Berkeley City Council
May 9, 2023

Tuesday, May 9, 2023 AGENDA Page 1

AG E N D A

BERKELEY CITY COUNCIL MEETING
Tuesday, May 9, 2023
6:00 PM
SCHOOL DISTRICT BOARD ROOM - 1231 ADDISON STREET, BERKELEY, CA 94702 TELECONFERENCE LOCATION - 1404 LE ROY AVE, BERKELEY 94708

JESSE ARREGUIN, MAYOR
Councilmembers:

DISTRICT 1 – RASHI KESARWANI DISTRICT 5 – SOPHIE HAHN
DISTRICT 2 – TERRY TAPLIN DISTRICT 6 – SUSAN WENGRAF
DISTRICT 3 – BEN BARTLETT DISTRICT 7 – RIGEL ROBINSON
DISTRICT 4 – KATE HARRISON DISTRICT 8 – MARK HUMBERT
This meeting will be conducted in a hybrid model with both in -person attendance and virtual participation . For in- person attendees, face coverings or masks that cover both the nose and the mouth are encouraged. If you are feeling sick, please do not attend the meeting in person.

Live captioned broadcasts of Council Meetings are available on Cable B -TV (Channel 33) and via internet accessible video stream at http://berkeley.granicus.com/MediaPlayer.php?publish_id=1244.

Remote participation by the public is available through Zoom. To access the meeting remotely: Join from a PC, Mac, iP ad, iPhone, or Android device: Please use this UR L: https://cityofberkeley- info.zoomgov.com/j/1603158470. If you do not wish for your name to appear on the screen, then use the drop down menu and click on "rename" to rename yourself to be anonymous. To request to speak, use the “raise hand” icon by rolling over the bottom of the screen. To join by phone: Dial 1-669-254-5252 or 1 -833-568-8864 (Toll Free) and enter Meeting ID: 160 315 8470. If you wish to comment during the public comment portion of the agenda, Press *9 and wait to be recognized by the Chair.

Please be mindful that the meeting will be recorded and all rules of procedure and decorum apply for in-person attendees and those participating by teleconference or videoconference.

To submit a written communication for the City Council’s consideration and inclusion in the public record , email [email protected].

This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953 and applicable Executive Orders as issued by the Governor that are currently in effect . Any member of the public may attend this meeting. Questions regarding th is matter may be addressed to Mark Numainville, City Clerk, (510) 981-6900. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. - any items outstanding at that time will be carried over to a date/time to be specified.

Tuesday, May 9, 2023 AGENDA Page 2

Preliminary Matters
Roll Call:

Land Acknowledgement Statement: The City of Berkeley recognizes that the community we live in was built on the territory of xučyun (Huchiun (Hooch-yoon)), the ancestral and unceded land of the Chochenyo (Cho-chen-yo)-speaking Ohlone (Oh-low-nee) people, the ancestors and descendants of the sovereign Verona Band of Alameda County. This land was and continues to be of great importance to all of the Ohlone Tribes and descendants of the Verona Band. As we begin our meeting tonight, we acknowledge and honor the original inhabitants of Berkeley, the documented 5,000 -year history of a vibrant community at the West Berkeley Shellmound, and the Ohlone people who continue to reside in the East Bay. We recognize that Berkeley’s residents have and continue to benefit from the use and occupation of this unceded stolen land since the City of Berkeley’s incorporation in 1878. As stewards of the laws regulating the City of Berkeley, it is not only vital that we recognize the history of this land, but also recognize that the Ohlone people are present members of Berkeley and other East Bay communities today. The City of Berkeley will continue to build relationships with the Lisjan Tribe and to create meaningful actions that uphold the intention of this land acknowledgement.

Ceremonial Matters: In addition to those items listed on the agenda, the Mayor may add additional ceremonial matters.

City Manager Comments: The City Manager may make announcements or provide information to the City Council in the form of an oral report. The Council will not take action on such items but may request the City Manager place a report on a future agenda for discussion.

Public Comment on Non-Agenda Matters: Persons will be selected to address matters not on the Council agenda. If five or fewer persons wish to speak, each person selected will be allotted two minutes each. If more than five persons wish to speak, up to ten persons will be selected to address matters not on the Council agenda and each person selected will be allotted one minute each. Persons attending the meeting in-person and wishing to address the Council on matters not on the Council agenda during the initial ten-minute period for such comment, must submit a speaker card to the City Clerk in person at the meeting location and prior to commencement of that meeting. The remainder of the speakers wishing to address the Council on non-agenda items will be heard at the end of the agenda.

Consent Calendar
The Council will first determine whether to move items on the agenda for “Action” or “Information” to the “Consent Calendar”, or move “Consent Calendar” items to “Action.” Three members of the City Council must agree to pull an item from the Consent Calendar or Information Calendar for it to move to Action.

Items that remain on the “Consent Calendar” are voted on in one motion as a group. “Information” items are not discussed or acted upon at the Council meeting unless they are moved to “Action” or “Consent”.

No additional items can be moved onto the Consent Calendar once public comment has commenced. At any time during, or immediately after, public comment on Information and Consent items, any Councilmember may move any Information or Consent item to “Action.” Followin g this, the Council will vote on the items remaining on the Consent Calendar in one motion.

For items moved to the Action Calendar from the Consent Calendar or Information Calendar, persons who spoke on the item during the Consent Calendar public comment period may speak again at the time the matter is taken up during the Action Calendar.

Tuesday, May 9, 2023 AGENDA Page 3
Public Comment on Consent Calendar and Information Items Only: The Council will take public comment on any items that are either on the amended Consent Calendar or the I nformation Calendar. Speakers will be entitled to two minutes each to speak in opposition to or support of Consent Calendar and Information Items. A speaker may only speak once during the period for public comment on Consent Calendar and Information items.

Additional information regarding public comment by City of Berkeley employees and interns: Employees and interns of the City of Berkeley, although not required, are encouraged to identify themselves as such, the department in which they work and state whether they are speaking as an individual or in their official capacity when addressing the Council in open session or workshops.

Consent Calendar

1. Proposition 218 Procedures and Five Year Zero Waste Rate Schedule From: City Manager
Recommendation: Adopt second reading of Ordinance No. 7,860-N.S. amending Berkeley Municipal Code Section 12.38.090 to clarify that General Funds may be used to subsidize low income residents.

First Reading Vote: All Ayes.

Financial Implications: See report
Contact: Liam Garland, Public Works, (510) 981-6300

2. Waiver of Sanctuary City Ordinance to Amend Westlaw Subscription From: City Manager
Recommendation: Adopt a Resolution waiving the contract prohibition of Chapter

13.105, Sanctuary City Contracting, in order to amend the City Attorney’s Office subscription to Westlaw to include case calendaring capabilities.

Financial Implications: See report
Contact: Farimah Brown, City Attorney, (510) 981-6950

3. Amendment: FY 2023 Annual Appropriations Ordinance
From: City Manager
Recommendation: Adopt the first reading of an Ordinance amending the FY 2023 Annual Appropriations Ordinance No. 7,851–N.S. for fiscal year 2023 based upon recommended re-appropriation of committed FY 2022 funding and other adjustments in the amount of $27,740,780 (gross) and $29,458,924 (net).

Financial Implications: See Council Report
Contact: Sharon Friedrichsen, Budget Manager, (510) 981-7000

4. Appointment of the Fire Chief
From: City Manager
Recommendation: Adopt a Resolution confirming the appointment of David Sprague-Livingston as the Fire Chief to be effective May 14, 2023, at an annual base salary of $268,320.00.

Financial Implications: See report
Contact: Dee Williams-Ridley, City Manager, (510) 981-7000

Consent Calendar
Tuesday, May 9, 2023 AGENDA Page 4

5. Appointment of the Police Chief
From: City Manager
Recommendation: Adopt a Resolution confirming the appointment of Jennifer Louis as the Police Chief to be effective May 14, 2023 at an annual base salary of $301,820.48.

Financial Implications: See report
Contact: Dee Williams-Ridley, City Manager, (510) 981-7000

6. Formal Bid Solicitations and Request for Proposals Scheduled for Possible Issuance After Council Approval on May 9, 2023
From: City Manager
Recommendation: Approve the request for proposals or invitation for bids (attached to staff report) that will be, or are planned to be, issued upon final approval by the requesting department or division. All contracts over the City Manager’s threshold will be returned to Council for final approval.

Financial Implications: Various Funds - $7,305,000
Contact: Henry Oyekanmi, Finance, (510) 981-7300

7. 2023 Local Housing Trust Fund Application
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to apply for and accept funds from the State of California's Local Housing Trust Fund program, in an amount not to exceed $5,000,000 and to apply such funds to the City's existing funding reservations for St. Paul Terrace (2024 Ashby Avenue) via the City's Housing Trust Fund program.

Financial Implications: See report
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

8. Contract No. 31900263 Amendment: Rebuilding Together East Bay-North Contract Continuation Recommendation
From: City Manager
Recommendation: Adopt a Resolution: 1. Providing Rebuilding Together East Bay- North’s Safe at Home and Community Facility Improvement programs; General Funds for Fiscal Year (FY) 2024 in the amounts of $98,275 for the Safe at Home Program and $24,575 for Community Facility Improvement, for a total amount of $122,850; and 2. Authorizing the City Manager to enter into any agreements or amendments to effectuate this action, including an amendment to Contract No. 31900263 with Rebuilding Together East Bay-North, for an amended amount not to exceed $614,250 and extending the contract term to June 30, 2024.

Financial Implications: See report
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

Consent Calendar
Tuesday, May 9, 2023 AGENDA Page 5

9. Contract: Optimas Services, Inc. for Consulting Services Related to Mental Health Medi-Cal Billing and the CalAIM Initiative
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to enter into a contract and any amendments with Optimas Services, Inc. for an amount not to exceed $75,000 for consulting services related to Medi-Cal billing and the CalAIM Initiative.

Financial Implications: Various Funds - $75,000
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

10. Contract No. 32300108 Amendment: Street Level Advisors, LLC for Housing Consulting Services
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to execute an amendment to Contract No. 32300108 with Street Level Advisors, LLC increasing the contract by $50,000 for consulting services in a total amount not to exceed $99,500, with a contract end date of June 30, 2024.

Financial Implications: General Fund -$50,000
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

11. Contract: Pacific Site Management: Landscaping Services for Health, Housing, and Community Services Department
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager or her designee to execute a contract, and any amendments or extensions, with Pacific Site Landscaping. The contract will be in an amount not to exceed $110,000 for the period July 1, 2023 through June 30, 2026.

Financial Implications: General Fund - $110,000
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

12. Contract: Resource Development Associates: Consultation Services for the Implementation of Results Based Accountability Framework From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager or her designee to execute a contract, and any amendments or extensions, with Resource Development Associates (RDA) for consultation services to support implementation of a program assessment and planning initiative across all of the Department of Health, Housing, and Community Services (HHCS) Divisions. The contract will be in an amount not to exceed $380,000 for the period July 1, 2023 through June 30, 2025.

Financial Implications: Various Funds - $380,000
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

Consent Calendar
Tuesday, May 9, 2023 AGENDA Page 6

13. Contract: Hansine Fisher & Associates for Targeted Case Management and Medi-Cal Administrative Activities Consulting Services
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager or her designee to execute a contract, and any amendments or extensions, with Hansine Fisher and Associates for Targeted Case Management (TCM) consulting services.

The contract will be in an amount not to exceed $100,000 for the period July 1, 2023 through June 30, 2024.

Financial Implications: Target Case Mgmt/Linkages Fund - $100,000 Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

14. Revenue Grant Agreements: Funding Support from Essential Access Health to Conduct Public Health Services
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager or her designee to submit a grant application to Essential Access Health, to accept the grant, execute any resultant revenue agreement and amendment, and implement the projects and appropriation of funding for related expenses to conduct public health promotion, protection, and prevention services for the Essential Access Health revenue agreement in the projected amount of $180,000 for April 1, 2023 to March 30, 2024.

Financial Implications: See report
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

Consent Calendar
Tuesday, May 9, 2023 AGENDA Page 7

15. Revenue Grant Agreements: Funding Support from the State of California to Conduct Public Health Services
From: City Manager
Recommendation: Adopt seven Resolutions authorizing the City Manager or her designee to submit grant agreements to the State of California, to accept the grants, and execute any resultant revenue agreements and amendments to conduct public health promotion, protection, and prevention services for the following five revenue agreements:

1. Child Health and Disability Prevention (CHDP) Program, which includes Early Periodic Screening, Diagnosis, and Treatment (EPSDT) and Health Care Program for Children in Foster Care (HCPCFC), in the projected amount of $303,709 for FY 2024.

2. Maternal, Child and Adolescent Health (MCAH) Program in the projected amount of $375,000 for FY 2024.

3. Tobacco Trust Fund: There is no match required and this contract is expected to be for $300,000 in FY 2024.

4. Immunization Program in the projected amount of $1,368,080 FY 2023 through FY 2027.

5. Public Health Emergency Preparedness/Pandemic Flu/Cities Readiness Initiative (CRI) Program in the projected amount of $1,368,080 for FY 2023 through FY 2027.

6. Childhood Lead Poisoning Prevention Program (CLPPP) in the projected allocation of $107,374 per year for FY 2024 through FY 2026 with a total amount of $322,123

7. CalFresh Health Living (CFHL) Program in the projected amount of $487,170 for FY 2024 through FY 2027.

Financial Implications: See report
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

16. Revenue Grant Agreements: Funding Support from Alameda County to Conduct Public Health Services
From: City Manager
Recommendation: Adopt four Resolutions authorizing the City Manager or her designee to submit grant agreements to Alameda County, to accept the grants, and execute any resultant revenue agreements and amendments to conduct public health promotion, protection, and prevention services for the following four revenue agreements:

1. Foster Care Program in the projected amount of $96,500 for Fiscal Year 2024.

2. Berkeley High School and Berkeley Technology Academy Health Center Programs in the projected amount of $181,208 for Fiscal Year 2024.

3. School Linked Health Services Program (Measure A Funding) in the projected amount of $200,011 for Fiscal Year 2024.

4. Tobacco Prevention Program in the projected amount of $78,960 for Fiscal Year 2024.

Financial Implications: See report
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

Consent Calendar
Tuesday, May 9, 2023 AGENDA Page 8

17. Accept California Strengthening Public Health Initiative Funds from the State of California
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager or her designee to accept grant funds and to execute any resultant revenue agreement, any amendments, and extensions from the California Department of Public Health’s (CDPH) Strengthening Public Health Initiative in the projected amount of $650,928.

This funding is to be utilized from December 1, 2022 through November 30, 2027.

Financial Implications: See report
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

18. Establish Classification and Salary: Electrical Supervisor and Communications Supervisor
From: City Manager
Recommendation: Adopt two Resolutions:

1. Establishing the represented classification of Electrical Supervisor with a monthly salary range of $9,666.8000 - $10,882.1055 effective May 9, 2023.

2. Establishing the represented classification of Communications Supervisor with a monthly salary range of $9,666.8000 - $10,882.1055 effective May 9, 2023.

Financial Implications: See report
Contact: Aram Kouyoumdjian, Human Resources, (510) 981-6800

19. Donation: Memorial Bench at Mortar Rock Park in memory of Charles D. Sooy From: City Manager
Recommendation: Adopt a Resolution accepting a cash donation in the amount of $3,400 for a memorial bench to be placed at Mortar Rock Park in memory of Charles D. Sooy.

Financial Implications: $3,400 (revenue)
Contact: Scott Ferris, Parks, Recreation and Waterfront, (510) 981-6700

20. Amendments to Contract No. 32100138 with AnchorCM, and Contract No. 32100144 with Park Engineering, Inc. for On-Call Waterfront Project and Construction Management Services
From: City Manager
Recommendation: Adopt two Resolutions authorizing the City Manager to execute amendments to Contract No. 32100138 with AnchorCM, and Contract No. 32100144 with Park Engineering, Inc., for on-call waterfront project and construction management Services by increasing the contract amount by $1,000,000 and duration by twelve months each, from June 30, 2024 through June 30, 2025, for a total not-to-exceed amount of $2,000,000 each.

Financial Implications: Various Funds - $2,000,000
Contact: Scott Ferris, Parks, Recreation and Waterfront, (510) 981-6700

Consent Calendar
Tuesday, May 9, 2023 AGENDA Page 9

21. Contract: Elavon, Inc. for Online Credit Card Payment Processing Transaction Services for the Recreation Division’s Online Registration System From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to execute a contract with Elavon for online credit card payment processing transaction services for the Recreation Division’s online registration system, for an amount not to exceed $360,000 for the term commencing on or about June 1, 2023, through May 31, 2027.

Financial Implications: Various Funds - $360,000
Contact: Scott Ferris, Parks, Recreation and Waterfront, (510) 981-6700

22. Contract No. 32200098 Amendment: ERA Construction, Inc. for the O&K Docks Electrical Upgrade Project
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to amend Contract No. 32200098 with ERA Construction, Inc. for the O&K Docks Electrical Upgrade Project by adding $138,000 for a total not-to-exceed contract amount of $1,338,000.

Financial Implications: CIP Fund - $1,338,000
Contact: Scott Ferris, Parks, Recreation and Waterfront, (510) 981-6700

23. Agreement: East Bay Municipal Utility District for Sewer Service Billing and Collection
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to execute a sole source agreement and any necessary amendments with the East Bay Municipal Utility District for sewer service billing and collection for the period July 1, 2023 to June 30, 2033, for an amount not to exceed $6.1 million.

Financial Implications: See report.

Contact: Liam Garland, Public Works, (510) 981-6300

24. Contract No. 32000180 Amendment: Missionmark for Audit Management and Recommendation Tracking Software
From: Auditor
Recommendation: Adopt a Resolution authorizing the City Manager to execute an amendment to Contract No. 32000180 with Missionmark for audit management and recommendation tracking software, increasing the amount by $100,000 for a total amount not to exceed $124,000 and extending the contract term to May 30, 2027.

Financial Implications: See report
Contact: Jenny Wong, Auditor, (510) 981-6750

25. Approval of Additional Disaster and Fire Safety Commission Meeting From: Disaster and Fire Safety Commission
Recommendation: Adopt a Resolution approving the request from the Disaster and Fire Safety Commission to hold one additional meeting in calendar year 2023.

Financial Implications: See report
Contact: Keith May, Commission Secretary, (510) 981-3473

Action Calendar
Tuesday, May 9, 2023 AGENDA Page 10
The public may comment on each item listed on the agenda for action. For items moved to the Action Calendar from the Consent Calendar or Information Calendar, persons who spoke on the item during the Consent Calendar public comment period may speak again during one of the Action Calendar public comment periods on the item. Public comment will occur for each Action item (excluding public hearings, appeals, and/or quasi-judicial matters) in one of two comment periods, either 1) before the Action Calendar is discussed; or 2) when the item is taken up by the Council.

A member of the public may only speak at one of the two public comment periods for any single Action item.

The Presiding Officer will request that persons wishing to speak line up at the podium, or use the "raise hand" function in Zoom, to determine the number of persons interested in speaking at that time. Up to ten (10) speakers may speak for two minutes. If there are more than ten persons interested in speaking, the Presiding Officer may limit the public comment for all speakers to one minute per speaker. Speakers are permitted to yield their time to one other speaker, however no one speaker shall have more than four minutes. The Presiding Officer may, with the consent of persons representing both sides of an is sue, allocate a block of time to each side to present their issue.

Action items may be reordered at the discretion of the Chair with the consent of Council.

Action Calendar – Scheduled Public Comment Period
During this public comment period, the Presiding Officer will open and close a comment period for each Action item on this agenda (excluding any public hearings, appeals, and/or quasi -judicial matters). The public may speak on each item. Those who speak on an item during this comment period may not speak a second time when the item is taken up by Council.

Action Calendar – Public Hearings
Staff shall introduce the public hearing item and present their comments. This is followed by five-minute presentations each by the appellant and applicant. The Presiding Officer will request that persons wishing to speak line up at the podium, or use the "raise hand" function in Zoom, to be recognized and to determine the number of persons interested in speaking at that time.

Up to ten (10) speakers may speak for two minutes. If there are more than ten persons interested in speaking, the Presiding Officer may limit the public comment for all speakers to one minute per speaker.

Speakers are permitted to yield their time to one other speaker, however no one speaker shall have more than four minutes. The Presiding Officer may with the consent of persons representing both sides of an issue allocate a block of time to each side to present their issue.

Each member of the City Council shall verbally disclose all ex parte contacts concerning the subject of the hearing. Councilmembers shall also submit a report of such contacts in writing prior to the commencement of the hearing. Written reports shall be available for public review in the office of the City Clerk.

26. FY 2024 Proposed Budget Update and FY 2024 Proposed Budget Update Public Hearing #1
From: City Manager
Recommendation: Accept the FY 2024 Proposed Budget Update for review and consideration by the City Council and conduct Public Hearing #1 on the FY 2024 Proposed Budget Update.

Financial Implications: See report
Contact: Sharon Friedrichsen, Budget Manager, (510) 981-7000

Action Calendar – Public Hearings
Tuesday, May 9, 2023 AGENDA Page 11

27. Submission of the PY 2023 (FY 2024) Annual Action Plan Containing Allocations of Federal Funds
From: City Manager
Recommendation: Conduct a public hearing on the federal Program Year (PY) 2023, City Fiscal Year (FY) 2024, Annual Action Plan (AAP) for federal Housing and Urban Development Department (HUD) funds, including the allocation of federal funding for community agencies, and upon conclusion, adopt a Resolution: 1.

Approving proposed funding allocations under the PY 2023 Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and Home Investment Partnerships Program (HOME); and 2. Authorizing the execution of resultant agreements and amendments with community agencies for the above-mentioned funds; and 3. Allocating 10% for HOME program administration, up to 5% to support Community Housing Development Organization (CHDO) operations, and the remaining (approximately 85%) of the PY 2023 HOME funds to the Housing Trust Fund; and 4. Allocating 20% of the PY 2023 CDBG funds to Planning and Administration, up to 17.83% for public services, and the remaining to be distributed to Housing Services and Public Facility Improvements as outlined in Exhibit A with the Public Facility Improvements being a flexible line item should the HUD allocation, program income, or earlier unused funds, be more or less than estimated; and 5.

Allocating the allowable 7.5% of the PY 2023 ESG to Administration, $6,676 to the HMIS system, up to the allowable 60% to emergency shelter/street outreach, and the remaining amount to Rapid Rehousing as outlined in Exhibit A to the report, and 6.

Authorizing staff to finalize the PY 2023 Annual Action Plan for submission to the U.S. Department of Housing and Urban Development, including the planned expenditures of HUD funds, required HUD application forms and certifications, and all other HUD-required information, and; 7. Authorizing the City Manager to execute and submit all documents necessary to receive the City’s entitlement grants under the CDBG, ESG, and HOME Programs.

Financial Implications: See report
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

Action Calendar – New Business
Tuesday, May 9, 2023 AGENDA Page 12

28. Resolution of Intention to Amend the Miscellaneous CalPERS Contract to Effectuate PEPRA Cost Sharing Agreements
From: City Manager
Recommendation:

1. Adopt the Resolution of Intention to amend the contract between the Board of Administration, California Public Employees’ Retirement System and the City Council for the City of Berkeley pursuant to California Government Code Section 20516 to effectuate changes to the cost sharing agreement between the City and PEPRA members of Service Employees International Union, Local 1021 Maintenance and Clerical (SEIU MC), SEIU Local 1021 Community Services & Part-Time Recreation Leaders Association (CSU/PTRLA), Public Employees Union Local 1 (Local 1), and the Unrepresented Employees group.

2. Adopt first reading of an Ordinance amending the City’s contract with CalPERS to effectuate changes to the cost sharing agreement between the City and PEPRA members of Service Employees International Union, Local 1021 Maintenance and Clerical (SEIU MC), SEIU Local 1021 Community Services & Part-Time Recreation Leaders Association (CSU/PTRLA), Public Employees Union Local 1 (Local 1), and the Unrepresented Employees group.

Council adopted Resolution No. 70,156-N.S. at its December 14, 2021 meeting authorizing the FY 2021-22 amendment to the City’s CalPERS Miscellaneous contract. Council must now pass another Resolution of Intention to approve the FY 2023-24 contract amendment between the City and the Public Employees’ Retirement System Board of Administration.

Financial Implications: See report
Contact: Aram Kouyoumdjian, Human Resources, (510) 981-6800 Information Reports

29. FY 2023 Second Quarter Investment Report: Ended December 31, 2022 From: City Manager
Contact: Henry Oyekanmi, Finance, (510) 981-7300

30. Annual Report on the Ronald V. Dellums Fair Chance Access to Housing Ordinance
From: City Manager
Contact: Lisa Warhuus, Health, Housing, and Community Services, (510) 981-5400

31. LPO NOD: 1919 Addison Street, #LMSAP2022-0012
From: City Manager
Contact: Jordan Klein, Planning and Development, (510) 981-7400

32. LPO NOD: 0 Center Street – Civic Center Park, #LMSAP2023-0001 From: City Manager
Contact: Jordan Klein, Planning and Development, (510) 981-7400

Public Comment – Items Not Listed on the Agenda

Tuesday, May 9, 2023 AGENDA Page 13
Adjournment
NOTICE CONCERNING YOUR LEGAL RIGHTS : If you object to a decision by the City Council to approve or deny a use permit or variance for a project the following requirements and restrictions apply:
1) No lawsuit challenging a City decision to deny (Code Civ. Proc. §1094.6(b)) or approve (Gov. Code 65009(c)(5)) a use permit or var iance may be filed more than 90 days after the date the Notice of Decision of the action of the City Council is mailed. Any lawsuit not filed within that 90 -day period will be barred. 2) In any lawsuit that may be filed against a City Council decision to approve or deny a use permit or variance, the issues and evidence will be limited to those raised by you or someone else, orally or in writing, at a public hearing or prior to the close of the last public hearing on the project.

Archived indexed video streams are available at:
https://berkeleyca.gov/your-government/city-council/city-council-agendas.

Channel 33 rebroadcasts the following Wednesday at 9:00 a.m. and Sunda y at 9:00 a.m.

Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk Department at 2180 Milvia Street. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the public counter at the City Clerk Department located on the first floor of City Hall located at 2180 Milvia Street as well as posted on the City's website at https://berkeleyca.gov/.

Agendas and agenda reports may be accessed via the Internet at:
https://berkeleyca.gov/your-government/city-council/city-council-agendas and may be read at reference desks at the following locations:

City Clerk Department - 2180 Milvia Street, First Floor Tel: 510-981-6900, TDD: 510-981-6903, Fax: 510-981-6901 Email: [email protected]

Libraries: Main – 2090 Kittredge Street,
Claremont Branch – 2940 Benvenue, West Branch – 1125 University, North Branch – 1170 The Alameda, Tarea Hall Pittman South Branch – 1901 Russell COMMUNICATION ACCESS INFORMATION:

This meeting is being held in a wheelchair accessible location.

To request a disability-related accommodation(s) to participate in the meeting, including auxiliary aids or services, please contact the Disability Services specialist at (510) 981-6418 (V) or (510) 981-6347 (TDD) at least three business days before the meeting date.

Attendees at public meetings are reminded that other attendees may be sensitive to various scents, whether natural or manufactured, in products and materials. Please help the City respect these needs.

Tuesday, May 9, 2023 AGENDA Page 14
Captioning services are provided at the meeting, on B -TV, and on the Internet. In addition, assisted listening devices for the hearing impaired are available from the City Clerk prior to the meeting, and are to be returned before the end of the meeting.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ I hereby certify that the agenda for this meeting of the Berkeley City Council was posted at the display case located near the walkway in front of the Maudelle Shirek Building, 2134 Martin Luther King Jr. Way, as well as on the City’s website, on April 27, 2023.

Mark Numainville, City Clerk

Communications
Council rules limit action on Communications to referral to the City Manager and/or Boards and Commissions for investigation and/or recommendations. All communications submitted to Council are public record. Copies of individual communications are available for viewing at the City Clerk Department and through Records Online.

Item #5: Appointment of the Police Chief

1. April Gilbert
Rampant Crime in Berkeley

2. Kimberly Damer

3. Dee Williams-Ridley

4. Rika Yamamoto

5. Alene Griffin

6. Nidhi Bhatnagar

7. Colleen Aitken

8. Li Kelty

9. Alan Jencks

10. Robin Kibby

UA Theater

11. Jennifer Renzi

12. Warren Long

13. Anthony Verruso

14. Kurt Landisman

15. Spreck Rosekrans

16. Wendy Stock

Golden Gate Fields

17. Christopher Kroll

18. Melanie Lawrence

19. Helen Cameron

20. Lisa Fitch

Tuesday, May 9, 2023 AGENDA Page 15
Vision Zero for San Pablo Avenue

21. Benjamin Fry

22. Kevin Burke

Recycling Programs

23. David Lerman

24. Martin Bourque

Bike Lanes for 1307 Dwight Way

25. Laurel and Ben Kuchinsky (2)

Parking Restrictions at James Kenney Community Center

26. Johsua Buchin
Berkeley Animal Care Services

27. Kristen Anderson

28. Leslie Smith

Porta Potties at People’s Park

29. Nancy Schimmel

30. Summer Brenner

31. Wynd Kaufmyn

Loud Music at The Tap In Lounge – 2012 Shattuck Avenue

32. Keiti Hashimero

Protect our Sacred Ohlone Sites

33. Susan Nunes Fadley

Invitation to Berkeley High School U9 Climate Conference

34. Zia Grossman-Vendrillo

Lack of Communications – City Services

35. Scott Schwalbach

Berkeley Waterfront

36. Jack Kurzweil

Homelessness

37. Thom Lauret

Build, Build, Build Mentality

38. Barbara Gilbert

Solar Lights Requested at UC Berkeley Along Bancroft

39. Sandy Shaw Friedman

Tuesday, May 9, 2023 AGENDA Page 16
Impending Foxtail Disaster

40. Chelonii11059@

City of Berkeley Requirement Increases Cancer Among Residents

41. Daniel Auten

Step Up Housing Memo

42. Lisa Warhuss, Director of Health, Housing and Community Services (HHCS)

Traffic Safety on Francisco Street between Sacramento and MLK Jr. Way

43. David Lerman

2920 Shattuck

44. Larisa Cummings (2)

45. Sharon Gong

Support Budget Referral for Berkeley’s Paths

46. Jen Bilik

Berkeley Ceasefire Program/Racial Profiling

47. Elana Auerbach (2)

Berkeley Police Surveillance Ordinance Policies Related to Unmanned Aerial Systems

48. Hansel Aguilar

Delays in Berkeley Police ODPA Work Production

49. Hansel Aguilar

Annual Report for Berkeley Police Equipment and Community Safety Ordinance

50. Hansel Aguilar

Natural Gas Stoves

51. John Jones

52. Tom Hanson

The YIMBY’s and 50-Story Tower

53. Zelda Bronstein

Crosswalk at 6th and Addison

54. Eric Wiesner

Psychedelics Decriminalization

55. Esi Mathis

Tuesday, May 9, 2023 AGENDA Page 17
Support for African American Holistic Resource Center

56. Moni Law

In Support of The Center for Independent Living

57. Mary Behm-Steinberg, Chair of Human Welfare and Community Action Commission

Small Business Fees and Fines

58. Walter Wood

Hopkins Corridor

59. Ben Gould, Chairperson for Environmental and Climate Commission

60. Janet Jacobson-Weiss

61. Damon Guthrie

62. Marc Hedlund (2)

63. Kevin Powell

64. Eileen Hughes

65. Save Hopkins

66. Bob Flasher

67. Andrew Brozyna

68. Norma Guzman

69. Jay Sayre

70. Mario Aranha

71. Deborah Georges

72. Sandra and Tim Easley

73. Henry Pinkard

74. Susan Taylor

75. Renate Crocker

76. Paul Mileck

77. Ann Danforth

78. Mary Staats

79. Friends of Five Creeks

80. George Porter

81. Kaylene Stocking

82. Susan Taylor

83. Laura Atkins

84. Renetia Martin

85. Isobel White

86. Arlene Owseichik

87. Mitch Varhula

88. Steve Sperber

89. Margot Smith

90. Brandon Brodt

91. Elsie Wong

92. Julie Wong

93. Ben Gerhardstein (3)

94. Larry Goldman

Tuesday, May 9, 2023 AGENDA Page 18

95. David Sprague, Interim Fire Chief

96. Dorothea Dorenz

97. Byron Barrett

98. Kelly Hammargren

99. Alex Takaoka
100. Jane Diamond
101. S. Entwistle
102. Tom Mysz
103. Carol Sawdey
104. Meg Holm
105. David Gilbert
106. Ken Frankel
107. J. Brodsky
108. Bob Muzzy
109. Alan Pearson
110. Ann Rogers
111. Stephen Woodrow
112. Susan Griffin
113. Meri Issel
114. Howard Winet
115. Cherie Hearne
116. Helen Toy
117. Bobin Kibby
118. Bill Pottinger
119. Marty Rosenthal
120. Mimi Sternberg
121. Josephine Perry
122. Dee Williams-Ridley, City Manager
123. Laurel Denyer
124. Deborah Shaw
125. Leni Siegel
126. Diana Bohn
127. Dave Stark
128. Julia Moss
129. Ross Bernet
130. Ben Gerhardstein
131. Save Hopkins
132. Warren Wells
133. Andrew Little
134. Ethan Bodle
135. Helena Worthen
136. Jeremy Townsend
137. Adam Moss
138. Friends of Five Creeks
139. Kristiane Skolmen
140. Jeff Habicht

Tuesday, May 9, 2023 AGENDA Page 19
141. Rebecca Meyer
142. Rob Schwartz
143. Stewart Smith
144. Steven Wang
145. Jenna Fahle
146. Tatiana Guerreiro Ramos
147. Linda
148. Pat Hill
149. Julie Bussgang
150. Ben Thomas
151. Rosemary Clark
152. Betty Seto
153. Elise Fortin
154. Adrian
155. Em Holmes
156. Save Hopkins
157. Sarah Lefton
158. Laura Fujii
159. Emily Huston
160. Todd Andrew
161. Jenny Johnston
162. Lucas Cantor
163. Byron Barrett
164. Kathy Kosinski
165. Andrew Judd
166. Andy Peterson
167. Save Hopkins
Supplemental Communications and Reports
Items received by the deadlines for submission will be compiled and distributed as follows. If no items are received by the deadline, no supplemental packet will be compiled for said deadline.

• Supplemental Communications and Reports 1
Available by 5:00 p.m. five days prior to the meeting.

• Supplemental Communications and Reports 2
Available by 5:00 p.m. the day before the meeting.

• Supplemental Communications and Reports 3
Available by 5:00 p.m. two days following the meeting.

Ordinance No. 7,860-N.S. Page 1 of 1
ORDINANCE NO. 7,860-N.S.

AMENDING THE BERKELEY MUNICIPAL CODE TO CLARIFY THAT SECTION

12.38.090 DOES NOT PREVENT GENERAL FUND SUBSIDIES FOR LOW INCOME

RESIDENTS
BE IT ORDAINED by the Council of the City of Berkeley as follows:

Section 1. That Berkeley Municipal Code Section 12.38.090 is amended to read as follows:

12.38.090 Limitation on allocation of funds.

A. All monies spent by the City for solid waste management and recycling shall be allocated from the refuse collection and disposal fund.

B. The City Council shall not allocate any monies from the general fund to implement the provisions of this chapter.

C. This section does not prevent the City from using monies from the general fund to subsidize low income residents to help them afford waste collection.

Section 2. Copies of this Ordinance shall be posted for two days prior to adoption in the display case located near the walkway in front of the Maudelle Shirek Building, 2134 Martin Luther King Jr. Way within fifteen calendar days of adoption, copies of this Ordinance shall be filed at each branch of the Berkeley Public Library and the title shall be published in a newspaper of general circulation.

At a regular meeting of the Council of the City of Berkeley held on April 25, 2023, this Ordinance was passed to print and ordered published by posting by the following vote:

Ayes: Bartlett, Hahn, Harrison, Humbert, Kesarwani, Robinson, Taplin, Wengraf, and Arreguin.

Noes: None.

Absent: None.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Farimah Faiz Brown, City Attorney
Submitted by: Marc Shapp, Deputy City Attorney
Subject: Waiver of Sanctuary City Ordinance to Amend Westlaw Subscription

RECOMMENDATION
Adopt a Resolution waiving the contract prohibition of Chapter 13.105, Sanctuary City Contracting, in order to amend the City Attorney’s Office subscription to Westlaw to include case calendaring capabilities.

CURRENT SITUATION AND ITS EFFECTS
The City’s Biennial Budget for Fiscal Years 2020 and 2021 included annual funding of $25,000 per year for the City Attorney’s Office (CAO) to procure calendaring software to provide a way to manage court deadlines, project flow, and files. However, the CAO was until recently unable to identify a satisfactory product.

The CAO has identified Deadline Assistant, the calendaring solution offered by Westlaw, a Thomsen Reuters Company (Westlaw), as a satisfactory solution that meets the CAO’s case calendaring needs. On June 1, 2021, Council adopted Resolution No. 69,907-N.S., granting the CAO a waiver pursuant to Chapter 13.105, the Sanctuary City Contracting Ordinance, specifically in order for the City to contract with Westlaw to obtain necessary legal research resources. Accordingly, the CAO now requests a resolution waiving the Sanctuary City Contracting Ordinance requirements in order to amend the current Westlaw subscription to include Deadline Assistant.

BACKGROUND
The CAO brings litigation on behalf of the City and responds to claims and lawsuits to protect the City’s interests. A critical component of all litigation is the management of deadlines imposed by rule and the various courts in which the cases are filed. Cases may be adversely decided based on missed deadlines irrespective of the merits of the City’s position. Furthermore, malpractice exposure from calendar related errors is a significant risk for every lawyer and every legal department. The CAO can greatly reduce these risks with rules-based legal calendaring software. In addition, to the extent such calendaring software is customizable, the CAO can leverage that capability outside of the litigation context to increase general workflow efficiency.

Waiver of Sanctuary City Ordinance to Amend Westlaw Subscription CONSENT CALENDAR May 9, 2023

The CAO researched potential calendaring software options and initially determined that the CompuLaw product offered by Aderant North America, Inc. (Aderant) was the best product available for the CAO’s needs. However, during discussions with Aderant it became clear that Aderant was unable or unwilling to certify compliance with several of the City’s contracting requirements, including the Sanctuary City Contracting Ordinance.

The CAO then reviewed Westlaw’s calendaring product, Deadline Assistant. Deadline Assistant is offered as an add-on to the CAO’s existing legal research subscription.

Acquiring this capability would allow the CAO to better organize its caseload, automatically schedule critical dates in accordance with the applicable rule set, and create custom rule sets to apply to other areas of the CAO’s workload.

The Sanctuary City Contracting Ordinance, adopted in 2019, prohibits contracting with an entity that provides services to the United States Immigration and Customs Enforcement Department unless a waiver is granted by the Council. Section 13.105.030 provides that a waiver can be granted “…based on a specific determination that no reasonable alternative exists, taking into consideration the following:

1. The intent and purpose of this ordinance;

2. The availability of alternative services, goods and equipment; and

3. Quantifiable additional costs resulting from use of available alternatives.” The intent and purpose of the Ordinance is to ensure that the City does not financially support any company that provides services that infringes upon the rights of immigrants.

Here, Council already has approved the use of Westlaw to, among other things, enhance efforts to protect immigrant rights as needed. Amending the CAO’s Westlaw subscription will further enhance the CAO’s capabilities to do so. With respect to the availability of alternative services, as explained above, the CAO has been unable to identify an alternative product from a supplier that is willing to certify compliance the Sanctuary City Contracting Ordinance. Indeed, not only is the Aderant product offered by a company that also will not agree to comply with the Ordinance, Aderant also declined to sign on to several other of the City’s contracting requirements. Consequently, no amount of additional costs can eliminate the need for a waiver of the Ordinance.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The CAO intends to contract only for online access to Deadline Assistant. Therefore, there is no identifiable impact on the environment.

Waiver of Sanctuary City Ordinance to Amend Westlaw Subscription CONSENT CALENDAR May 9, 2023

RATIONALE FOR RECOMMENDATION
The CAO requires case calendaring capabilities, and no vendor has been identified that will comply with the Sanctuary City Contracting Ordinance.

ALTERNATIVE ACTIONS CONSIDERED
None.

CONTACT PERSON
Farimah Brown, City Attorney, (510) 981-6998
Marc Shapp, Deputy City Attorney, (510) 981-6998
Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

ADOPT A RESOLUTION WAIVING THE CONTRACT REQUIREMENTS OF THE SANCTUARY CITY CONTRACTING ORDINANCE PURSUANT TO CHAPTER 13.105

OF THE BERKELEY MUNICIPAL CODE, IN ORDER TO CONTRACT WITH WESTLAW,

A THOMSON REUTERS COMPANY

WHEREAS, Pursuant to Ordinance No. 7650-N.S. and Chapter 13.105, the Sanctuary City Contracting Ordinance, in order to contract with Westlaw, a Thomson Reuters Company, to add case calendaring capabilities, the City Council must determine that no reasonable alternative exists based on consideration of three factors; and WHEREAS, the three factors: the intent and purpose of the act, the availability of alternative service providers and quantifiable additional costs resulting from the use of alternative providers have all been considered; and
WHEREAS, the use of calendaring software is indispensable to the practice of law; and WHEREAS, contracting with Westlaw will not violate the intent of the Ordinance as its services will be used to promote the interest of the immigrant community in conformance with the intent and purpose of the Ordinance; and
WHEREAS, no other contractors are available who can provide the services required by this contract without also requiring a waiver; and
WHEREAS, no additional costs are quantifiable as there are no available alternatives; and
WHEREAS, failing to provide this waiver would result in increased risk of adverse litigation outcomes and exposure to malpractice claims; and NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that a waiver to the "no-contract" provision of the B.M.C. Section 13.105 is approved because no reasonable alternative exists to the services that will be provided under contract with Westlaw, a Thomsen Reuters Company.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.cityofberkeley.info/manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Sharon Friedrichsen, Budget Manager
Subject: Amendment: FY 2023 Annual Appropriations Ordinance

RECOMMENDATION
Adopt the first reading of an Ordinance amending the FY 2023 Annual Appropriations Ordinance No. 7,851–N.S. for fiscal year 2023 based upon recommended re- appropriation of committed FY 2022 funding and other adjustments in the amount of $27,740,780 (gross) and $29,458,924 (net).

FISCAL IMPACTS OF RECOMMENDATION
On June 28, 2022 the City Council adopted the FY 2023 Budget, authorizing gross appropriations of $754,176,624 and net appropriations of $625,939,999 (net of dual appropriations).

City Council approved the First Amendment to the FY 2023 Annual Appropriations Ordinance on January 17, 2023, which increased the gross appropriations to $932,466,575 and net appropriations to $791,136,901. The amendment re-authorized some funding previously committed in FY 2022 and approved some new expenditures, including new grant fund appropriations.

This Second Amendment to the FY 2023 Annual Appropriations Ordinance totals $27,740,780 (gross) and $29,458,924 (net) and increases gross appropriations to $960,207,355 and net appropriations to $820,595,825. The proposed changes are primarily unencumbered carryover and adjustments to continue and start capital projects and other City initiatives.

BACKGROUND
The Annual Appropriations Ordinance (AAO) establishes the expenditure limits by fund for FY 2023. Throughout the year, the City takes actions that amend the adopted budget. These may include, but are not limited to, the acceptance of new grants, revisions to existing grants, adjustments to adopted expenditure authority due to emergency needs, and transfers in accordance with Council’s fiscal policies.

Amendment: FY 2023 Annual Appropriations Ordinance CONSENT CALENDAR May 9, 2023

The adopted budget is also amended annually to reflect the re-appropriation of prior year funds for contractual commitments (i.e. encumbrances) as well as unencumbered carryover of unexpended funds previously authorized for one-time, non-recurring purposes. These budget modifications are periodically presented to the Council in the form of an Ordinance amending the Annual Appropriations Ordinance, which formally requires a two-thirds vote of the City Council.

When Council adopts an appropriations ordinance (budget), it is based on projected revenues and expenditures. If fund balances do not support the requested level of expenditures, no carryover is recommended.

The proposed changes, presented in their entirety in Exhibit A, are summarized as follows:

Below is a summary of the FY 2022 Unencumbered Carryover and the FY 2023 Adjustments for the City’s General Fund and Other Funds.

General Fund: The General Fund includes recommended unencumbered carryover of $100,000 and recommended adjustments of $2,268,270 for the following items:

Recommended Carryover
 $100,000 for a FY 2022 Council Budget Referral for a Homeless Outreach Coordinator for South Shattuck Avenue and Adeline Street Recommended Adjustments
 $375,831 for the City Clerk for a portion of the November 2022 election costs.  $1,522,439 of FY 2022 Excess Equity allocation to fund the Strategic Reserve Fund ($837,341) and the Catastrophic Reserve Fund ($685,098).  $200,000 for Parks, Recreation and Waterfront for tree work and removal caused by the recent storms.
 $50,000 of additional funding (to augment the existing $70,000 Council approved funding in early 2022 as part of the Reimagining Public Safety Task Force for a total cost of $120,000) to the Police Department to study and assess police staffing to optimize police resources in responding to public safety needs.  $120,000 for the Rent Stabilization Board to carryout mailings and outreach for the Eviction Moratorium Transition and End.

All of the General Fund items listed above are being funded from the available FY 2022 General Fund Excess Equity balance.

Recommended
Carryover
Recommended
Adjustments Total
General Fund (011) 100,000$ 2,268,270$ 2,368,270$ Capital Improvement Fund (501) -$ 1,885$ 1,885$ All Other Funds 103,685$ 25,266,940$ 25,370,625$ Total 203,685$ 27,537,095$ 27,740,780$

Amendment: FY 2023 Annual Appropriations Ordinance CONSENT CALENDAR May 9, 2023

Other Funds: Other City funds (including capital improvement project funds) total recommended carryover of $103,685 and recommended adjustments of $25,537,095 includes the following allocations:

Recommended Carryover
 $67,703 in Playground Camp Fund for the final invoice for the Cazadero Camp Landslide project.
 $9,266 in One Time Grant Fund for the continuation of the Pier Ferry Study.  $19,996 in Measure T1 to pay invoices for the Fire Station #2 Improvements project.
 $6,618 in Marina Fund for continuation of the Pier Ferry Study project and the Sea Level Rise project.

Recommended Adjustments
 $2,167,500 in Measure U1 fund for the Berkeley Way, BFHP, and Hope Center contracts and to increase funding for the Housing Retention Program.  $30,071 in Library Grants Fund for Lunch at the Library grant from California State Library.
 $50,000 in Library Fund for programming funds for appearance of UC Berkeley School of Law staff at Northbrae Church.
 $109,260 in Gilman Sports Field Fund for the Gilman Turf Replacement and increase in PG&E cost.
 $1,694,783 in Affordable Housing Mitigation Fund for Housing Trust Fund projects, St. Paul and Ephesian.
 $608,406 in Condo Conversion Program for Housing Trust Fund projects, Ephesian.
 $101,300 in Playground Camps Funds for the Cazadero Camp Landslide project, Berkeley Tuolumne Camp inventory cost, and for donation from the Friends of the Berkeley Tuolumne Camp.
 $118,000 in Measure B Local Streets and Road for continuation of the University Avenue Bus Stop project.
 $255,100 in Measure F – Alameda VRF for the HSIP Sacramento Pedestrian Crossing Safety project and MLK Jr Way Vision Zero Quick Build project.  ($155,975) in Measure BB – Local Streets & Roads reversing appropriation in FY 2023 AAO#1 for the BeST Plan Update as funds are no longer needed.  ($23,969) in Measure BB – Bike & Pedestrian reversing AAO#1 appropriation to adjust project budget for Woolsey-Fulton Bike Blvd. STI project.  $139,569 in Measure BB – Paratransit for the Paratransit Program funding  $313,573 in Parks Tax Funds for 600 Addison project, Ohlone Park Improvement project, NexGen Software Maintenance, bench donation, and increased water and electricity costs.
 $1,600,000 in Measure GG Funds for additional overtime budget to cover overtime expenses in FY 2023.
 $250,000 in UC Settlement Fund for Village of Love Community Agency funding.  $6,853 in Tobacco Control for unexpended grant cycle.

Amendment: FY 2023 Annual Appropriations Ordinance CONSENT CALENDAR May 9, 2023

 $46,060 in Capital Grants – State Fund for Milvia Bikeway project and reversing AAO#1 to adjust project budget of Woolsey-Fulton Bike Blvd. STI project.  ($180,000) in Capital Grants – Local Fund to reverse AAO#1 to adjust the project budget for the Telegraph Study and Preliminary Engineering.  $1,189,752 in HUD/HOME Fund to appropriate funding for the HOME Grant, the Grinnell project (formerly Blake Apartments).
 $300,000 in Housing Mitigation for the appropriation of the balance of the HESG- CARES Act.
 $14,091 in Health (General) Fund for Health grant budget adjustments.  $18,500 in TCM/Link Fund for the projected cost of the FY 2023 Aging Target Case Management expenditures.
 $49,582 in Senior Nutrition (Title III) Fund for Congregate Meals and Meals on Wheels programs,
 $55,000 in C.F.P. Title X Fund for reproductive health and education program  $24,555 in Senior Supportive Social Services Fund for Senior outreach and assistance.
 $51,033 in Family Care Support Program Fund for family caregiver program and Senior Center activities.
 $24,408 in Housing Mitigation Fund for Housing Trust Fund projects, Ephesian.  $5,384,407 in One-Time Grant Funds for projects in Health, Housing & Community Services, Parks Recreation & Waterfront, Planning, and Public Works, that are listed as Item Numbers 49 - 57 in Attachment 2.  $10,000 in Shelter+Care County Fund for Shelter Plus Care-Alameda County Housing Assistance payments.
 $52,64 in Bio-Terrorism Grant Fund for the Public Health Emergency Preparedness and Cities Readiness Initiative.
 $4,910,146 in ARPA Recovery Fund for the Specialized Care Unit, from Council Resolution No. 70,642-N.S.
 $1,885 in Capital Improvement Fund for remaining Resources for Community Development contract.
 $100,000 in Measure T1 Fund for the Ohlone Park Improvements project and Fire Station #2 Improvements project.
 $896,875 in Measure M – Street and Watershed Improvement Debt Service Fund for revision of debt service budget for FY 2023 to fully cover principal and interest payments.
 $2,759,200 in Measure T1 – Infrastructure and Facilities Debt Service Fund for revision of debt service budget for FY 2023 to fully cover principal and interest payments.
 $5,452,871 in Measure O Debt Service Fund for revision of debt service budget for FY 2023 to fully cover principal and interest payments.  $91,200 in Marina Funds for a memorial bench and to cover utilities increases.  $320,651 in CFD No. 1 Disaster Fire Protection Fund to help balance negative fund balance to Fund 779 as tax revenues are no longer collected.  $300,000 in Tourism BID Fund for Visit Berkeley Contract based on projected revenues for FY 2023.

Amendment: FY 2023 Annual Appropriations Ordinance CONSENT CALENDAR May 9, 2023

This report has been discussed with the Budget & Finance Policy Committee at their April 20, 2023 meeting.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the act of adopting the budget/appropriations ordinance/amendments. Actions included in the budget will be developed and implemented in a manner that is consistent with the City’s environmental sustainability goals and requirements.

RATIONALE FOR RECOMMENDATION
The recommendation allows the City to amend the current FY 2023 Revised Budget and re-appropriate funds from FY 2022 to FY 2023 for contractual commitments that need to be paid and to increase appropriations for unbudgeted and unanticipated expenses. It revises the budget to reflect approved carryover requests and adjustments in both discretionary and non-discretionary funds.

Staff has conducted a detailed analysis of the individual carryover and other adjustment requests submitted by departments and is presenting carryover and other adjustment recommendations for projects that are either currently under contract, represent Council priorities, and/or are considered critical.

CONTACT PERSON
Sharon Friedrichsen, Budget Manager, City Manager’s Office, 981-7000 Maricar Dupaya, Senior Management Analyst, City Manager’s Office, 981-7000 Attachments:
1: Ordinance
Exhibit A: Annual Appropriation Ordinance Summary of Appropriations by Fund 2: FY 2022 Recommended Carryover and FY 2023 Recommended Adjustment (AAO#2)

ORDINANCE NO. -N.S.

AMENDING THE ANNUAL APPROPRIATIONS ORDINANCE NO. 7,851–N.S. FOR FISCAL YEAR 2023
BE IT ORDAINED by the Council of the City of Berkeley as follows:

Section 1. That the Annual Appropriations Ordinance based on the budget for FY 2023 submitted by the City Manager and passed by the City Council be amended as follows and as summarized in Exhibit A:

A. General Fund (Funds 001-099) 316,240,491
B. Special Funds (Funds 100-199) 162,330,999
C. Grant Funds (Funds 300-399) 120,958,749
D. Capital Projects Funds (Funds 500-550) 91,787,730
E. Debt Service Fund (Funds 551-599) 15,044,847
F. Enterprise Funds (Funds 600-669) 178,216,604
G. Internal Service Funds (Funds 146, 670-699) 59,656,349 H. Successor Agency (Funds 760-769) 145,166
I. Agency Funds (Funds 771-799) 8,587,078
J. Other Funds (Funds 800-899) 7,239,344
K. Total
Total General Fund 316,240,491
Add: Total Other Than General Fund 643,966,865
Gross Revenue Appropriated 960,207,355
Less: Dual Appropriations -79,955,181
Less: Revolving/Internal Service Funds -59,656,349
Net Revenue Appropriated 820,595,825
Section 2. The City Manager is hereby permitted, without further authority from the City Council, to make the following transfers by giving written notice to the Director of Finance:
a. From the General Fund to the General Fund – Stability Reserve Fund; Catastrophic Reserve Fund; Paramedic Tax Fund; Health State Aid Realignment; Fair Election Fund; Capital Improvement Fund; Phone System Replacement; Equipment Replacement Fund; Public Liability Fund; Catastrophic Loss Fund; Police Employee Retiree Health Assistance Plan; Safety Members Pension Fund; and Sick Leave Entitlement Fund.

b. To the General Fund from the General Fund – Stability Reserves Fund; Catastrophic Reserves Fund; Community Development Block Grant Fund; Street Lighting Assessment District Fund; Zero Waste Fund; Marina Operations and Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Permit Service Center Fund; Parking Meter Fund; Unified Program (CUPA); IT Cost Allocation Fund; and Health State Aid Realignment Fund. c. To the First Source Fund from the Parks Tax Fund; Capital Improvement Fund; and the Marina Fund.
d. From the Measure U1 Fund to the Workers’ Compensation Fund e. From the Catastrophic Reserve Fund to the Playground Camp Fund

f. From Gilman Sports Field Fund to Gilman Field Reserve Fund g. From Measure FF Fund to Paramedic Tax Fund.
h. From the American Rescue Plan Fund to the General Fund; Sports Field Fund; Playground Camp Fund; Marina Fund; Off-Street Parking Fund; and Parking Meter Fund.
i. From Capital Improvement Fund to PERS Savings Fund; Berkeley Repertory Theater Fund; and 2010 COP (Animal Shelter) Fund.
j. To the Public Art Fund from the Parks Tax Fund; Capital Improvement Fund; and the Marina Fund.
k. To CFD#1 District Fire Protection Bond (Measure Q) from Special Tax Bonds CFD#1 ML-ROOS.
l. To Private Sewer Lateral Fund from Sanitary Sewer Operation Fund. m. To Catastrophic Loss Fund from Permit Service Center Fund. n. To Catastrophic Loss Fund from Unified Program (CUPA) Fund. o. To the Building Purchases and Management Fund from General Fund; Health (General) Fund; Rental Housing Safety Program Fund; Measure B Local Streets & Road Fund; Employee Training Fund; Zero Waste Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Permit Service Center Fund; Off Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Building Purchases & Management Fund; Building Maintenance Fund; Central Services Fund; and Health State Aide Realignment Trust Fund.
p. To Equipment Replacement Fund from General Fund; Mental Health Services Act Fund; Health (Short/Doyle) Fund; Vector Control Fund; Paramedic Tax Fund; Playground Camp Fund; State Transportation Tax Fund; Rental Housing Safety

Program Fund; Parks Tax Fund; Street Light Assessment District Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Permit Service Center Fund; Parking Meter Fund; Equipment Maintenance Fund; Building Maintenance Fund; and Central Services Fund.
q. To the Equipment Maintenance Fund from General Fund; Health (General) Fund; Mental Health Services Act Fund; Health (Short/Doyle) Fund; Vector Control Fund; Paramedic Tax Fund; Library - Discretionary Fund; Playground Camp Fund; State Transportation Tax Fund; Rental Housing Safety Program Fund; Rent Stabilization Board Fund; Parks Ta Fund; Street Light Assessment District Fund; FEMA Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Permit Service Center Fund; Off Street Parking Fund; Parking Meter Fund; Equipment Maintenance Fund; Building Maintenance Fund; and Central Services Fund.
r. To the Building Maintenance Fund from the General Fund; Health (General) Fund; Health (Short/Doyle) Fund; Measure B Local Street & Road Fund; Parks Tax Fund; Street Light Assessment District Fund; Zero Waste Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Off Street Parking Fund; Parking Meter Fund; Equipment Maintenance Fund; Building Maintenance Fund; and Mental Health State Aid Realignment Fund.
s. To the Central Services Fund from the General Fund; First Source Fund; Health (Short/Doyle) Fund; Library-Discretionary Fund; Playground Camp Fund; Rent Stabilization Board Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation; Building Purchases & Management Fund; Building Maintenance Fund; Central Services Fund; and Mental Health State Aid Realignment Fund.
t. To Information Technology Cost Allocation Plan Fund from General Fund; Target Case Management/Linkages Fund; Health (Short/Doyle); Library Fund; Playground Camp Fund; State Transportation Tax Fund; CDBG Fund; Rental Housing Safety Program; Rent Stabilization Board Fund; Parks Tax Fund; Street Light Assessment District Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation; Clean Storm Water Fund; Permit Service Center Fund; Off Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Equipment Maintenance Fund; Building Maintenance Fund; Information Technology Cost Allocation Plan Fund; Health State Aid Realignment Trust Fund; and Mental Health State Aid Realignment Fund.
u. To the Workers' Compensation Self-Insurance Fund from General Fund; Special Tax for Severely Disabled Measure E Fund; First Source Fund; HUD Fund; ESGP Fund; Health (General) Fund; Target Case Management/Linkages Fund; Mental Health Service Act Fund; Health (Short/Doyle) Fund; EPSDT Expansion Proposal Fund; Senior Nutrition (Title III) Fund; C.F.P. Title X Fund; Fund Raising Activities Fund; Berkeley Unified School District Grant; Vector Control Fund; Paramedic Tax Fund; Alameda County Grants Fund; Senior Supportive Social Services Fund;

Family Care Support Program Fund; Domestic Violence Prevention – Vital Statistics Fund; Affordable Housing Mitigation; Inclusionary Housing Program; Library – Discretionary Fund; Playground Camp Fund; Community Action Program Fund; State Proposition 172 Public Safety Fund; State Transportation Tax Fund; CDBG Fund; Rental Housing Safety Program; Measure B Local State & Road Fund; Measure B Bike & Pedestrian Fund; Measure B – Paratransit Fund; Measure F Alameda County Vehicle Registration Fee Streets & Roads Fund; Measure BB – Paratransit Fund; Fair Election Fund; Measure U1 Fund; One-Time Grant: No Cap Expense Fund; Rent Stabilization Board Fund; Parks Tax Fund; Measure GG – Fire Prep Tax Fund; Street Lighting Assessment District Fund; Employee Training Fund; Private Percent – Art Fund; Measure T1 – Infrastructure & Facilities Fund; FUND$ Replacement Fund; Capital Improvement Fund; FEMA Fund; CFD #1 District Fire Protect Bond Fund; Special Tax Bonds CFD#1 ML-ROOS Fund; Shelter+Care HUD Fund; Shelter+Care County Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Private Sewer Lateral Fund; Permit Service Center Fund; Off-Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Building Purchases & Management Fund; Equipment Replacement Fund; Equipment Maintenance Fund; Building Maintenance Fund; Central Services Fund; Workers’ Compensation Fund; Public Liability Fund; Information Technology Cost Allocation Plan Fund; Health State Aid Realignment Trust Fund; Tobacco Control Trust Fund; Mental Health State Aid Realignment Fund; Alameda Abandoned Vehicle Abatement Authority; and Bio-Terrorism Grant Fund.
v. To the Sick Leave and Vacation Leave Accrual Fund from General Fund; Special Tax for Severely Disabled Measure E Fund; First Source Fund; HUD Fund; ESGP Fund; Health (General) Fund; Target Case Management/Linkages Fund; Mental Health Service Act Fund; Health (Short/Doyle) Fund; EPSDT Expansion Proposal Fund; Senior Nutrition (Title III) Fund; C.F.P. Title X Fund; Fund Raising Activities Fund; Berkeley Unified School District Grant; Vector Control Fund; Paramedic Tax Fund; Alameda County Grants Fund; Senior Supportive Social Services Fund; Family Care Support Program Fund; Domestic Violence Prevention – Vital Statistics Fund; Affordable Housing Mitigation; Inclusionary Housing Program; Library – Discretionary Fund; Playground Camp Fund; Community Action Program Fund; State Proposition 172 Public Safety Fund; State Transportation Tax Fund; CDBG Fund; Rental Housing Safety Program; Measure B Local State & Road Fund; Measure B Bike & Pedestrian Fund; Measure B – Paratransit Fund; Measure F Alameda County Vehicle Registration Fee Streets & Roads Fund; Measure BB – Paratransit Fund; Fair Election Fund; Measure U1 Fund; One-Time Grant: No Cap Expense Fund; Rent Stabilization Board Fund; Parks Tax Fund; Measure GG – Fire Prep Tax Fund; Street Lighting Assessment District Fund; Employee Training Fund; Private Percent – Art Fund; Measure T1 – Infrastructure & Facilities Fund; FUND$ Replacement Fund; Capital Improvement Fund; FEMA Fund; CFD #1 District Fire Protect Bond Fund; Special Tax Bonds CFD#1 ML-ROOS Fund; Shelter+Care HUD Fund; Shelter+Care County Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Private Sewer Lateral Fund; Permit Service Center Fund; Off-Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Building Purchases & Management Fund; Equipment Replacement Fund; Equipment

Maintenance Fund; Building Maintenance Fund; Central Services Fund; Workers’ Compensation Fund; Public Liability Fund; Information Technology Cost Allocation Plan Fund; Health State Aid Realignment Trust Fund; Tobacco Control Trust Fund; Mental Health State Aid Realignment Fund; Alameda Abandoned Vehicle Abatement Authority; and Bio-Terrorism Grant Fund.
w. To the Payroll Deduction Trust Fund from General Fund; Special Tax for Severely Disabled Measure E Fund; First Source Fund; HUD Fund; ESGP Fund; Health (General) Fund; Target Case Management/Linkages Fund; Mental Health Service Act Fund; Health (Short/Doyle) Fund; EPSDT Expansion Proposal Fund; Senior Nutrition (Title III) Fund; C.F.P. Title X Fund; Fund Raising Activities Fund; Berkeley Unified School District Grant; Vector Control Fund; Paramedic Tax Fund; Alameda County Grants Fund; Senior Supportive Social Services Fund; Family Care Support Program Fund; Domestic Violence Prevention – Vital Statistics Fund; Affordable Housing Mitigation; Inclusionary Housing Program; Library – Discretionary Fund; Playground Camp Fund; Community Action Program Fund; State Proposition 172 Public Safety Fund; State Transportation Tax Fund; CDBG Fund; Rental Housing Safety Program; Measure B Local State & Road Fund; Measure B Bike & Pedestrian Fund; Measure B – Paratransit Fund; Measure F Alameda County Vehicle Registration Fee Streets & Roads Fund; Measure BB – Paratransit Fund; Fair Election Fund; Measure U1 Fund; One-Time Grant: No Cap Expense Fund; Rent Stabilization Board Fund; Parks Tax Fund; Measure GG – Fire Prep Tax Fund; Street Lighting Assessment District Fund; Employee Training Fund; Private Percent – Art Fund; Measure T1 – Infrastructure & Facilities Fund; FUND$ Replacement Fund; Capital Improvement Fund; FEMA Fund; CFD #1 District Fire Protect Bond Fund; Special Tax Bonds CFD#1 ML-ROOS Fund; Shelter+Care HUD Fund; Shelter+Care County Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Private Sewer Lateral Fund; Permit Service Center Fund; Off-Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Building Purchases & Management Fund; Equipment Replacement Fund; Equipment Maintenance Fund; Building Maintenance Fund; Central Services Fund; Workers’ Compensation Fund; Public Liability Fund; Information Technology Cost Allocation Plan Fund; Health State Aid Realignment Trust Fund; Tobacco Control Trust Fund; Mental Health State Aid Realignment Fund; Alameda Abandoned Vehicle Abatement Authority; and Bio-Terrorism Grant Fund.

Section 3. Copies of this Ordinance shall be posted for two days prior to adoption in the display case located near the walkway in front of the Maudelle Shirek Building , 2134 Martin Luther King Jr. Way. Within 15 days of adoption, copies of this Ordinance shall be filed at each branch of the Berkeley Public Library and the title shall be published in a newspaper of general circulation.

Attachment for Annual Appropriations Ordinance - Fiscal Year 2023

REVOLVING FUNDS/INTERNAL SERVICE FUNDS
Appropriations are identified with revolving and internal service funds. Such funds derive revenue by virtue of payment from other fund sources as benefits are received by such funds, and the total is reflected in the "Less Revolving Funds and Internal Service Funds" in item I. The funds are:

DUAL APPROPRIATIONS - WORKING BUDGET
Dual appropriations are identified with revenues generated by one fund and transferred to another fund. Both funds are credited with the applicable revenue, and the total is reflected in the "Less Dual Appropriations" in item I. The dual appropriations are:

Employee Training Fund 949,429
Equipment Replacement Fund 11,947,462
Equipment Maintenance Fund 10,211,653
Building Maintenance Fund 5,045,988
Central Services Fund 413,953
Workers' Compensation Fund 6,488,740
Public Liability Fund 4,458,560
20,140,564
Subtotal Revolving/Internal Service Funds 59,656,349$
Information Technology Fund
Transfers to the General Fund
Indirect Cost Reimbursement
CDBG Fund 176,194
Street Light Assessment District Fund 155,018
Zero Waste Fund 2,727,548
Marina Enterprise Fund 456,077
Sanitary Sewer Fund 1,354,004
Clean Storm Water Fund 311,321
Permit Service Center Fund 1,979,790
Unified Program (CUPA) Fund 88,337
Subtotal Transfers to General Fund: 7,248,289$

Transfer to Safety Members Pension Fund from General Fund 551,804 4,900,000
Transfer to Stability Reserve Fund from General Fund 3,025,000 Transfer to Catastrophic Reserve Fund from General Fund 2,475,000 Transfer to PERS Savings Fund from General Fund 2,000,000 Transfer to Health State Aid Realignment from General Fund 1,953,018 Transfer to Fair Election Fund from General Fund 505,002 Transfer to Capital Improvement Fund (CIP) from General Fund 19,000,905 449,408
Transfer to Equipment Replacement Fund from General Fund 1,081,699 Transfer to Public Liability Fund from General Fund 3,895,888 Transfer to Catastrophic Loss Fund from General Fund 5,025,184 Transfer to IT Cost Allocation Fund from General Fund 71,335 400,136
Transfer to Sick Leave Entitlement Fund from General Fund 201,501 Transfer to Employee Training from GF-Payroll Deduction Trust 750,000 Transfer to General Fund from Health State Aid Realignment Fund 2,643,280 757,925
12,271,612
2,614,331
1,150,000
Transfer to Off-Street Parking Fund from American Rescue Plan Fund 200,000 2,700,000
Transfer from CIP Fund to PERS Savings Fund 151,632
499,802
Transfer from CIP Fund to 2010 COP (Animal Shelter) Fund 402,613 90,501
50,555
5,082
Transfer to General Fund from Parking Meter Fund 1,742,288 Transfer to General Fund from IT Cost Allocation Fund 438,968 Transfer to CFD#1 ML-ROOS Fund from CFD No. 1 Disaster Fire Protection 320,651 0 Transfer to GF - Payroll Deduction Trust Fund from Sick Leave Entitlement Fund 273,854 Transfer to First Source Fund from Parks Tax Fund 6,675 Transfer to First Source Fund from Capital Improvement Fund 29,943 Transfer to First Source Fund from Marina Fund 2,625
Transfer to Public Art Fund from Parks Tax Fund 11,681
Transfer to Public Art Fund from Capital Improvement Fund 52,400 Transfer to Public Art Fund from Marina Fund
4,594
Subtotal Transfers to Other Funds: 72,706,892
Sub-Total Dual Appropriations 79,955,181
Grand Total Dual Appropriations 139,611,530
Transfer to Phone System Replacement - VOIP from General Fund Transfer to Police Employee Retiree Health Assistance Plan from General Fund Transfer to Special Tax Bonds CFD#1 ML-ROOS from CFD#1 District Fire Protect Bond (Measure Q)
Transfer to Catastrophic Loss Fund from Permit Service Center Fund Transfer to Catastrophic Loss Fund from Unified Program (CUPA) Fund Transfer to Private Sewer Lateral Fund from Sewer Fund
Transfer to Berkeley Repertory Theater Debt Service Fund from CIP Fund Transfer to Measure U1 Fund from General Fund
Transfer to Marina Fund from American Rescue Plan Fund
Transfer to Parking Meter Fund from American Rescue Plan Fund Transfer to Paramedic Tax Fund from Measure FF - Public Safety Fund Transfer to General Fund from Amercian Rescue Plan Fund Transfer to Paramedic Tax Fund from American Rescue Plan Fund

EXHIBIT A
2nd AAO
FY 2023 Other Total FY 2023
ERMA
Fund # Fund
Revised #1
Re
appropriations Adjustments Amend. Revised #2
011 General Fund Discretionary 303,276,062 100,000 2,268,270 2,368,270 305,644,332 016 Measure U1 - Housing 7,828,658 - 2,167,500 2,167, 500 9,996, 158 017 Climate Equity Action 600,000 - - - 600,000 101 Library - Tax 25,106,980 - - - 25,106,980 103 Library - Grants 66,854 - 30,071 30,071 96,925 104 Library - Friends & Gift 150,208 - - - 150,208 105 Library - Foundation 200,000 - 50,000 50,000 250,000 106 Asset Forefeiture 201,000 - - - 201,000 107 Special Tax Measure E 1,590,735 - - - 1,590,735 108 First Source Fund 48,500 - - - 48,500 110 Sec 108 Loan Gty Asst. 587,612 - - - 587,612 111 Fund Raising Activities 111,073 - - - 111,073 113 Gilman Sports Field 328,920 - 109,260 109,260 438,180 115 Animal Shelter 63,005 - - - 63,005 116 Paramedic Tax 5,221,790 - - - 5,221,790 117 CA Energy 44,249 - - - 44,249 119 Domestic Violence Prev - Vit Stat 26,102 - - - 26,102 120 Affordable Housing Mitigation 7,174,616 - 1,694,783 1,694,783 8,869,399 121 Affordable Child Care 19,912 - - - 19,912
122 Inclusionary Housing Program 587,181 - - - 587,181 123 Condo Conversion 121,339 - 608,406 608,406 729,745 125 Playground Camp 9,924,791 67,703 101,300 169,003 10,093,794 126 St
ate-Prop 172 Pub.Safety 1,198,563 - - - 1,198,563 127 State Transportation Tax 9,679,283 - - - 9,679,283 128 CDBG 7,093,765 - - - 7,093,765 129 Rental Housing Safety Program 1,990,846 - - - 1,990,846 130 Measure B - Local St & Road 1,496,473 - 118,000 118,000 1,614, 473 131 Measure B - Bike and Pedestrian 189,813 - - - 189,813 132 Measure B - Paratransit 54,403 - - - 54,403 133 Measure F Alameda County VRF St & Rd 1,724,951 - 255,100 255,100 1,980, 051 134 Measure BB - Local St & Road 19,539,112 - (155,975) (155, 975) 19,383, 137 135 Meaure BB - Bike & Pedestrian 2,234,162 - (23, 969) (23, 969) 2,210, 193 136 Measure BB - Paratransit 953,349 - 139,569 139,569 1,092, 918 137 Onetime FD 19,080 - - - 19,080 138 Parks Tax 18,974,506 - 313,573 313,573 19,288,079 140 Measure GG - Fire Prep Tax 5,509,760 - 1,600,000 1,600,000 7,109,760 142 Streetlight Assesment District 4,231,478 - - - 4,231,478 143 Berkeley Bus Ec Dev 586,414 - - - 586,414 145 Bayer 952 - - - 952 146 Employee Training 949,429 - - - 949,429 147 UC Settlement 6,442,870 - 250,000 250,000 6,692,870 148 Cultural Trust 1,072,975 - - - 1,072,975 149 Private Party Sidewalks 750,000 - - - 750,000 150 Public Art Fund 210,142 - - - 210,142 152 Vital & Health Statistics Trust Fund 74,903 - - - 74,903 156 Hlth State Aid Realign Trust 3,961,045 - - - 3,961,045 157 Tobacco Cont.Trust 379,256 - 6,853 6,853 386,109 158 Mental Health State Aid Realign 4,702,104 - - - 4,702,104 159 Citizens Option Public Safety Trust 525,193 - - - 525,193 161 Alameda Cty Abandoned Vehicle Abatement 137,256 - - - 137,256
164 Measure FF 11,347,938 - - - 11,347,938 165 Fair Elections 510,868 - - - 510,868 302 Operating Grants - State 7,011,050 - - - 7,011,050 305 Capital Grants - Federal 2,063,382 - - - 2,063,382 306 Capital Grants - State 10,627,045 - 46,060 46,060 10,673,105 307 Capital Grants - Local 3,182,863 - (180,000) (180,000) 3,002,863 309 OTS DUI Enforcement Education Prg. 317,060 - - - 317,060 310 HUD/Home 811,549 - 1,189,752 1,189,752 2,001,301 311 ESGP 617,433 - 300,000 300,000 917,433 312 Health (General) 3,518,552 - 14,091 14,091 3,532,643 313 Target Case Management Linkages 1,011,166 - 18,500 18,500 1,029,666 314 Alameda County Tay Tip 35,812 - - - 35,812 315 Mental Health Service Act 13,580,495 - - - 13,580,495 316 Health (Short/Doyle) 7,074,965 - - - 7,074,965 317 EPSDT Expansion Proposal 500,241 - - - 500,241 318 Alcoholic Bev Ctr OTS/UC 128,105 - - - 128,105 319 Youth Lunch 279,464 - - - 279,464

SUMMARY OF APPROPRIATIONS BY FUND

EXHIBIT A
2nd AAO
FY 2023 Other Total FY 2023
ERMA
Fund # Fund
Revised #1
Reappropriations Adjustments Amend. Revised #2

SUMMARY OF APPROPRIATIONS BY FUND
320 Sr. Nutrition Title III 146,787 - 49,582 49,582 196,369 321 CFP Title X 140,317 - 55,000 55,000 195,317 324 BUSD Grant 392,232 - - - 392,232 325 Vector Control 285,817 - - - 285,817 326 Alameda County Grants 791,346 - - - 791,346 327 Senior Supportive Social Services 124,403 - 24,555 24,555 148,958 328 Family Care Support Program 91,365 - 51,033 51,033 142,398 329 CA Integrated Waste Management 21,511 - 21,511 331 Housing Mitigation 1,605,883 - 24,408 24,408 1,630,291 333 CALHOME 363,100 - - - 363,100 334 Community Action 570,086 - - - 570,086 336 One-Time Grant: No Cap Exp 19,190,305 9,266 5,384, 407 5,393, 673 24,583, 978 338 Bay Area Air Quality Management 117,000 - - - 117,000 339 MTC 812,548 - - - 812,548 340 FEMA 1,358,059 - - - 1,358,059 341 Alameda Cty Waste Mgt. 1,162,565 - - - 1,162,565 343 State Dept Conserv/Recylg 28,000 - - - 28,000 344 CALTRANS Grant 190,460 - - - 190,460 346 Safe Routes 9,757 - - - 9,757 347 Shelter+Care HUD 6,348,578 - - - 6,348, 578 348 Shelter+Care County 886,153 - 10,000 10,000 896,153 349 JAG Grant 55,650 - - - 55,650 350 Bioterrorism Grant 930,941 - 52,641 52,641 983,582 351 UASI 1,345 - - - 1,345 354 ARPA - Local Fiscal Recovery Fund 22,615,918 - 4,910,146 4,910, 146 27,526, 064 501 Capital Improvement Fund 33,852,196 - 1,885 1,885 33,854,081 502 Phone System Replacement 478,794 - - - 478,794 503 FUND$ Replacement 4,862,196 - - - 4,862,196 504 PEG-Public, Education & Government 100,000 - - - 100,000 506 Meas M - Streets and Watershed Improvements 926,720 - - - 926,720 511 Measure T1 - Infra & Facil. 27,314,362 19,996 100,000 119,996 27,434,358 512 Measure O 24,131,581 - - - 24,131,581 552 09 Measure FF Debt Service 1,343,638 - - - 1,343,638 553 2015 GORBS 2,051,966 - - - 2,051,966 554 2012 Lease Revenue Bonds BJPFA 502,238 - - - 502,238 555 2015 GORBS - 2002 G.O. Refunding Bonds 379,561 - - - 379,561 556 2015 GORBS (2007, Series A) 142,865 - - - 142,865 557 2015 GORBS (2008 Measure I) 481,286 - - - 481,286 558 2010 COP (Animal Shelter) 406,991 - - - 406,991 559 Measure M GO Street & Water Imps 740,738 - 896,875 896,875 1,637, 613 560 Infrastucture & Facilities Measure T1 1,731,181 - 2,759,200 2,759, 200 4,490, 381 561 Measure O - Housing Bonds 2,023,940 - 1,584,368 1,584,368 3,608,308 601 Zero Waste 60,533,186 - - - 60,533,186 607 Dept. of Boat and Waterways 49,000 102 - 102 49,102 608 Marina Operation 11,966,589 6,618 91,200 97,818 12,064,407 611 Sewer 50,218,051 - - - 50,218,051 612 Private Sewer Lateral FD 172,628 - - - 172,628 616 Clean Storm Water 7,407,571 - - - 7,407,571 621 Permit Service Center 24,052,454 - - - 24,052,454 622 Unified Program (CUPA) 929,413 - - - 929,413 627 Off Street Parking 7,447,713 - - - 7,447,713 631 Parking Meter 11,487,009 - - - 11,487,009 636 Building Purchases and Management 3,855,070 - - - 3,855,070 671 Equipment Replacement 11,947,462 - - - 11,947,462 672 Equipment Maintenance 10,211,653 - - - 10,211,653 673 Building Maintenance Fund 5,045,988 - - - 5,045,988 674 Central Services 413,953 - - - 413,953
676 Workers Compensation 6,488,740 - - - 6,488,740 678 Public Liability 4,458,560 - - - 4,458,560 680 Information Technology 20,140,564 - - - 20,140,564 722 RE
TMED IBE 1,445 - - - 1,445 723 RETMED LC1 14,704 - - - 14,704 724 RETMED Z1 1,467 - - - 1,467 725 RETMED Z26 6,053 - - - 6,053 726 RETMED 535 21,015 - - - 21,015 727 RETMED 790 19,839 - - - 19,839 731 POL EE RET 6,967 - - - 6,967

EXHIBIT A
2nd AAO
FY 2023 Other Total FY 2023
ERMA
Fund # Fund
Revised #1
Reappropriations Adjustments Amend. Revised #2

SUMMARY OF APPROPRIATIONS BY FUND
736 FIRE MEDIC 16,557 - - - 16,557 762 Successor Agency - Savo DSF 57,120 - - - 57,120 776 Thousand Oaks Underground 98,448 - - - 98,448 777 Measure H - School Tax 500,002 - - - 500,002 778 Measure Q - CFD#1 Dis. Fire Protect Bond 1,399,997 - 320,651 320,651 1,720,648 779 Spl Tax Bds. CFD#1 ML-ROOS 2,824,802 - - - 2,824, 802 781 Berkeley Tourism BID 632,704 - 300,000 300,000 932,704 782 Elmwood Business Improvement District 63,519 - - - 63,519 783 Solano Ave BID 35,082 - - - 35,082 784 Telegraph Avenue Bus. Imp. District 583,315 - - - 583,315 785 North Shattuck BID 210,363 - - - 210,363 786 Downtown Berkeley Prop & Improv. District 1,618,196 - - - 1,618,196 801 Rent Board 7,239,344 - - - 7,239,344 GROSS EXPENDITURE: 932,466,575 203,685 27,537,095 27,740,780 960,207,355

Dual Appropriations (81,673,325) - 1,718,144 1,718,144 (79,955,181) Revolving & Internal Service Funds (59,656,349) - - - (59,656,349)

NET EXPENDITURE: 791,136,901 203,685 29,255, 239 29,458, 924 820,595, 825

FY 2022 RECOMMENDED CARRYOVER AND FY 2023 RECOMMENDED ADJUSTMENT (AAO#2) Attachment 2 Item # Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustment
Project Number Description/Project
name
Mandated by
Law
Authorized
by Council
City
Manager
Request
Comments/Justification
1 011 General Fund City Clerk $0 $375,831 November 2022 Election Cost
X Appropriate funding to cover the cost for the
November 2022 election.
2 011 General Fund Health, Housing &
Community Services
$100,000 $0 HHOGFD2302 Homeless Outreach
Coordinator
X Appropriate funding for Homeless Outreach
Coordinator, South Shattuck and Adeline
3 011 General Fund Non-Departmental $0 $1,522,439 Strategic Reserve Fund and Catastrophic Fund
X Appropriate FY 2022 Excess Equity allocation
to the Strategic Reserve Fund ($837,341)
and to the Catastrophic Reserve Fund
($685,098)
4 011 General Fund Parks, Recreation,
and Waterfront
$0 $200,000 PRWEM23002 Storm Damage Tree
Removal
X Appropriate funding for the clean-up of the
tree-related storm damage
5 011 General Fund Police $0 $50,000 Staffing Assessment X Appropriate additional funding from a Tier 1 item to study BPD staffing and make staffing
recommendations to optimize police
resources in our response to public safety
needs in Berkeley
6 011 General Fund Rent Stabilization
Board
$0 $120,000 Outreach for Eviction
Moratorium
X Appropriate funding for the Rent Board to
carryout mailings and outreach for the
Eviction Moratorium Transition and End
011 Total $100,000 $2,268,270
7 016 Measure U1 Health, Housing &
Community Services
$0 $1,867,500 Berkeley Way, BFHP
Hope Center TH
X Appropriate funding for Berkeley Way, BFHP
Hope Center TH, CT#32000250
8 016 Measure U1 Health, Housing &
Community Services
$0 $300,000 Housing Retention
Program
X Increase Funding for Housing Retention
Program, RESO# 70,700
016 Total $0 $2,167,500
9 103 Library Grants Library $30,071 LB2327 FY 2023 Grant: Lunch at the Library
Appropriate funding from a grant from
California State Library: Lunch at the Library
103 Total $0 $30,071
10 105 Library Foundation Library $0 $50,000 Heather McGhee Appearance at North
Branch
Programming funds for appearance by
Heather McGhee and Savala Nolan of the
UC Berkeley School of Law at Northbrae
Church on May 23, 2023
105 Total $0 $50,000
11 113 Gilman Sports Field Parks, Recreation,
and Waterfront
$0 $100,000 Gilman Turf
Replacement
X Add funding to increase Gilman Sports Field
Fund for a transfer out to Gilman Turf
Replacement

FY 2022 RECOMMENDED CARRYOVER AND FY 2023 RECOMMENDED ADJUSTMENT (AAO#2) Attachment 2 Item # Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustment
Project Number Description/Project
name
Mandated by
Law
Authorized
by Council
City
Manager
Request
Comments/Justification
12 113 Gilman Sports Field Parks, Recreation,
and Waterfront
$0 $9,260 PG&E Costs X Add funds to cover the projected increase in PGE costs
113 Total $0 $109,260
13 120 Affordable Housing
Mitigation
Health, Housing &
Community Services
$0 $1,694,783 Housing Trust Fund
Projects, St. Paul,
Ephesian
X Appropriate funding for the Housing Trust
Fund Projects, St. Paul, Ephesian
120 Total $0 $1,694,783
14 123 Condo Conversion
Program
Health, Housing &
Community Services
$0 $608,406 Housing Trust Fund
Projects, Ephesian
X Appropriate funding for the Housing Trust
Fund Projects, Ephesian
123 Total $0 $608,406
15 125 Playground Camp Parks, Recreation,
and Waterfront
$0 $96,300 PRWCP22001 BTC Start-up Costs X Add funds for Berkeley Tuolumne Camp Inventory
16 125 Playground Camp Parks, Recreation,
and Waterfront
$67,703 $0 PRWEM16004 Cazadero Camp
Landslide
X Carryover funds for the Cazadero Camp
Landslide project to pay a final invoice
17 125 Playground Camp Parks, Recreation,
and Waterfront
$0 $5,000 PRWCP23002 FOBTC Tracking X Appropriate donation from the Friends of the Berkeley Tuolumne Camp
125 Total $67,703 $101,300
18 130 Measure B - Local Streets
and Roads
Public Works $0 $118,000 PWTRCS2203 University Avenue Bus Stop
X Appropriate additional funding for the
continuation of the University Avenue Bus
Stop project
130 Total $0 $118,000
19 133 Measure F-ALA VRF Public Works $0 $40,000 PWTRBP2202 HSIP SACRAMENTO

PED XING SAFETY
ENH
X Appropriate new funding for the HSIIP
Sacramento Ped Xing Safety project
20 133 Measure F-ALA VRF Public Works $0 $215,100 PWTRBP2201 MLK JR WAY VISION

ZERO QUICK BUILD
X Appropriate additional funding for the
continuation of the MLK Jr Way Vision Zero
Quick Build project
133 Total $0 $255,100
21 134 Measure BB - Local
Streets & Roads
Public Works $0 ($155,975) PWTRPL2202 BeST Plan Update X Reverse appropriation for the BeST Plan Update included in FY 2023 AAO #1 as funds
are no longer needed.
134 Total $0 ($155,975)

FY 2022 RECOMMENDED CARRYOVER AND FY 2023 RECOMMENDED ADJUSTMENT (AAO#2) Attachment 2 Item # Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustment
Project Number Description/Project
name
Mandated by
Law
Authorized
by Council
City
Manager
Request
Comments/Justification
22 135 Measure BB - Bike & Ped Public Works $0 ($23,969) PWTRBP2205 WOOLSEY-FULTON

BIKE BLVD STI
FUNDS
X Reverse AAO#1 to adjust project budget of
Woolsey-Fulton Bike Blvd STI project
135 Total $0 ($23,969)
23 136 Measure BB - Paratransit Health, Housing &
Community Services
$0 $139,569 HHAMBB2301 AG Paratransit
Measure BB
X Additional funds needed to cover increase in
taxi script redemption costs and van ride
costs and to cover expenses charged to
Measure B - Paratransit Fund and
reclassified to Measure BB - Paratransit Fund
136 Total $0 $139,569
24 138 Parks Tax Parks, Recreation,
and Waterfront
$0 $100,000 PRWPK23001 600 Addison Project X Appropriate additional funding for the continuation of the 600 Addison project
25 138 Parks Tax Parks, Recreation,
and Waterfront
$0 $900 Bessemer Donation-
Monkey Island
X Appropriate funding from donation to the
Monkey Island project
26 138 Parks Tax Parks, Recreation,
and Waterfront
$0 $88,545 EBMUD Costs X Add funds to cover projected increases in EBMUD costs
27 138 Parks Tax Parks, Recreation,
and Waterfront
$0 $50,477 NexGen Software
Maintenance
X Appropriate funding for NexGen software
maintenance
28 138 Parks Tax Parks, Recreation,
and Waterfront
$0 $60,651 PRWPK20003 Ohlone Park
Improvements
X Appropriate funds for the Ohlone Park
Improvement Project
29 138 Parks Tax Parks, Recreation,
and Waterfront
$0 $13,000 PG&E Costs X Add funds to cover the projected increase in PGE costs
138 Total $0 $313,573
30 140 Measure GG Fire $0 $1,600,000 Fire Overtime X Estimated additional Overtime Budget needed to cover Overtime expenses in FY
2023
140 Total $0 $1,600,000
31 147 UC Settlement Health, Housing &
Community Services
$0 $250,000 Village of Love X Appropriate funding for Village of Love Community Agency Funding
147 Total $0 $250,000
32 157 Tobacco Control Health, Housing &
Community Services
$0 $6,853 HHPLLA2301 LLA - Tobacco State
Tobacco
X Approved additional allocation of unexpended
carryover from previous Grant Cycle.

FY 2022 RECOMMENDED CARRYOVER AND FY 2023 RECOMMENDED ADJUSTMENT (AAO#2) Attachment 2 Item # Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustment
Project Number Description/Project
name
Mandated by
Law
Authorized
by Council
City
Manager
Request
Comments/Justification
157 Total $0 $6,853
33 306 Capital Grants - State Public Works $0 $100,119 PWTRBP1802 Milvia Bikeway Project X Appropriate grant funding for continuation of and payment of invoices for the Milvia
Bikeway project.
34 306 Capital Grants - State Public Works $0 ($54,059) PWTRBP2205 WOOLSEY-FULTON

BIKE BLVD STI
FUNDS
X Reverse AAO#1 to adjust project budget of
Woolsey-Fulton Bike Blvd STI project
306 Total $0 $46,060
35 307 Capital Grants - Local Public Works $0 ($180,000) PWTRCS2204 Telegraph Study & PE X Reverse AAO#1 to adjust project budget for Telegraph Study and PE
307 Total $0 ($180,000)
36 310 HUD/HOME Health, Housing &
Community Services
$0 $1,066,034 Blake Street
Apartments
X Add HOME Funds for the Blake Street
Apartments project in place of other funding
sources. All new funds being added, FY
2023 grant allocation and program income
received.
37 310 HUD/HOME Health, Housing &
Community Services
$0 $123,718 HOME Grant-The
Grinnell Project
(formerly Blake Apts)
X Appropriate funding for HOME Grant The
Grinnell Project (formerly Blake Apts.)
310 Total $0 $1,189,752
38 311 Housing Mitigation Health, Housing &
Community Services
$0 $300,000 ESG-CARES Act X Appropriate remaining balance of the HESG- CARES Act
311 Total $0 $300,000
39 312 Health (General) HHCS $0 $10,825 HHOTBR2301 TB REAL-TIME

ALLOTMENT GRANT
X Allocation increased for FY23
40 312 Health (General) HHCS $0 $3,266 HHOTBR2303 TB U4U Y2

ALLOTMENT
X Allocation for FY23
312 Total $0 $14,091
41 313 TCM/Link Health, Housing &
Community Services
$0 $18,500 HHAMAA2301 AG MAA X Appropriate funding for the projected cost for the FY 2023 Aging Target Case Management
expenditures
313 Total $0 $18,500

FY 2022 RECOMMENDED CARRYOVER AND FY 2023 RECOMMENDED ADJUSTMENT (AAO#2) Attachment 2 Item # Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustment
Project Number Description/Project
name
Mandated by
Law
Authorized
by Council
City
Manager
Request
Comments/Justification
42 320 SR. Nutrition (Title III) Health, Housing &
Community Services
$0 $17,998 HHACON2301 Congregate Meals X One time Only and ARPA increases 43 320 SR. Nutrition (Title III) Health, Housing &
Community Services
$0 $31,584 HHAMOW2301 Meals on Wheels X One time Only and ARPA increases 320 Total $0 $49,582
44 321 CFP Title X Health, Housing &
Community Services
$0 $30,000 HHPTIX2402 Title X X Allocation for 3 months (April 2023 to June 2023)
45 321 CFP Title X Health, Housing &
Community Services
$0 $25,000 HHPTIX2303 Title X Telehealth
Project
X Appropriate grant funds for the Title X
Telehealth Project that must be spent by
March 31, 2023
321 Total $0 $55,000
46 327 SR SUPPORTIVE

SOCIAL SERV
Health, Housing &
Community Services
$0 $24,555 HHAINA2301 Information and
Assistance
X One time Only and ARPA increases
327 Total $0 $24,555
47 328 FAMILY CARE

SUPPORT PROG
Health, Housing &
Community Services
$0 $43,852 HHACAR2301 Family Caregiver X One time Only and ARPA increases 48 328 FAMILY CARE

SUPPORT PROG
Health, Housing &
Community Services
$0 $7,181 HHASRA2301 Senior Center Activities X ARPA increase 328 Total $0 $51,033
49 331 Housing Mitigation Health, Housing &
Community Services
$0 $24,408 Housing Trust Fund
Projects, Ephesian
X Housing Trust Fund Projects, Ephesian
331 Total $0 $24,408
50 336 One Time Grant: No Cap Health, Housing &
Community Services
$0 $304,095 ELC Expansion X Increase based on approved allocation 51 336 One Time Grant: No Cap Health, Housing &
Community Services
$0 $2,251,256 Project HomeKey X Appropriate funding to cover pass-through wire payment for project HomeKey from the
State to Golden Bear Homes LP
52 336 One Time Grant: No Cap Health, Housing &
Community Services
$0 $430,000 Project HomeKey X Funds from the State of California Housing & Community Development Department for
Project HomeKey passed through to the
developer

FY 2022 RECOMMENDED CARRYOVER AND FY 2023 RECOMMENDED ADJUSTMENT (AAO#2) Attachment 2 Item # Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustment
Project Number Description/Project
name
Mandated by
Law
Authorized
by Council
City
Manager
Request
Comments/Justification
53 336 One Time Grant: No Cap Health, Housing &
Community Services
$0 $1,651,111 HHMSPMHS23 Special Project MHSSA X Appropriate remaining balance of Mental Health Services Oversight & Accountability
Grant funds for mental health services for
54 336 One Time Grant: No Cap Parks, Recreation,
and Waterfront
$0 $503,328 PRWT119004 Grove Park Phase 2 X Appropriate grant funding authorized by Council (Per Capital Grant Reso. No. 70,094-
N.S., and RIRE Grant Reso. No. 70,095-
N.S.) for the Grove Park Phase 2 capital
project
55 336 One Time Grant: No Cap Parks, Recreation,
and Waterfront
$9,266 $0 PRWT119007 Pier Ferry Study Project X Carryover of funds for the Pier Ferry Study project
56 336 One Time Grant: No Cap Planning &
Development
$0 $69,037 ABAG/MTC Grant X Appropriate MTC/ABAG Grant to pay for a portion of a 3 year project based Senior
Planner position to develop a specific plan
for the San Pablo Avenue Priority
Development Area57 336 One Time Grant: No Cap Planning & Development
$0 $10,000 EBCE Grant X Appropriate EBCE grant funding for Reach Code support authorized by Council through
Resolution No. 69,629-N.S. dated 12/01/2020
58 336 One Time Grant: No Cap Public Works $0 $165,580 SB 1383 Local Assistance Grant
Program
X Appropriate CalRecycle SB 1383 Local
Assistance Grant
336 Total $9,266 $5,384,407
59 348 Shelter+Care County Health, Housing &
Community Services
$0 $10,000 Shelter Plus Care-
County
X Appropriate funding for Shelter Plus Care-
Alameda County Housing Assistance
Payments
348 Total $0 $10,000
60 350 Bio-Terrorism Grant Health, Housing &
Community Services
$0 $1,267 HHPCRI2301 PH Cities Readiness
Initiative
X Revise grant budget to match approved
allocation amount
61 350 Bio-Terrorism Grant Health, Housing &
Community Services
$0 $51,374 HHPHEP2301 PH Emergency
Preparedness
X Revise grant budget to match approved
allocation amount
350 Total $0 $52,641
62 354 ARPA Recovery Health, Housing &
Community Services
$0 $4,910,146 HHOARP2201 ARPA Specialized
Care Unit Admin
X Appropriate funding for the Specialized Care
Unit Resolution No. 70,642-N.S.
354 Total $0 $4,910,146
63 501 CIP Fund Health, Housing &
Community Services
$1,885 Housing Trust Fund -
CIP Fund
X Appropriate Housing Trust Fund - GF for
remaining Resources for Community
Development Contract. Res. No. 69,513-N.S.

FY 2022 RECOMMENDED CARRYOVER AND FY 2023 RECOMMENDED ADJUSTMENT (AAO#2) Attachment 2 Item # Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustment
Project Number Description/Project
name
Mandated by
Law
Authorized
by Council
City
Manager
Request
Comments/Justification
501 Total $0 $1,885
64 511 Measure T1 Parks, Recreation,
and Waterfront
$0 $100,000 PRWPK20003 Ohlone Park
Improvements
X Appropriate funds for the Ohlone Park
Improvement Project
65 511 Measure T1 Public Works $19,996 $0 PWT1CB2204 Fire Station #2 Improvements
X Carryover funds for the Fire Station #2
Improvement Project to pay an outstanding
invoice
511 Total $19,996 $100,000
66 559 Measure M - Street and
Watershed Improvements
Non-Departmental $0 $896,875 Debt Service Budget X Revise debt service budget for FY 2023 to cover principal and interest payments
559 Total $0 $896,875
67 560 Measure T1 -
Infrastructure and
Facilities
Non-Departmental $0 $2,759,200 Debt Service Budget X Revise debt service budget for FY 2023 to cover principal and interest payments
560 Total $0 $2,759,200
68 561 Measure O Non-Departmental $0 $1,584,368 Debt Service Budget X Revise debt service budget for FY 2023 to cover principal and interest payments
561 Total $0 $1,584,368
69 607 Department of Boating &
Waterways
Parks, Recreation,
and Waterfront
$102 $0 PRWWF22010 DBW BSEE Grant X Carryover of DBAW Grant funds 607 Total $102 $0
70 608 Marina Fund Parks, Recreation,
and Waterfront
$0 $3,400 Linda Lo Memorial
Park Bench
X Appropriate funds for a memorial bench in
honor of Linda Loh.
71 608 Marina Fund Parks, Recreation,
and Waterfront
$0 $87,800 PG&E Costs X Add funds to cover the projected increase in PGE costs
72 608 Marina Fund Parks, Recreation,
and Waterfront
$1,075 $0 PRWT119007 Pier Ferry Study Project X Carryover of funds for the Pier Ferry Study project
73 608 Marina Fund Parks, Recreation,
and Waterfront
$5,543 $0 PRWWF19002 Sea Level Rise Project X Carryover of funds for the Sea Level Rise Project
608 Total $6,618 $91,200

FY 2022 RECOMMENDED CARRYOVER AND FY 2023 RECOMMENDED ADJUSTMENT (AAO#2) Attachment 2 Item # Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustment
Project Number Description/Project
name
Mandated by
Law
Authorized
by Council
City
Manager
Request
Comments/Justification
74 778
CFD No 1 Disaster Fire
Prot
Non-Departmental $0 $320,651 Interfund Transfer X Transfer funds back to Fund 779 to help balance negative fund balance as tax
revenues are no longer being collected
778 Total $0 $320,651
75 781 Berkeley Tourism
Business Improvement
District
City Manager's Office $0 $300,000 Tourism BID Contract X Revise expenditure budget for Tourism BID contract with Visit Berkeley based on
projected revenues for FY 2023
781 Total $0 $300,000
Grand Total $203,685 $27,537,095

Office of the City Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Aram Kouyoumdjian, Director of Human Resources Subject: Appointment of the Fire Chief

RECOMMENDATION
Adopt a Resolution confirming the appointment of David Sprague-Livingston as the Fire Chief to be effective May 14, 2023, at an annual base salary of $268,320.00.

FISCAL IMPACTS OF RECOMMENDATION
The salary and benefits for the Fire Chief are included in the FY 2023-2024 departmental budget. The position is paid 100% from the General Fund (Budget Code:
011-72-741-831-0000-000-422-511130).

CURRENT SITUATION AND ITS EFFECTS
David Sprague-Livingston has served the City of Berkeley community as a first responder for over 21 years. Interim Chief Sprague began as a Firefighter/Paramedic with the Berkeley Fire Department in October 2001 and was successively promoted to Paramedic Supervisor, Apparatus Operator, Special Operations Lieutenant, Captain, Training Captain, Assistant Fire Chief (Training & EMS), Deputy Fire Chief – and, most recently, Interim Fire Chief, the position in which he has served since June 2022. As such, Interim Chief Sprague has keen knowledge of – and vast experience with – the workings of the Fire Department; moreover, as a Berkeley resident, he is deeply rooted in the city, has broad familiarity with its geography and topography, and is sensitive to the needs of the community.

The holder of a Bachelor of Science degree in Fire Science, Interim Chief Sprague has led the development and implementation of innovative programs in the Fire Department, including the establishment of a new Wildland-Urban Interface Division that is designed to make Berkeley safer from wildfires and the creation of a stand-alone Paramedic classification that graduated its first cohort in March 2023. He implemented a first responder advanced life support program on nine fire companies and was instrumental in helping manage the City’s response to the COVID-19 pandemic, standing up early testing centers for essential workers and, subsequently, for the community at large.

Along with managing the Fire Department’s core operations, Interim Chief Sprague has been a champion of leveraging technology to improve services and has had key roles in securing funds for the department through FEMA grants and the “Yes on Measure GG” campaign.

BACKGROUND
The new Fire Chief will lead a department that is organized along nine offices and divisions to deliver the following baseline services:

 Office of the Chief: The Office of the Chief plans, organizes, coordinates, and directs the City’s fire prevention, suppression, and emergency medical service programs. This office conducts planning and budgeting, maintains the labor- management relationship, assists City management, and fosters cooperative working relationships with community groups and other agencies.

 Operations: The Operations Division’s objective is day-to-day delivery of emergency and non-emergency services to the City of Berkeley. This is accomplished through seven firehouses with seven Type I fire engines, two aerial ladder trucks, four advanced life support (ALS) ambulances, a Medical Specialist Team, a Hazardous Materials Response Team, two water rescue crafts, and a team of rescue swimmers.

 Fire Prevention: The Fire Prevention Division’s goal is to decrease the number and severity of all fires in Berkeley through an active code-enforcement program, public education activities, engineering and plans review, and vegetation management. When fires do occur, Fire Prevention staff investigate fire origin and cause and, if needed, pursue prosecution of responsible parties.

 Wildland-Urban Interface Division: This division addresses local wildland target hazards and performs community-based action planning to mitigate threats, promote preparedness activities, and ensure resilience. Action Planning provides the foundation and roadmap for the Department’s work to prevent wildfires and limit the spread when they ignite.

 Emergency Medical Services: The EMS Division oversees the department’s pre-hospital care and treatment program for the Berkeley community. All of Berkeley’s seven fire engines, two trucks, and four ambulances are staffed with paramedics. The division also oversees emergency medical services for large events.

 Office of Emergency Services: Through Berkeley Ready, the Office of Emergency Services coordinates a suite of programs to build disaster resilience throughout the Berkeley community. These programs support personal preparedness, community connections, and government efforts that will help

Berkeley respond to – and recover from – our next earthquake, fire, or other disaster.

 Training: The Training Division runs a California State Fire Training (SFT) Accredited Local Academy, where new firefighters attain their SFT Firefighter I and II certifications, while also providing continuous training and development for all members of the department.

 Support Services: The Support Services Division coordinates logistical support for emergency and non-emergency operations. This includes design and construction of apparatus; procurement and distribution of tools, equipment, and supplies; and providing subject matter expertise for information technology and radio communications programs.

 Administrative and Fiscal Services: The Administrative and Fiscal Services Division supports budget and fiscal policy, payroll, purchasing, administrative systems, record retention compliance, employee training and development, and labor and management relationships. The Division also oversees strategic planning, grant writing, responses to Public Records Act requests, and performance tracking and reporting.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
Having served the Berkeley Fire Department in various positions for over 21 years, Interim Chief Sprague’s experience is broad and varied, while his familiarity with the community and its needs is extensive. Interim Chief Sprague’s breadth of knowledge and his spirit of innovation will ensure that BFD will continue delivering the top-tier safety services that Berkeley residents deserve.

ALTERNATIVE ACTIONS CONSIDERED
None.

CONTACT PERSON
Dee Williams-Ridley, City Manager, (510) 981-7000.

Attachment:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONFIRMING THE APPOINTMENT OF DAVID SPRAGUE-LIVINGSTON

AS FIRE CHIEF

WHEREAS, David Sprague-Livingston is currently serving as the Interim Fire Chief of the Berkeley Fire Department and has over 21 years of experience working in the fire service, including as Firefighter/Paramedic, Paramedic Supervisor, Apparatus Operator, Special Operations Lieutenant, Captain, Assistant Chief, Deputy Fire Chief, and most recently, Interim Fire Chief, the position in which he has served for nearly a year; and WHEREAS, Interim Chief Sprague holds a Bachelor of Science degree in Fire Science, has keen knowledge of the workings of the Fire Department, is deeply rooted in the City of Berkeley, has broad familiarity with its geography and topography, and is sensitive to the needs of the community; and

WHEREAS, Interim Chief Sprague has led the development and implementation of innovative programs in the Fire Department, while playing an instrumental role in helping manage the City’s response to the COVID-19 pandemic;

WHEREAS, Interim Chief Sprague’s education, experience, and vision will ensure that the Berkeley Fire Department continues delivering the top-tier safety services that Berkeley residents deserve;
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that it hereby confirms the City Manager’s appointment of David Sprague-Livingston as the Fire Chief, with an annual base salary of $268,300.00 on the same terms and conditions as other regular at-will employees effective May 14, 2023.

Office of the City Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Aram Kouyoumdjian, Director of Human Resources Subject: Appointment of the Police Chief

RECOMMENDATION
Adopt a Resolution confirming the appointment of Jennifer Louis as the Police Chief to be effective May 14, 2023 at an annual base salary of $301,820.48.

FISCAL IMPACTS OF RECOMMENDATION
The salary and benefits for the Police Chief are included in the FY 2023-2024 departmental budget. The position is paid 100% from the General Fund (Budget Code:
011-71-701-801-0000-000-421-511120).

CURRENT SITUATION AND ITS EFFECTS
Jennifer Louis has served the City of Berkeley community as a law enforcement professional for over 23 years. Interim Chief Louis began as a Patrol Officer with the Berkeley Police Department in February 1999 and was promoted through the years to Field Training Officer, Police Sergeant, Police Lieutenant, Police Captain – of both Operations and Support Services – and, most recently, Interim Police Chief, the position in which she has served for over two years. As such, Interim Chief Louis has intimate familiarity with the City of Berkeley, its residents, their unique concerns, and the public safety priorities of the City Council.

Over the past two years, Interim Chief Louis has demonstrated herself to be a progressive and visionary leader. Specifically, she has led the Department through the development and implementation of key initiatives, including Fair and Impartial Policing, Reimagining Public Safety, and Police Accountability – all while navigating the constraints and challenges of the COVID-19 pandemic.

Interim Chief Louis graduated cum laude with a Juris Doctor degree (with a Public Interest Law Certificate) from Santa Clara University, where she ranked in the top 10% of her class and served on law review. She holds a Bachelor of Science degree in Criminal Justice with a minor in Sociology from California State University, Hayward.

BACKGROUND
Executive Recruitment and Stakeholder Input: The City retained Avery and Associates, an executive search firm, to conduct an extensive search for a new Police Chief. The recruitment process was designed to be a nationwide search, collaborative and inclusive in nature, while considering the needs and priorities of the Berkeley community, the Police Department, and the City Council.

To develop the recruitment brochure, Avery and Associates conducted  Several status update discussions with the Hiring Steering Committee, where additional input and feedback were incorporated into the recruitment profile and recruitment process;
 A community survey which was designed to elicit helpful information that would shape the recruitment profile and define core competencies to identify, screen, and evaluate candidates. This effort generated a robust response from 273 participants who provided written comments;
 In-person interviews with members of the Police Accountability Board (PAB);  In-person interviews with the Mayor and each Councilmember; and  In-person interviews with members of the City of Berkeley’s executive team.

The City conducted a competitive interview process consisting of two interview panels made up of community members and City of Berkeley representatives, and a third panel made up of members from the Police Accountability Board. Top candidates were recommended for final interviews that were conducted by the City Manager.

Departmental Overview: The new Police Chief for the City of Berkeley Police Department (BPD) will provide leadership for 281 FTEs, including 181 sworn officer positions of all ranks. The department includes the four divisions of Operations, Investigations, Professional Standards, and Support Services. BPD’s mission is to safeguard our diverse community through proactive law enforcement and problem solving, treating all people with dignity and respect. The Police Department is organized into five divisions to deliver the following baseline services:
 Office of the Chief: The Office of the Chief provides overall leadership and administrative oversight for the Police Department. The Office includes the Police Chief, the Internal Affairs Bureau, and the Fiscal Services Unit.  Operations Division: The Division supports the department’s mission by responding to calls for service, conducting initial criminal investigations, making

arrests, issuing citations, and providing crime prevention services and proactive problem-solving efforts, all focused on safeguarding the community. The Operations Division includes Patrol Teams, Bicycle Officers, the Community Services Bureau (i.e., the Area Coordinators, the Public Information Officer, the Police Reserve Program, the Special Events Coordinator, and the Crisis Intervention Training Coordinator), the Special Response Team, and the Explosive Ordnance Disposal Team.
 Investigations Division: The Division supports the Department’s mission through the work of several bureaus and units. The Detective Bureau conducts follow-up investigations of felony crimes, including homicides, felony assaults, robberies, sexual assaults, domestic violence assaults, assaults on children and minors, elder abuse, burglaries, identity theft, fraud, and forgery, among other offenses. The Traffic and Parking Enforcement Bureau consists of two units: the Traffic Unit’s Motorcycle Officers focus on community safety through enforcement of traffic laws, investigation of serious injury traffic collisions (including fatalities), driving under the influence (DUI) enforcement, and coordinating grant-funded enforcement efforts. The Parking Unit’s Parking Enforcement Officers (PEO) enforce applicable state and local codes which regulate parking in the City of Berkeley, and further provide traffic control and support as needed for other Department Divisions (e.g., through working on planned Special Events, or in assisting with major incident scene management).

The Crime Analysis Unit provides Department personnel with relevant data and analysis skills to inform enforcement and problem-solving efforts. The Crime Scene Unit is responsible for properly identifying, seizing, and documenting forensic crime scene evidence.
 Professional Standards Division: The Division supports the Department’s mission through the administration of its hiring and training efforts, police review and maintenance, and systems review, auditing, and project coordination. The Division includes the Personnel and Training Bureau, Policy Sergeant, and Audit Sergeant, as well as professional administrative staff. The Professional Standards Division, through Personnel and Training, facilitates and coordinates all training needs for sworn and non-sworn staff. This includes training that is mandated by law, as well as training required for employee development.  Support Services Division: The Division supports the Department’s mission through a variety of essential operational and administrative activities. The Support Services Division comprises the Public Safety Communications Center (which receives and dispatches calls for Police, Fire, and medical services), the Berkeley City Jail, Records, and Front Counter Units, the Property and Evidence Unit, Public Service Technology System Unit, Warrant Unit, and Court Liaison Officer. The Division provides fundamental structural support across all Department divisions.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
Interim Chief Louis will utilize her extensive law enforcement experience, educational background in criminal justice and law, institutional knowledge of the Department, and understanding of the evolving nature of community issues and calls for police reform to support the City of Berkeley’s culturally rich, ethnically diverse, multi-faceted, and historic community, as well as be a unifying force in engaging and transforming public safety efforts to render fair and equitable services towards providing a safe environment for all constituents.

ALTERNATIVE ACTIONS CONSIDERED
A nationwide recruitment for the position was conducted by Avery and Associates, an executive search firm.

CONTACT PERSON
Dee Williams-Ridley, City Manager, (510) 981-7000.

Attachment:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONFIRMING THE APPOINTMENT OF JENNIFER LOUIS AS POLICE CHIEF WHEREAS, Jennifer Louis is currently serving as the Interim Police Chief of the Berkeley Police Department and has over 23 years of experience working in law enforcement, including as Field Training Officer, Police Sergeant, Police Lieutenant, Police Captain (of both Operations and Support Services), and, most recently, Interim Police Chief, the position in which she has served for over two years; and WHEREAS, Interim Chief Louis brings to the role law enforcement experience from across a number of ranks and divisions, as well as over two decades’ worth of knowledge and meaningful relationships within the Berkeley community, including additional experience as a Firearms Training Unit Instructor, Detective in the Domestic Violence Prevention Unit, and Special Response Team Leader; and
WHEREAS, Interim Chief Louis possesses an educational background related to law enforcement, having graduated cum laude with a Juris Doctor degree (with a Public Interest Law Certificate) from Santa Clara University, as well as a Bachelor of Science degree in Criminal Justice with a minor in Sociology from California State University, Hayward; and
WHEREAS, Interim Chief Louis has led the department through the development and implementation of key initiatives, including Fair and Impartial Policing, Reimagining Public Safety, and Police Accountability – all while navigating the constraints and challenges of the COVID-19 pandemic; and
WHEREAS, Interim Chief Louis has an understanding of the evolving nature of community issues and calls for police reform to support the City of Berkeley’s culturally rich, ethnically diverse, multi-faceted, and historic community, as well as be a unifying force in engaging and transforming public safety efforts to render fair and equitable services towards providing a safe environment for all constituents; NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that it hereby confirms the City Manager’s appointment of Jennifer Louis as the Police Chief, with an annual base salary of $301,820.48 on the same terms and conditions as other regular at-will employees effective May 14, 2023.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Henry Oyekanmi, Director, Finance
Subject: Formal Bid Solicitations and Request for Proposals Scheduled for Possible Issuance After Council Approval on May 9, 2023

RECOMMENDATION
Approve the request for proposals or invitation for bids (attached to staff report) that will be, or are planned to be, issued upon final approval by the requesting department or division. All contracts over the City Manager’s threshold will be returned to Council for final approval.

FISCAL IMPACTS OF RECOMMENDATION
Total estimated cost of items included in this report is $7,305,000.

CURRENT SITUATION AND ITS EFFECTS
On May, 6, 2008, Council adopted Ordinance No. 7,035-N.S. effective June 6, 2008, which increased the City Manager’s purchasing authority for services to $50,000. As a result, this required report submitted by the City Manager to Council is now for those purchases in excess of $100,000 for goods; and $200,000 for playgrounds and PROJECT Fund Source Amount
Willard Park Clubhouse
and Restroom
Replacement Project
511 Measure T1 $6,100,000
Storm Drain
Improvements: Trash
Capture Devices (TCDs)
616 Clean Storm Water $480,000
Central Library HVAC
Improvements Project 101 Library - Tax $725,000
Total: $7,305,000

Formal Bid Solicitations and Request for Proposals CONSENT CALENDAR Scheduled for Possible Issuance After Council May 9, 2023 Approval on May 9, 2023
construction; and $50,000 for services. If Council does not object to these items being sent out for bid or proposal within one week of them appearing on the agenda, and upon final notice to proceed from the requesting department, the IFB (Invitation for Bid) or RFP (Request for Proposal) may be released to the public and notices sent to the potential bidder/respondent list.

BACKGROUND
On May 6, 2008, Council adopted Ordinance No. 7,035-N.S., amending the City Manager’s purchasing authority for services.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The Finance Department reviews all formal bid and proposal solicitations to ensure that they include provisions for compliance with the City’s environmental policies. For each contract that is subject to City Council authorization, staff will address environmental sustainability considerations in the associated staff report to City Council.

RATIONALE FOR RECOMMENDATION
Need for the services.

ALTERNATIVE ACTIONS CONSIDERED
None.

CONTACT PERSON
Darryl Sweet, General Services Manager, Finance, 510-981-7329 Attachments:
1: Formal Bid Solicitations and Request for Proposals Scheduled for Possible Issuance After Council Approval on April 25, 2023
a. Willard Park Clubhouse and Restroom Replacement Project b. Storm Drain Improvements: Trash Capture Devices (TCDs) c. Central Library HVAC Improvements Project
Note: Original of this attachment with live signature of authorizing personnel is on file in General Services.

NEXT 30 DAYS
DATE SUBMITTED: May 9, 2023
Attachment 1

SPECIFICATION
NO.

DESCRIPTION

OF GOODS /

SERVICES
BEING

PURCHASED
APPROX.

RELEASE DATE
APPROX. BID

OPENING DATE

INTENDED USE ESTIMATED
COST

BUDGET CODE TO

BE CHARGED
DEPT. / DIVISION CONTACT NAME
& PHONE
23-11596-C Willard Park
Clubhouse and
Restroom
Replacement
Project
6/1/23 7/1/2023 Construction
services for the
Willard Park
Clubhouse and
Restroom
Replacement
project.
$ 6,100,000.00 Measure T1
511-52-545-000-
0000-000-461-
663110-
PRWT122004-511-
T1 P2-

CONSTRUCT-
Parks, Recreation
& Waterfront
Department/
Capital Projects
Division
Scott Ferris
981-6711
Evelyn Chan
x-981-6430
DEPT. TOTAL $6,100,000
23-11599-C Storm drain
Improvements:

Trash Capture
Devices (TCDs)
4/27/23 5/25/2023 Install Trash
Capture Devices
for storm drain
inlets.

Additional
amount included
in the latest PIF
$240,000
$240,000
Total:$480,000
616-54-623-675-
0000-000-473-
665120-
(PWENSD2308)
616-54-623-675-
0000-000-473-
665120-
(PWENSD2308)
PW/Engineering
Salcedo Ricardo
981-6407
Srinivas Muktevi
981-6402
DEPT. TOTAL $480,000
23-11600-C Central Library
HVAC
Improvements
Project
5/10/23 6/10/2023 Remove and
replace HVAC
equipment at
Central Library.
$ 725,000.00 101-22-241-263-
0000-000-463-
663110-
Library Titus Chen
981.6410
DEPT. TOTAL $725,000
TOTAL $7,305,000
1 of  1

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: 2023 Local Housing Trust Fund Application

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to apply for and accept funds from the State of California's Local Housing Trust Fund program, in an amount not to exceed $5,000,000 and to apply such funds to the City's existing funding reservations for St.

Paul Terrace (2024 Ashby Avenue) via the City's Housing Trust Fund program.

FISCAL IMPACTS OF RECOMMENDATION
The City of Berkeley is eligible to apply for up to $5,000,000 from the State's competitive Local Housing Trust Fund (LHTF) program. The final award will be decided as part of the competitive application. This funding would be applied to the City's Housing Trust Fund program to fund the City's existing funding reservation for the pipeline project St.

Paul Terrace at 2024 Ashby Avenue, reducing the amount of Measure O and/or other local funds that would be required for the project, and would become available for other housing priority projects if the City receives an award.

CURRENT SITUATION AND ITS EFFECTS
Approving the City’s LHTF application supports the Council’s Strategic Plan Priority to create affordable housing and support services for our most vulnerable community members. The LHTF was established by the State as a funding source to finance new affordable housing construction. The program is administered by the State's Department of Housing and Community Development (HCD). The program is funded by a $4 billion bond approved by voters in 2018.

The City is eligible to apply for between $1 million and $5 million with a one-to-one matching funds requirement. Applications will be scored on several criteria including the source of matching funds (prioritizing sources that do not come from residential projects like the Affordable Housing Mitigation fee), existing local funding commitments, project readiness, and affordability.

Based on eligibility criteria, the City can currently apply to support one project in the City's HTF development pipeline: St. Paul Terrace, located at 2024 Ashby Avenue.

2023 Local Housing Trust Fund Application CONSENT CALENDAR May 9, 2023

On December 14, 2021, Council reserved predevelopment Housing Trust Funds for this project and additional Housing Trust Funds were reserved for development funding on June 14, 2022. The City’s funding commitment alongside the project’s unit mix, depth of affordability, and development timeline will allow the application to score competitively.

The City's current local commitments in this project would potentially be partially offset by the LHTF award. Using LHTF funds for St. Paul Terrace would free up Measure O or other local funds for other affordable housing projects in the City’s current pipeline.

BACKGROUND
The LHTF was created by the Veterans and Affordable Housing Bond Act of 2018 (Proposition 1). HCD is awarding a total of $57M to the LHTF program for the 2022 funding round.

Program funds awarded must be designated to provide construction loans and/or permanent financing loans to pay for construction or rehabilitation of affordable rental housing projects, emergency shelters, permanent supportive housing, transitional housing and affordable homeowner projects.

Program funds may also be used to assist income-eligible first-time homebuyers to purchase homes and to rehabilitate houses owned by income-eligible occupants.

Accessory Dwelling Units (ADUs) or Junior Accessory Dwelling Units (JADUs) construction and conversion programs are also eligible.

The City is eligible to apply as it maintains an existing Housing Trust Fund. The City of Berkeley's Housing Trust Fund program was established in 1990 to support affordable housing development and rehabilitation. It is funded by several sources including Affordable Housing Mitigation Fees (AHMF), Condominium Conversion fees and federal HOME funds. Measure O was approved by voters in 2018 to provide $135 million in additional bond funding for affordable housing development. Any LHTF funding the City receives will compliment these funding sources.

In 2020, the City of Berkeley successfully applied for and received LHTF awards for two projects, Blake Apartments (2527 San Pablo Ave.) and Maudelle Miller Shirek Community (2001 Ashby Ave.), with each project receiving $2.5M for a total award of $5M. Both projects began construction in 2022.

The City is required to use the resolution template provided by the state for this council item.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the subject of this report.

2023 Local Housing Trust Fund Application CONSENT CALENDAR May 9, 2023

RATIONALE FOR RECOMMENDATION
Measure O bond-supported pipeline projects provide the City with the most competitive application. The LHTF application weighs the percentage of matching funds derived from sources other than local impact fees (such as the AHMF). The Measure O bond provides this advantage. St. Paul Terrace will include units for Extremely Low Income, Very Low Income and Low-Income households. This is another key factor to submitting a competitive application.

Competitive applications must also demonstrate project readiness and a projected construction start. This also provides better security that the funds will be expended in line with the NOFA requirements.

ALTERNATIVE ACTIONS CONSIDERED
Staff do not recommend applying the funds to a first-time home buyer, ADU or JADU program as the application scoring criteria is designed to favor new construction of affordable housing.

CONTACT PERSON
Amanda Montez, Community Development Project Coordinator, HHCS, (510) 981-5426 Jenny Wyant, Senior Community Development Project Coordinator, HHCS, (510) 981- 5228
Attachments:
1: Resolution
Exhibit A: Attachment to the Resolution

RESOLUTION NO. ##,###-N.S.

CITY OF BERKELEY HOUSING TRUST FUND APPLICATION TO LOCAL HOUSING

TRUST FUND AUTHORIZING RESOLUTION
A necessary quorum or majority of the Council Members of the City of Berkeley (“Applicant”) hereby consents to, adopts and ratifies the following resolution:

WHEREAS, the Department is authorized to provide up to $53 million under the Local Housing Trust Fund (“LHTF”) Program from the Veterans and Affordable Housing Bond Act of 2018 (Proposition 1) (as described in Health and Safety Code section 50842.2 et seq. (Chapter 365, Statutes of 2017 (SB 3)) (“Program”); and WHEREAS, the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) dated 03/07/23 under the LHTF Program; and
WHEREAS, Applicant is an eligible Local or Regional Housing Trust Fund applying to the Program to administer one or more eligible activities using Program Funds; and WHEREAS, the Department may approve funding allocations for the LHTF Program, subject to the terms and conditions of H&S Code Section 50842.2, the LHTF Program Guidelines, NOFA, Program requirements, the Standard Agreement and other related contracts between the Department and LHTF award recipients; NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that:

1. If Applicant receives an award of LHTF funds from the Department pursuant to the above referenced LHTF NOFA, it represents and certifies that it will use all such funds on Eligible Projects in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including, without limitation, all rules and laws regarding the LHTF Program, as well as any and all contracts Applicant may have with the Department (“Eligible Project”).

2. NOW, THEREFORE, IT IS RESOLVED: That the City of Berkeley Housing Trust Fund is hereby authorized to act as the Manager in connection with the Department's funds to Eligible Projects pursuant to the above described Notice of Funding Availability in an amount not to exceed $5 Million (the "LHTF Award").

3. Applicant hereby agrees to match on a dollar for dollar basis the LHTF Award pursuant to Guidelines Section 104. Applicant hereby agrees to utilize matching finds on a dollar-for-dollar basis for the same Eligible Project for which Program Funds are used, as required by HSC Section 50843.5(c).

4. Pursuant to Attachment 1 and the Applicant’s certification in this resolution, the LHTF funds will be expended only for Eligible Projects and consistent with all program requirements.

5. Nonprofit Housing Trust Funds and Native American Tribe Housing Trust Funds agree to use Program Funds only for Eligible Projects located in cities and counties that submitted an adopted Housing Element that was found by the Department to

be in compliance and that have submitted their Housing Element Annual Progress Report (APR) for the current year or prior year by the application due date.

6. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, H&S Section 50842.2 and LHTF Program Guidelines.

7. The City Manager or their designee is/are authorized to execute the LHTF Program Application, the LHTF Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the LHTF Award to Applicant, as the Department may deem appropriate.

PASSED AND ADOPTED at a regular meeting of
the Berkeley City Council this_____ day of ____________, _________ by the following vote:

AYES: _____
ABSTENTIONS: _____
NOES: ____
ABSENT: _____
Approving Officer: _______________________
Signature of Approving Officer
__________________________________________
Exhibits
A: Attachment 1

CERTIFICATE OF THE ATTESTING OFFICER
The undersigned, Officer of the City of Berkeley does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of the Berkeley City Council, which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

ATTEST: ____________________
Signature of Attesting Officer
________________________________________

Attachment 1
City of Berkeley Housing Trust Fund Commitment to use Local Housing Trust Fund (LHTF) Program Funds and Matching Funds.

1. Identification of the percent of the total funds requested that will be used for each activity/project, including Area Median Income (AMI) level:

The LHTF award will fund the City's existing funding reservation for the pipeline project St. Paul Terrace (2024 Ashby Ave). The City will match the LHTF funding with money from its affordable housing trust fund. 95% of LHTF funds will be used for construction of St. Paul Terrace (2024 Ashby Ave) with 5% of funds used for administration. The St. Paul Terrace Project is planned to provide 50 permanent, safe, sustainable, affordable apartments for extremely low income, very low income and low income households (13 Low Income Units (60-80% AMI), 15 Very Low Income Units (30-50% AMI), 21 Extremely Low Income Units (15-30% AMI) and one manager’s unit).

2. Jurisdiction Served:

City of Berkeley, in Alameda County

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Contract No. 31900263 Amendment: Rebuilding Together East Bay-North Contract Continuation Recommendation

RECOMMENDATION
Adopt a Resolution:

1. Providing Rebuilding Together East Bay-North’s Safe at Home and Community Facility Improvement programs; General Funds for Fiscal Year (FY) 2024 in the amounts of $98,275 for the Safe at Home Program and $24,575 for Community Facility Improvement, for a total amount of $122,850; and

2. Authorizing the City Manager to enter into any agreements or amendments to effectuate this action, including an amendment to Contract No. 31900263 with Rebuilding Together East Bay-North, for an amended amount not to exceed $614,250 and extending the contract term to June 30, 2024.

FISCAL IMPACTS OF RECOMMENDATION
Adopting these recommendations will require continued allocations of General Fund, #011, for Rebuilding Together East Bay-North’s (RTEBN) Safe at Home Program ($98,275) and Community Facility Improvement ($24,575) for a total amount of $122,850 for Fiscal Year (FY) 2024.

The contract continuation recommendation will maintain funding at the same level as FY2023, funded out of General Fund, #011, for both RTEBN programs. The Safe at Home Program’s budget will be $98,275, and the Community Facility Improvement’s budget will be $24,575.

The funding amounts for the contract are subject to Council adoption of the FY 2024 Budget and the FY 2024 Annual Appropriations Ordinance.

CURRENT SITUATION AND ITS EFFECTS
In response to the FY2020-2023 Community Agency Funding Request for Proposals, RTEBN applied for federal Community Development Block Grant (CDBG) funding for two programs: Safe at Home Program and Community Facility Improvement.

Rebuilding Together East Bay/North Budget Referral CONSENT CALENDAR May 9, 2023

CDBG funds come with significant reporting and recordkeeping requirements. The City Manager did not recommend that RTEBN receive the four-year CDBG grant for either program due to concerns with their adherence to federal reporting requirements and issues with recordkeeping. However, the City recognized the organization’s deep community roots and successful experience in providing free rehabilitation repairs and ADA accessibility improvements to Berkeley homes and community facilities.

At the time, the Housing Advisory Commission (HAC) also recognized that RTEBN’s financial controls were not meeting federal standards. For those reasons, the HAC recommended that the agency receive General Fund at FY 2019 levels to provide RTEBN the opportunity to tighten their fiscal controls and hire an Executive Director so that the agency could become fully compliant and be eligible for future CDBG funding.

In addition, the HAC recommended that an evaluation be conducted to determine whether the organization’s fiscal reporting would become compliant with CDBG reporting requirements.

RTEBN hired a new Executive Director on August 1, 2020 and financial internal controls have been established. RTEBN FY2021 Monitoring resulted in no findings or concerns.

On April 27, 2021, the City Council authorized RTEBN contract be amended for two additional years, FY2022-FY2023.

RTEBN has proved to be an important city partner in providing housing rehabilitation to low-to-moderate income Berkeley homeowners and improving public and nonprofit community facilities that serve primarily low-income clientele.

RTEBN funding is a Strategic Plan Priority Project, advancing our goal to create affordable housing and housing support services for our most vulnerable community members.

BACKGROUND
The City of Berkeley Health, Housing, and Community Services (HHCS) Department funds and manages rehabilitation grant programs that provide free health and safety repairs and ADA accessibility improvements to homes and community facilities that serve low-to-moderate income homeowners. The Single-Family Rehabilitation grant programs help low-income residents remain safe in their homes, keep home ownership affordable, preserve Berkeley’s aging housing stock, and provide health, safety, and accessibility improvements to Berkeley’s homes and vital repairs to aging community facilities.

RTEBN is a nonprofit agency that currently receives City funding to operate its Safe at Home Program and Community Facility Improvement Program; both of which provide ADA accessibility improvements and health and safety repairs for low-income homeowners and community facilities serving low-to-moderate income populations.

Rehabilitation work includes bringing housing and buildings up to current electrical and plumbing codes, improving lighting, energy and water efficiency, and making accessibility improvements.

Rebuilding Together East Bay/North Budget Referral CONSENT CALENDAR May 9, 2023

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
RTEBN city-funded programming repairs older homes and community facilities so that they become more energy efficient and reduce the carbon footprint for low-income Berkeley homeowners and community facilities.

RATIONALE FOR RECOMMENDATION
HHCS recognizes that RTEBN is a valuable partner in providing free ADA accessibility improvements and significant health and safety repairs to homes occupied primarily by seniors and individuals with disabilities, and to community facilities that serve low-to- moderate income Berkeley residents.

This program complements the Single-Family Rehabilitation Program’s portfolio by providing RTEBN general fund dollars to more flexibly and quickly respond to emergency rehabilitation repairs.

ALTERNATIVE ACTIONS CONSIDERED
If the Council decides not to fund RTEBN’s programs for FY2024, it would reduce the number of low-to-moderate income Berkeley homeowners and community facilities receiving no-cost rehabilitation repairs and improvements. Currently, RTEBN is the only agency performing community facilities improvements outside the City’s Public Facility Improvement Project NOFA that has a minimum project funding request of $100,000.

RTEBN requested an increase in program funding for FY24 to reflect the escalating costs of materials, construction and an increase in Safe at Home service outcomes from 13 to 16 projects. City Council can approve a one-year funding extension consistent with their request for a combined 39% increase in funding. If approved, the increase would require an additional $47,550 in General Fund (#011) for FY24 and would increase the Safe and Home and Community Facility Improvement programs to $117,850 and $52,550, respectively.

CONTACT PERSON
Joshua Oehler, Community Services Specialist III, HHCS, 510-981-5408 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 31900263 AMENDMENT: FISCAL YEAR 2024 REBUILDING

TOGETHER EAST BAY NORTH CONTRACT CONTINUATION
WHEREAS, the City funds several Single-Family Rehabilitation programs for low-to- moderate income residents; and
WHEREAS, Rebuilding Together East Bay-North is one of the City’s partners that has been providing free rehabilitation and critical repairs services to the low-to-moderate income community since its inception in 1992; and
WHEREAS, Rebuilding Together East Bay-North applied for FY2020-2023 Community Development Block Grants (CDBG) to fund two programs: Safe at Home Program and Community Facility Improvement; and
WHEREAS, in spring of 2019, the Housing Advisory Commission and City Manager recommended that Rebuilding Together East Bay-North be funded for FY2020-FY2021 with General Fund; and
WHEREAS, on June 25, 2019, by Resolution No 69,010-N.S., Council authorized a General Fund #011 allocation to Rebuilding Together East Bay-North for FY2020 and FY2021; and
Adopting these recommendations will require continued allocations of General Fund, #011,
WHEREAS, the City has entered into a contract with Rebuilding Together East Bay-North to provide free home rehabilitation repairs and community facilities improvements for a total contract amount not to exceed $245,700 for a contract period expiring June 30, 2021; and
WHEREAS, on April 27, 2021, the City Manager recommended that Rebuilding Together East Bay-North be funded for FY2022-FY2023 with General Fund; and WHEREAS, on April 27, 2021, by Resolution No 69,812-N.S., Council authorized a General Fund (011-51-507-506-0000-000-459-636110) allocation to Rebuilding Together East Bay-North for FY2022 and FY2023; and
WHEREAS, the City has entered into a contract with Rebuilding Together East Bay-North to provide free home rehabilitation repairs and community facilities improvements for a total contract amount not to exceed $245,700 for a contract period expiring June 30, 2023; and
WHEREAS, Rebuilding Together East Bay-North continues to meet all its service outcomes, expenditure and reporting deadlines and the agency’s FY2021 Monitoring resulted in no findings or concerns; and

WHEREAS, Rebuilding Together East Bay-North has an existing contract with the City of Berkeley (Contract No. 31900263).

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that Rebuilding Together East Bay-North’s Safe at Home and Community Facility Improvement programs; be funded at $98,275 for the Safe at Home Program and $24,575 for Community Facility Improvement, for a total amount of $122,850 from General Fund for FY 2024.

BE IT FURTHER RESOLVED that that the City Manager is authorized to enter into any agreements or amendments to effectuate this action, including an amendment to Contract No. 31900263 with Rebuilding Together East Bay-North for an amended amount not to exceed $614,250 and extending the contract term to June 30, 2024. A record copy of said agreement will be on file with the office of the City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Contract: Optimas Services, Inc. for Consulting Services Related to Mental Health Medi-Cal Billing and the CalAIM Initiative

RECOMMENDATION
Adopt a resolution authorizing the City Manager to enter into a contract and any amendments with Optimas Services, Inc. for an amount not to exceed $75,000 for consulting services related to Medi-Cal billing and the CalAIM Initiative.

FISCAL IMPACTS OF RECOMMENDATION
The consulting services will cost the City up to $75,000. Funds have been identified and budgeted in Funds 158 (Mental Health State Realignment) and 316 (Medi-Cal revenue).

CURRENT SITUATION AND ITS EFFECTS
California is in the process of implementing CalAIM, a broad reaching and ambitious overhaul of the Medi-Cal system. It is likely to eventually affect the way that mental health services are accessed, documented, and paid for, the funding available to community agencies, and availability of services to Berkeley residents who receive Medi-Cal.

Berkeley is one of only three cities in California that is treated equivalent to a county for mental health services for state Realignment and Mental Health Services Act funding.

However, Berkeley is not considered equivalent to a County/independent mental health jurisdiction for the purpose of Medi-Cal or CalAIM. As a result, most CalAIM-related guidance issued by the state and state associations is not directly applicable to the City.

The City must both identify ways to adapt to CalAIM and negotiate changes with Alameda County. Optimas Services, Inc will support staff in working on both aspects of this transition.

The City released an RFP for the services described in March 2023. The City received only one proposal, from Optimas Services, Inc. HHCS has previously contracted successfully with Optimas Services, Inc. for consulting services. At least two other vendors who were contacted related to the RFP declined to respond and recommended working with Optimas Services, Inc., since it is recognized as a leader in the state on this type of work. Therefore, HHCS is recommending this contract with Optimas.

Contract: Optimas Services, Inc. CONSENT CALENDAR
for Consulting Services Related to Mental Health May 9, 2023 Medi-Cal Billing and the CalAIM Initiative

BACKGROUND
CalAIM stands for California Advancing and Innovating Medi-Cal and is an initiative of the California Department of Health Care Services (DHCS). CalAIM is designed to advance three goals:

1. Identify and manage member risk and need through whole person care approaches and addressing Social Determinants of Health;

2. Move Medi-Cal to a more consistent and seamless system by reducing complexity and increasing flexibility; and

3. Improve quality outcomes, reduce health disparities, and drive delivery system transformation and innovation through value-based initiatives, modernization of systems and payment reform. (i.e. reduce per-capita costs)

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
No environmental sustainability or climate impacts directly associated with the recommendation of this report were identified.

RATIONALE FOR RECOMMENDATION
The City needs to work quickly to identify and adapt to ways that mental health services financing will be changed under CalAIM. Because this is a very technical and highly specialized area of expertise, consultant services are needed.

ALTERNATIVE ACTIONS CONSIDERED
The City could opt not to contract for consultant services, but that would limit HHCS’s ability to preserve existing services and identify future opportunities to meet local needs.

Therefore, that approach is not recommended.

CONTACT PERSON
Amy Davidson, Deputy Director, Health, Housing, and Community Services, 510-981- 5406
Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: OPTIMAS SERVICES, INC. FOR CONSULTING SERVICES RELATED

TO MENTAL HEALTH MEDI-CAL BILLING AND THE CALAIM INITIATIVE WHEREAS, the City of Berkeley is a mental health services provider and relies on Medi-Cal billing to fund many of its services; and
WHEREAS, the state of California is making significant changes to the Medi-Cal program creating opportunities and requiring changes on the City’s part; and WHEREAS, via a Request for Proposals issued in March 2023, the Department of Health, Housing, and Community Services (HHCS) identified Optimas Services Inc. as the best qualified proposer to provide Medi-Cal and CalAIM consulting services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to enter into a contract with Optimas Services Inc. in an amount not to exceed $75,000 from funds 158 and 316 for the period from May 1, 2023 through June 30, 2024.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Contract No. 32300108 Amendment: Street Level Advisors, LLC for Housing Consulting Services

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute an amendment to Contract No. 32300108 with Street Level Advisors, LLC increasing the contract by $50,000 for consulting services in a total amount not to exceed $99,500, with a contract end date of June 30, 2024.

FISCAL IMPACTS OF RECOMMENDATION
The total not-to-exceed amount of this contract will be $99,500. Resources for the contract will be provided from General Fund, #011 allocated to the Department of Health, Housing, and Community Services’ Housing and Community Services Division (HHCS/HCS), which is currently available in the Fiscal Year 2023 Budget.

CURRENT SITUATION AND ITS EFFECTS
The City has a contract with Street Level Advisors, LLC to provide project management, community engagement, and technical expertise to maximize the affordable housing potential of the proposed residential housing development of North Berkeley BART and Ashby BART stations. Each project will blend a mix of market rate housing with non- profit, deed restricted affordable housing supported by the City’s Housing Trust Fund (HTF) program. This is a unique situation that requires additional work to ensure a fair contribution to affordable housing by the market rate developer as well as due diligence to maximize the affordable housing at each site. The services provided by Street Level Advisors, LLC include:
 Completing an Affordable Housing Framework to outline the affordable housing requirements and components for each project;
 Formalizing policy guidelines for the Minimum Developer Contribution to each project’s affordable housing by the market rate developer;  Working with City staff to coordinate community engagement;

Contract No. 32300108 Amendment: Street Level Advisors, LLC for CONSENT CALENDAR May 9, 2023

 Work with Housing staff to develop a more complete process for the development subsidy application (including application materials, affordable housing compliance plan requirements, and review/award process) ;
 Supporting the review of pre-development funding applications; and  Meeting regularly with City staff, the selected development team, and project partners as needed.

The City’s engagement with the BART development projects is critical to the City’s long- term affordable housing development goals. Delivering a high amount of affordable housing will require significant, long-term planning; including the development of an Affordable Housing Framework, Affordable Housing Compliance Plan, and technical assistance to complete subsidy applications that currently exceed the capacity of City staff and extend beyond the current timeline of the contract. Street Level Advisors, LLC brings a high level of housing affordability and engagement experience and can support and augment the current needs and expertise of City staff to complete these projects.

Supporting the development of affordable housing at North Berkeley and Ashby BART stations is a Strategic Plan Priority Project to advance our goal to create affordable housing and housing support services for our most vulnerable community members.

BACKGROUND
The Berkeley City Council committed $53 million for the development of at least 35% affordable housing at the proposed residential housing development projects at Ashby and North Berkeley BART stations. City staff are working closely with BART and the selected development teams to maximize the affordability at each site and ensure a transparent and fair commitment to affordable housing. Street Level Advisors, LLC is providing critical support to advance a transparent and fair commitment to affordable housing through policy planning and pre-development review.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no environmental impacts related to amending the consultant contract.

RATIONALE FOR RECOMMENDATION
The development of affordable housing projects at the North Berkeley and Ashby BART stations will take between 11 to 17 years. These projects are complex and will provide a significant number of affordable housing units for the City. The complexity of project work now required exceeds HHCS/HCS’ current capacity.

ALTERNATIVE ACTIONS CONSIDERED
The Council may choose not to extend the contract. If HHCS is unable to amend and extend the contract with Street Level Advisors, LLC, staff will not be able to adequately support the BART housing projects in the City’s pipeline.

Contract No. 32300108 Amendment: Street Level Advisors, LLC for CONSENT CALENDAR May 9, 2023

CONTACT PERSON
Mariela Herrick, Community Development Project Coordinator, HHCS, 510.981.5424 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32300108 AMENDMENT: PERSONAL SERVICES CONTRACT

WITH STREET LEVEL ADVISORS LLC
WHEREAS, the City Council established a Housing Trust Fund (HTF) program to assist in the development and expansion of housing affordable to low- and moderate-income persons who either work or reside within the City of Berkeley, and authorized the City Manager to implement the HTF program; and
WHEREAS, on October 15, 2022, the Health, Housing and Community Services Department entered into a contract with Street Level Advisors LLC (contract # 32300108) to provide project management and technical support to the City’s affordable housing projects at the North Berkeley and Ashby BART stations; and WHEREAS, Street Level Advisors, LLC continues to provide critical support to the development of affordable housing at North Berkeley and Ashby BART stations, which each have City funding reservations.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that City Manager is authorized to amend Contract No. 32300108 with Street Level Advisors LLC for personal services to add up to $50,000 for a total not to exceed amount of up to $99,500 with a contract end date of June 30, 2024.

BE IT FURTHER RESOLVED the City Manager, or her designee, is hereby authorized to execute all original or amended documents or agreements to effectuate this action; a signed copy of said documents, agreements and any amendments will be kept on file in the Office of City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Contract: Pacific Site Management: Landscaping Services for Health, Housing, and Community Services Department

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to execute a contract, and any amendments or extensions, with Pacific Site Landscaping.

The contract will be in an amount not to exceed $110,000 for the period July 1, 2023 through June 30, 2026.

FISCAL IMPACTS OF RECOMMENDATION
Pacific Site Management is an established landscaping company with experience with large projects and maintenance contracts with clients with multiple large facilities with landscaping needs. The City conducted a Request for Proposals process and received a total of four proposals. Pacific Site Management has met all of the steps of the City’s competitive Request for Proposal process and has submitted a revised quote with final pricing. The contract will have a total not to exceed amount of $110,000.

FY 2024 funding is subject to Council adoption of the FY 2024 Budget and the FY 2024 Annual Appropriations Ordinance. Future years are subject to Council adoption of the Annual Appropriations Ordinances.

CURRENT SITUATION AND ITS EFFECTS
Landscaping services provided by Pacific Site Management is a Strategic Plan Priority Project, advancing our goal to provide state-of-the-art, well-maintained infrastructure, amenities, and facilities. The City of Berkeley (“the City”) Health, Housing, and Community Services Department (HHCS) currently operates at a number of facilities that require regular landscaping maintenance. These locations include:

Site Name Address
West Berkeley Family Wellness Center 1900 6th Street
North Berkeley Senior Center 1901 Hearst Avenue
South Berkeley Senior Center 2939 Ellis Street

Contract: Pacific Site Management: Landscaping Services for Health CONSENT CALENDAR Housing, and Community Services Department May 9, 2023

Site Name Address
Meals on Wheels / PHOU 1925 9th Street
Berkeley Mental Health Clinic 2640 Martin Luther King Jr. Way Ann Chandler Public Health Clinic 830 University Avenue

BACKGROUND
The City released a Request for Proposals (RFP) under Specification No. 23-11564, and convened a panel of stakeholders to select Pacific Site Management as the most responsive and responsible bidder for this contract.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no environmental impacts identified at this time.

RATIONALE FOR RECOMMENDATION
Pacific Site Management is a landscaping company with demonstrated experience with providing landscaping services for number of clients with multiple large facilities. Their proposal includes services that align with the needed maintenance services identified at various HHCS locations.

ALTERNATIVE ACTIONS CONSIDERED
Staff did not identify an alternative action consistent with the City’s goals of providing state-of-the-art, well-maintained infrastructure, amenities, and facilities.

CONTACT PERSON
Janice Chin, Public Health Division Manager, HHCS, (510) 981-5121 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: PACIFIC SITE MANAGEMENT: LANDSCAPING SERVICES FOR

HEALTH, HOUSING, AND COMMUNITY SERVICES DEPARTMENT
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services (HHCS), is committed to providing state-of-the-art, well-maintained infrastructure, amenities, and facilities.

WHEREAS, Pacific Site Management was selected by the City’s RFP process which includes bidding from vendors, draft proposals, and pricing; and WHEREAS, funds are available in the FY 23 through FY26.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to execute a contract and any amendments, with Pacific Site Management to provide landscaping services for HHCS locations in an amount not to exceed $110,000 for the period July 1, 2023 thru June 30, 2026. A record signature copy of said contract and any amendments to be on file in the City Clerk Department.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Contract: Resource Development Associates: Consultation Services for the Implementation of Results Based Accountability Framework

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to execute a contract, and any amendments or extensions, with Resource Development Associates (RDA) for consultation services to support implementation of a program assessment and planning initiative across all of the Department of Health, Housing, and Community Services (HHCS) Divisions.

The contract will be in an amount not to exceed $380,000 for the period July 1, 2023 through June 30, 2025.

FISCAL IMPACTS OF RECOMMENDATION
RDA, a consulting firm, has been selected to conduct an assessment and planning, and to assist in the implementation of the Results Based Accountability Framework in HHCS. The City conducted a Request for Proposals process and received a total of three proposals. RDA has met all of the steps of the City’s competitive Request for Proposal process and has submitted a revised quote with final pricing. The contract will have a total not to exceed amount of $300,000. Funds will come from Funds 302 (the Future of Public Health) and 336. The funds will be carried over and included in the First Amendment to the FY 2024 Annual Appropriations Ordinance.

CURRENT SITUATION AND ITS EFFECTS
The City has begun receiving a state grant called the Future of Public Health (FOPH), which is intended to increase the infrastructure for public health activities in California.

The City received approximately $1 million for FY23. The FOPH grant requires that the City take steps to become or sustain being a learning organization by using continuous quality improvement and Results Based Accountability and evaluation. This contract will support HHCS in achieving this requirement.

Contract: Resource Development Associates: Consultation Services for the CONSENT CALENDAR Implementation of Results Based Accountability Framework May 9, 2023

Results Based Accountability will provide the HHCS Divisions with a method and common language to better understand and communicate program results, as well as to identify opportunities to grow the impact of programs and increase equitable outcomes.

Consulting services to support Results Based Accountability implementation throughout HHCS provided by RDA is a Strategic Plan Priority Project, advancing our goal to provide an efficient and financially-healthy City government and be a customer-focused organization that provides excellent, timely, easily-accessible service and information to the community. HHCS is committed to finding new ways to strengthen and report out on program performance outcomes, and to increase its impact on the community. Results Based Accountability is a data driven, decision-making process that has a proven track record of success in improving program performance and the quality of life of program participants. The Results Based Accountability Framework provides a way of understanding the quality and impact of services provided by collecting data that answers three basic questions:

1. How much did you do?

2. How well did you do it?

3. Is anyone better off?
Among other things, Results Based Accountability builds collaboration and consensus, helps groups to surface and challenge assumptions that can be barriers to innovation, and uses data and transparency to ensure accountability for program performance.

BACKGROUND
The City released a Request for Proposals (RFP) under Specification No. 23-11563-C, and convened a panel of stakeholders which selected RDA as the most responsive and responsible bidder for this contract.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no environmental impacts identified at this time.

RATIONALE FOR RECOMMENDATION
RDA has worked on a number of projects for HHCS, including a RBA Framework implementation for the Mental Health Division. RDA has demonstrated subject matter planning and implementing the RBA Framework in several government agencies. Their proposal includes high quality services that align with the intended goals.

ALTERNATIVE ACTIONS CONSIDERED
The City could opt to try to fulfill the FOPH program requirement to increase organizational learning through Results Based Accountability and evaluation without external expertise and support. Staff are not recommending that approach because it will not be as effective as bringing in RDA’s services.

Contract: Resource Development Associates: Consultation Services for the CONSENT CALENDAR Implementation of Results Based Accountability Framework May 9, 2023

CONTACT PERSON
Janice Chin, Public Health Division Manager, HHCS, (510) 981-5121 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: RESOURCE DEVELOPMENT ASSOCIATES: CONSULTING SERVICES

FOR RESULTS BASED ACCOUNTABILITY IMPLEMENTATION
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services (HHCS), is committed to providing comprehensive data informed program planning WHEREAS, HHCS seeks to eliminate health and educational inequities; and WHEREAS, Resource Development Associates was selected by the City’s RFP process which includes bidding from vendors, draft proposals, and pricing; and WHEREAS, funds are available in the current year budget NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to execute a contract and any amendments, with Resource Development Associates to provide consultation services for HHCS in an amount not to exceed $380,000 for the period July 1, 2023 thru June 30, 2025 to support the implementation of the Results Based Accountability Framework. Funds will come from Funds 302 (the Future of Public Health) and 336. A record signature copy of said contract and any amendments to be on file in the City Clerk Department.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Contract: Hansine Fisher & Associates for Targeted Case Management and Medi-Cal Administrative Activities Consulting Services

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to execute a contract, and any amendments or extensions, with Hansine Fisher and Associates for Targeted Case Management (TCM) consulting services.

The contract will be in an amount not to exceed $100,000 for the period July 1, 2023 through June 30, 2024.

FISCAL IMPACTS OF RECOMMENDATION
Hansine Fisher and Associates, a consulting firm, has been selected to provide a comprehensive review and analysis of the Targeted Case Management and Medi-Cal Administrative Activities programs for the Health, Housing, and Community Services Department (HHCS). The City conducted a Request for Proposals process and received a total of five proposals. Hansine Fisher and Associates was selected as the highest scoring bidder, and submitted a revised quote with final pricing. The contract will have a total not to exceed amount of $100,000. Funds will either be included in the FY 2024 Adopted Budget or added in an amendment to the FY 2024 Annual Appropriations Ordinance.

CURRENT SITUATION AND ITS EFFECTS
Targeted Case Management consulting services provided by Hansine Fisher and Associates is a Strategic Plan Priority Project, advancing our goal to provide an efficient and financially-healthy City government and be a customer-focused organization that provides excellent, timely, easily-accessible service and information to the community.

The City of Berkeley (the City”) Health, Housing, and Community Services Department (HHCS) currently operates a Targeted Case Management (TCM) Program and a Medi- Cal Administrative Activities (MAA) program under the Aging Services Division and the Public Health Division. TCM, a program of Medi-Cal, provides specialized case management services to Medi-Cal eligible individuals in a defined target population to gain access to needed medical, social, educational, and other services. Through MAA,

Contract: Hansine Fisher & Associates for Targeted Case Management CONSENT CALENDAR and Medi-Cal Administrative Activities Consulting Services May 9, 2023

the state reimburses the City for activities it completes connecting Medi-Cal with eligible and potentially eligible individuals and families.

The proposed services will produce a model of case management services that best serves the vulnerable populations that is eligible for TCM and MAA services, maximize reimbursement, and ensure accurate and complete documentation processes to support audit readiness.

BACKGROUND
The City released a Request for Proposals (RFP) under Specification No. 23-11582-C, and convened a panel of stakeholders to select Hansine Fisher and Associates as the most responsive and responsible bidder for this contract.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no environmental impacts identified at this time.

RATIONALE FOR RECOMMENDATION
Hansine Fisher and Associates is a well-respected consulting firm with demonstrated subject matter expertise on TCM and MAA programs. Their proposal includes high quality services that align with the intended goals of maximizing program objectives and reimbursement for eligible services.

ALTERNATIVE ACTIONS CONSIDERED
Staff did not identify an alternative action consistent with the City’s goals of advancing efficient and financially-health City government and public health and social and racial equity.

CONTACT PERSON
Janice Chin, Public Health Division Manager, HHCS, (510) 981-5121 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: HANSINE FISHER AND ASSOCIATES: TARGETED CASE

MANAGEMENT CONSULTING SERVICES
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services (HHCS), is committed to providing comprehensive Targeted Case Management services to Medi-Cal eligible clients, and
WHEREAS, HHCS seeks to eliminate health and educational inequities; and WHEREAS, Hansine Fisher and Associates was selected by the City’s RFP process which includes bidding from vendors, draft proposals, and pricing; and WHEREAS, funds are available in the current year budget NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to execute a contract and any amendments, with Hansine Fisher and Associates to provide Targeted Case Management and Medi- Cal Administrative Activities consulting services for HHCS in an amount not to exceed $100,000 for the period July 1, 2023 thru June 30, 2024. A record signature copy of said contract and any amendments to be on file in the City Clerk Department.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director of Health, Housing, and Community Services Subject: Revenue Grant Agreements: Funding Support from Essential Access Health to Conduct Public Health Services

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to submit a grant application to Essential Access Health, to accept the grant, execute any resultant revenue agreement and amendment, and implement the projects and appropriation of funding for related expenses to conduct public health promotion, protection, and prevention services for the Essential Access Health revenue agreement in the projected amount of $180,000 for April 1, 2023 to March 30, 2024.

FISCAL IMPACTS OF RECOMMENDATION
The City will receive funds in the estimated amount of $180,000 from the Essential Access Health for the period April 1, 2023 – March 30, 2024. The $180,000 allocation will be deposited and expensed from the C.F.P Title X Fund. There are no matching funds required by the funder.

Spending of the referenced grant funds is subject to Council approval of the budget and the Annual Appropriations Ordinances. Depending on the timing of when grants are officially awarded and the amounts are determined, the grant budgets will be adjusted as part of the First Amendment to the FY 2024 Annual Appropriations Ordinance.

CURRENT SITUATION AND ITS EFFECTS
Services rendered through Essential Access Title X funding is a Strategic Plan Project, advancing our goal to champion and demonstrate social and racial equity and to be a customer-focused organization that provides excellent, timely, and easily-accessible services and information to the community. As a local health jurisdiction, the City of Berkeley provides a broad range of public health programs and services to the community; with the goals of addressing health inequities, promoting healthy environments and behaviors, protecting residents from disease, and preventing illness, disability, and premature death. Grant funds will support clinical reproductive health services, as well as individual and community health education and outreach activities at the Berkeley High School Health Center and the Berkeley Technology Academy Health Center (the High School Health Centers).

Revenue Grant Agreements: CONSENT CALENDAR
Funding Support from Essential Access Health to Conduct Public Health Services May 9, 2023

Essential Access Health is the administrator for California’s Title X federal family planning funds to provide clinical reproductive health services and education at the High School Health Centers. Federal Title X Funds are given to a non-profit agency, Essential Access Health, and are then dispersed to local health jurisdictions throughout the State through a competitive grant process. The funds are used to support clinical reproductive health services, as well as individual and community health education and outreach activities at the aforementioned sites.

BACKGROUND
The City of Berkeley receives funding from many sources annually to complete work related to improving the health of the community. As a local health jurisdiction, the City is committed to exploring opportunities for funding to support key initiatives to augment base funding resources. The Public Health Division in the Health, Housing, and Community Services Department (PHD/HHCS) is committed to providing essential services to the community, including clinical reproductive health services and education and outreach, to prevent the spread of disease and to promote healthy environments.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
These funds support vital services related to our mandates as a public health jurisdiction and local initiatives designed to address health inequities in Berkeley and improve the health of Berkeley residents. This grant supports the mission of HHCS/PHD and provides the City with funding to continue working to protect and improve the health of the community.

ALTERNATIVE ACTIONS CONSIDERED
Staff did not identify an alternative action consistent with the City’s goals of advancing public health and social and racial equity.

CONTACT PERSON
Janice Chin, Manager, Public Health Division, HHCS, (510) 981-5121 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

REVENUE GRANT: ESSENTIAL ACCESS HEALTH FOR CLINICAL REPRODUCTIVE

HEALTH SERVICES AND HEALTH EDUCATION AND OUTREACH
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services, Public Health Division (HHCS/PHD), is committed to providing comprehensive clinical reproductive health services to individuals of reproductive age to plan their pregnancies and prevent and reduce sexually transmitted infections; and WHEREAS, preconception/inter-conception care and education is a key part of family planning services; and
WHEREAS, adolescents benefit from teen specific counseling and education; and WHEREAS, HHCS through Title X funds, will provide reproductive health services and education at the Berkeley High School Health Center and Berkeley Technology Academy Health Center; and
WHEREAS, HHCS seeks to eliminate health and educational inequities; and WHEREAS, the projected amount of the grant is $180,000; and WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant application to Essential Access Health for April 1, 2023 – March 30, 2024 to support clinical reproductive health services, as well as individual and community health education and outreach activities; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $180,000; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from the C.F.P Title X Fund. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Revenue Grant Agreements: Funding Support from the State of California to Conduct Public Health Services

RECOMMENDATION
Adopt seven Resolutions authorizing the City Manager or her designee to submit grant agreements to the State of California, to accept the grants, and execute any resultant revenue agreements and amendments to conduct public health promotion, protection, and prevention services for the following five revenue agreements:

1. Child Health and Disability Prevention (CHDP) Program, which includes Early Periodic Screening, Diagnosis, and Treatment (EPSDT) and Health Care Program for Children in Foster Care (HCPCFC), in the projected amount of $303,709 for FY 2024.

2. Maternal, Child and Adolescent Health (MCAH) Program in the projected amount of $375,000 for FY 2024.

3. Tobacco Trust Fund: There is no match required and this contract is expected to be for $300,000 in FY 2024.

4. Immunization Program in the projected amount of $1,368,080 FY 2023 through FY 2027.

5. Public Health Emergency Preparedness/Pandemic Flu/Cities Readiness Initiative (CRI) Program in the projected amount of $1,368,080 for FY 2023 through FY 2027.

6. Childhood Lead Poisoning Prevention Program (CLPPP) in the projected allocation of $107,374 per year for FY 2024 through FY 2026 with a total amount of $322,123

7. CalFresh Health Living (CFHL) Program in the projected amount of $487,170 for FY 2024 through FY 2027.

Revenue Grant Agreements: Funding Support from the State of California CONSENT CALENDAR to Conduct Public Health Promotion, Protection, and Prevention Services May 9, 2023

FISCAL IMPACTS OF RECOMMENDATION
Each contract will have its own identifying contract number and each source has a defined budget code:

1. Child Health and Disability Prevention (CHDP) Program: Included in this single State contract is the Early Periodic Screening, Diagnosis, and Treatment (EPSDT) Program and the Health Care Program for Children in Foster Care (HCPCFC). The State establishes an annual cap on local revenue for this program and requires a local match. The precise amount of revenue the City earns is determined by the City’s level of match funding, program staff time- studies, and level of eligible services. The City will provide $54,600 as match funding.

2. Maternal, Child and Adolescent Health (MCAH) Program : The State establishes an annual cap on local revenue for this program and requires a local match. The precise amount of revenue the City earns is determined by the City’s level of match funding, program staff time-studies, and level of eligible services.

The City provides $150,000 of general fund in match funding. Revenue for FY 2024 is expected to be $375,000.

3. Tobacco Trust Fund: There is no match required.

4. Immunization Program : There is no match required.

5. Public Health Emergency Preparedness/Pandemic Flu/CRI Program: There is no match required.

6. Childhood Lead Poisoning Prevention Program (CLPPP): There is no match required.

7. CalFresh Health Living (CFHL) Program: There is no match required.

Spending of all referenced grant funds is subject to Council approval of the budget for each fiscal year and the Annual Appropriations Ordinances. Depending on the timing of when grants are officially awarded and the amounts that are determined, the grant budgets will be adjusted as part of a future amendment to the FY 2024 Annual Appropriations Ordinance.

CURRENT SITUATION AND ITS EFFECTS
As a local health jurisdiction, the City of Berkeley provides a broad range of public health programs and services to the community, with the goals of addressing health inequities, promoting healthy environments and behaviors, protecting residents from disease, and preventing illness, disability, and premature death. In addition to the

Revenue Grant Agreements: Funding Support from the State of California CONSENT CALENDAR to Conduct Public Health Promotion, Protection, and Prevention Services May 9, 2023

funding referenced in this report, the City also has continuing multi-year public health grants with the State of California.

BACKGROUND
The City of Berkeley receives funding from many sources annually to complete work related to improving the health of the community. As a local health jurisdiction, the City is entitled to specific state funding to meet core public health objectives. The Public Health Division within the Health, Housing, and Community Services Department (HHCS/PHD) is committed to providing essential services to the community to prevent the spread of disease and to promote healthy environments.

The State establishes funding caps for the CHDP/EPSDT/HCPCFC and MCAH programs, with actual revenue determined by city matching funds and service delivery.

Revenue projections are based on recent year actual revenues in these programs, service-delivery staffing, eligible client populations, and available matching funds. These projections will enable the department to keep expenditures within actual revenues, by budgeting expenditures to realistic revenue projections.

Each grant serves a specific purpose in the department’s work towards improving the health of the Berkeley community:

1. Child Health and Disability Prevention (CHDP) Program, which includes the Early Periodic Screening, Diagnosis, and Treatment (EPSDT) Program and the Health Care Program for Children in Foster Care (HCPCFC), ensures access to complete health assessments for the early detection and prevention of disease and disabilities for low-income children and youth including children in the foster care system.

2. Maternal, Child and Adolescent Health (MCAH) Program develops and implements systems that protect and improve the health of women of reproductive age, infants, children, adolescents and their families and works to reduce the morbidity and mortality of pregnant African American women and their infants. The MCAH program includes Berkeley’s Black Infant Health program, which provides supports to pregnant and post-partum mothers and their infants.

3. Tobacco Trust Fund works to reduce death and disease caused by tobacco use and exposure to second hand smoke.

4. Immunization Program provides community immunization services.

5. Public Health Emergency Preparedness/Pandemic Flu/CRI Program works to promote and protect the health of community and the environment by developing up-to-date medical/health emergency plans, sustaining state and regional

Revenue Grant Agreements: Funding Support from the State of California CONSENT CALENDAR to Conduct Public Health Promotion, Protection, and Prevention Services May 9, 2023

disease control, and by coordinating emergency response efforts with hospitals and healthcare partners.

6. Childhood Lead Poisoning Prevention Program provides health education around childhood lead poisoning as well as client follow-up services for State reported cases of high blood lead levels in children.

7. CalFresh Health Living (CFHL) Program provides nutrition health education and promotion for community members as well as engages in policy, systems and environmental initiatives to promote healthy eating and behaviors.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
These funds support vital services related to the City’s mandates as a public health jurisdiction, as well as local initiatives designed to address health inequities in Berkeley and improve the health of Berkeley residents. These non-competitive grants support HHCS/PHD’s mission and provide the City with funding to continue working to protect and improve the health of the community.

ALTERNATIVE ACTIONS CONSIDERED
Staff did not identify an alternative action consistent with the City’s goals of advancing public health and social and racial equity.

CONTACT PERSON
Janice Chin, Manager, Public Health Division, HHCS, (510) 981-5121 Attachments:

1. Resolution: CHDP/EPSDT/HCPCFC Programs

2. Resolution: MCAH Program

3. Resolution: Tobacco Trust Fund

4. Resolution: Immunization

5. Resolution: Public Health Preparedness Program Pandemic Flu/CRI

6. Resolution: Childhood Lead Poisoning Prevention Program

7. Resolution: CalFresh Health Living (CFHL) Program

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT: STATE OF CALIFORNIA FOR CHDP, EPSDT, AND HCPCFC

PROGRAMS
WHEREAS, the City of Berkeley Department of Health, Housing and Community Services, Public Health Division (HHCS/PHD), is committed to assuring access to complete health assessments for the early detection and prevention of disease and disabilities for low-income children and youth including children in the foster care system; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services provides a broad range of needed public health program services to the community; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services seeks to eliminate health inequities; and
WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to the State of California for funding for Fiscal Year 2024 for the Child Health and Disability Prevention, Early Periodic Screening, Diagnosis and Treatment (EPSDT) and Health Care Program for Children in Foster Care (HCPCFC): to assure access to complete health assessments for the early detection and prevention of disease and disabilities for low-income children and youth including children in the foster care system; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $303,709; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT: STATE OF CALIFORNIA FOR THE MATERNAL, CHILD, AND

ADOLESCENT HEALTH (MCAH)
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Division (HHCS/PHD), is committed to developing systems that protect and improve the health of women of reproductive age, infants, children, adolescents and their families; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Division, is committed to reducing the morbidity and mortality of pregnant African American women and their infants; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services provides a broad range of needed public health program services to the community; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services seeks to eliminate health inequities; and
WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to the State of California for funding for Fiscal Year 2024 for the Maternal, Child, and Adolescent Health (MCAH) program: to develop systems that protect and improve the health of women of reproductive age, infants, children, adolescents and their families and to reduce the morbidity and mortality of pregnant African American women and their infants; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $375,000; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT: STATE OF CALIFORNIA FOR THE TOBACCO TRUST FUND WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Division (HHCS/PHD), is committed to reducing death and disease caused by tobacco use and exposure to second hand smoke; and WHEREAS, second hand smoke is classified as a “known human carcinogen” (cancer causing agent) by the US Environmental Protection Agency, The US Toxicology Program, and the International Agency fir Research on Cancer, a branch of the World health organization; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services provides a broad range of needed public health program services to the community; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services seeks to eliminate health inequities; and
WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to the State of California for funding for Fiscal Year 2024 for the Tobacco Trust Fund; to reduce death and disease caused by tobacco use and exposure to second hand smoke; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $300,000; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT: STATE OF CALIFORNIA FOR THE IMMUNIZATION

PROGRAM
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Division (HHCS/PHD), is committed to providing immunization services to the community; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Division, is committed to providing medical providers technical assistance and support related to immunization best practices; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services provides a broad range of needed public health program services to the community; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services seeks to eliminate health inequities; and
WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to the State of California for funding for Fiscal Year 2023 through Fiscal year 2027 for the Immunization Program to provide immunization services to the community; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $1,368,080; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT: STATE OF CALIFORNIA FOR THE PUBLIC HEALTH

PREPAREDNESS PROGRAM PANDEMIC FLU/CRI FOR
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Division (HHCS/PHD), is committed to promoting and protecting the health of the public and the environment by developing up-to-date emergency plans, sustaining state and regional disease control, and coordinating emergency response efforts with hospitals and partner organizations; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services provides a broad range of needed public health program services to the community; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services seeks to eliminate health inequities; and
WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to the State of California for funding for Fiscal Year 2023 through Fiscal Year 2027 for the Public Health Preparedness Program; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $1,368,080; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT: STATE OF CALIFORNIA FOR THE CHILDHOOD LEAD

POISONING PREVENTION PROGRAM
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Division (HHCS/PHD), is committed to promoting and protecting the health children through lead poisoning prevention education and awareness; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services provides a broad range of needed public health program services to the community; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services seeks to eliminate health inequities; and
WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to the State of California for funding for Fiscal Year 2024 through Fiscal Year 2026 for the Childhood Lead Poisoning Prevention Program; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $107,374 and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT: STATE OF CALIFORNIA FOR CALFRESH HEALTHY LIVING (CFHL) PROGRAM
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Division (HHCS/PHD), is committed to promoting healthy eating, nutrition, and healthy behaviors; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services provides a broad range of needed public health program services to the community; and
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services seeks to eliminate health inequities; and
WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to the State of California for funding for Fiscal Year 2024 through Fiscal Year 2027 for the CalFresh Healthy Living (CFHL) Program; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $487,170; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Revenue Grant Agreements: Funding Support from Alameda County to Conduct Public Health Services

RECOMMENDATION
Adopt four Resolutions authorizing the City Manager or her designee to submit grant agreements to Alameda County, to accept the grants, and execute any resultant revenue agreements and amendments to conduct public health promotion, protection, and prevention services for the following four revenue agreements:

1. Foster Care Program in the projected amount of $96,500 for Fiscal Year 2024.

2. Berkeley High School and Berkeley Technology Academy Health Center Programs in the projected amount of $181,208 for Fiscal Year 2024.

3. School Linked Health Services Program (Measure A Funding) in the projected amount of $200,011 for Fiscal Year 2024.

4. Tobacco Prevention Program in the projected amount of $78,960 for Fiscal Year 2024.

FISCAL IMPACTS OF RECOMMENDATION
The City of Berkeley will receive funds in the amount of $556,679 from Alameda County for Fiscal Year (FY) 2024 from the sources listed below. There is no local match required for any of these grants, however, the City does provide a significant amount of general fund to support these important programs. Each contract has been entered into the citywide contract management system database:

1. Foster Care Program: This contract is anticipated to be for $96,500 in Fiscal Year 2024. There is no match required.

2. Berkeley High School Health Center and Berkeley Technology Academy Programs: This contract is anticipated to be for $181,208 in Fiscal Year 2024.

There is no match required.

Revenue Grant Agreements: Funding Support from Alameda County to CONSENT CALENDAR Conduct Public Health Promotion, Protection, and Prevention Services May 9, 2023

3. School Linked Health Services Program (Measure A Funding): This contract is anticipated to be for $200,011 in Fiscal Year 2024. There is no match required.

4. Tobacco Prevention Program: This contract is anticipated to be for $78,960 in Fiscal Year 2024. There is no match required.

Spending of all referenced grant funds is subject to Council approval of the budget for each fiscal year and the Annual Appropriations Ordinances. Depending on the timing of when grants are officially awarded and the amounts determined, the grant budgets will be adjusted as part of a future amendment to the Fiscal Year 2024 Annual Appropriations Ordinance.

CURRENT SITUATION AND ITS EFFECTS
As a local health jurisdiction, the City of Berkeley provides a broad range of public health programs and services to the community; with the goals of addressing health inequities, promoting healthy environments and behaviors, protecting residents from disease, and preventing illness, disability, and premature death. Alameda County revenue is an important source of support for these City public health programs. In Fiscal Year 2024, there are no significant changes to this support.

1. Foster Care Program: Meets State mandated Child Health and Disability Prevention (CHDP) requirements. This is the Health Care Program for Children in Foster Care (HCPCFC) which provides preventive health services for Berkeley children in foster care. Services include: medical and health care case planning; referrals for medical, dental, mental health and developmental services; coordination of health services for children in out-of-county and out-of-state placements; and the provision of medical education through the interpretation of medical reports and training for foster care team members on the special health care needs of children and youth in foster care.

2. Berkeley High School and Berkeley Technology Academy Health Center Programs: Provides clinical and health education services to adolescents attending Berkeley High School and Berkeley Technology Academy.

3. School Linked Health Services Program (Measure A Funding): Increases the capacity of Berkeley Unified School District to meet the health, medical, and dental needs of K-5 students, and to create the infrastructure to more effectively perform public health surveillance for communicable diseases, promote school connectedness, and reduce chronic absenteeism.

4. Tobacco Prevention Program: Provides tobacco cessation services, enforcement of tobacco retail licensing requirements and youth prevention education.

Revenue Grant Agreements: Funding Support from Alameda County to CONSENT CALENDAR Conduct Public Health Promotion, Protection, and Prevention Services May 9, 2023

BACKGROUND
The City of Berkeley receives funding from many sources annually to complete work related to improving the health of the community. As a local health jurisdiction, the City receives specific funding through Alameda County to meet core public health objectives.

The Public Health Division in Health, Housing, and Community Services is committed to providing services to the community to promote healthy environments and prevent the spread of disease.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
These funds provide necessary revenue to support vital services related to the City of Berkeley’s mandates as a local health jurisdiction. They also support the Department’s work to reduce health inequities in Berkeley and improve the health of our community.

ALTERNATIVE ACTIONS CONSIDERED
Staff did not identify an alternative action consistent with the City’s goals of advancing public health and social and racial equity.

CONTACT PERSON
Janice Chin, Manager, Public Health Division, HHCS (510) 981-5121 Attachments:
1: Resolution: Foster Care Program
2: Resolution: Berkeley High School and Berkeley Technology Academy Health Center Programs
3: Resolution: School Linked Health Services Program (Measure A Funding) 4: Resolution: Tobacco Prevention Program

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT WITH ALAMEDA COUNTY FOR THE FOSTER CARE

PROGRAM TO PROVIDE CHILD HEALTH AND DISABILITY PREVENTION AND

HEALTH CARE PROGRAM FOR CHILDREN IN FOSTER CARE PROGRAMMING WHEREAS, the City of Berkeley Department of Health, Housing & Community Services, Public Health Division (HHCS/PHD), is committed to insuring that Berkeley children in foster care receive the full scope of preventive health services; and WHEREAS, the HHCS/PHD provides a broad range of needed Public Health program services to the community; and
WHEREAS, the HHCS/PHD works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the HHCS/PHD seeks to eliminate health inequities; and WHEREAS, the HHCS/PHD should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to Alameda County for Fiscal Year 2024 funding for the Foster Care Program to meet our mandate so that Berkeley children in foster care receive the full scope of Child Health and Disability Prevention Program preventive health services, to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $96,500; and implement the projects and appropriation of funding for related expenses, subject to securing the grant.

Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT WITH ALAMEDA COUNTY FOR THE BERKELEY HIGH

SCHOOL AND BERKELEY TECHNOLOGY ACADEMY HEALTH CENTER PROGRAMS WHEREAS, the City of Berkeley Department of Health, Housing & Community Services, Public Health Division (HHCS/PHD), is committed to providing health services and health education to adolescents attending Berkeley High and Berkeley Technology Academy; and
WHEREAS, the HHCS/PHD provides a broad range of needed Public Health program services to the community; and
WHEREAS, the HHCS/PHD works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the HHCS/PHD seeks to eliminate health and educational inequities; and WHEREAS, the HHCS/PHD should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to Alameda County for Fiscal Year 2024 funding for the Berkeley High School and Berkeley Technology Academy Health Center Programs to provide health services and health education to adolescents attending Berkeley High and Berkeley Technology Academy to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $181,208; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT WITH ALAMEDA COUNTY FOR THE SCHOOL LINKED

HEALTH SERVICES (MEASURE A) PROGRAM
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services, Public Health Division (HHCS/PHD), is committed to increasing the capacity of Berkeley Unified School District to meet the health, medical and dental needs of students, and to create the infrastructure to more effectively perform public health surveillance and enforcement functions for communicable diseases and disease outbreaks; and WHEREAS, the HHCS/PHD provides a broad range of needed Public Health program services to the community; and
WHEREAS, the HHCS/PHD works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the HHCS/PHD seeks to eliminate health and educational inequities; and WHEREAS, the City of Berkeley should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to Alameda County for Fiscal Year 2024 funding for the School Linked Health Services Program (Measure A Funding) to increase the capacity of the Berkeley Unified School District to meet the health, medical and dental needs of students, and to create the infrastructure to more effectively perform public health surveillance and enforcement functions for communicable diseases and disease outbreaks, to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $200,011; and implement the projects and appropriation of funding for related expenses, subject to securing the grant.

Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###–N.S.

GRANT AGREEMENT WITH ALAMEDA COUNTY FOR THE TOBACCO

PREVENTION PROGRAM
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services, Public Health Division (HHCS/PHD), is committed to providing tobacco cessation services, enforcement of tobacco retail licensing requirements and youth prevention education; and
WHEREAS, the HHCS/PHD provides a broad range of needed Public Health program services to the community; and
WHEREAS, the HHCS/PHD works to promote healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, the HHCS/PHD seeks to eliminate health inequities; and WHEREAS, the HHCS/PHD should seek outside funding wherever possible to fund vital health services.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to Alameda County for Fiscal Year 2024 funding for the Tobacco Prevention Program: to provide tobacco cessation services, enforcement of tobacco retail licensing requirements and youth prevention education, to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $78,960; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Accept California Strengthening Public Health Initiative Funds from the State of California

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to accept grant funds and to execute any resultant revenue agreement, any amendments, and extensions from the California Department of Public Health’s (CDPH) Strengthening Public Health Initiative in the projected amount of $650,928. This funding is to be utilized from December 1, 2022 through November 30, 2027.

FISCAL IMPACTS OF RECOMMENDATION
The City of Berkeley will receive funds in the expected amount of $130,186.00 annually from the State of California to be utilized for FY 2024 through the first half of FY 2028.

This grant is not included in the adopted FY 2024 budget. Funding is subject to appropriation in the FY 2024 – FY 2028 budget(s) in the Operating Grants – Federal Fund (Fund 301). There is no match requirement for this funding.

CURRENT SITUATION AND ITS EFFECTS
On December 4, 2022, CDPH received a Notice of Award (NOA) from Centers for Disease Control and Prevention (CDC) for the California Strengthening Public Health Initiative (CASPHI). CDPH has allocated funds to local health jurisdictions to support the strengthening of public health infrastructure. The formula-based allocation is designed to emphasize a focus on equity based on three weighted inputs: 30% population, 35% race/ethnicity, and 35% poverty. These inputs are calculated using hybrid weighting that incorporates the proportion of the total statewide population (at 30%) and the percentage of the total LHJ population (at 70%) for which these inputs apply.

This grant will expand and enhance the public health workforce to prioritize equity by identifying and addressing health disparities that disproportionately impact underserved and higher-risk communities.

Accept California Strengthening Public Health Initiative Funds CONSENT CALENDAR from the State of California MAY 9, 2023

The California Strengthening Public Health Initiative Grant is a Strategic Plan Priority Project, advancing our goals to champion and demonstrate social and racial equity, and advancing our goal to attract and retain a talented and diverse City government workforce.

BACKGROUND
The City of Berkeley receives funding from many sources annually to conduct efforts towards improving the health of the community and addressing health disparities affecting disproportionately impacted populations that are higher risk and underserved, including racial and ethnic groups, and those experiencing socioeconomic disparities.

As a local health jurisdiction, the City is entitled to specific State funding to meet core public health objectives. The Public Health Officer Unit, within the HHCS Office of the Director, is committed to providing essential services to the community to prevent the spread of disease and to promote healthy, equitable environments.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
Accepting these funds will allow the City to grow its infrastructure for public health.

ALTERNATIVE ACTIONS CONSIDERED
None.

CONTACT PERSON
Lisa Hernandez, MD, MPH, Public Health Officer, HHCS, (510) 981-5308 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

ACCEPTING OF STATE OF CALIFORNIA STRENGTHENING PUBLIC HEALTH

INITIATIVE FUNDS
WHEREAS, the City of Berkeley has been a public health jurisdiction for more than one hundred years; and
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services works to promote healthy, equitable environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and WHEREAS, in recognition of public health infrastructure needs throughout California the CDC awarded CDPH funds for the California Strengthening Public Health Initiative; and WHEREAS, as a public health jurisdiction, the City is eligible to receive an allocation of California Strengthening Public Health Initiative funds.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that City Manager or her designee is hereby authorized to accept grant funds, submit grant agreements to the State of California, and execute any resultant revenue agreements and amendments for the California Strengthening Public Health Initiative for an amount of $650,928 for Fiscal Year 2024 through the first half of Fiscal Year 2028. Funds will be expended from ERMA account 301-51-501-503-0000-000-451- various and revenue will be received in 301-51-501-503-0000-000-000-431110-. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

2180 Milvia Street  Berkeley  CA  94704  TEL: (510) 981-6800  TTY: (510) 981-6830  FAX: (510) 981-6860 WEB: www.CityofBerkeley.info/hr  E-MAIL: [email protected] Office of the City Manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Aram Kouyoumdjian, Director, Human Resources Subject: Establish Classification and Salary: Electrical Supervisor and Communications Supervisor

RECOMMENDATION
Adopt two Resolutions:

1. To establish the represented classification of Electrical Supervisor with a monthly salary range of $9,666.8000 - $10,882.1055 effective May 9, 2023.

2. To establish the represented classification of Communications Supervisor with a monthly salary range of $9,666.8000 - $10,882.1055 effective May 9, 2023.

FISCAL IMPACTS OF RECOMMENDATION
The total fiscal impact will be $42,006. The cost of the new positions is $466,946 ($233,473 for each), and the Department will be removing the current vacant positions of Senior Electrical Supervisor ($214,242) and Electrician ($210,698), for a total of $424,940, from the fiscal year 2023-2024 budget. The cost will be funded by the General Fund, Equipment Replacement, Equipment Maintenance, Streetlight, State Transportation Tax, and Measure BB (existing Public Works Department budget).

CURRENT SITUATION AND ITS EFFECTS
Establishing this classification advances our Strategic Plan Priority goals to be a customer-focused organization that provides excellent, timely, easily-accessible service and information to the community and to attract and retain a talented and diverse City government workforce.

BACKGROUND
The Facilities Division of Public Works is responsible for maintaining, repairing, and installing the City’s electrical and communications assets including, but not limited to, traffic signals, controllers, battery backup systems, street lights, building electrical, generators, Marina electrical, radios, sewer lift stations, and ethernet. It is the only

maintenance division at the Corporation Yard without working supervisors. Having frontline supervisors in these groups will allow for better communication and decision processes with internal and community partners. It also aligns with all other divisions within Public Works, and creates promotional opportunities within the unit.

The new classifications establish working supervisor positions in the Electrical and Communications Units. These positions are separate from the current Lead positions, in that the Lead Positions provide leadership over performing work, but do not have personnel supervisory responsibilities.

As background, the Senior Electrical Supervisor is in Local One and the job class specification does not allow the position to do hands-on electrical work, only serve in a supervisory and administrative role. Public Works recruited for a Senior Electrical Supervisor in early 2022, and the most qualified candidate was an internal candidate who declined the position because of the extreme shortage of journey-level electricians in the division. There were no qualified external candidates. An additional retirement in September 2022 resulted in only 3 electricians for the entire City.

Currently, the Electrical Unit has 11 Full Time Equivalent (FTE) positions (7 of which are currently vacant) and would like to add the new classification of Electrical Supervisor only. This would be an internal recruitment and the vacancy resulting from the internal promotion would be removed from the budgeted positions. The change is illustrated in the proposed organization chart for the Communications Unit of the Facilities Division of Public Works (Attachments 3 and 4).

Currently, the Communications Unit has 4 Full Time Equivalent (FTE) positions and would like to add a new position for this classification. The change is illustrated in the proposed organization chart for the Communications Unit of the Facilities Division of Public Works (Attachments 3 and 4).

A salary survey of surrounding agencies demonstrates that the proposed salary range is within market for surrounding agencies including the cities of Oakland, Santa Rosa, Richmond, and San Francisco. However, the final salary range was determined by examining internal alignment between the Lead classification that the Supervisor oversees, and the Facilities Superintendent classification that oversees the Supervisor.

The recommended salary range provides an 11% differential above a Lead classification and a 16% differential below the Facilities Superintendent, which aligns with classification and compensation industry practices. The City’s Budget Office has already approved the fiscal impacts of the new classifications, and is in the process of confirming the new FTEs. There are sufficient funds available in the baseline budgets.

The Personnel Board discussed and voted at the March 6, 2023 meeting to present this classification for City Council approval (Vote: Ayes - Dixon, Karpinski, Lacey, O’Loughlin, Wenk; Noes – None; Abstain – None; Absent – Bartlow, Gilbert).

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
It has been the policy of the City to create the necessary classification and salary schedule to accommodate new duties and responsibilities, reflect programmatic changes, maintain competitive salaries, and when applicable, comply with regulatory requirements.

ALTERNATIVE ACTIONS CONSIDERED
If the new classifications are not approved, the Human Resources and Public Works departments will continue to recruit for a Senior Electrical Supervisor under the current job class specification.

CONTACT PERSON
Aram Kouyoumdjian, Director of Human Resources, 981-6801 Attachments:

1. Resolution – Electrical Supervisor
Exhibit A – Job Class Specification – Electrical Supervisor

2. Resolution – Communications Supervisor
Exhibit A – Job Class Specification – Communications Supervisor

3. Current Organizational Chart

4. Proposed Organizational Chart

RESOLUTION NO. ##,###-N.S.

CLASSIFICATION: ELECTRICAL SUPERVISOR
WHEREAS, the Human Resources Department maintains the Classification and Compensation plan for the City of Berkeley; and
WHEREAS, the Public Works Department has requested the Human Resources Department establish the classification of Electrical Supervisor; and WHEREAS, the Human Resources Department has completed a classification review; and
WHEREAS, the Personnel Board recommended on March 6, 2023 to establish the classification of Electrical Supervisor with a monthly salary range of $9,666.8000 - $10,882.1055; and
WHEREAS, funding is provided by Streetlight, State Transportation Tax, and Measure BB.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that Classification for Electrical Supervisor is established, with a salary range and classification specification as shown in Exhibit A, effective May 9, 2023. [Exhibit A: Electrical Supervisor, Classification Specification and Salary Schedule]

Exhibit A
Electrical Supervisor Class Code:

XXXX

CITY OF BERKELEY
Established Date: May XX 2023

SALARY RANGE
$55.7700 - $62.7814 Hourly
$4,461.6000 - $5,022.5102 Biweekly
$9,666.8000 - $10,882.1055 Monthly
$116,001.6000 - $130,585.2662 Annually
DESCRIPTION:

DEFINITION
Supervisory position that oversees, plans, organizes and directs the work of several crews performing electrical installation, maintenance and repair work; performs related work as assigned.

CLASS CHARACTERISTICS
This is the working Supervisory level in electrical installation, maintenance and repair work.

Incumbents supervise, plan, organize, schedule, assign and direct the work of several crews and provide technical assistance as necessary.

EXAMPLES OF DUTIES:

The following list of duties describes the various types of work that may be performed and the level of technical complexity of the assignment(s), and is not intended to be an all-inclusive list.

1. Supervise, plans, organizes, schedules and assigns the work of several crews engaged in installation, maintenance and repair work on a wide variety of electrical and electronic equipment used in street lighting, traffic signal control, inside and field wiring, irrigation pumps and motors, HVAC, telephone systems and related electrical systems and equipment;

2. Exercises general supervision over employees as necessary. Train employees on policies, procedures and performance standards; monitor work assignments and measure performance;

3. Instructs and provides for the training of crew members in work methods, use of tools and equipment and relevant safety precautions and ensures that safety standards are being utilized;

4. Inspects job sites as needed to determine work required and measure the performance of Electricians;

5. Estimates personnel, material and equipment requirements for assigned jobs;

6. Provides technical assistance to crews in resolving difficult problems encountered;

7. Prepares and maintains a variety of reports and records, including timecards, worksheets, accident reports, maintenance requests, etc.;

8. Coordinates with Electrical Parts Technician for orders and maintains an adequate inventory to accomplish assigned jobs;

9. Manages work orders and services requests; creates, closes, updates, reassigns as necessary;

10. Conducts safety meetings; coordinates activities with other affected divisions; assist in the development of division budget; track and monitor labor and material expenditures;

11. Participates in meetings as required; responds to emergency situations as necessary;

12. Responds to questions from the public including contractors for private projects;

13. Performs related duties as assigned.

KNOWLEDGE AND ABILITIES:

Note: The level and scope of the knowledge and skills listed below are related to job duties as defined under Class Characteristics.

Knowledge of:

1. Principles, methods, tools, materials and equipment used in the electrical trade;

2. Techniques of lead direction, including planning, assigning and monitoring work and supervising work performance of journey level employees;

3. Safe work methods and safety practices pertaining to the work;

4. Operation and maintenance of a wide variety of equipment and hand and power tools used in the work;

5. Relevant codes and regulations;

6. Computer applications related to the work.

7. Principles and practices of effective employee supervision, including selection, training, work evaluation and participation in the City’s progressive discipline process; Skill in:

1. Supervising, planning, estimating, coordinating, and scheduling the work of several crews;

2. Preparing and maintaining a variety of accurate written records and reports pertaining to the work;

3. Reading and interpreting plans, schematics, specifications and manuals;

4. Operating and maintaining equipment and tools used in the field;

5. Establishing and maintaining effective working relationships with those encountered in the course of the work;

6. Identifying and implementing effective courses of action to complete assigned work;

7. Coordinating crew assignments with other divisions, departments and agencies.

MINIMUM QUALIFICATIONS:

A TYPICAL WAY OF GAINING THE KNOWLEDGE AND SKILLS OUTLINED ABOVE IS:

Equivalent to completion of high school and five (5) years increasingly responsible journey level experience as a City of Berkeley Electrician.

OTHER REQUIREMENTS

1. Must possess a valid class "B" California driver's license and have a satisfactory driving record;

2. Must be willing to work out of doors in all weather conditions and to work with exposure to potentially hazardous substances, with proper protection;

3. Must possess sufficient strength and stamina to lift and carry objects weighing up to 80 pounds;

4. Must be willing to work from aerial lifts and underground in confined spaces and to work standby, off hours, and overtime in emergency situations;

5. Must possess good color vision.

CLASSIFICATION HISTORY:

Established Date: May XX 2023

RESOLUTION NO. ##,###-N.S.

CLASSIFICATION: COMMUNICATIONS SUPERVISOR
WHEREAS, the Human Resources Department maintains the Classification and Compensation plan for the City of Berkeley; and
WHEREAS, the Public Works Department has requested the Human Resources Department establish the classification of Communications Supervisor; and WHEREAS, the Human Resources Department has completed a classification review; and
WHEREAS, the Personnel Board recommended on March 6, 2023 to establish the classification of Communications Supervisor with a monthly salary range of $9,666.8000 - $10,882.1055; and
WHEREAS, funding is provided by General Fund, Equipment Replacement, Equipment Maintenance.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that Classification for Communications Supervisor is established, with a salary range and classification specification as shown in Exhibit A, effective May 9, 2023. [Exhibit A: Communications Supervisor, Classification Specification and Salary Schedule]

Exhibit A
Communications Supervisor Class Code:

XXXX

CITY OF BERKELEY
Established Date: May XX 2023

SALARY RANGE
$55.7700 - $62.7814 Ho
urly
$4,461.6000 - $5,022.5102 Biweekly
$9,666.8000 - $10,882.1055 Monthly
$116,001.6000 - $130,585.2662 Annually
DESCRIPTION:

DEFINITION
Supervisory position that oversees, plans, organizes and directs the work of Communications Technicians and others performing installation and maintenance of electronic communications and telephone systems; performs related work as assigned.

CLASS CHARACTERISTICS
This is the working Supervisory level in electronic communications installation and maintenance work.

Incumbents Supervise, plan, organize, schedule, assign and direct the work of staff and provide technical assistance as necessary.

EXAMPLES OF DUTIES:

The following list of duties describes the various types of work that may be performed and the level of technical complexity of the assignment(s), and is not intended to be an all-inclusive list.

1. Supervises, plans, organizes, schedules and assigns the work of staff engaged in electronic communications installation, maintenance and repair work, including, but not limited to, radio transmitting, receiving and relay equipment, alarm, audio and video systems, telephone and data communications systems and related electronic systems and equipment;

2. Exercises general supervision over employees as necessary. Train employees on policies, procedures and performance standards; monitor work assignments and measure performance;

3. Instructs and provides for the training of staff in work methods, use of a variety of specialized test instruments, tools and equipment and applicable safety precautions;

4. Inspects job sites to determine work required and measure the performance of Communications Technicians;

5. Estimates personnel, material and equipment requirements for assigned jobs; orders materials and

schedules jobs;

6. Provides technical assistance to staff in resolving difficult problems encountered;

7. Prepares and maintains a variety of reports and records, including timecards, worksheets, accident reports, FCC license maintenance requests, etc.;

8. Orders and maintains an adequate inventory to accomplish assigned jobs;

9. Meets with user departments to help them to address their needs; responds to questions and complaints;

10. Ensures a timely preventative maintenance program is carried out on all existing systems; identifies equipment obsolescence, recommends replacement equipment when needed; researches system needs, designs systems as necessary, prepares technical specifications when needed for new or replacement equipment or systems;

11. Maintains communications with vendors to resolve equipment problems; remains current on modifications and repair data and on information on technical advances;

12. Reviews and inspects work upon completion to assure work meets all specifications and regulations that are applicable to the work; inspects quality of work and makes sure all work is completed to the satisfaction of user departments;

13. Ensures that appropriate safety devices and equipment are being utilized;

14. Conducts safety meetings; coordinates activities with other affected divisions; assist in the development of division budget; track and monitor labor and material expenditures;

15. Represents the City at meetings of radio frequency coordinating organizations; participates in the radio frequency coordination process to protect valuable existing frequencies from interference, as well as to obtain required new frequencies to meet the needs of the City; communicates with neighbor governmental agencies when necessary to coordinate radio communication or telecommunication needs with other public safety service providers;

16. Assist in the development of division budget; track and monitor labor and material expenditures;

17. Participates in meetings as required;

18. Responds to emergency situations as necessary;

19. Coordinates with Electrical Parts Technician for orders and maintains an adequate inventory to accomplish assigned jobs;

20. Manages work orders and services requests; creates, closes, updates, reassigns as necessary;

21. Participates in meetings as required; responds to emergency situations as necessary;

22. Performs related duties as assigned.

KNOWLEDGE AND ABILITIES:

Note: The level and scope of the knowledge and skills listed below are related to job duties as defined under Class Characteristics.

Knowledge of:

1. Principles and practices of design, maintenance, installation, repair and modification of electronic communications systems and equipment;

2. Methods, tools and equipment and instruments used in electronic communications systems maintenance and repair work;

3. Techniques of lead direction, including planning, assigning and monitoring work and supervising work performance of journey level employee;

4. Safe work methods and safety practices pertaining to the work;

5. Operation and maintenance of a wide variety of equipment and hand and power tools used in the work;

6. Applicable Federal Communication Commission codes and regulations;

7. Computer applications related to the work;

8. Principles and practices of effective employee supervision, including selection, training, work evaluation and participation in the City’s progressive discipline process;

9. Shop mathematics, including algebra, geometry and trigonometry.

Skill in:

1. Supervising, planning, estimating, coordinating, and scheduling the work of staff;

2. Preparing and maintaining a variety of accurate written records and reports pertaining to the work;

3. Reading and interpreting plans, schematics and specifications and manuals;

4. Operating and maintaining instruments, equipment and tools used in the field;

5. Establishing and maintaining effective working relationships with those encountered in the course of the work;

6. Explaining technical concepts regarding specialized communication equipment in understandable lay terms; and designing systems as needed;

7. Identifying and implementing effective courses of action to complete assigned work;

8. Coordinating assignments with other divisions, departments and agencies.

MINIMUM QUALIFICATIONS:

A TYPICAL WAY OF GAINING THE KNOWLEDGE AND SKILLS OUTLINED ABOVE IS:

Equivalent to graduation from high school and five (5) years of increasingly responsible experience in

the installation, repair and maintenance of electronic communications systems as a City of Berkeley Communications Technician. Experience in the repair and maintenance of GE or Motorola mobile and portable two-way radio systems and data communications hardware is desirable.

OTHER REQUIREMENTS
Must possess a valid California driver's license and have a satisfactory driving record. Must possess sufficient strength and stamina to lift and carry objects weighing up to 50 pounds. Must be willing to work off-hours, standby, and overtime in emergency situations. Must possess good color vision. Must possess a valid FCC General Radio-Telephone Operators license at time of appointment.

CLASSIFICATION HISTORY:

Established Date: May xx, 2023

Attachment 3: Current Electrical and Communications Organizational Chart 15 Positions
Facilities
Superintendent
Senior Electrical
Supervisor
Electrical Lead
Facilities
Electrician
Electrician
Electrical Lead
Street Lights
Electrician
Electrician
Electrical Lead
Traffic Signals
Electrician
Electrician
Electrician
Communications
Lead
Communications
Technician
Communications
Technician
Communications
Technician
Electrical
Warehouse
Specialist

Attachment 4: Proposed Electrical and Communications Organizational Chart 16 Positions
Facilities
Superintendent
Electrical
Supervisor
Electrical Lead
Facilities
Electrician
Electrician
Electrical Lead
Street Lights
Electrician
Electrician
Electrical Lead
Traffic Signals
Electrician
Electrician
Electrician
Senior Electrical
Supervisor
Communications
Supervisor
Communications
Lead
Communications
Technician
Communications
Technician
Communications
Technician
Electrical
Warehouse
Specialist

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 9, 2023
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Donation: Memorial Bench at Mortar Rock Park in memory of Charles D.

Sooy

RECOMMENDATION
Adopt a Resolution accepting a cash donation in the amount of $3,400 for a memorial bench to be placed at Mortar Rock Park in memory of Charles D. Sooy.

FISCAL IMPACTS OF RECOMMENDATION
The value of a single bench and memorial plaque is $3,400, which covers the purchasing and installation costs performed by the City. The cash donation will be deposited into Parks Tax Fund donation revenue budget code 138-52-542-568-0000- 000-000-481110 and will be appropriated in FY 2023.

CURRENT SITUATION AND ITS EFFECTS
The family of Charles D. Sooy wishes to donate a memorial bench in their memory to be placed at the Mortar Rock Park with a cash donation of $3,400. Per the City’s Park Bench Donation Policy, individuals may donate memorial benches to the City’s parks in selected locations, subject to the approval of the Director of the Parks Recreation & Waterfront Department, and pay for all associated costs, subject to Council disclosure and approval of the gift donation. The Director has determined that the proposed donation complies with the City’s Bench Donation Policy as described in Resolution No. 64,148-N.S. and has approved the donation, subject to Council approval.

BACKGROUND
Benches are placed throughout the City in accordance with the City’s Park Bench Donation Policy approved by Council on July 22, 2008 (Resolution No. 64,148-N.S.).

The City’s Open Governance Ordinance (OGO) requires City Council disclosure and approval of any gift to the City in excess of $1,000 (BMC Section 2.06.150, Ord. 7,166- N.S.)

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The City’s vendor for benches, Dumor, Inc., makes its priority to purchase only sustainably-harvested wood derived from stringently-regulated timber source locations, including California, Oregon, Washington and British Columbia. This policy reduces solid waste volumes in landfills, helps conserve natural resources and limits the

Donation: Memorial Bench at Mortar Rock Park – Charles D. Sooy CONSENT CALENDAR May 9, 2023

environmental effects resulting from the extraction of virgin materials. The benches therefore comply with the City’s environmentally preferable purchasing policy, specifically section 3.7 Forest Conservation.

CONTACT PERSON
Bruce Pratt, Parks Superintendent, 510-981-6620
Attachments:
1: Resolution

RESOLUTION NO. xx,xxx-N.S.

DONATION: MEMORIAL BENCH AT MORTAR ROCK PARK IN MEMORY OF CHARLES D. SOOY
WHEREAS, on July 22, 2008, Council adopted the Park Bench Donation Policy (Resolution No. 64,148-N.S.); and
WHEREAS, the City’s Open Governance Ordinance (OGO) requires City Council disclosure and approval of any gift to the City in excess of $1,000 (BMC Section 2.06.150, Ord. 7,166-N.S.); and
WHEREAS, the family of Charles D. Sooy wishes to donate a memorial bench in their memory to be placed at Mortar Rock Park with a cash donation of $3,400; and WHEREAS, per the City’s Park Bench Donation Policy, individuals may donate memorial benches to the City’s parks in selected locations, subject to the approval of the Director of the Parks Recreation & Waterfront Department, and pay for all associated costs, subject to Council disclosure and approval of the gift donation; and WHEREAS, the Director has determined that the proposed donation complies with City’s Bench Donation Policy as described in Resolution No. 64,148-N.S. and has approved the proposed donation; and
WHEREAS, the cash donation will be deposited into Marina Fund donation revenue budget code 608-52-544-591-0000-000-000-481110 and will be appropriated in FY 2023.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that a cash donation in the amount of $3,400 for a memorial bench to be placed at Mortar Rock Park in memory of Charles D. Sooy is hereby accepted.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/manager

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Amendments to Contract No. 32100138 with AnchorCM, and Contract No. 32100144 with Park Engineering, Inc. for On-Call Waterfront Project and Construction Management Services

RECOMMENDATION
Adopt two Resolutions authorizing the City Manager to execute amendments to Contract No. 32100138 with AnchorCM, and Contract No. 32100144 with Park Engineering, Inc., for on-call waterfront project and construction management Services by increasing the contract amount by $1,000,000 and duration by twelve months each, from June 30, 2024 through June 30, 2025, for a total not-to-exceed amount of $2,000,000 each.

FISCAL IMPACTS OF RECOMMENDATION
Funding for the consultant contracts is anticipated to come from several sources:

Measure T1 (Fund 511); outside grants (county, regional, state, transportation, etc.); Capital Improvement Funds (Fund 501); and other sources as they become identified.

Funding for these on-call contracts are subject to appropriation in future fiscal years based on the department’s needs as projects are developed.

CURRENT SITUATION AND ITS EFFECTS
The City manages a list of on-going waterfront capital projects that need to be constructed within the next three years per the requirements of the funding sources comprised of Measure T1, Capital Improvement Funds, and outside grants. Some of the upcoming waterfront construction projects include:
 Dock D&E Replacement
 Tom Bates Regional Sports Complex – Community Fieldhouse Complex and Sports Field Development
 Cesar Chavez Park Restroom (on Spinnaker Way)
 K-Dock Restroom Renovation
 Projects from the $15 million State Surplus Allocation of 2021 The current not-to-exceed contract amounts for the these two on-call professional consultant firms are projected to be depleted by June 30, 2023. In order to complete

Amendment to Contract No. 32100138 (AnchorCM) CONSENT CALENDAR And Contract No. 32100144 (Park Engineering) May 9, 2023

these projects in a timely manner, staff recommends increasing the length of time on the contracts by 12 months and increasing the contract authority by $1,000,000 each.

BACKGROUND
On October 29, 2020, the City issued a Request for Qualifications (RFQ) for on-call waterfront project and construction management services (Specification No. 21-11424- C). The City received Statements of Qualifications (SOQs) from eleven professional consultant firms. After evaluation of the SOQs by the review panel, the City selected two firms: AnchorCM, and Park Engineering, Inc. On March 9, 2021, Council authorized a $1,000,000 contract for on-call waterfront project and construction management services with AnchorCM, and Park Engineering, respectively, for the period April 1, 2021 through June 30, 2024 (Resolutions No. 69,744-N.S., and 69,745-N.S.).

Every three to four years, the Department of Parks, Recreation, and Waterfront (PRW) conducts a competitive Request for Qualifications process (RFQ) for On-Call services.

This reduces the need for multiple annual RFQ processes and reduces the time it takes to complete a project, sometimes by up to two years. The next RFQ process will be conducted in FY2025.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The execution of these contract amendments will help ensure successful completion of waterfront capital improvement projects that will incorporate the sourcing of sustainable and renewable resources used in construction projects, as well as complying with all regulatory agency requirements such as Bay Conservation Development Commission, Fish and Wildlife, Army Corp of Engineers, and Regional Water Control Board. This promotes environmental sustainability and meets the Strategic Plan goal of providing state-of-the-art, well-maintained infrastructure, amenities, and facilities.

RATIONALE FOR RECOMMENDATION
The two on-call project and construction management firms have the required expertise to help ensure successful completion of waterfront capital improvement projects and to support the City’s on-going capital program needs, and complement the personnel and capacity available in the Parks, Recreation and Waterfront Departments. City does not have sufficient resources to provide these services.

ALTERNATIVE ACTIONS CONSIDERED
None

CONTACT PERSON
Scott Ferris, Director, Parks Recreation & Waterfront, (510) 981-6711 Nelson Lam, Supervising Civil Engineer, PRW, (510) 981-6395 Attachments:
1: Resolution: AnchorCM
2: Resolution: Park Engineering Inc.

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32100138 AMENDMENT: ANCHORCM FOR ON-CALL

WATERFRONT PROJECT AND CONSTRUCTION MANAGEMENT SERVICES WHEREAS, on March 9, 2021 by Resolution No. 69,744-N.S. the City Council authorized Contract No. 32000138 with AnchorCM in an amount not-to-exceed $1,000,000 for on- call waterfront project and construction management services for various Berkeley Waterfront capital improvement projects through June 30, 2024; and WHEREAS, City does not have sufficient resources to provide these services; and WHEREAS, the current contract not-to-exceed amount is projected to be depleted by June 30, 2023 and the City has need of AnchorCM’s continued consultant services through June 30, 2025; and
WHEREAS, funding for the consultant contracts is anticipated to come from several sources: Measure T1 (Fund 511); outside grants (county, regional, state, transportation, etc.); Capital Improvement Funds (Fund 501); and other sources as they become identified. Funding for these on-call contracts are subject to appropriation in future fiscal years based on the department’s needs as projects are developed; and NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute an amendment for Contract No. 32100138 with AnchorCM for on-call waterfront project and construction services, increasing the amount by $1,000,000 for a revised contract amount not to exceed $2,000,000, and extending the contract to June 30, 2025.

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32100144 AMENDMENT: PARK ENGINEERING FOR ON-CALL

WATERFRONT PROJECT AND CONSTRUCTION MANAGEMENT SERVICES WHEREAS, on March 9, 2021 by Resolution No. 69,745-N.S. the City Council authorized Contract No. 32100144 with Park Engineering, Inc. in an amount not-to-exceed $1,000,000 for on-call waterfront project and construction management services for various Berkeley Waterfront capital improvement projects through June 30, 2024; and WHEREAS, City does not have sufficient resources to provide these services; and WHEREAS, the current contract not-to-exceed amount is projected to be depleted by June 30, 2023 and the City has need of Park Engineering, Inc.’s continued consultant services through June 30, 2025; and
WHEREAS, funding for the consultant contracts is anticipated to come from several sources: Measure T1 (Fund 511); outside grants (county, regional, state, transportation, etc.); Capital Improvement Funds (Fund 501); and other sources as they become identified. Funding for these on-call contracts are subject to appropriation in future fiscal years based on the department’s needs as projects are developed; and NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute an amendment for Contract No. 32100144 with Park Engineering, Inc. for on-call waterfront project and construction management services for capital improvement projects, increasing the amount by $1,000,000 for a revised contract amount not to exceed $2,000,000, and extending the contract to June 30, 2025.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http;//berkeleyca.gov

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Contract: Elavon, Inc. for online credit card payment processing transaction services for the Recreation Division’s online registration system

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract with Elavon for online credit card payment processing transaction services for the Recreation Division’s online registration system, for an amount not to exceed $360,000 for the term commencing on or about June 1, 2023, through May 31, 2027.

FISCAL IMPACTS OF RECOMMENDATION
Funding for this contract is available in the FY 2023 and FY 2024 Camps Fund (Fund 125) budget and General Fund (Fund 011) budget. The remainder is subject to appropriation in future fiscal years in the Camps Fund (Fund 125) and General Fund (Fund 011).

CURRENT SITUATION AND ITS EFFECTS
The City’s Recreation Division uses CivicRec software to manage all online registration for recreation programs, picnic site and court rentals, afterschool programs, swim lessons and lap swim, sports field reservations, and camps.

In September of 2021, the City entered into a contract with Elavon to provide third-party credit card processing. Elavon, a subsidiary of US Bank, is one of the State of California’s two contracted credit card processors via a competitive bid process. Elavon processes payments for 80% of the state’s entities covering approximately 6,000 organizations. Elavon is also a payment gateway that will integrate with CivicRec software.

In June of 2022, the State entered into a new contract1 with Elavon that streamlines how Elavon contracts with local agencies. With the new contract, local agencies can now contract with Elavon as Local Authorized Users, which allows them to use lower pricing negotiated with the State, and provides for continuity of payment gateway services with CivicRec.

Piggybacking on the state contract satisfies the City’s competitive bidding requirements. 1 The State of California contract with Elavon is available at:
https://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ_CTR_SUP_CMP.GBL?Page=ZZ_CTR_SUP_PG&Action=U&SET ID=STATE&CNTRCT_ID=5-22-70-22-01

Contract: Evalon, Inc.for Recreation Online Registration Credit Card Processing CONSENT CALENDAR May 9, 2023

The new State contract with Elavon keeps intact substantially the same fees for service, with the addition of a $5 per occurrence fee for charge backs. The PRW Department has reviewed its charge back history and confirms that this will not have a significant impact on the City.

BACKGROUND
On December 21, 2018, the City of Berkeley entered into a contract with CivicPlus, Inc. for CivicRec online registration services, requiring integration with a third-party credit card transaction payment processor.

On September 14, 2021, Council adopted Resolution No. 70,006-N.S. to authorize a contract with Elavon for online credit card processing transaction services for the Recreation Division’s online registration system.

The City of Berkeley Parks, Recreation and Waterfront Department (PRW) provides a wide range of recreation facilities, programs, classes, and events for Berkeley resident and non- resident community members. The City operates two (2) swimming pools, four (4) community centers, eleven (11) sports fields, fifty-two (52) parks, three (3) remote residential camp sites, and one (1) skate park. The City depends on our online recreation registration programs to help community members register for activities for families, adults and youth, including after- school programs, day camps, classes, residential camps, special events, sports, and swimming. In addition, PRW offers tennis court, picnic site, camp and field rentals.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
In addition to time savings for residents, paying online via credit card has substantial environmental benefits compared to the alternative of driving to a site, completing paper-based transactions, paying via cash or check, then processing that payment and driving it to the Treasury and then to the bank.

RATIONALE FOR RECOMMENDATION
Piggybacking onto Evalon’s competitive bidding process to execute a contract with the State provides a cost-effective and timely solution and ensures that Berkeley residents can continue to register and pay online for City of Berkeley Recreation programs, camps, classes, and rentals.

ALTERNATIVE ACTIONS CONSIDERED
None

CONTACT PERSON
Scott Ferris, Director, PRW, 510-981-6700
Christina Erickson, Deputy Director, PRW, 510-981-6703
Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: ELAVON, INC. FOR RECREATION ONLINE REGISTRATION CREDIT

CARD PROCESSING
WHEREAS, the City of Berkeley needs to procure new payment processing services to continue processing online credit card transactions for registration for camps, recreational programs and reservations for facilities at various locations; and WHEREAS, on December 21, 2018, the City of Berkeley entered into a contract with CivicPlus, Inc. for online registration services, requiring integration with a third-party credit card transaction payment processor; and
WHEREAS, on September 14, 2021, the City of Berkeley entered into a Contract with Elavon to provide third-party credit card processing via a piggyback contract with the State of California Department of General Services; and WHEREAS, on May 31, 2023 the current contract will expire and the City has a need to continue providing third-party credit card processing services; and WHEREAS, Elavon has a new streamlined contract with the State of California that allows for Local Authorized Users to join to the agreement; and piggybacking on this competitively bid agreement meets City of Berkeley competitive bidding requirements and allows the City to benefit from the State’s lower pricing; and WHEREAS, funding for this contract is available in the FY 2023 and FY 2024 Camps Fund (Fund 125) budget and General Fund (Fund 011) budget. The remainder is subject to appropriation in future fiscal years in the Camps Fund (Fund 125) and General Fund (Fund 011).

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute a contract with Elavon for online credit card payment processing transaction services for the Recreation Division’s online registration system, for an amount not to exceed $360,000 for the term commencing on or about June 1, 2023 through May 31, 2027.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7010 E-Mail: [email protected] Website: http://www.ci.berkeley.ca.us

CONSENT CALENDAR
May 9, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Contract No. 32200098 Amendment: ERA Construction, Inc. for the O&K Docks Electrical Upgrade Project

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to amend Contract No. 32200098 with ERA Construction, Inc. for the O&K Docks Electrical Upgrade Project by adding $138,000 for a total not-to-exceed contract amount of $1,338,000.

FISCAL IMPACTS OF RECOMMENDATION
Funding in the amount of $138,000 for this amendment is available in the FY 2023 budget in the CIP Fund (Fund 501). No other funding is required, and no other projects will be delayed due to this expenditure.

CURRENT SITUATION AND ITS EFFECTS
The contract with ERA Construction, Inc. for the O&K Docks Electrical Upgrade Project was executed on November 2, 2021 for a total amount not to exceed $1,200,000 (Resolution No. 69,951-N.S.).

During construction, unforeseen conditions required that additional work and equipment be performed and procured, such as changes to National Electrical Code for marine environment electrical ground fault protection, increase in prevailing wage rates due to pandemic related electrical component supply chain delays, and additional equipment mounting surfaces in need of replacement. The City has negotiated these change orders with ERA Construction, Inc. This work was not included in the original contract scope, but is necessary to complete the project and to meet the latest building codes for electrical safety.

BACKGROUND
On April 21, 2021, the O&K Docks Electrical Upgrade Project was advertised for competitive bids. On May 18, 2021, two (2) bids were received. Staff reviewed the bid results and the Contractor’s references, and determined that the bid from ERA Construction, Inc. was the lowest responsive and responsible bidder. A contract with

Contract No. 32200098 Amendment: ERA Construction, Inc. for CONSENT CALENDAR O & K Docks Electrical Upgrade Project May 9, 2023
2 ERA Construction, Inc. for the O & K Docks Electrical Upgrades Project was executed on November 2, 2021 for a total amount not to exceed $1,200,000 (Resolution No. 69,951-N.S.)
The electrical systems at O & K Docks at the Berkeley Marina have exceeded their lifespan and need replacement. The electrical systems will be upgraded to current building and safety codes and the load rating at O-Dock will be upgraded from 600AMP to 800AMP to accommodate future demands at the Marina.

This project includes the following components: new dock-mount utility pedestals for electrical and potable water connections with central computerized communication systems and integrated lighting, new dock boxes, new conductor wires, new dock- mount power station (transformers), and new onland switchboard enclosures.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The construction contract includes requirements to comply with the City’s Environmentally Preferable Purchasing Policy. The work will also comply with the conditions contained in the Bay Conservation Development Commission (BCDC) Permit, and City of Berkeley Building Permit.

RATIONALE FOR RECOMMENDATION
The City and ERA Construction, Inc. have negotiated a price within the City’s budget to address these unforeseen conditions. This increase to the contract is necessary to complete current change orders. The City does not have the in-house labor or equipment resources to complete these construction activities.

ALTERNATIVE ACTIONS CONSIDERED
None

CONTACT PERSON
Scott Ferris, Director, Parks Recreation & Waterfront, (510) 981-6700 Nelson Lam, Supervising Civil Engineer, PRW, (510) 981-6395 Attachments:
1: Resolution