Agenda packet — Bellflower City Council, April 28, 2025 (part 4 of 4)

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Bellflower City Council Minutes Item No. 6
April 14, 2025 Page 2 of 12

6 ROLL CALL – Continued

Staff Participants: Ryan Smoot, City Manager
Karl H. Berger, City Attorney
Mayra Ochiqui, City Clerk
Len Gorecki, Assistant City Manager/Director of Public Works Jim DellaLonga, Director of Economic Development
Elizabeth Oba, Director of Planning and Building Services Rowena Genilo-Concepcion, Planning Manager
P.J. Mellana, Director of Parks and Recreation
Wangsu Lee, Assistant to the City Manager
Karla Pineda, Management Analyst II
Dakota Wallace, Management Assistant

7 INVOCATION

Mayor Ray Dunton offered the Invocation.

8 PLEDGE OF ALLEGIANCE

Director of Economic Development Jim DellaLonga led the assembly in the Pledge of Allegiance.

9-A CITY COUNCIL ANNOUNCEMENTS

Mayor Dunton provided details relative to the Young Artists' Night hosted by the Bellflower Symphony Association showcasing the winners of the Young Artist Concerto Competition, to be held on April 19, 2025, at the William and Jane Bristol Civic Auditorium.

Mayor Pro Tem Santa Ines provided details relative to the Bellflower Honors Program, offering residents the opportunity to dedicate a street pole banner or an inscribed brick to honor local veterans.

Council Member Koops provided details relative to the free used oil and filter recycling event to be held on April 26, 2025, at AutoZone located at 10239 Rosecrans Avenue.

Council Member Morse provided details relative to the Bellflower Noon Lions Club Pancake Breakfast with the Easter Bunny to be held on April 19, 2025, at the Bellflower Moose Lodge located at 9320 Alondra Boulevard.

Council Member Sanchez provided details relative to the free composting event providing residents with two free bags of compost to be held on April 19, 2025, at the Public Works Yard.

Bellflower City Council Minutes Item No. 9-B
April 14, 2025 Page 3 of 12

9-B PRESENTATION: Donate Life Month Proclamation

Mayor Dunton and his City Council colleagues declared April 2025 as Donate Life Month in the City of Bellflower and presented the proclamation to Dana Stump, OneLegacy Ambassador.

For the record, Dana Stump 1) accepted the proclamation; and 2) provided brief information about Donate Life Month including her family’s personal involvement.

9-C PRESENTATION: Cerritos College Update

Mayor Dunton introduced Dr. Jose Fierro, President/Superintendent of Cerritos Community College, and James Cody Birkey, Board Trustee, who 1) provided a PowerPoint presentation giving an update relative to the programs offered at Cerritos College, as well as scheduled building improvements; and 2) responded to Council Members’ questions.

At the request of Council Member Koops, President/Superintendent Fierro confirmed that he would convey his suggestion to the Board that they consider naming the new Performing Arts Center after the College’s founder Dr. Ralph Burnight, who was a resident of Bellflower and former superintendent of the Excelsior School District, as the previous building was named after him.

10 PUBLIC COMMENTS

None

11 PUBLIC HEARINGS

A Consideration and possible action to adopt Resolution No. 25-14 – A Resolution approving a Substantial Amendment to the Fiscal Year 2020- 2021 (“FY”) Annual Action Plan to reprogram unused Community Development Block Grant Coronavirus Relief funds (“CDBG-CV”) for the redesign of the public sidewalk located at TownCenter Gateway Plaza on the northeast corner of Belmont Street and Bellflower Boulevard to encourage social distancing.

City Manager Smoot introduced the item.

Management Analyst Pineda 1) provided a PowerPoint presentation of the Staff Report; and 2) along with City Manager Smoot and Director of Economic Development DellaLonga, responded to Council Members’ questions.

For the record, Council Member Koops expressed the opinion that though the proposed redesign is doable, the City Council should explore other programming options prior to taking action on the item, as the funds do not need to be expended until November of 2026.

Bellflower City Council Minutes Item No. 11-A
April 14, 2025 Page 4 of 12

11 PUBLIC HEARINGS – Continued

A Consideration and possible action to adopt Resolution No. 25-14 – Continued

In response to questions and comments made by Council Member Koops, Director DellaLonga explained that the Department of Housing and Urban Development (“HUD”) requires a mandatory COVID-19 “tieback” in which the reprogramming of the unused funds must be directly tied to helping communities prevent, prepare for, and respond to the indirect and indirect effects of the COVID- 19 pandemic.

Without objection, Council Member Sanchez, supported by Council Member Morse, suggested that staff explore the installation of a sidewalk in the area of Rose Street and Coke Avenue as a viable use for the CDBG -CV funds, as there is no safe space for children walking to and from school in that area, noting that it is his understanding that CDBG-CV funds may be utilized for traffic calming measures.

At the request of Mayor Pro Tem Santa Ines, Management Analyst Pineda confirmed that Town Center Plaza, Bank of the West, and various public serving areas of City facilities, such as lobbies, were identified as additional options for the reprogramming of the unused CDBG-CV funds.

Without objection, Mayor Pro Tem Santa Ines suggested staff explore accessibility to the soon-to-be-built Oak Center at Simms Park as a viable use for the CDBG-CV funds.

For the record, Mayor Dunton expressed the opinion that the Bank of the West is not a viable option as the funds would not be expended prior to the established deadline.

Following brief discussion, it was the consensus of the City Council to refer the matter back to staff to explore alternative projects to reprogram the unused CDBG-CV funds.

For the record, City Manager Smoot confirmed that staff would bring back the multi-faceted Venn diagram of requirements for this funding source and a list of projects that may meet those requirements.

Following discussion, it was moved by Council Member Koops, seconded by Mayor Pro Tem Santa Ines, and carried without objection, to open the public hearing.

Bellflower City Council Minutes Item No. 11-A
April 14, 2025 Page 5 of 12

11 PUBLIC HEARINGS – Continued

A Consideration and possible action to adopt Resolution No. 25-14 – Continued

For the record, the following individuals did not state a position in favor or against adopting Resolution No. 25-14, but made comments and asked questions generally related to the subject of the public hearing:

• Darlene Palacios
• Jaydee Dizon

Following discussion, it was moved by Council Member Koops, seconded by Mayor Pro Tem Santa Ines, and carried without objection, to close the public hearing.

It was moved by Council Member Sanchez, seconded by Council Member Morse, and carried by the following roll call vote, to continue the Public Hearing to May 12, 2025, emphasizing that the traffic calming measures discussed relative to the installation of a sidewalk near Rose Street and Coke Avenue be highly taken into consideration as one of the programming options:

AYES: Council Members – Santa Ines, Koops, Morse, Sanchez, and Mayor Dunton

B Consideration and possible action to conduct a public hearing to consider 1) Zoning Ordinance Text Amendment Case No. ZOTA 25-01; and 2) read by title only, waive first reading, and introduce Ordinance No. 1443 – An Ordinance approving Zoning Ordinance Text Amendment Case No. ZOTA 25-01 amending various provisions of Title 17 (Zoning) of the Bellflower Municipal Code to implement the Housing Element.

CEQA: The City reviewed the environmental impacts of the proposed Ordinance pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal.

Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”). In accordance with CEQA and CEQA Guidelines § 15162, the City Council finds as follows:

A) Resolution No. 22-04 was adopted by the City Council on January 20, 2022, approving Mitigated Negative Declaration No. MND 21-01; B) Changing the zoning designation for those properties identified in this Resolution is an activity contemplated by MND 21-01; C) This activity does not contemplate any changes which will require major revisions to MND 21-01 nor are there any substantial changes with respect to the circumstances under which MND 21 -01 was undertaken; and D) There is no new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time MND 21-01 was approved.

City Manager Smoot introduced the item.

Bellflower City Council Minutes Item No. 11-B
April 14, 2025 Page 6 of 12

11 PUBLIC HEARINGS – Continued

Director of Planning and Building Services Oba 1) stated that supplemental material was distributed to the City Council and made available to the public prior to the start of the meeting; 2) explained that a correction was needed to include Section 2 of Ordinance No. 1443 to read, “Planning Agency. Pursuant to BMC § 2.32.050(F), the City Council is acting as the Bellflower Planning Agency for purposes of the Project;” 3) provided a brief verbal presentation of the Staff Report; and 4) introduced Consultant Patti Nahill, Principal of PGN.

For the record, Consultant Nahill 1) provided a PowerPoint presentation of the Staff Report; and 2) responded to Council Members’ questions along with Director Oba, Planning Manager Genilo-Concepcion, City Manager Smoot, and City Attorney Berger.

For the record, Director Oba stated that there will be a cleanup item coming back to the City Council at a future date relative to Ordinance No. 1442 to adopt the corrected versions of the maps, as the previous iteration did not reflect the final maps and included some formatting errors.

Following brief discussion, Council Member Koops expressed concerns relative to the reduction of parking requirements stipulated in Program 13 (Remove Development Constraints), noting that the zones identified are high traffic areas and require more parking than already provided.

In response to Council Member Koops’s questions and comments, Director Oba 1) clarified that the State of California (“State”) governs the parking requirements for developments, noting that if a development is located within a half-mile radius of a major transit stop, the development is exempt from the current parking standards; and 2) explained that during the certification of the Housing Element in 2022, the City committed to the implementation of certain Housing Element Programs, further clarifying that the proposed Zoning Ordinance Text Amendment (“ZOTA”) is necessary to implement these programs a s well as ensuring compliance with State regulations and standards.

At the request of Council Member Koops, City Attorney Berger 1) clarified that the implementation of the Housing Element was done prior to the City becoming a Charter City, further explaining that now that the City is a Charter City, the City Council may provide direction to staff to prepare documents to bring back to the City Council for consideration to oppose the requirements set forth by the State; 2) explained that if the City chose to oppose the State’s requirements, a ruling by the Supreme Court could take approximately five to six years; and 3) recommended that the City Council a) implement the Housing Element Programs as presented as certain deadlines must be adhered to; and b) provide direction to staff to explore additional possibilities regarding the implementation of State laws and regulations.

Bellflower City Council Minutes Item No. 11-B
April 14, 2025 Page 7 of 12

11 PUBLIC HEARINGS – Continued

For the record, Council Member Koops expressed the opinion that the transit-oriented development requirements and regulations set forth by the State would negatively affect certain zones of the City, reiterating that the intent of becoming a Charter City was to gain greater local control.

Following brief discussion, at the request of Mayor Dunton and Council Member Koops relative to high quality transit areas, 1) Consultant Nahill clarified that legislation defines a “major transit stop” to include, among other locations, the intersection of two or more major routes with a frequency of service interval of fifteen minutes or less, which may include a train station, bus route, and or Citywide transportation services such as Dial-A-Ride; and 2) Planning Manager Genilo- Concepcion stated that major transit stops are determined by the Southern California Association of Governments (“SCAG”) as they are the responsible agency for the development the regional transportation plan, reiterating that developments within a half-mile radius of a major transit stop are exempt from parking regulations set forth by the State.

In response to questions and comments made by Mayor Pro Tem Santa Ines, City Attorney Berger recommended 1) the City Council approve the recommendation as presented, reiterating that there are timing deadlines that must be adhered to regarding the implementation of the Housing Element Programs; and 2) direct staff to bring an item back to the City Council to provide additional information relative to transit-oriented developments and the implementation of State laws.

For the record, at the request of Council Member Sanchez relative to Program 9 (Accessory Dwelling Units) and Program 13 (Removing Development Constraints), 1) Director Oba a) stated that the intent is to remove development constraints and ensure compliance with the State’s current regulations regarding Accessory Dwelling Units (“ADUs”); and b) clarified that with the City’s current process, there are two options that are allowed, which is to build new construction and/or conversion construction; however, with the proposed amendment, only one or the other will be allowed rather than a combination of the two options; and 2) Planning Manager Genilo-Concepcion a) explained that the State allows for the conversion of an existing space or the build of a detached structure for multi-family developments, reiterating that the proposed amendment will now o nly allow for either the conversion of an existing space or the build of a detached structure, not both; and b) clarified that the elimination of additional parking spaces for additional bedrooms after the first two is in compliance with the State and mirrors the regulations of surrounding cities.

Bellflower City Council Minutes Item No. 11-B
April 14, 2025 Page 8 of 12

11 PUBLIC HEARINGS – Continued

For the record, Council Member Sanchez 1) expressed the opinion that though certain zones should remain as is to maintain their integrity, the allowance for density and development in certain areas of the City is essential in order to assist with the housing crisis; 2) stated that he is in favor of the future Metrolink Station in the Downtown as it will draw more people into the area and therefore better the economy of the City, further noting that most people no longer commute to work and live in an area that is walkable; and 3) expressed hesitation on the approval of Program 9 (Accessory Dwelling Units), stating that the regulations and provisions proposed would create additional development constraints instead of removing them.

Following discussion, it was moved by Mayor Pro Tem Santa Ines, seconded by Council Member Koops, and carried without objection, to open the public hearing.

For the record, the following individuals did not state a position in favor or against reading by title only, waiving first reading, and introducing Ordinance No. 1443 , but made comments and asked questions generally related to the subject of the public hearing:

• Fred Taylor
• James Cody Birkey
• Darlene Palacios

Following discussion, it was moved by Council Member Koops, seconded by Mayor Pro Tem Santa Ines, and carried without objection, to close the public hearing.

It was moved by Mayor Pro Tem Santa Ines, seconded by Council Member Koops, and unanimously carried by the following roll call vote, to read by title only, waive first reading, and introduce Ordinance No. 1443, as amended to include Section 2 of Ordinance No. 1443 to read “Planning Agency. Pursuant to BMC § 2.32.050(F), the City Council is acting as the Bellflower Planning Agency for purposes of the Project:”

AYES: Council Members – Santa Ines, Koops, Morse, Sanchez, and Mayor Dunton

Recess: For the record and without objection, Mayor Dunton recessed the meeting at 9:22 p.m. for a brief break.

Reconvene: For the record, Mayor Dunton reconvened the meeting at 9:28 p.m., with all Council Members present.

Bellflower City Council Minutes Item No. 11-B
April 14, 2025 Page 9 of 12

11 PUBLIC HEARINGS – Continued

For the record, following brief discussion, it was the consensus of the City Council to direct staff to bring an item back to the City Council to provide more information relative to 1) transit-oriented development such as what it is, how it is defined, what the current regulations are, any pending litigation, potentially what local regulations might be, and what options the City may have in order to address it; and 2) new State requirements for ADUs that changed the maximum allowable square footage from 1,200 to 800 square feet and removed flexibility for a combination of new and conversion construction.

12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION

None

13 CONSIDERATION ITEMS

A Consideration and possible action to authorize the City Manager to execute Agreement File No. 1089, in a form approved by the City Attorney, with Kaizen Laboratories Inc. for the replacement of the City of Bellflower’s current Recreation Management System.

City Manager Smoot introduced the item.

Director of Parks and Recreation Mellana 1) introduced Will Harrison, Account Executive of Kaizen Laboratories, Inc. (“Kaizen”); 2) provided a PowerPoint presentation of the Staff Report; and 3) along with City Manager Smoot and Account Executive Harrison, responded to Council Members’ questions.

At the request of Mayor Pro Tem Santa Ines, 1) Director Mellana a) stated that residents have expressed dissatisfaction with the current Recreation Management System (“RMS”) as it is difficult to use on a mobile device and not conducive to enrolling multiple children for activities; b) clarified that picnic shelters and field rentals are not included in the current RMS but will be included with the new system; and c) explained that the cost structure of Kaizen’s RMS is a tiered transactional fee model in which service fees are assessed based on the value of each transaction processed through the platform; and 2) Account Executive Harrison confirmed that the transactional service fee will not exceed 6% during the term of the agreement.

Bellflower City Council Minutes Item No. 13-A
April 14, 2025 Page 10 of 12

13 CONSIDERATION ITEMS – Continued

A Consideration and possible action to authorize the City Manager to execute Agreement File No. 1089 – Continued

In response to questions and comments provided by Mayor Dunton, 1) Account Executive Harrison a) clarified that they have a third party credit card payment processor and the City will be responsible for all credit card transactions fees which is 2.9% plus $0.30 per successful transaction; and b) stated that Kaizen has approximately fifty clients, including the cities of Manhattan Beach, Bell, Santa Clarita, and Monterey Park; and 2) Director Mellana explained that the City already has an agreement with the credit card payment processor Kaizen utilizes.

At the request of Council Member Sanchez, relative to cybersecurity, Account Executive Harrison confirmed that Kaizen is an International Organization for Standardization (“ISO”) and Systems and Organization Controls 2 (“SOC 2”) compliant.

In response to questions and comments provided by Council Member Koops and Council Member Morse, 1) Director Mellana a) clarified that the proposed agreement has a term of five years with the option to renew for additional one year terms, reiterating that the transactional service fee of 6% is a flat fee for the entirety of the five year term; and b) explained that the implementation of the system may take approximately five to seven months to complete; however, it may be longer depending on the workload of the Parks and Recreation Department at the time of implementation; and 2) Account Executive Harrison confirmed that the required equipment, such as tablets and card readers, will be provided by Kaizen.

For the record, at the request of Mayor Dunton, 1) Director Mellana confirmed that the IT Division and Finance Department have been included in the discussions regarding the implementation of the system; and 2) Account Executive Harrison confirmed that Kaizen’s system integrates with other software platforms without issue.

Following brief discussion, it was moved by Council Member Sanchez, seconded by Mayor Pro Tem Santa Ines, and carried by the following roll call vote, to authorize the City Manager to execute Agreement File No. 1089, in a form approved by the City Attorney:

AYES: Council Members – Santa Ines, Koops, Morse, Sanchez, and Mayor Dunton

B Consideration and possible action to authorize the City Manager or Designee to issue an encroachment permit, as requested by the Los Angeles County Fire Museum and the Los Angeles County Fire Department, for Fire Service Day on May 10, 2025.

City Manager Smoot introduced the item.

Bellflower City Council Minutes Item No. 13-B
April 14, 2025 Page 11 of 12

13 CONSIDERATION ITEMS – Continued

Assistant to the City Manager Lee 1) provided a PowerPoint presentation of the Staff Report; and 2) along with City Manager Smoot and
Assistant City Manager/Director of Public Works Gorecki, responded to Council Members’ questions.

For the record, Acting Assistant Fire Chief Khoi Dao of the Los Angeles County Fire Department, 1) apologized for the delay of the request; 2) clarified that the use of the parking lot behind the Elks Lodge is being requested, not the Parking Structure; 3) introduced Rick Klemundt, Board Member of the Los Angeles County Fire Museum; and 4) requested to expand the street closure from Bellflower Boulevard between Mayne Street and Belmont Street to allow for the display of additional equipment.

At the request of Council Member Sanchez, Board Member Klemundt confirmed that they would provide the necessary signage, such as trailers and flyers, to notify the public of the street closure leading up to the event and place them at the direction of the City’s designee.

For the record, relative to the request to expand the street closure from Mayne Street to Belmont Street, Assistant City Manager/Director Gorecki clarified that the road closure from Bellflower Boulevard between Mayne Street and Oak Street already has approved traffic control, further explaining that extending the closure has not yet been approved and would negatively impact residents in the surrounding area.

Following brief discussion, Board Member Klemundt confirmed a) the street closure proposed initially would stay as is due to timing issues; and b) notice for future events will be provided to the City well in advance to ensure timely planning.

For the record, Council Member Koops expressed dissatisfaction with the 100 Year Celebration Event held by the Los Angeles County Fire Department and Los Angeles County Fire Museum in May of 2024, noting that seats were not provided to the City Council Members in attendance, and expressing the opinion that the City Council has supported the Los Angeles County Fire Museum , but it has not been properly reciprocated.

For the record, Board Member Klemundt apologized for the oversight at last year’s event and confirmed that the City Council will be recognized appropriately at the upcoming event.

Following brief discussion, it was moved by Mayor Pro Tem Santa Ines, seconded by Council Member Sanchez, and carried by the following roll call vote, to authorize the City Manager or Designee to issue an encroachment permit for Fire Service Day:

AYES: Council Members – Santa Ines, Koops, Morse, Sanchez, and Mayor Dunton

Bellflower City Council Minutes Item No. 14
April 14, 2025 Page 12 of 12

14 CONSENT CALENDAR

For the record, it was moved by Council Member Koops, seconded by Council Member Sanchez, and carried without objection, to approve the actions stipulated on the Consent Calendar.

A Consideration and possible action to receive and file Warrant Register No. 25-101, dated April 14, 2025.

Action: Received and filed Warrant Register No. 25-101.

B Consideration and possible action to approve the Minutes of the March 24, 2025, Regular Meeting of the City Council.

Action: Approved the March 24, 2025, Regular Meeting Minutes.

C Consideration and possible action to authorize the City Manager to execute Agreement File No. 781.3, in a form approved by the City Attorney, with KTU&A for various grant writing and park concept design professional services, as determined by individual task order.

Action: Authorized the City Manager to execute Agreement File No. 781.3, in a form approved by the City Attorney.

D Consideration and possible action to receive and file Agreement No. 523.3, in a form approved by the City Attorney, with Gateway Region Integrated Regional Water Management Joint Powers Authority, to extend the term for and cost sharing for the installation of monitoring equipment and monitoring pursuant to the Harbor Toxic Pollutants total maximum daily loads.

Action: Received and filed Agreement File No. 523.3.

15 COUNCIL REPORTS

Council Member Koops made various comments and reports.

For the record, following brief discussion between Council Member Koops and Director of Parks and Recreation Mellana relative to possible illegal gatherings and activities at Caruthers Park, City Attorney Berger reminded the City Council that Council Reports are limited to brief comments only and an item can be placed onto a future agenda if the City Council wishes to further explore the matter.

16 ADJOURNMENT

Without objection, Mayor Dunton adjourned the meeting at 10:37 p.m. to the next Regular Meeting of the Bellflower City Council at 5:30 p.m. on Monday, April 28, 2025.

ATTEST:

_______________________________
Ray Dunton, Mayor Mayra Ochiqui, City Clerk
Approved: April 28, 2025

14-E
TO: Honorable Mayor and Members of the City Council

ATTENTION: Ryan Smoot, City Manager

FROM: Jim DellaLonga, Director of Economic Development

SUBJECT: Consideration and possible action to receive and file Lease Agreement File No. 1087 with Mariah Lin dba The Rhizophora Post for lease of property at 16552 Bellflower Boulevard, identified as Kiosk A.

DATE: April 28, 2025

EXECUTIVE SUMMARY

In December 2024, Milton’s Shoeshine’s lease expired and items in Kiosk A were removed thereafter. On April 1, 2025, the City entered into the above referenced Lease Agreement File No. 1087 with Mariah Lin dba The Rhizophora Post. The purpose of this agreement is to allow Mariah Lin to enter the City-owned property located at 16552 Bellflower Blvd. Kiosk A for purpose of operating The Rhizophora Post, a retail store selling plants, artisanal crafts and sustainable goods.

RECOMMENDATION TO THE CITY COUNCIL

1) Receive and File Lease Agreement File No. 1087; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

For the first six full-calendar months of the Lease, Mariah Lin is required to pay a monthly lease fee of $150. Starting with month seven through month 12, the lessee is not required to pay a monthly lease fee for use of the kiosk. Resuming at month 1 3, the lessee will pay $150 for the remaining 12 months of the Lease.

DISCUSSION

On April 25, 2016, City Council approved the guidelines and incentives for the Kiosk Small Business Program to encourage entrepreneurs to submit application s and business proposals. During the Winter 2025 submission period, a total of five proposals were received for the Kiosk A vacancy. Economic Development Department staff independently reviewed and scored each proposal. After scores were tallied, The Rhizophora Post scored the highest of the proposals submitted and was offered the lease space. The Rhizophora Post will sell retail household goods such as plants, eco-friendly crafts, and sustainable items. She will use Kiosk A for walkup purchases, online sales pick up and package preparation for mailing.

ATTACHMENT

Agreement File No. 1087 ................................................................................................ 2 1 Docusign Envelope ID: E8DB3D79-9794-4FD9-8054-ED9D84E551 BB AGREEMENT FILE NO. 1087

LEASE AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND

MARIAH LIN DBA THE RHIZOPHORA POST

FOR USE OF CITY'S PROPERTY LOCATED AT
16552 BELLFLOWER BLVD. UNIT A, BELLFLOWER CA 90706
THIS LEASE is entered into this 14th day of April, 2025, by and between the CITY OF BELLFLOWER, a municipal corporation and charter city ("CITY") and Mariah Lin, owner and operator of The Rhizophora Post, a sole proprietorship ("LESSEE").

1. RECITALS. This Lease is made with reference to the following facts and objectives:

A. CITY is the owner of commercial real property identified. CITY desires to lease the real property to LESSEE as part of the CITY's kiosk promotion.

B. LESSEE is a sole proprietor that desires to lease the commercial real property from CITY pursuant to the terms and conditions outlined in this lease.

2. LEASE; DESCRIPTION OF PROPERTY. CITY leases to LESSEE to use, on the terms and conditions of this Lease, portions of real property identified as 16552 Bellflower Boulevard, Kiosk A ("Property"), which is incorporated by reference.

3. RENT. LESSEE agrees to pay to CITY as rental for the Property the sum of one hundred fifty dollars ($150.00), payable in advance on the first day of each month during the term.

A. For the first month of the term of this Lease, and for each of the five months that follow, LESSEE must pay the CITY the full amount of rent as described above.

B. Commencing on the seventh month of the term of this Lease, and for each of the five months that follow, LESSEE need not pay any rent to the CITY.

C. Commencing on the thirteenth month of the term of this Lease (i.e., the first month of the second year of the term of the Lease), and for each month that follows until the Lease is terminated, LESSEE must pay the CITY the full amount of rent as described above.

4. TERM. The initial term of this Lease is for two (2) years, commencing on May 1, 2025 ("Initial Lease Term"). Provided that LESSEE is not in default in the performance of this Lease, upon the expiration of the Initial Lease Term, the term will continue as a month -to -month tenancy. The LESSEE may only terminate their Lease on the last day of any month and the CITY must receive a written notification of non -renewal at least 30 days prior to the last day of that month. If the LESSEE plans to leave on or after the first day of any month, they are responsible for that month's full rent.

Page 1 of 7 ends

2 Docusign Envelope ID: E8DB3D79-9794-4FD9-8054-ED9D84E551BB City of Bellflower
Agreement File No. 1087
Mariah Lin DBA The Rhizophora Post

Page 2 ends

5. USE OF PROPERTY. Subject to the limitations listed below, LESSEE may use the Property for the commercial selling of plants, sustainable crafts and home goods. The Property may not be used for any other purpose. The Property may not be used for any other purpose.

6. UTILITIES.

A. LESSEE is responsible directly to the serving entities for all utilities required for its use of the Property. "Utilities" means electricity, gas, telephone services, trash, water, and cable television.

B. LESSEE agrees to order, obtain, and pay for all utilities and service and installation charges in connection with the development and operation of the Property.

7. TRASH AND GARBAGE. LESSEE will provide and pay all costs for the complete and proper disposal and timely removal of all refuse resulting from its operations. LESSEE will provide and use appropriate covered receptacles for all refuse at the Property. Piling boxes, cartons, barrels or other similar items in view of a public area will not be permitted. LESSEE is responsible for the proper disposal of its refuse in such a manner as not to contaminate or restrict sewer lines.

8. MAINTENANCE QUALITY. CITY's designees may, at any reasonable time and without notice, enter the Property to determine if satisfactory maintenance is being performed. If the quality of maintenance is unreasonable, CITY will provide written notice to LESSEE which includes the specific nature of the complaint.

Should LESSEE fail to improve and sustain quality maintenance within thirty (30) days of CITY's notice, CITY may enter upon the Property and perform such maintenance. LESSEE will promptly reimburse CITY for the cost of maintenance, plus ten percent (10%) for CITY's administrative overhead.

9. HAZARDOUS WASTE. CITY has not, nor, to CITY's knowledge, has any third party used, generated, stored, or disposed of, or permitted the use, generation, storage, or disposal of, any hazardous material (as defined below) on, under, or within the Property in violation of any law or regulation. LESSEE agrees that it will not use, generate, store, or dispose of any hazardous material (as defined below) on, under, or within the Property in violation of any law or regulation. LESSEE agrees to defend and indemnify CITY, as provided in this Lease, against any and all losses, liabilities, claims, and/or costs arising from any breach by LESSEE of any warranty or agreement contained in this section. As used in this section, hazardous material" means any substance, chemical or waste that is identified as hazardous, toxic or dangerous in any applicable federal, state or local law or regulation (including petroleum and asbestos).

10. POSSESSORY INTEREST TAXES. LESSEE is informed by CITY pursuant to Revenue & Taxation Code § 107.6 that its property interest in the Property may be subject to property taxation if created and that LESSEE may be subject to the payment of property taxes levied on its interest. LESSEE may not deduct such amount from payments to CITY.

11. QUIET ENJOYMENT. CITY agrees that LESSEE, upon making payments under the terms of this Agreement and upon observing and keeping the 3 Docusign Envelope ID: E8DB3D79-9794-4FD9-B054-ED9D84E551BB City of Bellflower
Agreement File No. 1087
Mariah Lin DBA The Rhizophora Post

Page 3 of 7 ends

agreements and each of the covenants of this Lease will lawfully and quietly hold, occupy, and enjoy the Property during the term of this Lease.

12. CITY'S LIMITED WARRANTY. CITY warrants that it is under no disability, restriction or prohibition, whether contractual or otherwise, with respect to its right to execute this agreement and perform its terms and conditions and has the legal right, power and authority to grant all of the rights granted herein.

13.TERMINATION. This Lease may be terminated as follows:

A. At the expiration of the term;
B. Upon mutual written agreement between the parties;
C. If either party gives thirty (30) days' written notice to the other of its intent to terminate this Lease;
D. Upon the Property being condemned; or
E. Should LESSEE materially breach this Lease and fail to cure such breach within thirty (30) days of being notified by CITY regarding such breach to CITY's reasonable satisfaction.

14. CONDITION OF PROPERTY UPON TERMINATION. Upon termination of this Lease for any reason, LESSEE will vacate the Property and deliver it to CITY in good order and condition, damage by the elements, earthquake, and ordinary wear and tear excepted.

15. SALE OR TRANSFER BY CITY. Should CITY, at any time during the term of this Lease, sell, lease, transfer, or otherwise convey all or any part of the Property to any transferee other than LESSEE, then such transfer will be under and subject to this Lease and all of LESSEE's rights hereunder.

16. CONDEMNATION. If all or part of the Property is acquired by eminent domain or purchase in lieu thereof, LESSEE acknowledges that it will have no claim to any compensation awarded for the taking of the Property or any portion thereof or for loss of or damage to LESSEE's improvements.

17. RELOCATION BENEFITS. LESSEE acknowledges that it was informed that CITY is a public entity and that the Property was previously acquired by CITY for a public purpose. LESSEE further acknowledges that any rights acquired under this Lease arose after the date of acquisition of the Property and that said rights are subject to termination when the Property is needed by CITY. LESSEE acknowledges that at the time of any termination of this Lease, LESSEE will not be a "displaced person" entitled to any of the relocation assistance or benefits offered to displaced persons under State or Federal law. 4 Docusign Envelope ID: E8DB3D79-9794-4FD9-8054-ED9D84E551BB City of Bellflower
Agreement File No. 1087
Mariah Lin DBA The Rhizophora Post

Page 4 of 7 ends

18. NO PUBLIC PROJECT. All rights given to LESSEE pursuant to this Lease are for LESSEE's use of the public property identified herein. Any trespass, use, or other utilization of private property by LESSEE is done at its own risk; LESSEE is not an agent of CITY and this Lease is not intended, nor should it be construed, to constitute a public project.

19. FORCE MAJEURE. Should performance of this Lease be prevented due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then it will immediately terminate without obligation of either party to the other.

20. NO FIXTURES. Improvements and facilities that currently exist, or may be constructed during the term of this Lease, will not constitute fixtures attached to the Property. Any such facilities may be removed by LESSEE upon termination of the Lease.

21.ALTERATIONS, MECHANICS' LIENS. Except as provided by this Lease, LESSEE will not make, or cause to be made, any alterations to the property, or any part thereof, without CITY's prior written consent. LESSEE will keep the property free from any liens arising out of any work performed, material furnished, or obligations incurred by LESSEE.

22.ASSIGNMENT AND SUBLETTING. This Lease may not be assigned, transferred, or sublet by LESSEE, court order, or through any other means. Any such purported transfer will be null and void.

23. HOLDOVER. If LESSEE holds possession of the Property after the initial term, or any option, expires, with CITY's written consent, LESSEE will become a tenant from month -to -month at the fair market rental rate per month. Such tenancy will be subject to all of the terms and conditions of this Lease.

24. INDEMNIFICATION.

A. LESSEE indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Lease, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be against it, by suit or otherwise, whether the same be groundless or not, arising out of this Lease, or its performance, pursuant to this Lease, LESSEE will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify it for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and volunteers.

C. LESSEE expressly agrees that this hold harmless and indemnification provision is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. 5 Docusign Envelope ID: E8D83D79-9794-4FD9-B054-ED9D84E551BB City of Bellflower
Agreement File No. 1087
Mariah Lin DBA The Rhizophora Post

Page 5 ends

D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Lease.

E. The requirements as to the types and limits of insurance coverage to be maintained by LESSEE as required by Section 25 below, and any approval of such insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by LESSEE pursuant to this Lease, including but not limited to the provisions concerning indemnification.

25. INSURANCE. LESSEE must procure and maintain insurance of the type, for the period, with the coverages and limits, and in accordance with the terms, conditions, and requirements that follow:

A. LESSEE will provide Commercial General Liability, Broad Form General Liability and Business Automobile Liability insurance that meet or exceed the requirement of ISO Forms GL0002, GL0404 and CA0001, Code 1, respectively, in the most current State of California approved forms, in connection with LESSEE's performance in the amount of not less than $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage for each policy coverage.

B. Commercial General Liability, Broad Form General Liability and Business Automobile Liability policies required in this Lease will be endorsed to name CITY, its officials, volunteers, and employees as additional insureds" under said insurance coverage, to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto, and to state that the policy(ies) will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

C. LESSEE will furnish to CITY a certificate of insurance, in the standard form required by CITY, duly authenticated, evidencing maintenance of the insurance required under this Lease and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII."

26. COMPLIANCE WITH LAW. LESSEE will, at its sole cost and expense, comply with all of the requirements of all federal, state, and local authorities now in force, or which may hereafter be in force, pertaining to the Property and will faithfully observe in the use of the Property all applicable Taws. The judgment of any court of competent jurisdiction that LESSEE has violated any such ordinance or statute in the use of the Property will be conclusive of that fact as between CITY and LESSEE.
6 Docusign Envelope ID: E8DB3D79-9794-4FD9-B054-ED9D84E551BB City of Bellflower
Agreement File No. 1087
Mariah Lin DBA The Rhizophora Post
Page6of7

27. WAIVER OF BREACH. Any express or implied waiver of a breach of any term of this Lease will not constitute a waiver of any further breach of the same or other term of this Lease.

28. INSOLVENCY; RECEIVER. Either the appointment of a receiver to take possession of all or substantially all of the assets of LESSEE, or a general assignment by LESSEE for the benefit of creditors, or any action taken or offered by LESSEE under any insolvency or bankruptcy action, will constitute a breach of this Lease by LESSEE, and in such event this Lease will automatically cease and terminate.

29. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to LESSEE:

Attention: Mariah Lin
The Rhizophora Post
1355 Seelert Ln.

Rosemead, CA 91770
626) 363-3611
[email protected]
If to CITY:

Attention: Annika Miyashiro-Ruiz
City of Bellflower
16600 Civic Center Drive
Bellflower, CA 90706
562) 804-1424
[email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

30. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

31. GOVERNING LAW. This Lease has been made in and will be construed in accordance with the laws of the State of California and exclusive venue for any action involving this Lease will be in Los Angeles County.

32. PARTIAL INVALIDITY. Should any provision of this Lease be held by a court of competent jurisdiction to be either invalid or unenforceable, the remaining provisions of this Lease will remain in effect, unimpaired by the holding. 7 Docusign Envelope ID: E8DB3D79-9794-4FD9-8054-ED9D84E551BB City of Bellflower
Agreement File No. 1087
Mariah Lin DBA The Rhizophora Post

Page 7 of 7 ends

34. INTEGRATION. This instrument and its attachments constitute the sole agreement between CITY and LESSEE respecting the Property, the use of the Property by LESSEE, and the specified term, and correctly sets forth the obligations of CITY and LESSEE. Any Lease or representations respecting the Property or its licensing by CITY to LESSEE not expressly set forth in this instrument are void.

35. CONSTRUCTION. The language of each part of this Lease will be construed simply and according to its fair meaning, and this Lease will never be construed either for or against either party.

36.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Lease and to engage in the actions described herein. This Lease may be modified by written amendment. CITY's city manager, or designee, may execute any such amendment on behalf of CITY.

37.COUNTERPARTS. This Lease may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF BELLFLOWER
r Spned by:

Faun, Smoot
C64D390215FE4C5
The Rhizophora Post
Signal by:

AtoriaiL
548205470C9E46E
Ryan Smoot, City Manager Mariah Lin, Owner
APPROVED AS TO FORM:

Karl H. Berger, City Attorney
SOI L
Solange Fortenbach,
Deputy City Attorney
8 L docusign.

Certificate Of Completion
Envelope Id: E8DB3D79-9794-4FD9-8054-ED9D84E551BB
Subject: Sign with Docusign: AFN 1087 - Mariah Lin DBA The Rhizophora Post.pdf, AFN 1087 - Memo Re Source Envelope:

Document Pages: 9 Signatures: 3
Certificate Pages: 5 Initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Status: Completed
qu...

Envelope Originator:

City Clerk
16600 Civic Center Drive
16600 Civic Center Drive
Bellflower, CA 90706
[email protected]
IP Address:

Record Tracking
Status: Original Holder: City Clerk
4/14/2025 4:06:53 PM [email protected]
Location: DocuSign
Signer Events Signature Timestamp
Mariah Lin
[email protected]
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:

Accepted: 4/14/2025 7:12:02 PM
ID: c15d7ba2-90fc-43b8-973c-833ddff4cec1
Ryan Smoot
[email protected]
City Manager
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Signed by.

Att Uw
54B205170C9E46E
Signature Adoption: Pre -selected Style
Using IP Address:

Spnbd by_
Kati, S*6Of
Signature Adoption: Pre -selected Style
Using IP Address:

Sent: 4/14/2025 4:08:12 PM
Resent: 4/17/2025 8:01:38 AM
Viewed: 4/17/2025 7:34:41 PM
Signed: 4/17/2025 7:35:04 PM
Sent: 4/17/2025 7:35:06 PM
Viewed: 4/21/2025 9:15:17 AM
Signed: 4/21/2025 9:15:57 AM
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent
Certified Delivered
Hashed/Encrypted
Security Checked
4/14/2025 4:08:12 PM
4/21/2025 9:15:17 AM
9 Envelope Summary Events Status Timestamps
Signing Complete
Completed
Security Checked
Security Checked
4/21/2025 9:15:57 AM
4/21/2025 9:15:57 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
10 Electronic Record and Signature Disclosure created on: 6/8/2020 10:47:26 AM Parties agreed to: Mariah Lin

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Bellflower (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check -box next to 'I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a

0.00 per -page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically 11 Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Bellflower:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected] To advise City of Bellflower of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Bellflower
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Bellflower
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
12 i. decline to sign a document from within your signing session, and on the subsequent page, select the check -box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

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The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check -box next to 'I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system.

By selecting the check -box next to 'I agree to use electronic records and signatures', you confirm that:

You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
Until or unless you notify City of Bellflower as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Bellflower during the course of your relationship with City of Bellflower.
13

Page 1 of 2 ends

14-F
TO:Honorable Mayor and Members of the City Council
ATTENTION:Ryan Smoot, City Manager
FROM:Len Gorecki, Assistant City Manager/Director of Public Works Sarah Ho, Public Works Manager
SUBJECT:Consideration and possible action to authorize the City Manager to execute Agreement File No. 809.3, in a form approved by the City Attorney, with Southstar Engineering & Consulting, Inc., to provide construction management and inspection services for the Bellflower Youth and Senior Center Project.

DATE:April 28, 2025

EXECUTIVE SUMMARY
This action would authorize the City Manager to execute the agreement (Agreement File No. 809.3), with Southstar Engineering & Consulting, Inc. (Southstar), for construction management and inspection services for the Bellflower Youth and Senior Center Project.

RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Agreement File No. 809.3 with Southstar Engineering & Consulting, Inc., in a form approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT
This total construction management and inspection services costs amount to $1,263,232 and is included in the Fiscal Year 2024-25 Capital Improvements Project budget for the Bellflower Youth and Senior Center in Account No. 011/030-47604-9000-116.

DISCUSSION
In July 2024, the City issued a Request for Proposals for on-call construction management and inspection (CM/CI) services. After a thorough review of the proposals, followed by interviews with each firm, on-call contracts were awarded to the top four firms, one of which is Southstar (AFN 809.2).

Following the City Council decision to reject all bids received for the Bellflower Youth and Senior Center Project in June 2024, staff issued a Task Order to Southstar to utilize their experience to assist with the development of an improved project specification package, including constructability reviews, assistance with the revised bidding process and bid evaluations, support through the second bid process and other pre-construction services. -1-
0y: BELLFLOLVEQ «*1 m stafteport

Staff Report – AFN 809.3 Southstar Engineering & Consulting, Inc.

April 28, 2025

Page 2 of 2 ends

DISCUSSION – Continued
With construction on the project starting, and the activities associated with Task Order No. 3 expected to be completed in May, a new agreement is needed for CM/CI services for the remainder of the project.

Public Works staff requested a proposal from Southstar to provide overall construction management through the completion of the project. Southstar provided a proposal that includes a Construction Manager, an Assistant Construction Manager and a Field Inspector. The Southstar team will coordinate all activities between the City, the design and architect firms and the contractor including project schedule management, review of submittals, change orders and RFI’s, overall contract administration, project meetings, quality assurance, progress pay documentation, as-built drawings, necessary specialty inspections, field measurements and materials testing. The total proposed cost for these services is $1,263,232 and includes a contingency if delays or unforeseen issues arise.

Additionally, Southstar’s proposal includes a reduction in their master on-call agreement rates which amounts to an overall discount of $50,432 to the City. Typically, a CM/CI contract will range from 15-18% of the estimated cost to construct a project. Southstar’s proposal amount is 11.8% of the awarded construction amount.

The Southstar team has been a key part of the City’s Public Works team for the last several years and has worked on several projects either by providing design services or CM/CI services, including the Bellflower Blvd. Widening Project. Their familiarity with City processes, coupled with the involvement with the Bellflower Youth and Senior Center project to date, is pivotal to the overall success of the project and in the best interest of the City at this time.

ATTACHMENT
Southstar Engineering & Consulting, Inc. Agreement ..................................................... 3 -2-

Page 1 of 11 ends

AGREEMENT FILE NO. 809.3

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND
SOUTHSTAR ENGINEERING & CONSULTING, INC.

FOR CONSTRUCTION MANAGEMENT AND CONSTRUCTION INSPECTION

SERVICES FOR THE BELLFLOWER YOUTH AND SENIOR CENTER PROJECT THIS AGREEMENT is entered into this 28th day of April 2025, by and between the CITY OF BELLFLOWER, a municipal corporation and charter city (“CITY”) and SOUTHSTAR ENGINEERING & CONSULTING, INC., a California corporation (“CONSULTANT”).

1.CONSIDERATION.

A.As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B.As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $1,263,232 for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “A,” which is incorporated by reference.

2.SCOPE OF SERVICES.

A.CONSULTANT will perform services listed in the attached Exhibit “A,” which is incorporated by reference.

B.CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3.PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
-3-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 2 of 11 ends

4.PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit “A”) the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.

5.NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.

6.ADDITIONAL WORK.

A.CITY’s city manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

B.If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.

C. Payments over $25,000 for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7.FAMILIARITY WITH WORK.

A.By executing this Agreement, CONSULTANT agrees that it has:
i.Carefully investigated and considered the scope of services to be performed;
ii.Carefully considered how the services should be performed; and iii.Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
-4-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 3 of 11 ends

B.If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

8.TERM.

A.The term of this Agreement will be from April 28, 2025 to December 31, 2026. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:

B.Completion of the work specified in Exhibit “A”;
C. Termination as stated in Section 15.

9.TIME FOR PERFORMANCE.

A.CONSULTANT will not perform any work under this Agreement until:
i.CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii.CITY gives CONSULTANT a written notice to proceed.

B.Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

11.CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
-5-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 4 of 11 ends

13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

14. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

15. TERMINATION.

A.Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B.CONSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work.

D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).

E.Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F.By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.

16. OWNERSHIP OF DOCUMENTS; EXCEPTIONS; WARRANTY. Except as otherwise provided below, all documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT (collectively, “Documents”) under this Agreement are CITY’s property. CONSULTANT may retain copies of such Documents as desired but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own risk. CONSULTANT warrants that all Documents it drafts and completes pursuant to this Agreement -6-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 5 of 11 ends

constitutes original work. Specifically, CONSULTANT understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Documents generated by such AI tools to CITY and representing it as CONSULTANT’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, CITY specifically rejects ownership of such Documents. CONSULTANT is required to indemnify and defend CITY to the fullest extent allowed by applicable law should it violate this Section.

17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

18. INDEMNIFICATION.

A.CONSULTANT agrees to the following:
i.Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents,
employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY’s sole negligence or willful misconduct,
ii.Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY’s sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B.For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers. -7-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 6 of 11 ends

C.It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 22, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

19. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.

CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

22. INSURANCE.

A.Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers’ compensation Statutory requirement
-8-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 7 of 11 ends

B.Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

C. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

E.CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.”
F.Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 15.

G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY’s behalf -9-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 8 of 11 ends

upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.

24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.

25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT:If to CITY:

Attention: Yvette Kirrin, P.E. President Attention: Len Gorecki, Assistant City Manager/Director of Public Works
Southstar Engineering & Consulting, Inc.City of Bellflower 1945 Chicago Ave. Unit C-2 16600 Civic Center Drive
Riverside, CA 92507 Bellflower, CA 90706
626-644-8058 (562) 804-1424
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

27.☐This Section applies only if box is checked.POLITICAL REFORM ACT.CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed -10-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 9 of 11 ends

the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances.

28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There is one Attachment to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

34.SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
-11-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 10 of 11 ends

35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY’s Manager, or designee, may execute any such amendment on behalf of CITY.

36. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [SIGNATURES ON NEXT PAGE]
-12-

City of Bellflower
Agreement File No. 809.3
Southstar Engineering & Consulting, Inc.

Page 11 of 11 ends

IN WITNESS WHEREOF,the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BELLFLOWER SOUTHSTAR ENGINEERING &
CONSULTING, INC.
_________________________________________________________ Ryan Smoot, City Manager Yvette Kirrin, P.E., President ATTEST:
_____________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
_____________________________
Karl H. Berger, City Attorney Taxpayer ID No.20-5648626 ATTACHMENT:

Exhibit A – Scope of Services
-13-

DCCM | 1945 Chicago Ave, Unit C-2, Riverside, CA 92507 | 951.342.3120 | DCCM.com April 7, 2025 Via: E-Mail
Mr. Len Gorecki, Assistant CM & Public Works Director
City of Bellflower

Re: Proposal for Construction Management & Inspection Services Bellflower Youth and Senior Center Project

Dear Len.

Southstar | DCCM is pleased to provide this proposal to provide continued CM & Inspection support services for the above subject project. The following pages include a narrative detail of our approach, methodology and cost to complete the project over the next 18 months.

Introduction
Southstar | DCCM is pleased to submit this proposal to provide construction management and inspection (CM & I) services for the Bellflower Youth and Senior Center Project. As an incumbent to the City of Bellflower’s on-call construction management contract 809.1, Southstar DCCM has been actively engaged in the early stages of the project under Task Order 3 since October 2024 for an initial $250,000 of CM & I services, specific to preconstruction activity. Our team is committed to ensuring the successful and timely delivery of this critical project for the City of Bellflower, which this proposal details how our Team will continue our CM & I efforts for an additional 16 months beyond the budgeted time included in our original Task Order, via a new Professional Services Agreement (PSA).

Project Background
In September 2024, Southstar | DCCM was awarded the City of Bellflower’s on-call construction management and inspection services contract (809.2). Our team began assisting the City with the Bellflower Youth and Senior Center Project under Task Order 3 as part of our former contract 809.1, providing initial services including constructability reviews, assistance with bidding and evaluation, and support through a protest and re-advertisement process.

On February 10, 2025, Cal-City Construction was awarded the $10.7 million construction contract for the project. The current Task Order is anticipated to last until mid-May 2025, at which point a new PSA is required to cover the remaining 16 months of construction, oversight, and inspection services.

Southstar | DCCM proposes to continue supporting the City of Bellflower as the construction manager and inspector for the remaining project duration, ensuring all activities are conducted in compliance with the contract, plans, and specifications.

Scope of Work
Southstar | DCCM will provide the following services for the Bellflower Youth and Senior Center Project:

Construction Manager’s Responsibilities:
· Schedule Management:
o Review and approve the contractor’s schedule for conformance with project specifications and reasonableness of sequence and duration of activities.

Exhibit "A"
Scope of Services
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Bellflower Proposal
April 7, 2025

Page 2 of 6 ends

Southstar | DCCM | 1945 Chicago Avenue, Unit C-2, Riverside, CA 92507 | 951.342.3120 | Southstar.DCCM.com o Notify the contractor of any identified schedule delays that could impact the overall project completion.
· Submittal Review:
o Lead the review of all contractor submittals, ensuring compliance with contract requirements.
· Contract Administration:
o Track and calculate contract item pay quantities.
o Oversee material sampling and testing processes.
o Monitor the contractor’s performance to ensure compliance with project plans, specifications, permits, and agreements.
· Project Meetings:
o Conduct weekly project status meetings and periodic site visits to review progress and address concerns.
· Quality Assurance:
o Take all reasonable actions to safeguard the City of Bellflower against defects and deficiencies in the contractor’s work.
o Verify the fulfillment of contract provisions and overall project goals.

Assistant Construction Manager’s Responsibilities:
· Administrative Support:
o Assist with submittals and documentation, ensuring proper tracking and record-keeping. o Oversee document control via Procore, ensuring up-to-date project files. · Change Order Management:
o Receive, process, track, and document project requests for Contract Change Orders (CCOs).
o Maintain a CCO log for the duration of the project.
· Request for Information (RFI) Management:
o Track and review RFIs, coordinating with the designer, CM, and contractor to ensure timely resolution.
· Progress Payment Documentation:
o Prepare progress payment documents based on the process established with the City Project Manager.
o Submit payment documentation to the City of Bellflower Project Manager for processing and contractor payment.
· As-Built Drawings:
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Southstar SEEM

Bellflower Proposal
April 7, 2025

Page 3 of 6 ends

Southstar | DCCM | 1945 Chicago Avenue, Unit C-2, Riverside, CA 92507 | 951.342.3120 | Southstar.DCCM.com o Maintain current as-built drawings throughout the construction phase. o Ensure that updated contract plans are provided to the contractor and that as-built plans and electronic files are delivered to the City of Bellflower before project closeout.

Field Inspector’s Responsibilities:

A full-time quality assurance inspector will be on-site to monitor daily activities and ensure compliance with safety, quality, and contract documents.
· Inspection:
o Monitor contractor work for safety, quality, public convenience, and compliance. o Document progress through daily diaries and photos, tracking change order work. · Field Measurements:
o Perform measurements of contractor work and record them for payment calculations. · Material Testing:
o Coordinate material sampling and testing, tracking and reviewing results. · Issue Resolution and Final Inspection:
o Provide input on solutions for various project challenges. o Develop punch lists and conduct final inspections to ensure the project meets specifications.

Specialty Inspection:
· A specialty inspection for grading, concrete, CMU, and other miscellaneous deputy inspection work will be required for approximately six months.

Resource Plan and Staffing
The following team members will be assigned to the project:

1. Mr. Hogg (Construction Manager)
o Estimated 25 hours per week on-site.

2. Assistant Construction Manager / Project Engineer / Office Engineer o Full-time support for day-to-day engineering and administrative tasks, document control, and coordination with the contractor.

3. Quality Assurance Inspector
o Full-time inspector for daily monitoring and documentation.

4. Specialty Inspectors
o Additional support for grading, concrete, and other deputy inspection tasks.

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Southstar SEEM

Bellflower Proposal
April 7, 2025

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Southstar | DCCM | 1945 Chicago Avenue, Unit C-2, Riverside, CA 92507 | 951.342.3120 | Southstar.DCCM.com Cost Estimate
The total proposed cost for the remaining 16 months of the Bellflower Youth and Senior Center Project is approximately $1,263,232. This budgetary estimate covers all aspects of construction management, inspection services, and specialty inspections. We have reduced our rates from the master on-call (801.2) contract rates, offering a discount of $50,432 over the project duration as a demonstration of our commitment to the City’s success. Attachment 1 on the following page provides the backup regarding our cost estimate.

Conclusion
Southstar | DCCM is honored to continue our support of the City of Bellflower in delivering the Bellflower Youth and Senior Center Project. Our experienced team, proven methodology, and commitment to excellence will ensure the project is completed on time, within budget, and to the highest quality standards.

Thank you for entrusting Southstar DCCM with this important project. We look forward to working closely with the City of Bellflower to bring this legacy project to fruition.

Sincerely,

Yvette Kirrin, PE
President, Southstar DCCM
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DCCM | 1945 Chicago Ave, Unit C-2, Riverside, CA 92507 | 951.342.3120 | DCCM.com ATTACHMENT 1 – COST PROPOSAL (Page 1 of 2)

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Bellflower Proposal
April 7, 2025

Page 6 of 6 ends

Southstar | DCCM | 1945 Chicago Avenue, Unit C-2, Riverside, CA 92507 | 951.342.3120 | Southstar.DCCM.com ATTACHMENT 1 – COST PROPOSAL (Page 2 of 2)

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City Council MeetingPlanning DivisionKathryn BrunPresented By:16211 Bellflower Boulevard01-25-Appeal Case No. APA -Agenda Item 11April 28, 2025

Request footsquare-786,3New:)15169-24-3Review(DRDevelopmentbusinessthrough-Drive:)07-24(CUPermitUseConditional:denytoactionCommission’sPlanningtheofAppeal

Vicinity Aerial BoulevadBellflower Subject Site

Site Plan

Project Timeline filedApplicationAppeal–2025,11March15-24PC.NoResolutionadoptedCommissionPlanning–2025,3MarchprojectthedeniedCommissionPlanning–2025,18FebruaryplansrevisedsubmittedAppellant–2025,5Feb ruary2025,18FebruarytocontinuancerequestedAppellant–2025,29January2025,3FebruarytocontinuancerequestedAppellant–2025,6January2025,21JanuarytocontinuancerequestedAppellant–2024,18December2025,6January tocontinuedmeeting–MeetingCommissionPlanning–2024,16December

Findings of Denial SiteProjecttheoffeet500withinminutes5.2everycrossingstraingrade-At–:CrossingGrade-AtandStationRailLightMetro usepedestrianhighatoproximityClose–:TrailPedestrianandBicycle trucksDelivery–onlyoutandinturnRight–egressandIngress–:AccessSiteProject ElementHousingtheinAreaOpportunityHousing–:ElementHousing

Recommendation.itemthistorelatedactionothertakeanddiscussAlternatively,3.or;15-25.NoResolutionadopthearing,publicthefromevidencetheconsideringAfter 2.and;evidencedocumentaryandtestimonialtake;hearing publictheOpen 1.

City Council MeetingPlanning DivisionKathryn BrunPresented By:16211 Bellflower Boulevard01-25-Appeal Case No. APA -Agenda Item 11April 28, 2025

City Council MeetingPlanning DepartmentConcepcion-Rowena GeniloPresented By:Ordinance No. 1443 / Implementation of ADU Law01-Zoning Ordinance Text Amendment Case No. ZOTA 25B-Agenda Item 13April 28, 2025

BACKGROUND construction)newor(conversionunitsallowableofNumber o footagesquareAllowable o requirementsADUoninformationmoreprovidetostaffdirectedCouncilCity•)66323§Code.Gov(ADUsforlawCalifornia“Defaul t”•regulations(“ADU”)UnitDwellingAccessoryCity’s o provisions(Zoning)17TitlevariousAmended•CouncilCitybyIntroduced•1443.NoOrdinanceforHearingPublic:2025,14April

DISCUSSION 66323§Gov. Code 2 66321 §Gov. Code 1 1 1,200 square feetMaximum 2 800 square feetMaximum 1 1,200 square feetMaximumCurrentPresentationApril 14, 2025RecommendationDirector’s (Maximum Allowable Square Footage)

DISCUSSION eight ADUs or the number of existing units on the lotNew Construction: Up to p to 25% of the number of existing multifamily unitsUConversion: ADU ConstructionConversion and New of CombinationNew ADU ConstructionorConversionEitherNew ADU ConstructionorConversionEitherCurrentPresentationApril 14, 2025RecommendationDirector’s (Maximum Number of ADUs)

Example Scenario 1 9 residential units=4 ADUs (new construction)+1 ADU (conversion)+4 existing primary units8 residential units=4 ADUs (new construction)+4 existing primary unitsNew ADU ConstructionOR5 residential units=1 ADU (conversion)+4 existing primary unitsConversionNew ADU Construction)of Conversion and (Combination CalculationCurrent New ADU Construction)Conversion or(Either New Calculation 4 Units)–(Existing Multifamily

Example 133 residential units=8 ADUs (new construction)+25 ADUs (conversion)+100 existing primary units108 residential units=8 ADUs (new construction)+100 existing primary unitsNew ADU ConstructionOR125 residential units=25 ADUs (conversion)+100 existing primary unitsConversionNew ADU Construction)of Conversion and (Combination CalculationCurrent New ADU Construction)Conversion or(Either New Calculation–(Existing Multifamily

Recommendation.itemthistorelatedactionothertakeanddiscussAlternatively,3)or;ADUstopertaininglawStatetheimplementingondirectionfurtherwithDirectortheProvide 2)and;1443.NoOrdinanceadoptandreadingfurthe rWaive 1)

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OF l3ELLFLOWF�

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BELLFLOWER CITY COUNCIL REGULAR MEETING
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Bellflower City CouncilApril 28, 2025

Bellflower City Council
April 28, 2025