Brentwood City Council
September 12, 2023

Community Development
Building Fees
Calculation Schedule D
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Paying by Credit Card
Mechanical Permit Fees
Fee Description
Community Development
Building Fees
Calculation Schedule D
UNIT FEE SCHEDULE (continued):

For the installation or relocation of each boiler or refrigeration compressor over 50 horsepower, or each absorption system over 1,750,000 Btu/h $110.76 For each air‐handling unit to and including 10,000 cubic feet per minute, including ducts attached thereto1
$13.03
For each air‐handling unit over 10,000 cubic feet per minute ("CFM") $21.75 For each evaporative cooler other than portable type $12.88 For each ventilation fan connected to a single duct $8.90 For each ventilation system which is not a portion of any heating or air‐conditioning system authorized by a permit $12.88
For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood $12.88
For each appliance or piece of equipment regulated by this code but not classed in other appliance categories, or for which no other fee is listed in this code $12.88 Permit fees for fuel gas piping shall be:

For each fuel gas piping system of one to four outlets $9.90 For each fuel gas piping system of five or more outlets, per outlet $1.98 Permit fees for process piping shall be:

For each process piping system of one to four outlets $9.90 For each process piping system of five or more outlets, per outlet $1.98 The following fees will be charged in addition to the permit issuance fee:
1 This fee shall not apply to an air‐handling unit which is a portion of a factory‐assembled appliance, boiling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in this code
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Paying by Credit Card
Mechanical Permit Fees
Fee Description
Community Development
Building Fees
Calculation Schedule D
OTHER INSPECTIONS AND FEES:1
Inspections outside of normal business hours ‐ Minimum charge ‐ 2 hours Hourly Rate2 Above rate to be charged at 1 1/2 times for after hours, overtime and weekends, and 2 times for Holidays Re‐inspection Hourly Rate2
Inspections for which no fee is specifically indicated ‐ Minimum charge ‐ 1/2 hour Hourly Rate2 Additional plan review required by changes, additions or revisions to approved plans Minimum charge ‐ 1/2 hour Hourly Rate2

COMBINATION ELECTRICAL, PLUMBING AND MECHANICAL
Single Issuance Fee
is Charged
1 Total hourly cost to the City of Brentwood.  The cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees 2 To be charged at the Building Inspector II total hourly rate, Step E, per the Cost Allocation Plan The following fees will be charged in addition to the permit issuance fee:
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2023/24 Cost Allocation Plan and Schedule of City Fees Page 408 of 574 Low High Base Fee
$0.00 $500.00 $104.66 N/A
Low High Base Fee per $100
$500.00 $2,000.00 $104.66 $5.71
Low High Base Fee per $1,000
$2,000.00 $25,000.00 $190.43 $25.77
$25,000.00 $50,000.00 $783.29 $18.63
$50,000.00 $100,000.00 $1,249.06 $12.92
$100,000.00 $500,000.00 $1,895.40 $10.05
$500,000.00 $1,000,000.00 $5,914.67 $8.41
$1,000,000.00 $99,999,999.00 $10,117.32 $5.62
Community Development
Building Fees
Range
Building Permit Fee
Rate Schedule
Valuation Fee +3% Surcharge Added if Paying by Credit Card Increment
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Paying by Credit Card
Residential and Non‐Residential Permits $1.00 per $25,000 valuation Administrative Cost for Code Enforcement Education 10% of fee 1 Fees are established by SB1473
Fee Description Fee2 +3% Surcharge Added if
Paying by Credit Card
SMI for Residential Permits $0.00013 x permit valuation SMI for Non‐Residential Permits $0.00028 x permit valuation Building Permit $0.50 minimum charge
Administrative Cost for Seismic Education 5% of fee
2 Fees are established by SB593
California Strong Motion Instrumentation (SMI) Program
Building Permit Surcharge Fees
Building Standards Commission Revolving Fund
Community Development
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RGMP Allocation Fee, Per Application2 $4,027.00
Note: The RGMP applies to all residential development in the City's Planning Area, including subdivision maps 1 RGMP is intended to moderate the effect of growth and synchronize residential growth with infrastructure, municipal and public safety services, and total population available under the City's General Plan
2 This Program was suspended on May 10, 2011 by City Council Resolution No. 2011‐56 Community Development
Residential Growth Management Program (RGMP)1 Fee
Fee Description
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by Credit Card
First Violation1 $100.00
Second Violation1 $200.00
Third Violation1 $500.00
Further Violation1 $500.00
1 Each day a violation continues is deemed a separate offense Fee +3% Surcharge Added if Paying
by Credit Card
Abandoned Vehicles2 Actual Cost + $50.00 City Admin
Weed/Nuisance Abatement3 Actual Cost
2 Municipal Code 10.20
3 Municipal Code 8.00.100
Fee +3% Surcharge Added if Paying
by Credit Card
Investigations Fee with Report Hourly Rate4
4 To be charged at the Code Enforcement Officer II total hourly rate, Step E, per the Cost Allocation Plan, in hourly increments with a minimum of one hour.

Investigations
Fee Description
Abatement
Fee Description
Community Development
Code Enforcement Fees
Administrative Citations
Fee Description
243
2023/24 Cost Allocation Plan and Schedule of City Fees Page 412 of 574 Land Cover Type Fee per unit of Impact2
Required
Compensation
Ratio for
Restoration /
Creation1
Riparian woodland/scrub $110,667.08/acre 1:1
Perennial wetlands $167,718.29/acre 1:1
Seasonal wetlands $392,489.03/acre 2:1
Alkali wetland $396,778.59/acre 2:1
Ponds $215,976.51/acre 1:1
Aquatic (open water) $107,988.87/acre 1:1
Slough/channel $154,206.78/acre 1:1
Streams 25 feet wide or less    $569.07/linear ft 1:1
Streams greater than 25 feet
wide4 $854.23/linear ft 1:1
Limit of tree or shrub canopy (drip line)
Method for Determining Fee Boundary
Wetland Mitigation Fee1
‐ The Fee is based upon land cover type, unit of impact, compensation ratio and fee boundary method (see below).
$39,223.04/acre
Zone I
Zone II
Location of Affected Development Project
$19,611.52/acre
Development Fee
Jurisdictional wetland boundary of state
or federal government3
, whichever is
greater
Fee +3% Surcharge Added if
Paying by Credit Card
2 See Appendix G of the Final East Contra Costa County Habitat Conservation Plan (HCP) & Natural Community Conservation Plan (NCCP) for calculation of fee by wetland type
1 Fee to be adjusted annually on March 15 based upon Home Price Index (HPI) and Consumer Price Index (CPI). Fees are set by East Contra Costa Habitat Conservancy
Fee Description
Community Development
Habitat Conservation Plan (HCP) Fees
4 Impact fee for wider streams is 1.5 times the base stream fee to account for higher construction costs on wider streams $9,805.76/acre
Development Fee1
‐ The fee is based on each acre of land permanently disturbed and is set as follows:

Zone III
Same as above
Same as above
Jurisdictional waters boundary of state or
federal government3
, whichever is greater
Wetted area during normal rainfall year or
jurisdictional waters boundary, whichever
is greater
Area of impact within banks
Stream length measured along stream
centerline.  Stream width measured
between top of bank
Stream length measured along stream
centerline.  Stream width measured
between top of bank
3 Using methods for determining state and federal jurisdictional wetlands and waters at the time of HCP/NCCP approval 244
2023/24 Cost Allocation Plan and Schedule of City Fees Page 413 of 574 Community Development
Habitat Conservation Plan (HCP) Fees
Fee +3% Surcharge
Added if Paying by Credit
Card
$1,844.67
$3,000.00
1 Fees may be adjusted annually on July 1 by CPI
Note:   For detailed information and breakdown of fees, see Ordinance 850 and City Council Resolution 2007‐234 Complex HCP/NCCP incidental take authorization applications ‐ Deposit involving one or more of the following: wetland land cover types, dedication of land, or project sites of 10 acres or more in size.

HCP/NCCP incidental take authorization applications1
Fee Description
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1.  Annexations Actual Cost
Deposit $5,800.00

2.  General/Specific Plan Amendment Actual Cost
Deposit $5,800.00

3.  Rezoning/Zoning Ordinance Amendment Actual Cost
Deposit $4,900.00

4.  Design Review
Residential ‐ Less than 5 Units Actual Cost
Deposit $500.00/per unit up to $2,000.00
Residential and Non‐Residential ‐ 5 or More Units Actual Cost Deposit $6,600.00

5.  Conditional Use Permit
Residential Actual Cost
Deposit $500.00/per unit up to $2,000.00
Non‐Residential Actual Cost
Deposit $2,200.00
Daycare ‐ Single‐Family Residence $281.00

6.  Tentative Maps Actual Cost
Deposit $6,000.00
Tentative Parcel Map Waiver $3,411.00

7.  Variance Actual Cost
Deposit $1,700.00
Admin Variance $1,100.00

8.  Sign Permit/Review
Administrative $353.00
Master Sign Program Actual Cost
Master Sign Program ‐ Deposit $2,600.00
Planning Commission Approval Permit Actual Cost
Planning Commission Approval Permit ‐ Deposit $900.00
Temporary Permit for Signs and Banners No Charge
Fee Description
Community Development
Planning Fees
Actual Cost:    Contractor costs and/or labor cost for City Staff total hourly rate at Step E per the Cost Allocation Plan time provided for a service

Note:   The timing of the payment of fees is determined by the City Manager in consultation with the Director of Finance and Information Systems and the Director of Community Development
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Planning Fees
Fee +3% Surcharge Added if
Paying by Credit Card

9.  Environmental Review
Environmental Impact Report ‐ Prepared by Consultant Consultant Cost + 25% for City Admin Negative Declaration ‐ Prepared by Staff Actual Cost
Deposit $3,500.00
Mitigated Negative Declaration ‐ Prepared by Staff Actual Cost Deposit $4,900.00
Mitigated Negative Declaration ‐ Prepared by Consultant Actual Cost + 25%  for City Admin Deposit Actual Cost + 25% for City Admin

10.  Administrative Oil Permit Actual Cost
Deposit $2,500.00

11.  Development Agreement Actual Cost
Deposit $4,200.00

12.  Affordable Housing ‐ Legal review or consulting Actual Cost + 25%  for City Admin Deposit Actual Cost + 25%  for City Admin

13.  Appeals $425.00

14.  Categorical Exemption $233.00

15.  Temporary Use Permit ("TUP")
Universal TUP $981.00
Minor TUP $74.00

16.  Amendments Actual Cost
Deposit $2,200.00

17.  Time Extensions $1,605.00

18.  General Plan Maintenance Fee
Per dwelling unit or non‐residential per 2,500 sq. ft. $394.00 Fee Description
Actual Cost:   Contractor costs and/or labor cost for City Staff (total hourly rate at Step E per the Cost Allocation Plan) time provided for a service Note:   The timing of the payment of fees is determined by the City Manager in consultation with the Director of Finance and Information Systems and the Director of Community Development.
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Planning Fees
Fee +3% Surcharge Added if
Paying by Credit Card

19.  Agricultural Mitigation Fee ‐ per acre1 $8,834.00

20.  County Environmental Filing Fees2 Actual Cost

21.  Residential Street Addressing
Subdivisions $233.00
Secondary Units $60.48

22.  Peer Review ‐ Legal, Consultant Actual Cost + 25%  for City Admin

23.  Special Studies ‐ Traffic, Environmental, etc. Actual Cost + 25%  for City Admin

24.  Adult Oriented Zoning Review $5,609.00

25.  Residential Condominium Conversion Actual Cost
Deposit $2,200.00

26.  Preliminary Application Review No Charge

27.  Outdoor Dining/Merchandise Display Review No Charge

28.  Home Occupation Zoning Review $50.00

29.  Archival Fee $212.00
(No charge if provided in acceptable electronic format)

30.  Landscape Review ‐ Private Landscaping
Plan Check and Inspection Fee ‐ by Staff Actual Cost
Plan Check ‐ by Consultant Actual Cost + 25%  for City Admin Deposit $3,000.00

31. Consultant Planning Services Actual Cost + 25%  for City Admin 1 Fee Set by BMC 17.730/Ord. 877 and Reso. 2354 adopted August 28, 2001 2 Contra Costa County Clerk Filing Fees
Actual Cost:   Contractor costs and/or labor cost for City Staff (total hourly rate at Step E per the Cost Allocation Plan) time provided for a service Fee Description
Note:   The timing of the payment of fees is determined by the City Manager in consultation with the Director of Finance and Information Systems and the Director of Community Development
248
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Paying by Credit Card
Residential
One space shall be located on site and any additional space off site shall be $4,986.00 per required parking space
Retail/Commercial/Office ‐ per space $4,986.00
Downtown Parking In‐Lieu Fees1,2
Community Development
1 When parking cannot be provided per Brentwood Municipal Code Chapter 17.620, these fees will apply in Downtown Brentwood 2 Per City Council Resolution 2017‐72, on May 23, 2017, the in‐lieu parking fee is currently suspended within the downtown area 249
2023/24 Cost Allocation Plan and Schedule of City Fees Page 418 of 574 6% Moderate
4% Low Income
3% Very Low Income
6% Moderate
4% Low Income
3% Very Low Income
Note: The Developer is directed to Section 17.725 of the Municipal Code for details of the Ordinance and is encouraged to negotiate the specifics of how the particular development will comply with the Ordinance.
1 The In‐Lieu Fee paid by the developer shall be calculated based on the median sales price for comparable market rate homes in the prior year. The in‐lieu fee is calculated based on the weighted average of the monthly median sales price for a three bedroom home in Brentwood, sized between 1,500 – 1,700 square feet, that was sold between May to April in the prior fiscal year minus the current Affordable Housing Cost as defined in the California Health and Safety Code for owner‐occupied units for the applicable household income level. The In‐Lieu Fee for each Affordable Unit shall be the difference between the Market Rate median sales price, calculated as above, and the Affordable Housing Cost for a for‐sale three bedroom unit for a household of 4.  Median sales price from May 2022 through April 2023 was $621,000.

In‐Lieu Fee Three Bedroom1
$482,000 per very low income unit not built
$369,000 per low income unit not built
Affordable Housing Program and In‐Lieu Fee
Community Development
Breakdown of Affordable Levels as of July 1, 2023 through June 30, 2024 Rental
Ownership
$42,000 per moderate income unit not built
The Affordable Housing requirement consists of building 13% of new residential developments as affordable 250
2023/24 Cost Allocation Plan and Schedule of City Fees Page 419 of 574 Number Of Bedrooms 0 1 2 3 4 5
Family Size1 1 2 3 4 5 6
Area Median Income (AMI)2 $103,550 $118,300 $133,100 $147,100 $159,750 $171,550 Very Low Income Households:  Maximum Affordable Cost = 30% of 50% of AMI Annual Income @ 50% of AMI $51,750 $59,150 $66,550 $73,950 $79,850 $85,800 Affordable Monthly Housing Cost $1,294 $1,479 $1,664 $1,849 $1,996 $2,145 Less: Utility Allowance3 $158 $171 $209 $251 $294 $334
Maximum Affordable Monthly Rent $1,136 $1,308 $1,455 $1,598 $1,702 $1,811 Low Income Households:  Maximum Affordable Cost = 30% of 60% of AMI Annual Income @ 60% of AMI $62,100 $71,000 $79,900 $88,750 $95,850 $102,950 Affordable Monthly Housing Cost $1,553 $1,775 $1,998 $2,219 $2,396 $2,574 Less: Utility Allowance3 $158 $171 $209 $251 $294 $334
Maximum Affordable Monthly Rent $1,395 $1,604 $1,789 $1,968 $2,102 $2,240 Moderate Income Households:  Maximum Affordable Cost = 30% of 110% of AMI Annual Income @ 110% of AMI $113,900 $130,150 $146,450 $162,700 $175,700 $188,750 Affordable Monthly Housing Cost $2,848 $3,254 $3,661 $4,068 $4,393 $4,719 Less: Utility Allowance3 $158 $171 $209 $251 $294 $334
Maximum Affordable Monthly Rent $2,690 $3,083 $3,452 $3,817 $4,099 $4,385 at Very Low, Low and Moderate Income Levels
1 Correlation of household size to bedroom size is based on Health and Safety Code Section 50053 for renter‐occupied and Section 50052.5 for owner‐occupied households.

Calculation of Affordable Monthly Rent
3 Based on Contra Costa County Housing Authority Utility Allowance, which includes gas heating, gas cooking, other electric, and microwave allowances for townhome and semi‐ detached dwelling units.
2 Based on annual income limits for County published by HCD and HUD, adjusted to CRL affordable housing cost income levels using HCD rounding methodology.

NOTE: Source: California Department of Housing and Community Development, Contra Costa County Housing Authority, City of Brentwood.

Community Development
Affordable Housing Monthly Rent
July 1, 2023 ‐ June 30, 2024 Affordable Monthly Rent for Households in Single‐Family / Duet / Quad Units 251
2023/24 Cost Allocation Plan and Schedule of City Fees Page 420 of 574 I. ENGINEERING/INFRASTRUCTURE REVIEW FEE
A. Tentative Subdivision Map Review ‐ Fee plus $10.00 per lot $3,945.00 B. Tentative Parcel Map Review ‐ Fee plus $10.00 per lot $2,288.00 C. Tentative Parcel Map Waiver $1,006.00
D. Industrial/Commercial Plan Review (1 acre and above) ‐ Fee plus $1,000 per acre $2,894.00 Conditional Use Permit and Design Review
E. Industrial/Commercial Plan Review (under 1 acre) $1,373.00 Conditional Use Permit and Design Review
II. PROJECT PROCESSING AND REVIEW ‐ Deposit for actual cost, including but not limited to project coordination, plan check agreements, contractual services and legal review1 as necessary or required for project processing, approvals and acceptance A. Final Map Checking ‐ Deposit for Actual Cost

1. Deposit at the time of first submittal for actual cost of labor and materials $3,945.00 Fee plus $30.00 per lot

2. Parcel Map Waiver Review $1,991.00
B. Plan Checking ‐ Deposit for Actual Cost

1. Grading Plans
a. 3% of the estimated cost of the grading and associated improvements b. Plan revisions after approval ‐ per sheet $183.00

2. Public Improvements and Private Streets ‐ Deposit for Actual Cost a. 2.5% of construction cost for first $250,000, plus
b. 2.25% of construction cost from $250,000 ‐ $1,000,000, plus c. 2% of construction cost over $1,000,000, plus
d. Additional deposit of 0.5% of construction cost if costs exceed fees collected e. Plan revisions after approval ‐ per sheet $183.00

3. Other On‐Site Private Improvements ‐ Deposit for Actual Cost a. 1% of construction cost at the time of first submittal b. 0.25% of construction cost additional deposit if costs exceed fees collected c. Plan revisions after approval ‐ per sheet $183.00
C. Document Review

1. Legal description and plat for abandonment $183.00

2. Certificate of Correction $183.00

3. Dedication documents $183.00

4. Legal description $183.00

5. Miscellaneous document review $183.00
D. Overhead Multiplier
As shown in Cost Allocation Plan per Department and Position performing work (Step E including overhead)

1 Legal Review ‐ Actual Cost: Consultant cost + 20% City Administration City Staff ‐ Total Hourly Rate, Step E Engineering
Fee Description Fee +3% Surcharge Added if Paying
by Credit Card
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Fee Description Fee +3% Surcharge Added if Paying
by Credit Card
III. PERMIT FEES
A. Encroachment Permit (EP) Processing Fee

1. Subdivision/Development $184.00

2. General (All Other) $89.00

3. EP – Utilities Cost of Work > $10,000 $498.00

4. EP – Utilities Cost of Work < $10,000 $182.00
B. Grading Permit Processing Fees

1. 10,000 cubic yards or less $184.00

2. Over 10,000 cubic yards $974.00
C. Transportation Permit Processing Fee1 $16.00
IV. INSPECTION FEES
A. Publicly Maintained Improvements (Streets, Water, Sewer, Storm Drains)

1. 5% first $100,000, plus

2. 4.5% second $100,000, plus

3. 4% next $300,000, plus

4. 3.5% over $500,000
B. Privately Maintained Improvements

1. 2% first $100,000, plus

2. 1.5% second $100,000, plus

3. 1% next $300,000, plus

4. 0.5% over $500,000
C. Grading Inspection Fees

3.5% of estimated cost of grading and associated improvements D. Miscellaneous Inspections (Per Hour) Hourly Rate2
E. Inspection Fees ‐ Miscellaneous3

1. Trenching for Utilities Hourly Rate2

2. Curb Cut/Driveway and Curb/Gutter Installation ‐ hours/linear foot 0.0155

3. Curb Drain ‐ hours/each 0.0800

4. Excavation ‐ hours/linear ft 0.0079

5. Paving
a. Conform Paving ‐ hours/square ft 0.0089
b. Minor Pavement Repair hourly ‐ hours/square ft x 3% cost 0.5000 c. Street Lane ‐ hours/sq ft x 3% cost 0.0105

6. Install Sidewalk ‐ hours/linear ft 0.0017

7. Install Access Ramp ‐ hours/each 0.2800

8. Sewer Tap or Cap at Main ‐ hours/each 0.6700

9. Sewer Cap at Property Line ‐ hours/each 0.2100

10. Sewer Line Repair Hourly Rate2

11. Water Service Repair or Abandonment Hourly Rate2
2 All Engineering Inspections are charged Minimum 1/2 hour at the Public Works Construction Inspector II Step E total hourly rate 3 Prorated percent of time to perform service based on hourly inspection fee to be charged at the  Public Works Construction Inspector II Step E total hourly rate To be charged at the Public Works Construction Inspector II step E total hourly rate per current Cost Allocation Plan
% of Value for Improvement
% of Value for Improvement
1 Section 35795 of the State Vehicle Code limits local agency Transportation Permit fees to the fee amounts set by the State of California for their permit program 253
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Fee Description Fee +3% Surcharge Added if Paying
by Credit Card
IV. INSPECTION FEES ‐ Miscellaneous (continued)1

12. Street Light ‐ hours/each 0.2800

13. Wells
a. Drilling Permit ‐ hours/each 0.4100
b. Abandonment Inspections ‐ hours/each 0.2100
F. Overtime Inspection ‐ 1.5 Times Construction Inspector Total Hourly Rate Step E, including overhead, per current Cost Allocation Plan.

V. MISCELLANEOUS FEES
A. Apportionment Processing Fee

1. Processing/Review, plus $374.00

2. Consultant Fee Per Contract ‐ Deposit Actual Cost
B. Contra Costa County Flood Control Area Drainage Fees C. Development Program Fees As Calculated by City Engineer D. Lot Line Adjustment (Per Parcel) $950.00
E. Traffic Signal Maintenance ‐ Deposit for actual cost $7,561.00 Traffic signal maintenance once energized by PG&E until project acceptance F. Community Facilities District Formation/Annexation

1. Processing/Review, plus $271.00

2. Consultant Fee Per Contract ‐ Deposit Actual Cost
G. Assessment District Formation
Initial Deposit for Actual Cost Actual Cost
H. Base Map Revision Fee Actual Cost + 2% City Administration Prior to Final Map or Lot Line Adjustment Recordation
I. Drains to Creek Marker2 $7.25
J. Aerial Photo on CD only

1. Geo Photo $75.00

2. Ortho Photo $154.00
K. Public Outreach/Educational Items No Charge
2 Markers are a flat fee based on current inventory price. When new inventory is purchased prices will adjust. 1 Prorated percent of time to perform service based on hourly inspection fee to be charged at the  Public Works Construction Inspector II Step E total hourly rate As set forth in Contra Costa County
Ordinance at the time of Final Map
Approval
254
2023/24 Cost Allocation Plan and Schedule of City Fees Page 423 of 574 Type of Use Fee Units
New Fee
Effective
Jan. 1, 2023
ECCRFFA Fee
Rebate1
New Fee
Less Rebate Admin Fee Total Fee3
Single family residential  Per dwelling unit $27,706.00 15% $23,550.00 $235.50 $23,785.50 Multiple family residential Per dwelling unit $17,008.00 15% $14,457.00 $144.57 $14,601.57 Active senior residential2 Per dwelling unit $12,068.73 15% $10,258.38 $102.58 $10,360.96 Commercial Per square foot of gross floor area $2.300 $2.300 $0.023 $2.323 Office Per square foot of gross floor area $2.000 $2.000 $0.020 $2.020 Industrial Per square foot of gross floor area $2.000 $2.000 $0.020 $2.020 Other Per peak hour trips as determined $27,706.00 $23,550.00 $235.50 $23,785.50 1 Actual Fees for residential use only have been reduced by 15% through December 31, 2023 per the ECCRFFA Temporary Fee Incentive Program Reso. 2021/03 2 Per ECCRFFA Dec 15, 2005 approved a policy for Age Restricted Senior Housing to reduced the min fee to 43.56% of the Single Family Residential Fee Note: Fees change per the October Engineering News Record (ENR) and become effective January 1 ‐ Annually

EAST CONTRA COSTA REGIONAL FEE AND FINANCING AUTHORITY (ECCRFFA) Regional Traffic Mitigation
Engineering
3 Additional 3% Credit Card Surcharge Fee if paying by credit card 255
2023/24 Cost Allocation Plan and Schedule of City Fees Page 424 of 574 Fee Category Single‐Family Multi‐Family Commercial Office Industrial/
Institutional
Administration $871.39 $511.42 $0.4703 $0.6175 $0.3689
Community Facilities $858.88 $504.07 $0.0122 $0.0160 $0.0096 Parks and Trails $13,076.44 $9,664.80 $0.0000 $0.0000 $0.0000 Roadways $14,566.61 $9,031.30 $5.4279 $6.5113 $4.0204
Wastewater $7,890.25 $5,831.68 $1.7936 $2.1198 $1.4721
Water $16,290.34 $6,682.22 $1.6777 $2.0648 $1.4339
Water CCWD LV 2 $15,707.23 $6,443.03 $1.6176 $1.9909 $1.3826 Solid Waste3 $365.38 $148.34 $0.6200 $0.6200 $0.6200
Total Fees4 $53,919.30 $32,373.83 $10.00 $11.95 $7.92
RESIDENTIAL per Unit NON‐RESIDENTIAL per Building S.F.

Note: Reference the City of Brentwood Development Fee Program 2023 Update for land use and fee category descriptions per City Council Resolution 2021‐

20. Additional utility/infrastructure fees may apply dependent upon development location, see Development Fee Program for full details 4 Additional 3% Credit Card Surcharge Fee if paying by credit card 1 City Council Resolution 2021‐20
3 Effective July 1, 2023 Solid Waste Cost of Service Study, City Council Resolution No. 2023‐77 2 See "Area of Additional fees Area 3" on page 33 of the Development Fee Program 2023 update, for outside agency fees to be collected in addition to City of Brentwood Development Fee
Engineering
DEVELOPMENT FEE PROGRAM1
General Plan Build Out
256
2023/24 Cost Allocation Plan and Schedule of City Fees Page 425 of 574 Fee Description Fee
Conceptual Park Plan Review Actual Cost
Deposit $3,000.00
Landscape and Lighting District Formation/Annexation
Processing/Review, plus $269.00
Consultant Fee Per Contract ‐ Deposit Actual Cost
Landscape Review (Public Landscaping)
Plan Check and Inspection Fee ‐ by Staff Actual Cost
Plan Check ‐ by Consultant Actual Cost
Deposit $3,000.00
Park Planning Fees
Parks and Recreation
Actual Cost:   Contractor costs and/or labor cost for City Staff (total hourly rate at Step E per the Cost Allocation Plan) time provided for a service 257
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Public Developments 1% of Construction Costs
Residential Developments
4/10ths of 1% of Project Valuation as set
forth in the City's Building Permit
Public/Residential Developments
Remodeling, repair or reconstruction with a
project valuation over $250,000.  4/10ths of
1% of Project Valuation
In‐Lieu Contribution 125% of Approved Fee
Public Arts Fees
Parks and Recreation
Note:   As adopted by Ordinance 760 and amended by Ordinances 847 and 870 258
2023/24 Cost Allocation Plan and Schedule of City Fees Page 427 of 574 Fee Description Fee
Bingo Permit (annual) $50.00
City Run Youth Sports Non‐Resident Fee
10% of Registration fee, minimum $5
Non‐Resident Fee for Adult Sport Leagues (per person) $13.00 Non‐Resident 50% cost recovery (excluding aquatic and youth sports) Late Fee for Youth Sport Leagues (per person) $26.25
Adult Sports
Team Name Change USSSA Fee Actual Cost
Adult Softball Leagues (Team Fee)1 $760.00
Adult Bocce Leagues (Team Fee)1 $140.00
50 & Better Bocce Leagues1 $110.00
Youth Sports
Tiny Tot Sports 6 Week Program at BUSD Facility $133.00 Tiny Tot Sports 6 Week Program at BUSD Facility (Non‐Resident) $146.00 Tiny Tot Sports 6 Week Program at City Facility $133.00 Tiny Tot Sports 6 Week Program at City Facility (Non‐Resident) $146.00 Tiny Tot Sport League $69.00
Tiny Tot Sport League (Non‐Resident) $75.00
Youth Basketball $158.00
Youth Basketball  (Non‐Resident) $173.00
Kidz Love Soccer 5 Week Program $107.00
Kidz Love Soccer 5 Week Program (Non‐Resident) $112.00
Kidz Love Soccer 6 Week  Program $125.00
Kidz Love Soccer 6 Week  Program (Non‐Resident) $131.00 Kidz Love Soccer 7 Week Program $143.00
Kidz Love Soccer 7 Week Program (Non‐Resident) $150.00
Kidz Love Soccer 8 Week Program $160.00
Kidz Love Soccer 8 Week Program (Non‐Resident) $168.00
Skyhawks
Skyhawks ‐ Half Day Camps $220.00
Skyhawks ‐ Half Day Camps (Non‐Resident) $247.00
Skyhawks Sport Classes ‐ 3 Weeks $76.00
Skyhawks Sport Classes ‐ 3 Weeks (Non‐Resident) $86.00
Skyhawks Sport Classes ‐ 5 Weeks $127.00
Skyhawks Sport Classes ‐ 5 Weeks (Non‐Resident) $143.00 Skyhawks Sport Classes ‐ 6 Weeks $152.00
Skyhawks Sport Classes ‐ 6 Weeks (Non‐Resident) $171.00 Skyhawks Sport Classes ‐ 7 Weeks $178.00
Skyhawks Sport Classes ‐ 7 Weeks (Non‐Resident) $200.00 Skyhawks Sport Classes ‐ 8 Weeks $203.00
Skyhawks Sport Classes ‐ 8 Weeks (Non‐Resident) $228.00 Skyhawks Sport Classes ‐ 10 Weeks $254.00
Skyhawks Sport Classes ‐ 10 Weeks (Non‐Resident) $285.00 Skyhawks Sport Classes ‐ 10 Weeks Saturday $267.00
1 Non‐Resident Fee does not apply to these programs
Parks and Recreation Fees
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Parks and Recreation Fees
SkyHawks (Continued)
Skyhawks Sport Classes ‐ 10 Weeks Saturday (Non‐Resident) $300.00 Creative Activities Play Classes
Jump Bunch Sport Classes ‐ 4 Weeks $80.00
Jump Bunch Sport Classes ‐ 4 Weeks (Non‐Resident) $84.00 Jump Bunch Sport Classes ‐ 6 Weeks $120.00
Jump Bunch Sport Classes ‐ 6 Weeks (Non‐Resident) $126.00 Jump Bunch Sport Classes ‐ 8 Weeks $160.00
Jump Bunch Sport Classes ‐ 8 Weeks (Non‐Resident) $168.00 Jump Bunch Volleyball Classes ‐ 4 Weeks $100.00
Jump Bunch Volleyball Classes ‐ 4 Weeks (Non‐Resident) $105.00 Jump Bunch Volleyball Classes ‐ 6 Weeks $150.00
Jump Bunch Volleyball Classes ‐ 6 Weeks (Non‐Resident) $157.00 Jump Bunch Volleyball Classes ‐ 8 Weeks $200.00
Jump Bunch Volleyball Classes ‐ 8 Weeks (Non‐Resident) $210.00 Preschool Classes
Preschool Camp ‐ Daily $39.00
Preschool Camp ‐ Daily (Non‐Resident) $40.00
Adventure Class ‐ per day $15.00
Adventure Class ‐ per day (Non‐Resident) $20.00
Creative Activities Arts and Crafts Classes
Created By You Art 1 session Art Class/Camp $45.00
Created By You Art 1 session Art Class/Camp (Non‐Resident) $48.00 Created By You Art 2 session Art Class/Camp $65.00
Created By You Art 2 session Art Class/Camp (Non‐Resident) $68.00 Created By You Art 4 session Art Class/Camp $100.00
Created By You Art 4 session Art Class/Camp (Non‐Resident) $105.00 Created By You Woodshop 1 session $55.00
Created By You Woodshop 1 session (Non‐Resident) $58.00 Created By You Woodshop 2 session $75.00
Created By You Woodshop 2 session (Non‐Resident) $79.00 Created By You Holiday Themed Art Camp 1 session $40.00 Created By You Holiday Themed Art Camp 1 session (Non‐Resident) $42.00 Created By You Holiday Themed Art Camp 2 session $70.00 Created By You Holiday Themed Art Camp 2 session (Non‐Resident) $74.00 Created By You Holiday Themed Art Camp 4 session $100.00 Created By You Holiday Themed Art Camp 4 session (Non‐Resident) $105.00 260
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Parks and Recreation Fees
Creative Activities Arts and Crafts Classes (Continued) Created By You Resin Workshop 1 session $85.00
Created By You Resin Workshop 1 session (Non‐Resident) $89.00 Created By You Resin Workshop 2 session $150.00
Created By You Resin Workshop 2 session (Non‐Resident) $157.00 Teen & Adult Fitness Classes
Tai Chi ‐ per class $11.00
Tai Chi (Non‐Resident) ‐ per class $12.00
Zumba Gold (Ages 55+)¹ ‐ per class $48.00
Youth Dance Classes
Youth Dance ‐ per class $10.00
Youth Dance ‐ per class (Non‐Resident) $11.00
Tennis
Tennis Classes and Camps (Ages 3‐4) $60.00
Tennis Classes and Camps (Ages 3‐4)  (Non‐Resident) $63.00 Tennis Classes and Camps (Ages 5‐6) $72.00
Tennis Classes and Camps (Ages 5‐6)  (Non‐Resident) $76.00 Miss Hits Tennis Class (Ages 5‐8) $104.00
Miss Hits Tennis Class (Ages 5‐8) (Non‐Resident) $109.00 Tennis Classes and Camps (Ages 7+) $110.00
Tennis Classes and Camps (Ages 7+)  (Non‐Resident) $116.00 Gymnastics
Gymnastics class per class $10.00
Gymnastics class per class (Non‐Resident) $11.00
Health and Safety Classes
CPR/AED + First Aid Class (Ages 15+) $110.00
CPR/AED + First Aid Class (Ages 15+) (Non‐Resident) $112.00 Babysitters Training $51.00
Babysitters Training (Non‐Resident) $53.00
Technology Classes and Camps
IncrediFlix ‐ Full Day Camp (4 Days) $500.00
IncrediFlix ‐ Full Day Camp (4 Days) (Non‐Resident) $524.00 IncrediFlix ‐ Full Day Camp (5 Days) $600.00
IncrediFlix ‐ Full Day Camp (5 Days) (Non‐Resident) $608.00 IncrediFlix ‐ Half Day Camp (4 Days) $276.00
IncrediFlix ‐ Half Day Camp (4 Days) (Non‐Resident) $278.00 IncrediFlix ‐ Half Day Camp (5 Days) $315.00
IncrediFlix ‐ Half Day Camp (5 Days) (Non‐Resident) $329.00 1 Non‐Resident Fee does not apply to these programs
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Parks and Recreation Fees
Youth Camps
Recreation Leader in Training Daily1 $25.00
Camp Brentwood Daily $55.00
Camp Brentwood Daily (Non‐Resident) $60.00
Special Events
A Letter from Santa1 $6.00
Military/Veteran Banner Program1 $75.00
Aquatics
Parent/Child Lessons per class $6.00
Parent/Child Lessons per class (Non‐Resident) $7.00
Swim Lessons per class $10.00
Swim Lessons per class (Non‐Resident) $11.00
Private Swim Lessons per class $21.00
Private Swim Lessons per class (Non‐Resident) $23.00
Recreational Swim Single Entry (Saturday and Sunday)1 $9.00 Recreational Swim Single Entry (Monday ‐ Friday)1 $6.00 Lap Swim Single Entry1 $5.00
Tot Splash1 $6.00
BFAC Swim Practice Lane Fee1 $9.00
Lifeguard Certification1 $89.00
Jr. Lifeguard Camp per class $31.00
Jr. Lifeguard Camp (Non‐Resident) per class $34.00
Water Aerobics (18+) per class $10.00
Water Aerobics (18+) per class (Non‐Resident) $11.00
Diving per class $11.00
Diving per class (Non‐Resident) $12.00
Splashball (Ages 5‐9) (8‐weeks) $152.00
Splashball (Ages 5‐9) (8‐weeks) (Non‐Resident) $168.00
Part‐Time Staff (per hour) Hourly Rate + Benefits
Facility Rentals2
Special Event Permit Application Fee $54.00
Facility Rental Application Fee $54.00
Billing Processing Fee $54.00
Application Rush Fee (less than 30 days) $34.50
Refundable Damage Deposit for Non‐Alcohol Event $250.00 Refundable Kitchen Cleaning/Damage Deposit ‐ Senior Center $300.00 Refundable Kitchen Cleaning/Damage Deposit ‐ Community Center $200.00 Refundable Damage Deposit for Alcohol Event $500.00
Refundable Field Deposit (50+ Bookings, Tournaments, Camps and Clinics) $500.00 1 Non‐Resident Fee does not apply to these programs
2 See Facility Rentals/Tournament Cancellation Policy
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Parks and Recreation Fees
$250.00
$34.50
$95.00
$68.00
$137.00
$98.00‐$700.00
Hourly Rate + Benefits
$34.75
$20.25
Actual Cost
Hourly Rate + Benefits
$20.25
$104.00
$34.75
Facility Rentals2(Continued)
Refundable Field Deposit (49 Bookings or Less)
Cancellation Fee
Unpaid Balance Late Fee less than 30 days prior to event Contract Modification Fee (5 days after receipt of contract) (5 business day grace period for changes without charges once application has been submitted) Contract Modification Fee (less than 14 days prior to event) Rental Liability Insurance
Part‐Time Staff (per hour)
Ball Field Prep Services (per field)
Ball Field Prep without lining (per field)
Extra Mow (per field)
Scorekeeper Fee (per hour)
Soccer Field Prep Service (per field)
Soccer Field Lining Services (per field)
Soccer Field Lining Repaint (per field)
Solid Waste Garbage Service Actual Cost
Brentwood Family Aquatic Complex2
Competitive Pool (per hour) (3 hours minimum) $413.00
Recreation/Slide Pools (per hour) (3 hours minimum) $317.00 Aquatic Park (per hour) (3 hours minimum) $733.00
Refundable Deposit $750.00
Picnic Tables 2 hours:

Resident $34.25
Non‐Resident $44.75
Brentwood Community Center2
Rental ‐ Daily Rate (10 hours Maximum for 2 or more consecutive days) Entire First Floor (Including Kitchen)
Resident $1,866.00
Non‐Resident $2,052.00
Commercial $2,426.00
Non‐Profit $1,306.00
Commercial Kitchen (Only) (2 hours Minimum Required)
Rate (per hour) $35.25
Community Room Full ‐ Up to 5 Hours (Friday‐Saturday)
Resident (per hour) $278.00
Non‐Resident (per hour) $306.00
Commercial (per hour) $362.00
Non‐Profit (per hour) $195.00
Community Room Full ‐ More than 5 Hours (Friday‐Saturday) Resident (per hour) $231.00
Non‐Resident (per hour) $255.00
2 See Facility Rentals/Tournament Cancellation Policy
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Parks and Recreation Fees
Brentwood Community Center2(Continued)
Commercial (per hour) $301.00
Non‐Profit (per hour) $162.00
Community Room Full (Sunday‐Thursday)
Resident (per hour) $208.00
Non‐Resident (per hour) $228.00
Commercial (per hour) $270.00
Non‐Profit (per hour) $145.00
Community Room Hall A and/or B ‐ Up to 5 Hours (Friday‐Saturday) Resident (per hour) $138.00
Non‐Resident (per hour) $152.00
Commercial (per hour) $180.00
Non‐Profit (per hour) $97.00
Community Room Hall A and/or B ‐ More than 5 Hours (Friday‐Saturday) Resident (per hour) $113.00
Non‐Resident (per hour) $125.00
Commercial (per hour) $148.00
Non‐Profit (per hour) $79.00
Community Room Hall A and/or B (Sunday‐Thursday)
Resident (per hour) $103.00
Non‐Resident (per hour) $113.00
Commercial (per hour) $136.00
Non‐Profit (per hour) $72.00
Multi Purpose Room Full
Resident (per hour) $80.00
Non‐Resident (per hour) $88.00
Commercial (per hour) $105.00
Non‐Profit (per hour) $56.00
Multi Purpose Room A and/or B
Resident (per hour) $41.25
Non‐Resident (per hour) $45.50
Commercial (per hour) $53.00
Non‐Profit (per hour) $29.00
Art Room
Resident (per hour) $41.25
Non‐Resident (per hour) $45.50
Commercial (per hour) $53.00
Non‐Profit (per hour) $29.00
Conference Room Full
Resident (per hour) $49.75
Non‐Resident (per hour) $54.00
Commercial (per hour) $64.00
Non‐Profit (per hour) $34.75
2 See Facility Rentals/Tournament Cancellation Policy
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Parks and Recreation Fees
Brentwood Community Center (Continued)2
Conference Room A and/or B
Resident (per hour) $24.75
Non‐Resident (per hour) $27.25
Commercial (per hour) $32.25
Non‐Profit (per hour) $17.25
Office  Space 1
Resident (per hour) $41.25
Non‐Resident (per hour) $45.50
Commercial (per hour) $53.00
Non‐Profit (per hour) $29.00
Office Space 2
Resident (per hour) $80.00
Non‐Resident (per hour) $88.00
Commercial (per hour) $105.00
Non‐Profit (per hour) $56.00
Equipment Rental (Flat Rates)
Stage $171.00
Brentwood Senior Activity Center2 (2 hours Minimum Required) $124.00
$136.00
$161.00
$86.00
$111.00
$123.00
$145.00
$78.00
$89.00
$98.00
$115.00
$62.00
$55.00
$61.00
$72.00
$39.00
$45.00
$49.50
$58.00
$31.50
$70.00
$77.00
$91.00
Main Hall ‐ Up to 5 Hours (Friday‐Saturday)
Resident (per hour)
Non‐Resident (per hour)
Commercial (per hour)
Non‐Profit (per hour)
Main Hall ‐ More than 5 Hours (Friday‐Saturday)
Resident (per hour)
Non‐Resident (per hour)
Commercial (per hour)
Non‐Profit (per hour)
Main Hall (Sunday‐Thursday)
Resident (per hour)
Non‐Resident (per hour)
Commercial (per hour)
Non‐Profit (per hour)
Meeting Room
Resident (per hour)
Non‐Resident (per hour)
Commercial (per hour)
Non‐Profit (per hour)
Classroom
Resident (per hour)
Non‐Resident (per hour)
Commercial (per hour)
Non‐Profit (per hour)
Meeting Room/Classroom Combination
Resident (per hour)
Non‐Resident (per hour)
Commercial (per hour)
2 See Facility Rentals/Tournament Cancellation Policy
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Parks and Recreation Fees
Brentwood Senior Activity Center2(Continued)
Non‐Profit (per hour) $49.25
Kitchen
Rate (per hour) $24.00
Senior Center Equipment Rental with Rental of Senior Center (Flat Rate) Portable Stage 16 ft x 8 ft Removal $71.25
Portable Stage Rental Resizing $121.00
Portable Bar (each) $50.00
Entire Facility Daily Rate (10 hours maximum for 2 or more consecutive days) Resident $1,178.00
Non‐Resident $1,296.00
Commercial $1,532.00
Non‐Profit $824.00
Commercial Kitchen Daily Rate (10 hours maximum for 2 or more consecutive days) Resident $395.00
Non‐Resident $435.00
Commercial $514.00
Non‐Profit $276.00
Apple Hill, Balfour Guthrie and Veterans Parks2
Group Picnic Shelter Rentals (26‐50 Capacity)
Resident (per hour) $21.00
Non‐Resident (per hour) $27.50
Commercial (per hour) $27.50
Non‐Profit (per hour) $14.75
Resident (per day) $128.00
Non‐Resident (per day) $166.00
Commercial (per day) $166.00
Non‐Profit (per day) $89.00
Apple Hill, Balfour Guthrie and Creekside Park2
Basketball/Pickleball Court Rental
Resident (per hour) $7.25
Non‐Resident (per hour) $7.75
Commercial (per hour) $9.25
Non‐Profit (per hour) $5.00
Resident (per day) $72.00
Non‐Resident (per day) $79.00
Commercial (per day) $94.00
Non‐Profit (per day) $50.50
Apple Hill and Veterans Parks2
Bocce Courts
Resident (per hour) $13.50
2 See Facility Rentals/Tournament Cancellation Policy
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Parks and Recreation Fees
Apple Hill and Veterans Parks2 (Continued)
Non‐Resident (per day) $15.00
Commercial (per day) $17.75
Non‐Profit (per day) $9.50
Two Hour Minimum Equipment Deposit $103.00
Apple Hill, Garin and Summerwood Parks2
Ball Field Rental
Resident (per day) $13.50
Non‐Resident (per day) $15.00
Commercial (per day) $17.75
Non‐Profit (per day) $9.50
Arbor View Park, Balfour Guthrie Park, and Veterans Park2 Volleyball Court Rental
Resident (per hour) $8.25
Non‐Resident (per hour) $9.00
Commercial (per hour) $10.75
Non‐Profit (per hour) $5.75
Resident (per day) $82.00
Non‐Resident (per day) $91.00
Commercial (per day) $107.00
Non‐Profit (per day) $57.00
Balfour Guthrie Park and Sunset Park Athletic Complex2
Group Picnic Shelter Rentals (51‐100 Capacity)
Resident (per hour) $43.00
Non‐Resident (per hour) $56.00
Commercial (per hour) $56.00
Non‐Profit (per hour) $30.25
Resident (per day) $260.00
Non‐Resident (per day) $339.00
Commercial (per day) $339.00
Non‐Profit (per day) $182.00
Balfour Guthrie Park2
Ball Field/Soccer Field Rental
Resident (per day) $13.50
Non‐Resident (per day) $15.00
Commercial (per day) $17.75
Non‐Profit (per day) $9.50
Field/Soccer Overlay Lights (per hour) $11.25
Balfour Guthrie and Creekside Park2
Tennis Court Rental
Resident (per hour) $8.25
Non‐Resident (per hour) $9.00
Commercial (per hour) $10.75
Non‐Profit (per hour) $5.75
Resident (per day) $99.00
Non‐Resident (per day) $109.00
2 See Facility Rentals/Tournament Cancellation Policy
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Parks and Recreation Fees
Balfour Guthrie and Creekside Park2 (Continued)
Commercial (per day) $129.00
Non‐Profit (per day) $69.00
Blue Goose, City and Oak Meadow Parks2
Group Picnic Shelter Rentals (1‐25 Capacity)
Resident (per hour) $10.25
Non‐Resident (per hour) $13.25
Commercial (per hour) $13.25
Non‐Profit (per hour) $7.25
Resident (per day) $63.00
Non‐Resident (per day) $82.00
Commercial (per day) $82.00
Non‐Profit (per day) $44.00
City Park2
City Park (grass and staging area)
Resident (per hour) $92.00
Non‐Resident (per hour) $101.00
Commercial (per hour) $119.00
Non‐Profit (per hour) $64.00
Resident (per day) $470.00
Non‐Resident (per day) $517.00
Commercial (per day) $611.00
Non‐Profit (per day) $329.00
Part‐Time Staff Fee (per hour) Hourly Rates + Benefits
Group Picnic Area w/BBQ Island (1‐25 Capacity)
Resident (per hour) $15.25
Non‐Resident (per hour) $19.75
Commercial (per hour) $19.75
Non‐Profit (per hour) $10.50
Resident (per day) $93.00
Non‐Resident (per day) $121.00
Commercial (per day) $121.00
Non‐Profit (per day) $65.00
Gazebo
Resident (per hour) $42.25
Non‐Resident (per hour) $46.50
Commercial (per hour) $55.00
Non‐Profit (per hour) $29.50
Resident (per day) $283.00
Non‐Resident (per day) $312.00
Commercial (per day) $368.00
Non‐Profit (per day) $198.00
2 See Facility Rentals/Tournament Cancellation Policy
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Parks and Recreation Fees
Oak Meadow Park2
Ball Field/Soccer Field Rental (For the First Field)
Resident (per field, per day) $13.50
Non‐Resident (per field, per day) $15.00
Commercial (per field, per day) $17.75
Non‐Profit (per field, per day) $9.50
Ball Field Lights (per hour) $11.25
Soccer Overlay Lights (per hour) $31.25
Skate Park2
Skate Park Rental
Resident (4 hour minimum) $352.00
Non‐Resident (4 hour minimum) $387.00
Commercial (4 hour minimum) $457.00
Non‐Profit (4 hour minimum) $246.00
Each Additional Hour $84.75
Sunset Park Athletic Complex2
Ball Field Rental (for the First Field) Rates
Resident (per hour) $27.50
Non‐Resident (per hour) $30.25
Commercial (per hour) $36.00
Non‐Profit (per hour) $19.25
Additional Field Rental (per field, per hour) $8.75
Ball Field Lights (per hour) $33.25
Overlay of Fields 5 and 6 (per hour) $28.50
Soccer Field Rental (for the First Field)
Resident (per hour) $27.50
Non‐Resident (per hour) $30.25
Commercial (per hour) $36.00
Non‐Profit (per hour) $19.25
Additional Field Rental (per field, per hour) $8.75
Soccer Field Lights (per hour) $41.75
Entire Facility Rental
Resident (per hour) (4 hour minimum) $349.00
Non‐Resident (per hour) (4 hour minimum) $383.00
Commercial (per hour) (4 hour minimum) $453.00
Non‐Profit (per hour) (4 hour minimum) $244.00
Includes staff fee but does not include lights, equipment, or preparation fees.

Veterans Park2
Horseshoes Court
Resident (per hour) $13.50
Non‐Resident (per hour) $15.00
Commercial (per hour) $17.75
Non‐Profit (per hour) $9.50
Equipment Deposit (2 hour minimum) $100.00
Mobile Stage or Portable Bleachers Rental(available within Brentwood City Limits)2 Weekend and Holidays Delivery/Set‐up/Take Down/Retrieval Stage or Bleacher Weekend Set‐up/Take Down (Resident) $539.00 2 See Facility Rentals/Tournament Cancellation Policy
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Veterans Park2(Continued)
Stage or Bleacher Weekend Set‐up/Take Down (Non‐Resident) $592.00 Stage or Bleacher Weekend Set‐up/Take Down (Commercial) $700.00 Stage or Bleacher Weekend Set‐up/Take Down (Non‐Profit) $377.00 Stage Rental ‐ Resident (per day) $132.00
Stage Rental ‐ Non‐Resident (per day) $145.00
Stage Rental ‐ Commercial (per day) $171.00
Stage Rental ‐ Non‐Profit (per day) $92.00
Portable Bleacher ‐ Resident (per unit, per day) $159.00 Portable Bleacher ‐ Non‐Resident (per unit, per day) $174.00 Portable Bleacher ‐ Commercial (per unit, per day) $206.00 Portable Bleacher ‐ Non‐Profit (per unit, per day) $111.00 Equipment Rentals
Generator Rental per day (Flat Rate) $265.00
Overtime beyond the 2 hours (per 30 minute increment) $269.00 Generator Gas Fee (per gallon) Actual Cost
Refundable Deposit $500.00
Dedication Trees and Amenities
Tree and Donor Recognition Leaf $288.00
Recognition Memorial Bricks (Only available to honor Veterans) per line $113.00 Bench w/ plaque $2,021.00
Drinking Fountain w/ plaque $3,370.00
Picnic Table $4,045.00
2 See Facility Rentals/Tournament Cancellation Policy
Note: Any fees not shown above can be approved by the Director of Parks and Recreation per Budget and Fiscal Policy 10‐5, Section 5.8. Facility deposits for non‐profits may be waived at the discretion of the Director of Parks and Recreation per Council/Administrative Policy No. 10‐12, Requests for Use of City Funds Note: Facilities booked in hourly increments only
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Photocopies:

Pages 1‐20 (per page) $0.35
Pages 21 and above (per page) $0.12
ABC Permit $74.25
Record Review $50.50
Visa Clearance $42.75
Loss Verification Letter $34.25
Restitution ‐ Determined by Court Actual Cost
Police and Accident Reports (Victim) No Charge
Police and Accident Reports (Non‐Victim) $12.50
VIN Verification $116.00
Citation Sign off ‐ Residents No Charge
Citation Sign off ‐ Non‐Residents $48.75
Repossession Filing Fee1 $15.00
Stored Vehicle ‐ Vehicle Code Sections 22651 and 14602.6 $199.25 (Excluding Vehicle Code Sections 22651 (c) and (g))
Inoperative Vehicle (22669d VC) $199.25
Block Party Permit $107.50
Background Investigation2 $820.50
Photos/Printed $70.25
Audio/Video/Photo CD or DVD $27.00
Video and Audio Redaction Fee3 No Charge
2nd and Subsequent Response ‐ Disturbance4 Actual Cost
False Alarm Response ‐ per response $93.00
Civil Subpoena5 ($275.00 Deposit per day) Actual Cost
Civil Subpoena Clerical Costs6 $6 per quarter Hour
DUI Emergency Cost Recover Actual Cost
Bicycle Registration No Charge
Finger Prints ‐ Local Rolling Fee (Livescan or Ink Card) $56.00 State and Federal (DOJ/FBI) Criminal History Record Check Fees Actual Cost Booking Fee7 Actual Cost
1 Repossession fee  ‐ Government Code Sec. 41612
2 Includes the cost of finger printing
3 May 28, 2020 California Supreme Court ruling determined there can be no charge for redaction of public records 4 Actual Cost includes staff time at Step E per the Cost Allocation Plan, for the staff member that responds to the call 5 Per Government Code 68097.2
6 Evidence Code Section 1563(a)(1) 7 Amount calculated based on the 3‐year average of Contra Costa County's booking fee charged to the City of Brentwood.  Authorized pursuant to Government Code Section 29551 Police
271
2023/24 Cost Allocation Plan and Schedule of City Fees Page 440 of 574 Fee/Fine Description Fee/Fine
Police
Massage Establishment Permit ‐ Initial Application $292.25 Massage Establishment Permit ‐ Renewal $144.50
Background Check1 $67.00
Peddler Permit Initial Application2 $246.50
Peddler Permit Renewal2 $246.50
Appeal Process $428.75
Range Qualification $378.50
Secondhand Dealer Permit3 Actual Cost
Taxi Permits4
Owner Original Application Including Inspection of 1 Taxi $366.50 Owner Taxi Vehicle Inspection ‐ Per Vehicle $120.75
Driver Only Taxi Permit ‐ Submitted After Initial Application $120.75 Owner Renewal of Taxi Permit Including Inspection of 1 Taxi   $243.50 Owner Renewal Taxi Vehicle Inspection ‐ Per Vehicle $120.75 Driver Only Taxi Permit Renewal ‐ Submitted After Renewal Application $59.50 Re‐issuance of a Suspended or Revoked Taxi Permit (within same permit year) $120.75 Appeal Process $428.75
Computer Aided Dispatch Reports $0.10 per page
Computer Gaming and Internet Access Establishments:

Initial Application $485.75
Renewal $485.75
Appeal $428.75
Parking Fines Vehicle Code5
Vehicle on Public Grounds $38.00
Parking Levees, etc. $38.00
Parked in Bike Lane $38.00
Parked in Red Zone $38.00
Parked in Posted Fire Lane $38.00
Blocking Intersection $38.00
Blocking Crosswalk $38.00
Parking Adjacent to Safety Zone $38.00
Park within 15 ft. of Fire Department Driveway $38.00
Blocking Driveway $38.00
Blocking Sidewalk $38.00
Blocking Excavation $38.00
Double Parked $38.00
Bus Loading Zone (red) $253.00
Stopping in Tube or Tunnel $38.00
1 Established by BMC 5.60, BMC 5.48 and 5.70
2 Established by BMC 5.48
3 To be charged at the Police Lieutenant, Step E,  total hourly rate, for 30 minutes 4 Established by BMC 5.60
5 City Of Brentwood Resolution 2011‐29 authorized by Cal. Veh. Code §40203.5 272
2023/24 Cost Allocation Plan and Schedule of City Fees Page 441 of 574 Fee/Fine Description Fee/Fine
Police
Parking Fines Vehicle Code (continued)1
Stopping on Bridge $38.00
Blocking Wheelchair Access $253.00
Curb Parking $38.00
Curb Parking One Way Road $38.00
Parked in Posted No Parking Area $38.00
Blocking Handicap Parking $278.00
Handicap Parking $278.00
Parking on Lines ‐ Handicap Stall $278.00
Fire Hydrants $38.00
Unattended Vehicle $38.00
Locked Vehicle with Person Inside $38.00
Vehicle Door Open to Traffic Lane $38.00
Stopping of Freeway $38.00
Illegal to Park on Railroad Track $38.00
Park Near Sidewalk Ramps $278.00
Abandon Vehicle on Highway $103.00
Gridlock Intersection $53.00
Street/Alley Parking $38.00
Parking Fines Municipal Code 1
Stop/Park on Vehicle Crossing $38.00
Parking on Private Property without Owner's Consent $38.00 Parking on Public Property Where Prohibited $38.00
Parking or Stopping on Parkways $38.00
Parking on any Street or Alley for Longer than 72 Hours $49.00 Parking Between 2:00 a.m. and 4:00 a.m. Where Prohibited $38.00 Parking Vehicles for Sale on Public Roadway $38.00
Parking Vehicles Under Repair on Public Roadway $38.00
Parking of Disabled Vehicles $38.00
Parking Within Stall Lines or Crossbars on Paved Streets $38.00 Parking Adjacent to Median Island $38.00
Parking or Stopping in Angled Parking Stalls $38.00
Parking Within Five Feet of the Centerline of Paved Street $38.00 Parking on Grades ‐ Blocking Wheels $38.00
Parking for Handicapped $278.00
Parking Within or Adjacent to a Divisional Island $38.00 Parking In front of a Public Walk, Steps or Extension of a Thoroughfare Where Signed or Marked $38.00
Parking Where Hazardous Signed or Marked $38.00
Parking Where Prohibited by Council Action Where Signed or Marked $38.00 Parking Upon, Along, or Across Railway Tracks $38.00
1 City Of Brentwood Resolution 2011‐29 authorized by Cal. Veh. Code §40203.5 273
2023/24 Cost Allocation Plan and Schedule of City Fees Page 442 of 574 Fee/Fine Description Fee/Fine
Police
Parking Fines Municipal Code (continued)1
Parking or Stopping Where It Would Constitute a Hazard $38.00 Temporary No Parking for Construction, Movement of  Equipment, etc. $38.00 Parking Blocking Utility Access Where Signed or Marked $38.00 Parking of Commercial, Industrial, or Agricultural Vehicles $38.00 Emergency No Parking $38.00
Parking Where Curb is Green or Posted for 20 Minute Parking $38.00 One‐Hour Parking $38.00
Two‐Hour Parking $38.00
Nighttime Parking Where Signed or Marked $38.00
Municipal Lots ‐ Parking in Stalls, Front First, Completely Within $38.00 Municipal Lots ‐ Longer than 72 Hours $38.00
Parking Commercial Vehicles in Residential Districts $38.00 Parking Where Posted for Permit Parking $38.00
Parking, Stopping or Standing in a Yellow Loading Zone $38.00 Parking, Stopping or Standing in a Passenger Loading Zone $38.00 Parking, Stopping or Standing in Alleys $38.00
Parking, Stopping or Standing in Bus Zones $253.00
Parking a Vehicle with Hazardous Materials Off of the Truck Route $278.00 Parking a Vehicle with Hazardous Materials Longer Than 90 Minutes $278.00 Parking an Unconnected Trailer with Hazardous Materials $278.00 1 City Of Brentwood Resolution 2011‐29 authorized by Cal. Veh. Code §40203.5 Note: For Planned Event/Response/Clean‐up Fees/services refer to Citywide Fees page 274
2023/24 Cost Allocation Plan and Schedule of City Fees Page 443 of 574 32 Gal. 64 Gal. 96 Gal.
1 $32.50 $44.76 $58.99
2 $61.26 $85.79 $114.25
3 $90.00 $126.78 $169.49
Non‐compacted Rates Container Size
1 Yard 2 Yard 3 Yard 4 Yard 5 Yard 6 Yard 8 Yard
1 $154.43 $268.11 $407.12 $522.29 $637.47 $824.15 $1,078.32 2 $322.93 $550.30 $828.31 $1,058.66 $1,289.02 $1,662.37 $2,170.74 3 $491.42 $832.49 $1,249.50 $1,595.04 $1,940.58 $2,500.58 $3,263.16 4 $659.92 $1,114.67 $1,670.70 $2,131.41 $2,592.12 $3,338.84 $4,355.57 5 $828.42 $1,396.86 $2,091.90 $2,667.79 $3,243.67 $4,177.05 $5,447.97 Compacted Rates Container Size
1 Yard 2 Yard 3 Yard 4 Yard 5 Yard 6 Yard 8 Yard
1 $287.95 $561.98 $883.68 $1,157.71 N/A $1,991.76 N/A
2 $589.98 $1,138.04 $1,781.45 $2,329.50 N/A $3,997.91 N/A 3 $892.02 $1,714.12 $2,679.21 $3,501.31 N/A $6,003.47 N/A 4 $1,194.06 $2,290.18 $3,576.96 $4,673.11 N/A $8,009.33 N/A 5 $1,496.10 $2,866.25 $4,474.73 $5,844.89 N/A $10,015.17 N/A Non‐compacted Rates Container Size
1 Yard 2 Yard 3 Yard 4 Yard 5 Yard 6 Yard 8 Yard
1 $76.47 $171.20 $256.81 $384.12 $480.15 $576.17 $851.68 2 $233.16 $422.61 $593.81 $848.46 $1,040.51 $1,232.57 $1,783.56 3 $389.84 $674.02 $930.83 $1,312.78 $1,600.88 $1,888.95 $2,715.44 4 $546.51 $925.43 $1,267.83 $1,777.11 $2,161.24 $2,545.36 $3,647.34 5 $703.20 $1,176.83 $1,604.85 $2,241.43 $2,721.58 $3,201.75 $4,579.22 Compacted Rates   Container Size
1 Yard 2 Yard 3 Yard 4 Yard 5 Yard 6 Yard 8 Yard
1 $161.51 $362.38 $543.56 $803.47 N/A $1,323.27 N/A
2 $398.69 $800.43 $1,162.80 $1,682.60 N/A $2,722.22 N/A 3 $635.87 $1,238.47 $1,782.03 $2,561.74 N/A $4,121.15 N/A 4 $873.05 $1,676.52 $2,401.28 $3,440.89 N/A $5,520.10 N/A 5 $1,110.22 $2,114.56 $3,020.52 $4,320.02 N/A $6,919.05 N/A Garbage, Organics Service Per Week
2 City staff will determine the charges for non‐mandated services as requested by customer not listed above based on labor, vehicle and processing costs Garbage, Organics
Public Works
Solid Waste Fees1,2

SCHEDULED SERVICES
Cart Service
Commercial Front‐Load Bin Service                                          1 Yard = 2/96 Gallon Carts The rate is based on the garbage cart size and may include up to two each of the recycling/yard waste carts serviced every other week at no additional charge.  Rate for the 3rd Recycle Cart up to $7.71/month per cart and the rate for the 3rd Yardwaste Cart  up to $8.47/month Service
per cart.

Per
Week
1 Rates may be further adjusted in the event that costs that are not within the City's control, such as hauling and disposal costs, electrical costs, chemical costs etc., exceed the amount projected.  The additional costs may be recovered through the rates at the actual costs incurred by the City Service Per Week Mixed Recyclables Service Per Week
Mixed Recyclables Service Per Week
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2023/24 Cost Allocation Plan and Schedule of City Fees Page 444 of 574 DEPOSIT (Required on all bin rentals)2 $742.00 per bin

BIN SERVICE CHARGE
1 to 8 Cubic Yards (frontload) $138.00 per haul
10 to 40 Cubic Yards (roll‐off) $356.00 per haul
DISPOSAL CHARGE (applicable to 10‐40 cubic yard bins)
Garbage or Construction/Demolition $118.00 per ton
Clean Wood, Yard Waste, Metals Only $93.00 per ton
Mixed Recyclables Only $82.00 per ton
Clean Cardboard Only (Non‐Compacted) $62.00 per ton

OTHER CHARGES
40 Yard Compactor Rental $82.00 per month
$594.00 per haul
Compactor Special Handling Charge $41.00 per haul
32 Gal. 64 Gal. 96 Gal.
$      7.40 $      9.50 $    12.70 $7.40
1 yd. 2 yd. 3 yd. 4 yd. 5 yd. 6 yd. 8 yd.

Garbage, Organics $30.00 $64.00 $92.00 $121.00 $144.00 $173.00 $230.00 Mixed Recycling $24.00 $52.00 $75.00 $95.00 $116.00 $136.00 $184.00 $46.00 $82.00
‐ Greater than 4 feet in length, height or width
‐ Loose bagged trash/recyclables (up to 6 bags) ‐ Items with special handling required (e.g. Refrigerator w/CFCs) $21.00
Time Carts Time FL Bins Time Roll‐off Bins
Container Removal/Wash/Exchange/Disconnect 46.00 $
Cost/Varies
by Size
Cost/Varies
by Size
Container Replacement/with Delivery $       93.00
Cost/Varies
by Size
Cost/Varies
by Size
Call Back Fee $       23.00 $         63.00 $         155.00 Stand‐by Time Per Hour $     235.80 Per Hour 235.80 $        Per Hour 235.80 $ Stand‐by Over Time ‐ 1.5 x Hourly Rate Per Hour $     264.35 Per Hour 264.35 $        Per Hour 264.35 $ Vacation Hold $       26.00 N/A N/A
Lock (replacement) N/A Actual Cost Actual Cost
Public Outreach/Education Items (No Charge) N/A N/A N/A Special Charges1
3 Compacted rates charged at two (2) times the non‐compacted rates in the above table Christmas Tree Pick‐Up
Level 1 Bulky Materials (per item) Level 2 Bulky Materials (per item) ‐ Less than 4 feet in length, height, or width
‐ Less than 75 lbs. ‐ Between 75 lbs. and 200 lbs.
‐ Tires (up to 4 tires, 16" or less, no rims) ‐ Tires (up to 4 tires, 20" or less, with our without rims) 2 City staff may adjust for long term rentals
1 City staff will determine the charges for non‐mandated services as requested by customer not listed above based on labor, vehicle and processing costs Bulky Item Charges1
Public Works
Solid Waste Fees
NON‐SCHEDULED SERVICES
Bin Service1
Haul Materials Outside City Limits
Extra Cart Service Charges1
Each additional bag or 32‐gallon equivalent of material collected Extra Bin Service Charges 1,3
Front‐load Bin
NOTE: Extra/Cart/Bin service charge applies only to extra material collected during regular service.  Call back fee shall be added to this amount if extra service requires a driver to make an unscheduled trip to service location. 276
2023/24 Cost Allocation Plan and Schedule of City Fees Page 445 of 574 Effective Date July 1, 2023 July 1, 2024 July 1, 2025 July 1, 2026 July 1, 2027 Customer Category
Residential
Monthly Fixed Base Charge $19.51 $19.91 $20.31 $20.72 $21.14 Variable Rate per 1,000 gallons water use/month $6.70 $6.84 $6.98 $7.12 $7.27 Residential Maximum per month (base plus usage) $70.48 $71.95 $73.42 $74.90 $76.46 Lateral Maintenance Fee (Monthly) $4.07 $4.16 $4.25 $4.34 $4.43 Non‐Residential
Monthly Fixed Base Charge $19.51 $19.91 $20.31 $20.72 $21.14 Variable Rate per 1,000 gallons water use/month
Low Strength  (0‐250 mg/l) $4.53 $4.63 $4.73 $4.83 $4.93 Medium Low Strength  (251‐400 mg/l) $5.13 $5.24 $5.35 $5.46 $5.57 Medium Strength  (401‐800 mg/l) $5.76 $5.88 $6.00 $6.12 $6.25 Medium High Strength (801‐1400 mg/l) $10.16 $10.37 $10.58 $10.80 $11.02 High Strength  (>1400 mg/l) $11.60 $11.84 $12.08 $12.33 $12.58 Annual Wastewater Service Standby Charge $80.00 $80.00 $80.00 $80.00 $80.00 Industrial Wastewater Discharge Permit Application Fee2 $545.48 TBD TBD TBD TBD Septage Receiving Fee per 1,000 gallons3 $140.63 TBD TBD TBD TBD Public Outreach/Educational Items (No Charge) N/A N/A N/A N/A N/A Existing Non‐Residential Customer Classes
Auto Sales and Repair 300
Barber & Beauty Shop 300
Bakery 1,600
Car Washes 170
Gas Stations 300
Grocery Stores 1,600
Hotels without Restaurants 430
Institutions, Churches, HOAs                   375
Laundromats 260
Laundry, Commercial 1,350
Office Buildings, Banks 300
Restaurants 1,600
Retail Stores 300
Schools 230
Other Commercial 375
Mixed Use 425
3 Fee based on the unit costs (Flow, BOD, TSS) from the most current rates study and the average strength of septage based of the State Water Control Board Revenue Program Guidelines Medium Low Strength
Medium Strength
Consolidated
(mg/L) Customer Class
Combined Strength
Medium High Strength
Medium Low Strength
High Strength
Medium Low Strength
Low Strength
Medium Low Strength
High Strength
Medium Strength
1 Rates may be further adjusted in the event that costs that are not within the City's control, such as wastewater treatment and disposal costs, electrical costs, chemical costs etc., exceed the amount projected.  The additional costs may be recovered through the rates at the actual cost incurred by the City 2 Industrial Wastewater Discharge Permit Application Fee charged at 1.5 hours of Environmental Compliance Inspector II and 0.5 hours of Wastewater Operations Manager total hourly rate for Step E of the Cost Allocation Plan
All customers are charged a wastewater fixed monthly charge, in addition to a variable usage charge. The Non‐Residential fee is based upon actual monthly water use and the Residential fee is based upon average winter water use.

Public Works
Wastewater Fees1
New residential customers in new construction, charges will be based on Citywide residential average wastewater usage due to lack of actual usage history.  New residential customers in an existing dwelling will be charged based on Citywide residential average.

Residential Multi‐family customers are charged a wastewater fixed monthly charge multiplied by number of dwelling units, in addition to a variable usage charge based on the customer's average winter water use divided by the number of dwelling units.

Medium Low Strength
Medium Low Strength
Medium Low Strength
Medium Low Strength
High Strength
Low Strength
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2023/24 Cost Allocation Plan and Schedule of City Fees Page 446 of 574 Effective Date Current July 1, 2023 July 1, 2024 July 1, 2025 July 1, 2026 July 1, 2027 Monthly Base Rate
5/8" or 3/4 Meter $27.61 $28.16 $30.00 $31.95 $34.03 $36.25 1" Meter $39.03 $41.24 $43.93 $46.79 $49.84 $53.08

1.5" Meter $67.61 $73.91 $78.72 $83.84 $89.29 $95.10
2" Meter $101.90 $113.13 $120.49 $128.33 $136.68 $145.57 3" Meter $210.52 $237.31 $252.74 $269.17 $286.67 $305.31 4" Meter $295.65 $420.31 $292.65 $293.65 $294.65 $295.65 6" Meter $753.55 $858.20 $913.99 $973.40 $1,036.68 $1,104.07 Potable Consumption Charge1
Residential
Tier 1: Units 1‐5 $3.28 $3.18 $3.39 $3.62 $3.86 $4.12
Tier 2: Units 6‐14 $6.31 $6.60 $7.03 $7.49 $7.98 $8.50
Tier 3: Units 15‐20 $7.41 $8.33 $8.88 $9.46 $10.08 $10.74 Tier 4: Units 21+ $7.64 $8.43 $8.98 $9.57 $10.20 $10.87 Non Residential
Tier 1: Units 1‐5 $3.39 $3.20 $3.41 $3.64 $3.88 $4.14
Tier 2: Units 6+ $6.87 $7.98 $8.50 $9.06 $9.65 $10.28
Non Potable Consumption Charge1
Per Unit $1.60 $1.08 $1.19 $1.23 $1.27 $1.31
Hydrant1
Per Unit $10.02 $8.91 $9.49 $10.11 $10.77 $11.48
Drought Surcharge 1, 2
Per % required conservation $0.07 N/A N/A N/A N/A N/A
10% Reduction                                   N/A $0.46 $0.49 $0.52 $0.56 $0.59 20% Reduction                                   N/A $0.95 $1.01 $1.08 $1.15 $1.22 30% Reduction                                  N/A $1.50 $1.60 $1.70 $1.81 $1.93 40% Reduction                                   N/A $2.35 $2.50 $2.67 $2.84 $3.02 50% Reduction                                   N/A $3.16 $3.37 $3.58 $3.82 $4.07 Water Meter Test Fee3 $238.16 $246.16 TBD TBD TBD TBD
Water Disconnection Charge $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 Water Meter Lock Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost Angle Meter Stop Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost Same Day Call Out Fee4 $0.00 $35.00 $35.00 $35.00 $35.00 $35.00 After Hours Same Day Service Fee5 $106.43 $103.30 TBD TBD TBD TBD Tampering Fee6 $0.00 $100.00 $100.00 $100.00 $100.00 $100.00 Fireline 2" $4.00 $4.00 $4.00 $4.00 $4.00 $4.00
Fireline 4" $8.00 $8.00 $8.00 $8.00 $8.00 $8.00
Fireline 6" $12.00 $12.00 $12.00 $12.00 $12.00 $12.00
Fireline 8" $16.00 $16.00 $16.00 $16.00 $16.00 $16.00
(Rate is based on $2.00 per inch of the Fire Service Line) Hydrant Meter Deposit $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 Public Outreach/Educational Items No Charge No Charge No Charge No Charge No Charge No Charge Irrigation Sign (Non‐potable)
6 1/2 hour, to be charged for services at the Water Service Worker II total hourly rate step E per the Cost Allocation Plan.

Note: Rates may be further adjusted in the event that costs that are not within the City's control, such as water purchased costs, electrical costs, chemical costs etc., exceed the amount projected.  The additional costs may be recovered through the rates at the actual cost paid by the City.

Water Fees
1 Per 1,000 gallons = 1 unit
2 Upon declaration by the State of California of a water emergency, drought and/or mandated conservation, the drought surcharge shall require action by the City Council prior to rate implementation and collection. 3 Fee charged for test when requested by a customer.  Test fee will be refunded depending upon test results indicating that the meter is registering water consumption inaccurately.   1 hour Water Service Worker II total hourly rate step E per the Cost Allocation Plan and April Caltrans Equipment Rate for a Water Meter Truck 3175 (7000).
4 1/2 hour, to be charged for services requested between 8:00 am and 2:30 pm at the Water Service Worker II hourly rate step E per Cost Allocation Plan.

Any requests after 2:30pm see After Hours Same Day Service Fee.             . 5 1/2 hour, to be charged for services requested at 2:30 pm or after at the Water Service Worker II total hourly rate step E per the Cost Allocation Plan.

Public Works
Actual Cost Per (12" x 18") Sign
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2023/24 Cost Allocation Plan and Schedule of City Fees Page 447 of 574 Fee Description Fee
Microbiology:

Colilert (Presence/Absence (P/A) and Quanti‐Tray)1 $26.40 Membrane Filtration1 $28.90
Most Portable Number (MPN) 1 $58.60
Heterotrophic Plate Count $44.60
Fecal Coliform, E. coli, and Confirmation2 $23.50
General Mineral and Physical:

Alkalinity $24.70
Conductivity $24.90
Field Testing (Chlorine, pH, Temperature) $22.20
Hardness $34.20
Turbidity $22.20
Color $22.20
Inorganics:

Bromide $44.90
Calcium $42.90
Chloride $44.90
Fluoride $44.90
Magnesium $44.90
Phosphate $44.90
Potassium $44.90
Nitrate $44.90
Nitrite $44.90
Sodium $44.90
Solids (Total Dissolved Solids (TDS)) $44.60
Sulfate $44.90
Outside Lab Testing Actual Cost + 10%
2 Confirmation test for Positive Total Coliform results in Colilert (P/A) and Quanti‐Tray, Membrane Filtration, or MPN Tests Public Works
Laboratory
1 If test result show Positive Total Coliform an additional Confirmation test will be required Water Analysis Fees
279
2023/24 Cost Allocation Plan and Schedule of City Fees Page 448 of 574 Fee Description Fee
Microbiology:

Colilert (P/A and Quanti‐Tray)1 $26.40
Membrane Filtration1 $28.90
MPN1 $58.60
Heterotrophic Plate Count $44.60
Fecal Coliform, E. coli, and Confirmation2 $23.50
General Mineral and Physical:

Alkalinity $24.70
Conductivity $24.90
Field Testing (Chlorine, pH, Temperature) $22.20
Hardness $34.20
Turbidity $22.20
Color $22.20
Inorganics:

Ammonia $44.90
BOD5 $42.90
Bromide $44.90
Calcium $44.90
Chloride $44.90
Fluoride $44.90
Magnesium $44.90
Phosphate $44.90
Potassium $44.90
Nitrate $44.90
Nitrite $44.90
Sodium $44.90
Solids (TDS) $44.60
Sulfate $44.90
Outside Lab Testing Actual Cost + 10%
2 Confirmation test for Positive Total Coliform results in Colilert (P/A) and Quanti‐Tray, Membrane Filtration, or MPN Tests Public Works
Laboratory
Wastewater Analysis Fees
1 If test result show Positive Total Coliform an additional Confirmation test will be required 280
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2023/24 Cost Allocation Plan and Schedule of City Fees Page 450 of 574

FINANCE AND INFORMATION SYSTEMS
150 City Park Way, Brentwood, CA 94513
Phone: (925) 516-5460 Fax: (925) 516-5401
www.BRENTWOODCA.GOV
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2023/24 Cost Allocation Plan and Schedule of City Fees

Certificate of Cost Allocation Plan
This is to certify that I have reviewed the Cost Allocation Plan and to the best of my knowledge and belief:
(1) All costs included in this proposal of July 1, 2023 to establish billings or final indirect costs rates for Fiscal Year 2023/24 are allowable in accordance with the requirements of the Federal award(s) to which they apply and 2 CFR part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F. Unallowable costs have been adjusted for in allocating costs as indicated in the Cost Allocation Plan. (2) All costs included in this proposal are properly allocable to Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the agreements to which they are allocated in accordance with applicable requirements. Further, the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for consistently and the Federal Government will be notified of any accounting changes that would affect the predetermined rate.

I declare that the foregoing is true and correct.

Governmental Unit: City Of Brentwood
Signature:

Name of Official: Kerry Breen
Title: Director of Finance and Information Systems

Date of Execution: 7/1/2023
This Certificate of Cost Allocation Plan should be used for certification of the Agency’s Plan. This form must be signed by the Executive Director or Finance and Information Systems Director of the agency.

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2023/24 Cost Allocation Plan and Schedule of City Fees

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CITY COUNCIL AGENDA ITEM NO. G.2
09/12/2023
SUBJECT: Continuance of a public hearing for the consideration of ordinances enacting a permanent ban on all oil and gas
development operations in the City, and more stringent
regulatory control measures for existing oil and gas development in the City.

DEPARTMENT: Community Development
STAFF: Alexis Morris, Director of Community Development Erik Nolthenius, Planning Manager

TITLE/RECOMMENDATION
It is requested that the Council continue the public hearing on the ordinances to October 10, 2023, to allow staff and the City’s legal counsel an opportunity to further analyze the effect on the proposed ordinances of the recently decided California Supreme Court decision in Chevron U.S.A. Inc., et. al. v. County of Monterey (Chevron).

FISCAL IMPACT
There is no fiscal impact associated with continuing the public hearing to a date certain.

BACKGROUND
A public hearing on two ordinances pertaining to a permanent ban on oil and gas development operations in the City and more stringent regulatory control measures for existing oil and gas development in the City was originally scheduled for the August 8, 2023 City Council meeting.

On August 3, 2023, the day that the August 8, 2023 City Council agenda was published, the California Supreme Court issued a decision in Chevron. As the case involves a ban on the drilling of new oil and gas wells, staff and the City’s legal counsel needed time to analyze and determine the decision’s impact on the proposed ordinances. It was therefore requested that the City Council continue the public hearing to September 12, 2023. Staff and the City’s legal counsel continue to analyze

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the case and are requesting that this item be continued until October 10, 2023 to allow additional time to determine its impact on the ordinances.

It should be noted that the planned analysis may result in revisions to the noticed ordinances. Depending on the magnitude of any revisions, it may be necessary to publish new public hearing notices and return them first to the Planning Commission for consideration before City Council action. Should that occur, a further continuance of the public hearing will likely be required.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

DATE OF NOTICE
The City published a notice of public hearing in the Brentwood Press on July 28, 2023.

ENVIRONMENTAL DETERMINATION
There is no environmental determination needed for his continuance.

ATTACHMENT(S)

1. Previous Action

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the City Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.  On March 22, 2022, the City Council unanimously voted to direct staff to return with an interim moratorium on oil and gas drilling in the city, while continuing to research and prepare an ordinance that will target all such uses within 3,200 feet of sensitive receptor areas, and permanently ban oil and gas drilling within city limits.
 On April 12, 2022, the City Council unanimously voted to adopt an interim moratorium on oil and gas drilling in the city, so that staff could continue to research and prepare a long-term, forward-looking ordinance that will target 3,200 feet of sensitive receptor areas, and permanently ban oil and gas drilling within city limits, if appropriate.
 On May 24, 2022, the City Council unanimously voted to extend the interim moratorium on drilling, for a period of 10 months and 15 days, in accordance with Government Code section 65858(a).
 On March 28, 2023, the City Council unanimously voted to extend the interim moratorium for a final period of one year, in accordance with Government Code section 65858(a).
 On August 8, 2023, the City Council considered ordinances enacting a permanent ban on all oil and gas development operations in the City, and more stringent regulatory control measures for existing oil and gas development in the City and continued the item to September 12, 2023.

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SUBJECT: Call for Review of the Design Review Amendment DR 20-009 A2 for a paved outdoor equipment storage and maintenance yard associated with the Brentwood Golf Club located at 100
Summerset Drive (APN 010-020-016).

DEPARTMENT: Community Development
STAFF: Alexis Morris, Director of Community Development Sarah Yuwiler, Associate Planner

TITLE/RECOMMENDATION
Staff recommends that the City Council adopt a resolution affirming the Planning Commission approval of a design review amendment (DR 20-009 A2) to eliminate the previously approved maintenance building and allow for an approximately 26,460 square foot paved and fenced outdoor equipment storage and maintenance yard, relocation of an existing above-ground gasoline fueling tank, new putting green, and construction of bio-retention basins associated with the Brentwood Golf Club, located at 100 Summerset Drive, as conditioned.

The City previously certified an Environmental Impact Report SCH# 1991013066 (EIR 90-4) and subsequent Mitigated Negative Declaration (MND) regarding Vesting Tentative Subdivision Map No. 7939 and Planned Development Zone (PD-21). The proposed use was included within the scope and analysis contained in those environmental documents. Therefore, per 14 CCR §§ 15162 and 15164, no additional environmental review is necessary for the requested design review at this time.

FISCAL IMPACT
The project applicant, Brentwood Golf Club, has paid a total of $17,967 for application fees related to the project. There are no fees associated with a Call for Review.

BACKGROUND
The item before the City Council is a call for review of the Planning Commission’s decision to approve the design review amendment (DR 20-009 A2) to modify the previous design review approval that allowed for the construction of a 4,000 square foot golf cart/maintenance building and associated improvements.

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The Brentwood Golf Club is requesting the amendment to eliminate the construction of the building and proceed only with a fenced maintenance and storage yard within the previously approved project footprint.

PLANNING COMMISSION MEETING OF AUGUST 1, 2023
On August 1, 2023, the Planning Commission considered the design review amendment for the Brentwood Golf Club. Prior to the meeting, staff received one public comment in opposition to the project, which was distributed to the Planning Commission for consideration. Since the Planning Commission meeting staff has received two additional comments. All comments have since been compiled and attached to the staff report as Attachment 5. After presentation of the staff report and comments from the applicant, the Planning Commission opened public comment and took testimony from four members of the public, each of which had concerns related to the project.

After the Planning Commission’s deliberation, Commissioner Flohr made a motion to refer the item back to staff for revisions and future action by the Planning Commission. This motion was seconded by Chairperson Roberts, but ultimately failed by a 2-3 vote.

A second motion was made by Commissioner Flohr and again seconded by Chairperson Roberts to refer the item to the Design Review Subcommittee for specific changes to the lighting, types of screening material, and landscape screening, to then return to the Planning Commission with a revised recommendation. This motion also failed by a 2-3 vote.

A third and final motion was made by Commissioner Zeigler and seconded by Vice Chairperson Sparling to adopt Resolution No. 23-027, approving the requested design review amendment with the addition of three conditions: (1) reduce the height of the light poles from 24 feet to 18 feet; (2) reduce the height of the screen fence from 8 feet to 7 feet; and (3) require the submittal of a revised landscape plan to include screening around the perimeter of the fence, which would be subject to the review and approval of the Design Review Subcommittee. Based on the Planning Commission’s approval, the applicant would be required to revise the project plans to address the modified conditions of approval and present the landscape plan to the Design Review Subcommittee, which consists of two appointed Planning Commissioners. This motion passed by a 3-2 vote, with Chairperson Roberts and Commissioner Flohr voting no. This action started the 10-day appeal period, which concluded on August 11, 2023.

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On August 9, 2023, Council Member Mendoza filed a timely call for review of the Planning Commission’s decision to approve the design review amendment.

Per BMC Section 17.880.030, a call for review is required to be heard before the appellate body within 45 days of its receipt, unless both the applicant and the appellant consent in writing to a later date. In this case, the call for review is being considered 34 days from its receipt and therefore within the required timeline.

ANALYSIS
The August 1, 2023 Planning Commission staff report and attachments, the meeting minutes, and public comment received via email are attached (Attachment 8) for the City Council’s review and reference. The attached staff report explains in detail how the project is consistent and complies with the City’s General Plan and zoning requirements. In summary, the concerns expressed during the August 1, 2023 public hearing are in regards to the following:

SIZE OF THE FENCED ENCLOSURE
The Planning Commission and residents expressed concern regarding the size of the fence enclosure and questioned the need for the size. The applicant explained that the proposed size is smaller than that of the original maintenance area that the golf course previously used on the parcel across Summerset Drive, which was demolished and is now being developed by Shea Homes with the Kindred and Balfour active adult single-family homes. Additionally, the applicant explained that the size of the maintenance enclosure is similar to other nearby golf courses and that it is sized as necessary to complete maintenance associated with the golf course functions.

LIGHTING
The original design of the maintenance building included building-mounted lighting.

Given that was no longer an option with the removal of the building, the applicant instead proposed free standing light fixtures at a height of 24-feet. The Planning Commission and residents expressed concerns regarding the height of the light fixtures and potential for impacts on the nearby residents living on Katy Way. After deliberation on the item, the Planning Commission added a condition of approval to the project to reduce the height of the light fixtures from 24 feet to 18 feet in order to provide lighting for security purposes while decreasing the effects on the adjacent residents.

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SCREENING OF FENCED ENCLOSURE WITH LANDSCAPING
Staff originally drafted a condition of approval to provide landscape screening along the street frontages to further obscure view of the enclosure from the public-rightof-way. The Planning Commission voiced concerns regarding the view of the enclosure for the neighbors on Katy Way and further modified the condition to include landscaping around all four sides of the maintenance enclosure to further screen the area from view of the residents.

OTHER OPTIONS FOR FENCING MATERIAL
The Planning Commission also discussed the type of fencing material proposed for the enclosure. The applicant explained that they are not able to pursue construction of the maintenance building due to the financial constraints the course is currently facing. They are also requesting to install a black chain link fence with green slats, as opposed to a different type of fencing or wall material due to financial constraints.

The applicant stated that the project is intended to be the highest quality design while at the same time meeting the needs of the golf course, screening the material, and being within the available budget.

CONCERNS RELATED TO THE TEMPORARY STORAGE YARD
The applicant was issued a temporary use permit to store necessary maintenance equipment within two different areas of the parking lot while working through the approval and construction of the new maintenance area. There were concerns from the public, as well as the Planning Commission, regarding the appearance and types of materials that are being stored within the temporary enclosures that are currently located within the golf course parking lot. Staff, as well as the applicant, confirmed that the two temporary maintenance areas within the parking lot will be consolidated and relocated to the permanent fenced enclosure that is the subject of this request.

The parking lot would then be cleaned and returned to its original state.

CONCLUSION
According to the Municipal Code, a call for review results in a de novo or new hearing.

The City Council, sitting as the appellate body, is thus required to make specific findings supporting its decision, be it upholding the lower body’s decision, modifying it, or reversing it. If the City Council upholds the Planning Commission approval by adding or amending any conditions, the application would not go back to the Design Review Subcommittee.

The following outlines the options for the City Council when considering the call for review:

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1. If the call for review results in a project approval, the existing entitlements would be affirmed, as they were approved by the Planning Commission on August 1, 2023, including the added conditions of approval which were: (1) reduce the height of the light poles from 24 feet to 18 feet; and (2) reduce the height of the screen fence from 8 feet to 7 feet. The Council would also need to provide staff direction on the added condition requiring a revised landscape plan to be submitted for review and approval by the Design Review Subcommittee. Since the project will not be reviewed by the Design Review Subcommittee if it is approved by City Council, staff recommends that this condition be modified to require the revised landscaping plan to be reviewed and approved by the Director of Community Development. The City Council may also add any other appropriate conditions.

2. If the call for review results in a project denial, the City Council would provide findings for the denial and the item would return to the City Council at a subsequent meeting to adopt a resolution formally denying the project.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous Action by the Planning Commission and City Council is included in Attachment 1.

ENVIRONMENTAL DETERMINATION
The City previously certified an Environmental Impact Report SCH# 1991013066 (EIR 90-4) and subsequent Mitigated Negative Declaration (MND) regarding Vesting Tentative Subdivision Map No. 7939 and Planned Development Zone (PD-21). The proposed use was included within the scope and analysis contained in those environmental documents.

The EIR and MND identified several potentially significant impacts; however, mitigation measures were incorporated to reduce those impacts to less than significant levels.

These mitigation measures are included as project-specific conditions of approval. The requested design review amendment (DR 20-009 A2) application involves no (1) substantial changes in the project which will require major revisions of the previous EIR and/or MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2)

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substantial changes with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR and/or MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR and/or MND were adopted, that shows that (A) the project will have one or more significant effects not discussed in the previous EIR and/or MND; (B) significant effects previously examined will be substantially more severe than shown in the previous EIR and/or MND; (C) mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or (D) mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR and/or MND would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. Therefore, per 14 CCR §§ 15162 and 15164, no additional environmental review is necessary for the requested design review at this time.

Additionally, the proposed project qualifies as a Class 32 categorical exemption under the California Environmental Quality Act (CEQA Guidelines Section 15332), as it is characterized as infill development, meeting the following conditions: a) the project is consistent with the existing General Plan designation and all applicable General Plan policies as well as with the applicable zoning designation and regulations, b) the proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses, c) the project site has no value for endangered, rare, or threatened species, d) approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality, and e) the site can be adequately served by all required utilities and public services.

ATTACHMENT(S)

1. Previous Actions

2. Draft City Council Resolution DR 20-009 A2

3. Project Plans

4. Project Description

5. All Public Comments Received

6. August 17, 2021 Planning Commission Staff Report

7. September 20, 2022 Planning Commission Time Extension Staff Report (without attachments)

8. August 1, 2023 Planning Commission Staff Report (without attachments)

PREVIOUS ACTIONS
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
• Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
• Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited. • On April 14, 1992, by way of Resolution No. 92-49, the City Council Certified Final EIR 90-4(a) for the Brentwood Country Club development. • On April 28, 1992, by way of Ordinance No. 512, the City Council approved a rezoning to Planned Development 15 (PD-15) for the properties generally located at Balfour Road and Fairview Avenue, the area known as the Brentwood Country Club. The Planning Commission subsequently approved Vesting Tentative Subdivision Map No. 7642 for an active adult development. • On January 26, 1993, by way of Ordinance No. 512, the City Council amended Chapter 17.465 of the Municipal Code, Planned Development 15 (PD-15) zoning district, governing the property located at the corner of Fairview Avenue and Balfour Road, in order to revise the development standards for Active Adult single-family development.
• On October 5, 1993, by way of Resolution No. 93-47, the Planning Commission approved Conditional Use Permit No. 93-7 (CUP 93-7) for a temporary executive nine-hole golf course, a putting green, driving range, a golf course maintenance building, a 154-space outdoor recreational vehicle storage yard, and related facilities and improvements, which was valid for six years and was set to expire on October 5, 1999. This conditional use permit was to provide recreational opportunities for the active adult residential community (TSM 7642) being developed across Balfour Road to the north. At this time, the Planning Commission also adopted a Negative Declaration to address the potentially adverse environmental impacts.
• On June 27, 1995, by way of Ordinance No. 552, the City Council adopted Section 17.471 of the Brentwood Municipal Code, thereby rezoning (RZ 94-4) the entirety of the previous PD-15 zoning to Planned Development 21 (PD-21) and establishing development standards for the Brentwood Country Club development.
• On August 15, 1995, by way of Resolution No. 95-22, the Planning Commission approved Vesting Tentative Subdivision Map No. 7939 (VTSM 7939), for 511 single-family residential lots, approximately 26 acres for commercial uses, and portions of an 18-hole golf course and administrative center associated with the Brentwood Country Club.

Attachment 1

• On February 18, 1997, by way of Resolution No. 97-09, the Planning Commission approved Design Review No. 96-14 (DR 96-14) for the gatehouse, recreation center, golf clubhouse for the Brentwood Country Club, and singlefamily homes approved under VTSM 7939. • On August 17, 1999, by way of Resolution No. 99-32, the Planning Commission approved a ten-year time extension of CUP 93-7 for the temporary nine-hole golf course, putting green, driving range, golf course maintenance building, outdoor recreational vehicle storage yard and related facilities and improvements.
• On March 25, 2008, by way of Ordinance No. 857, the City Council approved a rezone (RZ 07-09) updating the planned development sections within Title 17 of the Brentwood Municipal Code including clarifying, among other things, that golf course and related facilities including clubhouses, tennis courts, maintenance structures and related recreational facilities are considered additionally permitted uses within Areas A1 and A2 of the PD-21 zone. • On May 4, 2020, a demolition permit was issued for the previous maintenance building on the parcel adjacent to the subject parcel which was approved under CUP 93-7.
• On August 17, 2021, by way of Resolution No. 21-022, the Planning Commission approved Design Review No. 20-009 (DR 20-009) for a 4,000 square foot replacement cart barn/maintenance building, exterior golf cart parking, a new putting greet, construction of bio-treatment basins, and relocation of an existing above-ground gasoline fueling tank associated with the Brentwood Golf Club.
• On September 20, 2022, by way of Resolution No. 22-021, the Planning Commission approved a one-year time extension of Design Review No. 20-009 (DR 20-009 A1).
• On August 1, 2023, by way of Resolution No. 23-027, the Planning Commission approved a Design Review Amendment No. 20-009 (DR 20-009 A2) for a paved outdoor equipment storage and maintenance yard associated with the Brentwood Golf Club.
• On August 9, 2023, Council Member Mendoza filed a call for review of the Planning Commission’s decision to approve the design review amendment.

Attachment 1

CITY COUNCIL RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING A DESIGN REVIEW AMENDMENT (DR 20-009-A2) TO

ELIMINATE THE PREVIOUSLY APPROVED MAINTENANCE BUILDING

AND ALLOW FOR A PAVED AND FENCED OUTDOOR EQUIPMENT

STORAGE AND MAINTENANCE YARD, RELOCATION OF AN EXISITNG

ABOVE-GROUND GASSOLINE FUELING TANK, NEW PUTTING GREEN,

AND CONSTRUCTION OF BIO-RETENTION BASINS ASSOCIATED WITH THE BRENTWOOD GOLF CLUB LOCATED AT 100 SUMMERSET DRIVE
(APN 010-020-016).

WHEREAS, Rex Choe of the Brentwood Golf Club (the “Permittee”) has requested that the City approve a design review amendment (DR 20-009-A2) to eliminate the previously approved maintenance building and allow for a paved and fenced outdoor equipment storage and maintenance yard, relocation of an existing above-ground gasoline fueling tank, new putting green, and construction of bioretention basins associated with the Brentwood Golf Club; and WHEREAS, DR 20-009-A2 as set forth above constitute the “Project;” and WHEREAS, the Project is proposed to be located on the existing Brentwood Golf Course, north of the existing clubhouse and adjacent to the Balfour Road rightof-way at 100 Summerset Drive (APN 010-020-016) (the “Project Site”); and WHEREAS, the City referred the Project to various departments and agencies for review and recommendations; and
WHEREAS, the City previously certified an Environmental Impact Report SCH# 1991013066 (EIR 90-4) and subsequent mitigated negative declaration (MND) regarding Vesting Tentative Subdivision Map No. 7939 and Planned Development Zone (PD-21) and the use proposed was included within the scope and analysis contained in those environmental documents; and WHEREAS, the EIR and MND identified several potentially significant impacts; however, mitigation measures were incorporated to reduce those impacts to less than significant levels. These mitigation measures are included as projectspecific conditions of approval. The requested design review (DR 20-009 A2) application involves no (1) substantial changes in the project which will require major revisions of the previous EIR and/or MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) substantial changes with respect to the circumstances under which the project is undertaken which will require major revisions of the previous MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR and/or MND were adopted, that shows that

Attachment 3

2 (A) the project will have one or more significant effects not discussed in the previous EIR and/or MND; (B) significant effects previously examined will be substantially more severe than shown in the previous EIR and/or MND; (C) mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or (D) mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR and/or MND would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. Therefore, per 14 CCR §§ 15162 and 15164, no additional environmental review is necessary for the requested design review at this time; and
WHEREAS, the Project also qualifies for a Class 32 Categorical Exemption in accordance with Section 15332 (“In-Fill Development Projects”) of the California Environmental Quality Act (CEQA) Guidelines, in that it meets the following conditions: a) the Project is consistent with the existing General Plan designation and all applicable General Plan policies as well as with the applicable zoning designation and regulations (as set forth in Findings B.iii. and B.iv. below), b) the proposed development occurs within Brentwood city limits on a 0.83-acre project site substantially surrounded by urban uses, including other substantially similar commercial/office buildings as well as residential uses, c) the project site has no value for endangered, rare, or threatened species, d) approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality, and e) the site can be adequately served by all required utilities and public services, including water, electricity, solid waste service, and telephone service.

Moreover, even if the project was not exempt from further CEQA review under Class 32, it would also be exempt from additional such review under Public Resources Code 21083.3 and State CEQA Guidelines Section 15183, as the project is consistent with the 2014 General Plan, for which an EIR was certified, as set forth in Findings B.iii and B.iv below; and
WHEREAS, on August 1, 2023, the Planning Commission reviewed said Project, studied the compatibility of this request with adjacent land uses, and considered this request, as well as considered the staff report, all accompanying information, and testimony received from the Applicant and other interested parties; and
WHEREAS, on August 1, 2023, the Planning Commission approved the requested Design Review amendment application (DR20-009-A2), by Planning Commission Resolution No. 23-027; and
WHEREAS, on August 9, 2023, City Council member Jovita Mendoza timely filed a Call for Review of the Planning Commission’s action approving DR 20-009-A2; and
WHEREAS, the City Council considered the call for review of the Project at its regular meeting of September 12, 2023, and considered the staff report, all

Attachment 3

3 accompanying information, and testimony received from the Permittee and other interested parties.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood:

A. Hereby finds that the requested design review amendment DR 20-009 A2 involves no substantial changes in the Project which would change its qualification as included under the previously certified Environmental Impact Report SCH# 1991013066 (EIR 90-4) and subsequent mitigated negative declaration (MND) or the project’s Class 32 categorical exemption under the California Environment Quality Act (CEQA Guidelines Section 15332).

B. With respect to the design review findings pursuant to Brentwood Municipal Code Section 17.820.007:
i. The proposed development shall create a well-composed urban design, harmoniously related to other facilities in the immediate area and to the total setting as seen from key vantage points in the community.

The proposed project site is designed in a manner that is sensitive to nearby developments in that the equipment storage area includes screening by a 7-foot tall fence and located away from residences. The project has been conditioned to add additional landscaping around the entire fenced enclosure further screening and reduced impacts on views from key vantage points including the right-of-way and residential homes located on the golf course.

In addition, the project site is located near a densely vegetated area along Balfour Road, which will aide in screening the fenced enclosure from view and further creating a well-composed urban design that is harmoniously related to the other facilities. ii. Elements of design which have significant relationship to the exterior appearance of structures and facilities shall be given special consideration; these elements include but are not limited to height, arrangement on the site, texture, lighting, material, color, signs, landscaping, size, bulk and scale, and appurtenances.

Particular attention was paid to the location of the equipment storage and maintenance yard on the golf course site in that it is located on the edge of the golf course, in an area that is densely vegetated, incorporates screening of the yard from visibility on Balfour Road, as well as separated from and out of view of the residents living on the golf course. The height of the fence screening the yard has is 7 feet to ensure that storage of equipment and materials cannot be seen over the fence. The black chain link fence with green 95% coverage slats will blend in with

Attachment 3

4 the golf course and special consideration has been given to include additional landscaping around the enclosure to enhance the exterior appearance.
iii. The proposed development shall be of a quality and character appropriate to, and serving to protect the value of, private and public investments in the immediate area.

The golf course is in need of an equipment and maintenance yard in order to continue operating, maintaining, and improving the quality of the golf course and associated investments to better serve one of the last public golf courses within the City. The proposed materials are appropriate for screening of a maintenance yard to protect the investments of the course and enhance the operations of the course while protecting the value of investments in the area.
iv. Where the proposed development is located in an area for which a specific plan, planned development, neighborhood plan or precise plan has been adopted by the city council, the design of the development shall conform in all significant respects with such plans.

The project is located within the Planned Development No. 21 (PD21), Subarea A1 zone, which allows for golf courses and related facilities including a clubhouse, tennis courts, maintenance structure and related recreation facilities as ‘additional permitted uses.’ The proposed equipment storage and maintenance yard conforms to the PD-21 requirements and allowed uses, as well as other applicable regulations of the Municipal Code, and has been reviewed through the design review process as required by the planned development. With the added condition of approval requiring additional landscape screening, the site is adequately screened and designed to integrate with the existing use of the site. v. The proposed development shall conform with all requirements for landscaping, screening, parking, usable open space and off-street loading as set forth in this title.

The project, as designed and conditioned, will include an equipment storage and maintenance yard for an existing golf course development which has already been improved with landscaping, off-street parking, and an existing clubhouse, all previously reviewed and approved under various applications. Further, the equipment storage and maintenance yard is an ancillary use that does not generate public usage, as it will only be used by employees. A 7-foot high black chain link fence with green 95% privacy slats is proposed to surround the premises for additional screening and security purposes.

Attachment 3

5 vi. The site development criteria set forth in Section 17.820.008.

The siting and internal arrangement of all structures and circulation, parking and loading, lighting, access, landscape, hardscape, and utility facilities on the site are conducive to an orderly, attractive, efficient, and harmonious development. The new equipment storage and maintenance yard is located on a portion of the golf course that is densely vegetated and screened from view on Balfour Road. The equipment storage and
maintenance yard is sited so that golf cart, maintenance vehicle and fire access to this area is gained from the existing parking lot to ensure a conducive and orderly development. Additionally, as designed, the proposed development will not have an adverse environmental effect on adjacent development, existing or potential, by reason of conflicts in land use in that the proposed development adheres to the established Semi-Public Facility land use designation in the General Plan.
vii. “The City of Brentwood Design Guidelines” adopted March 24, 2001, and any other applicable specific design criteria or standards set out in this title or other city ordinance.

The proposed improvements incorporate a number of elements identified in the City’s Commercial and Industrial Design Guidelines, including:
a. Site planning guidelines are addressed by orienting the equipment and storage yard so that there are substantial landscaped areas between the Balfour Road and Summerset Drive street frontages.
b. All existing landscaping and trees will be incorporated into the new development plans. The existing landscape screen will filter views of the maintenance building from the right-of-way. c. The equipment storage and maintenance yard is also designed in a manner to minimize the visual impact by conditioning the project to include significant landscaping to screen the yard, therefore decreasing its visibility from the Balfour Road rightof-way and any residences on the golf course. viii. All applicable regulations of the zoning ordinance and other city ordinances, policies or resolutions.

The site is governed by Area A1 of the Planned Development No. 21 zone intended for residential and golf course use. The project conforms to all applicable requirements and design review criteria.

The development is for golf course-related facilities, including maintenance structures that are considered as an additional

Attachment 3

6 permitted use per the zoning district. The equipment storage and maintenance yard is supplemental to the existing clubhouse and related uses.

C. Hereby approves Design Review No. 20-009-A2, subject to the conditions of approval listed in Exhibit “A,” attached hereto and made a part of this resolution, and all City standards applicable to this Project.

D. The Planning Commission shall have jurisdiction to hear any modifications to Design Review No. 20-009-A2.

E. The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at 150 City Park Way in Brentwood, California. Planning Manager Erik Nolthenius is the custodian of records for the record of proceedings.

NOW, THEREFORE, BE IT FURTHER RESOLVED that this design review application shall terminate on September 12, 2024, unless actual construction begins prior to that date. However, such date may be extended by the Planning Commission upon application filed at any time before said expiration date.

ADOPTED by the City Council of the City of Brentwood at its regular meeting of September 12, 2023 by the following vote:

AYES:

NOES:

ABSENT:

RECUSE:

APPROVED:
______________________________
Joel R. Bryant
Mayor
ATTEST:
__________________________________
Margaret Wimberly, MMC
City Clerk

Attachment 3

7 EXHIBIT “A” TO
CITY COUNCIL RESOLUTION NO.

DR 20-009-A2 – DESIGN REVIEW AMENDMENT FOR THE BRENTWOOD GOLF

CLUB STORAGE & MAINTENANCE YARD

CONDITIONS OF APPROVAL

1. The Permittee, including all successors in interest (collectively “Permittee”) shall comply with each and every condition set forth in this Permit. Design Review Permit No. DR 20-009 A2 (“Permit”) shall have no force or effect and no building permit shall be issued unless and until all things required by the below-enumerated precedent conditions have been performed or caused to be performed.

2. This project is approved subject to the site plan, architectural plans, and electrical plans prepared by Joel B. Cantor, dated “Received May 24, 2023,” and the design-level Preliminary Site Improvement Plans prepared and dated “December 2020,” except as amended by any conditions contained herein.

The subsequent construction-level plans shall match in all aspects, except for minor deviation that may be allowed by staff during its review of said plans.

Other deviations will be subject to Planning Commission review.

3. The Permittee shall comply with all applicable Standard Conditions of Approval for Commercial and Industrial Projects, dated May 2005, hereby incorporated by reference, unless modified by any of the conditions below.

Public Works and Engineering Standard Conditions of Approval shall be completed to the satisfaction of the City Engineer.

4. Any alteration of the design, colors, or materials from the approved plans and materials board shall be submitted for the review of the Community Development Director prior to building permit issuance and, if judged substantial, may be referred to the Planning Commission for approval.

5. Prior to issuance of improvement plans or grading permits, whichever comes first, the plans shall be revised to show reduced light pole heights to a maximum of 18 feet. Associated photometric plans shall also be submitted.

6. All light fixtures must be of a cut-off or full cut-off classification and cutsheets allowing verification of the design must be submitted prior to issuance of a grading permit or any permit for site improvement, whichever comes first.

7. The Permittee will need to construct the fuel storage tank in accordance with the most current adopted editions of the California Building and Fire Codes as amended by the Contra Costa County Fire Protection District.

8. The fuel storage tank will require review and approval by the Contra Costa County Fire Protection District prior to issuance of a building permit for construction/relocation.

Attachment 3

8 9. The fuel storage tank shall not exceed the storage capacity of 2,000 gallons (existing capacity) of gasoline.

10. Prior to issuance of improvement plans or grading permits, whichever comes first, the plans shall be revised to show a reduced fence height at a maximum of 7-feet in height.

11. No materials or equipment stored in the storage area shall exceed the height of the 7-foot tall approved fence.

12. The Permittee shall obtain approval of on-site improvement and grading plans from the Engineering Department prior to the commencement of any construction work.

13. The Permittee shall re-install the missing landscaping along Balfour Road and Summerset Drive to the satisfaction of the Director of Community Development. Said landscaping shall be installed prior to a final inspection for the required site improvements and shall be continuously maintained in good condition per the requirements of BMC 17.630.

14. Prior to issuance of improvement plans or grading permits, whichever comes first, Permittee shall submit revised landscaping plans for enhanced landscaping/screening of all four sides of the fence from view to the Director of Community Development for review and approval.

15. All improvements shall be designed and constructed, all permits issued, all fees paid, and all securities submitted pursuant to applicable Federal and state laws, the Brentwood Municipal Code, the City Engineering Department’s Standard Plans and Specifications, and the City Engineering Department’s Engineering Procedures Manual.

16. Permittee and all project plans and maps shall comply with Brentwood Municipal Code Title 8 “Health and Safety,” Title 9 “Public Peace and Welfare,” Title 12 “Streets, Sidewalks and Public Places,” Title 13 “Sewers,” Title 14 “Water,” and Title 15 “Building and Construction.” In particular:
a. Solid waste service shall comply with Brentwood Municipal Code Chapter 8.16 “Solid Waste.”
b. Construction and demolition work shall comply with Brentwood Municipal Code Chapter 8.40 “Construction and Demolition Debris Recycling.”
c. Permittee shall comply with Brentwood Municipal Code Chapter 9.32 “Noise Regulations.”

Attachment 3

9 d. Permittee shall comply with the encroachment permit requirements pursuant to Brentwood Municipal Code Chapter 12.08 “Street Encroachments.”
Water service shall comply with Brentwood Municipal Code Chapters

14.01 “Municipal Water System” and Chapter 14.10 “Cross-Connection Control.”
e. Contractors requiring construction water shall obtain a temporary water permit and shall only take water metered at a location specified by the City Engineer pursuant to Brentwood Municipal Code Section

14.01.340 “Contractors.”
f. Permittee shall comply with the Federal Clean Water Act, the Municipal Regional NPDES Permit, and Brentwood Municipal Code Chapter 14.20 “Stormwater Management and Discharge Control.”
g. Adequate fire access and aerial apparatus access shall comply with the requirements of the Fire District and Brentwood Municipal Code Chapter 15.06 “Fire Code.”
h. Grading shall comply with Brentwood Municipal Code Chapter 15.52 “Grading, Erosion and Sediment Control.”
i. All grading and noise generating activities shall be limited to the days and hours defined in Brentwood Municipal Code Section 15.52.060 “Grading Regulations.”
j. Permittee shall indemnify the City pursuant to Brentwood Municipal Code Section 15.52.160 “City Held Harmless.”

17. Prior to issuance of an encroachment permit or approval of on-site Improvement Plans, the following conditions shall apply:
a. The Permittee shall dedicate an access easement from Summerset Drive to the City to allow City maintenance vehicles to adequately access, operate, and maintain its existing water pump station located at 20 Summerset Drive. The rights granted and final easement configuration shall be to the satisfaction of the City Engineer. b. The Permittee shall acquire the appropriate easement(s) from the City over any encroachments onto City property and record any maintenance agreements deemed necessary by the City Engineer to ensure the Permittee is responsible for the repair of any damages caused to City infrastructure by the golf course operators, its contractors and its clients.

Attachment 3

10 c. The Permittee shall design and construct all utilities with seismic considerations to the satisfaction of the City Engineer. d. The Permittee shall design and construct all gravity utilities (i.e. storm drain and sewer) to always commence at the downstream connection and proceed to the upstream terminus.
e. The Permittee shall design and construct all gravity utilities (i.e. storm drain, sewer, and bioretention areas) to positively and completely drain by gravity without relying on any electro-mechanical means (i.e. pumps, lift stations, siphons, bubble-up inlets or pipes) to the satisfaction of the City Engineer.
f. The Permittee shall design and construct cathodic protection measures for all buried metallic infrastructure pursuant to City Standards or as approved by the City Engineer.
g. The Permittee shall design and construct all existing and proposed storm drain inlets with “No Dumping – Drains to Creek” thermoplastic stencils to the satisfaction of the City Engineer.
h. The Permittee shall design and construct stormwater control systems to meet the Municipal Regional NPDES Permit requirements, the latest Contra Costa County Cleanwater Program Guidebook, and to the satisfaction of the City Engineer.
i. The Permittee shall obtain approval from the City Engineer on the Project Operation and Maintenance Manual for all stormwater control systems. Said Manual shall comply with all applicable Municipal Regional NPDES Permit requirements including, but not limited to, maintenance, sediment removal, weed and trash abatement, and use of chemicals. All stormwater control facilities shall be located entirely within private property.
j. The Permittee shall design and construct all landscaping with adequate root barriers to protect all City facilities, including but not limited to sidewalks, utilities, meters, ramps, and driveways. In addition, root barriers and other mitigation measure shall be incorporated into the design to minimize impacts from nearby existing trees.
k. The Permittee shall design and construct all on-site traffic improvements, including but not limited to signage, striping, and pavement markings to the satisfaction of the City Engineer.

18. Prior to issuance of any Building Permits, Permittee shall pay all Development Impact Fees pursuant to, or otherwise comply with, the latest City of Brentwood Development Impact Fee Program.

Attachment 3

11 19. The Permittee shall maintain all landscaping along the project frontages between the back of sidewalk and right-of-way line.

20. The Permittee shall replace and maintain any landscaping damaged or removed during construction.

21. The Permittee shall remove all storage within the temporary storage yards located within the parking lot, and restore the to the previous site conditions prior to completion of the new maintenance yard enclosure.

22. The Permittee shall indemnify, defend (with counsel of the City’s reasonable choosing), and hold harmless City and its City Council, its boards and commissions, officials, officers, employees, and agents (the “Indemnified Parties”) from and against any third party claim, action, or proceeding against City and/or the Indemnified Parties to attack, review, set aside, void, or annul the City’s approval of the project approved herein, including adoption of DR 20-009 A2, and any environmental determination made with regard thereto. This indemnification shall include, but not be limited to, damages awarded against the City, if any, costs of suit, reasonable attorneys’ fees, and other reasonable expenses incurred in connection with such claim, action, cause of action, suit or proceeding. The Permittee shall pay to the City upon demand or, as applicable, on a monthly basis to counsel of City’s reasonable choosing, amounts owed pursuant to the indemnification requirements prescribed in this condition. City shall promptly notify the Permittee of any claim, action, or proceeding and shall engage in reasonable efforts to cooperate in the defense.

May 24,
Attachment 3 Page 475 of 574
Attachment 3 Page 476 of 574

ELECTRICAL PLAN - SITE A

LIGHTING ZONE STATISTICS

1.2 1.4

1.5 1.8

2.2 1.8

2.2 2.7

3.0 1.6

2.1 2.6

2.9 3.2

1.8 2.4

3.1 3.3

3.0 3.4

1.2 1.7

2.4 3.1

3.8 3.7

3.1 3.7

2.2 2.9

3.9 4.4

4.4 3.7

2.6 3.7

4.6 5.0

4.4 4.2

3.1 4.2

5.4 5.4

4.7 4.5

4.3 3.5

3.8 5.3

5.8 4.9

4.5 4.1

3.8 2.9

5.2 5.7

5.1 4.6

4.3 3.9

3.2 5.3

5.7 5.1

4.8 4.8

4.0 3.2

2.5 6.0

4.8 4.6

4.8 4.1

3.2 2.5

2.3 6.2

4.7 4.6

4.8 4.2

3.1 2.3

2.1 2.4

2.2 1.5

1.5 1.4

6.2 4.7

4.6 4.8

4.3 3.0

2.2 1.9

2.2 2.4

1.6 1.4

1.6 5.9

4.5 4.3

4.5 3.9

2.8 2.0

1.7 2.0

2.5 1.9

1.3 1.4

5.0 4.3

4.2 4.4

3.6 2.7

2.0 1.6

1.7 2.2

2.1 1.4

1.3 4.6

4.1 3.8

3.9 3.3

2.5 1.9

1.5 1.5

1.8 2.1

1.8 1.5

4.0 3.6

3.3 3.1

2.8 2.2

1.8 1.4

1.3 1.5

1.9 1.8

1.5 3.6

3.2 2.8

2.6 2.4

2.0 1.7

1.4 1.2

1.3 1.5

1.6 1.4

3.3 2.9

2.6 2.4

2.2 1.9

1.6 1.3

1.2 1.1

1.3 1.3

1.2 3.3

2.7 2.5

2.3 2.1

1.9 1.6

1.3 1.2

1.1 1.2

1.2 1.1

3.3 2.8

2.5 2.4

2.2 1.9

1.6 1.4

1.3 1.3

1.2 1.2

1.1 3.5

3.1 2.7

2.5 2.3

2.0 1.6

1.4 1.4

1.5 1.4

1.3 1.1

3.9 3.4

3.1 2.9

2.7 2.2

1.8 1.5

1.6 1.8

1.6 1.5

1.3 4.4

3.9 3.6

3.6 3.1

2.4 1.8

1.6 1.8

2.1 1.8

1.6 1.4

4.7 4.1

3.9 4.1

3.4 2.5

1.9 1.6

1.9 2.2

1.8 1.4

1.3 5.5

4.1 3.9

4.2 3.7

2.6 1.9

1.7 2.0

2.4 1.7

1.4 1.4

4.2 4.1

4.4 3.9

2.7 1.9

1.7 2.1

2.5 1.7

1.4 5.7

4.2 4.1

4.3 3.9

2.7 1.9

1.7 2.1

2.5 1.7

1.4 1.5

5.3 4.1

3.9 4.2

3.6 2.6

1.9 1.7

2.0 2.4

1.8 1.4

1.3 4.7

4.2 4.0

4.0 3.4

2.5 2.0

1.7 2.0

2.3 1.9

1.6 1.3

4.4 3.9

3.5 3.4

3.0 2.4

1.9 1.7

1.9 2.1

1.9 1.7

1.4 4.0

3.5 3.1

2.9 2.6

2.2 1.8

1.6 1.8

1.9 1.7

1.5 1.3

3.8 3.2

2.9 2.7

2.4 2.1

1.7 1.6

1.7 1.7

1.5 1.3

1.1 3.7

3.1 2.8

2.6 2.3

2.0 1.7

1.6 1.7

1.7 1.4

1.2 1.1

3.8 3.2

2.9 2.7

2.4 2.1

1.7 1.6

1.7 1.7

1.5 1.3

1.1 4.0

3.5 3.1

2.9 2.6

2.2 1.8

1.6 1.7

1.9 1.7

1.5 1.2

4.3 3.8

3.5 3.4

3.0 2.4

1.9 1.6

1.9 2.1

1.9 1.6

1.4 4.7

4.1 3.9

4.0 3.3

2.5 1.9

1.7 1.9

2.3 1.9

1.5 1.3

5.2 4.1

3.9 4.1

3.5 2.5

1.8 1.6

2.0 2.3

1.7 1.4

1.3 5.6

4.1 4.0

4.2 3.7

2.6 1.8

1.6 2.0

2.4 1.6

1.4 1.5

5.7 4.1

4.0 4.3

3.8 2.6

1.8 1.6

2.0 2.4

1.6 1.4

1.6 5.4

4.0 3.8

4.1 3.5

2.5 1.8

1.6 1.9

2.3 1.7

1.4 1.4

4.5 3.9

3.8 4.0

3.3 2.4

1.8 1.6

1.9 2.3

1.9 1.5

1.3 4.2

3.7 3.5

3.5 3.0

2.4 1.8

1.6 1.9

2.2 2.0

1.7 1.5

3.6 3.3

3.0 2.9

2.7 2.2

1.8 1.7

1.8 2.1

1.9 1.8

1.5 3.2

3.0 2.8

2.7 2.5

2.3 2.0

1.8 2.0

2.1 1.9

1.7 1.4

2.9 2.8

2.8 2.8

2.7 2.6

2.4 2.3

2.3 2.3

2.0 1.7

1.4 2.6

2.7 2.9

3.1 3.2

3.2 3.2

3.0 2.9

2.7 2.3

1.9 1.5

2.4 2.7

3.1 3.5

3.8 4.0

4.1 3.8

3.5 3.1

2.6 2.0

1.6 2.3

2.6 3.0

3.7 3.8

3.9 4.1

3.9 3.7

3.4 2.6

2.1 1.6

2.1 2.5

2.9 3.1

2.9 2.8

2.9 2.8

2.9 2.9

2.7 2.1

1.6 1.9

2.4 2.9

3.2 3.2

2.9 2.7

2.9 3.1

3.1 2.7

2.1 1.6

1.5 1.9

2.5 2.9

3.1 3.3

3.3 3.0

2.8 2.3

1.7 1.2

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.1 0.0

0.1 0.1

0.1 0.1

0.1 0.1

0.1 0.1

0.1 0.1

0.1 0.1

0.1 0.1

0.1 0.1

0.1 0.1

0.1 0.1

0.8 1.1

1.5 0.7

1.0 1.3

1.8 0.5

0.6 0.9

1.2 1.6

2.2 0.4

0.6 0.9

1.2 1.5

2.0 2.7

0.3 0.4

0.6 0.9

1.2 1.6

2.0 2.6

3.4 0.3

0.4 0.6

0.9 1.2

1.7 2.2

2.6 3.3

0.2 0.3

0.4 0.6

0.9 1.3

1.7 2.1

2.5 3.3

5.1 0.2

0.3 0.4

0.6 0.9

1.3 1.8

2.1 2.5

3.6 5.9

0.2 0.2

0.3 0.4

0.6 0.9

1.3 1.8

2.0 2.5

3.8 6.2

0.2 0.2

0.3 0.4

0.6 0.9

1.3 1.7

2.0 2.3

3.3 5.5

0.1 0.2

0.2 0.3

0.4 0.6

0.9 1.2

1.6 1.9

2.1 2.8

4.4 0.1

0.2 0.2

0.3 0.5

0.6 0.8

1.1 1.5

1.8 2.0

2.5 3.8

0.1 0.2

0.2 0.3

0.5 0.6

0.8 1.1

1.3 1.5

1.7 2.2

3.3 0.1

0.1 0.2

0.3 0.3

0.5 0.6

0.8 1.0

1.1 1.3

1.5 1.9

3.0 0.1

0.1 0.2

0.3 0.4

0.5 0.6

0.7 0.9

1.0 1.2

1.3 1.8

2.8 0.1

0.1 0.2

0.2 0.3

0.4 0.5

0.6 0.7

0.9 1.0

1.1 1.3

1.7 2.7

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.6

0.7 0.9

1.0 1.1

1.3 1.7

2.7 0.1

0.1 0.2

0.2 0.3

0.4 0.5

0.6 0.8

0.9 1.1

1.2 1.4

1.9 2.8

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.6

0.8 1.0

1.2 1.4

1.5 2.0

3.0 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.1

1.4 1.7

1.8 2.3

3.5 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.2

1.6 1.9

2.0 2.6

3.9 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.3

1.7 1.9

2.1 2.9

4.8 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.3

1.7 1.9

2.3 3.4

5.7 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.3

1.8 1.9

2.3 3.4

5.7 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.3

1.7 1.9

2.1 3.0

4.8 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.2

1.6 1.9

2.1 2.6

4.0 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.2

1.5 1.7

1.9 2.4

3.6 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.9 1.1

1.3 1.5

1.6 2.1

3.2 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.7

0.8 1.0

1.2 1.3

1.5 2.0

3.1 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.6

0.8 1.0

1.1 1.3

1.4 1.9

3.1 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.5 0.6

0.8 1.0

1.1 1.3

1.5 1.9

3.1 0.1

0.1 0.1

0.1 0.2

0.3 0.4

0.5 0.6

0.8 1.0

1.2 1.4

1.6 2.0

3.2 0.1

0.1 0.1

0.2 0.3

0.4 0.5

0.6 0.9

1.1 1.4

1.6 1.8

2.3 3.4

0.1 0.1

0.1 0.2

0.3 0.3

0.5 0.6

0.9 1.2

1.5 1.8

2.0 2.5

3.8 0.1

0.1 0.1

0.2 0.2

0.3 0.5

0.6 0.9

1.2 1.6

1.8 2.1

2.8 4.5

0.1 0.1

0.1 0.1

0.2 0.2

0.3 0.5

0.6 0.9

1.3 1.7

1.9 2.2

3.2 5.4

0.1 0.1

0.1 0.1

0.2 0.2

0.3 0.4

0.6 0.9

1.3 1.7

1.9 2.2

3.4 5.7

0.2 0.2

0.2 0.2

0.2 0.2

0.2 0.1

0.1 0.1

0.1 0.1

0.1 0.2

0.2 0.2

0.2 0.2

0.2 0.2

0.2 0.1

0.1 0.1

0.1 0.1

0.3 0.3

0.3 0.3

0.3 0.3

0.3 0.2

0.2 0.2

0.1 0.1

0.1 0.1

0.3 0.3

0.3 0.3

0.3 0.3

0.3 0.3

0.2 0.2

0.2 0.1

0.1 0.1

0.4 0.4

0.4 0.4

0.4 0.4

0.4 0.4

0.4 0.3

0.2 0.2

0.2 0.1

0.1 0.5

0.5 0.5

0.5 0.5

0.5 0.6

0.5 0.4

0.4 0.3

0.2 0.2

0.2 0.1

0.8 0.8

0.7 0.7

0.7 0.7

0.7 0.7

0.6 0.6

0.5 0.4

0.3 0.2

0.2 0.1

1.2 1.2

0.9 0.9

0.9 0.8

0.8 0.8

0.8 0.7

0.6 0.4

0.3 0.3

0.2 0.2

1.8 1.4

1.1 1.0

0.9 0.9

1.0 1.0

0.8 0.7

0.6 0.4

0.3 0.2

0.2 2.6

1.4 1.3

1.2 1.1

1.3 1.2

1.0 0.8

0.7 0.5

0.4 0.3

0.2 3.1

2.7 1.8

1.7 1.4

1.4 1.4

1.2 1.0

0.8 0.6

0.5 0.3

0.2 4.0

2.8 2.4

1.9 1.5

1.4 1.3

1.1 0.9

0.7 0.5

0.4 0.3

2.8 2.3

1.7 1.4

1.3 1.2

1.0 0.8

0.6 0.4

0.3 4.0

4.7 2.4

1.9 1.6

1.4 1.2

1.0 0.9

0.7 0.4

0.3 4.5

3.5 2.1

1.9 1.6

1.4 1.2

1.0 0.7

0.5 0.3

4.6 NORTH

LIGHTING FIXTURE SCHEDULE

ELECTRICAL

LIGHTING

SITE PLAN
E0 BRENTWOOD GOLD CLUB 100 SUMMERSET DRIVE BRENTWOOD, CA 94513 REVISION DESCRIPTION DATE SHEET NO.

SHEET TITLE JOB NO. DRAWN CHECKED ORIGINAL DATE

ISSUED FOR DATE
Attachment 3

ELECTRICAL

LIGHTING

SUBMITTAL
E1 BRENTWOOD GOLD CLUB 100 SUMMERSET DRIVE BRENTWOOD, CA 94513 REVISION DESCRIPTION DATE SHEET NO.

SHEET TITLE JOB NO. DRAWN CHECKED ORIGINAL DATE

ISSUED FOR DATE
Attachment 3

JOEL B. CANTOR AIA ARCHITECT
1385 MISSION STREET, SUITE 310
SAN FRANCISCO, CA 94103
TEL 415 957-9755
E MAIL [email protected]
February 24, 2023

BRENTWOOD GOLF CLUB EQUIPMENT PARKING YARD
SCOPE OF WORK:
 New 8 foot high fenced-in Equipment Storage Yard with double swinging entrance gates and a separate exit gate for use when the main gates are locked.
 The only material to be stored is in the fuel tank.
 The equipment to be stored:
8 golf carts
7 mowers
4 driven utility carts
4 driven mini utility carts
3 tractors
1 leaf vacuum machine
 The fenced in area = 27,400 SF.

The paved area = 31,300 SF,
including 27,400 SF (fenced in), 1,800 SF (driveway) and 2,100 SF (connecting road from parking lot for fire access).

NOTES:
 Footprint of the previous plan, as well as the impervious area is unchanged and is in the same location.
 The only changes are:

Building is eliminated.

Entrance gates are changed from sliding to swinging
and located closer to the yard, creating a driveway.

A 3’-6” wide exit gate (code required) is added.

Fence height is increased to 8’-0”.

March 2,
Attachment 4

From: Bampaj
To: =yPlanningMembers
Subject: Public Comment for Design Review Amendment DR 20-009 A2 Date: Monday, July 31, 2023 8:35:49 PM
CAUTION – EXTERNAL SENDER
Dear Planning Commissioners:

I live in the Summerset II community, and our main entrance is via Summerset Drive which passes in front of the Brentwood Golf Club. I have several concerns over the proposed amendment to change from a maintenance enclosure to an outdoor paved lot.

1. The proposed lot is as long as a football field and 2/3 as wide. THIS IS HUGE! With all the outdoor lighting planned on 24 foot poles, I fear this will look more like a Friday night foo ball stadium every night. This might not be visible from Balfour due to the trees along the sidewalk, but certainly from the backyards of numerous Summerset II residents. I don't like the appearance of the current temporary storage solu ion, but at least the size is reasonable, and the lighting not a resident concern. Why do they need SO MUCH space, and why do the lights have to be so high to look like a foo ball field?

2. No matter how good he proposal may look to you on paper, what really matters is how it will look in the future. Just take a look down Summerset Drive.

There is MINIMAL maintenance of the street and sidewalk landscaping. It has been unirrigated for years, and is primarily weeds. Even the relatively new landscaping in front of he corner wall (SE corner of Balfour and Summerset) with new signage is heavily weeded out. The opposing corner at Merrill Gardens has been appropriately maintained. Bottom line, if Brentwood Golf Club cannot afford to water and weed the front of their property, they certainly won't care about how the maintenance area looks after approval if here are no hold backs or other conditions with teeth. It really should be an enclosed shed that would shield the lack of maintenance from view.

3. Irrelevant of the proposed maintenance facility, the landscaping along Summerset drive MUST be addressed. Several photos taken today are included for your reference. It does not even come close to the standards that Brentwood uses for the main thoroughfares. At its simplest, working irrigation and green grass would be a huge improvement over what is there now. Please make it a required condi ion of approval that the landscaping along Summerset Drive be properly irrigated, at least minimally landscaped, and that it be maintained that way.

Thank you in advance for your careful consideration of my concerns for our community.

Gary Brand
Attachment 5

Attachment 5

Attachment 5

Attachment 5

From: Bill Behan
Sent: Monday, August 21, 2023 8:36 AM
To: =yCouncil Members <[email protected]>; Roberts, Anita <[email protected]>
Cc: Rex Choe < >; Bill Behan < >
Subject: Brentwood Golf Club -Maintenance Yard Decision/Approval CAUTION – EXTERNAL SENDER
To: All Members of the Brentwood City Council and Planning Commission cc: Rex Choe
My name is Bill Behan. I am a fourteen year resident of Summerset 11 and I have a home on the Brentwood Golf Course – Hillside #7. The purpose of my memo is to respectfully ask the members of the Brentwood City Council and Planning Committee to work with Rex Choe regarding your upcoming vote on September 12 by allowing Rex to proceed with building his maintenance yard with strict requirements regarding it’s use, the placement of security lights and the placement and upkeep of perimeter landscaping.

I know nothing about designing or operating a golf course however I do question why 25-30 years ago the city approved a plan allowing Black Hawk Nunn (BHN) to build the golf course maintenance building and storage yard on adjacent land they owned and zoned for commercial use with the intent to sell separately in the future. My guess since BHN also planned to eventually sell the golf course it made economic sense to build a few more homes with premium lot prices on land where a maintenance facility should have been built and let the future owner(s) deal with the challenging and costly situation Rex is faced with today.

Fast forward to today – The Merrill Gardens Assisted Living complex and the 84 home Shea development has replaced the 9 hole executive course, driving range and golf course maintenance complex. The once beautiful nine hole Diablo course, that was built to sell Summerset 1 homes with premium lot prices in the $30-$50,000 range and is what helped put Brentwood on the map in the early 90’s, is now closed. All that remains are the two 9 hole courses that intertwines within Summersets 11, 111 and IV .

During the past four years Rex has been working non stop to repair the years of neglect and infrastructure problems, especially the broken irrigation system, to make the course once again playable and economically viable. And considering all the distractions, obstacles and set backs including diverting limited dollars to paint the Balfour and Fairview bridges, the lost income due to COVID and the heavy rains earlier this year plus inflation and the resultant increased costs to operate the course - Rex deserves our thanks for not quitting and closing shop. And the results of Rex’s commitment and hard work speaks for itself as it has been years since the tee boxes, fairways and greens have all looked and played as well as they do today.

I think it is also worth noting, golf courses built inside communities just like Summerset are closing at a faster rate than new ones are being built. A recent Wall Street Journal article discussed the resultant decline in home values in communities just like Summerset after the golf course closes with guidance to think twice about living the dream of purchasing a home on a golf course.

Attachment 5

Rex took control of the course after years of neglect and I’m guessing it’s going to take the same number of years to address all the areas of concern especially the non playing areas like the ponds and perimeter areas. Rex has demonstrated his passion and commitment to make the Brentwood Golf Course the destination course it once was years ago. I believe Rex has earned the right to seek and receive the same commitment from the community ,especially from our city leaders, to continue supporting his efforts by approving his plan for the maintenance yard.

Thanks for Listening.

Respectfully yours,
Bill Behan
Brentwood

Attachment 5

From: Jeff Rhoades
To: =yPlanningMembers
Subject: Brentwood golf enclosure
Date: Thursday, August 31, 2023 7:39:37 AM
CAUTION – EXTERNAL SENDER
Hello
I am a resident of Summerset 2 and live on the closed fairway of the Diablo 9 hole course.

The impending construction of a new cart enclosure will be very close to my rear yard yard.

Please keep in mind the past closures of several golf courses. I am in favor of allowing Brentwood Golf to proceed based on the information I received from the council members who visited SS2.

Thanks
Jeff Rhoades
Sent from my iPhone
Attachment 5

Attachment 5

STAFF REPORT

PLANNING COMMISSION REGULAR MEETING OF
AUGUST 17, 2021
PREPARED BY: Sarah Yuwiler, Associate Planner
[email protected]
PROJECT DESCRIPTION: Item No. 4, A design review application (DR 20- 009) for the construction of a replacement 4,000
square foot cart barn/maintenance building, exterior
golf cart parking, a new putting green, construction
of bio-treatment basins, and relocation of an aboveground gasoline fueling tank associated with the Brentwood Golf Club located at 100 Summerset
Drive (APN 010-020-016).

GENERAL PLAN: SPF (Semi-Public Facility)
ZONING: Planned Development 21 (PD-21), Area A1
OWNER/APPLICANT: BRV Investment Brentwood LLC/Brentwood Country Club
PREVIOUS ACTIONS:

On April 14, 1992, by way of Resolution No. 92-49, the City Council Certified Final EIR 90-4(a) for the Brentwood Country Club development.

On April 28, 1992, by way of Ordinance No. 512, the City Council approved a prezoning to Planned Development 15 (PD-15) for the properties generally located at Balfour Road and Fairview Avenue or the area known as the Brentwood Country Club. The Planning Commission subsequently approved Vesting Tentative Subdivision Map No. 7642 for an active adult development
On January 26, 1993, by way of Ordinance No. 512, the City Council amended Chapter 17.465 of the Municipal Code, Planned Development 15 (PD-15) zoning district, governing the property located at the corner of Fairview Avenue and Balfour Road, in order to revise the development standards for Active Adult single-family development.

On October 5, 1993, by way of Resolution No. 93-47, the Planning Commission approved Conditional Use Permit No. 93-7 (CUP 93-7) for a temporary executive nine-hole golf course, a putting green, driving range, a golf course maintenance building, a 154-space outdoor recreational vehicle storage yard, and related facilities and improvements, which was valid for six years and was set to expire on October 5, 1999. This conditional use permit was to provide recreational opportunities for the active adult residential community (TSM 7642) being developed across Balfour Road to the north. At this time, the Planning Commission also 4 Packet Pg. 209
Attachment 6

determined that a Negative Declaration had been prepared to adequately address the potentially adverse environmental impacts.

On June 27, 1995, by way of Ordinance No. 552, the City Council adopted Section 17.471 of the Brentwood Municipal Code, thereby rezoning (RZ 94-4) the entirety of the previous PD-15 zoning to Planned Development 21 (PD-21) and establishing development standards for the Brentwood Country Club development.

On August 15, 1995, by way of Resolution No. 95-22, the Planning Commission approved Vesting Tentative Subdivision Map No. 7939 (VTSM 7939), for 511 single-family residential lots, approximately 26 acres for commercial uses, and portions of an 18-hole golf course and administrative center associated with the Brentwood Country Club.

On February 18, 1997, by way of Resolution No. 97-09, the Planning Commission approved Design Review No. 96-14 (DR 96-14) for the gatehouse, recreation center, golf clubhouse for the Brentwood Country Club, and single-family homes approved under VTSM 7939.

On August 17, 1999, by way of Resolution No. 99-32, the Planning Commission approved a tenyear time extension of CUP 93-7 for the temporary nine-hole golf course, putting green, driving range, golf course maintenance building, outdoor recreational vehicle storage yard and related facilities and improvements.

On March 25, 2008, by way of Ordinance No. 857, the City Council approved a rezone (RZ 07- 09) updating the planned development sections within Title 17 of the Brentwood Municipal Code including clarifying, among other things, that golf course and related facilities including clubhouses, tennis courts, maintenance structures and related recreational facilities are considered additionally permitted uses within Areas A1 and A2 of the PD-21 zone.

On May 4, 2020, a demolition permit was issued for the previous maintenance building on the parcel adjacent to the subject parcel which was approved under CUP 93-7.

BACKGROUND:

In December 1994, Blackhawk-Nunn filed an application (TSM 7939) for a re-subdivision of a portion of the previously approved Brentwood Country Club Tentative Subdivision Map No. 7642 to develop a 211-acre site primarily located south of Balfour Road between State Route 4 and Fairview Avenue with a small portion of the project site on the east side of Fairview Avenue.

The project included up to 511 residential lots intended for the development of both age restricted and non-age restricted homes, portions of an 18-hole golf course, a club house, an administrative center associated with the Brentwood Country Club, and an approximately 26- acre site set aside for future commercial development located immediately at the southeast corner of Balfour Road and the then future State Route 4 alignment.

The acreage of the 18-hole golf course and clubhouse were generally improved as designed and the 26-acre commercial site was initially designated as Planned Employment Center under the General Plan, and subsequently as General Commercial with the 2001 update to the General Plan Land Use Element. A request to rezone the property to Planned Development No. 21 was processed concurrent with the tentative subdivision map and several subareas were established with the approval of the rezone. Most of the Planned Development was designated for residential and golf uses in Subareas A1 and A2, but Subarea B included the 26-acre commercial portion.
4 Packet Pg. 210
Attachment 6

In 2008, the City Council adopted Ordinance No. 857, which updated the planned development sections of the Municipal Code. This update included that golf courses and related facilities including clubhouses, tennis courts, maintenance structures, and related recreational facilities are considered “additional permitted uses” within Areas A1 and A2 of the PD-21 zone and, therefore, the interim temporary use of a maintenance building was no longer subject to its 2009 expiration date.

In 2018, the City Council approved VTSM 9360 and DR 14-001, as well as VTSM 9486 and DR 18-008 for the property, which contained the previously approved maintenance building (across Summerset Drive from the Brentwood Country Club clubhouse). Shea Homes then acquired those subject parcels from Brentwood Country Club Partners. Subsequently, the previously approved maintenance building was demolished in 2020 in conjunction with the approval and construction of the new subdivision.
2020 Aerial Photo of the Project Site
Surrounding Land Uses
North: Balfour Road and a single-family active-adult community beyond (Summerset I) East: Single-family active-adult community (Summerset II) and Fairview Avenue beyond South: Brentwood Country Club and related facilities and a single-family active-adult community beyond (Summerset II)
West: Summerset Drive, an assisted living facility currently under construction (Merrill Gardens) and State Route 4 beyond
Previously
approved
maintenance
building.
4 Packet Pg. 211
Attachment 6

Detailed Project Description
The Brentwood Golf Club, formerly known as the Brentwood Country Club, is requesting approval of a design review application (DR 20-009) for construction of a replacement 4,000 square foot maintenance building/cart barn to be located at 100 Summerset Drive, which is located on the northwestern side of their 33.26-acre golf course, near the Balfour Road project frontage. The proposal also includes construction of an access road from the existing parking lot to the new maintenance building/cart barn, exterior golf cart parking, a new putting green, construction of bio-treatment basins, and relocation of an existing 2,000 gallon above-ground gasoline fueling tank. The new maintenance building will replace a larger maintenance building that was recently demolished in 2020 from the adjacent parcel (currently being developed by Shea Homes) and previously developed with a temporary golf course, driving range, and RV facility associated with the Brentwood Golf Club.

ANALYSIS:

General Plan Consistency- Semi-Public Facility (SPF)
The project site is designated for Semi-Public Facility development by the General Plan Land Use Map. This land use category applies to land areas reserved for privately owned uses that serve the community. These uses include religious assembly facilities, golf courses and other privately owned recreation facilities, private schools, and day care centers. The existing Brentwood Golf Club and its facilities, as well as the proposed replacement maintenance building/cart barn, comply with the intent of this General Plan land use category. Therefore, the project is consistent with the current land use designation as well as other relevant goals and policies of the General Plan, such as Goal LU 2 of establishing and maintaining residential neighborhoods as safe and attractive places to live with convenient access to commercial services, recreational facilities, employment opportunities, public services, and other destinations. The project is further consistent with Goal LU 4 of maintaining a high quality natural environment and recreational opportunities in and around Brentwood. The design of the maintenance building promotes consistency with Goal LU 6 to maintain and enhance the visual quality of Brentwood by promoting the highest standards of architecture and site design for all development projects, both public and private.

Zoning Consistency- Planned Development 21 (PD-21)
The project site is zoned Planned Development 21 (PD-21), Area A1, which allows for singlefamily, age-restricted homes, as well as golf courses and related facilities including a clubhouse, tennis courts, maintenance structures, and related recreation facilities as ‘additional permitted uses’. The proposed maintenance building is replacing a larger building that previously existed on an adjacent site and would be considered an additionally permitted use under the golf course and related facilities listed in the development regulations of the PD-21 zoning district.

The PD-21, Area A1, zone also states that design review shall be required for golf clubhouses and related buildings. No specific setback or development regulations are otherwise included.

Further, as proposed, the maintenance building/cart barn and site location are in compliance with the requirements of PD-21, as well as other applicable regulations of the Municipal Code, such as landscaping and screening, parking, lighting and design, and site development review. 4 Packet Pg. 212
Attachment 6

Site Plan, Access, and Parking
As mentioned above, the project would be located on the northern most portion of the site, approximately 40 feet from the property line adjacent to Balfour Road. A new 20-30 foot wide drive aisle will provide golf cart and Fire District access to the building from the existing parking lot. The new maintenance building/cart barn, outside golf cart parking, and 9-foot wide by 11- foot long and 5-foot, 6-inch tall fuel tank will all be located inside a 6-foot high black cyclone fence with green slats and protected by bollards to further secure the site. New bio-retention treatment basins will also be created to offset the proposed impervious surfaces.

Proposed Site Plan

Architecture & Design
The proposed maintenance building/cart barn is rectangular in shape with a width of 40 feet, a length of 100 feet, and an overall height of 19 feet, 3 inches. The proposed building design is typical of a maintenance building and consists of metal siding on the exterior. Due to the proximity of the building in relation to Balfour Road and the existing clubhouse, staff worked closely with the applicant to modify the original submittal to encourage consistency and a high level of design while taking into account the purpose of the building. Although the exterior consists of metal siding, two different types of metal siding are proposed to provide consistency with the clubhouse architecture. The building walls are proposed to be heavily embossed/textured metal siding to mimic stucco with a wainscot that consists of a slight vertical relief to appear as paneling. The “stucco-like” body is proposed as a cream color with gray wainscoting to provide contrast, with decorative rollup maintenance doors to be located on the west and east elevations.

The applicant significantly reduced the size of the building from 7,500 square feet on the original submittal to 4,000 square feet as currently proposed in order to reduce the massing and height of the building and ensure design compatibility with the existing clubhouse. 4 Packet Pg. 213
Attachment 6

Due to existing, relatively dense landscaping along Balfour Road and the proposed screen fence, the building will be mostly screened from view from Balfour Road and Summerset Drive. 4 Packet Pg. 214
Attachment 6

Peer Review Comments
Given the location and visibility of the proposed cart barn/maintenance building, staff referred the project to the City’s peer review architect, Larry Cannon, who provided comments on the design review submittal. These comments are attached to the staff report for the Commission’s review. Mr. Cannon suggested design modifications to encourage the building to maintain consistency with the nearby existing clubhouse. His comments suggested revisions related to the roof shape and requested the addition of high windows to add design elements to the proposed relatively blank and linear building walls. All of Mr. Cannon’s comments were incorporated into the applicant’s resubmittal of the project plans.

As mentioned, staff also worked closely with the applicant after Mr. Cannon’s review to revise the materials of the building to be more consistent with the existing clubhouse. A sample of the proposed metal textures to match the clubhouse is attached for reference.

Design Guidelines
The proposed improvements incorporate certain elements identified in the City’s Commercial and Industrial Design Guidelines, as follows:
 Site planning guidelines are addressed by orienting the building so that there are substantial landscaped areas between the Balfour Road and Summerset Drive street frontage and the proposed new building and incorporating existing site trees into the new development plans.
 The existing landscape screen and proposed fencing surrounding the project site will filter views of the maintenance building from the right-of-way.  The building is also designed in a manner to minimize the visual prominence of service and loading areas as the roll-up doors are on the ends of the building and, therefore, not visible from the Balfour Road right-of-way.
 The building is designed with scale and character that respects and compliments the surrounding development.

Landscaping
Landscaping improvements were approved and installed with the original approval for the project. No new landscaping improvements are being proposed at this time.

Lighting
There is existing lighting on the project site adjacent the clubhouse and recreation building. No new lighting sources are being proposed at this time.
4 Packet Pg. 215
Attachment 6

ENVIRONMENTAL DETERMINATION:

The City previously certified an Environmental Impact Report (EIR 90-4) and subsequent mitigated negative declarations (MNDs) regarding Vesting Tentative Subdivision Map No. 7939 and Planned Development Zone (PD-21). The proposed use was included within the scope and analysis contained in those environmental documents.

The EIR and MNDs identified several potentially significant impacts; however, mitigation measures were incorporated to reduce those impacts to less than significant levels. These mitigation measures are included as project-specific conditions of approval. The requested design review (DR 20-009) application involves no (1) substantial changes in the project which will require major revisions of the previous EIR and/or MNDs due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) substantial changes with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR and/or MNDs due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR and/or MNDs were adopted, that shows that (A) the project will have one or more significant effects not discussed in the previous EIR and/or MND; (B) significant effects previously examined will be substantially more severe than shown in the previous EIR and/or MND; (C) mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or (D) mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR and/or MNDs would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. Therefore, per 14 CCR §§ 15162 and 15164, no additional environmental review is necessary for the requested design review at this time.

Additionally, the proposed project qualifies as a Class 32 categorical exemption under the California Environmental Quality Act (CEQA Guidelines Section 15332), as it is characterized as infill development, meeting the following conditions: a) the project is consistent with the existing General Plan designation and all applicable General Plan policies as well as with the applicable zoning designation and regulations, b) the proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses, c) the project site has no value for endangered, rare, or threatened species, d) approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality, and e) the site can be adequately served by all required utilities and public services.

RECOMMENDATION
Staff recommends that the Planning Commission adopt Resolution No. 21-022 approving Design Review No. 20-009 for the Brentwood Golf Club Maintenance Building, as conditioned.

Attachments:

Resolution
Project Plans
Material Sample
4 Packet Pg. 216
Attachment 6

1 PLANNING COMMISSION RESOLUTION NO. 21-022

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF BRENTWOOD APPROVING DESIGN REVIEW (DR 20-009) FOR A 4,000 SQUARE FOOT

REPLACEMENT CART BARN/MAINTENANCE BUILDING, EXTERIOR GOLF CART

PARKING, A NEW PUTTING GREEN, CONSTRUCTION OF BIO-TREATMENT

BASINS, AND RELOCATION OF AN EXISTING ABOVE-GROUND GASOLINE

FUELING TANK ASSOCIATED WITH THE BRENTWOOD GOLF CLUB LOCATED AT 100 SUMMERSET DRIVE (APN 010-020-016).

WHEREAS, BRV Investment LLC/DBA Brentwood Golf Club (the “Permittee” and “Owner”) submitted an application to the City of Brentwood, requesting approval of a design review application (DR 20-009) for the construction of a replacement 4,000 square foot cart barn/maintenance building, , exterior golf cart parking, a new putting green, construction of biotreatment basins, and relocation of an existing 2,000-gallon above-ground gasoline fueling tank located at 100 Summerset Drive (the “Project Site,” located at APN 010-020-016); and WHEREAS, DR 20-009 constitutes the “Project;” and
WHEREAS, the City referred said Project to various departments and agencies for review and recommendations; and
WHEREAS, the Planning Commission considered this design review application at a regular meeting of August 17, 2021, and considered the staff report, all accompanying information, and testimony received from the Permittee and other interested parties.

NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Brentwood hereby finds that:

A. The City previously certified an Environmental Impact Report (EIR 90-4) and subsequent mitigated negative declarations (MNDs) regarding Vesting Tentative Subdivision Map No. 7939 and Planned Development Zone (PD-21) and the use proposed was included within the scope and analysis contained in those environmental documents.

The EIR and MNDs identified several potentially significant impacts; however, mitigation measures were incorporated to reduce those impacts to less than significant levels. These mitigation measures are included as project-specific conditions of approval. The requested design review (DR 20-009) application involves no (1) substantial changes in the project which will require major revisions of the previous EIR and/or MNDs due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) substantial changes with respect to the circumstances under which the project is undertaken which will require major revisions of the previous MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR and/or MNDs were adopted, that shows that (A) the project will have one or more significant effects not discussed in the previous EIR and/or MNDs; (B) significant effects previously examined will be substantially more severe than shown in the previous

4.a
Packet Pg. 217 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

2 EIR and/or MNDs; (C) mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or (D) mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR and/or MNDs would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative.

Therefore, per 14 CCR §§ 15162 and 15164, no additional environmental review is necessary for the requested design review at this time.

The Project also qualifies for a Class 32 Categorical Exemption in accordance with Section 15332 (“In-Fill Development Projects”) of the California Environmental Quality Act (CEQA) Guidelines, in that it meets the following conditions: a) the Project is consistent with the existing General Plan designation and all applicable General Plan policies as well as with the applicable zoning designation and regulations (as set forth in Findings B.iii. and B.iv. below), b) the proposed development occurs within Brentwood city limits on a 0.83-acre project site substantially surrounded by urban uses, including other substantially similar commercial/office buildings as well as residential uses, c) the project site has no value for endangered, rare, or threatened species, d) approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality, and e) the site can be adequately served by all required utilities and public services, including water, electricity, solid waste service, and telephone service. Moreover, even if the project was not exempt from further CEQA review under Class 32, it would also be exempt from additional such review under Public Resources Code 21083.3 and State CEQA Guidelines Section 15183, as the project is consistent with the 2014 General Plan, for which an EIR was certified, as set forth in Findings B.iii and B.iv below.

B. With respect to the design review findings pursuant to Brentwood Municipal Code Section 17.820.007:
i. The proposed development shall create a well-composed urban design, harmoniously related to other facilities in the immediate area and to the total setting as seen from key vantage points in the community.

The proposed project site is designed in a manner that is sensitive to nearby developments in that the replacement maintenance building has been designed to match the golf course clubhouse and incorporate a matching roof design and architectural elements such as high windows and wainscoting.

The exterior building materials proposed are metal siding with varied textures to mimic stucco siding and plank siding for consistency with the clubhouse building. The building is proposed to be located near a densely vegetated area along Balfour Road, which will aide in screening the building from view and further creating a well-composed urban design that is harmoniously related to the other facilities.
ii. Elements of design which have significant relationship to the exterior appearance of structures and facilities shall be given special consideration; these elements include but are not limited to height, arrangement on the site,

4.a
Packet Pg. 218 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

3 texture, lighting, material, color, signs, landscaping, size, bulk and scale, and appurtenances.

Elements of design such as the high windows and a reduced building size have been incorporated. The reduced building size allowed for further reduction in the bulk, scale and massing of the proposed building to be further consistent with the proposed use of a maintenance building. The proposed finish materials are of a quality design and have been given significant special consideration regarding appropriateness to the design style of the buildings and the setting within the golf course. Special consideration including textured metal will be used to mimic the materials used on the clubhouse to ensure aesthetic cohesiveness and consistency with the existing clubhouse, while understanding the purpose and objective of a maintenance building.
iii. The proposed development shall be of a quality and character appropriate to, and serving to protect the value of, private and public investments in the immediate area.

Development of the project will improve the quality, character, and value in the immediate area, as the project will further develop an existing golf course with an appropriately sited and sized cart barn/maintenance building which is appropriate to the zoning. The maintenance building will also replace a much older maintenance building which was not architecturally integrated into the site and also was located in a highly visibly, undesirable, and inconvenient location across Summerset Drive from the main entrance to the golf course and clubhouse. The area around the cart barn/maintenance building will also be improved with an access road to the building, as well as a fence for screening and security purposes.
iv. Where the proposed development is located in an area for which a specific plan, planned development, neighborhood plan or precise plan has been adopted by the City Council, the design of the development shall conform in all significant respects with such plans.

The project is located within the Planned Development No. 21 (PD-21), Subarea A1, zone, which allows for golf courses and related facilities including a clubhouse, tennis courts, maintenance structure and related recreation facilities as ‘additional permitted uses.’ The proposed building conforms to the PD-21 requirements and allowed uses as well as other applicable regulations of the Municipal Code and has been reviewed through the design review process as required by the planned development. The site is adequately screened and designed to integrate with the existing clubhouse building in terms of design elements, color, and roof pitch. v. The proposed development shall conform with all requirements for landscaping, screening, parking, usable open space and off-street loading as set forth in this title.

The project, as designed and conditioned, will include a replacement 4,000 square foot cart barn/maintenance building for an existing golf course

4.a
Packet Pg. 219 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

4 development which has already been improved with landscaping, off-street parking, and an existing clubhouse all previously reviewed and approved under various applications. The new building is replacing a previous, much larger maintenance building that was contemplated at the time of the previous approvals. Further, the cart barn/maintenance building is an ancillary use which does not generate public usage, as it will only be used by employees. A screen fence is proposed surrounding the premises of the new building for additional screening and security purposes. vi. The site development criteria set forth in Section 17.820.008.

The siting and internal arrangement of all structures and circulation, parking and loading, lighting, access, landscape, hardscape, and utility facilities on the site are conducive to an orderly, attractive, efficient, and harmonious development. The new maintenance building is located on a portion of the golf course that is densely vegetated and screened from view on Balfour Road. The building has been designed to incorporate elements of the existing clubhouse building to ensure an attractive and harmonious development between the existing and new buildings. The maintenance building is sited so that Golf cart and fire access to this area is gained from the existing parking lot to ensure a conducive and orderly development.

Additionally, as designed, the proposed development will not have an adverse environmental effect on adjacent development, existing or potential, by reason of conflicts in land use in that the proposed development adheres to the established Semi-Public Facility land use designation in the General Plan. vii. “The City of Brentwood Design Guidelines” adopted March 24, 2001, and any other applicable specific design criteria or standards set out in this title or other city ordinance.

The proposed improvements incorporate a number of elements identified in the City’s Commercial and Industrial Design Guidelines, including:
a. Site planning guidelines are addressed by orienting the building so that there are substantial landscaped areas between the Balfour Road and Summerset Drive street frontages and the proposed new building.
b. All existing landscaping and trees will be incorporated into the new development plans. The existing landscape screen will filter views of the maintenance building from the right-of-way.
c. The building is also designed in a manner to minimize the visual prominence of service and loading areas as the roll-up doors are on the ends of the building and, therefore, not visible from the Balfour Road right-of-way.
viii. All applicable regulations of the zoning ordinance and other city ordinances, policies or resolutions.

The site is governed by Area A1 of the Planned Development No. 21 zone intended for residential and golf course use. The project conforms to all applicable requirements and design review criteria as the development is for

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Packet Pg. 220 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

5 golf course related facilities including maintenance structures which are considered an additional permitted use per the zoning district and is further designed to be consistent with the existing clubhouse onsite as further detailed in Biv and Bvi above.

C. Hereby approves Design Review No. 20-009, subject to the conditions of approval listed in Exhibit “A,” attached hereto and made a part of this resolution, and all City standards applicable to this project.

This permit shall terminate on August 17, 2022, unless actual construction begins prior to that date. However, such date may be extended by the Planning Commission upon an application filed at any time before said expiration date.

This action is final unless an appeal is filed pursuant to Chapter 17.880 of the Brentwood Municipal Code within ten (10) calendar days following Planning Commission action.

ADOPTED by the Planning Commission of the City of Brentwood at its regular meeting of August 17, 2021 by the following vote:

AYES:

NOES:

ABSENT:

RECUSE:

APPROVED
Dirk Zeigler
Planning Commission Chairperson
ATTEST:

Erik Nolthenius
Planning Manager

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Packet Pg. 221 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

6 EXHIBIT “A” TO
PLANNING COMMISSION RESOLUTION NO. 21-022
DR 20-009 DESIGN REVIEW APPROVAL FOR A 4,000 SQUARE FOOT

REPLACEMENT CART BARN/MAINTENANCE BUILDING, EXTERIOR GOLF CART

PARKING, A NEW PUTTING GREEN, CONSTRUCTION OF BIO-TREATMENT

BASINS, AND RELOCATION OF AN EXISTING ABOVE-GROUND GASOLINE

FUELING TANK ASSOCIATED WITH THE BRENTWOOD GOLF CLUB

CONDITIONS OF APPROVAL

1. The Permittee, including all successors in interest (collectively “Permittee”) shall comply with each and every condition set forth in this Permit. Design Review Permit No. DR 20- 009 (“Permit”) shall have no force or effect and no building permit shall be issued unless and until all things required by the below-enumerated precedent conditions have been performed or caused to be performed.

2. This project is approved subject to the design-level plans drawn by Kier & Wright, dated “Received December 10, 2020,” except as amended by any conditions contained herein. The subsequent construction-level plans shall match in all aspects, except for minor deviations that may be allowed by staff during its review of said plans. Other deviations will be subject to Planning Commission and/or City Council review.

3. The Permittee shall comply with all applicable Standard Conditions of Approval for Commercial and Industrial Projects, dated May 2005, hereby incorporated by reference, unless modified by any of the conditions below. Public Works and Engineering Standard Conditions of Approval shall be completed to the satisfaction of the City Engineer.

4. Any alteration of the building design, building colors, or materials from the approved plans and materials board shall be submitted for the review of the Community Development Director prior to building permit issuance and, if judged substantial, may be referred to the Design Review Subcommittee or Planning Commission for approval.

5. No rooftop equipment shall be allowed to be mounted on the roof.

6. Any future site or building-mounted light fixtures must be submitted in conjunction with the photometric plan for the review and approval of the Community Development Director. All fixtures must be of a cut-off or full cut-off classification and cut-sheets allowing verification of the design must be submitted.

7. The Permittee will need to construct the maintenance building and the fuel storage in accordance with the most current adopted editions of the California Building and Fire Codes as amended in the East Contra Costa Fire Protection District.

8. The fuel storage tank will require review and approval by the East Contra Costa Fire Protection District prior to issuance of a building permit for construction/relocation.

9. The fuel storage tank shall not exceed the storage capacity of 2,000 gallons (existing capacity) of gasoline.

10. The Permittee shall submit plans to the Building Department in conformance with the regulations contained in the American with Disabilities Act and California Title 24 Building Codes.

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Packet Pg. 222 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

7 11. The Permittee shall obtain a building permit prior to the commencement of any construction work.

12. All improvements shall be designed and constructed; all permits issued; all fees paid; and all securities submitted pursuant to applicable Federal and state laws, the Subdivision Map Act, the Brentwood Municipal Code, the City Engineering Department’s Standard Plans and Specifications, and the City Engineering Department’s Engineering Procedures Manual.

13. Permittee and all project plans and maps shall comply with Brentwood Municipal Code Title 8 “Health and Safety,” Title 9 “Public Peace and Welfare,” Title 12 “Streets, Sidewalks and Public Places,” Title 13 “Sewers,” Title 14 “Water,” Title 15 “Building and Construction,” and Title 16 “Subdivision and Land Development.” In particular:
a. Solid waste service shall comply with Brentwood Municipal Code Chapter 8.16 “Solid Waste.”
b. Construction and demolition work shall comply with Brentwood Municipal Code Chapter 8.40 “Construction and Demolition Debris Recycling.” c. Permittee shall comply with Brentwood Municipal Code Chapter 9.32 “Noise Regulations.”
d. Permittee shall comply with the encroachment permit requirements pursuant to Brentwood Municipal Code Chapter 12.08 “Street Encroachments.” e. Sewer backflow prevention, interceptors, and other health and safety requirements shall be incorporated into the project pursuant to Brentwood Municipal Code Chapter 13.04 “Sewer System – Rules and Regulations.” f. Recycled water services shall comply with Brentwood Municipal Code Chapter

13.06 “Recycled Water Regulations.”
g. Water service shall comply with Brentwood Municipal Code Chapters 14.01 “Municipal Water System” and Chapter 14.10 “Cross-Connection Control.” In addition and to comply with both health and safety requirements as well as the City’s Engineering Design Standards, all projects serving more than 25 units shall design and construct at least two independent points of potable water supply to the Project.
h. Contractors requiring construction water shall obtain a temporary water permit and shall only take water metered at a location specified by the City Engineer pursuant to Brentwood Municipal Code Section 14.01.340 “Contractors.” i. Permittee shall comply with the Federal Clean Water Act, the Municipal Regional NPDES Permit, and Brentwood Municipal Code Chapter 14.20 “Stormwater Management and Discharge Control.”

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Packet Pg. 223 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

8 j. Adequate fire access and aerial apparatus access shall comply with the requirements of the Fire District and Brentwood Municipal Code Chapter 15.06 “Fire Code.”
k. Grading shall comply with Brentwood Municipal Code Chapter 15.52 “Grading, Erosion and Sediment Control.”
l. All grading and noise generating activities shall be limited to the days and hours defined in Brentwood Municipal Code Section 15.52.060 “Grading Regulations.” m. Permittee shall indemnify the City pursuant to Brentwood Municipal Code Section

15.52.160 “City Held Harmless.”
n. Permittee shall obtain all required permits including, but are not limited to:
buildings; sewer connections; encroachment; grading; use; business license; water connection pursuant to Brentwood Municipal Code Section 16.120.050 “Procedures.”
o. All storm drain, sewer, water and street systems shall be designed and sized to accommodate such additional flows, volumes or loads as may be contributed by the most intensive developed land use of the lands adjacent to or beyond the limits of the project pursuant to Brentwood Municipal Code Section 16.120.080. p. Utilities shall be installed underground pursuant to Brentwood Municipal Code Section 16.120.120 “Undergrounding – Electric, Communication, Street Lighting and Advanced Technology Systems.”

14. Prior to issuance of an encroachment permit or approval of on-site Improvement Plans, the following conditions shall apply:
a. The Permittee shall dedicate an access easement from Summerset Drive to allow City maintenance vehicles to adequately access, operate, and maintain its existing water pump station located at 20 Summerset Drive. The rights granted and final easement configuration shall be to the satisfaction of the City Engineer. b. The Permittee shall acquire the appropriate easement(s) from the City over any encroachments onto City property and record any maintenance agreements deemed necessary by the City Engineer to ensure the Permittee is responsible for the repair of any damages caused to City infrastructure by the golf course operators, its contractors and its clients.
c. The Permittee shall design all cross slopes of finished surfaces around the proposed maintenance building to satisfy California Building Code and Americans with Disabilities Act (ADA) requirements to the satisfaction of the City Engineer.
d. The Permittee shall design and construct all utilities, including, but not limited to, meters, hydrants, poles, signs, clean-outs, boxes, etc. to be located clear of all sidewalks and driveways or as determined by the City Engineer.

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Packet Pg. 224 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

9 e. The Permittee shall design and construct all utilities with seismic considerations to the satisfaction of the City Engineer.
f. The Permittee shall design and construct all gravity utilities (i.e. storm drain and sewer) to always commence at the downstream connection and proceed to the upstream terminus.
g. The Permittee shall design and construct all gravity utilities (i.e. storm drain, sewer, and bioretention areas) to positively and completely drain by gravity without relying on any electro-mechanical or bubble-up means (i.e. pumps, lift stations, siphons, bubble-up inlets or pipes) to the satisfaction of the City Engineer.
h. The Permittee shall design and construct cathodic protection measures for all buried metallic infrastructure pursuant to City Standards or as approved by the City Engineer.
i. The Permittee shall design and construct all existing and proposed storm drain inlets with “No Dumping – Drains to Creek” thermoplastic stencils to the satisfaction of the City Engineer.
j. The Permittee shall design and construct stormwater control systems to meet the Municipal Regional NPDES Permit requirements, the latest Contra Costa County Cleanwater Program Guidebook, and to the satisfaction of the City Engineer. k. The Permittee shall obtain approval from the City Engineer on the Project Operation and Maintenance Manual for all stormwater control systems. Said Manual shall comply with all applicable Municipal Regional NPDES Permit requirements including, but not limited to, maintenance, sediment removal, weed and trash abatement, and use of chemicals. All stormwater control facilities shall be located entirely within private property.
l. The Permittee shall design and construct all landscaping with adequate root barriers to protect all City facilities, including but not limited to sidewalks, utilities, meters, ramps, and driveways. In addition, root barriers and other mitigation measure shall be incorporated into the design to minimize impacts from nearby existing trees.
m. The Permittee shall have a licensed Land Surveyor locate all existing survey monuments on or adjacent to the project, and show said monuments as protected on all construction plans. The Permittee shall cause the proper replacement and recordation of any damaged survey monuments. n. The Permittee shall provide a Traffic Control Plan in conformance with the latest edition of the Manual of Uniform Traffic Control Devices issued by Caltrans and as required by the City Engineer.
o. The Permittee shall design and construct the Project with adequate sight distance pursuant to City and Caltrans design requirements. All landscape areas required to have restrictions to comply with sight distance requirements shall be shown on applicable Plans.

4.a
Packet Pg. 225 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

10 p. The Permittee shall design and construct all on-site traffic improvements, including but not limited to signage, striping, and pavement markings to the satisfaction of the City Engineer.

15. Prior to issuance of any Building Permits, the following conditions shall apply:
a. Permittee shall annex the square footage of the new construction into the most current Fire Community Facilities District for fire protection and emergency response services established by the East Contra Costa Fire Protection District (“District”), or provide and execute an alternative funding mechanism acceptable to the District for provision of fire protection and emergency response services. b. The Permittee shall provide an approval signed and sealed by a geotechnical or structural engineer of the location, nature and proximity of stormwater features near or adjacent to buildings as determined by the City Engineer. Locations and design of any mitigating structural design feature (i.e. foundations and retaining walls) shall be shown on the appropriate construction plans. c. The Permittee shall pay all Development Impact Fees pursuant to, or otherwise comply with the latest City of Brentwood Development Impact Fee Program. d. The Permittee shall provide documents signed by a licensed engineer on building pad elevation, compaction, and appropriate remediation from unsuitable soils.

16. The Permittee shall maintain all landscaping along the project frontages between the back of sidewalk and right-of-way line.

17. The Permittee shall replace and maintain any landscaping damaged or removed during construction.

18. The Permittee shall indemnify, defend (with counsel of the City’s reasonable choosing), and hold harmless City and its City Council, its boards and commissions, officials, officers, employees, and agents (the “Indemnified Parties”) from and against any third party claim, action, or proceeding against City and/or the Indemnified Parties to attack, review, set aside, void, or annul the City’s approval of the project approved herein, including adoption of DR 20-009, and any environmental determination made with regard thereto. This indemnification shall include, but not be limited to, damages awarded against the City, if any, costs of suit, reasonable attorneys’ fees, and other reasonable expenses incurred in connection with such claim, action, cause of action, suit or proceeding. The Permittee shall pay to the City upon demand or, as applicable, on a monthly basis to counsel of City’s reasonable choosing, amounts owed pursuant to the indemnification requirements prescribed in this condition. City shall promptly notify the Permittee of any claim, action, or proceeding and shall engage in reasonable efforts to cooperate in the defense.

4.a
Packet Pg. 226 Attachment: Resolution (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

Brentwood Golf Course Maintenance Building
Brentwood, CA
May 6, 2021

BRENTWOOD, CALIFORNIA
OCTOBER 25, 2020

BRENTWOOD GOLF COURSE MAINTENANCE BUILDING

CIVIL ENGINEER

ARCHITECT

LANCE CRANNELL, AIA
SDG ARCHITECTS, INC.
3361 WALNUT BLVD. SUITE 120
BRENTWOOD, CA 94513
PHONE: (925) 634-7000

PROJECT DIRECTORY

PLANNING SUBMITTAL
SHEET INDEX:

A00 COVER SHEET
A01 EXISTING SITE PLAN
A02 AERIAL MAP
A03 ARCHITECTURAL SITE PLAN
A04 FLOOR & ROOF PLAN
A05 EXTERIOR ELEVATIONS
A06 COLOR & MATERIALS
A07 ACCESSIBLE ROUTE EXHIBIT

REX CHOE, OWNER REPRESENTATIVE

BRENTWOOD GOLF COURSE
100 SUMMERSET DR.

BRENTWOOD, CA 94513
PHONE: (925) 516-3400
SDG 900.444
ADDRESS: 100 SUMMERSET DR.

BRENTWOOD, CA 94513
APN: 010-020-016
GENERAL PLAN: SPF
ZONING: PD-21
BUILDING AREA: 4,000 S.F.

PARCEL AREA: +/- 1,448,806 S.F.
(33.26 GROSS ACREAGE)
TYPE OF CONSTRUCTION: TYPE V-B
OCCUPANCY GROUP: U

PROJECT DATA SUMMARY

ZICO SARYEDDEAN, PE
KIER + WRIGHT
2850 COLLIER CANYON ROAD
LIVERMORE, CA 94551
PHONE: 925-245-8788 x2022
OWNER

PROPOSED BUILDING AND FUEL STORAGE SHALL BE

CONSTRUCTED IN ACCORDANCE WITH THE MOST

CURRENT ADOPTED EDITIONS OF THE CALIFORNIA

BUILDING AND FIRE CODES AS AMENDED IN THE EAST
CONTRA COSTA FIRE PROTECTION DISTRICT ORDINANCE.

REVISED: MAY 6,2021
C1 COVER
C2 TOPOGRAPHIC SURVEY
C3 PRELIM GRADING & UTILITY PLAN
C4 EROSION CONTROL PLAN
C5 STORM WATER QUALITY PLAN
June 7,

4.b
Packet Pg. 227 Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

BALFOUR RD. SUMMERSET DR.
(E) TEE BOX
(E) VEGITATION,

VERIFY LOCATION

IN FIELD

PROPERTY
LINE
(E) PATHWAY
(E) TEE BOX
(E) TREE TO
REMAIN

PROPERTY
LINE
(E) TEE BOX
(E) TREES

TO REMAIN
(E) PARKING
(E) ENCLOSURE
(E) GOLF
COURSE
(E) GOLF

PRACTICE
AREA
Brentwood Golf Course Maintenance Building
Brentwood, CA
May 6, 2021
0 10' 20' 40'

EXISTING SITE PLAN
A01

4.b
Packet Pg. 228 Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

4.b
Packet Pg. 229 Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

BALFOUR RD.

NOTE : ALL CROSS SLOPES OF FINISHED

SURFACES AROUND THE MAINTENANCE

BUILDING SHALL CONFORM WITH APPLICABLE
SECTIONS OF C.B.C. AND ADA REQUIREMENTS
- SEE CIVIL DRAWINGS. SUMMERSET DR. 15'-0" 25'-0" 40'-0" 25'-0" 13'-0" +/- 163'-4" 31'-2" 126'-0" 29'-0" 100'-0" 40'-0" (E) TEE BOX
(E) VEGETATION,

VERIFY LOCATION

IN FIELD

PROPERTY
LINE
(E) PATHWAY
(E) TEE BOX +/- 21'-0"
(N) PUTTING
GREEN
+/- 308'-7"
+/- 55'-1"

REMOVE (E) TREES

TO ENLARGE

PATHWAY

PROPERTY
LINE
(E) PARKING
(E) ENCLOSURE
(N) ENTRY
GATE
(E) GOLF

PRACTICE
AREA +/- 66'-11"
20'-0"
14'-6"
30'-0" +/- 36'-7"
6" CURB

BIO TREATMENT
BASIN
CART BARN / MAINT. BLDG.
40'x100' / 4,000 S.F.
'U' GUTTER TO DRAIN TO

TREATMENT PLANTER
(N) BLACK CYCLONE FENCE W/

GREEN SLATS SURROUNDING
(N) FLATWORK, 6 FT HIGH TYP.

UNLESS OTHERWISE NOTED

CART PARKING
+/- 17,300 S.F.
(E) TREE TO
REMAIN

TREATMENT

PLANTER

RELOCATED ABOVE GROUND

GASOLINE FUELING TANK FOR

LAWNMOWERS

BOLLARDS
(N) BLACK CYCLONE

FENCE W/ GREEN

SLATS SURROUNDING
(N) FLATWORK &

RELOCATED

FUELING TANK

FIRE TRUCK
ACCESS PATH 20'-0" 5'-0" 20'-0" 5'-0"
Brentwood Golf Course Maintenance Building
Brentwood, CA
May 6, 2021
0 10' 20' 40'

ARCHITECTURAL SITE PLAN
A03

4.b
Packet Pg. 230 Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

4:12
4:12
2'-0"
TYP.

EAVE
4:12
4:12 100'-0"
40'-0"

CART BARN /

MAINTENANCE BUILDING

FLOOR PLAN PER OWNER
OFFICE
12' x 12'
REST.
8' x 8'
Brentwood Golf Course Maintenance Building
Brentwood, CA
May 6, 2021
0 2' 4' 6' 8' 16'

FLOOR PLAN
A04

SQUARE FOOTAGE
BUILDING AREA 4000 SQ. FT.

ROOF PLAN FLOOR PLAN

4.b
Packet Pg. 231 Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

4.b
Packet Pg. 232 Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

4.b
Packet Pg. 233 Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

BALFOUR RD. SUMMERSET DR.

PROPERTY LINE
(E) PATHWAY
(N) PUTTING
GREEN

PROPERTY
LINE
(E) PARKING
(E) ENCLOSURE
(E) CLUBHOUSE
/ RESTAURANT
(E) GOLF SHOP
(E) ADA

PARKING
STALLS
CART BARN / MAINT. BLDG.
40'x100' / 4,000 S.F.

CART PARKING
+/- 17,300 S.F.

Brentwood Golf Course Maintenance Building
Brentwood, CA
May 6, 2021
0 8' 16' 24' 32' 64'

ACCESSIBLE ROUTE EXHIBIT
A07
SITE KEY:
- ACCESSIBLE PATH OF TRAVEL
MIN. 48" WIDE CONTINUOUS ACCESSIBLE ROUTE

TO ACCESSIBLE PARKING AND PUBLIC WAY

4.b
Packet Pg. 234 Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

X
X

X X X X X
X

COMPACT
X X X
X X

BRENTWOOD GOLF COURSE
FOR

BRENTWOOD MAINTENANCE BUILDING
OF

PRELIMINARY SITE IMPROVEMENT PLANS

BRENTWOOD, CALIFORNIA

VICINITY MAP
R
Callbefore you dig. Know what's below.

SHEET INDEX

SHEET DESCRIPTION
CIVILC1 COVERC2 TOPOGRAPHIC SURVEYC3 PRELIM GRADING & UTILITY PLANC4 EROSION CONTROL PLANC5 STORM WATER QUALITY PLAN COVER
C1
2850 Collier Canyon Road
Livermore, CA 94551
Phone: (925) 245-8788
www.kierwright.com
5/10/2021
OF _ SHEETSSHEETDATESCALEDESIGNERJOB NO. A20665
NO. REVISION NO.BY REVISION BY
ZS

BRENTWOOD, CALIFORNIA

DRAWN BY VB

AS SHOWN
OF
FOR

BRENTWOOD GOLF COURSE

BRENTWOOD GOLF COURSE
BENCHMARK ” BASIS OF BEARINGS PROJECT LOCATION NORTH
N
SITE
DECEMBER, 2020

ABBREVIATIONS
LEGEND

4.b
Packet Pg. 235
Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment
6

TOPOGRAPHIC SURVEY
C2
2850 Collier Canyon Road
Livermore, CA 94551
Phone: (925) 245-8788
www.kierwright.com
5/10/2021
OF _ SHEETSSHEETDATESCALEDESIGNERJOB NO. A20665
NO. REVISION NO.BY REVISION BY
ZS

BRENTWOOD, CALIFORNIA

DRAWN BY VB

AS SHOWN
OF
FOR

BRENTWOOD GOLF COURSE

BRENTWOOD GOLF COURSE

LEGEND ABBREVIATIONS
NORTH

4.b
Packet Pg. 236
Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6 Page 515 of 574
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X

X X X X
X

COMPACT
X
X
X
X
X
X
X
X
X
X
X
X
X
F.F. 110.48
4,000 SF
LEGEND

PRELIM GRADING & UTILITY PLAN
C3
2850 Collier Canyon Road
Livermore, CA 94551
Phone: (925) 245-8788
www.kierwright.com
5/10/2021
OF _ SHEETSSHEETDATESCALEDESIGNERJOB NO. A20665
NO. REVISION NO.BY REVISION BY
ZS

BRENTWOOD, CALIFORNIA

DRAWN BY VB

AS SHOWN
OF
FOR

BRENTWOOD GOLF COURSE

BRENTWOOD GOLF COURSE
CONCRETE "U" GUTTER AT TURN-DOWN
1 2 DEEPENED KEYED CURB WITH "U" GUTTER

NOTCHED CURB
N.T.S.

NORTH

4.b
Packet Pg. 237
Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6 Page 516 of 574
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X

X X X X
X

COMPACT
X
X
X
X
X
X
X
X
X
X
X
X
X

EROSION CONTROL PLAN
C4
2850 Collier Canyon Road
Livermore, CA 94551
Phone: (925) 245-8788
www.kierwright.com
5/10/2021
OF _ SHEETSSHEETDATESCALEDESIGNERJOB NO. A20665
NO. REVISION NO.BY REVISION BY
ZS

BRENTWOOD, CALIFORNIA

DRAWN BY VB

AS SHOWN
OF
FOR

BRENTWOOD GOLF COURSE

BRENTWOOD GOLF COURSE LEGEND
2 -
1 -
3 - STRAW WATTLE

LIVE STAKE
1"x1" STAKE
1 NOTE:

DROP INLET SEDIMENT FILTER

UTILIZING ROCK BARRIER BAGS
2 3

EXISTING CURB

INLET FILTER DETAIL
1 -
1 -
2 -
2 -
2 -
2 -
3 -
3 -
2 - NORTH
1 -
1 - 4.b
Packet Pg. 238
Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6 Page 517 of 574
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X

X X X X
X

COMPACT
X
X
X
X
X
X
X
X
X
X
X
X
X
DMA-1
DMA-2

STORM WATER QUALITY PLAN
C5
2850 Collier Canyon Road
Livermore, CA 94551
Phone: (925) 245-8788
www.kierwright.com
5/10/2021
OF _ SHEETSSHEETDATESCALEDESIGNERJOB NO. A20665
NO. REVISION NO.BY REVISION BY
ZS

BRENTWOOD, CALIFORNIA

DRAWN BY VB

AS SHOWN
OF
FOR

BRENTWOOD GOLF COURSE

BRENTWOOD GOLF COURSE
NORTH

TYPICAL TREATMENT PLANTER SECTION
1 LEGEND

4.b
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Attachment: Project Plans (2443 : Brentwood Golf Course Maintenance Building) Attachment 6 Page 518 of 574

4.c
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4.c
Packet Pg. 241 Attachment: Material Sample (2443 : Brentwood Golf Course Maintenance Building) Attachment 6

STAFF REPORT

PLANNING COMMISSION REGULAR MEETING OF
SEPTEMBER 20, 2022
PREPARED BY: Sarah Yuwiler, Associate Planner
[email protected]
PROJECT DESCRIPTION: Item No. 2, An application for a one-year time extension for Design Review No 20-009 for a 4,000
square foot replacement cart barn/maintenance
building, exterior golf cart parking, a new putting
green, construction of bio-treatment basins, and
relocation of an existing above-ground gasoline
fueling tank associated with the Brentwood Golf
Course located at 100 Summerset Drive (APN 010-
020-016).

GENERAL PLAN: SPF (Semi-Public Facility)
ZONING: Planned Development 21 (PD-21), Area A1
OWNER/APPLICANT: BRV Investment Brentwood LLC/Brentwood Country Club
PREVIOUS ACTIONS:

On April 14, 1992, by way of Resolution No. 92-49, the City Council Certified Final EIR 90-4(a) for the Brentwood Country Club development.

On April 28, 1992, by way of Ordinance No. 512, the City Council approved a rezoning to Planned Development 15 (PD-15) for the properties generally located at Balfour Road and Fairview Avenue, the area known as the Brentwood Country Club. The Planning Commission subsequently approved Vesting Tentative Subdivision Map No. 7642 for an active adult development
On January 26, 1993, by way of Ordinance No. 512, the City Council amended Chapter 17.465 of the Municipal Code, Planned Development 15 (PD-15) zoning district, governing the property located at the corner of Fairview Avenue and Balfour Road, in order to revise the development standards for Active Adult single-family development.

On October 5, 1993, by way of Resolution No. 93-47, the Planning Commission approved Conditional Use Permit No. 93-7 (CUP 93-7) for a temporary executive nine-hole golf course, a putting green, driving range, a golf course maintenance building, a 154-space outdoor recreational vehicle storage yard, and related facilities and improvements, which was valid for six years and was set to expire on October 5, 1999. This conditional use permit was to provide recreational opportunities for the active adult residential community (TSM 7642) being

Attachment 7

developed across Balfour Road to the north. At this time, the Planning Commission also adopted a Negative Declaration to address the potentially adverse environmental impacts.

On June 27, 1995, by way of Ordinance No. 552, the City Council adopted Section 17.471 of the Brentwood Municipal Code, thereby rezoning (RZ 94-4) the entirety of the previous PD-15 zoning to Planned Development 21 (PD-21) and establishing development standards for the Brentwood Country Club development.

On August 15, 1995, by way of Resolution No. 95-22, the Planning Commission approved Vesting Tentative Subdivision Map No. 7939 (VTSM 7939), for 511 single-family residential lots, approximately 26 acres for commercial uses, and portions of an 18-hole golf course and administrative center associated with the Brentwood Country Club.

On February 18, 1997, by way of Resolution No. 97-09, the Planning Commission approved Design Review No. 96-14 (DR 96-14) for the gatehouse, recreation center, golf clubhouse for the Brentwood Country Club, and single-family homes approved under VTSM 7939.

On August 17, 1999, by way of Resolution No. 99-32, the Planning Commission approved a tenyear time extension of CUP 93-7 for the temporary nine-hole golf course, putting green, driving range, golf course maintenance building, outdoor recreational vehicle storage yard and related facilities and improvements.

On March 25, 2008, by way of Ordinance No. 857, the City Council approved a rezone (RZ 07- 09) updating the planned development sections within Title 17 of the Brentwood Municipal Code including clarifying, among other things, that golf course and related facilities including clubhouses, tennis courts, maintenance structures and related recreational facilities are considered additionally permitted uses within Areas A1 and A2 of the PD-21 zone.

On May 4, 2020, a demolition permit was issued for the previous maintenance building on the parcel adjacent to the subject parcel which was approved under CUP 93-7.

On August 17, 2021, by way of Resolution No. 21-022, the Planning Commission approved Design Review No. 20-009 (DR 20-009) for a 4,000 square foot replacement cart barn/maintenance building, exterior golf cart parking, a new putting greet, construction of biotreatment basins, and relocation of an existing above-ground gasoline fueling tank associated with the Brentwood Golf Club.

BACKGROUND:

The project area is within the confines of the existing Brentwood Golf Club, formerly known as the Brentwood Country Club, located at the southeast corner of Balfour Road and Summerset Drive.

The site is designated by the General Plan for Semi-Public Facility land use. This land use category applies to land areas reserved for privately owned uses that serve the community.

The Planned Development No. 21, Area A1, zoning designation which applies to the project site is intended for single-family, age-restricted homes, as well as golf courses and related facilities including a clubhouse, tennis courts, maintenance structures, and related recreation facilities as ‘additional permitted uses’.

Attachment 7

The applicant is requesting approval of a one-year time extension for the Design Review (DR 20-009) for a 4,000 square foot replacement cart barn/maintenance building and associated related improvements. If approved, this would be the first time extension for the project.

Proposed Site Plan
Detailed Project Description
The proposed project includes a one-year time extension for DR 20-009 for the construction of a replacement 4,000 square foot maintenance building/cart barn to be located at 100 Summerset Drive, which is located on the northwestern side of the 33.26-acre golf course, near the Balfour Road project frontage. The proposal also includes construction of an access road from the existing parking lot to the new maintenance building/cart barn, exterior golf cart parking, a new putting green, construction of bio-treatment basins, and relocation of an existing 2,000 gallon above-ground gasoline fueling tank. The new maintenance building will replace a larger maintenance building that was demolished in 2020 on the adjacent parcel, currently being developed by Shea Homes and previously developed with a temporary golf course, driving range, and RV facility associated with the Brentwood Golf Club.

ANALYSIS:

A full analysis of the project was provided in the staff report prepared for the Planning Commission meeting of August 17, 2021, attached hereto. Since the design review approval, the applicant has been faced with increased prices due to inflation, and in order to control costs, they have had to make changes to the development team, which has slowed the process.

There have been no changes to the project site or plans that would necessitate any additional conditions on the project. The applicant submitted the time extension application on June 15, 2022, prior to the expiration date for the Design Review approval, as required by the City’s Municipal Code (Section 17.800.012).

Attachment 7

Under that provision in the Municipal Code, requests for an extension of time are subject to the same procedure and regulations as those applicable to the original application. The findings adopted by the Planning Commission in initially approving this project continue to apply and are included in the resolutions attached for the Commission’s consideration of this requested extension.

ENVIRONMENTAL DETERMINATION:

The City previously certified an Environmental Impact Report (EIR 90-4) and subsequent mitigated negative declaration (MND) regarding Vesting Tentative Subdivision Map No. 7939 and Planned Development Zone (PD-21). The proposed use was included within the scope and analysis contained in those environmental documents.

The EIR and MND identified several potentially significant impacts; however, mitigation measures were incorporated to reduce those impacts to less than significant levels. These mitigation measures are included as project-specific conditions of approval. The requested design review (DR 20-009) application involves no (1) substantial changes in the project which will require major revisions of the previous EIR and/or MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) substantial changes with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR and/or MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR and/or MND were adopted, that shows that (A) the project will have one or more significant effects not discussed in the previous EIR and/or MND; (B) significant effects previously examined will be substantially more severe than shown in the previous EIR and/or MND; (C) mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or (D) mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR and/or MND would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. Therefore, per 14 CCR §§ 15162 and 15164, no additional environmental review is necessary for the requested design review at this time.

Additionally, the proposed project qualifies as a Class 32 categorical exemption under the California Environmental Quality Act (CEQA Guidelines Section 15332), as it is characterized as infill development, meeting the following conditions: a) the project is consistent with the existing General Plan designation and all applicable General Plan policies as well as with the applicable zoning designation and regulations, b) the proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses, c) the project site has no value for endangered, rare, or threatened species, d) approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality, and e) the site can be adequately served by all required utilities and public services.

RECOMMENDATION
Staff recommends that the Planning Commission adopt Resolution No. 22-021, approving a one-year time extension for Design Review No. 20-009 (DR 20-009-A1) for the Brentwood Golf Club Maintenance Building, as conditioned.

Attachment 7

Attachments:

Planning Commission Resolution No. 22-021
Request for Extension
Planing Commission Resolution No. 21-022
August 17, 2021 Planning Commission Staff Report and Plans

Attachment 7

PLANNING COMMISSION AGENDA ITEM NO. E.1
08/01/2023
SUBJECT: Design Review Amendment DR 20-009 A2 for a paved outdoor equipment storage and maintenance yard associated with the Brentwood Golf Club located at 100 Summerset Drive (APN 010- 020-016).

DEPARTMENT: Community Development
STAFF: Erik Nolthenius, Planning Manager
Sarah Yuwiler, Associate Planner

TITLE/RECOMMENDATION
Staff recommends that the Planning Commission adopt Resolution No. 23-027, approving the design review amendment (DR 20-009 A2) to eliminate the previously approved maintenance building and allow for an approximately 26,460 square foot paved and fenced outdoor equipment storage and maintenance yard, relocation of an existing above-ground gasoline fueling tank, new putting green, and construction of bio-retention basins associated with the Brentwood Golf Club located at 100 Summerset Drive, as conditioned.

The City previously certified an Environmental Impact Report SCH# 1991013066 (EIR 90-4) and subsequent mitigated negative declaration (MND) regarding Vesting Tentative Subdivision Map No. 7939 and Planned Development Zone (PD-21). The proposed use was included within the scope and analysis contained in those environmental documents. Therefore, per 14 CCR §§ 15162 and 15164, no additional environmental review is necessary for the requested design review at this time.

PREVIOUS ACTION(S)
Previous actions taken by the Planning Commission and City Council are included as Attachment 1. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

PROJECT DESCRIPTION
The proposed project consists of a request to modify the previous design review approval that allowed for the construction of a 4,000 square foot golf

Attachment 8

PLANNING COMMISSION AGENDA ITEM NO. E.1
08/01/2023
cart/maintenance building and associated improvements. The applicant is currently requesting to eliminate construction of the building and proceed only with a fenced maintenance and storage yard within the previously approved project footprint.

BACKGROUND
In August 2021, the Brentwood Golf Club received approval to construct a new 4,000 square foot cart barn/maintenance building, exterior golf cart parking, a new putting green, construction of bio-retention basins, and relocation of an existing aboveground gasoline fueling tank. In September 2022, the golf course received approval of a one-year time extension of the project due to financial issues and associated COVID-related impacts.

In March 2023, prior to the expiration of the time extension, the applicant submitted a subsequent request to eliminate the construction of the maintenance building. This current request proposes to build all other aspects of the previously approved project, with the exception of the construction of the maintenance building itself due to cost constraints. Instead, the applicant proposes to store all items listed in written description (Attachment 4) behind an 8-foot high chain link fence with green slats per the original approval.

PROJECT LOCATION
Figure 1: Aerial Photograph of Project Site
Location of proposed
maintenance yard

Attachment 8

PLANNING COMMISSION AGENDA ITEM NO. E.1
08/01/2023

SITE PLAN
Figure 2: Previously Approved Site Plan
Figure 3: Proposed Modified Site Plan

Attachment 8

PLANNING COMMISSION AGENDA ITEM NO. E.1
08/01/2023

As mentioned, the applicant proposes to construct all previously approved improvements such as paved fire access, relocation of the above ground fuel storage tank, new putting green, fence enclosure, and bio-retention basins. The approximately 90-foot by 294-foot footprint of the previously approved fence enclosure is not proposed to be modified, nor is the square footage of the previously approved paved area.

MODIFICATIONS FROM PREVIOUS APPROVAL
The following lists the proposed modifications from the previous approval:
 The 4,000 square foot cart barn/maintenance building has been eliminated.  The entrance gates to the storage area are now proposed to be swinging gates rather than the previously approved sliding gates.
 A 3-foot, 6-inch wide pedestrian gate has been added adjacent to the vehicular access swinging gates.
 The fence height has been increased from 6 feet to 8 feet in height for additional screening.
 Eight (8) new pole light fixtures have been added around the perimeter of the fenced enclosure.

Figure 4: Sample Fencing Material

Attachment 8

PLANNING COMMISSION AGENDA ITEM NO. E.1
08/01/2023

LIGHTING
As mentioned above, the applicant proposes to add eight (8) new 24-foot tall pole light fixtures around the perimeter of the fenced enclosure for security purposes. The previously approved building would have included wall mounted light fixtures to address nighttime security concerns. The current proposal does not include any building or other structure to which light fixtures could be attached, therefore, freestanding pole lights are now proposed. Additionally, as there is no longer a building for materials and equipment to be stored, any storage of items will be behind the 8-foot tall fence and lighting is intended to help protect the property and deter thefts and vandalism from occurring. The minimum projected foot-candles within the fenced equipment storage area is 1.1 and the maximum is 6.2. The photometric plans indicate that there will not be any light spill over onto Balfour Road, as the lights will be shielded. The maintenance yard is proposed on the north edge of the golf course along Balfour Road and there is no adjacent residential development on that side of the course.

LANDSCAPING
The current proposal does not include the addition of landscaping however, the existing landscaping along Balfour Road is densely vegetated (as pictured in Figure 5 below) further providing a large amount of screening for the existing golf course and specifically the proposed maintenance and storage area. Additionally, staff has added a condition of approval that requires landscaping plans to be submitted to staff for new landscaping to be installed along the Balfour Road and Summerset Drive sides of the fence enclosure to provide enhanced screening from the public right of way.

Figure 5: Existing street view along Balfour Road

Attachment 8

PLANNING COMMISSION AGENDA ITEM NO. E.1
08/01/2023

ENVIRONMENTAL DETERMINATION
The City previously certified an Environmental Impact Report SCH# 1991013066 (EIR 90-4) and subsequent mitigated negative declaration (MND) regarding Vesting Tentative Subdivision Map No. 7939 and Planned Development Zone (PD-21). The proposed use was included within the scope and analysis contained in those environmental documents.

The EIR and MND identified several potentially significant impacts; however, mitigation measures were incorporated to reduce those impacts to less than significant levels.

These mitigation measures are included as project-specific conditions of approval. The requested design review amendment (DR 20-009 A2) application involves no (1) substantial changes in the project which will require major revisions of the previous EIR and/or MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) substantial changes with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR and/or MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR and/or MND were adopted, that shows that (A) the project will have one or more significant effects not discussed in the previous EIR and/or MND; (B) significant effects previously examined will be substantially more severe than shown in the previous EIR and/or MND; (C) mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or (D) mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR and/or MND would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. Therefore, per 14 CCR §§ 15162 and 15164, no additional environmental review is necessary for the requested design review at this time.

Additionally, the proposed project qualifies as a Class 32 categorical exemption under the California Environmental Quality Act (CEQA Guidelines Section 15332), as it is characterized as in-fill development, meeting the following conditions: a) the project is consistent with the existing General Plan designation and all applicable General Plan policies as well as with the applicable zoning designation and regulations, b) the proposed development occurs within city limits on a project site of no more than five

Attachment 8

PLANNING COMMISSION AGENDA ITEM NO. E.1
08/01/2023
acres substantially surrounded by urban uses, c) the project site has no value for endangered, rare, or threatened species, d) approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality, and e) the site can be adequately served by all required utilities and public services.

GENERAL PLAN
The project site is designated for Semi-Public Facility development by the General Plan Land Use Map. This land use category applies to land areas reserved for privately owned uses that serve the community. These uses include religious assembly facilities, golf courses and other privately owned recreation facilities, private schools, and day care centers. The existing Brentwood Golf Club and its facilities, including the proposed improvements, comply with the intent of this General Plan land use category. Therefore, the project is consistent with the current land use designation as well as other relevant goals and policies of the General Plan, such as Goal LU 2 of establishing and maintaining residential neighborhoods as safe and attractive places to live with convenient access to commercial services, recreational facilities, employment opportunities, public services, and other destinations. The project is further consistent with Goal LU 4 of maintaining a high quality natural environment and recreational opportunities in and around Brentwood.

The design of the equipment storage area promotes consistency with Goal LU 6 to maintain and enhance the visual quality of Brentwood by ensuring that any and all equipment and materials will be fully screened from view promoting the highest standards site design through the inclusion of durable fence materials, ample landscaping screening and placement away from residences.

ZONING/SURROUNDING LAND USES
The project site is zoned Planned Development 21 (PD-21), Area A1, which allows for single-family, age-restricted homes, as well as golf courses and related facilities including a clubhouse, tennis courts, maintenance structures, and related recreation facilities as ‘additional permitted uses’. The proposed storage area is replacing a larger building that previously existed on an adjacent site and would be considered an additionally permitted use under the golf course and related facilities listed in the development regulations of the PD-21 zoning district.

The PD-21, Area A1, also states that design review shall be required for golf clubhouses and related buildings. No specific setback or development regulations are otherwise included. Further, as proposed, the equipment storage area and site location are in compliance with the requirements of PD-21, as well as other applicable regulations of the Municipal Code, such as dense landscaping and screening, the addition of lighting around the equipment storage and maintenance yard, and the siting away from residences.

Attachment 8

PLANNING COMMISSION AGENDA ITEM NO. E.1
08/01/2023

OWNER/APPLICANT
Brentwood Golf Club

ANALYSIS
The golf course has faced many financial challenges over the past few years. While the proposal does not include construction of a maintenance building, the project does propose to construct a black chain link fence with green 95% privacy slats, as was previously approved for security measures around the maintenance building. All storage and maintenance activities will be contained within this enclosure, and the project has been conditioned such that the equipment and materials stored within cannot exceed the height of the proposed 8-foot tall fence.

ATTACHMENT(S)

1. Previous Actions

2. Planning Commission Resolution No. 23-027

3. Project Plans

4. Project Description

5. August 17, 2021 Planning Commission Staff Report and Plans

6. September 20, 2022 Planning Commission Time Extension Staff Report and Plans

Attachment 8

CITY COUNCIL AGENDA ITEM NO. H.2
09/12/2023
SUBJECT: Establish a Low Income Senior/Permanent Disability Discount Program for Solid Waste and Water Utility Services
DEPARTMENT: Finance and Information Systems
STAFF: Kerry Breen, Director of Finance and Information Systems/City Treasurer

TITLE/RECOMMENDATION
Staff recommends adopting a resolution re-establishing a Discount Program to provide a discount of 50% on fixed water utility base meter charges and a discount of 33% on solid waste utility 32-gallon garbage cart service for qualified, Low-Income Seniors/Permanently Disabled persons.

FISCAL IMPACT
The reestablishment of a Low Income Senior/Permanent Disability discount program would offer discounts on solid waste and water services to qualified households. The program would be funded with existing eligible revenue sources within each enterprise, primarily late fees. Annual program costs are estimated to be approximately $60,000 for the water enterprise and $45,000 for solid waste. The City has sufficient capacity and funding to restore this program at these cost levels.

The City may not increase utility rates to fund this program, and as such will only rely on existing, non-rate driven revenue currently collected in the Water and Solid Waste Enterprises.

BACKGROUND
The City previously had a discount program for low-income seniors and customers with permanent disabilities. That program provided a discount on the fixed water base meter charge of 50% ($9.54/month savings in 2013) and a 33% reduction on 32-gallon garbage cart service ($7.39/ month savings). This program was discontinued by the City Council in 2013, and existing program recipients were allowed to continue participating as long as eligibility requirements continued to be met. There were approximately 230 residents in the discount program when it closed in 2013. As of July 31, 2023 there were 56 residents remaining in the program.

CITY COUNCIL AGENDA ITEM NO. H.2
09/12/2023
The annual cost of the current closed program is approximately $10,000 for the water portion and $6,500 for the solid waste portion. The program cannot be subsidized by utility rates, and is therefore funded by existing utility late fees and service application fees.

The first consideration in developing a potential discount program is determining funding availability. Staff expects annual available revenue (late fees and application fees) of approximately $125,000 in the Solid Waste Fund and $225,000 in the Water Fund. Staff believes these amounts would provide sufficient funding for a meaningful discount program. It should be noted that to the extent these types of revenues are not used or spent, they remain as cash available in the respective enterprise and serve to reduce future rate increases for the whole system.

With available funding in place to enact a program, staff surveyed other local solid waste and water providers to better understand their current program offerings.

Often times, service was provided by a third party (e.g. CCWD, Mt. Diablo Resource Recovery). A summary of the results is presented below. Most of the larger agencies do offer Low-Income Senior discounts, with an average discount of approximately 30% for solid waste (limited to the smallest cart option) and varying discounts for water (generally 25% - 50% off the base meter charge).

The City of Brentwood’s prior low-income senior/disability discounts of 50% off the water base meter charge and 33% off the smallest size garbage option (32-gallon) would be consistent with discounts currently offered by other agencies, and staff recommends this program be considered for restoration. The monthly discount amount offered would be $14.08 for water service (at the 5/8 or 3/4-inch meter level) and $10.73 for solid waste service, for a total monthly discount of $24.81. The water discount would be higher for those households with a larger meter (e.g. $20.62 discount with a 1-inch meter).

While it is not possible to know exactly how many residents may qualify for a new program, we do know that approximately 230 households were enrolled in 2013. The City Water Discount Solid Waste Discount
Oakley Low Inc Sr/Disability - 25%-50% off base Low Inc Sr - 15% off smallest cart Pittsburg Low Inc Sr/Disability - first 4 units of water Low Inc Sr - 51% off smallest cart Concord Low Inc Sr/Disability - 50% off base Low Inc Sr - 21% off smallest cart Antioch None None
Bay Point Low Inc Sr - $18/mo max credit None
Discovery Bay None None

CITY COUNCIL AGENDA ITEM NO. H.2
09/12/2023
City’s population has increased 21% over the past ten years, indicating we could expect around 280 eligible households today.

Conservatively estimating 350 households signing up for the discount program, the annual costs to the enterprises would be approximately $60,000 for water discounts and $45,000 for solid waste discounts, which would be sustainable under the existing late fees/application fees received.

If enacted, the relaunched discount program would be substantially similar to the preceding version closed in 2013, with the following parameters, under the administration of the Director of Finance & Information Systems:
 Qualified Seniors are those age 62+ with an income below the Housing and Urban Development (HUD) guideline for “Very Low-Income” for Contra Costa County (currently $50,000 for 1-person, and $57,150 for a 2-person household)
 Qualified Permanently Disabled persons are those receiving permanent disability insurance benefits from the Social Security Administration, with the same income limitations as detailed above
 Providing a 50% discount on fixed water base meter charges to qualified Seniors and Permanently Disabled persons
 Providing a 33% discount on 32-gallon garbage service to qualified Seniors and Permanently Disabled persons
 Utility bill must be in the applicant’s name
 City staff would require a requalification process be undertaken every two years

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

ATTACHMENT(S)

1. Previous Action

2. Resolution

3. Exhibit “A”

ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On February 12, 1991, the City Council approved Resolution 91-18, establishing a Low Income Senior Discount Program for water service.

On May 12, 1992, the City Council approved Resolution 92-60, amending the Low Income Senior Discount Program to include low income residents with total permanent disability.

On April 12, 1994, via Resolution 94-52, the City Council approved utility rates for the Solid Waste Enterprise which included a Low Income Senior Discount.

On November 12, 2013, the City Council, in conjunction with the adoption of the 2013-2018 solid waste rate study via Resolution 2013-162, eliminated the Low Income Senior Discount program for the Solid Waste Enterprise.

On November 12, 2013, the City Council, in conjunction with the adoption of the 2013-2018 water rate study via Ordinance 922, eliminated the Low Income Senior Discount program for the Water Enterprise.

On July 25, 2023, the City Council directed staff to spend time and resources to research a funding source and budget implications for a new discount program for residential utility customers or to bring back the previous discount program for residential utility customers.

RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD ESTABLISHING A LOW INCOME SENIOR /

PERMANENT DISABILITY DISCOUNT PROGRAM FOR SOLID
WASTE AND WATER UTILITY SERVICES.

WHEREAS, on February 12, 1991, the City Council adopted Resolution 91-18, establishing a Low Income Senior Discount Program for water utility service; and WHEREAS, on May 12, 1992 the City Council adopted Resolution 96-60, expanding the Low Income Senior Discount Program to include low income residents with total permanent disability; and
WHEREAS, on April 21, 1994 the City Council approved Resolution 94-52, expanding the Discount Program to include solid waste utility services; and WHEREAS, on November 12, 2013, the City Council approved Resolution 2013-162 and Ordinance 922, discontinuing the Discount Programs; and WHEREAS, there are sufficient available funds in the water and solid waste funds to support a new discount program; and
WHEREAS, funding for the discount program would only come from nonProposition 218 related sources; and WHEREAS, the cost of the proposed discount program will not become a recoverable cost in future rate studies, nor will it become a component of current or future utility rates.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby establish a Low Income Senior/Permanent Disability Discount Program for Solid Waste and Water Utility Services as further detailed in Exhibit “A” and incorporated hereto by reference, and authorizes the Director of Finance and Information Systems to administer the program.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of September 2023 by the following vote:

Exhibit “A”
Low Income Senior/Permanent Disability Discount Program Parameters Amount of Discount
 50% discount on the water base meter fee
 33% discount on 32-gallon garbage service fee
Eligibility Requirements
 Income level below the Housing and Urban Development (HUD) guideline for “Very Low-Income” for Contra Costa County (currently $50,000 for 1-person and $57,150 for 2-person households; and either
o Age 62+
o Permanently Disabled
Verification and Enrollment Requirements
 Staff will verify age, disability, and income requirements prior to enrolling new customers. Verification will typically include documentation such as government issued ID, prior year tax return, or Social Security Administration documentation.
 Requalification will be required every two years
 Utility account must be in the applicant’s name

CITY COUNCIL AGENDA ITEM NO. H.3
09/12/2023
SUBJECT: Update and Discussion on the Parking Garage Security & Safety Enhancements Project, CIP No. 337-37262
DEPARTMENT: Engineering
Police
STAFF: Allen Baquilar, Director of Engineering/City Engineer Tim Herbert, Police Chief

TITLE/RECOMMENDATION
That the City Council receives an update and provides feedback on the initial concepts for the Parking Garage Security & Safety Enhancements Project, CIP Project No. 337- 37262.

FISCAL IMPACT
The total Project budget of $450,000 is included in the adopted 2023/24 – 2027/28 CIP budget and funded by the General Fund. The proposed improvements are expected to easily fit within the budget, and multiple cost proposals will be sought to ensure the best prices.

BACKGROUND
As a result of an increase in crime, vandalism, and property damage at the Civic Center Parking Garage, the City Council gave direction to staff to implement the Project with the intent to provide better security and safety enhancements to the garage.

Staff has coordinated with Liberty Union High School District on solutions to minimize foot traffic through and around the garage by managing the opening of schoolcontrolled gates at dismissal time at Liberty High School. This measure has been successful in mitigating some of the issues, and continues today.

Staff has evaluated various options that will limit vehicular access to the garage during off hours and times when the structure is not needed for downtown or community events. The garage is currently signed as closed during the hours of 10:00 p.m. - 5:00 a.m., Sunday through Thursday, and from 12:00 a.m. - 5:00 a.m.

CITY COUNCIL AGENDA ITEM NO. H.3
09/12/2023
on Friday and Saturday. Staff has currently identified the following infrastructure proposed to be installed with the Project to reinforce the posted closure times.

1. Entry Barrier Gate:

The entry barrier gate will provide a physical barrier preventing entry to the garage consistent with posted hours. The gate will remain lifted throughout the day and only closed during the aforementioned posted closed hours. Authorized vehicles will have 24/7 access to the garage, the barrier would lift automatically for emergency vehicles, authorized vehicles with a barcode, key fob or other means. Exceptions can be made on a case-by-case basis for having the gate open longer; for instance, during special events.

2. Exit Alligator Teeth:

CITY COUNCIL AGENDA ITEM NO. H.3
09/12/2023
Alligator teeth will be installed at the garage exit to prevent vehicles from bypassing the entry barrier gate to enter the garage.

3. Parking Space Counter System and Display
When full, the garage is not easy for drivers to turnaround on the top floor, and has caused user frustration in the past. A customizable message sign will be placed at the garage entrance alerting users of the number of the spaces available within the garage, and a system will be installed to track the number of vehicles entering and existing the garage in real-time. This system will allow the public to recognize whether the parking garage is full prior to entering.

CITY COUNCIL AGENDA ITEM NO. H.3
09/12/2023
The following are conceptual images showing what these garage improvements would look like.

CITY COUNCIL AGENDA ITEM NO. H.3
09/12/2023

CITY COUNCIL STRATEGIC INITIATIVE
City of Brentwood Strategic Plan FY 2022/23 – FY 2023/24 Focus Area 1: Public Works, Goal 1e: Improve safety in Parking Garage.

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

ENVIRONMENTAL DETERMINATION
Not Applicable.

ATTACHMENT(S)

1. Previous Action

2. CIP Budget Sheet

Attachment 1

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On February 22, 2022, by Resolution No. 2022-25, the City Council adopted the draft Strategic Plan FY 2022/23 – FY 2023/24. The Strategic Plan identified Focus Area 1:

Public Works, Goal 1e: Improve safety in Parking Garage.

On June 28, 2022, by Resolution No. 2022-85, the City Council adopted the City’s 2022/23 – 2026/27 CIP, which includes the Project.

On February 14, 2023, by Resolution 2023-18, the City Council approved and adopted the Revised City of Brentwood Strategic Plan FY 2022/23 – FY 2023/24.

On June 13, 2023, by Resolution No. 2023-80, the City Council adopted the City’s 2023/24 – 2027/28 CIP, which includes the Project.

113
City of Brentwood 2023/24 – 2027/28 Capital Improvement Program Project Title: Project #:

Parking Garage Security and Safety Enhancements 337-37262 Description/Justification:

This project is included in the City’s Strategic Plan for FY 2022/23 - FY 2023/24. This project will install a vehicle gate and provide security enhancements to the City Hall parking structure.

Project Status:

The design and construction phases are anticipated for FY 2023/24.

Supplemental Information:

An increase in crime, vandalism, and property damage at the parking garage has led to the necessity to limit access to it. This project will limit vehicular access to the structure during off hours and times when the structure is not needed for downtown or community events. The future annual O & M costs will be for power consumption, IS services, facility maintenance and other potential maintenance expenses that may be encountered.

PROJECT EXPENDITURES Prior 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL 90040 Planning and Design 30,000 $ 30,000
90050 Construction 390,000 $ 390,000
90070 Project Administration 30,000 $ 30,000
TOTAL $ 450,000 $ 450,000
PROJECT FUNDING Prior 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL 47100 General Fund 450,000 $ 450,000
TOTAL 450,000 $ $ 450,000

PROJECT FINANCING CURRENT PROPOSED

Project Category: Community Facilities Improvements
Location: City Hall Parking Garage
Project Manager: A. Baquilar
Project Priority: 1E - Mandatory
Est. Completion Date: 2023/24
Future Annual
O & M Impact: $10,000
Public Art
Requirement: Exempt
General Plan Policy: CSF 3-5

CITY COUNCIL AGENDA ITEM NO. H.4
09/12/2023
SUBJECT: Brentwood Unified School District Solid Waste Billing Adjustment DEPARTMENT: Public Works
STAFF: Casey Wichert, Director of Public Works
Jon Carlson, Solid Waste Manager

TITLE/RECOMMENDATION
Adopt a Resolution to write-off Brentwood Unified School District’s outstanding receivable balance of $290,036.25 relating to under billed Solid Waste collection services prior to 2023.

FISCAL IMPACT
As is discussed later in this report, following the 2018 rate study, Brentwood Unified School District (“BUSD”) was under billed for collection services. Pursuant to Brentwood Municipal Code section 3.26.200, in 2022 the City back billed BUSD in the allowable amount of $290,036.25. This amount is being recommended for write-off.

Solid Waste billing charges were corrected in FY 2022/23 and, as a result, the writeoff would not have an ongoing impact on the current Solid Waste operating budget or most recent Rate Study. The collection of the under billed amount would, however, provide additional one-time funds to the Solid Waste Enterprise, which could be used for one-time purposes.

BACKGROUND
In 2013, BUSD, like many other organizations, was working its way through funding shortages associated with the economic recession and was looking for ways to cut expenses. Unlike the City’s residential and commercial customers, school districts are state entities and are not required to utilize City provided solid waste services, so they were soliciting requests for proposals from private garbage companies to provide solid waste service to BUSD schools to see if they could get better pricing.

During this time, City staff was preparing the 2013 rate study, and the financial consultant came up with an idea to create a distinct classification for governmental agencies within the City, which would result in lower solid waste fees for school districts, and thus incentivize BUSD to continue using the City’s Solid Waste services.

CITY COUNCIL AGENDA ITEM NO. H.4
09/12/2023
The 2013 rate study justified this new classification based on the financial implications to the Solid Waste Enterprise if BUSD were to contract out their garbage service. The rate study analysis showed the Solid Waste Enterprise would lose $115,000 in annual revenue, but would only be able to cut annual costs by $20,000. This would have required increasing rates to the remaining customers, finding new sources of revenue, or funding the shortfall through reserves. Ultimately, the City Council approved this new rate structure, which resulted in an approximate 30% discount to BUSD.

During the 2018 rate study, special counsel at the time expressed concern that the governmental rate might not hold up under a Proposition 218 challenge. Thus, the 2018 rate study removed the governmental rate, and the BUSD accounts reclassified as commercial accounts again. After approval of the 2018 rate study, City staff incorrectly converted the BUSD accounts to a commercial account designation that did not account for compaction services, which have a higher rate than noncompaction services.

This error was identified and corrected in the spring of 2022. Since this error was discovered, staff has been auditing Solid Waste service accounts, consulting with legal counsel, researching options related to the possibility of recovering the missed fees, and engaging in discussions with BUSD. Section 3.26.200 of the City’s municipal code allows the City to pursue up to thirty-six months of fees. Specifically, the section provides:

3.26.200 Adjustments for billing errors.

When it is determined that the city has overcharged or undercharged a customer for utility services, the account records will be corrected to insure accurate future billing. When the city has overcharged a customer as the result of a billing error, the account will be credited for overcharges for the period of overcharge not to exceed thirty-six months. In the case of an undercharge, back billing of up to thirty-six months will be calculated based on actual services delivered or estimated based on similar users and average use in the same area. (Ord. 1012 § 1, 2019; Ord. 920 § 2, 2013)
Staff determined BUSD was undercharged a legally recoverable total of $290,036.25 (see Attachment 3). Letters to all the affected schools were sent on April 27, 2023, notifying them of the incorrect billing and the City’s intent to include the amount due on their next regular billing.

CITY COUNCIL AGENDA ITEM NO. H.4
09/12/2023
The amount owed by BUSD was not contemplated as part of the District’s budget projections. If BUSD is required to pay the amount owed, both BUSD and city staff is concerned this could impact BUSD programs and have a detrimental impact on the education of Brentwood students.

Similarly, as was previously stated, BUSD is not required to utilize City solid waste services. If required to pay these outstanding amounts, the District may elect to go elsewhere for their solid waste services, thereby lowering anticipated enterprise fund revenues and resulting in higher future rates for the City’s other customers or a delay in future programs. In light of these impacts, staff recommends waiving the $290,036.25 owed by BUSD.

Staff regrets that this error occurred, and has implemented steps to ensure accounts are correctly classified. This includes an on-going audit of all commercial accounts and the implementation of a procedure to check and verify new account designations.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

ENVIRONMENTAL DETERMINATION
Not Applicable.

ATTACHMENT(S)

1. Previous Action

2. Resolution

3. BUSD under billing spreadsheet

ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On November 12, 2013, by Resolution No. 2013-162, the City Council accepted and adopted a Solid Waste Rate Study and adopted revised monthly user charges for solid waste service for fiscal years 2013-14 to 2017-18 and subsequent years.

On June 26, 2018, by Resolution 2018-88, the City Council accepted and approved a Solid Waste Rate Study and adopted revised monthly user charges for Solid Waste service for fiscal years 2018-19 to 2022-23 and subsequent years.

On June 27, 2023, the City Council adopted Resolution 2023-85 Amending Council/Administrative Policy No. 10-5, Budget and Fiscal Policies, with amendments, including but not limited to those sections on the Capital Improvement Program (CIP) Executive Committee, Appropriations Limitation, Fund Balance Reserves, and Human Resource Management, as well as making minor formatting revisions.

RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD TO WRITE-OFF BRENTWOOD UNIFIED SCHOOL
DISTRICT’S OUTSTANDING RECEIVABLE BALANCE OF
$290,036.25 FOR UNDERBILLED SOLID WASTE COLLECTION
SERVICES.

WHEREAS, on November 12, 2013, by Resolution No. 2013-162, the City Council accepted and adopted a Solid Waste Rate Study and adopted revised monthly user charges for solid waste service for fiscal years 2013-14 to 2017-18 and subsequent years; and
WHEREAS, the 2013 rate study created a distinct classification for governmental agencies within the City which resulted in an approximate 30% lower solid waste fees for school districts; and
WHEREAS, the 2013 rate study justified this new classification based on the financial implications to the Solid Waste Enterprise if BUSD were to contract out their garbage service; and
WHEREAS, on June 26, 2018, by Resolution 2018-88, the City Council accepted and approved a Solid Waste Rate Study, and adopted revised monthly user charges for Solid Waste service for fiscal years 2018-19 to 2022-23 and subsequent years; and
WHEREAS, prior to 2018, the City’s Solid Waste rates were structured to provide significantly discounted rates to all serviced school districts; however, during the 2018 Solid Waste Rate Study, special counsel at the time expressed concern that the existing discounted rates for school districts might be vulnerable to a Proposition 218 challenge, and the rate study therefore removed the governmental rate and BUSD accounts were reclassified as commercial accounts; and WHEREAS, after new rates were adopted by Council in 2018, Brentwood Unified School District (BUSD) Solid Waste accounts were converted to a new rate that erroneously did not account for associated “compaction services”, which resulted in an under billing for services received; and
WHEREAS, this error was identified and corrected in the spring of 2022; and WHEREAS, on June 27, 2023, the City Council adopted Resolution 2023-85 Amending Council/Administrative Policy No. 10-5, Budget and Fiscal Policies, with amendments including but not limited to those sections on the Capital Improvement Program (CIP) Executive Committee, Appropriations Limitation, Fund Balance Reserves, and Human Resource Management, as well as making minor formatting revisions; and

WHEREAS, Brentwood Municipal Code 3.26.200 allows the City to pursue up to thirty-six months of undercharged fees for utility services; and WHEREAS, staff determined BUSD was undercharged a legally recoverable total of $290,036.25; and
WHEREAS, there are public benefits associated with the City waiving the under billed amount, in that the amount was not contemplated as part of the District’s budget projections; and if BUSD is required to pay the amount owed, it could impact BUSD programs and have a detrimental impact on the education of Brentwood students; and
WHEREAS, BUSD is not required to utilize City solid waste services, and if required to pay these outstanding amounts, the District may elect to go elsewhere for their solid waste services, thereby lowering anticipated enterprise fund revenues and resulting in higher future rates for the City’s other solid waste customers or a delay in future programs; and
WHEREAS, City staff has implemented steps to ensure accounts are correctly classified, which includes an audit of all commercial accounts and implementation of a procedure to check and verify new account designations.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby write-off Brentwood Unified School District’s outstanding receivable balance of $290,036.25 for under billed Solid Waste collection services.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of September 2023 by the following vote:

SCHOOL NAME ACCOUNT NUMBER

TOTAL AMOUNT

UNDER BILLED
$ 52,827.01
$ 19,610.68
$ 18,933.01
$ 30,131.06
$ 17,448.49
$ 24,371.86
$ 19,378.09
$ 22,190.85
$ 36,546.38
$ 30,413.39
Adams
Brentwood Elementary
Bristow
Edna Hill
Garin
Krey
Loma Vista
Marsh Creek
Mary Casey Black
Pioneer
Ron Nunn $ 18,185.43
Total Back Bill $ 290,036.25
Attachment 3
BUSD Underbilling

Back Bill to 4/2020 Start w/ 4‐7 to 5‐7‐2020 billing
SCHOOL NAME ACCOUNT NUMBER EQUIPMENT ON SITE
DATE WRONG
CODE USED
(BILL DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Adams 6yd garb compactor 2x week   $ ‐
5/12/2020 to 7/10/2020 $ 1,521.30 $ 3,658.38 $ 2,137.08 3 $ 6,411.24 Gov't rate no longer used ‐ FY rate increase ‐ billed 6yd FL garbage rate 8/12/2020 to 7/13/2021 $ 1,566.94 $ 3,768.13 $ 2,201.19 12 $ 26,414.28 Gov't rate no longer used ‐ FY rate increase ‐ billed 6yd FL garbage rate 8/11/2021 to 4/12/2022 $ 1,613.95 $ 3,881.17 $ 2,267.22 9 $ 20,404.98 Gov't rate no longer used ‐ FY rate increase ‐ billed 6yd FL garbage rate $ 53,230.50 Total under billed
‐403.49
$ 52,827.01
11/12/2021 Bill was charged an additional $403.49 for an exchange that never occurred

Back Bill to 4/2020 Start w/ 4‐14 to 5‐14‐2020 billing
SCHOOL NAME
DATE WRONG
CODE USED
(BILL DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Brentwood Elementary
ACCOUNT NUMBER EQUIPMENT ON SITE
4 4yd comp 1x week
5‐19/202020 to 7/16/2020 $ 477.97 $ 1,059.47 $ 581.50 3 $ 1,744.50 FY rate change ‐billed 4yd FL rate billed 4yd comp 1x week
8/19/2020 to 7/20/2021 $ 492.31 $ 1,091.25 $ 598.94 12 $ 7,187.28 FY rate change ‐ billed 4yd FL rate billed PRORATED 4yd comp 2x week 8/18/2021 $ 668.67 $ 1,477.01 $ 808.34 1 $ 808.34 FY rate change and increased to 2x wk prorated ‐ billed at 4yd FL rate 4yd comp 2x week
9/20/2021 to 4/19/2022 $ 1,027.83 $ 2,261.65 $ 1,233.82 8 $ 9,870.56 FY rate increase ‐ first full month billed 2x week at 4yd FL rate
$  19,610.68 Total under billed

Back Bill to 4/2020 Start w/ 3‐31 to 4‐30‐2020 billing
SCHOOL NAME
DATE WRONG
CODE USED (BILL
DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Bristow
ACCOUNT NUMBER EQUIPMENT ON SITE
0 4yd comp 2x week
5/5/2020 to 7/6/2020 $ 968.83 $ 2,131.83 $ 1,163.00 3 $ 3,489.00 FY rate change ‐ billed 4yd FL rate8/6/2020 to 6/4/2021 $ 997.89 $ 2,195.78 $ 1,197.89 11 $ 13,176.79 FY rate change ‐ billed 4yd FL rate PER SW NOTES, NO ADJUSTMENTS 7/8/2021 to 3/4/2022 $ ‐ $ ‐ 0 $ ‐ temp 4yd, 5yd and 8yd bins used while compactor down 6/11/21 thru 2/25/22 ‐ no billing adjustment needed 6yd comp 2x week 4/6/2022 $ 1,613.95 $ 3,881.17 $ 2,267.22 1 $ 2,267.22 New 6yd compactor installed $  18,933.01 Total under billed

Business Name ACCOUNT NUMBER EQUIPMENT ON SITE
DATE WRONG
CODE USED
(BILL DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Edna Hill 4yd garb compactor 2x week
4/24/2020 to 7/24/2020 $ 968.83 $ 2,131.83 $ 1,163.00 4 $   FY rate increase ‐ billed 4yd FL rate 4,652.00 8/26/2020 to 7/27/2021 $ 997.89 $ 2,195.78 $ 1,197.89 12 $   FY rate increase ‐ billed 4yd FL rate 14,374.68 8/25/2021 to 4/26/2022 $ 1,027.83 $ 2,261.65 $ 1,233.82 9 $   FY rate increase ‐ billed 4yd FL rate 11,104.38 $ 30,131.06 Total under charged

Back Bill to 4/2020 Start w/ 3‐19 to 4‐21‐2020 billing
SCHOOL NAME ACCOUNT NUMBER EQUIPMENT ON SITE
DATE WRONG
CODE USED (BILL
DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Garin 5yd front load serviced 3x week
4/24/2020 to 7/24/2020 $ 1,775.90 $ 1,775.90 $ ‐ 0 $ ‐
Gov't rate no longer used ‐ 5yd bin used while compactor down ‐ billed correctly No compacted rate for 5YD services 5yd front load serviced 3x week 8/26/2020 $ 1,341.34 $ 1,341.34 $ ‐ 0 $ ‐ FY rate increase ‐ 5yd bin removed 8/12/20 ‐ new 4yd compactor delivered. Prorated billing.

PRORATED 4yd garb comp 1x week Added 8/12/2020 $ 131.30 $ 291.04 $ 159.74 1 $ 159.74 4yd garb comp 1x week
9/24/2020 to 7/27/2021 $ 492.31 $ 1,091.25 $ 598.94 11 $ 6,588.34 First full month new compactor  ‐ billed 4yd FL rate PRORATED 4yd garb comp 2x week 8/25/2021 $ 686.64 $ 1,516.49 $ 829.85 1 $ 829.85 FY rate increase ‐ billed 4yd FL rate ‐ Increased to 2x week prorated 9/24/2021 to 4/26/2022 $ 1,027.83 $ 2,261.65 $ 1,233.82 8 $ 9,870.56 FY rate increase ‐ billed 4yd FL rate $ 17,448.49 Total under billed

SCHOOL NAME ACCOUNT NUMBER EQUIPMENT ON SITE
DATE WRONG
CODE USED (BILL
DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Krey 4yd garb comp 2x week
5/12/2020 to 7/10/2020 $ 968.83 $ 2,131.83 $ 1,163.00 3 $ 3,489.00 Rate is regular 4yd 2x week ‐ FY rate increase 8/12/2020 to 2/11/2021 $ 997.89 $ 2,195.78 $ 1,197.89 7 $ 8,385.23 Rate is regular 4yd 2x week ‐ FY rate increase 2YD BIN NON COMPACTED 3/11/2021 $ 185.23 $ 185.23 $ ‐ 0 $ ‐ 2yd bin delivered on 2/26/21  while compactor being repaired ‐ removed on 3/12/21 PRORATED 4/12/2021 $ 864.87 $ 1,903.08 $ 1,038.21 1 $ 1,038.21 2yd bin removed 3/12/21 and compactor turned on at 2x week 5/12/2021 to 7/13/2021 $ 997.89 $ 2,195.78 $ 1,197.89 3 $ 3,593.67 Compactor in use again, billed as regular 4yd bin 2x week ‐ FY rate change
8/11/2021 to 9/10/2021 $ 1,027.83 $ 2,261.65 $ 1,233.82 2 $ 2,467.64 Rate is 4yd 2x week PRORATED 10/12/2021 $ 719.48 $ 1,583.15 $ 863.67 1 $ 863.67 9/28/21 6yd FL 2x week delivered while compactor is
down.

COMPACTOR OFF 11/12/2021 $ 1,613.95 $ 1,613.95 $ ‐ 0 $ ‐ 6yd FL bin 2x week correct billing compactor turned off COMPACTOR OFF 12/10/2021 $ 1,613.95 $ 1,613.95 $ ‐ 0 $ ‐ 6yd FL bin 2x week correct billing compactor turned off PER SW NO ADJUSTMENT 1/12/2022 $ 1,916.72 $ 1,916.72 $ ‐ 0 $ ‐ delivered temp 2yd bin for total of 8yds of material ‐ no 8yd bins avail in inventory PER SW NO ADJUSTMENT, NEW COMPACTOR INSTALLED 2/10/2022 2/11/2022 $ 1,613.95 $ 1,613.95 $ ‐ 1 $ ‐ removed 2yd bin and 6yd bin; 2 removal fees plus mo fees for both bins new 6yd compactor installed 2/10/2022 6yd garb comp 2x week 3/11/2022 $ 1,613.95 $ 3,881.17 $ 2,267.22 1 $ 2,267.22 del 6yd garb compactor 2/11/22. 4/12/2022 $ 1,613.95 $ 3,881.17 $ 2,267.22 1 $ 2,267.22 Full month w/6yd garb compactor 2x week billed at 6yd FL 2x week $ 24,371.86 Total under billed

Back Bill to 4/2020 Start w/ 3‐31 to 4‐30‐2020 billing
SCHOOL NAME ACCOUNT NUMBER EQUIPMENT ON SITE
DATE WRONG
CODE USED
(BILL DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Loma Vista 4yd garbage compactor 1x week
5/5/2020 to 7/6/2020 $ 477.97 $ 1,059.47 $ 581.50 3 $ 1,744.50 FY rate change ‐ Billed 4yd garbage rate instead of compactor rate 8/6/2020  to 7/8/2021 $ 492.31 $ 1,091.25 $ 598.94 12 $ 7,187.28 FY rate increase ‐ 7/16/20 4yd comp turned off; 6yd bin delivered 8/5/2021 $ 507.08 $ 1,123.99 $ 616.91 1 $ 616.91
FY rate change ‐ Billed 4yd garbage rate instead of
compactor rate on service level increase ‐  prorated amount including xtra pickup and call back fees PRORATED 4yd garbage compactor 2x week 9/3/2021 $ 993.09 $ 2,185.75 $ 1,192.66 1 $ 1,192.66 8/3/2021 4yd garb comp 1x wk increase to 2x week ‐ prorated amount. Billed 4yd FL garbage rate instead of compactor rate 10/6/2021 to 4/6/2022 $ 1,027.83 $ 2,261.65 $ 1,233.82 7 $ 8,636.74 Billed 4yd FL garbage rate 2x week instead of 4yd compactor 2x week. $ 19,378.09 Total under billed

Back Bill to 4/2020 Start w/ 3‐19 to 4‐21‐2020 billing
SCHOOL NAME ACCOUNT NUMBER EQUIPMENT ON SITE
DATE WRONG
CODE USED
(BILL DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Marsh Creek 6yd garb compactor 1x week
4/24/2020 to 7/24/2020 $ 754.21 $ 1,822.75 $ 1,068.54 4 $ 4,274.16

PRORATED
6yd garb compactor 1x week   /   4yd garbage 1x week 8/26/2020 $ 767.36 $ 1,851.24 $ 1,083.88 1 $ 1,083.88 8/25/2020 6yd garbage compactor 1x wk decrease to
4yd garbage compactor 1x week‐ prorated amount.  Billed 6yd FL garbage rate instead of compactor rate, FY rate increase 9/24/2020 to 7/21/2021 $ 492.31 $ 1,091.25 $ 598.94 11 $ 6,588.34 Incorrectly billed 4yd FL garbage rate instead of compactor rate 4yd garb compactor 1x week 7/21‐8/19/2021 $ 507.08 $ 1,123.99 $ 616.91 1 $ 616.91

PRORATED
4yd garb compactor 1x week / 4yd garb compactor 2x week 9/24/2021 $ 822.71 $ 1,813.53 $ 990.82 1 $ 990.82 8/30/2021 4yd garbage compactor 1x week increased to 2x week, prorated amount.  Incorrectly billed 4yd FL garbage rate instead of compactor rate, FY rate increase. 10/7/2021 to 4/26/2022 $ 1,027.83 $ 2,261.65 $ 1,233.82 7 $ 8,636.74 4yd garbage compactor 2x week incorrectly billed 4yd FL garbage rate. $  22,190.85 Total under billed

Back Bill to 4/2020 Start w/ 3‐19 to 4‐21‐2020 billing
SCHOOL NAME ACCOUNT NUMBER EQUIPMENT ON SITE
DATE WRONG
CODE USED (BILL
DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Mary Casey 6yd garb compactor 1x week
4/24/2020 to 7/24/2020 $ 754.21 $ 1,822.75 $ 1,068.54 4 $ 4,274.16 Incorrectly billed 6yd FL garabage rate instead of
compactor rate, FY rate increase
8/26/2020 to 7/21/2021 $ 776.84 $ 1,877.43 $ 1,100.59 12 $ 13,207.08 Incorrectly billed 6yd FL garbage rate instead of
compactor rate, FY rate increase
6yd garb compactor 1x week 8/25/2021 $ 800.15 $ 1,933.75 $ 1,133.60 1 $ 1,133.60

PRORATED
6yd garb compactor 1x week / 6yd garb compactor 2x week 9/24/2021 $ 1,466.00 $ 3,527.00 $ 2,061.00 1 $ 2,061.00 8/25/2021 6yd garbage compactor 1x week increase to 2x week‐prorated amount.  Incorrectly billed 6yd FL garbage rate instead of compactor rate, FY increase. 10/27/2021 to 4/26/2022 $ 1,613.95 $ 3,881.17 $ 2,267.22 7 $  15,870.54 6yd garbage compactor 2x week incorrectly billed 6yd FL garbage rate instead of compactor rate $  36,546.38 Total under billed

Back Bill to 4/2020 Start w/ 3‐31 to 4‐30‐2020 billing
SCHOOL NAME
DATE WRONG
CODE USED (BILL
DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Pioneer
ACCOUNT NUMBER EQUIPMENT ON SITE0
8yd garb bin, 1x week
5/5/2020 to ‐7/6/2020 $ 986.82 $ 986.82 $ ‐ 0 $ ‐ correctly billed for 8yd garbage bin 1x week 8/6/2020 $ 1,016.42 $ 1,016.42 $ ‐ 0 $ ‐ correctly billed for 8yd garbage bin 1x week 8yd garb bin, 1x week 9/2/2020 $ 372.72 $ 372.72 $ ‐ 0 $ ‐ correctly billed for 8yd garbage bin 1x week PRORATED 4yd garb compactor 1x week $ 278.99 $ 618.41 $ 339.42 1 $ 339.42 PRORATED 6yd garb compactor 1x week $ 336.60 $ 813.48 $ 476.88 1 $ 476.88 8/12/2020, removed 8yd garbage bin, delivered 6yd
garbage compactor, prorated amount.  Incorrectly billed for 6yd garbage compactor, billed FL rate instead of compactor rate. 6yd garb compactor 1x week
10/6/2020 to 7/8/2021 $ 776.84 $ 1,877.43 $ 1,100.59 10 $ 11,005.90 Incorrectly billed 6yd garbage FL bin instead of
compactor rate.
8/5/2021 $ 800.15 $ 1,933.75 $ 1,133.60 1 $ 1,133.60

PRORATED
6yd garb compactor 1x week / 6yd garb compactor 2x week 9/3/2021 $ 1,125.67 $ 2,712.72 $ 1,587.05 1 $ 1,587.05 8/19/2021 increased 6yd compactor from 1x week to 2x
week, prorate, incorrectly billed at FL garbage rate instead of compactor rate; FY increase. 10/6/2021 to 4/6/2022 $ 1,613.95 $ 3,881.17 $ 2,267.22 7 $  15,870.54 $  30,413.39 Total under billed

Back Bill to 4/2020 Start w/ 3‐31 to 4‐30‐2020 billing
SCHOOL NAME ACCOUNT NUMBER EQUIPMENT ON SITE
DATE WRONG
CODE USED
(BILL DATE)
AMOUNT BILLED
PER MONTH
SHOULD HAVE
BEEN BILLED
DIFFERENCE PER
MONTH  BILLED
NO. OF MONTHS
INCORRECTLY BILLED
TOTAL AMOUNT
NOT BILLED  NOTES
Ron Nunn 4yd garb compactor 1x week
5/5/2020 to 7/6/2020 $ 477.97 $ 1,059.47 $ 581.50 3 $ 1,744.50 Incorrectly billed 4yd FL garabage rate instead of compactor rate, FY rate increase 8/6/2020 to 7/8/2021 $ 492.31 $ 1,091.25 $ 598.94 12 $ 7,187.28 Incorrectly billed 4yd FL garabage rate instead of compactor rate, FY rate increase 8/5/2021 to 9/3/2021 $ 507.08 $ 1,123.99 $ 616.91 2 $ 616.91 Incorrectly billed 4yd FL garabage rate instead of compactor rate, FY rate increase 4yd garb compactor 2x week
10/6/2021 to 4/6/2022 $  1,027.83 $  2,261.65 $  1,233.82 7 $  8,636.74 8/31/2021, increased 4yd garbage compactor from 1x week to 2x week, incorrectly billed at FL rate instead of compactor rate $  18,185.43 Total under billed

CITY COUNCIL AGENDA ITEM NO. H.5
09/12/2023
SUBJECT: Designation of the Voting Delegate and an alternate for the 2023 League of California Cities Annual Conference
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Margaret Wimberly, City Clerk

TITLE/RECOMMENDATION
Adopt a Resolution designating the Vice Mayor and an alternate as the City’s voting delegate for the 2023 League of California Cities Annual Conference.

FISCAL IMPACT
The budget for expenditures for conference and travel costs is included in the FY 2023/24 General Fund Operating Budget.

BACKGROUND
The League of California Cities Annual Conference will be held in Sacramento, CA, September 20-22, 2023. During the Annual Business meeting on Friday, September 22, 2023, the League membership considers and takes action on resolutions that establish League policy. In order for the City to have a vote at the Annual Business Meeting, the City Council must designate a voting delegate. The voting delegate must be registered for the conference and must be present at the business meeting.

The Vice Mayor is registered and is planning to attend the business meeting in the Mayor’s absence. An alternate may also be selected should the Vice Mayor be unable to attend.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable

PREVIOUS ACTION
Action has not been taken on this item for the 2023 League of California Cities Annual Conference.

CITY COUNCIL AGENDA ITEM NO. H.5
09/12/2023

DATE OF NOTICE
Not Applicable

ENVIRONMENTAL DETERMINATION
Not Applicable

ATTACHMENT(S)

1. Resolution

RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD DESIGNATING VICE MAYOR SUSANNAH MEYER AS
THE CITY’S VOTING DELEGATE FOR THE 2023 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE.

WHEREAS, the League of California Cities Annual Business meeting will be held on Friday, September 22, 2023; and
WHEREAS, during the Annual Business meeting, the League membership considers and takes action on resolutions that establish League policy; and WHEREAS, the League of California Cities bylaws require that a city’s voting delegate be designated by the City Council, and that the voting delegate must be registered to attend the conference and be present at the business meeting.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF BRENTWOOD:
1) Designates Vice Mayor Susannah Meyer as the City’s voting delegate for the 2023 League of California Cities Annual Conference Business meeting; and
2) Appoints as the City’s alternate should the Vice Mayor be unable to attend the meeting; and
3) Requests that the City Clerk transmit a copy of this Resolution to the League of California Cities.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12
th day of September 2023 by the
following vote:

CITY COUNCIL AGENDA ITEM NO. H.6
09/12/2023
SUBJECT: Approving the Fourth Amendment to the Employment Agreement between the City of Brentwood and City Manager Tim Ogden, and amending the FY 2023/2024 General Fund Operating Budget.

DEPARTMENT: Human Resources
STAFF: Sukari Beshears, Director of Human Resources/Risk Manager

TITLE/RECOMMENDATION
The proposed action will amend the City Manager’s employment agreement to reflect a salary increase, and other contractual terms as outlined and amend the FY 2023/2024 General Fund Operating Budget.

FISCAL IMPACT
The total annual cost of the proposed amendment to the Employment Agreement would be $17,222, including salary and benefits retroactively effective to July 1, 2023. The agreement amendment would require an amendment to the 2023/24 General Fund Operating Budget of $17,222.

BACKGROUND
The City’s interest is to maintain competitive salaries and benefits. The City will also continue to chart a fiscally sustainable path into the future for its employees, and the citizens it serves.

Based on the multi-year Memoranda of Understandings with bargaining units, and the Unrepresented Executive and Senior Management Terms, Conditions and Understanding agreement, on July 1, 2022, all employees received a 3.25% increase, but for the City Manager. Due to the same agreements and resolutions, on July 1, 2023, all employees were granted a 3.25% salary increase, but for the City Manager and City Attorney.

In addition, Section 3.2 of the employment agreement requires an annual salary review conducted concurrently with the annual performance evaluation. Based on the compensation received by other City employees and a positive annual evaluation, the City Council has agreed to the following amendments to the City Manager’s Employment Agreement:

1. Amend Section 3.1 with salary adjustment:

CITY COUNCIL AGENDA ITEM NO. H.6
09/12/2023
“Employer agrees to compensate Employee for services rendered under this Agreement at an annual salary of two hundred eighty-seven thousand two hundred forty-three dollars ($287,243), as may be adjusted, from time to time, in accordance with Section 3.2 of this Agreement, or as this Agreement may be amended. Any upward salary adjustments made based on this section will be approved by the City Council at a public meeting. Such salary will be paid in installments on the Employer’s normal paydays and in accordance with the Employer’s normal pay practices and will be subject to customary withholding for taxes and other required or authorized deductions.”

2. Amend Section 4.6 to utilize the vacation buyback program policy consistent with Department Directors:
“Employee’s tenure and long career in public service has been considered to determine the accrual rate for vacation leave. As a result, Employee’s vacation accrual rate will be based on an annual accrual rate of two hundred seven and ninety-six hundreds (207.96) hours.

Employee will not accrue hours in excess of three hundred and twelve (312) hours in Employee's vacation bank. Employee will be permitted to participate in the vacation buyback program available to the Department Directors. Employee will provide notice of the use of any vacation leave to the City Council in advance. Employee will be paid for any unused accrued vacation hours upon termination of employment for whatever reason.”
The amended employment agreement reflects a salary adjustment from $273,565 to $287,243, a five (5%) increase in salary. This will place the City Manager only 2.44% in total compensation (including Non PERSable payments) above the Police Chief.

This staff report and related attachments have been reviewed by the City Attorney and outside legal counsel that specializes in employment law.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Attached.

DATE OF NOTICE
Not applicable.

CITY COUNCIL AGENDA ITEM NO. H.6
09/12/2023

ENVIRONMENTAL DETERMINATION
Not Applicable.

ATTACHMENT(S)
Attachment A: Previous Action
Attachment B. Resolution - City Manager Fourth Amended Employment Agreement Attachment C. City Manager Fourth Amended Employment Agreement

ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.  On January 28, 2020, the City Council approved an employment agreement for City Manager Tim Ogden.
 On November 17, 2020, the City Council adopted Resolution No. 2020-145, approving Amendment No. 1 to the Employment Agreement to revise the compensation section and provide for a salary increase as it relates to compaction, and remove Agreement provisions that were no longer in effect.
 On October 26, 2021, the City Council adopted Resolution No. 2021-139, approving Amendment No. 2 to the Employment Agreement to revise the compensation section and provide for a salary increase as it relates to salary compaction.  On June 14, 2022, the City Council adopted Resolution No. 2022-80, approving Amendment No. 3 to the Employment Agreement to revise the compensation section and remove provisions pertaining to salary compaction.

RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD

APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A FOURTH AMENDMENT TO THE JANUARY 28, 2020 AMENDED EMPLOYMENT

AGREEMENT BETWEEN THE CITY OF BRENTWOOD AND CITY MANAGER TIM OGDEN AND APPROVING AN AMENDMENT TO THE 2023/24 GENERAL

FUND OPERATING BUDGET
WHEREAS, on January 28, 2020, the City Council approved an employment agreement for City Manager Tim Ogden (Employment Agreement); and
WHEREAS, on November 17, 2020, the City Council adopted Resolution No. 2020-145, approving Amendment No. 1 to the Employment Agreement to revise the compensation section and provide for a salary increase as it relates to compaction, and remove Agreement provisions that were no longer in effect; and
WHEREAS, on October 26, 2021, the City Council adopted Resolution No. 2021-139, approving Amendment No. 2 to the Employment Agreement to revise the compensation section and provide for a salary increase as it relates to salary compaction; and WHEREAS, on June 14, 2022, the City Council adopted Resolution No. 2022-80, approving Amendment No. 3 to the Employment Agreement to revise the compensation section and remove provisions pertaining to salary compaction.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby:
1) Approve and Authorize the Mayor to execute the Fourth Amendment to the Amended Employment Agreement between the City of Brentwood and City Manager Tim Ogden; and
2) Approve an amendment to the 2023/24 General Fund Operating Budget for $17,222.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12
th day of September 2023, by the following vote:

AMENDMENT NO. 4

TO AMEND EMPLOYMENT AGREEMENT BETWEEN

CITY OF BRENTWOOD AND THE CITY MANAGER
THIS AMENDMENT NO. 4, entered into on ______________, 2023 (Effective Date), amends the Employment Agreement dated January 28, 2020 (the “Agreement”), by and between the City of Brentwood, a municipal corporation of the State of California (“City” or “Employer”), and Tim Y. Ogden, (“Employee”) (collectively, the “Parties”).

A. Effective November 18, 2020, the Parties agreed to Amendment No. 1 to the Agreement, which revised Employee's compensation and removed provisions that were no longer in effect. (Resolution No. 2020-145 adopted on November 17, 2020)
B. Effective July 1, 2021, the Parties agreed to Amendment No. 2 to the Agreement, which revised Employee's compensation. (Resolution No. 2021-139 adopted on October 26, 2021)
C. Effective June 14, 2022, the Parties agreed to Amendment No. 3 to the Agreement as it relates to salary compaction. (Resolution 2022-80 adopted on June 14, 2022)
D. The parties now desire to amend the Agreement as set forth below.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Employee agree as follows:

1. Section 3.1 of the Agreement is amended in its entirety to read as follows:
"3.1 Employer agrees to compensate Employee for services rendered under this Agreement at an annual salary of two hundred eighty-seven thousand two hundred forty-three
dollars ($287,243), as may be adjusted, from time to time, in accordance with Section 3.2 of this Agreement, or as this Agreement may be amended. Any upward salary adjustments made based on this section will be approved by the City Council at a public meeting. Such salary will be paid in installments on the Employer's normal paydays and in
accordance with the Employer's normal pay practices and will be subject to customary withholding for taxes and other required or authorized deductions."

2. Section 4.6 of the Agreement is amended to utilize the vacation buyback program consistent with Department Directors:
“4.6. Employee’s tenure and long career in public service has been considered to determine the accrual rate for vacation leave.

As a result, Employee’s vacation accrual rate will be based on an annual accrual rate of two hundred seven and ninety-six hundreds (207.96) hours. Employee will not accrue hours in excess of three hundred and twelve (312) hours in Employee's vacation bank. Employee will be permitted to participate in the vacation buyback program available to the Department Directors.

Employee will provide notice of the use of any vacation leave to the City Council in advance. Employee will be paid for any unused accrued vacation hours upon termination of employment for whatever reason.”

3. Except as amended herein, all provisions of the Agreement, as previously amended, shall remain in full force and effect.

CITY OF BRENTWOOD: EMPLOYEE:
____________________________ ____________________________ Joel Bryant, Mayor Tim Y. Ogden, City Manager
ATTEST:
______________________________
Margaret Wimberly, City Clerk
APPROVED AS TO FORM:
_______________________________
Timothy L. Davis, Special Counsel for City of Brentwood