of-way, at Veterans Park, the City Water System Well #1 site, the City Skate Park, and the open space east of the Skate Park, among other locations. The area where the majority of these monitoring wells are located is bounded by Florence Place on the south, Garfield Avenue on the west, Loveland Street on the north, and Emil Avenue on the east. In discussions with GSI, new wells are required as the old monitoring wells become non functional.
Recently, DTSC requested an Agreement for a term of five (5) years for the installation of a new monitoring and groundwater monitoring within the Veterans Park parking lot. Typically, the installation of the monitoring well requires three to four days of work and sampling/monitoring events also require three to four days of work. All work would be coordinated with the Public Works Department to mitigate impacts to park and school operations, including providing a 72-hour advance notice to the City prior to conducting any work.
As part of the conditions in the Agreement, after the monitoring is completed or the 5-year term is expired, whichever comes first, DTSC would be required to abandon and destroy any monitoring wells installed by DTSC at the Veterans Park parking lot, and restore the City property to the condition that existed prior to the execution of the Agreement.
CONCLUSION:
Upon authorization by the City Council, the City Manager will proceed with execution of the Agreement.
F1.
FISCAL IMPACT:
None.
ATTACHMENTS:
Exhibit 1 - Resolution No. 2023-105
Exhibit 2 -Agreement
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney and/or Susie Altamirano, Assistant City Attorney Manuel Carrillo, Director of Finance and Administrative Services 710
RESOLUTION NO. 2023-105
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, APPROVING A TEMPORARY ACCESS
LICENSE AGREEMENT WITH THE STATE OF CALIFORNIA
DEPARTMENT OF TOXIC SUBSTANCES CONTROL TO CONDUCT
GROUNDWATER MONITORING AT VETERANS PARK (ASSESSOR
PARCEL NUMBER 6358-016-900)
WHEREAS, the City of Bell Gardens ("City") is the owner of the Veterans Park; and WHEREAS, the State of California Department of Toxic Control Substances ("DTSC"), working with its subcontractor, GSI Environmental Inc. (GSI), has previously installed monitoring wells in and around Veterans Park; and WHEREAS, DTSC has requested a temporary access license agreement from the City to allow its subcontractor, GSI, to install a deep -zone groundwater monitoring well within the Veterans Park parking lot for the purpose of conducting groundwater monitoring.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council of the City of Bell Gardens hereby finds that the above recitals are true and correct and incorporated herein.
SECTION 2. Based upon the above recitals, the staff report accompanying this Resolution, and such other oral and written evidence, the City Council authorizes the City Manager to execute a Temporary Access License Agreement with DTSC, along with all exhibits thereto, and other ancillary documents necessary to effectuate the intent and objectives of the Temporary Access License Agreement and this Resolution.
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon approval.
Exhibit 1 711
Resolution No. 2023-105
PASSED, APPROVED, and ADOPTED this 13t" day of November, 2023.
APPROVED AS TO FORM:
Stephanie Vasquez
City Attorney
THE CITY OF BELL GARDENS
Francis De Leon Sanchez, Mayor
ATTEST:
Daisy Gomez
City Clerk
[Signatures on the following page]
2of3
Exhibit 1 712
Resolution No. 2023-105
I, , City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Daisy Gomez
City Clerk
3of3
Exhibit 1 713
TEMPORARY ACCESS LICENSE AGREEMENT
This Temporary Access License Agreement ("License") is made and entered into on by and between the CITY OF BELL GARDENS (the "City") and the State of CALIFORNIA DEPARTMENT OF TOXIC SUBSTANCES CONTROL ("DTSC") (together referred to as the "Parties") with respect to the following:
RFCIT01 R
WHEREAS, the City is the owner of real property located at 6662 Loveland Street, Bell Gardens, California (assessor parcel number 6358-016-900 (hereinafter referred to as the "City Property")). A map depicting the location of the City Property is attached hereto as Exhibit "A".
WHEREAS, DTSC requests permission from the City to access the City Property in order to conduct groundwater monitoring for hexavalent chromium (CrVI) at the City Property in support of remedial actions conducted at the former J&S Chrome Plating Company and former Chrome Crankshaft Company at 6863 and 6845 East Florence Place, Bell Gardens, California.
WHEREAS, the DTSC estimates that the monitoring will require approximately three to four days for installation and development, and three to four days for each sampling event to complete. Except for as described below in the "staging area", no drill wastes, soil, water, associated materials or equipment will be stored by the DTSC or its contractors on the City Property.
WHEREAS, the City and the DTSC now wish to enter into this License to permit the DTSC and its contractors to conduct groundwater monitoring activities at the City Property, subject to the terms identified below.
AGREEMENT
NOW, THEREFORE, it is mutually agreed by and between the undersigned Parties as follows-
1 . Temporary License
The City grants to DTSC, its contractors and subcontractors a license to enter the City Property to conduct the Scope of Work, defined below, which will or may include the following:
Term: The City grants DTSC, its agents, employees, authorized representatives, contractors, and subcontractors, (collectively referred to as "DTSC and its contractors" or "DTSC's contractors") a temporary license agreement for a term of five (5) years commencing as of the date of completion execution of this License (hereinafter "Term").
The Term of the Agreement may be extended subject to the same terms and conditions prior to the expiration of the initial Term, upon City Council approval and upon execution of an amendment.
1 Exhibit 2 714
Location: DTSC requests access to install and access all of the groundwater monitoring wells on the City Property.
Staging Area: Upon the execution of this License, the City and DTSC shall agree upon a location for the staging area for activities necessary or prudent to complete the Scope of Work, as defined below, at the City Property. If the staging area is on the City Property, DTSC and its contractors, at their sole expense, shall install a temporary fence and gates around the perimeter of the staging area to maintain staging area security, safety and eliminate interference with the sampling of the groundwater monitoring wells.
Scope of Work: DTSC shall conduct the specified monitoring well installation and groundwater monitoring activities pursuant to the DTSC's letter of request, dated February 13, 2023, and the L.A. County Environmental Health Drinking Water Program Work Plan Approval for Monitoring Well Construction, Permit Number SR0328934, dated March 9, 2023, which are attached and incorporated hereto as Exhibit "B".
DTSC will provide a minimum of 72-hours advance notice to the City's Director of Public Works ("DPW') of the date of the planned groundwater monitoring activities. DTSC must coordinate with and receive written approval from the DPW as to when each monitoring event will take place. The installation and development of the groundwater wells will require approximately three to four days, and the subsequent sampling of the groundwater monitoring wells will require three to four days to complete for each sampling event. No groundwater monitoring activities may be conducted during City -scheduled or City related events taking place as City Property.
DTSC shall conduct all work in accordance with an approved Health and Safety Plan, which is attached and incorporated hereto as Exhibit "C".
The activities discussed in this paragraph shall be referred to as the "Scope of Work." The License is limited to the activities described above, and all actions deemed necessary by DTSC in preparation for or termination of those activities. City does not grant permission for the performance of any other activities not agreed upon in writing by the City. In the event DTSC requires additional work on the City Property following completion of the activities described in Exhibit "B" ("Additional Work"), then DTSC will provide the City with a specified description of the proposed Additional Work for the City's review and will not proceed with the Additional Work unless the City provides prior written authorization.
The Agreement may be terminated by either party on 90-day written notice to the other party. Notwithstanding the foregoing, DTSC reserves its statutory and regulatory authority to obtain access to the City Property.
DTSC agrees to provide the City with analytical data, or any other data from the wells identified in this License, when these results are finalized and have been accepted by DTSC.
2. Manner of Work
DTSC agrees to utilize its best efforts to minimize noise, fumes, dust and other Exhibit 2 715
similar effects in conducting the Scope of Work and shall not otherwise interfere with the operations of the City Property.
3. (Reserved — No Textl
4. Insurance
DTSC is a self -insured governmental agency. Prior to entering the City Property to perform the activities permitted by this License, DTSC shall ensure that its authorized contractors provide DTSC with the general liability insurance certificate evidencing not less than the minimum coverage required by state law, and will name the City its officers, officials, employees, and agents shall be additional insureds under such liability policies. This provision shall also apply to any excess/umbrella liability policies.
DTSC Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City its officers, agents, employees and volunteers. The Certificate of Liability Insurance is attached hereto as Exhibit "D".
5. Restoration of Property
Promptly after performing the Scope of Work or at the expiration of the Term, whichever occur first, DTSC shall restore the City Property to the condition that existed prior to the execution of this License, including properly abandoning and destroying any monitoring wells installed by DTSC at the City Property in accordance with Part III (Destruction of Monitoring Wells) of the most current edition of the California Well Standards.
6. Potential Future Remediation Activities
The City acknowledges that DTSC may require access to the City Property from time to time in order to conduct sampling and monitoring activities. This License shall remain in effect during the Term of the Agreement or until the DTSC's monitoring activities are completed at the City Property.
7. Compliance With Applicable Laws
The DTSC agrees that all activities performed pursuant to this License shall comply with all applicable local, state and federal laws, including, but not limited to, statutes, regulations, codes, rules and ordinances.
DTSC warrants and certifies to the City that prior to any entry upon any portion of the City Property, DTSC's contractors have obtained at its sole cost and expense all governmental permits and authorizations of whatever nature required by any and all applicable governmental agencies (including the City) for DTSC's contractors performance of the Scope of Work.
3 Exhibit 2 716
8. Governing Law
This License shall be governed by and interpreted pursuant to California law.
9. Entire Agreement
The terms and conditions set forth herein constitute the entire understanding of the Parties relating to the subject matter of this License. This License may be amended only by written instrument signed by both Parties.
10. Waste Disposal
DTSC shall leave no Investigation -Derived Waste ("IDW") on the City Property.
DTSC must remove IDW as soon as the monitoring of the groundwater wells is completed. Further, DTSC must provide documentation to the City showing that DTSC and its contractors followed all statutes and regulations pertaining to the collection, labeling and disposal of purged groundwater.
11. Relationship of the Parties
The Parties expressly disavow any intent or desire to create a partnership, joint venture, joint enterprise, principal and agent, or any or other business relationship by entering into this License other than that of licensor and licensee.
12. Approval and Notices
Any approval, disapproval, demand or other notice which either party may desire or is required to give to the other party must be in writing transmission.
To the City:
City of Bell Gardens
7100 Garfield Ave
Bell Gardens, CA 90201
Attn: Director of Public Works and Facilities
Phone Number: (562) 806-7700
To-DTSC-
Hazardous Substances Engineer
5796 Corporate Avenue
Cypress, CA 90630
Phone: (714)484-5471
Attn: Farah Itani
4 Exhibit 2 717
IN WITNESS WHEREOF, the Parties hereto have caused this Temporary Access License Agreement to be executed the day and year first appearing in this Temporary Access License Agreement, above.
CITY OF BELL GARDENS: CALIFORNIA DEPARTMENT OF TOXIC
SUBSTANCES CONTROL:
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I101F1"1-
Name-
Title-
Title-
Date -
Date-
APPROVED AS TO FORM:
in
Stephanie Vasquez, City Attorney
5 Exhibit 2 718
EXHIBIT "A"
CITY PROPERTY
Exhibit 2
LEGEND
A,, tial, P G—,—,
Nora
........ ..I ... .... ...
ITS goo Gsl
CURRENT DEEP ZONE GROUNDWATER
MONITORING NETWORK WITH
DOWNGRADIENT PROPOSED WELLS
MW�Iga AND MW-20B
FIGURE 2
EXHIBIT "B"
SCOPE OF WORK
Exhibit 2 720
Department of Toxic Substances Control,. r
Meredith Williams, Ph.D., Director
Yana Garcia 5796 Corporate Avenue Gavin Newsom
Secretary for Governor
Environmental Protection Cypress, California 90630
February 15, 2023
Ms. Grissel Chavez
Director of Public Works
City of Bell Gardens
8327 Garfield Avenue
Bell Gardens, California 90201
SENT VIA ELECTRONIC MAIL
RE: ENCROACHMENT ON PUBLIC STREETS NEAR 6845 AND 6863 EAST
FLORENCE PLACE, BELL GARDENS, CALIFORNIA
Dear Ms. Chavez:
The Department of Toxic Substances Control (DTSC) is writing to you regarding encroachment requests to public streets adjacent to the above subject properties in the City of Bell Gardens, California.
DTSC's contractor, GSI Environmental Inc. (GSI), and its subcontractor, National Engineering and Consulting Group Inc. (NEC), are conducting environmental response actions for the J&S Chrome Plating and Chrome Crankshaft Company site (Site) located at 6863 and 6845 East Florence Place, Bell Gardens, respectively. This includes but is not limited to deep -zone groundwater monitoring well installation, development, and sampling of two wells (to be designated MW-19B and MW-20B), in addition to the collection and analysis of soil samples from the exposed vadose zone soil (approximately 75 — 105 feet depth interval) during drilling. Wells MW-19B and MW-20B are proposed to be located along Emil Avenue and in the parking lot of Ross Hall Auditorium at the Veterans Park, respectively. The installation of the wells is necessary to characterize the extent of groundwater contamination resulting from the previous operations at the Site. GSI and NEC are authorized to obtain or retrieve the permits needed to conduct the environmental response actions. ® Printed on Recycled Paper
Exhibit 2 721
Ms. Grissel Chavez
City of Bell Gardens
February 15, 2023