Agenda packet — Big Bear Lake City Council, June 12, 2024 (part 2 of 2)

CITY OF BIG BEAR LAKE

DEPARTMENT OF WATER & POWER

BUDGET AND WORK PLAN
FISCAL YEAR ENDING JUNE 30, 2025

DEPARTMENT OF WATER & POWER
Item 1.7
Attachment 3
Fiscal Year 2025 Budget

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City of Big Bear Lake, Department of Water and Power Board of Commissioners (Left to Right):

Bob Tarras, Chair; Barbara Willey, Vice Chair; Craig Hjorth, Treasurer, Jim Smith, Commissioner, and Joe Cylwik, Commissioner
DWP General Manager
Reginald A. Lamson
Fiscal Year 2025 Budget
Table of Contents

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Page
General Manager’s Budget Message...........................................................................................4 Organizational Chart...................................................................................................................5 Departmental Structure Chart.....................................................................................................6 Summary Budget.........................................................................................................................7 Revenues......................................................................................................................................8 Personnel Expenses...................................................................................................................10 Operating Expenses – Administration Department...................................................................11 Operating Expenses – Water Operations Department...............................................................13 Operating Expenses – Water Production Department...............................................................14 Operating Expenses – Transmission and Distribution Department..........................................15 Operating Expenses – Field Services Department...................................................................16 Operating Expenses – Accounting Department........................................................................17 Operating Expenses – Conservation Department......................................................................18 Operating Expenses – Customer Service Department...............................................................19 Debt Service..............................................................................................................................20 Capital Improvement Program (CIP)........................................................................................21 Capital Machinery & Equipment Plan (CME)..........................................................................26 Financial Reserves.....................................................................................................................28 Fiscal Year 2025 Budget
General Manager’s Budget Message

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Honorable Chairman, Vice-Chairwoman, Commissioners, and customers, I am pleased to present the fiscal year 2025 annual budget for the City of Big Bear Lake, Department of Water and Power. The annual budget provides not only the fiscal mechanism to carry out DWP’s work for our customers but provides a road map as we plan future system enhancements and continue to improve the overall water system while conserving Big Bear’s limited groundwater supply.

In fiscal year 2024 DWP budgeted $9,137,200 for operations and $13,539,500 in capital improvements. Fiscal 2024 year-end expenses are expected to come in at $8,746,600 while revenues are expected to come in $477,000 higher than projected (excluding capital grants) representing an expected $867,600 surplus that will carry forward into beginning reserve balances for the fiscal 2025 budget.

During fiscal year 2024 we completed three major pipeline projects and replaced the Grout Creek Crossing mainline into Fawnskin adding and replacing roughly 6,500 and 6,800 linear feet of eight and twelve inch mainlines respectively. Additionally, drilling was completed on the Division Well No. 9 project adding a new 700 gallon per minute well to DWP’s production capabilities. Design work was completed for the Wolf Reservoir & Booster, Pontel Hydropneumatic Tank and nearly completed on the Garstin Operations Facility projects. In all, over $7.7 million in capital improvements were completed increasing DWP’s capital improvements to over $57 million since my appointment in fiscal 2012.

In addition to the significant amount of capital improvements completed in fiscal 2024, DWP was able to complete a comprehensive administrative fee study, implement comprehensive risk management policies, applied for two grants, installed 20 new service connections, and replaced 225 meters, while providing high quality clean drinking water and excellent customer service to DWP customers.

The fiscal 2025 Budget includes appropriations for four capital improvement projects the Division 9 Well, Wolf Reservoir and Booster replacement, Pontel Hydropneumatic System, and Garstin Operations Facility projects. The Division 9 Well and Wolf projects are partially funded by two grants from the United States Bureau of Reclamation (the USBR) in the amount of $2.1 million.

The design work is complete for the Wolf projects and construction is expected to begin June/July 2024. The USBR also provided a $100,000 grant for the Pontel Hydropneumatic System to improve pressure to customers served from the Pontel Reservoir. This project has been designed and the tank is being fabricated.

The 2025 budget anticipates overall deficit funding of $859,600 to complete capital improvements.

Excluding capital improvement, revenues exceed appropriations by $2,589,100. DWP will be entering year two of the current rate study and the included appropriations are consistent with the anticipated use of rate payer’s funds in that study. The included appropriations leave sufficient cash reserves to meet DWP’s financial reserve policy requirements.

DWP staff and I believe the 2025 budget will allow us to continue to provide the high level of service the Board of Commissioners and customers of DWP have come to expect and we look forward to another year of service to our community.

Respectfully Submitted
Reggie Lamson, General Manager
Fiscal Year 2025 Budget
Organizational Chart

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39 Full Time Equivalent Employees
Fiscal Year 2025 Budget
Departmental Structure Chart

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Administration
- General Manager
- Board Secretary
- Chief Financial Officer
- District Engineer
- Human Resources Manager
- Water Superintendent
Operations Departments
Water Superintendent
Water Operations
-Water Operations Technician
- Purchaser/Construction Observer (2)
Water Production
- Water Production Supervisor
- Water Production Technicians (4)
Transmission & Distribution
- Water Distribution Supervisor
- Utility Technicians (6)
Field Services
- Customer Field Supervisor
-Water Meter Technicians (5)
Support Departments
Chief Financial Officer
Accounting
- Accountng Supervisor
- Accountant/Accounting Technician
- Accounting Technician
Conservation
- Conservation Supervisor
- Conservation Technician
Customer Service
- Customer Service Supervisor
- Customer Service Representatives (4)
Fiscal Year 2025 Budget
Summary Budget

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The fiscal 2025 budget anticipates spending $463,200 more than DWP is expected to earn from revenues. Capital Improvement Program (CIP) appropriations are significantly less for fiscal 2025 since no pipeline improvements are planned and significant CIP costs are expected in the subsequent two fiscal years for the construction of the Garstin Water Operations Facility.

Excluding capital items, revenues exceed appropriations by $2,985,500.

Detailed breakdowns and commentary for each budget area are provided in the following budget pages.

Description 2023 Actual 2024 Budgted
2024
Expected
2025
Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Revenues
Operating 10,080,400 $ 10,518,100 $ 10,851,000 $ 11,156,200 $ 305,200 $ 3% Non-Operating 431,700 400,300 435,000 352,700 (82,300) (19%) Contributed Capital 919,700 2,446,600 1,834,700 1,971,300 136,600 7% 13,365,000 11,431,800 13,120,700 13,480,200 359,500
Appropriations
Personnel Expenses 5,961,700 5,749,800 5,890,200 6,476,500 586,300 10% Operating Expenses
Administration 983,900 1,063,200 957,700 1,052,700 95,000 10% Water Operations 420,200 334,600 451,500 432,100 (19,400) (4%) Water Production 985,000 797,500 705,100 895,100 190,000 27% Transmission & Distribution 308,100 224,300 291,100 316,400 25,300 9% Field Services 71,800 44,600 69,000 226,300 157,300 - 228% Accounting 188,000 143,100 175,800 188,700 12,900 7%
Conservation 118,100 81,000 102,000 120,000 18,000 18%
Customer Service 100,400 104,800 104,200 108,700 4,500 4% Operating Expenses Total 2,793,100 3,175,500 2,856,400 3,340,000 483,600 Debt Service 1,059,700 1,068,100 1,059,700 1,058,700 (1,000) (0%) Contributions to Other Govs. 15,300 99,000 15,300 15,900 600 4% Capital Improvement Program 13,485,600 3,235,100 7,783,700 3,370,500 (4,413,200) (57%) Capital Machinery & Equipment 53,900 437,100 56,900 78,200 21,300 37% Total Appropriations 23,751,700 13,382,200 17,662,200 14,339,800 (3,322,400) Fiscal Year 2025 Budget
Revenues

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Detailed Revenue Projections
Water Sales
In fiscal 2023, DWP adopted a 5-year rate structure commencing July 1, 2023. The adopted rate structure authorized an increase in water rates of up to 4% for fiscal 2025. Projected water sales revenues presume water consumption will remain consistent with fiscal 2024 and incorporate the full 4% rate increase.

Administrative Fees
The DWP Board of Directors adopted a comprehensive administrative fee schedule effective July 1, 2024. Administrative fees are cost recovery based and include capacity fees charged to new development to cover allocated shares of infrastructure costs, connection fees which are for new meter installations, meter size increases and relocations and miscellaneous charges such as returned check fees. The largest component of these revenues is capacity charges which are projected, based on a 5-year average calculation, to be $750,000. Capacity charges are categorized as contributed capital in DWP’s financial statements. Remaining fees are projected based on shorter term historical average calculations.

Standby Fees
Upon the recommendation of the DWP Board of Directors in fiscal 2024, the Big Bear Lake City Council adopted a resolution to authorize a Water Standby Charge of $53. Water Standby Charges are charged for parcels of land that do not have water service but do have access to DWP water lines. Each parcel under one acre is charged one Standby charge and any parcel that exceeds an acre is charged an additional Standby charge for each 75 feet of frontage with access to DWP water lines.

Use of Property
Use of property revenues consist principally of interest earnings on DWP investments and a Verizon cell tower site lease. Interest earned on investments is expected to be $250,000 for fiscal 2024 and is projected to be $200,000 for fiscal 2025. This decrease is based on expected lower average cash balances in fiscal year 2025 with the expectation that earnings will remain consistent. Cell tower lease payment is budgeted at $30,700 which includes a contractual inflation adjustment.

Revenue Source 2023 Actual 2024 Budgted 2024 Expected 2025 Projected $ Increase/
(Decrease)
% Increase/
(Decrease)
Water Sales 9,808,000 $ 10,308,100 $ 10,496,400 $ 10,916,200 $ 419,800 $ 4% Administrative Fees 1,147,900 946,700 1,076,000 960,000 (116,000) (11%) Standby Fees 116,700 123,400 123,400 122,000 (1,400) (1%) Use of Property 287,100 245,000 279,800 230,700 (49,100) (18%) Other Revenue 44,400 10,000 134,600 30,000 (104,600) (78%) Grants 27,700 1,731,800 1,010,500 1,221,300 210,800 21% Total 11,431,800 $ 13,365,000 $ 13,120,700 $ 13,480,200 $ 359,500 $ 3% Fiscal Year 2025 Budget
Revenues

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Other Revenues
Any revenue that is received but not otherwise categorized as a known reoccurring revenue stream is included in other revenue. Usually, minimal revenues are received in this category. For fiscal 2024 the larger than usual expected balance reflects a reimbursement payment from the City of Big Bear Lake for a joint pipeline paving/project. This is not expected to reoccur in fiscal 2025.

Grants
Grants are categorized as two separate types of revenues. Operating grants are used to fund any non-capital expense. In fiscal 2024 DWP exhausted operating grants received for water conservation efforts. Capital grants are used to fund capital projects and are reported as contributed capital in DWP’s financial statements. DWP currently has three approved capital grants, one for $100,000 for the Pontel Hydropneumatic Tank Project (R23-002). $50,000 of the grant is expected to be expensed in fiscal year 2024 and the remaining $50,000 of the grant is expected in fiscal year 2025. The second grant is for the Wolf Reservoir & Booster Projects (R-23- 001 & B-23-001). Revenues in the amount of $671,300 are projected for fiscal year 2025. The third grant is for the Division Well No. 9 (W-23-002) Project. Revenues in the amount of $500,000 for the full grant amount are expected in fiscal year 2025.

Fiscal Year 2025 Budget
Personnel Expenses

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The personnel budget for 2025 represents a $586,300 or 10% increase from the prior year. The budgeted amounts include an anticipated COLA adjustment of 3%, health insurance increases of 5% and anticipated performance-based increases within approved salary schedules. 2025 Proposed Positions
2024
Expected
FTE
Count
Annual Gross
Salary
Insurance
Benefits
Pension
Benefits Total
$ Increase/
(Decrease)
% Increase/
(Decrease)
Administration
Board of Directors $ 200 30,500 $ - $ 30,700 $
Chief Financial Officer 1 220,500 15,800 68,000 304,300 District Engineer 1 195,000 15,800 57,000 267,800
General Manager 1 250,100 30,500 97,500 378,100
Human Resources Administrator 1 125,000 7,900 38,500 171,400 Management Analyst / Board Secretary 1 125,000 1,800 38,500 165,300 72,000 946,100 299,500 1,317,600
PR Tax, Other Benefit Provisions 30,500
$ 1,058,800 289,300 1,348,100 $ 27%
Water Operations
Purchaser/Construction Observer (Sr.) 2 202,700 49,100 52,800 304,600 Utility Data Specialist (I,II,Sr.) 1 88,200 7,200 27,200 122,600 Water Operations Tech (Sr.) 1 100,100 25,500 36,000 161,600 Water Superintendent 1 197,700 500 71,100 269,300
82,300 588,700 187,100 858,100
PR Tax, Overtime, Other Benefit Provisions 43,900
742,200 159,800 902,000 22%
Water Production
Water Production Supervisor 1 158,000 1,800 56,900 216,700 Water Production Technicians (I,II,III) 4 360,300 74,500 115,700 550,500 76,300 518,300 172,600 767,200
PR Tax, Overtime, Other Benefit Provisions 56,800
666,800 157,200 824,000 24%
Transmission and Distribution
Utility Technician (I,II,Sr) 6 491,900 77,600 156,300 725,800 Water Distribution Supervisor 1 131,200 27,300 47,200 205,700 104,900 623,100 203,500 931,500
PR Tax, Overtime, Other Benefit Provisions 92,300
1,007,900 15,900 1,023,800 2%
Field Services
Customer Field Service Supervisor 1 145,100 15,100 52,200 212,400 Water Meter Technicians (I,II) 5 389,800 68,300 133,200 591,300 83,400 534,900 185,400 803,700
PR Tax, Overtime, Other Benefit Provisions 59,300
945,300 (82,300) 863,000 (9%)
Accounting
Accounting Supervisor 1 116,300 16,600 35,800 168,700
Accountant/Accounting Specialist (I/II) 1 92,900 7,200 28,600 128,700 Accounting Assistant (I/II) 1 78,200 12,700 24,100 115,000 Utility Billing Specialist (I/II) 1 95,300 13,100 29,300 137,700 49,600 382,700 117,800 550,100
PR Tax, Other Benefit Provisions 13,400
557,200 6,300 563,500 1%
Conservation
Water Conservation/Communications Supervisor 1 125,10 28,600 0 38,500 192,200 Water Conservation Specialist (I,II) 1 62,700 17,400 22,600 102,700 46,000 187,800 61,100 294,900
PR Tax, Overtime, Other Benefit Provisions 8,600
270,700 32,800 303,500 12%
Customer Service
Customer Service Supervisor 1 161,800 1,800 58,200 221,800 Customer Service Rep (I,II,Sr) 4 282,400 41,100 87,000 410,500 42,900 444,200 145,200 632,300
PR Tax, Overtime, Other Benefit Provisions 16,300
641,300 7,300 648,600 1%
Total Personnel Budget 5,890,200 $ 39 4,225,800 $ 557,400 $ 1,372,200 $ 6,476,500 $ 586,300 $ 10% 2025 Approved
Fiscal Year 2025 Budget
Operating Expenses – Administration Department

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Department Staffing: Department Head – Reggie Lamson, General Manager Summary Department Budget
Department Responsibilities
The Administration Department is responsible for organization-wide oversight and coordinating strategic goals across operations and support departments. Below is a summary of department responsibilities:

1. Strategic planning for water system improvements.

2. Annual budget preparation and administration.

3. Funding and other studies leading to the preparation of strategic planning documents.

4. Engineering functions including coordination and review of project designs prepared by contract consulting services.

5. Provides human resources for all DWP staff including recruitment and personnel file management.

6. Oversees organization wide compliance with DWP policies.

7. Aids and supports the Board of Commissioners with document retention, meeting publications and agenda prep.

Detailed Departmental Operations Budget
Table continues on next page.
2025 Approved Positions Count
General Manager 1
Chief Financial Officer 1
District Engineer 1
Human Resources Administrator 1
Management Analyst / Board Secretary 1
5 Description 2023 Actual 2024 Expected 2025 Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Personnel 1,233,000 $ 1,058,800 $ 1,348,100 $ 289,300 $ 27% Operations 1,063,200 957,700 1,052,700 95,000 10%
$ 2,016,500 2,296,200 $ 2,400,800 $ 384,300 $ 19%
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Office Supplies 11,600 $ 15,300 $ 15,200 $ 15,700 $ 500 $ 3% Maintenance Buildings/Grounds 25,500 24,100 24,000 30,800 6,800 28% Maintenance - Equipment 2,700 5,100 5,000 5,200 200 4%
Maintenance-Hardware/Software 35,000 37,300 37,300 40,000 2,700 7% Computer Equipment / Software (39,800) 20,100 20,300 58,300 38,000 187% Postage Charges 21,200 12,600 14,000 14,000 - 0%
Utilities - Gas 17,100 15,000 15,000 15,000 - 0%
Fiscal Year 2025 Budget
Operating Expenses – Administration Department

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Overall department expenses are not expected to change significantly from fiscal 2024. The 10% overall increase is largely due to expected cost increases. Contractual Services includes maintenance costs for the Garstin Operations Facilities which anticipates increased janitorial costs under a new RFP that will specify increased cleaning activities. The largest component of expected increases is in software maintenance agreements. DWP has upgraded or migrated several programs from onsite to cloud-based subscription services as the software industry moves to a cloud-based software-as-a-service business model to enhance functionality and security. Education and training costs include additional identified training that staff should attend in their respective areas. This category anticipates expanded Laserfiche training and adds specific training on the advanced meter infrastructure (AMI) systems DWP deploys.

During the budget process, expense accounts were analyzed for relevancy in relation to the budget and accounting needs. Six accounts were identified that were redundant or insignificant.

These accounts have been deactivated; however, actual costs were posted to these accounts in past years. To account for these charges, the special department expense category, usually used for items not significant enough to warrant their own account number, was increased.

Continued from Previous Page
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Utilities - Electric 20,400 18,000 28,600 28,600 - 0%
Contractual Services 20,200 27,100 30,200 35,000 4,800 16% Bank Charges and Misc Fees 21,500 30,000 22,000 22,000 - 0% Medical Exams 2,600 - 1,000 1,000 - 0%
Clothing And Personal Equipt 900 3,700 3,700 3,800 100 3% Rents And Leases - Equipment 13,700 18,400 18,400 18,400 - 0% Insurance 387,100 477,600 387,100 387,100 - 0%
Professional Services 95,700 162,300 68,500 68,500 - 0% Professional Services - Personnel & Safety 97,100 16,700 26,000 28,000 2,000 8% Professional Services - Data/Internet 86,300 51,000 96,300 100,400 4,100 4% Professional Services - Audit 6,000 12,500 12,500 12,500 - 0% Professional Services - Legal 77,400 30,000 30,000 32,000 2,000 7% Interest Expense - Office Equip Leases 8,200 - 2,000 1,900 (100) (5%) Advertising 4,600 4,900 4,600 5,600 1,000 22%
Telephone 16,600 16,100 18,000 20,200 2,200 12%
Education / Training 1,600 33,700 33,600 49,900 16,300 49% Memberships, Dues, Subscriptions 12,100 12,500 12,400 12,800 400 3% Special Dept Expense 30,200 27,600 32,000 46,000 14,000 44% $ 983,900 1,063,200 $ 957,700 $ 1,052,700 $ 95,000 $ 10% Fiscal Year 2025 Budget
Operating Expenses – Water Operations Department

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Department Staffing: Department Head - Danny Ent, Water Superintendent Summary Department Budget
Department Responsibilities
The Water Operations Department supports field operations as summarized below:

1. Work with the Administrative Services Department for capital planning and budgeting.

2. Provides DWP field observation services for capital improvements.

3. Manages DWP’s inventory system and purchases inventory based on department needs and for maintenance and capital projects.

4. Inputs and maintains water distribution asset location data within ArcGIS.

5. Compiles utility data for state required reporting.

Detailed Departmental Operations Budget
The department anticipates a minor overall decrease of 4%. While fuel costs are expected to increase, vehicle repairs and maintenance which have been higher than expected in fiscal 2024 are expected to decrease in fiscal 2025.
2025 Approved Positions Count
Purchaser/Construction Observer(Sr.) 2
Utility Data Specialist (I,II,Sr.) 1
Water Operations Tech (Sr.) 1
Water Superintendent 1
5 Description 2023 Actual 2024 Expected 2025 Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Personnel 672,300 $ 742,200 $ 902,000 $ 159,800 $ 22%
Operations 334,600 451,500 432,100 (19,400) (4%)
$ 1,193,700 1,006,900 $ 1,334,100 $ 140,400 $ 12%
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Office Supplies $ 1,200 800 $ 1,200 $ 1,200 $ - $ 0%
Safety Supplies 7,000 12,000 12,000 14,000 2,000 17%
Small Tools 26,600 22,600 26,600 27,500 900 3%
Maintenance-Hardware/Software 31,300 41,800 43,000 43,700 700 2% Vehicle Maintenance 35,000 40,000 64,600 45,000 (19,600) (30%) Computer Equipment / Software 4,500 8,800 8,800 8,800 - 0% Communications - Radio 2,200 8,500 8,500 8,500 - 0%
Medical Exams 2,200 700 2,200 2,200 - 0%
Clothing And Personal Equipt 6,100 11,400 11,400 11,400 - 0% Laundry 19,800 18,400 21,000 21,000 - 0%
Automotive Expense 37,800 34,100 45,000 35,000 (10,000) (22%) Fuel 86,000 78,400 80,000 86,000 6,000 8%
Licenses & Permits 77,900 73,600 73,600 75,500 1,900 3% Accidents/Damages 4,900 7,600 12,000 8,000 (4,000) (33%) Telephone 8,400 3,400 3,400 3,800 400 12%
Education / Training 3,600 38,200 38,200 38,600 400 1%
Special Dept Expense - - - 1,900 1,900 100%
$ 420,200 334,600 $ 451,500 $ 432,100 $ (19,400) $ (4%) Fiscal Year 2025 Budget
Operating Expenses - Water Production Department

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Department Staffing: Department Head - Jason Hall, Supervisor Summary Department Budget
Department Responsibilities
The Water Production Department is responsible for the quantity and quality of DWP’s potable water supply. Below is a summary of the Department’s responsibilities:

1. Daily, weekly, monthly, and annual water quality sampling and regulatory reporting.

2. Continuous maintenance and servicing of reservoir and well site facilities.

3. Groundwater monitoring throughout the valley submitting data to other agencies.

4. Monitoring and adjusting system-wide well pumping and reservoir levels.

5. Maintain the Division & Garstin Solar Fields selectively running wells to maximize benefits.

Detailed Departmental Operations Budget
Electricity costs were down significantly in fiscal 2024 because of increased slant (gravity fed) well production, but normal pumping levels are expected for fiscal 2025. Maintenance costs are budgeted based on standard expectations. The budget for wells reflects the replacement of two pump motors. Water treatment cost increases reflect two new water analyzers. Professional services primarily reflect laboratory sample testing. 2024 expected professional services amounts reflect one-time costs for Unregulated Contaminant Monitoring Rule testing require by the EPA, these costs are not expected in fiscal 2025.
2025 Approved Positions Count
Water Production Supervisor 1
Water Production Technicians (I,II,III) 4
5 Description 2023 Actual 2024 Expected 2025 Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Personnel 638,700 $ 666,800 $ 824,000 $ 157,200 $ 24%
Operations 797,500 705,100 895,100 190,000 27%
$ 1,371,900 1,436,200 $ 1,719,100 $ 347,200 $ 25%
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Chemicals/Filter Material 22,200 $ 28,900 $ 28,900 $ 33,900 $ 5,000 $ 17% Utilities - Gas 14,500 1,500 1,500 1,600 100 7%
Utilities - Electric 503,300 562,200 350,000 510,000 160,000 46% Maintenance - Pump Equip 8,000 74,100 65,000 65,000 - 0% Maintenance - Pressure Valves 23,800 48,100 36,000 39,200 3,200 9% Maintenance - Wells 164,200 125,800 75,000 120,000 45,000 60% Maintenance - Reservoirs - 5,000 5,000 5,000 - 0%
Maintenance - Telemetry 14,300 22,200 35,000 28,500 (6,500) (19%) Maintenance - Water Treatment 9,900 14,900 14,800 34,700 19,900 134% Computer Equipment / Software 4,500 6,400 6,000 6,000 - 0% Licenses & Permits 1,900 2,200 2,200 2,300 100 5%
Rent/Lease Expense 16,000 16,200 16,500 16,500 - 0%
Professional Services 23,900 60,400 65,000 27,800 (37,200) (57%) Telephone 4,100 4,000 4,200 4,600 400 10%
$ 985,000 797,500 $ 705,100 $ 895,100 $ 190,000 $ 27%
Fiscal Year 2025 Budget
Operating Expenses – Transmission & Distribution Dept.

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Department Staffing: Department Head - Jason Beck, Supervisor Summary Department Budget
Department Responsibilities
The Transmission and Distribution Department is responsible for maintaining the distribution system consisting primarily of water transmission pipes. Below is a summary of the Department’s responsibilities:

1. Install, replace, or repair mainlines throughout the distribution system.

2. Work with the Customer Service Department to handle customer requests regarding new water service installations.

3. Assist other field departments with facility maintenance and snow removal.

Detailed Departmental Operations Budget
The Department expects an overall increase in the costs of materials for service line installation and to spend additional time performing mainline maintenance in fiscal 2025. DWP is not expecting a major pipeline replacement project in fiscal 2025 which will result in additional DWP staff available for routine maintenance activities.
2025 Approved Positions Count
Water Distribution Supervisor 1
Utility Technician (I,II,Sr) 6
7 Description 2023 Actual 2024 Expected 2025 Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Personnel 861,700 $ 1,007,900 $ 1,023,800 $ 15,900 $ 2% Operations 224,300 291,100 316,400 25,300 9%
$ 1,299,000 1,086,000 $ 1,340,200 $ 41,200 $ 3%
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Basic Materials 72,200 $ 154,100 $ 100,000 $ 125,000 $ 25,000 $ 25% Maintenance - Hydrants 10,100 14,500 17,400 17,400 - 0% Maintenance - Mains & Services 137,500 110,800 145,000 155,000 10,000 7% Computer Equipment / Software 2,500 6,800 6,800 6,800 - 0% Telephone 1,900 1,800 1,900 2,200 300 16%
Special Dept Expense 200 20,000 20,000 10,000 (10,000) (50%) $ 308,100 224,300 $ 291,100 $ 316,400 $ 25,300 $ 9%
Fiscal Year 2025 Budget
Operating Expenses – Field Services Department

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Department Staffing: Department Head – John Gross, Supervisor Summary Department Budget
Department Responsibilities
The Field Services Department responds to customer calls in the field and maintains all DWP customer meters. Below is a summary of the Department’s responsibilities:

1. Work with the customer service department to investigate and resolve customer calls regarding leaks and tag/lock off customers for non-payment.

2. Assist the accounting department with verifying meter reads for billing.

3. Replace outdated meters to improve water meter radio communication signals.

Detailed Departmental Operations Budget
DWP initially started replacing meters with AMI infrastructure in fiscal 2014. These meters had a ten-year battery life, and the first round of replacements will commence in fiscal 2025.

Anticipated meter replacements represent almost the entire 228% increase shown in Maintenance - Meters.
2025 Approved Positions Count
Customer Field Service Supervisor 1
Water Meter Technicians (I,II) 5
6 Description 2023 Actual 2024 Expected 2025 Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Personnel 956,900 $ 945,300 $ 863,000 $ (82,300) $ (9%) Operations 44,600 69,000 226,300 157,300 228%
$ 1,014,300 1,001,500 $ 1,089,300 $ 75,000 $ 7%
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Maintenance - Meters 4,800 $ 24,900 $ 25,700 $ 181,300 $ 155,600 $ 605% Maintenance-Hardware/Software 31,100 32,500 32,500 34,000 1,500 5% Computer Equipment / Software 4,100 9,600 6,000 6,000 - 0% Telephone 4,800 4,600 4,800 5,000 200 4%
$ 71,800 44,600 $ 69,000 $ 226,300 $ 157,300 $ 228%
Fiscal Year 2025 Budget
Operating Expenses – Accounting Department

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Department Staffing: Department Head - Kim Hauer, Supervisor Summary Department Budget
Department Responsibilities
The Accounting Department is responsible for all general accounting, utility billing, treasury management and debt service functions. Below is a summary of the Department’s responsibilities:

1. Processes bi-weekly payroll and manages the payroll system to ensure employee wages are calculated correctly and tax related withholdings reports are filed.

2. Generates all billings sent to DWP customers and provides data for monthly and annual reports to regulators.

3. Handles all AP functions including incoming invoices from vendors, processes vendor payments, updates vendor records and monitors purchase orders.

4. Principally responsible for annual audits and debt service compliance reporting.

Detailed Departmental Operations Budget
Department expenses are largely affected by credit card processing fees and bill printing costs.

In fiscal 2024, processing fees paid by DWP under a discounted utility cost structure increased significantly. This led to an increase in the 2024 fiscal budget. The full effect of these cost increases was not experienced in fiscal 2024 but is expected in fiscal 2025. Utility bill and general printing costs were expected to decrease in 2024 but have not decreased as expected. 2025 Approved Positions Count
Accounting Supervisor 1
Accountant/Accounting Specialist (I/II) 1
Accounting Assistant (I/II) 1
Utility Billing Specialist (I/II) 1
4 Description 2023 Actual 2024 Expected 2025 Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Personnel 536,900 $ 557,200 $ 563,500 $ 6,300 $ 1%
Operations 143,100 175,800 188,700 12,900 7%
$ 733,000 680,000 $ 752,200 $ 19,200 $ 3%
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Bank Charges and Misc Fees 123,300 174,800 160,000 171,000 11,000 7% Contractual Services 3,700 3,900 5,500 5,000 (500) (9%) Telephone 500 - 500 500 - 0%
Printing 8,800 16,100 9,800 12,200 2,400 24%
$ 188,000 143,100 $ 175,800 $ 188,700 $ 12,900 $ 7%
Fiscal Year 2025 Budget
Operating Expenses – Conservation Department

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Department Staffing: Department Head - Bennett Rossell, Supervisor Summary Department Budget
Department Responsibilities
Conservation is responsible for preserving DWP’s available water supply to mitigate drought related shortages. Department responsibilities are summarized below:

1. Monitoring and enforcing compliance with DWP drought prevention, retrofit and conservation regulations as well as crafting policies to prevent water waste.

2. Interacting and assisting customers in conserving water through leak notifications, public outreach programs and public messaging.

3. Provides monthly and annual reports to regulatory and affiliate water organizations.

4. Maintains public messaging through local print and radio awareness campaigns, manages social media and oversees DWP website content.

Detailed Departmental Operations Budget
The Department’s operating budget is expected to increase by 18% when compared to fiscal 2024. These increases are largely due to increases in supply and service costs. The Department has seen an increase in costs for advertising, web site hosting/maintenance (in Special Dept Expense) and printing. Supply costs are expected to increase from 2024 due to the timing of supply purchases.
2025 Approved Positions Count
Water Conservation / Communications Supervisor 1
Water Conservation Specialist (I,II) 1
2 Description 2023 Actual 2024 Expected 2025 Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Personnel 231,200 $ 270,700 $ 303,500 $ 32,800 $ 12%
Operations 81,000 102,000 120,000 18,000 18%
$ 372,700 312,200 $ 423,500 $ 50,800 $ 14%
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Supplies $ 7,100 8,600 $ 3,000 $ 7,000 $ 4,000 $ 133%
Demand Offset Program 28,500 45,600 45,600 45,600 - 0%
Computer Equipment / Software 2,900 5,400 4,500 2,500 (2,000) (44%) Professional Services 400 900 900 900 - 0%
Professional Services - Data/Internet 9,700 10,200 12,500 13,500 1,000 8% Advertising 16,100 15,500 16,100 17,500 1,400 9%
Telephone 1,300 1,200 700 1,300 600 86%
Special Dept Expense 13,900 22,800 12,700 23,000 10,300 81% Printing 8,700 300 6,000 8,700 2,700 45%
$ 118,100 81,000 $ 102,000 $ 120,000 $ 18,000 $ 18%
Fiscal Year 2025 Budget
Operating Expenses – Customer Service Department

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Department Staffing: Department Head - Kelle Barrette, Supervisor Summary Department Budget
Department Responsibilities
The Customer Service Department is responsible for providing customer service to approximately 16,000 water connections. Below is a summary of the Department’s responsibilities:

1. Respond to customer inquiries regarding bill payments, new services, and DWP programs.

2. Work closely with the Field Services Department to coordinate with customers on water leaks, meter read errors and other customer connection issues.

3. Maintains all DWP’s customer accounts and related records retention.

Detailed Departmental Operations Budget
Department operating expenses are expected to increase 4% to maintain existing service levels.

These increases are due to anticipated increases in hardware and software maintenance agreements.
2025 Approved Positions Count
Customer Service Supervisor 1
Customer Service Rep (I,II,Sr) 4
5 Description 2023 Actual 2024 Expected 2025 Approved
$ Increase/
(Decrease)
% Increase/
(Decrease)
Personnel 619,300 $ 641,300 $ 648,600 $ 7,300 $ 1%
Operations 104,800 104,200 108,700 4,500 4%
$ 745,500 724,100 $ 757,300 $ 11,800 $ 2%
Description 2023 Actual 2024 Budgeted 2024 Expected 2025 Approved $ Increase/
(Decrease)
% Increase/
(Decrease)
Maintenance-Hardware/Software 40,200 $ 44,700 $ 44,700 $ 46,700 $ 2,000 $ 4% Computer Equipment / Software 14,000 4,000 3,000 6,000 3,000 100% Contractual Services 3,700 3,900 5,500 5,000 (500) (9%) Postage Charges 46,400 47,200 50,000 50,000 - 0%
Telephone 600 200 500 500 - 0%
Special Department Expense 300 - 500 500 - 0%
$ 100,400 104,800 $ 104,200 $ 108,700 $ 4,500 $ 4%
Fiscal Year 2025 Budget
Debt Service

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DWP has six outstanding debt issuances used to finance infrastructure improvements to DWP’s water systems. Principal payments reduce liabilities and are not considered part of DWP’s expenses. Required interest payments are considered non-operating expenses in DWP’s financial statements. The schedule below shows required payments for fiscal 2024 and 2025:

All debt issues are fixed rate and fully amortized meaning the bi-annual payments account for both principal and interest. As the principal balances are paid down, the amount of interest is slightly less each year while more of the fixed payment is applied to the principal balance.

Increases in principal payments are offset by decreases in interest payments as seen in the debt service detail schedule above. Total payment fluctuations between each year are due to daily interest calculations utilized by the USDA which led to small payment fluctuations year-to-year.

Description
2024
Required
2025
Required
$ Increase/
(Decrease)
% Increase/
(Decrease)
Principal
2010 USDA $ 78,000 76,000 $
2012 USDA 97,000 95,000
2013 USDA 58,000 57,000
2019 USDA 210,300 205,900
IBank Clean Loan 27,900 27,200
CEC Loan 77,300 76,500
Debt Service Principal 537,600 548,500 10,900 2%
Interest
2010 USDA 64,700 66,500
2012 USDA 110,500 113,100
2013 USDA 72,200 73,800
2019 USDA 235,800 240,200
IBank Clean Loan 23,200 24,000
CEC Loan 3,800 4,500
Debt Service Interest 510,200 522,100 (11,900) (2%)
Total Debt Service 1,059,700 $ 1,058,700 $ (1,000) $ (0%) Fiscal Year 2025 Budget
Capital Improvement Program (CIP)

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DWP maintains a comprehensive improvement plan for infrastructure assets. In 2021 DWP adopted its current 10-year water master plan (WMP). The WMP analyzed water system infrastructure needs through 2030. The WMP recommended improvements form the basis of DWP’s CIP. As new needs are identified, projects are added to the CIP.

DWP’s CIP funding for fiscal 2024 and remaining unappropriated project costs are shown below:

Future outflows represent project costs that have not been appropriated or incurred. The outflows for fiscal 2025 represent appropriations for fiscal 2025. Outflows in subsequent fiscal years remain unappropriated. A five-year schedule of projected CIP outflows is shown below:

The fiscal 2025 budget anticipates using cash to construct $3,370,500 worth of improvements.

The remaining $31,713,300 in identified improvements will be funded in subsequent years.

Funding for these improvements comes from a variety of sources in addition to DWP revenues.

Grant funding is not included as a funding source until the grant has been awarded. Projects expected to be funded by applying for grants that have not yet been awarded are reflected in the to be determined (TBD) column. A schedule of expected funding sources is shown below:

Estimated Projected Remaining
Project Outflows Project
Project Costs 2024 Costs
Division Well No. 9 2,359,100 $ 1,115,600 $ 1,243,500 $ Wolf Reservoir 1,304,400 410,000 894,400
Wolf Booster 1,032,600 75,000 957,600
Pontel Hydropneumatic Tank 225,000 50,000 175,000
Knickerbocker Hydropneumatic Tank 225,000 - 225,000
Garstin Operations - Complex 7,250,000 402,500 6,847,500 Garstin Operations - Warehouse 7,250,000 402,500 6,847,500 Sand Canyon Well Structure 1,000,000 - 1,000,000
SCADA System Telemetry Solar 580,000 - 580,000
2027 Mainlines 3,000,000 - 3,000,000
2028 Mainlines 3,000,000 - 3,000,000
2029 Mainlines 3,000,000 - 3,000,000
2030 Mainlines 7,313,300 - 7,313,300
FY 2024 Completed CIP 5,328,100
$ 7,783,700 37,539,400 $ 35,083,800 $
Future 2025 2026 2027 2028 2029 Outflows
Project Outflows Outflows Outflows Outflows Outflows Outflows Thereafter Division Well No. 9 1,243,500 $ 1,243,500 $ - $ - $ - $ - $ - $ Wolf Reservoir 894,400 894,400 - - - - -
Wolf Booster 957,600 957,600 - - - - -
Pontel Hydropneumatic Tank 175,000 175,000 - - - - -
Knickerbocker Hydropneumatic Tank 225,000 - 225,000 - - - - Garstin Operations - Complex 6,847,500 50,000 3,523,750 3,273,750 - - - Garstin Operations - Warehouse 6,847,500 50,000 3,523,750 3,273,750 - - - Sand Canyon Well Structure 1,000,000 - 1,000,000 - - - - SCADA System Telemetry Solar 580,000 - 290,000 290,000 - - - 2027 Mainlines 3,000,000 - - 3,000,000 - - -
2028 Mainlines 3,000,000 - - - 3,000,000 - -
2029 Mainlines 3,000,000 - - - - 3,000,000 -
2030 Mainlines 7,313,300 - - - - - 7,313,300
$ 3,370,500 35,083,800 $ 8,562,500 $ 9,837,500 $ 3,000,000 $ 3,000,000 $ 7,313,300 $ Fiscal Year 2025 Budget
Capital Improvement Program (CIP)

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Fiscal 2025 Budgeted Projects:

Division Well No. 9
This project represents a new well for the Big Bear system. The well drilling phase has been completed and based on production testing the well is expected to produce 700 gallons per minute making it DWP’s highest producing well. The next phase of the project is equipping the well. Well equipment including a pump, telemetry and water treatment equipment will be constructed. A well enclosure facility will also be built to protect the well equipment. DWP has been awarded a federal match grant through the United States Bureau of Reclamation in the amount of $500,000. Project costs of $1,243,500 are budgeted in fiscal year 2025.

Interior and exterior of existing well facility
Project Capacity
Project Budget Water Sales Charges Grants Borrowing TBD W-23-002 Division Well No. 9 2,359,100 $ 1,429,500 $ 929,600 $ 500,000 $ - $ - $ R-23-001 Wolf Reservoir 1,304,400 51,700 252,700 1,000,000 - - B-23-001 Wolf Booster 1,032,600 73,542 359,058 600,000 - - R-23-002 Pontel Hydropneumatic Tank 225,000 125,000 - 100,000 - - R-25-001 Knickerbocker Hydropneumatic Tank 225,000 100,000 - - - 125,000 LI-23-001-01 Garstin Operations - Complex 7,250,000 846,500 1,122,000 - 5,281,500 - LI-23-001-02 Garstin Operations - Warehouse 7,250,00 846,500 0 1,122,000 - 5,281,500 - W-26-01 Sand Canyon Well Structure 1,000,000 - - - - 1,000,000 LI-25-001 SCADA System Telemetry Solar 580,000 - - - - 580,000 ML-27-001 2027 Mainlines 3,000,000 1,710,000 1,290,000 - - - ML-28-001 2028 Mainlines 3,000,000 1,710,000 1,290,000 - - - ML-29-001 2029 Mainlines 3,000,000 1,710,000 1,290,000 - - - ML-30-001 2030 Mainlines 7,313,300 4,168,300 3,145,000 - - - $ 12,771,042 37,539,400 $ 10,800,358 $ 2,200,000 $ 10,563,000 $ 1,705,000 $ Funding Source
Division Well No. 9 Site
Fiscal Year 2025 Budget
Capital Improvement Program (CIP)

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Wolf Reservoir and Booster Replacement Projects
Installed in 1963, the Wolf Reservoir sits eight feet higher than is optimal for inter pressure zone water level balancing. The existing reservoir diameter is 24’ and height is 24’. This geometry does not meet current seismic standards. The replacement project will remove the existing reservoir and onsite booster pump station. The site elevation will be lowered about ten feet and a new tank and booster station will be constructed. The current reservoir has a 100-thousand-gallon capacity. The new reservoir will have capacity of 600-thousand-gallons. The current onsite pumping station is partially below ground which is not optimal for housing the onsite electrical components. The new pumping station will be housed in an above ground enclosed block structure.

Prior to beginning the Reservoir and Booster replacement projects, a portion of the main line between the Wolf and Shuff Reservoirs needed to be replaced. The mainline replacement project replaced 2,300 linear feet of 12-inch and 1,300 linear-feet of 8-inch mainline and was completed on October 11, 2023, at a cost of $1,728,000. Design and initial site prep is ongoing for the reservoir and booster replacement projects.

DWP has been awarded $1,600,000 in grant funding for these projects. The projects are partially complete with $1,150,650 in remaining project costs expected in fiscal 2025. The fiscal 2025 budget anticipates $2,089,900 in additional grant funds in fiscal 2025 for these projects.

Existing Site
Wolf Reservoir and Booster Site
Booster Pump Facilities
Reservoir
Fiscal Year 2025 Budget
Capital Improvement Program (CIP)

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Pontel Hydropneumatic Tank Project
The current system configuration serving water to the Glenwood Dr. neighborhood near DWP’s Pontel Reservoir and Booster site requires constant pumping to supply water to customers.

When a connected customer utilizes water, a booster pump ramps up to provide the water. This is inefficient since the booster pump runs almost continuously. A more efficient configuration is to create a hydropneumatic system with sufficient pressure and water storage to meet normal demand to customers. A hydropneumatic tank serves this purpose. The 1,000 gallon tank has sufficient capacity to meet the average level of demand. Once the tank runs down to a certain level, the booster pump refills the tank. This allows the booster pump to run significantly less frequently leading to energy and maintenance cost savings. Tank fabrication is underway and construction contract documents for building and tank installation are nearly complete. The project site and representative completed hydropneumatic tank are shown below for reference:

Garstin Water Operations Facility Project
The current water operations facility located at 41972 Garstin, City of Big Bear Lake was constructed in the early 1970s and was originally designed as a boat storage facility. After increased facility damage from winter weather conditions and an architectural review that revealed significant structural and seismic deficiencies, DWP’s Board has approved the construction of new structures at the existing location.

The new facilities will consist of an approximately 13,500 square foot, concrete block, single story operations building with solar panels on the roof. A 10,000 square foot, metal, single story warehouse / warm storage building addition to the existing warehouse facilities, a fifteen-vehicle covered parking structure with protected chlorine storage area on one side, solar battery backup and backup generator on the other side, and solar panels on the roof. The new facilities will be constructed in stages and demolition of the existing operations facility building will occur so that DWP does not experience any interruption in services. The equipment parking and materials Pontel Reservoir and
Booster Site
Fiscal Year 2025 Budget
Capital Improvement Program (CIP)

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storage areas will be reconfigured to optimize yard operations and an approximate 1,300 square foot greenhouse and a demonstration garden for drought tolerant landscape will be added.

Architectural elevations and schematics have been completed and the project is expected to go out to bid in the winter of 2024.

Fiscal Year 2025 Budget
Capital Machinery & Equipment Plan (CME)

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DWP capitalizes machinery & equipment costing more than $7,500 rather than expensing the costs in the year they are purchased. Machinery & Equipment below the capitalization threshold is included in departmental operating budgets. DWP maintains an ongoing replacement plan for existing equipment that serves as a basis for the Capital Machinery & Equipment Plan (CME). The CME serves as a road map to capture identified needs some of which will be considered in future budget years. For planning purposes, future budget years are shown to create a comprehensive picture of equipment needs. Only items with costs shown in the FY 2025 column affect FY 2025 budget appropriations. As described in the reserves section of this budget, a separate reserve is maintained to cover the costs of future CME items. The projected reserve balance is $487,500.

Below is a detailed breakdown of DWP’s CME Plan:

Replacements
Equipment designated as (replace) corresponds to equivalent equipment currently in use by DWP that has or will exceed its expected useful life. It is DWP practice to replace older equipment to avoid increasing maintenance costs. Appropriations are provided for a replacement generator in the fiscal 2025 budget. DWP currently maintains and deploys five mobile generators on an as needed basis. Generators are used when power fails at well or booster sites and are considered a critical system component essential to maintaining water availability when power outages occur. DWP’s current mobile generators are serviced annually and are functional; however, they have been in service for around thirty years. Fiscal year 2025 appropriations provide funding to replace the oldest unit.

Mini-excavator
DWP currently operates a single mini-excavator which is used to install service lines and new meters. The mini-excavator is used in-lieu of a larger heavier backhoe. The mini excavator can be pulled by a work truck unlike a backhoe which is pulled by a dump truck. The mini-excavator has provided fuel savings and limited wear and tear on more expensive backhoes. Transmission and Distribution staff believe an additional mini-excavator would be sufficiently utilized to provide additional cost savings. Appropriations for an additional mini-excavator are not included in the FY 2025 budget.

Description Total Costs FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Thereafter Vactor/Pipe Turn Trailer (replace) 89,000 $ - $ 89,000 $ - $ - $ - $ - $ Vactor/Pipe Turn Trailer (replace) 89,000 - - - 89,000 - - 1-ton Flatbed/Plow truck (replace) 120,000 - - - - - 120,000 2-Ton Service Truck (replace) 145,000 - - - - - 145,000 Work Truck - 1/2-Ton Extra Cab (replace) 83,000 - - - - 83,000 - Work Truck - 1/2-Ton Extra Cab (replace) 83,000 - - - - - 83,000 Work truck - 3/4-Ton Extra Cab (replace) 93,000 - - - - 93,000 - Backhoe (replace) 160,000 - - - - 160,000 -
Mobile Generators (replace) 250,000 50,000 50,000 50,000 50,000 50,000 Mini-excavator (new) 84,000 - - - 84,000 - -
Snowmobile and trailer (new) 26,000 - - 26,000 - - -
Site Security Surveillance (new) 423,000 28,200 65,800 94,000 94,000 94,000 47,000 $ 78,200 1,645,000 $ 204,800 $ 170,000 $ 317,000 $ 480,000 $ 395,000 $ Fiscal Year 2025 Budget
Capital Machinery & Equipment Plan (CME)

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Snowmobile
DWP has several remote water tank reservoirs and wells. DWP staff has been evaluating threat potential either from malicious intent or from system component failures. Inaccessibility of remote reservoirs (unpaved access roads) is an identified operational and malicious threat risk.

While current capital requirements preclude budgeting for this item in the current year, it is considered essential and recommended for future purchase.

Site Security Surveillance
As part of DWP’s ongoing system threats and risk assessment, staff identified lag times for physical site observance/surveillance resulting from current physical site visits. Physical site visits are sometimes limited by weather and staffing constraints. To mitigate this identified risk, appropriations for fiscal year 2025 include initial site surveillance cameras at three sites. A limiting factor of onsite surveillance cameras is cellular reception. Staff also evaluated augmenting the inspection process with a DWP operated drone; however, onsite camera systems were deemed more practical provided cellular connectivity is available. Project evaluation will continue and may vary depending on the results of the initial installation.

Fiscal Year 2025 Budget
Financial Reserves

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Cash Balance Reserves
Reserves provide a safeguard against unforeseen problems, such as natural or other disasters, pandemics, economic downturns, and revenue shortfalls. Reserves also provide funding for planned replacement of essential assets. The Reserve Balances are evaluated each year during the budget process and adjusted based on operational costs, capital replacement activities, DWP’s revenue sources, annual budget, and available cash. Projected cash balance reserves are shown below:

Capital Improvement Projects Reserve
Under DWP’s Financial Reserve Policy, a reserve is maintained for anticipated capital improvements. The beginning cash balance assigned for this purpose is $789,200. CIP funding for fiscal 2025 is expected to exceed $3.6 million. All funds in this reserve will be needed to accommodate DWP’s aggressive five-year CIP program. The ending balance in this reserve category is expected to be $0 at year-end fiscal 2025.

Operating Reserve
The total Operations and Maintenance budget for fiscal 2025 is $9,816,500. DWP’s Financial Reserve Policy requires three months of operating expenses, or $2,454,100 be maintained in this reserve. Maintaining this reserve at the policy level will require an increase of $398,300.

Cash Balance 6/30/23 $9,754,100
Add Expected:

Revenues 13,120,700
Less Expected:

Personnel (5,890,200)
Operating (2,856,400)
Debt Service (1,059,700)
Contributions to Other Govs. (15,300)
Capital Improvement Program (7,783,700)
Capital Machinery & Equip. (56,900)
Projected Cash Balance 6/30/24 $5,212,600
Projected FY 2024 Ending Cash Balance
Unreserved
Cash
Capital
Improvement
Projects
Reserve
Operating
Reserves
Vehicle,
Equipment
& Software
Reserves
Short-Lived
Asset
Reserves Total
Beginning Balance 6/30/24 1,693,300 $ 789,200 $ 2,055,800 $ 565,700 $ 108,600 $ 5,212,600 $ Adjustment to 3 months (398,300) - 398,300 - - -
Required contribution (32,400) - - - 32,400 -
Capital Improvement Plan (2,581,300) (789,200) - - - (3,370,500) Capital Machinery & Equip. - - - (78,200) - (78,200)
Well Pump Equipment 80,000 - - - (80,000) -
Revenues 13,480,200 - - - - 13,480,200
Expenses (9,832,400) - - - - (9,832,400)
Debt Repayment (1,058,700) - - - - (1,058,700)
Projected Balance 6/30/25 1,350,400 $ - $ 2,454,100 $ 487,500 $ 61,000 $ 4,353,000 $ Fiscal Year 2025 Budget
Financial Reserves

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Vehicle, Equipment & Software Replacement
The Financial Reserve Policy establishes a reserve for general equipment and software. The purpose of this reserve is to accumulate resources for purchases that will occur at a future date to avoid either not having the funds or creating a budget deficit in the year of purchase.

The beginning reserve balance is $565,700 which more than covers projected equipment needs. The Capital Machinery & Equipment budget is $78,200. The reserve balance is reduced by this budgeted amount.

Short Lived Asset Replacement Reserve
As a condition of USDA financing, DWP is required to maintain a reserve for short-lived assets, such as pumping equipment. The bond conditions require reserve funding of $32,400 annually. DWP budgets for two well pump failures per year estimated to cost $80,000 which are allowed uses of these reserves. Although well pump replacement costs are included in operating maintenance costs, the reserve balance is budgeted to decrease by $80,000 ending at $61,000. If well pump replacements are not necessary the reserve balance will increase by the required funding amount.

Unreserved Cash Balances
The Fiscal 2025 Budget projects a net decrease in unreserved cash of $342,900, which will leave DWP with an unreserved cash balance of $1,350,400.

Net Position
A principal measure of available resources is DWP’s net position. Net position is the measure of DWP’s value at a given point in time when accounting for all liabilities being paid. DWP’s projected net position is shown below:

Net Investment in Capital Assets
Net position in this category represents the value of DWP’s capital assets less any unpaid portions represented by outstanding debt.

Net
investment
in capital
assets
Restricted -
debt
service
Restricted -
capacity
charges Unrestricted Total
Beginning Balance 6/30/24 46,231,100 $ 1,043,000 $ 825,900 $ 1,410,900 $ 49,510,900 $ Capital Improvement Plan 3,370,500 - (825,900) (2,544,600) - Capital Machinery & Equip. 78,200 - (78,200) -
Revenues - - 13,480,200 13,480,200
Expenses - - (9,832,400) (9,832,400)
Depreciation (2,609,000) - 2,609,000 -
Debt service principal 548,500 - (548,500) -
Projected Balance 6/30/25 47,619,300 $ 1,043,000 $ - $ 4,496,400 $ 53,158,700 $ Fiscal Year 2025 Budget
Financial Reserves

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Restricted – Debt Service
Restricted net position represents funds that can only be used for a specific purpose. Under the covenants of DWPs outstanding debt issuances, DWP is required to retain cash balances with a trustee. The reserve balances are set equal approximately one year of debt service at the highest year with no reserve required for the CEC Loan. The funds act as surety for the bond holders in the event of default. Reserve balances will be applied toward the final payment if not used for default.

Restricted - Capacity Charges
Capacity charges are collected from developers for new construction in DWP’s service area.

The charges are based on equivalent dwelling units. These funds are classified as mitigation impact fees and as such are subject to use restrictions. The fees are based on the allocated costs of existing water facilities and costs for future system capacity increase projects. The fees are based on an underlying nexus study conducted in fiscal 2024 for fees effective for fiscal 2025. As fees are collected the restricted balance grows and as applicable projects are completed, project costs reduce the restricted balance.

Unrestricted Net Position
Unrestricted net position is the remaining asset value of the organization. These funds are available to use for any legally allowed purpose at the discretion of the Board of Directors.

This balance does not correspond with available cash balances in that it presumes all liabilities have been paid and all cash collected. Common differences are caused by accounts receivable and payable balances for which DWP is owed or owes and expects to collect or use cash.

BACKGROUND & DISCUSSION
Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, was signed into law in April 2017 to address significant transportation funding shortfalls across the state of California. The legislation established the Road Maintenance and Rehabilitation Account (RMRA) that provides funding to local agencies for essential road maintenance and rehabilitation, safety and other transportation improvements. The City has received these funds annually since 2017 and historically applies them to the Annual Street Rehabilitation Projects. The City’s anticipated RMRA proceeds for FY 2024-25 are $130,715.

The California Transportation Commission (CTC) adopted annual reporting guidelines for SB 1 funding recipients that requires each receiving agency to adopt a resolution, at a public meeting, identifying the projects to be funded with these resources. The adopted project funding list, which is to be submitted by July 1 of each year, shall include a description and location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvements.

The City of Big Bear Lake has budgeted anticipated revenue of $130,715 from the Road Maintenance and Rehabilitation Account (RMRA) for Fiscal Year 2024-25. The City has historically budgeted these funds as a part of the Annual Street Rehabilitation Program which is included, annually, in the adopted Five-Year Capital Improvement Program. For Fiscal Year 2024- 25, the City has adopted the Summit Boulevard Rehabilitation Project with a budget of $2,500,000 including local funds as well as Measure I and RMRA proceeds.

The proposed Summit Boulevard Rehabilitation Project includes the full depth reconstruction of Summit Boulevard from Big Bear Boulevard to the southerly terminus, just to the south of Switzerland Drive. The current Pavement Condition Index (PCI) associated with this roadway section is 32 out of 100, classifying its condition as very poor. The scope of work includes pulverizing and demolishing the existing street, reconstructing the underground drainage infrastructure, constructing an entirely new pavement section and adding a pedestrian sidewalk on the east side of the street. Staff anticipates the City Council’s consideration of an award of construction contract for this project at the City Council meeting on July 10, 2024.

Item 1.8

FISCAL IMPACT
This action is required for the City to receive its annual funding allocation from the Road Maintenance and Rehabilitation Account (RMRA). The anticipated proceeds for Fiscal Year 2024- 25 are approximately $130,715 which are programmed as a part of the $2,500,000 budget for the Summit Boulevard Rehabilitation Project.

ENVIRONMENTAL CONSIDERATIONS
This action does not require any environmental review pursuant to the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Adopting the SB 1 Funded Project List for Fiscal Year 2024-25.

ATTACHMENT

1. Resolution No. 2024- XX
RESOLUTION NO. 2024-XX
RESOLUTION ADOPTING THE SB 1 FUNDED PROJECT LIST
FOR FISCAL YEAR 2024-25
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Big Bear Lake are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Big Bear Lake must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Big Bear Lake, will receive an estimated $130,715 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the 8th year in which the City of Big Bear Lake is receiving SB 1 funding and will enable the City of Big Bear Lake to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Big Bear Lake used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City of Big Bear Lake rehabilitate Summit Boulevard from Big Bear Boulevard to the southerly terminus which has current a Pavement Condition Index (PCI) of 32 out of 100, classifying its condition as very poor and will aid in restoration of similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City of Big Bear Lake’s streets and roads are in an “good” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into an “excellent” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads Item 1.8
Attachment 1
infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake, as follows:

1. The foregoing recitals are true and correct.

2. The following previously proposed and adopted project will utilize Fiscal Year 2024- 25 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City of Big Bear Lake is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: Summit Boulevard Rehabilitation Project
Project Description: The scope of work includes pulverizing and demolishing the existing street, reconstructing the underground drainage infrastructure, constructing an entirely new pavement section and adding a pedestrian sidewalk on the east side of the street.

Project Location: Summit Boulevard from Big Bear Boulevard to the Southerly Terminus
Estimated Project Schedule: Start: (07/24); Completion: (06/25) Estimated Project Useful Life: 20-30 years
PASSED, APPROVED AND ADOPTED this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 12th day of June, 2024 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Katya Meyer, Project Manager
SUBJECT: Resolution Amending the Community Development Block Grant- Coronavirus Project (CDBG-CV) and Authorizing the Execution of a Pass-through Agreement to Bear Valley Meals on Wheels, Inc.

BACKGROUND & DISCUSSION
The U.S. Department of Housing and Urban Development (HUD) received a special Community Development Block Grant (CDBG) allocation, authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) in 2020. The San Bernardino County Community Development and Housing (CDH) manages the CDBG program for HUD in the unincorporated portions of the County and in participating county cities, including the City of Big Bear Lake. The CDBG-CV project must serve low- to moderate- income populations and must be used for responding to or preventing the spread of COVID-19 or other infectious diseases and/or assisting in COVID-related recovery efforts.

During 2020 and 2021, the City submitted several proposals for CDBG-CV projects such as small business relief, COVID-19 testing, and electronic monument sign installation. Due to the grant’s restrictions for implementation and stringent requirements for project qualification, the City was required to amend the project scope several times, and ultimately arrived at funding an infrastructure improvement project to install ADA touchless fixtures at the City Hall public restrooms. Since the inception of the Performing Arts Center Restroom Improvements Project there have been several modifications to the scope of work, which have shifted the available sources of funding from CDBG funds to Measure Y funds due to the restrictive nature of what elements could be funded. The current scope of work for the Performing Arts Center Restroom Improvements Project is outside of the guidelines for the CDBG-CV grant funding, with a focus on aesthetic improvements along with ADA compliance, that would not be eligible for grant reimbursement.

Since City staff determined that CDBG-CV grant funds do not align with the project scope, it was determined that staff would need to find another eligible project that these funds could be expended on. Staff considered other projects that may be eligible for this funding, however because of restrictive guidelines, and needing to assist low-income persons who have been negatively affected by the Coronavirus, staff could not identify a City project that would benefit from this funding.

Given these circumstances and staff’s challenges with identifying an alternative City project, the City was at risk of relinquishing this funding. Alternatively, if a public service group or project, outside of the City, could be identified, the funds could be reallocated to another worthwhile Item 1.9
initiative within the Big Bear Valley.

Staff considered alternative public service projects that could qualify for this funding with ideas such as meal programs for low-income persons, business assistance for businesses which hire lowincome employees, and rent or mortgage relief to low-income persons. Staff reached out to organizations that would qualify for the funding, such as the Bear Valley Parks and Recreation Department that has a Senior Nutrition program, and found that their program was fully funded.

Staff also contacted Bear Valley Meals on Wheels, Inc. to see if they could benefit from the funding, and currently the program is run by donations from the recipients, and other donation sources so City staff found that portions of the program may be funded by the CDBG-CV funding.

Meal delivery services, such as Bear Valley Meals on Wheels, are explicitly identified within the grant guidelines as an approved and appropriate expense for these funds.

Bear Valley Meals on Wheels, Inc. is a non-profit public benefit corporation whose main purpose is to improve nutrition, mental and physical well-being of persons who are confined to their places of residence because of illness or age. The proposed program will provide one meal per day Monday through Friday to low-income elderly or disabled residents who have been affected by COVID-19. Each recipient of the program will be required to fill out a form that asks for income eligibility and hardships faced due to the COVID-19 pandemic. The program anticipates to serve approximately 40 low-income seniors who are affected and qualify.

Funding for the project will begin on July 1, 2024 with all expenses needing to be paid prior to spring 2026. The program will be paid by a reimbursement process, with the Meal on Wheels volunteers documenting eligibility, and submitting monthly reimbursement requests to the City which will then be passed on to the County for reimbursement. A total of $123,292 is eligible for reimbursement through this program.

FISCAL IMPACT
The City’s total allocation for CDBG-CV funding is $123,292. As proposed, this funding would be sub granted to the new recipient and the City would reimburse their expenditures from this allocation on a routine basis.

ENVIRONMENTAL CONSIDERATIONS
This action is not subject to the California Environmental Quality Act (CEQA) as it is not defined as a project pursuant to Section 15378 of the CEQA Implementing Guidelines.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council's Strategic Priority No. 5 as it “protects and preserves the quality of life for the residents”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Amending the Community Development Block Grant- Coronavirus Project (CDBG-CV) and Authorizing the Execution of a Pass-through Agreement to Bear Valley Meals on Wheels, Inc.

ATTACHMENTS

1. Resolution No. 2024- XX

2. Bear Valley Meals on Wheels, Inc. CDBG Application
RESOLUTION NO. 2024-XX
RESOLUTION AMENDING THE COMMUNITY DEVELOPMENT BLOCK GRANTCORONAVIRUS PROJECT (CDBG-CV) AND AUTHORIZING THE EXECUTION OF A PASS-THROUGH AGREEMENT TO BEAR VALLEY MEALS ON WHEELS, INC.

WHEREAS, the U.S. Department of Housing and Urban Development (HUD) received a special CDBG allocation, authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), which was signed by President Trump on March 27, 2020; and WHEREAS, the San Bernardino County (County) Economic Development Agency (EDA) manages the CDBG program for HUD in the unincorporated portions of the County and in participating cities, including the City of Big Bear Lake; and WHEREAS, the City of Big Bear Lake was allocated a total of $123,292 in CDBG-CV funds, for which the City submitted several proposals for CDBG-CV projects such as small business relief, COVID-19 testing, and electronic monument sign installation; and WHEREAS, due to the grant’s restrictions for implementation and stringent requirements for project qualification, the City was required to amend the project scope several times; and WHEREAS, the last project that was slated to be used for CDBG-CV funding was the Installation of ADA Touchless Fixtures at the City Hall Public Restrooms; and WHEREAS, it was determined that CDBG-CV grant funds do not coincide with the project scope for the Performing Arts Center Restroom Improvements Project and the City would need to identify an alternative project within or outside of the City, or be at risk of relinquishing the funding; and,.

WHEREAS, City staff considered what public service projects such as meal programs for lowincome persons, business assistance for businesses which hire low-income employees, and rent or mortgage relief to low-income persons could qualify for this funding; and WHEREAS, Bear Valley Meals on Wheels, Inc. was determined to be a good candidate to receive the CDBG-CV funding, and the proposed program would provide one meal per day Monday through Friday to low-income elderly or disabled residents who have been affected by COVID19; and WHEREAS, meal delivery services, such as those provided by Bear Valley Meals on Wheels, Inc., are explicitly eligible for these funds as outlined within the funding guidelines; and, WHEREAS, funding for the project will begin on July 1, 2024 and will be paid through a reimbursement process, with all expenses needing to be paid prior to spring 2026.

Item 1.9
Attachment 1
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. Staff is authorized to submit a scope amendment to San Bernardino County requesting that the City’s allocation of CDBG-CV funds be reallocated to Bear Valley Meals on Wheels, Inc.

2. The City Manager is authorized to execute a pass-through agreement with Bear Valley Meals on Wheels, Inc. related to this funding in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Big Bear Lake, State of California this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
1 Log Number (Office Use Only)
San Bernardino County
Community Development and Housing
Community Development Block Grant
CDBG-CV1 & CDBG-CV3 Application
The following documents listed below must be submitted in the order listed, please be sure to submit all attachments with your application. Applications must be submitted via email to [email protected] by 4:00 p.m. on _______________. Should you require more space than allowed in any of the text boxes, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Civil Rights Laws Compliance and HUD Good Standing Exhibit 7: Signature and Assurances
Application Checklist (Non-Profits Only)
Maintenance and Operations Agreement (Construction Applications Only)
Supplemental Information Form (Optional)
Item 1.9
Attachment 2
CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
2 Exhibit 1: Organization Information
Organization Name:

Organization Address:

Please choose one
Participating City Non-Profit Agency
Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Organization’s 1) Mission Statement, 2) Target Population Served, 3) Supportive Services Provide; and 3) Source of fund to support your organization’s mission.

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type
CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
3 Exhibit 2: Project Information
CDBG-CV Project Title:

CDBG-CV Project Address:

Please limit title name to 40 characters.

County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District Concisely describe the proposed activity and how CDBG-CV funds will be used to address the COVID-19 pandemic. If this activity is currently funded with CDBG or CDBGCV funds, please explain how why additional funding is required to support this activity. Also briefly describe your record keeping methods for this activity.

Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.

CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
4 Briefly describe how your agency will verify that clients are eligible for CDBG-CV assistance and ensure that there are adequate procedures in place to prevent any duplication of benefits.

Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.

Is this application for a retroactive CDBG-CV project? Yes No Note: Pre-award, pre-agreement, and pre-application costs is limited to 25% of the overall grant and must not precede 1/21/2020.

CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
5 Exhibit 3: COVID-19 Priority Needs and Target Population For the time period of 2020-2025, any activity funded with Federal funds must meet one of the following Consolidated Plan goals:
• Public services for low-income and special needs individuals and households • Promote fair housing
• Acquire, construct, rehabilitate public facilities and infrastructure Please describe how your proposed project will meet one of the above mentioned Consolidated Plan goals, address COVID-19 and identify the number of persons to be served during the course of the activity or the number public facilities to be improved or constructed with the federal funding.

Complete the table below for Public Service Applications.

COVID-19 PublicServiceNeed:

Type of Services directly related to COVID-19
Target Population
/Proposed Community:

Must serve low- to
moderate- income
persons
Example: Mobile Senior Meal delivery for quarantined individuals 100 people / Senior Citizens Exhibit 3A: COVID-19 Public Facility Priority Needs:

Complete the table below for Construction Applications.

COVID-19 Related Public Facility Need: Type of
Improvements directly related to COVID-19
Type of Project Benefit:

Area Must be 51% or more
low- to moderate- income
Example: Rehabilitate a community facility to establish an infectious disease treatment clinic.

Low- to moderate- income
Area as identified on attached
Map
Please indicate the City/Target Area of the COVID-19 Project Beneficiaries. Also, describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed) Participating Cities: (i.e Redlands, Colton, Yucaipa) Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.

CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
6 Exhibit 3B: COVID-19 Community Needs and Target
Population/Priority Needs (continued)
HUD Demographics: (Yes/No)
 Does this project help prevent homelessness? Yes No
 Does this project help the homeless? Yes No
 Does this project help those with HIV or AIDS? Yes No  Does this project primarily help persons with disabilities? Yes No Describe how this project meets the priority population and COVID-19 related activities selected.

Explain why this project is a COVID-19 related need and provide evidence to substantiate the need.

As it relates to COVID-19, describe the service gaps filled by this proposed activity. Note: Substitution of CDBG funds for private, State or other Federal funds is not allowed.

Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.

CDBG-CV1 & CDBG-CV3 Program Fiscal Year 2019-2020
7 What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.

Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.

CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
8 Exhibit 4: Project Budget & Sources
Please fill out only one of the applicable Project Budgets below.

Public Service Project Budget
Requested
CDBG-CV1
Share: ($)
Requested
CDBG-CV3
Share: ($)
Other Source: ($)
Personnel
Equipment (Rental, Lease, or
Purchase)
Consultant Services
Space Rent
Insurance
Consumable Supplies
Other:

SUB-TOTALS:

Total Project Budget Cost
(CDBG-CV1 or CDBG-CV3 Share + Other Source):

For a construction type project, provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.

Construction Project Budget
Requested
CDBG-CV1
Share: ($)
Requested
CDBG-CV3
Share: ($)
Other Source: ($)
Architectural and engineering
services
Site acquisition
Local Review application
Construction
Other:

SUB-TOTALS:

Total Project Budget Cost
(CBDG-CV1 or CDBG-CV3 Share + Other Source):

Please note: See your ECD Analyst for deadlines on expenditures.

CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
9 Exhibit 4A: CDBG-CV Leveraging Information
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name
or other identifier)
Amount ($): Date
Available:
(i.e.11/22/2021)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
10 Exhibit 5: Performance and Outcomes
(Public Service Only)
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served ( 3)
Performance and Outcomes: Answer the following narrative questions using minimum funds requested.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your organization determines client(s) success.

Describe your methodology to evaluate project outcomes.

Explain how the project will meet contract goals and milestones and be completed by the deadline.

Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.

CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
11 Exhibit 6: Civil Rights Laws Compliance
and HUD Good Standing
Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homelessassistance-act-amended-by-hearth-act-of-2009/ If you answered “Yes”, please explain the circumstances and outcome below.

Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.

CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
12 Applicant Title:

Applicant Name:

Exhibit 7: Signature and Assurances
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant-CV
CDBG-CV1 & CV3 Amended Application
Diana Atkeson
Deputy Executive Officer
Carrie Harmon
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant-CV (CDBG-CV) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH’s Community Development Block Grant-CV (CDBG–CV) Funding Application. I understand that CDH may change the CDBG-CV application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG-CV funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG-CV funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the CDBG- CV funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this organization will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

CDBG-CV1 & CDBG-CV3 Program
Fiscal Year 2019-2020
13 Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the original signed copy of this E-Signature Authorization agreement to: San Bernardino County,
Community Development and Housing Department,
560 East Hospitality Lane, Suite 200, San Bernardino, CA 94215-0043 Attn: CDBG-CV1 & CDBG-CV3 Project Application
CDBG-CV1 & CDBG-CV3 Program Fiscal Year 2019 -2020
14 CDBG-CV Application Checklist (If Coordinating with a Non-Profit Organization) Please include one copy of each item listed below with the application. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. Note: The following information is required before any contract or reimbursement can be completed.
o Summary of organization’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last board meeting
o Non- Profit agencies must be registered in the System of Award Management (SAM) website: https://sam.gov/SAM/pages/public/index.jsf
o Organization cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded, you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.

CDBG-CV1 & CDBG-CV3 Program Fiscal Year 2019 -2020
15 Maintenance and Operations Agreement (Construction Applications Only) Please keep in mind the Maintenance and Operations cost is ineligible for CDBG-CV funds.

All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.

MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.

It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant-CV program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released. NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG-CV funding.

Proposed Project:

Legal/ Incorporated Name of Prospective M&O Entity:

Address:

Federal I.D. Number of M&O Entity:

Signature: Title:

Print Name: Date:

CDBG-CV1 & CDBG-CV3 Program Fiscal Year 2019 -2020
16 Maintenance and Operations Expenses (Construction Applications Only) Utilities Amount ($):

Electric
Water
Gas
Telephone
Disposal Service
Other:

Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:

Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:

Sub-Total
Insurance
Liability
Fire
Other:

Sub-Total
CDBG-CV1 & CDBG-CV3 Program Fiscal Year 2019 -2020
17 Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:

Sub-Total
M&O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.

Revenue Sources: Amount ($):

Budgeted Revenue Total
Assets/ Liabilities Amount ($):

Budgeted Revenue minus M&O Expense
CDBG-CV1 & CDBG-CV3 Program Fiscal Year 2019 -2020
18 Supplemental Information:

Please include any supplemental comments or information in this area

MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Katya Meyer, Project Manager
SUBJECT: Resolution Authorizing the City to Accept and Administer Funding from the Californians for All Youth Workforce Development Program Grant on Behalf of the Southern California Mountains Foundation

BACKGROUND & DISCUSSION
The Californians For All Youth Workforce Program is an initiative, administered by California Volunteers across the State, to increase youth employment, develop youth interest in and experience toward a career, and strengthen City capacity to address areas, including local Covid19 recovery. This program offers grant funding to create youth employment opportunities consistent with these goals and objectives above and the opportunity is available to municipalities across the State with the ability to subgrant the funds to other agencies including nonprofits. In the Spring of 2022, the City and the Southern California Mountains Foundation (SCMF) partnered on a grant application that was awarded approximately $1,467,000 for the creation of a trails crew.

The 2022 award allowed SCMF to establish a year round trails crew that employed 6-10 youth through their conservation corps that focused on trail maintenance and development with the City of Big Bear Lake and the greater Big Bear Valley. Through this program, the SCMF trails crew undertook project work including the construction of fencing and planting of landscape at the Stanfield Marsh and Rathbun Creek Trail as well as performing maintenance, repair and improvements at a number of other trails within the City and the Valley at large. When not performing project related work, the crew performed routine, ongoing maintenance such as litter collection, landscape management, and various repairs to support the heavily utilize trails within the community and support the efforts of City Public Works crews. As a part of the program, the SCMF supported skills development, education on conservation and habitat restoration, in addition to general work skills and employment opportunities. The grant funded the salaries for the trails crew and their required supervision and oversight as well as all necessary tools and equipment. The City was able to recognize approximately $133,000 in revenue to support the costs associated with grant administration as well as program direction and oversight.

In early 2024, California Volunteers released a call for program grants and again the SCMF approached the City about continuing this partnership. The City again submitted an application for this grant, on behalf of SCMF, to continue the work of the trails crew in supporting trail development and maintenance. The application proposed the continuation of a full-time trails crew, employing 8 conservation corps members for forty (40) hours per week in six (6) month cohorts. The proposed term of the grant funding and the associated program is from June 1, 2024 Item 1.10
through December 31, 2025. The total application was submitted in the amount of $1,027,081.54 with the majority of funding supporting the program implementation and approximately $140,000, being reserved for the City for the costs associated with the grant administration. On March 15, 2024, the City was notified that this application was accepted and approved for funding.

The City of Big Bear Lake, as the primary grantee, will be required to provide a project liaison to support the project reporting, administration, and implementation. The City will be able to provide input and direction in terms of project execution and focus and this additional labor and support will complement the existing efforts of City staff. The grant award includes dedicated funding to cover the City costs of this project support over the implementation period. Payment will be issued from the State of California to the City for all grant funds and the City will issue all payments to the Southern California Mountains Foundation. The grant award includes funding of approximately $140,000 for all costs associated with the City’s grant administration efforts over the program term.

The Southern California Mountains Foundation is a registered 501C(3) nonprofit entity. The associated Southern California Mountains Foundation Urban Conservation Corps was established in 2006 and is a State Certified Local Conservation Corps and 21st Century Conservation Service Corps. Their conservation corps has over 15 years of experience running workforce development programs for youth ages 18-26 and they hire and train over 75 youth annually through their programs. The City and the SCMF have forged an excellent partnership over the past several years and the SCMF provides critical support to the trail systems within the City and the Big Bear Valley.

To proceed with the grant, the City will need to execute a grant agreement with California Volunteers. Additionally, the City will need to execute a pass through agreement with the SCMF to pass through the payments from the State once received by the City as a part of the granting process.

FISCAL IMPACT
The total awarded grant amount is $1,027,081.54 which includes all described programmatic elements. Within that total is an amount of approximately $140,000 to the City to support administration of the grant including all reporting and reimbursement efforts.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the City of Big Bear Lake to Accept and Administer Funding from the Californians for All Youth Workforce Development Program Grant on Behalf of the Southern California Mountains Foundation.

ATTACHMENTS

1. Resolution No. 2024- XX

2. Grant Agreement with California Volunteers

3. Draft Pass Through Agreement with the Southern California Mountains Foundation RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING THE CITY OF BIG BEAR LAKE TO ACCEPT

AND ADMINISTER FUNDING FROM THE CALIFORNIANS FOR ALL YOUTH

WORKFORCE DEVELOPMENT PROGRAM GRANT ON BEHALF

OF THE SOUTHERN CALIFORNIA MOUNTAINS FOUNDATION
WHEREAS, in the Spring of 2022, the City of Big Bear Lake and the Southern California Mountains Foundation partnered on a grant program application through the Californians for All Youth Workforce Program, administered by California Volunteers, for the establishment of a year round trails crew utilizing the SCMF Conservation Corps; and, WHEREAS, the grant program application was awarded approximately $1,467,000 to establish a trails crew from June 2022 through June 30, 2024; and,
WHEREAS, the SCMF trails crew employed 6-10 youth on a year round basis that supported trails within the City and the Big Bear Valley through assistance with trails projects, including Stanfield Marsh and the Rathbun Creek Trail, as well as ongoing trail maintenance through litter collection, landscape management, and other maintenance and repairs; and, WHEREAS, in early 2024, California Volunteers released a call for program grants and again the SCMF approached the City about continuing this partnership and the City again submitted an application, on behalf of SCMF to continue the work of the trails crew in and around Big Bear Lake; and,
WHEREAS, the application proposes to continue the deployment of a full-time trails crew of approximately eight (8) members from June 2024 through December 2025 with a total grant request of $1,027,081 that includes approximately $140,000 for the City related to the costs associated with grant administration; and,
WHEREAS, on March 15, 2024, the City was notified that this application was accepted and approved for funding; and,
WHEREAS, the City will be the primary grantee, responsible for grant administration and implementation, including providing direction and processing reimbursements to SCMF; and, WHEREAS, a requirement of the grant is to execute a grant agreement with California Volunteers that outlines the scope of work and the terms associated with the grant; and, WHEREAS, the City will also need to execute a pass through agreement with the Southern California Mountains Foundation which will outlines their responsibilities as a subgrantee and outline the terms associated with the administration of the grant.

Item 1.10
Attachment 1
NOW, THEREFORE IT IS HEREBY RESOLVED BY the City Council of the City of Big Bear Lake, State of California, as follows:

1. The City Manager is authorized to execute a grant agreement with California Volunteers for the Californians for All Youth Workforce Development Program for the term through December 31, 2025 with a total grant award of $1,027,081.54.

2. The City Manager is authorized to execute a Pass-Through Grant Agreement with the Southern California Mountains Foundation for the Californians for All Youth Workforce Development Program in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Big Bear Lake, State of California this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

2. The term of this Agreement is:

Item 1.10
Attachment 2
2024 CaliforniansForAll Youth Service Corps Program Narrative 1 | Page
Project Name: Expanding Youth Workforce Opportunities in Big Bear Lake Name of City Representative/Contact Person: Sean Sullivan Title: Assistant City Manager, Big Bear Lake
Email: [email protected]
Contact Number: 909.866.5831 Ext. 113
Section 1: Program Goal (10 points)
What does your city hope to gain from this program/are there strategic goals this program can help your city meet?
The City of Big Bear Lake (the city) experienced unprecedented increases in tourism throughout the COVID-19 pandemic, and in the years following resulting in multi-faceted impacts on the local economy and natural resources in the city and surrounding Valley. The San Bernardino National Forest surrounds much of Big Bear and is the most visited National Forest in the United States, further complicating the City’s efforts to leverage natural resources and open spaces to increase climate resiliency and create a net-positive environmental and economic impact. Big Bear is uniquely situated within an uninterrupted urban to rural forest continuum; the city has a high percentage of canopy cover and diverse habitat types (including montane coniferous forest, montane riparian shrub, lacustrine emergent lakeshore, montane freshwater marsh, and endemic pebble plains) that sequester carbon, improve air and water quality, reduce erosion, and contribute to the mitigation of drought impacts. The city has enumerated specific goals regarding the preservation and resiliency of the city and surrounding Valley’s natural resources in the face of shifting economic and climate factors. This program would directly assist the city in the fulfillment of Goals OP2 (to pursue a connected system of multi-purpose non-motorized trails that link to the regional trail system) and OP3 (preserving open space areas within the city that are necessary to protect critical habitat areas) in the “Open Space and Parks” element of the General Plan.

Additionally, the program will aid in the pursuit of Goal ER1 (the identification of biological resources and mitigation of the impacts of urban development within the city - including those resulting from the increase in development due to COVID-19) within the “Environmental Resources” element. Pursuant to this goal, the City seeks to protect and restore ecosystems that will be resilient to shifting conditions as a result of climate change and will aid in the mitigation of climate change impacts. Conservation, habitat restoration, sustainable trail building, increased trail connectivity, reduction of non-system social trails and outreach in the areas surrounding the lake will also enable the city to fulfill Goals ER3 (ensure long-term clean water supply), ER4 (informed public regarding climate change-induced water scarcity), and ER5 (sustainable watershed management). The air quality improvement that results from ecosystem restoration and protection conducted through this program will also assist the city in meeting Goal ER6 (improve regional air quality). This program would provide the city the opportunity to enact crucial climate resilience projects and education via meaningful youth development.

Exhibit A Scope of Work
2024 CaliforniansForAll Youth Service Corps Program Narrative 2 | Page
Section 2: Program Design (40 points)
Which focus area(s) will youth be working on (food insecurity, climate change, education, public service)? If other focus areas are addressed, please describe.

Youth participants employed through The City of Big Bear Lake’s 2024 Californians For All Youth Workforce Development grant will focus on public service, education and climate change.

Do you plan on subgranting with CBOs? If so, please name each organization and any prior experience they have running similar programs or the process by which you will select CBO partners.

The City of Big Bear Lake will subcontract with the Southern California Mountains Foundation (SCMF), a 501 C (3) CBO, which created the Urban Conservation Corps in 2006 to serve youth from San Bernardino and Riverside Counties. SCMF’s Urban Conservation Corps (SCMF-UCC), is a State Certified Local Conservation Corps and a 21st Century Conservation Service Corps with over 15 years of experience running workforce development programs for youth ages 18-26 years old. SCMF-UCC hires and trains over 75 youth annually to work on diverse projects including building and maintaining community greenspaces, constructing, and improving trails, restoring native habitat, and conducting public service and environmental outreach and education. These projects regularly span federal, county, and local jurisdictions (including numerous projects with the City of Big Bear Lake). Corpsmembers are trained and led by staff with advanced degrees and skill sets across relevant disciplines including ecology, environmental science, arboriculture, and environmentally sustainable construction. Additionally, SCMF has a Restoration team and a Trails Program that are based out of Fawnskin and regularly work on projects related to both focus areas (e.g. working with Corpsmembers on restoration of resilient and native habitats, building sustainable trails in light of increased COVID-19 traffic and climate mitigation goals, and conducting public outreach and education). Over 75% of the youth entering the SCMF-UCC have at least three barriers for employment such as being justice-involved, unemployed, low-income, and being involved in the mental health or substance abuse system. Approximately 60% of young people entering the SCMF-UCC are eligible for food stamps and other federal assistance programs and have difficulty finding employment.

What activities will youth be working on? Please offer a brief, several sentence descriptions of each job activity youth will be undertaking and any partners that will be involved in running that opportunity.

The youth Corpsmembers under this program will conduct sustainable trail building and maintenance (utilizing hand tools and machinery with proper training), habitat restoration (via revegetation, seed broadcasting, fuel reduction and stand thinning, fence installation, etc.), and other project-relevant activities under the primary supervision of the subgrantee’s staff. Due to the 2024 CaliforniansForAll Youth Service Corps Program Narrative 3 | Page
exponential increase in visitor presence in Big Bear and the surrounding San Bernardino National Forest as a result of the COVID-19 pandemic, habitat restoration / management activities and outreach are also crucial for climate resilience. Subsequently, environmental outreach and education will also be a focus of youth activity. Youth may staff kiosks in high visitor traffic areas to provide information on topics such as environmental stewardship, reducing anthropogenic impact on the Valley, and sustainable and climate resilient landscape management. Additionally, youth may also be involved in GIS mapping, environmental data collection and analysis, and quantifying the carbon sequestration potential of the projects they are working on (utilizing i-Tree or another similar program). The city has several existing projects related to the focus areas that, if awarded, Corpsmembers would work on: Stanfield Marsh Outdoor Recreation & Education Project (SMORE), Rathbun Creek Trail, and Castle Rock Trail relocation. Additionally, there are several Forest Service Recreation Sites in the area which are prime targets for various projects, each of these projects have components of the aforementioned activities. In alignment with the shared landscape-scale management and climate resilience vision of public entities throughout the valley, including the Forest Service, San Bernardino County, and the City of Big Bear Lake, additional activities for the fulfillment of multi-jurisdictional projects may be added as logistical capacity allows.

What is the proposed start date for programming?
The proposed project start date is June 1, 2024. Phase 1: SCMF-UCC first six-month cohort of youth would start as soon as possible and run continuously until December 31,2025.

Are you planning on using this funding for a summer employment program? No, the funding for this program will not be for summer employment, but rather a continuous employment plan consisting of six- month cohorts.

Section 3: Youth Recruitment/Development (20 points)
How will the city or county recruit youth?
The City of Big Bear Lake will primarily rely on the subgrantee for youth recruitment. SCMFUCC recruits youth to the conservation corps on a monthly basis through the Corpsmember Development Division, which has a team of staff experienced in and dedicated to recruiting youth from San Bernardino. Youth are recruited from school districts, probation departments, parole departments, public housing, non-profit organizations, and other community spaces. This proven methodology will be applied to the recruitment of youth from the Big Bear Valley. If awarded, the subgrantee will also utilize established connections throughout the Big Bear community (including the school system and community organizations) in order to recruit youth.

SCMF programs administered out of Big Bear are supported by hundreds of dedicated local volunteers and these connections will also be leveraged to assist in local youth recruitment.

If you would like to propose your own priority criteria for participants in this program for 2024 CaliforniansForAll Youth Service Corps Program Narrative 4 | Page
California Volunteers approval, please do so in this section.

At this time the City of Big Bear Lake and its subgrantee SCMF-UCC will not be proposing our own priority criteria for its participants, but rather will continue to use California Volunteers priority criteria.

What wrap around services, if any, is the city/county or subgrantee planning on offering to youth?
If awarded, the subgrantee SCMF will provide wrap-around services they already provide to UCC Corpsmembers to the youth involved in this program. SCMF hires youth for a minimum of one year as part of their UCC Corpsmember Development. SCMF-UCC Corpsmembers are enrolled in career pathways programming that provide career exploration, job readiness training, and in-demand skills development that have enabled them to secure job placement in green industry fields including urban forestry, vegetation management, wildland firefighting, and solid waste management. Grant specific funding would be used for CPR, First Aid, OSHA 10, and Leadership training. The SCMF-UCC also provides case management and trauma-related services, as well as utilizing trauma-informed curricula and wellness services to further reduce barriers to employment. SCMF staff based out of Big Bear are also able to provide additional training and education opportunities in ecology and conservation field methods, GIS mapping, and climate science.

What wage will youth be paid, if known? What length of time do you anticipate the youth serving?
Youth will be paid an average of $17.67 per hour with the current rate being $17.00 and an anticipated increase to $18.00 per hour in January 2025. The youth will work an average of 40 hours per week in six-month cohorts.

Section 4: Metrics/Outcomes (10 points)
Can the city/county provide the required metrics listed above to California Volunteers? The City and subgrantee will be able to provide required reporting metrics on a quarterly basis to California Volunteers.

Are there other metrics you will be collecting to determine success of program? If so, please indicate which metrics.

Once enacted, the City and subgrantee will be able to provide the following additional data to California Volunteers: number of youth employed in program who were previously unemployed, number of youth who complete the program, percentage of youth employed after program completion, percentage of youth who report job satisfaction after one year employment (by survey and where applicable), percentage of youth who report an interest in a career in public 2024 CaliforniansForAll Youth Service Corps Program Narrative 5 | Page
service after one year of employment (by survey and where applicable), and job training evaluations.

Section 5: Budget/Staffing/Communications (20 points)
What is your proposed staffing plan for the program for the city/county and/or any subgrantees?
The subgrantee staffing plan includes a FT Program Coordinator, FT Crew Supervisor, and a crew of eight Corpsmembers working 40 hours per week in six-month cohorts. The Support Services Coordinator and Manager (.2 FTE each) will provide wrap-around services to the youth for the duration of the program. While the Grants Manager (.06 FTE) will manage the grants compliance, invoicing, and reporting requirements. The city will provide a program liaison to support project reporting, administration, and implementation.

Does your city/county commit to using California Volunteers developed branding for this program and participating in California Volunteers-organized trainings/curriculum, if asked?
Yes, the City of Big Bear Lake commits to using California Volunteer developed branding for this program and will ensure that SCMF utilizes California Volunteers-organized training/curriculum if asked.

What amount of funding is your city/county requesting? How many youth will be served with this funding?
Detailed program budget is attached below. Budget includes direct costs including wages and benefits for all staff supporting the program and supplies and contracts needed to execute crew operations.

Applicant:

Contact information Sean Sullivan Deputy City Manager 909 866-5831 x113 [email protected] Items Description Calculation Total Budget % Allocation Cross Check Administrative Costs 2.5% $ 25,246.25
Total $ 25,246.25 2.5%
I - B. Direct Operating Costs (Must not exceed 30% of Total Award when combined with Section I-A. Administration) Items Description Calculation Total Budget % Allocation Cross Check Staff Program Coordinator 3320 hr @$28.32+29.63% Benefits rate $ 121,881.24 Staff Grants Manager 184hrs @$34.63 + 21.86% Benefits rate $ 7,764.82 Vehicle Rental Van Daily rental fee 415 days @ $37.61 $ 15,608.15 Vehicle Rental Truck Daily rental fee 415 days @ $42.39 $ 17,591.85 Supplies Fencing, Tools, signs, hardware, etc. $ 120,000.00 Total $ 282,846.06 30.00%
# Requested Hourly Salary # of Hours Total Budget % Allocation Cross Check 24 17.67 1107 $ 469,456.56
1 22.41 3320 $ 74,401.20
$ -

25.00 $ 543,857.76 52.95%
Items Description Calculation Total Budget
FICA for Fellows 7.65% $ 41,605.12
Worker's Compensation 7.74% $ 42,094.59
SUI 3% $ 14,140.30
Health Care 1% $ 5,438.58
Retirement 1.50% $ 8,157.87
Total $ 111,436.46
Items Description Calculation Total Budget % Allocation Cross Check Contractual Services CPR/First Aid $50 each CM $ 1,250.00 Contractual Services Leadership Training $300 each CM $ 7,500.00 Contractual Services OSHA 10 $100 each CM $ 2,500.00
Staff Time Support Services Coordinator 664 hrs @ $32 + 21.3% Benefits rate $ 25,773.82 Staff Time Support Services Manager 664 hrs @ 34.52 +16.36 % Benefits rate $ 26,671.20 Total $ 63,695.02 6.2%
Total Budget Request $ 1,027,081.54
Total # of Fellows 25.00
Partner Status (Proposed or Secured) Contractual Amount Southern California Mountains Foundation Secured $ 881,835.00 Total $ 881,835.00
IV. Program Wrap-Around Services (Not to Exceed 40% of Total Award) List of Partners
CaliforniansForAll Youth Service Corps
City of Big Bear Lake
I - A. Administration (Must Not Exceed 10% of Total Award) II. Youth Service Corps Fellow Wages (must be at least 50% of grant amount) III. CaliforniansForAll Youth Workforce Fellows - Other Fellow Costs Exhibit B Budget Detail
City of Big Bear Lake
JP2006-GF1

EXHIBIT C
Budget Payment Provisions
California Volunteers,
Youth Service Corps
City of Big Bear Lake

Page 1 of 1 ends

BUDGET PAYMENT PROVISIONS

1. Invoicing and Payment
a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.
b) Invoices shall include the Agreement Number and shall be submitted via PDF to [email protected].

2. Budget Contingency Clause
a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.
b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

City of Big Bear Lake
JP2006-GF1
Exhibit D
California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
Youth Service Corps Program
All Youth Service Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program.

Reporting Metrics
Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance’s review and approval:

Additionally, California Volunteers requires cities to report the following data, where feasible, on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. • Number of youth participating in Youth Service Corps
• Number of Youth completing Youth Service Corps
• Number of youth employed in each focus area
• Number of youth participating in summer employment program (if applicable)
• Average wage and hours worked of participants across program • Information/data/member stories as requested for annual report • Participant information, including Personally Identifiable Information, as requested by California Volunteers, including, but not limited to: Name, Address, Phone Number, Email Address, Program Completion Status.

Grantees agree to make member contact information available to California Volunteers to use in program communications on a schedule to be provided by California Volunteers
• Number of youth employed in program who were previously unemployed • Number of participants who enroll in higher education or gain employment following program end
• Number of youth employed in program who remain in college or stable employment
• Number of youth employed after completion of program
• Number of youth who report job satisfaction after completion of program City of Big Bear Lake
JP2006-GF1
Exhibit D
California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
• Number of youth who report an interest in a career in public service after one year of employment
• Number of youth employed in public service after completion of program • Job training evaluations
Reporting Deadlines:

Report Reporting Period Partner Reports Due
1 (if applicable) Award Date – June 30, 2024, 2024 July 15, 2024 2 (if applicable) July 1 – September 30, 2024 October 15, 2024 3 October 1 – December 31, 2024 January 15, 2025
4 January 1 – March 31, 2025 April 15, 2025
5 April 1 – June 30, 2025 July 15, 2025
6 July 1 – September 30, 2025 October 15, 2025
7 October 1 – December 31, 2025 January 15, 2026
California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance.

Reporting Process:

California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.

Invoicing:

This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly.

Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted no later than the due date identified in the reporting deadlines above.

Service Events and/or Member Convenings:

Grantee agrees to host at least two service events and/or member convenings per calendar year at the direction of California Volunteers.

Programmatic and Fiscal Document Retention
In line with State requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source.

Page 1 of 5 ends

PASS-THROUGH GRANT AGREEMENT

BETWEEN

THE CITY OF BIG BEAR LAKE, CALIFORNIA
AND

SOUTHERN CALIFORNIA MOUNTAINS FOUNDATION

FOR THE
CaliforniansForAll (“CA 4 ALL”) YOUTH WORKFORCE PROGRAM THIS PASS-THROUGH GRANT AGREEMENT (hereafter “Agreement”) is made by and between the CITY OF BIG BEAR LAKE, CALIFORNIA (hereafter “CITY”), a charter city and municipal corporation organized under the Constitution and laws of the State of California, and SOUTHERN CALIFORNIA MOUNTAINS FOUNDATION (hereafter “SUBRECIPIENT”), a joint powers agency organized under the Constitution and laws of the State of California. CITY and SUBRECIPIENT are individually referred to herein as “Party” and collectively referred to herein as the “Parties”.

RECITALS:

WHEREAS, the CITY is the primary recipient of funding in the amount of One-Million, TwentySeven Thousand, Eighty-One Dollars and 54/100 ($1,027,081.54) under the CaliforniaVolunteers (“CV”)’s CaliforniansForAll (“CA 4 ALL”) Youth Service Corps Program (the “Grant”) to be used for the establishment of a trails crew to build and maintain trails, restore habitats, and perform other cleanup and mitigation activities across the City of Big Bear Lake and Big Bear Valley regional trails network (the “Project”); and
WHEREAS, while the CITY will be receiving the Grant, the CITY is partnering with SUBRECIPIENT to undertake the Project, and
WHEREAS, pursuant to the terms of this Agreement, SUBRECIPIENT will be responsible for the Project and the CITY will reimburse the SUBRECIPIENT for the Project cost, not to exceed One-Million, One Thousand, Eight Hundred Thirty Five Dollars and 29/100 ($1,001,835.29).

AGREEMENT:

NOW, THEREFORE, based on the forgoing recitals and the following promises and covenants the Parties agree:

1. Project. SUBRECIPIENT shall undertake and complete the Project, which includes trail establishment and maintenance projects within the City of Big Bear Lake and throughout Item 1.10
Attachment 3

Page 2 of 5 ends

the Big Bear Valley. SUBRECIPIENT shall perform the Project between July 1, 2024 and December 31, 2025.

2. Reimbursement. The CITY shall reimburse the SUBRECIPIENT for the cost of the Project, up to the amount of the Grant, upon receipt of an invoice from the SUBRECIPIENT. If Project costs exceed the amount of the Grant, the SUBRECIPIENT shall submit an invoice to CITY in the amount of the Grant. Said invoice shall delineate the total cost of the Project minus SUBRECIPIENT’s share of the expenses. Moreover, invoices shall submitted by SUBRECIPIENT quarterly in January, April, July, and October for the implementation years and shall be on the template stipulated by the grant awarding body.. Supporting documentation must be sufficient to show that the expenses were specifically incurred and paid in connection with the Project.

2. Additional Obligations of Subrecipient. Pursuant to, and to the extent provided in, this Agreement, Subrecipient shall take the following actions:
a. Provide the CITY all information that is reasonably needed for the CITY’s performance of its obligations hereunder and pursuant to the Grant. b. Ensure that all aspects of the Project and any aspect of SUBRECIPIENT’s participation in this Agreement and the actions contemplated of SUBRECIPIENT by this Agreement will be in compliance with the terms of the Grant and with all applicable law.

3. Insurance. SUBRECIPIENT shall require all contractors or consultants hired to perform work or services on the Project to obtain and require their sub-consultants and subcontractors to obtain, insurance of the types and in the amounts described below and satisfactory to the CITY. Such insurance shall be maintained throughout the term of this Agreement, or until completion of the Project, whichever occurs last. a. Commercial General Liability Insurance. Occurrence version commercial general liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to the Project or be no less than two times the occurrence limit. Such insurance shall:
(1) Name the CITY, its officials, officers, employees, agents, and consultants as insured with respect to performance of the work or services on the Project and shall contain no special limitations on the scope of coverage or the protection afforded to these insured;
(2) Be primary with respect to any insurance or self-insurance programs covering the CITY, its officials, officers, employees, agents, and consultants; and
(3) Contain standard separation of insured provisions.

Page 3 of 5 ends

b. Business Automobile Liability Insurance. Business automobile liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. Such insurance shall include coverage for owned, hired and nonowned automobiles. c. Workers’ Compensation Insurance. Workers’ compensation insurance with statutory limits and employers’ liability insurance with limits of not less than $1,000,000.00 each accident.

4. Indemnification by Subrecipient. SUBRECIPIENT shall defend (with counsel of the CITY’s choosing), indemnify and hold the CITY, its officials, officers, employees, agents, and consultants free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of or incident to any intentional or negligent acts, errors or omissions of the SUBRECIPIENT, its officials, officers, employees, agents, and consultants related to a breach of this Agreement or any act or omission arising out of the activities governed by this Agreement. The SUBRECIPIENT’s obligation to indemnify includes without limitation the payment of all consequential damages and reasonable attorneys’ fees, expert witness fees and other related costs and expenses of defense. The SUBRECIPIENT shall defend, at its own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the CITY, its officials, officers, employees, agents, and consultants. The SUBRECIPIENT shall pay and satisfy any judgment, award or decree that may be rendered against the indemnified Party, its officials, officers, employees, agents, and consultants in any such suits, actions or other legal proceedings.

SUBRECIPIENT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the other Party, its officials, officers, employees, agents, and consultants.

5. Successors and Assigns. The SUBRECIPIENT binds themselves, their successors, assignees, executors and administrators in respect to all covenants of this Agreement. The SUBRECIPIENT shall not sign, sublet or transfer their interest in this Agreement without the written consent of the CITY.

6. Entire Agreement. This Agreement represents the entire and integrated agreement between parties and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended only by written instrument signed by all parties.

7. Grant Application and Applicable Law. The CITY’s Grant application and all applicable federal, state and local statutes and regulations are incorporated into this Agreement by this reference and are binding upon the SUBRECIPIENT.

8. Notices. Any notice to be given by any Party hereunder must be given in writing and delivered in person, or by a reputable nationwide overnight courier (e.g., Federal Express), or forwarded by certified or registered mail, postage prepaid, return receipt requested, or

Page 4 of 5 ends

transmitted by electronic mail, unless the party giving such notice has been notified, in writing of a change of address:

CITY: SUBRECIPIENT:

City of Big Bear Lake
P.O. Box 10000
Big Bear Lake, CA 92315
Attn: City Manager
Southern California Mountains Foundation
1355 West 26th Street
San Bernardino, California 92405
Attn: Executive Director
Any such notice is effective on the date on which such notice is delivered, if notice is given by personal delivery or overnight courier, or electronic transmission (with electronic confirmation of receipt) or if notice is sent through the United States mail, on the date of actual delivery as shown by the addressee’s receipt or upon the expiration of three (3) calendar days following the date of mailing, whichever first occurs.

9. Assumption of Risk. THE CITY EXPRESSLY DISCLAIMS AND SUBRECIPIENT

EXPRESSLY ASSUMES ANY AND ALL LIABILITY FOR DEATH, PERSONAL

INJURY OR PROPERTY DAMAGE TO THIRD PARTIES OR TO SUBRECIPIENT

ARISING FROM OR IN CONNECTION WITH ANY AND ALL ASPECTS OF THE

PROJECT, INCLUDING, BUT NOT LIMITED, TRAIL ESTABLISHMENT AND MAINTENANCE ACTIVITIES.

10. Termination. This Agreement may be terminated upon any of the following conditions:
(A)If, for any cause, the SUBRECIPIENT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the SUBRECIPIENT shall violate any of the covenants, agreements, or stipulations contained herein, the CITY shall have the right to terminate this Agreement if such default or violation is not corrected within twenty (20) days after written notice is sent to the SUBRECIPIENT describing such default or violation.
(B) The CITY may terminate this Agreement without recourse in the event that, for any reason, Grant funds are not appropriated, allotted, or available to the CITY for the purpose of meeting the CITY’s obligation hereunder. The CITY will provide written notice of such termination to the SUBRECIPIENT at least five (5) days prior to the effective date of termination.
(C) Either party may terminate this Agreement at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least forty-five (45) days in advance of such termination date.

IN WITNESS WHEREOF, the Parties hereunto have caused this Agreement to be executed by their proper officials thereunto duly authorized as of the dates below indicated, in consideration of the mutual covenants, promises and representations herein.

Page 5 of 5 ends

CITY OF BIG BEAR LAKE, CALIFORNIA:

Date:

Erik Sund, City Manager
ATTEST:

Date:

Erica Stephenson, City Clerk
APPROVAL AS TO FORM:

Date:

Stephen Deitsch, City Attorney
SOUTHERN CALIFORNIA MOUNTAINS FOUNDATION:

Date:

Stacy Gorin, Executive Director
Date:

Mike Jasberg, President of the Board

MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Notice of Completion for the Demolition of the Property at 42106 Big Bear Boulevard Project

BACKGROUND AND DISCUSSION
In 2023, the City Council authorized the City’s purchase of certain real property described as Parcel Number 2328-111-08-0000 with the address of 42106 Big Bear Boulevard. Upon the City obtaining the property, the initial effort was to demolish and clear the existing site while staff develops plans for the overall improvements and future uses of the site. A portion of the site will be used to expand the City’s current Public Works Maintenance Yard while remaining site area will be available for other opportunities.

Staff prepared plans and specifications for the demolition and clearing of the site and the project was solicited for public bid in accordance with the City’s standard practices. On Tuesday, October 3, 2023, the City Clerk received, publicly opened, and read aloud six (6) sealed bids. On December 19, 2023, the City Council authorized a construction contract with S. Porter Inc. for the prescribed scope of work.

Work has been completed for the project to the satisfaction of the Engineering Division. At this time, it is appropriate for the City Council to accept the work as complete and direct the filing of a Notice of Completion.

Demolition of the Property at 42106 Big Bear Boulevard Project Contractor: S. Porter Inc.

Date of Completion: May 7, 2024
Approved contact amount $123,000.00 (Including $16,260.00 contingency) Total Project Expenditures $91,830.40
Upon approval by the City Council, staff will proceed to record the Notice of Completion with the San Bernardino County Recorder’s Office. No sooner than thirty-five (35) days from the recording, staff will release all project retention funds assuming that no claims are made against the contractor related to these project. Retention funds are 5% of the total project billing.

FISCAL IMPACT
This project was funded and included within the adopted Fiscal Year 2023-24 Annual Budget. At Item 1.11
the time of contract award, the City Council approved the contract amount inclusive of the contractor’s bid as well as additional contingency funds when requested. The total project award, including contingency funds, was $123,000 and the total project expenditures were $91,830.40.

ENVIRONMENTAL CONSIDERATIONS
The City Council previously determined found this project to be categorically exempt from the California Environmental Quality Act (CEQA). This action is not subject to additional environmental review.

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council accept the work of S. Porter Inc. and authorize the filing of Notice of Completion for the Demolition of the Property at 42106 Big Bear Boulevard Project.

ATTACHMENTS

1. Agenda Report for Award of Contract for the Demolition of the Property at 42106 Big Bear Boulevard Project

2. Notice of Completion

MEETING
DATE: December 19, 2023
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Israel Gomez, Associate Civil Engineer
SUBJECT: Resolution Authorizing an Award of Construction Contract to S. Porter, Inc. for the Demolition of the Property at 42106 Big Bear Boulevard; Authorizing a Fiscal Year 2023-24 Budget Appropriation; and Finding the Project Categorically Exempt from the California Environmental Quality Act

BACKGROUND & DISCUSSION
On July 12, 2023, the City Council authorized the City’s purchase of certain real property described as Parcel Number 2328-111-08-0000 with the address of 42106 Big Bear Boulevard.

The property purchase has been subject to probate proceedings and as of November 29, 2023, the purchase was approved in San Bernardino County Superior Court. Escrow is anticipated to close by December 22, 2023.

The property’s initial use will be to expand the existing, adjacent Public Works Maintenance Yard while other usage opportunities will continue to develop. Prior to any use, it is necessary to demolish the existing structures and site improvements as they are dilapidated and not fit for any usage. Additionally, the current condition of the property is creating blight along Big Bear Boulevard. As such, staff designed a project for public bid to demolish and clear the property once the City takes possession of it.

Plans and specifications for this project were solicited for public bid in accordance with the City’s standard practices. On Tuesday, October 3, 2023, the City Clerk received, publicly opened, and read aloud six (6) sealed bids with the following results.

Bidder Locations Total Base Bid Price
S. Porter, Inc. Big Bear Lake, CA $106,740
LCR Earthwork and Engineering, Corp. Jurupa Valley, CA $182,400 ADEP Precision Contracting Irvine, CA $221,753
Lancet Contracting, Inc. Fontana, CA $257,150
Bear Valley Paving Big Bear Lake, CA $263,795
Unlimited Environmental, Inc. Long Beach, CA $314,000
Staff has reviewed the bids received for completeness and accuracy and has reviewed the background of the perspective contractor for experience. S. Porter, Inc. is an experienced local contractor with a satisfactory record of completing projects for the City. Amongst the many public Item 1.11
Attachment 1
projects that S. Porter, Inc. had completed for the City, there have been similar demolition projects.

S. Porter, Inc. has the necessary contractor’s licenses, in good standing, to complete this project.

Staff is recommending the award of contract in an amount not to exceed $123,000, which is inclusive of the base bid amount as well as a contingency amount of $16,260 (approximately 15%).

The contingency funds will be used to cover the costs of any unforeseen circumstances or conditions that arise during the course of construction.

FISCAL IMPACTS
The total cost for the completion of this demolition will not exceed $123,000, which is inclusive of the base bid amount as well as a contingency amount of $16,260. The execution and funding of this agreement will require a budget appropriation in the amount of the contract award. Staff is recommending that the funding be appropriated in the amount of $41,000 each from the following unassigned fund balances: General Fund, Sanitation Fund, and Measure Y. This funding distribution is consistent with the distribution applied to the appropriation that was used to purchase the property.

ENVIRONMENTAL CONSIDERATION
This project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1, pursuant to Section 15301.l as demolition and removal of individual small structures and Class 4, minor alterations to land.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities No. 1 as it “supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council approve a Resolution Authorizing an Award of Construction Contract to S. Porter, Inc. for the Demolition of the Property at 42106 Big Bear Boulevard; Authorizing a Fiscal Year 2023-24 Budget Appropriation; and Finding the Project Categorically Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Resolution No. 2023-XX

2. CEQA Notice of Exemption
RESOLUTION NO. 2023-XX
RESOLUTION AUTHORIZING AN AWARD OF CONSTRUCTION CONTRACT TO S.

PORTER, INC. FOR THE DEMOLITION OF THE PROPERTY AT 42106 BIG BEAR BOULEVARD; AUTHORIZING A FISCAL YEAR 2023-24 BUDGET
APPROPRIATION; AND FINDING THE PROJECT CATEGORICALLY EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, on July 12, 2023, the City Council authorized the City’s purchase of certain real property described as Parcel Number 2328-111-08-0000 with the address of 42106 Big Bear Boulevard; and,
WHEREAS, the property purchase has been subject to probate proceedings an as of November 29, 2023, the purchase was approved in San Bernardino County Superior Court and escrow is anticipated to close by December 22, 2023; and,
WHEREAS, the property’s initial use will be to expand the existing, adjacent Public Works Maintenance Yard while other usage opportunities will continue to develop; and, WHEREAS, prior to any usage, it is necessary to demolish the existing structures and site improvements as they are dilapidated and not fit for any usage and, additionally, the current condition of the property is creating a blight along Big Bear Boulevard; and, WHEREAS, staff conducted a public bid process for this effort in accordance with the City’s bid procedures and on Tuesday, October 3, 2023, the City Clerk received, publicly opened, and read aloud six (6) sealed bids and the lowest responsive bid was that of S. Porter, Inc. in the amount of $106,740; and,
WHEREAS, S. Porter, Inc. is an experienced local contractor who has satisfactorily completed multiple projects for the City, including previous demolition projects, and S. Porter, Inc. possesses the necessary licenses and insurance to enter into a contract with the City for this project; and, WHEREAS, staff is recommending the approval of a contingency amount of $16,260, in addition to the base bid amount of $106,740, to cover the cost of any unforeseen conditions that may arise throughout the course of construction making the total award of contract in an amount not to exceed $123,000; and,
WHEREAS, the award of this agreement will require a Fiscal Year 2023-24 Budget Appropriation in the amount of $123,000 with the recommended appropriations being $41,000 each from the unassigned fund balances from the General Fund, Sanitation Fund, and Measure Y; and, WHEREAS, this project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(l), demolition and removal of individual small structures (Class 1), and Section 15304, minor alterations to land (Class 4).

Item 1.11
Attachment 2
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. A construction contract is awarded to S. Porter, Inc. in an amount not to exceed $123,000 for the Demolition of the Property at 42106 Big bear Boulevard and the City Manager is authorized to execute all necessary documents in a form approved by the City Attorney.

2. The requested budget appropriations of $41,000 each from the General Fund, Sanitation Fund, and Measure Y are hereby authorized.

3. This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(l), demolition and removal of individual small structures (Class 1), and Section 15304, minor alterations to land (Class 4).

PASSED, APPROVED AND ADOPTED this 19th day of December, 2023.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson
City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2023-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 19th day of December, 2023 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Erica Stephenson, City Clerk

NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Engineering Division County of San Bernardino City of Big Bear Lake
385 N. Arrowhead Avenue, 2nd Floor P. O. Box 10000
San Bernardino, CA 92415-0130 Big Bear Lake, CA 92315-8900 Project Title:

Demolition of Building at 42106 Big Bear Boulevard Project Project Location - Specific:

APN: 2328-111-08; 42106 Big Bear Boulevard
Description of Project:

The scope of work involves the demolition and removal of three (3) existing commercial structures, one (1) sign, one (1) post, and one (1) concrete slab that are in disrepair and uninhabitable.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt
Section: 15301(l), 15304
Reasons why project is exempt:

CEQA exemptions include the demolition and removal of individual small structures and minor alterations to land.

Lead Agency or Contact Person: Area Code/Telephone/Extension Sean Sullivan, Director of Public Services (909) 866-5831 Date: December 19, 2023
Signature:
______________________________
Sean Sullivan,
Assistant City Manager
Item 1.11
Attachment 3
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: CITY OF BIG BEAR LAKE
The FULL ADDRESS OF THE owner is: 39707 BIG BEAR BOULEVARD, PO BOX 10000, BIG BEAR LAKE, CA 92315
The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: May 7, 2024 The work of improvement completed is described as follows: Demolition of the Property at 42106 Big Bear Boulevard.

The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: S. Porter Inc.

The street address of said property is: 42106 Big Bear Blvd., Big Bear Lake, CA 92315, APN:232811108 The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 06/12/2024
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Director of Public Services, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 06/12/2024 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake Item 1.11
Attachment 2

MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jared Cheek, Public Works Manager – Capital Projects/Emergency Operations Israel Gomez-Rosales, Associate Civil Engineer
SUBJECT: Authorize Bid Solicitations for Upcoming Capital Improvement Projects and Finding Certain Projects Exempt from the California Environmental Quality Act

BACKGROUND & DISCUSSION
The proposed Fiscal Year 2024-25 Capital Improvement Program (CIP) budget includes approximately seventeen (17) projects or initiatives focused on investment in streets, parks, trails, facilities, sanitation, and equipment infrastructure throughout the City. The anticipated capital investment for Fiscal Year 2024-25, based upon the adopted CIP budget, is greater than $5.4 million.

The City’s purchasing guidelines require that the City Council provide authorization to the staff to proceed with bidding activities for the proposed capital improvement projects. This report includes a summary overview of each project to initiate the bidding activities. Additionally, pursuant to the California Environmental Quality Act (CEQA), the City Council is required to approve a finding related to each project which, for these projects, will all be categorical exemptions.

Upon approval of this item, staff will undertake the bid solicitations in accordance with the City’s purchasing policy and all other applicable regulations. As staff receives the bids for these respective projects and prepares them to initiate construction, the construction contracts will be presented to the City Council for approval at the appropriate time.

The Public Works Department is preparing a number of Capital Improvement Projects for execution during the 2024 summer construction season. At this time, staff is prepared to proceed with the bid solicitations for the projects that are outlined below. Staff will present comprehensive details associated with the project budgets, costs, and timelines at the time that each construction contract is presented to the City Council for consideration of the respective construction contracts.

The proposed projects to be authorized for bidding by this proposed action include:

Sewer Cleaning and Inspection Project
The City’s sanitation system includes approximately 200 miles of sewer mains. A key element of the sanitation maintenance efforts is the routine cleaning and video inspection of the sanitary sewer system. Given the size of the system, the use of contracted services Item 1.12
to perform some of this routine maintenance will support staff’s efforts in the vast maintenance requirements of a system of this size. This project will have approximately 150,000 linear feet of the sanitary sewer system within the Moonridge section and the Western section of the City cleaned and CCTV inspected. In addition to completing routine maintenance, the CCTV footage will assist in the development of future maintenance activities and CIP projects.

Budget: $450,000, funded through the Sanitation Fund
CEQA Considerations: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (b) as the operation, repair, and maintenance of public owned utilities.

Sanitary Sewer Cured In Place Pipe Project
The Sanitary Sewer Cured in Place Pipe (CIPP) Project will install CIPP lining in approximately 10,000 linear foot of sewer main. The liner will serve to correct existing concerns or deficiencies within the existing sewer mains such as root intrusion, pipe collapse, or erosion without the need to excavate the street. This CIPP lining process is effective and far more cost efficient than replacing sanitary sewer main. The efforts will be focused primarily on the area of the City that is south of Big Bear Boulevard, between Talmadge Rd and Hillcrest Dr.

Budget: $350,000, funded through the Sanitation Fund
CEQA Considerations: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (b) as the operation, repair, and maintenance of public owned utilities.

Sealcoating of Trails
The City has a number of asphalt trails including the Happy Hills Trails, the Knickerbocker Trail, Alpine Pedal Path Rathbun Creek Extension, the Rathbun Creek Trail, and the SMORE Trail. These trails have all been constructed within the last eight (8) years utilizing asphalt concrete (AC) paving. Sound maintenance activities include the application of sealcoating which is a tar based sealant applied over the existing asphalt surface to protect against element damage, such as water and U.V. impacts. This application will provide a renewed appearance and extend the useful life of the pavement material. Additionally, this project would include the replacement of any existing line striping.

Budget: $100,000, included within the City Parks and Trails Budget CEQA Considerations: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) as the operation, repair, and maintenance of existing bicycle and pedestrian trails.

Veteran’s Park Parking Lot Lighting
This project includes the installation of new LED, dark sky compliant, lighting systems and replacement of the existing light poles within the Veteran’s Park Parking Lot. The existing poles are approximately twenty (20) years old and have been worn from environmental conditions and damages from collisions. As the existing poles are replaced, the existing luminaires would also be replaced with LED lighting system. The poles and fixtures would be replaced in kind, without an increase in pole or fixture count.

Budget: $165,000, funded through Measure Y proceeds
CEQA Considerations: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) as the repair and maintenance of existing streets and highways without an expansion of use.

PAC Drainage Improvements
Since the construction of the Civic Center Campus in the 1980s, the building has experienced inundation from groundwater that frequently floods the orchestra pit within the PAC. In the late 1990s, a new drainage system was installed to dewater and remove excess groundwater from the grade to protect the parking lot improvements. The drainage system; however, was not installed deep enough to intercept groundwater that enters the deeper elements of the building. This project proposes to install a perforated pipe, bedded in gravel, approximately 16’ deep to intercept the flow of groundwater and divert it to existing drainage infrastructure within the campus. This effort will nearly eliminate the inundation of groundwater to the building and protect the foundation and other features, such as the PAC orchestra pit.

Budget: $300,000, funded through Measure Y proceeds
CEQA Considerations: This project is categorically exempt from the California Environmental Quality Act pursuant to Class I, within Section 15301, as the repair, maintenance and minor alteration, with no expansion of use, of an existing facility.

Staff will proceed with the bid solicitations for the identified projects and will return to the City Council for the consideration of the construction contracts at the appropriate time. The action being considered within this report only authorizes staff to conduct the bid solicitations, it does not propose any budget amendments nor guarantee any construction contracts to be awarded.

FISCAL IMPACT
The actions contemplated within this report have a minor fiscal impact limited to the costs associated with preparing and soliciting construction bids. The contemplated projects are funded within the adopted Capital Improvement Program (CIP) Budget. A complete fiscal analysis of each project will be reviewed at the time that the construction contract is presented for consideration.

ENVIRONMENTAL CONSIDERATIONS
The appropriate findings for each project, relative to the California Environmental Quality Act, have been identified for the specific projects. Where applicable, a Notice of Exemption is attached to this report and will be filed for the appropriate projects.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council authorize staff to proceed with bid solicitations for the following Capital Improvement Projects (CIPs): Sewer Cleaning and Inspection Project, Sanitary Sewer Cured in Place Pipe Project, Sealcoating of Trails, Veteran’s Park Parking Lot Lighting and the PAC Drainage Improvements and find the applicable projects exempt from the California Environmental Quality Act (CEQA).

ATTACHMENTS

1. Notice of Exemption for the Sewer Cleaning and Inspection Project

2. Notice of Exemption for the Sanitary Sewer Cured in Place Pipe Project

3. Notice of Exemption for the Sealcoating of Trails Project

4. Notice of Exemption for the Veteran’s Park Parking Lot Lighting Project

5. Notice of Exemption for the PAC Drainage Improvement Project

Sewer Cleaning and Inspection Project
Project Location - Specific:

Various locations within the City of Big Bear Lake
Description of Project:

This project involves routine maintenance, cleaned and CCTV inspections of approximately 150,000 linear feet of the sanitary sewer system.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt. Section: 15301 (b)
Reasons why project is exempt:

These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301 (b) as the operation, repair, and maintenance of public owned utilities.

Lead Agency or Contact Person: Area Code/Telephone/Extension Sean Sullivan, Assistant City Manager (909) 866-5831
Date: June 12, 2024
Signature:
______________________________
Sean Sullivan,
Assistant City Manager
Item 1.12
Attachment 1

Sanitary Sewer Cured-In Place Pipe (CIPP) Project
Project Location - Specific:

Various locations within the City of Big Bear Lake
Description of Project:

This project involves installation of CIPP lining in approximately 10,000 linear foot of sanitary sewer main.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt. Section: 15301 (b)
Reasons why project is exempt:

These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301 (b) as the operation, repair, and maintenance of public owned utilities.

Sealcoating of Trails Project
Project Location - Specific:

Various trails within the City of Big Bear Lake
Description of Project:

This project involves the application of a tar based sealant applied over the existing asphalt surface to protect against element damage, such as water and U.V. impacts.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt. Section: 15301 (c)
Reasons why project is exempt:

These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301 (c) as the operation, repair, and maintenance of existing bicycle and pedestrian trails.

Veteran’s Park Parking Lot Lighting
Project Location - Specific:

Veteran’s Park Parking Lot- 40906 Big Bear Blvd., Big Bear Lake, CA 92315 Description of Project:

This project includes the installation of new LED, dark sky compliant, lighting systems and replacement of the existing light poles within the Veteran’s Park Parking Lot.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt. Section: 15301 (b)
Reasons why project is exempt:

These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301 (b) as the operation, repair, and maintenance of public owned utilities.

PAC Drainage Improvements Project
Project Location - Specific:
39707 Big Bear Blvd., Big Bear Lake, CA 92315
Description of Project:

This project proposes to install a perforated pipe, bedded in gravel, approximately 16’ deep to intercept the flow of groundwater and divert it to existing drainage infrastructure at the City Hall Civic Center/ Performing Arts Center (PAC).

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt. Section: 15301
Reasons why project is exempt:

These repairs are categorically exempt from the California Environmental Quality Act (CEQA) under section 15301 as the repair, maintenance and minor alteration, with no expansion of use, of an existing facility.

MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jared Cheek, Public Works Manager
Israel Gomez, Associate Civil Engineer
SUBJECT: Authorize Installation of Stop Signs for Fox Farm Road at the Intersections of Starvation Flats Road / Scandia Road

BACKGROUND & DISCUSSION
Fox Farm Road is identified as a collector roadway within the City’s General Plan Circulation Element. Fox Farm runs from Garstin Drive on its West end, across Big Bear Boulevard, and to the easterly City Limit. Fox Farm Road, from Big Bear Boulevard to the East serves primarily residential neighborhoods. The posted speed limit is 30 MPH from Big Bear Boulevard to Crystal Lake Drive and 35 MPH from Crystal Lake Drive to the easterly City Limit. There are existing stop controls for Fox Farm Road at the intersection of Crystal Lake Road.

In late 2023, staff received multiple requests from residents in the area to consider the placement of stop controls on Fox Farm Road at the intersection with Starvation Flats Road / Scandia Road.

There are existing stop signs on both Starvation Flats Road and Scandia Road at Fox Farm Road; however, there are no stop controls on Fox Farm at this location. The residents’ concerns include two points of concern related to this area. First, they believe that vehicles generally travel at speeds greater than the speed limit along this roadway. Second, the intersection of Starvation Flats Road / Scandia Road has site distance and visibility concerns for vehicles turning from either approach onto Fox Farm Road in either direction.

The placement of stop signs are subject to guidelines established by the Manual on Uniform Traffic Control Devices (MUTCD) and require the review of an engineer. In the Spring of 2024, staff initiated a stop warrant assessment at the location pursuant to the guidelines established by the MUTCD. Staff’s assessment included data collection, such as vehicle counts and speed surveys, and a field inspection to verify the existing conditions. The guidelines review several factors including existing stop controls, vehicle speeds and volumes, collision history, and visibility concerns. The satisfaction of any number of these guidelines does not necessarily warrant the installation of a stop control but is to be considered as a part of the review.

The complete guidelines, with the findings, are included as an attachment to this report and a summary of them and their applicability to this review is provided below.

Item 1.13
Guideline Description Applicability

1. Stop Sign Pattern Reviews the placement of other stop control devices to ensure that stop controls are placed no
closer than 300’ apart.

Satisfied

2. Minimum Volume Reviews the vehicle volumes approaching the intersection from all approaches. The typical
guideline is 300 vehicles/hour for a 6-hour period.

Not Satisfied

3. Collision History Reviews records to determine if there is a pattern of vehicle collisions at the intersection.

Not Satisfied

4. Restricted Visibility Reviews visibility at intersections to ensure that sufficient site distance exists to allow for safe
movements through the intersection.

Satisfied

5. Mid-Block Crosswalk Assess for established mid-block crossings that do not have traffic controls
Not Applicable

6. Special Facilities Assess for the presence of special facilities in 300’ vicinity (i.e. schools, recreation facilities, libraries, senior centers).

Not Applicable

7. Excessive Speeds Reviews vehicular speeds to determine if there is a speeding problem on an uncontrolled street.

Not Satisfied

8. Excessive Through
Traffic – Local Streets
Reviews local streets for appropriate traffic
controls to ensure that local streets are not used as
alternative routes to nearby parallel streets
Not Applicable

9. Excessive Through
Traffic – Collector
Streets
Reviews collector streets for appropriate traffic
controls to ensure that local streets are not used as
alternative routes to nearby parallel streets
Satisfied
As outlined in the review of the guidelines, this location satisfies the analysis guidelines in three (3) of the applicable categories. First, in looking at (1) Stop Sign Pattern, the installation of a stop control at this location does not disrupt the existing stop control pattern within the area. Given the current placement of other stop controls along Fox Farm Road, there would not create a situation in which multiple stop controls are located within 300’ of each other. Secondly, (4) Restricted Visibility is a key concern that voiced by the residents about this location. The assessment found that vehicles turning from either Starvation Flats Road or Scandia Road should have 200’ of visibility in each direction based upon the speed limit of 30 MPH. The geometry of the roadway at this location provides maximum visibility in either direction of approximately 96’, or less than half of the recommended site distance. Additionally, (9) Excessive Through Traffic – Collector Streets, the volume counts indicate that daily traffic on this street exceeds the estimated trip generation based upon the land uses within the area. Finally, (7) Excessive Speeds is a concern that was voiced regard this location from the residents who contacted the City. The speed assessment that was done as a part of the data collection established that the 85th percentile speed, also known as the critical speed, is 34 MPH while the posted speed limit is 30 MPH in the area of the intersection of concern. Although the speeds did not reach the threshold established by the MUTCD, which is a critical speed of 35 MPH, there are elevated speeds within the area that would be satisfied by the installation of the stop controls
The primary guideline of concern at this location is(4) Restricted Visibility and the findings related to the limited site distance and visibility is sufficient to warrant the installation of a stop control on the affected street, Fox Farm Road. Given these findings, staff is recommending the placement of stop controls at this location, especially as it is further supported by the satisfaction of other guidelines within the MUTCD recommendations. Staff has reviewed the findings with Gibson Transportation Consulting, the City’s on-call traffic engineer, and they have validated our assessment and concur with staff’s findings and recommendations.

Should the City Council approve the sign placement this evening, Public Works will schedule the installation for later in June or early July. Prior to the installation of the sign, temporary signage will be placed in the area to advise of a forthcoming traffic pattern change. Once the stop signs are installed, there will be visibility flags placed on the posts and the warning signage will remain in place temporarily to create awareness of the traffic changes.

FISCAL IMPACTS
The costs associated with this proposal, including the engineering review and the placement of the stop sign, are available within the adopted Fiscal Year 2023-24 Annual Budget.

ENVIRONMENTAL CONSIDERATION
This action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c as a minor alteration of existing streets and highways without an expansion of use.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priorities Nos. 1 and 5 as it “supports and invests in sustainable infrastructure projects and programs consistent with the needs of our community” and it contributes to “preserve and protect the quality of life for the residents and businesses”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the Installation of Stop Signs for Fox Farm Road at the Intersections of Starvation Flats Road / Scandia Road and Finding the Project Categorically Exempt from the California Environmental Quality Act (CEQA).

ATTACHMENTS

1. Resolution No. 2024-XX

2. Completed All-Way Stop Guidelines

3. Existing Conditions – Maps and Images

4. Notice of Exemption
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING THE INSTALLATION OF STOP SIGNS FOR FOX

FARM ROAD AT THE INTERSECTION OF STARVATION FLATS ROAD / SCANDIA

ROAD AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
WHEREAS, Fox Farm Road is identified as a collector roadway within the City’s General Plan Circulation Element and it has a posted speed limit of 30 MPH and 35 MPH and serves a primarily residential neighborhood between Big Bear Boulevard and the easterly City Limit; and, WHEREAS, in late 2023, staff received a request from residents in the area to consider the placement of stop controls on Fox Farm Road at Starvation Flats Road / Scandia Road based upon concerns associated with vehicle speeds as well as the lack of visibility and site distance for vehicles turning from Starvation Flats Road / Scandia Road onto Fox Farm Road in either direction; and,
WHEREAS, the placement of stop signs is subject to guidelines established by the Manual on Uniform Traffic Control Devices (MUTCD) and require the review of an engineer, and , as such, staff prepared the necessary analysis related to this intersection; and, WHEREAS, staff collected data, including vehicle counts and speed surveys, assed the location, and reviewed the data compared to the established guidelines within the MUTCD; and, WHEREAS, the findings of from the review of this location found that this request for stop controls satisfies three (3) of the MUTCD guidelines for stop controls including Stop Sign Pattern, Restricted Visibility, and Excessive Through Traffic on Collector Streets; and, WHEREAS, based upon these findings, staff recommends the installation of the requested stop signs on Fox Farm Road at the intersection with Starvation Flats Road / Scandia Road; and, WHEREAS, staff asked Gibson Transportation Consulting, the City’s on-call Traffic Engineer to review the analysis, findings, and recommendations, with which they concurred; and, WHEREAS, this installation is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c of the CEQA implementation guidelines as minor alterations of existing streets and highways with no expansion of use.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. Staff is authorized to proceed with the installation of stop signs along Fox Farm Road at Starvation Flats Road / Scandia Road.

2. This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c of the CEQA implementation guidelines as minor alterations of existing streets and highways with no expansion of use.

Item 1.13
Attachment 1
PASSED, APPROVED AND ADOPTED this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

Page 1 of 8 ends

ALL-WAY STOP SIGN GUIDELINES
The satisfaction of guideline(s) shall not in itself require the installation of all-way stop control Prepared by: _____________________________ Date: _____________ SR: ________________ Checked by: _____________________________ Date: _____________ Street Name Street Classification* Existing Stop Control *Street designations are identified in the Circulation Element of the General Plan. For the purposes of these guidelines, a designated Collector street may be considered as a Local street if the Average Daily Traffic (ADT) is less than 2,000 vehicles. A designated Avenue or Boulevard may be considered as a Collector street if the ADT is less than 10,000 vehicles.

1. STOP SIGN PATTERN SATISFIED? YES / NO
This guideline is used to provide additional right-of-way assignment at intersections of Local and/or Collector streets to support an area-wide Stop sign pattern which limits the length of unimpeded travel routes. It should not be applied to intersections less than 300 feet from controlled intersections. This guideline is satisfied when the distance between controls meets or exceeds the Distance Threshold for the specified street. In cases where the installation of all-way stop control at an intersection would reduce the unimpeded distance, but not below the Distance Threshold, application of this guideline is optional; discretion should be used when the unimpeded distance would not be significantly reduced, and/or the controlled street has light traffic volume.

Uncontrolled Street Roadway
Classification
Distance
Threshold
(Local:750 ft
Collector: 1,500 ft)
Existing Distance
bet. Controls (feet)
Greatest Distance
bet. Controls with
Proposed Stop
Signs in Place
If this guideline is not applied, explain:

Item 1.13
Attachment 2

Page 2 of 8 ends

2. MINIMUM VOLUME SATISFIED? YES / NO
This guideline is used to provide additional right-of-way assignment at intersections of Local and/or Collector streets with partial Stop sign control where the volume of traffic entering the intersection is so high that there is likely to be an insufficient number of acceptable gaps to accommodate Stop signcontrolled cross traffic. This guideline is satisfied when the total vehicular volume entering the intersection from all uncontrolled street approaches averages at least 300 vehicles per hour for any six (6) hours on an average weekday or weekend day, and the combined vehicular and bicycle volumes and pedestrian units entering the intersection from the controlled street approaches average at least 200 units per hour for the same six hours. When the 85th percentile approach speed of the uncontrolled street traffic exceeds 40 mph, the minimum required threshold is 70 percent of these requirements, as shown in the table.

Major Street 85th Percentile (Critical) Speed V = mph
Minimum
Required 6-hour
Average
Volumes/Units
V≤40
mph
V>40
mph
1st
Hour
2nd
Hour
3rd
Hour
4th
Hour
5th
Hour
6th
Hour
Uncontrolled
street: total
vehicular
volume
300 210
Controlled
street:
combined
vehicle and
bicycle
volumes and
pedestrian
units
200 140

Page 3 of 8 ends

3. COLLISION HISTORY SATISFIED? YES / NO
This guideline is used to provide additional right-of-way assignment at intersections of Local and/or Collector streets where a collision pattern has developed that is susceptible to correction and an adequate trial of feasible alternative measures has proven unsuccessful.

Most recent 4 years of available collision data
from ____ /____ /____
to ____ /____ /____
Required Qualified Dates of Correctable
Collisions Reported
Single 12 month period within the most recent 2 years of available collision data from ____ /____ /____
to ____ /____ /____
3 (1) ____ /____ /____
(2) ____ /____ /____
(3) ____ /____ /____
Two 12 month periods within the most recent 4 years of available collision data First 12 month period
from ____ /____ /____
to ____ /____ /____
Second 12 month period
from ____ /____ /____
to ____ /____ /____ 4
(1) ____ /____ /____
(2) ____ /____ /____
(3) ____ /____ /____
(4) ____ /____ /____
a. Has the intersection has experienced 3 or more reported collisions, susceptible to correction by allway stop control in any 12 month period within the most recent 2 years of available collision data; or 2 or more reported collisions, susceptible to correction by all-way stop control in each of two separate 12 month periods within the most recent 4 years of available collision data? If YES, proceed to item b.
b. Has there been an adequate trial of feasible alternative measures that has proven unsuccessful? If YES, this guideline is satisfied.

Page 4 of 8 ends

4. RESTRICTED VISIBILITY SATISFIED? YES / NO
This guideline is used to provide additional right-of-way assignment at intersections of Local and/or Collector streets with restricted visibility that cannot be adequately improved with other measures. This guideline is satisfied when the visibility distance is less than the Visibility Distance Threshold for the Stop sign-controlled approach, and other corrective measures are not feasible. In determining the visibility distance, a setback distance for the eyes of the driver of the vehicle will be assumed as 10 feet from the edge of the conflict line (the line at which the vehicle on the controlled approach conflicts with cross-traffic vehicles). Visibility distance should be measured from a 3.5 foot height at the location of the eyes of the driver to an object 4.25 feet high in the center of the travel lane for both approaches of the uncontrolled street. For T-type intersections, visibility should also be examined from the perspective of a pedestrian crossing from the top of the T across either leg. For such locations with full-time parking lanes: the perspective of a pedestrian should be 4 feet from the adjacent curb face, near each landing; for locations without full-time parking lanes: it should be at the edge of the curb at each landing.

Stop-Controlled
Approach
(Street, Direction)
Speed Limit on
Uncontrolled
Street (mph) Visibility Distance
Threshold
(ft)
Determined Visibility
Distance
(ft)
25 155
30 200
35 250
If the Visibility Distance Threshold is not met, explain why other corrective measures can or cannot be implemented:

Page 5 of 8 ends

5. MID-BLOCK CROSSWALK SATISFIED? YES / NO / NA
This guideline is used to provide additional right-of-way assignment at a mid-block location on a Local or Collector street where a marked crosswalk has been authorized without signal control or warning beacons.
a. Is a there an authorized mid-block crosswalk at the location? If YES, proceed to item b.
b. Is the mid-block crosswalk in place without the accompaniment of signal control or warning beacons? If YES, proceed to item c.
c. Does the street have an ADT of at least 2,000 vehicles? If YES, proceed to item d.
d. Is the pedestrian volume at least 20 units during a one hour period? Children who appear to be under 13 years of age, elderly who appear to be over 64 years of age, and disabled persons count as two (2) pedestrians.

If YES, this guideline is satisfied. If NO, engineering judgement may be used to retain or removal the mid-block crosswalk per the Marked Uncontrolled Crosswalk Guidelines.

If a. and b. are YES, and c. and/or d. are NO, stop control is optional. Signal control and/or warning beacons should be evaluated. In such cases, justify in the space below:

Page 6 of 8 ends

6. SPECIAL FACILITIES SATISFIED? YES / NO / NA
This guideline is used to provide additional right-of-way assignment near institutions primarily serving youth, the elderly and disabled. This guideline is satisfied at an intersection at least 300 feet away from the nearest controlled intersection, across Local and/or Collector streets without signal control that is less than one block from any of the facilities below:
a) A public or private elementary, middle or high school e) A senior citizen center b) A center serving persons with disabilities f) A child care or day care center c) A rec. center or playground primarily used by children g) A hospital, medical center or clinic d) A public library h) Another facility type, primarily serving youth, the elderly or persons with disabilities
Name of Special Facility:_______________________ Facility Type:_____________________________ a. Is the intersection less than one block from the special facility? If YES, proceed to item b.
b. Is the distance to the nearest controlled intersection at least 300 feet? If YES, this guideline is satisfied. If NO, this guideline is optional.

7. EXCESSIVE SPEEDS SATISFIED? YES / NO / NA
This guideline is used to provide additional right of way assignment at intersections of Local and/or Collector streets to address a demonstrated speeding problem on the uncontrolled street. This guideline is satisfied when the 85th percentile (critical) speed in either direction, rounded to the nearest miles per hour on the uncontrolled street meets or exceeds the Speed Threshold, and the distance to the nearest controlled intersections in either direction is at least 300 feet. Speed humps may be considered along affected streets in lieu of stop sign control.

Uncontrolled Street
(Enter street name
in appropriate row)
Speed Limit
(Posted or
Prima
Facie)
(mph)
Speed
Threshold
(mph)
Surveyed
Critical
Speed
(mph)
Distance to
Nearest
Controlled
Intersections
25 30 /
30 35 /
35 40 /
a. Is the speed threshold met or exceeded?
If YES, proceed to item b.
b. Is the distance between nearest controlled intersections in either direction at least 300 feet? If YES, this guideline is satisfied

Page 7 of 8 ends

8. EXCESSIVE THROUGH TRAFFIC ON LOCAL STREETS SATISFIED? YES / NO / NA This guideline is used to provide additional right-of-way assignment at intersections involving uncontrolled Local streets to discourage the use of such streets as alternate routes to parallel nearby streets of higher functional classifications. Generally, this guideline is reviewed as part of an area-wide neighborhood traffic management plan, involving community input. The Excessive Through Traffic on Local Streets guideline shall not be used for locations that meet the Stop Sign Pattern guideline. This guideline is satisfied where all conditions below are met:

I. The distance to the nearest controlled intersections in either direction exceeds 300 feet.

II. The volume on the uncontrolled Local street exceeds 1,000 vehicles per day and is at least 125% of the volume on similar adjacent parallel streets.

Criteria Required Measured Value %
ADT0/
ADT1,2 Distance between existing controls > 300 feet ft Two-way volume on uncontrolled street, vehicles per day > 1,000 vpd
ADT0 = 100%
Two-way volume on parallel street 1: ≥ 125% ADT1 =
Two-way volume on parallel street 2: ≥ 125% ADT2 =
a. Does the distance between nearest controlled intersections in either direction exceed 300 feet? If YES, proceed to item b.
b. Does the volume on the uncontrolled Local street exceed 1,000 vehicles per day and is it at least 125% of the volume on similar adjacent parallel streets? If YES, then this guideline is satisfied.

Page 8 of 8 ends

9. EXCESSIVE THROUGH TRAFFIC ON COLLECTOR STREETS SATISFIED? YES / NO / NA This guideline is used to provide additional right-of-way assignment at intersections involving uncontrolled Collector streets to discourage the use of such streets as alternate routes to parallel nearby streets of higher functional classifications. Generally, this guideline is reviewed as part of an area-wide neighborhood traffic management plan, involving community input. The Excessive Through Traffic on Collector Streets guideline shall not be used for locations that meet the Stop Sign Pattern guideline. This guideline is satisfied where all conditions below are met:

I. The distance to the nearest controlled intersections in either direction is at least 300 feet.

II. The daily volume on the Collector street exceeds the volume of trips estimated to be generated by the dwelling units served by the Collector street. In the absence of specific data, the threshold volume is considered to be the product of 15 multiplied by the number of dwelling units within 1/8th of a mile, parallel to the Collector street and between intersecting streets classified as Collector and above.

III. The Stop signs would not result in diversion of through traffic parallel adjacent Local streets. a. Does the distance between nearest controlled intersections in either direction exceed 300 feet? If YES, proceed to item b.
b. Would the STOP signs result in diversion of traffic to parallel adjacent Local streets? If NO, proceed to the table below.
(A)
Daily Two-Way Volume
(B)
Trip Generation
(if known)
(C)
No. of Dwelling Units
Within 1/8 Mile
(D)
Estimated Trip
Generation
15 X # dwelling units
This guideline is satisfied if the number in box A is greater than the number in box B or box D above.

Attachment 3
Existing Conditions – Fox Farm Road at Starvation Flats Road / Scandia Road Item 1.13
Attachment 3

Installation of Stop Signs for Fox Farm Road at the Intersection of Starvation Flats Road / Scandia Road.

Project Location - Specific:

Fox Farm Road at the intersection with Starvation Flats Road / Scandia Road, Big Bear Lake, CA 92315 Description of Project:

The project involves the placement of stop control devices at the intersection of Fox Farm Road and Starvation Flats Road / Scandia Road in the City of Big Bear Lake.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt
Section: 15301(c)
Reasons why project is exempt:

CEQA exemptions include as a minor alteration of existing streets and highways without an expansion of use.

MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Jared Cheek, Public Works Manager
Israel Gomez, Associate Civil Engineer
SUBJECT: Authorize Installation of Stop Signs for Lahontan Drive at the Intersection of Georgia Street

BACKGROUND & DISCUSSION
Lahontan Drive is identified as a local roadway within the City’s General Plan Circulation Element. Lahontan Drive runs East to West from Knight Avenue to Eureka Drive, serving a residential neighborhood. The speed limit is 25 MPH based upon the California Prima Facie Speed Limit, which is typical for local streets where no other speed limit is posted. There are existing yield signs on Lahontan at its intersection with the bisecting North / South streets, including Georgia Street.

In early 2024, staff was contacted by the San Bernardino County Sheriff’s Department to advise that they had become aware of a number of traffic collisions at this location and staff were asked to investigate the location for potential stop control installations. The underlying premise of these actions is a failure to yield as vehicles enter the intersection. There are existing yield signs for vehicles traveling on Lahontan Drive and no stop controls or other measures on Georgia Street, which is considered the major approach at this intersection based upon observed traffic volumes.

In reviewing the data for this intersection, the vehicle counts and speeds are consistent with the expectations for local roadways of this nature. As indicated by the Sheriff’s Department, the existing accident data is the primary concern for this location. For calendar year 2023, there were five (5) reported traffic collisions at this intersection. The cause for three (3) of the five (5) Item 1.14
accidents was reported as failure to yield and the others were undetermined related to cause. There was as an additional collision in December of 2022 and one in January of 2024, bringing the total to seven (7) collisions within a fourteen (14) month period. The MUTCD requirements indicate that a stop or yield sign can be used to assert right-of-way at the intersection of two minor roads when collision records show five (5) or more collisions in a three (3) year period or three (3) or more collisions in a two (2) year period that are the result of a failure to yield.

Lahontan Drive, as it intersects Georgia Street, has yield signs for traffic traveling eastbound and westbound. Based upon the above collision data, with the majority cause being for failure to yield, staff believes that the existing yield signs are not effective traffic control devices at this location.

Staff is recommending the placement of stop signs along Lahontan Drive at the intersection of Georgia Street. No additional signage or controls are proposed for Georgia Street. Staff has reviewed our findings with Gibson Transportation Consulting, the City’s on-call traffic engineer, and they have validated our assessment and concur with staff’s findings and recommendations.

FISCAL IMPACTS
The costs associated with this proposal, including the engineering review and the placement of the stop sign, are available within the adopted Fiscal Year 2023-24 Budget.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the Installation of Stop Signs for Lahontan Drive at the Intersection of Georgia Street and Finding the Project Categorically Exempt from the California Environmental Quality Act (CEQA).

ATTACHMENTS

1. Resolution No. 2024-XX

2. Existing Conditions – Maps and Images

3. Notice of Exemption
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING THE INSTALLATION OF STOP SIGNS FOR

LAHONTAN DRIVE AT THE INTERSECTION OF GEORGIA STREET AND

FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
WHEREAS, Lahontan Drive is identified as a local roadway within the City’s General Plan Circulation Element and it has a 25 MPH prima facie speed limit, meaning that the speed limit is not posted, and serves a residential neighborhood to the North of Big Bear Boulevard between Knight Avenue and Eureka Drive; and,
WHEREAS, in early 2024, staff was contacted by the San Bernardino County Sheriff’s Department to advise that they had become aware of a number of traffic collisions at this location and staff were asked to investigate the location for potential stop control installations; and, WHEREAS, the placement of stop signs is subject to guidelines established by the Manual on Uniform Traffic Control Devices (MUTCD) and require the review of an engineer, and , as such, staff prepared the necessary analysis related to this intersection; and, WHEREAS, staff collected data, including vehicle counts and speed surveys, assed the location, and reviewed the data compared to the established guidelines within the MUTCD; and, WHEREAS, the data provided by the Sheriff’s Department indicated that there were five (5) traffic collisions here in a twelve (12) month period and seven (7) reported collisions in fourteen (14) months and the reported cause for at least three (3) of the five (5) collisions was for failure to yield; and,
WHEREAS, the MUTCD recommends the installation of stop controls to assert right-of-way at the intersection of two (2) minor roads when collision records show five (5) or more collisions in a three (3) year period or three (3) or more collisions in a two (2) year period that are the result of a failure to yield ; and,
WHEREAS, based upon the available collision data, the MUTCD recommendations for the installation of a stop sign at this location is satisfied in both described circumstances; and, WHEREAS, staff is recommending the installation of stop controls on both approaches of Lahontan Drive at Georgia Street with no addition of controls being recommended for Georgia Street; and,
WHEREAS, staff asked Gibson Transportation Consulting, the City’s on-call Traffic Engineer to review the analysis, findings, and recommendations, with which they concurred; and, WHEREAS, this installation is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.c of the CEQA implementation guidelines as minor alterations of existing streets and highways with no expansion of use.

Item 1.14
Attachment 1
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. Staff is authorized to proceed with the installation of stop signs along Lahontan Drive at Georgia Street.

PASSED, APPROVED AND ADOPTED this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Attachment 2
Existing Conditions – Lahontan Drive at Georgia Street
Item 1.14
Attachment 2

Installation of Stop Signs for Lahontan Drive at the intersection with Georgia Street.

Project Location - Specific:

Lahontan Drive at the intersection with Georgia Street, Big Bear Lake, CA 92315 Description of Project:

The project involves the placement of stop control devices on Lahontan Drive at the intersection with Georgia Street in the City of Big Bear Lake.

Name of Public Agency Approving Project:

City of Big Bear Lake, City Council
Name of Person or Agency Carrying out Project:

City of Big Bear Lake, Engineering Division
Exempt Status: (check one) (State type and section number) XX Categorically Exempt
Section: 15301(c)
Reasons why project is exempt:

CEQA exemptions include as a minor alteration of existing streets and highways without an expansion of use.

PUBLIC HEARING REPORTS

AGENDA REPORT
Service, Quality, Community
DATE: June 12, 2024
TO: Honorable Mayor and City Council Members
FROM: Erik Sund, City Manager
PREPARED BY: Reginald A. Lamson, DWP General Manager
RE: DWP Water Standby Charge Assessment
Background:

In 1990, the Department of Water and Power (DWP) Board of Commissioners (the Board) and the City Council first approved a “Water Standby Charge” for parcels without water service that have DWP water lines available to them. Each parcel of land, under one acre, is charged one Standby Charge and parcels over one acre are charged a Standby Charge for each 75 (seventyfive) feet of frontage with water lines. The total charge does not exceed one Standby Charge multiplied by the total number of acres comprising the parcel.

In 1990 the initial standby charge was set at $30, which was increased in 1992 to $53 and has remained unchanged since. There are 2,202 affected parcels in DWP’s service area.

At a Regular Meeting on April 23, 2024, the DWP Board adopted a motion recommending that the City Council adopt the Water Standby Charge of $53. They also recommended that the charge be placed on the City’s property tax roll for collection.

A resolution establishing the DWP Water Standby Charge at a rate of $53 is attached for the City Council’s consideration based on the Board’s recommendation that the Water Standby Charge be set at a rate of $53, which is the same rate established by the City Council since 1992.

Also attached for Council information is the Standby Charge Report for fiscal year 2025.

Financial Impact:

The Water Standby Charges will provide revenue of $121,635 to DWP for fiscal year 2025. This assessment is $3,498 or 3% less than the fiscal year 2024 assessment of $125,133. The total number of assessed parcels decreased by 63 during fiscal year 2024 as the parcels were connected to DWP’s system. Standby revenues reduce water rates paid by connected customers.

Recommendation:

Adopt the attached resolution and receive and file the attached report regarding water standby charges directing that such charges be assessed and collected on the property tax roll.

Attachments: 1. Proposed Resolution

2. Standby Charge Report
Item 2.1
RESOLUTION NO. 2024-XX

RESOLUTION APPROVING THE PLACEMENT OF BIG BEAR

LAKE DEPARTMENT OF WATER AND POWER

STANDBY FEES ON THE TAX ROLL
WHEREAS, the Board of Commissioners of the City of Big Bear Lake Department of Water and Power (DWP) recommends the re-adoption of water standby fees by the City Council for FY 2024- 25; and
WHEREAS, the proposed fee for FY 2024-25 is $53 per year per vacant parcel of land for parcels up to 1-acre in size, and this fee has not been increased since FY 1991-92; and WHEREAS, revenues generated by this fee are used to partially fund debt service associated with the water system.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake:

1. Findings.
(a) Pursuant to Section 5471 of the Health and Safety Code, the City Council of the City of Big Bear Lake (the "City") has initiated proceedings to assess a water standby charge. (b) All parcels of real property within the area of service of the City of Big Bear Lake, Department of Water and Power (the "Department") benefit from the water transmission system and availability of water service, whether or not the parcel currently receives water service.
(c) Without the standby charge, current contributions made to the system by benefiting parcels would be inadequate to meet the annual debt service payment necessary to ensure the service of water distribution within the area and to maintain the general well-being of the community served.
(d) The proposed water standby charge is reasonably related to the benefit of having water mainlines available in the area subject to the standby charge. (e) Pursuant to Health and Safety Code Section 5473, the City Council has accepted for filing and has considered a report which contains: (a) a description of the charge; (b) a description of each parcel subject to the charge; (c) the compilation of the charge proposed for each parcel subject to the charge; (d) the method of imposition of the charge; and (e) a statement of the methodology and rationale followed in the determination of the charge for which a benefit is received for the service rendered.
(f) Pursuant to Health and Safety Code Sections 5473.1 the standby charge has been noticed by publication in a newspaper of general circulation. The public hearing upon the Item 2.1
Attachment 1
proposed standby charge was conducted by the City Council, and all comments were heard and considered.

2. Incorporation of Engineer’s Report. The report titled City of Big Bear Lake, Department of Water and Power Engineer’s Report on Standby Assessments for Fiscal Year 2025 dated April 23, 2024, as filed with the City and containing a description of each parcel of real property upon which the standby charge will be imposed and the amount of water standby charge for each subject parcel for fiscal year 2025, is hereby received and incorporated by reference.

3. Collection of Charges. Water standby charges for fiscal year 2025 shall be collected on the property tax roll, in the same manner, and together with, the general property taxes of the City.

4. Power to Prescribe Fees. Pursuant to Health & Safety Code Section 5471, the City Council has the power to prescribe standby charges by ordinance or resolution.

5. Standby Charges. Standby charges shall be assessed at the rate of fifty-three dollars ($53.00) per year for each parcel of land having frontage with water lines for parcels up to one (1) acre in size. For parcels in excess of one (1) acre, the charge shall be an additional fifty-three dollars ($53.00) for each seventy-five (75) feet of frontage (or any additional fraction thereof exceeding one half of 75 feet) with water lines, except that the charge shall not exceed fiftythree dollars ($53.00) times the total number of acres (or any additional fraction of an acre) comprising the parcel.

PASSED, APPROVED AND ADOPTED this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is four; that the foregoing resolution, being Resolution No. 2024-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 12th day of June and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
City of Big Bear Lake, Department of Water and Power Engineer's Report on Standby Assessments for Fiscal Year 2025
Aprll23.2024
A $30 per year Standby Charge was adopted pursuant to Health and Safety Code Section 5471 for FY 1991. Beginning in FY 1992 and continuing each year and every year since FY 1992, the City Council adopted a $53 per year Standby Charge. In 1991, $53 was determined to be the amount that a vacant parcel owner should pay towards the debt service and other costs for system maintenance and improvements. For 2025, the DWP Board recommends that the City Council adopt a $53 per year Standby Charge.

Standby charges are proposed to be assessed at the rate ofFifty-three Dollars ($53) per year, per parcel without water service, having street frontage with water lines, for parcels up to one (l) acre in size. For qualising parcels in excess ofone (l) acre, the charge shall be Fifty+hree Dollars ($53) for each seventy-five (75) feet of frontage (or any additional fraction thereoi exceeding one halfofT5 feet), except that the charge shall not exceed Fifty+hree Dollars ($53) multiplied by the total number ofacres (or any additional fraction ofan acre) comprising the parcel.

Compilation of the Amount of the Charge Proposed for each Parcel Subject to the Charge:

A listing ofall parcels proposed to be charged the Standby Charge for FY 2025 and the amount that each parcel is proposed to be charged will be filed with the City Clerk. County Clerk, DWP and is attached hereto as Exhibit A.

Pursuant to Health and Safety Code Section 5471. at their Regular meeting ol April 23, 2024, the Board of Commissioners of the Department of Water & Power voted to recommend that the City Council adopt a $53/year Standby Charge for 2,202 parcels of land without water service within the DWP service area that have water lines available to serve said parcels. Revenues from said charge will assist in paying the annual debt service and other costs for improvements to the Water System. l. Description of the Charge and the Method by Which it Will be Imposed:

2. Item 2.1
Attachment 2
3 Water Strndby Charge Report
FY 2025 St ndby Chsrge
Aptil 23 , 2024

Page 2 ends

Re dA. PE, LS, General Manager
Statement of the Methodology and Rationale Followed in Determining the Degree of Benefit Conferred by the Service for Which the Charge is Made:

Description of Parcels to be Assessed.

Attached hereto as "Exhibit A".
,
Department of Water & Power
The monies raised by the FY 2025 Standby Charges will be used to assist in servicing debt issued and paying other costs incurred for maintenance and improvements to the Water System. The Fifty-three Dollars ($53) per year, per qualifuing parcel will raise $ l2 I ,635. The total related debt service payments for FY 2025 arc expected to be $1,058,700. The $ l2 I,635 eamed from the Standby Charges, amounts to l2 percent of the annual debt service payment. The remainder olthe debt service payment and water system costs are paid through service charges collected from DWP customers.

Exhibit A - Standby Asessment Roll 2025
Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
0304041010000 53 0308052090000 53 0311254110000 53 2328061130000 53 2350423340000 530304051060000 53 0308053100000 53 0311262010000 53 2328063130000 53 2350424400000 530304082100000 53 0308055070000 53 0311264020000 53 2328063150000 53 2350425010000 530304082110000 53 0308055160000 53 0311271070000 53 2328063200000 53 2350425390000 530304083070000 53 0308055170000 53 0311272170000 53 2328063220000 53 2350425400000 530304111010000 53 0308055270000 53 0311272280000 53 2328063230000 53 2350425410000 530304111030000 53 0308056030000 53 0311272300000 53 2328064050000 53 2350426120000 530304111200000 53 0308056150000 53 0311291060000 53 2328064110000 53 2350426310000 530304111210000 53 0308056160000 53 0311292060000 53 2328065040000 53 2350426330000 530304111300000 53 0308056280000 53 0311292070000 53 2328066010000 53 2350426400000 530304112010000 53 0308056370000 53 0311292240000 53 2328072270000 53 2350431470000 530304112110000 53 0308056420000 53 0311292250000 53 2328073020000 53 2350431500000 530304113010000 53 0308056500000 53 0311293040000 53 2328073060000 53 2350432250000 530304113020000 53 0308056570000 53 0311361010000 424 2328073180000 53 2350432270000 530304113030000 53 0308056580000 53 0311372080000 53 2328086010000 53 2350432370000 530304113040000 53 0308056720000 53 0311383020000 53 2328086020000 53 2350433360000 530304114120000 53 0308057150000 53 0311391070000 53 2328091180000 53 2350433480000 530304114170000 53 0308057160000 53 0311392080000 53 2328091190000 106 2350434130000 530304117010000 53 0308057260000 53 0311392120000 53 2328101050000 106 2350434450000 530304117070000 53 0308057520000 53 0311392140000 53 2328122060000 53 2350435210000 530304117080000 53 0308057840000 53 0311393020000 53 2328122070000 53 2350435250000 530304117090000 53 0308057850000 53 0311393060000 53 2328131050000 53 2350435260000 530304117190000 53 0308058020000 53 0311394030000 53 2328131060000 53 2350436150000 530304117320000 53 0308058140000 53 0311394140000 53 2328132010000 53 2350436170000 530304118020000 53 0308058160000 53 0311395010000 53 2328132020000 53 2350436180000 530304118120000 53 0308058170000 53 0311395020000 53 2328132030000 53 2350436470000 530304123130000 53 0308058180000 53 0311402020000 53 2328132040000 53 2350436500000 530304123140000 53 0308059050000 53 0311402030000 53 2328134080000 53 2350436520000 530304123150000 53 0308059080000 53 0311402040000 53 2328136060000 53 2350441100000 530304123180000 53 0308061140000 53 0311403020000 53 2328143040000 53 2350441140000 530304123190000 53 0308061210000 53 0311403030000 53 2328143230000 53 2350441320000 530304126010000 53 0308063010000 53 0311403060000 53 2328144050000 53 2350441330000 530304126030000 53 0308063020000 53 0311403090000 53 2328151020000 53 2350441450000 530304126150000 53 0308063030000 53 0311404010000 106 2328153060000 53 2350443020000 530304126170000 53 0308064020000 53 0311411130000 106 2328154070000 53 2350444420000 530304126180000 53 0308073220000 53 0311431040000 53 2328154180000 53 2350444580000 530304126260000 53 0308074070000 53 0311431070000 53 2328161020000 53 2350444460000 530304126310000 53 0308075090000 53 0311431220000 53 2328164050000 53 2350445010000 530304127150000 53 0308075160000 53 0311451010000 848 2328171020000 53 2350445070000 530304127160000 53 0308075210000 53 0311451100000 53 2328171130000 53 2350445440000 530304127170000 53 0308076040000 53 0311451220000 53 2328171150000 53 2350445490000 530304127260000 53 0308081010000 53 0311451290000 53 2328173010000 53 2350446010000 530304128050000 53 0308082140000 53 0311451300000 53 2328181060000 53 2350446170000 530304128090000 53 0308082150000 53 0311451360000 53 2328181090000 53 2350446210000 53 1 of 10
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APN
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Vacant Parcel
APN
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Vacant Parcel
APN
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Vacant Parcel
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0304129040000 53 0308082160000 53 0311451380000 53 2328181120000 53 2350446300000 530304129050000 53 0308082170000 53 0311451480000 53 2328182090000 53 2350451390000 530304131210000 53 0308082220000 53 0311451540000 53 2328182100000 53 2350452450000 530304132100000 53 0308082240000 53 0311451680000 53 2328182120000 53 2350453040000 530304132110000 53 0308082270000 53 0311451690000 53 2328191120000 53 2350453060000 530304132160000 53 0308082280000 53 0311452030000 53 2328191230000 53 2350453140000 530304132170000 53 0308082310000 53 0311452080000 53 2328191270000 212 2350453280000 530304132230000 53 0308082320000 53 0311452140000 53 2328203020000 53 2350453370000 530304132340000 53 0308082330000 53 0311452200000 53 2328203030000 53 2350454130000 530304133100000 53 0308083060000 53 0311452540000 53 2328203040000 53 2350454400000 530304133120000 53 0308084010000 53 0311461030000 53 2328204040000 53 2350454420000 530304133140000 53 0308084020000 53 0311461040000 159 2328204060000 53 2350455140000 530304133150000 53 0308085020000 53 0311461170000 53 2328213200000 53 2350455310000 530304134010000 53 0308085090000 53 0311471080000 53 2328221090000 53 2350455380000 530304134160000 53 0308085100000 53 0311471200000 53 2328221150000 53 2350455460000 530304135010000 53 0308091170000 53 0311471210000 53 2328221180000 53 2350455470000 530304135020000 53 0308101130000 53 0311471530000 53 2328221190000 53 2350461080000 530304142110000 53 0308101140000 212 0311471570000 53 2328221230000 53 2350462060000 530304142140000 53 0308101160000 53 0311471610000 53 2328241100000 106 2350462070000 530304151020000 53 0308101180000 53 0311471630000 53 2328241180000 53 2350462080000 530304151480000 53 0308101190000 53 0311471650000 53 2328241190000 106 2350462110000 530304152010000 53 0308101200000 53 0311471670000 53 2328252260000 53 2350462270000 530304152020000 53 0308101210000 53 0311471700000 53 2328252270000 53 2350462300000 530304152030000 53 0308101230000 53 0311472090000 53 2328252280000 53 2350462320000 530304161020000 53 0308101390000 53 0311472110000 53 2328261020000 53 2350462400000 530304163030000 53 0308101440000 53 0311472180000 53 2328262100000 53 2350463040000 530304163060000 53 0308121080000 106 0311472230000 53 2328262270000 53 2350463050000 530304163100000 53 0308121160000 53 0311472390000 53 2328263070000 53 2350463440000 530304163110000 53 0308121180000 53 0311472410000 53 2328272120000 53 2350463490000 530304164020000 53 0308121210000 53 0311472450000 53 2328275090000 53 2350464170000 530304164130000 53 0308121260000 53 0311472510000 53 2328276090000 53 2350464400000 530304164160000 53 0308121320000 53 0311472530000 53 2328282070000 53 2350465510000 530304164190000 53 0308121350000 53 0311491040000 53 2328283390000 53 2350466090000 530304165040000 53 0308121740000 53 0311491050000 53 2328284010000 53 2350466190000 530304166100000 53 0308121800000 106 0311491070000 53 2328284040000 53 2350471150000 530304166110000 53 0308132040000 53 0311491080000 53 2328291060000 53 2350471440000 530304166190000 53 0308133050000 53 0311491090000 53 2328291070000 53 2350472110000 530304166200000 53 0308143230000 53 0311491100000 53 2328291080000 53 2350472340000 530304166220000 53 0308143240000 53 0311491120000 53 2328291090000 53 2350473080000 530304166230000 53 0308143250000 53 0311501080000 53 2328291120000 53 2350473090000 530304166240000 53 0308144030000 53 0311501090000 53 2328291320000 53 2350473160000 530304166320000 53 0308144210000 53 0311501290000 53 2328291330000 53 2350473450000 530304166330000 53 0308145160000 53 0311501370000 53 2328301030000 53 2350473470000 530304167010000 53 0308146030000 53 0311501390000 53 2328301040000 53 2350473520000 530304167030000 53 0308147080000 53 0311501410000 53 2328301120000 53 2350474010000 530304167050000 53 0308147090000 53 0311511080000 53 2328301250000 159 2350474190000 53 2 of 10
Vacant Parcel
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APN
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Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
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Vacant Parcel
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Vacant Parcel
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Vacant Parcel
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Amount
Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
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Amount
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Vacant Parcel
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APN
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Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
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Amount
Vacant Parcel
APN
Assessment
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Vacant Parcel
APN
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Vacant Parcel
APN
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Amount
Vacant Parcel
APN
Assessment
Amount
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Vacant Parcel
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Amount
Vacant Parcel
APN
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Amount
Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
0307091220000 53 0310292090000 53 0315165500000 53 2350063090000 53 2350607240000 530307091230000 53 0310292250000 53 0315166160000 53 2350063110000 53 2350612020000 530307094160000 53 0310293190000 53 0315166210000 53 2350063130000 53 2350612060000 530307094180000 53 0310294030000 53 0315166590000 53 2350063140000 53 2350612120000 530307094610000 53 0310294040000 53 0315167190000 53 2350064190000 53 2350612350000 530307094200000 53 0310294200000 53 0315167440000 53 2350065010000 53 2350613080000 530307094250000 53 0310341230000 53 0315167480000 53 2350071020000 53 2350613170000 530307094310000 53 0310341320000 53 0315168250000 53 2350071090000 53 2350613210000 530307094600000 212 0310341350000 53 0315171370000 53 2350071140000 53 2350613220000 530307101130000 53 0310341410000 53 0315171550000 53 2350072260000 53 2350613290000 530307101290000 53 0310342130000 53 0315172500000 53 2350074020000 53 2350614100000 530307101360000 53 0310342160000 53 0315173380000 53 2350074090000 53 2350614120000 530307101750000 53 0310351030000 53 0315174190000 53 2350074120000 53 2350614210000 530307103160000 53 0310351350000 53 0315174200000 53 2350075040000 53 2350614410000 530307103170000 53 0310392090000 53 0315174210000 53 2350081150000 53 2350616130000 530307104140000 53 0310392170000 53 0315174360000 53 2350081180000 53 2350616140000 530307105060000 53 0310393010000 53 0315174390000 53 2350082080000 53 2350616320000 530307106060000 53 0310401050000 53 0315175030000 53 2350082150000 53 2350616430000 530307106080000 53 0310402100000 53 0315175070000 53 2350082220000 53 2350617010000 530307106090000 53 0310403250000 53 0315175080000 53 2350084050000 53 2350617120000 530307106110000 53 0310412130000 53 0315175090000 53 2350141010000 53 2350617220000 530307106210000 53 0310412140000 53 0315176100000 53 2350151030000 53 2350617230000 530307106350000 53 0310413010000 53 0315176150000 53 2350152060000 53 2350621060000 530307106390000 53 0310421070000 53 0315231130000 106 2350152080000 53 2350621110000 530307107100000 53 0310421080000 53 0315231160000 106 2350152100000 53 2350621140000 530307107150000 53 0310421210000 53 0315231170000 53 2350152180000 53 2350622260000 530307107170000 53 0310421240000 53 0315231230000 106 2350162010000 53 2350622330000 530307108050000 53 0310422030000 53 0315253360000 106 2350162170000 53 2350622440000 530307108110000 53 0310422070000 53 0315361040000 106 2350163150000 53 2350622480000 530307109020000 53 0310422150000 53 0315361460000 159 2350163240000 53 2350623190000 530307109060000 53 0310423070000 53 0315371010000 53 2350163270000 53 2350623360000 530307111170000 53 0310432050000 53 0315372120000 53 2350231020000 53 2350623370000 530307112070000 53 0310432140000 53 0315373020000 53 2350241100000 53 2350623390000 530307112100000 53 0310433080000 53 0315373070000 53 2350242110000 53 2350624040000 530307112180000 106 0310433090000 53 0315373090000 53 2350242130000 53 2350624140000 530307112190000 106 0310433170000 53 0315381010000 53 2350245100000 53 2350624240000 530307112200000 106 0310442110000 53 0315381050000 53 2350246050000 53 2350624280000 530307121110000 53 0310442290000 53 0315381060000 53 2350246060000 53 2350624320000 530307121230000 53 0310442470000 53 0315381070000 53 2350331040000 53 2350625340000 530307122300000 53 0310462220000 53 0315381090000 53 2350331050000 53 2350625400000 530307122310000 53 0310462500000 53 0315382010000 53 2350331160000 106 2350625410000 530307122340000 53 0310471030000 53 0315391020000 53 2350341050000 53 2350625420000 530307124020000 53 0310471100000 53 0315391050000 53 2350341070000 53 2350626200000 530307124030000 53 0310472240000 53 0315391060000 53 2350341100000 53 2350626270000 530307124040000 53 0310473020000 53 0315391110000 106 2350341110000 106 2350626360000 530307124050000 53 0310473050000 53 0315391130000 106 2350341120000 53 2350627010000 53 8 of 10
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APN
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Vacant Parcel
APN
Assessment
Amount
Vacant Parcel
APN
Assessment
Amount
0307124060000 53 0310482170000 53 0315392030000 53 2350341170000 53 2350627060000 530307124070000 53 0310482290000 53 0315392070000 53 2350351060000 53 2350631140000 530307124310000 53 0310483130000 53 0315392100000 53 2350351080000 53 2350631150000 530307131030000 53 0310502070000 53 0315392110000 53 2350351090000 53 2350632170000 530307132070000 53 0310511050000 53 0315392130000 53 2350361060000 159 2350632240000 530307132080000 53 0310511080000 53 0315392140000 53 2350361070000 53 2350632370000 530307132230000 53 0310511140000 53 0315392180000 53 2350361100000 53 2350632390000 530307151070000 53 0310513060000 53 0315392200000 53 2350361180000 53 2350633430000 530307151080000 53 0310521010000 53 0315392210000 53 2350361270000 53 2350633450000 530307151130000 53 0310521060000 53 0315393070000 53 2350361540000 53 2350634090000 530307151150000 53 0310523020000 53 0315394010000 53 2350361600000 53 2350634190000 530307151160000 53 0310523050000 53 0315401020000 53 2350361710000 53 2350634240000 530307161010000 53 0310524160000 53 0315402050000 53 2350361720000 53 2350634350000 530307161190000 53 0310531260000 53 0315402060000 53 2350361750000 53 2350634430000 530307162290000 53 0310531270000 53 0315402080000 53 2350361800000 53 2350635020000 530307163010000 53 0310532110000 53 0315402110000 53 2350361820000 53 2350635090000 530307163180000 53 0310532140000 53 0315403020000 53 2350361850000 53 2350635330000 530307171100000 53 0310532170000 53 0315403030000 53 2350372290000 53 2350635450000 530307172060000 53 0310671010000 53 0315403100000 53 2350372370000 53 2350635470000 530307172280000 53 0310673020000 53 0315403110000 53 2350372380000 53 2350636160000 530307172590000 53 0310673080000 53 0315403130000 53 2350372410000 53 2350636190000 530307172770000 53 0310682010000 53 0315403180000 53 2350372420000 53 2350636330000 530307172780000 53 0310682060000 53 0315403190000 53 2350372450000 53 2350636340000 530307172790000 53 0310682080000 53 0315404020000 53 2350373170000 53 2350636350000 530307172800000 53 0310683070000 53 0315404030000 53 2350373180000 53 2350636410000 530307172810000 53 0310683080000 53 0315404050000 53 2350382450000 53 2350637040000 530307172870000 53 0310683130000 53 0315411030000 53 2350382460000 53 2350637240000 530307172880000 53 0310732060000 53 0315411130000 53 2350382470000 53 2350641060000 530307172890000 53 0310742150000 53 0315411160000 53 2350382480000 53 2350641180000 530307172900000 53 0310752080000 53 0315411230000 106 2350382490000 53 2350641190000 530307173050000 53 0310755010000 53 0315412020000 53 2350383330000 53 2350643390000 530307184180000 53 0310761040000 53 0315412040000 53 2350383430000 53 2350643450000 530307185020000 53 0310761200000 53 0315412050000 53 2350383450000 53 2350643490000 530307187010000 53 0310762110000 53 0315413010000 53 2350383480000 53 2350644140000 530307187050000 53 0310765010000 53 0315413020000 53 2350392410000 53 2350644150000 530307192260000 53 0310765080000 53 0315413080000 53 2350402390000 53 2350644340000 530307192330000 53 0310852060000 53 0315413100000 53 2350403270000 53 2350644350000 530307193010000 53 0310853060000 53 0315413110000 53 2350403470000 53 2350644360000 530307193020000 53 0310853220000 53 0315414010000 53 2350411020000 53 2350644380000 530307193030000 53 0310854110000 53 0315414030000 53 2350411050000 53 2350644540000 530307193120000 53 0310862030000 53 0315414040000 53 2350411160000 53 2350645030000 530307194010000 53 0310862130000 53 0315414070000 53 2350412030000 53 2350645120000 530307194160000 53 0310863090000 53 0315414100000 53 2350412140000 53 2350645260000 530307195090000 53 0310881060000 53 0315414130000 53 2350412300000 53 2350645340000 530307195190000 53 0310901110000 53 0315414150000 53 2350412320000 53 2350645390000 530307195210000 53 0310901150000 53 0315415020000 53 2350412340000 53 2350645400000 53 9 of 10
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Amount
Vacant Parcel
APN
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Vacant Parcel
APN
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Amount
Vacant Parcel
APN
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Amount
Vacant Parcel
APN
Assessment
Amount
0307196250000 53 0310901180000 53 0315415030000 53 2350412350000 53 2350645430000 530307197020000 53 0310901260000 53 0315415050000 53 2350414110000 53 2350645480000 530307197030000 53 0310931060000 53 0315415070000 53 2350414190000 53 2350645490000 530307197040000 53 0310931080000 53 0315416060000 53 2350414220000 53 2350647030000 530307197100000 53 0310931130000 53 0315451040000 106 2350414230000 53 2350647050000 530307202120000 53 0310931210000 53 0315451050000 106 2350414240000 53 2350647100000 530307203030000 53 0310931270000 53 0315451090000 53 2350414250000 53 2350647160000 530307203350000 53 0310931350000 53 0315451120000 53 2350414260000 53 2350647200000 530307205380000 53 0310931390000 53 0315451130000 53 2350414410000 53 2350651010000 530307206090000 53 0310931490000 53 0315451150000 53 2350415020000 53 2350651030000 530307212180000 53 0310961040000 53 0315501010000 53 2350415230000 53 2350651050000 530307212190000 53 0310961110000 53 0315501160000 53 2350415360000 53 2350651080000 530308021010000 53 0310961120000 53 0315501220000 53 2350416010000 53 2350651130000 530308021340000 53 0310961140000 53 2328011270000 53 2350416040000 53 2350651150000 530308024080000 53 0310961170000 53 2328012080000 53 2350416050000 53 2350661010000 530308024160000 53 0310961180000 53 2328012120000 53 2350416170000 53 2350661040000 530308031050000 53 0310961200000 53 2328012180000 53 2350416190000 53 2350661060000 530308031060000 53 0310961220000 53 2328021020000 106 2350417100000 53 2350671020000 530308033070000 53 0310971060000 53 2328021080000 53 2350417220000 53 2350671070000 530308041060000 53 0310971080000 53 2328021140000 159 2350417230000 53 2350671080000 530308041120000 53 0311221350000 53 2328033020000 106 2350418260000 53 2350671090000 530308041210000 53 0311241080000 106 2328041040000 53 2350419250000 53 2350671120000 530308042290000 53 0311251140000 53 2328051080000 53 2350419490000 53 2350681010000 530308042300000 53 0311251210000 53 2328051110000 53 2350419530000 53 2350681110000 530308045060000 53 0311252030000 53 2328051190000 53 2350421390000 53 2350681130000 530308046140000 53 0311252120000 53 2328052040000 53 2350422440000 53 2350681140000 530308048130000 53 0311253050000 53 2328054020000 53 2350423050000 53 Total to Assess $ 121,6350308049010000 53 0311253060000 53 2328055060000 53 2350423200000 530308049110000 53 0311253090000 53 2328055070000 53 2350423290000 53 10 of 10

MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Ent, Deputy City Manager / Chief Financial Officer SUBJECT: Fiscal Year 2024-25 Budget Adoption

BACKGROUND & DISCUSSION
On May 8, staff provided an update on the current adopted budget and presented the proposed budget for Fiscal Year 2024-25 in preparation for today’s public hearing. The budget for consideration this evening, incorporates the feedback received on May 8 and updates based on the latest revenue estimates. City Council will conduct a public hearing to receive input on the proposed budget. At the close of the public hearing, City Council will consider approval of a resolution adopting the budget for Fiscal Year 2024-25 as well as a resolution adopting the salary ranges effective July 1, 2024 and authorizing the execution of the Law Enforcement Services Contract.

As presented at the May 8 meeting, all operating funds remain balanced. Budget projections include conservative revenue projections. The City Manager’s budget transmittal letter beginning on Page 6 of the attached budget document includes an outline of the City Council’s Strategic Priorities and the corresponding investments included in the proposed budget to meet those objectives.

Below is a summary of the changes incorporated into the budget document following the May 8 meeting:
• At the request of the City Council on May 8, the following adjustments have been incorporated into the budget document:
o Added $50,000 appropriation for a Citywide Mobility Study. o Added $150,000 to fund a Business Improvement Grant Program. o Reduced Sanitation’s street contribution by $23,000 to mitigate the impact of the BBARWA sewer treatment fee shortfall and replaced that funding with a General Fund contribution.
• The following revenue budgets have been adjusted based on the latest estimates and, as necessary, interfund transfers have also been updated as indicated below:
o Sales Tax – The 4th quarter 2023 sales tax data has been received. The 4th quarter 2023 data has been factored into the sales tax projections; as a result, the anticipated revenue for the current fiscal year and next fiscal year has been reduced by $122,000 and $166,000, respectively. After these adjustments, Fiscal Year 2024- Item 2.2
25 sales tax revenue is expected to be $3,482,000, or 1.2% over the current fiscal year as consumer confidence improves.
o Transient Occupancy Tax (TOT & Measure Y) – The previous budget estimates were based on results through 4th quarter 2023. TOT has now been received through 1st quarter 2024. Incorporating 4th quarter 2023 results into the revenue projection, the current fiscal year is expected to be $329,000 ahead of the May 8th projection.

Resulting in a total budget for Fiscal Year 2024-25 of $10,260,000 (TOT & Measure Y) increasing 8% over the current fiscal year.
o Gas Tax – HUTA and RMRA updated estimates were released with the Governor’s May Revision on May 15.
 Revenue from the Highway User Tax Account (HUTA) increased slightly for Fiscal Year 2024-25. These are special revenue funds for street maintenance; therefore, there is a corresponding increase in General Fund revenue of $8,650 from that presented on May 8. The projected revenue for the current fiscal year also increased $11,050.
 Revenue from the Road Maintenance Rehabilitation Account (RMRA) is restricted for street improvement capital projects and was increased $1,520, and the current fiscal year revenue projection increased by $1,630.

Although only a slight adjustment to the funding, this offsets the General Fund contribution to capital projection in Fiscal Year 2024-25 by $3,150.

In total, project funding remains at the same level as presented on May 8. o Measure I Local – Updated estimates did not change the Fiscal Year 2024-25 street improvement funding budget; however, the current fiscal year estimate was reduced by $10,000. This results in a reduction of the anticipated Measure I Local fund balance at the close of the current fiscal year and a decrease in the amount of available funding for Fiscal Year 2024-25. To maintain the same level of project funding as presented on May 8, the General Fund contribution to street improvements has increased.
o Grants Fund – The City has been awarded a local assistance grant in the amount of $75,000 to implement SB 1383. The budget document has been updated to recognize this funding source and to offset expenditures for SB 1383 compliance including mulch buy-back and implementation of edible food recovery included in the Refuse Fund. Those budgeted expenditures have been segregated into a new account within the Refuse Fund for grant compliance purposes, and the Fiscal Year 2024-25 budgeted expenditures have been increased from $70,000 to $75,000 to ensure full utilization of the grant award.
• In addition to the City Council appropriations listed above, the following expenditure adjustments have been incorporated:
o Law Enforcement – As discussed during the May 8 budget workshop, the budget document included a placeholder budget for the law enforcement contract which, to be conservative, assumed a 5% increase. The actual cost of $6.1 million was received after the proposed budget was published and has since been updated. The increase in the contract cost will only be 3% over the current cost reducing the Fiscal Year 2024-25 budget appropriation by $201,000.
o Insurance – The May 8 budget document, included a placeholder budget for general liability, workers' compensation, crime, pollution, and all risk property insurance premiums assuming a 5% escalator over the current fiscal year. Insurance premiums will instead be decreasing by $50,910 or 5.7% over the current cost.

When compared to the May 8 projected cost of $937,400, the Fiscal Year 2024-25 budget has been reduced by $95,510, to $841,890. The various premiums are distributed to the operating funds using factors such as loss run and wages resulting in the following adjustments to the proposed budgets as follows: increase of $102,700 for the General Fund, decrease of $228,060 for Sanitation, and increase of $29,850 for Refuse.
o TOT/TBID Audits – With the transition of the TOT/TBID processes in Fiscal Year 2024-25 to the Management Services department, the budget for these services has been transferred to Management Services. The budget appropriation remains unchanged from the proposed Fiscal Year 2024-25 budget presented on May 8th. o Holiday Décor – Added $20,000 to begin updating holiday lighting and décor.

Existing items require maintenance and replacement to preserve and enhance the holiday experience for our community.
o PEG Access – The May 8 budget included a placeholder for implementing closed captioning on our meeting broadcasts. Based on preliminary estimates, we have increase the budget by $20,000. The funding source for this implementation would be PEG Access funds which are restricted revenues and can only be used for something of this nature.

In conjunction with the budget adoption, the annual adoption of a resolution approving the salary ranges effective July 1, 2024 is attached for City Council review and approval. The annual adoption of the salary ranges is a requirement of the California Public Employees’ Pension Reform Act of 2013 (PEPRA). The City is a participating employer in the San Bernardino County Employees’ Retirement Association (SBCERA) is subject to the requirements of PEPRA. As set forth in Government Code Section 7522.34, compensation reported for purposes of calculating retirement benefits must be done pursuant to a publicly available pay schedule. In compliance with the current Memorandum of Understanding (MOU) agreement, the salary ranges include a 5% Cost of Living Adjustment (COLA) for all noncontracted employees (i.e. all represented and unrepresented positions).

FISCAL IMPACT
The City’s fiscal status across all funds remains solid with sufficient resources to provide continuity of services and investments in capital improvements, infrastructure and public safety.

The proposed budget appropriations of $54.5 million includes General Fund expenditures of $24.8 million and a $5.4 million investment in capital improvements and infrastructure. The salary ranges have been incorporated into the proposed budget. The projected fund balance factoring in the revenue projections and proposed appropriations is $25.9 million with the change in fund balance indicative of the investment in capital projects and one-time expenditures.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.

CONSIDERATIONS OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority Goal No. 1, to “ensure fiscal responsibility”.

RECOMMENDED ACTION
It is recommended that the City Council take the following actions:

1. Conduct a public hearing and approve Resolution No. 2024-XX adopting the Fiscal Year 2024-25 recommended budget and 5-year capital improvement program, and

2. Approve Resolution No. 2024-XX adopting the salary ranges for Fiscal Year 2024-25, and

3. Authorize the City Manager to execute the Fiscal Year 2024-25 Law Enforcement Services Contract in the amount of $6,075,419.

ATTACHMENT

1. Fiscal Year 2024-25 Proposed Budget & 5-Year Capital Improvement Program (CIP)

2. Resolution No. 2024-XX adopting the Fiscal Year 2024-25 budget

3. Resolution No. 2024-XX adopting the Fiscal Year 2024-25 salary ranges Item 2.2
Attachment 1

1.0 INTRODUCTION Budget Message / Transmittal Letter 6 2.0 SUMMARIES Summary of All Funds Budget 10 Schedule of Resources by Fund & Category 16 Schedule of Expenditures by Fund & Category 17 Organization Chart 18 Full-Time Equivalent (FTE) Distribution of Personnel 19 3.0 GENERAL FUND General Fund Summary of Revenues & Expenditures 23 General Fund Revenue Detail 24 General Fund Expenditures by Department 28 3.1 MANAGEMENT SERVICES City Council 29 City Manager 30 City Attorney 31 Law Enforcement 32 Information Technology 34 City Clerk / Communications 35 Staff Services / Risk Management 37 Tourism Registration / Administration 39 Economic Development / Tourism Management 40 Performing Arts Center (PAC) Administration 41 TABLE OF CONTENTS Proposed Budget FY 2024-25 June 12, 2024 2 TABLE OF CONTENTS 3.2 DEVELOPMENT SERVICES Engineering 42 Public Works Traffic Utilities 43 Animal Regulation 44 Street Maintenance & Snow Removal 45 Vehicle Maintenance 47 Street Lighting 48 City Parking Lots & Facilities 49 City Parks & Trails 50 Civic Center 51 PAC Operations & Maintenance 52 Community Development Planning Commission 53 Planning 54 Building & Safety 55 3.3 FINANCE / TREASURY SERVICES Finance 56 General Government 57 Successor Administration 58 3.4 GENERAL FUND RESERVES / INTERFUND TRANSFERS Summary of Reserve Commitments 59 Contributions to Replacement Reserve 60 Interfund Transfers Out 61 Proposed Budget FY 2024-25 June 12, 2024 3 TABLE OF CONTENTS 4.0 WASTE MANAGEMENT FUNDS Sanitation (Wastewater) Fund Summary of Revenues & Expenditures 62 Sanitation (Wastewater) Fund Detail of Revenues & Expenditures 63 Sanitation (Wastewater) Summary of Reserve Commitments 66 Refuse (Solid Waste) Fund Summary of Revenues & Expenditures 67 Refuse (Solid Waste) Fund Detail of Revenues & Expenditures 68 Refuse (Solid Waste) Summary of Reserve Commitments 71 5.0 ASSESSMENT DISTRICTS Village Streetscape Maintenance Fund 72 Tourism Business Improvement District (TBID) 73 6.0 TRANSPORTATION FUNDS Traffic Safety 74 Gas Tax - Highway User Tax Account (HUTA) 75 Gas Tax - Road Maintenance and Repair Account (RMRA) 76 Measure I Fund - Local 10-40 77 Measure I Fund - Major Local Highways Program (MLHP) 78 Mobile Source Air Pollution 79 Mountain Transit (MTA) 80 Local Transportation 81 Proposed Budget FY 2024-25 June 12, 2024 4 TABLE OF CONTENTS 7.0 MISCELLANEOUS FUNDS Property Lease General Operations 82 State Pass-through Fees 83 Public, Education, and Government (PEG) Access 85 Measure Y Transient Occupancy Tax (TOT) 86 Community Development Block Grant (CDBG) 87 Grant Funding 88 Supplemental Law Enforcement Services (State COPS Subvention) 89 8.0 GROWTH MANAGEMENT FUNDS Development Impact - General Facilities 90 Development Impact - Circulation 91 Development Impact - Drainage 92 Development Impact - Public Facilities 93 Development Impact - Parkland 94 Development Impact - Fire Suppression 95 9.0 CAPITAL / STREET IMPROVEMENT FUNDS Summary of Planned Projects 96 Capital Improvements Fund Detail by Account 97 Street Improvements Fund Detail by Account 99 10.0 5-Year Capital Improvement Program (CIP) Appendix A Proposed Budget FY 2024-25 June 12, 2024 5 Honorable Mayor and Councilmembers:

I am pleased to present a balanced Opera ng Budget and Capital Improvement Program for the City of Big Bear Lake for Fiscal Year FY 2024-25 (July 1, 2024 to June 30, 2025).

The total City budget amounts to $54.5 million with the General Fund budget at $24.8 million, with $890,000 in reserves and a full me employee count of 72 budgeted posi ons.

The budget theme for the Fiscal Year 2024/25 budget can best be described as the year of Return on Investment. The previous scal year budget theme was Reset and Investment; in doing so, we are now experiencing the fruits of our labor. Through improved communica ons & community engagement, strengthening of the Citys nancial founda on by inves ng in the Citys Reserve funds, priori zing employee rela ons & a rac ng quality candidates, the development & implementa on of a new Emergency Opera ons Plan, citywide customer service training, the addi on of an Economic Development program to support businesses, increased scal transparency with quarterly nancial reports presented publicly, and a con nued scal commitment to improving and enhancing the Citys infrastructure.

Strategic Priori es
As we approach the FY 2024-25 budget, it is important to revisit the strategic priori es that the City Council adopted as part of the FY 2023-24 budget. These priori es set the goals of the City Council, City Manager, and City sta and objec ves are incorporated into the budget to achieve these strategic priori es. As you can see, we have ini ated a number of objec ves and have provided status on all objec ves.

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As we dra ed the budget for scal year 2024-25, City sta reviewed the objec ves and priori es to determine if any changes were needed. One specic change sta is proposing, is to defer the General Plan Update to scal year 2025-26, while con nuing to set aside dollars in this proposed budget to fund this update in a future scal year and in turn devote sta resources to implemen ng a new permi ng so ware to signicantly improve the process of issuing permits. Another e ciency gained in this proposed budget is to combine the Economic Development & Tourism Management divisions, which includes the consolida on of the Neighborhood Preserva on func ons. This proposed change will result in improving opera onal produc vity through consolidated resources and enhanced sta collabora on and communica on. The budget includes the funding for public safety, con nued priori za on of the quality of life in our residen al communi es, the ongoing investment in the Citys Capital Improvement and Maintenance Projects, providing economic development support the Citys business community, con nue advancing the Citys communica ons, and the ongoing implementa on of technology improvements to provide more e cient services.

City sta have con nued to focus on maintaining the quality of the services they provide to the public, while minimizing expenses and adding e ciencies wherever possible. As a result, the Citys opera ng posi on con nues to be posi ve and available to address forecasted cost increases; while the City has commi ed to focusing on funding reserves so they are available to o set any future economic downturn while s ll being responsive to our residents' needs and providing the best services possible. The City con nues to operate with sta vacancies and remains commi ed to delivering essen al City services. I would like to thank City Council and City sta for their commitment to the City and its ci zens.

Economic Outlook
The Citys economic outlook con nues to look favorable while we see a return to pre-pandemic ac vi es.

We saw the economy expanding during the last two scal years, however there are new forecast considera ons:

Interest rates
Ina on
Consumer spending
Saving trends
Tourism & Business Travel
AB 1228 Fast food minimum wage
Gas prices
The City con nues to see increases in its property and transient occupancy tax revenues, while sales tax remains strong. The annual outlook for sales tax forecasts moderate growth, approximately a 1% increase; restaurants and hotels are forecas ng approximately 2% growth. These areas of economic growth compliment the Citys signicant revenue sources and con nue to contribute posi vely to improving the outlook for the City of Big Bear Lake. It is important to note, the City remains cau ous in our budget forecas ng, knowing these posi ve trends can change rela vely quickly. The City is commi ed to maintaining a strong scal founda on and will remain conserva ve in our scal ac ons and forecas ng.

Proposed Budget FY 2024-25 June 12, 2024 7
The Budget
The City is seeing its Return on Investment with a number of items included in the previous scal years budget: appropriate sta ng levels to be er serve the community, increased communica ons, develop a new and updated Emergency Opera ons Plan, ongoing commitment to improving infrastructure, and scal responsibility. City Management priori zes maintaining a posi ve opera ng posi on to absorb an cipated cost increases and e ects of any ina onary impacts.

The City realizes poten al future cost increases may occur and will maintain a conserva ve nancial posi on. As part of the development of the FY 2024-25 budget, sta sought opportuni es to improve City services and maintain adequate sta ng levels. These ac ons are summarized in following paragraphs by category below:

Sta ng: City Management con nually assesses all City Departments; in an e ort to iden fy redundancies and gain opera onal e ciencies while being proac vely responsive to the current needs of the organiza on. The City is diligent in evalua ng vacancies to determine the priority in the recruitment process to compliment the e ec ve delivery of City services. The Sta ng sec on of the budget document contains addi onal FTE informa on.

Compensa on and Benets: The City and the employee associa on con nue to have a fantas c rela onship and the City Council adopted a three year MOU (ending June 30, 2026) that is a fair and a balanced package that compliments the Citys budget while reec ng a fair investment in City sta . Pension: Pension actuarial contribu on rates for FY 2024-25 will be slightly less than the prior year based on the June 2023 actuarial reports. The payments are an cipated to remain mostly at over me as SBCERA con nues to pay down past unfunded liabili es.

Maintenance: Prevailing wage requirements con nue to impact maintenance contracts as costs, along with some ina on adjustments, are budgeted to increase. Addi onally, the City is alloca ng $5.5M to ensure exis ng capital assets are properly maintained extending the asset lives and lowering future replacement costs.

Capital Projects: Priori zed projects in the proposed $5.4M budget include Summit Blvd Rehabilita on, Bartle Parking Lot Improvements, Performing Arts Center Improvements, and investments in the Citys sanita on infrastructure.

The City's budget con nues to allocate resources to address public safety. These costs are dedicated to quality of life issues within the City. Key Public Safety costs include:

San Bernardino Sheri 's Department (SBSD): The FY 2023-24 Police Services contract amount of $6.1 million increases in FY 2024-25 to $6.2 million. This increase is contributed to cost of living.

Neighborhood Preserva on/Code Enforcement: As we rebranded this division as part of the budget for scal year 2023-24, it was also brought into the Management Services Department, in an e ort to reevaluate and assess its processes in improving customer service and opera onal Proposed Budget FY 2024-25 June 12, 2024 8
e ciencies, and implement constant focus on maintaining the quality of life in the residen al community. These two programs together total $2.2 million and address quality of life issues, the implementa on of Beau fy Big Bear Lake, year round parking enforcement, and other municipal code services.

Accomplishments
There have been a number of key accomplishments in FY 2023-24 including: comple ng the Rathbun Creek Trail Extension, improving over 2 miles of City streets (an annual occurrence), crea ng a summer concert series in the Village, expanding on the Citys holiday events, inves ng signicantly in increasing communica on on mul ple pla orms, and ini a ng two master planning process for the 19 acres of the Bear Valley Mutual Property (Leisure Bear site).

Summary
In FY 2024-25, we will con nue to focus on implemen ng the City Council's strategic priori es while maintaining a balanced budget, providing quality services to the residences, and implemen ng the adopted Capital Improvement and Maintenance Program.

I am so very apprecia ve of the City Council and their leadership and the City sta and where they have taken the City. I look forward to next year's challenges and opportuni es knowing that the team of Big Bear Lake employees will rise to meet them.

Erik Sund
City Manager
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CITY COUNCIL CITY ATTORNEY PLANNING COMMISSION ASSISTANT CITY MANAGER/CITY CLERK City Clerk & Election Services IT Administration Intergovernmental Relations Performing Arts Center & Film Permitting Communication & Events Staffing Services & Risk Management ASSISTANT CITY MANAGER Engineering & Capital Projects Sanitation & Refuse Streets & Park Maintenance Planning Building & Safety Emergency Services CITY MANAGER Executive Assistant Deputy City Manager/CFO Business Tourism Support & Outreach Neighborhood Preservation & Code Compliance Accounting & Budget Treasury & Financial Services Economic Development Manager Fiscal Year Fiscal Y 2024ca-l Year 4-2025 Proposed Budget FY 2024-25 June 12, 2024 18 Proposed Budget FY 2024-25 June 12, 2024 19
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CITY MANAGER 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4120 Direct Labor Costs 0010 Salaries 313,889 172,707 206,100 206,100 189,000 222,800 16,700 8.1% 0020 Salaries - Overtime 0 0 5,000 5,000 5,000 5,000 0 0.0% 0080 Direct Benefits 43,859 86,198 96,700 96,700 78,300 97,800 1,100 1.1% 0090 Direct Benefits - Cafeteria 0 0 0 0 600 3,000 3,000 % 0091 Automobile Allowance 3,642 0 0 0 0 700 700 % Total Direct Labor Costs 361,390 258,904 307,800 307,800 272,900 329,300 21,500 7.0% Supplies 1400 Office Expense 1,716 1,025 1,000 1,000 1,000 1,000 0 0.0% 1430 Special Dept Expense 8,401 4,039 7,500 7,500 7,500 7,500 0 0.0% Total Supplies 10,117 5,064 8,500 8,500 8,500 8,500 0 0.0% Other Services and Charges 2120 Telephone 261 0 0 0 0 0 0 % Moved to Dept. 4810 2640 Memberships and Dues 1,800 1,605 1,800 1,800 1,800 1,800 0 0.0% California City Management Foundation (CCMF) and International City/County Management Association (ICMA) 2650 Publications 217 30 1,100 1,100 1,100 1,100 0 0.0% 2660 Travel/Conferences/Meetings (519) 1,820 5,000 5,000 5,000 5,000 0 0.0% 2661 Meetings - Non Travel 1,229 1,143 1,000 1,000 1,000 1,000 0 0.0% Total Other Services and Charges 2,988 4,598 8,900 8,900 8,900 8,900 0 0.0% Total Expenses 374,494 268,566 325,200 325,200 290,300 346,700 21,500 6.6% Proposed Budget FY 2024-25 June 12, 2024 30 CITY ATTORNEY 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4170 Other Services and Charges 2110 Advertising - Legal 0 38,548 30,000 30,000 25,000 25,000 (5,000) -16.7% FY23 Consolidated all legal advertisements into one account. 2244 Prof Services- Legal BB and K 368,309 325,179 402,000 402,000 400,000 415,000 13,000 3.2% 2252 Prof. Services- Other Attorney 0 98,539 30,000 30,000 110,000 50,000 20,000 66.7% Moved municipal code enforcement services from Dept. 4415. FY23 includes specialized legal services. Total Other Services and Charges 368,309 462,267 462,000 462,000 535,000 490,000 28,000 6.1% Total Expenses 368,309 462,267 462,000 462,000 535,000 490,000 28,000 6.1% Proposed Budget FY 2024-25 June 12, 2024 31 LAW ENFORCEMENT 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4250 Other Services and Charges 2300 Contractual Services-Govt 4,937,238 5,531,498 6,093,000 6,093,000 6,093,000 6,197,000 104,000 1.7% Subject to agreement. Assumes same level of staffing 2301 Contract Services-OT 94,084 183,603 100,000 100,000 100,000 100,000 0 0.0% FY22 added deputies during peak visitation (25 weekends); FY23 includes winter storm overtime 2303 Cal ID Fingerprinting 6,143 6,123 5,900 5,900 6,000 6,000 100 1.7% County CAL-ID Program Assessment 2305 COPS Grant Expenditures 4,662 4,374 0 0 0 10,000 10,000 % Law Enforcement equipment purchases funded from State COPS subvention funds 2310 Contract Svcs - Reimb BBMR 136,663 0 0 0 0 0 0 % Sheriff services pass through to Big Bear Mountain Resort for traffic management. Offset in revenue account 110-0000-3750. FY23 BBMR assumed responsibility for TMP. Total Other Services and Charges 5,178,790 5,725,598 6,198,900 6,198,900 6,199,000 6,313,000 114,100 1.8% Total Expenses 5,178,790 5,725,598 6,198,900 6,198,900 6,199,000 6,313,000 114,100 1.8% Proposed Budget FY 2024-25 June 12, 2024 32 Proposed Budget FY 2024-25 June 12, 2024 33
INFORMATION TECHNOLOGY 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4810 Direct Labor Costs 0010 Salaries 57,802 65,218 63,000 63,000 58,200 84,900 21,900 34.8% 0080 Direct Benefits 33,183 31,764 32,200 32,200 22,900 31,900 (300) -0.9% 0090 Direct Benefits - Cafeteria 9,033 1,982 0 0 500 1,200 1,200 % 0091 Automobile Allowance 1,444 1,585 0 0 0 0 0 % Total Direct Labor Costs 101,463 100,548 95,200 95,200 81,600 118,000 22,800 23.9% Other Services and Charges 2120 Telephone-Internet 672 75,521 70,000 70,000 70,000 70,000 0 0.0% Cell phones, landlines & internet 2200 Rent/Lease Payable 0 20,569 30,000 30,000 30,000 30,000 0 0.0% Copier Lease moved from Dept. 4800 2242 Maintenance / Support 263,836 281,442 365,000 365,000 365,000 500,000 135,000 37.0% Annual license fees, software maintenance agreements, technical support, network security and maintenance services 2660 Education / Training 0 0 0 0 0 3,500 3,500 % Departmental training Total Other Services and Charges 264,508 377,532 465,000 465,000 465,000 603,500 138,500 29.8% Capital Outlay 3951 Computer Equip and Software 54,418 33,042 155,000 155,000 100,000 375,000 220,000 141.9% FY24 Computer equipment & Laserfiche migration; FY25 Permit system migration 3952 GASB 96 SBITA Capital Outlay 0 108,099 0 0 0 0 0 % Total Capital Outlay 54,418 141,141 155,000 155,000 100,000 375,000 220,000 141.9% Debt Service 4601 GASB 96 SBITA Principal Exp. 0 46,745 0 0 0 0 0 % 4611 GASB 96 SBITA Interest Exp. 0 589 0 0 0 0 0 % Total Debt Service 0 47,334 0 0 0 0 0 % Total Expenses 420,389 666,556 715,200 715,200 646,600 1,096,500 381,300 53.3% GASB accounting entry is not budgeted Proposed Budget FY 2024-25 June 12, 2024 34 Proposed Budget FY 2024-25 June 12, 2024 35
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Proposed Budget FY 2024-25 June 12, 2024 37
Proposed Budget FY 2024-25 June 12, 2024 38
TOURISM REGISTRATION / ADMINISTRATION 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4414 Direct Labor Costs 0010 Salaries 242,136 0 0 0 0 0 0 % 0020 Salaries - Overtime 2,948 0 0 0 0 0 0 % 0080 Direct Benefits 131,177 0 0 0 0 0 0 % 0091 Automobile Allowance 2,751 0 0 0 0 0 0 % Total Direct Labor Costs 379,012 0 0 0 0 0 0 % Supplies 1400 Office Expense 660 0 0 0 0 0 0 % 1430 Special Dept Expense 252 0 0 0 0 0 0 % Total Supplies 912 0 0 0 0 0 0 % Other Services and Charges 2190 Postage Charges 582 0 0 0 0 0 0 % 2230 Maintenance - Equipment 2,489 0 0 0 0 0 0 % 2240 Professional Services 9,660 0 0 0 0 0 0 % 2310 Contractual Services 12,955 0 0 0 0 0 0 % 2684 Signature Event Sponsorship 30,745 0 0 0 0 0 0 % Moved to Dept. 4130 Total Other Services and Charges 56,431 0 0 0 0 0 0 % Total Expenses 436,355 0 0 0 0 0 0 % Consolidated into Dept. 4415 Consolidated into Dept. 4415 Consolidated into Dept. 4415 Proposed Budget FY 2024-25 June 12, 2024 39 ECONOMIC DEVELOPMENT / TOURISM MANAGEMENT 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4415 Direct Labor Costs 0010 Salaries 352,289 503,792 599,400 599,400 679,400 1,062,600 463,200 77.3% 0020 Salaries - Overtime 94,372 113,156 50,000 50,000 100,000 105,000 55,000 110.0% 0080 Direct Benefits 219,162 305,023 359,200 359,200 343,300 556,200 197,000 54.8% 0090 Direct Benefits - Cafeteria 0 0 4,100 4,100 4,600 3,500 (600) -14.6% 0091 Automobile Allowance 2,751 0 1,100 1,100 1,000 7,900 6,800 618.2% Total Direct Labor Costs 668,575 921,970 1,013,800 1,013,800 1,128,300 1,735,200 721,400 71.2% Supplies 1400 Office Expense 1,059 2,369 2,200 2,200 2,200 2,500 300 13.6% 1420 13,163 15,569 12,000 12,000 15,000 15,000 3,000 25.0% 1430 Special Dept Expense 742 1,744 3,000 3,000 3,000 3,000 0 0.0% 1480 Small Tools 24,869 86 250 250 300 250 0 0.0% FY21 purchased handheld radios 1482 Safety Supplies 49 0 250 250 300 250 0 0.0% 1490 Clothing and Personal Equipt 4,401 4,209 2,000 2,000 4,500 4,500 2,500 125.0% Total Supplies 44,283 23,978 19,700 19,700 25,300 25,500 5,800 29.4% Other Services and Charges 2111 Promotions 0 0 0 0 0 5,000 5,000 % Outreach 2120 Telephone 2,764 0 0 0 0 0 0 % FY23 Moved to Dept. 4810 2170 Printing 0 0 0 0 0 7,500 7,500 % Printed materials 2190 Postage Charges 2,393 0 0 0 0 0 0 % FY23 Moved to Dept. 4800 2240 Professional Services 0 22,302 20,000 44,000 44,000 87,000 67,000 335.0% FY23 Moved from Dept. 4414. FY24 includes vacation rental outreach. FY 25 includes $25K for economic development services and $42K for TOT/TBID audits. 2252 Municipal Code Enforcement 12,047 0 0 0 0 0 0 % FY23 Moved back to Dept. 4170 2310 Contractual Services 132,427 109,470 135,000 135,000 157,500 170,000 35,000 25.9% Data collection services, radio support agreement, citation processing services. FY24 resumed Buxton agreement. 2640 Memberships and Dues 0 600 1,000 1,000 1,000 1,000 0 0.0% 2650 Publications 0 229 200 200 200 200 0 0.0% 2660 Education / Training 0 0 0 0 0 3,500 3,500 % Departmental training (CACEO, CALED, PC832) 2685 Business Improvement Grants 0 0 0 0 0 150,000 150,000 % FY25 program initiative Total Other Services and Charges 149,631 132,601 156,200 180,200 202,700 424,200 268,000 171.6% Total Expenses 862,488 1,078,549 1,189,700 1,213,700 1,356,300 2,184,900 995,200 83.7% Fuel FY25 Consolidated Economic Development, Code Compliance and Neighborhood Preservation Proposed Budget FY 2024-25 June 12, 2024 40 Proposed Budget FY 2024-25 June 12, 2024 41
ENGINEERING 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4310 Direct Labor Costs 0010 Salaries 191,290 279,014 438,100 438,100 395,600 360,500 (77,600) -17.7% 0080 Direct Benefits 99,935 155,419 244,300 244,300 201,400 209,500 (34,800) -14.2% 0090 Direct Benefits - Cafeteria 1,217 0 1,400 1,400 0 0 (1,400) -100.0% 0091 Automobile Allowance 1,808 830 0 0 0 0 0 % Total Direct Labor Costs 294,250 435,263 683,800 683,800 597,000 570,000 (113,800) -16.6% Supplies 1400 Office Expense 2,949 2,468 1,500 1,500 1,500 1,500 0 0.0% 1420 Fuel 424 237 1,000 1,000 1,500 1,500 500 50.0% 1430 Special Dept Expense 4,721 9,125 5,000 5,000 5,000 5,000 0 0.0% Total Supplies 8,094 11,830 7,500 7,500 8,000 8,000 500 6.7% Other Services and Charges 2120 Telephone 1,086 0 0 0 0 0 0 % 2190 Postage Charges 312 0 0 0 0 0 0 % 2241 Professional Services 69,154 44,243 130,000 130,000 130,000 115,000 (15,000) -11.5% Land survey services, traffic counts, Caltrans permits, & specialty services. Ongoing Emergency Operations Plan Support. 2243 Professional Services-Engineer 94,741 150,733 75,000 87,534 87,500 75,000 0 0.0% General engineering services. 2640 Memberships and Dues 180 0 450 450 500 500 50 11.1% PE & PMP License Fees 2650 Publications 30 30 200 200 200 200 0 0.0% 2660 Education / Training 0 0 0 0 0 7,000 7,000 % Departmental training. Includes emergency operations training. Total Other Services and Charges 165,503 195,005 205,650 218,184 218,200 197,700 (7,950) -3.9% Total Expenses 467,847 642,098 896,950 909,484 823,200 775,700 (121,250) -13.5% Moved to Dept. 4810 Proposed Budget FY 2024-25 June 12, 2024 42 TRAFFIC UTILITIES 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4230 Other Services and Charges 2131 Utility - Traffic Signal 10,569 11,099 16,000 16,000 16,000 17,000 1,000 6.3% Reflects utility rate changes Total Other Services and Charges 10,569 11,099 16,000 16,000 16,000 17,000 1,000 6.3% Total Expenses 10,569 11,099 16,000 16,000 16,000 17,000 1,000 6.3% Proposed Budget FY 2024-25 June 12, 2024 43 ANIMAL REGULATION 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4260 Direct Labor Costs 0010 Salaries 21,127 14,213 13,500 13,500 15,600 14,900 1,400 10.4% 0020 Salaries - Overtime 1,455 514 0 0 400 0 0 % 0080 Direct Benefits 13,716 8,475 8,200 8,200 7,900 8,600 400 4.9% Total Direct Labor Costs 36,299 23,202 21,700 21,700 23,900 23,500 1,800 8.3% Other Services and Charges 2220 Maint-Buildings and Grounds 813 6,279 10,000 10,000 10,000 10,000 0 0.0% 2240 Professional Services 27,160 27,702 28,000 28,000 21,200 29,100 1,100 3.9% Vector Control Services Total Other Services and Charges 27,973 33,981 38,000 38,000 31,200 39,100 1,100 2.9% Total Expenses 64,271 57,183 59,700 59,700 55,100 62,600 2,900 4.9% Proposed Budget FY 2024-25 June 12, 2024 44 Proposed Budget FY 2024-25 June 12, 2024 45
Proposed Budget FY 2024-25 June 12, 2024 46
VEHICLE MAINTENANCE2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4325 Direct Labor Costs 0010 Salaries 79,893 68,898 66,500 66,500 68,800 70,600 4,100 6.2% 0020 Salaries - Overtime 1,713 4,368 5,000 5,000 5,000 5,000 0 0.0% 0080 Direct Benefits 53,303 46,031 45,700 45,700 39,400 45,000 (700) -1.5% Total Direct Labor Costs 134,908 119,297 117,200 117,200 113,200 120,600 3,400 2.9% Supplies 1450 Automotive Expense 42,371 30,616 45,000 45,000 45,000 45,000 0 0.0% 1480 Small Tools 959 273 1,500 1,500 1,500 1,500 0 0.0% Total Supplies 43,330 30,888 46,500 46,500 46,500 46,500 0 0.0% Other Services and Charges 2140 Utilities - Gas 14,947 18,183 14,500 14,500 20,000 21,000 6,500 44.8% 2150 Utilities - Water 1,500 1,833 1,700 1,700 3,000 3,200 1,500 88.2% 2160 Utilities - Electric 6,442 8,398 9,900 9,900 10,000 10,300 400 4.0% 2310 Contractual Services 424 720 1,000 1,000 1,000 1,000 0 0.0% 2320 Laundry 1,760 1,880 1,500 1,500 1,500 1,500 0 0.0% 2686 Vehicle Maintenance 19,076 4,805 10,000 10,000 10,000 10,000 0 0.0% 2687 Vehicle Maintenance - Tires 6,826 7,068 15,000 15,000 15,000 15,000 0 0.0% Total Other Services and Charges 50,975 42,888 53,600 53,600 60,500 62,000 8,400 15.7% Total Expenses 229,214 193,073 217,300 217,300 220,200 229,100 11,800 5.4% Reflects utility rate changes Proposed Budget FY 2024-25 June 12, 2024 47 STREET LIGHTING 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4330 Other Services and Charges 2130 Utilities - Other 80,900 84,897 108,500 108,500 97,500 102,200 (6,300) -5.8% Reflects utility rate changes Total Other Services and Charges 80,900 84,897 108,500 108,500 97,500 102,200 (6,300) -5.8% Total Expenses 80,900 84,897 108,500 108,500 97,500 102,200 (6,300) -5.8% Proposed Budget FY 2024-25 June 12, 2024 48 CITY PARKING LOTS & FACILITIES 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4335 Direct Labor Costs 0010 Salaries 87,466 111,636 115,000 115,000 143,700 162,800 47,800 41.6% 0020 Salaries - Overtime 9,280 15,710 10,000 10,000 15,000 15,000 5,000 50.0% 0080 Direct Benefits 56,843 68,128 67,500 67,500 71,000 88,300 20,800 30.8% 0090 Direct Benefits - Cafeteria 0 0 400 400 0 0 (400) -100.0% Total Direct Labor Costs 153,589 195,474 192,900 192,900 229,700 266,100 73,200 37.9% Supplies 1410 General Household 17,328 16,160 31,000 31,000 31,000 32,000 1,000 3.2% Janitorial/consumable supplies 1440 Basic Materials/Repairs 1,789 2,045 2,000 3,000 5,000 5,000 3,000 150.0% 1480 Small Tools 0 0 1,000 0 0 0 (1,000) -100.0% Total Supplies 19,117 18,206 34,000 34,000 36,000 37,000 3,000 8.8% Other Services and Charges 2150 Utilities - Water 5,542 5,970 8,300 8,300 7,000 7,000 (1,300) -15.7% Reflects utility rate adjustment 2160 Utilities - Electric 29,803 46,863 133,500 133,500 70,000 79,400 (54,100) -40.5% Includes electricity for lighting, restrooms, and EV charging stations. 2220 Maint-Buildings and Grounds 18,282 21,827 75,000 75,000 50,000 75,000 0 0.0% Total Other Services and Charges 53,627 74,660 216,800 216,800 127,000 161,400 (55,400) -25.6% Total Expenses 226,333 288,339 443,700 443,700 392,700 464,500 20,800 4.7% Proposed Budget FY 2024-25 June 12, 2024 49 CITY PARKS & TRAILS 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4625 Direct Labor Costs 0010 Salaries 260,243 258,758 347,600 347,600 325,300 343,800 (3,800) -1.1% 0020 Salaries - Overtime 23,054 30,014 30,000 30,000 31,000 35,000 5,000 0 0080 Direct Benefits 162,977 148,063 222,200 222,200 158,200 186,800 (35,400) -15.9% 0090 Direct Benefits - Cafeteria 1,000 0 400 400 0 0 (400) -100.0% Total Direct Labor Costs 447,273 436,835 600,200 600,200 514,500 565,600 (34,600) -5.8% Supplies 1410 General Household 17,290 16,160 40,000 40,000 40,000 40,000 0 0.0% Park restroom supplies 1420 Fuel 232 0 0 0 0 0 0 % 1440 Basic Materials 3,429 2,430 6,500 6,500 6,500 6,500 0 0.0% 1480 Small Tools 803 469 18,000 18,000 2,000 20,000 2,000 11.1% Includes conversion of small equipment to electric Total Supplies 21,754 19,059 64,500 64,500 48,500 66,500 2,000 3.1% Other Services and Charges 2150 Utilities - Water 18,017 21,343 31,200 31,200 30,000 32,000 800 2.6% 2160 Utilities - Electric 25,453 31,887 37,100 37,100 35,000 36,000 (1,100) -3.0% 2220 Maint-Buildings and Grounds 24,628 39,021 90,000 90,000 90,000 110,000 20,000 22.2% Landscaping maintenance and improvements; update holiday décor 2225 Landscaping 4,738 4,172 25,000 25,000 25,000 25,000 0 0.0% 2226 Armed Forces Banner Program 1,446 0 0 0 0 0 0 % Moved to Dept. 4130 2310 Contractual Services 0 0 100,000 100,000 100,000 100,000 0 0.0% Contractual services to supplement workforce 2640 MWD Permit 2,664 2,664 2,700 2,700 2,700 2,700 0 0.0% Total Other Services and Charges 76,945 99,088 286,000 286,000 282,700 305,700 19,700 6.9% Capital Outlay 3951 Capital Outlay 4,359 0 100,000 100,000 100,000 100,000 0 0.0% Sealcoat trails and parking surfaces; refinish wood structures including Moonridge Light Fixtures Total Capital Outlay 4,359 0 100,000 100,000 100,000 100,000 0 0.0% Total Expenses 550,332 554,982 1,050,700 1,050,700 945,700 1,037,800 (12,900) -1.2% Reflects utility rate changes Proposed Budget FY 2024-25 June 12, 2024 50 Proposed Budget FY 2024-25 June 12, 2024 51
Proposed Budget FY 2024-25 June 12, 2024 52
PLANNING COMMISSION2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4411 Direct Labor Costs 0010 Salaries 24,067 24,067 24,000 24,000 22,723 24,000 0 0.0% 0080 Direct Benefits 952 952 1,000 1,000 806 1,000 0 0.0% Total Direct Labor Costs 25,018 25,018 25,000 25,000 23,529 25,000 0 0.0% Supplies 1400 Office Expense 91 818 250 250 250 250 0 0.0% 1430 Special Dept Expense 300 108 250 250 250 250 0 0.0% Total Supplies 391 926 500 500 500 500 0 0.0% Other Services and Charges 2110 Advertising 8,165 0 0 0 0 0 0 % Legal Ads Moved to Dept. 4170 2190 Postage Charges 91 0 0 0 0 0 0 % Moved to Dept. 4800 2660 Travel/Conferences/Meetings 1,823 2,735 6,000 6,000 6,000 6,000 0 0.0% League of Cities Planning Conference Total Other Services and Charges 10,080 2,735 6,000 6,000 6,000 6,000 0 0.0% Total Expenses 35,489 28,680 31,500 31,500 30,029 31,500 0 0.0% Proposed Budget FY 2024-25 June 12, 2024 53 PLANNING 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4410 Direct Labor Costs 0010 Salaries 603,286 649,717 834,000 834,000 765,400 608,000 (226,000) -27.1% 0020 Salaries - Overtime 2,142 1,290 5,000 5,000 5,000 5,000 0 0.0% 0080 Direct Benefits 326,756 331,736 423,000 423,000 289,000 281,700 (141,300) -33.4% 0090 Direct Benefits - Cafeteria 55,297 7,023 53,800 53,800 21,700 15,800 (38,000) -70.6% 0091 Automobile Allowance 3,611 3,611 3,600 3,600 6,000 0 (3,600) -100.0% Total Direct Labor Costs 991,091 993,376 1,319,400 1,319,400 1,087,100 910,500 (408,900) -31.0% Supplies 1400 Office Expense 2,081 2,132 1,350 1,350 1,500 1,500 150 11.1% 1430 Special Dept Expense 245 0 400 400 1,500 1,500 1,100 275.0% Total Supplies 2,326 2,132 1,750 1,750 3,000 3,000 1,250 71.4% Other Services and Charges 2190 Postage Charges 2,425 0 0 0 0 0 0 % Moved to Dept. 4800 2240 Professional Services 104,423 192,962 95,000 95,000 130,000 150,000 55,000 57.9% Contractual support for planning services and plan checking. FY25 budget includes Citywide Mobility Study. 2640 Memberships and Dues 3,409 1,354 2,600 2,600 3,000 3,000 400 15.4% 2650 Publications 0 450 500 500 500 500 0 0.0% 2660 Education / Training 0 0 0 0 0 5,000 5,000 % Departmental training (APA, ICSC) 2680 Mileage 0 0 300 300 300 300 0 0.0% Total Other Services and Charges 110,257 194,766 98,400 98,400 133,800 158,800 60,400 61.4% Total Expenses 1,103,675 1,190,274 1,419,550 1,419,550 1,223,900 1,072,300 (347,250) -24.5% Proposed Budget FY 2024-25 June 12, 2024 54 BUILDING AND SAFETY 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4430 Direct Labor Costs 0010 Salaries 247,761 319,436 543,500 543,500 505,600 433,700 (109,800) -20.2% 0020 Salaries - Overtime 1,497 582 0 0 0 0 0 % 0030 Wages Part-Time 6,558 0 0 0 0 0 0 % 0080 Direct Benefits 154,212 201,073 330,800 330,800 215,700 237,500 (93,300) (0) 0090 Direct Benefits - Cafeteria 0 400 0 0 7,300 13,400 13,400 % 0091 Automobile Allowance 3,611 3,611 3,600 3,600 1,200 0 (3,600) (1) Total Direct Labor Costs 413,639 525,102 877,900 877,900 729,800 684,600 (193,300) -22.0% Supplies 1400 Office Expense 710 1,465 1,000 1,000 1,500 1,500 500 50.0% 1420 951 914 2,000 2,000 1,000 1,000 (1,000) -50.0% 1430 Special Dept Expense 0 528 100 100 500 500 400 400.0% 1490 Clothing and Personal Equipt 932 576 1,300 1,300 1,000 1,000 (300) -23.1% Total Supplies 2,594 3,484 4,400 4,400 4,000 4,000 (400) -9.1% Other Services and Charges 2120 Telephone 932 0 0 0 0 0 0 % Moved to Dept. 4810 2190 Postage Charges 468 0 0 0 0 0 0 % Moved to Dept. 4800 2240 Professional Services 203,410 252,435 240,000 240,000 450,000 300,000 60,000 25.0% Building Official, Permit Technician and Plan Review services 2245 Mobile Home Permit State Fee 1,215 1,215 0 0 0 0 0 % 2246 Mobilehome Resid Protct Act 2,980 2,980 0 0 0 0 0 % 2310 Contractual Services 11,063 15,965 15,000 15,000 15,000 15,000 0 0.0% 2640 Memberships and Dues 835 270 1,000 1,000 1,000 1,000 0 0.0% 2650 Publications 0 2,806 500 500 500 500 0 0.0% Building code book updates every three (3) years. 2660 Education / Training 0 0 0 0 0 3,000 3,000 % Departmental training (e.g., CALBO) Total Other Services and Charges 220,902 275,671 256,500 256,500 466,500 319,500 63,000 24.6% Total Expenses 637,134 804,257 1,138,800 1,138,800 1,200,300 1,008,100 (130,700) -11.5% State responsibility beginning FY 23/24 FY24 adopted budget includes additional Code Compliance Officer; FY25 Code Compliance Officers moved to Economic Development / Tourism Management Fuel Proposed Budget FY 2024-25 June 12, 2024 55 FINANCE 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4140 Direct Labor Costs 0010 Salaries 101,584 245,529 380,900 380,900 357,300 376,800 (4,100) -1.1% 0020 Salaries - Overtime 269 43 0 0 0 0 0 % 0080 Direct Benefits 60,417 118,576 188,500 188,500 150,200 177,000 (11,500) -6.1% 0090 Direct Benefits - Cafeteria 10,367 490 18,000 18,000 16,400 13,800 (4,200) -23.3% 0091 Automobile Allowance 1,083 1,386 4,700 4,700 2,500 3,600 (1,100) -23.4% Total Direct Labor Costs 173,720 366,024 592,100 592,100 526,400 571,200 (20,900) -3.5% Supplies 1400 Office Expense 1,573 3,402 1,500 1,500 3,000 3,000 1,500 100.0% 1430 Special Dept Expense 2,591 16,996 3,000 3,000 5,000 5,000 2,000 66.7% Total Supplies 4,164 20,397 4,500 4,500 8,000 8,000 3,500 77.8% Other Services and Charges 2120 Telephone 261 0 0 0 0 0 0 % Moved to Dept. 4810 2170 Printing 404 2,264 3,000 3,000 1,500 1,500 (1,500) -50.0% Printing of forms, checks & deposit stock. FY23 includes purchase of check & deposit stock due to bank transition. 2190 Postage Charges 1,061 0 0 0 0 0 0 % Moved to Dept. 4800 2240 Professional Services 113,401 116,102 175,000 175,000 135,000 178,000 3,000 1.7% Sales & property tax services, auditing & reporting services. FY25 User Fee Study & Cost Allocation Plan. FY26 Development Impact Fee Study & Nexxus Report. TOT/TBID audits moved to #4415. 2302 Cont Srvc-Bank Charges 19,590 12,747 32,800 32,800 15,000 15,200 (17,600) -53.7% 2305 Property Tax Collect Charges 29,447 32,278 34,900 34,900 34,900 36,900 2,000 5.7% 2640 Memberships and Dues 1,648 1,030 1,500 1,500 1,500 1,500 0 0.0% CSMFO & GFOA memberships 2650 Subscriptions and Publications 0 1,182 1,500 1,500 1,500 1,500 0 0.0% GAAFR & Other technical publications 2660 Education / Training 0 0 0 0 0 7,500 7,500 % Departmental training 2680 Mileage 408 394 500 500 500 500 0 0.0% Total Other Services and Charges 166,220 165,997 249,200 249,200 189,900 242,600 (6,600) -2.6% Total Expenses 344,104 552,418 845,800 845,800 724,300 821,800 (24,000) -2.8% Proposed Budget FY 2024-25 June 12, 2024 56 Proposed Budget FY 2024-25 June 12, 2024 57
SUCCESSOR ADMINISTRATION 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4801 Direct Labor Costs 0010 Salaries 104,798 118,729 96,100 106,000 108,500 107,900 11,800 12.3% 0080 Direct Benefits 60,108 55,355 65,900 49,000 49,200 56,900 (9,000) -13.7% 0090 Direct Benefits - Cafeteria 17,546 4,005 0 6,000 6,200 5,500 5,500 % 0091 Automobile Allowance 2,166 2,377 0 1,000 1,200 1,400 1,400 % Total Direct Labor Costs 184,619 180,467 162,000 162,000 165,100 171,700 9,700 6.0% Other Services and Charges 2120 Telephone 402 0 0 0 0 0 0 % 2240 Professional Services 8,749 9,848 10,000 10,000 10,000 10,000 0 0.0% Audit & annual disclosure services 2251 Administrative Overhead 0 0 78,000 78,000 80,000 68,300 (9,700) -12.4% 2702 Contrib to Other Gov 0 3,446 0 0 0 0 0 % Final Due Diligence Review Payment Total Other Services and Charges 9,151 13,294 88,000 88,000 90,000 78,300 (9,700) -11.0% Total Expenses 193,770 193,761 250,000 250,000 255,100 250,000 0 0.0% Must tie to CWOB Approved Budget; Difference offset against Finance Dept. Proposed Budget FY 2024-25 June 12, 2024 58 Proposed Budget FY 2024-25 June 12, 2024 59
CONTRIBUTIONS TO REPLACEMENT RESERVE 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4831 Capital Outlay 3930 Vehicle Replacement Reserve 0 0 125,000 125,000 125,000 125,000 0 0.0% 3960 Machinery and Equip Reserve 0 0 40,000 40,000 40,000 40,000 0 0.0% 3981 Theatre Set Aside 0 0 0 0 0 0 0 % 3982 Disaster Contingency Replace 0 0 0 0 0 0 0 % 3984 Snow Contingency Reserve 0 0 300,000 300,000 300,000 300,000 0 0.0% 3985 General Contingency Reserve 0 0 0 0 0 0 0 % 3986 Street Improvement Reserve 0 0 0 0 0 0 0 % 3987 General Plan Set-Aside 0 0 300,000 300,000 300,000 400,000 100,000 33.3% 3992 Civic Center Set Aside 0 0 0 0 0 0 0 % Total Capital Outlay 0 0 765,000 765,000 765,000 865,000 100,000 13.1 % Total Expenses 0 0 765,000 765,000 765,000 865,000 100,000 13.1% Projected & Proposed commitments for budgetary purposes only. Actual commitments will be shown on the Balance Sheet. Commitments to reserves stopped during the coronavirus pandemic (FY 19/20). For the status of set-aside funds, refer to the Summary of Fund Balance Commitments. Proposed Budget FY 2024-25 June 12, 2024 60 GENERAL FUND INTERFUND TRANSFERS OUT 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 110 Expenses Department 4850 Interfund Transfers 5101 Transfer Out-Cap Project (321) 128,403 444,988 3,220,000 4,025,079 3,896,600.0 900,000 (2,320,000) -72.0% Capital contribution from fund balance 5104 Transfer Out-Vill Maint (291) 145,397 169,208 1,595,003 1,595,003 1,653,355 302,400 (1,292,603) -81.0% General Fund required contribution to Village Assessment District 5105 Transfer Out-Street Impr (350) 605,300 3,626,342 996,000 1,425,442 1,335,473 1,022,122 26,122 2.6% Street improvement projects contribution 5112 Transfer Out-MTA (282) 100,000 100,000 0 0 0 0 0 % No-Fare Trolley Contribution 5121 Trans Out-Cap Prj Resrve (321) 165,565 42,925 0 0 0 0 0 % Capital funding reserve commitments 5122 Trans Out-Cap Prj Other (321) 0 625,000 0 0 0 0 0 % Capital Project grant funds Total Interfund Transfers 1,144,665 5,008,463 5,811,003 7,045,524 6,885,428 2,224,522 (3,586,481) -61.7% Total Expenses 1,144,665 5,008,463 5,811,003 7,045,524 6,885,428 2,224,522 (3,586,481) -61.7% Proposed Budget FY 2024-25 June 12, 2024 61 SANITATION FUND SUMMARY OF REVENUES & EXPENDITURES 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Actual Actual Adopted Adjusted Projected Projected Adopted % Diff Comments Licenses and Permits 18,250 10,655 13,500 13,500 43,000 16,500 3,000 22.2% Use of Property and Money (74,808) 145,750 40,000 40,000 130,000 100,000 60,000 150.0% Current Service Charges 6,083,308 6,273,424 6,528,400 7,196,320 7,199,620 8,002,100 1,473,700 22.6% 3.5% CPI on City fees; BBARWA fees at adopted rate Miscellaneous Revenue 21,850 0 0 0 967 0 Total Revenue $ 6,048,600 $ 6,429,829 $ 6,581,900 $ 7,249,820 $ 7,373,587 $ 8,118,600 $ 1,536,700 23.3 % $ 6,276,910 $ 7,050,840 Direct Labor 1,408,736 1,504,021 1,767,200 1,767,200 1,597,800 1,798,900 31,700 1.8% Supplies 67,933 87,396 89,000 124,000 124,000 124,000 35,000 39.3% Other Services & Charges 610,928 668,345 899,100 864,100 811,100 692,940 (206,160) -22.9% BBARWA Contract 2,873,085 3,064,135 3,683,300 3,744,010 3,744,010 4,435,000 751,700 20.4% Pass-through at BBARWA adopted rate Interfund Transfers to Gen. Fund [110] 150,000 150,000 150,000 150,000 150,000 150,000 0 0.0% Interfund Transfers to Capital [321] 721,325 490,208 990,000 2,261,265 2,213,844 1,050,000 60,000 6.1% Investment in wastewater infrastructure Interfund Transfers to Streets [350] 250,000 173,569 250,000 326,431 326,400 227,000 (23,000) -9.2% Total Expenditures $ 6,082,008 $ 6,137,674 $ 7,828,600 $ 9,237,006 $ 8,967,154 $ 8,477,840 $ 649,240 8.3% $ (33,408) $ 292,156 $ (1,246,700) $ (1,987,186) $ (1,593,567) $ (359,240) $ 887,460 -71.2% $ 1,742,056 $ 2,215,462 $ 2,557,618 $ 2,557,618 $ 2,557,618 $ 939,051 $ (1,618,567) -63.3% Net Revenue (Expenditure) (33,408) 292,156 (1,246,700) (1,987,186) (1,593,567) (359,240) 887,460 -71.2% Reflects investment in capital improvements Net Contributions From (To) Reserves 495,934 50,000 (25,000) (25,000) (25,000) 0 25,000 -100.0% Component of Committed Fund Balance Change in Nonspendable & Restricted 10,880 0 0 0 0 0 0 % GASB accounting entries Ending Unrestricted Fund Balance 2,215,462 $ $ 2,557,618 $ 1,285,918 $ 545,432 $ 939,051 $ 579,811 $ (706,107) -54.9% $ 3,736,814 $ 3,240,879 $ 3,190,879 $ 3,190,879 $ 3,190,879 $ 3,215,879 $ 25,000 0.8% Contribution from Reserves (495,934) (50,000) 0 0 0 0 0 % Contributions to Reserves 0 0 25,000 25,000 25,000 0 0 0.0% Ending Commited Fund Balance $ 3,240,879 $ 3,190,879 $ 3,215,879 $ 3,215,879 $ 3,215,879 $ 3,215,879 $ 0.0 - % Total Available Fund Balance $ 5,456,342 $ 5,748,498 $ 4,501,798 $ 3,761,311 $ 4,154,931 $ 3,795,691 $ (706,107) -15.7% Revenues Expenditures Net Revenue (Expenditure) Unrestricted Fund Balance Committed Fund Balance Proposed Budget FY 2024-25 June 12, 2024 62 Proposed Budget FY 2024-25 June 12, 2024 63
Proposed Budget FY 2024-25 June 12, 2024 64
Proposed Budget FY 2024-25 June 12, 2024 65
Summary of Fund Balance Commitments Sanitation (Wastewater) Fund Balance 6/30/2023 Contributions Uses Projected 6/30/2024 Contributions Uses Projected 6/30/2025 Unrestricted Fund Balance: Committed Contingency Reserve Disaster/Cash Flow 1,220,000 1,220,000 1,220,000 Replacement Reserve Vehicle 223,558 223,558 223,558 Replacement Reserve Equipment 337,853 25,000 362,853 362,853 System Replacement Reserve 1,409,469 1,409,469 1,409,469 Total Committed 3,190,879 25,000 3,215,879 3,215,879 Reserve Policy Basis Target Trigger * Projected Balance Below Target (1) Basis = Annual Operating Cost Target = 25% of Basis 7,050,000 1,762,500 1,586,250 1,220,000 542,500 (2) Basis = Depreciated cost of vehicles Target = 50% of Basis 160,000 80,000 72,000 223,558 (3) Basis = Depreciated cost of equipment Target = 50% of Basis 710,000 355,000 319,500 362,853 (4) Basis = Depreciated cost of system Target = 10% of Basis 4,170,000 417,000 375,300 1,409,469 Fiscal Year 2023 24 Fiscal Year 2024 25 Projected Activity Projected Activity Budget include appropriation for Sewer Master Plan & Mapping Balance in line with policy target Balance in line with policy target Set aside for infrastructure improvements Comments Proposed Budget FY 2024-25 June 12, 2024 66 REFUSE FUND SUMMARY OF REVENUES & EXPENDITURES 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Actual Actual Adopted Adjusted Projected Projected Adopted % Diff Comments Subventions and Grants 5,000 5,000 5,000 5,000 5,000 5,000 0 0.0% Use of Property and Money (18,610) 30,173 6,000 6,000 20,000 15,000 9,000 150.0% Current Service Charges 3,590,001 4,017,709 4,645,300 4,645,300 4,656,700 5,158,000 512,700 11.0% City fee + 4.0% CPI; Franchise fee at negotiated rate Miscellaneous Revenue 0 35,000 0 0 0 0 0 % Reimbursement of negotiation costs per agreement Transfer In Grants [299] 0 0 0 0 0 75,000 75,000 % Total Revenue 3,576,391 $ 4,087,882 $ 4,656,300 $ 4,656,300 $ $ 4,681,700 $ 5,253,000 $ 12.8 596,700 % Direct Labor 634,351 681,233 731,700 731,700 644,000 731,300 (400) -0.1% Supplies 885 155 55,400 55,400 55,400 80,400 25,000 45.1% SB 1383 compliance Other Services & Charges 317,644 339,502 375,414 375,414 400,700 465,050 89,636 23.9% Big Bear Disposal Contract 2,348,657 2,786,108 3,299,100 3,299,100 3,309,600 3,759,800 460,700 14.0% Direct pass through per solid waste agreement Capital Outlay 0 8,923 0 0 0 40,000 40,000 % Updates to existing stormwater basins Interfund Transfers to Gen. Fund [110] 105,000 105,000 105,000 105,000 105,000 105,000 0 0.0% Interfund Transfers to Capital [321] 120,530 0 0 0 0 0 0 % Total Expenditures 3,527,068 $ 3,920,922 $ 4,566,614 $ 4,566,614 $ $ 4,514,700 $ 5,181,550 $ 13.5 614,936% $ 166,960 49,324 $ 89,686 $ 89,686 $ 167,000 $ 71,450 $ (18,236) $ -20.3% $ 914,131 806,674 $ 1,081,091 $ 1,081,091 $ $ 1,081,091 $ 1,248,091 $ 15.4% 167,000 Net Revenue (Expenditure) 49,324 166,960 89,686 89,686 167,000 71,450 (18,236) -20.3% Net Contributions From (To) Reserves 50,000 0 0 0 0 0 0 % Component of Committed Fund Balance Change in Nonspendable & Restricted 8,134 0 0 0 0 0 0 % GASB accounting entries Ending Unrestricted Fund Balance 914,131 $ 1,081,091 $ 1,170,777 $ 1,170,777 $ $ 1,248,091 $ 1,319,541 $ 12.7 148,764% $ 100,000 150,000 $ 100,000 $ 100,000 $ $ 100,000 $ 100,000 $ 0.0% - Contribution from Reserves (50,000) 0 0 0 0 0 0 % Contributions to Reserves 0 0 0 0 0 0 0 % Ending Commited Fund Balance $ 100,000 100,000 $ 100,000 $ 100,000 $ $ 100,000 $ 100,000 $ 0.0 - % Total Available Fund Balance $ 1,181,091 1,014,131 $ 1,270,777 $ 1,270,777 $ $ 1,348,091 $ 1,419,541 $ 11.7% 148,764 Unrestricted Fund Balance Committed Fund Balance Revenues Expenditures Net Revenue (Expenditure) Proposed Budget FY 2024-25 June 12, 2024 67 Proposed Budget FY 2024-25 June 12, 2024 68
Proposed Budget FY 2024-25 June 12, 2024 69
Proposed Budget FY 2024-25 June 12, 2024 70
Proposed Budget FY 2024-25 June 12, 2024 71
Proposed Budget FY 2024-25 June 12, 2024 72
TOURISM BUSINESS IMPROVEMENT DISTRICT (TBID) 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 781 RevenueAssessments 3220 TBID - Current Period 5,108,005 5,141,542 4,242,750 4,242,750 4,780,300 4,843,700 600,950 14.2% 3221 TBID - Curr FY Prior Periods 294,927 287,960 94,700 94,700 149,400 151,400 56,700 59.9% 3222 TBID - Prior Fiscal Year 53,215 10,351 31,550 31,550 49,800 50,500 18,950 60.1% Total Assessments 5,456,147 5,439,852 4,369,000 4,369,000 4,979,500 5,045,600 676,600 15.5% Use of Money and Property 3618 TBID - Penalties and Interest 36,234 35,624 43,700 43,700 49,800 50,500 6,800 15.6% Total Use of Money and Property 36,234 35,624 43,700 43,700 49,800 50,500 6,800 15.6% Total Revenue 5,492,381 5,475,476 4,412,700 4,412,700 5,029,300 5,096,100 683,400 15.5% Expenses Department 4712 Other Services and Charges 2251 Administrative Overhead 56,026 54,020 43,700 43,700 49,800 50,500 6,800 15.6% Per Management District Plan (MDP) overhead charge equal to 1% of assessments collected. 2253 TBID - Penalties and Interest 29,677 39,777 43,700 43,700 49,800 50,500 6,800 15.6% Per MDP to be retained by City for collection services. 2255 Pass through to Owners Assoc 5,546,554 5,348,021 4,325,300 4,325,300 5,587,660 4,995,100 669,800 15.5% Total Other Services and Charges 5,632,257 5,441,819 4,412,700 4,412,700 5,687,260 5,096,100 683,400 15.5% Total Expenses 5,632,257 5,441,819 4,412,700 4,412,700 5,687,260 5,096,100 683,400 15.5% TBID FUND (139,876) 33,657 0 0 (657,960) 0 0 % Includes 3% assessment on short term lodging and 2% assessment on ski resort ticket sales. Proposed Budget FY 2024-25 June 12, 2024 73 TRAFFIC SAFETY FUND 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 260 RevenueFines and Citations 3501 Vehicle Code Fines 24,843 19,549 20,000 20,000 20,000 20,000 0 0.0% 3522 Parking Citations 205,077 413,834 200,000 200,000 200,000 200,000 0 0.0% Total Fines and Citations 229,921 433,383 220,000 220,000 220,000 220,000 0 0.0% Total Revenue 229,921 433,383 220,000 220,000 220,000 220,000 0 0.0% Expenses Department 4230 Interfund Transfers 5101 Transfer Out-General (110) 289,920 433,383 220,000 220,000 233,339 220,000 0 0.0% Total Interfund Transfers 289,920 433,383 220,000 220,000 233,339 220,000 0 0.0% Total Expenses 289,920 433,383 220,000 220,000 233,339 220,000 0 0.0% TRAFFIC SAFETY FUND (59,999) 0 0 0 (13,339) 0 0 % Proposed Budget FY 2024-25 June 12, 2024 74 Proposed Budget FY 2024-25 June 12, 2024 75
Proposed Budget FY 2024-25 June 12, 2024 76
MEASURE I LOCAL 10-40 FUND 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 276 RevenueSubventions and Grants 3335 Measure I-Local 10-40 585,436 613,862 650,400 650,400 596,200 567,500 (82,900) -12.7% Total Subventions and Grants 585,436 613,862 650,400 650,400 596,200 567,500 (82,900) -12.7% Use of Money and Property 3611 Interest On Bank Deposits 569 5,444 2,000 2,000 10,000 7,500 5,500 275.0% 3638 Change in Fair Market Value (5) 0 0 0 0 0 0 % GASB accounting entry is not budgeted Total Use of Money and Property 565 5,444 2,000 2,000 10,000 7,500 5,500 275.0% Total Revenue 586,001 619,306 652,400 652,400 606,200 575,000 (77,400) -11.9% Expenses Department 4326 Interfund Transfers 5101 Transfer Out-General (110) 80,000 80,000 80,000 80,000 80,000 80,000 0 0.0% Categorical street maintenance 5110 Transfer Out-Street Impr (350) 391,200 350,460 803,200 851,446 851,446 743,528 (59,672) -7.4% Street improvement projects Total Interfund Transfers 471,200 430,460 883,200 931,446 931,446 823,528 (59,672) -6.8% Total Expenses 471,200 430,460 883,200 931,446 931,446 823,528 (59,672) -6.8% MEASURE I LOCAL 10-40 FUND 114,801 188,845 (230,800) (279,046) (325,246) (248,528) (17,728) 7.7% Proposed Budget FY 2024-25 June 12, 2024 77 MEASURE I MAJOR LOCAL HIGHWAY PROGRAM (MLHP) FUND 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 277 RevenueSubventions and Grants 3336 Measure I-Major Local 10-40 0 0 0 0 0 0 0 % SBCTA Advance Expenditure Agreement (AEA) for Moonridge Corridor Improvements Project estimated reimbursement FY29 Total Subventions and Grants 0 0 0 0 0 0 0 % Total Revenue 0 0 0 0 0 0 0 % Expenses Department 4328 Interfund Transfers 5110 Transfer Out-Street Impr (350) 79,815 3,120,185 0 0 0 0 0 % Total Interfund Transfers 79,815 3,120,185 0 0 0 0 0 % Total Expenses 79,815 3,120,185 0 0 0 0 0 % MEASURE I MAJOR LOCAL 10-40 (REGIONAL) (79,815) (3,120,185) 0 0 0 0 0 % Proposed Budget FY 2024-25 June 12, 2024 78 MOBILE SOURCE AIR POLLUTION 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 281 RevenueSubventions and Grants 3388 Air Pollution Trust 4,700 6,680 5,000 5,000 5,000 5,000 0 0.0% AB 2766 AQMD funds; Local jurisdictions receive $1.60 per vehicle from vehicle registration fees for projects aimed at reducing air pollution from motor vehicles 3389 MSRC Grant 50,000 0 0 0 0 0 0 % Grant received from SCAQMD for Rathbun Creek Trail Total Subventions and Grants 54,700 6,680 5,000 5,000 5,000 5,000 0 0.0% Use of Money and Property 3611 Interest On Bank Deposits 330 1,786 800 800 300 200 (600) -75.0% 3638 Change in Fair Market Value (1,432) 598 0 0 0 0 0 % Total Use of Money and Property (1,102) 2,384 800 800 300 200 (600) -75.0% Total Revenue 53,597 9,064 5,800 5,800 5,300 5,200 (600) -10.3% Expenses Department 4545 Interfund Transfers 5101 Transfer Out-Cap Project (321) 0 90,000 0 0 0 0 0 % Electric vehicle charging stations 5104 Transfer Out-Measure Y (296) 50,000 0 0 0 0 0 0 % MSRC Grant Reimbursement Total Interfund Transfers 50,000 90,000 0 0 0 0 0 % Total Expenses 50,000 90,000 0 0 0 0 0 % MOBILE SOURCE AIR POLLUTION 3,597 (80,936) 5,800 5,800 5,300 5,200 (600) -10.3% Proposed Budget FY 2024-25 June 12, 2024 79 Proposed Budget FY 2024-25 June 12, 2024 80
LOCAL TRANSPORTATION2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 290 RevenueSubventions and Grants 3334 Article 3 Grant 867,894 0 0 303,518 303,500 0 0 % 3382 Misc Awards from State 788,000 0 0 0 0 0 0 % Total Subventions and Grants 1,655,894 0 0 303,518 303,500 0 0 % Total Revenue 1,655,894 0 0 303,518 303,500 0 0 % Expenses Department 4366 Capital Outlay 3951 Capital Outlay - MTA Bus Stop 87,000 0 0 0 0 0 0 % Grant pass through funding Total Capital Outlay 87,000 0 0 0 0 0 0 % Interfund Transfers 5101 Transfer Out-Street Impr (350) 0 0 0 0 0 0 0 % 5102 Transfer Out-Cap Project (321) 782,143 0 0 303,518 303,500 0 0 % Total Interfund Transfers 782,143 0 0 303,518 303,500 0 0 % Total Expenses 869,143 0 0 303,518 303,500 0 0 % LOCAL TRANSPORTATION 786,751 0 0 0 0 0 0 % Grant funding for capital improvements Refer to Capital Improvement Plan Proposed Budget FY 2024-25 June 12, 2024 81 Property Lease General Operations 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 255 RevenueUse of Money and Property 3621 Rental Income 0 39,869 60,000 60,000 63,000 77,600 17,600 29.3% Residential & commercial properties Total Use of Money and Property 0 39,869 60,000 60,000 63,000 77,600 17,600 29.3% Interfund Transfers 4126 Transfer In-Measure Y (296) 0 250,000 450,000 450,000 400,053 284,040 (165,960) -36.9% Total Interfund Transfers 0 250,000 450,000 450,000 400,053 284,040 (165,960) -36.9% Total Revenue 0 289,869 510,000 510,000 463,053 361,640 (148,360) (0) Expenses Department 4270 Other Services and Charges 2200 Rent/Lease Payable 0 100,000 102,000 102,000 102,000 104,040 2,040 2.0% Ground Lease effective Aug. 2021 2220 Maint-Buildings and Grounds 0 47,191 100,000 100,000 100,000 100,000 0 0.0% 2304 Property Tax 0 50,752 56,500 56,500 56,500 57,600 1,100 1.9% 2640 MHP Permit Fees 0 1,709 0 0 0 0 0 % Total Other Services and Charges 0 199,652 258,500 258,500 258,500 261,640 3,140 1.2% Capital Outlay 3951 Capital Outlay 0 44,770 250,000 250,000 250,000 100,000 (150,000) -60.0% Additional Long Term Planning and Support Total Capital Outlay 0 44,770 250,000 250,000 250,000 100,000 (150,000) -60.0% Total Expenses 0 244,422 508,500 508,500 508,500 361,640 (146,860) (0) Property Lease General Operations 0 45,447 1,500 1,500 (45,447) 0 (1,500) -100.0% Proposed Budget FY 2024-25 June 12, 2024 82 Proposed Budget FY 2024-25 June 12, 2024 83
Proposed Budget FY 2024-25 June 12, 2024 84
PEG ACCESS FUND 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 295 RevenueUse of Money and Property 3611 Interest On Bank Deposits 1,023 6,652 1,500 1,500 10,000 7,500 6,000 400.0% 3638 Change in Fair Market Value (20) 0 0 0 0 0 0 % Total Use of Money and Property 1,003 6,652 1,500 1,500 10,000 7,500 6,000 400.0% Miscellaneous Revenue 3748 DIVCA PEG fee 55,533 52,957 55,000 55,000 55,000 55,000 0 0.0% Total Miscellaneous Revenue 55,533 52,957 55,000 55,000 55,000 55,000 0 0.0% Total Revenue 56,536 59,609 56,500 56,500 65,000 62,500 6,000 10.6% Expenses Department 4615 Capital Outlay 3951 Capital Outlay 1,361 0 5,000 24,688 24,700 40,000 35,000 700.0% Meeting & broadcast equipment; FY24 dais seating; FY25 Addition of Closed Captioning Feature Total Capital Outlay 1,361 0 5,000 24,688 24,700 40,000 35,000 700.0% Interfund Transfers 5124 Transfer Out-Cap Project (321) 0 0 0 0 0 0 0 % Total Interfund Transfers 0 0 0 0 0 0 0 % Total Expenses 1,361 0 5,000 24,688 24,700 40,000 35,000 700.0% PEG ACCESS FUND 55,175 59,609 51,500 31,812 40,300 22,500 (29,000) -56.3% Proposed Budget FY 2024-25 June 12, 2024 85 MEASURE Y TOT FUND 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 296 RevenueTransient Occupancy Tax 3220 Meas Y Transient Occupancy Tax 2,725,253 2,717,015 1,768,200 1,768,200 2,351,000 2,244,500 476,300 26.9% 3221 Meas Y TOT - Curr FY Prior Per 119,324 79,688 55,300 55,300 73,500 70,100 14,800 26.8% 3222 TOT - Prior Fiscal Year 36,130 (4,189) 18,400 18,400 24,500 23,400 5,000 27.2% Total Transient Occupancy Tax 2,880,706 2,792,514 1,841,900 1,841,900 2,449,000 2,338,000 496,100 26.9% Use of Money and Property 3611 Interest On Bank Deposits 20,778 116,530 50,000 50,000 170,000 130,000 80,000 160.0% 3638 Change in Fair Market Value (71,439) 14,080 0 0 0 0 0 % GASB accounting entry is not budgeted Total Use of Money and Property (50,662) 130,610 50,000 50,000 170,000 130,000 80,000 160.0% Interfund Transfers 4103 Transfer In-AQMD (281) 50,000 0 0 0 0 0 0 % MSRC Grant Reimbursement Total Subventions and Grants 50,000 0 0 0 0 0 0 % Total Revenue 2,880,045 2,923,124 1,891,900 1,891,900 2,619,000 2,468,000 576,100 30.5% Expenses Department 4850 Interfund Transfers 5101 Transfer Out-Cap Project (321) 474,562 686,753 3,049,524 3,942,450 3,145,200 604,100 (2,445,424) -80.2% 5110 Transfer Out-Street Impr (350) 1,459,400 390,000 0 235,000 235,000 700,000 700,000 % 5112 Transfer Out-MTA (282) 0 86,282 500,000 500,000 333,300 500,000 0 0.0% Refer to Fund 282 for detail 5125 Transfer Out-Lease Ops (255) 0 250,000 450,000 450,000 400,053 284,040 (165,960) -36.9% Real Property Lease commitment Total Interfund Transfers 1,933,962 1,413,035 3,999,524 5,127,450 4,113,553 2,088,140 (1,911,384) -47.8% Total Expenses 1,933,962 1,413,035 3,999,524 5,127,450 4,113,553 2,088,140 (1,911,384) -47.8% MEASURE Y TOT FUND 946,082 1,510,089 (2,107,624) (3,235,550) (1,494,553) 379,860 2,487,484 -118.0% Refer to Capital Improvement Plan 2% TOT set-aside for visitor serving amenities & capital improvements Proposed Budget FY 2024-25 June 12, 2024 86 COMMUNITY DEVELOPMENT BLOCK GRANT 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 298 RevenueSubventions and Grants 3386 Block Grant CDBG 0 0 35,853 208,076 208,100 35,900 47 0.1% Refer to Capital Improvement Plan Total Subventions and Grants 0 0 35,853 208,076 208,100 35,900 47 0.1% Total Revenue 0 0 35,853 208,076 208,100 35,900 47 0.1% Expenses Department 4620 Interfund Transfers 5101 Transfer Out-Cap Project (321) 680 (680) 208,076 208,076 208,100 35,900 (172,176) -82.7% Refer to Capital Improvement Plan Total Interfund Transfers 680 (680) 208,076 208,076 208,100 35,900 (172,176) -82.7% Total Expenses 680 (680) 208,076 208,076 208,100 35,900 (172,176) -82.7% COMMUNITY DEVELOPMENT BLOCK GRANT (680) 680 (172,223) 0 0 0 172,223 -100.0% Proposed Budget FY 2024-25 June 12, 2024 87 GRANT FUNDING 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 299 RevenueSubventions and Grants 3371 American Rescue Plan Act 2021 1,262,850 0 0 0 0 0 0 % 3372 Local Roadway Safety Plan LRSP 0 0 0 40,000 40,000 0 0 % 3373 Ca 4 All Youth Workforce 0 350,535 0 1,116,761 1,116,761 0 0 % 3374 SB1383 Organic Waste Recycling 0 0 0 0 0 75,000 75,000 % 3375 Statewide Parks Program (SPP) 0 0 0 181,290 181,290 0 0 % 3376 CA State Parks HCF Grant 0 0 0 0 0 0 0 % 3378 SB 2 Planning Grant Program 0 0 0 160,000 160,000 0 0 % 3379 Federal Lands Access (FLAP) 0 0 0 741,000 741,000 0 0 % 3380 CARES Act-Coronavirus Relief 0 0 0 0 0 0 0 % 3381 EEM State Grant 0 298,249 0 33,139 33,139 0 0 % Total Subventions and Grants 1,262,850 648,784 0 2,272,190 2,272,190 75,000 75,000 % Total Revenue 1,262,850 648,784 0 2,272,190 2,272,190 75,000 75,000 % Expenses Department 4850 Interfund Transfers 5122 Transfer Out-Cap Proj (321) 9,710 907,820 0 1,691,418 1,691,400 0 0 % 5123 Transfer Out-Cap Proj (350) 1,262,849 0 0 0 0 0 0 % 5125 Transfer Out-Gen Fund (110) 0 19,163 0 151,676 292,883 0 0 % 5126 Transfer Out-Refuse (550) 0 0 0 0 0 75,000 75,000 % Total Interfund Transfers 1,272,559 926,983 0 1,843,094 1,984,283 75,000 75,000 % Total Expenses 1,272,559 926,983 0 1,843,094 1,984,283 75,000 75,000 % GRANT FUNDING (9,709) (278,199) 0 429,095 287,907 0 0 % New fund effective FY 21/22. Previously included in General Fund. New grants are budgeted upon acceptance of award. Refer to Capital Improvement Plan Proposed Budget FY 2024-25 June 12, 2024 88 SUPPLEMENAL LAW ENFORCEMENT SERVICES FUND 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 770 RevenueSubventions and Grants 3397 AB3229 Supp Law Enf Fund 161,330 165,306 140,000 140,000 186,300 143,200 3,200 2.3% State COPS subvention Total Subventions and Grants 161,330 165,306 140,000 140,000 186,300 143,200 3,200 2.3% Use of Money and Property 3611 Interest On Bank Deposits 1,359 8,234 3,000 3,000 10,000 7,500 4,500 150.0% 3638 Change in Fair Market Value (4,816) 1,093 0 0 0 0 0 % Total Use of Money and Property (3,457) 9,327 3,000 3,000 10,000 7,500 4,500 150.0% Total Revenue 157,872 174,633 143,000 143,000 196,300 150,700 7,700 5.4% Expenses Department 4255 Interfund Transfers 5101 Transfer Out-General (110) 98,745 187,977 100,000 100,000 100,000 110,000 10,000 10.0% Funding for sheriff overtime and equipment. FY23 supplemental services for winter storm response. Total Interfund Transfers 98,745 187,977 100,000 100,000 100,000 110,000 10,000 10.0% Total Expenses 98,745 187,977 100,000 100,000 100,000 110,000 10,000 10.0% COPS/SLEF FUND 59,127 (13,344) 43,000 43,000 96,300 40,700 (2,300) -5.3% Proposed Budget FY 2024-25 June 12, 2024 89 DEVELOPER IMPACT - GENERAL FACILITIES 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 340 Revenue Licenses and Permits 3471 Developer Impact- General Fac 71,471 25,389 22,000 22,000 22,000 22,000 0 0.0% Total Licenses and Permits 71,471 25,389 22,000 22,000 22,000 22,000 0 0.0% Use of Money and Property 3611 Interest On Bank Deposits 404 3,316 1,500 1,500 4,900 3,700 2,200 146.7% 3638 Change in Fair Market Value (1,451) (129) 0 0 0 0 0 % Total Use of Money and Property (1,047) 3,187 1,500 1,500 4,900 3,700 2,200 146.7% Total Revenue 70,424 28,576 23,500 23,500 26,900 25,700 2,200 9.4% Expenses Department 4344 Interfund Transfers 5102 Transfer Out-Cap Project (321) 0 0 0 0 0 0 0 % Total Interfund Transfers 0 0 0 0 0 0 0 % Total Expenses 0 0 0 0 0 0 0 % DEVELOPER IMPACT - GENERAL FACILITIES 70,424 28,576 23,500 23,500 26,900 25,700 2,200 9.4% Proposed Budget FY 2024-25 June 12, 2024 90 DEVELOPER IMPACT - CIRCULATION 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 341 Revenue Licenses and Permits 3471 Developer Impact- Circulation 156,114 48,015 60,000 60,000 60,000 60,000 0 0.0% Total Licenses and Permits 156,114 48,015 60,000 60,000 60,000 60,000 0 0.0% Use of Money and Property 3611 Interest On Bank Deposits 1,052 8,231 3,000 3,000 10,000 7,500 4,500 150.0% 3638 Change in Fair Market Value (3,995) 110 0 0 0 0 0 % Total Use of Money and Property (2,943) 8,341 3,000 3,000 10,000 7,500 4,500 150.0% Total Revenue 153,171 56,356 63,000 63,000 70,000 67,500 4,500 7.1% Expenses Department 4344 Interfund Transfers 5110 Transfer Out-Street Impr (350) 0 0 0 0 0 0 0 % Total Interfund Transfers 0 0 0 0 0 0 0 % Total Expenses 0 0 0 0 0 0 0 % DEVELOPER IMPACT - CIRCULATION 153,171 56,356 63,000 63,000 70,000 67,500 4,500 7.1% Proposed Budget FY 2024-25 June 12, 2024 91 DEVELOPER IMPACT - DRAINAGE 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 342 Revenue Licenses and Permits 3471 Developer Impact- Drainage 146,936 51,581 50,000 50,000 50,000 50,000 0 0.0% Total Licenses and Permits 146,936 51,581 50,000 50,000 50,000 50,000 0 0.0% Use of Money and Property 3611 Interest On Bank Deposits 1,635 11,380 5,000 5,000 20,000 15,000 10,000 200.0% 3638 Change in Fair Market Value (7,121) 1,786 0 0 0 0 0 % Total Use of Money and Property (5,486) 13,166 5,000 5,000 20,000 15,000 10,000 200.0% Total Revenue 141,450 64,747 55,000 55,000 70,000 65,000 10,000 18.2% Expenses Department 4344 Interfund Transfers 5110 Transfer Out-Street Impr (350) 0 0 200,000 200,000 200,000 0 (200,000) -100.0% Refer to Capital Improvement Plan Total Interfund Transfers 0 0 200,000 200,000 200,000 0 (200,000) -100.0% Total Expenses 0 0 200,000 200,000 200,000 0 (200,000) -100.0% DEVELOPER IMPACT - DRAINAGE 141,450 64,747 (145,000) (145,000) (130,000) 65,000 210,000 -144.8% Proposed Budget FY 2024-25 June 12, 2024 92 DEVELOPER IMPACT - PUBLIC FACILITIES 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 343 Revenue Licenses and Permits 3471 Developer Impact- Public Fac 71,489 78,698 60,000 60,000 60,000 60,000 0 0.0% Total Licenses and Permits 71,489 78,698 60,000 60,000 60,000 60,000 0 0.0% Use of Money and Property 3611 Interest On Bank Deposits 379 3,407 1,500 1,500 10,000 7,500 6,000 400.0% 3638 Change in Fair Market Value (932) (838) 0 0 0 0 0 % Total Use of Money and Property (553) 2,569 1,500 1,500 10,000 7,500 6,000 400.0% Total Revenue 70,936 81,267 61,500 61,500 70,000 67,500 6,000 9.8% Expenses Department 4344 Interfund Transfers 5102 Transfer Out-Cap Project (321) 0 0 0 0 0 0 0 % Total Interfund Transfers 0 0 0 0 0 0 0 % Total Expenses 0 0 0 0 0 0 0 % DEVELOPER IMPACT - PUBLIC FACILITIES 70,936 81,267 61,500 61,500 70,000 67,500 6,000 9.8% Proposed Budget FY 2024-25 June 12, 2024 93 DEVELOPER IMPACT - PARKLAND 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 344 Revenue Licenses and Permits 3471 Developer Impact- Parkland 82,903 88,470 60,000 60,000 60,000 60,000 0 0.0% Total Licenses and Permits 82,903 88,470 60,000 60,000 60,000 60,000 0 0.0% Use of Money and Property 3611 Interest On Bank Deposits 917 6,576 3,000 3,000 10,000 7,500 4,500 150.0% 3638 Change in Fair Market Value (2,890) (358) 0 0 0 0 0 % Total Use of Money and Property (1,973) 6,219 3,000 3,000 10,000 7,500 4,500 150.0% Total Revenue 80,930 94,689 63,000 63,000 70,000 67,500 4,500 7.1% Expenses Department 4344 Interfund Transfers 5102 Transfer Out-Cap Project (321) 0 4,800 0 0 0 0 0 % Total Interfund Transfers 0 4,800 0 0 0 0 0 % Total Expenses 0 4,800 0 0 0 0 0 % DEVELOPER IMPACT - PARKLAND 80,930 89,889 63,000 63,000 70,000 67,500 4,500 7.1% Proposed Budget FY 2024-25 June 12, 2024 94 DEVELOPER IMPACT - FIRE SUPPRESSION 2021-22 2022-23 2023-24 2023-24 2023-24 2024-25 Proposed- Acct # Title Actual Actual Adopted Adjusted Projected Proposed Adopted % Diff Comments Fund 345 Revenue Licenses and Permits 3471 Developer Impact - Fire 156,132 31,018 25,000 25,000 25,000 25,000 0 0.0% Total Licenses and Permits 156,132 31,018 25,000 25,000 25,000 25,000 0 0.0% Use of Money and Property 3611 Interest On Bank Deposits 557 3,441 1,500 1,500 10,000 7,500 6,000 400.0% 3638 Change in Fair Market Value (6,860) 5,184 0 0 0 0 0 % Total Use of Money and Property (6,303) 8,625 1,500 1,500 10,000 7,500 6,000 400.0% Total Revenue 149,829 39,644 26,500 26,500 35,000 32,500 6,000 22.6% Department 4344 Other Services and Charges 2702 Contribution to FPD 400,000 0 0 0 0 0 0 % Fire Protection District Equipment Outlay Total Other Services and Charges 400,000 0 0 0 0 0 0 % Total Expenses 400,000 0 0 0 0 0 0 % DEVELOPER IMPACT - FIRE SUPPRESSION (250,171) 39,644 26,500 26,500 35,000 32,500 6,000 22.6% Proposed Budget FY 2024-25 June 12, 2024 95 Summary of Capital Projects Available Funds Available Funds Available FundsAvailable Funds Gas Tax Measure Y CDBG 2023-24 2024-25 110 110 250 250 271 276 277 296 298 CIP No. Account Project Potential Carryover Appropriations Proposed Budget Fund Balance Reserves Fund Balance Reserves RMRA Local MLHP AEA TOT HUD A.2 350-4350-3545 Crack Seal City Streets - 75,000 75,000 - - - - - - - - A.3 350-4350-3549 Citywide Line Striping - 150,000 150,000 - - - - - - - - A.4 350-4350-3564 Summit Blvd Rehabilitation - 2,500,000 697,122 - 227,000 - 132,350 743,528 - 700,000 - A.1 350-4350-3620 Street / Drainage Improvements - 100,000 100,000 - - - - - - - - Total Street Improvements: - 2,825,000 1,022,122 - 227,000 - 132,350 743,528 - 700,000 - 321-4346-2925 Rathbun Creek Trail 800,000 - - - - - - - - - - B.7 321-4346-2928 Building Demolition - 100,000 100,000 - - - - - - - - 321-4346-2929 CA 4 All Youth Workforce Program 400,000 - - - - - - - - - - B.2 321-4346-2930 Sidewalk Improvements 200,000 75,000 - - - - - - - 39,100 35,900 321-4346-3737 Stanfield "SMORE" Project 40,000 - - - - - - - - - - 321-4346-3638 "SMORE" Division Creek Project 700,000 - - - - - - - - - - E.1 321-4346-3900 Vehicle Acquisitions / Replacements 100,000 150,000 150,000 - - - - - - - - E.2 321-4346-3901 Equipment Acquisitions / Replacements 500,000 150,000 150,000 - - - - - - - - C.1 321-4346-3903 Park Improvements - 165,000 - - - - - - - 165,000 - 321-4346-3922 Civic Center ADA Compliance 300,000 - - - - - - - - - - 321-4346-3924 Above Ground Fuel Tank 400,000 - - - - - - - - - - B.3 321-4346-3959 PAC Facility Improvements - 300,000 300,000 - - - - - - - - B.4-5 321-4346-3961 Civic Center Repairs 600,000 200,000 200,000 - - - - - - - - B.1 321-4346-3977 Bartlett Parking Lot Improvements - 400,000 - - - - - - - 400,000 - 321-4346-3990 Castle Rock Trailhead Improvem 900,000 - - - - - - - - - - Total Other Capital Improvements: 4,940,000 1,540,000 900,000 - - - - - - 604,100 35,900 D.1-3 321-4555-2240 Sanitation Infrastructure - 525,000 - - 525,000 - - - - - - 321-4555-3980 Sewer Master Plan & Mapping 500,000 - - - - - - - - - - D.4 321-4555-3982 Sewer Cleaning & Inspection - 450,000 - - 450,000 - - - - - - E.1 321-4555-3992 Vehicle Acquisitions / Replacements 65,000 75,000 - - 75,000 - - - - - - Total Sanitation Improvements: 565,000 1,050,000 - - 1,050,000 - - - - - - Total All Projects: $ 5,505,000 $ 5,415,000 $ 1,922,122 -$ 1,277,000 $ -$ 132,350 $ $ 743,528 $ 1,304,100 - $ $ 35,900 General Fund Sanitation Measure I Proposed Budget FY 2024-25 June 12, 2024 96 Proposed Budget FY 2024-25 June 12, 2024 97
Proposed Budget FY 2024-25 June 12, 2024 98
Proposed Budget FY 2024-25 June 12, 2024 99
Proposed Budget FY 2024-25 June 12, 2024 100

5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: A.1 PROJECT COST: $ 9,100,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 100,000 $ 962,040 $ 943,570 $ 924,590 $ 900,190 $ 3,830,390 Sanitation $ $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,000,000 Measure I Local $ $ 554,100 $ 571,500 $ 589,000 $ 611,900 $ 2,326,500 RMRA $ $ 133,860 $ 134,930 $ 136,410 $ 137,910 $ 543,110 Measure Y TOT $ $ 200,000 $ 300,000 $ 400,000 $ 500,000 $ 1,400,000 $ $ $ $ $ $
TOTAL $ 100,000 $ 2,100,000 $ 2,200,000 $ 2,300,000 $ 2,400,000 $ 9,100,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 100,000 $ 2,100,000 $ 2,200,000 $ 2,300,000 $ 2,400,000 $ 9,100,000 Acquisition $ $ $ $ $ $
TOTAL $ 100,000 $ 2,100,000 $ 2,200,000 $ 2,300,000 $ 2,400,000 $ 9,100,000

MAP PICTURE
Annual Street Rehabilitation

SCOPE/DESCRIPTION JUSTIFICATION

STREETS
On going Operating & Maintenance Impact: Reduced maintenance for potholing, asphalt patches.

Permits/ Easements Needed: Notice of Exemption
Milling of existing asphalt, replacement of old metal pipe culverts, reconstruction of storm drain inlets and headwalls, curb and gutter, replacement of street signs, and paving of streets. For FY 24 25, the scope of work will focus on
pavement patching a few high priority areas.

The City performs an annual rehabilitation of the asphalt surface of various streets with priority based on streets with low Pavement Condition Index (PCI) values. This
project improves the life cycle of the streets by improving drainage, adding base, and paving streets.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-3
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: A.2 PROJECT COST: $ 375,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Sanitation $ $ $ $ $ $
Measure I Local $ $ $ $ $ $
RMRA $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Acquisition $ $ $ $ $ $
TOTAL $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000

MAP PICTURE
Permits/ Easements Needed: Notice of Exemption
On going Operating & Maintenance Impact: Reduce cost needed for full street rehabilitation.

Annual Crack Seal of City Streets

SCOPE/DESCRIPTION JUSTIFICATION

STREETS
Crack seal pavement on City streets. The crack sealing
prevents water intrusion into the pavement, prolonging the condition and useful life of the pavement.

Crack sealking is part of a comprenhensive pavement
maintenance plan. Streets will be prioritized for crack seal based on the pavement condition index (PCI) rating and
the visual presence of cracks. This provides a longer life cycle for the pavement and reduces costs for
rehabilitation.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: A.3 PROJECT COST: $ 750,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Sanitation $ $ $ $ $ $
Measure I Local $ $ $ $ $ $
RMRA $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Acquisition $ $ $ $ $ $
TOTAL $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 On going Operating & Maintenance Impact: Reduce impact on Public Works time and Resources.

MAP PICTURE
Permits/ Easements Needed: Notice of Exemption.

Annual Citywide Line Striping

SCOPE/DESCRIPTION JUSTIFICATION

STREETS
Striping of City streets, lane markings, long line striping, , and parking areas. Approximately 100,000 linear feet of long lines yellow, fog, and skip lines. This work is let out to contract for striping work to take place both in the Spring and the Fall of each year.

This annual project coordinates the restriping of streets, stop bars, legends, parking areas and bicycle shared lane markings. The work is contracted to qualified stripign
contractors.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: A.4 PROJECT COST: $ 2,500,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 697,122 $ $ $ $ $ 697,122
Sanitation $ 227,000 $ $ $ $ $ 227,000
Measure I Local $ 743,528 $ $ $ $ $ 743,528
RMRA $ 132,350 $ $ $ $ $ 132,350
Measure Y TOT $ 700,000 $ $ $ $ $ 700,000
$ $ $ $ $ $
TOTAL $ 2,500,000 $ $ $ $ $ 2,500,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 2,500,000 $ $ $ $ $ 2,500,000
Acquisition $ $ $ $ $ $
TOTAL $ 2,500,000 $ $ $ $ $ 2,500,000
On going Operating & Maintenance Impact: Reduced maintenance for potholing patching.

Permits/ Easements Needed: None.

MAP PICTURE
Summit Boulevard Rehabilitation

STREETS

SCOPE/DESCRIPTION JUSTIFICATION
This Project will reconstruct Summit Blvd. from Big Bear Blvd. to Switzerland Drive. The scope of work includes demolishing the existing pavement and drainage infrastructure and
constructing new underground drainage, new pavement,
surface drainage and a pedestrian sidewalk on the east side of the street.

Summit Blvd. has a pavement condition index rating of
32/100, rating its condition very poor. The pavement is overdue for replacement and this project will replace on going maintenance impacts.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-6
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: B.1 PROJECT COST: $ 400,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Measure Y TOT $ 400,000 $ $ $ $ $ 400,000
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 400,000 $ $ $ $ $ 400,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 400,000 $ $ $ $ $ 400,000
Acquisition $ $ $ $ $ $
TOTAL $ 400,000 $ $ $ $ $ 400,000
Bartlett Parking Lot Lighting Upgrades

FACILITIES

SCOPE/DESCRIPTION JUSTIFICATION
Installation and purchase of LED light fixtures, twenty two (22) double lights and thirty five (35) single lights.

The existing lights in this area are dated and in need of replacement. The replacement LED lights are nearly
maintenance free and use significantly less electricity, lowering the daily operational cost.

On going Operating & Maintenance Impact: Reduced maintenance and operation costs.

Permits/ Easements Needed: None.

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: B.2 PROJECT COST: $ 275,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Measure Y TOT $ 39,100 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 239,100 CDBG $ 35,900 $ $ $ $ $ 35,900
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 75,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 275,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 75,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 275,000 Acquisition $ $ $ $ $ $
TOTAL $ 75,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 275,000 Sidewalk Improvements

FACILITIES

SCOPE/DESCRIPTION JUSTIFICATION
For FY 24/25, the project will construct new concrete sidewalk with curb and gutter in the Vicininity of Village Drive, Stocker Road and Pennsylvania Avenue. In future FY sidewalk
improvements will focus on repair, replacement, and
expansion of sidewalk throughout the City.

The FY 24/25 project willl complete the sidewalk network within the Village area and create an area of safe passage.

Future years projects will replace or expand sidewalk
throughout the City to promote pedestrian mobility.

On going Operating & Maintenance Impact: Additional maintenance for snow removal wil be required on the new sidewalk.

Permits/ Easements Needed: Notice of Exemption

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: B.3 PROJECT COST: $ 700,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 300,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 700,000 $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 300,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 700,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 300,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 700,000 Acquisition $ $ $ $ $ $
TOTAL $ 300,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 700,000 PAC Drainage / Facility Improvements

FACILITIES

SCOPE/DESCRIPTION JUSTIFICATION
The initial scope of work for this focus area is to construct drainage improvements around the Civic Center Complex to collect and manage the excessive groundwater. Currently, groundwater infiltrates the building, flooding the low points of the PAC. Future years projects will focus on additional improvements and upgrades to the facilities.

The PAC is currently susceptible to flooding, especially during the wet seaspm. This project will prevent water
intrusion, thereby, preventing additional damage to the facility. Future projects will focus on necessary
maintenance and upkeep of the facility.

On going Operating & Maintenance Impact: Will reduce on going maintenance costs.

Permits/ Easements Needed: None.

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: B.4 PROJECT COST: $ 100,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 100,000 $ $ $ $ $ 100,000
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 100,000 $ $ $ $ $ 100,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 100,000 $ $ $ $ $ 100,000
Acquisition $ $ $ $ $ $
TOTAL $ 100,000 $ $ $ $ $ 100,000
On going Operating & Maintenance Impact: None.

MAP PICTURE
Permits/ Easements Needed: None.

Civic Center Pavement & Driveway Improvements

SCOPE/DESCRIPTION JUSTIFICATION

FACLITIES
Repair and replacement of damaged concrete and asphalt
pavement around the Civic Center.

The existing pavement, including the driveway approach
and portions of the parking lot, are damaged and are in need of replacement. This will enhance the appearance of the property and reduce the chances of injury/damage.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: B.5 PROJECT COST: $ 500,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Acquisition $ $ $ $ $ $
TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 On going Operating & Maintenance Impact: None.

Permits/ Easements Needed: None.
****

MAP PICTURE
City Hall Repairs

FACILITIES

SCOPE/DESCRIPTION JUSTIFICATION
On going maintenance and improvement of the Civic Center Facility.

Maintenance and enhancement of the Civic Center ensures that the building meets safety standards, protects existing infrastructure, and is upgraded and improved
appropriately.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: B.6 PROJECT COST: $ 800,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Measure Y $ $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 800,000 $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 800,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 800,000 Acquisition $ $ $ $ $ $
TOTAL $ $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 800,000 On going Operating & Maintenance Impact: None.

Permits/ Easements Needed: None.

MAP PICTURE
Public Parking Lot Assessment & Improvements

FACILITIES

SCOPE/DESCRIPTION JUSTIFICATION
Perform an assessment and analysis of the condition of public parking lots and generate a plan for their improvement. The plan and assessment will be finalized in FY 25 with repairs to commence in FY 26.

The parking lot surfaces within these facilities are in need of maintenance and repair. The goals of these efforts is to improve the appearance and extend the useful life of the pavement while also improving user/pedestrian safety.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: B.7 PROJECT COST: $ 100,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 100,000 $ $ $ $ $ 100,000
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 100,000 $ $ $ $ $ 100,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 100,000 $ $ $ $ $ 100,000
Acquisition $ $ $ $ $ $
TOTAL $ 100,000 $ $ $ $ $ 100,000
On going Operating & Maintenance Impact: Reduced maintenance of deteriorating building.

Permits/ Easements Needed: None.

MAP PICTURE
Demolition of Chamber Building

FACILITIES

SCOPE/DESCRIPTION JUSTIFICATION
The current Chamber of Commerce is dated and in need of significant costly repairs. Besides the Chamber, the building's sole beneficial use it the public restrooms. Given the extent of the required repairs the building is proposed to be
demolished.

The existing building is outdated and requires substantial and expensive repairs. Staff intends to design and
construct an improved public restroom facility to meet the needs of the community. The plans may also include a
garage to support the maintenance and operational needs within the area.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: C.1 PROJECT COST: $ 165,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Measure Y TOT $ 165,000 $ $ $ $ $ 165,000
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 165,000 $ $ $ $ $ 165,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 165,000 $ $ $ $ $ 165,000
Acquisition $ $ $ $ $ $
TOTAL $ 165,000 $ $ $ $ $ 165,000

TRAILS/PARKS
Purchase and install twelve (12) new poles and luminaires to replace existing poles and luminaires.

Current light poles were installed as part of the original park construction in 2004. The poles have been damaged
from weather and wear. Replacing the light poles will
increase public safety, and reduce future maintenance
costs.

On going Operating & Maintenance Impact: Reduce future maintenance costs.

Veteran's Park Parking Lot Lighting

SCOPE/DESCRIPTION JUSTIFICATION
Permits/ Easements Needed: Notice of Exemption

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: C.2 PROJECT COST: $ 150,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Measure Y TOT $ $ 150,000 $ $ $ $ 150,000
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ $ 150,000 $ $ $ $ 150,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ $ 150,000 $ $ $ $ 150,000
Acquisition $ $ $ $ $ $
TOTAL $ $ 150,000 $ $ $ $ 150,000
Gazebo at Boulder Bay Park

TRAILS/PARKS

SCOPE/DESCRIPTION JUSTIFICATION
Construction of a new gazebo, similar to the existing structure that is already at the park. Includes construction of the concrete pad, and lighting fixtures on the gazebo.

The current gazebo is heavily utilized by the public, and is a popular area for summer activities.

On going Operating & Maintenance Impact: Periodic maintenance will be required.

Permits/ Easements Needed: Notice of Exemption

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: C.3 PROJECT COST: $ 660,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Measure Y TOT $ $ 660,000 $ $ $ $ 660,000
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ $ 660,000 $ $ $ $ 660,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ $ 660,000 $ $ $ $ 660,000
Acquisition $ $ $ $ $ $
TOTAL $ $ 660,000 $ $ $ $ 660,000
Rathbun Creek Trailhead Restroom & Parking Lot

MAP PICTURE
Construction of a restroom facility for Rathbun Creek Trail users.

Rathbun Creek Trail is part of the Big Bear Valley
Pedestrian Bicycle Equestrian Master Plan (June 2013), and ultimately connects the lake to the US Forest Service trail system. There are currently no public restrooms along side the trail.

On going Operating & Maintenance Impact: Increased maintenance for new restroom facilities and trash collection.

Permits/ Easements Needed: Notice of Exemption and WQMP

SCOPE/DESCRIPTION JUSTIFICATION

TRAILS/PARKS
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: C.4 PROJECT COST: $ 1,160,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Measure Y TOT $ $ $ 1,160,000 $ $ $ 1,160,000
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ $ $ 1,160,000 $ $ $ 1,160,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ $ $ 1,160,000 $ $ $ 1,160,000
Acquisition $ $ $ $ $ $
TOTAL $ $ $ 1,160,000 $ $ $ 1,160,000

MAP PICTURE
Rathbun Creek Trail Segment 2
On going Operating & Maintenance Impact: Maintenance of the trail will be required.

Permits/ Easements Needed: Notice of Exemption, San Bernardino County Flood Control Easements/Permits, and Caltrans encorachment permit for this section of trail to cross Big Bear Boulevard

TRAILS/PARKS

SCOPE/DESCRIPTION JUSTIFICATION
Segment 2 of Rathbun Creek Trail extends the trail from Big Bear Blvd. west to Sandalwood Drive. The trail will be paved, with a wood rail fence, and pedestrian bridge crossing.

The Rathbun Creek Trail is a high priority trail that will provide recreation, education opportunities, and
transportation greenway that will allow residents and
visitors a variety of opportunities to connect distinct segments of the City.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: C.5 PROJECT COST: $ 1,500,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Measure Y TOT $ $ $ $ $ 1,500,000 $ 1,500,000
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ $ $ $ $ 1,500,000 $ 1,500,000
Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ $ $ $ $ 1,500,000 $ 1,500,000
Acquisition $ $ $ $ $ $
TOTAL $ $ $ $ $ 1,500,000 $ 1,500,000
Rathbun Creek Trail Segment 4

TRAILS/PARKS

SCOPE/DESCRIPTION JUSTIFICATION
Segment 4 of the Rathbun Creek Trail begins at Moonridge Road adjacent to the new Zoo, and continues along the golf course to Sand Canyon Road. The trail will be paved, with a wood rail fence, and pedestrian bridge crossing.

On going Operating & Maintenance Impact: Maintenance of the trail will be required.

Permits/ Easements Needed: Notice of Exemption, San Bernardino County Flood Control Easements/Permits, Potential easements from other private property owners, including Big Bear Mountain Resort, dependant upon the deisgned alignment.

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: D.1 PROJECT COST: $ 1,500,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Sanitation $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 Acquisition $ $ $ $ $ $
TOTAL $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 Sanitary Sewer Cured in Place Pipe (CIPP)

SCOPE/DESCRIPTION JUSTIFICATION

SANITATION

MAP PICTURE
Permits/ Easements Needed: Notice of Exemption.

Reline clay and concrete sanitary sewer mainline pipes
throughout the sanitation system.

Sewer pipes composed of clay and concrete material
attract tree roots making them more susceptible to inflow and infiltration problems.

On going Operating & Maintenance Impact: Will reduce sewer back up issues and reduce maintenance costs.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: D.2 PROJECT COST: $ 625,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Sanitation $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 Acquisition $ $ $ $ $ $
TOTAL $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 On going Operating & Maintenance Impact: Upgrading equipment will prevent sanitary sewer flooding and maintain continuity of service during times of power interruption.

Permits/ Easements Needed: None.

MAP PICTURE
Generator and Automatic Transfer Switch (ATS) Replacement

SANITATION

SCOPE/DESCRIPTION JUSTIFICATION
Replacement of generators and automatic transfer switches at lift stations throughout the system.

Generators and ATS need to be replaced due to
maintenance, age, and environmental concerns.

FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: D.3 PROJECT COST: $ 500,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Sanitation $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Acquisition $ $ $ $ $ $
TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Wet Well Rehabilitation

SCOPE/DESCRIPTION JUSTIFICATION

SANITATION
Sewer Lift Stations require relining of sewer well walls. The proposed rehabilitation will increase the useful life of the manholes and eliminate future replacement costs.

On going Operating & Maintenance Impact: Reduces need for replacement.

MAP PICTURE
Permits/ Easements Needed: Notice of Exemption
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: D.4 PROJECT COST: $ 1,450,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
Sanitation $ 450,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,450,000 $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 450,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,450,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 450,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,450,000 Acquisition $ $ $ $ $ $
TOTAL $ 450,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,450,000 Sewer Cleaning & Inspection Project

SANITATION

SCOPE/DESCRIPTION JUSTIFICATION
Annual maintenance program to perform cleaning and
inspections on sanitary sewer facilities. In FY 24/25 additional areas of concern will be identified on the west end of the City.

The project will help to mitigate sanitary sewer back up issues, and identify areas that may need additional
maintenance.

On going Operating & Maintenance Impact: Annual maintenance program to reduce future costs.

Permits/ Easements Needed: Notice of Exemption

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: E.1 PROJECT COST: $ 1,125,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 150,000 $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 1,050,000 GF Veh. Res. $ $ $ $ $ $
Sanitation $ 75,000 $ $ $ $ $ 75,000
Sani. Veh. Res. $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 1,125,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ $ $ $ $ $
Acquisition $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 1,125,000 TOTAL $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 1,125,000 Vehicle Replacements

EQUIPMENT & VEHICLES

SCOPE/DESCRIPTION JUSTIFICATION
Replace aged fleet vehicles from the Sanitation, Public Works, Engineering, Building & Safety, and Neighborhood
Preservation Departments, at approximately 3 per year. Public Works vehicles must be equipped with radios, and snow
blades for plowing.

Currently the City has approximately 42 fleet vehicles, with 19 vehicles older than 10 years old. In order to keep costs down for acquiring difficult to find replacement parts
associated with older vehicles it is necessary to replace the City fleet on an annual basis.

On going Operating & Maintenance Impact: Fleet will require routine maintenance.

Permits/ Easements Needed: None

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
5 Year Capital Replacement / Improvement Plan
Project Detail Fiscal Year 24/25 29/30
PROJECT NO.: E.2 PROJECT COST: $ 750,000
Funding Year 24/25 25/26 26/27 27/28 28/29 5 Year Total Source
General Fund $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
TOTAL $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Expenditures
Environmental $ $ $ $ $ $
Permitting $ $ $ $ $ $
Design $ $ $ $ $ $
ROW $ $ $ $ $ $
Construction $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Acquisition $ $ $ $ $ $
TOTAL $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Heavy Equipment

EQUIPMENT & VEHICLES

SCOPE/DESCRIPTION JUSTIFICATION
Annual replenishment of heavy equipment fleet, which
includes purchase of skip loader with a ganon and a 10 wheel dump truck in FY 24/25.

Heavy equipment that has exceeded life expectancy will be restocked to ensure safety and compliance standards as
well as plan for the long term needs of the Public Works team.

On going Operating & Maintenance Impact: Regularly scheduled maintenance.

Permits/ Easements Needed: None

MAP PICTURE
FY 2024-25 Proposed Budget June 12, 2024 Appendix A-
RESOLUTION NO. 2024-XX
RESOLUTION ADOPTING THE FISCAL YEAR 2024-25 BUDGET
WHEREAS, the City of Big Bear Lake was incorporated on November 28, 1980; and, WHEREAS, the City Council conducted a public hearing on the proposed budget, as provided in Section 1001 of the City Charter adopted November, 1983; and, NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that the budget for Fiscal Year 2024-25 is hereby adopted and that the appropriated resources and uses are as follows:

Fund Description Resources Uses
General Fund $ 24,255,460 $ 24,816,722
Sanitation $ 8,118,600 $ 8,477,840
Refuse $ 5,253,000 $ 5,181,550
Traffic Safety $ 220,000 $ 220,000
Gas Tax - HUTA $ 659,360 $ 659,360
Gas Tax - RMRA $ 130,720 $ 132,350
Measure I - Local 10-40 $ 575,000 $ 823,528
Measure I - Major Local Highways 10-40 $ - $ -
Mobile Source Air Pollution $ 5,200 $ -
Mountain Transit (MTA) $ 500,000 $ 500,000
Local Transportation $ - $ -
Village Streetscape Improvements $ 497,800 $ 497,800
Tourism Business Improvement District $ 5,096,100 $ 5,096,100 Property Lease General Operations $ 361,640 $ 361,640
State Pass-through Fees $ 4,840 $ 700
PEG Access $ 62,500 $ 40,000
Mesure Y $ 2,468,000 $ 2,088,140
Community Development Block Grant $ 35,900 $ 35,900
Grant Funding $ 75,000 $ 75,000
COPS Fund $ 150,700 $ 110,000
FEMA and OES Reimbursement $ - $ -
Development Impact - General Facilities $ 25,700 $ -
Development Impact - Circulation $ 67,500 $ -
Development Impact - Drainage $ 65,000 $ -
Development Impact - Public Facilities $ 67,500 $ -
Development Impact - Parkland $ 67,500 $ -
Development Impact - Fire Suppression $ 32,500 $ -
Capital Improvements $ 2,590,000 $ 2,590,000
Street Improvements $ 2,825,000 $ 2,825,000
Total Appropriations
Item 2.2
Attachment 2
PASSED, APPROVED AND ADOPTED this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
RESOLUTION NO. 2024-XX

RESOLUTION ADOPTING A PUBLICLY AVAILABLE PAY
SCHEDULE EFFECTIVE JULY 1, 2024 PURSUANT
TO CALIFORNIA GOVERNMENT CODE SECTION 7522.34
WHEREAS, the California Public Employees’ Pension Reform Act of 2013 (“PEPRA”) sets forth a number of requirements for purposes of determining the retirement benefits of certain public employees, including those participating in a county retirement system governed under the County Employees’ Retirement Law of 1937 (“CERL”) such as the retirement system administered by the San Bernardino County Employees’ Retirement Association (“SBCERA”); and WHEREAS, one of those requirements, applicable only to those employees deemed “new members” under PEPRA, is set forth in Government Code Section 7522.34 which provides that compensation reported for purposes of calculating retirement benefits must be, among other elements, paid pursuant to a publicly available pay schedule; and WHEREAS, the City of Big Bear Lake is a participating employer in SBCERA; and WHEREAS, although the term “publicly available pay schedule” is not defined in PEPRA or any statute or regulation applicable to SBCERA, a definition of such term predates PEPRA and is found in Section 570.5 of Title 2 of the California Code of Regulations (“Section 570.5”); and WHEREAS, although Section 570.5 does not apply to the City of Big Bear Lake and the publicly available pay schedule requirement only applies to employees of the City of Big Bear Lake that are deemed new members, it is both prudent and reasonable for the City of Big Bear Lake to prepare, and for the City Council to adopt, a salary schedule that is consistent with Section 570.5 with respect to all employees; and
WHEREAS, Section 570.5 states that:
“(a) For the purposes of determining the amount of “compensation earnable” pursuant to Government Code Section 20630, 20636, and 20636.1 pay rate shall be limited to the amount listed on a pay schedule that meets all of the following requirements:
(1) Has been duly approved and adopted by the employer’s governing body in accordance with the requirements of applicable public meeting laws; (2) Identifies the position title for every employee position; (3) Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
(4) Indicates the time base, including but not limited to whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
(5) Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employers’ internet website;
(6) Indicates an effective date and date of any revisions; Item 2.2
Attachment 3
(7) Is retained by the employer and available for public inspection for not less than five years; and
(8) Does not reference another document in lieu of disclosing the pay rate.”; and NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake does hereby adopt the FY 2024-25 Salary Schedule, attached hereto and incorporated herein by reference, effective July 1, 2024.

PASSED, APPROVED AND ADOPTED this 12th day of June, 2024. _______
Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Effective July 1, 2024
Job Title 1 2 3 4 5
Accountant I Hourly $39.10 $41.06 $43.11 $45.27 $47.53
Monthly $6,777.33 $7,117.07 $7,472.40 $7,846.80 $8,238.53 Annually $81,328.00 $85,404.80 $89,668.80 $94,161.60 $98,862.40 Accountant II Hourly $43.02 $45.17 $47.43 $49.80 $52.29 Monthly $7,456.80 $7,829.47 $8,221.20 $8,632.00 $9,063.60 Annually $89,481.60 $93,953.60 $98,654.40 $103,584.00 $108,763.20 Accounting Technician Hourly $35.28 $37.04 $38.89 $40.83 $42.87 Monthly $6,115.20 $6,420.27 $6,740.93 $7,077.20 $7,430.80 Annually $73,382.40 $77,043.20 $80,891.20 $84,926.40 $89,169.60 Administrative Analyst Hourly $41.76 $43.85 $46.04 $48.34 $50.76 Monthly $7,238.40 $7,600.67 $7,980.27 $8,378.93 $8,798.40 Annually $86,860.80 $91,208.00 $95,763.20 $100,547.20 $105,580.80 Administrative Assistant Hourly $30.64 $32.17 $33.78 $35.47 $37.24 Monthly $5,310.93 $5,576.13 $5,855.20 $6,148.13 $6,454.93 Annually $63,731.20 $66,913.60 $70,262.40 $73,777.60 $77,459.20 Administrative Clerk Hourly $24.57 $25.80 $27.09 $28.44 $29.86 Monthly $4,258.80 $4,472.00 $4,695.60 $4,929.60 $5,175.73 Annually $51,105.60 $53,664.00 $56,347.20 $59,155.20 $62,108.80 Administrative Services Manager Hourly $63.23 $66.39 $69.71 $73.20 $76.86 Monthly $10,959.87 $11,507.60 $12,083.07 $12,688.00 $13,322.40 Annually $131,518.40 $138,091.20 $144,996.80 $152,256.00 $159,868.80 Administrative Technician Hourly $35.28 $37.04 $38.89 $40.83 $42.87 Monthly $6,115.20 $6,420.27 $6,740.93 $7,077.20 $7,430.80 Annually $73,382.40 $77,043.20 $80,891.20 $84,926.40 $89,169.60 Administrative Technician - Payroll Hourly $35.28 $37.04 $38.89 $40.83 $42.87 Monthly $6,115.20 $6,420.27 $6,740.93 $7,077.20 $7,430.80 Annually $73,382.40 $77,043.20 $80,891.20 $84,926.40 $89,169.60 Assistant City Manager Hourly $105.03
Contract Employee Monthly $18,205.20
Annually $218,462.40
STEPS
FY 2024-25 SALARY SCHEDULE
Effective July 1, 2024
Job Title 1 2 3 4 5
STEPS
Assistant City Manager / City Clerk Hourly $110.28
Contract Employee Monthly $19,115.20
Annually $229,382.40
Assistant Engineer Hourly $46.80 $49.14 $51.60 $54.18 $56.89 Monthly $8,112.00 $8,517.60 $8,944.00 $9,391.20 $9,860.93 Annually $97,344.00 $102,211.20 $107,328.00 $112,694.40 $118,331.20 Assistant Planner Hourly $42.54 $44.67 $46.90 $49.25 $51.71 Monthly $7,373.60 $7,742.80 $8,129.33 $8,536.67 $8,963.07 Annually $88,483.20 $92,913.60 $97,552.00 $102,440.00 $107,556.80 Associate Engineer Hourly $56.12 $58.93 $61.88 $64.97 $68.22 Monthly $9,727.47 $10,214.53 $10,725.87 $11,261.47 $11,824.80 Annually $116,729.60 $122,574.40 $128,710.40 $135,137.60 $141,897.60 Associate Planner Hourly $48.94 $51.39 $53.96 $56.66 $59.49 Monthly $8,482.93 $8,907.60 $9,353.07 $9,821.07 $10,311.60 Annually $101,795.20 $106,891.20 $112,236.80 $117,852.80 $123,739.20 Building Inspector I Hourly $35.41 $37.18 $39.04 $40.99 $43.04 Monthly $6,137.73 $6,444.53 $6,766.93 $7,104.93 $7,460.27 Annually $73,652.80 $77,334.40 $81,203.20 $85,259.20 $89,523.20 Building Inspector II Hourly $41.72 $43.81 $46.00 $48.30 $50.72 Monthly $7,231.47 $7,593.73 $7,973.33 $8,372.00 $8,791.47 Annually $86,777.60 $91,124.80 $95,680.00 $100,464.00 $105,497.60 City Clerk Hourly $58.65 $61.58 $64.66 $67.89 $71.28
Monthly $10,166.00 $10,673.87 $11,207.73 $11,767.60 $12,355.20 Annually $121,992.00 $128,086.40 $134,492.80 $141,211.20 $148,262.40 City Manager Hourly $127.41
Contract Employee Monthly $22,084.40
Annually $265,012.80
Civil Engineer Hourly $61.88 $64.97 $68.22 $71.63 $75.21 Monthly $10,725.87 $11,261.47 $11,824.80 $12,415.87 $13,036.40 Annually $128,710.40 $135,137.60 $141,897.60 $148,990.40 $156,436.80 Code Compliance Officer I Hourly $33.90 $35.60 $37.38 $39.25 $41.21 Monthly $5,876.00 $6,170.67 $6,479.20 $6,803.33 $7,143.07 Annually $70,512.00 $74,048.00 $77,750.40 $81,640.00 $85,716.80 Code Compliance Officer II Hourly $37.32 $39.19 $41.15 $43.21 $45.37 Monthly $6,468.80 $6,792.93 $7,132.67 $7,489.73 $7,864.13 Annually $77,625.60 $81,515.20 $85,592.00 $89,876.80 $94,369.60 FY 2024-25 Salary Schedule | Page 2
Effective July 1, 2024
Job Title 1 2 3 4 5
STEPS
Code Compliance Technician Hourly $35.28 $37.04 $38.89 $40.83 $42.87 Monthly $6,115.20 $6,420.27 $6,740.93 $7,077.20 $7,430.80 Annually $73,382.40 $77,043.20 $80,891.20 $84,926.40 $89,169.60 Communication/Events Specialist Hourly $38.81 $40.75 $42.79 $44.93 $47.18 Monthly $6,727.07 $7,063.33 $7,416.93 $7,787.87 $8,177.87 Annually $80,724.80 $84,760.00 $89,003.20 $93,454.40 $98,134.40 Community Development Manager Hourly $63.23 $66.39 $69.71 $73.20 $76.86 Monthly $10,959.87 $11,507.60 $12,083.07 $12,688.00 $13,322.40 Annually $131,518.40 $138,091.20 $144,996.80 $152,256.00 $159,868.80 Counter Technician Hourly $35.28 $37.04 $38.89 $40.83 $42.87 Monthly $6,115.20 $6,420.27 $6,740.93 $7,077.20 $7,430.80 Annually $73,382.40 $77,043.20 $80,891.20 $84,926.40 $89,169.60 Deputy City Clerk Hourly $48.94 $51.39 $53.96 $56.66 $59.49 Monthly $8,482.93 $8,907.60 $9,353.07 $9,821.07 $10,311.60 Annually $101,795.20 $106,891.20 $112,236.80 $117,852.80 $123,739.20 Deputy City Manager / Chief Financial Officer Hourly $98.58 Contract Employee Monthly $17,087.20
Annually $205,046.40
Director of Community Development Hourly $91.35
Contract Employee Monthly $15,834.00
Annually $190,008.00
Economic Development Manager Hourly $63.23 $66.39 $69.71 $73.20 $76.86 Monthly $10,959.87 $11,507.60 $12,083.07 $12,688.00 $13,322.40 Annually $131,518.40 $138,091.20 $144,996.80 $152,256.00 $159,868.80 Executive Assistant Hourly $38.81 $40.75 $42.79 $44.93 $47.18 Monthly $6,727.07 $7,063.33 $7,416.93 $7,787.87 $8,177.87 Annually $80,724.80 $84,760.00 $89,003.20 $93,454.40 $98,134.40 Facilities/Parks Maintenance Crew Leader Hourly $36.00 $37.80 $39.69 $41.67 $43.75 Monthly $6,240.00 $6,552.00 $6,879.60 $7,222.80 $7,583.33 Annually $74,880.00 $78,624.00 $82,555.20 $86,673.60 $91,000.00 Facilities/Parks Maintenance Worker I Hourly $24.41 $25.63 $26.91 $28.26 $29.67 Monthly $4,231.07 $4,442.53 $4,664.40 $4,898.40 $5,142.80 Annually $50,772.80 $53,310.40 $55,972.80 $58,780.80 $61,713.60 Facilities/Parks Maintenance Worker II Hourly $26.85 $28.19 $29.60 $31.08 $32.63 Monthly $4,654.00 $4,886.27 $5,130.67 $5,387.20 $5,655.87 Annually $55,848.00 $58,635.20 $61,568.00 $64,646.40 $67,870.40 FY 2024-25 Salary Schedule | Page 3
Effective July 1, 2024
Job Title 1 2 3 4 5
STEPS
Finance Manager Hourly $59.47 $62.44 $65.56 $68.84 $72.28 Monthly $10,308.13 $10,822.93 $11,363.73 $11,932.27 $12,528.53 Annually $123,697.60 $129,875.20 $136,364.80 $143,187.20 $150,342.40 Financial Analyst Hourly $41.76 $43.85 $46.04 $48.34 $50.76 Monthly $7,238.40 $7,600.67 $7,980.27 $8,378.93 $8,798.40 Annually $86,860.80 $91,208.00 $95,763.20 $100,547.20 $105,580.80 Human Resources Specialist Hourly $38.81 $40.75 $42.79 $44.93 $47.18 Monthly $6,727.07 $7,063.33 $7,416.93 $7,787.87 $8,177.87 Annually $80,724.80 $84,760.00 $89,003.20 $93,454.40 $98,134.40 Human Resources Technician Hourly $35.28 $37.04 $38.89 $40.83 $42.87 Monthly $6,115.20 $6,420.27 $6,740.93 $7,077.20 $7,430.80 Annually $73,382.40 $77,043.20 $80,891.20 $84,926.40 $89,169.60 Mechanic I Hourly $30.87 $32.41 $34.03 $35.73 $37.52
Monthly $5,350.80 $5,617.73 $5,898.53 $6,193.20 $6,503.47 Annually $64,209.60 $67,412.80 $70,782.40 $74,318.40 $78,041.60 Mechanic II Hourly $41.72 $43.81 $46.00 $48.30 $50.72
Monthly $7,231.47 $7,593.73 $7,973.33 $8,372.00 $8,791.47 Annually $86,777.60 $91,124.80 $95,680.00 $100,464.00 $105,497.60 Neighborhood Preservation Officer I Hourly $33.90 $35.60 $37.38 $39.25 $41.21 Monthly $5,876.00 $6,170.67 $6,479.20 $6,803.33 $7,143.07 Annually $70,512.00 $74,048.00 $77,750.40 $81,640.00 $85,716.80 Neighborhood Preservation Officer II Hourly $37.32 $39.19 $41.15 $43.21 $45.37 Monthly $6,468.80 $6,792.93 $7,132.67 $7,489.73 $7,864.13 Annually $77,625.60 $81,515.20 $85,592.00 $89,876.80 $94,369.60 Part Time Clerical Assistant Hourly $20.00 $21.00 $22.05 $23.15 $24.31 Monthly $3,466.67 $3,640.00 $3,822.00 $4,012.67 $4,213.73 Annually $41,600.00 $43,680.00 $45,864.00 $48,152.00 $50,564.80 Permit Technician Hourly $35.28 $37.04 $38.89 $40.83 $42.87 Monthly $6,115.20 $6,420.27 $6,740.93 $7,077.20 $7,430.80 Annually $73,382.40 $77,043.20 $80,891.20 $84,926.40 $89,169.60 Planning Technician Hourly $35.28 $37.04 $38.89 $40.83 $42.87 Monthly $6,115.20 $6,420.27 $6,740.93 $7,077.20 $7,430.80 Annually $73,382.40 $77,043.20 $80,891.20 $84,926.40 $89,169.60 Principal Planner Hourly $53.67 $56.35 $59.17 $62.13 $65.24 Monthly $9,302.80 $9,767.33 $10,256.13 $10,769.20 $11,308.27 Annually $111,633.60 $117,208.00 $123,073.60 $129,230.40 $135,699.20 FY 2024-25 Salary Schedule | Page 4
Effective July 1, 2024
Job Title 1 2 3 4 5
STEPS
Project Manager Hourly $45.95 $48.25 $50.66 $53.19 $55.85 Monthly $7,964.67 $8,363.33 $8,781.07 $9,219.60 $9,680.67 Annually $95,576.00 $100,360.00 $105,372.80 $110,635.20 $116,168.00 Public Works Manager - Hourly $59.47 $62.44 $65.56 $68.84 $72.28 Field Operations / Utilities Monthly $10,308.13 $10,822.93 $11,363.73 $11,932.27 $12,528.53 Annually $123,697.60 $129,875.20 $136,364.80 $143,187.20 $150,342.40 Public Works Manager - Hourly $59.47 $62.44 $65.56 $68.84 $72.28 Capital Projects / Emergency Operations Monthly $10,308.13 $10,822.93 $11,363.73 $11,932.27 $12,528.53 Annually $123,697.60 $129,875.20 $136,364.80 $143,187.20 $150,342.40 Public Works Supervisor Hourly $40.79 $42.83 $44.97 $47.22 $49.58 Monthly $7,070.27 $7,423.87 $7,794.80 $8,184.80 $8,593.87 Annually $84,843.20 $89,086.40 $93,537.60 $98,217.60 $103,126.40 Seasonal Laborer Hourly $20.00 $21.00 $22.05 $23.15 $24.31 Monthly $3,466.67 $3,640.00 $3,822.00 $4,012.67 $4,213.73 Annually $41,600.00 $43,680.00 $45,864.00 $48,152.00 $50,564.80 Senior Accountant Hourly $48.94 $51.39 $53.96 $56.66 $59.49 Monthly $8,482.93 $8,907.60 $9,353.07 $9,821.07 $10,311.60 Annually $101,795.20 $106,891.20 $112,236.80 $117,852.80 $123,739.20 Senior Administrative Analyst Hourly $48.94 $51.39 $53.96 $56.66 $59.49 Monthly $8,482.93 $8,907.60 $9,353.07 $9,821.07 $10,311.60 Annually $101,795.20 $106,891.20 $112,236.80 $117,852.80 $123,739.20 Senior Building Inspector Hourly $48.94 $51.39 $53.96 $56.66 $59.49 Monthly $8,482.93 $8,907.60 $9,353.07 $9,821.07 $10,311.60 Annually $101,795.20 $106,891.20 $112,236.80 $117,852.80 $123,739.20 Senior Code Compliance Officer Hourly $41.02 $43.07 $45.22 $47.48 $49.85 Monthly $7,110.13 $7,465.47 $7,838.13 $8,229.87 $8,640.67 Annually $85,321.60 $89,585.60 $94,057.60 $98,758.40 $103,688.00 Senior Crew Leader Hourly $37.80 $39.69 $41.67 $43.75 $45.94 Monthly $6,552.00 $6,879.60 $7,222.80 $7,583.33 $7,962.93 Annually $78,624.00 $82,555.20 $86,673.60 $91,000.00 $95,555.20 Senior Plans Examiner Hourly $49.71 $52.20 $54.81 $57.55 $60.43 Monthly $8,616.40 $9,048.00 $9,500.40 $9,975.33 $10,474.53 Annually $103,396.80 $108,576.00 $114,004.80 $119,704.00 $125,694.40 Senior Principal Planner Hourly $57.71 $60.60 $63.63 $66.81 $70.15 Monthly $10,003.07 $10,504.00 $11,029.20 $11,580.40 $12,159.33 Annually $120,036.80 $126,048.00 $132,350.40 $138,964.80 $145,912.00 FY 2024-25 Salary Schedule | Page 5
Effective July 1, 2024
Job Title 1 2 3 4 5
STEPS
Staff Services / Risk Manager Hourly $63.23 $66.39 $69.71 $73.20 $76.86 Monthly $10,959.87 $11,507.60 $12,083.07 $12,688.00 $13,322.40 Annually $131,518.40 $138,091.20 $144,996.80 $152,256.00 $159,868.80 Street Maintenance Crew Leader Hourly $36.00 $37.80 $39.69 $41.67 $43.75 Monthly $6,240.00 $6,552.00 $6,879.60 $7,222.80 $7,583.33 Annually $74,880.00 $78,624.00 $82,555.20 $86,673.60 $91,000.00 Street Maintenance Worker I Hourly $27.07 $28.42 $29.84 $31.33 $32.90 Monthly $4,692.13 $4,926.13 $5,172.27 $5,430.53 $5,702.67 Annually $56,305.60 $59,113.60 $62,067.20 $65,166.40 $68,432.00 Street Maintenance Worker II Hourly $29.76 $31.25 $32.81 $34.45 $36.17 Monthly $5,158.40 $5,416.67 $5,687.07 $5,971.33 $6,269.47 Annually $61,900.80 $65,000.00 $68,244.80 $71,656.00 $75,233.60 Street Maintenance Worker III Hourly $32.73 $34.37 $36.09 $37.89 $39.78 Monthly $5,673.20 $5,957.47 $6,255.60 $6,567.60 $6,895.20 Annually $68,078.40 $71,489.60 $75,067.20 $78,811.20 $82,742.40 Theater Technician I Hourly $31.25 $32.81 $34.45 $36.17 $37.98 Monthly $5,416.67 $5,687.07 $5,971.33 $6,269.47 $6,583.20 Annually $65,000.00 $68,244.80 $71,656.00 $75,233.60 $78,998.40 Theater Technician II Hourly $34.37 $36.09 $37.89 $39.78 $41.77 Monthly $5,957.47 $6,255.60 $6,567.60 $6,895.20 $7,240.13 Annually $71,489.60 $75,067.20 $78,811.20 $82,742.40 $86,881.60 Wastewater Collection Systems Operator I Hourly $27.07 $28.42 $29.84 $31.33 $32.90 Monthly $4,692.13 $4,926.13 $5,172.27 $5,430.53 $5,702.67 Annually $56,305.60 $59,113.60 $62,067.20 $65,166.40 $68,432.00 Wastewater Collection Systems Operator II Hourly $29.76 $31.25 $32.81 $34.45 $36.17 Monthly $5,158.40 $5,416.67 $5,687.07 $5,971.33 $6,269.47 Annually $61,900.80 $65,000.00 $68,244.80 $71,656.00 $75,233.60 Wastewater Collection Systems Operator III Hourly $32.73 $34.37 $36.09 $37.89 $39.78 Monthly $5,673.20 $5,957.47 $6,255.60 $6,567.60 $6,895.20 Annually $68,078.40 $71,489.60 $75,067.20 $78,811.20 $82,742.40 Wastewater Systems Crew Leader Hourly $36.00 $37.80 $39.69 $41.67 $43.75 Monthly $6,240.00 $6,552.00 $6,879.60 $7,222.80 $7,583.33 Annually $74,880.00 $78,624.00 $82,555.20 $86,673.60 $91,000.00 FY 2024-25 Salary Schedule | Page 6

BACKGROUND & DISCUSSION
The collection of assessments requires the City Council to conduct a public hearing and adopt a resolution to submit established rates to the San Bernardino County Auditor/Controller for placement on the property tax roll. City Council will conduct a public hearing to place previously established rates for collection and transmission of affluent through the City’s sewer system to the Big Bear Area Regional Wastewater Authority (BBARWA) for treatment as well as fees associated with the provision of solid waste services, hazardous materials disposal, and administration of regulatory and environmental program mandates on the FY 2024-25 property tax roll for collection.

Property owners are provided with sewer and refuse services and are assessed a fee for these services. The amount of the charge is dependent upon whether the property is improved/developed or unimproved/vacant. The land use also indicates the charges that apply: Residential and commercial properties pay for sewer services whereas only residential properties are assessed refuse fees. Commercial properties contact directly with the City’s franchised solid waste hauler, Big Bear Disposal, for refuse services and are not assessed via the property tax roll.

Sewer Fees:

City sewer user fees were last established on June 29, 2023 through the adoption of Resolution No. 2023-50. Pursuant to this resolution, the City’s established rate of $282.08 is subject to an inflationary adjustment based on the change in the consumer price index (CPI) for the twelve month period ending December 31 each year. The CPI for FY 2024-25 is 3.5%; therefore, the City’s sewer fee for FY 2024-25 will be $291.95.

The Board of Directors for BBARWA establishes sewer rates for treatment of affluent and vacant parcel standby services. On June 29, 2023 through the adoption of Resolution No. 2023-50, City Council adopted BBARWA’s five-year proposed rate structure for ongoing operating costs as well as the fiscal considerations for the Replenish Big Bear initiative. The FY 2024-25 established rate for improved parcels is $365.77 and the rates for unimproved properties remain at $20 for parcels of less than one acre and $30 for all other vacant parcels.

Item 2.3
Refuse Fees:

The City’s refuse fee was established on October 28, 2019 through the adoption of Ordinance No. 2019-474. Pursuant to this ordinance, the established rate of $133.49 is subject to a CPI adjustment based on the March index; therefore, the FY 2024-25 rate of $138.83 includes a 4.0% CPI adjustment.

On August 1, 2022, the City renewed the solid waste franchise agreement with Big Bear Disposal through the adoption of Resolution No. 2022-91 which established a three year rate structure for fiscal years beginning July 1, 2022 through 2024. For FY 2024-25, the established rates for residential solid waste services provided by Big Bear Disposal are $437.16 for improved parcels and $24.24 for vacant parcels.

FISCAL IMPACT
There is no fiscal impact. Established rates have been incorporated into the FY 2024-25 budget.

Adopting the attached resolution merely authorizes the rates to be placed on the tax roll for collection purposes.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under California Environmental Quality Act.

CONSIDERATIONS OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority Goal No. 1, to “ensure fiscal responsibility”.

RECOMMENDATION
It is recommended that the City Council

1. Conduct a public hearing to receive comments regarding the placement of sewer and refuse fees on the FY 2024-25 property tax roll, and

2. Adopt a Resolution Authorizing the Placement of Sewer and Refuse Fees on the Fiscal Year 2024-25 Tax Roll.

ATTACHMENT

1. Resolution No. 2024-XX

2. Written Report of Assessed Fees by Land Use
RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING THE PLACEMENT OF SEWER
AND REFUSE FEES ON THE FISCAL YEAR 2024-25 TAX ROLL
WHEREAS, pursuant to Sections 5471 of the California Health and Safety Code, the City Council of the City of Big Bear Lake (“City”) adopted Resolution 2023-50 establishing reasonable rates and fees for collection and transmission of effluent through the City’s sewer system to the Big Bear Area Regional Wastewater Authority (“BBARWA”) for treatment and disposal (“Sewer User Fees”); and,
WHEREAS, Resolution No. 2023-50 includes the imposition of annual inflationary adjustments to established rates equal to the greater of 2% or the CPI-U subject to a cap of 5%; and, WHEREAS, the calendar year CPI-U is 3.5%; therefore, the imposed inflationary adjustment pursuant to Resolution No. 2023-50 is 3.5% for FY 2024-25; and, WHEREAS, pursuant to the Joint Powers Agreement with the BBARWA, the City shall, acting as agent, impose and collect a sewer standby fee (“BBARWA Sewer Standby Fees”) against all unimproved parcels of real property which are located within 200 feet of a sewer main; and, WHEREAS, pursuant to Sections 5471 of the California Health and Safety Code, the City Council of the City of Big Bear Lake (“City”) adopted Ordinance No. 2019- 474 establishing City Refuse Fees for administration and operations associated with the provision of solid waste services, hazardous materials disposal, and engineering services related to regulatory and environmental programs as well as the maintenance of the City owned Clean Bear Site across from City Hall (“City Refuse Fees”) and pass through charges for collection and disposal of solid waste by the City’s franchise waste hauler (“Big Bear Disposal Refuse Fees”); and, WHEREAS, City Ordinance No. 2019-474 includes the imposition of annual inflationary adjustments to established rates equal to the greater of 2% or the CPI-U subject to a cap of 5%; and,
WHEREAS, the March CPI-U is 4.0%; therefore, the imposed inflationary adjustment pursuant to Ordinance No. 2019-474 is 4.0% for FY 2024-25; and,
WHEREAS, pursuant to Sections 5471 of the California Health and Safety Code, the City Council of the City of Big Bear Lake (“City”) adopted Resolution No. 2022-91 approving a solid waste franchise agreement with Big Bear Disposal and establishing solid waste service rates; and, WHEREAS, pursuant to Section 5473 of the California Health and Safety Code, the City Council has elected to have the City Sewer User Fees, BBARWA Sewer User and Standby Fees, City Refuse Fees, and Big Bear Disposal Fees for the Fiscal Year 2024-25 forwarded to the San Bernardino County Auditor/Controller to be collected on the tax roll in the same manner, by the same persons and at the same time, together with and not separate from, the general taxes, and has caused a written report of Assessed Fees by Land Use (“Written Report”), a copy of which is Item 2.3
Attachment 1
attached hereto and by this reference incorporated herein, to be prepared and filed with the City Clerk containing the number of Equivalent Dwelling Units (“EDU”) and real property parcels by land use subject to the said fees and the amount to be imposed thereon for Fiscal Year 2024-25; and,
WHEREAS, the City Clerk caused a notice of the filing of this Written Report and of the time and place of the hearing thereon to be published all in accordance with California Health and Safety Code section 5473.1; and,
WHEREAS, on June 12, 2024, at 5:00 p.m., the City Council conducted the hearing on the Written Report and heard and considered all objections or protests thereto, and has determined and hereby finds that protests have not been made by the owners of a majority of the separate parcels or property described in the Written Report; and,
WHEREAS, the City Sewer User Fees, BBARWA Sewer User and Standby Fees, City Refuse Fees, and Big Bear Disposal Fees shall constitute a lien against the parcel or parcels of land described in the Written Report in accordance with California Health and Safety Code sections 5473 et seq.; and
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake as follows:

1. The City Council hereby finds and determines that the above Recitals are true and correct and are incorporated herein by this reference.

2. The Written Report filed with the City Clerk contains the number of Equivalent Dwelling Units (“EDU”) and real property parcels by land use subject to City Sewer User Fees, BBARWA Sewer User and Standby Fees, City Refuse Fees, and Big Bear Disposal Fees and the amount of said fees for Fiscal Year 2024-25 to be imposed thereon, and the Written Report is therefore approved and adopted.

3. The City Sewer User Fees, BBARWA Sewer User and Standby Fees, City Refuse Fees, and Big Bear Disposal Fees for the Fiscal Year 2024-25 shall be forwarded to the San Bernardino County Auditor/Controller and shall be collected on the tax roll in the same manner, by the same person, at the same time, together with and not separate from the general taxes.

4. The Fiscal Year 2024-25 fees to be collected on improved/developed parcels are as follows:

City Sewer User Fees $291.95 per EDU
BBARWA Sewer User Fees $365.77 per EDU
City Refuse Fees $138.83 per EDU
Big Bear Disposal Fees $437.16 per EDU

5. The Fiscal Year 2024-25 fees to be collected on unimproved/vacant parcels are as follows:

BBARWA Sewer Standby Fees $20.00 per parcel under one (1) acre BBARWA Sewer Standby Fees $30.00 per parcel one (1) acre or larger Big Bear Disposal Fees $24.24

6. On or before August 10, 2024, the City Clerk is hereby directed to file with the San Bernardino County Auditor/Controller a copy of the Written Report, with a statement endorsed thereon over her signature that this has been fully adopted by the City Council, together with a certified copy of this Resolution, and shall request that the City Sewer User Fees, BBARWA Sewer User and Standby Fees, City Refuse Fees, and Big Bear Disposal Fees be collected on the tax bills for the taxable parcels in the City identified in the Written Report along with the ordinary ad valorem taxes to be levied on and collected from owners of said parcels.

PASSED, APPROVED AND ADOPTED this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
City of Big Bear Lake
Assessed Fees by Land Use
Fiscal Year 2024-25
Land Use EDU's
Parcel
Count Sewer User Fees BBARWA Sewer Fees Refuse Fees
Disposal
Refuse Fees
Residential 8,525.0 8,203 $ 2,488,873.75 $ 3,118,189.25 $ 1,183,525.75 $ 3,726,789.00 Commercial 3,179.3 944 $ 928,196.63 $ 1,162,892.56 $ - $ - Vacant 1,344.0 1,344 $ - $ 26,910.00 $ - $ 32,578.56
Hand Bills 284.4 23 $ 82,738.63 $ 103,659.22 $ 138.83 $ 437.16 Grand Total 13,333.7 10,515 $ 3,500,100.96 $ 4,412,016.80 $ 1,183,664.58 $ 3,759,804.72 Item 2.3
Attachment 2
4 MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Resolution To Levy and Collect Assessments within the Village Maintenance Assessment District No. 1-92 for Fiscal Year 2024-25

BACKGROUND & DISCUSSION
Village Maintenance Assessment District No. 1-92 (District) was formed to provide funding for the maintenance of the Village streetscape improvements on Village Drive and Pine Knot Avenue, which includes, amongst other things, landscape and sidewalk maintenance. The District is governed by the Landscaping and Lighting Act of 1972, which specifies procedures for implementing and managing the District. Each year, an Engineer’s Report, prepared by a registered Professional Engineer, must be prepared and submitted to the City Council to establish assessments for each parcel within the District.

In 2021, City Staff developed a plan that would update and increase the assessments for a five (5) year period beginning with Fiscal Year 2021-22 and continuing through Fiscal Year 2025-26, which was adopted pursuant to a Proposition 218 majority protest process. The updated rates would work to eliminate the annual deficit during the final year of its implementation. The updated rates were noticed to all of the assessed parcels pursuant to procedures set forth by Proposition 218, the “Right to Vote on Taxes Act”, and on June 21, 2021, the City Council adopted the updated rate structure after determining that a majority protest regarding the proposed rate increases did not exist. The adopted assessment rate for the Village Maintenance Assessment District No. 1-92 for Fiscal Year 2024-25 is $38.00 per assessed linear foot.

It is recommended that the City Council conduct a public hearing to consider any public testimony or protests to the Engineer’s Report or the assessments and consider a resolution approving the Engineer’s Report, confirming the diagram and assessments, and to levy and collect the established assessments for Fiscal Year 2024-25.

The District provides for critical maintenance and upkeep within the Village area, focused on streetlights, sidewalks, ornamental structures, and landscaping. The work within these areas includes routine items such as landscaping maintenance and replacement, streetlight maintenance and lamp replacement, maintenance and replacement of signs and other decorative facilities. In addition, there is a large focus on sweeping, pressure washing, litter collection and trash removal, and graffiti abatement. These efforts are focused along Village Drive and Pine Knot Avenue, which are the primary areas of the Village where the most visitor traffic is experienced.

Item 2.4
The District was established in 1992 pursuant to the requirements of the Landscaping and Lighting Act of 1972. In 1996, California Voters approved Proposition 218, the Right to Vote on Taxes Act, which added further requirements to the levying of assessments, including that all assessments must be approved by at least 50 percent of the ballots, weighted by the amount of each assessment applicable to each property, cast by property owners subject to the assessments. All actions to be taken on the adjustment of any assessments, new or existing, must be supported by a detailed Engineer’s Report. The Engineer’s Report shall include a description of the District, a scope of the maintenance activities to take place within the District, and the budget required to complete those activities. The accompanying Engineer’s Report for Fiscal Year 2024-25 was prepared under the direction and supervision of the City Engineer.

The Engineer’s Report outlines assessments based upon both General Benefits and Special Benefits. A general benefit is something that would benefit the public at large in the area, whether they own properties or not, while a special benefit is derived from the property owners in the area due to enhanced maintenance efforts that directly benefit their properties. The ratio between the special benefit and general benefit is 44% special benefit and 56% general benefit. As such, the collected assessment from the parcel owners would represent 44% of the revenue and expense for the operation of the District. The City would contribute the remaining 56% of the revenue to satisfy the general benefit element. As established, the District includes 5,142 linear feet of assessed street frontage.

Pursuant to the adopted rate schedule, the assessment for Fiscal Year 2024-25 will be $38.00 per linear foot of property frontage. The adopted rate over the 5,142 linear feet of assessed frontage will generate $195,396 in assessment for the upcoming Fiscal Year. Pursuant to the established 44% special benefit / 56% general benefit distribution, the general benefit contribution for this period will be $248,684 for a total revenue of $444,080. The proposed District expenditures for Fiscal Year 2024-25 are approximately $497,800. For Fiscal Year 2024-25, estimates of operating expenses compared with revenues show that the District will run a deficit of approximately $53,720, which is down from a deficit of $98,430 for the prior fiscal year. When the 5-year rate structure was adopted beginning in Fiscal Year 2021-22, it was designed to eliminate the annual operating deficit for the District at the conclusion of Fiscal Year 2025-26.

FISCAL IMPACT
Upon the implementation of the assessments for Fiscal Year 2024-25, the District Revenue will be $497,800 with approximately $248,684 from the general fund to account for the general benefits of the District as well as the operating deficit of $53,720. The anticipated expenditures for Fiscal Year 2024-25 are approximately $497,800.

ENVIRONMENTAL CONSIDERATIONS
Under Section 15379 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “ensures fiscal responsibility”.

RECOMMEND ACTION
Staff recommends that the City Council conduct a public hearing on the proposed assessments within the Village Maintenance Assessment District No. 1-92 to receive any public testimony. It is further recommended that upon conclusion of the Public Hearing, that the City Council adopt a Resolution Approving the Annual Engineer’s Report, Confirming the Diagram and Assessments and Ordering the Levy and Collection of Assessments within the Village Maintenance Assessment District No. 1-92 for Fiscal Year 2024-25.

ATTACHMENTS

1. Resolution No. 2024-XX

2. Village Maintenance Assessment District No. 1-92 Fiscal Year 2024-25 Engineer’s Report

3. Village Maintenance Assessment District No. 1-92 Fiscal Year 2024-25 Assessment Table 19361.00132\42335869.1
RESOLUTION NO. 2024-XX
RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT,

CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND

ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE VILLAGE MAINTENANCE ASSESSMENT
DISTRICT NO. 1-92 FOR FISCAL YEAR 2024-25
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Division 15, Part 2 of the California Streets and Highways Code, the “Act”), the City Council of the City of Big Bear Lake formed the Village Maintenance Assessment District No. 1-92 (the “District”), on July 1, 1992 with the adoption of Resolution No. 92-55, for the purpose of financing the maintenance of certain streetscape improvements (the “Village Improvements”) in the Village Specific Plan area; and WHEREAS, the Act authorizes formation of a landscaping, lighting, and maintenance district for, among other things, maintenance of sidewalks, medians, parkways, slopes, open spaces, public parks, and street lights on the basis of benefits received; and WHEREAS, the City Council of the City of Big Bear Lake (the “City Council”) intends to continue the maintenance and servicing of the improvements and assess the properties within the District the partial costs of the maintenance and servicing of property within the District; and WHEREAS, Section 22622 of the Streets and Highways Code, State of California, requires that an Engineer’s Report be prepared and filed annually, outlining the assessments to be levied against the properties within the District; and
WHEREAS, Proposition 218, the Right to Vote on Taxes Act, was approved by the voters on November 5, 1996, added Articles XIIIC and XIIID to the California Constitution (the “Articles”) which requires among other things, that beginning July 1, 1997, all existing assessments must be approved by at least 50 percent of the ballots cast by record owners subject to the assessment, with an exception for assessments which are used to operate and maintain streets and sidewalks, provided the assessments are not increased; and
WHEREAS, sidewalks, parkways, medians, open spaces, street trees, streets, streetlights, landscaping, furniture and signs, and energy charges for intersection and mid-block lighting are installed, maintained, and operated for street purposes, and continued assessments for these uses do not require a vote provided that the assessments are not increased, except for an annual inflation adjustment factor, if such inflationary increase has been previously approved by the property owners, as per the Act and Articles; and
WHEREAS, a rate schedule was previously adopted for the implementation of rate adjustments to the assessments beginning in Fiscal Year 2021-22 and continuing through Fiscal Year 2025-26 pursuant to the following schedule:

Year FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 Assessment $ 18.01 $ 23.00 $ 28.00 $ 33.00 $ 38.00 $ 43.00 Item 2.4
Attachment 1
WHEREAS, the above described assessments were adopted pursuant to a Proposition 218 majority protest process in June 2021 whereby a Resolution of Intent was adopted on May 3, 2021 and a majority protest hearing was held on June 21, 2021; and WHEREAS, on June 21, 2021 the City Council considered the above described rate schedule for Village Maintenance Assessment District No. 1-92 and at the time of the hearing determined that a majority protest did not exist; and
WHEREAS, the adopted rate schedule sets the assessment at $38.00 per linear foot for the assessments of Fiscal Year 2024-25; and
WHEREAS, the City Council wishes to levy and collect the assessments within the District for Fiscal Year 2024-25 at the rate set forth above; and
WHEREAS, the City Council has caused notice of a public hearing as required by the Act and the Articles for consideration of the Fiscal Year 2024-25 assessment levy; and WHEREAS, the City Council has held a duly noticed public hearing on June 12, 2024 relating to the levy of the annual assessments, all interested persons were afforded the opportunity to hear and be heard, and the City Council considered all oral and written statements made or filed at the public hearing; and
WHEREAS, the City Council has received and reviewed an annual engineer’s report (the “Engineer’s Report”) and is now satisfied with the assessments, diagram, and all other matters as contained in the Engineer’s Report as it is now submitted for final consideration and approval.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that:

1. The foregoing recitals are true and correct and are incorporated herein by this reference.

2. The City of Big Bear Lake desires to continue to provide for the necessary maintenance services within the area of the District.

3. The City of Big Bear Lake adopted an Engineer’s Report for the District pursuant to section 22622 of the Streets and Highways Code.

4. A Public Hearing was held on Wednesday, June 12, 2024 at the Big Bear Lake Civic Center and it was duly noticed according to the requirements of the Act and the Articles.

5. The City Council hereby finds and determines that the procedures for the consideration of the levy of the annual assessments have been undertaken in accordance with the Act and the Articles. The proposed assessments for Fiscal Year 2024-25 are not proposed to be increased beyond what was previously authorized by the property owners of the District.

6. Based upon the Engineer’s Report, testimony, and other evidence presented at the public hearing, the City Council hereby makes the following determinations regarding the proposed assessments:
a. The proportionate special benefit derived by each assessed parcel has been determined in relationship to the entirety of the cost of the operations, maintenance and servicing of the improvements;
b. The assessments do not exceed the reasonable cost of the proportional special benefit conferred on each parcel; and
c. Only special benefits have been assessed.

7. The public interest and convenience requires and this legislative body does hereby order the maintenance work to be performed as said maintenance work is set forth in the Engineer’s Report and as previously declared and set forth in the resolution of intention adopted April 10, 2024.

8. The Engineer’s Report shall be filed in the office of the City Clerk and shall remain open for public inspection.

9. The County of San Bernardino (the “County”) shall enter onto the county assessment roll, opposite each lot or parcel of land, the amount assessed thereupon, as shown in the Engineer’s Report. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments.

10. The assessments as above authorized and levied for these proceedings will provide revenue and relate to the Fiscal Year commencing July 1, 2024 and ending June 30, 2025.

11. This Resolution shall be effective immediately following its adoption.

PASSED, APPROVED AND ADOPTED this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
Erica Stephenson, City Clerk

CITY OF BIG BEAR LAKE

PUBLIC WORKS & ENGINEERING DEPARTMENT

VILLAGE MAINTENANCE DISTRICT
NO. 1-92
Fiscal Year 2024-25
ENGINEER’S REPORT
INTENT MEETING: April 10, 2024
PUBLIC HEARING: June 12, 2024
Item 2.4
Attachment 2
ENGINEER’S REPORT

CITY OF BIG BEAR LAKE
VILLAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1-92

TABLE OF CONTENTS
I. INTRODUCTION............................................................................................................................. 2 II. PLANS AND SPECIFICATIONS .................................................................................................. 3 III. ASSESSMENT..................................................................................................................................... 3 IV. ESTIMATED MAINTENANCE COSTS ..................................................................................... 4 V. ASSESSMENT DIAGRAM .............................................................................................................. 5 VI. METHOD OF ASSESSMENT ........................................................................................................ 5 VII. APPENDIX A: ASSESSMENT ROLL
VIII. APPENDIX B: DESCRIPTION OF BUDGET ITEMS
IX. INTRODUCTION

BACKGROUND
This report is prepared in compliance with the requirements of Article 4, Chapter 1, of the Landscaping and Lighting Act of 1972 (The “Act”), which is Part 2 of Division 15 of the California Streets and Highways Code, Article 4.3, Section 53739 of the California Government Codes (the “Code”), and Articles XIII C and XIII D to the California Constitution (the “Articles”).

The City of Big Bear Lake currently operates and maintains the City of Big Bear Lake Village Maintenance Assessment District No. 1-92 (the “District”) to fund the maintenance of various amenities located throughout the Village such as planters and sidewalks. Since the passage of Proposition 218, the “Right to Vote on Taxes Act”, which added Articles XIII C and XIII D to the California Constitution (The Articles), new procedures must be followed to levy assessments under the Landscaping and Lighting Act of 1972. These Articles requires that all assessments be supported by a detailed Engineer’s Report prepared by a registered professional engineer. The report includes the information required by law for the assessment district.

The Act and Articles also provide for the increase of existing assessments or the implementation of a cost-of-living adjustment factor (CPI), all for the express purpose of installing, maintaining, and servicing lighting and landscaping improvements. The costs associated with the installation, maintenance, and servicing of the improvements may be assessed against those properties which are specially benefited by the installation, maintenance, and servicing. A City may increase assessments or apply a CPI factor for an assessment district after complying with the requirements of the Act and the provisions of the Articles.

The City initiates proceedings for the annual levy of assessments for the district by passing a resolution that states that the levy is proposed under the Act and Articles. This resolution also describes the improvements, describes the name and location of the district, and finally orders an engineer, who is a registered professional engineer, certified by the State of California, to prepare and file a detailed report.

The report prepared by the engineer must include plans and specifications for the improvements. The report must also include an estimate of the costs of the improvements, a diagram, or map of the assessment district showing the boundary of the district, and an explanation of the estimated costs of the improvements against the parcels or lots, which benefit from the improvements. Once the report is completed, it is presented to the City Council for its review and approval as presented, or it may be modified and approved.

After the report is approved, the City Council may adopt a Resolution of Intention that declares its intent to levy assessments within the assessment district, describes the improvements, gives the district a distinct name, and refers to the report for details of the district. The Resolution of Intention also sets a time and place for a hearing on the annual assessments.

X. PLANS AND SPECIFICATIONS
The improvements for the District may be generally described as follows:

The operation, maintenance, and servicing of streetlights, sidewalks, and ornamental structures, landscaping, including trees, shrubs, grass, and other ornamental vegetation, and appurtenant facilities, including irrigation systems, located in public places within the boundaries of the District.

Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the streetlights, sidewalks, planters, benches, decorative signs, and ornamental structures, landscaping and appurtenant facilities, including repair, removal, or replacement of all or part of any of the ornamental structures, landscaping or appurtenant facilities; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste, sweeping and snow removal from public sidewalks; and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of electricity for the lighting and operation of the streetlights and ornamental structures, landscaping, and appurtenant facilities, and water for the irrigation and control of the landscaping and the maintenance of any of the ornamental structures, landscaping, and appurtenant facilities.

The improvements were installed under Assessment District No. 23-91 and were designated the “Village Improvements.” Improvements for APN 308-135-01 (Holiday Inn) and APN 308-146-02 (Tropicali) were installed by the developers of these properties and annexed to the District as Annexation No. 1. Improvements for “The Club”, Tract 16126 (APN 308-137-07) were installed by the developer of this property and annexed to the District as Annexation No. 2. Reference is hereby made to said plans and specifications for the improvements described above and they are by reference made a part of this report to the same extent as if said plans and specifications were attached hereto.

All improvements consisting of sidewalks, landscaping, street trees, streets, streetlights, landscaping and signs exist at the present time.

Plans and Specifications for the improvements for the District are voluminous and are not bound in this report but by this reference are incorporated and made a part of this report. The Plans and Specifications are on file in the office of the City Clerk and the City Engineer where they are available for public inspection.

XI. ASSESSMENT
All assessed lots or parcels of real property within the District are listed on Assessment Rolls that are on file in the office of the City Clerk and the City Engineer and are hereby made a part of this report by reference. Each Assessment Roll states the net amount to be assessed upon assessable lands within the District for fiscal year 2024/25, shows the fiscal year 2024/25 assessment upon each lot and parcel within the District and describes each assessable lot or parcel of land within the District. These lots and parcels are more particularly described on the County Assessment Roll, which is on file in the office of the San Bernardino County Assessor and by reference is made a part of this report. A summary sheet showing the Assessor Parcel Numbers is within this report.

XII. ESTIMATED MAINTENANCE COSTS
The Act provides that the estimated costs of maintenance for the improvements may include the total maintenance costs for the entire fiscal year 2024/25, including incidentals, which may include reserves to operate the District.

The Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within the district is the proportional share of maintenance, and servicing costs with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.

A detailed budget is available in the office of the Director of Government Services of the City of Big Bear Lake. A description of detailed budget items is included herein as “Appendix B”.

In analyzing the continual deficit operations associated with the District, beginning in Fiscal Year 2021/22, the City Council adopted an increase to the assessment of $4.99 for Fiscal Year 2021/22 and a subsequent increase of $5.00 per foot per year through Fiscal Year 2025/26.

The following table is an abbreviated budget for the District reflecting the approved assessment increases through Fiscal Year 2025/26:
*The District collects the parcel assessments as provided which represent 44% of the cost of operating the District for the special benefit as received by the assessed parcels. The City contribution from the General Fund represents 56% of the District operating revenue to for the costs associated with the General Benefit, which is available to the general public.

FISCAL YEAR 2022/23 2023/24 2024/25 2025/26
Total maintenance and
servicing costs*
$471,820 $484,020 $497,800 $510,020
City contribution from
general fund*
$183,260 $215,980 $248,684 $281,440
Net amount to be
assessed to assessable
lands within the district
$143,990 $169,700 $195,396 $221,130
Assessed parcels 56 56 56 56
Total lineal foot frontage 5,142 5,142 5,142 5,142
Total fiscal year 2020/21
assessment per linear foot
$28.00 $33.00 $38.00 $43.00
For Fiscal Year 2024/25, estimates of the operating expenses, compared with the revenue, based upon the adopted rate schedule, show that the District will run a deficit of approximately $53,720, down from a deficit of approximately $98,340 in the prior Fiscal Year.

The District’s Annual Maintenance costs do not include any costs for future capital improvements, replacements or repairs.

XIII. ASSESSMENT DIAGRAM
The boundary of the Village Maintenance Assessment District 1-92 is generally described as including the following properties described below and listed by Assessor’s Parcel Number (1) Village Drive from Stocker Avenue to a point approximately 1,513 feet westerly to Bonanza Drive, and the east side of Bonanza Drive from Village Drive to a point approximately 100 feet north of Village Drive.
(2) Pine Knot Avenue from Big Bear Boulevard to Cameron Drive.

The boundary maps/diagrams for the District are voluminous and are not bound in this report but by this reference are incorporated and made a part of this report. The boundary maps/diagrams are on file in the office of the City Clerk and the City Engineer, where it is available for public inspection.

Assessor’s Parcel
Numbers
Assessed
Footage
Assessor’s
Parcel
Numbers
Assessed
Footage
Assessor’s
Parcel
Numbers
Assessed
Footage
308-165-01 50 308-171-35 120 308-181-07 82
308-165-02 62 308-171-36 80 308-181-13 61
308-165-03 45 308-171-37 40 308-183-21 100
308-165-04 45 308-171-38 183 308-135-01 510
308-166-28 125 308-171-39 80 308-146-02 236
308-166-29 46 308-171-40 80 308-121-69 405
308-166-34 40 308-172-01 50
308-166-35 50 308-172-02 50
308-166-59 80 308-172-24 50
308-166-51 39 308-172-25 152
308-171-01 173 308-173-33 100
308-171-02 75 308-173-30 100
308-171-05 40 308-173-27 100
308-171-08 40 308-174-03 40
308-171-10 40 308-174-04 40
308-171-11 40 308-174-14 50
308-171-16 40 308-174-15 50
308-171-17 40 308-174-27 76
308-171-18 40 308-174-28 120
308-171-19 40 308-174-37 80
308-171-20 40 308-174-39 40
308-171-41 120 308-174-42 110
308-171-24 40 308-181-14 290
308-171-28 40 308-181-05 55
308-171-34 70 308-181-06 152
If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel number will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.

XIV. METHOD OF ASSESSMENT

BACKGROUND
The Landscaping and Lighting Act of 1972 provides that assessments may be apportioned upon all assessable lots or parcels of land within a district in proportion to the estimated benefits to be received by each lot or parcel from the improvements. In addition, Articles XIII C and XIII D of the California Constitution require that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Proposition provides that only special benefits are assessable, and the City must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over, and above general benefits conferred on the public at large, including real property within the district. The general enhancement of property value does not constitute a special benefit.

SPECIAL BENEFIT
Each and every parcel within the District receives a particular and distinct benefit from the improvements over and above general benefits conferred by the improvements.

The improvements confer a particular and distinct special benefit upon parcels within the District because of the nature of the improvements. The proper maintenance of landscaping specially benefits parcels within the District by moderating temperatures, providing oxygenation, and attenuating noise from the adjacent streets, thereby enhancing the environmental quality of the businesses and the pedestrian areas within the Village. The spraying and treating of landscaping for disease reduces the likelihood of insect infestation and other diseases spreading to private landscaping located throughout the properties within the District. The proper maintenance (including water and electricity costs) of the streetlights, sidewalks, landscaping, ornamental and decorative structures, and appurtenant facilities reduces property-related crimes (especially vandalism) against properties in the District. This is accomplished through the abatement of graffiti and by providing an attractive environment and one where all businesses are highly visible and well lighted. The removal and hauling of snow (sidewalks and parking stalls) in the winter and refuse throughout the year provide a safe, clean and attractive location for business. Finally, the proper maintenance of landscaping, and ornamental and decorative structures improves the attractiveness of the properties within the District and provides a positive visual experience each and every time a trip is made to or from the businesses. All of the abovementioned attributes contribute to a specific enhancement for each of the parcels within the District.

GENERAL BENEFIT
In addition to the special benefits received by the parcels within the District, there are incidental general benefits conferred by the proposed improvements.

The proper maintenance (including water and electricity costs) of street lighting, sidewalks, landscaping, and appurtenant and ornamental facilities within the District provide a safe, clean and attractive destination for visitors. The spraying and treating of landscaping within the District for disease reduces the likelihood of insect infestation and other diseases spreading to landscaping located throughout other properties within the City. The removal of snow from sidewalks provides a safe path for visitors to the Village shops. The maintenance (including electricity costs) of streetlights provides a safe environment for pedestrians and motorists visiting the Village. The removal of refuse from the Village provides visitors with a clean and attractive destination. Finally, the proper maintenance (including water and electricity costs) of street lighting, sidewalks, landscaping, and ornamental structures provides a positive visual experience and enhances the City of Big Bear Lake’s role as a resort community and vacation destination. All of the above-mentioned constitutes incidental general benefits conferred by the improvements.

The total benefits are thus a combination of the special benefits to the parcels within the District and the general benefits to the public at large and to adjacent property owners. The portion of the total Village Improvement maintenance costs, which are associated with general benefits, will not be assessed to the parcels in the District, but will be paid from other City Funds.

Because the village improvements are located immediately adjacent to properties within the District, and are maintained solely for the benefit of the properties within the District, any benefit received by properties outside of the District is merely incidental. The City will contribute additional funding for any maintenance costs in the District, which are not recovered from assessments.

APPORTIONMENT
Each of the parcels within the district has access to the improvements and the maintenance and servicing thereof. Since the parcels front onto the street and sidewalk improvements, the benefits to each parcel are based on the width of the parcel fronting the improvements. In the District, all parcels are assessed based on the front linear footage of the parcel to be assessed. For fiscal year 2024/25 there is a total of 5,142 front linear feet within the Village. See the Assessment Roll included herein as Appendix “A” for individual parcel data.

The following formulas are used to calculate each property’s District assessment.

Total Balance to Levy*/Total Front Linear Footage = Levy per Front Linear Foot (Rate) Parcels Total Front Linear Foot × Levy per Front Linear Foot (Rate) = Parcel Levy Amount Table 1 below is a sample levy calculation for a parcel in the District.

SAMPLE LEVY CALCULATION
TABLE 1
TOTAL

BALANCE

TO LEVY
TOTAL
FRONT
LINEAR
FEET
=
LEVY
PER
FRONT
LINEAR
FOOT
×
PARCEL
FRONT
LINEAR
FEET =
PARCEL
LEVY
$195,396 5,142 = $38.00 × 100 = $3,800
All assessed lots or parcels of real property within the districts are listed on assessment rolls that are on file in the office of the City Clerk and the City Engineer, and are hereby made a part of this report by reference. Each Assessment Roll states the net amount to be assessed upon assessable lands within the District for fiscal year 2024/25, shows the fiscal year 2023/24 assessment upon each lot and parcel within the District and describes each assessable lot or parcel of land within the District. These lots and parcels are more particularly described on the county assessment roll, which is on file in the office of the San Bernardino County Assessor and by reference is made a part of this report.

The assessments for the District are to be heard before the City Council at a Public Hearing on June 12, 2024.
*BALANCE TO LEVY - This is the total amount to be levied to the parcels within the District. The Balance to Levy represents the total direct and administration costs. This dollar amount represents the funds that are to be collected for that fiscal year from the property owners.

APPENDIX A: ASSESSMENT ROLL
The Assessment Roll for the District is voluminous and is not bound in this report but by reference is incorporated and made a part of this report. The Assessment Roll is on file in the office of the City Clerk and the City Engineer, where it is available for public inspection.

Reference is made to the San Bernardino County Assessment Roll for a description of the lots or parcels in the District.

APPENDIX B: DESCRIPTION OF BUDGET ITEMS
SNOW REMOVAL - Provides for removal and hauling of snow all Village sidewalks and parking stalls, including labor and equipment.

PLANTER MAINTENANCE - Provides for the maintenance and replacement of plants in landscaping as well as necessary irrigation systems to sustain the plant materials STREET LIGHTING MAINTENANCE – Provides for the maintenance lighting fixtures.

UTILITIES (WATER AND ELECTRICITY) – Provides for utility costs for the operation of landscaping and lighting fixtures and features.

TRASH SWEEPING & REMOVAL - Provides for the sweeping and removal of litter from the Village.

REPAIRS TO DAMAGED/DEFACED PROPERTY - Provides for minor maintenance projects and repairs.

TRASH SERVICE – Provides for the emptying of trash cans in the Village, currently contracted out to Big Bear Disposal.

APPENDIX C: GENERAL BOUNDARY MAP
Parcel Owner Name Business Name
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal
Feet)
FY 2021/22 Total
Assessment
($23.00/Linear Foot)
FY 2022/23 Total
Assessments
($28.00/Linear Foot)
FY 2023/24 Total
Assessments
($33.00/Linear Foot)
Proposed FY
2024/25 Total
Assessments
($38.00/Linear Foot)
Proposed FY
2025/26 Total
Assessments
($43.00/Linear Foot)
SEVEN OAKS INC La Fiesta Candy Store/ Superhero Toys and More 1 308-165-01 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 DONEGAL PROPERTIES Starpoint Resort Partners 2 308-165-02 62 $1,426.00 $1,736.00 $2,046.00 $2,356.00 $2,666.00 LACKEY FAMILY TRUST 12-9-87 Frusion/ Stupidiotic 3 308-165-03 45 $1,035.00 $1,260.00 $1,485.00 $1,710.00 $1,935.00 4551 VILLAGE DRIVE LLC No Business yet-restaurant in construction 4 308-165-04 45 $1,035.00 $1,260.00 $1,485.00 $1,710.00 $1,935.00 HIMALAYAN INVESTMENT LLC Royal Thai Café/ O Koo Ran/Wild Coyote Gallery/ Room to Room 5 308-166-28 125 $2,875.00 $3,500.00 $4,125.00 $4,750.00 $5,375.00 GONZALEZ LIVING TRUST 9/27/06 Muchachos 6 308-166-29 46 $1,058.00 $1,288.00 $1,518.00 $1,748.00 $1,978.00 KAMPHAUS LIVING TRUST 2/27/03 AMENDE Village Sweet Shoppe 7 308-166-34 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BBPS LLC Boomers/Village Nut House 8 308-166-35 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 IANNICIELLO, LAUREN Whiskey Daves 9 308-166-59 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 CINDYS LAFH TRUST 12-15-14 Barrel 33 10 308-166-51 39 $897.00 $1,092.00 $1,287.00 $1,482.00 $1,677.00 WOODYS WORLD LLC Toy Gallery / Paisley 11 308-171-01 173 $3,979.00 $4,844.00 $5,709.00 $6,574.00 $7,439.00 NAVAJO BUILDING LLC The Leather Depot/Fabrile Studios/Village Faire/Happiness is Company/S 12 308-171-02 75 $1,725.00 $2,100.00 $2,475.00 $2,850.00 $3,225.00 CULLEN TRUST 2/10/09 AV Wrightwood Inn Inc 13 308-171-05 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 HEMEC16 LLC Artisans Etc. 14 308-171-08 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 PROPHET FAMILY TRUST 09/10/14 Re/Max Big Bear / I love Candles 15 308-171-10 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 SCHOETTGER, HAROLD F AND SHEILA TRS A Christmas Store N' More 16 308-171-11 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 ADAM, LARRY D LIVING TRUST 9/5/13 Sotheby's Real Estate 17 308-171-16 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social Outdoor Area 18 308-171-17 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social Outdoor Area 19 308-171-18 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 572 Social 20 308-171-19 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 GONZALEZ, GUSTAVO & NANCY LIV TR 2/1 575 Social 21 308-171-20 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 DRACO BUILDERS LLC Bone Yard Bar and Grill/ Earth's Elements 22 308-171-41 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00 CLARK, COLIN M SoCal Vacations 23 308-171-24 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BREWSTER, CHARLES A & E E REVOC FAM Robinhood Resort 24 308-171-28 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 S N V K LLC Himilayan Restaurant 25 308-171-34 70 $1,610.00 $1,960.00 $2,310.00 $2,660.00 $3,010.00 Subtotal $33,580.00 $40,880.00 $48,180.00 $55,480.00 $62,780.00

CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92

VILLAGE MAINTENANCE DISTRICT
FY 2024/25
Item 2.4
Attachment 3
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal
Feet)
FY 2021/22 Total
Assessments
($23.00/Linear Foot)
FY 2022/23 Total
Assessments
($28.00/Linear Foot)
FY 2023/24 Total
Assessments
($33.00/Linear Foot)
Proposed FY
2024/25 Total
Assessments
($38.00/Linear Foot)
Proposed FY
2025/26 Total
Assessments
($43.00/Linear Foot)
BREWSTER TRUST Parking for Nottinghams 26 308-171-35 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00 WHITT, JOHN B REVOCABLE TR 11/09/18 Village Theaters 27 308-171-36 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 RATHJE, STEVEN TRUST 12/20/05 Oliver's Emporium 28 308-171-37 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 BREWSTER, CHARLES A & E E REVOC FAM Nottinghams Restaurant 29 308-171-38 183 $4,209.00 $5,124.00 $6,039.00 $6,954.00 $7,869.00 CYPRESS POINT TRUST 5/21/14 The Village Shops 30 308-171-39 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 GONZALEZ LIVING TRUST 9-27-2006 Saucy Mama's/ Fire Rock 31 308-171-40 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 GONZALEZ, GUSTAVO & NANCY LV TR 02/2 El Jacalito 32 308-172-01 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 CHANG, PHILIP U Boomers 33 308-172-02 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 CHANG, PHILIP U Big Bear Liquor Mart 34 308-172-24 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 NCOT TRUST 08/29/19 Valero/ Nick's Auto Care 35 308-172-25 152 $3,496.00 $4,256.00 $5,016.00 $5,776.00 $6,536.00 BIG BEAR VILLAGE PLAZA LLC Big Bear Tattoo/ Compass 36 308-173-33 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00 CJ PROPERTIES Peppercorn 37 308-173-30 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00 SCHWEITZER, B & T FAMILY TRUST Teddy Bear 38 308-173-27 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00 SHALHOOB FAMILY TRUST Brown Bear Gift Store 39 308-174-03 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 SHALHOOB FAMILY TRUST 10-24-08 Art Garden 40 308-174-04 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 DIAMOND TRUST 7-23-08 Jasper's Steakhouse 41 308-174-14 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 JACOB SHAW INC Crave Main/ Trading Post 42 308-174-15 50 $1,150.00 $1,400.00 $1,650.00 $1,900.00 $2,150.00 SCRIVEN, MATTHEW D Mountain Gifts / Berry Bliss 43 308-174-27 76 $1,748.00 $2,128.00 $2,508.00 $2,888.00 $3,268.00 PINE KNOT PLAZA LLC Copper Q 44 308-174-28 120 $2,760.00 $3,360.00 $3,960.00 $4,560.00 $5,160.00 BOWEN, JEAN M TR (RESIDUAL TRUST) United Woods Craftsman 45 308-174-37 80 $1,840.00 $2,240.00 $2,640.00 $3,040.00 $3,440.00 SHALHOOB FAMILY TRUST Bear Essentials 46 308-174-39 40 $920.00 $1,120.00 $1,320.00 $1,520.00 $1,720.00 RICCHIUTI, LINDA M Copper Q 47 308-174-42 110 $2,530.00 $3,080.00 $3,630.00 $4,180.00 $4,730.00 CRAFTS & CRANKS INC Village Mall 48 308-181-14 290 $6,670.00 $8,120.00 $9,570.00 $11,020.00 $12,470.00 PREMIER INVESTMENT PROPERTIES LLC BB Superstore 49 308-181-05 55 $1,265.00 $1,540.00 $1,815.00 $2,090.00 $2,365.00 JACK IN THE BOX PROPERTIES LLC Jack in the Box 50 308-181-06 152 $3,496.00 $4,256.00 $5,016.00 $5,776.00 $6,536.00 Subtotal $52,624.00 $64,064.00 $75,504.00 $86,944.00 $98,384.00

VILLAGE MAINTENANCE DISTRICT
FY 2024/25

CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92
Assessors Parcel
Numbers Assessed
Upon
Frontage Feet
(in Lineal
Feet)
FY 2021/22 Total
Assessments
($23.00/Linear Foot)
FY 2022/23 Total
Assessments
($28.00/Linear Foot)
FY 2023/24 Total
Assessments
($33.00/Linear Foot)
Proposed FY
2024/25 Total
Assessments
($38.00/Linear Foot)
Proposed FY
2025/26 Total
Assessments
($43.00/Linear Foot)
DRACO BUILDERS LLC Village Sports Bar 51 308-181-07 82 $1,886.00 $2,296.00 $2,706.00 $3,116.00 $3,526.00 VILLAGE DRIVE PROPERTIES LLC Oakside 52 308-181-13 61 $1,403.00 $1,708.00 $2,013.00 $2,318.00 $2,623.00 BISSONNETTE, DIANE TR 11/12 - EST OF Paolis/ La Pergola 53 308-183-21 100 $2,300.00 $2,800.00 $3,300.00 $3,800.00 $4,300.00 PACIFIC SNOW VALLEY RESORT LLC Northwoods 54 308-135-01 510 $11,730.00 $14,280.00 $16,830.00 $19,380.00 $21,930.00 PREMIER INVESTMENT PROPERTIES LLC Local Tropicali 55 308-146-02 236 $5,428.00 $6,608.00 $7,788.00 $8,968.00 $10,148.00 BLUEGREEN VACATIONS UNLIMITED INC The Club 56 308-121-69 405 $9,315.00 $11,340.00 $13,365.00 $15,390.00 $17,415.00 Subtotal $32,062.00 $39,032.00 $46,002.00 $52,972.00 $59,942.00 Total 5,142.00 $118,266.00 $143,976.00 $169,686.00 $195,396.00 $221,106.00

CITY OF BIG BEAR LAKE
ASSESSMENT DISTRICT NO. 1-92

VILLAGE MAINTENANCE DISTRICT
FY 2024/25

DISCUSSION/ACTION

ITEM REPORTS

MEETING
DATE: June 12, 2024
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Tinker, Economic Development Manager
SUBJECT: Real Property Purchase – 40277 Big Bear Boulevard

BACKGROUND & DISCUSSION
The City of Big Bear Lake (“City”) has completed negotiations with David Kruk, legally authorized signer for Go Vector One, LLC (“Seller”) for the purchase by the City of that certain real property, Parcel Number 0307-184-10, located at 40277 Big Bear Boulevard, Big Bear Lake, California 92315 (the “Property”).

Staff have not yet determined a specific use or uses for the property once it is acquired by the City. However, the opportunity to purchase this property in its location and at this point in time is advantageous to the City. The advantages range from economic development opportunities, to traffic calming and pedestrian improvements, future workforce housing opportunities, and potential open space options. This property will afford the City the flexibility to plan for and use the property in a manner that provides the greatest overall impact and community benefit. With that said, the City values public input on any project the City endeavors upon, it is staff’s intent to query surrounding property owners to get their input on this site before initiating any action. At recent community engagements, the City has already broached this property in an effort to get feedback and input. Additionally, staff will be coming back to City Council with this input and would be providing a recommendation to the City Council for any type of project and again, the opportunity for the public to weigh in on any potential project.

FISCAL IMPACT
As consideration for purchase of the Property, the City will pay to Seller eight hundred and eighty thousand dollars ($880,000). There are sufficient funds in the City’s Measure Y account for purposes of acquisition of the Property. It is recommended that the City Council authorize an appropriation of $880,000 from the unassigned Measure Y fund balance.

ENVIRONMENTAL CONSIDERATIONS
The transfer of ownership of the Property is exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations (hereinafter, “CEQA Guidelines”) Section 15061(b)(3), as acquisition of the property would not result in potentially significant impacts to the environment, which are defined by Public Resources Code section 21068 and section 15382 as substantial or potentially substantial adverse changes in the environment, Item 3.1
given that the proposed action only provides for transfer of title to the Property and any future projects on the Property would be subject to review pursuant to CEQA.

Further, application of the categorical exemptions is not barred by exceptions set forth in Section 15300.2, as mere acquisition of the property by the City would not result in potentially significant impacts to the environment and would further not result in cumulative impacts, as the proposed action entails a mere transfer of ownership, and any future projects on the Property that affect the environment would be subject to review pursuant to CEQA.

CONSIDERATION OF STRATEGIC PRIORITIES

1. Support and invest in sustainable infrastructure projects and programs consistent with the needs of our community.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the City Manager to Execute the Commercial Purchase Agreement and Joint Escrow Instructions and Any and All Documents Necessary to Consummate the Purchase Transaction, Conveying to the City of Big Bear Lake that Certain Real Property Located at 40277 Big Bear Boulevard, Parcel No. 0307-184- 10; Authorizing a Fiscal Year 2024-25 Budget Appropriation; and Finding the Action Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Resolution No. 2024-XX

2. Commercial Purchase Agreement and Joint Escrow Instructions RESOLUTION NO. 2024-XX

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE

COMMERCIAL PURCHASE AGREEEMENT AND JOINT ESCROW INSTRUCTIONS

AND ANY AND ALL DOCUMENTS NECESSARY TO CONSUMMATE THE

PURCHASE TRANSACTION, CONVEYING TO THE CITY OF BIG BEAR LAKE THAT CERTAIN REAL PROPERTY LOCATED AT 40277 BIG BEAR BOULEVARD, PARCEL NO. 0307-184-10; AUTHORIZING A FISCAL YEAR 2024-25 BUDGET APPROPRIATION; AND FINDING THE ACTION EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, The City of Big Bear Lake (“City”) has completed negotiations with David Kruk, legally authorized signer for Go Vector One, LLC (“Seller”), for the conveyance to the City of that certain real property, Parcel Number 0307-184-10, located at 40277 Big Bear Boulevard, Big Bear Lake, California 92315 (the “Property”); and
WHEREAS, the transfer of ownership of the Property is exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations (hereinafter, “CEQA Guidelines”) Section 15061(b)(3), as mere acquisition of the title to the Property would not result in potentially significant impacts to the environment, which are defined by Public Resources Code section 21068 and section 15382 as substantial or potentially substantial adverse changes in the environment, given that the proposed action only provides for transfer of title to the Property and any future projects on the Property would be subject to review pursuant to CEQA; and
WHEREAS, application of the categorical exemptions is not barred by exceptions set forth in CEQA Guidelines Section 15300.2, as mere acquisition of the property by the City would not result in potentially significant impacts to the environment and would further not result in cumulative impacts, as the proposed action entails a mere transfer of ownership, the Property, and any future projects on the Property that affect the environment would be subject to review pursuant to CEQA; and
WHEREAS, the acquisition of this Property is in the best interests of the City and its residents; and
WHEREAS, the completion of this purchase transaction and the acquisition of this Property will be contingent upon the completion of all legal prerequisites and a successful due diligence investigation; and
WHEREAS, the negotiated price for this real property is $880,000 and the City maintains sufficient resources to acquire this property; and
WHEREAS, the proposed funding source for this acquisition is $880,000 from the Measure Y Fund;
Item 3.1
Attachment 1
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Big Bear Lake that:

1. The recitals set forth herein are adopted by the City Council as findings and they are true and correct.

2. The City Manager is hereby authorized to execute the Commercial Purchase Agreement and Joint Escrow Instructions and any and all documents necessary to consummate the purchase transaction and acceptance of Seller’s interest in the Property on behalf of the City.

3. The requested budget appropriation of $880,000 from the Measure Y Fund is hereby authorized.

4. The City Clerk shall certify the adoption of this Resolution and upon completion of this purchase transaction cause the forthcoming fully executed Grant Deed and the Certificate of Acceptance to be recorded in the Office of the County Recorder.

5. The City Clerk is authorized to file a Notice of Exemption regarding this matter, in accordance with CEQA Guidelines.

6. This Resolution shall take effect immediately upon its adoption by the City Council.

PASSED, APPROVED AND ADOPTED this 12th day of June, 2024.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Item 3.1
Attachment 2

MONTHLY & MISCELLANEOUS

REPORTS
City of Big Bear Lake
Quarterly Transient Occupancy Tax Report
First Quarter (January - March), 2024
Amount Percent
Commercial            594,704              539,406             ‐ (55,298) 9.30% Camps               21,695                33,739              12,044 55.51% Total Commercial and Camps 616,399 573,144 (43,255) -7.02% Reservation Services            957,079              843,876           ‐ (113,203) 11.83% Vacation Rentals               17,396                65,277              47,881 275.24% Total Vacation Rentals 974,475 909,153 (65,322) -6.70%
AirBnB 1,502,393 2,014,742 512,349 34.10%
HomeAway/VRBO 196,598 143,777 (52,821) -26.87%
Total Reservation Platforms 1,698,991 2,158,519 459,528 27.05% TOTAL 3,289,865 3,640,816 350,951 10.67%
General Fund Revenues 2,467,399 2,829,584 362,185
Measure Y Revenue 822,466 811,232 (11,234)
Total Current Revenue 3,289,865 3,640,816 350,951 10.67% Fiscal Year-to-Date Revenues
Last Year This Year
Quarter 2021‐22  2022‐23 Amount Percent
3rd Quarter 2023 (July‐September) 2,202,148                   1,913,534           ‐ (288,614) 13.11% 4th Quarter 2023 (October‐December) 4,062,027                   3,255,821           ‐ (806,206) 19.85% 1st Quarter 2024 (January‐March) 3,289,865                   3,640,816           350,951 10.67% TOTAL 9,554,041 8,810,172 (743,869) -7.79%
Fiscal Year Revenue Trend:

Increase (Decrease) Last Year
Revenue by Category Last Year This Year
Increase (Decrease)
‐
1,000,000.00
2,000,000.00
3,000,000.00
4,000,000.00
5,000,000.00
Measure Y
www.hdlcompanies.com | 888.861.0220
Q4 2022*
Q4 2023*
Legend
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
SALES TAX BY MAJOR BUSINESS GROUP *Allocation aberrations have been adjusted to reflect sales activity Restaurants
and
Hotels
General
Consumer
Goods
Food
and
Drugs
County
and State
Pools
Building
and
Construction
Fuel and
Service
Stations
Autos
and
Transportation
Business
and
Industry
CITY OF BIG BEAR LAKE HIGHLIGHTS TOP 25 PRODUCERS
Published by HdL Companies in Spring 2024

SALES TAX UPDATE

CITY OF BIG BEAR LAKE
4Q 2023 (OCTOBER - DECEMBER)
572 Social Kitchen &
Lounge
7 Eleven
Big 5 Sporting Goods
Big Bear Arco
Big Bear Lake
Convention Center
Big Bear Paint Center
Blauer Ski Rentals
Butchers Block &
Building Materials
CVS Pharmacy
Diy Home Center
Geiger Supply
Goldsmiths Boardhouse
& Ski Rentals
Hacienda Grill
McDonald’s
Moonridge Fuel
Nicks Auto Center
North Pole Fudge & Ice
Cream Co
Oakside Restaurant &
Bar
Shell
Shirt Shanty
Snow Summit
Stater Bros
Verizon Authorized
Retailer – Victra
Vons
Walgreens
Big Bear Lake’s receipts from October
through December were 14.6% below
the fourth sales period in 2022. Excluding
reporting aberrations, actual sales were
down 13.1%.

The restaurant-hotel group reported a
sluggish holiday sales quarter, with the
peak of the ski/tourist season coming in
February 2024.

Sales volume in the food-drugs sector
have increased, however, reports
show that consumers are spending
less choosing bargain items over more
expensive brand names to reduce their
grocery bill.

Totals from the general consumer goods
category slipped as consumers dialed
down spending.

Fuel prices in the fourth quarter of 2023
were, on average, eighteen cents a gallon
lower than in 4Q22.

Revenue from auto-transportation
dipped as consumers struggled with
elevated interest rates and soaring prices
for auto parts and repairs.

Major fluctuations in construction
material costs have pushed up totals
from building-construction.

A one-time used tax payment was
responsible for the increase in revenue
from the business-industry sector.

TheCity’s shareofthe countywide use tax
pool decreased 22.0% when compared to
the same period in the prior year.

Net of aberrations, taxable sales for all
of San Bernardino County declined 2.4%
over the comparable time period; the
Southern California region was down

2.0%.

TOTAL: $ 894,040
-13.1% -2.4% -2.5%

COUNTY STATE

BIG BEAR LAKE
4Q2023

TOP NON-CONFIDENTIAL BUSINESS TYPES
Q4 '23
Big Bear Lake
Business Type Change Change Change
County HdL State
Casual Dining 154,475 -11.3% -1.6% 1.7%
Quick-Service Restaurants 107,788 -23.3% 0.0% 0.3%
Service Stations 70,350 -16.8% -5.7% -4.9%
Sporting Goods/Bike Stores 41,468 -33.3% -10.2% -7.2%
Specialty Stores 24,179 -8.5% -4.4% -2.1%
Family Apparel 19,974 -13.5% 0.4% -0.4%
Convenience Stores/Liquor 18,879 -20.5% -5.8% -7.7%
Leisure/Entertainment 18,446 3.6% -7.2% -0.5%
Home Furnishings 11,951 -9.8% -14.0% -10.1%
Electronics/Appliance Stores 10,551 -1.9% -4.8% -7.7%
*Allocation aberrations have been adjusted to reflect sales activity

REVENUE BY BUSINESS GROUP
Big Bear Lake This Calendar Year*
34%
Restaurants
12%
Building
14%
Cons.Goods
14%
Food/Drug
9%
Fuel
3%
Others
14%
Pools
*ADJUSTED FOR

ECONOMIC DATA
4Q 2023 CITY OF BIG BEAR LAKE SALES TAX UPDATE

STATEWIDE RESULTS
California’s local one cent sales and
use tax receipts during the months of
October through December were 2.5%
lower than the same quarter one year ago
after adjusting for accounting anomalies.

The fourth quarter is notably the highest
sales tax generating quarter of the year
and exhibited diminished year-over-year
returns as consumers balanced higher
prices and financing costs with essential
household needs.

Higher interest rates impacted the autotransportation sector, especially luxury vehicles, as the group dropped 6.2%.

Inventories for many dealers returned,
creating downward pressure on prices,
further constraining receipts. Lenders have
tightened credit standards, making loan
financing challenging. Improved leasing
activity was the lone bright spot. With
slow movement expected by the Federal
Treasury setting interest rate policy, future
revenue growth may stagnate.

Fuel and service stations contributed a
similar downturn, as lower fuel prices
reduced receipts from gas stations and
petroleum providers. While this has
been the trend throughout 2023, recently
global crude oil prices have been on the
rise and should see growth in the coming
year. This decline also impacted the
general consumer goods category as those
retailers selling fuel experienced a similar
drop.

During this holiday shopping period,
general consumer goods experienced
lackluster sales as results pulled back 3.4%.

Most sectors saw reductions with home
furnishings, women’s apparel, shoe and
electronic-appliance stores being the most
significant. Returns also marked the fourth
consecutive quarter showing comparable
declines. Similar to the anticipated trend
of new vehicles, consumer spending may
be sluggish in the near term.

Even though revenue from most major
sectors slowed, restaurant sales remained
steady with a modest gain of 1.0%. Results
from casual dining establishments grew
during the early winter period as patrons
enjoyed indoor dining. However, following
the greater trend of consumers looking
for value, fine dining eateries experienced
lower receipts. The industry is still bracing
for implementation of AB 1228, a new law
increasing minimum wages for ‘fast food
restaurants’, on April 1, 2024.

Use taxes remitted via the countywide
pools grew 1.0%, marking the first positive
rebound after four consecutive quarters of
decline. While overall online sales volume
is steady, pool collections contracted
with more taxes allocated directly to local
agencies via in-state fulfillment and through
existing retail outlets.

Statewide, calendar year 2023 ended with a

2.3% decline from 2022. Elevated inflation
and interest rates led to higher cost of
goods resulting in consumers not spending
as much as they had prior. Following
multiple years of post-pandemic tax growth
assisted by federal tax policy and temporary
workplace accommodations, consumers
reassessed their economic conditions
and limited purchases. As the Federal
Reserve considers delaying softening rates,
consumer spending could likely stagnate
delaying a return to the normal historical
growth trend in 2024.

May 2024 Vacation Rental Compliance Report Summary
May 2024 Summary of Service Calls Number % Of Total
Vacation Rental Noise/Party 10 26%
Vacation Rental Parking on Street or Yard 9 23%
Vacation Rental No Exterior Sign 6 15%
Vacation Rental Trash Stored on Property 4 10%
Miscellaneous 4 10%
Vacation Rental Improper Signage 2 4%
Vacation Rental parking too many cars 1 3%
Vacation Rental Over Occupancy 1 3%
Vacation Rental Dog Barking 1 3%
Vacation Rental No License 1 3%
Total Amount of Service Calls 39 100%
May 2024 Disposition of Service Calls Number % Of Total Issued Verbal Warning 19 49%
No Violation Observed by Officer/No Issue 6 15%
Issued Written Warning 5 13%
Issued Notice of Violation 5 13%
Issues Resolved Without Warning 2 5%
Issued Citation 2 5%
Total Vacation Rental Service Calls 39 100%
May 2024 Citation Recipients Number % Of Total
Guest 1 50%
Owner 1 50%
Agent 0 0%
Total Citations 2 100%
May 2024 Call Summary Number/$
City Initiated Service Calls 26
Resident Initiated Service Calls 13
Total Amount of Service Calls 39
Total Citations Issued 2
Total Citation Fines & Penalties $1,500
26%
23%
15%
10%
10%
4%
3%
3% 3% 3%
Percentage of Service Calls
Vacation Rental Noise/Party
Vacation Rental Parking on Street
or Yard
Vacation Rental No Exterior Sign
Vacation Rental Trash Stored on
Property
Miscellaneous
Vacation Rental Improper Signage
Vacation Rental parking too many
cars
Vacation Rental Over Occupancy
Vacation Rental Dog Barking
Vacation Rental No License
Percentage of Service Calls
26 13
2 CITY INITIATED SERVICE CALLS RESIDENT INITIATED SERVICE CALLS CITATIONS ISSUED Call Summary
49%
15% 13% 13%
5% 5%
Issued Verbal
Warning
No Violation
Observed by
Officer/No Issue
Issued Written
Warning
Issued Notice of
Violation
Issues Resolved
Without Warning
Issued Citation
Disposition of Service Calls
Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.

DEPARTMENT OF WATER

Service, Quality, Community
DATE: May 28, 2024
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – April 2024

SERVICE DELIVERY
Water services that were provided April 1, 2024 to April 30, 2024:
15,981 Customers provided with water service.
777 Field service calls completed.
0 Main leak repaired.
3 Main leaks year-to-date 2024 0 Main leaks year-to-date 2023 3 Service leak repairs
6 Service leaks year-to-date 2024 10 Service leaks year-to-date 2023

38.81 Million gallons produced by wells.
$820,415 Processed in billings.
8,803 Accounts processed in billings.
3,457 Number of customers on E-bill
92 New Accounts (includes tenant turnover).

10.975 Equivalent Dwelling Units (EDU) added to the water system. $1,047,363 Total Gross receipts processed.

BOARD MEETINGS:

The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on April 23, 2024:
• The Board recommended that the City Council adopt a resolution for Water Standby Charge of $53 for Fiscal Year 2025 and authorize the charge to be placed on the tax rolls for collection, along with the general taxes.
• The Board adopted the Initial Study, Mitigated Negative Declaration, and the Mitigation Monitoring and Reporting Program in accordance with the requirements of CEQA for the Wolf Reservoir and Booster Replacement Project and authorized the General Manager to file the Final Negative Declaration and Notice of Determination with the County of San Bernardino. • The Board adopted Resolution DWP No. 2024-05 approving the proposed Water Production Technician III Classification Specifications (Exhibit A) and the Salary Range 30 placement (Exhibit B). • The Board adopted Resolution DWP No. 2024-06 approving the proposed Senior Utility Data Specialist Classification Specifications (Exhibit A) and the Salary Range 29 placement (Exhibit B).

Visit Big Bear Monthly Report
The VBB Board of Directors (BoD) met on April 25, for its annual membership meeting:

INFORMATIONAL & PRESENTATION ITEMS:
• Address from the President of the Board of Directors – Board President Loren Hafen called the meeting to order. He introduced special guests and the current Board of Directors. He discussed the history of the TBID and commended new CEO Travis Scott for his work to date. The Board of Directors election was then extended to June 27, 2024. Hafen stated that due to increased membership, many may not have received ballots. Hafen stated that Visit Big Bear will coordinate with the City of Big Bear Lake to update the TBID list to ensure a fair election. The floor was then opened for the opportunity for candidates to speak. Private Home Rental write-in candidates Mike Rotman and Tasha Ross each presented bios.
• Presentation of 23/24 work and Overview of initiatives for 24/25 – CEO Travis Scott gave a presentation on Visit Big Bear successes from 2023 with supporting data and announced the hire of new events director John Jackson. He discussed plans for new campaigns and programs to cater to returning visitors and increase future bookings, and his plan to make Visit Big Bear a fully functional marketing organization. He also discussed Care for Big Bear, an environmental improvement program, which launched officially in January 2020, that includes trash cleanup, dumpster sponsorship at recreation areas, portable restrooms at trailheads, partnership on the Mountain Transit free trolley program, partnership with the Southern California Mountains Foundation for trail development, wildlife education and more. A sizzle reel was then shown to members. Following the video presentation, Scott announced that the Board of Directors approved and adopted a 1/3/8-year strategic plan in an easy-to-read format to allow focus on short and long-term goals, and future goals for 2024-25.
• Presentation from Steven Price, Principal, 85Sixty Digital Agency – Steven “Lounge” Price discussed the history of 85Sixty Digital Agency and the history of its relationship and work with Visit Big Bear. He presented on marketing and campaign milestones, including visitor awareness, visitor intent and TBID revenue by year. He discussed the future of marketing and changes that have occurred over recent years in regard to media such as television, streaming, mobile phones and social media. Price discussed the importance of content creators and influencer marketing, and the decrease of publisher advertising revenues. He discussed the state of current consumers and the increase in interest in travel. He spoke about the use of AI and its impact on marketing Big Bear, and the concept of staying full funnel.
• CEO Travis Scott offered the opportunity for Question and Answer with no questions or comments from the audience.

Big Bear Lake City CouncilJune 12, 2024

Big Bear Lake City Council
June 12, 2024