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Long-term debt - Long-term debt may be used to finance the acquisition or improvement of land, infrastructure, facilities or equipment for which it is appropriate to spread the costs of such over more than one budget year. Long-term debt may be used to fund capitalized interest, cost of issuance, required reserves and any other financing related costs that may be legally capitalized. Long-term debt should not be used to fund City operating costs.
Short-term debt
- Short-term debt will be considered as an interim source of funding in anticipation of long-term debt. Short-term may be issued for any purpose for which long-term debt may be issued, including capitalized interest and financing-related costs. Short-term debt is also appropriate to address legitimate short-term cash flow requirements during a given fiscal year to fund the operating costs of the City to provide necessary public services. The City will not engage in short-term borrowing solely for the purpose of generating investment income.
Refunding
- Refunding opportunities will be identified by periodic review of outstanding debt obligations. Refunding will be considered when there is a net economic benefit from the refunding.
Non-economic refundings may be undertaken to achieve City objectives relating to changes in covenants, call provisions, operational flexibility, tax status, issuer or other non-economic factors related to the debt.
Method of sale
- Debt is typically issued under either a competitive or a negotiated sale, but also may be sold in a private placement. The City shall have the flexibility to determine which method of sale is appropriate for each debt issuance. Determination of the appropriate method of sale will rest collectively with the City Manager, Finance Director and City Attorney. There are a number of market factors that will affect the success of a debt offering and each should be carefully considered before selecting a method of sale. These factors include, but are not limited to, 1) market perception of the City's credit quality, 2) interest rate volatility, 3) size of the proposed issue, 4) complexity of the proposed issue and 5) competition with other issuers for investor interest (bond supply).
Pooled Financing
- The City may also consider the use of pooled financing as a method of accessing the capital markets. Use of pooled financing will be evaluated collectively by the City Manager, Finance Director and City Attorney on a case-by-case basis.
VII. DEBT CAPACITY
The City is subject to debt capacity limit for its general obligation bonds: 6% of assessed value.
For non-general obligation bonds, determining what the City's debt capacity is at any point in time is difficult. It depends on a number of factors including market conditions, amount of undesignated fund balance in the General Fund, fluctuating cash balances, financial policies, management and staff experience, new or existing revenues to support additional debt and availability of financial consultants to assist in the financial analysis. In the development of this Policy, the goal is to serve as a framework within which the City can evaluate each potential debt issuance.
VIII. PERFORMANCE STANDARDS
The City of Berkeley strives to maintain "investment grade" standings in the municipal market. Below is an Investment Grade Table of the three (3) major rating agencies:
Moody's Investors
Service Inc.
Standard &
Corporation
Poor's Fitch Investors
Service Inc. Definition
Aaa AAA AAA Hiohest ratino assioned Verv
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Strong security
Aa AA AA Very strong security, Only
slightly below the best rating
A A A Average security but more
subject to adverse financial
and economic developments
Baa BBB BBB Adequate capacity to secure
debt. Adverse
developments may affect
ability to meet debt service
requirements.
Note: Mood's use the designation"1" to indicate a greater strength with the "Baa" "A" and "Aa" categories. Standard and Poor's and Fitch use"+" and"-"to indicate relative strength or weakness in the "BBB", "A", and "AA" categories.
IX. RELATIONSHIP OF DEBT TO OTHER CITY POLICIES
A. Relationship of Debt to Capital Improvement Program and Budget The City is committed to long-term capital planning. The City intends to issue debt for the purposes stated in this Policy and to implement policy decisions incorporated in the City's capital budget and the capital improvement plan.
The City will integrate its debt issuances with the goals of its capital improvement program by timing the issuance of debt to ensure that projects are available when needed in furtherance of the City's public purposes.
The City shall seek to issue debt in a timely manner to avoid having to make unplanned expenditures for capital improvements or equipment from its general fund.
B. Policy Goals Related to Planning Goals and Objectives The City is committed to long-term financial planning, maintaining appropriate reserves levels and employing prudent practices in governance, management and budget administration. The City intends to issue debt for the purposes stated in this Policy and to implement policy decisions incorporated in the City's annual operations budget.
X. ON-GOING DEBT ADMINISTRATION
The Finance Director will regularly review the City's outstanding obligations, particularly in declining interest rate environment. When rates begin to approach levels at which refunding is cost effective, the City shall select a financing team to begin preparations for a refunding issue.
Use of Debt Proceeds
The Finance Director and other appropriate City personnel shall:
• Monitor the use of debt proceeds and the use of debt-financed assets (e.g., facilities, furnishings or equipment) throughout the term of the debt (and in some cases beyond the term of the debt) to ensure compliance with covenants and restrictions set forth in applicable City resolutions and Tax Certificates;
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• Maintain records identifying the assets or portion of assets that are financed or refinanced with proceeds of each issue of debt;
• Employ appropriate internal controls and redundancy of review to ensure all approved contracts and expenditures are consistent with the terms of the bond sale and ballot language by following the City's established work flow procedures; • Consult with Bond Counsel and other professional expert advisers in the review of any contracts or arrangements involving use of debt-financed facilities to ensure compliance with all covenants and restrictions set forth in applicable City resolutions and Tax Certificates; • Maintain records for any contracts or arrangements involving the use of debt-financed facilities as might be necessary or appropriate to document compliance with all covenants and restrictions set forth in applicable City resolutions and Tax Certificates; and • Meet at least annually with personnel responsible for debt-financed assets to identify and discuss any existing or planned use of debt-financed assets to ensure that those uses are consistent with all covenants and restrictions set forth in applicable City resolutions and Tax Certificates.
All relevant records and contracts shall be maintained as described below.
Record Keeping Requirements
Unless otherwise specified in applicable City resolutions or Tax Certificates, the City shall maintain the following documents for the term of each issue of debt (including refunding debt, if any) plus at least three years:
• A copy of the debt closing transcript(s) and other relevant documentation delivered to the City at or in connection with closing of the issue of debt;
• A copy of all material documents relating to capital expenditures financed by debt proceeds, including (without limitation) construction contracts, purchase orders, invoices, trustee requisitions and payment records, as well as documents relating to costs reimbursed with debt proceeds and records identifying the assets or portion of assets that are financed or refinanced with debt proceeds;
• Copies of all records of investments, investment agreements, arbitrage reports and underlying documents, including trustee statements.
Arbitrage Rebate
The use and investment of tax-exempt debt proceeds must be monitored to ensure compliance with arbitrage restrictions. Existing regulation require that issuers calculate rebate liabilities related to tax- exempt debt issues, with rebates paid to the Federal Government every five years and otherwise required by applicable provisions of the Internal Revenue Code and regulations. The Finance Director shall contract with a specialist to ensure that proceeds and investments are tracked in a manner that facilitates accurate, complete calculations and if necessary timely rebate payments.
XI. Disclosure Policy
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Purpose
These disclosure policies and procedures are intended to (a) ensure that the City complies with federal securities laws as they relate to initial disclosure, (b) ensure that the City's Continuing Disclosure Documents (as defined below) are accurate and comply with all applicable federal and state securities laws, and (c) promote best practices regarding the preparation of the City's initial disclosure documents and Continuing Disclosure Documents.
Definitions
1. "Continuing Disclosure Documents" means (a) annual continuing disclosure reports filed with the MSRB and (b) event notices and any other filings with the MSRB.
2. "EMMA" means the MSRB's Electronic Municipal Market Access website.
3. "MSRB" means the Municipal Securities Rulemaking Board.
4. "Official Statements" means preliminary and final official statements, private placement memoranda and remarketing memoranda relating to the City's securities, together with any supplements, for which a continuing disclosure obligation is required.
Disclosure Working Group
Composition. The Disclosure Working Group consists of the Finance Director, who is designated as the Chief Disclosure Officer, the Accounting Manager, who is the Disclosure Coordinator and other internal City staff that are pertinent to the disclosures. The Finance Director has general oversight over the entire continuing disclosure process. Membership in the Disclosure Working Group shall be augmented by the Finance Director and consist of persons relevant to the disclosure process.
The Disclosure Working Group shall consult with external professionals (such as those with expertise as bond counsel, tax counsel, disclosure counsel and municipal advisor) or other interested parties as the Disclosure Working Group determine is advisable related to continuing disclosure issues and practices. Meetings of the Disclosure Working Group may be held in person or via conference call.
The Disclosure Working Group is an internal working group of City staff.
Responsibilities. The Disclosure Working Group is responsible for:
a. Reviewing and approving all Preliminary and Final Official Statements before such documents are posted;
b. Reviewing and approving all continuing disclosure undertakings as contained in the City's Preliminary and Final Official Statements before such documents are posted; c. Reviewing annually the City's status and compliance with continuing disclosure undertakings including filings of Annual Reports and Notices of Listed Events; d. Reviewing any items referred to the Disclosure Working Group; and e. Evaluating the effectiveness of this Disclosure Policy.
Official Statements. The Disclosure Coordinator of the City shall review any Official Statement prepared in connection with any debt issuance by the City in order to ensure there are no
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misstatements or omissions of material information in any sections that contain descriptions of information prepared by the City.
In connection with its review of the Official Statement, the Disclosure Coordinator shall consult with third parties, including outside professionals assisting the City, and all members of City staff, to the extent that the Disclosure Coordinator concludes they should be consulted so that the Official Statement will include all "material" information (as defined for purposes of federal securities law).
As part of the review process, the Disclosure Coordinator shall submit all Official Statements to the Disclosure Working Group. The Disclosure Working Group, after determining that it meets the requirements of federal tax law, shall instruct the Disclosure Coordinator to send the Official Statement to the City Council for approval. The cover letter used by the Disclosure Coordinator to submit the Official Statements shall be in substantially the form of Attachment 1.
The approval of an Official Statement by the City Council shall be docketed as a new business matter and shall not be approved as a consent item. The City Council shall undertake such review as deemed necessary by the City Council, following consultation with the Disclosure Coordinator, to fulfill the City Council's responsibilities under applicable federal and state securities laws. In this regard, the Disclosure Coordinator shall consult with the City's disclosure counsel to the extent the Disclosure Coordinator considers appropriate.
Continuing Disclosure Filings
Overview of Continuing Disclosure Filings
1. Under its continuing disclosure undertakings it has entered into in connection with its debt offerings, the City is required to file annual reports ("Annual Reports") with the MSRB's EMMA system. Such Annual Reports are required to include the City's audited financial statements and certain updated financial and operating information (or may incorporate by reference publicly-available documents that contain such information).
2. In accordance with each continuing disclosure undertaking, if audited financial statements are not available by the date the Annual Report is required to be filed, unaudited financial statements are to be included in such Annual Report and audited financial statements shall be filed when such statements become available. If unaudited financial statements are filed, the cover page may include a disclaimer stating that such financial statements are unaudited and are subject to adjustments and modifications, the result of which will be presented in the audited financial statements. In addition, in accordance with the applicable continuing disclosure undertaking, the City shall file or cause to be filed a notice of any failure to provide its Annual Report on or before the date specified in a Continuing Disclosure Document.
3. The City is also required under its continuing disclosure undertakings to file notices of certain events on EMMA ("Notices of Listed Events").
The CAFR will serve as the repository for statements of indebtedness. The fiscal year debt statements in each CAFR certify the amount of (i) new debt issued, (ii) debt outstanding, (iii) debt authorized but not issued (iv) assessed valuation and (v) outstanding debt expressed as a percentage of assessed valuation, each as of the end of the fiscal year to which the CAFR relates.
The City shall prepare or cause to be prepared appropriate disclosures as required by Securities and Exchange Commission Rule 15c2-12, the federal government, the State of California, rating agencies, bond insurers, underwriters, bond counsel, investors, taxpayers, and other persons or entities entitled
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to disclosure to ensure compliance with applicable laws and regulations and agreements to provide ongoing disclosure.
Public Statements Intended to Reach Financial Markets
Whenever the City makes statements or releases information relating to its finances to the public that are reasonably expected to reach investors and the trading markets, the City is obligated to ensure that such statements and information are complete, true, and accurate in all material respects.
Training
The Disclosure Coordinator shall ensure that the members of the City staff involved in the initial or continuing disclosure process and the City Council are properly trained to understand and perform their responsibilities.
The Disclosure Coordinator shall arrange for disclosure training sessions conducted by the City's disclosure counsel. Such training sessions shall include education on these Disclosure Procedures, the City's disclosure obligations under applicable federal and state securities laws and the disclosure responsibilities and potential liabilities of members of the City's staff and members of the City Council.
Such training sessions may be conducted using a recorded presentation.
XII. DEBT MANAGEMENT AND DISCLOSURE POLICY REVIEW
The Finance Director shall review this Debt Management and Disclosure Policy at a minimum of every five (5) years or as required by law and recommend any changes to the City Manager and City Council.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.cityofberkeley.info/manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Henry Oyekanmi, Director, Finance Department Subject: FY 2024 Reaffirming the Investment Policy and Designation of Investment Authority
RECOMMENDATION
Adopt a Resolution reaffirming the current Investment Policy (no revisions are recommended) and to confirm the delegation of investment authority to the Director of Finance to make investments for FY 2024.
FISCAL IMPACTS OF RECOMMENDATION
There are no fiscal impacts from accepting the current Investment Policy and renewing the delegation of authority to the Director of Finance to make investments.
CURRENT SITUATION AND ITS EFFECTS
A. FY 2024 Reaffirming the City’s Investment Policy
The City’s Statement of Investment Policies requires the City Council to annually reaffirm the Statement of Investment Policy.
B. Delegating Authority to Make Investments
The Investment Policy requires the City Council to annually confirm the delegation of investment authority to the Director of Finance.
BACKGROUND
The State statutes that govern investment activity requires the City Council to annually affirm the Investment Policy and to annually confirm the delegation of investment authority.
INVESTMENT OVERSIGHT
All investments included in the portfolio comply with the City’s adopted investment policies and State law.
FY 2024 Revision to the Investment Policy and Designation of………...…………...CONSENT CALENDAR Investment Authority JUNE 27, 2023
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The Investment Policy provides opportunities to make environmentally responsible investments that support the City’s environmental sustainability goals.
RATIONALE FOR RECOMMENDATION
The State requires City Council to annually affirm the Investment Policy, and to annually confirm the delegation of investment authority to the Director of Finance.
ALTERNATIVE ACTIONS CONSIDERED
None.
CONTACT PERSON
Henry Oyekanmi, Director, Finance, 981-7326
Attachments:
1: Resolution
2. Investment Policies for Idle Pooled Cash (Effective July 1, 2023)
3. Investment Policies for Retiree Medical Plan Trust Funds (Effective July 1, 2023)
RESOLUTION NO. ##,###-N.S.
AFFIRMING THE INVESTMENT POLICY AND RENEWING THE DELEGATION OF
AUTHORITY TO MAKE INVESTMENTS TO THE DIRECTOR OF FINANCE WHEREAS, by Resolution No. 70,421-N.S. dated June 28, 2022, the City Council adopted the Investment Policy for the City of Berkeley; and WHEREAS, the Statement of Investment Policies requires the Director of Finance to submit and make recommendations for amendments to the investment policy; and WHEREAS, the Director of Finance has no recommendation or amendments to the investment policy to the City Council.
NOW THEREFORE, BE IT RESOLVED that the Council of the City of Berkeley affirms the Statement of Investment Policies, and confirms the delegation of investment authority to make investments to the Director of Finance for FY 2024.
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ATTACHMENT 2
Effective July 1, 2023
City of Berkeley
Investment Policy
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1 City of Berkeley
Investment Policy
July 1, 2023
Table of Contents
I. INTRODUCTION........................................................................................................2 A. Scope of Policies ....................................................................................................2 B. Investment Objectives ............................................................................................2 C. Use of State Investment Guidelines .......................................................................6 II. INVESTMENT AUTHORITY AND RESPONSIBILITIES............................................6 A. Authorized Investment Officers...............................................................................6 B. Internal Controls .....................................................................................................7 C. Evaluation of Investment Officer Actions ................................................................9 III. CAPITAL PRESERVATION AND RISK .....................................................................9 A. Overview.................................................................................................................9 B. Portfolio Diversification Practices ...........................................................................9 IV. ELIGIBLE FINANCIAL INSTITUTIONS....................................................................10 A. Authorized Dealers ...............................................................................................10 B. Individual Placement of Deposits..........................................................................10 V. INVESTMENT VEHICLES .......................................................................................11 A. State of California Limitations ...............................................................................11 B. City Policies ..........................................................................................................14 VI. INVESTMENT MATURITY.......................................................................................16 VII. CASH MANAGEMENT.............................................................................................16 VIII. EVALUATION OF INVESTMENT PERFORMANCE ...............................................16 IX. INVESTMENT REPORTING....................................................................................17 X. APPENDICES ..........................................................................................................19 A. Investment Portfolio – Diversification Requirements ............................................19 B. Berkeley’s ESG Investing Initiative .......................................................................20
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2 I. Introduction
Pursuant to Sections 2.44.040 and 2.44.060 of the Berkeley Municipal Code, Resolution No. 45,087-N.S., and Sections 53601, 53607, 53636 and 53648 of the State Government Code, the Director of Finance, the Treasurer of the City, is authorized to make investments of the City’s idle funds. The Code also directs the City to present an annual investment policy to the City Council for approval. This Investment Policy, after approval of the amendments by the City Council, will serve as the Investment Policy for the City of Berkeley for fiscal year 2019.
A. Scope of Policies
These investment policies apply to the investments of the City of Berkeley and the Rent Stabilization Board. All financial assets of any non-trust funds, including the general fund and other funds that may be created from time to time, shall be administered in accordance with the provisions of these policies.
B. Investment Objectives
The City's primary investment objective is to achieve a reasonable rate of return on public funds while minimizing the potential for capital losses arising from market changes or issuer default.
Although the generation of revenues through interest earnings on investments is an appropriate City goal, the primary consideration in the investment of City funds is capital preservation in the overall portfolio. As such, the City's yield objective is to achieve a reasonable rate of return on City investments rather than the maximum generation of income, which could expose the City to unacceptable levels of risk.
The following investment objectives, in order of priority, shall be applied in the management of City funds: safety, liquidity and yield.
1. Safety of principal is the foremost objective of the investment program Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective is to mitigate credit risk and interest rate risk, summarized as follows:
a. Credit risk. This is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by:
Limiting investments to the safest types of securities. Determining the credit worthiness of the financial institutions, broker/dealers, and intermediaries with which the City does business. Diversifying the investment portfolio so that potential losses on individual securities will be minimized.
b. Interest rate risk. This is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by:
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3 Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities prior to maturity; and
Investing operating funds primarily in shorter-term securities.
2. Liquidity
No investment shall be made that could not appropriately be held to maturity without compromising liquidity requirements. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary markets (dynamic liquidity).
3. Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City’s investment risk constraints and liquidity needs. Return on investment is of least importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a reasonable return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions:
i. Liquidity needs of the portfolio require that the security be sold. ii. A security swap would improve the quality, yield, or target duration in the portfolio.
4. Responsible Investing
Investment policies of the City of Berkeley shall comply with the letter of the following ordinances, resolutions and directives:
Nuclear-Free Berkeley Act
Resolution No. 59,853-N.S.-Oppressive States Contract prohibition Divestment from Gun Manufacturers and Tobacco Companies Divestment from Publicly Traded Fossil Fuel Companies and Banks that Finance Pipelines and Fossil Fuel Infrastructure
Divestment from Prisons Resolution No. 67,640-N.S. and Immigration Detention Companies
Divest from Any Companies Designing, Building or Financing the U.S. – Mexico Border Wall Resolution No. 67,865-N.S.
No Investment in Any Entity Involve in the Production and Manufacturing of Weapons-Resolution No. 68,766-N.S.
Integrate Environmental, Social, and Governance Principles (ESG) for All Investment Decision Making Process (See Appendix B for details.)
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4 a. Nuclear-Free Berkeley Act
To the extent possible, without compromising the City’s safety, liquidity and yield objectives, it is the City’s policy to prefer investments in U.S. Agency securities.
They are preferred because of their generally higher yields and generally socially preferable uses, such as housing loans or student loans, versus investments in Treasury securities with their association with nuclear weapons.
All financial institutions, which hold deposits or investments of the City, shall file a statement with the Director of Finance indicating the percentage of the bank’s assets which are loaned to or invested in nuclear weapons agents as defined in Section 12.90 of the Nuclear-Free Berkeley Act. The Director of Finance shall use this information as a factor in selecting banks which have minimum involvement in the nuclear weapons industry. A summary of these reports shall be attached to the annual Statement of Investment Policies. Investments in United States Treasury securities may be made by the City of Berkeley.
The City of Berkeley shall ensure that any City funds, or any funds controlled by the City, invested or other third parties, are invested according to the provisions of this section and, to this end, shall obtain written assurances to this effect from any such trustees or third parties. b. Divestment From Publicly-Traded Fossil Fuel Companies and Companies that Provide Direct Financing or On-going Lines of Credit for the Funding of Fossil Fuel Infrastructure
The City of Berkeley has a responsibility to protect the lives and livelihoods of its inhabitants from the threat of climate change. While fossil fuel companies provide an attractive return on investment, the City of Berkeley will suffer greater economic and financial losses from the impact of unchecked climate change. The City’s infrastructure, businesses and communities would face greater risk of damages and losses due to that climate change. The City believes that its investments should support a future where all citizens can live healthy lives without the negative impacts of a warming environment. For the purposes of the Investment Policy, a “fossil fuel company “shall be defined as any of the two hundred publicly-traded companies with the largest coal, oil and gas reserves as measured by the gigatons of carbon dioxide that would be emitted if those reserves were extracted and burned, as listed in the Carbon Tracker Initiative’s “Unburnable Carbon” report.
Staff responsible for managing the City’s investment portfolio are directed to divest all City funds held in fossil fuel companies or companies that provide direct financing or on-going lines of credit for the funding of fossil fuel infrastructure such as the Dakota Access Pipeline and are prohibited from making any new investments in such companies.
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5 c. Divestment from Gun Manufacturers and Tobacco Companies The City of Berkeley has a responsibility to protect the lives and livelihoods of its inhabitants from the threat of dangerous weapons and products. There is no better role for city government than to protect people. If the City invests in companies that are putting dangerous weapons and dangerous products on our streets, then the City is part of the problem.
Staff responsible for managing the City’s investment portfolio are directed to divest all City funds held in gun manufacturers and tobacco companies and are prohibited from making any new investments in such companies. d. Divestment from Prisons and Immigration Detention Companies The prison and immigration detention industry reaps large monetary benefits from the imprisonment of these communities. Prison companies admit that their companies benefit from high incarceration rates. With the increasing economic benefits that come with commodifying human lives, the City of Berkeley should divest from prison and immigration detention companies to make a statement that the industry harms human lives and degrades them as monetary investment.
Staff responsible for managing the City’s investment portfolio are directed to divest all City funds held in Prisons and Immigration Detention Companies and are prohibited from making any new investments in such companies. e. Divestment from any Companies Designing, Building or Financing the U.S.- Mexico Border Wall - Resolution No. 67,865-N.S.
The City of Berkeley is strongly opposed to the construction of a border wall between the United States and Mexico as called for in Presidential Executive Order 13767. Immigration has been part of this country's history since its inception. Construction of a border wall with tightened security will harm refugees who are feeling violence and conflict in Central American countries including Honduras and El Salvador. A border wall would increase international tensions and cause environmental damage by increasing emissions, cutting off natural water flows, and disturbing wildlife migration routes. The wall would cut through ancestral native lands and would significantly disrupt tribal communities. In addition, construction of a wall would be huge financial burden to taxpayers.
Therefore, to ensure that local tax dollars in no way support the construction of the proposed border wall, the City of Berkeley will divest from all companies involved with designing, building, and financing the border wall.
Staff responsible for managing the City's investment portfolio are directed to divest all city funds from companies that design, build or finance the U.S.-Mexico border wall as called for in Presidential Executive Order 13767, and are prohibited from making any new investments in such companies.
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6 f. No Investment in Any Entity Involve in the Production and Manufacturing of Weapons-Resolution No. 68,766-N.S.
The City of Berkeley joins the cities nationwide that oppose militarism and violence, and encourages other cities to follow Berkeley’s lead. U.S. weapons manufacturers continue to supply repressive regimes around the world and U.S. produced weapons are being used in attacks that the international community deems unlawful for their disproportionate and excessive harm to civilians.
Staff responsible for managing the City's investment portfolio are directed to divest all City funds from companies that are involved in the production or manufacturing of weapons and weapons system, whether conventional or nuclear and including the manufacture of civilian arms.
These guidelines apply to all cash-equivalent assets included within the scope of the City's audited financial statements and held either directly by the City or held and invested by fiscal agents.
g. Integrate Environmental, Social, and Governance Principles (ESG) for All Investment Decision Making Process (See Appendix B for details.) This combines environmental, social, and governance issues with traditional financial factors in the investment decision-making process. ESG investing helps cities like Berkeley to benefit from both impact driven and financially prudent investments. ESG principles would put Berkeley’s values into our investment dollars.
C. Use of State Investment Guidelines
Government Code Sections 16481.2, 53601, 53607, 53635, and 53646 of the State of California regulate the investment practices. It is the policy of the City of Berkeley to use the State's provisions for local government investments as the base for developing and implementing the City's investment policies and practices.
As required under Government Code Sections 16481.2 and 53646, the Statement of Investment Policies will be reviewed by the Council annually.
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7 II. Investment Authority and Responsibilities
A. Authorized Investment Officers
1. Idle Funds
Pursuant to Sections 2.44.040, 2.44.060 of the Berkeley Municipal Code, Resolution No. 45,087-N.S., and Sections 53601, 53636 and 53648 of the State Government Code, the Director of Finance, the Treasurer of the City, is authorized to make investments of the City’s idle funds. Responsibility for the operation of the investment program is hereby delegated to the Director of Finance, who shall carry out established written procedures and internal controls for the operation of the investment program consistent with this plan. Procedures should include references to: safekeeping, delivery versus payment basis of settling transactions, investment accounting, repurchase agreements, wire transfer agreements, collateral/depository agreements and banking services contracts. In the exercise of this responsibility, the authority to perform specific investment tasks and duties is delegated as follows:
• Treasury Manager/Revenue Collection Manager. In the absence, and under the direction, of the Finance Director, to invest idle funds on a daily basis as required for cash flow purposes pursuant to the requirements of the Statement of Investment Policies.
• Senior Accountant or Accounting Manager. To execute necessary investment documents, and obtain the approval of the Director of Finance to authorize wire transfers and execute bank authorizations.
• Deputy City Manager. To execute necessary investment documents, authorize wire transfers; execute bank authorization in absence of the Director of Finance, Treasury Manager/ Revenue Collection Manager, Senior Accountant, and the Accounting Manager.
B. Internal Controls
The Director of Finance shall establish a system of internal controls designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Berkeley. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. These controls shall include:
• Separation of transaction authority from accounting and physical custody.
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8 • By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved.
• Also, securities purchased from any bank or dealer including appropriate collateral (as defined by State Law), shall be placed with an independent third party for custodial safekeeping.
• Avoidance of physical delivery of securities by using a delivery versus payment “Basis of Settlement Only.”
• All trades will be executed on a delivery versus payment (DVP) basis. This ensures that securities are delivered to the City’s safekeeping bank at the same time the funds are released by the City’s safekeeping bank.
• Third-Party custodial safekeeping of securities held in the name of the City. Delivered securities must be properly safeguarded against loss or destruction. Book entry securities are recorded in electronic records and the potential for fraud and loss increases with physically delivered securities. All investment securities, except collateralized certificates of deposit and money market funds, purchased by the City will be delivered by either book entry or physical delivery and will be held in third- party safekeeping by a City-approved custodian bank, its correspondent New York Bank or the Depository Trust Corporation (DTC). Whenever possible, securities purchased are to be recorded in “book entry” form.
• All securities and applicable collateral will be held by the City’s third party custodian and evidenced by safekeeping receipts. All book entry securities owned by the City shall be evidenced by a safekeeping receipt issued to the City by the custodian bank to acknowledge that the securities are held in the Federal Reserve system in a “customer account” for the custodian bank which names the City as “customer”; The Director of Finance will require each approved safekeeping financial institution to submit a copy of its Consolidated Report of Condition and Income (Call Report) to the City within 60 days after the end of each calendar quarter.
• Competitive bidding on investment transactions. Before the City invests in any secondary market funds, competitive bids shall be requested. If a specific maturity date is required, either for cash flow purposes or for conformance to maturity guidelines, bids will be requested from at least three financial institutions for instruments which meet the maturity requirement. If no specific maturity is required, a yield curve analysis will be conducted to determine which maturities would be most advantageous.
• Written confirmation and documentation of all financial transactions.
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9 • Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and the safekeeping institution has a list of authorized signatures. • Rapid deposit of funds received by the City (i.e., large checks.) • Bonding of all investment officials.
C. Evaluation of Investment Officer Actions
Section 53600.3 of the Government Code identifies trustees as those persons authorized to make investment decisions on behalf of a local agency. As a trustee, the standard of prudence to be used by investment officials shall be the "prudent investor" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures, and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this plan.
Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of their entity.
III. Capital Preservation and Risk
A. Overview
Some level of risk is inherent in any investment transaction. Losses may be incurred due to issuer default, market price changes, or technical cash flow complications such as investments in non-marketable certificates of deposit. Diversification of the City's portfolio by institution, investment vehicle, and maturity term is the primary tool available to the City in minimizing investment risk and capital losses by safeguarding the overall portfolio from any individual loss.
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10 B. Portfolio Diversification Practices
The following sections summarize the City's major portfolio diversification practices and guidelines in determining:
• Authorized Dealers
• Investment Vehicles
• Investment Maturity
Portfolio limitations included in these guidelines are to be based on the portfolio composition and investment management plan policies in effect at the time of placement; the actual composition of the City's investments may vary over time from plan limitations due to overall portfolio changes from when the individual placement was made as well as changes in the City's investment management plan
IV. Eligible Financial Institutions
A. Authorized Dealers
• Investments shall be purchased only through well-established, financially sound institutions. The Finance Director shall maintain a list of financial institutions and broker/dealers approved for investment. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions will be given a copy of the City’s Statement of Investment Policies, and a return cover letter which must be signed indicating that the Statement of Investment Policies has been read and understood.
Qualified financial institutions and broker/dealers must supply the Director of Finance with the following:
o Financial Institutions
Current audited financial statements Depository contracts, as appropriate A copy of the latest FDIC call report or the latest FHLBB report, as appropriate.
o Broker/Dealers
Current audited financial statements
Proof that brokerage firm is a member in good standing with a national securities exchange.
• Except for repurchase agreements, investments shall be awarded based on competitive bids. Documentation relating to investment quotes shall be maintained by the Finance Department for a period of one year.
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11 B. Individual Placement of Deposits
Individual placement of negotiable, collateralized, and other time certificates of deposit with eligible financial institutions shall be based on the following practices and procedures:
• Deposits shall only be placed with financial institutions maintaining offices within the City of Berkeley.
• Unless collateralized by eligible securities as provided in Sections 53651 and 53652 of the Government Code, the maximum amount of Certificates of Deposit to be placed with any single institution is $250,000.
V. Investment Vehicles
A. State of California Limitations
As provided in Sections 53601, 53635, and 16429.1 of the Government Code, the State of California limits the investment vehicles available to local agencies to the following:
1. U.S. Treasury Instruments
As authorized in Government Code Section 53601(b), this category includes bills, notes, bonds or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There are no portfolio limitations on the amount.
2. Government Sponsored Enterprises
As authorized in Government Code Section 53601(f), this category includes a wide variety of government securities. These securities include U. S. government- sponsored enterprise obligations, such as issues by the Federal National Mortgage Association (FNMA's), Federal Home Loan Bank (FHLB), Federal Farm Credit (FFCB), Student Loan Marketing Association (SLMA), etc. There are no portfolio limitations on the amount.
3. Municipal Securities
As authorized in Government Code Section 53601(a)(c)(d)(e), this category includes obligations of the City, the State of California, any of the other 49 states, and any local agency within the State of California, provided that:
• The securities are rated “A” or higher by at least one nationally recognized statistical rating organization.
• No more than 5% of the portfolio may be invested in any issuer. • The maximum maturity does not exceed five years.
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12 4. Banker's Acceptances
As provided in Government Code Section 53601(f)g, 40% of the City's portfolio may be invested in Banker's Acceptances, otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank, although no more than 30% of the portfolio may be invested in Bankers' Acceptances with any one commercial bank. Additionally, the maturity period cannot exceed 180 days.
5. Commercial Paper
Commercial paper is a short-term, unsecured promissory note issued by financial and non- financial companies to raise short-term cash. As provided in Government Code Section 53601(h) up to 25% of the City's portfolio may be invested in "prime" commercial paper of the highest ranking or of the highest letter and number rating as provided by a nationally recognized statistical-rating organization (i.e., Moody's or Standard and Poor's or Fitch), with maturities not to exceed 270 days. The issuer must have total assets in excess of $500 million, and have debt other than Commercial Paper rated “A” or higher by a nationally recognized statistical-rating organization.
6. Negotiable Certificates of Deposit
Negotiable certificates of deposit are a fixed deposit certificate that may be negotiated (traded) to a third party. The institution issuing the certificate promises to pay the holder the initial investment plus the interest rate stated on the certificate at maturity. As authorized in Government Code Section 53601(i), the City may invest 30% of its portfolio in negotiable certificates of deposit issued by commercial banks, thrifts and foreign banks.
7. Repurchase Agreements
Repurchase agreements are agreements between the local agency and seller for the local agency to purchase government securities to be resold back to the seller at a specific date and for a specific amount and are authorized by Government Code Section 53601(j). Although the legal maximum maturity on these investments is 360 days, repurchase agreements are generally short-term investments varying from one day to two weeks. Investments in repurchase agreements must be collateralized, and collateral required for repurchase agreements is limited to Treasury and Agency securities. In order to anticipate market changes and provide a level of security for all funds, the required collateralization level is 102% of market value of principal and accrued interest.
8. Reverse Repurchase Agreements
Reverse repurchase agreements are a sale of securities by the local agency with a simultaneous agreement for the local agency to repurchase the securities on or before a specified date. As provided in Government Code section 53635(j), reverse repurchase agreements require the prior approval of the City Council. Reverse repurchase agreements can only be made with primary dealers of the Federal
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13 Reserve Bank of New York or with a nationally or state-chartered bank that has or has had a significant banking relationship with the local agency. There are no portfolio limitations on the amount for these investments.
9. Medium-Term Corporate Notes
As authorized in Government Code Section 53601(k), local agencies may invest in corporate bonds and notes of industrial companies, banks, bank holding companies, insurance companies, thrifts and finance companies that are rated “A” or better by a nationally recognized rating service; and issued by corporations organized and operating in the United States. The maximum remaining maturity is limited to five years, and the amount invested must not exceed 30% of the agency's portfolio.
10. Shares of Beneficial Interest Issued By Diversified Management Companies As authorized in Government Code Section 53601(l), local agencies are also authorized to invest in shares of beneficial interest issued by diversified management companies (i.e., mutual funds) as defined in Section 23701(m) of the Revenue and Taxation Code in an amount not to exceed 20% of the agency's portfolio.
11. Financial Futures and Financial Option Contracts
As authorized in Government Code Section 53601.1, local agencies may invest in financial futures or option contracts in any of the above investment categories subject to the same overall portfolio limitations.
12. Time Certificates of Deposit
As authorized in Government Code Section 53635, time certificates of deposit are fixed term, non-negotiable investments which are required to be collateralized 110% by eligible pooled securities. The pool is administered by the State, and is composed of a wide variety of government securities, secured by first mortgages on improved residential property located in the State. There are no portfolio limits on the amount; however the maturity period for this investment vehicle may not exceed five years unless approved by the Council.
13. Local Agency Investment Fund
As authorized in Government Code Section 16429.1, local agencies may invest in the Local Agency Investment Fund (LAIF), a pooled investment fund managed by the State Treasurer’s Office. It operates like a money market fund, but is for the exclusive benefit of governmental entities within the State. The current maximum amount of money that may be invested is $40 million.
14. Moneys Held By A Trustee Or Fiscal Agent
As authorized in Government Code Section 53601(m), debt proceeds held by a trustee or fiscal agent, which are pledged to the payment or security of bonds or other indebtedness may be invested in accordance with the statutory provisions governing the issuance of those bonds or other agreement; or to the extent not
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14 inconsistent with statutory provisions, or if there are no specific statutory provisions, investments may be made in accordance with the ordinance, resolution, indenture, or agreement of the local agency for the issuance.
This category includes investment agreements approved in writing by insurance companies, supported by appropriate opinions of counsel with notice to Standard and Poor’s.
15. Other Secured Notes, Bonds Or Other Obligations
As authorized in Government Code Section 53601(n), notes, bonds, or other obligations that are at all times secured by a valid first priority security interest in securities of the types listed by Section 53651 as eligible securities.
16. Mortgage Pass Through, Collateralized Mortgage Obligation, Mortgage-backed Bond, Equipment Lease-backed Certificate, Consumer Receivable Pass through Certificate, and Consumer Receivable-backed Bond As authorized in Government Code Section 53601(o), securities in this category must be rated “AA” or its equivalent or better by a nationally recognized rating service. Purchases may not exceed 20% of the agency’s portfolio.
17. Public Bank Obligations
As authorized in Government Code Section 53601(r),53635(c), and 57603 local agencies may invest on commercial paper, debt securities or other obligations of a public bank. The maximum remaining maturity is limited to five years.
B. City Policies
1. Allowable Investment Vehicles and Restrictions
The Director of Finance/City Treasurer is authorized to invest in any of the investment vehicles allowed by Sections 53601, 53635 and 16429.1 of the Government Code above, with the following limitations:
Financial futures; option contracts, floaters, inverse floaters, range notes, interest-only strips that are derived from a pool of mortgages, or any security that could result in zero interest income if held to maturity may not be purchased. Exclusion of these vehicles is consistent with the City's overall objective of achieving reasonable yields on public funds while minimizing risk and capital losses. Although the potential exists for greater interest yields with these vehicles, it is believed that the potential level of risk exceeds their benefits except in very limited circumstances.
• Reverse repurchase agreements shall be entered into only to effect a “matched” transaction whereby the proceeds of the reverse are reinvested for the same
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15 period as the term of the reverse repurchase agreement. • Funds will only be invested in negotiable Certificates of Deposit that are fully insured by the Federal Deposit Insurance Corporation (FDIC) or the Federal Savings and Loan Insurance Corporation (FSLIC) in amounts up to $250,000 (including interest).
• The authority to invest in certain securities is restricted by the provisions of the section entitled “Responsible Investing”.
• No more than 45% of the portfolio may be invested in callable agency or government- sponsored enterprise securities.
• Commercial paper is limited to a maturity of 180 days, and the issuer must have the highest rating from two nationally recognized rating agencies, not one (as required by the State).
• The greater of $5 million or 2% of the short-term portfolio can be in the commercial paper of any single corporation or group under essentially common ownership or control.
• Purchases of such corporate notes as mortgage pass through, collateralized mortgage obligation, mortgage-backed bond, equipment lease-backed certificate, consumer receivable pass through certificate and consumer receivable-backed bond must be rated “Aa” or AA or its equivalent or better by a nationally recognized rating service. As authorized in Government Code Section 53601(j), staff may invest in corporate bonds and notes of industrial companies, banks, bank holding companies, insurance companies, thrifts and finance companies that are rated “A” or better by a nationally recognized rating service; and issued by corporations organized and operating in the United States. The amount invested must not exceed 30% of the agency's portfolio.
• No investment shall be made which involve a “hidden” reduction in the investment rate or yield in order to subsidize other investment programs. For example, the City invests $10,000,000 for a year at a rate of 1% less than “market” rates.
• Up to 100% of the portfolio may be placed in money market accounts.
See Appendix A for the Investment Portfolio/Diversification Requirements, which lists the maximum amounts that may be invested in the various investment types and the maximum authorized maturities.
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16 2. Term
Reserve funds from the proceeds of debt issues may be invested by the Director of Finance/City Treasurer in government agency securities with terms exceeding five (5) years, if the maturity of such investments are made to coincide as nearly as practicable with the life of the debt issue. A maximum of 30 percent of the par value of the portfolio may be invested in a stated maturity of up to 10 years.
3. New Investments
No new types of investments will be purchased for the first time without at least two weeks notification to the City Council. For example, although Mortgage Pass through securities are authorized investments, none will be purchased for the first time without such prior City Council notification.
VI. Investment Maturity
In addition to the risks associated with the credit-worthiness of the financial institution and the security of the investment vehicle, the maturity period of investments is also a significant consideration in the management of the City's portfolio. In order to minimize the impact of market risk, it is intended that all investments will be held until maturity. Investments may be sold prior to maturity for cash flow or appreciation purposes; however, no investment shall be made based solely on yields resulting from anticipated capital gains.
Also, except for debt proceeds, a maximum of 30 percent of the par value of the portfolio may exceed five years.
VII. Cash Management
To achieve a reasonable return on public funds, the following cash management practices will be followed:
• Maintain maximum investment of all City funds not required to meet immediate cash flow needs while maintaining adequate compensating balances as required under the City's banking services agreement.
• Pool resources available for investment from all City-administered funds, with interest earnings allocated to each of the funds in accordance with generally accepted accounting principles.
• Maximize the City's cash flow through the immediate deposit of all cash receipts, use of direct deposits and wire transfers when available, and appropriate timing of payments to vendors.
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17 • Maximize the cash flow information available through the use of only one operating bank account.
VIII. Evaluation of Investment Performance
As indicated in the Introduction section of this document, it is the City's primary investment objective to achieve a reasonable rate of return on public funds while minimizing risks and preserving capital. In evaluating the performance of the City's portfolio in achieving this objective, it is expected that yields on City investments will regularly meet or exceed the average return on the State Local Agency Investment Fund (LAIF).
IX. Investment Reporting
Consistent with Sections 16481.2 and 53646 of the Government Code, the Department of Finance shall submit an annual Statement of Investment Policies to the Council for consideration at a public meeting.
In addition to the submittal of an annual Statement of Investment Policies, the Department of Finance shall provide the Council with a quarterly and annual investment report providing the following information for each investment or security:
• Issuer or broker/dealer (financial institution)
• Type of investment
• Certificate or other reference number if applicable
• Percentage yield on an annualized basis
• Purchase date
• Maturity date for each investment and the weighted average maturity of all the investments within the portfolio
• Current book value
• Current market value
• Total cost and market value, including source of this valuation, of the City's portfolio
• A description of the compliance with the Statement of Investment Policies • An evaluation of investment operations for the preceding year. This shall include an evaluation of how well the objectives have been achieved: the accuracy of forecasting expenditures and revenues, as well as a comparison of the average returns on the investment portfolio with that of the Local Agency Investment Fund (LAIF).
• Report of investments. The Director of Finance shall prepare a report that provides a clear status of the current investment portfolio and transactions. The report will be prepared in a manner which allows the City Manager and Council to ascertain whether investment activities during the reporting period have conformed to the investment policies.
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18 • Summary of key or unusual events, including but not limited to:
Any exceptions to policies;
Adherence to or deviations from social investment goals; Purchases of Treasury securities, other than in repurchase agreements with maturities of seven days or less;
Purchases of securities that exceed maturity limits;
Sales of securities more than three months before maturity; Changes in investment procedures, dealers, staff, etc. • Investment performance:
A glossary, defining all funds or accounts referred to elsewhere in the report; and a listing of banks, securities dealers and custodians that the City has had investment transactions during the period. A summary of the certifications for deposits of City funds. Other information regarding the City's portfolio as appropriate The Quarterly Investment Report shall include all investments as of the end of the quarter from all funds held in the City's portfolio, and shall be issued within 60 days after the end of the quarterly reporting period to the City Manager, and the City Council; the annual report shall be issued within 90 days after the end of the fiscal year to the City Manager, and the City Council.
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19 X. Appendices
A. Investment Portfolio – Diversification Requirements
Investment Portfolio
Diversification Requirements
Investment Instrument Maximum Amount of Portfolio
Maximum
Length to
Maturity
Bank / Time Deposit Accounts 100% 5 Years
Money Market Deposit Accounts 100% N/A
Repurchase Agreements 10% 1 Year
Reverse Repurchase Agreements 10% 7 Days
Bankers Acceptances 40% 7 Days
U.S. Government Securities (Treasury Bills,
Notes, and Bonds)
100% 10 Years
U.S. Government Agency Securities by
Agency
100% 10 Years
Certificates of Deposit (Negotiable) 30% 10 Years
Municipal Bonds 100% 5 Years
Commercial Paper 25% 180 Days
Medium Term Notes 30% 10 Years
Public Bank Obligations 10% of Unrestricted Investments 5 Years
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20 B. Berkeley’s ESG Investing Initiative
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ATTACHMENT 3
CITY OF BERKELEY
INVESTMENT POLICY
FOR RETIREE MEDICAL PLAN TRUST FUNDS
Effective July 1, 2023
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City of Berkeley
INVESTMENT POLICIES FOR RETIREE MEDICAL PLAN
TRUST FUNDS
July 1, 2023
Table of Contents
I. Introduction
A. Scope of Policies ..................................................................................................................................1 B. Investment Objectives ..........................................................................................................................1 C. Use of State Investment Guidelines.....................................................................................................2 II. Investment Authority and Responsibilities
A. Authorized Investment Officers...........................................................................................................2 B. Internal Controls...................................................................................................................................2 C. Evaluation of Investment Officer Actions...........................................................................................3 III. Capital Preservation and Risk
A. Overview ..............................................................................................................................................4 B. Portfolio Diversification Practices.......................................................................................................4 IV. Eligible Financial Institutions
A. Authorized Dealers...............................................................................................................................5 B. Individual Placement of Deposits ........................................................................................................5 V. Investment Vehicles
A. State of California Limitations.............................................................................................................6 VI. Investment Maturity....................................................................................................................................10 VII. Cash Management......................................................................................................................................10 VIII. Evaluation of Investment Performance..................................................................................................10 IX. Investment Reporting..................................................................................................................................10 Appendix
A. Investment Portfolio—Diversification Requirements ......................................................................12
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1 I. INTRODUCTION
Pursuant to Sections 2.44.040 and 2.44.060 of the Berkeley Municipal Code, Resolution No. 45,087-N.S., and Sections 53601, 53607, 53636 and 53648 of the State Government Code, the Director of Finance, the Treasurer of the City, is authorized to make investments of the City’s idle funds. The Code also directs the City to present an annual investment policy to the City Council for approval. This Investment Policy, after approval of the amendments by the City Council, will serve as the Investment Policy for the City of Berkeley for the subsequent fiscal year.
Notwithstanding Section 53601 or 53635, the governing body of a local agency may invest funds designated for the payment of employee retiree health benefits in any form or type of investment deemed prudent by the governing pursuant to Section 53622. The authority of the governing body to invest or to reinvest funds intended for the payment of employee retiree health benefits, or to sell or exchange securities purchased for that purpose, may be delegated by the governing body to designated officers. The City Council has designated the Director of Finance, the Treasurer of the City, or his/her designee, the authority to make investments of the City’s retiree medical plan trust funds.
Funds intended for the payment of employee retirement health benefits shall only be held for the purpose of providing benefits to participants in the retiree health benefit plan and defraying reasonable expenses of administering that plan.
The governing board or designated officer, when making investments of the funds, shall discharge its duties with respect to the investment of the funds. (1) Solely in the interest of, and for the exclusive purposes of providing benefits to, participants in the retiree health benefit plan, minimizing employer contributions thereto, and defraying reasonable expenses of administering the plan. (2) With care, skill, prudence, and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with these matters would use in the conduct of an enterprise of a like character and with like aims. (3) Shall diversify the investments of the funds so as to minimize the risk of loss and to maximize the rate of return, unless under the circumstances it is clearly prudent not to do so.
A. SCOPE OF POLICIES
These investment policies apply to the investments of the Retiree Medical Plan Trust Funds.
B. INVESTMENT OBJECTIVES
The Treasurer adheres to the principle which maintains that over the long-term, prudent investment risk-taking may be rewarded with higher incremental returns. Consequently, while capital preservation (i.e., Safety) is regarded to be of paramount importance, the Treasurer regards prudent risk-taking as justifiable.
C. USE OF STATE INVESTMENT GUIDELINES
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2 As required under Government Code Sections 16481.2 and 53646, the Statement of Investment Policies will be reviewed by the Council annually.
II. INVESTMENT AUTHORITY AND RESPONSIBILITIES
A. AUTHORIZED INVESTMENT OFFICERS
1. Retiree Medical Trust Funds:
A Trust is to be established by the City for the purpose of holding and investing assets separate and apart from the other funds of the City to fund the benefits of the Program. The specific terms governing the Trust are to be set forth in a separate trust instrument. The trustee of the Trust (the “Trustee”) may be the City Treasurer (i.e., Director of Finance) or an independent third party qualified to act as a trustee under California law and designated by the City.
The Trustee shall be a fiduciary of the Program and shall act solely in the interest of the Participants, minimizing employer contributions to the Trust, and defraying reasonable expenses of administering the Program.
The City Manager may, with the written concurrence of the City Council, appoint an “investment manager” (as that term is defined in section 3(38) of the Employee Retirement Income Security Act) to have responsibility for investment of the Trust assets. In this case, the Trustee shall act as directed by the investment manager. The investment manager shall act as a fiduciary of the Program and shall act with the same duties and responsibilities set out in “Investment Objectives” section above.
B. INTERNAL CONTROLS
The Director of Finance shall establish a system of internal controls designed to prevent losses of trust funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Berkeley. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. These controls shall include:
Separation of transaction authority from accounting and physical custody. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved.
Also, securities purchased from any bank or dealer including appropriate collateral (as defined by State Law), shall be placed with an independent third party for custodial safekeeping.
Avoidance of physical delivery of securities by using a delivery versus payment “Basis of Settlement Only”.
All trades will be executed on a delivery versus payment (DVP) basis. This ensures that securities are delivered to the City’s safekeeping bank at the same time the funds
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3 are released by the City’s safekeeping bank.
Third-Party custodial safekeeping of securities held in the name of the City.
Delivered securities must be properly safeguarded against loss or destruction. Book entry securities are recorded in electronic records and the potential for fraud and loss increases with physically delivered securities. All investment securities, except collateralized certificates of deposit and money market funds, purchased by the City will be delivered by either book entry or physical delivery and will be held in third- party safekeeping by a City-approved custodian bank, its correspondent New York Bank or the Depository Trust Corporation (DTC). Whenever possible, securities purchased are to be recorded in “book entry” form.
All securities and applicable collateral will be held by the City’s third party custodian and evidenced by safekeeping receipts. All book entry securities owned by the City shall be evidenced by a safekeeping receipt issued to the City by the custodian bank to acknowledge that the securities are held in the Federal Reserve system in a “customer account” for the custodian bank which names the City as “customer”; The Director of Finance will require each approved safekeeping financial institution to submit a copy of its Consolidated Report of Condition and Income (Call Report) to the City within 60 days after the end of each calendar quarter.
Competitive bidding on investment transactions. Before the City invests in any secondary market funds, competitive bids shall be requested. If a specific maturity date is required, either for cash flow purposes or for conformance to maturity guidelines, bids will be requested from at least three financial institutions for instruments which meet the maturity requirement. If no specific maturity is required, a yield curve analysis will be conducted to determine which maturities would be most advantageous.
Written confirmation and documentation of all financial transactions. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and the safekeeping institution has a list of authorized signatures. Rapid deposit of funds received by the City (i.e., large checks.) Bonding of all investments officials.
C. EVALUATION OF INVESTMENT OFFICER ACTIONS
Section 53600.3 of the Government Code identifies trustees as those persons authorized to make investment decisions on behalf of a local agency. As a trustee, the standard of prudence to be used by investment officials shall be the "prudent investor" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures, and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this plan.
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4 Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of their entity.
III. CAPITAL PRESERVATION AND RISK
A. OVERVIEW
The Treasurer adheres to the principle which maintains that over the long-term, prudent investment risk-taking may be rewarded with higher incremental returns. Consequently, while capital preservation (i.e., Safety) is regarded to be of paramount importance, the Treasurer regards prudent risk-taking as justifiable.
Some level of risk is inherent in any investment transaction. Losses may be incurred due to issuer default, market price changes, or technical cash flow complications such as investments in non-marketable certificates of deposit. Diversification of the City's portfolio by institution, investment vehicle, and maturity term is the primary tool available to the City in minimizing investment risk and capital losses by safeguarding the overall portfolio from any individual loss.
B. PORTFOLIO DIVERSIFICATION PRACTICES
The following sections summarize the City's major portfolio diversification practices and guidelines in determining:
Authorized Dealers
Investment Vehicles
Investment Maturity
Portfolio limitations included in these guidelines are to be based on the portfolio composition and investment management plan policies in effect at the time of placement; the actual composition of the City's investments may vary over time from plan limitations due to overall portfolio changes from when the individual placement was made as well as changes in the City's investment management plan.
IV. ELIGIBLE FINANCIAL INSTITUTIONS
A. AUTHORIZED DEALERS
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5 Investments shall be purchased only through well-established, financially sound institutions. The Finance Director shall maintain a list of financial institutions and broker/dealers approved for investment. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions will be given a copy of the City’s Statement of Investment Policies, and a return cover letter which must be signed indicating that the Statement of Investment Policies has been read and understood.
Qualified financial institutions and broker/dealers must supply the Director of Finance with the following:
Financial Institutions
Current audited financial statements
Depository contracts, as appropriate
A copy of the latest FDIC call report or the latest FHLBB report, as appropriate.
Broker/Dealers
Current audited financial statements
Proof that brokerage firm is a member in good standing with a national securities exchange.
Except for repurchase agreements, investments shall be awarded based on competitive bids. Documentation relating to investment quotes shall be maintained by the Finance Department for a period of one year.
B. INDIVIDUAL PLACEMENT OF DEPOSITS
Individual placement of negotiable, collateralized, and other time certificates of deposit with eligible financial institutions shall be based on the following practices and procedures:
Deposits shall only be placed with financial institutions maintaining offices within the City of Berkeley.
Unless collateralized by eligible securities as provided in Sections 53651 and 53652 of the Government Code, the maximum amount of Certificates of Deposit to be placed with any single institution is $250,000.
V. INVESTMENT VEHICLES
The governing body of a local agency may invest funds designated for the payment of employee retiree health benefits in any form or type of investment deemed prudent by the governing pursuant to Section 53622. Some of the investment vehicles the City Council has authorized are the following:
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6 1. U.S. Treasury Instruments
As authorized in Government Code Section 53601(b), this category includes bills, notes, bonds or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There are no portfolio limitations on the amount.
2. Government Sponsored Enterprises
As authorized in Government Code Section 53601(f), this category includes a wide variety of government securities. These securities include U. S. government-sponsored enterprise obligations, such as issues by the Federal National Mortgage Association (FNMA's), Federal Home Loan Bank (FHLB), Federal Farm Credit (FFCB), Student Loan Marketing Association (SLMA), etc. There are no portfolio limitations on the amount.
3. Municipal Securities
As authorized in Government Code Section 53601(a)(c)(d)(e), this category includes obligations of the City, the State of California, any of the other 49 states, and any local agency within the State of California, provided that:
• The securities are rated “A” or higher by at least one nationally recognized statistical rating organization.
•
• There are no limitations on the amount or period.
4. Banker's Acceptances
As provided in Government Code Section 53601(f)g, 40% of the City's portfolio may be invested in Banker's Acceptances, otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank, although no more than 30% of the portfolio may be invested in Bankers' Acceptances with any one commercial bank. Additionally, the maturity period cannot exceed 180 days.
5. Commercial Paper
Commercial paper is a short-term, unsecured promissory note issued by financial and non- financial companies to raise short-term cash. As provided in Government Code Section 53601(h) up to 25% of the City's portfolio may be invested in "prime" commercial paper of the highest ranking or of the highest letter and number rating as provided by a nationally recognized statistical-rating organization (i.e., Moody's or Standard and Poor's or Fitch), with maturities not to exceed 270 days. The issuer must have total assets in excess of $500 million, and have debt other than Commercial Paper rated “A” or higher by a nationally recognized statistical-rating organization.
6. Negotiable Certificates of Deposit
Negotiable certificates of deposit are a fixed deposit certificate that may be negotiated (traded) to a third party. The institution issuing the certificate promises to pay the holder the initial investment plus the interest rate stated on the certificate at maturity. As authorized in Government Code Section 53601(i), the City may invest 30% of its portfolio in negotiable certificates of deposit issued by commercial banks, thrifts and foreign banks.
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7 7. Repurchase Agreements
Repurchase agreements are agreements between the local agency and seller for the local agency to purchase government securities to be resold back to the seller at a specific date and for a specific amount and are authorized by Government Code Section 53601(j). Although the legal maximum maturity on these investments is 360 days, repurchase agreements are generally short-term investments varying from one day to two weeks. Investments in repurchase agreements must be collateralized, and collateral required for repurchase agreements is limited to Treasury and Agency securities. In order to anticipate market changes and provide a level of security for all funds, the required collateralization level is 102% of market value of principal and accrued interest.
8. Reverse Repurchase Agreements
Reverse repurchase agreements are a sale of securities by the local agency with a simultaneous agreement for the local agency to repurchase the securities on or before a specified date. As provided in Government Code section 53635(j), reverse repurchase agreements require the prior approval of the City Council. Reverse repurchase agreements can only be made with primary dealers of the Federal Reserve Bank of New York or with a nationally or state-chartered bank that has or has had a significant banking relationship with the local agency. There are no portfolio limitations on the amount for these investments.
9. Medium-Term Corporate Notes
As authorized in Government Code Section 53601(k), local agencies may invest in corporate bonds and notes of industrial companies, banks, bank holding companies, insurance companies, thrifts and finance companies that are rated “A” or better by a nationally recognized rating service; and issued by corporations organized and operating in the United States. There are no portfolio limitations for these investments.
10. Shares of Beneficial Interest Issued By Diversified Management Companies As authorized in Government Code Section 53601(l), local agencies are also authorized to invest in shares of beneficial interest issued by diversified management companies (i.e., mutual funds) as defined in Section 23701(m) of the Revenue and Taxation Code in an amount not to exceed 20% of the agency's portfolio.
11. Financial Futures and Financial Option Contracts
As authorized in Government Code Section 53601.1, local agencies may invest in financial futures or option contracts in any of the above investment categories subject to the same overall portfolio limitations.
12. Time Certificates of Deposit
As authorized in Government Code Section 53635, time certificates of deposit are fixed term, non-negotiable investments which are required to be collateralized 110% by eligible pooled securities. The pool is administered by the State, and is composed of a wide variety of government securities, secured by first mortgages on improved residential property located in the State. There are no portfolio limits on the amount; however the maturity period for this investment vehicle may not exceed five years unless approved by the Council.
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8 13. Local Agency Investment Fund
As authorized in Government Code Section 16429.1, local agencies may invest in the Local Agency Investment Fund (LAIF), a pooled investment fund managed by the State Treasurer’s Office. It operates like a money market fund, but is for the exclusive benefit of governmental entities within the State. The current maximum amount of money that may be invested is $40 million.
14. Moneys Held By A Trustee Or Fiscal Agent
As authorized in Government Code Section 53601(m), debt proceeds held by a trustee or fiscal agent, which are pledged to the payment or security of bonds or other indebtedness may be invested in accordance with the statutory provisions governing the issuance of those bonds or other agreement; or to the extent not inconsistent with statutory provisions, or if there are no specific statutory provisions, investments may be made in accordance with the ordinance, resolution, indenture, or agreement of the local agency for the issuance.
This category includes investment agreements approved in writing by insurance companies, supported by appropriate opinions of counsel with notice to Standard and Poor’s.
15. Other Secured Notes, Bonds Or Other Obligations
As authorized in Government Code Section 53601(n), notes, bonds, or other obligations that are at all times secured by a valid first priority security interest in securities of the types listed by Section 53651 as eligible securities.
16. Mortgage Pass Through, Collateralized Mortgage Obligation, Mortgage-backed Bond, Equipment Lease-backed Certificate, Consumer Receivable Pass through Certificate, and Consumer Receivable-backed Bond
As authorized in Government Code Section 53601(o), securities in this category must be rated “AA” or its equivalent or better by a nationally recognized rating service. Purchases may not exceed 20% of the agency’s portfolio.
In addition to the authorized investments above, the following investments may be made by Retiree Medical plan funds:
Up to 100% of the retiree medical plans funds may be invested in equity mutual funds 1 or equity index funds2, preferred stock3 and bond funds 4. 1Equity Mutual Fund – A financial intermediary that allows a group of investors to pool their money together with a predetermined investment objective. The mutual fund will have a fund manager who is responsible for investing the pooled money into specific securities. When you invest in a mutual fund, you are buying shares of the mutual fund and become a shareholder of the fund. They are very cost effective, as the fund can purchase securities with much lower trading costs then an individual investor. But the biggest advantage to mutual funds is diversification.
2Equity Index Fund – A mutual fund that attempts to copy the performance of a stock market index. The most common index fund tries to track the S&P 500 by purchasing all 500 stocks
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9 using the same percentages as the index. Index funds have lower fees because computers do most of the work. There is no need to hire an expensive fund manager or research analysts.
Index funds can have an expensive ratio as low as .18%, while actively managed funds can have an expense ratio over 3%. Over the long-term, the S&P 500 beats the returns of 80% of actively managed funds.
3Preferred Stock – A hybrid between common stock and a bond. Each share of preferred stock is normally paid a guaranteed dividend that receives first priority (i.e., the common stockholders cannot receive a dividend until the preferred dividend has been paid in full) and has priority over the common stockholders relative to the company’s assets in the event of bankruptcy.
4Bond Fund- A bond fund is a more efficient way of investing in bonds than buying individual securities. Bond mutual funds are just like stock mutual funds in that you put your money into a pool with other investors, and a professional invests that pool of money according to what he or she thinks the best opportunities are. They are very cost effective, as the fund can purchase securities with much lower trading costs then an individual investor. But the biggest advantage to mutual funds is diversification.
Some of the investment vehicles that are Unallowable Investment Vehicles and Restrictions:
The Director of Finance/City Treasurer is not authorized to invest in any of the following investment vehicles:
Financial futures; option contracts, floaters, inverse floaters, range notes, interest-only strips that are derived from a pool of mortgages, or any security that could result in zero interest income if held to maturity may not be purchased. Exclusion of these vehicles is consistent with the City's overall objective of achieving reasonable yields on public funds while minimizing risk and capital losses. Although the potential exists for greater interest yields with these vehicles, it is believed that the potential level of risk exceeds their benefits except in very limited circumstances.
See Appendix A for the Investment Portfolio/Diversification Requirements, which lists the maximum amounts that may be invested in the various investment types and the maximum authorized maturities.
In accordance with Government Code Sections 53620-53622, the assets of the City of Berkeley Retiree Medical Plan Trust may be invested in any form or type of investment deemed prudent by the City Council.The maximum maturity for Retiree Medical Plan Trust funds is 30 years.
VI. CASH MANAGEMENT
To achieve a reasonable return on public funds, the following cash management practices will be followed:
Maintain maximum investment of all City funds not required to meet immediate cash flow needs.
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10 Maximize the City's cash flow through the immediate deposit of all cash receipts, use of direct deposits and wire transfers when available, and appropriate timing of payments to vendors. Maximize the cash flow information available through the use of only one operating bank account.
VII. EVALUATION OF INVESTMENT PERFORMANCE
An actuarial study commissioned by the City many years ago determined that, in addition to City Contributions, an average rate of return of 7% on miscellaneous employees’ retiree medical trust fund assets invested must be achieved to fund the retiree health benefit at the desired 70% level.
Primarily as a result of the Federal Reserve Board’s decision to keep short-term rates near zero for the last 10 years, the average rate currently earned is significantly below that 7% level.
VIII. INVESTMENT REPORTING
Consistent with Sections 16481.2 and 53646 of the Government Code, the Department of Finance shall submit an annual Statement of Investment Policies to the Council for consideration at a public meeting.
In addition to the submittal of an annual Statement of Investment Policies, the Department of Finance shall provide the Council with a quarterly and annual investment report providing the following information for each investment or security:
Issuer or broker/dealer (financial institution)
Type of investment
Certificate or other reference number if applicable
Percentage yield on an annualized basis
Purchase date
Maturity date for each investment and the weighted average maturity of all the investments within the portfolio
Current book value
Current market value
Total cost and market value, including source of this valuation, of the City's portfolio A description of the compliance with the Statement of Investment Policies An evaluation of investment operations for the preceding year. This shall include an evaluation of how well the objectives have been achieved: the accuracy of forecasting expenditures and revenues, as well as a comparison of the average returns on the investment portfolio with that of the Local Agency Investment Fund (LAIF). Report of investments. The Director of Finance shall prepare a report that provides a clear status of the current investment portfolio and transactions. The report will be prepared in a manner which allows the City Manager and Council to ascertain whether investment activities during the reporting period have conformed to the investment policies.
Summary of key or unusual events, including but not limited to:
o Any exceptions to policies;
o Adherence to or deviations from social investment goals;
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11 o Purchases of Treasury securities, other than in repurchase agreements with maturities of seven days or less;
o Purchases of securities that exceed maturity limits;
o Sales of securities more than three months before maturity; o Changes in investment procedures, dealers, staff, etc. Investment performance;
o A glossary, defining all funds or accounts referred to elsewhere in the report; and o A listing of banks, securities dealers and custodians that the City has had investment transactions during the period.
o A summary of the certifications for deposits of City funds. o Other information regarding the City's portfolio as appropriate The Quarterly Investment Report shall include all investments as of the end of the quarter from all funds held in the City's portfolio, including funds held and invested by trustees; and shall be issued within 30 days after the end of the quarterly reporting period to the City Manager, and the City Council; the annual report shall be issued within 90 days after the end of the fiscal year to the City Manager, and the City Council.
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12 APPENDIX A
INVESTMENT PORTFOLIO
Diversification Requirements
Investment Instrument
Maximum
Amount
Of Portfolio
Maximum
Length
To Maturity
Bank / Time Deposit
Accounts 100% 5 Years
Money Market Deposit
Accounts 100% N/A
Repurchase Agreements 10% 1 Year
Reverse Repurchase
Agreements 10% 7 Days
Bankers Acceptances 40% 7 Days
U.S. Government Securities
(Treasury Bills,
Notes, and Bonds)
100% 30 Years
U.S. Government Agency
Securities by Agency 100% 30 Years
Certificates of Deposit
(Negotiable) 30% 30 Years
Municipal Bonds 100% 30 Years
Commercial Paper 25% 180 Days
Medium Term Notes 30% 30 years
In addition to the investments above, the following investments may be made by Retiree Medical plan funds:
Up to 25% of the retiree medical plans funds may be invested in equity mutual funds 1 or equity index funds2, and preferred stock3.
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13 1Equity Mutual Fund – A financial intermediary that allows a group of investors to pool their money together with a predetermined investment objective. The mutual fund will have a fund manager who is responsible for investing the pooled money into specific securities. When you invest in a mutual fund, you are buying shares of the mutual fund and become a shareholder of the fund. They are very cost effective, as the fund can purchase securities with much lower trading costs then an individual investor. But the biggest advantage to mutual funds is diversification.
2Equity Index Fund – A mutual fund that attempts to copy the performance of a stock market index. The most common index fund tries to track the S&P 500 by purchasing all 500 stocks using the same percentages as the index. Index funds have lower fees because computers do most of the work. There is no need to hire an expensive fund manager or research analysts. Index funds can have an expensive ratio as low as .18%, while actively managed funds can have an expense ratio over 3%. Over the long-term, the S&P 500 beats the returns of 80% of actively managed funds.
3Preferred Stock – A hybrid between common stock and a bond. Each share of preferred stock is normally paid a guaranteed dividend that receives first priority (i.e., the common stockholders cannot receive a dividend until the preferred dividend has been paid in full) and has priority over the common stockholders relative to the company’s assets in the event of bankruptcy.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: David Sprague, Fire Chief
Subject: Contract: ZOLL Medical Corporation for ECG Monitor/Defibrillator Support
RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract and all amendments with Zoll Medical Corporation for data storage, preventative maintenance and service of X-Series Electrocardiogram (ECG) Monitor / Defibrillators for emergency response vehicles from July 1, 2023 to June 30, 2025 in an amount not to exceed $106,000.
FISCAL IMPACTS OF RECOMMENDATION
Funding will be recommended for appropriation through the first amendment to the FY 2024 appropriations ordinance using Measure GG or the General Fund.
CURRENT SITUATION AND ITS EFFECTS
Each ambulance is required by the Alameda County Local EMS Authority (LEMSA) to carry an ECG Monitor / Defibrillator. The Department uses ZOLL X Series ECG’s on every piece of suppression and transport apparatus. These devices have two years of remaining service life.
ECG Monitor / Defibrillators are highly specialized pieces of bio-medical equipment that require regular maintenance and repair. The data plans are used to store critical patient care data for documentation of care, and for quality improvement purposes. The current data, preventative maintenance and repair contract will expire on July 1, 2023.
BACKGROUND
In 2017 the Fire Department (Department) conducted a comprehensive Request for Proposal (RFP) process and selected ZOLL Medical Corporation. On May 2, 2017 the City Council approved resolution #69-933-N.S. to execute a Purchase Order and any amendments with ZOLL Medical Corporation for the purchase and maintenance of twenty-six Advanced Life Support (ALS) ECG Monitor/Defibrillators for emergency response vehicles in an amount not to exceed $780,491.
Contract: ZOLL Medical Corporation for ECG Monitor/Defibrillator Support CONSENT June 27, 2023
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
None.
RATIONALE FOR RECOMMENDATION
In order to maintain and optimize its current fleet of ZOLL X Series Monitor / Defibrillators for the remainder of its service life the Department requires a data, preventative maintenance and service plan.
ALTERNATIVE ACTIONS CONSIDERED
None.
CONTACT PERSON
David McPartland, Assistant Fire Chief, Fire Department, (510) 981-3473 David Sprague, Fire Chief, Fire Department, (510) 981-3473 Attachments:
1: Resolution
RESOLUTION NO. ##,###-N.S.
CONTRACT: ZOLL MEDICAL CORPORATION FOR ECG
MONITOR/DEFIBRILLATOR SUPPORT
WHEREAS, in 2017 the Fire Department (Department) conducted a comprehensive Request for Proposal (RFP) process and selected ZOLL Medical Corporation. On May 2, 2017 the City Council approved resolution #69-933-N.S. to execute a Purchase Order and any amendments with ZOLL Medical Corporation for the purchase and maintenance of twenty-six Advanced Life Support (ALS) ECG Monitor/Defibrillators for emergency response vehicles in an amount not to exceed $780,491; and WHEREAS, each ambulance is required by the Alameda County Local EMS Authority (LEMSA) to carry an ECG Monitor / Defibrillator. The Department uses ZOLL X Series ECG’s on every piece of suppression and transport apparatus. These devices have two years of remaining service life; and
WHEREAS, ECG Monitor / Defibrillators are highly specialized pieces of bio-medical equipment that require regular maintenance and repair. The data plans are used to store critical patient care data for documentation of care, and for quality improvement purposes; and
WHEREAS, the current data, preventative maintenance and repair contract will expire on July 1, 2023.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley adopt a Resolution authorizing the City Manager to execute a contract and all amendments with Zoll Medical Corporation for data storage, preventative maintenance and service of X- Series Electrocardiogram (ECG) Monitor / Defibrillators for emergency response vehicles from July 1, 2023 to June 30, 2025 in an amount not to exceed $106,000.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: David Sprague, Fire Chief
Subject: Contract: Stryker Corp. Preventative Maintenance and Service
RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract and any amendments, with Stryker Corporation to provide preventative maintenance and service to the Departments mechanical Cardio Pulmonary Resuscitation (CPR) units for three years from August 1, 2023 until August 1, 2026 in the amount not to exceed $62,000.
FISCAL IMPACTS OF RECOMMENDATION
Funding will be recommended for appropriation through the first amendment to the FY 2024 Annual Appropriations Ordinance in the Measure GG Fund.
CURRENT SITUATION AND ITS EFFECTS
The fire department currently deploys eleven mechanical Cardio Pulmonary Resuscitation (CPR) devices by the Stryker Corporation named LUCAS. There are three years of service life remaining on the Departments LUCAS devices and the current maintenance and service contract expires on August 1, 2023. Stryker is the only provider who can perform preventative maintenance and service on the devices.
The current fleet of LUCAS 3.1 systems carried on all first responder apparatus have played an integral role in the City of Berkeley achieving a very high, 13.5% survival rate among cardiac arrest patients. In this context, “survival” refers to patients who suffer a cardiac arrest and are subsequently discharged from the hospital. This percentage is the highest in Alameda County and above the national average of 10.2%.
The preventative maintenance and service contract will continue to support the Department’s goal of providing sustained and effective chest compressions to patients in cardiac arrest which sustains blood circulation to the brain, the heart and vital organs.
This increases the probability that a victim of cardiac arrest to regain spontaneous circulation and be discharged from the hospital.
Contract: Stryker Corp. Preventative Maintenance and Service CONSENT CALENDAR June 27, 2023
BACKGROUND
Mechanical CPR devices became a required piece of equipment by the Alameda County Local Emergency Medical Services Agency in 2011.
In 2018 the mechanical CPR devices (LUCAS 2s) that were provided to the fire department by the ambulance provider Paramedics Plus reached the end of their service life. To replace the end-of-life LUCAS 2s, LUCAS 3.1s were purchases with a five-year preventative maintenance and service contract.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.
RATIONALE FOR RECOMMENDATION
The existing LUCAS 3.1 systems require regular maintenance and repair to be kept in good working order. Having these systems operable and available on first responder apparatus will continue to be a critical factor in providing life-saving care to the cardiac arrest patients we serve each year.
ALTERNATIVE ACTIONS CONSIDERED
None.
CONTACT PERSON
David McPartland, Assistant Fire Chief, Fire Department, (510) 981-3473 David Sprague, Fire Chief, Fire Department, (510) 981-3473 Attachments:
1: Resolution
RESOLUTION NO. ##,###-N.S.
CONTRACT: STRYKER CORP. PREVENTATIVE MAINTENANCE AND SERVICE WHEREAS, mechanical CPR devices became a required piece of equipment by the Alameda County Local Emergency Medical Services Agency in 2011, and WHEREAS, the Fire Department currently deploys eleven mechanical Cardio Pulmonary Resuscitation (CPR) devices by the Stryker Corporation named LUCAS, and WHEREAS, the current fleet of LUCAS 3.1 systems carried on all first responder apparatus have played an integral role in the City of Berkeley achieving a very high,
13.5% survival rate among cardiac arrest patients. In this context, “survival” refers to patients who suffer a cardiac arrest and are subsequently discharged from the hospital.
This percentage is the highest in Alameda County and above the national average of
10.2%, and
WHEREAS, there are three years of service life remaining on the Departments LUCAS devices and the current maintenance and service contract expires on August 1, 2023.
Stryker is the only provider who can perform preventative maintenance and service on the devices, and
WHEREAS, the preventative maintenance and service contract will continue to support the Department’s goal of providing sustained and effective chest compressions to patients in cardiac arrest which sustains blood circulation to the brain, the heart and vital organs.
This increases the probability that a victim of cardiac arrest to regain spontaneous circulation and be discharged from the hospital.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Council adopt a Resolution authorizing the City Manager to execute a contract and any amendments, with Stryker Corporation to provide preventative maintenance and service to the Departments mechanical Cardio Pulmonary Resuscitation (CPR) units for three years from August 1, 2023 until August 1, 2026 in the amount not to exceed $62,000.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: David Sprague, Fire Chief
Subject: Contract: US Digital Designs for Fire Station Emergency Alerting System
RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a piggyback contract and any amendments with US Digital Designs using the National Purchasing Partners (NPP) contract No. 2020 in an amount not to exceed $1,600,000 for the purchase, installation and maintenance of a Fire Station Emergency Alerting System from July 12, 2023 through June 2, 2026.
FISCAL IMPACTS OF RECOMMENDATION
The purchase price of Fire Station Emergency Alerting System, installation and maintenance will not exceed $1,600,000. This total includes state and local sales taxes.
Funding will be recommended for appropriation through the first amendment to the FY 2024 Annual Appropriations Ordinance using funds from Measure GG and Measure FF.
CURRENT SITUATION AND ITS EFFECTS
The ability for dispatchers to promptly alert responders to a call for help is critical to the very core of the Fire Departments mission: to provide prompt response and render aid to the community. Delays in this critical lifeline of a 9-1-1 response system has direct negative impacts to patient outcome during medical emergencies, structural damage from fire, the chances of being successful in search and rescue, and responder safety.
This purchase is necessary to replace the currently obsolete, failing, and unsupported fire emergency alerting system. The new alerting system will ensure that when a customer calls 9-1-1 that the dispatcher is able to reliably alert the appropriate fire station to begin their response to an incident.
Over the past five (5) years the current system has required an increasing amount of maintenance, which became more problematic through the pandemic as replacement parts were difficult to obtain. Recently the Department was notified that the vendor Comtech, went out of business – leaving the Department with no mechanism to obtain support or have emergency repairs completed. This was the catalyst to begin emergency procurement.
Contract: US Digital Designs for Fire Station Emergency Alerting System CONSENT CALENDAR June 27, 2023
Following several months of research, the Department has learned that most Fire Departments in Alameda County have contracted with US Digital Designs to install and maintain new Fire Station Emergency Alerting systems. This fact provides redundancy to Berkeley in that the Alameda County Regional Communications System could more easily serve as a backup dispatching center to Berkeley’s fire stations in the event that Berkeley’s dispatch center is temporarily unable to provide dispatching service. This redundancy is not just best practice but is specifically recommended as a priority project in the Dispatch Needs Assessment recently completed by Federal Engineering for the City of Berkeley. US Digital Designs has a competitively bid contract through National Purchasing Partners (NPP) which covers all the parts and installation for these systems.
The Department has done due diligence in researching the system, checking references, and conducting multiple detailed on-site walk throughs and subsequent design meetings with US Digital Design representatives.
The US Digital Design system also meets or exceeds all applicable National Fire Protection Association standards.
BACKGROUND
On March 10, 2009 the City Council approved Resolution No. 64,365-N.S. to enter into a contract with Comtech Communications for a Fire Station Alerting System. This system was installed in the dispatch center and all seven fire stations and operated somewhat reliably for almost ten (10) years. Over the past five (5) years the performance of the system has deteriorated and it now frequently malfunctions which causes delays in the dispatch of responders, or responders completely missing a notification to respond to an emergency incident.
On January 6, 2020 the League of Oregon Cities on behalf of the National Purchasing Partners “NPP” and its Government Division dba NPPGov issued RFP No. 2020 for the procurement of “Public Safety Software Solutions, Data Collection, Storage and Utilization”. The RFP was published in the Daily Journal of Commerce and USA Today on January 9th, 2020. The RFP closed March 9, 2020 and contracts were awarded on April 27, 2020. The contract with US Digital started on June 2, 2020 and ends on June 2, 2026. This is a publicly solicited contract established through an RFP process conducted by a Lead Public Agency and satisfies Berkeley’s formal competitive bid requirements.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects associated with the subject of this report.
RATIONALE FOR RECOMMENDATION
The ability for dispatchers to promptly alert responders to a call for help is critical to the very core of the Fire Departments mission: to provide prompt response and render aid to the community. The current Fire Station Alerting System is failing, no longer supported and causes delays in notification of responders that may cause negative
Contract: US Digital Designs for Fire Station Emergency Alerting System CONSENT CALENDAR June 27, 2023
impacts to patient outcome during medical emergencies, structural damage from fire, the chances of being successful in search and rescue and responder safety.
ALTERNATIVE ACTIONS CONSIDERED
Conduct a City of Berkeley procurement process. This option would take months during which time the core of the City’s failing Fire Station Emergency Alerting System would be left in a vulnerable state without qualified external vendor support.
CONTACT PERSON
David Sprague, Fire Chief, (510) 981-3473
Attachments:
1: Resolution
Contract: US Digital Designs for Fire Station Emergency Alerting System CONSENT CALENDAR June 27, 2023
RESOLUTION NO. ##,###-N.S.
CONTRACT: US DIGITAL FOR FIRE STATION EMERGENCY ALERTING SYSTEM WHEREAS, the ability for dispatchers to promptly alert responders to a call for help is critical to the very core of the Fire Departments mission: to provide prompt response and render aid to the community. Delays in this critical point of a 9-1-1 response has direct negative impacts to patient outcome during medical emergencies, structural damage from fire, the chances of being successful in search and rescue and responder safety, and
WHEREAS, on March 10, 2009 the City Council approved Resolution No. 64,365-N.S. to enter into a contract with Comtech Communications for a Fire Station Alerting System. This system was installed in the dispatch center and all seven fire stations and operated somewhat reliably for almost ten (10) years. Over the past five (5) years the performance of the system has deteriorated and it now frequently malfunctions which causes delays in the dispatch of responders, or responders completely missing a notification to respond to an emergency incident, and
WHEREAS, the current system has required an increasing amount of maintenance, which became more problematic through the pandemic as replacement parts were difficult to obtain. Recently the Department was notified that the vendor Comtech, went out of business – leaving the Department with no mechanism to obtain support or have emergency repairs completed. This was the catalyst to begin emergency procurement, and
WHEREAS, this purchase is necessary to replace the currently obsolete, failing, and unsupported fire emergency alerting system. The new alerting system will ensure that when a customer calls 9-1-1 that the dispatcher is able to reliably alert the appropriate fire station to begin their response to an incident, and WHEREAS, following several months of research, the Department has learned that most Fire Departments in Alameda County have contracted with US Digital Designs to install and maintain new Fire Station Emergency Alerting systems. This fact provides redundancy in that the Alameda County Regional Communications System could more easily serve as a backup dispatching center in the event that Berkeley’s dispatch center is temporarily unable to provide dispatching service. US Digital Designs has a competitively bid contract through National Purchasing Partners (NPP) which covers all the parts and installation for these systems. The Department has done due diligence in researching the system, checking references, and conducting multiple detailed on-site walk throughs and subsequent design meetings with vendor representatives, and WHEREAS, on January 6, 2020 the League of Oregon Cities on behalf of the National Purchasing Partners “NPP” and its Government Division dba NPPGov issued RFP No. 2020 for the procurement of “Public Safety Software Solutions, Data Collection, Storage
Contract: US Digital Designs for Fire Station Emergency Alerting System CONSENT CALENDAR June 27, 2023
and Utilization”. The RFP was published in the Daily Journal of Commerce and USA Today on January 9th, 2020. The RFP closed March 9, 2020 and contracts were awarded on April 27, 2020. The contract with US Digital starts on June 2, 2020 and ends on June 2, 2026. This is a publicly solicited contract established through an RFP process conducted by a Lead Public Agency and satisfies Berkeley’s formal competitive bid requirements.
NOW THEREFORE BE IT RESOLVED, by the Council of the City of Berkeley that the City Manager is authorized to execute a contract and any amendments with US Digital Designs using the National Purchasing Partners (NPP) contract No. 2020 in an amount not to exceed $1,600,000 for the purchase, installation and maintenance of a Fire Station Emergency Alerting System from July 12, 2023 through June 2, 2026.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Contract No. 32300112 Amendment: Harold Dichoso COVID-19 Outreach and Education
RECOMMENDATION
Adopt a Resolution amending Contract No. 32300112 with Harold Dichoso, to extend the contract end date through June 30, 2024 and increase the not-to-exceed amount (NTE) by $35,000 utilizing one-time grant funds. The amendment will increase the NTE amount from $90,000 to $125,000.
FISCAL IMPACTS OF RECOMMENDATION
The amendment will add $35,000 with a total not-to-exceed amount of $125,000. The funding for this amendment is available in the FY 2024 Adopted Budget in Bio-Terrorism Grant Fund (Fund 350).
CURRENT SITUATION AND ITS EFFECTS
Amending contract number 32300112 with Harold Dichoso will allow Harold Dichoso to continue to refine and implement culturally responsive curriculum that will expose Berkeley youth to job readiness skills and provide work-based learning experiences while serving as COVID-19 youth ambassadors through the end of the COVID-19 Workforce Development (WFD) grant period.
Under the original contract, Harold Dichoso has designed and facilitated 36 two hour professional development workshops for the 67 youth who enrolled in three cohorts of the Health Justice Internship (HJI) program, met with City of Berkeley staff on a weekly basis to provide program updates and coordinate program services, engaged in on- going communication with external stakeholders including staff from Berkeley Unified School District, Berkeley City College, and organizations hosting interns, developed weekly mentor guides and engaged mentors in weekly electronic communications, met individually with all mentors during cohorts 1-3 to identify goals for HJI participants and develop support plans for participants when needed, met individually with all interns during cohorts 1-3, designed a program evaluation framework, collected data, and published an HJI program evaluation report.
Contract Amendment for Contract Amendment for BACS’ North County HRC CONSENT CALENDAR June 27, 2023
This program will continue to aid in slowing the spread of COVID-19 and ensure all Berkeley residents have equitable access to COVID-19 vaccines, testing, treatment, and other infection control and healthcare measures.
BACKGROUND
In response to the COVID-19 Pandemic, the City of Berkeley received a COVID-19 Workforce Development grant from the California Department of Public Health (CDPH).
The City partnered with Harold Dichoso to ensure all Berkeley residents have equitable access to COVID-19 vaccines, testing, treatment, and other infection control and healthcare measures through the implementation of the Health Justice Internship (HJI) Program. The HJI program provides Berkeley youth the opportunity to participate in paid internships while serving as COVID-19 youth ambassadors.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.
RATIONALE FOR RECOMMENDATION
The additional funding identified will continue to aid in slowing the spread of COVID-19 throughout the Berkeley community and will ensure all Berkeley residents have equitable access to COVID-19 vaccines, testing, treatment, and other infection control and healthcare measures.
ALTERNATIVE ACTIONS CONSIDERED
Staff did not identify other alternatives that are consistent with both the grant purpose, City priorities, and CDC’s COVID-19 guidance.
CONTACT PERSON
Katharine Sullivan, Community Services Specialist III, HHCS, 510-981-5286 Attachment:
1. Resolution
RESOLUTION NO. ##,###-N.S.
CONTRACT NO. 32300112 AMENDMENT: HAROLD DICHOSO COVID-19
OUTREACH AND EDUCATION
WHEREAS, the City of Berkeley issued a Request for Proposal No. 23-11542-C to obtain consulting services through a single contract with a community-based organization or individual related to the COVID-19 pandemic through the Health Justice Internship Program.
WHEREAS, a panel of experts reviewed applications and recommended agencies to provide services. The finalist was invited to meet with the selection committee for a more in-depth review of their proposal and describe their past work with other, resulting in the selection of Harold Dichoso as the best-qualified vendor.
WHEREAS, additional funds from the Workforce Development (WFD) grant in the amount of $35,000 are available to increase the contract amount which will allow Harold Dichoso to continue to design and implement culturally responsive curriculum that will expose Berkeley youth to job readiness skills and provide work-based learning experiences while serving as COVID-19 youth ambassadors through the end of the COVID-19 Workforce Development (WFD) grant period.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to amend Contract No. 32300112 with Harold Dichoso. to extend the contract end date through June 30, 2024 and increase the not-to-exceed amount (NTE) by $35,000 to a total of $125,000 utilizing one-time grant funds.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Lisa Warhuus, Director, Health, Housing, and Community Services Subject: Fiscal Year 2023 Community Development Block Grant (CDBG) Public Facility Improvement Program Funds for Insight Housing’s (formerly Berkeley Food and Housing Project (BFHP)) Dwight Way Center
RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to:
1. Allocate $680,000 of FY 2023 federal CDBG funds available to the Public Facility Improvement Program, to Insight Housing (IH) to rehabilitate IH’s Dwight Way Center (DWC); and
2. Execute all resultant agreements and amendments with IH for the above- mentioned funds; and
3. Recapture any unspent CDBG funds awarded to IH for the resulting contract, if the funds are not spent by June 30, 2024.
FISCAL IMPACTS OF RECOMMENDATION
On April 26, 2022, City Council adopted Resolution 70,332-N.S. which authorized the City Manager to allocate $621,746 in FY 2023 CDBG (Fund 128) funds, and any program income and earlier unexpended funds, that were more than was estimated, for Public Facility Improvement project(s). Adopting this resolution will allow $680,000 of currently available funds to a Public Facility Improvement project, to be allocated to the IH Dwight Way Center project. There is no impact to the city’s General Fund as the project will be entirely funded with federal CDBG funds.
CURRENT SITUATION AND ITS EFFECTS
CDBG funds are made available for public facility improvement projects on a first-come, first-served basis and applications are accepted at any point in the year.
On April 5, 2023 IH submitted an application for renovations to the Dwight Way Center (DWC) located at 2140 Dwight Way, Berkeley, CA 94704. IH requested $680,000 to rehabilitate the facility. The full scope includes addressing the major repairs needed, accessibility barriers, and safety issues throughout the building and provides a safer, cleaner, more energy efficient facility for clients and staff. The scope of work addresses
FY 2023 CDBG Public Facility Improvement Program Funds
for the Berkeley Food & Housing Project CONSENT CALENDAR June 27, 2023
path-of-travel accessibility, safety, balcony repair, age-damaged bathrooms and flooring, and brings all restrooms up to ADA code.
Housing and Community Services staff reviewed the proposal and confirmed that the project is CDBG eligible and project ready. The request can be met with currently available funds.
At its June 1, 2023 meeting, the HAC reviewed the IH DWC Public Facility Improvement application and passed a motion (M/S/C: Calavita/Ortiz-Cedeño) recommending to Council that IH’s Dwight Way Center public facility be awarded $680,000 of FY2023 CDBG Public Facility Improvement funding, to meet the IH’s requested amount for the project. (Vote: Ayes: Calavita, Mendonca, Ortiz-Cedeño, Potter, and Rodriguez. Noes:
None. Abstain: None. Absent: Fain (unexcused), Johnson (unexcused), and Simon- Weisberg (excused).
BACKGROUND
CDBG funds are used for improvements to public facilities located within Berkeley that are open to the public and primarily serve low-to-moderate income Berkeley residents.
Expenditures for public facilities have included health and safety repairs, improving accessibility access and/or energy efficiency improvements. Recently funded projects include the West Berkeley Service Center and the Larkin Street Turning Point Facility.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The use of CDBG funds for the IH DWC renovation project will increase energy efficiency by updating the electrical system, installing new windows, exhaust fans upgrade, and upgrading the light fixtures. It will also help preserve an existing building.
RATIONALE FOR RECOMMENDATION
DWC offers those who are experiencing homelessness supportive services and a safe place to live while they build income, skills, and seek permanent housing. DWC operates 24 hours/day, 365 days/year and offers clean, warm beds, meals, shower and laundry facilities, access to computers and telephones, case management, mental health resources, dental and medical health support, and links to mainstream services.
As of November 2022, DWC has been unoccupied due to fire damage. When completed, the repairs and renovation will support:
Women’s Shelter for 32 women on the 1st floor
Transitional Housing for 26 Veterans on the 2nd floor 15 Board and Care beds for formerly homeless adults with serious mental illness on the 3rd floor
An industrial kitchen which will produce meals for all 73 clients in the building.
FY 2023 CDBG Public Facility Improvement Program Funds
for the Berkeley Food & Housing Project CONSENT CALENDAR June 27, 2023
ALTERNATIVE ACTIONS CONSIDERED
Staff did not consider an alternative, given the high need and public benefit of funding this project and availability of applicable funds. If not funded, IH would be in immediate need to find additional funds to complete these critical repairs necessary to reoccupy the DWC, and for the safety and comfort of their vulnerable clients.
CONTACT PERSON
Mary-Claire Katz, Associate Management Analyst, HHCS, 510-981-5414 Attachments:
1: Resolution
RESOLUTION NO. ##,###-N.S.
FISCAL YEAR 2023 COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDING FOR PUBLIC FACILITY IMPROVEMENTS TO
INSIGHT HOUSING (IH)
WHEREAS, the City of Berkeley is an entitlement jurisdiction which receives annual allocations of Community Development Block Grant (CDBG) funds from the US Department of Housing and Urban Development (HUD); and
WHEREAS, the City’s allocation of CDBG funds currently includes an annual allocation for public facility improvements (CDBG Special Revenue Fund 128) these funds to the community through a first come, first served rolling application basis; and WHEREAS, the City’s Program Year (PY) 2022 (Fiscal Year (FY) 2023) CDBG funds available for the Public Facility Improvement Program, as adopted by Council on April 26, 2022 (Resolution 70,332-N.S.) was $621,746, plus program income and earlier unexpended funds that were more than anticipated; and
WHEREAS, Insight Housing (IH) (formerly Berkeley Food and Housing Project (BFHP)) has applied for $680,000 of FY 2023 CDBG funds available for the Public Facility Improvement Program and has a demonstrated need for eligible rehabilitation repairs; and
WHEREAS, on June 1, 2023, the Housing Advisory Commission (HAC) reviewed IH’s application and passed a motion to support the City Manager’s recommendation to the City Council to allocate $680,000 of FY 2023 CDBG funds available for the Public Facility Improvement Program funding for one public facility rehabilitation project at the IH Dwight Way Center (DWC) location.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley and the City Manager or her designee is authorized to allocate $680,000 of FY 2023 CDBG funds available to the Public Facility Improvement Program, to Insight Housing (IH) to rehabilitate IH’s Dwight Way Center (DWC).
BE IT FURTHER RESOLVED that the City Manager is authorized to execute a contract with IH in accordance with the proposal approved hereunder. A record copy of said contracts and any amendments are on file in the Office of the City Clerk.
BE IT FURTHER RESOLVED that the City Manager is authorized to recapture any unspent CDBG funds awarded to IH for the resulting contract, if the funds are not spent by June 30, 2024.
Internal
Office of the City Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Kevin Fong, Director, Information Technology Department Subject: Dell Computers, Inc.: Using County of Riverside Amendment No. 1 to the Licensing Solution Provider Agreement with Dell Marketing L.P. for Computer Hardware and Software Purchases
RECOMMENDATION
Adopt a Resolution authorizing the City Manager to increase spending authority with Dell Computers, Inc. for the purchase of computer and server hardware, software, and related services, utilizing pricing and contracts, amendments, and extensions from the County of Riverside Amendment No. 1 to the Licensing Solution Provider for the period beginning November 1, 2019 through October 31, 2024 for an amount not-to-exceed (NTE) $1,939,538 in Fiscal Year 2024.
FISCAL IMPACTS OF RECOMMENDATION
Council authority is requested for continued hardware and software purchases from Dell Computers, Inc. under County of Riverside Amendment No. 1 to the Licensing Solution Provider Agreement with Dell Marketing L.P. (a cooperative purchasing agreement) to support citywide desktop replacement, laptops, servers, storage, network equipment, and software licensing for desktops, servers, and line-of-business applications.
CURRENT SITUATION AND ITS EFFECTS
The City of Berkeley participates in a cooperative pricing agreement negotiated by County of Riverside with Dell Marketing L.P. to obtain hardware, software, and related services from Dell Computers, Inc. County of Riverside Amendment No. 1 to the Licensing Solution Provider Agreement with Dell Marketing L.P. was awarded to Dell Technologies, Inc. Currently, Dell provides the City of Berkeley with standardized hardware and software which facilitates efficient troubleshooting, quick turnaround times for equipment replacement, and standardized desktop imaging.
Hardware for the City of Berkeley’s PC-Replacement and Server/Storage Replacement programs, as well as all corresponding supporting software are purchased from Dell, Inc.
The purpose of these programs is to maximize the value of the City’s investment by adopting a citywide standard for desktops, desktop deployment, and centralized servers.
BACKGROUND
Formally, the City utilized a cooperative purchasing agreement known as WSCA, a
Internal
cooperative purchasing arm of NASPO (a conglomeration of purchasing directors from fifteen western states formed to leverage their combined purchasing power to achieve competitive pricing discounts, and streamline the acquisition of quality products and services from industry-leading vendors). The WSCA NASPO cooperative agreement is terminating effective July 31, 2023 and no extension is currently available.
As a result, the City changed its cooperative agreement to use the County of Riverside Amendment No. 1 to the Licensing Solution Provider Agreement with Dell Marketing L.P.
This cooperative agreement is used by multiple cities and counties in the State of California, including the State itself. Leveraging this cooperative agreement provides the City the best pricing vs. all competitive bids and cost models.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The technology equipment purchased from Dell Technologies is energy efficient and meets the standards required by law. The purchase and subsequent disposal of equipment is done responsibly using e-waste vendors and community non-profit agencies that provide technology equipment back into local communities to address the digital divide.
Additionally, keeping the City’s inventory updated helps achieve the purchase of most energy efficient hardware keeping up with changing standards and meets the City’s goal of reducing energy consumption City buildings and maintaining an environmentally sound information technology infrastructure.
RATIONALE FOR RECOMMENDATION
Using cooperative purchasing agreements allows the City to gain greater efficiencies and economies of scale. County of Riverside Amendment No. 1 to the Licensing Solution Provider Agreement with Dell Marketing L.P. is used by multiple cities and counties in the State of California and including the State itself.
Dell continues to provide excellent hardware and software to support the City’s network infrastructure, servers, and desktop computers. Dell also continues to provide exemplary customer service and response times. This contributes to overall employee productivity and addresses the cybersecurity requirements of the City.
ALTERNATIVE ACTIONS CONSIDERED
Staff considered issuing a specific bid for the City of Berkeley’s computer hardware and software requirements, but at this time, doing so would not yield better pricing than that which is currently established through the County of Riverside Amendment No. 1 to the Licensing Solution Provider Agreement with Dell Marketing L.P. purchasing agreement.
CONTACT PERSON
Kevin Fong, Director, Information Technology Department 510-981-6541 Attachments:
1: Resolution
Internal
RESOLUTION NO. ##,###-N.S.
DELL COMPUTERS, INC.: USING COUNTY OF RIVERSIDE AMENDMENT NO. 1 TO THE LICENSING SOLUTION PROVIDER AGREEMENT WITH DELL MARKETING L.P. FOR HARDWARE AND SOFTWARE PURCHASES
WHEREAS, the City of Berkeley relies upon a technically sound and efficient computer network; and
WHEREAS, by purchasing from cooperative purchasing agreements such as County of Riverside to No.1 Amendment to the licensing Solution Provider Agreement with Dell Marketing L.P., the City of Berkeley is able to take advantage of pre-negotiated prices, economies of scale, and increased efficiencies; and
WHEREAS, hardware for the City of Berkeley’s PC-Replacement and Server Replacement programs, as well as all corresponding supporting software are purchased from Dell, Inc. The purpose of these programs is to maximize the value of the City’s investment by adopting a citywide standard for desktops, desktop deployment, and centralized servers; and
WHEREAS, Dell Computers, Inc. continues to offer the best overall value, reliable hardware, and excellent customer service since 1994; and WHEREAS, funding for the PC and Server Replacement Programs are funded by the Department of Information Technology’s Internal Service Fund, and citywide purchases will be made as needed by Departments by multiple funds.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to increase the spending authority for purchase orders for computer hardware, software, and related services from Dell Computer, Inc., utilizing pricing from the County of Riverside Amendment No. 1 to the Licensing Solution Provider for the period beginning November 1, 2019 through October 31, 2024 for an amount not- to-exceed (NTE) $1,939,538.
Office of the City Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Kevin Fong, Director, Information Technology Department Subject: Contract 10549B Amendment: Tyler Technologies Enterprise Resource Planning System for ongoing software licensing, maintenance services, and disaster recovery services.
RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract amendment with Tyler Technologies for software licensing, maintenance services, and disaster recovery services for the online Enterprise Resource Planning (ERP) system for the amount not to exceed $1,000,000 and a total contract value not to exceed $4,705,342.68 from April 1, 2017 to June 30, 2025.
FISCAL IMPACTS OF RECOMMENDATION
Funding for ongoing services related to software licensing, maintenance services, and disaster recovery services for the online Enterprise Resource Planning (ERP) system for FY 2024 is available in the FUND$ Replacement fund. FY 2025 funding will be available in IT Cost Allocation Budget, subject to Council’s approval of the proposed citywide FY 2025-2026 Budget and Annual Appropriation Ordinances.
Fiscal Year Fund Description Amount
FY 2024 FUND$ Replacement Fund $450,000
FY 2025 IT Cost Allocation Fund $550,000
TOTAL: $1,000,000
Contract 10549B Amendment: CONSENT
Tyler Technologies Enterprise Resource Planning System June 27, 2023
CURRENT SITUATION AND ITS EFFECTS
The City currently uses Tyler Technologies’ Enterprise Resource Planning (ERP) software for core financials, accounts receivables, budget, and payroll, which requires funding to cover licenses, maintenance services and disaster recovery services on an ongoing annual basis.
BACKGROUND
The City entered into contract with Tyler Technologies on May 11, 2017 to implement the City’s new Enterprise Resource Planning (ERP) software. The initial agreement included a launch of Financials, Human Resources and Payroll modules. Licenses, maintenance services and disaster recovery services (aka “Operations and Maintenance” or O&M) were not factored into the initial costs, and invoices received were paid out of the FUND$ replacement fund. Ongoing annual funding to cover the O&M for the City’s Enterprise Resource Planning (ERP) is critical for the City’s operational functions.
ENVIRONMENTAL SUSTAINABILITY
The adoption and implementation of a modern ERP system reduced the amount of paper for processing the City’s business activities. The new system also reduced the paperwork involved in timesheet processing for the City employees.
RATIONALE FOR RECOMMENDATION
Ongoing annual funding to cover the licenses, maintenance services and disaster recovery services for the City’s Enterprise Resource Planning (ERP) is critical for the City’s operational functions.
ALTERNATIVE ACTIONS CONSIDERED
None.
CONTACT PERSON
Kevin Fong, Director, Information Technology, 510-981-6541 Attachments:
1: Resolution
Contract 10549B Amendment: CONSENT
Tyler Technologies Enterprise Resource Planning System June 27, 2023 RESOLUTION NO. ##,###-N.S
CONTRACT AMENDMENT: TYLER TECHNOLOGIES, INC FOR ENTERPRISE
RESOURCE PLANNING SYSTEM
WHEREAS, on May 11, 2017, the City entered into a contract with Tyler Technologies to implement the Munis Enterprise Resource Planning (ERP) System; and WHEREAS, on July 28, 2020, by Resolution No. 69-518-N.S., the Berkeley City Council approved spending authority for Tyler Technologies, Inc. not-to-exceed $3,952,663.
WHEREAS, Licenses, maintenance services and disaster recovery services (aka “Operations and Maintenance” or O&M) were not factored into the initial costs, and invoices received were paid out of the FUND$ replacement fund.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is hereby authorized to execute a contract amendment with Tyler Technologies, Inc. for software licensing, maintenance services, disaster recovery services for the online Enterprise Resource Planning (ERP) system for a total contract value not to exceed $4,705,342.68 from April 1, 2017 to June 30, 2025.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Contract: R.X. Lodge, Inc. for the West Side Aquatic Park Tree Planting and Irrigation Project
RECOMMENDATION
Adopt a Resolution:
1. Approving the plans and specifications for the West Side Aquatic Park Tree Planting and Irrigation Project, Specification No. 23-11587-C; and
2. Accepting the bid of the lowest responsive and responsible bidder, R.X. Lodge, Inc.; and
3. Authorizing the City Manager to execute a contract and any amendments, extensions or other change orders until completion of the project in accordance with the approved plans and specifications, with R.X. Lodge, Inc. for the West Side Aquatic Park Tree Planting and Irrigation Project in an amount not to exceed $263,000, which includes a contract amount of $213,000 and a 23.5% contingency in the amount of $50,000.
FISCAL IMPACTS OF RECOMMENDATION
Funding is available per Fiscal Year (FY) 2024 budget using portions of the following:
the state Environmental Enhancement and Mitigation Program (EEMP) grant fund awarded to Berkeley (336-52-542-566-0000-000-461-663110), the Bayer Fund (145-52- 545-000-0000-000-461-663110), and the PRW CIP Fund (501-52-545-000-0000-000- 461-663110).
CURRENT SITUATION AND ITS EFFECTS
In 2022, the City received a state EEMP grant to plant new trees throughout the City, including the west side of Aquatic Park. Using a portion of the grant, this project will install new planting beds, irrigation, and one hundred native trees along the entire length of the western side of Aquatic Park. This project will provide a natural buffer between I-80 and the park to help decrease noise levels within the park, improve the natural “park like” feel within the park, and improve habitat for birds, bees, and butterflies, etc. A contract with R.X. Lodge, Inc. will allow this project to be implemented in a timely manner.
Contract: R.X. Lodge, Inc. for the West Side Aquatic Park Tree Planting CONSENT CALENDAR and Irrigation Project June 27, 2023
BACKGROUND
The Forestry Unit of the Parks, Recreation and Waterfront Department applies for grants for new trees and new tree infrastructure in order to maintain and expand the City’s urban forest. On Thursday, April 13, 2023, the City published an Invitation For Bid (IFB) to provide excavation, irrigation installation and tree planting services along the west side of the Aquatic Park parcel (Specification No. 23-11587-C). On May 18, 2023, the City received four bids. R.X. Lodge, Inc. was the lowest responsive and responsible bidder. Staff conducted references checks and received satisfactory feedback. Staff recommends that a contract for this project be awarded to R.X. Lodge, Inc.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The construction contract includes requirements to comply with the City’s Environmentally Preferable Purchasing Policy. The project involves the planting of 100 new trees on the west side of Aquatic Park, and helps the City work towards the goals contained in the City Climate Action Plan, as well as Strategic Plan Goal Number
ENVIRONMENTAL SUSTAINABILITY
Section D.2 in chapter 3 of the City’s Climate Action Plan seeks to promote tree planting, landscaping, and the creation of green and open space that is safe and attractive and that helps restore natural processes with significant environmental benefits in the form of carbon dioxide absorption and oxygen production as well as storm water retention, and climate control. This project will also meet the water conservation requirements from the East Bay Municipal Utility District (EBMUD).
RATIONALE FOR RECOMMENDATION
The City does not have the in-house capacity to install the necessary irrigation and tree site infrastructure to implement this project to plant 100 new trees on the west side of Aquatic Park, and must use contracted services to perform the work.
ALTERNATIVE ACTIONS CONSIDERED
None
CONTACT PERSON
Scott Ferris, Director, Parks, Recreation & Waterfront, 981-6700 Bruce Pratt, Parks Superintendent, Parks Recreations and Waterfront 981-6632 Walter Vandernald, Senior Building Maintenance Supervisor, Parks, Recreation and Waterfront 981-6667
Attachments:
1. Resolution: R.X. Lodge, Inc.
a. Exhibit A: Bid Abstract
l
RESOLUTION NO. ##,###-N.S.
CONTRACT: R.X. LODGE, INC. FOR THE WEST SIDE AQUATIC PARK TREE
PLANTING AND IRRIGATION PROJECT
WHEREAS, the Forestry Unit of the Parks, Recreation and Waterfront Department applies for grants for new trees and new tree infrastructure in order to maintain and expand the City’s urban forest; and
WHEREAS, on Thursday, April 13, 2023, the City published an Invitation For Bid (IFB) to provide excavation, irrigation installation and tree planting services along the west side of the Aquatic Park parcel (Specification No. 23-11587-C). On May 18, 2023, the City received four bids (Exhibit A). R.X. Lodge, Inc. was the lowest responsive and responsible bidder. Staff conducted references checks and received satisfactory feedback. Staff recommends that a contract for this project be awarded to R.X. Lodge, Inc.; and
WHEREAS, funding is available per the PRW Fiscal Year (FY) 2024 budget using portions of the following: the state Environmental Enhancement and Mitigation Program (EEMP) grant fund awarded to Berkeley (336-52-542-566-0000-000-461-663110), the Bayer Fund (145-52-545-000-0000-000-461-663110), and the PRW CIP Fund (501-52- 545-000-0000-000-461-663110).
NOW THEREFORE, BE IT RESOLVED that the Council of the City of Berkeley adopts a Resolution:
1. Approving the plans and specifications for the West Side Aquatic Park Tree Planting and Irrigation Project, Specification No. 23-11587-C; and
2. Accepting the bid of the lowest responsive and responsible bidder, R.X. Lodge, Inc.; and
3. Authorizing the City Manager to execute a contract and any amendments, extensions or other change orders until completion of the project in accordance with the approved plans and specifications, with R.X. Lodge, Inc. for the West Side Aquatic Park Tree Planting and Irrigation Project in an amount not to exceed $263,000, which includes a contract amount of $213,000 and a 23.5% contingency in the amount of $50,000. A recorded signature copy of the agreement and any amendments to be on file in the Office of the City Clerk.
Attachment
Exhibit A: Bid Abstract
l
Exhibit A: Bid Abstract
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Grant Application: USDA Forest Service – Berkeley Urban Forestry Project
RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to submit a grant application in the amount of up to $3,800,000 to the federal USDA Forest Service grant program for the Berkeley Urban Forestry Project; accept any grants; execute any resulting grant agreements and any amendments; and that Council authorize up to $4,200,000 in local in-kind match, including up to $3,200,000 in local cash match, and authorizes the implementation of the project and appropriation of funding for related expenses, subject to securing the grant.
FINANCIAL IMPLICATIONS
This grant program requires a 100% local match that can be comprised of in-kind staff, materials, equipment, and volunteer costs as well as cash match. The PRW Department will allocate up to $640,000 per year for five years from the Parks Tax (Fund 138) to cover the local cash match requirement, subject to grant award approval, and subject to the annual appropriations process. The total cost of the project is anticipated to be $8,000,000 over five years
CURRENT SITUATION AND ITS EFFECTS
On April 24, 2023, the U.S. Department of Agriculture (USDA) published a Notice of Funding Opportunity for the Forest Service Urban and Community Forestry Program, funded by the federal Inflation Reduction Act. The purpose of the grant program is to provide five-year, programmatic, competitive grants for tree planting and related activities, with a priority for projects that benefit underserved populations. The City’s Forestry Division will submit a proposal to develop a new Urban Forestry Master Plan to guide the City’s efforts to maintain and expand the City’s urban forest in light of climate change and the need for resiliency for the next century. The project will involve the updating of the City’s Tree Inventory, the development of climate-based tree planting and maintenance guidelines, as well as the planting of 3,000 new climate adaptable trees through staff-led projects, volunteer efforts, and effective tree giveaway programs.
Proposals are due in June of 2023, and grant awards will be announced in the Fall of 2023 and must be completed within five years.
Grant Application: USDA Forest Service – Berkeley Urban Forestry Project CONSENT CALENDAR June 27, 2023
BACKGROUND
The City maintains an inventory of 35,000 trees along City rights-of-way and City parks, and will seek to create an additional 15,000 tree planting sites throughout the City, focusing on low tree canopy areas of West Berkeley. For the past three decades, the City has funded the planting of approximately 500 new trees per year through environmental grant programs from Caltrans and the State Department of Forestry. A new Urban Forestry Master Plan is needed to guide the City’s efforts to maintain and expand the City’s urban forest in light of climate change and the need for resiliency for the next century.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The development of a new Urban Forestry Master Plan and associated activities will help the City achieve Strategic Goal Number 7, to be a global leader in addressing climate change, advancing environmental justice, and protecting the environment.
RATIONALE FOR RECOMMENDATION
Newly-released funds from the federal Inflation Reduction Act provides the City with a unique opportunity to develop a new Urban Forestry Master Plan and plant over 3,000 new trees over the next five years.
ALTERNATIVE ACTIONS CONSIDERED
None
CONTACT PERSON
Scott Ferris, Director of Parks, Recreation & Waterfront, 981-6703 Ian Kesterson, Forestry Planting Arborist, 542,0746
Attachments
1: Resolution
RESOLUTION NO. -N.S
GRANT APPLICATION: USDA FOREST SERVICE – THE BERKELEY URBAN
FORESTRY PROJECT
WHEREAS on April 24, 2023, the U.S. Department of Agriculture (USDA) published a Notice of Funding Opportunity for the Forest Service Urban and Community Forestry Program, funded by the federal Inflation Reduction Act. The purpose of the grant program is to provide five-year, programmatic, competitive grants for tree planting and related activities, with a priority for projects that benefit underserved populations; and WHEREAS, the City’s Forestry Division will submit a proposal to develop a new Urban Forestry Master Plan to guide the City’s efforts to maintain and expand the City’s urban forest in light of climate change and the need for resiliency for the next century. The project will involve the updating of the City’s Tree Inventory, the development of climate- based tree planting and maintenance guidelines, as well as the planting of 3,000 new climate adaptable trees through staff-led projects, volunteer efforts, and effective tree giveaway programs; and
WHEREAS, proposals are due in June of 2023, and grant awards will be announced in the Fall of 2023 and must be completed within five years; and WHEREAS, this grant program requires a 100% local match that can be comprised of in-kind staff, materials, equipment, and volunteer costs as well as cash match. The PRW Department will allocate up to $640,000 per year for five years from the Parks Tax (Fund 138) to cover the local match requirement, subject to grant award approval, and subject to the annual appropriations process. The total cost of the project is anticipated to be $8,000,000 over five years.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to submit a grant application in the amount of up to $3,800,000 to the federal USDA Forest Service grant program for the Berkeley Urban Forestry Project; accept any grants; execute any resulting grant agreements and any amendments; and that Council authorize up to $4,200,000 in local in-kind match, including up to $3,200,000 in local cash match, and authorizes the implementation of the project and appropriation of funding for related expenses, subject to securing the grant. A record signature copy of said agreements and any amendments to be on file in the Office of the City Clerk.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Donation: Two Memorial Benches at Cesar Chavez Park in memory of Richard & Gloria Crocker
RECOMMENDATION
Adopt a Resolution accepting a cash donation in the amount of $6,800 for two memorial benches to be placed at Cesar Chavez Park in memory of Richard and Gloria Crocker.
FISCAL IMPACTS OF RECOMMENDATION
The value of a single bench and memorial plaque is $3,400, which covers the purchasing and installation costs performed by the City. The cash donation for two benches, totaling $6,800, will be deposited into Parks Fund donation revenue budget code 138-52-542-568-0000-000-000-481110 and will be appropriated in FY 2023.
CURRENT SITUATION AND ITS EFFECTS
The family of Richard & Gloria Crocker wishes to donate a two memorial benches in their memory to be placed side by side at the Cesar Chavez Park with a cash donation of $6,800. Per the City’s Park Bench Donation Policy, individuals may donate memorial benches to the City’s parks in selected locations, subject to the approval of the Director of the Parks Recreation & Waterfront Department, and pay for all associated costs, subject to Council disclosure and approval of the gift donation. The Director has determined that the proposed donation complies with the City’s Bench Donation Policy as described in Resolution No. 64,148-N.S. and has approved the donation, subject to Council approval.
BACKGROUND
Benches are placed throughout the City in accordance with the City’s Park Bench Donation Policy approved by Council on July 22, 2008 (Resolution No. 64,148-N.S.).
The City’s Open Governance Ordinance (OGO) requires City Council disclosure and approval of any gift to the City in excess of $1,000 (BMC Section 2.06.150, Ord. 7,166- N.S.)
Donation: Two Memorial Benches at Cesar Chavez Park – Crocker Family CONSENT CALENDAR June 27, 2023
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACT
The City’s vendor for benches, Dumor, Inc., makes its priority to purchase only sustainably-harvested wood derived from stringently-regulated timber source locations, including California, Oregon, Washington and British Columbia. This policy reduces solid waste volumes in landfills, helps conserve natural resources and limits the environmental effects resulting from the extraction of virgin materials. The benches therefore comply with the City’s environmentally preferable purchasing policy, specifically section 3.7 Forest Conservation.
CONTACT PERSON
Alexandra Endress, Waterfront Manager, 510-981-6737
Attachments:
1: Resolution
RESOLUTION NO. -N.S.
DONATION: MEMORIAL BENCHS AT CESAR CHAVEZ PARK IN MEMORY OF
RICHARD CROCKER & GLORIA CROCKER
WHEREAS, on July 22, 2008, Council adopted the Park Bench Donation Policy (Resolution No. 64,148-N.S.); and
WHEREAS, the City’s Open Governance Ordinance (OGO) requires City Council disclosure and approval of any gift to the City in excess of $1,000 (BMC Section 2.06.150, Ord. 7,166-N.S.); and
WHEREAS, the family of Richard & Gloria Crocker wishes to donate two memorial benches in their memory to be placed at Cesar Chavez Park with a cash donation of $6,800; and
WHEREAS, per the City’s Park Bench Donation Policy, individuals may donate memorial benches to the City’s parks in selected locations, subject to the approval of the Director of the Parks Recreation & Waterfront Department, and pay for all associated costs, subject to Council disclosure and approval of the gift donation; and WHEREAS, the Director has determined that the proposed donation complies with City’s Bench Donation Policy as described in Resolution No. 64,148-N.S. and has approved the proposed donation; and
WHEREAS, the cash donation of $6,800 will be deposited into Marina Fund donation revenue budget code 138-52-542-568-0000-000-000-481110 and will be appropriated in FY 2023.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that a cash donation in the amount of $6,800 for two memorial benches to be placed at Cesar Chavez Park in memory of Richard & Gloria Crocker is hereby accepted.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Jennifer Louis, Chief of Police
Subject: Contract: Citygate for Police Department Staffing and Workload Study
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a contract and any amendments with Citygate Associates, LLC (Contractor) to provide a staffing and workload study from June 30, 2023 to June 30, 2024, in an amount not to exceed $120,000 with an option to extend for an additional two years, for a total contract amount not to exceed $200,000.
FISCAL IMPACTS OF RECOMMENDATION
These services will be funded by general fund in an amount not to exceed $120,000 with an option to extend for an additional two years, for a total contract amount not to exceed $200,000.
CURRENT SITUATION AND ITS EFFECTS
The Police Department last conducted a comprehensive staffing and workload study in 2014. This staffing study will provide analysis of resources necessary to provide public safety services to the City of Berkeley.
BACKGROUND
Following the conclusion of the work of the Reimagine Public Safety Task Force in early 2022, Council approved funding of $70,000 to study and assess police staffing and alternative responses. Additionally, the City Auditor made recommendations to study BPD staffing in her report “Berkeley Police: Improvements Needed to Manage Overtime and Security Work for Outside Entities. March 3, 2022”. In December of 2022, the City of Berkeley opened a request for proposals to study BPD staffing and make staffing recommendations to optimize police resources in our response to public safety needs in Berkeley. Citygate’s proposal was selected as best able to meet the needs of the project. The additional funding for the contract was approved during the second amendment to the Fiscal Year 2023 Annual Appropriations Ordinance.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
None.
Contract: Citygate for Police Department Staffing and Workload Study CONSENT CALENDAR June 27, 2023
RATIONALE FOR RECOMMENDATION
While the Department has many skilled and experienced employees, it needs external assistance and expertise to conduct a study of this magnitude.
ALTERNATIVE ACTIONS CONSIDERED
None.
CONTACT PERSON
Jennifer Louis, Chief of Police, (510) 981-5700
Attachments:
1: Resolution
Contract: Citygate for Police Department Staffing and Workload Study CONSENT CALENDAR June 27, 2023
RESOLUTION NO. ##,###-N.S.
CITYGATE FOR POLICE DEPARTMENT STAFFING AND WORKLOAD STUDY WHEREAS, The Berkeley Police Department is currently experiencing an unprecedented staffing crisis; and
WHEREAS, the Reimagine Public Safety Task Force in early 2022, Council approved funding study and assess police staffing and alternative responses.
WHEREAS, the City Auditor made recommendations to study BPD staffing in her report “Berkeley Police: Improvements Needed to Manage Overtime and Security Work for Outside Entities. March 3, 2022”; and
WHEREAS, The Police Department last conducted a comprehensive staffing and workload study in 2014. This staffing study will provide analysis of resources necessary to provide public safety services to the City of Berkeley; and WHEREAS, the Department has many skilled and experienced employees, it needs external assistance and expertise to conduct a study of this magnitude.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute a contract and any amendments with Citygate Associated, LLC (Contractor) to provide a comprehensive Staffing and Workload Study including analysis of police resources necessary to provide public safety services to the City of Berkeley for the Berkeley Police Department from June 30, 2023 to June 30, 2024, in an amount not to exceed $120,000 with an option to extend for an additional two years, for a total contract amount not to exceed $200,000.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by:
Liam Garland, Director, Department of Public Works
Subject: Contracts: On-Call Survey Services
RECOMMENDATION
Adopt three Resolutions authorizing the City Manager to execute the following contracts and any amendments for on-call survey services for capital improvement projects and the Engineering Division, each for a period of July 1, 2023 through June 30, 2026:
1. Cunha Surveying, Inc. (Cunha) in an amount not to exceed $400,000;
2. Kister, Savio & Rei, Inc. (KSR) in an amount not to exceed $400,000;
3. MNS Engineers, Inc. (MNS) in an amount not to exceed $400,000.
FISCAL IMPACTS OF RECOMMENDATION
Initial funding for each consultant contract is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616) and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for on-call survey services. Funding for these on-call consultant’s services is project based and will be budgeted within the capital program of the Fiscal Year.
CURRENT SITUATION AND ITS EFFECTS
In order to continue with the design and construction of current and future capital improvement programs, including work associated with Measure T1 and the Sanitary Sewer Consent Decree, the City’s survey resources must be supplemented by outside survey consultants. The City established three on-call survey services contracts in 2018 which will expire in June 30, 2023. There is a continuing need for topographic information, construction staking, and survey monument preservation associated with capital improvement projects. The preservation of survey monuments required by State law has and continues to consume the greater part of in-house survey staff resources. If the survey function is not supplemented with outside survey consultants, design and construction of capital improvement projects will be impacted. Survey consultants also provide supplemental services associated with a licensed surveyor review and approval of subdivision application maps for private development projects. City staff does not have the capacity to perform this important work on a timely basis.
Contracts: On-Call Survey Services CONSENT CALENDAR
June 27, 2023
BACKGROUND
City survey staff resources are largely occupied by survey monument preservation tasks. As a result, City survey resources require supplementation with outside survey consultants so that planned capital improvement work (e.g., topographic surveys, control surveys, construction staking) is not impacted and delayed. The City initiated use of outside survey consultants in 2002, and entered into contracts with three consultants in 2018 enabling capital program work and development review to continue moving forward. These contracts will expire June 30, 2023.
On February 16, 2023, the City issued a request for qualifications for On-Call Survey Services, Specification No. 23-11574-C. Nine firms submitted a Statement of Qualifications (SOQ). A panel of City staff reviewed the SOQs and selected Cunha Surveying Inc. of Pinole; Kister, Savio & Rei, Inc. of Pinole; and MNS Engineers, Inc. of San Jose as the best qualified firms to meet the City’s needs.
On-call surveying services support the Strategic Plan goals of providing state-of-the-art, well-maintained infrastructure, amenities.
ENVIRONMENTAL SUSTAINABILITY
Work performed under these contracts will support various capital improvement programs, including green infrastructure improvements that protect water quality, and sanitary sewer system improvements that also protect water quality and minimize impacts of untreated sewer discharge into the San Francisco Bay.
RATIONALE FOR RECOMMENDATION
Securing new on-call contracts is critical to enable Public Works to provide timely survey services to various capital programs and other departments as the need arises.
ALTERNATIVE ACTIONS CONSIDERED
No alternative action was considered. The City does not have the personnel necessary to provide the amount of survey services needed in a timely manner without causing delays to capital improvement programs.
CONTACT PERSON
Ron Nevels, Interim Manager of Engineering, Department of Public Works, 981-6439 Srinivas Muktevi, Supervising Civil Engineer, Department of Public Works, 981-6402 Attachments:
1: Resolution – Cunha Surveying Inc.
2: Resolution – Kister, Savio & Rei, Inc.
3: Resolution – MNS Engineers, Inc.
RESOLUTION NO. ##,###-N.S.
CONTRACT: CUNHA SURVEYING INC. FOR ON-CALL SURVEY SERVICES WHEREAS, the City desires to retain on-call survey services for various Public Works projects and requests from other departments; and
WHEREAS, the necessary survey services cannot be performed by City staff due to the volume of survey information required within the needed time frame; and WHEREAS, the desired on-call survey services will be available on an as-needed basis over a three years period for an amount not to exceed $400,000; and WHEREAS, a request for qualifications, Specification No. 23-11574-C, was released in February 16, 2023, with Nine firms responding; and Cunha Surveying Inc. was selected as one of the firms best meeting the City’s survey needs; and WHEREAS, initial funding for each consultant contract is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616), and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for on-call survey services.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute contracts and any amendments, extension or change orders, with Cunha Surveying Inc. to provide on-call survey services for various City departments and various projects for a term of three years for an amount not to exceed $400,000. A record signature copy of said agreements and any amendments to be on file in the Office of the City Clerk.
.
RESOLUTION NO. ##,###-N.S.
CONTRACT: KISTER, SAVIO & REI, INC. FOR ON-CALL SURVEY SERVICES WHEREAS, the City desires to retain on-call survey services for various Public Works projects and requests from other departments; and
WHEREAS, the necessary survey services cannot be performed by City staff due to the volume of survey information required within the needed time frame; and WHEREAS, the desired on-call survey services will be available on an as-needed basis over a three years period for an amount not to exceed $400,000; and WHEREAS, a request for qualifications, Specification No. 23-11574-C, was released in February 16, 2023 with nine firms responding; and Kister, Savio & Rei, Inc. was selected as one of the firms best meeting the City’s survey needs; and WHEREAS, initial funding for each consultant contract is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616) and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for on-call survey services.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute contracts and any amendments, extension or change orders, with Kister, Savio & Rei, Inc. to provide on-call survey services for various City departments and various projects for a term of three years for an amount not to exceed $400,000. A record signature copy of said agreements and any amendments to be on file in the Office of the City Clerk.
RESOLUTION NO. ##,###-N.S.
CONTRACT: MNS ENGINEERS, INC. FOR ON-CALL SURVEY SERVICES WHEREAS, the City desires to retain on-call survey services for various Public Works projects and requests from other departments; and
WHEREAS, the necessary survey services cannot be performed by City staff due to the volume of survey information required within the needed time frame; and WHEREAS, the desired on-call survey services will be available on an as-needed basis over a three years period for an amount not to exceed $400,000; and WHEREAS, a request for qualifications, Specification No. 23-11574-C, was released in February 16, 2023, with five firms responding; and MNS Engineers, Inc. was selected as one of the firms best meeting the City’s survey needs; and WHEREAS, initial funding for each consultant contract is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616), and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for on-call survey services.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute contracts and any amendments, extension or change orders, with MNS Engineers, Inc. to provide on-call survey services for various City departments and various projects for a term of three years for an amount not to exceed $400,000. A record signature copy of said agreements and any amendments to be on file in the Office of the City Clerk.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.cityofberkeley.info/manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by:
Liam Garland, Director, Department of Public Works
Subject: Contracts: On-Call Geotechnical and Engineering Testing Services
RECOMMENDATION
Adopt five Resolutions authorizing the City Manager to execute the following contracts and any amendments for on-call geotechnical and engineering testing services for capital improvement projects, each for a period of July 1, 2023 through June 30, 2026:
1. BSK Associates (BSK), for an amount not to exceed $400,000;
2. Inspection Services, Inc. (ISI), for an amount not to exceed $400,000;
3. Ninyo & Moore, for an amount not to exceed $400,000;
4. Alan Kropp & Associates (Alan Kropp), for an amount not to exceed $150,000;
5. Fisher Geotechnical, for an amount not to exceed $150,000.
FISCAL IMPACTS OF RECOMMENDATION
Initial funding for each consultant contract is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616), and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for geotechnical and engineering testing services. Funding for these on-call consultant’s services is project based and will be budgeted within the capital program of the Fiscal Year.
CURRENT SITUATION AND ITS EFFECTS
A Request for Qualifications (RFQ) was issued on February 16, 2023 (Specification No. 23- 11573-C) seeking qualified firms or individuals to provide on-call geotechnical and engineering testing services for capital improvement projects.
On March 30, 2023, the City received Statements of Qualifications (SOQs) from six geotechnical and engineering testing firms. A panel of City staff reviewed the SOQs and selected BSK, ISI, Ninyo & Moore, Alan Kropp, and Fisher Geotechnical as the best qualified firms to meet the City’s needs.
BACKGROUND
Geotechnical and engineering testing services are required for a majority of sewer, street, parks, facility, and environmental assessment capital improvement projects. In
Contracts: On-Call Geotechnical and Engineering Testing Services CONSENT CALENDAR June 27, 2023
addition to supporting the City’s capital improvement projects, on-call geotechnical services provide crucial support that City staff need when responding to emergency situations including landslides. City staff does not have the expertise to provide these specialized technical services.
The City contracted for on-call geotechnical and engineering testing services in FY 2018.
These contracts are due to expire on June 30, 2023 and there is continuing need for services. The City seeks to enter into new on-call contracts for use on an as needed basis for a term of three years.
On-call Geotechnical and Engineering Testing Contracts support the Strategic Plan goals of providing state-of-the-art, well-maintained infrastructure, amenities, and facilities, and of creating a resilient, safe, connected, and prepared City.
ENVIRONMENTAL SUSTAINABILITY
Work performed under these contracts will support various capital improvement programs, including green infrastructure improvements that protect water quality, and sanitary sewer system improvements that also protect water quality and minimize impacts of untreated sewer discharge into the San Francisco Bay.
RATIONALE FOR RECOMMENDATION
BSK, ISI, Ninyo & Moore, Alan Kropp, and Fisher Geotechnical are all highly qualified geotechnical and engineering testing firms. The City does not have the capability to provide these services in-house. Establishing on-call contracts allows City staff to retain services as-needed quickly and based on a standard fee schedule.
City staff recommends awarding larger contracts to BSK, ISI, and Ninyo and Moore as these firms were found to be the most qualified to perform engineering testing and inspections, the tasks which account for the majority of dollars spent in the City’s current on-call contracts for geotechnical and engineering testing services.
ALTERNATIVE ACTIONS CONSIDERED
No other alternative actions were considered. The City does not have the staff expertise to provide the necessary technical and testing services.
CONTACT PERSON
Ron Nevels, Interim Manager of Engineering, Department of Public Works, 981-6439 Srinivas Muktevi, Supervising Civil Engineer, Department of Public Works, 981-6402 Attachments:
1: Resolution: Contract with BSK
2: Resolution: Contract with ISI
3: Resolution: Contract with Ninyo & Moore
4: Resolution: Contract with Alan Kropp
5: Resolution: Contract with Fisher Geotechnical
RESOLUTION NO. ##,###-N.S.
CONTRACT: BSK ASSOCIATES FOR ON-CALL GEOTECHNICAL AND
ENGINEERING TESTING SERVICES
WHEREAS, the City desires to retain geotechnical and engineering testing support services for various Public Works projects and requests from other departments; and WHEREAS, the necessary geotechnical and engineering testing services cannot be performed by City staff due to the specialized nature of the work; and WHEREAS, on February 16, 2023, the City released a Request for Qualifications (Specification No. 17-11573-C) seeking firms or individuals to provide on-call geotechnical and engineering testing services for capital improvement projects; and WHEREAS, on March 30, 2023, the City received 6 submissions, which were reviewed and rated; and
WHEREAS, the submission from BSK Associates (BSK) has been found to be fully qualified and responsive to the City’s request; and
WHEREAS, the desired on-call survey services will be available on an as-needed basis over a three-year period for an amount not to exceed $400,000; and WHEREAS, initial funding is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616), and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for geotechnical and engineering testing services.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to approve a contract and any amendments with BSK for on- call geotechnical and engineering testing for capital improvement projects for the contract period of July 1, 2023 through June 30, 2026 in an amount not to exceed $400,000. A record signature copy of said contract and any amendments to be on file in the Office of the City Clerk.
RESOLUTION NO. ##,###-N.S.
CONTRACT: INSPECTION SERVICES, INC. FOR ON-CALL GEOTECHNICAL AND
ENGINEERING TESTING SERVICES
WHEREAS, the City desires to retain geotechnical and engineering testing support services for various Public Works projects and requests from other departments; and WHEREAS, the necessary geotechnical and engineering testing services cannot be performed by City staff due to the specialized nature of the work; and WHEREAS, on February 16, 2023, the City released a Request for Qualifications (Specification No. 23-11573-C) seeking firms or individuals to provide on-call geotechnical and engineering testing services for capital improvement projects; and WHEREAS, on March 30, 2023, the City received six submissions, which were reviewed and rated; and
WHEREAS, the submission from Inspection Services, Inc. (ISI) has been found to be fully qualified and responsive to the City’s request; and
WHEREAS, the desired on-call survey services will be available on an as-needed basis over a three-year period for an amount not to exceed $400,000; and WHEREAS, initial funding is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616), and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for geotechnical and engineering testing services.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to approve a contract and any amendments with ISI for on- call geotechnical and engineering testing for capital improvement projects for the contract period of July 1, 2023 through June 30, 2026 in an amount not to exceed $400,000. A record signature copy of said contract and any amendments to be on file in the Office of the City Clerk.
RESOLUTION NO. ##,###-N.S.
CONTRACT: NINYO & MOORE FOR ON-CALL GEOTECHNICAL AND
ENGINEERING TESTING SERVICES
WHEREAS, the City desires to retain geotechnical and engineering testing support services for various Public Works projects and requests from other departments; and WHEREAS, the necessary geotechnical and engineering testing services cannot be performed by City staff due to the specialized nature of the work; and WHEREAS, on February 16, 2023, the City released a Request for Qualifications (Specification No. 17-11573-C) seeking firms or individuals to provide on-call geotechnical and engineering testing services for capital improvement projects; and WHEREAS, on March 30, 2023, the City received 6 submissions, which were reviewed and rated; and
WHEREAS, the submission from Ninyo & Moore has been found to be fully qualified and responsive to the City’s request; and
WHEREAS, the desired on-call survey services will be available on an as-needed basis over a three-year period for an amount not to exceed $400,000; and WHEREAS, initial funding is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616), and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for geotechnical and engineering testing services.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to approve a contract and any amendments with Ninyo & Moore for on-call geotechnical and engineering testing for capital improvement projects for the contract period of July 1, 2023 through June 30, 2026 in amount not to exceed $400,000. A record signature copy of said contract and any amendments to be on file in the Office of the City Clerk.
RESOLUTION NO. ##,###-N.S.
CONTRACT: ALAN KROPP & ASSOCIATES FOR ON-CALL GEOTECHNICAL AND
ENGINEERING TESTING SERVICES
WHEREAS, the City desires to retain geotechnical and engineering testing support services for various Public Works projects and requests from other departments; and WHEREAS, the necessary geotechnical and engineering testing services cannot be performed by City staff due to the specialized nature of the work; and WHEREAS, on February, 2023, the City released a Request for Qualifications (Specification No. 23-11573-C) seeking firms or individuals to provide on-call geotechnical and engineering testing services for capital improvement projects; and WHEREAS, on March 30, 2023, the City received 6 submissions, which were reviewed and rated; and
WHEREAS, the submission from Alan Kropp & Associates has been found to be fully qualified and responsive to the City’s request; and
WHEREAS, the desired on-call survey services will be available on an as-needed basis over a three-year period for an amount not to exceed $150,000; and WHEREAS, initial funding is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616), and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for geotechnical and engineering testing services.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to approve a contract and any amendments with Alan Kropp & Associates for on-call geotechnical and engineering testing for capital improvement projects for the contract period of July 1, 2023 through June 30, 2026 in an amount not to exceed $150,000. A record signature copy of said contract and any amendments to be on file in the Office of the City Clerk.
RESOLUTION NO. ##,###-N.S.
CONTRACT: FISHER GEOTECHNICAL FOR ON-CALL GEOTECHNICAL AND
ENGINEERING TESTING SERVICES
WHEREAS, the City desires to retain geotechnical and engineering testing support services for various Public Works projects and requests from other departments; and WHEREAS, the necessary geotechnical and engineering testing services cannot be performed by City staff due to the specialized nature of the work; and WHEREAS, on February, 2023, the City released a Request for Qualifications (Specification No. 23-11573-C) seeking firms or individuals to provide on-call geotechnical and engineering testing services for capital improvement projects; and WHEREAS, on March 30, 2023, the City received 6 submissions, which were reviewed and rated; and
WHEREAS, the submission from Fisher Geotechnical has been found to be fully qualified and responsive to the City’s request; and
WHEREAS, the desired on-call survey services will be available on an as-needed basis over a three-year period for an amount not to exceed $150,000; and WHEREAS, initial funding is available in Fiscal Year (FY) 2024 in the Capital Improvement Fund (501), the Clean Stormwater Fund (616), and the Sanitary Sewer Fund (611). Additional funding for these on-call contracts is subject to appropriation in FY 2024 through FY 2026 based on the department’s needs for geotechnical and engineering testing services.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to approve a contract and any amendments with Fisher Geotechnical for on-call geotechnical and engineering testing for capital improvement projects for the contract period of July 1, 2023 through June 30, 2026 in an amount not to exceed $150,000. A record signature copy of said contract and any amendments to be on file in the Office of the City Clerk.
Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager
CONSENT CALENDAR
June 27, 2023
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Liam Garland, Director, Public Works Department Subject: Contract: Bay Cities Paving & Grading, Inc. for Southside Complete Streets Project
RECOMMENDATION
Adopt a Resolution:
1. Approving plans and specifications for the Southside Complete Streets Project (“Project”), Specification No. 23-11572-C, Federal Aid Project No. CMSTPL- 5057(051);
2. Accepting the bid of Bay Cities Paving & Grading, Inc., the lowest responsive and responsible bidder; and
3. Authorizing the City Manager to execute a contract with Bay Cities Paving & Grading, Inc. and any amendments, extensions, and/or change orders until completion of the Project in accordance with the approved plans and specifications, in an amount not to exceed $12,973,925, which includes a 20% contingency for unforeseen circumstances.
SUMMARY
Due to continued growth of commercial activity and residential occupancy in the Southside neighborhood, there have been increased demands on the use of sidewalks and roadways for walking, biking, transit, ride-hailing, and commercial deliveries. In conjunction with citywide plans and policies to improve safety for the traveling public, transit reliability, and economic and cultural vitality, and funded in large part by a Federal-aid grant, the Southside Complete Streets Project is designed to address these identified challenges on three major streets: Bancroft Way, from Piedmont Avenue to Milvia Street, and Fulton Street and Dana Street, both from Bancroft Way to Dwight Way. Telegraph Avenue was initially part of the Project scope but was removed after initial community engagement indicated a desire to further study a “Car Free Telegraph”, or curbless street option from Channing Way to Bancroft Way in which there would be operating restrictions or limits on private automobiles. City Council subsequently affirmed this approach. Such an approach is not compatible with the Project’s grant funding amount or deadlines, therefore must be performed as a separate project.
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
This Project has been in development for several years and has been shaped by numerous actions by City Council, including approval of conceptual designs in early 2022 that led directly to the development of final design plans and specifications. Over the course of two years, from early 2021 to early 2023, City staff have performed extensive outreach and coordination with numerous internal and external stakeholders during both the conceptual design and detailed engineering design phases, including transit agencies, schools, business improvement districts for the Southside and Downtown neighborhoods, businesses and residents, waste and recycling pickup, fire marshals and police for the City and UC Berkeley, and many others. The Project design has been approved by the Berkeley Fire Department (BFD). Three of BFD’s comments were received during the bid period; two will be addressed prior to construction as relatively minor contract change orders and the remaining comment involved a clarification that required no further changes to the design. Construction is scheduled to begin in late summer 2023, with a duration of about one year.
Staff are requesting a Council resolution for the above three recommendations, which are time sensitive and are needed to keep the Project on schedule with regard to grant funding requirements.
FISCAL IMPACTS OF RECOMMENDATION
The construction budget for the Southside Complete Streets Project is $12,973,925, including contingency. Partial funding is available in the FY 2023 budget, and remaining funding will be appropriated in the FY 2024 and/or FY 2025 budgets for UC Settlement Fund 147 and Capital Improvement Fund 501.
Construction Funding for Southside Complete Streets Project Federal Grant (Fund 305 – Federal Surface Transportation Program)……..... $7,335,000 UC Settlement (Fund 147 – Long-Range Development Plan)..……………….. $2,063,732 Alameda County Measure BB (Fund 134 – Local Streets & Roads).…………… $150,538 General Fund (Fund 011).…………………..……………………………………...$1,000,000 Capital Improvements (Fund 501).……………………………………………….. $2,424,655 Total Project Funding …………………………………………………………...$12,973,925 Low Bid by Bay Cities Paving & Grading, Inc. $10,811,604 20% Contingency $ 2,162,321
Total Not-To-Exceed Construction Cost $12,973,925
CURRENT SITUATION AND ITS EFFECTS
Following the February 22, 2022 City Council meeting (described in detail in the City Council Actions subsection, including travel lane and parking changes), in which Council approved the conceptual design for transportation improvements on Bancroft Way, Dana Street, and Fulton Street, City staff and the Project design consultant prepared the Project plans and specifications in substantial conformance with the
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
conceptual design. A significant component of the final design includes complete pavement reconstruction for the proposed new transit lanes on Bancroft Way and Dana Street, which will have a 20-year design life. In addition to overall pedestrian, bicycle, and transit improvements and substantial repaving, the final design also includes the following major safety, accessibility, and green infrastructure components:
Pedestrian accessibility upgrades to numerous curb ramps, Protected bikeways based on the design of the Milvia Street Bikeway, which had detailed input from the Commission on Disability,
Shortened pedestrian crossing distances at curb bulbouts and locations where traffic islands are part of the protected bikeway design, Protected traffic signal phases for pedestrian and bicycle crossings where feasible,
A new traffic signal at the Bancroft Way/Barrow Lane intersection to facilitate bicycle access and pedestrian accessibility onto the University of California Berkeley (UC Berkeley) campus at one of three identified bicycle access points from the Southside (the others being the Bancroft Way/Dana Street intersection, which is controlled by a traffic signal, and the Bancroft Way/College Avenue intersection, which has all-way stop controls),
A reconstructed slip ramp with a raised crosswalk at the Bancroft Way/Fulton Street intersection that is intended to create a safer and more accessible pedestrian and bicycle crossing,
A raised intersection at the Bancroft Way/Telegraph Avenue intersection, which is intended to slow vehicles at this major pedestrian thoroughfare and provide a transition into a potential future development of a curbless street with possible private automobile restrictions on the adjacent portion of Telegraph Avenue, and Several green infrastructure elements consisting of stormwater retention and treatment areas along Bancroft Way at the Shattuck Avenue, Fulton Street, Ellsworth Street, Sather Lane, and College Avenue intersections.
A table of estimated on-street parking and loading spaces is summarized below.
Segments match the description of traffic lane and parking lane changes as described in the City Council Actions subsection. Numbers of parking and loading spaces are based on the assumption that 20 linear feet of curb equals one parking or loading space. In practice, actual parking spaces may be individually marked or not depending on the curbside parking management system used (i.e., meters or pay stations) or type of space (e.g., accessible – blue curb), and typically vary from 18 feet to 22 feet in length. Likewise, actual loading zones vary in length depending on the operational
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
needs of the adjacent properties. Please refer to the final design documents in Attachment 4 for parking and loading locations on each of the three Project corridors.
Estimated Numbers of On-Street Parking and Loading Spaces Segment Existing Conceptual Design
(February 2022)
Final Design
(June 2023)
Bancroft Way (Piedmont Ave to College Ave) 40 21 32
Bancroft Way (College Ave to Dana St) 98 57 47
Bancroft Way (Dana St to Fulton St) 35 77 47
Bancroft Way (Fulton St to Milvia Street) 53 24 20
Fulton St (Bancroft Way to Durant St) 7 9 9
Fulton St (Durant St to Channing Way) 12 8 7
Fulton St (Channing Way to Dwight Way) 36 8 12
Dana St (Bancroft Way to Haste St) 25 20 15
Dana St (Haste St to Dwight Way) 7 4 4
Totals 313 228 193
The numbers of curbside parking spaces for the Final Design differ from those for the Conceptual Design due to successive refinements that occurred during the detailed design phase of the Project, which is the phase that immediately followed conceptual design. Reasons for the discrepancies include:
Inclusion of fire lanes and access areas as a result of detailed discussions and meetings with BFD,
Inclusion of access areas for waste and recycling trucks, On-street parking layout refinements as a result of vehicle turn movement analyses into and out of driveways,
Bus stop and bus layover length revisions as a result of discussions with Alameda-Contra Costa Transit (AC Transit) in which proposed bus bulbs were removed from the design,
Traffic queuing analysis that resulted in a longer right-turn-lane length on Bancroft approaching Fulton,
Inclusion of bicycle parking areas, and
Larger motorcycle/scooter parking areas.
On May 4, 2023, three bids were opened for the Project, with bids ranging from $10,811,604.34 to $14,948,567.00. The determination of the lowest responsive and responsible bidder was based on the total bid price, as described in the bid documents.
The low bidder is Bay Cities Paving & Grading, Inc., with a bid of $10,811,604.34. Staff have identified funding to cover the total bid price of the low bidder, plus a 20% contingency, as indicated above. Staff have verified that Bay Cities Paving & Grading, Inc. is the lowest responsive and responsible bidder.
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
The Living Wage Ordinance does not apply to this Project as Department of Public Works construction contracts are, pursuant to City policy, subject to State prevailing wage laws. Bay Cities Paving & Grading, Inc. has submitted a Certification of Compliance with the Equal Benefits Ordinance. The Community Workforce Agreement does not apply because this Project is federally funded and such an agreement is precluded by Federal regulations.
BACKGROUND
In recent years, the Southside neighborhood has experienced continuing growth in both commercial activity and residential occupancy, with increased walking, biking, transit use, ride-hailing, and freight and small package delivery. The Southside Complete Streets Project aims to meet these challenges by taking the visions laid out in City plans and other documents and coupling them with a community- and data-driven approach to design transportation improvements.
The goals of the Southside Complete Streets Project are:
1. Ensure safety for all street users consistent with the City’s Vision Zero policy, which relies in large part on the City’s Pedestrian and Bicycle plans.
2. Improve transit reliability consistent with the City’s Transit-First policy.
3. Support the economic and cultural vitality of Berkeley’s Southside neighborhood consistent with the Economic Development goals of the City’s Southside Plan.
City Council Actions
The Southside Complete Streets Project delivers on past City Council direction and referrals, as described below.
In 2013, City Council directed staff to study conversion of Bancroft Way and Durant Street from one-way to two-way streets consistent with the Southside Area Plan recommendation to study this change. In 2015, staff delivered a traffic study and identified a cost estimate of $5 million for the conversion project. Also in 2015, as a follow-up to the two-way streets study, City Council adopted a referral to consider making Dana Street two-way for bicycle travel. This project considered but ultimately rejected the options to convert one-way Southside streets to two-way vehicle traffic, due to cost considerations and the poor performance of these options in meeting Project goals. The Project does carry forward the referral to implement a two-way bikeway on Dana Street.
In 2016, in response to a near-fatal vehicle-bicycle crash, City Council authorized installation of a one-way southbound protected bikeway on Fulton Street between Bancroft Way and Channing Way. This Project continues that bikeway two blocks further to the south to connect at Dwight Way with the Fulton Street Bicycle Boulevard project (currently in the early design stage), and makes the bikeway two-way for all four blocks.
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
In 2016, City Council approved the Southside Pilot Project (SPP), which included the Phase I: Bancroft Way West bus lane and bikeway pilot project between Dana Street and Fulton Street, as well as a future Dana Complete Street Pilot Project as part of the overall SPP vision. This Project proposes to upgrade the Phase I: Bancroft Way West project using more permanent, low-maintenance materials, as well as constructing the remaining phases of Bancroft Way as described in the SPP City Council report.
In 2017, City Council approved the Berkeley Bicycle Plan, which calls for evaluation of two-way cycletracks on Bancroft Way, Dana Street, Fulton Street, and Telegraph Avenue. This project evaluated bikeways on all project corridors and prioritized Bancroft Way, Dana Street, and Fulton Street for implementation of protected bikeways.
Telegraph Avenue was considered for a protected bikeway but due to the space needs for wider sidewalks, abundant loading zones, and a bus-only lane, a protected bikeway could not be included.
On June 27, 2017, City Council authorized the filing of an application and subsequent acceptance of funds for the Southside Complete Streets Project. In 2018, the City received an $8,335,000 Federal-aid grant from Alameda County Transportation Commission (Alameda CTC) and the California Department of Transportation (Caltrans) for transportation improvements in Berkeley’s Southside neighborhood. Grant-funded improvements could include physically protected bikeways (i.e., cycletracks), signal modifications, transit efficiency and reliability improvements (transit signal priority, transit only lanes), more useful commercial and passenger loading zones, pedestrian sidewalk and crosswalk safety upgrades, and street repaving. Of this grant, $1 million is allocated for preliminary engineering (planning, conceptual design, and public engagement); environmental (California Environmental Quality Act and National Environmental Policy Act) compliance; plans, specifications and estimates (detailed engineering design and preparation of construction documents); and construction bid and engineering support. The remaining $7,335,000 of the grant is for construction of transportation improvements.
In 2021, City Council approved the AC Transit Dana Complete Street Pilot project, which is being developed and delivered through a partnership between AC Transit and the City of Berkeley. AC Transit’s Dana Complete Street Pilot Project complements the City’s Southside Complete Streets Project by piloting a two-way cycletrack and bus boarding island on Dana Street, from Bancroft Way to Dwight Way. Construction of the Dana Complete Street Pilot project is expected to occur prior to the City’s work on Dana Street for the Southside Complete Streets Project. The work of the two projects has been coordinated: AC Transit’s scope generally includes the two-way cycletrack and bus boarding island, and the City’s scope generally includes repaving the non- cycletrack portion of Dana Street and implementing traffic signal improvements.
In 2021, City Council approved the most recent Five-Year Street Repair Plan.
Consistent with this plan, the Southside Complete Streets Project repaves Dana Street
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
from Bancroft Way to Dwight Way and Bancroft Way from Piedmont Avenue to Dana Street and from Fulton Street to Milvia Street. During the detailed design phase of the Project in 2022, engineering analyses indicated the need to repave (a) Bancroft Way from Dana Street to Fulton Street and (b) Fulton Street from Bancroft Way to Dwight Way, so these segments were also included in the Project scope.
On January 26, 2021, City Council authorized the City Manager to execute a contract with Toole Design Group for planning, design, and engineering of the Project. The contract was subsequently executed on August 2, 2021. Planning and community outreach efforts immediately began in earnest, culminating in recommended conceptual design options that were approved by Council on February 22, 2022. Key components of the Council-approved conceptual design include the following Project corridors:
Bancroft Way (Piedmont Avenue to Milvia Street): Concrete curb-protected cycletrack for bicyclists on the south side of Bancroft, with one general purpose westbound lane from Piedmont to Shattuck and two general purpose lanes (one westbound and one eastbound) from Shattuck to Milvia, and a transit lane (College to Shattuck). Between Piedmont and College, the existing on-street parking and loading lane would be preserved on the north side of the street, and the existing parking lane on the south side of the street would be repurposed to install the new cycletrack.
Between College and Dana, the existing parking and loading lane on the north side of the street would be repurposed to install the new bus-only lane, and the existing on-street parking and loading lane on the south side of the street would be preserved and integrated into the new parking-protected cycletrack. Between Dana and Fulton, on the north side of the street the existing bus-only lane would be moved out from the curb, allowing restoration of the parking and loading lane removed by the previous Bancroft bikeway project, and the existing on-street parking and loading lane on the south side of the street would be preserved as part of the existing parking-protected cycletrack. Between Fulton and Shattuck, the existing parking and loading lane on the north side of the street would be repurposed to install the new bus-only lane, and the existing on-street parking and loading lane on the south side of the street would be preserved and integrated into the new parking-protected cycletrack. Between Shattuck and Milvia, the existing on-street parking and loading lane would be preserved on the north side of the street, and the existing parking and loading lane on the south side of the street would be repurposed to install the new cycletrack. Telegraph Avenue (Dwight Way to Bancroft Way): Community input strongly suggested further study of a proposed curbless street with wider sidewalks on both sides of the street from Channing to Bancroft, operating restrictions on private automobiles, and transit lane from Dwight to Bancroft. Due to budget and
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
schedule constraints, the Telegraph corridor was removed from this Project and will be programmed as a separate project once funding is identified. Fulton Street (Bancroft Way to Dwight Way): Concrete curb-protected cycletrack for bicyclists on the east side of Fulton, two general purpose lanes (one southbound and one northbound) from Bancroft to Durant, one general purpose lane in the southbound direction from Durant to Dwight, and on-street parking on the west side where feasible.
From Bancroft to Durant, on the east side of the street the existing parking lane would be repurposed to install the new cycletrack, and on the west side of the street the existing one-way cycletrack would be removed in order to restore the on-street parking and loading lane previously removed by the Fulton bikeway project. From Durant to Channing, on the east side of the street the existing parking lane would be repurposed to install the new cycletrack, and on the west side of the street the existing one-way cycletrack would be removed in order to move the existing on-street parking lane back against the curb. From Channing to Dwight, on the east side of the street the existing parking lane would be repurposed to install the new cycletrack, and on the west side of the street the existing parking lane would be preserved.
Dana Street (Bancroft Way to Dwight Way): Concrete curb-protected cycletrack for bicyclists on the west side of Dana, one general purpose southbound lane (Bancroft to Dwight), maintaining a bus boarding island and associated bus-only zone (on Dana at Haste) that AC Transit will install as part of its Dana Complete Street Pilot Project.
From Bancroft to Dwight the existing on-street parking and loading lane will be preserved and switched from the west side of the street to the east side of the street, with the exception of Haste to Dwight, where the AC Transit bus boarding island requires removal of all on-street parking and loading on the northern half of the block. The street reconfiguration for Dana was previously approved in 2021 by City Council.
On February 22, 2022, City Council directed the City Manager to direct staff to proceed with detailed engineering design of the Southside Complete Streets Project.
Stakeholder and Public Engagement – Conceptual Design
City staff initiated the Project in 2020 by convening an Institutional Stakeholder Group (ISG) consisting of the following members:
City Public Works Department: Transportation, Engineering, Zero Waste, and Streets & Utilities
City Fire Department: Fire Marshal
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
City Police Department
City Planning Department
City Office of Economic Development
UC Berkeley: Planning & Capital Strategies, Transportation Lawrence Berkeley National Laboratory (LBNL): Shuttle Operator AC Transit: Planning, Operations
The ISG met multiple times, first to provide input on the draft consultant Request For Proposals, project scope, and project schedule, and subsequently to provide guidance to City staff identifying and refining preliminary conceptual design options for each Project corridor, and provide input on the selection of the preferred conceptual designs.
In 2020, City staff also conducted preliminary outreach with the Telegraph Business Improvement District (TBID) and engaged in a robust public process with AC Transit for the Dana Complete Street Pilot Project. Refer to the City Council Actions subsection for more information on these and other pre-Project activities.
Following the kickoff of the design consultant contract in August 2021, City staff and consultants deployed an extensive public engagement strategy consisting of two online public meetings engaging dozens of attendees; an online public survey with over 1,300 individual respondents; six Commission meetings, including the Transportation, Public Works, and Disability Commissions; and multiple stakeholder group meetings with the Associated Students of the University of California Berkeley (ASUC), TBID, Downtown Berkeley Association (DBA), Walk Bike Berkeley, and East Bay Transit Rider’s Union (EBTRU). City staff and project consultants publicized the process by distributing and mailing thousands of postcards and flyers; installing temporary sidewalk decals on Project streets, especially at or near AC Transit bus stops; and issuing press releases and conducting a social media campaign, all with the support of partner organizations including AC Transit, UC Berkeley, and TBID to publicize the Project.
City staff presented the recommended conceptual design options for each Project corridor to the Berkeley Transportation Commission on January 20, 2022. The Transportation Commission passed a motion supporting the staff-recommended design options, as follows:
Item B2 - Southside Complete Streets
It was Moved/Seconded (Parolek/Ghosh) that the Transportation Commission:
support Bancroft Option #1, support prioritized transit lanes on Bancroft and Telegraph, and ask staff to consider a wider sidewalk on the south side to create a pedestrian corridor between downtown and Telegraph;
that the Transportation Commission support Fulton Option #1;
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
and that the Transportation Commission support Telegraph Option #4. The Commission strongly recommends that staff demonstrate how Option #4 can be operationalized as a car-free street with a transit lane, and with 2-way bike and micromobility facilities.
Finally, the Transportation Commission is in favor of making the Dana project permanent.
Ayes: Bruzzone, Ghosh, Gosselin, Greene, Leung, Lutzker, Parolek, Walton Motion carried 8-0-0-0
In response to the Transportation Commission action, City staff directed the Project design consultant to consider potentially widening the sidewalk and adding street trees and green infrastructure along Bancroft Way to create a more appealing pedestrian corridor between Downtown Berkeley and Telegraph Avenue. Due to budget constraints, these additional improvements were ultimately not included in the Project.
Further, City staff directed the Project design consultants to prepare additional graphics for the second online public meeting and other upcoming public engagement activities, to clearly demonstrate how the staff-recommended conceptual design option for Telegraph Avenue could be operationalized as a car-free street. As described above in the City Council Actions subsection, due to budget and schedule constraints, the Telegraph corridor was removed from this Project and will be programmed as a separate project once funding is identified.
November 18, 2021 Transportation Commission meeting
December 5, 2021 EBTRU meeting
December 8, 2021 Commission on Disability meeting
December 14, 2021 TBID meeting
January 7, 2022 Institutional Stakeholder Group Meeting January 10, 2022 Institutional Stakeholder Group - Public Works Traffic Engineering Focused Meeting
January 13, 2022 Public Works Commission Special Meeting January 20, 2022 Transportation Commission meeting
January 27, 2022 DBA Executive Project Briefing
January 27, 2022 Online Open House
February 3, 2022 DBA Board Meeting
February 22, 2022 City Council Meeting (Concept Design Approval) Stakeholder Engagement – Detailed Engineering Design
During the detailed design phase of the Project, which occurred after Council approved the conceptual design in February 2022, City staff worked closely with members of the
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
original ISG and additional stakeholders (indicated below in italics) to develop and refine the design, including dozens of staff from the following departments and groups:
City Public Works Department: Transportation, Engineering, Zero Waste, Streets & Utilities
City Fire Department: Fire Marshal
City Police Department
Parks Department: Urban Forestry, Maintenance
City Planning Department
City Office of Economic Development
TBID
DBA
UC Berkeley: Planning & Capital Strategies; Transportation; Fire; Police; Facilities, Operations & Maintenance; Housing & Dining; Cal Performances; Government & Community Relations; Public Information Office; Cal Athletics; Cal Recreational Sports
LBNL: Shuttle Operator
AC Transit: Planning, Traffic Engineering, Operations East Bay Municipal Utility District (EBMUD): Engineering The members of the ISG were afforded several opportunities to provide input at various stages of the detailed design phase, including review and comment on 35%, 65%, and 95% draft submittals. The additional stakeholders were engaged at vital points during the design process. Key dates involving coordination with the ISG and additional stakeholders include the following:
Stakeholder Engagement – Key Dates in Detailed Engineering Design Phase March 7, 2022 DBA Field Visit (and follow-up design refinement discussions through May 2022)
April 7, 2022 Initial Project review meeting with BFD at pre-35% design stage
April 25, 2022 35% design submittal for review by ISG
May 10, 2022 35% design review meeting with ISG
June 23, 2022 Pre-65% design submittal for review by BFD July 15, 2022 65% design submittal for review by ISG
July 19, 2022 On-site meeting with Zero Waste Division of the Public Works Department to review affected properties to ensure continued waste and recycling collection operations
July 27, 2022 Detailed Project review meeting with BFD
August 1, 2022 65% design review meeting with ISG
October 17, 2022 95% design submittal for review by ISG November 29, 2022 Design review meeting with TBID
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
December 14, 2022 –
February 15, 2023
Numerous meetings and correspondence with various
groups from UC Berkeley
City staff received and addressed approximately 1,000 comments from the ISG and additional stakeholders during this extensive review process. The final Project plans and specifications were prepared as a result of this process.
On April 27, 2023, during the bid period which occurred from March 31, 2023 to May 4, 2023, City staff received a conditional approval of the Project design from BFD, which included three additional comments. Discussions between City staff and BFD ensued and, as a result, BFD has since approved the design of the Project. Two of BFD’s comments will be addressed prior to construction as relatively minor contract change orders and the remaining comment involved a clarification that required no further changes to the design. Construction is scheduled to begin in late summer 2023, with a duration of about one year.
Construction is scheduled to begin in late summer 2023, with a duration of about one year. As the Project is largely funded by federal grant monies, award of the construction contract must be to the lowest responsive and responsible bidder – in this case, Bay Cities Paving & Grading, Inc. This contractor has worked on recent successful citywide roadway repaving projects. Construction will be managed by a City consultant staffed by a dedicated resident engineer and inspectors, each with over 20 years of experience and with expertise in delivering federally-funded transportation projects, which will be overseen by engineering staff.
The Southside Complete Streets Project is one of the Public Works Department’s Top Projects for FY23, advancing the City’s Strategic Goals to (1) provide state-of-the art, well-maintained infrastructure, amenities, and facilities, (2) create a resilient, safe, connected, and prepared city, and (3) be a global leader in addressing climate change, advancing environmental justice, and protecting the environment.
ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
Installation of protected bikeways and improving pedestrian crossings is anticipated to increase walking and biking, which is consistent with the 2009 Berkeley Climate Action Policy that calls for expanding and improving Berkeley’s bicycle and pedestrian infrastructure. Installation of transit-only lanes is anticipated to improve bus reliability and decrease travel times, making on-street transit a more attractive mode of transportation. The 2009 Berkeley Climate Action Plan sets targets of reducing transportation emissions 33% below year 2000 levels by 2020, and 80% below year 2000 levels by 2050. The Plan further states that transportation modes such as public transit, walking, and bicycling must become the primary means of fulfilling the City’s mobility needs in order to meet those targets.
RATIONALE FOR RECOMMENDATION
Contract: Bay Cities Paving & Grading, Inc. for CONSENT CALENDAR Southside Complete Streets Project June 27, 2023
Approval of the plans and specifications, accepting the bid of Bay Cities Paving & Grading, Inc. as the lowest responsive and responsible bidder, and authorizing the City Manager to execute a contract with Bay Cities Paving & Grading, Inc., all for the Southside Complete Streets Project, will keep the Project on schedule in accordance with the grant funding agreement.
ALTERNATIVE ACTIONS CONSIDERED
If City Council chose not to take the proposed actions at this time and instead defer the item to a future Council agenda, such an action could increase the risk of loss of federal grant funds and the Project not being completed.
CONTACT PERSON
Hamid Mostowfi, Acting Transportation Manager, Public Works Department (510) 981- 6403
Kenneth Jung, Supervising Civil Engineer, Public Works Department (510) 981-7028 Eric Anderson, Acting Principal Planner, Public Works Department (510) 981-7062 Attachments:
1: Resolution
2: Site Map
3: Abstract of Bids
4: Signage and Striping Plans
RESOLUTION NO. ##,###-N.S.
CONTRACT: BAY CITIES PAVING & GRADING, INC. FOR
SOUTHSIDE COMPLETE STREETS PROJECT
WHEREAS, the Southside Complete Streets Project includes the following Southside neighborhood corridors: Bancroft Way from Piedmont Avenue to Milvia Street, Fulton Street from Bancroft Way to Dwight Way, and Dana Street from Bancroft Way to Dwight Way;
WHEREAS, the Berkeley Vision Zero Action Plan has documented severe and fatal crashes on Project streets, Southside sidewalks carry some of the highest numbers of people walking in the East Bay, gaps in the low-stress protected bikeway network on Project streets result in connectivity problems that discourage bicycling for transportation, the Five-year Street Repair Plan documents poor pavement quality on Project streets, AC Transit buses have on-time performance issues that discourage bus ridership in the Project area, and competition for limited loading zones creates operational issues for neighborhood businesses; and
WHEREAS, to address these needs, the Project delivers on the City’s Vision Zero, Complete Streets, Transit-First, and Climate Action Plan policies, and builds upon the specific recommendations of numerous plans and studies including the Southside Area Plan, the Berkeley Bicycle and Pedestrian Plans, the Five-year Street Repair Plan, and the AC Transit Major Corridors study, among others; and WHEREAS, with the support of an engineering and design consultant team and partner government agencies, City staff identified conceptual design options for each of the Project corridors, obtained public input on and analyzed the conceptual design options, and selected recommended conceptual designs for consideration by the Council of the City of Berkeley; and
WHEREAS, on February 22, 2022 the Council of the City of Berkeley approved the City staff-recommended conceptual designs and directed the City Manager to direct staff to proceed with the detailed engineering design of the Project; and WHEREAS, with the support of an engineering and design consultant team, City staff completed the final design of the Project in substantial conformance with the conceptual design options that were approved by the Council of the City of Berkeley; and WHEREAS, the Project is one of the Public Works Department’s Top Projects for FY 2023; and
June 27, 2023
WHEREAS, the City has received an $8,335,000 Federal-aid grant from Alameda County Transportation Commission and the California Department of Transportation for the work of this Project; and
WHEREAS, the City has neither the staff nor the equipment needed to undertake the construction of this Project; and
WHEREAS, on March 31, 2023, the City released an Invitation for Bids (Specification No. 23-11572-C, Federal Aid Project No. CMSTPL-5057(051)) for the work of this Project; and
WHEREAS, Bay Cities Paving & Grading, Inc. was found to be the lowest responsive and responsible bidder; and
WHEREAS, funds are available in the FY 2023, FY 2024 and planned FY 2025 budgets in the Federal Grants (Fund 305), UC Settlement (Fund 147), Alameda County Measure BB Local Streets & Roads (Fund 134), General Fund (Fund 011), and Capital Improvements (Fund 501); and
WHEREAS, no other funding is required, and no other project from the Public Works Department’s Top Projects for FY 2023 will be delayed due to this expenditure.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the Plans and Specifications for the Southside Complete Streets Project (Specification No. 23-11572-C, Federal Aid Project No. CMSTPL-5057(051)) are approved.
BE IT FURTHER RESOLVED that the Council of the City of Berkeley accepts the bid of Bay Cities Paving & Grading, Inc. as the lowest responsive and responsible bidder.
BE IT FURTHER RESOLVED that the Council of the City of Berkeley authorizes the City Manager to execute a contract and any amendments, extensions, and/or change orders until completion of the Project in accordance with the approved Plans and Specifications with Bay Cities Paving & Grading, Inc. in an amount not to exceed $12,973,925, which includes a 20 percent contingency for unforeseen circumstances. A record signature copy of said agreement and any amendments will be on file in the Office of the City Clerk.
N
City of Berkeley
Abstract of Bid Worksheet
Finance Department
General Services Division
Spec. No. 23-11572-C Bid Date: 5/4/2023
FOR: Southside Complete Streets | City of Berkeley (berkeleyca.gov) required w/ bid
Bidders Base Bid Bid Bond Addendum (1-5) Experience -
Fin. Qual.
Taxpayer
ID
Nuclear
Free Opp.States Sanctuary
City EBO
Non
collusion
affidavit
CA
Contractor
registration
Debarment 12-B 15-G 15-H PCC
Statement
PCC
questionnaire
Iran
Contra
Non-lobbying
disclosure
1 Bay Cities Paving and Grading 10,811,604.34$ x x x x x x x x x x x x x N/A x x x x 2 Gallagher & Burk Inc. 11,943,943.00$ x x x x x x x x x x x x x x x x x x 3 Ghilotti Bros. Inc 14,948,567.00$ x x x x x x x x x x x x x N/A x x x x 4 5
6 7
8 Bid Recorder: Date
Bid Opener: Date
Project Manager: Date
2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7320 TDD: 510.981.6903 Fax: 510.981.7390 E-mail: [email protected]
BANCROFT WAY
MILVIA STREET
R10-15R (MOD2) FACING EB
R10-15L (MOD2) FACING WB
2 [goBerkeley 2 HR (SINGLE-SPACE)] RS
S1-1 Rt[PASSENGER LOADING ZONE 5 MIN] Rt
R10-15R (MOD2) FACING EB,
R26 (CA)
1 R1-1Rt
R10-15R (MOD2) FACING EB
R10-15L (MOD2) FACING WB
1 [goBerkeley 2 HR (SINGLE-SPACE)]
ON SLP
Rt
R7-108 (2 HR 9AM-6PM)
ON SLP
2 [goBerkeley 2 HR (SINGLE-SPACE)] Rt
R1-1 (18" x 18")
FACING WB
1 R10-15L (MOD2) FACING WB
goBerkeley 2 HR (SINGLE-SPACE)
2 RS
R26 (CA) 2
6 6 6 6 6 6 6 6 6
4 4
4 4
4 4 4 4 4 4 4 4 4 4 4
6 6 6 6
4 4
YELLOW MOD.
TYP.
5' O.C. @ 45° TYP.
TYP.
2' LINE, 8' GAP
24' RED1
6' RED1
34' RED1
17' RED1
30' RED1
8' RED1 19' RED1
23' RED1
4' GREY1
12' GREY1
6' GREY1
3' GREY1
3' GREY1
12' GREY
22' 22' 22' 22' 26' 20' 22' 22' 22' 22' 20' 20' 20'
7.5'
±
10'5'
2.5'
5'
±
24'
0.5'
15'
TYP.
15'
TYP.
10'
20'
2 9
10 13
13 16
3 25
13 218
1 1 3' WHITE 1 3' WHITE
1 3' WHITE
1 3' WHITE 1 3' WHITE
13' WHITE
13' WHITE
12'
26' WHITE1
13' WHITE
24 10'
11 TYP.
9'
29'
5'
27B
INSTALL BIKE LANE SYMBOL
WITH GREEN THERMOPLASTIC BACKING
5' x 20'
27B
4 THIS AREA HAS NOT BEEN SURVEYED. CONTRACTOR TO VERIFY EXISTING CONDITIONS. 160' WHITE
112' WHITE
1 64' WHITE
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-02
N
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 3
REMOVE EXISTING POST
SIGN DESCRIPTION SIZE REMOVE INSTALL
CUSTOM goBerkeley 2 HR (SINGLE-SPACE) 18" x 24" 2
R10-15L
(MOD2)
TURNING VEHICLES YIELD TO BIKES AND PEDS (LEFT
ARROW) 30" x 30" 3
R10-15R
(MOD2)
TURNING VEHICLES YIELD TO BIKES AND PEDS (RIGHT
ARROW) 30" x 30" 3
R1-1 STOP (BIKE) 18" x 18" 1
R26 (CA) NO PARKING ANYTIME 12" x 18" 2
R7-108 2 HR PARKING 9AM-6PM 12" x 18" 1
BANCROFT WAY
SHATTUCK AVENUE
SR60-7 (CA)
FACING WB
2 R99C (CA) 2
[goBerkeley 2 HR (SINGLE-SPACE)] RS 3
[goBerkeley 2 HR (SINGLE-SPACE)] RSR3-5R, R118 (CA)
FACING EB
1 R3-5R, R118 (CA)
FACING EB
1 R10-15L (MOD2) FACING WB2 R3-7L
[TRUCK ROUTE]
RS
Rt
2 R3-8 (MOD) FACING WB
[goBerkeley 2 HR (SINGLE-SPACE)] Rt
R3-8 (MOD)
FACING WB ON SLP
2 R3-8 (MOD) FACING WB
[goBerkeley 2 HR (SINGLE-SPACE)]
2 RS
[BEAR TRANSIT BUS STOP]
3 RS
6 4
4 4 4
4 4
4 4 4 4 4 4TYP.
MOD.
(RIGHT) TYP.
TYP.
TYP.
5' O.C. @ 45° TYP.
TYP.
TYP.
TYP.
MOD.
63' YELLOW
10' RED1
26' RED1
208' RED1
42' RED1
85' GREY121' GREY1
28'
8'3'
4'
20'
4' 7'16'
20'6'
4' 17'
10'4'4'
±
11'±
100'
15'
TYP.
65' YELLOW
10'
TYP.
10'
TYP.
9.5' 9.5'
7.5'
±
10'5'
2.5'
5'
±
0.5'
10'
9'
2 9
10 3
25 21
22 15
29 11
13 5
17 18
25 10
25 25
13 21
27 9
1 117' GREY
13' WHITE
2 2
135' WHITE 37' GREY1
130' WHITE
130' WHITE
168' GREY
MOD.
MOD.
1 42' WHITE
35' RED1
23'8'
2TYP.
TYP.
1 3' WHITE 1 30' WHITE
24 3
3'4'4'
±
24 4' 7'16'
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-03
MATCHLINE - SEE SHEET TP-01
N
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
SIGN DESCRIPTION SIZE REMOVE INSTALL
CUSTOM BEAR TRANSIT BUS STOP 1
CUSTOM goBerkeley 2 HR (SINGLE-SPACE) 18" x 24" 3
R10-15L
(MOD2) TURNING VEHICLES YIELD TO BIKES AND PEDS (LEFT ARROW) 30" x 30" 1 R118 (CA) EXCEPT BICYCLE PLAQUE 18" x 15" 2
R3-5R RIGHT TURN ONLY ARROW 24" x 30" 1
R3-7L LEFT LANE MUST TURN LEFT 30" x 30" 1
R3-8 (MOD) THROUGH AND LEFT ARROW/ RIGHT TURN ONLY ARROW LANE ASSIGNMENTS 30" x 30" 3 R99C (CA) HANDICAP PARKING ONLY MIN FINE $250 12" x 24" 1 SR60-7 (CA) BUS LANE ENDS 30" x 42" 1
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 2
REMOVE EXISTING POST 2
BANCROFT WAYBANCROFT WAY
FULTON STREET
[goBerkeley 2 HR (MULTI-SPACE)] Rt
R3-7R Rt
R3-8a (MOD)
FACING WB ON SLP
2 R3-8 (THROUGH/RIGHT ONLY LANE CONTROL) RS
R99C (CA) ON SLP
[goBerkeley 2 HR (MULTI-SPACE)]
2 Rt
[goBerkeley 2 HR (SINGLE-SPACE)]
3 RS
R1-5L
W11-2, W16-7P
2 RS
W11-2, W16-7P1
R10-15L (MOD2) FACING WB
ON SLP
R6-1
2 RS
SR60-5 (CA) 1
R7-108 (2 HR 9AM-6PM)
ON SLP
2 [BERKELEY WAYFINDING] Rt
N-4 (CA)8
R3-2, R118 (CA), [EXCEPT
EMERGENCY VEHICLES]
FACING WB
Rt
R1-5L
3 RS
FACING WB
R3-2, R118 (CA), [EXCEPT EMERGENCY VEHICLES]
1 RS 3
R3-2, R118 (CA), [EXCEPT EMERGENCY VEHICLES]
FACING NB
1 R1-2 1
664
4 4 4
4 4 4
4 4
TYP.
20' O.C. TYP.
MOD. TYP.
TYP.
TYP.
TYP.
(RIGHT) TYP.
20' O.C. TYP.
20' O.C. TYP.
MOD.
52' RED1
136' RED1
11' RED1 11' RED1
322' RED
10'
TYP.
10'
TYP.
3'
8'
270'
3' 8'
10'
4'4'
±
11'±
10'4'4'
±
11'
10'
6'
60'
10'±
11'
2 10
13 25
3 15
11 17
18 9
4 30
21 25
24 13
2710
1 1 34' WHITE
1 32' WHITE
147' WHITE
123' RED
8'
22'
YELLOW
29 29
121' WHITE
24 115' RED
124' WHITE
122' GREY
1 30' RED
130' RED
6 31
2 11
12 4" YELLOW LINE
TYP.
13 5' O.C. @ 45°
8'
44'
1 17' WHITE
4'
4'
±
5'6'
±
24 24
LOCATION FOR RELOCATED BIKE SHARE STATION (BY OTHERS)
1 44' RED
5'
±
4'4'
±
178' WHITE
153' WHITE 1 17' WHITE
140' YELLOW
29 TYP.
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-04
MATCHLINE - SEE SHEET TP-02
MATCHLINE - SEE SHEET TP-13
N
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 4
REMOVE EXISTING POST 2
SIGN DESCRIPTION SIZE REMOVE INSTALL
CUSTOM EXCEPT EMERGENCY VEHICLES 24" x 12" 1 2
CUSTOM goBerkeley 2 HR (SINGLE-SPACE) 18" x 24" 1
R1-2 YIELD 36" x 36" x
36" 1
R3-8 THROUGH/RIGHT ONLY LANE CONTROL 1
N-4 (CA) TYPE 1 OBJECT MARKER 18" x 18" 1
R10-15L
(MOD2)
TURNING VEHICLES YIELD TO BIKES AND PEDS (LEFT
ARROW) 30" x 30" 1
R118 (CA) EXCEPT BICYCLE PLAQUE 18" x 15" 1 2
R1-5L YIELD HERE TO PEDS 36" x 36" 1 1
SIGN DESCRIPTION SIZE REMOVE INSTALL
R3-2 NO LEFT TURN 24" x 24" 1 2
R3-8a
(MOD) THROUGH/BUS ONLY/RIGHT TURN ONLY LANE CONTROL 48" x 30" 1 R6-1 ONE WAY 36" x 12" 1
R7-108 2 HR PARKING 9AM-6PM 12" x 18" 1
R99C (CA) HANDICAP PARKING ONLY MIN FINE $250 12" x 24" 1 SR60-5 (CA) RIGHT LANE BUSES ONLY 24 HOURS 24" x 36" 1
W11-2 PEDESTRIAN 36" x 36" 1 1
W16-7P DOWNWARD DIAGONAL ARROW (PLAQUE) 24" x 12" 1 1
ELLSWORTH STREET
BANCROFT WAY
RRFB
W11-2, W16-7P
Rt
W11-2, W16-9P Rt
R10-15L (MOD1)
FACING WB
Rt
[goBerkeley 2 HR] Rt
[goBerkeley 2 HR
(MULTI-SPACE)]
Rt
[goBerkeley 2 HR] Rt
[goBerkeley 2 HR
(MULTI-SPACE)]
Rt
R3-1 Rt
RRFB
W11-2, W16-7P, R3-2
Rt
[goBerkeley 2 HR (MULTI-SPACE)]Rt
[goBerkeley 2 HR (MULTI-SPACE)] 1
7 7
K-1 (CA)
FACING NB AND WB
8 [CYCLE PARKING ONLY (LEFT ARROW)]
[3 MIN PASSENGER PICK UP (RIGHT ARROW)]
1[CYCLE PARKING ONLY (RIGHT ARROW)],
[goBerkeley 2 HR (MULTI-SPACE)] FACING WB
1 R10-15L (MOD1)
3 RS
3 [goBerkeley 2 HR (MULTI-SPACE)]1
W11-2, W16-9P Rt
R7-108 (2 HR 9AM-6PM)1
[AC TRANSIT BUS]2
[AC TRANSIT BUS]
3 RS
[NO PARKING PASSENGER LOADING ZONE 7:30 AM TO NOON SUNDAYS ONLY] 1 RS 3
[NO PARKING PASSENGER LOADING ZONE 7:30 AM TO NOON SUNDAYS ONLY] 1 RS 3
R1-5L
FACING WB
1 6
6 64
4 4 4 4
4 4 4
4 4
4 MOD.
TYP.
TYP.TYP.
TYP.
100' RED1 11' RED1
6' RED1
15' RED1
60' WHITE1
40' WHITE1
229' GREY1
17' GREY1
79' GREY1
3' 8'
3' 8'
10'4'4'
±
11' 9.7'±
10'4'4'
±
11' 10'±
25'
10'
TYP.
2 9
10 6
25 30
1817
1511
30 7
1 53' WHITE
1 35' WHITE
146' WHITE
15' RED
"PASSENGER LOADING SUNDAY ONLY 7:30 AM - NOON" STENCIL
127' WHITE
29 29
20 TYP.
135' WHITE
25 117' RED
123' GREY
9' GREY1
117' RED
10'
TYP.
(RIGHT) TYP. 21
84'
6'
13 24
9' GREY1
40 42' RED1
120' RED
24 TYP.
TYP.
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-05
MATCHLINE - SEE SHEET TP-03
N
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
SIGN DESCRIPTION SIZE REMOVE INSTALL
CUSTOM CYCLE PARKING ONLY (LEFT ARROW) 12" x 18" 1
CUSTOM CYCLE PARKING ONLY (RIGHT ARROW) 12" x 18" 1
CUSTOM AC TRANSIT BUS* 1 1
CUSTOM goBerkeley 2 HR (MULTI-SPACE) 18" x 24" 3
CUSTOM NO PARKING PASSENGER LOADING ZONE 7:30AM TO NOON SUNDAYS ONLY 2 2 K-1 (CA) TYPE 2 OBJECT MARKER 6" x 12" 2
R1-5L YIELD HERE TO PEDS 36" x 36" 1
R10-15L
(MOD1) TURNING VEHICLES YIELD TO BIKES (LEFT ARROW) 30" x 30" 1 R7-108 2 HR PARKING 9AM-6PM 12" x 18" 1
R25BR (CA) 3 MIN PASSENGER PICKUP (RIGHT ARROW) 18" x 18" 1
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 8
REMOVE EXISTING POST 4
*CONTRACTOR TO PROVIDE BRACKET ONLY. SIGN TO BE INSTALLED BY TRANSIT PROVIDER.
CONTRACTOR SHALL COORDINATE NOTIFICATION WITH RESIDENT ENGINEER.
BANCROFT WAY
DANA STREET
[goBerkeley 2 HR (MULTI-SPACE)]Rt
[BUS STOP] Rt
[BIKES CROSS BANCROFT WITH PEDS] RS
SR60-5 (CA)
FACING WB
1 R28L (CA), [3 MIN PASSENGER PICKUP (RIGHT ARROW)]
3 RS
[CYCLE PARKING ONLY]
3 RS
3 [CYCLE PARKING ONLY (RIGHT ARROW)], [3 MIN PASSENGER PICK UP (LEFT ARROW)] 3 RS
[AC TRANSIT BUS]1
R10-15L (MOD2) Rt R10-15L (MOD2) FACING WB ON SLP
R13B (CA), R118 (CA), [goBerkeley 2 HR (MULTI-SPACE)]
2 RS
R7-108 (2 HR 9AM-6PM)
ON SLP
2 [PARKING (LEFT ARROW)] Rt
R99C (CA) 2
[goBerkeley 2 HR (MULTI-SPACE)]1
R3-8La (MOD)
FACING WB ON SLP
[goBerkeley 2 HR (MULTI-SPACE)]
2 RS
[3 MIN PASSENGER PICK UP (LEFT ARROW)]1
SR60-5 (CA) (MOD)
FACING WB ON SLP
[AC TRANSIT BUS]
2 RS
7 54
44 4 4 4
TYP.
TYP.
TYP.TYP.
TYP.
TYP.TYP.
TYP.
TYP.
(LEFT) TYP.
9' RED1
9' RED1
109' RED1
94' RED1
92' GREY1
84' GREY1
10'
TYP.
10'8'3'4'4'
±
4' 3' 8' 10'
11'
11'
90'
9.5'±
10'
4'
±
10'
TYP.
60'
10'
8'
8'
6'
11'
2 10
3 25
1817
11 30
13 4
20 30
9 15
2127
1 35' WHITE 124' GREY
135' WHITE
124' WHITE
123' WHITE 1 3' WHITE
1 14' WHITE
29 29
12'
114' WHITE
19 ON GREEN
29 1 191' RED100' RED1
(RIGHT) TYP. 21
24 INSTALL 4 TYPE G RPM
ON TOP OF CURB
4' O.C. FACING WB
1 20' WHITE
TYP.20
TYP.
TYP.
TYP.
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-06
MATCHLINE - SEE SHEET TP-04
MATCHLINE - SEE SHEET TP-16
N
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 4
REMOVE EXISTING POST 3
SIGN DESCRIPTION SIZE REMOVE INSTALL
SR60-5 (CA)
(MOD) RIGHT LANE BUSES RIGHT TURNS ONLY 24 HOURS 24" x 36" 1 R25BL (CA) 3 MIN PASSENGER PICKUP (LEFT ARROW) 18" x 18" 1 1 CUSTOM AC TRANSIT BUS* 1 1
CUSTOM BIKES CROSS BANCROFT WITH PEDS 1
CUSTOM CYCLE PARKING ONLY 12" x 18" 1
CUSTOM CYCLE PARKING ONLY (RIGHT ARROW) 12" x 18" 1
CUSTOM goBerkeley 2 HR (MULTI-SPACE) 18" x 24" 2 1
R99C (CA) HANDICAP PARKING ONLY MIN FINE $250 12" x 24" 1 R25BR (CA) 3 MIN PASSENGER PICKUP (RIGHT ARROW) 18" x 18" 1
SIGN DESCRIPTION SIZE REMOVE INSTALL
R10-15L
(MOD2)
TURNING VEHICLES YIELD TO BIKES AND PEDS (LEFT
ARROW) 30" x 30" 1
R118 (CA) EXCEPT BICYCLE PLAQUE 18" x 15" 1
R13B (CA) NO LEFT TURN ON RED 18" x 30" 1
R28L (CA) NO PARKING ANYTIME (LEFT ARROW) 12" x 18" 1
R3-8La
(MOD)
LEFT TURN ONLY/STRAIGHT ONLY/ BUS ONLY LANE
CONTROL 48" x 30" 1
R7-108 2 HR PARKING 9AM-6PM 12" x 18" 1
SR60-5 (CA) RIGHT LANE BUSES ONLY 24 HOURS 24" x 36" 1
*CONTRACTOR TO PROVIDE BRACKET ONLY. SIGN TO BE INSTALLED BY TRANSIT PROVIDER.
CONTRACTOR SHALL COORDINATE NOTIFICATION WITH RESIDENT ENGINEER.
BANCROFT WAY
TELEGRAPH
AVENUE
[BUS STOP] Rt[BUS STOP] Rt
SR60-5 (CA)
FACING WB
1 R99C (CA)
[goBerkeley 2 HR (MULTI-SPACE)]
2 RS
7 [goBerkeley 2 HR (MULTI-SPACE)] 1R10-15L (MOD2) FACING WB ON SLP R26F (CA) ON SLP
2 R7-108 (2 HR 9AM-6PM)
ON SLP
2 [goBerkeley 2 HR (MULTI-SPACE)]1
SR60-5 (CA) (MOD)
FACING WB
1 R3-2Rt
R5-1 Rt
[goBerkeley 2 HR
(MULTI-SPACE)]
Rt
7 6
54 4
4 4
TYP.
TYP.
TYP.
TYP.
TYP.
TYP.
MOD.
TYP.
MOD.
67' RED1
77' RED1 185' RED1
45' GREY1
51' WHITE1
75' GREY1
62' WHITE1
31' RED
47' RED
76' RED
20'
11'
4' 10'
10'±
21'
10'8'3'4'4'
±
11'
10'8'3'4'4'
±
11'
5' 3'
10'8'3'4'
10'
60' YELLOW
4'4'
±
5'
3'
5'
±
5'
±
4'
±
4'4'
±
10'
2 10
3 25
30 18
17 15
11 30
9 30
2 25
27 1
1 1
16' GREY
1 32' YELLOW
126' WHITE29
15'
29 60'46'
29 (LEFT) TYP. 21
TYP. 3
128' WHITE
18'
RELOCATED BIKE CORRAL
3 - 6' RUBBER PARKING BLOCKS
2 BICYCLE STENCILS
SEE CITY OF BERKELEY BICYCLE CORRAL SPECS
35' 34'
15'
12'
12'
117' GREY
ERADICATE LEFT ARROWS
31 TYP.
31 12'
TYP.
MOD.
INSTALL THERMOPLASTIC "LANE" STENCIL
24 10'
7'
INSTALL THERMOPLASTIC "FIRE" STENCIL
7'x10'
94' RED1
MOD.9
3232 TYP.TYP.
14'
13 10'
REINSTALL EXISTING
INVERTED-U BIKE RACK
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-07
MATCHLINE - SEE SHEET TP-05
N
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
SIGN DESCRIPTION SIZE REMOVE INSTALL
CUSTOM goBerkeley 2 HR (MULTI-SPACE) 18" x 24" 1 2
R10-15L
(MOD2)
TURNING VEHICLES YIELD TO BIKES AND PEDS (LEFT
ARROW) 30" x 30" 1
R26F (CA) NO STOPPING FIRE LANE 12" x 18" 1
R7-108 2 HR PARKING 9AM-6PM 12" x 18" 1
R99C (CA) HANDICAP PARKING ONLY MIN FINE $250 12" x 24" 1 SR60-5 (CA) RIGHT LANE BUSES ONLY 24 HOURS 24" x 36" 1
SR60-5 (CA)
(MOD) RIGHT LANE BUSES RIGHT TURNS ONLY 24 HOURS 24" x 36" 1
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 4
REMOVE EXISTING POST 0
BANCROFT WAY
BOWDITCH STREET
BARROW LANE
3 3
R1-1 (18"x18")
FACING EB
1 [BUS STOP] Rt
SR60-5 (CA) (MOD)
ON SLP FACING WB
2 R3-8b (MOD)
ON SLP FACING WB
2 R25BL (CA)1
R25BR (CA)1
R10-15L (MOD2)
FACING WB
1 7
R99C (CA)1
R99C (CA) 1
R10-15L (MOD2) FACING WB
[goBerkeley 2 HR (MULTI-SPACE)]
2 RS
[goBerkeley 2 HR (MULTI-SPACE)]Rt
R7-108 (2 HR 9AM-6PM)
ON SLP
2 3
[goBerkeley 2 HR (MULTI-SPACE)] RS
R1-3P FACING WB 2
R1-1 Rt
55 5
4 4
4 MOD.
TYP.
TYP.
TYP.
TYP.
MOD.
TYP.
TYP.
TYP.
12' O.C. TYP.
MOD.
MOD.
40' RED1
363' RED1
32' RED1
8' GREY150' GREY123' GREY1
73' GREY1
65' RED1
31' GREY
11'±
11'
118'40'
YELLOW
8'
25'
10'±
10'8'3'4'4'
±
10'
8'3'4'4'
±
10'
TYP.
10'
TYP.
28'
40'
YELLOW
10 3
18 17
15 11
30 30
9 16
7 25
13 9
9 27
1 1 37' WHITE
1 21' WHITE
1 70' WHITE
1 32' WHITE
125' WHITE 133' RED
133' WHITE
29 MOD.9
29 29
6' ±
29 5'
12 2TYP.
6'
60°
32'
25 STOP BAR AND STOP LEGEND
TO BE ERADICATED BY OTHERS
5'
24 24
MOD. 11
R1-1, R1-3P Rt
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-08
MATCHLINE - SEE SHEET TP-06
N
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
SIGN DESCRIPTION SIZE REMOVE INSTALL
CUSTOM goBerkeley 2 HR (MULTI-SPACE) 18" x 24" 2
R10-15L
(MOD2) TURNING VEHICLES YIELD TO BIKES AND PEDS (LEFT ARROW) 30" x 30" 2 R1-1 STOP (BIKE) 18" x 18" 1
R1-3P ALL WAY 18" x 6" 1
R25BL (CA) PASSENGER LOADING ZONE 3 MIN (LEFT ARROW) 18" x 18" 1 R25BR (CA) PASSENGER LOADING ZONE 3 MIN (RIGHT ARROW) 18" x 18" 1 R3-8b (MOD) THROUGH ONLY ARROW/ RIGHT TURN ONLY ARROW EXCEPT BUSES LANE CONTROL 30" x 30" 1 R7-108 2 HR PARKING 9AM-6PM 12" x 18" 1
R99C (CA) HANDICAP PARKING ONLY MIN FINE $250 12" x 24" 2 SR60-5 (CA)
(MOD) RIGHT LANE BUSES RIGHT TURNS ONLY 24 HOURS 24" x 36" 1
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 6
REMOVE EXISTING POST 3
BANCROFT WAY
[goBerkeley 2 HR] Rt
[goBerkeley 2 HR] Rt
[goBerkeley 2 HR] Rt
[BUS STOP] Rt [BUS STOP] Rt
SR60-5 (CA) (MOD)
ON SLP FACING WB
2 SR60-5 (CA) (MOD)
ON SLP FACING WB
2 R10-15L (MOD2)
ON SLP FACING WB
2 3
[goBerkeley 2 HR (MULTI-SPACE)] RSR99C (CA)
3 RS
[goBerkeley 2 HR (MULTI-SPACE)]RS
R7-108 (2 HR 9AM-6PM)
ON SLP
2 1
[NO PARKING PASSENGER LOADING ZONE AT ALL TIMES (LEFT ARROW)] RS3 5 5
6 6
44444
4 444
5 4 4
TYP.
TYP.
TYP. MOD.
213' RED1
16' RED1
124' RED1
145' RED1
40' WHITE151' GREY1
40'
8'4'4'
±
3' 11'±10'
4'4'
±
40' YELLOW
25'
20'
18 17
15 30
9 7
27 120' RED
136' WHITE
29 TYP. 2
"PASSENGER LOADING ONLY" STENCIL
"COMMERCIAL LOADING ONLY" STENCIL
23' RED1 20' RED1 140' GREY16' RED1
120' GREY
4 4 4 4 4 4 4 4
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-09
MATCHLINE - SEE SHEET TP-07
N
SIGN DESCRIPTION SIZE REMOVE INSTALL
CUSTOM goBerkeley 2 HR (MULTI-SPACE) 18" x 24" 2
CUSTOM NO PARKING PASSENGER LOADING ZONE AT ALL TIMES (LEFT ARROW) 1 1 R10-15L
(MOD2) TURNING VEHICLES YIELD TO BIKES AND PEDS (LEFT ARROW) 30" x 30" 1 R7-108 2 HR PARKING 9AM-6PM 12" x 18" 1
R99C (CA) HANDICAP PARKING ONLY MIN FINE $250 12" x 24" 1 SR60-5 (CA)
(MOD) RIGHT LANE BUSES RIGHT TURNS ONLY 24 HOURS 24" x 36" 2
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 1
REMOVE EXISTING POST 3
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
BANCROFT WAY
COLLEGE AVENUE
R6-1, R3-1 Rt R1-3P 2
R1-1 Rt
R10-15L (MOD2)
FACING WB
2 R10-15L (MOD2)
FACING WB
[goBerkeley 2 HR (MULTI-SPACE)]
2 RS
R10-15L (MOD2)
FACING WB
1 W3-1 Rt
[goBerkeley 2 HR (MULTI-SPACE)]
3 RS
R1-1 (18"x18"),
R1-3P
FACING WB
1 [MOTORCYCLE PARKING ONLY]
3 RS
[MOTORCYCLE PARKING ONLY] ON SLP 2
[goBerkeley 2 HR (MULTI-SPACE)] RS
R1-1, R1-3PRt
[goBerkeley 2 HR (MULTI-SPACE)]1
[goBerkeley 2 HR (MULTI-SPACE)]1
33 [goBerkeley 2 HR (MULTI-SPACE)] RS
3 [goBerkeley 2 HR (MULTI-SPACE)] RS
R7-108 (2 HR 9AM-6PM)2
5 5
5 5
4 4 444
7 7
TYP.
TYP.
TYP.
TYP.
MOD.
MOD.
TYP.
TYP.
30' RED1
8' RED1
16' RED1
9' RED1 6' RED1
49' WHITE1
22'
0.5'
0.5'
10'±11.5'
5'5'
±
4'
10'±11.5'
5'5'
±
4'
5'5'
4'
60'
4.5'
12.5'
2 10
3 25
15 11
13 9
16 7
9 2
10 1 40' WHITE
1 6' WHITE
1 6' WHITE
1 6' WHITE 16' WHITE
116' RED
1 6' WHITE
16' WHITE
16' WHITE
21 16'
135' O.C. @ 45°
1112' RED
13 2' LINE, 8' GAP
136' WHITE
R1-1 (18"x18")
FACING EB
1 1 20' GREY
H:\F0000\F0085_P_Berkeley Southside Complete Streets Project\PRODUCTION\CAD\PLANS\F0085_TP.dwg 3/22/2023
1322 WEBSTER ST, SUITE 208
OAKLAND, CA 94612
PHONE: 510.298.0740
FAX: 301.927.2800
www.tooledesign.com
N
MATCHLINE - SEE SHEET TP-10
MATCHLINE - SEE SHEET TP-08
N
CALTRANS STRIPING DETAIL
TYPICAL
MODIFIED
STREET LIGHT POLE
STREET NAME SIGN
REMOVE AND REUSE
REMOVE AND SALVAGE
RETAIN
EXISTING SIGN
PROPOSED SIGN
EXISTING METER HEAD
PROPOSED METER HEAD
EXISTING PARKING KIOSK
PROPOSED PARKING KIOSK
XX
RR
RS
Rt
LEGEND & ABBREVIATIONS
GREEN THERMOPLASTIC RED MMA
INSTALL SIGNS ON 2" POST. SEE DETAIL [14] ON SHEET TP-19.
INSTALL SIGNS ON EXISTING POST/POLE
REMOVE SIGN POST
REMOVE PARKING METER POLE. CITY TO REMOVE METER HEAD. SEE GENERAL NOTE 15.
CITY TO REMOVE PAY STATION. SEE GENERAL NOTE 15.
RETAIN EXISTING PARKING METER POST AND METER OR PAY STATION INSTALL PAY STATION (BY OTHERS). SEE GENERAL NOTE 17.
INSTALL SIGN ON 2' FLEX POST
1 2
3 4
5 6
7 8
SIGNING KEYNOTES STRIPING KEYNOTES
PAINT/REFRESH CURB
STRIPE HIGHER VISIBILITY CROSSWALK. SEE DETAIL [1] ON
SHEET TP-17
STRIPE 1'-WIDE WHITE THERMOPLASTIC STOP BAR (5' BEHIND
CROSSWALK U.O.N.)
INSTALL GREEN THERMOPLASTIC
INSTALL RED MMA
INSTALL YIELD LINE. SEE DETAIL [7] ON SHEET TP-18
INSTALL BIKEWAY YIELD LINE. SEE DETAIL [8] ON SHEET TP-18 STRIPE PARKING T'S. SEE DETAIL [9] ON SHEET TP-18
INSTALL BIKEWAY INTERSECTION APPROACH TREATMENT. SEE
DETAIL [4] ON SHEET TP-17
INSTALL BIKEWAY DRIVEWAY TREATMENT. SEE DETAIL [5] ON
SHEET TP-17
INSTALL CROSS BIKE MARKING. SEE DETAIL [6] ON SHEET
TP-17
STRIPE BIKEWAY CROSSWALK. SEE DETAIL [2] ON SHEET TP-17 INSTALL 6" WHITE LINE
INSTALL 6" YELLOW LINE
INSTALL 4" YELLOW 3' LENGTH 9' SKIP LINE
INSTALL THERMOPLASTIC "STOP" STENCIL
INSTALL THERMOPLASTIC "ONLY" STENCIL
INSTALL THERMOPLASTIC "BUS" STENCIL
INSTALL THERMOPLASTIC BIKE LANE SYMBOL
INSTALL TYPE I ARROW
INSTALL TYPE IV ARROW
INSTALL TYPE VII ARROW
INSTALL TYPE VIII ARROW
INSTALL 36" WHITE FLEXPOST
INSTALL BLUE RETRO-REFLECTIVE PAVEMENT MARKER
INSTALL ADA STENCIL PAVEMENT MARKING
INSTALL BLUE ZONE STRIPING TREATMENT. SEE DETAIL [10] ON SHEET TP-18
INSTALL BICYCLE BLVD STENCIL
INSTALL BIKEWAY BUFFER WITH PARKING. SEE DETAIL [3] ON
SHEET TP-17
INSTALL BUS LANE STRIPING. SEE DETAIL [11] ON SHEET TP-18 INSTALL SPEED HUMP MARKING. SEE DETAIL [12] ON SHEET
TP-18
INSTALL BIKE LANE SPEED HUMP MARKING. SEE DETAIL [13] ON SHEET TP-18
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
0 SCALE IN FEET
20' 40' 60'
1. SEE CD-01 TO CD-16 FOR PAVEMENT DELINEATION DEMO
2. SEE TP-17 FOR STRIPING DETAILS
3. PAVEMENT MARKINGS PER 2018 CALTRANS STANDARD PLANS A20A-E AND A24A-F
4. CONTRACTOR SHALL PROVIDE MINIMUM TWO WORKING DAY NOTICE TO ALLOW THE CITY TRAFFIC ENGINEER TO REVIEW AND APPROVE ALL STRIPING AND MARKINGS AS "CAT-TRACKS" PRIOR TO
PLACING PERMANENT MARKINGS
5. DIMENSIONS ARE MEASURED FROM CENTER OF STRIPE AND FACE OF CURB
6. SEE SIGNAL PLANS FOR SIGNS MOUNTED ON MAST ARMS AND SIGNAL POLES.
7. SEE TP-22 DETAIL 13 FOR TRAFFIC SIGN INSTALLATION DETAIL. EXISTING SIGNS TO REMAIN, UNLESS OTHERWISE NOTED
CONSTRUCTION NOTES
SIGN DESCRIPTION SIZE REMOVE INSTALL
CUSTOM goBerkeley 2 HR (MULTI-SPACE) 18" x 24" 5 2
CUSTOM MOTORCYCLE PARKING ONLY 1 1
R10-15L
(MOD2)
TURNING VEHICLES YIELD TO BIKES AND PEDS (LEFT
ARROW) 30" x 30" 3
R7-108 2 HR PARKING 9AM-6PM 12" x 18" 1
R1-1 STOP (BIKE) 18" x 18" 2
R1-3P ALL WAY 18" x 6" 2
POST SCHEDULE
POST QUANTITY
INSTALL 2" POST 5
REMOVE EXISTING POST 5