Agenda packet, second session — Bellflower City Council, March 27, 2023 (part 1 of 2)

T h e C i t y o f B e l l f l o w e r
Families. Businesses. Futures.
16600 Civic Center Drive, Bellflower, CA 90706
Tel 562.804.1424 Fax 562.925.8660 www.bellflower.org

Next CC Resolution No. 23-12 Next CC Agreement No. 992 Next Ordinance No. 1425

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (562) 804 -1424, extension 2220 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Agenda Items are on file in the Office of the City Clerk and are available for public inspection during normal business hours. For your convenience, the Agenda is also posted on the City’s Website at www.bellflower.org with links to each Agenda Item (unless they are too lengthy or unavailable at the time of posting). Any supplemental material distributed to a majority of the members of the City Council/Successor Agency after the posting of this Agenda will be made available for public inspection during normal business hours in the City Clerk’s Office at City Hall, 16600 Civic Center Drive, Bellflower. (Privileged documents and Closed Session documents are exempted.)

REGULAR MEETING OF THE BELLFLOWER CITY COUNCIL

MONDAY, MARCH 27, 2023

BELLFLOWER CITY HALL - COUNCIL CHAMBERS
5:30 P.M. CLOSED SESSION / 7:00 P.M. OPEN SESSION

5:30 P.M. – CLOSED SESSION

1 CALL TO ORDER

2 ROLL CALL: Mayor Sonny R. Santa Ines
Mayor Pro Tem Raymond Y. Hamada
Council Member Ray Dunton
Council Member Dan Koops
Council Member Victor A. Sanchez

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AGENDA

Bellflower City Council Agenda
March 27, 2023

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3 RECESS TO CLOSED SESSION

A CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION - GOVERNMENT CODE § 54956.9(d)(4). Number of Cases: One. Potential defendant and property listed below is not required by applicable law; voluntarily disclosed:

1. Hard Times Billiards; 17450 Bellflower Boulevard, Bellflower, CA 90706.

4 RECONVENE FOR OPEN SESSION

7 P.M. – OPEN SESSION

5 CALL TO ORDER

6 ROLL CALL: Mayor Sonny R. Santa Ines
Mayor Pro Tem Raymond Y. Hamada
Council Member Ray Dunton
Council Member Dan Koops
Council Member Victor A. Sanchez

7 INVOCATION: Mayor Sonny R. Santa Ines

8 PLEDGE OF ALLEGIANCE: Jim DellaLonga, Director of Economic Development

9 CITY COUNCIL ANNOUNCEMENTS / PRESENTATIONS

A City Council Announcements

B National Vietnam War Veterans Day Proclamation

C National Women’s History Month Proclamation

D American Red Cross Awareness Month Proclamation

10 PUBLIC COMMENTS

This is the time set aside for the public to address the City Council on matters not listed on the Agenda. Anyone wishing to address the City Council should come to the podium, be recognized by the Mayor, and state your name for the record. If you wish to address the City Council on an Agenda Item, you may do so by approaching the podium as we review that particular item. You will be given three (3) minutes to address the City Council.

Bellflower City Council Agenda
March 27, 2023

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11 PUBLIC HEARINGS

A Consideration and possible action to conduct a public hearing to receive comments on the HOME-American Rescue Plan (HOME-ARP) Allocation Plan and adopt Resolution No. 23-10 – A Resolution approving the HOME-ARP Allocation Plan; authorizing the City Manager to submit the HOME-ARP Allocation Plan to the U.S. Department of Housing and Urban Development (HUD).

Recommendation to City Council: 1) Open the public hearing; take documentary and testimonial evidence; and after considering the evidence, adopt Resolution No. 23-10; or 2) Alternatively, discuss and take other action related to this item.

12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION

None

13 CONSIDERATION ITEMS

None

14 CONSENT CALENDAR

All items under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. Specific items may be removed from the Consent Calendar at the request of any member of the City Council for separate consideration.

A Consideration and possible action to receive and file Warrant Register No. 23-092, dated March 27, 2023.

Recommendation to City Council: 1) Receive and file Warrant Register No. 23-092; or 2) Alternatively, discuss and take other action related to this item.

B Consideration and possible action to receive and file Treasurer’s Report for the Month of February 2023. ________ _
Recommendation to City Council: 1) Receive and file the Treasurer’s Report; or 2) Alternatively, discuss and take other action related to this item.

C Consideration and possible action to approve the Minutes of the March 13, 2023, Regular Meeting of the City Council.

Recommendation to City Council: 1) Approve the March 13, 2023, Regular Meeting Minutes; or 2) Alternatively, discuss and take other action related to this item.

Bellflower City Council Agenda
March 27, 2023

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14 CONSENT CALENDAR – Continued

D Consideration and possible action to award a contract to MSI Information Management Solutions (MSI) and authorize the City Manager to execute Agreement File No. 981.1 with MSI, in a form approved by the City Attorney, for Document Conversion and Scanning Services.

Recommendation to City Council: 1) Award an agreement to MSI and authorize the City Manager to execute Agreement File No. 981.1, in a form approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.

E Consideration and possible action to authorize the City Manager to execute Amendment No. 2 to the Public Works Contract for Specifications No. 20/21-03, in a form approved by the City Attorney, with LCR Earthwork & Engineering Corp., for additional work for the Reconstruct City-Owned Parking Lot Located at 9818 Artesia Boulevard Project.

Recommendation to City Council: 1) Authorize the City Manager, or designee, to execute Amendment No. 2 to the Public Works Contract with LCR Earthwork for Specifications No. 20/21-03, in a form approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.

F Consideration and possible action to authorize the City Manager to issue a Request for Qualifications to developers for residential development in the downtown public parking lots west of Bellflower Boulevard, between Flower Street and Oak Street.

Recommendation to City Council: 1) Authorize the City Manager to issue a Request for Qualifications for downtown residential development; or 2) Alternatively, discuss and take other action related to this item.

G Consideration and possible action to Adopt Resolution No. 23-11 – A Resolution Amending the Operating Budget for Fiscal Year 2022 2023 to provide additional funding for Butterfly Garden Park (Specifications No. 21/22-03); and authorize the City Manager to execute Amendment No. 1 to the Public Works Contract for Specifications No. 21/22-03, in a form approved by the City Attorney, with ABNY General Engineering, Inc., for additional work for Butterfly Garden Park.

Recommendation to City Council: 1) Adopt Resolution No. 23-11; 2) Authorize the City Manager, or designee, to execute Amendment No. 1 to the Public Works Contract with ABNY for Specifications No. 21/22-03, in a form approved by the City Attorney; or 3) Alternatively, discuss and take other action related to this item.

15 COUNCIL REPORTS

16 ADJOURNMENT

Adjourn to the next Regular Meeting of the Bellflower City Council at 5:30 p.m. on Monday, April 10, 2023.

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS
CITY OF BELLFLOWER )
I, Dakota Wallace, Management Assistant, of the City of Bellflower, do hereby declare under penalty of perjury, that the Agenda for the Regular Meeting of the Bellflower City Council to be held on Monday, March 27, 2023, at 5:30 p.m., was posted Thursday, March 23, 2023, at the following locations in the City of Bellflower:

City Hall Lobby and Doors, 16600 Civic Center Drive
City Website at www.bellflower.orq
Clifton M. Brakensiek Library
Executed this 23rd day of March 2023 at Bellflower, California. 011
D.j . allace, Management Assistant
I

G OBE F�Ow�R SPEAKER SIGN-IN SHEET
4101161 (Voluntary)
OROWr�`,00.Mp9'

REGULAR CITY COUNCIL MEETING
March 27, 2023

PLEASE PRINT LEGIBLY
NAME ORGANIZATION
(if applicable)

11-A

TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Jim DellaLonga, Director of Economic Development

SUBJECT: Consideration and possible action to conduct a public hearing to receive comments on the HOME-American Rescue Plan (HOME- ARP) Allocation Plan and adopt Resolution No. 23-10 – A Resolution approving the HOME-ARP Allocation Plan; authorizing the City Manager to submit the HOME-ARP Allocation Plan to the U.S. Department of Housing and Urban Development (HUD).

DATE: March 27, 2023

EXECUTIVE SUMMARY

The American Rescue Plan Act of 2021 (ARP) appropriated $5 billion in American Rescue Plan funds for homelessness assistance and supportive services to be administered through the Home Investment Partnerships Program (HOME-ARP). The City of Bellflower has been allocated $1,301,749 in HOME-ARP funding, which must be used for eligible activities benefiting qualifying populations. To receive the funds, the City must submit an allocation plan to the U.S. Department of Housing and Urban Development (HUD) by March 31, 2023, which must include a consultation and public participation process.

RECOMMENDATION TO CITY COUNCIL

1) Open the public hearing; take documentary and testimonial evidence; and after considering the evidence, adopt Resolution No. 23-10 – A Resolution approving the HOME-ARP Allocation Plan; authorizing the City Manager to submit the HOME-ARP Allocation Plan to the U.S. Department of Housing and Urban Development (HUD); or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

The City received $1,301,749 in HOME-ARP funding to be spent on eligible activities.

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Staff Report – HOME-ARP Allocation Plan March 27, 2023

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DISCUSSION

HOME-ARP funding must be used for activities that must primarily benefit qualifying individuals and families who are homeless, at risk of homelessness, or in other vulnerable populations. These activities can include: (1) development and support of affordable housing; (2) tenant-based rental assistance; (3) provision of supportive services; and (4) acquisition and development of non-congregate shelter units.

ARP defines qualifying individuals or families as those that are homeless or at risk of homelessness, as defined by the McKinney-Vento Homeless Assistance Act, fleeing domestic violence or human trafficking, and veterans and their families who meet certain criteria. ARP also qualifies those who may not fit into these categories, but who need supportive services to prevent homelessness or to address the risk of housing instability.

The City must engage in a consultation and public participation process, develop a HOME-ARP Allocation Plan, and submit it to HUD as a substantial amendment to its Fiscal Year 2021 annual action plan by no later than March 31, 2023. The complete HOME-ARP plan is submitted to HUD as a substantial amendment to the FY 2021-2022 Annual Action Plan. Failure to submit a Plan by the deadline will result in the automatic loss of HOME-ARP funding.

To prepare the HOME-ARP Allocation Plan, the City of Bellflower consulted with public and private entities who provided relevant knowledge about the needs, service gaps, and potential activities for the qualifying populations. Public outreach began in December 2022 and included surveys for residents and agencies. The City created an inventory of required agencies and contacted them via email or phone to participate in the survey. The survey asked for input on the preferred use of HOME-ARP funds and needs gaps. The survey was also posted on the City's website and social media.

The City received feedback from service providers indicating that affordable housing development and preservation is the top priority to address homelessness. Other identified priorities were tenant based rental assistance and supportive services for qualifying populations.

According to the HOME-ARP Allocation Plan’s needs assessment and gap analysis, affordable rental housing is found to be the highest priority need for qualifying populations in the area. Based on this finding and public input, staff recommends allocating HOME-ARP funds to administration/planning and the development of affordable rental housing. 15% ($195,262) of the funds would go to administration and planning, while 85% ($1,106,487) would be used to develop affordable rental housing.

This approach would help prevent families from becoming homeless and preserve emergency shelter and transitional housing for those who need it most.

ATTACHMENTS

Resolution No. 23-10....................................................................................................... 3 Draft City of Bellflower HOME-ARP Allocation Plan ........................................................ 6

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CITY OF BELLFLOWER
RESOLUTION NO. 23-10

A RESOLUTION APPROVING THE HOME-ARP ALLOCATION
PLAN; AUTHORIZING THE CITY MANAGER TO SUBMIT THE
HOME-ARP ALLOCATION PLAN TO THE U.S. DEPARTMENT

OF HOUSING AND URBAN DEVELOPMENT (HUD)

THE CITY COUNCIL RESOLVES AS FOLLOWS:

SECTION 1. The City Council finds and declares as follows:

A. On March 11, 2021, President Biden signed the American Rescue Plan Act into law, providing over $1.9 trillion in relief to address the continued impact of the COVID-19 pandemic on the economy, public health, State and local governments, individuals, and businesses.

B. Congress appropriated $5 billion in ARP funds to be administered through HOME to perform four activities that must primarily benefit qualifying individuals and families who are homeless, at risk of homelessness, or in other vulnerable populations, including: (1) development and support of affordable housing, (2) tenant-based rental assistance, (3) provision of supportive services; and (4) acquisition and development of non-congregate shelter units.

C. The program for the use of the $5 billion in ARP funds is the HOME- American Rescue Plan or “HOME-ARP.”

D. On April 8, 2021, HUD allocated HOME-ARP funds to 651 grantees, including the City of Bellflower, which was allocated $1,301,749 for HOME- ARP.

E. Pursuant to Title 24 of the Code of Federal Regulations, the City is required to amend its Fiscal Year (FY) Annual Action Plan to include HOME-ARP Activities.

F. The City Council must find that under the Federal guidelines established by the U.S. Department of Housing and Urban Development, the proposed HOME-ARP activities will benefit “qualified populations.”

G. The City prepared a draft HOME-ARP Allocation Plan and provided opportunities to receive public comments through a noticed public hearing held on March 27, 2023, and during this period provided for public review and comment of the draft HOME-ARP Allocation Plan.

SECTION 2. Approval. The City Council approves the HOME-ARP Allocation Plan, attached as Attachment "A," and directs any necessary budgetary adjustments be incorporated into the Fiscal Year 2022-2023 Operating Budget. - Page 3 of 21 -

City of Bellflower
Resolution No. 23-10

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SECTION 3. Adoption. The City Council adopts the HOME-ARP Allocation Plan, attached as Attachment "A," and incorporated by reference.

SECTION 4. Authorizations. The City Manager, or designee, is authorized to take reasonable action needed to implement this Resolution, including submittal of the Action Plan to the appropriate HUD office on behalf of the City. The City Manager, or designee, is further authorized to promulgate and implement administrative policies and procedures needed to effectuate the Action Plan.

SECTION 5. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable.

SECTION 6. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 7. The Mayor, or presiding officer, is hereby authorized to affix his signature to this Resolution signifying its adoption and the City Clerk, or her duly appointed deputy, is directed to attest thereto.

SECTION 8. This Resolution will become effective immediately upon adoption.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF BELLFLOWER THIS 27th DAY OF MARCH 2023 .

ATTEST: Mayra Ochiqui, City Clerk

APPROVED AS TO FORM: Karl H. Berger, City Attorney Sonny R. Santa Ines, Mayor
ATTACHMENT:

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City of Bellflower
Resolution No. 23-10

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Attachment A: HOME American Rescue Plan (HOME-ARP) Allocation Plan - Page 5 of 21 -

Substantial Amendment
Fiscal Year 2021-2022
Annual Action Plan

HOME-ARP Allocation Plan

DRAFT

March 27, 2023

Submitted By:

CITY OF BELLFLOWER, CALIFORNIA

Economic Development Department
Housing and Grants Division
City of Bellflower
16600 Civic Center Drive
Bellflower, California 90706
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Contents
Introduction .................................................................................................................................................. 4 Consultation ................................................................................................................................................. 5 Summary of Consultation Process ............................................................................................................. 5 List of Organizations Consulted ................................................................................................................ 5 Summary of Feedback Received ................................................................................................................ 7 Public participation ...................................................................................................................................... 7 Describe the public participation process: ................................................................................................ 7 Describe efforts to broaden public participation: ..................................................................................... 8 Summarize the comments and recommendations received throughout the public participation process either in writing, or orally at a public hearing: ......................................................................................... 8 Summarize any comments or recommendations not accepted and stat the reason why: ....................... 8 Needs Assessment and Gaps Analysis ......................................................................................................... 8 Describe the size and demographic composition of qualifying populations within the PJ’s boundaries: . 9 Homeless as defined in 24 CFR 91.5 ...................................................................................................... 9 At Risk of Homelessness as defined in 24 CFR 91.5 ............................................................................. 10 Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking, as defined by HUD in the Notice .......................................................................... 10 Other populations requiring services or housing assistance to prevent homelessness and other populations at greatest risk of housing instability, as defined by HUD in the Notice ......................... 10 Identify any gaps within the current shelter and housing inventory as well as the service delivery system: .................................................................................................................................................... 11 Under Section IV.4.2.ii.G of the HOME‐ARP Notice, a PJ may provide additional characteristics associated with instability and increased risk of homelessness in their HOME‐ARP allocation plan.

These characteristics will further refine the definition of “other populations” that are “At Greatest Risk of Housing Instability,” as established in the HOME‐ARP Notice............................................................ 11 Identify priority needs for qualifying populations: .................................................................................. 12 Explain how the PJ determined the level of need and gaps in the PJ’s shelter and housing inventory and service delivery systems based on the data presented in the plan: ........................................................ 12 HOME‐ARP Activities .................................................................................................................................. 13 Describe the method(s)that will be used for soliciting applications for funding and/or selecting developers, service providers, subrecipients and/or contractors: .......................................................... 13 - Page 8 of 21 -

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Describe whether the PJ will administer eligible activities directly: ........................................................ 13 If any portion of the PJ’s HOME‐ARP administrative funds are provided to a subrecipient or contractor prior to HUD’s acceptance of the HOME‐ARP allocation plan because the subrecipient or contractor is responsible for the administration of the PJ’s entire HOME‐ARP grant, identify the subrecipient or contractor and describe its role and responsibilities in administering all of the PJ’s HOME‐ARP program: ................................................................................................................................................. 13 Use of HOME‐ARP Funding ..................................................................................................................... 14 Describe how the PJ will distribute HOME‐ARP funds in accordance with its priority needs identified in its needs assessment and gap analysis: .................................................................................................. 14 Describe how the characteristics of the shelter and housing inventory, service delivery system, and the needs identified in the gap analysis provided a rationale for the plan to fund eligible activities: ......... 14 HOME‐ARP Production Housing Goals ...................................................................................................... 15 Estimate the number of affordable rental housing units for qualifying populations that the PJ will produce or support with its HOME‐ARP allocation: ................................................................................ 15 Preferences, Prioritization, & Limitations ................................................................................................. 15 HOME‐ARP Refinancing Guidelines ........................................................................................................... 15

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City of Bellflower
HOME‐ARP
Allocation Plan

Introduction
As part of Section 3205 of the American Rescue Plan Act of 2021 Congress appropriated $5 billion in American Rescue Plan (ARP) funds for homelessness assistance and supportive services administered through the existing Home Investment Partnerships Program (HOME). HOME‐ARP funds must be used for one or any of the established eligible activities which include (1) Administration and Planning (subject to 15% cap of allocation), (2) Acquisition, Rehabilitation, & Construction of Affordable Rental Housing, (3) Tenant‐Based Rental Assistance (TBRA), (4) Supportive Services, (5) Acquisition and Development of Non‐Congregate Shelter, and (6) Nonprofit Operating and Capacity Building Assistance (subject to 10% allocation, among others).

HOME‐ARP funds must be used on eligible activities that will benefit individuals or families of specific “qualifying populations” (QP’s). Qualifying populations, as defined by HOME‐ARP, are (1) homeless, as defined in section 103(a) of the McKinney‐Vento Homeless Assistance Act, as amended (42 U.S.C. 11302(a)) ("McKinney‐Vento"); (2) at risk of homelessness, as defined in section 401 of McKinney‐Vento; (3) fleeing, or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking; (4) part of other populations where providing supportive services or assistance would prevent a family's homelessness or would serve those with the greatest risk of housing instability; or (5) veterans and families that include a veteran family member who also meet one of the criteria (1) to (4) above.

To receive HOME‐ARP funds, the City of Bellflower must submit an allocation plan to the U.S.

Department of Housing and Urban Development (HUD). As part of the plan, the City must engage in consultation and public participation processes to develop the allocation plan. The complete HOME‐ARP plan will be submitted as a substantial amendment to the FY 2021‐2022 Annual Action Plan.

The City was allocated $1,301,749 in HOME‐ARP funding to be used in accordance with this Allocation Plan.

HOME‐ARP Eligible Activities:

1. Administration and Planning Costs;

2. Development of Rental Housing (Acquisition, Rehabilitation, Construction)

3. Development of Non‐Congregate Shelter (Acquisition, Rehabilitation, Construction);

4. Tenant‐Based Rental Assistance (TBRA);
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5. Supportive Services; and

6. Nonprofit Operating and Capacity Building Assistance

Consultation
Before developing its plan, a PJ must consult with the Continuum of Cares (CoCs) serving the jurisdiction’s geographic area, homeless and domestic violence service providers, veterans’ groups, public housing agencies (PHAs), and public or private organizations that address fair housing, civil rights, and the needs of persons with disabilities. Local PJs must consult with all PHAs (including statewide or regional PHAs) and CoCs servicing the jurisdiction.

Summary of Consultation Process
Prior to the development of the HOME‐ARP plan, the City of Bellflower consulted with public and private entities to gather the data necessary for the preparation of this Plan. These stakeholders have relevant knowledge that can speak to the needs, service gaps, and potential activities that would best benefit the qualifying populations. The City conducted public outreach beginning December 2022. The engagement efforts included resident and agency surveys.

To solicit feedback, the City of Bellflower created an inventory of all required agencies that needed to be consulted along with points of contact. The City then reached out to all identified organizations and provided them with a link to a survey where they could provide their feedback and input. The survey consisted of questions intended to quantify the perspectives of the consulted agencies and residents regarding the preferred use of the HOME‐ARP funds and the gaps in the needs of residents. The below public agencies were contacted via email or phone and were asked to participate in the survey. The City followed up with emails and calls to agencies that did not provide feedback. The City also posted the survey link on their website and social media requesting public input. The City received survey responses from December 7, 2022 until February 3, 2023.

List of Organizations Consulted
Agency/Org
Consulted Type of Agency Methods of
Consultation Feedback Received
Los Angeles
Homeless Services
Authority (LAHSA)
Continuum of Care
Lead Agency
Agency Sponsored
Virtual Session
Online Survey
Acquisitions of affordable
housing, master leasing
options and supportive
services.

Kingdom Causes Employment/Homeless Online Survey Affordable housing is most needed in the community.
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Bellflower service provider Tenant Based Rental
Assistance (TBRA) needs to be
expanded. Homeless
individuals are most at need.

Fair Housing
Foundation
Fair housing and civil
right service provider
Online Survey Tenant Based Rental
Assistance (TBRA) needs to be
expanded. Supportive services
and the development of
affordable housing is most
needed.

Transforming Life
Center
Domestic violence
support services
Online Survey Affordable housing is most
needed in the community as
well as supportive services.

Los Angeles County
Developmental
Authority (LACDA)
Public housing agency Online Survey Affordable housing is most needed in the community.

Supportive services are
needed. Individuals who are
homeless and those at‐risk of
homelessness are most at
need.

People Assisting
The Homeless
(PATH)
Homelessness Online Survey Affordable housing is most
needed in the community as
well as supportive services.

Veterans are most at need.

Mercy House: New
Hope Shelter
Homelessness/housing Online Survey Production of affordable housing, TBRA, and supportive
services are most needed in
the City.

JVS ‐SOCAL Veteran service
provider
Online Survey Creation of family shelters and
providing additional family
supportive services.

U.S. Vets –
Patriotic Hall
Veteran service
provider
Online Survey Affordable housing is most
needed in the community as
well as supportive services.
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Veteran Peer
Access Network –
LA County
Veterans service
provider including
homeless prevention
Online Survey Affordable housing is most
needed in the community. As
well as Supportive services.

Department of
Mental Health
Homeless, outreach,
veteran, disability
service provider
Online Survey Affordable housing is most
needed in the community.

Table 1: Agencies/Organization Consulted
Summary of Feedback Received
The feedback received from service providers concluded that development and preservation of affordable housing is a top priority need to address the homeless population in the City. Other identified priorities that followed included Tenant Based Rental Assistance (TBRA), and Supportive Services to address the needs for the qualifying populations. Feedback provided from each organization consulted is shown above in Table 1: Agencies/Organization Consulted.

The Los Angeles County Homeless Services Authority (LAHSA) hosted a virtual session as part of the consultation process and developed a memo where they identified their recommendations for the use of funding. LAHSA noted the top three priorities for use of funds are acquisition of affordable housing, master leasing options, and supportive services.

Public participation
 Date of public notice: March 10, 2023

 Public comment period: March 13, 2023 ‐ March 27, 2023

 Date of public hearing: March 27, 2023

Describe the public participation process:

The City of Bellflower outreached local service providers currently working with qualifying populations in the City and provided them a survey link to provide their input and feedback on use of HOME‐ARP funds. The City followed up via email and phone calls to ensure responses were obtained.

The draft HOME‐ARP plan was made available for a 15‐day review and comment period starting March 13, 2023 to March 27, 2023 via the City’s website and made available in person with the City Clerk’s office.

The City held a public hearing to hear public comments on the HOME‐ARP Allocation plan on March 27, 2023 at 7:00 p.m. in the Council Chambers.
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The City published a notice of public comment and hearing in the local newspaper, Los Cerritos Community newspaper. Public notice was also posted at various City locations, City website, and on City social media outlets.

Describe efforts to broaden public participation:

To broaden public participation, the City created a survey to gain input and feedback from residents in the community. The City made the public aware of HOME‐ARP funds and its available uses. Staff published the link on the City’s website and made multiple social media posts inviting the public to provide their input. The City also reached out to individual agencies to give them an opportunity to participate in the consultation process.

Summarize the comments and recommendations received throughout the public participation process either in writing, or orally at a public hearing:

Public comments will be updated after the meeting.

Summarize any comments or recommendations not accepted and state the reason why:

Public comments will be updated after the meeting.

Needs Assessment and Gaps Analysis
The Homeless Needs Inventory and Gap Analysis Table below was compiled using data from LAHSA’s 2022 Point In Time Homeless Count for the City of Bellflower and City data from the Continuum of Care (CoC) Housing Inventory Count. In addition, direct consultation with local community partners such as, Kingdom Causes Bellflower and the New Hope Temporary Shelter were conducted. The table demonstrates the City’s need for housing for both families and individuals. Due to the limited availability of data at the City level, homeless population data was broken down using ratios based on the City’s overall homeless count of 175 and LAHSA homeless data for Service Planning Area (SPA) 7, of which Bellflower is a part.

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Homeless Needs Inventory and Gap Analysis Table
Homeless
Current Inventory Homeless Population Gap Analysis
Family Adults Only Vets Family
HH (at
least 1
child)
Adult
HH
(w/o
child)
Vets Victims
of DV
Family Adults Only
# of
Beds
# of
Units
# of
Beds
# of
Units
# of
Beds
# of
Beds
# of
Units
# of
Beds
# of
Units
Emergency
Shelter 0 0 50 0 0
Transitional
Housing 0 3 23 0 0
Permanent
Supportive
Housing
0 0 0 0 0
Other Permanent
Housing 0 0 43 0 0
Sheltered
Homeless 9 24 2 2
Unsheltered
Homeless 1 124 4 9
Current Gap 7 -- 49 --
Suggested Data Sources: 1. Point in Time Count (PIT); 2. Continuum of Care Housing Inventory Count (HIC); 3. Consultation

Describe the size and demographic composition of qualifying populations within the PJ’s boundaries:

Homeless as defined in 24 CFR 91.5
The lead agency of the Los Angeles Continuum of Care (CoC) is the Los Angeles Homeless Services Authority (LAHSA). LAHSA is responsible for conducting annual Point in Time (PIT) counts which counts the number of people experiencing homelessness throughout Los Angeles County on a certain night.

Information is provided at different levels including Countywide, Supervisory Districts, Service Planning Areas (SPA), and City. The annual 2022 PIT determined there were 175 persons experiencing homelessness in the City of Bellflower.

The majority of the 175 people experiencing homelessness are categorized as unsheltered (109 persons), with 66 persons categorized as sheltered. Of the 66 persons sheltered, 45 persons are in Emergency Shelters and 21 persons in Transitional Housing. Of the 109 persons categorized as unsheltered, 75% or 82 persons are on the streets, 8 (7.3%) in cars, 3 (2.3%) in vans, 11 (9.7%) in RVs, and 6 (5.7%) in makeshift shelters.

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At Risk of Homelessness as defined in 24 CFR 91.5
Households at risk of homelessness are those with incomes at or below 30% AMI that lack sufficient resources or support networks to prevent homelessness, and 
 Have moved more than two times due to economic reasons in the past 60 days, or  Are doubled up with another household due to economic hardships, or  Will be evicted within 21 days, or
 Live in a hotel or motel without financial assistance from a nonprofit or government entity, or  Live in an efficiency apartment and are overcrowded, or  Are exiting a publicly funded institution or system of care.

The HUD Comprehensive Housing Affordability Strategy (CHAS) 2015‐2019 data provides information on overcrowding among households that include more than one family, by household income level. The CHAS data indicated that there are approximately 4,315 renter households and 1,005 owner households with incomes at or below 30% AMI; this means that there is a total of 5,320 households at risk of homelessness in the City.

Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking, as defined by HUD in the Notice
Information breakdown about persons experiencing or fleeing domestic violence was not available at the City level, therefore the City is using rations based on the City’s homeless count of 175 and LAHSA homeless data for SPA 7, which Bellflower is part of to determine demographics of this population.

Bellflower’s homeless population accounts for about 3.7% of SPA 7’s homeless populations of 4,781. In SPA 7 there are about 1,497 (sheltered and unsheltered) persons who have experienced domestic or intimate partner violence. Using the 3.7% ratio this means that in Bellflower, there are about 55 people who have experienced domestic or intimate partner violence.

Other populations requiring services or housing assistance to prevent homelessness and other populations at greatest risk of housing instability, as defined by HUD in the Notice Other populations, as defined by HOME‐ARP, include those who:
 Are currently housed and at risk of repeat homelessness;  Have incomes below 30% AMI and are experiencing severe housing cost burden; and  Otherwise meet the definition of at risk of homelessness and have incomes between 30% and 50% AMI
The LAHSA PIT indicated that about 11% of individuals exiting emergency shelters, or transitional or permanent housing, will return to homelessness within 12 months of any given year.

The 2015‐2019 CHAS data indicates that there are 4,315 renter households with an annual income at or - Page 16 of 21 -

Page | 11

below 30% AMI, which are at greater risk of housing instability.

Identify any gaps within the current shelter and housing inventory as well as the service delivery system:

The City of Bellflower does have a local homeless shelter, New Hope Temporary Shelter, which provides beds for up to 50 adults, however, there is still an estimated need for an additional 49 beds in the City.

Although the City does have an estimated 7 families in need of housing, it does not currently have an inventory of housing options readily available to offer for families. This is a significant gap in the City, and therefore the City has to outsource housing services to County‐wide services. This poses another potential barrier for families, as they would then need to travel outside of the City to seek housing services.

Overall, the City has an unmet need of 56 beds for persons experiencing homelessness.

Under Section IV.4.2.ii.G of the HOME‐ARP Notice, a PJ may provide additional characteristics associated with instability and increased risk of homelessness in their HOME‐ARP allocation plan. These characteristics will further refine the definition of “other populations” that are “At Greatest Risk of Housing Instability,” as established in the HOME‐ARP Notice.

To assess affordability and other types of housing needs, HUD defines four housing problems:

1. Cost burden: A household has a cost burden if its monthly housing costs (including mortgage payments, property taxes, insurance, and utilities for owners and rent and utilities for renters) exceeds 30% of monthly income.

2. Overcrowding: A household is overcrowded if there is more than one person per room, not including kitchens and bathrooms.

3. Lack of complete kitchen facilities: A household lacks complete kitchen facilities if it lacks one or more of the following: cooking facilities, refrigerator, or a sink with piped water.

4. Lack of complete plumbing facilities: A household lacks complete plumbing facilities if it lacks one or more of the following: hot and cold piped running water, a flush toilet, or a bathtub or shower.

HUD also defines four severe housing problems including:

1. Severe cost burden: more than 50% of monthly household income is spent on housing costs.

2. Severe overcrowding: more than 1.5 people per room, not including kitchens or bathrooms.

3. Lack of complete kitchen facilities as previously described above

4. Lack of complete plumbing facilities.
- Page 17 of 21 -

Page | 12

Identify priority needs for qualifying populations:

The highest priority need for the qualifying populations is the availability of affordable rental housing options in the City of Bellflower. As noted in earlier sections, the City has a bed gap of 56, as they currently have 119 beds available but a homeless population of 175. About one third of the available beds are emergency shelter beds. Increasing the availability of affordable rental housing options in the City would provide long‐term housing options to the qualifying populations.

Additionally, according to the most recent 2015‐2019 Comprehensive Housing Affordability Strategy (CHAS) data, there are 9,870 low‐income households, below 80% AMI, that experience cost burdens in the City of Bellflower. Increased cost burdens along with rising inflation costs can put low‐income renters at higher risk of homelessness. Other housing issues may increase the risk of people becoming homeless include being low‐or‐extremely low income, earning 50% or 30% or less AMI, and/or living in substandard or overcrowded conditions. In Bellflower there are 8,300 households earning 50% of AMI or below, have severe housing problems, which may include lacking a kitchen or complete plumbing, severe overcrowding, or severe cost burden. By developing affordable rental housing in the City, the City also expands on the availability of affordable housing options for those who are at risk of homelessness because of their current cost‐burdens or other severe housing problems. Providing housing of this type prevents at‐risk families in unstable housing situations from becoming homeless, and thus preserves available emergency shelter and transitional housing options for the homeless households who most need them.

Explain how the PJ determined the level of need and gaps in the PJ’s shelter and housing inventory and service delivery systems based on the data presented in the plan:

The City used multiple data sources to determine the housing and service needs of the qualifying populations. Below is a list of the sources along with a summary of how that data source was used as part of the plan:
 Los Angeles Homeless Service Authority 2022 Point in Time Homeless Count o Information was used to determine the homeless population in the City and their current living situations.
o Information was also used from the Service Planning Area 7 (SPA 7) to determine ratios for categorized data.
 Comprehensive Housing Affordability Strategy (CHAS) Data o CHAS data was used to review housing problems and needs for low‐income populations.  Continuum of Care (CoC) Homeless Assistance Programs Housing Inventory Count Report o This data was used to review the availability of beds and units available in the City.  Consultation with Stakeholders and Service providers
- Page 18 of 21 -

Page | 13

o A key piece of data that informed the identification of priority need for the qualifying populations included the consultations with key stakeholders and service providers already working with qualifying populations. Via the consultation process stakeholders, including LAHSA, identified development and preservation of affordable housing as a top priority need to address homelessness.

HOME‐ARP Activities

Describe the method(s)that will be used for soliciting applications for funding and/or selecting developers, service providers, subrecipients and/or contractors:

The City has been in talks with a local CHDO who is interested in working with the City to develop permanent supportive affordable housing. The City may solicit applications from developers for the development of affordable rental housing. If needed, a Notice of Funds Available (NOFA) or a Request for Proposals (RFP) may be issued. The NOFA and RFP, at a minimum, will specify eligible activities, eligible applicants, minimum and maximum funding amounts, application thresholds, and will provide instructions on how to submit a proposal.

Describe whether the PJ will administer eligible activities directly:

The City will administer its HOME‐ARP funds directly, maintaining responsibility for project selection and compliance with all HOME‐ARP guidelines.

If any portion of the PJ’s HOME‐ARP administrative funds are provided to a subrecipient or contractor prior to HUD’s acceptance of the HOME‐ARP allocation plan because the subrecipient or contractor is responsible for the administration of the PJ’s entire HOME‐ ARP grant, identify the subrecipient or contractor and describe its role and responsibilities in administering all of the PJ’s HOME‐ARP program:

Not applicable. The City will not allocate funds to a subrecipient or contractor to administer the entire HOME‐ARP grant.

- Page 19 of 21 -

Page | 14

Use of HOME‐ARP Funding
Funding Amount Percent of the
Grant
Statutory
Limit
Supportive Services  $ 0
Acquisition and Development of Non‐
Congregate Shelters  $ 0
Tenant Based Rental Assistance (TBRA)  $ 0
Development of Affordable Rental Housing  $ 1,106,487
Non‐Profit Operating  $ 0 0 % 5%
Non‐Profit Capacity Building  $ 0 0 % 5%
Administration and Planning $ 195,262 15 % 15%
Total HOME ARP Allocation  $ 1,301,749

Describe how the PJ will distribute HOME‐ARP funds in accordance with its priority needs identified in its needs assessment and gap analysis:

Bases on the analysis completed as part of the development of its HOME‐ARP plan, the City will distribute its funds to two activities: administration and planning, and the development of affordable rental housing. The City will use the allowable 15% (195,262) limit for administration and planning of the HOME‐ARP plan and activities and will allocate the remining 85% (1,106,487) towards the development of affordable rental housing.

Describe how the characteristics of the shelter and housing inventory, service delivery system, and the needs identified in the gap analysis provided a rationale for the plan to fund eligible activities:

Analysis of Comprehensive Housing Affordability Strategy (CHAS) data and input from stakeholders say that availability of affordable housing is a great need in the City of Bellflower. A total of 9,870 low‐ income households (below 80% AMI) in Bellflower experience cost burdens, spending more than 30% of their incomes on housing costs. In Bellflower there are also 8,300 households earning 50% of AMI or below who have severe housing problems, which may include lacking a kitchen or complete plumbing, severe overcrowding, or severe cost burdens. By developing Permanent Supportive Housing in the City, - Page 20 of 21 -

Page | 15

the City also expands on the availability of affordable housing options for those who are at risk of homelessness because of their current cost‐burdens or other sever housing problems.

Comparison of LAHSA’s PIT count from 2020 to 2022 shows that the homeless population in the City has decreased drastically from 242 in 2020, to 175 in 2022. This increase of more people becoming sheltered can be an outcome of the newly opened temporary homeless shelter in the City. The City, however, still has a housing gap of 56 beds in the number of emergency shelter, transitional housing, and permanent housing beds available to homeless adults. However, because the data shows that the existing homeless services are making an impact to the homeless population in the City, the City is focusing on long‐term options that will help continue to increase housing stability for City residents.

HOME‐ARP Production Housing Goals

Estimate the number of affordable rental housing units for qualifying populations that the PJ will produce or support with its HOME‐ARP allocation:

Based on the needs assessment and analysis of gaps with the current system for meeting homeless and supportive service needs, the City is looking to allocate its HOME‐ARP funds towards the development of affordable rental housing. The City is still in the planning phases of the project and looking for possible locations, but based on the HUD Housing Production Goal Calculation Worksheet it is estimated that at least 7 affordable units will be produced.

Preferences, Prioritization, & Limitations
The city of Bellflower does not intend to provide preferences prioritizations or limitations to any population or subpopulation.

HOME‐ARP Refinancing Guidelines
The City of Bellflower will not use HOME‐ARP funds to refinance existing debt and therefore will not establish any HOME‐ARP refinancing guidelines in this plan.

- Page 21 of 21 -

14-A

TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Tae Rhee, Finance Director/City Treasurer

SUBJECT: Consideration and possible action to receive and file Warrant Register No. 23-092, dated March 27, 2023.

DATE: March 27, 2023

EXECUTIVE SUMMARY

Section X.B of the Budget, Financial and Administrative Policies stipulates the City’s process in executing warrants for the payment of goods and services, as well as the requirement to make each warrant register a matter of public record by placing it on the City Council Agenda as a Consent Calendar item.

RECOMMENDATION

1) Receive and file Warrant Register No. 23-092; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

$2,370,658.99 in expenditures.

ATTACHMENT

Warrant Register No. 23-092 .......................................................................................... 2

Fund No.CITY OF BELLFLOWER:
010 General Fund 1,700,035.73$
011 General Fund Projects 6,022.05
013 DOT Highway Relinquishment Fund 905.00
022 Public Facilities Fund 49,756.34
050 Supplemental Law Enforcement Services Fund (State)982.94 070 Measure A Fund - Parks 2,074.90
100 Proposition A Fund - Transportation 2,308.57
125 Measure R Fund - Transportation / Streets 52,283.73 135 Proposition C Fund - Transportation / Streets 74,150.94 150 Air Quality Management District Fund 93,680.04
510 Economic Development Fund 2,500.00
530 Equipment Replacement Fund 7,294.50
540 GIS Update Fund 3,000.00
542 General Plan/Zoning Ordinance Update Fund 10,115.00 600 Building and Safety Fund 66,558.99
900 Community Development Block Grant Fund 20,052.04
944 Parking District No. 1 Fund 1,145.97
974 Low and Moderate Income Housing Asset Fund 24,311.48 Total Accounts Payable 2,117,178.22
Payroll Check Payments (Pay Period Ending 03/10/23)253,480.77 Total Expenditures - City 2,370,658.99$

WARRANT REGISTER FUND SUMMARY

CITY OF BELLFLOWER
(Warrant Register No. 23-092, Dated March 27, 2023)
\\sharepoint\DavWWWRoot\sites\Finance\Shared Documents\Warrant Registers\Warrant Register Cover Page Template

REPORT.: 03/20/23 City of Bellflower PAGE: 001 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: AIR04 (AIRGAS USA, LLC)

....................................................................................................................................

VENDOR.: AKE01 (AKESO OCCUPATIONAL HEALTH)

60.00 010 42012 1350 HEARING TESTS (QTY 4) ------------
Vendor's Total = 130.00
------------

....................................................................................................................................

VENDOR.: ALL12 (ALL CITY MANAGEMENT SERVICES INC.)

....................................................................................................................................

VENDOR.: AMA01 (AMAZON CAPITAL SERVICES)

....................................................................................................................................

VENDOR.: BEL02 (BELLFLOWER-SOMERSET MUTUAL WATER COMPANY)

REPORT.: 03/20/23 City of Bellflower PAGE: 002 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: BEL02 (BELLFLOWER-SOMERSET MUTUAL WATER COMPANY) ..Continue..

....................................................................................................................................

VENDOR.: BEL11 (BELLFLOWER HOME GARDEN WATER COMPANY)

....................................................................................................................................

VENDOR.: BIN01 (BRADLEY BINDER)

....................................................................................................................................

VENDOR.: BIR02 (CHRISTINA JOY PADILLA BIRKEY)

REPORT.: 03/20/23 City of Bellflower PAGE: 003 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: BIS01 (BISHOP COMPANY)

....................................................................................................................................

VENDOR.: BLU01 (BLUE DIAMOND MATERIALS)

....................................................................................................................................

VENDOR.: BNY01 (THE BANK OF NEW YORK MELLON)

....................................................................................................................................

VENDOR.: BRO01 (BROWN BOLT & NUT CORP)

REPORT.: 03/20/23 City of Bellflower PAGE: 004 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: BUM01 (MORRIS BUMPERS)

....................................................................................................................................

VENDOR.: BUR01 (BURKE,WILLIAMS & SORENSEN, LLP)

....................................................................................................................................

VENDOR.: BUT03 (BUTLER CHEMICALS, INC.)

....................................................................................................................................

VENDOR.: CA008 (CALIFORNIA-AMERICAN WATER COMPANY)

REPORT.: 03/20/23 City of Bellflower PAGE: 005 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: COR01 (CORBIN WILLITS SYSTEMS, INC)

28.13 100 42030 3500 03/23 FINANCIAL SOFTWARE SUPPORT

42.19 135 42030 3650 03/23 FINANCIAL SOFTWARE SUPPORT ------------
Vendor's Total = 1406.40
------------

....................................................................................................................................

VENDOR.: COU05 (COUNTY SANITATION DISTRICTS OF LA COUNTY)

....................................................................................................................................

VENDOR.: CRU01 (SUSAN CRUMLY)

....................................................................................................................................

VENDOR.: DEP16 (DEPARTMENT OF JUSTICE)

REPORT.: 03/20/23 City of Bellflower PAGE: 006 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: DIG04 (DIGITAL DOLPHIN SUPPLIES)

14.42 900 43100 4152 TONER/HP BLACK CF237A (QTY 1) ------------
Vendor's Total = 120.17
------------

....................................................................................................................................

VENDOR.: DUA02 (DUANE MORITA)

....................................................................................................................................

VENDOR.: DUN01 (DUNN-EDWARDS CORPORATION)

....................................................................................................................................

VENDOR.: ECK01 (ECKERSALL, LLC)

....................................................................................................................................

VENDOR.: EMP05 (EMPLOYMENT DEVELOPMENT DEPARTMENT)

REPORT.: 03/20/23 City of Bellflower PAGE: 007 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: EMP05 (EMPLOYMENT DEVELOPMENT DEPARTMENT) ..Continue..

....................................................................................................................................

VENDOR.: FAI01 (FAIR HOUSING FOUNDATION)

....................................................................................................................................

VENDOR.: FER05 (FERGUSON ENTERPRISES, LLC)

....................................................................................................................................

VENDOR.: FRO07 (FRONTIER COMMUNICATIONS)

....................................................................................................................................

VENDOR.: GLA01 (GLASBY MAINTENANCE SUPPLY)

REPORT.: 03/20/23 City of Bellflower PAGE: 008 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: GLA01 (GLASBY MAINTENANCE SUPPLY) ..Continue..

6.45 010 46020 3900 CLEANING SUPPLIES
331328A XXXXXX 03/15/23 449.23 010 46010 3900 CLEANING SUPPLIES 462.84 010 46000 8000 CLEANING SUPPLIES
449.23 010 46000 2000 CLEANING SUPPLIES
331430A XXXXXX 03/15/23 788.84 010 46010 3900 CLEANING SUPPLIES

87.65 010 46020 3900 CLEANING SUPPLIES
331474A XXXXXX 03/15/23 1702.26 125 46000 3910 CLEANING SUPPLIES ------------
Vendor's Total = 5721.88
------------

....................................................................................................................................

VENDOR.: GOL12 (GOLDEN STAR TECHNOLOGY INC. (GST))

....................................................................................................................................

VENDOR.: GRA06 (GRAINGER, INC.)

REPORT.: 03/20/23 City of Bellflower PAGE: 009 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: GRA06 (GRAINGER, INC.) ..Continue..

....................................................................................................................................

VENDOR.: GRE04 (GREATLAND CORPORATION)

....................................................................................................................................

VENDOR.: H&H02 (H & H NURSERY, INC.)

....................................................................................................................................

VENDOR.: HAS03 (HASA INC)

....................................................................................................................................

VENDOR.: INT15 (MIKE CABRERA CORPORATION)

REPORT.: 03/20/23 City of Bellflower PAGE: 010 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: IRO02 (IRON MOUNTAIN RECORDS MANAGEMENT)

....................................................................................................................................

VENDOR.: IRS02 (INTERNAL REVENUE SERVICE)

....................................................................................................................................

VENDOR.: JDL01 (JDL PACKAGING SYSTEMS, INC)

....................................................................................................................................

VENDOR.: JRU01 (J R UNIVERSAL CONSTRUCTION, INC)

REPORT.: 03/20/23 City of Bellflower PAGE: 011 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: KIN07 (KINGDOM CAUSES)

....................................................................................................................................

VENDOR.: KJS01 (KJ SERVICES ENVIRONMENTAL CONSULTING)

....................................................................................................................................

VENDOR.: KOF01 (KANIKO AND KRAMMER CORP.)

....................................................................................................................................

VENDOR.: LES00 (LESLIE'S SWIMMING POOL SUPPLIES)

REPORT.: 03/20/23 City of Bellflower PAGE: 012 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: LON02 (CITY OF LONG BEACH)

....................................................................................................................................

VENDOR.: LOS01 (LOS ANGELES COUNTY SHERIFF'S DEPARTMENT)

---- WARRANT ----- --------------------------------------- DISTRIBUTION --------------------------------------- Invoice No Number Date Amount Paid G/L Account No Ctr Description ---------- ------ -------- ------------ -------------- --- -------------------------------------------------- 231998EC XXXXXX 03/09/23 100428.32 010 42130 2200 01/23 SPECIAL ASSIGNMENT OFFICERS (X4) 25107.08 010 42173 2200 01/23 NO CALL MOTOR (X1) 82853.49 010 42153 2200 01/23 GENERAL LAW CARS (40-HOUR) (X3) 27617.83 010 42155 2200 01/23 TRAFFIC LAW CAR (40-HOUR) (X1) 410234.80 010 42152 2200 01/23 GENERAL LAW CARS (56-HOUR) X10.61 115994.76 010 42154 2200 01/23 TRAFFIC LAW CARS (56-HOUR) (X3) 35209.50 010 42130 2200 01/23 GROWTH DEPUTY (X2) 38664.92 135 42117 3600 01/23 TRANSIT OFFICER (56-HR) TRAFFIC (X1) 23288.25 010 42150 2200 01/23 SPECIAL ASSIGNMENT SERGEANT (X1)* 35209.50 010 42165 2200 01/23 NO RELIEF GRANT CARS (40-HR) (X2) 982.94 050 47300 2150 01/23 MDC DATA & MAINTENANCE ONLY (X7) 232145DL XXXXXX 03/09/23 29511.72 010 42164 2200 01/05-27/23 OT LAW ENFORCEMENT/CRIME SUPPRESSION 232146DL XXXXXX 03/09/23 172.08 010 42161 2200 01/14/23 OT LAW ENFORCEMENT/TRAFFIC ENFORCEMENT 232181EC XXXXXX 03/09/23 3729.54 010 42182 2200 01/23 LASD HELICOPTER SUPPORT ------------
Vendor's Total = 929004.73
------------

....................................................................................................................................

VENDOR.: LOS03 (LOS ANGELES COUNTY/DEPT.OF PUBLIC WORKS)

....................................................................................................................................

VENDOR.: LOS29 (LOS ANGELES COUNTY SAFER ESCROW ACCOUNT)

REPORT.: 03/20/23 City of Bellflower PAGE: 013 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: LOS29 (LOS ANGELES COUNTY SAFER ESCROW ACCOUNT) ..Continue..

---- WARRANT ----- --------------------------------------- DISTRIBUTION --------------------------------------- Invoice No Number Date Amount Paid G/L Account No Ctr Description ---------- ------ -------- ------------ -------------- --- -------------------------------------------------- 231998EC XXXXXX 03/09/23 2761.78 010 42173 2200 01/23 LIAB.INS/NO CALL MOTOR (X1) 9113.88 010 42153 2200 01/23 LIAB.INS/GENERAL LAW CARS (40-HOUR) (X3) 3037.96 010 42155 2200 01/23 LIAB.INS/TRAFFIC LAW CAR (40-HOUR) (X1) 45125.83 010 42152 2200 01/23 LIAB.INS/GENERAL LAW CARS (56-HOUR)X10.61 12759.42 010 42154 2200 01/23 LIAB.INS/TRAFFIC LAW CARS (56-HOUR) (X3) 3873.05 010 42130 2200 01/23 LIAB.INS/GROWTH DEPUTY (X2) 4253.14 135 42117 3600 01/23 LIAB.INS/TRANSIT OFFICER (56-HR) TRAFFIC(X1) 3873.04 010 42165 2200 01/23 LIAB.INS/NO RELIEF GRANT CARS (40-HR)(X2) 232145DL XXXXXX 03/09/23 3246.29 010 42164 2200 01/05-27/23 LIAB.INS/OT LAW ENF/CRIME SUPPRESSION 232146DL XXXXXX 03/09/23 18.93 010 42161 2200 01/14/23 LIAB.INS/OT LAW ENF/TRAFFIC ENFORCEMENT 232181EC XXXXXX 03/09/23 410.25 010 42182 2200 01/23 LIABILITY INSURANCE/LASD HELICOPTER SUPPORT ------------
Vendor's Total = 99520.69
------------

....................................................................................................................................

VENDOR.: LOS50 (LOS CERRITOS COMMUNITY NEWS)

....................................................................................................................................

VENDOR.: MAL10 (MALMER STRAPPING CO.)

....................................................................................................................................

VENDOR.: MEN06 (WILLIAM J MENDES)

REPORT.: 03/20/23 City of Bellflower PAGE: 014 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: MOS01 (MOSS, LEVY & HARTZHEIM, LLP)

....................................................................................................................................

VENDOR.: MSA02 (MUNICIPAL DENTAL POOL)

....................................................................................................................................

VENDOR.: MWI01 (M. WILSON COMPANY CONTRACTORS, INC.)

....................................................................................................................................

VENDOR.: NAT24 (NATIONAL DEMOLITION CONTRACTORS)

....................................................................................................................................

VENDOR.: NAT34 (72 HR LLC.)

REPORT.: 03/20/23 City of Bellflower PAGE: 015 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: NAT34 (72 HR LLC.) ..Continue..

....................................................................................................................................

VENDOR.: NAT42 (NATIONAL COMMUNITY RENAISSANCE OF CA)

....................................................................................................................................

VENDOR.: NV501 (NV5,INC.)

....................................................................................................................................

VENDOR.: OCE01 (OCEAN BLUE ENVIRONMENTAL SERVICES, INC.)

....................................................................................................................................

VENDOR.: OMN01 (OMNI ENTERPRISE)

REPORT.: 03/20/23 City of Bellflower PAGE: 016 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: OMN01 (OMNI ENTERPRISE) ..Continue..

....................................................................................................................................

VENDOR.: ONE02 (O'NEIL VENTURES, INC.)

....................................................................................................................................

VENDOR.: ONG01 (OSCAR NERI)

....................................................................................................................................

VENDOR.: PAC23 (PACIFIC PRODUCTION SERVICES, LLC.)

REPORT.: 03/20/23 City of Bellflower PAGE: 017 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: PERS0 (PUBLIC EMPLOYEES' RETIREMENT SYSTEM)

....................................................................................................................................

VENDOR.: PERS1 (PUBLIC EMPLOYEES' RETIREMENT SYSTEM)

....................................................................................................................................

VENDOR.: PRE26 (PRETTY SMART)

....................................................................................................................................

VENDOR.: RAY01 (RAYVERN LIGHTING SUPPLY COMPANY, INC)

REPORT.: 03/20/23 City of Bellflower PAGE: 018 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: RES03 (RESOURCE BUILDING MATERIALS,INC.)

....................................................................................................................................

VENDOR.: REV04 (REVIZE LLC)

....................................................................................................................................

VENDOR.: RIC03 (RICOH USA INC.)

55.79 010 43100 5000 02/23 RICOH COPIES/COLOR/SIMMS PARK

15.26 010 43100 3000 02/23 RICOH COPIES/B&W/PUBLIC WORKS 110.57 010 43100 3000 02/23 RICOH COPIES/COLOR/PUBLIC WORKS

49.40 010 43100 8000 02/23 RICOH COPIES/B&W/2ND FL/CITY HALL 176.83 010 43100 8000 02/23 RICOH COPIES/COLOR/2ND FL/CITY HALL

68.96 010 43100 2000 02/23 RICOH COPIES/B&W/PUBLIC SAFETY

58.64 010 43100 2000 02/23 RICOH COPIES/COLOR/PUBLIC SAFETY

10.13 010 43100 8000 02/23 RICOH COPIES/B&W/1ST FL/CITY HALL 108.09 010 43100 8000 02/23 RICOH COPIES/COLOR/1ST FL/CITY HALL ------------
Vendor's Total = 677.41
------------

....................................................................................................................................

VENDOR.: RON03 (RONSMAINTENANCE INC)

REPORT.: 03/20/23 City of Bellflower PAGE: 019 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: SAF11 (SAFEbuilt,LLC)

....................................................................................................................................

VENDOR.: SAN11 (CITY OF SANTA FE SPRINGS)

....................................................................................................................................

VENDOR.: SCS02 (S.C. SIGNS & SUPPLIES LLC)

....................................................................................................................................

VENDOR.: SEA04 (SEA-CLEAR POOLS,INC.)

....................................................................................................................................

VENDOR.: SEA06 (MEISTER SEALCOAT & SUPPLIES LLC)

REPORT.: 03/20/23 City of Bellflower PAGE: 020 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: SHE10 (GAIL P SHEPPARD-CAPRIETTA)

....................................................................................................................................

VENDOR.: SMA01 (SMART AND FINAL)

....................................................................................................................................

VENDOR.: SMA03 (SMART & FINAL)

....................................................................................................................................

VENDOR.: SOU01 (SOUTHERN CALIFORNIA EDISON)

....................................................................................................................................

VENDOR.: STA26 (STAPLES BUSINESS ADVANTAGE)

REPORT.: 03/20/23 City of Bellflower PAGE: 021 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: STA26 (STAPLES BUSINESS ADVANTAGE) ..Continue..

....................................................................................................................................

VENDOR.: STA52 (STANDARD INSURANCE COMPANY)

....................................................................................................................................

VENDOR.: TAY01 (TAYLOR SECURITY SYSTEMS,INC.)

....................................................................................................................................

VENDOR.: TIM04 (TIME WARNER CABLE)

....................................................................................................................................

VENDOR.: TIT01 (TITAN ENVIRONMENTAL SOLUTIONS, INC.)

REPORT.: 03/20/23 City of Bellflower PAGE: 022 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: TOT01 (TOTAL COMPENSATION SYSTEMS, INC.)

....................................................................................................................................

VENDOR.: TYL01 (TYLER TECHNOLOGIES, INC.)

....................................................................................................................................

VENDOR.: UND01 (UNDERGROUND SERVICE ALERT OF SOUTHERN CA)

....................................................................................................................................

VENDOR.: VIS01 (VISTA PAINT CORPORATION)

....................................................................................................................................

VENDOR.: VOY02 (VOYA RETIREMENT INS & ANNUITY CO - 457)

REPORT.: 03/20/23 City of Bellflower PAGE: 023 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: VOY02 (VOYA RETIREMENT INS & ANNUITY CO - 457) ..Continue..

....................................................................................................................................

VENDOR.: VOY03 (VOYA RETIREMENT INS & ANNUITY CO - 401a)

....................................................................................................................................

VENDOR.: VOY04 (VOYA RETIREMENT INS & ANNUITY - 457 ROTH)

....................................................................................................................................

VENDOR.: WIL25 (ROBERT WILSON)

....................................................................................................................................

VENDOR.: ZAC00 (SHERRIE A. ZACHAU)

REPORT.: 03/20/23 City of Bellflower PAGE: 024 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: \AME1 (AMERICAN RENTALS, INC.)

....................................................................................................................................

VENDOR.: \ARE1 (DISASTER MANAGEMENT AREA E)

....................................................................................................................................

VENDOR.: \BON1 (GARY J BONNET)

....................................................................................................................................

VENDOR.: \CAR3 (EDWARD CARBONELL)

....................................................................................................................................

VENDOR.: \DRA3 (AARON DRAKE)

REPORT.: 03/20/23 City of Bellflower PAGE: 025 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: \DUL2 (MARLENE DULAY)

....................................................................................................................................

VENDOR.: \ES67 (ADRIAN ESTRADA-FLORES)

....................................................................................................................................

VENDOR.: \EVE5 (EVER AFTER EVENT PRODUCTIONS, LLC)

....................................................................................................................................

VENDOR.: \FR05 (GEORGE E FRANZEN)

....................................................................................................................................

VENDOR.: \HUN0 (ALICIA HUNTER)

REPORT.: 03/20/23 City of Bellflower PAGE: 026 RUN....: 03/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: \LEY4 (CLEMENTE FRAUSTO LEYVA)

....................................................................................................................................

VENDOR.: \PAS7 (OSWALDO PASILLAS)

....................................................................................................................................

VENDOR.: \PAX3 (MELINDA PAXTON)

....................................................................................................................................

VENDOR.: \SM05 (CYNTHIA SMITH)

Report's Grand Total = 2117178.22
============

14-C
TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to approve the Minutes of the March 13, 2023, Regular Meeting of the City Council.

DATE: March 27, 2023

EXECUTIVE SUMMARY

None

RECOMMENDATION TO CITY COUNCIL

1) Approve the March 13, 2023, Regular Meeting Minutes; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

None

ATTACHMENT

Minutes of the March 13, 2023, Regular Meeting… .................... ………………………… 2

1 MINUTES

CITY OF BELLFLOWER

REGULAR MEETING OF THE BELLFLOWER CITY COUNCIL

MONDAY, MARCH 13, 2023
BELLFLOWER CITY HALL – COUNCIL CHAMBERS
5:30 P.M. CLOSED SESSION / 7:00 P.M. OPEN SESSION

5:30 P.M. – CLOSED SESSION

1 CALL TO ORDER

None

2 ROLL CALL

None

3 RECESS TO CLOSED SESSION

None

4 RECONVENE FOR OPEN SESSION

None

7:00 P.M. – OPEN SESSION

5 CALL TO ORDER

Mayor Santa Ines called the Regular Meeting to order at 7:00 p.m.

Page 1 of 8 ends

2 Bellflower City Council Minutes Item No. 6 March 13, 2023 Page 2 of 8

6 ROLL CALL

The following Members of the City Council responded present to roll call:

Mayor Sonny R. Santa Ines
Council Member Ray Dunton
Council Member Dan Koops
Council Member Victor A. Sanchez

For the record, it was moved by Council Member Koops, seconded by Council Member Sanchez, and carried without objection to excuse the absence of Mayor Pro Tem Hamada.

Staff Participants:

Jeffrey L. Stewart, City Manager
Karl H. Berger, City Attorney
Mayra Ochiqui, City Clerk
P.J. Mellana, Director of Parks & Recreation
Joel Hockman, Director of Public Safety
Len Gorecki, Assistant City Manager/Director of Public Works Travis Sais, Assistant to the City Manager
Jennifer Poole-Eidd, Management Assistant

7 INVOCATION

Council Member Victor A. Sanchez offered the Invocation.

8 PLEDGE OF ALLEGIANCE

Director of Parks & Recreation P.J. Mellana led the assembly in the Pledge of Allegiance.

9-A CITY COUNCIL ANNOUNCEMENTS

Mayor Santa Ines provided details relative to the 37 Oaks ten-course, certified program to assist local product-based merchants, which has a program application deadline of March 17, 2023.

Council Member Dunton provided details relative to the business support opportunities available through the Economic Development Department, including the monthly E-Citizen Newsletter and free ribbon cutting ceremonies.

Council Member Koops provided details relative to the Asociación Emprendedoras, which is a free eight-week program beginning on April 13, 2023.

Council Member Sanchez provided details relative to the Fair Housing Foundation’s poster contest, which has a submission deadline of April 20, 2023. 3 Bellflower City Council Minutes Item No. 9-B March 13, 2023 Page 3 of 8

9-B PRESENTATION

2023 Resident Satisfactory Survey presented by Richard Bernard of Fairbanks, Metz & Associates (FM3)

City Manager Stewart introduced Consultant Richard Bernard, Partner & Senior Vice President of Fairbanks, Metz & Associates (FM3), who 1) provided a PowerPoint presentation giving an overview of the 2023 Resident Satisfactory Survey conducted by FM3; and 2) along with City Manager Stewart, responded to Council Members’ questions.

At the request of Council Member Sanchez, Consultant Bernard confirmed that he would provide the City with a copy of the statistics requested relative to the survey participants’ age, family size, household type, number of years living in Bellflower, and other similar information.

10 PUBLIC COMMENTS

Trey Smith, Artesia Senior Center, introduced himself to the City Council as Carol Wait’s grandson who has started employment at the Artesia Senior Center, noting that he plans to attend future City Council meetings.

Cheryl Williams, resident, in response to the 2023 Resident Satisfactory Survey presentation, complimented the City’s road conditions, stating that she is acutely aware of road conditions having undergone a serious back surgery in the past, and stated that the streets were smooth in comparison to surrounding areas.

Darlene Palacios, resident, addressed the City Council with regard to 1) the 2023 Resident Satisfactory Survey presentation, stating that she would give the City a B+ rating; 2) the status of the potential installation of flashing crosswalk lights at the intersection of Rose Street and Clark Avenue; 3) parking and littering issues resulting from a cannabis dispensary in her area; 4) human trafficking, sharing that she has undergone human trafficking awareness training at her local church and believes she may have witnessed instances occurring in her area of the City; and 5) the New Hope Homeless Shelter, noting that she was not aware of the location in spite of her work matching people with resources.

In response to comments provided by Darlene Palacios, Mayor Santa Ines stated that 1) the Public Safety Department would look into the littering issue near the cannabis dispensary on Rose Street; and 2) the Los Angeles County Sherriff’s Department would be put on alert for human trafficking in that area.

4 Bellflower City Council Minutes Item No. 10 March 13, 2023 Page 4 of 8

10 PUBLIC COMMENTS – Continued

Guy Bremer, resident, addressed the City Council regarding 1) illegal bulky item dumping, predominantly at the apartment complexes on Artesia Boulevard and Woodruff Avenue, noting that Code Enforcement may be able to implement enforcement measures, such as revoking business licenses; 2) graffiti, stating that even though it is abated quickly it could be improved, noting that the City could be proactive instead of reactive, as it appears taxpayer resources are going towards painting the same walls instead of prevention; and 3) the New Hope Homeless Shelter, requesting a comprehensive report of the shelter’s operations, including success stories, data on current and past resident population, and lengths of stay.

In response to comments provided by Guy Bremer relative to a comprehensive report of the New Hope Homeless Shelter, Mayor Santa Ines requested and received confirmation from City Manager Stewart that a presentation relative to the homeless shelter would be scheduled for April 2023.

11 PUBLIC HEARINGS

None

12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION

None

13 CONSIDERATION ITEMS

A Consideration and possible action to seek direction on current Code Enforcement procedures, current Southwest Patrol deployment, and potentially hiring a part- time Sheriff’s Liaison position.

Director of Public Safety Hockman 1) provided a verbal presentation of the Staff Report; and 2) along with Assistant City Manager/Director of Public Works Gorecki, responded to Council Members’ questions.

Lengthy discussion ensued among the City Council regarding the matter.

Council Member Dunton and Mayor Santa Ines suggested that a study session be scheduled regarding the issues surrounding illegal dumping and bulky items in the parkway.

Darlene Palacios, resident, stated that 1) CR&R told her that bulky items had to be under a certain size and weight in order to be picked up and she was given the general guideline that items had to be able to be carried by one person; and 2) the City’s graffiti removal services were superb, but inquired whether the City coordinates with law enforcement, noting that she heard there were certain gangs whose graffiti seems to have proliferated the area.
5 Bellflower City Council Minutes Item No. 13-A March 13, 2023 Page 5 of 8

13 CONSIDERATION ITEMS – Continued

A Consideration and possible action to seek direction on current Code Enforcement procedures – Continued

In response to comments provided by Darlene Palacios, Assistant City Manager/ Director of Public Works Gorecki confirmed that 1) graffiti documentation is taken and shared with Public Safety on a regular and ongoing basis; and 2) he would contact CR&R (waste hauler) the following day to ask about whether there were any restrictions as to the size or weight of the bulky items that wi ll be picked-up.

Steve Martinez, resident, echoed the concerns of the previous speaker, adding that he had also encountered restrictions with large item pick-up and was told that there was a twice-per-year limitation as well.

Guy Bremer, resident, requested and received confirmation from Director Hockman that Southwest Patrol personnel were fully-armed when serving in a capacity to detain individuals, while fixed-post personnel were generally unarmed.

Mitch Haack, resident, stated that CR&R had also advised him of the twice-per- year limitation on bulky item pick-up.

In response to comments provided by Stephen Martinez and Mitch Haack, Mayor Santa Ines stated that staff would clarify if CR&R has a limit to the number of bulky item pick-ups allowed per calendar year, per account.

Priscilla Brown, resident, 1) expressed appreciation for Code Enforcement’s yellow and red tagging mechanisms; and 2) expressed concern with an elderly next-door neighbor due to a hoarding tendency that resulted in a fire approximately four months ago which caught her fence on fire, noted that the neighbor is just moving items to the backyard instead of removing them from the premises , and requested that Code Enforcement apply more assertive actions or make the violators more aware of the potential progression of an open Code Enforcement case earlier on in the matter to encourage them to remedy the situation.

In response to statements provided by Priscilla Brown, Mayor Santa Ines confirmed that Director Hockman would contact her and if she gives Code Enforcement permission onto her property, they could look over the fence into the neighbor’s yard to assess the matter.

Following lengthy discussion, it was the consensus of the City Council (Hamada absent) to direct staff to 1) maintain the current merging process for the Code Enforcement Division into the Public Safety Department; 2) maintain the current deployment level of Southwest Patrol; and 3) initiate the hiring of the part -time Sheriff’s liaison position.

6 Bellflower City Council Minutes Item No. 13-A March 13, 2023 Page 6 of 8

13 CONSIDERATION ITEMS – Continued

A Consideration and possible action to seek direction on current Code Enforcement procedures – Continued

For the record, City Manager Stewart stated that based on the discussion, staff has sufficient direction to build Southwest Patrol into the budget and he has the ability to execute the agreement with Tim Milliman for the Sheriff Liaison position .

B Consideration and possible action to provide direction for the design and use of solar-powered pedestrian and safety lights on the MTA Bike Trail and at Palm Street Park.

For the record, Council Member Koops 1) announced that he would recuse on this matter, as he owns property within 500 feet of the subject area; and 2) left the dais and Council Chambers at 9:05 p.m.

Assistant City Manager/ Director of Public Works Gorecki 1) provided a PowerPoint presentation of the Staff Report; and 2) responded to Council Members’ questions.

Lengthy discussion ensued among the City Council regarding the matter .

At the request of Council Member Sanchez, and without objection, Assistant City Manager/Director Gorecki confirmed that more light fixtures could be added to Palm Street Park or more lumens could be added to existing lighting to ensure sufficient lighting in the park.

Following discussion, it was the consensus of the City Council (Hamada absent and Koops recused) to direct staff to move forward with researching pricing and options for new solar-powered lights in the “shepherd hook” style, as well as potentially adding powder coating, custom coloring, cladding/decorative bases, and/or skirting to the preliminary estimate, and bring the matter back to the City Council for further consideration.

For the record, Council Member Koops returned to the Council Chambers and dais at 9:34 p.m.

14 CONSENT CALENDAR

For the record, Council Member Sanchez requested Item 14 -D (Resolution opposing Ballot Initiative No. 21-0042A1) be pulled for comment only.

7 Bellflower City Council Minutes Item No. 14 March 13, 2023 Page 7 of 8

14 CONSENT CALENDAR – Continued

With regard to Item 14-D (Resolution opposing Ballot Initiative No. 21-0042A1), Council Member Sanchez 1) stated that the League of California Cities presented information regarding the Taxpayer Protection and Government Accountability Act, which would amend the California Constitution and could put local government tax and fee revenues at risk for local entities if passed; 2) stated that the proposed initiative qualified for the November 2024 ballot; and 3) requested the City hold the League of California Cities’ “feet to the fire” on this issue and staff monitor the item, as it could be detrimental to the City’s success and the entire State of California.

It was moved by Council Member Koops, seconded by Council Member Sanchez, and carried by the following roll call vote, to approve the actions stipulated on the Consent Calendar:

AYES: Council Members - Sanchez, Dunton, Koops and Mayor Santa Ines

ABSENT: Council Members - Mayor Pro Tem Hamada

A Consideration and possible action to receive and file City Council Warrant Register No. 23-091, dated March 13, 2023.

Action: Received and filed Warrant Register No. 23-091.

B Consideration and possible action to adopt Resolution No. 23 -08 – A Resolution designating a citizen oversight board to oversee the expenditure of the proceeds from the sale of the Bellflower Municipal Water System through the Public Projects Fund; and establishing policies and procedures for the board.

Action: Adopted Resolution No. 23-08.

C Consideration and possible action to approve the Proposed Fiscal Year 2023-25 Budget Calendar.

Action: Approved the Proposed Fiscal Year 2023-2025 Budget Calendar.

D Consideration and possible action to consider adopting Resolution No. 23-09 – A Resolution opposing Ballot Initiative No. 21-0042A1, the Taxpayer Protection and Government Accountability Act.

Action: Adopted Resolution No. 23-09.

E Consideration and possible action to approve the Minutes of the February 27, 2023, Regular Meeting of the City Council.

Action: Approved the February 27, 2023, Regular Meeting Minutes.

8 Bellflower City Council Minutes Item No. 15 March 13, 2023 Page 8 of 8

15 COUNCIL REPORTS

Council Member Sanchez, Council Member Koops, and Mayor Santa Ines made various comments and reports.

For the record and without objection, Mayor Santa Ines requested the meeting be adjourned in memory of Lindalee Mary Iverson.

16 ADJOURNMENT

Without objection, Mayor Santa Ines adjourned the meeting at 9:43 p.m., in memory of Lindalee Mary Iverson, to the next Regular Meeting of the Bellflower City Council at 5:30 p.m. on Monday, March 27, 2023.

Sonny R. Santa Ines, Mayor
City of Bellflower

ATTEST:

Mayra Ochiqui, City Clerk
Approved: March 27, 2023

9 14-D
TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to award a contract to MSI Information Management Solutions (MSI) and authorize the City Manager to execute Agreement File No. 981.1 with MSI, in a form approved by the City Attorney, for Document Conversion and Scanning Services.

DATE: March 27, 2023

EXECUTIVE SUMMARY

On February 14, 2023, staff released a Request for Proposals (RFP) for Document Conversion and Scanning Services, which sought proposals from qualified vendors to complete two large volume projects for the Public Works Department (Project A) and the Planning and Building Services Department (Project B), as well as ongoing Citywide document conversion and scanning services. After receiving four (4) proposals and going through a review and rating process, staff is recommending MSI for the service agreement based on its experience with document conversion and scanning services, understanding of the specific requirements of our needs, and its competitive fee structure.

RECOMMENDATION TO CITY COUNCIL

1) Award an agreement to MSI and authorize the City Manager to execute Agreement File No. 981.1, in a form approved by the City Attorney; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

Proposed estimated costs associated with the large volume projects are as follows:

Project A: Public Works Department - $41,000.00
Project B: Planning and Building Services Department - $49,800.00 Monthly Ongoing Scanning: Citywide - $428.00

The following funds are allocated in the Planning and Building Services budget for these services and necessary budget amendments will be presented after contract award:

Account No. 010-42022-4100 / Document Conversion-Planning / $4,000 Account No. 600-42022-4120 / Document Conversion-Building / $10,000

Page 1 of 3 ends

-1-

Staff Report –Document Conversion and Scanning Services March 27, 2023

Page 2 of 3 ends

FISCAL IMPACT – Continued

The following funds are allocated in the Public Works Department budget for these services, as the large volume project relates to the construction of new offices and the need for the space where the maps are currently stored:

Account No. 011-47260-9000 / City Maintenance Yard Improvements / $41,000

If additional funds are needed, then the Public Works Adminsitration Contract Services Acccount No. 010-42054-3000 will be used. Necessary budget amendments for Public Works will also be presented after contract award. The estimated cost for Citywide ongoing scanning services is less definitive. Based on previous contracts for similar services for the Planning Department, we are estimating these costs to be $20,000 per year. Sufficient funds for ongoing scanning will be allocated in the 2023 – 2025 budget for each department.

DISCUSSION

In past years, the City of Bellflower entered into agreements for professional document conversion and scanning services for the Planning and Building Services Department.

The latest agreement expired in 2020. Recently, it came to the City Clerk’s attention that there were two large volume scanning projects that the Public Works Department and Planning and Building Services Department were independently interested in completing.

This need prompted discussions regarding Citywide scanning services being consolidated under the Records Management Program and overseen by the City Clerk’s Office. In gathering further information about the projects and requesting preliminary estimates from a few service providers, we learned that the estimated amounts warranted an RFP process.

The City issued a Request for Proposals (RFP) on November 16, 2022, for a new agreement. It was advertised on the City website and sent out to vendors on the City’s vendor list. On December 16, 2022, the due date, the City received three (3) proposals.

After receiving three proposals and going through a review and rating process, none of the proposals fully met the requirements of the RFP. On February 13, 2023, Staff recommended and the City Council approved that all bids be rejected and a new RFP be issued.

The City issued a new Request for Proposals (RFP) on February 14, 2023, for a new agreement. It was advertised on the City website and sent out to vendors on the City’s vendor list. On February 28, 2023, the due date, the City received four (4) proposals.

Services included in the new agreement are ongoing Citywide document conversion and scanning services, as well as the two large volume projects for the Public Works Department (Project A) and the Planning and Building Services Department (Project B).

-2-

Staff Report –Document Conversion and Scanning Services March 27, 2023

Page 3 of 3 ends

DISCUSSION – Continued

Project A - Public Works: Construction Plans; approximately 5,000 files; average of 10 pages/plan set; scanned at file-level (one electronic file per paper file); and indexed per Project Name, Specifications No.: XX/XX-XX, and Date Completed:

MM/DD/YYY.

Project B - Planning and Building Services: Building Permits, Planning Files, and Blueprints; approximately 68 boxes of records: 42 boxes of blueprints, 19 boxes of building permits, and 7 boxes of planning files; scanned at file-level (one electronic file per paper file); and indexed by Address, Street Name, APN, and Case Number/Permit Number.

Based on the proposal evaluations, MSI was determined to be the highest rated proposer.

The following are the final ratings for the four proposers:

Evaluation Criteria
ECS
Imaging,
Inc.

Iron
Mountain
Information
Management,
LLC

MSI CA,
LLC
ViaTRON
Systems,
Inc.

1. Contractor’s understanding of
scope of work (15%) 13.2 13.2 12 13.4

2. Contractor’s approach to
performing the tasks defined in the
scope of work (15%)
13 14.2 13.8 13.2

3. Capability of firm and key project
personnel to handle the project in
terms of workload, experience, and
efficient staff utilization (25%)

20.2 24 23 21.8

4. Meaningful experience providing
document conversion and scanning
services, including demonstrating
successful completion of similar
scanning services (25%)

23.2 23.8 24.2 23

5. Cost (20%) 16.8 8.6 19.2 18
TOTAL (100%) 86.4 83.8 92.2 89.4

The City Clerk’s Office will manage the release and return of City records from MSI and monitor the projects through completion. Professional document and scanning services will only be used for permanent records to provide for efficient ease of access for staff and preservation of the original records.

ATTACHMENTS

1. Staff Report, February 13, 2023 .................................................................................. 4

2. RFP No. CC-2023-01 for Document Conversion and Scanning Services ……………...6

3. Agreement File No. 981.1 with MSI ........................................................................... 33 -3-

TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to find all bidders to be non-responsive, reject all bids in response to proposals submitted for the City’s Request for Proposals (RFP) for document conversion and scanning services, and authorize the City Manager to issue a new Request for Proposals (RFP) No. CC-2023-01 for Document Conversion and Scanning Services.

DATE: February 13, 2023

EXECUTIVE SUMMARY

RECOMMENDATION TO CITY COUNCIL

1) Find all bidders to be non-responsive, reject all bids, direct staff to notify all bidders, and authorize the City Manager to issue RFP No. CC-2023-01; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

Preliminary estimated costs associated with the large volume projects are as follows:

Project A: Public Works Department - $80,000
Project B: Planning and Building Services Department - $40,000

The following funds are allocated in the Planning and Building Services budget for these services and necessary budget amendments will be presented at or after contract award:

Account No. 010-42022-4100 / Document Conversion-Planning / $4,000 Account No. 600-42022-4120 / Document Conversion-Building / $10,000

Page 1 of 2 ends

ATTACHMENT 1
-4-

Staff Report –Document Conversion and Scanning Services February 13, 2023

Page 2 of 2 ends

FISCAL IMPACT – Continued

The Public Works Department will use funds in the City Maintenance Yard Improvements Account No. 011-47260-9000, as the large volume project relates to the construction of new offices and the need for the space where the maps are currently stored. If additional funds are needed, then the Public Works Adminsitration Contract Services Acccount No. 010-42054-3000 will be used. Necessary budget amendments for Public Works will also be presented at or after contract award.

The estimated cost for Citywide ongoing scanning services is less definitive. Based on previous contracts for similar services for the Planning Department, we are estimating these costs to be $20,000 per year. If the RFP is authorized for release and a service provider selected, sufficient budget will be requested for ongoing services at the upcoming two-year budget cycle.

DISCUSSION

On November 16, 2022, staff released a Request for Proposals (RFP) No. CC-2022-01 for Document Conversion and Scanning Services, which sought proposals from qualified vendors to complete two large volume projects for the Public Works Department (Project A) and the Planning and Building Services Department (Project B), as well as ongoing Citywide document conversion and scanning services. On December 7, 2022, Addendum No. 1 was issued to require proposals include a sample USB or CD/Disk to ensure the Consultant is capable of providing receivables in a format that will automatically sort the indexed files into the City’s existing Laserfiche database when uploaded. On December 13, 2022, Addendum No. 2 was issued to clarify and replace “Exhibit B – Cost Proposal” in its entirety. The RFP was due and closed on December 16, 2022.

Three proposals were received from the following vendors:

ECS Imaging, Inc. (ECS)
Iron Mountain Information Management, LLC (Iron Mountain)

MSI CA, LLC (MSI)

After going through a review and rating process, staff is recommending that all bids be rejected and the City notify the vendors that submitted proposals. ECS’s proposal did not respond to the two addendums issued, and therefore deemed incomplete and unresponsive. Iron Mountain’s proposal included a variety of requested changes to the City’s standard agreement and insurance requirements and did not provide a successful Sample of Work Product requested in Addendum No. 1, and therefore deemed unresponsive. MSI’s proposal did not provide a successful Sample of Work Product requested in Addendum No. 1, and therefore deemed unresponsive.

Staff is requesting the City Council authorize the City Manager to release a new RFP for Document Conversion and Scanning Services.

ATTACHMENTS:

Notices to Reject all Bids………………………………………………………………….......3 RFP No. CC-2023-01 for Document Conversion and Scanning Services ……………....6 -5-

REQUEST FOR PROPOSALS
NO. CC-2023-01

FOR DOCUMENT CONVERSION AND SCANNING SERVICES

RELEASED: FEBRUARY 14, 2023
SUBMITTALS DUE BY: 3:30 P.M., FEBRUARY 28, 2023

CITY OF BELLFLOWER
CITY CLERK’S OFFICE
16600 CIVIC CENTER DRIVE
BELLFLOWER, CA 90706
-6-

REQUEST FOR PROPOSALS

Sealed proposals must be received before 3:30 p.m. on Tuesday, February 28, 2023, by the City Clerk’s Office for the City of Bellflower, 16600 Civic Center Dr., Bellflower, CA 90706 for document conversion and scanning services.

Parties interested in obtaining a Request for Proposals (RFP) package (at no cost) should contact the:

City Clerk’s Office
16600 Civic Center Drive
Bellflower, CA 90706
Or via telephone at (562) 804-1424, ext. 2220

Please refer to specifications for complete details and bid requirements. The specifications in this notice are a part of any contract awarded in accordance with this RFP.

Contact:

Mayra Ochiqui, City Clerk
(562) 804-1424, ext. 2222
[email protected]

-7-

City of Bellflower
RFP No. CC-2023-01: Document Conversion and Scanning Services

Page 1 of 24 ends

CITY OF BELLFLOWER

REQUEST FOR PROPOSALS
PROPOSAL NO. CC-2023-01

PROPOSALS ARE DUE: NOT LATER THAN 3:30 PM Tuesday, February 28, 2023.

The City of Bellflower (City) invites sealed proposals for: document conversion and scanning services.

1. Return original of Proposal to:

City of Bellflower
City Clerk’s Office
16600 Civic Center Dr.

Bellflower, CA 90706

2. Proposer must honor proposal prices for sixty (60) days.

3. Proposals must include this Proposal form and be signed by the vendor's authorized representative.

4. Award of a contract will be made by the City Council based upon the criteria set forth in this Request for Proposals (RFP) and will be made based upon the best qualified proposer rather than lowest price.

PROPOSER TO READ

I have read, understood, and agree to the terms and conditions on all pages of this proposal. The undersigned agrees to furnish the commodity or service stipulated on this proposal as stated above.

__________________________ ________________________________ Company Address

____________________________ ________________________________ Name (Print) Signature

____________________________ ________________________________ Company Phone No. Title of Person Signing Bid

-8-

City of Bellflower
RFP No. CC-2023-01: Document Conversion and Scanning Services

Page 2 of 24 ends

PROPOSAL INSTRUCTIONS

1. Submitting Proposals. (a) Proposals must include this form, in its entirety, in a sealed envelope with the wording “Proposal,” proposal number and closing date marked on the outside; (b) Proposals/corrections received after the closing time will not be opened. The City is not responsible for proposals not properly marked and delivered. Upon award, all submissions become a matter of public record.

2. Alternatives. Any changes or alternatives must be set forth in a letter attached to this proposal. The City has the option of accepting or rejecting any alternative proposal.

3. Currency. All references to dollar amounts in this solicitation and in vendor's response refer to United States currency.

4. Preparation. All proposals must be typed or written in black ink. Errors may be crossed out and corrected in ink, then initialed in ink by the person signing the proposal.

5. Rejection. The City may reject any or all proposals and waive irregularity in any proposal.

6. Default. In case of default by the vendor of any of the conditions of this proposal or contract resulting from this proposal, the vendor agrees that the City may procure the services from other sources and may deduct from the unpaid balance due the vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so paid, and prices paid by the City will be considered the prevailing market price at the time such purchase is made.

7. Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be received hereunder, is binding upon the City unless the City gave written consent before such assignment.

8. Sub-contractors. The Bidder must list any subcontractors that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project.

9. Indemnification. The extent of a successful contractor’s obligation to indemnify and defend the City is set forth in the sample contract attached to this RFP.

10. Bonds. When deemed necessary by the City, bid bonds must be furnished by all proposers in the amount of at least 10% of the bid to guarantee that proposers will enter into contract to furnish goods at prices stated. Likewise, a Performance Bond must be required of the successful proposer when stated in the specification (cash deposit, certified or cashier's check or money order may be substituted in lieu of either bond).

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11. Insurance. This is a contract involving services and the City requires insurance.

Insurance must be primary insurance and must name the City of Bellflower as an additional insured. Proof of insurance in the following amounts must be provided prior to contract signing; liability in the amount of $2,000,000, automotive in the amount of $1,000,000, and worker’s compensation in accordance with California law. Specific insurance requirements are set forth in the sample contract.

BIDDERS MUST SIGN AND RETURN EXHIBIT A, INSURANCE
REQUIREMENTS, WITH THEIR PROPOSAL.

12. On-Site Inspection. Aside from the on-site inspection to be conducted during the mandatory pre-proposal meeting, prospective bidders may request to conduct a follow-up on-site inspection by providing at least 48-hrs advance notice to the City’s City Clerk.

13. Off-Site Inspection. During the RFP evaluation process, the City reserves the right to conduct an off-site inspection at the prospective bidder’s facility(ies) to inspect the facility and equipment to be utilized by the prospective bidder to scan the City’s documents.

14. Proposal Rejection. The City may reject the proposal of any proposer who previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a proposer who is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any proposer who is in default of the payment of taxes, licenses or other monies due to the City of Bellflower.

15. Contract Pricing. Except as otherwise provided, price proposals must remain consistent through the term of this contract.

16. Proposal Questions.

Questions should be forwarded on letterhead to:

City of Bellflower
Mayra Ochiqui, City Clerk
16600 Civic Center Dr.

Bellflower, CA 90706
[email protected]

The last day to submit questions regarding the RFP or to conduct follow-up site visits at the City’s facilities where the documents are stored will be the Friday before the proposals are due.

17. Signature Verification Form. BIDDERS MUST SIGN AND RETURN EXHIBIT B, SIGNATURE VERIFICATION FORM, WITH THEIR PROPOSAL.

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CONTRACT SAMPLE

The successful bidder will be required to enter into the sample contract that is attached as Exhibit “E.”

STATEMENT OF WORK AND FORMAT

The City of Bellflower (City) requests proposals for the following purpose according to the terms and conditions attached. In the preparation of this Request for Proposals (RFP) the words "Bidder," "Contractor," “Vendor”, “Firm”, “Company”, and "Consultant" are used interchangeably.

1. Purpose: General services to provide document conversion and scanning services of various files in our jurisdiction for use in Laserfiche 10.3.0.457, or newer document imaging system and repository.

2. Proposal Schedule: Following is a tentative schedule of events:

Pre-Proposal Meeting / On-site Inspection

A pre-proposal meeting will be held on Wednesday, February 22, 2023 at Bellflower City Hall, 16600 Civic Center Drive, Bellflower, CA 90706.

10:00 a.m. – Bellflower City Hall, Planning Department, 16600 Civic Center Dr., Bellflower, CA 90706
10:30 a.m. – Public Works Yard, 9944 Flora Vista, Bellflower, CA 90706

Attendance at the meeting is mandatory. The meeting will include a walk-through to show prospective bidders the documents to be scanned. No submittal will be accepted from any bidders who fail to attend the pre-proposal meeting. With the exception of questions received at the pre-proposal meeting, all other questions must be submitted in writing via letter or e-mail to:

Mayra Ochiqui, City Clerk
16600 Civic Center Dr.

Bellflower, CA 90706
[email protected]

Proposal Requirements

Three copies of the proposal must be received by the City as set forth on the first page.

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Evaluation of Proposals

The proposals will be reviewed by City staff during the week of March 6, 2023.

Proposals will be evaluated based on the following qualifications criteria:

Evaluation Factor %Weight

1. Contractor’s understanding of scope of work……………………………….…..15

2. Contractor’s approach to performing the tasks defined in the scope of work…………………………………………………………………..15

3. Capability of firm and key project personnel to handle the project in terms of workload, experience, and efficient staff utilization……....25

4. Meaningful experience providing document conversion and scanning services, including demonstrating successful completion of similar scanning services……………………………………………………………….....25

5. Cost………….………………………………………………………………………20
Total 100

Recommendation to City Council for Contract Award

Interviews of the highest qualified bidders, as determined by the City may be required. The successful contractor will be selected by the City Council based upon the qualifications criteria set forth above and the City’s sole discretion. The Council is under no obligation to contract with any applicant.

3. Introduction/Background: The City currently keeps paper copies of various City records, such as building permits, construction plans, planning permits, and large maps. The City currently struggles with the lack of physical storage space needed for the preservation and organization of these paper documents, which are required to be archived and readily accessible to City staff and the public for a specified period of time. Document sizes include, but are not limited to, 8 ½” x 11”, 8 ½” x 14”, 11 x 17”, 18” x 24”, 24” x 36”, 30” x 42”, 36” x 48”, and other odd-sizes.

Documents may be printed or handwritten text, both single/double-sided, folded, stapled, wrinkled, and faded. The City currently uses Laserfiche, Version

10.3.0.457 as its records database/repository.

4. Objective(s)/Work Products: The City intends to improve the accessibility of records utilized by staff for ease of access during the normal course of business, including the fulfillment of Public Records Act requests. By increasing the number of high-quality and fully-searchable digital images of documents in the City’s records database/repository, staff will increase productivity and efficiency for the agency and public benefit. Records vary in size, format, and paper, including, but not limited to, reports, forms, photographs, drawings, diagrams, charts, graphs, blueprints, maps, and plans. Services will be provided by Contractor on an as-needed and ongoing basis.

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Additionally, there are two large scanning projects for the Planning and Building Services Department and the Public Works Department. These projects include a high volume of documents ready to be scanned:

Project B - Planning and Building Services: Building Permits, Planning Files, and Blueprints; approximately 68 boxes of records with an average of 15 files per Blueprint box, 60 files per Building Permit box, and 24 files per Planning box; scanned at file-level (one electronic file per paper file); and indexed by Address, Street Name, APN, and Case Number/Permit Number.

5. Work Statement: Contractor must be capable of providing the following services:

1) Coordinate with staff to pick-up documents from City Hall, 16600 Civic Center Drive, Bellflower, CA 90706 and performing all scanning services off-site.

2) Store all documents taken off-site in a safe and secure location in an environmentally controlled setting, in which weather, fire, or other potential risks will be avoided.

3) Prepare the documents for scanning; including disassembling (un-stapling), scanning, and reassembling (re-stapling) all documents in the manner and order in which they were received.

4) Scan all documents on a one-to-one scale in color, grayscale, or black and white, depending on the need, with a resolution of 300 dpi in a TIFF format compatible with Laserfiche, Version 10.3.0.457.

5) Create a searchable database and provide receivables via USB or CD/DVD using Laserfiche, Version 10.3.0.457, as the platform.

6) Index all scanned files using the City’s standardized nomenclature, as provided by staff.

7) OCR (Optical Character Recognition) all scanned files.

8) Ensure next working day delivery of any document(s) that is out for scanning services and requested by City staff.

9) Quality control of all scanned images to ensure quality and accuracy.

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10) Deliver the USB or CD/DVD and hardcopy files to back to City Hall upon completion of each scan order.

11) Include an estimated cost of Additional Projects (as described in No. 4 above) and a fee schedule for scanning of newly created records (as needed, ongoing services).

12) Re-scan all necessary documents at no additional cost in the event of unsatisfactory work or errors.

13) Provide labor, equipment, tools, fuel, materials, insurance, bonds, supervision, and all other items needed to deliver exceptional document conversion and scanning services, acceptable to the City’s standards.

6. Required Qualifications: Digital scans must be compatible with Laserfiche Version 10.3.0.457 for purposes of importing data into the City’s existing records database/repository. Scanned images must be indexed per the City’s standard nomenclature, high-quality, quality checked, and OCR’d for full search capability.

7. Time Schedule:

The initial term of this Agreement will be for a period, ending December 31, 2024, with three one-year extensions at the City’s option.

Additional Projects. Additional scanning projects for the Public Works Department and Planning and Building Services Department, as described in No. 4 Objective(s)/Work Products above, are a priority and must be completed as follows:

Project A - Public Works: within three months of executing the Agreement; and Project B - Planning and Building Services: within six months of executing the Agreement.

8. Response Submittal Requirements.

(a) CONTENTS OF PROPOSAL

Submitted proposals must follow the format outlined below and all requested information must be supplied. Failure to submit proposals in the required format will result in elimination from proposal evaluation.

FORMAT

Each proposal must be submitted in two parts:

Part I must relate to the Technical Proposal
Part II must relate to the Cost Proposal
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PART I - TECHNICAL PROPOSAL [Submit those with boxes checked below]

☒Cover Letter - Must include the name, address, and telephone number of the company, and be signed by the person or persons authorized to represent the firm.

☒Table of Contents - Clearly identify material contained in the proposal by section and page number.

☒Introduction - Contents to be determined by contractor.

☒Project Analysis - Provide an explanation and interpretation of the challenges identified in this RFP.

☒Objective, Scope, Nature of Proposed Program - Describe the overall approach to the challenges, including the objective and scope of work to be performed by the contractor

☒Work Program - Describe the work or tasks to be performed.

☒Methodology - Describe the methodology and techniques to be employed.

☒Project Management - Describe the proposed management structure, organization of contracting group, and facilities available.

☒Assigned Personnel - Identify the principals having primary responsibility for implementing the proposal. Discuss their professional and academic backgrounds.

Provide a summary of similar work they have previously performed. List the amount of time, on a continuous basis, that each principal will spend on this project.

Describe the responsibilities and capacity of the technical personnel involved.

Substitution of project manager and/or lead personnel will not be permitted without prior written approval of the City.

☒Schedule - List the proposed schedule of activities including labor hours.

☒Program Monitoring - Describe the quality control procedures to be utilized during the project to ensure conformance with the scope of work.

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☒Subcontractors - If subcontractors are to be used, identify each of them in the proposal. Describe the work to be performed by them and the number of hours or the percentage of time they will devote to the project. Provide a list of their assigned staff, their qualifications, relationship to project management, schedule, costs, and hourly rates.

☒Contractor Capability and References - Provide a summary of the firm's relevant background experience. Discuss the applicability of such experience to this RFP.

Include examples of projects completed for other similar agencies that are of a similar nature and a contact person for each of those clients.

☒Alternative Proposals - Provide statements of alternative proposals, if any, labeled "Alternative Proposal Number One, Alternative Proposal Number Two," etc. The format of each alternative proposal submitted may be abbreviated to address just the following:
a. Work Program
b. Methodology
c. Assigned Personnel

☒Conflict of Interest - Address possible conflicts of interest with other clients affected by actions performed by the firm on behalf of the City. Although the bidder will not be automatically disqualified by reason of work performed for other parties, the City reserves the right to consider the nature and extent of such work in evaluating the proposal.

☒Sample of Work Product – Include a sample USB or CD/Disk to determine if the Consultant is capable of providing receivables via USB or CD/DVD, using Laserfiche Version 10.3.0.457 as the platform, in a format that will automatically sort the indexed files into the City’s existing Laserfiche database when uploaded.

If the City elects to receive final scans in this format, it will be included in the Scope of Work in the Agreement. See below for a sample of the existing Laserfiche database file structure. Attached to this RFP are two “Test” documents (“Test Building Permit File” and “Test Planning Case File”) to be indexed as provided on each document and prepared on a USB or CD/DVD as stated above.

The Sample of Work Product must be included with the proposal.

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PART II - COST PROPOSAL [Submit those with boxes checked below]

Name and Address: The Cost Proposal must list the name and complete address of the bidder in the upper, left-hand corner.

Cost Proposal:

☒The Cost/Price format for the proposal must be as outlined in the Exhibit C of the RFP.

☒Total cost must be clearly indicated in the Cost Proposal.

☒Costs must be itemized per the agreement for services.

☒Costs for the Additional Projects (as detailed in No. 4 Objective(s)/Work Products above) must be itemized separately from as-needed, ongoing services:

Project A: Public Works Department; and
Project B: Planning and Building Services Department.

Charges for supplies, equipment, travel, and subcontractors will be paid at cost. It is expected that general, overhead, and administrative costs are included in the hourly rate for labor. Bids submitted will be held to the total cost given in the response quote. It will be assumed that all contingencies and/or anticipated escalations are included. No additional funds will be paid above and beyond the original quote given by the selected bidder.
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(b) PROPOSAL SUBMISSION

All proposals must be submitted according to specifications set forth in Section 8 (a) - Contents of Proposal and this section. Failure to adhere to these specifications may be cause for rejection of proposal.

I. Signature. An authorized representative of the bidder MUST sign all proposals.

II. Due Date. The proposer must submit THREE (3) complete copies of the proposal in a sealed envelope, plainly marked in the upper, left-hand corner with the name and address of the bidder and the words "Request for Proposals No. CC-2022-01 – Document Conversion and Scanning Services."

Late bids/proposals will not be accepted. Any correction or resubmission done by the proposer will not extend the submittal due date.

III. Addenda. City may modify the proposal and/or issue supplementary information or guidelines relating to the RFP during the proposal preparation period.

IV. Rejection. A proposal may be deemed nonresponsive and may be immediately rejected if:

- It is received at any time after the exact date and time set for receipt of proposals and/or;
- It is not prepared in the format prescribed and/or;
- It is signed by an individual not authorized to represent the firm.

V. Disposition of Proposals. The City reserves the right to reject any or all proposals. All responses become the property of the City. One copy of the proposal must be retained for City files. Additional copies and materials will be returned only if requested and at the bidder's expense.

VI. Proposal Changes. Once submitted, proposals, including the composition of the contracting team, cannot be altered without the prior written consent of the City. All proposals constitute an offer to the City and may not be withdrawn for a period of sixty (60) days after the last day to accept proposals.

Proposals will be evaluated on the following criteria:

1. Contractor’s understanding of scope of work.

2. Contractor’s approach to performing the tasks defined in the scope of work.

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3. Capability of firm and key project personnel to handle the project in terms of workload, experience, and efficient staff utilization

4. Meaningful experience providing document conversion and scanning services, including demonstrating successful completion of similar scanning services.

5. Cost.

During the selection process, the evaluation panel may wish to interview bidders with scores above a natural break, for clarification purposes only. No new material will be permitted at this time.

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EXHIBIT A

INSURANCE REQUIREMENTS
[MUST BE SUBMITTED WITH PROJECT PROPOSAL]

To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits

Commercial general liability: $2,000,000
Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement

Commercial general liability insurance must meet or exceed the requirements of the most recent ISO-CGL Form Number. The amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by the City will be excess thereto. Such insurance must be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.

Professional liability coverage must be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” the Consultant must continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated (“extended insurance”). Such extended insurance must have the same coverage and limits as the policy that was in effect during the term of this Agreement, and cover the Consultant for all claims made by the City arising out of any errors or omissions of the Consultant, or its officers, employees or agents during the time this Agreement was in effect.

Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage.

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Exhibit A: Insurance Requirements – Continued

The Consultant will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

By signing this form, the bidder certifies that it has read, understands, and will comply with these insurance requirements if it is selected as the City’s consultant. Failure to provide this form may render the bidder’s proposal “nonresponsive.”

______________ __________________________
Date Bidder

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EXHIBIT B

SIGNATURE VERIFICATION FORM

Thank you for doing business with the City of Bellflower. Please note that the City requires verification that the person executing a contract has signature authority. Signature requirements for contracts vary depending on whether a vendor conducts business in the capacity of a corporation, general partnership, limited partnership, or as an individual.

When the contract is with a corporation, California Corporations Code § 313 requires the contract to be signed by: (a) one officer from the corporation’s “operational group” consisting of the chairman of the board, the president, or any vice president; and (b) one officer from the corporation’s “financial group” consisting of the secretary, or assistant secretary, or the chief financial officer or any assistant treasurer. Alternatively, the board of directors for the corporation can delegate signature authority to a particular individual or individuals. This is generally memorialized in a form of a resolution adopted by the board of directors. When the contract is with a consultant conducting business as a general partnership or limited partnership, the contract should be signed by at least one general partner having authority to enter into the contract on behalf of the partnership.

When the contract is with an individual, that individual must sign the contract.

To ensure that the City’s contracts are valid, this Signature Verification Form must be completed by vendors/contractors/consultants providing services to the City of Bellflower.

By completing this form, the person listed below has the authority to sign all legal binding agreements with the City of Bellflower on behalf of the company/organization listed below.

If a corporation, attach a copy of the document demonstrating signature authority to this form.

The City of Bellflower greatly appreciates your cooperation.

Date:

Type of Company/Organization:

Company/Organization Name:

Name:

Title:

Signature:

Please send the completed form to the following address:

City of Bellflower
City Clerk’s Office
16600 Civic Center Drive
Bellflower, CA 90706

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EXHIBIT C

COST PROPOSAL

AS-NEEDED, ONGOING SCANNING SERVICES (MONTHLY)
Item No. Description Estimated Qty. Unit Price Total Amount

1. Document preparation up to legal size (price per
page) 1,000 pages $ $

2. Black & white document scanning services up to
legal size 500 pages $ $

3. Color document scanning services up to legal size 500 pages $ $

4. Document preparation up to ANSI E size (price per
page) 400 pages $ $

5. Black & white document scanning services up to
ANSI E size 200 pages $ $

6. Color Document Scanning Services up to ANSI E
size 200 pages $ $

7. Indexing of documents (price per document/file) 1 document/file $ $ N/A

8. Archival USB drive or CD/DVD 1 USB/CD/DVD $ $ N/A

9. Pick-up / Delivery (per trip) 1 trip $ $ N/A
SUBTOTAL: $

PROJECT A: PUBLIC WORKS (COMPLETION IN 3 MONTHS)
Item No. Description Estimated Qty. Unit Price Total Amount

1. Document preparation up to legal size 0 $ $

2. Black & white document scanning services up to
legal size 0 $ $

3. Color document scanning services up to legal size 0 $ $

4. Document preparation up to ANSI E size (price per
page) 50,000 pages $ $

5. Black & white document scanning services up to
ANSI E size 25,000 $ $

6. Color Document Scanning Services up to ANSI E
size 25,000 $ $

7. Indexing of documents (price per document/file) 1 document/file $ $ N/A

8. Archival USB drive or CD/DVD 1 USB/CD/DVD $ $ N/A

9. Pick-up / Delivery (per trip) 1 trip $ $ N/A
SUBTOTAL: $

PROJECT B: PLANNING AND BUILDING SERVICES (COMPLETION IN 6 MONTHS) Item No. Description Estimated Qty. Unit Price Total Amount

1. Document preparation up to legal size (price per
page) 170,000 pages $ $

2. Black & white document scanning services up to
legal size 120,000 $ $

3. Color document scanning services up to legal size 50,000 $ $

4. Document preparation up to ANSI E size (price per
page) 40,000 pages $ $

5. Black & white document scanning services up to
ANSI E size 20,000 $ $

6. Color Document Scanning Services up to ANSI E
size 20,000 $ $

7. Indexing of documents (price per document/file)1 document/file $$ N/A

8. Archival USB drive or CD/DVD 1 USB/CD/DVD $$ N/A

9. Pick-up / Delivery (per trip) 1 trip $$ N/A
SUBTOTAL: $

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EXHIBIT D
SAMPLE WORK PRODUCT – TEST DOCUMENTS
(See page 9)

[BEGINS ON NEXT PAGE]

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TEST – BUILDING PERMIT FILE FOR RFP NO. CC-2022-01 Department: Building & Safety DivisionRetention Period: Permanent General Description of Records: Building Permit Files (Alondra Boulevard to Belfair Street) Destruction Eligibility Date: Permanent FOR CITY CLERK’S OFFICE USE Box No.BSXXXSKU No.BSXXX ITEM NO. DESCRIPTION OF SPECIFIC RECORDS OR FILES INCLUSIVE DATES IN FILE FROM TO AUTHORITY TO TRANSFER INACTIVE RECORDS AND RECORDS INVENTORY LIST1 Index as: 10300 Alondra Boulevard – APN: 7017-002-036 (TEST) I AUTHORIZE THE RECORDS CONTAINED HEREIN TO BE TRANSFERRED TO THE OFFSITE STORAGE FACILITY AND CITY COUNCIL APPROVED RECORDS RETENTION APPLIED. Approved: Date: (Department Head) Approved: Date: (City Clerk) Approved: Date: (City Manager) -25-

TEST – PLANNING CASE FILE FOR RFP NO. CC-2022-1 Department: Planning Division Retention Period: Permanent General Description of Records: Planning Case Files (Alondra Boulevard to Belmont Street) Destruction Eligibility Date: Permanent FOR CITY CLERK’S OFFICE USE Box No.PLXXXSKU No.PLXXX ITEM NO. DESCRIPTION OF SPECIFIC RECORDS OR FILES INCLUSIVE DATES IN FILE FROM TO AUTHORITY TO TRANSFER INACTIVE RECORDS AND RECORDS INVENTORY LIST1 Index as: 9140 Alondra Boulevard – APN: 7105-002-012 (TEST) I AUTHORIZE THE RECORDS CONTAINED HEREIN TO BE TRANSFERRED TO THE OFFSITE STORAGE FACILITY AND CITY COUNCIL APPROVED RECORDS RETENTION APPLIED. Approved: Date: (Department Head) Approved: Date: (City Clerk) Approved: Date: (City Manager) -26-

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EXHIBIT E

SAMPLE CONTRACT
[BEGINS ON NEXT PAGE]

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AGREEMENT FILE NO. XXX

SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND
[CONTRACTOR’S NAME]
FOR [INSERT TYPE OF SERVICES]
DATE:

Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of Bellflower. Only those items checked-off are MANDATORY, however if your standard policies exceed the minimum requirements please include.

Commercial general liability insurance must meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by the City will be excess thereto. Such insurance must be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.

☐ Comprehensive General Liability, including coverage for premises, products and completed operations, independent contractors, personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence. ☐ Auto Liability, including owned, non-owned and hired vehicles with at least:
☐ $1,000,000 combined limit.
☐ $100,000 - 300,000 per occurrence.
☐ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
☐ Workers’ Compensation Insurance: as required by State Statute. (Not needed if Self- employed with no employees and CONTRACTOR signs statement to this effect.)

☐ Business License: The CONTRACTOR shall agree to have a current City of Bellflower license on file at City Hall or purchase said license (at no cost to the City).

☐ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning Department, if appropriate. Call the Building & Safety Division at (562) 804-1424, ext. 2006 if you have questions.

☐ Copy of valid picture I.D. (Driver’s license etc.)

PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED

AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY PURCHASE ORDER AND COMMENCEMENT OF THE SERVICES.

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City of Bellflower
Agreement File No. XXX
[Contractor’s Name]

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Submitted by (complete all blanks):

CONTRACTOR CITY CONTACT
Name, Title: Name, Title:

Company Name: City of Bellflower
Street Address: 16600 Civic Center Drive
Bellflower, CA 90706
Phone: Phone: (562) 804-1424
Fax: Fax: (562) 925-8660
Email: Email:

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BELLFLOWER CONTRACTOR

_________________________________ ____________________________ Jeffrey L. Stewart, City Manager Name, Title

ATTEST:

_____________________________
Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

_________________________________
Karl H. Berger, City Attorney

ATTACHMENT:

Exhibit A - Terms and Conditions
Exhibit B – Term, Fee Schedule, and Scope of Services

-29-

CITY OF BELLFLOWER
AGREEMENT FILE NO. XXX

EXHIBIT A – TERMS AND CONDITIONS

1. GENERALLY. The materials, supplies, or services (collectively, “Purchase”) covered by this purchase order (“order”) must be furnished by Seller subject to all the terms and conditions contained in this order which Seller, in accepting this order, agrees to be bound by and comply with in all particulars. No other terms or conditions are binding upon the parties unless subsequently agreed to in writing. Written acceptance or shipment of all or any portion of the Purchase covered by this order constitutes unqualified acceptance of all terms and conditions in this order. The terms of any proposal referred to in this order are included and made a part of the order only to the extent it specified the Purchase ordered, the price, and the delivery, and then only to the extent that such terms are consistent with the terms and conditions of this order.

2. INSPECTION. The Purchase furnished must be exactly as specified in this order, free from all defects in Seller’s performance, design, workmanship, and materials, and, except as otherwise provided, is subject to inspection and test by City at all times and places. If, before final acceptance, any Purchase is found to be incomplete, or not as specified, City may reject it, require Seller to correct it without charge, or require delivery of such Purchase at a reduction in price that is equitable under the circumstances. If seller is unable or refuses to correct such items within a time deemed reasonable by City, City may terminate the order in whole or in part.

Seller bears all risks as to rejected Purchases and, in addition to any costs for which Seller may become liable to City under other provisions of this order, must reimburse City for all transportation costs, other related costs incurred, or payments to Seller in accordance with the terms of this order for unaccepted Purchases. Notwithstanding City’s acceptance of any Purchase, Seller is liable for latent defects, fraud, or such gross mistakes as constitute fraud.

3. CHANGES. City may make changes within the general scope of this order in drawings and specifications for specially manufactured supplies, place of delivery, method of shipment or packing of the order by giving notice to Seller and subsequently confirming such changes in writing. If such changes affect the cost of or the time required for performance of this order, an equitable adjustment in the price or delivery or both must be made. No change by Seller is allowed without City’s written approval. Any claim by Seller for an adjustment under this section must be made in writing within thirty (30) days from the date of receipt by Seller of notification of such change unless City waives this condition in writing. Nothing in this section excuses Seller from proceeding with performance of the order as changed.

4. TERMINATION. City may terminate this order at any time, either verbally or in writing, with or without cause. Should termination occur, City will pay Seller as full performance until such termination the unit or pro rata order price for the performed and accepted portion of the Purchase. City may provide written notice of termination for Seller’s default if Seller refuses or fails to comply with this order. If Seller does not cure such failure within a reasonable time period, or fails to perform the Purchase within the time specified (or allowed by extension), Seller will be liable to City for any excess costs incurred by City.

5. TIME EXTENSION. City may extend the time for completion if, in City’s sole determination, Seller was delayed because of causes beyond Seller’s control and without Seller’s fault or negligence. In the event delay was caused by City, Seller’s sole remedy is limited to recovering money actually and necessarily expended by Seller because of the delay; there is no right to recover anticipated profit.

6. REMEDIES CUMULATIVE. City’s rights and remedies under this order are not exclusive and are in addition to any rights and remedies provided by law.

7. TITLE. Title to materials and supplies purchased under this order pass directly from Seller to City upon City’s written acceptance following an actual inspection and City’s opportunity to reject.

-30-

City of Bellflower
Agreement File No. XXX
Exhibit A – Terms and Conditions

Page 2 of 2 ends

8. PAYMENT. City will pay Seller after receiving acceptable invoices for materials and supplies delivered and accepted or services rendered and accepted. City will not pay cartage, shipping, packaging or boxing expenses unless specified in this order. Drafts will not be honored.

9. INDEMNIFICATION. Seller agrees to indemnify and hold City harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of the Purchase or the order, or their performance, except for such loss or damage arising from City’s sole negligence or willful misconduct. Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the Purchase or order, or their performance, Seller will defend City (at City’s request and with counsel satisfactory to City) and indemnify City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section “City” includes City’s officers, elected officials, and employees. It is expressly understood and agreed that the foregoing provisions will survive termination of this order. The requirements as to the types and limits of insurance coverage to be maintained by Seller, and any approval of such insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Seller pursuant to this order, including, without limitation, to the provisions concerning indemnification.

10. WARRANTY. Seller agrees that the Purchase is covered by the most favorable commercial warranties the Seller gives to any customer for the same or substantially similar supplies or services, or such other more favorable warranties as is specified in this order.

Warranties will be effective notwithstanding any inspection or acceptance of the Purchase by City.

11. ASSIGNMENT. City may assign this order. Except as to any payment due under this order, Seller may not assign or subcontract the order without City’s written approval. Should City give consent, it will not relieve Seller from any obligations under this order and any transferee or subcontractor will be considered Seller’s agent.

12. INSURANCE. Seller must provide the insurance indicated on the face sheet of this order.

13. PERMITS. Seller must procure all necessary permits and licenses, and abide by all federal, state, and local laws, for performing this order.

14. INDEPENDENT CONTRACTOR. City and Seller agree that Seller will act as an independent contractor and will have control of all work and the manner in which is it performed.

Seller will be free to contract for similar service to be performed for other employers while under contract with City. Seller is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Any provision in this order that may appear to give City the right to direct Seller as to the details of doing the work or to exercise a measure of control over the work means that Seller will follow the direction of the City as to end results of the work only.

15. WAIVER. City’s review or acceptance of, or payment for, work product prepared by Seller under this order will not be construed to operate as a waiver of any rights City may have under this Agreement or of any cause of action arising from Seller’s performance. A waiver by City of any breach of any term, covenant, or condition contained in this order will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this order, whether of the same or different character.

16. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
-31-

CITY OF BELLFLOWER
AGREEMENT FILE NO. XXX

EXHIBIT B – TERM, FEE SCHEDULE, AND SCOPE OF SERVICES

Term: [Insert term]

Total Compensation: [Insert total compensation for the length of the term]

[Attached Fee Schedule and Scope of Services OR insert them below]

-32-

AGREEMENT FILE NO. 981.1

SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND

MSI INFORMATION MANAGEMENT SOLUTIONS (MSI)

FOR DOCUMENT CONVERSION AND SCANNING SERVICES
DATE: MARCH 27, 2023

☒ Comprehensive General Liability, including coverage for premises, products and completed operations, independent contractors, personal injury and contractual obligations with combined single limits of coverage of at least $2,000,000 per occurrence. ☒ Auto Liability, including owned, non-owned and hired vehicles with at least:
☒ $1,000,000 combined limit.
☐ $100,000 - 300,000 per occurrence.
☐ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
☒ Workers’ Compensation Insurance: as required by State Statute. (Not needed if Self- employed with no employees and CONTRACTOR signs statement to this effect.)

☐ Business License: The CONTRACTOR shall agree to have a current City of Bellflower license on file at City Hall or purchase said license (at no cost to the City).

☐ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning Department, if appropriate. Call the Building & Safety Division at (562) 804-1424, ext. 2006 if you have questions.

☐ Copy of valid picture I.D. (Driver’s license etc.)

PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED

AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY PURCHASE ORDER AND COMMENCEMENT OF THE SERVICES.

Page 1 of 2 ends

-33-

City of Bellflower
Agreement File No. 981.1
MSI Information Management Solutions

Page 2 of 2 ends

Submitted by (complete all blanks):

CONTRACTOR CITY CONTACT
Name, Title: Steve Lin, General
Manager Name, Title: Mayra Ochiqui, City Clerk
Company Name: MSI Imaging
Management Solutions City of Bellflower
Street Address: 1550 Valley Vista Drive,
Ste 150, Diamond Bar, CA 91765
16600 Civic Center Drive
Bellflower, CA 90706
Phone: (909) 285-0553 Phone: (562) 804-1424
Fax: N/A Fax: (562) 925-8660
Email: [email protected] Email: [email protected]

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BELLFLOWER CONTRACTOR

_________________________________ ____________________________ Jeffrey L. Stewart, City Manager Steve Lin, General Manager

ATTEST:

_____________________________
Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

_________________________________
Karl H. Berger, City Attorney

ATTACHMENT:

Exhibit A - Terms and Conditions
Exhibit B – Term, Fee Schedule, and Scope of Services

-34-

CITY OF BELLFLOWER
AGREEMENT FILE NO. 981.1

EXHIBIT A – TERMS AND CONDITIONS

6. REMEDIES CUMULATIVE. City’s rights and remedies under this order are not exclusive and are in addition to any rights and remedies provided by law.

-35-

City of Bellflower
Agreement File No. 981.1
Exhibit A – Terms and Conditions

Page 2 of 2 ends

Warranties will be effective notwithstanding any inspection or acceptance of the Purchase by City.

12. INSURANCE. Seller must provide the insurance indicated on the face sheet of this order.

13. PERMITS. Seller must procure all necessary permits and licenses, and abide by all federal, state, and local laws, for performing this order.

14. INDEPENDENT CONTRACTOR. City and Seller agree that Seller will act as an independent contractor and will have control of all work and the manner in which is it performed.

CITY OF BELLFLOWER
AGREEMENT FILE NO. 981.1

EXHIBIT B – TERM, FEE SCHEDULE, AND SCOPE OF SERVICES

Term: March 27, 2023 through December 31, 2024, with three one-year extensions at the City’s option

Total Compensation: Amount not to exceed $140,000, including the three one-year extension options

[Fee Schedule and Scope of Services Attached]

-37-

A •
441;
41s

INFORMATION MANAGEMENT SOLUTIONS

MSI CA, LLC
1550 S.Valley Vista Dr I Diamond Bar, CA 91765
W: www.msimaging.com
E: [email protected]
T: 909-285-0553
Document Conversion and Scanning Services
PROPOSAL NO. CC-2023-01
PREPARED FOR:

Mayra Ochiqui, City Clerk
City of Bellflower
City Clerk's Office
16600 Civic Center Dr.

Bellflower, CA 90706
[email protected]
-38-

CITY OF BELLFLOWER

REQUEST FOR PROPOSALS
PROPOSAL NO. CC-2023-01
PROPOSALS ARE DUE: NOT LATER THAN 3:30 PM Tuesday, February 28, 2023.

The City of Bellflower (City) invites sealed proposals for: document conversion and scanning services.

1. Return original of Proposal to:

City of Bellflower
City Clerk's Office
16600 Civic Center Dr.

Bellflower, CA 90706

2. Proposer must honor proposal prices for sixty (60) days.

3. Proposals must include this Proposal form and be signed by the vendor's authorized representative.

PROPOSER TO READ
I have read, understood, and agree to the terms and conditions on all pages of this proposal. The undersigned agrees to furnish the commodity or service stipulated on this proposal as stated above.

MSI: INformation Management Solutions 1550 Valley Vista Dr., Suite 150, Diamond Bar, CA 91765 Company Address
Steve Lin
Name (Print) Si.' ature
888-780-7226 General Manager
Company Phone No. Title of Person Signing Bid
-39-

Confidentiality Agreement - Notice to Recipients
This proposal contains proprietary and confidential information owned by MSI CA, LLC. This proposal is for informational purposes only and for the Recipient and is not authorized for distribution to anyone other than the Recipient. Recipient acknowledges and agrees that in order to protect MSI CA, LLC interest in its proprietary and confidential information,this proposal will be maintained in strict confidence and will not be disclosed to third parties or used by the Recipient for any purpose other than considering whether to enter into an agreement with MSI CA, LLC without the express written consent of MSI CA, LLC. Neither this proposal nor the information contained herein may be reproduced or used for any other purpose without permission from MSI CA, LLC.The reader acknowledges that the information provided by MSI CA, LLC in this proposal is confidential;therefore,the reader agrees not to disclose it without the express written permission of MSI CA, LLC.

It is acknowledged by the reader that information to be furnished in this proposal is in all respects confidential in nature, other than information which is in the public domain through other means and that any disclosure or use of same by the reader may cause serious harm or damage to MSI CA, LLC. and their members.

Upon request,this document is to be immediately returned to:

MSI CA, LLC
1550 S. Valley Vista Dr
Diamond Bar,CA 91765
Attn: Steve Lin
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RFP No. CC-2023-01

Page 4 of 26 ends

TABLE OF CONTENTS
PROPOSALS ARE DUE: NOT LATER THAN 3:30 PM Tuesday, February 28, 2023. 2 Confidentiality Agreement - Notice to Recipients 3
TABLE OF CONTENTS 4
EXECUTIVE SUMMARY 5
PROFILE OF FIRM 6
MSI's Extensive Experience 6
MSI's State-Of-The-Art Conversion Facility 7
Personnel Security— Background Checks and CJIS Program 7 UNDERSTANDING OF WORK 9
Document Preparation Requirements 10
Document Scanning 10
Data Entry and Quality Assurance 11
WORKFLOW 12
STAFFING PLAN & RESUMES 14
Assigned Personnel and Resumes of Key Project Members 15 PROFESSIONAL REFERENCE LISTINGS 16
CONFIDENTIAL, NOT FOR PUBLIC DISTRIBUTION 16
Counties 16
Town &City 16
Federal Government 16
References—CONFIDENTIAL, NOT FOR PUBLIC DISTRIBUTION 17 ADDITIONAL SUBMISSION INFORMATION 19
Quality Control 19
Rush Pull Requests 20
Key Partnerships and Alliances 20
EXHIBIT A 21
INSURANCE REQUIREMENTS 21
Exhibit A: Insurance Requirements—Continued 22
EXHIBIT B 23
SIGNATURE VERIFICATION FORM 23
EXHIBIT C 25
COST PROPOSAL 25
MSI CA,LLC 4 -41-

EXECUTIVE SUMMARY
Dear City of Bellflower,
Thank you for allowing us to provide you with the attached proposal for Document Conversion Services for the City of Bellflower, CA.We have thoroughly reviewed the Request for Proposal (RFP). MSI CA, LLC (MSI)fully understands the requirements and the following response is intended to portray MSI CA, LLC interest and ability to meet and exceed all the requirements set forth by City of Bellflower.

MSI CA, LLC is dedicated to its clients. MSI's experience and flexibility will allow them to meet and exceed the expectations of the City of Bellflower. We are confident that a partnership with MSI will provide the City of Bellflower with the best possible paper to digital image conversion services available.

If there were 6 things that I personally want to point out about MSI that we would love for you to pay extra attention to within this proposal, they would be:
36 Years in business. There aren't many scanning companies in the US that can claim that length of operations.

Extensive experience with digital image conversion of large format documents including construction documents such as building, grading,electrical,etc.

Multiple government contracts require MSI to undergo annual inspections and audits,our security is undeniably far beyond our competitors.

Passion for scanning. Plain and simple,we love what we do. Everyone at MSI enjoys the document imaging industry—which is why we do it every day!
Extreme Efficiency=Fast Turnaround times. While we can certainly respond to an RFP,we see places where MSI can strategize and improve a process. In this RFP,we've included some proposed plans to better approach this conversion.

Quality.MSI utilized the latest technology and equipment,as well as proven industry processing standards to ensure that each and every image and corresponding data meets or exceeds your requirements.

At MSI we are confident that we can meet and exceed your expectations. We look forward to forming a long-term and mutually rewarding partnership between the City of Bellflower and MSI CA, LLC. If you have any questions or concerns, or just need clarification on items within this response, please do not hesitate to call me at 909-285-0553 Sincerely, J I S0VENDOR
Steve Lin—Director of SalesH I PA A

MSICA, LLC CERTIFIED
1550 S.Valley Vista Dr
Diamond Bar, CA 91765
[email protected]
909-285-0553 PII CERTIFIED
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RFP No. CC-2023-01

Page 6 of 26 ends

PROFILE OF FIRM
MSI CA, LLC ("MSI") is a California Based Limited Liability Company headquartered in Diamond Bar, CA, t'"""'',,c originally founded in Colorado in 1986. MSI is a proven industry leader, providing premier conversion 30 •services for transforming all forms of media into micrographic and digital formats. We provide a broad range of back-file and day-forward document/microfilm conversion services to organizations from the Years of Service
Est.1986 public, private,federal, state, county and legal sectors.

Denver,CO

4. 4".

Conversions can be accomplished on-site, near-site, or at our company's secure processing center. MSI has developed procedures to ensure the quality and consistency of every conversion project,thereby providing the best possible products and services. MSI has established a solid reputation for providing quality conversion services to a wide variety of companies and governmental agencies.

As a Kodak Authorized Conversion Center, and utilizing best-of-breed hardware, Kodak Scanners, Canon Scanners, WideTeklTM' Large Format Scanners, Wicks and Wilson' Microfilm Scanners, NextStarTM' Microfilm Scanners,Atiz Book Scanners', Psigen", and CaptivaTM' software, MSI is able to accept client's valuable documents and transform them into high-quality electronic media TIFF or PDF)files. MSI maintains a vast array of equipment and custom software to handle multiple large conversions simultaneously and to ensure that all timeframes are met. Services cover all aspects of conversion including: preparation, scanning, indexing, enhancement/cleanup, and document reassembly. Once this conversion process is complete, the media is ready for storage and access in virtually any stand-alone, enterprise-wide electronic imaging system, or web-based image repository.

MSI's Extensive Experience
Originally focused in micrographics, MSI has nearly 30 years of experience, and has mastered the ability to convert customer documents and data and has successfully converted millions and millions of documents for their clients. In fact, MSI currently maintains projects for the Department of Interior and The Department of Justice that have been successfully running for over 5 years. These projects are for the government and require security clearance and high-quality standards. To highlight a few, large-scale,conversions:

Metropolitan Life Insurance:Over 10 million images in less than 10 weeks with 100%satisfaction.

United States Marine Corps:Over 65 million images of Microfilm and Microfiche converted in Quantico,VA.

Department ofJustice:Over 20 million images for Tribal Trust litigation.

United States Postal Service Litigation:75-100 Boxes of paper scanned daily.

MSI has completed numerous massive conversions involving paper,film, large format, book, and even photo scanning. MSI's vast experience has given them the opportunity to become extremely efficient and organized, and most importantly, MSI has successfully converted billions of images with outstanding quality. Further,MSI has never been involved in any daims or litigation against our company.

Utilizing a state-of-the-art facility specifically designed for Conversion services, best-of-breed equipment and software, and most importantly, over 30 experienced and well-trained, dedicated personnel between both locations, MSI CA is confident they can provide City of Bellflower a high-quality and cost-effective solution to meet all their document conversion and indexing requirements.

MSI CA,LLC 6 -43-

MSI's State-Of-The-Art Conversion Facility
For the imaging which can be completed at our facility, MSI can handle all the requirements for the conversion projects utilizing one of the most powerful and secure document imaging facilities in the country, located in Diamond Bar, California. This facility was designed and built specifically to create an efficient workflow for the conversion of media to a digital format in an ultra- secure environment.

MSI CA, LLC recognizes the importance of securing our customers' documents and data. MSI has taken a multi-layered approach to provide the best possible security against unauthorized access as well as damage,theft, and other physical threats.

Construction includes reinforced doorframes,concrete walls, and roof. Some key highlights of our state-of-the-art facility are:

All access points,document storage,and processing areas are monitored 24/7 via HD surveillance systems.

Entire facility monitored by advanced alarm systems with emergency responders.

RFID card access controls all access points.

Production areas are physically separated with independent RFID card access.

Non-authorized personnel must check in with an in-house developed check-in system, including verification of driver's license or other identification.

Encrypted network, both at rest and in transit.

DDOS Attack prevention and advanced network firewall penetration security.

Our data center is secured separately with restricted access and is in an interior area of our facility.All data capture and processing occurs on our client's server-based network with advanced security. MSI requires all users to log into its network using unique user accounts. All-access and processes are monitored and logged. Our network design includes advanced firewalls. Our network architecture is such that we can completely isolate production systems from other areas of operations if security requirements dictate. Our data center features conditioned power, and the facility is monitored via CCTV.

Personnel Security—Background Checks and UIS Program
Due to the sensitive nature of City of Bellflower information that will be provided to MSI under the contract,all MSI personnel who will have access to sensitive City of Bellflower information must be identified to City of Bellflower. All MSI personnel accessing City of Bellflower information under this contract must secure a sensitive clearance.

Because of existing contracts with other government agencies, MSI CA LLC is an active participant in the UIS Vendor Management Progrm. Further, MSI does not utilize any subcontractors to perform any part of the conversion services. This requirement is based on the risk level associated with the nature of the contract data. In addition,the contract must provide for additional clearances,as necessary,for any other MSI personnel who may be called upon to perform work under the contract in the future.

MSI maintains responsibility for completing the following background investigation steps:
a) Criminal Records Check. The records check shall be made through local agencies(city,county, State)where the employee has resided and worked for the past five(5)years for felonies and misdemeanors. To perform the criminal history checks the employee must have resided in the United States for the previous five(5)years. b) Employment Verification. The verification shall identify reasons for termination or resignation from prior positions during the five(5)years prior to employment under the contract. To verify employment,the employee must have resided in the United States for the previous five(5)year period.
c) Drug-Screening Test Results. The term prohibited drugs means marijuana,cocaine,opiates, phencyclidine(PCP), amphetamines,or a substance specified in Schedule 1 or Schedule 2 of the Controlled Substances Act,21 U.S.C.§811-812,unless the drug is being used as authorized by a legal prescription or other exemption under Federal,State,or local law. A laboratory certified by the U.S. Department of Health and Human Services must perform the drug test meeting the requirements of the Substance Abuse and Mental Health Services Administration. d) Verification of US Citizenship or Legal Work Status. MSI shall provide for each employee who will perform work under the contract proof of US citizenship or legal work status authorizing the employee to work in the United States. Acceptable proof -44-

RFP No. CC-2023-01

Page 8 of 26 ends

shall include a certified copy of a Birth Certificate(US citizen),copy of a Passport(US citizen),or a copy of permanent resident card or unexpired work visa from INS.
e) Education. Verification of highest level achieved (five[5]years and or highest degree obtained for each employee who will perform work under the contract
Any other derogatory information obtained in the background investigation that could undermine the efficiency of City of Bellflower or the safety of its employees.

Due to MSI's substantial work performed with government agencies such as The NIS°5747 United States Postal Service,The United States Marine Corps,The Department of Justice, and The 44,Department of Interior, MSI maintains strict personnel screening and 85-P security clearances for :A, 4 every employee
involved with these conversions.

RSONNO'
MSI CA,LLC 8 -45-

UNDERSTANDING OF WORK
MSI's primary focus is high-volume, best-quality document conversions. Services cover all aspects of conversion including monthly document pick up, document preparation (cleaning and organizing), scanning, indexing (up to ten fields of data per document), enhancement/cleanup and document return. Once this conversion process is complete,the images and data will be transferred to the MSI secure cloud repository for 24/7 access. The images and meta data will be retrained for future migrations to additional stand-alone, enterprise-wide electronic imaging system, or web-based image repositories, should the city desire to do so.

MSI's extensive span of industry participation since 1986 provides the expertise in all kinds of file conversions, for every know document management software application available, such as Hummingbird, SharePoint, Laserfiche, OnBase, PaperVision Enterprise, and ImageSilo,to name a few.

As previously mentioned, our primary focus is high-volume conversions, and we have mastered the ability to convert customer documents and data, having successfully converted millions of documents each year. MSI has completed hundreds of successful on-location conversions, including the setup of a localized capture system, deployment of personnel, and efficient conversion timeline.

Project A to be completed within 3 months of executing the agreement and Project B to be completed within 6 months of executing the agreement.

Project A—Public Works: Construction Plans; approximately 5,000 files; average of 10 pages/plan set; scanned at file-level (one electronic file per paper file); and indexed per Project Name, Specifications No.: XX/XX- XX, and Date Completed: MM/DD/YYY.

Project B—Planning and Building Services: Building Permits, Planning Files, and Blueprints; approximately 68 boxes of records with an average of 15 files per Blueprint box, 60 files per Building Permit box,and 24 files per Planning box; scanned at file-level (one electronic file per paper file); and indexed by Address, Street Name,APN, and Case Number/Permit Number.

The City currently uses Laserfiche,Version 10.3.0.457 as it's data repository.

Files need to be returned.They will be fully reassembled, re-stapled and returned to the City.

Document sizes include, but are not limited to, 8'/z"x 11", 8 '/z"x 14",11 x 17", 18"x 24", 24"x 36", 30"x 42", 36"x 48", and other odd-sizes.

Records vary in size, format, and paper, including, but not limited to, reports,forms, photographs, drawings, diagrams, charts, graphs, blueprints, maps, and plans.

To be scanned in Black&White 300 DPI with OCR(Documents need to be searchable by index name in TIFF Files type compatible with Laserfiche, Version 10.3.0.457
The index file using the City's standardized nomenclature, as provided by the City staff.

Ensure next working day delivery of any document that is out for scanning services and requested by City Staff. -46-

RFP No. CC-2023-01

Page 10 of 26 ends

Deliver USB and hardcopy of files back to the City Hall upon completion of each scan order.

Document Preparation Requirements
The Conversion Team will do all necessary preparation of the paper records to ensure high quality scanned images pursuant to the Request for Proposal.

The first step is to design and document the entire document preparation process and procedure. Once the custom procedure is created,the Document Preparation Technicians will be trained on the process by the department Operations Lead who will supervise the prep process.

The document preparation process will be completed as a combined process,with scanning.The preparation includes, but is not limited to, removal fasteners such as staples, edge bindings or binder clips, or any other fasteners,tape or otherwise secure repositionable notes (such as "post it notes), and tape smaller sized items to 8.5 x 11" blank paper. Folded documents will be straightened, and torn documents will be taped.

MSI understands that small format documents may be present within the large format documents and will be prepared in the same manner and will be tracked via bar-coded tracking. These documents will be separated from and scanned on our high- speed small format scanners.

1. Document Condition Assumptions

1.1. The general condition of your documents to be imaged is defined as follows:

1. 1.1. Combination of level 2- 3 as defined below

1. 1.2. Documents will be within rolls or sets with some loose papers

1. 1.3. Any bindings will be removed during prep

1. 1.4. Bands, staples, paper clips and binder clips may be present

1. 2. Level 1 Document Condition-- Documents in groups of at least 30 consecutive pages or the same size paper and can be automatically fed. Each group may be separated by a single band, staple, clip, index tab, post-it, and slip sheet or placed in a file folder or red well.

1.3. Level 2 Document Condition -- Documents in groups of 1-30 consecutive pages,which can be automatically fed. Each group may be separated by a single band, staple, clip, index tab, post-it, and slip sheet or placed in a file folder or red well. Computer forms in good condition. Removal from ACCO fasteners needed minimal taping, different sized documents.

1.4. Level 3 Document Condition—Though unlikely, some documents may require additional attention due to damage, ultra-light/dark information, or odd sizes. These documents will be treated with extra care. Any level 3 document work will require pre-approval from City of Bellflower prior to the start of imaging.

Document Scanning
MSI CA,LLC 10 -47-

As with every process throughout the conversion, The Conversion Team will design and document the entire scanning process and procedure. The scanning process will be completed using primarily WideTek&Kodak document scanners due to their excellent output quality, and reliability, and to ensure there is no damage to the documents.The Conversion Team will utilize multiple scanners dedicated to this project.

Due to the diverse paper colors, quality, inks,and stamps, the documents will be scanned in either single or multi-page PDF format (bi-tonal images). Color images will be scanned in color and duplex scanning will be necessary to capture information on the back of documents and the scanning system supports blank page detection and removal. Document cleanup measures, such as de-skewing,de-speckling, and other common production scanning techniques, are also required. Mylars and other clear or opaque materials will be scanned utilizing "white" background imaging guides to maximize and enhance the quality of the final image.

The Conversion Team will create a custom procedure and a custom configuration to ensure that the highest degree of quality and document integrity will be maintained. Each scanner is configured per the specifications of the project to control image reduction, size, aspect ratio, batching options, auto exposure, thresholding, and file naming conventions,just to name a few.

The scanners are being driven by a complete information capture solution that provides effective methods to coordinate, validate, and assimilate images and documents throughout the capture process. The combination of WideTek/Kodak scanners in conjunction with The Conversion Team custom capture solution allows for control and to automate the capture process specifically to the parameters set forth in the procedures for City of Bellflower.

All scanned documents will require the following;
a) 300 DPI (minimum DPI. Up to 600 to improve quality when necessary) b) PDF or TIFF File Format
c) Automated Blank Page Deletion
d) Automated Image Enhancement including deskew, despeckle, and border removal e) Page Alignment
Data Entry and Quality Assurance
All images are scanned and processed at MSI's secure Diamond Bar, CA facility(encrypted)for image processing, quality control, and output.All electronic data is stored redundantly and backed up immediately on a secured self-contained network. Images are constantly monitored both visually and electronically throughout the scanning process to obtain the highest quality. If a poor-quality image is spotted, such as polarity changes, multiple documents, skewing, etc. during the scanning process, the scanner operator will stop and rescan the image after making the proper software adjustments (if required). All scanners are thoroughly calibrated per the manufacturer specifications and under maintenance contracts with WideTek/Eastman Kodak Company to maximize run time and optimum quality. City of Bellflower will provide final file naming scheme and format. Indices to include Address,APN, Document Type, Permit Number and Description of Work.Additional data fields to include, if available, are Project Name, Building Number, Building Name, and Unit/Suite Number. -48-

RFP No. CC-2023-01

Page 12 of 26 ends

WORKFLOW
MSI will implement a 6-phase process to convert City of Bellflower's documents. Each phase will be assigned to highly trained professionals who perform these tasks daily.

Phase 1:Secure Pickup+Transportation
MSI will provide secure transportation on a schedule to be coordinated with the City. MSI-owned and operated transportation of all documents between City of Bellflower offices and our facilities and will likewise return the documents to the same using secure, MSI transportation. Secure transportation will include necessary and prudent measures as identified by MSI to protect the documents from unauthorized disclosure.

Phase 2:Custom Inventory and Tracking
Upon the arrival of all documents,MSI will log each box into a custom-developed tracking system utilized throughout the course of the conversion project. Each box will receive a unique identification number,corresponding to all the documents included within. At any moment, MSI can quickly identify where each box is located within the facility, in case of the need for a rush pull, or to track the conversion progress.

Phase 3:Document Scan+Conversion
MSI currently houses one of the largest and most efficient document scanning operations in the United States. With this state-of-the- art technology, MSI can scan more documents than any other conversion bureau in a quick amount of time. All documents will be scanned at a minimum of 300dpi. Documents will be scanned in the same format at the original(B/W in B/W;Color in Color)depending on the original document. Documents may also be scanned in greyscale if required to obtain optimal quality of each original. All documents will be auto-quality controlled and enhanced, using automated technology such as de-skew, de-speckle, density change, image brightness change,etc.

Phase 4:Document Separation&Indexing
MSI has identified in the RFP that City of Bellflower is requesting documents to be separated by Plan Set. Each plan set will be indexed with all required indices.

Phase 5:Final Export+QC
MSI has the capability to export scanned images to virtually any format,most commonly,Tiff or PDF. Additionally,MSI has worked with thousands of custom exports to ensure proper integration into any imaging system,such as OpenText,LaserFiche',and ImageSilo®,to name a few. The export process also includes the final step of Optical Character Recognition(OCR),which is an optional service that can also be run on documents to create text-searchable PDF/A documents.

Any images that do not meet our strict quality standards will be rescanned or reprocessed. MSI will make a good faith effort to obtain the best quality image. If MSI discovers poor digital images or inadequate indexing, MSI will take steps to correct the quality of the images or indexing prior to contacting City of Bellflower's project manager. If,after such efforts,the scanned image or indexing remains below MSI's stringent standards, MSI will report the problem to City of Bellflower's project manager following agreed-upon reporting procedures and intervals.

Phase 6:Delivery
MSI will deliver the digital media via USB Drive and provide access to our secure cloud-based system FilesAnywhere®.Additional methods of delivery include Secure FTP and Encrypted HDD. All documents will be returned to City of Bellflower by MSI unless City of Bellflower chooses to request that MSI securely destroy them.

MSI CA,LLC 12 -49-

Proposed Schedule
Business Days Scan Processing
off-site Prep Hours Hours QC Hours Index Hours Hours
Planning Case Files:
7 large boxes (Box Dimensions: 25"L x

12.5"W x 10"H 10 70 10 7 2 2
Blueprints:
29 large boxes (Box Dimensions: 25"L x

12.5"W x 10"H 95 58 667 8 8 2
13 vertical boxes (Box Dimensions:

16.5"L x 16.5"W x 37"H)10 84 13 13 4 2
Building permits:
16 small boxes (Box Dimensions: 16"L x
12"W x10.5"H); 10 104 16 16 5 2
3 large boxes (Box Dimensions: 25"L x

12.5"W x 10"H) 10 6 69 3 2 2
-50-

RFP No. CC-2023-01

Page 14 of 26 ends

STAFFING PLAN & RESUMES
Provided below is a breakdown of all the personnel positions that would work directly on the conversion for City of Bellflower.

Operations Manager—The Operations Manager oversees all conversion projects and personnel for MSI. With a day-to-day average of 20-30 customer projects, it is crucial to have an Operations Manager that keeps an"Eagle Eye View"over all conversions, deadlines, and quality measures. Additionally,the Operations Manager orchestrates with the Operation Leads the completion and delivery of all final products.

Operations Lead—MSI currently has multiple Operations Leads employed on staff. For each department(Warehouse, Prep, Scan, Index, QC)there is a designated Operations Lead. Each lead has been employed to lead a specific department because of their extensive experience within that department. These leads will learn specific details regarding each project settings within their department and will train and oversee the department staff on each project.

Driver/Warehouse Personnel—Driver/Warehouse personnel oversee inventory control, labeling, and tracking all incoming/outgoing project files, and are employed to run routes to/from client sites for pickup and delivery of documents and digital images.

Document Preparation Personnel eDoc Prepper)—Document prep is one of the most important positions in a conversion assembly line. A perfectly"prepped" box starts a smooth-running workflow. The document preparation team focuses on each piece of paper within a box of documents, removing bindings, staples, fasteners, moving sticky notes, fixing torn corners, straightening, and sizing documents so they'll have smooth guidance through the scanners.

Scanning Technicians—MSI has a multitude of trained Scanning Technicians. While most of our scanning equipment revolves around standard paper(8.5 x 11—11 x 17), MSI has Scanning Technicians independently trained to scan large format documents, microfilm and microfiche,aperture cards, books, ledgers, and even photos.

Data Entry/Indexing Personnel—MSI employs a large number of personnel that are dedicated to Data Entry(Indexing). While some projects require a basic "10-key"of only numerical digits, other projects require intense, Alpha-Numeric indexing of many fields. Some projects require a single field to be keyed,while others can have up to 25 fields that require"subjective coding"and an in-depth understanding of the project documents. With such a range of requirements, MSI has found it crucial to keep as many indexing personnel on staff as possible.

Quality Control Technician—Quality Control Technicians have an eye for detail. Every project receives a final QC check,where images will be randomly inspected for image quality, skew, distortion, resolution, and any other concerning graphical defects.

The QC Technician will also be responsible for verifying that all data-entry, file-naming, export settings, and any other aspect of the project were completed correctly, and meet the requirements outlined by the Operations Manager on behalf of the client.

MSI has spent three decades perfecting our staff and our process for efficiently converting client documents. Each position is dedicated to perfecting the quality and workflow for their department, and when combined,the outcome is a high-quality conversion.

MSI CA,LLC 14 -51-

Assigned Personnel and Resumes of Key Project Members
MSI has completed thousands of conversion projects, ranging from a few boxes to millions of images. With nearly 30 years in business, and collectively 100's of years of combined experience throughout personnel, MSI has one of the most efficient,time- friendly, and high-quality workflows in the industry. Not only can MSI meet the requests of City of Bellflower, MSI plans to exceed them. Meet some of the MSI team that will work closely with City of Bellflower:

Steve Lin—General Manager
[email protected] I 713.705.0806
Steve has a long history of mentoring and developing employees to become successful mid and senior managers in all departments of the organization and successfully built an award-winning national sales organization that was recognized as One of the Best Places to Work For" by the LA Business Journal.

John Garst—Manager of Operations [email protected] I 720.390.7074 John Garst has over 23 years of practical experience in the Document Management industry, as well as completing numerous training programs, and numerous electronic imaging design and implementation certifications.John maintains responsibility for day-to-day management of Document Conversion operations for MSI, as well as implementing and managing automated document imaging and information management systems for MSI's clients.

John will be one of the primary principles on the project.John has worked on many Laserfiche conversions for multiple government agencies. Most recently is the City of Bozeman (3 Departments) and the City of Federal Heights (4 Departments) Estimated John will spend 2 hours a day until the project is completed.

April Stavropoulos—Sr Sales Representative
[email protected] I 626.638.1442
April has been a part of the organization for the past 12 years. She is an optimistic and enthusiastic sales professional with over 20 years of experience. She is skilled at developing the right action plan for each of her client's unique needs and is committed to helping them choose the best products. She attributes her success to her ability to listen to customers and put their needs first. She was recognized in 2021 as Teammate of the Year by her peers.April will be the secondary point of contact for the City of Bellflower.

Manny Lopez—Account Executive
[email protected] 1909.279.0353
Manny has been a part of the organization for 1 year and has over 10 years of management experience and professional sales experience. He received his bachelor's degree in business administration from California State University Fullerton. His solutions based approach ensures partners are successful in completing their projects and finding the optimal solution to address needs.

Manny will be the primary point of contact for the City of Bellflower. -52-

RFP No. CC-2023-01

Page 16 of 26 ends

PROFESSIONAL REFERENCE LISTINGS

CONFIDENTIAL, NOT FOR PUBLIC DISTRIBUTION
MSI worked (and currently works)with several large government and private clients, delivering massive amounts of data,on time:

Counties
Adams County,CO:Combined Courts Case Files
Adams County,CO:District Attorney Case Files
Adams County,CO:Sheriff Department Inmate Files
Adams County,CO:School District 50 Student Files
Arapahoe County,CO:Judicial Files-Court Criminal
Boulder County,CO Land Use:5-Channel Microfiche Jackets Douglas County,CO:Conversion of thousands of student records,annually Eagle County,CO:Clerk and Recorder Book Conversion
Jefferson County,CO:Sheriff Department Case Files
Jefferson County,CO:Human Resources Files
Jefferson County,CO:School District Student Files
Larimer County,CO:Thousands of images for Health and Clerk Mesa County,CO:Parks Department Conversion
Montezuma County,CO:Judicial Files-Court Criminal
Pitkin County,CO: -75,000 Various Departmental Documents Routt County,CO:Book&Microfilm Scanning
Teller County,CO:Clerk and Recorder Book Conversion
Town &City
City of Aspen,CO: - One Hundred Thousand Large Format Plats City of Broomfield,CO:Attorney File Conversion
City&County of Denver,CO:Large Format Maps and Plats
City of Fort Collins, CO:Water Utility File Conversion
City of Greeley,CO:Microfilm conversion of both 16mm and 35mm film City of Longmont,CO:Tens of thousands of microfilm images converted to digital image City of Longmont,CO:Conversion of Water Department&Treatment files City of Longmont,CO: Department of Public Safety Case Files California Springs,CO:Police Department cold case file conversion Town of Carbondale,CO:Conversion of Building Department files Town of Castle Rock,CO: Large/Regular Format Drainage Utility Files Town of Estes Park,CO:Conversion of Building Department Files Town of Morrison,CO:Several thousand large format drawings and plans Town of Silverthorne, CO:Microfiche Conversion
Town of Snowmass,CO:Police Department Microfilm Conversion Federal Government
The Department of Justice:Over 5 million images of litigation documentation converted on-site The United States Navy:Millions of microfiche and microfilm images converted on-site The United States Postal Service:Converted 100 boxes(200k+ pages)of paper per day for litigation United States Marine Corps:Over 65 million images converted on-site in Quantico,VA MSI CA,LLC 16 -53-

References—CONFIDENTIAL. NOT FOR PUBLIC DISTRIBUTION
Company Name: I Contact Name:

City&County of Denver Guy Mason (Information Manager)
Address: Phone:
201 W Colfax, Denver CO 80202 720-865-8411
Dates of Service(s): Email:
2016-Present [email protected]
MSI began scanning for the City&County of Denver's Department of Public Works converting several thousand large format drawings. These drawings were more complex as most of the collection was Mylar and/or folded, requiring extra care. Shortly after completion, MSI worked with Parks &Recreation to convert extremely fragile large format documents, such as building plans, as completed, drawings, etc. MSI's reputation continues to grow and future opportunities with City&County of Denver are in planning now.

Company Name: I Contact Name:

University of California Mark Diekhoff
Address: Phone:
303) 735-6556
Dates of Service(s): Email:
2010-Present I [email protected]
MSI has worked with University of California for nearly a decade and recently was contracted as the exclusive scanning partner for the University for 5 years. From Student Records,to HR, Disability, Provost Records, etc., MSI has handled all conversions for the University!
Company Name: I Contact Name:

Denver Health—Public Health Department Kathy Root
Address: Phone:
605 Bannock Street, Denver, CO 80204 303-602-7251
Dates of Service(s): Email:
2015 I [email protected]
MSI converted vital public health records, some of which were water damaged and stored in a basement.

Denver Health had in total, approximately 450,000 images converted with MSI CA.

Company Name: I Contact Name:

The United States Marine Corps via CH2M Kim Henderson (Project Manager, CH2M) Address: Phone:
2008 Elliot Road, Quantico, VA 22134 619-272-7209
Dates of Service(s): Email:
2013-Present [email protected]
-54-

RFP No. CC-2023-01

Page 18 of 26 ends

MSI currently finalized -in conjunction with CH2M Hill and The United States Marine Corps.-a conversion of 60 Million Microfilm/Microfiche Images,through scanning and indexing of metadata to an electronic imaging database. The document collection contains vital records and personal identifiable information. MSI was not only responsible for the conversion of the images and data, but also designed and implemented an Electronic Content Management System (both Software& Hardware)to store and provide access to the entire record collection. This effort has required MSI to work with The United States Navy, The Marine Corps, CH2M Hill, The Veterans Administration,and The National Archives who will be providing the images to Ancestry.com.

Company Name: Contact Name:

The United States Postal Service Matthew Bushong (Senior Litigation Counsel) Address: Phone:
600 17th Street, Denver, CO 80202-5402 720-221-5118
Dates of Service(s): Email:
2008-Present I [email protected]
MSI currently maintains projects for The United States Postal Service Law Department that have been successfully running for five years, converting over 75 million documents, converting Tb's of electronic data from numerous formats and systems. This contract has also included custom designing and implementing various content management and document tracking and analysis solutions. These projects are for large- scale class action government litigation and require USPS security clearances, for employees, our facilities, our software, and our networks. MSI's expertise and privacy/security clearances through government projects set our service bureau apart from any other.

MSI CA,LLC 18 -55-

ADDITIONAL SUBMISSION INFORMATION
Quality Control
MSI meets and exceeds the International Organization for Standardization ('ISO') standards for image scanning, storage and retrieval as specified in ISO 32000-1:2008 and ISO 9660:1999. Following the ISO Standards, utilizing state-of-the-art equipment and software combined with almost three decades of experience,allows MSI to produce the highest level of image quality and more importantly, MSI has created a quality control system second to none in the industry. MSI will also provide a designated Quality Control Manager to oversee the Quality Control function and to act as a liaison between MSI and City of Bellflower.

MSI has implemented a structured employee-training program (which is specifically tailored to each application)to ensure that all equipment and software is utilized properly and regularly maintained. All equipment and software is configured per the specifications to control image reduction, size, aspect ratio, batching options, auto exposure,thresholding, and file naming conventions. The scanners utilized are being driven by a complete information capture solution that provides effective, efficient, and accurate methods to coordinate,validate, and assimilate images and documents throughout the capture process. This allows MSI to easily route and manage images through the required workflow modules -Capture, Image Enhancement, Indexing, QC, and Exporting. All images are scanned and routed to the MSI central server room for image processing,quality control, and output. Images are constantly monitored both visually on 27' monitors and electronically throughout the scanning process to obtain the highest quality available. If a poor-quality image is spotted, such as polarity changes, multiple documents, skewing, etc. during the scanning process,the scan operator will stop and rescan the image after making the proper software adjustments if required. All scanners are thoroughly cleaned at the beginning of each new shift and calibrated per the manufacturer specifications.

In addition, MSI follows all generally accepted standards for quality control in this industry and then takes it to the next step... a visual inspection of the images, a step to verify the original page against the corresponding image. The Quality Control Technicians will utilize custom software,which will:

Provide protection against accidental file deletion
Provide the ability to edit the order/sequence of the electronic file Search capability to find a specific doc type
Blank page removal
Review and re-scan for skewed,spotted, incorrect densities,etc.

Page rotation capabilities
Retain full image size of the original document
Any images that do not meet our strict quality standards will be rescanned or reprocessed on an individual basis to obtain the best quality image possible. If MSI discovers poor digital images or inadequate indexing performed, MSI will correct the quality of the images or indexing. If, after such efforts,the scanned image or indexing remains below MST's stringent standards, due to poor quality originals, MSI will report the problem to the City of Bellflower project manager following agreed upon reporting procedures and intervals. Any scanning that does not meet the quality requirements of this Statement of Work will be rescanned or reconverted at no cost to City of Bellflower.
-56-

RFP No. CC-2023-01

Page 20 of 26 ends

Rush Pull Requests
MSI understands that our client's documents (whether film or paper), can be the lifeblood of a company. While in possession at MSI,we want our clients to feel safe knowing that if they need a file, they'll be able to get it in a timely fashion. MSI includes up to 2 rush pulls per day for no additional charges. We will pull and scan the requested file and deliver an electronic image within 8 business hours.

That's why MSI streamlined the rush pull request process, by creating a web-driven form that alerts multiple personnel about an incoming rush pull, allowing for a highly-efficient,trackable, rush-pull system.

RUSH P. , S MADE EASY
your files,that's why we'v=-• it simve to request a rush pull ii.0INNS
r/n
VISIT MSIMAGING.COM CLICK RUSH LINK REQUEST FORM RECEIVE RUSH PULL Start by going to our Click the"Rush Pull Fill out the short form with Within 8 business hours, website at Request"link in the top details about you,your our team will pull,scan,and www.msimaging.com right corner of our website company,and the file that senc your rush pull to you you need
IWSCOVUUY WON MOW Yf-
Key Partnerships and Alliances
MSI currently is an authorized vendor, partner, or reseller for the following companies:

Cauou FU TSU "°"
L
1 LATERAL DATA
AigA PSIGEN inc.

DIGITECHMicrosoftKodalalarisSYSTEMS KOFAX
MSI CA,LLC 20 -57-

EXHIBIT A

INSURANCE REQUIREMENTS
To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability: 2,000,000
Professional liability 1,000,000
Business automobile liability 1,000,000
Workers compensation Statutory requirement
Commercial general liability insurance must meet or exceed the requirements of the most recent ISO-CGL Form Number. The amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by the City will be excess thereto. Such insurance must be on an occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.

Professional liability coverage must be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a claims made basis," the Consultant must continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated ("extended insurance"). Such extended insurance must have the same coverage and limits as the policy that was in effect during the term of this Agreement, and cover the Consultant for all claims made by the City arising out of any errors or omissions of the Consultant, or its officers, employees or agents during the time this Agreement was in effect.

Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage.
-58-

Exhibit A: Insurance Requirements—Continued
The Consultant will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.

By signing this form, the bidder certifies that it has read, understands, and will comply with these insurance requirements if it is selected as the City's consultant. Failure to provide this form may render the bidder's proposal nonresponsive."

2.27.23 Date Bidder
-59-

EXHIBIT B

SIGNATURE VERIFICATION FORM
Thank you for doing business with the City of Bellflower. Please note that the City requires verification that the person executing a contract has signature authority. Signature requirements for contracts vary depending on whether a vendor conducts business in the capacity of a corporation, general partnership, limited partnership, or as an individual. When the contract is with a corporation, California Corporations Code § 313 requires the contract to be signed by: (a) one officer from the corporation's "operational group" consisting of the chairman of the board, the president, or any vice president; and (b) one officer from the corporation's "financial group" consisting of the secretary, or assistant secretary, or the chief financial officer or any assistant treasurer. Alternatively, the board of directors for the corporation can delegate signature authority to a particular individual or individuals. This is generally memorialized in a form of a resolution adopted by the board of directors. When the contract is with a consultant conducting business as a general partnership or limited partnership, the contract should be signed by at least one general partner having authority to enter into the contract on behalf of the partnership. When the contract is with an individual, that individual must sign the contract.

To ensure that the City's contracts are valid, this Signature Verification Form must be completed by vendors/contractors/consultants providing services to the City of Bellflower.

By completing this form, the person listed below has the authority to sign all legal binding agreements with the City of Bellflower on behalf of the company/organization listed below. If a corporation, attach a copy of the document demonstrating signature authority to this form.

The City of Bellflower greatly appreciates your
cooperation.

Date: 2.27. 23
Type of Company/Organization: Data Management
Company/Organization Name: MSI: Information Management Solutions Name: Steve Lin
Title: General Manager
Signature:
-60-

Company Certification
September 12, 2022
To Whom It May Concern,
On behalf of MSI CA LLC(202116110337),we hereby confirm and certify that the following individual is an authorized officer to submit proposals and contract on behalf of MSI CA LLC.

Name: Steve Lin
Title: Head of Sales
Address: 1550 Valley Vista Drive, Ste 150
Diamond Bar, CA 91765
Contact Info: 909-285-0553 (0)
713-705-0806 (M)
[email protected]
If you have any questions, please call us at (888) 780-7226.

Best regards,
Vincent Huang
President
www.msimaging.com
-61-

EXHIBIT C

COST PROPOSAL

MSI CA LLC
1550 Valley Vista Drive, Ste 150
Diamond Bar, CA 91765

AS-NEEDED,ONGOING SCANNING SERVICES(MONTHLY)
Item No. Description Estimated Qty. Unit Price Total Amount 1 Document preparation up to legal size(price
1,000 pages $0.05 50.00
per page)
2 Black&white document scanning services
500 pages $0.05 25.00
up to legal size
3 Color document scanning services up to
500 pages $0.05 25. 00
legal size
4 Document preparation up to ANSI E size
400 pages $0.02 8.00
price per page)
Black&white document scanning services
I
5'
up to ANSI E size
200 pages $0.80 160.00
6 Color Document Scanning Services up to
200 pages $0.80 160.00
ANSI E size
Indexing of documents(price per7.
document/file)
1 document/file $ Included

8. Archival USB drive or CD/DVD 1 USB/CD/DVD $ Included

9. Pick-up/Delivery(per trip) 1 trip 165.00 SUBTOTAL: $
428.00
excluding Lines 7- 9)
PROJECT A:PUBLIC WORKS(COMPLETION IN 3 MONTHS)
Item No. Description Estimated Qty. Unit Price Total Amount

1. Document preparation up to legal size 0 0.05
2 Black&white document scanning services
0 0.05
up to legal size

3. Color document scanning services up to
0 0.05
legal size

4. Document preparation up to ANSI E size 50,000 pages $0.02 1,000.00 price per page)
5 Black&white document scanning services
25,000 0.80 20,000.00
up to ANSI E size

6. Color Document Scanning Services up to
25,000 0.80 20,000.00
ANSI E size

7. Indexing of documents(price per
1 document/file $ Included
document/file)

8. Archival USB drive or CD/DVD 1 USB/CD/DVD $ N/A

9. Pick-up/Delivery(per trip) 1 trip N/A
SUBTOTAL: $41,000.00
excluding Lines 7-9)
-62-

PROJECT B:PLANNING AND BUILDING SERVICES(COMPLETION IN 6 MONTHS) Item No. Description Estimated Qty. Unit Price Total Amount

1. Document preparation up to legal size(price
170,000 pages $0.05 8,500.00
per page)
2 Black&white document scanning services
120,000 0.05 6,000.00
up to legal size
3 Color document scanning services up to
50,000 0.05 2,500.00
legal size

4. Document preparation up to ANSI E size
40,000 pages $0.02 800. 00
price per page)
5 Black&white document scanning services
20,000 0.80 16,000.00
up to ANSI E size

6. Color Document Scanning Services up to
20,000 0.80 16,000.00
ANSI E size

7. Indexing of documents(price per
1 document/file $ Included
document/file)

8. Archival USB drive or CD/DVD 1 USB/CD/DVD $ Included

9. Pick-up/Delivery(per trip) 1 trip 165.00
SUBTOTAL: $49,800
excluding Lines 7-9)
Total Cost for Project A and Project B: $90,800
Excluding Transportation; total number of trips to be determined in coordination with the City of Bellflower)
-63-

Page 1 of 2 ends

Bellflower City CouncilMarch 27, 2023

Bellflower City Council
March 27, 2023