Agenda packet — Big Bear Lake City Council, February 14, 2024 (part 2 of 2)

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/herself an advantage over any other proposer.

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 2025 2025 2025 Sara Rosell-Gavigan 12/10/2023 Executive Director Executive Director United States Adaptive Recreation Center 2024 2024 2024 Sara Rosell-Gavigan 95-3872771 PO Box 2897 (909) 939-7197 (909) 939-7197 [email protected] (909) 354-3220 (909) 354-3220 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2024 2025
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
✔
2025 2024 ✔
✔
✔
BBLK24PS-038 ✔
✔
✔
2024 2025 ✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 [email protected] Big Bear Recreation and Park District PO Box 2832 2025 Regional Manager Big Bear Valley Recreation & Park District's (BBVRPD) mission is to enhance community by promoting recreational experiences through people, parks and programs. This program's purpose is to provide up to 5 nutritious meals a week to seniors who otherwise would not eat as often as nutrition recommendations demand. This program provides meals to seniors of low-moderate income, additional funds allow for more meals to be served. BBVRPD began serving seniors meals in conjunction with the Department of Aging (DAAS) in 2005. The DAAS is the main funding source for this program, but they expect agencies to support financially with donations and in-kind services. The program has been running since 2005. (909)866-9700 (909)866-9706 Regional Manager - Big Bear Recreation and Park District Bill Hoffman PO Box 2832 Big Bear Lake / California / 92315 Public Service Project 2024 [email protected] (909)866-9700 (909)866-9706 BIll Hoffman Big Bear Lake / California / 92315 Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? Expansions of Service to an Existing Project 2025
Though no minorities are directly targeted for employment by the program, funds will help minorities in the program and as well as the local business that serves the senior center and is minority owned. This will help with being able to hire a more diverse staff.

Yes 42651 Big Bear Blvd. Big Bear Lake, CA 92315 Senior Nutrition The Department of Aging (DAAS) awarded BBVRPD a 3-year contract that ends on June 30, 2025, to supply congregate meals to low/moderate income seniors, previous years of the contract have seen an additional allocation of around 500 meals each year of the contract with a similar amount expected with this year's CDBG funds.
2024 Not Applicable X
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes 2025 Yes Yes Yes Yes
As a Special Districts Department (SDD) of San Bernardino County, our mission directs us to implement the county wide vision through improvement of our own county government operations. We achieve the County Vision with this program by providing for the Health and Social Service needs of our local community with meals for low/moderate income seniors in cooperation with the Department of Aging (DAAS), another county department. We are mandated to provide these services in a fiscally responsible manner through a sound balanced budget. Our materials for this program, i.e. meals, are sourced through local businesses, allowing them to expand or maintain jobs, adding to the economic value of the county.

Yes 2024 Yes Yes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
The project serves the entire Big Bear Valley
2025 Yes No NoNo Yes No No Yes No Yes No2024 Yes No Yes Yes No Yes Yes Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 2025 No
The project serves anyone who resides within the confines of what is described as the Big Bear Valley, that includes Big Bear Lake, Big Bear City, Sugarloaf, Fawnskin, Boulder Bay, Erwin Lake and Lake Williams.

Yes No 2024 No
Big Bear Valley Recreation & Park District (BBVRPD) requests funds for this project to augment the funding (provided by The Dept of Aging) that provides meals for low/moderate income persons attending the Big Bear Senior Center. The sub activity are Seniors (60 yrs. & over) from low/moderate income households. Our target population are persons from households who are 60 years and above who meet the program criteria. BBVRPD has been serving the sub section of the Big Bear community since receiving funding from The Dept of Aging (DAAS) to implement this program since early 200's. We serve low-cost meals to seniors participating in the Senior Meal program at the Big Bear Valley Senior Center.

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Denial of funding from CDBG will not cause the program to cease operating. Donations and financial support from the Dept of Aging will see the program continue but with a reduction of service. CDBG funding would allow an additional day of service to be added to the program for the heavily attended summer months of the yearly program. 2024 2025
This program provides meals for low/moderate income seniors who often are malnourished, with 3-5 nutritious meals a week. It enhances quality of life, through interactions with peers, program staff, nutrition education, which helps in home meal preparation. Additionally, it enhances the living environment of clients with sustainability directly improved with regard to mental & physical health.

Continued funding of this program will augment program revenue supplied by the Dept of Aging and program donations. This enables the program to serve about 7000 meals annually with a goal of serving one meal a day to eligible seniors throughout the course of the year.

Funding from the Dept of Aging is limited and the demand for this quality and vital nutritious program is increasing. A full award will expand and improve the delivery of this service to an increased number of qualified low/moderate income participants. Seniors from other communities are provided with similar programs that service their clients every weekday, this would assist in moving towards that goal.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 2025 $5,000.00 $5,000.00 $55,000.00 2024 $60,000.00 $55,000.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
DAAS Funding $55,000.00 2025 $5,000.00 $55,000.00 2024 Big Bear 07/01/0224 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2025 Provide Congregate Meals
If awarded the requested grant money would supplement the program by adding a 4th day for the busy summer months with the additional funding expected to be exhausted by October. The program coordinator evaluates on an ongoing basis the number of meals served compared to previous years of the program's operation.
247 8162 2024
An annual program survey is completed by participants describing needs, wants, successes and failures with analysis completed for recommendations and improvements.

Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 2025 2025
The requested funds would subsidize the additional days of service during the peak months of summer when demand is high. July 31st, $2000 at 40% of requested funds. August 31st, $2000 at 40% of requested funds. September 30th, $1000 at 20% of requested funds. 2024 2024 $2,000.00 09/30/2024 $5,000.00 07/31/2024 $2,000.00 $1,000.00 08/31/2024 Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No 2025 No
BBVRPD is mandated through the county to be fiscally responsible in all programs it runs and actively works in conjunction with DAAS to maintain the program. BBVRPD has been a past recipient of CDBG funding, federal and state funding and is a Special District Dept of San Bernardino County.
2024 No No No
The Regional Manager (Operations) supervises all BBVRPD programs. Recreation Superintendent supervises the daily operation and paperwork.

Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2024 2025 NoNo
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's CDBG - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 2025 2025 2025 Bill Hoffman: Regional Manager 12/10/2023 Regional Manager Regional Manager Big Bear Valley Recreation and Park District 2024 2024 2024 Bill Hoffman 80-0751020 PO Box 2832 (909) 866-9700 (909) 866-9700 [email protected] (909) 866-9706 (909) 866-9706 Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2025 ✔
2025 ✔
✔
✔
BBLK24PS-058 2024 ✔
✔
2024 ✔
✔
✔
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 2025 909-866-4631 [email protected] Linda Rosado Public Agency Executive Director of Business Services and Classified Personnel 42271 Moonridge Road-PO Box 1529 [email protected] Big Bear Lake / CA / 92315 2024 42271 Moonridge Road-PO Box 1529 Student Services Liaison Shonda Szabo Bear Valley Unified School DIstrict 909-866-2040 Big Bear Lake / CA / 92315 909-866-2040 909-866-4631 Mission: To educate, inspire, and prepare all students by creating innovative learning environments where students can strive academically, contribute to society and lead healthy purposeful lives. Purpose: To provide students with social and emotional supports to reduce the effect of poverty, homelessness, family stress, trauma and mental health symptoms.

Population: All children attending Bear Valley Unified School District (BVUSD). # of years: 69 Supporting Services: Identification, outreach, and linking students experiencing homelessness and/or effects of poverty with health, mental health, social services, and basic needs resources in the community. We sustain services through community partnerships and collaborative case management. BVUSD funds the Student Support Program staff through District general funds, current CDBG funding, and community donations. Funding and donations have been established for over 10 years and are ongoing Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? 42271 Moonridge Road, Big Bear Lake, CA 92315 2025 NoStudent Support Program X We continue to provide similar services as previous years, by providing resources & helping families with basic needs. Using CDBG funds, we would like to expand services to homeless youth to be sure they can participate in all offered educational field trips and school events.

We plan to offset the out of pocket costs to families for 5th Grade Science Camp, educational field trips, Grad night and other enrichment activities.

BBLK23PS-036 2024 Expansions of Service to an Existing Project Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Bear Valley USD meets the Countywide Vision by valuing the diverse population that resides in the geographically isolated mountain community of Big Bear Valley. Our services support a high-quality education; promote community health with access to health and mental health services; promote public safety through outreach, identification and implementation ofsupports for homeless and poverty impacted children and families. We work collaboratively with mental health, law enforcement, social services agencies, and community-based organizations and churches to offer a network of assistance for all children and families. Healthy families and supported workforce are vital to a healthy Big Bear community - a four season destination in San Bernardino County.

No 2025 NoYes Yes Yes 2024 Yes Yes Yes
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes 2025 Yes No No
City of Big Bear Lake and surrounding unincorporated areas of Big Bear City, Sugarloaf, Erwin Lake, Lake Williams, Baldwin Lake, Fawnskin and Forest Falls.

NoYes NoYes Yes Yes Yes Yes No2024 No NoYes Yes No
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 2025 Yes
Priority groups are McKinney-Vento (homeless) youth/families & low income students.

BVUSD supports the basic needs of our students & families with grocery cards, school supplies, clothing, backpacks, shoes & snow boots, socks, underwear & hygiene items.

Students/families are referred to community resources such as food banks, health, mental health, social services & thrift stores and the Bear Valley Holiday Giving Program. The Student Support Program Liaison and Clerk will lead and participate in established community partnerships including the Bear Valley Community Collaborative, Holiday Giving Collaborative, Lutheran Social Services Coalition and Mountain Homeless Coalition meetings to sustain resources. Over 400 students/family members will receive food baskets, provided by churches & community organizations, at Thanksgiving & Christmas. Up to 250 children/youth will receive gifts/clothing/toys at Christmas. McKinney-Vento students are also identified through the Holiday Giving Program. BVUSD supports daily attendance & builds programs to support students as they prepare for a career, trade school &/or post-secondary education. In addition, field trips to explore career opportunities & colleges are offered.

NoYes No 2024
Students/families in a rural area attending the Bear Valley Unified School District in Big Bear Valley and remote community of Forest Falls.

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 2025
BVUSD’s has identified & offered services to homeless students & those living in poverty for over 13 years. The Student Services Liaison facilitates Community Collaborative Meetings to maintain a referral network of supports, donations & basic needs items. The Program is sustained with MKV, American Rescue Plan (ARP) & Education for Homeless Children & Youth (EHCY) funds. ARP II funding ends in Sept. 2024. CDBG funds will help sustain the Program. ARP funds are ending in September 2024. The CDBG Grant will help sustain services, by covering part of the Liaison salary.

Bear Valley is an isolated, mountain resort community of about 18,000 residents in the San Bernardino Mountains, 45 mountain miles from county services in San Bernardino. We have no Transitional Assistance Dept. or Workforce Dev. Dept. & very limited bus service off the mountain. Families in poverty survive on seasonal jobs, lack insurance and have limited access to cash aid & welfare support. Big Bear agencies and BVUSD collaborate to meet residents’ needs through coordinated referrals to health, mental health and social services.

BVUSD has 2,162 students; with 210 students qualifying as MKV as of December 2022, higher than the number of students identified at this time last year. Students challenged by homelessness & poverty are at risk of school failure, increased mental health & behavioral issues. Supporting this population with services & basic needs increases their success and future opportunities.

BVUSD’s Student Support Program (SSP) identifies & outreaches to all students qualifying for MKV homeless services or are affected by poverty. 68% of enrolled students live in poverty indicating a very high level of need. Big Bear lacks county Transitional Assistance Dept. and Workforce Dev. Dept. resources for families. SSP links students/familiesto community based resources & basic needs. ARP funds will be gone by Sept, 2024 2024
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $500.00 2025 $5,000.00 Educational Enrichment Activites $41,175.00 $4,500.00 $0.00 $36,175.00 2024 $0.00 $36,175.00 $0.00 Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$0.00 2025 $5,000.00 ARP I and ARP II $36,175.00 $36,175.00 07/01/2024 Big Bear 07/01/2024 $0.00 2024 07/01/2024 Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 Facilitate community meeting to sustain services/collaborative partnerships Student/family interventions and support are provided on an ongoing basis, mostly during the school year. Food baskets and gifts are provided at the holidays for families who sign up.

Success is based on number of students (& families) who are identified, receive services and are engaged & attending school regularly. Maintaining community partnerships & donations will be evidence of success.
2025 500
Analyze the # of students identified & referred for services and the # of students/families receiving basic needs, food baskets & clothing.

Link to basic needs and community services, inc health/mental health services Identify homeless students 270 350 1000 200 270 2024 Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 06/01/2025 2025 2025 12/01/2024
BVUSD expects to expend 50% of the funds by December 2024, with the remaining 50% to be expended from January-June 2025. Identification and resources are provided year round to families in need. The funds will be used to fund the Student Services Liaison Position who oversees the identification of homeless students and the distribution of basic needs items to families.
$2,500.00 $5,000.00 2024 2024 $2,500.00
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 2025
N/A- not a non-profit organization
2024
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2025 No 2024 No
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 (909) 866-2040 (909) 866-2040 2025 2025 2025 (909) 866-4631 (909) 866-4631 Bear Valley Unified School District 95-6006065 12/11/2023 Linda Rosado Executive Director, Business Services & Classified Personnel Executive Director, Business Services & Classified Personnel P O Box 1529 2024 2024 2024 [email protected] Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2024 2025
Public Services Program Application Fiscal Year
San Bernardino County
Fiscal Year
PublicServices Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2023-2024
2023-2024
Item 2.1
Attachment 5
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

CityState=ip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person¶s Title:

Address:

CityState=ip:

Phone:

Fax:

Email:

Application Contact Person¶s Name:

Application Contact Person¶s Title:

Explain the Agency¶s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and StartEnd Dates. 2 2023 2024
Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District If you are requesting funds for an existing CDBG project, provide prior CDBG project number. :ill this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? 2023 2024
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate YesNo in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide 9ision.

Create, Maintain and Grow -obs and
Economic 9alue in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a :ell-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
:orking with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide 9ision:
4 2023 2024
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm :orkers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 CityTarget Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
2023 2024
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HI9 or AIDS?
Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 2023 2024
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills. :hat are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? :hat happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 2023 2024
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 2023 2024
Public Services Program Application Fiscal Year
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)

Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
2023-2024
Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clientspersons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits 250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2023 2024
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (-uly 1, – -une 30, ). )or e[aPple, proMect e[penditures and perIorPance/ accoPplishPent Joals oI E\ NoYePEer th, E\ DecePEer st, E\ 0arch st, and E\ -une th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 2024
2024
2023
2023
Public Services Program Application Fiscal Year –
Exhibit : Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency¶s experience in administering government andor public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking ³YES´ or ³NO´ to the questions listed below.

Question:
([aPple
+aYe \ou receiYed Iederal Iunds in the past
IiYe \ears"
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?
YES NO
12 2023 2024
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD Mc.inney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD Mc.inney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered ³Yes´, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of -ustice
(2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement
(3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400 (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title 9I of the Civil Rights Act of 1 64, the Attorney General¶s Guidelines (28 CFR 50.3) or the HUD Title 9I regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1 73 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2023 2024
E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
Martha Zepeda
Deputy Executive Officer
Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update andor cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Accountability
:e commit this organization, if a grant is received, to provide all reports to the County as required to expend monies only on eligible costs
to keep
complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years to spend all
funds and close out the program on the required date
to return any unused funds to the County to cooperate with monitoring or site visits, and to
provide complete documentation of expenses to the County, if requested, by the required date. :e affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named the proposer has not directly
induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal the
proposer has not in any manner sought by collusion to secure for himherself an advantage over any other proposer.

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA
4215-0043
Attn: CDBG Application
14 2024
2024
202324
2023
2023
Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (
0 ) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency¶s current year General Operating Budget o List of agency¶s Board of Directors, including names and addresses o Proof of existing non-profittax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutesletter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2023 2024

CITY OF BIG BEAR LAKE
February 14, 2024
City Council Meeting
Discussion/Action Item
Reports

MEETING
DATE: February 14, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Stephen P. Deitsch, City Attorney
SUBJECT: Resolution of the City Council of the City of Big Bear Lake Authorizing Amendment No. 6 to the Operating Agreement No. 1 Between the Big Bear Area Regional Wastewater Agency, Big Bear Lake Sanitation District, Big Bear City Community Services District and County of San Bernardino, and Seventh Amendment to the Joint Exercise of Powers Agreement Between Big Bear City Community Services District, City of Big Bear Lake and San Bernardino County Creating the Big Bear Area Regional Wastewater Agency

BACKGROUND & DISCUSSION
On March 22, 1974, Big Bear City Community Services District (the “BBCCSD”), the Big Bear Lake Sanitation District (the “Sanitation District”) and the County on behalf of San Bernardino County Service Area 53 (the “County”) entered into a joint exercise of powers agreement (the “Agreement”) creating the Big Bear Area Regional Wastewater Agency (“BBARWA” or the “Agency”), and subsequently amended the Agreement by the First Amendment to the Agreement dated April 28, 1975, between the BBCCSD, the Sanitation District and the County (the “JPA First Amendment”), the Second Amendment to the Agreement dated January 15, 1979, between BBCCSD, the Sanitation District and the County (the “JPA Second Amendment”), the Third Amendment to the Agreement dated July 7, 1980, between BBCCSD, the Sanitation District and the County (the “JPA Third Amendment”), the Fourth Amendment to the Agreement dated July 19, 1982, between BBCCSD, the City of Big Bear Lake (the “City”), as successor to the Sanitation District, and the County (the “JPA Fourth Amendment”), the Fifth Amendment to the Agreement dated January 10, 2012, between BBCCSD, the City and the County (the “JPA Fifth Amendment”), the Sixth Amendment to the Agreement dated July 25, 2018, between BBCCSD, the City and the County (the “JPA Sixth Amendment,” and collectively with the Agreement, JPA First Amendment, JPA Second Amendment, JPA Third Amendment, JPA Fourth Amendment, JPA Fifth Amendment, and as may be further amended, supplemented or modified from time to time, the “JPA”).

On May 3, 1977, the Agency, the Sanitation District, the BBCCSD, and the County entered into Operating Agreement No. 1 (“Operating Agreement No. 1”), Operating Agreement No. 2 (“Operating Agreement No. 2”), and Operating Agreement No. 3 (“Operating Agreement No. 3,” Item 3.1
and collectively with Operating Agreement No. 1 and Operating Agreement No. 2, the “Operating Agreements”), which were subsequently amended on September 20, 1997 (“Amendment No. 1”), July 7, 1980 (“Amendment No. 2”), July 19, 1982 (“Amendment No. 3”), October 15, 1984 (“Amendment No. 4”), and July 25, 2018 (“Amendment No. 5”).

The Agency, BBCCSD, the City and the County have acknowledged that they are in need of additional water supplies and the Agency has undertaken the Replenish Big Bear program (the “Program”) to increase such water supplies by designing and constructing certain improvements which allow for the capture, reuse and recycling of water and wastewater. BBARWA has entered into and will be entering into indebtedness, which may include bonds, loans, notes, certificates of participation and other types of indebtedness, to finance the Program and other improvements to the Regional System (as defined in the Operating Agreement No. 1).

Currently, pursuant to Operating Agreement No. 1, each member agency of BBARWA is required to pay an annual charge. BBARWA must provide the member agencies with a budget for the following fiscal year, which may include amounts attributable to the payment of indebtedness, amounts required to meet bond debt service coverage requirements and amounts necessary to establish a reserve fund. Member agencies are required to levy and collect sufficient funds to pay the budgeted amounts presented by BBARWA and will make up any deficiencies in the Regional System Account, which is the account in which all annual charges are deposited in order to pay the regional system’s expenses. A member agency’s liability could shift under the current Operating Agreement No. 1, if a member agency withdraws participation in BBARWA. Currently, the Operating Agreement is silent as to what occurs if one member agency withdraws its participation from BBARWA. As such, if a member agency withdraws it would be presumed that the remainder of the member agencies would be required to increase their collections to meet any deficiencies in the Regional System Account. The shift in burden if one member agency withdraws could be substantial. Requiring the member agencies to wait to terminate participation in the Operating Agreement No. 1 until indebtedness is no longer outstanding, would ensure that each member agency continues to pay its fair share of indebtedness for the duration of the indebtedness.

Both Amendment No. 6 (of the Operating Agreement No. 1) and the Seventh Amendment (of the JPA) would facilitate debt service for the Program and would enable reliable and equitable financial contribution to the Regional System Account by the members of BBARWA without shifting financial burdens otherwise caused by withdrawal from BBARWA.

City Staff recommends that the City Council approve amending Operating Agreement No. 1 in order to (a) expressly acknowledge that the Regional System includes the Program, (b) modify the termination provisions and (c) include the holder of indebtedness, not solely revenue bonds, to become a third party beneficiary of the Operating Agreement No. 1 (“Amendment No. 6”).

City Staff also recommends that the City Council approve amending the JPA in order to similarly modify the termination provisions and the method of accomplishing purpose provision (the “Seventh Amendment”).

FISCAL IMPACT
Adopting the amendments to these agreements has no fiscal impact. The adopted budget includes the rate structure approved on June 29, 2023 which established rates through Fiscal Year 2027-28 based on BBARWA’s projected member agency cost over the next five years including the funding mechanisms for the Replenish Big Bear initiative. The amendments to the these agreements are designed to prevent a shift in financial burden and provide for equitable member contributions to the Regional System.

ENVIRONMENTAL CONSIDERATION
This Resolution is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly. The City Council further finds, under Title 14 of the California Code of Regulations, Section 15061(b)(3), that this Resolution is exempt from the requirements of CEQA because it will not have a significant effect on the environment.

CONSIDERATION OF STRATEGIC PRIORITIES

1. Support and invest in sustainable infrastructure projects and programs consistent with the needs of our community

2. Enhance community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners

3. Preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution of the City Council of the City of Big Bear Lake Authorizing Amendment No. 6 to the Operating Agreement No. 1 Between the Big Bear Area Regional Wastewater Agency, Big Bear Lake Sanitation District, Big Bear City Community Services District and County of San Bernardino, and Seventh Amendment to the Joint Exercise of Powers Agreement Between Big Bear City Community Services District, City of Big Bear Lake and San Bernardino County Creating the Big Bear Area Regional Wastewater Agency.

ATTACHMENTS

1. Resolution No. 2024-XX (including Amendments)

2. Link to Current BBARWA JPA and Operating Agreements
RESOLUTION NO. 2024-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AUTHORIZING AMENDMENT NO. 6 TO THE OPERATING AGREEMENT NO. 1

BETWEEN THE BIG BEAR AREA REGIONAL WASTEWATER AGENCY, BIG BEAR

LAKE SANITATION DISTRICT, BIG BEAR CITY COMMUNITY SERVICES

DISTRICT AND COUNTY OF SAN BERNARDINO, AND SEVENTH AMENDMENT

TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN BIG BEAR CITY

COMMUNITY SERVICES DISTRICT, CITY OF BIG BEAR LAKE AND

SAN BERNARDINO COUNTY CREATING THE BIG BEAR AREA

REGIONAL WASTEWATER AGENCY
WHEREAS, on March 22, 1974, Big Bear City Community Services District (“BBCCSD”), the Big Bear Lake Sanitation District (the “Sanitation District”) and the County of San Bernardino on behalf of San Bernardino County Service Area 53 (the “County”) entered into a joint exercise of powers agreement (the “JPA”) creating the Big Bear Area Regional Wastewater Agency (“Agency” or “BBARWA”), which was subsequently amended on April 28, 1975 (the “First Amendment”), January 15, 1979 (the “Second Amendment”), July 7, 1980 (the “Third Amendment”), July 19, 1982 (the “Fourth Amendment”), January 10, 2012 (the “Fifth Amendment”), and July 25, 2018 (the “Sixth Amendment,” and collectively with the JPA, First Amendment, Second Amendment, Third Amendment, Fourth Amendment, Fifth Amendment, the “Joint Powers Agreement”); and
WHEREAS, pursuant to the Fourth Amendment, the City of Big Bear Lake (the “City”) became a party to the Joint Powers Agreement in place of the Sanitation District, which was dissolved on December 1, 1980 upon the incorporation of the City; and WHEREAS, the City now desires to amend the Joint Powers Agreement in order to modify the termination provisions and the method of accomplishing purpose provision (the “Seventh Amendment”); and
WHEREAS, on May 3, 1977, the Agency, the Sanitation District, the BBCCSD, and the County entered into Operating Agreement No. 1 (“Operating Agreement No. 1”), Operating Agreement No. 2 (“Operating Agreement No. 2”), and Operating Agreement No. 3 (“Operating Agreement No. 3,” and collectively with Operating Agreement No. 1 and Operating Agreement No. 2, the “Operating Agreements”), which were subsequently amended on September 20, 1997 (“Amendment No. 1”), July 7, 1980 (“Amendment No. 2”), July 19, 1982 (“Amendment No. 3”), October 15, 1984 (“Amendment No. 4”), and July 25, 2018 (“Amendment No. 5”); and WHEREAS, the City acknowledges that it is in need of additional water supplies and BBARWA has undertaken the Replenish Big Bear program (the “Program”) to increase such water supplies by designing and constructing certain improvements which allow for the capture, reuse and recycling of water and wastewater; and
WHEREAS, the City now desires to amend the Operating Agreement No. 1 (“Amendment No. 6”) in order to (a) expressly acknowledge that the Regional System defined in the Operating Agreement No. 1 includes the Program, (b) modify the termination provisions and (c) include the holder of Item 3.1
Attachment 1
indebtedness, not solely revenue bonds, to become a third party beneficiary of the Operating Agreement No. 1; and
WHEREAS, City Staff recommend that the City Council approve the Seventh Amendment and Amendment No. 6.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. The above recitals are true, correct, and by this reference incorporated herein.

2. Amendment No. 6, attached hereto and incorporated by reference herein as Exhibit “A,” is hereby approved, and the City Manager, or designee, is authorized to execute and deliver Amendment No. 6, as well as all other documents necessary or appropriate to effectuate Amendment No. 6, on behalf of the City.

3. The Seventh Amendment, attached hereto and incorporated by reference herein as Exhibit “B,” is hereby approved, and the City Manager, or designee, is authorized to execute and deliver the Seventh Amendment, as well as all other documents necessary or appropriate to effectuate the Seventh Amendment, on behalf of the City.

4. This Resolution is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly. The City Council further finds, under Title 14 of the California Code of Regulations, Section 15061(b)(3), that this Resolution is exempt from the requirements of CEQA because it will not have a significant effect on the environment.

PASSED, APPROVED AND ADOPTED this 14th day of February, 2024. __________________________________
Perri Melnick, Mayor
ATTEST:
__________________________________
Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 14th day of February, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________
Erica Stephenson, City Clerk

EXHIBIT A
AMENDMENT NO. 6 TO THE OPERATING AGREEMENT NO. 1

BETWEEN THE BIG BEAR AREA REGIONAL WASTEWATER AGENCY,

BIG BEAR LAKE SANITATION DISTRICT,

BIG BEAR CITY COMMUNITY SERVICES DISTRICT

AND COUNTY OF SAN BERNARDINO
ON BEHALF OF IMPROVEMENT ZONE "B" OF
SAN BERNARDINO COUNTY SERVICE AREA 53 REGARDING

CAPACITY IN AND OPERATION AND MAINTENANCE OF

REGIONAL SEWERAGE SYSTEM FOR THE BIG BEAR VALLEY AREA

1. Parties and Date.

This Amendment No. 6 to the Operating Agreement No. 1 (“Amendment No. 6”) is made and entered into this ____ day of _________, 20__, by and between the Big Bear Area Regional Wastewater Agency (the “Agency” or “BBARWA”), Big Bear City Community Services District (“BBCCSD”), the City of Big Bear Lake (“City”), and the County of San Bernardino (“County”) on behalf of San Bernardino County Service Area 53. The Agency, BBCCSD, the City, and the County are sometimes referred to herein individually as “Party” or collectively as the “Parties.”

2. Recitals.

2.1 WHEREAS, on March 22, 1974, BBCCSD, the Big Bear Lake Sanitation District (the “Sanitation District”) and the County entered into a joint exercise of powers agreement (the “Agreement”) creating the Agency, and subsequently amended the Agreement by a First Amendment to the Agreement dated April 28, 1975, between the BBCCSD, the Sanitation District and the County (the “JPA First Amendment”), Second Amendment to the Agreement dated January 15, 1979 between BBCCSD, the Sanitation District and the County (the “JPA Second Amendment”), the Third Amendment to the Agreement dated July 7, 1980, between BBCCSD, the Sanitation District and the County (the “JPA Third Amendment”), the Fourth Amendment to the Agreement dated July 19, 1982, between BBCCSD, the City, as successor to the Sanitation District, and the County (the “JPA Fourth Amendment”), the Fifth Amendment to the Agreement dated January 10, 2012, between BBCCSD, the City and the County (the “JPA Fifth Amendment”); the Sixth Amendment to the Agreement dated July 25, 2018, between BBCCSD, the City and the County (the “JPA Sixth Amendment,” collectively with the Agreement, JPA First Amendment, JPA Second Amendment, JPA Third Amendment, JPA Fourth Amendment, JPA Fifth Amendment, and as may be further amended, supplemented or modified from time to time, the “JPA”); and

2.2 WHEREAS, on May 3, 1977, the Agency, the Sanitation District, the BBCCSD, and the County entered into Operating Agreement No. 1 (“Operating Agreement No. 1”), Operating Agreement No. 2 (“Operating Agreement No. 2”), and Operating Agreement No. 3 (Operating Agreement No. 3, collectively with Operating Agreement No. 1 and Operating Agreement No. 2, the “Operating Agreements”); and

2.3 WHEREAS, the Agency, the Sanitation District, BBCCSD, and the County entered into an agreement amending Operating Agreement No. 2 on September 20, 1997, which, among other things, supplemented and amended the provisions governing the sale and transfer of certain real property and facilities by the Sanitation District and BBCCSD to the Agency (“Amendment No. 1”); and

2.4 WHEREAS, the Agency, the Sanitation District, BBCCSD, and the County, entered into an agreement amending Operating Agreement No. 1 on July, 7 1980, for the purpose of altering the County's obligation to pay to the Agency an In-Lieu-Of Total Annual Charge Payment for each fiscal year (“Amendment No. 2”); and

2.5 WHEREAS, the Agency, BBCCSD, the County and the City, as the successor in interest to the Sanitation District entered into an agreement on July 19, 1982, which, among other things, amended Operating Agreement No. 1 and Operating Agreement No. 2 to name the City as a party thereto, and to bind the City to perform said agreements on behalf of the Sanitation District, as it was dissolved on December 1, 1980 upon the incorporation of the City (“Amendment No. 3”); and

2.6 WHEREAS, the Parties entered into an agreement on October 15, 1984, which, among other things, supplemented Operating Agreement No. 1 and Operating Agreement No. 2 to provide for the acquisition, construction and installation of certain improvement to the regional sewerage system (“Amendment No. 4”); and

2.7 WHEREAS, on June 26, 1996, the Parties entered into an agreement terminating Operating Agreement No. 3; and

2.8 WHEREAS, the Parties entered into an agreement on July 25, 2018, to amend Operating Agreement No. 1 and No. 2 in order to extend the term of each Agreement and to coordinate the extension of the term with the extension of the term of the JPA Sixth Amendment (“Amendment No. 5”); and

2.9 WHEREAS, the Parties hereto acknowledge that they are in need of additional water supplies and BBARWA has undertaken the Replenish Big Bear program (the “Program”) to increase such water supplies by designing and constructing certain improvements which allow for the capture, reuse and recycling of water and wastewater; and

2.10 WHEREAS, the Parties hereto acknowledge that BBARWA has entered into and will be entering into indebtedness, which may include bonds, loans, notes, certificates of participation and other types of indebtedness, to finance the Program and other improvements to the Regional System (as defined in the Operating Agreement No. 1); and

2.11 WHEREAS, the Parties hereto acknowledge that each Party has the right to utilize the Regional System in accordance with the Operating Agreement No. 1 and is required to pay the Total Annual Charge pursuant to Section 5.04 of the Operating Agreement No. 1, for such right to utilize the Regional System; and

2.12 WHEREAS, the Parties now desire to amend the Operating Agreement No. 1 in order to (a) expressly acknowledge that the Regional System includes the Program, (b) modify the termination provisions and (c) include the holder of indebtedness, not solely revenue bonds, to become a third party beneficiary of the Operating Agreement No. 1.

NOW, THEREFORE, the Parties agree as follows:

3. Terms and Conditions.

3.1 Regional System. The Parties hereto each acknowledge and agree that the definition of “Regional System” under the Operating Agreement No. 1 includes the Program.

3.2 Amendment of Section 2.01. Section 2.01 of the Operating Agreement No. 1 is hereby deleted and replaced with the following:

The term of this Agreement shall continue until terminated by the Parties hereto by their mutual written consent; provided, however, this Agreement shall not terminate unless all of the Agency’s indebtedness, whether now outstanding or hereafter issued or incurred, is discharged in accordance with their terms.

3.3 Amendment of Section 4.06. Section 4.06 of the Operating Agreement No. 1 is hereby deleted and replaced with the following:

Bonded Indebtedness. To comply with covenants contained in the resolution of BBARWA's Governing Board regarding the issuance and sale of BBARWA's indebtedness, relating to the availability of surplus revenues to serve as debt service coverage or to insure the adequacy of reserves to pay principal and interest on indebtedness, BBARWA may include in its budget for each fiscal year a surplus amount sufficient to satisfy such requirements. In including such an amount in its budget for any fiscal year, BBARWA shall take into consideration all amounts which are to be budgeted for said fiscal year for Capital Replacement and which will be available for debt service coverage.

Additionally, so long as any of BBARWA’s debt is outstanding, the City, BBCCSD, and the County shall pay amounts required pursuant to this Agreement whether or not the Regional System or any part thereof (including the Program) has been completed, is functioning, producing, operating or operable or its operation is suspended, interrupted, interfered with, reduced or curtailed or terminated in whole or in part, and such payments shall not be subject to reduction whether by offset or otherwise and shall not be conditional upon the performance or nonperformance by any party of any agreement for any cause whatsoever.

3.4 Amendment of Section 10.01. Section 10.01 of the Operating Agreement No. 1 is hereby deleted and replaced with the following.

It is understood and agreed by the parties hereto that BBARWA has entered into and will enter into indebtedness to finance the acquisition, design, construction and equipping of the Regional System, and certain legally permissible associated incidental expenses. This Agreement is entered into, in addition to any other purpose herein stated, with the understanding that said indebtedness shall be issued and sold for such purpose and for the purpose of refinancing such indebtedness, and the provisions herein are for the protection and benefit of the holders of said indebtedness, and the parties hereto agree, for the protection and benefit of the holders of said indebtedness, that they will carry out and perform all covenants, conditions and agreements contained in this Agreement and in the proceedings authorizing said indebtedness and that said holders of indebtedness are entitled to enforce the same, and to cause BBARWA to enforce the same on their behalf, as third party beneficiaries of this Agreement. All references to bonds and revenue bonds in this Agreement include such indebtedness.

3.5 Counterparts. This Amendment No. 6 may be executed by the Parties in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Amendment No. 6. The Parties shall be entitled to sign and transmit an electronic signature of this Amendment No. 6 (whether by facsimile, PDF or other email transmission), which signature shall be binding on the Party whose name is contained therein. Each Party providing an electronic signature agrees to promptly execute and deliver to the other Party an original signed Amendment No. 6 upon request.

3.6 Effect Upon Operating Agreement No. 1. Except as expressly amended by this Amendment No. 6, all terms, conditions, definitions and provisions of the Operating Agreement No. 1, the Amendment No. 1, Amendment No. 2, the Amendment No. 3, the Amendment No. 4, and the Amendment No. 5, shall remain in full force and effect and shall govern the conduct of the Parties.

3.7 Authority to Enter into Agreement. Authority, BBCCSD, City, and County warrant that they have all requisite power and authority to execute this Amendment No. 6. Each person executing this Amendment No. 6 on behalf of their Party warrants that he or she has the legal power, right, and authority to make this Amendment No. 6 and bind his or her respective Party.
[Signatures on following page]
SIGNATURE PAGE TO THE AMENDMENT NO. 6 TO THE
OPERATING AGREEMENT NO. 1
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 6 to be executed and attested by their proper officers thereunto duly authorized as of the date first written above.

BIG BEAR AREA REGIONAL WASTEWATER AGENCY
__________________________________
Larry Walsh, Chair of the Governing Board
ATTEST: Approved as to Content and Form:
___________________________ ____________________________________ Secretary of the Governing Board General Counsel

BIG BEAR CITY COMMUNITY SERVICES DISTRICT
__________________________________
John Russo, President of the Board of Directors
ATTEST: Approved as to Content and Form:
_________________________________ ____________________________________ Secretary of the Board General Counsel

CITY OF BIG BEAR LAKE
__________________________________
Erik Sund, City Manager, City of Big Bear Lake
ATTEST: Approved as to Content and Form:
_________________________________ ____________________________________ City Clerk City Attorney
COUNTY OF SAN BERNARDINO on behalf of San Bernardino County Service Area 53 __________________________________
Dawn Rowe, Chair of San Bernardino County Board of Supervisors ATTEST: Approved as to Content and Form:
_________________________________ ____________________________________ Lynna Monell County Counsel
Clerk of the Board

EXHIBIT B

SEVENTH AMENDMENT TO THE JOINT

EXERCISE OF POWERS AGREEMENT

BETWEEN BIG BEAR CITY COMMUNITY SERVICES DISTRICT,

CITY OF BIG BEAR LAKE AND

SAN BERNARDINO COUNTY CREATING THE

BIG BEAR AREA REGIONAL WASTEWATER AGENCY

1. Parties and Date.

This Seventh Amendment to the Joint Exercise of Powers Agreement (“Seventh Amendment”) is made and entered into this ____ day of _________, 20__, by and between the Big Bear City Community Services District (“BBCCSD”), the City of Big Bear Lake (“City”), and the County of San Bernardino (“County”) on behalf of San Bernardino County Service Area 53.

BBCCSD, the City, and the County are sometimes referred to herein individually as “Party” or collectively as the “Parties.”

2. Recitals.

2.2 WHEREAS, the BBCCSD, the Sanitation District and the County entered into a First Amendment to the Agreement dated April 28, 1975 (the “First Amendment”), for the purpose of deleting Section 12 of the Agreement; and

2.3 WHEREAS, the BBCCSD, the Sanitation District and the County entered into a Second Amendment to the Agreement dated January 15, 1979 (the “Second Amendment”) (a) to clarify the manner in which the Agency’s Governing Board may take action, (b) to empower to Agency to borrow money and issue notes or grant anticipation notes as evidence of the indebtedness created thereby, and (c) provide that the powers of the Agency shall be subject to the restrictions on the manner of exercising the powers of BBCCSD; and

2.4 WHEREAS, the BBCCSD, the Sanitation District and the County entered into a Third Amendment to the Agreement dated July 7, 1980 (the “Third Amendment”), for the purpose of changing the limitation on the number of consecutive terms of the members of the Governing Board of the Agency; and

2.5 WHEREAS, the BBCCSD, the City, as successor to the Sanitation District, and the County entered into a Fourth Amendment to the Agreement dated July 19, 1982 (the “Fourth Amendment”), for the purpose of substituting the City as a party to the Agreement in place of the Big Bear Lake Sanitation District as it was dissolved on December 1, 1980 upon the incorporation of the City, to provide for the appointment by the City of members to the Agency’s Governing Board, and to empower the Agency’s Governing Board to appoint one of its officers or employees to either or both of the position of Treasurer and Auditor; and

2.6 WHEREAS, the BBCCSD, the City and the County entered into a Fifth Amendment to the Agreement dated January 10, 2012 (the “Fifth Amendment”), for the purpose of clarifying the appointment procedures and terms of the members of the Governing Board; and

2.7 WHEREAS, the BBCCSD, the City and the County entered into a Sixth Amendment to the Agreement dated July 25, 2018 (the “Sixth Amendment,” collectively with the JPA, First Amendment, Second Amendment, Third Amendment, Fourth Amendment, Fifth Amendment, the “Joint Powers Agreement”), for the purpose of extending the term of the Agreement; and

2.8 WHEREAS, the Parties hereto acknowledge that they are in need of additional water supplies and BBARWA has undertaken the Replenish Big Bear program (the “Program”) to increase such water supplies by designing and constructing certain improvements which allow for the capture, reuse and recycling of water and wastewater; and

2.9 WHEREAS, the Parties hereto acknowledge that the Agency has entered into and will be entering into indebtedness, which may include bonds, loans, notes, certificates of participation and other types of indebtedness to finance the Program and other improvements to the Regional System (as defined in the Joint Powers Agreement); and

2.10 WHEREAS, the Parties now desire to amend the Joint Powers Agreement in order to modify the termination provisions and the method of accomplishing purpose provision.

NOW, THEREFORE, the Parties agree as follows:

3. Terms and Conditions.

3.1 Regional System. The Parties hereto each acknowledge and agree that the definition of “Regional System” under the Joint Powers Agreement includes the Program.

3.2 Amendment of Section 2. Section 2 of the Joint Powers Agreement is hereby deleted and replaced with the following:

The term of this Agreement shall continue until terminated by the Parties hereto by their mutual written consent; provided, however, this Agreement shall not be terminated by the Parties until all of the Agency’s outstanding debt is discharged.

3.3 Counterparts. This Seventh Amendment may be executed by the Parties in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Seventh Amendment. The Parties shall be entitled to sign and transmit an electronic signature of this Seventh Amendment (whether by facsimile, PDF or other email transmission), which signature shall be binding on the Party whose name is contained therein. Each Party providing an electronic signature agrees to promptly execute and deliver to the other Party an original signed Seventh Amendment upon request.

3.4 Effect Upon Agreement. Except as expressly amended by this Seventh Amendment, all terms, conditions, definitions and provisions of the Agreement amended by the First, Second, Third, Fourth, Fifth, and Sixth Amendments, shall remain in full force and effect and shall govern the conduct of the Parties.

3.5 Authority to Enter into Agreement. BBCCSD, City, and County warrant that they have all requisite power and authority to execute this Seventh Amendment. Each person executing this Seventh Amendment on behalf of their Party warrants that he or she has the legal power, right, and authority to make this Seventh Amendment and bind his or her respective Party. [Signatures on following page]

SIGNATURE PAGE TO THE SEVENTH AMENDMENT TO THE

JOINT EXERCISE OF POWERS AGREEMENT
IN WITNESS WHEREOF, the Parties hereto have caused this Seventh Amendment to be executed and attested by their proper officers thereunto duly authorized as of the date first written above.

BIG BEAR AREA REGIONAL WASTEWATER AGENCY
__________________________________
Larry Walsh, Chair of the Governing Board
ATTEST: Approved as to Content and Form:
_________________________________ ____________________________________ Secretary of the Governing Board General Counsel

CITY OF BIG BEAR LAKE
February 14, 2024
City Council Meeting
Monthly & Miscellaneous
Reports
Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • http://www.citybigbearlake.com/VacationRental December 2023 Vacation Rental Compliance Report Summary December 2023 Summary Number/$
City Initiated Service Calls 5
Resident Initiated Service Calls 60
Total Amount of Service Calls 65
Total Citations Issued 4
Total Citation Fines & Penalties $2,500
December 2023 Summary of Service Calls Number % Of Total Vacation Rental Noise/Party 23 35%
Vacation Rental parking too many cars 8 12%
Vacation Rental Parking on Street or Yard 7 11%
Vacation Rental Trash Stored on Property/Trash Left Out 6 9% Vacation Rental - Miscellaneous Issues 4 6%
Vacation Rental Over Occupancy 4 6%
Operating a Business without a Business License 3 5%
Vacation Rental Spa after 10pm 2 3%
Vacation Rental No In-Person Check-In 2 3%
Vacation Rental Lighting 2 3%
Vacation Rental No Exterior Sign 2 3%
Vacation Rental Advertising without a License 1 2%
Vacation Rental Non-compliance Zoning/Building/Fire Codes 1 2% Vacation Rental Fire Burning in Backyard 0 0%
Vacation Rental Incessant Barking Dog 0 0%
Vacation Rental without a License 0 0%
Vacation Rental Large Gathering 0 0%
Vacation Rental Agent Failure to Respond 0 0%
Total Amount of Service Calls 65 100%
December 2023 Citation Recipients Number % Of Total
Guest 3 75%
Owner 1 25%
Agent 0 0%
Total Citations 4 100%
Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • www.citybigbearlake.com/VacationRenatal December 2023 Disposition of Service Calls Number % Of Total Issued Verbal Warning 29 45%
No Violation Observed by Officer 19 29%
Issued Written Warning 4 6%
Issued Citation 4 6%
Issues Resolved Without Warning 4 6%
No issue/Out of Jurisdiction 3 5%
Referred to outside agency 2 3%
Total Vacation Rental Service Calls 65 100%
Neighborhood Preservation Division
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 Ext. 153 • http://www.citybigbearlake.com/VacationRental 60 5 4

RESIDENT INITIATED SERVICE CALLS CITY INITIATED SERVICE CALLS CITATIONS ISSUED Call Summary
45%
29%
6% 6% 6% 5% 3%
Issued Verbal
Warning
No Violation
Observed by
Officer
Issued Written
Warning
Issued Citation Issues Resolved
Without Warning
No issue/Out of
Jurisdiction
Referred to
outside agency
Disposition of Service Calls

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CITY OF BIG BEAR LAKE
2024 MAYOR/CITY COUNCIL LOCAL, INTERGOVERNMENTAL &

REGIONAL REPRESENTATION LIST
Approved 2-6-2024
Traditionally, after the annual reorganization, the newly appointed Mayor assigns Councilmembers to serve on various committees and regional organizations.

COMMITTEE DELEGATE/ALTERNATE MEETING

DATE/LOCATION COMPENSATION
California Joint Powers
Insurance Authority
Kendi Segovia
Bynette Mote (Alternate)
Annual Meeting

TBD N/A
Big Bear Area
Regional Wastewater
Agency (BBARWA)
Rick Herrick
Kendi Segovia
4th Wednesday
5 p.m.

BBARWA Administrative
Office
$150/each
approved day
of service
stipend
Big Bear Lake Fire
Authority
All Councilmembers serve
on this Board. Chair and
Chairman are appointed
annually by the Board.

Typically these meetings
are held bimonthly.
$130/per meeting
stipend

(maximum of 4 meetings
per month)
Big Bear Lake Fire
Protection District
All Councilmembers serve
on this Board.

Rick Herrick – Chair
Kendi Segovia – Vice Chair
Typically these meetings
are held 4 times a year.
$100/per
meeting stipend
Big Bear Lake
Successor Agency
Bynette Mote – Chair
Randall Putz – Vice Chair As Needed N/A
League of California
Cities – Desert
Mountain Division
(Any Councilmember can attend
General Membership meetings;
voting delegate required at
applicable meetings)
LCC Policy Committee
(Appointed by the LCC’S Division,
Department, Caucus, or
Presidential Appointment)
Randall Putz
(General Membership
Delegate)
Perri Melnick
(General Membership
Alternate)

Randall Putz
LCC Policy Committee
Friday/Bi-Monthly-varies-as
needed – locations vary
10:00 a.m.

Meet 3 times per year;
locations vary
N/A
N/A

COMMITTEE DELEGATE/ALTERNATE MEETING

DATE/LOCATION COMPENSATION
Mojave Desert
Mountain Integrated
Waste Joint Powers
Authority
Kendi Segovia
Bynette Mote (Alternate)
Quarterly
Victorville, CA
$75/per meeting
stipend
(mileage
reimbursement may
apply)
Mountain Transit Kendi Segovia
Perri Melnick
3rd Wednesday
10:30 a.m.

Locations Vary
$60/ per
meeting
stipend
Nay Foundation Rick Herrick Quarterly/As Needed N/A
San Bernardino County
Transportation
Authority (SBCTA)
Rick Herrick
Randall Putz (Alternate)
Board of Directors Meeting
1st Wednesday
10 a.m.
(committees are appointed by the
President, Executive Director or
by the Board)
General Policy Committee
2nd Wednesday
9 a.m.

Mountain/Desert Committee
3rd Friday
9:30 a.m.
$200/per Board
Meeting stipend
$100/per
Committee
Meeting stipend
$100/per
Committee
Meeting stipend
(mileage
reimbursement may
apply)
San Bernardino County
Solid Waste Advisory
Task Force (SWAT)
Kendi Segovia
Bynette Mote (Alternate)
April/October
San Bernardino, CA N/A
Southern California
Association of
Governments (SCAG)
(SCAG Regional Council and Policy
Committees are made through
SBCOG – San Bernardino County
Council of Governments)
Randall Putz
SCAG Regional Rep
Regional Council
1st Thursday
12:30 p.m.

Energy&Environment
Committee
1st Thursday
9:30 a.m.
$120/stipend for
both meetings as
they fall on the
same day
Or
$60/per meeting
stipend
COUNCIL AD HOC COMMITTEES (Appointed by the Mayor)

COMMITTEE COUNCILMEMBERS MEETING DATE/LOCATION COMPENSATION Audit Committee Randall Putz
Kendi Segovia As Needed N/A
FY Budget Committee Perri Melnick
Kendi Segovia As Needed N/A
Leisure Bear Mobile Home
Park Ad Hoc Committee
Rick Herrick
Kendi Segovia As Needed N/A
Vacation Rental Ordinance
Ad Hoc Committee
Perri Melnick
Randall Putz As Needed N/A
Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER
Service, Quality, Community
DATE: December 19, 2023
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – November 2023

SERVICE DELIVERY
Water services that were provided November 1, 2023 to November 30, 2023:
15,970 Customers provided with water service.
764 Field service calls completed.
0 Main leak repaired.
6 Main leaks year-to-date 2023 15 Main leaks year-to-date 2022 8 Service leak repairs
72 Service leaks year-to-date 2023 53 Service leaks year-to-date 2022

41.40 Million gallons produced by wells.
$809,357 Processed in billings.
8,342 Accounts processed in billings.
3,234 Number of customers on E-bill
100 New Accounts (includes tenant turnover).

3.675 Equivalent Dwelling Units (EDU) added to the water system. $868,455 Total Gross receipts processed.

BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on November 28, 2023:
• The Board adopted Resolution 2023-17 giving the General Manager the authority to avoid legal settlements that do not represent substantial offsets to potential PFAS pollution mediation costs and preserve DWP’s ability to seek actual damages against responsible polluters should PFAS treatment become necessary.
• The Board authorized staff to file a Notice of Completion for the Division Well No. 6 Site Improvements Project with San Bernardino County, naming Tennyson Pipeline Co. as the Contractor. • The Board approved adding one temporary full time Customer Service Representative to the Customer Service Department effective November 29, 2023.

Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER

Service, Quality, Community
DATE: January 23, 2024
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – December 2023

SERVICE DELIVERY
Water services that were provided December 1, 2023 to December 31, 2023:
15,975 Customers provided with water service.
698 Field service calls completed.
0 Main leak repaired.
6 Main leaks year-to-date 2023 16 Main leaks year-to-date 2022 4 Service leak repairs
76 Service leaks year-to-date 2023 55 Service leaks year-to-date 2022

48.28 Million gallons produced by wells.
$814,401 Processed in billings.
8,778 Accounts processed in billings.
3,260 Number of customers on E-bill
51 New Accounts (includes tenant turnover).

3.45 Equivalent Dwelling Units (EDU) added to the water system. $1,008,828 Total Gross receipts processed.

BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on December 19, 2023:
• The Board approved proceeding with USDA funding up to a $12 million dollar loan for the Garstin Water Operations Facilities Project and a total Project budget of $14.6 million. • The Board approve Resolution No. DWP 2023-18 ratifying Amendment No. 2 to the employment agreement with the General Manager and establishing the compensation package effective the first pay period in January of 2024.
• The Board adopted Resolution #2023-20 amending the following policies including the Board’s modifications as discussed: (1) Policy 2018-02 Benefits and Working Conditions for Employees Policy; and (2) Policy 2010-02 Cell Phone and Mobile Device Policy; and adopted Resolution #2023-21 amending the DWP Employee Handbook to reflect the changes to the policies discussed. • The Board adopted the proposed 2024 Board Meeting Schedule.

Visit Big Bear Monthly Report
Summary of Visit Big Bear Board (VBB) Meeting December 14th, 2023

1.The VBB Board (BoD) interviewed potential candidates for the (one) available traditional lodging seat.

Having previously vetted the applicants, the BoD conducted public interviews of the two candidates:

1. D. Edward Lane of Black Forest Lodge

2. Frank Caruso of Sessions Retreat
• The BoD appointed Frank Caruso, Sessions Retreat to the Board of Directors of VBB and the VBB Events Committee.

2.CEO Travis Scott presented a request for funding in the amount of $25,000 to attend IPW, the largest media/trade events in the US. The show is May 3-7 in Los Angeles and in partnership with Discover Inland Empire and Visit California, VBB will present to hundreds of media and trade participants. • The BoD approved the request of funding and participation in IPW for 2024.

3. The BoD approved the upcoming meetings:
• Events Committee – 1/11/24, 10 AM – 12 PM
• Marketing Committee – 1/18/24, 11 AM
• Board of Directors – 1/25/24, 8 AM

4.The BoD when into closed session with new CEO, Travis Scott to discuss and align the CEO and Organizational goals for the upcoming year.
• The BoD and CEO will continue the conversation and planning of goals in the 1/25/24 BoD meeting, in closed session.
• The BoD appointed CEO, Travis Scott as the Board Secretary.

For more information on Visit Big Bear Public Meetings, please visit the following website:
https://www.bigbear.com/about/about-visit-big-bear/public-meetings/ For more information on Visit Big Bear, please visit the following website:
https://www.bigbear.com/
Visit Big Bear Monthly Report
The VBB Board of Directors (BoD) met on January 25th and approved the following initiatives:

1. The board accepted a presentation by Beth Wheat of The Big Bear Theatre project – requesting a loan of up to $45,500 to fund the first performance of the 2024 Big Bear Theatre season.
• The BoD approved the CEO moving forward with a loan for the first performance, pending outcome from an ad hoc committee discussion. The ad hoc agreed that funding the first performance was approved. Contract and terms to be agreed upon between VBB CEO and BBTP.

2. The board reviewed a presentation by the VBB marketing team with a recommendation to approve the funding for a Winter/Early Spring Content Collection & Photo Shoot (to be used for all marketing outlets). Total ask: $99,477.18 all-inclusive for 3-day shoot. • The BoD approved the full recommended spend of $99,477.18.

3. The team presented future meeting dates to the BoD. Presetting agreed upon meeting dates will allow the team to move forward in development of the annual Strategic Marketing Plan and the Annual Budget for FY 24/25. The BoD also approved the date of the Annual Meeting in April, allowing the team to move forward with planning the organization’s annual meeting.
• The BoD approved the following dates & times:
o Marketing & Events Committee:
 Events: 2/15/24 9AM
 Marketing: 2/15/24 11AM
o BoD:
 February 22 & March 28, 2024 @ 8AM
 ANNUAL MEETING: April 25, 2024 – Details TBD

4. The BoD reviewed signors on the BBLRA bank accounts. • Approved an update of signature cards to remove the former CEO and Board members and include the following signors.
o Loren Hafen
o Christie Brewster
o Nick Lanza (already signor)
o Travis Scott

5. In Closed Session the BoD continued to work with the CEO on goals for performance evaluation for the upcoming FY 24/25.

Big Bear Lake City CouncilFebruary 14, 2024

Big Bear Lake City Council
February 14, 2024