Agenda packet — Big Bear Lake City Council, November 12, 2025 (part 1 of 2)

CITY COUNCIL

REGULAR MEETING AGENDA
NOVEMBER 12, 2025
Closed Session: 4:30 p.m., ECR, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315 Open Session: 5:00 p.m., Hofert Hall, Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, CA 92315

COUNCILMEMBERS

MAYOR PERRI MELNICK

MAYOR PRO TEM KENDI SEGOVIA

COUNCILMEMBER RICK HERRICK
COUNCILMEMBER CHARLES HICKS, JR.

COUNCILMEMBER RANDALL PUTZ

CITY STAFF

CITY MANAGER ERIK SUND

ASSISTANT CITY MANAGER/CITY CLERK ERICA STEPHENSON

CITY ATTORNEY STEPHEN DEITSCH
If members of the public cannot attend the meeting, the City encourages the public to submit written public communications about any item on this meeting agenda, or about any subject matter within the jurisdiction of the City, to the City Clerk either in person, via mail or by email at [email protected]. If your comment is related to a specific Agenda item, please identify the Agenda item in the header of your letter or the subject line of your email. All written communications received by the City Clerk prior to the meeting will be distributed to the City Council prior to the start of the meeting, however, the public is encouraged to submit comments by 8:00 am on the day of the meeting to ensure adequate time for City Council review and consideration.

OPEN SESSION – 4:30 P.M.

CALL TO ORDER

ROLL CALL

CLOSED SESSION COMMUNICATIONS
Any member of the public is entitled to speak on Closed Session Agenda items. If you wish to address any other items listed on the agenda, you must do so during Open Session. There is a three-minute maximum time limit when addressing City Council. The time limit is subject to adjustment at the discretion of the Presiding Officer. Speakers are limited to their individual maximum time limit and other members of the public cannot cede their speaking time to another person.

DECLARATION OF CLOSED SESSION ITEMS

CITY COUNCIL AGENDA
NOVEMBER 12, 2025 - Page 2

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 630 Bartlett Road, APN:0308-166-57
Link to Google Map: https://maps.app.goo.gl/38Wnozo7WvvziJSq7 City Negotiator: City Manager Erik Sund
Negotiating Party: Gonzalez Living Trust – Adolfo A. Gonzalez Under Negotiation: Price & Terms of Payment

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 590 Bartlett Lane / 40763 Beaver Lane, APN:0308-166-26 / 0308-166-58 Link to Google Map: https://maps.app.goo.gl/iKe9mT4HYFxbvWB96 City Negotiator: City Manager Erik Sund
Negotiating Party: Draco Builders, LLC, Dave Stone
Under Negotiation: Price & Terms of Payment

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Gov. Code Section 54956.8 Property: 40940 Pennsylvania Ave. (former Big Bear Elementary School site), APN:0309-111-01 Link to Google Map: https://maps.app.goo.gl/k3xMPrAEs6BzQgmB8 City Negotiator: City Manager Erik Sund
Negotiating Party: Bear Valley Unified School District
Under Negotiation: Price & Terms of Payment

RECESS TO CLOSED SESSION
RECONVENE OPEN SESSION – 5:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION
An Invocation provided by Jim Lona, San Bernardino County’s 3rd District Veterans Affairs Commissioner.

RESULTS OF CLOSED SESSION
EVENT CALENDAR FOR THE PERFORMING ARTS CENTER - For tickets please contact the box office at (909) 866-4970 or visit www.citybigbearlake.com • Mountain Top Strings presents “Holiday Strings and Jingles” on Friday, December 5 at 7:00 p.m.

PRESENTATIONS
• Presentation from Nicholas Haecker, Deputy Public Works Director providing an overview of the upcoming winter traffic management and operations plan. • Introduction of new employee Joseph Toney, Interim Director of Finance in the Finance/Treasury Services Department.
• Introduction of new employee Stephanie Sikkema, Interim Finance Manager in the Finance/Treasury Services Department.

CITY COUNCIL AGENDA
NOVEMBER 12, 2025 - Page 3
• Introduction of new employee Crista Reid, Human Resources & Risk Management Analyst in the Management Services Department.
• Presentation from Miguel Cabanas, Engineering Manager providing a quarterly update on the City’s Capital Improvement Projects.
• Presentation from Kelly Tinker, Economic Development Manager providing an update on the Small Business Façade Improvement Program.

CITY MANAGER ANNOUNCEMENTS IN RESPONSE TO PUBLIC COMMENTS MADE AT THE 9/10/25 REGULAR CITY COUNCIL MEETINGS
PUBLIC COMMUNICATIONS (PART 1)
At this time, general Public comment is permitted only on consent calendar items and other matters not listed on the posted agenda that are within the subject matter and jurisdiction of the City. Public comment on specific items listed on the posted agenda, such as public hearing & discussion or action items, will be taken later in the meeting when the item is called for discussion. When addressing the City Council, please keep the following in mind; State law prohibits the City Council from taking any action on items not listed on the agenda. Therefore, the City Council is prevented from engaging in discussion or deliberation regarding the public’s comments or inquires on non-agendized topics, although the City Council and/or City staff can make brief statements related to a public comment. Each speaker has a 3-minute maximum time limit subject to adjustment at the discretion of the Presiding Officer. To allow City Council sufficient time to address agendized City business, if Public Communications Part 1 exceeds one hour, the remaining public speakers will be allowed to provide public comments during Public Communications Part 2. Participants cannot cede their speaking time to another person. To help ensure a respectful and efficient meeting, please address the City Council directly, not the audience, and refrain from disruptive comments and applause. We appreciate your attendance and your participation in our local government proceedings.

1. CONSENT CALENDAR

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 8/27/25 THROUGH 9/19/25 IN THE AMOUNT OF $2,977,049.15 AND THE AUGUST 2025 TREASURER’S REPORT

1.2 APPROVE DEMANDS – CHECK ISSUE DATE 9/20/25 THROUGH 10/29/25 IN THE AMOUNT OF $4,253,819.91 AND THE SEPTEMBER 2025 TREASURER’S REPORT

1.3 APPROVE MEETING MINUTES FROM THE AUGUST 13, 2025 REGULAR

MEETING OF CITY COUNCIL

1.4 APPROVE MEETING MINUTES FROM THE SEPTEMBER 10, 2025 REGULAR

MEETING OF CITY COUNCIL

1.5 APPROVE MEETING MINUTES FROM THE OCTOBER 29, 2025 SPECIAL

MEETING OF CITY COUNCIL

1.6 APPROVE THE 2026 CITY COUNCIL MEETING CALENDAR AND UPCOMING

HOLIDAY CLOSURES
Staff’s recommendation: Approve the 2026 City Council Meeting Calendar and upcoming holiday closures.

CITY COUNCIL AGENDA
NOVEMBER 12, 2025 - Page 4

1.7 ADOPT AN UPDATE TO THE AUTHORIZED SIGNERS ON THE CITY’S LOCAL

AGENCY INVESTMENT FUND ACCOUNT
Staff’s recommendation: Adopt a Resolution Authorizing the Investment of Monies in the Local Agency Investment Fund.

1.8 ADOPT AN ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2025-028, PROPOSING CITYWIDE REVISIONS TO DEVELOPMENT CODE SECTIONS: 17.25.040 “ACCESSORY USES PERMITTED IN RESIDENTIAL ZONES”, 17.25.060 “ADDITIONAL SETBACK REGULATIONS”, AND 17.35.030 “PRINCIPAL USES PERMITTED IN COMMERCIAL AND PUBLIC ZONES” TO

INTRODUCE NEW STANDARDS AND REGULATIONS RELATED TO THE

KEEPING OF ANIMALS IN RESIDENTIAL AND COMMERCIAL ZONES
Staff recommendation: Adopt an ordinance entitled: Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2025-028 Proposing Citywide Revisions to Development Code Sections: 17.25.040 “Accessory Uses Permitted in Residential Zones”, 17.25.060 “Additional Setback Regulations”, and 17.35.030 “Principal Uses Permitted in Commercial and Public Zones” to Introduce New Standards and Regulations Related to the Keeping of Animals in Residential and Commercial Zones and Finding these Amendments Exempt from the California Environmental Quality Act.

1.9 INTRODUCTION OF AN ORDINANCE ADOPTING BY REFERENCE THE 2025

EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE
Staff’s recommendation: Approve the reading of the title and introduction of an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake, California, Repealing Sections 1, 2, 3, 6, and 8 of Ordinance 2022-508 and Amending Title 15 of the Big Bear Lake Municipal Code Pertaining to the Construction and Maintenance of Buildings by Adopting the 2025 California Building Standards Code as Found in Title 24 of the California Code of Regulations Comprising the California Building Code, Volumes 1 & 2, and Appendices B, H, I, & J of Volume 2, 2025 Edition; the California Wildland-Urban Interface Code and Appendix C, 2025 Edition; the California Residential Code and Appendix Bf, 2025 Edition; the California Electrical Code, 2025 Edition; the California Mechanical Code, 2025 Edition; the California Plumbing Code, 2025 Edition; the California Energy Code, 2025 Edition; the California Historical Building Code, 2025 Edition; the California Green Building Standards Code, 2025 Edition; the California Existing Building Code, 2025 Edition; the California Reference Standards Code, 2025 Edition; the California Administrative Code, 2025 Edition; and the California Fire Code and Appendices B, Bb, C, CC, D, H, I, & J, and Errata, 2025 Edition; determine the ordinance is exempt from the California Environmental Quality Act; set a Public Hearing for 5:00 p.m. on December 10, 2025 in Hofert Hall, 39707 Big Bear Boulevard, Big Bear Lake, California; and direct the City Clerk to publish the Notice of Public Hearing in the appropriate newspaper(s) in accordance with Government Code Section 6066, which requires the notice be published once a week for two successive weeks, with at least five (5) days in between each publication. The first notice must be published at least fourteen (14) days before the hearing date.

CITY COUNCIL AGENDA
NOVEMBER 12, 2025 - Page 5

1.10 AUTHORIZE AN AMENDEMENT TO THE BIG BEAR AREA REGIONAL

WASTEWATER AGENCY PAYMENT AND COLLECTION AGREEMENT
Staff’s recommendation: Adopt a Resolution Authorizing Amendment No. 3 to the Payment and Collection Agreement for the Big Bear Area Regional Wastewater Agency.

1.11 AUTHORIZE NOTICES OF COMPLETION FOR FISCAL YEAR 2025-26 CAPITAL

IMPROVEMENT PROJECTS
Staff’s recommendation: Accept the work of CAT Tracking, Inc, Romans Construction and Bear Valley Paving, as complete; and authorize staff to file Notices of Completion for the 2025 Citywide Line Striping Project, CIPP Sewer Repairs Project and Moonridge Road Sewer Repairs Project.

1.12 AUTHORIZE THE FIRST AMENDMENT TO THE LAND SUBLEASE

AGREEMENT WITH ATC SEQUOIA LLC FOR VERIZON WIRELESS
TELECOMMUNICATIONS FACILITY – SITE NO. 411544
Staff’s recommendation: Adopt a Resolution Authorizing the First Amendment to the Land Sublease Agreement between the City of Big Bear Lake and ATC Sequoia LLC, Acting on behalf of Los Angeles SMSA Limited Partnership, for the Continued Operation of the Verizon Wireless Telecommunications Facility Located on City-Owned Property (APN 0307-111-41- 0000, Site No. 411544, ‘Metcalf CA’).

ITEMS REMOVED FROM THE CONSENT CALENDAR

2. DISCUSSION/ACTION ITEMS

2.1 CALTRANS DISTRICT 8 PROJECTS UPDATE
Staff’s recommendation: Receive a presentation from Caltrans representatives providing an update on Caltrans District 8 projects; provide related direction to staff, as appropriate.

2.2 APPROVE AN AMENDMENT TO THE AFFORDABLE HOUSING AGREEMENT WITH THE NORTHRIDGE GROUP, INC.

Staff’s recommendation: Adopt a Resolution Authorizing an Amendment to the Affordable Housing Agreement between the City of Big Bear Lake and The Northridge Group, Inc.

Related to the Mountain Meadows Senior Housing Complex and Authorize the Purchase of Affordable Housing Rental Credits valued at: $3,500,000 payable in one (1) installment by December 31, 2025 or $3,800,000 payable in two (2) equal installments by December 31, 2025 and December 31, 2030 respectively; and authorizing the necessary budget appropriation.

2.3 INTRODUCTION OF AN ORDINANCE AMENDING THE CITY’S VACATION

RENTAL REGULATIONS TO ALLOW RESIDENTIAL PROPERTIES WITH

ACCESSORY DWELLING UNITS ELIGIBILITY IN THE VACATION RENTAL

PROGRAM

CITY COUNCIL AGENDA
NOVEMBER 12, 2025 - Page 6
Staff recommendation: Read the title, waive further reading and introduce an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake, California, Amending Chapter 4.01 (“Vacation Rentals”) of Title 4 (“Visitor-Serving Uses and Tourism”) of the Big Bear Lake Municipal Code to Allow Residential Properties with Accessory Dwelling Units Eligibility in the Vacation Rental Program; and Finding these Amendments Exempt from the California Environmental Quality Act (CEQA).

2.4 AUTHORIZE A GENERAL PLAN PROFESSIONAL SERVICES AGREEMENT Staff’s recommendation: Adopt a Resolution Authorizing a Professional Services Agreement with Mintier Harnish for Preparation of the General Plan Update; and provide staff with direction related to establishing a General Plan Advisory Committee.

2.5 OVERVIEW OF THE CITY’S FILM SERVICES AND PERMITTING PROCESS Staff’s recommendation: Receive a staff presentation providing an overview of the City’s film services and permitting process; provide direction to staff, as appropriate.

2.6 DEPARTMENT OF WATER AND POWER (DWP) GARSTIN WATER

OPERATIONS FACILITY PROJECT UPDATE
Staff’s recommendation: Authorize the DWP to proceed with the Garstin Water Operations Facility Project, which will ultimately be funded by a $15,400,000 U.S. Department of Agriculture (USDA) Loan. Formal approval of the USDA Loan will occur when the interim financing is converted into the USDA Loan, at the completion of construction.

2.7 LEGAL NONCONFORMING USES WITHIN THE R-3 (MULTIPLE-FAMILY)

ZONE DISTRICT
Staff’s recommendation: Receive a staff presentation regarding legal nonconforming uses within the City’s R-3 (Multiple-Family) Zone District; and provide direction to staff, as appropriate.

PUBLIC COMMUNICATIONS (PART 2)

3. COMMENTS, ANNOUNCEMENTS & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY & CITY MANAGER COMMENTS
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS

ADJOURNMENT

CITY COUNCIL AGENDA
NOVEMBER 12, 2025 - Page 7

TENTATIVE ITEMS TO BE CONSIDERED AT A FUTURE PUBLIC MEETING • Annual Councilmember Reorganization Appointments
o December 10, 2025 Regular City Council Meeting
• Emergency Operations Plan Adoption
o December 10, 2025 Regular City Council Meeting
• California Building Code Adoption – Public Hearing
o December 10, 2025 Regular City Council Meeting
• Discussion Related to the City Council Rules of Order Section Regarding Councilmember Board/Committee Reports and Comments
o February 11, 2026 Regular City Council Meeting
• Campaign Sign Regulations Ordinance Update
o February 11, 2026 Regular City Council Meeting

DECLARATION OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 6th day of November 2025.

Erica Stephenson, City Clerk

The City of Big Bear Lake wishes to make all of its public meetings accessible to the public. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 866-5831.

Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CONSENT CALENDAR REPORTS
Check# Vendor Date Amount
92864 Bear Valley Electric 08/28/25 22,908.93
92865 Frontier Communications 08/28/25 2,152.30
92866 KOA Corporation 08/28/25 3,409.00
92867 SBRK Finance Holdings, Inc 08/28/25 1,320.00
92868 Willdan Engineering Inc 08/28/25 2,536.25
92869 San Bernardino County Fire Protection District 08/28/25 1,055.00 92870 San Bernardino County Solid Waste Mgmt Division 08/28/25 48.73 92871 City of Big Bear Lake 08/28/25 10.48
92872 Airgas, Inc. 08/28/25 71.04
92873 Alliant Insurance Services, Inc. 08/28/25 824.00
92874 Big Bear Disposal Inc 08/28/25 317,432.41
92875 Big Bear Paint Center 08/28/25 276.13
92876 Bravo Arts Solutions LLC 08/28/25 190.30
92877 Butchers Blocks & Building Materials 08/28/25 559.37 92878 BVCHD Foundation 08/28/25 500.00
92879 Dapeer Rosenblit & Litvak LLP 08/28/25 1,540.00
92880 Dial M Productions 08/28/25 1,500.00
92882 Ewing 08/28/25 877.92
92883 Extra Space Management Inc 08/28/25 1,058.00
92884 Geiger Supply, Inc. 08/28/25 10.44
92885 Golden Bell Products, Inc 08/28/25 3,720.94
92886 Grainger Inc. 08/28/25 20.48
92887 Haaker Equipment Co. Inc. 08/28/25 355,187.77
92888 Mile High Sports & Equipment 08/28/25 810.00
92889 Mission Linen Supply Inc. 08/28/25 174.86
92890 BBAP, LLC 08/28/25 197.33
92891 Jennifer O'Keefe 08/28/25 756.00
92892 Orkin Pest Control 08/28/25 239.00
92893 Tricore Enterprises Inc. 08/28/25 7,274.08
92894 Quinn Company 08/28/25 1,038.31
92895 RDO Equipment Co 08/28/25 97.66
92896 Right of Way, Inc. 08/28/25 5,381.46
92897 TruePoint Solutions, LLC 08/28/25 11,330.00
92898 Wincan LLC 08/28/25 33,935.00
92899 Westrux International, Inc. 09/04/25 203,765.16
92900 San Bernardino County Sheriff's Dept 09/05/25 1,003,241.00 92901 Mountain Area Regional Transit Authority 09/05/25 41,666.67 92903 Lumber City Corp. 09/05/25 229.99
92904 The Grizzly 09/05/25 78.00
92905 Mark Roger Ward 09/05/25 687.45
92906 Mission Linen Supply Inc. 09/05/25 151.85
92907 Southwest Gas Corporation 09/05/25 448.50
92908 Uline 09/05/25 7,397.05
92909 Verizon Wireless 09/05/25 3,866.31
92911 Calif Joint Powers Ins Auth 09/12/25 9,300.00
92912 Recreate Waste Collaborative LLC 09/12/25 15,945.00 92913 Sancon Technologies, Inc. 09/12/25 187,297.49
92914 South Coast Ltng & Design, Inc 09/12/25 15,225.08 92915 California State Highway Patrol 09/12/25 4,563.92 92917 AirDNA, LLC 09/12/25 17,820.00
92918 Big Bear Disposal Inc 09/12/25 314,957.24
92919 Best Best & Krieger LLP 09/12/25 30,883.47
92920 Big Bear Paint Center 09/12/25 25.59
92921 BlackHole Technologies Inc 09/12/25 1,969.78
92922 Multi Service Technology Solutions, Inc. 09/12/25 474.84 92923 Butchers Blocks & Building Materials 09/12/25 719.56 92924 Bear Valley Tree Care, Inc. 09/12/25 1,900.00
92925 Execucom 09/12/25 735.00
92926 Cintas Corporation 09/12/25 560.31
92927 ClearGov Inc. 09/12/25 25,992.05
92928 Crafco Inc. 09/12/25 34,106.50
92930 Lumber City Corp. 09/12/25 197.79
92931 Laguna Vault, LLC 09/12/25 57.75
92932 Franklin Truck Parts, Inc 09/12/25 576.46
92933 Grainger Inc. 09/12/25 12,249.80
92935 The Grizzly 09/12/25 1,923.50
92936 Haaker Equipment Co. Inc. 09/12/25 80.81
City of Big Bear Lake
Checks Issued 08/27/2025 - 09/19/2025
Item 1.1
Check# Vendor Date Amount
City of Big Bear Lake
Checks Issued 08/27/2025 - 09/19/2025
92937 Lance Soll & Lunghard 09/12/25 16,680.00
92938 LOR Geotechnical Group, Inc. 09/12/25 5,433.00
92939 Ludecke's Electrical Service, Inc. 09/12/25 1,556.12 92940 Mar-CO Equipment Company 09/12/25 1,022.80
92941 Mission Linen Supply Inc. 09/12/25 517.77
92943 Motive Energy Storage Systems, LLC 09/12/25 4,640.00 92944 Randy Spitz 09/12/25 148.50
92945 BBAP, LLC 09/12/25 67.86
92946 Nativescapes, Inc. 09/12/25 4,948.00
92947 Orkin Pest Control 09/12/25 161.00
92948 Ring Central 09/12/25 2,876.96
92949 Right of Way, Inc. 09/12/25 470.01
92951 Triple Crown Products, Inc. 09/12/25 7,083.18
92952 Tripepi, Smith & Associates, Inc. 09/12/25 366.25 92953 United Rentals (North America), Inc 09/12/25 647.90 92954 Willdan Engineering Inc 09/12/25 2,318.25
92955 Mark Roger Ward 09/12/25 5,974.79
92956 Santiago Alcaraz 09/12/25 1,500.00
92957 Pine Knot Marina, LLC 09/12/25 4,000.00
92958 Ashley Senter 09/12/25 1,350.00
92959 Jennifer O'Keefe 09/16/25 1,299.00
92960 San Bernardino County Clerk of the Board of Supervisors 09/19/25 50.00 92961 San Bernardino County Sheriff's Dept 09/19/25 5,850.44 92962 San Bernardino County Vehicle Svcs Dept 09/19/25 8,579.44 92963 South Coast AQMD 09/19/25 2,209.71
92964 AAA Copier Logistics LLC 09/19/25 1,000.00
92965 Accela, Inc 09/19/25 52,500.00
92966 Bay City Equipment Industries Inc 09/19/25 4,635.63 92967 Big Bear Disposal Inc 09/19/25 725.66
92969 Big Bear Lake Urgent Care Inc 09/19/25 240.00
92970 Peter Joseph Bucknam 09/19/25 2,155.00
92971 Cintas Corporation 09/19/25 1,780.32
92972 The Collins Group 09/19/25 3,973.09
92974 Fisher Integrated, Inc. 09/19/25 2,400.00
92975 Frontier Communications 09/19/25 2,688.25
92976 Grainger Inc. 09/19/25 24.59
92979 L.N. Curtis & Sons 09/19/25 2,781.59
92980 Ludecke's Electrical Service, Inc. 09/19/25 1,362.90 92982 Merrell Johnson Engineering Inc 09/19/25 60,575.00 92983 Mile High Sports & Equipment 09/19/25 320.00
92985 Mission Linen Supply Inc. 09/19/25 138.31
92988 Orkin Pest Control 09/19/25 308.00
92989 Stericycle, Inc. 09/19/25 615.25
92990 Statewide Traffic Safety and Signs Inc 09/19/25 3,191.46 92991 Uline 09/19/25 5,748.81
92992 Underground Service Alert Inc. 09/19/25 362.42
92993 Vanlen Consultants Inc 09/19/25 2,970.00
92994 Willdan Engineering Inc 09/19/25 19,900.00
ACH Autozone Investment Corporation 08/28/25 85.38
ACH Charter Communications Holdings, LLC 09/05/25 4,507.68 ACH Espyr 09/08/25 204.60
ACH First-Citizens Bank & Trust Company 09/19/25 3,184.66 ACH Gary Payne 09/05/25 1,300.00
ACH TASC Client Invoices 09/08/25 82.46
2,977,049.15
Check# Vendor/Employee Transaction Amount
City Council 4110
92957 Pine Knot Marina, LLC State of the City Outreach Event 09/12/25 4,000.00 92958 Ashley Senter State of the City Outreach Event 09/12/25 1,350.00 92959 Jennifer O'Keefe State of the City Outreach Event 09/16/25 1,299.00 City Council Total 6,649.00
City Manager 4120
92904 The Grizzly Newspaper Subscription 09/05/25 39.00 City Manager Total 39.00
City Clerk & Communications 4130
92873 Alliant Insurance Services, Inc. Special Event Expense - Village Concert Series 08/28/25 824.00 92878 BVCHD Foundation Charitable Event Sponsorship 08/28/25 500.00 92896 Right of Way, Inc. Special Event Expense - Tour de Big Bear 08/28/25 4,600.00 92915 California State Highway Patrol Special Event Expense - Tour de Big Bear 09/12/25 4,563.92 92919 Best Best & Krieger LLP PRA Services - July 09/12/25 9,055.20 92931 Laguna Vault, LLC Document Storage - September 09/12/25 57.75 92953 United Rentals (North America), Inc Special Event Expense - Village Concert Series 09/12/25 647.90 92989 Stericycle, Inc. Document Shredding 09/19/25 615.25 ACH Gary Payne Special Event Expense - Jerrod Niemann Concert 09/05/25 1,300.00 City Clerk & Communications Total 22,164.02
Finance 4140
92937 Lance Soll & Lunghard Professional Services 09/12/25 680.00 Finance Services Total 680.00
Staff Services & Risk Management 4150
92880 Dial M Productions Employee Appreciation Event 08/28/25 1,500.00 92911 Calif Joint Powers Ins Auth Professional Services 09/12/25 9,300.00 92914 South Coast Ltng & Design, Inc Village Repair Damage Claim 09/12/25 7,612.54 92935 The Grizzly Recruitment Expense 09/12/25 75.50
92956 Santiago Alcaraz Employee Appreciation Event 09/12/25 1,500.00 92969 Big Bear Lake Urgent Care Inc Professional Services 09/19/25 240.00 ACH Espyr EAP Services - March 09/08/25 204.60
ACH TASC Client Invoices Administrative Fees 09/08/25 82.46 Staff Services & Risk Management Total 20,515.10
City Attorney 4170
92879 Dapeer Rosenblit & Litvak LLP Professional Legal Services - July 08/28/25 1,540.00 92919 Best Best & Krieger LLP Professional Legal Services - July 09/12/25 21,828.27 92935 The Grizzly Legal Notices 09/12/25 1,848.00
City Attorney Total 25,216.27
Traffic Safety 4230
92864 Bear Valley Electric Electricity Usage 08/28/25 1,434.51 Traffic Safety Total 1,434.51
Law Enforcement 4250
92900 San Bernardino County Sheriff's Dept Monthly Sheriff Contract - July & August 09/05/25 1,003,241.00 92961 San Bernardino County Sheriff's Dept CAL ID Annual Assessment Fee 09/19/25 5,850.44 92979 L.N. Curtis & Sons COPS Grant Expenditures - Search & Rescue Supplies 09/19/25 2,781.59 Law Enforcement Total 1,011,873.03
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/27/2025 - 09/19/2025
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/27/2025 - 09/19/2025
Animal Regulation 4260
92947 Orkin Pest Control Pest Control Services 09/12/25 161.00 Animal Regulation Total 161.00
Engineering 4310
92866 KOA Corporation Professional Services 08/28/25 3,409.00 92868 Willdan Engineering Inc Professional Services 08/28/25 2,536.25 92891 Jennifer O'Keefe Professional Headshots 08/28/25 189.00 92954 Willdan Engineering Inc Professional Services 09/12/25 2,318.25 92960 San Bernardino County Clerk of the Board of Supervisors Notice of Exemption Filing Fee 09/19/25 50.00 92962 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/19/25 465.77 92982 Merrell Johnson Engineering Inc Professional Services 09/19/25 2,574.00 Engineering Total 11,542.27
Street Maintenance & Snow Removal 4320
ACH Charter Communications Holdings, LLC Cable Service 09/05/25 92.51 92870 San Bernardino County Solid Waste Mgmt Division Solid Waste Collection 08/28/25 48.73 92872 Airgas, Inc. Materials/Supplies 08/28/25 71.04
92875 Big Bear Paint Center Materials/Supplies 08/28/25 276.13 92877 Butchers Blocks & Building Materials Materials/Supplies 08/28/25 206.57 92883 Extra Space Management Inc Storage Rental Space 08/28/25 1,058.00 92886 Grainger Inc. Materials/Supplies 08/28/25 20.48
92889 Mission Linen Supply Inc. Uniform Laundry Service 08/28/25 139.89 92891 Jennifer O'Keefe Professional Headshots 08/28/25 189.00 92896 Right of Way, Inc. Signage 08/28/25 781.46
92903 Lumber City Corp. Materials/Supplies 09/05/25 94.34 92904 The Grizzly Newspaper Subscription 09/05/25 39.00 92906 Mission Linen Supply Inc. Uniform Laundry Service 09/05/25 121.48 92921 BlackHole Technologies Inc GPS Monthly Services 09/12/25 1,969.78 92923 Butchers Blocks & Building Materials Materials/Supplies 09/12/25 402.70 92925 Execucom After-hours Call Service 09/12/25 367.50 92926 Cintas Corporation AED Lease 09/12/25 70.04
92930 Lumber City Corp. Materials/Supplies 09/12/25 155.14 92933 Grainger Inc. Confined Space Crane Tripod 09/12/25 6,124.90 92940 Mar-CO Equipment Company Materials/Supplies 09/12/25 1,022.80 92941 Mission Linen Supply Inc. Uniform Laundry Service 09/12/25 414.22 92943 Motive Energy Storage Systems, LLC Generator Maintenance 09/12/25 2,300.00 92944 Randy Spitz Meeting Supplies 09/12/25 148.50
92949 Right of Way, Inc. Signage 09/12/25 470.01
92951 Triple Crown Products, Inc. Uniforms 09/12/25 3,541.58 92962 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/19/25 2,436.30 92971 Cintas Corporation First Aid Supplies 09/19/25 890.16 92985 Mission Linen Supply Inc. Uniform Laundry Service 09/19/25 110.65 92988 Orkin Pest Control Pest Control Services 09/19/25 156.00 92990 Statewide Traffic Safety and Signs Inc Snow Poles 09/19/25 3,191.46 PW: Street Maintenance & Snow Removal Total 26,910.37
Vehicle Maintenance 4325
92864 Bear Valley Electric Electricity Usage 08/28/25 46.24 92889 Mission Linen Supply Inc. Uniform Laundry Service 08/28/25 8.74 92895 RDO Equipment Co Vehicle Repair Parts 08/28/25 97.66 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/27/2025 - 09/19/2025
92906 Mission Linen Supply Inc. Uniform Laundry Service 09/05/25 7.59 92907 Southwest Gas Corporation Natural Gas Usage 09/05/25 61.43 92932 Franklin Truck Parts, Inc Vehicle Repair Parts 09/12/25 576.46 92941 Mission Linen Supply Inc. Uniform Laundry Service 09/12/25 25.88 92945 BBAP, LLC Vehicle Repair Parts 09/12/25 67.86
92985 Mission Linen Supply Inc. Uniform Laundry Service 09/19/25 6.92 ACH Autozone Investment Corporation Vehicle Repair Parts 08/28/25 69.63 PW: Vehicle Maintenance Total 968.41
Street Lighting 4330
92864 Bear Valley Electric Electricity Usage 08/28/25 8,519.88 PW: Street Lighting Total 8,519.88
Parking Lots & Facilities 4335
92864 Bear Valley Electric Electricity Usage 08/28/25 2,978.64 92907 Southwest Gas Corporation Natural Gas Usage 09/05/25 51.97 92923 Butchers Blocks & Building Materials Materials/Supplies 09/12/25 53.37 92972 The Collins Group Flags 09/19/25 1,324.36
92988 Orkin Pest Control Pest Control Services 09/19/25 152.00 ACH Charter Communications Holdings, LLC Security Camera Internet Service 09/05/25 240.00 PW: Parking Lots & Facilities Total 4,800.34
Planning Commission 4411
92891 Jennifer O'Keefe Professional Headshots 08/28/25 378.00 Planning Commission Total 378.00
Economic Development & Tourism Management 4415
92917 AirDNA, LLC AirDNA Subscription 09/12/25 17,820.00 92937 Lance Soll & Lunghard Professional Services 09/12/25 16,000.00 92962 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/19/25 753.16 Economic Development & Tourism Management Total 34,573.16 Building & Safety 4430
92962 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/19/25 157.88 92994 Willdan Engineering Inc Professional Services 09/19/25 19,900.00 Building & Safety Total 20,057.88
PAC Administration 4610
92876 Bravo Arts Solutions LLC Ticket Printing Fees 08/28/25 190.30 PAC Administration Total 190.30
City Parks & Trails 4625
92864 Bear Valley Electric Electricity Usage 08/28/25 2,201.31 92877 Butchers Blocks & Building Materials Materials/Supplies 08/28/25 38.60 92882 Ewing Materials/Supplies 08/28/25 877.92
92884 Geiger Supply, Inc. Materials/Supplies 08/28/25 10.44 92908 Uline Summer Concert Supplies - Umbrellas & Stands 09/05/25 7,397.05 92946 Nativescapes, Inc. Landscaping Services 09/12/25 4,948.00 92972 The Collins Group Flags 09/19/25 1,324.36
92991 Uline Portable Safety Barrier 09/19/25 5,748.81
ACH Charter Communications Holdings, LLC Security Camera Internet Service - Rotary Park 09/05/25 409.99 City Parks & Trails Total 22,956.48
Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/27/2025 - 09/19/2025
General Government 4800
92871 City of Big Bear Lake Shipping Charges 08/28/25 10.48 General Government Total 10.48
Information Technology 4810
92865 Frontier Communications Telephone Service 08/28/25 2,152.30 92867 SBRK Finance Holdings, Inc Professional Services - Employee Self-Service 08/28/25 1,320.00 92893 Tricore Enterprises Inc. Computer Equipment 08/28/25 7,274.08 92897 TruePoint Solutions, LLC Plan Review Annual Subscription 08/28/25 11,330.00 92905 Mark Roger Ward IT Consulting Services 09/05/25 687.45 92909 Verizon Wireless Cell Phone Service 09/05/25 2,513.11 92927 ClearGov Inc. Annual Budgeting Software Renewal 09/12/25 25,992.05 92948 Ring Central Communication Services 09/12/25 2,876.96 92955 Mark Roger Ward IT Consulting Services 09/12/25 5,974.79 92964 AAA Copier Logistics LLC Copier Shipping Charges 09/19/25 1,000.00 92965 Accela, Inc Annual Permitting Software Subscription 09/19/25 52,500.00 92974 Fisher Integrated, Inc. Video Streaming 09/19/25 2,400.00 92975 Frontier Communications Telephone Service 09/19/25 2,148.38 ACH Charter Communications Holdings, LLC High Speed Internet 09/05/25 3,645.19 ACH First-Citizens Bank & Trust Company Copier Lease 09/19/25 3,184.66 Technology Services Total 124,998.97
Civic Center 4820
92877 Butchers Blocks & Building Materials Materials/Supplies 08/28/25 293.00 92889 Mission Linen Supply Inc. Uniform Laundry Service 08/28/25 12.24 92892 Orkin Pest Control Pest Control Services 08/28/25 239.00 92903 Lumber City Corp. Materials/Supplies 09/05/25 59.11 92906 Mission Linen Supply Inc. Uniform Laundry Service 09/05/25 10.63 92907 Southwest Gas Corporation Natural Gas Usage 09/05/25 171.52 92920 Big Bear Paint Center Materials/Supplies 09/12/25 25.59 92922 Multi Service Technology Solutions, Inc. Materials/Supplies 09/12/25 474.84 92926 Cintas Corporation AED Lease 09/12/25 420.23
92930 Lumber City Corp. Materials/Supplies 09/12/25 29.08 92941 Mission Linen Supply Inc. Uniform Laundry Service 09/12/25 36.25 92943 Motive Energy Storage Systems, LLC Generator Maintenance 09/12/25 2,340.00 92962 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/19/25 2,139.38 92972 The Collins Group Flags 09/19/25 1,324.37
92980 Ludecke's Electrical Service, Inc. Electrical Services 09/19/25 1,362.90 92985 Mission Linen Supply Inc. Uniform Laundry Service 09/19/25 9.68 ACH Charter Communications Holdings, LLC Security Camera Internet Service 09/05/25 119.99 Civic Center Total 9,067.81
PAC Operations & Maintenance 4821
92877 Butchers Blocks & Building Materials Materials/Supplies 08/28/25 2.89 92907 Southwest Gas Corporation Natural Gas Usage 09/05/25 47.18 PAC Operations & Maintenance Total 50.07
Sanitation 250
92864 Bear Valley Electric Electricity Usage 08/28/25 6,005.74 92877 Butchers Blocks & Building Materials Materials/Supplies 08/28/25 18.31 92885 Golden Bell Products, Inc Materials/Supplies 08/28/25 3,720.94 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/27/2025 - 09/19/2025
92890 BBAP, LLC Vehicle Repair Parts 08/28/25 197.33
92894 Quinn Company Materials/Supplies 08/28/25 1,038.31 92903 Lumber City Corp. Materials/Supplies 09/05/25 52.31 92907 Southwest Gas Corporation Natural Gas Usage 09/05/25 61.43 92909 Verizon Wireless Cell Phone Service 09/05/25 1,043.90 92923 Butchers Blocks & Building Materials Materials/Supplies 09/12/25 10.97 92925 Execucom After-hours Call Service 09/12/25 367.50 92926 Cintas Corporation AED Lease 09/12/25 70.04
92930 Lumber City Corp. Materials/Supplies 09/12/25 13.57 92933 Grainger Inc. Confined Space Crane Tripod 09/12/25 6,124.90 92936 Haaker Equipment Co. Inc. Materials/Supplies 09/12/25 80.81 92951 Triple Crown Products, Inc. Uniforms 09/12/25 3,541.60 92962 San Bernardino County Vehicle Svcs Dept Fuel Charges 09/19/25 2,626.95 92963 South Coast AQMD Permit Fees 09/19/25 2,209.71
92966 Bay City Equipment Industries Inc Equipment Repairs 09/19/25 4,635.63 92971 Cintas Corporation First Aid Supplies 09/19/25 890.16 92975 Frontier Communications Telephone Service 09/19/25 539.87 92976 Grainger Inc. Materials/Supplies 09/19/25 1,144.25 92982 Merrell Johnson Engineering Inc Professional Services 09/19/25 858.00 92992 Underground Service Alert Inc. Underground Dig Alert Services 09/19/25 362.42 ACH Autozone Investment Corporation Vehicle Repair Parts 08/28/25 15.75 Sanitation Total 35,630.40
Property Lease General Operations 255
92888 Mile High Sports & Equipment Leisure Bear Asphalt Removal 08/28/25 810.00 92923 Butchers Blocks & Building Materials Materials/Supplies 09/12/25 72.94 92952 Tripepi, Smith & Associates, Inc. Professional Services 09/12/25 366.25 92967 Big Bear Disposal Inc Roll Off Trash Service 09/19/25 725.66 92983 Mile High Sports & Equipment Leisure Bear Asphalt Removal 09/19/25 320.00 Property Lease General Operations Total 2,294.85
Mountain Transit 282
92901 Mountain Area Regional Transit Authority No-Fare Trolley Contribution - September 09/05/25 41,666.67 Mountain Transit Total 41,666.67
Village Streetscape Maintenance 291
92864 Bear Valley Electric Electricity Usage 08/28/25 1,722.61 92874 Big Bear Disposal Inc Village Litter Containers 08/28/25 2,686.15 92903 Lumber City Corp. Materials/Supplies 09/05/25 24.23 92907 Southwest Gas Corporation Natural Gas Usage 09/05/25 54.97 92914 South Coast Ltng & Design, Inc Village Repair Damage Claim 09/12/25 7,612.54 92918 Big Bear Disposal Inc Village Litter Containers 09/12/25 2,686.15 92923 Butchers Blocks & Building Materials Materials/Supplies 09/12/25 179.58 92976 Grainger Inc. Materials/Supplies & Refund Credit 09/19/25 -1,119.66 Village Streetscape Maintenance Total 13,846.57
Capital Projects 321
92887 Haaker Equipment Co. Inc. Sanitation Equipment Replacement 08/28/25 355,187.77 92898 Wincan LLC Sanitation Equipment Replacement 08/28/25 33,935.00 92899 Westrux International, Inc. Equipment Acquisition 09/04/25 203,765.16 92913 Sancon Technologies, Inc. Sanitary Sewer CIP Project 09/12/25 187,297.49 92939 Ludecke's Electrical Service, Inc. Civic Center Repairs 09/12/25 1,556.12 Check# Vendor/Employee Transaction Amount
City of Big Bear Lake
Expenditure By Department
Checks Issued 08/27/2025 - 09/19/2025
92970 Peter Joseph Bucknam Parking Lot Improvement Project 09/19/25 2,155.00 92982 Merrell Johnson Engineering Inc Rathbun Creek Trail Project/Sanitation Infrastructure Project 09/19/25 5,799.50 92993 Vanlen Consultants Inc SMORE Division Creek Project 09/19/25 2,970.00 Capital Projects Total 792,666.04
Street Improvement Projects 350
92928 Crafco Inc. Crack Sealing Project 09/12/25 34,106.50 92938 LOR Geotechnical Group, Inc. Moonridge Rd Rehabilitation Project 09/12/25 5,433.00 92982 Merrell Johnson Engineering Inc Rathbun Drive & Moonridge Rd Rehabilitation Projects 09/19/25 50,485.50 Capital Projects/ Street Improvements Total 90,025.00
Refuse 550
92869 San Bernardino County Fire Protection District Household Hazardous Waste Removal/Annual CUPA Permit 08/28/25 1,055.00 92874 Big Bear Disposal Inc Residential Curb/Bin Service - August & July Balance 08/28/25 314,746.26 92889 Mission Linen Supply Inc. Uniform Laundry Service 08/28/25 13.99 92906 Mission Linen Supply Inc. Uniform Laundry Service 09/05/25 12.15 92909 Verizon Wireless Cell Phone Service 09/05/25 309.30 92912 Recreate Waste Collaborative LLC SB1383 Grant Outreach Services 09/12/25 15,945.00 92918 Big Bear Disposal Inc Residential Curb/Bin Service - September 09/12/25 312,271.09 92924 Bear Valley Tree Care, Inc. Tree Removal Services 09/12/25 1,900.00 92941 Mission Linen Supply Inc. Uniform Laundry Service 09/12/25 41.42 92982 Merrell Johnson Engineering Inc Professional Services 09/19/25 858.00 92985 Mission Linen Supply Inc. Uniform Laundry Service 09/19/25 11.06 Refuse Total 647,163.27
2,977,049.15
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account $ 484,367 1.60%
Imprest Cash - Payroll $ 198,855 0.66%
Imprest Cash $ 1,625 0.01%
Dental Self Insured Checking $ 173,878 0.57%
Local Agency Investment Fund (LAIF) 4.251% $ 29,429,313 97.16% Total Cash In Treasury: $ 30,288,038 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 248
LAIF Transactions $0 -$1,115,000
Interest Received in Fiscal Year 2025-26 $359,388
DISTRIBUTION OF CASH BY FUND August 2025 July 2025 Change General $ 21,315,523 $ 21,227,383 $ 88,141
Sanitation $ 5,224,395 $ 5,416,224 $ (191,829)
Capital Improvement $ 2,034,747 $ 2,714,679 $ (679,932) Refuse $ 726,536 $ 1,133,331 $ (406,795)
Trust $ 336,021 $ 232,070 $ 103,951
Successor Agency $ 226,762 $ 366,897 $ (140,135)
AB 3229 Supp Law Enforce $ 280,384 $ 280,384 $ -
Fire Protection District $ 143,670 $ 147,113 $ (3,443)
Total Cash in Treasury: $ 30,288,038 $ 31,518,081 $ (1,230,042) CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ - $ - 0.00%
Moonridge Reserve Fund $ - $ - 0.00%
1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 4.16%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

Pursuant to California Government Code 53647 all local government agencies are required to report the current market value of investments under management by an outside party. The reserve funds for the aforementioned bond issues are held and managed by the City's Trustee, Union Bank.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
August, 2025
Check# Vendor Date Amount
92996 San Bernardino County Fire Protection District 09/26/25 5,935.19 92997 City of Big Bear Lake 09/26/25 42.70
93000 Airgas, Inc. 09/26/25 71.04
93001 Allison Mechanical, Inc 09/26/25 3,130.97
93002 Bay City Equipment Industries Inc 09/26/25 5,418.42 93003 Big Bear Disposal Inc 09/26/25 839.39
93004 Big Bear Lake Urgent Care Inc 09/26/25 120.00
93005 Big Bear Paint Center 09/26/25 752.31
93006 Peter Joseph Bucknam 09/26/25 870.00
93007 Butchers Blocks & Building Materials 09/26/25 153.30 93008 Bear Valley Lock and Key, Inc. 09/26/25 3,051.30
93010 Cintas Corporation 09/26/25 320.51
93012 Crafco Inc. 09/26/25 441.57
93013 Dapeer Rosenblit & Litvak LLP 09/26/25 105.00
93014 Lumber City Corp. 09/26/25 134.44
93015 Extra Space Management Inc 09/26/25 1,058.00
93016 Geiger Supply, Inc. 09/26/25 31.94
93017 Grainger Inc. 09/26/25 3,385.06
93018 Hudson Audio Works 09/26/25 1,595.00
93019 Kim Johnson 09/26/25 100.00
93020 Libco Incorporated 09/26/25 11,000.00
93021 Mar-CO Equipment Company 09/26/25 518.90
93022 Mile High Sports & Equipment 09/26/25 940.00
93024 Mission Linen Supply Inc. 09/26/25 230.59
93025 Mountain Water Co 09/26/25 128.00
93026 BBAP, LLC 09/26/25 4,211.22
93027 Nativescapes, Inc. 09/26/25 2,680.00
93029 Orkin Pest Control 09/26/25 239.00
93030 Ozworth, Inc. 09/26/25 11,250.00
93031 Parkhouse Tire, Inc. 09/26/25 3,367.49
93032 Robertson's Ready Mix 09/26/25 68.42
93033 Doug Schultz 09/26/25 1,000.00
93035 TerryBerry Company, LLC 09/26/25 679.50
93036 DP Trading Inc 09/26/25 803.50
93037 Uline 09/26/25 109.06
93038 Vanlen Consultants Inc 09/26/25 29,935.00
93039 Vulcan Materials Company Inc. 09/26/25 994.86
93040 Waxie Sanitary Supply Inc. 09/26/25 59.45
93041 West Coast Pipeworks Big Bear Plumbing Express Inc 09/26/25 2,901.25 93042 Big Bear Log Works, Inc. 09/26/25 21,860.00
93044 San Bernardino County Sheriff's Dept 10/07/25 576,239.92 93045 San Bernardino County Solid Waste Mgmt Division 10/07/25 226.22 93046 4Imprint 10/07/25 6,104.73
93047 Mountain Area Regional Transit Authority 10/07/25 41,666.67 93048 Artistic Holiday Designs LLC 10/07/25 11,400.00
93049 Big Bear Paint Center 10/07/25 582.92
93050 Multi Service Technology Solutions, Inc. 10/07/25 779.73 93051 Butchers Blocks & Building Materials 10/07/25 1,073.84 93052 Blue Sky Commercial Decor, LLC 10/07/25 22,237.32 93053 Melisa Carlc 10/07/25 9,080.00
93054 Dial M Productions 10/07/25 1,500.00
93055 Lumber City Corp. 10/07/25 153.09
93056 Laguna Vault, LLC 10/07/25 57.75
93057 Geiger Supply, Inc. 10/07/25 81.50
93058 Grainger Inc. 10/07/25 156.65
93059 Mark Roger Ward 10/07/25 4,440.00
93060 Lynn Merrill And Associates, Inc. 10/07/25 1,373.13 93061 Mission Linen Supply Inc. 10/07/25 165.03
93063 BBAP, LLC 10/07/25 200.49
93064 Ring Central 10/07/25 2,876.96
93065 Robertson's Ready Mix 10/07/25 673.44
93066 Right of Way, Inc. 10/07/25 2,268.37
93067 Ashley Senter 10/07/25 2,350.00
93068 Southwest Gas Corporation 10/07/25 532.17
93069 CAT Tracking Inc. 10/07/25 41,922.12
City of Big Bear Lake
Checks Issued 09/20/2025 - 10/29/2025
Item 1.2
Check# Vendor Date Amount
City of Big Bear Lake
Checks Issued 09/20/2025 - 10/29/2025
93070 Triple Crown Products, Inc. 10/07/25 848.41
93071 United Rentals (North America), Inc 10/07/25 5,022.23 93072 Verizon Wireless 10/07/25 1,450.27
93075 Allison Mechanical, Inc 10/08/25 4,615.00
93076 Big Bear Disposal Inc 10/08/25 127.48
93077 Best Best & Krieger LLP 10/08/25 36,350.61
93078 BlackHole Technologies Inc 10/08/25 1,969.78
93079 Butchers Blocks & Building Materials 10/08/25 11.88 93080 Cintas Corporation 10/08/25 140.08
93082 The Grizzly 10/08/25 2,685.50
93083 Hinderliter de Lamas & Assoc Inc. 10/08/25 1,443.83 93084 JustFOIA Inc 10/08/25 7,277.13
93085 Ludecke's Electrical Service, Inc. 10/08/25 787.43 93086 Mission Linen Supply Inc. 10/08/25 142.71
93087 Orkin Pest Control 10/08/25 427.00
93088 Peter Crawford Plumbing 10/08/25 4,850.00
93089 Robertson's Ready Mix 10/08/25 123.91
93091 Single Point Of Contact, Inc 10/08/25 4,633.00
93092 Underground Service Alert Inc. 10/08/25 286.42
93096 BIG BEAR LAKE DWP 10/15/25 7,757.09
93097 All Protection Alarm 10/15/25 1,970.48
93099 Bravo Arts Solutions LLC 10/15/25 100.10
93101 Bear Valley Lock and Key, Inc. 10/15/25 295.00
93102 Bear Valley Tree Care, Inc. 10/15/25 3,800.00
93103 Execucom 10/15/25 735.00
93104 Cintas Corporation 10/15/25 834.46
93105 Essel Technology Services, Inc. 10/15/25 3,300.00 93106 Fisher Integrated, Inc. 10/15/25 1,200.00
93107 Frontier Communications 10/15/25 2,645.06
93109 The Grizzly 10/15/25 1,267.25
93110 Lance Soll & Lunghard 10/15/25 24,839.10
93111 Merrell Johnson Engineering Inc 10/15/25 1,072.50 93112 Mission Linen Supply Inc. 10/15/25 646.55
93113 Orkin Pest Control 10/15/25 114.00
93114 Quadient Leasing USA, Inc 10/15/25 719.26
93115 Robertson's Ready Mix 10/15/25 467.37
93116 Travill Holdings, LLC 10/15/25 15,000.00
93117 Tripepi, Smith & Associates, Inc. 10/15/25 6,000.00 93118 Visit Big Bear 10/15/25 45.28
93119 Western Sheet Metals Inc 10/15/25 3,512.00
93120 Willdan Engineering Inc 10/15/25 1,860.25
93121 Big Bear Log Works, Inc. 10/15/25 2,820.00
93122 San Bernardino County 10/22/25 4.00
93123 BIG BEAR LAKE DWP 10/22/25 54.84
93124 Allison Mechanical, Inc 10/22/25 7,281.00
93126 Bay City Equipment Industries Inc 10/22/25 6,894.62 93127 Big Bear Disposal Inc 10/22/25 314,957.24
93128 Big Bear Electric 10/22/25 4,900.00
93131 Cintas Corporation 10/22/25 1,405.34
93134 Leavitt Communications LLC 10/22/25 9,747.28
93135 Mission Linen Supply Inc. 10/22/25 166.68
93136 Monarch Weather & Climate Intelligence, LLC 10/22/25 990.00 93137 Mountain Trophy & Pro Shop 10/22/25 99.13
93138 Orkin Pest Control 10/22/25 313.00
93143 TruePoint Solutions, LLC 10/22/25 27,058.75
93145 Willdan Engineering Inc 10/22/25 30,007.00
93150 Department of Justice 10/29/25 64.00
93151 San Bernardino County Vehicle Svcs Dept 10/29/25 11,625.42 93152 Butchers Blocks & Building Materials 10/29/25 490.50 93154 Melisa Carlc 10/29/25 3,395.00
93155 Lumber City Corp. 10/29/25 172.78
93157 FedEx 10/29/25 111.99
93159 Extra Space Management Inc 10/29/25 1,058.00
93161 Grainger Inc. 10/29/25 1,141.98
93166 King's Fire Protection, Inc. 10/29/25 1,859.26
Check# Vendor Date Amount
City of Big Bear Lake
Checks Issued 09/20/2025 - 10/29/2025
93168 Lynn Merrill And Associates, Inc. 10/29/25 545.11 93171 Merrell Johnson Engineering Inc 10/29/25 55,511.00 93173 Mission Linen Supply Inc. 10/29/25 165.03
93174 BBAP, LLC 10/29/25 1,646.03
93177 Parkhouse Tire, Inc. 10/29/25 150.11
93178 Lewis J Poss 10/29/25 493.00
93181 Robertson's Ready Mix 10/29/25 398.68
93182 Right of Way, Inc. 10/29/25 823.13
93185 Southwest Gas Corporation 10/29/25 1,050.48
93186 Tripepi, Smith & Associates, Inc. 10/29/25 70.00
93188 Twin Bear Equipment Rental, Inc. 10/29/25 685.60
93189 Uline 10/29/25 1,145.26
93190 Verizon Wireless 10/29/25 1,507.20
93191 Willdan Engineering Inc 10/29/25 247.00
93192 Bear Valley Electric 10/29/25 52,020.14
ACH AccuSource, Inc. 10/15/25 276.73
ACH ALL4, LLC 10/07/25 3,500.00
ACH Charter Communications Holdings, LLC 09/26/25 4,509.68 ACH Charter Communications Holdings, LLC 10/15/25 4,862.22 ACH Charter Communications Holdings, LLC 10/22/25 618.00 ACH Derek Greer 10/29/25 5,375.00
ACH Espyr 10/03/25 204.60
ACH First-Citizens Bank & Trust Company 10/08/25 1,961.64 ACH Gary Payne 09/26/25 2,575.00
ACH Granite Construction Company 09/26/25 945,004.94
ACH Granite Construction Company 10/15/25 1,685,715.47
ACH Hakims Properties LLC 09/26/25 7,607.00
ACH Monica Molina 10/08/25 102.62
ACH Phase II Systems 09/22/25 2,336.95
ACH Phase II Systems 10/03/25 2,268.89
ACH Phase II Systems 10/20/25 2,336.95
ACH TASC Client Invoices 10/20/25 82.46
ACH US Bank Corporate Payment Systems 09/20/25 14,669.79 ACH US Bank Corporate Payment Systems 10/08/25 25,076.53 ACH Valero Marketing & Supply Co 09/26/25 940.55
ACH Valero Marketing & Supply Co 10/16/25 491.46
ACH What's Up Big Bear 09/26/25 90.00
ACH What's Up Big Bear 10/07/25 90.00
4,253,819.91
Check# Vendor/Employee Transaction Amount
City Council 4110
93046 4Imprint State of the City Outreach Event 10/07/25 3,381.46 93067 Ashley Senter State of the City Outreach Event 10/07/25 2,350.00 ACH US Bank Corporate Payment Systems Cal Cities & CJPIA Meeting Expense/Council Provisions/Name Plates 09/20/25 870.38 ACH Gary Payne State of the City Outreach Event 09/26/25 300.00 ACH Monica Molina State of the City Outreach Event - Reimbursement 10/08/25 102.62 ACH US Bank Corporate Payment Systems State of the City Exp/League & Cal Cities Exp/Council Provisions/Retirement Recognition 10/08/25 6,330.05 City Council Total 13,334.51
City Manager 4120
93070 Triple Crown Products, Inc. City Logo Apparel 10/07/25 548.41 ACH US Bank Corporate Payment Systems Meeting Expense/Cell Phone Car Accessories 09/20/25 284.09 ACH US Bank Corporate Payment Systems League of CA Cities Conference Expense/Meeting Expense 10/08/25 106.69 City Manager Total 939.19
City Clerk & Communications 4130
93003 Big Bear Disposal Inc 09/26/25 584.43
93018 Hudson Audio Works 09/26/25 1,595.00
93019 Kim Johnson 09/26/25 100.00
93020 Libco Incorporated 09/26/25 11,000.00
93030 Ozworth, Inc. 09/26/25 11,250.00
93033 Doug Schultz 09/26/25 1,000.00
93036 DP Trading Inc 09/26/25 803.50
93046 4Imprint 10/07/25 2,723.27
93056 Laguna Vault, LLC 10/07/25 57.75
93077 Best Best & Krieger LLP 10/08/25 5,005.80
93118 Visit Big Bear 10/15/25 45.28
ACH US Bank Corporate Payment Systems 09/20/25 1,725.29 ACH Gary Payne 09/26/25 2,000.00
ACH US Bank Corporate Payment Systems 10/08/25 4,930.90 City Clerk & Communications Total 42,821.22
Finance 4140
93083 Hinderliter de Lamas & Assoc Inc. 10/08/25 1,443.83 93110 Lance Soll & Lunghard 10/15/25 19,319.30
93178 Lewis J Poss 10/29/25 493.00
ACH Hakims Properties LLC 09/26/25 7,607.00
ACH Derek Greer 10/29/25 5,375.00
34,238.13
Staff Services & Risk Management 4150
93004 Big Bear Lake Urgent Care Inc 09/26/25 120.00
93035 TerryBerry Company, LLC 09/26/25 679.50
93054 Dial M Productions 10/07/25 1,500.00
93082 The Grizzly 10/08/25 86.75
93109 The Grizzly 10/15/25 67.25
93117 Tripepi, Smith & Associates, Inc. 10/15/25 6,000.00 93137 Mountain Trophy & Pro Shop 10/22/25 21.78
93150 Department of Justice 10/29/25 64.00
ACH US Bank Corporate Payment Systems
Special Event Expense - 4th of July
Special Event Expense - Jerrod Niemann Concert
Special Event Expense - Jerrod Niemann Concert
Special Event Expense - Christmas in the Village
Special Event Expense - Jerrod Niemann Concert
Special Event Expense - Jerrod Niemann Concert
Promotional City Anniversary Pins
Promotional Items
Document Storage - October
PRA Services - August
Special Event Expense - Village Concert Series
Village Concert Series/Training Exp/Clerk Membership/Promo Exp/Office Supplies Special Event Expense - Jerrod Niemann Concert
Promotional Items/Jerrod Niemann Concert Ex/Office Supplies/Training Expense Professional Services
Professional Services
Interim Staffing Accommodations
Interim Staffing Accommodations
Interim Staffing Accommodations
Professional Services
Service Award Pins
Employee Appreciation Event
Recruitment Expense
Recruitment Expense
Recruitment Expense
Employee Engagement
Recruitment Expense
Employee Engagement/Recruitment Expense/Office Supplies/Employee Training 09/20/25 4,435.83 ACH Phase II Systems PARS Administrative Fees 09/22/25 2,336.95 ACH Espyr EAP Services - September 10/03/25 204.60
ACH Phase II Systems PARS Administrative Fees 10/03/25 2,268.89 ACH US Bank Corporate Payment Systems Employee Engagement/Recruitment Expense/SHRM Annual Membership/Training Exp 10/08/25 1,948.38 ACH AccuSource, Inc. Professional Services 10/15/25 276.73 Expenditure By Department
Checks Issued 09/20/2025 - 10/29/2025
City of Big Bear Lake
Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 09/20/2025 - 10/29/2025
City of Big Bear Lake
ACH Phase II Systems PARS Administrative Fees 10/20/25 2,336.95 ACH TASC Client Invoices Administrative Fees 10/20/25 82.46 Staff Services & Risk Management Total 22,430.07
City Attorney 4170
93013 Dapeer Rosenblit & Litvak LLP Professional Legal Services - August 09/26/25 105.00 93077 Best Best & Krieger LLP Professional Legal Services - August 10/08/25 31,344.81 93082 The Grizzly Legal Notices 10/08/25 2,598.75
93109 The Grizzly Legal Notices 10/15/25 1,200.00
City Attorney Total 35,248.56
Traffic Safety 4230
93192 Bear Valley Electric Electricity Usage - July & August 10/29/25 1,614.43 Traffic Safety Total 1,614.43
Law Enforcement 4250
93044 San Bernardino County Sheriff's Dept Monthly Sheriff Contract/Qtrly Expenses/OT Charges Snow & TMP 10/07/25 576,239.92 93134 Leavitt Communications LLC COPS Grant Expenditures - Search & Rescue Supplies 10/22/25 9,747.28 Law Enforcement Total 585,987.20
Animal Regulation 4260
93087 Orkin Pest Control Pest Control Services 10/08/25 161.00 93138 Orkin Pest Control Pest Control Services 10/22/25 161.00 Animal Regulation Total 322.00
Engineering 4310
93006 Peter Joseph Bucknam Professional Services 09/26/25 870.00 93079 Butchers Blocks & Building Materials Materials/Supplies 10/08/25 11.88 93111 Merrell Johnson Engineering Inc Professional Services 10/15/25 1,072.50 93120 Willdan Engineering Inc Professional Services 10/15/25 1,860.25 93151 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/29/25 624.94 93191 Willdan Engineering Inc Professional Services 10/29/25 247.00 ACH US Bank Corporate Payment Systems Training Provisions 10/08/25 136.95 Engineering Total 4,823.52
Street Maintenance & Snow Removal 4320
93000 Airgas, Inc. Materials/Supplies 09/26/25 71.04
93002 Bay City Equipment Industries Inc Equipment Repairs 09/26/25 1,639.73 93003 Big Bear Disposal Inc Portable Restroom Rentals 09/26/25 254.96 93005 Big Bear Paint Center Materials/Supplies 09/26/25 138.76 93007 Butchers Blocks & Building Materials Materials/Supplies 09/26/25 67.97 93008 Bear Valley Lock and Key, Inc. Locksmith Services 09/26/25 1,006.30 93015 Extra Space Management Inc Storage Rental Space 09/26/25 1,058.00 93017 Grainger Inc. Materials/Supplies 09/26/25 640.08
93021 Mar-CO Equipment Company Materials/Supplies 09/26/25 518.90 93024 Mission Linen Supply Inc. Uniform Laundry Service 09/26/25 184.47 93026 BBAP, LLC Materials/Supplies 09/26/25 463.64
93032 Robertson's Ready Mix Materials/Supplies 09/26/25 68.42 93037 Uline Materials/Supplies 09/26/25 109.06
93039 Vulcan Materials Company Inc. Materials/Supplies 09/26/25 994.86 93040 Waxie Sanitary Supply Inc. Janitorial Supplies 09/26/25 14.86 93045 San Bernardino County Solid Waste Mgmt Division Solid Waste Collection 10/07/25 58.52 93051 Butchers Blocks & Building Materials Materials/Supplies 10/07/25 553.70 93053 Melisa Carlc Professional Services 10/07/25 380.00 93055 Lumber City Corp. Materials/Supplies 10/07/25 63.02 Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 09/20/2025 - 10/29/2025
City of Big Bear Lake
93057 Geiger Supply, Inc. Materials/Supplies 10/07/25 81.50 93058 Grainger Inc. Meeting Supplies 10/07/25 156.65
93061 Mission Linen Supply Inc. Uniform Laundry Service 10/07/25 132.02 93065 Robertson's Ready Mix Materials/Supplies 10/07/25 673.44 93066 Right of Way, Inc. Signage 10/07/25 2,268.37
93071 United Rentals (North America), Inc Equipment Rental 10/07/25 5,022.23 93076 Big Bear Disposal Inc Portable Restroom Rentals 10/08/25 127.48 93078 BlackHole Technologies Inc GPS Monthly Services 10/08/25 1,969.78 93080 Cintas Corporation AED Lease 10/08/25 70.04
93086 Mission Linen Supply Inc. Uniform Laundry Service 10/08/25 114.17 93089 Robertson's Ready Mix Materials/Supplies 10/08/25 123.91 93103 Execucom After-hours Call Service 10/15/25 367.50 93112 Mission Linen Supply Inc. Uniform Laundry Service 10/15/25 517.24 93115 Robertson's Ready Mix Materials/Supplies 10/15/25 467.37 93131 Cintas Corporation First Aid Supplies 10/22/25 702.67 93135 Mission Linen Supply Inc. Uniform Laundry Service 10/22/25 133.34 93136 Monarch Weather & Climate Intelligence, LLC Weather Forecasting Services 10/22/25 990.00 93151 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/29/25 3,659.66 93152 Butchers Blocks & Building Materials Materials/Supplies 10/29/25 181.43 93154 Melisa Carlc Professional Services 10/29/25 560.00 93155 Lumber City Corp. Materials/Supplies 10/29/25 70.92 93159 Extra Space Management Inc Storage Rental Space 10/29/25 1,058.00 93161 Grainger Inc. Materials/Supplies 10/29/25 601.25
93166 King's Fire Protection, Inc. Annual Fire Extinguisher Service 10/29/25 1,195.06 93173 Mission Linen Supply Inc. Uniform Laundry Service 10/29/25 132.02 93181 Robertson's Ready Mix Materials/Supplies 10/29/25 398.68 93182 Right of Way, Inc. Signage 10/29/25 823.13
93189 Uline Materials/Supplies 10/29/25 1,145.26
ACH US Bank Corporate Payment Systems Office Supplies/Crew Provisions/DOT Biennial Update 09/20/25 866.97 ACH Charter Communications Holdings, LLC Cable Service 09/26/25 92.51 ACH Valero Marketing & Supply Co Fuel Charges 09/26/25 940.55 ACH US Bank Corporate Payment Systems Materials & Supplies/Training Expense/Meeting Supplies 10/08/25 2,740.18 ACH Valero Marketing & Supply Co Fuel Charges 10/16/25 491.46 ACH Charter Communications Holdings, LLC Cable Service 10/22/25 92.51 PW: Street Maintenance & Snow Removal Total 37,253.59
Vehicle Maintenance 4325
93017 Grainger Inc. Materials/Supplies 09/26/25 717.13
93024 Mission Linen Supply Inc. Uniform Laundry Service 09/26/25 11.53 93026 BBAP, LLC Vehicle Repair Parts 09/26/25 3,686.43
93031 Parkhouse Tire, Inc. Tires 09/26/25 3,367.49
93061 Mission Linen Supply Inc. Uniform Laundry Service 10/07/25 8.26 93068 Southwest Gas Corporation Natural Gas Usage 10/07/25 53.65 93086 Mission Linen Supply Inc. Uniform Laundry Service 10/08/25 7.13 93096 BIG BEAR LAKE DWP Water Usage 10/15/25 374.01
93112 Mission Linen Supply Inc. Uniform Laundry Service 10/15/25 32.33 93135 Mission Linen Supply Inc. Uniform Laundry Service 10/22/25 8.34 93161 Grainger Inc. Materials/Supplies 10/29/25 171.01
93173 Mission Linen Supply Inc. Uniform Laundry Service 10/29/25 8.26 93177 Parkhouse Tire, Inc. Tires 10/29/25 150.11
93185 Southwest Gas Corporation Natural Gas Usage 10/29/25 55.82 93192 Bear Valley Electric Electricity Usage - July & August 10/29/25 425.45 ACH US Bank Corporate Payment Systems Vehicle Maintenance & Repair Parts 09/20/25 493.22 ACH US Bank Corporate Payment Systems Vehicle Maintenance & Repair Parts 10/08/25 3,956.08 PW: Vehicle Maintenance Total 13,526.25
Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 09/20/2025 - 10/29/2025
City of Big Bear Lake
Street Lighting 4330
93192 Bear Valley Electric Electricity Usage - July & August 10/29/25 17,099.71 PW: Street Lighting Total 17,099.71
Parking Lots & Facilities 4335
93007 Butchers Blocks & Building Materials Materials/Supplies 09/26/25 1.93 93040 Waxie Sanitary Supply Inc. Janitorial Supplies 09/26/25 14.86 93051 Butchers Blocks & Building Materials Materials/Supplies 10/07/25 65.96 93068 Southwest Gas Corporation Natural Gas Usage 10/07/25 51.45 93087 Orkin Pest Control Pest Control Services 10/08/25 266.00 93096 BIG BEAR LAKE DWP Water Usage 10/15/25 555.82
93097 All Protection Alarm Alarm Monitoring 10/15/25 251.58 93101 Bear Valley Lock and Key, Inc. Locksmith Services 10/15/25 295.00 93113 Orkin Pest Control Pest Control Services 10/15/25 114.00 93123 BIG BEAR LAKE DWP Water Usage 10/22/25 54.84
93138 Orkin Pest Control Pest Control Services 10/22/25 152.00 93185 Southwest Gas Corporation Natural Gas Usage 10/29/25 75.69 93192 Bear Valley Electric Electricity Usage - July & August 10/29/25 4,726.80 ACH Charter Communications Holdings, LLC Security Camera Internet Service 09/26/25 240.00 ACH US Bank Corporate Payment Systems Materials/Supplies 10/08/25 322.60 ACH Charter Communications Holdings, LLC Security Camera Internet Service 10/15/25 240.00 PW: Parking Lots & Facilities Total 7,428.53
Planning 4410
93053 Melisa Carlc Professional Services 10/07/25 1,020.00 93122 San Bernardino County Monthly Assessor Parcel Map Update 10/22/25 4.00 93143 TruePoint Solutions, LLC Professional Services 10/22/25 1,650.00 93145 Willdan Engineering Inc Professional Services 10/22/25 8,232.00 93154 Melisa Carlc Professional Services 10/29/25 1,785.00 ACH US Bank Corporate Payment Systems Business Cards/Office Supplies 09/20/25 160.31 ACH US Bank Corporate Payment Systems League of CA Cities Conference Exp/APA Membership/Office & Meeting Supplies 10/08/25 285.40 Planning Total 13,136.71
Economic Development & Tourism Management 4415
93070 Triple Crown Products, Inc. City Logo Apparel 10/07/25 300.00 93105 Essel Technology Services, Inc. Professional Services 10/15/25 3,300.00 93116 Travill Holdings, LLC Business Improvement Grant - Sessions Retreat & Hotel 10/15/25 15,000.00 93151 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/29/25 945.74 93155 Lumber City Corp. Materials/Supplies 10/29/25 5.81 ACH US Bank Corporate Payment Systems CALED Membership/Training Expense/Fuel Expense 09/20/25 277.88 ACH US Bank Corporate Payment Systems League of CA Cities Conference Exp/Meeting Expense 10/08/25 1,873.81 Economic Development & Tourism Management Total 21,703.24 Building & Safety 4430
93145 Willdan Engineering Inc Professional Services 10/22/25 21,775.00 93151 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/29/25 204.19 ACH US Bank Corporate Payment Systems Electrical Code Books 09/20/25 876.31 ACH US Bank Corporate Payment Systems Office Supplies 10/08/25 29.58 Building & Safety Total 22,885.08
PAC Administration 4610
93099 Bravo Arts Solutions LLC Ticket Printing Fees 10/15/25 100.10 PAC Administration Total 100.10
Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 09/20/2025 - 10/29/2025
City of Big Bear Lake
City Parks & Trails 4625
93007 Butchers Blocks & Building Materials Materials/Supplies 09/26/25 21.89 93027 Nativescapes, Inc. Landscaping Services 09/26/25 2,680.00 93040 Waxie Sanitary Supply Inc. Janitorial Supplies 09/26/25 14.86 93048 Artistic Holiday Designs LLC Holiday Décor 10/07/25 11,400.00 93051 Butchers Blocks & Building Materials Materials/Supplies 10/07/25 57.88 93052 Blue Sky Commercial Decor, LLC Holiday Décor 10/07/25 22,237.32 93096 BIG BEAR LAKE DWP Water Usage 10/15/25 4,030.44
93097 All Protection Alarm Alarm Monitoring 10/15/25 125.79 93192 Bear Valley Electric Electricity Usage - July & August 10/29/25 3,192.29 ACH US Bank Corporate Payment Systems Landscaping Tools 09/20/25 84.98 ACH Charter Communications Holdings, LLC Security Camera Internet Service 09/26/25 409.99 ACH US Bank Corporate Payment Systems Irrigation Supplies 10/08/25 267.72 ACH Charter Communications Holdings, LLC Security Camera Internet Service 10/15/25 409.99 City Parks & Trails Total 44,933.15
General Government 4800
92997 City of Big Bear Lake Shipping Charges 09/26/25 42.70 93010 Cintas Corporation First Aid Supplies 09/26/25 320.51 93025 Mountain Water Co Water Dispenser Rental & Water 09/26/25 128.00 93104 Cintas Corporation First Aid Supplies 10/15/25 414.23 93114 Quadient Leasing USA, Inc Mailing Machine Lease 10/15/25 719.26 93137 Mountain Trophy & Pro Shop Name Plates 10/22/25 77.35 93157 FedEx Shipping Charges 10/29/25 111.99
ACH US Bank Corporate Payment Systems Office Supplies 09/20/25 189.37 ACH US Bank Corporate Payment Systems Office Supplies 10/08/25 570.86 General Government Total 2,574.27
Information Technology 4810
93053 Melisa Carlc Professional Services 10/07/25 7,680.00 93059 Mark Roger Ward IT Consulting Services 10/07/25 4,440.00 93064 Ring Central Communication Services 10/07/25 2,876.96 93072 Verizon Wireless Cell Phone Service 10/07/25 942.68 93084 JustFOIA Inc Annual PRA Software Subscription Proration 10/08/25 1,546.88 93084 JustFOIA Inc Annual PRA Software Subscription 10/08/25 5,730.25 93091 Single Point Of Contact, Inc Computer Equipment 10/08/25 4,633.00 93106 Fisher Integrated, Inc. Video Streaming 10/15/25 1,200.00 93107 Frontier Communications Telephone Service 10/15/25 2,105.19 93143 TruePoint Solutions, LLC Accela Implementation 10/22/25 25,408.75 93154 Melisa Carlc Professional Services 10/29/25 1,050.00 93190 Verizon Wireless Cell Phone Service 10/29/25 979.68 ACH US Bank Corporate Payment Systems Computer Supplies/Professional Platforms/Toner 09/20/25 2,513.30 ACH Charter Communications Holdings, LLC High Speed Internet 09/26/25 3,647.19 ACH First-Citizens Bank & Trust Company Copier Lease 10/08/25 1,961.64 ACH US Bank Corporate Payment Systems Professional Platforms/Toner/Computer Supplies 10/08/25 1,333.38 ACH Charter Communications Holdings, LLC High Speed Internet 10/15/25 4,092.24 ACH Charter Communications Holdings, LLC High Speed Internet 10/22/25 525.49 Technology Services Total 72,666.63
Civic Center 4820
93005 Big Bear Paint Center Materials/Supplies 09/26/25 613.55 93007 Butchers Blocks & Building Materials Materials/Supplies 09/26/25 36.57 93008 Bear Valley Lock and Key, Inc. Locksmith Services 09/26/25 1,022.50 93017 Grainger Inc. Materials/Supplies 09/26/25 1,565.19 93024 Mission Linen Supply Inc. Uniform Laundry Service 09/26/25 16.14 Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 09/20/2025 - 10/29/2025
City of Big Bear Lake
93029 Orkin Pest Control Pest Control Services 09/26/25 239.00 93040 Waxie Sanitary Supply Inc. Janitorial Supplies 09/26/25 14.87 93041 West Coast Pipeworks Big Bear Plumbing Express Inc Plumbing Services 09/26/25 2,901.25 93049 Big Bear Paint Center Materials/Supplies 10/07/25 515.16 93050 Multi Service Technology Solutions, Inc. Materials/Supplies 10/07/25 779.73 93051 Butchers Blocks & Building Materials Materials/Supplies 10/07/25 261.17 93061 Mission Linen Supply Inc. Uniform Laundry Service 10/07/25 11.55 93068 Southwest Gas Corporation Natural Gas Usage 10/07/25 148.67 93075 Allison Mechanical, Inc Equipment Maintenance 10/08/25 4,615.00 93086 Mission Linen Supply Inc. Uniform Laundry Service 10/08/25 9.99 93088 Peter Crawford Plumbing Sidewalk Heater Maintenance 10/08/25 4,850.00 93096 BIG BEAR LAKE DWP Water Usage 10/15/25 578.54
93097 All Protection Alarm Alarm Monitoring 10/15/25 1,043.40 93104 Cintas Corporation AED Lease 10/15/25 420.23
93112 Mission Linen Supply Inc. Uniform Laundry Service 10/15/25 45.26 93126 Bay City Equipment Industries Inc Equipment Repairs 10/22/25 3,970.16 93135 Mission Linen Supply Inc. Uniform Laundry Service 10/22/25 11.67 93151 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/29/25 2,587.01 93152 Butchers Blocks & Building Materials Materials/Supplies 10/29/25 28.04 93155 Lumber City Corp. Materials/Supplies 10/29/25 57.30 93161 Grainger Inc. Materials/Supplies 10/29/25 105.62
93166 King's Fire Protection, Inc. Annual Fire Extinguisher Service 10/29/25 664.20 93173 Mission Linen Supply Inc. Uniform Laundry Service 10/29/25 11.55 93185 Southwest Gas Corporation Natural Gas Usage 10/29/25 305.38 93188 Twin Bear Equipment Rental, Inc. Equipment Rentals 10/29/25 685.60 93192 Bear Valley Electric Electricity Usage - July & August 10/29/25 10,764.69 ACH US Bank Corporate Payment Systems Office Signs 09/20/25 100.69 ACH Charter Communications Holdings, LLC Security Camera Internet Service 09/26/25 119.99 ACH Charter Communications Holdings, LLC Security Camera Internet Service 10/15/25 119.99 Civic Center Total 39,219.66
PAC Operations & Maintenance 4821
93001 Allison Mechanical, Inc Equipment Maintenance 09/26/25 3,130.97 93008 Bear Valley Lock and Key, Inc. Locksmith Services 09/26/25 1,022.50 93014 Lumber City Corp. Materials/Supplies 09/26/25 110.50 93049 Big Bear Paint Center Materials/Supplies 10/07/25 67.76 93068 Southwest Gas Corporation Natural Gas Usage 10/07/25 38.99 93097 All Protection Alarm Alarm Monitoring 10/15/25 549.71 93124 Allison Mechanical, Inc Equipment Maintenance 10/22/25 7,281.00 93152 Butchers Blocks & Building Materials Materials/Supplies 10/29/25 113.90 93161 Grainger Inc. Materials/Supplies 10/29/25 264.10
93185 Southwest Gas Corporation Natural Gas Usage 10/29/25 75.28 93192 Bear Valley Electric Electricity Usage - July & August 10/29/25 3,588.22 ACH US Bank Corporate Payment Systems Theatre Equipment/Materials & Supplies 09/20/25 1,041.41 ACH Gary Payne Theatre Maintenance & Support 09/26/25 275.00 ACH What's Up Big Bear Theatre Support 09/26/25 90.00
ACH What's Up Big Bear Theatre Support 10/07/25 90.00
ACH US Bank Corporate Payment Systems Theatre Equipment 10/08/25 197.82 PAC Operations & Maintenance Total 17,937.16
Sanitation 250
93002 Bay City Equipment Industries Inc Equipment Repairs 09/26/25 3,778.69 93016 Geiger Supply, Inc. Materials/Supplies 09/26/25 31.94 93017 Grainger Inc. Materials/Supplies 09/26/25 462.66
93026 BBAP, LLC Vehicle Repair Parts 09/26/25 61.15
Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 09/20/2025 - 10/29/2025
City of Big Bear Lake
93051 Butchers Blocks & Building Materials Materials/Supplies 10/07/25 93.61 93055 Lumber City Corp. Materials/Supplies 10/07/25 90.07 93063 BBAP, LLC Vehicle Repair Parts 10/07/25 200.49
93068 Southwest Gas Corporation Natural Gas Usage 10/07/25 53.64 93072 Verizon Wireless Cell Phone Service 10/07/25 391.57 93080 Cintas Corporation AED Lease 10/08/25 70.04
93092 Underground Service Alert Inc. Underground Dig Alert Services 10/08/25 286.42 93096 BIG BEAR LAKE DWP Water Usage 10/15/25 54.84
93103 Execucom After-hours Call Service 10/15/25 367.50 93107 Frontier Communications Telephone Service 10/15/25 539.87 93110 Lance Soll & Lunghard Professional Services 10/15/25 2,759.90 93126 Bay City Equipment Industries Inc Equipment Repairs 10/22/25 2,924.46 93128 Big Bear Electric Electricity Usage - July & August 10/22/25 4,900.00 93131 Cintas Corporation First Aid Supplies 10/22/25 702.67 93151 San Bernardino County Vehicle Svcs Dept Fuel Charges 10/29/25 3,603.88 93152 Butchers Blocks & Building Materials Materials/Supplies 10/29/25 167.13 93155 Lumber City Corp. Materials/Supplies 10/29/25 38.75 93174 BBAP, LLC Vehicle Repair Parts 10/29/25 1,646.03
93185 Southwest Gas Corporation Natural Gas Usage 10/29/25 55.82 93190 Verizon Wireless Cell Phone Service 10/29/25 406.94 93192 Bear Valley Electric Electricity Usage - July & August 10/29/25 7,963.57 ACH US Bank Corporate Payment Systems Wastewater Tri-State Seminar Expense 09/20/25 749.76 ACH ALL4, LLC Professional Services 10/07/25 3,500.00
ACH US Bank Corporate Payment Systems Training Expense 10/08/25 46.13 Sanitation Total 35,947.53
Property Lease General Operations 255
93022 Mile High Sports & Equipment Leisure Bear Asphalt Removal 09/26/25 940.00 93045 San Bernardino County Solid Waste Mgmt Division Solid Waste Collection 10/07/25 167.70 93186 Tripepi, Smith & Associates, Inc. Professional Services 10/29/25 70.00 Property Lease General Operations Total 1,177.70
Mountain Transit 282
93047 Mountain Area Regional Transit Authority No-Fare Trolley Contribution - October 10/07/25 41,666.67 Mountain Transit Total 41,666.67
Village Streetscape Maintenance 291
93007 Butchers Blocks & Building Materials Materials/Supplies 09/26/25 24.94 93014 Lumber City Corp. Materials/Supplies 09/26/25 23.94 93051 Butchers Blocks & Building Materials Materials/Supplies 10/07/25 41.52 93068 Southwest Gas Corporation Natural Gas Usage 10/07/25 185.77 93085 Ludecke's Electrical Service, Inc. 10/08/25 787.43 93096 BIG BEAR LAKE DWP 10/15/25 2,163.44
93127 Big Bear Disposal Inc 10/22/25 2,686.15
93185 Southwest Gas Corporation 10/29/25 482.49
93192 Bear Valley Electric 10/29/25 2,644.98
Village Streetscape Maintenance Total 9,040.66
Capital Projects 321
93042 Big Bear Log Works, Inc. 09/26/25 21,860.00
93102 Bear Valley Tree Care, Inc. 10/15/25 3,800.00
93119 Western Sheet Metals Inc 10/15/25 3,512.00
93121 Big Bear Log Works, Inc.

Electricity Usage - July & August
Water Usage
Village Litter Containers
Natural Gas Usage
Electricity Usage - July & August
Civic Center Project
Clean Bear Site Project
Civic Center Project
Civic Center Project 10/15/25 2,820.00
Capital Projects Total 31,992.00
Check# Vendor/Employee Transaction Amount
Expenditure By Department
Checks Issued 09/20/2025 - 10/29/2025
City of Big Bear Lake
Street Improvement Projects 350
93012 Crafco Inc. Crack Sealing Project 09/26/25 441.57 93038 Vanlen Consultants Inc Rathbun Drive Rehabilitation Project 09/26/25 29,935.00 93069 CAT Tracking Inc. Citywide Line Striping Project 10/07/25 41,922.12 93171 Merrell Johnson Engineering Inc Rathbun Drive & Moonridge Rd Rehabilitation Projects 10/29/25 55,511.00 ACH Granite Construction Company Rathbun Drive & Moonridge Rd Rehabilitation Projects 09/26/25 945,004.94 ACH Granite Construction Company Rathbun Drive & Moonridge Rd Rehabilitation Projects 10/15/25 1,685,715.47 Capital Projects/ Street Improvements Total 2,758,530.10 Refuse 550
92996 San Bernardino County Fire Protection District Household Hazardous Waste Removal 09/26/25 5,935.19 93024 Mission Linen Supply Inc. Uniform Laundry Service 09/26/25 18.45 93060 Lynn Merrill And Associates, Inc. Professional Services 10/07/25 1,373.13 93061 Mission Linen Supply Inc. Uniform Laundry Service 10/07/25 13.20 93072 Verizon Wireless Cell Phone Service 10/07/25 116.02 93086 Mission Linen Supply Inc. Uniform Laundry Service 10/08/25 11.42 93110 Lance Soll & Lunghard Professional Services 10/15/25 2,759.90 93112 Mission Linen Supply Inc. Uniform Laundry Service 10/15/25 51.72 93127 Big Bear Disposal Inc Residential Curb/Bin Service - October 10/22/25 312,271.09 93135 Mission Linen Supply Inc. Uniform Laundry Service 10/22/25 13.33 93168 Lynn Merrill And Associates, Inc. Professional Services 10/29/25 545.11 93173 Mission Linen Supply Inc. Uniform Laundry Service 10/29/25 13.20 93190 Verizon Wireless Cell Phone Service 10/29/25 120.58 Refuse Total 323,242.34
4,253,819.91
DISTRIBUTION OF TREASURY CASH Rate Amount % of Total
Demand Account $ 1,383,890 5.02%
Imprest Cash - Payroll $ 5,515 0.02%
Imprest Cash $ 1,625 0.01%
Dental Self Insured Checking $ 176,707 0.64%
Local Agency Investment Fund (LAIF) 4.212% $ 25,979,313 94.31% Total Cash In Treasury: $ 27,547,050 100.00%
INVESTMENT ACTIVITY Days Deposits Withdrawals
LAIF Average Life (Days) of Portfolio 248
LAIF Transactions $0 -$3,450,000
Interest Received in Fiscal Year 2025-26 $359,388
DISTRIBUTION OF CASH BY FUND September 2025 August 2025 Change General $ 23,135,926 $ 21,315,523 $ 1,820,403
Sanitation $ 4,468,650 $ 5,224,395 $ (755,745)
Capital Improvement $ (1,389,801) $ 2,034,747 $ (3,424,548) Refuse $ 285,126 $ 726,536 $ (441,410)
Trust $ 396,039 $ 336,021 $ 60,018
Successor Agency $ 226,762 $ 226,762 $ -
AB 3229 Supp Law Enforce $ 281,723 $ 280,384 $ 1,339
Fire Protection District $ 142,625 $ 143,670 $ (1,045)
Total Cash in Treasury: $ 27,547,050 $ 30,288,038 $ (2,740,988) CASH WITH FISCAL AGENT - RESERVE FUNDS Cost Basis Market Value Current Yield 2005 Revenue Refunding Bonds
Big Bear Lake Reserve Fund $ - $ - 0.00%
Moonridge Reserve Fund $ - $ - 0.00%
1999 IA Tax Allocation Bonds $ 289,289 $ 289,289 4.00%
- The aforementioned investments conform to the City's investment policy. (Res. 2022-64) - Cash is sufficient to meet needs of the next 6 months. - Interest earned on invested cash is accrued on a quarterly basis.

CITY OF BIG BEAR LAKE

TREASURER'S REPORT
September, 2025
Regular Meeting Minutes – August 13, 2025
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Melnick at 4:38 p.m., Wednesday, August 13, 2025, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Flag Salute led by Councilmember Herrick
Invocation: Invocation was provided by Stacy Gorin, Executive Director, Southern California Mountains Foundation
Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hick, Jr.

Councilmember Randall Putz
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk
Rachel Bowman, Administrative Services Manager

CLOSED SESSION PUBLIC COMMUNICATIONS
None.

At the hour of 4:40 p.m., Mayor Melnick called for a recess to Closed Session.

At the hour of 5:07 p.m., Mayor Melnick resumed Open Session.

RESULTS OF CLOSED SESSION
City Attorney Stephen P. Deitsch, announced that the City Council discussed the following item in Closed Session and stated that no reportable action was taken by the City Council.

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Govt.

Code Section 54956.9 (d)(4)
One (1) Case

PRESENTATIONS
• Presentation to Administrative Services Manager Rachel Bowman recognizing her achievements and significant contributions related to the City receiving the 2025 CJPIA Risk Management Award. • Presentation of a 20-year Employee Service Award to Dave Wagner, Administrative Assistant in the Development Services Department.

Item 1.3

Page 2 ends

Meeting Minutes
August 13, 2025
• Presentation of a 5-year Employee Service Award to Michal Maretta, Senior Building Inspector in the Development Services Department.
• Presentation from Big Bear Valley Education Trust representative providing an overview of the organization’s community services and projects.

OPEN SESSION PUBLIC COMMUNICATIONS
Garry Dokter, Big Bear Lake resident, stated that the Tour de Big Bear event is dependent upon on assistance from the City’s Public Works staff and requested the City Council take that into consideration.

Beth Wheat, Big Bear Lake resident, thanked the City and various community members/organizations for their support of the Big Bear Theatre Project; emphasized the importance of arts tourism in the City.

Phil Hamilton, Big Bear Lake resident, thanked the Council for their past support of Tour de Big Bear; stated that he wants to ensure the VBB Board will continue supporting this event by providing a similar level of assistance.

Chris Lupo, Big Bear Lake resident, expressed her support of the Tour de Big Bear event and hopes that the event will continue to grow in future years.

Stacy Gorin, Big Bear resident, shared her excitement about the future of trails in Big Bear and thanked the Council for implementing the Big Bear Valley Master Trails Plan.

James Hayton, Big Bear Lake resident, stated that he owns the property where Café Crêpe is located; expressed concern about the high speed of traffic and road conditions on Big Bear Blvd; questioned what is being done about some blighted properties in the City.

Richard Jones, Big Bear Lake resident, provided a musical performance in memory of Minnesota State Representative Melissa Hortman, her husband Mark and their dog Gilbert.

Jim Lona, Big Bear Valley resident, provided information regarding events and services available to local veterans; he also expressed his gratitude to the City Council for consistently supporting local veterans.

French Stewart, Atlanta resident, expressed his gratitude to the City Council for their support of the arts; commented that the PAC is a great theater; he shared his belief that the City is on its way to becoming a true destination for theater.

Chris Barnes, Big Bear Lake resident, expressed his backing for the decision to transfer the Tour de Big Bear event support from the City to Visit Big Bear (VBB), though he also shared some concerns about VBB bylaws related to ongoing event support.

Ron Peavy, Big Bear Lake resident, voiced his support for the Tour de Big Bear and noted that last year’s event included the help of over 400 volunteers; he requested the Council’s continued event support, including assistance with permits and in-kind funding.

Susie Schmelzer, Big Bear City resident, thanked the City for its continued support and shared that the Kodiak Marathon is scheduled for October; she noted that events like these are greatly appreciated and well-loved by the community.

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Meeting Minutes
August 13, 2025

1. CONSENT CALENDAR
A motion was made by Councilmember Putz, seconded by Mayor Pro Tem Segovia to approve the Consent Calendar as follows:

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 6/28/25 THROUGH 7/31/25 IN THE AMOUNT OF $1,663,932.96 AND THE PRELIMINARY JUNE 2025 TREASURER’S REPORT
Approved.

1.2 APPROVE MEETING MINUTES FROM THE JULY 9, 2025 REGULAR MEETING OF

CITY COUNCIL
Approved.

1.3 DESIGNATE VOTING DELEGATES FOR THE 2025 LEAGUE OF CALIFORNIA

CITIES ANNUAL CONFERENCE
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-37

RESOLUTION DESIGNATING MAYOR PERRI MELNICK AS THE

VOTING DELEGATE AND MAYOR PRO TEM KENDI SEGOVIA AS
THE VOTING ALTERNATE FOR THE 2025 LEAGUE OF

CALIFORNIA CITIES ANNUAL CONFERENCE

1.4 AUTHORIZE SANITATION PUMP REPLACEMENTS AND REPAIRS WITH XYLEM WATER SOLUTIONS USA, INC.

Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-38

RESOLUTION AUTHORIZING SANITATION PUMP REPLACEMENTS AND REPAIRS WITH XYLEM WATER SOLUTIONS USA, INC. AND FINDING THIS

PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA)

1.5 APPROVE FISCAL YEAR 2025-26 MEASURE I FIVE-YEAR CAPITAL

IMPROVEMENT PLAN
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-39

RESOLUTION ADOPTING THE MEASURE I FIVE-YEAR CAPITAL

IMPROVEMENT PLAN AND EXPENDITURE STRATEGY FOR
FISCAL YEAR 2025-26 THROUGH FISCAL YEAR 2029-30

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August 13, 2025

1.6 AUTHORIZE A TASK ORDER WITH BUCKNAM INFRASTRUCTURE GROUP, INC.

FOR THE PREPARATION OF THE CITY’S PAVEMENT MANAGEMENT PLAN Approved.

1.7 AUTHORIZE A CHANGE ORDER WITH TRUEPOINT SOLUTIONS RELATED TO

THE IMPLEMENTATION OF THE ACCELA SOFTWARE PROGRAM
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-40

RESOLUTION AUTHORIZING A CHANGE ORDER WITH

TRUEPOINT SOLUTIONS RELATED TO THE

IMPLEMENTATION OF THE ACCELA SOFTWARE PROGRAM

1.8 AUTHORIZE THE EXECUTION OF AN EASEMENT WITH BIG BEAR MOUNTAIN

RESORTS RELATED TO THE RATHBUN DRIVE IMPORVEMENTS
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-41

RESOLUTION AUTHORIZING THE EXECUTION OF AN EASEMENT

WITH BIG BEAR MOUNTAIN RESORTS RELATED TO THE

RATHBUN DRIVE IMPROVMENTS
The Consent Calendar was approved by the following vote:

AYES: Segovia, Putz, Herrick, Hicks, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

ITEMS REMOVED FROM THE CONSENT CALENDAR
None.

2. PUBLIC HEARING

2.1 RESOLUTION UPDATING AND ESTABLISHING A MASTER FEE SCHEDULE Prior to the staff presentation, Councilmember Putz stated that out of an abundance of caution he consulted the City Attorney regarding his spouse serving in an uncompensated role on the Big Bear Theatre Project Board, and questioned if it would be a conflict for him to participate in the Master Fee Schedule adoption; the City Attorney confirmed that no conflict existed and Councilmember Putz was permitted to participate in this Item. Then Deputy City Manager / Chief Financial Officer Kelly Ent made a staff presentation on this Item.

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August 13, 2025
At 6:23 p.m., following questions by City Council, Mayor Melnick opened the Public Hearing and invited up speakers who wanted to speak on this item. The following individuals approached the City Council:

Beth Wheat, Big Bear Lake resident, shared that the Performing Arts Center (PAC) is primarily used by schools, nonprofit organizations, and touring productions; emphasized that the PAC was built by and for the community; expressed concern that schools may no longer be able to afford using the facility; noted that the proposed rates would have significant financial impacts on local theater groups.

Diane Sloan Kubeja, Big Bear resident, noted that the people of this community consistently show strong support for performances by their children, friends, and neighbors at the PAC; expressed concern that the proposed rates could make renting the PAC cost-prohibitive.

Leona, Big Bear student, shared that being able to perform at the PAC has been a highlight of her school experience and she hopes the proposed rates won’t negatively impact future students’ performance opportunities.

Linda Bulman, Big Bear Lake resident, expressed concern with the proposed fee increases; shared her small non-profit organization would no longer be able to afford the PAC; asked the Council to carefully consider the impact of these costs.

Chris Pennington, Big Bear resident, urged the Council not to lose sight of the original intention behind the PAC; that it be a community space, accessible and available for the community to use and enjoy.

At the hour of 6:31 p.m., Mayor Melnick closed the Public Hearing.

Following the Public Hearing, and discussion by City Council, Councilmember Putz made a motion to adopt the five-year fee schedule, with the provision that PAC rental fees, special event permit and film/photography permit fees are limited to only doubling over the five-year implementation period; this motion failed due to a lack of a second.

Then Mayor Melnick made a motion, seconded by Mayor Pro Tem Segovia, to implement the three-year fee schedule, with the provision that PAC rental fees for schools and non-profit organizations are limited to only doubling over the course of the three-year implementation period; and adopt the following resolution entitled:

RESOLUTION NO. 2025-42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR

LAKE, CALIFORNIA UPDATING AND ESTABLISHING USER AND

REGULATORY FEES FOR VARIOUS CITY REGULATORY ACTIVITIES,

PROGRAMS, AND SERVICES SET FORTH IN A MASTER FEE SCHEDULE Said motion was approved by the following vote:

AYES: Segovia, Hicks, Melnick
NOES: Herrick, Putz
ABSTAIN: None
ABSENT: None

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August 13, 2025

3. DISCUSSION/ACTION ITEM

3.1 PRESENTATION FROM VISIT BIG BEAR STAFF PROVIDING AN ANNUAL

OVERVIEW OF THEIR ORGANIZATION
Travis Scott, Visit Big Bear’s (VBB) Chief Executive Officer presented this Item, providing an overview of VBB’s budget, marketing activities, events and achievements.

Following the presentation and after City Council questions, Mayor Melnick invited up speakers who wanted to make a public comment on this Item; the following individuals approached the City Council:

Tara Antongiorgi, Big Bear resident, shared her support and appreciation for Travis Scott and the Visit Big Bear organization.

Robert McCoy, Big Bear Lake resident, thanked the City and VBB for their collaborative efforts to support small businesses and tourism.

Bill Bergen, Big Bear resident, reported that the recent Fun Run Car Show was a success; stated his appreciation for the City’s continued support of this event; commented on VBB’s future sponsorship of this event.

After public comment, the City Council provided additional comments and thanked Travis Scott for his comprehensive VBB presentation.

4. COMMENTS, ANNOUNCEMENTS, & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
City Clerk Stephenson reminded the City Council and the public that the regularly scheduled meeting on October 8th will be canceled due to a scheduling conflict with the League of California Cities Annual Conference. She noted that the meeting will be rescheduled as an Adjourned Regular Meeting on Thursday, October 2nd.

City Manager Sund shared that the property owner of the burned-down home at 40095 Big Bear Boulevard pulled a grading permit. The structure has been demolished, and the debris is scheduled for removal. He noted that the property has been an eyesore in the City for over 10 years and thanked Economic Development Manager Kelly Tinker for his persistence and dedication in moving the project forward.

Assistant City Manager Sean Sullivan provided a brief update on a Caltrans project to install 14 new changeable message signs throughout San Bernardino County, 4 of which will be placed in the Big Bear Valley.
• COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Hicks attended the National Night Out event, along with the local Sheriff and Fire Departments and emphasized the importance of safety in our valley. He shared that a constituent inquired about the status of the local emergency sirens and thanked staff for clarifying that the sirens were tested and decommissioned four years ago. He encouraged anyone living in the Valley to stay informed by downloading the San Bernardino County Office of Emergency Services app or signing up for emergency text alerts. In addition, Councilmember Hicks requested to revisit the Housing

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August 13, 2025
Element at an upcoming City Council meeting, to specifically discuss R-3 zoned properties over 7500 sq. feet that would be mandated to build a second unit on the property in the event of a disaster ruining more than 50% of the existing dwelling. His request didn’t receive support from another City Councilmember.

Mayor Pro Tem Segovia announced that she will be attending the upcoming Mojave Desert & Mountain Recycling Authority meeting.

Councilmember Putz reported that he attended the Cal Cities Board meeting in San Jose on July 17th. One key topic discussed was SB 346, which focuses on the effort to require vacation rental platforms to release TOT data. He noted that Cal Cities is actively advocating on behalf of cities to get this law passed, allowing better access to platform data. He also brought up concerns regarding the City’s current ordinance on film permits. As written, it appears that business owners are required to obtain a film permit to film on their own property, which raised questions about whether the ordinance is being properly enforced and whether it’s practical in its current form. Then Councilmember Putz requested (seconded by Councilmember Herrick) that the City review the film and photography permit ordinance at an upcoming City Council meeting.

Councilmember Herrick attended Assemblymember Lackey’s Business of the Month presentation at the Big Bear Alpine Zoo and would like to acknowledge the zoo for receiving the award. He also noted that he serves as the Chairman on the SBCTA Ad Hoc Committee for Measure I and is currently collaborating with SBCTA on the Rathburn Underpass Project.

Mayor Melnick attended the Desert/Mountain Mayors and Mayor Pro Tem meeting, noting it was valuable to learn about what’s happening in other local communities. She thanked City Manager Sund and his team for organizing another fantastic concert in the Village and expressed appreciation to the Elks for hosting the Beer Garden. She reminded the community that the final concert of the season will be held on September 6th.

ADJOURNMENT
There being no further business to come before the City Council at this Regular Meeting, Mayor Melnick adjourned the meeting at 7:55 p.m., in memory and honor of Dr. Al Waner. _______________________
Erica Stephenson, City Clerk
Regular Meeting Minutes – September 10, 2025
A Regular Meeting of the City Council of the City of Big Bear Lake was called to order by Mayor Melnick at 5:00 p.m., Wednesday, September 10, 2025, at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Led by Councilmember Herrick
Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hicks, Jr.

Councilmember Randall Putz
Others Present: Erik Sund, City Manager
Albert Maldonado, Asst. City Attorney
Erica Stephenson, City Clerk
Rachel Bowman, Administrative Services Manager

PRESENTATIONS
• Presentation from Local ACT (All Children Thrive) students highlighting their recent trip to Sacramento, where they had an opportunity to work on their leadership, public speaking, and civic engagement skills.
• Presentation from Bear Valley Community Healthcare District (BVCHD) Chief Executive Officer Evan Rayner providing information on recent ballot Measure U, the proposed hospital facility expansion and related BVCHD information.
• Presentation from a SBCTA representative regarding how Measure I contributions fund local transportation projects.
• Presentation of a Proclamation declaring September 2025 as National Preparedness Month, which is an annual campaign meant to remind everyone that preparing for emergencies and disasters can keep them, their families and their communities safe.
• Presentation to Kelly Ent, Deputy City Manager / Chief Financial Officer recognizing her 24 years of dedicated City service and wishing her well on her upcoming retirement and future endeavors.

OPEN SESSION PUBLIC COMMUNICATIONS
Prior to the start of Public Communications, Mayor Melnick announced that Item 1.8 would be removed from the Consent Calendar to allow time for additional community outreach.

Tara Antongiorgi, Big Bear resident, urged the Council to support the local creative arts and requested that the City would assist in two key areas: helping with branding efforts and keeping PAC ticket prices affordable.

Item 1.4

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Meeting Minutes
September 10, 2025
Tom Sitton, Big Bear Lake business owner, expressed his frustration with City ordinances and the associated fines; shared his dissatisfaction with recent Village road closures.

Jim Lona, Big Bear resident, shared that the Veterans Affairs office has three local locations: San Bernardino, Hesperia, and Rancho Cucamonga; provided updates on veteran related matters; he added that the Friends of Big Bear High School will hold a 9/11 memorial ceremony at 7 a.m. tomorrow.

Joe Bradley, Big Bear Lake resident, shared that he has lived in the Waterview neighborhood for 36 years and that, over the past five years, the fumes from the sanitation pump have become increasingly worse; he added that it doesn’t make sense to store diesel fuel in an area with a high fire risk and expressed his hope that the Council would consider alternative solutions.

Daniel Gulbranson, Big Bear Lake resident, expressed his frustration regarding Item 1.10 and the City’s administration.

1. CONSENT CALENDAR
A motion was made by Councilmember Herrick, seconded by Councilmember Hicks to pull Item 1.7 from the Consent Calendar for consideration at a future meeting.

Said motion was approved by the following vote:

AYES: Hicks, Putz, Segovia, Herrick, Melnick
NOES: None
ABSTAIN: None
ABSENT: None
A motion was made by Councilmember Herrick, seconded by Mayor Pro Tem Segovia to approve the Consent Calendar as follows:

1.1 APPROVE DEMANDS – CHECK ISSUE DATE 8/1/25 THROUGH 8/26/25 IN THE AMOUNT OF $1,186,155.06 AND THE PRELIMINARY JULY 2025 TREASURER’S REPORT
Approved.

1.2 APPROVE MEETING MINUTES FROM THE AUGUST 13, 2025 SPECIAL MEETING

OF CITY COUNCIL
Approved.

1.3 APPROVE THE ANNUAL CARRYOVER OF APPROPRIATIONS
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-43

RESOLUTION APPROVING THE CARRYOVER OF APPROPRIATIONS
FROM FISCAL YEAR 2024-25 TO FISCAL YEAR 2025-26

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September 10, 2025

1.4 APPROVE THE APPOINTMENT OF A CITY TREASURER
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-44

RESOLUTION APPOINTING THE CITY MANAGER TO

SERVE AS THE CITY TREASURER

1.5 AUTHORIZE A NOTICE OF COMPLETION FOR THE CASTLE ROCK TRAILHEAD

PARKING LOT PROJECT
Approved.

1.6 AUTHORIZE RENTAL AGREEMENTS, PURCHASE ORDERS AND ON-CALL AGREEMENTS RELATED TO SNOW REMOVAL OPERATIONS FOR THE 2025-26

WINTER SEASON
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-45

RESOLUTION AUTHORIZING RENTAL AGREEMENTS, PURCHASE

ORDERS, AND ON-CALL AGREEMENTS RELATED TO SNOW REMOVAL
OPERATIONS FOR THE 2025-26 WINTER SEASON

1.7 AWARD A CONSTRUCTION CONTRACT – SANITATION GENERATORS

REPLACEMENT PROJECT
This item was pulled from the Consent Calendar and will be placed on a future Agenda.

1.8 AUTHORIZE A PURCHASE ORDER FOR A REPLACEMENT STANDBY GENERATOR FOR LIFT STATION NO. 8
This item was pulled from the Consent Calendar and will be placed on a future Agenda.

1.9 AWARD A CONSTRUCTION CONTRACT – CIPP SEWER REPAIRS PROJECT Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-46

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO

ROMANS CONSTRUCTION FOR THE CURED-IN-PLACE-PIPE (CIPP)

SEWER REPAIRS PROJECT AND FINDING THE PROJECT

CATEGORICALLY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT

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September 10, 2025

1.10 AUTHORIZE AN AGREEMENT FOR MUNICIPAL CODE ENFORCEMENT LEGAL

SERVICES
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-47

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES

AGREEMENT WITH CIVICA LAW GROUP FOR MUNCIPAL CODE

ENFORCEMENT LEGAL SERVICES

1.11 AUTHORIZE ON-CALL CONSULTING ADMINISTRATIVE SUPPORT SERVICE

AGREEMENTS
Approved and adopted the following resolution entitled:

RESOLUTION NO. 2025-48

RESOLUTION AUTHORIZING ON-CALL PROFESSIONAL SERVICE

AGREEMENTS, WITH IFC COMPUTING CONSULTING, MV CHENG &
ASSOCIATES, INC. AND TRIPEPI SMITH
The Consent Calendar, excluding Item 1.7 and Item 1.8, was approved by the following vote:

AYES: Herrick, Segovia, Putz, Hicks, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

ITEMS REMOVED FROM THE CONSENT CALENDAR

1.7 AWARD A CONSTRUCTION CONTRACT – SANITATION GENERATORS

REPLACEMENT PROJECT

1.8 AUTHORIZE A PURCHASE ORDER FOR A REPLACEMENT STANDBY GENERATOR FOR LIFT STATION NO. 8

2. PUBLIC HEARING

2.1 INTRODUCTION OF AN ORDINANCE APPROVING DEVELOPMENT CODE AMENDMENT 2025-028, PROPOSING CITYWIDE REVISIONS TO DEVELOPMENT CODE SECTIONS: 17.25.040 “ACCESSORY USES PERMITTED IN RESIDENTIAL ZONES”, 17.25.060 “ADDITIONAL SETBACK REGULATIONS”, AND 17.35.030 “PRINCIPAL USES PERMITTED IN COMMERCIAL AND PUBLIC ZONES” TO

INTRODUCE NEW STANDARDS AND REGULATIONS RELATED TO THE KEEPING OF

ANIMALS IN RESIDENTIAL AND COMMERCIAL ZONES
Community Development Manager, Andrew Mellon made a staff presentation on this Item.

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September 10, 2025
At 6:36 p.m., following the presentation and City Council questions, Mayor Melnick invited up speakers who wanted to speak on this item. The following individuals approached the City Council:

Travis Rogers, Big Bear Lake resident, requested that the Council allow roosters to be kept in residential zones.

Daniel Gulbranson, Big Bear Lake resident, expressed his frustration related to public hearing regulations and the City’s trash collection services.

At the hour of 6:42 p.m., Mayor Melnick closed the Public Hearing.

Following the Public Hearing and the entire Ordinance title being read aloud, a motion was made by Mayor Pro Tem Segovia, seconded by Councilmember Hicks, to approve the staff’s recommendation to read the title, waive further reading and introduce the following Ordinance entitled:

ORDINANCE NO. 2025-xxx

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE APPROVING DEVELOPMENT CODE AMENDMENT 2025-028

PROPOSING CITYWIDE REVISIONS TO DEVELOPMENT CODE
SECTIONS: 17.25.040 ACCESSORY USES PERMITTED IN RESIDENTIAL ZONES, 17.25.060 ADDITIONAL SETBACK REGULATIONS, AND 17.35.030

PRINCIPAL USES PERMITTED IN COMMERCIAL AND PUBLIC ZONES

TO INTRODUCE NEW STANDARDS AND REGULATIONS RELATED TO

THE KEEPING OF ANIMALS IN RESIDENTIAL AND COMMERCIAL

ZONES AND FINDING THESE AMENDMENTS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Said motion was approved by the following vote:

AYES: Segovia, Herrick, Hicks, Putz, Melnick
NOES: None
ABSTAIN: None
ABSENT: None

3. DISCUSSION/ACTION ITEMS

3.1 ADOPT THE CITY OF BIG BEAR LAKE EMERGENCY OPERATION PLAN Deputy Public Works Director, Nicholas Haecker and a Jacob Green and Associates representative made the presentation on this Item.

Following the presentation and after City Council questions, Mayor Melnick invited up speakers who wanted to make a public comment on this Item. The following individual approached the City Council:

Daniel Gulbranson, Big Bear Lake resident, expressed his overall dissatisfaction with the proposed Emergency Operation Plan.

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September 10, 2025
After the City Council provided their suggested updates to the proposed Plan, the Council directed the City Manager to revise the Emergency Operations Plan accordingly, and present the updated version for City Council consideration at a future meeting.

4. COMMENTS, ANNOUNCEMENTS, & ADDITIONAL CITY BUSINESS
• CITY CLERK, CITY ATTORNEY, CITY MANAGER COMMENTS
City Clerk Stephenson announced that the 2nd Annual State of the City Address will be held on Thursday, September 18th at the Pine Knot Marina Resort at 4:00 p.m. Additionally, City Clerk Stephenson provided a reminder to the City Council and the public that the regularly scheduled October 8th City Council meeting will be cancelled due to a scheduling conflict. The October 8th meeting will be rescheduled as an Adjourned Regular Meeting that will be held in 3 weeks on Thursday, October 2 in Hofert Hall.

City Manager Sund reported that the Summer Concert Series wrapped up on September 6th and was a great success. He expressed his appreciation to Communications & Events Specialist Jackie Rogers and the Big Bear Elks Club for their outstanding contributions to the event. • COUNCILMEMBER BOARD/COMMITTEE REPORTS & COMMENTS
Councilmember Hicks (seconded by Councilmember Herrick) requested a discussion regarding the requirements on R-3 zoned properties over 7500 sq ft. that would be mandated to build a second unit on the property in the event of a disaster destroying more than 50% of the existing dwelling.

Councilmember Hicks also noted concerns about the new Caltrans signs, stating that they negatively impact the City’s appearance. He suggested that the Council send a letter to Caltrans to express frustration with the project. As the meeting concluded, Councilmember Hicks asked that everyone keep Charlie Kirk and his family in their thoughts and prayers.

Mayor Pro Tem Segovia reported that she attended the Mojave Desert and Mountain Integrated Waste Management Authority meeting, noting uncertainty about whether the state will provide funding for the mandates imposed on cities. She also attended the Big Bear Area Regional Wastewater Agency (BBARWA) meeting and shared that the Water Infrastructure Finance and Innovation Act (WIFIA) loan was not approved; however, the project will continue moving forward as next steps are evaluated.

Councilmember Herrick reported that he also attended the BBARWA meeting and noted that the proposed WIFIA loan would not have resulted in any cost to the agency or taxpayers. He shared that he is hopeful the Board will revisit this financing matter in the future. Regarding SBCTA, he stated that they agreed to move forward with the extension of Measure I funds. He also expressed a desire for improved communication with Caltrans regarding the City’s needs. Councilmember Herrick (seconded by Councilmember Hicks) requested a future agenda item to develop a strategy for the City working more effectively with Caltrans and addressing related community priorities.

Councilmember Putz requested clarification from the Council regarding the Rules of Order, stating that he was under the impression that Councilmembers are limited to reporting on activities they have participated in and to make future agenda item requests. He expressed his thoughts that the Council should either adhere to the current Rules of Order or collectively agree to modify or relax them. Then Councilmember Putz (seconded by Mayor Melnick) requested that this section of the Rules of Order be further discussed by the City Council on a future agenda.

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September 10, 2025
Mayor Melnick shared that she would like to support the establishment of a local youth council.

City Manager Sund shared that he will meet with the local youth advisor to discuss their vision and will report back to the Council at a future meeting.

ADJOURNMENT
There being no further business to come before the City Council, Mayor Melnick announced that tonight’s Regular Meeting is adjourned to an Adjourned Regular Meeting on Thursday, October 2nd at 5:00 p.m. in Hofert Hall. At the hour of 7:55 p.m., she adjourned the meeting in the honor of all the victims whose lives have been tragically impacted by gun violence in our country.
_______________________
Erica Stephenson, City Clerk
City Council Special Meeting Minutes
October 29, 2025
-

A Special Meeting of the Big Bear Lake City Council was called to order by Mayor Melnick at 4:00 p.m., Wednesday, October 29, 2025 at the Civic Center, 39707 Big Bear Boulevard, Big Bear Lake, California.

OPEN SESSION
Flag Salute: Led by Mayor Melnick
Councilmembers Present: Mayor Perri Melnick
Mayor Pro Tem Kendi Segovia
Councilmember Rick Herrick
Councilmember Charles Hicks, Jr.

Councilmember Randall Putz
Others Present: Erik Sund, City Manager
Stephen P. Deitsch, City Attorney
Erica Stephenson, City Clerk

PUBLIC COMMUNICATION
Mayor Melnick invited up speakers who wanted to speak on this item. The following individual made a public comment:

David Clasen, Big Bear Lake resident, questioned why the Big Bear Lake Lowrider Invasion car show event was cancelled.

At the hour of 4:04 p.m., Mayor Melnick called for a recess; and at the hour of 5:00 p.m. Mayor Melnick reconvened the meeting.

1. DISCUSSION ITEM

1.1 2025 STATE OF THE CITY ADDRESS – “CELEBRATING 45 YEARS OF BIG BEAR LAKE”
Mayor Melnick delivered the 2025 State of the City Address and moderated a panel discussion featuring the following former Mayors of Big Bear Lake: David Caretto, Rick Herrick, Bill Jahn, Randall Putz, and Norm Reinik.

ADJOURNMENT
There being no further business to come before the City Council at this Open Session, Mayor Melnick adjourned the Special Meeting at 6:04 p.m.
____________________________
Erica Stephenson, City Clerk
Item 1.5

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk Rachel Bowman, Administrative Services Manager
SUBJECT: Approve the 2026 City Council Meeting Calendar and Upcoming Holiday Closures

BACKGROUND & DISCUSSION
The City of Big Bear Lake’s Municipal Code Chapter 2.08.010 establishes the days and timeframes of the City Council’s regular meetings. Currently, the Municipal Code indicates that all regular meetings of the City Council shall be held on the second Wednesday of each month.

Staff has prepared the proposed 2026 regular meeting calendar in accordance with the City’s Municipal Code. The attached 2026 meeting calendar indicates the proposed dates for all regular City Council meetings in addition to pre-scheduled special City Council meetings. Historically, special meetings have been scheduled as-needed after the calendar has been adopted by City Council; however, staff recommends including the adoption of pre-scheduled special meetings along with the adoption of regular City Council meetings to ensure that important community matters can be discussed in a more focused and timely manner during workshop style meetings.

This special meeting scheduling practice also helps to support the full City Council’s attendance and participation. As a reminder, if City Council and/or staff conclude that a special meeting is not warranted, then staff will not proceed with noticing said meeting.

Please note that once adopted, the 2026 meeting calendar can be modified at any time to cancel/adjourn a regularly scheduled meeting and/or to schedule additional special public meetings as desired. For example, the attached calendar already includes two proposed modifications, which is staff’s suggestion to cancel the January 14, 2026 and November 11, 2026 regular City Council meeting. The City Council has a past practice of cancelling the January meeting due to the timing of City Hall office closures, resulting from the Christmas and New Year’s holidays. These closures significantly limit the staff time required to prepare and post a regular meeting agenda packet, in compliance with the Ralph M. Brown Act public noticing requirements. The November meeting for this year falls on Veterans Day for which City Hall offices will be closed.

As mentioned above, the City Hall offices will be closed for the holidays. However, all essential City services will continue during this closure. Such as, but not limited to, all public services, coverage of the City’s main phone line, code enforcement and neighborhood preservation services, snow operations if needed, and the City’s new online permitting program. These closures create a period of four (4) days between the holidays that non-critical service needs are historically low.

Item 1.6
For this reason, staff would like to limit City operations to only essential operations starting on Friday, December 26th through Friday, January 2nd, with regular in-person City Hall operations resuming on Monday, January 5th. Residents may continue to reach a live City representative by calling City Hall at 909-866-5831, general inquiry emails will be monitored and responded to as needed, and online portals for payments and permits will remain accessible 24 hours a day. All operations information will be provided to the public via the City’s various media platforms.

FISCAL IMPACT
Any financial impacts that may result from this action are included in the City’s adopted FY 2025- 26 Operating Budget.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This aligns with Strategic Priority No. 3, “invest in attracting, retaining, and developing staff, strive to deliver the best customer service” and Strategic Priority No. 4, “enhance community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners.”

RECOMMENDED ACTION
It is recommended that the City Council approve the 2026 City Council Meeting Calendar and upcoming holiday closures.

ATTACHMENTS

1. Proposed 2026 City Council Meeting Calendar

2. Notice of Online Resources & Department Contact Information

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 1 2 3 4
4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 5 6 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 19 20 21 22 23 24 25 25 26 27 28 29 30 31 29 30 31 26 27 28 29 30

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 1
3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 31 30 31

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 27 28 29 30 25 26 27 28 29 30 31 29 30 27 28 29 30 31
April
September October November December
May June July August
January February March
2026 City Council Meeting Calendar
10 8
12 9 9
14 11 11 8
13 Regular Council Meetings Special Council Meetings (if needed) City Observed Holidays Item 1.6
Attachment 1
Please visit the City’s website at www.citybigbearlake.com for more information and resources.

Department/Service Contact Information & Online Service Link Department Directory https://www.citybigbearlake.com/index.php/en/departments/department-directory (909) 866-5831
Building & Safety Permits
Roofing, Plumbing, Electrical,
Demolition, Additions & New
Construction
https://www.citybigbearlake.com/index.php/en/?Itemid=1885 Email: [email protected]
Business Licenses
Renewals & New Licenses
https://www.citybigbearlake.com/index.php/en/services-main/business-licenses Email: [email protected]
City Clerk
Public Records Requests
https://bigbearlakeca.justfoia.com/publicportal/home/newrequest Email: [email protected]
City Manager’s Office Email: [email protected]
Code Compliance
Report a Code Violation
https://www.citybigbearlake.com/index.php/en/services-main/report-a-concern Hotline: (909)-866-2633
Engineering Permits
Encroachments, Utility Permits,
Sewer Connections, Street Work, and
Land Mapping
https://www.citybigbearlake.com/index.php/en/?Itemid=1885 Email: [email protected]
Finance
Online Payment Portal, Accounts
Payable
https://payments.municipay.com/0535ed167f4211ea97d439bea7533686/search/00f9459f858813 278dfbd5e4393ce1bc1780f793
Email: [email protected]
Film Permits http://iefilmpermits.com/
Email: [email protected]
Performing Arts Center
Calendar and Ticket Purchase
https://www.citybigbearlake.com/index.php/en/departments/city-manager/performing-artscenter-pac Email: [email protected]
Planning Permits
Development Review, Use Permits,
Special Events
https://www.citybigbearlake.com/index.php/en/?Itemid=1885 Email: [email protected]
Public Works/Sanitation
Report A Concern for Pothole Repair,
Graffiti, Restroom Maintenance
https://www.citybigbearlake.com/index.php/en/services-main/report-a-concern Hotline: (909) 866-7521
Risk Management
File a Notice of Claim
https://www.citybigbearlake.com/index.php/en/departments/city-manager/risk-management Email: [email protected]
Snow Removal, Berm Reduction &
Winter Operations
https://www.citybigbearlake.com/index.php/en/services-main/berm-reduction-program Hotline: (909) 866-7521
TOT/TBID Collection
Report & Remit TOT/TBID
https://www.citybigbearlake.com/index.php/en/departments/city-manager/transient-occupancytax-tot-tbid Email: [email protected]
Vacation Rental Program
Renewal & New Vacation Rental
Permits
https://www.citybigbearlake.com/index.php/en/departments/city-manager/transient-privatehome-rental-tphr-program Email: [email protected]
Notice of Online Resources & Department Contact Information Item 1.6
Attachment 2

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Erica Stephenson, Assistant City Manager/City Clerk SUBJECT: Adopt an Update to the Authorized Signers on the City’s Local Agency Investment Fund Account

BACKGROUND & DISCUSSION
Per the City of Big Bear Lake’s Investment Policy, the City’s funds are primarily deposited into the Local Agency Investment Fund (LAIF) operated by the California State Treasurer’s Office.

LAIF requires participating local agencies to adopt a resolution granting specific City officers the authority to deposit and withdrawal funds and process necessary documents relating to their LAIF account. The City’s current LAIF Resolution No. 2019-01 includes the titles of City Manager, Director of Government Services, Director of Administrative Services and Finance Manager which has become outdated and no longer aligns with the City’s current staffing model.

Due to some recent staffing vacancies in the Finance /Treasury Services Department, Council will need to rescind the City’s current LAIF Resolution No. 2019-01 and replace it with an updated resolution which reflects the City’s recent staffing and organizational changes. The proposed resolution will authorize the titles of City Manager, Assistant City Manager, City Clerk, Director of Finance, Director of Administrative Services, Finance Manager and Administrative Services Manager to deposit or withdrawal monies invested in LAIF. In addition to granting this authority, these positions will be able to execute any and all documents as may be required by LAIF to maintain the City’s account. It should be noted that, to ensure the City’s account security, LAIF requires two authorized employees to approve any changes to the City’s LAIF account. Although several staffing titles have been included in the proposed resolution, only a few City employees will be granted access to the City’s LAIF account. By including several titles in the resolution, it will allow the City Manager flexibility to quickly add or remove various employees’ access to the City’s LAIF account, in response to unexpected staffing vacancies and/or changes in the operational needs of the organization.

FISCAL IMPACT
There is no budget impact associated with updating the titles of City officers that are granted authority to make LAIF transactions on behalf of the City of Big Bear Lake.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act (CEQA).

Item 1.7

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority No. 2, to ensure fiscal responsibility.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the Investment of Monies in the Local Agency Investment Fund.

ATTACHMENTS

1. Resolution 2025-XX

2. Resolution 2019-01
RESOLUTION NO. 2025-XX

RESOLUTION AUTHORIZING THE INVESTMENT OF

MONIES IN THE LOCAL AGENCY INVESTMENT FUND
WHEREAS, the Local Agency Investment Fund is established in the State Treasury under Government Code section 16429.1 et. Seq. for the deposit of money of a local agency for purposes of investment by the State Treasurer; and
WHEREAS, the City Council hereby finds that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein is in the best interests of the City of Big Bear Lake.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Big Bear Lake hereby authorizes the deposit and withdrawal of governmental funds in the Local Agency Investment Fund in the State Treasury in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein.

BE IT FURTHER RESOLVED, as follows:

Section 1. This resolution hereby rescinds and replaces Resolution No. 2019-01; Section 2. The City of Big Bear Lake officers holding the titles of City Manager, Assistant City Manager, City Clerk, Director of Finance, Director of Administrative Services, Finance Manager and Administrative Services Manager, or their successors in office are each hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of this resolution and the transactions contemplated hereby; Section 3. This resolution shall remain in full force and effect until rescinded by the City Council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasurer's Office.

PASSED, APPROVED AND ADOPTED this 12th day of November, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk
Item 1.7
Attachment 1

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing resolution, being Resolution No. 2025-XX was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said City held on the 12th day of November, 2025 and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
RESOLUTION NO. 2019-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BIG BEAR LAKE, COUNTY OF SAN BERNARDINO, STATE OF

CALIFORNIA, AUTHORIZING THE INVESTMENT OF

MONIES IN THE LOCAL AGENCY INVESTMENT FUND
WHEREAS, The Local Agency Investment Fund is established in the State Treasury under Government Code section 16429.1 et. Seq. for the deposit of money of a local agency for purposes of investment by the State Treasurer; and
WHEREAS, the City Council hereby finds that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein is in the best interests of the City of Big Bear Lake; NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby authorizes the deposit and withdrawal of governmental funds in the Local Agency Investment Fund in the State Treasury in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein.

BE IT FURTHER RESOLVED, as follows:

Section 1. This resolution hereby rescinds and replaces Resolution No. 2013-08; Section 2. The City of Big Bear Lake officers holding the titles of City Manager, Director of Government Services, Director of Administrative Services and Finance Manager or their successors in office are each hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of this resolution and the transactions contemplated hereby; Section 3. This resolution shall remain in full force and effect until rescinded by the City Council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasurer’s Office.

PASSED, APPROVED AND ADOPTED this 28th day of January, 2019.

AYES: Herrick, Jackowski, Caretto, Jahn, Putz
NOES: None
ABSENT: None
ABSTAIN: None
Randall Putz, Mayor
ATTEST:

Erica Stephenson, City Clerk
Item 1.7
Attachment 2
Resolution No. 2019-01

Page 2 ends

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF BIG BEAR LAKE )
I, Erica Stephenson, City Clerk of the City of Big Bear Lake, California, do hereby certify that the whole number of the City Council of the said City is five; that the foregoing Resolution, being Resolution No. 2019-01 was duly passed and adopted by the said City Council and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 28th day of January 2019, and that the same was so passed and adopted by the following vote:

AYES: Herrick, Jackowski, Caretto, Jahn, Putz
NOES: None
ABSTAIN: None
ABSENT: None
_____________________________
Erica Stephenson, City Clerk

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
SUBJECT: Adopt an Ordinance Approving Development Code Amendment 2025-028, Proposing Citywide Revisions to Development Code Sections: 17.25.040 “Accessory Uses Permitted in Residential Zones”, 17.25.060 “Additional Setback Regulations”, and 17.35.030 “Principal Uses Permitted in Commercial and Public Zones” to Introduce New Standards and Regulations Related to the Keeping of Animals in Residential and Commercial Zones

BACKGROUND & DISCUSSION
Development Code Amendment (DCA) 2025-028 was presented to the Planning Commission as discussion items on May 7 and August 6, 2025. A noticed Public Hearing was held by the Planning Commission on August 20, 2025 at which time, the proposed Development Code Amendment was presented to the Planning Commission. The Planning Commission recommended, by a unanimous vote, that staff present the proposed Development Code Amendments to the City Council for their consideration.

On September 10, 2025, the City Council considered a City-initiated Development Code Amendment (DCA 2025-028) at a noticed Public Hearing. DCA 2025-028, as proposed, would amend Development Code Table 17.25.040.A Development Standards in Residential Zones, Development Code Section 17.25.060 Residential Setback Regulations, and Development Code Section 17.35.030 Principal Uses Permitted in Commercial Zones, of the Big Bear Lake Municipal Code. The City Council conducted a public hearing, introduced the ordinance, read the title, and waived further reading of the attached ordinance identified as DCA 2025-028. The City Council approved staff’s recommendation related to the introduction and first reading of the proposed ordinance by a vote of 5-0.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.

ENVIRONMENTAL CONSIDERATIONS
The requested action is not considered a “project” under Public Resources Code Section 21065, and is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), the “common sense exemption.” This section states “where it can be seen with Item 1.8
certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority Goal No. 5, to “preserve and protect the quality of life for the residents and businesses, while maintaining a balance with the environment to foster a sustainable economic base”.

RECOMMENDED ACTION
It is recommended that the City Council adopt an ordinance entitled: Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2025-028 Proposing Citywide Revisions to Development Code Sections: 17.25.040 “Accessory Uses Permitted in Residential Zones”, 17.25.060 “Additional Setback Regulations”, and 17.35.030 “Principal Uses Permitted in Commercial and Public Zones” to Introduce New Standards and Regulations Related to the Keeping of Animals in Residential and Commercial Zones and Finding these Amendments Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Ordinance No. 2025-xxx (including Exhibit A)

2. City Council agenda report, dated September 10, 2025 (without attachments) ORDINANCE NO. 2025-xxx

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR
LAKE APPROVING DEVELOPMENT CODE AMENDMENT 2025-028

PROPOSING CITYWIDE REVISIONS TO DEVELOPMENT CODE
SECTIONS: 17.25.040 ACCESSORY USES PERMITTED IN RESIDENTIAL ZONES, 17.25.060 ADDITIONAL SETBACK REGULATIONS, AND

17.35.030 PRINCIPAL USES PERMITTED IN COMMERCIAL AND

PUBLIC ZONES TO INTRODUCE NEW STANDARDS AND

REGULATIONS RELATED TO THE KEEPING OF ANIMALS IN

RESIDENTIAL AND COMMERCIAL ZONES AND FINDING THESE

AMENDMENTS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT
WHEREAS, the City of Big Bear Lake, California (the “City”) is a municipal corporation and charter City, duly organized under the constitution and laws of the State of California; and WHEREAS, California Government Code section 65800, et seq. authorizes the adoption and administration of zoning laws, ordinances, rules and regulations by cities as a means of implementing a city’s general plan; and
WHEREAS, the City has adopted a Development Code by Ordinance 2003-333. The Development Code contains provisions to allow amendments in Section 17.03.200; and WHEREAS, the Planning Commission of the City of Big Bear Lake considered Development Code Amendment 2025-028 filed by the City of Big Bear Lake, to address several clean-up items under Chapters 17.25 (Residential Zones), and 17.35 (Commercial and Public Zones) of the City’s Municipal Code (Title 17); and
WHEREAS, section 17.03.200 of the Development Code includes provisions for amendments to the Development Code; and
WHEREAS, on May 7th and August 6th, 2025, the Planning Commission, at regularly scheduled meetings, conducted discussion sessions and provided guidance on the Application; and WHEREAS, on August 20th, 2025 the Planning Commission conducted a duly noticed public hearing on the Application; and
WHEREAS, notice of the public hearing for Development Code Amendment 2025-028 (the Application) was published in The Grizzly on August 28th, 2025; and Item 1.8
Attachment 1
WHEREAS, the Application is not subject to the California Environmental Quality Act (CEQA) because it is covered by the “common sense” rule expressed in section 15061(b)(3) of the State CEQA Guidelines that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. The recommended amendments involve a series of text changes to streamline several administrative processes, and clarify Code language. None of the proposed amendments would directly result in any physical development, nor will the proposed amendments result in any change to the built-out environment as envisioned by the General Plan or Development Code. Therefore, the proposed Development Code Amendments are not a “project” under Public Resources Code section 21065, and, in the alternative, are exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(b)(3), the “common sense exemption,” where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and WHEREAS, all legal prerequisites to the adoption of this ordinance have occurred; and WHEREAS, on September 10, 2025, the City Council conducted a duly noticed public hearing, and received and considered all written and oral evidence related to the Application; and WHEREAS, the City Council, after due study, deliberation and public hearing, took action to recommend approval of the Application in accordance with the General Plan goals and policies, the Development Code; and
NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:

Section 1. The City Council hereby specifically finds that all of the facts set forth in the above recitals of this ordinance, are true and correct and are incorporated herein.

Section 2. The City Council hereby finds that the Application is not a “project” under Public Resources Code section 21065, and, in the alternative, are exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(b)(3), the “common sense exemption,” where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

Section 3. Based on the evidence for the Application presented to the City Council during the September 10, 2025, public hearing, including public testimony and written and oral staff reports, the City Council specifically finds, pursuant to §17.03.200, et.al that the following circumstances exist:

1. The proposed Development Code Amendment conforms with the goals, objectives and policies of the General Plan, specifically Land Use Element Policy L3.5 which provides for the keeping of a reasonable number of domestic animals. The proposed amendments would modify several sections of the Development Code with the intent to streamline certain administrative permit procedures, clarify setback standards, and provide clarifications to several other sections including residential and commercial development standards. While several sections are included as part of the proposed amendment, none will result in any change to the built-out environment as envisioned by the General Plan or Development Code.

As such, the proposed amendment can be found in conformance with the General Plan.

2. The proposed Development Code Amendment is necessary to implement the General Plan and provide for public safety, convenience, and general welfare, because the Development Code establishes the standards and regulations to govern the use and development of properties. From time-to-time it is necessary to amend the document to remove ambiguity and to correct deficiencies that have arisen to keep the Development Code a current and relevant document.

3. The proposed Development Code Amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof. Each section of the Development Code that is proposed to be amended has been dutifully and thoroughly evaluated to ensure the standard is equitable, practical, and enforceable. The amendments have been initiated by the City to fairly apply the regulations pertaining to animals in both residential and commercial zones. The proposed amendments apply standards for accessory buildings and structures while still maintaining the integrity of the residential and commercial development standards.

4. The Development Code Amendment is reasonable and beneficial at this time because the City is currently experiencing an increase in the number and scope of inquiries regarding animal keeping and associated accessory structure standards. As the definition of a domesticated animal has changed over time, the original definition provided in the 2003 Development Code has been identified as being unclear and out of date, which has resulted in property owners circumventing current development standards and creating undesirable conditions in residential and commercial zones alike. Therefore, it is the City’s desire to amend the Development Code at this time to avoid future conflicts.

Section 4. Based on the findings and conclusions as set forth in Sections 1, 2, and 3, above, the City Council hereby approves Development Code Amendment 2025-028 finding the amendment statutorily and categorically exempt from the California Environmental Quality Act and adopting an Ordinance amending the Development Code Sections as shown in attached Exhibit A.

Section 5. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days following the passage of this Ordinance, the Ordinance, or summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be posted in at least three (3) public places in the City in lieu of publication unless publication is requested by the City Council or otherwise required by law.

PASSED, APPROVED AND ADOPTED this 12th day of November, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR
LAKE APPROVING DEVELOPMENT CODE AMENDMENT 2025-028

PROPOSING CITYWIDE REVISIONS TO DEVELOPMENT CODE
SECTIONS: 17.25.040 ACCESSORY USES PERMITTED IN RESIDENTIAL ZONES, 17.25.060 ADDITIONAL SETBACK REGULATIONS, AND

17.35.030 PRINCIPAL USES PERMITTED IN COMMERCIAL AND

PUBLIC ZONES TO INTRODUCE NEW STANDARDS AND

REGULATIONS RELATED TO THE KEEPING OF ANIMALS IN

RESIDENTIAL AND COMMERCIAL ZONES AND FINDING THESE

AMENDMENTS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 12th day of November 2025, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

I do hereby further certify that pursuant to the provisions of Section 36933 of the Government Code of the State of California that the foregoing Ordinance No. 2025-xxx was duly and regularly published according to law and the order of the City Council and circulated within the said City.

Erica Stephenson, City Clerk

EXHIBIT A

REDLINE VERSION
Proposed Text Changes to Development Code Amendment 2025-028 Proposed changes for the affected section of the General Plan is shown in red for added language and strikethrough for deleted text, below:

DEVELOPMENT CODE (MUNICIPAL CODE, TITLE 17)
Chapter 17.25: RESIDENTIAL ZONES
Residential - 17.25.040 – Accessory uses permitted in residential zones.

Zone District R-L R-1 R-3 R-4
Accessory Structures:
 Animal enclosures—Large
animals (barns, corrals, pastures,
stables)
 Animal enclosures—Small
animals (dog houses, coops, pens,
etc.)
P1
P1
P1
P1
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P1
—
P1
Item 1.8
Exhibit A
Section 17.25.040 – Accessory uses permitted in residential zones Zone District R-L R-1 R-3 R-4
Animal Uses:

Keeping of domestic animals commonly
kept as household pets2:
 Single family residential use: 2
dogs over age of 4 mos. for each
lot 7,200 sq. ft. or less; 3 for lots
7,201-10,000sq. ft.; 4 for lots of
10,001 – 20,000 sq. ft.; maximum
of 5 for each lot over 20,000 sq.
ft.
 Single family residential use: 2
cats for each lot 7,200 sq. ft. or
less; 3 for lots 7,201-10,000sq.
ft.; 4 for lots of 10,001 – 20,000
sq. ft.; maximum of 5 for each lot
over 20,000 sq. ft.
 Multiple family residential use:

Maximum of 2 dogs and/or cats
over age 4 mos. per dwelling unit
 Potbellied Pigs (under 200 lbs.)
and Pygmy Goats (under 100
lbs.); 2 for each lot 7,200 sq. ft. or
less; 3 for lots 7201-10,000sq. ft.;
4 for lots of 10,001 – 20,000 sq.
ft.; maximum of 5 for each lot
over 20,000 sq. ft
 Female Poultry (under 10 lbs.); 2
for each lot 7,200 sq. ft. or less; 3
for lots 7,201-10,000sq. ft.; 4 for
lots of 10,001 – 20,000 sq. ft;
20,000 sq. ft. or more 1/2,000sq.
ft.; Maximum of 9 for each lot
over 20,000 sq. ft
 Rabbits and chinchillas; 2 for
each lot 7,200 sq. ft. or less; 3 for
lots 7,201-10,000sq. ft.; 4 for lots
of 10,001 – 20,000 sq. ft; 20,000
sq. ft. or more 1/2,000sq. ft.;
P
P
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Zone District R-L R-1 R-3 R-4
Maximum of 9 for each lot over
20,000 sq. ft
 Keeping of Horses and ponies on
lots of ¾ acre or greater in area; 1
animal per each 10,000 sq. ft. of
lot area, not to exceed 6 animals
per lot or project.
 Keeping of Llamas, donkeys,
mules, or burros on lots of 1 acre
or greater in area; 1 animal per
each 10,000 sq. ft. of lot area, not
to exceed 6 animals per lot or
project.
 Other small rodents, birds,
insects, reptiles, and amphibians.

Not to exceed 10 animals per
dwelling regardless of size if kept
indoors in cages.
 Fish. No specified limit.
 Kennels and/or Breeding of
animals.

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1 Subject to special development standards in this Chapter. 2Offspring of animals maintained on the same property in compliance with applicable laws and regulations that are less than four months old or that have not been weaned, whichever is longer, shall not be subject to the maximum density or number limitations established by this Chapter.

Residential - 17.25.060 - Additional setback regulations.

B. Setbacks for Animal Uses in R-L Applicable to All Residential Zones.

1. Each animal-keeping land use shall include all structures necessary to maintain and care for the animals (e.g., barn, coops, corral, pens, stables, etc.).

2. Any building or permanent enclosure used for keeping animals shall be located at least fifty (50) feet from the front property line, and at least seventy (70) forty (40) feet from any dwelling on an adjacent lot buildings used for human habitation, public parks, schools, hospitals, churches or similar assembly-type uses. For purposes of this section, buildings used for human habitation shall not include attached or detached garages or storage buildings.

3. Animal enclosures shall be located at least five feet from the interior side and rear property lines, and fifteen (15) feet from side street rights-of-way (excepting bridle paths). Fences used for animal enclosures shall be at least five feet in height and shall be of such construction as to preclude their escape. For purposes of this section, animal enclosures shall include areas used for maintaining, grazing, riding, leading, exercising, tying, hitching, stabling, and allowing animals to run at large.

This section shall not preclude the riding or leading of horses to or from the premises in order to gain access to a bridle path, trail or street.

4. Animals shall be kept at least 100 feet away from any domestic water well.

Chapter 17.35: COMMERICAL AND PUBLIC ZONES
Section 17.35.030 – Principal uses permitted in commercial and public zones Zone District C-1 C-2 C-3 C-4 C-5 P
Lodging, commercial, including the following and similar services:
 Indoor Animal
Boarding: Kennel
(Breeding
Prohibited);
including limited
daytime outdoor
activities.
_ CUP CUP CUP _ _
Medical services, including the following and similar uses:
 Veterinary clinic,
Boarding; small
animal (within
enclosed building)
 Breeding of animals
_
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MEETING
DATE: September 10, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
SUBJECT: Introduction of an Ordinance Approving Development Code Amendment 2025- 028, Proposing Citywide Revisions to Development Code Sections: 17.25.040 “Accessory Uses Permitted in Residential Zones”, 17.25.060 “Additional Setback Regulations”, and 17.35.030 “Principal Uses Permitted in Commercial and Public Zones” to Introduce New Standards and Regulations Related to the Keeping of Animals in Residential and Commercial Zones

BACKGROUND & DISCUSSION
Development Code Amendment (DCA) 2025-028 is a City-initiated proposal to amend certain sections of the Development Code related to the keeping of animals in residential and commercial zones. The Development Code defines domesticated animals as any animal customarily kept as a household pet, not including wild or exotic animals; typical pets would include dogs, cats, birds, and tropical fish. As the public’s understanding of a domesticated animal has evolved since the adoption of the 2003 Development Code, there has been an observed increase in the number and scope of inquiries regarding the applicable standards and permissibility of keeping animals which could be defined as farm animals, pets, and/or domesticated animals.

This amendment is proposed with the ultimate goal of addressing the public’s questions and clarifying Development Code standards for staff related to the keeping of animals, based upon ever-changing State laws. Following a comprehensive review of animal-related standards including an analysis of a half-dozen local municipalities and the County of San Bernardino, staff is proposing to amend three sections of the Development Code to more closely reflect similar standards established in the San Bernardino County Development Code as follows:
• Development Code Table 17.25.040.A., is proposed to be amended to specify development standards for domesticated animals in residential zones, including allowing potbellied pigs, pygmy goats, female poultry, rabbits, chinchillas, horses; and to exclude animal breeding and kennels in residential zones.
• Development Code Section 17.25.060 - Additional setback regulations, is proposed to be amended to clarify animal enclosure setback requirements and structure requirements. • Development Code Section 17.35.030 – Principal uses permitted in commercial and public zones, is proposed to be amended to allow indoor animal boarding; and to exclude animal breeding in commercial zones.

Item 1.8
Attachment 2
City residents have expressed an interest regarding the keeping of “micro” or “pygmy” sized animals such as pigs and goats. Additionally, residents have routinely requested that the keeping of smaller animals historically defined as farm animals, such as rabbits and chickens, be allowed within the City. In an effort to accommodate and promote the interests of city residents, staff is proposing to expand the scope of animal keeping as an accessory use under Title 17 of the City’s Municipal Code. Additional standards related to animal keeping are also included in DCA 2025- 028 to maintain public safety, convenience, and general welfare.

Complementing the discussion regarding the keeping of small domestic animals, the community has frequently requested an increase in the number of parcels allowed to keep and maintain horses.

In response, staff is proposing to amend the Development Code to allow horses and ponies on residential lots greater than or equal to ¾ of an acre or 32,670 square-feet, a change from the current standard of a minimum of one acre lots. Amending the Development Code to allow more residential lots to keep horses and other domestic animals aligns with the intentions of the Community Design, Environmental Resource, Circulation, and Land Use Elements of the General Plan in addition to promoting the Master Plan of Trails which encourages multi-modal mobility across the City and is designed with the goal of facilitating increased pedestrian, bike, and equestrian mobility.

Lastly, the City has a need for overnight animal boarding facilities that are not medically-related.

Therefore, provisions have been included in the proposed Development Code Amendment to allow overnight boarding facilities in select commercial zones. In an effort to preemptively address future conflicts, while addressing a relevant community concern, the proposed amendments in DCA 2025-028, include new regulations prohibiting animal breeding throughout the City of Big Bear Lake.

DCA 2025-028 was previously brought to the Planning Commission as a discussion items on May 7 and August 6, 2025. At the publicly noticed August 20, 2025 Planning Commission Meeting, staff presented the proposed development code amendment based on the Commission’s previous directions at the study sessions. At the August 20, 2025 meeting, the Planning Commission recommended that staff present the proposed Development Code Amendments to the City Council.

FINDINGS
Prior to approving a Development Code Amendment, the City Council must make the required four findings, in the attached Ordinance, as provided under section 17.03.200.F of Title 17, which can be made in support of the proposed Development Code Amendment. The findings are included in full within the ordinance but are summarized as:

3. The proposed Development Code Amendment conforms with the intent of the Development Code and is consistent with all other related provisions thereof.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.

ENVIRONMENTAL CONSIDERATIONS
The requested action is not considered a “project” under Public Resources Code Section 21065, and is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), the “common sense exemption.” This section states “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority Goal No. 5, to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the City Council conduct a public hearing to hear any and all testimony, read the title, waive further reading and introduce an ordinance entitled: Ordinance of the City Council of the City of Big Bear Lake Approving Development Code Amendment 2025-028 Proposing Citywide Revisions to Development Code Sections: 17.25.040 “Accessory Uses Permitted in Residential Zones”, 17.25.060 “Additional Setback Regulations”, and 17.35.030 “Principal Uses Permitted in Commercial and Public Zones” to Introduce New Standards and Regulations Related to the Keeping of Animals in Residential and Commercial Zones and Finding these Amendments Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Ordinance No. 2025-xxx (including Exhibit A)

2. Planning Commission staff report, dated August 20, 2025 (without attachments)

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Dan Chudy, Chief Building Official
SUBJECT: Introduction of an Ordinance Adopting by Reference the 2025 Edition of the California Building Standards Code

BACKGROUND & DISCUSSION
The California Health and Safety Code, Section 17950, mandates the California Building Standards Commission adopt and publish the California Codes, Title 24, known as the California Code of Regulations. Every three years, the California building codes are published to incorporate all building code changes accepted by a majority vote of members at the annual code development meetings. As a result, the new codes will become effective statewide on January 1, 2026. Each jurisdiction in the State of California is mandated to adopt the California Code of Regulations, Title 24, and make amendments to the codes that are reasonably necessary because of local climatic, geological, or topographical conditions. The necessary amendments to the codes have been made by staff and are included within the proposed Ordinance. Any modifications or deviations from the adopted standards for any localities, along with the justifications, must be filed with the California Building Standards Commission in order to become legally binding.

Title 15 of the Big Bear Lake Municipal Code (BBLMC) contains administrative and technical requirements for the construction of buildings and property within the jurisdiction of the City. It adopts State building codes, standards and additional uniform codes by reference with local amendments. The 2025 Edition of the State Building Standards Code (Title 24 of the California Code of Regulations) will become effective January 1, 2026. To stay in line with the newly adopted codes, Title 15 of the BBLMC needs to be updated.

In summary, the proposed ordinance would revise Title 15 as follows:

1. Adopt the California Building Standards code with amendments and other codes related to the construction of buildings. These codes are:
a. The 2025 California Administrative Code, Title 24 Part 1 b. The 2025 California Building Code Volumes 1 & 2 And Appendices Chapters B, H, I, & J, Title 24 Part 2
c. The 2025 California Residential Code, And Appendices Chapter BF, Title 24 Part

2.5 d. The 2025 California Electrical Code, Title 24 Part 3 Item 1.9
e. The 2025 California Mechanical Code, Title 24 Part 4 f. The 2025 California Plumbing Code, Title 24 Part 5
g. The 2025 California Energy Code, Title 24 Part 6
h. The California Wildland-Urban Interface Code, 2025 edition, Title 24, Part 7 i. The 2025 California Historical Building Code, Title 24 Part 8 j. The 2025 California Fire Code, And Appendices B, BB, C, CC, D, H, I, & J, Title 24 Part 9
k. The 2025 California Existing Building Code Title 24 Part 10 l. The 2025 California Green Building Standards Code, Title 24 Part 11 m. The 2025 California Reference Standards Code, Title 24 Part 12

2. Amend the 2025 Edition of the California Building Codes, as was done in the previous code adoption ordinance in 2022, to include provisions for construction that is unique to the City of Big Bear Lake, such as:
a. To prohibit the installation of new roofing over existing wood shingle or wood shake roofs.
b. To require all new structures with a fire area of 5,000 square feet or more, with an exception for detached Group U occupancies accessory to one- or two-family dwellings that are not used for commercial or industrial purposes, and certain large additions to existing buildings to be provided with automatic fire sprinkler systems.

Per the Health and Safety Code, local amendments to the State building codes, as outlined above, must be justified with local climatic, geological or topographical conditions, and the findings and justifications must be filed with the Building Standards Commission before the amendments can become effective. The proposed ordinance would affirm the findings for the proposed amendments to the California Building Standards Codes, and direct the City Clerk to file the findings with the California Building Standards Commission.

FISCAL IMPACT
There is no fiscal impact associated with this action.

ENVIRONMENTAL CONSIDERATIONS
This Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the CEQA Guidelines. This section defines a “project” as the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. This Ordinance is an administrative report that, by itself, authorizes no development or any discretionary action, and therefore is exempt CEQA as it does not constitute a project.

RECOMMENDED ACTION
It is recommended that Council take the following actions:

1. Determine the ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the CEQA Guidelines and direct staff to file a Notice of Exemption; and

2. Read the title of the ordinance entitled: AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF BIG BEAR LAKE, CALIFORNIA, REPEALING SECTIONS 1, 2, 3, 6, AND 8 OF ORDINANCE 2022-508 AND AMENDING TITLE 15 OF THE BIG BEAR LAKE MUNICIPAL CODE PERTAINING TO

THE CONSTRUCTION AND MAINTENANCE OF BUILDINGS BY
ADOPTING THE 2025 CALIFORNIA BUILDING STANDARDS CODE AS FOUND IN TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS COMPRISING THE CALIFORNIA BUILDING CODE, VOLUMES 1 & 2, AND APPENDICES B, H, I, & J OF VOLUME 2, 2025 EDITION; THE

CALIFORNIA WILDLAND-URBAN INTERFACE CODE AND APPENDIX C, 2025 EDITION; THE CALIFORNIA RESIDENTIAL CODE AND APPENDIX BF, 2025 EDITION; THE CALIFORNIA ELECTRICAL CODE, 2025
EDITION; THE CALIFORNIA MECHANICAL CODE, 2025 EDITION; THE CALIFORNIA PLUMBING CODE, 2025 EDITION; THE CALIFORNIA
ENERGY CODE, 2025 EDITION; THE CALIFORNIA HISTORICAL
BUILDING CODE, 2025 EDITION; THE CALIFORNIA GREEN BUILDING STANDARDS CODE, 2025 EDITION; THE CALIFORNIA EXISTING
BUILDING CODE, 2025 EDITION; THE CALIFORNIA REFERENCE
STANDARDS CODE, 2025 EDITION; THE CALIFORNIA
ADMINISTRATIVE CODE, 2025 EDITION; AND THE CALIFORNIA FIRE CODE AND APPENDICES B, BB, C, CC, D, H, I, & J, AND ERRATA, 2025 EDITION; introduce the ordinance; and

3. Set a Public Hearing for 5:00 p.m. on December 10, 2025 in Hofert Hall, 39707 Big Bear Boulevard, Big Bear Lake, California; and

4. Direct the City Clerk to publish the Notice of Public Hearing in the appropriate newspaper(s) once a week for two successive weeks, with at least five days in between each publication. The first notice must be published at least fourteen days before the hearing date.

ATTACHMENT

1. Ordinance No. 2025-xxx
ORDINANCE NO. 2025-xxx

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE, CALIFORNIA, REPEALING SECTIONS 1, 2, 3, 6, AND 8 OF ORDINANCE 2022-508 AND AMENDING TITLE 15 OF THE BIG BEAR

LAKE MUNICIPAL CODE PERTAINING TO THE CONSTRUCTION
AND MAINTENANCE OF BUILDINGS BY ADOPTING THE 2025
CALIFORNIA BUILDING STANDARDS CODE AS FOUND IN TITLE 24

OF THE CALIFORNIA CODE OF REGULATIONS COMPRISING THE
CALIFORNIA BUILDING CODE, VOLUMES 1 & 2, AND APPENDICES B, H, I, & J OF VOLUME 2, 2025 EDITION; THE CALIFORNIA
WILDLAND-URBAN INTERFACE CODE AND APPENDIX C, 2025
EDITION; THE CALIFORNIA RESIDENTIAL CODE AND APPENDIX
BF, 2025 EDITION; THE CALIFORNIA ELECTRICAL CODE, 2025
EDITION; THE CALIFORNIA MECHANICAL CODE, 2025 EDITION;
THE CALIFORNIA PLUMBING CODE, 2025 EDITION; THE
CALIFORNIA ENERGY CODE, 2025 EDITION; THE CALIFORNIA
HISTORICAL BUILDING CODE, 2025 EDITION; THE CALIFORNIA
GREEN BUILDING STANDARDS CODE, 2025 EDITION; THE
CALIFORNIA EXISTING BUILDING CODE, 2025 EDITION; THE
CALIFORNIA REFERENCE STANDARDS CODE, 2025 EDITION; THE
CALIFORNIA ADMINISTRATIVE CODE, 2025 EDITION; AND THE

CALIFORNIA FIRE CODE AND APPENDICES B, BB, C, CC, D, H, I, & J, AND ERRATA, 2025 EDITION
WHEREAS, Government Code Sections 50022, et seq. and California Health & Safety Code Section 17922 empowers the City of Big Bear Lake (“City”) to adopt by reference the California Building Standards Code as found in Title 24 of the California Code of Regulations; and WHEREAS, the California Building Standards Commission recently adopted new amendments to the California Building Standards Code; and
WHEREAS, Assembly Bill 130, recently signed by the California Governor, limits the ability of local cities and counties from modifying residential building standards, except under very specific circumstances; and
WHEREAS, California Health & Safety Code, Section 17958.5 authorizes cities and counties to modify the California Building Standards Code by adopting more restrictive standards and modifications if such standards and modifications are accompanied by express findings that they are reasonably necessary because of local climatic, geological or topographical conditions; and WHEREAS, the City Council finds and determines that certain local climatic, geological or topographical conditions applicable to the City include, but are not limited to, the following:
(a) The City is located in an area, which due to its topography is highly susceptible to fires, Item 1.9
Attachment 1

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Ordinance No. 2025-XXX
strong winds and extreme weather conditions such as wind driven rain and snow. In other communities these similar climatic and vegetation conditions have contributed to the loss of or injury or damage to life and property. Fires occurring in structures without automatic fire sprinkler systems place a greater demand on Authority Firefighters than fires occurring in structures with automatic fire sprinkler systems and as such, diminish the Authority’s ability to control and prevent the spread of fire to surrounding property and structures. Therefore, based on the City’s climatic, geology and topographic conditions, it is reasonable to require all new structures with a fire area of 5,000 square feet or more, with an exception for detached Group U occupancies accessory to one- or two-family dwellings that are not used for commercial or industrial purposes, and certain large additions to existing buildings to be provided with automatic fire sprinkler systems and therefore amend portions of Section 903 of the 2025 California Building Code and Section R309 of the 2025 California Residential Code. (b) Existing wood shingle and wood shake roofs were installed prior to the implementation of requirements for installations within severe climate areas. Additionally, existing wood shingle and wood shake roofs provide for poor anchorage of fasteners intended to anchor new roof materials, as the fasteners split the weathered and brittle wood shingles and shakes. Therefore, it is reasonable to prohibit the installation of new roofing over existing wood shingle or wood shake roofs even though this practice is permitted elsewhere in California and therefore amend Section 1512 of the 2025 California Building Code and Section R908 of the 2025 California Residential Code; and
WHEREAS, the Municipal Code amendment is determined to be exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15378 of the State CEQA Guidelines.

NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:

Findings for Amendments. The City Council finds that the requirements set forth here are reasonable and necessary modifications because of the following climatic, geological, or topographical conditions within the City of Big Bear Lake ("City"). (a) Climate:

The jurisdiction is subject to weather patterns such as frequent periods of drought and low humidity which add to the fire danger. During winter months heavy snow and ice conditions exist resulting in increased demand for fire services and limiting or delaying emergency vehicle access. (b) High Temperature and Winds:

During the summer months, the dry winds and ex1stmg vegetation mix to create a hazardous fuel condition, which has resulted in large-loss vegetation and structure fires. Summer temperatures exceeding 95 degrees and severe "Santa Ana" winds frequently occur and can move a fire quickly throughout areas of the County and City.
(c) Limited Water Supply:

Because some areas within the County and City lack water supply by any public entity and because of local weather patterns, the County and City (like other Southern California regions) have, at

Page 3 ends

Ordinance No. 2025-XXX
times, experienced a need for water conservation. Due to consumption and periods of limited rainfall, future water allocation may not be fully dependable during periods of extended drought. (d) Topographical:

Natural slopes of eight percent or greater generally occur throughout the mountain areas of San Bernardino County. In many cases, slopes in the San Bernardino Mountains exceed forty percent.

The elevation change caused by the mountains and foothills creates the geological foundation on which communities within San Bernardino County are built and will continue to be built. With much of the populated flatlands already built upon, future growth will occur on steeper slopes and greater contrasts 1n terrain. All of these topographical conditions have created slower response times of emergency vehicles into the high growth areas, due to the extraordinary terrain changes. (e) Geological Concerns with Flooding and Access Routes:

Road circulation features located throughout the County and City also make the amendments reasonably necessary. Located through the County and City are major roadways, highways, flood control channels and natural drainages that create barriers and slow response times. Another unique factor, which creates barriers and slow response times, are the multiple canyons located in the County and City. Hills, slopes, street, and storm drain design, accompanied with heavy rainfall causes roadway flooding and landslides and at times, may make an access route impassable. There exist areas in the County and City that naturally have extended emergency response time that exceeds ten minutes. This time extension is due to remote sparse development. (f) Seismic Hazards:

The County and City have within their boundaries potentially active seismic hazards. Seismic activity within the County and City occurs yearly, and a fire potential exists with these active faults. Existing structures and planned new development are at serious risk from these faults. (g) Dense Development:

Highly populated areas exist within the County and City. Structures in close proximity to each other pose an exposure problem, which may cause a fire to spread from one structure to another. (h) Administrative:

The amendment is necessary for non-substantive, administrative purposes.

The findings above are applicable to the amendments set forth in this ordinance as follows:

Code Section Description Finding
2025 CALIFORNIA FIRE CODE
101.1 Title (amended) h
103.1 Fire Code Official Appointment (deleted) h
104.10 Fire Investigations (amended) h
104.11.4 Authority as Peace Officers (added) h

Page 4 ends

Ordinance No. 2025-XXX
104.12 Cost Recovery (added) h
104.13 Expenses for Securing an Emergency
(added)
h
105.5.5 Carnivals, Fairs, Block Parties, and other
Outdoor Assemblage (amended)
a, b, c, d,
e, f, g
105.5.36 Exception: Recreational Fires (deleted) a, b, c, d, e, f, g
105.5.40 Outdoor Assemblies (amended) a, b, c, d,
e, f, g
105.5.54 Wood Products (amended) a, b, c, d,
e, f, g
105.5.60 Christmas tree sales(added) a, b, c, d,
e, f, g
112.1 Hearing Officer and Appeals Board
Established (amended)
h
112.2 Limitations on Authority (amended) h
112.4 Administration (amended) h
112.5 - 112.9 Regarding Hearings (added) h
113.4 Violation Penalties (added) h
113.4.1 Abatement (amended) h
202 Definitions (amended) h
305.3 Open-Flame Warning Device (amended) a, b, c, d, e, f, g
305.6 Spark Arrestors (added) a, b, c, d, e,
f, g
307.1 - 307.2 Regarding Open Fires (amended) a, b, c, d, e, f, g
307.3 Extinguishment Authority (amended) h
307.4 - 307.5 Regarding Recreational Fires (deleted) a, b, c, d, e, f, g
315.8 Outside Storage of Firewood (added) a, b, c, d, e, f, g

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Ordinance No. 2025-XXX
403.11.1 Fire Watch Personnel (amended) a, b, c, d, e,
f, g
503.2.1 Dimensions (amended) c, d, e, g
503.2.3 Surface (amended) c, d, e, g
503.4 Obstruction to Fire Apparatus Access
Roads (amended)
c, d, e, g
507.1 Required Water Supply (amended) a, b, c, d, e,
f, g
507.3 Fire Flow (amended) a, b, c, d, e,
f, g
507.3.1 Inadequate Fire Flow (added) a, b, c, d, e,
f, g
903.2.11.7 Buildings 5,000 Square Feet or More in
Size (added)
a, b, c, d, e,
f, g
903.2.11.8 Additions to Existing Buildings (added) a, b, c, d, e, f, g
903.7 Freeze Protection (added) a
5601.1.3 Fireworks (amended) a, b, c, d, e,
f, g
5601.1.3.1 Seizure (added) h
5704.4.9 Tank Storage Prohibited (added) a, b, c, d, e, f, g
Chapter 80
NFPA 13D

6.2.2 Stored Water (amended) a, b, c, d, e,
f, g
B105.2 Buildings Other than One- and Two-Unit
Family Dwellings (amended)
a, b, c, d, e,
f, g
Appendix C,
Cl03. l
Fire Hydrants -Maximum Spacing
(amended)
a, b, c, d, e,
f, g
Appendix C,
Cl03.4
Fire Hydrants -Availability (added) a, b, c, d, e,
f, g
Appendix C,
C102.l
Fire Hydrants Table (deleted) a, b, c, d, e,
f, g
Appendix Q Wood Shake Shingle Roofs (added) a, b, c, d, e, f, g
2025 CALIFORNIA WILDLAND-URBAN INTERFACE CODE
401.4 Additional Requirements (added) a, b, c, d, e,
f, g
604.1-604.2.1 Vegetation Management (amended) a, b, c, d, e, f, g

Page 6 ends

Ordinance No. 2025-XXX
604.6.1 Defensible Space Requirements (amended) a, b, c, d, e, f, g
604.6.2.1 –
604.6.2.6
Native Brush, Shrubs and Other Highly
Flammable Vegetation (added)
a, b, c, d, e,
f, g
604.6.2.7 Outdoor storage and use a, b, c, d, e,
f, g
2025 CALIFORNIA RESIDENTIAL CODE
R105.2 Work exempt from permit (amended) a, b, c, d, e, f, g, h
R309.2 One and two family dwellings automatic
sprinkler systems (amended)
a, b, c, d, e,
f, g
R309.3.1.2 Required Sprinkler Locations (amended) a, b, c, d, e, f, g
R309.3.5.2 Required Capacity (amended) a, b, c, d, e,
f, g
R908.4.1 Roof covering (amended) a, b, c, d, e,
f, g
2025 CALIFORNIA BUILDING CODE
105.2 Work exempt from permit (amended) a, b, c, d, e,
f, g, h
903.2 Automatic Fire Sprinklers, where required
(amended)
a, b, c, d, e,
f, g
903.2.11.7 Building Fire Area 5,000 Square Feet or More in Size (added)
a, b, c, d, e,
f, g
903.2.11.8 Additions to Existing Buildings (added) a, b, c, d, e, f, g
903.6 Freeze Protection (added) a, b, c, d, e,
f, g
Section 1. Findings. To the extent that the following changes and modifications to the Codes are deemed more restrictive than the standards contained in the California Building Codes thus requiring that findings be made pertaining to local conditions to justify such modifications, the City Council hereby finds and determines that the following changes and modifications are reasonably necessary due to local climatic, geological and topographical conditions.

Section 2. Section 15.04.010 of the City of Big Bear Lake Municipal Code is hereby amended to read as follows:

15.04.10 Adoption of the California Code of Regulations.

The City adopts by reference and makes part of this Chapter by reference, subject to those certain amendments set forth in Section 15.04.020, the following California Building Codes and International codes (one copy of each is on file for use and examination by the public in the Office

Page 7 ends

Ordinance No. 2025-XXX
of the City Clerk):

A. California Administrative Code, 2025 edition, Title 24 Part 1 B. California Building Code Volumes 1&2 and Appendices B, H, I, & J of Volume 2, 2025 edition, Title 24 Part 2;
C. California Residential Code and Appendix BF, 2025 edition, Title 24 Part 2.5; D. California Electrical Code 2025 edition, Title 24 Part 3; E. California Mechanical Code 2025 edition, Title 24 part 4; F. California Plumbing Code 2025 edition, Title 24 Part 5; G. California Energy Code 2025 edition, Title 24 Part 6; H. California Wildland-Urban Interface Code, 2025 edition, Title 24, Part 7 I. California Historical Building Code 2025 edition, Title 24 Part 8; J. California Fire Code and Appendices B, BB, C, CC, D, H, I, & J 2025 edition, Title 24 Part 9
K. California Existing Building Code 2025 edition, Title 24 Part 10; L. California Green Building Standards Code 2025 edition, Title 24 Part 11; M. California Referenced Standards Code 2025 edition Title 24 Part 12; Section 3. Section 15.04.020 of the City of Big Bear lake Municipal Code is hereby amended to read as follows:

15.04.20 Amendments to the California Code of Regulations.

The following amendments to the 2025 California Code of Regulations are adopted to read as follows:

A. Chapter 1, Division II, Section 105.2, Building: of the 2025 California Building Code and Chapter 1, Division II, Section R105.2, Building: of the 2025 California Residential Code is amended to read as follows:
“105.2 Work exempt from permit. Exemption from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction including but not limited to the City of Big Bear Lake Development Code.

Permits shall not be required for the following:

Building:

1. One story detached accessory structures to a Group R-3 occupancy used as tool and storage sheds, playhouses/treehouses, gazebos and other similar non-habitable structures, provided the floor area does not exceed 120 square feet (11 m2 ). These
accessory structures shall not exceed 10’ to the peak of the roof from grade level. It is permissible that these structures still be regulated by the 2025 California WildlandUrban Interface Code, Section 504.11, despite exemption from permit.

2. Non-masonry fences not over 6 feet (1829 mm) high.

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Ordinance No. 2025-XXX

3. Oil derricks.

4. Retaining walls that are not over 4 feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge, impounding Class I, II or IIIA liquids or retaining soils greater than 18 inches (457 mm) in depth at greater than a 2:1cut slope.

5. Water tanks supported directly on level compacted grade if the capacity does not exceed 5,000 gallons (18,927 L) and the ratio of height to diameter or width does not exceed 2 to 1.

6. Sidewalks and driveways, not more than 30 inches (762 mm) above adjacent grade not exceeding a 1in 8 slope (12.5 percent grade), not adjacent to a slope greater than 1 in 2, not located over any basement or story below and not part of an accessible means of egress or an accessible route as defined by Chapter 11A and 11B of California Building Code.

7. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work that does not alter an accessible means of egress or an accessible route as defined by Chapter 11A and 11B of California Building Code.

8. Temporary motion picture, television, and theater stage sets and scenery.

9. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24 inches (610 mm) deep, do not exceed 5,000 gallons (18,925 L) and are installed entirely above ground.

10. Shade cloth structures constructed for agricultural purposes, not including service systems.

11. Swings and other playground equipment accessory to a Group R-3 occupancy.

12. Window awnings in Group R-3 and U occupancies, supported by an exterior wall that do no project more than 24 inches (609.6 mm) from the exterior wall.

13. Non-fixed and movable fixtures, cases, racks, counters and partitions, not over five feet nine inches (1753 m) in height and not placed in the accessible means of egress or an accessible route as defined by Chapter 11A and 11B of the California Building Code.

14. Decks accessory to a Group R-3 occupancy not exceeding 200 square feet (18.58 m2
) in area, that are not more than 30 inches (762 mm) above natural grade at any point, are not within 10 feet (9.29m) of a dwelling, and do not serve the exit door required by Section R311 of the California Residential Building Code.

FPN: Forced Air Units, Water Heaters, and Windows are no longer exempt from permits as adopted in previous versions of the BBMC section 15.04.020.

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Ordinance No. 2025-XXX
B. Chapter 9, Section 903.2 of the 2025 California Building Code and the 2025 California Fire Code is hereby amended to read as follows:
903.2 Where Required. Approved automatic sprinkler systems in new buildings and structures, including pre-manufactured structures, shall be provided in the locations described in Sections 903.2.1 through 903.2.12 and Sections 903.2.14 through 903.2.21.

C. Chapter 9, Section 903.2.11.7 is hereby added to the 2025 California Building Code and the 2025 California Fire Code to read as follows:
903.2.11.7 Building Fire Area 5,000 Square Feet or More in Size. An approved automatic fire sprinkler system shall be provided throughout in all newly constructed buildings and structures of any occupancy group when the gross fire area, as defined in the California Building Code, is equal to or exceeds 5,000 square feet.

EXCEPTIONS: Detached Group U occupancies accessory to a one- or two-family dwelling that are not used for commercial or industrial purposes.

D. Chapter 9, Section 903.2.11.8 is hereby added to the 2025 California Building Code and the 2025 California Fire Code to read as follows:
903.2.11.8 Additions to Existing Buildings. When an addition to an existing residential structure results in a structure having a fire area of more than 5,000 square feet and addition is 50% or more of the original square footage, the entire structure shall be provided with an automatic sprinkler system.

E. Chapter 9, Section 903.6 is hereby added to the 2025 California Building Code and the 2025 California Fire Code to read as follows:
903.6 Freeze Protection. All sprinkler systems shall be suitably freeze-protected for climatic conditions as prescribed by the fire code official.

F. Section R309.2, Exception 1 of the 2025 California Residential Code is hereby amended to read as follows:

R309.2, Exception 1: An automatic residential fire sprinkler system shall not be required for additions or alterations to existing buildings that are not already provided with an automatic residential sprinkler system where the addition or alteration is less than 50% of the original square footage or does not result in the creation of a fire area of more than 5,000 square feet.

G. Section R309.3.1.2 of the 2025 California Residential Code is hereby amended to read as follows:

R309.3.1.2 Required sprinkler locations. Sprinklers shall be installed to protect all areas of a dwelling unit.

EXCEPTIONS:

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Ordinance No. 2025-XXX

1. Attics, crawl spaces, built-up areas less than five (5) feet in height, and normally unoccupied concealed spaces that do not contain fuel-fired appliances, do not require sprinklers. In those areas containing fuel-fired appliances, a sprinkler shall be installed above the appliance.

2. Clothes closets, linen closets, and pantries not exceeding 24 square feet in area, with the smallest dimension not greater than 3 feet and having wall and ceiling surfaces of gypsum board.

3. Detached garages, carports with no habitable space above, open attached porches, balconies or stairs, and similar areas.

H. Section R309.3.5.2 of the 2025 California Residential Code is hereby amended to read as follows:

R309.3.5.2 Required Capacity. The water supply shall have the capacity to provide the required design flow rate for sprinklers for a period of time as follows:

1. The water supply shall have the capacity to provide the required design flow rate for sprinklers for a minimum of 10 minutes regardless of the square footage or number of stories.

I. Section 1512.3.1 of the 2025 California Building Code is amended and Section R908.4.1 of the 2025 California Residential Code is amended to read as follows:

Roof covering over wood shingles and shakes. Re-roofing over existing wood shingle or wood shake roofing is not permitted.

Section 4. Section 15.34 of the City of Big Bear Lake Municipal Code is hereby amended to read as follows:

15.34 – ROOF SNOW LOAD REQUIREMENTS

15.34.010 Applicability of Provisions
The provisions of this chapter are minimal requirements and apply to all construction, erection, enlargement, alteration, repair, moving, conversions, change of occupancy (use) and maintenance of building(s) and/or structure(s) within the city.

15.34.020 Design Requirements.

The design values listed below shall apply in the City of Big Bear Lake:

1. Ground Snow Load: Per the ASCE Hazard tool on the internet at https://ascehazardtool.org/

2. Wind Design Speed: 85 mph;

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Ordinance No. 2025-XXX

3. Wind Design Topographic Effects: No;

4. Seismic Design Category: E;

5. Subject to Weathering From Weathering: Negligible;
6 Subject to Weathering From Frost Line Depth: 18 inches;

7. Subject to Weathering From Termites: Yes;

8. Winter Design Temperature (Zone): 16;

9. Ice Barrier Underlayment Required: Yes;

10. Flood Hazards: FIRMs Numbers 06071C8005 H, 06071C8007 H, 06071C8010 H, 06071C7290 H, 06071C7295 H and 06071C8026 H;

11. Air Freezing Index: 500;

12. Mean Annual Temperature: 48 degrees Fahrenheit.

13. Maximum Rainfall Rate: 2.5 inches per hour (60-minute duration, 100 year return) Section 5. Section 15.40 of the City of Big Bear Lake Municipal Code is hereby amended to read as follows:

15.40 – CALIFORNIA FIRE CODE AND CALIFORNIA WILDLAND-URBAN INTERFACE CODE

15.40.010 Amendments to the Fire Code and Wildland-Urban Interface Code A. Chapter 1, of the 2025 California Fire Code is hereby amended to read as follows:
(1) Chapter 1
Section 101.1 is amended to read:
101.1 Title. These regulations and adopted standards and interpretations, as approved by the fire code official and Big Bear Fire Authority, shall be known as the "Fire Code of the Big Bear Fire Authority," hereinafter referred to as, "Big Bear Fire Authority Fire Code," or "this code."
Section 103.2 is deleted.

Section 104.10 is amended to read:
104.10 Fire Investigations. The Big Bear Fire Authority ("fire department" or "department") shall have the authority to investigate the cause, origin, and circumstances of any fire, explosion, release of hazardous materials or other hazardous condition. The fire chief or fire code official shall be responsible to pursue any investigation to its conclusion.

Information that could be related to trade secrets or processes shall not be made part of the public record except as directed by a court of law.

Section 104.11.4 is added to read:
104.11.4 Authority as Peace Officers. The Fire Chief is authorized to designate a member, or members, of the department as peace officers pursuant to California Penal Code Sections

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830.37(a)-(b) and 836.5(a). The Fire Chief, Fire Marshal and those members designated as investigators by the Fire Chief, shall have the full powers of a peace officer and shall be authorized to conduct investigative detentions, issue criminal citations, and make arrests pursuant to California Penal Code Section 836 for any violation of this code or any referenced or state law, obtain and execute warrants and to seize and take charge of all physical evidence relating to the fire cause or other crime or circumstance being investigated.

Section 104.12 is added to read:
104.12 Cost Recovery. Fire suppression, investigation, plan review, administrative costs, emergency abatement, and rescue or emergency medical costs are recoverable in accordance with Health and Safety Code Sections 13009 and 13009.1 and by Authority resolution.

Section 104.13 is added to read:
104.13 Expenses for Securing an Emergency. Any person who negligently or intentionally, or in violation of law, causes an emergency response, including, but not limited to, a traffic accident or spill of toxic or flammable or combustible liquids or chemicals, is liable for the costs of securing such emergency, including those costs set out in Health and Safety Code Section 13009 et seq. and Government Code Section 53150 et seq. Any expense incurred by the fire department for securing such an emergency situation shall constitute a debt of such person and shall be collectible by the Authority in the same manner as in the case of an obligation under contract, express or implied.

Section 105.5.5 is amended to read:
105.5.5 Carnivals, Fairs, Block Parties, and Other Outdoor Assemblage. An operational permit is required to conduct a carnival, fair, block party, race, concert, parade or other similar outdoor assemblage whether, public or private, when in the opinion of the fire code official, a permit and specific conditions are required due to the nature or location of the activity.

Section 105.5.36 is amended to read:
105.5.36 Open Burning. An operational permit 1s required for the kindling or maintaining of an open fire on any public street, alley, road, or other public or private ground.

Instructions and stipulations of the permit shall be adhered to.

Delete Exception: Recreational fires.

Section 105.5.40 is amended to read:
105.5.40 Outdoor assembly event. An operational permit is required to conduct an outdoor assembly, temporary use or other special event where planned attendance exceeds 300 persons per day.

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105.5.54 is amended to read:
105.5.54 Wood products. An operational permit is required for the operation of a firewood processing facility and for the storage of wood chips, hogged material or plywood in excess of 200 cubic feet (6 m3).
105.5.60 is added to read:
105.5.60 Christmas tree sales. An operational permit is required for the operation of a Christmas tree lot, stand or other site selling Christmas trees.

Section 112.1 is amended to read:
112.1 Hearing Officer and Appeals Board Established. In order to hear and decide appeals of orders, decisions, or determinations made by the fire code official relative to the application and interpretation of this code, the Authority may contract with or otherwise designate a hearing officer to consider appeals from an order, decision or determination by the fire code official. Certain appeals involving enforcement by the County may also be heard by the County Fire Protection District Fire Chief/Fire Warden, the Fire Chiefs/Fire Warden's designee, or other hearing officer so designated by the County and/or the County Fire Protection District in accordance with their appeal procedures, including any subsequent review or appeals. In order to. hear and review a hearing officer's decision (except those involving enforcement by the County), a committee of the Big Bear Fire Authority Board of Directors shall serve as an Appeals Board. The Appeals Board shall be comprised of the Chairman of the Authority Board of Directors and four other members of the Board of Directors appointed by the Chairman. The hearing officer(s) and Appeals Board may adopt additional rules of procedure for conducting their business.

Section 112.2 is amended to read:
112.2 Limitations on Authority. An application for appeal shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not fully apply or an equivalent or better form of construction is proposed. The hearing officer and Appeals Board shall not have authority to waive requirements of this code or interpret the administration of this code.

Section 112.4 is amended to read:
112.4 Administration. The fire code official shall take immediate action in accordance with the decision of the hearing officer once such decision is final, or of a final decision of the Appeals Board.

Sections 112.5 to 112.9 are added to read:
112.5 Requests for Appeal to a Hearing Officer. Any person desiring to appeal an order, decision, or determination of the fire code official relative to the application and interpretation of this code, may file a request with the Secretary of the Board of Directors

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or other person identified in the order, decision, or determination for a hearing before a hearing officer within 15 days after the date such order, decision, or determination is rendered or enforcement began. An appeal request shall be in writing, shall state the specific reasons for the appeal and the grounds asserted for relief, and shall include with the request the hearing fee as further described below. The enforcement to be reviewed is suspended until the determination of the hearing, unless a hazardous condition exists. The failure to file an appeal within the time or in the manner prescribed in this section, or to include the hearing fee, waives the right to appeal.
112.6 Hearing Procedures - Hearing Officer. Upon receipt of a request for a hearing before a hearing officer, the Secretary of the Board of Directors or other person identified in the order, decision, or determination shall refer the matter to the hearing officer, which shall hold a hearing not less than 10 days nor more than 30 days after the date of the filing of the request for hearing. The hearing officer shall give written notice of the time and place of the hearing to the appellant and the fire code official involved at least 10 days prior to the hearing. Witnesses may be sworn and evidence produced, and parties may be represented by counsel. The hearing officer shall keep a record of the proceedings of each hearing and shall issue written findings and a decision within 15 days after the conclusion of the hearing. All such decisions shall be mailed to the parties by first class mail, postage prepaid, at such addresses as they have provided. The hearing officer's decision is final 15 days after service of the hearing officer's decision on the appellant, unless Appeals Board review is timely requested either by the fire code official or appellant. 112.7 Requests for Review by Appeals Board. To request Appeals Board review of a hearing officer's decision, the appellant or fire code official may file a request with the Secretary of the Board of Directors for a hearing before the Appeals Board within 15 days after the date of service of the hearing officer's decision. A request for review shall be in writing, shall state in detail the reasons for review and the error(s) alleged in the hearing officer's decision, and shall include with the request the hearing fee as further described below. The enforcement to be reviewed is suspended until the determination of the hearing, unless a hazardous condition exists. The failure to file a request for review within the time or in the manner prescribed in this section, or to include the hearing fee, waives the right to seek review by the Appeals Board.
112.8 Hearing Procedures - Appeals Board. Upon receipt of a request for a hearing before the Appeals Board, the Secretary of the Board of Directors shall refer the matter to the Appeals Board, which shall hold a hearing not less than 10 days nor more than 45 days after the date of the filing of the request for review. The Appeals Board shall give written notice of the time and place of the hearing to the appellant and the fire code official involved at least 10 days prior to the hearing. The parties may be represented by counsel and witnesses may be sworn and evidence produced; provided, however, that the Appeals Board shall be authorized to deny the introduction of supplementary evidence and decide the matter after oral argument, to admit supplementary evidence with respect to challenges of particular findings, or reject the hearing officer's findings and conclusions and conduct a de novo hearing. The Appeals Board shall keep a record of the proceedings of the hearing and shall issue written findings and a decision within 15 days after the conclusion of the hearing. All such decisions shall be mailed to the parties by first class mail, postage prepaid,

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at such addresses as they have provided. The Appeals Board's decision is final 15 days after service the decision on the appellant.
112.9 Fees and Costs. A request for a hearing before either a hearing officer or the Appeals Board shall require the Secretary's receipt of payment of a hearing fee, which may be determined and set by the fire department to cover the cost of preparing the record for the appeal and for any other costs or expenses of conducting the hearing. Unless otherwise specified by resolution, the appeal fee is $250. After all appeals have been exhausted, the fire department will refund any portion of the appeal fee(s) which are not used. A summary of the costs will be compiled and sent to the appellant and paid within thirty (30) days of exhaustion of all appeals.

Section 113.4 is amended to read:
113.4 Violation penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements of this code or shall fail to comply with any of the requirements thereof or shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the fire code official, or of a permit or certificate used under the provisions of this code, shall be guilty of a misdemeanor, punishable by a fine of not more than $1,000 dollars and/or by imprisonment not exceeding 6 months, or both such fine and imprisonment. Each day that a violation continues after due notice has been served shall be deemed a separate offense. (H&S Code Section 13145 and 17995).

Section 113.4.l is amended to read:
113.4.1 Abatement of violation. In addition to the imposition of penalties herein described, the fire code official is authorized to institute appropriate action to prevent unlawful construction or to restrain, correct or abate a violation or to prevent illegal occupancy of a structure or premises; or to stop an illegal act, conduct of business or occupancy of a structure on or about any premises. In the event that a hazardous condition exists, as determined by the fire code official and in accordance with this chapter, the fire code official may give notice to the owner of the property upon which a hazardous condition exists to abate such condition. In the event that abatement is not performed within the time frames granted by such notices or other written documentation, and or is deemed an immediate threat to public safety, the fire code official may cause abatement to be done in accordance with public nuisance abatement procedures and make the expense of such abatement a lien upon the property at which such condition exists.

B. Chapter 2 of the 2025 California Fire Code is hereby amended to read as follows:
(1) Chapter 2
Section 202 is amended by adding the following definitions:

All Weather Driving Surface.

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Unless otherwise defined within other Codes, Rules, Standards or Regulations, the following are considered to be All Weather Driving Surfaces:

A. Three-inch (3") Type II AC. pavement on four inch (4") crushed aggregate base.

B. Six-inch (6") Type II AC. pavement on native soil.

C. Six-inch (6") Portland cement concrete pavement on native soil.

D. Any other surface as determined by the fire code official to meet the intent of this Code.

Barbecue Grill (also known as a barbeque or BBQ).

A portable or fixed device, constructed of steel, concrete, clay, or other non-combustible material, for the primary purpose of cooking food over a liquefied petroleum, natural gas, or charcoal-fueled fire.

Barbecue Pit.

A trench or depression in the ground in which wood or other clean solid fuel is burned to produce a bed of hot coals for the sole purpose of cooking. A barbecue pit having a fuel area greater than 3 feet in width or 2 feet in height shall be considered a bonfire.

Open Fires.

Any outdoor fire, recreational fires and bonfires, portable outdoor fireplaces, barbecues and barbecue pits, wherein products of combustion are emitted directly into the ambient air without passing through a stack or chimney from an enclosed chamber.

C. Chapter 3 Chapter 2 of the 2025 California Fire Code is hereby amended to read as follows:
(1) Chapter 3
Section 305.3 is amended to read:
305.3 Open-flame Warning Devices. Open-flame warning devices shall not be used along an excavation, road or any other place where the dislodgment of such device may permit the device to roll, fall or slide onto any area or land containing combustible materials.

EXCEPTION: This section shall not apply to public safety personnel acting in the performance of their duties.

Section 305.6 is added to read:
305.6 Spark arrestors. Each chimney used in conjunction with a fireplace, portable outdoor fireplace, or other heating appliance in which solid fuel is burned, shall be maintained with an approved spark arrester. The spark arrestor shall have heat and corrosion resistance equivalent to 12-gauge wire, 19-gauge galvanized wire or 24-gauge stainless steel.

Openings shall not permit the passage of spheres having a diameter larger than one-half inch (13 mm) maximum and shall not block the passage of spheres having a diameter of less than three-eighths inch (10 mm). The screen shall be mounted in or over all outside flue openings in a vertical or near vertical position, adequately supported to prevent movement and shall be visible from the ground. All spark arrestors shall be accessible and removable for cleaning.

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Section 307.1 is amended to read:
307.1 General. A person shall not kindle, or maintain any fire, or allow any fire to be kindled or maintained on their property unless in accordance with this Code.

Section 307.2 is amended to read:
307.2 Permit Required. When required pursuant to Section 105.6.32, a permit shall be obtained prior to kindling any open fire.

EXCEPTION: Barbecues, portable outdoor fireplaces or fire rings using propane, natural gas or charcoal briquettes.

Section 307.3 is amended to read:
307.3 Extinguishment Authority. The fire code official is authorized to order or cause the extinguishment of any fire that creates or adds to a hazardous condition, creates smoke emissions offensive to occupants of surrounding properties, is conducted without a permit when such a permit is required, or is conducted outside of the parameters set forth in this section or a permit, when required.

Sections 307.4 through 307.5 are deleted. Section 315.8 is added to read:
315.8 Outside Storage of Firewood. Firewood and combustible material stored and for consumption on residential properties, shall be neatly stacked free from accumulations of pine needles and other debris. Firewood that is used for private consumption is limited to five (5) cords. Firewood stored against a structure shall be stored in a weather resistant structure and or covered in a fire resistant fabric.

D. Chapter 4 Chapter 2 of the 2025 California Fire Code is hereby amended to read as follows:
(1) Chapter 4
Section 403.11.1 is amended to read:
403.11.1 Fire Watch Personnel. When, in the opinion of the fire code official, it is essential for public safety in a place of assembly or any other place where people congregate, because of the number of persons, or the nature of the performance, exhibition, display, contest or activity, the fire code official may require, at the expense of the owner, agent or lessee, one or more fire department personnel to perform fire watch duties, as required and to remain on duty during the times such places are open to the public or when such activity is being conducted.

EXCEPTION: The fire code official may require the owner, agent or lessee to provide one or more fire watch personnel.

E. Chapter 5 of the 2025 California Fire Code is hereby amended to read as follows:

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(1) Chapter 5
Section 503.2.1 is amended to read:
503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 24 feet (7315.2 mm), exclusive of shoulders, except for approved security gates in accordance with Section 503.6, and an unobstructed vertical clearance of not less than 14 feet 6 inches (4450.08 mm).

EXCEPTIONS:

1. Driveways of one- and two-unit family dwellings shall be a minimum of 12 feet in width.

2. Driveways of one- and two-unit family dwellings exceeding 150 feet in length shall be a minimum of 14 feet in width.

3. Required access road dimensions may be modified when, due to location on property, topography, waterways, nonnegotiable grades or other similar conditions, the fire code official determines that the conditions cannot be met.

Section 503.2.3 is amended to read:
503.2.3 Surface. Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be surfaced so as to provide all weather driving capabilities. Where road grades do not exceed eight percent (8%), and where serving only one or two- unit family dwellings or accessory Group U occupancies, the fire code official may approve roads constructed with approved native materials or gravel compacted to eighty five percent (85%) compaction.

Section 503.4 is amended to read:
503.4 Obstruction of Fire Apparatus Access Roads. Fire apparatus access roads shall not be obstructed in any manner, including the parking of vehicles. The minimum widths and clearances established in Section 503.2.1 shall be maintained at all times. Any condition that serves as an impediment to fire access, or any vehicle or other obstruction to fire access may be removed at the order of the fire code official, with the expense of such removal to be paid by the owner of the roadway, or of said vehicle or obstruction.

Section 507.1 is amended to read:
507.1 Required Water Supply. An approved water supply capable of supplying the required fire flow for fire protection shall be provided to premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction.

EXCEPTION: For single one- and two-unit family dwellings and detached garages, not part of a parcel map, tentative tract or other similar planned development, an approved automatic residential fire sprinkler system or an approved self-contained residential automatic sprinkler system may be considered as an adequate water supply with no additional on-site water source required.

Section 507.3 is amended to read:

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507.3 Fire Flow. Fire flow requirements for buildings or portions of buildings and facilities shall be determined by an approved method or Appendix B.

EXCEPTION:

1. For single one- and two-unit family dwellings and detached garages, not part of a parcel map, tentative tract or other similar planned development, the installation of an approved automatic residential fire sprinkler system or an approved self-contained residential automatic sprinkler system may be considered an approved fire flow.

2. No water supply or fire sprinkler system is required for detached Group U occupancies not used for industrial or commercial properties when structures are located 50 feet or farther from the property lines and any dwelling.

Section 507.3.1 is added to read:
507.3.1 Inadequate Fire Flow. In areas which are unable to be provided with required fire flow, buildings shall be provided with an approved NFPA sprinkler system. On-site water storage requirements for occupancies other than Group R, Division 3 may be reduced to a 30-minute minimum sprinkler demand.

F. Chapter 9 of the 2025 California Fire Code is hereby amended to read as follows:
(1) Chapter 9
Section 903.2.11.7 is added to read:
903.2.11.7 Building Fire Area 5,000 Square Feet or More in Size. An approved automatic fire sprinkler system shall be provided throughout in all newly constructed buildings and structures of any occupancy group when the gross fire area, as defined in the California Building Code, is equal to or exceeds 5,000 square feet.

1. EXCEPTIONS: Detached Group U occupancies accessory to a one- or two-family dwelling that are not used for commercial or industrial purposes.

Section 903.2.11.8 is added to read:
903.2.11.8 Additions to Existing Buildings. When an addition to an existing residential structure results in a structure greater than 5,000 square feet and the addition is 50% or more of the original square footage, the entire structure shall be provided with an automatic sprinkler system.

Section 903.7 is added to read:
903.7 Freeze Protection. All sprinkler systems shall be suitably freeze-protected for climatic conditions as prescribed by the fire code official.

EXCEPTION: New or used mobile homes or manufactured homes that are used or intended for use as a dwelling, and new or used multifamily manufactured homes with two dwelling units, are exempt pursuant to State law. (H&S Code§ 18015; 25 CCR§ 4300.)

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G. Chapter 56 of the 2025 California Fire Code is hereby amended to read as follows:
(1) Chapter 56
Section 5601.1.3 is amended to read:
5601.1.3 Fireworks. The possession, manufacture, storage, sale, and use of fireworks is prohibited.

Delete Exceptions: 1 – 4
Exception: A permit may be issued by the fire code official in accordance with Section 5608 for the use of fireworks or pyrotechnics for public fireworks display or special effects in motion picture, television, theatrical productions.

Section 5601.1.3.1 is added to read:
5601.1.3.1 Seizure. The fire code official is authorized to remove or cause to be removed or disposed of in an approved manner, at the expense of the owner, explosives, explosive materials or fireworks offered or exposed for sale, stored, possessed or used in violation of this chapter.

H. Chapter 57 of the 2025 California Fire Code is hereby amended to read as follows:
(1) Chapter 57
Section 5704.4.9 is added to read:
5704.4.9 Tank Storage Prohibited. Pursuant to this Section 5704, the storage of flammable and combustible liquids in outside aboveground unprotected tanks and below grade vaulted tanks shall be prohibited in areas where the fire code official determines that the installation of flammable and combustible aboveground storage tanks or below grade vaulted tanks will create a hazard to occupants and property owners in the area.

I. Chapter 80 of the 2025 California Fire Code is hereby amended to read as follows:
(1) Chapter 80
NFPA 13D is amended as follows:

Section 6.2.2 is amended to add subsection ill to read as follows:

6.2.2(2) Where stored water is used as the sole source of supply for the sprinkler system, the minimum quantity shall equal the water demand rate times 10 minutes.

J. Appendix B of the 2025 California Fire Code is hereby amended to read as follows:

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(1) Appendix B
Section B105.2 of Appendix B is amended to read:

B105.2 Buildings Other than One- and Two-Unit Family Dwellings. The minimum fire flow and flow duration for buildings other than one- and two-unit family dwellings shall be as specified in Table B105.1.

EXCEPTION: A reduction in required fire flow of up to 50 percent, as approved, is allowed when the building is provided with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1 or 903.3.1.2. A reduction in required fire flow of up to 75 percent is allowed for isolated buildings of Group U occupancy, agricultural uses, or other low hazard uses when approved by the fire code official. The resulting fire flow shall not be less than 1,500 gallons per minute (5678 L/min) for the prescribed duration as specified in Table B105.1.

K. Appendix C of the 2025 California Fire Code is hereby amended to read as follows:
(1) Appendix C
Section C103.4 is added to read:

Cl03.4 Fire Hydrants Available. The number of fire hydrants available to a complex or subdivision shall not be less than that determined by spacing requirements specified in this Appendix C when applied to fire apparatus access roads and perimeter public streets from which fire operations could be conducted.

Section C103.1 is amended to read:

C103.l Maximum Spacing. The average spacing between fire hydrants shall not exceed 300 feet (91m) in industrial, commercial, and multifamily development, and 600 feet (183m) in all single-family developments. Spacing of fire hydrants along public streets shall also be guided by other County or Authority public works standards.

EXCEPTION: The fire code official is authorized to accept a deficiency of up to ten (10) percent where existing fire hydrants provide all or a portion of the required fire hydrant fire flow.

Table C102.1 is deleted.

L. The 2025 California Wildland-Urban Interface Code is hereby amended to read as follows:
(1) Chapter 4
Section 401.4 is added to read:
401.4 Additional Requirements. Dependent upon specific site conditions (e.g., building separation, property line setbacks, fire flow, road conditions, slope, vegetation, etc.) or a combination of conditions, the Authority may require structures to meet more stringent

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construction standards (e.g, exterior walls to be constructed to the modified or full one-hour construction standards, etc.) as additional mitigation to the fire threat. (1) Chapter 6
Section 604.1 is amended to read:
604.1 General. Hazardous vegetation and fuels shall be managed, at all times, to reduce the severity of potential exterior wildfire exposure to buildings and to reduce the risk of fire spreading to buildings in accordance with Section 603.

Section 604.2.1 is added to read:
604.2.1 Application. Those areas protected by the Big Bear Fire Authority shall be classified as a Very High Fire Hazard Severity Zone.

Section 604.6.1 is added to read:
604.6.1 Requirements. It shall be the responsibility of every property owner, occupant, and person in control of any land interest to abate the accumulation of forest fuels around their property, through implementation of the following measures within twenty (20) feet of roads, streets, highways, driveways, and parking lots, and within (100) feet of all aspects of a structure or to the property line (whichever is less). a. Remove all dead, burnable fuels, including but not limited to all pine needles, leaves, pine cones, and branches on roofs, on and under decking, noxious weeds or vegetation, dry grass, logs, dead-dying trees, identified hazard trees, dead branches, limbs in trees and shrubs, grass four inches and higher, pine needles on the ground down to a two-inch depth, and all combustible rubbish, debris, or noxious material that constitutes a fire, health, or safety hazard, or which may endanger or injure neighboring property, or the health, safety, or well-being of persons or property.
b. Thin dense groups of trees (less than six inches in diameter) to six to eight-foot spacing, measured trunk to trunk. Removal of any live tree with a diameter of more than six inches measured at four and one-half feet above the ground requires approval by the city.
c. In areas with a continuous canopy, any tree taller than forty-five (45) feet shall have its branches pruned back to the trunk if the limbs and branches have any portion lower than twelve (12) to fifteen (15) feet from the ground. A tree shorter than forty-five (45) feet shall be pruned to remove any live or dead limbs and branches up (6) feet or no more than 25% of total height. For non-continuous canopy areas, tree branches shall be pruned to remove limbs located less than 6 feet above the ground surface.

Exception: Deciduous trees. Specimen and individual standing trees could/shall be prescribed specific abatement requirements.
d. All native brush, shrubs and other highly flammable vegetation shall be installed and

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maintained in a manner that minimizes fire risk, including, without limitation, by removing dead branches and twigs at all heights, pruning the lower 25% foliage of branches, and selectively pruning to reduce the density of the plant. e. Native brush or other highly flammable vegetation shall be installed and maintained with horizontal spacing such that the space between two shrubs (horizontally) shall be a minimum of two times the height of the tallest shrub. Individual shrubs or groups of shrubs clumped together shall be modified so that their diameter does not exceed fifteen (15) feet. Groups of shrubs clumped together with a diameter of fifteen (15) feet or less shall be treated as a single plant.
f. Any limbs, branches that have any portions less than ten (10) feet from chimney opening shall be completely removed. Limbs and branches located within ten (10) feet vertical and horizontal distance from the roof line or overhang a structure shall be abated. Any tree limbs and branches identified as a fire hazard within 5 feet of a structure shall be abated.
g. All litter generated from clearing and trimming shall be properly disposed of within ten (10) days, except that any logs infested with bark beetles or GSOB shall be treated prior to removal as recommended by the California Department of Forestry or a qualified tree expert.
h. Firewood and combustible material stored and for consumption on residential property shall be neatly stacked free from accumulations of pine needles and other debris. Firewood that is used for private consumption is limited to five (5) cords.

Firewood shall be stored in a weather resistant structure and or covered in a fire resistant fabric at all times. Firewood should be stacked away from the drip line of trees. i. All pine needles and leaves shall be removed from within five (5) feet of a structure.

Exception: Greater than 5 feet from a structure, up to two (2) inches of duff layer (dark layer of decomposing needles and leaves) may remain to prevent soil erosion and promote soil health.

Sections 604.6.2 is added to read:
604.6.2 Native Brush, Shrubs and Other Highly Flammable Vegetation and Outdoor Storage and Uses.
604.6.2.1 Requirements for Shrubs on Properties. Native brush or other highly flammable vegetation shall not be planted or maintained within fifteen (15) feet of any building or structure, including, without limitation, any deck or patio and within twenty (20) feet of roads, streets, highways, driveways, and parking lots. All owners of any real property shall be required to fully comply w1th this provision by abating the offending native brush and shrub, which shall be considered a nuisance.
a. All native brush, shrubs and other highly flammable vegetation shall be installed and maintained in a manner that minimizes fire risk, including, without limitation, by

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Ordinance No. 2025-XXX
removing dead branches and twigs at all heights, pruning the lower 25% of branches, and selectively pruning to reduce the density of the plant. b. Native brush or other highly flammable vegetation shall be installed and maintained with horizontal spacing such that the space between two shrubs (horizontally) shall be a minimum of two times the height of the tallest shrub. Individual shrubs or groups of shrubs clumped together shall be modified so that their diameter does not exceed fifteen (15) feet. Groups of shrubs clumped together with a diameter of fifteen (15) feet or less shall be treated as a single plant.
c. Subsections B, C, and D of this Section shall not apply to an isolated shrub or shrubs that have been heavily modified by thinning and pruning up, nor to activities within the boundaries of a plant conservation easement area that do not, in the opinion of the fire chief, or his or her designee, constitute a fire hazard. In deciding whether such shrub or shrubs constitute a fire hazard, the fire chief, or his or her designee, shall consider: (i) the proximity of the shrub(s) to other buildings or structures; (ii) the types of shrub(s) involved; (iii) the potential threat of the shrub(s) to the public health, welfare and safety; and (iv) any other factors that the fire chief, or his or her designee, deem relevant when considering the public health, safety and welfare, including, without limitation, whether such shrub(s) is endangered, rare or threatened.
d. Cut and/or thinned vegetation shall be disposed of no later than ten (10) days after cutting.
604.6.2.2 Definitions/ Administration and Enforcement.
a. For the purposes of this Section, these following terms shall be defined as follows:

1. Modify or abate shall mean any action that physically affects a plant, ranging from pruning or thinning to complete removal (other than the removal of the root ball);

2. Native brush shall be defined as Manzanita (arctostaphylos patula), Service Berry, Mountain Whitethorn, Sage and Mountain Mahogany (cercocarpus ledifolius) (brush form) (commonly known in Big Bear Valley as Ironwood), as well as such other species as the fire chief, or his or her designee, may, from time to time, determine constitutes a fire hazard. In making such a determination, the fire chief shall consider, without limitation, the following: (i) the type of native brush and/or shrub species the fire chief, or his or her designee, is considering adding to the definition of "native brush" and whether such species is threatened or endangered; (ii) the fire, health or safety hazard of such native brush and/or shrub species to the territory of the Authority and the surrounding community; (iii) the ability of the native brush and/or shrub species to damage neighboring . property; (iv) the ability of the native brush and/or shrub species to adversely impact the health, safety or welfare of persons and/or property; and (v) any other factors that the fire chief, or his or her

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Ordinance No. 2025-XXX
designee, deem relevant when considering the public health, safety and welfare;

3. Highly Flammable Vegetation shall be defined as any ornamental shrub, tree or plant, other than native brush, which is known to exhibit high flammability due to its high oil or resin content and/or is prone to the production of large amounts of dead leaves or other foliage within or under the plant. Examples of highly flammable vegetation include, but are not limited to, ornamental juniper species, ornamental cypress species, Spanish Broom, Scotch Broom and rosemary;

4. "Owner" means any person, firm, corporation or entity, including without limitation, any homeowner's association that has any legal or equitable interest in real property, as shown on public records. In the event real property is leased or rented, the lessee or tenant shall be responsible for all obligations imposed on any owner under this chapter;

5. "Shrubs" means a woody plant smaller than a tree, usually having multiple permanent stems branching from or near the ground. Shrubs include, without limitation, native brush;

6. "Vacant lot(s)" means a parcel(s) of property currently undeveloped or unimproved by any building or structure.
b. The fire chief, or designee, shall enforce the provisions of this chapter with respect to any and all properties as he or she deems necessary for the public health, safety and welfare. In making such a determination, the fire chief, or his or her designee, shall consider: (i) the proximity of the brush and/or shrubs to other buildings or structures; (ii) the types of brush and/or shrubs involved; (iii) the potential threat of the brush and/or shrubs to the public health, welfare and safety; (iv) the determination of any other public agencies as to the fire danger of the area; and (v) any other factors that the fire chief, or his or her designee, deem relevant when considering the public health, safety and welfare.

Any public official or person designated to administer or enforce this chapter shall be authorized to enter upon private property in order to conduct an inspection, post notices, perform abatement/modification, or any other action necessary or convenient to the administration and enforcement of this chapter. In the event a judicial warrant is required, such person or designee shall obtain a warrant pursuant to the California Code of Civil Procedure, Sections 1822.50 et seq.
604.6.2.3 Environmental Exemptions. The modification of brush or shrubs, as described in this Section, shall be exempt from the provisions of this chapter if any or all of the following would occur:
a. The activities would result in the taking of endangered, rare, or threatened plant or animal species. By way of example, and not by way of limitation, the following species of plant are, as of the date of the ordinance adopting this chapter, not threatened or endangered and are subject to the provisions of this chapter:

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Ordinance No. 2025-XXX

1. The arctostaphylos patula species of Manzanita;

2. The cercocarpus ledifolius species of Mountain Mahogany (brush form) (commonly known in Big Bear Valley as Ironwood);

3. Sage species that occur in the Big Bear Valley.
b. The activities would result in significant erosion and sedimentation of surface waters.

The owner of each piece of real property shall, when performing modifications required by this chapter, keep soil disturbance to a minimum, especially on steep slopes. Erosion control techniques such as leaving root balls intact, minimizing use of motorized equipment, and covering exposed disturbed soil areas with mulch or similar materials shall be employed in order to help reduce soil erosion and plant re-growth. 604.6.2.4 Exceptions.
a. Nurseries and other similar agricultural and/or horticultural uses shall be exempt from this chapter, provided the fire chief, or his or her designee, shall have the discretion to enforce the provisions of this chapter with respect to such businesses as he or she deems necessary to promote the public health, safety and welfare as it relates to fire safety and/or the health of the forest. In using his or her discretion, the fire chief, or his or her designee, shall consider: (i) the health of the brush and/or shrubs involved; (ii) whether the brush and/or shrubs pose a risk to the public health, safety or welfare of the community; (iii) the type of brush and/or shrubs involved: (iv) the owner's maintenance activities involving the brush and/or shrubs; and (v) any other factors that the fire chief, or his or her designee, deem relevant when considering the public health, safety and welfare, including, without limitation, whether such shrub(s) is endangered, rare or threatened.
b. Up to two inches of dead pine needles, leaves and other soils amendments for soil replenishment and forest safety may be permitted, when in the opinion of the fire chief, or his or her designee, they do not constitute a fire hazard. In deciding whether they present a fire hazard, the fire chief, or his or her designee, shall consider:
c. The proximity of the pine needles and leaves to buildings or structures; d. The height of the lower branches of shrubbery from the ground; e. The condition of the shrubbery, (e.g., free from dead and dying limbs and leaves); f. The sectioning of the shrubbery; and
g. Any other factors that the fire chief, or his or her designee, deem relevant when considering the public health, safety and welfare.
604.6.2.5 Protection of Sensitive Biological Resources. a. Should any owner receive a NOTICE TO ABATE form that mandates the modification of native brush or shrubs other than the following shrub species: Juniper, Spanish Broom or native brush species: Manzanita, Service Berry, Mountain Whitethorn, Sage, or Mountain Mahogany and the property falls within the potential sensitive shrub resource area (as set forth in the Authority's official records, and which may be amended from time to time), a sensitive plant survey will be required for the property prior to any abatement activities. If it is unclear whether a particular property

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Ordinance No. 2025-XXX
falls within the potential sensitive shrub resource area or whether or not sensitive plant surveys are required, the owner must contact the Authority or the City of Big Bear Lake Planning Department. The City's Planning Department or Authority shall provide requesting owners with a list of qualified surveyors, which list may be updated or revised at the discretion of the City or Authority. Ideally, sensitive plant surveys should be conducted between June and August to encompass the blooming periods of those sensitive plants that are the most difficult to detect outside the blooming period; however, the sensitive plant survey can be conducted during other parts of the year (aside from periods when snowfall is covering the ground) if necessary. Upon completion of the survey, the surveyor shall advise the owner as to any known or potential sensitive plants that should be avoided during abatement activities. A form shall be completed at the end of the survey that will provide details as to the results of the survey. The surveyor shall provide a copy of the form to the owner and the Planning or Fire Departments. The owner shall not conduct any modification without prior written approval of the City or Authority. All surveys required by this subsection shall be conducted within a reasonable time as determined by the fire chief, or his or her designee.
b. If any native brush modification is required for more than twenty (20) shrubs and vegetation modification activities cannot be performed outside the nesting season (typical nesting season is March 15 through August 15), a nesting bird survey shall be performed less than one week prior to vegetation modification activities. Should the owner be required to conduct a nesting bird survey, he or she shall contact the Authority or the City of Big Bear Lake Planning Department for a list of qualified nesting bird surveyors, which list may be updated or revised at the discretion of the Fire Authority or the City. Upon completion of the survey, the surveyor shall advise the owner as to any shrub(s) containing nesting birds that should not be modified until the completion of the nesting cycle. A form shall be completed at the end of the survey that will provide details as to the results of the survey. The surveyor shall provide a copy of the form to the owner and the Planning and/or Fire Departments. The owner shall not conduct any modification without prior written approval of the City or Authority. All surveys required by this subsection shall be conducted within a reasonable time as determined by the fire chief, or his or her designee.
c. Any owner receiving a NOTICE TO ABATE form (for any number of shrubs) will also receive a pamphlet pertaining to providing protection for nesting birds. The pamphlet will describe the Migratory Bird Treaty Act, and suggest that if vegetation modification will occur during the nesting season (March 15 through August 15), owners need to check for the presence of active bird nests and avoid modification of any vegetation containing an active bird nest (or vegetation within twenty-five (25) feet of the active bird nest) until the young have fledged.
604.6.2.6 Hazardous Trees. The provisions of this chapter shall apply to any live or dead tree which constitutes a fire, health or safety hazard or which may endanger or injure neighboring property, or the health, safety or well-being of persons or property; and it shall be the duty of every owner, occupant and person in control of any land or interest therein to abate.
604.6.2.7 Outdoor Storage and Uses.

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a. The outdoor storage of any materials or equipment, including but not limited to; lumber, construction materials, inoperable vehicles, auto parts, household appliances, pipe, drums, machinery, furniture, or trash is prohibited when, in the opinion of the Fire Code Official, the materials or conditions would cause an impediment to firefighting or other emergency efforts.
b. No open storage shall be permitted in any required front or side yards adjacent to a street or highway in residential zones.

Section 6. All former ordinances or parts conflicting or inconsistent with the provisions of this ordinance or any other ordinances in conflict herewith are hereby repealed.

Section 7. If any provisions of this ordinance or application thereof to any person or circumstances are held invalid, this invalidity shall not affect other applications of this ordinance which can be given effect without the invalid provision or applications, and to this end, the provisions of this ordinance are declared to be severable. This ordinance shall be liberally construed to achieve the purposes of this ordinance and to preserve its validity.

Section 8. The City Council hereby finds and determines that adoption of this ordinance updates existing building and safety standards which are previously adopted in substantial form. Thus, the adoption of this ordinance is not considered a “project” subject to the California Environmental Quality Act (CEQA), pursuant to section 15378 of the State CEQA Guidelines.

Section 9. Effective Date. This ordinance shall become effective thirty (30) days following its adoption. The Codes and amendments to the Codes adopted hereunder shall take effect on January 12, 2026.

Section 10. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days following the passage of this Ordinance, the Ordinance, or summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be posted in at least three (3) public places in the City in lieu of publication unless publication is requested by the City Council or otherwise required by law.

PASSED, APPROVED AND ADOPTED this 10th day of December, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

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Ordinance No. 2025-XXX

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )ss

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE, CALIFORNIA, REPEALING SECTIONS 1, 2, 3, 6, AND 8 OF ORDINANCE 2022-508 AND AMENDING TITLE 15 OF THE BIG BEAR

LAKE MUNICIPAL CODE PERTAINING TO THE CONSTRUCTION
AND MAINTENANCE OF BUILDINGS BY ADOPTING THE 2025
CALIFORNIA BUILDING STANDARDS CODE AS FOUND IN TITLE 24

CALIFORNIA FIRE CODE AND APPENDICES B, BB, C, CC, D, H, I, & J, AND ERRATA, 2025 EDITION.
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of said Council on the 10th day of November, 2025, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
SUBJECT: Authorize an Amendment to the Big Bear Area Regional Wastewater Agency Payment and Collection Agreement

BACKGROUND & DISCUSSION
The Big Bear Area Regional Wastewater Agency (BBARWA) provides regional treatment of wastewater for the Big Bear Valley. BBARWA is a joint powers agency with membership comprised of the City of Big Bear Lake, the Big Bear City Community Services District, and the County of San Bernardino on behalf of County Service Area 53b and it was established in 1974.

BBARWA is funded through the payment of charges from the member agencies, which are collected via property tax fees, from the customers of each member agencies’ sewer collection system.

In June 2011, BBARWA and the member agencies adopted a new Payment and Collection Agreement which updated the payment schedule for total annual charges and standby charges.

Additionally, this agreement changed the fee structure to base the annual fees on both a fixed fee and a variable fee. The fixed fee is based upon the number of EDUs connected to the system by each agency and accounts for approximately 70% of the total fee. The variable fee is based upon the total flow into the BBARWA system and the proportional share that came from each agency and this accounts for approximately 30% of the total fee.

When adopted in 2011, the Payment and Collection Agreement (Agreement) was for a term of five (5) years, through June 30, 2016. In 2016, Amendment No. 1 to the Agreement was approved by all agencies to extend the term through 2021. Again, in 2021, Amendment No. 2 to the Agreement was approved extending the term through 2026. Neither amendments made any changes to the provisions or conditions of the Agreement other than extending the term of the Agreement.

Amendment No. 3 to the Agreement is presented for the City Council’s consideration. Amendment No. 3 was approved by the BBARWA Governing Board on September 24, 2025 and would extend the term of the Agreement through 2031. As with the previous agreements, no other changes to the provisions or conditions of the initial Agreement are proposed within this amendment.

Item 1.10

FISCAL IMPACT
There is no fiscal impacts associated with this item as this Amendment does not set the rates for BBARWA nor levy them upon the customers.

ENVIRONMENTAL CONSIDERATIONS
None requiring review under the California Environmental Quality Act.

CONSIDERATIONS OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority Goal No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community.”

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing Amendment No. 3 to the Payment and Collection Agreement for the Big Bear Area Regional Wastewater Agency.

ATTACHMENT

1. Resolution No. 2025-XX (including Exhibit A - Amendment No. 3 to the Payment and Collection Agreement)
RESOLUTION NO. 2025-XX
RESOLUTION AUTHORIZING AMENDMENT NO. 3 TO THE

PAYMENT AND COLLECTION AGREEMENT FOR THE

BIG BEAR AREA REGIONAL WASTEWATER AGENCY
WHEREAS, the Big Bear Area Regional Wastewater Agency (BBARWA) provides regional wastewater treatment for the Big Bear Valley; and,
WHEREAS, BBARWA is a joint powers agency with membership comprised of the City of Big Bear Lake, the Big Bear City Community Services District, and the County of San Bernardino on behalf of County Service Area 53b that was established in 1974; and, WHEREAS, BBARWA is funded through the payment of charges from member agencies, which are collected via property tax fees from the customers of each member agencies’ sewer collection systems; and,
WHEREAS, in June 2011, the member agencies adopted a new Payment and Collection Agreement which updated the payment schedule for total annual charges and standby charges as well as adjusting the fee structure for annual fees to include both a fixed fee and a variable fee; and,
WHEREAS, per the agreement, the fixed fee is based upon the number of EDUs connected to the system by each agency and accounts for approximately 70% of the rate and the variable fee is based upon the total flow into the BBARWA system and the proportional share that came from each agency accounting for approximately 30% of the rate; and, WHEREAS, the Payment and Collection Agreement was for a term of five (5) years, through June 30, 2016; and,
WHEREAS, Amendment No. 1 to the Payment and Collection Agreement was adopted by BBARWA and the member agencies in 2016 to extend the Agreement through 2021; and, WHEREAS, Amendment No. 2 to the Payment and Collection Agreement was adopted by BBARWA and the member agencies in 2021 to extend the Agreement through 2026; and, WHEREAS, Amendment No. 3 to the Payment and Collection Agreement is proposed to extend the Agreement through 2031; and,
WHEREAS, none of the amendments, including Amendment No. 3, make any changes to the provisions or conditions of the Agreement and serve only to extend the term of the Agreement; and,
WHEREAS, Amendment No. 3 was approved by the BBARWA Governing Board on September 24, 2025.

Item 1.10
Attachment 1
NOW, THEREFORE, BE IT RESOLVED BY that the City Council of the City of Big Bear Lake, California, that Amendment No. 3 to the Payment and Collection Agreement for the Big Bear Area Regional Wastewater Agency (Exhibit A) is hereby approved and the City Manager is authorized to execute the agreement.

PASSED, APPROVED AND ADOPTED this 12th day of November, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
19361.00004\20324729.4
1 AMENDMENT NO. 3

TO THE AGREEMENT BETWEEN THE BIG BEAR AREA

REGIONAL WASTEWATER AGENCY, CITY OF BIG

BEAR LAKE, BIG BEAR CITY COMMUNITY SERVICES
DISTRICT AND ZONE B OF COUNTY SERVICE AREA 53
(FAWNSKIN), PREVIOUSLY REFERRED TO AS
IMPROVEMENT ZONE “B” OF SAN BERNARDINO
COUNTY SERVICE AREA 53, REGARDING PAYMENT

AND COLLECTION OF TOTAL ANNUAL CHARGE AND

STANDBY CHARGES

1. PARTIES AND DATE:

1.1 Parties: This Amendment No. 3 (“Amendment No. 3”) to the Payment and Collection Agreement (“Agreement”) is entered into on this 25th day of September, 2025 by and between the Big Bear Area Regional Wastewater Agency (“BBARWA”), City of Big Bear Lake (“City”), Big Bear City Community Services District (“District”), and Zone “B” of County Service Area 53 (CSA 53B). City, District, and CSA 53B are referred to herein as “Collecting Agencies.” The Collecting Agencies and BBARWA are also sometimes referred to herein as the “Parties.”

1.2 Effective Date: This Agreement shall not become effective until the last date (“Effective Date”) on which it has been approved and executed by each and all of the Parties.

2. RECITALS

2.1 On or about August 23, 2011, the Collecting Agencies and BBARWA entered into the Agreement in order to provide a new payment schedule for the Total Annual Charge, Service Charge, Infiltration/Inflow Charge, and the Standby Charge, during the term of the Agreement.

2.2 This Amendment No. 3 is authorized pursuant to Sections 3.6 and 3.11 of the Agreement.

3. TERMS

3.1 Term: The first sentence of Section 3.1 of the Agreement is amended to extend the term of the Agreement until June 30, 2031. The balance of Section 3.1 (sentences 2 through 4) regarding the manner of termination of the Agreement shall remain in full force and effect.

3.2 Except as set forth herein, all provisions of the Agreement shall remain in full force and effect, and shall govern the actions of the Parties hereto and the amended provisions as set forth in this Amendment No. 3.

Item 1.10
Exhibit A
19361.00004\20324729.4
2 IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 3 on the date first herein written above.

BIG BEAR AREA REGIONAL CITY OF BIG BEAR LAKE

WASTEWATER AGENCY
By: By:

Chair of the Governing Board City Manager
Date:____________________________ Date: _______________________________

ATTEST ATTEST
By: By:

Secretary to the Governing Board City Clerk

APPROVED AS TO LEGAL FORM APPROVED AS TO LEGAL FORM
By: By:

General Counsel City Attorney

BIG BEAR CITY COMMUNITY SAN BERNARDINO COUNTY

SERVICES DISTRICT
By: By:

Chair of the Board of Directors Chair of the Board of Supervisors Date: ____________________________ Date: _______________________________

ATTEST ATTEST
By: By:

Secretary of the Governing Board County Clerk

APPROVED AS TO LEGAL FORM APPROVED AS TO LEGAL FORM
By: By:

General Counsel General Counsel

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, PE, PLS, Engineering Manager
Israel Gomez Rosales, Associate Engineer
SUBJECT: Authorize Notices of Completion for Fiscal Year 2025-26 Capital Improvement Projects

BACKGROUND & DISCUSSION
Work has been completed on three (3) Fiscal Year 2025-26 Capital Improvement Projects, including the 2025 Citywide Line Striping, CIPP Sewer Repairs, and Moonridge Road Sewer Repairs. The time is appropriate for the City Council to accept the work as complete and direct the filing of Notices of Completion.
2025 Citywide Line Striping Project
Contractor: CAT Tracking Inc.

Date of Completion: October 24, 2025
Approved Contact Amount: $186,900 (Includes $17,000 contingency) Total Project Expenditures: $140,935
Amount Under Project Budget: $ 45,965
CIPP Sewer Repairs Project
Contractor: Romans Construction
Date of Completion: October 17, 2025
Approved Contact Amount: $ 30,200
Total Project Expenditures: $ 30,200
Amount Under Project Budget: $ -
Moonridge Road Sewer Repairs Project
Contractor: Bear Valley Paving
Date of Completion: September 9, 2025
Approved Contact Amount: $147,180
Total Project Expenditures: $137,183
Amount Under Project Budget: $ 9,997
Item 1.11
Upon approval by the City Council, staff will proceed to record the Notices of Completion with the San Bernardino County Recorder’s Office. No sooner than thirty-five (35) days from the recording, staff will release all project retention funds assuming that no claims are made against the contractor related to these projects. Retention funds are 5% of the total project billing.

FISCAL IMPACT
The included projects were funded within the Fiscal Year 2025-26 Annual Budget and Five-Year Capital Improvement Program. The 2025 Citywide Line Striping Project was funded through the General Fund. The CIPP Sewer Repairs and the Moonridge Road Sewer Repairs were funded through the Sanitation Fund.

ENVIRONMENTAL CONSIDERATIONS
At the time of authorizing the bid solicitation, the City Council found these projects to be categorically exempt from the California Environmental Quality Act (CEQA).

CONSIDERATION OF STRATEGIC PRIORITIES
This recommended action aligns with Strategic Priority No. 1 to “support and invest in sustainable infrastructure projects and programs consistent with the needs of our community”.

RECOMMENDED ACTION
It is recommended that the City Council accept the work of CAT Tracking, Inc., Romans Construction, and Bear Valley Paving, as complete; and authorize staff to file Notices of Completion for the 2025 Citywide Line Striping Project, CIPP Sewer Repairs Project and Moonridge Road Sewer Repairs Project.

ATTACHMENTS

1. Agenda Report for Award of Contract for the 2025 Citywide Line Striping Project (April 9, 2025- without attachments)

2. Agenda Report for Award of Contract for the CIPP Sewer Repairs Project (September 10, 2025- without attachments)

3. Agenda Report for Award of Contract for the Moonridge Road Sewer Repairs Project (June 11, 2025 – without attachments)

4. Notices of Completion

MEETING
DATE: April 9, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Israel Gomez Rosales, Associate Civil Engineer
SUBJECT: Resolution Awarding a Construction Contract to CAT Tracking, Inc. for the 2025 Citywide Line Striping Project

BACKGROUND & DISCUSSION
The City of Big Bear Lake is responsible for the maintenance and operation of approximately 88 centerline miles of streets. The annual Capital Improvement Program (CIP) budget includes funding for street maintenance and repair activities, including street striping. The current Fiscal Year 2024-25 CIP budget, as well as the proposed Fiscal Year 2025-26 CIP budget, include sufficient funding to stripe City streets twice annually.

Street striping is a critical activity managed by the Public Works Department as a part of the annual street maintenance activities. As the winter weather and related activities degrade the street striping, it is critical that the lines and markings are updated regularly to ensure the safety of motorists.

As has been the recent practice of the City, staff has conducted a bid solicitation for striping work to be completed during both the Spring and Fall of 2025 under one contract. Performing this work twice per year will maintain visibility of roadway markings throughout the year, contributing to the safety of motorists and pedestrians. The scope of work for the Spring effort includes painting of all lane lines, crosswalks, and roadway legends throughout the City. The proposed scope of work for the Fall would be the retouching of the lane lines to ensure their maximum visibility going into the winter season.

On February 12, 2025, the City Council authorized staff to conduct a bid solicitation for this project in accordance with the City’s purchasing guidelines. On March 26, 2025, staff received, publicly opened, and read aloud 4 bids with the following results:

Bidder Location Total Bid Price
CAT Tracking Inc. Riverside, CA $169,900.20
Superior Pavement Markings Inc. Cypress, CA $199,857.05 WGJ Enterprises Inc. dba PCI Azusa, CA $253,422.69
Sterndahl Enterprises Inc. Sun Valley, CA $258,589.70
Staff has reviewed the bids received for completeness and accuracy and the contractors’ Item 1.11
Attachment 1
backgrounds for qualifications and experience. CAT Tracking Inc. is an experienced striping contractor with a demonstrated history of satisfactory completion of similar projects. The contractor has provided trade references of both public and private customers and CAT Tracking, Inc. has previously performed similar striping work for the City of Big Bear Lake.

The bid specifications for this project indicate the timing on which this work shall be completed as there are two phases to the project included within the proposed contract. For the Spring striping phase, it shall be completed by June 30, 2024. The fall striping shall be completed between September 11 and October 13. The exact schedule for the Spring phase of work will be better refined as the winter weather cycles out and accumulated snow is melted. The work will be further coordinated to commence once the necessary street sweeping activities have been completed to further ensure a proper application of the roadway paint.

FISCAL IMPACT
The base bid price received for this work is $169,900.20. Staff is requesting an additional contingency fund of $17,000.00 (approximately 10%) to address any unforeseen conditions or additional work that may arise during the completion of this project. The total contract award, including the base bid and contingency amounts, is $186,900.20. Sufficient funding for this project is available within the adopted Fiscal Year 2024-25 Capital Improvement Program (CIP) budget and is also considered within the proposed Fiscal Year 2025-26 CIP budget.

ENVIRONMENTAL CONSIDERATIONS
At the time that the City Council authorized the bid solicitation for this project, the project was found to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301.c Existing Facilities as maintenance of existing highways and streets.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with the City Council’s Strategic Priority No. 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to CAT Tracking Inc. for the 2025 Citywide Line Striping Project.

ATTACHMENTS

1. Resolution No. 2025-XX

MEETING
DATE: September 10 , 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, P.E., P.L.S., Engineering Manager
Israel Gomez, Associate Engineer
SUBJECT: Award a Construction Contract - CIPP Sewer Repairs Project

BACKGROUND & DISCUSSION
On August 8, 2024, the City Council awarded a construction contract to Sancon Technologies for the 2024 Sanitary Sewer Cured-In-Place Pipe Project. The project includes approximately 7,600 linear feet of sanitary sewer mains to be rehabilitated using the Cured-In-Place Pipe (CIPP) method. It is worth noting that upon the award of contract, the contractor’s scheduling did not allow the work to commence and be completed prior to the onset of the winter season. As such, the work was mutually deferred to the Spring of 2025.

As part of the preparation for this project, closed-circuit television (CCTV) inspection was performed on the existing sewer lines to verify conditions prior to performing the lining activities.

During the inspection phase, several defects were identified that prevent direct installation of the CIPP lining material. Specifically, five (5) locations of sewer main were found to contain conditions such as large offsets, pipe failures, or other obstructions that require excavation and repair construction prior to proceeding with the CIPP lining. This additional work was not included in Sancon’s scope of work and needs to be performed by a separate, qualified general engineering contractor.

On July 30, 2025, the City issued a Request for Proposals (RFP) seeking bids from local contractors to perform the necessary repairs. City staff provided proposers with detailed maps, elevations, pipe materials, depths, and descriptions of the necessary work in order for the contractors to provide the necessary pricing. Proposals were due on August 29, 2025, at 2:00 p.m.

The City received four (4) proposals, which are summarized below:

Contractor Location Proposed Price
Romans Construction Big Bear Lake, CA $ 30,200
Mile High Equipment, Inc. Big Bear Lake, CA $ 33,300
S. Porter, Inc. Big Bear Lake, CA $ 40,000
Bear Valley Paving Big Bear Lake, CA $124,000
After reviewing the proposals for completeness and accuracy, staff determined that Romans Construction submitted the lowest responsive and responsible proposal in the amount of $30,200.

Item 1.11
Attachment 2
Romans Construction has successfully completed similar excavation and utility repair projects in the region and has the staffing and experience necessary to complete the work.

Staff recommends awarding a construction contract to Romans Construction in the amount of $30,200. It is anticipated that construction will begin in late September 2025 and will be completed within approximately 15 working days. Upon completion of these repairs, Sancon Technologies will be able to proceed with their scope of work related to the 2024 Sanitary Sewer Cured-InPlace-Pipe Project.

FISCAL IMPACTS
The total contract award will not exceed $30,200. Funding for this project is available in the adopted Fiscal Year 2025–26 Capital Improvement Program.

ENVIRONMENTAL CONSIDERATIONS
This project involves repair of existing sewer infrastructure and is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301.b (Existing Facilities) as repair and maintenance of a publicly owned utility system.

CONSIDERATION OF STRATEGIC PRIORITIES
The proposed action aligns with the City Council's Strategic Priority Number 1 as it “supports and invests in sustainable infrastructure projects and programs”.

RECOMMENDATION ACTION
It is recommended that the City Council adopt a Resolution Awarding a Construction Contract to Romans Construction for the Cured-In-Place Pipe (CIPP) Sewer Repairs Project and Finding the Project Categorically Exempt from the California Environmental Quality Act.

ATTACHMENTS

1. Resolution No. 2025-XX

2. Notice of Exemption

MEETING
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Sean Sullivan, Assistant City Manager
Miguel Cabanas, P.E., P.L.S., Engineering Manager
Israel Gomez, Associate Engineer
SUBJECT: Approve a Construction Contract for Moonridge Road Sewer Repairs

BACKGROUND & DISCUSSION
The Public Works Department, Engineering Division has been working to design and develop construction plans associated with the forthcoming Capital Improvement Program (CIP). Included in the Fiscal Year 2025-26 CIP are two considerable roadway rehabilitation projects, Moonridge Road Rehabilitation Project and Rathbun Drive Rehabilitation Project. The plans and specifications for these improvements were circulated for public bid in May 2025 and awarding a construction contract for these projects is now being considered.

As a part of routine maintenance and inspection efforts, the Sanitation Division recently identified an issue with a portion of a sanitary sewer main on a section of Moonridge Road that is scheduled to be repaved this construction season. Approximately 300’ of sewer main along Moonridge Road, in the vicinity of Brownie Lane and Moonridge Way, was found to have a sag in a portion of it, which will inhibit the normal flow of sewer effluent through the line and must be repaired. Given that this section of roadway is scheduled to be reconstructed in the coming months, staff believes it is prudent to correct this issue within the sewer system prior to the street improvements taking place.

At the time that this issue was identified, the project plans and specification for the street rehabilitation project were completed and in the process of being bid meaning that it would not be feasible to add this repair to the scope of the larger project. As such, staff developed a request for proposals for the replacement of 292’ of sewer main, which includes the excavation and disposal of the existing asbestos concrete pipeline, reestablishment and compacting of the pipe bedding to prevent future sags or failures, installing a new 8-inch SDR26 (PVC) sewer main, and backfilling the trench.

This request for proposals was circulated to four (4) local contractors who have previous experience working on the City’s sanitary sewer system. The results of this effort are outlined below:

Item 1.11
Attachment 3
Contractor Location Proposed Price
Bear Valley Paving Big Bear Lake, CA $147,180.00
S. Porter, Inc. Big Bear Lake, CA $349,464.00
Mile High Equipment Big Bear Lake, CA No Response
Romans Construction Big Bear Lake, CA No Response
Bear Valley Paving is a licensed, Big Bear Lake based general engineering contractor with experience on a number of City projects and repair assignments. Bear Valley Paving has previously completed underground sewer repairs and other underground utility work for the City.

Should the City Council approve this contract, Bear Valley Paving is positioned to complete this work during the week of June 23, 2025, which will complete all underground improvements prior to the Moonridge Road Rehabilitation Project commencing in July 2025.

FISCAL IMPACT
The total proposed price for the specified repairs from Bear Valley Paving is $147,180. Funding is available in the Fiscal Year 2024-25 Capital Improvement Program budget with funding from the Sanitation Fund.

ENVIRONMENTAL CONSIDERATIONS
These repairs are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301.B as repair and maintenance of a publicly owned utility system.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Approving a Construction Contract with Bear Valley Paving for Moonridge Road Sewer Repairs and Finding this Project is Categorically Exempt from the California Environmental Quality Act (CEQA).

ATTACHMENTS

1. Resolution No. 2025-XX

2. Proposals Received

3. Location Map of Repairs

4. Notice of Exemption
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The FULL NAME of the OWNER is: CITY OF BIG BEAR LAKE
The FULL ADDRESS OF THE owner is: 39707 BIG BEAR BOULEVARD, PO BOX 10000, BIG BEAR LAKE, CA 92315
The NATURE of the INTEREST or ESTATE of the undersigned is: agent of the owner that constructed the improvements.

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: October 24, 2025 The work of improvement completed is described as follows: 2025 Citywide Line Striping Project The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: CAT Tracking Inc.

The street address of said property is: VARIOUS STREETS WITHIN THE CITY OF BIG BEAR LAKE, NO APN
The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 11/12/2025
Sean Sullivan, Public Works Department, City of Big Bear Lake

VERIFICATION
I, Sean Sullivan, am the Assistant City Manager, the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 11/12/2025 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake Item 1.11
Attachment 4
RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: October 17, 2025 The work of improvement completed is described as follows: CIPP Sewer Repairs Project The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Romans Construction The street address of said property is: VARIOUS LOCATIONS WITHIN THE CITY OF BIG BEAR

LAKE, NO APN
The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 11/12/2025
Sean Sullivan, Public Works Department, City of Big Bear Lake

Executed on 11/12/2025 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake RECORDING REQUESTED BY:

City of Big Bear Lake
WHEN RECORDED, PLEASE MAIL TO:

City of Big Bear Lake
City Clerk
PO Box 10000
Big Bear Lake, CA 92315
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or agent of the OWNER of the interest or estate state below in the property hereinafter described:

The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

NAME(S) ADDRESS(ES)
A work of improvement on the property hereinafter described was completed on: September 9, 2025 The work of improvement completed is described as follows: Moonridge Road Sewer Repairs The NAME OF THE ORIGINAL CONTRACTORS, if any, for such work of improvement is: Bear Valley Paving The street address of said property is: PORTIONS OF MOONRIDGE ROAD WITHIN THE CITY OF BIG BEAR LAKE; no address or APN
The property on which said work of improvement was completed is in the City of Big Bear Lake, County of San Bernardino, State of California.

Dated: 11/12/2025
Sean Sullivan, Public Works Department, City of Big Bear Lake

Executed on 11/12/2025 at Big Bear Lake, CA.

Sean Sullivan, Public Works Department, City of Big Bear Lake

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Tinker, Economic Development Manager
SUBJECT: Authorize the First Amendment to Land Sublease Agreement with ATC Sequoia LLC for Verizon Wireless Telecommunications Facility – Site No. 411544

BACKGROUND & DISCUSSION
In 2005, the City of Big Bear Lake entered into a Land Sublease Agreement with Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless for a portion of City-owned property identified as Assessor’s Parcel Number 0307-111-41-0000. This site supports the operation of a telecommunications facility improving cellular coverage and public safety communications within the City limits.

In 2015, Verizon Wireless entered into a Master Prepaid Lease and Management Agreement with ATC Sequoia LLC (“American Tower”), granting American Tower the authority to manage and administer the leasehold on behalf of Verizon Wireless, including the execution of amendments and recording of related documents.

The proposed First Amendment to Land Sublease Agreement extends the existing lease term and updates financial and operational provisions to reflect current market conditions and standardized American Tower lease formats. Key amendments include the following material terms:
• Term Extension: Extends the lease through March 5, 2031 and adds six (6) additional fiveyear renewal terms, allowing continued operation through March 5, 2061 unless terminated earlier.
• One-Time Payment: Provides a single lump-sum payment of $48,000 to the City within 30 days of execution of the amendment.
• Base Rent and Escalation: Establishes the current monthly rent at $2,424.76, with automatic annual increases of three percent (3%) beginning March 6, 2026. All other prior escalation provisions are superseded.
• Revenue Share for Collocation: Provides a revenue share of $400 per month for each new collocator subleasing space on the tower after the effective date. • Expansion Rights: Grants the tenant the option to expand the leased premises by up to 500 square feet for future infrastructure upgrades.

Item 1.12

FISCAL IMPACT
Approval of the amendment will result in an immediate one-time payment of $48,000 to the City and continued monthly rental revenues of approximately $2,424.76, with an annual 3% escalation thereafter. Additional revenues may be generated from future collocation agreements at a rate of $400 per month per additional tenant.

ENVIRONMENTAL CONSIDERATIONS
Under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES

1. Support and invest in sustainable infrastructure projects and programs consistent with the needs of our community.

2. Ensure fiscal responsibility.

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing the First Amendment to the Land Sublease Agreement between the City of Big Bear Lake and ATC Sequoia LLC, Acting on behalf of Los Angeles SMSA Limited Partnership, for the Continued Operation of the Verizon Wireless Telecommunications Facility Located on City-Owned Property (APN 0307-111-41- 0000, Site No. 411544, ‘Metcalf CA’).

ATTACHMENTS

1. Resolution No. 2025-XX (including Exhibit A - First Amendment to Land Sublease Agreement (ATC Site No. 411544 – Metcalf CA))

2. Original Land Sublease Agreement (2005) – Verizon Wireless RESOLUTION NO. 2025-XX

RESOLUTION AUTHORIZING THE FIRST AMENDMENT TO THE LAND

SUBLEASE AGREEMENT BETWEEN THE CITY OF BIG BEAR LAKE AND ATC

SEQUOIA LLC, ACTING ON BEHALF OF LOS ANGELES SMSA LIMITED

PARTNERSHIP, FOR THE CONTINUED OPERATION OF THE VERIZON

WIRELESS TELECOMMUNICATIONS FACILITY LOCATED ON CITY-OWNED PROPERTY (APN 0307-111-41-0000, SITE NO. 411544, ‘METCALF CA’) WHEREAS, the City of Big Bear Lake (“City”) is the owner of the real property identified as Assessor’s Parcel Number 0307-111-41-0000, located at 39707 Big Bear Boulevard, Big Bear Lake, California; and,
WHEREAS, the City previously entered into a Land Sublease Agreement dated August 8, 2005, with Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless (“Tenant”), for the lease of a portion of said property for the installation and operation of a wireless telecommunications facility (the “Lease”); and,
WHEREAS, Tenant has since entered into a Management Agreement and Master Prepaid Lease with ATC Sequoia LLC (“American Tower”), whereby American Tower manages, operates, and maintains the facility on behalf of Tenant; and,
WHEREAS, the City and Tenant desire to amend the existing Lease to extend the lease term, confirm rent escalations, provide for optional renewal terms, establish a revenue-sharing provision for future collocation, and otherwise modify the Lease terms as detailed in the First Amendment to the Land Sublease Agreement (the “Amendment”); and,
WHEREAS, under the Amendment, the Tenant shall pay the City a one-time payment of FortyEight Thousand Dollars ($48,000.00) upon execution, maintain monthly rent with three percent (3%) annual escalations, and provide additional revenue to the City in the amount of Four Hundred Dollars ($400.00) per month for each new collocating carrier added to the facility after the effective date of the Amendment; and,
WHEREAS, the Amendment also provides for the potential expansion of the leased premises by an additional 500 square feet, confirms updated notice and indemnity provisions, and ensures the City’s continued ownership and control of the underlying property; and, WHEREAS, City staff has reviewed the terms of the Amendment and determined that the modifications are consistent with the City’s interests and provide fair market compensation for the continued private use of City-owned property.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Big Bear Lake that: the First Amendment to the Land Sublease Agreement between the City of Big Bear Lake and Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless, by ATC Sequoia LLC (Exhibit A) is hereby approved and the City Manager is authorized to execute the Agreement.

Item 1.12
Attachment 1
PASSED, APPROVED AND ADOPTED this 12th day of November, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
ATC Site No.: 411544
Site Name: Metcalf CA

THE FIRST AMENDMENT TO LAND SUBLEASE AGREEMENT
This First Amendment to Land Sublease Agreement (this “Amendment”) is made effective as of the latter signature date hereof (the “Effective Date”) by and between City of Big Bear Lake, a California municipal corporation (“Landlord”) and Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless (“Tenant”) (Landlord and Tenant being collectively referred to herein as the “Parties”).

RECITALS
WHEREAS, Landlord owns the real property described on Exhibit A attached hereto and by this reference made a part hereof (the “Parent Parcel”); and
WHEREAS, Landlord (or its predecessor-in-interest) and Tenant (or its predecessor-in-interest) entered into that certain Land Sublease Agreement dated August 8, 2005 (as the same may have been amended from time to time, collectively, the “Lease”), pursuant to which the Tenant leases a portion of the Parent Parcel and is the beneficiary of certain easements for access and utilities, all as more particularly described in the Lease (such portion of the Parent Parcel so leased along with such portion of the Parent Parcel so affected, collectively, the “Leased Premises”), which Leased Premises are also described on Exhibit A; and WHEREAS, Tenant, Verizon Communications Inc., a Delaware corporation, and other parties identified therein, entered into a Management Agreement and a Master Prepaid Lease, both with an effective date of March 27, 2015 and both with ATC Sequoia LLC, a Delaware limited liability company (“American Tower”), pursuant to which American Tower subleases, manages, operates and/or maintains, as applicable, the Leased Premises, all as more particularly described therein; and WHEREAS, Tenant has granted American Tower a limited power of attorney (the “POA”) to, among other things, prepare, negotiate, execute, deliver, record and/or file certain documents on behalf of Tenant, all as more particularly set forth in the POA; and
WHEREAS, Landlord and Tenant desire to amend the terms of the Lease to extend the term thereof and to otherwise modify the Lease as expressly provided herein.

NOW THEREFORE, in consideration of the foregoing recitals and the mutual covenants set forth herein and other good and valuable consideration, the receipt, adequacy, and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:

1. One-Time Payment. Tenant shall pay to Landlord a one-time payment in the amount of Forty-Eight Thousand and No/100 Dollars ($48,000.00), payable within thirty (30) days of the Effective Date and subject to the following conditions precedent: (a) Tenant’s receipt of this Amendment executed by Landlord, on or before November 30, 2025; (b) Tenant’s confirmation that Landlord’s statements as further set forth in this Amendment are true, accurate, and complete, including verification of Landlord’s ownership; (c) Tenant’s receipt of any documents and other items reasonably requested by Tenant in order to effectuate the transaction and payment contemplated herein; and (d) receipt by Tenant of an original Memorandum (as defined herein) executed by Landlord.

2. Lease Term Extended. Notwithstanding anything to the contrary contained in the Lease or this Amendment, the Parties agree the Lease originally commenced on March 6, 2006 and, without giving effect to the terms of this Amendment but assuming the exercise by Tenant of all remaining renewal options contained in the Lease (each an “Existing Renewal Term” and, collectively, the “Existing Renewal Terms”), the Lease is otherwise scheduled to expire on March 5, 2031. In addition to any Existing Renewal Item 1.12
Exhibit A
ATC Site No.: 411544
Site Name: Metcalf CA
Term(s), the Lease is hereby amended to provide Tenant with the option to extend the Lease for each of Six (6) additional Five (5) year renewal terms (each a “New Renewal Term” and, collectively, the “New Renewal Terms”). Notwithstanding anything to the contrary contained in the Lease, (a) all Existing Renewal Terms and New Renewal Terms shall automatically renew unless Tenant notifies Landlord that Tenant elects not to renew the Lease, as amended herein, at least sixty (60) days prior to the commencement of the next Renewal Term (as defined below) and (b) Landlord shall be able to terminate the Lease, as amended herein, only in the event of a material default by Tenant, which default is not cured within sixty (60) days of Tenant’s receipt of written notice thereof, provided, however, in the event that Tenant has diligently commenced to cure a material default within sixty (60) days of Tenant’s actual receipt of notice thereof and reasonably requires additional time beyond the sixty (60) day cure period described herein to effect such cure, Tenant shall have such additional time as is necessary (beyond the sixty [60] day cure period) to effect the cure. References in this Amendment to “Renewal Term” shall refer, collectively, to the Existing Renewal Term(s) and the New Renewal Term(s). The Landlord hereby agrees to execute and return to Tenant an original Memorandum of Lease in the form and of the substance attached hereto as Exhibit B and by this reference made a part hereof (the “Memorandum”) executed by Landlord, together with any applicable forms needed to record the Memorandum, which forms shall be supplied by Tenant to Landlord.

3. Tenant’s Right to Expand Leased Premises.
a. For good and valuable consideration, the receipt adequacy and sufficiency of which are hereby acknowledged, Landlord hereby grants to Tenant an irrevocable option to expand the Leased Premises to include an additional five hundred (500) square feet contiguous to the Leased Premises, the shape and location of which shall be at the Tenant’s sole and absolute discretion (the “Expansion Area”).

Tenant may, by written notice to Landlord, exercise said option, in Tenant’s sole and absolute discretion, at any time during the term of the Lease (as the same may be extended from time to time). In connection with this option to expand, Tenant, its agents, employees and independent contractors, shall have the right to enter upon that portion of the Parent Parcel lying beyond the Leased Premises at any time for purposes of evaluating the land and to perform (or cause to be performed) test borings of the soil, environmental audits, engineering studies and to conduct a boundary, as-built or similar survey of all (or any portion of) the Expansion Area to be prepared by a surveyor duly licensed under the laws of the state in which the Expansion Area is located. Said right of Tenant shall include, without limitation, the right to clear trees, brush and other obstructions which may interfere, in Tenant’s sole discretion, with Tenant’s ability to conduct such evaluation activities. Landlord agrees to execute an amendment to the Lease to reflect the addition of the Expansion Area to the Leased Premises, within thirty (30) days of receipt by Landlord, in a form which is recordable in the jurisdiction in which the Leased Premises is located. Until such time as Tenant exercises said option, if ever, Landlord hereby agrees to give Tenant no less than ninety (90) days prior notice prior to entering into a lease or other use or occupancy agreement pertaining to any portion of the Parent Parcel. During the foregoing ninety (90) day period, Tenant may elect to designate the Expansion Area by written notice to Landlord, in which case such Expansion Area would no longer be available for Landlord to lease to a third party.
b. The “Commencement Date” of the expansion of the Leased Premises, to include the Expansion Area, shall be the earlier of: (i) the date that one of Tenant’s (or American Tower’s) customers commences payment to Tenant (or American Tower) under a sublease, license or other form of collocation agreement that grants said customer use of the Expansion Area; (ii) the date that Tenant (and/or American Tower) issues a written ‘Notice To Proceed’ to one of Tenant’s (or American Tower’s) customers for the purpose of commencing said customer’s installation of equipment on all or a portion the Expansion Area; (iii) if no written ‘Notice to Proceed’ is issued, then the date that Tenant, American ATC Site No.: 411544
Site Name: Metcalf CA
Tower, or a customer, licensee, or sublessee thereof commences to install its equipment or other personal property at, on, or within the Expansion Area; or (iv) the date that Tenant (and/or American Tower) issues a written notice to Landlord evidencing its intent to commence leasing the Expansion Area.

4. Rent and Escalation. The Parties hereby acknowledge and agree that the rent payable from Tenant to Landlord under the Lease is currently Two Thousand Four Hundred Twenty-Four and 76/100 Dollars ($2,424.76) per month (the “Rent”). Commencing on March 6, 2026, and on each successive annual anniversary thereof, Rent due under the Lease, as amended herein, will be increased by Three Percent (3%) of the then current Rent. In the event of any overpayment of Rent or Collocation Fee (as defined below) prior to or after the Effective Date, Tenant shall have the right to deduct from any future Rent payments an amount equal to the overpayment amount. Notwithstanding anything to the contrary contained in the Lease, all Rent and any other payments expressly required to be paid by Tenant to Landlord under the Lease and this Amendment shall be paid to City of Big Bear Lake CA. The escalations in this Section shall be the only escalations to the Rent and any/all rental escalations otherwise contained in the Lease are hereby null and void and are of no further force and effect.

5. Revenue Share.
a. Subject to the other applicable terms, provisions, and conditions of this Section, Tenant shall pay Landlord an amount equal to Four Hundred and No/100 Dollars ($400.00) per month for each new and subsequent sublease, license, or other collocation agreement for the use of any portion of the Leased Premises or, subsequent to the Commencement Date, the Expansion Area, entered into by and between Tenant or American Tower and a third party (any such party, the “Additional Collocator”) subsequent to the Effective Date (such amount, the “Collocation Fee”). The Collocation Fee shall not be subject to the escalations to Rent as delineated in this Amendment and/or the Lease. b. The initial payment of the Collocation Fee shall be due within thirty (30) days of actual receipt by Tenant or American Tower of the first collocation payment paid by an Additional Collocator. In the event a sublease or license with an Additional Collocator expires or terminates, Tenant’s obligation to pay the Collocation Fee for such sublease or license shall automatically terminate upon the date of such expiration or termination. Notwithstanding anything contained herein to the contrary, Tenant shall have no obligation to pay to Landlord and Landlord hereby agrees not to demand or request that Tenant pay to Landlord any Collocation Fee in connection with the sublease to or transfer of Tenant’s obligations and/or rights under the Lease, as modified by this Amendment, to any subsidiary, parent, or affiliate of Tenant or American Tower.
c. Landlord hereby acknowledges and agrees that Tenant and American Tower have the sole and absolute right to enter into, renew, extend, terminate, amend, restate, or otherwise modify (including, without limitation, reducing rent or allowing the early termination of) any future or existing subleases, licenses or collocation agreements for occupancy on the tower installed on the Leased Premises (such tower, the “Tower”), all on such terms as Tenant and/or American Tower deem advisable, in Tenant’s and/or American Tower’s sole and absolute discretion, notwithstanding that the same may affect the amounts payable to the Landlord pursuant to this Section. d. Notwithstanding anything to the contrary contained herein, Landlord hereby acknowledges and agrees that Tenant shall have no obligation to pay and shall not pay to Landlord any Collocation Fee in connection with: (i) any subleases, licenses, or other collocation agreements between Tenant (or American Tower), or Tenant’s (or American Tower’s) predecessors-in-interest, as applicable, and American Tower or any third parties, or such third parties’ predecessors or successors-in-interest, as applicable, entered into prior to the Effective Date (any such agreements, the “Existing Agreements”); ATC Site No.: 411544
Site Name: Metcalf CA
(ii) any amendments, modifications, extensions, renewals, and/or restatements to and/or of the Existing Agreements entered into prior to the Effective Date or which may be entered into on or after the Effective Date; (iii) any subleases, licenses, or other collocation agreements entered into by and between Tenant (or American Tower) and any Additional Collocators for public emergency and/or safety system purposes that are required or ordered by any governmental authority having jurisdiction at or over the Leased Premises; or (iv) any subleases, licenses or other collocation agreements entered into by and between Tenant (or American Tower) and any Additional Collocators if the Landlord has entered into any agreements with such Additional Collocators to accommodate such Additional Collocators’ facilities outside of the Leased Premises and such Additional Collocators pay any amounts (whether characterized as rent, additional rent, use, occupancy or other types of fees, or any other types of monetary consideration) to Landlord for such use.

6. Landlord and Tenant Acknowledgments. Except as modified herein, the Lease and all provisions contained therein remain in full force and effect and are hereby ratified and affirmed. In the event there is a conflict between the Lease and this Amendment, this Amendment shall control. The Parties hereby agree that no defaults exist under the Lease. To the extent Tenant needed consent and/or approval from Landlord for any of Tenant’s activities at and uses of the site prior to the Effective Date, including subleasing to American Tower, Landlord’s execution of this Amendment is and shall be considered consent to and approval of all such activities and uses. Upon request by Tenant and at Tenant’s sole cost and expense but without additional consideration owed to Landlord, Landlord hereby agrees to promptly execute and return to Tenant building permits, zoning applications and other forms and documents, including a memorandum of lease, as required for the use of the Leased Premises and/or Expansion Area by Tenant and/or Tenant’s customers, licensees, and sublessees. The terms, provisions, and conditions of this Section shall survive the execution and delivery of this Amendment.

7. Non-Compete. During the original term, any Existing Renewal Terms, and/or any New Renewal Terms of this Lease, Landlord shall not sell, transfer, grant, convey, lease, and/or license by deed, easement, lease, license or other legal instrument, an interest in and to, or the right to use or occupy any portion of the Parent Parcel or Landlord’s contiguous, adjacent, adjoining or surrounding property to any person or entity directly or indirectly engaged in the business of owning, acquiring, operating, managing, investing in or leasing wireless telecommunications infrastructure (any such person or entity, a “Third Party Competitor”) without the prior written consent of Tenant, which may be withheld, conditioned, and/or delayed in Tenant’s sole, reasonable discretion.

8. Limited Right of First Refusal. Notwithstanding anything to the contrary contained herein, this paragraph shall not apply to any fee simple sale of the Parent Parcel from Landlord to any prospective purchaser that is not a Third Party Competitor or to American Tower. If Landlord receives an offer or desires to offer to: (i) sell or convey any interest (including, but not limited to, leaseholds or easements) in any real property of which the Leased Premises is a part to a Third Party Competitor or (ii) assign all or any portion of Landlord’s interest in the Lease to a Third Party Competitor (any such offer, the “Offer”), Tenant shall have the right of first refusal to purchase the real property or other interest being offered by Landlord in connection with the Offer on the same terms and conditions. If Tenant elects, in its sole and absolute discretion, to exercise its right of first refusal as provided herein, Tenant must provide Landlord with notice of its election not later than forty-five (45) days after Tenant receives written notice from Landlord of the Offer. If Tenant elects not to exercise Tenant’s right of first refusal with respect to an Offer as provided herein, Landlord may complete the transaction contemplated in the Offer with the Third Party Competitor on the stated terms and price but with the express condition that such sale is made subject to the terms of the Lease, as modified by this Amendment. Landlord hereby acknowledges and agrees that any sale or conveyance by Landlord in violation of this Section is and shall be deemed to be null and void and of no force and effect. The terms, provisions, and conditions of this Section shall survive the execution and ATC Site No.: 411544
Site Name: Metcalf CA
delivery of this Amendment. For the avoidance of doubt, American Tower, its affiliates and subsidiaries, shall not be considered a Third Party Competitor and this provision shall not apply to future transactions with American Tower, its affiliates and subsidiaries.

9. Landlord Statements. Landlord hereby represents and warrants to Tenant that: (i) to the extent applicable, Landlord is duly organized, validly existing, and in good standing in the jurisdiction in which Landlord was organized, formed, or incorporated, as applicable, and is otherwise in good standing and authorized to transact business in each other jurisdiction in which such qualifications are required; (ii) Landlord has the full power and authority to enter into and perform its obligations under this Amendment, and, to the extent applicable, the person(s) executing this Amendment on behalf of Landlord, have the authority to enter into and deliver this Amendment on behalf of Landlord; (iii) no consent, authorization, order, or approval of, or filing or registration with, any governmental authority or other person or entity is required for the execution and delivery by Landlord of this Amendment; (iv) Landlord is the sole owner of the Leased Premises and all other portions of the Parent Parcel; (v) to the best of Landlord’s knowledge, there are no agreements, liens, encumbrances, claims, claims of lien, proceedings, or other matters (whether filed or recorded in the applicable public records or not) related to, encumbering, asserted against, threatened against, and/or pending with respect to the Leased Premises or any other portion of the Parent Parcel which do or could (now or any time in the future) adversely impact, limit, and/or impair Tenant’s rights under the Lease, as amended and modified by this Amendment; (vi) so long as Tenant performs its obligations under the Lease, Tenant shall peaceably and quietly have, hold and enjoy the Leased Premises, and Landlord shall not act or permit any third person to act in any manner which would interfere with or disrupt Tenant's business or frustrate Tenant or Tenant’s customers’ use of the Leased Premises and (vii) the square footage of the Leased Premises is the greater of Tenant’s existing improvements on the Parent Parcel or the land area conveyed to Tenant under the Lease. The representations and warranties of Landlord made in this Section shall survive the execution and delivery of this Amendment. Landlord hereby does and agrees to indemnify Tenant for any damages, losses, costs, fees, expenses, or charges of any kind sustained or incurred by Tenant as a result of the breach of the representations and warranties made herein or if any of the representations and warranties made herein prove to be untrue. The aforementioned indemnification shall survive the execution and delivery of this Amendment.

10. Notices. The Parties acknowledge and agree that Section 20 of the Lease is hereby deleted in its entirety and is of no further force and effect. From and after the Effective Date the notice address and requirements of the Lease, as modified by this Amendment, shall be controlled by this Section of this Amendment. All notices must be in writing and shall be valid upon receipt when delivered by hand, by nationally recognized courier service, or by First Class United States Mail, certified, return receipt requested to the addresses set forth herein: to Landlord at: PO Box 2830, Big Bear Lake, CA 92315; to Tenant at: Attn: Network Real Estate, 180 Washington Valley Road, Bedminster, NJ 07921 Attn.: Land Management 10 Presidential Way, Woburn, MA 01801, with copy to: Attn.: Legal Dept., 116 Huntington Avenue, Boston, MA 02116. Any of the Parties, by thirty (30) days prior written notice to the others in the manner provided herein, may designate one or more different notice addresses from those set forth above. Refusal to accept delivery of any notice or the inability to deliver any notice because of a changed address for which no notice was given as required herein, shall be deemed to be receipt of any such notice.

11. Counterparts. This Amendment may be executed in several counterparts, each of which when so executed and delivered, shall be deemed an original and all of which, when taken together, shall constitute one and the same instrument, even though all Parties are not signatories to the original or the same counterpart. Furthermore, the Parties may execute and deliver this Amendment by electronic means such as .pdf or similar format. Each of the Parties agrees that the delivery of the Amendment by electronic ATC Site No.: 411544
Site Name: Metcalf CA
means will have the same force and effect as delivery of original signatures and that each of the Parties may use such electronic signatures as evidence of the execution and delivery of the Amendment by all Parties to the same extent as an original signature.

12. Governing Law. The Parties acknowledge and agree that Section 18 of the Lease is hereby deleted in its entirety and is of no further force and effect. From and after the Effective Date and notwithstanding anything to the contrary contained in the Lease and in this Amendment, the Lease and this Amendment shall be governed by and construed in all respects in accordance with the laws of the State or Commonwealth in which the Leased Premises is situated, without regard to the conflicts of laws provisions of such State or Commonwealth.

13. Waiver. From and after the Effective Date and notwithstanding anything to the contrary contained herein or in the Lease, in no event shall Landlord or Tenant be liable to the other for, and Landlord and Tenant hereby waive, to the fullest extent permitted under applicable law, the right to recover incidental, consequential (including, without limitation, lost profits, loss of use or loss of business opportunity), punitive, exemplary and similar damages.

14. Tenant’s Securitization Rights; Estoppel. Landlord hereby consents to the granting by Tenant and/or American Tower of one or more leasehold mortgages, collateral assignments, liens, and/or other security interests (collectively, a “Security Interest”) in Tenant's (or American Tower’s) interest in the Lease, as amended, and all of Tenant’s (or American Tower’s) property and fixtures attached to and lying within the Leased Premises and further consents to the exercise by Tenant's (or American Tower’s) mortgagee (“Tenant’s Mortgagee”) of its rights to exercise its remedies, including without limitation foreclosure, with respect to any such Security Interest. Landlord shall recognize the holder of any such Security Interest of which Landlord is given prior written notice (any such holder, a “Holder”) as “Tenant” hereunder in the event a Holder succeeds to the interest of Tenant and/or American Tower hereunder by the exercise of such remedies. Landlord further agrees to execute a written estoppel certificate within thirty (30) days of written request of the same by Tenant, American Tower or Holder.

15. Taxes. During the term of the Lease, as modified by this Amendment, Tenant shall pay when due all real property, personal property, and other taxes, fees, and assessments that are directly attributable to Tenant's improvements on the Leased Premises (the “Applicable Taxes”) directly to the local taxing authority to the extent that the Applicable Taxes are billed directly to Tenant. Tenant hereby agrees to reimburse Landlord for any Applicable Taxes billed directly to Landlord (which shall not include any taxes or other assessments attributable to periods prior to the Effective Date). Landlord must furnish written documentation (the substance and form of which shall be reasonably satisfactory to Tenant) of any Applicable Taxes along with proof of payment of the same by Landlord. Landlord shall submit requests for reimbursement in writing to: American Tower Corporation, Attn: Landlord Relations, 10 Presidential Way, Woburn, MA 01801 unless otherwise directed by Tenant from time to time. Subject to the requirements set forth in this Section, Tenant shall make such reimbursement payment within forty-five (45) days of receipt of a written reimbursement request from Landlord. Anything to the contrary notwithstanding, Landlord is only eligible for reimbursement if Landlord requests reimbursement within one (1) year after the date such taxes became due. Additionally, Landlord shall not be entitled to reimbursement for any costs associated with an increase in the value of Landlord’s real property calculated based on any monetary consideration paid from Tenant to Landlord. If Landlord fails to pay when due any real property, personal property, and other taxes, fees, and assessments affecting the Parent Parcel, Tenant shall have the right, but not the obligation, to pay such taxes on Landlord’s behalf and: (i) deduct the full amount of any such taxes paid by Tenant on Landlord’s behalf from any future payments required to be made by Tenant to Landlord hereunder; (ii) demand reimbursement from Landlord, which reimbursement payment ATC Site No.: 411544
Site Name: Metcalf CA
Landlord shall make within thirty (30) days of such demand by Tenant; and/or (iii) collect from Landlord any such tax payments made by Tenant on Landlord’s behalf by any lawful means.

16. Conflict/Capitalized Terms. The Parties hereby acknowledge and agree that in the event of a conflict between the terms and provisions of this Amendment and those contained in the Lease, the terms and provisions of this Amendment shall control. Except as otherwise defined or expressly provided in this Amendment, all capitalized terms used in this Amendment shall have the meanings or definitions ascribed to them in the Lease. To the extent of any inconsistency in or conflict between the meaning, definition, or usage of any capitalized terms in this Amendment and the meaning, definition, or usage of any such capitalized terms or similar or analogous terms in the Lease , the meaning, definition, or usage of any such capitalized terms in this Amendment shall control.
[SIGNATURES COMMENCE ON FOLLOWING PAGE]
ATC Site No.: 411544
Site Name: Metcalf CA
LANDLORD:

City of Big Bear Lake,
a California municipal corporation
Signature: _____________________________
Print Name: ____________________________
Title: _________________________________
Date: _________________________________
Signature: _____________________________
Print Name: ____________________________
Title: _________________________________
Date: _________________________________
[SIGNATURES CONTINUE ON FOLLOWING PAGE]
ATC Site No.: 411544
Site Name: Metcalf CA
TENANT:

Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless, By: ATC Sequoia LLC, a Delaware limited liability company Its: Attorney-in-Fact
Signature: _____________________________
Print Name: ____________________________
Title: _________________________________
Date: _________________________________
ATC Site No.: 411544
Site Name: Metcalf CA

EXHIBIT A
This Exhibit A may be replaced at Tenant’s option as described below.

PARENT PARCEL
Tenant shall have the right to replace this description with a description obtained from Landlord’s deed (or deeds) that include the land area encompassed by the Lease and Tenant’s improvements thereon.

The Parent Parcel consists of the entire legal taxable lot owned by Landlord as described in a deed (or deeds) to Landlord of which the Leased Premises is a part thereof with such Parent Parcel being described below:

Being situated in the County of San Bernardino, State of California, and being known as San Bernardino County APN: 0307-111-41-0000.

LEASED PREMISES
Tenant shall have the right to replace this description with a description obtained from the Lease or from a description obtained from an as-built survey conducted by Tenant.

The Leased Premises consists of that portion of the Parent Parcel as defined in the Lease which shall include access and utilities easements. The square footage of the Leased Premises shall be the greater of: (i) the land area conveyed to Tenant in the Lease; (ii) Tenant’s (and Tenant’s customers) existing improvements on the Parent Parcel; or (iii) the legal description or depiction below (if any).

OPTION FOR EXPANSION AREA
Tenant has an irrevocable option to expand the Leased Premises to include an additional five hundred (500) square feet contiguous to the Leased Premises, the shape and location of which shall be at the Tenant’s sole and absolute discretion.

ACCESS AND UTILITIES
The access and utility easements include all easements of record as well that portion of the Parent Parcel currently utilized by Tenant (and Tenant’s customers) for ingress, egress and utility purposes from the Leased Premises to and from a public right of way.

ATC Site No.: 411544
Site Name: Metcalf CA

EXHIBIT B

FORM OF MEMORANDUM OF LEASE (WITH

OPTION TO EXPAND)
ATC Site No.: 411544
Site Name: Metcalf CA
Prepared by and Return to:

American Tower
10 Presidential Way
Woburn, MA 01801
Attn.: Land Management/Nathan Maxwell Whitaker, Esq.

ATC Site No.: 411544
ATC Site Name: Metcalf CA
Assessor’s Parcel No(s): 0307-111-41-0000
Prior Recorded Lease Reference:

State of California
County of San Bernardino

MEMORANDUM OF LEASE (WITH OPTION TO EXPAND)
This Memorandum of Lease (the “Memorandum”) is entered into as of the latter signature date hereof, by and between City of Big Bear Lake, a California municipal corporation (“Landlord”) and Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless (“Tenant”).

NOTICE is hereby given of the Lease (as defined and described below) for the purpose of recording and giving notice of the existence of said Lease. To the extent that notice of such Lease has previously been recorded, then this Memorandum shall constitute an amendment of any such prior recorded notice(s).

1. Parent Parcel and Lease. Landlord is the owner of certain real property being described in Exhibit A attached hereto and by this reference made a part hereof (the “Parent Parcel”). Landlord (or its predecessor-in-interest) and Tenant (or its predecessor-in-interest) entered into that certain Land Sublease Agreement dated August 8, 2005 (as the same may have been amended from time to time, collectively, the “Lease”), pursuant to which the Tenant leases a portion of the Parent Parcel and is the beneficiary of certain easements for access and utilities, all as more particularly described in the Lease (such portion of the Parent Parcel so leased along with such portion of the Parent Parcel so affected, collectively, the “Leased Premises”), which Leased Premises is also described on Exhibit A.

2. American Tower. Tenant, Verizon Communications Inc., a Delaware corporation, and other parties identified therein, entered into a Management Agreement and a Master Prepaid Lease, both with an effective date of March 27, 2015 and both with ATC Sequoia LLC, a Delaware limited liability company (“American Tower”), pursuant to which American Tower subleases, manages, operates and maintains, as applicable, the Leased Premises, all as more particularly described therein. In connection with these responsibilities, Tenant has also granted American Tower a limited power of attorney (the “POA”) to, among other things, prepare, negotiate, execute, deliver, record and/or file certain documents on behalf of Tenant, all as more particularly set forth in the POA.

3. Expiration Date. Subject to the terms, provisions, and conditions of the Lease, and assuming the exercise by Tenant of all renewal options contained in the Lease, the final expiration date of the Lease would be March 5, 2061. Notwithstanding the foregoing, in no event shall Tenant be required to exercise any option to renew the term of the Lease.

4. Leased Premises Description. Tenant shall have the right, exercisable by Tenant at any time during the original or renewal terms of the Lease, to cause an as-built survey of the Leased Premises to be prepared and, thereafter, to replace, in whole or in part, the description(s) of the Leased Premises set forth on Exhibit A with a legal description or legal descriptions based upon such as-built survey. Upon Tenant’s ATC Site No.: 411544
Site Name: Metcalf CA
request, Landlord shall execute and deliver any documents reasonably necessary to effectuate such replacement, including, without limitation, amendments to this Memorandum and to the Lease.

5. Option to Expand Leased Premises. The Landlord has granted to Tenant an option to expand the Leased Premises by approximately five hundred (500) square feet contiguous to the Leased Premises.

6. Right of First Refusal. There is a right of first refusal in the Lease.

7. Effect/Miscellaneous. This Memorandum is not a complete summary of the terms, provisions and conditions contained in the Lease. In the event of a conflict between this Memorandum and the Lease, the Lease shall control. Landlord hereby grants the right to Tenant to complete and execute on behalf of Landlord any government or transfer tax forms necessary for the recording of this Memorandum. This right shall terminate upon recording of this Memorandum.

8. Notices. All notices must be in writing and shall be valid upon receipt when delivered by hand, by nationally recognized courier service, or by First Class United States Mail, certified, return receipt requested to the addresses set forth herein: to Landlord at: PO Box 2830, Big Bear Lake, CA 92315; to Tenant at: Attn: Network Real Estate, 180 Washington Valley Road, Bedminster, NJ 07921, Attn.: Land Management 10 Presidential Way, Woburn, MA 01801, with copy to: Attn.: Legal Dept., 116 Huntington Avenue, Boston, MA 02116. Any of the parties hereto, by thirty (30) days prior written notice to the other in the manner provided herein, may designate one or more different notice addresses from those set forth above. Refusal to accept delivery of any notice or the inability to deliver any notice because of a changed address for which no notice was given as required herein, shall be deemed to be receipt of any such notice.

9. Counterparts. This Memorandum may be executed in multiple counterparts, each of which when so executed and delivered, shall be deemed an original and all of which, when taken together, shall constitute one and the same instrument.

10. Governing Law. This Memorandum shall be governed by and construed in all respects in accordance with the laws of the State or Commonwealth in which the Leased Premises is situated, without regard to the conflicts of laws provisions of such State or Commonwealth. [SIGNATURES COMMENCE ON FOLLOWING PAGE]
ATC Site No.: 411544
Site Name: Metcalf CA
IN WITNESS WHEREOF, Landlord and Tenant have each executed this Memorandum as of the day and year set forth below.

LANDLORD
City of Big Bear Lake,
a California municipal corporation
Signature: _____________________________
Print Name: ____________________________
Title: _________________________________
Date: _________________________________

ALL CAPACITY ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ________________________
On ______________________, before me, __________________________, Notary Public, personally (print name of notary)
appeared __________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
___________________________________
Signature of officer [SEAL]
[SIGNATURES CONTINUE ON FOLLOWING PAGE]
ATC Site No.: 411544
Site Name: Metcalf CA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
___________________________________
Signature of officer [SEAL]
[SIGNATURES CONTINUE ON FOLLOWING PAGE]
ATC Site No.: 411544
Site Name: Metcalf CA
TENANT
Los Angeles SMSA Limited Partnership d/b/a
Verizon Wireless,
By: ATC Sequoia LLC, a Delaware limited liability
company
Title: Attorney-in-Fact
Signature: _____________________________
Print Name: ____________________________
Title: _________________________________
Date: _________________________________

WITNESS AND ACKNOWLEDGEMENT
Commonwealth of Massachusetts
County of Middlesex
On this ____ day of _____________________, 202___, before me, the undersigned Notary Public, personally appeared _____________________________________________, who proved to me on the basis of satisfactory evidence, to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s) or the entity upon which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
___________________________________
Notary Public
Print Name: _________________________
My commission expires: _______________ [SEAL]
ATC Site No.: 411544
Site Name: Metcalf CA

EXHIBIT A
This Exhibit A may be replaced at Tenant’s option as described below.

Being situated in the County of San Bernardino, State of California, and being known as San Bernardino County APN: 0307-111-41-0000.

LEASED PREMISES
Tenant shall have the right to replace this description with a description obtained from the Lease or from a description obtained from an as-built survey conducted by Tenant.

Item 1.12
Attachment 2

DISCUSSION/ACTION

ITEM REPORTS
Item 2.1
Please note: A presentation will be provided during the meeting.

City Council
Meeting Agenda

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM:

SUBJECT:

Sean Sullivan, Assistant City Manager
Andrew Mellon, Community Development Manager
Nathan Castillo, Senior Planner
Approve an Amendment to the Affordable Housing Agreement with The Northridge Group, Inc.

BACKGROUND & DISCUSSION
The City of Big Bear Lake Improvement Agency was established in 1982 pursuant to the then California Redevelopment Law. California’s Redevelopment Agencies (RDAs) were established as a mechanism for local agencies to reduce blight and use tax-increment financing to fund projects focused on housing or redevelopment of areas that were blighted and providing limited community benefit. California RDAs were funded through property tax increments and, by law, at least 20% of an RDA’s tax increment had to be set aside for affordable housing programs and projects.

Between 1997 and 1999, the Improvement Agency funded $5,500,000 of specific Housing SetAside Revenue Bonds for the development of Phases 1 and 2 of the Mountain Meadows Senior Housing Project. The Mountain Meadows Senior Housing Project is located on Pine Knot Avenue, between Cameron Drive and Maryland Road, and includes seventy-four (74) affordable housing units for seniors in the low and moderate income categories. The project is owned and operated by the Northridge Group, Inc., represented by W.E. Jahn.

The City’s Improvement Agency used the identified funds to purchase rental credits and covenants that allowed the developer to offer the units of this project at rates within the State’s established affordability categories from the time the project was developed with these credits set to expire in 2030 and 2040. Rental credits are not physical assets but represent the monetary value of affordability restrictions effectively subsidizing the gap between what the tenant pays (affordable rent) and what the owner could rent the units for (market rate).

In the time since this project was developed and the Affordable Housing Agreement was executed between the Northridge Group and the City of Big Bear Lake’s Improvement Agency, the Improvement Agency has been dissolved. The State of California’s 2011 Budget Act eliminated more than 400 redevelopment agencies across the State, including the City of Big Bear Lake’s Improvement Agency. The dissolution was effective February 1, 2012 and the City replaced the Improvement Agency as its Successor Agency to manage the ongoing obligations and affairs of the previous Redevelopment Agency. As the Improvement Agency was dissolved, the tax increment funding that was previously derived for the Improvement Agency and other RDAs, Item 2.2
would also no longer be delivered to the local agencies but would be retained by the state.

The Northridge Group recently contacted the City related to financial concerns pertaining to the future implications of the Mountain Meadows facility. The developer shared issues with the City related to major insurance cost increases and those costs, coupled with the nearing expiration of the Affordable Housing Agreement (Agreement), presented an immediate threat to the viability of the continuing operations of this valuable housing facility within the community. The City was similarly concerned as Mountain Meadows is a critical housing facility for the City’s vulnerable senior population and is a key element of the City’s overall affordable housing supply. As such, City representatives met on several occasions with the Northridge Group to discuss opportunities and terms of an agreement to maintain this relationship going forward. The key facets of these discussions focused on the increasing insurance costs based upon the insurance coverage requirements as specified within the Agreement as well as the nearing expiration of the affordability benefits of the agreement.

The City and the Northridge Group have reached a draft agreement that would address the concerns related to the insurance and other ongoing operational costs and concerns as well as offer an opportunity to extend the Affordable Housing Agreement related to this key facility within the City. The existing agreements, which include the terms of the 1997 and 1999 agreements with the Northridge Group are summarized below:

Existing Agreement
The terms of the existing agreement include the following:
• 64 Units of low and moderate income housing for 30 years (expires 2030) • 10 Units of low and moderate income housing for an additional 10 years (expires 2040) • The total of the rental credits purchased by the City’s Improvement Agency was $5,500,000 (1999 dollars).
• The existing Agreement includes extensive insurance requirements as, at the time, the property was still mortgaged and the City was making a sizeable investment in the property.

The initial agreement included all generally required insurance coverages in addition to an umbrella policy as well as a specific policy to cover any loss related to water damage. • The existing agreement has provisions that limit all annual rent increases to 4% and at no time can the rent to the tenants exceed the limitations established by the State pertaining to the applicable affordability classifications.

Proposed Agreement
The City and the Northridge Group have developed a proposed agreement that includes the City’s purchase of additional rental credits in addition to refining certain provisions of the existing agreement. As a part of the proposed amendment to this agreement, the two previous agreements, will be consolidated into one agreement and the timelines associated with the affordability covenants will be consolidated, as well. The terms of the proposed amendment to the agreement include the following:
• Rental Credits – The City would fund additional rental credits for all seventy-four (74) units to expire in 2035. Effectively, this extends the term of the initial sixty-four (64) units by an additional five (5) year term and reduces the term of the ten (10) additional units by five (5) years. The overall impact of this is a net increase in the availability and duration of the affordable units.
• Required Insurance – The City has reviewed the terms of the existing agreement and has determined that there are some previously required insurance coverages that are no longer required or necessary. As such, the developer will be required to maintain coverage on the facility including comprehensive general liability, comprehensive automotive liability, extended property insurance covering the property against all loss, and worker’s compensation insurance in accordance with limits recommended by the City’s Risk Management provider. Prior requirements included specific coverage for an umbrella policy as well as a specific water damage or loss policy. Based upon the policies specified above, both parties agree that the facility is appropriately covered and, as such, the umbrella and water loss policies are no longer necessary.
• Annual Rent Adjustment – The proposed agreement would allow for annual rent adjustments to subsidized rents at a maximum of five percent (5%) per year. At no time shall the annual rents exceed the thresholds established by State law and rent schedules remain subject to City review and approval. The current agreement allows for rent adjustments with a maximum of 4% annually.
• Affordability Phase Out Plan – The proposed agreement establishes a framework for continued affordable renting beyond the expiration of the rental credits / covenants. Under the proposed plan, any legacy tenants who continue to occupy an affordable unit will continue to have affordable rent once the rental credits expire. At the expiration of the affordability credits and covenants, only units that are voluntarily vacated will be transitioned to market rate.

The financial element of this agreement would require the City to purchase the discussed rental credits at a value of $3,500,000. This is the net cost for the credits, in 2025 dollars, and is inclusive of any residual credits or remaining financial value under the existing agreement. The price figure includes the rental credits for seventy-four (74) affordable, low and moderate income units through 2035. As the rental credits are effectively the difference between the affordable rent values and the market value, if the unit were rented on the open market, the increases in the cost of the credits relative to the values in 1997 and 1999 is the result of the housing prices within the current market.

The proposed agreement offers two payment options to fund the purchase of the rental credits; either a one (1) time lump sum of $3,500,000 or two (2) installment payments, spread over five (5) years, totaling $3,800,000.

The City Attorney has recommended that the City structure the purchase of these rental credits a forgivable loan secured by a Deed of Trust that is recorded to the property. Under this arrangement, each year of the term of the agreement will count for one tenth of the overall payment values, either $350,000 or $380,000. For each year of ongoing operations, in compliance with the Agreement, that year’s prorated value would be forgiven from the loan amount. Effectively, at the conclusion of the ten year term of this agreement, assuming that the operations remain in compliance, the loan value would be forgiven entirely. Alternatively, should there be a breech of the Agreement, this deed of trust would enable the City to recover the remaining, unforgiven value of the initial investment. The City Attorney is preparing the appropriate Deed of Trust document to be executed by the City Manager.

The proposed amendment supports the policies and goals of the City of Big Bear Lake’s Housing Element. In 2022, the City of Big Bear Lake’s Housing Element for the period 2021-2029 was certified by the State of California. The Housing Element focuses on the City’s strategy to provide a wide variety and appropriate inventory of housing throughout the City and includes Quantified Objectives for the 2021-2029 planning period. Amongst these goals is an explicit reference to Mountain Meadows and recommending extension of their Affordable Housing Agreement and preserving the available, affordable units. Additionally, the housing element Goal H2 requires the City to “encourage and support development of adequate housing to meet the needs of low and moderate income households” and to “provide regulatory concessions and incentives for the development and preservation of affordable housing.” While this is not a new development project, it remains appropriate and critical that the City support this project to maintain a critical element of our housing supply on an ongoing basis.

If the City were not to support this effort through the proposed amendment to the Affordable Housing Agreement, the City would stand to lose seventy-four (74) units of affordable housing.

Additionally, as these units are designated for senior citizens, they are further critical to aiding a vulnerable population within the City. In March 2021, the Southern California Association of Governments (SCAG) adopted the 6th Cycle of the Regional Housing Needs Assessment (RHNA) which identified a deficiency of 1,341,827 housing units across its regional planning area, encompassing 197 jurisdictions. The RHNA is mandated by State Law and within the City’s Housing Element, the City was required to demonstrate that the planning area has sufficient capacity to accommodate the number of housing units that was allocated to the City through the recent RHNA which is 212 units. If the City were to lose the affordable units at the Mountain Meadows facility, the City’s shortfall of affordable housing units would increase by 35% to 286.

At this time, the City has no projects with additional affordable housing units in the development pipeline.

Annual Compliance Reports
The existing agreement maintains a requirement for the developer to provide Annual Compliance Reports related to the operation of the property related to the affordable housing elements. The reports provide the necessary socioeconomic data, primarily age and annual income level, to ensure the eligibility of the residents receiving the affordable housing benefit and that they are eligible to live in these units. Additionally, the reports contain the annual financial statements of the Northridge Group related to this property as well as a report from an independent auditor as to the validity of the reported financial statements.

The Annual Compliance Reports are submitted to the City’s Finance Department on July 1 of each year for the preceding calendar year. The reports would then be reviewed and ultimately submitted to the Successor Agency as a part of a City Council / Successor Agency Joint Meeting Agenda for their review and to be received and filed. Stemming from departmental oversight, the last Annual Compliance Report that was submitted to the Successor Agency was on September 20, 2021 for the 2020 calendar year. The Annual Compliance Reports for calendar years 2021, 2022, 2023, and 2024 are attached to this report for review.

FISCAL IMPACT
The proposed purchase of the rental credits as a part of this agreement are at a cost of $3,500,000 assuming a one-time, lump sum payment. Should the City prefer to make the payment in two installments, spaced out over five years, the total cost would be $3,800,000. The City presently maintains a healthy, unobligated fund balance that would provide the necessary resources to meet the financial requirements of this agreement for whichever payment approach that the City Council may select.

ENVIRONMENTAL CONSIDERATION
Under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

CONSIDERATION OF STRATEGIC PRIORITIES
This project aligns with the City Council’s Strategic Priority No. 5 to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the Council adopt a Resolution Authorizing an Amendment to the Affordable Housing Agreement between the City of Big Bear Lake and The Northridge Group, Inc. Related to the Mountain Meadows Senior Housing Complex and Authorize the Purchase of Affordable Housing Rental Credits valued at:
• $3,500,000 payable in one (1) installment by December 31, 2025; or • $3,800,000 payable in two (2) equal installments by December 31, 2025 and December 31, 2030 respectively; and authorizing the necessary budget appropriation.

ATTACHMENTS

1. Resolution 2025-XX (Exhibit A)

2. Existing Agreement

3. Annual Compliance Reports for 2021, 2022, 2023, and 2024 RESOLUTION NO. 2025-XX

RESOLUTION AUTHORIZING AN AMENDMENT TO THE AFFORDABLE HOUSING

AGREEMENT BETWEEN THE CITY OF BIG BEAR LAKE AND THE NORTHRIDGE GROUP, INC. RELATED TO THE MOUNTAIN MEADOWS SENIOR HOUSING

COMPLEX AND AUTHORIZE THE PURCHASE OF AFFORDABLE HOUSING RENTAL CREDITS; AND AUTHORIZE THE NECESSARY BUDGET APPROPRIATION WHEREAS, the Big Bear Lake Improvement Agency was established in 1982 pursuant to then applicable California Redevelopment Law, which created Redevelopment Agencies which allowed local agencies to reduce blight and use tax-increment funding to fund projects focused on housing and other redevelopment projects; and,
WHEREAS, the Big Bear Lake Improvement Agency, as well as all other Redevelopment Agencies across the State of California, was dissolved in the State’s 2011 Budget Act effective February 1, 2012; and,
WHEREAS, as a result of the State’s dissolution of Redevelopment Agencies, the City of Big Bear Lake and the City Council replaced the Improvement Agency as a Successor Agency to manage the ongoing obligations and affairs of the prior Improvement Agency; and, WHEREAS, the Improvement Agency (“Agency”) and Mountain Meadows Senior Housing Partners, Ltd. (“Developer”) entered into a two-phase Affordable Housing Agreement dated 1997 and 1999, establishing affordability covenants on the 75‑unit Mountain Meadows Senior Housing project, with terms set to expire December 31, 2030 and 2040; and, WHEREAS, the City and the Northridge Group (“Owners”) discussed urgent financial concerns pertaining to insurance cost increase coupled with the nearing expiration of the Affordable Housing Agreement (“Agreement”), which present an immediate threat to the viability of continuing operations of this housing facility and the housing of the City’s vulnerable senior population; and,
WHEREAS, the City and the Owners have developed a proposed agreement that includes the City’s purchase of rental credits in addition to refining certain provisions of the existing agreement.

The proposal includes a term extension for all seventy-four (74) units to expire in 2035, modifications to required insurance coverages, annual rent adjustments not to exceed five percent (5%) increase per year, and an affordability phase-out plan to establish a framework for continued affordable renting beyond the expiration of the agreement term; and WHEREAS, the proposed amendment to the Agreement requires the City to purchase the discussed rental credits at a value of $3,500,000 and provides payment options of either one (1) lump-sum payment of $3,500,000 due by December 31, 2025 or with two (2) installment payments of $1,900,000 due by December 31, 2025 and December 31, 2023, respectively; and, Item 2.2
Attachment 1
WHEREAS, the City maintains a healthy, unobligated fund balance with sufficient resources to cover the expense of this agreement through whichever payment option is more favorable to the City Council; and,
WHEREAS, should the City Council approve the proposed amendment and funding plan, this Resolution will authorize the appropriation of the necessary funds from the Unobligated Fund Balance, from the General Fund, to the Annual Operating Budget to fund the payment for this agreement; and,
WHEREAS, the purchase of the rental credits will be structured as a forgivable loan that will be secured by a Deed of Trust, whereby, the prorated value of the rental credits will be forgiven, annually, based upon ongoing operation consistent with the terms and conditions of the agreement; and,
WHEREAS, should at anytime the Owner default on the terms and conditions of the Agreement, the Deed of Trust would enable the City to recover any of the remaining, unforgiven funds of the forgivable loan; and,
WHEREAS, the proposed amendment supports the implementation of the City’s Housing Element, goals H2 and H4, Quantified Objectives for the 2021-2029 planning period, and the Housing Action Plan. Amongst these goals is an explicit reference to Mountain Meadows recommending extension of their Affordable Housing Agreement and preserving the available affordable units; and,
WHEREAS, under section 15378 of the California Environmental Quality Act (CEQA) Guidelines, this is not a project, and, therefore, no environmental review is required.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. The Amendment (Exhibit A) to the Affordable Housing Agreement between the City of Big Bear Lake and the Northridge Group, Inc. related to the Mountain Meadows Senior Housing Project is hereby approved.

2. The City Manager is authorized to execute all necessary documents related to this Amendment and Deed of Trust in a form approved by the City Attorney.

3. The purchase of rental credits by the City of Big Bear Lake for the Mountain Meadows Senior Housing Project with a value of $3,500,000 is approved.

4. The payment distribution for the purchase of the housing credits will be in [one (1) lumpsum payment in the amount of $3,500,000 to be made by December 31, 2025] or [two (2) installment payments in the amount of $1,900,000 each with payments due by December 31, 2025 and December 31, 2030, respectively].

5. A budget appropriation in the amount of [$3,500,000 or $1,900,000] from the Unobligated General Fund Balance to the Fiscal Year 2025-26 Annual Budget to fund the necessary payment is hereby approved.

PASSED, APPROVED AND ADOPTED this 12th day of November, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

The City of Big Bear Lake
39707 Big Bear Blvd
Big Bear Lake, CA 92315
Fee Exempt – Gov’t Code Section 6103
(Space above for Recorder’s Use)

COLLECTIVE THIRD AMENDMENT TO MOUNTAIN MEADOWS SENIOR

HOUSING PROJECT (PHASE I AGREEMENTS) AND FIRST AMENDMENT TO

MOUNTAIN MEADOWS SENIOR HOUSING PROJECT (PHASE II AGREEMENTS) among

THE CITY OF BIG BEAR LAKE,
a California municipal corporation,
THE CITY OF BIG BEAR LAKE, as successor agency to

THE CITY OF BIG BEAR LAKE IMPROVEMENT AGENCY,
a California public agency,
and
MOUNTAIN MEADOWS SENIOR HOUSING COMPLEX PARTNERS, LTD.
a California limited partnership
Item 2.2
Exhibit A

COLLECTIVE THIRD AMENDMENT TO MOUNTAIN MEADOWS SENIOR

HOUSING PROJECT (PHASE I AGREEMENTS) AND FIRST AMENDMENT TO

MOUNTAIN MEADOWS SENIOR HOUSING PROJECT (PHASE II AGREEMENTS) (COLLECTIVELY, GLOBAL AMENDMENT 1)
Article 1. Parties and Effective Date.

1.1 This Collective Third Amendment to Mountain Meadows Senior Housing Project (Phase I Agreements) and First Amendment to Mountain Meadows Senior Housing Project (Phase II Agreements) (collectively hereinafter referred to as “Global Amendment 1”) is dated as of November 12, 2025 for reference purposes only, and is entered into by and among the City of Big Bear Lake (“City”), a California municipal corporation and successor agency to the City of Big Bear Lake Improvement Agency, a California public agency, and Mountain Meadows Senior Housing Complex Partners, Ltd. (“Owner”), a California limited partnership.

Article 2. Recitals.

2.1 The Mountain Meadows Senior Housing Project is located on Pine Knot Avenue, between Cameron Drive and Maryland Road, within the City of Big Bear Lake, California, and includes seventy-four (74) affordable housing units for seniors in the low and moderate income categories. The legal descriptions of the two properties comprising Phase I and Phase II of the project, respectively, are located at Exhibit A and Exhibit B to this Global Amendment 1, attached hereto and incorporated herein by these references.

2.2 This Global Amendment 1 amends all of the Phase I agreements, including:

A. Collective Second Amendment to Mountain Meadows Senior Housing Project – Phase I Agreements dated June 14, 1999, and recorded against the Phase I Site as Document No. 19990302743 on July 20, 1999; B. Mountain Meadows Senior Housing Project Affordable Housing Agreement, reference dated November 6, 1997, and recorded against the Phase I Site as Document No. 98-040257 on February 4, 1998, as such was amended by that “First Amendment to Affordable Housing Agreement” dated February 6, 1998, and recorded against the Phase I Site as Document No. 98-88764 on March 11, 1998;
C. Mountain Meadows Senior Housing Project Operation and Maintenance Agreement, reference dated November 6, 1997, and recorded against the Phase I Site as Document No. 98-040256 on February 4, 1998, as such was amended by that certain “First Amendment to Operation and Maintenance Agreement” dated February 6, 1998, and recorded against the Phase I Site as Document No. 98-88763 on March 11, 1998;
D. Mountain Meadows Senior Housing Project Regulatory Agreement and Declaration of Restrictive Covenants (“Phase I Regulatory Agreement”), reference dated November 6, 1997, and recorded against the Phase I Site as Document No. 98-040255 on February 4, 1998, as such was amended by that certain “First Amendment to Regulatory Agreement and Declaration of Restrictive Covenants” dated February 5, 1998, and recorded against the Phase I Site as Document No. 98-88762 on March 11, 1998; and E. Mountain Meadows Senior Housing Project Deed of Trust, Security Agreement and Fixture Filing (with Assignment of Rents), reference dated November 6, 1997, and recorded against the Phase I Site as Document No. 98-156319 on April 24, 1998.

2.3 This Global Amendment 1 amends all of the following Phase II agreements, including:

A. Mountain Meadows Senior Housing Project (Phase II) Regulatory Agreement and Declaration of Restrictive Covenants, reference dated June 14, 1999, and recorded against the Phase II Site as Document No. 19990302739 on July 20, 1999;
B. Mountain Meadows Senior Housing Project (Phase II) Affordable Housing Master Agreement, reference dated June 14, 1999, and recorded against the Phase II Site as Document No. 19990302741 on July 20, 1999; C. Mountain Meadows Senior Housing Project (Phase II) Operation and Maintenance Agreement, reference dated June 14, 1999, and recorded against the Phase II Site as Document No. 19990302742 on July 20, 1999; and
D. Mountain Meadows Senior Housing Project (Phase II) Deed of Trust, Security Agreement and Fixture Filing (with Assignment of Rents, reference dated June 14, 1999, and recorded against the Phase II Site as Document No. 19990302740 on July 20, 1999.

2.4 Since both phases of the project have been developed and the various aforementioned documents executed, the City of Big Bear Lake’s Improvement Agency was dissolved per state law effective February 1, 2012. The City of Big Bear Lake succeeded the Improvement Agency as its successor agency to manage the ongoing obligations and affairs.

2.5 The City and the Owner desire to amend several terms of the Phase I and Phase II agreements as further described herein below for the mutually beneficial purpose of extending the term of the agreements to ensure the viability of affordable housing units for senior citizens within the City.

Article 3. Terms

3.1 Amendment to Phase I and Phase II Regulatory Agreements. The City and the Owner agree that, from and after the recording of this Global Amendment 1, the Phase I and Phase II Regulatory Agreements shall be amended to provide as follows:

A. All seventy-four (74) units shall be consolidated into the same timeline and shall remain affordable units per the terms of the Regulatory Agreements through December 31, 2035. The term of the Phase I and Phase II Regulatory Agreements shall be extended through December 31, 2035 (the "Extension Term"). During the Extension Term, Owner shall comply with all terms, conditions, obligations covenants, and restrictions of the Phase I and Phase II Regulatory Agreements. Owner shall comply with all legal notice requirements before the expiration of the Extension Term.

B. The City shall pay to Owner a one-time payment of $3,500,000 for rental credits, which covers all seventy-four (74) affordable units until the end of 2035; OR The City shall pay two interval payments of $1,900,000 for a total of $3,800,000, with the first payment being paid by December 31, 2025 and the second payment being paid by December 31, 2030.

C. As a part of comprehensive general liability insurance, the City agrees that umbrella, fire loss, and water loss insurance policy requirements shall not be required.

D. The annual rent adjustment shall be increased to a maximum of five percent (5%) per year, and at no time shall the annual rents exceed the thresholds established by State law for what constitutes “affordable rent” as defined in California Health and Safety Code Section 50053. Rent schedules remain subject to City review and approval.

E. Any tenants occupying an affordable unit before the Extension Term ends who continue to occupy an affordable unit on or after January 1, 2036 shall continue to have affordable rent. Beginning January 1, 2036, affordable units that are voluntarily vacated and/or vacated due to eviction for good cause may be transitioned to market rate units, subject to all applicable legal restrictions.

3.2 The City and the Owner agree and acknowledge that the number of individual word and phrase changes to the Phase I and Phase II Regulatory Agreements required by the foregoing change would be cumbersome, impracticable, and unnecessary. Accordingly, the Phase I and Phase II Regulatory Agreements are hereby amended to the extent necessary to conform any inconsistent or conflicting terms, conditions and requirements thereof to the terms, conditions, and requirements of this Global Amendment 1.

3.3 The remaining Phase I and Phase II Agreements (the Master Affordable Housing Agreement, Operation and Maintenance Agreement, and Deed of Trust, etc.) are hereby amended as necessary to provide that their terms, conditions, and restrictions shall not expire until December 31, 2035.

Article 4. Miscellaneous

4.1 The recitals above are true and correct and are incorporated herein as a part of this Global Amendment 1 by this reference.

4.2 City and Owner each represent that the person it has selected to execute this Global Amendment 1 has the authority to do so and can bind the City and Owner respectively.

4.3 If any term, provision, covenant, or condition of this Global Amendment 1 is held in a final disposition by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect.

4.4 All other provisions of the Phase I and Phase II agreements shall remain in full force and effect except as modified by this Global Amendment 1, including, but not limited to all indemnity, hold harmless, and insurance provisions.

4.5 Owner agrees to comply with all local, state, and federal laws and regulations applicable to Owner’s performance obligations under this Global Amendment 1 and the remaining un-modified provisions of the Phase I and Phase II agreements. [Signatures on following pages]

SIGNATURE PAGE TO COLLECTIVE THIRD AMENDMENT TO MOUNTAIN

MEADOWS SENIOR HOUSING PROJECT (PHASE I AGREEMENTS) AND FIRST

AMENDMENT TO MOUNTAIN MEADOWS SENIOR HOUSING PROJECT (PHASE II AGREEMENTS) (COLLECTIVELY, GLOBAL AMENDMENT 1)
IN WITNESS WHEREOF, the City and Owner have executed this Global Amendment 1 as of the date first written above.

THE CITY OF BIG BEAR LAKE, MOUNTAIN MEADOWS SENIOR
a California municipal corporation HOUSING COMPLEX PARTNERS, LTD.,
a California limited partnership
By: By:

Perri Melnick, Mayor Its:

By:

Its:

ATTEST:

Erica Stephenson, City Clerk
APPROVED AS TO LEGAL FORM:

Best Best & Krieger LLP, City Attorney
EXHIBIT A TO GLOBAL AMENDMENT 1
Legal Description of Phase I Site
PARCEL 1 OF PARCEL MAP 15148, IN THE CITY OF BIG BEAR LAKE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 184, PAGES 36 AND 37 OF PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.

EXHIBIT B TO GLOBAL AMENDMENT 1
Legal Description of Phase II Site
PARCEL 2 OF PARCEL MAP 15148, IN THE CITY OF BIG BEAR LAKE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 184, PAGES 36 AND 37 OF PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
l
0 E
Recorded in Official Records, County of
San Bernardino, Larry Walker, Recorder
RECORuED A'f THE REQUEST OF Al
WHEN MCORDED MAIL TO:

Doc No. 19990302739
3:00pm 07/20/99
The City of Big Bear Lake
Improvement Agency
P.O. Box 10000
Big Bear Lake, CA 92315
Attn: Executive Director
�ran;e �cast fitle ij �11
5_ 6_}1 \N

NON ST LN SVY CIT-CO TRANS TAX DA CHRG EXAM
______ J..fee EX0mPJ.�� Gov't 1�:ooe_lfil :i;U
(Spaoir aOOv-c: for Recorder\, Use)

MOUNTAIN MEADOWS SENIOR HOUSING PROJECT
(PHASE II)
REGULATORY AGREEMENT AND DEC LARA TIOt-i!

OF RESTRICTIVE COVENANTS
between

THE CITY OF BIG BEAR LAKE IMPROVEMENT AGENCY
a California public agency
and

MOUNTAIN MEADOWS SENIOR HOUSING
COMPLEX PARTNERS, LTD.
a California limited partnership
[Dated as of June 14, 1999, for reference purposes only] RVPUB\KKR\5175�5
Item 2.2
Attachment 2

2021

COMPLIANCE
REPORT

SUBMITTED TO THE

CITY OF BIG BEAR LAKE
FOR
Mountain Meadows
Senior Housing Complex
764 & 798 Pine Knot Avenue
Big Bear Lake, CA 92315
July 21, 2022
Item 2.12
Attachment 3
July 21, 2021

JEFF MATHIEU

INTERIM CITY MANAGER

CITY OF BIG BEAR LAKE
39707 BIG BEAR BLVD.

BIG BEAR LAKE, CA 92315
RE: MOUNTAIN MEADOWS SENIOR

HOUSING COMPLEX
2021 COMPLIANCE REPORT
Dear Mr. Mathieu:

Once again, we are extremely pleased to present our Twenty Second Annual Compliance Report to the City of Big Bear Lake for its review and as required by our Development Agreements.

For your information, The Northridge Group, Inc. continuously monitors our occupancy rates, residents’ marital status, income levels and age groups. The results of last year’s statistics are reflected in Section 1 of our report. Pursuant to our Agreement, all of our tenants are required to re-qualify each year and we are pleased to report that all of our existing tenants qualify under the guidelines approved by the City. In addition, as you can see by our Resident Statistic Information Seventy Seven Percent (77%) of our tenants come from Big Bear Lake, have immediate family that live in Big Bear Lake or live in the valley or have immediate family that reside in the valley. The Northridge Group, Inc. firmly believes that affordable housing particularly for our senior population, is a valley wide issue and the Council and in their role as former Improvement Agency Members who have continued to support Mountain Meadows and its unique approach to providing a project that is one hundred percent (100%) affordable, should indeed be congratulated for their vision and support.

Another important element in this report is that according to the 2021 Affordability Guidelines issued for the San Bernardino County by HUD, Ninety Six Percent (96%) of the tenants benefited from this program are classified in the Extremely Low, Very Low and Low Income Limits.
(909) 866-0050
Fax (909) 866-8567
[email protected]
798 Pine Knot Avenue
P. O. Box 134401
Big Bear Lake, CA 92315
Northridge
Group, Inc.

The

JEFF MATHIEU

INTERIM CITY MANAGER

CITY OF BIG EAR LAKE
PAGE 2
July 21, 2022
Please note as in the last previous years submittals, this report treats both phases as one project versus two phases with units of twenty-four (24) and fifty-one (51) respectively. With this in mind, the occupancy rates, residency statistic, certificates of continuing compliance, operations budget, balance sheet and income statement represent seventy-four (74) rental units and one (1) designated as the manager’s unit.

Section 1 of this submittal also demonstrates how well our programs of income/age restrictions and residency status are working. These innovative programs guarantee that the former Improvement Agency’s investment in this development not only exceeds the low and moderate income required by State statutes, but insures that long term senior residents of the City of Big Bear Lake are “first up” if you will, when a unit becomes available. This is evidenced in the enclosed graphs and exhibits in this Section. Furthermore, as noted above and reflected in our Certificate of Continuing Compliance Program (please see Section 2), all of our residents clearly qualify under the guidelines approved by the Agency in 1997 and 1999.

To insure compliance with our Development Agreements this report contains our Residents Compliance Certifications, Resident Status Reports, the Development’s Income and Balance Sheet for the fiscal year ended December 31, 2021. We have also included the Operating Budget for year 2022. Lastly, but certainly not least, we have enclosed our 2021 Independent Audit Report, which was conducted and prepared by Munson, Eisenman & Giangrande, LLP, Certified Public Accountants & Professional Advisors with heavy experience in governmental agencies auditing, with offices located in Orange County, California.

In closing, The Northridge Group, Inc. looks forward to reviewing this report with you, your Senior Staff, to the prudent extent you or they may deem necessary.

Very truly yours,
THE NORTHRIDGE GROUP, INC.

MARY JO JAHN
President
/mjj
Enclosures
•
•
•
•
•

TABLE OF CONTENTS
SECTION 1 GUIDELINES
RESIDENT OCCUPANCY AND STATISTICS;

INCOME, AGE AND MARITAL STATUS
SECTION 2 CERTIFICATION OF RESIDENTS CONTINUING

COMPLIANCE PROGRAM
Please note, this section contains confidential information on Residents and should not be released to the public
without authorization.

SECTION 3 BALANCE SHEET, PROJECT INCOME STATEMENT,

AND OPERATING BUDGET
SECTION 4 TWENTY SECOND ANNUAL INDEPENDENT

FINANCIAL AUDIT REPORT
SECTION 1

AFFORDABILITY GUIDELINES, RESIDENT
OCCUPANCY AND STATISTICS; INCOME,

AGE AND MARITAL STATUS
2021 Affordability Guidelines
(Based on currently effective Income Statistics for this County, as set forth in Title 25 California Code Regulations, Section 6932, Operative as of April 26, 2021 copy of Memorandum
attached.)
San Bernardino County
Median Income, family of 4 $ 77,500
Eligible Income Levels
Acutely Low Extremely Very Low Low Median Moderate
Household Income Income Income Income Income Income
1 Person
$
8,150
$
16,600
$
27,650
$
44,250
$
54,250 $ 65,100
2 Persons
$
9,300

19,000

31,600

50,600

62,000 74,400
3 Persons
$
10,500

21,960

35,550

56,900

69,750

83,700
4 Persons
$
11,650

26,500

39,500

63,200

77,500

93,000
Affordable Monthly Housing Rents
Based on the above Income Levels
Acutely Low Extremely Very Low Low Median Moderate
Unit Type Income Income Income Income Income Income
1 Bedroom 1 Person
$
204
$
415
$
691
$
1,106
$
1,356 $ 1,628
1 Bedroom
2 Persons

233

475

790

1,265

1,550 1,860
2 Bedrooms 263

549

889

1,423

1,744 2,093
3 Bedrooms 291

663

988

1,580

1,938 2,325
Note:

Monthly Rent has been calculated at 30% of income and does not include any allowance for tenant separately charged utilities.

Mountain Meadows Senior Housing Complex
Annual Reports for 2021
Monthly Occupancy Rates
January 73.0 99%
February 72.9 99%
March 73.1 99%
April 74.0 100%
May 73.0 99%
June 73.5 99%
July 74.0 100%
August 73.9 100%
September 71.3 96%
October 71.0 96%
November 72.8 98%
December 74.0 100%
MAXIMUM OCCUPANCY 74
Residency Statistics
Big Bear Lake Residents 29 39%
Immediate Family from Big Bear Lake 3 4%
Big Bear Valley Residents 15 20%
Immediate Family from Big Bear Valley 10 14%
Non Big Bear Residents 17 23%

69.0 69.5

70.0 70.5

71.0 71.5

72.0 72.5

73.0 73.5

74.0 74.5
Number of tenants
Mountain Meadows Senior Housing
Complex
2021 Monthly Occupancy
39%
4%
20%
14%
23%
Mountain Meadows
2021
Residency Statistics
Big Bear Lake Residents
Immediate Family from Big Bear Lake
Big Bear Valley Residents
Immediate Family from Big Bear Valley
Non Big Bear Residents
Mountain Meadows Senior Housing
Annual Reports for 2021
Residents Marital Status
SINGLE WOMEN 43 58%
SINGLE MEN 28 38%
MARRIED COUPLES 3 4%
Residents' Income Levels
ACUTELY LOW INCOME 2 3%
EXTREMELY LOW INCOME 31 42%
VERY LOW INCOME 21 28%
LOW INCOME 17 23%
MEDIAN INCOME 3 4%
MODERATE INCOME 0 0%
Residents Age Groups
BETWEEN 62 AND 70 YEARS 27 36%
BETWEEN 71 AND 80 YEARS 31 41%
BETWEEN 81 AND 90 YEARS 14 19%
91 YEARS AND OLDER 3 4%
58%
38%
4%
Mountain Meadows Seniors
2021 Residents Marital Status

SINGLE WOMEN

SINGLE MEN

MARRIED COUPLES
3%
42%
28%
23%
4% 0%
Mountain Meadows
2021 Residents' Income levels

ACUTELY LOW INCOME

EXTREMELY LOW INCOME

VERY LOW INCOME

LOW INCOME

MEDIAN INCOME

MODERATE INCOME
36%
41%
19%
4%
Mountain Meadows
2021 Residents Age Groups
BETWEEN 62 AND 70 YEARS
BETWEEN 71 AND 80 YEARS
BETWEEN 81 AND 90 YEARS
91 YEARS AND OLDER
SECTION 2

CERTIFICATION OF RESIDENTS

CONTINUING COMPLIANCE PROGRAM
Please note, this section contains confidential information on Residents and should not be released to the public without authorization.

MOUNTAIN MEADOWS SENIOR HOUSING PROJECT

REGULATORY AGREEMENT AND DECLARATION

OF RESTRICTIVE COVENANTS

CERTIFICATE OF CONTINUING PROGRAM COMPLIANCE
FOR ANNUAL REPORT PERIOD ENDED DECEMBER 31, 2021
The undersigned, Mary Jo Jahn, as the authorized representative of Mountain Meadows senior Housing complex Partners, Ltd. (the “Developer”), which is a California Limited Partnership, has read and is thoroughly familiar with the provisions of the various documents associated with the Rent Credit Purchase from the Developer by the City of Big Bear Lake Improvement Agency (the “Agency”), as established in numerous documents including the Regulatory Agreement and Declaration of Restrictive covenants, dated as of November 6, 1997, between the Developer and Agency.

As of the date of Certificate, the following number and percentage of completed residential units in the project are (i) occupied by Qualified Households (as such term is defined in the Regulatory Agreement) or (ii) are currently vacant and being held available for such occupancy and have been so held continuously since the date a Qualified Household vacated such unit, as indicated.

No. Percentage
Number of Units occupied by Acutely Low Income Tenants: 2 3% Number of Units occupied by Extremely Low Income Tenants: 31 42% Number of Units occupied by Very Low Income Tenants: 21 28%

Number of Units occupied by Low Income Tenants: 17 23%
Number of Units occupied by Median Income: 3 4%
Number of Units occupied by Moderate Income Tenants: 0 0%

Number of Vacant Units: 0
Number of qualified Households who commenced
Occupancy during the preceding report period: 8
Attached is a separate sheet (the “Occupancy Summary”) listing, among other items, the appropriate information for each apartment unit in the Project; the number of apartment units, the occupant of each unit and rent paid for each unit. The information contained thereon is true and accurate and reasonable and is based on information submitted to the owner and is certified under penalty of perjury by each tenant.

The undersigned hereby certifies that (1) a review of the activities of the Developer during each reporting period and of the Developer’s performance under the Regulatory Agreement has been made under the supervision of the undersigned, and (2) to the best of the knowledge of the undersigned, based on the review described in clause (1) hereof, the Developer is not in default under any of the terms and provisions of the above documents.

MOUNTAIN MEADOWS SENIOR HOUSING
COMPLEX PARTNERS, LTD.,
THE NORTHRIDGE GROUP, INC., GENERAL

PARTNER
BY: _________________________________
MARY JO JAHN, President

OCCUPANCY SUMMARY

FOR THE PERIOD ENDED
DECEMBER 31, 2021
TOTAL NUMBER OF UNITS IN THE PROJECT: 75
TOTAL UNITS OCCUPIED TO DATE: 75

TOTAL UNITS AVAILABLE FOR RENT TO
QUALIFIED HOUSEHOLDS: 74

TOTAL UNITS WHO COMMENCED OCCUPANCY
BY QUALIFIED HOUSEHOLDS: 88
UNIT VACANCY AS OF THIS SUBMITTAL 0
ATTACHED IS THE FOLLOWING INFORMATION:

A. Resident and rental information on each occupied apartment in the complex.

B. Certification of Tenant Eligibility for all new Qualified Households who have moved into Mountain Meadows since the filing of the last Designation of Units.

The same are true and correct to the best of undersigned’s knowledge and belief.

MOUNTAIN MEADOW SENIOR
HOUSING COMPLEX PARTNERS, LTD.

THE NORTHRIDGE GROUP, INC.

GENERAL PARTNER
MARY JO JAHN, President
SECTION 3

BALANCE SHEET, PROJECT INCOME

STATEMENT AND OPERATING BUDGET
Mountain Meadows
Senior Housing Complex Partners Ltd.

P. O. Box 134401 * Big Bear Lake, CA 92315
As of December 31, 2021
A s s e t s
Current Assets
Cash in Bank $ 145,813.30
TOTAL LIQUID ASSETS $ 145,813.30
Prepaid Expenses 10,804.94
Fixed Assets
Land 520,200.00
Project Landscaping 112,575.80
Driveway/Parking Lot Improvements 364,880.97
Buildings 5,560,318.84
Apartments Furniture & Fixtures 199,917.23
Total depreciable assets 6,237,692.84
Accumulated Depreciation & Amortization (5,048,779.86)
TOTALFIXED ASSETS (Net of Depreciation) 1,188,912.98
T O T A L A S S E T S $ 1,865,731.22
Liabilities and Partners' Equity
Loans Payable $ -
Accounts Payable 800.00
Tenants Security Deposits 42,928.00
Total Current Liabilities 43,728.00
Rent Credits Payable, City of Big Bear Lake 1,807,586.00 Total Liabilities 1,851,314.00
Partners' Capital Accounts, this FY beginning balance $ (83,999.83) Replacement Reserves 122,488.44
Taxable Profits, this Fiscal Year 106,571.61
Cash Flow Distributions this Fiscal Year to date (130,643.00) Partners net Accounting Equity to this date 14,417.22
TOTAL LIABILITIES & CAPITAL $ 1,865,731.22
Mountain Meadows
Senior Housing Complex Partners Ltd.

P. O. Box 134401 * Big Bear Lake, CA 92315
Income Statement
For the Fiscal Year ended December 31, 2021
Rental Income $ 549,760.93
Rental Subsidy Income 204,634.00
Interest Income 409.29
GROSS REVENUES $ 754,804.22
General Expenses & Reserves
Insurance $ 29,624.99
Gas Service 5,132.47
Janitorial Supplies & Expense 4,650.00
Apartments cleaning and repairs after move-outs 29,956.58 Ordinary Repairs & Maintenance 57,539.68
Major Repairs and Maintenance 43,136.33
Property Taxes & Licenses 40,441.71
Telephone & Postage 3,854.05
Electricity Service 13,311.69
Water Service 23,322.91
Refuse Disposal 4,740.19
Elevator Maintenance 14,446.29
Landscape Maintenance 18,456.42
Snow removal services 22,504.54
Emergency Call Monitoring 3,961.76
Interest Expense 22,542.00
TV Cable service 1,131.56
Management Fee 76,104.00
Resident Managers' Salaries & Payroll Taxes 23,012.81
Audit, Tax preparation and Legal Services 5,815.00
Miscellaneous Expenses 292.57
Advertising Expenses 1,362.06
State Income Tax 800.00
Depreciation 202,093.00
Total Expenses 648,232.61
TAXABLE PROFITS THIS FISCAL YEAR $ 106,571.61
Mountain Meadows
Senior Housing Complex Partners Ltd.

P. O. Box 134401 * Big Bear Lake, CA 92315
Annual Operating Budget
For the Fiscal Year ending December 31, 2022
Rental Income, Cash Receipts $ 576,080

7.00 % Vacancy and Collection allowance (40,314)
Rental Income, Rent Credits amortization 204,634
Interest Income 200
Gross Revenues $ 740,600
Expenses & Reserves
Insurance $ 25,000
Gas Service 8,600
Janitorial Supplies & Expense 5,000
Apartments cleaning after move-outs 8,200
Repairs & Maintenance 53,000
Taxes & Licenses 40,400
Telephone & Postage 2,200
Electricity Services 13,000
Water Services 19,000
Refuse Disposal Service 5,000
Elevator Maintenance & Repairs 15,000
Electronic Gates Maintenance & Repairs 2,100
Landscape Maintenance services 18,000
Parking Lot cleaning & snow removal 18,000
Emergency Call monitoring service 6,500
Apartments Advertising 1,500
Property Management Fee 80,700
Resident Manager Salary & Payroll Taxes 25,400
Dues & Subscriptions 300
Office Supplies & Expense 900
Legal & External Audit 8,000
Depreciation and Amortization 202,400
Replacement Reserves Set-Aside 60,000
Contingency Reserve 14,400
Total Expenses and Reserves 632,600
Projected Profits for this Fiscal Year $ 108,000

MEETING
DATE: November 12, 2025
TO: Honorable Mayor and Members of the City Council
THROUGH: Erik Sund, City Manager
FROM: Kelly Tinker, Economic Development Manager
SUBJECT: Introduction of an Ordinance Amending the City’s Vacation Rental Regulations to Allow Residential Properties With Accessory Dwelling Units Eligibility in the Vacation Rental Program

BACKGROUND & DISCUSSION
In accordance to the City Council Policy, Procedures, and Rules of Order Manual, Chapter 4, Agenda, Section III, Agenda Item Submission, (B) Councilmember Agenda Requests:
“Any City Councilmember, with the concurrence of one additional Councilmember, may request to place an item on an upcoming City Council meeting agenda, providing the City Manager with at least 30 days’ notice in order to provide ample time for staff preparation. Such requests may be made during “CouncilMember Board / Committee Reports & Comments” in a City Council meeting, or may be made directly to the City Manager at any other time.” Councilmember Putz with the concurrence of Mayor Melnick requested that this item be placed on the agenda. They provided over 30 days’ notice to staff.

Vacation rentals have been part of Big Bear Lake’s community fabric for over two decades, with the City among the first in California to formally regulate them through Ordinance No. 99-300 in 1999, allowing second homeowners to offset ownership and maintenance costs. This framework was strengthened in 2007 through Ordinance No. 2007-375, which established enforcement provisions codified in Sections 17.03.310 and 17.03.315 of the Development Code. Then in 2021, an urgency ordinance was adopted by City Council to repeal those sections of the Development Code and instead replace them with new regulations under Title 4 of the Municipal Code, which afforded the City various enforcement protocols to be able to address the most common and most egregious violations of the vacation rental program. The ordinance was amended again in 2023 following extensive community engagement efforts, with updates to program regulations based on the public’s feedback.

The vacation rental program represents a significant portion of the City’s tourism economy and remains one of the most resource-intensive programs administered by staff. More than 2,700 properties are registered in the vacation rental program, representing a large percentage of the total residential properties citywide. Under the current ordinance, properties that contain an Accessory Dwelling Unit (ADU) are prohibited from registering as a vacation rental, and in an effort to support additional workforce and affordable housing needs, City Council has expressed interest in amending the current eligibility restrictions within Title 4 to allow residential properties with an Item 2.3
ADU to participate in the vacation rental program.

Staff is recommending a proposed amendment to Chapter 4.01 (“Vacation Rentals”) of Title 4 (“Visitor-Serving Uses And Tourism”) of the Big Bear Lake Municipal Code, specifically Table

4.01.110 – Vacation Rental Eligibility Table. The proposed amendment removes the existing prohibition on parcels containing ADU’s and instead allow such properties to participate in the vacation rental program under the following condition: that only the primary residence on the parcel would be eligible for use as a Vacation Home Rental, while the ADU must remain restricted for long-term residential use only.

This amendment aligns with the City’s dual objectives of maintaining housing opportunities for the local workforce while also supporting a sustainable tourism economy and allowing homeowner participation in the City’s regulated vacation rental market.

The amendment would be accomplished through an update to Table 4.01.110 – Vacation Rental Eligibility Table within Title 4 (Visitor Serving Uses and Tourism) of the City’s Municipal Code (see attached Ordinance and Exhibit A). Staff recommends that City Council approve the ordinance to amend Title 4 accordingly, enabling residents with ADUs utilization of their primary residence for short-term rental use while preserving long-term housing inventory.

FISCAL IMPACT
There are no fiscal impacts associated with the adoption of the recommended ordinance.

ENVIRONMENTAL CONSIDERATIONS
This amendment is not a “project” under Public Resources Code section 21065, and, therefore is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(b)(3), the “common sense exemption,” which states that CEQA applies only to projects that have the potential for causing a significant effect on the environment. This Municipal Code Amendment does not have potential to cause a significant effect on the environment.

CONSIDERATION OF STRATEGIC PRIORITIES

1. Enhance community engagement and local advocacy strategies, while bolstering partnerships with residents, businesses and regional partners.

2. Preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.

RECOMMENDED ACTION
It is recommended that the City Council read the title, waive further reading and introduce an ordinance entitled: An Ordinance of the City Council of the City of Big Bear Lake, California, Amending Chapter 4.01 (“Vacation Rentals”) of Title 4 (“Visitor-Serving Uses And Tourism”) of the Big Bear Lake Municipal Code to Allow Residential Properties with Accessory Dwelling Units Eligibility in the Vacation Rental Program; and Finding these Amendments Exempt from the California Environmental Quality Act (CEQA).

ATTACHMENT

1. Ordinance 2025-xxx (including Exhibit A)
ORDINANCE NO. 2025-xxx

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE, CALIFORNIA, AMENDING CHAPTER 4.01 (“VACATION
RENTALS”) OF TITLE 4 (“VISITOR-SERVING USES AND TOURISM”)

OF THE BIG BEAR LAKE MUNICIPAL CODE TO ALLOW

RESIDENTIAL PROPERTIES WITH ACCESSORY DWELLING UNITS
ELIGIBILITY IN THE VACATION RENTAL PROGRAM; AND FINDING

THESE AMENDMENTS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA)
WHEREAS, the City of Big Bear Lake, California (the “City”) is a municipal corporation and Charter City, duly organized under the constitution and laws of the State of California; and WHEREAS, the City of Big Bear Lake is a four-season resort community where tourists visit to escape everyday urban life in order to enjoy a unique mountain experience, including recreation activities, rest and relaxation; and
WHEREAS, the City of Big Bear Lake desires to preserve the residential character of neighborhoods that enhance the quality of life for our residents and provide a peaceful retreat for our visitors; and
WHEREAS, according to the Big Bear Lake General Plan, the local economy is primarily based on tourism, therefore, a guiding principle of the City of Big Bear Lake is to encourage a yearround, well-balanced economic base while recognizing the importance of tourism in the local economy; and
WHEREAS, due to Big Bear Lake’s status as a resort community that offers unique vacation opportunities for large families, the City desires to maintain the ability for visitors to rent family homes for their vacation accommodations; and
WHEREAS, the City Council adopted Ordinance No. 99-300 on August 9, 1999 establishing regulations for Transient Private Home Rentals (vacation rentals); and WHEREAS, the City Council adopted Ordinance No. 2007-375 on December 10, 2007 amending the Development Code to include provisions for enforcing regulations on Transient Private Home Rentals (vacation rentals); and
WHEREAS, the City Council adopted Urgency Ordinance No. 2021-488 on January 11, 2021, deleting references to Transient Private Home Rentals from Chapter 17 and adding Chapter 4.01 to the Municipal Code regulating vacation rentals; and
WHEREAS, the City Council adopted Ordinance No. 2023-518 on December 19, 2023, amending Chapter 4.01 of the Municipal Code updating provisions for enforcing regulations on vacation rentals; and
WHEREAS, under Public Resources Code section 21065, adoption of this ordinance is not a Item 2.3
Attachment 1
project subject to the California Environmental Quality Act (CEQA), and, alternatively, adoption of the ordinance is exempt from CEQA under CEQA Guidelines section 15061(b)(3), the “common sense” rule that states that CEQA applies only to projects that have the potential for causing a significant effect on the environment. This Municipal Code Amendment does not have the potential to cause a significant effect on the environment; and WHEREAS, all legal prerequisites to the adoption of this ordinance have occurred.

NOW, THEREFORE, the City Council of the City of Big Bear Lake does ordain as follows:

Section 1. The City Council hereby specifically finds that all of the facts set forth in the above recitals of this ordinance, are true and correct and are incorporated herein.

Section 2. The City Council hereby finds that the Application is not a “project” under Public Resources Code section 21065, and, in the alternative, are exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(b)(3), the “common sense exemption,” which states that CEQA applies only to projects that have the potential for causing a significant effect on the environment. This Municipal Code Amendment does not have potential to cause a significant effect on the environment.

Section 3. Chapter 4.01 of Title 4 of the Big Bear Lake Municipal Code is hereby amended to read as follows:

Chapter 4.01 Vacation Rentals
Section 4.01.110 - Vacation rental eligibility table.

Zoning
district
Improvements on property Vacation rental eligibility
R-L & R-1
zones
1 single-family unit Eligible
1 single-family unit & detached
guest house (no kitchen)
Eligible, as one unit combined. Must rent
the entire property to same party. No
kitchen allowed in guest house.
1 single-family unit & ADU Eligible for Primary Residence only, ADU is not eligible
1+ detached single-family units Only 1 unit is eligible 1+ attached single-family units Only 1 unit is eligible R-3 zone 1 single-family unit Eligible
1 single-family unit & detached
guest house (no kitchen)
Eligible, as one unit combined. Must rent
the entire property to same party. No
kitchen allowed in guest house.
1 single-family unit & ADU Eligible for Primary Residence only, ADU is not eligible
1+ detached single-family units Only 1 unit is eligible 2—4 attached single-family units All are eligible
>4 attached single-family units
under single ownership
(apartments)
None are eligible
>4 attached single-family units
under multiple ownership
(condominiums)
All are eligible
* Owners of licensed properties as of January 11, 2021 that are not in compliance with the above table can continue to renew license unless it has been revoked or expired more than thirty (30) days.

Section 4. The documents and materials associated with this Ordinance that constitute the record of proceedings on which the City Council’s findings and determination are based are on file in the office of the City Clerk.

Section 5. If any section or provision of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this ordinance shall remain valid. The City Council hereby declares that it would have adopted this Ordinance, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation.

Section 6. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days following the passage of this Ordinance, the Ordinance, or summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be posted in at least three (3) public places in the City in lieu of publication unless publication is requested by the City Council or otherwise required by law.

PASSED, APPROVED AND ADOPTED this 10th day of December, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE, CALIFORNIA, AMENDING CHAPTER 4.01 (“VACATION
RENTALS”) OF TITLE 4 (“VISITOR-SERVING USES AND TOURISM”)

OF THE BIG BEAR LAKE MUNICIPAL CODE TO ALLOW

RESIDENTIAL PROPERTIES WITH ACCESSORY DWELLING UNITS
ELIGIBILITY IN THE VACATION RENTAL PROGRAM; AND FINDING

THESE AMENDMENTS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA)
was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the Clerk of Said City, all at a regular meeting of the said Council on the 10th day of December 2025, and that the same was so passed and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk

EXHIBIT A

REDLINE VERSION
Proposed Text Changes to Municipal Code per Ordinance 2025-xxx Table 4.01.110 – Vacation Rental Eligibility Table within Chapter 4.01 (Vacation Rentals) of Title 4 (Visitor-Serving Uses and Tourism) of the Big Bear Lake Municipal Code. Proposed changes shown in RED for added language and STRIKETHROUGH for deleted text:

4.01.110 - Vacation rental eligibility table.

Zoning
district
Improvements on property Vacation rental eligibility
R-L & R-1
zones
1 single-family unit Eligible
1 single-family unit & detached
guest house (no kitchen)
Eligible, as one unit combined. Must rent
the entire property to same party. No
kitchen allowed in guest house.
1 single-family unit & ADU ** Not eligible
Eligible for Primary Residence only, ADU
is not eligible
1+ detached single-family units Only 1 unit is eligible 1+ attached single-family units Only 1 unit is eligible R-3 zone 1 single-family unit Eligible
1 single-family unit & detached
guest house (no kitchen)
Eligible, as one unit combined. Must rent
the entire property to same party. No
kitchen allowed in guest house.
1 single-family unit & ADU ** Not eligible
Eligible for Primary Residence only, ADU
is not eligible
1+ detached single-family units Only 1 unit is eligible 2—4 attached single-family units All are eligible
>4 attached single-family units
under single ownership
(apartments)
None are eligible
>4 attached single-family units
under multiple ownership
(condominiums)
All are eligible
* Owners of licensed properties as of January 11, 2021 that are not in compliance with the above table can continue to renew license unless it has been revoked or expired more than thirty (30) days.
** No property is eligible for a vacation rental license if the property has an ADU on it, regardless of zone.

Item 2.3
Exhibit A

BACKGROUND & DISCUSSION
A City’s General Plan is a long-term, comprehensive blueprint for a City’s development, outlining goals and policies for land-use, housing, and other community services. It provides a framework for decision-making on future growth by including written policies, maps, and other exhibits that are reflective of a community’s vision. California law requires each city and county within the State to adopt “a comprehensive, long-term general plan for the physical development” of the community and to update it periodically (Government Code Section 65300 set. Seq.). The State Office of Planning and Research recommends that General Plans are updated every 10-15 years.

The City of Big Bear Lake’s existing General Plan is in excess of twenty-five (25) years old as it was adopted by the City Council in 1999. The City’s existing General Plan includes all elements, or sections of focus, that were required of a general plan at the time of adoption including land use, housing, circulation, open space parks and recreation, environmental hazards, environmental resources, amongst others. Also, while not legally required of a general plan, the City’s General Plan includes a community design element. This General Plan served as the basis for the City’s Development Code, which received its last comprehensive update in 2003. The Development Code is the codification of the goals and concepts of the City’s General Plan and is the key implementation tool of that plan.

In the Fall of 2021, the City Council discussed the initiation of a new, updated long-term planning process and the appropriateness of updating the City’s General Plan. As a part of the discussion, it was noted that since the time of the adoption of the existing General Plan, Big Bear Lake had evolved as a four-season resort community with unique planning challenges related to tourism, second-home ownership and usage, and sustained economic development. As such, an updated general plan would modernize the goals and policies of the City to address environmental resilience, housing, and sustainability reflective of the current character and values of the community. At that time, the approach was proposed to take place in two steps. The first step would be to develop an updated community vision, which would include a robust public engagement effort to better define the values, goals, and needs of the community to define the overall vision of the community. The second step would be to prepare an updated comprehensive General Plan, rooted in the findings and results of the community visioning effort.

Item 2.4
In April 2022, an agreement was authorized with DKS Associates to conduct a community visioning process. The process involved extensive surveying and engagement with the community, with participation from nearly 10% of the population through this effort. The underlying themes of the community’s feedback through this process was that residents and property owners are focused on maintaining, rather than changing, the character of Big Bear Lake and preserving the natural resources in and around the community. In October 2023, the City Council adopted the following Community Vision Statement to guide the General Plan process:

The Jewel of San Bernardino County, Big Bear Lake is a vibrant and welcoming mountain community that embraces diversity and embraces its full and part-time residents while welcoming visitors. With a focus on preserving our natural beauty, promoting the arts, and supporting businesses, we strive to create a destination resort with a small-town culture and feel. Our community benefits from its solid infrastructure, quality healthcare, and responsible natural resource use, maintaining the charm and character of our beautiful mountain town.

Throughout 2023, concurrent to the work on the community visioning process, staff developed and circulated a request for proposals (RFP) for a consultant to prepare the General Plan Update.

In August 2023, staff presented the City Council with a recommendation to award a consulting agreement for this effort, however, the City Council elected to defer this process until the conclusion of the community visioning process and focus efforts on other key priorities at that time, such as the implementation of the Accela software program for online permitting.

As a part of the preparation of the Fiscal Year 2025-26 Annual Budget, staff presented the inclusion of the General Plan as a priority project and recommended fundings levels within the budget. The City Council adopted the Annual Budget and Five-Year Capital Improvement Program and included funding for the General Plan update in the amount of $1,750,000 for the next three (3) Fiscal Years, beginning in FY 2025-26. With the budget in place to commence this effort, staff released an RFP to solicit consultants to prepare the general plan update in August 2025.

RFP Process
Staff prepared a comprehensive scope of work as a part of the RFP process that included the development of a General Plan Update, a comprehensive update to the Development Code, and an environmental review and preparation of an Environmental Impact Report pursuant to the California Environmental Quality Act (CEQA). The scope was detailed to the specific sections and included all tasks including a comprehensive community engagement effort. The adopted Community Vision was provided within the RFP and the scope was focused on preparing the scope of work with the Community Vision as the cornerstone of the resulting plan. Within the RFP, staff indicated that the performance period for this effort was anticipated to be between 30-36 months.

The RFP document was issued on August 7, 2025 and was advertised within the Grizzly newspaper, posted on the City’s website and Planet Bids, and was directly issued to a number of planning firms that are working with, or have expressed an interest in working with, the City. On September 18, 2025, City staff received proposals from five (5) firms as outlined below:

Firm Location
CASC Engineering & Consulting, Inc. Colton, CA
De Novo Planning Group Tustin, CA
Mintier Harnish Sacramento, CA
Sagecrest Planning & Environmental San Juan Capistrano, CA Willdan San Bernardino, CA
Staff’s review effort included a complete and comprehensive reading of all proposals for qualifications and similar experience, an understanding of the scope of work and the consultants proposed work plan, as well as cost effectiveness of the proposals. Furthermore, all firms were invited to, and attended, an in-person interview with Planning staff on October 22, 2025. Based upon the review of the proposals and the feedback gained from the interviews, staff is recommending Mintier Harnish as the preferred consultant for the City of Big Bear Lake’s General Plan Update.

Mintier Harnish
Mintier Harnish is a consulting planning firm that specializes in the preparation of general plans throughout the state of California. Established in 1985, the Mintier Harnish team has completed the development of 70 general plans or general plan updates, 80 housing elements, and 20 zoning code updates. Mintier Harnish has demonstrated experience in many jurisdictions with land use conditions and economic drivers, similar to those of Big Bear Lake, including the Cities of Napa, Shasta Lake, Susanville and South Lake Tahoe, and the Counties of El Dorado, Inyo, Kern, Lake, and Placer, amongst others.

Mintier Harnish has extensive experience with California general plan updates, inclusive engagement programs, and facilitation of and collaborating with General Plan Advisory Committees (GPACs). Their proposal included a thorough and comprehensive work plan that fully addresses the wants and needs of the City as it relates to the General Plan and other program areas within of the scope of work. Their proposed methodology integrates the Community Vision’s goals, emphasizes community accessibility, and includes clear milestone reporting. The firm’s 30– 36 month schedule and budget structure align with the City’s funding plan and implementation timeline.

Their provided work plan includes (1) comprehensive project management; (2) preparation of a comprehensive and State-compliant General Plan, including the next cycle of the required Housing Element; (3) public engagement aligned with the 2023 Community Vision and GPAC collaboration; (4) CEQA analysis and preparation of a Program Environmental Impact Report (EIR) with Mitigation Monitoring and Reporting Program (MMRP); (5) Development Code and Subdivision Ordinance updates including a revised Village Specific Plan and evaluation of a new Moonridge Specific Plan; and (6) preparation of all maps, graphics, GIS shapefiles, and adoptionready documents.

A key element of Mintier Harnish’s approach is their audit of the existing General Plan. Their team will work with City staff using their proprietary Geneal Plan Audit Tool that will analyze existing General Plan’s clarity, linkages or relevance to other City planning documents, the City’s progress in achieving desired outcomes, and whether goals, policies, and programs should be carried forward, modified, or removed. This effort will ultimately determine the level of appropriateness and relevance of the existing General Plan and determine the level of effort that each element will require from minor updates to complete revision. While all firms’ proposals included some level of review of the existing General Plan, Mintier Harnish’s was by far the most thorough and comprehensive.

While Mintier Harnish will complete most of the work on the General Plan and Development Code update with their in-house staff, they have proposed a team of highly qualified subconsultants to partner with them on certain facets of this process. Rincon Consultants will provide the lead role on the environmental aspects of the effort, including the CEQA analysis and documentation, in addition to the Safety Element. Rincon Consultants is a well regarded firm with extensive experience in environmental analysis and processes as well as wildfire planning and mitigation efforts. DKS Associates will provide services related to transportation, circulation, and mobility as well as the community engagement efforts. DKS Associates was contracted by the City of Big Bear Lake in 2022 for the community visioning process, meaning that they have a firm grasp of the vision to ensure its inclusion in this effort as well as having an established understanding of and rapport with the community which will enhance the community engagement effort. Finally, UrbanGreen will support the assessment and development of the Land Use element as well as providing community engagement support through design charettes and other tools. UrbanGreen has extensive experience in land use planning with a strong focus on balancing the built environment with the natural environment.

Community Engagement
The proposed Work Plan (attachment 2) includes over 35 in-person meetings hosted by the consultants providing extensive opportunities to engage with the community. These include GPAC meetings, community workshops, design charettes, Planning Commission and City Council meetings, including joint Planning Commission/City Council study sessions. The Mintier Harnish team understands the importance of in-person meetings, and have proposed all engagements to include onsite attendance. It is worth noting that not all firms proposed or committed to the extensive in-person approach that Mintier Harnish has included in their proposal. Other firms proposed less events or workshops, limited the number of meetings attended in person, or proposed a hybrid approach between some in person attendance and some virtual attendance. Given the significance of this project, staff believes the commitment to extensive in-person participation is critical.

In addition to the many in-person forums, Mintier Harnish proposes many pathways to ensure a transparent process including regular updates on a dedicated webpage, outreach through an interested parties list, and a periodic newsletter to apprise interested parties of the process. The resulting General Plan will be user-friendly and also include a clear actionable program, with measurable indicators for successful implementation. As such, the community can expect a longlasting General Plan with policies and programs that can address needs in a changing environment.

Cost Effectiveness
Contrary to the practices of the City when it comes to the procurement of goods, materials, and construction services, the procurement of professional services, such as in this instance, are based upon qualifications rather than the lowest, responsive proposal. While that is not to say that the overall cost is not a critical factor in selecting a preferred consultant, the selection of a firm is driven primarily by their experience, proposed work plan, and selected team to manage the work.

Additionally, the interview process was utilized not only to learn more about the firm and their proposed scope of work, but also to assess the key members of the team for approach and fit with the City team.

The total proposed costs of all responding firms is outlined below. The total costs are presented with a breakdown of costs for the key functional areas of the scope of work. The proposals may include other categories, such as general project management or reimbursable expenses that do not fit into the areas below which would explain why the columns do not calculate completely when tabulated across. Additionally, there are additional variables within the proposed pricing of certain firms. For example, some firms have applied an unaccounted for contingency amount into their proposals. Other firms have directly indicated that certain tasks or elements of work would be done exclusively on a time and materials basis as they are unable to project the time required for the task. Some proposers have indicated that their proposed price is a not to exceed price based upon the City’s requested scope of work while others have indicated that the budget would be subject to change based upon unknown variables. As such, the pricing indicated below is the total cost presented in each of their proposals.

Firm
Cost for Work Section Total
Proposed
Budget
General Plan Development
Code
Environmental
Willdan $ 614,099 $ 111,040 $ 279,539 $ 1,012,238
Sagecrest $ 575,000 $ 52,000 $ 685,000 $ 1,312,000
CASC $ 988,249 $ 146,620 $373,324 $ 1,565,693
Mintier Harnish $ 1,079,267 $ 218,280 $ 300,279 $ 1,696,426 De Novo $ 742,383 $ 573,505 $ 350,227 $ 1,749,899
Mintier Harnish has proposed a price of $1,696,426 and has indicated, within their proposal, it is a not to exceed cost based upon the provided scope of work. They further indicate that the distribution of hours and associated costs to particular tasks are an estimate and that those distributions may change amongst the tasks but they will not increase the overall budget. Their proposed budget also includes all reimbursable costs including printing, travel, or other qualified expenses.

General Plan Advisory Committee (GPAC)
Given the extensive undertaking that is the preparation of a general plan, as well as the magnitude of the public outreach and engagement on this project, it is recommended that the City Council establish a General Plan Advisory Committee (GPAC). While the City Council and Planning Commission will be consulted and updated throughout this process, an advisory committee will provide additional perspectives from a variety of stakeholders and allow staff to engage and seek feedback from this group with a singular focus without detracting from the larger work of the City Council and Planning Commission.

Beginning with the initial discussion regarding an updated long-range planning process in 2021, the establishment of a GPAC has been included in all conversations regarding the General Plan from that point forward. The GPAC would serve staff and the consultant team as an advisory and sounding board on matters related to the General Plan. Additionally, members of the GPAC will be ambassadors to the community for this process to encourage engagement and participation in the outreach activities to ensure thorough and inclusive feedback and engagement. It is anticipated that the GPAC will meet approximately twelve (12) times throughout this process and will be supported by staff as well as the team from Mintier Harnish throughout this process. Mintier Harnish’s work plan has already identified approximate timing as well as scoping and purpose for a number of the GPAC meetings as a part of their proposal. Some of the proposed discussion topics of the GPAC would be for the membership to identify areas of concern that they believe should be addressed within the General Plan, a review of existing and baseline conditions, and a review and discussion of the proposed land use element and the alternatives. Mintier-Harnish has committed to an in person presence from their team at all GPAC meetings as well as other meetings and engagements.

The City Council has previously discussed the proposed composition of the GPAC, most recently on August 9, 2023. At that meeting, the City Council discussed and debated the composition of the GPAC, and at that meeting selected the following composition of the seventeen (17) members of the committee:
2 City Councilmembers, including the Mayor who will serve as the chair 1 Planning Commission Chair
1 Visit Big Bear Board Member
1 Big Bear Mountain Resorts representative
1 Big Bear Chamber of Commerce Board Member
1 Bear Valley Community Healthcare District Board Member 1 Big Bear Association of Realtors Board Member
1 Bear Valley Unified School District Board Member
1 Youth representative
3 Full-time residents
2 Business owners
1 Second-Home owner
1 Self-Managed Vacation Rental Owner/Operator
Upon the finalization of the list, either as presented or with any modifications that the Council wishes to make, staff will initiate the application process for identifying the proposed members of the GPAC. For the members that are to be appointed by the stakeholder boards, staff will contact those agencies and advise of the desire for representation so that those boards may select their representatives. For the appointments that will fall under the purview of the Mayor and City Council, staff will establish an application and advertise the openings to the general public. Once applications have been collected, staff would recommend that the City Council interview the perspective members and make appointments from the pool of applicants to build out the GPAC.

Staff’s intention is to have the GPAC selected and in place by the end of January 2026.

Project Schedule / Timeline
The specifications included within the RFP specified an anticipated timeline of 30-36 months.

Within their proposal, Mintier Harnish has specified a work plan and schedule with a proposed duration of 36 months. Assuming that the City Council authorizes this agreement this evening, the work on this effort will commence immediately. It is assumed that the remainder of the calendar year will be focused on project initiation activities including the execution of contracts, setting of schedules, and coordinating the preparation of the necessary documents and records required to commence the process. The formal project kickoff is anticipated to take place in January 2026.

The proposed timeline from Mintier Harnish shows the work being completed by the end of calendar year 2028.

FISCAL IMPACT
Funding for this effort is included within the adopted Fiscal Year 2025-26 Annual Budget and Five-Year Capital Improvement Program (CIP). The funding is programmed beginning in FY 2025-26 and continuing through FY 27-28 with a total project budget of $1,750,000. The funding is derived from the General Fund as well as reserves that were established to begin funding the General Plan. The funding schedule is $300,000 in FY 2025-26, $1,000,000 in FY 2026-27, and $450,000 in FY 2027-28 which correlates to the multi-year schedule associated with this effort.

The available budget is sufficient to meet the proposed cost of $1,696,426 provided by Mintier Harnish.

ENVIRONMENTAL CONSIDERATIONS
This action is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA). Future actions deriving from this effort, including the adoption of the General Plan and the Development Code will have the necessary environmental review considered at the time that those items are presented for adoption.

CONSIDERATION OF STRATEGIC PRIORITIES
This item aligns with Strategic Priority Goal No. 5 to “preserve and protect the quality of life for the residents and the businesses, while maintaining a balance with the environment to foster a sustainable economic base.”

RECOMMENDED ACTION
It is recommended that the City Council adopt a Resolution Authorizing a Professional Services Agreement with Mintier Harnish for Preparation of the General Plan Update; and provide staff with direction related to establishing a General Plan Advisory Committee.

ATTACHMENTS

1. Resolution 2025-XX

2. General Plan RFP Document

3. Proposal of Mintier Harnish
RESOLUTION NO. 2025-XX

RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES

AGREEMENT WITH MINTIER HARNISH FOR

PREPERATION OF THE GENERAL PLAN UPDATE
WHEREAS, a City’s General Plan is a long-term, comprehensive blueprint for a City’s development, outlining goals and policies for land-use, housing, and other community services and a General Plan is required by California Government Code Section 65300, and the State Office of Planning and Research recommends that General Plans be updated every 10-15 years; and WHEREAS, the City of Big Bear Lake’s current General Plan was adopted in 1999 and it contains all elements that were required by State law at the time of adoption; and WHEREAS, the General Plan serves as the basis for the City’s Development Code, which was last amended in 2003, and the Development Code is the codification of the goals and policies of the General Plan and serves as the key implementation tool of that plan; and WHEREAS, beginning in 2021, the City Council began the discussions related to the initiation of a new, updated long-term planning process and the appropriateness of updating the City’s General Plan; and
WHEREAS, in 2021, the City Council initiated a community visioning process and authorized a solicitation for a consultant to perform the visioning process and in April 2022, an agreement was a awarded to DKS Consultants for this effort; and
WHEREAS, in October 2023, the City Council adopted a new Community Vision which includes the work derived from the overall process and this Vision would serve as the cornerstone of a future General Plan update; and
WHEREAS, as a part of the development of the proposed Fiscal Year 2025-26 Annual Budget and Five-Year Capital Improvement Program, staff presented the inclusion of the General Plan as a priority project and recommended funding this effort at a level of $1,750,000 over the subsequent three (3) Fiscal Years, through FY 2027-28; and
WHEREAS, the City Council adopted the proposed budget in June 2025 and included the requested funding to proceed with the update of the City’s General Plan; and WHEREAS, On August 7, 2025 the City issued a request for proposals (RFP) seeking qualified consulting firms to assist with preparation of the General Plan Update, including public engagement, technical studies, an update to the City’s Development Code, and preparation of required environmental documentation in compliance with the California Environmental Quality Act (CEQA) and on September 18, 2025, the City received five (5) proposals; and WHEREAS, staff thoroughly reviewed all proposals for qualifications and similar experience, an understanding of the scope of work and the consultants proposed work plan, as well as the cost Item 2.4
Attachment 1
effectiveness of the proposals. Additionally, all proposers were invited to and attended and in person interview with Planning staff as a part of the review process; and WHEREAS, upon the thorough review of the proposals, staff has identified Mintier Harnish as the preferred consultant for this project; and
WHEREAS, Mintier Harnish has demonstrated expertise and experience in preparing seventy (70) comprehensive General Plans or General Plan Updates for cities and counties throughout California and their proposed team has the necessary experience and expertise to successfully complete this engagement; and
WHEREAS, the proposal of Mintier Harnish includes a detailed and comprehensive work plan, inclusive of and expanded on the scope of work that the City specified within the proposal solicitation and Mintier Harnish has proposed to complete the scope of work within thirty-six (36) months consistent with the City’s anticipated timeline for this project; and WHEREAS, Mintier Harnish has completed similar projects across the State, including with jurisdictions that have similar land-use conditions and economic drivers to those in Big Bear Lake, including the Cities of Napa, Shasta Lake, South Lake Tahoe, and Susanville, as well as the Counties of El Dorado, Inyo, Kern, Lake, and Placer, amongst others; and WHEREAS, Mintier Harnish has proposed to complete the scope of work for the not to exceed price of $1,696,426; and
WHEREAS, funding for this project was included in the Fiscal Year 2025-26 Annual Budget and Five-Year Capital Improvement Plan in the amount of $1,750,000 beginning in Fiscal Year 2025- 26 through Fiscal Year 2027-28; and
WHEREAS, this action is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA). Future actions deriving from this effort, including the adoption of the General Plan and the Development Code will have the necessary environmental review considered at the time that those items are presented for adoption.

NOW, THEREFORE, BE IT RESOLVED by the City Council that:

1. A Professional Services Agreement is hereby approved with Mintier Harnish for the Preparation of the General Plan Update in an amount not to exceed $1,696,426.

2. The City Manager is authorized to execute the Professional Services Agreement in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this 12th day of November 12, 2025.

Perri Melnick, Mayor
ATTEST:

Erica Stephenson, City Clerk

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

AYES:

NOES:

ABSTAIN:

ABSENT:

Erica Stephenson, City Clerk
Community Development Department
39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 • www.citybigbearlake.com

REQUEST FOR PROPOSALS
The City of Big Bear Lake
Community Development Department
invites submissions for:

GENERAL PLAN

AND MUNICIPAL CODE

UPDATES
RFP Issue Date: August 7, 2025
All responses to this RFP must be submitted to the
Planning Department at City Hall:
39707 Big Bear Boulevard
PO Box 10000
Big Bear Lake, CA 92315
no later than 4:00p.m. September 18, 2025.

Item 2.4
Attachment 2
City of Big Bear Lake RFP/General Plan & Municipal Code Updates 2 1. PURPOSE
The City of Big Bear Lake is seeking proposals from highly qualified, professional consultants to assist the City with an update to its General Plan and updates to Title 17 (Land Use Code – commonly referred to as the Development Code) and Title 16 (Subdivision) of the Municipal Code. The consultant will review the existing general plan and landscape in the area and work to identify challenges, opportunities, and innovative solutions as a part of preparing the City’s next General Plan. As the blueprint document guiding future City growth and development, the general plan update must identify policies, goals and programs to guide the future physical, social, and economic development of the City. These efforts will also guide updated to the Municipal Code which shall include clear guidelines and procedures to realize the expectations of the updated/revised general plan.

The consultant must have experience collaborating with city councils and city staff for developing plans of this nature. Further, the consultant should have a proven track record of successful engagement with community stakeholders, facilitating community discussions, presenting information and concepts in a clear manner. The overall goal of this engagement is to develop a revised or updated general plan in compliance with State of California requirements. Additionally, the consultant must exhibit understanding and sensitivity to local expectations, and demonstrate experience working in communities with characteristics similar to Big Bear Lake. The consultant will be expected to develop this general plan update in accordance with the findings adopted within the 2023 Community Visioning process.

This effort is fully-funded and approved within the City’s adopted Five-Year Capital Improvement Program from Fiscal Year 2025-26 through Fiscal Year 2027-28. Work on the General Plan is anticipated to begin late 2025 and is expected to be finalized within 30-36 months from commencement.

2. BACKGROUND
The City of Big Bear Lake is a four-season, resort community located at an elevation of 6,752 feet in the San Bernardino National Forest, approximately 100 miles east of Downtown Los Angeles. Comprising nearly seven square miles, the City has a permanent population of 5,206. The City of Big Bear Lake serves as the primary commercial hub for the greater Big Bear Valley, which is comprised of a number of unincorporated communities with an additional population of approximately 12,000.

State Route 18 (Big Bear Boulevard) traverses the City, in an east-west direction, and serves as a primary commercial corridor and gateways at the City boundaries. The City’s primary land uses are single family residential, creating a stock of nearly 10,000 housing units. Of those nearly 10,000 housing units, approximately 22% (about 2,240 units) are occupied by permanent residents with the remainder being second homes. As of July 2025, the City has 2,775 homes (about 28% of all units) licensed for vacation rental use, with most offered for such use less than 180 days per year.

City of Big Bear Lake RFP/General Plan & Municipal Code Updates 3 According to Visit Big Bear, the local destination marketing organization, approximately 3,000,000 visitors annually travel to Big Bear to experience the community and its many recreational and entertainment offerings. In the winter season, visitors flock to Big Bear Mountain Resort, which encompasses two ski areas, as well as other winter activities.

Summer season visitation is focused on the namesake Lake, extensive outdoor recreation opportunities, and a number of special events including athletic based events, concerts, and performing arts. Given the extensive draw to visitation, the Big Bear Valley, including the City and unincorporated residents (about 18,000 permanent residents), can expand up to 200,000 people on busy festival or holiday weekends.

General Plan
The City’s General Plan was adopted in August 1999. This current plan is the second such plan for the City and includes all elements that were mandated at the time that the General Plan was developed:

General Plan Elements,
G.C. § 65302
City of Big Bear Lake, Equivalent Elements
Land Use Element (required) Land Use Element
Circulation Element (required) Circulation Element
Housing Element (required) Housing Element*
Conservation Element (required) Environmental Resources Element (biological, cultural, water, air, energy and mineral
resources)
Public Services and Facilities Element
(wastewater, other utilities and services)
Open Space Element (required) Open Space, Parks and Recreation Element Noise Element (required) Noise Element
Safety Element (required) Environmental Hazards Element (geotechnical, flooding/hydrology, hazardous and
toxic materials)
Public Services and Facilities Element
(emergency preparedness)
Environmental Justice Element
(required on or after Jan 1, 2018)
none
additional elements (optional) Community Design Element * On October 10, 2022, the City received certification of its 2021-2029 Housing Element by State HCD.

The City has achieved many of the identified goals of the General Plan since its adoption.

In March 2023, the City embarked on a focused community visioning effort as a first step in the process of updating the General Plan. In the time that has passed since the current General Plan was adopted, the make-up of the community has changed and the hope of this process if to engage with a wide array of stakeholders to better understand the current City of Big Bear Lake RFP/General Plan & Municipal Code Updates 4 sentiments regarding Big Bear Lake’s identity and future goals. The community vision was adopted in October 2023 and highlighted maintenance of existing Goals & Policies within the General Plan while emphasizing a need for improvement and revitalization. The findings of the Community Vision are available to all proposers for their review and it is expected that the Community Vision will be a foundational element on which the General Plan is developed.

Development Code
The City’s first comprehensive Development Code (Title 17 of the Municipal Code) was adopted from the County of San Bernardino land use code. One comprehensive code update occurred in 2003, and subsequent amendments have been relatively minor. Over the years, sections of the Development Code have been amended in response to specific topics, concerns, or to align with changes to State legislation.

Amendments and updates to the Development Code may require substantial rewrites and updates to conform to current best practices, State statutes, and to reflect the vision and goals of the updated General Plan. Some of these updates, such as the Sign Code and consideration of Dark Sky elements, may require additional public outreach and engagement, based upon current public sentiments and interest. The City would like the code to be forward- thinking and align with the City’s vision, especially with regard to streamlining processes, types of land uses, and clarity/comprehension to the general public, while remaining legally sound and defensible.

Subdivision Ordinance
The Subdivision Ordinance (Title 16 of the Municipal Code) was adopted in 1989 and has received two updates since that time. In 2009, Chapter 16.19, pertaining to parks and recreation fees was added, and in 2022, urban lot splits was addressed under Chapter

16.07. An amendment to this ordinance must alogn with current subdivision legislation, the forthcoming General Plan, and consistency with the City’s land development processes.

Specific Plans
Public Resources Code Section 65450 allows the preparation of specific plans for “the systematic implementation of the general plan…” Specific plans are an effective way to plan and encourage growth and development in areas with unique situations, in cases where the General Plan does not contain sufficient detail to guide development, or if the citywide zoning ordinance contains some inappropriate or inapplicable regulations given the unique characteristics of an area. There have been two such specific plans prepared in Big Bear Lake: the Village Specific Plan and the Moonridge Specific Plan. The Village Specific Plan was adopted in 1987 to enhance and support the traditional business core of the community and protect its character. The Moonridge Specific Plan, originally adopted in 1996, was designed to enhance the future development of Moonridge Road and the surrounding commercial & residential areas. The specific plan was repealed City of Big Bear Lake RFP/General Plan & Municipal Code Updates 5 years later due to restrictive development standards and the infeasibility of a trail system.

The intent with this General Plan update will be to update the Village Specific Plan with contemporary land uses, design standards, and similar development code requirements applied with updated General Plan Elements. The update may also include a new Moonridge Specific Plan to the same standard.

General Plan Advisory Committee
As a part of this process and to facilitate community participation and investment in this process, the City Council anticipates the establishment of a General Plan Advisory Committee (GPAC). The GPAC will be comprised of a variety of stakeholders and be consulted for much of the community engagement efforts as a part of this process. The final makeup of the GPAC is still pending but it is anticipated to include representatives from the City Council and Planning Commission. Additionally, it is expected that appointees from the boards of local governmental entities and public districts that represent the community on matters of lake management, public transportation, healthcare, and education will be appointed to this committee. Additional membership will be comprised of representatives from the Chamber of Commerce, Visit Big Bear, and the business community, including representatives from a variety of local businesses, as well as full-time residents, and part-time residents or second homeowners.

While the details of this Committee are still being finalized, it is anticipated that they will be engaged for feedback and review on matters pertaining to this project. Their oversight and influence will be advisory in nature rather than directive or binding. Their meetings will be subject to the Ralph M. Brown Act in that their meetings will have a publicized agenda and be open to the public for attendance and participation.

3. SCOPE OF WORK
The selected consultant will be responsible for managing this project in coordination with the City and must incorporate all elements of this request for proposal document as well as industry best practices and statutory requirements into this process. The consultant will be responsible for demonstrating advanced ability and specific production knowledge of the following project components:

A. Project Management
• Management and supervision of the consultant team
• Kickoff meeting with City staff to further define roles and responsibilities, and paths of communication; to review and receive available project information; and to refine the work program.
• Coordination, contact, and consultation with responsible agencies and affected organizations, including the distribution of pertinent documentation • Obtaining information and documentation as needed
City of Big Bear Lake RFP/General Plan & Municipal Code Updates 6 • Coordination with the City’s project team; periodic meetings with City staff should be scheduled in order to address staff concerns, apprise staff of procedural requirements, and discuss progress towards completion of the work program. • Maintenance of a working time line containing any staff meetings, public workshops, and work program checkpoints.
• Ensuring compliance with the requirements of State General Plan Law and other pertinent legislation
• Effectively and efficiently managing the established project budget and resources that are authorized for this project.

B. General Plan Update
The updated General Plan shall demonstrate compliance with Government Code Section 65302 by providing the mandatory elements required by all jurisdictions in a consistent format with the existing general plan. The selected consultant is expected to review and analyze the existing General Plan to establish which, if any, portions of the existing document can be maintained and/or updated as well as which portions of the existing plan need to be entirely redeveloped.

This update will require the addition of an Environmental Justice Element pursuant to SB 1000 as this Element was not a component of the existing General Plan based upon the timing of when the existing plan was adopted.

The following list provides a generalized overview of anticipated changes to the existing general plan:
• Land Use Element
o Update Land Use Table, Zoning, and Designations (update) • Circulation Element (update as needed)
• Environmental Resources, Air Quality, and Public Services & Facilities Element (Conservation Element) (update as needed)
o Dark Sky Initiative (new policy)
• Environmental Hazards and Public Services & Facilities Element (Safety Element) (update as needed)
o Winter Emergency Operations (update)
o Add Fire Hazard Planning and Wildland Urban Interface requirements (new policy)
• Noise Element (update as needed)
o Focused enforcement by land-use categories (new policy) • Open Space, Parks, and Recreation Element (update)
o Master plan of trails (update)
o Public lake-access points (update)
o Healthy Communities (new policy)
• Public Services and Facilities Element (update)
• Community Design Element (update)
City of Big Bear Lake RFP/General Plan & Municipal Code Updates 7 • Housing Element
o Maintain and accelerate 2021-2029 Housing Element programs & policies. o 2030+ Housing Element (7th cycle - update) (new element) • Environmental Justice Element (new element)
The production of any and all deliverables will be included within the general plan update including but not limited to the following:
• Existing Conditions Report containing a summary of findings, date, assumptions, and a draft outline of the preliminary General Plan. The report should also contain preliminary policies, land use recommendations, and implementation measures • Maps and graphics for all community and public hearing meetings • Administrative Draft General Plan Update
• Final General Plan Update
• Administrative Draft Environmental Document (including any technical studies and/or documentation)
• Final Environmental Document (including any technical studies and/or documentation)
• Mitigation Monitoring and Report Program (MMRP)
• Zoning Code and Maps Update
• GIS shapefiles (.shp)
C. Public Engagement
The General Plan Update process must include a robust public engagement program that engages all sectors of the City’s population and that incorporates the results of the Community Visioning process. Include proposed outreach strategies, budget, and number of meetings that would be anticipated for public engagement. The work plan should indicate how the community’s vision and values will be integrated into the General Plan.

The General Plan Advisory Committee (GPAC) is expected to be utilized as the common thread throughout the update process. The Consultant is expected to participate in all GPAC meetings, of which there are anticipated to be approximately twelve (12) meetings over the duration of project. As for consultant participation in these meetings, the minimum expectation would be that the Project Manager / Primary Staff and at least one (1) additional staffer attend these meetings in person. As appropriate, additional support staff can participate in the meetings remotely so long as a minimum in person presence is maintained by the consultant. These expectations may fluctuate for meetings depending on the topic at hand or the anticipated level of public participation in these meetings.

D. California Environmental Quality Act (CEQA)
The consultant will be required to coordinate an environmental review of the General Plan in conformance with the California Environmental Quality Act. The environmental review City of Big Bear Lake RFP/General Plan & Municipal Code Updates 8 will generally analyze the broad environmental effects of implementing the changes in the comprehensive or focused General Plan Update and associated zoning ordinance updates. At a minimum, the scope of services will include completion of the CEQA compliance process and required documentation and noticing for the project, pursuant to § 16053 of the State CEQA Guidelines. § 16053 of the State CEQA Guidelines includes preparation of all required notices and environmental impact assessments, any necessary consultations with resource agencies, and identification of applicable permits and approvals required, if any, in concert with the preparation of the updated General Plan Elements as required by the most recent OPR General Plan Guidelines.

The Consultant shall be responsible for all CEQA work on the General Plan Update. Any resulting mitigation measures shall be accompanied by a Mitigation and Monitoring Program prepared by the Consultant. The Consultant shall prepare a comprehensive Environmental Impact Report (EIR) for the work contemplated in the RFP in accordance with the latest procedural and substantive requirements of CEQA. Timing for the preparation of the comprehensive or focused General Plan Update and the EIR shall be overlapping so that the information collection for both documents will be parallel and consistent.

E. Development Code Update
It is anticipated that this update will result in changes to the City’s Land Use Map, Zoning Map, and Municipal Code. In addition, the Consultant shall prepare a work plan including the adoption of a new Development Code or comprehensive modification to Title 17 and Title 16 of the Big Bear Lake Municipal Code. Any update shall be reflective of previous public participation efforts and/or incorporate additional public participation in the decision-making process.

Staff has identified the below listed sections as needing significant attention and consideration throughout this process. These highlights are derived from staff and user experience with the current policies as well as prevailing public sentiment related to them. o The Village Specific Plan (complete update)
o The Moonridge Corridor (new specific plan)
o Special Events Ordinance
o Signs (update)
This list is not intended to be all encompassing but, rather, illustrative of some of the key focus efforts of this effort.

F. Consultant Expectations
Additionally, as part of the proposed scope of work, the consultant should include and demonstrate the following skills, abilities, and understandings:
• Responsibility to manage the project, including scheduling, budgeting, and quality control of public documents.

City of Big Bear Lake RFP/General Plan & Municipal Code Updates 9 • Review of all pertinent background information, including but not limited to City Council strategic plan goals and community vision results, and incorporating these into the update effort.
• Develop and propose a comprehensive work plan to include any and all recommended services necessary to achieve the project’s objectives for an updated or revised General Plan, and updates to the Municipal Code. • Demonstrate how the newly adopted Community Vision will be incorporated into various elements of the General Plan.
• Evaluate and develop land use goals and policies, including The Village Specific Plan and the Rathbun Creek Sustainability Plan as they relate to economic development strategies, redevelopment opportunities, etc. • Identify and strengthen goals and programs that align with the certified 2021-2029 Housing Element.
• Evaluate and recommend goals and policies relating to hazard mitigation and other safety element concerns.
• An attainable schedule for the General Plan update process, as described within this scope, including major anticipated/recommended activities and actions. • A preliminary schedule and description of approach to address updates to Title 17 (Development Code) and Title 16 (Subdivisions) of the Municipal Code. • Conduct adequate outreach and facilitate study sessions/workshops with community stake holders in an effort to achieve transparency and be responsive to all community members.
• Prepare and finalize documents, identifying recommended changes to existing policies and programs, or develop new policies, programs, and objectives for each element of the general plan in compliance with State Requirements. All submitted documents will be subject to the review of City staff and shall be revised as necessary. The final documents shall be complete, presentable, and ready for adoption.
• Recommendation of periodic check-ins with staff, and updates to the Planning Commission and/or City Council.
• Prepare agendas and graphics, guide discussions, and make in-person presentations at GPAC meetings and other public meetings and workshops, as recommended or requested.
• In-person attendance at Planning Commission and City Council meetings, to present and support the general plan adoption. City staff would anticipate at least four (4) Planning Commission Meetings and four (4) City Council Meetings throughout this process. Meeting schedules, agendas, as well as the number of meetings to complete this assignment, are subject to change at any time.

4. AVAILABLE RESOURCES
The below documents have been identified and will be made available to all proposers throughout the RFP Process. This list is not exhaustive of all pertinent Planning City of Big Bear Lake RFP/General Plan & Municipal Code Updates 10 documents but is believed to be inclusive of the necessary documents on which to prepare a proposal for the development of the General Plan. Should additional documents be desired, please submit a request to City Staff for their research and, should additional documents be found, they will be made available to all potential proposers through an addenda process of this solicitation.

The City of Big Bear Lake Municipal Code, including Title 16 (Subdivisions) and Title 17 (Land Use Code) can be found at:
https://library.municode.com/ca/big_bear_lake/codes/code_of_ordinances The following documents and resources are available on the City’s Planning Webpage https://www.citybigbearlake.com/index.php/departments/planning-inspections/planning :
• General Plan and all elements, including 2021-2029 Housing Element • Community Visioning Results and webpage
• Pedestrian, Bicycle and Equestrian Master Plan
• Rathbun Corridor Sustainability Plan
• Village Specific Plan
• VMT Thresholds of Significance
• Big Bear Lake Zoning Map
• Development Projects (interactive story map of current projects) • Development Summary List (list of mapped development projects) • Approved Development Code Updates (not yet incorporated into online version of the Municipal Code)

5. ANTICIPATED RFP SCHEDULE
The tentative schedule for this RFP is anticipated as follows, but may change as necessary:

August 7, 2025 RFP Issuance/Distribution
August 28, 2025 Deadline for consultant questions, no later than 4:00 p.m.

September 4, 2025 Responses to timely questions will be issued.

September 18, 2025 All submissions must be received no later than 4:00 p.m.

October 22 – 23, 2025 Hold for Consultant Interviews/Presentation (at discretion of City)
December 10, 2025 Anticipated City Council consideration of Service Agreement City of Big Bear Lake RFP/General Plan & Municipal Code Updates 11 6. REGISTRATION AS INTERESTED/POTENTIAL PROPOSER
All interested parties are requested to register with the City by submitting an email to [email protected] with the firm name, a point of contact, telephone number, and email address. Providing this information to the City will ensure that all interested firms will receive all communications from the City related to this solicitation.

7. QUESTION AND CLARIFICATION PROCESS
City staff will accept any questions or requests for clarifications related to this RFP, in writing via email to [email protected], by 4:00 p.m. on Thursday, August 28, 2025. City staff will review all questions received and generate responses, to the extent practicable, for these questions. The City’s responses to these questions will be issued as an addendum to the RFP and be shared with all potential proposers to this process.

Should the City receive extensive questions, the responses may be made in multiple addenda and on a more frequent basis. The above timeline will reflect the deadline for any and all inquiries.

Please do not contact City staff directly, via email or the telephone, as they will be unable to answer any questions other than through the above described process.

8. SUBMITTAL INSTRUCTIONS
By submitting a response, Consultant represents that the firm has thoroughly examined and become familiar with the services required by this RFP and that it is capable of performing quality work to achieve the City’s objectives, as described under Purpose and Scope of Work. Consultant is prepared to comply with all statutes and regulations applicable to the work to be performed. All proposals should include a statement to this effect and be signed by an authorized representative of the firm.

Staff will only consider proposals for the complete scope of work including the General Plan Update, Environmental Review, and Development Code Update. All proposals shall have one, key firm or entity for which the project will be awarded; however, that firm is able to utilize subconsultants or other arrangements to complete the scope of work.

Should an interested party want to only propose on a certain portion of the work, it is recommended that they seek opportunities to work as a sub-consultant or establish a joint venture with other interested firms.

8.1 Submittal Format and Deadlines
The submission of proposals should include five (5) bound, hardcopies and one (1) flash drive containing one (1) PDF version of the complete proposal. All proposals must be submitted by 4:00 p.m. on September 17, 2025 to:

Big Bear Lake City Hall
39707 Big Bear Boulevard
PO Box 10000
Big Bear Lake, CA 92315
City of Big Bear Lake RFP/General Plan & Municipal Code Updates 12 To ensure proper routing, and timely receipt, all packages should be clearly marked as containing a response to the General Plan RFP. Late proposals will not be accepted and consideration should be made for delays of the Post Office or other courier services, as well as road conditions should the materials be dropped off directly.

8.2 Acceptance of Proposals and Associated Conditions
• All proposals shall remain valid for a period of one hundred eighty (180)-days. • The City of Big Bear Lake reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in any proposals.
• The City of Big Bear Lake reserves the right to amend, withdraw or cancel this RFP at any time without prior notice and it makes no representations that any contract will be awarded to any Consultant responding to this RFP. • The City of Big Bear Lake reserves the right at its sole discretion to modify this RFP should the City of Big Bear Lake deem that it is in the best interests to do so. • All proposals, in their entirety, received by the City of Big Bear Lake shall become property of the City of Big Bear Lake and may be subject to the California Public Records Act. Proposals may be made available to requesting parties, pursuant to the CPRA, only after the review has been completed and a staff recommendation has been prepared. Submitted proposals are not to be copyrighted. • The City of Big Bear Lake is not liable for any cost incurred by Consultant prior to execution of a contract.
• Unless otherwise required by the City of Big Bear Lake, the City does not intend to provide office space for Consultant’s personnel at City Hall. The City of Big Bear Lake does not intend to reimburse the Consultant for personnel relocation under a contract on this solicitation.

9. PROPOSAL ELEMENTS
Consultants must submit clear and concise responses to include the information outlined in this section. Reponses must be comprehensive and organized as follows:

A. Cover Letter
The cover letter must be signed by an officer of the firm authorized to execute a contract with the City. The primary contact should be identified with a phone number, email, location and mailing addresses.

B. General Qualifications
Provide a summary of the Consultant’s qualifications, general information about the firm, location of office(s), years in business, and areas of expertise. Provide a brief description of recent projects that involved a similar scope of services.

C. Key Staff & Sub-consultants
City of Big Bear Lake RFP/General Plan & Municipal Code Updates 13 Identify key staff and include a description of their abilities, qualifications, experience, and role for this RFP. Attach resumes of key staff that will be assigned to this project and include a proposed project management structure and organizational chart.

Identify any portion of the scope of work that would be subcontracted. Include firm qualifications (brief) and key personnel, telephone number, email address, and contact person for all subcontractors. The City reserves the right to approve or reject all consultants, internal staff performing consulting services, or sub-consultants proposed by the Consultant.

D. Project Approach/Workplan
Consultant shall describe its understanding of the project, detailed work approach, and methodology. Consultant shall expand on the Scope of Work, if appropriate, to accomplish the overall objective of the project and provide suggestions which might enhance the results or usefulness of thresholds. Include assumptions about the number of meetings needed with City staff and other stakeholders to complete the Scope of Work. Consultant shall provide an example of similar projects prepared by the firm or proposed team.

Consultant shall also include a schedule of work, including benchmarks, milestones, and deliverables.

E. References
Consultant shall provide a list of at least three (3) recent references for the firm and any sub-consultants, including the names, addresses, email addresses, and telephone numbers of recent clients, preferably other public agencies for which Consultant has done similar work. Include a list of specific projects associated with each reference, date work was performed, budget/cost, whether the project was or was not completed within budget, and key personnel involved.

F. Budget
The cost proposal shall include all labor costs, overhead costs, sub-consultant costs, and an itemized list for direct expenses. Costs must be shown in a matrix format, by task grouping, with hours per staff member and labor costs. This budget will create a basis for which all costs and payments are to be submitted, verified, and paid.

Total project costs should be broken into three (3) key areas:
• General Plan Update
• Environmental Review and Documentation
• Development Code Update
Anticipated costs should be broken down, within these areas, as the consultant sees fit based upon the supportive tasks and efforts that make up these total key areas. These costs should be balanced to ensure that each functional area’s budget supports that entire effort as well as an appropriate amount of the overall project overhead.

City of Big Bear Lake RFP/General Plan & Municipal Code Updates 14 The provided budgets will be used as the basis of invoicing and cost control for the project.

All work will be billed on a time and materials basis, pursuant to the established budgets.

Staff anticipates a brief call (less than thirty minutes) each month to review the current invoice, the overall costs, and adherence to the established budget relative to the work completed.

Additional, additive work or requests that are outside of the contracted scope of work shall not be undertaken without written authorization of the Project Manager. The consultant shall submit any requests for additional work or compensation to the Project Manager, in writing, for review and consideration.

The City Council reserves the right to award either the complete scope of work or a modified scope of work for this project. A modified scope of work would be subject to negotiation with and the concurrence of the selected consultant. Pursuant to the City’s standard Professional Services Agreement (attached), which will be executed for this program, the City and the Consultant reserve particular rights to terminate the agreement or amend the scope. All compensation will be based upon hours expended and work completed, not the expending of the complete budget line.

G. Agreement for Professional Services
Provide a statement that you have reviewed the Agreement for Professional Services (Exhibit A) to be used for this Project and that your firm will be willing to execute the agreement, as presented. All proposers should also certify that the firm will be able to provide the required insurance in the amount, types, and endorsements as required within the Agreement for Professional Services (Exhibit A). Alternatively, if there are provisions within the City’s Standard Agreement, including insurance requirements, that are not acceptable to your firm, please indicate what provisions those are and why, and what substitution your firm would suggest. Additionally, the following applies to this agreement:
• The City of Big Bear Lake reserves the right to modify the professional services agreement to the extent that it deems necessary either before or during any negotiations with the selected Consultant.
• The Consultant is expected to review the general terms and conditions and acknowledge their acceptance of Appendix A in the Proposal Cover letter (or their objections to specific parts of Appendix A) as a mechanism to expedite the contract negotiation process.

10. EVALUATION CRITERIA
Upon receipt of all timely proposals, the City of Big Bear Lake will evaluate and consider each qualifying and responsive submittal, based on:
• Relevant work experience and qualifications of project team; • Overall project approach and scope;
• Anticipated scheduling and timing to complete tasks;
• Cost-effectiveness of proposal;
City of Big Bear Lake RFP/General Plan & Municipal Code Updates 15 A Consultant may be selected without discussion upon review of the proposals received.

At the City’s discretion, interviews may or may not be conducted. Therefore, proposals should be submitted on the most favorable terms. The City is asking that all proposing firms reserve the dates of October 22 and 23, 2025, for possible interviews. Should the proposal review team determine it is appropriate to interview interested firms, these are the dates that any interviews will be held. Firms that are invited for an interview will be informed as soon as possible to allow for planning and coordination. Firms may or may not be invited for an interview based upon the initial review of proposals received.

10.1 Project Manager and Key Staff
It is imperative that the key personnel providing the services have the background, experience, and qualifications to address the City’s needs for this RFP. The City of Big Bear Lake reserves the right to approve all key personnel individually for work on the contract.

The Proposal shall name the assigned Project Manager and all key personnel. Resumes and qualifications of the Consultant team, including their assigned role, experience, and examples of similar projects shall also be provided.

After a contract is signed, Consultant may not replace key personnel assigned to the project without written agreement of the City of Big Bear Lake. City approval is required before any personnel substitutions may occur. The City of Big Bear Lake reserves the right to request that the Consultant replace a staff person assigned to the contract should the City of Big Bear Lake consider such a replacement to be for the good of the project.

Replacement staff would be subject to the City of Big Bear Lake written approval prior to assignment to the team.

10.2 Project Scope and Implementation Approach
Consultant shall provide a narrative that outlines and better describes their approach to the prescribed scope of work to this assignment. The proposal should focus on:
• A description of the Consultant’s recommended approach to achieve the desired outcome. The approach should be comprehensive and include all activities and actions necessary, from start to finish, concluding with adoption of the General Plan.
• The proposal shall be of sufficient detail to demonstrate the Consultant’s expertise and ability to accomplish the City of Big Bear Lake’s objectives. • Outline the activities that would be undertaken in completing the Scope of Work and specify who in the firm would perform them.
• Identify any special issues or problems that are likely to be encountered in a project of this type and how the Consultant would address them. • Consultant is encouraged to identify enhancements or procedural or technical innovations to the Scope of Work that do not materially deviate for the objectives.

City of Big Bear Lake RFP/General Plan & Municipal Code Updates 16 • If any optional activities are recommended, be sure to include those details under this section as well.

10.3 Schedule and Timing
Consultant should include a schedule for timely completion of the necessary and recommended tasks. If optional activities are included, be sure to include these activities in the schedule.

10.4 Cost-Effectiveness
Consultant should identify methods that will be incorporated to ensure quality control for the project, including budget and schedule management. These approaches should be identified and explained within the proposal.

The cost proposal shall include all labor costs, overhead costs, sub-consultant costs, and an itemized list for direct expenses. Costs must be shown in a matrix format, by task grouping, and show hours per staff member and labor costs.

Enclosure:
• Standard Professional Services Agreement
City of Big Bear Lake
Prepared for:

City of Big Bear Lake
Prepared by:

Mintier Harnish
General Plan and
Municipal Code Updates
Proposal for Services | September 18, 2025
Item 2.4
Attachment 3

City of Big Bear Lake
Prepared by:

Mintier Harnish
Jim Harnish, Principal/Owner
1415 20th Street
Sacramento, CA 95811
916.446.0522
[email protected]
In association with:

Rincon Consultants
DKS Associates
UrbanGreen
General Plan Update
and Municipal Code Updates
Proposal for Services | September 18, 2025

Mintier Harnish | Proposal for Services
v
Contents
A. Cover Letter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 B. General Qualifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 C. Key Staff and Subconsultants. . . . . . . . . . . . . . . . . . . . . . . . . . . 5 G. Approach and Work Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 E. References. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 F. Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 G. Agreement for Professional Services. . . . . . . . . . . . . . . . . . . 49 Appendix A: Detailed Resumes. . . . . . . . . . . . . . . . . . . . . . . . . . . 51 City of Big Bear Lake | General Plan and Municipal Code Updates vi
Years of
Experience 40
General Plan
Updates 70
Housing
Elements 80
Zoning Code
Updates 20
Successful
Projects 180+
About us
Why our Team?
We feel there are several features of our team that make us the right choice for the Big Bear Lake General Plan
and Municipal Code Update. In addition to our highly
qualified team members, our firm focuses on tailoring our projects to fit the needs of the jurisdiction in which we are working. Below highlights some of the skills, experience, and knowledge that uniquely positions us for this effort.

Proven Community Engagement
Our team consistently employs cutting-edge engagement
strategies that are innovative, interactive, inclusive, and fun. With 40 years of experience, we excel in implementing engagement initiatives across both in-person and virtual platforms.

Client and Community Oriented
In each city and county we work in, we immerse ourselves in the day-to-day aspects of living and working in a
community. We talk to residents and business owners
and decision-makers. We listen. This is the first and most important step in crafting insightful plans that make a real impact on communities.

Action-Oriented Planning
Planning documents tend to collect dust on a shelf
and over time in some communities are never fully
implemented. It is our goal to create concise, readable, and user-friendly documents that are regularly referred to and successfully implemented. We ensure our plans
are highly-graphical, approachable, and accessible in a multitude of languages and platforms.

Learning, Innovating, and Adapting
The world is constantly changing, and planning is no
exception. Our team stays up to date on contemporary
planning practices and finding innovative ways to improve our work products, engagement, and policy development.

By leveraging various technologies and engagement
platforms, we create plans and project materials that
are responsive to community needs and industry best
practices.

Our Firm by the Numbers
1 1415 20TH Street
Sacramento, California 95811
(916) 446-0522
FAX (916) 446-7520
[email protected]
www.mintierharnish.com
September 18, 2025
City of Big Bear Lake
Attn: Planning Department
39707 Big Bear Boulevard
PO Box 10000 Big Bear Lake, CA 92315
RE: Request for Proposals – City of Big Bear Lake General Plan and Municipal Code Updates To the Selection Committee:

Mintier Harnish and our team are pleased to submit this proposal to assist the City of Big Bear Lake with the preparation of its General Plan and Municipal Code Updates. In response to your request for proposals, the City will likely receive responses from several qualified firms. As part of your review and selection of a team for this important project, we feel there are several key factors that distinguish our team as described below and reflected in our scope of work.

General Plan Experience and Innovation. Mintier Harnish, a Limited Partnership, is a consulting firm specializing in the preparation of general plans. Our mission as a firm is to help public agencies, residents, businesses, and other stakeholders plan their communities and improve their quality of life through community involvement, innovation, technical expertise, and policy leadership. Since our founding in 1985, we have successfully completed over 70 general plans, 80 housing elements, and 24 zoning code updates in California. As part of this work, we constantly stay abreast of the latest State laws and planning trends and have developed tools designed to help communities update existing general plans to meet current regulations and contemporary planning practice. We see each of our general plan updates as an opportunity to innovate and improve upon the practice. When it comes to successful and implementable general plans, no other firm can match our quality or experience.

Community Engagement. A key aspect of our team is our belief in the public participation process and the vital role it serves in the successful development and implementation of a general plan. We offer a broad range of opportunities for engagement at each step in the Update process. Whether it is attending an innovative open house, a planning charrette, stakeholder interviews, or submitting ideas from the comfort of home via our online engagement tools, our outreach methods strive to gain the broadest engagement possible. We will build on the Visioning outreach already completed in Big Bear Lake and strive to engage all segments of the population.

Experienced Project Management. I will be the Project Director for the General Plan Update. I have been a planner since 1970 and have participated in the preparation of over 20 general plans. Brent Gibbons, AICP, will be the Project Manager. Brent brings over a decade of planning experience and has prepared several general plan updates. Michael Gibbons will be intimately involved in the project as the Assistant Project Manager.

A. Cover Letter
City of Big Bear Lake | General Plan and Municipal Code Updates 2 A Dynamic Team. Our teaming partners have been selected to bring the perfect mix of expertise and experience needed for this project. This team is comprised of firms that we have and continuously teamed with over the last 20 years. We know they are a great match for this project based on our years of experience working with each firm and their key staff members.

1. Rincon Consultants will develop the EIR and assist with analysis and policy development on a range of issues, including the Safety and Noise Elements, greenhouse gas emissions and climate change adaptation. Rincon brings extensive experience preparing general plans and related environmental impact reports and environmental analysis (e.g., acoustic studies, climate change vulnerability assessments, safety element analysis).

2. DKS will provide all required transportation and mobility services, as well as continuing community engagement, for the project. DKS is recognized as a local, regional, and national expert in multimodal transportation planning and in addressing SB 743 implementation (vehicle miles traveled threshold). Kendall Flint, DKS community engagement specialist, will be closely involved in all aspects of the community engagement program. In addition, Ron Phillips, of Phillips Consulting Services will join the team to assist in the Wildfire Prevention Planning and Evacuation Scenario Analysis. Ron is the ex-Fire Chief for El Dorado County and has more than 30 years of experience to the project. Ron also resided in the Big Bear Lake area for a number of years and is intimately familiar with the terrain and topography from a wildfire perspective.

3. UrbanGreen will join the team as a part of our community engagement team. Jim Heid, Urban Green founder, has worked with communities throughout California and the USA to find creative, sustainable solutions to critical housing and economic development challenges. Jim will lead the planning and design charrette.

Work Style. As part of this effort, we will be working closely with City staff, the community, GPAC, Planning Commission, and City Council. To have an effective, stress free, and enjoyable process, you need a team that is great to work with. The Mintier Harnish team has a very approachable, collegial, and comfortable work style with our clients. We bring great process experience and tailor it to the needs and personality of each community. We develop close, collaborative working relationships with each of our clients that last well beyond the completion of a project. We strongly urge you to confirm this with our references.

As owner of Mintier Harnish, I confirm and agree to the Standard Agreement for Consultant Services and Insurance Requirements as stated in the Request for Proposals, Appendix A. I am also authorized to bind the firm contractually on this project. Please contact me if you have any questions or need additional information at 916-446-0522 or [email protected].

I look forward to the opportunity to present this proposal and our team to you in person.

Sincerely,
Jim Harnish, JD
Principal/Owner
3 B. General
Qualifications
Mintier Harnish
Mintier Harnish is a Sacramento-based planning consulting firm specializing in the preparation of general plans, housing elements, development codes, and community engagement. Our mission as a firm is to help public agencies, residents, businesses, and other stakeholders plan their communities and improve their quality of life through solid research, community involvement, innovation, and policy leadership. Since our founding in 1985, we have prepared over 70 general plans, 80 housing elements, and 24 zoning codes across California. We take pride in having provided a broad range of planning services to more than 150 public agencies, law firms, and other organizations.

We are a leader in preparing implementable plans for the future that solve community policy issues. Our staff includes planning experts, each with their own unique mixture of education, training, and experience. We are all dedicated to providing the highest quality service to our clients. As one of California’s foremost planning experts, we pride ourselves on preparing plans that exceed the requirements of State law and serve as a practical guide for day-to-day decision-making. Mintier Harnish draws on its broad experience in preparing general plans for diverse communities across California and the Central Coast. We apply innovative policy solutions and practical experience to all the communities we have the pleasure of working with.

Revised May 2016 | Public Review Draft Alternatives Report 23 7th Street
11th Street
Meyers Drive
Decoto Road
Alvarado-Niles Road
Union Square
Cheeves Way
Station Way
Quarry Lakes Drive
Diamond Terrace
Zwissig Way
00 0.25 .51
Miles
7th Street
11th Street
Meyers Drive
Decoto Road
Alvarado-Niles Road Alvarado-Niles Road
Union Square
Cheeves Way
Station Way
Quarry Lakes Drive
Diamond Terrace
Zwissig Way
0 0.25 05. 1
Miles
emphasizes
roposed
Caltrans site.

BART Access
nstruction of the
s from Decoto
B2, the area is
jobs by 2040.
s
Research and Development Campus
Private Institutional
Civic Facility
Open Space
Agriculture
Special Industrial
Light Industrial
General Industrial
FIGURE 2-8: GREATER STATION DISTRICT ALTERNATIVE B2
Source: Mintier Harnish, February 2016.

City of Big Bear Lake | General Plan and Municipal Code Updates 4 County General Plan
City/Town General Plan
Mintier Harnish
We are a leader in preparing implementable plans for
the future that solve community policy issues. Our staff includes planning experts, each with his/her own unique mixture of education, training, and experience. This
map shows our firm’s general plan project experience in California.
7 PLANNERS
3 ADMIN. STAFF
1 OFFICE
40 YEARS IN

BUSINESS
180+

SUCCESSFUL

PROJECTS
7th Cycle Housing Elements: Trinity County and the City of Susanville 6th Cycle Housing Elements: Cities of American Canyon, Carlsbad, Galt, Lodi, Lompoc, Pleasant Hill, Shasta Lake, Solvang, St. Helena, and Visalia, and the Counties of Del Norte, Madera, and Stanislaus
Multi-jurisdictional Housing Elements - Community Engagement and Housing Needs Assessments TCAG: Dinuba, Exeter, Farmersville, Lindsay, Porterville, Tulare, Woodlake MCAG: Atwater, Dos Palos, Gustine, Livingston, Los Banos, Merced General Plan Experience
Recent Housing Element Experience
Mintier Harnish | Proposal for Services
5 We have assembled a well-qualified and experienced team led by Mintier Harnish. Jim Harnish, JD, Principal/Owner of Mintier Harnish, will be the Project Director for the team. Jim has been a planner since 1970. He has been staff for cities, counties, and regional planning agencies, including as Planning Director for the cities of Galt, Folsom, and South San Francisco. Jim has managed over 20 general plan updates and 10 zoning code updates.

Brent Gibbons, AICP, will serve as the Project Manager of the General Plan Update. Brent has worked as staff for cities and counties and is currently managing several general plan update projects. Michael Gibbons will serve as the Assistant Project Manager and will assist in the day-to-day management of the General Plan Update. Michael is currently managing several zoning code and general plan update projects. Our core management team brings experience from the successful management of dozens of general plans in California.

This section highlights the experience of key staff and subconsultants assigned to the Project. A description of each firm and its role can be found in Section B: General Qualifications. The amount of time key personnel will be involved in the respective portions of the project is shown in Section F: Budget. We have included our detailed resumes in Appendix A:

Detailed Resumes.

Jim Harnish, JD | Project Advisor
C. Key Staff and Subconsultants
Brent Gibbons, AICP, is a Principal Planner with over 10 years of planning and architectural experience who specializes in comprehensive planning projects including general plans, zoning codes, urban design standards and guidelines, and housing elements. Brent has a holistic view of planning having both worked for local municipalities and currently as a long-range planning consultant. Brent’s approach to planning is multi-faceted and includes a strong focus on community engagement and interaction in the planning process to ensure all voices are heard. He actively works to foster educational opportunities on all his projects to ensure communities, elected officials, and local staff have a better understanding of planning practice and how it affects them. Brent is currently one of the leading planners in the State on drafting, updating, and managing zoning codes, and is consistently on the forefront of bringing new and innovative ideas to this practice area. Brent has managed or is currently managing General Plans for Solvang, Susanville, Lompoc, Los Gatos, Millbrae, Pleasant Hill, and Ukiah, as well as Zoning Code Updates for Santa Ana, Cathedral City, Santa Clara, Windsor, and Ukiah.

Brent Gibbons, AICP | Lead Project Manager
Jim Harnish, JD, is the Principal/Owner of Mintier Harnish and will be the project team leader.

Jim has been a planner and project manager since 1970. He has been an attorney since 1981, with extensive experience in land use and CEQA. Jim has been Planning Director for three cities (Galt, Folsom, and South San Francisco) and understands every aspect of city and county planning and zoning. He has managed or is currently managing general plan updates for the cities of Alturas, Folsom, Galt, Gilroy, Hayward, Healdsburg, Isleton, Livingston, Millbrae, Pleasant Hill, Sacramento, San Ramon, Solvang, South San Francisco, Ukiah, Union City, Wheatland, and Windsor, and the counties of Calaveras, Fresno, Merced, Modoc, San Benito, San Joaquin, Trinity, and Ventura. Jim is currently managing or recently managed zoning code updates or amendments, some of which are SB2- funded projects, for the cities of Gilroy, Santa Clara, South Lake Tahoe, Ukiah, and Windsor and the counties of Fresno, Mariposa, Merced, and Sierra. Jim has an unparalleled working knowledge of general plan updates and has prepared dozens of general plan work programs and budgets.

Mintier Harnish Project Management Team
City of Big Bear Lake | General Plan and Municipal Code Updates 6 Mintier Harnish Project Staff
Ryan Lester is a Project Manager who specializes in preparing general plan and housing element updates that are accessible, user-friendly, and engaging. Ryan crafts existing conditions and trends reports, land use alternatives analyses, housing needs assessments, policy documents, and objective design standards for cities and counties throughout the state. Additionally, he constructs and implements community engagement programs, facilitates stakeholder interviews and community workshops, and leads study sessions with decision-makers and advisory groups. Further, Ryan develops available sites inventories, affirmatively furthering fair housing analyses, and implementation programs that are responsive to both State law and local context.

In thirteen years with Mintier Harnish, Ryan has worked on over a dozen General Plans and an equal number of housing elements. Among other projects, Ryan is currently managing general plan updates for Siskiyou County and the City of Susanville, as well as the City of Vacaville Markham Callen Neighborhood Plan, and two 7th-cycle housing elements.

Ryan Lester | Housing Element Task Lead
Ryan is adept at anticipating and responding to HCD comments. He led the 6th Cycle Lodi Housing Element and the 7th Cycle Trinity County Housing Element, both of which achieved substantial compliance in the initial 90- day review, a feat accomplished by only a few jurisdictions in the 6th and early 7th cycles. Ryan is well-versed in Housing Element policy, and understands the new requirements of housing element implementation programs.

Michael Gibbons is a Project Manager with Mintier Harnish and will serve as the Assistant Project Manager for this Project. Michael manages and acts as the day-today project lead for a variety of long-range planning projects including general plans, zoning codes, subdivisions ordinances, and special planning studies. He specializes in land use planning, zoning regulations, community engagement, urban design, historic preservation, design standards, and working with disadvantaged communities.

Michael brings a unique perspective to all his projects having worked in both the public and private sectors, as well as in law enforcement. Through this lens, Michael understands the vital role that planning has in addressing the ever-changing needs of communities and the importance of creating plans that are user-friendly and implementable.

Michael is currently managing and/or assisting with the preparation of the Livingston General Plan, Trinity County General Plan, City of San Ramon General Plan, City of Hayward Residential Objective Design Standards, Mariposa County Development Code, Town of Windsor Zoning Code Amendments, City of Gilroy Zoning Code, City of Kerman Zoning Code, and City of Reedley Zoning Code and Subdivision Ordinance.

Michael Gibbons | Assistant Project Manager
Mintier Harnish | Proposal for Services
7 environmental review documents. Hannah holds a master’s degree in City and Regional Planning from Cal Poly, San Luis Obispo with a specialization in landscape architecture and urban design.

William Saalsaa
Planner
Will Saalsaa is a Planner with Mintier
Harnish. He joined the team as a
shortly after graduating from the
University of Portland, where he
studied environmental economics and
policy. Will assists in the preparation
of general plan, housing element, and
zoning code updates. He produces
existing conditions and trends
analyses, creates distinctive maps and diagrams, and helps facilitate community engagement programs. Recently, Will was integral to the San Joaquin Valley Small-lot Planning Study, a SJV REAP funded project investigating the feasibility of smalllot single-family housing in the San Joaquin Valley. For this project, he analyzed existing conditions and trends, facilitated stakeholder interviews, drafted recommendations, and cofacilitated a webinar to present the Study to Valley planners through the SJV REAP Webinar series.

Nikki Zanchetta
Planner
Nikki Zanchetta is a Planner with
Mintier Harnish. She specializes
in housing policy and planning,
community development, community
engagement, public policy, regional
planning, and land use planning.

Her experience includes Sustainable
Communities Strategies, interpreting
housing policy and law, drafting housing and land use
documents, community engagement, and creating regional
programs to accelerate the production of affordable housing.

Nikki has a strong background in writing both technical and public facing planning documents and emphasizes writing styles that allow complicated planning concepts to be easily understandable by various audiences. Nikki holds a Master’s degree in City Planning from San Diego State University and Bachelor’s Degree in Community & Regional Development and Minor in Professional Writing from UC Davis.

Hannah Woolsey
Planner
Hannah Woolsey is a Planner with
Mintier Harnish. She specializes in
land use planning, housing policy and
planning, urban design, environmental
planning, environmental justice, and
community outreach. Prior to working
for Mintier Harnish, Hannah was an
Environmental Planning Intern for
both the County of San Luis Obispo
as well as the Morro Bay National Estuary Program. Her
experience includes drafting land use documents, housing element updates, environmental justice updates, community engagement, project permitting, and writing CEQA
Recent Team Experience:
• Trinity County General Plan, Community Plans, Zoning Code Update, and 7th Cycle Housing Element
• Siskiyou County 2050 General Plan Update
• City of Lodi Housing Element and Technical General Plan Update
• City of Visalia Housing Element and General Plan Updates • City of Arroyo Grande General Plan Update
• City of Lompoc Housing Element and Technical General Plan Update
• City of Vacaville Markham Callen Neighborhood Plan
• City of Pleasant Hill General Plan, Housing Element, and Zoning Code Update
• City of Solvang General Plan and Housing Element Update • City of American Canyon General Plan and Housing Element Update
• City of Rohnert Park General Plan Update
• City of San Ramon General Plan Update
• City of Susanville 7th Cycle Housing Element and Technical General Plan Update
• Small-lot Planning Study for the San Joaquin Valley
We have included our resumes in
Appendix A: Detailed Resumes.

City of Big Bear Lake | General Plan and Municipal Code Updates 8 Mintier Harnish Team
Rincon Consultants
Role: Environmental and Safety Element Task Lead
With 28 years of environmental planning and research expertise, Rincon has been part of the history and evolution of environmental risk mitigation throughout the state, including land use policy, code adoption, community wildfire protection planning, advances in fuel reduction techniques, and permit streamlining. We understand this is a pivotal time to integrate wildfire resilience planning into future developments and to be proactive in communities that have been spared the worst of the destruction that wildfire can bring. We embody the notion that developing protections for built infrastructure can integrate ecologically restorative practices and will strive to use nature–based solutions in all our wildfire planning efforts.

Consequently, Rincon provides a holistic set of wildfire protection services from securing grant funding, to planning, to permitting implementation projects. Rincon recently provided the Ventura Regional Fire Safe Council with a peer review of their CWPP and is currently implementing the City of Goleta’s Community Wildfire Protection Plan. Rincon is also developing a Fuel Mitigation and Fire Management Plan for Monterey Peninsula Regional Parks District and previously managed the post-Thomas Fire construction ordinance and building permit review in the City of Ventura. Rincon has identified construction and operational best management practices in Very High Hazard Severity Zones as part of Safety Element updates, as well as evaluated recent fire impacts and future fire vulnerabilities related to climate change and developed fire mitigation strategies
Kimiko Lizardi has over 21 years of experience managing and preparing land use and environmental documents. Her expertise includes the management of complex planning projects and large interdisciplinary consultant teams. She has managed the preparation of a broad range of plans including General Plans, Community Plans, Master Plans, Specific Plans, Corridor Plans, Local Coastal Programs, and associated environmental documents for communities ranging from urban areas including Sacramento, Oceanside and Pico Rivera to more rural areas including Madera County and San Bernardino County. Kimiko’s projects have focused on strategies to increase housing, enhance community character, create transit-oriented and pedestrian-friendly development, and address sustainability and resilience. She is adept at managing Program Environmental documents and is effective in navigating the CEQA process including identifying opportunities to streamline environmental review and to ensure that the plans and environmental documents are mutually supportive. Kimiko also designs and implements effective community-based, outreach strategies to support project work including informal and formal community engagement, technical and stakeholder committees, and other outreach events for government leaders, elected officials, developers, CBOs, and general public participants with diverse backgrounds and needs.

Kimiko Lizardi | Environmental and Safety Element Lead
Key Staff
Project Team
Mintier Harnish | Proposal for Services
9 Della Acosta, AICP | Senior Planner
Della Acosta is a Senior Planner in Rincon’s Sustainability group, and has extensive experience in comprehensive planning, public health, social equity, community engagement, and sustainability. She has a strong background in team and project management in both planning and community services positions, and has managed a variety of long-range planning projects including general plans, local hazard mitigation plans, and community ordinances. She contributes to successful projects involving climate mitigation and adaptation, resiliency planning, public health and equity advancement, community empowerment, disadvantaged communities, and coastal resources, and is a trained and experienced community outreach and facilitation specialist who has led numerous workshops, meetings, presentations, and innovative engagement activities.

Aileen Mahoney | CEQA Project Manager
Aileen has extensive experience with CEQA, NEPA, and permitting environmental compliance documents for a wide array of private and public clients. She has experience with all CEQA-required resource areas and with the State Clearinghouse’s (SCH) online CEQA Submit portal. Aileen has served as Project Manager or Deputy Project Manager on numerous projects and has experience coordinating and presenting at public hearings, running notices, and managing project website content, as well as coordinating with lead agencies, clients, sub-consultants, and multidisciplinary teams throughout the environmental compliance process. She is highly effective at conducting research, analyzing information, and creating written materials in compliance with Federal, State, and local environmental laws and regulations.

Project Team
City of Big Bear Lake | General Plan and Municipal Code Updates 10 Project Team
Jim has 30 years of experience in regional multimodal transportation planning, congestion management, multidisciplinary corridor studies, safety studies, transit studies, active transportation studies, operational analyses, transportation and air quality modeling, and performance measure applications. He has managed regional transportation plan/sustainable community strategy updates and general plan circulation element updates; operational traffic studies for state highway infrastructure improvement projects (PSR/PA-ED Phases); corridor studies; active transportation studies; traffic impact fee programs; travel demand modeling; air quality modeling; and transportation operational studies for a variety of clients including Caltrans, MPOs, and various cities and counties in California. He has served on state and regional planning committees and conference panels for transportation air quality conformity, performance measurement, and SB 743, respectively.

Jim Damkowitch | Circulation and Mobility Task Lead
Key Staff
DKS Associates
Role: Transportation, Circulation, and Mobility Specialist Founded in 1979, DKS Associates provides specialized transportation planning, design, and engineering services to public agencies across the country. DKS specializes in performance-based transportation planning/engineering that blends traffic engineering, transportation planning, and traffic analysis at multiple scales of analysis. Our wide breadth of experience provides our clients with a unique blend of planning, operations, and design expertise. DKS Associates staff members have worked with multi-jurisdictional agencies staff, traffic and planning commissions, city and county councils, and other groups to develop sound transportation solutions. The firm focuses on the continuous changes to the profession through its representation with professional societies, technical, and academic committees.

Mintier Harnish | Proposal for Services
11 Kendall Flint is an industry professional with more than 25 years of government experience.

Kendall provides strategic planning, communications and economic development support to cities, counties, special districts and other municipal agencies. She has been a guest lecturer at several California colleges and professional associations including the American Planning Association, California Downtown Association, Association of Environmental Professionals, Public Relations Society of America and Rural Water Forum. She has created and implemented a broad range of strategic planning efforts, program evaluations and outreach campaigns for public agencies including the Town of Yountville, City of Healdsburg, Town of Apple Valley, Stanislaus Council of Governments, County of San Luis Obispo, Burney Water District, Tuolumne Utilities District, Coastside County Water District, California American Water, Twain Harte Community Services District, City of Stockton Municipal Water, San Diego Water Authority, Regional Water Authority, Napa County, San Luis Obispo County, Metropolitan Transportation Commission, and the City of Chico.

Kendall has also developed and implemented successful public engagement programs for more than 20 General Plan Updates including the Cities of San Luis Obispo, Chico, Elk Grove, Rancho Cordova and Napa County. Kendall was part of the team that facilitated the closure of the Fort Ord Reuse Authority between 2018 and 2020. She joined DKS in October 2020.

Kendall Flint | Community Outreach Specialist
Josh is a registered traffic engineer in California and is currently managing multiple regional and local planning projects throughout the Sacramento and Bay Area Regions. He has experience as project manager for safety prioritization, climate resiliency projects, and regional planning documents and has developed methodologies for large-scale, data-based prioritization working with both urban and rural projects. While earning his doctorate in Civil Engineering, he focused primarily on the design and operation of transit and rail systems as well as highway operations.

He is experienced with SYNCHRO, Traffix, GIS, and Cube. He has also previously taught multiple graduate level transportation classes at University of California, Berkeley.

Josh Pilachowski, TE | Senior Transportation Engineer
Project Team
With over 40 years of fire service experience in California, Ron has served in a variety of fire operations and administrative positions, including as Fire Chief and Assistant Director of Emergency Management for the City of Folsom. As a consultant to a number of developers, builders, and communities over the last eight years, Ron has provided support and guidance on wildfire and other local hazard issues on over 25 projects in both new and existing communities. He works with government agencies to develop effective strategies that improve the fire and emergency evacuation conditions prior to a large-scale disaster taking place. Ron has worked with a growing list of clients including county agencies, non-profit organizations, developers, regional builders, and others, to develop fire protection plans, fire behavior analysis, wildfire risk assessments, emergency evacuation evaluations, and other materials.

Ron Phillips | Fire Safety and Evacuation Routes
City of Big Bear Lake | General Plan and Municipal Code Updates 12 Jim Heid is a strategic sustainability advisor and development consultant focused on the tools and techniques that lead to a more sustainable built environment. In 2000, he founded UrbanGreen to advise cities, legacy landowners, and real estate development companies in how to shape the built environment to foster positive community change and appropriate economic returns. Known for his aspirational but practical approach, he works with proven tools and best practices as a way to better communicate the value of good design within the realities of local market norms.

An active member of the Urban Land Institute ULI, Jim was at the forefront of defining the tenets of sustainable community design. He was the lead instructor for ULI’s pioneering program in Sustainable Community Design and is regularly featured as a keynote speaker on the subject. He continues leadership roles as the prime instructor for ULI’s Real Estate Entrepreneurs program with a focus on how to bring back smallscale, incremental development to heal and revitalize communities. Jim is the author of recently published book “Building Small: A Toolkit for Real Estate Entrepreneurs, Civic Leaders, and Great Communities.”
Jim Heid, FASLA, Founder
UrbanGreen
Role: Community Outreach and Land Use Assessment
Since its founding in 2000, UrbanGreen has evolved as a land use and development advisory practice concurrent with the evolution of Responsible Real Estate development. For over two decades UrbanGreen’s founder, Jim Heid, has been involved in some of this generation’s most interesting initiatives, and built projects and firms throughout the US and around the world. During his career, he has focused his efforts to communicate the inseparable connection between the built and natural environment, capital, and real estate development. UrbanGreen’s mission is still as relevant today as when it was crafted in 2000 – ‘To demonstrate that real estate development is a constructive endeavor that can positively shape the human, rural, and urban environment.’ Jim’s thought leadership within the Urban Land Institute and project work in the areas of environmentally responsible development, sustainable community frameworks, compact
neighborhood design, smart growth programs, new urbanism, resiliency, and responsible property investing have continually informed his unique way of working, while allowing him to craft ‘bespoke’ deliverables for each client. Examples of his work can be seen in over two decades of professional instruction to developers and public officials focused on Sustainable Community Design, Innovative Approaches to Residential Development, Making Mixed Use Work, and recently Incremental, Small Scale Development.

Project Team
Mintier Harnish | Proposal for Services
13 Project Management
Effective project management can make the difference in the success of a general plan update. Ineffective project management can doom a project. While project management may not be as creative or rewarding as public outreach or policy development, it is every bit as essential to the success of this major planning project. Over the decades Mintier Harnish has been preparing General Plans, we have prioritized effective project management. We do this because we know that most general plan updates are complex projects involving a large consultant team, staff, elected and appointed officials, and hundreds of residents, business owners, and special interest groups. In order to be effective managers of general plan updates, we have established key objectives, approaches, tools, and procedures for every general plan update we lead. Here is our basic guidebook:

Project Management Objectives

1. Stay on schedule. It is very easy for a general plan update that includes extensive community engagement, dozens of meetings, broad community involvement, numerous staff,
and a large consultant team to quickly fall behind schedule.

2. Manage the budget. Again, a multitude of participants, unanticipated demands, and additional meetings all can
contribute to budget creep.

3. Frequent client communication. Perhaps the single most important component of effective project management is
regular communication between the Consultant and staff.

4. Quality control. We strive to produce results that are of the highest quality, internally consistent, and completely satisfy our clients.

Project Management Approach

1. Facilitate a kick-off meeting with County staff and
the consultant team to discuss the project work scope,
schedule, budget, and communication protocols.

2. Identify the roles and responsibilities of key staff and consultants.

3. Identify the core project management team and establish a schedule for recurring check-in conference calls and faceto-face meetings.

4. Prepare call/meeting agendas and action minutes.

5. Provide monthly project status reports.

Project Management Tools and Procedures

1. Standardized file naming protocols

2. Consistent e-mail subject line project naming

3. E-mail copying protocols to assure team communication

4. Standardized document format and style guide

5. Conference call agendas and action minutes

6. Data needs lists

7. Document review checklists

8. General plan audit checklist

9. General plan consultation checklist

10. Community engagement guides/checklists
Project Organization Chart

PROJECT MANAGEMENT
Project Director
Jim Harnish
Project Manager
Brent Gibbons
Assistant Project Manager
Michael Gibbons
City Council
Planning Commission
City Staff

MINTIER HARNISH
General Plan
Community Engagement
Housing Element
Municipal Code
Ryan Lester
Nikki Zanchetta
Hannah Woolsey
Will Saalsaa
DKS
Transportation Mobility
Jim Damkowitz
Josh Pilachowski
David Torarski
Sean Carney
Community Engagement
Kendall Flint

RINCON CONSULTANTS
Environmental/CEQA
Kimiko Lizardi
Della Acosta
Aileen Mahoney

URBANGREEN
Community
Engagement
Jim Heid
City of Big Bear Lake | General Plan and Municipal Code Updates 14 Project Understanding and Approach
The City of Big Bear Lake seeks proposals from highly qualified, professional consultants to assist the City with its General Plan and Development Code updates. The consultant is expected to help identify challenges, opportunities, and innovative solutions, and will develop necessary documents for eventual adoption. The General Plan update must identify goals, policies, and programs to guide the future physical, social, and economic development of the city. The Development Code update must include clear guidelines and procedures to implement the updated General Plan.

Based on our reading of the Request for Proposals (RFP), City staff responses to questions about the RFP, and review of the existing City General Plan and Development Code, we understand that to be successful, the Project must address the following considerations:

Highly Qualified Consultant Team. The consultant must have experience collaborating with City Council, Planning Commission, City staff, and stakeholders to facilitate community discussions, present information and concepts in a clear manner, and prepare an updated general plan in compliance with State law. The consultant must exhibit understanding and sensitivity to local expectations, and demonstrate experience working in communities with characteristics similar to Big Bear Lake. And in accomplishing this, the consultant must, at City staff direction, successfully manage the project, including scheduling, budgeting, and quality control of public documents.

Our Approach. In order to provide all of the services requested by the City in its General Plan update RFP, we have assembled a highly qualified General Plan Update Team. Mintier Harnish, the team leader, specializes in general plan and zoning ordinance updates, having prepared over 70 general plan and 30 zoning ordinance updates in our 40 years of business. We and our teaming partners have unparalleled experience in all aspects of a comprehensive general plan update. In addition, we have extensive familiarity with preparing general plans for mountain communities, having prepared general plans and development codes for the cities of South Lake Tahoe, Susanville, Shasta Lake, and the counties of El Dorado, Trinity, Del Norte, Siskiyou, Sierra, and Mariposa. To ensure the successful completion of the Big Bear Lake General Plan, we have assembled an outstanding consultant team, including:
» Rincon Consultants is a leading environmental firm specializing in climate change, GHG emission reduction, and air quality. They have been active at the State and regional levels in developing analytical standards and guidelines for addressing GHG emissions and the effects of climate change. Rincon will lead the preparation of a climate vulnerability analysis, as well as prepare the Program EIR. Rincon is teaming or has teamed with Mintier Harnish on more than a dozen general plan updates. » DKS Associates is our team member for transportation, mobility, and outreach. Founded in 1979, DKS provides expert services in multimodal transportation analysis, planning, and engineering; intelligent transportation systems; pedestrian and bicycle planning and design; and transit planning and design.

Kendall Flint, building on her visioning work, will continue to assist the City and team with outreach. DKS will also bring Ron Phillips to the team from Phillips Consulting Services. Ron is the ex-Fire Chief for El Dorado County and brings extensive knowledge on the unpredictability of fire behavior in mountain communities like Big Bear Lake. He is also extensively steeped in fire evacuation planning and analyses. Ron also resided in the Big Bear Lake vicinity for a number of years and is intimately familiar with the area. DKS and its staff have been teaming with Mintier Harnish on general plan updates for the last 20 years. » UrbanGreen founder Jim Heid is our team member who will lead the planning and design charrette.

Jim is a sustainability advisor, real estate strategist, and infill developer. He works seamlessly with multidisciplinary teams, bringing his design and real estate training to resolve complex land use challenges with long-term, enduring solutions that are coupled with actionable initiating actions. Jim is the author of the widely acclaimed new book, “Building Small: A Toolkit for Real Estate Entrepreneurs, Civic Leaders, and Great Communities.”
G. Approach and Work Plan
Mintier Harnish | Proposal for Services
15 Conduct Research. The consultant must review all pertinent background information, including, but not limited to, City Council strategic plan goals and community visioning results, and incorporate these into the update effort.

Our Approach. We will conduct research and analyze data and trends on a range of topics relevant to the General Plan Update.

These topics include, but are not limited to, land use, economic development, mobility, public facilities, safety and hazards, natural resources, and greenhouse gas emissions. We will collect GIS data to assist in analysis and to illustrate findings through graphics and maps. The research and analysis will culminate in an Existing Conditions and Trends Workbook written for public consumption, and additionally include technical analyses that can be incorporated as supporting appendices to the Plan and existing setting information for the Program EIR. The primary purpose of the Workbook is to support policy development and environmental analysis.

Prepare a Contemporary General Plan that Complies with State Planning Law. The City expects the consultant to prepare a General Plan that responds to current community needs and is consistent with State law. The General Plan has not been comprehensively updated in almost 25 years. During that time, there have been significant changes in general plan requirements and State law, particularly related to safety and environmental justice elements. Over the past 24 years, the City has achieved many of the identified goals. In addition, the make-up of the community has changed significantly during that time. The updated General Plan must reflect and address those changes. As the blueprint document guiding future City growth and development, the general plan update must identify policies, goals, and programs to guide the future physical, social, and economic development of the city. The consultant should identify and strengthen goals and programs that align with the 2021-2029 Housing Element, as well as prepare the 7th Cycle Housing Element.

Our Approach. We will prepare a long-lasting, flexible General Plan that can respond to the changing world that is consistent with the dozens of new State general plan laws enacted since 1999. Using our proprietary General Plan Audit Tool, we will work with City staff early on to evaluate every General Plan goal, policy, and implementation program. Based on that evaluation, we will remove or modify Plan contents and then facilitate a series of work sessions with City staff to identify new Plan content. All documents will be user-friendly through clear writing and strategic use of graphics and photos to illustrate concepts and policies. We will prepare executive summaries of key information when more detail is required for legal or technical purposes and a user guide to clearly explain how to use the General Plan. All documents will be easily accessible in hard copy and online formats.

A key focus of our approach to preparing general plans is ensuring that the final product is implementable. We will assure that the new Big Bear Lake General Plan will provide clear direction regarding how programs or policies will be implemented, who will be responsible for the implementation, and what the time frame is for implementation. The experience of the Mintier Harnish Team is a valuable resource to the City, helping ensure that the City can implement policies and actions, measure and monitor the progress of implementation, and achieve the community vision.

Community Engagement. The City expects the consultant to seamlessly incorporate and build on the adopted community visioning results into the General Plan update process, which will establish a foundation for the General Plan process. The consultant should conduct outreach and facilitate in-person study sessions with the City Council and Planning Commission and workshops with community stakeholders in an effort to achieve transparency and be responsive to all community members.

The consultant should expect to work closely with the General Plan Advisory Committee (GPAC) which will provide insight and recommendations to the consultant and City staff. The consultant should also expect to conduct additional community engagement to get input and feedback on General Plan goals, policies, and programs.

Our Approach. Throughout the Update, we will facilitate an effective engagement program that builds on the previous visioning work. Our engagement program is built around three key components: education and information; engagement and interaction; and validation and direction. Education and information includes the current Project website, project logo/branding, e-blasts, social media posts, press releases, newsletters, and informational videos. Engagement and interaction includes community workshops and open houses, online opinion surveys, and a planning and design charrette. Validation and direction includes GPAC meetings, Planning Commission and City Council study sessions, and public hearings.

City of Big Bear Lake | General Plan and Municipal Code Updates 16 Perform Work in a Timely Manner. The City expects work on the General Plan to begin in early 2026, aligning with the prior community visioning effort completed in 2023. Development Code amendments are expected to closely follow those Plan update efforts. The consultant should provide a realistic schedule for the General Plan update process, including major anticipated activities, actions, and milestones. The schedule should also address updates to Titles 16 and 17 of the Municipal Code.

Our Approach. General plan projects are complex, time-consuming projects with a lot of moving parts and a large project team composed of consultants, City staff, elected and appointed officials, and hundreds of residents, business owners, and other stakeholders. To be effective managers and produce high-quality work that adheres to the project schedule and budget, we establish key objectives, approaches, tools, and procedures for every general plan update we lead. » Time Management. We will prepare short-term schedules (6-month, detailed schedules by week, updated regularly) and a long-term project schedule that outlines key dates and deadlines that account for community engagement, document drafting, City staff review, and public review. » Frequent Client Communication. Perhaps the single most important component of effective project management is regular communication between the Consultant and City staff. We will facilitate bi-weekly project coordination meetings via Zoom with key City staff.
» Regular Reporting. We will provide City staff monthly project status reports to ensure we are staying on budget and on schedule with key project deliverables. We will use these status reports to alert City staff to any potential project or schedule issues.

Prepare an Environmental Impact Report. The City expects the consultant to prepare an Environmental Impact Report (EIR) to assess the potential environmental impacts of adopting the updated General Plan. The EIR should include comprehensive analysis of areas where significant projects are likely to be in the future and make considerations for these projects to streamline the future environmental review process. The City also expects the EIR to identify major points of intersection with the General Plan so that the CEQA process is integrated into the planning process and informs development of the General Plan itself. Additionally, the EIR must facilitate implementation of the General Plan, by streamlining and tiering of subsequent environmental review of projects where feasible that are consistent with the General Plan.

Our Approach. We will prepare a Program EIR that evaluates the potential physical impacts of the General Plan goals, policies, and programs, including the 7th Cycle Housing Element. We will also address likely Development Code provisions so that when the Code is completed and ready for adoption, CEQA compliance will be simplified. While we always strive to prepare a self-mitigating general plan, the environmental analysis may identify policy or program modifications or additions necessary to mitigate potential impacts to a less-than-significant level. We will assure that the EIR facilitates General Plan implementation by enabling streamlining and tiering of subsequent environmental review of projects consistent with the General Plan.

Update the Development Code. Following adoption of the General Plan and certification of the EIR, the City expects the consultant to update the Development Code as necessary to provide consistency between the Land Use and Housing Elements of the General Plan and the Zoning and Subdivision Ordinances. Development Code revisions should ensure consistency with Federal and State law, as well as with the City’s land development processes.

Our Approach. We will conduct a thorough, comprehensive update of the Development Code (Municipal Code Titles 16 and 17) to address changes in Federal and State law, modernize the ordinance, streamline requirements and processes, and implement the updated General Plan. We will prepare an initial Summary Matrix of Development Code issues that will help target areas to address. This Summary Matrix will be used throughout the Code update process to help track revisions and assist in its adoption.

Our approach to development codes is to create a user-friendly regulatory document supplemented by extensive graphics and illustrations with the intent of reducing legalese and increasing usability and clarity.

Mintier Harnish | Proposal for Services
17 Our team stays informed on contemporary planning practices, finding innovative ways to improve our work products,
engagement, and policy development. By leveraging various technologies and engagement platforms, we create plans and project materials that are responsive to community needs and industry best practices.

The City of Big Bear Lake’s General Plan update is a crucial opportunity to shape the city’s future in areas such as land use, transportation, sustainability, and economic development.

To create a plan that reflects the needs and aspirations of all community members, we must implement an inclusive
and accessible public engagement process. During the
kick-off meeting, we will discuss with City staff the range of community engagement choices for the project. The
engagement approach will include a schedule of community meetings, pop-ups, community-based organization
presentations and meetings, GPAC meetings, and City Council and Planning Commission Joint Study Sessions where the
community and decision-makers will have an opportunity to review and comment on key milestones in the update process.

As a part of this task, we will work with City staff to develop and finalize a Community Engagement Program that we
will use to guide engagement throughout the General
Plan and Development Code Update. The program will
describe how the engagement will be structured to ensure residents, businesses, property owners, and other community stakeholders are aware of and engaged throughout
the project. This program will include not only multiple opportunities to provide input and feedback, but multiple outreach techniques to maximize community engagement.

While we expect to refine the details of the Community
Engagement Program with City staff, our work program
and budget estimate includes the following engagement
elements:
• Project information and overview and purpose of the
General Plan Process
• Informational videos and programming
• Pop-ups at community events and places of local interest • Micro-surveys
• Digital newsletters
• Project Website (Task 1.4)
• Project branding and logo (Task 1.4)
• Project business cards
• Online interactive engagement and mapping
• In-person open house workshops/meetings
• Community mailer notifications
• Community ambassador kits
• Community group and organization presentations
• Eblasts, social media, and online notifications
• Events flyers and branding
• GPAC meetings
• Planning Commission and City Council study sessions
and hearings
Work Plan
Phase 1: Initiate
Task 1.1: Request for Information (RFI)
The Consultants will provide a Request for Information (RFI) to City staff in advance of the kick-off meeting. The RFI will include data necessary for the Consultant team to prepare the Existing Conditions and Trends Workbook and Program EIR.

We will discuss the RFI at the kick-off meeting and identify the additional research, data collection, and growth and economic trend analysis tasks necessary to complete the Existing Conditions and Trends Workbook, General Plan Update,
Program EIR, and subsequent Development Code Update.

Task 1.2: Kick-Off Meeting and City Tour
The Consultants and City staff will hold a kick-off meeting at the outset of the General Plan and Zoning Update to
accomplish the following:
• Review the work scope and schedule.
• Establish communication protocols, including monthly
status reporting, project status coordination virtual
meeting, and conference call protocols.
• Determine a typical schedule needed by City staff for draft work product review.
• Review and discuss overall organization of the General Plan.
• Review the City Council’s Strategic Plan and Goals.
• Discuss the community engagement strategy, City staff and Consultant roles and responsibilities, and formation of the GPAC.
• Identify informational sources and available GIS mapping data, including its level of accuracy, status, and most recent updates.
• Discuss the status of existing development projects and other planning efforts the City is currently undertaking. • Determine consultation and coordination with
appropriate governmental agencies.
• Discuss major planning issues facing the City.

Following this meeting, the Consultants will tour the city with City staff to examine key issue and opportunity sites that will be addressed in the General Plan and Development Code
Update program. In addition to this task, the Consultants will facilitate an evening All Hands Kick-off Study Session with the City Council as described in Task 1.6
Task 1.3: Community Engagement Program
The world is constantly changing, and planning is no
exception. Let’s rethink engagement. Let’s be creative and adaptable. Let’s ensure outreach is inclusive and engaging.

City of Big Bear Lake | General Plan and Municipal Code Updates 18 Let’s rethink engagement.

Let’s be creative and adaptable.

Let’s be inclusive and engaging.

The next two pages include more detailed
descriptions of our suggested engagement
activities. These are subject to refinement in
consultation with City staff. These strategies
will be implemented throughout different
phases of the project.

The Consultant will facilitate and provide materials for up to four pop-ups at community events or places of local interest in Big Bear Lake, with the opportunity of additional events hosted by City staff. More than ever, it is important to meet community members where they are, where they visit, play, and congregate. Pop-ups could occur at the Farmers Markets, food drives, craft fairs, or at local grocery stores and shopping centers. These brief interactions where we can gather feedback helps our team and City leaders gauge the pulse of the community, overall helping to influence future general plan policy direction.

The Consultant will implement
a series of micro-surveys
designed to be short, focused
questionnaires (three to five
questions) that will allow our
team to quickly gather input
from community members. This
form of engagement reduces
barriers to participation by
making it easier for residents to
share their thoughts without a
significant time commitment. We
plan to deploy the micro-surveys
through multiple channels,
including social media, email, the
project website, and in-person
events using QR codes or tablets.

Their brevity encourages higher
response rates, especially from
individuals who may not typically
engage through longer surveys or
public meetings.

The Consultant will facilitate up to three in-person open house workshops/community meetings, including the land use charette.

Workshops provide an opportunity for more in-depth discussions with community members and stakeholders focused on specific phases and milestones of the project. We will provide activities for children, food, and light refreshments.

The Consultant will prepare a series of short informational videos throughout the General Plan and Development Code Update. These videos are meant to provide brief, bitesized pieces of information relevant to the project to keep the community informed and interested.

We anticipate these videos to be shared not only on the project website, but across all City social media channels. This out-of-the-box approach to outreach has the ability to provide more on demand information to community members who may not regularly be plugged into the project. We plan on creating these videos using platforms like VideoScribe.

Micro-Surveys Community Pop-Ups
In-Person Workshops
Informational Videos and Programming
Mintier Harnish | Proposal for Services
19 The Consultant will prepare Community Ambassador
Kits for distribution to key selected individuals within the community, selected in consultation with City staff. The Community Ambassador Kits will include a curated set of materials and tools designed to empower trusted local
residents or stakeholders to conduct grassroots outreach on behalf of a project. This method leverages the influence of existing networks and extends the reach of engagement efforts, especially into communities that may be harder to reach through traditional outreach methods. The Consultant envisions Ambassadors using the kits to host informal
conversations, attend community events, share updates
or milestones, or simply talk with neighbors, friends, and organizations they are connected to. This peer-to-peer model fosters trust, reduces cultural and language barriers, and helps gather authentic input in a more comfortable setting. The Community Ambassador Kits could include:
» Project background and key talking points
» Flyers or handouts for distribution
» FAQs and social media materials
» Branded materials (e.g., buttons, tote bags, posters) » Instructions or tools for collecting feedback (e.g.,
micro-surveys, QR codes, comment cards)
» Small incentives to support participation
The Consultant will prepare five digital
newsletters at key points in the Update. The
newsletters will provide a project status
report, summarize a key topic or subject,
and promote upcoming community
engagement events and online activities.

The newsletters will be highly graphical,
attractive, easy to read, and typically no
longer than eight pages.

The Consultant will use interactive online engagement platforms, such as Maptionnaire and Jotform, that allow community members to provide input. These online platforms engage community members through surveys, opinion polls, rating systems, and community mapping tools to gather location specific feedback. These engagement platforms allow us to uniquely tailor engagement to communities to better capture community attitudes and priorities on General Plan and Development Code-related issues. These online activities can also mirror concurrent in-person engagement done at community meetings and pop-up events for those community members who were not able to attend in person.

Digital Newsletters Community Ambassador Kits
Online Engagement
Our team has seen repeated success with Maptionnaire in communities across California to gather workshop-quality feedback in a user-friendly, mobile-friendly platform. Our use of Maptionnaire in rural counties was featured in a case study article by Maptionnaire in 2024.

The Consultant will prepare a brief
introductory survey for a citywide mailer
distribution at the onset of the project.

We have found this initial outreach to be a
critical first step in notifying all community
members of the General Plan and
Development Code Update and has proven
beneficial in capturing initial demographic
and preferences on community
engagement events early on in the process.

The cost of the mailer is not included in the
overall General Plan and Development Code
Update and will be a separate City expense.

Community Mailers
City of Big Bear Lake | General Plan and Municipal Code Updates 20 Task 1.4: Project Branding, Logo,
and Publicity
The Consultants will create and host a project specific website and project branding unique to this effort and the City of Big Bear Lake. There are two options for the City’s consideration, first building upon the existing Community Visioning Update website (https://www.bigbearlakevision.com). This first option will include the development of new site-specific pages to cover the General Plan and Development Code Update. The second option is to create another stand-alone General Plan and Development Code Update website that can either link back to the visioning process or carry over all existing items from the visioning website. We will discuss these options in further detail during the kick-off meeting if selected for the project. Our intent is to maintain the current brand and logo scheme adopted as part of the ongoing Community Visioning process, since the City has gone to great lengths in creating a recognizable brand that we believe should continue as part of this next planning effort. Regardless of either website option selected during Task 1.2, the selected project website will link directly to the City’s website, and others as appropriate. The site at a minimum will include the following:
• Project information and overview and purpose of the
General Plan Process
• Listing of all meetings
• All presentations and materials produced for public
meetings and workshops
• Fact sheets regarding the planning process
• All drafts and materials produced for the General Plan • Library with all relevant documents
• Online surveys
• Maptionnaire (interactive online comment capture and
community conversation board)
• Forms for comment/questions
• eNews sign-ups
Example logo, designed by Mintier Harnish.

Task 1.5: Digital Newsletter #1: General Plan
and Development Code Update Overview
The Consultants will prepare a digital newsletter that describes what a general plan is, how and why it is being revised, the project schedule, and how the public can participate. It will also describe the follow-on Development Code work. The
digital newsletter will be used to promote online engagement opportunities and upcoming workshops in later phases.

Task 1.6: All-hands Kick-off Study Session
Given the significance of the General Plan and Development Code Updates, it will be important for the City Council, Planning Commission, and GPAC to meet with the Consultants early in the program and to have a clear understanding of what to expect during the process. The Consultants will facilitate an all-hands study session with key City staff, City Council members, Planning Commissioners, and GPAC
members. We suggest also inviting the other City commission and committee members. This study session will provide a common understanding of the need for and purpose of the General Plan and Development Code Update, the key steps in the process, community engagement, legislative mandates, and contemporary planning issues. The Consultants will
facilitate a discussion on the major issues facing Big Bear Lake, feedback from the community visioning process, and solicit feedback on the several topical areas that will be carried thematically through the General Plan. The study session will be widely publicized and open to interested community members. We will post the session presentation, support materials, and results on the Project website. We envision the All Hands Kick-off occurring as part of a meeting set that includes the staff/consultant kick-off meeting and City tour (Task 1.2) to better provide efficiency in schedule and budget.

Deliverables
• Request for Information (digital versions; Word and Excel) • Kick-off meeting materials (digital versions; Word, PDF, and PowerPoint)
• Community Engagement Program memorandum (digital
versions; Word, PDF)
• General Plan website and branding (digital)
• Digital Newsletter #1: General Plan and Development
Code Update Overview (digital version, PDF)
• Long-term and short-term (six-month) schedules (digital versions; Excel and PDF)
• All hands kick-off presentation and materials (digital version, PowerPoint)
Mintier Harnish | Proposal for Services
21 Phase 2: Evaluate
Task 2.1: Existing Data Collection
and Compilation
Knowledge of existing conditions within Big Bear Lake will provide the Consultants and the community with a more
thorough understanding of what has changed since the last General Plan was prepared and the trends that will be shaping the community’s future. At the beginning of the Update
process, and prior to initiation of public engagement, the Consultants will prepare a Request for Information (RFI), which will list the data items typically collected from a community.

Our team will initially collect as much of this information as possible from online resources. The items requested (including native format files whenever possible) typically include the following:
• Applicable plans, studies, and analysis documents that currently exist within the various departments in the City that pertain to the General Plan including:
• 1999 General Plan
• Village Specific Plan
• Rathbun Corridor Sustainability Plan
• 2021-2029 Housing Element
• Pedestrian, Bicycle and Equestrian Master Plan
• VMT Thresholds of Significance
• Transportation plans and traffic data
• Hazard Mitigation Plan
• Parks, open space, trails, and recreation plans
• Current City planning and development efforts
• Municipal Code
• Any other pertinent information, documents, plans, and other items identified by City staff
• Applicable plans, studies, and analysis documents
concerning infrastructure and utilities
The Consultants will use and rely upon these existing resources during the preparation of the General Plan, Development Code, and Program EIR. The information collected from
the City and other entities will be supplemented with data collected by our team.

Task 2.2: Assemble GIS Data
and Prepare Base Map
The Consultants will work with the City to obtain existing City and County GIS data and review City mapping protocols and requirements. The Consultants will prepare base maps for reports and display presentation, including establishing a uniform legend and title block for use on all maps prepared.

The Consultants will develop all GIS data and mapping
prepared for the General Plan Update consistent with City protocols and data formats to ensure easy integration into the City’s information system. At the conclusion of the project, the Consultants will provide to the City all original data as well as project specific data layers modified or created by the Consultants as part of this project.

Task 2.3: General Plan Audit
The Consultants will work with City staff to evaluate the 1999 General Plan to determine what works, what does not work, and where the plan is not providing adequate or current guidance. This will be done using our proprietary General Plan Audit Tool. This tool will help City staff gain insights on the existing General Plan clarity, linkages to other plans, progress in achieving desired outcomes, and whether goals, policies, and programs should be carried forward, modified, or removed. The evaluation will address the following questions:
• Completion. Has a policy or program been achieved or
carried out?
• Clarity. Is the policy or program language clear and
easily interpreted?
• Progress. Can policy or program implementation be
easily monitored?
• Outcome. Did the policy or program result in the
desired outcome and achieve the vision or goals of the
General Plan.
• Continuation. Is the goal, policy, or program still
relevant and be carried forward into the updated General Plan?
• Current. Does the goal, policy, or program adequately address current issues?
• Modification. How should the goal, policy, or program be modified to provide better direction or address
current issues and trends?
Task 2.4: GPAC Meeting #1: Organization
and Issues Identification
The Consultants will facilitate the first meeting of the GPAC.

We will first present and get consensus on the overall GPAC meeting format, rules, and operating procedures. We will also ask the GPAC members to identify key issues they feel should be addressed during the General Plan and Development Code Update.

Task 2.5: Existing Conditions Evaluation
The Consultants will collect, research, and assess existing conditions and trends for the following topics. As described earlier, a summary of key information will be presented in the Existing Conditions and Trends Workbook (Task 2.6) while the full data assessment will be included in the Program EIR during Phase 6.

City of Big Bear Lake | General Plan and Municipal Code Updates 22 Land Use and Community Design. The Consultants will
analyze the existing General Plan land uses and other adopted plans that affect development in Big Bear Lake. We will map and analyze existing land uses based on available GIS and/ or Assessor’s data and identify opportunities and constraints for future development and reuse. The Consultants will also describe regional planning efforts affecting the city. The Consultants will also describe the community character of Big Bear Lake neighborhoods and the design characteristics of each.

Population, Employment, and Housing. The Consultants
will collect and summarize historical, current, and projected population, employment, and housing characteristics in
the Planning Area. The Consultants will work the Southern California Association of Governments (SCAG) to obtain the most current demographic and housing data, including
US Census data, and data available from the California
Department of Finance. The intent of this section is to also build upon the adopted/certified 2021-2029 Housing Element background information, providing a direct link between both processes.

Mobility. The Consultants will examine transportation and mobility in Big Bear Lake. We will cover key topics including existing roadway facilities, safety, traffic level-of-service (LOS) at key intersections and roadway segments, current General Plan, and the operative legislative framework under which this Transportation and Mobility Element update will be developed (i.e., SB 743, AB 32, AB 1358, etc.). Although VMT will be the new metric for identifying CEQA impacts we will describe the current status and future needs of the following countywide sub-systems:
• Roadways, including roadways of all functional
classifications and designations;
• Transit services, including local and regional services; • Railway facilities;
• Pedestrian and bicycle facilities;
• Goods movement – truck, rail, and air freight;
• Aviation facilities
• Transportation coordination with land use; and,
• Transportation demand management/transportation
system management
Biological Resources. The Consultants will compile data on sensitive habitats, principal vegetation cover types, and special-status and endangered species. This will include primary source material from the local and regional habitat plans, supplemented with limited windshield surveys and review of existing biology studies completed for the city.

Cultural Resources. The Consultants will compile data on historic structures and locations and conduct an archeological sensitivity analysis for both prehistoric and historic sites using records maintained at the regional information center and published in research papers. The Consultants will ensure that appropriate individuals are contacted with the surrounding Native American Tribes to ensure sensitive cultural resources are documented appropriately consistent with recent State mandates (SB 18).

Economics. The Consultants will update the City’s economic and market data. The update will cover key demographic, economic, and real estate factors affecting the city and its role in the broader region. The Consultants will identify the strengths of the local economy, key competitive attributes and positioning, and challenges and opportunities related to an economy heavily reliant on tourism.

Public Facilities, Services, and Infrastructure. The
Consultants will compile data on infrastructure, resources, services, and facilities related to water supply and delivery, wastewater collection and disposal, stormwater drainage, solid waste and recycling, energy and telecommunications, law enforcement, fire protection, health care, schools, and education, and government services. The Consultants will also assess if the General Plan must include information related to recent State mandates that require cities to identify service needs for unincorporated disadvantaged communities (SB
244).

Noise. The Consultants will review existing noise data, including recent EIRs and studies, and summarize the existing noise environment in Big Bear Lake resulting from major roadways and highways and stationary noise sources and
activities. The Consultants will also document existing noisesensitive areas and sites. The Consultants will also summarize current information on ground vibration.

Air Quality. The Consultants will compile data on existing air quality conditions within Big Bear Lake and the nearby vicinity.

This will specifically include the location of existing sensitive receptors and emission sources, existing mass emissions, ambient air quality concentration data from the most
applicable monitoring station(s), attainment designations, and natural factors that relate to the transport and dispersion of air pollutants.

Climate Change. The Consultants will prepare a climate
change section that includes a discussion of climate change and how the General Plan Update will address this issue, including both the reduction of GHG emissions and climate change vulnerability and adaptation. The report will briefly summarize relevant background information regarding these topics and lay out a framework for the General Plan Update to address climate change.

Hazards and Safety (including crime and aviation).

The Consultants will compile data on existing natural and manmade hazards. As part of this evaluation, the Consultants will summarize the geological environment and associated hazards. This section will address Seismic Hazard Zones and Mintier Harnish | Proposal for Services
23 soil strength properties. The Consultants will summarize the latest FEMA floodplain mapping to illustrate potential safety and development constraints. The Consultants will summarize urban and wildland fire risks, fire hazard risk areas, and fire protection resources. The Consultants will also describe major users and producers of hazardous materials within or adjacent to the City.

Hydrology and Water Quality. The Consultants will
summarize sources of groundwater and surface water, water consumption rates, measures used to conserve water, and renewable water facilities and resources. This section will document potential pollution sources, areas susceptible to water quality degradation, and source issues and capacity constraints.

Social and Environmental Justice. The Consultants will
prepare a section that provides a background on social and environmental justice. The discussion will focus on exposure to environmental hazards, healthy and affordable housing, access to job markets, access to health care and healthy foods, community equality, and community empowerment.

Task 2.6: Existing Conditions
and Trends Workbook
The Consultants will prepare an Existing Conditions and Trends Workbook. The Workbook will be written in an engaging way to tell a thought-provoking story of Big Bear Lake – where it has been, where it is today, and the trends that will shape its future. The Workbook will be highly graphical and will use infographics, charts, maps, and photographs combined with storytelling techniques with Adobe InDesign. While the content will largely depend on the direction provided by staff, decision-makers, and the community during the initial outreach efforts, the Consultants assume the workbook, at a minimum, will cover the following topics:
• Purpose of the General Plan Update.
• Location and geographic boundary description,
including the regional setting, and local planning
boundaries (i.e., Sphere of Influence, and City limits). • A description of the city’s history, including a graphic timeline of significant events, places, and people in Big Bear Lake’s past.
• A description of what has changed since Big Bear Lake last comprehensively updated its General Plan in 1999,
including local trends as well as national and global
trends that have shaped our lives and will continue to
shape the future (e.g., the internet, social networking, online shopping, car sharing, self-driving cars,
sustainable communities initiatives).
• A snapshot of current conditions and trends, including a demographic profile, housing characteristics, economic
and market conditions, transportation infrastructure and travel patterns, health and environmental justice, climate change and adaptation, community design and character
description, and population and development trends.
• A description of quality-of-life characteristics, including parks and open space, arts and culture, and public
realm improvements that have made Big Bear Lake an
exceptional place to live.

This task includes preparation of an initial outline, an administrative draft for staff review, a preliminary public review for GPAC review and a final draft that incorporates edits following one round of review by City staff.

Task 2.7: Climate Change
Vulnerability Assessment
In accordance with California Government Code 65302(g) and SB 379, the Consultants will complete a Climate Vulnerability Assessment which will detail the anticipated climate impacts in Big Bear Lake, such as increases in temperature, more intense and frequent extreme heat events, more intense and frequent drought, higher frequency of catastrophic floods, and more severe and frequent wildfires. At a qualitative level, we will evaluate the locations of the City’s critical facilities and services (e.g., fire stations, evacuation routes) in relation to potential climate change impacts based on readily available geospatial data. We will prepare the Climate Change Vulnerability Assessment consistent with the latest (2020) California Adaptation Planning Guide, as described in California Government Code 65302(g) and the Office of Planning and Research’s General Plan Guidelines. We will use maps and data from existing plans and available sources of geospatial data, including:
• Internet-based Cal-Adapt tool
• Internet-based Healthy Places Index tool to identify
vulnerable populations
• Big Bear Fire Authority/City of Big Bear Lake/Big Bear Community Services District Local Hazard Mitigation Plan (LHMP)
• California’s Fourth Climate Change Assessment, Regional Report
• Existing development in identified at-risk areas, including structures, roads, utilities, and essential public facilities • Big Bear Lake local land use plans and implementing
documents
A key component of the Climate Change Vulnerability
Assessment will be an evaluation of the potential for climate change to disproportionately impact vulnerable population groups (e.g., seniors, children, low-income communities, outdoor workers). The Assessment will rely on modeling
scenarios per the California Adaptation Planning Guide and the Office of Planning and Research’s General Plan Guidelines.

The Assessment will be a qualitative analysis and will not include quantitative asset analysis by hazard area.

City of Big Bear Lake | General Plan and Municipal Code Updates 24 Deliverables
• GIS Base Map (digital versions; ArcGIS and PDF)
• General Plan Audit (digital versions; Word and Excel) • GPAC meetings #1 and #2 agendas and materials (digital versions; Word, PDF, and PowerPoint)
• Community Workshop #1 materials (hardcopies; display
boards and handouts; digital versions; Word and PDF)
• Planning Commission and City Council presentations
(digital version, PowerPoint)
• Existing Conditions and Trends Workbook in
Administrative, Preliminary and Final Drafts (digital
version; InDesign, PDF)
• Climate Change Vulnerability Assessment (digital
versions; Word and PDF)
• Digital Newsletter #2: Existing Conditions and Trends (digital version, PDF)
• Planning Commission, City Council, and Joint Study
Session presentations (digital version; PowerPoint)
Phase 3: Envision
Jim Heid, UrbanGreen
Jim Heid, Principal, UrbanGreen will lead the Consultant Charrette Team. An active member of the Urban Land
Institute (ULI), Jim was at the forefront of defining the tenets of sustainable community design. He was the lead instructor for ULI’s pioneering program in Sustainable
Community Design and is regularly featured as a keynote speaker on the subject.

He continues his leadership as founder and lead instructor for ULI’s program focused on small-scale incremental
development. Having led 16 national tours on the subject, the pioneering work and rationale for ‘small’ is presented in his book Building Small, released March 2022.

Jim works seamlessly with multi-disciplinary teams,
bringing his design and real estate training to resolve complex land use challenges with long-term, enduring
solutions that are coupled with actionable initiating
actions. Jim uses his excellent communication and
presentation skills with a desire to see the public outreach process build deep community understanding for the how
and why of decisions, not just consensus.

His collaborative, integrated approach to complex land
use issues is demonstrated through regular participation and chairmanship of over 15 ULI Advisory Service Panels - most recently in Napa, CA, and Toronto, Canada.

Task 2.8: GPAC Meeting #2: Review of
Existing Conditions and Trends and Analyses
The Consultants will facilitate a meeting of the GPAC to review the Preliminary Draft Public Review Draft Existing Conditions and Trends Workbook and Climate Vulnerability Assessment. The GPAC will provide comments, feedback, and recommendations for City staff consideration prior to finalizing the Existing Condition and Trends Workbook for public release.

Task 2.9: Digital Newsletter #2:

Existing Conditions and Trends
The Consultants will prepare a digital newsletter summarizing the results of the major findings from the Existing conditions and Trends Workbook and subsequent analyses. We will use the digital newsletter to publicize the upcoming community workshop in Task 2.10.

Task 2.10: Community Workshop
#1: Existing Conditions
The Consultants will facilitate an open house style community workshop to present the findings from the Existing
Conditions and Trends Workbook. We will use a combination of informational boards and surveys to solicit feedback on the Workbook that will provide further direction for future phases of this project. Consultants and City staff will informally engage workshop attendees to answer questions, discuss the Workbook findings, and outline the next steps in the Project.

This workshop will also highlight the multi-day planning and design charrette as part of Phase 3.

Task 2.11: Planning Commission
Study Session #1: Existing Conditions
and Trends Workbook
The Consultants will present the Existing Conditions and Trends Workbook to the Planning Commission. We will
first facilitate a discussion about the results of Community Workshop #1 and provide the feedback received from
the community. We will also lead a discussion about the Consultant team observations and discuss recommendations for next steps in the process.

Task 2.12: City Council Study Session #1:

Existing Conditions and Trends Workbook
The Consultants will present the Existing Conditions and Trends Workbook to the City Council. We will first facilitate a discussion about the results of Community Workshop #1 and provide the feedback received from the community and Planning Commission. We will also lead a discussion about the Consultant team observations and discuss recommendations for next steps in the process.

Task 3.1: Planning and Design Charrette
The Consultants will organize and facilitate a two-day
planning and design charrette to develop, refine, and evaluate growth options. The objectives of the charrette will be to develop and evaluate land use alternatives, gather input from the community, and formulate recommendations to
the GPAC, Planning Commission, and City Council. Preferably the charrette would be held in a recognizable and sizeable community gathering space, possibly the new convention
center.

Day 0. In advance of the charrette, we will facilitate a work session with City staff to identify likely focus and growth areas.

We will prepare a composite map to identify those areas of the City with the greatest potential for change. Based on the results of the work session, the Consultants will prepare background information, analysis, and other materials for the charrette. The proposed planning and design charrette would occur over two days, starting on a Friday evening and ending Saturday evening.

Day 1, Evening. The Consultants will present background information, framework diagrams, and concept alternatives.

There will be an open house with display boards for attendees to study the presentation materials and ask questions of the Consultants and City staff. The Consultants and City staff will then facilitate breakout sessions with community members.

Using maps, graphics, and three-dimensional building blocks, community members will provide their ideas about growth and change. Questions we might ask the participants are:
• What is your big idea for the future development within the community?
• Which types of development and uses should be part of the future?
• Are there areas of the city you would like to see
reimagined? How would you like to see them change?
• How should each area be connected within the city?
What’s the best way to get in, out, and around here?
Would changes need to be made to make the city and its
neighborhoods more accessible?
Day 2, Morning and Afternoon. The Consultants will flesh out some big ideas about growth and change via Urban
Footprint potential against the backdrop of the approved vision developed through the community visioning process, link the successes of the Village Specific Plan, work through the morning and afternoon to frame the remaining charrette agenda, and have a brainstorming session with City staff to refine the agenda and big ideas. Community members will be encouraged to drop by and listen in to the discussions.

Day 2, Evening. The Consultants and City staff will present the results of their work, including two or more land use alternatives. The presentation will include display boards and City of Millbrae
Community Charrette
Mintier Harnish and Jim Heid facilitated a charrette
over the course of four days in downtown Millbrae for
the City of Millbrae General Plan Update to plan and
design the future of downtown Millbrae and the El
Camino Real corridor. A summary of the charrette is
available at the following link:
• https://mintierharnish.com/wp-content/
uploads/2025/09/MillGPU_CharretteSummary.pdf
City of Big Bear Lake | General Plan and Municipal Code Updates 26 handouts. We will the facilitate a discussion of the alternatives with charrette attendees and get additional community input.

Task 3.2: Charrette Summary
The Consultants will prepare a summary of the charrette results. Following City staff, we will revise the summary for publication on the Project website and discussion with the GPAC, Planning Commission, and City Council.

Task 3.3: GPAC Meeting #3 and #4:

Preferred Land Use Alternative
The Consultants will facilitate two GPAC meetings to present the results of the Charrette, discuss the recommendations, and refine the alternatives. Using the materials developed at the Charrette, we will discuss our rationale for reaching conclusions and formulating the recommendations and work with the GPAC to develop recommendations for a Preferred Land Use Alternative to the Planning Commission and City Council.

Task 3.4: Planning Commission Study
Session #2: Preferred Land Use Alternative
The Consultants will attend a Planning Commission meeting to present the GPAC recommended Preferred Land Use
Alternative. We will facilitate a discussion of the rationale behind the GPAC’s decision, and the community feedback
collected that helped guide the Alternatives process. Based on the feedback and direction from Planning Commission, we will provide a recommended Preferred Land Use Alternative for presentation to the City Council.

Task 3.5: City Council Study Session
#2: Preferred Land Use Alternative
The Consultants will attend a City Council meeting to present the Planning Commission recommended Preferred Land Use
Alternative. We will facilitate a discussion of the rationale behind the Planning Commission decision based on the
feedback collected from both the GPAC and community that helped guide the Alternatives process. Based on the feedback and direction from City Council, we will finalize the General Plan Alternative for incorporation into the General Plan Policy Document and summarize the Council decision in a memorandum outlined in Task 3.6.

Task 3.6: Preferred Land Use Alternative
The Consultants will document City Council direction in a Preferred Land Use Alternative Memorandum. Following City staff review, we will refine the Memorandum and publish it on the Project website.

Deliverables
• Planning and Design Charrette materials (hardcopies;
maps, display boards; digital version, PDF)
• Charrette Summary (digital versions; Word and PDF)
• GPAC Meeting #3 and #4 agenda and materials (digital
versions; Word, PDF, and PowerPoint)
• Preferred Land Use Alternatives (digital versions; Word and PDF)
• Planning Commission and City Council presentations
(digital version, PowerPoint)
• Preferred Land Use Alternative Memorandum (digital
versions; Word and PDF)
Phase 4: Plan
Task 4.1: General Plan Design, Format,
and Organization Options
The Consultants will prepare optional approaches for the General Plan design, format, and organization. We will provide examples for the overall look and presentation of the Plan, including font size and style, page layout, maps, graphics, and illustrations. We will provide options for Plan organization in terms of element structure and the approach to addressing cross-cutting topics (e.g., climate change, health, social equity).

We will also discuss the organizational options available with the digital, on-line General Plan. We will prepare sample table of contents to accompany the organizational options.

Following City staff direction we will finalize the General Plan format and organization.

Task 4.2: Administrative Draft General Plan
The Consultants and City staff will prepare an Administrative Review Draft General. The Consultants will format the General Plan to be attractive, contemporary, and user-friendly, using extensive photos, illustrations, and maps in Adobe InDesign.

The plan will include the eight State-mandated elements, as well as optional elements and topics as determined by City staff and the GPAC. The Plan will reflect best practices for General Plans. It will include goals and policies organized by topic in a logical, easily understood structure.

The Consultants will prepare a comprehensive implementation strategy that includes discrete, tangible actions the City will undertake to implement the goals and policies. The Consultants will also review current implementation
ordinances/regulations (e.g., zoning, subdivision, historic preservation, public arts, and other implementing ordinances) and include recommendations as a part of the implementation programs for ordinance revisions needed to maintain
consistency with the General Plan.

The Consultants will prepare an updated land use diagram as part of the Administrative Draft General Plan. We will discuss options for streamlining the land use designations and graphic design options for making the land use diagram more userfriendly.

Mintier Harnish | Proposal for Services
27 Based on the distribution of land uses on the Land Use Diagram, the Consultants will develop and prepare a Draft Circulation Diagram. The classifications and diagram will indicate the distribution, location, and standards for city roadways. If desired by City staff, we could expand upon the functional classifications to consider street context and nonauto travel modes. This definition ensures that street standards are not uniformly applied, but consider a street’s relation to surrounding land uses, appropriate travel speeds, and need to accommodate multiple travel modes. We could also develop roadway standards to use Vehicle Miles Traveled (VMT) instead of or in addition to LOS standards.

Task 4.3: Preliminary Public
Review Draft General Plan
The Consultants will revise the Administrative Draft General Plan based on City staff comments and prepare a Preliminary Public Review Draft General Plan for review by the GPAC, Planning Commission, and City Council. The step of reviewing the Preliminary Public Review Draft General Plan with advisory bodies and decision-makers is important to ensure the Draft Plan meets expectations before conducting the CEQA analysis.

Task 4.4: GPAC Meetings #5, #6, #7:

Preliminary Public Review Draft General Plan
The Consultants will facilitate three meetings with the GPAC to review and discuss the Preliminary Public Review Draft General Plan. We will prepare a revised version of the Plan in Word track-changes to show the GPAC recommended revisions.

Task 4.5: Planning Commission
Study Session #3 and #4: Preliminary
Public Review Draft General Plan
The Consultants will facilitate two study sessions with the Planning Commission to review and confirm the Preliminary Public Review Draft General Plan. The Planning Commission will recommend any revisions or adjustments to the Plan to the City Council, which we will show in Word track changes.

Task 4.6: City Council Study Session
#3 and #4: Preliminary Public
Review Draft General Plan
The Consultants will facilitate two study sessions with the City Council to review and confirm the Preliminary Public Review Draft General Plan. The City Council will provide direction on revisions or adjustments to the Plan prior to the Consultants conducting the CEQA analysis.

Task4.7: Public Review Draft General Plan
Based on direction from the City Council, the Consultants will prepare the Public Review Draft General Plan for publication and environmental review. The Consultants will also post the Safety Element within the Public Review Draft to the City’s website and send it to CAL FIRE for review. We will facilitate consultation with CAL FIRE to ensure compliance with all State guidelines and requirements (See Coordination with CAL FIRE Task 4.8). In response to public comments and CAL FIRE comments for City Council review and adoption. We will submit the Final Safety Element for the Board of Forestry to issue a recommendation prior to the City Council’s adoption hearing date.

Task 4.8: Coordination with CAL FIRE
SB 1241 requires Safety Elements to now go through CAL
FIRE review and be approved by the Board of Forestry
before jurisdictional adoption. The Consultants will lead this coordination and address CAL FIRE comments as appropriate.

This will include responding to up to three rounds of review of CAL FIRE comments on the Draft Safety Element, preparation of a presentation for the Board of Forestry, and leading the presentation at the Board of Forestry Hearing and answering questions. At the conclusion, we will then revise the Safety Element based on CAL FIRE comments.

Task 4.9: Wildfire Grant Assistance
We understand that the City may need additional resources to support the Safety Element Update implementation and therefore we can help support the City in applying for grant funding for these projects. There are several reoccurring grant funding opportunities, such as CAL FIRE’s Wildfire Prevention Grants and the California Governor’s Office of Planning and Research (OPR) Adaptation Planning Grant Program, that
would provide funding for the City. We will help the City identify and apply for an application grant that would be appropriate for these tasks and fit within the project timeline.

Upon release of the grant application due date, we will prepare a draft Intent Survey for the City to review. Once the survey is submitted, we will work with the City to compile the necessary information to respond to the application questions and develop the narrative, work plan, and budget attachments.

The Consultants will draft the grant application and work closely with the City to finalize before submittal. It will be imperative to receive information or have City reviews
accomplished in accordance with the schedule so we are able to get the grant submitted within the required time frame.

During the application development process, we will organize two additional virtual meetings with City staff and applicable partners to gather additional information and clarifications for the grant application. Agendas and meeting minutes will be prepared for each additional meeting. We assume that the City will collect the required letters of support. We will prepare a draft grant application in Word format for the City and partner review. If desired, the application can be reviewed through a file sharing format such as SharePoint. We assume that the City would submit the final application.

City of Big Bear Lake | General Plan and Municipal Code Updates 28 Task 4.10: Digital Newsletter
#3: Draft General Plan
The Consultants will prepare a digital newsletter summarizing the Public Review Draft General Plan and publicizing the upcoming Community Workshop #2, Planning Commission,
and City Council meetings.

Task 4.11: Community Workshop
#2: Draft General Plan
The Consultants will facilitate an open house style community workshop to present the Draft General Plan. We will use a combination of informational boards and surveys to solicit feedback on the Plan contents for future GPAC, Planning Commission, and City Council consideration.

Task 4.12: General Plan
Consultation and Referrals
State law requires consultation with a variety of Federal, State, regional, and local agencies (e.g., Native American Tribes; military branches; State, regional, and local public agencies) whenever a jurisdiction updates its general plan. Agency consultation provisions are found throughout the Government Code and have varying requirements for when draft and final documents must be submitted and how long agencies have
to review and provide comments. We maintain a checklist of agency consultation requirements that we will use to ensure the City provides the Public Review Draft General Plan to the appropriate agencies.

Deliverables
• Administrative Draft General Plan (digital versions; Word, PDF)
• Digital Newsletter #3: Draft General Plan (digital version, PDF)
• Community Workshop #2 materials (hardcopies; display
boards, handouts; digital versions; Word and PDF)
• GPAC meetings #5, #^, and #7 agenda and materials
(digital versions; Word, PDF, and PowerPoint)
• Preliminary Public Review Draft General Plan (digital version, PDF)
• Revised Safety Element based on CAL FIRE review (digital versions; Word, PDF)
• Public Review Draft General Plan (digital versions; Word, PDF)
Phase 5: 7th Cycle
Housing Element
Task 5.1: General Plan
Consultation and Referrals
Based on input from City staff at the kick-off meeting, the Consultants will finalize the details of the comprehensive Community Engagement Strategy. The strategy will describe engagement methods, responsibilities, and publicity
protocols. The Consultants will structure the Strategy to be inclusive of all those who make up the “community,” including residents; workers; businesses; property owners; developers and residential builders; educational institutions; civic, community, and non-profit organizations; religious, social, cultural, and ethnic committees; and public agencies. In addition to being inclusive, the goal is to create meaningful opportunities for involvement throughout the preparation of the Housing Element Update.

Task 5.2: Digital Newsletter #4:

Housing Element Update Overview
The Consultants will prepare a newsletter that describes what a housing element is, how and why it is being updated, the project schedule, and how to get involved in the process.

We will also include a section on State Housing Element law FAQs. The newsletter will publicize upcoming community
engagement opportunities and the first on-line engagement tools.

Task 5.3: Virtual Community Workshop
#1: Housing Concerns and Needs
The Consultants will organize a virtual community workshop for live participation and future presentation on the Project webpage, City website, and social media. We will design this workshop to engage residents and stakeholders
throughout the county. The workshop will provide a common understanding of the purpose of the Housing Element Update and key steps in the process, and opportunities to provide input on housing issues and distinct economic, social, and geographic housing needs. The Consultants will prepare
a multilingual Housing Needs Survey for distribution in conjunction with the workshop video.

Task 5.4: Stakeholder Interviews
The Consultants will facilitate up to 15 stakeholder interviews.

We will work with City staff to identify participants and contact information for the stakeholder interviews. The Consultants will coordinate interview times with participants. We will provide a summary of the stakeholder interview results. The stakeholder interviews will be conducted by phone or Zoom.

Mintier Harnish | Proposal for Services
29 Task 5.5: Review and Evaluate the
Current Housing Element
As an initial task to the Housing Element update, and following the kickoff meeting, we will review and evaluate the current Housing Element, including::
• Documenting the effectiveness and continued
appropriateness of current housing programs and
policies
• Evaluating the City’s progress in meeting current goals • Identifying any barriers to achieving identified goals • Identifying potential revisions to existing programs
The City’s recent Housing Element Annual Progress Reports will be our starting point for this evaluation. We will interview City staff and compile additional information to provide an assessment of the continued appropriateness of existing programs and whether new programs should be added to
address emerging trends and issues. Upon completion of this review, we will provide a memorandum summarizing our
findings. We will also develop a recommended format and draft outline for the Housing Element Update.

Task 5.6: Existing Housing Needs Assessment
The Housing Needs Assessment is a comprehensive evaluation of current demographic, employment, housing, and housing market conditions and trends. We will use this section as the basis for determining the existing unmet housing needs in Big Bear Lake. This analysis will include the following topic areas:

Demographic Profile and Employment Profile. This
section establishes “baseline” population and employment characteristics for the city, including population growth trends, age characteristics, race and ethnicity, income, and local employment trends, as well as population and employment projections.

Household Characteristics and Housing Stock. The
Consultants will use recent data sources to update the
description of the existing housing stock in terms of housing stock growth and composition, vacancy rates, housing age and conditions, and overcrowding. We will also describe housing cost burdens and the ability of households of different income levels to pay for housing. We will describe current housing market trends, home sale prices, and rental rates using recent data sources (e.g., DataQuick, Zillow, CalREALTORS records) and based on conversations with local realtors.

Special Needs Housing Analysis. The Consultants will update the analysis of housing needs for special needs populations, including senior households, persons with disabilities, large families, single female-headed households, farmworkers, seasonal workers, extremely low-income households, and
persons in need of emergency shelter.

Fair Housing. The Consultants will prepare an assessment of fair housing practices in the city. In 2018, the California State Legislature passed AB 686 to expand upon fair housing requirements and protections outlined in the Fair Employment and Housing Act (FEHA). The law requires public agencies to address fair housing disparities and patterns of segregation in housing element updates prepared on or after January 1, 2021, to foster more inclusive communities. To address AB 686, the Consultants will analyze fair housing enforcement and outreach, integration and segregation patterns and trends, racially and ethnically concentrated area of poverty, disparities in access to opportunities, and disproportionate housing need, consistent with HCD’s AFFH Guidance for All Public Entities and for Housing Elements (April 2021). We will describe the city’s fair housing needs, including a discussion on how the proposed sites inventory promotes fair housing, and will develop meaningful actions that the City can implement to further fair housing issues in the community.

Task 5.7: Housing Constraints
The Consultants will review and update the analysis of both governmental and non-governmental constraints, such as land and development costs, site constraints, existing or planned infrastructure, land use controls, building code regulations, fees, and permit and processing procedures. We will also analyze constraints on housing for persons with disabilities, as well as the City’s current permitting procedures for emergency shelters, transitional and supportive housing, and single-room occupancy units. We will update this section to address the current economic climate, and housing market. The housing constraints analysis will also document local efforts to remove governmental constraints to improve the City’s ability to meet its share of the regional housing needs and satisfy the requirements of the Government Code Section 65583 et seq.

Task 5.8: Housing Resources
and Opportunities
The Housing Resources and Opportunities section will include a description of the City’s 7th Cycle RHNA. This analysis will examine the resources and opportunities available for the development, rehabilitation, and preservation of housing. It will include an inventory and analysis of the land resources (i.e., vacant and underutilized sites), as well as the financial and administrative resources available to support housing activities.

Units Approved, Built, or Under Construction. A jurisdiction is allowed to count units that are approved, built, or under construction as of the beginning of the projection period, or completed after that date, but before Housing Element adoption, against its RHNA and calculate the remaining
housing need. We will count any of these units against the RHNA and calculate the remaining housing need.

City of Big Bear Lake | General Plan and Municipal Code Updates 30 Vacant and Underutilized Sites Inventory. The Consultants will work with City staff to identify and develop an inventory of vacant and underutilized sites. We will analyze these sites based on HCD requirements and evaluate capacity to meet the RHNA.

Adequacy of Public Facilities and Services. The Consultants will prepare an assessment of the adequacy of water and wastewater infrastructure to meet existing and future housing needs, based on information from local water and wastewater master plans, specific plans, and City staff input.

Inventory of Financial and Administrative Resources. The Consultants will describe local, State, and Federal financial and administrative resources available to help the City implement its housing programs.

Energy Conservation Opportunities. The Consultants will describe opportunities for energy conservation, including the City’s General Plan policies that promote energy conservation, and alternative energy and green building measures. We will also describe local energy conservation programs, such as weatherization and rebate programs provided by local utility companies.

Task 5.9: Virtual Community Workshop
#2: Sites and Fair Housing
The Consultants will prepare a second virtual community workshop for live participation and future presentation on the Project webpage, City website, and social media. We will design this workshop to provide an overview of the sites inventory and fair housing issues and contributing factors identified in Task 5.8. The Consultants will prepare a multilingual Fair Housing Survey for distribution in conjunction with the workshop video.

Task 5.10: Administrative Review
Draft Housing Element
The Consultants will update the 6th Cycle Housing Element goals, policies, programs, and quantified objectives based on the evaluation of the 6th Cycle Housing Element, the housing needs and constraints identified in the Needs Assessment, recent changes to State Housing Element law, public input from the community meetings, and feedback from City staff.

Housing policies and programs will build upon the most
successful policies and programs in the 6th Cycle Housing Element.

Task 5.11: Public Review
Draft Housing Element
The Consultants will prepare a Public Review Draft Housing Element based on comments received from City staff on the Administrative Review Draft Housing Element. The Consultants will provide City staff with a digital copy of the Public Review Draft Housing Element to post on the City’s website, and we will email the Draft Housing Element to stakeholders and community members on the contact list. State law requires the City to circulate the Public Review Draft Housing Element for a minimum 30-day public comments period. At the end of the comment period, the City must allow for a minimum 10 days to respond to public comments prior to submitting the document to HCD for initial review.

Task 5.12: Digital Newsletter #5: Public
Review Draft Housing Element
The Consultants will prepare a newsletter that provides a summary of the key take-aways in the Public Review Draft Housing Element, particularly key changes to policies and programs, any proposed changes to land use designations (locations or density ranges), and what these changes mean for their community. The newsletter will provide an update on the Housing Element process and information on how to provide input on the draft Housing Element.

Task 5.13: Joint Planning Commission/
City Council Study Session
The Consultants will attend a study session with the Planning Commission and City Council to solicit input on the Public Review Draft Housing Element prior to submitting the Housing Element to HCD for the mandated 90-day review period.

We will prepare and present a PowerPoint presentation
summarizing the Draft Housing Element and HCD
requirements. We will also describe all input received from the stakeholder interviews, surveys, and community meetings, and any revisions to the Public Review Draft Housing Element proposed in response to this input.

Task 5.14: HCD Review Draft
Housing Element, HCD Checklists,
and Transmittal to HCD
The Consultants will revise the Public Review Draft Housing Element based on direction from the Planning Commission and City Council and input from the community, and will prepare an HCD Review Draft to be delivered to HCD. We
will provide a digital copy of the HCD Review Draft Housing Element for posting on the City website and will send out an email to stakeholders and community meeting attendees.

Under State law, HCD has up to 90 days to review the Draft Housing Element. During the HCD review process, we will maintain close contact with the designated HCD reviewer to respond to any questions he/she may have during the process.

Task 5.15: Meeting with HCD (90-day review)
Following submission of the HCD Review Draft Housing
Element and prior to the end of the 90-day review period, the Consultants and City staff will meet with HCD staff to discuss the Draft Housing Element and HCD comments informally.

The Consultants will work with City staff to prepare revisions Mintier Harnish | Proposal for Services
31 in response to these informal comments in the review period and will hold additional meetings with HCD, as necessary, to review and discuss the changes. The Consultants will produce up to three revised iterations of the HCD Review Draft Housing Element as part of this informal review process. With approximately three weeks left in the review period, we will post the revised Housing Element to the Project website for 7 days and will resubmit it for consideration in the formal review, as is required by State law.

Task 5.16: Response to HCD
Comments (90-day review)
Following the City’s receipt of HCD’s formal comment letter at the conclusion of the review period, The Consultants will prepare a preliminary response to any remaining HCD comments for City staff review. Based on comments received from City staff, we will then prepare a formal written response to HCD comments and a Revised HCD Draft Housing Element for submission to HCD.

Experience with HCD
During the 6th cycle, HCD informed jurisdictions that
they should expect three to five rounds of review to
achieve certification, and very few jurisdictions achieved substantial compliance with State law after the two
mandatory review periods. In the last year, however,
Mintier Harnish has led two housing element updates that have achieved substantial compliance during the initial 90-day review period; an extremely rare accomplishment
in the 6th and 7th cycles. Achieving compliance during
the first review period expedites compliance, provides
decision-makers with approval certainty before adoption, and streamlines the second half of the scope of work.

Our understanding of State law and experience with HCD
reviewers allows us to anticipate and address comments
prior to initial submission for formal review. If substantial compliance is achieved following Task 5.16, the remaining subtasks in this Phase are not necessary.

Task 5.17: Transmittal to HCD
for 60-day Review
The Consultants will submit the Revised HCD Draft Housing Element and formal response to comments to HCD for 60-day review.

Task 5.18: Meeting with HCD (60-day review)
Following submission of the Revised HCD Review Draft
Housing Element and prior to the end of the 60-day review period, The Consultants and City staff will meet with HCD staff to discuss the Draft Housing Element and HCD comments
informally. The Consultants will work with City staff to prepare revisions in response to HCD comments in the review period and will hold additional meetings with HCD, as necessary, to review and discuss the changes. The Consultants will post the revised Housing Element to the Project website for 7-days before resubmitting it for inclusion in the formal review, as is required by State law.

Task 5.19: Response to HCD
Comments (60-day review)
Following the City’s receipt of HCD’s formal comment letter at the conclusion of the review period, the Consultants will prepare a preliminary response to any remaining HCD comments for City staff review. Based on input received from City staff, we will then prepare a formal written response to HCD comments to be submitted to HCD for final 60-day review following adoption.

CEQA Compliance. The Consultants will include the
Housing Element Update as part of the Program EIR
Project Description. CEQA compliance for the Housing
Element will be covered by the Program EIR.

Task 5.20: Meeting with HCD (60-day review)
The Consultants will work with City staff to respond to any remaining HCD comments, incorporate those responses
into a Public Hearing Draft Housing Element, and facilitate certification of the Adopted Housing Element.

Task 5.21: Public Hearing
Draft Housing Element
The Consultants will prepare a Public Hearing Draft Housing Element that incorporates responses to HCD comments
following the 60-day review period. The Consultants will provide a digital copy of the Public Hearing Draft Housing Element to post on the City website and will send out an email to stakeholders and the community.

Task 5.22: Public Hearings and Adoption
The Consultants will attend two public hearings–one with the Planning Commission and one with the City Council–to present the Public Hearing Draft Housing Element, respond to questions, and record the recommendations of the Planning Commission and the action of the City Council.

Task 5.23: Adopted Housing Element
and Transmittal to HCD
The Consultants will prepare the Adopted Housing Element that incorporates direction from the City Council in adopting the Housing Element. We will prepare a cover memorandum to accompany submission of the Adopted Housing Element to HCD for the 60-day certification review and will transmit the Adopted Housing Element to HCD.

City of Big Bear Lake | General Plan and Municipal Code Updates 32 Task 5.24: HCD Meeting with
HCD (2nd 60-day review)
Following submission of the Adopted Housing Element and prior to the end of the 60-day certification review period, the Consultants and City staff will meet with HCD staff to discuss any remaining questions or concerns that might impact
certification.

Task 5.25: Certified Housing Element
Following receipt of HCD’s letter certifying the 7th Cycle Housing Element, the Consultants will prepare the Certified Housing Element. We will post the Certified Element to the Project website and will send an email to the Project mailing list and stakeholders announcing it’s publication.

Deliverables
• Request for information (digital version, Word)
• Community engagement strategy (digital versions; Word, PDF)
• Webpage and online engagement (digital)
• Digital Newsletter #4 (digital versions; InDesign, PDF) • Virtual Community Workshop #1 (digital)
• 2021-2029 Housing Element evaluation (digital versions; Word, PDF)
• Stakeholder interviews summary (digital versions; Word, PDF)
• Online housing needs survey (digital, online)
• Opinion survey results summary (digital versions; Word, PDF)
• Virtual Workshop #2 (digital, online)
• Fair housing survey (digital, online)
• Administrative Review Draft Housing Element (digital
versions; Word, PDF).
• Digital Newsletter #5 (digital versions; InDesign, pdf). • Study Session materials (digital, PowerPoint).
• Public Review Draft Housing Element (digital versions; Word, PDF)
• HCD Review Draft Housing Element (digital, PDF)
• Response to HCD informal comments during 90-day
review (digital versions; Word, PDF)
• Revisions to HCD Review Draft Housing Element
reflecting informal comments during 90-day review
period (digital versions; Word, PDF)
• Response to HCD formal comments following 90-day
review (digital versions; Word, PDF)
• Revised HCD Draft Housing Element (digital, PDF)
• Response to HCD informal comments during 60-day
review (digital versions; Word, PDF)
• Revisions to Revised HCD Review Draft Housing Element reflecting informal comments during 60-day review
period (digital versions; Word, PDF)
• Response to HCD formal comments following 60-day
review (digital versions; Word, PDF)
• Response to HCD Comments (digital versions; Word, PDF) • Public Hearing Draft Housing Element (digital, PDF)
• Planning Commission and City Council hearing materials (digital versions; PowerPoint, PDF)
• Adopted Housing Element (digital, PDF)
• Housing Element transmittal memorandum to HCD
(digital versions; Word, PDF)
• Certified Housing Element (1 bound hard copy; digital versions; Word, PDF)
Phase 6: Mitigate
Task 6.1: CEQA Kick-off Meeting
The Consultants will facilitate a work session with City staff on preparing the Program EIR and completing the adoption process. The work session, or CEQA kick-off meeting, will cover the following topics:

Evaluating Environmental Impacts
• Strategies for CEQA compliance
• Coordination of environmental document with general
plan update preparation
• Developing a reasonable range of alternatives
• Cumulative impact analysis
• Using new or revised policies as mitigation measures
Completing the Process
• Agency consultation
• Public notice
• Hearings
• Adoption
• Final documents
Task 6.2: Program EIR Project Description
and Notice of Preparation
The Consultants will work with City staff to develop a Program EIR project description and will prepare a draft EIR Notice of Preparation (NOP) for City staff to review. The NOP is intended to alert other public agencies about the undertaking, and to solicit their input on the scope of the study. The Consultants will submit a final PDF copy of the NOP to City staff for posting on its website, filing with the County Clerk, and distributing to public agencies. It is assumed that the City will distribute the NOP using the City’s NOP distribution list. The Consultants will review and make suggestions regarding the list. The Mintier Harnish | Proposal for Services
33 Consultants will be responsible for filing the NOP with the State Clearinghouse.

Task 6.3: Program EIR Scoping Meeting
The Consultants will facilitate a public and agency scoping meeting associated with the release of the NOP. The Scoping Meeting will be held during the 30-day NOP period to
introduce the community to the Program EIR process and
obtain input on the scope of analysis. It will include a brief presentation, followed by public comment and input from meeting attendees. The Consultants will prepare a summary of input gathered, which will be included in the Draft Program EIR along with any written public comments received by the City during the NOP comment period.

Task 6.4: Administrative Draft Program EIR
The Consultants will prepare an Administrative Draft Program EIR (ADPEIR) in compliance with CEQA requirements using information gathered as part of the General Plan update effort and comments on the NOP, as well as information from other relevant CEQA documents completed by the City in recent years. The Consultants will be responsible for development of a legally adequate and appropriate Program EIR for the General Plan.

The Consultants will prepare the ADPEIR based on the project description approved by City staff. We will base the description of the environmental and regulatory setting for the General Plan primarily on the data available online, the existing conditions and trends workbook prepared for the project, and information from other relevant CEQA documents completed by the City in recent years, any information received during the General Plan Update process, as well as information from recent City plans.

The Consultants will introduce each topical section in the environmental analysis with a brief statement of its context in the ADPEIR and the development of the General Plan.

This effort may include interpretive information for the reader to better understand how the General Plan affects the environment, as well as the sources of data used in the analysis.

The setting for each topical section will describe existing conditions relevant to the topic and provide the groundwork for impact analysis. The number of impacts to be analyzed and the depth of analysis will be determined based on areas of concern identified by the Consultants and City staff, as well as responses to the NOP. We will clearly state thresholds used to determine the significance of project impacts and will include thresholds in the CEQA Guidelines, Appendix G, as well as existing regulatory standards, if applicable. Impacts will be identified, and mitigation measures will be prepared to reduce significant impacts to a less-than-significant level, when feasible. For each potentially significant impact identified in the ADPEIR, the Consultants will identify mitigation measures or policy statements proposed by the City as part of the General Plan Update to avoid or reduce identified impacts.

We will construct mitigation measures as policy statements or revised or additional programs to facilitate incorporation into the final General Plan. In order to prepare an ADPEIR that meets the needs of the City and regulatory requirements of the State, the ADPEIR will comprise the following sections:

Executive Summary
This section will provide a summary of the entire ADPEIR and include the following:
• a discussion of the Project objectives;
• a brief description of the proposed Project;
• a summary of the environmental setting for the Planning Area;
• a summary of impacts;
• a summary of mitigation measures (mitigating policies); • a discussion of alternatives considered; and
• areas of controversy, and issues remaining to be resolved Introduction
The ADPEIR will contain an introductory chapter that provides an overview of the project and context, summarizes CEQA requirements and the environmental review process, describes the legal purpose of the ADPEIR, outlines the environmental issues being addressed, and presents the organization of the report.

Project Description and Environmental Setting
These sections will contain the City objectives for the General Plan. It will also outline the Planning Area boundaries and summarize existing conditions and any new land uses
proposed under the project. The information will be described in a mix of text, tabular, and graphic form (i.e., maps and diagrams).

Analysis, Impacts, and Mitigation Measures
The environmental analysis section will include four main components:
• Setting: description of current conditions with respect to the issue in question, including the existing regulatory environment
• Impact analysis: statement of significance thresholds and discussion of potentially significant effects of the proposed project
• Programmatic mitigation measures: methods by
which significant effects can be reduced or eliminated, presented as General Plan policies to be introduced back into the plan
City of Big Bear Lake | General Plan and Municipal Code Updates 34 • Level of significance after mitigation: discussion of whether or not proposed mitigation measures reduce
impacts to below the adopted significance threshold
Adverse impacts that meet or exceed significance thresholds will be considered significant. Additionally, all impacts will be characterized in terms of short- or long-term effects and presented in a logical discussion that the general public can understand. Any inconsistencies with local or regional plans will be discussed. Issues to be analyzed in a programmatic framework will include:

Aesthetics
• Agriculture/Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation and Traffic
• Tribal Cultural Resources
• Utilities and Service Systems
• Wildfire
The Consultants will discuss approaches to the impact analysis for the Program EIR with City staff and will be consistent with the assumptions and methodologies used in recent EIRs in the city of Big Bear Lake, to the extent possible. In general, the impact analysis will focus on the issues present in the Planning Area and likely to be affected or impacted by the General Plan update. Some issues, such as mineral resources, may not require a detailed analysis relative to other issues because they do not occur in Big Bear Lake or would be unaffected by the plan updates.

Alternatives Analysis
A range of EIR alternatives will be considered in the ADPEIR.

In addition to the “No-Project” Alternative, the Consultants will consider other alternatives (such as alternative land use scenarios) that will be developed during the General Plan update. Evaluation of alternatives will be in less detail than that for the proposed plans, though the analysis will provide decision-makers and the public adequate information to
decide between alternatives. This section will also identify the “environmentally superior alternative.” If the “No Project” Alternative is determined to be environmentally superior, the ADPEIR will identify the environmentally superior alternative among the remaining scenarios.

Cumulative Impacts
The document will evaluate cumulative impacts based on
planning documents for the Planning Area. The contribution of the proposed plan updates to the overall cumulative impact will also be estimated and discussed. It is anticipated that cumulative analyses will be included at the end of each EIR topical section.

Other CEQA Sections
The ADPEIR will provide, in addition to the sections discussed above, all other required CEQA sections, including areas of known controversy, growth inducement effects, and
significant unavoidable impacts. The Consultants will provide the ADPEIR to City staff in digital (word) format. City staff will conduct one review of the ADPEIR and provide consolidated comments and edits.

Task 6.5: Staff Review/Screen
Check Draft Program EIR
The Consultants will incorporate City staff input on the ADPEIR and prepare a Screencheck Draft Program EIR (SDPEIR). We will provide the SDPEIR to City staff in digital (word) format.

City staff will conduct one review of the SDPEIR and provide consolidated comments and edits.

Task 6.6: Draft Program EIR
Once City staff approves the SDPEIR, the Consultants
will prepare the Draft Program EIR (DPEIR) for public
circulation. The Consultants will file the DPEIR with the State Clearinghouse, including all required accompanying forms, such as the Notice of Completion (NOC), through the digital CEQASubmit platform. We assume that City staff will file the Notice of Availability (NOA) of the DPEIR with the County Clerk and distribute the NOA of the DPEIR to responsible agencies, and interested agencies, organizations, and persons. We also assume that City staff will be responsible for required newspaper ads and other public noticing of the document availability, such as radius label mailing or on-site posting. As required by State law, the DPEIR will require at least a 45-day public review period.

Task 6.7: Draft and Final
Response to Comments
Within four to six weeks of receipt of comment letters received on the DPEIR, the Consultants will submit a draft Response to Comments to City staff for review. The Response to Comments document will include a list of commenters, comment letters, responses to comments, and any added or revised text of the DPEIR that may be necessary. Responses to comments
will include reasoned analysis and, as necessary, additional analysis. The final version of the Response to Comments will be incorporated as an appendix to the Final Program EIR.

The scope and budget assume a level of effort that would Mintier Harnish | Proposal for Services
35 include 100 hours of consultant time for this task. This assumes receipt of approximately 15-25 comment letters. If the number of comment letters and the effort to prepare responses is greater than anticipated, the Consultants will notify City staff immediately and discuss options to amend our scope of work and budget as necessary. Following receipt of City staff comments, the Consultants will finalize the Response to Comments.

Task 6.8: Mitigation Monitoring
and Reporting Program
Concurrent with the Response to Comments, the Consultants will prepare a Mitigation Monitoring and Reporting Plan (MMRP), which we will include in the Final Program EIR. We will provide the MMRP in a format designed for use by planners, environmental monitors, or code enforcement officers.

Essentially, this plan will take the form of a detailed table that describes:
• Persons/agencies responsible for monitoring compliance with each condition
• Timing when monitoring must occur
• Frequency of monitoring
• Criteria to be used to determine compliance with
conditions
We will incorporate the final version of the MMRP as an appendix to the Final Program EIR.

Task 6.9: Final Program EIR
The Consultants will complete the Final Program EIR after the review period has closed and all comments submitted during that period have been received. The Final Program EIR will include corrections to the Draft Program EIR (if warranted), comments received, and responses (Task 6.7) as well as the MMRP (Task 6.8). The Consultants will prepare a Screencheck Final Program EIR for City staff review and confirmation followed by a Final Program EIR after incorporating
consolidated comments received from City staff. Within one day of Final Program EIR certification and project approval, the Consultants will submit the draft Notice of Determination (NOD) to City staff. We assume that City staff will file the NOD with the County Clerk and be responsible for payment of filing fees. The Consultants will file the NOD with the State Clearinghouse.

Deliverables
• Draft PEIR Project Description (digital versions; Word, PDF)
• Final PEIR Project Description (digital versions; Word, PDF)
• NOP (digital files and filing with State Clearinghouse) • Scoping meeting materials (digital versions; Word, PDF) • Administrative Draft Program EIR (digital versions, Word) • Screencheck Draft Program EIR (digital version, Word) • Draft Program EIR (10 hard copies, and 10 CD copies;
digital versions; Word, PDF)
• NOC/NOA (digital files and filing with State
Clearinghouse)
• Draft Response to Comments (digital version, Word)
• Final Response to Comments (digital versions; Word, PDF) • Mitigation, Monitoring, and Reporting Program (digital versions; Word, PDF)
• Screencheck Final Program EIR (digital version, Word) • Final Program EIR (10 hard copies, and 10 CD copies;
digital versions; Word, PDF)
• NOD (digital files and filing with State Clearinghouse) Phase 7: Embark
Task 7.1: Planning Commission
Public Hearings (#5 and #6)
The Consultants will attend up to two public hearings with the Planning Commission to review the Draft General Plan and Final PEIR. The Planning Commission will consider
the comments made during the public hearing and make
recommendations to the City Council.

Task 7.2: City Council Public
Hearings (#5 and #6)
The Consultants will attend two public hearings with the City Council to review the Draft General Plan and Final PEIR. At these hearings, the City Council will consider the Planning Commission recommendations and the comments made at
the public hearings. After the hearings, the City Council will certify the Final PEIR and direct the Consultants to incorporate their recommendations and prepare the Final General Plan.

Task 7.3: Final General Plan Documents
The Consultants will prepare the Final General Plan for adoption.

Task 7.4: City Council Adoption Hearing
The Consultants will attend one hearing with the City Council for adoption of the General Plan.

Deliverables
• Final General Plan (digital versions; Word, PDF)
• Land Use and Circulation Diagrams (digital versions; GIS and PDF)
• Final PEIR (5 hard copies; digital versions; Word and PDF) • Maps and Diagrams (digital versions; GIS and PDF)
City of Big Bear Lake | General Plan and Municipal Code Updates 36 Phase 8: Implement
The Consultants will prepare a comprehensive update of
the City’s Development Code tied to Title 16 and 17 of the Municipal Code. We provide tasks here that will produce a comprehensive Zoning Code that incorporates revisions based on the Zoning Ordinance Amendments Diagnosis (Task 7.1), Matrix of Development Code and Map Changes (Task 7.6) and a staff fix-it list, complete reorganization of the Development Code format, revised table of contents, and Administrative and Public Review Drafts of the new Development Code chapters.

Big Bear Lake City CouncilNovember 12, 2025

Big Bear Lake City Council
November 12, 2025