Bishop City Council
June 23, 2025

Job Description and
Essential Function Analysis
Job Title: Fire Engineer Department: Fire Department Agency: City of Bishop Position Summary: Under general supervision, operates and maintains fire apparatus and other emergency vehicles including driving, pump operation, lifting and pulling hose equipment and other related work activities connected with the response to emergency and other incidents; and performs related work as required.

Employment and Work Conditions:

Type of employment  Regular  Temp/Seasonal  Full-time  Part-time  At Will  Contract Competitive service  Yes  No FLSA status Exempt  Non-Exempt Bargaining unit Bishop Employees Association Salary or pay range See salary schedule Pay differential, incentives, specialty pay, etc.

Work setting Office environment; incident
response setting as needed
Attire Uniform Work days M-F
Location Any within City limits and
surrounding area
Exposure to others Subordinates; City employees;
members of the public;
Work hours 8 am to 5 pm
Supervisor Fire Chief Driving required  Yes (check type below)  No Core hours N/A Supervises  Class B Overtime required Occasional
Travel required  Yes (see Duties)  No Weekends required As needed Pre-employment tests Required Comments
Pre-employment physical  Yes  No Include TB Test
Pre-employment drug test  Yes  No  DOT required  Safety sensitive (state reason) Live Scan, criminal record  Yes  No Background check
Other: Yes  No Written test
**Note is made that while the essential functions and physical demands listed in this document are representative of the position, these may fluctuate in emergency / incident response situations.** 128

Job Duties and Functions:

Cells will auto adjust for length of content; additional rows can be added.

Essential:

Yes/No Frequency
(Use key)

1. Administrative Tasks: Assists with special committees to perform administrative assignments; assists in preparation of standard operating procedures and rules and regulations for assigned areas; assists with budget recommendations and monitors expenditures for assigned programs and accounts; monitors quality assurance of all Fire Department services (e.g.

Fire response time etc.); attends inter-agency strategic planning meetings; assists in onboarding new volunteers. Yes Frequent

2. Personnel Management: Assists in Training, supervises, counsels and evaluates employees and volunteers concerning their work performance through given training goals and objectives; assists with coordinating and presenting training drills and programs; provides input regarding performance of Department employees and volunteers; provides training for all Department employees and volunteers. Yes Frequent

3. Incident Response / Suppression Activities: Participates in firefighting, suppression and emergency medical aid operations and hazardous materials control operations; assists with planning and implementing appropriate and effective fire suppression strategies; dons Personal Protective Equipment (PPE) as required; participates in regional strike teams; completes incident reports as needed.

Yes Frequent

4. Inspections: Inspects facilities, grounds and equipment to ensure proper operational condition; perform fire prevention and inspection activities as needed; performs weekly/monthly vehicle inspections; performs required maintenance on vehicles. Yes Occasional

5. Public Relations: Assists with public presentations concerning fire safety practices and departmental policies; attends grand openings, unveiling of new fire engines etc.; interacts with the public regarding a wide variety of issues related to the department (e.g. complaints, incident response issues). Yes Occasional

6. Driving: Operates a department vehicle to travel to various locations within the Bishop Rural Fire Protection District (includes the City of Bishop city limits) and beyond. Yes Frequent Frequency: Never – Does not occur; Seldom – Less than 30 minutes per shift; Occasional – From 1/16 to 1/3 of a shift, or .5 hours to 2.5 hours of an 8-hour day; Frequent – From 1/3 to 2/3 of a shift, or

2.6 to 5.2 hours per 8-hour day; Constant – More than 2/3 of a shift, or more than 5.3 hours per 8 hour day 129

Qualifications and Requirements:

Cells will automatically adjust for length of content; additional rows can be added. Required Preferred

1. Education: Equivalent to completion of the twelfth (12th) grade.

X

2. Experience: Three (3) years of seniority within the department and successful completion of a department sponsored engineers development program. X

3. Skill in: The operation of a personal computer, fire safety equipment. X

4. Knowledge of: Advanced principles, practices, methods, and techniques of modern fire prevention and suppression activities; Operation, basic maintenance, and uses of firefighting apparatus and equipment; Chemical and related components of a wide variety of flammable and explosive materials and objects; City/County geography, fire hazards and fire-fighting resources, such as personnel, equipment, water supply and communications; First aid and rescue techniques X

5. Ability to: Operate all types of fire-fighting equipment and apparatus and to instruct others in such operation; Assist with leading and training staff, to plan, lay out and direct their work and to maintain effective discipline and morale; Keep records and prepare reports; Establish and maintain effective working relationships with fellow employees and the public; maintain physical endurance and agility; Assist with supervising, developing, and evaluating assigned staff effectively; Maintain composure and work effectively in emergency situations; Communicate clearly and concisely in writing and speaking, including creating written correspondence and reports; Assist with analyzing operations, policies, and procedures and develop improvements.

X

6. Job-related licenses, certifications, and/or designations: Possession CPR certification, Basic First Aid, A valid driver’s license with a California “F” endorsement or Class B license. Possession of, or the ability to obtain within 1 year, valid EMT-I and CPR Health care provider certificates, to be maintained throughout employment.

X

7. Attendance: Mandatory as scheduled. X

8. Security clearances: N/A

9. Criminal record complies with agency’s Live Scan Policy or other policies (including out-of-state records) X

10. Language(s): English X

11. Transportation:  personal vehicle  agency-owned vehicle  public transportation X

12. Automobile liability insurance complies with agency’s Vehicle Usage Policy X

13. Driving record acceptable per the agency’s Vehicle Usage Policy X

14. Enrollment in agency’s DMV EPN (Employer Pull Notice) program X 130

15. Credit history acceptable per the agency’s fiduciary, finance or accounting policies X

16. Continuing education and training relevant to successfully accomplish the essential functions of the job X 131
Job Description and Essential Function Analysis Job Title: Fire Captain

Essential Function Analysis
Key: Frequency: The amount of time or number of times per work period that a task is performed Never – Does not occur
Seldom – Less than 30 minutes per day
Occasional – .5 hours to 2.5 hours of an 8-hour day
Frequent – 2.6 to 5.2 hours per 8-hour day
Constant – More than 5.3 hours per 8 hour day
Occurrence: How often activity or task is performed
Daily – Occurs regularly
Intermittent – Task performed several times throughout the day Periodic – Not done on a daily basis
Duration: The length of time a task or activity is performed during a session Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Sit X X X > 3 hrs All computer tasks (emails,
writing grants, incident
reports etc.); meetings;
training sessions; driving

2. Stand X X X > 1 hr Making presentation;
directing incident response;
fire suppression; inspections

3. Walk flat or level terrain X X X < 30 mins Strike team; incident response; fire suppression;
around office; inspections
uneven terrain X X X <10 mins Directing incident response; fire suppression (stepping
over hose etc.); inspections
4a. Lift
Above
Shoulder
up to 10 pounds X X X < 1 min Binders; radio; books;
various items during incident
response
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Job Description and Essential Function Analysis Job Title: Fire Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments 11 – 25 pounds X X X > 1 min Various items during incident response
26 – 40 pounds X X X < 1 min Various items during incident response
41 – 55 pounds X X X < 1 min Various items during incident response
56 – 75 pounds X X X < 1 min Various items during incident response
>75 pounds X X X < 1 min Various items during incident
response
4b. Lift
at Waist
or Chest
up to 10 pounds X X X < 1 min Binders; radio; books;
various items during incident
response
11 – 25 pounds X X X < 1 min Various items during incident response
26 – 40 pounds X X X < 1 min Various items during incident response
41 – 55 pounds X X X < 1 min Various items during incident response
56 – 75 pounds X X X < 1 min Various items during incident response
>75 pounds X X X < 1 min Various items during incident
response
4c. Lift
Below
Waist
up to 10 pounds X X X < 1 min Binders; radio; books;
various items during incident
response
11 – 25 pounds X X X < 1 min Various items during incident response
26 – 40 pounds X X X < 1 min Various items during incident response
41 – 55 pounds X X X < 1 min Various items during incident response
56 – 75 pounds X X X < 1 min Various items during incident response
>75 pounds X X X < 1 min Various items during incident
response
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Job Description and Essential Function Analysis Job Title: Fire Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments

5. Carry up to 10 pounds X X X < 5 mins Binders; radio; books; various items during incident
response
11 – 25 pounds X X X < 5 mins Various items during incident response
26 – 40 pounds X X X < 5 mins Various items during incident response
41 – 55 pounds X X X < 5 mins Various items during incident response
56 – 75 pounds X X X < 5 mins Various items during incident response
>75 pounds X X X < 5 mins Various items during incident response

6. Push X X X < 5 mins Incident response activities

7. Pull X X X < 5 mins Incident response activities
(pulling hose lines etc.)

8. Twist X X X < 5 mins Obtaining items from filing
cabinet or across desk;
incident response;
inspections

9. Bend X X X < 1 min Obtaining item from below
waist; incident response
activities; inspections;
training

10. Stoop X X X < 1 min Incident response activities;
inspections; training

11. Kneel X X X < 1 min Obtaining item from below
waist; incident response
activities; inspections;
training

12. Crawl X X X < 5 mins Incident response activities

13. Crouch X X X < 1 min Obtaining item from below
waist; incident response
activities; inspections;
training

14. Squat X X X < 1 min Obtaining item from below
waist; incident response
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Job Description and Essential Function Analysis Job Title: Fire Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments activities; inspections;
training

15. Climb (stairs, steps, ladder) X X X < 10 mins Stairs in Fire Department HQ or while performing
inspections; ladders while in
the field

16. Run X X

17. Jump X X

18. Lie down (stomach, side, back) X X

19. Balance X X X < 10 mins Climbing ladders etc.

20. Neck extension X X X < 5 mins Observing/directing units on roof during incident
response; inspections –
smoke detectors etc.
flexion X X X < 5 mins Observing/directing units
below ground during incident
response; inspections;
computer work; writing grants
turning X X X < 1 min Incident response;
inspections; driving

21. Upper Extremity Activities
a. Reach at, below shoulders X X X < 5 mins Inspections; incident response; retrieving item
from below waist
above shoulders X X X < 5 mins Inspections; incident
response; retrieving item
from above shoulders
b. Grasp simple X X X < 30 mins Incident response;
inspections; handwriting
notes; driving
power X X X < 1 min Incident response;
inspections
c. Manipulate gross X X X < 1 min Moving large item
fine X X X < 15 mins Cell phone; handwriting
notes; inspections; incident
response;
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Job Description and Essential Function Analysis Job Title: Fire Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments d. Keyboard and mouse X X X < 2 hrs. All computer tasks (emails, writing grants, incident
reports etc.)

22. Foot controls X X X > 30 mins To and from different stations; driving to teaching
classes;
Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
B. Mental and Psychological
Demands Y N N S O F C D I P N S O F C D I P Comments

1. Comprehend and follow
instructions
X X X

2. Perform and complete assigned
tasks
X X X

3. Maintain work pace X X X

4. Perform complex or varied tasks X X X

5. Relate to others X X X

6. Advise, counsel, influence X X X

7. Train or give instruction X X X

8. Work independently X X X

9. Plan, direct, control, supervise X X X

10. Supervise employees X X X

11. Supervise non-employees X X

12. Represent the agency X X X

13. Interacting with the public X X X

14. Assume responsibility for persons
or property
X X X

15. Participate in team or group
activities
X X X

16. Work around traffic, crowds,
distractions
X X X
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Job Description and Essential Function Analysis Job Title: Fire Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
C. Environmental Exposures Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Work indoors X X X < 4 hrs. All office work; meetings; indoor inspections

2. Work outdoors X X X < 1 hr. Fire suppression activities; directing incident response;
training sessions;
inspections

3. Driving X X X > 30 mins To and from fire stations,
meetings etc.

4. Heights X X X < 30 mins Fire suppression activities
(e.g. on roof); training
sessions

5. Lighting extremes X X X < 5 mins Fire suppression activities (e.g. spotlights, dark
buildings)

6. Temperature extremes

X X X < 5 mins Moving from AC to non-AC
environment; proximity to
fire

7. Airborne contaminants
(pollen, smog, smoke, dust)
X X X < 30 mins Traffic smog; fire smoke
during suppression
activities

8. Gas, fumes, odors X X X < 30 mins Traffic fumes; fire fumes

9. Electrical X X X < 5 mins Proximity to downed power
lines

10. Water X X X < 5 mins Water lines/hoses during
incident response

11. Biohazard X X X < 5 mins Bodily fluids during incident response

12. HazMat
(includes solvents, ammonia, lead,
asbestosis, paint, welding, corrosives)
X X X < 5 mins During hazardous materials
spills

13. Flammable, combustible X X X < 5 mins During fires, motor vehicle accidents etc.

14. Noise (above 85dB) X X X < 30 mins Driving; incident response

15. Vibration X X X < 5 mins During incident response

16. Explosives X X
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Job Description and Essential Function Analysis Job Title: Fire Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
Comments
Identify for which function each is required
D. Communication and
Sensory Demands Y N N S O F C D I P N S O F C D I P

1. Sight X X X 1 2 3 4 5 6

2. Smell X X X 2 3 4

3. Hearing X X X 1 2 3 4 5 6

4. Taste X X

5. Tactile, touch (e.g., hot, texture) X X X 2 3 4

6. Speaking X X X 1 2 3 4 5

7. Reading X X X 1 2 3 4 5 6

8. Writing X X X 1 2 3 4 5
Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
E. Equipment, Vehicles,
Machinery Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Office keyboard X X X > 3 hrs.
equipment copier, fax X X X < 15 mins
telephone, cell X X X > 1 hr.
pen, stapler, etc. X X X < 5 mins
postage, binding X X X < 1 hr.

2. Hand tools X X

3. Safety equipment/PPE X X X < 1 hr.

4. Private passenger vehicle X X X < 30 mins

5. Golf cart, utility vehicle X X X < 1 hr.

6. Motorcycle, bicycle X X

7. Light utility vehicle or truck X X X < 1 hr.

8. Heavy utility vehicle X X

9. Earthmoving equipment X X

10. Construction equipment X X

11. Transit equipment X X

12. Landscaping equipment X X

13. Incident response equipment X X X < 1 hr.
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Job Description and Essential Function Analysis Job Title: Fire Captain

Completed by: Brett Russell Title: Fire Chief
Company: City of Bishop
Signature: ____________________________________ Date: _______________________________________ Employer Representatives:

Name: Deston Dishion Signature: ___________________________ Date: ________________ 139
Agenda Item: 16.G
Date of Meeting: June 23, 2025
Department: Police
To: City Council
From: Nate Derr
Subject: Updated Job Description for Police Lieutenant
Prepared On: June 4, 2025
Attachments: FT Police Captain
Captain JDEFA

STAFF REPORT
Background/History:

The Police Captain position is a key management-level role within the Police Service, responsible for supervising operations, overseeing personnel, and supporting the Chief of Police in strategic planning and day-to-day management.

The existing (Lieutenant) job description was last reviewed and updated on February 14, 2011. Since that time, the responsibilities, required competencies, and technological tools in law enforcement have evolved significantly.

The updated description reflects:

Current best practices in law enforcement management,
Expanded duties relating to officer wellness, community engagement, and training, Increased emphasis on use-of-force documentation review, risk management, and critical incident leadership,
Clarity around supervisory and administrative functions, including shift oversight and interagency coordination.

Analysis/Discussion:

The Bishop Police Department Lieutenant updated Job description aligns further with the duties of a Police Captain as described below:

Lieutenant
Supervises Sergeants and line officers.
140
Manages shift operations, responds to critical incidents.

Reviews and approves reports, ensures policy compliance.

Often acts as the watch commander or shift commander.

Captain
Oversees an entire bureau or major division.

Develops operational plans and strategies.

Manages budgets, personnel allocations, and long-term goals.

Interfaces with upper management, city officials, and external agencies.

A Captain level position also opens the opportunity for further Police Management training and secession planning for the future of the Department.

No changes to the position's FLSA status or classification level are proposed. The position remains exempt and managerial.

Economic Impacts:

There is no direct fiscal impact from updating the job description and position title. The salary range for the position remains unchanged. Any future fiscal considerations related to reclassification or reorganization will be brought forward separately.

Recommended Action:

Staff recommends that the City Council:

1. Approve the revised job description for the position of Police Lieutenant in the Bishop Police Department; and

2. Authorize the City Administrator to implement the updated description for all recruitment, assignment, and classification purposes.

Approved By: Ethan Aukee 6/4/2025
Approved By: Robin Picken 6/4/2025
Approved By: Deston Dishion 6/17/2025
Approved By:
141

CITY OF BISHOP

POLICE DEPARTMENT

POLICE CAPTAIN
Police Captain Page 1 of 4
Job Description, June 2025

DEFINITION
Under general direction of the Chief of Police, the Police Captain performs highly responsible administrative, supervisory, and management work in directing and coordinating one or more major divisions of the Police Department, including patrol, investigations, and administrative services. The Police Captain assists the Chief of Police in policy formulation, strategic planning, and department-wide operations. The Captain may act as the Chief of Police in their absence and is expected to exercise independent judgment, leadership, and a strong commitment to public safety and community policing.

SUPERVISION RECEIVED AND EXERCISED
• Receives general supervision from Police Chief
• Directly supervises Sergeants and other assigned sworn and non-sworn personnel.
• Provides management oversight for departmental programs and initiatives.

EXAMPLE OF DUTIES
Duties may include, but are not limited to, the following:
• All duties and responsibilities of Police Officer, Police Corporal, and Police Sergeant.
• Oversees the operations and management of major divisions within the department including Patrol, Investigations, Support Services, and Special Operations.
• Assists the Chief of Police with strategic planning, department policy development, and implementation of departmental goals and objectives. • Acts as second-in-command to the Chief of Police and serves as Acting Chief in their absence.
• Provides administrative leadership and oversight for personnel management, budgeting, training, and policy compliance.
• Coordinates with local, state, and federal agencies and represents the department at meetings, task forces, and public events.
• Directs and supervises the performance of subordinate staff, ensuring effective delivery of police services, professional development, and accountability. • Manages internal investigations and oversees the disciplinary process to ensure compliance with legal standards and departmental policy. 142
Police Captain Page 2 of 4
Job Description, June 2025
• Oversees and monitors departmental compliance with POST mandates and training standards.
• Evaluates crime trends, community needs, and operational efficiency to recommend and implement effective policing strategies.
• Manages critical incident response and assumes command of major incidents when appropriate.
• Administers grant programs and oversees special projects or task forces as assigned.
• Promotes transparency, ethical conduct, and trust through active community engagement and consistent leadership.

QUALIFICATIONS
The Public Works Administrative Support Specialist possesses the following qualifications or their equivalent:

Knowledge:
• Principles, practices, and procedures of modern police administration and operations.
• Effective supervisory techniques, employee development, and performance management.
• Criminal law, constitutional law, and laws governing arrest, search, and seizure. • Community policing philosophy and its application in a rural environment. • Budgeting principles and grant management.
• Emergency management systems and critical incident command.

Skills:
• Understand operations and observe safety rules.
• Work in various weather conditions.
• Maintain normal vision and hearing to perform duties and operate equipment. • Operate a computer, calculator, telephone, photocopy machine, and camera. • Analyze situations quickly, calmly, and objectively to determine appropriate response.
• Establish and maintain effective working relationships. • Communicate clearly and concisely in oral and written formats.

Abilities:
• Lead, supervise, and motivate staff to achieve departmental goals. • Analyze complex police problems and adopt effective courses of action. 143
Police Captain Page 3 of 4
Job Description, June 2025
• Interpret and apply laws, rules, and departmental policies. • Maintain calm and effective leadership in high-pressure and emergency situations. • Communicate clearly and effectively, both orally and in writing. • Build and maintain effective relationships with community members, elected officials, allied agencies, and department personnel.

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience:
• Seven years’ experience in municipal police work in the State of California; o At least two (2) years of experience in a supervisory capacity, preferably at the Sergeant level.

Training/Education:
• A Bachelors’ degree from an accredited college or university in political science, law enforcement, criminal justice, public administration or related field is required.

A comparable combination of education and experience may be considered.

License And Certificates:
• Possession of a POST Supervisory Certificate is required. • Possession or ability to obtain a POST Management Certificate within two (2) years of appointment.
• Must possess a valid California Driver License with a satisfactory driving record.

SPECIAL REQUIREMENTS
• Must successfully complete a thorough background investigation, psychological screening, and medical examination.
• Bilingual abilities are preferred.

PHYSICAL, MENTAL AND EMOTIONAL REQUIREMENTS
The physical demands described here and in the job analysis are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Candidates must meet standards of physical stature, endurance, and agility established by the City and the Peace Officers Standards and Training (POST) • Vision standard: correctable to 20/20, normal color vision 144
Police Captain Page 4 of 4
Job Description, June 2025
• Hearing Standard: normal hearing
• Must be found to be free from any physical, emotional or mental conditions, as determined by a qualified physician and/or psychologist, which with or without accommodations might affect exercises of the powers of a peace officer or adversely affect the ability of the employee to perform essential job functions. • The position may require prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Additionally, the position requires grasping, repetitive hand movement, and fine coordination in retrieving and entering data using a computer keyboard. The position also requires both near and far vision when performing work and operating assigned equipment as required by POST. Acute hearing is required when providing phone and face-to-face service. The position also requires grasping, repetitive hand movement, fine coordination, and finger dexterity. The need to lift, carry, pull and push tools, supplies and other equipment weighing up to 100 pounds is also required.
• Additionally, the incumbent may be required to respond to after-hours emergency callouts.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently works in outside weather conditions, which may include extreme cold, windy and other wintery conditions. The employee occasionally works near moving mechanical parts in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, and vibration. The noise level in the work environment is usually moderate.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference checks; job related tests as well as a polygraph examination may be required.

This classification is not intended to be all-inclusive. An employee may be required to perform other reasonable duties as assigned by management. The City reserves the right, with the concurrence of the department head, to revise or change classification duties and responsibilities as the need arises and as consistent with the meet and confer process.

Approved by Council:
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Job Description and
Essential Function Analysis
Job Title: Police Captain Department: Police Department Agency: Bishop Police Department Position Summary: Under general direction of the Chief of Police, the Police Captain performs highly responsible administrative, supervisory, and management work in directing and coordinating one or more major divisions of the Police Department, including patrol, investigations, and administrative services. The Police Captain assists the Chief of Police in policy formulation, strategic planning, and department-wide operations. The Captain may act as the Chief of Police in their absence and is expected to exercise independent judgment, leadership, and a strong commitment to public safety and community policing.

Employment and Work Conditions:

Type of employment  Regular  Temp/Seasonal  Full-time  Part-time  At Will  Contract Competitive service  Yes  No FLSA status  Exempt  Non-Exempt Bargaining unit Mid-Management Salary or pay range Pay differential, incentives, specialty pay, etc.

Work setting Formal; office & outdoors Attire Uniform and/or plain clothes Work days M-F Location Any within City limits Exposure to others Fellow officers; support staff; members of the public
Work hours 10-12 / shift
Supervisor Driving required  Yes (check type below)  No Core hours Supervises  Class C  Commercial Overtime required
Travel required  Yes (see Duties)  No Weekends required As needed Pre-employment tests Required Comments
Pre-placement exam  Yes  No
Pre-employment drug test  Yes  No  DOT required  Safety sensitive (state reason) Live Scan, criminal record  Yes  No
Other:  Yes  No POST requires a pre-employment medical & psychological exam, as well as background and financial/credit investigations. The ability to pass a polygraph test is also required. 146
Job Duties and Functions:

Cells will auto adjust for length of content; additional rows can be added.

Essential:

Yes/No
Frequency
(Use key)

1. Patrol/Field Duties: Patrols assigned areas by car, foot, motorcycle, or bicycle; performs crime suppression and prevention activities; answers special calls; answers complaints, including domestic disturbances, health code and local ordinance violations; performs surveillance activities; conducts chemical, drug and alcohol testing; investigates suspicious circumstances; assists in crime prevention and quality of life activities and the control of juvenile delinquency; administers first aid in cases of emergency; plans, coordinates, and reviews the work plan for areas of assigned responsibility; supervises and participates in investigative and field patrol work; receives, prioritizes, and coordinates response to complaints, emergency situations, and investigations; supervises and coordinates the allocation of assigned personnel and equipment in response to calls for service, case investigations and administrative issues; spot checks staff work in the field and interviews citizens to see how calls were handled; inspects departmental equipment and ensures that deficiencies are corrected.

Yes Occasional

2. Traffic Enforcement: Enforces traffic laws; conducts complete accident investigations; controls and directs traffic when necessary; performs crowd control, special event or riot duties; administers first aid in cases of emergency. Yes Occasional

3. Arrests & Booking: Transports, books and is responsible for the care and custody of detained persons. Yes Occasional

4. Investigations, Interviewing, Evidence Processing: Conducts initial and follow-up investigations; interviews victims, complainants and witnesses; may serve as a detective; independently determines which cases to investigate; coordinates and conducts complete and detailed investigation of crimes against persons and property, and crimes involving vice, gaming, and narcotics violations; performs undercover and surveillance activities; conducts registration and tracking of sex offenders; collects, preserves and maintains evidence and property; obtains and processes evidence; takes written statements; prepares and/or dictates required reports and maintains investigative records; serves warrants and subpoenas; contacts and cooperates with other law enforcement agencies as warranted.

Yes Occasional

5. Supervision: Supervises and directs assigned sworn and non-sworn personnel; leads less experienced Officers as necessary; acts as supervising officer in extraordinary situations; supervises the completion of a variety of tasks as assigned through the chain of command; accepts supervisory responsibility for activities, operations, and services of an assigned program area, including patrol, traffic control, investigations, code enforcement, animal control, and administrative or support services; works directly with sworn and non-sworn personnel in the interpretation of City and department policies; coordinates activities with other divisions, units, watches, City departments, outside agencies, and organizations; may supervise special programs such as community improvement, animal control, and departmental training and recruitment; receives and reviews reports from subordinate staff; monitors work activities to ensure safe work practices, quality, and accuracy.

Yes Constant

6. Training: Trains and assists less experienced personnel as assigned; may serve as a Field Training Officer or in a variety of special program areas, including narcotics investigations, Youth Accountability Team, gang suppression, schools resources officer, K-9 programs, motorcycle traffic patrol and other specialized areas of assignment; conducts briefing sessions; ensures compliance with and disseminates information regarding department policy and procedures; conducts training sessions; provides liaison between shifts, organizational units and other agencies involved with law enforcement or the criminal justice system; may participate in public relations programs.

Yes Constant
147

7. Community Education/Outreach: Counsels and educates the community; responds to questions, concerns and requests for service from the general public; assists the public and answers questions; provides information as appropriate and resolves complaints; establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public; responds to difficult inquiries and complaints; represents the Department with other law enforcement services and allied agencies, other City departments, civic groups, and the public; testifies in court in connection with the prosecution of offenders; establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.

Yes Frequent

8. Court Testimony: Testifies effectively in court proceedings; provides information and referrals in non-criminal situations. Yes Seldom Frequency: Never – Does not occur; Seldom – Less than 30 minutes per shift; Occasional – From 1/16 to 1/3 of a shift, or .5 hours to 2.5 hours of an 8-hour day; Frequent – From 1/3 to 2/3 of a shift, or

2.6 to 5.2 hours per 8-hour day; Constant – More than 2/3 of a shift, or more than 5.3 hours per 8 hour day **Note is made that the required functions and physical demands of the Police Captain classification can vary greatly based upon assignment. This JDEFA is meant to assist with identifying the essential functions and physical demands required of the position, but by no means covers every situation in which the Police Captain may find himself/herself.** 148
Qualifications and Requirements:

Cells will automatically adjust for length of content; additional rows can be added. Required Preferred

1. Education: Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Police Lieutenant. A typical way of obtaining the required qualifications is to have obtained an Bachelors Degree or have completed Sixty (60) units of college course work, and possesses two years of increasingly responsible experience equivalent to that of a City of Bishop Police Sergeant.

X

2. Experience: Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Police Captain. Seven years’ experience in municipal police work in the State of California; At least two (2) years of experience in a supervisory capacity, preferably at the Sergeant level. X

3. Skill to: Operate an office computer and a variety of word processing and software applications; safely and effectively operate a variety of law enforcement equipment, firearms, and a police vehicle in emergency situations. X

4. Knowledge of: Modern principles, practices, and techniques of police administration, organization, and operation; administrative and technical aspects of crime prevention and law enforcement activities, including investigation and identification, patrol, traffic control, juvenile programs, record keeping, automated records systems, search and seizure, code violations, and care and custody of persons and property; principles of law enforcement information systems; principles and practices of program development, administration and evaluation; methods and techniques of supervision, training, and motivation; officer’s rights; basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

X

5. Ability to: Act quickly and calmly in emergency situations; facilitate group participation and consensus building; deal tactfully with the public in the handling of difficult police problems; plan, organize, evaluate, and direct the work of assigned staff; make adjustments to standard operating procedures to improve effectiveness and comply with regulatory changes as appropriate; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; work a variety of shifts as assigned; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

X

6. Job-related licenses, certifications, and/or designations: Possession of a valid Class C California driver’s license.

Possession of a P.O.S.T. Supervisory Certificate, and the ability to obtain a P.O.S.T. Management in two years from date of hire. Must be a U.S. citizen or permanent resident alien who is eligible and has applied for U.S. citizenship and be 21 years of age by the time of sworn appointment.

X

7. Attendance: Mandatory as scheduled. X

8. Security clearances: N/A

9. Criminal record complies with agency’s Live Scan Policy or other policies (including out-of-state records): X 149

10. Language(s): English X

11. Transportation:  personal vehicle  agency-owned vehicle  public transportation X

12. Automobile liability insurance complies with agency’s Vehicle Usage Policy: X

13. Driving record acceptable per the agency’s Vehicle Usage Policy: X

14. Enrollment in agency’s DMV EPN (Employer Pull Notice) program: X

15. Credit history acceptable per the agency’s fiduciary, finance or accounting policies: X

16. Continuing education and training relevant to successfully accomplish the essential functions of the job: X 150
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Function Analysis
Key: Frequency: The amount of time or number of times per work period that a task is performed Never – Does not occur
Seldom – Less than 30 minutes per shift
Occasional – From 1/16 to 1/3 of a shift, or .5 hours to 2.5 hours of an 8-hour day Frequent – From 1/3 to 2/3 of a shift, or 2.6 to 5.2 hours per 8-hour day Constant – More than 2/3 of a shift, or more than 5.3 hours per 8 hour day Occurrence: How often activity or task is performed
Daily – Occurs regularly
Intermittent – Task performed several times throughout the day Periodic – Not done on a daily basis
Duration: The length of time a task or activity is performed during a session Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Sit X X X < 10 hrs Driving; cycling; writing
reports; surveillance; court
testimony

2. Stand X X X < 30 mins Writing citations;
investigations; interviewing;
at accident scene; training
sessions; interacting with
public

3. Walk flat or level terrain X X X < 30 mins To/from vehicle; crime scene; investigations;
attending special events;
responding to call
uneven terrain X X X < 15 mins During investigations or searches, traffic accident,
construction site, slopes,
rooftop, block walls, broken
concrete/asphalt
151
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments 4a. Lift
Above
Shoulder
up to 10 pounds X X X < 2 mins Baton, patrol box, radio, firearm, flashlight, evidence,
vest, helmet, forms,
paperwork, Radar/Lidar gun,
taser, shotgun, individual
cones, flares, manual/code
books, handcuffs, tape
recorder, infant, small
animal, posse box
11 – 25 pounds X X X < 2 mins Evidence, Sam Browne,
case of flares, SWAT vest,
equipment bag / patrol box,
street signs, door ram, stack
of cones, small child, animal
26 – 40 pounds X X X < 2 mins Evidence, equipment bag,
Sam Browne, stack of traffic
cones, bicycle, barricade
41 – 55 pounds X X
56 – 75 pounds X X
>75 pounds X X
4b. Lift
at Waist
or Chest
up to 10 pounds X X X < 2 mins Baton, patrol box, radio, firearm, flashlight, evidence,
vest, helmet, forms,
paperwork, Radar/Lidar gun,
taser, shotgun, individual
cones, flares, manual/code
books, handcuffs, tape
recorder, infant, small
animal, posse box
11 – 25 pounds X X X < 2 mins Evidence, Sam Browne,
case of flares, SWAT vest,
equipment bag / patrol box,
street signs, door ram, stack
of cones, small child, animal
26 – 40 pounds X X X < 2 mins Evidence, equipment bag,
Sam Browne, stack of traffic
cones, bicycle, barricade
152
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments 41 – 55 pounds X X X < 2 mins Person, debris, child,
animal, evidence
56 – 75 pounds X X X < 2 mins Person, debris, child, larger animal, evidence
>75 pounds X X X < 2 mins Person, debris, child,
evidence, incident /
emergency response;
motorcycle
4c. Lift up to 10 pounds X X X < 2 mins Baton, patrol box, radio, firearm, flashlight, evidence,
vest, helmet, forms,
paperwork, Radar/Lidar gun,
taser, shotgun, individual
cones, flares, manual/code
books, handcuffs, tape
recorder, infant, small
animal, posse box
Below 11 – 25 pounds X X X < 2 mins Evidence, Sam Browne, case of flares, SWAT vest,
equipment bag / patrol box,
street signs, door ram, stack
of cones, small child, animal
Waist 26 – 40 pounds X X X < 2 mins Evidence, equipment bag, Sam Browne, stack of traffic
cones, bicycle, barricade
41 – 55 pounds X X X < 2 mins Person, debris, child,
animal, evidence
56 – 75 pounds X X X < 2 mins Person, debris, child, larger animal, evidence
>75 pounds X X X < 2 mins Person, debris, child,
evidence, incident /
emergency response;
motorcycle

5. Carry up to 10 pounds X X X < 2 hrs 1 ft - continuous List 11 – 25 pounds X X X < 15 mins < 500 ft
distance 26 – 40 pounds X X X < 2 mins < 25 ft
In 41 – 55 pounds X X X < 2 mins < 25 ft
153
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments comments 56 – 75 pounds X X X < 2 mins < 25 ft
>75 pounds X X X < 2 mins < 25 ft

6. Push X X X < 5 mins Apprehend suspects,
detain/restrain, arrests,
assist disabled motorist,
administer first aid, training,
vehicle and building doors,
dragging victim to safety,
centering motorcycle,
dragging debris

7. Pull X X X < 5 mins Apprehend suspects,
detain/restrain, arrests,
assist disabled motorist,
administer first aid, training,
vehicle and building doors,
dragging victim to safety,
centering motorcycle,
dragging debris

8. Twist X X X < 10 mins Within vehicle to reach radio
and computer, buckle /
unbuckle seatbelt,
searching, investigation,
traffic enforcement,
detain/restrain, apprehend
suspect, safety check of
equipment or shotgun, pick
up evidence place into trunk

9. Bend X X X < 5 mins Investigations, bending at
car window, searching for a
suspect or a lost child,
firearm qualifications, in/out
of vehicle, items in/out of
trunk

10. Stoop X X X < 5 mins Investigations, response to
call, chalking, measuring

11. Kneel X X X < 5 mins While on surveillance,
tactical situations or taking
cover in an awkward
154
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments location, detain/restrain,
rescue, training, firearm
qualification, search, and
recovering evidence

12. Crawl X X X < 5 mins Emergency response,
training, firearm
qualification, inspect
damage to a vehicle

13. Crouch X X X < 5 mins Inspect damage, behind
vehicle, while on
surveillance or taking cover
in an awkward location

14. Squat X X X < 5 mins Inspect damage, behind
vehicle, while on
surveillance or taking cover
in an awkward location

15. Climb (stairs, steps, ladder) X X X < 10 mins Apprehend suspect, stairs, steps, ladders, walls, chainlink fences, rooftop

16. Run X X X < 10 mins Running/sprint after
suspect; assist fellow officer,
emergency response

17. Jump X X X < 1 min Apprehend suspect, fences,
walls, respond to
emergency

18. Lie down (stomach, side, back) X X X < 10 mins Tactical situation, training, firearm qualification

19. Balance X X X < 10 mins Apprehend suspect,
detain/restrain, running on
slippery surface, climbing
ladder, walls, rooftop,
demonstration of field
sobriety test, starting
motorcycle, riding bicycle

20. Neck extension X X X < 5 mins Driving, building search, apprehend suspects,
detain/restrain, training,
investigations, emergency /
155
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments tactical response, reaching
overhead, watching/looking
for suspect or animal on roof
or up a tree
flexion X X X < 10 mins Recover evidence,
walking/foot patrol, training,
computer work,
investigations, write
citations, booking process,
arrests, detain/restrain,
CPR, report writing, review
reports
turning X X X < 5 mins Patrol, investigation, use of
equipment, radio, speaking
with public/co-workers, write
citations, booking process,
arrests, detain/restrain,
emergency response, first
aid/CPR, search for
suspects, evidence, during
training

21. Upper Extremity Activities
a. Reach at, below shoulders X X X < 1 hr Driving, radio, firearm, baton, riding motorcycle,
driving patrol vehicle,
computer, desk work,
evidence, booking process,
training, writing citations,
arrests / handcuffing,
detain/restrain, firearms
qualification, Radar/Lidar
gun
above shoulders X X X < 5 mins Apprehend suspect,
detain/restrain; climb
ladders, walls, collect
evidence, training, traffic
control, searching, retrieve
from upper shelf or locker,
156
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
A. Physical Demands Y N N S O F C D I P Duration N S O F C D I P Duration Comments handing evidence down to
fellow officer, using
flashlight
b. Grasp simple X X X < 30 mins Writing, supplies, phone, files, first aid kit, camera,
clipboard, flashlight,
paperwork/forms, citation
book, individual cones,
flares, holding gun
power X X X < 2 mins Apprehend suspects,
detain/restrain, animal,
child, climbing, tactical
equipment, firearms,
emergency / Radar/Lidar
equipment, removal of
debris, tipping up a
motorcycle
c. Manipulate gross X X X < 2 mins Apprehend suspects,
detain/restrain, animal,
child, tactical equipment,
firearms, emergency /
Radar/Lidar equipment,
removal of debris
fine X X X < 15 mins Firearms, ammunition,
clipboard, radio, arrest
control techniques,
knobs/buttons in vehicle,
keys, manipulate locks,
camera, tape recorder,
telephone/cell, motorcycle
radio button
d. Keyboard and mouse X X X < 2 hrs Computer in vehicle and in station, telephone keypad,
cellular phone; writing
reports, emails etc.

22. Foot controls X X X < 1 hr Driving, bicycling, operating Segway
157
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
B. Mental and Psychological
Demands Y N N S O F C D I P N S O F C D I P Comments

1. Comprehend and follow
instructions
X X X

2. Perform and complete assigned
tasks
X X X

3. Maintain work pace X X X

4. Perform complex or varied tasks X X X

5. Relate to others X X X

6. Advise, counsel, influence X X X

7. Train or give instruction X X X

8. Work independently X X X

9. Plan, direct, control, supervise X X X

10. Supervise employees X X X

11. Supervise non-employees X X

12. Represent the agency X X X

13. Interacting with the public X X X

14. Assume responsibility for persons
or property
X X X

15. Participate in team or group
activities
X X X

16. Work around traffic, crowds,
distractions
X X X
Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
C. Environmental Exposures Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Work indoors X X X < 8 hrs Briefings, driving patrol vehicle, report writing,
investigations, variety of
residential or businesses
within city, court

2. Work outdoors X X X < 2 hrs Patrol stops, investigations, making arrests, emergency
response, write citations,
training / qualifications,
158
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
C. Environmental Exposures Y N N S O F C D I P Duration N S O F C D I P Duration Comments traffic enforcement,
motorcycle, crime scenes

3. Driving X X X < 1 hr Operating patrol vehicle
within City limits

4. Heights X X X < 30 mins Block walls, rooftops, stairs, ramps, ladders, slopes

5. Lighting extremes X X

6. Temperature extremes

X X X < 5 mins Walk-in coolers
(investigations); air
conditioned vehicle or
moving from AC to non-AC
environment

7. Airborne contaminants
(pollen, smog, smoke, dust)
X X X < 5 mins Seasonal patrol stops,
investigations, making
arrests, emergency
response, write citations,
training / qualifications,
traffic enforcement,
motorcycle

8. Gas, fumes, odors X X X < 5 mins Exhaust fumes, gasoline fumes, fire smoke, road
flares, drug labs, bodies,
human hygiene, traffic
accidents, crime scenes,
spills

9. Electrical X X X < 5 mins Downed power lines, public utility hazards, traffic
accident, house fire, taser
gun, overhead/underground
wires

10. Water X X X < 30 mins Seasonal rain when
performing outdoor
activities

11. Biohazard X X X < 5 mins Drug labs, crime scene,
bodily fluids

12. HazMat
(includes solvents, ammonia, lead,
asbestosis, paint, welding, corrosives)
X X X < 5 mins Hazardous chemical spills
including pesticides,
159
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
C. Environmental Exposures Y N N S O F C D I P Duration N S O F C D I P Duration Comments ammonia and others; drug
labs, smoke, crime scene,

13. Flammable, combustible X X X < 5 mins Traffic accident, drug lab, bullets / ammunition,
training, firearm
qualification, flares, vehicle
airbags, bomb devices

14. Noise (above 85dB) X X X < 30 mins Siren, gunfire,
qualifications, training,
crowds, traffic radio, traffic

15. Vibration X X X < 1 min Firearm, taser etc.

16. Explosives X X X < 1 min Traffic accident, drug lab, bullets / ammunition,
training, firearm
qualification, flares, vehicle
airbags, bomb devices
Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
Comments
Identify for which function each is required
D. Communication and
Sensory Demands Y N N S O F C D I P N S O F C D I P

1. Sight X X X 1 2 3 4 5 6 7 8

2. Smell X X X 1 2 3 4 5 6 7

3. Hearing X X X 1 2 3 4 5 6 7 8

4. Taste X X

5. Tactile, touch (e.g., hot, texture) X X X 1 2 3 4 5 6 7

6. Speaking X X X 1 2 3 4 5 6 7 8

7. Reading X X X 1 2 3 4 5 6 7 8

8. Writing X X X 1 2 3 4 5 6 7 8
160
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
E. Equipment, Vehicles,
Machinery Y N N S O F C D I P Duration N S O F C D I P Duration Comments

1. Office keyboard X X X < 8 hrs
equipment copier, fax X X X < 5 mins
telephone, cell X X X < 2 hr
pen, stapler, etc. X X X < 15 mins
postage, binding X X

2. Hand tools

3. Safety equipment/PPE

4. Private passenger vehicle X X X < 1 hr
5 Motorcycle, bicycle
6 Sam Browne gun belt (worn
throughout shift)
X X X < 10 hrs
7 Firearms/Ammunition X X X < 5 mins
8 Handcuffs X X X < 2 mins
9 Radio X X X < 15 mins
10 Flashlight X X X < 15 mins
11 DUI Trailer X X X < 30 mins
12 Generator X X X < 5 mins
13 Auxiliary Lighting X X X < 15 mins
14 Door Ram X X X < 5 mins
15 Bolt Cutters X X X < 5 mins
16 Taser Gun X X X < 2 mins
17 Radar/Lidar Gun X X X < 1 hr
18 Tape Recorder X X X < 2 mins
19 Flares/Cones X X X < 15 mins
20 Camera X X X < 5 mins
21 Barricades X X X < 15 mins
161
Job Description and Essential Function Analysis Job Title: Police Captain

Essential Non-Essential (optional)
Essential Frequency Occurrence Frequency Occurrence
E. Equipment, Vehicles,
Machinery Y N N S O F C D I P Duration N S O F C D I P Duration Comments 22 E-Pas/Breathalyzer X X X < 2 mins
Completed by: Nathan Derr Title: Chief of Police
Signature: ____________________________________ Date: _______________________________________ Employer Representatives:

Name: Signature: ___________________________ Date: ________________ Name: Signature: ___________________________ Date: ________________ 162
Agenda Item: 16.H
Date of Meeting: June 23, 2025
Department: Public Works
To: City Council
From: Nora Gamino
Subject: Building Inspector / Code Enforcement Job Description Prepared On: June 16, 2025
Attachments: Building Inspector / Code Enforcement Officer Job Description

STAFF REPORT
Background/History:

Since 2016, the City of Bishop has contracted with Inyo County to provide building permitting and inspection services under a formal Memorandum of Understanding (MOU). This arrangement has ensured continuity of service and fostered positive interagency cooperation.

However, the City does not currently have internal staffing for code enforcement, which remains an unmet need. While the City values its ongoing collaboration with Inyo County, the County’s limited staffing capacity and the absence of code enforcement services highlight the need for the City to build its own internal capacity for greater flexibility and responsiveness.

Establishing a combined Building Inspector / Code Enforcement Officer position allows the City to fill a critical enforcement vacancy, strengthen customer service, and support a more independent and locally accountable approach to building department operations.

Analysis/Discussion:

This position was discussed and approved during the City’s FY2025–26 Strategic Planning meeting. The classification reflects the City’s intent to modernize its permitting systems, strengthen code compliance capacity, and ensure building safety for the community. Smaller cities such as Morro Bay and Ione have adopted similar dual-function positions to support operational efficiency.

The proposed Building Inspector / Code Enforcement Officer classification consolidates critical responsibilities into a single position. This includes:

Permit intake, pricing, routing, and online system tracking Pre-submittal applicant guidance and plan review coordination Field inspections of permitted work and follow-up on violations Enforcement of the Bishop Municipal Code, including zoning, property maintenance, and public health standards
163
Coordination with Public Works staff on cross-connection control program requirements Collaborative engagement with Planning, Fire, County departments, and legal counsel as needed
By approving this position, the City can fill a long-standing vacancy in code enforcement while also gaining autonomy in building inspection services. The position supports approximately 200 building permits annually, with an associated valuation of roughly $6 million and permit revenue of $130,000.

The revised job description organizes responsibilities under clearly defined categories, outlines necessary skills and tools, and reflects a modern approach to inspection and enforcement in small municipalities.

Economic Impacts:

There is no immediate fiscal impact associated with approval of the revised job description.

Budget Impacts:

The adopted FY 2025-26 Budget does not account for the hiring of this position. In order to accurately adjust the budget, City staff will propose a budget adjustment when there is a clear understanding as to when this position will be filled.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Approve the revised job description for the Building Inspector / Code Enforcement Officer position.

Approved By: Ethan Aukee 6/17/2025
Approved By: Deston Dishion 6/17/025
Approved By:

Approved By:
164

CITY OF BISHOP

PUBLIC WORKS

BUILDING INSPECTOR/

CODE ENFORCEMENT OFFICER
Building Inspector/ Code Enforcement Officer Page 1 of 5 Job Description, June 2025

DEFINITION
Under general supervision of the Public Works Director/Building Official, the Building Inspector/ Code Enforcement Officer performs a combination of technical duties involving inspection of buildings and construction for compliance with building codes, and enforcement of municipal and state codes related to zoning, property maintenance, public health and safety, and nuisance abatement. This dual-role position supports the City’s goal of maintaining safe, habitable, and code-compliant properties in the community.

SUPERVISION RECEIVED AND EXERCISED
• Receives general supervision from the Public Works Director. • This position exercises no supervision over other employees.

EXAMPLE OF DUTIES
Duties may include, but are not limited to, the following:

Permit Processing & Plan Review
• Provides guidance to applicants prior to submission to clarify code requirements and help ensure complete applications.
• Performs detailed plan reviews for new construction, additions, tenant improvements, and alterations to ensure compliance with building codes and zoning requirements.
• Verifies contractor licensing, reviews scope of work, calculates permit fees, and ensures submittals are complete.
• Issues building permits, Certificates of Occupancy, and other related documents. • Enters, tracks, and updates permit records in the City’s online permit management system; assists with system administration and reporting. • Coordinates the routing and review of permit applications with other departments and outside agencies, including Inyo County.

Building Inspection
• Conducts field inspections of residential, commercial, and industrial buildings and structures during all phases of construction, remodeling, and repair. • Ensures compliance with applicable building, electrical, mechanical, plumbing, energy, and accessibility codes, as well as City ordinances and state regulations. • Conducts follow-up inspections to verify correction of violations and completion of permitted work.
165
Building Inspector/ Code Enforcement Officer Page 2 of 5 Job Description, June 2025
Code Enforcement
• Investigates complaints and proactively identifies violations related to zoning, building, housing, signage, illegal construction, public nuisance, property maintenance, and health and safety codes.
• Enforces applicable municipal and state codes by issuing notices of violation, correction orders, stop-work orders, administrative citations, and notices to abate.
• Collaborates with the Public Works Department to support the City's CrossConnection Control Program in accordance with updated State requirements, including device tracking, inspection coordination, and annual reporting. • Coordinates enforcement actions with legal counsel, law enforcement, and other regulatory agencies as needed.
• Tracks open violations and projects, and develops tools or systems for proactive follow-up.

Public Service & Collaboration
• Works closely with property owners, developers, architects, engineers, tenants, and contractors to explain code requirements, resolve violations, and achieve compliance.
• Serves as a resource at the public counter and by phone, providing information on permitting, construction requirements, and code enforcement policies. • Collaborates with Planning, Public Works, Fire, and other City departments to ensure cohesive review and enforcement of land use and building regulations. • Maintains confidentiality in accordance with City policies and applicable laws.

Administrative & Reporting
• Prepares written reports, staff presentations, correspondence, and documentation to support hearings, legal actions, or abatement proceedings. • Maintains accurate and organized records of inspections, violations, permits, complaints, enforcement actions, and correspondence; manages digital and physical files in accordance with City policy.
• Attends Planning Commission, City Council, and other public meetings as necessary to present reports, provide technical input, or support code enforcement matters.
• Performs other duties as assigned.

QUALIFICATIONS
The Building Inspector/ Code Enforcement Officer possesses the following qualifications or their equivalent:
166
Building Inspector/ Code Enforcement Officer Page 3 of 5 Job Description, June 2025
Knowledge of:
• California Building Standards Code (Title 24), including building, electrical, plumbing, and mechanical codes.
• State housing, zoning, and nuisance abatement laws.
• Construction methods, materials, safety practices, and inspection techniques. • Principles and practices of code enforcement and public agency investigations. • Legal procedures for enforcement, citation issuance, and abatement actions. • Permit processing, plan review techniques, and zoning regulations. • Principles of cross-connection control and related public health protection requirements.
• Public service and confidentiality requirements in a municipal environment.

Ability to:
• Read and interpret building plans, specifications, codes, and ordinances. • Conduct inspections and investigations with professionalism, accuracy, and fairness.
• Identify and document violations clearly and objectively. • Communicate effectively with the public, contractors, and City staff. • Prepare accurate written reports and enforcement documentation. • Work independently and as part of a team; manage multiple tasks and prioritize responsibilities.
• Use permitting and case management software, tablets, and standard office equipment.
• Interpret and explain technical codes, policies, and procedures to a variety of audiences.
• Maintain confidentiality and handle sensitive issues with discretion.

Skills:
• Strong communication skills, both written and verbal. • Critical thinking and sound decision-making.
• Customer service and conflict resolution.
• Time management, prioritization, and adaptability.
• High attention to detail and thorough documentation.
• Analytical reasoning and problem-solving.
• Technical literacy with construction plans and regulatory codes. • Ability to work independently and within a team environment. 167
Building Inspector/ Code Enforcement Officer Page 4 of 5 Job Description, June 2025

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Education and Experience:
• High school diploma or equivalent is required.
• At least three (3) years of experience in building inspection, construction, code enforcement, or a related field.
• Completion of coursework or certifications in construction technology, code enforcement, building inspection, or related topics is desirable.

Licenses and Certifications:
• Possession of a valid California Class C driver license. • Possession of International Code Council (ICC) Building Inspector certification preferred, required within 12 months of hire.
• California Penal Code Section 832 (PC 832) certification, covering arrest, search, and seizure procedures for public officers, required within 12 months of hire. • Backflow Prevention Assembly Tester or Cross-Connection Control Specialist certification is desirable.
• Additional ICC or California Association of Code Enforcement Officers (CACEO) certifications are desirable.

TOOLS AND EQUIPMENT USED
• Computers, tablets, and mobile devices for permit and inspection software. • Standard office equipment (phones, printers, copiers, scanners). • Digital cameras for documentation.
• Measuring devices such as tape measures, laser distance meters, and levels. • City vehicles for field work.
• Personal protective equipment (PPE) including hard hats, safety vests, and gloves. • Two-way radios and GPS devices.

PHYSICAL, MENTAL AND EMOTIONAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must have the ability to develop and maintain cooperative working relationships; remain composed and respond appropriately to difficult situations; 168
Building Inspector/ Code Enforcement Officer Page 5 of 5 Job Description, June 2025
recognize emotionally charged issues or problems, cope effectively with various responses and apply sound judgment in problem solving.
• While performing the duties of this job, the employee is required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is required to sit; climb or balance; stoop, kneel, crouch, or crawl; push and pull; talk or hear; and smell. • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in indoor and outdoor settings with varying temperatures. The employee regularly works on or near moving mechanical parts and in high and/or precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. The noise level in the work environment is usually quiet to loud.

A moderate amount of travel within the local area is required.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference checks; job related tests as well as a polygraph examination may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Approved by Council:
169
Agenda Item: 16.I
Date of Meeting: June 23, 2025
Department: Public Works
To: City Council
From: Nora Gamino
Subject: Engineering Technician II/III Job Description
Prepared On: June 16, 2025
Attachments: Public Works Engineering Technician II_III Job Description

STAFF REPORT
Background/History:

The Public Works Department currently lacks dedicated technical staff to support the delivery of small-scale capital and road maintenance projects. As a result, routine infrastructure maintenance—particularly pavement preservation—has been significantly delayed or left incomplete due to limited internal capacity. Rather than relying on consultants, the work simply has not been done, and the City’s street and sidewalk infrastructure is at increasing risk of deterioration.

This position also reflects a strategic restructuring of the former Public Works Secretary classification. Administrative support functions have been consolidated elsewhere in City Hall, and this role has been fully repurposed into a technical classification that better addresses operational needs in engineering, permitting, and project delivery.

Analysis/Discussion:

The Engineering Technician II/III is proposed as a flexibly classified position, allowing recruitment and placement based on the qualifications of the selected candidate. The position is intended to provide a mix of administrative and technical support, focusing on:

Developing and maintaining pavement maintenance and minor capital improvement projects
Preparing bid documents and cost estimates for Director review Managing the public works permit program, including encroachment, grading, and water fill stem agreements
Conducting infrastructure condition reviews and documenting field conditions Responding to public inquiries, contractor coordination, and internal project support By hiring into this role, the department will be better equipped to carry out infrastructure maintenance and small project coordination without overreliance on senior management or outside consultants. The flexible classification structure also reflects the City’s remote location 170
and recruitment limitations, allowing for long-term growth and retention.

Economic Impacts:

There is no immediate fiscal impact associated with approval of the revised job description.

Budget Impacts:

The adopted FY 2025-26 Budget does account for the hiring of this position. However, the fund allocations for the costs associated with this position will need to be slightly adjusted to accurately reflect the anticipated workload of the position. City staff will propose a budget adjustment to update the cost allocations prior to hiring for this position.

Legal Review:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Approve the new classification and job description for Engineering Technician II/III in the Public Works Department.

Approved By: Ethan Aukee 6/17/2025
Approved By: Deston Dishion 6/17/2025
Approved By:

Approved By:
171

CITY OF BISHOP

PUBLIC WORKS
Engineering Technician II/III
Public Works Engineering Technician II/III Page 1 of 5
Job Description, June 2025

DEFINITION
This position supports the planning, development, and delivery of small- to medium-scale public works projects, with a focus on road maintenance, permit administration, procurement, and consultant coordination. The position performs both technical and administrative work, including infrastructure condition assessment, quantity takeoffs, cost estimating, construction bid document preparation, and coordination with consultants and contractors. This role increases the department’s capacity to deliver pavement maintenance and minor capital improvement projects with limited staff resources.

Assignment level and duties will vary depending on qualifications and departmental needs. Higher classifications may include greater independence in project delivery, grant management, or contract oversight.

SUPERVISION RECEIVED AND EXERCISED
• Receives general supervision from Public Works Director

EXAMPLE OF DUTIES
Duties may include, but are not limited to, the following:

Project Planning and Delivery
• Use pavement condition data to prioritize road and sidewalk maintenance projects. • Conduct field reviews to verify conditions and define project scopes. • Prepare cost estimates, quantities, and budgets for maintenance-level construction projects (e.g., overlays, slurry, striping), under the direction of the Director.
• Develop bid packages, including technical specifications, maps, and contract documents.
• Support consultants by providing field data, record drawings, and project background; assist in preparing construction bid documents for Director review.

Permit and Right-of-Way Administration
• Manage public works-related permits, including encroachment permits, water fill stem agreements, and grading permits.
• Coordinate application intake, fee processing, plan review, field inspection, and closeout.
• Coordinate with property owners to resolve private encroachments (e.g., fences, landscaping) within the public right-of-way.
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Public Works Engineering Technician II/III Page 2 of 5
Job Description, June 2025
• Interpret right-of-way boundaries using maps or deeds and maintain related records.

Procurement and Contract Support
• Prepare scopes and solicit quotes for materials, equipment, and services in accordance with City purchasing policies.
• Assist with writing technical specifications and developing project-specific bid documents.
• Maintain up-to-date field documentation, as-built markups, and technical files using Laserfiche and GIS platforms.

Capital Improvement and Grant Coordination
• Support development of capital project documentation and updates at the direction of the Director.
• Support grant applications, obligation tracking, and reimbursement requests for eligible projects.

Technical Program Support
• Assist with planning and conducting pre-bid site visits to review project conditions and answer contractor questions
• Review contractor work in the field for compliance with City standards. • Inspect completed concrete, asphalt, and drainage improvements; prepare punch lists and verify quantities.
• Assist with field adjustments, plan clarifications, and construction documentation. • Respond to public inquiries and service complaints.

QUALIFICATIONS
The Public Works Project Coordinator possesses the following qualifications or their equivalent:

Knowledge of:
• Public works construction methods, materials, and field practices • Basic civil engineering concepts and terminology related to roadways, sidewalks, and utilities
• Public agency contracting and procurement processes
• Standard plans, specifications, and right-of-way documentation • Regulatory requirements related to encroachment, grading, and permitting • Standard construction specifications such as Caltrans Standard Plans and Greenbook standards
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Public Works Engineering Technician II/III Page 3 of 5
Job Description, June 2025
Skills in:
• Preparing cost estimates, scopes of work, and bid packages • Organizing and maintaining permit and project records • Using software such as Microsoft Word, Excel, GIS, and document management platforms (e.g., Laserfiche)
• Communicating clearly and professionally, both verbally and in writing • Managing time and multiple tasks effectively under minimal supervision • Reviewing field conditions and verifying contractor compliance with specifications Ability to:
• Read and interpret engineering plans, technical drawings, and maps • Conduct field reviews and document infrastructure conditions accurately • Coordinate with contractors, consultants, property owners, and other departments • Understand and apply City policies, procedures, and applicable codes • Track project deadlines, deliverables, and financial information • Prepare clear staff reports, notices, correspondence, and summaries • Identify field conditions and recommend appropriate technical solutions • Apply engineering standards to field construction and document required changes

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Education and Experience
• Associate degree in civil engineering technology, construction management, public administration, or a related field required.
• For Technician II: One (1) year of experience in public works, engineering, or construction support.
• For Technician III: Two (2) or more years of experience in public works project delivery, including bid package preparation and field oversight. • Experience preparing cost estimates and bid packages is highly desirable. • Bachelor’s degree may substitute for one year of experience.

Licenses and Certifications
• Valid California Class C Driver’s License required.
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Public Works Engineering Technician II/III Page 4 of 5
Job Description, June 2025
• Certifications in public procurement, GIS, or project management are desirable but not required.

TOOLS AND EQUIPMENT USED
• Office equipment: Desktop computer, printer, scanner, telephone, mobile devices • Software: Microsoft Office (Word, Excel, Outlook), Adobe Acrobat, GIS software, Laserfiche, asset management or permitting platforms.
• Field tools: Tape measure, digital camera, tablet or GPS unit, safety equipment (e.g., vest, hard hat)
• Vehicles: City vehicle for field site visits, inspections, and project coordination

PHYSICAL, MENTAL AND EMOTIONAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must be physically able to sit for extended periods of time at a desk writing, talking on the phone, checking emails, or inputting data on a computer in a climatecontrolled office under artificial lighting, and attending both on and off-site meetings.

The employee must occasionally walk over uneven terrain, stand for extended periods during inspections, and wear appropriate safety gear while visiting active or future project sites.

The employee must have the ability to develop and maintain cooperative working relationships; remain composed and respond appropriately to difficult situations; recognize emotionally charged issues or problems, cope effectively with various responses and apply sound judgment in problem solving.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in a typical office setting with constant temperatures. The employee occasionally works in outside weather conditions.

The noise level in the work environment is usually quiet to moderate.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference checks; job related tests as well as a polygraph examination may be required. 175
Public Works Engineering Technician II/III Page 5 of 5
Job Description, June 2025
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Approved by Council:
176
*DRAFT CITY OF BISHOP

MONTHLY SALARY SCHEDULE
July 1, 2025 - June 30, 2026
DRAFT*

ADMINISTRATION
Position Step 1 Step 2 Step 3 Step 4 Fixed
City Administrator $15,745
Assistant to the City Administrator (Not Filled) $8,006 $8,807 $9,598 City Clerk $8,865
Personnel/Payroll & Benefits Specialist $8,365
Executive Secretary/Assistant City Clerk (Not Filled) $5,717 $6,291 $6,920 $7,612 Administrative Support Assistant $4,983 $5,483 $6,029 $6,634

FINANCE DEPARTMENT
Position Step 1 Step 2 Step 3 Step 4 Fixed
Finance Director $8,865 $9,752 $10,726
Accounting Secretary/Budget Manager (Not Filled) $5,718 $6,291 $6,920 $7,612 Administrative / Accounting Assistant (Not Filled) $4,529 $4,985 $5,481 $6,031

COMMUNITY SERVICES DEPARTMENT
Position Step 1 Step 2 Step 3 Step 4 Fixed
Community Services Director (Not Filled) $11,913
Community Services Manager $8,041
Community Services Administrative Assistant $4,529 $4,985 $5,481 $6,031 Parks Supervisor $4,687 $5,158 $5,672 $6,677
Recreation Supervisor (Not Filled) $4,687 $5,158 $5,672 $6,677 Parks Facilities Lead Worker $4,259 $4,685 $5,153 $5,669

FIRE DEPARTMENT
Position Step 1 Step 2 Step 3 Step 4 Fixed
Fire Chief $11,913
Deputy Fire Chief (Not Filled) $10,358
Assistant Fire Chief (Not Filled) $3,646 $4,010 $4,412 $4,852 Fire Captain $5,341 $5,877 $6,465 $7,114
Engineer (NEW) $4,529 $4,985 $5,481 $6,031
Administrative Assistant $4,529 $4,985 $5,481 $6,031

POLICE DEPARTMENT
Position Step 1 Step 2 Step 3 Step 4 Fixed
Chief $13,858
Lieutenant Captain $10,358
Sergeant $7,773 $8,550 $9,404
Corporal $6,928 $7,621 $8,382
Police Officer $6,357 $7,063 $7,850
Police Officer in Training $4,802 $5,281 $5,811
Community Services Officer $4,529 $4,985 $5,481
Police Records Clerk $4,529 $4,985 $5,481 $6,031
Police Services Technician $4,583 $5,041 $5,545 $6,100
Senior Communications Operator $5,281 $5,810 $6,391 $7,029 Communications Operator $4,536 $5,039 $5,599 $6,221
177
*DRAFT CITY OF BISHOP

MONTHLY SALARY SCHEDULE
July 1, 2025 - June 30, 2026
DRAFT*

PUBLIC WORKS DEPARTMENT
Position Step 1 Step 2 Step 3 Step 4 Fixed
Public Works Director $12,979
Public Works Superintendent $10,174
Public Works Supervisor $6,043 $6,647 $7,310 $8,042
Public Services Officer (Not Filled) Building Inspector / Code Enforcement Officer $5,750 $6,325 $6,957 $7,653
Engineering Technician III (NEW) $5,750 $6,325 $6,957 $7,653 Engineering Technician II (NEW) $5,106 $5,617 $6,178 $6,796 Lead Maintenance Worker (Not Filled) $5,341 $5,877 $6,465 $7,114 Maintenance Worker $4,687 $5,158 $5,672 $6,239
Administrative Support Specialist $4,529 $4,985 $5,481 $6,031 Public Works Secretary $4,529 $4,985 $5,481 $6,031

PLANNING DEPARTMENT
Position Step 1 Step 2 Step 3 Step 4 Fixed
Principal Planner $8,667
Assistant Planner (Not Filled) $5,341 $5,877 $6,465 $7,114 Approved by Council on:

Cost of Living Adjustments for Miscellaneous, Mid-Management, Management, and Bishop Police Officers Association contracts for Fiscal Years as follows: 2025/2026 -

2.5%
For all Step Classifications -Step Increases occur annually with one year in between each step based on successful employee evaluations. 178
*DRAFT CITY OF BISHOP DRAFT*

PART-TIME EMPLOYEES WAGE SCALE
JULY 1, 2025 - JUNE 30, 2026
Position Step Hourly
I $ 20.55
II $ 21.55
III $ 22.55

FIRE DEPARTMENT
Position Step Hourly Monthly Statutory
Mechanic NO STEPS $ 37.95
Telecommunications (Radio) Technician NO STEPS $ 37.95
I $ 45.15
II $ 46.15
III $ 47.15
Volunteer Firefighters NO STEPS Per call: $20.55
Volunteer Emergency Medical Technician NO STEPS Per call: $20.55 I $ 20.55
II $ 21.55
III $ 22.55

COMMUNITY SERVICES DEPARTMENT
Position Step Hourly
I $ 20.55
II $ 21.55
III $ 22.55
I $ 26.65
II $ 27.65
III $ 28.65
I $ 20.55
II $ 21.55
III $ 22.55
I $ 20.55
II $ 21.55
III $ 22.55
I $ 20.55
II $ 21.55
III $ 22.55
I $ 26.65
II $ 27.65
III $ 28.65
I $ 23.60
II $ 24.60
III $ 25.60
I $ 20.50
II $ 21.50
I $ 18.50
II $ 19.50
Step increases will be considered for each
additional season worked. Pool Manager (Senior Guard)

ADMINISTRATION / FINANCE DEPARTMENT
Recreation Coordinator
Step Adjustments
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Office Assistant
Office Assistant
Office Assistant
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Fire Inspector
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step Adjustments
Not Applicable
Not Applicable
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Lifeguard
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step increases will be considered for each
additional season worked.

Facility Maintenance Worker
Custodian/Facility Maintenance Worker
Park Helper
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Aquatics Coordinator
Assistant Aquatics Coordinator
1 179
*DRAFT CITY OF BISHOP DRAFT*

PART-TIME EMPLOYEES WAGE SCALE
JULY 1, 2025 - JUNE 30, 2026
COMMUNITY SERVICES (continued)
Pool Cashier I $ 18.50
I $ 20.55
II $ 21.55
III $ 22.55
Sports Official NO STEPS $ 42.00
Assistant Sports Official NO STEPS $ 29.00
Instructor NO STEPS $ 27.70
Activity Leader NO STEPS $ 18.50
I $ 20.55
II $ 21.55
III $ 22.55
I $ 23.60
II $ 24.60
III $ 25.60

POLICE DEPARTMENT
Position Step Hourly
I $ 20.55
II $ 21.55
III $ 22.55
I $ 20.55
II $ 21.55
III $ 22.55
Level II $ 22.55
Level I $ 37.95
Reserve Specialist NO STEPS $ 22.55
I $ 31.80
II $ 32.80
III $ 33.80
Police Cadet I $ 18.50
I $ 20.55
II $ 21.55
III $ 22.55
Facility Maintenance Worker II NO STEPS $ 23.60
Crossing Guard NO STEPS $ 18.50

PLANNING DEPARTMENT
Position Step Hourly
I $ 45.15
II $ 46.15
III $ 47.15
I $ 20.55
II $ 21.55
III $ 22.55
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Not Applicable
Athletic Coordinator
Program Leader
Not Applicable
Associate Planner / Economic Development
Coordinator
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step Adjustments
Office Assistant
Parking Enforcement Officer
Reserve
Relief Communications Operator
Not Applicable
Not Applicable
Facility Maintenance Worker
Office Assistant
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Program Site Coordinator
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Not Applicable
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Not Applicable
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Not Applicable
Not Applicable
Not Applicable
Step Adjustments
2 180
*DRAFT CITY OF BISHOP DRAFT*

PART-TIME EMPLOYEES WAGE SCALE
JULY 1, 2025 - JUNE 30, 2026

PUBLIC WORKS DEPARTMENT
Position Step Hourly
I $ 20.55
II $ 21.55
III $ 22.55
I $ 44.10
II $ 45.10
III $ 46.10
IT Specialist NO STEPS $ 46.10
Engineer NO STEPS $ 64.60
Assistant Engineer NO STEPS $ 54.35
I $ 20.55
II $ 21.55
III $ 22.55
Public Works Intern NO STEPS $ 19.50
Position Hourly
Retired Annuitant
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Not Applicable
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Approved by Council on:

Not Applicable
Office Assistant
Drafter
A retired annuitant may work during an emergency to prevent stoppage of public business or because the annuitant has specialized skills needed in performing work of limited duration. The wage will be the hourly rate at time of retirement but not less than the minimum nor exceed that paid to other employees performing comparable duties.

Maintenance Worker
Step Adjustments
Step increases occur annually with one year in
between each step based on successful employee
evaluations.

Not Applicable
Not Applicable
3 181
Pursuant to Ordinance No. 547 approved by Council on 07/28/2014 – Starting December 1, 2014 the City Council Monthly Salary was changed from $300/month to $550/month.

Approved by Council on:

CITY OF BISHOP

ELECTED OFFICIALS

MONTHLY SALARY SCHEDULE
July 1, 2025 – June 30, 2026
Position Fixed
City Council $550
City Treasurer $150
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Agenda Item: 16.L
Date of Meeting: June 23, 2025
Department: Community Services
To: City Council
From: Dan McElroy
Subject: Tree Trimming and Removal Services Agreement between the City of Bishop and West Coast Arborists Inc.

Prepared On: June 17, 2025
Attachments: Professional Services Agreement between City of Bishop and West Coast Arborists Inc. (002).pdf
WCA Bishop Tree Trimming and Removal Services Proposal.pdf

STAFF REPORT
Background/History:

The City of Bishop periodically requires tree removal and trimming services. Since 2016 the City has had a contractor under contract to do this work, and it has proved to advantageous for the City.

Analysis/Discussion:

A Request for Proposals (RFP) for Tree Trimming Services was released on May 27th, 2025, with proposals due on June 16th, 2025. The RFP provided for an on-call contract where work is ordered on an as-needed basis at the cost specified in the contract.

Three proposals were received. One from Tree Services Kings Inc., second from Eastern Sierra Tree Services Inc., and third from West Coast Arborists Inc. The proposal from West Coast Arborists Inc meets the requirements of the RFP and has the lowest cost for services provided. It is proposed to contract with West Coast Arborists Inc. until June 23, 2028.

Economic Impacts:

None
Budget Impacts:

The work anticipated to be done under this contract is the same work done for both the Public Works and Community Services departments on a regular basis. The cost of this work is included in the budgets for those departments and only work that is budgeted can be completed. Normally contracts have a not to exceed cost but, due to on-call nature of the project, it is proposed the maximum cost be dictated by budget limits.

Legal Review:
207
City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

Recommended Action:

Approve the execution of the contract with West Coast Arborists Inc. based on the RFP and West Coast Arborists Inc. proposal.

Approved By: Deston Dishion 6/18/25
Approved By:

Approved By:

Approved By:
208
Rev. 06/22 Page 1 of 19 Professional Service Agreement

CITY OF BISHOP

PROFESSIONAL SERVICE AGREEMENT
This professional service agreement (“Agreement”) is made and effective as of June 23, 2025, between the City of Bishop ("Agency"), a municipal corporation, and West Coast Arborist, Inc. (“Consultant”), a [sole proprietorship, partnership, limited liability partnership, corporation]. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. TERM
This Agreement shall commence on June 23, 2025, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 23, 2028, unless sooner terminated pursuant to the provisions of this Agreement, with the option of two one-year extensions.

II. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. To the extent that Exhibit A is a proposal from Consultant, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing.

III. PERFORMANCE
Consultant shall at all times faithfully, competently, and to the best of their ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

IV. AGENCY REPRESENTATIVE
Agency’s City of Bishop Community Services Manager shall represent Agency in all matters pertaining to the administration of this Agreement, review and approve all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. Agency’s City of Bishop Community Services Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant's compensation, subject to Section V hereof.

V. PAYMENT
209
Rev. 06/22 Page 2 of 19 Professional Service Agreement
A. The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed [dollars $20,000 annually for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City of Bishop Community Services Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City of Bishop Community Services Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.

C. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the Agency disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefore.

VI. TERMINATION OF AGREEMENT
A. Except as otherwise provided herein below, either party may terminate this Agreement, or any portion hereof, by serving written notice of termination upon the other party at least ten (10) days prior to the date of termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency terminates a portion of this Agreement, such termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, less any disputed amounts. Upon termination of the Agreement pursuant to this section, the Consultant will submit an invoice to the Agency as provided herein above.

VII. DEFAULT
A. Either party's failure to comply with the provisions of this Agreement shall constitute a default. In the event that either party is in default for cause under the terms of this Agreement, the affected party shall promptly notify the deficient party of such default and following such notice shall have no obligation or duty to 210
Rev. 06/22 Page 3 of 19 Professional Service Agreement
continue compensating or providing any work after the date of default and can terminate this Agreement immediately by written notice to the other party. If such failure hereunder arises out of causes beyond either party’s control, and without fault or negligence, it shall not be considered a default.

B. If the Agency City of Bishop Community Services Manager determines the Consultant is in default in the performance of any of the terms or conditions of this Agreement, Agency shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service of default notice to cure the default as directed by the Agency in the notice of default. In the event the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

VIII. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the Agency at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement.

Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the Agency and may be used, reused, or otherwise disposed of by the Agency without the permission of the Consultant. With respect to computer files, Consultant shall make available to the Agency, at the Consultant's office and upon reasonable written request by the Agency, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to Agency all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the services under this Agreement.
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IX. INDEMNIFICATION AND DEFENSE
A. Indemnification
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless Agency and any and all of its officials, employees,agents, and/or volunteers (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this Agreement. Consultant’s duty to indemnify and hold harmless Agency shall not extend to the Agency’s sole or active negligence or willful misconduct.

B. Duty to defend
In the event the Indemnified Parties, individually or collectively, are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by Agency, Consultant shall defend the Indemnified Parties at Consultant’s cost or at Agency’s option, to reimburse Agency for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by Agency is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and Agency, as to whether liability arises from the sole or active negligence or willful misconduct of the Agency or its officers, employees, or agents, Consultant will be obligated to pay for Agency’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely or actively negligent or to have acted with willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

X. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached herewith and incorporated herein by this reference as though set forth in full.

XI. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to the Agency a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall 212
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have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency.

Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant and/or its employees for performing services hereunder for Agency. Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness to its employee(s) arising out of performing services hereunder.

XII. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

XIII. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the Agency in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the Agency has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the Agency to any and all remedies at law or in equity.

XIV. NO BENEFIT TO ARISE TO AGENCY EMPLOYEES
During their tenure and for one year thereafter, no member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the services under this Agreement shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the services performed under this Agreement.

XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
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A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency City of Bishop Community Services Manager or unless requested by the Agency, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena.

B. Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency, unless the Agency is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the Agency of such Discovery. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless Agency is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to Discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response. [Note: The following paragraph is only to be used when the Agency will be taking in a fee or deposit from an applicant and use that fund to retain the Consultant to prepare an EIR, specific plan, or some other specific document or where the Agency is funding a similar development-type study.] C. Consultant covenants that neither Consultant nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the Agency or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in 214
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the Agency or the study area prior to the completion of the work under this Agreement.

XVI. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by: (i) personal service; (ii) delivery by a reputable document delivery service (e.g., Federal Express), which provides a receipt showing date and time of delivery; or (iii) United States mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To AGENCY: City of Bishop
377 West Line Street, Bishop, Ca 93514
Attention: City Clerk
To CONSULTANT: West Coast Arborists Inc.
2200 E. Via Burton, Anaheim, Ca 92806
Attention: Patrick Mahoney
XVII. ASSIGNMENT
A. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Due to the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.

B. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide Agency with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include an indemnity provision identical to the one provided herein identifying Agency as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from Agency for such insurance.

C. West Coast Arborists Inc. may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of West Coast Arborists 215
Rev. 06/22 Page 8 of 19 Professional Service Agreement
Inc. from Consultant's employees. Should West Coast Arborists Inc. leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.

XVIII. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

XIX. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.

XX. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

XXI. SEVERABILITY
Any part, provision, or representation of this Agreement or any of its exhibits, including, but not limited to Exhibit C, which is held to be invalid, void or unenforceable by a court of competent jurisdiction, shall be limited to that part, provision or representation and all other parts, provisions, or representations herein shall remain in full force and effect.

XXII. WORK SCHEDULED/TIME OF COMPLETION
[Note: This section is optional and should be included only when the project is particularly time-sensitive.]
Agency and Consultant agree that time is of the essence in this Agreement. Agency and Consultant further agree that Consultant's failure to perform on or at the times 216
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set forth in this Agreement will damage and injure Agency, but the extent of such damage and injury is difficult or speculative to ascertain. Consequently, Agency and Consultant agree that any failure to perform by Consultant at or within the times set forth herein shall result in liquidated damages of dollars $500.00 per day for each and every day such performance is late or delayed. Agency and Consultant agree that such sum is reasonable and fair. Furthermore, Agency and Consultant agree that this Agreement is subject to Government Code Section 53069.85 and that each party hereto is familiar with and understands the obligations of said section of the Government Code.

XXIII. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, Exhibit D, hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit E hereto. In the event of conflict, the requirements of Agency's Request for Proposal and this Agreement shall take precedence over those contained in the Consultant's proposal. The incorporation of the Consultant’s proposal shall be for the scope of services to be provided only, and any other terms and conditions included in such proposal shall have no force and effect on this Agreement or the relationship between Consultant and/or Agency, unless expressly agreed to in writing.

XXIV. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that they have the authority to execute this Agreement on behalf of the Consultant and have the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

West Coast Arborists Inc.

By:
(Signature)
Patrick Mahoney
(Typed Name)
President
(Title)
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A Municipal Corporation
Deston Dishion, City Administrator
ATTEST:

Robin Picken, City Clerk
APPROVED AS TO FORM:

Dean Pucci, City Attorney
By:

Attachments: Exhibit A Tasks to Be Performed
Exhibit B Payment Schedule
Exhibit C Insurance Requirements
Exhibit D Request for Proposal
Exhibit E Consultant’s Proposal
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City of Bishop Tree Trimming and Removal Services Request for Proposals Page 1 of 24

EXHIBIT A

TASKS TO BE PERFORMED
• Tree Trimming
• Tree Removal
• Stump Removal
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City of Bishop Tree Trimming and Removal Services Request for Proposals Page 2 of 24

EXHIBIT B

PAYMENT SCHEDULE
Tree Trimming and Removal Services
Equipment and Personnel Rates
Type Hourly
Personnel:

Senior Tree Trimmer (per man) $124.00
Tree Trimmer (per man) $124.00
Grounds Person (per man) $124.00
ISA Certified Arborist $184.00
Emergency Mobilization (lump sum fee) $500.00
Emergency Senior Tree Trimmer (per man) $184.00
Emergency Tree Trimmer (per man) $184.00
Emergency Grounds Person (per man) $184.00
Emergency ISA Certified Arborist $184.00
Equipment:

Aerial Tower up to 65ft $0.00
Chipper $0.00
Dump Truck $0.00
Pick-Up Truck $0.00
Roll-Off Truck w/Loader $248.00
Crane up to 40 tons $372.00
Aerial Tower 95ft $248.00
Stump Grinder $124.00
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City of Bishop Tree Trimming and Removal Services Request for Proposals Page 3 of 24

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency.
[Note: Verify minimum limit for each coverage with Agency Risk Manager.] General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. [Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.]
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers. [Note: If the required limits for general liability, auto, and employer’s liability are $1 million or less, the following paragraph may be omitted.] Umbrella or excess liability insurance. [If required to meet higher limits.]. Consultant shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
221
City of Bishop Tree Trimming and Removal Services Request for Proposals Page 4 of 24 • A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
• “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of Agency before the Agency’s own insurance or selfinsurance shall be called upon to protect it as a named insured.

Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.
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City of Bishop Tree Trimming and Removal Services Request for Proposals Page 5 of 24 Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of noncompliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be 223
City of Bishop Tree Trimming and Removal Services Request for Proposals Page 6 of 24 submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor. Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to Agency for review.

Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
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City of Bishop Tree Trimming and Removal Services Request for Proposals Page 7 of 24

EXHIBIT D

REQUEST FOR PROPOSAL

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-5863 [email protected]
www.cityofbishop.ca.gov
Request For Proposals
Tree Trimming and Removal Services
Release: 27 May 2025
Closes: 16 June 2025
Contact: Daniel McElroy, Community Services Manager
General: The City of Bishop requests proposals for tree trimming and removal services.

Background: The City periodically needs to trim or remove trees on or near City property. The City intends to contract with a firm to perform this work on an on-call basis for a period of three years with the possibility of up to two one-year extensions.

Scope of Work: Tree trimming and removal work could consist of tasks ranging from pruning small trees in the City Park to removing large trees, including stumps and roots, along city streets with traffic control required.

1. The contract for the work would generally follow the attached professional services agreement including insurance requirements. The agreement could be edited as needed.

2. Individual work assignments would be arranged through Work Orders. Work Orders would establish the scope, cost, and a not-to-exceed cost of the work, if different, and schedule for individual work assignments. A template for Work Orders is attached.

3. The basis of cost for the work would be hourly for equipment and materials with normal incidentals included.

4. The work would include the complete removal and disposal of all cut materials.

5. The firm's work must be under the direction of an International Society of Arboriculture (ISA) certified arborist or a consulting arborist that is a member of the American Society of Consulting Arborists (ASCA).

6. Work would be to American National Standards Institute (ANSI) A300 standards.

7. Work that impacts shoulders of city streets shall include "Shoulder Work Ahead" signs and include traffic cones placed around the effect portion of shoulder. 225
City of Bishop Tree Trimming and Removal Services Request for Proposals Page 8 of 24

8. Written traffic control plans approved by the city will be required for work that impactslanes of city streets. Traffic control plans will include signs and other devices, and include detours and flaggers, if necessary.
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City of Bishop Tree Trimming and Removal Services Request for Proposals Page 9 of 24

9. For the purposes of the California Labor Code the services under the contract are not public works.

10.In emergencies, the firm must be able to respond to tree trimming and removal needs within 12 hours. For non-emergencies response must be within 5 days.

Proposal: A qualifying proposal must address the entire scope of work and include:

1. Brief description of firm, contact person, address, telephone number, and e-mail address.

2. A full listing of equipment and personnel types that could be used for on-call work for the city, including hourly rates. Provide this information on the attached Equipment and Personnel Rates form. This form will be the basis of compensation under the contract.

3. Description of approach to removal of a hypothetical Elm tree on the right of way of a minor residential street in the city. Assume the tree is 50 feet high and 3 feet in diameter at breast height and the tree would be removed to 15 inches below ground level.

4. Cost estimate for the removal of hypothetical Elm tree. Provide cost estimate on attached Hypothetical Tree Removal Cost form using information on Equipment and Personnel Rates form.

5. The proposal should include other information to demonstrate the firm's ability to provide all items of the scope of work.

6. Three references.

Proposals are due no later than 1400 (2:00 pm) on the closing date for this Request for Proposals. Send proposals to:

Daniel McElroy
Community Services Manager
City of Bishop
377 West Line Street
Bishop, California 93514
[email protected]
Proposals shall be submitted either in a sealed envelope (3 paper copies and 1 electronic copy) or by email which is clearly marked with the title of the Request for Proposal.

1. Selection Process: Brief description of firm, contact person, address, telephone number, and e-mail address.

2. A full listing of equipment and personnel types that could be used for on-call work for the city, including hourly rates. Provide this information on the attached Equipment and Personnel Rates form. This form will be the basis of compensation under the contract. 227
City of Bishop Tree Trimming and Removal Services Request for Proposals Page 10 of

3. Description of approach to removal of a hypothetical Elm tree on the right of way of a minor residential street in the city. Assume the tree is 50 feet high and 3 feet in diameter at breast height and the tree would be removed to 15 inches below ground level.

The City will attempt to negotiate a contract with the highest rated firm. The City reserves the right to reject any or all proposals, to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful firm. 228
City of Bishop Tree Trimming and Removal Services Request for Proposals Page 11 of City of Bishop
Tree Trimming and Removal Services
Equipment and Personnel Rates
Type Hourly
Personnel:

Equipment:
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City of Bishop Tree Trimming and Removal Services Request for Proposals Page 12 of City of Bishop
Tree Trimming and Removal Services
Hypothetical Tree Removal Cost
Type Hours Hourly Cost
Personnel:

Personnel Subtotal
Equipment:

Equipment Subtotal
Total Hypothetical Cost
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Work Order 2020-
Tree Trimming and Removal Services
In accordance with Tree Trimming and Removal Services contract dated XXXX, perform the following work.

Description of Work:

Cost Estimate:

Personnel/Equipment Hours Rate Cost
Total
Not to Exceed Cost: If the not the not to exceed cost is different from the estimated cost, the not to exceed cost is:

Agreed:

Contractor City of Bishop
Name/Title Date Name/Title Date
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Rev. 06/22 Page 2 of 20 Professional Service Agreement

EXHIBIT E
CONSULTANT’S PROPOSAL
Please see attached PDF.
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City of Bishop
RFP for Tree Trimming and Removal Services
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2 Setting the Gold Standard
Table of Contents
COVER LETTER ................................................................................................................................. 3 COMPANY QUALIFICATIONS ......................................................................................................... 4 EQUIPMENT AND PERSONNEL RATES ............................................................................................ 6 HYPOTHETICAL TREE REMOVAL APPROACH................................................................................ 7 HYPOTHETICAL TREE REMOVAL COST........................................................................................... 8 OTHER INFORMATION..................................................................................................................... 9 Scope of Services .................................................................................................................... 9 Company Personnel .............................................................................................................. 12 Implementation, Quality Control & Safety ......................................................................... 18 Technology & Information Management ........................................................................... 25 Equipment .............................................................................................................................. 28 Wildlife, Green Waste & Community ................................................................................... 31 CLIENT REFERENCES/EXPERIENCE ............................................................................................... 33 234
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COMPANY QUALIFICATIONS
Company Introduction
WEST COAST ARBORISTS, INC. (WCA)
is a family-owned and operated union company employing over 1,300 full-time employees providing tree maintenance and management services. We are proudly serving over 350
municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day
throughout California and Arizona.

OUR VISION
As a corporate citizen, WCA’s responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services.
100% CUSTOMER SATISFACTION
Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer’s valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue.

COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers’ Union:

LiUNA!
SAM Entity ID: CFJMVMJ9NSD1
Website: wcainc.com

CORPORATE OFFICE
2200 E. Via Burton St.

Anaheim, CA 92806

REGIONAL OFFICES
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA

CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]

FIELD MANAGEMENT
Francis Malabuyoc, Area
Manager
23244 Sierra Hwy.

Santa Clarita, CA 91321
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
EMERGENCY RESPONSE 24/7
1-800-LIMB-DOWN
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Corporate Capabilities
West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers’ satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest.
• In business continuously and actively since 1972
• Contractor’s License C61/D49, C49,
C27, C31, C21, A & B
• Over $8,500,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,300+ employees
• 350+ contracts with public agencies
• 100+ Certified Arborists
• 155+ Certified Tree Workers
• Drug-free workplace
• 14,000 sq. ft. company-owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
• Avg. 20,000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $220 million annually
• Fleet of approximately 1,700 pieces of equipment
Active Memberships:

Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of California Cities|
–Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
Western Chapter International Society of
Arboriculture (WCISA)
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City of Bishop Tree Trimming and Removal Services Request for Proposals Page 4 of 6 City of Bishop
Tree Trimming and Removal Services
Equipment and Personnel Rates
Type Hourly
Personnel:

Equipment:
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HYPOTHETICAL TREE REMOVAL APPROACH
Elm Tree Removal Approach

1. Advance Notice (24–48 Hours Prior to Mobilization)
o Post “No Parking” signs at least 24–48 hours before pruning operations commence, providing residents with advance notice of restricted parking and tree pruning activity.

2. Day-of Traffic Control Setup
o Install temporary work-zone signs at both ends of the street to advise motorists and pedestrians of tree-care operations in progress.
o Deploy an adequate number of traffic cones and delineators to keep people out of the drop zone and to define the work area while preserving a safe travel lane and unobstructed pedestrian access at all times. Use flagmen to control traffic, if needed.

3. Tree Removal Operations
o Position a bucket truck adjacent to the tree which is being removed. o Perform all removal cuts from the aerial device using approved arboricultural techniques, taking care to prevent damage to adjoining sidewalks, pavement, and utilities.
o Employ rigging equipment as needed to lower larger limbs and trunk sections in a controlled manner, thereby minimizing impact to surrounding infrastructure while completing the job efficiently.

4. Debris Handling and Haul-Off
o Utilize a CAT 908 loader to consolidate brush and wood debris and to place the material directly into an on-site roll-off bin for efficient removal. o Continuous debris and limb removal so that it does not encroach upon the public right-of-way.

5. Stump Removal
o Grind the stump using a Vermeer SC802 stump grinder to a minimum depth of fifteen inches (15 in.) below final grade, as specified, to accommodate future surface restoration or planting.

6. Final Site Restoration and Inspection
o Conduct a comprehensive cleanup of the work zone by leaf blowing all hard surfaces after removing all equipment, signage, and traffic-control devices. o Perform a final inspection to verify that the site is safe, free of debris, and compliant with project specifications before demobilization.

All activities will be executed in accordance with applicable municipal codes, industry best practices, and safety regulations (e.g., ANSI Z133 and OSHA standards). 239
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Tree Trimming and Removal Services
Hypothetical Tree Removal Cost
Type Hours Hourly Cost
Personnel:

Personnel Subtotal
Equipment:

Equipment Subtotal
Total Hypothetical Cost
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OTHER INFORMATION
Scope of Services
Grid Tree Pruning
Grid tree pruning is based on pruning in pre-designed districts, or grids on a set cycle and in its entirety. This includes pruning all trees (small, medium and large-sized.) Pruning will include structural pruning, crown raising, and slight crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 15% of the live foliage removed at a given time.

Special Request Tree Pruning
Special Request Tree Pruning includes tree maintenance services on designated tree(s) as ordered by the City’s Arborist or designee. This category of pruning may include structural pruning, crown raising, crown cleaning and/or pruning to restore the crown. Whichever work type is ordered by the City, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines.

Pruning to reduce the tree’s crown (or Crown Reduction Pruning) may be performed when conditions within the crown of a hardwood tree are such that the overall canopy mass and excessive wood weight needs to be reduced. This type of prune is performed when the City’s primary objective is to maintain or improve tree health and structure and will be charged at the Crew Rental rate as agreed upon by the City and WCA.

Line Clearance
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines.

Young Tree Maintenance (Optional)
Proper pruning and care during the early stages of the tree’s life will save money in the future, and create a safer, more beautiful, healthy, easy-to-maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform the following under the hourly rate:
• Selective structural pruning
• Removal of dead, interfering, split and/or broken limbs • Pre-conditioning the water retention basin built around the tree • Staking or re-staking
• Adjusting tree ties
• Adjusting trunk protectors
• Weed abatement
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Root Pruning
We strongly recommend against any root pruning, however, should the City elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. This is performed under the hourly rate.

Tree and Stump Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage.

Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders. These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract.

Tree Watering
Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs. WCA currently provides tree watering in the cities of Culver City, Santa Clarita and Santa Monica as part of their regular tree maintenance services.

Emergency Response
We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866-LIMB-DOWN (866-546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree-related condition safe until the following workday.

Tree Planting
We can replace trees that have been removed and plant new trees in accordance with the City’s specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree.
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Crew Rental
Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services:
• Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction
• Crown restoration
Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis.

WCA provides the technology,
management, and civic experience
that makes it the preferred tree
management partner across the West.

Plant Health Care
Tim Crothers, Plant Health Care Manager
ISA Board Certified Master Arborist WE-7655 BUM
DPR Qualified Pest Control Applicator #145321, QAL Category B & D Our PHC program managed by Tim goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with:
• Proper diagnosis based on on-site inspection with laboratory testing when necessary • Proactive and preventative recommendations that reduce the amount of potential pest and disease issues
• Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest
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Company Personnel
Introduction
West Coast Arborist’s (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry.

Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for “Tree Maintenance (Laborer).” Certification
WCA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company’s commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers.

Crew Evaluation
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria-based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified.

Staff members have diverse
educational backgrounds
including accounting,
business administration,
engineering, and forestry.
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Meet the Team: Project Team
NICK ALAGO Regional Manager/V.P.

Nick Alago has been with WCA since 1999. He has nearly 35 years’ experience in the arboriculture field. He started with WCA as a Foreman and was continuously promoted, reaching the status of Area Manager. For over 10 years, he excelled as an Area Manager for the Inland Empire and was promoted in 2020 to Regional Manager. As a Regional Manager for the Los Angeles and Inland Empire areas, he oversees the operations and provides support to the Area Managers. His extensive knowledge of the urban forest is a columniation of experience and continued education as well as certification that is offered in the industry.
• ISA Certified Arborist Utility Specialist #WE-4396AU
• TCIA Certified Treecare Safety Professional #250
• ISA Tree Risk Assessment Qualified
• TLC Wildlife Area
FRANCIS MALABUYOC Area Manager
Francis Malabuyoc joined WCA in 2015 and brought with him years of experience and knowledge in arboriculture. During his career, he has earned many promotions within the company, from Foreman to Supervisor and now Area Manager. As an Area Manager, he will be the Agency’s main point of contact as he is responsible for providing customer service, estimating work, while managing field operations and crews throughout the Santa Clarita Valley region. He is also involved in scheduling, evaluation, and production of street tree maintenance. • ISA Certified Arborist/ Tree Worker Climber / Municipal Specialist #WE-12279ATM • TCIA Certified Treecare Safety Professional (CTSP) #3907 • ISA Tree Risk Assessment Qualified
• ISA Skill Test Evaluator – TW Climber
GERARDO PEREZ Project Supervisor
As Site Supervisor, Gerardo Perez is a full-time employee who speaks fluent English. He started with WCA in 1994 and worked his way up from groundsperson to foreman to his current role as supervisor.

He is responsible for reviewing the day’s activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As Supervisor, he will communicate with City officials and other interested parties on a daily basis as well as report and resolve malfunctions, damage, or industrial injury. He also assists in employee training programs, maintain records, and file daily reports and receipts.
• ISA Certified Arborist/ Tree Worker Climber #WE-9131AT • TLC Wildlife Aware
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Meet the Team: Support Staff
ANDREW PINEDA GIS Manager
Andrew Pineda has been with WCA since 2018. As WCA’s GIS Manager, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations.
• ISA Certified Arborist #WE-12738A
• FAA UAS Part 107 Remote Pilot
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
TIM CROTHERS Plant Health Care Manager
Tim Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists. • ISA Board Certified Master Arborist #WE-7655BUM
• B.S. Environmental Horticultureal Science
• ASCA Registered Consulting Arborist #721
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
REBECCA HALCON Customer Service Rep. (CSR)
Rebecca Halcon joined WCA in 2018 as a Customer Service Representative (CSR)/ Office Manager.

As the CSR, Rebecca is responsible for providing support to the Area Manager, Site Supervisor, and crew. She is to function as a liaison between the company and its clients as well as the general public. Rebecca is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc.
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Executive Staff
From marketing, contract administration, field and fleet management, to information technology, our Executive Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry.

Patrick Mahoney
President
Richard Mahoney
Secretary
Rose Epperson
Treasurer
Andrew Trotter
V.P. – Field Operations
Debbie DePasquale
V.P. – Contract Services
Chris Crippen
V.P. – I.T.

Victor Gonzalez
V.P. – Business
Development
Jason Pinegar
V.P. – NorCal Region
Nick Alago
V.P. – SoCal Region
Michael Palat
V.P. – SoCal Region
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WCA’s ISA Certified Arborists/Utility Arborists/Municipal Specialists/Master Arborists ADAN BALTAZAR REYNAGA WE-7786AT HERMINIO PADILLA WE-7552AUTM JOSE M. MUNIZ GARCIA WE-11686AUT OSCAR GUTIERREZ WE-12783AT ANDREW JOSEPH PINEDA WE-12738A HUGO ANGEL RINCON WE-8710AT JOSE MANUEL PEREZ WE-0818AT PATRICK O. MAHONEY WE-1172A ANDREW R. TROTTER WE-0642AU IGNACIO LOPEZ WE-7329AU JOSEPH NICK ALAGO WE-4396AU REBECCA A. MEJIA WE-2355A ANDREW JOSEPH ONDREJECH WE-13817A ISAAC GARZA, JR. WE-8689A JOSEPH BARTOLO WE-2034AU RENE PORTILLO WE-2038AUT BENJAMIN EUGENE BORDSON WE-10777A ISAAC ONTIVEROS WE-8567A JUAN ORTIZ WE-8514AT RENE ROSALES WE-7941AT BRIAN C. KIRKEGAARD WE-10476AT ISAIAS BARAJAS MACIAS WE-10979AT JUAN P. LAIJA, JR. WE-13425A RICHARD R. MAHONEY WE-1171A BRIAN M. KOCH WE-0341A ISIDRO ESTRADA BARBOZA WE-11685A JULIO C. GARCIA VAZQUEZ WE-11175AT ROBERT EDWARD KNIGHT WE-11564AT CALVIN F. HAUPT WE-7634A J. ALONSO GARCIA-LOPEZ WE-8499A JUSTIN LEE MENZEL WE-11756AU ROBERT D. THOMPSON WE-0915AU DANE JENSEN WE-12014A JAIME ROGELIO HERNANDEZ WE-5297AT KELLY ANN PARKINS WE-13868A ROBERT A. WRIGHTSON WE-10411A DANIEL CHAVARRIA WE-10292AT JAMES PAUL SPECK II WE-10858AT KELLEY LEWIS GILLERAN WE-7061BUM ROSE M. EPPERSON WE-1045A DANIEL MAHONEY WE-10434A JASON ROSS DAVLIN WE-7628A KRIS BURBIDGE WE-9566AUM RYAN R. COLBERT WE-13154A DANIEL RIVAS WE-10850AT JASON PINEGAR WE-2039AU LEONARDO RAMOS WE-11264AT SAMUEL JIMENEZ WE-11109AT DANIEL WILLIAM VILLA, II WE-13609AT JEREMY PAUL PIERCE WE-12566A LEONEL CORTEZ WE-8625AT SEAN PATRICK SULLIVAN WE-10050AT DAVID GLYN EVANS WE-1588A JERRY A. ROWLAND WE-6353A LORENZO PEREZ WE-7443AT SHAWN A. GUZIK WE-3182AU DEBORAH DEPASQUALE WE-3812A JOEL LOPEZ WE-10871AT MANUEL BRIANO WE-8791AT STEFAN B. KALLENBERG WE-10730AT EDIBERTO SERNA SALAZAR WE-11051AT JOHN LEE PINEDA WE-10367AUT MARCO A. PADILLA JIMENEZ WE-8621AT STEPHEN GLENN DAVIS, JR. WE-10894AUTM EDUARDO VARGAS WE-11058AT JORGE MAGANA WE-3460A MARIO A. GONZALEZ WE-13119A STEVE B. HUNT WE-1044AT ERIK DIAZ WE-1214AM JOSE LUIS ABALOS WE-3460A MATEO ARVIZU WE-10151AT TIMOTHY R. PATTERSON WE-12037A FELIX HERNANDEZ WE-2037AT JOSE M. CORTEZ TORRES WE-8734AUT MICHAEL ALAN DA SILVA II) WE-12483A TIM CROTHERS WE-7655BUM FRANCIS LEO MALABUYOC WE-12279AT JOSE MANUEL JIMENEZ URQUIZO WE-8539AUT MICHAEL LOUIS YOUNG WE-11687AT TYLER KEASBEY LEHMANN WE-13460A GENARO VICENTE CORONEL WE-12740A JOSE INEZ MANCILLA WE-11111AT MICHAEL ANTHONY NUNES WE-12943A VICTOR M. GONZALEZ WE-7175AM GERARDO MARTINEZ GARCIA WE-11358A JOSE M. CHAVARRIA MANZO WE-10983AT MICHAEL PALAT WE-6541BUM WALLACE BURCH WE-0713AT GERARDO PEREZ WE-9131AT JOSE A. ALVAREZ WE-11210AT MITCHELL ANDREW OWENS WE-12619AT WILLIAM STEVE PONCE WE-6461A GONZALO REGALADO WE-9952AT JOSE ALFREDO GONZALEZ WE-10908AT NESTOR M. CABRERA MORA WE-13613AT HECTOR MONTES WE-8079AUT JOSE LUIS DELREAL WE-6475AT NESTOR VALENCIA WE-11359A WCA’s ISA Certified Tree Worker/Climbers/Line Clearance Tree Workers AN BALTAZAR REYNAGA WE-7786AT GABRIEL GAMINO WE-11167T SALUSTIO SANCHEZ ARROYO WE-11462T ADAN RODRIGUEZ WE-11281T GABRIEL MERCADO RUIZ WE-11568T JOSE MANUEL PEREZ WE-0818AT SAMUEL JIMENEZ WE-11109AT ADOLFO S. RUIZ WE-11294T GAMALIEL MANZANO CORONA WE-12280T JUAN AMADOR ARCE WE-11480T SANTOS MACIAS LEMUS WE-10980T ADRIAN MUNOZ WE-13987T GEORGE HERNANDEZ PEREZ WE-12269T JUAN BECERRA WE-10932T SEAN PATRICK SULLIVAN WE-10050AT ALFREDO ANGEL LOPEZ WE-11334T GERARDO MARTINEZ GARCIA WE-10997T JUAN C. LOPEZ GARCIA WE-12918T SERGIO LOPEZ-RIVERA WE-10957T ANDRES ROMAN WE-11285T GERARDO PEREZ WE-9131AT JUAN MARQUEZ WE-10987T SERGIO MACIAS-PEREZ WE-10920T ANDREW JOSEPH ONDREJECH WE-13817AT GERARDO PEREZ BADILLO WE-13986T JUAN ORTIZ WE-8514AT STEFAN B. KALLENBERG WE-10730AT ANTHONY DOUGLAS FONG II WE-12051T GERARDO A. ORDUNO WE-11036T JUAN C. PENA-ARIAS WE-11327T STEPHEN GLENN DAVIS, JR. WE-10894AUTM ANTONIO CASTELLANOS WE-11203T GONZALO REGALADO WE-9952AT JUAN TELLEZ TAPIA WE-11137T STEVE B. HUNT WE-1044AT ANTONIO GARCIA CONTRERAS WE-11173T HARLEY THOMAS DAVIS WE-13430T JUAN C. TORRES-COVARRUBIAS WE-12343T TRISTON JAMES POWERS WE-12211T ARIEL ALONSO WE-10906T HECTOR MONTES WE-8079AUT JULIO C. GARCIA VAZQUEZ WE-11175T TYLER KEASBEY LEHMANN WE-13460AT ARMANDO O. LOPEZ WE-10953T HERIBERTO CORONEL WENCESLAO WE-11218T LEONARDO RAMOS WE-11264T VENTURA GOMEZ WE-11180T ARMANDO SOTO WE-11131T HERMINIO PADILLA WE-7552AUTM LEONEL CORTEZ WE-8625AT WALLACE BURCH WE-0713AT AURELIO PAZ-GUZMAN WE-11084T HUGO ANGEL RINCON WE-8710AT LETUSA MUAAU, JR. WE-11021T BENJAMIN EUGENE BORDSON WE-10777AT HUMBERTO CHAVARRIA WE-11207T LORENZO ARREOLA-MURILLO WE-13612T BRIAN C. KIRKEGAARD WE-10476AT ISAIAS BARAJAS MACIAS WE-10979AT LORENZO PEREZ WE-7443AT BRIAN NORTON WE-12678T ISRAEL A. RAMIREZ WE-11567T LUIS P. PEREZ WE-11245T CANDELARIO PRIEGO WE-12781T J. SOCORRO GARCIA WE-11172T LUIS A. MUNOZ RAMIREZ WE-11023T CARLOS IXTA WE-11106T JAIME ROGELIO HERNANDEZ WE-5297AT MANUEL BARRAGAN WE-10925T CARLOS LEYVA BARAJAS WE-12620T JAMES PAUL SPECK II WE-10858AT MANUEL BRIANO WE-8791AT CARLOS RAMOS WE-11263T JESUS M. SARABIA PENA WE-11450T MARCO A. CASTILLO REYES WE-13429T CELEDONIO R. MANZANO OLEA(E WE-10984T JESUS A. MONTES( WE-11014T MARCO A. PADILLA JIMENEZ WE-8621AT CELESTINO PEREZ WE-11243T JESUS E. GARCIA ARCE WE-13723T MARCOS RICHARD-MARTINEZ WE-10989T CESAR GUADALUPE VALENZUELA REYES WE-11076T JOEL LOPEZ WE-10871AT MATEO ARVIZU WE-10151AT CESAR WENCESLAO WE-10968T JOEL MARTINEZ WE-10992T MELCHOR LEMUS WE-11237T CUAUHTEMOC AMEZCUA QUEZADA WE-14058T JOEL ORTIZ WE-11039T MICHAEL ALAN DA SILVA II WE-12207T DANIEL CHAVARRIA WE-10292AT JOEL M. RIVERA WE-11273T MICHAEL LOUIS YOUNG WE-11687AT DANIEL ELIZARRARAS WE-13611T JOHN LEE PINEDA WE-10367AUT MIGUEL AYALA WE-10924T DANIEL RIVAS WE-10850T JONATHAN GARCIA HERNANDEZ WE-13989T MIGUEL MACIAS WE-10978T DANIEL WILLIAM VILLA, II WE-13609T JORGE ARREOLA-HERNANDEZ WE-11321T MIGUEL A. VALERIO AJAL WE-13848T DELFINO AGUILAR-MORALES WE-10900T JORGE DUENAS WE-11144T MITCHELL ANDREW OWENS WE-12619T DEMETRIO LIRA WE-11323T JORGE JIMENEZ WE-11110T NELSON R. AGUIRRE WE-10901T DEMETRIO OSEGUERA WE-11043T JOSAFAT MONTOYA WE-11015T NESTOR M. CABRERA MORA WE-13613T EDIBERTO SERNA SALAZAR WE-11051T JOSE AGUAYO WE-10899T NICOLAS GODINA WE-11907T EDUARDO AVILA WE-10812T JOSE ABEL CANCINO WE-11192T OSCAR GUTIERREZ WE-12783T EDUARDO HERNANDEZ WE-12917T JOSE AGUSTIN CARRILLO WE-11200T PEDRO CUEVAS WE-11765T EDUARDO VARGAS WE-11058AT JOSE M. CORTEZ TORRES WE-8539AUT PEDRO GARCIA WE-11168T EDWIN ANTONIO FUENTES WE-12777T JOSE R. GRANADOS WE-11186T PEDRO ALTAMIRANO WE-11095T FAUSTO GUZMAN WE-11083T JOSE JIMENEZ WE-11108T PEDRO SANDOVAL WE-11301T FELIX GARCIA WE-11170T JOSE JIMENEZ HERNANDEZ WE-11113T RAMON ZUNIGA GOMEZ WE-10977T FELIX HERNANDEZ WE-2037AT JOSE MANUEL JIMENEZ URQUIZO WE-11111T RANULFO PERALTA CASTANEDA WE-11202T FRANCIS LEO MALABUYOC WE-12279AT JOSE INEZ MANCILLA WE-10983T RAUL JIMENEZ DURAN WE-13865T FRANCISCO URENA JIMENEZ WE-11075T JOSE M. CHAVARRIA MANZO WE-11210AT RAUL MANZO HERNANDEZ WE-10985T FRANCISCO LOPEZ WE-10952T JOSE RODRIGUEZ WE-11277T RAUL TELLEZ TAPIA WE-11138T FRANCISCO RAMIREZ WE-11259T JOSE ALEJANDRO VALENZUELA WE-11674T RENE ROSALES WE-7941AT FRANCISCO VILLANUEVA WE-10965T JOSE A. ALVAREZ WE-10908T ROBERT EDWARD KNIGHT WE-11564T FRANCISCO F. WENCESLAO BARAJAS WE-10969T JOSE ALFREDO GONZALEZ WE-6475AT ROMUALDO GAETA LUNA WE-11165T FRED LOPEZ-PASTOR WE-13988T JOSE LUIS DELREAL WE-11231AT SALOMON SILVA WE-11053T 249
18 Setting the Gold Standard
Implementation, Quality Control & Safety
Implementation Plan
To ensure the quality of work and the level of service
expected, WCA abides by a well-defined quality control
plan that incorporates the following:
• Certified personnel
• Safety
• Pruning specifications and guidelines
• Sound equipment
• Public relations
• Proper traffic control
• State-of-the-art communication systems
Area Manager: Francis Malabuyoc
ISA Arborist Certification #: WE-12279ATM
ISA Tree Risk Assessment Qualified
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.

Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of work zone
• Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day
• Maintain good public relations at all times
• Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management
• Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications • Maintain open communication
Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency’s specifications.
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19 Setting the Gold Standard
Public Notification
Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents.

Communication Systems
Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time.

Permits and Licensing
WCA will procure a City Business License as necessary, and any “no-fee” permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency.

Right-of-Way
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner.

Cooperation and Collateral Work
WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations.

Project Site Maintenance
Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority.

Scheduling of Work
The Area Manager is responsible for scheduling work which shall conform to the Agency’s schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience.
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20 Setting the Gold Standard
Workflow Timelines
GRID PRUNING FLOWCHART (Within 30-day Completion)
REMOVAL FLOWCHART (Within 15-day Completion)
PLANTING FLOWCHART (Within 15-day Completion)
EMERGENCY FLOWCHART (Within 1-3 hour Response / 24-hour Completion)

PLANT HEALTH CARE FLOWCHART
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21 Setting the Gold Standard
Emergency Contacts Sample Planting Door Hanger
In case of emergency AFTER
normal business hours:
866.546.2369
Leave a message, if you do not
receive a call back within 10 minutes,
call the following contacts in order:

Gerardo Perez, Supervisor
818.266.4214
Francis Malabuyoc, Area
Manager
714.365.9882
Juan Lopez, Foreman
714,783,5115
AFTER confirmation from on-call
Manager, you can email multiple
locations to:

[email protected]
Normal Business Hours
714.991-1900
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22 Setting the Gold Standard
Quality Control
Feedback
WCA regularly receives and tracks feedback from customers and residents as a means to acknowledge good performance and provide prompt resolution for any negative comments.

Every month, a summary of the feedback is then reviewed by the management team.

Customer Service Department
As we work with, or near, the public,
we are mindful that we will most likely
be the first person the public contacts.

We have a full-time Customer Service
Department with each Customer
Service Representative (CSR) trained
in addressing concerned residents
and bystanders.

Complaints & Damage
Resolution
Should there be any property
damage, we adhere to specific
procedures to resolve the problem.

The Foreman on the job site will notify
the resident and the Inspector immediately.

If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of private property including plans for corrective measures to take place within 48 hours.

Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair.

We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.

Protection of Public and Private Property
WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance.
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23 Setting the Gold Standard
Safety & Training
Safety Program
Safety standards are top priority at West Coast Arborists, Inc. Our line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our employees. Our crews are instructed to follow the safety standards of ANSI Z133.1 as well as Cal-OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with state-of -the-art training tools and instructional sessions company wide. Our insurance carriers and Cal-OSHA have recognized us repeatedly for outstanding safety training efforts.

We have a full time Safety & Training Manager, Dane Jensen, that is professionally trained in the field of horticulture. As WCA’s Training Manager, Dane is responsible for staying up-to-date on all tree-related industry standards as related to safety and the wellness of our employees and the public in which we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction and hands on experience needed to perform their day to day activities safely and efficiently. Training topics include a full-circle from proper pruning techniques, arboriculture, to customer service and everything in between. • ISA Certified Utility & Municipal Arborist #WE-12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency (excluding emergency services).

Our line of work demands
that all work is performed
in a manner that provides
the maximum safety to the
general public as well as
our employees.
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24 Setting the Gold Standard
Employee Training Program
West Coast Arborists, Inc. provides an extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. Included in this training are the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs. We also offer training courses to our staff in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training.

Traffic Control
Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress.

Our Training and Safety team members are tasked with
completing field evaluations of crews and members are onsite to coach and train employees on safe practices.

Employees receive performance evaluations at 90 days, 6 months, then annually (or as-needed) after their first year. All employees are provided copies of WCA’s Injury & Illness Prevention Program.

WCA is dedicated to
health and safety for
trees, employees,
and the community.
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25 Setting the Gold Standard
Technology & Information Management
ArborAccess
Our tree management program sets us apart from
other companies. With nearly 2,000 active users,
ArborAccess and our mobile app will help you easily
manage your urban forest with ease and
convenience. Tree site attributes include location
(utilizing GPS coordinates), species type, and
parkway size. Features allow you to view and edit
work history records and create work orders directly
from the field, all from our secure cloud.

The information contained in ArborAccess is live
data that can also be linked directly to a GIS
program, such as ArcView, for geo-coding purposes
and can assist your Agency in meeting GASB34
requirements. ArborAccess provides an unlimited
resource of information regarding your urban forest.

Software Training
Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on-site at the customer’s discretion. On-site training is proven to be effective as it provides a guided hands-on experience.

We offer periodic tree maintenance and management workshops each year.

These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round-table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry.

Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEU’s) from the International Society of Arboriculture.

The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection.

List Tracking System
The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered.

ArborAccess Features
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
Recycling reports
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26 Setting the Gold Standard
Billing
WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job.

Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess.

Maintenance Records
Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed.

Sample Management Tools:

Detailed Tree Site Characteristics
The advanced technology provides
a valuable tool to urban forestry
professionals by displaying specific
tree site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess’
built-in quality control features assist
in data accuracy. As maintenance
is performed, the work history is
updated and accompanied with
bi-weekly invoices. This process
eliminates the need for dualinputting and helps keep the tree inventory current and accurate.
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27 Setting the Gold Standard
Sample: Species Frequency Report
The Species Frequency report can assist your Agency in
identifying the tree population within the urban forest.

This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating
future maintenance costs. In addition, an analysis can
be performed to evaluate the history of the performance of a particular species within your Agency.

Detailed Reporting Options
Inventory Work History District Frequency
View Invoices Work Type by District/Zone Species Frequency (sample above) Job Balances DBH Frequency All Trees at an Address
Recycling Height Frequency Estimated Tree Value
WCA helps agencies
understand and
manage their canopy
by sharing inventories,
insight, and data.
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28 Setting the Gold Standard
Equipment
Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date certifications, as required.

CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP
Biennial Inspection Award of Recognition. This
inspection has assisted our company in instituting
several safety programs, as well as our Preventative
Maintenance Program utilized by our in-house fleet
department. The inspection reviews our vehicle
maintenance and repair records, our procedural
methods and policies for vehicle maintenance and
operations. This certification ensures that our vehicles operate safely.

Telematics (GPS)
WCA has partnered with Geo-Tab to provide GPS
units on all vehicles and equipment. This investment
has given us and our customers the following
benefits:
• Provide faster response times and more efficient
routing allowing us to service more customers
• Lower operational costs by optimizing our fleet
size, reducing labor, overtime, and insurance, and
minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel
economy and saving on unnecessary fuel
expenditures
• Reduce emissions by helping drivers improve their
habits such as speed and idle time, and reducing
total miles driven which will significantly reduce
harmful greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units helps us to better dispatch so
that we can service more customers, faster
• Recover stolen vehicles reducing liability costs
which can be passed on to customers
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29 Setting the Gold Standard

IN-HOUSE FLEET MAINTENANCE
We currently have more than 1,700 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems. We employ over 80 full-time mechanics that perform an in-house fleet maintenance program. This allows our equipment to be in good operating condition necessary for accomplishing the City’s needs. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. Equipment is assigned to different crews and if the crew is shared with another contract the equipment will be as well.

PREVENTATIVE MAINTENANCE PROGRAM
All WCA equipment goes through our Preventative Maintenance program. From our solar powered arrow boards, to our Freightliner Roll Off trucks. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time.

SUSTAINABILITY
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand and reduce our effects on the environment. We understand with a fleet as large as ours that we are responsible for the amount of emissions our vehicles produce and actively make an effort to monitor and reduce our carbon footprint.

Through our ability to
dedicate specific
pieces of equipment for
this project, we believe
it will lead to a
successful program.
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30 Setting the Gold Standard
Equipment Listing
Type Year/Make Model
License
Plate VIN
Aerial Tower 2012 FORD F650 / TECO V6-65IP4TFE1 03802J1 3FRNF6HP8CV246852 Aerial Tower 2019 FORD F750W/TEREX XTPRO 60-70 04129P2 1FDPF7AY6KDF03758 Aerial Tower 2019 FORD F750 / TEREX XT PRO 60/70 04130P2 1FDPF7AY8KDF03759 Aerial Tower 2017 DODGE RAM 5500/HI RANGER LT40 36593J2 3C7WRMAJ5HG760773 Aerial Tower 2017 DODGE RAM 5500/HI RANGER LT40 36592J2 3C7WRMAJ7HG760774 Aerial Tower 2018 FORD F750 W / Hi-Ranger 5FB-55 87207P2 1FDNF7AY0KDF01785 Aerial Tower 2021 FORD F750 W/HI-RANGER 5FB-55 25127J3 1FDNF7AN6NDF02904 Aerial Tower 2023 FORD F750 / TEREX XT PRO 60/70 65106W3 1FDNF7AN1RDF01231 Arrowboard 2018 WANCO ARROW BOARD SE691332 5F11S1017J1006966 Arrowboard 2020 WANCO ARROW BOARD SE705868 5F11S1017L1000801 Arrowboard 2020 WANCO ARROW BOARD SE705867 5F11S1011L1000244 ATV 2018 KAWASAKI KVF300CJF QUAD AB4B24 RGSWM22AXJBB02470 Brush Chipper 2012 VERMEER BC1000-49 SE621047 1VRY11194D1018911 Brush Chipper 2013 VERMEER BC1000-49 SE618714 1VRY11191D1018946 Brush Chipper 2016 VERMEER BC1500 BRUSH CHIPPER SE649505 1VR2181V7H1008343 Brush Chipper 2021 VERMEER BC1500 BRUSH CHIPPER (GAS) SE721667 1VR2181V9M1012176 Brush Chipper 2023 VERMEER BC1500 BRUSH CHIPPER SE748408 1VRD18AE4P1051660 Brush Chipper 2020 VERMEER BC1500 BRUSH CHIPPER (GAS) SE715783 1VR2181V5L1009998 Crane 2014 FREIGHTLINER 108-SD/BT5092 CRANE 09178N1 1FVHG5CY2EHFL3738 Dump Truck 2019 FORD F750 CHIPPER TRUCK 98880P2 1FDNF7AY7KDF02724 Dump Truck 2019 FORD F750 CHIPPER TRUCK 98883P2 1FDNF7AY6KDF02732 Dump Truck 2023 FORD F650 CHIPPER TRUCK CREW CAB 83029T3 1FDNW6AN4PDF06768 Dump Truck 2024 FORD F550 STUMP TRUCK 03552Z3 1FDUF5GNXRDA03939 Dump Truck 2017 FORD F550 CHIPPER TRUCK 12727H2 1FDUF5HYXHED72043 Flatbed Truck 2015 FORD F550 SUPER DUTY 65604X1 1FDUF5GYXGEA49806 Flatbed Truck 2015 FORD F550 SUPER DUTY 45404Y1 1FDUF5GY3GEA85031 Loader 2020 CATERPILLAR 908M WHEEL LOADER SE705768 CAT0908MLH8804378 Loader 2023 CATERPILLAR 908 WHEEL LOADER SE760408 CAT00908EMZ800674 Pickup 2017 DODGE RAM 1500 75018G2 3C6JR6DT1HG738289
Pickup 2020 DODGE RAM 1500 PICKUP 15864Z2 3C6JR6DT1LG179139 Pickup 2015 DODGE RAM 1500 PICKUP 14783X1 3C6JR6DTXFG647194 Pickup 2018 DODGE RAM 1500 73518K2 3C6JR6ET8JG186049
Pickup 2012 DODGE RAM 1500 SLT 09884G1 3C6JD6EP0CG167676 Pickup 2019 DODGE RAM 1500 PICKUP 17228V2 3C6JR6ETXKG570870 Pickup 2023 FORD F250 SERVICE TRUCK 82928U3 1FTBF2AA7PED04157 Pickup 2023 FORD F150 PICKUP 73031U3 1FTMF1C53PKE28348
Pickup 2023 TOYOTA TACOMA SR5 SPORT 73326P3 3TMBZ5DN8NM037450 Roll Off 2016 FREIGHTLINER 108 SD ROLL OFF 64874X1 1FVHG5CY1GHHD7901 Roll Off 2016 FREIGHTLINER M2 112 33785B3 3ALHC5DV0FDGU4795 Stump Grinder 2017 DOSKO 691SP STUMP CUTTER N/A 0917 1110 Stump Grinder 2023 VERMEER SC802 STUMP CUTTER SE748222 1VRD15BD7P1050023 Trailer 2019 CARSON ATV9 TRAILER 4SW9521 4HXBL0810KC208006 262
31 Setting the Gold Standard
Wildlife, Green Waste & Community
Green Waste
WCA’s commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily increasing concern for the ecological health of our communities, WCA has embarked on a landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments. We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAccess for the purpose of meeting the goals of the State for reducing landfill usage.

MULCH is made from coarse ground branches and leaves. It should be spread on the ground at a rate of six to twelve inches for best effect. Fresh mulch will deplete nitrogen from the surface of the soil which will reduce unwanted weeds. Once the mulch has decayed, it returns nitrogen which helps build the quality of soil for plants. A large amount of tree debris is processed by WCA and used in large scale mulching projects for establishing native plants in open space areas.

COMPOST is made from fine ground branches, leaves or other organic material. When mixed with oxygen and water, the organic material will decay or “compost.” A finished compost is excellent for turning into the top layer of soil and will add nitrogen and increase the water holding capacity of soil. You can make compost at home in a pile in your yard or in a bin that you make or purchase. Large scale composting is done at regional recycling facilities.

FIREWOOD is traditionally the most common use of large branches and logs. Firewood is used to heat homes during winter months. WCA takes logs to our yard, and these are then chopped into usable firewood.

Wildlife Protection
We have a full-time Biologist, Lissette Rios, on
staff whose responsibilities include writing
reports, pre-work bird assessments, and training
crews on current bird nesting laws as well as
BMPs for tree maintenance. The protection of
birds, especially during nesting season, is critical
to providing responsible tree maintenance and
her experience, training and skilled eye have
proven to be a great asset to our team. Our
safety and training department has committed
to working with wildlife preservation associations
and played a key role in the establishment of
the Tree Care for Birds and Other Wildlife BMP
that is used in the tree care industry.
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32 Setting the Gold Standard
Arbor Day Advocates & Community Involvement
WCA participates in over 100 Arbor Day and other community events annually by providing educational presentations, tree plantings and sponsorships. As a community partner, we understand the importance of teaching youth about the benefits of trees not only to better our environment but to ensure our urban forests are maintained for years to come.

Community Campaigns
WCA has partnered with Invest From the Ground Up and the Western Chapter International Society of Arboriculture to plant trees across California under their newest initiative – Cool Parks.

With a generous grant from CAL FIRE, the Cool Parks team is working alongside partner cities and nonprofits to bring 2500 trees to California’s disadvantaged and low-income communities, organize a CA Tree Team workshop, and engage residents to learn and care about the trees in their city.

Prior to the “Cool Parks” campaign, WCA participated in the CIRCLE (California Initiative to Reduce Carbon and Limit Emissions) campaign since its launch in October of 2016. Each round of tree planting events has provided thousands of trees to communities across California. The trees planted have the potential to sequester millions of pounds of CO2.

These events are valuable to California communities by generating thousands of volunteers, improving air quality, and educating the local community about proper tree planting techniques.

Together, we can grow the urban forest for a more sustainable future.

Partnering with the Arizona
Sustainability Alliance to
engage K-12 educators in
urban forestry.
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33 Setting the Gold Standard

CLIENT REFERENCES/EXPERIENCE
West Coast Arborists understands the challenge that many agencies face to reduce the cost of tree maintenance services, while increasing the level of performance. Utilizing our services as a valuable, cost-effective resource, cities are able to provide better services to their community.

These contracts cover a range of services from providing emergency response to maintaining the Agency’s entire urban forest.

CITY OF SANTA CLARITA SINCE 2008
WCA provides complete urban forestry management for the City including tree pruning, removals, planting, and emergency services. The City is on a grid tree pruning schedule and additional service requests are performed as-needed.

Additional services include emergency response and plant health care.

Contact: Valerie Ferchaw, Urban Forestry Administrator
23920 Valencia Blvd., Santa Clarita, CA 91355 ~ (661) 294-2569 ~ [email protected]
ANNUAL BUDGET: $3,000,000
COUNTY OF LOS ANGELES SINCE 2014
WCA trims nearly 25,000 trees of the county's 500,000 tree population annually.

We also perform tree removals and tree planting on an as-needed basis. Part of our work requirements include palm tree inspection and bird nesting inspections as work is performed.

Contact: Juan Ambriz, District MD5 Tree Superintendent
38126 N. Sierra Highway, Palmdale, CA 93550 ~ (661) 947-7173 ~ [email protected]
ANNUAL BUDGET: $5,500,000
CITY OF SAN FERNANDO SINCE 2007
WCA provides the City with tree maintenance services as-needed at City facilities, reservoirs, parks, and right-of-way. Services include service request pruning, tree and stump removal, and special projects using crews and equipment. The City’s tree inventory is maintained in ArborAccess and is updated with each new service request.

Contact: Rodrigo Mora, Public Works Field Supervisor
117 MacNeil Street, San Fernando, CA 91340 ~ (818) 898-1293 ~ [email protected] ANNUAL BUDGET: $200,000
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34 Setting the Gold Standard
EXPERIENCE: CURRENT CALIFORNIA CITIES/COUNTIES UNDER CONTRACT WITH WCA

CITY OF AGOURA HILLS

CITY OF ALAMEDA

CITY OF ALHAMBRA

CITY OF ANAHEIM

CITY OF ARCADIA

CITY OF ARTESIA

CITY OF AZUSA

CITY OF BALDWIN PARK

CITY OF BEAUMONT

CITY OF BELL

CITY OF BELL GARDENS

CITY OF BELLFLOWER

CITY OF BERKELEY

CITY OF BEVERLY HILLS

CITY OF BRAWLEY

CITY OF BREA

CITY OF BUENA PARK

CITY OF BURLINGAME

CITY OF CAMARILLO

CITY OF CARLSBAD

CITY OF CARMEL-BY-THE-SEA

CITY OF CARPINTERIA

CITY OF CARSON

CITY OF CERES

CITY OF CHINO

CITY OF CHINO HILLS

CITY OF CHOWCHILLA

CITY OF CHULA VISTA

CITY OF CITRUS HEIGHTS

CITY OF CLAREMONT

CITY OF COACHELLA

CITY OF COLTON

CITY OF CONCORD

CITY OF CORONA

CITY OF CORONADO

CITY OF COSTA MESA

CITY OF COVINA

CITY OF CUDAHY

CITY OF CULVER CITY

CITY OF CUPERTINO

CITY OF DANA POINT

CITY OF DAVIS

CITY OF DEL MAR

CITY OF DIAMOND BAR

CITY OF DUARTE

CITY OF EL CAJON

CITY OF EL CENTRO

CITY OF EL SEGUNDO

CITY OF ENCINITAS

CITY OF ESCONDIDO

CITY OF FILLMORE

CITY OF FOLSOM

CITY OF FONTANA

CITY OF FREMONT

CITY OF FRESNO

CITY OF FULLERTON

CITY OF GARDEN GROVE

CITY OF GILROY

CITY OF GLENDALE

CITY OF GLENDORA

CITY OF GOLETA

CITY OF GRAND TERRACE

CITY OF HALF MOON BAY

CITY OF HAWAIIAN GARDENS

CITY OF HIGHLAND

CITY OF HOLLISTER

CITY OF HUNTINGTON BEACH

CITY OF IMPERIAL BEACH

CITY OF INDIO

CITY OF INDUSTRY

CITY OF INGLEWOOD

CITY OF IRWINDALE

CITY OF JURUPA VALLEY

CITY OF LA CANADA

CITY OF LA HABRA

CITY OF LA MESA

CITY OF LA MIRADA

CITY OF LA PALMA

CITY OF LA PUENTE

CITY OF LA VERNE

CITY OF LAGUNA BEACH

CITY OF LAGUNA HILLS

CITY OF LAKE ELSINORE

CITY OF LAKE FOREST

CITY OF LAKEWOOD

CITY OF LATHROP

CITY OF LEMON GROVE

CITY OF LINCOLN

CITY OF LIVERMORE

CITY OF LODI

CITY OF LOMA LINDA

CITY OF LOMPOC

CITY OF LONG BEACH

CITY OF LOS ALAMITOS

CITY OF LOS ALTOS

CITY OF LOS ANGELES

CITY OF MADERA

CITY OF MANHATTAN BEACH

CITY OF MENIFEE

CITY OF MENLO PARK

CITY OF MILPITAS

CITY OF MISSION VIEJO

CITY OF MONROVIA

CITY OF MONTCLAIR

CITY OF MONTEBELLO

CITY OF MONTEREY

CITY OF MONTEREY PARK

CITY OF MOORPARK

CITY OF MORENO VALLEY

CITY OF MORGAN HILL

CITY OF MOUNTAIN VIEW

CITY OF MURRIETA

CITY OF NATIONAL CITY

CITY OF NEWARK

CITY OF NEWPORT BEACH

CITY OF NORCO

CITY OF NORWALK

CITY OF OAKLEY

CITY OF OCEANSIDE

CITY OF ONTARIO

CITY OF ORANGE

CITY OF OXNARD

CITY OF PALM DESERT

CITY OF PALM SPRINGS

CITY OF PALO ALTO

CITY OF PARAMOUNT

CITY OF PERRIS

CITY OF PICO RIVERA

CITY OF PLACENTIA

CITY OF PLEASANTON

CITY OF POMONA

CITY OF POWAY

CITY OF RANCHO CORDOVA

CITY OF RANCHO

CUCAMONGA

CITY OF RPV

CITY OF REDLANDS

CITY OF REDONDO BEACH

CITY OF RIALTO

CITY OF RIVERSIDE

CITY OF ROSEMEAD

CITY OF ROSEVILLE

CITY OF SACRAMENTO

CITY OF SAN BERNARDINO

CITY OF SAN BRUNO

CITY OF SAN CARLOS

CITY OF SAN CLEMENTE

CITY OF SAN DIEGO

CITY OF SAN DIMAS

CITY OF SAN FERNANDO

CITY OF SAN JACINTO

CITY OF SAN JUAN CAP

CITY OF SAN LEANDRO

CITY OF SAN MARCOS

CITY OF SAN RAMON

CITY OF SANTA ANA

CITY OF SANTA BARBARA

CITY OF SANTA CLARA

CITY OF SANTA CLARITA

CITY OF SANTA FE SPRINGS

CITY OF SANTA MARIA

CITY OF SANTEE

CITY OF SIERRA MADRE

CITY OF SIGNAL HILL

CITY OF SOLANA BEACH

CITY OF SOUTH PASADENA
CITY OF SO. SAN FRANCISCO

CITY OF STOCKTON

CITY OF SUNNYVALE

CITY OF TEMPLE CITY

CITY OF THOUSAND OAKS

CITY OF TORRANCE

CITY OF TRACY

CITY OF TULARE

CITY OF TUSTIN

CITY OF UPLAND

CITY OF VENTURA

CITY OF VERNON

CITY OF VICTORVILLE

CITY OF VISALIA

CITY OF VISTA

CITY OF WALNUT

CITY OF WALNUT CREEK

CITY OF WEST COVINA

CITY OF WEST HOLLYWOOD

CITY OF WEST SACRAMENTO

CITY OF WHITTIER

CITY OF WOODLAND

CITY OF YORBA LINDA

COUNTY OF ALAMEDA

COUNTY OF COLUSA

COUNTY OF CONTRA COSTA

COUNTY OF EL DORADO

COUNTY OF LOS ANGELES

COUNTY OF MONTEREY

COUNTY OF NAPA

COUNTY OF ORANGE

COUNTY OF PLACER

COUNTY OF RIVERSIDE

COUNTY OF SAN BERNARDINO

COUNTY OF SAN JOAQUIN

COUNTY OF SAN MATEO

COUNTY OF TULARE

COUNTY OF VENTURA

COUNTY OF YOLO

MOUNTAIN HOUSE CSD

ROSSMOOR CSD

TOWN OF ATHERTON
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35 Setting the Gold Standard
Firm Experience with Large-Scale Projects
WCA is proud to serve a wide range of public agencies and to possess the resources to manage contracts exceeding $2 million. This demonstrates our ability to consistently deliver on large-scale projects. Below is a list of customers with contracts exceeding $2 million.

Customer Duration Annual Contract Amount
County of Los Angeles Since 2000 $15,000,000
City & County of San Francisco Since 2017 $6,200,000
City of Corona Since 2010 $5,000,000
City of Whittier Since 2005 $4,600,000
City of Riverside Since 2018 $4,300,000
City of Fresno Since 2001 $3,700,000
Riverside Public Utilities Since 1997 $3,700,000
City of Anaheim/Anaheim Utilities Since 2007 $3,300,000 City of Fullerton Since1998 $3,200,000
City of Long Beach Since 2016 $3,200,000
City of Industry Since 2020 $3,000,000
City of Santa Clarita Since 2017 $3,000,000
County of Orange - Parks Since 2014 $3,000,000
City of Sacramento - Parks Since 2016 $2,800,000
City of Ontario Since 1998 $2,700,000
City of San Diego Since 2015 $2,700,000
City of Glendale Since 2015 $2,500,000
City of Inglewood Since 2008 $2,500,000
City of Sacramento Since 2006 $2,500,000
Glendale Water & Power Since 2015 $2,500,000
City of Visalia Since 2008 $2,400,000
City of Modesto - Parks Since 2023 $2,200,000
City of Burlingame Since 2010 $2,000,000
City of Carson Since 2007 $2,000,000
City of Rancho Cucamonga Since 2007 $2,000,000
City of Santa Ana Since 2015 $2,000,000
267
Agenda Item: 16.M
Date of Meeting: June 23, 2025
Department: Community Services
To: City Council
From: Dan McElroy
Subject: Agreement for Pest Control Services between the City of Bishop and Dewey Pest Control
Prepared On: June 18, 2025
Attachments: Professional Services Agreement between the City of Bishop and Dewey Pest Control .pdf
Pest control RFP.pdf
Dewey Pest Proposal 2025.pdf

STAFF REPORT
Background/History:

The City of Bishop frequently uses pest control services on a bi-monthly basis at all of our facilities. The past vendor for this service will not be offering this service for the foreseeable future. The use of this service has been advantageous to the City. The City of Bishop Community Services department has advertised and offered a Request for Proposal (RFP) for pest control services.

Analysis/Discussion:

The RFP for Pest Control Services was released on May 22, 2025, with proposals due on June 16, 2025.The RFP provided for services at all City facilities and is based on square footages at each facility. The agreement allows for a term ending on June 23, 2028, with the possibility of two one-year extensions.

Only one proposal was received. The proposal from Dewey Pest Control was deemed to be acceptable, however the overall cost of this service will be more than was budgeted in the past. The past budget for this was $3300.00 annually. This service provided by Dewey Pest Control will increase $9624.00 annually and will be accounted for in the 2025-2026 budget.

Economic Impacts:

None
Budget Impacts:

The budget impacts are to increase the Professional Technical budget line from $3300.00 to $9624.00 annually.
268
Legal Review:

City Attorney Pucci has reviewed this item and find that the recommended action complies with the law.

Recommended Action:

Council to approve and execute the Professional Services Agreement for Pest Control Services between the City of Bishop and Dewey Pest Control based on the RFP proposal.

Approved By: Deston Dishion 6/18/2025
Approved By:

Approved By:

Approved By:
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CITY OF BISHOP

PROFESSIONAL SERVICE AGREEMENT
This agreement (“Agreement”) is made and effective as of June 23, 2025, between the City of Bishop ("Agency"), a municipal corporation, and Dewey Pest Control (“Consultant”), a [sole proprietorship, partnership, limited liability partnership, corporation]. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. TERM
This Agreement shall commence on June 23, 2025, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 23, 2028, unless sooner terminated pursuant to the provisions of this Agreement, with the option of two on-year extensions.

II. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. To the extent that Exhibit A is a proposal from Consultant, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing.

III. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services in the general geographic area as are required of Consultant hereunder in meeting its obligations under this Agreement.

IV. AGENCY REPRESENTATIVE
Agency’s City of Bishop Community Services Manager shall represent Agency in all matters pertaining to the administration of this Agreement, review and approve all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. Agency’s City of Bishop Community Services Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant's compensation, subject to Section V hereof. 270
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V. PAYMENT
A. The Agency agrees to pay Consultant by-monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed dollars $10,000.00 annually for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City of Bishop Community Services Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City of Bishop Community Services Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.

C. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the Agency disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefore.

VI. TERMINATION OF AGREEMENT WITHOUT CAUSE
A. Except as otherwise provided herein below, either party may terminate this Agreement, or any portion hereof, by serving written notice of termination upon the other party at least ten (10) days prior to the date of termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency terminates a portion of this Agreement, such termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, less any disputed amounts. Upon termination of the Agreement pursuant to this section, the Consultant will submit an invoice to the Agency as provided herein above.

VII. DEFAULT
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A. Either party's failure to comply with the provisions of this Agreement shall constitute a default. In the event that either party is in default for cause under the terms of this Agreement, the affected party shall promptly notify the deficient party of such default and following such notice shall have no obligation or duty to continue compensating or providing any work after the date of default and can terminate this Agreement immediately by written notice to the other party. If such failure hereunder arises out of causes beyond either party’s control, and without fault or negligence, it shall not be considered a default.

B. If the Agency City of Bishop Community Services Manager determines the Consultant is in default in the performance of any of the terms or conditions of this Agreement, Agency shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service of default notice to cure the default as directed by the Agency in the notice of default. In the event the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

VIII. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to all services provide by Consultant under this Agreement and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the Agency at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the Agency and may be used, reused, or otherwise disposed of by the Agency without the permission of the Consultant. With respect to computer files, Consultant shall make available to the Agency, at the Consultant's office and upon reasonable written request by the Agency, the necessary computer software and hardware for purposes of accessing, compiling, transferring, 272
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copying and/or printing computer files. Consultant hereby grants to Agency all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the services under this Agreement.

IX. INDEMNIFICATION AND DEFENSE
To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless Agency and any and all of its officials, employees, agents, and volunteers (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to or relate to the negligence, recklessness, or willful misconduct of the Consultant.

Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault.

Consultant’s percentage of fault, for both indemnity and defense, shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, and the parties cannot mutually agree on Consultant’s percentage of fault, the parties agree to mediation with a neutral third-party to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the Agency.

X. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit D attached herewith and incorporated herein by this reference as though set forth in full.

XI. INDEPENDENT CONSULTANT
A. Consultant is and shall at all times remain as to the Agency a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or 273
Rev. 06/22 Page 5 of 20 Professional Service Agreement
agents are in any manner officers, employees, or agents of the Agency.

Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for Agency.

Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

XII. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

XIII. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Agency in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the Agency will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work or services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the Agency to any and all remedies at law or in equity.

XIV. NO BENEFIT TO ARISE TO AGENCY EMPLOYEES
During their tenure and for one year thereafter, no member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the services provided under this Agreement shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with and under this Agreement.
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XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency City of Bishop Community Services Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena.

B. Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency, unless the Agency is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the Agency of such Discovery. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless Agency is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to Discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response. [Note: The following paragraph is only to be used when the Agency will be taking in a fee or deposit from an applicant and use that fund to retain the Consultant to prepare an EIR, specific plan, or some other specific document or where the Agency is funding a similar development-type study.] C. Consultant covenants that neither Consultant nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or 275
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partnership(s) owning property in the Agency or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the Agency or the study area prior to the completion of the work under this Agreement.

XVI. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by: (i) personal service; (ii) delivery by a reputable document delivery service (e.g., Federal Express), which provides a receipt showing date and time of delivery; or (iii) United States mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To AGENCY: Robin Picken
377 West Line Street, Bishop Ca, 93514
Attention: City Clerk
To CONSULTANT: Dewey Pest Control
45440 23rd West Lancaster Ca, 93536
Attention: Vince Munoz
XVII. ASSIGNMENT
A. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Due to the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.

B. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide Agency with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and 276
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such subconsultant which shall include an indemnity provision identical to the one provided herein and identifying Agency as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from Agency for such insurance.

C. Dewey Pest Control may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of Dewey Pest Control from Consultant's employ. Should Dewey Pest Control leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.

XVIII. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

XIX. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.

XX. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 277
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XXI. SEVERABILITY
Any part, provision, or representation of this Agreement or any of its exhibits, including, but not limited to Exhibit C, which is held to be invalid, void or unenforceable by a court of competent jurisdiction, shall be limited to that part, provision or representation and all other parts, provisions, or representations herein shall remain in full force and effect.

XXII. WORK SCHEDULED/TIME OF COMPLETION
[Note: This section is optional and should be included only when the project is particularly time-sensitive.]
Agency and Consultant agree that time is of the essence in this Agreement. Agency and Consultant further agree that Consultant's failure to perform on or at the times set forth in this Agreement will damage and injure Agency, but the extent of such damage and injury is difficult or speculative to ascertain. Consequently, Agency and Consultant agree that any failure to perform by Consultant at or within the times set forth herein shall result in liquidated damages of dollars $500.00 per day for each and every day such performance is late or delayed. Agency and Consultant agree that such sum is reasonable and fair. Furthermore, Agency and Consultant agree that this Agreement is subject to Government Code Section 53069.85 and that each party hereto is familiar with and understands the obligations of said section of the Government Code.

XXIII. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, Exhibit E, hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit F hereto. In the event of conflict, the requirements of Agency's Request for Proposal and this Agreement shall take precedence over those contained in the Consultant's proposal. The incorporation of the Consultant’s proposal shall be for the scope of services to be provided only, and any other terms and conditions included in such proposal shall have no force and effect on this Agreement or the relationship between Consultant and/or Agency, unless expressly agreed to in writing.

XXIV. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that they have the authority to execute this Agreement on behalf of 278
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

Dewey Pest Control
By:
(Signature)
Vince Munoz
(Typed Name)
(Title)
City of Bishop
A Municipal Corporation
Deston Dishion, City Administrator
ATTEST:

Robin Picken, City Clerk
APPROVED AS TO FORM:

Dean Pucci, City Attorney
By:

Attachments: Exhibit A Tasks to Be Performed
Exhibit B Payment Schedule
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Rev. 06/22 Page 11 of 20 Professional Service Agreement Exhibit D Insurance Requirements
Exhibit E Request for Proposal
Exhibit F Consultant’s Proposal
280
Rev. 06/22 Page 12 of 20 Professional Service Agreement

EXHIBIT A

TASKS TO BE PERFORMED
• Pest Control
• Spraying of interior and exterior of facilities
• Placement and monitoring of rodent and ant traps
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Rev. 06/22 Page 13 of 20 Professional Service Agreement

EXHIBIT B

PAYMENT SCHEDULE
Dewey Pest Control based on Square Footage.

Bishop Police Department 207 W. Line St Bishop,
CA
$242.00
Bishop Fire Department Sta. 1 209 W. Line St. Bishop,
CA
$177.00
Bishop Fire Department Fire Trng. Center 960 Poleta Rd. Bishop, CA $120.00 Bishop Fire Department Sta. 2 3206 W. Line St. Bishop,
CA
$135.00
Bishop Fire Department Sta. 3 2190 N. Sierra Hwy Bishop, CA
$135.00
City Hall 377 W. Line St.

Bishop, CA
$540.00
Sunrise Mobile Home Park 198 MacIver St. Bishop,
CA
$117.00
Bishop Chamber of Commerce 690 N. Main Bishop,
CA
$138.00
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Rev. 06/22 Page 14 of 20 Professional Service Agreement 283
Rev. 06/22 Page 15 of 20 Professional Service Agreement

EXHIBIT D

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency. [Note: Verify minimum limit for each coverage with Agency Risk Manager.] General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
[Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.]
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.
284
Rev. 06/22 Page 16 of 20 Professional Service Agreement [Note: If the required limits for general liability, auto, and employer’s liability are $1 million or less, the following paragraph may be omitted.] Umbrella or excess liability insurance. [If required to meet higher limits.]. Consultant shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer; • “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein.

Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the 285
Rev. 06/22 Page 17 of 20 Professional Service Agreement Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.

Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for 286
Rev. 06/22 Page 18 of 20 Professional Service Agreement each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the Subcontractor.

Consultant agrees that upon request, all agreements with subcontractors, and others engaged in the project, will be submitted to Agency for review.

Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required 287
Rev. 06/22 Page 19 of 20 Professional Service Agreement by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 288
Rev. 06/22 Page 20 of 20 Professional Service Agreement

EXHIBIT E

REQUEST FOR PROPOSAL
Please see attached PDF.
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Rev. 06/22 Page 21 of 20 Professional Service Agreement

EXHIBIT F
CONSULTANT’S PROPOSAL
Please see attached PDF.
290

CITY OF BISHOP
377 West Line Street - Bishop, California 93514
Post Office Box 1236 - Bishop, California 93515
760-873-5863 [email protected]
www.cityofbishop.ca.gov
Request For Proposals
Pest Control Services
Release: 22 May 2025
Closes: 16 June 2025
Contact: Daniel McElroy, Community Services Manager
General: The City of Bishop requests proposals for pest control services.

Background: The City periodically needs pests control services on or near City property. The City intends to contract a firm to perform this work on a bi-monthly basis for a period of three years with the possibility of up to two one-year extensions.

Scope of Work: Pest control work could consist of tasks ranging from spraying the interior and exterior of all City facilities, including placing and monitoring bait traps to mitigating ants and rodents.

1. The contract for the work would generally follow the attached professional services agreement including insurance requirements. The agreement could be edited as needed.

2. Individual work assignments for each area will be in square footage for each facility listed in Attachment A.

3. Each individual facility will need to be scheduled prior to treatment date and may need to be scheduled before or after regular business hours as determined by facility staff.

4. The basis of cost for the work would be hourly for equipment and materials with normal incidentals included.

5. The work would include the complete removal and disposal of all expired rodents and pests.

6. The firm's work must be under the direction of a Certified Pest Control Agency, including certification for Structural Pest Control with the California DPR.

7. Work will follow all standards and Laws and Regulations set forth by the California DPR. 291

Proposal: A qualifying proposal must address the entire scope of work and include:

1. Brief description of firm, contact person, address, telephone number, and e-mail address.

2. A full listing of equipment and personnel types that could be used for on-call work for the city, including hourly rates. Provide this information on the attached Equipment and Personnel Rates form. This form will be the basis of compensation under the contract.

3. Cost estimate for the pest control services at each facility as square footage are provided. Provide cost estimate on attached using information on Equipment and Personnel Rates form.

4. The proposal should include other information to demonstrate the firm's ability to provide all items of the scope of work.

5. Three references.

Proposals are due no later than 1500 (3:00 pm) on the closing date for this Request for Proposals. Send proposals to:

Daniel McElroy
Community Services
Manager
City of Bishop
377 West Line Street
Bishop, California 93514
[email protected]
Proposals shall be submitted either in a sealed envelope (3 paper copies and 1 electronic copy) or by email which is clearly marked with the title of the Request for Proposal.

1. Selection Process: Brief description of firm, contact person, address, telephone number, and e-mail address.

2. A full listing of equipment and personnel types that could be used for on-call work for

8. Work that requires Notice of Intent (NOI) and impacts any public areas and employee work environment must be noticed with the Inyo County Agriculture Department.

9. For the purposes of the California Labor Code the services under the contract are not public works.

10.In emergencies, the firm must be able to respond to needs within 24 hours.

For non-emergencies response must be within 5 days.
292

The City will attempt to negotiate a contract with the highest rated firm. The City reserves the right to reject any or all proposals, to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful firm. the city, including hourly rates. Provide this information on the attached Equipment and Personnel Rates form. This form will be the basis of compensation under the contract.

3. Description of work to be performed and materials list. 293

City of Bishop
Pest Control Services
Equipment and Personnel Rates
Type Hourly
Personnel:

Equipment:
294

Attachment A
Location Address
Square
footage Services Requested Area needed Bill to
Bishop Police Department 207 W Line St 3010 Insect control/Rodent boxes Interior/
Exterior
Bishop Police
Dept
Bishop FD Station 1 209 W Line St 9699 Insect control/Rodent boxes Exterior Only Bishop Fire
Dept
Fire Training Tower and Facility 960 Poleta Rd 2160 Insect control/Rodent boxes Exterior Only Bishop FD Station 3 2190 N Sierra Hwy 2666 Insect control/Rodent boxes Exterior Only Bishop FD Station 2 3206 W. Line St 2400 Insect control/Rodent boxes Exterior Only City Hall 377 W Line St 210,660 Insect control/Rodent boxes Interior /
Exterior City of Bishop
Clarke Wing Complex
/Basement
Interior /
Exterior
Attn: Comm
Svcs
Police Storage Basement
Interior /
Exterior
Sunrise Mobile Home Park 198 MacIver St 800 Insect control/Rodent boxes Interior/exterior City of Bishop Community Bldg/laundry area
Attn: Comm
Svcs
Bishop Chamber of Commerce 690 N Main St 1260 Insect control/Rodent boxes Interior /
exterior City of Bishop
Attn: Comm
Svcs
Bi-monthly servicing
Arrange service time for after or before business hours *** ALL BILLING CAN BE REMITTED TO THE PROPER DEPARTMENT TITLE TO : PO BOX 1236, BISHOP, CA 93515 OR VIA EMAIL TO [email protected]
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Agenda Item: 17.A
Date of Meeting: June 23, 2025
Department: Administration
To: City Council
From: Deston Dishion
Subject: Policy for Selecting Council Members to serve on Commissions and Committees.

Prepared On: June 13, 2025

STAFF REPORT
Background/History:

In February of this year Council requested Staff to update the policy on how Council Members are selected to commissions and committees. In December of each year Council goes through the process of reassigning it members to multiple commission and committees. Also from time to time during the year the need to appoint Council Members to one off Ad-hoc committees arises. The process to appoint has varied from time to time and this policy is intended to formally approve a process going forward.

Analysis/Discussion:

To keep the process of appointment fair and consistent, Staff proposes a policy where all appointments will happen through a nomination process and then voted on by the full Council.

A majority vote will be needed to confirm the appointment. This process shall be followed for appointment to Commissions, Committees and Ad-hoc committees.

If this proposed policy is approved it will be added the City Council Policies and Procedure Manual.

Economic Impacts:

None
Budget Impacts:

None
Legal Review:

City Attorney Pucci has reviewed the item and confirms that this item complies with the law.

Recommended Action:

Council to consider approving a policy to select Council Members for Commissions and Committees.
297
Approved By: Ethan Aukee 6/13/2025
Approved By: Robin Picken 6/16/2025
Approved By: Deston Dishion 6/19/2025
Approved By:
298
Agenda Item: 17.B
Date of Meeting: June 23, 2025
Department: Administration
To: City Council
From: Deston Dishion
Subject: Council to consider Reappointment of Planning Commissioner Lew or conduct Interviews.

Prepared On: June 17, 2025

STAFF REPORT
Background/History:

There is one upcoming vacancy on the Planning Commission due to the expiration of Commissioner Patricia Lew’s term on June 22, 2025. In accordance with Section 5.3 of the City of Bishop City Council Standards and Procedures Manual (“Procedure for Filling Vacancies on the Planning Commission and Parks and Recreation Commission”), the vacancy was properly advertised.

A screening committee—comprising two Councilmembers (appointed by the Mayor and approved by the City Council), two Commissioners from the Planning Commission (appointed by the Chair and approved by the Commission), and the City Administrator—may interview applicants, conduct reference checks as needed, and submit a nomination to the City Council.

The City received a total of eight applications:
· Six from residents within the City of Bishop
· Two from individuals residing outside city limits
Commissioner Patricia Lew has submitted an application for reappointment.

At the May 12, 2025 Council meeting, Councilmembers expressed a preference to forgo interviews in the event Commissioner Lew reapplied, citing confidence in her performance and experience.

Analysis/Discussion:

Conducting interviews would provide an opportunity for other community members to engage in the planning process and potentially bring new perspectives to the Commission. However, if the Council is satisfied with Commissioner Lew’s service and intends to reappoint her, the interview process may be considered unnecessary, saving time and administrative resources. 299
Economic Impacts:

None
Budget Impacts:

None
Legal Review:

City Attorney Pucci has reviewed this item and has determined it applies within the law.

Recommended Action:

Option 1: Council consider reappointment of Commissioner Lew for a 4 year term ending on June 22, 2029
Option 2: Conduct interviews to consider other applicants.

Approved By: Ethan Aukee 6/17/2025
Approved By: Robin Picken 6/17/2025
Approved By: Deston Dishion 6/18/2025
Approved By:
300