Agenda packet, first session — Bellflower City Council, February 10, 2025 (part 4 of 4)

ITEM
NO.

FILE NAME AND

FUNCTION/CATEGORY
NUMBER
FILE
TYPE
C -Copies
O -Originals
TOTAL

INACTIVE

RETENTION
TIME

INCLUSIVE DATES

IN FILE

DESTROY
AFTER
BOX
NO..

FROM TO
1 Tree Files /Trash Files C/O 1 yr. 1978 1981 P 59
2 Specifications 1985-1,2,3;4,5,7,9,10,11,12,13 O 1 yr. 1985 1985 P 82 3- Box B - Permits 1960-1978 O 4 yrs. 1960 1978 P 144
4 Plans and Specifications 1963-17,1964-16 O 1 yr. 1963 1964 P 13 5 Plans and Specifications 1970-1 to 1970-10 O 1 yr: 1970. 1970 P 325 6 Agreements/Contracts 1969-1970 Projects C/O 1 yr. 1969 1970 P 326 7 Traffic & Safety Agendas 1/90-2/90; 3/90-11/90; 1/91-5/9 1; 6/91- 11/91; Bellflower Public Transit Advisory Committee 1/90-11/91 C/O 1 yr. 1/90 11/91 P 79
8 Plans and Specifications 1966-1; 1966-14; 1966-7 O 1 yr. 1966 1966 P 3 9 Projects #14 - #73; Bldg. Permits; Van Ruiten Storm Drain; Storm Drain -Flora Vista and- Bellflower Blvd.; Artesia Freeway Excess Property County Inspection
O 1 yr. P 4* -
10 Box A - Permits 1960-1978 O 1 yr. 1960 1978 P 23
11 City Project Specifications 1987-1989 O 1 yr. 1987 1989 P 69 12 City Hall Construction Files O 1 yr. P 327*
13 Corresp. Misc.; Bellflower Blvd. Street File; Flora Vista Prop 17; Lakewood Blvd.; Improvement of Hegel and RP; Ramona Street Deed File
O 1 yr. P 328*
Dates Not Available
Document No. 36942
106
/ g I
CITY 9F BELLFLOWER
_ Page 1 of 5
_ REQUEST FOR
. . AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works
' (Department)

FILE TOTAL

TYPE INACTIVE
ITEM FILE NAME AND C—Copies RETENTION INCLUSIVE DATES DESTROY BOX NO. FUNCTION/CATEGORY O-Originals TIME IN FILE AFTER NO. "NUMBER
_- FROM TO
1 Tree Files /Trash Files ClO 1 yr. 1978 1981 P j 59 ii 2 Specifications 1985-1,2,3,-4,5,7,9,10.11,12,13 O »1 yr. 1985 ‘ 1985 P 82 3 . Box B - Permits 1960-1978 . O 4 yrs. 1960 1978 P 144 4 Plans and Specifications 1963-17, 1964-16 0 x 1 yr. 1963 1964 P 13 5 Plans and Specifications 1970-1 to 1970-10 0 1 yr; 1970. 1970 P 325 6 Agreements/Contracts 1 969-1 970 Projects C/O ' 1 yr. 1969 1970 P 326 7 Traffic & Safety Agendas 1/90-2/90; 3/90-11/90; 1/91-5/91; 6/91- ClO 1 yr. 1/90 11/91 P 79 11/91; Bellflower Public Transit Advisory Committee 1/90-11/91 ‘ 8 Plans and Specifications 1966-1; 1966-14; 1966-7 1 yr. 1966 \ 1966 I P 3 9 Projects #14 - #73; Bldg. Permits; Van Ruiten Storm Drain; Storm 0 , 1 yr. -— — P 4*.

Drain-Flora Vista and- Bellflower Blvd.; Artesia Freeway Excess Property County lnSpection , ‘
10 Box A - Permits 1960-1978 ~ 0 1 yr. 1960 1978 P 23
1 1 City Project Specifications 1987-1 989 0 1 yr. 1987 1989 P 69 12 City Hall Construction Files 0 1 yr. —— — P 327*
13 Corresp. Misc.; Bellflower Blvd. Street File; Flora Vista Prop 17; O 1 yr. — — P 328* ' Lakewood Blvd.; Improvement of Hegel and RP; Ramona Street ~ Deed File .
*Dates Not Available
Document No. 36942

CITY OF BELLFLOWER

Page 2 of 5 ends

REQUEST FOR

AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works
r)nnartm,-nt1
No Dates Available
Document No. 36942

FILE TOTAL

TYPE INACTIVE
ITEM FILE NAME- AND C -Copies RETENTION INCLUSIVE DATES DESTROY BOX NO. FUNCTION/CATEGORY O -Originals TIME IN FILE AFTER NO.

NUMBER

FROM TO
14 Plans and Specifications 1986-1,2,9,10,12,14,; 1987-1 O 1 yr. 1986 1987 P 83 15 Plans and Specifications 1983-8 to 1984-12 O 1 yr. 1983 1984 P 65 16 Street Files G -Z 1979 O 1 yr. 1979 1979 P 54
17 Street Files A -F 1979 O 1 yr. 1979 1979 P 53
18 Claims Against the City Up to 1987 O 1 yr. 1987 1987 P 64 19 Plans and Specifications 1968-11 to 1968-16; Misc. Projects O 1 yr. 1968 1968 P 8 20 Plans and Specifications 1960-3 to 1961-8 O 1 yr. 1960 1961 P 16 21 Plans and Specifications 1970-11 to 1970-20 O 1 yr. 1970 1970 P 44 22 Plans and Specifications 1969-11 to 1969-28 O 1 yr.- 1969 1969 P 5 23 Pound Services; Public Works; Planning -Fire Dept. Reports; C/O 1 yr. P 14* State Highways; County Recorder; Law Enforcement -Sheriffs Department; City and County Engineer; Traffic & Safety
Commission; Building and Safety
24 General Pool File; Progress Payments; 1988 Parkland Bond Act C/O 1 yr. R 75* 88-1 - 19087; Roberti -Z -Berg Harris BB -19-378; Public Resources Account PR -19-017; Bellflower Aquatic Center 2RC- 19-638 CA Community Pools; Special Resources Account PR - 19 -001
No Dates Available
Document No. 36942
107

CITY OF BELLFLOWER

REQUEST FOR

AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works
(Department)

FILE TOTAL
TYPE _ INACTIVE
ITEM ' FILE NAME. AND C-Copies RETENTION . INCLUSIVE DATES DESTROY BOX NO. FUNCTION/CATEGORY 0—Originals TIME IN FILE r AFTER NO.

NUMBER

FROM TO
14 Plans and Specifications 1986-1,2,9,10,12,14,; 1987-1 0 1 yr. 1986 1987 P 83 15 Plans and Specifications 1983-8 to 1984-12 0 1 yr. 1983 1984 P 65 16 Street Files 6-2 1979 0 1 yr. 1979 1979 P 54
'17 Street Files A-F 1979 o _1 yr. 1979 1979 P 53
18 Claims Against the City Up to 1987 O 1 yr. 1987 1987 P 64 19 Plans and Specifications 1968-11 to 1968-16; Misc. Projects 0 1 yr. 1 968 1968 P 8 20 Plans and Specifications 1960-3 to 1961-8 '0 1 yr. 1960 1961 P 16 21 Plans and Specifications 1970-11 to 1970-20 0 1 yr. 1970 1970 P 44 22 » Plans and Specifications 1969-11 to 1969-28 0 1 yr._ 1969 1969 P 5 23 Pound Services; Public Works; Planning-Fire Dept. Reports; 0/0 1 yr. — —— P 14* State Highways; County Recorder; Law Enforcement-Sheriffs Department; City and County Engineer; Traffic & Safety
Commission; Building and Safety
24 General Pool File; Progress Payments; 1988 Parkland Bond Act ClO 1 yr. — — P. 75* ‘ 88-1 — 19087; Roberti-Z-Berg Harris BB-19-378; Public; Resources Account PR-19-017; Bellflower Aquatic Center 2RC- 19-638 CA Community Pools; Special Resources Account PR- 1 9-001 ‘
*No Dates Available
Document No. 36942

CITY OF BELLFLOWER

Page 3 of 5 ends

REQUEST FOR

AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works.

Department)
No Dates Available
Document No. 36942

FILE TOTAL

TYPE INACTIVE
ITEM FILE NAME AND C -Copies RETENTION INCLUSIVE DATES DESTROY BOX NO. FUNCTION/CATEGORY O -Originals TIME IN FILE AFTER NO.

NUMBER

FROM TO
25 Information on Artesia and County Freeways C/O 1 yr. P 329* 26 Library Plans, Study, etc. C/O 1 yr. P 6*
27 Plans and Specifications 1958-1; 1959 Improvements 2-6; Traffic O 1 yr. 1958 1959 P 25 Signals, Other Passage, Maple, Jeff
28 Plans and specifications 1972-4 to 1973-9 O 1 yr. 1972 1973 P 47 29 BCW D O 1 yr. P 6A*
30 Traffic and Safety Study, Signage, Los Angeles County Road O 1 yr. P 1* Department Central - Booklets
31 Plans and Specifications 1986-1, 1987-1, 1987-2; Traffic & C/O 1 yr. 8/84 12/89 P 81 Safety Agendas 12/86-6/88; 7/88-5/89; 7/89-12/89; Traffic & Safety Recommendations 8/84-11/85; 1/86-10/86; Traffic & Safety Resos.
32 Plans and Specifications 1965-1 to 1965-16 O 1 yr. 1965 1965 P 2 33 Misc. Files-CUPs; Improvement of Lakewood Blvd. From Spring O 1 yr. P 27* to Artesia
34 Water Files, Tree Logs, Speed Zone Survey O 1 yr. 1960 1979 P 37 35 Road Deeds; APWA Conferences; County of L.A. Monthly Rpts. C/O 1 yr. 1979 1985 P 50 To April 1985; A -D Misc. Files; City Council Agendas 19.79 to 1984; Minutes from 10/84 to 12/85
No Dates Available
Document No. 36942
108

CITY OF BELLFLOWER

Page 3 ends

‘ REQUEST FOR

AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works.
(Department)
* - FILE TOTAL

TYPE INACTIVE ,
ITEM FILE NAME AND C-Copies RETENTION INCLUSIVE DATES DESTROY BOX NO. FUNCTION/CATEGORY O-Originals TIME IN FILE AFTER NO.

NUMBER
_ , , FROM TO
25 Information on Artesia and County Freeways I 0/0 1 yr. — — P 329* 26 Library Plans, Study, etc. A 0/0 1 yr. — — . P 6*
' 27 Plans and Specifications 1958-1; 1959 Improvements 2-6; Traffic ' 0 1 yr. 1958 1959 P 25 Signals, Other Passage, Maple, Jeff _
28 Plans and specifications 1972-4 to 1973-9 '- 0 ‘ 1 yr. 1972 1973 P 47 29 BCWD O 1 yr. — — P 6A*
30 Traffic and Safety Study, Signage, Los Angeles County Road 0 1 yr. — — P 1* Department Central - Booklets
31 Plans and Specifications 1986-1 , 1987-1, 1987-2; Traffic & ClO 1 yr. 8/84 12/89 - P 81 Safety Agendas 12/86-6/88; 7/88-5/89; 7/89-12/89; Traffic 8r - Safety Recommendations 8/84-11/85; 1/86-1-0/86; Traffic & Safety Resos. _
32 Plans and SpeCifications 1965-1 to 1965-16 0 1 yr. 1965 1965 P 2 33 Misc. Files-CUPS; Improvement of Lakewood Blvd. From Spring 0 1 yr. . — — P 27* to Artesia . ‘
34 Water Files, Tree Legs, Speed Zone Survey 0 1 yr. 1960 1979 P 37 35 Road Deeds; APWA Conferences; County of LA. Monthly Rpts. ClO 1 yr. 1979 1 985 P 50 To April 1985; AD Misc. Files; City Council Agendas 1979 to ' 1984; Minutes from 10/84 to 12/85 ‘
*No Dates Available
Document No. 36942

CITY OF BELLFLOWER

Page 4 of 5 ends

REQUEST -FOR -

AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works
Department)
ITEM
NO.

FILE NAME AND

FUNCTION/CATEGORY
NUMBER
FILE
TYPE
C -Copies ,
O -Originals
TOTAL

INACTIVE

RETENTIO
N
TIME

INCLUSIVE DATES

IN FILE

DESTROY
AFTER
BOX
NO.

FROM TO
36 Plans and Specifications 1971-23 to 1972-5 _ O 1 yr. 1971 1972 P 46 37 Plans and Specifications 1967-6 to 1967-21 O 1 yr. 1967 1967 P 12 38 Traffic & Safety Reports; Traffic & Safety Commission Agendas 1/92-5/92; Public Safety and Transportation Commission Packets 6/92 to 11 /92
O 1 yr. 1/92 11/92 P 80Y
39 Plans and Specifications 1962-16 to 1963-16 O 1 yr. 1962 1963 P 10 40 Plans and Specifications 1962-2 to 1962-12 O 1 yr. 1962 1962 P 1A 41 a
Gas Reports 1985-1989; Road Deeds 1977-1988 O 1 yr. 1977 1989 P 67 42 Plans & Specifications 1958A to ,1959-22 O 1 yr. 1958 1959 P 19 43 Street Files ABC 1958-1972 O 1 yr. 1958 1972 P 20
44 Traffic Safety Grant; Highway Needs Report & Topics Study; 7AS Study; National Fund Study
O 1 yr. P 330*
45 Misc.; Road Deeds; Bidders List; Illness Reports; Grade Sheets 1964-1973
O 1 yr. 1964 1973 P 28
46 Plans and Specifications 1966-8 to 1967-5 O 1 yr. 1966 1967 P 17 47 Plans and Specifications 1971-1 through 1971-24 O 1 yr. 1971 9\1971 P 45 48 Plans and Specifications 1968-10 through 1968-35 O 1 yr. 1968 1968 P 18 Dates Not Available
Document No. 36942
109
9 .ca

CITY OF BELLFLOWER

Page 4 of 5 ends

AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works -
(Department)

FILE TOTAL
. TYPE INACTIVE
_ ITEM FILE NAME AND C-Copies , ' RETENTIO INCLUSIVE DATES DESTROY BOX" NO. FUNCTION/CATEGORY O-Originals N IN FILE AFTER NO. . NUMBER - TIME '

FROM TO
36 Plans and Specifications 1971-23 to 1972-5 . 0 1 yr. 1971 1972 46 ' 37 Plans and Specifications 1967-6 to 1967-21 0 _ 1 yr. 1967 1967 P 12 38 Traffic & Safety Reports; Traffic & Safety Commission Agendas O 1 yr. 1/92 11/92 P 80Y 1/92- 5/92; Public Safety and Transportation Commission Packets 6/92 to 11/92
39 Plans and Specifications 1962-16 to 1963-16 0 1 yr. 1962 1963 'P 10. 40 Plans and Specifications 1962-2 to 1962-12 0 1 yr. 1962 1962 P 1A . 41 Gas Reports 1985-1989; Road Deeds 1977-1988 0 1 yr. 1977 1989 P 67 42 Plans & Specifications 1958A to .1959-22 0 1 yr. 1958 1959 P 19 43 Street Files ABC 1958-1972 0 1 yr. 1958 1972 P 20
44 Traffic Safety Grant; Highway Needs Report & Topics Study; 7AS O 1 yr. — — P 330* Study; National Fund Study
45 Misc.; Road Deeds; Bidders List; Illness Reports; Grade Sheets 0 1 yr. 1964 1973 P 28 19641973 .
46 Plans and Specifications 1966-8 to 1967-5 0 1 yr. 1966 1967 P 17 47 Plans and Specifications 1971-1 through 1971-24 0 1 yr. 1971 - 9\1971 45 48 Plans and Specifications 1968-10 through 1968-35 0 1 yr. 1968 1968 18 *Dates Not Available
Document No. 36942

CITY OF BELLFLOWER

Page 5 of 5 ends

REQUEST FOR

AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works
IDenartmentl
Dates Not Available
Approved: f ° ( / Date:

Departme ead)
Approved: ate:
erk
r
Approved: Date:

City A inistrator)
Document No. 34597

FILE TOTAL

TYPE INACTIVE

ITEM FILE NAME AND INCLUSIVE DATES
C -Copies RETENTION DESTROY BOX
NO. FUNCTION/CATEGORY IN FILE
O -originals TIME AFTER NO.

NUMBER

FROM TO
49 Street Files F -Z 1958-1970 O 1 yr. 1958 1970 P 22
50 Misc. Files; Storm Drains O 1 yr. P 26*
51 Misc. Files; Illness Reports; Council Agendas; Road Deeds; O 1 yr. 1980 1980 P 34 Building Assignments 1980
52 Plans and Specifications 1966-1 to 1966-15 O 1 yr. 1966 1966 P 3A 53 Specifications 1964 O 1 yr. 1964 1964 P 12A
54 Plans and Specifications 1981-1 to 1981-26 O 1 yr. 1981 1981 P 62 55 Plans and Specifications 1982-2 to 1983-5 O 1 yr. 1982 1983 P 63 56 Plans and Specifications 1959-17 to 1960-90 O 1 yr. 1959 1960 P 56 57 League of CA Cities; Graffiti Removal; Tree Crew Daily Logs C/O 1 yr. 1978 1981. P 49 up to 1981; Tree Removals; Tree Files; Trash Containers; Trash Co. Corresp.; Trash Receptacles 1978-1981
Dates Not Available
Approved: f ° ( / Date:

Departme ead)
Approved: ate:
erk
r
Approved: Date:

City A inistrator)
Document No. 34597
110

CITY OF BELLFLOWER
REQUEST FOR~
_ _ AUTHORITY TO TRANSFER INACTIVE RECORDS
RECORDS OF: Public Works
(Department)
» FILE TOTAL
' ‘ TYPE INACTIVE ITEM FILE NAME AND _ ' INCLUSIVE DATES C-Coples RETENTION DESTROY BOX NO. FUNCTION/CATEGORY 0m inals TIME IN FILE AFTER NO NUMBER 9 ' _ FROM TO
49 Street Files F-Z 1958-1970 0 ‘ 1 yr. 1958 1970 P 22
50 Misc. Files; Storm Drains o 1 yr. ' — — P 26*
51 Misc. Files; Illness Reports; Council Agendas; Road Deeds; O - 1 yr. 1980 1980 P 34 Building Assignments 1980
52 Plans and Specifications 1966-1 to 1966-15 0 1 yr. 1966 1966 P 3A 53 Specifications 1964 O 1 yr. 1964 1964 . P 12A
54 Plans and Specifications 1981-1 to 1981-26 0 1 yr. . 1981 1981 P 62 55 Plans and Specifications 1982-2 to 1983-5 0 1 yr. 1982 ~ 1983 P 63 56 Plans and Specifications 1959-17 to 1960-90 0 1 yr. 1959 1960 P 56 57 Léague of CA Cities; Graffiti Removal; Tree_Crew Daily Logs 0/0 1 yr. 1978 1981. P 49 up to 1981; Tree Removals; Tree Files; Trash Containers; Trash Co. Corresp.; Trash Receptacles 1978-1981
*Dates Not Available W
Approved: 4% / Date: 5:5—flo
(Departmé'aIead)
Approved: - fig‘w .
. Approved: : 6/25/’ 73
(City Wnistrator)
Document No. 34597

Page 1 of 6 ends

14-E

TO: Honorable Mayor and Members of the City Council

ATTENTION: Ryan Smoot, City Manager

FROM: Wangsu Lee, Interim Senior Management Analyst

SUBJECT: Consideration and possible action to adopt a Legislative Platform authorizing the City Manager to issue position letters on State and Federal legislation impacting local government services in the City of Bellflower.

DATE: February 10, 2025

EXECUTIVE SUMMARY

This action would adopt a Legislative Platform to streamline the process of establishing official city positions on legislative issues and eliminate the need for repetitive approvals on matters already identified by the City Council. Developed with input from the City Council, city staff, relevant agencies, and legislative advocates, the platform is designed to align with the City’s goals, objectives, existing laws, and future legislative initiatives.

If approved, it would authorize the City Manager to support federal and state proposals that align with the City’s established positions, and to oppose those that conflict with them. It would also authorize the City Attorney to submit amicus support in appeals cases that help promote the legislative agenda with pending cases consistent with the Legislative Platform. The platform will focus on issues that directly affect local government services, with the City generally avoiding involvement in matters that do not impact Bellflower.

RECOMMENDATION TO CITY COUNCIL

1) Adopt the proposed Legislative Platform and authorize the City Manager to issue position letters on State and Federal legislation impacting local government services in Bellflower and authorize the City Attorney to submit amicus support in appeals cases that help promote the legislative agenda with pending cases; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

There is no fiscal impact with respect to this action.

BELL F O «‘1 X
t r o taft'ep s

Staff Report – Legislative Platform
February 10, 2025

Page 2 of 6 ends

DISCUSSION

The primary objective of the Legislative Platform is for the City Council to adopt official city positions on clearly stated legislative issues. By doing so, this streamlines the legislative position process by eliminating the need for repetitive concurrence and direction from the City Council on previously approved issues. The Legislative Platform is developed and maintained using the goals and objective of the City Council, a review of legislative priorities from agencies such as the Los Angeles Division of the League of California Cities and California Contract Cities Association, input from City Council and staff, research of current law and pending legislation, as well as discussions with local legislative staff and the City’s legislative advocates.

Federal and state legislative proposals and policies consistent with the City’s Legislative Platform may be supported by the City. Policies and proposals inconsistent with the Legislative Platform may be opposed by the City. For proposed legislation, either consistent with the City’s Legislative Platform or consistent with legislative positions the City has taken in the past, City staff will prepare and submit position letters for the City Manager’s authorization and signature. Items not addressed in the City’s Legislative Platform may require further direction from the City Council. Legislative priorities will address issues directly relevant to or impacting the provision of local government services and will not engage in matters that do not directly affect Bellflower.

Scope of Legislative Priorities:

Legislative priorities will address issues directly relevant to or impacting the provision of local government services.

I. Preserve Local Control

 Support the provision of municipal services through contracting.  Support legislation that preserves and enhances local control.  Oppose preemption of local authority whether by county, state or federal legislation or ballot measures.
 Oppose initiatives that weaken local control over governance, revenue management, or service delivery.

II. Promote Fiscal Stability

Staff Report – Legislative Platform
February 10, 2025

Page 3 of 6 ends

 Oppose legislation that would preempt or reduce local discretion over locally imposed taxes.
 Oppose legislation that changes the sales or property tax collection method or formula that would result in less overall tax revenue to local governments.

Oppose legislation that threatens a local government’s ability to receive compensation for use of its public right-of-way.
 Oppose any effort to eliminate, or cap, the tax-exempt status of municipal bonds, one of the few tools left for local governments to finance large capital projects.

III. Enhance Public Safety

 Support legislation that maintains and improves public safety, and provides additional tools and resources to address challenges such as homelessness, mental health, and drug rehabilitation.
 Support legislation and funding that enhance law enforcement services in the community.
 Support policies that promote transparency and accountability in law enforcement while enhancing community safety initiatives.  Support legislation that provides for greater protection to victims of crime and accountability in criminal prosecution and sentencing.
 Support legislation that encourages legislators to coordinate and consult closely with law enforcement agencies prior to introducing legislation that affects public safety.
 Support reasonable criminal justice reform measures that are inclusive of concerns from prosecutors, victims’ rights groups, and law enforcement agencies and do not hinder law enforcement’s ability to protect the community.  Support programs that help ensure public safety through the assistance and rehabilitation of individuals challenged with mental and/or substance abuse illnesses and increase awareness and training opportunities.  Support legislation that provides funding to local agencies for emergency planning, disaster training, preparedness, prevention, protection, mitigation, response, recovery and resiliency to disasters, biological and environmental threats.
 Support legislation and funding that promote traffic and pedestrian safety.  Support legislation that increases accountability for criminal behavior.

IV. Promote Economic Development and Strengthen Local Land Use

Staff Report – Legislative Platform
February 10, 2025

Page 4 of 6 ends

 Support training and development initiatives and funding that support collaboration between community partners, including, without limitation, non- profits, school and community college districts and the workforce development board.
 Support measures that support the City’s continued efforts to retain and promote local businesses and for removal of regulations that impose excessive requirements or restrictions that hinder the success of these enterprises.  Support legislation that will restore funding mechanisms to promote continued economic development, including initiatives to provide financing for business assistance loans/grants and infrastructure improvements.  Support legislation preserving the City’s interest in telecommunication, broadband and infrastructure operations.
 Support legislation that tackles issues related to absentee property owners and vacant properties.
 Support legislation that supports local businesses in promoting sustained long- term economic growth.
 Oppose efforts to require additional CEQA review and process requirements that delay projects and increase costs.
 Oppose legislation that seeks to limit or eliminate municipal authority to regulate street or sidewalk vendors.

V. Support Housing and Homelessness Resources

 Support legislation that provides flexibility, support and resources to cities to assist with the development of affordable housing options and programs for all income levels in the community.
 Support incentives for cities to create regional and collaborative solutions to address homelessness.
 Support the expansion of conservatorship laws allowing for increased guardianship control and health supervision of those suffering from mental illness; and recognizes mental illness and addiction as a contributor to chronic homelessness.
 Support direct Measure A funding on an annual basis for cities, such as Bellflower, that are required to contribute additional sales tax. Oppose legislation that seeks to convert the Regional Housing Needs Allocation (RHNA) process from a planning process to a production standard.
 Oppose legislation that imposes penalties on a city or local government for not constructing the units identified in the RHNA.
 Oppose efforts and legislation that propose to limit public engagement, design and environmental review related to housing projects.
 Oppose legislation that removes local control or interferes with the protection of established residential neighborhoods.
 Support and pursue the repeal of state laws that negatively affect local control on housing and land use.

Staff Report – Legislative Platform
February 10, 2025

Page 5 of 6 ends

VI. Infrastructure

 Support legislation that provides adequate and consistent funding to support acquisition, development, operation and maintenance of recreation services and facilities.
 Support legislation that provides ongoing and sustainable transportation infrastructure funding, including funds for the preservation and maintenance of streets and roads.
 Support legislation that appropriates state funds to local and regional transportation projects.
 Support legislation that provides funding for water, wastewater, and stormwater infrastructure; flood prevention, water resources planning and development; and water quality improvement.
 Support legislation that bridges the digital divide as equitable access to information and communication technologies are becoming increasingly essential for everyday life.
 Support legislation and park bond measures that provide per capita grants to local governments to fund parks and capital improvements, as well as recreation programs that enhance the quality of life for Bellflower residents.  Support legislation that provides funding for the rehabilitation, development, and capital improvements of local parks and community facilities.  Support regional planning and investments in electric vehicle charging infrastructure (both public and private) and zero-emissions equipment through robust grants and financial incentives.
 Support legislation that supports local control and flexibility to regulate solid waste and recyclables.
 Support legislation that provides funding for local governments to create capacity around current and future State recycling mandates.
 Oppose legislation that directs local transportation funds away from cities.

VII. General Government

Staff Report – Legislative Platform
February 10, 2025

Page 6 of 6 ends

 Support legislation that provides funding to local agencies for emergency planning, disaster training, preparedness, prevention, protection, mitigation, response, recovery and resilience to disasters, biological and environmental threats.
 Oppose policies and legislation that compromise the City’s ability to enforce state and local parking ordinances.
 Grant authorization to the City Attorney to submit amicus support in appeals cases that help promote the legislative agenda with pending cases.

ATTACHMENT

Legislative Platform ........................................................................................................ 7

LEGISLATIVE PLATFORM

Adopted: February 10, 2025

families. Gusinems. futures.
”GROWING TOGEEEB '6

City of Bellflower Legislative Platform
City of Bellflower Legislative Platform
February 10, 2025

Page 2 of 6 ends

Introduction
The primary objective of the Legislative Platform is for the City Council to adopt official city positions on clearly stated legislative issues. By doing so, this streamlines the legislative position process by eliminating the need for repetitive concurrence and direction from the City Council on previously approved issues. The Legislative Platform is developed and maintained using the goals and objective of the City Council, a review of legislative priorities from agencies such as the Los Angeles Division of the League of California Cities and California Contract Cities Association, input from City Council and staff, research of current law and pending legislation, as well as discussions with local legislative staff and the City’s legislative advocates.

Federal and state legislative proposals and policies consistent with the City’s Legislative Platform may be supported by the City. Policies and proposals inconsistent with the Legislative Platform may be opposed by the City. For proposed legislation, either consistent with the City’s Legislative Platform or consistent with legislative positions the City has taken in the past, City staff are authorized to prepare and submit position letters with the City Manager’s authorization and signature. The City Attorney is also authorized to submit amicus support in appeals cases that help promote the legislative agenda with pending cases.

Items not addressed in the City’s Legislative Platform may require further direction from the City Council. Legislative priorities will address issues directly relevant to or impacting the provision of local government services. Generally, the City will not engage in matters that do not directly affect Bellflower.

Scope of Legislative Priorities:

Legislative priorities will address issues directly relevant to or impacting the provision of local government services.

I. Preserve Local Control

City of Bellflower Legislative Platform
City of Bellflower Legislative Platform
February 10, 2025

Page 3 of 6 ends

II. Promote Fiscal Stability

 Support legislation that further protects local government revenue from being taken, confiscated, shifted, diverted or otherwise used to fund state government operations and responsibilities.
 Support legislation that protects the City’s ability to collect its “fair share” of sales tax and property tax.
 Support legislation that reforms the local government financing structure to create long term stability for public services, facilities and future city growth.  Support continued grant opportunities through the county, state and federal government.
 Oppose legislation that would preempt or reduce local discretion over locally imposed taxes.
 Oppose legislation that changes the sales or property tax collection method or formula that would result in less overall tax revenue to local governments.

III. Enhance Public Safety

City of Bellflower Legislative Platform
City of Bellflower Legislative Platform
February 10, 2025

Page 4 of 6 ends

 Support legislation that provides funding to local agencies for emergency planning, disaster training, preparedness, prevention, protection, mitigation, response, recovery and resiliency to disasters, biological and environmental threats.
 Support legislation and funding that promote traffic and pedestrian safety.  Support legislation that increases accountability for criminal behavior.

IV. Promote Economic Development and Strengthen Local Land Use

 Support legislation that encourages sustainable economic development for cities to create jobs and improve the economy.
 Support legislation that strengthens local control for land use and zoning regulations.
 Support legislation that returns local governments’ ability to enact property tax increment financing or other redevelopment tools.
 Support training and development initiatives and funding that support collaboration between community partners, including, without limitation, non- profits, school and community college districts and the workforce development board.
 Support measures that support the City’s continued efforts to retain and promote local businesses and for removal of regulations that impose excessive requirements or restrictions that hinder the success of these enterprises.  Support legislation that will restore funding mechanisms to promote continued economic development, including initiatives to provide financing for business assistance loans/grants and infrastructure improvements.  Support legislation preserving the City’s interest in telecommunication, broadband and infrastructure operations.
 Support legislation that tackles issues related to absentee property owners and vacant properties.
 Support legislation that supports local businesses in promoting sustained long- term economic growth.
 Oppose efforts to require additional CEQA review and process requirements that delay projects and increase costs.
 Oppose legislation that seeks to limit or eliminate municipal authority to regulate street or sidewalk vendors.

V. Support Housing and Homelessness Resources

City of Bellflower Legislative Platform
City of Bellflower Legislative Platform
February 10, 2025

Page 5 of 6 ends

illness; and recognizes mental illness and addiction as a contributor to chronic homelessness.
 Support direct Measure A funding on an annual basis for cities, such as Bellflower, that are required to contribute additional sales tax. Oppose legislation that seeks to convert the Regional Housing Needs Allocation (RHNA) process from a planning process to a production standard.  Oppose legislation that imposes penalties on a city or local government for not constructing the units identified in the RHNA.
 Oppose efforts and legislation that propose to limit public engagement, design and environmental review related to housing projects.
 Oppose legislation that removes local control or interferes with the protection of established residential neighborhoods.
 Support and pursue the repeal of state laws that negatively affect local control on housing and land use.

VI. Infrastructure

 Support legislation that provides adequate and consistent funding to support acquisition, development, operation and maintenance of recreation services and facilities.
 Support legislation that provides ongoing and sustainable transportation infrastructure funding, including funds for the preservation and maintenance of streets and roads.
 Support legislation that appropriates state funds to local and regional transportation projects.
 Support legislation that provides funding for water, wastewater, and stormwater infrastructure; flood prevention, water resources planning and development; and water quality improvement.
 Support legislation that bridges the digital divide as equitable access to information and communication technologies are becoming increasingly essential for everyday life.
 Support legislation and park bond measures that provide per capita grants to local governments to fund parks and capital improvements, as well as recreation programs that enhance the quality of life for Bellflower residents.  Support legislation that provides funding for the rehabilitation, development, and capital improvements of local parks and community facilities.  Support regional planning and investments in electric vehicle charging infrastructure (both public and private) and zero-emissions equipment through robust grants and financial incentives.
 Support legislation that supports local control and flexibility to regulate solid waste and recyclables.
 Support legislation that provides funding for local governments to create capacity around current and future State recycling mandates.  Oppose legislation that directs local transportation funds away from cities.

City of Bellflower Legislative Platform
City of Bellflower Legislative Platform
February 10, 2025

Page 6 of 6 ends

VII. General Government

 Support legislation that preserves public, educational, government (PEG) television channel funding, and programming support by video service providers, such as: payments to local government of franchise fees and PEG fees.
 Support reasonable reform of local government pension systems that is respectful of local control and local collective bargaining processes.  Support legislation that reforms the workers compensation system to lower employer costs while continuing to protect employees.
 Support legislation that provides resources to cities to improve disaster preparedness, recovery and resiliency.
 Oppose legislation that undermines local government's authority to regulate businesses that engage in the sale, distribution, cultivation, or manufacturing of cannabis products.
 Support legislation that provides funding to local agencies for emergency planning, disaster training, preparedness, prevention, protection, mitigation, response, recovery and resiliency to disasters, biological and environmental threats.
 Oppose policies and legislation that compromise the City’s ability to enforce state and local parking ordinances.

14-F

TO: Honorable Mayor and Members of the City Council

ATTENTION: Ryan Smoot, City Manager

FROM: Len Gorecki, Assistant City Manager/Public Works Director

SUBJECT: Consideration and possible action to waive further reading and adopt Ordinance No. 1441 - An Ordinance amending Chapter 3.30 to Title 3 of the Bellflower Municipal Code entitled “Public Works Contracts” in its entirety.

DATE: February 10, 2025

EXECUTIVE SUMMARY

Ordinance No. 1441 was introduced on January 27, 2025. Second reading and adoption is recommended. If adopted, the ordinance will take effect in 30 days.

RECOMMENDATION TO CITY COUNCIL

1) Waive further reading and adopt Ordinance No. 1441; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

None.

ATTACHMENTS

Ordinance No. 1441 ...................................................................................................... 11 January 27, 2025, Staff Report (Without Attachments) ................................................... 3

1 01: BELLFLOW (‘1 s
9 Staft‘eport

CITY OF BELLFLOWER

ORDINANCE NO. 1441

AN ORDINANCE AMENDING CHAPTER 3.30 TO TITLE 3 OF THE
BELLFLOWER MUNICIPAL CODE ENTITLED “PUBLIC WORKS
CONTRACTS” IN ITS ENTIRETY

THE CITY COUNCIL DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings. The City Council finds, determines and declares as follows:

A. Conditions of extreme peril to the safety of persons exist following the Governor’s Proclamation of Emergency dated January 7, 2025 due to the Palisades Fire and windstorm conditions (the “LA Emergency”).

B. The fires causing the LA Emergency collectively burned more than 40,000 acres, devastating communities throughout the Greater Los Angeles Basin by destroying or damaging more than 12,000 structures.

C. The destruction of homes by the fires burning in Los Angeles and Ventura Counties will reduce the available contractors in the region, which is likely to further increase the cost of construction for all projects including, without limitation, public works projects previously approved by the City Council via the capital improvement plan (“CIP”).

D. It is vital that the City take immediate action to secure contractors needed to complete the CIP as many of these projects involve improvements to critical infrastructure within the City including, without limitation, water infrastructure necessary for firefighting.

E. On November 5, 2024, the voters approved Measure B which adopted the City Charter for the City of Bellflower (the “Charter”).

F. Articles II, III, and IV of the Charter provide that the City may enact all laws governing its municipal affairs. Article VII provides direction regarding bidding and contracting for public works projects including, without limitation, when prevailing wages must be paid for such projects.

G. Pursuant to Article III(B) of the Charter, the City Council finds that the law enacted by this Ordinance will not unduly burden a person’s ability to pursue economic opportunities and safe and legal residential housing.

H. The City Council notes that the findings in Ordinance Nos. 1438 and 1439 are, in part, applicable to the purpose of adopting this Ordinance.

Specifically, the regulations adopted by this Ordinance help implement the SPARK identified in Ordinance Nos. 1438 and 1439 by reducing bureaucracy and increasing efficiency.

Page 1 of 9 ends

2 City of Bellflower
Ordinance No. 1441

Page 2 of 9 ends

I. The City Council takes notice of the plethora of authority confirming that the Charter has the force of California law (see, e.g., Cal. Const., art. XI, § 3, subd. (a); Coalition of County Unions v. Los Angeles County Bd. of Supervisors (2023) 93 Cal.App.5th 1367; and State Building & Construction Trades Council of California v. City of Vista (2012) 54 Cal.4th 547).

Ordinances implementing the Charter’s municipal affairs section may only be preempted when there is a pressing matter of statewide concern (California Fed. Savings & Loan Assn. v. City of Los Angeles (1991) 54 Cal.3d 1).

J. The regulations adopted by this Ordinance are intended to be immediately implemented to accelerate the City’s ability to secure contractors to implement the CIP and take such additional actions that may assist with implementing the SPARK including, without limitation, offering economic opportunities to small businesses affected by the LA Emergency.

SECTION 2. Amendments. Bellflower Municipal Code (“BMC”) Chapter 3.30, entitled “Public Works Contracts,” is amended in its entirety to read as follows:

“Chapter 3.30

PUBLIC WORKS CONTRACTS

3.30.010: Purpose; Applicability.

This chapter is adopted pursuant to the municipal affairs provisions of the City Charter and Article VII of the City Charter for the purpose of establishing bid procedures for delivering public works projects; identifying projects subject to prevailing wage; and authorizing the city manager to administer this chapter. This chapter may be used for all public works projects.

3.30.020: Definitions.

Unless the contrary is stated or clearly appears from the context, the definitions in Public Contract Code § 22002 and set forth below will govern the construction of the words and phrases used in this chapter:

A. “Best value” means a procurement whereby the lowest responsible bidder is selected based on objective criteria for evaluating the qualifications of bidders with the resulting selection representing the best combination of price and qualifications along with the nature of the goods, supplies, or equipment. The objective criteria to consider are:

1. Bidder’s trustworthiness;

3 City of Bellflower
Ordinance No. 1441

Page 3 of 9 ends

2. Bidder’s quality, fitness, and capacity to satisfactorily perform the work required to be performed by the Project; and

3. The proposed price.

B. “City Manager” means the city manager or designee . Unless otherwise designated by the city manager in writing, the Public Works Director will constitute the city manager’s designee for purposes of this chapter.

C. “Construction manager at risk method” means a project delivery method in which a construction manager is retained to provide preconstruction services during the design phase of the project and construction services during the construction phase of the project. The contract may be entered into using a qualifications-based selection process or using a selection process that evaluates the best value to the City.

D. “Design-build method” means a project delivery method in which both the design and construction of a project are procured from a single entity. The contract may be entered into using a qualifications-based selection process or using a selection process that evaluates the best value to the city.

E. “Facility” means any plant, building, structure, ground facility, utility system, real property, streets, alleys, and parking lots, and other public improvement.

F. “Maintenance projects” means routine, recurring, and usual work for the preservation, protection, and keeping of any publicly owned or publicly operated facility for its intended purposes in a safe, efficient, and continually usable condition for which it was designed, improved, constructed, altered, or repaired. Maintenance projects include, without limitation,

1. Routine, recurring, and usual work for the preservation or protection of any city-owned, city-leased, or city-operated facility for its intended purpose.

2. Minor repainting.

3. Resurfacing of streets, alleys, and parking lots up to and including one inch.

4. Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacing plants, and servicing of irrigation and sprinkler systems.

5. Work performed to keep, operate, and maintain city-owned water and waste disposal systems.

4 City of Bellflower
Ordinance No. 1441

Page 4 of 9 ends

G. “Prevailing wage law” means Labor Code § 1720, et seq. and California Code of Regulations, tit. 8, § 16000, et seq., as amended.

H. “Proposer” means a corporation, limited liability company, partnership, joint venture, or other legal entity that can provide appropriately licensed services as needed pursuant to a design -build or construction manager at risk contract.

I. “Public works project” means any of the following when paid for in whole or in part with public funds:

1. Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any city -owned, city-leased, or city-operated facility.

2. Painting or repairing of any city-owned, city-leased, or city-operated facility.

3.30.030: Soliciting Bids and Awarding Contracts.

A. The city manager may solicit bids, award contracts up to $100,000, and execute contracts, in a form approved by the city attorney, for public projects without approval from the city council. Contracts for public projects costing more than $100,000 may be solicited by the city manager but must be awarded by the city council.

B. Should the expenditure be less than or equal to $100,000, the work (including maintenance) may be performed by the employees of the city, by force account, by informal bids from qualified contractors, or by negotiated contract.

C. Regardless of the expenditure amount, the city manager is authorized to solicit bids for projects identified in the capital improvement plan approved by the city council and included in the current operating budget without additional city council authorization. The city manager is required to bring all recommendations for award exceeding $100,000 to the city council.

D. Beginning in January 2026, the sums set forth above may be adjusted annually by the finance director in consultation with the public works director in writing. Such adjustments must be completed in accordance with the Engineering Construction Cost Index – U.S. City Average as published by the Engineering News-Record. In the event this Cost Index is no longer available, the finance director, in consultation with the public works director, must use a similar index that is standard in the industry to account f or inflation in any adjustment.

5 City of Bellflower
Ordinance No. 1441

Page 5 of 9 ends

3.30.040: Design-build and construction manager at risk authorized.

Using the design-build and construction manager at risk methods is authorized when the public works director makes a written determination that utilizing such method for a particular public works project will promote efficiency and will not hamper fair competition. Additionally, the city council must adopt a conflict of interest policy pertaining to such methods. The city manager may promulgate administrative policies and procedures to implement this authorization and promote fair competition. Procedures must include a requirement for the proposer to its subcontractors as specified in the procurement package and require the selected contractor to follow a process approved by the city for selection of subcontractors. For design-build contracts the proposer must identify the general contractor, the principal design firm and all design subconsultants.

3.30.050: Design Immunity.

A. Pursuant to Government Code § 830.6, the city engineer is authorized to approve standard design and construction plans for maintenance projects before work commences.

B. The city engineer may also exercise discretionary approval for plans or designs for each project identified in the capital improvement plan approved by the city council in advance of the construction or improvement. Such approval must conform with the following:

1. The city engineer must determine that design and plans for the capital improvement projects are consistent with the city’s standards, guidelines, practices, or otherwise comply with applicable law and engineering standards, guidelines, or practices;

2. Approval must be in writing and be stamped by the city engineer while exercising his or her discretion in accordance with California law; and

3. The design approval must occur before a solicitation of bids is issued in accordance with this code and before actual construction work construction commences.

C. The city engineer is authorized to act on the city’s behalf in approving any alterations or modifications of approved design and plans.

D. The approval and authorization granted in this section is intended to avail the city of the immunities set forth in Government Code § 830.6.

6 City of Bellflower
Ordinance No. 1441

Page 6 of 9 ends

3.30.060: Qualified Contractors.

The public works department will maintain a list of qualified contractors, identified according to categories of work. Any licensed contractor requesting to have its name placed on this list must be included. The list may be periodically revised to remove inactive names. A name may be deemed inactive if:

A. Letters addressed to the contractor at its last known address are returned without a forwarding address;

B. The contractor does not obtain plans for, or bid on, a public project for two years;

C. The contractor’s license is revoked or suspended by the California State Licensing Board;

D. The contractor removes its name; or

E. For other good cause as determined by the city manager.

F. Before removing a qualified contractor from the City's bid list, the city manager must make a good faith attempt to notify the contractor regarding the removal.

3.30.070: Notice Inviting Bids.

A. The notice inviting bids must describe the project in general terms, indicate how to obtain more detailed information regarding the project, and state the time and place for submitting bids.

B. Unless the product or service is proprietary, not less than 10 calendar days before the date set for opening bids, the city manager must notify contractors using one or both of the following methods:

1. Mail notices to each contractor on the list for the category of work to be performed;

2. Mail notices to each of the construction trade journals specified in Public Contract Code § 22036.

7 City of Bellflower
Ordinance No. 1441

Page 7 of 9 ends

3.30.080: Bid Security.

A. Bid Security is required for all bids on public projects when the public works director estimates that the price will exceed $60,000. Bid security may be a bond issued by a licensed and duly qualified corporate surety, or the equivalent in cash, money order, cashier’s check, certified check, unconditional letter of credit, or other form approved by the city attorney.

Nothing in this section prevents the city from requiring bid security on public projects less than $60,000 when the city manager believes such security is needed to protect the city’s interests.

B. Bid security must equal at least 10% of the bid amount.

C. If the notice inviting bids requires a bid security, noncompliance or defective, inadequate, or incomplete security will render the bid nonresponsive.

D. Bid security will be forfeited or paid to the city should the bidder fail to execute a contract within the time specified in the notice inviting bids.

3.30.090: Bid Opening.

The city clerk, or designee, will publicly open all bids in the presence of one or more witnesses at the time and place specified in the invitation for bids. Late, misplaced, or unsealed bids cannot be considered. If no bids are received, the city may proceed as set forth in Public Contract Code § 22038.

3.30.100: Award.

A. Contracts may be awarded to the lowest responsible bidder if the city manager or city council considers the bid to be reasonable, sufficient funds are appropriated for the public project, and the bid is the best value to the city.

B. Nothing in this section restricts the city from taking any action set forth in Public Contract Code § 22038.

3.30.110: Bonds and Insurance.

Contractors awarded a contract under this chapter are required to provide sureties and insurance in forms approved by the city attorney and conforming with the contract documents.

8 City of Bellflower
Ordinance No. 1441

Page 8 of 9 ends

3.30.120: Prevailing Wage.

The city council implements Article VII(C) of the City Charter as follows:

A. The city must pay prevailing wages for public works projects based on the expenditure limits identified in Labor Code § 1782.

B. Absent a city council resolution determining otherwise, payment of prevailing wage is not required for an economic opportunity project (see, Government Code §§ 52200 to 52203).

C. The city council may execute a “project labor agreement” that establishes terms and conditions of employment for a specific construction project or projects and is an agreement described in 29 United States Code § 158(f).

D. All public works projects subject to payment of prevailing wage are required to comply with the provisions set forth in Labor Code § 1770, as amended.

No public works project subject to payment of prevailing wage may be split or separated into small portions or work orders for the purpose of evading the requirements of this code or California law.

3.30.130: Nuisance Abatement.

Where abatement of public nuisances constitutes rehabilitation, demolition or repair, or removal of real property including, without limitation, structures or landscaping, or other work as authorized by an abatement warrant, the city manager is authorized to directly negotiate with a qualified contractor to expeditiously abate the nuisance. Such projects are not public works projects and, accordingly, prevailing wage need not be paid. All abatement costs will be recovered in accordance with this code.”

SECTION 3. Invalidity. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable.

SECTION 4. Environmental Assessment. This Ordinance is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; “CEQA”) and CEQA Guidelines (14 Cal. Code Regs. §§ 15000, et seq.) because it establishes, modifies, structures, restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Ordinance, therefore, is categorically exempt from further CEQA review under CEQA Guidelines § 15273.

9 City of Bellflower
Ordinance No. 1441

Page 9 of 9 ends

SECTION 5. Electronic Signatures. This Ordinance may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 6. Recordation. The Mayor, or presiding officer, is authorized to sign this Ordinance signifying its adoption by the City Council of the City of Bellflower and the City Clerk, or her duly appointed deputy, may attest thereto.

SECTION 7. Effective Date. This Ordinance will become effective on the 30th day after its adoption.

ORDINANCE NO. 1441 HAD ITS FIRST READING ON JANUARY 27, 2025, ITS SECOND READING ON FEBRUARY 10, 2025, AND WAS DULY PASSED,

APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF BELLFLOWER AT ITS REGULAR MEETING OF FEBRUARY 10, 2025.

Ray Dunton, Mayor
ATTEST:

__________________________
Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

__________________________
Karl H. Berger, City Attorney

10 10-C

TO: Honorable Mayor and Members of the City Council

FROM: Ryan Smoot, City Manager
Len Gorecki, Assistant City Manager/Public Works Director

SUBJECT: Consideration and possible action to 1) read by title only, waive further reading, and adopt Urgency Ordinance No. 1440; and 2) read by title only, waive further reading, and introduce Ordinance No. 1441 – An Ordinance amending Chapter 3.30 to Title 3 of the Bellflower Municipal Code entitled “Public Works Contracts” in its entirety.

DATE: January 27, 2025

EXECUTIVE SUMMARY

If adopted, Ordinance Nos. 1440 and 1441 will amend Chapter 3.30 of the Bellflower Municipal code (“BMC”) in its entirety to implement the City Charter by (1) establishing bidding regulations allowing the City to utilize “best value” for retaining contractors (rather than lowest responsible bidder); (2) utilize design-build for all public works projects, regardless of the engineer’s estimate (general law cities may only utilize this method for projects of $1M or more); (3) delegate authority to the City Engineer to secure design immunity for the City by approving design and construction plans; (4) establishing when prevailing wage must be paid (i.e., for classic public works projects as defined by the Ordinances); (5) exempting economic opportunity projects from paying prevailing wage – unless otherwise determined by City Council resolution; and (6) confirming that projects implemented by the City for abating public nuisances are not public works projects that require payment of prevailing wage.

RECOMMENDATION TO CITY COUNCIL

1) Adopt Urgency Ordinance No. 1440 upon 4/5ths vote;

2) Read by title only, waive further reading, and introduce Ordinance No. 1441; or

3) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

The City will incur costs associated with the codification of the Ordinances. There may be a significant reduction in costs to the City, however, for efficiencies in bidding and avoiding payment of prevailing wage for non-public works projects (typically 30% to 35% of a project cost). A better understanding of these savings will be completed after these regulations are implemented; an exact amount is speculative at the time of this writing.

Page 1 of 3 ends

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Staff Report – Ordinance Nos. 1440 and 1441
January 27, 2025

Page 2 of 3 ends

DISCUSSION

In November 2024, the voters overwhelming adopted the City Charter for Bellflower.

Article VII of the City Charter provides direction regarding bidding and contracting for public works projects including, without limitation, when prevailing wages must be paid for such projects. The proposed Ordinances implement Article VII by amending Bellflower Municipal Code (“BMC”) Chapter 3.30 as follows:

• Authorizing the City Manager to utilize a “best value” method of securing public works contracts. As a general law city, Bellflower was required to award a contract to the “lowest responsible bidder” as defined by the Public Contracts Code. BMC Chapter 3.30 will a contract to be awarded based upon “best value” to the City.

This means that the best combination of contractor qualification and price, along with the quality of goods, supplies, and equipment, determine which contractor the City may utilize. It does not mean that the contract will always be the lowest price (i.e., the “bargain basement”). Rather, it is what is best for the City.

• Authorizing the City Manager to solicit bids, award contracts, and execute contracts for public works projects up to $100,000. Currently, the City Manager’s authority is $75,000; this would be an increase of authority. Additionally, regardless of amount, the City Manager would be authorized to solicit bids and execute contracts for any project listed in the Capital Improvement Plan (“CIP”) approved by the City Council. Award for any contract over $100,000, however, would still require City Council approval.

• A design-build procurement process would be authorized to secure public works projects, regardless of amount. General law cities may only utilize this method for projects of $1M or more (e.g., the Mayne and the parking structure utilized design - build).

• The City Engineer would be authorized to approve public works plans and specifications for purposes of design immunity under Government Code § 830.6.

Currently, the City Council makes such determinations by resolution. Delegating authority would increase the timeliness and efficiency for delivering public works projects.

• The Ordinances implement the Charter’s directives regarding paying prevailing wage in accordance with the California Labor Code. “Classic” public works projects require payment of prevailing wage. Nuisance abatement projects (i.e., cleaning up private property pursuant to abatement warrants) are not classic public works projects and do not require payment of prevailing wage. Similarly, economic opportunity projects funded via the Business Assistance Plan are private projects that do not require payment of prevailing wage. As to the latter, the City Council may determine, by resolution, if some future economic opportunity project should pay prevailing wage; the default, however, is such projects are exempt.

-2-12

Staff Report – Ordinance Nos. 1440 and 1441
January 27, 2025

Page 3 of 3 ends

DISCUSSION – Continued

Considering the firestorm and windstorm emergencies, Ordinance No. 1440 is proposed as an urgency ordinance. As noted in the Ordinance, the regulations proposed for bidding, etc., are desirable to take effect immediately to help combat the likely challenges the City will face in securing contractors and paying reasonable pric es when the rebuilding of Pacific Palisades and Alta Dena begin in earnest. The City hopes to SPARK interest by implementing the new bidding regulations immediately.

ATTACHMENTS:

Urgency Ordinance No. 1440 .......................................................................................... 4 Ordinance No. 1441 ...................................................................................................... 13

-3-13

Page 1 of 2 ends

14-K
TO:Honorable Mayor and Members of the City Council
ATTENTION:Ryan Smoot, City Manager
FROM:P.J. Mellana, Director of Parks and Recreation
SUBJECT:Consideration and possible action to authorize the City Manager to execute Amendment No. 4 to AFN 684.4, in a form approved by the City Attorney, with Tripepi Smith & Associates, and approve the necessary budget amendment for the continuation of
Communication Coordination and Outreach Services.

DATE:February 10, 2025

EXECUTIVE SUMMARY
On September 12, 2022, the City entered into Agreement File No 684.4 with Tripepi Smith & Associates (TSA), for Video Production, Recording, Editing, and Support Services. On June 17, 2024, Amendment No. 2 was executed to Agreement File No. 684.4 adding Communication Coordination and Outreach Services. Over the last year, the City has been working with TSA to better coordinate the City’s various outreach and communications efforts, and recently conducted a Strategic Planning Session for the City Council during which a need to improve citywide communications efforts was identified.

The purpose of this proposed Amendment is to augment the original budget intended soley for Video Production, Recording, Editing and Support Services to include the additional cost of Communication Coordination and Outreach Services.

RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 4 to Agreement File No. 684.4, in a form approved by City Attorney; and
2) Approve a budget amendment in the amount of an additional $70,000 for Account No. 010-41317-1012; or
3) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT
The approved annual not-to-exceed amount for AFN 684.4 is currently $68,250. However, additional services have been added to the original agreement, necessitating amendments to both the contract and the budget. The Amendment to AFN 684 increases the not-to-exceed amount to $128,250 to continue the City’s efforts to better align and coordinate our communications and outreach efforts. The budget account through which this agreement is funded is also being increased accordingly, and an additional $10,000 to cover payments to other contracted service vendors already approved and funded under this account.
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Staff Report – Amendment No. 4 to Agreement No. 684 with Tripepi Smith & Associates
February 10, 2025

Page 2 of 2 ends

DISCUSSION
Agreement 684.4 with TSA was executed on September 12, 2022. A majority of the services provided at that time were essential for recording City Council meetings and producing videos for special events and projects. The original agreement has since been amended three times to include additional services conducting an Arts District Study, adding Communication Coordination and Outreach Services, and performing City Council Strategic Planning. Of these added services, the Communication Coordination and Outreach Services are the only services charged to the original budget No. 010-41317- 1012.

TSA has proven to be essential to City operations in professional video production, communication, and outreach services to meet the City’s operational needs. The services provided under this agreement allow for a flexible approach to communicating the City’s message, and to ensuring open and transparent operations. Currently, the City’s communications efforts, including this agreement, are managed by two separate divisions focused in different areas – parks and recreation, and overall citywide communications.

Over the last year, TSA has assisted this City in coordinating these efforts across the city’s divisions, and in January TSA facilitated a Strategic Planning session for the City Council during which the City Council identified better connection and communication with Bellflower residents as a priority for the City.

When Communication Coordination and Outreach Services were added to TSA’s scope of work in 2024, it was unknown how much these services would impact the original budget. A budget amendment is recommended to continue these services through the end of the current fiscal year. As the draft budget is being prepared for the upcoming fiscal years, these services will be taken into account along with any other proposed service level adjustments to align the City’s efforts with the City Council identified priorities.

The original Consultant Fee Proposal for AFN 684.4 that was submitted in 2022 remains unchanged. A current Consultant Fee Proposal was requested during this process to clarify the inclusion of Communication Coordination and Outreach Services. The current Consultant Fee Proposal is attached to Amendment No. 4 as Exhibit “B”.

ATTACHMENTS
Agreement File No. 684.4 ............................................................................................... 3 Amendment No. 4 to Agreement No. 684.4 .................................................................... 4 2 AGREEMENT FILE NO. 684.4

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND
TRIPEPI SMITH 8 ASSOCIATES

FOR VIDEO PRODUCTION, RECORDING, EDITING AND SUPPORT SERVICES THIS AGREEMENT is entered into this 12th day of September 2022, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city CITY") and Tripepi Smith & Associates, a California Corporation ("CONSULTANT").

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $68,250 annually for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Consultant Fee Proposal - Exhibit "B," which is incorporated by reference.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Request For Proposal - Exhibit "A," which is incorporated by reference.

B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to

Page 1 of 11 ends

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 3 AGREEMENT FILE NO. 684.4

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND

TRIPEPI SMITH & ASSOCIATES

FOR VIDEO PRODUCTION, RECORDING, EDITING AND SUPPORT SERVICES THIS AGREEMENT is entered into this 12‘“ day of September 2022, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (“CITY") and Tripepi Smith & Associates, a California Corporation (“CONSULTANT").

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $68,250 annually for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless othenrvise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Consultant Fee Proposal - Exhibit “B,” which is incorporated by reference.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Request For Proposal - Exhibit “A,” which is incorporated by reference.

CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein othenNise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

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cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit B") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. Effective October 1 of each succeeding year, the hourly rates in Exhibit B will be increased annually (rounded to the nearest dollar) by the higher of percentage increase in the Consumer Price Index for All Urban Consumers, Los Angeles-Long Beach-Anaheim, for all items, 1982-84=100 (the CPI-U), published by the United States Department of Labor for the prior 12-month period ending in July or five percent (5%).

5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.

6. ADDITIONAL WORK.

A. CITY's city manager ("Manager") may determine, at the Manager's sole discretion, that CONSULTANT must perform additional work ("Additional Work") to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.

C. Payments over $25,000 for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:

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cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit “B”) the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. Effective October 1 of each succeeding year, the hourly rates in Exhibit B will be increased annually (rounded to the nearest dollar) by the higher of percentage increase in the Consumer Price Index for All Urban Consumers, Los Angeles-Long Beach-Anaheim, for all items, 1982-84=100 (the CPI-U), published by the United States Department of Labor for the prior 12-month period ending in July or five percent (5%).

6. ADDITIONAL WORK.

A. CITY’s city manager (“Manager") may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

C. Payments over $25,000 for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:

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i.Carefully investigated and considered the scope of services to be performed;
ii.Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY.

8. TERM. The term of this Agreement will be from October 1, 2022 to September 30, 2025. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:

A. Completion of the work specified in Exhibit "A"; B. Termination as stated in Section 16.

9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:
i.CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii.CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the AgreemenYs schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

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i. Carefully investigated and considered the scope of services to be performed;
ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

A. Completion of the work specified in Exhibit “A”;
B. Termination as stated in Section 16.

9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

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11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:

Request for Proposal — Exhibit "A"
Consultant Fee Proposal — Exhibit "B"

12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer ldentification Number.

14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's perFormance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

16. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 6 City of Bellflower
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Request for Proposal — Exhibit “A"
Consultant Fee Proposal — Exhibit “B"

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

15. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

16. TERMINATION.

A. Except as othewvise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with ClTY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

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any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work.

D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section.

17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk.

18. PUBLtCATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

19. INDEMNIFICATION.

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any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work.

D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might othewvise arise from CITY’s termination under this Section.

17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY’S property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own risk.

18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

19. INDEMNIFICATION.

A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by

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CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct.
ii.Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

D. The re uirements as to the t es and limits of insurance covera e to beqYp9 maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.

CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void.

CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

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CONSULTANT or any of CONSULTANT’s officers, agents,
employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY’s sole negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section “CITY” includes ClTY’s officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

20. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

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22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

23. INSURANCE.

A. Before commencing performance under this Agreement, and at all other times this A reement is effective CONSULTANT will rocure and maintain9P the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability:2,000,000
Professional Liability 1,000,000
Business automobile liability 1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to C I TY.

C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 9 City of Bellflower
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23. INSURANCE.

Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made" basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and

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limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Hired and Non-Owned).

E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of"A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.

G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention SIR") and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY's behalf upon the CONSULTANT'S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.

25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 10 City of Bellflower
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24. USE OF
limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Hired and Non-Owned).

CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current AM. Best Company Rating equivalent to at least a Rating of “A:Vll."
Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.

Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention (“SIR") and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on ClTY’s behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

SUBCONTRACTORS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.

25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative

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description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT: If to CITY:

Attention: Ryder Todd Smith Attention: Jeffrey L. Stewart, City Manager Tripepi Smith & Associates City of Bellflower
PO Box 52152 16600 Civic Center Drive
Irvine, CA 92619 Bellflower, CA 90706
626) 536-2173 562) 804-1424
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations.

28. This Section applies only if box is checked. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances."

29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 11 City of Bellflower
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description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT: If to CITY:

Attention: Ryder Todd Smith Attention: Jeffrey L. Stewart, City Manager Tripepi Smith & Associates City of Bellflower
PO Box 52152 16600 Civic Center Drive
Irvine, CA 92619 Bellflower, CA 90706
(626) 536-2173 (562) 804-1424
[email protected] jstewart@be|lflower.org
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, ClTY’s conflict of interest regulations.

28. [I This Section applies only if box is checked. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances.”

29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration

City of Bellflower
Agreement File No. 684.4
Tripepi Smith & Associates

Page 10 of 11 ends

contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement.

31. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are two Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

34. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

35. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.

36. AUTHORITY/MODIFICATION. The Parties re resent and warrant that all necessap rY action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's Manager, or designee, may execute any such amendment on behalf of CITY.

37. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 12 City of Bellflower
Agreement File No. 684.4
Tripepi Smith & Associates

Page 10 of 11 ends

contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. ClTY’s Manager, or designee, may execute any such amendment on behalf of CITY.

City of Bellflower
Agreement File No. 684.4
Tripepi Smith & Associates

Page 11 of 11 ends

38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

41. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first 'nabove written.

CITY OF BE ER TRIPEPI SMITH 8 ASSOCIATES
Jeffr L. e a , City Manager Ryder Todd Smith, President A EST:
ay a O iqui, ity erk
APPROV D RM:
jfj .
i
v_
Karl H. Berger, i, y Attorney Taxpayer ID No. 73-1642614

ATTAC H M E
Exhibit A - Request for Proposal
Exhibit B - Consultant Fee Proposal
DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 13 City of Bellflower
Agreement File No. 684.4
Tripepi Smith & Associates

Page 11 of 11 ends

38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first 'nabove written.

TRIPEPI SMITH 8: ASSOCIATES
DocuSigned by:

Jur MA Smith
Ryder o dAS'mith, President
APPROV RM:

Karl H. Berger, Attorney Taxpayer ID No. 73-1642614
ATTACHME :

Exhibit A - Request for Proposal
Exhibit B - Consultant Fee Proposal

NOTICE OF REQUEST FOR PROPOSALS

FOR VIDEO PRODUCTION, RECORDING, EDITING AND SUPPORT SERVICES NOTICE IS HEREBY GIVEN the City of Bellflower (City) will receive proposals for providing Video Production, Recording, Editing and Support Services.

Proposals will be received at the City Hall Reception Desk, 16600 Civic Center Drive, Bellfiower, California, 90706 until 4:30 p.m. on Thursday, July 14, 2022. All proposals must be clearly marked, "CITY OF BELLFLOWER VIDEO PRODUCTION, RECORDING, EDITING AND SUPPORT SERVICES PROPOSAL," and shall be delivered to the City Hall Reception Desk during the business hours of 8:00 a.m. to 5:30 p.m., Monday through Thursday, and 8:00 a.m. to 4:30 p.m. every other Friday, except holidays and those Fridays on which City Hall is closed. POSTMARKS WILL NOT BE ACCEPTED. Failure of, or disturbances in any mail service is not a legitimate reason for proposals submitted after the above due date. Facsimiles wiil not be accepted. The City may extend the deadline at its option.

Submit three (3) copies of your Proposal. It should be understood the final fee will be negotiated with the City. As part of the Cost Proposal, please provide a breakdown of the hourly rates and any other applicable fees.
i taff and the ro osalsAllsubmittedproposalswillbereviewedandanalyzedbyCtyspp which best meet the City's needs will be selected for further analysis and negotiation.

The City reserves the right, in its sole discretion during the selection process, to reject any or all proposals or any portion without exception or explanation.

Parties interested in obtaining a Request for Proposals (RFP) Package (at no cost) should contact the:

Parks and Recreation Department
16614 S. Clark Ave.

Bellflower, CA 90706
562) 804-1424 x2267
A copy of the RFP can also be downloaded from the City's website at:
http://www.bellflower.orq .

For questions regarding this RFP you may contact Kristen Smith, Recreation Manager, at 562-804-1424, extension 2267, or [email protected].

MANDATORY WALK-THROUGH
A mandatory in-person walk-through will be held at 10:30 AM, Tuesday, June 21, 2022 at City Hall, 16600 Civic Center Drive, Beliflower, CA 90706. Proposers will have an opportunity to examine City's City Council Chambers and video room. Attendance of the walk-through is mandatory for parties wishing to submit a proposal.

SUBMITTAL DEADLINE

TO BE CONSIDERED, PROPOSAL MUST BE SUBMITTED NO LATER THAN Thursday, July 14, 2022, at 4:30 p.m. at the City Hall Reception Desk, 16600 Civic Center Drive, Bellflower, California, 90706. Postmarks will not be accepted. Failure of, or disturbances in any mail service is not a legitimate reason for proposals submitted after the above due date. Electronic mail or facsimiles will not be accepted. The City may extend the deadline at its option.

Page 1 of 7 ends

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 14 NOTICE OF REQUEST FOR PROPOSALS

Proposals will be received at the City Hall Reception Desk, 16600 Civic Center Drive, Bellflower, California, 90706 until 4:30 pm. on Thursday, July 14, 2022. All proposals must be clearly marked, “CITY OF BELLFLOWER VIDEO PRODUCTION, RECORDING, EDITING AND SUPPORT SERVICES PROPOSAL," and shall be delivered to the City Hall Reception Desk during the business hours of 8:00 am. to 5:30 pm, Monday through Thursday, and 8:00 am. to 4:30 pm. every other Friday, except holidays and those Fridays on which City Hall is closed. POSTMARKS WILL NOT BE ACCEPTED. Failure of, or disturbances in any mail service is not a legitimate reason for proposals submitted after the above due date. Facsimiles will not be accepted. The City may extend the deadline at its option.

All submitted proposals will be reviewed and analyzed by City staff and the proposals which best meet the City’s needs will be selected for further analysis and negotiation.

The City reserves the right, in its sole discretion during the selection process, to reject any or all proposals or any portion without exception or explanation.

Parties interested in obtaining a Request for Proposals (RFP) Package (at no cost) should contact the:

Parks and Recreation Department
16614 S. Clark Ave.

Bellflower, CA 90706
(562) 804-1424 x2267
A copy of the RFP can also be downloaded from the City’s website at:
http://www.bellflower.org .

For questions regarding this RFP you may contact Kristen Smith, Recreation Manager, at 562-804-1424, extension 2267, or ksmith@be|lflower.org.

MANDATORY WALK-THROUGH
A mandatory in-person walk-through will be held at 10:30 AM, Tuesday, June 21, 2022 at City Hall, 16600 Civic Center Drive, Bellflower, CA 90706. Proposers will have an opportunity to examine City’s City Council Chambers and video room. Attendance of the walk-through is mandatory for parties wishing to submit a proposal.

SUBMITTAL DEADLINE

TO BE CONSIDERED, PROPOSAL MUST BE SUBMITTED NO LATER THAN Thursday, July 14, 2022, at 4:30 pm. at the City Hall Reception Desk, 16600 Civic Center Drive, Bellflower, California, 90706. Postmarks will not be accepted. Failure of, or disturbances in any mail service is not a legitimate reason for proposals submitted after the above due date. Electronic mail or facsimiles will not be accepted. The City may extend the deadline at its option.

Page 1 of 7 ends

Notice of RFP for Video Services
City of Bellflower

Page 2 of 21 ends

1.0 BACKGROUND
The City of Bellflower (City) is seeking proposals from qualified Contractors for professional video services to provide a variety of video production, recording, editing, and support related tasks assigned by the Parks and Recreation Department in support of various departments, events, and projects throughout the City. The successful Contractor must have the knowledge, expertise, staff, and availability to perform all the work as specified within this RFP; and, have the resources to conduct a full service turnkey video recording and production operation. City does not commitI to a specific number of projects or hours that video services and support may be I
needed.

2.0 SCOPE OF SERVICES

2.1 VIDEO SERVICES OPERATIONS
The Contractor will maintain the necessary equipment and offsite, permanent operation for conducting all services specified within this RFP.

2.2 CITY COUNCIL MEETINGS
The Contractor will be required to attend all City Council meetings and operate and be able to provide support with all audio/visual equipment furnished by the City in the City's City Council Chambers and video room. An inventory list of the City Council Chambers audio/visual system is listed in Appendix A: Council Chambers and Video Room Equipment List and will be reviewed at the mandatory walk- through.

Typically, the City Council meets on the 2 d and 4th Monday of each month and the video service needs will begin at 4:30 p.m., and continue until the meeting has concluded and all video production assigned tasks have been completed, including producing a finalized digital file of the City Council meeting for playback and broadcasting through the City's PEG channel via a Tightrope Cablecast Flex 2/Carousel 340-SDI Video Server/Bulletin Board System, which is the current method of broadcasting for City programming; along with a digital file of the City Council meeting for playback on the City's YouTube channel. Special meetings are scheduled on an as needed basis and to accommodate holiday scheduling.

Broadcasts of City programming, including City Council meetings, are conducted from the Video Room at Bellflower City Hall, since the City has a dedicated PEG Channel feed through Spectrum, the local Cable TV franchisee. This will require the selected Contractor to ensure the City Council meetings are captured on the Tightrope Cablecast broadcast media server, and airing of the City Council meetings and other City programming is properly scheduled.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 15 Notice of RFP for Video Services
City of Bellflower

Page 2 of 21 ends

1.0 BACKGROUND
The City of Bellflower (City) is seeking proposals from qualified Contractors for professional video services to provide a variety of video production, recording, editing, and support related tasks assigned by the Parks and Recreation Department in support of various departments, events, and projects throughout the City. The successful Contractor must have the knowledge, expertise, staff, and availability to perform all the work as specified within this RFP; and, have the resources to conduct a full service turnkey video recording and production operation. City does not commit to a specific number of projects or hours that video services and support may be needed.

2.0 SCOPE OF SERVICES

2.1 VIDEO SERVICES OPERATIONS
The Contractor will maintain the necessary equipment and offsite, permanent operation for conducting all services specified within this RFP.

2.2 CITY COUNCIL MEETINGS
The Contractor will be required to attend all City Council meetings and operate and be able to provide support with all audio/visual equipment furnished by the City in the City’s City Council Chambers and video room. An inventory list of the City Council Chambers audio/visual system is listed in Appendix A: Council Chambers and Video Room Equipment List and will be reviewed at the mandatory walk- through.

Typically, the City Council meets on the 2"d and 4th Monday of each month and the video service needs will begin at 4:30 p.m., and continue until the meeting has concluded and all video production assigned tasks have been completed, including producing a finalized digital file of the City Council meeting for playback and broadcasting through the City’s PEG channel via a Tightrope Cablecast Flex 2/Carousel 340-SDI Video Server/Bulletin Board System, which is the current method of broadcasting for City programming; along with a digital file of the City Council meeting for playback on the City’s YouTube channel. Special meetings are scheduled on an as needed basis and to accommodate holiday scheduling.

Broadcasts of City programming, including City Council meetings, are conducted from the Video Room at Bellfiower City Hall, since the City has a dedicated PEG Channel feed through Spectrum, the local Cable TV franchisee. This will require the selected Contractor to ensure the City Council meetings are captured on the Tightrope Cablecast broadcast media server, and airing of the City Council meetings and other City programming is properly scheduled.

Notice of RFP for Video Services
City of Bellflower

Page 3 of 21 ends

2.3 SPECIAL EVENTS AND PROJECTS
Video service projects and tasks are needed on an as-needed basis throughout the year. Projects can vary from short promotional videos to full-length event coverage videos. With reasonable notice, the Contractor will be required to attend events or project shoots for video recording, in addition to creating a final video product for distribution through multiple outlets including digital, DVD, social media, etc.

Several examples can be found on the City's YouTube channel here:
https://www.youtube.com/user/CityOfBellflower
Contractor may be utilized for additional video/audio support services at The Mayne Events Center and Fire Museum facility, located at 16400 Bellflower Blvd., the William and Jane Bristol Civic Auditorium (WJBCA) facility, located at 16600 Civic Center Dr., and other City facilities and special events on an as-needed basis.

3.0 SERVICE HOURS AND PROJECT REQUESTS
The Contractor's response time following a request for service from the City shall be within two working days, at no extra charge. The Contractor's responses will include a confirmation of service/project direction and needs, as well as an estimated number of billable hours to be dedicated to the project and the turnaround time of the request. Contractor will maintain a computerized and hard copy record of project requests.

4.0 CONTRACTOR SELECTION SCHEDULE
The City intends to utilize the following planning chart for the timetable and process of evaluating proposals.

Request for Proposals posted: June 8, 2022
Mandatory Walk-Through: June 21, 2022
Deadline for Questions or Requests for Information: July 7, 2022 Proposals due and received (by 4:30 PM): July 14, 2022 City Review of Proposals:July 15—August 4, 2022
Contractor Selection by: August 12, 2022
City Council Approval of Agreement: September 12, 2022

5.0 PROPOSAL FORMAT GUIDELINES
Interested Contractors are to provide the City with a thorough proposal using the following guidelines:

5.1 COVER
The cover should clearly display the title of this RFP, "City of Bellflower Video Production, Recording, Editing and Support Services Proposal." Each submittal should have tabs numbered with the following categories:

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 16 Notice of RFP for Video Services
City of Bellflower

Page 3 of 21 ends

Several examples can be found on the City’s YouTube channel here:
https://www.voutube.com/user/CitvOfBellflower
Contractor may be utilized for additional video/audio support services at The Mayne Events Center and Fire Museum facility, located at 16400 Bellflower Blvd., the William and Jane Bristol Civic Auditorium (WJBCA) facility, located at 16600 Civic Center Dr., and other City facilities and special events on an as-needed basis.

3.0 SERVICE HOURS AND PROJECT REQUESTS
The Contractor’s response time following a request for service from the City shall be within two working days. at no extra charge. The Contractor’s responses will include a confirmation of service/project direction and needs, as well as an estimated number of billable hours to be dedicated to the project and the turnaround time of the request. Contractor will maintain a computerized and hard copy record of project requests.

4.0 CONTRACTOR SELECTION SCHEDULE
The City intends to utilize the following planning chart for the timetable and process of evaluating proposals.

Request for Proposals posted: June 8, 2022
Mandatory Walk-Through: June 21, 2022
Deadline for Questions or Requests for Information: July 7, 2022 Proposals due and received (by 4:30 PM): July 14, 2022
City Review of Proposals: July 15 —August 4, 2022
Contractor Selection by: August 12, 2022
City Council Approval of Agreement: September 12, 2022

5.0 PROPOSAL FORMAT GUIDELINES
Interested Contractors are to provide the City with a thorough proposal using the following guidelines:

5.1 COVER
The cover should clearly display the title of this RFP, “City of Bellflower Video Production, Recording, Editing and Support Services Proposal.” Each submittal should have tabs numbered with the following categories:

Notice of RFP for Video Services
City of Bellflower

Page 4 of 21 ends

5.2 EXECUTIVE SUMMARY
Provide a cover letter that states the title of the RFP. Include the following information:

Primary contact for the submittal
Street address (post office boxes are not acceptable)
Telephone number
Fax number
E-mail address
Web address, if applicable

5.3 INTRODUCTION
Provide general information about your operations, whether you are an individual or a firm, include size, scope of practice, years in business, number of employees, if any, and office location(s). State the legal name, address and legal structure of your firm.

5.4 PROGRAM TEAM AND MANAGEMENT

5.4.1 Orqanization: This section should include a listing of the staff and management proposed for the Services to be provided, as well as an organization chart.

5.4.2 Prior Experience: Indicate the relevant experience in undertaking this work.

Provide a description of at least three previous Service Agreements. For each Service Agreement, identify the client and client contact, type of funding, and cost.

5.4.3 Key Staff: Indicate the education, registration, licenses and certifications, background and relevant experience of the individuals principally responsible for the completion of the work. Indicate years with your firm and whether qualifying experience was with your firm. Identify the roles, responsibilities and time commitment of all key staff. Include resumes of key staff.

5.5 APPROACH TO REQUESTED SERVICES
State your understanding, approach to the services, proposed methodology and any suggestion for the City. Provide digital copies of sample projects you have worked on for evaluation.

5.5.1 Eguipment and software: Provide a list of equipment and software that you will utilize to complete all video production, recording, editing, and support services related to the RFP.

5.5.2 Finished product: Provide a detailed description of the different formats you will be capable of producing final video products into.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 17 Notice of RFP for Video Services
City of Bellflower

Page 4 of 21 ends

5.2 EXECUTIVE SUMMARY
Provide a cover letter that states the title of the RFP. Include the following information:

Primary contact for the submittal
Street address (post office boxes are not acceptable)
Telephone number
Fax number
E-mail address
Web address, if applicable

5.3 INTRODUCTION
Provide general information about your operations, whether you are an individual or a fim'l, include size, scope of practice, years in business, number of employees, if any, and office location(s). State the legal name, address and legal structure of your firm.

5.4 PROGRAM TEAM AND MANAGEMENT

5.4.1 Organization: This section should include a listing of the staff and management proposed for the Services to be provided, as well as an organization chart.

5.4.2 Prior Experience: Indicate the relevant experience in undertaking this work.

Provide a description of at least three previous Service Agreements. For each Service Agreement, identify the client and client contact, type of funding, and cost.

5.5.1 Eguipment and software: Provide a list of equipment and software that you will utilize to complete all video production, recording, editing, and support services related to the RFP.

5.5.2 Finished product: Provide a detailed description of the different formats you will be capable of producing final video products into.

Notice of RFP for Video Services
City of Bellflower

Page 5 of 21 ends

5.6 CITY PROVIDED SUPPORT
State any support you will require from the City.

5.7 ADMINISTRATIVE REQUIREMENTS

5.7.1 Siqnature: The Proposal will be signed by a company officer authorized to bind the firm and will contain a statement indicating that the proposal is valid for ninety (90) days.

5.7.2 Questions Reqarding the RFP: Please direct any questions regarding this RFP in writing to the City's Recreation Manager, Kristen Smith, at [email protected] or via fax at 562-925-7272.

5.8 FEE PROPOSAL
The City is interested in a fee proposal consisting of hourly rates for City Council Meeting video related tasks utilizing City provided equipment, special event and project video related tasks utilizing Contractor's own equipment, additional audio support services at City facilities and special events on an as-needed basis utilizing either City provided audio equipment or Contractor's own audio equipment, and any other fees that may be applicable. Contractor will provide a completed Appendix B: Fee Proposal.

6.0 GENERAL TERMS AND CONDITIONS

6.1 AGREEMENTS BETWEEN CONTRACTOR AND CITY
The City will prepare an Agreement for Professional Services with the successful Contractor using the template in Appendix D. Proposal must state Contractor's willingness to enter into City's agreement as represented in Appendix D, or list any amendments that may be proposed.

6.2 LATE SUBMITTALS
It is the Contractor's sole responsibility to ensure proposals are received at the City Hall ReceptionisYs Desk prior to the scheduled closing time specified in this RFP.

Submittals will not be accepted after the deadline. Postmarks will not be accepted.

Failure of, or disturbances in any mail service is not a legitimate reason for Statements of Proposals to be submitted after the above due date. Proposals submitted by e-mail or facsimile will not be accepted.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 18 Notice of RFP for Video Services
City of Bellflower

Page 5 of 21 ends

5.6 CITY PROVIDED SUPPORT
State any support you will require from the City.

5.7 ADMINISTRATIVE REQUIREMENTS

5.7.1 Signature: The Proposal will be signed by a company officer authorized to bind the firm and will contain a statement indicating that the proposal is valid for ninety (90) days.

5.7.2 Questions Regarding the RFP: Please direct any questions regarding this RFP in writing to the City’s Recreation Manager. Kristen Smith, at [email protected] or via fax at 562-925-7272.

5.8 FEE PROPOSAL
The City is interested in a fee proposal consisting of hourly rates for City Council Meeting video related tasks utilizing City provided equipment, special event and project video related tasks utilizing Contractor's own equipment, additional audio support services at City facilities and special events on an as-needed basis utilizing either City provided audio equipment or Contractor’s own audio equipment, and any other fees that may be applicable. Contractor will provide a completed Appendix B: Fee Proposal.

6.0 GENERAL TERMS AND CONDITIONS

6.1 AGREEMENTS BETWEEN CONTRACTOR AND CITY
The City will prepare an Agreement for Professional Services with the successful Contractor using the template in Appendix D. Proposal must state Contractor’s willingness to enter into City’s agreement as represented in Appendix D. or list any amendments that may be proposed.

6.2 LATE SUBMITTALS
It is the Contractor’s sole responsibility to ensure proposals are received at the City Hall Receptionist’s Desk prior to the scheduled closing time specified in this RFP.

Submittals will not be accepted after the deadline. Postmarks will not be accepted.

Notice of RFP for Video Services
City of Bellflower

Page 6 of 21 ends

6.3 EVALUATION OF SUBMITTALS
The City will evaluate submittals with the intent of selecting the most qualified Contractor. Evaluation criteria include but are not limited to the following:

Evaluation Factor Weight
Fee Proposal 50
Meaningful experience providing Video Production Services 15 Past record with municipal and/or other government agency agreements 10 Compliance with RFP requirements (Scope of Services, Proposal Format, etc) 10 Responsiveness and thoroughness of proposal 5
Level of care and support provided to internal and external customers 5 Any other factors determined by City to be relevant to the performance of these services 5
Tota I 100
Note: The apparent most qualified proposer may be selected to be interviewed by City Representatives. The City reserves the right to interview as many or few proposers as deemed appropriate by the City. The City also reserves the right to make its selection without conducting interviews.

After evaluation of the proposals, negotiation for the price of the agreement will commence with the top ranked proposer based on the submitted cost proposals. If agreement cannot be reached, negotiations may be initiated with the next ranked proposer.

6.4 REJECTION OF PROPOSALS
The City reserves the right to reject all proposals received in response to this RFP and to waive any irregularity in any proposal if it is determined to be in the best interest of the City to do so.

6.5 PROPOSAL VALIDITY PERIOD
Submission of a proposal will signify the proposer's agreement that the proposal, and contents thereof, are valid for at least ninety (90) days following the submission of the proposal and will become part of the agreement that is negotiated with the successful Contractor.

6.6 SUBSTITUTION OF PERSONNEL
If one or more of the key personnel represented in the proposal becomes unavailable during the course of the programs, then the Contractor may substitute other personnel of at least equal competence upon written approval of the City. In the event that the City and Contractor cannot agree as to the substitution of key personnel, the City will be entitled to terminate the Agreement for Services with the Contractor.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 19 Notice of RFP for Video Services
City of Bellflower

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6.3 EVALUATION OF SUBMITTALS
The City will evaluate submittals with the intent of selecting the most qualified Contractor. Evaluation criteria include but are not limited to the following:

Evaluation Factor %Weight
Fee Proposal 50
Meaningful experience providing Video Production Services 15 Past record with municipal and/or other government agency agreements 10 Compliance with RFP requirements (Scope of Services, Proposal Format, etc) 10 Responsiveness and thoroughness of proposal 5
Level of care and support provided to internal and external customers 5 Any other factors determined by City to be relevant to the performance of these services 5
Total 100
Note: The apparent most qualified proposer may be selected to be interviewed by City Representatives. The City reserves the right to interview as many or few proposers as deemed appropriate by the City. The City also reserves the right to make its selection without conducting interviews.

6.5 PROPOSAL VALIDITY PERIOD
Submission of a proposal will signify the proposer’s agreement that the proposal, and contents thereof, are valid for at least ninety (90) days following the submission of the proposal and will become part of the agreement that is negotiated with the successful Contractor.

Notice of RFP for Video Services
City of Bellflower

Page 7 of 21 ends

I 6.7 DOCUMENTS TO BE CONSTRUED TOGETHER
The RFP and all documents incorporated by reference in an agreement entered into between the Contractor and the City, and all modifications of said documents, willI I be construed together as one document.

6.8 MINIMUM INSURANCE REQUIREMENTS
The Contractor will maintain, at a minimum, the insurance requirements specified in the Professional Services Agreement. Appendix C must be signed and submitted with project proposal.

6.9 ADDITIONAL SERVICES
The City will have the right to make alterations, eliminations, and additions to the scope of services. Exercise of such right will in no way void the agreement. The City and the Contractor will agree upon the value of such additional services or deleted work prior to proceeding with the said additional services.

6.10 SUBMITTALS
Three (3) copies of the proposal must be received by the date and time specified above in this RFP. Hand deliver, express, or mail proposals only to:

City of Bellflower
Parks and Recreation Department
Attn: Kristen Smith, Recreation Manager
16600 Civic Center Drive
Bellflower, CA 90706
Attachments:

Appendix A: Council Chambers and Video Room Equipment List Appendix B: Fee Proposal
Appendix C: Insurance Requirements
Appendix D: Sample Agreement for Services
DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 20 Notice of RFP for Video Services
City of Bellflower

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6.7 DOCUMENTS TO BE CONSTRUED TOGETHER
The RFP and all documents incorporated by reference in an agreement entered into between the Contractor and the City, and all modifications of said documents, will be construed together as one document.

6.10 SUBMITTALS
Three (3) copies of the proposal must be received by the date and time specified above in this RFP. Hand deliver, express, or mail proposals only to:

City of Bellflower
Parks and Recreation Department
Attn: Kristen Smith, Recreation Manager
16600 Civic Center Drive
Bellflower, CA 90706
Attachments:

Appendix A: Council Chambers and Video Room Equipment List Appendix B: Fee Proposal
Appendix C: Insurance Requirements
Appendix D: Sample Agreement for Services

Notice of RFP for Video Services
City of Bellflower

Page 8 of 21 ends

CITY OF BELLFLOWER
REQUEST FOR PROPOSALS —APPENDIX A

COUNCIL CHAMBERS AND VIDEO ROOM EQUIPMENT LIST
Manufacturer Model Description
Apple Final Cut Pro Software Editor for OFE Mac
Apple iPad 2 Apple iPad 2
Argosy 90-V2R-1005 Production Workstation
Atlas C803A T87 Ceiling Speaker Assembly
Behringer Ultragain ADA8000 8 channels A/D & D/A converter Blackmagic Design ATEM 2 M/E Production Switcher
Blackmagic Design ATEM 1 M/E Panel Control Surface
Blackmagic Design CONVMCAUDS2 Audio to SDI Embedder
Blackmagic Design Hyperdeck Studio Digital Video Recorder Blackmagic Design DeckLink Studio HDSDI Mac Interface
Blackmagic Design Smart VideoHub 12 x 12 SDI Matrix Switcher Blackmagic Design SmartView Duo Output Monitor
Blonder Tongue AM-60-550 NTSC Modulator
Chief LTMU Flat Panel Mount
ClearOne SR1212 Digital Matrix Mixer
Clock Audio C800E-RF Microphone
Clock Audio S133 Microphone Stand
Crestron DM-MD16X16 PC Video Switcher Frame
Crestron DMC-HD Input card for DM Switchers
Crestron DMC-C DM Input Module
Crestron DMCO-5530 HDMI output module
Crestron DM-TX-200-C-2G-WALL PC Input Plate
Crestron AV3 Wireless System Controller
Crestron IDOC-PAD2-DSC iPad Docking Station
Crestron DMC-HD HDMI input card
Crestron C2N-FT-TPS4-BALUN Fliptop DA Mic Control Station Crestron GLA-DMX512 DMX Lighting Controller
Crestron MOBILE PRO-G Crestron Mobile Pro-G
Crestron SW-XPANEL-FOR-MAC Crestron Virtual Touch Panel Crown CD11000 Audio Amplifier
Da-Lite 133" Da-Mat HD 88545 Tensioned Electrol Screen
Elmo P10 HD Document Camera
Extron MDA3V Video Distribution Amplifiers
HP V1910-24G Ethernet Switch
Intel SSDSA2CW300G3B5 Solid State Drive
Litepanels 903-1001 LED Flood Lighting Panel
Marshall M-LYNX-702W Dual 7" Monitor w/Waveforms
Middle Atlantic UPS-S1500R 1500 VA Rackmount UPS
Panasonic TC-L37E3 HD Multi-view Monitor
Panasonic PTDZ 6710U HD Video Projector
DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 21 Notice of RFP for Video Services
City of Bellflower

Page 8 of 21 ends

CITY OF BELLFLOWER
REQUEST FOR PROPOSALS — APPENDIX A

COUNCIL CHAMBERS AND VIDEO ROOM EQUIPMENT LIST
Manufacturer
Apple
Apple
Argosy
Atlas
Behringer
Blackmagic Design
Blackmagic Design
Blackmagic Design
Blackmagic Design
Blackmagic Design
Blackmagic Design
Blackmagic Design
Blonder Tongue
Chief
ClearOne
Clock Audio
Clock Audio
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Crown
Da-Lite
Elmo
Extron
HP
Intel
Litepanels
Marshall
Middle Atlantic
Panasonic
Panasonic
Model
Final Cut Pro
iPad 2
90-V2R-1005
0803A T87
Ultragain ADA8000
ATEM 2 M/E
ATEM 1 WE Panel

CONVMCAUDSZ
Hyperdeck Studio
DeckLink Studio
Smart VideoHub
SmartView Duo
AM-60-550
LTMU
SR1212

CBOOE-RF
S133
DM-MD16X16
DMC-HD
DMC-C
DMCO-5530
DM-TX-200-C-2G-WALL
AV3
lDOC-PADZ-DSC
DMC-HD
CZN-FT-TPS4—BALUN
GLA-DMX512

MOBILE PRO-G

SW-XPANEL-FOR-MAC
CDI1000
133” Da-Mat HD 88545
P10
MDA3V
V1910-24G
SSDSA2CW300G3B§
903-1001
M—LYNX-702W
UPS-S1500R
TC-L37E3
PTDZ 6710U
Description
Software Editor for OFE Mac
Apple iPad 2
Production Workstation
Ceiling Speaker Assembly
8 channels AID & D/A converter
Production Switcher
Control Surface
Audio to SDI Embedder
Digital Video Recorder
HDSDI Mac Interface
12 x 12 SDI Matrix Switcher
Output Monitor
NTSC Modulator
Flat Panel Mount
Digital Matrix Mixer
Microphone
Microphone Stand
PC Video Switcher Frame
Input card for DM Switchers
DM Input Module
HDMI output module
PC Input Plate
Wireless System Controller
iPad Docking Station
HDMI input card
Fliptop DA Mic Control Station
DMX Lighting Controller
Crestron Mobile Pro-G
Crestron Virtual Touch Panel
Audio Amplifier
Tensioned Electrol Screen
HD Document Camera
Video Distribution Amplifiers
Ethernet Switch
Solid State Drive
LED Flood Lighting Panel
Dual 7” Monitor w/ Waveforms
1500 VA Rackmount UPS
HD Multi-view Monitor
HD Video Projector

Notice of RFP for Video Services
City of Bellflower

Page 9 of 21 ends

Manufacturer Model Description
Premier PTM Monitor Tilt Mount
Premier PDS-Plus Projector Mount
RDL DS-XLR3F Decora Mic Input Plate
RDL ST-UMX3 Universal Mixer 3x1
Sharp LC42LE540U 42" LED LCD Monitor
Sharp LC80LE632U 80" LED LCD Monitor
Shure ULXS124/85 Microphone Receiver Combination
Tascam BD-r2000 BD/DVD Recorder-Player
Tightrope CAR-CG340-SDI Carousel Bulletin Board
Tightrope CBL-FLEX2-340 Cablecast Flex 2 Video Server
TripLite Smart500RT1 U Uninterruptable Power Supply
Vaddio WaIIVIEW CCU HD-20CAT5 HD Camera
Vaddio 999-5300-00 PTZ Camera Controller
Viewsonic VX2252MH 22" Computer Display
Whirlwind SPC82 Pack Mount Splitter
Yamaha 01V96 Digital Audio Mixer
ZeeVee ZVPro280 HD QAM Encoder/Modulator
DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 22 Notice of RFP for Video Services
City of Bellflower

Page 9 of 21 ends

Manufacturer Model Description
Premier PTM Monitor Tilt Mount
Premier PDS-Plus Projector Mount
RDL DS-XLR3F Decora Mic Input Plate
RDL ST-UMX3 Universal Mixer 3x1
Sharp LC42LE540U 42" LED LCD Monitor
Sharp LCBOLE632U 80” LED LCD Monitor
Shure ULXS124/85 Microphone Receiver Combination
Tascam BD-r2000 BD/DVD Recorder-Player
Tightrope CAR-CG340-SDI Carousel Bulletin Board
Tightrope CBL-FLEX2-340 Cablecast Flex 2 Video Server
TripLite Smart500RT1 U Uninterruptable Power Supply
Vaddio WallVIEW CCU HD-ZOCAT5 HD Camera
Vaddio 999-5300-00 PTZ Camera Controller
Viewsonic VX2252MH 22” Computer Display
Whirlwind SPC82 Pack Mount Splitter
Yamaha 01V96 Digital Audio Mixer
ZeeVee ZVPr0280 HD QAM Encoder/Modulator

Notice of RFP for Video Services
City of Bellflower

Page 10 of 21 ends

CITY OF BELLFLOWER

REQUEST FOR PROPOSALS - APPENDIX B

FEEPROPOSAL
Item Hourly Rates
Hourly Rate for Video Production of Special hour
Events and Projects (at various locations
using Contractor provided equipment and
supplies)
Hourly Rate for Video Production of City hour
Council Meetings (at City Hall using City
provided equipment and supplies)
Hourly Rates for additional audio support hour
services at City facilities and special
events on an as-needed basis utilizing
either City provided audio equipment (1)
2 $ hour
or Contractor's own audio equipment (2).

Other (Please explain): per
Applicable Notes, if any:

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 23 Notice of RFP for Video Services
City of Bellflower

Page 10 of 21 ends

CITY OF BELLFLOWER

REQUEST FOR PROPOSALS - APPENDIX B

FEE PROPOSAL
Item Hourly Rates
Hourly Rate for Video Production of Special $ Ihour
Events and Projects (at various locations
using Contractor provided equipment and
supplies)
Hourly Rate for Video Production of City $ Ihour
Council Meetings (at City Hall using City
provided equipment and supplies)
Hourly Rates for additional audio support (1) $ Ihour
services at City facilities and special
events on an as-needed basis utilizing
either City provided audio equipment (1) (2) $ /hour
or Contractor’s own audio equipment (2).

Other (Please explain): $ per
Applicable Notes, if any:

Notice of RFP for Video Services
City of Bellflower

Page 11 of 21 ends

INSURANCE REQUIREMENTS — APPENDIX C
MUST BE SUBMITTED WITH PROJECT PROPOSAL]
To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Tvpe of Insurance Limits
Commercial general liability: 2,000,000
Professional liability 1,000,000
Business automobile liability 1,000,000
Workers compensation Statutory requirement.

Commercial general liability insurance must meet or exceed the requirements of ISO- CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by the City will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance must be on an occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.

Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. The Consultant will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word endeavor" with regard to any notice provisions.

By signing this form, the bidder certifies that it has read, understands, and will comply with these insurance requirements if it is selected as the City's consultant. Failure to return this form may render the bidder's proposal "nonresponsive." Date Bidder Signature
Name of the Company
DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 24 Notice of RFP for Video Services
City of Bellflower

Page 11 of 21 ends

INSURANCE REQUIREMENTS - APPENDIX C
[MUST BE SUBMITTED WITH PROJECT PROPOSAL]
To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
11% 9f Insurance Limits
Commercial general liability: $2,000,000
Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement.

Commercial general liability insurance must meet or exceed the requirements of ISO- CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury. and property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as “additional insureds" under said insurance coverage and to state that such insurance will be deemed “primary" such that any other insurance that may be carried by the City will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance must be on an “occurrence,” not a “claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.

Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required underthis Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current AM. Best Company Rating equivalent to at least a Rating of “A:Vll." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. The Consultant will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor" with regard to any notice provisions.

By signing this form, the bidder certifies that it has read, understands, and will comply with these insurance requirements if it is selected as the City’s consultant. Failure to return this form may render the bidder's proposal “nonresponsive.” Date Bidder Signature
Name of the Company

CITY OF BELLFLOWER
REQUEST FOR PROPOSALS — APPENDIX D

SAMPLE AGREEMENT
AGREEMENT FILE NO. XXX

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND

INSERT NAME OF CONTRACTED PARTY HERE

FOR VIDEO PRODUCTION, RECORDING, SUPPORT, AND SERVICES
THIS AGREEMENT is entered into this f ; ; io e tzz day of _:, herc r.o r text 20C(ir - . r. r :F:x; , by and between the CITY OF BELLFLOWER, a municipal corporation and general law city ("CITY") and sr s r¢ r r, a ,rs ni t a ; c r;orat o;; ;:; st-3t ¢ r c;,;r cra ic r; ("CONSULTANT").

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed ;';:ck here to :-t r .ex for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit ""! cri. r -rtt -x- ," which is incorporated by reference.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Exhibit ";i t re t ent- text ," which is incorporated by reference.

Page 12 of 21 ends

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 25 CITY OF BELLFLOWER

REQUEST FOR PROPOSALS - APPENDIX D

SAMPLE AGREEMENT
AGREEMENT FILE NO. XXX

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND

INSERT NAME OF CONTRACTED PARTY HERE

FOR VIDEO PRODUCTION, RECORDING, SUPPORT, AND SERVICES
THIS AGREEMENT is entered into this Click here to enter text. day of Click here to enter text. 20C|ick here to enter text, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (“CITY”) and Consultant name, a type of organization, e.g., corporation, and state of incorporation (“CONSULTANT”).

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed Click here to enter text. for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless othenivise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “Click here to enter text," which is incorporated by reference.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Exhibit “Click here to enter text,” which is incorporated by reference.

CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein othenivise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’S satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

Page 12 of 21 ends

Notice of RFP for Video Services
City of Bellflower

Page 13 of 21 ends

6. ADDITIONAL WORK.

C. Payments over $CI c ,e. ; : .=° for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:
i.Carefully investigated and considered the scope of services to be performed; ii.Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 26 Notice of RFP for Video Services
City of Bellflower

Page 13 of 21 ends

6. ADDITIONAL WORK.

A. CITY’s city manager (“Manager”) may determine, at the Manager's sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

C. Payments over $Click here to enter text. for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

Notice of RFP for Video Services
City of Bellflower

Page 14 of 21 ends

8. TERM. The term of this Agreement will be from ; k !; ; r ..0 : date to Clici her t enter a date.. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:

A. Completion of the work specified in Exhibit "C;licx ;re to nte text "; B. Termination as stated in Section 16.

9. TIME FOR PERFORMANCE.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 27 Notice of RFP for Video Services
City of Bellflower

Page 14 of 21 ends

8. TERM. The term of this Agreement will be from Click here to enter a date. to Click here to enter a date. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:

A. Completion of the work specified in Exhibit “Click here to enter text"; B. Termination as stated in Section 16.

9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

Notice of RFP for Video Services
City of Bellflower

Page 15 of 21 ends

15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

16. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work.

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section.

17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property.

CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 28 Notice of RFP for Video Services
City of Bellflower

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15. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

16. TERMINATION.

A. Except as othewvise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless othewvise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work.

D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at ClTY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from ClTY’s termination under this Section.

17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY’s property.

CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon ClTY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at ClTY’s own risk.

Notice of RFP for Video Services
City of Bellflower

Page 16 of 21 ends

18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

19. INDEMNIFICATION.

A. CONSULTANT agrees to the following:
i.Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct.
ii.Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 29 fi___——ii
Notice of RFP for Video Services
City of Bellflower

Page 16 of 21 ends

19. INDEMNIFICATION.

A. CONSULTANT agrees to the following:

Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from ClTY’s sole negligence or willful misconduct.

Indemnification for other Damages. CONSULTANT indemnifies and holds ClTY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from ClTY’s sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at ClTY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section “CITY” includes ClTY's officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations othenrvise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

Notice of RFP for Video Services
City of Bellflower

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20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.

CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void.

21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

23. INSURANCE.

A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
pe of Insurance Limits
Commercial general liability:2,000,000
Professional Liability 1,000,000
Business automobile liability 1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

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Notice of RFP for Video Services
City of Bellflower

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20. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without ClTY’s written approval are prohibited and will be null and void.

CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

23. INSURANCE.

Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of the most recent lSO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence," not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

Notice of RFP for Video Services
City of Bellflower

Page 18 of 21 ends

C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

Best Company Rating equivalent to at least a Rating of "A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.

G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention ("SIR") and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY's behalf upon the CONSULTANT'S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.

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City of Bellflower

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C. Professional liability coverage will be on an “occurrence basis" if such coverage is available, or on a “claims made" basis if not available. When coverage is provided on a “claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

Best Company Rating equivalent to at least a Rating of “AMI.” Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.

Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention (“SIR") and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY's behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.

Notice of RFP for Video Services
City of Bellflower

Page 19 of 21 ends

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT: If to CITY:

Attention: Ciick here to enter text Attention: Cl c !ere to enter text Click here ta enter text City of Bellflower
Click here to enter text 16600 Civic Center Drive
Click here to enter tex Bellflower, CA 90706
phone 562) 804-1424
email r.•a,
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations.

29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.

There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement.

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City of Bellflower

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26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT: If to CITY:

Attention: Click here to enter text. Attention: Click here to enter text.

Click here to enter text. City of Bellflower
Click here to enter text. 16600 Civic Center Drive
Click here to enter text. Bellflower, CA 90706
phone (562) 804-1424
email email
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

28.0 This Section applies only if box is checked. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances.

30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.

There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

Notice of RFP for Video Services
City of Bellflower

Page 20 of 21 ends

32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are .h et c c. ext Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

CITY's Manager, or designee, may execute any such amendment on behalf of CITY.

37. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

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City of Bellflower

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32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are Click here to enter text. Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

ClTY’s Manager, or designee, may execute any such amendment on behalf of CITY.

38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

Notice of RFP for Video Services
City of Bellflower

Page 21 of 21 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BELLFLOWER Consultant name
Jeffrey L. Stewart, City Manager ta ` : , ATTEST:

Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:

Karl H. Berger, City Attorney
Taxpayer ID No. enter no.

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City of Bellflower

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41. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload. experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BELLFLOWER Consultant name
Jeffrey L. Stewart, City Manager Click here to enter text.

ATTEST:

Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:

Karl H. Berger, City Attorney
Taxpayer ID No. enter no.

TRIPEPI SMITH
FEE PR4POSAL
Tripepi Smith proposes to execute this agreement on a time and materials (T&M) engagement for three years from October 1, 2022 to October 31, 2025. The City can extend the engagement for up to three (3) additional subsequent years. Tripepi Smith will work with the City to establish a term for this agreement.

For the first year of the engagement, we estimate $35,000 to perform the scope outlined above for the City of Bellflower. This includes video production for city council meetings, events, and A/V support services. For a three-year engagement, we estimate 110,b00 to perform the scope outlined from October 2022 to October 2025. This estimate is based on our hourly rates, which are outlined below, and includes an estimated 8% CPI rate increase each year.

I Hourly Rate for Video Production of Special Events and Projects(at various locations using Contractor provided $$5/hour equipment and supplies)
Hourly Rate for Video ProducUon of City Council
Meetings(at City Hall using City provided equipment 5/hour j and supplies)
I ___ ____ ___ _Hourly Rates for additional audio support services at j City facilities and special events on an as-needed basis (1) $SS/hour utilizing either City provided audio equipment(1)or 2) $g5/hour& equipment fees Contractor's own audio equipment(2).

Other(Please explain:2022-23 Standard Ad Hoc Rates Principa) $300/hr i Should the City request a project that requires more ! Director $200/hr i senior resources outside of the scope of work outlined ' Senior Business Analyst$165/hr above,Tripepi Smith can provide a cost estimate for the work requested using our standard ad hoc hourly rates.

Business Analyst$115/hr
I Junior Business Analyst$85/hr i
i
Photographer$85/hr
Senior Graphic Designer $135/hr
Graphic Designer$110
Web Developer$165
i Drone Operator$165
A/V Operator/Videographer $85Jhr
Applicable Notes:

The majority of the work anticipated to be executed under this contract will be the AN Operator/Videographer and Photographer $85/hour rate, the Senior Business Analyst 165/hr rate. All other rates will only be invoked with authorization from the City and for reasons noted below.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 35 TRIPEPI SMITH Q

FEE PROPOSAL
Tripepi Smith proposes to execute this agreement on a time and materials (T &M) engagement for three years from October 1, 2022 to October 31, 2025. The City can extend the engagement for up to three (3) additional subsequent years. Tripepi Smith will work with the City to establish a term for this agreement.

For the first year of the engagement, we estimate $35,000 to perform the scope outlined above for the City of Bellflower. This includes video production for city council meetings, events, and AN support services. For a three-year engagement, we estimate $110,600 to perform the scope outlined from October 2022 to October 2025. This estimate is based on our hourly rates, which are outlined below, and includes an estimated 8% CPI rate increase each year.

Hourly Rates
Hourly Rate for Video Production of Special Events and
Projects (at various locations using Contractor provided $85/hour equipment and supplies)
Hourly Rate for Video Production of City Council
Meetings (at City Hall using City provided equipment $85/hour and supplies)
Hourly Rates for additionalaudio support services at
City facilities and special events on an as-needed basis (1) $85/hour utilizing either City provided audio equipment (1) or (2) $85/hour & equipment fees Contractor’s own audio equipment (2).

Other (Please explain): 2022-23 Standard Ad Hoc Rates Principal $300/hr Should the City request a project that requires more Director $200/hr senior resources outside of the scope of work outlined Senior Business Analyst $165/hr above, Tripepi Smith can provide a cost estimate for the . work requested using our standard ad hoc hourly rates. Busmess Analyst $115,” Junior Business Analyst $85/hr Photographer $85/hr
Senior Graphic Designer $135/hr
Graphic Designer $110
Web Developer $165
Drone Operator $165
A/V OperatorNideographer $85/hr
Applicable Notes:

The majority of the work anticipated to be executed under this contract will be the AN OperatorNideographer and Photographer $85/hour rate, the Senior Business Analyst $165/hr rate. All other rates will only be invoked with authorization from the City and for reasons noted below.
17 TRIPEPI SMiTF
Some services may require Tripepi Smith to provide A/V equipment and the following fees apply to the following:

City Council Meetings (or special meetings): no equipment fee Small Event 1-2 camera setup/recording: no equipment fee (e.g. ribbon cuttings, ground breakings, etc.)
Large Event 2 or more camera setup/recording (may include laptop, mixer and audio setup): half-day or full-day equipment fee (e.g. Bravo Awards, or any large events at Mayne Events Center, Civic Auditorium or Fire Museum) Full-day Equipment Fee: Five-hundred-fifty dollars ($550) for a full day of video equipment use (includes full set of video equipment). "Full day" is defined as a shoot lasting more than four (4) hours.

Half-day Equipment Fee: Three-hundred-fifty dollars ($350) for a half day I
of video equipment use. "Half day" is defined as anything up to four (4) hours of video production.

Live stream equipment fee: Three-hundred dollars ($350) for full video equipment related to Facebook Live stream support (Mevo camera, microphones and iPad/iPhone)
Broadcast Camera Equipment Fee: One-hundred-fifty dollars ($150.00) fee per Event Broadcast Camera needed for events (ex: $450 for three- camera event).

Drone Video Production: Any request for drone will use the Drone Operator 165/hr rate (noted above) and Drone Equipment $500 fee
Tripepi Smith has presented the full availability of its resources on the team for that work. If Tripepi Smith is called upon to execute something more complex than normal, we may need to use more senior resources to complete the request. As such, we will come to the City to authorize use of those resources and authorize additional costs as needed.

Travel Time
No travel time will be billed for work that is in scope (e.g. meeting recording services, video production, etc.}. No travel time is expected for the $85/hr A/V Operator, Videographer, or Photographer resources. Minimum onsite time is 2 hours.

DocuSign Envelope ID: 398F68E4-FF39-410E-8314-91D43E654373 36 TRIPEPI SMITH Q
Some services may require Tripepi Smith to provide AN equipment and the following fees apply to the following:
0 City Council Meetings (or special meetings): no equipment fee 0 Small Event 1-2 camera setup/recording: no equipment fee (e.g. ribbon cuttings, ground breakings, etc.)
0 Large Event 2 or more camera setup/recording (may include laptop, mixer and audio setup): half-day or full-day equipment fee (e.g. Bravo Awards, or any large events at Mayne Events Center, Civic Auditorium or Fire Museum) 0 Full-day Equipment Fee: Five-hundred-fifty dollars ($550) for a full day of video equipment use (includes full set of video equipment). ”Full day" is defined as a shoot lasting more than four (4) hours.
0 Half-day Equipment Fee: Three-hundred-fifty dollars ($350) for a half day of video equipment use. ”Half day” is defined as anything up to four (4) hours of video production.
0 Live stream equipment fee: Three-hundred dollars ($350) for full video equipment related to Facebook Live stream support (Mevo camera, microphones and iPad/iPhone)
o Broadcast Camera Equipment Fee: One-hundred-fifty dollars ($150.00) fee per Event Broadcast Camera needed for events (ex: $450 for three- camera event).
0 Drone Wdeo Production: Any request for drone will use the Drone Operator $165/hr rate (noted above) and Drone Equipment $500 fee Tripepi Smith has presented the full availability of its resources on the team for that work. if Tripepi Smith is called upon to execute something more complex than normal, we may need to use more senior resources to complete the request. As such, we will come to the City to authorize use of those resources and authorize additional costs as needed.

Travel Time
No travel time will be billed for work that is in scope (e.g. meeting recording services, video production, etc.). No travel time is expected for the $85/hr A/V Operator, Videographer, or Photographer resources. Minimum onsite time is 2 hours.

For out-of-scope work, travel time is billed at half rates if prior approval is received from client. No travel time will be billed for a resource who is onsite for over four (4) hours in a single day.
18 TRIPEPI SMITH
Payment Terms & Annual Increases
Tripepi Smith will invoice for time at the end of each month. Terms are net 30 days. Time at Tripepi Smith is billed in 15-minute increments — i.e. we invoice our time in the following examples: 1.25, .75, 4 or 6.5 hours.

Annual Increases
Tripepi Smith will increase the hourly rate for all resources by five percent (5%) or the regional CPI index —whichever is higher - each year on the anniversary of the contract. A 8% increase is shown in the pricing modet above, reflecting the current CPI index.

Agency Fees
Tripepi Smith is happy to purchase equipment or other reasonabie video production requests on behalf of the City. Tripepi Smith typically has the vendor or company bill the City directly for this type of expense. Tripepi Smith makes no money on the hardware purchases and has no economi interest in the vendor used. If Tripepi Smith is asked to pay the bill for the client to then be reimbursed, we will apply a ten percent (10%) Agency Fee to the reimbursement expense to cover our administrative costs.

Tripepi Smith Partnership Discounts
Tripepi Smith has financial interest in certain related entities. These partnerships allow Tripepi Smith to offer clients extra media reach or additional services at partner pricing.

Partnerships include:

PublicCEO- v:vv.l>icc__.n: Digital nevvs about public affairs, reaching over 10,000 California government executives
Civic Business Journa) - v vv.ci-ich sin sjc ur l.cc r,: Digital interest stories about the people in local government
FlashVote - -. 1 www.publicceo.com: Digital news about public affairs, reaching over 10,000 California government executives
0 Civic Business Journal - www.civicbusinessjournal.com: Digital interest stories about the people in local government
0 FlashVote - www.flashvote.com: planning, implementing, measuring civic surveys . TS Talent Solutions - tstalentsolutions.com: talent search services for local government and related agencies
19 Certificate Of Completion
Envelope Id: 398F68E4FF39410E831491D43E654373 Status: Completed Subject: Please DocuSign: City of Bellflower - AFN 684.4.pdf Source Envelope:

Document Pages: 35 Signatures: 2 Envelope Originator:

Certificate Pages: 4 Initials: 0 City Clerk
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
16600 Civic Center Drive
16600 Civic Center Drive
Bellflower, CA 90706
[email protected]
IP Address: 198.24.206.226
Record Tracking
Status: Original
9/19/2022 1:07:13 PM
Holder: City Clerk
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Ryder Todd Smith
[email protected]
President
Tripepi Smith and Associates, Inc.

Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 98.163.39.229
Sent: 9/19/2022 1:12:40 PM
Resent: 9/20/2022 4:00:06 PM
Viewed: 9/22/2022 4:20:12 PM
Signed: 9/22/2022 4:21:16 PM
Electronic Record and Signature Disclosure:

Accepted: 9/22/2022 4:20:12 PM
ID: a66e63d6-946b-437e-b857-9214c097662a
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/19/2022 1:12:40 PM
Certified Delivered Security Checked 9/22/2022 4:20:12 PM Signing Complete Security Checked 9/22/2022 4:21:16 PM
Completed Security Checked 9/22/2022 4:21:16 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
38 DoouSigrr
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ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Bellflower (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
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All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/8/2020 10:47:26 AM Parties agreed to: Ryder Todd Smith
39 Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Bellflower:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

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40 i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

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Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify City of Bellflower as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Bellflower during the course of your relationship with City of Bellflower.
41 AMENDMENT NO. 4 TO
AGREEMENT FILE NO. 684.4 BETWEEN

THE CITY OF BELLFLOWER AND

TRIPEPI SMITH & ASSOCIATES
THIS AMENDMENT No. 4 (“Amendment”) is made and entered into this 10th day of February 2025, by and between the CITY OF BELLFLOWER, a general law city and municipal corporation (“CITY”), and TRIPEPI SMITH & ASSOCIATES, a California Corporation (“CONSULTANT”). The Parties agree as follows:

1.CONSIDERATION.Pursuant to Section 36 of Agreement File No. 684.4, Section 1 is amended to revise Section C as follows:
“C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $128,250 annually for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this agreement, CITY will pay this sum as specified in the attached Consultant Fee Proposal – Exhibit “B,” which is incorporated by reference.

2.EXHIBITS.Exhibit “B” is replaced with the attached Exhibit “B”.

3.ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

4.NO OTHER CHANGES.Except as modified by this Amendment, all other terms and conditions of Agreement File No. 684.4 remain the same.

IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF BELLFLOWER TRIPEPI SMITH & ASSOCIATES
_________________________________________________________ Ryan Smoot, City Manager Ryder Todd Smith, President
ATTEST:
_____________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
_____________________________
Karl H. Berger, City Attorney Taxpayer ID No.731642614

ATTACHMENT
Exhibit B – Consultant Fee Proposal
42 14-H
TO: Honorable Mayor and Members of the City Council

ATTENTION: Ryan Smoot, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to approve the Minutes of January 13, 2025, Regular Meeting of the City Council.

DATE: February 10, 2025

EXECUTIVE SUMMARY

None

RECOMMENDATION TO CITY COUNCIL

1) Approve the January 13, 2025, Regular Meeting Minutes; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

None

ATTACHMENT

Minutes of the January 13, 2025, Regular Meeting… ................. ………………………… 2

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MINUTES

CITY OF BELLFLOWER

REGULAR MEETING OF THE BELLFLOWER CITY COUNCIL
MONDAY, JANUARY 13, 2025
BELLFLOWER CITY HALL – COUNCIL CHAMBERS
5:30 P.M. CLOSED SESSION / 7:00 P.M. OPEN SESSION

5:30 P.M. – CLOSED SESSION

1 CALL TO ORDER

Mayor Dunton called the Regular Meeting to order at 5:33 p.m. in the Council Chambers at Bellflower City Hall, 16600 Civic Center Drive, Bellflower.

2 ROLL CALL

The following members of the City Council responded present to roll call:

Mayor Ray Dunton
Mayor Pro Tem Sonny R. Santa Ines
Council Member Dan Koops
Council Member Wendi Morse
Council Member Victor A. Sanchez

3 RECESS TO CLOSED SESSION

For the record, City Manager Smoot announced the titles of the Closed Session items.

There being no one from the public in attendance, without objection, Mayor Dunton recessed the Meeting at 5:33 p.m. to a Closed Session regarding:

A PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Government Code Section 54957)

Title: City Clerk

B PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Government Code Section 54957)

Title: City Manager

For the record, Closed Session adjourned at 6:55 p.m.

Page 1 of 11 ends

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Bellflower City Council Minutes Item No. 4
January 13, 2025 Page 2 of 11

4 RECONVENE FOR OPEN SESSION

Mayor Dunton reconvened the Meeting at 7:02 p.m. with all members present and announced that no reportable action was taken during Closed Session.

7:00 P.M. – OPEN SESSION

5 CALL TO ORDER

Mayor Dunton called the Open Session of the Regular City Council Meeting to order at 7:02 p.m.

6 ROLL CALL

The following members of the City Council responded present to roll call:

Mayor Ray Dunton
Mayor Pro Tem Sonny R. Santa Ines
Council Member Dan Koops
Council Member Wendi Morse
Council Member Victor A. Sanchez

Staff Participants:

Ryan Smoot, City Manager
Karl H. Berger, City Attorney
Mayra Ochiqui, City Clerk
Len Gorecki, Assistant City Manager/Director of Public Works Travis Sais, Deputy City Manager
Brian McNerney, Interim Director of Public Safety
P.J. Mellana, Director of Parks and Recreation
Kristen Smith, Parks and Recreation Manager
Anna Garan, Finance Manager
Dakota Wallace, Management Assistant

7 INVOCATION

Mayor Ray Dunton offered the Invocation.

8 PLEDGE OF ALLEGIANCE

Interim Director of Public Safety Brian McNerney led the assembly in the Pledge of Allegiance.

Bellflower City Council Minutes Item No. 9-A
January 13, 2025 Page 3 of 11

9-A CITY COUNCIL ANNOUNCEMENTS

Mayor Dunton provided details relative to CR&R’s free compost giveaway to be held on February 22, 2025, at the Public Works Yard.

Mayor Pro Tem Santa Ines provided details relative to the Bellflower Symphony Orchestra’s winter concert to be held on February 1, 2025, at the William and Jane Bristol Auditorium.

Council Member Morse provided details relative to an upcoming community survey conducted by the City aimed to gather input on how United States Department of Housing and Urban Development (“HUD”) funding should be used.

Council Member Sanchez provided details relative to the Entrepreneurial Academy to begin on February 20, 2025, which is focused on empowering individuals to develop their leadership skills and business acumen .

Council Member Koops provided details relative to the Chamber of Commerce’s upcoming events, “Business-to-Business Casual Connections” on January 23, 2025, and the next “Monthly Morning Mingle” on January 28, 2025.

9-B PRESENTATION: Student Recognition for the Community Recycling Artwork Contest

Mayor Dunton introduced Michelle Nicholls of Nicholls Consulting, Inc., who provided a PowerPoint presentation recognizing the Community Recycling Artwork Contest Winners selected from elementary schools in the Bellflower Unified School District.

For the record, Mayor Dunton and his City Council colleagues acknowledged the winners who were present as a group.

10 PUBLIC COMMENTS

Darlene Palacios, resident, 1) inquired what the procedure is for individuals who have been injured in the crosswalk at the intersection of Clark Avenue and Rose Street, explaining that one of her neighbors was recently hit by a vehicle in the crosswalk but he is unsure of what steps need to be taken; 2) expressed concern with the lack of rent control in the City and inquired regarding the City’s efforts to prevent rent gouging; and 3) expressed the opinion that rent gouging leads to an increase of homelessness.

In response to comments provided by Darlene Palacios, Mayor Dunton suggested that her neighbor file a police report with the Los Angeles County Sheriff’s Department regarding the incident that occurred in the crosswalk.

Bellflower City Council Minutes Item No. 10
January 13, 2025 Page 4 of 11

10 PUBLIC COMMENTS – Continued

Wesley Whitehead, resident, 1) inquired if laws have changed that would allow CR&R Incorporated (“CR&R”) to not abide by “Section 5.1.11 of Agreement File No. 399.2” with the City, which provides that if a tenant does not pay a bill on time, the property owner will be notified after 45 days of non-payment; 2) asked if an audit has been done regarding Amendment No. 2 to Agreement File No. 399.2 with CR&R, specifically with regard to Section 22; 3) stated that he paid his bill in a timely fashion, CR&R failed to post the transaction and did not notify him of the non-payment, which affected his property tax bill and resulted in double billing, noting that it has been corrected; and 4) requested property owners be notified of any non-payment in a timely fashion and suggested residents review their CR&R bill to ensure they are not double billed or face these same issues.

In response to comments made by Wesley Whitehead, 1) Mayor Dunton a) clarified that an annual public hearing is conducted to consider delinquent refuse service charges be assessed against the property owners, noting that property owners are notified by the City and CR&R in advance of the hearing; and b) confirmed that staff would discuss the matter with CR&R; 2) City Manager Smoot a) stated that his issue had been previously addressed by the City and CR&R; and b) confirmed that Agreement File No. 399.2 and the corresponding amendments with CR&R are readily available to the public through the City’s website; and 3) Mayor Pro Tem Santa Ines further noted that there is already process in place prior to the annual public hearing regarding delinquent refuse charges which involves notification to the property owners.

Jennifer Gonzalez inquired about the availability of information and resources regarding tenants’ rights and these resources be made readily available to the public.

In response to comments made by Jennifer Gonzalez, City Manager Smoot 1) stated that the City recently renewed an agreement with Fair Housing Foundation, which provides resources and information regarding tenants’ rights; and 2) confirmed that the information is readily available through the City’s website, newsletter, and social media platforms, noting that residents may call City Hall if they have any questions.

Oscar Villagomez, Library Manager, Brakensiek Library, 1) stated that the Library has information available regarding tenants’ rights as well; and 2) provided details relative to the “Reading Stars Tutoring” program, a no-cost tutoring service for students to become better readers.

11 PUBLIC HEARINGS

None

Bellflower City Council Minutes Item No. 12-A
January 13, 2025 Page 5 of 11

12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION

A Consideration and possible action to read by title only, waive further reading, and introduce Ordinance No. 1437 – An Ordinance adding a new Section

2.28.050 to the Bellflower Municipal Code regulating uncontested municipal elections.

City Manager Smoot introduced the item.

City Clerk Ochiqui 1) provided a verbal presentation of the Staff Report; and 2) along with City Attorney Berger, responded to Council Members’ questions.

For the record and benefit of the public, Mayor Pro Tem Santa Ines 1) explained that in the 2024 General and Special Municipal Election, there were two Districts that only had one individual nominated for each seat, but due to the California Elections Code, the City was required to submit to the voters all three Districts for consideration, noting that this cost the City approximately $54,000 in public funds; and 2) stated that with the adoption of the City Charter and Ordinance No. 1437, the City may cancel future uncontested elections to avoid unnecessary costs.

At the request of Council Member Sanchez relative to Section 3.A on page 4 of the Staff Report, City Attorney Berger 1) explained that the language is directly from the California Elections Code and would allow for the City Council to choose to hold or not hold the election if either no one or only one person was nominated; 2) confirmed the language may be removed by the City Council, but advised that having as many options as possible is preferred; and 3) stated that with the adoption of the City Charter, additional items will be brought to the City Council for future consideration.

Following discussion, it was moved by Mayor Pro Tem Santa Ines, seconded by Council Member Koops, and unanimously carried by the following roll call vote, to read by title only, waive further reading, and introduce Ordinance No. 1437 :

AYES: Council Members – Santa Ines, Koops, Morse, Sanchez, and Mayor Dunton

B Consideration and possible action to adopt Resolution No. 25 -02 – A Resolution adopted pursuant to Bellflower Municipal Code (“BMC”) Chapter 2.20 and Public Contracts Code § 20168 finding that a local emergency exists within the City and authorizing contracting without the need for bidding pursuant to § 22050 and Bellflower Municipal Code § 3.28.070(d) and finding that the nuisance abatement project at 17046 Bellflower Boulevard is exempt from review under the California Environmental Quality Act as an emergency project.

Bellflower City Council Minutes Item No. 12-B
January 13, 2025 Page 6 of 11

12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION – Continued

B Consideration and possible action to adopt Resolution No. 25-02 – Continued

CEQA: The Resolution itself and the projects anticipated by the Resolution were reviewed pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the “CEQA Guidelines”). Based upon that review, the Projects are exempt from further review pursuant to CEQA Guidelines § 15269(a) because the protection of public and private property is necessary to maintain service essential to the public, health and welfare.

City Manager Smoot introduced the item.

Assistant City Manager/Director of Public Works Gorecki 1) provided a verbal presentation of the Staff Report; and 2) along with City Manager Smoot, City Attorney Berger, and Interim Director of Public Safety responded to Council Members’ questions.

For the record, 1) City Manager Smoot a) stated that supplemental material was distributed to the City Council and made available to the public prior to the start of the meeting; and b) explained that a correction was needed to Section 3.D of Resolution No. 25-02 to correctly reflect the amount of “$350,000” and the address to read “17046 Bellflower Boulevard”; and 2) City Attorney Berger stated that the time period for the abatement warrant was extended by the Court in order to accommodate the City’s abatement of the property.

At the request of Council Member Sanchez and Council Member Morse, 1) City Manager Smoot a) confirmed that the budget amendment requested would allow for the City to abate the property and bring it up to the City’s vacant property ordinance standards; and b) explained that the abatement warrant states that demolition of the structure is the only viable means of bringing the property into compliance, further noting that the property owner has been nonresponsive to the City’s notices to maintain the property; and 2) Assistant City Manager/Director Gorecki confirmed that the budget amendment requested is sufficient to fully abate the property and bring it up to the City’s standards.

At the request of Council Member Koops, 1) Interim Director McNerney a) confirmed that the alley between Park Street and Arkansas Street will not be included in the abatement as it is privately owned; b) explained that the City intends to demolish the structure, mulch the entire lot, and then place Kentucky style fencing around the property; c) confirmed that when a property is abated, staff and legal fees are charged back to the property owner in the form of a lien ; and d) stated that the property owner hired an attorney when the first lien was placed on the property and requested a payment plan to assist with paying the lien but after setting up the payment plan, the City did not receive any further communication from the property owner or attorney; and 2) City Attorney Berger a) clarified that the budget amendment does not include staff or legal fees as it is only for the physical abatement of the property, further explaining that the City will recoup staff and legal fees at the time of property tax collection or before the foreclosure of the property; and b) confirmed that he would look into whether there was any other debt held on the property.

Bellflower City Council Minutes Item No. 12-B
January 13, 2025 Page 7 of 11

12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION – Continued

B Consideration and possible action to adopt Resolution No. 25-02 – Continued

At the request of Mayor Pro Tem Santa Ines, 1) Interim Director McNerney confirmed that a 90-day extension of the abatement warrant was granted by the Court in order for the City to complete the entire abatement; 2) Assistant City Manager/Director Gorecki stated that work can be started at the location in approximately four to five weeks, noting that there are steps that must be taken by the City and contractors prior to work commencing; and 3) City Attorney Berger confirmed that the City has everything needed from the Court to begin the abatement process.

For the record, 1) Council Member Sanchez requested that staff consider adding a natural garden or other landscaping alternatives to beautify the property as it is an entryway point into the Downtown area; 2) Mayor Dunton stated that landscaping can be brought back to the City Council for future consideration; 3) Interim Director McNerney noted that landscaping has not been incorporated in similar past circumstances, as there is no irrigation available aside from Public Works staff manually watering with an irrigation truck ; and 4) at the request of Council Member Koops, Mayor Dunton stated that staff would need to look into whether mulch could be placed on top of concrete.

Following brief discussion, City Manager Smoot stated that in future similar circumstances, staff will bring forward an abatement plan to the City Council for a property prior to obtaining the abatement order from the Court to ensure that it is in line with what the Council would like to see.

Following discussion, it was moved by Council Member Sanchez, seconded by Mayor Pro Tem Santa Ines, and unanimously carried by the following roll call vote, to 1) adopt Resolution No. 25-02, as amended to correct Section 3.D for the amount to read “$350,000” and the address to read “17046 Bellflower Boulevard”; and 2) authorize funding up to $350,000 for the nuisance abatement project at 17046 Bellflower Boulevard:

AYES: Council Members – Santa Ines, Koops, Morse, Sanchez, and Mayor Dunton

13 CONSIDERATION ITEMS

A Consideration and possible action to approve the City of Bellflower Department of Parks and Recreation Special Event Calendar for calendar years 2025 and 2026.

City Manager Smoot introduced the item.

For the record, Director of Parks and Recreation Mellana 1) gave a PowerPoint presentation providing an overview of the Staff Report; and 2) along with City Manager Smoot, responded to Council Members’ questions.

Bellflower City Council Minutes Item No. 13-A
January 13, 2025 Page 8 of 11

13 CONSIDERATION ITEMS – Continued

A Consideration and possible action to approve the City of Bellflower Department of Parks and Recreation Special Event Calendar – Continued

At the request of Council Member Sanchez, Director Mellana 1) confirmed that staff would determine how to make the holiday decorating contest more inclusive of multi-family homes; and 2) explained that the Special Event Calendar will now be brought forward to the City Council annually for consideration.

Following brief discussion, it was moved by Council Member Morse, seconded by Council Member Koops, and unanimously carried by the following roll call vote, to approve the City of Bellflower Department of Parks and Recreation Special Event Calendar for calendar years 2025 and 2026:

AYES: Council Members – Santa Ines, Koops, Morse, Sanchez, and Mayor Dunton

Jennifer Gonzalez thanked the Parks and Recreation Department for their hard work and requested clarification on how the musicians are selected for the Streetfest events.

In response to comments provided by Jennifer Gonzalez, and at the request of Mayor Dunton, Director Mellana confirmed that staff would follow-up with her to inform her of the process.

John Giries, The Stand Up Comedy Club, expressed the opinion that holding City events on “prime days” negatively affects business owners in the Downtown area, as streets are sometimes blocked off and parking becomes scarce, suggesting City events be held Monday - Thursday to alleviate the congestion issues for business owners in the area.

14 CONSENT CALENDAR

For the record, 1) Mayor Pro Tem Santa Ines requested that Item 14-E (Resolution No. 25-01) be pulled for discussion only; and 2) Council Member Sanchez requested that Item 14-C (City’s Development Impact Fee Annual Report) be pulled for questions only.

With regard to Item 14-E (Resolution No. 25-01), at the request of Mayor Pro Tem Santa Ines, Interim Director of Public Safety McNerney presented a diagram provided by the State of California to illustrate the new law, explained that the new law makes it illegal to park within twenty feet of a marked or unmarked crosswalk, or within fifteen feet of any crosswalk where a curb extension is present, and confirmed that diagram presented would be posted on the City’s website for public information.

Bellflower City Council Minutes Item No. 14
January 13, 2025 Page 9 of 11

14 CONSENT CALENDAR – Continued

With regard to Item 14-C (City’s Development Impact Fee Annual Report), at the request of Council Member Sanchez, Finance Manager Garan explained that page 3 of Item 14-B (Treasurer’s Report) details the Development Impact Fees for the current fiscal year and past fiscal year, further explaining that the permit fees recently increased but there was a decrease of the number of permits pulled this fiscal year compared to last fiscal year.

Following discussion, it was moved by Council Member Koops, seconded by Mayor Pro Tem Santa Ines, and carried by the following roll call vote, to approve the actions stipulated on the Consent Calendar:

AYES: Council Members – Santa Ines, Koops, Morse, Sanchez, and Mayor Dunton

A Consideration and possible action to receive and file Warrant Register No. 25-071, dated January 13, 2025.

Action: Received and filed Warrant Register No. 25-071.

B Consideration and possible action to receive and file Treasurer’s Report for the Month of November 2024.

Action: Received and filed the Treasurer’s Report.

C Consideration and possible action to receive and file the City’s Development Impact Fee Annual Report for Fiscal Year 2023 -24 pursuant to Government Code Section 66006.

Action: Received and filed the Development Impact Fee Annual Report for Fiscal Year 2023-24 pursuant to Government Code § 66006.

D Consideration and possible action to approve the Proposed Fiscal Year 2025-27 Budget Calendar.

Action: Approved the Proposed Fiscal Year 2025-27 Budget Calendar.

E Consideration and possible action to adopt Resolution No. 25 -01 – A Resolution adopting a fine schedule pursuant to California Vehicle Code (CVC) § 40203.5, and superseding Resolution No. 15-90.

Action: Adopted Resolution No. 25-01.

F Consideration and possible action to ratify the 2025 Mayor’s Appointments to the various City-associated organizations.

Action: Ratified Mayor Dunton’s 2025 appointments to the various City-associated organizations.

G Consideration and possible action to approve City Council Appointments/Reappointments to the Planning Commission, Public Safety Commission, and Parks & Recreation Commission.

Action: Approved Council Members’ appointments/reappointments to the Planning Commission, Public Safety Commission, and Parks & Recreation Commission.

Bellflower City Council Minutes Item No. 14
January 13, 2025 Page 10 of 11

14 CONSENT CALENDAR – Continued

H Consideration and possible action to authorize the City Manager, or designee, to install no overnight parking restrictions between 10:00 p.m. – 6:00 a.m. fronting H. Byrum Zinn Community Park & Trail (Zinn Park) located at 10350 Foster Road.

Action: Authorized the City Manager, or designee, to install no overnight parking restrictions between 10:00 p.m. – 6:00 a.m. fronting Zinn Park.

I Consideration and possible action to approve a budget amendment and authorize the City Manager to purchase a truck for the Public Safety Department.

Action: Approved a budget amendment to reallocate $35,000 from Account No. 010-42130-2200 to Account No. 010-47500-2000 and authorized the City Manager to purchase of a truck for the Public Safety Department.

J Consideration and possible action to reject all bids received for the Aquatic Center Outdoor Pool Improvements (Specifications No. 23/24-06) and authorize the solicitation of bids for construction.

Action: 1) Rejected all bids received for the Aquatic Center Outdoor Pool Improvements project (Specifications No. 23/24-06); and 2) Authorized City staff to re-package the project bid documents and re-solicit bids for construction.

K Consideration and possible action to approve the Minutes of the November 25, 2024, Regular Meeting of the City Council.

Action: Approved the November 25, 2024, Regular Meeting Minutes.

L Consideration and possible action to approve the Minutes of the December 9, 2024, Regular Meeting of the City Council.

Action: Approved the December 9, 2024, Regular Meeting Minutes.

15 COUNCIL REPORTS

Council Member Koops, Council Member Sanchez, Mayor Pro Tem Santa Ines, and Mayor Dunton made various comments and reports.

For the record, pursuant to AB 1234, Council Member Sanchez reported on his recent official travel to the California Contract Cities Association Annual Legislative Orientation Tour on January 6-8, 2025, in Sacramento, California, to advocate for the timely implementation of Proposition 36; additional funding for upcoming City projects, better assistance with Caltrans matters related to the 91 Corridor, additional reform with how regional leaders to boards are appointed, and additional support with housing needs for those exiting homelessness. State law requires that local government officials report on their official travel activities when public funds are expended. Therefore, Council Member Sanchez’s report was made pursuant to California Government Code Sections 53232.2 and 53232.3 and Bellflower Resolution No. 06-02.

For the record, and without objection, Mayor Pro Tem Santa Ines requested the meeting be adjourned in memory of Isidro “Syd” Pe, Jr. and Neil Bernard Poole.

Bellflower City Council Minutes Item No. 16
January 13, 2025 Page 11 of 11

16 ADJOURNMENT

Without objection, Mayor Dunton adjourned the meeting at 8:49 p.m., in memory of Isidro “Syd” Pe, Jr. and Neil Bernard Poole, to the next Regular Meeting of the Bellflower City Council at 5:00 p.m. on Monday, January 27, 2025.

Ray Dunton, Mayor
City of Bellflower

ATTEST:

Mayra Ochiqui, City Clerk
Approved: February 10, 2025

14-I
TO: Honorable Mayor and Members of the City Council

ATTENTION: Ryan Smoot, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to approve the Minutes of January 16, 2025, Special Meeting of the City Council.

DATE: February 10, 2025

EXECUTIVE SUMMARY

None

RECOMMENDATION TO CITY COUNCIL

1) Approve the January 16, 2025, Special Meeting Minutes; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

None

ATTACHMENT

Minutes of the January 16, 2025, Special Meeting… .................. ………………………… 2

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MINUTES

CITY OF BELLFLOWER

SPECIAL MEETING OF THE BELLFLOWER CITY COUNCIL
THURSDAY, JANUARY 16, 2024, 9:00 A.M.

THE MAYNE EVENTS CENTER
16400 BELLFLOWER BLVD., BELLFLOWER, CA 90706

1 CALL TO ORDER

Mayor Dunton called the Special Meeting to order at 9:03 a.m.

2 ROLL CALL

The following Members of the City Council responded present to roll call:

Mayor Ray Dunton
Mayor Pro Tem Sonny R. Santa Ines
Council Member Dan Koops
Council Member Wendi Morse
Council Member Victor A. Sanchez

Staff Participants:

Ryan Smoot, City Manager
Karl H. Berger, City Attorney
Mayra Ochiqui, City Clerk
Len Gorecki, Assistant City Manager/Director of Public Works Travis Sais, Deputy City Manager
Tae G. Rhee, Director or Finance/Treasurer
Jim DellaLonga, Director of Economic Development
Elizabeth Oba, Director of Planning and Building Services P.J. Mellana, Director of Parks and Recreation
Brian McNerney, Interim Director of Public Safety
Anna Garan, Finance Manager
Wangsu Lee, Management Analyst I
Dakota Wallace, Management Assistant

3 PUBLIC COMMENTS

For the record, public comments were provided during discussion of Item 4-A.

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Bellflower City Council Special Meeting Minutes Item No. 4-A January 16, 2025 Page 2 of 9

4 STUDY SESSION: CITY COUNCIL STRATEGIC PLANNING

A Consideration and possible action to conduct a Strategic Planning Session regarding City Council goals and objectives. This is a City Council workshop to prioritize the City’s legislative and project agenda. It is anticipated that the workshop will not result in the City Council taking any particular action.

Instead, City Council Members and key staff members will be reviewing the City Council’s existing plans; updating them; and providing direction to the City Manager. Topics may include, without limitation, infrastructure improvements; revenue enhancement; land use challenges; sustainability efforts; redevelopment; community engagement and outreach; and municipal property needs assessment. Any direction provided by the City Council will appear on future meeting agendas.

City Manager Smoot 1) introduced the item; and 2) introduced Consultant Richard Bernard, Partner & Senior Vice President of Fairbanks, Maslin, Maullin & Associates (“FM3”).

For the record, Consultant Bernard 1) provided a PowerPoint presentation giving an overview of the 2024 Citizen Satisfaction Survey conducted by FM3; and 2) along with City Manager Smoot, Consultant Ryder Todd Smith, Director of Parks and Recreation Mellana, Director of Economic Development DellaLonga, and Deputy City Manager Sais, responded to Council Members’ questions.

In response to the presentation provided by Consultant Bernard, 1) Mayor Dunton suggested a future survey ask residents if they have ever called the Los Angeles County Sheriff’s Department for assistance, and if so, to provide a rating on their experience; and 2) Council Member Morse recommended the City mail a financial/budget report to all residents to demonstrate how City funds are allocated with the goal of increasing transparency and public knowledge.

For the record, public comments were provided by Sophia Partida, resident, who 1) inquired whether resident satisfaction survey results were more satisfactory when the City mailed the E-Citizen Newsletter to each household; and 2) expressed the opinion that more communication from the City to residents is needed.

Recess: For the record and without objection, Mayor Dunton recessed the meeting at 10:38 a.m. for a brief break.

Reconvene: For the record, Mayor Dunton reconvened the meeting at 10:49 a.m., with all Council Members present.

City Manager Smoot introduced Consultant Ryder Todd Smith, President of Tripepi Smith & Associates (“Tripepi”).

Bellflower City Council Special Meeting Minutes Item No. 4-A January 16, 2025 Page 3 of 9

4 STUDY SESSION: CITY COUNCIL STRATEGIC PLANNING – Continued A Consideration and possible action to conduct a Strategic Planning Session regarding City Council goals and objectives – Continued

Consultant Smith 1) provided a PowerPoint presentation giving an overview of the strategic planning process; 2) responded to Council Members’ questions, along with City Manager Smoot, City Attorney Berger, Director of Parks and Recreation Mellana, Director of Economic Development DellaLonga, Interim Director of Public Safety McNerney, Assistant City Manager/Director of Public Works Gorecki, and Consultant Bernard; and 3) noted that the goal of the study session was to set goals to get objectives done, which will then be brought back as a summary of goals and objectives to be considered by the City Council and adopted at a future date.

At the request of Council Member Sanchez, City Manager Smoot confirmed that staff will synthesize the resident survey data to the goals and objectives to give them context when the summary is brought back to the City Council.

For the record, the discussion followed “Goal #1 - 4” as listed on the PowerPoint presentation provided by Consultant Smith.

Goal #1: Enhance Public Safety

Mayor Dunton stated that the location of the new public safety building warranted discussion as a final location would need to be identified and suggested that it be centrally located.

City Manager Smoot noted that discussion of the new location for the public safety building would also be included in a separate, scheduled study session related to public safety assessment and operations.

Following discussion, Consultant Smith requested and received a consensus from the City Council that there is a desire to pursue a new public safety building within the next five years and it is a priority to support Bellflower residents.

Council Member Sanchez suggested the new facility be built in a way that will accommodate having Sheriff Deputies stationed onsite, expressing the opinion that this may strengthen the partnership between the City and the Sheriff’s Department and be attractive to a “Homeless Host Team.”

Council Member Morse reiterated the importance of forming partnerships with local organizations in the community to strengthen communication and public safety efforts.

Mayor Dunton expressed a desire for the City to build a reputation of being strict on public safety issues, similar to the City of Downey and City of Seal Beach, stating that it can be achieved through communication and consistent enforcement.

Bellflower City Council Special Meeting Minutes Item No. 4-A January 16, 2025 Page 4 of 9

4 STUDY SESSION: CITY COUNCIL STRATEGIC PLANNING – Continued A Consideration and possible action to conduct a Strategic Planning Session regarding City Council goals and objectives – Continued

Council Member Sanchez suggested the City appeal to the community to be a proactive partner of public safety in their own communities, such as the Neighborhood Watch Program.

Council Member Morse suggested the City also grow partnerships with other agencies who provide resources in the community, such as Little House, Kingdom Causes, and the Homeless Shelter.

Council Member Sanchez expressed the opinion that the City should take advantage of Measure A and Measure H funding to achieve the goals listed under “Goal #1” to address homelessness in the City.

Mayor Dunton suggested that homelessness near the freeway embankments and offramps, riverbed, and railroad tracks also be addressed, regardless of whether those areas are within the City limits.

Following lengthy discussion, it was the consensus of the City Council to add the following additional objectives to Goal #1: Enhance Public Safety:

o Determine the location, design, programming and execution of a new public safety building.
o Finalize and implement public safety assessment
recommendations, and devise a prioritization of funding and recommendations to implement this plan.
o Build a reputation through communication and action that Bellflower is tougher on crime than peer cities.
o Develop a list of community resources for addressing addiction and related challenges and better engage with partnership agencies to offer a spectrum of solutions for crime elements.
o Set a direction to tap into Measure A funds to support programming that addresses homelessness challenges in the City.
o Aggressively work to address homeless population areas in the City, including spaces outside City jurisdiction to reduce the homeless population within the City.
o Solidify emergency preparedness training among staff, ensure a degree of self-reliance after a disaster and communicate the plan to the public.

Goal #2: Increase Public Outreach, Education and Connection

Mayor Dunton reiterated the importance of creating appropriate outlets for communication that reach multi-generations, further suggesting that the City consider hiring a team or company dedicated to public affairs.

Bellflower City Council Special Meeting Minutes Item No. 4-A January 16, 2025 Page 5 of 9

4 STUDY SESSION: CITY COUNCIL STRATEGIC PLANNING – Continued A Consideration and possible action to conduct a Strategic Planning Session regarding City Council goals and objectives – Continued

City Manager Smoot explained that the goal is to bring a unified and consistent voice to the City’s communication channels and platforms, noting that this has recently been implemented among staff with that specific goal in mind.

At the request of Council Member Koops, City Manager Smoot and Director of Economic Development DellaLonga explained how Bellflower Connect (the City’s citywide Wi-Fi that is soon to be available) would play an important role in the City’s communication with the community, as the advertisement component will be owned and managed by the City.

Council Member Sanchez suggested improving the collaboration and the relationship with the local school districts.

Following discussion, it was the consensus of the City Council to add the following additional objectives to Goal #2: Increase Public Outreach, Education and Connection:

o Develop a strategy to leverage video, digital and paper communications to balance reaching across the community. o Bring a unified, consistent and strategically chosen voice and visual presence to communications across City channels and platforms. o Conduct communications assessments on platforms and processes. o Improve collaboration and relationship with the school districts.

Recess: For the record and without objection, Mayor Dunton recessed the meeting at 11:59 a.m. for a brief break.

Reconvene: For the record, Mayor Dunton reconvened the meeting at 12:11 p.m., with all Council Members present.

Goal #3: Continue Investing in a High-Performing and Efficient Team at City Hall

Mayor Pro Tem Santa Ines suggested they 1) consider modernization of technology systems to support residents and connect them to City services, such as online permitting, graffiti clean-up requests, and bulky item pickup requests; and 2) build organizational capacity through staff hiring and strategic contracts for certain services.

Mayor Dunton explained that through the Gateway Cities Council of Governments (“COG”), the City will have fiber installed at City Hall and potentially locations in the Downtown area to improve connectivity, expressing that this may assist with connecting residents to services.

Bellflower City Council Special Meeting Minutes Item No. 4-A January 16, 2025 Page 6 of 9

4 STUDY SESSION: CITY COUNCIL STRATEGIC PLANNING – Continued A Consideration and possible action to conduct a Strategic Planning Session regarding City Council goals and objectives – Continued

City Manager Smoot confirmed that there is a work capacity that has been reached with current staffing levels, noting that this is an issue seen across all departments and perhaps the focus should shift to the quality of the work, not the quantity of the work.

Council Member Sanchez 1) recommended modernizing City polices that are ineffective or inefficient, expressing the opinion that the focus should be on policy and procedure, followed by the implementation of new technology; and 2) requested that the modernization of the financial management system be included in future considerations.

Council Member Koops expressed the opinion that the City’s labor unions should be included in future conversations regarding staff capacity and services.

Following lengthy discussion, it was the consensus of the City Council to add the following additional objectives to Goal #3: Continue Investing in a High- Performing and Efficient Team at City Hall:

o Modernize systems to support resident feedback, online permitting, graffiti and bulky item removal requests, execution on fiber optic to City Hall, financial management and payroll system, and finalize the online permitting process.
o Invest in training and career development for employees. o Conduct a full classification and compensation study. o Build organizational capacity through staff hiring and strategic contracting for services that yield productivity enhancements. o Modernize City policies that are ineffective or inefficient as currently written.
o Implement procedures for fielding and following up on resident requests in a timely manner.

Goal #4: Improve Quality of Life & Visual Appeal in the City

Council Member Morse expressed concern with negative enforcement, suggesting that positive recognition should be implemented to encourage compliance with private property maintenance standards.

Council Member Sanchez emphasized the importance of raising the standards of private property maintenance requirements, including commercial, multi -family and single-family residential properties, further recommending strategies be developed to encourage property maintenance and compliance .

At the request of Council Member Koops, Interim Director of Public Safety McNerney confirmed that the City is in the process of updating the Hazard Mitigation Plan, which includes staff training, noting that the plan will be brought forward to the City Council for future consideration.

Bellflower City Council Special Meeting Minutes Item No. 4 -A January 16, 2025 Page 7 of 9

4 STUDY SESSION: CITY COUNCIL STRATEGIC PLANNING – Continued

A Consideration and possible action to conduct a Strategic Planning Session regarding City Council goals and objectives – Continued

For the record, it was the consensus of the City Council to include emergency preparedness training amongst staff and the creation of a communication plan regarding disaster preparedness to the community in the additional objectives to Goal #1: Enhance Public Safety.

Mayor Pro Tem Santa Ines requested and received clarification from Director of Parks and Recreation Mellana of what was meant by “expand cultural events in non-traditional locations,” which was intended to mean activating park spaces outside of the downtown space and three main parks by utilizing the BRIM Program, such as Riverview Park, the dog park, Palm Park, and Constitution Park.

Council Member Koops noted the importance of the recent discussion at a City Council meeting relative to the future vision and use of the downtown spaces, such as Town Center Plaza.

Following lengthy discussion, it was the consensus of the City Council to add the following additional objectives to Goal #4: Improve Quality of Life & Visual Appeal in the City:
o Develop quality focused maintenance and upkeep plans for infrastructure, including parks, buildings, fountains, etc. o Activate public spaces to connect residents.
o Allocate resources for traffic safety improvement studies. o Explore ways to attract young families as residents.
o Explore strategies to address developed and undeveloped vacant properties.
o Expand cultural events in non-traditional locations to activate public space.
o Solidify vision and plan for the future of Downtown (more residential units, parking, complimentary business types).

Additional Goal #5: Strengthen Economic Development

Mayor Pro Tem Santa Ines suggested 1) exploring the idea of reviewing the General Plan with a focus on certain corridors; and 2) revisiting the current cannabis policies.

In response to Mayor Pro Tem Santa Ines, City Manager Smoot 1) stated the City can explore creating an economic development plan that aligns areas in Bellflower with a focused theme, industry, and related land use strategy; 2) explained the current cannabis policy is being reviewed internally and will be brought to the City Council for consideration at a later date; and 3) noted that an update of the General Plan is an extensive process, but can be done if that is the direction of the City Council.

Bellflower City Council Special Meeting Minutes Item No. 4-A January 16, 2025 Page 8 of 9

4 STUDY SESSION: CITY COUNCIL STRATEGIC PLANNING – Continued

A Consideration and possible action to conduct a Strategic Planning Session regarding City Council goals and objectives – Continued

At the request of City Manager Smoot, Director of Planning and Building Services Oba confirmed the last update of the General Plan was conducted in 1994.

Council Member Koops suggested they consider policies surrounding how the City invests in local businesses.

Council Member Sanchez expressed the opinion that the City should continue to strengthen economic development within the City, bring in new businesses, and explore the next ballot measures, such as a vacant property tax or the ¼ cent tax that is newly available.

Following lengthy discussion, it was the consensus of the City Council to create a new Goal #5: Strengthen Economic Development with the following objectives pulled from the “Additional Objectives for Consideration” category and Council discussion:
o Continue strategic and creative property acquisitions. o Address challenges stemming from absentee property owners and vacant properties.
o Execute on City-controlled property to make impacts in the community and finalize planning for recently acquired properties in the Downtown.
o Analyze allocation of resources.
o Explore an economic development plan that aligns areas in Bellflower with focused economic development themes, industries and related land use strategy.
o Review General Plan, recent plan evolution and options for a full revision with a focus on corridors.
o Revisit cannabis policy, licensing and industry activity in Bellflower. o Evaluate alternative revenue sources and land use measures.

Consultant Smith noted that the next step would be to make this list more clear and bring it back to the City Council as a summary for further consideration and adoption at a later time.

Bellflower City Council Special Meeting Minutes Item No. 5 January 16, 2025 Page 9 of 9

5 ADJOURNMENT

Without objection, Mayor Dunton adjourned the meeting at 1:48 p.m.

Ray Dunton, Mayor
City of Bellflower

ATTEST:

Mayra Ochiqui, City Clerk
Approved: February 10, 2025

Bellflower City CouncilFebruary 10, 2025

Bellflower City Council
February 10, 2025