CITY COUNCIL AGENDA ITEM NO. E.12
03/25/2025
CITY COUNCIL STRATEGIC INITIATIVE
Not applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not applicable.
ENVIRONMENTAL DETERMINATION
Not applicable.
ALTERNATIVE OPTION(S)
Alternative Options to the Staff Recommendation:
1. If the City Council does not approve staff’s recommendation, staff will not be able to close out this Project.
2. Modify staff’s recommendation based on legally defensible findings.
3. Continue item with direction for staff to return with additional information.
ATTACHMENT(S)
1. Previous Action
2. Resolution
3. Notice of Completion
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On June 25, 2024, by Resolution 2024-73, City Council adopted the 2024/25 – 2028/29 Capital Improvement (CIP) which includes the Windsor Way Park Playground Replacement Project, CIP Project No. 352-52450.
On June 25, 2024, by Resolution 2024-73, City Council adopted the 2024/25 - 2025/26 Operating Budget.
On October 8, 2024, by Resolution 2024-105, the City Council of the City of Brentwood 1) approved the purchase and installation of playground equipment for Windsor Way Park, and authorized the City Manager or his designee to execute a contract, in the amount of $ 213,611 plus 10% contingency amount of $21,361.10 for additional services, for a total authorization not to exceed amount of $234,972.10 with Yosso Group Inc., dba Specified Play Equipment Co. (SPEC) for Windsor Way Park Playground Replacement, CIP Project No. 352-52452, 2) amended the 2024/25 - 2028/29 Capital Improvement Program (CIP) to include the revised Project budget, and 3) amended the 2024/25 Operating Budget for the associated project funding transfer of $38,973 from the Parks and LLAD Replacement Fund.
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD ACCEPTING THE WORK PERFORMED BY YOSSO
GROUP, INC. DBA SPECIFIED PLAY EQUIPMENT CO. (SPEC) FOR
WINDSOR WAY PARK PLAYGROUND REPLACEMENT, CIP
PROJECT NO. 352-52452 AND REQUESTING THE CITY CLERK TO
FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.
WHEREAS, on June 25, 2024, by Resolution 2023-80, City Council adopted the amended 2023/24 – 2027/28 Capital Improvement (CIP) which includes the Windsor Way Park Playground Replacement Project, CIP Project No. 352-52452 (the “Project”); and
WHEREAS, on June 25, 2024, by Resolution 2023-80, City Council adopted the amended 2024/25 Operating Budget; and
WHEREAS, staff solicited for bids on May 30, 2024, and two (2) concept plans with quotes were received on July 12, 2024; and
WHEREAS, on August 14, 2024, Parks and Recreation staff members met with the Park Playground Ad-Hoc Subcommittee members Chair Bullington and Commissioner Tomei to review the conceptual designs submitted by two separate vendors and included, Landscape Structures, Inc. (ROSS Recreation) and SPEC; and WHEREAS, the Ad-Hoc Subcommittee members selected the SPEC conceptual design as submitted; and
WHEREAS, on August 22, 2024, the Park and Recreation Commission approved the conceptual plan as submitted; and
WHEREAS, on October 8, 2024, by Resolution 2024-105, City Council of the City of Brentwood 1) approved the purchase and installation of playground equipment for Windsor Way Park, and authorized the City Manager or his designee to execute a contract, in the amount of $213,611 plus 10% contingency amount of $21,361.10 for additional services, for a total authorization not to exceed amount of $234,972.10 with Yosso Group Inc., dba Specified Play Equipment Co. (SPEC) for Windsor Way Park Playground Replacement, CIP Project No. 352-52452, 2) amended the 2024/25 – 2028/29 Capital Improvement Program (CIP) to include the revised Project budget, and 3) amended the 2024/25 Operating Budget for the associated project funding transfer of $38,973 from the Parks and LLAD Replacement Fund; and WHEREAS, Yosso Group Inc., dba Specified Play Equipment Co. (SPEC) has met its contractual obligation and staff recommends that the work performed by SPEC be accepted and the Notice of Completion filed with the County Recorder.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby approves a Resolution accepting the work performed by Yosso Group, Inc., dba Specified Play Equipment Co. (SPEC) for Windsor Way Park Playground Replacement, CIP Project No. 352-52452 and requests the City Clerk to file a Notice of Completion with the County Recorder.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on March 25, 2025, by the following vote:
NOTICE OF COMPLETION
Recording Requested By:
City of Brentwood
When Recorded Mail To:
City Clerk
City of Brentwood
150 City Park Way
Brentwood, CA 94513
SPACE ABOVE THIS LINE IS FOR RECORDER’S USE
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. City’s full name is the City of Brentwood.
3. City’s address is 150 City Park Way, Brentwood, CA 94513.
4. The nature of City’s interest in the Project is:
_X_ Fee ownership __ Lessee __ Other:________________________
5. Construction work on the Project performed on City’s behalf is generally described as follows: Windsor Way Park Playground Replacement, CIP Project No. 352-52452.
6. The name of the original Contractor for the Project is: Yosso Group Inc., dba Specified Play Equipment Co. (SPEC)
7. The Project was completed on: February 4, 2025
8. The Project is located at: 1350 Windsor Way, Brentwood, CA 94513 Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. __________________________ ________________________________ Date Signature of Person Signing on Behalf of City
City of Brentwood, CA ________________________________
Amanda McVey, City Clerk
CITY COUNCIL AGENDA ITEM NO. E.13
03/25/2025
SUBJECT: Consideration of 2025 Park and Recreation Commissioner Recommendations and Appointments
DEPARTMENT: Parks and Recreation
STAFF: Aaron Wanden, Parks Manager
Elaine McGurk, Project Services Specialist
TITLE/RECOMMENDATION
Consider Mayor Meyer’s recommendation of Samana Gouhary and Sandra Myers, two new Park and Recreation Commissioners for appointment to a three-year term expiring on December 31, 2027.
FISCAL IMPACT
There is no fiscal impact associated with this recommendation.
BACKGROUND
The purpose of this agenda item is to approve the recommendation of members to the Park and Recreation Commission by the Mayor.
The Brentwood Municipal Code provides that there will be five Park and Recreation Commissioners. The term for two Park and Recreation Commissioner expired on December 31, 2024. Under Brentwood Municipal Code section 2.46.040, Park and Recreation Commissioners serve terms of three years. Staff advertised the vacancies on November 18, 2024, and twelve (12) applications were received by the January 3, 2025, deadline.
The Commission Interview Ad-Hoc Committee was formed by City Council on January 14, 2025 that include Mayor Meyer and Council Member Maloney. The Commission Interview Ad-Hoc Committee conducted seven (7) in-person interviews of candidates on March 10, 2025, in the Council Chambers. Interviews for the seven candidates can be found here and included:
Sandra Myers
Samana Gouhary
CITY COUNCIL AGENDA ITEM NO. E.13
03/25/2025
Derrick Bullington
Filip Nowak
Ian Cohen
Jason Bates
Toran Hansen
Following the interviews and Committee deliberation, the Mayor would like to recommend Samana Gouhary and Sandra Myers to be considered by the City Council for appointment to the Park and Recreation Commission for three-year terms expiring on December 31, 2027.
CITY COUNCIL STRATEGIC INITIATIVE
Not applicable.
PREVIOUS ACTION
Attachment 1
DATE OF NOTICE
Not applicable.
ENVIRONMENTAL DETERMINATION
Not applicable.
ALTERNATIVE OPTION(S)
1. Continue this item to a future meeting.
2. Not approve the recommended candidates.
3. Conduct additional interviews at a future meeting.
ATTACHMENT(S)
1. Previous Action
2. Park and Recreation Commission applications
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
On January 14, 2025, the City Council created an Ad-Hoc Committee to conduct interviews for Commission applicants.
CITY COUNCIL AGENDA ITEM NO. E.14
03/25/2025
SUBJECT: Declare City-Owned Real Property located at 3900 Sellers Avenue as Surplus; Authorizing Notification of Sale and Offering of Property for Sale
DEPARTMENT: City Manger
STAFF: Darin Gale, Assistant City Manager
Abraham Salinas, Senior Analyst
TITLE/RECOMMENDATION
Adopt a City Council Resolution:
1) Declaring City-owned real property located at 3900 Sellers Avenue, APN 015- 010-065, as Surplus;
2) Authorizing the City Manager or designee to provide notification to required parties under State Surplus Land Act; and
3) Authorizing the City Manager or designee to offer the property for sale.
FISCAL IMPACT
There is no fiscal impact associated with the process of declaring this property as surplus and offering it for sale. However, if a sale occurs, proceeds from the sale would be returned to the Agricultural Land Fund, the source of funding for the City’s purchase of the property in 2007.
BACKGROUND
The City and the Successor Agency to the Redevelopment Agency (“Successor Agency”) own several properties throughout the City. In 2020, staff conducted a comprehensive analysis of all City- and Successor Agency-owned properties, identifying nine (9) City properties and five (5) Successor Agency properties as surplus, with no considered use by the City or Successor Agency. With state required sales of Successor Agency owned land, staff would sell these surplus properties to facilitate development consistent with zoning laws, and to generate jobs and revenue.
On March 13, 2007, the City Council, by Resolution 2007-50, approved a Purchase and Sale Agreement with Mery Lynn Nail and Lorraine Visher for the City’s purchase of a seven-acre parcel at 3900 Sellers Avenue (the “Nail Property” or “Property”).
CITY COUNCIL AGENDA ITEM NO. E.14
03/25/2025
The City purchased the Property for $1,080,000, using funds collected through agricultural mitigation fees in accordance with the provisions of California Government Code Section 66000, et seq. (commonly referred to as AB 1600 or the Mitigation Fee Act) for a variety of proposed uses, including an Agricultural Park and History Center. Agricultural Mitigation Fees are specifically collected to offset the impacts of development on agricultural land and to support the preservation of agricultural resources, as described in Chapter 17.730 (Agricultural Preservation Program) of the Brentwood Municipal Code.
SLA EXEMPTION
In 2023, staff collaborated with Senator Steve Glazier’s office to seek an exemption, through new legislation amending the Surplus Land Act (the SLA, Government Code Sections 54220-54234), affecting the former Nail Property. Through this effort, updated language was included in a bill adopted by the State, but the new language was general in nature and not specific to the City’s site. In August of 2024, the California Department of Housing and Community Development (HCD) released new SLA guidelines. To date, the City has been unsuccessful in qualifying for an exemption for the former Nail Property. Attachment 4 includes the section of the SLA guidelines that the City used repeatedly to request an exemption of HCD based on the use of agricultural mitigation funds.
SURPLUS LAND DECLARATION CONSIDERATION
The Property has been identified by staff as surplus based on the following considerations:
1. Unrealized Development Plans: Since its purchase in 2007, the City has been unable to secure the necessary funding or successfully develop the envisioned Agricultural Park and History Center, leaving the Property underutilized.
2. Location and Infrastructure Challenges: The Property is situated outside of City limits. It lacks adequate access to critical utilities, creating significant barriers to development, and requires ongoing maintenance for its existing structures and vegetation, which imposes additional costs on the City.
3. Alignment with Regional Land Use Designations: The Property is located near the Contra Costa County Agricultural Core and is designated as Agricultural Lands in the County General Plan. This designation identifies its potential for alternative uses and aligns it more closely with agricultural, private-sector, or non-profit uses rather than municipal development.
CITY COUNCIL AGENDA ITEM NO. E.14
03/25/2025
4. Potential for Private Reinvestment: Selling the Property would provide an opportunity to encourage private reinvestment. Proceeds from the sale could be redirected toward other City priorities, ensuring a more effective use of City resources while promoting development consistent with regional land use objectives.
5. Inability to Secure SLA Exemption: Despite staff’s efforts, HCD has determined that the Property does not meet the SLA exemption criteria.
In order to sell City- or Successor Agency-owned property, the following process must be followed:
1. City staff analyzes and identifies the property as surplus. (Completed)
2. The City Council declares the property surplus. (Recommended action)
3. Compliance with the Surplus Land Act: The surplus property is submitted to the State in accordance with the Surplus Land Act (Government Code 54220 et seq.) and AB 1485. Public agencies and affordable housing developers are notified of the property's availability and given a 60-day period to consider making an offer to purchase.
4. Next Steps if No Offers or Failed Negotiations: If no offers are made by public agencies or affordable housing developers, or if negotiations with responding entities are unsuccessful, the City will proceed in accordance with Administrative/Council Policy 10-20.
If the City Council approves the recommendation to declare the property as surplus, staff will proceed with the process outlined in the previous sections. Staff has met with Harvest Time, a local non-profit organization, to review potential agricultural uses for the site, and they expressed support for the City Council declaring the parcel surplus.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 3: Economic Development:
1.a. Encourage private re-investment though the sale of Successor Agencyand City-owned real Properties.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
CITY COUNCIL AGENDA ITEM NO. E.14
03/25/2025
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
Alternative Options to the Staff Recommendation:
1. Do not approve staff’s recommendation.
2. Modify staff’s recommendation.
3. Continue item with direction for staff to return with additional information.
ATTACHMENT(S)
1. Previous Action
2. Resolution
3. Parcel Map
4. Pages from Updated SLA Guidelines 2024
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On March 13, 2007, the City Council, by Resolution 2007-50, approved a Purchase and Sale Agreement with Mery Lynn Nail and Lorraine Visher for the purchase of a seven-acre real property located at 3900 Sellers Avenue APN 015-010-065.
On December 14, 2010, the City Council, by way of Resolution No. 2010-176, adopted Council/Administrative Policy No. 10-20, Disposition of City/Agency Real Estate, to provide guidance for the disposition of excess or surplus real estate owned in fee title by the City of Brentwood (“City”) or the former City of Brentwood Redevelopment Agency (“Agency”).
On February 9, 2016, the City Council adopted Resolution No. 2016-11 to approve the FY 2016/17 and FY 2017/18 City of Brentwood Strategic Plan, including Strategic Initiative 4.1.f., preparation of a City-owned Parcels Plan.
On November 13, 2018, the City Council adopted Resolution 2018-153, approving an agreement with Carpenter/ Robbins Commercial Real Estate, Inc., to prepare and complete a City-owned Parcels Plan in an amount not to exceed $73,033 and amending the 2018/19 Operating Budget.
On July 14, 2020, the City Council adopted the Amended City of Brentwood Strategic Plan for FY 2020/21 — FY 2021/22, which included Strategic Priorities to facilitate development and encourage investment and implement the City's Economic Development Action Plan.
On October 13, 2020, the City Council adopted Resolution 2020-132, declaring certain real property as surplus and authorizing the City Manager or designee to provide notification to required parties under state law and offer the properties for sale.
On May 23, 2023, the City Council adopted Resolution 2023-62, amending City Council Administrative Policy No. 10-20, Disposition of City/Agency Real Estate.
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD DECLARING CERTAIN REAL PROPERTY LOCATED
AT 3900 SELLERS AVENUE (APN 015-010-065) AS SURPLUS;
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PROVIDE
NOTIFICATION TO REQUIRED PARTIES UNDER STATE LAW AND
OFFER THE PROPERTY FOR SALE
WHEREAS, on December 14, 2010, the City Council, by way of Resolution No. 2010-176, adopted Council/Administrative Policy No. 10-20, Disposition of City/Agency Real Estate, to provide guidance for the disposition of excess or surplus real estate owned in fee title by the City of Brentwood (“City”) or the former City of Brentwood Redevelopment Agency (“Agency”); and
WHEREAS, on July 14, 2020, the City Council adopted the Amended City of Brentwood Strategic Plan for FY 2020/21 – FY 2021/22, which included Strategic Priorities to facilitate development and encourage investment and implement the City’s Economic Development Action Plan; and
WHEREAS, on October 13, 2020, by way of Resolution No. 2020-132, the City Council approved a resolution declaring certain real property as surplus and authorizing the City Manager or designee to provide notification to required parties under State Law and offered the properties for sale; and WHEREAS, Government Code Sections 54220, et seq., and AB 1485 require certain actions by a public agency to surplus real property, which include, but are not limited to notifying public agencies and affordable housing developers of the availability of the real properties and provided a 60-day period to consider making an offer to purchase a property or properties; and
WHEREAS, the City of Brentwood is the owner in fee simple of certain real property located at 3900 Sellers Avenue, Brentwood, California 94513, Assessor’s Parcel Number 015-010-065, consisting of 316,246 square feet on 7.26 acres (the “Property”); and
WHEREAS, the sale and potential development of surplus property will provide fiscal and economic benefits for the City and community.
NOW, THEREFORE, BE IT RESOLVED that the City of Brentwood does hereby resolve as follows:
To declare that certain real property located at 3900 Sellers Avenue as surplus, authorizing the City Manager or designee to provide notification to required parties under state law and to offer the property for sale.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of March 2025 by the following vote:
CITY OWNED PROPERTY
Document Path: W:\GIS_Map_Room\MXDs\ECONOMIC DEVELOPMENT\City Surplus Property.mxd 1 inch = 200 feet
3900 SELLERS AVENUE
APN 015-010-065
7.26 Acres Page 146 of 229
Updated Surplus Land Act Guidelines
Final
Gavin Newsom, Governor
State of California
Tomiquia Moss, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development 651 Bannon Street, Suite 400
Sacramento, CA 95811
916-263-7400
Originally issued April 2021
August 1, 2024
16 described in Government Code section 54230.5. A local agency shall only dispose of land pursuant to this subsection through a disposition and development agreement that includes an indemnification clause that provides that if an action occurs after disposition that violates this subsection, the person or entity that acquired the property shall be liable for the penalties.
(D) A mixed-use development in rural areas of California, consisting of one or more parcels, that meets all the following conditions:
(i) The development restricts at least 25 percent of the residential units to lower-income households as affordable housing pursuant to Section 102(a) of these Guidelines. The requirements of Section 102(a) shall be contained in a covenant or restriction recorded against the surplus land at the time of sale that shall run with the land and be enforceable against any owner who violates the covenant or restriction and each successor in interest who continues the violation.
(ii) At least 50 percent of the square footage of the new construction is designated for residential use.
(iii) The development is not located in an urbanized area, as defined in Section 21094.5 of the Public Resources Code, which defines “urban” as either an incorporated city or an unincorporated area that is completely surrounded by one or more incorporated cities that meets both of the following criteria:
I. The sum of the population of the unincorporated area and the population of the surrounding incorporated cities is 100,000 or more.
II. The population density of the unincorporated area is equal to, or greater than, the population density of the surrounding cities. (E) Where the surplus land consists of more than one parcel or is one parcel that will be subdivided into multiple contiguous parcels, and the parcel(s) are eligible for one of the exemptions under Section 103(c)(7)(A)-(D), the land can be treated as one parcel by a master developer. In addition, the affordable residential units must be constructed and completed not later than the unrestricted units and non-residential portion of the development. If the mixed-use development occurs in phases, the affordability requirement must be met in each phase.
(8) Land Subject to Valid Legal Restrictions. For land to qualify for this exemption, a local agency must establish that the surplus land is subject to a legal restriction pursuant to section (A) below and meets the following criteria: 1) the restriction was not imposed by the local agency, 2) the restriction makes housing a prohibited use, and 3) there is no feasible method to mitigate or avoid the prohibition of housing on the site.
17 (A) So long as the land meets all the criteria in this Section 103(c)(8), above, valid legal restrictions include, but are not limited to, the following:
(i) Existing contracts, including leases, agreed to prior to September 30, 2019.
(ii) Easements.
(iii) Source of Funding Restrictions. Restrictions imposed by the source of funding that a local agency used to purchase a property, provided that both of the following requirements are met:
I. The restrictions require the funds be spent only on non-housing purposes.
II. The proposed disposal of the land is consistent with the requirements imposed by the funding constraints.
(iv) Other valid legal restrictions may also include federal or state statutes or regulations.
(B) A valid legal restriction shall be supported by documentary evidence establishing the valid legal restriction. Such evidence includes, but is not limited to, the following:
(i) Copies of contracts, leases, public or private grant deeds, easements, or federal or state statutes or regulations.
(ii) A written explanation describing how the legal restriction meets the criteria in section 103(c)(8).
(iii) It is not necessary for a local agency to acquire additional property rights or property interests belonging to third parties in order to attempt to mitigate housing prohibitions.
(C) Valid Legal Restrictions do not include the following:
(i) Existing nonresidential land use designations.
(ii) Covenants, restrictions, or other conditions on the property rendered void and unenforceable by any other law, including, but not limited to, Section 714.6 of the Civil Code.
(9) Surplus Trust Lands. Surplus land that was granted by the state in trust toa local agency or that was acquired by the local agency for trust purposesby purchase or exchange, and for which disposal of the land is authorizedor required subject to conditions established by statute.
CITY COUNCIL AGENDA ITEM NO. F.1
03/25/2025
SUBJECT: Mobile Vending Permit Application Fee and Permit Fee for BMC Chapter 5.68 (‘Mobile Vending’)
DEPARTMENT: Finance and Information Systems
Community Development
STAFF: Kerry Breen, Director of Finance and Information Systems Alexis Morris, Director of Community Development
Christine Andrews, Assistant Director of Finance and I.S.
TITLE/RECOMMENDATION
Adopt a Resolution amending the Cost Allocation Plan and Schedule of City Fees to implement a new Mobile Vending Permit Application Fee and Mobile Vending Permit Fee.
FISCAL IMPACT
The proposed Mobile Vending Permit Application Fee and associated Permit Fee are calculated to cover reasonable costs associated with processing a Mobile Vending Permit Application. Community Development estimates up to eighty (80) Mobile Vending Permit applications may be submitted, which would provide annual revenue to the General Fund of $12,800.00 (at the recommended fees of $25.00 per application and $135.00 per permit issued). Revenue generated by any Administrative Fines for enforcement of Mobile vending would also be included in the General Fund. Community Development staff will perform outreach and provide education to mobile vendors before enforcement of the ordinance. There is no budget amendment associated with this item.
BACKGROUND
On January 14, 2025, the City Council approved Ordinance No. 1080, amending the Brentwood Municipal Code (“BMC”) Chapter 5.68 (‘Mobile Vending’) to establish new mobile vending regulations and amending BMC Chapter 17.850 (‘Temporary Use Permits’) to add regulations related to Long-Term Mobile Vending Facilities and Commissaries. These updates to the BMC require a new City Mobile Vending Permit and this action is to establish fees for the application process and permit issuance.
CITY COUNCIL AGENDA ITEM NO. F.1
03/25/2025
Application Fee and Permit Fee
Finance staff, in coordination with Community Development staff, estimated the staff time necessary to 1) intake the application (“Application Fee”), and 2) process the application (“Permit Fee”), utilizing the current hourly rates by staff classification in the Cost Allocation Plan to calculate the cost recovery fees.
The Application Fee is proposed to be non-refundable and staff determined a 15- minute review of the application, to ensure all required documents are attached and the application is signed, would be sufficient. The current cost of the review is calculated at $29.32 and staff is proposing a $25.00 Application Fee. Staff does not recommend annual increases applied to this fee.
A more detailed review of the application and required documents will require more staff time, and the current cost to process the application and issue the permit is calculated at $136.50. Staff is proposing a $135.00 Permit Fee for a total fee of $160.00 annually, including the Application Fee. The applicant would pay the $135.00 Permit Fee after the application has been approved and the permit is ready to be issued.
Below is a summary of Mobile Vending Permit Fees currently imposed by other Contra Costa County agencies. Note that a limited number of agencies have adopted a Mobile Vending ordinance at this time. Amounts do not include Business Tax Certificate fees.
The City reviews and updates its fees on an annual basis. Fees are adjusted at the beginning of each fiscal year by the annual changes to the April San Francisco – Oakland – Hayward, California Consumer Price Index (CPI) Urban Wage Earners and Clerical Workers, unless a fee is tied to an alternative index.
Any violations of the Mobile Vending BMC regulations would be subject to actions listed in BMC Chapter 5.68, including but not limited to issuance of administrative City/Town Mobile Vending Fee
Brentwood - Proposed $160.00
Concord $774.00
Hercules $310.00
Oakley $129.00
Mobile Vending Permit Fees Comparison
CITY COUNCIL AGENDA ITEM NO. F.1
03/25/2025
citations. Staff is proposing to adjust the Sidewalk Vending Permit Fee on July 1, beginning July 1, 2025, by the same index; however, the City Council has the discretion to direct that the Permit Fee not be subject to an annual increase.
If approved, the new fees shall become effective April 1, 2025.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
The City of Brentwood published a Notice of Public Hearing on March 14, 2025 and March 21, 2025. Prior to publication of the March 25, 2024 City Council Agenda, staff received no public comments related to this item.
ENVIRONMENTAL DETERMINATION
This action has been found to be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Sections 15061, 15273, and 15378 of the State CEQA Guidelines.
ALTERNATIVE OPTION(S)
1. Do not approve proposed amounts and do not adopt the resolution. Without further action, this would result in no fees being imposed for application review or permit issuance.
2. Modify proposed amounts and adopt a revised resolution. The City Council has the discretion to set the application/permit fee at an amount less than the estimated cost.
3. Continue item with direction for staff to return with additional information.
ATTACHMENT(S)
1. Previous Action
2. Resolution
ATTACHMENT 1
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On July 12, 1994, the City Council adopted Urgency Ordinance No. 590, establishing a temporary moratorium on use permits for vending operations.
On August 23, 1994, the City Council adopted Ordinance No. 544, extending the moratorium on the processing of new use permits for mobile vending operations for an additional ten months and fifteen days.
On December 27, 1994, staff returned to the City Council seeking direction regarding ordinance regulations pertaining to mobile vending operations. Council directed staff through the Planning Commission to develop an ordinance to regulate mobile vending operations.
On April 25, 1995, the City Council conducted a public hearing on the introduction of Ordinance No. 551 (‘Mobile-Vending’), which was proposed by the Planning Commission to establish processing procedures, design and location guidelines for mobile vendors. The City Council declined to adopt Ordinance No. 551, and directed staff to develop an alternate ordinance restricting motorized vending to two hours per day per location.
On May 30, 1995, the City Council approved the introduction and waived the first reading of Mobile Vending Ordinance No. 554.
On June 13, 1995, the City Council adopted Ordinance No. 554, establishing business license requirements and standards for mobile vending with an effective date of October 1, 1995.
On February 27, 2024, the City Council considered the first reading and adoption of a new ordinance regulating Sidewalk Vending (Ordinance No. 1069) and a new ordinance repealing and replacing the City’s regulations related to Mobile Vending (Ordinance No. 1070).
On March 12, 2024, the City Council adopted the Sidewalk Vending Ordinance (Ordinance No. 1069), but continued the Mobile Vending Ordinance to a future date.
On October 22, 2024, this item was agendized to be considered by the City Council. In order to do further research and analysis, this item was continued to a date uncertain.
On January 14, 2025, following a public hearing, the City Council voted to waive the first reading of and introduce Ordinances No. 1080 and 1081 to amend the Brentwood Municipal
Code to update Chapter 5.68 (‘Mobile Vending’) and an amendment to Chapter 17.850 (‘Temporary Use Permits’).
On January 28, 2025, the City Council adopted Ordinance 1080 (BMC 5.68) and Ordinance No. 1081 (BMC 17.850), approving 1) an ordinance approving an amendment to Brentwood Municipal Code Chapter 5.68 (‘Mobile Vending’) to establish new mobile vending regulations; and 2) an ordinance approving an amendment (Rezone No. 24-005) to Brentwood Municipal Code Chapter 17.850 (‘Temporary Use Permits’) adding regulations related to Long-Term Mobile Vending Facilities and Commissaries.
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD 1) AMENDING THE COST ALLOCATION PLAN AND
SCHEDULE OF CITY FEES; 2) MAKING CERTAIN SUPPORTING
FINDINGS, INCLUDING THE INAPPLICABILITY OF THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT TO THESE
ACTIONS; 3) IMPLEMENTING A NEW MOBILE VENDING PERMIT
APPLICATION FEE; AND 4) IMPLEMENTING A NEW MOBILE
VENDING PERMIT FEE
WHEREAS, Article XI, section 7 of the California Constitution allows the City to impose fees and charges that are not in conflict with the general laws of the State; and
WHEREAS, the City Finance and Information Systems Department researched and developed a Cost Allocation Plan and Schedule of City Fees, which develops a model for computing fees to cover the City’s direct and indirect (overhead) administrative costs incurred in response to requests for permits, maps, licenses and entitlements, and which proposes a revised schedule of such fees; and WHEREAS, on September 12, 2023, the City Council adopted Resolution No. 2023–113, 1) adopting the FY 2023/24 Cost Allocation Plan and Schedule of City Fees; 2) making certain supporting findings, including the inapplicability of the California Environmental Quality Act to the actions; 3) imposing said fees; 4) establishing a process for waiving or adjusting certain fees; 5) adding certain new Community Development, Police and Public Works Fees; and 6) repealing Resolution 2022-122, which adopted the FY 2022/23 Cost Allocation Plan and Schedule of City Fees; and
WHEREAS, on March 12, 2024, the City Council adopted the Sidewalk Vending Ordinance (Ordinance No. 1069), but continued the Mobile Vending Ordinance to a future date; and
WHEREAS, on October 22, 2024, the Mobile Vending Ordinance item was scheduled to be considered by the City Council. In order to do further research and analysis, this item was continued to a date uncertain; and WHEREAS, on January 14, 2025, following a public hearing, the City Council voted to waive the first reading of and introduce Ordinances No. 1080 and 1081 to amend the Brentwood Municipal Code to update Chapter 5.68 (‘Mobile Vending’) and an amendment to Chapter 17.850 (‘Temporary Use Permits’); and WHEREAS, on January 28, 2025, the City Council adopted Ordinance 1080 (BMC 5.68) and Ordinance No. 1081 (BMC 17.850), approving 1) an ordinance approving an amendment to Brentwood Municipal Code Chapter 5.68 (‘Mobile Vending’) to establish new mobile vending regulations; and 2) an ordinance
approving an amendment (Rezone No. 24-005) to Brentwood Municipal Code Chapter
17.850 (‘Temporary Use Permits’) adding regulations related to Long-Term Mobile Vending Facilities and Commissaries; and
WHEREAS, two new cost recovery fees are proposed that are not currently included in the FY 2023/24 Cost Allocation Plan and Schedule of City Fees:
1. The first proposed fee is for the Mobile Vending Permit Application Fee. This fee is non-refundable and is proposed to be Twenty-Five Dollars ($25.00). The proposed Application Fee will be reviewed each year but will not be subject to an annual increase.
2. The second proposed fee is the Mobile Vending Permit Fee and is proposed to be One Hundred Thirty-Five Dollars ($135.00). This fee will only be charged after the Mobile Vending Permit application has been approved. The proposed Permit Fee would be adjusted at the beginning of the fiscal year based on the April CPI with the annual Cost Allocation Plan preparation process to ensure cost recovery and consistency with the fees charged by other local agencies. Should the CPI be negative, the fees would remain unchanged pending review of the cost to provide the services by staff; and
WHEREAS, the Cost Allocation Plan and Schedule of City Fees, as well as the proposed fees, were available for public inspection and review for ten (10) days prior to this public hearing; and
WHEREAS, a public hearing has been noticed and held in accordance with Government Code Section 66018; and
WHEREAS, the City Council has considered the information provided to it by those testifying; has reviewed and considered the information provided in the staff report and staff presentation; and has read and considered the report and supporting data.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Brentwood:
Section 1. Findings:
The Council makes each of the following findings:
A. That CEQA does not apply to the adoption of this Resolution, pursuant to Sections 15061, 15273, and 15378 of the State CEQA Guidelines because:
1. The fees established by this Resolution will be collected for the purposes of meeting operational expenses and maintaining service to those that request it; and
2. Because the fees authorized by this Resolution will be collected at the application stage of the project, CEQA review will take place during the processing of the project. Therefore, it can be seen with certainty that the adoption of this Resolution establishing processing fees will not have a significant effect on the environment; and
3. The adoption of this Resolution is not a project because it is a fiscal activity that does not commit the City to any specific project that may result in a potentially significant impact on the environment.
B. The purpose of the processing fees is to support those City services that are undertaken as a direct or indirect result of members of the public using the services of the City, in particular the services of permits, licenses, subdivision maps and entitlements.
C. After considering the Cost Allocation Plan and Schedule of City Fees and supporting data and the testimony received at this public hearing, the City Council finds that future development in the City will generate a continued need for the services specified in the Report.
D. The Report and the testimony establish:
1. That there is a reasonable relationship between the need for each fee and the type of service, product, benefit, privilege, or regulatory activity for which the fee is imposed; and
2. That there is a reasonable relationship between the amount of each fee and the estimated reasonable cost of providing the type of service, product, benefit, privilege, or regulatory activity for which the fee is imposed; and
3. The amount of service provided does not exceed what is reasonably necessary in order to process the requested service; and
4. That the cost estimates set forth in the FY 2023/24 Cost Allocation Plan and the Schedule of City Fees are reasonable and best approximate the direct and indirect (overhead) costs of City staff and consultants for providing the service, product, benefit, privilege, or regulatory activity.
E. The method of allocating the City’s administrative costs bears a fair and reasonable relationship to each fee payer’s burden on, and benefit from, the services, product, benefit, or privilege requested by that fee payer.
F. The fees do not exceed the estimated reasonable cost of providing the service, product, benefit, privilege, or regulatory activity for which the fee is charged.
Section 2. Fees Imposed:
A. Each person requesting a service in the City of Brentwood for which a fee is imposed pursuant to the Cost Allocation Plan and Schedule of City Fees shall pay the fee set forth in the Cost Allocation Plan and Schedule of City Fees.
B. On July 1 of each year, all fees not tied to an alternate index, and/or requirement, or authorized not to increase annually, will be automatically adjusted by an amount equal to the percentage of increase or decrease in the April Consumer Price Index Urban Wage Earners and Clerical Workers for San Francisco-Oakland-Hayward California. Should the CPI be negative, the fees would remain unchanged pending review of the cost to provide the services by staff. A recommendation would be brought before City Council prior to adjustments being made.
C. The fees may also be adjusted if the City updates or modifies the Cost Allocation Plan or the Report and conducts a public hearing to implement a new or revised fee or fees based upon such update or modification.
D. The applicable fee shall be determined based on the fee schedule in effect at the time the application is submitted to the City for the requested service. The fee shall be payable in full at the time the application is submitted.
E. The adoption of this Resolution does not affect the ability of the City to request an agreement between the applicant and the City to pay extraordinary processing costs and to establish deposit accounts.
Section 3. Use of Fee Revenues:
The revenues raised by payment of these fees, along with any interest earned, shall be used to pay for the City’s costs detailed in the Report, including without limitation the capital costs and labor and contract costs directly or indirectly associated with providing the service, product, benefit, privilege, or regulatory activity for which the fee is charged.
Section 4. Effective Date of New Fees:
The new fees provided in this Resolution shall become effective April 1, 2025.
Section 5. Severability:
Each component of the fees and all portions of this Resolution are severable.
Should any individual component of the fee or other provision of this Resolution
be adjudged to be invalid and unenforceable, the remaining provisions shall be and continue to be fully effective, and the fee shall be fully effective except as to that portion that has been judged to be invalid.
Section 6. Cost Allocation Plan and Schedule of City Fees Amendment:
The City of Brentwood FY 2023/24 Cost Allocation Plan and Schedule of City Fees is hereby amended to add:
1. Mobile Vending Permit Application Fee – Twenty-Five Dollars ($25.00)
Not subject to an annual increase.
2. Mobile Vending Permit Fee – One Hundred Thirty-Five Dollars ($135.00)
Subject to annual increase on 7/1, beginning 7/1/2025,
automatically adjusted by an amount equal to the percentage of increase in the April Consumer Price Index Urban Wage Earners and Clerical Workers for San Francisco-Oakland-Hayward California.
Should the CPI be negative, the fees would remain unchanged pending review of the cost to provide the services by staff. A recommendation would be brought before City Council prior to adjustments being made.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on March 25, 2025 by the following vote:
CITY COUNCIL AGENDA ITEM NO. G.1
03/25/2025
SUBJECT: Consideration of and direction as to mitigation and operational measures for the Creekside Park pickleball courts
DEPARTMENT: Parks and Recreation
STAFF: Darin Gale, Interim Director of Parks and Recreation Aaron Wanden, Park Maintenance Manager
TITLE/RECOMMENDATION
Staff recommends the City Council consider and provide direction regarding mitigation and operational measures for the Creekside Park pickleball courts.
FISCAL IMPACT
Below is a summary of the estimated costs, where available, and the potential funding sources for the noise-mitigation options detailed in the Background section.
All of the above options require some level of General Fund support. Staff’s most recent fiscal projections, from late January, anticipated that General Fund operating revenues would be sufficient in the two-year period to cover operating and one-time expenses with no deficit spending from ongoing operations. However, $1,409,000 was projected to be needed as a transfer into the General Fund from the Budget Stabilization Fund to increase the General Fund Reserve of 30% of operating expenses per Budget and Fiscal Policies, No. 10-5
(https://www.brentwoodca.gov/home/showpublisheddocument/220/638245971080 470000). Staff will be refining this projection to account for updated cost estimates (e.g. increases in animal control and library costs) along with increased revenue from the earlier opening of Costco and increased citation revenue. The updated projections will be included with agenda items for the April 8th City Council agenda.
Option
Number Noise Mitigation Options One-Time Ongoing Funding Source 1 Sound-Dampening Barriers $30,500 General Fund 68%/Parks Development Impact Fee 32% 2 Sound Study Up to $12,000 General Fund
3 Locking Court Doors TBD General Fund 68%/Parks Development Impact Fee 32% 4 Reservation System $1,200-$6,000/Year General Fund
5 Adjusting Court Hours Signage Staff Time Enforcing General Fund 6 Soundwalls/Landscape Screening TBD General Fund 68%/Parks Development Impact Fee 32% 7 Restricting Paddle and Ball Models Staff Time Enforcing General Fund 8 Court Removal or Repurposing Dependent on Reuse General Fund 68%/Parks Development Impact Fee 32%
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Based on the most current projections, including recent funding for the Sand Creek Sports Complex, the Parks and Trails Development Impact Fee Fund is expected to be negative for a period of time, but anticipated to return to a positive position in FY 2027/28 based on current development projections.
BACKGROUND
The Creekside Park Pickleball Courts project was identified as a Strategic Initiative in the City of Brentwood Strategic Plan FY 2020/21 – FY 2021/22, which was adopted on February 25, 2020. Due to the COVID-19 pandemic, the City Council re-evaluated the Strategic Plan, placing numerous projects on a Funding Deferred Projects Holding List as a result of budget uncertainties. A brief timeline of the project follows:
July 14, 2020 – The City Council adopted Resolution 2020-96, amending the Strategic Plan to reflect changes in the project list.
June 22, 2021 – The Creekside Park Pickleball Courts project was funded through the Operating Budget and included in the 2021/22 – 2025/26 Capital Improvement Program.
July 28, 2022 – The Park and Recreation Commission approved the initial conceptual plan featuring a four-court schematic and directed staff to proceed with hiring a project consultant for the design phase.
December 22, 2022 – The Park and Recreation Commission approved the Updated Pickleball Conceptual Plan.
July 25, 2023 – By Resolution 2023-91, the City Council awarded the bid to Luma Engineering Contractors Inc. for the Creekside Park Pickleball Courts (CIP Project No. 352-52441) as the lowest responsible and responsive bidder. August 13, 2024 – By Resolution 2024-84, the City Council accepted the work performed by Luma Engineering Contractors Inc. for the Creekside Park Pickleball Courts Project, CIP Project No. 352-52441, and filed a Notice of Completion with the County Recorder. At the same meeting, the City Council directed staff to provide an operational update to the Park and Recreation Commission following the construction of the project.
Operational Update
Following the project’s completion, staff provided an operational update to the Park and Recreation Commission on August 22, 2024, which included the following key developments:
1. Hours of Operation & Compliance
Staff established operating hours from 7:00 a.m. to 9:00 p.m.
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The Police Department and staff conduct regular visits to ensure compliance with posted hours. A brief report from the Police Department is attached.
2. Parking Adjustments
Red curbs were painted to designate no-parking areas, alleviating parking concerns raised by adjacent property owners.
3. Court Modifications for Safety & Accessibility
Court doors were adjusted to swing outward to prevent interference with play.
Racket holders were relocated outside the courts to improve accessibility.
4. Spectator Accommodations & Signage
Wind screens were removed to enhance visibility for spectators. New signage was installed to display pickleball rules and city-wide park regulations, ensuring clarity for all players.
5. Electrical Panel Security & Lighting Adjustments
Due to vandalism concerns, staff secured the main electrical panel to ensure proper lighting usage.
A new light switch was installed to separate pickleball and tennis court lighting.
Shields were added to pathway lights to direct illumination onto the path while reducing light spill onto the courts, discouraging after-hours play as recommended by the Police Department.
6. Sound Mitigation Research
Staff researched sound-dampening barriers and presented findings to the Park and Recreation Commission.
The Commission opted not to pursue this option at this time.
Background on Pickleball Growth and Noise Concerns
Since 2016, pickleball has been the fastest-growing sport in the United States. A group of local residents advocated for the installation of the Creekside Park pickleball courts and continues to support the construction of additional courts.
However, noise concerns have been a recurring issue for residents living near pickleball courts nationwide. The primary concern is the distinct "popping" sound created when the paddle strikes the ball. This sound is high-pitched, narrowband, and short in duration. Traditional noise studies measure average sound levels over time, often underestimating the disruptive nature of this repetitive noise, even when within acceptable limits under local noise standards.
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Noise Mitigation Options for Council Consideration
Below are potential measures for addressing noise concerns, along with estimated costs where available:
1. Sound-Dampening Barriers – Estimated Cost: $30,500
May reduce noise levels but will not eliminate sound entirely. Typically consist of curtain-like panels installed around the court perimeter. May obstruct visibility and pose safety concerns.
2. Sound Study – Estimated Cost: Up to $12,000
A sound engineer would assess decibel levels at different times of the day. The study would determine whether noise meets city standards and identify potential mitigation measures.
Previous studies in other communities have shown that while noise often complies with regulations, it can still be disruptive to residents.
3. Locking Court Doors – Estimated Cost: TBD
Would prevent after hours play but would not address daytime noise. May require staff time or maintenance of locking mechanisms.
4. Reservation System – Estimated Cost: $99–$499 per month Would regulate court access based on reservations but is not ideal for public facilities.
Staff oversight would be challenging; thus, this option is not recommended.
5. Adjusting Court Hours – Minimal Cost
Reducing operating hours would limit noise exposure for nearby residents. Staff would update signage and continue monitoring compliance.
6. Soundwalls/Landscape Screening – Estimated Cost: TBD Could include walls or landscaping elements to help absorb sound. Would require ongoing maintenance to ensure courts remain accessible and visually appealing.
7. Restricting Paddle and Ball Models – No Cost Estimate Available Emerging technology may reduce noise, but quiet equipment is not yet widely available.
Enforcing equipment restrictions would require significant staff time and resources.
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8. Court Removal or Repurposing – Cost Dependent on Reuse Plan Would permanently eliminate pickleball noise concerns, as well as the opportunity to play pickleball at this location.
The space could be repurposed for other recreational activities.
Next Steps
Staff seeks direction from the City Council on which, if any, of these mitigation measures to pursue. Implementation of selected measures may require a future budget request. Staff will also continue to monitor best practices from other jurisdictions to address pickleball-related noise concerns effectively.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 5: Parks & Recreation Services. Item 1(a)(ii): Implement short-term high priority Parks and Recreation Master Plan projects – complete carry over strategic initiatives – pickleball courts at Creekside Park
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not applicable.
ENVIRONMENTAL DETERMINATION
Not applicable.
ALTERNATIVE OPTION(S)
1. Continue item with direction for staff to return with additional information.
ATTACHMENT(S)
1. Previous Action
2. PD Report
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On July 14, 2020, the City Council adopted Resolution 2020-96, amending the Strategic Plan to reflect changes in the project list.
On June 22, 2021, the Creekside Park Pickleball Courts project was funded through the Operating Budget and included in the 2021/22 – 2025/26 Capital Improvement Program.
On July 28, 2022, the Park and Recreation Commission approved the initial conceptual plan featuring a four-court schematic and directed staff to proceed with hiring a project consultant for the design phase.
On December 22, 2022, the Park and Recreation Commission approved the Updated Pickleball Conceptual Plan.
On July 25, 2023, the City Council adopted Resolution No. 2023-91, awarding the bid to Luma Engineering Contractors Inc. for the Creekside Park Pickleball Courts (CIP Project No. 352-52441) as the lowest responsible and responsive bidder.
On August 13, 2024, the City Council adopted Resolution No. 2024-84, accepting the work performed by Luma Engineering Contractors Inc. for the Creekside Park Pickleball Courts Project, CIP Project No. 352-52441, and filed a Notice of Completion with the County Recorder. At the same meeting, the City Council directed staff to provide an operational update to the Park and Recreation Commission following the construction of the project.
Pickleball Courts
This is a summary of our police response to various complaints at the Creekside Park Pickleball Courts from the period of June 2024 through March 20, 2025. Our response is broken down into two categories: Scheduled Patrols and Calls for Service.
Scheduled Patrols
There were approximately 156 scheduled patrols:
• 128 - no one was observed on the courts.
• 20 - players were on the courts before or after posted Pickleball Court hours and asked to leave.
• 8 - players were on the courts and waiting to play before hours and not causing a disturbance.
Calls for Service
There were approximately 73 citizen calls for service regarding either Pickleball Courts or Creekside Park.
• 15 – no one observed on the courts or noise was reasonable. • 8 – players were on the courts playing outside park hours and asked to leave. • 7 – parking complaints (2 citations issued and 5 found to be legally parked or not present).
• 43 – related to the park (disturbances with juveniles, golf carts, motorcycles, disc golf players, loud music, animals, etc.)
CITY COUNCIL AGENDA ITEM NO. G.2
03/25/2025
SUBJECT: Vineyards Parkway Traffic Update
DEPARTMENT: Engineering
STAFF: Allen Baquilar, Director of Engineering/City Engineer
TITLE/RECOMMENDATION
Receive an update on Vineyards Parkway related to a re-assessment of an all-way stop sign warrant and provide direction regarding Vineyards Parkway traffic solution options, potentially including the installation of two stop signs at Vineyard Parkway at Trilogy Parkway.
FISCAL IMPACT
Staff was successful in obtaining a Transportation Development Act (“TDA”) grant award of $100,000 to acquire additional RRFB’s and flashing crosswalk ahead signs.
The grant award will provide sufficient funding for the purchase and installation of new RRFB’s at Solera Street/Trilogy Parkway and Andalucia/Sacred Mountain intersections. There is sufficient Operating Budget in the Other Grants Fund for the expenditure of the grant award.
The installation of stop sign(s) would not be covered by the TDA grant, and would cost approximately $700. These costs would be the responsibility of the General Fund. No budget amendment would be required.
BACKGROUND
The City Council has had a number of discussions regarding traffic on Vineyards Parkway over the last 15 months. Some of this conversation has included questioning whether the installation of new stop signs would be appropriate on the roadway.
On September 24, 2024, the City Council received an update on Vineyards Parkway traffic matters related to speed limit painting, a Spring 2024 re-assessment of an allway stop sign warrant at Trilogy Parkway/Solera Street, landscaping reductions, rectangular rapid flashing beacons (“RRFB’s”), parks and amphitheater mitigations and directed staff to continue monitoring and re-assessing Vineyards Parkway for an all-way stop warrant.
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Since the September 24, 2024 City Council meeting, staff has met with Home Owners Association (HOA) representatives on a monthly basis to discuss Vineyards Parkway.
These discussions have included summarizing traffic data collected by the HOA, Manual for Uniform Traffic Control Devices (MUTCD) provisions, stopping sight distance, and speed.
Staff completed the RFQ selection process for on-call traffic consultants to provide traffic engineering and transportation services that includes conducting warrant analyses, speed surveys, and traffic data collection. Consultant agreements were executed earlier this month and a notice to proceed has been issued to begin the allway stop analysis, including updated traffic data collection to commence in April, after Spring Break.
Staff anticipates completing the study in time for an update to the City Council at the April 22, 2025 City Council Meeting.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
1. Wait to take action until after completion of the previously planned April 22, 2025 City Council update.
2. Direct staff to install stop signs at the Solera Street/Trilogy Parkway and Andalucia/Sacred Mountain intersections on Vineyards Parkway.
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03/25/2025
ATTACHMENT(S)
1. Previous Action
Attachment 1
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On December 12, 2023, the City Council directed staff to spend time and resources related to obtaining and installing additional flashing beacons, increasing the duration for flashing beacons, provide the most recent traffic study, provide traffic incident reports for 2022 and 2023, continue with landscape improvements, prepare budget opportunities if unsuccessful on grants, develop specific instructions for landscaping contractor(s), consider the installation of additional speed limit signs, and report on other things the City can do to improve safety.
On April 9, 2024, the City Council received a report on Vineyards Parkway and directed staff to:
Paint the speed limit on the pavement on Vineyards Parkway at locations deemed appropriate by the City traffic engineer (and potentially Vintage Place).
Complete re-assessment of stop sign warrant to determine if any further conditions are met.
Install stop signs if warranted. If not, return to Council with a report. Reduce landscaping 24-inches in height or greater where needed at the discretion of City staff.
Continue seeking grants for RRFB’s.
As staff completes the tasks above, factor the existence of parks into work. Be proactive on Vineyards amphitheater mitigations or compliance with traffic standards.
On September 24, 2024, the City Council received a report on Vineyards Parkway and directed staff to monitor and re-assess Vineyards Parkway for all-way stop control at Trilogy Parkway/Solera Street and Andalucia/Sacred Mountain.
CITY COUNCIL AGENDA ITEM NO. G.3
03/25/2025
SUBJECT: Approve and Authorize the City Manager to execute a successor Memorandum of Understanding between the City of Brentwood and the Brentwood Supervisors and Professional Employees Associate for the period of July 1, 2024 through June 30, 2027 DEPARTMENT: Human Resources
STAFF: Sukari Beshears, Director of Human Resources/Risk Manager
TITLE/RECOMMENDATION
Adopt a Resolution: 1) Approving and Authorizing the City Manager to execute a successor Memorandum of Understanding (MOU) between the City of Brentwood and the Brentwood Supervisors and Professional Employees Association for a period of July 1, 2024 through June 30, 2027; 2) Approving the Pay Schedule in accordance with the California Code of Regulations, Title 2, Section 570.5 and Authorizing the Director of Human Resources/Risk Manager to make ministerial revisions to the Pay Schedule to reflect the changes; and 3) Adopting Appropriation Amendments to the 2024/25 -2025/26 Operating Budget.
The proposed actions will ensure there is a current agreement between the City of Brentwood and Brentwood Supervisors and Professional Employees Association regarding wages, hours, and other terms and conditions of employment.
FISCAL IMPACT
Personnel costs are by far the largest category of General Fund expenditure, comprising nearly 2/3 of all General Fund appropriations.
The additional Operating Budget expenditure increases required for this item are as follows:
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The General Fund two-year projection presented during the Mid-Year Operating Budget review in January included these anticipated budget and expenditure increases. As such, approval of this item will not impact staff’s General Fund financial projections.
Staff’s most recent fiscal projections, from late January, anticipated that General Fund operating revenues would be sufficient in the two-year period to cover operating and one-time expenses with no deficit spending from ongoing operations. However, $1,409,000 was projected to be needed as a transfer into the General Fund from the Budget Stabilization Fund to increase the General Fund Reserve of 30% of operating expenses pursuant to City Council Budget and Fiscal Policies, No. 10-5 (https://www.brentwoodca.gov/home/showpublisheddocument/220/638245971080 470000). Staff will be refining this projection to account for updated cost estimates (e.g. increases in animal control and library costs) along with increased revenue from the earlier opening of Costco and increased citation revenue. The updated projections will be included with agenda items for the April 8th City Council agenda.
BACKGROUND
The City’s interest is to be fair and equitable to employees and to maintain competitive salaries and benefits. The City will also continue to chart a fiscally sustainable path into the future for its employees, and the citizens it serves, by maintaining reserves and avoiding increases to unfunded obligations.
City representatives negotiated a tentative agreement with the Brentwood Supervisors and Professional Employees Association (BSPEA). The representatives commenced negotiations with BSPEA on February 13, 2024. During the negotiation
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process, City representatives regularly shared and communicated the City’s interests.
The following summarizes the proposed MOU for BSPEA.
BSPEA represents approximately forty (40) full-time employees. The most recent MOU approved by the City Council covered the period of July 1, 2021 through June 30, 2024. On November 6, 2024, the City passed a Last Best and Final Offer (LBFO) to BSPEA for a successor MOU. Thereafter, the parties continued to schedule meetings to discuss the particulars of the City’s LBFO, which resulted in the parties reaching a total tentative agreement. A copy of the proposed successor BSPEA MOU is included as Exhibit A. The following is a list of the substantive differences between the BSPEA MOU that expired on June 30, 2024, and the proposed new BSPEA MOU. Contract Term – Three (3) years effective July 1, 2024 through June 30, 2027 Salary Adjustments – Over the three (3) year–term effective as follows:
o July 1, 2024: COLA 4% + Equity (see table below)
Classification Title Equity
Accountant I 1.13%
Accountant II 1.25%
Accounting Supervisor 4.81%
Assistant City Clerk 8.44%
Assistant Engineer 2.94%
Assistant Planner 0.99%
Associate Engineer 3.07%
Associate Planner 1.11%
Facilities Maintenance Supervisor 7.14%
Laboratory Supervisor 11.62%
Park Maintenance Supervisor 4.52%
Parks Planner 1.11%
Payroll Manager (formerly Accountant II) 3.78%
Recreation Supervisor 4.81%
Associate Civil Engineer (formerly Senior Associate Engineer) 3.13%
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Classification Title Equity
Solid Waste Supervisor 2.08%
Wastewater Treatment Plant Supervisor 11.62%
o July 1, 2025: COLA 3%
o July 1, 2026: COLA 3%
One-Time Payment – $2,000 for those actively employed by the City on the date of adoption by the City Council and actively employed by the City on the date of payment.
Disability Insurance – City will reduce the waiting period from twenty-nine (29) days to fourteen (14) days.
Flexible Benefit Plan – The parties will schedule a meeting within ninety (90) calendar days of adoption of a successor MOU to discuss additional benefits. Stand-by Pay – Add Information Systems Supervisor to receive stand-by pay and modify language to respond within thirty (30) minutes.
BSPEA ratified the City’s LBFO on March 3, 2025.
Staff recommends that the City Council approve the successor MOU, as well as changes to the Pay Schedule for the BSPEA employees, effective July 1, 2024.
Employees must have regular status on the date of adoption to be eligible to receive the salary increase and benefit changes as outlined in the proposed successor MOU.
Staff also recommends that the City Council adopt Appropriations Amendments to the 2024/25 -2025/26 Operating Budget.
This staff report and related attachments have been reviewed by the City Attorney and outside legal counsel that specializes in employment law.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 6: Classification and Compensation Study.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. G.3
03/25/2025
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
Staff does not recommend any alternative options to ensure that the City of Brentwood has a current agreement in place with BSPEA regarding wages, hours, and other terms and conditions of employment.
ATTACHMENT(S)
1. Previous Action
2. Resolution
3. Exhibit A – Brentwood Supervisors and Professional Employees Association MOU (Track Changes and Final)
4. Exhibit B – Appropriations Amendments for the Fiscal Year 2024/25 and 2025/26 Operating Budgets
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On July 27, 2021, the City Council adopted Resolution 2021-90 approving and authorizing the City Manager to execute a successor Memorandum of Understanding between the City of Brentwood and the Brentwood Supervisors and Professional Employees Association for the period of July 1, 2021 through June 30, 2024.
On August 24, 2021, the City Council adopted Resolution 2021-101 approving and authorizing the City Manager to execute a Side Letter between the City of Brentwood and the Brentwood Supervisors and Professional Employees Association.
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD: 1) APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A SUCCESSOR MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF BRENTWOOD AND
THE BRENTWOOD SUPERVISORS AND PROFESSIONAL
EMPLOYEES ASSOCIATION FOR A PERIOD OF JULY 1, 2024
THROUGH JUNE 30, 2027; 2) APPROVING THE PAY SCHEDULE
IN ACCORDANCE WITH CALIFORNIA CODE OF REGULATIONS,
TITLE 2, SECTION 570.5 AND AUTHORIZING THE DIRECTOR OF
HUMAN RESOURCES/RISK MANAGER TO MAKE MINISTERIAL
REVISIONS TO THE PAY SCHEDULE TO REFLECT THE CHANGES;
AND 3) ADOPTING APPROPRIATIONS AMENDMENTS TO THE
2024/25 – 2025/26 OPERATING BUDGET
WHEREAS, negotiating teams from the City of Brentwood and the Brentwood Supervisors and Professional Employees Association have met and conferred in good faith regarding wages, hours, and other terms and conditions of employment; and WHEREAS, the Memorandum of Understanding (MOU) document attached as Exhibit A is entered into pursuant to the Meyers-Milias-Brown Act (California Government Code Sections 3500-3510) and has been jointly prepared by the aforementioned entities; and
WHEREAS, the MOU document includes an agreement between the aforementioned entities.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby resolve as follows:
1. Approves and authorizes the City Manager to execute a successor Memorandum of Understanding between the City of Brentwood and the Brentwood Supervisors and Professional Employees Association for the period of July 1, 2024 through June 30, 2027 (Exhibit A).
2. Approves the Pay Schedule in accordance with the California Code of Regulations, Title 2, Section 570.5, and authorizes the Director of Human Resources/Risk Manager to make ministerial revisions to the Pay Schedule as approved by the City Council in the Brentwood Supervisors and Professional Employees Association MOU.
3. Adopts Appropriations Amendments to the 2024/25 and 2025/26 Operating Budgets as detailed in the attached Exhibit B.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of March 2025 by the following vote:
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF BRENTWOOD
AND
SUPERVISORS AND PROFESSIONALS EMPLOYEES’ ASSOCIATION
July 1, 2020 2024 – June 30, 20242027
Approved: July 27, 2021
Resolution No. 2021-90
ii
Table of Contents
SECTION 1 Recognition and Representation....................................................... X SECTION 2 Association Rights............................................................................. X SECTION 3 Attendance at Meetings by Employees ............................................. X SECTION 4 Employer’s Rights and Responsibilities ............................................ X SECTION 5 No Discrimination.............................................................................. X SECTION 6 Salaries ............................................................................................. X SECTION 7 Hours of Work and Flexibility of Schedule......................................... X SECTION 8 Bilingual Premium Pay ...................................................................... X SECTION 9 Holidays ............................................................................................ X SECTION 10 Vacation ............................................................................................ X SECTION 11 Longevity Incentive Plan ................................................................... X SECTION 12 Personal Time Off ............................................................................. X SECTION 13 Sick Leave......................................................................................... X SECTION 14 Health Insurance............................................................................... X SECTION 15 Dental Insurance............................................................................... X SECTION 16 Vision Insurance................................................................................ X SECTION 17 Flexible Benefit Plan ......................................................................... X SECTION 18 Life Insurance.................................................................................... X SECTION 19 Disability Insurance........................................................................... X SECTION 20 Retirement Plan ................................................................................ X SECTION 21 Deferred Compensation .................................................................... X SECTION 22 Retention Efforts ............................................................................... X
iii
SECTION 23 Severability of Provisions .................................................................. X SECTION 24 Scope of Agreement ......................................................................... X SECTION 25 Duration ............................................................................................ X
iv
2020 2024 - 2024 2027 MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF BRENTWOOD AND
BRENTWOOD SUPERVISORS AND PROFESSIONALS EMPLOYEES’
ASSOCIATION
The Brentwood Supervisors and Professionals Employees’ Association and representatives of the Brentwood City Council have met and conferred in good faith regarding wages, hours and other terms and conditions of employment for the employees in the Association. Throughout the Meet and Confer process, both parties have exchanged freely information, opinions and proposals and have endeavored to reach agreement on all matters relating to the employment conditions and employer-employee relations of such employees.
This Memorandum of Understanding (“MOU”) is entered into pursuant to the MeyersMilias-Brown Act (Government Codes Sections 3500-3510) and has been jointly prepared by both parties.
This MOU shall be presented to the Brentwood City Council as the joint recommendation of the undersigned parties for salary and employee benefit adjustments for the period commencing July 1, 2020 2024 and ending June 30, 20242027.
1 SECTION 1 Recognition and Representation
1.1 Association Recognition
The Brentwood Supervisors and Professionals Employees’ Association, hereinafter referred to as the “Association” is the recognized employee organization for employees occupying regular positions as detailed in attachment “Appendix A, Pay Schedules Supervisors and Professionals”.
1.2 City Recognition
The City Manager, or any person or organization duly authorized by the Brentwood City Council (“City”), is the representative of the City in employer-employee relations as provided in Council/Administrative Policy No. 20-17, EmployerEmployee Relations Resolution adopted by the City Council on April 12, 2005, revised on February 28, 2012.
SECTION 2 Association Rights
2.1 The Association shall be allowed, by the City, use of space on available bulletin boards for communications having to do with official association business, such as times and places of meetings, provided such use does not interfere with the needs of the City. Additionally, the Association shall be allowed reasonable use of the City’s e-mail system for communications related to the completion of the negotiations process. Such use will be as provided in Council/Administrative Policy No. 10-10, Policy and Procedures for City Information Systems and Communications.
2.2 Any representative of the Association shall give notice to and request permission from their Department Director or their designated representative when desiring to contact Association members on City facilities during the duty period of the employees, providing that solicitation for membership or other internal Association business shall be conducted during the non-duty hours of all employees. Prearrangement for routine contact must be made with the individual Department Director.
2.3 City buildings and other facilities may be made available for use by employees, the Association, or their representatives in accordance with such administrative procedures as may be established by the City Manager or Department Directors concerned.
2.4 Upon certification from the Association that it has and will maintain individual employee authorization for dues deductions, the City shall deduct Association dues from the members’ second payroll check of each month. A check for the deduction will be issued monthly, payable to the Supervisors and Professional Employees’ Association, and will be delivered via inter-office mail to the
2 Association Treasurer (or other member designated in writing by the Association President.
Any employee wishing to discontinue their membership and dues deduction will be referred to the Association. The City will not take action independent of direction from the Association.
The Association shall indemnify and hold harmless the City, its officers and employees, from and against all loss, damages, costs, expenses, claims, attorney’s fees, demands, actions, suits and judgments and any other proceedings arising out of any collection of the dues described above.
SECTION 3 Attendance at Meetings by Employees
City employees who are official representatives of the Association shall be given reasonable time off with pay to attend meetings with management representatives, or to be present at hearings where matters within the scope of representation or grievance are being considered. The use of official time for this purpose shall be reasonable and shall not interfere with the employees’ performance of duties or the delivery of City services as determined by the City. Such employee representatives shall request time off from their respective supervisor and coordinate work schedules. With mutual agreement, the number of employees excused for such purposes shall not exceed two (2) at any given time.
SECTION 4 Employer’s Rights and Responsibilities
The City, through its City Manager, Department Directors and Council/Administrative Policy No. 20-17, Employer-Employee Relations Resolution, retains solely and exclusively, all the rights, powers and authority to operate and manage its operations.
The rights reserved to the City shall include, but are not be limited to the following:
To manage and direct its business and personnel; to manage, control and determine the mission of its departments, building facilities and operations; to create, change, combine or abolish jobs, departments and facilities in whole or in part; to subcontract or discontinue work for economic or operational reasons; to direct the workforce; to increase or decrease the workforce and determine the number of employees needed; to hire, transfer, promote and maintain work standards, schedules of operation and reasonable workload; to specify or assign work requirements and require overtime; to schedule working hours and shifts; to adopt rules of conduct and penalties for violation thereof; to determine the type and scope of work to be performed and the services to be provided; to establish salaries of new classifications; to determine the methods, processes, means and places of providing services and to take whatever action necessary to prepare for and operate in an emergency.
3 Nothing in this section shall be construed to limit, amend, decrease, revoke or otherwise modify the rights vested in the City by any law regulating, authorizing or empowering the City to act or refrain from acting.
Those managerial functions, prerogatives and policymaking rights, whether listed above or not, which the City has not expressly modified or restricted by a specific provision of this Agreement are not in any way, directly or indirectly, subject to a grievance procedure.
SECTION 5 No Discrimination
The City and the Association agree that there shall be no discrimination of any kind due to race, creed, color, religion, age, national origin, medical condition, pregnancy, marital status, disability, sex, sexual orientation, gender identity, gender expression, political affiliation, legitimate Association activity, or any other classification or category protected by law, against any employee.
SECTION 6 Salaries
Effective July 1, 2021 2024 through June 30, 20242027, salary ranges for all employees in the Association will be set forth in Attachment “Appendix A, Pay Schedules Supervisors and Professionals” which is attached hereto and made a part hereof. Salary increases will be granted as follows:
Effective July 1, 2021 2024 all ranges shall be increased by 3.25%4.00%.
Retroactive pay will be paid on a regular payroll check as soon as administratively possible after adoption.
Effective July 1, 2022 2025 all ranges shall be increased by 3.25%3.00%.
Effective July 1, 2023 2026 all ranges shall be increased by 3.25%3.00%.
Effective July 1, 2024, employees in the classifications listed in the table below will receive the following one time equity adjustments and retroactive pay will be paid on a regular payroll check as soon as administratively possible after adoption:
Classification Title Equity
Accountant I 1.13%
Accountant II 1.25%
Accounting Supervisor 4.81%
Assistant City Clerk 8.44%
Assistant Engineer 2.94%
Assistant Planner 0.99%
Associate Engineer 3.07%
Associate Planner 1.11%
Facilities Maintenance Supervisor 7.14%
4 Laboratory Supervisor 11.62%
Park Maintenance Supervisor 4.52%
Parks Planner 1.11%
Payroll Manager 3.78%
Recreation Supervisor 4.81%
Senior Associate Engineer/Associate Civil Engineer 3.13% Solid Waste Supervisor 2.08%
Wastewater Treatment Plan Supervisor 11.62%
City to complete a salary survey by January 31, 2024.
6.1 Range Placement Implementation
6.1.1 Classifications with incumbents whose existing pay ranges exceed the new pay ranges for the classification as of the date of Council adoption, or prospective City employees who are in receipt of conditional offers of employment as of the date of Council adoption and are subsequently employed by the City within thirty (30) calendar days of adoption, will be denoted by an asterisk (*) in the “Appendix A, Pay Schedules Supervisors and Professionals”.
6.1.2 Incumbents in (*) classifications shall continue to be eligible for merit increases and general wage increases until such time as they vacate the (*) classification.
6.1.3 Classifications designated with an (*) shall be “Closed” classifications; there shall be no hiring into, transfers into, promotions into, or demotions into these (*) classifications unless an employee is in a flexibly staffed classification.
6.1.4 Except for flexibly-staffed classifications as noted in Item No. 5 below, if an incumbent in a (*) classification is promoted, the salary placement for the incumbent into the promotional classification will be per City policy, however in no case shall the incumbent be placed higher than top step of the promotional classification top step.
6.1.5 For flexibly staffed classifications, the incumbent may move within their current classification series (e.g., Management Analyst I may move to Management Analyst II), while remaining eligible to receive the associated (*) classification salary range.
The specific flexibly-staffed classifications for which this applies are as follows:
• Human Resources Analyst I and II
• Management Analyst I and II
5 6.1.6 Once the (*) classification is vacated it shall be abolished. The abolished classification will convert to the regular classification at the then current applicable salary wage range listed in the “Appendix A, Pay Schedules Supervisors and Professionals Pay Schedules”.
6.1.7 New employees provided conditional offers of employment thirty (30) calendar days after adoption and subsequently hired by the City shall be placed in the City’s then current respective applicable salary wage range listed in the “Appendix A, Pay Schedules Supervisors and Professionals Pay Schedules” pursuant to City policy.
6.2 One-Time Payment
The City shall provide a one-time payment of $2,000 to all unit members who are:
1) actively employed by the City on the date of Council adoption of this MOU; and, 2) actively employed by the City on the date of payment in 2025. Said one-time payment to be paid to eligible employees no later than the second full pay period after Council adoption of this MOU. The one-time payment is non-pensionable and subject to all applicable withholdings.
6.3 Reopeners
The contract will not re-open unless mutually agreed to in writing by authorized representatives of the City and the Supervisors and Professionals Employees’ Association.
SECTION 7 Hours of Work and Flexibility of Schedule
7.1 Standard Workday
The standard workday is eight (8) hours per day. However, the 8-hour schedule is intended to be flexible in nature with pre-approval of the Department Director and consistent with wage and hour legal requirements, with the employees having the option of starting before 8:00 a.m., working after 5:00 p.m., taking a half-hour nonpaid duty-free lunch break, or any combination of the above or other option.
The City Manager is authorized to designate other, alternative, work periods and working hours for employees when, in his/her opinion, the best interest of the City may be served by such adjustment of the standard work periods and hours. The procedure for making adjustments in the standard work period and hours shall be consistent with any applicable legal obligations.
7.2 Standby Pay
6 Employees in the classifications of Information Services Systems SpecialistAnalysts and Information Systems Supervisor assigned to standby shall be compensated for each full week (seven (7) calendar days) the employee is on standby. In recognition of the fact that employees in the classifications of Information Services System SpecialistAnalysts and Information Systems Supervisor are not eligible to receive call-out pay, the base rate for a full week of standby pay will be 5% greater than the standby pay rate earned by Information Services Technicianscurrently 426.59.
7.2.1 As determined by the Chief Information Services OfficerInformation Systems Manager, standby pay applicable to the Dispatch Center shall be paid based on a pre-assigned work schedule with the weekly standby base rate prorated base on the number of days assigned.
7.2.2 In recognition of the significant need for prompt response to ensure the availability of city services, including the Dispatch Center Information Systems issues, Dispatch Center standby assignments will be limited to Information Services Specialists Analysts and Information Systems Supervisors who agree to be present within the cities of Antioch, Brentwood, Byron, Discovery Bay, Oakley, or Pittsburg, or within a 15-mile radius of the Dispatch Center or have the ability to respond on-site within 30-minutes, while assigned to Dispatch Center standby. In the case of extraordinary scheduling difficulties, the Director of Finance and Information Systems may authorize an exception to these geographic boundariesrequirements on a case-by-case basis.
SECTION 8 Bilingual Premium Pay
The City shall pay $25 per bimonthly pay period, to individuals that are fluent in a foreign language or American Sign Language (ASL) who are routinely and consistently assigned to positions requiring communication skills in languages other than English. The determination of the need of the community for employees fluent in a language shall be determined by the City Manager or designee. The determination of the employee's fluency shall be by a mutually agreed upon procedure. The Parties agree that to the extent permitted by law, bilingual premium pay is special compensation and shall be reported as such pursuant to the Title 2 CCR Sections 7571(a)(4) and 571.1(b)(3).
SECTION 9 Holidays
As provided in the Personnel Rules and Regulations, Rule 10, full-time and part-time regular and probationary employees receive holiday pay. Holiday pay for each observed City holiday is eight (8) hours/credits for each holiday listed below, including floating holidays (personal days). In the case of part-time regular employees, holiday pay for each observed City holiday will be pro-rated based on the employee’s number of regularly scheduled work week hours. In order for an employee to receive compensation for a holiday, the employee must be in a pay status (working, vacation, sick leave, worker’s compensation, scheduled day off) the day prior to and the day following the holiday.
7 Holidays will be observed by the City as follows:
1) January 1 (New Year’s Day) 8) Veteran’s Day (Observed) 2) Martin Luther King Jr.’s Birthday 9) Thanksgiving Day (Observed) 10) The Friday following Thanksgiving Day
3) Washington’s Birthday (Observed) 11) December 24
4) Memorial Day 12) December 25
5) June 19, Juneteenth 13) December 31
6) July 4, Independence Day 13) Two Floating Holidays (Personal Days) 7) Labor Day based upon Employment on January 1st
SECTION 10 Vacation
10.1 Vacation Accrual for New Employees
No employee who has served less than six months shall be eligible to use their vacation credits regardless of their accrual during the initial six months of employment. However, upon completion of six months of service, the employee will then be eligible to use accrued vacation hours.
10.2 Vacation Accrual Tables
Employees are subject to the following vacation accrual schedule:
Years Employed Monthly Accrual
0 - 5 years 10.67 hours (16 days annual)
5 – 10 years 14.00 hours (21 days annual)
10 years+ 17.33 hours (26 days annual)
Vacation accrual shall begin with the first hour of work. Vacation shall accrue on the basis of regular hours on payroll status and shall not accrue to overtime worked. Vacation accrual is capped at no more than (eighteen) 18 times an employee’s monthly vacation accrual at any time. Upon reaching the vacation accrual cap the employee will cease to accrue vacation until the balance is below the accrual cap.
Regular employees who work fifty percent (50%) of full-time or more shall accrue vacation credits in proportion to their time worked.
SECTION 11 Longevity Incentive Plan
11.1 Longevity Earned
The City recognizes employees that make a commitment to continue their employment long-term. After each five-year period of continuous, full-time
8 employment, a regular employee shall receive forty (40) hours of bonus vacation time posted to their vacation accrual balance, up to the vacation accrual cap.
11.2 Non-Recurring Leave
The bonus week of vacation shall not increase the employee’s vacation accrual rate. The forty (40) hours of vacation is a one (1) time bonus for the year in which it is earned through the employee’s length of service.
SECTION 12 Personal Time Off
Effective July 1, 2021, and each subsequent year of the agreement, all members covered by this MOU are eligible to use up to eighty (80) hours of paid time off for personal leave.
This time shall be placed on the employees books effective every July 1, commencing July 1, 2021. The employee can use this time off all at once or in as little as one (1) hour increments. These hours shall have no cash value, shall not be eligible for payment upon termination of employment, and shall not be transferable from one year to the next. Each employee is eligible for the full eighty (80) hours of paid time off regardless of the duration of their employment.
SECTION 13 Sick Leave
Regular and probationary employees earn sick leave at the rate of eight (8) hours per month. Sick leave accrues on the basis of hours worked, therefore regular and probationary employees who work fifty percent (50%) of full-time or more shall accrue sick leave credits in proportion to their time worked. Unused sick leave shall accumulate from year to year. Sick leave shall be used only in the case of necessity of actual sickness or disability. Sick leave may not be used before it is earned. Sick leave may be used for medical and dental appointments. See Personnel Rules/Regulations, Rule 10.3 for more details that apply to the accrual and use of sick leave.
SECTION 14 Health Insurance
14.1 City Contribution
The City shall provide medical coverage for employees through the California Public Employees’ Retirement System (“CalPERS”) Health Benefits Plan. The maximum monthly medical premium paid by the City for employee’s medical coverage shall be as follows:
Effective as soon as administratively possible, but not later than the start of the second full month after Council adoption the City shall provide the following contributions for full time employees:
Employee only: 100% of the premium, regardless of plan.
9 Employee plus 1 dependent: an amount equal to the Region 1 Kaiser Employee + one dependent rate.
Employee plus 2 or more dependents: an amount equal to 85% of the Region 1 Kaiser Family rate. The maximum monthly medical premium described above includes the Public Employees’ Medical and Hospital Care Act (“PEMHCA”) minimum monthly contribution (currently $143 158 per month).
14.2 Employee Contribution
The employees shall pay any excess premium costs through a pre-tax payroll deduction of the employee chosen plan, unless the IRS tax code changes.
14.3 Retiree Medical Coverage
Retiree medical is available through the CalPERS Health Benefits Plan.
Employees must be vested with CalPERS and retire from the City of Brentwood within the timeline set by CalPERS to be eligible to receive the retiree medical benefit.
For employees retired prior to July 1, 2012:
The City’s monthly contribution rate shall equal the Kaiser employee plus one dependent rate. This amount includes the PEMHCA minimum.
For employees hired prior to July 1, 2012 and not yet retired by that date:
The maximum premium amount paid by the City for an employee retiring on or after July 1, 2012 shall be $1,326.63 until such time that the Kaiser employee only rate exceeds this amount. At that time, the maximum medical premium amount paid by the City shall equal the Kaiser employee only rate. At no time shall the maximum medical premium amount paid by the City be less than the Kaiser employee only rate.
This maximum amount includes the PEMHCA minimum. Retirees shall be responsible for payment of any excess premium costs due CalPERS. The payment method of the excess premium will be prescribed by CalPERS.
For employees hired on or after July 1, 2012:
The maximum premium amount paid by the City for an employee retiring on or after July 1, 2012 shall be equal to the PEMHCA minimum amount. Retirees shall be responsible for payment of any excess premium costs due CalPERS. The payment method of excess premium will be prescribed by CalPERS. The City shall increase the maximum medical premium amount to match the PEMHCA minimum amount in compliance with the required PEMHCA minimum amount.
14.4 Cash In-Lieu of Medical Coverage
10 Employees provide providing proof of alternative minimum essential medical coverage for the employee and the employee’s taxable family (individuals for whom the employee expects to claim a personal exemption deduction), may elect to receive “cash in-lieu” of medical coverage after they provide annual proof of such medical coverage to the Human Resources Department. Individual coverage and individual coverage from Covered California does not qualify as alternative minimum essential coverage under this section.
For those employees who received the “cash in-lieu” amount on or before May 1 2014, and retained the benefit, the maximum benefit amount will be $668.63.
The “cash in-lieu” benefit amount shall be $300 per month for: a) employees hired after May 1, 2014; or, existing employees who discontinue the City’s medical coverage and opt for “cash in-lieu” of medical coverage at a later date as long as they meet the requirements as described above.
SECTION 15 Dental Insurance
The City shall pay the premium for dental coverage for all full-time personnel and their family. In the event that during the period of the MOU, the premiums required to maintain the current level of dental benefits are increased, the City shall pay such increased premium amounts.
Effective with Plan Year 2022, the City shall contract with their dental insurance provider for an enhanced benefit package. Any employee who enrolls in the enhanced dental benefit package shall be responsible for the difference in the premium between the basic and enhanced benefit.
SECTION 16 Vision Insurance
The City shall pay the premium for vision coverage through Vision Services Plan (VSP) that provides vision care services through participating providers. This applies to all full-time personnel and their family. In the event that during the period of the MOU, the premiums required to maintain the current level of vision benefits are increased, the City shall pay such increased premium amounts.
SECTION 17 Flexible Benefit Plan
Employees in this bargaining unit may voluntarily participate in the Flexible Benefit Plan.
The plan allows employees to receive nontaxable benefits in exchange for a reduction in taxable compensation.
The City and the Association will schedule a date and time within 90 calendar days of adoption of the 2024-2027 MOU for up to 3-representatives from each party to meet and discuss providing additional options or benefits to the City’s Flexible Benefit Plan.
11 SECTION 18 Life Insurance
The City shall pay the premium for term life insurance and accidental death & dismemberment coverage for all members of this bargaining unit. The coverage provides for one and one-half times the employee’s annual salary to a maximum of one-hundred and fifty-thousand dollars ($150,000).
SECTION 19 Disability Insurance
The City shall contribute one hundred percent (100%) of premiums for Disability Insurance with a twenty-nine (29) day waiting period. Employees may use accrued vacation, sick leave or compensatory time off pay during the twenty-nine (29) day waiting period until the Disability benefit begins. Once the employee becomes eligible for the Disability benefit, other time off benefits may be utilized as allowed by the policy.
As soon as administratively possible, the City shall reduce the waiting period for Disability Insurance to a fourteen (14) day waiting period.
SECTION 20 Retirement Plan
The City contracts with CalPERS to provide pension benefits for employees.
20.1 Tier 1 – Employees hired on or before September 30, 2010, shall be members of the CalPERS Miscellaneous Employees’ Retirement Plan 2.7% at age 55 and receive the following Optional Benefits:
Section 20042 One-Year Final Compensation.
Section 20965 Credit for Unused Sick Leave.
Section 21024 Military Service Credit as Public Service, Statutes of 1976.
Employees electing this option are fully responsible for any costs associated with the election of this benefit.
Section 21335 5% Cost-of-Living Allowance, base year 2001, for miscellaneous members and local police members only.
Section 21573 Third Level of 1959 Survivor Benefits.
All benefits included in the City retirement plan under CalPERS effective September 30, 2010 shall be maintained during the life of the contract.
20.1.1 Bargaining unit members hired as of September 30, 2010 will contribute the entire eight percent (8%) Employee Contribution towards retirement.
20.2 Tier 2 – Employees hired on or after October 1, 2010, shall be members of the CalPERS Miscellaneous Employees’ Retirement Plan 2% at age 60 and receive the following Optional Benefits:
Section 20965 Credit for Unused Sick Leave.
12 Section 21024 Military Service Credit as Public Service, Statutes of 1976.
Employees electing this option are fully responsible for any costs associated with the election of this benefit.
Section 21573 Third Level of 1959 Survivor Benefits.
The retirement benefit will be calculated on a consecutive thirty-six (36) month period and the Cost of Living Allowance will be the base amount provided by CalPERS.
20.2.1 Bargaining Unit members hired after September 30, 2010 will pay the entire seven percent (7%) Employee Contribution each month for all wages that are CalPERS reportable.
20.3 New Members – Employees hired on or after January 1, 2013, who are “new members” as that term is defined in the Public Employees’ Pension Reform Act (PEPRA), shall be members of the CalPERS Miscellaneous Employees’ Retirement Plan 2% at age 62 retirement formula. Final compensation is based on a 36-month final compensation period, and employees will contribute at least 50 percent of the total normal cost rate for their retirement plan.
Optional benefits that are already in place under the City’s CalPERS contract and contract amendments will apply to new members unless those optional benefits are inconsistent with the PEPRA, such as the final 12-month compensation period.
SECTION 21 Deferred Compensation and Retiree Health Savings Account
21.1 Deferred Compensation
The City contracts with 457 Deferred Compensation Plan providers. Employees have the option to choose the plan they wish to participate in and receive a matching contribution from the City equal to fifty-five dollars ($55.00) each pay period, for a total of one-hundred ten dollars ($110.00) per month. Additionally, members of this bargaining group shall receive a contribution equal to two percent (2%) of salary into a 457 Deferred Compensation Plan provided by the City. There is no matching requirement for this additional amount. Contributions to the 457 Deferred Compensation Plan are subject to the annual IRS contribution limits.
21.2 Retiree Health Savings Account
The City shall maintain a VantageCare retiree health savings account with MissionSquare Retirement for all employees in the bargaining unit hired on or after July 1, 2012.The City contributes fifty dollars ($50) per pay period on behalf of each qualified employee to the plan. For employees hired after October 1, 2010 and before July 1, 2012, the City shall contribute twenty five dollars ($25) per pay period on behalf of each qualified employee.
City contributions shall immediately vest to the qualified employee. As soon as administratively possible to effectuate a plan document change, for all Eemployees hired
13 between after October 1, 2010 and July 1, 2012, the employees shall contribute twentyfive dollars ($25) per pay period in their personal Retiree Health Savings Account. The City shall pay the accounting fee as charged by the plan. Employees may withdraw from the plan upon separation from City employment.
SECTION 22 Retention Efforts
The City has a responsibility to provide quality services (i.e., solid waste, water, etc.) to the citizens of Brentwood. As the City grows it is possible that some of the services currently provided by the City may return to the private sector. With regard to this possibility, the City hereby commits to make all reasonable efforts to absorb those employees who would become displaced if such an event occurs and to encourage the private provider to continue the employment of current City employees.
SECTION 23 Severability of Provisions
If any provision of this MOU should be found to be invalid, unlawful or unenforceable by reason of any existing or subsequently enacted legislation or voter initiative or by judicial authority, all other provisions of this MOU shall remain in full force and effect for the duration of this MOU. In the event of invalidation of any provision, the City and this bargaining unit agree to meet within thirty (30) days for the purpose of meeting and conferring with respect to such invalidation.
SECTION 24 Scope of Agreement
Except as otherwise specifically provided herein, the parties agree that this MOU fully and completely incorporates the understanding of the parties hereto and constitutes the sole and entire agreement between the parties on any and all matters subject to meeting and conferring. Neither party shall, during the term of this Memorandum of Understanding, demand any change therein nor shall either party be required to negotiate with respect to any matter; provided that nothing herein shall prohibit the parties from changing the terms of this MOU by mutual agreement. Such agreement shall be in writing and is subject to approval by the City Council.
SECTION 25 Duration
This MOU shall be effective July 1, 2020 2024 except for those provisions of the Memorandum of Understanding which have been assigned other effective dates as hereinabove set forth and shall remain in full force and effect to and including the thirtieth (30th) day of June 2027, 2024 and shall continue thereafter from year to year unless at least sixty (60) days prior to the first (1st) day of July 2027, 2024 or to the first (1st) day of July of any subsequent year, either party shall file written notice with the other of its desire to amend, modify or terminate this MOU.
IN WITNESS WHEREOF the parties have executed this Memorandum of Understanding this _____ day of _____________ , 2025.
14 BRENTWOOD SUPERVISORS AND CITY OF BRENTWOOD
PROFESSIONALS EMPLOYEES’
ASSOCIATION
_________
Debra Galey, President Tim Y. Ogden, City Manager
Gary Skym, Vice-President
Meghan Oliveira, Treasurer/Secretary
Pay Schedule
Supervisors and Professionals
Hourly
Rate
Monthly
Salary
Accountant I A 39.84$ $ 6,905.20
B 41.83$ $ 7,250.46
C 43.92$ $ 7,612.98
D 46.12$ $ 7,993.63
E 48.42$ $ 8,393.31
Accountant II A 43.92$ $ 7,612.98
B 46.12$ $ 7,993.63
C 48.42$ $ 8,393.31
D 50.84$ $ 8,812.98
E 53.39$ $ 9,253.63
Accounting Supervisor A 43.49$ $ 7,537.98
B 45.66$ $ 7,914.88
C 47.95$ $ 8,310.62
D 50.34$ $ 8,726.15
E 52.86$ $ 9,162.46
Assistant City Clerk A 42.03$ $ 7,285.53
B 44.13$ $ 7,649.80
C 46.34$ $ 8,032.30
D 48.66$ $ 8,433.91
E 51.09$ $ 8,855.61
Assistant Engineer A 50.10$ $ 8,683.25
B 52.60$ $ 9,117.41
C 55.23$ $ 9,573.28
D 57.99$ $ 10,051.95
E 60.89$ $ 10,554.55
Assistant Planner A 46.26$ $ 8,018.49
B 48.57$ $ 8,419.42
C 51.00$ $ 8,840.39
D 53.55$ $ 9,282.41
E 56.23$ $ 9,746.53
Effective 7/1/2021
(3.25% salary increase)
Supervisors and Professionals
7/1/2021
Pay Schedule
Supervisors and Professionals
Hourly
Rate
Monthly
Salary
Effective 7/1/2021
(3.25% salary increase)
Associate Engineer A 55.23$ $ 9,573.28
B 57.99$ $ 10,051.95
C 60.89$ $ 10,554.55
D 63.94$ $ 11,082.27
E 67.13$ $ 11,636.39
Associate Planner A 51.00$ $ 8,840.39
B 53.55$ $ 9,282.41
C 56.23$ $ 9,746.53
D 59.04$ $ 10,233.86
E 61.99$ $ 10,745.55
Code Enforcement Supervisor A 55.51$ $ 9,621.08
B 58.28$ $ 10,102.13
C 61.20$ $ 10,607.24
D 64.26$ $ 11,137.61
E 67.47$ $ 11,694.49
Facilities Maintenance Supervisor A 43.61$ $ 7,558.84
B 45.79$ $ 7,936.78
C 48.08$ $ 8,333.62
D 50.48$ $ 8,750.30
E 53.01$ $ 9,187.82
Fleet Supervisor A 48.48$ $ 8,403.90
B 50.91$ $ 8,824.08
C 53.45$ $ 9,265.29
D 56.13$ $ 9,728.56
E 58.93$ $ 10,214.99
Geographic Information Systems Coordinator A 57.93$ $ 10,041.59 B 60.83$ $ 10,543.67
C 63.87$ $ 11,070.86
D 67.06$ $ 11,624.40
E 70.42$ $ 12,205.62
Supervisors and Professionals
7/1/2021
Pay Schedule
Supervisors and Professionals
Hourly
Rate
Monthly
Salary
Effective 7/1/2021
(3.25% salary increase)
Grants Program Manager A 50.52$ $ 8,756.40
B 53.04$ $ 9,194.22
C 55.70$ $ 9,653.94
D 58.48$ $ 10,136.63
E 61.40$ $ 10,643.46
Housing Analyst A 51.00$ $ 8,839.86
B 53.55$ $ 9,281.85
C 56.23$ $ 9,745.94
D 59.04$ $ 10,233.24
E 61.99$ $ 10,744.90
Information Systems Specialist A 51.99$ $ 9,010.94
B 54.59$ $ 9,461.49
C 57.31$ $ 9,934.56
D 60.18$ $ 10,431.29
E 63.19$ $ 10,952.85
Management Analyst A 50.91$ $ 8,825.25
B 53.46$ $ 9,266.52
C 56.13$ $ 9,729.84
D 58.94$ $ 10,216.33
E 61.89$ $ 10,727.15
Park Maintenance Supervisor A 43.61$ $ 7,558.84
B 45.79$ $ 7,936.78
C 48.08$ $ 8,333.62
D 50.48$ $ 8,750.30
E 53.01$ $ 9,187.82
Parks Planner A 51.00$ $ 8,839.86
B 53.55$ $ 9,281.85
C 56.23$ $ 9,745.94
D 59.04$ $ 10,233.24
E 61.99$ $ 10,744.90
Supervisors and Professionals
7/1/2021
Pay Schedule
Supervisors and Professionals
Hourly
Rate
Monthly
Salary
Effective 7/1/2021
(3.25% salary increase)
Principal Planner A 64.65$ $ 11,206.57
B 67.89$ $ 11,766.90
C 71.28$ $ 12,355.24
D 74.84$ $ 12,973.01
E 78.59$ $ 13,621.66
Project Manager - Economic Development A 58.63$ $ 10,162.60 B 61.56$ $ 10,670.73
C 64.64$ $ 11,204.27
D 67.87$ $ 11,764.48
E 71.27$ $ 12,352.71
Public Information Officer A 50.91$ $ 8,825.25
B 53.46$ $ 9,266.51
C 56.13$ $ 9,729.85
D 58.94$ $ 10,216.33
E 61.89$ $ 10,727.15
Recreation Supervisor A 43.49$ $ 7,537.98
B 45.66$ $ 7,914.88
C 47.95$ $ 8,310.62
D 50.34$ $ 8,726.15
E 52.86$ $ 9,162.46
Regulatory Compliance Supervisor A 51.00$ $ 8,839.86
B 53.55$ $ 9,281.85
C 56.23$ $ 9,745.94
D 59.04$ $ 10,233.24
E 61.99$ $ 10,744.90
Senior Accountant A 50.84$ $ 8,812.98
B 53.39$ $ 9,253.63
C 56.06$ $ 9,716.31
D 58.86$ $ 10,202.12
E 61.80$ $ 10,712.23
Supervisors and Professionals
7/1/2021
Pay Schedule
Supervisors and Professionals
Hourly
Rate
Monthly
Salary
Effective 7/1/2021
(3.25% salary increase)
Senior Analyst A 58.64$ $ 10,164.69
B 61.57$ $ 10,672.92
C 64.65$ $ 11,206.57
D 67.89$ $ 11,766.90
E 71.28$ $ 12,355.24
Senior Associate Engineer A 57.99$ $ 10,051.95
B 60.89$ $ 10,554.55
C 63.94$ $ 11,082.27
D 67.13$ $ 11,636.39
E 70.49$ $ 12,218.21
Senior Engineer A 63.73$ $ 11,047.21
B 66.92$ $ 11,599.58
C 70.27$ $ 12,179.55
D 73.78$ $ 12,788.53
E 77.47$ $ 13,427.96
Senior Planner A 58.64$ $ 10,164.69
B 61.57$ $ 10,672.92
C 64.65$ $ 11,206.57
D 67.89$ $ 11,766.90
E 71.28$ $ 12,355.24
Solid Waste Supervisor A 48.09$ $ 8,334.96
B 50.49$ $ 8,751.71
C 53.02$ $ 9,189.30
D 55.67$ $ 9,648.76
E 58.45$ $ 10,131.20
Streets Supervisor A 49.51$ $ 8,581.15
B 51.98$ $ 9,010.21
C 54.58$ $ 9,460.72
D 57.31$ $ 9,933.75
E 60.18$ $ 10,430.44
Supervisors and Professionals
7/1/2021
Pay Schedule
Supervisors and Professionals
Hourly
Rate
Monthly
Salary
Effective 7/1/2021
(3.25% salary increase)
Wastewater Treatment Plant Supervisor A 51.00$ $ 8,839.86 B 53.55$ $ 9,281.85
C 56.23$ $ 9,745.94
D 59.04$ $ 10,233.24
E 61.99$ $ 10,744.90
Water Distribution Supervisor A 51.00$ $ 8,839.86
B 53.55$ $ 9,281.85
C 56.23$ $ 9,745.94
D 59.04$ $ 10,233.24
E 61.99$ $ 10,744.90
Water Production Supervisor A 51.00$ $ 8,839.86
B 53.55$ $ 9,281.85
C 56.23$ $ 9,745.94
D 59.04$ $ 10,233.24
E 61.99$ $ 10,744.90
Webmaster A 43.68$ $ 7,571.36
B 45.86$ $ 7,949.93
C 48.16$ $ 8,347.42
D 50.57$ $ 8,764.79
E 53.09$ $ 9,203.03
Supervisors and Professionals
7/1/2021
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF BRENTWOOD
AND
SUPERVISORS AND PROFESSIONALS EMPLOYEES’ ASSOCIATION
July 1, 2024 – June 30, 2027
Approved:
Resolution No.
ii
Table of Contents
SECTION 1 Recognition and Representation........................................................1 SECTION 2 Association Rights..............................................................................1 SECTION 3 Attendance at Meetings by Employees ..............................................2 SECTION 4 Employer’s Rights and Responsibilities .............................................2 SECTION 5 No Discrimination...............................................................................3 SECTION 6 Salaries ..............................................................................................3 SECTION 7 Hours of Work and Flexibility of Schedule..........................................5 SECTION 8 Bilingual Premium Pay .......................................................................6 SECTION 9 Holidays .............................................................................................7 SECTION 10 Vacation .............................................................................................7 SECTION 11 Longevity Incentive Plan ....................................................................8 SECTION 12 Personal Time Off ..............................................................................8 SECTION 13 Sick Leave..........................................................................................8 SECTION 14 Health Insurance................................................................................9 SECTION 15 Dental Insurance..............................................................................10 SECTION 16 Vision Insurance...............................................................................11 SECTION 17 Flexible Benefit Plan ........................................................................11 SECTION 18 Life Insurance...................................................................................11 SECTION 19 Disability Insurance..........................................................................11 SECTION 20 Retirement Plan ...............................................................................12 SECTION 21 Deferred Compensation ...................................................................13 SECTION 22 Retention Efforts ..............................................................................13
iii
SECTION 23 Severability of Provisions .................................................................13 SECTION 24 Scope of Agreement ........................................................................14 SECTION 25 Duration ...........................................................................................14 APPENDIX A Pay Schedule...................................................................................15
iv
2024 - 2027 MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF BRENTWOOD AND
BRENTWOOD SUPERVISORS AND PROFESSIONALS EMPLOYEES’
ASSOCIATION
The Brentwood Supervisors and Professionals Employees’ Association and representatives of the Brentwood City Council have met and conferred in good faith regarding wages, hours and other terms and conditions of employment for the employees in the Association. Throughout the Meet and Confer process, both parties have exchanged freely information, opinions and proposals and have endeavored to reach agreement on all matters relating to the employment conditions and employer-employee relations of such employees.
This Memorandum of Understanding (“MOU”) is entered into pursuant to the MeyersMilias-Brown Act (Government Codes Sections 3500-3510) and has been jointly prepared by both parties.
This MOU shall be presented to the Brentwood City Council as the joint recommendation of the undersigned parties for salary and employee benefit adjustments for the period commencing July 1, 2024 and ending June 30, 2027.
1 SECTION 1 Recognition and Representation
1.1 Association Recognition
The Brentwood Supervisors and Professionals Employees’ Association, hereinafter referred to as the “Association” is the recognized employee organization for employees occupying regular positions as detailed in “Appendix A, Pay Schedules Supervisors and Professionals”.
1.2 City Recognition
The City Manager, or any person or organization duly authorized by the Brentwood City Council (“City”), is the representative of the City in employer-employee relations as provided in Council/Administrative Policy No. 20-17, EmployerEmployee Relations Resolution adopted by the City Council on April 12, 2005, revised on February 28, 2012.
SECTION 2 Association Rights
2.1 The Association shall be allowed, by the City, use of space on available bulletin boards for communications having to do with official association business, such as times and places of meetings, provided such use does not interfere with the needs of the City. Additionally, the Association shall be allowed reasonable use of the City’s e-mail system for communications related to the completion of the negotiations process. Such use will be as provided in Council/Administrative Policy No. 10-10, Policy and Procedures for City Information Systems and Communications.
2.2 Any representative of the Association shall give notice to and request permission from their Department Director or their designated representative when desiring to contact Association members on City facilities during the duty period of the employees, providing that solicitation for membership or other internal Association business shall be conducted during the non-duty hours of all employees. Prearrangement for routine contact must be made with the individual Department Director.
2.3 City buildings and other facilities may be made available for use by employees, the Association, or their representatives in accordance with such administrative procedures as may be established by the City Manager or Department Directors concerned.
2.4 Upon certification from the Association that it has and will maintain individual employee authorization for dues deductions, the City shall deduct Association dues from the members’ second payroll check of each month. A check for the deduction will be issued monthly, payable to the Supervisors and Professional Employees’ Association, and will be delivered via inter-office mail to the
2 Association Treasurer (or other member designated in writing by the Association President.
Any employee wishing to discontinue their membership and dues deduction will be referred to the Association. The City will not take action independent of direction from the Association.
The Association shall indemnify and hold harmless the City, its officers and employees, from and against all loss, damages, costs, expenses, claims, attorney’s fees, demands, actions, suits and judgments and any other proceedings arising out of any collection of the dues described above.
SECTION 3 Attendance at Meetings by Employees
City employees who are official representatives of the Association shall be given reasonable time off with pay to attend meetings with management representatives, or to be present at hearings where matters within the scope of representation or grievance are being considered. The use of official time for this purpose shall be reasonable and shall not interfere with the employees’ performance of duties or the delivery of City services as determined by the City. Such employee representatives shall request time off from their respective supervisor and coordinate work schedules. With mutual agreement, the number of employees excused for such purposes shall not exceed two (2) at any given time.
SECTION 4 Employer’s Rights and Responsibilities
The City, through its City Manager, Department Directors and Council/Administrative Policy No. 20-17, Employer-Employee Relations Resolution, retains solely and exclusively, all the rights, powers and authority to operate and manage its operations.
The rights reserved to the City shall include, but are not be limited to the following:
To manage and direct its business and personnel; to manage, control and determine the mission of its departments, building facilities and operations; to create, change, combine or abolish jobs, departments and facilities in whole or in part; to subcontract or discontinue work for economic or operational reasons; to direct the workforce; to increase or decrease the workforce and determine the number of employees needed; to hire, transfer, promote and maintain work standards, schedules of operation and reasonable workload; to specify or assign work requirements and require overtime; to schedule working hours and shifts; to adopt rules of conduct and penalties for violation thereof; to determine the type and scope of work to be performed and the services to be provided; to establish salaries of new classifications; to determine the methods, processes, means and places of providing services and to take whatever action necessary to prepare for and operate in an emergency.
3 Nothing in this section shall be construed to limit, amend, decrease, revoke or otherwise modify the rights vested in the City by any law regulating, authorizing or empowering the City to act or refrain from acting.
Those managerial functions, prerogatives and policymaking rights, whether listed above or not, which the City has not expressly modified or restricted by a specific provision of this Agreement are not in any way, directly or indirectly, subject to a grievance procedure.
SECTION 5 No Discrimination
The City and the Association agree that there shall be no discrimination of any kind due to race, creed, color, religion, age, national origin, medical condition, pregnancy, marital status, disability, sex, sexual orientation, gender identity, gender expression, political affiliation, legitimate Association activity, or any other classification or category protected by law, against any employee.
SECTION 6 Salaries
Effective July 1, 2024 through June 30, 2027, salary ranges for all employees in the Association will be set forth in “Appendix A, Pay Schedules Supervisors and Professionals” which is attached hereto and made a part hereof. Salary increases will be granted as follows:
Effective July 1, 2024 all ranges shall be increased by 4.00%. Retroactive pay will be paid on a regular payroll check as soon as administratively possible after adoption.
Effective July 1, 2025 all ranges shall be increased by 3.00%.
Effective July 1, 2026 all ranges shall be increased by 3.00%.
4 Effective July 1, 2024, employees in the classifications listed in the table below will receive the following one time equity adjustments and retroactive pay will be paid on a regular payroll check as soon as administratively possible after adoption:
Classification Title Equity
Accountant I 1.13%
Accountant II 1.25%
Accounting Supervisor 4.81%
Assistant City Clerk 8.44%
Assistant Engineer 2.94%
Assistant Planner 0.99%
Associate Engineer 3.07%
Associate Planner 1.11%
Facilities Maintenance Supervisor 7.14%
Laboratory Supervisor 11.62%
Park Maintenance Supervisor 4.52%
Parks Planner 1.11%
Payroll Manager 3.78%
Recreation Supervisor 4.81%
Senior Associate Engineer/Associate Civil Engineer 3.13% Solid Waste Supervisor 2.08%
Wastewater Treatment Plan Supervisor 11.62%
6.1 Range Placement Implementation
6.1.1 Classifications with incumbents whose existing pay ranges exceed the new pay ranges for the classification as of the date of Council adoption, or prospective City employees who are in receipt of conditional offers of employment as of the date of Council adoption and are subsequently employed by the City within thirty (30) calendar days of adoption, will be denoted by an asterisk (*) in the “Appendix A, Pay Schedules Supervisors and Professionals”.
6.1.2 Incumbents in (*) classifications shall continue to be eligible for merit increases and general wage increases until such time as they vacate the (*) classification.
6.1.3 Classifications designated with an (*) shall be “Closed” classifications; there shall be no hiring into, transfers into, promotions into, or demotions into these (*) classifications unless an employee is in a flexibly staffed classification.
6.1.4 Except for flexibly-staffed classifications as noted in Item No. 5 below, if an incumbent in a (*) classification is promoted, the salary placement for the incumbent into the promotional classification will be per City policy, however
5 in no case shall the incumbent be placed higher than top step of the promotional classification top step.
6.1.5 For flexibly staffed classifications, the incumbent may move within their current classification series (e.g., Management Analyst I may move to Management Analyst II), while remaining eligible to receive the associated (*) classification salary range.
The specific flexibly-staffed classifications for which this applies are as follows:
• Human Resources Analyst I and II
• Management Analyst I and II
6.1.6 Once the (*) classification is vacated it shall be abolished. The abolished classification will convert to the regular classification at the then current applicable salary wage range listed in the “Appendix A, Pay Schedules Supervisors and Professionals”.
6.1.7 New employees provided conditional offers of employment thirty (30) calendar days after adoption and subsequently hired by the City shall be placed in the City’s then current respective applicable salary wage range listed in the “Appendix A, Pay Schedules Supervisors and Professionals” pursuant to City policy.
6.2 One-Time Payment
The City shall provide a one-time payment of $2,000 to all unit members who are:
1) actively employed by the City on the date of Council adoption of this MOU; and, 2) actively employed by the City on the date of payment in 2025. Said one-time payment to be paid to eligible employees no later than the second full pay period after Council adoption of this MOU. The one-time payment is non-pensionable and subject to all applicable withholdings.
6.3 Reopeners
The contract will not re-open unless mutually agreed to in writing by authorized representatives of the City and the Supervisors and Professionals Employees’ Association.
SECTION 7 Hours of Work and Flexibility of Schedule
7.1 Standard Workday
The standard workday is eight (8) hours per day. However, the 8-hour schedule is intended to be flexible in nature with pre-approval of the Department Director and
6 consistent with wage and hour legal requirements, with the employees having the option of starting before 8:00 a.m., working after 5:00 p.m., taking a half-hour nonpaid duty-free lunch break, or any combination of the above or other option.
The City Manager is authorized to designate other, alternative, work periods and working hours for employees when, in his/her opinion, the best interest of the City may be served by such adjustment of the standard work periods and hours. The procedure for making adjustments in the standard work period and hours shall be consistent with any applicable legal obligations.
7.2 Standby Pay
Employees in the classifications of Information Systems Analyst and Information Systems Supervisor assigned to standby shall be compensated for each full week (seven (7) calendar days) the employee is on standby. In recognition of the fact that employees in the classifications of Information System Analyst and Information Systems Supervisor are not eligible to receive call-out pay, the base rate for a full week of standby pay will be 5% greater than the standby pay rate earned by Information Services Technicians.
7.2.1 As determined by the Information Systems Manager, standby pay applicable to the Dispatch Center shall be paid based on a pre-assigned work schedule with the weekly standby base rate pro-rated base on the number of days assigned.
7.2.2 In recognition of the significant need for prompt response to ensure the availability of city services, including the Dispatch Center, standby assignments will be limited to Information Services Analysts and Information Systems Supervisors who agree to be present within a 15-mile radius of the Dispatch Center or have the ability to respond on-site within 30-minutes, while assigned to Dispatch Center standby. In the case of extraordinary scheduling difficulties, the Director of Finance and Information Systems may authorize an exception to these requirements on a case-by-case basis.
SECTION 8 Bilingual Premium Pay
The City shall pay $25 per bimonthly pay period, to individuals that are fluent in a foreign language or American Sign Language (ASL) who are routinely and consistently assigned to positions requiring communication skills in languages other than English. The determination of the need of the community for employees fluent in a language shall be determined by the City Manager or designee. The determination of the employee's fluency shall be by a mutually agreed upon procedure. The Parties agree that to the extent permitted by law, bilingual premium pay is special compensation and shall be reported as such pursuant to the Title 2 CCR Sections 7571(a)(4) and 571.1(b)(3).
7 SECTION 9 Holidays
As provided in the Personnel Rules and Regulations, Rule 10, full-time and part-time regular and probationary employees receive holiday pay. Holiday pay for each observed City holiday is eight (8) hours/credits for each holiday listed below, including floating holidays (personal days). In the case of part-time regular employees, holiday pay for each observed City holiday will be pro-rated based on the employee’s number of regularly scheduled work week hours. In order for an employee to receive compensation for a holiday, the employee must be in a pay status (working, vacation, sick leave, worker’s compensation, scheduled day off) the day prior to and the day following the holiday.
Holidays will be observed by the City as follows:
1) January 1 (New Year’s Day) 8) Veteran’s Day (Observed) 2) Martin Luther King Jr.’s Birthday 9) Thanksgiving Day (Observed) 10) The Friday following Thanksgiving Day
3) Washington’s Birthday (Observed) 11) December 24
4) Memorial Day 12) December 25
5) June 19, Juneteenth 13) December 31
6) July 4, Independence Day 13) Two Floating Holidays (Personal Days) 7) Labor Day based upon Employment on January 1st
SECTION 10Vacation
10.1 Vacation Accrual for New Employees
No employee who has served less than six months shall be eligible to use their vacation credits regardless of their accrual during the initial six months of employment. However, upon completion of six months of service, the employee will then be eligible to use accrued vacation hours.
10.2 Vacation Accrual Tables
Employees are subject to the following vacation accrual schedule:
Years Employed Monthly Accrual
0 - 5 years 10.67 hours (16 days annual)
5 – 10 years 14.00 hours (21 days annual)
10 years+ 17.33 hours (26 days annual)
Vacation accrual shall begin with the first hour of work. Vacation shall accrue on the basis of regular hours on payroll status and shall not accrue to overtime worked. Vacation accrual is capped at no more than (eighteen) 18 times an employee’s monthly vacation accrual at any time. Upon reaching the vacation accrual cap the employee will cease to accrue vacation until the balance is below the accrual cap.
8 Regular employees who work fifty percent (50%) of full-time or more shall accrue vacation credits in proportion to their time worked.
SECTION 11 Longevity Incentive Plan
11.1 Longevity Earned
The City recognizes employees that make a commitment to continue their employment long-term. After each five-year period of continuous, full-time employment, a regular employee shall receive forty (40) hours of bonus vacation time posted to their vacation accrual balance, up to the vacation accrual cap.
11.2 Non-Recurring Leave
The bonus week of vacation shall not increase the employee’s vacation accrual rate. The forty (40) hours of vacation is a one (1) time bonus for the year in which it is earned through the employee’s length of service.
SECTION 12 Personal Time Off
Effective July 1, 2021, and each subsequent year of the agreement, all members covered by this MOU are eligible to use up to eighty (80) hours of paid time off for personal leave.
This time shall be placed on the employees books effective every July 1, commencing July 1, 2021. The employee can use this time off all at once or in as little as one (1) hour increments. These hours shall have no cash value, shall not be eligible for payment upon termination of employment, and shall not be transferable from one year to the next. Each employee is eligible for the full eighty (80) hours of paid time off regardless of the duration of their employment.
SECTION 13Sick Leave
Regular and probationary employees earn sick leave at the rate of eight (8) hours per month. Sick leave accrues on the basis of hours worked, therefore regular and probationary employees who work fifty percent (50%) of full-time or more shall accrue sick leave credits in proportion to their time worked. Unused sick leave shall accumulate from year to year. Sick leave shall be used only in the case of necessity of actual sickness or disability. Sick leave may not be used before it is earned. Sick leave may be used for medical and dental appointments. See Personnel Rules/Regulations, Rule 10.3 for more details that apply to the accrual and use of sick leave.
9 SECTION 14 Health Insurance
14.1 City Contribution
The City shall provide medical coverage for employees through the California Public Employees’ Retirement System (“CalPERS”) Health Benefits Plan. The maximum monthly medical premium paid by the City for employee’s medical coverage shall be as follows:
Effective as soon as administratively possible, but not later than the start of the second full month after Council adoption the City shall provide the following contributions for full time employees:
Employee only: 100% of the premium, regardless of plan.
Employee plus 1 dependent: an amount equal to the Region 1 Kaiser Employee + one dependent rate.
Employee plus 2 or more dependents: an amount equal to 85% of the Region 1 Kaiser Family rate. The maximum monthly medical premium described above includes the Public Employees’ Medical and Hospital Care Act (“PEMHCA”) minimum monthly contribution (currently $158 per month).
14.2 Employee Contribution
The employees shall pay any excess premium costs through a pre-tax payroll deduction of the employee chosen plan, unless the IRS tax code changes.
14.3 Retiree Medical Coverage
Retiree medical is available through the CalPERS Health Benefits Plan.
Employees must be vested with CalPERS and retire from the City of Brentwood within the timeline set by CalPERS to be eligible to receive the retiree medical benefit.
For employees retired prior to July 1, 2012:
The City’s monthly contribution rate shall equal the Kaiser employee plus one dependent rate. This amount includes the PEMHCA minimum.
For employees hired prior to July 1, 2012 and not yet retired by that date:
The maximum premium amount paid by the City for an employee retiring on or after July 1, 2012 shall be $1,326.63 until such time that the Kaiser employee only rate exceeds this amount. At that time, the maximum medical premium amount paid by the City shall equal the Kaiser employee only rate. At no time shall the maximum medical premium amount paid by the City be less than the Kaiser employee only rate.
10 This maximum amount includes the PEMHCA minimum. Retirees shall be responsible for payment of any excess premium costs due CalPERS. The payment method of the excess premium will be prescribed by CalPERS.
For employees hired on or after July 1, 2012:
The maximum premium amount paid by the City for an employee retiring on or after July 1, 2012 shall be equal to the PEMHCA minimum amount. Retirees shall be responsible for payment of any excess premium costs due CalPERS. The payment method of excess premium will be prescribed by CalPERS. The City shall increase the maximum medical premium amount to match the PEMHCA minimum amount in compliance with the required PEMHCA minimum amount.
14.4 Cash In-Lieu of Medical Coverage
Employees providing proof of alternative minimum essential medical coverage for the employee and the employee’s taxable family (individuals for whom the employee expects to claim a personal exemption deduction), may elect to receive “cash in-lieu” of medical coverage after they provide annual proof of such medical coverage to the Human Resources Department. Individual coverage and individual coverage from Covered California does not qualify as alternative minimum essential coverage under this section.
For those employees who received the “cash in-lieu” amount on or before May 1 2014, and retained the benefit, the maximum benefit amount will be $668.63.
The “cash in-lieu” benefit amount shall be $300 per month for: a) employees hired after May 1, 2014; or, existing employees who discontinue the City’s medical coverage and opt for “cash in-lieu” of medical coverage at a later date as long as they meet the requirements as described above.
SECTION 15 Dental Insurance
The City shall pay the premium for dental coverage for all full-time personnel and their family. In the event that during the period of the MOU, the premiums required to maintain the current level of dental benefits are increased, the City shall pay such increased premium amounts.
Effective with Plan Year 2022, the City shall contract with their dental insurance provider for an enhanced benefit package. Any employee who enrolls in the enhanced dental benefit package shall be responsible for the difference in the premium between the basic and enhanced benefit.
11 SECTION 16Vision Insurance
The City shall pay the premium for vision coverage through Vision Services Plan (VSP) that provides vision care services through participating providers. This applies to all full-time personnel and their family. In the event that during the period of the MOU, the premiums required to maintain the current level of vision benefits are increased, the City shall pay such increased premium amounts.
SECTION 17 Flexible Benefit Plan
Employees in this bargaining unit may voluntarily participate in the Flexible Benefit Plan.
The plan allows employees to receive nontaxable benefits in exchange for a reduction in taxable compensation.
The City and the Association will schedule a date and time within 90 calendar days of adoption of the 2024-2027 MOU for up to 3-representatives from each party to meet and discuss providing additional options or benefits to the City’s Flexible Benefit Plan.
SECTION 18 Life Insurance
The City shall pay the premium for term life insurance and accidental death & dismemberment coverage for all members of this bargaining unit. The coverage provides for one and one-half times the employee’s annual salary to a maximum of one-hundred and fifty-thousand dollars ($150,000).
SECTION 19 Disability Insurance
The City shall contribute one hundred percent (100%) of premiums for Disability Insurance with a twenty-nine (29) day waiting period. Employees may use accrued vacation, sick leave or compensatory time off pay during the waiting period until the Disability benefit begins. Once the employee becomes eligible for the Disability benefit, other time off benefits may be utilized as allowed by the policy.
As soon as administratively possible, the City shall reduce the waiting period for Disability Insurance to a fourteen (14) day waiting period.
12 SECTION 20 Retirement Plan
The City contracts with CalPERS to provide pension benefits for employees.
20.1 Tier 1 – Employees hired on or before September 30, 2010, shall be members of the CalPERS Miscellaneous Employees’ Retirement Plan 2.7% at age 55 and receive the following Optional Benefits:
Section 20042 One-Year Final Compensation.
Section 20965 Credit for Unused Sick Leave.
Section 21024 Military Service Credit as Public Service, Statutes of 1976.
Employees electing this option are fully responsible for any costs associated with the election of this benefit.
Section 21335 5% Cost-of-Living Allowance, base year 2001, for miscellaneous members and local police members only.
Section 21573 Third Level of 1959 Survivor Benefits.
All benefits included in the City retirement plan under CalPERS effective September 30, 2010 shall be maintained during the life of the contract.
20.1.1 Bargaining unit members hired as of September 30, 2010 will contribute the entire eight percent (8%) Employee Contribution towards retirement.
20.2 Tier 2 – Employees hired on or after October 1, 2010, shall be members of the CalPERS Miscellaneous Employees’ Retirement Plan 2% at age 60 and receive the following Optional Benefits:
Section 20965 Credit for Unused Sick Leave.
Section 21024 Military Service Credit as Public Service, Statutes of 1976.
Employees electing this option are fully responsible for any costs associated with the election of this benefit.
Section 21573 Third Level of 1959 Survivor Benefits.
The retirement benefit will be calculated on a consecutive thirty-six (36) month period and the Cost of Living Allowance will be the base amount provided by CalPERS.
20.2.1 Bargaining Unit members hired after September 30, 2010 will pay the entire seven percent (7%) Employee Contribution each month for all wages that are CalPERS reportable.
20.3 New Members – Employees hired on or after January 1, 2013, who are “new members” as that term is defined in the Public Employees’ Pension Reform Act (PEPRA), shall be members of the CalPERS Miscellaneous Employees’ Retirement Plan 2% at age 62 retirement formula. Final compensation is based on
13 a 36-month final compensation period, and employees will contribute at least 50 percent of the total normal cost rate for their retirement plan.
Optional benefits that are already in place under the City’s CalPERS contract and contract amendments will apply to new members unless those optional benefits are inconsistent with the PEPRA, such as the final 12-month compensation period.
SECTION 21 Deferred Compensation and Retiree Health Savings Account
21.1 Deferred Compensation
The City contracts with 457 Deferred Compensation Plan providers. Employees have the option to choose the plan they wish to participate in and receive a matching contribution from the City equal to fifty-five dollars ($55.00) each pay period, for a total of one-hundred ten dollars ($110.00) per month. Additionally, members of this bargaining group shall receive a contribution equal to two percent (2%) of salary into a 457 Deferred Compensation Plan provided by the City. There is no matching requirement for this additional amount. Contributions to the 457 Deferred Compensation Plan are subject to the annual IRS contribution limits.
21.2 Retiree Health Savings Account
The City shall maintain a VantageCare retiree health savings account with MissionSquare Retirement for all employees in the bargaining unit hired on or after July 1, 2012.The City contributes fifty dollars ($50) per pay period on behalf of each qualified employee to the plan. For employees hired after October 1, 2010 and before July 1, 2012, the City shall contribute twenty five dollars ($25) per pay period on behalf of each qualified employee.
City contributions shall immediately vest to the qualified employee. Employees hired after October 1, 2010shall contribute twenty-five dollars ($25) per pay period in their personal Retiree Health Savings Account. The City shall pay the accounting fee as charged by the plan. Employees may withdraw from the plan upon separation from City employment.
SECTION 22 Retention Efforts
The City has a responsibility to provide quality services (i.e., solid waste, water, etc.) to the citizens of Brentwood. As the City grows it is possible that some of the services currently provided by the City may return to the private sector. With regard to this possibility, the City hereby commits to make all reasonable efforts to absorb those employees who would become displaced if such an event occurs and to encourage the private provider to continue the employment of current City employees.
SECTION 23Severability of Provisions
If any provision of this MOU should be found to be invalid, unlawful or unenforceable by reason of any existing or subsequently enacted legislation or voter initiative or by judicial authority, all other provisions of this MOU shall remain in full force and effect for the
14 duration of this MOU. In the event of invalidation of any provision, the City and this bargaining unit agree to meet within thirty (30) days for the purpose of meeting and conferring with respect to such invalidation.
SECTION 24Scope of Agreement
Except as otherwise specifically provided herein, the parties agree that this MOU fully and completely incorporates the understanding of the parties hereto and constitutes the sole and entire agreement between the parties on any and all matters subject to meeting and conferring. Neither party shall, during the term of this Memorandum of Understanding, demand any change therein nor shall either party be required to negotiate with respect to any matter; provided that nothing herein shall prohibit the parties from changing the terms of this MOU by mutual agreement. Such agreement shall be in writing and is subject to approval by the City Council.
SECTION 25 Duration
This MOU shall be effective July 1, 2024 except for those provisions of the Memorandum of Understanding which have been assigned other effective dates as hereinabove set forth and shall remain in full force and effect to and including the thirtieth (30th) day of June 2027, and shall continue thereafter from year to year unless at least sixty (60) days prior to the first (1st) day of July 2027, or to the first (1st) day of July of any subsequent year, either party shall file written notice with the other of its desire to amend, modify or terminate this MOU.
IN WITNESS WHEREOF the parties have executed this Memorandum of Understanding this _____ day of _____________ , 2025.
BRENTWOOD SUPERVISORS AND CITY OF BRENTWOOD
PROFESSIONALS EMPLOYEES’
ASSOCIATION
_________
Debra Galey, President Tim Y. Ogden, City Manager
Gary Skym, Vice-President
Meghan Oliveira, Treasurer/Secretary
APPENDIX A
Pay Schedule
Supervisors and Professionals
Supervisors and Professionals
7/1/2024 1 of 7
Monthly
Salary
Accountant I A $ 7,742.13
(Equity Adjustment - 1.13%) B $ 8,129.24
C $ 8,535.70
D $ 8,962.49
E $ 9,410.61
Accountant II A $ 8,545.87
(Equity Adjustment - 1.25%) B $ 8,973.16
C $ 9,421.82
D $ 9,892.91
E $ 10,387.55
Accounting Supervisor A $ 8,759.51
(Equity Adjustment - 4.81%) B $ 9,197.49
C $ 9,657.36
D $ 10,140.23
E $ 10,647.24
Assistant City Clerk A $ 8,759.51
(Equity Adjustment - 8.44%) B $ 9,197.49
C $ 9,657.36
D $ 10,140.23
E $ 10,647.24
Assistant Engineer A $ 9,910.59
(Equity Adjustment - 2.94%) B $ 10,406.12
C $ 10,926.42
D $ 11,472.74
E $ 12,046.38
Assistant Planner A $ 8,978.50
(Equity Adjustment - .99%) B $ 9,427.42
C $ 9,898.80
D $ 10,393.74
E $ 10,913.43
Associate Civil Engineer A $ 11,493.24
(Equity Adjustment - 3.13%) B $ 12,067.90
formerly Senior Associate Engineer C $ 12,671.29
D $ 13,304.87
E $ 13,970.10
Associate Engineer A $ 10,939.43
(Equity Adjustment - 3.07%) B $ 11,486.40
C $ 12,060.73
D $ 12,663.76
E $ 13,296.95
Effective 7/1/2024
(4% salary increase + Equity
Adjustment, if applicable)
Exhibit A
Pay Schedule
Supervisors and Professionals
Supervisors and Professionals
7/1/2024 2 of 7
Monthly
Salary
Effective 7/1/2024
(4% salary increase + Equity
Adjustment, if applicable)
Associate Planner A $ 9,910.59
(Equity Adjustment - 1.11%) B $ 10,406.12
C $ 10,926.42
D $ 11,472.74
E $ 12,046.38
Code Enforcement Supervisor A $ 10,412.31
No Equity Adjustment B $ 10,932.93
C $ 11,479.58
D $ 12,053.55
E $ 12,656.23
Engineering Services Supervisor* A $ 9,392.54
Incumbent as of 3/25/2025 B $ 9,862.16
No Equity Adjustment C $ 10,355.28
formerly Engineering Services Specialist D $ 10,873.04
E $ 11,416.68
Engineering Services Supervisor A $ 9,202.96
New Incumbent hired/assigned/promoted after 3/25/2025 B $ 9,663.11 No Equity Adjustment C $ 10,146.27
formerly Engineering Services Specialist D $ 10,653.58
E $ 11,186.26
Facilities Maintenance Supervisor A $ 8,978.50
(Equity Adjustment - 7.14%) B $ 9,427.42
C $ 9,898.80
D $ 10,393.74
E $ 10,913.43
Fleet Supervisor* A $ 9,317.38
Incumbent as of 3/25/2025 B $ 9,783.25
No Equity Adjustment C $ 10,272.41
D $ 10,786.03
E $ 11,325.34
Fleet Supervisor A $ 9,202.96
New Incumbent hired/assigned/promoted after 3/25/2025 B $ 9,663.11 No Equity Adjustment C $ 10,146.27
D $ 10,653.58
E $ 11,186.26
Geographic Information Systems Coordinator* A $ 11,133.11 Incumbent as of 3/25/2025 B $ 11,689.76
No Equity Adjustment C $ 12,274.25
D $ 12,887.95
E $ 13,532.34
Exhibit A
Pay Schedule
Supervisors and Professionals
Supervisors and Professionals
7/1/2024 3 of 7
Monthly
Salary
Effective 7/1/2024
(4% salary increase + Equity
Adjustment, if applicable)
Geographic Information Systems Coordinator A $ 9,910.59 New Incumbent hired/assigned/promoted after 3/25/2025 B $ 10,406.12 No Equity Adjustment C $ 10,926.42
D $ 11,472.74
E $ 12,046.38
Grants Program Manager Classification will be abolished - 2025 Class and Comp Report Results Housing Analyst Classification will be abolished - 2025 Class and Comp Report Results Housing Program Manager* A $ 11,269.58
Incumbent as of 3/25/2025 B $ 11,833.05
No Equity Adjustment C $ 12,424.70
D $ 13,045.93
E $ 13,698.25
Housing Program Manager A $ 11,212.92
New Incumbent hired/assigned/promoted after 3/25/2025 B $ 11,773.56 No Equity Adjustment C $ 12,362.24
D $ 12,980.35
E $ 13,629.38
Human Resources Analyst I A $ 8,759.51
No Equity Adjustment B $ 9,197.49
New Classification C $ 9,657.36
D $ 10,140.23
E $ 10,647.24
Human Resources Analyst II* A $ 9,784.54
Incumbent as of 3/25/2025 B $ 10,273.78
No Equity Adjustment C $ 10,787.46
D $ 11,326.83
E $ 11,893.17
Human Resources Analyst II A $ 9,668.87
New Incumbent hired/assigned promoted after 3/25/2025 B $ 10,152.30 No Equity Adjustment C $ 10,659.93
D $ 11,192.92
E $ 11,752.56
Information Systems Analyst* A $ 9,990.41
Incumbent as of 3/25/2025 B $ 10,489.93
No Equity Adjustment C $ 11,014.43
(formerly Information Systems Specialist) D $ 11,565.14 E $ 12,143.41
Information Systems Analyst A $ 9,668.87
New Incumbent hired/assinged/promoted after 3/25/2025 B $ 10,152.30 No Equity Adjustment C $ 10,659.93
(formerly Information Systems Specialist) D $ 11,192.92 E $ 11,752.56
Exhibit A
Pay Schedule
Supervisors and Professionals
Supervisors and Professionals
7/1/2024 4 of 7
Monthly
Salary
Effective 7/1/2024
(4% salary increase + Equity
Adjustment, if applicable)
Information Systems Supervisor* A $ 10,989.45
Incumbent as of 3/25/2025 B $ 11,538.92
No Equity Adjustment C $ 12,115.88
D $ 12,721.65
E $ 13,357.76
Information Systems Supervisor A $ 10,939.43
New Incumbent hired/assinged/promoted after 3/25/2025 B $ 11,486.40 No Equity Adjustment C $ 12,060.73
D $ 12,663.76
E $ 13,296.95
Laboratory Analyst A $ 8,759.51
No Equity Adjustment B $ 9,197.49
C $ 9,657.36
D $ 10,140.23
E $ 10,647.24
Laboratory Supervisor A $ 10,939.43
(Equity Adjustment - 11.62%) B $ 11,486.40
(formerly Regulatory Compliance Supervisor) C $ 12,060.73 D $ 12,663.76
E $ 13,296.95
Management Analyst I A $ 8,759.51
No Equity Adjustment B $ 9,197.49
C $ 9,657.36
D $ 10,140.23
E $ 10,647.24
Management Analyst II* A $ 9,784.54
Incumbent as of 3/25/2025 B $ 10,273.78
No Equity Adjustment C $ 10,787.46
(formerly Management Analyst) D $ 11,326.83
E $ 11,893.17
Management Analyst II A $ 9,668.87
New Incumbent hired/assinged/promoted after 3/25/2025 B $ 10,152.30 No Equity Adjustment C $ 10,659.93
(formerly Management Analyst) D $ 11,192.92
E $ 11,752.56
Park Maintenance Supervisor A $ 8,759.51
(Equity Adjustment - 4.52%) B $ 9,197.49
C $ 9,657.37
D $ 10,140.23
E $ 10,647.24
Exhibit A
Pay Schedule
Supervisors and Professionals
Supervisors and Professionals
7/1/2024 5 of 7
Monthly
Salary
Effective 7/1/2024
(4% salary increase + Equity
Adjustment, if applicable)
Parks Planner A $ 9,910.59
(Equity Adjustment - 1.11%) B $ 10,406.12
C $ 10,926.42
D $ 11,472.74
E $ 12,046.38
Payroll Manager A $ 8,759.51
(Equity Adjustment - 3.78%) B $ 9,197.49
C $ 9,657.36
D $ 10,140.23
E $ 10,647.24
Principal Planner A $ 12,033.37
No Equity Adjusment B $ 12,635.04
C $ 13,266.80
D $ 13,930.14
E $ 14,626.65
Project Manager - Economic Development Classification will be abolished - 2025 Class and Comp Report Results Public Information Officer A $ 9,668.87
No Equity Adjusment B $ 10,152.30
C $ 10,659.93
D $ 11,192.92
E $ 11,752.56
Recreation Supervisor A $ 8,759.51
(Equity Adjustment - 4.81%) B $ 9,197.49
C $ 9,657.36
D $ 10,140.23
E $ 10,647.24
Senior Accountant A $ 9,668.87
No Equity Adjustment B $ 10,152.30
C $ 10,659.93
D $ 11,192.92
E $ 11,752.56
Senior Engineer A $ 12,075.09
No Equity Adjustment B $ 12,678.84
C $ 13,312.78
D $ 13,978.42
E $ 14,677.34
Senior Management Analyst* A $ 11,269.58
Incumbent as of 3/25/2025 B $ 11,833.05
No Equity Adjustment C $ 12,424.70
(formerly Senior Analyst) D $ 13,045.93
E $ 13,698.25
Exhibit A
Pay Schedule
Supervisors and Professionals
Supervisors and Professionals
7/1/2024 6 of 7
Monthly
Salary
Effective 7/1/2024
(4% salary increase + Equity
Adjustment, if applicable)
Senior Management Analyst A $ 11,212.92
New Incumbent hired/assigned/promoted after 3/25/2025 B $ 11,773.56 No Equity Adjustment C $ 12,362.24
(formerly Senior Analyst) D $ 12,980.35
E $ 13,629.38
Senior Planner* A $ 11,269.58
Incumbent as of 3/25/2025 B $ 11,833.05
No Equity Adjustment C $ 12,424.70
D $ 13,045.94
E $ 13,698.25
Senior Planner A $ 10,939.43
New Incumbent hired/assigned/promoted after 3/25/2025 B $ 11,486.40 No Equity Adjustment C $ 12,060.73
D $ 12,663.76
E $ 13,296.95
Solid Waste Supervisor A $ 9,433.04
(Equity Adjustment - 2.08%) B $ 9,904.69
C $ 10,399.93
D $ 10,919.92
E $ 11,465.91
Streets Supervisor* A $ 9,513.91
Incumbent as of 3/25/2025 B $ 9,989.61
No Equity Adjustment C $ 10,489.09
D $ 11,013.54
E $ 11,564.22
Streets Supervisor A $ 9,433.04
New Incumbent hired/assigned/promoted after 3/25/2025 B $ 9,904.69 No Equity Adjustment C $ 10,399.93
D $ 10,919.92
E $ 11,465.91
Wastewaster Collections Systems Supervisor A $ 8,978.50 No Equity Adjustment B $ 9,427.42
C $ 9,898.80
D $ 10,393.74
E $ 10,913.43
Wastewater Treatment Plant Supervisor A $ 10,939.43
(Equity Adjustment - 11.62%) B $ 11,486.40
C $ 12,060.73
D $ 12,663.76
E $ 13,296.95
Exhibit A
Pay Schedule
Supervisors and Professionals
Supervisors and Professionals
7/1/2024 7 of 7
Monthly
Salary
Effective 7/1/2024
(4% salary increase + Equity
Adjustment, if applicable)
Water Distribution Supervisor* A $ 9,800.73
Incumbent as of 3/25/2025 B $ 10,290.77
No Equity Adjustment C $ 10,805.32
D $ 11,345.58
E $ 11,912.86
Water Distribution Supervisor A $ 9,433.04
New Incumbent hired/assigned/promoted after 3/25/2025 B $ 9,904.69 No Equity Adjustment C $ 10,399.93
D $ 10,919.92
E $ 11,465.91
Water Production Supervisor* A $ 9,800.73
Incumbent as of 3/25/2025 B $ 10,290.77
No Equity Adjustment C $ 10,805.32
D $ 11,345.58
E $ 11,912.86
Water Production Supervisor A $ 9,433.04
New Incumbent hired/assigned/promoted after 3/25/2025 B $ 9,904.69 No Equity Adjustment C $ 10,399.93
D $ 10,919.92
E $ 11,465.91
Water Service Supervisor A $ 8,978.50
No Equity Adjustment B $ 9,427.42
C $ 9,898.80
D $ 10,393.74
E $ 10,913.43
Webmaster Classification will be abolished - 2025 Class and Comp Report Results * Employees hired/assigned/promoted and meet criteria outlined in MOU Section 6.1 Exhibit A
FY 2024/25 FY 2025/26
Fund Budget Increase Budget Increase
General Fund 200,110 $ $ 160,747 Citywide Park District 10,404 7,492 Housing 3,422 1,777 Solid Waste Enterprise 19,783 14,976 Water Enterprise 27,972 21,877 Wastewater Enterprise 44,500 40,860 Information Systems 18,843 9,338 Facilities Maintenance Services 13,886 12,368 Fleet Services 3,555 1,765 Total 342,475 $ $ 271,200 Exhibit B
CITY COUNCIL AGENDA ITEM NO. I.1
03/25/2025
SUBJECT: Consider a request from Council Member Mendoza concerning an update to the Public Art Program Guidelines
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Amanda McVey, City Clerk
TITLE/RECOMMENDATION
That the City Council consider and discuss Council Member Mendoza’s request for an update to the Public Art Program Guidelines.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
BACKGROUND
Pursuant to Rule 4.4 (b)(2) of City Council Policy 110-1, this item has been placed on the agenda so that the City Council may discuss it and provide further direction to staff. Per Section 4.4, City Council discussion is limited to whether staff time and City resources should be spent on the item and the time period for scheduling.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable
PREVIOUS ACTION
Not Applicable
DATE OF NOTICE
Not Applicable
ATTACHMENT(S)
None