We will facilitate a seminar on modernizing the Development Code, City Council and Planning Commission study sessions, and community informational open house. Lastly, we describe the review and adoption of revised Development Code and Zoning Map.
The Consultant recommends preparation and delivery of an Administrative Draft Development Code in several segments, rather than in a single deliverable. The Consultant’s experience indicates that it is easier for City staff to give timely feedback and review of the Draft Development Code when presented in segments. The order and content of the segments can be modified as desired by City staff. As an alternative, if City staff prefers, the Consultant can prepare a complete Administrative Draft Development Code prior to City staff review.
Task 8.1: Development Code
Diagnosis Report
The Consultants will prepare a Development Code Diagnosis Report that will provide an overview of outdated uses and terminology, internal inconsistencies, and areas where simpler and clearer language can be incorporated. We will provide the Development Code Diagnosis Report to City staff for review that, at a minimum, will identify:
• Internal inconsistencies within the Development Code
and provide recommendations to rectify inconsistencies. • Components of the highlighted areas in the
Development Code that may not be consistent with
modern best practices and provide recommendations for
refinement.
• Improvements in the overall Development Code
organization.
Task 8.2: Kick-off and Scoping Meeting
The Consultants will facilitate a project kick-off meeting with City staff. The meeting should include the City Project Manager, front line counter staff, application processing staff, Ordinance enforcement staff, and the City Attorney (at least for a portion of the meeting). We will prepare a meeting agenda for the Project Manager’s review at least a week before the meeting. Topics to be addressed at the meeting include the following:
• Review/clarify the City’s expectations and needs for the Development Code Update.
• Refine the project scope, budget, and preparation and delivery schedule, as necessary.
• Modernizing the Development Code Seminar
• Review the Development Code Diagnosis Report
• Discuss the Development Code and Map Amendments
Report
• Discuss zoning map changes
• Discuss problems and issues associated with existing City land use and development regulations (including City
staff’s list of needed revisions and other regulatory topics that need attention but are not fully addressed in the
current ordinance).
• Review and discuss the table of content, format, style, and organization options.
• Establish protocols for providing information on the
status of the Development Code Update Project on the
City website and other public information platforms.
• Gather documents relevant to the Development Code
Update Project
Task 8.3: Stakeholder Interviews
The Consultant will conduct up to 10 one-on-one and group interviews with local housing developers, architects, housing advocates, City Council members, Planning Commissioners, and others, to gain an understanding of the ideas and
expectations of housing issues, and general development regulations in the City. We will summarize the results of the interviews in a memorandum.
Task 8.4: Modernizing the
Development Code Seminar
The Consultant will present a half-day seminar for the City Council, Planning Commission, and City staff on modernizing the Development Code. We will base this seminar on the UC Davis Extension course taught by one of our team members, Brent Gibbons. The seminar will address topics related to updating the Development Code, particularly focusing on how zoning and subdivisions shape the appearance and
function of all land uses in a community. The practice of how communities use zoning regulations to achieve development goals continues to evolve, and many cities and counties look to code updates to achieve their development objectives. We will discuss how to transform the City’s Development Code into a more understandable, streamlined, legally defensible, and effective planning implementation tool. Discussion topics would include the following:
• Methods for making the zoning ordinance consistent
with general plan policies and standards
• State-of-the-art zoning ordinance structure, format/style, and graphic design for creating easy-to-use documents
Mintier Harnish | Proposal for Services
37 • Zoning districts: How many, what types, when to use overlays and combining designations
• Development standards: Type, specification, and
performance approaches, graphic support and
representation
• Design guidelines and objective standards, form-based ordinances, and hybrid ordinances
• Content-neutral sign regulations, nonconforming uses, and other controversial regulatory issues
• Steps to faster, effective, and thorough development
permit review procedures
Task 8.5: Draft Development
Code Format and Outline
The Consultant will prepare a draft annotated Development Code outline/table of contents, style sheet, list of common terms to use and not to use, and sample chapter format
to illustrate the recommended format and style of the
Development Code, which we will design to improve
document organization and readability, resulting in a truly “user friendly” updated document.
Task 8.6: Matrix of Development
Code and Map Changes
Based on direction from staff at the kick-off meeting, the Consultants will prepare a Development Code Matrix to
confirm the changes to be made as a part of the Development Code Update. This Matrix will serve as the master checklist of Development Code changes for the remainder of the project.
Task 8.7: Zoning District Provisions
The Consultants will draft the chapters of the updated
Development Code containing regulations applicable to
specific residential, commercial, mixed use, and miscellaneous/ combining zoning districts, and any new districts. To
ensure consistency with the updated General Plan land use designations and proper implementation of General Plan
policies, the Consultants will review the land use designations as a part of this task. At a minimum, these provisions will address the following topics:
• A description of each zoning district, including a
General Plan driven “purpose” statement and an overview of the land uses allowed within each district.
• A land use classification system that clearly identifies uses allowed in each zoning district with an emphasis
on allowing as many by-right uses as is reasonably
appropriate. The classification system organized in tables will employ up-to-date terminology and an appropriate
combination of specific and generic land use types.
• Development standards for each zoning district (e.g., building envelope standards, height limitations, setback requirements, floor area and site coverage requirements) organized in tables and graphically illustrated.
The Consultants will submit the Administrative Draft Zoning District provisions to City staff for review. We will facilitate a series of meetings or conference calls to review and discuss staff comments on discuss revisions and direction on the Zoning District provisions. Following these discussions, we will prepare the Preliminary Review Draft Zoning District provisions.
Task 8.8: Planning Commission Study Session
The Consultants will facilitate a study session with the Planning Commission on the Zoning District Provisions.
Following the study session, the Consultants will prepare a Preliminary Draft Development Code.
Task 8.9: Administrative Provisions
The Consultants will draft the chapters of the Development Code containing administration and development application filing and processing procedures. At a minimum, these
chapters will address the following:
• Purpose and adoption of the Development Code,
applicability, responsibility and administrative authority, interpretation procedures, and provisions addressing
applications deemed complete but not yet decided, that
may be affected by adoption of, and future amendments
to, the Development Code.
• Definition of the roles of each project review authority, including the Community Development Director, the
Planning Commission, the City Council, and all other
applicable entities.
• Procedures for discretionary permits, conditional
and administrative use permits, design review, home
occupations, planned development review, reasonable
accommodations, site plan review, temporary uses,
transportation demand management plans, variances
and minor variances, and other project review
procedures, appeals, public hearings, nonconforming use and structure provisions, and amendments, development
agreements, and specific plans.
• Enforcement provisions, including, but not limited to, legal remedies, procedural requirements, cost recovery
related to enforcement actions, and property owner/
violator rights and appeal procedures.
• Definitions of technical terms and phrases, including abbreviations, and land uses.
The Consultants will submit the Administrative Draft
Administrative provisions to City staff for review. We will facilitate a series of meetings or conference calls to review and discuss staff comments on discuss revisions and direction on the Administrative provisions. Following these discussions, we will prepare the Preliminary Review Draft Administrative provisions.
City of Big Bear Lake | General Plan and Municipal Code Updates 38 Task 8.10: Planning Commission
Study Session
The Consultants will facilitate a study session with the Planning Commission on the Administrative Provisions.
Following the study sessions, the Consultants will prepare a Preliminary Draft Development Code.
Task 8.11: General Development
and Specific Use Standards
The Consultants will draft the chapters of the Development Code containing regulations that apply in multiple zoning districts and overlay/combining districts, and regulations for specific land uses. At a minimum, these chapters will address the following topics:
• General site planning and development standards
that could apply to a variety of land uses regardless
of the applicable zoning district. Additionally, these
standards will address, as appropriate, site access
requirements; fences, hedges, walls, and screening; noise regulations; outdoor lighting standards; performance
standards; Crime Prevention Through Environmental
Design; solid waste and recyclable storage standards; and undergrounding of utilities.
• Affordable housing requirements, including
supportive, transitional, and employee housing;
density bonus provisions; single room occupancy (SRO)
provisions, standards for large residential care facilities, and related incentives.
• Landscaping standards, including water efficient
standards, specific requirements for preliminary and final landscape plan submittal and review, tree preservation
and protection.
• Off-street parking, loading, and bicycle standards,
including contemporary parking and loading area
numbers, space, and design requirements; pedestrian
circulation requirements; blended parking requirements; and bicycle and motorcycle parking.
• Sign regulations. The Consultants will review and
evaluate the current sign provisions and recommend
revisions in consultation with City staff.
• Standards for specific land uses. The Consultants will address standards for specific land uses as deemed
appropriate by the City, including, among other
topics, accessory dwelling units; accessory retail uses; adult entertainment businesses; alcohol-related uses
(e.g., liquor sales, breweries, taprooms, wineries);
childcare facilities; cottage food; emergency shelters, entertainment and recreation uses; green buildings;
historic preservation; home occupations; interim uses
in transition areas; massage therapy; mobile food
vendors; mobile homes; multi-family housing; outdoor
merchandise display and activities; outdoor and personal storage facilities; recycling facilities; residential accessory uses and structures; residential vacation rentals; smallscale alternative energy facilities; temporary uses; vehicle-oriented uses; and wireless telecommunications. • Environmental performance-based standards as
determined by City staff to be appropriate.
The Consultants will submit the Administrative Draft General Development and Specific Use Standards provisions to City staff for review. We will facilitate a series of meetings or conference calls to review and discuss staff comments on discuss revisions and direction on the General Development and Specific Use Standards provisions. Following these
discussions, we will prepare the Preliminary Review Draft General Development and Specific Use Standards provisions.
Task 8.12: Planning Commission
Study Session
The Consultants will facilitate a study session with the Planning Commission on the General Development and
Specific Use Standards. Following the study sessions, the Consultants will prepare a Preliminary Draft Development Code.
Task 8.13: Subdivision Ordinance
The Consultants will draft the chapters of the new
Development Code that include incorporating an updated
and new Subdivision Ordinance. At a minimum, the Ordinance will address all changes consistent with the most updated version of the Subdivision Map Act. We will submit the
Administrative Draft of the Subdivision Ordinance to City staff for review. City staff will provide their comments in a single set of consolidated comments in Microsoft’s “track changes.” The Consultants will then facilitate a series of meetings or calls with City staff to discuss revisions and direction on the Administrative Draft of the Subdivision Ordinance. Following these discussions, we will prepare the Preliminary Draft of the Subdivision.
Task 8.14: Preliminary Draft
Development Code
The Consultants will revise the Administrative Draft
Development Code sections based on City staff direction and prepare the remaining parts of the Preliminary Draft Development Code, including a detailed table of contents, graphics, and illustrations. We will incorporate graphics throughout the Code wherever they may assist users in
visualizing the meaning and applicability of development standards.
Mintier Harnish | Proposal for Services
39 Task 8.15: Public Review Draft
Development Code
Based on direction from City staff, the Consultants will prepare a Public Review Draft Development Code, which we will
provide to the City for Public Review.
Task 8.16: Updated Zoning Map
The Consultants will work with City staff to prepare an Administrative Draft City Zoning Map. Following City staff review, we will prepare a Public Review Draft Zoning Map.
Task 8.17: Planning Commission Hearing
The Consultants will attend two public hearings with
the Planning Commission to consider adoption of the
Development Code. If desired by the City, the Consultants will attend additional meetings on a time-and-materials basis.
Task 8.18: City Council Hearing
The Consultants will attend and assist City staff with one public hearing with the City Council to consider adoption of the Zoning Code. If desired by the City, the Consultants will attend additional meetings on a time-and-materials basis.
Zoning Map Adoption
Adoption of an updated citywide Development Code
requires general notice and public hearing similar to
any other citywide action, such as the adoption of
the General Plan. The Zoning Map, however, is a very
different consideration. Any zoning change effecting
a specific parcel requires notice to the parcel owner
and owners of parcels within 500 feet. Changing
the zoning on a single parcel can occasionally be
controversial and attract a lot of public interest.
Given the extent of possible zoning changes
resulting from an updated General Plan with new
land use designations and an updated Development
Code with new or revised zoning districts, adoption
of the Zoning Map is likely to affect hundreds, if not
thousands of parcels. While we have included task
and budget for Zoning Map preparation, we have
not included scope and budget for overseeing the
Zoning Map adoption. We will discuss the options for
this effort as a part of the Kick-off meeting and work
program refinement.
Development Code and Map
CEQA Compliance
The Consultant will collaborate with City staff and
the City Attorney regarding the best approach
to CEQA compliance for the adoption of the
Development Code and Map. Ideally the General
Plan Program EIR will be scoped to assess the
Development Code and Map. However, if the
Development Code schedule trails the General
Plan schedule significantly, timing of the adoption
process may be problematic. We will discuss this
issue at the Kick-off meeting and at the beginning of
the Development Code Update process.
City of Big Bear Lake | General Plan and Municipal Code Updates 40 Project Schedule
2025 2026 2027 2028 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul AugSepOctNovDec
Phase 1: Initiate
Project Initiation
Phase 2: Evaluate
Existing Conditions
Phase 3: Envision
Vision and Guiding
Principles
Phase 4: Plan
General Plan Update
Phase 5: 7th Cycle
Housing Element*
Phase 6: Mitigate
Program EIR
Phase 7: Embark
Hearings and
Adoption
Phase 8: Implement
Zoning Code Update
*Estimated based on anticipated release of the City’s 7th Cycle RHNA allocation in late 2027/early 2028. The adoption deadline is currently estimated to be October 15, 2029.
Mintier Harnish | Proposal for Services
41 E. References
Mintier Harnish Project Examples and References
Mintier Harnish and our subconsultants bring a wealth of experience across disciplines. The following projects and references are examples of recently completed or current projects we feel are most relevant to the proposed Big Bear Lake General Plan Update. All projects noted below include a multi-disciplinary team and are multi-faceted, with most including robust engagement programs and General Plan implementation.
Mintier Harnish assisted the City of San Ramon with General Plan, Housing Element, Climate Action Plan, and technical Zoning Code updates. The General Plan focused on technical updates to reflect changes in State law since the City adopted the 2035 General Plan. We also successfully prepared and adopted the City’s 6th Cycle Housing Element. The technical Zoning Code update focused on the preparation of new mixed-use zones in the City’s core meant to implement changes in both the 2040 General Plan and Housing Element.
In addition, our team prepared a comprehensive set of Objective Design and Development Standards meant to stimulate and streamline housing production and project review.
City of San Ramon | General Plan, Housing Element, Climate Action Plan, and Technical Zoning Code Update
Project Duration April 2021 to October 2023 |General Plan and Housing Element September 2023 to November 2024 | Multi-family Objective Design and Development Standards and Technical Zoning Update
December 2024 to July 2025 | Climate Action Plan
Project Budget $1,484,915
Project Reference Cindy Yee, AICP | Senior Planner
925.973.2562
[email protected]
City of Big Bear Lake | General Plan and Municipal Code Updates 42 Mintier Harnish led the preparation of the City of Lodi’s 6th Cycle Housing Element Update and a Disadvantage Unincorporated Communities (DUCs) Analysis per Senate Bill 244, as well as updating the City’s Safety Element and Conservation Element and drafting a new Environmental Justice Element. As the City’s first Environmental Justice Element, the preparation included a robust background analysis of several environmental justice topics to identify key health and environmental justice concerns and communities of focus within Lodi using data gathered from CalEnviroScreen 4.0, EJ SCREEN, and the U.S. Census. To ensure broad and diverse participation, a wide range of outreach tools, including multilingual materials, workshops, surveys, pop-up events, and meetings with local CBOs. Special attention was given to engaging historically underrepresented communities.
City of Lodi | 6th Cycle Housing Element and Targeted General Plan Update Project Duration October 2022 to Present
Project Budget $458,334
Project Reference Cynthia Marsh | Deputy Director of
Community Development
209.269.4412
[email protected] 2024 Recipient of the 2024 Public Outreach Award of Merit from the American Planning Association Sacramento Valley Section.
Mintier Harnish led the effort to prepare the 6th Cycle Housing Element and General Plan Update for the City of Visalia, including a new Environmental Justice Element. The updated Housing Element responds to new State laws, addresses housing needs of current and future Visalia residents, and promotes fair housing options for all. Key aspects of this Update included the addition of a new Affirmatively Furthering Fair Housing (AFFH) chapter, updating the Sites Inventory based on development activity, and updating goals, policies, and programs to respond to changing housing needs.
The new Environmental Justice (EJ) Element identifies environmental justice communities and commits the City to incorporating policies focused on pollution reduction from pesticides and traffic emissions, encouraging community design that promotes physical activity, and promoting equitable community engagement in all future planning efforts.
City of Visalia | Environmental Justice Element, Housing Element, and Safety Element Update Project Duration September 2022 to June 2024
Project Budget $394,747
Project Reference Paul Bernal | Director of Planning and Community Preservation
559.713.4025
[email protected] 2025
Recipient of the 2025 Communications Initiative and
Outreach Award of Merit from the Central California
Section of the American Planning Association.
Mintier Harnish | Proposal for Services
43 Mintier Harnish led a multi-disciplinary consulting team to prepare the Town of Windsor General Plan. The Update focused on engaging the community, revitalizing infill areas, implementing a vision for the Civic Center, and managing projected growth within the Urban Growth Boundary (UGB). Key issues included: balancing increased tourism with the family-oriented community character; accommodating much-needed new housing; and introducing nodes of mixed-use development along the Old Redwood Highway Corridor. The General Plan and PEIR were adopted in April 2018. Prior to preparing the General Plan, Mintier Harnish prepared the Town of Windsor 5th cycle Housing Element.
In 2024, the Town’s technical Zoning Code update was adopted; this updated focused on housing increases and incentivizing housing production. Mintier Harnish assisted with the research and development of objective multifamily residential design and development standards that will streamline multi-family housing and production in the Town, as well as new standards and permit processing provisions to incentivize missing middle housing production.
Town of Windsor | General Plan, Housing Element, Objective Design Standards, and Zoning Code Update
Project Duration April 2014 to January 2019 |General Plan Update May 2020 to December 2024 | Zoning Code Update
Project Budget $1,190,800
Project Reference Kimberly Jordan | Planner III
707.838.7349
[email protected]
Mintier Harnish began the Los Gatos General Plan Update in August 2018. The updated General Plan was successfully adopted by City Council in June 2022. The project included the development of a robust background report, issues and opportunities summary, vision and guiding principles, alternatives analysis and report, policy document (which includes goals, policies, and implementation programs). Public outreach activities included regular newsletter releases, the use of project branding through developing a logo and style, over 35 regular GPAC meetings, joint study sessions with Town leadership, community workshops, and pop-up booths at community events and festivals.
Unique aspects of this update included: creating a multi-modal community; addressing wildfire safety; accommodating 6th cycle RHNA projections while preserving the unique, retaining small-town character and feel; and introducing nodes of mixed-use development throughout eight defined Community Place Districts. Mintier Harnish partnered with enCodePlus to provide the Town with a web-based General Plan on the enCodePlus platform. The Town is working with enCodePlus staff on the web-based General Plan, which has an expected completion date of September 2022.
Town of Los Gatos | General Plan Update and EIR
Project Duration 2018 to 2022
Project Budget $1,175,000
Project Reference Jennifer Armer | Former Planning
Manager of Los Gatos
650.329.2191
[email protected]
City of Big Bear Lake | General Plan and Municipal Code Updates 44 Subconsultant Project Experience
Rincon Consultants, Inc.
City of Rolling Hills
Safety Element Update
Rincon assisted the City of Rolling Hills and CAL FIRE to update the City’s Safety Element. As part of the Safety Element Update process, Rincon developed an existing conditions report and a Climate Change Vulnerability Assessment, which provides an overview of climate hazards and risks specific to Rolling Hills, and climate adaptation policies and programs. Rincon worked closely with CAL FIRE staff to address recent wildfire legislation intended to reduce wildfire risk by improving emergency evacuation access in communities with Very High Fire Hazard Severity Zones. Rincon identified departments, agencies, individuals, and small groups of interest-based stakeholders with local knowledge of the community to obtain targeted feedback related to existing conditions, specific concerns and issues, and policy recommendations.
The severe acute respiratory syndrome coronavirus 2 (SARSCoV-2) and spread of the associated coronavirus disease (COVID-19) hit in the beginning of the Safety Element Update.
This further amplified the importance of acting to protect those who are most vulnerable. The team was able to continue moving the project forward and also developed a new Disease Prevention section to include in the Safety Element. This new section allowed staff to reflect on lessons learned and how to expedite recovery and prepare the community for future risks.
Contract Agency: City of Rolling Hills
Project Duration: 2020 to 2022
Project Budget: $63,190
Agency Contact:
Kim Zuppiger, Planning and Community Services Director
310.377.1521
[email protected]
Ventura Regional Fire Safe Council
Community Wildfire Protection Plan
Rincon assisted Ventura Regional Fire Safe Council with the preparation of a countywide Community Wildfire Protection Plan (CWPP) as well as the Bell Canyon CWPP and Fillmore CWPP. Rincon will continue to help the Ventura Regional Fire Safe Council develop additional CWPP for communities and organizations in the county such as Santa Paula, Piru, Ventura Land Trust, and the Rancho Ventura Conservation Trust. Significant outreach to partner agencies, local, State, and Federal officials, area NGOs, land management groups, and other interested stakeholders will continue to play a key role in the development of the CWPPs. Rincon will work within existing structural ignition treatment programs such as the Resident Grant Program Pilot, the VRFSC Home Hardening
Resiliency Program, and Structural Hardening Assessments through the Ventura County Resource Conservation District to find opportunities to expand the effectiveness of these programs and reach more of the community. Rincon has also included social vulnerability mapping to find opportunities to broaden environmental justice and equality within Ventura County in relation to program access for the whole of the citizenry.
• Contract Agency: Regional Fire Safe Council
• Project Duration: 2020 to 2022
• Agency Contact:
Stephen Watson, Executive Director Ventura
805.746.3367
[email protected]
City of Burbank
Safety Element Update
Burbank’s Safety Element Update occurred concurrently with the Housing Element Update and therefore, also incorporated Environmental Justice. As part of a community survey for this project, Rincon developed an Environmental Justice questionnaire utilizing mapping and asking questions to determine the community’s environmental justice priorities.
These priorities were addressed through policy development and were incorporated into the Safety Element Update.
Rincon staff assisted the City in working closely with the City’s Fire Department to develop customized wildfire policies that showcase all the work the Fire Department is already conducting and their goals for the future. The Burbank Safety Element was adopted by City Council and approved by the Board of Forestry in September 2022.
Contract Agency: City of Burbank
Project Duration: 2020 to 2022
Agency Contact:
Lisa Frank, Senior Planner
818.238.5250
[email protected]
City of Calabasas
2030 General Plan, Development
Code Update, and EIR
Rincon is currently assisting the City of Calabasas with preparing updates to their Land Use, Safety and Circulation Elements of the General Plan in compliance with new State laws as part of the 6th Cycle Housing Element Update. The Safety Element Update will address requirements pertaining to climate change, wildfire risk, and evacuation routes including SB 99, SB 379, AB 2140, and AB 3065, and OPR’s Mintier Harnish | Proposal for Services
45 Fire Hazard Planning Technical Advisory Update (Draft).
Calabasas is located entirely within a very high fire hazard severity zone, has over 15 residential neighborhoods with less than two emergency evacuation routes, and numerous residential communities with gated secondary access.
Policies and implementation programs are being developed in consultation with Los Angeles County Fire Department, Los Angeles County Office of Emergency Management, Los
Angeles County Sherriff Department, CAL FIRE, and the City of Calabasas Transportation department.
As part of the Safety Element Update, Fehr and Peers is conducting an evacuation analysis that identifies four
emergency scenarios to identify routes with capacity,
safety or viability limitations in accordance with AB 747 requirements. Rincon has prepared a map that identifies residential development that do not have at least two
emergency evacuation routes in accordance with SB 99
requirements and recommended policies to address the
lack of evacuation routes in these areas. TSS Consultants prepared a wildfire assessment based on fire hazard severity zone mapping for Calabasas, aerial imagery, topographic mapping, data collection, and site visits. TSS examined an 18,577-acre Regional Planning Area surrounding the city to examine wildfire risk to Calabasas from regional conditions as they relate to fire behavior. The examination was completed using satellite imagery and included an evaluation of slope wind speed and direction and vegetation types. The Safety Element Update will include a robust suite of wildfire hazard policies that address emergency evacuation and fire hazard risk based on findings associated with Fehr and Peers and TSS Consultants technical analyses.
In addition to the Safety Element Update, Rincon has prepared updates to the Land Use Element to maintain consistency with the newly updated Housing Element. In collaboration with Fehr and Peers, Rincon also prepared an update to the Circulation Element to meet new State laws regarding VMT.
Rincon also prepared an EIR evaluating the potential impacts associated with the updated Housing Element, and updates to the Safety, Circulation and Land Use Elements.
Contract Agency: City of Calabasas
Project Duration: 2020 to Present
Agency Contact:
Tom Bartlett, AICP, City Planner
818.878.4225
[email protected]
DKS Associates
City of Hercules
General Plan Circulation Element
DKS assisted the City of Hercules in updating the Circulation Element of their General Plan, previously updated in 1998 by DKS. The update includes an improved focus on a multimodal transportation network and complete streets concepts and improvements and included the following elements:
• Develop a program for outreach that helped to identify the needs and concerns of stakeholders, decisionmakers, and the public. • Evaluation of the existing circulation system and
projected development to evaluate and prioritize
potential improvements.
• Creation of a circulation model for Hercules based on the existing CCTA traffic model to evaluate various
transportation improvement alternatives.
• Update of the goals and policies included in the existing Circulation Element to reflect current priorities.
• Assist in the adoption of the Circulation Element and provide the City with guidance on fee programs, grant
programs, and other existing or emerging sources that
could be tapped to help fund improvements identified in the Circulation Element.
Contract Agency: City of Hercules
Project Duration: 2016 to 2017
Project Budget: $177,290
Agency Project Manager:
Holly Smith
Planning Director
510.799.8247
[email protected]
City of Dixon
General Plan Update and EIR
DKS was contracted to prepare the Transportation and
Circulation Element Update for Dixon’s General Plan and perform analysis in support of the EIR. DKS will be providing transportation modeling and engineering services, including the assessment of transportation impacts of a baseline future land use and up to two alternatives for the General Plan and EIR. DKS will also recommend improvements that will be
required to mitigate potential impacts determined in the analysis.
Contract Agency: City of Dixon
Project Duration: 2014-2020
Agency Project Manager:
Joe Leach, PE
City Engineer/Public Works Director
707.678.7031
[email protected]
City of Big Bear Lake | General Plan and Municipal Code Updates 46 City of Santa Maria
VMT Threshold Study
DKS developed a VMT Threshold Study for the City Santa
Maria. In coordination with the City, DKS established the modeling methodology, project screening criteria, VMT
thresholds, and potential VMT mitigation measures pursuant to Senate Bill (SB) 743 and consistent with guidance provided by the Office of Planning and Research for the implementation of SB 743. The methodology entailed first checking the
accuracy of the SBCAG regional travel model home-basedwork trip VMT and average trip length output using LEHD journey to work data. Once confirmed, the SBCAG model was used to develop the VMT Thresholds. Screening maps were developed identifying areas of the City that are “low” or “high” VMT areas for given types of land uses. This study also entailed the development a CEQA VMT Sketch Planning Tool to assist City staff in implementation/CEQA determinations.
• Contract Agency: City of Santa Maria
• Project Duration: June 2020 to November 2020
• Project Budget: $72,000
• Agency Project Manager:
Dana Eady, Principal Planner
805.925.0951
[email protected]
UrbanGreen
Making Mixed Use Work,
Urban Land Institute
With increasing emphasis on mixed-use development as a tool for sustainable communities, increased livability and more vital neighborhoods, ULI restructured their professional education series from single use assets to provide practical experience and real-world lessons in mixed use development. Based
on Jim Heid’s decade long experience as an instructor for numerous professional development programs provided by
ULI, the organization asked him to take the lead in creating a new series targeted toward mixed-use development. The new program, held throughout the US and abroad, focused on the challenges and solutions for achieving successful mixed-use development at a variety of scales and settings.
Jim’s industry knowledge, national network and ability to explain complex concepts has made the series an industry success. The program and its unique format created a
valuable forum to highlight the importance and pitfalls of this important development typology. Additionally, the challenge of this subject matter attracted a large cross section of senior development executives and public sector staff, all in pursuit of wanting to make mixed use work in their communities. • Contract Agency: Urban Land Institute
• Agency Project Manager:
Ed McMahon, Chair on Sustainable Development and
Environmental Policy
202.624.7004
[email protected]
City of Healdsburg: ‘Housing Our
Community’ and Housing Action Plan
Facing an affordable and workforce housing shortage, the City of Healdsburg needed to make difficult policy changes that required voter approved policy revision of the decade old Growth Management Ordinance (GMO). UrbanGreen
developed an education series, including workshops,
communication tools and tabletop games that would help the relatively sophisticated community grasp both the issues while generating potential solutions. Based on the success of the educational series, UrbanGreen was retained for an additional year, to take lessons learned from the public series through a nine-member council-appointed Citizens Housing Committee tasked with drafting the GMO revision ballot measure and constructing the core components of the City’s first Housing Action Plan (HAP).
UrbanGreen’s understanding of housing development
provided the City with a professional education series that helped create a deeper understanding of the challenges the city faced and craft a succinct, but comprehensive Housing Action Plan.
Contract Agency: City of Healdsburg
Agency Project Manager:
Barbara Nelson, Former Planning Director for City of
Healdsburg
831.238.1057
[email protected]
47 Mintier Harnish | Proposal for Services
F. Fees
Proposal Cost Estimate (1)(2)
Mintier Harnish
Phases,
Tasks Description
HARNISH Project DirectorB. GIBBONS Project ManagerM. GIBBONSAssistant PMLESTERHousing LeadZANCHETTA, WOOSLEYPlannerSupport/AdministrativeSubtotal HoursSubtotal CostsKIMIKO/SHAKRA Principal IACOSTA/MAHONEY Senior Professional IIProfessional IIIProfessional IProduction SpecialistTechnical EditorGIS/CAD SpecialistClerical/AdminSubtotal HoursSubtotal CostsDAMKOWITCH PrincipalFLINT Outreach SpecialistPILACHOWSKI Senior Engineer/PlannerVILLADO Engineer/PlannerREYUS Engineer/PlannerWOLFF Engineer/PlannerSUBTOTAL HOURSSUBTOTAL COSTSHEID Principal SUBTOTAL HOURSSUBTOTAL COSTSTOTAL COSTS PART 1: GENERAL PLAN BUDGET
Phase 1 INITIATE
Task 1.1 Request for Information (RFI) 2 2 6 10 $2,080 0 $0 0 $0 0 $0 $2,080 Task 1.2 Project Kick-off Meeting and City Tour 14 14 16 44 $11,440 14 14 $3,696 16 16 32 $10,080 6 6 $1,500 $26,716 Task 1.3 Community Engagement Program 60 40 80 180 $39,400 0 $0 40 40 $12,200 0 $0 $51,600 Task 1.4 Project Branding, Logo, and Publicity 4 10 10 40 64 $11,140 0 $0 8 8 $2,440 0 $0 $13,580 Task 1.5 Newsletter #1: General Plan and Zoning Code Update Overview 2 2 4 8 16 $3,500 0 $0 0 $0 0 $0 $3,500 Task 1.6 All-hands Kick-off Study Session 4 6 6 16 $4,110 0 $0 6 6 12 $3,780 0 $0 $7,890 Subtotal 20 88 78 0 104 40 330 $71,670 0 14 0 0 0 0 0 0 14 $3,696 22 70 0 0 0 0 92 $28,500 6 6 $1,500 $105,366 Phase 2 RESEARCH
Task 2.1 Existing Data Collection and Compilation 2 6 8 16 $3,350 0 $0 0 $0 0 $0 $3,350 Task 2.2 Assemble GIS Data and Prepare Base Map 2 8 10 20 $4,170 0 $0 0 $0 0 $0 $4,170 Task 2.3 General Plan Audit 4 2 32 38 $6,290 0 $0 0 $0 0 $0 $6,290 Task 2.4 GPAC Meeting #1: Organization and Issues Identification 16 16 32 $7,760 0 $0 0 $0 0 $0 $7,760 Task 2.5 Existing Conditions Evaluation 4 8 10 22 $4,690 0 $0 0 $0 0 $0 $4,690 Task 2.6 Existing Conditions and Trends Workbook 12 12 80 12 120 236 $49,620 12 24 80 4 6 126 $27,960 12 24 40 40 8 124 $25,540 0 $0 $103,120 Task 2.7 Climate Change Vulnerability Assessment 4 6 2 12 $3,210 8 60 72 60 20 68 288 $56,520 0 $0 0 $0 $59,730 Task 2.8 GPAC Meeting #2: Review of Existing Conditions and Trends and Analyses 16 16 32 $7,760 0 $0 0 $0 0 $0 $7,760 Task 2.9 Newsletter #2: Existing Conditions and Trends 2 2 4 8 16 $3,500 0 $0 0 $0 0 $0 $3,500 Task 2.10 Community Workshop #1: Existing Conditions 16 20 40 76 $16,060 0 $0 20 20 $6,100 0 $0 $22,160 Task 2.11 City Council and Planning Commission Joint Study Session #1 16 16 32 $7,760 0 $0 0 $0 0 $0 $7,760 Subtotal 18 96 178 12 196 32 532 $114,170 20 84 152 60 0 24 74 0 414 $84,480 12 20 24 40 40 8 144 $31,640 0 0 $0 $230,290 Phase 3 ENVISION
Task 3.1 Planning and Design Charrette 36 40 40 116 $25,760 0 $0 36 36 $10,980 90 90 $22,500 $59,240 Task 3.2 Charrette Summary 6 6 12 24 48 $10,500 0 $0 6 6 $1,830 12 12 $3,000 $15,330 Task 3.3 GPAC Meetings #3 and #4: Policy Options and Preferred Land Use Alternative 24 24 48 $11,640 0 $0 0 $0 0 $0 $11,640 Task 3.4 Planning Commission Study Session #1: Policy Options and Preferred Land Use Alternative 12 16 28 $6,720 0 $0 0 $0 0 $0 $6,720 Task 3.5 City Council Study Session #1: Policy Options and Preferred Land Use Alternative 12 16 28 $6,720 0 $0 0 $0 0 $0 $6,720 Task 3.6 Policy Direction and Preferred Land Use Alternative 4 8 12 20 44 $9,680 0 $0 0 $0 0 $0 $9,680 Subtotal 10 98 120 0 84 0 312 $71,020 0 0 0 0 0 0 0 0 0 $0 0 42 0 0 0 0 42 $12,810 102 102 $25,500 $109,330 Phase 4 PLAN
Task 4.1 General Plan Design, Format, and Organization Options 2 8 24 34 $6,760 0 $0 0 $0 0 $0 $6,760 Task 4.2 Administrative Review Draft General Plan 36 80 100 20 120 356 $80,800 0 $0 10 24 28 8 24 94 $20,870 0 $0 $101,670 Task 4.3 SB 747 Analysis 2 8 12 22 $5,380 0 $0 12 28 60 100 $21,820 0 $0 $27,200 Task 4.4 Preliminary Public Review Draft General Plan 8 16 24 60 108 $23,060 0 $0 6 8 10 8 10 42 $9,240 0 $0 $32,300 Task 4.5 GPAC Meetings #5 - #12: Preliminary Public Review Draft General Plan 96 80 176 $42,960 0 $0 0 $0 0 $0 $42,960 Task 4.6 Planning Commission Study Sessions #2 and #3 24 24 48 $11,640 0 $0 0 $0 0 $0 $11,640 Task 4.7 City Council Study Sessions #2 and #3 24 24 $6,240 0 $0 16 16 $5,200 0 $0 $11,440 Task 4.8 Public Review Draft General Plan 4 8 12 24 48 $10,420 0 $0 2 6 8 16 $3,640 0 $0 $14,060 Task 4.9 Coordination with CAL FIRE 2 4 6 $1,420 8 16 20 4 2 50 $11,756 0 $0 0 $0 $13,176 Task 4.10 Wildfire Grant Assistance 2 2 $520 12 32 80 124 $28,504 0 $0 0 $0 $29,024 Task 4.11 Newsletter #3: Public Review Draft General Plan 2 2 4 8 16 $3,500 0 $0 0 $0 0 $0 $3,500 Task 4.12 Community Workshop #2: Public Review Draft General Plan 16 24 40 80 $16,960 0 $0 20 20 $6,100 0 $0 $23,060 Task 4.13 General Plan Consultation and Referrals 4 6 10 $2,760 0 $0 0 $0 0 $0 $2,760 Subtotal 56 286 292 20 276 0 930 $212,420 20 48 100 0 0 4 2 0 174 $40,260 46 20 66 106 16 34 288 $66,870 0 0 $0 $319,550 Phase 5 7TH CYCLE HOUSING ELEMENT
Task 5.1 Community Engagement Strategy 2 4 6 $1,350 0 $0 0 $0 0 $0 $1,350 Task 5.2 Digital Newsletter #4: Housing Element Update Overview 2 4 8 14 $2,830 0 $0 0 $0 0 $0 $2,830 Task 5.3 Virtual Community Workshop #1: Housing Concerns and Needs 2 16 16 34 $7,010 0 $0 0 $0 0 $0 $7,010 Task 5.4 Stakeholder Interviews 16 24 40 $8,040 0 $0 0 $0 0 $0 $8,040 Task 5.5 Review and Evaluate Current Housing Element 4 6 10 $2,010 0 $0 0 $0 0 $0 $2,010 Task 5.6 Existing Housing Needs Assessment 2 40 80 122 $24,250 0 $0 0 $0 0 $0 $24,250 Task 5.7 Housing Constraints 2 10 30 42 $8,250 0 $0 0 $0 0 $0 $8,250 Task 5.8 Housing Resources and Opportunities 2 40 40 82 $16,850 0 $0 0 $0 0 $0 $16,850 Task 5.9 Virtual Community Workshop #2: Sites and Fair Housing 2 16 16 34 $7,010 0 $0 0 $0 0 $0 $7,010 Task 5.10 Administrative Review Draft Housing Element 2 30 40 72 $14,600 0 $0 0 $0 0 $0 $14,600 Task 5.11 Public Review Draft Housing Element 2 50 40 92 $19,100 0 $0 0 $0 0 $0 $19,100 Task 5.12 Digital Newsletter #5: Public Review Draft Housing Element 2 4 8 14 $2,830 0 $0 0 $0 0 $0 $2,830 Task 5.13 Joint Planning Commission/City Council Study Session 16 16 $3,600 0 $0 0 $0 0 $0 $3,600 Task 5.14 HCD Review Draft Housing Element, HCD Checklists, and Transmittal to HCD 30 20 50 $10,450 0 $0 0 $0 0 $0 $10,450 Task 5.15 Meeting with HCD (90-day review) 2 2 $450 0 $0 0 $0 0 $0 $450 Task 5.16 Response to HCD Comments (90-day review) 40 40 $9,000 0 $0 0 $0 0 $0 $9,000 Task 5.17 Transmittal to HCD for 60-day Review 1 1 $225 0 $0 0 $0 0 $0 $225 Task 5.18 Meeting with HCD (60-day review) 2 2 $450 0 $0 0 $0 0 $0 $450 Task 5.19 Response to HCD Comments (60-day review) 24 24 $5,400 0 $0 0 $0 0 $0 $5,400 Task 5.20 Meeting with HCD (60-day review) 4 4 $900
Task 5.21 Public Hearing Draft Housing Element 2 8 10 $2,250 0 $0 0 $0 0 $0 $2,250 Task 5.22 Public Hearings and Adoption 20 20 $4,500 0 $0 0 $0 0 $0 $4,500 Task 5.23 Adopted Housing Element and Transmittal to HCD 4 4 $900 0 $0 0 $0 0 $0 $900 Task 5.24 Meeting with HCD (2nd 60-day review) 4 4 $900 0 $0 0 $0 0 $0 $900 Task 5.25 Certified Housing Element 6 6 $1,350 0 $0 0 $0 0 $0 $1,350 Subtotal 0 0 22 395 328 0 745 $154,505 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 0 $0 0 0 $0 $153,605 Phase 7 EMBARK
Task 7.1 Planning Commission Hearings (#4 and #5) 24 24 48 $11,640 10 10 $3,180 16 16 $5,200 0 $0 $20,020 Task 7.2 City Council Hearing (#4) 12 12 24 $5,820 10 10 $3,180 16 16 $5,200 0 $0 $14,200 Task 7.3 Final General Plan Documents 4 8 16 28 $5,800 0 $0 0 $0 0 $0 $5,800 Task 7.4 City Council Adoption Hearing (#5) 12 12 $3,120 0 $0 10 10 $3,250 0 $0 $6,370 Subtotal 0 52 44 0 16 0 112 $26,380 20 0 0 0 0 0 0 0 20 $6,360 42 0 0 0 0 0 42 $13,650 0 0 $0 $46,390 PM Project Management
Project Management 40 120 100 120 380 $83,700 20 24 40 84 $17,136 8 8 24 40 $11,400 10 10 $2,500 $114,736 Subtotal 40 120 100 0 0 120 380 $83,700 20 24 0 0 0 0 0 40 84 $17,136 8 8 24 0 0 0 40 $11,400 10 10 $2,500 $114,736 PART 1 TOTAL (EXCLUDES EXPENSES) $521,445 $111,672 $98,000 $29,500 $760,617 PART 2: CEQA ASSESSMENT (EIR)
Phase 6 MITIGATE
Task 6.1 CEQA Kick-off Meeting 2 4 6 $1,640 4 6 6 16 $4,074 0 $0 0 $0 $5,714 Task 6.2 Program EIR Project Description and Notice of Preparation 2 4 6 $1,640 4 16 20 2 12 54 $11,780 0 $0 0 $0 $13,420 Task 6.3 Program EIR Scoping Meeting 4 4 $1,040 12 12 12 36 $9,420 0 $0 0 $0 $10,460 Task 6.4 Administrative Draft Program EIR 8 6 14 $3,960 40 180 360 30 20 630 $141,080 16 4 35 55 $12,385 0 $0 $157,425 Task 6.5 Staff Review/Screen Check Draft Program EIR 4 4 8 $2,240 8 16 20 8 10 62 $13,644 20 42 24 44 8 138 $30,770 0 $0 $46,654 Task 6.6 Draft Program EIR 4 2 6 $1,720 4 8 20 8 40 $8,660 0 $0 0 $0 $10,380 Task 6.7 Draft and Final Response to Comments 4 16 20 $5,360 8 40 16 8 72 $17,568 0 $0 0 $0 $22,928 Task 6.8 Mitigation Monitoring and Reporting Program 4 2 6 $1,720 2 4 60 2 68 $14,176 0 $0 0 $0 $15,896 Task 6.9 Final Program EIR 4 2 6 $1,720 4 20 30 20 74 $15,682 0 $0 0 $0 $17,402 Subtotal 32 44 0 0 0 0 76 $21,040 86 302 544 0 0 78 42 0 1052 $236,084 36 0 46 59 44 8 193 $43,155 0 0 $0 $300,279 PART 2 TOTAL (EXCLUDES EXPENSES) $21,040 $236,084 $43,155 $300,279 PART 3: DEVELOPMENT CODE UPDATE
Phase 8 IMPLEMENT
Task 8.1 Zoning Code Diagnosis Report 2 4 32 24 62 $13,280 0 $0 0 $0 0 $0 $13,280 Task 8.2 Kick-off and Scoping Meeting 4 4 8 $1,940 0 $0 0 $0 0 $0 $1,940 Task 8.3 Stakeholder Interviews 2 2 18 36 58 $11,830 0 $0 0 $0 0 $0 $11,830 Task 8.4 Modernizing the Zoning Code Seminar 14 20 34 $8,140 0 $0 0 $0 0 $0 $8,140 Task 8.5 Draft Zoning Code Format and Outline 2 10 8 20 $4,250 0 $0 0 $0 0 $0 $4,250 Task 8.6 Matrix of Zoning Code and Map Changes 2 2 8 8 20 $4,400 0 $0 0 $0 0 $0 $4,400 Task 8.7 Zoning District Provisions 4 8 80 100 192 $39,780 0 $0 0 $0 0 $0 $39,780 Task 8.8 Planning Commission Study Session 12 16 28 $6,720 0 $0 0 $0 0 $0 $6,720 Task 8.9 Administrative Provisions 4 8 80 40 132 $28,680 0 $0 0 $0 0 $0 $28,680 Task 8.10 Planning Commission Study Session 12 16 28 $6,720 0 $0 0 $0 0 $0 $6,720 Task 8.11 General Development and Specific Use Standards 2 8 80 80 170 $35,480 0 $0 0 $0 0 $0 $35,480 Task 8.12 Planning Commission Study Session 12 16 28 $6,720 0 $0 0 $0 0 $0 $6,720 Task 8.13 Subdivision Regulations 2 2 24 42 70 $14,290 0 $0 0 $0 0 $0 $14,290 Task 8.14 Preliminary Draft Zoning Code 6 18 28 52 $10,790 0 $0 0 $0 0 $0 $10,790 Task 8.15 Public Review Draft Zoning Code 4 14 20 38 $7,890 0 $0 0 $0 0 $0 $7,890 Task 8.16 Updated Zoning Map 2 10 40 52 $10,170 0 $0 0 $0 0 $0 $10,170 Task 8.17 Planning Commission Hearing 16 16 $3,600 0 $0 0 $0 0 $0 $3,600 Task 8.18 City Council Hearing 16 16 $3,600 0 $0 0 $0 0 $0 $3,600 Subtotal 18 102 478 0 426 0 1024 $218,280 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 0 $0 0 0 $0 $218,280 PART 3 TOTAL (EXCLUDES EXPENSES) $218,280 $0 $0 $0 $218,280 PROJECT TOTAL | ALL PARTS (PARTS 1-3)
Total Hours 194 886 1,312 427 1,430 192 4,441 - 166 472 796 60 0 106 118 40 1,758 - 166 160 160 205 100 50 841 - 118 118 - - 2025 Billing Rates $300 $260 $225 $225 $185 $150 - - $318 $264 $203 $160 $124 $152 $160 $111 - - $325 $305 $265 $175 $165 $210 - - $250 - - - Labor Subtotals $58,200 $230,360 $295,200 $96,075 $264,550 $28,800 - $973,185 $52,788 $124,608 $161,588 $9,600 $0 $16,112 $18,880 $4,440 - $388,016 $53,950 $48,800 $42,400 $35,875 $16,500 $10,500 - $208,025 $29,500 - $29,500 $1,597,826 Direct Expenses (e.g., printing, travel) $75,000 $5,000 $17,000 $1,600 $98,600 TOTAL COST $1,048,185 $393,016 $225,025 $31,100 $1,696,426 1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.
While the total costs will not change, the distribution of hours/costs may vary depending on actual execution. 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.
MINTIER HARNISH RINCON CONSULTANTS INC DKS UrbanGreen
City of Big Bear Lake | General Plan and Municipal Code Updates 48 This page is intentionally left blank.
Mintier Harnish | Proposal for Services
49 G. Agreement for
Professional Services
Mintier Harnish has reviewed the Agreement for Professional Services (Exhibit A) to be used for this Project and is willing to execute the agreement, as presented. Mintier Harnish also certifies that the firm is be able to provide the required insurance in the amount, types, and endorsements as required within the Agreement for Professional Services (Exhibit A).
City of Big Bear Lake | General Plan and Municipal Code Updates 50 The City of Lodi’s engagement efforts for the recent Housing and Targeted General Plan Update, led by Mintier Harnish, received the 2023 Public Outreach Award - Award of Merit from the American Planning Association Sacramento Valley Section. The photos here are from the environmental justice booth hosted by Mintier Harnish at the Lodi farmers market in June 2023.
Mintier Harnish | Proposal for Services
51 Appendix A:
Detailed Resumes
We have included our detailed resumes on the following pages.
A
Jim Harnish is the Principal/Owner of Mintier Harnish, a Sacramento-based planning consulting fi rm founded by Jim and Larry Mintier in 1985. Jim has been a planner and project manager since 1970 and an attorney since 1981. Jim has been Planning Director for Galt, Folsom, and South San Francisco, and understands every aspect of city and county planning and zoning. He specializes in project management for general plans, housing elements, specifi c plans, and special planning studies; CEQA compliance and environmental document peer review; zoning and regulatory ordinance preparation; and public outreach and consensus-building.
Jim is currently the Project Advisor on general plan updates for the cities of American Canyon, Bakersfi eld, Livingston, Lompoc, Pleasant Hill, Rohnert Park, San Ramon, Solvang, and the counties of Kern, Siskiyou, and Trinity; zoning code updates for the cities of Santa Clara, South Lake Tahoe, Ukiah, and Windsor and the counties of Fresno, Mariposa, Merced, and Sierra; and 6th cycle housing elements for the cities of Lodi, Lompoc, Pleasant Hill, Shasta Lake, Solvang, St. Helena, and Visalia and the counties of Del Norte and Stanislaus.
Jim’s broad experience, in both the public and private sector, in land use planning, regulatory codes and ordinances, permit processing, environmental analysis, toxics and hazardous materials, wetlands and endangered species, and legal analysis enables him to bring a wealth of experience to every project. Jim has managed the preparation of or conducted critical third party review of numerous EIRs and negative declarations. As Environmental Coordinator for the City of Sacramento, he led the restructuring of the City’s environmental review procedures. He has worked extensively with State and Federal regulatory agencies in creating and negotiating Habitat Conservation Plans, 404 permits, and wetland mitigation plans Jim has extensive experience in supervising large planning staffs and managing interdisciplinary consultant teams on complex planning projects. Jim has managed or prepared general plans for the cities of Alturas, American Canyon, Folsom, Galt, Gilroy, Hayward, Healdsburg, Isleton, Livingston, Millbrae, Pleasant Hill, Rohnert Park, Sacramento, San Ramon, Solvang, South San Francisco, Ukiah, Union City, Wheatland, and Windsor, and the counties of Calaveras, Fresno, Kern, Merced, Modoc, San Benito, San Joaquin, Siskiyou, Trinity, and Ventura. He has managed the preparation of specifi c plans for Southwest Live Oak, the Mountain House New Town in San Joaquin County, and the Gold Rush Ranch in Sutter Creek. He also assisted Genentech with the preparation and approval of its South San Francisco Campus Master Plan and EIR.
Jim has prepared zoning code updates for several jurisdictions, including Kern, Merced, and San Joaquin counties and the cities of Folsom, Gilroy, Santa Clara, Santa Rosa, and South San Francisco. Jim has been principal-in-charge of several regional planning projects in the San Joaquin Valley, including the San Joaquin Valley Blueprint implementation project and Valley Planners Toolkit. He managed the Metro Rural Loop Study for the Fresno Council of Governments and the San Joaquin Valley Greenprint II program. Most recently, he was principal-in-charge for the San Joaquin Valley REAP Housing Production Trends, Impediments, and Best Practices Report.
EDUCATION
Juris Doctor
McGeorge School of Law,
University of the Pacifi c
Bachelor of Arts, History
University of California, Davis
CERTIFICATIONS/
AFFILIATIONS
California State Bar Association
(Bar No. 99326)
American Planning Association
EXPERIENCE
Mintier Harnish
Principal/Owner
City of South San Francisco
Chief Planner
Sugnet & Associates
Vice President
City of Folsom
Community Development Director
City of Sacramento
Environmental Coordinator
Balfrey & Abbott
Attorney
Mintier Harnish & Associates
Partner
Sacramento Area Council of Governments
Planner
County of Sacramento
Planner
PROJECTS
General plans for over 25 cities and
counties throughout California
Environmental impact reports for over
100 general plans and other projects
Zoning and subdivision ordinance
revisions for over 10 cities and counties
[email protected]
JIM HARNISH, JD
PRINCIPAL/OWNER
BRENT GIBBONS, AICP
PRINCIPAL PLANNER
Brent Gibbons, AICP, is a Principal Planner who specializes in comprehensive planning projects including general plans, zoning codes, urban design standards and guidelines, and housing elements, as well as architectural applications, site design, land use planning, public policy, geographic information systems, regulatory code and ordinances, CEQA analysis, and community engagement.
Brent has a holistic view of planning having both worked for local municipalities and long-range planning consultants since 2013. Brent’s approach to planning is multi-faceted and includes a strong focus on community engagement and interaction in the planning process to ensure all voices are heard. He actively works to foster educational opportunities on all his projects to ensure communities, elected offi cials, and local staff have a better understanding of planning practice and how it affects them. Brent is currently one of the leading planners in the State on drafting, updating, and managing zoning codes, and is consistently on the forefront of bringing new and innovative ideas to this practice area.
Brent started his professional career as a Planner I with Madera County and was promoted to Planner II after a year, where he managed projects with greater responsibility. His overall experience at Madera County included the intake of permits, zoning ordinance development, presentations to the Planning Commission, formation of community/area plans, and serving as the lead on solar facility and wireless tower projects. Brent also had the opportunity to serve on several committees pertaining to the drought and well water demand, as well as community park planning and design in conjunction with public health agencies.
Additionally, Brent worked as an Assistant Planner for the City of Turlock where he conducted project permitting, development of maps, the General Plan Annual Report, project management, and interfacing with a multitude of stakeholders ranging from community members to real estate developers.
Brent holds a Bachelor’s Degree in City and Regional Planning from California Polytechnic State University (Cal Poly), San Luis Obispo. While at Cal Poly San Luis Obispo, Brent served as the Associated Students in Planning (ASP) President, and the American Institute of Architecture Students (AIAS) President, where he sat on a national board that provided student connection to the American Institute of Architects (AIA). He represented Cal Poly at two international student architecture conferences in Minneapolis in 2009 and Toronto, Ontario, in 2010. Brent also was part of the project team that took 1st Place in the Bank of America Low Income Housing Challenge in 2012 for the Alere development.
Brent has managed, or is currently managing, planning related projects across California, including general plans for Solvang, Susanville, Lompoc, Los Gatos, Millbrae, Pleasant Hill, and Ukiah, as well as zoning code updates for Selma, Santa Clara, Windsor, and Ukiah. Brent co-teaches a course at University of California at Davis on zoning and development regulations, and how to comprehensively update your zoning code.
EDUCATION
Bachelor of Science,
City and Regional Planning
Cal Poly, San Luis Obispo
CERTIFICATIONS/
AFFILIATIONS
American Institute of Certifi ed Planners
American Planning Association,
Sacramento Valley Section
enCode user Certifi cation
EXPERIENCE
Mintier Harnish
Principal Planner, Senior Project
Manager, Project Manager, Associate
City of Turlock
Assistant Planner
Madera County
Planner II
San Mateo County Housing Authority
Housing and Community
Development (HCD) Intern
Hathaway Dinwiddie, Santa Clara
Project Engineer Intern
PROJECTS
General plans for the City of Gilroy,
the Town Los Gatos, the Town of
Windsor, and the Counties of Fresno,
Sierra County, and Ventura
SB244: Disadvantaged Communities
Report for Merced County
Zoning Ordinance updates for the
Counties of Fresno, Merced, and Sierra,
the Cities of Folsom, Gilroy and Santa
Clara, and the Placer County Sunset Area
Plan Implementing Zoning Regulations
Objective Design and Development
Standards for the Cities of Folsom, Gilroy,
South Lake Tahoe, and Ukiah, the town
of Windsor, and the county of Mariposa
Town of Windsor Housing Element Update
[email protected]
MICHAEL GIBBONS
PROJECT MANAGER
Michael Gibbons is a Project Manager at Mintier Harnish, where he leads long-range land use planning projects across California. With expertise in general plan updates, zoning and development regulations, regulatory compliance, environmental planning, and public policy, Michael manages multi-faceted projects that require strong leadership and organization. His skill set includes policy drafting, subdivision design, design standards and guidelines, community outreach, and applying Crime Prevention Through Environmental Design (CPTED) principles.
Michael has a unique perspective having worked as a planner in both the private and public sector, as well as serving as a police offi cer. Through this lens, Michael understands the inner workings of local government and the important role that planning has in addressing the ever-changing needs of communities. Michael’s work is driven by his hands-on experience in all levels of land use planning and a passion for quality design and community engagement.
Michael’s project management approach emphasizes clear goal setting, strong leadership, and proactive problem-solving. He ensures project effi ciency through structured timelines and deliverables while leveraging his extensive experience to guide his projects. Michael balances legal consistency with the fl exibility needed for jurisdictions to address unique challenges. His ability to integrate community feedback and innovative design strategies has led to award-winning projects, including the Kerman General Plan (2022 San Joaquin Valley Blueprint Award and 2021 California APA Small Jurisdiction Award), 2040 Gilroy General Plan Update (2021 Northern California Chapter APA Award), Visalia Environmental Justice Element (2025 Central California APA Section), Award Lodi Environmental Justice Element (2024 Sacramento Valley Section APA Best Practices Award), and City of Reedley Zoning Code (2025 Central California APA Section).
Michael began his career as an Assistant Planner for the City of Napa, gaining foundational experience in local government planning. He then served as a City of Napa Police Offi cer, enhancing his understanding of community safety and public service. In 2019, he transitioned back into planning as a Planner at Mintier Harnish. Since then, Michael has grown into a pivotal leadership role, co-leading the fi rm’s zoning practice and serving as the Intern Coordinator, where he mentors and supports emerging professionals in the fi eld.
Michael is a graduate of California Polytechnic State University, San Luis Obispo (Cal Poly), where he earned a Bachelor’s degree in City and Regional Planning, graduating with honors. He also holds an Associate of Science in Mathematics with a concentration in Architecture from Cuesta College in San Luis Obispo.
michael@minti erharnish.com
EDUCATION
Bachelor of Science in City and
Regional Planning
Cal Poly, San Luis Obispo
Associate of Science in Mathematics
with a Concentration in Architecture
Cuesta College, San Luis Obispo
California Peace Offi cer
Standards and Training Certifi cate
Napa Valley Police Academy, Napa
AFFILIATIONS
American Planning Association,
Sacramento Valley Section
EXPERIENCE
Mintier Harnish
Associate, Planner, Intern
City of Napa
Police Offi cer
City of Napa
Assistant Planner
PROJECTS
General Plans for the Cities of Arroyo
Grande, American Canyon, Bakersfi eld,
Gilroy, Livingston, Lompoc, Los Gatos,
Merced, Pleasant Hill, Reedley,
Rohnert Park, San Ramon, Solvang,
Susanville, Visalia, and the Counties
of Kern, Siskiyou, and Trinity
Zoning Ordinances/Codes for the
Cities of Arroyo Grande, Cathedral
City, Folsom, Gilroy, Kerman, Pleasant
Hill, Reedley, Santa Ana, Santa Clara,
Selma, Town of Windsor, Visalia, and
the Counties of Calaveras, Madera,
Mariposa, Sierra, Siskiyou, and Trinity
Objective Design and Development
Standards for the Cities of Susanville,
Reedley, Hayward, Kerman,
Town of Windsor, and Counties
of El Dorado, and Madera
Additional Projects:
San Joaquin Valley REAP Housing Study,
SJV REAP Small-lot Housing Study
RYAN LESTER
PROJECT MANAGER
Ryan Lester is a Project Manager who specializes in preparing general plan and housing element updates that are accessible, user-friendly, and engaging. Ryan crafts existing conditions and trends reports, land use alternatives analyses, housing needs assessments, policy documents, and objective design standards for cities and counties throughout the state. Additionally, he constructs and implements community engagement programs, facilitates stakeholder interviews and community workshops, and leads study sessions with decision-makers and advisory groups. Further, Ryan develops policies and implementation programs that are responsive to both State law and local context.
In eleven years with Mintier Harnish, Ryan has worked on over a dozen General Plans and an equal number of Housing Elements. Among other projects, Ryan is currently leading fi ve Housing Element Updates and recently led Mintier Harnish’s work on multi-jurisdictional housing element updates for the Tulare Council of Governments and the Merced County Association of Governments.
Additionally, Ryan was instrumental in developing the recent Trinity County General Plan policy document as he crafted policies and implementation programs for multiple elements, including land use; circulation; public facilities, services, and infrastructure; and community health; and served as the initial reviewer for all elements of the Plan.
Ryan holds a Master’s Degree in U.S. Social and Cultural History from California State University, Sacramento, as well as a Bachelor’s Degree in U.S. History from the same institution.
EDUCATION
Master of Arts, U.S. Social
and Cultural History
California State University, Sacramento
Bachelor of Arts, U.S. History
California State University, Sacramento
EXPERIENCE
Mintier Harnish
Project Manager, Associate,
Planner, Research Assistant
The League of California Cities
Member Services Representative
PROJECTS
General Plans for the Cities of American
Canyon, Folsom, Gilroy, Kerman, Millbrae,
Pleasant Hill, Rohnert Park, Solvang, Ukiah,
and Union City, the Towns of Los Gatos,
Truckee, and Windsor, and the Counties
of Fresno, Siskiyou, Trinity, and Ventura
7th Cycle Housing Elements for Trinity
County and the City of Susanville
6th Cycle Housing Elements for the
Cities of American Canyon, Carlsbad,
Galt, Lodi, Lompoc, Pleasant Hill, Shasta
Lake, Solvang, St. Helena, and Visalia, and
the Counties of Del Norte, Madera, and
Stanislaus.
5th Cycle Housing Elements: Research
Assistant for several updates
Multi-jurisdictional Housing Elements:
Community Engagement and Housing
Needs Assessments
TCAG: Dinuba, Exeter, Farmersville,
Lindsay, Porterville, Tulare, Woodlake
MCAG: Atwater, Dos Palos, Gustine,
Livingston, Los Banos, Merced
Objective Design and Development
Standards for the cities of Folsom,
Gilroy, Lakeport, Millbrae, Pleasant
Hill, Santa Clara, South Lake Tahoe,
and Ukiah, and the Town of Windsor
Additional Projects:
SJV REAP Housing Study, SJV REAP
Small-lot Planning Study, San Joaquin
County Greenprint Phase II, SMUD
Environmental Sustainability Plan, Sunset
Area Plan Update (Placer County)
[email protected]
NIKKI ZANCHETTA
PLANNER
Nikki Zanchetta is a Planner with Mintier Harnish. She specializes in housing policy and planning, community development, community engagement, environmental justice, objective design and development standards, and land use planning. Prior to working for Mintier Harnish, Nikki was a Regional Planner for the San Diego Association of Governments (SANDAG) where she worked on the 2021 San Diego Regional Plan and standing up the Housing Acceleration Program developed using Regional Early Action Planning (REAP) Grant funding from the State. Her experience includes Sustainable Communites Strategies, interpreting housing policy and law, drafting housing and land use documents, community engagement, and creating regional programs to accelerate the production of affordable housing. Nikki has a strong background in writing both technical and public-facing planning documents and emphasizes writing styles that allow complicated planning concepts to be easily understandable by various audiences. As a regional planner at SANDAG, she was the lead drafter of the Housing Acceleration Program Strategy for the San Diego region, various sections of the 2021 Regional Plan, and public comment responses regarding the Regional Plan.
Nikki is an advocate of place-based planning strategies and building walkable, bikeable, and sustainable communities. She believes that communities can implement higher-density housing to meet housing needs while maintaining unique community character.
Nikki holds a Bachelor’s Degree in Community & Regional Development and Minor in Professional Writing from UC Davis, as well as a Master’s degree in City Planning from San Diego State University. While at SDSU, she served as the City Planning Student Association and was the recipient of the 2021 California Planning Foundation San Diego Section Scholarship, the 2021 WTS Paulette Duve Memorial Scholarship, and the 2020 San Diego APA Student Scholarship.
Nikki is currently an active member of the Sacramento Valley Section (SVSAPA) of the California APA where she serves as a board member as well as a Program Coordinator for the SVSAPA Young and Emerging Planners (YEP) group. nikki@minti erharnish.com
EDUCATION
Master of City Planning
San Diego State University
Bachelor of Science in Community
& Regional Development
University of California, Davis
Minor in Professional Writing
University of California, Davis
AFFILIATIONS
American Planning Association,
Sacramento Valley Section (Board Member
and YEP Subcommittee Member)
EXPERIENCE
Mintier Harnish
Planner
San Diego Association of
Governments (SANDAG)
Regional Planner
San Diego Association of
Governments (SANDAG)
Regional Planning Intern
PROJECTS
General Plans for the cities of Arroyo
Grande, Millbrae, Pleasant Hill, San Ramon,
and Solvang, and the County of Trinity
6th Cycle Housing Elements for the
Cities of Lompoc, St. Helena, and
Visalia, and the County of Madera
Environmental Justice Elements for the
Cities of Lodi, Lompoc, and Visalia
Objective Design and Development
Standards for the Cities of Hayward,
Susanville, and Visalia, and Counties
of Del Norte and El Dorado
Zoning Ordinances/Codes for the Cities
of Arroyo Grande, Pleasant Hill, and
Reedley, and the County of Trinity
Additional Projects:
Fairmead Community Action Plan
HANNAH WOOLSEY
PLANNER
Hannah Woolsey is a Planner with Mintier Harnish. Her interests include land use planning, housing policy and planning, urban design, environmental planning, environmental justice, and community outreach. Prior to working for Mintier Harnish, Hannah was an Environmental Planning Intern for both the County of San Luis Obispo as well as the Morro Bay National Estuary Program.
During her time as an intern, she worked on the intake of permits and drafting Initial Studies/Mitigated Negative Declarations. She also worked as a research assistant for Dave Amos’s YouTube channel “City Beautiful,” which produces educational videos on city and regional planning topics.
In her current role as a Planner, Hannah primarily works on zoning code updates, objective design standards, general plan updates, housing element updates, environmental justice elements, SB 244 disadvantaged unincorporated community analyses, and community engagement. She crafts pragmatic goals, policies, and programs for jurisdictions that are responsive to the needs of the community and practical to implement. Most recently, Hannah crafted policies and implementation programs for the Trinity County General Plan Update that focused on strengthening active transportation infrastructure, improving roadway safety, expanding public utilities and facilities, building community resilience, and supporting community health and safety, among other topics.
Hannah is an advocate of building walkable, bikeable, and sustainable communities. She believes in emphasizing a range of housing types to build stronger communities that are more equitable for all Californians.
Hannah holds a Master’s degree in City and Regional Planning from California Polytechnic State University, San Luis Obispo where she specialized in Landscape Architecture and Urban Design. While in university, she worked with the cities of Campbell and Desert Hot Springs to draft Downtown Redevelopment Plans. Hannah also received a Bachelor’s Degree in Food Science from California Polytechnic State University, San Luis Obispo. hannah@minti erharnish.com
EDUCATION
Master of City and Regional Planning,
Specialization in Landscape Architecture
and Urban Design
California Polytechnic State
University, San Luis Obispo
Bachelor of Science in Food Science
California Polytechnic State
University, San Luis Obispo
AFFILIATIONS
American Planning Association,
Sacramento Valley Section
Slow Down Sacramento Advisory
Committee Member
EXPERIENCE
Mintier Harnish
Planner
County of San Luis Obispo
Environmental Planning Intern
Morro Bay National Estuary Program
Environmental Planning Intern
PROJECTS
General Plan Updates for the counties
of Siskiyou and Trinity and the cities
of Arroyo Grande, Bakersfi eld,
Livingston, and Susanville
Environmental Justice Element Updates
for the cities of Hanford and Lodi
Community Plans for the County of Trinity
Housing Element Updates for
the county of Trinity and city of
Susanville, Multi-jurisdictional Housing
Elements for TCAG and MCAG
Objective Design Standards for the cities
of Cathedral City, Hanford, San Ramon
Zoning Ordinances/Codes for the cities of
Arroyo Grande, Cathedral City, Reedley
Additional Projects:
SJV REAP Housing Study, SJV
REAP Small-lot Planning Study
WILL SAALSAA
PLANNER
Will Saalsaa is a Planner with Mintier Harnish. He joined the team as a planning intern shortly after graduating from the University of Portland. Will studied economics at the University of Portland with a concentration in environmental economics and policy and has a sustainability minor. Prior to beginning with Mintier Harnish, he spent four months in South Africa teaching high school economics and business studies at Grey College in Bloemfontein and Wynberg Boys’ High School in Cape Town.
In his current role as Planner, Will assists in the preparation of general plan, housing element, and zoning code updates. He produces existing conditions and trends analyses, assists in facilitating community engagement programs, and has experience in crafting policy for community plans and housing elements.
Recently, Will was integral to the San Joaquin Valley Small-lot Planning Study, a SJV REAP funded project investigating the feasibility of small-lot single-family housing in the San Joaquin Valley. For this project, he analyzed existing conditions and trends, facilitated stakeholder interviews, drafted recommendations, and co-facilitated a webinar to present the Study to Valley planners through the SJV REAP Webinar series.
Will recently completed the PLAN Sacramento Valley Mentor Program and has interest in areas of urban economic development, affordable housing, and transportation.
will@minti erharnish.com
EDUCATION
Bachelor of Business
Administration in Economics
University of Portland
Minor in Sustainability
University of Portland
AFFILIATIONS
American Planning Association,
Sacramento Valley Section
Sacramento Valley Young and Emerging
Planners Subcommittee Member
American Planning Association,
PLAN Sac Valley Mentor Program
EXPERIENCE
Mintier Harnish
Planner
PROJECTS
General Plan Updates for the city
of Arroyo Grande and Siskiyou,
Trinity, and Sierra Counties
Zoning Ordinances/Codes for the cities
of Pleasant Hill, Lodi, Sierra County,
Santa Ana, Cathedral City and Folsom
7th Cycle Housing Elements for Trinity
County and the City of Susanville
6th Cycle Housing Elements for the
Cities of Lodi, Lompoc, St.
Helena, and Visalia
Multi-jurisdictional Housing Elements:
TCAG: Dinuba, Exeter, Farmersville,
Lindsay, Porterville, Tulare, Woodlake
MCAG: Atwater, Dos Palos, Gustine,
Livingston, Los Banos, Merced
SJV REAP Small-lot Planning Study for
the San Joaquin Valley, Community
Plan Updates for Trinity County
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
EDUCATION
BA, Urban Studies and
Planning, University of
California, San Diego
AFFILIATIONS
American Planning Association
SDAPA, Programs Co-Chair
YEARS OF
EXPERIENCE
21 Kimiko Lizardi
Principal, Environmental and Long-Range Planning
Kimiko has over 21 years of experience managing and preparing land use and environmental documents. Her expertise includes the management of complex planning projects and large interdisplinary consultant teams. She has managed the preparation of of a broad range of plans including General Plans, Community Plans, Master Plans, Specific Plans, Corridor Plans, Local Coastal Programs, and associated environmental documents for communities ranging from urban areas including Sacramento, Oceanside and Pico Rivera to more rural areas including Madera County and San Bernardino County. Kimiko’s projects have focused on strategies to increase housing, enhance community character, create transit-oriented and pedestrianfriendly development, and address sustainability and resilience. She is adept at managing Program Environmental documents and is effective in navigating the CEQA process including identifying opportunities to streamline environmental review and to ensure that the plans and environmental documents are mutually supportive.
Kimiko also designs and implements effective community-based, outreach strategies to support project work including informal and formal community engagement, technical and stakeholder committees, and other outreach events for government leaders, elected officials, developers, CBOs, and general public participants with diverse backgrounds and needs.
SELECT PROJECT EXPERIENCE
Principal In Charge, City of Marina – Downtown Vitalization Specific Plan and Housing Overlay, Marina 6th Cycle Housing Element Update, and Marina General Plan Update, Marina
Actively overseeing an update of the City of Marina’s Downtown Vitalization Specific Plan and preparation of an Affordable Housing Overlay to create capacity for the development of affordable housing to support the City’s RHNA obligations for lower income housing and to align with development streamlining requirements. This work includes developing a housing implementation and zoning strategy to support the City’s objectives for housing element compliance, support redevelopment of the downtown to include multifamily housing development and fulfill place making objectives to foster an attractive downtown. The preparation of an Affordable Housing Overlay supports increased density, provides development incentives, and defines affordable housing requirements and objective development and design standards for streamlined housing review and approval. In addition to preparing the Affordable Housing Overlay and the Downtown Vitalization Specific Plan, Rincon is also preparing a housing overlay case study and analysis, conducting community engagement activities including stakeholder interviews and workshops, preparing updates to the City’s land use and zoning maps, developing a public facing GIS data viewer, preparing the environmental analysis and documentation and assisting the City staff with staff report preparation. Kimiko is also overseeing the 6th Cycle Housing Element Update and will begin work shortly on the City’s General Plan Update in partnership with other firms, with responsibility for updates to the Safety, Noise, Conservation and Open Space Elements.
Kimiko Lizardi, Page 2
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
Principal In Charge, Bakersfield General Plan Update, Housing Element Update, Residential Zoning Ordinance Update (including ODDS) and Program EIR, Bakersfield
Actively overseeing a comprehensive update of the City of Bakersfield General Plan, including an update to all mandatory elements and incorporating recent legislative requirements including significant updates to safety and environmental justice. The update also includes the preparation of optional elements including a Downtown element and Economic Development element. The Rincon team is also preparing the 6th cycle Housing Element Update which will drive significant land use changes to accommodate the City’s RHNA and housing needs, including accommodating a RHNA of over 37,000 units. The Rincon team is also updating the Zoning Ordinance to implement the RHNA and include objective design and development standards. The Bakersfield General Plan Update includes a robust community engagement program aimed at reaching all segments of the community.
Principles in Charge, Focused General Plan Updates, 6th Cycle Housing Element Updates, Zoning Code Updates and CEQA, Various Jurisdictions
Actively overseeing 6th Cycle Housing Element Updates and focused general plan updates including updates to the Safety Element, Land Use Element and addressing environmental justice for the city of Huntington Park, Madera County and Stanislaus County. These efforts also include zoning code updates and robust community engagement programs.
Project Manager, City of Pico Rivera – General Plan, Housing Element, Rezonings and Program EIR, Pico Rivera Managed the comprehensive update of the Pico Rivera General Plan and preparation of the Program EIR. This included an update to the Housing Element and amendments to the zoning code to create a new mixed-use zone to implement the housing element and create consistency with the General Plan Update. A key component of the update was to balance the desire to retain the City’s character and maintain its stable neighborhoods, while providing real solutions for the enhancement of opportunity areas and challenges faced by the City. Specifically, the General Plan identified 16 Opportunity Areas, including corridors and targeted planning areas, and provided direction in the form of unique objectives for each of these areas to direct revitalization, redevelopment and potential new growth. Other key issues addressed in the update included economic development and planning for improvements to aging commercial and employment districts; addressing the needs for in-fill development; identifying opportunities for increased open space and recreation; improving local mobility and addressing the changes that will be brought about by the potential introduction of light rail transit service.
Project Manager, County of San Bernardino, 13 Community Plan Updates, San Bernardino County, CA.
While at a previous firm, Kimiko participated in San Bernardino County’s Comprehensive General Plan Update and was responsible for the update of all 13 of the County’s Community Plans. The Community Plans cover diverse communities throughout the County’s valley, desert and mountain regions, from relatively small, little known areas such as Muscoy and Lytle Creek to larger, more prominent communities such as Joshua Tree and Lake Arrowhead. One of the key achievements of the project was building consensus among people with varying viewpoints through extensive collaboration with community groups and a large-scale outreach effort.
Project Manager - Sea Level Rise Adaptation Plans and Local Coastal Program Updates, Various Jurisdictions, California
While at a previous firm, managed two Sea Level Rise Adaptation Plans and accompanying Local Coastal Program updates for the City of Oceanside and City of Santa Barbara and assisted with the senior review for the Del Mar Local Coastal Program amendment. These projects include preparation of a vulnerability assessment and adaptation plan to plan for sea-level rise hazards, and policy amendments to the Local Coastal Program to ensure risk to hazards are minimized in the context of the City’s future desires for growth, change and investment. These projects included extensive public outreach to community members and stakeholders, including pop-up outreach, community surveys, stakeholder interviews and coordination with outside agencies, and public workshops.
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
EDUCATION
BA, City Planning, Sonoma
State University
CERTIFICATIONS/
REGISTRATIONS
American Institute of Certified
Planners (no. 31539)
YEARS OF
EXPERIENCE
8 Della Acosta, AICP
Senior Planner
Della is a Senior Planner in Rincon’s Sustainability group, and has extensive experience in comprehensive planning, public health, social equity, community engagement, and sustainability. She has a strong background in team and project management in both planning and community services positions, and has managed a variety of long-range planning projects including general plans, local hazard mitigation plans, and community ordinances. She contributes to successful projects involving climate mitigation and adaptation, resiliency planning, public health and equity advancement, community empowerment, disadvantaged communities, and coastal resources, and is a trained and experienced community outreach and facilitation specialist who has led numerous workshops, meetings, presentations, and innovative engagement activities.
SELECT PROJECT EXPERIENCE
Planning
Project Manager, County of Trinity (subconsultant to Mintier Harnish) – Trinity County General Plan Update, Trinity County
As Rincon Project Manager for the Trinity County GPU, Della is overseeing the completion of all work related to climate hazards and vulnerability, natural resources, and the Climate Change Vulnerability Assessment. Work includes completion of an existing conditions background report, Countywide Vulnerability Assessment, supporting technical analysis, elements of the General Plan, and the environmental impact report. Della is also assisting with significant portions of engagement throughout the project timeline.
Deputy Project Manager, City of Bakersfield – General Plan Update, Bakersfield The Bakersfield General Plan Update includes a comprehensive update to all elements of the City’s General Plan, including the Housing Element, as well as an indepth visioning and outreach strategy, land use alternatives process, and issues and opportunities identification. Della serves as the General Plan Deputy Project Manager, leading the engagement efforts and facilitating work on the project deliverables through direction of and coordination with City staff, officials, and the consultant team.
Project Manager, County of Fresno – General Plan Review and Zoning Ordinance Update, Fresno County
Rincon is completing the preparation of the Fresno County General Plan and Zoning Code update and associated Program EIR. As part of the preparation, the team has updated the County’s General Plan Background Report and prepared a draft General Plan, Zoning Ordinance, and Program EIR for public review. Rincon Consultants is also conducting public outreach and involvement efforts for the project, including several public meetings to provide input on the Program EIR, General Plan, and Zoning Code.
Della Acosta, AICP, Page 2
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
Project Manager, Town of Los Gatos (subconsultant to Mintier Harnish) – General Plan Update, Town of Los Gatos Della is managing the update to the Los Gatos General Plan, which includes a policy document update, community engagement, environmental review, and resiliency strategy. Key issues addressed included the preservation of natural and visual resources, incorporating sustainability and resiliency into planning practices, and mitigating natural hazard risks.
Project Manager, City of American Canyon (subconsultant to Mintier Harnish) – City of American Canyon General Plan Update, American Canyon (12/2019 to Present)
Della is managing the update to the American Canyon General Plan update, which began in winter of 2019 and includes extensive community outreach, an update to the technical background report, policy document, and environmental review. The project will also integrate a comprehensive, qualified GHG inventory and reduction strategy into the policy document. Outreach includes community workshops, public meetings, and virtual engagement to education and engage the community on the update.
Project Manager, Transportation Agency for Monterey County – Regional Conservation Investment Strategy, Monterey County
Public outreach lead for stakeholder engagement and public input on developing an investment strategy to identify climate change vulnerabilities and strategies for impact mitigation and resiliency. Stakeholder engagement and outreach to disadvantaged communities are key components of the project in the form of online tools and in-person meetings and workshops.
Senior Planner, City of Selma – Downtown Overlay Zone, Selma The City of Selma Downtown Overlay Zone consists of an assessment of needs for the Downtown area of the City of Selma, including design, parking, and density adjustments that can be accomplished through the creation of the overlay zone. The project consists of the creation of the new overlay zone, including an adjustment of allowed densities and parking requirements in existing zones and includes associated engagement with the downtown residents and business community, as well as the associated environmental analysis.
Assistant Project Manager, City of Selma – Zoning Ordinance Update, Selma Rincon is assisting the City of Selma in a comprehensive update to its zoning ordinance. The project associated engagement with the residents and the business community, a reorganization of ordinance and updates to permitted uses under each zoning district, and updates to reflect recent legislative requirements, as well as the associated environmental analysis.
Project Manager, City of Pleasant Hill – General Plan Update, Pleasant Hill Project manager and key outreach staff for the update to the Pleasant Hill general plan and associated Program Environmental Impact Report, responsible for leading workshops and community meetings, engaging with stakeholders, and ensuring public input is incorporated into the plan update. The city is a suburban community on the outskirts of the bay area, managing issues such as long commute times, traffic, rising housing costs, and growth management.
Senior Planner, City of Carlsbad – Housing Element Update and General Plan Maintenance, Carlsbad Rincon partnered with Mintier Harnish to assist the City of Carlsbad in the preparation of its Housing Element Update and General Plan Maintenance. The project kicked off in January 2020, with the initial priority of inventorying the existing, but underutilized, and available housing sites and conducting environmental constraints analyses. Della is assisting with the necessary general plan amendments for internal and legislative consistency, including those related to land use, environmental justice, greenhouse gas emissions, infill and affordable housing development, VMT, and climate change adaptation and resiliency including threats from wildfire and sea level rise. She is also assisting with a review of other Carlsbad land use documents to determine if additional amendments are necessary.
Project Manager, City of Suisun City and County of Solano – Partnerships to Improve Community Health, Suisun City, Solano County
Della served as project manager for implementing a grant to improve health in Suisun City through policy and ordinance creation and community outreach. She created and facilitated a community advocacy coalition focused on community health to foster resident empowerment and ownership, as well as supported staff in adopting healthy Della Acosta, AICP, Page 3
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
policies and ordinances in City plans and code. An additional task included leading outreach efforts and providing training on planning tools and processes for the Solano County Department of Health. Also provided training seminars to County staff on the purpose and content of a general plan, and how to be involved in the planning process.
Project Manager, City of Palo Alto – North Ventura Coordinated Area Plan, Palo Alto Rincon Consultants is aiding City staff as contract planner in developing an area plan for the North Ventura neighborhood, including land use types, urban design standards, policy development, zoning ordinance amendments, environmental review, and community engagement. Della is serving as a contract planner to the City to guide the plan process, facilitate meetings, and develop policy solutions in coordination with the consultant firm Perkins + Will.
Project Manager, City of Palo Alto – Sixth Cycle Housing Element Update, Palo Alto Rincon is assisting the City of Palo Alto in the preparation of their Housing Element Update, including subsequent amendments to the Comprehensive Plan and Zoning Ordinance. The project was initiated in March 2021 with an intensive community engagement process that included the establishment of a Housing Element Working Group and the initial priority of inventorying the existing, but underutilized and available housing sites.
Project Manager, Town of Mammoth Lakes and County of Mono – Multi-jurisdictional Hazard Mitigation Plan, Mono County
Della served as project manager for a multi-jurisdictional local hazard mitigation plan (LHMP) and concurrent community wildfire protection plan for the County of Mono and the Town of Mammoth Lakes. The team evaluated risks and vulnerabilities to the range of hazards affecting the County and identified mitigation actions to make these communities more disaster resilient and provide continued eligibility for future federal mitigation grant funding.
Engagement and Policy Planner, City of Elk Grove – General Plan Update, Elk Grove Della served as the lead policy planner and engagement specialist for the comprehensive update to the Elk Grove General Plan. She prepared background reports; developed key policy white papers on LOS to VMT requirements, general governance, active transportation, and fixed transit; facilitated workshops and meetings; and authored several General Plan elements to incorporate State requirements and topics of local concern for the City. The Elk Grove General Plan won an Award of Excellence in 2020 from the American Planning Association Sacramento Valley Section.
Assistant Project Manager, City of Laguna Woods – General Plan Update, Laguna Woods Prepared background reports for community health and aesthetics to support development of the General Plan and Environmental Impact Report (EIR). Researched and summarized legislative requirements, key issues, relevant governmental agencies and departments, and required sections for the program-level EIR.
Planner, City of Hermosa Beach – General Plan and Local Coastal Program Update, Hermosa Beach Prepared background reports and draft General Plan/Local Coastal Plan goals, policies, and actions; prepared revisions to the Local Implementation Plan/Zoning Ordinance to implement Coastal Act requirements.
Planner, City of Huntington Beach – General Plan Update, Huntington Beach Drafted portions of the Land Use, Circulation, and Infrastructure and Community Facilities Elements of the General Plan, using information gathered through community outreach activities, key issues, and technical background reports. Developed goals, policies, and implementation programs for each element. Prepared element overviews, existing setting discussions, and legislative requirements.
Local Coastal Program Lead, City of Port Hueneme – Port Hueneme General Plan and Local Coastal Program Update, Port Hueneme
Rincon is currently preparing the comprehensive update of the Port Hueneme General Plan and Environmental Impact Report program. The General Plan Update will address contemporary planning issues like housing and economic resilience and incorporate all new statutory State requirements. The General Plan Update will also include and update to the Local Coastal Program, which Della is leading. The Rincon team will accomplish this in a way that works within the context of Port Hueneme’s needs and environment while creating a modern, legally defensible document.
Rincon Consultants, Inc.
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WƌĞƉĂƌĞĚŵĂŶLJŽĨƚŚĞ
/ZĂŶĂůLJƐŝƐƐĞĐƚŝŽŶƐ͕ŝŶĐůƵĚŝŶŐďŝŽůŽŐŝĐĂůƌĞƐŽƵƌĐĞƐ͕ĞŶĞƌŐLJ͕ ŚLJĚƌŽůŽŐLJĂŶĚǁĂƚĞƌƋƵĂůŝƚLJ͕ůĂŶĚƵƐĞĂŶĚƉůĂŶŶŝŶŐ͕ƉŽƉƵůĂƚŝŽŶĂŶĚŚŽƵƐŝŶŐ͕ƉƵďůŝĐ ƐĞƌǀŝĐĞƐĂŶĚƌĞĐƌĞĂƚŝŽŶ͕ƵƚŝůŝƚŝĞƐĂŶĚƐĞƌǀŝĐĞƐLJƐƚĞŵƐ͕ǁŝůĚĨŝƌĞ͕ŽƚŚĞƌ YͲƌĞƋƵŝƌĞĚ
ƐĞĐƚŝŽŶƐ͕ĂŶĚĂůƚĞƌŶĂƚŝǀĞƐ͘ƐƐŝƐƚĞĚŝŶƚŚĞĨŝŶĂůŝnjĂƚŝŽŶŽĨĂĞƐƚŚĞƚŝĐƐ͕ŐĞŽůŽŐLJĂŶĚƐŽŝůƐ͕ ĂŶĚƚƌĂŶƐƉŽƌƚĂƚŝŽŶĂŶĚƚƌĂĨĨŝĐƐĞĐƚŝŽŶƐ͘ĞǀĞůŽƉĞĚĂŵĂƚƌŝdžĨŽƌĞĂƐĞŽĨĚĞƚĞƌŵŝŶŝŶŐ ƉƌŽũĞĐƚĂůƚĞƌŶĂƚŝǀĞŽƉƚŝŽŶƐ͘WůĂLJĞĚĂŬĞLJƌŽůĞŝŶŬĞĞƉŝŶŐƚŚŝƐƉƌŽũĞĐƚŵŽǀŝŶŐƋƵŝĐŬůLJ ƚŚƌŽƵŐŚƚŚĞĂĚŵŝŶŝƐƚƌĂƚŝǀĞƌĂĨƚ
/ZƐƚĂŐĞ͕ŝŶĂĚĚŝƚŝŽŶƚŽĂƐƐŝƐƚŝŶŐǁŝƚŚƌĞǀŝƐŝŶŐĚƌĂĨƚ ƐĞĐƚŝŽŶƐĂŶĚĂĚĚƌĞƐƐŝŶŐŽƵŶƚLJĐŽŵŵĞŶƚƐƉƌŝŽƌƚŽĨŝŶĂůŝnjĂƚŝŽŶŽĨƚŚĞƌĂĨƚ /Z͘
ƌĂĨƚĞĚƌĞƐƉŽŶƐĞƐƚŽĐŽŵŵĞŶƚƐĨŽƌĚĞƚĂŝůĞĚĂŶĚƚĞĐŚŶŝĐĂůĐŽŵŵĞŶƚůĞƚƚĞƌƐĚƵƌŝŶŐ ƉƌĞƉĂƌĂƚŝŽŶŽĨƚŚĞ&ŝŶĂů
/Z͘ŽŶĚƵĐƚĞĚƐĞŶŝŽƌYͬYƌĞǀŝĞǁŽŶƉŽƌƚŝŽŶƐŽĨƚŚĞ
ƌĞƐƉŽŶƐĞƐƚŽĐŽŵŵĞŶƚƐ͕ĂŶĚĂƐƐŝƐƚĞĚǁŝƚŚƉƌŽũĞĐƚŵĂŶĂŐĞŵĞŶƚƚĂƐŬƐ͘ WƌŽũĞĐƚDĂŶĂŐĞƌĂŶĚ
ŶǀŝƌŽŶŵĞŶƚĂůWůĂŶŶĞƌ͕DŝŶƚŝĞƌ,ĂƌŶŝƐŚ͕>W͕ZŽŚŶĞƌƚWĂƌŬ 'ĞŶĞƌĂůWůĂŶ
/Z͕ZŽŚŶĞƌƚWĂƌŬ
ŽŽƌĚŝŶĂƚŝŶŐƉƌĞƉĂƌĂƚŝŽŶŽĨĂŶ
/Z for the City’s General Plan update, including
ĂƵƚŚŽƌŝŶŐŵƵůƚŝƉůĞƐĞĐƚŝŽŶƐ;ĞŶĞƌŐLJ͕ŐĞŽůŽŐLJĂŶĚƐŽŝůƐ͕ŚĂnjĂƌĚŽƵƐŵĂƚĞƌŝĂůƐ͕ ŚLJĚƌŽůŽŐLJĂŶĚǁĂƚĞƌƋƵĂůŝƚLJ͕ŶŽŝƐĞ͕ƚƌĂĨĨŝĐ͕ƵƚŝůŝƚŝĞƐĂŶĚƐĞƌǀŝĐĞƐLJƐƚĞŵƐ͕ǁŝůĚĨŝƌĞ͕ĂŶĚ ĂůƚĞƌŶĂƚŝǀĞƐͿ͕ĂŶĚƚĂŬŝŶŐŽǀĞƌĂƐƉƌŽũĞĐƚŵĂŶĂŐĞƌŝŶĨĂůůϮϬϮϮ͘dŚĞƉƌŽũĞĐƚǁŽƵůĚ update the City’s General Plan through 2040, including updated goals and pŽůŝĐŝĞƐ that reflect the community’s vision for the City. dŚĞϮϬϰϬ'ĞŶĞƌĂůWůĂŶĂĚĚƌĞƐƐĞƐ ĐŚĂŶŐĞƐŝŶƚŚĞĐŽŵŵƵŶŝƚLJ͕ŝŶĐůƵĚŝŶŐŶĞǁŝƐƐƵĞƐĂŶĚŽƉƉŽƌƚƵŶŝƚŝĞƐ͕ĐŚĂŶŐĞƐŝŶƐƚĂƚĞ law, and new trends. The City’s General Plan Land Use Map has also been updated to reflect the community’s vision and framework for future grŽǁƚŚ͘ WƌŽũĞĐƚDĂŶĂŐĞƌ͕ĂůŝĨŽƌŶŝĂ^ƚĂƚĞhŶŝǀĞƌƐŝƚLJ͕,ƵŵďŽůĚƚ͕dƌŝŶŝƚLJŚŝůĚĐĂƌĞĂŶĚŚŝůĚ ĞǀĞůŽƉŵĞŶƚ>ĂďWƌŽũĞĐƚ/^DE͕ƌĐĂƚĂ
ZĞƐƉŽŶƐŝďůĞĨŽƌŵĂŝŶƚĂŝŶŝŶŐ ĐůŝĞŶƚĐŽŵŵƵŶŝĐĂƚŝŽŶ͕ĐŽŽƌĚŝŶĂƚŝŶŐƉƵďůŝĐĂƚŝŽŶ ŽĨƚŚĞ
YĚŽĐƵŵĞŶƚĂŶĚŶŽƚŝĐĞƐ͕ĂŶĚƐĐŚĞĚƵůŝŶŐ͘<ĞLJŝƐƐƵĞƐĂŶĚĐŽŶƚƌŽǀĞƌƐŝĞƐŝŶĐůƵĚĞ ŚŝƐƚŽƌŝĐƌĞƐŽƵƌĐĞƐ͕ĂĞƐƚŚĞƚŝĐƐ͕ĂŶĚĐŽŵŵƵŶŝƚLJĞŶŐĂŐĞŵĞŶƚ͘dŚĞƉƌŽũĞĐƚƉƌŽƉŽƐĞĚƚŽ ƉĂƌƚŝĂůůLJĚĞŵŽůŝƐŚ ĂŚŝƐƚŽƌŝĐŚŽƐƉŝƚĂůďƵŝůĚŝŶŐƚŽƌĞƵƐĞƚŚĞƐŝƚĞĂƐĂĐŚŝůĚĐĂƌĞĐĞŶƚĞƌ ĂŶĚĐŚŝůĚĚĞǀĞůŽƉŵĞŶƚůĂď͘
Aileen Mahoney, Page 2
Rincon Consultants, Inc.
ŶǀŝƌŽŶŵĞŶƚĂů^ĐŝĞŶƚŝƐƚƐ ͼ WůĂŶŶĞƌƐ ͼ
ŶŐŝŶĞĞƌƐ
WƌŽũĞĐƚDĂŶĂŐĞƌ͕ZĂŝŵŝΘƐƐŽĐŝĂƚĞƐ͕^ĞĂƐŝĚĞ'ĞŶĞƌĂůWůĂŶhƉĚĂƚĞ /ZĂŶĚ,ŽƵƐŝŶŐ
ůĞŵĞŶƚ
/ZĚĚĞŶĚƵŵ͕
^ĞĂƐŝĚĞ
ŽůůĂďŽƌĂƚŝŶŐǁŝƚŚŝŶƚĞƌŶĂůĂŶĚĞdžƚĞƌŶĂůƉƌŽũĞĐƚƚĞĂŵƐĂƐƚŚĞ YƉƌŽũĞĐƚŵĂŶĂŐĞƌĨŽƌƚŚĞ'ĞŶĞƌĂůWůĂŶhƉĚĂƚĞ͘
dĂƐŬƐŝŶĐůƵĚĞĂƐƐŝƐƚŝŶŐǁŝƚŚƵƉĚĂƚĞƐƚŽƚŚĞ'ĞŶĞƌĂůWůĂŶĞůĞŵĞŶƚƐ͕ŝŶĐůƵĚŝŶŐƚŚĞEŽŝƐĞĂŶĚŽŶƐĞƌǀĂƚŝŽŶĞůĞŵĞŶƚƐ͕ ĂŶĚƉƌĞƉĂƌŝŶŐĂŶƵƉĚĂƚĞĚ
/ZƚŽĂƉƌĞǀŝŽƵƐůLJĚƌĂĨƚĞĚǀĞƌƐŝŽŶƚŚĂƚƌĞĨůĞĐƚƐƚŚĞĐŚĂŶŐĞƐŵĂĚĞƚŽƚŚĞ'ĞŶĞƌĂůWůĂŶƐŝŶĐĞ ƚŚĞĞĂƌůŝĞƌ
/ZǁĂƐƉƌĞƉĂƌĞĚ͘<ĞLJĐŚĂůůĞŶŐĞƐǁŝƚŚƚŚŝƐƉƌŽũĞĐƚŝŶĐůƵĚĞĂĨĂƐƚƚŝŵĞůŝŶĞĂŶĚƐƚƌĞĂŵůŝŶĞĚďƵĚŐĞƚŝŶƚĞŶĚĞĚ ƚŽƚĂŬĞ ĂĚǀĂŶƚĂŐĞŽĨǁŽƌŬĂůƌĞĂĚLJĐŽŵƉůĞƚĞĚŽŶƚŚĞƉƌŽũĞĐƚƚŽĚĂƚĞ͘
ŶǀŝƌŽŶŵĞŶƚĂůWůĂŶŶĞƌ͕ƵƚƚĞŽƵŶƚLJƐƐŽĐŝĂƚŝŽŶŽĨ'ŽǀĞƌŶŵĞŶƚƐ͕ZĞŐŝŽŶĂůdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶͬ^ƵƐƚĂŝŶĂďůĞ ŽŵŵƵŶŝƚŝĞƐ^ƚƌĂƚĞŐLJ
/Z͕ƵƚƚĞŽƵŶƚLJ
WƌĞƉĂƌĞĚƚŚĞĞŶĞƌŐLJ͕ƉŽƉƵůĂƚŝŽŶĂŶĚŚŽƵƐŝŶŐ͕ĂŶĚǁŝůĚĨŝƌĞƐĞĐƚŝŽŶƐĨŽƌƚŚŝƐ /Z͘ƐƐŝƐƚĞĚƚŚĞƚĞĐŚŶŝĐĂůƐĞƌǀŝĐĞƐƚĞĂŵŝŶ
ƚŚĞƉƌĞƉĂƌĂƚŝŽŶŽĨƚŚĞĂŝƌƋƵĂůŝƚLJĂŶĚŐƌĞĞŶŚŽƵƐĞŐĂƐ
/ZƐĞĐƚŝŽŶƐ͕ŝŶĐůƵĚŝŶŐĚĞƐĐƌŝďŝŶŐƚŚĞĞdžŝƐƚŝŶŐƐĞƚƚŝŶŐĂŶĚ ƌĞŐƵůĂƚŽƌLJƐĞƚƚŝŶŐĨŽƌƚŚŽƐĞŝƐƐƵĞĂƌĞĂƐ͘<ĞLJŝƐƐƵĞƐŝŶĐůƵĚĞĚƌĞĐĞŶƚǁŝůĚĨŝƌĞĚĞǀĂƐƚĂƚŝŽŶŝŶƚŚĞŽƵŶƚLJ͕ƌĞƐƵůƚŝŶŐŝŶƚŚĞ ůŽƐƐŽĨŶƵŵĞƌŽƵƐƌĞƐŝĚĞŶĐĞƐĂŶĚŽƚŚĞƌƐƚƌƵĐƚƵƌĞƐ͕ĂŶĚƚŚĞĂďŝůŝƚLJŽĨƚŚĞZdWͬ^^ƚŽĂƐƐŝƐƚƚŚĞŽƵŶƚLJŝŶƚŚĞŶĞĐĞƐƐĂƌLJ ƌĞďƵŝůĚŝŶŐĞĨĨŽƌƚƐ͘
ŶǀŝƌŽŶŵĞŶƚĂůWůĂŶŶĞƌ͕dĂŚŽĞZĞŐŝŽŶĂůWůĂŶŶŝŶŐŐĞŶĐLJ͕>ŝŶŬŝŶŐdĂŚŽĞ͗ϮϬϰϱZdWĂŶĚ^^ ŶǀŝƌŽŶŵĞŶƚĂůŶĂůLJƐŝƐ͕
/^ͬ/
dŚĞϮϬϰϱϮϬϰϱZĞŐŝŽŶĂůdƌĂŶƐƉŽƌƚĂƚŝŽŶWůĂŶĂŶĚ^ƵƐƚĂŝŶĂďůĞŽŵŵƵŶŝƚŝĞƐ^ƚƌĂƚĞŐLJŝƐĂŶƵƉĚĂƚĞƚŽƚŚĞϮϬϭϳƉůĂŶ͘dŚĞ ϮϬϰϱƉůĂŶŝŶĐůƵĚĞĚ ŵŝŶŽƌĐŚĂŶŐĞƐƚŽƚŚĞƚƌĂŶƐƉŽƌƚĂƚŝŽŶŝŶĨƌĂƐƚƌƵĐƚƵƌĞŝŶƚŚĞdĂŚŽĞƌĞŐŝŽŶĂŶĚƵƉĚĂƚĞĚ ĨŽƌĞĐĂƐƚƐ ƌĞůĂƚĞĚƚŽƉŽƉƵůĂƚŝŽŶĂŶĚǀŝƐŝƚĂƚŝŽŶ͘ZŝŶĐŽŶƉƌĞƉĂƌĞĚ ƚŚĞĞŶǀŝƌŽŶŵĞŶƚĂůĚŽĐƵŵĞŶƚĂƚŝŽŶĨŽƌƚŚĞϮϬϰϱƉůĂŶ͕ǁŚŝĐŚ ŝŶĐůƵĚĞƐƉƌĞƉĂƌĂƚŝŽŶŽĨĂŶ/ŶŝƚŝĂů^ƚƵĚLJͬ/ŶŝƚŝĂů
ŶǀŝƌŽŶŵĞŶƚĂůŚĞĐŬůŝƐƚ͕ƉƌĞůŝŵŝŶĂƌLJĂŶĂůLJƐŝƐŵĞŵŽƌĂŶĚƵŵƐĨŽƌƐƉĞĐŝĨŝĐ ŝƐƐƵĞĂƌĞĂƐ͕ĂŶĚĂŶĂŝƌƋƵĂůŝƚLJĂŶĚŐƌĞĞŶŚŽƵƐĞŐĂƐƐƚƵĚLJ͘<ĞLJŝƐƐƵĞĂƌĞĂƐŝŶĐůƵĚĞĚ ĂŝƌƋƵĂůŝƚLJ͕ŐƌĞĞŶŚŽƵƐĞŐĂƐ ĞŵŝƐƐŝŽŶƐ͕ĂĞƐƚŚĞƚŝĐƐ͕ƌĞĐƌĞĂƚŝŽŶ͕ĂŶĚƚƌĂŶƐƉŽƌƚĂƚŝŽŶ͘DƐ͘DĂŚŽŶĞLJĂƵƚŚŽƌĞĚƚŚĞĞŶĞƌŐLJ ĂŶĚ ƚƌĂĨĨŝĐ ƐĞĐƚŝŽŶƐŽĨƚŚŝƐ /ŶŝƚŝĂů^ƚƵĚLJͬ/ŶĨŝůů
ŶǀŝƌŽŶŵĞŶƚĂůŚĞĐŬůŝƐƚ͕ƉĞƌƚŚĞ
Y'ƵŝĚĞůŝŶĞƐĂŶĚdZW
ŶǀŝƌŽŶŵĞŶƚĂůŚĞĐŬůŝƐƚ͘dŚŝƐŝŶĐůƵĚĞĚĂ
discussion of vehicle miles travelled (VMT), per TRPA’s most recent guidance. Ms. Mahoney identified the most likely ZdWͬ^^ƉƌŽũĞĐƚƐǁŝƚŚĞŶǀŝƌŽŶŵĞŶƚĂůĞĨĨĞĐƚƐ͕ĂŶĚĂƐƐŝƐƚĞĚƚŚĞƚĞĂŵŝŶŬĞĞƉŝŶŐƚŚĞƉƌŽũĞĐƚŽŶƐĐŚĞĚƵůĞ͘
ŶǀŝƌŽŶŵĞŶƚĂůWůĂŶŶĞƌ͕DĞŶĚŽĐŝŶŽhŶŝĨŝĞĚ^ĐŚŽŽůŝƐƚƌŝĐƚ͕ DĞŶĚŽĐŝŶŽ,ŝŐŚ ^ĐŚŽŽůZĞŶŽǀĂƚŝŽŶWƌŽũĞĐƚ͕DĞŶĚŽĐŝŶŽ WƌĞƉĂƌĞĚĂŶĚƌĞǀŝƐĞĚƚŚĞƉƌŽũĞĐƚĚĞƐĐƌŝƉƚŝŽŶƚŽŝŶĨŽƌŵƚŚĞĂƉƉƌŽƉƌŝĂƚĞůĞǀĞůŽĨ YƌĞǀŝĞǁƌĞƋƵŝƌĞĚ͕ĂŶĚďĞŐŝŶƚŚĞ
YƉƌŽĐĞƐƐ͘dŚĞƉƌŽũĞĐƚǁŽƵůĚƌĞŶŽǀĂƚĞǀĂƌŝŽƵƐďƵŝůĚŝŶŐƐŝŶƚŚĞ,ŝŐŚ^ĐŚŽŽůĐĂŵƉƵƐ͕ŝŶĐůƵĚŝŶŐŶĞĐĞƐƐĂƌLJƵƉŐƌĂĚĞƐ ƚŽĨĂĐŝůŝƚŝĞƐĂŶĚŝŵƉƌŽǀĞŵĞŶƚƐĂƐĚĞƚĞƌŵŝŶĞĚŶĞĞĚĞĚďLJƚŚĞ&ĂĐŝůŝƚŝĞƐDĂƐƚĞƌWůĂŶ͘<ĞLJŝƐƐƵĞƐŝŶĐůƵĚĞĚĂĞƐƚŚĞƚŝĐƐ͕ ŚŝƐƚŽƌŝĐ͕ĂŶĚĐƵůƚƵƌĂůƌĞƐŽƵƌĐĞƐ͘
ŶǀŝƌŽŶŵĞŶƚĂůWůĂŶŶĞƌ͕ŝƚLJŽĨWŽƌƚ,ƵĞŶĞŵĞ͕WŽƌƚ,ƵĞŶĞŵĞ'ĞŶĞƌĂůWůĂŶ /Z͕WŽƌƚ,ƵĞŶĞŵĞ
WƌĞƉĂƌĞĚƚŚĞƚĞĐŚŶŝĐĂůĂŶĂůLJƐŝƐƐĞĐƚŝŽŶƐŽĨƚŚĞ
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PRINCIPAL
Jim has 30 years of experience in regional multimodal transportation planning, congestion management, multidisciplinary corridor studies, safety studies, transit studies, active transportation studies, operational analyses, transportation and air quality modeling, and performance measure applications. He has managed updates of local agency general plan circulation elements updates, regional agency regional transportation plan/sustainable community strategy updates; operational traffic studies for state highway infrastructure improvement projects (PSR/PA-ED Phases); corridor studies; active transportation studies; traffic impact fee programs; travel demand modeling; air quality modeling; and, transportation operational studies for a variety of clients including Caltrans, MPOs, and various cities and counties in California. He has served on state/regional committees and conference panels for transportation air quality conformity, performance measurement, and SB 743.
RELEVANT PROJECT EXPERIENCE
Circulation Elements/Regional Plans
• City of Bakersfield General Plan Update (2021-Present) • City of Lompoc General Plan Update (2021-Present)
• City of Solvang General Plan Update (2024)
• SCAG Broadband Expansion Study for VMT and GHG Emission Reductions (2023)
• California Rural Counties Task Force: Rural Induced Demand Study (2024) • Ventura County General Plan Update (2021) – APA Award Winning • Fresno County General Plan EIR Baseline Update (2016–2017) • San Joaquin County CA General Plan Update & EIR (2008-15) • City of San Luis Obispo General Plan Update (2012-2014) • City of Goleta General Plan (2006)
• Nevada County Transportation Commission 2025 RTP & EIR (2022-2024) • KCAG 2022 RTP/SCS & EIR
• SJCOG 2022 RTP/SCS EIR Technical Support
• MCAG 2018 RTP/SCS
• StanCOG 2018 RTP/SCS & EIR
• SJCOG 2018 RTP/SCS Technical Support
• SJCOG 2018 RTP/SCS EIR
• Calaveras COG RTP Update (2017)
• Del Norte County Local Transportation Authority RTP Update (2016) • California Rural Counties Task Force: Performance Monitoring Indicators for Rural and Small Urban Transportation Planning (2015)
• CA Strategic Growth Council, 2014 MPO SCS Self-Assessment • SJCOG 2014 RTP/SCS & EIR Technical Support
• StanCOG 2014 RTP/SCS & EIR
PROFESSIONAL HIGHLIGHTS
EDUCATION
MS, Geography, University of
California, Santa Barbara
BA, Geography (Honors),
University of California, Santa
Barbara
YEARS OF EXPERIENCE
Total: 35
With DKS: 4
2 Travel Demand Modeling / SB 743 Studies
• Ventura County General Plan EIR SB 743 VMT Threshold Analysis (2020) • City of Lompoc SB 743 VMT Threshold Study (2021)
• City of Goleta SB 743 VMT Threshold Study (2020)
• City of Santa Maria SB 743 VMT Threshold Study (2020) • SLOCOG VMT Mitigation Bank (2024) SLOCOG
• Mono County Resource Efficiency Plan and SB 743 VMT Threshold Study (2022) • El Dorado County 743 VMT Threshold Study Peer Review (2020) • City of Fairfield SB 743 VMT Threshold Study (2020)
• City of Goleta Travel Demand Model Update (Current) City of Goleta • Caltrans District 5 Modeling On-Call (Contract #05A1141; 2007-2012) • Caltrans D-1 Del Norte County Travel Demand Model Development (2013) • TRPA/TMPO Travel Model Update Validation Peer Review (2016) • El Dorado County Travel Model Update Peer Review (2016) • City of Goleta Travel Demand Model Update (2017)
• TRPA/TMPO Interregional Trip Estimation Peer Review (2018) Corridor Studies
• US 50 Access Management Study (1992), Tahoe Regional Planning Agency • US 101 CMP Deficiency Plan (2001), SBCAG
• SR 166 Truck Study (2003), SBCAG
• SR 88 Bypass PSR Traffic Analysis (2007), San Joaquin County • Atwater-Merced Expressway (SR 59) PA-ED Traffic Analysis (2010), MCAG • US 101 HOV PA-ED Santa Barbara County (2010), Caltrans District 5 • I-580 Interregional Multimodal Corridor Study (2011), MTC/SJCOG • US 101 HOV Report Santa Barbara County (2012), Caltrans District 5 • I-5 & SR 99 STAA Truck Study (CIP Development) (2012), SACOG/SJCOG • SR 16 Operations Study (2013), Amador CTC
• US 101 Corridor Mobility Master Plan (2014), SLOCOG
• US 101 Pismo PSR Traffic Analysis (2015), SLOCOG
• SR 227 Operations Study (2017), SLOCOG
• SR 68 Scenic Highway Plan (2018), TAMC
• SR 1 Unified Corridor Investment Study (2018), SCCRTC • Coloma Sustainable Community Mobility Plan (2019), EDCTC • SR 49 Corridor System Management Plan Update (2019), NCTC • US 101 Pismo PA-ED Traffic Operations Report (2019), Caltrans/SLOCOG • US 101 Access Restriction Traffic Diversion Study (2019), SLOCOG • SR 49 Multimodal Corridor Plan in Nevada City (2020), NCTC • SR 29 Comprehensive Multimodal Corridor Plan (2020), NVTA • US 101 Corridor Mobility Master Plan Addendum (2020), SLOCOG • SR 49 American River Confluence Corridor Study (2023) EDCTC • Roth Road Corridor Study (2023) SJCOG
• Pier Avenue Multimodal Corridor Study (Completion anticipated January 2025), County of San Luis Obispo
• North County Mobility Master Plan (Completion anticipated January 2025) SLOCOG • SR 166 Comprehensive Corridor Plan (Current) SBCAG
Brian Copeland, PE, PTOE—Page 1
KENDALL FLINT
Regional Lead Community Engagement and
Strategic Planning
Kendall’s relevant expertise: Kendall Flint is an industry professional with more than 30 years of government experience. Ms. Flint has developed and implemented a broad range of communications efforts for cities, counties, special districts and regional planning agencies throughout California. She brings extensive experience in outreach in support of transportation and land use planning and overall public information. She specializes in reaching out to underserved populations and managing controversial projects and issues.
Kendall worked closely with the City of Atascadero on several projects over the past ten years including the City’s 2014 Climate Action Plan, several interchange projects and development of SLOCOG’s Measure J which came within a few hundred votes of passing 2016. She has excellent contacts among the City’s community based organizations, faith based organizations as well as seniors.
RELEVANT EXPERIENCE
Mill Valley Housing Element Update. Kendall is currently working with the City of Mill Valley, managing the public outreach for its 6th cycle update. This includes explaining the Regional Housing Needs numbers which have quintupled since the last update to the general public. It is a challenging project which also includes an actionable environmental justice, equity and inclusion component.
Town of Yountville, General Plan Update. Kendall managed a comprehensive outreach effort as part of the Town of Yountville’s General Plan Update, Envision Yountville. The effort included a Speakers Series, bilingual public workshops, a project website and exceptionally high public participation.
San Luis Obispo, Land Use and Circulation Element Update.
Kendall managed a comprehensive outreach program for the City’s 2035 General Plan Update.
Santa Cruz Housing Element Update. Ms. Flint completed bilingual outreach programs for the City of Santa Cruz in support of its recent Housing Element Update and its ongoing zoning code update to improve connectivity and safety in the City’s main four arterial corridors. Work included meeting facilitation in “lively settings”, interactive click polling sessions, presentation to local community groups and media relations. She also developed a completely virtual workshop online with multiple stations and opportunities for comments.
Additional Housing Element Experience:
City of Dixon
City of Elk Grove
City of Madera
Years of experience: 30
(Recently joined DKS)
Client Feedback:
“TAMC worked with
Kendall Flint most recently
our US 101 South of Salinas
Corridor project. Just after
we launched our outreach
efforts, shelter-in-place
took effect. She quickly
pivoted the team to remote
strategies, and much to our
surprise it worked very
well. In fact, attendance
was larger and more
diverse than many events,
since a remote meetings
and focus groups proved to
be convenient to
commuters. Kendall
assured that our virtual
public outreach was at least
as good, if not better, than
our pre-COVID experience.”
– Debbie Hale
Executive Director
Transportation Agency of
Monterey County
Brian Copeland, PE, PTOE—Page 2
City of Pinole
City of Rancho Cordova
City of San Luis Obispo
County of Napa
San Mateo County Plan Princeton. Plan Princeton was conducted by San Mateo County to update the land use plan for Princeton by the Sea. The project focused on the area west of and including Highway 1, between Pillar Point Harbor and Moss Beach. The purpose of this project was to make a comprehensive update to the policies, plans, and standards regulating the Princeton study area.
Kendall led an incredibly successful outreach effort which included a project website yielding thousands of site visits and more than 300 eNews sign ups, eBlasts to 3000+ Coastside residents, a series highly attended public meetings and workshops, social media, news media and coordination with all of the Coastside communities.
MTC 2035 Regional Transportation Plan. Kendall served as project manager and lead facilitator for MTC’s comprehensive public involvement program for its 2035 Regional Transportation Plan, a three-year program designed to engage residents, stakeholders and elected officials throughout the nine-county Bay Area. Her involvement included planning and staffing for a joint MTC/ABAG Regional Summit attended by 800 people, development of fact sheets, facilitation of public meetings, technical committee facilitation, e-mail advisories, interactive click polling and supervision of the agency’s online database used by member agencies to propose transportation projects.
City of Chico, General Plan Update. Kendall served as project manager for all outreach and community involvement activities supporting the City’s Comprehensive Update to its General Plan and Housing Element including public meetings, website development and community engagement, including facilitation of multiple stakeholder meetings with diverse viewpoints and coordination between planning, environmental and design teams.
City of Burbank Neighborhood Design Project. The City of Burbank, faced with increasing pressure to expand housing opportunities while preserving historic neighborhoods, asked Kendall to lead an outreach program for its Neighborhood Design Project. Hundreds of people participated in person and online to guide the City’s effort to adjust and refine zoning in seven specific neighborhoods. The effort included real and virtual “walk-shops” through neighborhoods to determine community character, design guidelines and intensity of development. Kendall developed a mobile app as well as project website to allow the public to participate virtually.
County of Yuba Community Facilitation. Kendall served as a contract public information officer for the Yuba County Community Development Department. In this role, she provided community outreach services for the Draft Environmental Impact Report for Yuba Highlands, a large development project with a long history of controversy. Kendall acted as an extension of County staff to facilitate public participation in the environmental process. Her work included news releases and editorial board meetings, fact sheets, public meetings, a stakeholder database, e-mail advisories, a project information line and ongoing strategic advice. She also served as the project’s spokesperson for all media and public inquiries.
Brian Copeland, PE, PTOE—Page 1
JOSH PILACHOWSKI, PhD, TE, RSP1
Senior Project Manager
Josh’s relevant expertise: Josh Pilachowski is a registered traffic engineer in California and is currently managing multiple Regional and Local planning projects throughout the Sacramento and Bay Area Regions. He has experience as project manager for regional planning documents and has developed methodologies for large-scale data-based prioritization working with both urban and rural projects.
PLANNING AND POLICY PROJECTS
City of Hercules Circulation Element Update. Josh was the project manager for an update to the City of Hercules Circulation Element Update. The Element Update focused on the introduction of multimodal policies and goals, improved access to the Regional Intermodal Transit Center, and the effect of changing technology. He also attended Planning Commission and City Council meetings to answer any relevant questions as a representative of City Staff.
Hill Town Mixed Use Development TIA. Josh was the project manager for a TIA to update a 2009 analysis to current counts and model forecast for a mixed-use development in the City of Hercules. He was responsible for managing the analysis and report preparation as well as coordinating with the City during the review process. The analysis covered 17 intersections throughout the City of Hercules.
Sycamore Crossing TIA Peer Review. Josh was the project manager for a TIA peer review for a mixed-use development in the City of Hercules. He worked closely with City staff to ensure the quality of the analysis and report matched the needs of the City for this development project.
Safeway at Market Hall TIA Peer Review. Josh was the project manager for a TIA peer review for a mixed-use development in the City of Hercules. He worked closely with City staff to ensure the quality of the analysis and report matched the needs of the City for this development project. He also attended Planning Commission meetings to answer any relevant questions as a representative of City Staff.
Solano Transportation Authority Safe Routes to School Plan Update. Josh is the Project Manager for the update of the Countywide Safe Routes to School Plan for all school districts in Solano County. This work includes local and online outreach efforts, pedestrian- and bicycle-based crash analysis and countermeasure identification for schools across the county, safety audits at priority schools, and program evaluation.
West Hollywood Vision Zero Plan. Josh was the Project Manager for the development of a Vision Zero Plan for West Hollywood. The Plan will focus on key corridors and locations in the City, and will involve the development of a dashboard to review safety data and conduct innovative public outreach to determine community safety priorities.
Solano Countywide Local Road Safety Plan. Josh was the Project Manager for the development of Local Road Safety Plans for all cities in Solano County. This work includes significant stakeholder Registration: California
Professional Traffic
Engineer No. 2763
Road Safety Professional 1
No. 460
Education: Ph.D. Civil and
Environmental Engineering
– Transportation,
University of California,
Berkeley
MS Civil and Environmental
Engineering –
Transportation, University
of Berkeley
BS Civil and Environmental
Engineering, University of
Maryland
Years of experience: 14
Brian Copeland, PE, PTOE—Page 2
coordination across the County, as well as crash analysis and countermeasure identification. Analysis results and recommendations will be used to develop HSIP Cycle 11 grant applications for all involved cities.
City of Hayward Residential Design Study. DKS is a subconsultant for this project and Josh managed the parking analysis and policy support task. The task involved a review of current development standards for residential off-street parking requirements in the zoning code and providing insights and recommendations into what changes could be made to better meet the City’s objectives.
City of Stockton Development Code Update. DKS is a subconsultant for this project and Josh managed the parking analysis and policy support task. The task involved a review of current development standards for parking requirements in the zoning code and providing insights and recommendations into what changes could be made to better meet the City’s objectives.
City of Vacaville Downtown Specific Plan. DKS is a subconsultant for this project and Josh was the task leader for the parking policy and strategy task. The task involved a review of design, operation, and policy needs to ensure that the Downtown public parking lots are sufficient for current and future parking demand. This task also involved public outreach to determine improvements that will increase public usage and opinion of parking facilities while meeting the needs of local business owners.
City of Pacifica General Plan Update and Sharp Park Specific Plan. Josh is the project manager for the transportation portion of the general plan update for Pacifica. This effort is in parallel with a Specific Plan for their downtown Sharp Park area. The analysis involves multimodal demand analysis, LOS calculation for roadway segments and intersections within the city, parking occupancy, and creation of GIS figures to represent the analysis.
San Mateo County Comprehensive Transportation Management Plan. Josh is the project manager for the development of a Comprehensive Transportation Management Plan (CTMP) for Highway 1, SR 92 and other arterial roads on the San Mateo County Unincorporated Midcoast. His responsibilities include development of the report, leading the analysis of operating deficiencies, presenting to stakeholders and public, and coordinating data collection and analysis between DKS and the other firms involved in the effort.
Pacifica General Plan Update. Josh was involved the City of Pacifica the general plan update. His responsibilities involve creation of the EIR Transportation chapter, response to public comments for the FEIR, demand analysis and LOS calculation for segments and intersections within the city.
Half Moon Bay Circulation Element Update. Josh was involved in updating the circulation element of the general plan for Half Moon Bay. This involved demand analysis, LOS calculation for segments and intersections within the city, and creation of GIS figures to represent the analysis.
Sacramento County Local Road Safety Plan. Josh was the project manager for the development of Sacramento County’s Local Road Safety Plan (LRSP). The LRSP combines a data-driven review of five years of crash history throughout unincorporated county with a comprehensive stakeholder outreach effort to identify safety challenge areas for the County. DKS, working with staff and stakeholders, developed goals for each challenge area along with projects, programs, and policies that will help achieve each of the identified goals.
Brian Copeland, PE, PTOE—Page 1
DAVID TOKARSKI
Senior Transportation Planner
David has managed a wide range of transportation planning projects.
He specializes in environmental analysis, GIS applications, impact analyses, and travel demand forecasting. David has developed detailed GIS parcel maps, linked to land use databases, to update travel demand models.
Relevant Experience
SB 743 VMT Implementation, Cities of Rancho Cordova and Sacramento, CA. David prepared preliminary screening maps displaying VMT per Capita and VMT per Employee results derived from the SACSIM Activity-Based Model (ABM). He derived VMT metrics by traffic analysis zone from ABM daily tours data.
Roseville Capital Improvement Program Update Subsequent EIR, Roseville, CA. David was the project manager for the update to the EIR. He prepared land use datasets and roadway networks for travel forecasts for an update of the City’s CIP. He also conducted traffic analyses with LOS calculations at about 185 signalized intersections under several scenarios. David produced the administrative draft EIR Traffic and Circulation chapter for City review.
Fresno County General Plan Update, Fresno County, CA. David used GIS to determine existing and future population, housing, and job projections for planning areas and City spheres of influence for the Fresno County general plan. He created a GIS analysis tool integrating travel model network and Fresno County TAZ layer in ArcView. He used Microsoft Access to inventory existing countywide traffic counts and existing model volumes. David aggregated and prioritized city, county, and Caltrans counts into one database and produced detailed level of service maps using ArcView for the entire County for each scenario.
Transportation Impact Studies, Sacramento, CA. David provided travel demand modeling support for various city impact analyses. Tasks included updating the SACSIM activity-based model for each project (or set of alternatives for a given project) and preparing needed data outputs such as roadway segment and intersection forecasts, project trip distribution, and summarizing VMT.
Placer County Traffic Impact Studies, Placer County, CA. David managed the preparation of a traffic study for the rezoning of a portion of the Placer Vineyards Specific Plan. He prepared traffic forecasts and conducted traffic analysis for numerous other major traffic impact studies including the Bickford Ranch and Dewitt Center Facility Plan.
City of Rocklin Traffic Impact Studies, Rocklin, CA. David managed several traffic impact studies on development projects including the City of Rocklin General Plan Update, the Downtown Plan, and projects in Clover Valley Lakes, Vista Oaks, and Granite Lakes Estates. He produced the draft EIR chapters for City review and responded to public comments for final environmental clearance. David continued to support City staff on many transportation issues and its General Plan update.
Education: MS, Civil and
Environmental
Engineering, California
Polytechnic State
University, San Luis
Obispo
Years of experience: 21
RONALD A. PHILLIPS
PHILLIPS CONSULTING SERVICES
CONTACT
530-217-7432
[email protected]
4328 Empire Creek Circle
Georgetown, CA, 95634, US
PROFESSIONAL OVERVIEW
With over 40 years of fire service experience in California, Ronald Phillips has served in a variety of fire operations and administrative positions. As a consultant to a number of developers, builders and communities over the last 8 years, Mr.
Phillips has provided support and guidance on wildfire and other local hazard issues on over 25 projects in both new and existing communities in Placer, Nevada, Sutter, and El Dorado Counties.
RELEVANT PROJECT EXPERIENCE
County of El Dorado Navigation Center Project
Placerville, CA | 2024– present
• Fire Protection and Emergency Evacuation Planning
Tahoe National Park Gateway Project
Emigrant Gap, CA | 2024– present
• Emergency Preparedness and Evacuation Planning
Dollar Creek Workplace Housing Project
Tahoe City, CA | 2023– present
• Emergency Preparedness and Evacuation Planning
Generations at Green Valley Subdivision Project
El Dorado Hills, CA | 2023– present
• Fire Protection and Emergency Evacuation Planning
Creekside Village Specific Plan
El Dorado Hills, CA | 2023– present
• Fire Protection and Emergency Evacuation Planning
Ridge Subdivision Map Project
Penyrn, CA | 2018-2019
• Fire Protection and Emergency Evacuation Planning
Placer Vineyards Specific Plan
West Roseville | 2018-2020
• Fire Protection and Emergency Evacuation Planning
EXPERIENCE
• Phillips Consulting Services
Owner – Sole Proprietor
2018-2025
• Interim Fire Marshal
El Dorado Hills Fire Department
2020-2023
• Fire Chief, Assistant Director of
Emergency Management
City of Folsom, CA
2010 – 2016
SKILLS
• Community Fire & Rescue
Master Planning
• Wildfire Protection Plan
Development
• Community Wildfire
Assessments and Plans
• WUI Site Assessments
• Emergency Evacuation
Planning & Preparedness
EDUCATION
Bachelor’s Degree in Fire
Administration
Cogswell Polytechnical College
2010
JIM HEID, FASLA
Founder UrbanGreen
Founder CRAFT Development
Healdsburg, CA
UrbanGreen Project Solutions
Education
MS, Real Estate Development MIT
BLARCH University of Idaho
Select Publications
Building Small: A Handbook for
Entrepreneurial Developers, Civic
Leaders and Great Communities
Urban Land Institute 2020
Resilience Across the Rural
to Urban Transect
Urban Land Institute, April 2015
‘Reinventing Real Estate’
Urban Land March 2011
Developing Sustainable Planned
Communities
Urban Land Institute 2007
Honors • Advisory •Teaching
O’Donnell Award for pro bono
contributions to Panel Advisory
Services - Urban Land Institute, 2016
Responsible Property Investing
Council, Urban Land Institute,
Founding Member
ULI Panel Advisory Services Chair:
Sustainable Urbanism Evaluation,
Moscow Russia, 2011
Oxbow District Expansion
Napa, CA 2019
Tower Renewal Programme
Toronto CA 2020
Elected to ASLA
College of Fellows, 2012
Professional Registrations
CLARB Registration #1797
RLA Arizona, Louisiana
Jim is a sustainability advisor, real estate strategist and infill developer based in Sonoma County. Known for his aspirational but practical approach, he works with proven tools and best practices as a way to better communicate the value of good design within the realities of local market norms. With over forty years experience as an urban designer, land planner, sustainaiblity strategist and now infill developer he brings a broad range of perspectives and skills to the discusssion about how communities grow.
Trained as a landscape architect, he received a Masters in Real Estate Development from the Massachusetts Institute of Technology (MIT) as way to more effectively integrate economics, development and design thinking.
An active member of the Urban Land Institute ULI, Jim was at the forefront of defining the tenets of sustainable community design. He was the lead instructor for ULI’s pioneering program in Sustainable Community Design and is regularly featured as a keynote speaker on the subject.
He continues his leadership as founder and lead instructor for ULI’s new program focused on small scale incremental development. Having led 16 national tours on the subject, the pioneering work and rationale for ‘small’ will be presented in his new book Building Small, to be released March 21.
Jim works seamlessly with multi-disciplinary teams, bringing his design and real estate training to resolve complex land use challenges with long term, enduring solutions that are coupled with actionable initiating acttions. Jim uses his excellent communication and presentation skills with a desire to see the public outreach process build deep community understanding for the how and why of decisions, not just consensus.
His collaborative, integrated approach to complex land use issues is demonstrated through regular participation and chairmanship of over over 15 ULI Advisory Service Panels - most recently in Napa, CA and Toronto, Canada.
Relevant projects for this assignment include:
• Community outreach, urban design and public education for the Central Healdsburg Area Plan (2010-2014); and then Healdsburg Avenue Roundabout (2015-2018) Client: City of Healdsburg • Community workshop development, facilitation and leaderhsip for ‘Housing Our Community’ - a three part series of community education sessions on housing economics and affordable housing tools. Clients: Healdsburg - 2015-2016, and Sonoma 2019 • Community Education, Trends Presentation and Public Workshop Faciliation as part of General Plan Updates for Gilroy, CA; Folsom, CA; Windsor, CA. Client Mintier-Harnish 2010-2020
• Developer and designer (with Opticos Design) for RiverHouse - an eight unit infill pocket neighorhood in Healdsburg CA. Winner of the 2019 PCBC ‘Best on the Boards’ award, final homes will be delivered in March 2021. www.riverhousehealdsburg.com
• Developer, designer and founder of CRAFTWORK - shared workspace in downtown Healdsburg. Built to drive local small business ecosystem and create a community hub for intelligent conversation CraftWork opened January 2020. www.craftworkhbg.com
74 MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Tinker, Economic Development Manager
SUBJECT: Overview of the City’s Film Services and Permitting Process
BACKGROUND & DISCUSSION
The City of Big Bear Lake has long recognized the importance of film and commercial production as both an economic driver and a community engagement opportunity. Film productions showcase the City’s natural assets, promote tourism, and support local businesses through direct spending on lodging, food, and services. At the same time, the City must ensure that filming activities occur safely, respectfully, and without undue disruption to residents, visitors, or City operations.
To regulate the process and to mitigate the associated impacts, the City issues film permits under the authority of the Municipal Code (Title 5, Business Licenses and Regulations), which requires any commercial activity conducted within City limits, including commercial filming, to obtain the applicable business licenses or permits. Chapter 5.97 of the City’s Municipal Code (Filming Activities) sets forth the definitions of what activities require a film permit and how the City is to administer the permitting process.
To assist in coordinating these efforts, the City contracts with the Inland Empire Film Services office (IEFS). The IEFS functions as the regional film commission and acts as the City’s liaison and ombudsman for film permit applicants. Applicants are not required to submit film permit applications through the IEFS, and can provide completed applications directly to City staff for processing and approval, but IEFS handles the majority of permit applications as they are better positioned to assist production applicants in all aspects of the film permitting process. The City contracts with IEFS to function as a “one-stop shop” for film permit applicants, with permitting support services for the City that include:
• Marketing Big Bear Lake as a filming destination;
• Location coordination including scouting, property owner permissions and releases, site tours and location recommendations;
• Providing applicants with the necessary forms, insurance, and indemnification requirements;
• Coordinating permitting requirements and impact assessment with the City and agency partners (County of San Bernardino, San Bernardino County Sheriff’s Office, Caltrans / State of California, Big Bear Municipal Water District, USDA Forest Service, Big Bear Fire Department, etc);
Item 2.5
• Serving as the primary point of contact for production companies; • Ensuring compliance with state and local regulations, including California Public Resources Code § 14998 and the California Film Commission’s location filming guidelines.
Activities Requiring a Film Permit:
A permit is required for any activity involving motion picture, television, video, still photography, or similar production for commercial purposes conducted on public or private property within City limits. Examples include:
• Feature films, TV shows, and commercials;
• Social media or streaming productions for commercial use; • Drone or aerial filming;
• Filming activities involving use of City facilities or the public right-of-way.
Activities Exempt from Permitting:
A film permit shall not be required for any of the following activities, provided that the activity will not require the closure of a public street, or substantially impede vehicular traffic thereon:
• Filming conducted for news media coverage;
• Filming activities conducted for use in a criminal investigation or civil or criminal court proceeding;
• Noncommercial filming activities conducted solely for private or family use; • Filming activities conducted by or for the City.
Obtaining a Film Permit:
In order to obtain a film permit, applicants must provide:
• Completed City of Big Bear Lake Photography and Motion Picture Permit Application; • Certificate of Insurance naming the City as additionally insured; • Hold harmless and indemnification agreement;
• Site map and schedule;
• Advance notification to affected neighbors when applicable; • Worker’s Compensation Insurance;
• Payment of applicable fees and deposits.
Depending on the scope, the City may also require clearance from other impacted agency partners, such as traffic control plans, authorization from the Fire Department, proof of aircraft or drone insurance with corresponding FAA approvals, etc.
While the City’s application and permitting process is consistent with industry standards and in line with best practices used across Southern California, staff recognizes the potential to enhance the City’s permitting process and increase flexibility and responsiveness, including:
• Encouraging experienced or recurring applicants (who are familiar with City and IEFS procedures) to apply for permits directly with the City without requiring IEFS facilitation; • Exploring the development of an online film permit portal integrated with the City’s existing business license system;
• Developing set standards for pre-approved filming zones or “film-friendly corridors” where impacts are predictable and mitigations are predefined; • Updating the City’s public information materials to better communicate permit timelines and expectations.
Staff also notes that while discretionary flexibility can be beneficial, maintaining consistency and fairness across all film permit applications is critical to the successful management of the City’s filming activities. Given that each production is unique, and many film permits often require coordination with multiple City departments and outside agencies, a formalized process ensures accountability, liability coverage, and equitable treatment.
FISCAL IMPACT
There are no fiscal impacts associated with this item.
ENVIRONMENTAL CONSIDERATIONS
Under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.
CONSIDERATION OF STRATEGIC PRIORITIES
1. Enhance community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners.
2. Preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.
RECOMMENDED ACTION
It is recommended that the City Council receive a staff presentation providing an overview of the City’s film services and permitting process; provide direction to staff, as appropriate.
ATTACHMENT
1. Film Permit Application
Dear Permit Applicant:
The following is information about the City of Big Bear Lake Filming Permit Application.
Please complete and return the application with a legible map clearly marking the specific location you wish to use. The completed application, application fee, Insurance Certificate(s), Letter(s) of Endorsement, and map must be received in our office before the application can be processed. It is important to list all props to be used, and a detailed description of all your activities. You must list all equipment, stunts, pyrotechnics, explosive devices, drones, helicopters, any aircraft, etc. used in your shoot. The paperwork must be signed by the applicant named on the application.
Fire Requirements
A fire inspection is required for all shoots with a generator. Any shoot with 25 people or larger may require a City of Big Bear Lake stand-by firefighter. Shoots involving pyrotechnics and/or stunts may require additional personnel or equipment pending review. Fees are determined on a case-by-case basis, but the average cost for a fire inspection is around $75 and a stand-by firefighter is around $150 for the first four hours (minimum requirement).
Insurance Requirements
General Liability: The Production Company shall maintain at all times during the term of the Film Permit one million dollars ($1,000,000) per occurrence in commercial general liability insurance for bodily injury, personal injury, and property damage. All such policies shall name the City, the City Council, and each member of the City Council and City's other officers, employees and agents as Additional Insureds under such policies.
Auto Liability: When deemed necessary by the City, the Production Company shall maintain one million dollars ($1,000,000) per occurrence in automobile liability insurance for bodily injury and property damage including coverage for owned, non-owned, and hired vehicles in a form and with insurance companies acceptable to the City.
All policies shall contain a provision stating that the Production Company policies are PRIMARY insurance and that insurance of the City or any named Additional lnsureds will not be called upon to contribute to any loss.
All insurance policies are to be placed with Insurers with a current A.M. Best rating of no less than an "A" policyholder rating and a financial rating of not less than Class VIII. All Insurers shall be licensed by the State of California to issue insurance in the State of California.
You must provide proof of liability insurance and a Letter of Endorsement (ISO form #CG-20-12-07- 98 or equivalent) naming the City of Big Bear Lake, its officers, agents, employees and volunteers as additionally insured in the amount of $1 million. The Insurance Certificate and Letter of Endorsement must read verbatim:
Item 2.5
Attachment 1
City of Big Bear Lake, 39707 Big Bear Blvd., P.O. Box 10000, Big Bear Lake, CA 92315 and its officers, City Council, agents, employees and/or volunteers are named additional insureds with respect to liabilities arising out of the performance of services hereunder.
Aircraft Insurance: In the event of the use of airplanes or helicopters, an additional Aircraft Liability Insurance Certificate and Letter of Endorsement is required in the amount of $10 million, using the same verbiage above. FAA approval, in writing, is also required.
Drone Insurance: In the event of the use UAS/Drones, an additional UAS/Aircraft Liability Insurance Certificate and Letter of Endorsement is required in the amount of $2 million, using the same verbiage above. Also required will be: Copy of FAA Drone Pilot License, Copy of FAA Drone Registration Card, a POA (Plan of Activities) with map showing the flight area and the City’s Drone Questionnaire. NOTE: Most of the City is within the flight path of the Big Bear Lake airport. All drone flights must be cleared by them in writing.
Workers compensation Insurance: Proof of workers compensation insurance is required.
Please email a copy of the Certificate(s), along with the Letter(s) of Endorsement, to [email protected] for review. If you have any questions, please call ( 909) 460-8100, x101.
Basic Film Permit Processing Fee:
Motion Permit Fee: $267.45 per application
Stills Permit Fee: $180.75 per application
IEFS Service Fee: $230 per application
These fees are non-refundable and is charged to cover the processing of the permit. Payment is required before the permit will be processed. Checks, credit cards and ACH are accepted (credit cards & ACH will be subject to a 3.1% convenience fee). A variable fuel surcharge is assessed on a case-by-case basis. Consult your permit technician for details. Fees are subject to change without notice.
A site monitor may be assigned on a case-by-case basis. A neighborhood notification may be required on a case-by-case basis. Any filming outside of 7:00am – 10:00pm will require a neighborhood sign-off of 70% for approval. All site monitors, notifications and sign-offs must be performed by a third party who has been vetted by the Film Commission or performed by the Film Commission itself. Fees for Site Monitors, notifications and sign-offs varies based on location, activity, sensitive nature of the location and vendor providing these services. Contact your permit coordinator for more information.
In order to process the application in a timely manner, the application, Certificate(s) of Insurance, a map of your filming location(s), and payment must be received 4-5 business days prior to filming (City office is closed on Fridays). Please contact our office once a location has been chosen to determine the availability of the location. All reservations are tentative until we receive the processing fee for the application and the paperwork. If you have any other questions, please contact the Film Office (Inland Empire Film Services) at (909) 460-8100, x101 - [email protected]
City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 5 Code of Professional Responsibility
The City of Big Bear Lake Film Office requests all production companies to adhere to the following guidelines:
1. When filming in a neighborhood or business district, proper notification is to be provided to each merchant or neighbor who is directly affected by the company (this includes parking, base camps, and meal areas). The notice should include the production company's name, company contact and phone number, dates and hours of filming, and type of filming activity.
2. Production vehicles arriving on location in or near a residential neighborhood should not enter the area before the time stipulated in the permit and park one by one, turning off engines as soon as possible. Cast and crew should observe designated parking areas.
3. Do not trespass onto neighbor's or merchant's property. Please remain within the boundaries of the property that has been permitted for filming.
4. Moving or towing of the public's vehicles is prohibited without the express permission of the municipal jurisdiction or the owner.
5. Cast and crew meals should be confined to the area designated in the location agreement or permit.
6. All catering, craft services, construction, strike and personal trash is to be removed from the location.
7. Removing, trimming and/or cutting of vegetation or trees is prohibited unless approved by the permit authority or property owner.
8. All signs erected or removed for filming purposes will be removed or replaced upon completion of the use of that location unless otherwise stipulated by the location agreement or permit.
9. Please keep noise levels as low as possible
10. Observe designated smoking areas and always extinguish cigarettes in butt cans.
11. The cast and crew should not bring pets to the location unless authorized in advance by the permit authority or property owner.
12. All sets and props should be removed upon completion of their use.
City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 6 Temporary Use Sign Guidelines
Temporary use and special event signs shall be allowed for annual civic, patriotic, recreational, or visitor oriented events of general public interest.
Signs for special events shall not exceed six (6) per event and may be located on or off site, with proof of property owner permission provided such number and size minimize overall sign clutter and are necessary to adequately inform or direct the public to the event.
Signs may be freestanding or A-frame and should not exceed nine (9) square feet. Signs shall be professional quality. Day-glow colors are strictly prohibited.
Signs for temporary use may be displayed only during the duration of the temporary use.
PROHIBITED SIGNS
A. Alternating, rotating or flashing signs or parts thereof.
B. Signs attached to or painted on natural features such as trees, shrubs or rocks.
C. Signs located within with public right-of-way.
D. Signs supported to or attached to any utility pole, street sign, snow pole, traffic post, traffic signal, or any similar device.
E. Signs which conflict with any traffic control device.
F. Signs which impair public safety.
G. Sound emitting signs.
H. Stringed pendant flags and streamers
I. Signs that use a vehicle for support.
Prohibited signs will be immediately removed by City Code Enforcement Officers.
City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 1 Date of Application:________________________ Project Title:______________________________ Company:_________________________________ Location Manager:_________________________ Address:__________________________________
__________________________________________
Telephone Number(s):______________________
Production Manager:_______________________
Telephone Number:_________________________ Telephone Number(s):_______________________ Fax Number: ______________________________ Producer:__________________________________ Email Address:_______________________________________________________________________ Production Type: ☐ Still Photography ☐ Commercial ☐ TV-Movie ☐ TV Episode ☐ Feature Film ☐ Music Video ☐ Documentary ☐ Industrial ☐ Other: __________ Total Personnel:_________ Total Number of Vehicles/Equipment:________ Total Number of Days:________ Equipment Detail: Please supply total number of each of the following items to be used at the filming location(s).
Generators:_________ Large Trucks:_________ Motorhomes:_________ Vans:_________ Trailers:___________ Picture Vehicles:_________ Cast/Crew Cars:_________ Description of Filming Activity: Please provide specifics about your shoot, describing the scenes to be shot at each location and any use of animals, stunts, pyrotechnics, hazardous materials, etc. Please include and indicate prep and strike days. Attach additional sheets if necessary.
Proposed Parking/Staging Arrangements:______________________________________________________ Proposed Security Services:_________________________________________________________________ Proposed First-Aid Services:_________________________________________________________________ Proposed Trash Collections and Disposal:______________________________________________________ Proposed Restroom Facilities:_______________________________________________________________ Traffic: If your shoot is planned on City street(s) and/or property, please submit a site plan showing proposed location(s) of cast, crew, vehicles and the route to be traveled on the street(s). ☐ Site plan attached ☐ Site plan will be submitted by time ______________ and date ___________.
Stunts/Special Effects: please provide detailed information about any stunts or special effects planned:
____________________________________________________________________________________________________________ Pyrotechnics: please provide detailed information about any pyrotechnics planned:______________________________________
Pyrotechnician:________________License #: _____________________ Telephone Number:___________ Aerial Stunts/Aircraft Use: please provide detailed information about any aerial stunts or aircraft use planned:
___________________________________________________________________________________________________________ Date Hours Location Ent./Ext. Activity
City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 2 GENERAL TERMS, CONDITIONS, AND RESTRICTIONS
AUTHORITY This permit is issued by the authority of the City of Big Bear Lake, for the purpose of photographing, filming, or videotapin g in the City of Big Bear Lake in accordance with Ordinance No. 92-212.
This permit does not constitute or grant permission to use or occupy property not belonging to, or under the control of, the City of Big Bear Lake. Permission to use or occupy these properties must be obtained from the owner or controller of such property in addition to this permit. Proof of such permission may be required prior to issuance of a permit by completing an Addendum form. PERMIT REQUIREMENT This permit must be in the possession of the applicant at all times while on location and must be made available for inspection when requested by City authorities or the public. Use of this permit implies agreement on the part of the holder to comply with the terms and conditions of the permit. COMPLIANCE WITH LAWS Permittee agrees to comply with all federal, state, and local laws, regulations, ordinances, and rules. Vehicle code provisions and/or posted parking regulations will be enforced unless noted otherwise in this permit. The Filming Fire and Life Safety In spection Check List will be strictly enforced. INSURANCE Prior to beginning operations under this permit, Permittee must submit evidence of general liability insurance. The amount and type of such insurance shall be that required by the City of Big Bear Lake at the time this permit is issued, unless a different amount and type of insurance is specified in the p ermit. If Permittee uses or operates licensed motor vehicles pursuant to this permit, automobile liability insurance is required as well.
INDEMNIFICATION Except for the active negligence or tortuous conduct of the City of Big Bear Lake, Permittee agrees to indemnify, defend and hold harmless the City and any other agencies designated at permittor, their agents, officers, employees, and contractors from and against any and all liability, expense, including defense costs a nd legal fees and claims for damages of any nature. Such claims may include, but shall not be limited to, those alleging bodily injury, personal injury, or property damage arising from the operators, ac ts, or omissions of employees hereunder. Permittee further agrees to indemnify, defend, and hold harmless the City and any other named permittors from any and all worker' compensation suits, liability, or expense arising from or connected with any services for or on behalf of Permittee by any person pursuant to this permit. WORKER'S COMPENSATION By signing below, Permittee agrees to conform to all applicable Federal and State requirements for Worker's Compensation insurance for all persons operating under this permit. ASSIGNMENT This permit shall not be assigned by the Permittee without the written consent of the City. CONSIDERATION Permittee shall pay, prior to the issuance of a permit or rider thereto, all fees and deposits required. Service charges and use fees listed on this form are estimates. Actual charges, computed at the completion of filming, may be less or exceed these estimates. Permittee agrees to pay any additional charges which may accrue incidental to any use or service provided to the Permittee within 10 days after receipt of any invoice for s uch use or services. Overpayments will be refunded. CREDIT The City of Big Bear Lake expects film credit, unless otherwise determined by an authorized representative of the City of Big Bea r Lake. AUTHORITY TO REVOKE OR CANCEL In the event that an authorized representative of the City finds that the activities being conducted by the Permittee unnecessarily endanger the health or safety of any person or that said activities are or will cause damage to real or personal property. said representative, at his sole direction may suspend, cancel, or amend this permit. The City reserves the right to suspend, cancel, or amend this permit at any time without incurring any liability to the Permittee. RIDERS Additional documents known as 'riders" may, on occasion, be issued to alter or amend an original permit. Except as amended by the riders, all other terms, conditions, and p rovisions of the original permit remain in effect. When executed, a rider becomes part of and must be attached to the original permit. ADDITIONAL TERMS APPLICABLE TO FILMING ON CITY OWNED PROPERTY Permittee shall be subject to the control and instructions of the City representative(s) assigned to the Permittee in order to avoid any interference with the operations o f the City's facilities or property. Permittee acknowledges that its use of City facilities for purposes of the permit is at its own risk and expressly waives any right to make or prosecute claims or demands against the City for any loss, injury, or damage which Permittee ma y sustain by virtue of the exercise of the permission granted or by reason of any defect, deficiency, or impairment which may occur from time to time from any cause of the utilities or other services furnished or for any loss resulting from fire, water, to rnado, civil commotion, riot, landslide, windstorm, earthquake or acts of God. On or before the date of the expiration of this permi t, the Permittee shall remove from said properties all location sets, structures, rubbish and unsightly matter placed on the property by the Permittee unless the City agrees that this may be done at a later time. In the event Permittee fails to do so , the City may cause the same to be done and Permittee agrees to pay the City any cost incurred. Permittee agrees to pay the City for damage to City property resulting from the operations undertaken by Permittee. By issuance of this permit, the City does not imply that use by Permittee shall be exclusive. We hereby accept this permit and agree to abide by all the terms and conditions thereof.
Permittee: City of Big Bear Lake:
_____________________________Company ______________________________ Representative _____________________________ Representative ______________________________ Date _____________________________ Date
Who hereby covenants, guarantees, and warrants that he/she has the power to obligate the Permittee to the terms and conditions of this permit.
Insurance: Before a permit is issued, a certificate of insurance naming the City of Big Bear Lake as additionally insured must be submitted.
The Insurance Certificate must be issued by insurance underwriters "admitted" by the California Insurance Commission and rated 'A' by Best's Key rating Guide. Requirements include: Minimum of $1,000,000 general liability, proof of workers compensation and $10,000,000 Aircraft liability when applicable. Other activities may require additional insurance coverage. ☐Insurance Certificate attached ☐Insurance Certificate will be submitted by time________ and date__________ Insurance Company: _______________________________________________ Expiration Date:_________________ For Office Use Only
Permit Number Granted:_____________________________ Dates Effective:_____________________________________ Special Approval/Permits Required:
☐ No Special Approvals/Permits Required ☐ Property Owner Permission ☐ Standby Fire Required ☐ Homeowner/Merchant Association Permission ☐ Police Required ☐ Other: ___________________________________________ ☐ FAA Approval
Attachments:__________________________________________________________________________________________ Provisions:____________________________________________________________________________________________ Fees and Charges Collect: Fees collected in advance are estimates. An adjusted bill may be required at completion of the project.
Fire Department Sheriff Public Works Permit Fee Other
Total Fees Collected in Advance:___________________________________ Date Paid:_____________________________ How Paid:______________________________________________________ Receipt Number:_______________________ Fees Owed at Completion of Project:________________________________ Overpayment to be Refunded:____________ City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 3 Addendum -1
If you are shooting on private property, either "A" or "B" below must be completed and signed.
A. PROPERTY OWNER
I,_________________________________________ hereby certify under penalty of perjury that I am the legal owner of the property located at____________________________________________________ and that I consent to the photographic recordings occurring on said property on_____________________.
____________________________________
Signature Date
____________________________________
Mailing Address
____________________________________
____________________________________
Telephone Number
A. LEGAL REPRESENTATIVE
I,_________________________________, _______________________________________________, of _____________________________________________________________________herby certify that ________________________________________________________________ is the owner’s legal agent for the property located at_____________________________________________________________and that_____________________________________________________ consents to the photographic recordings occurring on said property on___________________________________________________.
____________________________________
Signature Date
____________________________________
Mailing Address
____________________________________
____________________________________
Telephone Number
City of Big Bear Lake
Photography and Motion Picture Permit Application
39707 Big Bear Blvd. • P.O. Box 10000 • Big Bear Lake, CA 92315 USA 4 Permit #:______________________ Fee #:_______________________
APPLICATION FOR FILMING PERMIT
PLEASE PRINT
Name of Permittee/Production Company:____________________ Dates(s) of Activity:_________________________ Address:________________________________ Activity Start Time:________________ Activity End Time:_______ ________________________________________
Authorized Signature of Permittee/Production Company:____________________________________________________ Contact Person:____________________________________________ Telephone Number(s):_______________________ Date and Time Submitted: _______________________________________________________________
PLEASE INDICATE WHICH CITY STREET(S) YOU WILL UTILIZE DURING THE EVENT (INCLUDE A MAP SHOWING YOUR LOCATION):________________________________________________________________________ _____________________________________________________________________________________________________ PLEASE INDICATE SPECIFIC ACTIVITIES TO BE PERFORMED: ________________________________________ _____________________________________________________________________________________________________
PRIOR TO ISSUANCE OF PERMIT, A CERTIFICATE OF INSURANCE AND LETTER OF ENDORSEMENT MUST BE EMAILED OR FAXED TO THE CITY CLERK’S OFFICE, SHOWING COVERAGE OF AT LEAST $1,000,000 GENERAL LIABILITY INSURANCE (THE ORIGINAL MUST BE MAILED THE NEXT WORKING DAY TO THE CITY OF BIG BEAR LAKE). THE CERTIFICATE OF INSURANCE AND LETTER OF ENDORSEMENT MUST LIST THE CITY OF BIG BEAR LAKE AS ADDITIONALLY INSURED.
PERMITTEE AGREES TO INDEMNIFY THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES AGAINST AND HOLD THEM HARMLESS OF AND FROM ALL CI.AIMS AND LIABILITIES OF ANY KIND ARISING OUT OF, IN CONNECTION WITH OR
RESULTING FROM NEGLIGENCE ON PART OF PERMITTEE, ITS OFFICERS, AGENTS, CONTRACTORS AND EMPLOYEES IN
CONNECTION WITH WORK UNDERTAKEN UNDER THIS PERMIT, AND DEFEND THE CITY AND ITS OFFICERS,
COMMISSIONS, AGENTS AND EMPLOYEES FROM ANY SUITS OR ACTIONS AT LAW OR IN EQUITY FOR DAMAGES, AND PAYALL COURT COSTS AND COUNSEL FEES.
Will this event require any of the following?
☐ YES ☐ NO | Pyrotechnics, explosives, stunts, etc.? (lf yes, please list below & must be signed off below by Sheriff & Fire) ☐ YES ☐ NO | ITCs or street closures? (lf yes, a traffic plan may be required.) Officers needed per Sheriff Recommendation:_________ Traffic Control Devices needed per Sheriff Recommendation:___________ City of Big Bear Lake
ROAD APPLICATION
PO Box 10000
Big Bear Lake, CA 92315
AUTHORIZED COUNTY SHERIFFS AUTHORITY OFFICER IN CHARGE OF FILMING ACTIVITY (please print) ____________________________________________________
__________________________________________________ ________________________________________________________
AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER
AUTHORIZED CITY FIRE AUTHORITY (If applicable) OFFICER IN CHARGE OF FILMING ACTIVITY (please print) ____________________________________________________
__________________________________________________ ________________________________________________________
AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER
CITY OF BIG BEAR LAKE
ANIMAL STIPULATIONS FOR COMMERCIAL FILMING
1. Animals not endemic to the area shall be under the control of qualified handlers at all times. Animals shall NOT be allowed to feed on natural vegetation.
2. Permittee is responsible for providing appropriate feed and water for the animals.
Plant eating animals shall be fed non-germinating pellets or certified weed-free hay for two days prior to filming AND during filming on-location within the City of Big Bear Lake. When not in use, animals will be corralled either by the use of a free standing fenced corral, being tied to a parked vehicle, or housed within a trailer in a parking area or road.
3. All animal “waste” shall be removed from the land on a daily basis. Transmission of diseases from domestic animals to wildlife will be avoided through appropriate action (vaccines, avoidance of contact, etc).
Permittee acknowledges, by signing below, that he/she knows, understands and accepts the terms and conditions under which this permit is issued.
Permittee Signature
Permittee Name (please print)
Title
Phone number
Date
Animal Wrangler Signature
Animal Wrangler Name (please print)
Address
City, State, Zip
Phone number
Date
Request to Use Unmanned Aircraft Systems in
the City limits of Big Bear Lake.
Date Production Company
Type of Production Production Title
Proposed Film Date(s) Production Contact
Contact’s Cell# Email Address
Location Address Hours of UAS Activity
From [ ] a.m. [ ] p.m. to [ ] a.m. [ ] p.m.
Location Address #2 Hours of UAS Activity
From [ ] a.m. [ ] p.m. to [ ] a.m. [ ] p.m.
UAS Company Primary Contact
Address Cell#
Email Address
UAS / AIRSPACE INFORMATION
Make/Model of Aircraft Registration#
Make/Model of Aircraft Registration#
Total Payload Weight (incl. UAS/camera/additional equipment) Class of Airspace UAS Activity Will Occur in: □B □C □D □E □G Restricted Areas or Temporary Flight Restrictions (TFR) Within Proposed Time/Area of Operation? □Yes □No REMINDER: if you are flying in Class B, C, D or E airspace, ATC authorization is required for all UAS activity.
UAS OPERATING AUTHORITY:
□ 14 CFR Part 107 □ Title 49 (“Hobbyist” Rules) – For Students Only Part 107 Requirements
Name of Remote Pilot in Command
Remote Pilot’s Phone# Remote Pilot’s Certificate#
If Remote Pilot will not be operating UAS, name of person operating UAS under the direct supervision of Remote Pilot
Visual Observer: □Yes □No
Please provide the following:
□ Copy of Remote Pilot Certificate
□ Copy of Part 47 or Part 48 Registration Certificate for each UAS listed above □ Description of planned flight operations, including diagrams, charts and maps as applicable □ Certificate of Insurance & Endorsement □ Copy/screen shot of ATC approval to operate in restricted airspace For Students Enrolled at an Accredited Educational Institution Operating Under “Hobbyist” Rules Name of Operator Operator’s Phone#
Name of School
Please provide the following:
□ Copy of UAS Registration □ Certification letter from school (on school stationery) □ Detailed description of proposed UAS activities □ Name of community-based organization’s safety guidelines □ Certificate of Insurance & Endorsement under which you will be operating WAIVERS: Please note that students may not apply for FAA waivers. For Part 107 Remote Pilots: if you are requesting any of the following activities, please check all that apply and furnish proof of waiver from the FAA upon submission of this document.
□ Flight over non-participants (§107.39) □ Night flight (§107.29) □ Operating from a moving vehicle (§107.25) □ Flight altitude restrictions (§107.51) □ Operating multiple small UAS’ (§107.35)
Remote Pilot in Command is responsible for the safe operation of all UAS activities and declares that he/she will be in compliance with all Part 107 standards and requirements.
Signature of Remote Pilot in Command or Authorized Company Representative Print Name Title
Student enrolled at an accredited educational institution is responsible for the safe operation of all UAS activities and declares that he/she will be in compliance with all community-based safety guidelines.
Signature of Student Operator Print Name
Best Practices for UAS Operations Over City Property
Although not specified in Part 107 Rules, the BBLFO suggests the following for optimum safety:
• Use of a visual observer.
• UAS operator should scout location site(s) of proposed drone activity in advance of filming. • Operator should be at least 21 years of age.
• Operator should possess a Motion Picture & Television Operations Manual. • Operator should have previous film set experience.
**IMPORTANT**
Please allow seven (7) business days for the BBLFO to process requests for film permits that include the use of drones, and be aware that the process will not begin until all required documentation has been submitted.
Also note that meeting all qualifications required of a Remote Pilot does not guarantee that permission to fly a small UAS in the City limits of Big Bear Lake or over City owned properties will be granted.
BBLFO reviews applications on a case-by-case basis and consent or deny requests based on location conditions and specific agency guidelines.
BEAR VALLEY UNIFIED SCHOOL DISTRICT
P,Q, llox 1529, Big Bear Lake, California 92315
APPLICATION FOR USE OF SCHOOL FACILITIES
Request is hereby made by the undersigned for the use of the following school facilities on the date(s) set forth ( this is to
include practices as well as scheduled events):
FACILITY DATE(S)
Nature of Use:
• Name of Speaker:
An admission charge or collection D will
Expected Attendance:
The net proceeds will be used for:
From:
From:
From:
D will not be made.
HOURS
To:
To:
To:
The following equipment will be needed: (If Cafeteria is to be used, please complete the back of this fonn.)
NO SMOICTNG POLICY
Bear Valley Unified School District Policy AR3513.3 states that there will be no smoking at any school facility or on school grounds at any time.
ED CODE 40043
Groups or persons using school facilities under the provisions of this policy shall be liable for any property damages caused by the activity.
REQUIRED CERTIFICATION
1. Applicant hereby agrees to hold the Bear Valley Unified School District, its' Board of Trustees, the individual members thereof, and all district officers, agents and employees free and harmless from such loss, damage, liability, cost or expense that may arise during or be caused in any way by such use or occupancy of school property. Applicant further states that he has read the rules and regulations governing the use of the facility and agrees to abide by and enforce same.
2. Applicant (organization) is requested to show proof of liability insurance by filing a Certificate oflnsurance with the District Office prior to the use of facility.
3. The undersigned, as duly authorized representative for _,_-,-.,--,---,,--=states that, to the best of his/her !mow ledge, the school property for use of which application is hereby made, will not be used for the commission of any crime or act which is prohibited by law.
The undersigned further declares that _________ � the organization on whose behalf be/she is applying for use of school property, upholds and defends the Constitutions of the United States and the State of California,
SIGNATURE: ___________________ -,----,,--,--,-----
(Must be an officer of the group, or present written authority from organization making this application) PRINT NAME: ____________________________ _
TITLE: ______________________________ _
MAILING ADDRESS: __________________________ _
(for billing pu1poses) TELEPHONE: ____________ _ Date: ---------- APPROVALS:
SCHOOL(by): ________ _ Record of Payment (except when free use is granted) Date: _____________ _ Deposit:______ Receipt: _______ _ DISTRJCT OFFICE: _______ _ Balance:______ Receipt: _______ _ Date: ____________ _
Certificate of!nsurance on file: _______ _
Revised 1/6/05
AGENDA REPORT
Service, Quality, Community
DATE: November 12, 2025
TO: Honorable Mayor and City Council Members
FROM: Erik Sund, City Manager
PREPARED BY: Reginald A. Lamson, DWP General Manager
SUBJECT: Garstin Water Operations Facility Project Update On July 1, 2025, DWP published a notice inviting bids for the Garstin Water Operations Facility Project.
The Project will construct site improvements at DWP’s Garstin Water Operations Facility located at 41972 Garstin Drive. Improvements include the construction of a 13,400 SF., single story, concrete block replacement building, a 10,000 SF. metal single story warehouse addition, covered parking for 15 operations response vehicles, a 375-panel solar power generation system, backup diesel generator, and site improvements.
On August 1, 2025, four (4) sealed bids were received and read aloud at the DWP office and reviewed by PBK, the Architect of Record. The bid for the apparent lowest bidder was also reviewed by legal counsel (BB&K) to ensure that all legal requirements were satisfied. Listed below are the bids received:
Contractor Bid Amount
AMG Associates $ 21,134,000.00
Silver Creek Modular/Bear Valley Paving $ 23,602,566.00 Facility Builders & Erectors, Inc. $ 18,095,000.00
R.I.C. Construction $ 25,815,926.00
DWP has been working with the U.S. Department of Agriculture Rural Development (USDA) for over two years to secure funding for this project. In March of 2025, USDA committed to fund project costs of $15,400,000 at 3.25% for a 40-year term. The annual debt service for this loan will be $693,430. The USDA loan was included in DWP’s 2025/2026 Budget.
Item 2.6
Garstin Update
November 12, 2025
USDA worked with DWP staff to try and secure additional funding to cover the difference between available funding and the actual bid amount of $18,095,000. USDA attempted to secure $325,000 in additional loan funding, $2,000,000 in grant funding, and DWP would provide $375,000 towards construction costs and pay for soft costs and change orders if they occurred during construction. Fiscal Year 2025 USDA grant funding was limited and DWP was not eligible for the available grant funding.
USDA then suggested pursuing up to $4,000,000 in addition loan funding to cover all construction costs and some of the soft costs. The annual debt service for this additional loan would be approximately $210,000, which would result in a total new annual debt service of approximately $900,000.
Staff received significant concerns from Board members during the August 26, 2025 Board meeting.
Staff re-evaluated project costs with the apparent low bidder, Facility Builders & Erectors, Inc. (FB&E) to get the construction project costs below the USDA committed loan amount of $15,400,000. Staff informed USDA that DWP was no longer interested in pursuing additional loan funding.
In order to remain below the committed USDA loan amount $15,400,000, DWP staff worked with the USDA State Engineer and PBK to determine appropriate scope deferments and modifications that would not change the original design intent and functionality of the project. As such, DWP staff requested that FB&E prepare a deductive change order to remove the following components from the current project scope:
• Warehouse (Building B)
• Greenhouse (Building G)
• Concrete Masonry Unit (CMU) Yard Wall
• Modification of the existing CMU storage bins
• Pavement on the north half of the site, near Fox Farm Road • Various underground utilities
• Modifications to scope of mechanical and plumbing work in the operations building Per the requirements of the USDA loan commitment, the proposed change order was reviewed and concurred by the USDA State Engineer. The change order was also reviewed and approved by PBK and BB&K.
On September 25, 2025, DWP awarded a construction contract for the Garstin Water Operations Facility project to FB&E for $18,095,000 and executed a deductive change order for ($2,815,315), for a revised contract amount of $15,279,685. The contract documents have been executed but DWP has not been authorized to issue a Notice to Proceed from USDA because of the federal government shutdown. Construction will begin once DWP receives authorization to proceed from USDA.
Recommended Action:
Staff request City Council consider authorizing DWP to proceed with the Garstin Water Operations Facility Project, which will be ultimately funded by a $15,400,000 USDA Loan.
Formal approval of the USDA Loan will occur when the Interim financing is converted into the USDA Loan, at the completion of construction.
Attachment: Garstin Water Operations Facility Site Map
RANCHO CUCAMONGA
8163 Rochestser Avenue, Suite 100
Rancho Cucamonga, CA 91730
909-987-0909 P
SCALE:
DRAWING
NUMBER:
PROJECT NUMBER:
DATE:
DRAWN:
CONSULTANT
CHECKED:
#
NO DATE BY DESCRIPTION
REVISIONS
OPERATIONS BUILDING
MSL
As indicated
230269
MSL
The City of Big Bear Lake Department of Water and Power 41972 Garstin Drive, Big Bear Lake, CA 92315
04/29/24
STORM DRAIN AND
UTILITY PLAN-SOUTH
11 OF 19
Remove:
Building B
Heated concrete slabs
Storm Drain
Sewer
Temporary Power to Building B
Retaining Wall & storage bin
modifications
*Grade to match ground elevation
with new pavement
Remove:
Greenhouse
Add:
Additional
Landscape Area
where proposed
greenhouse was
Remove retaining wall
from scope Keep:
Stub conduit for
future electrical for
warehouse
Stub all wet utilites to
warehouse (water to
be completed by
DWP)
Item 2.6
Attachment 1
RANCHO CUCAMONGA
8163 Rochestser Avenue, Suite 100
Rancho Cucamonga, CA 91730
909-987-0909 P
SCALE:
DRAWING
NUMBER:
PROJECT NUMBER:
DATE:
DRAWN:
CONSULTANT
CHECKED:
#
NO DATE BY DESCRIPTION
REVISIONS
OPERATIONS BUILDING
MSL
As indicated
230269
MSL
The City of Big Bear Lake Department of Water and Power 41972 Garstin Drive, Big Bear Lake, CA 92315
04/29/24
STORM DRAIN AND
UTILITY PLAN-NORTH
12 OF 19
Remove pavement and storm drain utilities in
this area. Area to be graded for equipment
storage/parking.
Remove CMU
retaining wall and
modification to material
storage bins.
CMU wall and concrete
improvements here to remain
in scope.
CMU wall with chain
link fence to remain in
scope
Chain link fence to
remain in scope
Automatic gate to
remain in scope
Driveway
improvements to
remain in scope.
CMU wall with chain
link fence to remain in
scope
Remove
landscaping
MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
SUBJECT: Legal Noncoforming Uses Within the R-3 (Multiple-Family) Zone District
BACKGROUND & DISCUSSION
In December 2024, the City Council adopted an Ordinance to codify a Development Code Amendment (2023-068) intended to remove future certain commercial land uses and limit development of single-family detached dwelling units in the R-3 (Multiple-Family) Zone District throughout the City. In summary, this Development Code Amendment eliminates future commercial development and the development of detached single-family homes within the Multiple-Family Zones throughout the City. The Multiple-Family zone is designated for the construction of residential properties, with more than one housing unit, such as apartments, duplexes, or townhomes on a single lot.
This action was taken to ensure that the uses within the Multiple-Family Zones contort to the General Plan and Adopted Housing Element goals of promoting the development of multiplefamily housing projects within the designated zones. In addition to prohibiting future development of certain nonconforming uses within the R-3 Zones, this Development Code Amendment, also places restrictions on the ability to reconstruct certain existing projects that do not conform to the updated Ordinance in the event that the existing properties are damaged to a level of 51% or greater or that are voluntarily removed or modified.
At the City Council Meeting of September 10, 2025, City Council directed staff to bring this item to a future City Council meeting for further discussion on portions of this Ordinance. The requested element for discussion is the ability for existing residential uses within the R-3 Zones, which were made to be nonconforming by this Development Code Amendment, to be able to be reconstructed, as is, in the event that the existing structure is destroyed.
Under the adopted DCA 2023-068, any single-family unit that is constructed on an R-3 Zoned lot that is greater than 7,200 square feet are now legal nonconforming. Legal nonconforming status applies to all properties that were developed with the proper permits and in compliance with the codes and ordinances in existence at the time of construction but that are no longer permitted under the current zoning requirements. Properties that are legal nonconforming are allowed to remain in place and in use but they are unable to rebuild in the event of destruction of greater than 51% of the property through natural disaster or other causes, such as voluntary removal. As such, if an existing single-family unit, as described above, were to be damaged to these levels, the recent Ordinance would prevent them from being rebuilt as a single-family unit and would require them Item 2.7
to be rebuilt as multiple-family housing. To achieve a reconstruction on a lot of this type, the project would need to include multiple housing units, which could be accomplished through a bona fide multiple-family housing project or through the reconstruction of the single-family unit with the construction of additional housing by way of an at least one (1) additional unit being constructed on the site.
The City’s records indicate that there are approximately three hundred (300) existing single-family units located within the R-3 zone on parcels greater than 7,200 square feet that are now legal nonconforming.
FISCAL IMPACT
There is no fiscal impact associated with this item as no action is recommended.
ENVIRONMENTAL CONSIDERATIONS
As this item is for discussion only, there is no impact pursuant to the California Environmental Quality Act (CEQA). At the time of the adoption of the Ordinance, the adoption was found to be exempt from CEQA pursuant to section 15061(b)(3), the “common sense exemption.” The “common sense exemption” states “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”
CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority Goal No. 5 to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”
RECOMMENDED ACTION
It is recommended that the City Council receive a staff presentation regarding legal nonconforming uses within the City’s R-3 (Multiple-Family) Zone District; and provide direction to staff, as appropriate.
ATTACHMENTS
1. City Council Agenda Report, October 9, 2024 (without attachments)
2. Planning Commission Agenda Report, October 18, 2023 (without attachments)
MEETING
DATE:
TO:
October 9, 2024
Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
SUBJECT: Ordinance Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide
BACKGROUND & DISCUSSION
In October 2022, the California Department of Housing and Community Development certified the City of Big Bear Lake’s adopted Housing Element. In the time since, staff has worked toward the implementation of the goals and policies included within the adopted Housing Element. One of the key policies within the plan is to “ensure availability of adequate land capacity to allow for different densities suitable for a variety of types of housing for all income levels, including rental housing and manufactured housing” (Policy H1.1). Under Program H1-B of the Housing Element, the City committed to “protect the R-3 zone from incompatible land uses and to encourage the development of multiple family housing.” Incompatible land uses to the R-3 Multiple-Family Zone include any commercial land use that could otherwise be developed as a Multiple-Family Development. This proposed action is a result of the development and outreach processes associated with the preparation of the 2021-2029 Certified Housing Element.
With a focus on allowable land uses, staff conducted a study session with the Planning Commission on June 7, 2023 to discuss appropriate R-3 land uses in support of Program H1-B.
Specifically, the Planning Commission considered eliminating single-family uses and commercial uses from the R-3 zone. At the conclusion of the study session, the Commissioners provided direction to remove all future commercial developments (i.e. commercial lodging, extended stay lodging, fraternal organizations/clubs, and museums) from the R-3 Zone. In addition, the Commission sought to allow single family development only on smaller lots within the R-3 zone.
On August 16, 2023, at a duly noticed Public Hearing and prior to any staff presentation regarding DCA 2023-068, the Planning Commission discussed the desire for increased notification to all R3 property owners of parcels of 7,200 square feet or greater. After this discussion, the Commission voted to continue the public hearing to the October 18, Planning Commission meeting with direction to staff to consider additional property owner notification.
At the October 18, 2023 Planning Commission Meeting, staff presented the proposed development code amendment based on the Commission’s discussion and direction at the June 7th study session.
Item 2.7
Attachment 1
All commercial land uses were recommended for removal from the R-3 Zone and, with respect to single family development, staff determined that a single family residence may be constructed on any R-3 Zoned lot less than 7,200 square feet. This determination is based upon Development Code Section 17.25.030.D which requires a minimum lot size of 7,200 square feet for any multiple family development to occur.
The Planning Commission, based on staff’s presentation, recommended the following amendments to Table 17.25.030.A of the Development Code. Proposed changes are shown in red, and underlined for added language, and strikethrough for deleted text, as follows:
Table 17.25.030.A
PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Zone District R-L R-1 R-3 R-4
Residential Uses:
Single-family detached dwelling unit on one lot. P P P — Single-family detached dwelling unit on lots less
than 7,200 square feet in size P
Other Principal Uses:
Commercial lodging facilities (hotels, motels,
lodges, time-share units, bed and breakfast
establishments with 6 or more guest rooms),
provided that density of guest units does not exceed
12 per acre
— — CUP2 —
Extended stay lodging — — CUP —
Fraternal organizations, lodges, and private clubs — — CUP2 — Museums CUP CUP CUP —
The Planning Commission recommended that staff present the proposed Development Code Amendment, with the above outlined changes, to the City Council for approval. Additionally, the Planning Commission requested that City Council consider “actual notice” to all R-3 property owners prior to the consideration of this item. The Planning Commission’s request to consider actual notice is that the City provide an individual, mailed notice to all land owners of R-3 properties within the City to advise of this proposed change. In accordance with Big Bear Lake Municipal Code (BBLMC) 17.03.030, the City’s public notification process for items such as Development Code Amendments, is to place advertisement within the Grizzly Newspaper (legally adjudicated newspaper ) as specified within the BBLMC Section 17.03.030.
17.03.030.A.6 A one-eighth page display advertisement in a newspaper of general circulation within the city may be substituted for individual property owner notice, whenever the individual notice would require notification of one thousand (1,000) or more property owners.
All prior meetings, hearings, and actions of the Planning Commission have been noticed in accordance with these procedures since the adoption the Development Code in 2003. The recommendation to implement actual notice would exceed the legally required notification procedure and be inconsistent with the historic application of these procedures and could create issues for future notification procedures.
REQUIRED FINDINGS
Affirmation of the required findings, as provided under section 17.03.200.F of Title 17, can be made in support of the proposed Development Code Amendment, as follows:
1. The proposed Development Code amendment conforms with the goals, objectives and policies of the general plan. Specifically, the proposed amendments would modify Table
17.25.030.A (Principal Uses Permitted in Residential Zones) of the Development Code with the intent to eliminate “commercial lodging facilities”, “extended stay lodging”, “fraternal organizations, lodges, and private clubs”, and “museums” from the R-3 zone district. In addition, “Single-family detached dwelling units” in the R-3 zone district are permitted only lots less than 7,200 square feet in size. The proposed amendment will not result in any change to the built-out environment as envisions by the General Plan or Development Code. As such, the proposed amendment can be found in conformance with the general plan.
2. The proposed Development Code amendment is necessary to implement the general plan and to provide for public safety convenience and/or general welfare, because the amendment implements Program H1-B of the City’s adopted Housing Element. As such, the proposed amendment is a step in furthering efforts to better implement the current approved Housing Element in the general plan.
3. The proposed Development Code amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof, because the proposed amendment supports future development of multifamily housing within the R-3 Multiple Family zone district, and the recommended threshold of 7,200 square feet for single-family development is consistent with section 17.25.030.D of the Development Code.
4. The proposed Development Code amendment is reasonable and beneficial at this time, because the proposed amendment will encourage and support development of needed and desired multifamily housing within the R-3 Multiple Family zone district.
FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.
CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with Strategic Priority Goal No 5, to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”
ENVIRONMENTAL DETERMINATION
The requested action is not considered a “project” under Public Resources Code Section 21065, and is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), the “common sense exemption.” This section states “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”
RECOMMENDED ACTION
It is recommended that the City Council conduct a public hearing to hear any and all testimony, read the title, waive further reading and introduce an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2023-068 to Remove Future Certain Commercial Land Uses and Limit Development of Single-Family Detached Dwelling Units in the R-3 (Multiple Family) Zone District Citywide, and Finding these Amendments Exempt from the California Environmental Quality Act.
ATTACHMENTS
1. Ordinance No. 2024-XXX and Exhibit A Recommended text changes, shown in redline
2. Planning Commission staff report, dated October 18, 2023 (without attachments) Community & Economic Development Department
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 • www.citybigbearlake.com DATE: October 18, 2023
TO: Planning Commission
FROM: Sue O’Strander, AICP, Director of Community & Economic Development SUBJECT: Development Code Amendment (DCA) 2023-068, R-3 Zone District Land Uses LOCATION: citywide
RECOMMENDED ACTION(S)
Staff has analyzed the proposed project, including the appropriate environmental assessment, and recommends that the Planning Commission:
1. Receive the staff presentation;
2. Open a public hearing; and
3. Adopt a resolution determining the project categorically exempt from the California Environmental Quality Act (CEQA) and recommending City Council approval of DCA 2023- 068 based on certain findings.
PROJECT DESCRIPTION
Development Code Amendment (DCA) 2023-068 proposes to remove future development of certain commercial land uses in the R-3 (Multiple Family) zone district citywide. Specifically, amendments to the Development Code (Title 17 of the Municipal Code) would include Table
17.25.030.A (Principal Uses Permitted in Residential Zones) where “Commercial lodging facilities”, “Extended stay lodging”, “Fraternal organizations” and “Museums” would be removed as conditionally permitted uses in the R-3 zone district. Also, “Single-family detached dwelling unit on one lot” would be amended to allow such residential use on lots less than 7,200 square feet in size.
This project was advertised to include a 3,630 square foot threshold for single family units.
However, after the public notice was posted, it became apparent that without changing the R-3 density allowances and a comprehensive environmental analysis, the threshold is limited to 7,200 square feet. This DCA was originally scheduled for Planning Commission consideration on August 16, 2023, and at that time, was continued by Commission majority to October 18, 2023.
PLANNING COMMISSION AUTHORITY
In accordance with section 17.03.200.D of the Development Code, the Planning Commission shall conduct a public hearing and render a recommendation to the City Council.
Item 2.7
Attachment 2
Development Code Amendment DCA 2023-068
Planning Commission Date: October 18, 2023
BACKGROUND
In accordance with Development Code Section 17.03.2060, the Development Code may be amended when deemed necessary or appropriate to protect health, safety and welfare or to implement the policies of the general plan.
When the General Plan was adopted, almost 25 years ago, the community expectations were focused on promoting tourism. As such, the land use tables reflected this sentiment with the inclusion of several allowed and conditionally allowed uses.
On June 7, 2023, the Planning Commission conducted a study session to consider certain land uses identified in the R-3 Multiple Family zone district. Staff initiated the study session to implement expectations under Program H1-B (Variety of Housing) of the City’s adopted 2021- 2029 Housing Element. Other components of that program have already been completed (i.e. creating a new R-4 zone district) and others such as density changes, are more appropriate in conjunction with the general plan process and will occur at a later date. At this time, the Commission is requested to focus on the underlined program language for this current effort:
GOAL H1 PROVIDE ADEQUATE SITES TO ACCOMMODATE PROJECTED HOUSING NEEDS.
Policy H1.1 Ensure availability of adequate land capacity to allow for different densities suitable for a variety of types of housing for all income levels, including rental housing and manufactured housing.
Program H1-B Variety of Housing
The City of Big Bear Lake recognizes that increased density in multi-family zones produces housing that is affordable to a variety of income groups and commits to the following program actions:
The City will evaluate a minimum and maximum density increase to the R-3 zone in order to protect the R-3 zone from incompatible land uses and to encourage the development of multiple family housing. The City will review and revise, as appropriate, the Land Use Element and Development Code to support a variety of housing and establish density minimums or increases.
The City will concurrently amend the Workforce Housing Sites and amend the Land Use Element of the General Plan to create a High Density Multiple Family Residential land use designation and corresponding R-4 Multiple Family Residential zone. The R4 zone will remove the 2-acre minimum lot size for these sites and will create a density range of 20 units/acre minimum and 24 units/acre maximum (which may be increased with affordable housing density bonuses).
Development Code Amendment DCA 2023-068
Planning Commission Date: October 18, 2023
PROPOSED AMENDMENTS
At the June study session, the Planning Commission supported removal of several commercial land uses identified in Table 17.25.030.A (Principal Uses Permitted in Residential Zones). These include commercial lodging facilities, extended stay lodging, fraternal organizations, lodges, private clubs, and museums.
With regard to single-family land uses, the Planning Commissioners recognized that many smallsize lots exist in the R-3 zone district, which may not be sized to accommodate anything but a single-family home. Staff indicated that additional research would be needed to confirm an appropriate threshold or cutoff lot size. The Commission supported single-family uses on smaller lots, but not on larger lots so as to encourage desired multifamily development.
Utilizing the Residential Land Inventory (Appendix B) of the 2013-2021 Housing Element, staff determined there are about 1,046 individual lots designated lots in the R-3 zone district. Under the current minimum density of 12 dwelling units per acre, at least 3,630 square feet would be required for each unit. (This was calculated using 43,560 SF ÷ 12 = 3,630 SF per unit). By limiting single-family homes to lots smaller than 3,630 square feet, the potential build-out of the R-3 zone district would be increased by at least 794 units (or 43%).
While the project was advertised with the 3,630 square foot threshold for single-family uses, staff was not able to support reducing the lot size without an additional effort to change/increase the density and prepare a more comprehensive environmental analysis. Currently, the Development Code (§17.25.030.D) states “The minimum lot size on which multiple family dwellings may be established is seven thousand two hundred (7,200) square feet.” Therefore, at this time, staff proposes a threshold of less than 7,200 square feet to align with the current Code language.
Proposed changes to the Development Code are shown in red, and underline for added language, and strikethrough for deleted text, as follows:
Table 17.25.030.A
PRINCIPAL USES PERMITTED IN RESIDENTIAL ZONES
Zone District R-L R-1 R-3 R-4
Residential Uses:
Single-family detached dwelling unit on one lot. P P P — Single-family detached dwelling unit on lots less than
7,200 square feet in size P
Other Principal Uses:
Commercial lodging facilities (hotels, motels, lodges,
time-share units, bed and breakfast establishments with 6 or more guest rooms), provided that density of guest
units does not exceed 12 per acre
— — CUP2 —
Extended stay lodging — — CUP —
Fraternal organizations, lodges, and private clubs — — CUP2 — Museums CUP CUP CUP —
Development Code Amendment DCA 2023-068
Planning Commission Date: October 18, 2023
When land uses are removed from the table, these developed land uses will be deemed “legal nonconforming” if the necessary permits were obtained or if the use was in compliance with the codes and ordinances in existence at the time of establishments. For example, if “commercial lodge” is removed from the residential land use table, legally existing lodges may continue operations in accordance to the codes/ordinances that they were established under. However, they will not be able to expand or rebuild. In addition, any new such facilities would not be permitted in the R-3 zone.
ANALYSIS
General Plan Consistency
POLICY # SUMMARY OR INTENT CONSISTENCY ANALYSIS
H1-B
Ensure a variety of housing options in
the City. Specifically, protect the R-3
zone from incompatible land uses and
encourage development of multiple
family housing.
The amendment removes conflicting land uses to
encourage multifamily development in the multiplefamily R-3 zone district.
L 3.3
Maintain the integrity, safety and
attractiveness of residential
neighborhoods by pursuing compliance
with applicable codes and ordinance to
ensure maintenance of residential
areas.
Eliminating development of future commercial uses in the residential zone maintains the quality of life in the
residential districts. This, in turn, supports the intent of this policy.
Development Code Conformance
In accordance with section 17.03.200.D of Title 17 of the Municipal Code, the Planning Commission must conduct a public hearing to consider an amendment to the Development Code.
The Commission must determine whether the proposed amendment is consistent with all required findings and provide a recommendation to the City Council.
FINDINGS
Pursuant to Development Code Section 17.03.200, pertaining to development code amendments, the Planning Commission must determine the merits of the proposed project.
Based on the previous analysis and evaluation, the required findings can be supported:
1. The proposed Development Code amendment conforms with the goals, objectives and policies of the general plan;
2. The proposed Development Code amendment is necessary to implement the general plan and to provide for public safety convenience and/or general welfare; Development Code Amendment DCA 2023-068
Planning Commission Date: October 18, 2023
3. The proposed Development Code amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof; and
4. The proposed Development Code amendment is reasonable and beneficial at this time.
Therefore, staff supports consideration by the Planning Commission to approve the request with the recommended conditions included in the attached resolution.
ENVIRONMENTAL ASSESSMENT
The requested action is not considered a “project” under Public Resources Code Section 21065, and is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), the “common sense exemption.” This section states “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”
PUBLIC OUTREACH & INPUT
On August 3, 2023, notice of pending action on the proposed project in the form of a display ad was published in The Grizzly newspaper and posted as required by the Development Code (§17.03.030). In addition, the notices and Planning Commission public hearing packets are available through the City's webpage in advance of the meeting. As of the date of writing of this report, staff has not received any public correspondence on this matter.
As stated above, the single-family threshold was changed from the original advertisement of 3,630 square feet to 7,200 square feet. Since the new threshold provides more latitude than advertised, this is not considered to be conflicting.
APPEAL PROCEDURE
The Planning Commission’s action is not final, but rather a recommendation to the City Council.
As such, there is no appeal procedure and the matter will be scheduled before the City Council at a later date.
RECOMMENDED MOTION
Should the Planning Commission wish to approve the proposed project, the following motion is recommended:
“I move to adopt Resolution No. PC2023-XX recommending that the City Council adopt Development Code Amendment 2023-68 and finding the request categorically exempt from the California Environmental Quality Act, subject to certain findings and conditions.”
Attachments:
1. Recommended Resolution
MONTHLY & MISCELLANEOUS
REPORTS
AGENDA REPORT
Service, Quality, Community
DATE: October 28, 2025
TO: Board of Commissioners
FROM: Reginald A. Lamson, General Manager
RE: General Manager’s Report
Capital Projects
Garstin Water Operations Facilities:
On March 14, 2025, DWP received, reviewed, and signed the Letter of Intent to Meet Conditions and the Request for Obligation of funds. The proposed loan terms are $15.4 million, at 3.25% for 40-years. Interim financing will be required for this project. The current interest rate for interim financing is 3.25%. Interim financing will be in place until construction is completed, which is estimated to take about 24-months. Once completed, the USDA loan will close and the interest rate will be 3.25% or lower, if interest rates go down between now and then. USDA personnel are on furlough until the Federal Government Shutdown ends. USDA will review the contract documents and authorize DWP to issue Notice to Proceed, once they get back to work. The interim finance company is preparing the loan documents so that they can be executed quickly, once the Notice to Proceed has been issued.
Facility Builders & Erectors have signed the contract documents and provided the Bonds and Insurance. Staff is waiting for authorization from USDA to issue Notice to Proceed, so the contractor can move in and begin construction of the Operations Building pad.
DWP staff has replaced certain sections of mainline on the Garstin site in anticipation of constructing the new facilities. These facilities were connected to the water system on June 3, 2025. Since September 25, 2025, DWP staff has completed significant work to prepare the Garstin site for construction of the new facilities. The onsite hydrant has been relocated and will be used for construction water. A 300-foot long, temporary water service has been constructed to the existing warehouse. The warehouse and the yard have been completely reorganized, and all obsolete materials have been disposed of. The three storage trailers have been disposed of. A temporary parking lot has been constructed (using the City’s asphalt pavement grindings) adjacent to the warehouse. The city provided a roller and operators to compact the asphalt grindings.
Temporary power conduit has been constructed to the construction trailer location.
Grants Update :
EPA Grant
General Manager’s Report
October 28, 2025
On October 6, 2025, staff submitted two EPA Grant applications. One application for a Comprehensive SCADA Master Plan, implementation of recommended improvements, and site security enhancements via installation of cameras at all facilities. DWP staff would solicit professional services for the preparation of SCADA Master Plan. The SCADA Master Plan and Implementation program will include:
(1) Assessment of:
• DWP’s current SCADA infrastructure, including all hardware and software. • The current monitoring and operational methods employed by DWP staff. • Backup power for SCADA equipment.
• Cybersecurity risk, requirements, and protocols.
(2) Development of:
• Comprehensive Instrumentation and Control Plan with recommendations for upgrades and enhancements to hardware, software, and communication protocols. • Standard Operating Procedures (SOP) document(s) to be used by staff for development, integration, and maintenance of SCADA assets.
• Disaster recovery plan.
(3) Coordination of:
• SCADA integration with DWP’s long-time SCADA integrator or a new vendor depending on the outcome of the plan.
• Staff training on SCADA SOPs.
After completion of the SCADA Master Plan, staff will work with a SCADA integrator to complete the recommended improvements and implementation of any modernized equipment and/or communication methods. During and after this implementation phase, DWP staff will be trained on SOPs, change management, and hardware and software. This Master Plan will also include the installation of backup power for all SCADA equipment. This includes the installation of 24vdc solar power and battery backup systems for all DWP sites which utilize SCADA. The final component of the project will be Site Security Enhancements. This includes the installation of cameras at all sites, to allow for remote monitoring and bolster physical security at all sites. Project costs are estimated to be $1,466,000. This is based on quotations from previous requests for SCADA upgrades from DWP’s SCADA integrator. This also assumes that the cost to prepare the SCADA Master Plan will be approximately 5% of the cost of upgrades. DWP’s current SCADA is dated, and within the next five years or so, much of the equipment and communication protocols are expected become obsolete. Newer and more reliable technology will greatly increase DWP staff’s monitoring throughout the system. Furthermore, increased education and training will allow staff to better understand the operation of the SCADA infrastructure, and become better equipped to diagnose and resolve issues.
The other application included the Emergency Generator Fleet Replacement Program. DWP’s current oldest emergency generators in the fleet are over 30 years old, and there is concern about the reliability of the generators due to aging mechanical and electrical components, as well as exposure to extreme weather (snow/ice). The Replacement Program proposes to replace all four (4) generators in the current fleet with four 120kW generators, as well as the procurement of one (1) 336kW generator that will be positioned at the Division Solar Field. The proposed Replacement Program is much in line with the DWP’s current Capital Machinery and Equipment Plan (CME), as well as the Backup Electrical Generation Contingency Plan that was prepared by staff in March 2025.
The Replacement Program proposes one additional 120kW generator beyond what is currently identified in the CME. This is to increase operational flexibility during a long-term power outage.
General Manager’s Report
October 28, 2025
The Bear Valley is subject to frequent, sometimes extended power outages. Deployment of emergency generators throughout the system during an extended outage, as well as the ability to power all Division Wells at once using a single generator, will ensure that customers receive the highest level of service possible. This program includes the required electrical improvements at the Division Solar Field to allow for the 336kW generator to power all sites. This also includes the modification of the Conklin Booster station to be able to receive backup generator power; the Conklin Booster Station serves as an important backup to the Knickerbocker Booster Station, which provides constant pressure to a couple hundred homes in the Town Zone. The estimated total cost of the proposed Replacement Program is $788,000.
DWP’s match for the SCADA Master Plan and Implementation Project would be funded through DWP’s Capital Improvement Program (CIP) Budget from future water revenues estimated to be $366,500. For the Emergency Generator Fleet Replacement Program, DWP’s 25% match would be funded through DWP’s Capital Machinery and Equipment Plan from future water revenues estimated to be $191,000 if awarded.
DWP staff submitted our FY 2026 Community Project Funding request to Jay Obernolte’s office on April 10, 2025. On July 1, staff was made aware that the Garstin Water Operations Facilities Project was included in the funding request for $1,500,000 for Fiscal Year 2026.
Technical Review Team (TRT) Committee: (No Change)
On June 12, 2025, the Technical Review Team Committee met to review and discuss the Bear Valley Basin water resources. The TRT Committee consisted of CSD and DWP Board Members John Russo, Bob Tarras, and Joe Cylwik, CSD and DWP General Managers Glenn Jacklin and Reggie Lamson, CSD and DWP Water Superintendents Jerry Griffith and Jason Hall, DWP Chief Financial Officer Nathan Statham, DWP Production Supervisor Ben Berge, DWP Water Conservation & Communications Supervisor, Bennett Rossell, DWP District Engineer, Daniel Baguyo and Tom Harder, Hydrogeologist with Thomas Harder & Co. Ground Water Consulting.
The TRT Committee reviewed and discussed well water hydrographs, groundwater production history, and annual precipitation records. The theme of the review was that the Bear Valley Basin groundwater levels are stable, and the slant wells and spring boxes are running well throughout the Valley.
The Committee recommended continuing with existing water conservation practices and enforcing no outdoor watering during the July 4th weekend.
Department of Water, City of Big Bear Lake
41972 Garstin Drive, P.O. Box 1929 · Big Bear Lake, CA 92315-1929 · Phone 909/866-5050 · Fax 909/866-3184 · www.BBLDWP.com This institution is an equal opportunity provider and employer.
DEPARTMENT OF WATER
Service, Quality, Community
DATE: October 28, 2025
TO: Erik Sund, City Manager
FROM: Reginald A. Lamson, DWP General Manager
RE: DWP Monthly Update – September 2025
SERVICE DELIVERY
Water services that were provided September 1, 2025 to September 30, 2025:
16,042 Connections provided with water service
490 Field service calls completed
1 Main leaks repaired
9 Main leaks year-to-date 2025 7 Main leaks year-to-date 2024 3 Service leaks repaired
49 Service leaks year-to-date 2025 42 Service leaks year-to-date 2024
60.54 Million gallons produced by wells
$1,021,987 Processed in billings
8,297 Accounts processed in billings
4,957 Number of customers on E-bill
103 New Accounts (including tenant turnover)
2.475 Equivalent Dwelling Units (EDU) added to the water system $1,046,108 Total Gross receipts processed
BOARD MEETINGS:
The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on September 23, 2025:
• The Board adopted Resolution No. DWP 2025-09 supporting the 2025 EPA Grant applications for the SCADA Master Plan and Implementation Project and Emergency Generator Fleet Replacement Program.
The following was approved by the Board of Water and Power Commissioners at a Regular Board Meeting on September 25, 2025:
• The Boardawarded a contract to Facility Builders& Erectors, Inc. for the Garstin Water Operations Facility Project for $18,095,000. • The Board approved Deductive Change Order No. 1 for $2, 815,315 to the Facility Builders & Erectors, Inc. Contract for the Garstin Water Operations Facility Project.
The following was approved by the Board of Water and Power Commissioners at a Special Board Meeting on October 21, 2025:
• The Board approved Change Order No. 5 to the Paso Robles Tank, Inc. Contract for the Wolf Reservoir Replacement Project for the deductive amount of (82,042.96).
• The Board approved Change Order No. 1 to the Tennyson Pipeline Co. Contract for the Wolf Booster Station Replacement Project in the amount of $95,000.00
Visit Big Bear Monthly Report September 2025
The Visit Big Bear Board of Directors held its regular monthly meeting on September 18, 2025, at the Big Bear Visitors Center and via Zoom. President Loren Hafen called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance. All Board members were present: Christie Brewster, Nick Cargill, Frank Caruso, Danielle Goldsmith, Loren Hafen, Nick Lanza, and Clayton Shoemaker. VBB staff and members of the public were also in attendance both in person and online.
During the public comment period, Board Member Nick Lanza acknowledged a local student and recent U.S. citizen, Andres Novello, who has been actively pursuing an internship and career development opportunities in Big Bear, including marketing and hospitality roles with Big Bear Vacations and other local businesses. His intent is to contribute his learnings to his family’s resort business in Mexico.
The Board approved the minutes from the August 28, 2025 meeting before moving into a series of major informational and strategic updates.
Kodiak Event Series: Three-Year Renewal Approved
The Board unanimously approved a three-year renewal of the Kodiak event contract, covering 2026 through 2028, at a total investment of $450,000. The 2026 and 2027 editions will continue as MAJOR qualifier endurance events, while the 2028 event will change to World Series status.
The contract includes destination rentals and room night commitments and is expected to significantly enhance Big Bear’s standing in international adventure racing. The discussion emphasized the need for political support to ease Forest Service access challenges and included strong alignment on sustainability and environmental stewardship as guiding principles for future race planning.
Analytics and Economic Impact
Karla Reed presented topline analytics, including updated economic impact projections and performance metrics related to recent events. Economic impact from event tourism has grown from $3.7 million to $5.8 million, with over 25,000 room nights and an average visitor spend of $99 per day. The recent Kodiak event sold out its permitted 3,000-participant cap and welcomed an estimated 2,600–2,700 attendees representing over 45 countries. These outcomes were supported by sharp increases in digital engagement, with Instagram views up 157% year-overyear.
Key performance metrics included:
• Social media performance: 1.5 million Instagram views in August, Facebook engagement up 4%, TikTok views up 30%
• Website traffic: Organic social traffic increased 157% YoY, referral traffic rose 147%, and event page views climbed 60%
• Strategic Tools: A new events calculator was introduced to help forecast economic impact by event type and attendance. The tool will support data-driven decisions on sponsorship and event approvals moving forward.
Marketing and Events Strategy
Damien Navarro delivered an update on marketing and events planning, with a particular focus on 2026 and Olympic-year positioning. Early outreach has begun with event producers to coordinate applications and secure placements on the event calendar. The team is targeting elite sports training camps in rowing, volleyball, and other Olympic-adjacent disciplines to benefit from global momentum ahead of the LA 2028 Games.
Marketing efforts remain focused on organic media, content creation, and branded partnerships.
Giveaways and promotional campaigns are also being deployed to boost community participation and hospitality engagement. Hospitality partners are being actively recruited to improve booking engine utilization and cross-promotion efforts.
Film Festival and Media Productions
The Board received an update on recent film and media-related initiatives, including highprofile visits from major agencies representing brands such as Lexus and BW. A holiday film series is currently in pre-production, set to include ABC's The Bachelorette and a new Christmas special on Canela TV—a leading Spanish-language streaming platform with broad international reach. The planned series will feature popular telenovela villains and will be filmed in Big Bear.
The Big Bear Film Festival website has been updated to include direct booking integration and lodging tools. Complimentary passes were extended to all Board members and staff to encourage local participation. In addition, ESPN is in discussions with Visit Big Bear to feature highaltitude training and locally produced film content in future segments, which would provide national exposure for the destination.
Upcoming Meetings
• Event Committee: October 22, 2025
• Marketing Committee: October 22, 2025
• Board of Directors: October 23, 2025
The meeting adjourned at 9:23 a.m.
October 2025 Vacation Rental Compliance Report Summary
October 2025 Summary of Service Calls Number % Of Total Vacation Rental Advertising/Renting without a License 3 5% Vacation Rental Noise/Party 8 13%
Vacation Rental Excess Parking/Parking in Street or Yard 4 6% Vacation Rental Indoor/Outdoor Activity After 10PM 7 11% Vacation Rental No Exterior Sign 0 0%
Vacation Rental Trash Stored on Property 3 5%
Vacation Rental Over Occupancy 2 3%
Vacation Rental Fire Burning in Backyard 0 0%
Vacation Rental Barking Dog 1 2%
Miscellaneous Issues 6 10%
Residential Parking Standards 5 8%
Construction 1 2%
Trash Cans Left on Property 22 35%
Total Amount of Service Calls 62 100%
October 2025 Call Summary
Resident Initiated Service Calls 46
City Initiated Service Calls 16
Total Amount of Service Calls 62
October 2025 Disposition of Service Calls Number % Of Total No Violation Observed by Officer/No Issue 22 35%
Issued Verbal Warning 5 8%
Issued Written Warning 2 3%
Issued Citation 14 22%
Issues Resolved Without Warning 1 2%
Out of Jurisdiction 1 2%
Issued NOV 6 10%
Referred to Outside Agency 1 2%
No Disposition To Date 7 11%
Issued Informational Door Hangar 3 5%
Total Vacation Rental Service Calls 62 100%
October 2025 Citation Recipients Number % Of Total
Owner 12 86%
Guest 2 14%
Agent 0 0%
Total Citations 14 100%
Total Citation Fines & Penalties $16,700
13%
6%
10%
35%
5%
8%
11%
5%
3%
2%
Vacation Rental Amplified
Music/Party
Vacation Rental No
Exterior Sign
Vacation Rental Excess
Vehicles/Parking in Street
or Yard
Miscellaneous
Trash Can Left Out/Trash
on Property
Vacation Rental
Advertising/Renting
Without a License
Residential Parking
Standards
Construction
Vacation Rental Trash
Stored at Vacant Property
Vacation Rental Over
Occupancy
Vacation Rental Fire
Burning
Vacation Rental Barking
Dog
Percentage of Service Calls
35%
22%
10% 8% 3%
11%
5%
Disposition of Service Calls
1 46
16 14
RESIDENT INITIATED SERVICE CALLS CITY INITIATED SERVICE CALLS CITATIONS ISSUED Call Summary