The suggested rates incorporate a 3% cost adjustment, adhering to the Agreement's maximum limit. Upon approval, these rates will come into effect on July 1, 2024, and will remain valid for 12 months. 249Exhibit 2
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
AGENDA REPORT
Item 8.
TO:
Honorable Mayor and City Council Members
FROM:
Michael B. O'Kelly, City Manager
BY:
Bernardo Iniguez, Director of Public Works/Facilities
Douglas Benash,
P.E., City Engineer
SUBJECT:
APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR THE SLURRY SEAL IMPROVEMENTS - ZONE 5 (CIP NO. 3929) DATE:
April 22, 2024
RECOMMENDATION:
It is staff's recommendation that the City Council:
1 .
Approve the plans and specifications for
the Slurry Seal Improvements Project - Zone 5
;
2 .
Authorize staff to solicit competitive bids and publish the Notice Inviting Sealed Bids (NIB); and 3 .
Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c).
BACKGROUND/DISCUSSION:
Engineering Staff has completed the design and construction documents for the Slurry Seal Improvements - Zone 5 (the “Project”). The Project scope of work consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Plans, Specifications, and Contract documents. The general items of work include slurry seal, cold milling, overlaying of existing AC Pavement, striping, markings, curb painting, and all other items not mentioned but indicated in the Project plans and specifications.
The construction documents, which include plans, specifications, and engineer estimate (PS&E) have been completed in accordance with the City’s internal procurement policies and the Public Contract Code.
The total contract period for this project is thirty-five (35) working days.
The seven street segments within the scope of the Project are listed below, along with the Public Works Corporation Yard parking lot which is in need of slurry sealing to extend the life of the pavement:
Zone 5
Gallant Street from Garfield Avenue to Ramish Avenue
Kress Avenue from Clara Street to Florence Avenue
Emil Avenue from Scout Street to Live Oak Street
Live Oak Street from Emil Avenue to Scout Avenue
Emil Avenue from Fry Street to Florence Place
Sudan Avenue from Fry Street to Florence Place
Fry Street from Emil Avenue to Perry Road
City Facility
Public Works Corporation Yard Parking Lot
Upon authorization by the City Council, staff will proceed with the bid phase of the Project, publishing the Notice Inviting Sealed Bids (NISB) in a local newspaper of general circulation and other electronic media, and posting the plans and 250
specifications on the City’s website. Bids will be publicly opened, and a contract will be awarded to the lowest responsive and responsible bidder at a future City Council meeting. The published NISB will state the time and place for receiving and opening of sealed bids and will distinctly describe the Project. The NISB will be published in accordance with Public Contract Code § 20164.
The Tentative Bid Schedule is as follows:
Bid Period April 24, 2024 – May 9, 2024 Mandatory Pre-Bid Meeting: May 1, 2024 at 9:00 AM Bidder Information Sheet Deadline May 6, 2024 at 5:00 PM Request for Information Deadline May 6, 2024 at 4:00 PM Bid Opening May 9, 2024 at 11:00 AM Anticipated Award of Contract June 10, 2024
DESIGN IMMUNITY
Government Code section 830.6 states in part, “Neither a public entity nor a public employee is liable for an injury caused by the plan or design of a construction of, or an improvement to, public property where such plan or design has been approved in advance of the construction or improvement by the legislative body of the public entity or by some other body or employee exercising discretionary authority to give such approval or where such plan or design is prepared in conformity with standards previously approved.”
In order to bid the Project and provide California design immunity, per Government Code section 830.6, the City Council must approve the plans and specifications prior to the construction bidding process.
The intent of Section 830.6 is to
prevent a judge or jury from second-guessing discretionary approvals made by the public agency and its employees regarding a plan or design for a construction project.
The plans and specifications for the Project are consistent with the City’s standards and the General Plan. Staff’s recommendation for City Council approval of the plans and specifications is intended to avail the City of the immunities set forth in Government Code section 830.6, prior to proceeding with construction of the Project. Through the City Council’s approval, the Director of Public Works/Facilities, as the City’s project manager, would be authorized to act on the City’s behalf in approving any necessary alterations or modifications of the plans and specifications throughout the course of the Project.
ENVIRONMENTAL ANALYSIS:
Pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code §§ 21000, et seq.) and CEQA Guidelines (California Code of Regulations, Title 14, §§ 15000, et seq.), the City conducted an environmental assessment. Based on the environmental assessment, the Project was determined to be categorically exempt pursuant to CEQA Guidelines § 15303 (Class 1 – Existing Facilities). A Notice of Exemption for the Project will be prepared and filed with the L.A. County Registrar Recorder’s Office.
CONCLUSION:
Upon authorization by the City Council, staff will proceed with the bid phase of the Project.
FISCAL IMPACT:
The City’s FY 23-24 CIP budget includes $100,000 of Measure M Funds, $100,000 of Measure R Funds, and $24,100 of Gas Tax funds to complete the Project. The Public Works Corporation Yard parking lot slurry seal will be funded through the Gas Tax fund allocation.
251
The estimated project expenditures are as follows:
Design (9%)
$15,800
Geotechnical Work
N/A
Survey Work
N/A
Project Management (4%)
$7,000
Construction Management & Inspection (7.5%)
$13,200
Funding Administration (1.5%)
$2,600
Street Slurry Seal Estimated Construction Cost
$166,100
PW Corporation Yard Parking Lot Estimated Construction Cost $9,400
Labor Compliance (actual cost)
N/A
Contingency (5%)
$8,800
Publication & Misc. Costs
$1,200
TOTAL ESTIMATED PROJECT COST
$224,100
ATTACHMENTS:
Description
Exhibit 1 - NISB - Slurry Seal Improvements Zone 5 (CIP No. 3929)
Exhibit 2 - Zone Map
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney and/or Susie Altamirano, Assistant City Attorney Manuel Carrillo, Director of Finance and Administrative Services 252
NOTICE INVITING SEALED BID
FOR
SLURRY SEAL IMPROVEMENT ZONE 5
CIP NO. 3929
IN THE CITY OF BELL GARDENS
PUBLIC NOTICE IS HEREBY GIVEN that the City of Bell Gardens as AGENCY, invites sealed bids for the above-stated project and will r eceive such bids in the offices of the City Clerk, City Hall, 7100 South Garfield Avenue, Bell Gardens, California 90201, up to the hour of 11:00 AM on May 9, 2024, at which time they will be publicly opened.
Copies of the Plans, Specifications, and contract d ocuments are available on the City’s website at
https://www.bellgardens.org/i-want-to/view-bids-rfps/rfps-and-bids . To be on the Plan Holders List for this project, each bidder must submit a Bidder’s Information Sheet which is also available on the City’s website , to [email protected] . Bids will not be accepted unless the bidder is on the Plan Holder List. All Bidder Information Sheets are required to be submitted no later than 5:00 PM on May 6, 2024. Bids will not be accepted unless the Bidder Information Sheet is sub mitted and logged onto the plan holders list. Failure to submit the Bidder Information Sheet by t he deadline noted above will result in declaring any submitted bids as non-responsive.
To comply with SB 854, beginning January 1, 2015 the following applies:
1. No contractor or subcontractor may be listed on a bid proposal for public works project (submitted on or after March 1, 2015) unles s registered with the Department of Industrial Relations (DIR) pursuant t o Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
2. No contractor or subcontractor may be awarded a contract for public works on a public works project awarded on or after April 1, 2 015, unless registered with the DIR.
3. The project is subject to compliance monitoring and enforcement by the DIR.
4. Require the prime contractor to post job site no tices prescribed by regulation (regulation not created yet) or the City must post the notices itself.
The Contractor shall fill in the Department of Indu strial Relations (DIR) Contractor Registration Number Form provided in Appendix “B” and submit it with the sealed Bid.
253Exhibit 1
Attendance at a pre-bid meeting is mandatory and will be held on Wednesday, May 1, 2024 at 9:00 AM at City Yard office, 7100 South Garfield Avenue, Bell Gardens, California 90201. All Prime Contractors are required to have a representative attend and sign in at the pre-bid meeting. Failure to comply with this attendance and sign in requirements will result in Bidder’s proposal being found non-responsive to the required procedures.
Any contract entered into pursuant to this notice w ill incorporate the provisions of the State Labor Code. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per hourly wages for each craft, classification or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file at the City Hall, City of Bell Gardens, 7100 S outh Garfield Avenue, Bell Gardens, California 90201, and are available to any interested party on request.
Attention is directed to the provisions of Section 1777.5 (Chapter 1141, Statutes of 1968) and 1777.5 of the Labor Code concerning the employm ent of apprentices by the Contractor or any such subcontractor under him. Af firmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, age, marital status, ancestry, sex, religion, or handicap will also be required.
The AGENCY will deduct 5 percent retention from all progress payments as specified in Section 9-3.2 of these specifications. The Contract or may substitute an escrow holder surety of equal value to the retention. The Contrac tor shall be beneficial owner of the surety and shall receive any interest thereon. Con tractor shall provide AGENCY with weekly payroll reports.
The AGENCY hereby affirmatively ensures that minori ty business enterprises will be afforded full opportunity to submit bids in respons e to this notice and will not be discriminated against on the basis of race, color, national origin, age, marital status, ancestry, sex, religion, sexual orientation or handicap in any consideration leading to the award of contract.
In entering into a public works contract, or a subc ontract, to supply goods, services, or material pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.
Bids must be prepared on the approved Proposal forms or copies thereof in conformance with the Instructions to Bidders and submitted in a sealed envelope plainly marked on the outside as follows:
254Exhibit 1
SLURRY SEAL IMPROVEMENT ZONE 5
C.I.P. NO. 3929
The bid must be accompanied by cash, a certified or cashier’s check, or bidder’s bond, issued by an “admitted surety insurer” made payable to the AGENCY for an amount no less than 10 percent of the total base bid amount.
All bidders shall be licensed in accordance with th e provisions of the Business and Professions Code and shall possess a State Contractor’s License, Class A, at the time of bid submittal. The successful Contractor and each of his subcontractors will be required to possess a Business License from the City.
The liquidated damages for this project is five hundred dollars ($500.00) per calendar day the project is not completed within the contract time.
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advertisement for a period of sixty (60) days.
The Contractor shall complete all work in every det ail within thirty-five (35) working days , after the effective date in the Notice-to-Proceed with the Work to be issued by the CITY
BY ORDER OF the City of Bell Gardens, California.
Dated: April 22, 2024
255Exhibit 1
SLURRY SEAL IMPROVEMENT ZONE 5C.I.P. NO. 3929 INFRASTRUCTUREENGINEERSa Bowman company LOCATION MAPLEGEND:
PROJECT LOCATION MAP256 Exhibit 2
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
AGENDA REPORT
Item 9.
TO:
Honorable Mayor and City Council Members
FROM:
Michael B. O'Kelly, City Manager
BY:
Bernardo Iniguez, Director of Public Works/Facilities
SUBJECT:
CONSIDERATION OF A RESOLUTION APPROVING AN AGREEMENT WITH NATIONAL
AUTO FLEET GROUP FOR THE PURCHASE OF ONE PUBLIC WORKS VEHICLE DATE:
April 22, 2024
RECOMMENDATION:
It is staff’s recommendation that the City Council adopt the attached Resolution approving an Equipment Procurement Agreement with National Auto Fleet Group for the purchase of one Public Works vehicle for a total of $50,624.61 under Sourcewell Contract No. 091521-NAF.
BACKGROUND/DISCUSSION:
Bell Gardens Municipal Code Section 3.04.100(E) allows for an exception to the City’s purchasing policy when the supplier offers the same or better price, terms and conditions as a supplier offered as the lowest responsible bidder under a competitive procurement conducted by another city or public agency.
Sourcewell, previously known as the National Joint Powers Alliance, is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative cost-effective procurement solutions to its members due to receiving volume-type pricing. Participation is open to all levels of governmental entity, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Bell Gardens is a member of Sourcewell, and membership entitles the City to access competitively bid national contracts resulting in lower priced vehicles due to economies of scale. The City, as a public agency, can procure vehicles through a cooperative agreement from Sourcewell.
On July 28, 2021, Sourcewell released a Request for Proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories. On September 14, 2021, National Auto Fleet Group submitted a proposal and on November 4, 2021, National Auto Fleet Group was awarded Sourcewell Contract No. 091521-NAF.
The Public Works Department is requesting the replacement of the vehicle below:
Vehicle to be Replaced
Replacement Vehicle
Replacement Cost
1993 Ford Ranger 2024 Ford F-250 (2WD Reg Cab) $50,624.61 Description and Condition of Vehicle to be Replaced
Vehicle No. C169 (1993 Ford Ranger) was a truck that was involved in a collision in 2022 and was no longer operable due to severe damage. Since the vehicle was 29 years old and at the end of its useful life, it was auctioned in September 2022 instead of being repaired. The vehicle’s final odometer reading was 184,000 miles. It was used for daily right-of-way maintenance, alley clean-ups, and litter abatement. Although the division has been operating 257
with a reduced fleet, the procurement of the replacement vehicle will allow field crews to respond and complete work orders more efficiently.
CONCLUSION:
If approved, the estimated delivery for the vehicles is approximately 10 months based on the vehicle manufacturing industry.
FISCAL IMPACT:
The City’s FY 2023-2024 Public Works budget includes sufficient general funds for the purchase of the vehicle for the Utility/Contracts Division.
ATTACHMENTS:
Description
Exhibit 1 - Resolution No. 2024-24
Exhibit 2 - Agreement with Exhibits
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney and/or Susie Altamirano, Assistant City Attorney Manuel Carrillo, Director of Finance and Administrative Services 258
RESOLUTION NO. 2024-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEL L
GARDENS, CALIFORNIA, APPROVING AN AGREEMENT BY AND
BETWEEN THE CITY OF BELL GARDENS AND 72 HOUR LLC, D BA
NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF ONE
PUBLIC WORKS VEHICLE
WHEREAS, under Section 3.04.100E of the Bell Gardens Municip al Code, the City’s purchasing policy allows for an exception wh en the supplier offers the same or better price, terms and conditions as a supplier of fers the lowest responsible bidder under a competitive procurement conducted by another city or public agency; and
WHEREAS, Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the S tate of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative p rocurement solutions to its members; and
WHEREAS, on July 28, 2021, Sourcewell released a Request for Proposals for the procurement of Automobiles, SUVs, Vans, and Lig ht Trucks with Related Equipment and Accessories (RFP #091521); and
WHEREAS, on September 14, 2021, 72 Hour LLC, dba National A uto Fleet Group submitted a proposal and on November 4, 2021, 72 Hour LLC, dba National Auto Fleet Group was awarded Sourcewell Contract #091521-NAF; and
WHEREAS, the City of Bell Gardens is a member of Sourcewell and as a member, the City is entitled to access competitively bid national contracts; and
WHEREAS, the City of Bell Gardens Public Works Department i s in need of replacing one vehicle that was rendered inoperable; and
WHEREAS, there is sufficient funding in the City’s approved FY2023-2024 budget for the purchase of the vehicle; and
WHEREAS, the City desires to enter into an agreement with 7 2 Hour LLC, dba National Auto Fleet Group for the purchase of one Public Works vehicle under contract #091521-NAF for a total cost of $50,624.61.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council finds that the above recitals are true and correct and incorporate herein.
SECTION 2. The City Council finds that the City has complied w ith local, state 259Exhibit 1
Resolution No. 2024-24
2 of 3
and federal requirements for procurement as members of Sourcewell.
SECTION 3. The City Council hereby approves an agreement with 72 Hour LLC, dba National Auto Fleet Group for the purchase of one Public Works vehicle for a total cost of $50,624.61.
SECTION 4. The City Council further authorizes the City Manage r to execute the agreement with 72 Hour LLC, dba National Auto F leet Group consistent with this resolution along with any ancillary documents reaso nably necessary to effectuate the intent of this Resolution.
SECTION 5 . The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of or iginal resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED, and ADOPTED this 22 nd day of April, 2024.
THE CITY OF BELL GARDENS
Gabriela Gomez, Mayor
APPROVED AS TO FORM: ATTEST:
Stephanie Vasquez Daisy Gomez
Attorney City
260Exhibit 1
Resolution No. 2024-24
3 of 3
I, ____________________, City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. ___________was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on ___________________, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
261Exhibit 1
1 2024
EQUIPMENT PROCUREMENT AGREEMENT
(Procurement: Public Works Vehicle Purchase)
(Parties: City of Bell Gardens and 72 Hour LLC, dba National Auto Fleet Group)
THIS EQUIPMENT PROCUREMENT AGREEMENT (hereinafter, “Agreement”) is made and entered into this ___________ day of _________________ 20 24 by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, “City”) and 72 HOUR LLC, dba NATIONAL AUTO FLEET GROUP (hereinafter, “Vendor”). For the purposes of this Agreement, City and Vendor may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to City or Vendor interchangeably.
RECITALS
WHEREAS, City is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and
WHEREAS, City desires to purchase one (1) 2024 Ford Super Duty F -250 SRW (F2A) XL 2WD Reg Cab 8’ Box 142” WB, Factory Order; and
WHEREAS, per Section 3.04.100(E) (Exceptions) of Chapter 3. 04 (Purchasing System) of the Bell Gardens Municipal Code (hereinafter, “Section 3. 04.100”), the purchasing policy may be dispensed with when supplies, services or equipment can be produced from a supplier who offers the same or better prices, terms and/or conditions as the supplier previously offered as the lowest responsible bidder under competitive procurement conducted by another city or public agency; and
WHEREAS, on July 28, 2021 , Sourcewell (hereinafter “Sourcewell”) issued a Request for Proposals (RFP) for the procurement of Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories (RFP #091521); and
WHEREAS, on September 14, 2021, Vendor submitted a proposal; and
WHEREAS, on November 4, 2021 , Vendor was awarded Sourcewell Contract #091521-NAF (hereinafter “Sourcewell Contract”); and
WHEREAS, as authorized under Section 3.04 .100(E) of the Bell Gardens Municipal Code but such to certain terms and conditions set for th, City wishes to avail itself to the opportunity to purchase a vehicle that meet s the specifications of the Sourcewell Contract at the same unit pricing and rates given to Sourcewell under the Sourcewell Contract; and
WHEREAS, City desires to enter into an agreement with Vendor for the purchase of one (1) 2024 Ford Super Duty F -250 SRW (F2A) XL 2WD Reg Cab 8’ Box 142” WB, Factory Order upon the conditions set forth below.
262Exhibit 2
2 NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, the Parties agree as follows:
Section 1. DESCRIPTION OF EQUIPMENT AND SERVICES.
A. Subject to all the terms and conditions of this Agreement, Vendor agrees to sell and deliver that certain vehicle listed in Vendor Quote ID 28445, dated April 5, 2024 (hereinafter “Quotation”). A true and correct copy of the Quotation is attached and incorporated hereto as Exhibit “A”. For purposes of this Agreement, the capitalized term “ Vehicle” shall refer to the vehicle listed in the Sourcewell RFP.
The unit prices charged by Vendor to City for the Vehicle listed in the Quotation shall be no greater than the unit prices charged to Sourcewell under the Sourcewell RFP. Except as otherwise provided herein the Vehicle shall in all respects meet the specifications for identical vehicles set forth under the Sourcewell RFP and shall be subject to all warranties set forth under the Sourcewell RFP and Sourcewell Contract (Collectively referred to as “Sourcewell Documents”). A true and correct copy of the Sourcewell Documents are attached and incorporated hereto as Exhibit “B”.
B. Vendor’s performance under this Agreement includes all transportation services, labor, material, tools and equipment necessary for Vendor to complete its delivery and off -loading of the Vehicle at the location(s) specified by the City Representatives in a good workmanlike manner. Vendor shall not commence the delivery of the Vehicle until such time as C ity issues a written notice to proceed (hereinafter, the “Notice to Proceed”) with the delivery, which notice shall specify the date, time and location of the delivery along with such other written instructions as may be provided by the City Representatives.
C. Vendor shall perform all services and tasks contemplated under this Agreement continuously and with due diligence. Vendor shall, among other things, be responsible for the delivery of the Vehicle to City and shall also provide its delivery personnel with all equipment and tools necessary to move the Vehicle from Vendor’s delivery of the Vehicle to the location(s) specified by the City representatives. City shall in no way be responsible for undertaking th e delivery of the Vehicle with its own personnel or any other contracted third-party, nor shall City be responsible for providing Vendor’s personnel with training, tools or equipment required to deliver the Vehicle. The Vehicle shall be delivered to City within three hundred and thirty (330) days from City’s issuance of the written Notice to Proceed.
D. The Vehicle shall be subject to inspection by City and may be rejected by City if the Vehicle does not meet the specifications called for under this Agreement or are otherwise broken or defective. The Vehicle shall be considered accepted upon City’s issuance of a written Notice of Acceptance, which shall not be unreasonably withheld or delayed. At any time prior to the issuance of a Notice of Acceptance, City may reject, return and demand the replacement of the Vehicle which does not meet the required specifications or are broken or defective and the cost of returning 263Exhibit 2
3 and replacing the Vehicle shall b e borne solely and exclusively by Vendor. At City’s option, the Vehicle that is rejected and returned by C ity shall be promptly replaced by Vendor or the cost of such Vehicle shall be credited or refunded to City. No payment shall be required until replac ement is complete. Vendor shall replace any and all Vehicles lost during delivery. Prior to the issuance of such Notice of Acceptance, Vendor, at Vendor’s sole cost and expense, shall be required to make all such repairs, modifications or corrections to the Vehicle as may be necessary to ensure that the Vehicle will perform in accordance with the agreed specifications or replace any and all defective or incompatible parts as may be necessary to ensure that the Vehicle will perform in accordance with the established specifications.
E. City’s acceptance of the Vehicle shall be conditioned upon the final inspection and performance testing of the Vehicle by City, as specified under Section 5 of this Agreement, below, to ensure that the Vehicle satisfies the requirements of the City and is capable of performing in accordance with performance standards set forth in the specifications of the Sourcewell RFP. C ity reserves the right to direct to replace, at no additional cost to C ity, any Vehicle which is determined to be damaged, defective or other non-compliant with such specifications.
F. Risk and Title. Vendor shall bear risk of loss of the Vehicle, including any damage sustained during transportation to the delivery site. Risk in the Vehicle shall pass to City upon delivery. Transfer of title of Vehicle shall pass to City upon payment.
Nothing in this subsection shall operate to restrict, limit or modify; (i) the right of City to reject or withhold acceptance of any Vehicle that is damaged, defective or which otherwise fails to meet the specifications called for herein; or (ii) the right of City to pursue any other remedies under this Agreement in the event the Vehicle is defective or fails to meet specifications or upon Vendor’s breach of any ongoing duties or obligations set forth under this Agreement.
Section 2. STANDARD OF CARE.
A. Vendor represents, acknowledges and agrees as follows:
1. Vendor shall perform all work and services contemplated under this Agreement skillfully, competently and to the highest standards applicable to the Vendor’s field;
2. Vendor shall perform all work in a manner reasonably satisfactory to the City;
3. Vendor shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.);
4. Vendor understands the nature and scope of the work to be performed 264Exhibit 2
4 under this Agreement as well as any and all schedules of performance;
5. All of Vendor’s employees and agents (including but not limited to Vendor’s subcontractors and subconsultants) possess sufficient skill, knowledge, training and experience to perform those services and tasks contemplated under this Agreement; and
6. All of Vendor’s employees and agents (including but not limited to Vendor’s subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement.
The Parties acknowledge and agree that the City’s acceptance of any work performed by or on Vendor’s behalf shall not constitute a release of any defects or damage to the Vehicle undetectable or otherwise unknown to C ity at the time of acceptance. The Parties further acknowledge, understand and agree that City has relied upon the foregoing representations of Vendor, including but not limited to the representation that possesses the skills, training, knowledge and experience necessary to perform all services and tasks contemplated under this Agreement in a skillful and competent manner.
Section 3. REPRESENTATIVES
A. City Representative . For the purposes of this Agreement, the Agreement administrator and City ’s representative shall be Bernardo Iniguez , Director of Public Works/Facilities and his designee (hereinafter, the “City Representative”).
It shall be Vendor’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services and Vendor shall refer any decisions which must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.
B. National Auto Fleet Group Representative. For the purposes of this Agreement Jesse Cooper , Account Manager, is hereby designated as the principal and representative of Vendor authorized to act on its behalf with respect to Vendor’s performance under this Agreement and to make all decisions in connection therewith (the “National Auto Fleet Group Representative”). Notice to the National Auto Fleet Group Representative shall be written to constitute notice to Vendor.
Section 4. VENDOR’S PERSONNEL
A. Vendor represents that it has, or will secure at its own expense, all personnel required to perform the services and tasks required under this Agreement. All such services will be performed by or under its supervision, and all personnel engaged in the wor k shall possess the qualifications, permits and licenses required by 265Exhibit 2
5 applicable law to perform such services.
B. Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreeme nt, and compliance with all reasonable performance standards established by City.
C. In the event that City, in its sole and absolute discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned to perform services pursuant to this Agreement, shall remove any such person immediately upon receiving notice from City of the desire of City for the removal of such person or persons.
D. Vendor shall be responsible for payment of all employees’ and subconsultants’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security.
E. Permits and Licenses . Vendor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a City business license.
Section 5. TESTING AND INSTRUCTION ON OPERATION AND MAINTENANCE
City’s personnel in coordination with Vendor’s personnel shall have a period of thirty (30) calendar days from the date the Vehicle is delivered to run performance tests of the Vehicle in order to determine whether or not the Vehicle meets specifications, is not damaged and is functioning properly. Vendor, during the testing and inspection period contemplated herein, shall also provide City personnel with instruction and training on the property operation and maintenance of the Vehicle and shall supply City with true and correct copies of all technical specifications, operating manuals and other materials relating to the maintenance, upkeep and operation of the Vehicle. The foregoing shall be in addition to and not in lieu of any training program specified under the Sourcewell RFP.
Unless otherwise notified in writing, the Vehicle shall be deemed accepted following the end of the 30 -day testi ng and instruction period. C ity’s issuance of notification of conditions, circumstances or other factors whi ch make the C ity unwilling to accept the Vehicle shall toll, the expiration of the 30 -day testing and instruction period as to the Vehicle.
Section 6. WARRANTIES
Vendor shall extend to C ity all such warranties for the Vehicle provided to Sourcewell under the Sourcewell RFP and Sourcewell Contract subject to the same terms and conditions set forth therein, including but not limited to the warranties referenced under Section 2(B) of the Sourcewell Contract.
Section 7. COMPENSATION
A. Compensation for Equipment. Vendor shall sell and deliver the Vehicle referenced 266Exhibit 2
6 in the Quotation at unit pricing that is no greater than the unit pricing provided to Sourcewell for an identical vehicle under the Sourcewell Documents. The foregoing notw ithstanding, in no event may Vendor’s total aggregate compensation for the sale and delivery of the Vehicle exceed the aggregate sum of FIFTY THOUSAND SIX HUNDRED TWENTY -FOUR DOLLARS AND SIXTY- ONE CENTS ($50,624.61) (the “Not-to-Exceed Amount”).
Section 8. PROHIBITED INTERESTS
Vendor warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for Vendor, to solicit or secure this Agreement. Further, Vendor warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Vendor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, C ity shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
Section 9. INDEPENDENT CONTRACTOR
Vendor will act hereunder as an independent contractor. This Agreement shall not an d is not intended to constitute as an agent, servant, or employee of C ity and shall not and is not intended to create the relationship of partnership, joint ven ture or association between City and Vendor.
Section 10. RECORDS AND INSPECTION
Vendor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years. C ity shall have access, without charge, upon reasonable notice, during normal business hours to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities. This right inspection shall not extend to the makeup of lump sum prices, day rates, or profit margins.
Section 11. CONFLICTS OF INTEREST
Vendor hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with in connection with this project. Vendor hereby warrants for itself, its employees, and subcontractors that no such person shall en gage in any conduct which would constitute a conflict of interest under any City ordinance, state law or federal statute. Vendor agrees that a clause substantially similar to this Section shall be 267Exhibit 2
7 incorporated into any sub -contract that executes in connec tion with the performance of this Agreement.
Section 12. INDEMNIFICATION
Vendor shall indemnify, defend and hold harmless the City, its elected and appointed officials, commissioners, officers, employees, agents and volunteers for the same types of loss, claims, suits, actions, damages and causes of action and to the same extent afforded the Sourcewell, Sourcewell’s officials, commissioners, officers, agents, employees and volunteers.
Section 13. INSURANCE
Vendor shall at all times during its period of performance under this Agreement maintain all policies of insurance at the same coverage levels and of the same type and scope as set forth under Section 18 of the Sourcewell Contract.
Section 14. MUTUAL COOPERATION
A. City shall provide all pertinent data, documents and other requested information as is reasonably available for the proper performance of Vendor services.
B. In the event any claim or action is brought against C ity relating to Vendor’s performance in connection with this Agreement, Vendor shall render any reasonable assistance that City may require.
Section 15. TERMINATION FOR CONVENIENCE; TERMINATION FOR CAUSE
A. Termination for Convenience . Prior to the issuance of C ity’s written Notice to Proceed, C ity may i mmediately terminate this Agreement, inclusive of the purchase of the Vehicle and the Related Services, without cause, without liability and free of any charge or cost to City. After the City’s issuance of a written Notice to Proceed, City may immediately terminate this Agreement for convenience and without cause. Such termination for convenience shall be made in writing signed by the City Representative specifying the effective date of such termination.
Vendor may only terminate this Agreement for cause . Except as otherwise provided herein, in the event of C ity’s termination of this Agreement for convenience, Vendor shall be compensated for the Vehicle delivered to and accepted by City and for such services performed up to the effective date of the termination.
B. Termination for Cause . In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of defau lt (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall 268Exhibit 2
8 specify: (i) the nature of th e Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth under subsection 15(C) below or if a cure is not reasona bly possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the app licable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) Vendor’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) Vendor’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to Vendor, whether voluntary of involuntary; (iv) Vendor’s refusal or failure to perform or observe any co venant, condition, obligation or provision of this Agreement; and/or (v) C ity’s discovery that a statement representation or warranty by relating to this Agreement is false or erroneous in any material respect.
C. Vendor shall cure the following Events of Defaults within the following time periods:
1. Within ten (10) calendar days of City’s issuance of a Default Notice for any failure to timely provide City or its agents with any information and/or written reports, documentation or work product which Vendor is obligated to provide to City or its agents under this Agreement. Prior to the expiration of the 10 -day cure period, Vendor may submit a written request for additional time to cure the Event of Default upon a showing that it has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10 -day cure period. The foregoing notwithstanding, City shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 10-day cure period; or
2. Within fifteen (15) calendar days of C ity’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 15-day cure period, may submit a written request for additional time to cure the Event of Default upon a showing that has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, C ity shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds fifteen (15) calendar days from the end of the initial 15-day cure period.
If an Event of Default relates to a material falsehood or misrepresentation set forth in the Vehicle specifications that is not susceptible to a cure, City in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this 269Exhibit 2
9 Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by City.
D. Except as otherwise s pecified in this Agreement, C ity shall cure any Event of Default asserted by within forty -five (45) calendar days of Vendor’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, City may submit a written request for additional time to cure the Event of Default upon a showing that City has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period.
The foregoing notwithstanding, an Event of Default dealing with C ity’s failure to timely pay any undisputed sums to shall be cured by City within thirty (30) calendar days from the date of Vendor’s Default Notice to City.
E. City, in its sole and absolute discretion, may also immediately suspend Vendor’s performance under this Agreement (or the performance of any specific task or function performed by under this Agreement) pending Vendor’s cure of any Event of Default by giving written notice of City’s intent to suspend Vendor’s performance (hereinafter, a “Suspension Notice”). City may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, National Auto Feel Group shall be compensated only for those services and tasks which have been rendered by to the reasonable satisfaction of C ity up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of City shall operate to prohibit or otherwise restrict C ity’s ability to suspend this Agreement as provided herein.
F. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
G. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to City at law or under this Agreement in the event of any breach of this Agreement, City, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
1. Upon written notice to Vendor, the C ity may immediately terminate this Agreement in whole or in part;
2. Upon written notice to Vendor, the City may extend the time of performance;
3. The City may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for Vendor’s breach of the Agreement, 270Exhibit 2
10 obtain specific performance from Vendor or to terminate the Agreement; or
4. The City may exercise any other available and lawful right or remedy.
H. In the event City is in breach of this Agreement, Vendor’s sole remedy shall be the suspension or termination of this Agreement and /or the recovery of any unpaid sums lawfully owed to under this Agreement for completed services and tasks. In no event shall Vendor be entitled to receive more than the amount that would be paid to for the full performance of the services required by this Agreement.
I. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
Section 16. FORCE MAJEURE
Vendor shall not be liable for any failure to perform if p resents acceptable evidence, in City’s reasonable judgment, that such failure was due to causes beyond the control and without the fault or negligence of Vendor. In the event that a FORCE MAJEURE ev ent materially increases the Vendor’s costs of performance hereunder then C ity shall make an equitable contribution to all such increased costs of performance to the extent that such costs are not covered by Vendor’s insurances.
Section 17. NOTICES
Any notices, bills, invoices, or reports required by this Agreemen t shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during Vendor and C ity’s regular business hours; or (b) on the third business day fol lowing deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.
If to CITY: If to NATIONAL AUTO FLEET GROUP:
City of Bell Gardens
7100 S. Garfield Avenue
Bell Gardens, CA 90201
Attn: Bernardo Iniguez, Director of
Public Works
National Auto Fleet Group Fleet Management
490 Auto Center Drive
Watsonville, CA 95076
Attn: Jesse Cooper
Phone: (855) 289-6572
Section 18. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
In the performance of this Agreement, shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, 271Exhibit 2
11 marital status, national origin , ancestry, age, physical or mental handicap, medical condition, or sexual orientation or other basis prohibited by law. will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
Section 19. PROHIBITION AGAINST ASSIGNMENT
Vendor shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without C ity’s prior written consent, which shall not be unreasonably withheld or delayed and any attempt to do so shall be void and of no effect.
City shall not be obligated or liable under this Agreement to any party other than Vendor.
Section 20. ATTORNEY FEES
In the event that City or Vendor commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney’s fees.
Section 21. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. Th is instrument contains the entire Agreement between C ity and Vendor with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by both City and Vendor.
Section 22. GOVERNING LAW; JURISDICTION
This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.
Section 23. SEVERABILITY
Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.
272Exhibit 2
12 Section 24. AMENDMENT; MODIFICATION
No amendment, modification or supplement of this Agreement shall be valid or binding unless executed in writing and signed by both Parties, su bject to C ity approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.
Section 25. CAPTIONS
The captions used in this Agreement are solely for reference and the convenience of the parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.
Section 26. AUTHORIZATION
Both parties represent and warrant that the person executing this Agreement on behalf of each party is an authorized agent who has actual authority to bind each party to each and every term, condition, and obligation of this Agreement and that all re quirements of each party have been fulfilled to provide such actual authority.
Section 27. SURVIVAL OF PROVISIONS AND OBLIGATIONS
Any provision of this Agreement, which by its nature must be exercised after termination of this Agreement, will survive termination and remain effective for a reasonable time. Any obligation that accrued prior to termination of this Agreement will survive termination of this Agreement.
Section 28. EXECUTION
This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
273Exhibit 2
13 TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.
CITY OF BELL GARDENS NATIONAL AUTO FLEET GROUP FLEET
MANAGEMENT, INC.
By:_____________________________ By:_____________________________ Michael B. O’Kelly, City Manager
Date:_______________ Date:__________________
Approved as to form:
By:
Stephanie Vasquez, City Attorney
274Exhibit 2
14 EXHIBIT “A”
QUOTATION
275Exhibit 2
276Exhibit 2
277Exhibit 2
278Exhibit 2
279Exhibit 2
280Exhibit 2
281Exhibit 2
282Exhibit 2
15 EXHIBIT “B”
SOURCEWELL DOCUMENTS
283Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
RFP #091521
REQUEST FOR PROPOSALS
for
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Proposal Due Date: September 15, 2021, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories to result in a contracting solution for use by its Participating Entities. Sou rcewell Participating Entities include thousands of governmental, higher education, K -12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 15, 2021, at 4:30 p.m. Central Time, and late proposals will not be considered.
Solicitation Schedule
Public Notice of RFP Published: July 28, 2021
Pre-proposal Conference: August 25, 2021, 10:00 a.m., Central Time Question Submission Deadline: September 8, 2021, 4:30 p.m., Central Time Proposal Due Date: September 15, 2021, 4:30 p.m., Central Time Late responses will not be considered.
Opening: September 15, 2021, 6:30 p.m., Central Time
See RFP Section V.G. “Opening”
284Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements, and results in cooperative purchasing solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted suppliers’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
• Federal and state government entities
1;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
In Canada, Sourcewell’s contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; • Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly-funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities;
1 Pursuant to HAR §3 -128-2, the State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity.
285Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
• Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; • Members of the Rural Municipalities of Alberta (RMA) and their represented Associations: MASH (municipalities, academic institutions, schools and hospitals) and MUSH (municipalities, universities, schools and hospitals) sectors, and other governmental agencies eligible to use the Sourcewell contracts. MASH and MUSH sector refers to regional, local, district or other forms of municipal government, school boards, publicly-funded academic, health and social service entities, as well as any corporation or entity owned or controlled by one or more of the preceding entities, including but not limited to represented associations, Saskatchewan Association of Rural Municipalities ("SARM"), Association of Manitoba Municipalities ("AMM"), Local Authorities Services/Association of Municipalities Ontario ("LAS/AMO", excluding the cities of Toronto and Ottawa), Nova Scotia Federation of Municipalities (“NSFM”), Federation of Prince Edward Island Municipalities (“FPEIM”), Municipalities Newfoundland Labrador (“MNL”), Union of New Brunswick Municipalities (“UNBM”), North West Territories Association of Communities ("NWTAC") and their members.
RMA Participants may include all not-for-profit agencies for Canadian provinces and territories.
For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for- vendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a purchase order issued directly to the contracted supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.
To meet Participating Entities’ needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In the United States each state-level procurement department receives notice for possible re-posting.
Proof of publication will be available at the conclusion of the solicitation process.
II. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.
286Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories, including, but not to be limited to:
a. Vehicles of the following types and classifications:
i. Automobiles: mini, subcompact, compact, coupe, sedan, and full-size; ii. Sport Utility Vehicles: cross-over, light duty, and heavy duty; iii. Vans: passenger and cargo;
iv. Trucks: light duty, half ton, three-quarter ton, and one ton; and v. Vehicles of the varieties described in subsections 1. a. i – iv. above, with upfitting designed for Public Safety applications, such as equipment, lighting, technology, and accessories.
b. A wide range of vehicles by: 1) engine type, to include conventional internal combustion, natural gas or propane autogas, hybrid or alternative fuel, and electric powered solutions; 2) seating or cargo configurations, drive train options, and trim levels; and, 3) optional equipment offerings.
c. Proposers may include related equipment, accessories, supplies, parts, and services to the extent that the solutions are an incidental portion of the response.
2. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:
a. Ambulance and Emergency Medical Transport Vehicles, with Related Equipment, Accessories, And Supplies (RFP #022118);
b. Firefighting Apparatus, with Related Equipment, Accessories, and Supplies (RFP #022818);
c. Class 4-8 Chassis with Related Equipment, Accessories, and Services (RFP #060920); d. School Buses with Related Accessories, Supplies, Parts, and Services (RFP #063020); and, e. Electric Vehicle Supply Equipment and Related Services (RFP #042221).
Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed.
287Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting contract If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.
Sourcewell desires the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.
D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four years, with an optional one year extension that may be offered based on the best interests of Sourcewell and its Participating Entities.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $300 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the 288Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.
The proposer’s Marketing Plan should demonstrate proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as proposer’s sales and service capabilities. It is expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.
2. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves the right to verify proposer’s information and may request clarification from a proposer, including samples of the proposed equipment or products.
3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.
4. A proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the proposer’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP.
289Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
2. The proposer’s not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be billed to a Participating Entity . However, it is permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).
Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the proposer. Additionally, p roposers should clearly describe any unique distribution and/or delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an adm inistrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a ca lendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation.
To request a modification to the template Contract, a proposer must submit the Exceptions to Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the time of the proposal submission will be considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested alternative language.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded supplier for signature.
290Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Supplier Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer’s proposal status to INCOMPLETE. The proposer can view this status change in the “MY BIDS” section of the 291Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Sourcewell Procurement Portal Supplier Account. The proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Supplier Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer’s proposal status has changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer’s sole responsibility to ensure that the proposal is received on time.
It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected] .
To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Supplier Account and register for this solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
292Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
• In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete. • Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal.
G. OPENING
The Opening of proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.
To view the list of proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
• The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Participating Entities’ use.
o A proposer’s sales and service network to assure availability of product supply and coverage to meet Participating Entities’ anticipated needs. • Total evaluation scores.
• The attributes of proposers, and their equipment, products, or services, to assist Participating Entities achieve environmental and social requirements, preferences, and goals.
293Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
B. AWARD(S)
Award(s) will be made to the proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received no later than 10 calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal’s content will not be entertained
A protest must include the following items:
• The name, address, and telephone number of the protester; • Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect; • Analysis of the basis for the protest;
• Any additional supporting documentation;
• The original signature of the protester or its representative; and • Protest bond in the amount of $20,000 (except where prohibited by law or treaty). 294Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Independently verify any information provided in a proposal; • Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
• Award a contract to one or more proposers if it is in the best interest of Participating Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition.
295Exhibit 2
8/5/2021
Addendum No. 1
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
We manufacture service bodies and do not sell complete vehicles. Can we bid our product as an accessory to the bid?
Answer 1:
Refer to RFP Section II. B. 1. c., “Proposers may include related equipment, accessories, supplies, parts, and services to the extent that the solutions are an incidental portion of the response.” A proposal that does not include complete vehicles, of the types described in RFP Section II. B. 1. a., will be deemed non-responsive.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/5/2021, is required at the time of proposal submittal.
296Exhibit 2
8/8/2021
Addendum No. 2
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Are you accepting leasing options for this bid?
Answer 1:
Refer to RFP Section II. B. for the description of the requested equipment, products, and services. Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired by participating entities. A proposer may submit their complete line of equipment, products, or services that are applicable to the scope of this RFP. It is left to the discretion of each proposer to articulate their ability to serve Sourcewell participating entities.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/8/2021, is required at the time of proposal submittal.
297Exhibit 2
8/23/2021
Addendum No. 3
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
I would like to see an example of line-item pricing for Sourcewell. Please provide.
Answer 1:
In the competitive process, Sourcewell cannot conduct research for, or expressly identify resources that may be relevant to, a proposer. A proposer may review a sampling of past pricing proposals within the current awarded contract documentation available on the Sourcewell website. Navigate to the following address:
https://www.sourcewell-mn.gov/contract-search and use the list or search functions.
Question 2:
Where can I get a copy of the current contract pricing for the brand of vehicles that I offer?
Answer 2:
Each Sourcewell solicitation represents a separate and distinct opportunity. For examples of current Sourcewell-awarded contracts, refer to the link provided in Answer No. 1 above. Currently active contracts offering similar solutions were awarded under solicitation numbers 120716 and 060920.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/23/2021, is required at the time of proposal submittal. 298Exhibit 2
8/26/2021
Addendum No. 4
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
The manufacturer that I represent has not developed pricing for the 2022 model year vehicles. Should pricing be presented for 2021 and 2022 models that have pricing, and a TBD associated with 2022 models that have yet to be priced by the manufacturer? Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to articulate and propose the pricing approach that aligns with its business methods and satisfies the requirements of RFP Section III. – Pricing. Proposals are evaluated based on the criteria stated in the RFP.
Refer also to the Sourcewell contract template for additional details on the process for requesting a product or pricing change during the term of an awarded contract. A downloadable version of the contract template is found on the Bid Details page for this solicitation within the Sourcewell Procurement Portal.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/26/2021, is required at the time of proposal submittal.
299Exhibit 2
9/7/2021
Addendum No. 5
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
We are requesting a clarification on Table 4 and Table 5. Could we include a reference from a fleet management company or a supplier we use?
Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to determine how to best demonstrate the ability to serve Sourcewell participating entities and satisfy all requirements of the questionnaire tables.
Question 2:
Is it acceptable to provide a redline of the entire Sourcewell template contract? Answer 2:
A request for modification to the Sourcewell contract template may only be submitted with a proposal. To request a modification to the template Contract terms, conditions, or specifications, a Proposer must complete and submit the Exceptions to Terms, Conditions, or Specifications Form, which is found as the final Table of Step 1 in the proposal submission process. A proposer may elect to include additional supporting materials in its discretion.
300Exhibit 2
Question 3:
Could a video be uploaded as additional content?
Answer 3:
It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule (RFP Section V. D.), and all relevant information should be included in the proposal (RFP Section II., G.).
Question 4:
Can you elaborate on line item 71? Is there a list of subcategory titles that can be used for reference?
Answer 4:
It is left to the discretion of the proposer to identify subcategory descriptors that may be relevant to the proposer’s offered equipment, products, and services.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on Tuesday, September 7, 2021 6:58 PM, is required at the time of proposal submittal.
301Exhibit 2
9/8/2021
Addendum No. 6
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
With the ongoing supply chain delays related to Covid, microchip shortages, and across- the-industry shortages of raw materials, we respectfully request an extension to the submittal deadline.
Answer 1:
No extension of the due date is contemplated at this time.
Question 2:
In what format would you like financial stability to be verified? Answer 2:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to determine how to best demonstrate its financial stability and satisfy all requirements of the questionnaire tables.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 9/8/2021, is required at the time of proposal submittal.
302Exhibit 2
5)3
$XWRPRELOHV689V9DQVDQG/LJKW7UXFNVZLWK
5HODWHG(TXLSPHQWDQG$FFHVVRULHV
9HQGRU'HWDLOV
&RPSDQ\1DPH
+285//&
'RHV\RXUFRPSDQ\FRQGXFW
EXVLQHVVXQGHUDQ\RWKHUQDPH",I
\HVSOHDVHVWDWH
1DWLRQDO$XWR)OHHW*URXS
$GGUHVV
$XWR&HQWHU'ULYH
:DWVRQYLOOH&$
&RQWDFW
-HVVH &RRSHU
(PDLO
-FRRSHU#QDWLRQDODXW RIOHHWJURXSFRP
3KRQH
)D[
+67
6XEPLVVLRQ'HWDLOV
&UHDWHG2Q
7XHVGD\$XJXVW
6XEPLWWHG2Q
7XHVGD\6HSWHPEHU
6XEPLWWHG%\
-HVVH&RRSHU
(PDLO
-FRRSHU#QDWLRQDODXW RIOHHWJURXSFRP
7UDQVDFWLRQ
GH
GHHI
EEHIGEG
6XEPLWWHU
V,3$GGUHVV
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
303Exhibit 2
6SHFLILFDWLRQV
7DEOH
3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV
*HQHUDO,QVWUXFWLRQV
DSSOLHVWRDOO7DEOHV
6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ'RQRWPHUHO\DWWDFKDGGLWLRQDOGRFXPHQWVWR\RXU UHVSRQVHZLWKRXWDOVRSURYLGLQJDVXEVWDQWLYHUHVSRQVH'RQRWOHDYHDQVZHUVEODQN UHVSRQG³1$´LIWKHTXHVWLRQGRHVQRWDSSO\WR\RX
SUHIHUDEO\ZLWKDQ
H[SODQDWLRQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URSRVHUௐ/HJDOௐ1DPHௐ
RQHௐOHJDOௐHQWLW\ௐRQO\
ௐௐ
,QௐWKHௐ
HYHQWௐRIௐDZDUGௐZLOOௐH[HFXWHௐWKHௐUHVXOWLQJௐFRQWUDFWௐ
DVௐ6XSSOLHU
ௐ+RXUௐ//&
,GHQWLI\ௐDOOௐVXEVLGLDU\ௐHQWLWLHVௐRIௐWKHௐ3URSRVHUௐZKRVHௐ HTXLSPHQWௐSURGXFWVௐRUௐVHUYLFHVௐDUHௐLQFOXGHGௐLQௐWKHௐ
3URSRVDO
:&$)ௐ//&
:&'-5ௐ//&
$ODQௐ-D\ௐ$XWRPRWLYHௐ,QF
,GHQWLI\ௐDOOௐDSSOLFDEOHௐDVVXPHGௐQDPHVௐRUௐ'%$ௐQDPHVௐRIௐ WKHௐ3URSRVHUௐRUௐ3URSRVHU
VௐVXEVLGLDULHVௐLQௐ/LQHௐௐRUௐ
/LQHௐௐDERYH
1$)*ௐKDVௐQXPHURXVௐVXEVLGLDULHVௐDQGௐ'%$
VௐLQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWR
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐ
&KHYUROHWௐRIௐ:DWVRQYLOOH
:DWVRQYLOOHௐ)RUG
:DWVRQYLOOHௐ&'-5
:DWVRQYLOOHௐ)OHHWௐ*URXS
$ODQௐ-D\ௐ&KU\VOHUௐ-HHSௐ,QF
$ODQௐ-D\ௐ&KHYUROHWௐ&DGLOODF
$ODQௐ-D\ௐ%XLFNௐ*0&
$ODQௐ-D\ௐ$XWRௐ2XWOHW
&OHZLVWRQௐ0RWRUௐ&RPSDQ\ௐ,QF
$ODQௐ-D\ௐ&KU\VOHUௐ'RGJHௐ5DPௐ-HHS
$ODQௐ-D\ௐ/LQFROQ
$ODQௐ-D\ௐ)RUG
$ODQௐ-D\ௐ1LVVDQ
$ODQௐ-D\ௐ7R\RWD
3URSRVHUௐ3K\VLFDOௐ$GGUHVV
ௐ$XWRௐ&HQWHUௐ'ULYH
:DWVRQYLOOHௐ&$ௐ
3URSRVHUௐZHEVLWHௐDGGUHVVௐ
RUௐDGGUHVVHV
ZZZ1DWLRQDO$XWR)OHHW*URXSFRP
3URSRVHU
Vௐ$XWKRUL]HGௐ5HSUHVHQWDWLYHௐ
QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
ௐ
7KHௐUHSUHVHQWDWLYHௐ
PXVWௐKDYHௐDXWKRULW\ௐWRௐVLJQௐWKHௐ³3URSRVHU¶Vௐ$VVXUDQFHௐ
RIௐ&RPSOLDQFH´ௐRQௐEHKDOIௐRIௐWKHௐ3URSRVHUௐDQGௐLQௐWKHௐ
HYHQWௐRIௐDZDUGௐZLOOௐEHௐH[SHFWHGௐWRௐH[HFXWHௐWKHௐUHVXOWLQJௐ
FRQWUDFW
-HVVHௐ&RRSHU
)OHHWௐ0DQDJHU
ௐ$XWRௐ&HQWHUௐ'ULYH
:DWVRQYLOOHௐ&$ௐ
-FRRSHU#QDWLRQDODXWRIOHHWJURXSFRP
3URSRVHU
VௐSULPDU\ௐFRQWDFWௐIRUௐWKLVௐSURSRVDOௐ
QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
-HVVHௐ&RRSHU
)OHHWௐ0DQDJHU
ௐ$XWRௐ&HQWHUௐ'ULYH
:DWVRQYLOOHௐ&$ௐ
-FRRSHU#QDWLRQDODXWRIOHHWJURXSFRP
3URSRVHU
VௐRWKHUௐFRQWDFWVௐIRUௐWKLVௐSURSRVDOௐLIௐDQ\ௐ
QDPHௐWLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
&ODUNHௐ&RRSHU
)OHHWௐ0DQJHU
ௐ$XWRௐ&HQWHUௐ'ULYH
:DWVRQYLOOHௐ&$ௐ
&ODUNH&RRSHU#ZDWVRQYLOOHIOHHWJURXSFRP
7DEOH
&RPSDQ\,QIRUPDWLRQDQG)LQDQFLDO6WUHQJWK
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
304Exhibit 2
3URYLGHௐDௐEULHIௐKLVWRU\ௐRIௐ\RXUௐFRPSDQ\ௐLQFOXGLQJௐ\RXUௐ FRPSDQ\¶VௐFRUHௐYDOXHVௐEXVLQHVVௐSKLORVRSK\ௐDQGௐ
LQGXVWU\ௐORQJHYLW\ௐUHODWHGௐWRௐWKHௐUHTXHVWHGௐHTXLSPHQWௐ SURGXFWVௐRUௐVHUYLFHV
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐVWDUWHGௐDVௐDௐQHZௐGLYLVLRQௐRIௐௐ+RXUௐ//&ௐLQௐWKHௐVXPPHUௐRIௐௐLQௐWKHௐ KHDUWௐRIௐ6RXWKHUQௐ&DOLIRUQLDௐ:HௐEHJDQௐRXUௐQHWZRUNௐZLWKௐDௐVLQJOHௐDXWRPRELOHௐGHDOHUVKLSௐDQGௐKDYHௐQRZௐ JURZQௐRXUௐQHWZRUNௐWRௐHQFRPSDVVௐQXPHURXVௐGHDOHUVKLSVௐORFDWHGௐLQௐDQGௐRXWVLGHௐRIௐ&DOLIRUQLDௐ :HௐVWDQGௐE\ௐSURYLGLQJௐRSSRUWXQLWLHVௐIRUௐDGYDQFHPHQWௐE\ௐKLULQJௐDQGௐSURPRWLQJௐIURPௐZLWKLQௐRXUௐ RUJDQL]DWLRQௐ0DQ\ௐRIௐWKHௐ)OHHWௐ0DQDJHUVௐZKRௐVWDUWHGௐZLWKௐXVௐLQௐௐDUHௐVWLOOௐZLWKௐXVௐWRGD\ௐ 7KURXJKௐWKHௐ\HDUVௐZHௐKDYHௐHYROYHGௐDQGௐDGDSWHGௐWRௐWKHௐQHZௐWHFKQRORJ\ௐGULYHQௐWUHQGVௐWKDWௐDUHௐ UHYROXWLRQL]LQJௐWKHௐDXWRPRWLYHௐLQGXVWU\ௐWRGD\ௐ+RZHYHUௐRXUௐEUDQG¶VௐIXQGDPHQWDOௐFRUHௐYDOXHVௐKDYHௐ UHPDLQHGௐXQFKDQJHGௐ±ௐ:HௐDUHௐFRPPLWWHGௐWRௐGRௐULJKWௐIRUௐWKHௐPHPEHUVௐ,IௐZHௐWDNHௐFDUHௐRIௐWKHPௐWKH\ௐ ZLOOௐLQௐUHWXUQௐWDNHௐFDUHௐRIௐXVௐ
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXS¶VௐRSHUDWLRQDOௐEOXHSULQWௐDQGௐEXVLQHVVௐSKLORVRSK\ௐKDVௐDOZD\VௐEHHQௐWKHௐ³ௐ 5,*+7¶V´ௐIRUௐHYHU\ௐPHPEHU
ௐ:HௐGHOLYHUௐWKHௐ5,*+7ௐYHKLFOHௐDWௐWKHௐ5,*+7ௐWLPHௐWRௐWKHௐ5,*+7ௐSODFHௐDWௐ WKHௐ5,*+7ௐSULFHௐ
7KHௐLQWHJULW\ௐRIௐRXUௐEXVLQHVVௐVWHPVௐRQௐRXUௐGHHSௐIDPLO\ௐURRWVௐLQௐWKHௐDXWRPRWLYHௐLQGXVWU\ௐ:HௐDUHௐDQGௐ DOZD\VௐZLOOௐEHௐIDPLO\ௐRZQHGௐDQGௐRSHUDWHGௐZLWKௐRXUௐIXWXUHௐJHQHUDWLRQVௐDOUHDG\ௐLQௐWKHLUௐLQIDQWௐVWDJHVௐ WRGD\ௐ:HௐDUHௐFRPPLWWHGௐWRௐSLRQHHULQJௐRXUௐLQGXVWU\ௐIRUௐGHFDGHVௐWRௐFRPH
:KDWௐDUHௐ\RXUௐFRPSDQ\¶VௐH[SHFWDWLRQVௐLQௐWKHௐHYHQWௐRIௐ DQௐDZDUG"
,IௐDZDUGHGௐWKLVௐZRXOGௐEHௐRXUௐWKௐ6RXUFHZHOOௐ&RQWUDFWௐDQGௐZHௐZRXOGௐH[HFXWHௐDVௐVXFKௐ:HௐZLOOௐ FRQWLQXHௐWRௐVHUYHௐ\RXUௐPHPEHUVௐDQGௐSURYLGHௐWKHPௐZLWKௐH[FHOOHQWௐFXVWRPHUௐVHUYLFHௐZKLOHௐFRQWLQXLQJௐWRௐ DGYDQFHௐFXVWRPHUௐVDWLVIDFWLRQௐ$ORQJௐZLWKௐLPSOHPHQWLQJௐQHZௐEXVLQHVVௐJURZWKௐVWUDWHJLHVௐWKDWௐZLOOௐ XOWLPDWHO\ௐODXQFKௐXVௐLQWRௐQHZௐKHLJKWVௐRQFHௐDJDLQௐ
)XUWKHUPRUHௐZHௐZLOOௐODXQFKௐRXUௐ3DUWQHUௐ3URJUDPௐGHWDLOHGௐLQௐWKHௐDWWDFKHGௐ³PDUNHWLQJௐ3ODQௐ &RPSUHVVHG´ௐ=LSௐILOHௐ7KLVௐQH[WௐJHQHUDWLRQௐDSSOLFDWLRQௐZLOOௐJLYHௐPHPEHUVௐWKHௐSRZHUௐWRௐVHOHFWௐXSILWWHUVௐ WKH\ௐZRXOGௐOLNHௐ1$)*ௐWRௐSDUWQHUௐZLWKௐLQௐSURYLGLQJௐVDWLVIDFWRU\ௐTXRWHVௐDQGௐVHUYLFHௐ:HௐVHHௐWUHPHQGRXVௐ YDOXHௐLQௐEXLOGLQJௐRXWௐWKHVHௐPXWXDOO\ௐEHQHILFLDOௐSDUWQHUVKLSVௐVRௐZHௐFDQௐSURYLGHௐௐVDWLVIDFWRU\ௐ WXUQNH\ௐVROXWLRQVௐWRௐWKHௐPHPEHUV
'HPRQVWUDWHௐ\RXUௐILQDQFLDOௐVWUHQJWKௐDQGௐVWDELOLW\ௐZLWKௐ PHDQLQJIXOௐGDWDௐ7KLVௐFRXOGௐLQFOXGHௐVXFKௐLWHPVௐDVௐ
ILQDQFLDOௐVWDWHPHQWVௐ6(&ௐILOLQJVௐFUHGLWௐDQGௐERQGௐ
UDWLQJVௐOHWWHUVௐRIௐFUHGLWௐDQGௐGHWDLOHGௐUHIHUHQFHௐOHWWHUVௐ 8SORDGௐVXSSRUWLQJௐGRFXPHQWVௐ
DVௐDSSOLFDEOH
ௐLQௐWKHௐ
GRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
7RௐGHPRQVWUDWHௐ1$)*¶VௐILQDQFLDOௐVWUHQJWKௐDQGௐVWDELOLW\ௐZHௐKDYHௐXSORDGHGௐ%DQNௐ&RPPLWPHQWௐOHWWHUVௐ XQGHUௐWKHௐ)LQDQFLDOௐ6WUHQJWKௐ6HFWLRQௐRIௐWKHௐRQOLQHௐDSSOLFDWLRQௐ:HௐKDYHௐDௐGLUHFWௐOLQHௐRIௐFUHGLWௐRIௐ ௐWKDWௐZHௐDUHௐFXUUHQWO\ௐXWLOL]LQJௐZLWKௐRXUௐFXUUHQWௐDQGௐSDVWௐ6RXUFHZHOOௐ&RQWUDFWVௐ+RZHYHUௐ WKLVௐQXPEHUௐLVௐQRWௐFDSSHGௐDVௐZHௐKDYHௐWKHௐIUHHGRPௐWRௐH[WHQGௐWKHௐFDSௐWRௐDFFRPPRGDWHௐWKHௐUHYROYLQJௐ QHHGVௐRIௐWKHௐPHPEHUVௐ
5HIHUHQFHGௐEHORZௐLVௐDௐVKRUWௐUHJLVWHUௐRIௐVRPHௐRIௐRXUௐPDUNHWௐVXFFHVVௐIURPௐDZDUGHGௐJRYHUQPHQWௐ FRQWUDFWVௐWKDWௐHQFRPSDVVௐRYHUௐௐZRUWKௐRIௐSURGXFWVௐDQGௐJRRGVௐXQGHUௐRXUௐFXUUHQWௐ 6RXUFHZHOOௐ&RQWUDFWௐ
$ௐ&LW\ௐRIௐ6DQௐ'LHJRௐ&$ௐௐௐFRQWUDFWௐXQGHUௐRXUௐ6RXUFHZHOOௐ&RQWUDFWௐ1$) %ௐௐ&LW\ௐRIௐ6DQௐ'LHJRௐ&$ௐௐௐFRQWUDFWௐXQGHUௐRXUௐ6RXUFHZHOOௐ&RQWUDFWௐ1$) &ௐ*RYHUQPHQWௐ)OHHWௐ$UWLFOHௐ+LJKOLJKWLQJௐRXUௐWUDQVDFWLRQௐZLWKௐWKHௐ&LW\ௐRIௐ6DQௐ'LHJRௐ&$ௐSURFXULQJௐRYHUௐ ௐ3ROLFHௐYHKLFOHVௐWKURXJKௐ1$)*ௐ6RXUFHZHOOௐ&RQWUDFWௐ1$) 'ௐ&LW\ௐRIௐ/RVௐ$QJHOHVௐ:RUOGௐ$LUSRUWVௐ&$ௐ&RQWUDFWௐIRUௐௐௐXQGHUௐ6RXUFHZHOOௐ&RQWUDFWௐ 1$)ௐIRUௐWKHௐSURFXUHPHQWௐRIௐௐYHKLFOHV
(ௐ&LW\ௐRIௐ/RVௐ$QJHOHVௐ+DUERUௐ&$ௐ&RQWUDFWௐ([WHQVLRQௐWRௐௐௐFRQWUDFWௐXQGHUௐ6RXUFHZHOOௐ &RQWUDFWௐ1$)
)ௐ&LW\ௐRIௐ/RVௐ$QJHOHVௐ+DUERUௐ&$ௐ&RQWUDFWௐIRUௐௐXQGHUௐRXUௐ6RXUFHZHOOௐ&RQWUDFWௐ1$) *ௐ&LW\ௐRIௐ/RVௐ$QJHOHVௐ+DUERUௐ&$ௐ5HQHZDOௐIRUௐDQRWKHUௐௐௐXQGHUௐ6RXUFHZHOOௐ&RQWUDFWௐ&ODVVௐ ௐௐDQGௐௐ&RQWUDFWௐ1$)
+ௐ&LW\ௐRIௐ&RVWDௐ0HVDௐ&$ௐ&RQWUDFWௐௐXQGHUௐRXUௐ6RXUFHZHOOௐ&RQWUDFWௐ1$) ,ௐ%ODQNHWௐ&RQWUDFWVௐZLWKௐWKHௐ6WDWHௐRIௐ0DU\ODQGௐ0'ௐRIIௐRXUௐFXUUHQWௐ&ODVVௐௐௐDQGௐௐ&KDVVLVௐ&RQWUDFWௐ 1$)
-ௐ%ODQNHWௐ&RQWUDFWVௐZLWKௐWKHௐ6WDWHௐRIௐ0DU\ODQGௐ0'ௐRIIௐRXUௐ&XUUHQWௐ6RXUFHZHOOௐ&RQWUDFWௐ1$) :HௐKDYHௐDOVRௐDWWDFKHGௐRXUௐ&RPPLWPHQWௐ/HWWHU¶VௐIRUௐXQSDUDOOHOௐVXSSRUWௐIURPௐOHDGLQJௐQDWLRQDOO\ௐ UHFRJQL]HGௐXSILWௐVXSSOLHUVௐVXFKௐ7KHௐ.QDSKHLGHௐ0DQXIDFWXULQJௐ&RPSDQ\ௐ$ORQJௐZLWKௐUHJLRQDOௐVXSSOLHUVௐ VXFKௐDVௐ%UDQGௐ);ௐDQGௐ3KHQL[ௐ7UXFNௐ%RG\ௐORFDWHGௐLQௐ6RXWKHUQௐ&DOL IRUQLDௐVHUYHௐDVௐUHJLRQDOௐVXSSRUWௐ
ORFDWLRQVௐZKRPௐZHௐRIWHQௐZRUNௐDORQJVLGHௐWRௐIXOILOOௐDOOௐPHPEHUௐQHHGVௐZLWKௐSDVWௐSUHVHQWௐDQGௐIXWXUHௐ RUGHUVௐZLWKௐ1$)*ௐ
,QFOXGHGௐDUHௐDOVRௐ8SILWWHUௐ5HFRPPHQGDWLRQௐOHWWHUVௐWRௐLOOXVWUDWHௐKRZௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐKDVௐ WDNHQௐDௐSURDFWLYHௐLQWHUHVWௐLQௐEXLOGLQJௐPXWXDOO\ௐEHQHILFLDOௐUHODWLRQVKLSௐZLWKௐRXUௐXSILWWHUVௐ0XWXDOLW\ௐDQGௐ UHFLSURFLW\ௐUHODWLRQVKLSVௐEHWZHHQௐERG\ௐFRPSDQLHVௐDQGௐRXUௐGHDOHU¶VௐDUHௐWZRௐRIௐWKHௐNH\ௐFRPSRQHQWVௐ WKDWௐKHOSௐPHPEHUVௐUHFHLYHௐZKDWௐWKH\ௐQHHGௐLQௐDௐVPRRWKௐDQGௐHIILFLHQWௐIDVKLRQௐ ,QௐDGGLWLRQௐWKHௐDGRSWLRQௐRIௐRXUௐ&ODVVௐௐௐDQGௐௐ&RQWUDFWௐIURPௐ$QQHௐ$UXQGHOௐ&RXQW\ௐLQௐWKHௐVWDWHௐRIௐ 0DU\ODQGௐLVௐDVௐDQௐH[DPSOHௐRIௐKRZௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐDWWUDFWVௐDQGௐUHWDLQVௐQHZௐFOLHQWVௐE\ௐ GHPRQVWUDWLQJௐWRௐWKHPௐWKHUH¶VௐDௐEHWWHUௐDQGௐPRUHௐHIILFLHQWௐZD\ௐRIௐILQGLQJௐWXUQNH\ௐVROXWLRQV /DVWO\ௐZHௐKDYHௐDWWDFKHGௐVXSSRUWLQJௐGRFXPHQWVௐWKDWௐKHOSௐHPSKDVL]HௐDQGௐH[HPSOLI\ௐRXUௐJURZWKௐVLQFHௐ RXUௐILUVWௐDZDUGHGௐ6RXUFHZHOOௐ&RQWUDFWௐLQௐௐ:HௐVLQFHUHO\ௐKRSHௐLWௐKHOSVௐSRUWUD\ௐRXUௐFRPPLWPHQWௐWRௐ EXLOGLQJௐOLIHORQJௐUDSSRUWௐDQGௐWUXVWௐZLWKௐRXUௐSDUWQHUௐXSILWWHUVௐDQGௐPHPEHUV
:KDWௐLVௐ\RXUௐ86ௐPDUNHWௐVKDUHௐIRUௐWKHௐVROXWLRQVௐWKDWௐ \RXௐDUHௐSURSRVLQJ"
ௐ2IௐRXUௐUHVSHFWLYHௐEUDQGVௐDQGௐ2(0¶VௐZHௐUHSUHVHQWௐWKHௐ86ௐPDUNHWௐVKDUHௐLVௐHVWLPDWHGௐWRௐEHௐௐ±ௐ
:KDWௐLVௐ\RXUௐ&DQDGLDQௐPDUNHWௐVKDUHௐIRUௐWKHௐVROXWLRQVௐ WKDWௐ\RXௐDUHௐSURSRVLQJ"
,WௐLVௐGLIILFXOWௐWRௐHVWLPDWHௐWKHௐPDUNHWௐVKDUHௐIRUௐWKHௐEUDQGVௐDQGௐ2(0¶VௐZHௐUHSUHVHQWௐKRZHYHUௐZHௐ HVWLPDWHௐWKDWௐLWௐVKRXOGௐEHௐWKHௐVDPHௐௐௐௐRIௐWKHௐ86ௐVKDUH +DVௐ\RXUௐEXVLQHVVௐHYHUௐSHWLWLRQHGௐIRUௐEDQNUXSWF\ௐ
SURWHFWLRQ"ௐ,IௐVRௐH[SODLQௐLQௐGHWDLO
1R
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
305Exhibit 2
+RZௐLVௐ\RXUௐRUJDQL]DWLRQௐEHVWௐGHVFULEHG
ௐLVௐLWௐDௐ
PDQXIDFWXUHUௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐRUௐDௐVHUYLFHௐ SURYLGHU"ௐௐ$QVZHUௐZKLFKHYHUௐTXHVWLRQௐ
HLWKHUௐD
ௐRUௐE
ௐ
MXVWௐEHORZ
ௐEHVWௐDSSOLHVௐWRௐ\RXUௐRUJDQL]DWLRQ
D
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐ
RUௐVLPLODUௐHQWLW\
ௐSURYLGHௐ\RXUௐ
ZULWWHQௐDXWKRUL]DWLRQௐWRௐDFWௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐIRUௐWKHௐPDQXIDFWXUHUௐRIௐWKHௐ SURGXFWVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ,IௐDSSOLFDEOHௐLVௐ\RXUௐ
GHDOHUௐQHWZRUNௐLQGHSHQGHQWௐRUௐFRPSDQ\ௐRZQHG"
E
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
PDQXIDFWXUHUௐRUௐVHUYLFHௐSURYLGHUௐGHVFULEHௐ\RXUௐ
UHODWLRQVKLSௐZLWKௐ\RXUௐVDOHVௐDQGௐVHUYLFHௐIRUFHௐDQGௐZLWKௐ \RXUௐGHDOHUௐQHWZRUNௐLQௐGHOLYHULQJௐWKHௐSURGXFWVௐDQGௐ
VHUYLFHVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ$UHௐWKHVHௐLQGLYLGXDOVௐ
\RXUௐHPSOR\HHVௐRUௐWKHௐHPSOR\HHVௐRIௐDௐWKLUGௐSDUW\"
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐLVௐDௐGHDOHUௐQHWZRUNௐEHVWௐFDWHJRUL]HGௐDVௐ³$´ௐௐ'LVWULEXWHU'HDOHU5HVHOOHUௐ DQGௐ'HDOHUௐ3DUWQHUௐIRUௐ
ௐ2(0ௐ0DQXIDFWXUHUVௐLQFOXGLQJௐ)RUGௐ0RWRUௐ&RPSDQ\ௐ&KHYUROHWௐ5$0ௐ *0&ௐ%XLFNௐ&KU\VOHUௐ'RGJHௐ-HHSௐ7R\RWDௐ1LVVDQௐ.,$ௐ%0:ௐ+RQGDௐ&DGLOODFௐDQGௐ9RONVZDJHQௐ$OOௐ RUGHUVௐDUHௐSODFHGௐZLWKௐWKHௐIUDQFKLVHGௐGHDOHUௐDQGௐXOWLPDWHO\ௐWLWOHGௐGLUHFWO\ௐWRௐWKHௐPHPEHUௐ$OOௐ DSSURSULDWHௐFHUWLILFDWLRQௐFHUWLILFDWHVௐDQGௐDXWKRUL]HGௐ'09)DFWRU\ௐOLFHQVHVௐPD\ௐEHௐIRXQGௐLQௐWKHௐ³5HODWHGௐ &HUWLILFDWLRQ´ௐVHFWLRQௐXSORDGHGௐWRௐWKLVௐ5)3ௐ,WௐVKRXOGௐEHௐQRWHGௐZHௐGRௐQRWௐVHOOௐXVHGௐHTXLSPHQWௐWRௐ PHPEHUV
,IௐDSSOLFDEOHௐSURYLGHௐDௐGHWDLOHGௐH[SODQDWLRQௐRXWOLQLQJௐ WKHௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐWKDWௐDUHௐERWKௐUHTXLUHGௐWRௐ EHௐKHOGௐDQGௐDFWXDOO\ௐKHOGௐE\ௐ\RXUௐRUJDQL]DWLRQௐ
LQFOXGLQJௐWKLUGௐSDUWLHVௐDQGௐVXEFRQWUDFWRUVௐWKDWௐ\RXௐXVH ௐ
LQௐSXUVXLWௐRIௐWKHௐEXVLQHVVௐFRQWHPSODWHGௐE\ௐWKLVௐ5)3
5HTXLUHGௐOLFHQVHVௐLQFOXGHௐDௐ'HDOHU¶Vௐ/LFHQVHௐDௐ)UDQFKLVHௐLVVXHGௐE\ௐWKHௐ0DQXIDFWXUHௐDௐ'HSDUWPHQWௐ RIௐ0RWRUௐ9HKLFOHVௐ/LFHQVHௐDVௐZHOOௐDVௐDௐ5HVHOOHU¶VௐSHUPLWௐOLFHQVHௐ$OOௐZKLFKௐ1$)*ௐDQGௐ'HDOHUௐ 3DUWQHU¶VௐKROGௐ3OHDVHௐUHYLHZௐRXUௐDWWDFKPHQWௐGRFXPHQWVௐLQௐVHFWLRQௐ³5HODWHGௐ&HUWLILFDWLRQ´ௐIRUௐOLFHQVHVௐ WKDWௐZHௐHLWKHUௐVROHO\ௐRZQௐRUௐDUHௐMRLQWO\ௐRZQHGௐE\ௐRXUௐSDUWQHUௐGHDOHUVௐWKDWௐSHUWDLQௐWRௐWKLVௐ5)3ௐ$ௐOLVWௐRIௐ DOOௐRXUௐOLFHQVHVௐDUHௐEHORZௐVRPHௐRIௐZKLFKௐPD\ௐQRWௐSHUWDLQௐWRௐFODVVௐௐEXWௐWRௐFODVVௐௐ &$ௐ&HUWLILFDWHௐRIௐ*RRGௐ6WDQGLQJௐ
6WDWHௐRIௐ)ORULGDௐ/LFHQVHௐ&HUWLILFDWHV
ௐ
9)
9)
9)
9)
9)
9)
9)
9)
9)
9)
9)
&$ௐ6WDWHௐ6HOOHU¶Vௐ3HUPLWௐ
&$ௐ6WDWHௐ6HOOHU¶Vௐ3HUPLWௐ
'HSDUWPHQWௐRIௐ0RWRUௐ9HKLFOHௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐ1XPEHUௐ
'HSDUWPHQWௐRIௐ0RWRUௐ9HKLFOHௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐ1XPEHUௐ
'HSDUWPHQWௐRIௐ0RWRUௐ9HKLFOHௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐ1XPEHUௐ
%XUHDXௐRIௐ$XWRPRWLYHௐUHSDLUௐ5HJLVWUDWLRQௐௐ$5'
ௐ
&$ௐ6WDWHௐ6HOOHU¶Vௐ3HUPLWௐ
&LW\ௐRIௐ:DWVRQYLOOHௐ%XVLQHVVௐ/LFHQVHௐ1XPEHUௐ
&LW\ௐRIௐ:DWVRQYLOOHௐ%XVLQHVVௐ/LFHQVHௐ1XPEHUௐ
)LFWLWLRXVௐ%XVLQHVVௐ1DPHVௐIURPௐ6DQWDௐ&UX]ௐ&RXQW\ௐIRUௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐ)%1 ௐ
&DOLIRUQLDௐ*HQHUDOௐ5HVDOHௐ&HUWLILFDWHௐ
'XQௐ ௐ%UDGVWUHHWௐ1XPEHU
ௐ
*RYHUQPHQWௐRIௐ7KHௐ'LVWULFWௐRIௐ&ROXPELDௐ&HUWLILFDWH
*RYHUQPHQWௐRIௐWKHௐ'LVWULFWௐRIௐ&ROXPELDௐ7D[ௐ5HJLVWUDWLRQௐௐ &LW\ௐRIௐ/RVௐ$QJHOHVௐ7D[ௐ5HJLVWUDWLRQௐ
*RYHUQPHQWௐRIௐ7KHௐ'LVWULFWௐRIௐ&ROXPELDௐ&/($1ௐ+$1'6ௐ&(57,),&$7,21 6DQௐ'LHJRௐ)UHLJKWOLQHUௐ6HOOHU¶Vௐ3HUPLW
&RPPRQZHDOWKௐRIௐ9LUJLQLDௐ6WDWHௐ&RUSRUDWLRQௐ&RPPLVVLRQௐ&HUWLILFDWHௐ 6WDWHௐRIௐ0DU\ODQGௐ*RRGௐ6WDQGLQJௐ&HUWLILFDWHௐ
.DQVDVௐ'HSDUWPHQWௐRIௐ5HYHQXHௐIRUௐ.DQVDVௐ&LW\ௐ3HWHUELOW
1HZௐ-HUVH\ௐ'HSDUWPHQWௐRIௐ7UHDVXU\ௐ5HJLVWUDWLRQௐ&HUWLILFDWH 1HZௐ-HUVH\ௐ%XVLQHVVௐ5HJLVWUDWLRQௐ
1RWLFHௐRIௐ&RPSOLDQFHௐRIௐWKHௐ&DQWRQௐ&LW\ௐ&RGLILHGௐ2UGLQDQFHௐ (PSOR\HHௐ,QIRUPDWLRQௐ5HSRUWௐIRUௐWKHௐ6WDWHௐRIௐ1HZௐ-HUVH\ௐ 6WDWHௐRIௐ0DU\ODQGௐ1HZௐ6DOHVௐDQGௐ8VHௐWD[ௐ/LFHQVHௐ
&$ௐ6WDWHௐ6HOOHU¶Vௐ3HUPLWௐ
ௐ
6RXWKௐ&DUROLQDௐ'HSDUWPHQWௐRIௐ0RWRUௐ9HKLFOHVௐ/LFHQVHௐ1XPEHUௐ 6WDWHௐRIௐ6RXWKௐ&DUROLQDௐ5HWDLOௐ/LFHQVHௐ
&RPPRQZHDOWKௐRIௐ.HQWXFN\ௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐௐௐ 6WDWHௐRIௐ:HVWௐ9LUJLQLDௐ'HDOHUௐ/LFHQVHௐ
&RPPRQZHDOWKௐRIௐ.HQWXFN\ௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐௐௐ 6WDWHௐRIௐ7HQQHVVHHௐ9HKLFOHௐ'HDOHUௐ/LFHQVH
3URYLGHௐDOOௐ³6XVSHQVLRQௐRUௐ'HEDUPHQW´ௐLQIRUPDWLRQௐWKDWௐ KDVௐDSSOLHGௐWRௐ\RXUௐRUJDQL]DWLRQௐGXULQJௐWKHௐSDVWௐWHQௐ
\HDUV
1RWௐ$SSOLFDEOHௐQRQH
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
306Exhibit 2
7DEOH
,QGXVWU\5HFRJQLWLRQ 0DUNHWSODFH6XFFHVV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐDQ\ௐUHOHYDQWௐLQGXVWU\ௐDZDUGVௐRUௐUHFRJQLWLRQௐ WKDWௐ\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐLQௐWKHௐSDVWௐILYHௐ\HDUV
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXS¶VௐUHFHLYHGௐLWVௐPRVWௐSUHVWLJLRXVௐDZDUGௐIRUௐ7RSௐ3ODFHPHQWௐZLWKLQௐ)RUGௐ0RWRUௐ &RPSDQ\ௐDVௐWKHௐOHDGLQJௐGHDOHUVKLSௐLQௐ*RYHUQPHQWௐ6DOHVௐ,QௐDGGLWLRQௐRXUௐ&KHYUROHWௐEUDQGௐZDVௐKLJKO\ௐ UDQNHGௐDQGௐKRQRUHGௐௐFRQVHFXWLYHௐ\HDUVௐE\ௐ*HQHUDOௐ0RWRUV
:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
JRYHUQPHQWDOௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
:LWKLQௐRXUௐIOHHWௐGLYLVLRQௐ
ௐRIௐRXUௐFRQWUDFWVௐZLWKLQௐWKHௐSDVWௐWKUHHௐ\HDUVௐKDYHௐEHHQௐZLWKௐJRYHUQPHQWௐ DFFRXQWV
:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐHGXFDWLRQௐ
VHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
:LWKLQௐWKHௐSDVWௐௐ\HDUVௐ
ௐRIௐRXUௐVDOHVௐKDYHௐEHHQௐWRௐJRYHUQPHQWௐDFFRXQWVௐௐRIௐZKLFKௐDUHௐ ZLWKLQௐWKHௐHGXFDWLRQௐVHFWRU
/LVWௐDQ\ௐVWDWHௐSURYLQFLDOௐRUௐFRRSHUDWLYHௐSXUFKDVLQJௐ FRQWUDFWVௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐWKHௐDQQXDOௐVDOHVௐ
YROXPHௐIRUௐHDFKௐRIௐWKHVHௐFRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ \HDUV"
:HௐKROGௐWKHௐ6WDWHௐRIௐ&DOLIRUQLDௐFRQWUDFWௐZLWKௐYROXPHVௐIURPௐௐWRௐௐXQLWVௐDௐ\HDUௐRYHUௐWKHௐSDVWௐ WKUHHௐ\HDUVௐ,QௐDGGLWLRQௐRXUௐ6RXUFHZHOOௐ&RQWUDFW¶Vௐ
ௐௐDQGௐௐWKDWௐZHௐKDYHௐ
PDLQWDLQHGௐRYHUௐWKHௐSDVWௐWKUHHௐ\HDUVௐKDVௐVROGௐFRPELQHGௐQRUWKௐRIௐௐPLOOLRQௐRIௐ&RPELQHGௐ4XDUWHUO\ௐ 6DOHV
/LVWௐDQ\ௐ*6$ௐFRQWUDFWVௐRUௐ6WDQGLQJௐ2IIHUVௐDQGௐ6XSSO\ௐ $UUDQJHPHQWVௐ
626$
ௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐWKHௐ
DQQXDOௐVDOHVௐYROXPHௐIRUௐHDFKௐRIௐWKHVHௐFRQWUDFWVௐRYHUௐ
WKHௐSDVWௐWKUHHௐ\HDUV"
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXS¶VௐIRFXVௐOLHVௐRQௐWKHௐ6RXUFHZHOOௐ&RQWUDFWௐ1$)*ௐKROGVௐQRௐRWKHUௐ*6$ௐ FRQWUDFWௐ6WDQGLQJௐ2IIHUVௐRUௐ6XSSO\ௐ$UUDQJHPHQWVௐRWKHUௐWKDQௐWKHௐ6WDWHௐRIௐ&DOLIRUQLDௐFRQWUDFWௐௐ2XUௐ DQQXDOௐVDOHVௐYROXPHௐLVௐHVWLPDWHGௐWRௐEHௐQRUWKௐRIௐௐPLOOLRQ 7DEOH
5HIHUHQFHV7HVWLPRQLDOV
/LQH,WHP 6XSSO\UHIHUHQFHLQIRUPDWLRQIURPWKUHHFXVWRPHUVZKRDUHHOLJLEOHWREH6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHV (QWLW\1DPH
&RQWDFW1DPH
3KRQH1XPEHU
3RUWௐRIௐ/RVௐ$QJHOHVௐ&$ 0Uௐ'DYHௐ&RPHU
&RXQW\ௐRIௐ9HQWXUHௐ&$ 0Uௐ-RUJHௐ%QLOOD
&LW\ௐRIௐ$XVWLQௐ7; 0Uௐ0DWWௐ6DJHU
&RXQW\ௐRIௐ6DQௐ-RDTXLQௐ&$ 0Uௐ'DYLGௐ0\HUV
&LW\ௐRIௐ3DORௐ$OWRௐ&$ 0Vௐ'DQLWUDௐ%DKOPDQ
7DEOH
7RS)LYH*RYHUQPHQWRU(GXFDWLRQ&XVWRPHUV
/LQH,WHP 3URYLGHDOLVWRI\RXUWRSILYHJRYHUQPHQWHGXFDWLRQRUQRQSURILWFXVWRPHUV HQWLW\QDPHLVRSWLRQDO
LQFOXGLQJHQWLW\W\SHWKHVWDWHRUSURYLQFHWKH
HQWLW\LVORFDWHGLQVFRSHRIWKHSURMHFW
V
VL]HRIWUDQVDFWLRQ
V
DQGGROODUYROXPHVIURPWKHSDVWWKUHH\HDUV
(QWLW\1DPH (QWLW\7\SH
6WDWH3URYLQFH
6FRSHRI:RUN
6L]HRI7UDQVDFWLRQV
'ROODU9ROXPH3DVW7KUHH
<HDUV
&LW\ௐRIௐ$XVWLQ *RYHUQPHQW 7H[DV7; 3XUFKDVHU ௐ9HKLFOHVௐDWௐRQ FHௐ9DQVௐ DQGௐ689V
2YHUௐ0
/RVௐ$QJHOHVௐ
'HSDUWPHQWௐRIௐ
:DWHUௐDQGௐ3RZHU
*RYHUQPHQW &DOLIRUQLD&$ 3XUFKDV HU 2YHUௐௐ9HKLFOHVௐ9DQVௐDQGௐ 689V
2YHUௐ0
3RUWௐRIௐ/RVௐ
$QJHOHV
*RYHUQPHQW &DOLIRUQLD&$ 3XUFKDVHU 2YHUௐௐ7UX FNVௐ9DQVௐDQGௐ689V 2YHUௐ0 $QQHௐ$UXQGHOௐ
&RXQW\
*RYHUQPHQW 0DU\ODQG0' 3XUFKDVHU 2YHUௐௐ7UXFNVௐ9DQVௐDQGௐ689V 2YHUௐ0 &LW\ௐRIௐ6DQௐ'LHJR *RYHUQPHQW &DOLIRUQLD&$ 3XUFKDVHU 2YHUௐ ௐ7UXFNVௐ9DQVௐ689 2YHUௐ0
7DEOH
$ELOLW\WR6HOODQG'HOLYHU6HUYLFH
'HVFULEH\RXUFRPSDQ\¶VFDSDELOLW\WRPHHWWKHQHHGVRI6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHVDFURVVWKH86DQG&DQDGDDVDSSOLFDEOH<RXUUHVSRQVHVKRXOGDGGUHVV LQGHWDLODWOHDVWWKHIROORZLQJDUHDV
ORFDWLRQVRI\RXUQHWZRUNRIVDOHVDQGVHUYLFHSURYLGHUVWKHQXPEHURIZRUNHUV IXOOWLPHHTXLYDOHQWV
LQYROYHGLQHDFKVHFWRU
ZKHWKHUWKHVHZRUNHUVDUH\RXUGLUHFWHPSOR\HHV
RUHPSOR\HHVRIDWKLUGSDUW\
DQGDQ\RYHUODSEHWZHHQWKHVDOHVDQGVHUYLFHIXQFWLRQV /LQH
,WHP 4XHVWLRQ 5HVSRQVH
6DOHVௐIRUFH 2XUௐVDOHVௐIRUFHௐFRQVLVWVௐRIௐGLUHFWௐDQGௐDQௐLQGLUHF WௐVDOHVௐIRUFHௐ2XUௐGLUHFWௐVDOHVௐIRUFHௐFRQVLVWVௐRIௐGLUHFWௐ HPSOR\HHVௐDQGௐSDUWQHUௐGHDOHUVௐZKLFKௐH[FHHGVௐDQௐHPSOR\HHௐFRXQWௐRIௐௐSHUVRQQHOௐERWKௐIXOOௐWLPHௐDQGௐ SDUWௐWLPHௐ0DQ\ௐRIௐRXUௐVDOHVௐIRUFHௐDUHௐVSUHDGௐDFURVVௐWKHௐ86ௐDQGௐZHௐOHYHUDJHௐRXUௐUHODWLRQVKLSVௐZLWKௐ RXUௐODUJHUௐFODVVௐGHDOHUVKLSVௐWRௐVHUYLFHௐWKHௐPHPEHUVௐORZHUௐFODVVௐYHKLFOHௐQHHGVௐDVௐZHOOௐ$ௐFURVVௐVDOHVௐ IRUFHௐ7KHVHௐLQGLYLGXDOVௐKHOSௐVXSSRUWௐRXUௐGHDOHUVKLSVௐDQGௐ1$)*ௐ)OHHWௐ'LYLVLRQௐGLUHFWO\ௐ2QௐWKHௐRWKHUௐ KDQGௐRXUௐLQGLUHFWௐVDOHVௐIRUFHௐPDGHௐXSௐRIௐXSILWWHUVௐDQGௐSDUWQHUௐVXSSOLHUVௐFRQVLVWVௐRIௐRYHUௐௐSHUVRQQHOௐ ZLWKௐRXUௐSDUWQHUௐQHWZRUNௐDQGௐVDOHVௐIRUFHௐJURZLQJௐDQQXDOO\ௐ :LWKௐERWKௐGLUHFWௐDQGௐLQGLUHFWௐVDOHVௐIRUFHௐVWDIIௐZRUNLQJௐWRJHWKHUௐ1$)*ௐKDVௐEHHQௐDEOHௐWRௐVXFFHVVIXOO\ௐ JURZௐPDLQWDLQௐDQGௐVHUYLFHௐWKHௐGHPDQGௐRIௐWKHௐPHPEHUVௐ$VௐWKHௐQXPEHUௐRIௐ\RXUௐPHPEHUVௐJURZௐZHௐZLOOௐ FRQWLQXRXVO\ௐZHOFRPHௐPRUHௐVWDIIௐWRௐQRWௐRQO\ௐPHHWௐFXVWRPHUௐGHPDQGௐEXWௐDOVRௐWRௐH[FHHGௐFXVWRPHUௐ H[SHFWDWLRQV
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
307Exhibit 2
'HDOHUௐQHWZRUNௐRUௐRWKHUௐGLVWULEXWLRQௐPHWKRGV 2XUௐIUDQFKLVHௐQH WZRUNௐLQௐ&DQDGDௐDQGௐWKHௐ86ௐLVௐIRUWXQDWHO\ௐVHFRQGௐWRௐQRQHௐ2XUௐௐSURSRVHGௐ2(06ௐ SUHYLRXVO\ௐPHQWLRQHGௐDOOௐRIௐZKLFKௐKDYHௐHVWDEOLVKHGௐDௐSUHVHQFHௐQDWLRQZLGHௐZLWKௐIDFWRU\ௐVWRUHVௐ VWUDWHJLFDOO\ௐSODFHGௐZKHUHௐDOOௐPHPEHUVௐFDQௐUHFHLYHௐVHUYLFHௐDQGௐFRPSOHWHௐZDUUDQW\ௐUHSDLUVௐZLWKௐWKHLUௐ UHVSHFWLYHௐSURGXFWV
ௐ6LPSOHௐSXWௐWKHௐ1RUWKௐ$PHULFDQௐDQGௐ&DQDGLDQௐDXWRPRELOHௐVXSSO\ௐFKDLQௐQHWZRUNௐLVௐRQHௐRIௐWKHௐEHVWௐLQௐ WKHௐZRUOGௐ2IௐWKHௐௐEUDQGVௐZHௐUHSUHVHQWௐWKHௐ2(0VௐKDYHௐSXWௐLQௐSODFHௐDௐGHDOHUௐQHWZRUNௐDFURVVௐDOOௐௐ VWDWHVௐWKDWௐZLOOௐDOORZௐXVௐWRௐEHVWௐVHUYHௐDOOௐPHPEHUV
6HUYLFHௐIRUFH 7KHௐௐPDQXIDFWX UHVௐZHௐUHSUHVHQWௐKDYHௐWKRXVDQGVௐRIௐVHUYLFHௐORFDWLRQVௐWKDWௐZRXOGௐEHௐHDVLO\ௐDFFHVVLEOHௐ WRௐDOOௐ\RXUௐPHPEHUVௐ6HUYLFHௐFHQWHUVௐDQGௐZDUUDQW\ௐUHSDLUௐIDFLOLWLHVௐIRUௐDOOௐௐ2(0VௐDUHௐDPSOHௐDQGௐ UHDG\ௐWRௐKHOSௐVHUYLFHௐRXUௐPHPEHUVௐDQGௐWKHLUௐQHHGVௐ+RZHYHUௐ$ODVNDௐDQGௐ+DZDLLௐPD\ௐEHௐH[FHSWLRQVௐ DVௐWKH\ௐPD\ௐKDYHௐIDUWKHUௐGLVWDQFHVௐEHWZHHQௐIUDQFKLVHVௐZKHUHௐPHPEHUVௐFDQௐXWLOL]HௐWKHௐUHSDLUௐVHUYLFHV
'HVFULEHௐWKHௐRUGHULQJௐSURFHVVௐ,IௐRUGHUVௐZLOOௐEHௐ
KDQGOHGௐE\ௐGLVWULEXWRUVௐGHDOHUVௐRUௐRWKHUVௐH[SODLQௐWKHௐ UHVSHFWLYHௐUROHVௐRIௐWKHௐ3URSRVHUௐDQGௐRWKHUV
7KHௐPHPEHUௐPD\ௐRUGHUௐWKHLUௐYHKLFOHVௐE\ௐQDYLJDWLQJௐWRௐRXUௐZHEVLWHௐZZZ1DWLRQDO$XWR)OHHW*URXSFRPௐ DQGௐJRLQJௐWKURXJKௐWKHௐVWHSE\VWHSௐSURFHVVௐWRௐJHQHUDWHௐDQௐRQOLQHௐTXRWHௐRUௐE\ௐFDOOLQJௐRQHௐRIௐRXUௐ UHSUHVHQWDWLYHVௐDWௐ
ௐRUௐE\ௐVHQGLQJௐ1$)*ௐDQௐHPDLOௐDWௐ)OHHW#1DWLRQDO$XWR)OHHW*URXSFRPௐ 2UGHUVௐDUHௐWKHQௐSURFHVVHGௐGLUHFWO\ௐWRௐWKHௐPDQXIDFWXUHUௐZKRௐZLOOௐZRUNௐWRௐVXSSO\ௐWKHௐYHKLFOHௐWRௐWKHௐVKLS WRௐORFDWLRQௐIRUௐXSILWWLQLJௐRUௐHQGௐXVHUௐGHVLUHGௐGHOLYHU\ௐORFDWLRQ
'HVFULEHௐLQௐGHWDLOௐWKHௐSURFHVVௐDQGௐSURFHGXUHௐRIௐ
\RXUௐFXVWRPHUௐVHUYLFHௐSURJUDPௐLIௐDSSOLFDEOHௐௐ
,QFOXGHௐ\RXUௐUHVSRQVHWLPHௐFDSDELOLWLHVௐDQGௐ
FRPPLWPHQWVௐDVௐZHOOௐDVௐDQ\ௐLQFHQWLYHVௐWKDWௐKHOSௐ
\RXUௐSURYLGHUVௐPHHWௐ\RXUௐVWDWHGௐVHUYLFHௐJRDOVௐRUௐ
SURPLVHV
7RௐEHVWௐGHPRQVWUDWHௐRXUௐ&XVWRPHUௐ6HUYLFHௐSURJUDPௐNLQGO\ௐUHIHUHQFHௐWKHௐ=,3ௐILOHௐ³0HPEHUௐ:DONௐ 7KURXJK´ௐWKDWௐLVௐDWWDFKHGௐLQௐWKHௐ$GGLWLRQDOௐ'RFXPHQWVௐIROGHUௐ3OHDVHௐEHJLQௐZLWKௐDQGௐUHYLHZௐLQௐRUGHUௐWKDWௐ LVௐH[SODLQHGௐEHORZ
ௐ
+RZௐ0HPEHUVௐ&DQௐ*HWௐ4XRWHVௐ2QOLQH
ௐௐ$ௐPHPEHUௐFDQௐREWDLQௐPRVWௐTXRWHVௐE\ௐYLVLWLQJௐRXUௐZHEVLWHௐ ZZZ1DWLRQDO$XWR)OHHW*URXSFRPௐZKHUHௐDௐVLPSOHௐRQHௐVWHSௐIRUPௐLVௐQHHGHGௐIRUௐUHJLVWUDWLRQௐ7KLVௐLVௐWRௐ SURWHFWௐWKHௐSULFHௐLQIRUPDWLRQௐIURPௐQRQPHPEHUVௐ2QFHௐDௐPHPEHUௐUHJLVWHUVௐWKH\ௐZLOOௐUHFHLYHௐDQௐ DXWRPDWHGௐZHOFRPHௐHPDLOௐZLWKௐDௐGHPRௐYLGHRௐRQௐKRZௐWRௐXVHௐRXUௐVLWHௐ0HPEHUVௐZLOOௐJDLQௐDFFHVVௐWRௐ WKHUHௐYHU\ௐRZQௐGDVKERDUGௐZKLFKௐZLOOௐKRXVHௐDOOௐWKHUHௐTXRWHVௐLQௐRQHௐVDIHௐVHFXUHௐORJLQௐ0HPEHU¶VௐFDQௐ VHOHFWௐZKLFKௐEUDQGௐWKH\ௐDUHௐORRNLQJௐIRUௐDQGௐPRGHOௐ\HDUௐ2XUௐVLWHௐVKRZVௐDOOௐWKHௐFDWHJRULHVௐWKHௐEUDQGௐ RIIHUVௐVXFKௐDV
ௐ&DUVௐ9DQVௐ689¶Vௐ7UXFNVௐDQGௐ&KDVVLVௐ&DEVௐ0HPEHUVௐZLOOௐWKHQௐEHௐDEOHௐWRௐGULOOௐGRZQௐ IRUௐWKHௐULJKWௐVHOHFWLRQௐE\ௐSLFNLQJௐIURPௐWKHௐILOWHUௐPHQXௐRIௐZKDWௐFDEௐWKHUHௐORRNLQJௐIRUௐ 5HJXODUௐ([WHQGHGௐ
RUௐ&UHZ
ௐWRௐௐZKHHOௐRUௐௐZKHHOௐGULYHௐGRZQௐWRௐWKHௐEHGௐOHQJWKௐWKHUHௐORRNLQJௐIRUௐௐ$OOௐIDFWRU\ௐRSWLRQVௐDUHௐ WKHQௐSUHVHQWHGௐIRUௐWKHௐPHPEHUௐWRௐVHOHFWௐIURPௐWKLVௐZLOOௐVKRZௐDOOௐFXUUHQWௐIDFWRU\ௐRUGHUDEOHௐRSWLRQVௐWDNLQJௐ WKHௐJXHVVௐZRUNௐRXWௐIRUௐWKHௐPHPEHUௐ2QFHௐDௐPHPEHUௐVHOHFWVௐDௐGHVLUHௐEXLOGௐWKH\ௐZLOOௐVHHௐWKHUHௐ 6RXUFHZHOOௐ3ULFHௐUHSRUWௐVKRZLQJௐWKHௐ0653ௐWKHUHௐFRQWUDFWௐSULFHௐWKHௐVDYLQJௐLQௐUHDOௐGROODUVௐDQGௐDVௐDௐ SHUFHQWDJHௐ,QௐWKHௐ3')ௐH[DPSOHௐ\RXௐFDQௐVHHௐDௐVDYLQJௐRIௐௐ
ௐRIௐௐWRௐWKHௐPHPEHUௐ
VKRZLQJௐDௐVLJQLILFDQWௐVDYLQJVௐ0HPEHUVௐWKHQௐFDQௐFKRVHௐWRௐDGGௐH[WUD¶VௐWRௐWKHUHௐRUGHUௐOLNHௐH[WUDௐNH\V¶ௐ VHUYLFHௐPDQXDOVௐVDOHVௐWD[ௐDQGௐHYHQௐUHTXHVWௐDQௐXSILWௐWRௐEHௐDGGHGௐWRௐWKHUHௐTXRWHௐ/DVWO\ௐWKH\ௐZLOOௐEHௐ JLYHQௐDௐFRPSOHWHௐWXUQௐNH\ௐTXRWHௐSDFNDJHௐWRௐSULQWௐZKLFKௐZLOOௐLQFOXGHௐWKHUHௐFXVWRPL]HGௐ4XRWHௐ,'ௐ 'HVFULSWLRQௐDQGௐ6SHFLILFDWLRQVௐRIௐZKDWௐWKH\ௐEXLOWௐௐௐ
+RZௐ0HPEHUVௐDQGௐ8SILWWHUVௐFDQௐ3DUWQHUௐZLWKௐ1$)*
ௐ2XUௐGHGLFDWHGௐZHEVLWHௐZZZ1$)*3DUWQHUFRPௐZDVௐ
EXLOWௐWRௐDFFRPPRGDWHௐWKHௐPHPEHUௐZKRௐZRXOGௐOLNHௐDௐFHUWDLQௐXSILWWHUௐWRௐXSILWௐWKHUHௐYHKLFOHVௐ,WௐZDVௐDOVRௐ EXLOWௐIRUௐXSILWWHUVௐWRௐKDYHௐDௐSODFHௐWRௐJRௐZKHUHௐWKH\ௐFDQௐILQGௐLQIRUPDWLRQௐRQௐKRZௐWRௐSDUWQHUௐZLWKௐ1$)*ௐ WRௐEHWWHUௐVHUYHௐWKHUHௐORFDOௐPHPEHUVௐ
([DPSOHௐRIௐ$ௐ0HPEHUௐZLWKௐ8SILWௐ4XRWH
ௐ7KLVௐLVௐDQௐH[DPSOHௐRIௐKRZௐZHௐXVHௐRXUௐ&DEௐ&KDVVLVௐDQGௐ
FRPELQHௐWKHPௐZLWKௐDQௐXSILWௐWRௐSURYLGHௐDௐWXUQNH\ௐVROXWLRQௐIRUௐWKHௐPHPEHUௐLQௐDௐVLPSOHௐWRௐIROORZௐIRUPDWௐ (7$ௐ6\VWHPௐIRUௐ0HPEHUVௐ:DONௐ7KURXJK
ௐ7KLVௐLVௐZKHUHௐPHPEHUVௐFDQௐHDVLO\ௐFRPHௐWRௐRXUௐZHEVLWHௐWKHௐ VDPHௐZHEVLWHௐWKH\ௐEXLOWௐWKHUHௐFKDVVLVௐRQௐDQGௐWUDFNௐWKHUHௐRUGHUௐOLNHௐWKH\ௐZRXOGௐDௐ836ௐSDFNDJHௐ:Hௐ KDYHௐDௐYHU\ௐVLPSOHௐGLVSOD\ௐRQௐRXUௐKRPHSDJHௐ³7UDFNௐ\RXUௐRUGHU´ௐZKHUHௐPHPEHUVௐFDQௐHQWHUௐRQHௐRIௐWKHௐ
IROORZLQJ
ௐ3XUFKDVHௐ2UGHUௐ1XPEHUௐ4XRWHௐ,'ௐ8SILWௐ4XRWHௐ,'ௐRUௐYLQௐWRௐHDVLO\ௐVHHௐWKHUHௐLQௐWKHௐSURFHVVௐ WKHUHௐSDUWLFXODUௐRUGHUௐLVௐLQௐ
&RXUWHV\ௐ&RQILUPDWLRQௐ([SODLQHG
ௐ$IWHUௐ1$)*ௐUHFHLYHVௐDQௐRUGHUௐIURPௐDௐ0HPEHUௐZHௐDOZD\VௐOLNHௐWRௐ VHQGௐWKHPௐDௐ&RXUWHV\ௐ&RQILUPDWLRQௐ7KLVௐLVௐZHUHௐWKHௐPHPEHUௐZLOOௐGRXEOHௐFKHFNௐVRPHௐSDUWLFXODUVௐRQௐ WKHUHௐRUGHUௐOLNHௐ&RORUௐ4XDQWLW\ௐ8SILWௐDQGௐ6SHFLILFDWLRQ¶VௐDUHௐDOOௐFRUUHFWௐEHIRUHௐRUGHUௐSODFHPHQWௐௐ:Hௐ DOVRௐOLNHௐWRௐDVNௐIRUௐWLWOHௐLQIRUPDWLRQௐDWௐWKLVௐSRLQWௐVRௐZHௐFDQௐKHOSௐSURFHVVௐWKHௐSDSHUZRUNௐDWௐGHOLYHU\ௐ SURPSWO\
ௐௐ)DFWRU\ௐ2UGHUௐ&XWௐ2IIௐ1RWLFHV
ௐ+HUHௐLVௐZHUHௐZHௐOLNHௐWRௐKLJKOLJKWௐZHUHௐPHPEHUVௐFDQௐDFFHVVௐDQ\ௐ XSFRPLQJௐIDFWRU\ௐRUGHUௐFXWௐRIIௐGDWHVௐ:HௐZDONௐWKHPௐWKURXJKௐWKHௐSURFHVVௐVWHSௐE\ௐVWHSௐWRௐHQVXUHௐ HYHU\RQHௐNQRZVௐWKHௐXSFRPLQJௐRUGHUௐFXWௐRIIௐGDWHௐZHௐHYHQௐSULQWௐWKLVௐLQIRUPDWLRQௐ LIௐNQRZQௐDWௐWKHௐWLPH
ௐ
ULJKWௐRQௐWKHௐFRYHUௐSDJHௐRIௐWKHUHௐTXRWHVௐ
9DOLGDWLRQௐ:DONௐ7KURXJKௐ([DPSOH
ௐ7RௐGHPRQVWUDWHௐDௐSULFHௐYDOLGDWLRQௐZHௐVKRZௐZKDWௐDௐPHPEHUௐZRXOGௐ VHHௐZKHQௐWKH\ௐEXLOGௐDௐWUXFNௐRQௐRXUௐVLWHௐ$WௐFKHFNௐRXWௐWKHௐPHPEHUௐZRXOGௐVHHௐWKHௐ7RWDOௐ&RQILJXUHGௐ 0653ௐRIௐௐௐ$ௐ6RXUFHZHOOௐ3ULFHௐRIௐௐௐ7RWDOௐ6DYLQJௐRIௐௐ ௐRUௐௐIRUௐ
Dௐௐ)ௐIROORZHGௐE\ௐWKHௐSULFLQJௐSDJHௐZKLFKௐVKRZVௐWKHௐ0LQLPXPௐ'LVFRXQWௐRIௐDWௐOHDVWௐௐ$Vௐ \RXௐVHHௐZHௐSURYLGHGௐDQௐDGGLWLRQDOௐௐGLVFRXQWௐRQௐWRSௐRIௐWKHௐௐFRQWUDFWௐGLVFRXQWௐ7KLVௐZRXOGௐEHௐ WKHௐFDVHௐLQௐPRVWௐLQVWDQFHV
'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐSURYLGHௐ\RXUௐ SURGXFWVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐWKHௐ8QLWHGௐ6WDWHV
2XUௐZLOOLQJQHVVௐDQGௐDELOLW\ௐWRௐVHUYLFHௐPHPEHUVௐQDWLRQZLGHௐLVௐXQSDUDOOHOHGௐ:HௐKDYHௐGHGLFDWHGௐVWDIIௐௐ GD\VௐDௐZHHNௐIURPௐDPௐWRௐSPௐVWDQGLQJௐE\ௐUHDG\ௐWRௐDVVLVWௐDQ\ௐPHPEHUௐKHOSௐILQGௐWKHௐEHVWௐVROXWLRQௐIRUௐ WKHUHௐQHHGVௐHYHQௐLIௐKHOSLQJௐDVVLVWௐWKHPௐWRௐWKHௐEHVWௐ6RXUFHZHOOௐ&RQWUDFWௐWKDWௐFRXOGௐEHௐDௐVROXWLRQௐ:Hௐ KDYHௐDௐGHGLFDWHGௐOLYHௐFKDWௐIHDWXUHௐRQௐRXUௐRQOLQHௐTXRWHௐJHQHUDWLQJௐZHEVLWHௐLQௐFDVHௐDQ\ௐPHPEHUௐKDVௐ DQ\ௐWURXEOHௐDWௐDOOௐLQௐEXLOGLQJௐWKHUHௐTXRWHVௐ1$)*ௐKDVௐHVWDEOLVKHGௐDௐFKDLQௐRIௐVXSSOLHUVௐZKRௐDUHௐDWௐWKHௐ UHDG\ௐWRௐVHUYHௐLIௐFDOOHGௐXSRQௐE\ௐDQ\ௐPHPEHUௐ:HௐDUHௐKHUHௐWRௐKHOS
'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐSURYLGHௐ\RXUௐ SURGXFWVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐ&DQDGD
:HௐDUHௐZLOOLQJௐDQGௐHDJHUௐWRௐVRRQௐH[WHQGௐRXUௐEXVLQHVVௐPRGHOௐDQGௐQHWZRUNௐLQWRௐ&DQDGDௐ:HௐEHOLHYHௐ SDUWQHULQJௐZLWKௐORFDOௐ&DQDGLDQௐEDVHGௐGHDOHUௐJURXSVௐLVௐNH\ௐWRௐVXFFHVVௐLQௐWKHௐ&DQDGLDQௐPDUNHWௐ1$)*¶Vௐ FRPSHWLWLYHௐSULFLQJௐDVௐZHOOௐDVௐDௐVLPSOHௐ86ௐ'ROODUௐWRௐ&DQDGLDQௐFRQYHUVDWLRQௐZLOOௐKHOSௐ1$)*ௐH[SDQGௐ LQWRௐWKHௐ&DQDGLDQௐPDUNHWௐIRUௐSDUWLFLSDWLQJௐ6RXUFHZHOOௐPHPEHUV
,GHQWLI\ௐDQ\ௐJHRJUDSKLFௐDUHDVௐRIௐWKHௐ8QLWHGௐ6WDWHVௐ
RUௐ&DQDGDௐWKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐWKURXJKௐ
WKHௐSURSRVHGௐFRQWUDFW
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐZLOOௐKDQGOHௐVHUYLFLQJௐௐRIௐDOOௐJHRJUDSKLFௐDUHDVௐORFDWHGௐLQௐWKHௐ8QLWHGௐ 6WDWHVௐௐ$OWKRXJKௐLWௐLVௐXQFOHDUௐZKDWௐXQVHHQௐREVWDFOHVௐZHௐPD\ௐIDFHௐLQௐ&DQDGDௐ1$)*ௐLVௐFRPPLWWHGௐWRௐ EXLOGLQJௐWKHௐVDPHௐPRGHOௐWRௐVHUYLFHௐ&DQDGDௐDQGௐSURYLGLQJௐWKHௐVDPHௐOHYHOௐRIௐFXVWRPHUௐVDWLVIDFWLRQௐ VHUYLFHௐDQGௐFDUHௐDVௐLQௐWKHௐ8QLWHGௐ6WDWHV
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
308Exhibit 2
,GHQWLI\ௐDQ\ௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐVHFWRUVௐ
LHௐJRYHUQPHQWௐHGXFDWLRQௐQRWIRUSURILW
ௐWKDWௐ\RXௐ
ZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐWKURXJKௐWKHௐSURSRVHGௐ
FRQWUDFWௐ([SODLQௐLQௐGHWDLOௐ)RUௐH[DPSOHௐGRHVௐ\RXUௐ
FRPSDQ\ௐKDYHௐRQO\ௐDௐUHJLRQDOௐSUHVHQFHௐRUௐGRௐRWKHUௐ
FRRSHUDWLYHௐSXUFKDVLQJௐFRQWUDFWVௐOLPLWௐ\RXUௐDELOLW\ௐWRௐ SURPRWHௐDQRWKHUௐFRQWUDFW"
1$)*ௐZLOOௐFRQWLQXHௐWRௐVHUYLFHௐDOOௐ6RXUFHZHOOௐ0HPEHUVௐWKURXJKௐRXUௐௐKRXUௐDௐGD\ௐௐGD\VௐDௐZHHNௐ RQOLQHௐSRUWDOௐZLWKௐWKHௐH[FOXVLRQௐRIௐ1RQ3URILWVௐ8QIRUWXQDWHO\ௐ1RQ3URILWVௐDUHௐRIWHQௐQRWௐHOLJLEOHௐIRUௐWKHௐ VDPHௐGLVFRXQW¶VௐJRYHUQPHQWௐHQWLWLHVௐDUHௐTXDOLILHGௐIRUௐ+RZHYHUௐ1RQ3URILWVௐDUHௐVXEMHFWௐWRௐDௐGLIIHUHQWௐ SULFLQJௐSURJUDPௐDQGௐZLOOௐEHௐHYDOXDWHGௐRQௐDௐFDVHௐWRௐFDVHௐEDVLV 'HILQHௐDQ\ௐVSHFLILFௐFRQWUDFWௐUHTXLUHPHQWVௐRUௐ
UHVWULFWLRQVௐWKDWௐZRXOGௐDSSO\ௐWRௐRXUௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐ+DZDLLௐDQGௐ$ODVNDௐDQGௐLQௐ86ௐ7HUULWRULHV
7KHௐRQO\ௐSRVVLEOHௐORJLVWLFDOௐFRQVWUDLQWVௐZHௐPD\ௐIDFHௐLVௐWKHௐVKLSSLQJௐFRQVWUDLQWVௐIRUௐVKLSPHQWVௐDUULYLQJௐLQௐ $ODVNDௐ+DZDLLௐDQGௐ86ௐ7HUULWRULHVௐ)RUௐH[DPSOHௐZHௐRIWHQௐSURYLGHௐPHPEHUVௐLQௐ$ODVNDௐRUௐ+DZDLLௐZLWKௐ YHKLFOHVௐWKDWௐRIWHQௐKDYHௐXSILWVௐ7RௐFLUFXPYHQWௐWKLVௐSRWHQWLDOௐLVVXHௐPHPEHUVௐDOORZௐXVௐWRௐDGGௐWKHVHௐH[WUDௐ VKLSSLQJௐDQGௐSRUWௐFRVWVௐWRௐWKHLUௐTXRWHV
7DEOH
0DUNHWLQJ3ODQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐPDUNHWLQJௐVWUDWHJ\ௐIRUௐSURPRWLQJௐ
WKLVௐFRQWUDFWௐRSSRUWXQLW\ௐௐ8SORDGௐ
UHSUHVHQWDWLYHௐVDPSOHVௐRIௐ\RXUௐPDUNHWLQJௐ
PDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐ
XSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐHQFRPSDVVHVௐDௐYDULHW\ௐRIௐPDUNHWLQJௐVWUDWHJLHVௐWRௐSURPRWHௐRXUௐSURGXFWVௐDQGௐ VHUYLFHVௐWRௐVWUHDPOLQHௐWKHௐYHKLFOHௐSXUFKDVLQJௐSURFHVVௐIRUௐJRYHUQPHQWௐHQWLWLHVௐௐௐ%HORZௐDUHௐDௐIHZௐVWUDWHJLHVௐ XVHGௐWRௐVHUYHௐDVௐWKHௐJDWHZD\ௐEHWZHHQௐRXUௐEXVLQHVVௐDQGௐSXEOLFௐDJHQFLHVௐௐ :HEVLWHௐDQGௐ,QERXQGௐ0DUNHWLQJ
ௐௐ7KHௐFUHDWLRQௐRIௐDௐSURIHVVLRQDOௐFXVWRPHUIRFXVHGௐZHEVLWHௐLVௐRQHௐRIௐRXUௐPDLQௐ IHDWXUHVௐWRௐPDUNHWௐRXUௐSURGXFWVௐDQGௐVHUYLFHVௐ7KHௐ1$)*ௐZHEVLWHௐHQFRXUDJHVௐRXUௐPHPEHUVௐWRௐLQWHUDFWௐDQGௐ EURZVHௐWKURXJKௐSURGXFWVௐRIIHUHGௐDORQJௐZLWKௐSULFLQJௐDQGௐLQIRUPDWLRQௐDERXWௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐ,QERXQGௐ PDUNHWLQJௐLVௐFUHDWHGௐZKHQௐSRWHQWLDOௐPHPEHUVௐDUHௐGLUHFWHGௐWRௐWKHௐFRPSDQ\ௐZHEVLWHௐௐ:LWKௐWKLVௐPHWKRGௐZHௐ DUHௐDEOHௐWRௐQRWௐRQO\ௐFRQQHFWௐZLWKௐPHPEHUVௐEXWௐWRௐSXWௐWKHௐSXUFKDVLQJௐDELOLW\ௐLQWRௐWKHௐKDQGVௐRIௐHDFKௐPHPEHUௐௐ 2XUௐLQERXQGௐPDUNHWLQJௐVWUDWHJ\ௐDWWUDFWVௐPHPEHUVௐE\ௐFUHDWLQJௐYDOXDEOHௐFRQWHQWௐDQGௐH[SHULHQFHVௐWDLORUHGௐWRௐWKHௐ QHHGVௐRIௐHDFKௐLQGLYLGXDOௐ([DPSOHVௐLQFOXGHௐHPDLOௐFDPSDLJQௐIO\HUVௐRQௐRXUௐSURGXFWVௐLQIRUPDWLYHௐDQGௐKRZWRௐ YLGHRVௐVRFLDOௐPHGLDௐDQGௐHQJDJLQJௐPHPEHUVௐZLWKௐWRSQRWFKHGௐFXVWRPHUௐVHUYLFHௐWRௐEXLOGௐEUDQGௐDZDUHQHVVௐ (PDLOௐ0DUNHWLQJ
ௐ2QHௐRIௐWKHௐPDLQௐVWUDWHJLHVௐXVHGௐWRௐHQJDJHௐFXUUHQWௐDQGௐSRWHQWLDOௐPHPEHUVௐLVௐ(PDLOௐ 0DUNHWLQJௐ2XUௐHPDLOVௐLQFOXGHௐGLIIHUHQWௐW\SHVௐRIௐIO\HUVௐWKDWௐFRQVLVWௐRIௐLQIRUPDWLRQௐRIௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐ SURPRWLQJௐPDQXIDFWXUHUௐEUDQGVௐKROLGD\ௐWKHPHGௐIO\HUVௐGLVFRXQWVௐRIIHUHGௐWRௐILUVWௐWLPHௐEX\HUVௐLPSRUWDQWௐFXWRIIௐ GDWHௐUHPLQGHUVௐDQGௐXSFRPLQJௐSURGXFWVௐDQGௐHYHQWVௐௐ
7KHௐXVHௐRIௐPDUNHWLQJௐFDPSDLJQVௐSOD\VௐDௐPDMRUௐUROHௐLQௐHQKDQFLQJௐWKHௐJURZWKௐRIௐRXUௐFOLHQWௐGDWDEDVHௐௐ(PDLOVௐ DUHௐDௐELJௐSDUWௐRIௐRXUௐGDLO\ௐOLYHVௐGXHௐWRௐJRYHUQPHQWௐDJHQF\ௐHPSOR\HHVௐXWLOL]LQJௐHPDLOVௐDVௐWKHLUௐPDLQௐVRXUFHௐRIௐ FRPPXQLFDWLRQௐௐ:HௐXVHௐFDPSDLJQHUFRPௐDVௐWKHௐHPDLOLQJௐSODWIRUPௐWRௐUHDFKௐRXUௐWDUJHWௐPHPEHUVௐௐ9LGHRVௐDQGௐ GHVFULSWLYHௐLPDJHVௐDUHௐXVHGௐRQௐDOOௐIO\HUVௐDQGௐDUHௐFRPSDWLEOHௐZLWKௐDௐGHVNWRSௐRUௐPRELOHௐGHYLFHௐௐ0HVVDJHVௐ DUHௐVKRUWௐDQGௐWRௐWKHௐSRLQWௐZLWKௐOLQNVௐOHDGLQJௐWRௐWKHௐ6RXUFHZHOOௐDQGௐ1$)*ௐKRPHSDJHௐௐ7KHௐ&DPSDLJQHUௐHPDLOௐ V\VWHPௐDOORZVௐWKHௐDELOLW\ௐWRௐWUDFNௐHPDLOௐDFWLYLW\ௐEDVHGௐRQௐRSHQௐUDWHௐXQVXEVFULEHVௐDQGௐOLQNௐFOLFNVௐZKLFKௐLVௐ EHQHILFLDOௐWRௐXQGHUVWDQGLQJௐHPDLOௐHIIHFWLYHQHVVௐௐ
2QFHௐSRWHQWLDOௐPHPEHUVௐDUHௐGLUHFWHGௐWRௐRXUௐZHEVLWHௐWKH\ௐDUHௐZHOFRPHGௐZLWKௐDௐZLGHௐUDQJHௐRIௐRSWLRQVௐWRௐ H[SORUHௐDQௐDUUD\ௐRIௐRXUௐSURGXFWVௐDQGௐVHUYLFHVௐ7KH\ௐDUHௐDEOHௐWRௐUHJLVWHUௐWRௐEHFRPHௐDௐPHPEHUௐYLHZௐSULFLQJௐ H[SORUHௐDYDLODEOHௐLQVWRFNௐYHKLFOHVௐYLHZௐKRZWRYLGHRVௐEXLOGௐDௐYHKLFOHௐRQOLQHௐWRௐUHTXHVWௐDQௐLPPHGLDWHௐTXRWHௐ RUௐXVHௐRXUௐOLYHௐFKDWௐDVVLVWDQWௐRUௐFDOOHPDLOௐIRUௐOLYHௐVXSSRUWௐௐ )DFHௐWRௐ)DFHௐ0DUNHWLQJௐ6WUDWHJLHV
ௐௐ7KLVௐVWUDWHJ\ௐKDVௐSURYHQௐWRௐEHௐVXFFHVVIXOௐLQௐJHQHUDWLQJௐOHDGVௐDQGௐ FUHDWLQJௐODVWLQJௐUHODWLRQVKLSVௐE\ௐGHYHORSLQJௐJHQXLQHௐFRQQHFWLRQVௐZLWKௐSURVSHFWLYHௐPHPEHUVௐௐ1DWLRQDOௐ$XWRௐ )OHHWௐ*URXSௐDWWHQGVௐVHYHUDOௐWUDGHVௐVKRZVௐSHUௐ\HDUௐWRௐHQJDJHௐPHPEHUVௐDQGௐSXWௐDௐIDFHௐWRௐWKHௐFRPSDQ\ௐ7KLVௐ LQௐSHUVRQௐPHHWLQJௐDLGVௐWRௐEXLOGௐWKHௐEUDQGௐE\ௐQXUWXULQJௐUHODWLRQVKLSVௐEHWZHHQௐPHPEHUVௐDQGௐRWKHUௐYHQGRUVௐ DVVRFLDWHGௐWKURXJKௐWKHௐSURFHVVௐௐௐ7UDGHௐVKRZVௐDWWHQGHGௐLQFOXGHௐ*);ௐ,$332ௐ1,*3ௐ$&7ௐ&$332ௐDQGௐ &$6%2ௐWKURXJKRXWௐWKHௐ8QLWHGௐ6WDWHVௐௐ
1$)*ௐKDVௐPDQ\ௐRSSRUWXQLWLHVௐWRௐPDNHௐLQௐSHUVRQௐSUHVHQWDWLRQVௐWRௐSURSRVHௐSURGXFWVௐVHUYLFHVௐRIIHUHGௐDQGௐWRௐ DQVZHUௐDQ\ௐTXHVWLRQVௐSRWHQWLDOௐPHPEHUVௐPD\ௐKDYHௐௐ7KHVHௐ3RZHU3RLQWௐ3UHVHQWDWLRQVௐLQFOXGHௐWRSLFVௐRQௐ 1$)*6RXUFHZHOOௐSURFHVVௐKRZௐWRௐIDFLOLWDWHௐWKHௐYHKLFOHௐSXUFKDVLQJௐZLWKRXWௐELGGLQJௐLQIRUPDWLRQDOௐYLGHRVௐDQGௐ WKHௐEUDQGVௐDQGௐVHUYLFHVௐZHௐSURYLGHௐ7KHVHௐPHHWLQJVௐKDYHௐEHHQௐKHOGௐDWௐORFDOௐFLWLHVௐFRXQWLHVௐVFKRROௐGLVWULFWVௐ ZDWHUௐGLVWULFWVௐDQGௐSRUWV
5HODWLRQVKLSௐ0DUNHWLQJௐLVௐDௐYLWDOௐVWUDWHJ\ௐXVHGௐLQௐEXLOGLQJௐDQGௐPDLQWDLQLQJௐORQJWHUPௐUHODWLRQVKLSVௐSUDFWLFHGௐE\ௐ 1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐRQௐDௐGDLO\ௐEDVLVௐௐ
1$)*ௐVWULYHVௐWRௐFUHDWHௐDௐSRVLWLYHௐDQGௐVXSSRUWLYHௐFRQQHFWLRQௐZLWKௐPHPEHUVௐE\ௐSURYLGLQJௐSHUVRQDOL]HGௐDQGௐ UHVSRQVLYHௐFXVWRPHUௐVHUYLFHௐSUDFWLFHVௐௐ7KHௐVDOHVௐWHDPௐKDVௐZRUNHGௐWLUHOHVVO\ௐWRௐIRFXVௐRQௐSURYLGLQJௐ RXWVWDQGLQJௐFXVWRPHUௐVXSSRUWௐWRௐFUHDWHௐDௐSRZHUIXOௐUDSSRUWௐZLWKௐH[LVWLQJௐDQGௐQHZௐPHPEHUVௐௐ%\ௐJRLQJௐDERYHௐ DQGௐEH\RQGௐWKH\ௐKDYHௐHQKDQFHGௐH[LVWLQJௐUHODWLRQVKLSVௐDQGௐH[HFXWHGௐFXVWRPHUௐOR\DOW\ௐZLWKௐUHSHDWௐEXVLQHVVHVௐௐ 7KH\ௐVWULYHௐWRௐGHYLDWHௐIURPௐWKHௐ³&DUௐ6DOHVSHUVRQ´ௐPHQWDOLW\ௐZKLFKௐLVௐௐVDOHVௐGULYHQௐWRௐDௐPRUHௐSURGXFWௐ DQGௐFXVWRPHUௐVHUYLFHௐDSSURDFKௐE\ௐLQVWLOOLQJௐDௐVHQVHௐRIௐFRQILGHQFHௐLQௐRXUௐFOLHQWVௐௐ7KHௐJRDOௐLVௐWRௐUHJXODUO\ௐ DVVLVWௐFOLHQWVௐDQGௐDGGUHVVௐDQ\ௐQHHGVௐDQGௐFRQFHUQVௐHYHQௐDIWHUௐWKHௐSXUFKDVHௐKDVௐRFFXUUHGௐௐ7KHௐVWULYHௐWRௐ IRFXVௐRQௐVROXWLRQௐVHOOLQJௐYVௐSURGXFWௐVHOOLQJௐGHYHORSVௐLQWRௐDௐPXWXDOO\ௐEHQHILFLDOௐDJUHHPHQWௐIRUௐPHPEHUVௐDQGௐ WKHௐEXVLQHVVௐௐ
%HORZௐDUHௐDௐIHZௐH[DPSOHVௐRQௐVXFFHVVIXOௐUHODWLRQVKLSௐPDUNHWLQJௐIURPௐRXUௐ)OHHWௐ'HSDUWPHQW ௐ
:HௐKDGௐDௐPHPEHUௐFDOOௐLQௐWRௐUHTXHVWௐILQDQFLQJOHDVHௐRSWLRQVௐIRUௐDௐWUXFNௐQHHGHGௐWKURXJKௐRXUௐ1DWLRQDOௐ$XWRௐ )OHHWௐ*URXS6RXUFHZHOOௐYHKLFOHௐFRQWUDFWௐௐ,ௐFRQWDFWHGௐDQRWKHUௐ6RXUFHZHOOௐYHQGRUௐ0DWWௐ*HLVHOKDUWௐIURPௐ1&/ௐ *RYௐ&DSLWDOௐDQGௐKHௐZDVௐKDSS\ௐWRௐDVVLVWௐZLWKௐDௐILQDQFLQJௐTXRWHௐௐ7KHௐPHPEHUௐDOVRௐUHTXHVWHGௐWRௐWUDGHௐLQௐDௐ FXUUHQWௐYHKLFOHௐLQௐWKHLUௐIOHHWௐDQGௐZDVௐGLUHFWHGௐWRௐ*RYGHDOVௐIRUௐDVVLVWDQFHௐLQௐUHPRYLQJௐWKHௐRXWGDWHGௐXQLWௐ WKURXJKௐDQௐDXFWLRQௐௐௐ7KHௐPHPEHUௐZDVௐDEOHௐWRௐXWLOL]HௐWKUHHௐ6RXUFHZHOOௐFRQWUDFWVௐWRௐFRPSOHWHௐKLVௐWUDQVDFWLRQௐ ZKLFKௐVLPSOLILHGௐWKHௐHQWLUHௐSURFHVVௐௐ7KHௐPHPEHUௐZDVௐYHU\ௐVDWLVILHGௐZLWKௐWKHௐDPRXQWௐRIௐFDUHௐDQGௐHDVHௐ WKURXJKௐKLVௐH[SHULHQFHௐDQGௐEHFDPHௐDௐUHSHDWௐFXVWRPHUௐௐௐ%\ௐXWLOL]LQJௐDௐFURVVVHOOLQJௐVWUDWHJ\ௐ1DWLRQDOௐ$XWRௐ )OHHWௐ*URXSௐEHFDPHௐKLVௐRQHௐVWRSௐVKRSௐWRௐIXOILOOௐDOOௐIOHHWௐYHKLFOHௐSXUFKDVLQJௐQHHGVௐ ³,ௐKDGௐDௐPHPEHUௐFDOOௐLQௐGHVSHUDWHௐWRௐREWDLQௐDௐQHZௐWUXFNௐEHFDXVHௐDQௐHPSOR\HHௐKDGௐJRWWHQௐLQWRௐDௐVHULRXVௐ DFFLGHQWௐDQGௐKDGௐWKHௐWUXFNௐWRWDOHGௐௐௐௐ'XHௐWRௐFRYLGௐUHVWULFWLRQVௐPRVWௐPDQXIDFWXUHUVௐDUHௐFXUUHQWO\ௐH[SHULHQFLQJௐ PLFURFKLSௐVKRUWDJHVௐZKLFKௐUHOD\VௐWRௐSURGXFWLRQௐGHOD\VௐDWௐWKHௐIDFWRU\ௐௐ:HௐZHUHௐDEOHௐWRௐGLUHFWௐEX\HUௐWRௐRXUௐLQ VWRFNௐLQYHQWRU\ௐRQௐWKHௐ1$)*ௐZHEVLWHௐDQGௐPHPEHUௐZDVௐHFVWDWLFௐWRௐORFDWHௐWUXFNௐWRௐPHHWௐWKHLUௐQHHGVௐௐௐ,QVWHDGௐ RIௐKDYLQJௐWRௐZDLWௐௐZHHNVௐWRௐUHFHLYHௐWKHௐQHZௐYHKLFOHௐPHPEHUௐZDVௐDEOHௐWRௐREWDLQௐWKHௐQHZௐWUXFNௐZLWKLQௐௐ ZHHNV´
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
309Exhibit 2
³,ௐRQFHௐKDGௐDௐPHPEHUௐFRQWDFWௐXVௐWZRௐ\HDUVௐDIWHUௐSXUFKDVLQJௐDௐYHKLFOHௐIURPௐXVௐௐௐ7KH\ௐKDGௐDௐPDOIXQFWLRQௐ ZLWKௐWKHௐOLIWJDWHௐRQௐWKHௐER[ௐWUXFNௐZKLFKௐFDXVHGௐDௐORJLVWLFDOௐQLJKWPDUHௐௐ,ௐZDVௐDEOHௐWRௐFRQWDFWௐRQHௐRIௐRXUௐERG\ௐ YHQGRUVௐWKDWௐXSILWWHGௐWKHௐOLIWௐJDWHௐLQVWDOODWLRQௐDQGௐDௐVHUYLFHௐWHFKQLFLDQௐZDVௐDEOHௐWRௐJRௐRQVLWHௐWRௐUHVROYHௐWKHௐ OLIWJDWHௐLVVXHௐDWௐQRௐDGGLWLRQDOௐFRVWௐௐ7KHௐPHPEHUௐZDVௐYHU\ௐLPSUHVVHGௐZLWKௐWKHௐTXDOLW\ௐRIௐRXUௐFXVWRPHUௐVHUYLFHௐ HYHQௐDIWHUௐSXUFKDVHௐ³
³,ௐKDGௐDௐPHPEHUௐUHTXHVWௐDௐôௐWRQௐWUXFNௐSULFLQJௐEXWௐZDVௐXQVXUHௐDERXWௐWKHLUௐEXGJHWௐDWௐWKHௐWLPHௐௐௐ,ௐWRRNௐWKHௐ WLPHௐWRௐJRௐWKURXJKௐHDFKௐRSWLRQௐZLWKௐWKHௐFOLHQWௐWRௐSURYLGHௐDௐ6RXUFHZHOOௐSULFLQJௐTXRWHௐWKURXJKௐPXOWLSOHௐ PDQXIDFWXUHUVௐIURPௐ5DPௐ&KHYUROHWௐDQGௐ)RUGௐௐ7KLVௐHPSRZHUHGௐWKHௐPHPEHUௐWRௐKDYHௐPXOWLSOHௐSULFLQJௐRSWLRQVௐ IRUௐUHYLHZௐWRௐDOLJQௐZLWKௐWKHLUௐEXGJHWௐDVௐZHOOௐDVௐHOLPLQDWLQJௐWKHௐQHHGௐWRௐVKRSௐDQ\ZKHUHௐHOVHௐ³ௐௐ ³:HௐZRUNௐZLWKௐPDQ\ௐERG\ௐFRPSDQLHVௐWRௐDVVLVWௐFXVWRPHUVௐZLWKௐWKHௐERG\ௐXSILWWLQJௐSURFHVVௐௐௐ2QHௐRIௐRXUௐ PHPEHUVௐFDOOHGௐLQௐDௐUHTXHVWௐWRௐH[SHGLWHௐDௐSDUWLFXODUௐYHKLFOHௐWKDWௐZDVௐKHOGௐXSௐDWௐRQHௐRIௐWKHLUௐORFDOௐERG\ௐ XSILWWHUVௐௐௐ,ௐFRQWDFWHGௐWKHௐERG\ௐFRPSDQ\ௐUHSUHVHQWDWLYHௐDQGௐSXWௐLQௐDௐUHTXHVWௐWRௐH[SHGLWHௐWKHௐXSILWWLQJௐSHUௐ UHTXHVWௐRIௐWKHௐPHPEHUௐௐ7KHௐERG\ௐFRPSDQ\ௐZDVௐDEOHௐWRௐFRPSO\ௐZLWKௐWKHௐUHTXHVWௐDQGௐGHOLYHU\ௐZDVௐPDGHௐ VRRQHUௐWKDQௐH[SHFWHG´
:RUGRI0RXWKௐ0DUNHWLQJ
ௐௐ7KHௐSRVLWLYHௐTXDOLW\ௐRIௐVHUYLFHௐKDVௐOHGௐWRௐPRUHௐVDOHVௐEDVHGௐRQௐSUHYLRXVௐ FXVWRPHUV¶ௐLPSUHVVLRQVௐRQௐWKHLUௐH[SHULHQFHௐௐ1$)*¶VௐJRDOௐLVௐWRௐSURYLGHௐH[HPSODU\ௐFXVWRPHUௐVHUYLFHௐ WKURXJKRXWௐWKHௐHQWLUHௐSXUFKDVLQJௐSURFHVVௐWRௐHQFRXUDJHௐUHSHDWௐEXVLQHVVௐDQGௐDGYRFDWHௐVHUYLFHVௐWRௐRWKHUௐ PHPEHUVௐௐ1$)*ௐKDVௐEHHQௐIRUWXQDWHௐWRௐH[SHULHQFHௐPXOWLSOHௐLQVWDQFHVௐRIௐOHDGVௐJHQHUDWHGௐEDVHGௐVROHO\ௐRQௐ ZRUGRIPRXWKௐPDUNHWLQJௐWKRXJKௐRXUௐH[LVWLQJௐFXVWRPHUVௐௐ &URVVSURPRWLRQ
ௐௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐLVௐFXUUHQWO\ௐFROODERUDWLQJௐZLWKௐDQRWKHUௐ6RXUFHZHOOௐ9HQGRUௐ1&/ௐ *RYHUQPHQWௐ&DSLWDOௐWRௐSURPRWHௐHDFKௐRWKHU¶VௐSURGXFWVௐDQGௐVHUYLFHVௐௐ1&/ௐ*RYHUQPHQWௐ&DSLWDOௐVSHFLDOL]HVௐLQௐ SURYLGLQJௐFRPSHWLWLYHௐHTXLSPHQWௐILQDQFLQJௐSURJUDPVௐIRUௐPXQLFLSDOLWLHVௐDQGௐSXEOLFௐHGXFDWLRQௐHQWLWLHVௐDFURVVௐWKHௐ 8QLWHGௐ6WDWHVௐௐ$VௐDௐWHDPௐ1&/ௐDQGௐ1$)*ௐSURGXFHGௐDௐYDULHW\ௐRIௐPDUNHWLQJௐPDWHULDOVௐVXFKௐDVௐYLGHRVௐIO\HUVௐ DQGௐLQIRௐJUDSKVௐWRௐSURPRWHௐSXUFKDVLQJௐDQGௐOHDVLQJௐRSSRUWXQLWLHVௐௐௐௐ +RJOXQGௐ%XVௐ&RPSDQ\ௐLVௐDQRWKHUௐFURVVSURPRWLRQௐYHQGRUௐ1$)*ௐKDGௐWKHௐRSSRUWXQLW\ௐWRௐFUHDWHௐDௐSDUWQHUVKLSௐ ZLWKௐௐௐ)O\HUVௐZHUHௐFUHDWHGௐWRௐDGYHUWLVHௐ&KDVVLVௐIURPௐ1$)*ௐDORQJௐZLWKௐDௐYDULHW\ௐRIௐEXVௐERGLHVௐIURPௐ+RJOXQGௐ %XVௐ&RPSDQ\ௐௐௐ
:LWKௐFURVVSURPRWLRQௐFRPSDQLHVௐH[FKDQJHௐNQRZOHGJHௐDQGௐSURYLGHௐHQGRUVHPHQWVௐRQௐZHEVLWHVௐVRFLDOௐPHGLDௐ DQGௐHPDLOௐFDPSDLJQVௐௐ7KLVௐVWUDWHJ\ௐFUHDWHVௐDQௐLQIOX[ௐRIௐQHZௐOHDGVௐEUDQGௐDZDUHQHVVௐLQFUHDVHGௐVDOHVௐDQGௐ UHFXUUHQFHௐRIௐFXVWRPHUVௐௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐZLOOௐFRQWLQXHௐWRௐFUHDWHௐQHZௐSDUWQHUVKLSVௐDQGௐIDFLOLWDWHௐ PRUHௐFURVVSURPRWLRQௐRSSRUWXQLWLHVௐLQௐWKHௐQHDUௐIXWXUHௐWRௐSURYLGHௐWXUQNH\ௐVROXWLRQVௐIRUௐDௐYDULHW\ௐRIௐYHKLFOHௐ SXUFKDVLQJௐQHHGVௐ
&RPLQJௐLQௐௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐZLOOௐEHௐODXQFKLQJௐDௐ1$)*ௐ3DUWQHUௐ:HEVLWHௐWRௐIXUWKHUௐLQFUHDVHௐ EXVLQHVVௐJURZWKௐௐ7KHௐZHEVLWHௐZZZQDIJSDUWQHUFRPௐLVௐH[SHFWHGௐWRௐODXQFKௐQH[Wௐ\HDUௐLQௐௐௐ7KHௐVLWHௐ HQFRXUDJHVௐERG\ௐXSILWWLQJௐFRPSDQLHVௐWKURXJKRXWௐWKHௐ8QLWHGௐ6WDWHVௐWRௐSDUWQHUௐXSௐZLWKௐ1$)*ௐWRௐEHFRPHௐDௐ SUHIHUUHGௐPHPEHUௐௐ7KHௐEHQHILWVௐRIௐEHFRPLQJௐDௐSUHIHUUHGௐPHPEHUௐLQFOXGHௐHQGRUVHPHQWVௐRQௐZHEVLWHௐDQGௐ VRFLDOௐPHGLDௐDYHQXHVௐDORQJௐZLWKௐZRUGRIPRXWKௐUHIHUUDOௐIRUௐFOLHQWVௐZLWKௐXSILWWLQJௐQHHGVௐௐ2XUௐGHGLFDWHGௐSXEOLFௐ UHODWLRQVௐUHSUHVHQWDWLYHௐZLOOௐFRQGXFWௐSKRQHௐDQGௐLQௐSHUVRQௐPHHWLQJVௐWRௐGLVFXVVௐWKHௐDGYDQWDJHVௐRIௐSDUWQHULQJௐXSௐ ZLWKௐ1$)*ௐWKHUHIRUHௐJHQHUDWLQJௐPRUHௐFURVVSURPRWLRQௐRSSRUWXQLWLHVௐ 0HPEHUVௐIURPௐJRYHUQPHQWௐDJHQFLHVௐDUHௐHQFRXUDJHGௐWRௐJRௐRQௐWKHௐVLWHௐWRௐVHDUFKௐIRUௐORFDOௐERG\ௐXSILWWLQJௐ FRPSDQLHVௐWKH\ௐDUHௐLQWHUHVWHGௐLQௐZRUNLQJௐZLWKௐௐௐ$VௐDௐSUHUHTXLVLWHௐLQௐEHFRPLQJௐDௐSUHIHUUHGௐYHQGRUௐWKH\ௐDUHௐ UHTXLUHGௐWRௐDGYHUWLVHௐ1$)*ௐDQGௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐRQௐWKHLUௐEXVLQHVVௐZHEVLWHௐDQGௐUHIHUௐWKHLUௐFOLHQWVௐWRௐ SXUFKDVHௐWKHLUௐFDEFKDVVLVௐQHHGVௐWKURXJKௐ1$)*ௐௐ7KLVௐHVWDEOLVKHVௐDௐSDUWQHUVKLSௐWKDWௐZLOOௐJHQHUDWHௐLQFUHDVHGௐ VDOHVௐDOOௐDURXQGௐௐ:HௐDUHௐVWLOOௐFXUUHQWO\ௐEXLOGLQJௐWKHௐZHEVLWHௐDQGௐLQWHUDFWLQJௐZLWKௐERG\ௐFRPSDQLHVௐDFURVVௐWKHௐ 8QLWHGௐ6WDWHVௐWKDWௐZRXOGௐEHௐLQWHUHVWHGௐLQௐSDUWQHULQJௐXSௐZLWKௐ1$)* Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
310Exhibit 2
'HVFULEHௐ\RXUௐXVHௐRIௐWHFKQRORJ\ௐDQGௐGLJLWDOௐ
GDWDௐ
HJௐVRFLDOௐPHGLDௐPHWDGDWDௐXVDJH
ௐWRௐ
HQKDQFHௐPDUNHWLQJௐHIIHFWLYHQHVV
6RFLDOௐPHGLDௐSOD\VௐDௐFUXFLDOௐHOHPHQWௐLQௐWKHௐZD\ௐSHRSOHௐFRPPXQLFDWHௐDQGௐFRQQHFWௐZLWKௐHDFKௐRWKHUௐௐௐௐ /LQNHG,QௐLVௐWKHௐJRWRௐSODWIRUPௐXVHGௐE\ௐ1$)*ௐDVௐLWௐRIIHUVௐDௐYDULHW\ௐRIௐZD\VௐWRௐH[SDQGௐRXUௐQHWZRUNௐE\ௐORFDWLQJௐ DQGௐFRQQHFWLQJௐZLWKௐUHOHYDQWௐSURIHVVLRQDOVௐLQௐWKHௐLQGXVWU\ௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐKDVௐXWLOL]HGௐ/LQNHG,QௐWRௐ HQJDJHௐFXUUHQWௐDQGௐSRWHQWLDOௐPHPEHUVௐWKURXJKௐSHUVRQDOL]HGௐPHVVDJHVௐDQGௐSRVWVௐௐ3HUVRQDOL]HGௐPHVVDJHVௐ LQFOXGHௐWKDQNLQJௐWKHPௐIRUௐUHJLVWHULQJௐRQௐVLWHௐDVௐZHOOௐDVௐGLUHFWLQJௐWKHPௐWRௐRQௐRXUௐOLQNௐWRௐWKHௐZHEVLWHௐ/LQNHG,Qௐ <RX7XEHௐ)DFHERRNௐDQGௐ,QVWDJUDPௐFRPSDQ\ௐSDJHVௐௐ7KHௐJRDOௐLVௐWRௐXQLWHௐZLWKௐSHRSOHௐDOUHDG\ௐRQௐRXUௐ GDWDEDVHௐDVௐZHOOௐDVௐSHRSOHௐWKDWௐZRXOGௐEHQHILWௐIURPௐRXUௐSURGXFWVௐDQGௐVHUYLFHVௐௐ&XUUHQWௐIO\HUVௐRUௐPHVVDJHVௐ DERXWௐRXUௐFRPSDQ\ௐDUHௐDOVRௐSRVWHGௐRQௐWKHௐ/LQNHG,QௐVLWHௐWRௐJHQHUDWHௐDQGௐDWWUDFWௐPRUHௐEXVLQHVVௐௐ7LPHௐLVௐ DOVRௐVSHQWௐRQௐUHDGLQJௐSRVWVௐIURPௐFRQQHFWLRQVௐDQGௐREVHUYHௐDQ\ௐQHHGVௐWKDWௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐPD\ௐ DVVLVWௐZLWKௐௐ
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐKDVௐEHJXQௐXWLOL]LQJௐYLGHRௐPDUNHWLQJௐVWUDWHJLHVௐWRௐIXUWKHUௐSURPRWHௐDQGௐPDUNHWௐ SURGXFWVௐE\ௐHQJDJLQJௐRQௐVRFLDOௐPHGLDௐFKDQQHOVௐDQGௐHPDLOௐIO\HUVௐௐ3URJUDPVௐVXFKௐDVௐ9LPHRௐ9LGHRௐ6FULEHௐ &DUWRRQௐ$QLPDWRUௐ$GREHௐ$QLPDWHௐ,OOXVWUDWHௐ&DSWLYHௐ3KRWRVKRSௐDQGௐ0RYDYLௐ9LGHRௐ(GLWRUௐ3OXVௐDUHௐHPSOR\HGௐ WRௐHGLWௐDQGௐFUHDWHௐYLGHRVௐWRௐDVVLVWௐLQௐHQGRUVLQJௐRXUௐFRPSDQ\ௐௐ7KHௐIROORZLQJௐYLGHRVௐZHUHௐUHFHQWO\ௐFUHDWHGௐE\ௐ RXUௐPDUNHWLQJௐGHSDUWPHQWௐDORQJௐZLWKௐRXWVLGHௐYLGHRௐSURGXFWLRQௐFRPSDQLHV
([SODLQHUௐ9LGHR
ௐௐ7KHௐILUVWௐYLGHRௐFUHDWHGௐZDVௐDௐ
ௐVHFRQGௐH[SODLQHUௐYLGHRௐDERXWௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐ WKDWௐXVHGௐDQLPDWHGௐFKDUDFWHUVௐWRௐYLVXDOL]HௐRXUௐSURGXFWVௐDQGௐVHUYLFHVௐDORQJௐZLWKௐLQIRUPDWLRQௐRQௐWKHௐ6RXUFHZHOOௐ DZDUGHGௐFRQWUDFWௐௐ7KHௐYLGHRௐKDVௐEHHQௐLQFRUSRUDWHGௐLQWRௐDOOௐRXUௐZHHNO\ௐHPDLOௐIO\HUVௐDQGௐVRFLDOௐPHGLDௐ SODWIRUPVௐDVௐDQௐLQIRUPDWLYHௐYLGHRௐRQௐRXUௐSURGXFWVௐDQGௐKRZௐWRௐSXUFKDVHௐYHKLFOHVௐRIIௐ6RXUFHZHOOௐ*RYHUQPHQWௐ &RQWUDFW
+RZௐ7Rௐ9LGHRV
ௐௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐKDVௐDOVRௐFUHDWHGௐVWHSE\VWHSௐ+RZ7RௐYLGHRVௐRQௐWKHௐSURFHVVௐWRௐ SXUFKDVHௐERWKௐ/LJKWௐ'XW\ௐDQGௐ+HDY\'XW\ௐYHKLFOHVௐRIIௐWKHௐFRQWUDFWௐௐ ,Qௐ6WRFNௐ9HKLFOHV
ௐௐ7KLVௐYLGHRௐVKRZFDVHVௐRXUௐLQVWRFNௐYHKLFOHVௐDYDLODEOHௐDQGௐWKHௐSURFHVVௐRIௐUHTXHVWLQJௐDௐ TXRWHௐ
(7$ௐ7UDFNLQJௐ6\VWHP
ௐௐ7KLVௐYLGHRௐZDVௐFUHDWHGௐWRௐQRWௐRQO\ௐLQWURGXFHௐEXWௐWRௐHQFRXUDJHௐFOLHQWVௐWRௐVHOIWUDFNௐ WKHLUௐYHKLFOHௐVWDWXVௐௐ
+ROLGD\ௐ7KHPHGௐ9LGHRV
ௐ7KHVHௐDPXVLQJௐYLGHRVௐZHUHௐFUHDWHGௐWRௐFHOHEUDWHௐWKHௐKROLGD\VௐDQGௐDGGௐKXPRUௐDQGௐ OLJKWQHVVௐWRௐRXUௐFRPSDQ\ௐDQGௐSURGXFWVௐVROGௐௐ
&URVVௐ3URPRWLRQௐ9LGHR
ௐௐ7KLVௐYLGHRௐPDUNHWVௐRXUௐUHODWLRQVKLSௐZLWKௐ1&/ௐ*RYHUQPHQWௐ&DSLWDOௐDQGௐ6RXUFHZHOOௐWRௐ HQGRUVHௐ(9ௐYHKLFOHVௐௐ
9LGHRVௐIRUௐVRFLDOௐPHGLD
ௐௐ0LQLௐYLGHRVௐZHUHௐFUHDWHGௐWRௐDGYHUWLVHௐQHZௐYHKLFOHVௐDYDLODEOHௐSULFLQJௐDQGௐFXWRIIௐ GDWHௐUHPLQGHUVௐௐ
1$)*ௐKDVௐUHFHQWO\ௐLQWURGXFHGௐDௐQHZO\ௐEXLOWௐOLYHௐFKDWௐIHDWXUHௐRQௐRXUௐZHEVLWHௐIRUௐFXVWRPHUௐFRQYHQLHQFHௐDVௐZHOOௐ DVௐLPSURYLQJௐFXVWRPHUௐVHUYLFHௐௐ9LVLWRUVௐKDYHௐDFFHVVௐWRௐFKDWௐZLWKௐDௐOLYHௐVDOHVௐUHSUHVHQWDWLYHௐௐKRXUVௐDௐGD\ௐ ௐGD\VௐDௐZHHNௐௐ:LWKௐWKLVௐIHDWXUHௐSRWHQWLDOௐFXVWRPHUVௐDUHௐSURYLGHGௐZLWKௐDQRWKHUௐDYHQXHௐIRUௐDVVLVWDQFHௐLQௐ DGGLWLRQௐWRௐHPDLOLQJௐDQGௐSKRQHௐFDOOVௐௐ7KHௐEHQHILWVௐRIௐDௐOLYHௐFKDWௐRSWLRQௐLQFOXGHௐTXLFNHUௐUHVSRQVHௐWLPHௐWRௐ DVVLVWௐEX\HUVௐLQௐUHDFKLQJௐDௐSXUFKDVLQJௐGHFLVLRQௐDQGௐDQVZHUௐWKHLUௐTXHVWLRQVௐ ,PSURYLQJௐFXVWRPHUௐVHUYLFHௐZLOOௐDOVRௐOHDGௐWRௐLQFUHDVHGௐVDOHVௐFXVWRPHUௐOR\DOW\ௐDQGௐHQJDJHPHQWௐௐ0DQ\ௐVWXGLHVௐ KDYHௐVKRZQௐDௐVWURQJௐFRUUHODWLRQௐEHWZHHQௐOLYHௐFKDWௐDQGௐLQFUHDVHௐLQௐFRQYHUVLRQௐUDWHVௐௐ3RWHQWLDOௐFOLHQWVௐ DSSUHFLDWHௐKDYLQJௐWKHLUௐTXHVWLRQVௐDQVZHUHGௐLQௐUHDOWLPHௐZKHQௐWU\LQJௐWRௐEXLOGௐDௐYHKLFOHௐTXRWHௐRQOLQHௐDQGௐ DOORZLQJௐWKHௐXVHUௐWRௐPXOWLWDVNௐGLIIHUHQWௐSURMHFWV
,Qௐ\RXUௐYLHZௐZKDWௐLVௐ6RXUFHZHOO¶VௐUROHௐLQௐ
SURPRWLQJௐFRQWUDFWVௐDULVLQJௐRXWௐRIௐWKLVௐ5)3"ௐ
+RZௐZLOOௐ\RXௐLQWHJUDWHௐDௐ6RXUFHZHOODZDUGHGௐ
FRQWUDFWௐLQWRௐ\RXUௐVDOHVௐSURFHVV"
6RXUFHZHOO¶VௐPLVVLRQௐVWDWHV
ௐ³2XUௐFRPPLWPHQWௐWRௐVHUYLFHௐDQGௐH[FHHGLQJௐFOLHQWௐH[SHFWDWLRQV´ௐௐ7KLVௐVWDWHPHQWௐ LQWHJUDWHVௐZLWKௐRXUௐUHODWLRQVKLSௐPDUNHWLQJௐVWUDWHJ\ௐZLWKௐRXUௐFRPPLWPHQWௐWRௐJRௐDERYHௐDQGௐEH\RQGௐIRUௐDOOௐRXUௐ PHPEHUVௐௐ6RXUFHZHOOௐLVௐDௐWUXVWHGௐEUDQGௐWKDWௐJRYHUQPHQWௐHQWLWLHVௐFDQௐUHO\ௐRQௐWRௐDFFHVVௐDௐZLGHௐYDULHW\ௐRIௐ SURGXFWVௐDQGௐVHUYLFHVௐIRUௐWKHLUௐHYHU\GD\ௐQHHGVௐௐ:LWKௐRYHUௐௐ\HDUVௐRIௐSDUWQHUVKLSVௐDQGௐUHODWLRQVKLSௐEXLOGLQJௐ WKH\ௐDUHௐWKHௐJOXHௐWKDWௐFRQQHFWVௐJRYHUQPHQWௐHGXFDWLRQௐDQGௐQRQSURILWௐDJHQFLHVௐWRௐFRPSDQLHVௐRIௐDOOௐVL]HVௐWRௐ RIIHUௐWXUQNH\ௐVROXWLRQVௐWRௐWKHLUௐQHHGVௐௐௐௐ
6RXUFHZHOOௐLVௐDOVRௐDௐUHOLDEOHௐUHVRXUFHௐIRUௐYHQGRUVௐE\ௐQRWௐRQO\ௐFRQQHFWLQJௐZLWKௐSRWHQWLDOௐSURVSHFWVௐEXWௐE\ௐ SURYLGLQJௐYDOXDEOHௐPDUNHWLQJௐPDWHULDOVௐUHDGLO\ௐDYDLODEOHௐIRUௐGRZQORDGௐRQௐWKHLUௐZHEVLWHௐௐ5HVRXUFHVௐDQGௐWRROVௐ SURYLGHGௐLQFOXGHௐIO\HUVௐYHQGRUௐWUDLQLQJௐYLGHRVௐDORQJௐZLWKௐFRPSOLDQFHௐLQIRUPDWLRQ 7KHௐ6RXUFHZHOOௐEUDQGௐLQWHJUDWHVௐDௐWKRURXJKௐGRFXPHQWDWLRQௐUHYLHZௐRIௐDOOௐYHQGRUVௐSULRUௐWRௐDZDUGLQJௐWKHLUௐ FRRSHUDWLYHௐFRQWUDFWVௐWRௐHQVXUHௐSURGXFWVௐDQGௐVHUYLFHVௐDUHௐIURPௐUHSXWDEOHௐYHQGRUVௐௐ7KHௐEUDQGௐSURYLGHVௐDௐ VHQVHௐRIௐOHJLWLPDF\ௐRIௐRXUௐFRPSDQ\ௐQDPHௐDQGௐPHPEHUVௐUHFRJQL]HௐWKDWௐSURGXFWVௐDQGௐVHUYLFHVௐDUHௐIURPௐ UHOLDEOHௐVRXUFHVௐWKDWௐZLOOௐPHHWௐWKHLUௐQHHGVௐௐ
6RXUFHZHOO¶VௐDLPௐLVௐWRௐVLPSOLI\ௐWKHௐSXUFKDVLQJௐDQGௐSURFXUHPHQWௐSURFHVVௐRIௐJRYHUQPHQWௐHQWLWLHVௐE\ௐHOLPLQDWLQJௐ WKHௐFRVWO\ௐELGGLQJௐSURFHGXUHௐௐ7KHௐSURFHVVௐRIௐUHVHDUFKLQJௐWKHௐULJKWௐYHQGRUௐLVௐQRWௐRQO\ௐVWUHVVIXOௐDQGௐWLPH FRQVXPLQJௐEXWௐFDQௐEHௐH[SHQVLYHௐDVௐZHOOௐௐ6RXUFHZHOOௐKDVௐFRPSOHWHGௐWKHௐELGGLQJௐIRUௐJRYHUQPHQWௐHQWLWLHVௐ ZKLFKௐVLPSOLILHVௐWKHௐRYHUDOOௐSXUFKDVLQJௐSURFHVVௐE\ௐSURYLGLQJௐDFFHVVௐWRௐFRPSHWLWLYHO\ௐELGௐFRQWUDFWVௐSURFXUHGௐE\ௐ DௐJRYHUQPHQWௐDJHQF\ௐௐ
6RXUFHZHOOௐKDVௐSURYLGHGௐ1$)*ௐZLWKௐRYHUZKHOPLQJௐRSSRUWXQLWLHVௐWRௐZRUNௐZLWKௐJRYHUQPHQWௐDJHQFLHVௐDFURVVௐWKHௐ 8QLWHGௐ6WDWHVௐௐ7KHௐ6RXUFHZHOOௐQDPHௐUHSUHVHQWVௐDௐKLJKௐVWDQGDUGௐRIௐLQWHJULW\ௐDQGௐHWKLFVௐZKLFKௐLVௐDௐG\QDPLFௐ 1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐLVௐSURXGௐWRௐEHௐSDUWௐRIௐௐ6RXUFHZHOOௐPHPEHUVௐKDYHௐDFFHVVௐWRௐDௐFRQWUDFWௐWKDWௐLVௐ PRUHௐIOH[LEOHௐWKDQௐWKHௐVWDQGDUGௐELGGLQJௐSURFHVVௐௐ6RXUFHZHOOௐLVௐDQௐRUJDQL]DWLRQௐWKDWௐDLGVௐJRYHUQPHQWௐHQWLWLHVௐ WRௐVWD\ௐFRPSHWLWLYHௐZLWKRXWௐWKHௐIUXVWUDWLRQVௐDQGௐLVVXHVௐLQYROYHGௐZLWKௐWKHௐWUDGLWLRQDOௐELGGLQJௐSURFHVVௐௐ7KLVௐ FRQWUDFWௐFDQௐEHௐFXVWRPL]HGௐWRௐPHHWௐWKHௐXQLTXHௐQHHGVௐRIௐHDFKௐFOLHQWௐௐ7KHௐVDOHVௐWHDPௐKDVௐLQFRUSRUDWHGௐQRWௐ RQO\ௐWKLVௐVWDQGDUGௐRIௐLQWHJULW\ௐLQௐWKHLUௐVDOHVௐSUDFWLFHௐHQVXULQJௐFOLHQWV¶ௐSXUFKDVLQJௐQHHGVௐZLOOௐDOZD\VௐEHௐPHWௐௐ 7KHௐFRVWௐVDYLQJVௐDQGௐVWUHVVIUHHௐQDWXUHௐRIௐWKHௐFRRSHUDWLYHௐFRQWUDFWVௐIDYRUVௐWKDWௐRIௐWKHௐWUDGLWLRQDOௐELGGLQJௐ SURFHVVௐௐ,WௐHQDEOHVௐYHQGRUVௐWRௐZRUNௐZLWKௐTXDOLI\LQJௐJRYHUQPHQWௐHQWLWLHVௐLQௐDௐPRUHௐHIILFLHQWௐPDQQHUௐௐ:HௐYRZௐ WRௐPDLQWDLQௐWKHVHௐOHYHOVௐRIௐVWDQGDUGVௐDFURVVௐWKHௐERDUGௐWKURXJKRXWௐDOOௐGHSDUWPHQWVௐZLWKLQௐWKHௐFRPSDQ\
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
311Exhibit 2
$UHௐ\RXUௐSURGXFWVௐRUௐVHUYLFHVௐDYDLODEOHௐ
WKURXJKௐDQௐHSURFXUHPHQWௐRUGHULQJௐSURFHVV"ௐ,Iௐ
VRௐGHVFULEHௐ\RXUௐHSURFXUHPHQWௐV\VWHPௐDQGௐ
KRZௐJRYHUQPHQWDOௐDQGௐHGXFDWLRQDOௐFXVWRPHUVௐ
KDYHௐXVHGௐLW
2XUௐZHEVLWHௐSURYLGHVௐDௐKDQGVRQௐHPSRZHULQJௐDSSURDFKௐWRௐRUGHULQJௐYHKLFOHVௐRQOLQHௐௐ&OLHQWVௐFDQௐVHDUFKௐ WKURXJKௐPDQ\ௐYHKLFOHVௐPDNHVௐDQGௐPRGHOVௐZLWKௐWKHௐDELOLW\ௐWRௐFXVWRPL]HௐDௐYHKLFOHௐWDLORUHGௐWRௐWKHLUௐVSHFLILFௐ QHHGVௐRIௐWKHLUௐDJHQF\ௐௐௐ$ௐSHUVRQDOL]HGௐTXRWHௐZLWKௐSULFLQJௐFDQௐEHௐDYDLODEOHௐLQௐDVௐOLWWOHௐDVௐௐPLQXWHVௐ GHSHQGLQJௐRQௐWKHௐFRPSOH[LW\ௐRIௐWKHௐYHKLFOHௐௐௐ,IௐXSILWWLQJௐLVௐQHHGHGௐWKHௐEX\HUௐFDQௐOLVWௐWKHௐGHWDLOVௐRIௐWKHௐXSILWௐ ZKLOHௐEXLOGLQJௐWKHLUௐYHKLFOHௐRQௐRXUௐZHEVLWHௐWRௐUHFHLYHௐDௐFRPSOHWHௐTXRWHௐRUௐDௐVDOHVௐUHSUHVHQWDWLYHௐFDQௐEHௐ UHDFKHGௐWKURXJKௐSKRQHௐHPDLOௐRUௐRXUௐQHZௐOLYHௐFKDWௐIHDWXUHௐEXLOWௐRQௐRXUௐZHEVLWHௐௐ :HௐKDYHௐUHFHQWO\ௐFUHDWHGௐDQGௐXSORDGHGௐDௐ³+RZ7Rௐ9LGHRV´ௐVHFWLRQௐRQௐWKHௐKRPHSDJHௐRIௐRXUௐZHEVLWHௐZKLFKௐ KLJKOLJKWVௐDௐVWHSE\VWHSௐSURFHVVௐRQௐKRZௐWRௐEXLOGௐDQௐRQOLQHௐTXRWHௐௐ7KLVௐLQIRUPDWLYHௐYLGHRௐGHPRQVWUDWHVௐKRZௐ WRௐQDYLJDWHௐWKHௐZHEVLWHௐLQௐKRZௐWRௐJHQHUDWHௐDௐYHKLFOHௐTXRWHௐZLWKௐRUௐZLWKRXWௐXSILWWLQJௐRSWLRQVௐௐ,WௐEHJLQVௐE\ௐ H[SODLQLQJௐKRZௐWRௐUHJLVWHUௐRQௐRXUௐZHEVLWHௐDVௐDௐPHPEHUௐDQGௐWKHQௐGHWDLOVௐRQௐKRZௐWRௐVHOHFWௐYHKLFOHௐPRGHOௐDQGௐ W\SHௐDQGௐWKHௐIDFWRU\ௐRSWLRQVௐQHHGHGௐௐௐ
ௐ
2QFHௐDௐFXVWRPL]HGௐTXRWHௐLVௐEXLOWௐFOLHQWVௐKDYHௐWKHௐRSWLRQௐWRௐILQDOL]HௐWKHௐVDOHVௐWUDQVDFWLRQௐE\ௐVXEPLWWLQJௐDௐ SXUFKDVHௐRUGHUௐWRௐRXUௐVDOHVௐWHDPௐYLDௐHPDLOௐௐ7KLVௐJLYHVௐFRPSOHWHௐDXWRQRP\ௐWRௐWKHௐFOLHQWௐWRௐSXUFKDVHௐYHKLFOHVௐ ZLWKRXWௐWKHௐQHHGௐWRௐVSHDNௐWRௐDௐVDOHVௐUHSௐௐ,IௐDVVLVWDQFHௐLVௐQHHGHGௐWKH\ௐFDQௐFRQWDFWௐVDOHVௐWKURXJKௐHPDLOௐOLYHௐ FKDWௐRUௐSKRQHௐௐ
,IௐDVVLVWDQFHௐLVௐUHTXLUHGௐWRௐEXLOGௐDௐTXRWHௐRXUௐVDOHVௐUHSௐLVௐDOVRௐDYDLODEOHௐWRௐZDONௐDௐFOLHQWௐWKURXJKௐWKHௐH SURFXUHPHQWௐSURFHVVௐVWHSௐE\ௐVWHSௐௐ7KLVௐHQVXUHVௐVRPHRQHௐLVௐDYDLODEOHௐWRௐDQVZHUௐDQ\ௐTXHVWLRQVௐLIௐQHHGHGௐ DQGௐHPSRZHULQJௐWKHௐFOLHQWௐWRௐPDNHௐDQ\ௐIXWXUHௐSXUFKDVHVௐRQௐWKHLUௐRZQௐௐ&OLHQWVௐPD\ௐDOVRௐFDOOௐRUௐHPDLOௐWKHௐ QHHGVௐRIௐWKHௐFRPSDQ\ௐDQGௐUHFHLYHௐDௐFXVWRPL]HGௐYHKLFOHௐTXRWH
7DEOH
9DOXH$GGHG$WWULEXWHV
/LQH,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐDQ\ௐSURGXFWௐHTXLSPHQWௐ
PDLQWHQDQFHௐRUௐRSHUDWRUௐWUDLQLQJௐ
SURJUDPVௐWKDWௐ\RXௐRIIHUௐWRௐ6RXUFHZHOOௐ
SDUWLFLSDWLQJௐHQWLWLHVௐ,QFOXGHௐGHWDLOVௐVXFKௐ
DVௐZKHWKHUௐWUDLQLQJௐLVௐVWDQGDUGௐRUௐ
RSWLRQDOௐZKRௐSURYLGHVௐWUDLQLQJௐDQGௐDQ\ௐ
FRVWVௐWKDWௐDSSO\
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐH[WHQGVௐDQ\ௐDQGௐDOOௐSURGXFWௐHTXLSPHQWௐPDLQWHQDQFHௐDQGௐRSHUDWLQJௐSURJUDPVௐ SURYLGHGௐE\ௐWKHௐ0DQXIDFWXUHUௐGLUHFWO\ௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐGXULQJௐWKHௐTXRWLQJௐSURFHVVௐ7KHௐ PDQXIDFWXUHUௐZLOOௐSURYLGHௐTXRWHVௐWRௐWKHௐPHPEHUௐEDVHGௐRQௐWKHௐYHKLFOHVௐFODVVௐDQGௐVL]HௐDQGௐJHRJUDSKLFௐORFDWLRQௐ 1$)*ௐZLOOௐDOZD\VௐSDVVௐWKHVHௐTXRWHVௐRQWRௐPHPEHUVௐDQGௐWUHDWௐWKHPௐOLNHௐDQௐXSILWௐWRௐWKHௐYHKLFOH 'HVFULEHௐDQ\ௐWHFKQRORJLFDOௐDGYDQFHVௐWKDWௐ
\RXUௐSURSRVHGௐSURGXFWVௐRUௐVHUYLFHVௐRIIHU
7HFKQRORJLFDOௐDFFRPSOLVKPHQWVௐE\ௐ0DQXIDFWXUHVௐOLNHௐ)RUGௐ0RWRUௐ&RPSDQ\ௐDQGௐ*HQHUDOௐ0RWRUVௐVHUYHௐPHPEHUVௐ E\ௐNHHSLQJௐPDQ\ௐPRGHOVௐDYDLODEOHௐIRUௐPHPEHUVௐWRௐFKRRVHௐIURPௐ$GGLWLRQDOO\ௐ1$)*ௐDOORZVௐPHPEHUVௐWKHௐDELOLW\ௐ WRௐFKRRVHௐWRௐHOHFWULI\ௐWKHLUௐYHKLFOHௐE\ௐRSWLQJௐLQWRௐWKHௐ0RWLYHௐ3RZHUௐ6\VWHPVௐZHௐFDQௐVWLOOௐKHOSௐVXSSO\ௐWKLVௐNLQGௐ RIௐDQௐXSILWௐ)RUௐPRUHௐLQIRUPDWLRQௐZHௐKDYHௐDWWDFKHGௐWKHௐSURGXFWௐDQGௐSULFLQJௐLQIRUPDWLRQௐZLWKLQௐWKHௐ³8SILWVௐ $YDLODEOH´ௐDQGௐ³$OOௐௐ0DQXIDFWXUHV´ௐ=,3ௐILOHVௐXQGHUௐWKHௐVXSSRUWLQJௐGRFXPHQWVௐSRUWLRQௐRIௐWKHௐDSSOLFDWLRQ
'HVFULEHௐDQ\ௐ³JUHHQ´ௐLQLWLDWLYHVௐWKDWௐUHODWHௐ
WRௐ\RXUௐFRPSDQ\ௐRUௐWRௐ\RXUௐSURGXFWVௐRUௐ
VHUYLFHVௐDQGௐLQFOXGHௐDௐOLVWௐRIௐWKHௐ
FHUWLI\LQJௐDJHQF\ௐIRUௐHDFK
ௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐKHOSHGௐFUHDWHௐWKHௐ&OLPDWHௐ0D\RUௐ3XUFKDVLQJௐ&ROODERUDWLYHௐE\ௐSDUWQHULQJௐZLWKௐRYHUௐ ௐ0D\RUVௐQDWLRQZLGHௐ7KLVௐLQLWLDWLYHௐZDVௐFUHDWHGௐIRUௐWKHௐEHQHILWௐRIௐPHPEHUVௐZKRௐZDQWHGௐWRௐFUHDWHௐDQGௐ VXVWDLQௐDQௐDOOHOHFWULFௐIOHHWௐ:HௐRIIHUௐௐSXUHO\ௐHOHFWULFௐYHKLFOHVௐ\RXUௐPHPEHUVௐWRௐFKRRVHௐIURPௐ6RPHௐSRSXODUௐ PRGHOVௐLQFOXGHௐWKHௐ&KHYUROHWௐ%ROWௐ)RUGௐ)XVLRQௐ)RUGௐ0XVWDQJௐ0DFK(ௐDVௐZHOOௐDVௐ)RUG¶VௐDOOௐHOHFWULFௐ)ௐ:Hௐ DUHௐFRQILGHQWௐWKDWௐDVௐPRUHௐ2(0¶VௐFRQWLQXHௐWRௐPDQXIDFWXUHௐQHZௐHOHFWULFௐYHKLFOHVௐZHௐZLOOௐSURYLGHௐWKHPௐIRUௐ PHPEHUVௐWRௐVHOHFWௐIURPௐ0RUHௐLQIRUPDWLRQௐDERXWௐWKLVௐLQLWLDWLYHௐFDQௐEHௐIRXQGௐDWௐZZZ'ULYHHYIOHHWRUJ
,GHQWLI\ௐDQ\ௐWKLUGSDUW\ௐLVVXHGௐHFRODEHOVௐ
UDWLQJVௐRUௐFHUWLILFDWLRQVௐWKDWௐ\RXUௐFRPSDQ\ௐ
KDVௐUHFHLYHGௐIRUௐWKHௐHTXLSPHQWௐRUௐ
SURGXFWVௐLQFOXGHGௐLQௐ\RXUௐ3URSRVDOௐUHODWHGௐ
WRௐHQHUJ\ௐHIILFLHQF\ௐRUௐFRQVHUYDWLRQௐOLIH
F\FOHௐGHVLJQௐ
FUDGOHWRFUDGOH
ௐRUௐRWKHUௐ
JUHHQVXVWDLQDELOLW\ௐIDFWRUV
1$)*ௐKDVௐWKHௐ&DOLIRUQLDௐ$LUௐ5HVRXUFHௐ%RDUGௐ
&$5%
ௐ&HUWLILFDWHௐDVௐZHOOௐDVௐWKHௐ)RUGௐ4XDOLILHGௐ9HKLFOHௐ0RGLILHUௐ &HUWLILFDWHௐRQௐILOHௐZLWKௐVRPHௐRIௐRXUௐSDUWQHUௐVXSSOLHUVௐDQGௐXSILWWHUVௐKROGௐWKHVHௐFHUWLILFDWLRQVௐDQGௐWKHVHௐ FHUWLILFDWLRQVௐKHOSௐLOOXVWUDWHௐKRZௐHDFKௐYHKLFOHௐFRQVHUYHVௐHQHUJ\ௐDQGௐUHPDLQVௐHQHUJ\ௐHIILFLHQW
'HVFULEHௐDQ\ௐ:RPHQௐRUௐ0LQRULW\ௐ
%XVLQHVVௐ(QWLW\ௐ
:0%(
ௐ6PDOOௐ%XVLQHVVௐ
(QWLW\ௐ
6%(
ௐRUௐYHWHUDQௐRZQHGௐEXVLQHVVௐ
FHUWLILFDWLRQVௐWKDWௐ\RXUௐFRPSDQ\ௐRUௐKXEௐ
SDUWQHUVௐKDYHௐREWDLQHGௐ8SORDGௐ
GRFXPHQWDWLRQௐRIௐFHUWLILFDWLRQௐ
DVௐ
DSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐ
VHFWLRQௐRIௐ\RXUௐUHVSRQVH
1$)*ௐKROGVௐDௐFXUUHQWௐSDUWQHUVKLSௐZLWKௐPDQ\ௐVXSSOLHUVௐVRPHௐRIௐZKLFKௐDUHௐYHWHUDQௐRZHGௐVXFKௐDVௐ3DFLILFௐ7UXFNௐ %RG\ௐORFDWHGௐLQௐ&$ௐ2XUௐ)RUGௐ&KHYUROHWௐDQGௐ5DP-HHS'RGJH&KU\VOHUௐVWRUHVௐDUHௐMRLQWO\ௐRZQHGௐDQGௐRSHUDWHGௐ E\ௐ0LQRULWLHV
:KDWௐXQLTXHௐDWWULEXWHVௐGRHVௐ\RXUௐ
FRPSDQ\ௐ\RXUௐSURGXFWVௐRUௐ\RXUௐVHUYLFHVௐ
RIIHUௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV"ௐ
:KDWௐPDNHVௐ\RXUௐSURSRVHGௐVROXWLRQVௐ
XQLTXHௐLQௐ\RXUௐLQGXVWU\ௐDVௐLWௐDSSOLHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV"
ௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐZDVௐQRWௐRQO\ௐEXLOWௐRQௐGHGLFDWLRQௐDQGௐKDUGௐZRUNௐEXWௐDOVRௐWKURXJKௐTXDQWLILDEOHௐ PHWULFVௐWKDWௐGLUHFWO\ௐPHDVXUHௐWKHௐUHVXOWVௐRIௐRXUௐHIIRUWVௐWRௐHQVXUHௐUHDOௐJRDOVௐDUHௐEHLQJௐPHDVXUHGௐDQGௐPHWௐ 7KURXJKௐPHDVXULQJௐUHVXOWVௐ1$)*ௐWDNHVௐUHVSRQVLELOLW\ௐLQௐHQVXULQJௐZHௐGHOLYHUௐRQO\ௐWKHௐEHVWௐFXVWRPHUௐFDUHௐWRௐ \RXUௐPHPEHUVௐ1$)*ௐRIIHUVௐPHPEHUVௐௐKRXUௐZHEVLWHௐDFFHVVௐWRௐFXVWRPHUௐVXSSRUWௐWRௐSHUVRQDEO\ௐZDONௐ PHPEHUVௐWKURXJKௐDQ\ௐTXHVWLRQVௐWKH\ௐPD\ௐKDYHௐ1RௐPDWWHUௐZKDWௐWKHௐLVVXHௐPD\ௐEHௐZHௐDOZD\VௐWKLQNௐRXWVLGHௐWKHௐ ER[ௐWRௐKHOSௐPHPEHUVௐILQGௐDௐVROXWLRQ
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
312Exhibit 2
7DEOH
$
:DUUDQW\
'HVFULEHLQGHWDLO\RXUPDQXIDFWXUHUZDUUDQW\SURJUDPLQFOXGLQ JFRQGLWLRQVDQGUHTXLUHPHQWVWRTXDOLI\FODLPVSURFHGXUHDQG RYHUDOOVWUXFWXUH<RX PD\XSORDGUHSUHVHQWDWLYHVDPSOHVRI\RXUZDUUDQW\PDWHULDOV L IDSSOLFDEOH
LQWKHGRFXPHQWXSORDGVHFWLRQRI\RXUUHVSRQVHL QDGGLWLRQWR UHVSRQGLQJWRWKHTXHVWLRQVEHORZ
/LQH,WHP 4XHVWLRQ 5HVSRQVH
'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐDOOௐSURGXFWVௐSDUWVௐDQGௐODERU" (DFKௐ RIௐWKHௐௐPDQXIDFWXUHVௐZHௐUHSUHVHQWௐFRYHUௐWKHLUௐRZQௐSURGXFWVௐSDUWVௐDQGௐODERUௐ$OOௐ ZDUUDQW\ௐLQIRUPDWLRQௐPD\ௐEHௐIRXQGௐLQௐRXUௐDWWDFKPHQWVௐXQGHUௐWKHௐ=,3ௐ)LOHௐ³$OOௐௐ 0DQXIDFWXUHV´
'Rௐ\RXUௐZDUUDQWLHVௐLPSRVHௐXVDJHௐUHVWULFWLRQVௐRUௐRWKHUௐ OLPLWDWLRQVௐWKDWௐDGYHUVHO\ௐDIIHFWௐFRYHUDJH"
3ULRUௐWRௐSXUFKDVHௐPHPEHUVௐVKRXOGௐEHௐDZDUHௐRIௐHDFKௐPDQXIDFWXUHU¶VௐUHVWULFWLRQVௐ6XFKௐDVௐ LPSURSHUௐXVHௐRIௐWKHௐYHKLFOHௐPD\ௐUHVXOWௐLQௐGLVTXDOLILFDWLRQௐRIௐFRYHUDJHௐXQGHUௐWKHௐ2(0¶Vௐ ZDUUDQW\ௐ$QௐH[DPSOHௐRIௐWKLVௐPD\ௐEHௐDQௐ)ௐEHLQJௐXVHGௐIRUௐDௐSROLFHௐUHODWHGௐSXUVXLWௐZKLFKௐ PD\ௐYRLGௐFHUWDLQௐZDUUDQWLHVௐ$OWKRXJKௐZHௐDOZD\VௐZHOFRPHௐDQGௐHQFRXUDJHௐPHPEHUVௐWRௐ FRQWDFWௐXVௐIRUௐWKHLUௐSDUWLFXODUௐZDUUDQW\ௐFRYHUDJH
'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐWKHௐH[SHQVHௐRIௐWHFKQLFLDQV¶ௐWUDYHOௐ WLPHௐDQGௐPLOHDJHௐWRௐSHUIRUPௐZDUUDQW\ௐUHSDLUV"
,QௐVRPHௐFDVHVௐPDQXIDFWXUHUVௐZLOOௐWRZௐDௐPHPEHU¶VௐYHKLFOHௐWRௐWKHௐQHDUHVWௐZDUUDQW\ௐUHSDLUௐ IDFLOLW\ௐLQௐFDVHௐRIௐDௐEUHDNGRZQௐDQGௐFRYHUௐH[SHQVHVௐEXWௐSULRUௐDSSURYDOௐLVௐUHTXLUHG $UHௐWKHUHௐDQ\ௐJHRJUDSKLFௐUHJLRQVௐRIௐWKHௐ8QLWHGௐ6WDWHVௐRUௐ &DQDGDௐ
DVௐDSSOLFDEOH
ௐIRUௐZKLFKௐ\RXௐFDQQRWௐSURYLGHௐDௐ
FHUWLILHGௐWHFKQLFLDQௐWRௐSHUIRUPௐZDUUDQW\ௐUHSDLUV"ௐௐ+RZௐZLOOௐ 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐWKHVHௐUHJLRQVௐEHௐSURYLGHGௐ VHUYLFHௐIRUௐZDUUDQW\ௐUHSDLU"
7KLVௐPD\ௐYDU\ௐIURPௐPDQXIDFWXUHUௐWRௐPDQXIDFWXUHUௐ7KXVௐZHௐHQFRXUDJHௐPHPEHUVௐWRௐFDOOௐLQௐ SULRUௐWRௐSXUFKDVHௐDQGௐLQTXLUHௐDERXWௐWKHLUௐVSHFLILFௐUHJLRQௐDQGௐKRZௐWKHLUௐZDUUDQW\ௐUHSDLUVௐZLOOௐ EHௐFRYHUHGௐZLWKௐWKHLUௐPDQXIDFWXUHU
:LOOௐ\RXௐFRYHUௐZDUUDQW\ௐVHUYLFHௐIRUௐLWHPVௐPDGHௐE\ௐRWKHUௐ PDQXIDFWXUHUVௐWKDWௐDUHௐSDUWௐRIௐ\RXUௐSURSRVDOௐRUௐDUHௐWKHVHௐ ZDUUDQWLHVௐLVVXHVௐW\SLFDOO\ௐSDVVHGௐRQௐWRௐWKHௐRULJLQDOௐ
HTXLSPHQWௐPDQXIDFWXUHU"
$OOௐZDUUDQWLHVௐDUHௐW\SLFDOO\ௐSDVVHGௐRQௐWRௐWKHௐRULJLQDOௐHTXLSPHQWௐPDQXIDFWXUHUௐDQGௐDQ\ௐXSILWௐ ZDUUDQW\ௐZLOOௐEHௐSDVVHGௐRQௐWRௐWKHௐXSILWWHUௐWRௐSHUIRUP :KDWௐDUHௐ\RXUௐSURSRVHGௐH[FKDQJHௐDQGௐUHWXUQௐSURJUDPVௐDQGௐ SROLFLHV"
,IௐDௐPHPEHUௐFKDQJHVௐWKHLUௐPLQGௐ1$)*ௐZLOOௐTXLFNO\ௐPDNHௐHYHU\ௐHIIRUWௐWRௐFKDQJHௐRUௐFDQFHOௐ WKHௐRUGHUௐZLWKௐWKHௐIDFWRU\ௐ+RZHYHUௐRQFHௐWKHௐPDQXIDFWXUHUௐEHJLQVௐSURGXFLQJௐWKHௐYHKLFOHௐWKHUHௐ DUHௐQRௐFKDQJHVௐH[FKDQJHVௐRUௐUHIXQGVௐDYDLODEOHௐ7KHௐRUGHUௐLVௐWKHQௐGHHPHGௐQRQFDQFHOODEOHௐ 7KLVௐLQFOXGHVௐDQ\ௐXSILWௐHTXLSPHQWௐDQௐXSILWWHUௐKDVௐRUGHUHGௐIRUௐWKHௐXQLW
'HVFULEHௐDQ\ௐVHUYLFHௐFRQWUDFWௐRSWLRQVௐIRUௐWKHௐLWHPVௐLQFOXGHGௐ LQௐ\RXUௐSURSRVDO
1$)*ௐRIIHUVௐDQ\ௐDQGௐDOOௐPDQXIDFWXUHUௐVHUYLFHௐFRQWUDFWVௐIRUௐDOOௐPHPEHUVௐ7KHUHௐDUHௐVHYHUDOௐ SDUDPHWHUVௐLQௐZKLFKௐDௐVHUYLFHௐFRQWUDFWௐPD\ௐEHௐFXVWRPL]DEOHௐ7KHVHௐFXVWRPL]HGௐVHUYLFHௐ FRQWUDFWVௐZLOOௐEHௐWUHDWHGௐDVௐDGGௐIDFWRU\ௐRSWLRQVௐDQGௐIROORZLQJௐWKHௐVDPHௐGLVFRXQWௐVFKHGXOHௐ SURYLGHGௐLQௐWKHௐSULFLQJௐILOH
7DEOH
%
3HUIRUPDQFH6WDQGDUGVRU*XDUDQWHHV
'HVFULEHLQGHWDLO\RXUSHUIRUPDQFHVWDQGDUGVRUJXDUDQWHHVLQFOXGLQJFRQGLWLRQVDQGUHTXLUHPHQWVWRTXDOLI\FODLPVSURFHGXUHDQGRYHUDOOVWUXFWXUH<RXPD\ XSORDGUHSUHVHQWDWLYHVDPSOHVRI\RXUSHUIRUPDQFHPDWHULDOV LIDSSOLFDEOH
LQWKHGRFXPHQWXSORDGVHFWLRQRI\RXUUHVSRQVHLQDGGLWLRQWRUHVSRQGLQJWRWKH TXHVWLRQVEHORZ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐDQ\ௐSHUIRUPDQFHௐVWDQGDUGVௐRUௐJXDUDQWHHVௐ
WKDWௐDSSO\ௐWRௐ\RXUௐVHUYLFHV
7KHௐRQO\ௐJXDUDQWHHௐZHௐFDQௐHYHUௐSURYLGHௐLVௐWKHௐJXDUDQWHHௐWKDWௐZHௐZLOOௐWUHDWௐDQGௐKHOSௐHYHU\ௐPHPEHUௐ WKDWௐFRQWDFWVௐZLWKௐUHVSHFWௐLQWHJULW\ௐDQGௐSURIHVVLRQDOLVP 'HVFULEHௐDQ\ௐVHUYLFHௐVWDQGDUGVௐRUௐJXDUDQWHHVௐWKDWௐ
DSSO\ௐWRௐ\RXUௐVHUYLFHVௐ
SROLFLHVௐPHWULFVௐ.3,VௐHWF
1$)*ௐDQGௐVWDIIௐXSKROGௐKLJKௐVWDQGDUGVௐZLWKௐKRZௐZHௐSURYLGHௐVHUYLFHௐWRௐWKHௐPHPEHUVௐQRWௐRQO\ௐKROGLQJௐ HDFKௐRWKHUௐDFFRXQWDEOHௐEXWௐE\ௐHPEUDFLQJௐPHPEHUௐIHHGEDFNௐRIௐKRZௐZHௐFDQௐLPSURYHௐ7KHQௐZHௐDFWௐ XSRQௐLWௐDQGௐLPSOHPHQWௐLPSURYHPHQWV
7DEOH
3D\PHQW7HUPVDQG)LQDQFLQJ2SWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐSD\PHQWௐWHUPVௐDQGௐDFFHSWHGௐSD\PHQWௐ
PHWKRGV"
6WDQGDUGௐSD\PHQWௐWHUPVௐDUHௐ1HWௐௐZLWKௐDௐௐ±ௐGD\ௐJUDFHௐSHULRG 'HVFULEHௐDQ\ௐOHDVLQJௐRUௐILQDQFLQJௐRSWLRQVௐDYDLODEOHௐIRUௐ XVHௐE\ௐHGXFDWLRQDOௐRUௐJRYHUQPHQWDOௐHQWLWLHV
ௐ,QௐRUGHUௐWRௐSURYLGHௐOHDVLQJௐRUௐILQDQFLQJௐRSWLRQVௐ1$)*ௐKDVௐSDUWQHUHGௐZLWKௐ1DWLRQDOௐ&RRSHUDWLYHௐ/HDVLQJௐWRௐ RIIHUௐOHDVLQJௐWHUPVௐIRUௐ6RXUFHZHOOௐPHPEHUVௐIRUௐDOOௐ1$)*ௐTXRWHVௐXQGHUௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐ)RUௐIXUWKHUௐ UHYLHZௐZHௐKDYHௐDWWDFKHGௐDௐ3')ௐFDOOHGௐ³1&/ௐ6DPSOHௐ/HDVH´ௐLQௐWKHௐ³0HPEHUௐ:DONௐ7KURXJK´ௐ=LSௐILOH
'HVFULEHௐDQ\ௐVWDQGDUGௐWUDQVDFWLRQௐGRFXPHQWVௐWKDWௐ\RXௐ SURSRVHௐWRௐXVHௐLQௐFRQQHFWLRQௐZLWKௐDQௐDZDUGHGௐFRQWUDFWௐ
RUGHUௐIRUPVௐWHUPVௐDQGௐFRQGLWLRQVௐVHUYLFHௐOHYHOௐ
DJUHHPHQWVௐHWF
ௐ8SORDGௐDௐVDPSOHௐRIௐHDFKௐ
DVௐ
DSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
UHVSRQVH
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXS¶VௐWUDQVDFWLRQௐSURFHVVௐ
3XUFKDVHௐ2UGHU
ௐLVௐFORVHO\ௐWUDFNHGௐZHOOௐGRFXPHQWHGௐDQGௐ
QHDWO\ௐRUJDQL]HGௐWRௐPRQLWRUௐHDFKௐWUDQVDFWLRQௐSHUIRUPHGௐWKURXJKௐRXUௐ6RXUFHZHOOௐ&RQWUDFWௐ7KLVௐZD\ௐ1$)*ௐPD\ௐ SURGXFHௐVZLIWௐDQGௐDFFXUDWHௐTXDUWHUO\ௐUHSRUWLQJ
'Rௐ\RXௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐSD\PHQWௐ
SURFHVV"ௐ,IௐVRௐLVௐWKHUHௐDQ\ௐDGGLWLRQDOௐFRVWௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐIRUௐXVLQJௐWKLVௐSURFHVV" <HVௐ1$)*ௐDFFHSWVௐXSௐWRௐௐSHUௐYHKLFOHௐ+RZHYHUௐDQ\ௐGROODUௐDPRXQWௐKLJKHUௐWKDQௐௐZLOOௐUHTXLUHௐDௐ3 FDUGௐ&UHGLWௐ&DUGௐWUDQVDFWLRQDOௐIHHௐWKDWௐZRXOGௐEHௐSDVVHGௐRQWRௐWKHௐPHPEHU Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
313Exhibit 2
7DEOH
3ULFLQJDQG'HOLYHU\
3URYLGHGHWDLOHGSULFLQJLQIRUPDWLRQLQWKHTXHVWLRQVWKDWIROORZEHORZ.HHSLQPLQGWKDWUHDVRQDEOHSULFHDQGSURGXFWDGMXVWPHQWVFDQEHPDGHGXULQJWKHWHUPRI DQDZDUGHG&RQWUDFWDVGHVFULEHGLQWKH5)3WKHWHPSODWH&RQWUDFWDQGWKH6RXUFHZHOO3ULFHDQG3URGXFW&KDQJH5HTXHVW)RUP /LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐSULFLQJௐPRGHOௐ
HJௐOLQHLWHPௐGLVFRXQWVௐRUௐSUR GXFWFDWHJRU\ௐ
GLVFRXQWV
ௐ3URYLGHௐGHWDLOHGௐSULFLQJௐGDWDௐ
LQFOXGLQJௐVWDQGDUGௐRUௐOLVWௐ
SULFLQJௐDQGௐWKHௐ6RXUFHZHOOௐGLVFRXQWHGௐSULFH
ௐRQௐDOOௐRIௐWKHௐLWHPVௐWKDWௐ\RXௐ
ZDQWௐ6RXUFHZHOOௐWRௐFRQVLGHUௐDVௐSDUWௐRIௐ\RXUௐ5)3ௐUHVSRQVHௐ,IௐDSSOLFDEOHௐ SURYLGHௐDௐ6.8ௐIRUௐHDFKௐLWHPௐLQௐ\RXUௐSURSRVDOௐ8SORDGௐ\RXUௐSULFLQJௐ PDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐLVௐRIIHULQJௐ/LQH,WHPௐ'LVFRXQWVௐ2IIௐ0DQXIDFWXUHௐ 6XJJHVWHGௐ5HWDLOௐ3ULFHௐIRUௐௐPDQXIDFWXUHUVௐWKDWௐLVௐGHWDLOHGௐLQௐWKHௐ3ULFHௐ)LOHௐ 1$)*ௐZLOOௐDOVRௐRIIHUௐDQ\ௐ8SILWVௐWRௐEHௐDGGHGௐWRௐDQ\ௐDQGௐDOOௐYHKLFOHV¶ௐWKDWௐPHPEHUVௐ ZLVKௐWRௐDGGௐ'HWDLOVௐDUHௐORFDWHGௐRQௐWKHௐ3ULFHௐ6XPPDU\ௐ3DJHௐLQௐWKHௐ3ULFHௐ)LOH
4XDQWLI\ௐWKHௐSULFLQJௐGLVFRXQWௐUHSUHVHQWHGௐE\ௐWKHௐSULFLQJௐSURS RVDOௐLQௐWKLVௐ UHVSRQVHௐ)RUௐH[DPSOHௐLIௐWKHௐSULFLQJௐLQௐ\RXUௐUHVSRQVHௐUHSUHVHQWVௐDௐ SHUFHQWDJHௐGLVFRXQWௐIURPௐ0653ௐRUௐOLVWௐVWDWHௐWKHௐSHUFHQWDJHௐRUௐ SHUFHQWDJHௐUDQJH
1$)*ௐKDVௐDQௐSURYLGHGௐRIIHULQJVௐIURPௐௐ%UDQGV2(06ௐDQGௐWKHUHௐUHVSHFWLYHௐ SHUFHQWDJHௐRIIௐYDU\ௐDQGௐDUHௐGHWDLOHGௐLQௐWKHௐ3ULFHௐ)LOHௐ]LSௐ (DFKௐ0DQXIDFWXUHௐ5DQJHௐLVௐGHWDLOHGௐLQௐWKHௐWDEVௐEHORZௐKHUHௐLVௐDQௐ RYHUYLHZௐௐௐௐௐௐௐௐௐௐௐௐ
&KHYUROHWௐIURPௐௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
)RUGௐ0RWRUௐ&RPSDQ\ௐIURPௐ
ௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
*0&ௐIURPௐௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
5DPௐIURPௐ
ௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
'RGJHௐIURPௐ
ௐWRௐ
ௐௐௐௐௐௐௐௐௐௐௐௐௐ
-HHSௐIURPௐௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
&KU\VOHUௐIURPௐௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
7R\RWDௐIURPௐௐWRௐ
ௐௐௐௐௐௐௐௐௐௐௐௐௐ
+RQGDௐIURPௐௐWRௐ
ௐௐௐௐௐௐௐௐௐௐௐௐௐ
1LVVDQௐIURPௐௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
%XLFNௐIURPௐௐWRௐௐௐௐௐௐௐௐௐௐௐௐ
.LDௐIURPௐ
ௐWRௐ
ௐௐௐௐௐௐௐௐௐௐௐௐௐ
%0:ௐIURPௐௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
&DGLOODFௐIURPௐௐWRௐௐௐௐௐௐௐௐௐௐௐௐௐௐ
9RONVZDJHQௐIURPௐௐWRௐௐ
'HVFULEHௐDQ\ௐTXDQWLW\ௐRUௐYROXPHௐGLVFRXQWVௐRUௐUHEDWHௐSURJUDPVௐ WKDWௐ\RXௐ RIIHU
,IௐFOLHQWVௐDUHௐFRQVLGHULQJௐDQௐRUGHUௐRIௐௐRUௐPRUHௐXQLWVௐZHௐHQFRXUDJHௐPHPEHUVௐ WRௐFRQWDFWௐXVௐIRUௐDQ\ௐDGGLWLRQDOௐGLVFRXQWHGௐTXRWHV
3URSRVHௐDௐPHWKRGௐRIௐIDFLOLWDWLQJௐ³VRXUFHG´ௐSURGXFWVௐRUௐUHODWH GௐVHUYLFHVௐ ZKLFKௐPD\ௐEHௐUHIHUUHGௐWRௐDVௐ³RSHQௐPDUNHW´ௐLWHPVௐRUௐ³QRQVWDQGDUGௐ RSWLRQV´ௐ)RUௐH[DPSOHௐ\RXௐPD\ௐVXSSO\ௐVXFKௐLWHPVௐ³DWௐFRVW´ௐRUௐ³DWௐFRVWௐ SOXVௐDௐSHUFHQWDJH´ௐRUௐ\RXௐPD\ௐVXSSO\ௐDௐTXRWHௐIRUௐHDFKௐVXFKௐUHTXHVW ³2SHQௐ0DUNHW´ௐSURGXFWVௐRUௐ³6RXUFHGௐ*RRGV´ௐZLOOௐEHௐFRQVLGHUHGௐDQGௐWUHDWHGௐDVௐ UHJXODUௐXSILWVௐ+RZHYHUௐWKH\ௐPD\ௐEHௐTXRWHGௐXSௐWRௐDௐௐPDUNௐXSௐLIௐDSSOLFDEOH ,GHQWLI\ௐDQ\ௐHOHPHQWௐRIௐWKHௐWRWDOௐFRVWௐRIௐDFTXLVLWLRQௐWKDWௐLV ௐ127ௐLQFOXGHGௐ LQௐWKHௐSULFLQJௐVXEPLWWHGௐZLWKௐ\RXUௐUHVSRQVHௐ7KLVௐLQFOXGHVௐDOOௐDGGLWLRQDOௐ FKDUJHVௐDVVRFLDWHGௐZLWKௐDௐSXUFKDVHௐWKDWௐDUHௐQRWௐGLUHFWO\ௐLGHQWLILHGௐDVௐ IUHLJKWௐRUௐVKLSSLQJௐFKDUJHVௐ)RUௐH[DPSOHௐOLVWௐFRVWVௐIRUௐLWHPVௐOLNHௐSUH GHOLYHU\ௐLQVSHFWLRQௐLQVWDOODWLRQௐVHWௐXSௐPDQGDWRU\ௐWUDLQLQJௐRUௐLQLWLDOௐ LQVSHFWLRQௐ,GHQWLI\ௐDQ\ௐSDUWLHVௐWKDWௐLPSRVHௐVXFKௐFRVWVௐDQGௐWKHLUௐ UHODWLRQVKLSௐWRௐWKHௐ3URSRVHU
$OOௐFRQVLGHUDWLRQVௐKDYHௐDOUHDG\ௐEHHQௐWDNHQௐLQWRௐDFFRXQWௐLQௐLWVௐHQWLUHO\ௐ7KHௐ3ULFHௐ 6XPPDU\ௐ3DJHௐDQGௐ3ULFHௐ7DEOHௐFRQWDLQHGௐLQௐWKHௐSULFHௐILOHௐLQFOXGHVௐDOOௐFRQVLGHUHGௐ FRVWVௐ$OWKRXJKௐLIௐDௐPHPEHUௐUHTXHVWHGௐDௐVSHFLDOL]HGௐTXRWHௐIRUௐDௐXQLTXHௐVLWXDWLRQௐ WKDWௐUHTXLUHVௐVSHFLDOௐWUDLQLQJௐGLUHFWLRQௐRUௐLQVWDOODWLRQௐWKHௐDGGLWLRQDOௐFRVWVௐZRXOGௐEHௐ DGGHGௐDVௐDௐSDUWௐRIௐWKHௐXSILWௐDQGௐWKHQௐLQFOXGHGௐLQVLGHௐWKHௐPHPEHU¶VௐTXRWH
,IௐIUHLJKWௐGHOLYHU\ௐRUௐVKLSSLQJௐLVௐDQௐDGGLWLRQDOௐFRVWௐWRௐWK Hௐ6RXUFHZHOOௐ SDUWLFLSDWLQJௐHQWLW\ௐGHVFULEHௐLQௐGHWDLOௐWKHௐFRPSOHWHௐIUHLJKWௐVKLSSLQJௐDQGௐ GHOLYHU\ௐSURJUDP
$OOௐPDQXIDFWXUHVௐFKDUJHௐDௐVWDQGDUGௐ³)DFWRU\ௐ'HVWLQDWLRQௐ&KDUJH´ௐ+RZHYHUௐWKDWௐLVௐ VHSDUDWHௐIURPௐWKHௐIUHLJKWGHVWLQDWLRQௐFRVWௐWKDWௐPHPEHUVௐPD\ௐLQFXUௐWRௐVKLSௐDௐYHKLFOHௐ WRௐDQGௐIURPௐDQௐLQVWDOOHUௐLIௐDSSOLFDEOHௐ7KHVHௐVXEVHTXHQWௐORFDWLRQDOௐPRYHPHQWVௐPD\ௐ EDUHௐDGGLWLRQDOௐIUHLJKWௐFRVWVௐWKDWௐZLOOௐEHௐRXWOLQHGௐZLWKLQௐWKHௐPHPEHUVௐTXRWHௐIRUௐ WKHLUௐUHYLHZௐSULRUௐWRௐSXUFKDVH
6SHFLILFDOO\ௐGHVFULEHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐWHUPVௐR UௐSURJUDPVௐ DYDLODEOHௐIRUௐ$ODVNDௐ+DZDLLௐ&DQDGDௐRUௐDQ\ௐRIIVKRUHௐGHOLYHU\ )UHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐWHUPVௐDPRQJௐWKHVHௐUHJLRQVௐVRPHWLPHVௐFDUU\ௐ DGGLWLRQDOௐORJLVWLFDOௐFKDUJHVௐIRUௐDGGHGௐIHUU\ௐSRUWௐDQGௐGULYHUௐFRVWVௐIURPௐERWKௐWRௐDQGௐ IURPௐWKHௐPDLQODQGௐ7KHVHௐDGGHGௐFRVWVௐZLOOௐEHௐGLVFORVHGௐRQௐWKHௐTXRWHௐIRUௐ PHPEHUVௐWRௐUHYLHZௐDQGௐDSSURYHௐSULRUௐWRௐSXUFKDVH
'HVFULEHௐDQ\ௐXQLTXHௐGLVWULEXWLRQௐDQGRUௐGHOLYHU\ௐPHWKRGVௐRUௐR SWLRQVௐ RIIHUHGௐLQௐ\RXUௐSURSRVDO
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐDOUHDG\ௐKDVௐDௐZHOOHVWDEOLVKHGௐ$XWRPRELOHௐ)UDQFKLVHௐ 'LVWULEXWLRQௐ1HWZRUNௐWKDWௐDOORZVௐIRUௐVZLIWௐDQGௐUHODWLYHO\ௐVHDPOHVVௐGHOLYHU\ௐWRௐ PHPEHUVௐDQGௐWKHLUௐHQGௐXVHUV
7DEOH
3ULFLQJ2IIHUHG
/LQH
,WHP 7KH3ULFLQJ2IIHUHGLQWKLV3URSRVDOLV
&RPPHQWV
FEHWWHUWKDQWKH3URSRVHUW\SLFDOO\RIIHUVWR*32VFRRSHUD WLYHSURFXUHPHQWRUJDQL]DWLRQVRUVWDWHSXUFKDVLQJGHSDUWPHQWV 1$)*ௐ6WULYHVௐWRௐRIIHUௐWKHௐEHVWௐ RYHUDOOௐYDOXHௐWRௐWKHௐPHPEHUௐZLWKௐ
HDFKௐDQGௐHYHU\ௐTXRWH
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
314Exhibit 2
7DEOH
$XGLWDQG$GPLQLVWUDWLYH)HH
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
6SHFLILFDOO\ௐGHVFULEHௐDQ\ௐVHOIDXGLWௐSURFHVVௐRUௐSURJUDPௐWKDWௐ \RXௐSODQௐWRௐHPSOR\ௐ WRௐYHULI\ௐFRPSOLDQFHௐZLWKௐ\RXUௐSURSRVHGௐ&RQWUDFWௐZLWKௐ6RXUFHZHOOௐ7KLVௐSURFHVVௐ LQFOXGHVௐHQVXULQJௐWKDWௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐREWDLQௐWKHௐSURSHUௐSULFLQJௐ WKDWௐWKHௐ9HQGRUௐUHSRUWVௐDOOௐVDOHVௐXQGHUௐWKHௐ&RQWUDFWௐHDFKௐTXDUWHUௐDQGௐWKDWௐWKHௐ 9HQGRUௐUHPLWVௐWKHௐSURSHUௐDGPLQLVWUDWLYHௐIHHௐWRௐ6RXUFHZHOOௐ3URYLGHௐVXIILFLHQWௐGHWDLOௐ WRௐVXSSRUWௐ\RXUௐDELOLW\ௐWRௐUHSRUWௐTXDUWHUO\ௐVDOHVௐWRௐ6RXUFHZHOOௐDVௐGHVFULEHGௐLQௐWKHௐ &RQWUDFWௐWHPSODWH
6RXUFHZHOOௐSDUWLFLSDWLQJௐPHPEHUVௐDUHௐDEOHௐWRௐREWDLQௐSURSHUௐSULFLQJௐGLUHFWO\ௐ IURPௐRXUௐZHEVLWHௐZKHUHௐWKH\ௐDUHௐDEOHௐWRௐXVHௐRXUௐXVHUIULHQGO\ௐGHVLJQௐWRௐ EXLOGௐDQGௐSULFHௐWKHLUௐYHKLFOHVௐ7KHௐ1$)*ௐLVௐXSGDWHGௐGDLO\ௐWRௐUHIOHFWௐ XSGDWHGௐPDQXIDFWXUHUௐ0653ௐLQIRUPDWLRQௐ2XUௐV\VWHPௐZLOOௐSURYLGHௐPHPEHUVௐ ZLWKௐDQௐDFFXUDWHௐTXRWHௐ
ௐRIௐWKHௐWLPHௐ,QௐDGGLWLRQௐ1$)*ௐKDVௐDௐ
VWUHDPௐOLQHௐDQGௐRUJDQL]HGௐSURFHVVௐKDWௐFDOFXODWHVௐDGPLQLVWUDWLYHௐIHHVௐDQGௐ DOORZVௐ1$)*ௐWRௐJLYHௐDௐWXUQDURXQGௐWLPHௐRIௐௐ±ௐௐGD\VௐIRUௐTXDUWHUO\ௐ UHSRUWV
,Iௐ\RXௐDUHௐDZDUGHGௐDௐFRQWUDFWௐSURYLGHௐDௐIHZௐH[DPSOHVௐRIௐLQWH UQDOௐPHWULFVௐWKDWௐ ZLOOௐEHௐWUDFNHGௐWRௐPHDVXUHௐZKHWKHUௐ\RXௐDUHௐKDYLQJௐVXFFHVVௐZLWKௐWKHௐFRQWUDFW 2QHௐRIௐWKHௐLQWHUQDOௐPHWULFVௐ1$)*ௐXVHVௐWRௐWUDFNௐDQGௐPHDVXUHௐVXFFHVVௐ ZLWKௐWKHௐ6RXUFHZHOOௐ&RQWUDFWௐLVௐPDLQWDLQHGௐWKURXJKௐRXUௐZHEVLWHௐ2XUௐ ZHEVLWHௐNHHSVௐDௐGHWDLOHGௐORJௐRIௐTXRWHVௐWKDWௐPHPEHUVௐDUHௐJHQHUDWLQJௐ:Hௐ RYHUVHHௐDQGௐNHHSௐWUDFNௐRIௐKRZௐPDQ\ௐTXRWHVௐDUHௐEHLQJௐJHQHUDWHGௐDQGௐ ZKLFKௐTXRWHVௐDUHௐPHWௐZLWKௐDௐSXUFKDVHௐRUGHUௐ(YHU\ௐPRQWKௐZHௐHYDOXDWHௐRXUௐ VDOHVௐLQGLFDWRUVௐDQGௐFORVHO\ௐPRQLWRUௐWKHௐYROXPHௐDQGௐIUHTXHQF\ௐRIௐVDOHVௐ 2QHௐH[DPSOHௐLVௐE\ௐHYDOXDWLQJௐZKLFKௐPHPEHUVௐDUHௐSXUFKDVLQJௐIURPௐRXUௐ SODWIRUPௐ±ௐQHZௐPHPEHUVௐRUௐIUHTXHQWௐPHPEHUVௐWRௐHQVXUHௐZHௐDUHௐJURZLQJௐ RXUௐPHPEHUௐEDVHௐ:HௐXVHௐWKHVHௐPHWULFVௐWRௐPHDVXUHௐRXUௐSURMHFWHGௐJURZWKௐ UDWHௐDQGௐZRUNௐWRௐH[FHHGௐRXUௐH[SHFWDWLRQV
,GHQWLI\ௐDௐSURSRVHGௐDGPLQLVWUDWLYHௐIHHௐWKDWௐ\RXௐZLOOௐSD\ௐWRௐ6 RXUFHZHOOௐIRUௐ IDFLOLWDWLQJௐPDQDJLQJௐDQGௐSURPRWLQJௐWKHௐ6RXUFHZHOOௐ&RQWUDFWௐLQௐWKHௐHYHQWௐWKDWௐ \RXௐDUHௐDZDUGHGௐDௐ&RQWUDFWௐௐ7KLVௐIHHௐLVௐW\SLFDOO\ௐFDOFXODWHGௐDVௐDௐSHUFHQWDJHௐRIௐ 9HQGRU¶VௐVDOHVௐXQGHUௐWKHௐ&RQWUDFWௐRUௐDVௐDௐSHUXQLWௐIHH
ௐLWௐLVௐQRWௐDௐOLQHLWHPௐ
DGGLWLRQௐWRௐWKHௐ0HPEHU¶VௐFRVWௐRIௐJRRGVௐ
6HHௐWKHௐ5)3ௐDQGௐWHPSODWHௐ&RQWUDFWௐIRUௐ
DGGLWLRQDOௐGHWDLOV
1$)*ௐZLOOௐVXEPLWௐௐௐSHUௐYHKLFOHௐSXUFKDVHGௐWKURXJKௐ1$)*ௐDQGௐௐௐ SHUௐYHKLFOHௐSXUFKDVHGௐWKRXJKௐRXUௐSDUWQHUௐGHDOHUௐ$ODQௐ-D\ௐ$XWRPRWLYHௐ)RUௐ WKHௐSXUSRVHௐRIௐDQௐDGPLQௐIHHௐWKHUHௐDUHௐQRௐRWKHUௐSDUWQHUௐGHDOHUௐJURXSVௐ FRQVLGHUHG
7DEOH$
'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV /LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URYLGHௐDௐGHWDLOHGௐGHVFULSWLRQௐRIௐWKHௐHTXLSPHQWௐ
SURGXFWVௐDQGௐVHUYLFHVௐWKDWௐ\RXௐDUHௐRIIHULQJௐLQௐ\RXUௐ
SURSRVDO
1$)*ௐKDVௐSURYLGHGௐDௐ³0RGHOௐ5ROOௐ2XW´ௐ&KDUWVௐLQௐWKHௐ³3ULFHௐ)LOH´ௐ]LSௐEXWௐRIௐWKHௐௐPDQXIDFWXUHUVௐZHௐ UHSUHVHQWௐWKH\ௐKDYHௐRYHUௐௐPDNHVௐDQGௐPRGHOVௐIRUௐPHPEHUVௐWRௐFKRRVHௐIURPௐWKDWௐUDQJHௐIURPௐ&ODVVௐ ௐDQGௐVXSSRUWLQJௐ&ODVVௐௐ&DEௐDQGௐ&KDVVLVௐWUXFNVௐ1$)*¶VௐSODWIRUPVௐFDQௐDGGௐDQ\ௐXSILWௐRIௐWKHLUௐ FKRRVLQJௐUDQJLQJௐIURPௐWRROER[HVௐWRௐ/LQHௐ0HFKDQLFௐ%RGLHVௐ$Q\ௐDQGௐDOOௐXSILWVௐFDQௐEHௐDGGHGௐWRௐDQ\ௐ RQHௐRIௐRXUௐYHKLFOHVௐWKURXJKௐRQHௐRIௐRXUௐXSILWௐSDUWQHUௐVXSSOLHUVௐRUௐE\ௐDQௐXSILWௐVXSSOLHUௐRIௐWKHௐPHPEHUVௐ FKRRVLQJௐ1$)*ௐDQGௐWKHௐVXSSOLHUௐZLOOௐZRUNௐWRJHWKHUௐWRௐVXSSO\ௐPHPEHUVௐZLWKௐWXUQNH\ௐTXRWHV
:LWKLQௐWKLVௐ5)3ௐFDWHJRU\ௐWKHUHௐPD\ௐEHௐVXEFDWHJRULHVௐ RIௐVROXWLRQVௐ/LVWௐVXEFDWHJRU\ௐWLWOHVௐWKDWௐEHVWௐGHVFULEHௐ \RXUௐSURGXFWVௐDQGௐVHUYLFHV
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐOLVWVௐWKHௐPDNHVௐDQGௐPRGHOVௐRIௐDOOௐௐPDQXIDFWXUHUVௐZHௐUHSUHVHQWௐXQGHUௐWKHௐ =,3ௐ)LOHௐ³$OOௐௐ0DQXIDFWXUHV´ௐௐ7KHVHௐௐ2(0VௐPDNHௐXSௐRYHUௐௐFRPELQHGௐPDNHVௐPRGHOVௐDQGௐ HQJLQHௐFRPELQDWLRQVௐIRUௐPHPEHUVௐWRௐVHOHFWௐIURPௐDORQJௐZLWKௐVHYHUDOௐVXEWLWOHௐ³8SILWV´ௐGHWDLOHGௐIRUௐ PHPEHUVௐLQௐWKHௐSULFHௐILOH
7DEOH%
'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV ,QGLFDWHEHORZLIWKHOLVWHGW\SHVRUFODVVHVRIHTXLSPHQWSURGXFWVDQGVHUYLFHVDUHRIIHUHGZLWKLQ\RXUSURSRVDO3URYLGHDGGLWLRQDOFRPPHQWVLQWKHWH[WER[ SURYLGHGDVQHFHVVDU\
/LQH,WHP &DWHJRU\RU7\SH 2IIHUHG
&RPPHQWV
$XWRPRELOHV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐZHOOௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
6SRUWௐ8WLOLW\ௐ9HKLFOHV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐZHOOௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
9DQV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐZHOOௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
7UXFNV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐZHOOௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
9HKLFOHVௐGHVFULEHGௐLQௐ/LQHVௐௐDERYHௐIRUௐ3XEOLFௐ6DIHW\ௐ
DSSOLFDWLRQV
<HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐZHOOௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
&RQYHQWLRQDOௐLQWHUQDOௐFRPEXVWLRQௐPRGHOV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐZHOOௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
1DWXUDOௐJDVௐRUௐSURSDQHௐDXWRJDVௐK\EULGௐRUௐDOWHUQDWLYHௐIXHOௐ PRGHOV
<HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐZHOOௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
(OHFWULFௐSRZHUHGௐPRGHOV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐZHOOௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
315Exhibit 2
7DEOH
([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUP /LQH,WHP 127,&(
7RLGHQWLI\DQ\H[FHSWLRQRUWRUHTXHVWDQ\PRGLILFDWLRQWRWKH6RXUFHZHOOWHPSODWH&RQWUDFWWHUPVFRQGLWLRQVRUVSHFLILFDWLRQVD 3URSRVHUPXVWVXEPLWWKHH[FHSWLRQRUUHTXHVWHGPRGLILFDWLRQRQWKH([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUP LPPHGLDWHO\EHORZ7KHFRQWUDFW VHFWLRQWKHVSHFLILFWH[WDGGUHVVHGE\WKHH[FHSWLRQRUUHTXHVWHGPRGLILFDWLRQDQGWKHSURSRVHGPRGLILFDWLRQPXVWEHLGHQWLILHGLQGHWDLO3URSRVHU VH[FHSWLRQVDQG
SURSRVHGPRGLILFDWLRQVDUHVXEMHFWWRUHYLHZDQGDSSURYDORI6RXUFHZHOODQGZLOOQRWDXWRPDWLFDOO\EHLQFOXGHGLQWKHFRQWUDFW &RQWUDFW6HFWLRQ 7HUP &RQGLWLRQRU6SHFLILFDWLRQ ([FHSWLRQRU3 URSRVHG0RGLILFDWLRQ
'RFXPHQWV
(QVXUH\RXUVXEPLVVLRQGRFXPHQW
V
FRQIRUPVWRWKHIROORZLQJ
'RFXPHQWVLQ3')IRUPDWDUHSUHIHUUHG'RFXPHQWVLQ:RUG([FHORUFRPSDWLEOHIRUPDWVPD\DOVREHSURYLGHG 'RFXPHQWVVKRXOG127KDYHDVHFXULW\SDVVZRUGDV6RXUFHZHOOPD\QRWEHDEOHWRRSHQWKHILOH,WLV\RXUVROHUHVSRQVLELOLW\WRHQVXUHWKDWWKHXSORDGHG
GRFXPHQW
V
DUHQRWHLWKHUGHIHFWLYHFRUUXSWHGRUEODQNDQGWKDWWKHGRFXPHQWVFDQEHRSHQHGDQGYLHZHGE\6RXUFHZHOO 6RXUFHZHOOPD\UHMHFWDQ\UHVSRQVHZKHUHDQ\GRFXPHQW V
FDQQRWEHRSHQHGDQGYLHZHGE\6RXUFHZHOO
,I\RXQHHGWRXSORDGPRUHWKDQRQH
GRFXPHQWIRUDVLQJOHLWHP\RXVKRXOGFRPELQHWKHGRFXPHQWVLQWRRQH]LSSHGILOH,IWKH]LSSHGILOHFRQWDLQVPRUHWKDQ RQH
GRFXPHQWHQVXUHHDFKGRFXPHQWLVQDPHGLQUHODWLRQWRWKHVXEPLVVLRQIRUPDWLWHPUHVSRQGLQJWR)RUH[DPSOHLIUHVSRQGLQJWRWKH0DUNHWLQJ3ODQ FDWHJRU\VDYHWKHGRFXPHQWDV³0DUNHWLQJ3ODQ´
3ULFLQJ1$)*3ULFH)LOHIRU%LG
]LS0RQGD\6HSWHPEHU
)LQDQFLDO6WUHQJWKDQG6WDELOLW\0DUNHW6XFFHVVDQG)LQDQFLDO6WDELOLW\]LS0RQGD\6HSWHPEHU
0DUNHWLQJ3ODQ6DPSOHV0DUNHWLQJ3ODQ&RPSUHVVHG]LS7XHVGD\6HSWHPEHU
:0%(0%(6%(RU5HODWHG&HUWLILFDWHV,QVXUDQFHDQG5HODWHG'RFXPHQWV]LS7XHVGD\6HSWHPEHU
:DUUDQW\,QIRUPDWLRQ:DUUDQWLHV5)3
]LS7XHVGD\6HSWHPEHU
6WDQGDUG7UDQVDFWLRQ'RFXPHQW6DPSOHV6WDQGDUG7UDQVDFWLRQ]LS0RQGD\6HSWHPEHU
8SORDG$GGLWLRQDO'RFXPHQW$//0DNHVDQG8SILWV]LS7XHVGD\6HSWHPEHU
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
316Exhibit 2
$GGHQGD7HUPVDQG&RQGLWLRQV
352326(5$)),'$9,7$1'$6685$1&(2)&203/,$1&(
,FHUWLI\WKDW,DPWKHDXWKRUL]HGUHSUHVHQWDWLYHRIWKH3URSRVHUVXEPLWWLQJWKHIRUHJRLQJ3URSRVDOZLWKWKHOHJDODXWKRULW\WRELQGWKH3URSRVHUWRWKLV$IILGDYLWDQG $VVXUDQFHRI&RPSOLDQFH
7KH3URSRVHULVVXEPLWWLQJWKLV3URSRVDOXQGHULWVIXOODQGFRPSOHWHOHJDOQDPHDQGWKH3URSRVHUOHJDOO\H[LVWVLQJRRGVWDQGLQJLQWKHMXULVGLFWLRQRILWV UHVLGHQFH
7KH3URSRVHUZDUUDQWVWKDWWKHLQIRUPDWLRQSURYLGHGLQWKLV3URSRVDOLVWUXHFRUUHFWDQGUHOLDEOHIRUSXUSRVHVRIHYDOXDWLRQIRUFRQWUDFWDZDUG
7KH3URSRVHULQFOXGLQJDQ\SHUVRQDVVLVWLQJZLWKWKHFUHDWLRQRIWKLV3URSRVDOKDVDUULYHGDWWKLV3URSRVDOLQGHSHQGHQWO\DQGWKH3URSRVDOKDVEHHQFUHDWHG ZLWKRXWFROOXGLQJZLWKDQ\RWKHUSHUVRQFRPSDQ\RUSDUWLHVWKDWKDYHRUZLOOVXEPLWDSURSRVDOXQGHUWKLVVROLFLWDWLRQ DQGWKH3URSRVDOKDVLQDOOUHVSHFWVEHHQ
FUHDWHGIDLUO\ZLWKRXWDQ\IUDXGRUGLVKRQHVW\7KH3URSRVHUKDVQRWGLUHFWO\RULQGLUHFWO\HQWHUHGLQWRDQ\DJUHHPHQWRUDUUDQJHPHQWZLWKDQ\SHUVRQRU EXVLQHVVLQDQHIIRUWWRLQIOXHQFHDQ\SDUWRIWKLVVROLFLWDWLRQRURSHUDWLRQVRIDUHVXOWLQJFRQWUDFW DQGWKH3URSRVHUKDVQRWWDNHQDQ\DFWLRQLQUHVWUDLQWRIIUHH WUDGHRUFRPSHWLWLYHQHVVLQFRQQHFWLRQZLWKWKLVVROLFLWDWLRQ$GGLWLRQDOO\LI3URSRVHUKDVZRUNHGZLWKDFRQVXOWDQWRQWKH3URSRVDOWKHFRQVXOWDQW DQLQGLYLGXDO
RUDFRPSDQ\
KDVQRWDVVLVWHGDQ\RWKHUHQWLW\WKDWKDVVXEPLWWHGRUZLOOVXEPLWDSURSRVDOIRUWKLVVROLFLWDWLRQ
7RWKHEHVWRILWVNQRZOHGJHDQGEHOLHIDQGH[FHSWDVRWKHUZLVHGLVFORVHGLQWKH3URSRVDOWKHUHDUHQRUHOHYDQWIDFWVRUFLUFXPVWDQFHVZKLFKFRXOGJLYHULVHWR DQRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVW$QRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVWH[LVWVZKHQDYHQGRUKDVDQXQIDLUFRPSHWLWLYHDGYDQWDJHRUWKHYHQGRU¶VREMHFWLYLW\ LQSHUIRUPLQJWKHFRQWUDFWLVRUPLJKWEHLPSDLUHG
7KHFRQWHQWVRIWKH3URSRVDOKDYHQRWEHHQFRPPXQLFDWHGE\WKH3URSRVHURULWVHPSOR\HHVRUDJHQWVWRDQ\SHUVRQQRWDQHPSOR\HHRUOHJDOO\DXWKRUL]HG DJHQWRIWKH3URSRVHUDQGZLOOQRWEHFRPPXQLFDWHGWRDQ\VXFKSHUVRQVSULRUWR'XH'DWHRIWKLVVROLFLWDWLRQ
,IDZDUGHGDFRQWUDFWWKH3URSRVHUZLOOSURYLGHWR6RXUFHZHOO3DUWLFLSDWLQJ(QWLWLHVWKHHTXLSPHQWSURGXFWVDQGVHUYLFHVLQDFFRUGDQFHZLWKWKHWHUPV FRQGLWLRQVDQGVFRSHRIDUHVXOWLQJFRQWUDFW
7KH3URSRVHUSRVVHVVHVRUZLOOSRVVHVVEHIRUHGHOLYHULQJDQ\HTXLSPHQWSURGXFWVRUVHUYLFHVDOODSSOLFDEOHOLFHQVHVRUFHUWLILFDWLRQVQHFHVVDU\WRGHOLYHU VXFKHTXLSPHQWSURGXFWVRUVHUYLFHVXQGHUDQ\UHVXOWLQJFRQWUDFW
7KH3URSRVHUDJUHHVWRGHOLYHUHTXLSPHQWSURGXFWVDQGVHUYLFHVWKURXJKYDOLGFRQWUDFWVSXUFKDVHRUGHUVRUPHDQVWKDWDUHDFFHSWDEOHWR6RXUFHZHOO 0HPEHUV8QOHVVRWKHUZLVHDJUHHGWRWKH3URSRVHUPXVWSURYLGHRQO\QHZDQGILUVWTXDOLW\SURGXFWVDQGUHODWHGVHUYLFHVWR6RXUFHZHOO0HPEHUVXQGHUDQ DZDUGHG&RQWUDFW
7KH3URSRVHUZLOOFRPSO\ZLWKDOODSSOLFDEOHSURYLVLRQVRIIHGHUDOVWDWHDQGORFDOODZVUHJXODWLRQVUXOHVDQGRUGHUV
7KH3URSRVHUXQGHUVWDQGVWKDW6RXUFHZHOOZLOOUHMHFW5)3SURSRVDOVWKDWDUHPDUNHGFRQILGHQWLDO RUQRQSXEOLFHWF
HLWKHUVXEVWDQWLDOO\RULQWKHLUHQWLUHW\
8QGHU0LQQHVRWD6WDWXWHV6HFWLRQ
VXEGLYLVLRQDOOSURSRVDOVDUHFRQVLGHUHGQRQSXEOLFGDWDXQWLOWKHHYDOXDWLRQLVFRPSOHWHDQGD&RQWUDFWLV DZDUGHG$WWKDWSRLQWSURSRVDOVEHFRPHSXEOLFGDWD0LQQHVRWD6WDWXWHV6HFWLRQSHUPLWVRQO\FHUWDLQQDUURZO\GHILQHGGDWDWREHFRQVLGHUHGDWUDGH VHFUHWDQGWKXVQRQSXEOLFGDWDXQGHU0LQQHVRWD
V'DWD3UDFWLFHV$FW
3URSRVHULWVHPSOR\HHVDJHQWVDQGVXEFRQWUDFWRUVDUHQRW
,QFOXGHGRQWKH³6SHFLDOO\'HVLJQDWHG1DWLRQDOVDQG%ORFNHG3HUVRQV´OLVWPDLQWDLQHGE\WKH2IILFHRI)RUHLJQ$VVHWV&RQWURORIWKH8QLWHG6WDWHV 'HSDUWPHQWRIWKH7UHDVXU\IRXQGDW
KWWSV
ZZZWUHDVXU\JRYRIDFGRZQORDGVVGQOLVWSGI
,QFOXGHGRQWKHJRYHUQPHQWZLGHH[FOXVLRQVOLVWVLQWKH8QLWHG6WDWHV6\VWHPIRU$ZDUG0DQDJHPHQWIRXQGDW KWWSV
VDPJRY6$0
RU
3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHGE\WKH6WDWHRI0LQQHVRWD
WKH8QLWHG6WDWHVIHGHUDOJRYHUQPHQWRUWKH&DQDGLDQJRYHUQPHQWDVDSSOLFDEOH RUDQ\3DUWLFLSDWLQJ(QWLW\9HQGRUFHUWLILHVDQGZDUUDQWVWKDWQHLWKHULW QRULWVSULQFLSDOVKDYHEHHQFRQYLFWHGRIDFULPLQDORIIHQVHUHODWHGWRWKHVXEMHFWPDWWHURIWKLVVROLFLWDWLRQ %\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶V$IILGDYLWKDYHWKHOHJDODXWKRULW\WRVXEPLWWKLV3URSRVDORQEHKDOIRIWKH 3URSRVHUDQGWKDWWKLVHOHFWURQLFDFNQRZOHGJPHQWKDVWKHVDPHOHJDOHIIHFWYDOLGLW\DQGHQIRUFHDELOLW\DVLI,KDGKDQGVLJQHGWKH3URSRVDO7KLVVLJQDWXUHZLOOQRW EHGHQLHGVXFKOHJDOHIIHFWYDOLGLW\RUHQIRUFHDELOLW\VROHO\EHFDXVHDQHOHFWURQLFVLJQDWXUHRUHOHFWURQLFUHFRUGZDVXVHGLQLWVIRUPDWLRQ-HVVH&RRSHU)OHHW 0DQDJHU+RXU//&
7KH3URSRVHUGHFODUHVWKDWWKHUHLVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWUHODWLQJWRWKHSUHSDUDWLRQRILWVVXEPLVVLRQDQGRUWKH3URSRVHUIRUHVHHVDQDFWXDORU SRWHQWLDO&RQIOLFWRI,QWHUHVWLQSHUIRUPLQJWKHFRQWUDFWXDOREOLJDWLRQVFRQWHPSODWHGLQWKHELG <HV 1R
7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
317Exhibit 2
&KHFNWKHER[LQWKHFROXPQ,KDYHUHYLHZHGWKLVDGGHQGXP EHORZWRDFNQRZOHGJHHDFKRIWKHDGGHQGD )LOH1DPH
,KDYHUHYLHZHGWKH
EHORZDGGHQGXPDQG
DWWDFKPHQWV
LI
DSSOLFDEOH
3DJHV
$GGHQGXPBB$XWRVB689VB9DQVB7UXFNVB5)3B
:HG6HSWHPEHU
30
$GGHQGXPBB$XWRVB689VB9DQVB7UXFNVB5)3B
7XH6HSWHPEHU
30
$GGHQGXPBB$XWRVB689VB9DQVB7UXFNVB5)3B
7KX$XJXVW
30
$GGHQGXPBB$XWRVB689VB9DQVB7UXFNVB5)3B
0RQ$XJXVW
$0
$GGHQGXPBB$XWRVB689VB9DQVB7UXFNVB5)3B
6XQ$XJXVW
30
$GGHQGXPBB$XWRVB689VB9DQVB7UXFNVB5)3B
7KX$XJXVW
30
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
318Exhibit 2
091521-NAF
Rev. 3/2021 1
Solicitation Number: RFP #091521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
319Exhibit 2
091521-NAF
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
320Exhibit 2
091521-NAF
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
321Exhibit 2
091521-NAF
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
322Exhibit 2
091521-NAF
Rev. 3/2021 5
contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
323Exhibit 2
091521-NAF
Rev. 3/2021 6
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
324Exhibit 2
091521-NAF
Rev. 3/2021 7
by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
325Exhibit 2
091521-NAF
Rev. 3/2021 8
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
326Exhibit 2
091521-NAF
Rev. 3/2021 9
resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
327Exhibit 2
091521-NAF
Rev. 3/2021 10
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
328Exhibit 2
091521-NAF
Rev. 3/2021 11
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
329Exhibit 2
091521-NAF
Rev. 3/2021 12
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
330Exhibit 2
091521-NAF
Rev. 3/2021 13
primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
331Exhibit 2
091521-NAF
Rev. 3/2021 14
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
332Exhibit 2
091521-NAF
Rev. 3/2021 15
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
333Exhibit 2
091521-NAF
Rev. 3/2021 16
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
334Exhibit 2
091521-NAF
Rev. 3/2021 17
and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
335Exhibit 2
091521-NAF
Rev. 3/2021 18
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
336Exhibit 2
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
AGENDA REPORT
Item 10.
TO:
Honorable Mayor and City Council Members
FROM:
Michael B. O'Kelly, City Manager
BY:
Bernardo Iniguez, Director of Public Works/Facilities
SUBJECT:
RESOLUTION APPROVING A FOURTH AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH HF&H CONSULTANTS, LLC TO EXTEND THE TERM FOR TWO
ADDITIONAL MONTHS
DATE:
April 22, 2024
RECOMMENDATION:
It is staff's recommendation that the City Council
adopt the attached Resolution authorizing the City Manager to execute the Fourth Amendment with HF&H Consultants, LLC.
BACKGROUND/DISCUSSION:
On May 8, 2017, the City Council awarded a three-year agreement to HF&H Consultants, LLC (“HF&H”) to provide solid waste consulting services in order to assist the City with meeting the State of California’s solid waste regulatory requirements, including Assembly Bill 939 (50% diversion), Assembly Bill 341 (mandatory commercial recycling), Assembly Bill 1826 (mandatory commercial organic waste recycling), and Senate1383 (requiring all generators of organics (food waste, food soiled paper, green waste, etc.) to have an organics diversion program as of January 1, 2022. The HF&H agreement was for an amount not to exceed $50,000 and included an option to renew for two (2) additional years.
On July 26, 2021, the City Council approved the First Amendment to the HF&H agreement which amended the scope to provide additional services relating to the new SB 1383 requirements and increased the compensation by $75,000.
On February 28, 2022, the City Council approved the Second Amendment to the HF&H agreement which extended the term through May 7, 2024, amended the scope of services to provide additional regulatory oversight, and increased the compensation by $67,850.
On March 13, 2023, City Council approved the Third Amendment to the HF&H agreement which amended the scope of services to provide additional services relating to the impacts of AB 1857 and increased the compensation by $29,168.
On April 5, 2024, the Public Works Department released a Request for Proposals for Solid Waste Consulting Services. Given that staff anticipates completing the evaluation of proposals in May 2024 and recommending an award for a new professional services agreement at the June 10, 2024 City Council meeting, staff is recommending an additional two-month extension to the existing agreement, which would extend the term through June 30, 2024.
CONCLUSION:
Approving the Fourth Amendment would extend the HF&H agreement term for two additional months, which will 337
allow staff to complete the process for a competitive evaluation for solid waste consulting services without interruptions in solid waste regulatory compliance assistance.
FISCAL IMPACT:
Funding for contract solid waste consulting services is available in the FY 2023/24 budget.
ATTACHMENTS:
Description
Exhibit 1 - Resolution No. 2024-25
Exhibit 2 - Fourth Amendment to Agreement with HF&H
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney and/or Susie Altamirano, Assistant City Attorney Manuel Carrillo, Director of Finance and Administrative Services 338
RESOLUTION NO. 2024-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEL L
GARDENS, CALIFORNIA, APPROVING A FOURTH AMENDMENT TO
THE PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN
THE CITY OF BELL GARDENS AND HF&H CONSULTANTS, LLC FOR
SOLID WASTE CONSULTING SERVICES
WHEREAS, on May 8, 2017, the City of Bell Gardens (“City”) e ntered into a Professional Services Agreement with HF&H Consultan ts, LLC (“HF&H”) for solid waste consulting services; and
WHEREAS, the Master Agreement was later extended by way of a side letter that was executed on April 29, 2021; and
WHEREAS, on July 26, 2021, the City Council authorized a First Amendment to the Master Agreement to allow for additional services; and
WHEREAS, on February 28, 2022, the City Council authorized a Second Amendment to the Master Agreement for services related to compliance with SB 1383; and
WHEREAS, on March 13, 2023, the City Council authorized a Third Amendment to the Master Agreement for services related to the impacts of AB 1857 and compliance with SB1383; and
WHEREAS, the City released a comprehensive Request for Proposals for Solid Waste Consulting Services and anticipates awarding a professional services agreement in June 2024; and
WHEREAS, the Parties wish to modify the Master Agreement to extend the Term of the Agreement to June 30, 2024, to prevent a lapse in solid waste regulatory compliance consulting services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council, after consideration of the staff report and discussion, hereby finds that the above recitals ar e true and correct and incorporate them herein.
SECTION 2. Based upon the above recitals, the staff report accompanying this Resolution, and such other oral and written evidenc e, the Bell Gardens City Council hereby approves a Fourth Amendment to the Agreement with HF&H Consultants, LLC which is attached to the staff report as Exhibit 2.
339Exhibit 1
Resolution No. 2024-25
2 of 3
SECTION 3. The City Council further authorizes and directs the City Manager to execute the Fourth Amendment and take all actions n ecessary to and appropriate to implement and effectuate the intent of the City Council as set forth in this Resolution.
SECTION 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of or iginal resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED, and ADOPTED this 22 nd day of April, 2024.
THE CITY OF BELL GARDENS
Gabriela Gomez, Mayor
APPROVED AS TO FORM: ATTEST:
Stephanie Vasquez Daisy Gomez
City Attorney City Clerk
340Exhibit 1
I, ____________________, City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. ___________was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on ___________________, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
341Exhibit 1
2024
FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
(Engagement: Solid Waste Consultant Services)
(Parties: City of Bell Gardens and HF&H Consultants, LLC)
THIS FOURTH AMENDMENT (hereinafter, “ Fourth Amendment”) to that certain agreement entitled “Professional Services Agreement Between the City of Bell Gardens and HF&H Consultant, LLC ” and dated May 8, 2017 (hereinafter, “Master Agreement”), is hereby made and entered into this day of , 2024 (hereinafter, “Effective Date”) by and between CITY OF BELL GARDENS, a municipal corporation (hereinafter, “City”) and HF&H CONSUL TANTS, LLC, (hereinafter, “C onsultant”). For purposes of this Fourth Amendment, the capitalized term “Parties” shall be a collective reference to both City and C onsultant. The capitalized term “Party” may refer to either City or Consultant interchangeably, as appropriate.
RECITALS
This Fourth Amendment is made and entered into with respect to the following facts:
WHEREAS, on May 8, 2017, the Parties executed and entered into a Professional Services Agreement for the Consultant to provide solid waste consultant services; and
WHEREAS, the Master Agreement was later extended by way of a side letter that was executed on April 29, 2021 (hereinafter, “Side Letter No. 1”); and
WHEREAS, the Master Agreement was later amended by way of a first amendment (hereinafter, “First Amendment”) and was approved by the City Council of Bell Gardens (“City Council”) at its Regular Meeting of July 26, 2021, for purposes of modifying Consultant’s Scope of Work and Compensation provisions of the Master Agreement; and
WHEREAS, the Master Agreement was later amended by way of a sec ond amendment (hereinafter, “Second Amendment”) and was approved by the City Council at its Regular Meeting of February 28, 2022, for purposes of modifying the Compensation, Term and Consultant’s Services of the Master Agreement; and
WHEREAS, the Master A greement was later amended by way of a third amendment (hereinafter, “Third Amendment”) and was approved by the City Council at its Regular Meeting of March 13, 2023, for purposes of modifying the Compensation and Consultant’s Services; and
WHEREAS, for purposes of this Fourth Amendment, the M aster Agreement as amended by way of Side Letter No. 1 , the First Amendment, Second Amendment, and 342Exhibit 2
Third Amendment may be referred to collectively as the “Master Agreement”. The Master Agreement is attached and incorporated hereto as Exhibit “A”; and
WHEREAS, the Master Agreement is set to expire on May 8, 2024; and
WHEREAS, staff issued a Request for Proposals for Solid Waste Consulting Services and anticipates bringing a recommendation to the City Council in June 2024; and
WHEREAS, the Parties wish to modify the Master Agreement to extend the Term of the Agreement to June 30, 2024, to prevent a lapse in services.
NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:
SECTION 1. Section 4.1 (TERM) of the Master Agreement is hereby amended to extend the term of the Master Agreement through June 30, 2024.
SECTION 2. Except as otherwise set forth in this Fourth Amendment, the Master Agreement, Side Letter No. 1 , First Amendment , Second Amendment and Third Amendment shall remain binding, controlling, and in full force and effect. Section 18.9 of the Master Agreement notwithstanding, this Fourth Amendment, together with the Master Agreement, Side Letter No. 1 , First Amendment , Second Amendment and Third Amendment, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents.
SECTION 3. The provisions of this Fourth Amendment shall be deemed a part of the Master Agreement, Side Letter No. 1 , First Amendment, Second Amendment and Third Amendment, except, as otherwise provided under this Fourth Amendment, the Master Agreement, Side Letter No. 1, First Amendment, Second Amendment, and Third Amendment, and all provisions contained therein shall remain binding and enforceable.
In the event of any conflict or inconsistency between the provisions of this Fourth Amendment and the provisions of the Master Agreement, Side Letter No. 1 , First Amendment, Second Amendment, and Fourth Amendment, the provisions of this Fourth Amendment shall control, but only in so far as such provisions conflict with the Master Agreement, Side Letter No. 1 , First Amendment , Second Amendment , and Third Amendment, and no further.
[SIGNATURES ON NEXT PAGE]
343Exhibit 2
IN WITNESS WHEREOF, the Parties hereto have caused this Fourth Amendment to be executed on the day and year first appearing above.
CITY:
CITY OF BELL GARDENS
By:__________________________________
Michael B. O’Kelly, City Manager
Date:
APPROVED AS TO FORM:
By:_________________________________
Stephanie Vasquez, City Attorney
Date:
CONSULTANT:
HF&H CONSULTANTS, LLC
By:____________________________
Name:_________________________
Title: __________________________
Date:
344Exhibit 2
EXHIBIT “A”
MASTER AGREEMENT
345Exhibit 2
2023
THIRD AMENDMENT TO PROFESSIONALSERVICES AGREEMENT
Engagement: Solid Waste Contracting Assistance)
Parties: City of Bell Gardens and HF&H Consultants, LLC) THIS THIRD AMENDMENT ( hereinafter, " Third Amendment") to that certain agreement entitled " Professional Services Agreement Between the City of Bell Gardens and HF&H Consultant, LLC" and dated May 8, 2017 ( hereinafter, " Master Agreement"), is hereby made and entered into this 13 th
day of March 2023 ( hereinafter,
Effective Date") by and between CITY OF BELL GARDENS, a municipal corporation hereinafter, " City") and HF& H CONSULTANTS, LLC ( hereinafter, " Consultant"). For purposes of this Third Amendment, the capitalized term " Parties" shall be a collective reference to both City and Consultant. The capitalized term " Party" may refer to either City or Consultant interchangeably, as appropriate.
RECITALS
This Third Amendment is made and entered into with respect to the following facts:
WHEREAS, on May 8, 2017, the Parties executed and entered into a Professional Services Agreement for the Consultant to provide solid waste consultant services; and WHEREAS, the Master Agreement was later extended by way of a side letter that was executed on April 29, 2021 ( hereinafter, " Side Letter No. 1"); and WHEREAS, the Master Agreement was later amended by way of a first amendment ( hereinafter, " First Amendment") and was approved by the City Council of Bell Gardens (" City Council") at its Regular Meeting of July 26, 2021, for purposes of modifying Consultant' s Scope of Work and Compensation provisions of the Master Agreement; and
WHEREAS, the Master Agreement was later amended by way of a second amendment ( hereinafter, " Second Amendment") and was approved by the City Council at its Regular Meeting of February 28, 2022, for purposes of modifying the Compensation, Term and Consultant' s Services of the Master Agreement; and WHEREAS, for purposes of this Third Amendment, the Master Agreement as amended by way of Side Letter No. 1, the First Amendment and Second Amendment, may be referred to collectively as the " Master Agreement". The Master Agreement is attached and incorporated hereto as Exhibit " A"; and
WHEREAS, the Partiesagreed to a Not-to-Exceed Sum of One Hundred Ninety- Two Thousand Eight Hundred Fifty Dollars ($ 192, 850) for the remainder of the Term of the Master Agreement ( hereinafter " Aggregate Not- to- Exceed Sum"); and 346Exhibit 2
WHEREAS, the Parties now wish to modify the Compensation of the Master Agreement to allow Consultant to continue to provide the required services for the remainder of the Term; and
WHEREAS, a summary of the continued services and additional compensation requested by Consultant are set forth and more particularly described in Consultant' s February 3, 2023, " Updated Scope of Work and Fee Estimate to Provide SB1383 Contracting Assistance" ( hereinafter, the " February 3, 2023 Cost Estimate) which is attached and incorporated hereto as Exhibit " B".
NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:
SECTION 1. Section 6. 1 ( COMPENSATION) of the Agreement is hereby amended to increase the Aggregate Not- to- Exceed Sum of ONE HUNDRED NINETY- TWO THOUSAND EIGHT HUNDRED FIFTY DOLLARS ($ 192,850) by TWENTY- NINE THOUSAND ONE HUNDRED SIXTY- EIGHT DOLLARS ($ 29, 168) for a new Aggregate Not- to- Exceed Sum of TWO HUNDRED TWENTY- TWO THOUSAND EIGHTEEN DOLLARS ($ 222, 018) for the remainder of the Term of the Master Agreement.
SECTION 2. Except as otherwise set forth in this Third Amendment, the Master Agreement, Side Letter No. 1, First Amendment, and Second Amendment shall remain binding, controlling, and in full force and effect. Section 18.9 of the Master Agreement notwithstanding, this Third Amendment, together with the Master Agreement, Side Letter No. 1, First Amendment, and Second Amendment, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents.
SECTION 3. The provisions of this Third Amendment shall be deemed a part of the Master Agreement, Side Letter No. 1, First Amendment and Second Amendment and except, as otherwise provided under this Third Amendment, the Master Agreement, Side Letter No. 1, First Amendment and Second Amendment, and all provisions contained therein shall remain binding and enforceable. In the event of any conflict or inconsistency between the provisions of this Third Amendment and the provisions of the Master Agreement, SideLetterNo. 1, FirstAmendmentandSecondAmendment, theprovisions of this Third Amendment shall control, but only in so far as such provisions conflict with the Master Agreement, Side Letter No. 1, First Amendment and Second Amendment, and no further.
SIGNATURES ON NEXT PAGE]
2 347Exhibit 2
IN WITNESS WHEREOF, the Parties hereto have caused this Third Amendment to be executed on the day and year first appearing above.
CITY: CONSULTANT:
CITY OF SELL GARDENS HF H CONSULTANTS, LLC
Bye
Michael
By:
B. O' Kell Cif Manager
Name:
Title
3/- S 2e!42F3Date:
1 Date;_
APPROVED AS TO FORM:
m
By.
Stephanie Vasquez, City Attorney
Date- March 30, 2023
3 348Exhibit 2
EXHIBIT " A"
ASTER AGREEMENT
4 349Exhibit 2
2022
SECOND AMENDMENT TO PROFESSIONALSERVICES AGREENIIE[VT
Engagement. SolidWaste'ContractingAssistance)
Parties: City of Bell Gardens and HF&H Consultants, LLC) THIS SECOND AMENDMENT ( hereinafter, " Second Amendment") to that certain agreement entitled "Professional Services Agreement Between the City of Bell Gardens and HF& H Consultant, LLC" and dated May 8, 201 ( hereinafter, " Master Agreement"), is hereby made and entered into this Ltday of 2022 ( hereinafter, Effective Date") by and between CITY OF BELL GARDEN, a municipal corporation hereinafter, " City") and HF& H CONSULANTS, LLC, ( hereinafter, " Consultant"). For purposes of this Second Amendment, the capitalized term " Parties" shall be a collective reference to both City and Consultant. The capitalized term "Party" may refer to either City or Consultant interchangeably, as appropriate.
RECITALS
This Second Amendment is made and entered Into with respect to the following facts:
WHEREAS, on May 8, 2017, the Parties executed and entered into a Professional Services Agreement for the Consultant to provide solid waste consultant services; and WHEREAS, the Master Agreement was later extended by way of a side letter that was executed on April 29, 2021 ( hereinafter, " Side Letter No. 1"); and WHEREAS, the Master Agreement was later amended by way of a first amendment ( hereinafter, " First Amendment) and was approved by the City Council of Bell Gardens (" City Council") at its Regular Meeting of July 26, 2021, for purposes of modifying Consultant's Scope of Work and Compensation provisions of the Master Agreement; and
WHEREAS, for purposes of this Second Amendment, the Master Agreement as amended by way of the Side Letter No. 1 and the First Amendment may be referred to collectively as the " Agreement". The Agreement is attached and incorporated hereto as Exhibit " A"; and
WHEREAS, the Agreement is set to expire on May 8, 2022; and WHEREAS, the Parties wish to modify the Agreement to extend the Term of the Agreement and expand the Consultant's Services to allow for additional consulting services; and
WHEREAS, the additional tasks and services to be performed by Consultant are set forth and more particularly described in Consultant' s January 31, 2022 " Scope of 350Exhibit 2
Work and Fee Estimate to Provide Solid Waste Consultant Services" which is attached and incorporated hereto as Exhibit " B" ( hereinafter, the "January 2022, Supplemental Consultant' s Services"); and
WHEREAS, the Parties now wish to increase the Not- to- Exceed Sum of ONE HUNDRED TWENTY- FIVE THOUSAND DOLLARS ($ 125, 000) for a new Nat- to- Exceed Sum of NINETY- FIVE THOUSAND DOLLARS($ 95, 000) for Year 1, and a Not- to- Exceed Sum of NINETY- SEVEN THOUSAND EIGHT HUNDRED FIFTY DOLLARS($ 97, 850) for Year 2 to allow for additional services; and
NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:
SECTION 1. Section 4.1 (TERM) of the Master Agreement is hereby amended to extend the term of the Master Agreement through May 8, 2024.
SECTION 2 Section 5. 1 ( CONSULTANT' S SERVICES) of the Agreement is hereby modified to include the additional tasks as set forth in the January 2022 Supplemental Consultant' s Services which is attached and incorporated hereto as Exhibit " B"
SECTION 3. Section 6. 1 ( COMPENSATION) of the Agreement is hereby amended to increase the Not- to- Exceed Sum of ONE HUNDRED TWENTY- FIVE THOUSAND DOLLARS ($ 125, 000) for a new Nat- to- Exceed Sum of NINETY- FIVE THOUSAND DOLLARS ($ 95, 000) for Year 1, and a Not- to- Exceed Sum of NINETY- SEVEN THOUSAND EIGHT HUNDRED FIFTY DOLLARS ($ 97, 850) for Year 2 to allow foradditional services for all Work contemplated under the Master Agreement, Side Letter No. 1, First Amendment and Second Amendment.
SECTION 4. Except as otherwise set forth in this Second Amendment, the Master Agreement, Side Letter No. 1 and First Amendment shall remain binding, controlling, and in full force and effect. Section 18.9 of the Master Agreement notwithstanding,this Second Amendment, together with the Master Agreement, Side Letter No. 1 and First Amendment, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents.
SECTION 5. The provisions of this Second Amendment shall be deemed a part of the Master Agreement, Side Letter No. 1 and First Amendment and except, as otherwise provided under this Second Amendment, the Master Agreement, Side Letter No. 1 and First Amendment and all provisions contained therein shall remain binding and enforceable. In the event of any conflict or inconsistency between the provisions of this Second Amendment and the provisions of the Master Agreement, Side Letter No. 1 and First Amendment, the provisions of this Second Amendment shall control, but only in so 351Exhibit 2
far as such provisions conflict with the Master Agreement, Side Letter No. 1 and First Amendment and no further.
SIGNATURES ON NEXT PAGE]
352Exhibit 2
IN WITNESS the Parties hereto have caused this Second Amendment to be executed on the day and year first appeadng above,
CITY: CONSULTANT:
CITY OF BELL GARDENS HF& H CONSULTANTS, LLC
gY:. '_ r EY _ .
MichaeIW C'Kelly, CityManager
Name: r r
Tide:
Date:
Date:
APPROVED AS TO FORM:
By:_aF4;`
r ;
IM,ti„,
on behalf of
RickC}livarez, CityAttorney
Date: March 8, 2022
353Exhibit 2
IN WITNESS WHEREOF, the Parties hereto have caused this Second Amendment to be executed an the day and year first appearing above.
CITY: CONSULTANT:
CITY OF BELL GARDENS HF& H CONSULTANTS, LLC
Y'` By:
t
Michael B. O'Kelly, City Mar ger
Name: ..,
p
Title: C
Date: t
a, K ,w
Date:
h
APPROVED AS TO FORM:
Rick Olivarez, City Attorney
Date:
354Exhibit 2
EXHIBIT " A"
AGREEMENT
355Exhibit 2
2021
FIRST AMENDMENT TO PROFESSIONALSERVICES AGREEMENT
Engagement: SolidWaste ContractingAssistance)
Parties: City of Bell Gardens and HF&H Consultants, LLC) THIS FIRST AMENDMENT ( hereinafter, ' First Amendment") to that certain agreement entitled " Professional Services Agreement Between the City of Bell Gardens and HF&H Consultants, LLC" and dated May 8, 2017 ( hereinafter, " Master Agreement"), is hereby made and entered Into this 26th day of July, 2021 ( hereinafter, " Effective Date") by and between CITY OF BELL GARDENS, a municipal corporation ( hereinafter, " City") and HF& H CONSULTANT, LLC, ( hereinafter, " Consultant"), For purposes of this First Amendment, the capitalized term" Parties' shall be a collective reference to both City and Consultant The capitalized term " Party" may refer to either City or Consultant interchangeably, as appropriate.
REC LTALq
This FirstAmendment Is made and entered intowith respect to the following facts:
WHEREAS, on May 8, 2017, the Parties executed and entered into the Professional Services Agreement for the Consultant to provide solid waste consultant services; and
WHEREAS, the Master Agreement was later extended by way of a side letter that was executed on April 29, 2091 ( hereinafter, " Side Letter No. 1m); and WHEREAS, for purposes of this First Amendment, the Master Agreement as amended by Side Letter No. 1 may be referred to collectively as the " Agreement". The Agreement is attached and incorporated hereto as Exhibit" A"; and WHEREAS, the Parties now wish to modify the Scope of Work of the Agreement to providesolid waste'contracting assistanceto allow for compliancewith SB 1383; and WHEREAS, the additional tasks and services to be performed by Consultant are set forth and moreparticularly describedin Consultant's April 2. 2021 "Scopeof Work and Fee' Estimate to Provide SB 1383 Contracting Assistance" ( hereinafter, April 2021, Supplemental Consultanra Services") which Is attached and Incorporated hereto as Exhibit" B"; and
WHEREAS, under the terms of the Agreement, City agreW to pay Consultant an annual Not- to- Exceed Sum of FIFTY THOUSAND DOLLARS ($ 50, 000) ( hereinafter, Compensation"); and
1 356Exhibit 2
WHEREAS, the Parties now wish to Increase the Not- to- Exceed Sum of FIFTY THOUSAND DOLLARS ($ 50, 000) by SEVENTY- FIVE THOUSAND DOLLARS($ 75, 000) for the last year of the Agreement term for a new aggregate Not-to-Exceed Sum of ONE HUNDRED TWENTY- FIVE THOUSAND DOLLARS ($ 125, 000) to allow for additional solid waste consulting services.
NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuableconsideration, the receiptand sufficiencyof which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:
SECTION 1. The Parties are in agreement that the Term of the Master Agreement be extended nunc pro turic. City Council hereby ratifies its option to extend the Master Agreementwhich would have been executed on May 8, 2020 and terminated on May 8, 2021,
SECTION 2. Section 3. 1 ( SCOPE OF SERVICES) of the Agreement is hereby amended to include the additional tasks and services set forth in Consultant' s April 2, 2021 " Scope of Work and Fee Estimate to Provide SB 1383 ContractingAssistance" hereinafter, April 2021, Supplemental Consultant' s Services") which is attached and incorporated hereto as Exhibit" B".
SECTION3. Section6 (COMPENSATION) of the Agreementis herebyamended to increase the Not- to- Exceed Sum of FIFTY THOUSAND DOLLARS ($ 50, 000) by SEVENTY- FIVE THOUSAND DOLLARS ($ 75, 000) for the last year of the Master Agreement term for a new aggregate Not- to- Exceed Sum of ONE HUNDRED TWENTY- FIVE THOUSAND DOLLARS ($ 125,000) to allow for additional solid waste consulting services.
SECTION 4. Except as otherwise set forth in this First Amendment, the Master Agreement, Side Letter No. I shall remain binding, controlling, and in full force and effect.
Section 18.9 of the Master notwithstanding, this First Amendment, together with the Master Agreement, Side Letter No. 1, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed In both documents.
SECTION5. The provisionsof this First Amendmentshall be deemeda part of the Master Agreement, Side Letter No. 1, and except, as otherwise provided under this First Amendment, the Master Agreement, Side Letter No. 1 and all provisions contained therein shall remain binding and enforceable. In the event of any conflict or inconsistency between the provisions of this First Amendment and the provisions of the Master Agreement, Side Letter No. 1, the provisions of this First Amendment shall control, but only in so far as such provisions conflict with the Master Agreement, Side Letter No. I and no further.
2 357Exhibit 2
IN t t Arnendment to be
executed on the day and r flretappearingdbove.
CPIY:
OF
64 or
r
y t
Name: f
Date:
Date:- ql_
APPROVID AS TO FORTM
W j on behalf of
Data. August ® 2021
3 358Exhibit 2
IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed on the day and year first appearing above.
CITY: CONSULTANT:
BELL GARDENS HF& H CONSULTANTS' LLC
001
Michael B. +aWAY, city Manager
D
f
Name
Date:
a
Date.
APPROVED AS TO FORM:
By:.
Rick alivarez, City Attorney
Date:
359Exhibit 2
EXHIBIT " A"
AGREEMENT
4 360Exhibit 2
PROFESSIONAL SERVICES AG
BETWEEN THE CrIT OF BELL GARDENS AND
HF& H CONSULTANTS, LLC
1. IDENTIFICAXICkN
THIS PROFESSIONAL SERVICES AGREE (`- AgreemejW) is enteredinto by and between the City of Bell Gardens, a California municipal corporation (" City") and HF& H Consultants, LLC(°' Consultanr').
2. RECITALS
2. 1. City has detennined that it requires the following professional services from a consultant:Review,analysis,preparationandfiling of statemandatedcostclaimsfor avarietyof categories of claims listed on" Attachment A" entitled" Scope of" Work,."
2. 2. Consultantrepresentsthatit is fully quaMedto performtheprofessionalservices describedin Recital2.1.of thisAgreementbyvirtueof itsexperienceandthetrairtinp,education andexpertiseof its principalsandemployees. Consultantfurtherrepresentsthatit Iswilling to acceptresponsibilityfor performingsuchservicesin accordancewith thetermsandconditions set forth in this Agreement.
NOWt TIBREFORP4 for and in considerationof the mutual covenantsand conditions herein contained,City andConsultantagreeasfollows:
3. DEFINITIONS
3. 1 " Scope of Service': Such professional servicesas are set forth In Consultant's Scope or Worle" attached hereto as Attachment A.
3. 2 " Commencement Date"; May9,2017.
4. 4. 1 The term of this Agrement shall be for three yearsbeginning on the dateset forth above with an option to renew for two additional years exminb1c by the City Manager and shall terminate in accordance with Section 16 below.
S. CCiNS[ TLTAPdT' S SERVICES
5. 1 Consultantshallperfon:ntheservicesidentifiedIn theScopeof Servicesattached hereto asAttachment A. City shall havethe right to request, in writing, changesin the Scopeof Services. Any such changesmutually agreedupon by the parties, and any corresponding increaw or decreasein compensation, shall be incorporatedby written amendmentto this Agreement,
5. 2 Consultantshallobtaina City businesslicenseprior to commencingperformance under this Agreement. Consultant shall perform all work to the highest professionalstandards of 361Exhibit 2
Consultant' s profession and in a man= reasonably satisfactory to City. Consultant shall complywith all applicableWeral, state,andlocallawsandregulations(includingtheconflictof interestprovisionsof GovernmentCodeSection1090andthePoliticalReformAct( Government Code Section 81000 et seq.)). Duringthetermof thisAgmment, Consultantshallnotperform any work for anotlier person or entity for whom Consultantwas not wodft at the Commencement Date if both( i) such work would require Consultant to abstain firom a decision underthis Agreementpursuentto a conflictof intereststatute;and(ii) City hasnotconsentedin writingtoConsultant'sperformanceofsuchwork.
5. 3 Consultant represents that it has, or will me= at its ownexpense, all persormal requiredto perftm theservicesidentifiedin theScopeof Services. All suchservicesshallbe perfammedby Consultantorunderits supervision,andall persomWengagedin thework shallbe qualified to perform such services, Consultantshallidentify a project-administratorand shall. have direct responsibility for management of Consultant' s nn= v under this Agmazicnt.
No changeshall be madein Consultant's project admis°swor without City's prior written consent.
6. coo as
6. 1 City agrees to compensate for the services provided under this Agreementand Consultantagreesto acceptpaymentin full satisractionfor suchservices.
6.2 Pa is foranyservicesrequestedin writingby City andnotincludedIn the Scope of Services shall be made to Consultant by City on a d materials basis using Consultant'sstandardfeeasstatedin scheduleof feesin theproposal.
7. O RSHIP OF WRITTEN PRODUCTS
All reports, dommots or other written material C written products") developedby Consultant in the Hanceof this Agreementshall be and remainthe propertyof City withoutrestrictionor limitationuponItsuseordisseminationby City.
6. RELATIONSHUP OF PARTIES
Consultantis, andshallat all timesremainasto City, a wholly kdependentvontrutor.
Consultantshallhaveno powerto incurany debt, obligation, or liability on behalfof City or othorwiseto actonbehalfof Cityasanagent. NeitherCity nor anyof itsofficem employeesor agents shall have control over the conduct of Consultant or any of Consultant's employees, exceptassetforth in this AgreemerLConsultantshallnotrepresentthatit is, or thatanyof its spats or employeesare, in anymanneremployeesof City. Consultantisnot,norshallbecome, byvirtm of performanceofthe professionalservicesprovidedunderthisAgreement,entitledto any City employeebenefits, includingbut not limited to healthinsumwcedentalInsurance, vacationpay,retirementpension,unemploymentinsuraneqorworkers' compensationharatioe.
9. CONFIBENTIAMY
All data, documents, discussion, or other information developed or received by 362Exhibit 2
Consultantor providedfor performanceof thisAgreementaredeemedconfidentialandshallnot bedisclosedby Consultantwithoutprior writtenconsentby City. City shallgrantsuchconsent if disclosure is legally required. Upon request, all City data and.any copies thereof shall be returnedtoCity upontheterminationorexpirationof thisAgreement 10, INDEMNIFICATION
10. 1 ThepartiesagreethatCity, its officers, agents,employeesandvolunteersshould, to theextentpermittedby law, befully protectedfromanyloss,injury,damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, or anyothercostarisingout of or in any way related to the performance of this Agmcmcnt, subject to the application of paragraph 10.8.
Consultantacknowledgesthat City would not enterinto this Agreementin the absenceof Consultant'scommitmentto indemnifyandprotectCityassetforthherein.
10. 2 Subjectto theapplicationof paragraph10.8, to thefull extentpermittedby law, Consultantshallindemnify, hold harmlessanddefendCity, its officers, agents, employeesand volunteersfromandagainstanyandall claimsandlosses,costsor expensesfor anydamagedue to deathor injuryto anypersonandinjuryto anypropertyresultingfromanyallegedintcWonaL reckless, negligent, or otherwisewrongfulacts, errorsor omissionsof Consultantor anyof its officers, employees, servants, agents. or subcontractorsin the performance of this Agreement.
Suchcostsandexpensesshallincludereasonableattorneys' feesincurredby counselof City's choice.
10. 3 City shallhavethe right to offsetagainsttheamountof any compensationdue Consultantunder this Agreementany amountdue City from Consultantas a result of Consultant's failureto payCity promptlyanyindemnificationarisingunderthis Section,10and related to Consultants failure to efta ( i) pay taxes on amounts received pursuant to this Agreementor(ii) complywith applicableworkers'compensationlaws.
IOA The obligations of Consultant under this Section 10 shall not be limited by the provisions of any workers' compensation act or similar act. Consultantexpresslywaivesits statutoryimmunityundersuchstatutesor lam asto City, its officers, agents, employeesand Volunteers.
10. 5 Consultantagreesto obtain executedindemnityagreementswith provisions identicalto thosesetforth herein this Section10fromeachandeverysubcontractoror anyother personor entity involvedby, for, with or on behalfof Consultantin the performanceof this Agreement. In the event Consultant falls to obtain such indemnity obligations from othersas requiredherein, Consultantagreesto be fully responsibleand indemnify, hold harmlessand defendCity, its officers, agents,employeesand volunteersfrom and against any and all claims andlosses, costsor expensesfor anydamagedueto deathor injury to anypersonandinjuryto anypropertyresultingfrom anyallegedintentional, reckless, negligent, or otherwisewrongN acts, errors or omissionsof Consultant's subcontractorsor any other person or entity involved by, for, with or on behalfof Consultantin theperformanceof thisAgreement. Suchcostsand expenses shall include reasonable attorneys' fees incurred by counsel of City' s choice. 363Exhibit 2
10. 6 City does not, and shall not, waive any rights that it may possessagainst Consultantbmuse of theacceptanceby City, or thedepositwith City,of anyinsurancepolicy or certificate required pursuant to this Agreement. This hold harmless and Indemnification provision shallapplyregardlessof whetherornotanyinsurancepoliciesaredeterminedtobe applicabletotheclaim,demand,damage,liability,loss,costorexpense.
10.7 Consultantshallberesponsiblefor performingtheworkunderthis agreementIn a professionalmarow andshallberesponsiblefor theactsof its employeesas it relatesto this agreement.
10. 9 Notwithstandinganyprovisioncontainedhavin to thecontrary, liability of Consultantto City with regardto all work andservicespx1hrmedorprovidedby Consultantfor CityunderthisAgreemait,includingbutnotlimitedtoanyloss,injury,damage,claim, lawsuit, cost, expense, attorneys' fees, litigationcosts, or anyothercostarisingout of or in any way relatedto tlsepoftmence, of thisAgreement, shallbelimitedto thetotalfeeactuallypaidby City to Consultant under the applicable Scope of Wank. Under no circumstances shall Consultanthaveanyliability to Cityin excessof theamountof suchfeesor compensation. City acknowledgesand agreesthat but for the above limitation of liability, Consultantwould not be able to providethe servicesfor City under this Agreementfor the pricesapplicableto the and thatthis limitation of liability is reasonable.
11. RI CE
11. 1 Duringthetam of thisAgreement, Consultantshallcarry,maintain,andkeepin full force and effect insurance against claims for death or injuries to personsor damagesto propertythatmayarisefromorin comecdw with Consultant'sperformanceof this Agreement.
Suchinsuranceshall be of the typesandin the amountsassetforth below.
11.1.1 ComprehensiveGeneralLiability Insurancewith coveragelimits of not less than One Million Dollars ($ 1,000, 000) Including products and Completedoperationshazard,contractualInsurance, broadform property damage,independentConsulwails,personalinjury.
11.1.2 AutomobileLiability Insurancefor vehiclesusedin connectionwith the parlbrnmee of this Agreenmt with minimumlimits of One Million Dollars ($ 1,000, 000) per claimant and One Million dollars ($ 1,000, 000) per incideat.
11.1.3 Worker' s Compensationinsuranceas required by the laws of the Stateof California.
11. 2 Consultantshallrequireeachof its subcontractors, if any, to maintaininsurance coverage that meets all of the requirements of this Agreement.
11. 3 Thepolicy or policiesrequiredby this Agreementshallbeissuedby an insurer admitted in the State of California and with a rating of at least A:VQ in the latest edition of Best' s Insurance Guide.
364Exhibit 2
11.4 1
Consultantagreesthatif it doesnotkeeptheaftesaid lrsuranceIn fall forceand effect, City may either( I) immediately tenuinate this Agroement; or (ii) take out the necessary insuranceandpay,atConsultant'sexpense,thepremiumthereon.
11. 5 At all timesduringthetermof this Agreement, Consultantshallmaintainonfile with City' s Rkk Manager a certificate or certificates of insuranceshowing that the aforesaid policies are in cftt in the required mounts and, naming the City as an additional insured.
Consultantshall, prior to commencementof work underthis Agreement, file with Citys Risk MW49*r suchcortificate(s).
11. 6 Consultantshallprovideproofthatpoliciesof insurancerequiredhereinexpiring duringthetermof thisAgreementhavebeenrenewedor replacedwith otherpoliciesproviding at least the same coverage. Suchproofwill befurnishedat leasttwo (2) weeksprior to the expiration of the coverages.
11. 7 The generalliability and automobilepolicies of insurancerequiredby this Agreement shall contain an endorsementnaming City, its officers, employees, agents and volunteersasadditional insureds. All of the policies requiredunderthis Agreementshall contain anendorsementprovidingthatthepoliciescannotbecanceledor reducedexceptonthirty (30) days' prior written notice to City. Consultantagreesto requireits insurerto modify the certificates of insuranceto delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposesno obligation, and to delete the word " endeavor" with regardto any notice provisions.
11. 8 Theinsuranceprovidedby Consultantshallbeprimaryto anycoverageavailable to City. Any insuranceor self-insurancemaintainedby City, its officers,employees, agentsor volunteers, shall be in excess of Consultant' s insurance and shall not contribute with it.
11. 9 Any deductiblesor self-insuredretentionsmustbedeclaredto andapprovedby the City, At the option of City, Consultantshall either reduce or eliminate the deductiblesor self-insuredretentionswith respectto City, or Consultantshall procurea bond guaranteeing paymentof lossesandexpenses.
11.10 Procurementof Insuranceby Consultantshall not be construedas a limitation of Consultant's liability or as full performanceof Consultant's duties to indemnify, hold harmless and defend under Section 10 of this Agreement.
12. MUTUAL CO ION
City shall provide Consultantwith completeaccessto Informationfor the proper performanceof Consultant's servicesunderthis Agreement.
13. RECORDSAND INSFE
Consultant shall maintain full and accurate records with respect to all matters covered underthis Agreementfor a periodof three (3) yew aftertheexpirationor terminationof this Agreement. City shall have the right to access and examine such records, without charge, during 365Exhibit 2
normalbusinesshours. Cityshallfurtherhavetherightto auditsuchwords, to maketranscripts then* omandto inspectall programdata,documents,proceedings,andactivities.
14. PERMTS AN_P
Consultant3W obtain,at its solecostandaqxnsa,all permitsandregulatoryapprovals necessaryin thepmhrmanceof thisAgreement.
15. W"
Any notices, bills, invoices, or reportsrequiredby this Agreementshall be deemed received on:. 0) the day of delivery if delivered by bad, fa le or overnight courier swice duringConsultant' s and City' s mgWar business bows; or( ii) on the third ( 3,d) businessday followingdepositintheUnitedStatesnmilIf deliveredbymall,postageprepaid,to theaddresses Wed below (or to suchotheraddressesas the partiesmey,.frorn time to time, designatein writing).
If to city.- If to Consultant
City of Bell Gardens Leith B. Ezzct CMC, Senior Vice President HP& H Consultants, LLC
7100 S. Gaffield Ave, 19200 Von Kwman Avenue, Suite 360 Bell Gardens, Cali fonda 90201 Irvine, California 92612 With acourtesycopyto:
Arnold M. Alverez-Glasman,City Attorney
Alvarez- GIasinan& Colvin
100 North Barrance Ave., Suite 1050
West Covina, CA 9 t791
Telephone:( 626) 959- 9121
Facsimile:( 626) 9582779
16. AU.RMVMG CO WANTS
The partiesagreethat: the covenantscontained'in Sections9 and 10 and Section12, Paragraph 12. 2, of this Agreements survive the expiration or termination of this Agreement.
17. 17. 1. City shallhavetheright to terminatethis Agreementfor anyreasonon two (2) calendar days' written notice to Consultant. Consultant shall have the right to tominte this Agreementfor anyremn onsixty( 60)calendardays'writtennoticeto City. Consultantagrees to cem all workunderthis Agmemarton or beforethe efiectivedateof anynoticeof termination. All City data, downmts, objects, materialsor othertangiblethings shall be returnedto Cityupontheterminationor expirationof thisAgreement.
17.2 If City terminates this Agreement due to no fault or failure of performance by 366Exhibit 2
Consultant,thenConsultantshallbepaidbasedon theworksatisfactorilyperformedatethetime of termination. In no event shall Consultant be entitled to receive more than the amount that wouldbepaidio Consultantfor thefill performanceof theservicesrequiredby thisAgreement, 18, GENERAL PROVISIONS
18. 1 Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder,eitherin wholeor in part,withoutCity'sprior writtenconsent,andanyattemptto do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to anyparty other than Consultant.
18. 2 In the performanceof this Agreement, Consultantshallnot discriminateagainst anyemployee,subcontractor,orapplicantfor employmentbecauseof race,color,creed,religion, sex,maritalstatus,nationalorigin,ancestry,age,physicalormentalhandicap,medicalcondition or sexual orientation. Consultant will tape affirmative action to ensure that subcontractors and applicantsare employed, and that employeesare treatedduring employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mentalhandicap,medical condition or sexualorientation.
18. 3 Thecaptionsappearingat thecommencementof the sectionshereof, andin any paragraphthereof, are descriptiveonly and for conveniencein referenceto this Agreement.
Shouldtherebeanyconflictbetweensuchheadin andthesectionor paragraphthereofat the headof which it appears, the sectionor paragraphthereof, asthe casemay be, and not such heading, shall control and govem in the constructionof this Agreement. Masculine or feminine pronounsshall be substitutedfor the neuterform and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution( s).
18. 4 The waiver by City or Consultantof any breachof any term, covenantor condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequentbreachof the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have beenwaivedby City orConsultantWon in writing.
18. 5 Consultant shall not be liable for any failure to perform if Consultant,presents acceptable evidence that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
18.6 Each right, power andremedyprovided for herein or now or hereafterexisting at law,in equity,by statute,orotherwiseshallbecumulativeandshallbeIn additionto everyother right, power, or remedyprovidedforhereinor nowor hereafterexistingatlaw, in equity, by statute, or otherwise. IU exercise, the commencement of the exercise, or the forbearance of the exerciseby anypartyof anyoneor moreof suchrights,powersor remediesshallnotpreclude the simultaneousor laterexerciseby suchparty of anyof all of suchotherrights, powersor remedies. In the event legal action shall benecessaryto enforceany term, covenantor condition hereincontained, thepartyprevailingin suchaction, whetherreducedto judgmentor not,shall be entitled to its reasonable court costs, including accountants' fees, if any, and attorneys' fees 367Exhibit 2
expwded in such ion subject to the limitations contained in Sectio 10. Thevenuefor any litigation shall be Los AngelesCounty, California.
7 If provision of this Agreement or& e application thereof to my Pam or circumstance shall, to any extent, be Invalid or provision shall be atnended to, and solely t , the extent necessaryto cure such invalidity unmAcceatillity, and in Its shall be enforcesb1c. In such event, t this Agreement, or the application of such term or provision to persons or circumstancesother thanthoseast0 whichit is heldInvalidor unenforceable,shallnotbeafrectedthereby,andnab term and provision of s Agreement shall be validi t
pennittedbylow.
i . 8 This Agreementshall begovemedandconshucilin accordancewith thelawsof the State of Cilifornia.
t . documents wfinneed as exhibitsY this herebyincorponted in ' RAgreement. In theeventof anyi discrepancybetweentheexpressprovisionsof this Agreement and the provisionsf any the
provisions of thu Agreement shall prevail. This ln* mant contains the andre Agreement between City and Consultant with resind to the transecdo other or oral or written agreements upon the parties. Amendnients hado or deviations herefrorn shall be effnfive and bindingonly If me& In writing and executedby City and consultant.
TO EFFECTUATETIMISAGREEN[ENt thepartieshavecausedtheirduly authorized representatives to execute this Agreement on the dates at forth below.
It
City of Bell Gardens HF& H Consultant%
By:
r6 ,,
By:
Phi, r, t1 .. r tlx Senior Vice President
1 Approved as to forov.
Aradld IT . Alvarez Giiasman, G3ty` ttorncy
Attest:
368Exhibit 2
EXH4' 3ff" A!'i4
SCOPE OF WORK
369Exhibit 2
i
of liall Gardens Section 2a Scopeof Work
pyoAreSo Waste Conauharnrlces
SE CAN2: SCOPE OF WORK
Task 1: Update and Implement the City',sSolid Waste Policies ImplementationoftheCity'sdevelopedsolidwaste,recyclingandgreenwastepoliciesmaybeIncluded In the performance of 'tasks 3 and 4 through the monitoring of the exclusive and non-exclusive agreement requirements and.ensuring compliance with current legislatlon and tracking of future legIsladon.If there are addklcrnal developed policies that are not Included In the existing emen% HF&Hwill provideimplementatlonof these policieson anas-neededbasis.
HF&HwillassisttheCityin revisingCurrentponder,ordevelopingnewpolitiesto addresstheadoption of new wild vmste legislation and regulations,
Task 2: Rovkw& Prepare Contract Documents and Franchise Agreements The Cityamendedtheir ExdusiveSolidWasteandRecyclingAgreementwith AthensIn 2414. The ExclusiveAgreementIncludesanannually-rmtewing15jear term.HIM assistedthe CityInpreparing an updated NowExclusive Agreement for comnerclal solid waste services. ' The Non-Exclusive Agreements expire June 80, 2MO.
HF&H will assistthe City with negotiating and preparingminor amendments within the budgetary, limitations.
Task 3% Monitor Exclusive and pion- lxdusive Agreements In orderto ensurethat the solidwasteandrecyclingprogramsandservicesoutlinedIn the City's exclusiveandnon-exclusivesolidwasteagreementsare implementedsuccessfullyandthatthe City obtainsthe full valueof the servicesfor whichh hascontracted, HF&H will perfarntthecontract compliance activities described below.
Udu live Uld Agreement Monitory
in facUliatingmeetingsandcorrespondencewith CityStaffandAthens,HF&H hasdevelopedthe ContractorRequirementsChecklke for Boll GardensIdentifyin all of the key contract programs,milestones,reports,has, andotherrequirements.Weusethe checklistasatool to managethe agreementbyreviewingIt ona quarterlybasiswith the contractorandupdateit accordingly.Inaddition,HF&HperformstrendaneiysesontonnagedatesubmittedbyAthensto the Cityand presentsour HnudhWduringregularmeetings. Theseanalysesallowreel-time trackingof sold wasteprogramsby measuringthe generationof differanttypesofwaste(such asrefuse,recyclkeandgreenwaste) overanextendedpariodoftime.Solidwastegeneration can else be tracked by custorner type, further revealing the nature of the CWs solidwaste:
generation.
We will review tonnege and franchise fee reports submitted by Athens and evaluatethe reasonablenessof the submitteddatabasedon observedIndustryaveragesfor ratiossuchas receiptsper torn" and "tons divertedper home per yearsto Identifypotentialreporting Inaccuracies. We will comparethe disposalamountsreportedby Athensto the Cityto the amountreportedattheCountylandflllsandIdentifyanydiscrepancies,andrequestdadilcatlon L
L f enuary i9,. 2.,..Ot 7
o.. . w w_ ...... a. ..__-.
Tgs,"e. 3..... it,F&-tl, Coo_ ..n._is_
o,
WCag
r
370Exhibit 2
P! toQell Gardens, seetton2: S—OPPof Work
ProposalbatsrovadeSolidWasiaC submtServices
or a reporting adjustmentfrom Athens, Monitoring of reported tonnage Iscritical to ensure that disposalIsaccuratelymeasuredfor AB939compliancepurposes.
Wewill conductJointmeetingswith My staff andAthenspersonnelfour( 4) times peryear, on a quarterlybasis:Duringthesemeetings, HF&H staff will discusssolidwasteissues, present findings of our analyses,and review contractor compliance.
Non- ExycluslveSolid Waste Agreemat Monitoring
Thecommercialwastehaulerssubmitquarterlyreportsto the City. HF&H updatedthesereportsto IncludingtrackingofcompliancewithAB341andAD1526. Toensuretheaccuracyof thereports,HF&H whl;
o
Ensurethat eachhaulersubmitsa quarterlyreportto the Cityandthat all requireddatais submitted.
s Revieweachhauler'squarterlyreportofgrossreceipts,franchisefeesanddisposaltannageand verify its mathematicalaccuracy.
Compilethequarterlyreportsin anExcelspreadsheetwn meritingthegrossreceipts,franchise fees and disposal tonnage for each hauler and the total for all haulers.
Calculatethe ratioof grossreceiptsio tonnageandIdentifyanyunusualratiosIn orderto Identifywastehaulerstobeaudited.
Conductfollbw-up phonecallsandpreparglettersto be rnalledby Citywhennecessaryto pmnpt haulersto submitreports.in a timely fashion.
Task 4: Legislative Compliance Assistance
HF&Hwill preparetheCity'sAB939AnnualReportto CalRecyclewhichwill Includedocumentationof diversion programadlvlties conductedthroughout the previouscalendaryear,aswell ascalculationof numerical compliance with AB 939/ SB 1016 clMrsion mandates.
HF&HwigassisttheCitybyrespondingto questionsfromCalRacycle,andpreparingfor andattending annual site visits with CalRecyde.
HF&Hwill continueto assisttheCityto remainin compliancewithenvironmentallegislationincluding AB 939, SB 1016, A8 341, AS 1826 and AS 1594.
HF&Hwill work with Citystart, the exclusiveand non-exclusivehaulersand CalRecyclestaff to ensure theCiity`scompliancewithcurrentandupcomingsolidwastelegislation.
AB $41 and AS U26 require jurisdictions to Implement a program, provide public education and outreach,monitorthe program,andreportto calRe,cycle.HF&Hwill-continueto workcollaboratively, with the City's haulersto determinethe number of businessesand multl-farrFilycomplexeswhich meet the thresholdsAB3+41andAS 1826and the numbercurrently In compliance.We will ensurethat the businessesandmultifamllycomplexesthatarenot Incompliancearevisitedonanannualbasis,and that the results of these visits are docurnented.
HF&H will also track significantsolid waste legislation, regulations, and CalRecyclepolicy dedslons pertinent to the Clay,andprovidelegislativeandregulatoryupdatesverballyat meetingswith Citystaff.
Exhibit 9 3artuary19, 20V 80 Page 4 HMH Consultants, U. 0 371Exhibit 2
ck AP-0-ftwem ftmon 21
pose,
TaskS: Conduct'HaulerTonnageandFeeAuditsasRequestedby City Over the put 26 years, HF&H has served a variety of SouthernCallkwnlejurisdictions in over Im separate audit engagementswith scopesranging from No and tonnage reviews to overall contract compliancetoquantffft lossesthatresultedfromfraud.
9mclusIve Hauler Audit
Inorderto mwkt*ewagediversion,ensurethehighestqualitywagecollectionservices,andverily accuratefranchisefeeremittances,HF&Hwill, atthe requestoftheCity,visitAthens'officesto conduct certainagreeduponproceduresto auditreportedfranchisefew andtonnage.Thespecrftprocedures we performInthefisid will verydependingon Athens'wcountingprocedures, Wernal controlsand avallablerecords.TheproceduresmayInclude,butarenotImItedto: - 0 Auditingthe grossreceiptsreported by the wastehaulerto verify the accuracyof the franchise W paymentsremittedto the City. Ourworkwill consistof reviewingft sourcedocuments usedbyAthensto report Its receiptsto the City,reviewingAthens'proceduresto Mmilate Bell Gardens' receipts from other dt* 4 and verifying the mathematical accuracy of the fee eftlation,
Reviewingthe quarterlydisposaltonnagereportssubmittedby Athensto identifyany Inconsrstancles;to resolveduringour sitevisit.
Verifyingthemathematicalaccuracy-of reportssubmittedbyAthens.
ReviewingtheInformationusedbyAthensto reporttonnageto theCity,andrequestto review the source documents that support this Information.
Evaluatingthereasonablenatsofcertaintonnageratiosfor consistencywith Industryaverages, andrequestclarificationsor explanationsfor anyInconsistencies. 9 Reselvirismy InconsistenciesIdentified.
o Idendfongadjustrnentsto the reported feesor tonneM If any.
Documentingthe proceduresweperformedandanynwessaryadjustmentsto reportedlessor tonnageforthestudyperiod.
Preparingit brief report that summarizesthe amount and type of fee and disposaltonnage adjustments.
Non- EmIushre Hauler Audlix
Correctreportingof wasteamountsby haulersIsimportantto the CW3overalldiversionrate calculation, At the& Vsrequest,HF&HwillreviewonasamplebashthetonnagereportedtotheCity by onecommercialwastehaulerIn orderto verityreportedtonnageduringa 12-monthparlod The specifictanksperformedbyHF&Hshagbeasfollows:
Contactcompanyto arrangea site visit with haulerselectedfor a reviewIn order to compare the reportedtonnageto the company's Internalfinancialrecordsand other supporting documentation on a ample basis. The Citywig be responsiblefor sendinga letterof Introduction. Consultantshahmakeupto twoattemptsto,contactthecompany,andmayreferJ thesKadontothe CityIfConsultanttouneWeto setupasitevisit. 1XIllb8I 3anuoy 19, 2017 5 HF8N Consultants, LLC
372Exhibit 2
9!nL" l Gardens Section 2: Scope of Work
46wl ii' p-mi-viWa&MWaste—06-n9—ubW&iij66
Reviewthe Information usedby the haulerto report tonnageto the City,and request to review the source documents that support this Information.
@ Evaluatethe reasonablenessof certain.tonnageratiosfor consistencywith Industryaverages, andrequestclarificationsorexplanationsfor anyInconsistencies.
ResolveanyInconsistenciesidentified.
Identifyadjustmentsto the reportedfeesor disposaltonnage,If any.
Documentthe procedureswe performed and any necessaryadjustmentsto reported disposal tonnagefor the studyperiod.
Prepare a brief report that summarizes our findings.
Task 6: Manage and Track Hauler Franchise Fees
14F&H managesand tracks-the franchisefees paid to the City* n a quarterly basisas part of Darrwork described In Task S.
Took 7: Review Exclusive Hauler Annual Rate A4justment Request The majority of rate adjustmentcalculationerrors that HF&H findsduring our reviews are clerical or a misunderstandingof the rate adjustmentmethodology.Svensmallerrors inthe calculationof customer solidwasterateswill compoundannually. HF&H will reviewthe accuracyof Athens' rate increase request calculations In accordance with the allowable annual Increase In the amended franchise agreement,andwill provideamemoto the City that describesour findings.
Tasks8 and 9.1TrackandAdministerGrantFundsasRequestedby the City The Citys ability to Implement now programs is affected by the avallability of funding for those programs, Several agencies regularly Issue grants related to recycling, sow" reductionand composting, IncludingCalRecycle,andthe CaliforniaDepartmentof conservation,VIVIdonof RecycllngIHF&Hwill:
PrepareOil PaymentProgram(formerly UsedOttBlockGrant)and Departmentof Conservation BeverageContainerRecyclinggrantapplicationsandannualreportsonbehalfof thecity,- Researchanddescribeprogramsthat the grantingagenciesprefer, andworkwith theCityto developaplanfdr expendingthegrantfunds;and
Reviewadditionalgrantopportunities,
Task 10; Patticipate in Local and Regional Neekings
HF&Ii regularly attends worlW%ops held by CalRacycleregardingcurrent and pending legislationand communicatesthe effectsof the legislationon the Cityduringour quarterlymeetings. Additionally, HF&H keepsabreastof regionalImes by monitoring the meetingsheld by the LosAngelesIntegrated WasteManagementTaskforce, andthe LosAmeles RegionalAgency.
Task 11: Make Presentations as Requested
HF&H regularlypreparispresentationsto city councilsfor ourclientsandconductsstudysessions.In 2014, HF&Hprepareda presentationto the BellGardens' CityCouncilto describethe calculationof haulervs.citywidediversionandtheMandatorycommercialRecyclingRegulation.HF&fi alsoprepares tralrift workshop, andoutreachmaterialsto bepresentedto publicandprivateorganizations,HF&H Exhibit I ' jaw 0ii 82Page 6 HFWi Consultants, LLC 373Exhibit 2
a
e +
T W PGl VA14101fw SfdonLi Spopr of Work
p to PravldeSolklW nt AWces
employs "Comttmunity-BasedSocial Marketlre techniques to encouragesustahtiablebehavior at the community level.Throughour experiencewe havedetermined that effective public outreach Is based on the ablllty to communicatea massageIn a form that is relevantto the targeted audience. prior to developinga trainingprogram, workshopor presentationmatedals, tlF&Hwill researchthe tarpt audienceto ascertainthe nmadsandmotivationsof the group,andpotentialbarriersthat needto be overcometo promote sustainablechangesInbehavior.
a
4 4
W
a.
xhlblt 1 Atnuary 19, 20177 LLC
eri
374Exhibit 2
Clr Of Bell Gardens _
u w
Pr+pasalto Pride BoFd 5teGonsarW.SWIM
SECTION 3: FEE ES77MATE
Weproposeto performthisengagementbasedon timeandmaterials,not-to•exceadtheCRy`s budget whichweunderstandIs$50,WOperyear, WehAShilltheCityoncepermonthbasedonthenumberof hours workedandexpensesIncurred. PaymentIsdue within 30 days.of Invoicing. Hourlyrates are shown below.
Feesees
Hourlyratesfor proessionaiandadministrativepersonnelareasfollows:
o Hudy
President/ SeniorVlce President 275
Vice President 250
Senior Project Manager 235
Senior Assoctate/ Project Manager 175-$ 225
Associate Analyst 135-$ 16S
Assistant Analyst 115-$ 13S
Administrative Staff 95
AdjustedeachsubsequentJanuary1 beglnrft Januerp1,2014 bythe averageannualchangeIn the ConsumerPriceIndexfor Ali UrbanConsumers(CUURA421ML1E),all Itemslessfoodendenergy-» LosAngeles-It hwside-orangeCounty,CA,for 12monthsendingthreemonthspriortoJanuary1.
Direct expenses
Standard charges for common direct expenses are as Bows:
Automobile7raval Prevailing IRSnytleagerate
Document Reproduction 15centsper pageQ* ck&white)
75 centsperpage(Wor)
Facsimile No charge
Telephone No charge
Public Conveyances Actual
Postage Actual
overnight Mail and Couriers Actual
3anuary19, 2017 Page 9 HIM Consultwts, LLC
Exhibit 1 84
375Exhibit 2
Oty016410 ai
Soho Oak 06IM401 SOINIM
ill
Floury
Eratlki We UAW F"
tAtdfb Ft1Ft
ald pmwwd Allsatite ANIM
Adadn
a id Psis
tlpdiit irNFhAplemaut tk* Rlt" ir Salad Mast S E 14
fetz,
m
2fPrnE
ereC on ikeeadeMemd
e ..... .. ..,.... .
sl Alatva ark m
a+ mi
IL ilsvbm hsd s d asd Fay t ralu w .,.,. , ... .. ,.... _.... ... w....
Ptak E F a as
remP rtferra
tine
uid a ddt ,. m 14 .,., 2B
M , a.,.. ......_.
te1 Irwulautnd prapirt I 1¢ 2
r 4s s s
i—
ITr+dcilSwsruin
aura . . .. ,..,... .. .....
ma .. .. ..,. _,.
W ,..
I
YgILP! 4_gms. ...w a...... s.... n. ......... ........,. rru' g
1rf sF Fs l, fast d d 1
T*W.. Tnk# F _ ...... .. k. d.,. ., _. , Toult'
ral Ad
sukm.. .. w . . _ .. ....... ... .w..,...,_. 4 pnlilttrstar mratt W1adsas Fiiqutstsd
6 sad
C% Cou
arintta m . a ! I! w+
m._.,.m , m . ea . . ....
1 kc frrdrltitlona ss tsrtod a 8
Titk8IFeest P." .
a, 7m_..., n. d1
TOW Rom
eGt few ead is"._. .._. .
w........ ....... . _. w_,
b hffiii 1
tadbyWAHC tft
6 376Exhibit 2
April 29, 2021
Senior Vice Presklent
1900 Van Kerman Avenue, Suite
inifne, CA 92a12
m 1Consultant LLC
Dear Mr.
LetterThis
C
the Partleir r wN waste consultant swimes. The term of the exWInq Agrearned Is for three yews beginning on the date set an May 8, 2DI7 w1h an optbn to renew fbr by the City Manager,
Accordingly, the City 1
the period commencing y , 2021
that all remainingterm of the AWesment dW remainIn full .
By executing below. the undergWned Padlies agree to the n Term as descrIbed herein.
Plena of this Latier to adckm above at
your eadled convenience. ff you have any questions, phow feel free t 4 f a
City Of 1
f
tzz
jy
e
377Exhibit 2
EXHISIT" Ou"
APRIL 2021 SUPPLEMENTAL CONSULTANT' S SERVICES
378Exhibit 2
Manaft Tornon%Ws ResounmToday
19200 Von Kaman Aveme. Sufte 360 Robert D. Hilton, Emeritus isvW% CaRforob 92612 John W. Famkopf, PE
Tekpho : 251 R I.aRh S. Euet, CMC
Faso 491 1- 9741 Richard I Simonson, CMC
www. ft1h-= Psu1fonts, cam Marva M. Sheehan, CPA
Rob C. Hilton, CMC
April 2, 2021
rMichael B. CYKelly
City Manager
City of Ball Gardens
7100 Garfield Avenue
Bell Gardens, Callfomle 90201
Re: Scope of Work and Fee Estirarx to Provide SS 1383 ContractingAssistance Dear Mr. In
HF& H Consultants, LLC( HP ) is pleased to submit this scope of work and fee estimate theBell Gardens (City) to provide Sly 1383 contracting assistanceto amend the CRYs, exclusive solid wage agreementwith AthensServices.Forover30hearsHFU hasprovidedtailoredsolidwasteandrecydlng servicesto localgavemments. We believe that HF&H brings the following qualifications and benelits to e
ire HF& H ha been providingsi2011. nce Our knowledge
the , and the exclusive solid waste agreement with Athens Services, provides CIF H with the Insight and experience to ensure the amended and restated agreement will meet time SB 1383 reguWorV needsof the
m HF&H is regarded as the Industry expert in mpard to 5B IM compliance. In 2019, CalRecycle engagedHF&Hto developastakeholderInputgroupsaidCreateModelSB1383ImplementationTools and Guidanceto support judsclictions andother regulated entities acrossthe state With Ilrnplernenting programs and policies io reach compliance with the SO 1383 regulation& These model tools Include a Model Franchise reemernt®Model EnforcementOrdinance, Model Procurement PolicV,andModel FoodIRecoveryAgreement, Intotal, we haveworked with aver 70 communities throughout Callfomia, representing over 7 million residents, to adapt compliance to a Wide range of real- world conditions. Our range of experience supporting Callibmia jurisdictions VAthSS1383 includes, but is not limited to, strategic planning, coo modeling, sole source and competitive procurements, ordinance,development, and engagement In the regulatory process.
S. We providethe wftfcal eVerdw to analyze proposed services and rate Impacts t program coM and customer rates are p ae while also providingmeasurable coinmunftythey serve. HF&H has a multitudeof databasesand financialmodelsthat allowusto assesscost Impacts and diversion poterift of significant Individual programs to assistour clients In selecting which programs provide the most benefit to their communities. 379Exhibit 2
0NOW,
1,
wwr, ManaftT a ResourcesToday
Mr. Michael B, VKelly
April 2, 2021
Pap 2 of 2
ee
The key to successful contracting experienceIs smooth, well n-anaged proem.
Thank you for the opportunity e ym with this Infennation.Welookforwardopportunity to assistthe City with this Irnpoftent engagement. If you have any questions, pleasecontact me at 251 rru .' , °'._
t "; or, Debbie Morris 4 j 251-1106 or °° .
Very truly yours,
HF& H CONSULTANTS, LLC
ell
C C Debbie Mortis, CIVIC
Senior Vice President ProJect Manager
380Exhibit 2
9ty q Bell Gardem Spild Waste Cg!*"% AsMstance
SOUD WASTE CONTRAC17NG ASSISTANCE
The OWs amended and restated exclusive solid waste agreement will need to Include provisions for compliance with SB 1383 (Short-Lived Climate Pollutant Act). SS 1393 requires that all generators of organics( food waste, food soiled paper, green waste, etc.), including residents havean organicsdiversion prograirnby January 1, 2021 Ire amended and restated agreement will need to Include the regulatory requirements of S8 1393 includin& but not limited to, a residential organicscollection pr" rarn( including food waste), transportation and processingproceduresto follow the very prescriptive requirements of SB 1383, contamination monitoring, procurement of m%Lyded and recovered organic waste products, food recovery, public education and outreach, and reporting.
Task I: Diftrmine Mys CoNwilim Needs
HF& H will review the current solid waste agreement and amendment, the current solid waste to schedule and other relevant documents, and prepare for a kick-off meeting to be hold with Cky staff.
To guide our meeting, we will prepare a meeting document to review the requirements of SB1383, and ldentNy sectionsof the eidsting agreement which will need to be amended or developed to ensure the City's compliance with the regulation&
Task 2.- Devolop Now Contraict Provisions and Propare Amended Agnmmunt Basedon the discussionswith Cky staff described above, we will prepare a draft amended and restated franchise agreement that Includes the requirements of SB1383. City staff, Including the City Attorney, will subsequently review the draft agreement. My staff Is requested to make any changesdirectly to the documents In a strike- and- replace f6rmat, which we will then use top ° re an updated draft agreement.
Task 3: Negotbft Rwbm4Terns and Conditions or Required Swvlcw We recommend that the draft agreement be provided to Athens documenting amended services and contract term& Athens can then propose rates that are consistent with the amended terms and conditions contained In the draft amended and restated agreement developed In Task 2. The result of Athens®review of the agreement will likely be a seriesof points that they wish to address and proposed rates that mayor may not be satisfactory. HF&H will then assistIn negotiating reasonablerates.
Task 4: GeMer and Review Hatiler Operating Data to Evalueft the Reasonableness of Proposed Rat=
tip will review Athens supporting date-to evaluate the reasonablenessof the rates proposed. Thiswill be an in-de,pth evahpation to ensure that the proposed rates are fair and reflect the actual cost for providing service,
April 2, 2021 1 HF& H Ctinsultants, LLC
381Exhibit 2
City of Hell Gardens SolidWaiteCDnbsONAssistance
We have budgeted to attendone meeting of the City Council when the Councilconsiders teamended and restated agreement for award.
April 212021 2 HF& H Consultants, lu
382Exhibit 2
of Bell Gardens SolidWasteClung Svtces
SECTION 1% FEE ESTIMATE
Our consulting costs are swnnxW re+d below. In nwa of the controcUng proms we loansconducted jru ad" ier cbk & the ear Is regafred to reimburse the Cloyfar lts consulting costs.
HF&Hwill bill you once per month basedon the number of hours worked multiplied by our hourly billing rates,plusexpensesincurred. PaymentIsduewithin30daysof invoicing.
HourlyratesthroughDecember31,2021for professionalandadministrativepersonnelarelistedbelow.
Rateswill adjust eachlarmary 1 by 2.5%.
Position us
Senior Vice President 297
Senior Project Manager 262
Senior Assodate/ Project Manager 209-$ 225
Associate Analyst 159
Administrative Staff 99-$ 110
Facpens+tsWillbebilledasfollows Inat to-e cceed.
Automobile? ravel Prevailing IRSmileage rate
Postage. Overnight Mail and Couriers Actual
We will perform this engagement based on time and moArials, not to exceed $75,0000without prior written Cityauthorization. Ouractualcostscouldbehigheror lowerthen thisamount,dependingonthe complexity of issues raised by the contractor, the number of negotiation sessionsrequired, and other factors that cannot be precisely estimated in advance
Thework planitemizeshoursbytaskandstaffclassification.Hoursmaybeshiftedamongtasks.
April 2, 2021 3 HF& H Consultants, LLC
383Exhibit 2
Ckv of Bell Gardens SolidWasbeConsuitlng
contra t Nlgwation W n
li Ir4 bpraJuctmmomp"MW
1 18 28 3i
A IQ
IL ft* 9& mxwmftwmMwm% fwbjftAftM
aid dw OW dW
S 4 4i ra 12 44 i
p
aR ru4
4 10 14
9 HUM a 24 Is
hse wwwaEu4wratrof Pmm" f Poke
AOdw qWdMg dak 4 4 1Y
1 MMnMWkOft Of
Bubb" T" k 4 MGM t
A. i i 4
TOOM
m
S
ee..... x,
ISAU t 76Y04 $ ICAN iJO 74, 784
April 2, 2021 4 HF& H dons bnts, LLC
384Exhibit 2
EXHIBIT r€ "
JANUARY 2022 SUPPLEMENTAL CONSULTANT' S SERVICES
385Exhibit 2
ManagingTomorrow's ResourcesToday
19200 Von Karman Avenue, Suite 360 Robert D. Hilton, Emeritus Irvine, California 92612 JohnW. Fani PE
Telephone:( 949) 252- 9628 Ulth 8. Ezzat, CMC
Fax:( 949) 251- 9741 Richard J. Simonson, CMC
www. hjh- wnsultonts. com Marva M. Sheehan, CPA
Robert C. Nikon, CMC
January 31, 2022
s. Grissel Chavez
Director of Public Works
City of Bell Gardens
7100 South Garfield Avenue
II Gardens, California 90201
Re: Scope of Workand Fee Estimate to Provide Solid Waste Consukant Dear Ms. Chavez:
HF&H Consultants HIAH) itspleasedto subrrwitthis scopeof work and fee estimateto the City of Bell Gardens( CW °) to Provide solid waste consultant services. HF H has a long history of sumessfuAyProviding these services to jurisdictions throughout Callf rnia sW: e 198 , and spedfically to the City since 2012. e understand Chat the City is requesting that HF&H conthi to assist the City with the solid measte consulting serWces currently provided and Include revised and updated tasM to assistthe City !n complying with Senate Bill 1381
Thankyou for the opportunity to Provideyou with this information, We look forward to an opportuniiiy to continue our,partnership with the Oty. If you have any questions, please oontact Debbie Morris at( 0 ) 251-11.06or4wumrwwp,
Very truly yours,
p7r/,
i
o
e
uth Gzet, Of,04"V " Debbie Morris
Senior Vice President Senior Manager
386Exhibit 2
City of Bell Gardens Scope of Work and Fee Estimate to Provide Solid Waste Consultant Services Implementation of the City's developed solid waste, recycling and organic waste policies may be included In the performance of Tasks 2a, 2b, and 3 through the monitoring of the exclusive and non-exclusive agreement requirements and ensuring compliance with current legislation and tracking of future legislation. If there are additional developedpoliciesthat are not IncludedIn the existingagreements, HF&H will provide implementation of these policies on an as-needed basis.
In 2021, HF&H drafted revisions to the City' s Municipal Code to address the requirements of Senate Bill 1383 (SB 1383). HF&H will monitor the City's, haulers, and organic waste generators' compliance with sections of the Municipal Code relating to SB1383 compliance.
Task 2: Monitor Exclusive and Non- Exclusive nts
Inorderto ensurethat the solidwasteandrecyclingprogramsandservicesoutlinedin the City'sexclusive and non-exclusive solid waste agreements are Implemented successfully and that the City obtains the full value of the services for which it has contracted, HF&H will perform the contract compliance activities describedbelow.58 1383requiresa significantlyhigherlevelof effort In haulerreporting,contamination monitoring, and facility oversight and this has been reflected in the fee estimate.
Task2a: ExclusivewSolid,,Waste,gA3reemept,Monitorin,
The tasks outlined In Task 2a assume that the negotiations with Athens Services for the exclusive residentialagreementhavebeencompletedsuccessfully.
In facilitating meetings and correspondence with City staff and Athens, HF&H has developed the ContractorRequirementsChecklist" for BellGardensidentifying all of the keycontract programs, milestones, reports( including SB1383 reports), fees, and other requirements. We use the checklist as a tool to manage compliance with the agreement. In addition, HF&H performs trend analyses on tonnage data submitted by Athens to the City and presents our findings during regular meetings.
Theseanalysesallow real-time tracking of solid waste programsby measuringthe generation of different types of waste( such as refuse, recycling and organic waste) aver an extended period of time.
Solid waste generation can also be tracked by customer type, further revealing the nature of the City' s solid waste generation.
Review of SB1383 reports submitted Athens. HF&H will review the accuracy and completeness of the SB1383 residential reports submitted by Athens. The reports and analysis will be available on HF&H's NSharepointmdatabase in order to be available upon request by CalRecycle.
The tonnage and franchise fee reports submitted by Athens will be evaluated for reasonableness of the submitted data basedon observedindustry averagesfor ratios suchas 'receiptsper ton" and tons diverted per home per year" to identify potential reporting Inaccuracies. We will compare the disposal amounts reported by Athens to the City to the amount reported at the County landfills and Identify any discrepancies, and request clarification or a reporting adjustment from Athens.
Monitoring of reported tonnage Is critical to ensure that disposal is accurately measured for AB 939 compliance purposes.
January 31, 2022 Page 1 HF& H Consultants, LLC
387Exhibit 2
Chy. of Bell Gar( jens Lwcnp of Work and Fee Estimate to ProMe Solid Waste Cbnsultant Servlm-s Wewfll coourductjoint rneetingswfth Citystaff andAthenspersonnelupto four( 4) times per year,on a quarterly basis. Duringthese meetinp, HF&H staff will discusssolidwaste Lssues,, present findings of our armlyses, and review contractor compliance,
Task2b; Non-Exclusive SolldAasL Ayggei
HF&H lies updated the non-excluselvehauler reports to Include tracking of compliance with SB 1,383. To ensure-the accuracy of the reports, HF&H will.
Ensure that each hauler submits their repo&, to the City and that, required data is submMed.
Review each houlees report of gross recelpts, franchke fees and disposal tonnage and verify its mathematicai accuracy.
Review of Sit 1,383 reports submMed by the non- e%dusive haulers. HF&H will review the completeness of-the SB 1383 reporUw submitted bythe nor%-exclusive haulers. The reports and analysis TippbeavaflaWeonHFU' s" Sharelvint" databaseInordertambeavailableuponrequestDayCallteicycle.
Calculate the ra-Ho of gross receipts to tonnage and Identify any unusual ratios In order to iden,tH waste haulers to be potentlally audited I requested by the City.
Conductfollow-up phone callsand prepareletters to be rnalledby Citywhen necessaryto prompt haulers to submit repoms In atirnely fasiilon.
Task 3._Lej IsiativeL_
HF&H will prepare the City's AB .939 Annual Report to CalRecycle wmhidi Mil Include documentation of diversion progirarn actMfles conducted throughout the previous calendar year, as well as calculation of nurnerical comphance wfth AB 939/, SB 1016 diversion mandates.
I-W&H will assistthe City by respondingto questionsfrom Caftcycle and preparingfor and attendft annual site v1sites with Caftcycle.
HF&H w1licontinue to assist the City to remain In compliance wfth environmental legWation including AB 939, SB 1016, AB 341, and AB 1594,
HF& H wfli work with My staff, the exclusive and non- exclusive haulers an alRecycle staff to ensure- the Qtys compliance with current and upcornlf,41solid waste. legislation.
HFU will also track significant solid waste legisiation, regulations, and CalRecyclepolicy decisions pertinent to the City, and provide Wgislative and regulatory updates verbally at meetings with City staff" jask 3a.. o 1313 Im VermaenmtationAssistance
n additionto'the 5B1383comphance,tasks,IncludedInTasks2aand2b,,HF&Hwill performthe followling to assist the CltV In complying with S8 1383:
Review information provided by the haulers to conflrm that they provide their cus,tomers with Information on properly separating rneterlals, organic waste, prevention, on-site recycift methane reduction beneffts, how to recycle orgrank waste, self- houl reqWrements, and edible food donation, Developpubliceducationaindoutreachinformation for edible food generators.,ThisInformationwill be distributed by the Cityto the rier OneandTier Two EdibleFoodGeneratorftstsprovidedby the haWers.
3anuM 31, 2022 Page 2 HF&, F1Cowjubnts, LL.0
388Exhibit 2
Uy metBefl Gardens Scope of Wod( andIC sbmate to ProAde SOW Waste Consultant Ser0ces HF&H will prepare for the City' s review, the initial compliance report containing the ordinances and solid waste agreements, and reporting items listed in section 14 CRR18994.1. HF&H will submit this electronic report to CalRecycle on behalf of the City by April 1, 2022.
HF&H will prepare for the City' s review the annual SB 1383 compliance report required by 14 CCR 18994. 2 based on Information available to us. HF& H will submit this electronic report to CalRecycle on behalf of the City by October 1, 2022, and August 1 annually, thereafter.
On an ongoing basis, maintain all electronic implementation records provided to us in Sharepoint so that they may be accessed by CalRecyclewithin ten business days of request( 14 CCR18995.2).
Assistthe County with organic waste capacity planning conducted In accordance with 14 CCR18992. 1, 19992.2, 18992.3 beginning August 1, 2022, then August 1, 2024.
Task4: ConductHau1eT.Tqmq&Ae andFeeAuditsas RequestedJkyjPW Over the past 26years, HF&H hasserved a variety of Southern California jurisdictions in over 100 separate audit engagements with scopes ranging from fee and tonnage reviews to overall contract compliance to quantifying lossesthat resulted from fraud. Auditing hauler compliance with the terms and conditions their franchise agreements Is of greater Importance given the requirements of SB1383.
Task 4a: Exclusive Hauler Audit
In addition to auditing overall franchise agreement compliance, in order to maximize waste diversion, ensure the highest quality waste collection services, review compliance with the solid waste agreement, and verify accurate franchise fee remittances, HF&H will, at the request of the City, visit Athens' offices to conduct certain agreed upon audit procedures. The specific procedures we perform In the field will vary depending on Athens' accounting procedures, internal controls and available records. The procedures may include, but are not limited to:
Auditing the gross receipts reported by the waste hauler to verify the accuracy of the franchise fee paymentsremitted to the City. Our work will consistof reviewing the sourcedocumentsused by Athens to report its receipts to the City, reviewing Athens' procedures to segregate Bell Gardens! receipts from other cities, and verifying the mathematical accuracy of the fee calculation.
Reviewingthe quarterly disposal tonnage reports submitted by Athens to Identify any Inconsistencies to resolve during our site visit.
Verifying the mathematical accuracy of reports submitted by Athens.
Reviewing the information used by Athens to report tonnage to the City, and request to review the source documents that support this Information.
Evaluatingthe reasonablenessof certaintonnageratiosfor consistencywith Industryaverages,and request clarifications or explanations for any Inconsistencies.
Resolving any Inconsistencies identified.
Identifyingadjustmentsto the reportedfeesor tonnage,if any.
Documenting the procedures we performed and any necessary adjustments to reported fees or tonnage for the study period.
Preparinga brief report that summarizesthe amount and type of fee and disposaltonnage adjustments
January 31, 2022 Page 3 HF& H Consultants, LLC
389Exhibit 2
City of all Gardens Scope of Work and Fee Estimate to Provide Solid Waste Consultant Services as jb-_l4qq.-LK.LusiveHaulerAudits
In addition to midifing overall franchise agreement compliance, at the C.1ty's request, HF&Hwill rtMew on a sample basisthe tonnage reported to the City by one commercialwaste hauler In order to verify reported tonnage durhig a IX- month period. The specffk tasks perforrned by HF,&H shall Im as follows- Contact cornpany to arrange a site visit with hauler seimted for, a review In order to compare the rpiported tonnage to the cornpany' s Internal finandal records and other supporting docurnentation on a sarnple basis. "rlhe City will be responsible for sending a letter of lintroduttlon. Cbrisuftant shaft make up to two attempts to contact the company and may refer the situeMon to the City if Consultant Is unable to set up a site visit.
MvIew the Information used by the hauler to report tonnage to the City, and request to review the source docurnents that support this Information.
Evaluate the reasonablenc% s of ce," n tonnage ratlos for consistency with industry averages, and request clarifications or explanations for any inconsistencies.
Resolveany inconsMencies Ideritthed.
Identify adjustments to the reported Neesor disposal tonnage, if arty.
Document the procedure e pe.riNoffned and any necessary adjustments to reported disposal tonnage for- the study pedod,,
Prepare a brief report that summarizes our findInp.
Should the MV destre,auditing of addtflorwalhaulers, HF&Hwill provide a separate fee estlmatefi) r these seMces,
Task5 .MeriMakl TrackHaulerFrargMseroes
HF&H manages and tracks the frenchise fees paid to the pity on a quarterly basis as part of our work described in Task 2.
Task 6., Review Excliusive, Hauler Annual
The majority of rate adjintmeiat calculationerrors that HF&H finds during our reviewsare clericalor a misunderstanding of rate adjustment methodology. Even small errors In the calculation of customer solidwasterateswill compoundannually.HF&Hwill reviewthe accuracyof Athens"rateincreaserequest calculations in accordance melth the allowable annual increase in the amended franchise agivernent, and will provicip a memo to the City, that describes our ftndfts, Took 7: PalftLelpate,In Local @n ate ponaQlsetin s
HF&H regularly attends wor6shorksheld by CalRecycleregardingcurrent and pendinglegislationand c.,ommunicates the efferts of the legislation on the City during our quarterly meetings. AdditionalIV, HF& I kemps abreast of regional issues by monitoring the meetings held by the Los Angeles Integrated Waste Management Task Force, and the LosAngeles Regional Agency.
Task 8: Make Presentations as Rega
HF&H regularlypreparespresentatlonsto city councilsfor our clientsandconductsstudysessions, HF&H has prepamadpresentations to the Bell Gardens' City(. ouncH on top im such as the calculation of hauler January 31, 2022 Page 4 HIF& H Cbrisullanbs, U-C
390Exhibit 2
City of IIIBellGardens Srmptf of Work and Fee E:Esbimate to Provide Sohd Waste CoinstAtant Siemvices vs. citywide diversion, Mandatory Commercial Recycling, Mandatory Commercial Organic$, municipal code updates and SB 1383. At the request of the City, HF&H will prepare for and participate in presentations to the City Council.
FEE # M A I F
We propose to perform this engagement based on time and materials. The estimated cost for contract year one for the period of May 23, 2022 through May 22, 2023 Is$95,000. The estimated cost for contract year two for the period of May 23, 2023 through May 22, 2024 is$ 97® The hours by task and estimated its are Included In the workplan on the following page. We will bill the City on per month based on the number of hours worked and expenses incurred. Payment Is due within 30 days of invoicing. Hourly to are shown below.
Professional Fees
Hourly rates for professional and administrative personnel through December 31, 2022, are as follows and will be adjusted by 3% on January 1, 2023.,
Pg1ftion Rate
Executive 300-$ 315
Senior Project Manager 285-$ 295
Project Manager 240-$ 250
Senior Associate 210-$ 225
Associate Analyst 160-$ 170
Assistant Analyst 14S-$ 150
Administrative Staff 110-$ 120
Direct Expenses
Standard charges for common direct expenses are as follows:
Automobile Travel Prevailing IRSmileage rate
Airfare and Public Transit Actual Cost
January 31, 2022 Page 5 HF& H Consultants, LLC
391Exhibit 2
City of Bell Gardens Scopeof WorkandFeeEstimateto ProvideSolidWasteConsultantServices 1 sr. Vice
Sr. . .„ ... _
n,., .. .„ ,.
Senior
Total
T b I
President
Project
Associate Anal
Admin Hours
Manager and F s
1. Impl nt Citty's Mid W Policies 4 4 8 a 24
Total Task 1 Fees _ . mm M
1260 16 8W 1 L 5 72
2. Monitor Exclusive and Non- usive ants
a. Exclusive solid waste a Ieement monftodqL 4 16 16 28 64 Non-exclusive salld waste a reement manitorin8 8
Task 2 Hours: 4 to 32 36 0 90
Total Task 2 Fees: ..
µ. µ mm
1260 5 720 7., 700 M 0 Sig 7q4
a. SB 1383 impleme ntationleion assistance 4p 70 30 120 12 186 b. 6ather Iinf anon from haulers and prepare 2 10 12
documentation to ensure le slative compllante
c.Tracklegislation
Task 3 Hours: 4 3CI 0 12 206
Total Task 3 Fees: 1260 8 700 6 7021970 51440 40. 120
4. Conduct Hauler Tonnap and Fee Audits as 8 4 24 6 4 46 Req d Cdt+
Total Task 4 Fees:
w „
2 520 1160 54 1014 .
mm
450 10 974
5« e e T k Hauler nchise 4 4 16 B 32
6« Review lExdustve Hauler Annual Rate Ad" ustmev t 2 2 12 4 20 Total Task 6 Fees 630 _ 580 7I0 676' I 4 5
Total Task 7 Fees: 0 2 320 p 0 0 2 320'
8. Make & ns as R U
o154&64
8 24
Total Task 8 Fees: 3:S2 0 5 992
Total Hours 22 86 110 208 24 450
H R dear 1 315 290 5 169 120
Total Fees 6 430 Z4 940 24 750 35 152 2
M
94 65Z
Total Fees and E eases C ct Y 1 95 0
396 ent for Ca ct Yew
a W. u. "
8 0
T I ryes 1 e Cow Year 2 97 850
January 31, 2022 Page 6 HF& H Consultants, LLC
392Exhibit 2
EXHIBIT if "
FERUAY 2023 COST ESTIMATE
5 393Exhibit 2
Managing Tomorrow' s Resources Today
2081 Business Center Drive, Suite 265 Robert D. Hilton, Emeritus Irvine, California 9261. 2 John W. Farnkopf, PE
Telephone:( 949) 251.- 8628 Laith B. Ezzet, CIVIC
Fay«.( 949) 251- 9741. Richard J. Simonson, CIVIC
www. hffi- consultants, con? Marva M. Sheehan, CPA Rob C. Hilton, CIVIC
February 3, 223
s. Gids:sei Chavez
i'Arector of Pubhc Works
City of Bell Gardens
71.00 Garfield Avenue
If30 Gardens, Cahfornia 90201.
Re: Updated Scope of Work and Fee Estimate to Provide SO 1383 Contracting Assistance Dear, Ms. Chavez;
Thisiel:teirprovidesa budget upda-te for our consultingagreement. The contract wasfor a two-year period be& riing on May 23, 2022 and ending May 22, 2024. The estimated budget was $ 95, 00 for contract year 1. and $ 97, 850 for contract year 2, for' a combined two- year total of $ 192, 850. based on work performed to date, we estiiinate that the two- year total will increase by$ 29, 168 to an updated airnount of$ 222, 018, an adjustment of 15%. Detainsare 1providedb0ovmr, e have invoiced - the City for . 91, C92 for billings through December ber 31,, 2022. We have incurred an additionM $ 7,403 in January 2023for which we have not yet invoiced the City. Therefore, total) accrued costs through January 31, 2023 are$ 98,495. We est4nate the rernakiling work effort; for contract year t to be$ 30,673 as shown in the attached workpian:: Therefore, the total cost for contract year 1.itsestimated to be$ 129, 168, are increase of$ 34, 168 over than estimated budget of$ 95,,000.
Contract year 1. required an extra level of effort to position the City to comply with the requirements of B 1. ® which became effective on January 1., 2022, and the City' s new franchise amendment with Athens Services bec: arne effective Septernber 1, 2022. As the irnpierrientation and rolkout of those pro ranrns are, now underway, we believe the estirnate for, contract year . 2 may be reduced by approxinmatelly$5,000 based on our current: understanding of the work effort; this could change Ibasedon new regulatory requirements or evolving interpretations and guidance from CaiRecycperegarding the irnpllementa- don of SB 3.383, or the level) of support requested by- the City. Assurning time$ 5, 000 savings in contract year 2 are ireahzed, the net budget increase over, the two contrac. l years would be $ 29, 168 34, 1.6 --$ 5, 000= 29, 168).
394Exhibit 2
Managing romonow', Resources Today
Ms. Ghsse| Chavez
February3, 2023