14-E
TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 2 to the Public Works Contract for Specifications No. 20/21-03, in a form approved by the City Attorney, with LCR Earthwork & Engineering Corp., for additional work for the Reconstruct City-Owned Parking Lot Located at 9818 Artesia Boulevard Project.
DATE: March 27, 2023
EXECUTIVE SUMMARY
This action would authorize the City Manager to execute Amendment No. 2 with LCR Earthwork & Engineering Corp. (LCR Earthwork) for additional work for the Reconstruct City-Owned Parking Lot Located at 9818 Artesia Boulevard Project (the “Project”).
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager, or designee, to execute Amendment No. 2 to the Public Works Contract with LCR Earthwork for Specifications No. 20/21-03, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The additional amount in Amendment No. 2 is $113,320, which represents an increase of 31.34% from the current contract amount of $361,530. The current contract amount includes the original bid of $226,870 plus an additional amount of $134,660 from Amendment No. 1. The revised contract amount would be $474,850. Funds are available in Account No. 011-47028-9000 (General Fund Capital Projects Parking Lot Improvements Account).
-1-
Staff Report – Amendment to Public Works Contract for Specifications No. 20/21-03 March 27, 2023
DISCUSSION
On, September 26, 2022, the City awarded a contract to LCR Earthwork to reconstruct the City-owned parking lot located at 9818 Artesia Boulevard as part of the City’s efforts to improve City-owned public parking lots. On February 13, 2023, the City approved Amendment No. 1 to include additional work for the recently acquired property adjacent to the City-owned parking lot.
Upon removal of the existing asphalt pavement, we observed that the underlying soil does not appear to have the same drainage capabilities as we have found at various other locations throughout the City where we have used on-site water retention.
Following the recent rains, we confirmed that the soil has poor drainage characteristics, and that with additional excavation we encountered well-draining soil. Hence to increase the rainfall absorption rate and create a deeper water retention area underlying the porous asphalt pavement, additional excavation and replacement of the poor-quality soil with porous base material is necessary. LCR Earthwork has provided a cost for this work.
The total additional cost of $113,320 represents an increase of 31.34% from the current contract amount. In accordance with § 3-2.1 of the Standard Specifications for Public Works Construction (aka, the “Green Book”) which is incorporated into the City’s standard public works contracts, changes to the scope of work that exceed 25% of the contract price require an amendment to the contract. The proposed amendment would result in a total contract amount of $474,850, which exceeds the City Manager’s signature authority. Consequently, Public Works recommends that the City Council authorize the City Manager to execute Amendment No. 2 with LCR Earthwork for the additional work for the Project.
-2-
14-F
TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Jim DellaLonga, Director of Economic Development
SUBJECT: Consideration and possible action to authorize the City Manager to issue a Request for Qualifications to developers for residential development in the downtown public parking lots west of Bellflower Boulevard, between Flower Street and Oak Street.
DATE: March 27, 2023
EXECUTIVE SUMMARY
In an effort to gauge development interest and the feasibility of additional residential development in Downtown Bellflower, staff is requesting authorization to issue a Request for Qualifications (RFQ) to residential developers for the potential development in the downtown public parking lots west of Bellflower Boulevard.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to issue a Request for Qualifications for downtown residential development; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
None.
DISCUSSION
The RFQ will describe in general the project area, development standards and any development criteria that would be imposed by the City for the potential project.
Development criteria may include a requirement to replace any commercial parking spaces lost as a result of the residential development. Responses to the RFQ will indicate a level of interest in such a project and provide staff with a list of developers to evaluate should a potential project materialize in the future. Staff is unsure if the RFQ will generate a response from the residential development community, but this process will be a good indicator of both the interest in and feasibility of residential development in the downtown public parking lots west of Bellflower Boulevard.
Additionally, these lots are identified in the City’s approved Housing Element Update and the outreach to the development community regarding these lots achieves an annual program goal in the Housing Element.
14-G
TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Bernardo Iniguez, Public Works Manager
SUBJECT: Consideration and possible action to Adopt Resolution No. 23-11 – A Resolution Amending the Operating Budget for Fiscal Year 2022-2023 to provide additional funding for Butterfly Garden Park (Specifications No. 21/22-03); and authorize the City Manager to execute Amendment No. 1 to the Public Works Contract for Specifications No. 21/22-03, in a form approved by the City Attorney, with ABNY General Engineering, Inc., for additional work for Butterfly Garden Park.
DATE: March 27, 2023
EXECUTIVE SUMMARY
This action would amend the Operating Budget for Fiscal Year 2022-2023 and authorize the City Manager to execute Amendment No. 1 with ABNY General Engineering, Inc. (ABNY) for additional work for Butterfly Garden Park (the “Project”).
RECOMMENDATION TO CITY COUNCIL
1) Adopt Resolution No. 23-11;
2) Authorize the City Manager, or designee, to execute Amendment No. 1 to the Public Works Contract with ABNY for Specifications No. 21/22-03, in a form approved by the City Attorney; or
3) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The additional amount in Amendment No. 1 is $115,925.91 combined with Change Orders 1 and 2 total of $173,468.02 will result in a cumulative increase of 29.6% from the original contract amount of $977,864.90. The revised contract amount would be $1,267,258.83. Sufficient funds are available in Account No. 030-47922-9000 but additional funds are necessary in Account No. 024-47922-9000. The following budget adjustment is proposed to provide additional funding for the Project:
Adopted Amended
Account No Fund/Account Description Budget Adjustment Budget . 024-47922-9000 Park Fac Fund/Butterfly Garden Park $419,623 $247,360 $666,983
-1-
Staff Report – Amendment to Public Works Contract for Specifications No. 21/22-03 March 27, 2023
DISCUSSION
On August 8, 2022, the City awarded a contract to ABNY for the construction of Butterfly Garden Park. Two change orders were subsequently issued after commencement as a result of the discovery of idle Chevron pipelines within the project area which required hand-digging to be performed by the contractor as well as design modifications to shift the walking path and landscaping away for the pipelines and incorporate artificial turf as a cover alternative for the pipelines. These changes adjusted the original contract amount from $977,864.90 to $1,151,332.92, representing an increase of 17.74%.
The City recently requested quotes from the contractor to remove the existing chain-link fence along Alondra Boulevard and replace with wrought iron fencing; and to install a gate, mountable curb, and miscellaneous base at the east end of the park property near the billboard. ABNY’s quotes for this additional scope of work amounts to $115,925.91, which would adjust the contract amount to $1,267,258.83, representing a cumulative increase of 29.6% from the original contract amount. In accordance with § 3-2.1 of the Standard Specifications for Public Works Construction (aka, the “Green Book”) which is incorporated into the City’s standard public works contracts, changes to the scope of work that exceed 25% of the original contract price require an amendment to the contract. The proposed amendment would result in a total contract amount of $1,267,258.83, which exceeds the City Manager’s signature authority. Consequently, Public Works recommends that the City Council authorize the City Manager to execute Amendment No. 1 with ABNY for the additional work for the Project.
ATTACHMENT
Resolution No. 23-11....................................................................................................... 3
-2-
CITY OF BELLFLOWER
RESOLUTION NO. 23-11
A RESOLUTION AMENDING THE OPERATING
BUDGET FOR FISCAL YEAR 2022-2023 TO
PROVIDE ADDITIONAL FUNDING FOR
BUTTERFLY GARDEN PARK (SPECIFICATIONS
NO. 21/22-03)
THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1. The City Council finds and declares as follows:
A. The City of Bellflower wishes to complete the construction of Butterfly Garden Park.
B. Butterfly Garden Park (Specifications No. 21/22-03) is estimated to cost $1,475,000 and requires a budget amendment to the Operating Budget for Fiscal Year 2022-2023 and to provide additional funds for the project.
SECTION 2. The City Council hereby amends the Operating Budget for Fiscal Years 2022-2023 as follows:
Adopted Amended
Account No Fund/Account Description Budget Adjustment Budget . 024-47922-9000 Park Fac Fund/Butterfly Garden Park $419,623 $247,360 $666,983
SECTION 3. This Resolution does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Resolution’s effective date. Any such amended part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Resolution.
SECTION 4. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable.
SECTION 5. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
SECTION 6. The Mayor, or presiding officer, is hereby authorized to affix his signature to this Resolution signifying its adoption by the City Council of the City of Bellflower, and the City Clerk, or her duly appointed deputy, is directed to attest thereto.
-3-
City of Bellflower
Resolution No. 23-11
SECTION 7. This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF BELLFLOWER THIS 27TH OF MARCH 2023.
________________________________
Sonny R. Santa Ines, Mayor
ATTEST:
________________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
________________________________
Karl H. Berger, City Attorney
-4-
March 27, 2023
Public Hearing
Public Hearing
Substantial Amendment
Fiscal Year 2021-2022
Annual Action Plan
HOME-ARP Allocation Plan
1 In 2021, under the American Rescue Plan Act (ARP), Congress appropriated $5 billion as a one-time supplement to the HOME Program specifically to address homelessness assistance and supportive service needs.
The City of Bellflower was allocated $1,301,749 in HOME-ARP funds.
In accordance with the U.S. Department of Housing and Urban Development (HUD) regulations, to access its allocation of HOME-ARP funds the City must develop and submit a HOME- ARP Allocation Plan to HUD as a Substantial Amendment to the City’s Fiscal Year 2021-2022 Annual Action Plan.
HUD must receive the HOME-ARP Allocation plan by March 31, 2023. Should the City find a need to, it may update its intended use of the funds via the substantial amendment process.
All HOME-ARP funds must be expended by September 30, 2030.
Background
2 Qualifying Populations
Qualifying populations (“QPs”), as defined by HOME-ARP, are individuals or families who are
Homeless, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act
At risk of homelessness, as defined in section 401 of McKinney-Vento
Fleeing, or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking
Part of other populations where providing supportive services or assistance would prevent a family's homelessness or would serve those with the greatest risk of housing instability
Veterans and families that include a veteran family member that also meet one of the criteria, (1) to (4), above.
3 Eligible Activities
Administration and Planning
Subject to 15% cap of allocation
Acquisition, Rehabilitation, & Construction of Affordable Rental Housing
Tenant-Based Rental Assistance (TBRA)
Supportive Services
Acquisition and Development of Non-Congregate Shelter
Nonprofit Operating Costs and Capacity Building Assistance Subject to 5% allocation for each category
4 Consultation & Identifying Needs
Priority Ranking of Eligible
Activities
Development & Preservation of Affordable Housing
Tenant Based Rental Assistance (TBRA)
Supportive Services
Additional Gaps or Needs
TBRA programs for those experiencing costs burdens
Supportive services
case management
legal assistance
mental health services
5 Proposed use of HOME-ARP Funds
6 Open the public hearing; take testimonial and documentary evidence;
After considering the evidence, adopt Resolution approving the Substantial Amendment to the FY 2021-2022 Annual Action Plan allocating HOME-ARP funds to address homelessness in the City; and authorize the City Manager, or designee, to submit the Plan to the U.S. Department of Housing and Urban Development; or
Alternatively, discuss and take other action related to this item.
Recommendation
7 `,,� ��� µ����<<��vE? SPEAKER SIGN-IN SHEET
� (Voluntary)
��-,<<�,. ._ _,_,,,��
"""" REGULAR CITY COUNCIL MEETING
March 27, 2023
PLEASE PR/NT LEG/BLY
NAME ORGANIZATION
if a licable
� � S'�2 C� �' �� �, ��" � � � �� \ i�, PiU���� � r� �