Brentwood City Council
March 25, 2025

MARCH 25, 2025, 7:00 PM

CITY COUNCIL/SUCCESSOR AGENCY AGENDA
CITY COUNCIL CHAMBERS, 150 CITY PARK WAY
*IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION* City Council Members will be participating from the Council Chamber. Members of the public are invited to attend and participate at: the Council Chambers, 150 City Park Way, Brentwood CA As a courtesy and technology permitting, members of the public may provide remote public comment during public hearings and on business items via the City’s Zoom Platform. However, the City cannot guarantee that the public’s access to teleconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. In addition, the Zoom participation option is provided to the public as a courtesy in order to facilitate participation. If Zoom participation is not enabled, the meeting will continue with public attendance in person only. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. prior to the meeting or to attend the meeting in person.

HOW PARTICIPATE
The public is invited to participate in the City Council meeting using any of the following methods:

1. IN PERSON:
a. Members of the public can provide in-person comments in the Council Chambers.

Members of the public are encouraged, but not required, to fill out a speaker card. The Council Chambers will have seating available for members of the public to attend in person up to full seating capacity.

2. REMOTE (if enabled): Remarks by members of the public participating via Zoom are limited to speaking on items listed under public hearings; business items; and requests for future agendas items, existing requests. Zoom participation during the general public comment period will not be accepted, except in the event a City Council Member is participating remotely under the provisions of Government Code § 54953 (f). a. Zoom: www.brentwoodca.gov/vcc or Zoom Webinar ID: 760 1397 0037 b. Zoom Phone Numbers. Dial Toll Free: (833) 548-0276 or (833) 548-0282 or (877) 853-5247.
c. During the meeting, each period for public comment will be announced, and participants may use the “Raise Hand” feature on Zoom to request to speak. (If you need instructions on how to use this feature, please contact the City Clerk by noon of the meeting date at [email protected] or 925.516.5182.)

3. E-MAIL
a. Public comments can also be submitted via e-mail to [email protected].

Any public comments received up until 3:00 p.m. of the meeting date will be:

1. distributed to the Council via email before the meeting,

2. posted online for public inspection at www.brentwoodca.gov/meetings and

3. later summarized in the meeting minutes.
b. As e-mails containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your e-mail.

4. TO WATCH OR LISTEN ONLY:
a. The public may view the meeting via one-way video feed by selecting the video option at the City Council Agendas’ link on the City webpage at www.brentwoodca.gov or via the City’s YouTube Channel: https://www.youtube.com/c/cityofbrentwoodca

CITY COUNCIL/SUCCESSOR AGENCY AGENDA
Zoom Webinar ID: 760 1397 0037

March 25, 2025, 7:00 p.m.

City Council Chambers
150 City Park Way
Brentwood, CA 94513
City Council Zoom Link
A. CALL TO ORDER & ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.

Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.

During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.

Zoom participation during this general public comment period will not be accepted.

D. INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.

E. CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

E.1 Minutes of the City Council/Successor Agency meetings of March 11, 2025 E.2 A Proclamation recognizing April 2025 as Arab American Heritage Month E.3 A Proclamation recognizing April 2025 as National Diversity Awareness Month E.4 A Proclamation recognizing April 2025 as National Autism Acceptance Month E.5 A Proclamation recognizing April 6 - 12, 2025, as National Library Week E.6 A Proclamation recognizing April 9, 2025, as National Former Prisoner of War Recognition Day
E.7 A Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with NBS Government Finance Group for assessment engineering and special tax consulting services for the City’s Community Facilities Districts Title/Recommendation
Adopt a resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with NBS Government Finance Group (“NBS”) for assessment engineering and special tax consulting services for the City’s Community Facilities Districts (CFDs), Bond Assessment Districts, and Deferred Developer Fee Program in an amount not to exceed $135,000 for 2025/26 assessment year activities and $135,000 for 2026/27 assessment year activities; and an option to extend the term of the agreement for services for two additional assessment years.

E.8 Approve revisions to City Council Committee appointments for 2025 Title/Recommendation
Staff recommends that the City Council appoint Council Member Oerlemans as the primary Board Member for the East Contra Costa County Habitat Conservancy Governing Board and appoint Mayor Meyer as the alternate Board Member.

E.9 Review and approval of the Housing Element Annual Progress Report for calendar year 2024
Title/Recommendation
Adopt a resolution finding that the Annual Progress Report accurately reflects the Housing Element implementation for calendar year 2024; accepting the report as required by the State of California; and directing staff to forward the report to the Governor's Office of Land Use and Climate Innovation (LUCI) and the State Department of Housing and Community Development (HCD).

E.10 Consideration of a resolution documenting the City Council’s review and approval of the General Plan Annual Progress Report for calendar year 2024 Title/Recommendation
Adopt a resolution finding that the Annual Progress Report accurately reflects the General Plan implementation for calendar year 2024; accepting the report as required by the State of California; and directing staff to forward the report to the Governor's Office of Planning & Research and the State Department of Housing and Community Development.

E.11 Consideration of actions pertaining to the City’s Landscape and Lighting Assessment Districts, including Landscape and Lighting Assessment Districts No. 19-3 and No. 21-1, and the Citywide Park Maintenance District No. 98-1 for Fiscal Year 2025/26 Title/Recommendation
Adopt a Resolution of Initiation appointing Francisco & Associates, Inc., (“FAI”) as the Engineer of Work for the Landscape and Lighting Assessment Districts, including the Landscape and Lighting Assessment District No. 19-3, Landscape and Lighting Assessment District No. 21-1 (the “LLADs”), and the Citywide Park Maintenance District No. 98-1 (collectively, the “Districts”) for Fiscal Year 2025/26; ordering the Engineer of Work to prepare and file the Engineer’s Reports for Fiscal Year 2025/26; and making a finding that the actions are categorically exempt from the California Environmental Quality Act, and approving and authorizing the City Manager to execute the Agreement for Professional Assessment Engineering and Special Tax Consulting services in an amount of $477,900, plus a contingency amount of $47,790 for additional services for a total not to exceed agreement amount of $525,690 for FY 2025/26 and FY 2026/27 assessment year activities.

E.12 Notice of Completion for work performed by Yosso Group Inc. dba Specified Play Equipment Co. (SPEC) for the Windsor Way Park Playground Replacement, CIP Project No. 352-52452
Title/Recommendation
Adopt a Resolution accepting the work performed by Yosso Group Inc., dba Specified Play Equipment Co. (SPEC) for the Windsor Way Park Playground Replacement, CIP Project No. 352-52452, (“Project”) and file a Notice of Completion with the County Recorder.

E.13 Consideration of 2025 Park and Recreation Commissioner Recommendations and Appointments
Title/Recommendation
Consider Mayor Meyer’s recommendation of Samana Gouhary and Sandra Myers, two new

Park and Recreation Commissioners for appointment to a three-year term expiring on December 31, 2027.

E.14 Declare City-Owned Real Property located at 3900 Sellers Avenue as Surplus; Authorizing Notification of Sale and Offering of Property for Sale
Title/Recommendation
Adopt a City Council Resolution:

Declaring City-owned real property located at 3900 Sellers Avenue, APN 015- 010-065, as Surplus;

1. Authorizing the City Manager or designee to provide notification to required parties under State Surplus Land Act; and

2. 3. Authorizing the City Manager or designee to offer the property for sale.

F. PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.

F.1 Mobile Vending Permit Application Fee and Permit Fee for BMC Chapter 5.68 (‘Mobile Vending’)
Title/Recommendation
Adopt a Resolution amending the Cost Allocation Plan and Schedule of City Fees to implement a new Mobile Vending Permit Application Fee and Mobile Vending Permit Fee.

G. BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.

G.1 Consideration of and direction as to mitigation and operational measures for the Creekside Park pickleball courts
Title/Recommendation
Staff recommends the City Council consider and provide direction regarding mitigation and operational measures for the Creekside Park pickleball courts.

G.2 Vineyards Parkway Traffic Update
Title/Recommendation
Receive an update on Vineyards Parkway related to a re-assessment of an all-way stop sign warrant and provide direction regarding Vineyards Parkway traffic solution options, potentially including the installation of two stop signs at Vineyard Parkway at Trilogy Parkway.

G.3 Approve and Authorize the City Manager to execute a successor Memorandum of Understanding between the City of Brentwood and the Brentwood Supervisors and Professional Employees Associate for the period of July 1, 2024 through June 30, 2027 Title/Recommendation
Adopt a Resolution: 1) Approving and Authorizing the City Manager to execute a successor Memorandum of Understanding (MOU) between the City of Brentwood and the Brentwood Supervisors and Professional Employees Association for a period of July 1, 2024 through June 30, 2027; 2) Approving the Pay Schedule in accordance with the California Code of Regulations, Title 2, Section 570.5 and Authorizing the Director of Human Resources/Risk Manager to make ministerial revisions to the Pay Schedule to reflect the changes; and 3) Adopting Appropriation Amendments to the 2024/25 -2025/26 Operating Budget.

H. REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)

Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
I. REQUESTED FUTURE AGENDA ITEM(S)
I.1 Consider a request from Council Member Mendoza concerning an update to the Public Art Program Guidelines
Title/Recommendation
That the City Council consider and discuss Council Member Mendoza’s request for an update to the Public Art Program Guidelines.

J. ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours.

These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.

Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline within one day following the meeting, and will be summarized in the meeting minutes.

The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.

If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing
NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}

POSTING STATEMENT
On March 20, 2025, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov

1 SPECIAL CITY COUNCIL MINUTES
March 11, 2025, 5:30 p.m.

A. CALL TO ORDER & ROLL CALL
Mayor Meyer called the meeting to order at 5:34 p.m.

Roll Call found the following members present: Maloney, Pierson, Mendoza, Oerlemans, and Mayor Meyer.

B. PLEDGE OF ALLEGIANCE
Mayor Meyer led the Pledge of Allegiance.

C. PUBLIC COMMENTS
Mayor Meyer opened public comments.

Danny Dohrmann spoke in opposition of the City selling the real property located at 3900 Sellers Avenue.

There being no one additional wishing to speak, Mayor Meyer closed public comments.

D. RECESS TO CLOSED SESSION
The City Council recessed at 5:38 p.m.

D.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
D.2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
D.3 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
D.4 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
E. RECONVENE IN OPEN SESSION
The Council reconvened to the regularly scheduled City Council/Successor Agency meeting at 7:02 p.m. with nothing to report out from Closed Session.

F. ADJOURNMENT
It was moved/seconded by ______/______ to adjourn at _:__ p.m.

1 CITY COUNCIL/SUCCESSOR AGENCY MINUTES
March 11, 2025, 7:00 p.m.

A. CALL TO ORDER & ROLL CALL
Mayor Meyer called the meeting to order at 7:02 p.m.

Roll Call found the following members present: Maloney, Pierson, Mendoza, Oerlemans, and Mayor Meyer.

B. PLEDGE OF ALLEGIANCE
Mayor Meyer led the Pledge of Allegiance.

C. PUBLIC COMMENTS
Mayor Meyer opened public comments.

Rob Brant spoke thanking the City for its patronage over the years and complimented the City's staff.

Danny Dohrmann spoke in favor of having a fire station being built on Sellers Avenue.

Tripti Malhotra, representative of Hindu Swayamsevak Sangh, spoke to bring awareness of the annual Health for Humanity Yogathon.

Daniel Duran, President of the Brentwood Memorial Veteran's Building, thanked the City's Planning staff for the past California Environmental Quality Act (CEQA) analysis done for a fire station on Sand Creek Road.

Paul Radliff spoke in opposition of having a fire station being built downtown.

Marquis Owens spoke regarding Brentwood's unhoused community.

Estrella Juarez spoke in support of amending the Downtown Specific Plan to allow tattoo shops to be located in downtown Brentwood.

Carena Helvey, Brentwood Youth Commissioner, offered updates on the Youth Commissions efforts within the City.

Mike Meyokovich spoke in opposition of having a fire station being built downtown.

Dolores Hong spoke in support of the County building an additional fire station in Brentwood, but not downtown next to the Veterans Memorial Building. She also appreciates the Deer Ridge's use of goats for the weed abatement efforts at the golf course.

2 Michael Clement spoke in opposition of having a fire station being built downtown.

Travis Martin spoke in opposition of having a fire station being built downtown.

Donald Hester spoke in opposition of having a fire station being built downtown and thanked the Council for listening to the Veteran's concerns.

Melissa van Ruiten spoke regarding the LGBTQ+ community.

Christine spoke about the classic charm of Brentwood's downtown and in opposition of having a fire station being built downtown.

There being no additional speakers, Mayor Meyer closed public comments.

D. INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES,

LIAISONS, AND STAFF
Council Member Mendoza reported on attendance at the Grand Opening of the Artisan Peacock at the Streets of Brentwood; National Alliance on Mental Illness (NAMI) Contra Costa County Crab Feed; Brentwood Union School District / Liberty Union School District Black History Month Oratorical; Costco Grand Opening Ribbon Cutting Ceremony; California Alliance of Local Electeds meeting with speaker, former Senator, Steve Glazer; Mind Matters:

Strategies for Mental Wellness a Collaboration between City of Brentwood, Brentwood Police Department (PD), the Contra Costa Family Justice Center, NAMI, and the Contra Costa Crisis Center; watched the Art Commission interviews; and Park and Recreation Commission interviews.

Vice Mayor Pierson reported on attendance at the Grand Opening of the Artisan Peacock at the Streets of Brentwood; Police Activities League (PAL) Crab Feed; NAMI Contra Costa County Crab Feed; Costco Grand Opening Ribbon Cutting Ceremony; Swearing In Ceremony for Assembly Member Anamarie Ávila Farías; Mayor's Conference in Lafayette; meeting with Brentwood Chamber of Commerce; Brentwood Rotary meeting; Rotary of Oakley Girls Empowerment Event; watched Assembly Session of 310; and Brentwood Union School District / Liberty Union School District Black History Month Oratorical
Council Member Oerlemans reported on attendance at the Tri Delta Transit Board meeting; PAL Board meeting; meeting with the Brentwood Veterans; Habitat Conservancy Board meeting; Swearing In Ceremony for Assembly Member Anamarie Ávila Farías; Ribbon Cutting for 10-year Anniversary for Little Owl Designs at the Streets of Brentwood; Costco Grand Opening Ribbon Cutting Ceremony; Ad-Hoc Budget and Debt Management Committee meeting; and the PAL Crab Feed.

Council Member Maloney reported on attendance at the meeting with County Supervisor Diane Burgis; Grand Opening of the Artisan Peacock at the Streets of Brentwood; Agricultural Enterprise Committee meeting; Brentwood Union School District / Liberty Union School District Black History Month

3 Oratorical; Costco Grand Opening Ribbon Cutting Ceremony; Brentwood Police Department Neighborhood Watch meeting; PAL Crab Feed; Mind Matters: Strategies for Mental Wellness a Collaboration between City of Brentwood, Brentwood PD, the Contra Costa Family Justice Center, NAMI, and the Contra Costa Crisis Center; Park and Recreation Commission interviews; and California Alliance of Local Electeds meeting with speaker, former Senator, Steve Glazer.

Mayor Meyer reported on attendance at the State of the City preparation meeting; Tri Delta Transit Board meeting; meeting with representative from Senator Cabaldon's office; Choice in Aging fundraising event; Grand Opening of the Artisan Peacock at the Streets of Brentwood; NAMI fundraising event; Joint Meeting with County H3 (Health, Housing and Homeless) Services; Agricultural Enterprise Committee meeting; Brentwood Union School District / Liberty Union School District Black History Month Oratorical; meeting with the Downtown Business Coalition Board of Directors; Costco Grand Opening Ribbon Cutting Ceremony; Interview with Channel 4; Mayor's Conference; Podcast Interview the The Press; Heritage High School's Annual Multicultural Rally; Community Day of Service planning meeting; Brentwood Greyhound Youth Track and Field Event; California Alliance of Local Electeds meeting with speaker, former Senator, Steve Glazer; Mind Matters: Strategies for Mental Wellness a Collaboration between City of Brentwood, Brentwood PD, the Contra Costa Family Justice Center, NAMI, and the Contra Costa Crisis Center; and Park and Recreation Commission interviews.

E. CONSENT CALENDAR
The Council recessed at 7:56 p.m. and reconvened in open session at 8:05 p.m.

The City Clerk read the title of Ordinance 1084 into the record.

Moved by: Jovita Mendoza, Council Member
Seconded by: Faye Maloney, Council Member
Adopted the Consent Calendar as recommended by staff.

Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
E.1 City Council Meeting Minutes
E.2 A Proclamation Recognizing March 2025 as Red Cross Month Mayor Meyer presented the proclamation recognizing March 2025, as Red Cross Month, to Linda Crippin, a representative from the Red Cross.

4 E.3 A Proclamation Recognizing March 18, 2025, as National Agriculture Day
Mayor Meyer presented the proclamation recognizing March 18, 2025, as National Agriculture Day to Jessica Enos and members of the Harvest Time Board.

E.4 A Proclamation Recognizing March 21, 2025, as World Down Syndrome Day
The Council, by proclamation, recognized March 21, 2025 as World Down Syndrome Day.

E.5 A Proclamation Recognizing March 29, 2025, as National Vietnam War Veterans Day
Mayor Meyer presented the proclamation recognizing March 29, 2025, as National Vietnam War Veterans Day to the Vietnam War Veterans of Brentwood.

E.6 A Proclamation Recognizing March 31, 2025, as National Farm Workers Day
The Council, by proclamation, recognized March 31, 2025 as National Farm Workers Day.

E.7 Second reading of an ordinance approving a Zoning Text Amendment (RZ 24-008) to update the Brentwood Municipal Code to comply with state law as required by the City’s adopted Housing Element implementation policies.

Waived the second reading of and adopted Ordinance 1084 approving an amendment (RZ 24-008) to the Brentwood Municipal Code, needed to comply with state law as required by the City’s Housing Element Implementation Programs including but not limited to: H.1l (Farmworker and Employee Housing); H.1p (Replacement Housing); H.1r (Parking Standards for Studios and 1-Bedroom Units); H.1s (CUP and Design and Site Development Review Findings); H.4h (Low-Barrier Navigation Center); H.4j (Single-Room Occupancy (SRO) Units); H.4k (Emergency Shelters); H.4l (By-Right Permanent Supportive Housing (AB 2162)); H.4m (Reasonable Accommodations); H.4n (Definition of Family); and H.4o (Residential Care Facilities).

The text amendments are exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that there is no possibility that it may have a significant effect on the environment.

E.8 Consideration of 2025 Arts Commission Commissioner
Recommendations and Appointments
Appointed Rosa Gascoigne and Riannon Thomas to the Arts Commission.

5 E.9 Approve a MOU with John Marsh Historic Trust Interpretive Center for a Funding Request of $7,000
Adopted Resolution No. 2025-21 approving a Memorandum of Understanding (“MOU”) between the City of Brentwood (“City”) and John Marsh Historic Trust (“JMHT”) regarding a payment of $7,000 towards the John Marsh Interpretive Center.

F. BUSINESS ITEMS
F.1 Award of Contract to Robert A. Bothman Inc. for the Sand Creek Sports Complex Phase 1A Project, CIP Project No. 352-52446; amending the FY 2024/25 – 2028/29 Capital Improvement Program (CIP); and amending the FY 2024/25 Operating Budget
Aaron Wanden, Park Maintenance Manager presented the item.

Mayor Meyer opened public comments.

Marisol Valles spoke in support of awarding a contract for the Sand Creek Sports Complex project.

Mike Kleeman spoke in support of awarding a contract for the Sand Creek Sports Complex project.

Bobby Ramirez, a representative of Revolution Football Club, spoke in support of awarding a contract for the Sand Creek Sports Complex project.

There being no additional speakers, Mayor Meyer closed public comments.

Moved by: Pa'tanisha Pierson, Vice Mayor
Seconded by: Jovita Mendoza, Council Member
Adopted Resolution No. 2025-22 1) approving the contract documents, awarding the bid, and authorizing the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Sand Creek Sports Complex Phase 1A Project, CIP Project No. 352-52466 to Robert A. Bothman, Inc., dba Robert Bothman Construction, as the lowest responsible and responsive bidder in the amount of $18,285,788, plus funding authorization for a 10% contingency amount of $1,828,579, for a total authorization not to exceed amount of $20,114,367, 2) amending the FY 2024/25 – 2028/29 Capital Improvement Program (CIP), and 3) amending the FY 2024/25 Operating Budget for the associated project funding transfers.

Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)

6 F.2 Approve an agreement with PG&E for electrical design services for the Sand Creek Sports Complex Project, CIP Project No. 352-52446.

Aaron Wanden, Park Maintenance Manager presented the item.

Mayor Meyer opened public comments
There being no one wishing to speak on this item, Mayor Meyer closed public comments.

Moved by: Jovita Mendoza, Council Member
Seconded by: Tony Oerlemans, Council Member
Adopted Resolution No. 2025-23 approving and authorizing the City Manager to execute an agreement with PG&E in the amount of $59,614, plus a contingency of $8,942, for a total not to exceed amount of $68,556 for electrical design services for the Sand Creek Sports Complex Project, CIP Project No. 352-52446 (“Project”).

Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
F.3 Update and receipt of City Council direction on the Vineyards at Marsh Creek - Event Center/Amphitheater Project Phases
Allen Baquilar, Director of Engineering, presented the item.

Mayor Meyer opened public comments.

There being no one wishing to speak on this item, Mayor Meyer closed public comments.

Moved by: Pa'tanisha Pierson, Vice Mayor
Seconded by: Jovita Mendoza, Council Member
The City Council, by motion, directed staff to finalize the design of Phase I, the Event Lawn, and prepare for bid this summer. Utilizing funds in the staff report and funds from the Public Art Acquisition Fund for Eligible Artwork as described in section VI, A. 1-4 of the Public Art Program Guidelines and giving authority for staff time and attention to assess bringing forward Phase III of the project, the Event Center.

Phase II is to be continued at a later date but is to be analyzed as part of CEQA.

Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)

7 F.4 Approve an agreement with Flock Group, Inc. in the amount of $240,000 over a two-year term; and amend the FY 2024/25 and 2025/26 Operating Budgets.

Police Chief, Tim Herbert, presented the item.

Mayor Meyer opened public comments.

Jason Valdes, Jennifer Lee Vitalie, Kevin Erickson, Kyle Baker, Vincent and Natalie Celes submitted comments in writing to the City Clerk in advance of the City Council meeting in support of this item.

Melissa van Ruiten spoke in opposition of approving an agreement with Flock Group, Inc.

Brian Maloney, a local law enforcement officer, spoke in support of approving an agreement with Flock Group, Inc.

Fenton, a local law enforcement officer, spoke in support of approving an agreement with Flock Group, Inc.

Danny Dohrmann spoke in support of approving an agreement with Flock Group, Inc.

Marisol Valles spoke in opposition of approving an agreement with Flock Group, Inc.

There being no additional speakers, Mayor Meyer closed public comments.

Kristin McCloud, Community Engagement Officer with Flock, responded to Council who asked clarifying questions regarding the use of Flock.

Moved by: Pa'tanisha Pierson, Vice Mayor
Seconded by: Tony Oerlemans, Council Member
Adopted Resolution No. 2025-24 authorizing the City Manager to execute an agreement and all necessary documents with Flock Group with the following additional direction:

Prohibition on Sharing Data for Certain Law Enforcement Purposes – Law enforcement officers shall not share information obtained through Flock Group technology with federal agencies for the purposes of immigration enforcement or voluntary abortion-related investigations.

Transparency and Accountability Measures – The City shall develop a transparency policy that allows civil rights organizations, such as the NAACP and the ACLU, to conduct periodic audits of data usage to ensure compliance with city policies and safeguard community trust.

Incorporate the Lexipol policies as they pertain to discrimination and other protected/Title 7 concerns.

8 Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
F.5 Accept Accessory Dwelling Unit Grant; and amend the 2024/25 Operating Budget
Tim Nielsen, Development Services Manager, presented the item.

Mayor Meyer opened public comments.

There being no one wishing to speak on this item, Mayor Meyer closed public comments.

Moved by: Tony Oerlemans, Council Member
Seconded by: Faye Maloney, Council Member
Adopted Resolution No. 2025-26 amending the 2024/25 Other Grants Fund Operating Budget in the amount of $121,195.00 for the grant revenue and expenditures to allow distribution of up to $121,194.85 in Program grant funds.

Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
F.6 Approve an Agreement for Lighting, Stage and Sound with Full Force Audio for $136,500
Amanda Chaney, Recreation Supervisor, presented the item.

Mayor Meyer opened public comments.

There being no one wishing to speak on this item, Mayor Meyer closed public comments.

Moved by: Jovita Mendoza, Council Member
Seconded by: Susannah Meyer, Mayor
Adopted Resolution No. 2025-25 approving and authorizing the City Manager or designee to execute an agreement for stage, sound and lighting services with Full Force Audio for specialized equipment and services for the City’s Concerts in the Park series and Juneteenth event, in an amount not to exceed $136,500 for FY 2024/25 - FY 2026/27.

9 Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
G. REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Member Mendoza requested that the City Council consider updating the Public Art Program Guidelines to include structures.

H. REQUESTED FUTURE AGENDA ITEM(S)
H.1 Consider a request from Vice Mayor Pierson and Council Member Mendoza requesting a report for discussion on all City parks, including the Amphitheater, that need funds and improvements and return with a plan to apply for eligible Prop 4 bond funds
Vice Mayor Pierson and Council Member Mendoza presented the item.

Mayor Meyer opened public comments.

There being no one wishing to speak on this item, Mayor Meyer closed public comments.

Moved by: Jovita Mendoza, Council Member
Seconded by: Pa'tanisha Pierson, Vice Mayor
The City Council, by motion, directed that staff spend time and money reviewing Proposition 4 funds available and to prepare a list of projects, including council-generated, staff-generated, and projects that have not yet been brought to the City Council, for Council to consider applying for grant dollars to move those projects forward.

Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
I. ADJOURNMENT
The City Council, by motion, adjourned the meeting at 11:23 p.m.

Moved by: Faye Maloney, Council Member
Seconded by: Tony Oerlemans, Council Member
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)

PROCLAMATION
WHEREAS, the City of Brentwood proudly recognizes April as Arab American Heritage Month, celebrating the rich history, culture, and contributions of Arab Americans to our community and nation; and WHEREAS, Arab Americans have played a vital role in shaping the social, cultural, economic, and political landscape of the United States, with their influence spanning fields such as education, medicine, business, technology, government, and the arts; and
WHEREAS, this year’s theme, "Arab American Heritage: Honoring the Past, Inspiring the Future," reflects the enduring legacy of Arab Americans while encouraging future generations to build upon their achievements and continue advancing positive change; and
WHEREAS, Brentwood values diversity and inclusion, recognizing that the traditions and perspectives of Arab Americans enrich our city, fostering mutual respect and strengthening our shared commitment to unity; and
WHEREAS, the City of Brentwood encourages residents to celebrate Arab American Heritage Month by learning about Arab American history, supporting Arab-owned businesses, and promoting cross-cultural understanding and appreciation.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Brentwood hereby recognizes April 2025 as

ARAB AMERICAN HERITAGE MONTH
and the City of Brentwood encourages all residents to join in honoring the past and inspiring the future of the Arab American community.

Dated this 25th day of March, 2025
Susannah Meyer, Mayor

PROCLAMATION
WHEREAS, the City of Brentwood is a community that values diversity, equity, belonging and inclusion, recognizing that our strength lies in the rich cultural backgrounds, perspectives, and experiences of our residents; and
WHEREAS, National Diversity Awareness Month provides an opportunity to celebrate the contributions of individuals from all races, ethnicities, religions, genders, abilities, and backgrounds, fostering a more inclusive and understanding society; and
WHEREAS, embracing diversity promotes innovation, economic growth, and a sense of belonging, ensuring that all individuals feel respected, valued, and empowered to participate fully in their communities; and WHEREAS, the City of Brentwood is committed to advancing policies and initiatives that promote inclusivity, equitable opportunities, and social cohesion, reinforcing our dedication to a welcoming and supportive environment for all; and
WHEREAS, during National Diversity Awareness Month, we
encourage residents, businesses, and organizations to engage in activities that celebrate cultural heritage, challenge bias, and promote unity, reinforcing the values of mutual respect and acceptance.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Brentwood hereby recognizes April 2025 as

NATIONAL DIVERSITY AWARENESS MONTH
and the City of Brentwood encourages all residents to join us in recognizing and celebrating the diverse voices that enrich our community.

Dated this 25th day of March, 2025
Susannah Meyer, Mayor

PROCLAMATION
WHEREAS, autism is a natural variation of the human experience, affecting individuals across all racial, ethnic, and socioeconomic backgrounds, with unique strengths and challenges that contribute to the rich diversity of our community; and
WHEREAS, National Autism Acceptance Month is an opportunity to honor the experiences and perspectives of autistic individuals, fostering understanding, inclusion, and meaningful support systems that enable all to thrive; and
WHEREAS, the theme for this year’s National Autism Acceptance Month, “Celebrate Differences,” encourages us to embrace neurodiversity, recognize the value of diverse ways of thinking and interacting with the world, and ensure that all individuals have the opportunity to reach their full potential; and
WHEREAS, the City of Brentwood is committed to promoting inclusive policies, educational opportunities, and community engagement initiatives that support autistic individuals and their families, reinforcing the importance of accessibility, equity, and dignity for all.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Brentwood hereby recognizes April 2025 as

NATIONAL AUTISM ACCEPTANCE MONTH
and the City of Brentwood encourages all residents, businesses, and organizations to join in recognizing and celebrating the strengths, talents, and perspectives of autistic individuals, reinforcing our commitment to a more inclusive and understanding community.

Dated this 25th day of March, 2025
Susannah Meyer, Mayor

PROCLAMATION
WHEREAS, libraries serve as vibrant hubs of knowledge, creativity, and lifelong learning, welcoming individuals of all ages and backgrounds to explore, discover, and grow; and
WHEREAS, the theme of National Library Week 2025, “Drawn to the Library,” highlights the magnetic appeal of libraries as places of inspiration, imagination, and artistic expression, where books, graphic novels, digital resources, and creative programs spark curiosity and innovation; and WHEREAS, the Brentwood Library plays a vital role in fostering literacy, advancing digital inclusion, and providing free access to information, empowering our residents to learn new skills, connect with their community, and embrace the joy of reading; and
WHEREAS, librarians and library staff serve as dedicated guides, helping patrons navigate a world of knowledge, while offering engaging programs such as storytimes, book clubs, art workshops, and educational events that enrich the cultural fabric of Brentwood; and
WHEREAS, as we celebrate National Library Week, we recognize and honor the essential contributions of our libraries in shaping a more informed, connected, and creative society, and encourage all residents to visit, explore, and be drawn to the library.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Brentwood hereby recognizes April 6–12, 2025 as

NATIONAL LIBRARY WEEK
and the City of Brentwood urges all residents to join in celebrating the invaluable role of libraries in our community..

Dated this 25th day of March, 2025
Susannah Meyer, Mayor

PROCLAMATION
WHEREAS, throughout our nation’s history, members of the United States Armed Forces have selflessly answered the call to serve, defending the freedoms and values that define our country; and
WHEREAS, among these brave men and women, many endured
unimaginable hardships as prisoners of war, demonstrating extraordinary courage, resilience, and an unwavering commitment to their fellow service members and country; and
WHEREAS, National Former Prisoner of War Recognition Day is observed on April 9th each year to honor and remember the sacrifices of former prisoners of war, recognizing their strength, perseverance, and heroism in the face of adversity; and
WHEREAS, the City of Brentwood stands in solemn gratitude for the sacrifices of former prisoners of war and reaffirms its commitment to supporting them, their families, and all those who have served in our nation’s military; and
WHEREAS, it is our duty as a community to ensure that their legacy of bravery and service is never forgotten, and to educate future generations about the price of freedom and the resilience of the American spirit.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Brentwood hereby recognizes April 9, 2025 as

NATIONAL FORMER PRISONER OF WAR

RECOGNITION DAY
and the City of Brentwood encourages all residents to reflect on and honor the sacrifices made by our former prisoners of war, ensuring their stories of courage and resilience continue to inspire our community and our nation.

Dated this 25th day of March, 2025
Susannah Meyer, Mayor

CITY COUNCIL AGENDA ITEM NO. E.7
03/25/2025
SUBJECT: A Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with NBS Government Finance Group for assessment engineering and special tax consulting services for the City’s Community Facilities Districts
DEPARTMENT: Finance and Information Systems
STAFF: Kerry Breen, Director of Finance and Information Systems Sonia Agostini, Accounting Manager

TITLE/RECOMMENDATION
Adopt a resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with NBS Government Finance Group (“NBS”) for assessment engineering and special tax consulting services for the City’s Community Facilities Districts (CFDs), Bond Assessment Districts, and Deferred Developer Fee Program in an amount not to exceed $135,000 for 2025/26 assessment year activities and $135,000 for 2026/27 assessment year activities; and an option to extend the term of the agreement for services for two additional assessment years.

FISCAL IMPACT
Funding for this agreement is included in the 2024/25 – 2025/26 Operating Budget in the CFDs, Bond Assessment Districts Funds and Development Impact Fee Funds.

No budget amendment is required for this agreement.

If approved, the agreement with NBS will provide services from April 1, 2025 to completion of services for the 2025/26 and 2026/27 assessment year activities, with an option to extend the term of the agreement for services for two additional assessment years. The cost of the agreement is summarized by fiscal year as follows:

NBS Agreement Estimated Expenditures by FY
FY 2024/25 FY 2025/26 FY 2026/27 Total
2025/26 Assessment Year Activities $18,000 $117,000 $ 0 $135,000 2026/27 Assessment Year Activities 0 18,000 117,000 135,000 Total Expenditure by FY $18,000 $135,000 $117,000 $270,000 To ensure the Bond Assessment Districts are self-supporting, each existing district has an administrative cost factored into the assessment rate, resulting in no fiscal

CITY COUNCIL AGENDA ITEM NO. E.7
03/25/2025
impact to the City for the portion of the fees related to assessment districts. The costs for future years would be built into future Operating Budgets.

Any CFD’s annexation services as a condition of approval of a development would be charged to the developer.

BACKGROUND
Community Facilities Districts
Since 2002, the City Council of the City of Brentwood has formed four CFDs under the Mello-Roos Community Facilities Act of 1982. CFDs are a special tax mechanism to provide funding for the increased cost of public services and facilities from the impact of new development. CFD taxes can be used to fund the following facilities and services:
 Public Protection and Safety,
 Community Amenities,
 Joint Use School Sites,
 Flood and Storm Drainage Improvements,
 Roadway Maintenance,
 Utility Undergrounding; and
 Open Space
Historically, approximately 90% of the special taxes collected have been used to fund police services. As a condition of approval, all new development in the City is required to be annexed into a CFD.

Bond Assessment Districts
The City of Brentwood formed bond assessment districts pursuant to the Municipal Improvement Act of 1913, issued bonds pursuant to the Improvement Bond Act of 1915 and levied special assessments on property within these assessment districts.

These assessment districts were formed to finance a portion of the costs for the acquisition, construction, and installation of certain capital improvements throughout the city. The City of Brentwood has the responsibility to levy and collect special assessments each year to meet debt service payments.

The City currently has ten Bond Assessment Districts comprised of approximately 22,320 parcels. The City has refinanced nine of the districts; therefore, administration must be provided for both the original assessment districts (local obligations) and refinanced districts (revenue bonds).

CITY COUNCIL AGENDA ITEM NO. E.7
03/25/2025
Deferred Developer Fee Program
In 2000, the City enacted a Deferred Developer Fee Payment Program for development fees associated with commercial, office and industrial development, allowing for the deferral of a portion of the development impact fees. Fees are then collected as a special assessment on the developer’s property tax bill. The City currently has one Deferred Development Fee Program agreement.

The volume and complexity of the City’s Bond Assessment Districts, CFDs, and Deferred Developer Fee Program requires the services of a professional firm that can devote adequate resources to provide 1) assessment engineering services in connection with annual administration services for Bond Assessment Districts; 2) special tax consulting and administration services in connection with CFDs; 3) special tax consulting and administration services in connection with the Deferred Developer Fee Program; and 4) any other assessment and tax services requested by the City.

Selection Process
As part of the City’s continuing efforts to ensure it receives high quality service at the best value to the City for these districts, staff prepared a Request for Qualifications (RFQ) and sent it to six qualified firms and posted the RFQ on the City’s website. The due date for proposals was February 4, 2025 and three firms, DTA, NBS Government Finance Group, and Webb Municipal Finance responded with proposals. These firms provided detailed and specific work plans, including a step-by-step listing of techniques, procedures and sources to be utilized in completing the work. A thorough review and scoring of each proposal was completed by the Finance and Information Systems Department and, based on the Evaluation Criteria in the RFQ, NBS had the highest score from the evaluators.

As outlined by the RFQ award process, staff is recommending approving an agreement with NBS as the firm offering high quality services at the best value to the City.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

CITY COUNCIL AGENDA ITEM NO. E.7
03/25/2025

DATE OF NOTICE
Not Applicable.

ENVIRONMENTAL DETERMINATION
Not Applicable.

ALTERNATIVE OPTION(S)
Alternative Options to the Staff Recommendation:

1. Do not approve staff’s recommendation.

2. Continue item with direction for staff to return with additional information.

ATTACHMENT(S)

1. Previous Action

2. Resolution

3. Agreement

ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On March 23, 2021, the City Council of the City of Brentwood adopted Resolution 2021-33, approving and authorizing the City Manager or designee to execute a Professional Services Agreement with NBS Government Finance Group for assessment engineering and special tax consulting services for the City’s bonded assessment districts, Community Facilities Districts and Deferred Developer Fees in an amount not-to-exceed $135,000 for the 2021/22 assessment year activities and $135,000 for the 2022/23 assessment year activities.

On June 24, 2024, the City Council of the City of Brentwood adopted Resolution 2024- 73, adopting the 2024/25 – 2025/26 Operating Budget.

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD APPROVING AND AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO EXECUTE A PROFESSIONAL

SERVICES AGREEMENT WITH NBS GOVERNMENT FINANCE

GROUP FOR ASSESSMENT ENGINEERING AND SPECIAL TAX
CONSULTING SERVICES FOR THE CITY’S BOND ASSESSMENT

DISTRICTS, COMMUNITY FACILITIES DISTRICTS AND

DEFERRED DEVELOPER FEE PROGRAM IN AN AMOUNT NOT TO
EXCEED $135,000 FOR THE 2025/26 ASSESSMENT YEAR
ACTIVITIES AND $135,000 FOR THE 2026/27 ASSESSMENT
YEAR ACTIVITIES; AND AN OPTION TO EXTEND THE TERM OF

THE AGREEMENT FOR SERVICES FOR TWO ADDITIONAL

ASSESSMENT YEARS
WHEREAS, since 2002, the City Council of the City of Brentwood has formed four Community Facilities Districts (CFDs) under the Mello-Roos Community Facilities Act of 1982; and
WHEREAS, historically, approximately 90% of the special taxes collected have been used to fund police services; and
WHEREAS, the City of Brentwood formed Bond Assessment Districts pursuant to the Municipal Improvement Act of 1913, issued bonds pursuant to the Improvement Bond Act of 1915 and levied special assessments on property within these Bond Assessment Districts; and
WHEREAS, the City of Brentwood has the responsibility to levy and collect special assessments each year in order to meet debt service payments; and WHEREAS, the City has ten Bond Assessment Districts comprised of approximately 22,320 parcels. The City has refinanced nine districts; therefore, administration must be provided for both the original assessment districts (local obligations) and refinanced districts (revenue bonds); and WHEREAS, in 2000, the City enacted a Deferred Developer Fee Program for development fees associated with commercial, office and industrial development that allows for the deferral of a portion of the development impact fees and the collection of those fees, along with administrative and interest charges, as a special assessment on the developer’s property tax bill; and
WHEREAS, the volume and complexity of the City’s Bond Assessment Districts, CFDs, and Deferred Developer Fee Program requires the services of a professional firm that can devote adequate resources to the City of Brentwood to provide 1) assessment engineering services in connection with annual administration services for Bond Assessment Districts; 2) special tax consulting and administration

services in connection with the City’s CFDs; 3) special tax consulting and administration services in connection with the City’s Deferred Developer Fee Program; and 4) any other assessment and tax services requested by the City; and WHEREAS, as part of the City’s continuing efforts to ensure it receives high quality service at the best value to the City for these districts, staff prepared a Request for Qualifications (RFQ) and sent it to six qualified firms and posted the RFQ on the City’s website; and
WHEREAS, the due date for proposals was February 4, 2025 and three firms, DTA, NBS Government Finance Group, and Webb Municipal Finance responded with proposals. These firms provided detailed and specific work plans, including a stepby-step listing of techniques, procedures and sources to be utilized in completing the work; and
WHEREAS, a thorough review and scoring of each proposal was completed by the Finance and Information Systems Department. Based on the Evaluation Criteria in the RFQ, NBS Government Finance Group (NBS) had the highest score from the evaluators; and
WHEREAS, staff is recommending approving an agreement with NBS as the firm offering high quality services at the best value to the City; and WHEREAS, the agreement for services for two assessment years includes an option to extend the term of the agreement for services for two additional assessment years; and
WHEREAS, on March 23, 2021, the City Council of the City of Brentwood adopted Resolution 2021-33, approving and authorizing the City Manager or designee to execute a Professional Services Agreement with NBS Government Finance Group for assessment engineering and special tax consulting services for the City’s bonded assessment districts, Community Facilities Districts and Deferred Developer Fees in an amount not-to-exceed $135,000 for the 2021/22 assessment year activities and $135,000 for the 2022/23 assessment year activities; and WHEREAS, on June 24, 2024, the City Council of the City of Brentwood adopted Resolution 2024-73, adopting the 2024/25 – 2025/26 Operating Budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby resolve as follows: that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to execute a Professional Services Agreement with NBS Government Finance Group for assessment engineering and special tax consulting services for the City’s Bond Assessment Districts, Community Facilities Districts, and Deferred Development Fee Program, in an amount not-to-exceed $135,000 for the 2025/26 assessment year activities and $135,000 for the 2026/27 assessment year activities; and an option to extend the agreement term for services for two additional assessment years.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of March 2025 by the following vote:

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AGREEMENT FOR PROFESSIONAL ASSESSMENT ENGINEERING

AND SPECIAL TAX CONSULTING SERVICES
NBS Government Finance Group
THIS AGREEMENT is made and entered into as of the _____ day of ___________________, 2025 by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and NBS Government Finance Group, a California Corporation ("Consultant") (each a “Party” and collectively, the “Parties”).

RECITALS
A. City requires the professional services of a consultant specifically trained and experienced in Professional Assessment Engineering and Special Tax Consulting Services, which includes: 1) assessment engineering services in connection with annual administration services for bonded assessment districts; 2) special tax consulting and administration services in connection with the City’s Community Facilities Districts (CFDs); 3) special tax consulting and administration services in connection with the City’s Deferred Developer Fees; and 4) any other assessment and tax services as may be requested by the City., which are professional services outside of services offered by City.

B. Consultant has the professional skills and experience necessary to perform the services described in this Agreement.

C. Consultant customarily engages in these services as part of its independently established trade, occupation, and/or business, separately from its work for City.

D. City desires to engage Consultant to provide these services by reason of its qualifications and experience in performing such services
E. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work on the terms and manner set forth in this Agreement.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1. Scope of Work.

1.1 City retains Consultant, as an independent contractor, to perform, and Consultant agrees to render, those services (the "Services") that are described in the attached Exhibit "A," which is incorporated by this reference, pursuant to this Agreement’s terms and conditions.

1.2 Consultant will control the manner and the means of the work to be performed, and be responsible for the professional quality, technical accuracy and coordination of the Services. Consultant will, without additional compensation, correct or revise any errors or deficiencies in the Services.

1.3. Consultant will keep City informed on a regular basis that the Services are being performed in accordance with the requirement and intentions of this Agreement.

1.4 If applicable, Consultant has designated those persons listed in Exhibit “A” to provide the Services to the City. Consultant will not change or reassign those persons described in Exhibit “A” without prior written notice to City, and will not replace those individuals with individuals to whom City has a reasonable objection.

2. Standard of Performance. Consultant acknowledges that in entering into this Agreement the City is relying on Consultant's special skills and experience to do and perform the Services. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by Docusign Envelope ID: 209B97C7-5EC1-4AC2-95EE-D99A11A1A6FD

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reputable members of Consultant's profession practicing in the Northern California area. The acceptance of the Services by City does not release Consultant from these obligations.

Consultant will be responsible for employing or engaging all persons necessary to perform the Services.

Consultant will control the manner and means of the services to be performed by its employees and subconsultants. All of Consultant's staff will be qualified by training and experience to perform their assigned tasks. Consultant will give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and will keep the Services under its control.

On demand of City, if any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she will be discharged immediately from the Services.

3. Term. Unless earlier terminated, the term of this Agreement will commence April 1, 2025 and will expire June 30, 2027. The City Manager may amend the Agreement to extend it for two additional one-year periods or parts thereof in an amount not to exceed One Hundred Thirty-Five Thousand dollars ($135,000) per Agreement year. Extensions will be based upon a satisfactory review of Consultant's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.

4. Schedule. Consultant will generally adhere to the schedule set forth in Exhibit “A” provided, that City will grant reasonable extensions of time for the performance of the Services occasioned by unusually lengthy governmental reviews of Consultant’s work product or other unavoidable delays occasioned by unforeseen circumstances; provided, further, that such unavoidable delay will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.

Consultant acknowledges the importance to City of City’s project schedule and agrees to put forth its best professional efforts to perform the Services in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound practices. Consultant will work such overtime or engage such personnel and equipment as necessary to maintain the schedule, without additional compensation.

5. Compensation.

5.1 The total fee payable for the Services to be performed during the term of this Agreement will be a not to exceed amount of Two Hundred Seventy Thousand dollars ($270,000), broken down as follows: not to exceed One Hundred Thirty-Five Thousand dollars ($135,000) for the administration of the 2025/26 assessment year activities and One Hundred Thirty-Five Thousand dollars ($135,000) for the administration of the 2026/27 assessment year activities as may be further specified in the attached Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the Services.

5.2 Payment will occur only after receipt by City of invoices sufficiently detailed to include services performed and applicable costs for approval by City.

5.3 Within thirty (30) days after receipt of any applicable progress payment request, City will verify the accuracy of the request, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. No payment made prior to completion and acceptance of the Services will constitute acceptance of any part of the Services.

City reserves the right to withhold payment from Consultant on account of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder.

6. Status of Consultant. Consultant will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Consultant’s independent calling, and not as an employee of City. The persons used by Consultant to provide the Services under this Agreement will not be considered Docusign Envelope ID: 209B97C7-5EC1-4AC2-95EE-D99A11A1A6FD

PSA_City Attorney Approved Version 071522 3
employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Consultant or any agent, employee, or contractor of Consultant for work done under this Agreement. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors.

At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Consultant.

7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or his/her designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.

Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.

8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.

9. Indemnification. Consultant will hold harmless, defend and indemnify City, its officers, agents, volunteers and employees from and against any and all claims, demands, costs or liability including attorney fees arising out of or in any way connected with the performance of this Agreement, caused in whole or in part by any act or omission of the Consultant, any of its subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent caused by the active negligence, sole negligence, or willful misconduct of City.

10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."

10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.

10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.

Docusign Envelope ID: 209B97C7-5EC1-4AC2-95EE-D99A11A1A6FD

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10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.

10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.

10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.

10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.

10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.

10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.

10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.

10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.

10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.

10.8 Waiver of Subrogation. The policies shall contain a waiver of subrogation for the benefit of City.

11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.

12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

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13. Ownership of Documents.

13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.

13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement is terminated for any reason prior to completion of the Project and if under such circumstances City uses, or engages the services of and directs another consultant to use, the Work Product, City agrees to hold Consultant harmless from any and all liability, costs, and expenses relative to claims arising out of matters and/or events which occur subsequent to the termination of this Agreement as a result of causes other than the fault or negligence of Consultant, or anyone for whose acts it is responsible, in preparation of the Work Product. Consultant will not be responsible for deficiencies solely attributable to modifications of the Work Product performed by others, or that arise from use of the Documents in connection with a project or site other than that shown in the Work Product.

14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.

15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.

16. Notices. Any notices relating to this Agreement shall be given in writing and shall be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:

For City:

Sonia Agostini
Accounting Manager
City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No.: (925) 516-5106
Facsimile No.: (925) 516-5401
For Consultant:

Michael Rentner
Chief Executive Officer
NBS Government Finance Group
32605 Temecula Parkway, Ste. 100
Temecula, CA 92592
Phone No.: (800) 434-8349
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.

17. Conflicts of Interest.

17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.

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17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.

18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws and ordinances and regulations (“Laws”) which in any manner affect those employed by Consultant, or in any way affect the performance of the Services by Consultant. Consultant will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of the Services with all applicable laws, ordinances and regulations.

19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.

20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.

21. Termination. In the event of the Consultant’s failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant’s place of business, or at the offices of a subconsultant.

Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.

22. Covenants Against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.

23. Claims And Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is Docusign Envelope ID: 209B97C7-5EC1-4AC2-95EE-D99A11A1A6FD

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submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney’s fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.

24. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.

25. Testimony. Consultant will testify at City’s request if litigation is brought against City in connection with Consultant’s services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant’s actual or alleged negligence or other wrongdoing, City, upon prior written agreement with Consultant will compensate Consultant for time spent in preparation for testimony, testimony, and travel at Consultant’s standard hourly rates at the time of actual testimony.

26. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.

27. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed to be a part of such sections and will not be construed to change the meaning of the section.

28. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed to be a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law. The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.

29. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.

30. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.

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31. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances shall be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable to the fullest extent permitted by law.

32. Signatures.

32.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.

32.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section

16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.

CONSULTANT:
* By:

Greg Davidson, Vice President

** By:

Michael Rentner, President/Secretary

CITY:

By:

Tim Y. Ogden, City Manager
ATTEST:

By:

Amanda McVey, City Clerk
APPROVED AS TO FORM:

By:

Katherine Wisinski, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.

Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.

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EXHIBIT “A”

SCOPE OF SERVICES
Bonded Assessment District Services
Assessment District Administration
• Development of the ensuing year’s assessment database for each assessment district, including a listing of each parcel’s original assessment amount, remaining principal amount and current year’s principal, interest and administrative charges.
• Coordinate with City on a periodic basis to analyze cash flow in each assessment district fund including recommending credits to the ensuing year’s levy due to interest earnings. When warranted, assist with bond call spreads and coordinate the early redemption of outstanding bonds. • Coordinate with the Contra Costa County Assessor’s office (“County” and/or “Assessor”) in July of each fiscal year to determine which parcels within the City’s assessment districts have segregated.

For each parcel that has segregated, determine new parcels corresponding to each segregated parcel and reallocate their assessment lien.
• Keep the assessment database updated for each assessment district. • Upon City approval, submit the assessment levies to the County in required electronic format. If parcel kick-outs occur, research the parcels and resubmit them to the County so that they are included on the ensuing year’s property tax roll.
• Prepare an electronic listing of the assessment levies for each assessment district and forward to the City.
• Provide a contact phone number to field property owner inquiries throughout the fiscal year. • Prepare an annual report that includes the findings and recommendations and summary of significant events. The report shall contain a series of schedules, district summary information, what was applied to the tax roll for each parcel broken down by principal, interest and adjustments; fund analysis; delinquency summary information; value to lien ratios; current debt services and amortization schedules; cash flow analysis; and bond call summaries. • Prepare and submit the required CDIAC reports each year for applicable assessment districts. • Prepare the annual report required pursuant to Revenue and Taxation Code Section 163 and submit to the County Assessor. The report shall include the lien amount on each subject parcel at the time the lien was created. In the case in which a lien has been completely satisfied, the date and amount of the payment in satisfaction of the lien, and the identity of the party that made that payment. Also, the amount of the principal balance of the lien on each subject parcel.

Delinquency Administration
• Coordinate with the County each year and obtain a listing of delinquent parcels for each bonded assessment district that have not paid their assessments by December 10 of each year. This report is to be available approximately one (1) month after the December 10 payment due date. • Prepare a delinquency report identifying all parcels, which have not paid their December installment.

The report shall be prepared in January of each year and include the assessor parcel number, property owner name, mailing address, situs address, delinquent installment amount and corresponding payment due date.
• Prepare Delinquency reminder letters, which are approved by the City. Letters are to be mailed by the firm to property owners in January giving 30 days to cure their delinquency. • Coordinate with the County each year and obtain a listing of delinquent parcels for each bonded Docusign Envelope ID: 209B97C7-5EC1-4AC2-95EE-D99A11A1A6FD

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assessment district that have not paid their assessments by April 10. • Prepare an updated delinquency report identifying all parcels, which have not paid their December, and/or April installment. The report shall be prepared in May of each year and include the assessor parcel number, property owner name, mailing address, situs address, delinquency installment amounts and corresponding payment due dates.
• Prepare delinquency reminder letters approved by the City and mailed by the firm to each property owner in May giving 30 days to cure their delinquency.
• Prepare the final delinquency report identifying all parcels remaining delinquent and their corresponding delinquent installment amounts. This report will be prepared in August of each year and shall include the assessor parcel number, property owner name, mailing address, situs address, delinquent installment amounts and corresponding payment due dates. • When required, coordination with legal counsel and strip delinquent assessments from County’s secured property tax roll. Assistance to legal counsel with the foreclosure process as necessary.

Assessment Prepayment Calculations
• Provide assessment prepayment calculations to interested parties as requested. The prepayment calculations will take into account remaining principal, interest to the next bond call date, prepayment penalties, City administrative fees, etc.
• Submit prepayment calculation to the interested property owner within 24 hours of the request via mail, fax or e-mail.
• Coordinate the release of lien with the County when a property owner has paid their assessment off in full.

Continuing Disclosure
• Prepare and file the Annual Continuing Disclosure report and notice of material/significant events, if any, as defined by the Form of Continuing Disclosure Agreement included in each issuance’s Official Statement.
• Prepare any other tables or supplemental data related to the Assessment Districts as needed in support of annual continuing disclosure requirements.

Assessment Segregation Services
• Review with City staff the scope of work and project schedule. Provide all documents and maps necessary for recordation to segregate bond over divided land as outlined in the Assessment District Engineer’s Report and required by State Code. Provide all notices to bond holders as required. • Upon receipt of the signed application and a copy of the map showing the newly segregated parcels, apportion the original assessment amount to each newly segregated parcel. The allocation of the original assessment amount to the newly created parcels to be based upon the proportionate benefit they receive from the improvements that were financed from the bond proceeds. • If necessary, provide City with updated Geographic Information System (GIS) files. • Prepare a notice of amended assessment and an amended assessment diagram that shows how the original parcels have been segregated based upon the requirements of Section 3114 of the Streets and Highways Code and per the County of Contra Costa’s requirements. • Send to the underwriter or other original purchaser of any bonds a notice, by certified or registered Docusign Envelope ID: 209B97C7-5EC1-4AC2-95EE-D99A11A1A6FD

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mail, that an apportionment of an assessment has been made and that unless a request for a hearing is received within 14 days from the date of the mailing of the notice, the apportioned assessments shall be recorded. If a request for a hearing is received, a report shall be filed and hearing shall be scheduled, noticed, and held in accordance with the standard procedures for division of land and bond. • File the approved amended assessment and amended assessment diagram with the City Engineer and record a copy of the amended assessment diagram and Notice of Assessment Lien in the County Recorder’s office.
• Each fiscal year, prepare an annual segregation report that identifies all parcels that have been segregated. The report shall show how the original parcels have had their unpaid assessments apportioned in accordance with the benefits received.

Community Facilities Districts (CFDs) Services
CFD Annexation and Formation Services
• Meet with City staff to identify properties to be annexed into the current CFD. Throughout the course of a development project, meet with City staff and other project team members on an as needed basis in order to collect and disseminate project information. • Collect available data from City staff, legal counsel, County Assessor’s office, and others that is pertinent to annexing properties into the most current CFD. • Prepare an amended boundary map that identifies the parcels to be annexed into the most current CFD. Coordinate with the City Clerk to make sure the maps are on file prior to the adoption of the Resolution of Intention. Record the amended boundary map at the County Recorder’s office. • Subsequent to each annexation or formation, provide City with updated GIS files. • Prepare the rate and method of apportionment of special taxes for each taxable parcel within the most current CFD.
• Coordinate with the City’s legal counsel to ensure that the correct description of facilities, method of apportionment of special taxes, boundary map and voting procedures are incorporated within the Resolution of Intention. Prepare the draft City Council staff report. • If requested, attend the City Council meeting regarding adoption of the Resolution of Intention and answer questions regarding the CFD.
• If requested, attend the City Council meeting regarding adoption of the Resolution of Annexing Territory into the most current CFD and answer questions regarding the CFD. Assist with determining if there is a majority protest regarding the annexation into the CFD. • Coordinate the preparation and review of election materials to each landowner within the CFD. The election materials will include ballots and election materials pursuant to subdivision (d) of California Government Code Section 53326 & 53327, together with all supplies and instructions necessary for the use and return of the ballot.
• Assist Staff with the preparation of materials for the City Council meeting regarding the election and adoption of the Resolutions Calling a Special Election and Determining Election Results. Assist with determining whether or not the election was approved by 2/3 of the landowners. • Coordinate with the City Clerk and the County Recorder to ensure the Notices of Special Tax Lien are recorded at the County Recorder’s office.
• In the event of a new formation, provide all services necessary to effectuate the proper formation and recordation of the CFD.

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Administration of Existing CFDs
• Based upon the closed property tax roll from the County, update the CFD database to ensure the correct special tax charges are allocated to each taxable parcel within the City. • Submit the special tax roll to the County in required electronic format. If parcels are rejected, research the parcels and resubmit the corrected information to the County. Provide the City with two (2) copies of the final tax roll in hard copy format and one (1) copy in electronic format. • Assist with preparation of the Annual Report referenced in Section 53343.1 of the Government Code.

This includes providing tables and supporting documentation where necessary, diagrams of the CFD’s and reviewing the report and associated staff report if requested. • Assist with preparation of the annual Special Tax Reporting referenced in Section 12463.2 of the Government Code.
• Prepare any supporting tables required for preparation of the City’s Annual Continuing Disclosure reports each year.
• Assist property owners throughout the year, which may consist of parcel research, explanation of special tax formula, etc. If requested, prepare clarification letters to property owners.

Delinquency Administration
• Coordinate with the County each year and obtain a listing of delinquent parcels for each CFD, which have not paid their assessments by December 10 of each year. This report is to be available approximately one (1) month after the December 10 payment due date. • Prepare a delinquency report identifying all parcels, which have not paid their December installment.

The report shall be prepared in January of each year and include the assessor parcel number, property owner name, mailing address, situs address, delinquent installment amount and corresponding payment due date.
• Prepare delinquency reminder letters, which are approved by the City. Letters are to be mailed by the firm to property owners in January giving 30 days to cure their delinquency. • Coordinate with the County each year and obtain a listing of delinquent parcels for each bonded assessment district, which have not paid their assessments by April 10. • Prepare an updated delinquency report identifying all parcels, which have not paid their December, and/or April installment. The report shall be prepared in May of each year and include the assessor parcel number, property owner name, mailing address, situs address, delinquency installment amounts and corresponding payment due dates.
• Prepare delinquency reminder letters approved by the City and mailed by the firm to each property owner in May giving 30 days to cure their delinquency.
• Prepare the final delinquency report identifying all parcels remaining delinquent and their corresponding delinquent installment amounts. This report will be prepared in August of each year and shall include the assessor parcel number, property owner name, mailing address, situs address, delinquent installment amounts and corresponding payment due dates. • When required, coordination with legal counsel and strip delinquent assessments from County’s secured property tax roll. Assist legal counsel with the foreclosure process as necessary.

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Deferred Development Impact Fee Services
Deferred Development Impact Fee Administration
• Upon City approval, submit the deferred development impact fee levies to the County in required electronic format. If there are any additional parcel kick-outs, research the parcels and resubmit them to the County so that they are included on the ensuing year’s property tax roll. Prepare manual billing invoices for any parcels that need to be hand billed.
• Prepare an electronic listing of the deferred development impact fee levies and forward to the City. • Provide a toll-free number to field property owner inquiries throughout the fiscal year.

Working Paper Retention and Access to Working Papers
• All working papers and reports must be retained, at the firm's expense, for a minimum of three (3) years, unless the firm is notified in writing by the City of the need to extend the retention period. The firm will be required to make working papers available, upon request to the City.

Project Schedule
Annually, City staff will approve a project schedule.
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EXHIBIT “B”
[Relevant pages taken from Consultant’s Statement of Qualifications submitted to City on February 4, 2025.]
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CITY COUNCIL AGENDA ITEM NO. E.8
03/25/2025
SUBJECT: Approve revisions to City Council Committee appointments for 2025
DEPARTMENT: City Manager
STAFF: Tim Ogden, City Manager
Cydrice DeBray, Assistant City Clerk

TITLE/RECOMMENDATION
Staff recommends that the City Council appoint Council Member Oerlemans as the primary Board Member for the East Contra Costa County Habitat Conservancy Governing Board and appoint Mayor Meyer as the alternate Board Member.

FISCAL IMPACT
There is no fiscal impact associated with the proposed committee appointment revision.

BACKGROUND
Each year, the City Council reviews the committees and committee assignments, as well as those of regional bodies, and makes appointments as necessary for the upcoming year.

On January 14, 2025 the City Council, by motion, approved the 2025 City Council Committee Assignments.

At the request of Mayor Meyer, staff recommends the City Council consider an amendment to the 2025 City Council assignments to appoint Council Member Oerlemans as the primary Board Member for the East Contra Costa County Habitat Conservancy Governing Board and appoint Mayor Meyer as the alternate Board Member.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable

CITY COUNCIL AGENDA ITEM NO. E.8
03/25/2025

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

DATE OF NOTICE
Not Applicable

ENVIRONMENTAL DETERMINATION
Not Applicable

ALTERNATIVE OPTION(S)

1. Do not approve staff’s recommendation, and no committees be amended nor will any new committees be formed.

2. Modify staff’s recommendation.

3. Continue item with direction for staff to return with additional information.

ATTACHMENT(S)

1. Previous Action

2. Revised 2025 City Council Appointment List

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On January 14, 2025, the City Council, by motion, approved the 2025 committee appointments.

Revised March 25, 2025Effective January 14, 2025
2025 CITY COUNCIL COMMITTEES - LOCAL AND REGIONAL
City Council Committees
Committee Type Meeting Schedule Appointments
Age and Disabilities Friendly Communities Standing 2
nd Monday at 5:30pm Feb/May/Aug Meyer/Pierson
Agriculture Enterprise Standing 1
st Monday of March, June, September and December at
5:00 p.m.

Meyer/ Maloney
Diversity, Equity, Belonging and Inclusion Standing 3
rd Tuesday at 5:00pm every other month beginning Feb Pierson/ Maloney Land Use and Development Standing 3
rd Monday of each Month at 5:30 p.m. Pierson/Mendoza
Municipal Code Review Committee Standing 2
nd Wednesday in January and July at 5:30 p.m. Pierson/Oerlemans Charter City Committee Ad-Hoc As Needed Mendoza/Maloney 2025 Commissions Interview Committee Ad-Hoc As Needed Meyer/Maloney Budget and Debt Management Ad-Hoc As Needed Mendoza/Oerlemans

Regional Bodies and Other Local Appointments
Agency Type Meeting Schedule Appointments
Association of Bay Area
Governments
Planning Agency Meetings are posted on their website
https://abag.ca.gov/meetings
Mendoza
Alt. Meyer
Airport Land Use Committee Not appointed by the City. This is a Mayors’ Conference appointment.
3 rd Thursday of each month, 7:00 p.m. at 30 Muir
Road, Zoning Administrator
No current Brentwood appointee
California Association of Councils
of Government
Regional/Statewide Planning
Agency
Events are posted at https://calcog.org Maloney
Alt. Meyer
*Contra Costa Mayors Conference Mayors from Contra Costa County 1 st Thursday of each month at 6:30 pm Meyer
Alt. Pierson
Contra Costa Transportation
Authority
Not appointed by the City. This is a
Transplan appointment.
3rd Wednesday of the month at 6:00 PM. No current Brentwood appointee *Delta Six Mayors/CMs from East County Quarterly Meyer
ECCC Habitat Conservancy Board This board administers the JPA for state and federal permits
Meetings are posted on their website at:
https://www.cocohcp.org/agendacenter
MeyerOerlemans
Alt. OerlemansMeyer

ECC Water Management
Association
Eleven agency regional
partnership working on water
management issues
Meetings are posted on their website at:
https://www.eccc-irwm.org/meetings
Oerlemans
Enhanced Infrastructure Financing
Districts (EIFDs)
Public Financing Authority for the
Innovation Center and Brentwood-Blvd
vacant
Green Empowerment Zone California State Assembly passed AB 844 (Grayson), which established the
Green Empowerment Zone (GEZ).

Meetings are posted on their website at:
https://www.contracosta.ca.gov/9963/Gover
ning-Board-of-the-Green-Empowerment
Pierson
Alt. Darin Gale
John Marsh Historic Trust, City
Council Liaison
Support ongoing funding and historical
renovation efforts
Information is posted on their website at:
https://www.johnmarshhouse.com
Oerlemans
Alt. Mendoza
League of California Cities (East
Bay Division)
Regional monthly meetings Meetings are posted on their website at:
https://www.calcities.org/getinvolved/regional-divisions/east-bay-division Maloney
Alt. Mendoza
Police Activities League, City
Council Liaison
Fundraising Board for Police
Activities League programs
1 st Monday of each month Oerlemans
Atl. Pierson
School Interagency City, BUSD, LUSD, and LMC
meetings regarding education
Quarterly meetings – January, May, and
September
Pierson/Maloney
Transplan, BART, State Route 4,
and ECCRFFA
Transportation Related Matters to
coordinate transportation interest in
the region
Meetings are posted on their website:
https://transplan.us/meeting/
Meyer
Alt. Oerlemans
Tri-Delta Transit Board Board includes two representatives from each of the four cities served by
Tri-Delta, two members from the
County, and one at-large member
4 th Wednesday of each month at 4:00 p.m. Meyer /Oerlemans **Signifies a Mayoral appointment

CITY COUNCIL AGENDA ITEM NO. E.9
03/25/2025
SUBJECT: Review and approval of the Housing Element Annual Progress Report for calendar year 2024.

DEPARTMENT: Community Development Department
STAFF: Alexis Morris, Director of Community Development Erik Nolthenius, Planning Manager
Jennifer Hagen, Senior Planner

TITLE/RECOMMENDATION
Adopt a resolution finding that the Annual Progress Report accurately reflects the Housing Element implementation for calendar year 2024; accepting the report as required by the State of California; and directing staff to forward the report to the Governor's Office of Land Use and Climate Innovation (LUCI) and the State Department of Housing and Community Development (HCD).

FISCAL IMPACT
The Annual Progress Report is a State requirement. There is no fiscal impact associated with producing the report, other than staff time.

BACKGROUND
Section 65400 of the California Government Code requires the City to file an annual report addressing the status of the Housing Element and progress made toward implementing its goals and policies. The report must be approved by the local legislative body through a resolution and submitted to HCD and LUCI1 by April 1st of each year to show the status of implementation of the Housing Element goals, policies, and programs.

The Housing Element Annual Progress Report for 2024 is attached for City Council review. HCD has specific reporting requirements for the APR, including information contained in a series of standardized spreadsheet tables (Attachment 2). State housing legislation approved in 2017 (and modified thereafter) requiring more

1 Though Government Code § 65400 still specifies the Governor’s Office of Planning and Research as the operative agency, that office was renamed the Governor’s Office of Land Use and Climate Innovation (LUCI) effective July 1, 2024.

CITY COUNCIL AGENDA ITEM NO. E.9
03/25/2025
detailed reporting and additional data to be submitted as part of the APR, is now in effect and is reflected in this Housing Element APR. Some of the new standardized tables required by HCD, particularly Table A2, are difficult to reproduce in a viewerfriendly manner. Staff has attempted to make the tables as clear as possible.

HCD requires reporting on the number of completed entitlements, housing unit permits issued, and housing permits finaled during the year, including the type of units (accessory dwelling units (ADUs), single-family, multi-family, etc.), and their affordability categories (very low-, low-, moderate- and above moderate-income) to gauge efforts toward meeting the City’s Regional Housing Needs Allocation.

In 2024, building permits were issued for 55 new residential housing units, including ADUs. This total included 7 very low-income ADU units, 6 low-income ADU units, and 7 moderate-income ADU units and 35 above moderate-income single-family units.

The number of ADU building permits issued in 2024 (20) surpassed the City’s initial projection of 14 ADUs within the newest Housing Element. In 2024, all other affordable units were created through the creation of ADU’s. The ADU affordability levels were determined based on the Using ADUs to Satisfy RHNA Technical Memo, produced by the Association of Bay Area Governments (ABAG) and included by reference within the City’s Housing Element projections. In 2024, 255 residential units under construction were also finaled.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
This is an annual item for the City Council.

ALTERNATIVE OPTION(S)
This is a State requirement, therefore staff does not recommend any alternatives to the recommended action.

ATTACHMENT(S)

1. City Council Resolution – 2024 Housing Element APR

2. 2024 Housing Element APR

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD ACCEPTING THE ANNUAL PROGRESS REPORT ON

THE HOUSING ELEMENT IMPLEMENTATION FOR CALENDAR
YEAR 2024 AS REQUIRED BY THE STATE OF CALIFORNIA AND

DIRECTING STAFF TO FORWARD THE REPORT TO THE
GOVERNOR’S OFFICE OF LAND USE AND CLIMATE INNOVATION

AND THE STATE DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT.

WHEREAS, the State of California has mandated that cities and counties prepare an Annual Progress Report on their Housing Element implementation in accordance with Sections 65400, et. seq., of the Government Code; and WHEREAS, staff has prepared the Annual Progress Report reflecting building activity and progress on implementation of the Housing Element as required by State law for calendar year 2024; and
WHEREAS, the City Council held a duly noticed public meeting on March 25, 2025, and reviewed the Annual Progress Report, staff report, and accompanying information, and testimony received from the general public.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood:

A. Hereby finds that the Annual Progress Report accurately reflects the Housing Element implementation for calendar year 2024.

B. Hereby accepts the Annual Progress Report on the Housing Element implementation for calendar year 2024 as required by the State of California and directs staff to forward the report to the Governor’s Office of Land Use and Climate Innovation and the State Department of Housing and Community Development.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at its regular meeting of the 25th day of March 2025, by the following vote:

Jurisdiction Brentwood ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Application Status Project Type Notes
2 34 6 7 8 9 11 12 13
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to 4,5+,ADU,MH)
Tenure
R=RenterO=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome Non
Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome Total PROPOSED Units by Project
Total

APPROVED
Units by
project
Total

DISAPPROVED
Units by Project
Please select state
streamlining
provision/s the
application was
submitted
pursuant to.

Did the housing
development
application seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were incentives
or concessions
requested
pursuant to
Government
Code section
65915
approved?
Please indicate
the status of the
application.

Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 13 0 23 0 27 0 421 484 69 0 016010006 171 Kayla DR24-008 DR24-008 SFD O 5/6/2024 1 1 1 NONE No No Approved Discretionary 016010005 175 Kayla DR24-009 DR24-009 SFD O 5/6/2024 1 1 1 NONE No No Approved Discretionary 16120020 Emblem VTSM 9674/DR24-004 5+ R 4/4/2024 9 13 19 271 312 NONE Yes N/A Pending Discretionary 016120020 Emblem VTSM 9674/DR24-005 SFA O 4/5/2024 3 4 6 90 103 NONE Yes N/A Pending Discretionary 018070017 7460 Lone Tree DR24-002 5+ R 1/9/2024 1 4 28 33 33 AB 2011 (2022) Yes Yes Approved Ministerial016040004 1901 Lone Oak DR23-012 SFD O 3/20/2024 2 2 30 34 34 NONE Yes Yes Approved Discretionary Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law Applications 10 Housing Development Applications Submitted

Table A2
23 56
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID Unit Category (SFA,SFD,2 to 4,5+,ADU,MH) Tenure R=Renter O=Owner Very Low- Income Deed Restricted Very Low- Income Non Deed Restricted Low- Income Deed Restricted Low- Income Non Deed Restricted Moderate- Income Deed Restricted Moderate- Income Non Deed Restricted Above Moderate- Income Entitlement Date Approved # of Units issued Entitlements Summary Row: Start Data Entry Below 1 0 6 0 2 0 60 69
017090014 936 RANDY WAY B21-1475 ADU R 0
TMP580 179 RAVEN CIRCLE B22-1108 ADU R 0
018350027 180 PAJARITO CT B22-2016 ADU R 0
019580011 2559 RISEBRIDGE CT B22-3186 ADU R 0
019560010 548 LAKEVIEW DR B23-0160 ADU R 0
018370013 2971 BEGONIA CT B23-0926 ADU R 0
013150005 234 BIRCH ST B23-1145 ADU R 0
017310023 1173 OUTRIGGER CIR B23-1634 ADU R 0
TMP588 161 RAVEN CIR B23-1823 ADU R 0
TMP670 157 RAVEN CIR B23-1827 ADU R 0
TMP673 151 RAVEN CIR B23-1830 ADU R 0
TMP678 611 ARMSTRONG WAY B23-1952 ADU R 0
TMP682 605 ARMSTRONG WAY B23-1955 ADU R 0
017292002 929 GRIFFITH LN B23-2136 ADU R 0
018050005 8350 LONE TREE WAY B24-0083 ADU R 0
010920039 316 EUGENIA ST B24-0184 ADU R 0
018570005 1015 NATWICK WAY B22-1300 ADU R 0
017240005 15 QUAIL CT B23-1334 ADU R 0
017470040 954 COUNTRY GLEN LN B23-1566 ADU R 0
017520002 1750 FAIRVIEW AVE B23-2337 ADU R 0
010130062 683 ANDERSON AVE UNIT A B24-0037 ADU R 0
017240015 946 RANDY WAY UNIT A B24-0139 ADU R 0
017240008 16 DOVE CT B24-0280 ADU R 0
019060003 2431 FAIRVIEW CT B24-0404 ADU R 0
017150066 717 DAINTY AVE B24-0636 ADU R 0
019420003 801 MONTERROSA CT B24-0730 ADU R 0
018510005 2586 MARGARET LN B24-0753 ADU R 0
016320019 1876 TARRAGON DR B24-1175 ADU R 0
TMP774 462 HUMMINGBIRD WAY B24-1184 ADU R 0
TMP786 469 TRELLIS WAY B24-1189 ADU R 0
TMP800 470 TRELLIS WAY B24-1539 ADU R 0
TMP789 451 TRELLIS WAY B24-1545 ADU R 0
019031005 2255 AMBER LN B20-0100 5+ R 0019031005 2255 AMBER LN B20-0101 5+ R 0019031005 2255 AMBER LN B20-0107 5+ R 0019031005 2255 AMBER LN B20-0108 5+ R 0TMP333 1969 CHANDLER DR B20-2572 SFD O 0 TMP334 1975 CHANDLER DR B20-2573 SFD O 0
TMP335 1981 CHANDLER DR B20-2574 SFD O 0
TMP336 1964 CHANDLER DR B20-2575 SFD O 0
TMP337 1970 CHANDLER DR B20-2576 SFD O 0
TMP297 1976 CHANDLER DR B20-2577 SFD O 0
012063013 731 BEATRICE ST B20-2653 SFD O 0
TMP360 162 CONTINENTE AVE B21-0865 SFD O 0
TMP361 160 Continente Ave B21-0866 SFD O 0
TMP362 158 Continente Ave B21-0867 SFD O 0
TMP363 156 Continente Ave B21-0868 SFD O 0
TMP535 2823 MICHALIA LN B22-0679 SFD O 0
TMP537 2811 MICHALIA LN B22-0681 SFD O 0
TMP580 179 RAVEN CIRCLE B22-1108 SFD O 0
TMP583 181 RAVEN CIRCLE B22-1111 SFD O 0
TMP584 183 RAVEN CIRCLE B22-1112 SFD O 0
007730045 1972 ANDALUCIA LN B22-1253 SFD O 0
1 4
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Project Identifier Unit Types Affordability by Household Incomes - Completed Entitlement

TMP612 2730 ALEXIA LN. B22-1446 SFD O 0
TMP643 1809 CRESTHAVEN ST B22-1624 SFD O 0
TMP644 1813 CRESTHAVEN ST B22-1625 SFD O 0
TMP645 1817 CRESTHAVEN ST B22-1626 SFD O 0
TMP646 1816 CRESTHAVEN ST B22-1627 SFD O 0
TMP647 1812 CRESTHAVEN ST B22-1628 SFD O 0
TMP617 1855 CHANDLER DR B23-0041 SFD O 0
TMP618 1861 CHANDLER DR B23-0042 SFD O 0
TMP619 1867 CHANDLER DR B23-0043 SFD O 0
TMP620 1873 CHANDLER DR B23-0044 SFD O 0
TMP621 1879 CHANDLER DR B23-0045 SFD O 0
TMP622 1885 CHANDLER DR B23-0046 SFD O 0
TMP628 1922 CHANDLER DR B23-0053 SFD O 0
TMP629 1916 CHANDLER DR B23-0054 SFD O 0
TMP630 1910 CHANDLER DR B23-0055 SFD O 0
TMP631 1904 CHANDLER DR B23-0056 SFD O 0
TMP632 1898 CHANDLER DR B23-0057 SFD O 0
TMP633 1892 CHANDLER DR B23-0058 SFD O 0
TMP634 2735 ALEXIA LN B23-0059 SFD O 0
TMP635 2725 ALEXIA LN B23-0060 SFD O 0
TMP636 2715 ALEXIA LN B23-0061 SFD O 0
TMP637 1897 CHANDLER DR B23-0062 SFD O 0
TMP638 1903 CHANDLER DR B23-0063 SFD O 0
TMP639 1909 CHANDLER DR B23-0064 SFD O 0
TMP640 1915 CHANDLER DR B23-0065 SFD O 0
TMP641 1921 CHANDLER DR B23-0066 SFD O 0
TMP642 1927 CHANDLER DR B23-0067 SFD O 0
TMP710 1465 DAFFODIL DR B23-0269 SFD O 0
TMP712 1466 DAFFODIL DR B23-0271 SFD O 0
TMP688 1987 CHANDLER DR B23-0581 SFD O 0
TMP689 1993 CHANDLER DR B23-0582 SFD O 0
TMP690 1999 CHANDLER DR B23-0583 SFD O 0
TMP691 2000 CHANDLER DR B23-0584 SFD O 0
TMP692 1994 CHANDLER DR B23-0585 SFD O 0
TMP693 1982 CHANDLER DR B23-0586 SFD O 0TMP694 1958 CHANDLER DR B23-0587 SFD O 0 TMP695 1952 CHANDLER DR B23-0588 SFD O 0TMP696 1946 CHANDLER DR B23-0589 SFD O 0 TMP697 1940 CHANDLER DR B23-0590 SFD O 0
TMP698 1934 CHANDLER DR B23-0591 SFD O 0TMP699 1928 CHANDLER DR B23-0592 SFD O 0 TMP701 1933 CHANDLER DR B23-0594 SFD O 0
TMP702 1939 CHANDLER DR B23-0595 SFD O 0TMP700 1945 CHANDLER DR B23-0596 SFD O 0 TMP703 1951 CHANDLER DR B23-0597 SFD O 0
TMP704 1957 CHANDLER DR B23-0598 SFD O 0TMP705 1963 CHANDLER DR B23-0599 SFD O 0 007550049 1972 SACRED MOUNTAIN LN B23-0718 SFD O 0TMP716 1897 WATER ST B23-0834 SFD O 0 TMP677 147 RAVEN CIR B23-1073 SFD O 0
TMP668 158 RAVEN CIR B23-1074 SFD O 0TMP669 156 RAVEN CIR B23-1075 SFD O 0 TMP721 1881 WATER ST B23-1189 SFD O 0
TMP722 1885 WATER ST B23-1190 SFD O 0TMP723 1889 WATER ST B23-1191 SFD O 0 TMP724 1893 WATER ST B23-1192 SFD O 0TMP661 1820 CRESTHAVEN ST B23-1230 SFD O 0 TMP730 1877 WATER ST B23-1541 SFD O 0
TMP726 1449 DAFFODIL DR B23-1542 SFD O 0TMP727 1441 DAFFODIL DR B23-1543 SFD O 0 TMP728 1433 DAFFODIL DR B23-1544 SFD O 0
TMP729 1425 DAFFODIL DR B23-1545 SFD O 0TMP658 176 CHINOOK DR B23-1637 SFD O 0 TMP731 1417 DAFFODIL DR B23-1720 SFD O 0TMP732 1409 DAFFODIL DR B23-1721 SFD O 0 TMP733 1401 DAFFODIL DR B23-1722 SFD O 0
TMP734 1967 HELENA WAY B23-1723 SFD O 0
TMP654 1821 CRESTHAVEN ST B23-1726 SFD O 0
TMP588 161 RAVEN CIR B23-1823 SFD O 0
TMP590 162 RAVEN CIRCLE B23-1824 SFD O 0
TMP589 164 RAVEN CIRCLE B23-1825 SFD O 0
TMP667 159 RAVEN CIR B23-1826 SFD O 0
TMP670 157 RAVEN CIR B23-1827 SFD O 0

TMP671 155 RAVEN CIR B23-1828 SFD O 0
TMP672 153 RAVEN CIR B23-1829 SFD O 0
TMP673 151 RAVEN CIR B23-1830 SFD O 0
TMP676 149 RAVEN CIR B23-1831 SFD O 0
TMP657 172 CHINOOK DR B23-1945 SFD O 0
TMP379 154 Continente Ave B23-1951 SFD O 0
TMP678 611 ARMSTRONG WAY B23-1952 SFD O 0
TMP679 609 ARMSTRONG WAY B23-1953 SFD O 0
TMP681 607 ARMSTRONG WAY B23-1954 SFD O 0
TMP682 605 ARMSTRONG WAY B23-1955 SFD O 0
TMP683 603 ARMSTRONG WAY B23-1956 SFD O 0
TMP680 601 ARMSTRONG WAY B23-1957 SFD O 0
TMP736 1974 HELENA WAY B23-1967 SFD O 0
TMP737 1966 HELENA WAY B23-1968 SFD O 0
TMP738 1958 HELENA WAY B23-1969 SFD O 0
TMP739 1959 HELENA WAY B23-1970 SFD O 0
TMP740 1458 DAFFODIL DR B23-1971 SFD O 0
TMP741 1990 HELENA WAY B23-1972 SFD O 0
TMP742 1982 HELENA WAY B23-1973 SFD O 0
TMP743 1873 WATER ST B23-1974 SFD O 0
TMP706 1983 HELENA WAY B23-1975 SFD O 0
TMP745 1975 HELENA WAY B23-1976 SFD O 0
TMP656 1829 CRESTHAVEN ST B23-2048 SFD O 0
TMP655 1825 CRESTHAVEN ST B24-0073 SFD O 0
TMP748 152 HEIRLOOM DR B24-0096 SFD O 0
TMP749 160 HEIRLOOM DR B24-0097 SFD O 0
TMP750 141 HEIRLOOM DR B24-0098 SFD O 0
TMP751 1805 CRESTHAVEN ST B24-0267 SFD O 0
TMP752 148 HEIRLOOM DR B24-0322 SFD O 0
TMP753 164 HEIRLOOM DR B24-0323 SFD O 0
TMP756 168 HEIRLOOM DR B24-0512 SFD O 0
TMP757 1808 CRESTHAVEN ST B24-0733 SFD O 0
TMP759 140 HEIRLOOM DR B24-0825 SFD O 0
TMP763 144 HEIRLOOM DR B24-0942 SFD O 0
TMP764 145 HEIRLOOM DR B24-0943 SFD O 0
018570005 1015 NATWICK WAY B22-1299 SFD O 0
TMP760 156 HEIRLOOM DR B24-0826 SFD O 0
TMP765 137 HEIRLOOM DR B24-0944 SFD O 0
TMP766 133 HEIRLOOM DR B24-0945 SFD O 0
TMP767 129 HEIRLOOM DR B24-0946 SFD O 0
TMP768 1880 MORELLO DR B24-0947 SFD O 0
TMP774 462 HUMMINGBIRD WAY B24-1184 SFD O 0
TMP775 456 HUMMINGBIRD WAY B24-1185 SFD O 0
TMP776 450 HUMMINGBIRD WAY B24-1186 SFD O 0
TMP777 444 HUMMINGBIRD WAY B24-1187 SFD O 0
TMP785 475 TRELLIS WAY B24-1188 SFD O 0
TMP786 469 TRELLIS WAY B24-1189 SFD O 0
TMP797 500 TRELLIS WAY B24-1190 SFD O 0
TMP798 494 TRELLIS WAY B24-1191 SFD O 0
TMP799 476 TRELLIS WAY B24-1538 SFD O 0
TMP800 470 TRELLIS WAY B24-1539 SFD O 0
TMP801 464 TRELLIS WAY B24-1540 SFD O 0
TMP802 458 TRELLIS WAY B24-1541 SFD O 0
TMP787 463 TRELLIS WAY B24-1543 SFD O 0
TMP788 457 TRELLIS WAY B24-1544 SFD O 0
TMP789 451 TRELLIS WAY B24-1545 SFD O 0
TMP790 445 TRELLIS WAY B24-1546 SFD O 0
016010006 171 Kayla DR24-008 SFD O 1 10/15/2024 1
016010005 175 Kayla DR24-009 SFD O 1 10/15/2024 1
018070017 7460 Lone Tree DR24-002 5+ R 1 4 28 4/8/2024 33 016040004 1901 Lone Oak DR23-012 SFD O 2 2 30 8/13/2024 34 000000000000

Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 89 Current APN Street Address Project Name+
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome Building Permits Date Issued # of Units Issued Building Permits 0 7 0 6 0 7 35 55
017090014 936 RANDY WAY 0TMP580 179 RAVEN CIRCLE 0018350027 180 PAJARITO CT 1 2/20/2024 1 019580011 2559 RISEBRIDGE CT 0019560010 548 LAKEVIEW DR 0018370013 2971 BEGONIA CT 0013150005 234 BIRCH ST 0017310023 1173 OUTRIGGER CIR 1 2/22/2024 1 TMP588 161 RAVEN CIR 0TMP670 157 RAVEN CIR 0TMP673 151 RAVEN CIR 0TMP678 611 ARMSTRONG WAY 0TMP682 605 ARMSTRONG WAY 0017292002 929 GRIFFITH LN 1 2/26/2024 1 018050005 8350 LONE TREE WAY 1 5/28/2024 1
010920039 316 EUGENIA ST 1 3/4/2024 1
018570005 1015 NATWICK WAY 1 6/26/2024 1
017240005 15 QUAIL CT 1 7/17/2024 1
017470040 954 COUNTRY GLEN LN 1 9/25/2024 1
017520002 1750 FAIRVIEW AVE 1 6/10/2024 1
010130062 683 ANDERSON AVE UNIT A 1 4/26/2024 1
017240015 946 RANDY WAY UNIT A 1 5/8/2024 1
017240008 16 DOVE CT 1 9/25/2024 1
019060003 2431 FAIRVIEW CT 1 6/4/2024 1
017150066 717 DAINTY AVE 1 7/22/2024 1
019420003 801 MONTERROSA CT 1 6/4/2024 1
018510005 2586 MARGARET LN 1 9/26/2024 1
016320019 1876 TARRAGON DR 1 11/15/2024 1
TMP774 462 HUMMINGBIRD WAY 1 8/13/2024 1
TMP786 469 TRELLIS WAY 1 8/15/2024 1
TMP800 470 TRELLIS WAY 1 9/20/2024 1
TMP789 451 TRELLIS WAY 1 11/1/2024 1
019031005 2255 AMBER LN 0019031005 2255 AMBER LN 0019031005 2255 AMBER LN 0019031005 2255 AMBER LN 0TMP333 1969 CHANDLER DR 0TMP334 1975 CHANDLER DR 0 7 Project Identifier Affordability by Household Incomes - Building Permits

TMP335 1981 CHANDLER DR 0
TMP336 1964 CHANDLER DR 0TMP337 1970 CHANDLER DR 0TMP297 1976 CHANDLER DR 0012063013 731 BEATRICE ST 0TMP360 162 CONTINENTE AVE 0TMP361 160 Continente Ave 0TMP362 158 Continente Ave 0TMP363 156 Continente Ave 0TMP535 2823 MICHALIA LN 0TMP537 2811 MICHALIA LN 0TMP580 179 RAVEN CIRCLE 0TMP583 181 RAVEN CIRCLE 0TMP584 183 RAVEN CIRCLE 0007730045 1972 ANDALUCIA LN 0TMP612 2730 ALEXIA LN. 0TMP643 1809 CRESTHAVEN ST 0TMP644 1813 CRESTHAVEN ST 0TMP645 1817 CRESTHAVEN ST 0TMP646 1816 CRESTHAVEN ST 0TMP647 1812 CRESTHAVEN ST 0TMP617 1855 CHANDLER DR 0TMP618 1861 CHANDLER DR 0TMP619 1867 CHANDLER DR 0TMP620 1873 CHANDLER DR 0TMP621 1879 CHANDLER DR 0TMP622 1885 CHANDLER DR 0TMP628 1922 CHANDLER DR 0TMP629 1916 CHANDLER DR 0TMP630 1910 CHANDLER DR 0TMP631 1904 CHANDLER DR 0TMP632 1898 CHANDLER DR 0TMP633 1892 CHANDLER DR 0TMP634 2735 ALEXIA LN 0TMP635 2725 ALEXIA LN 0TMP636 2715 ALEXIA LN 0TMP637 1897 CHANDLER DR 0TMP638 1903 CHANDLER DR 0TMP639 1909 CHANDLER DR 0TMP640 1915 CHANDLER DR 0TMP641 1921 CHANDLER DR 0TMP642 1927 CHANDLER DR 0TMP710 1465 DAFFODIL DR 0TMP712 1466 DAFFODIL DR 0TMP688 1987 CHANDLER DR 0TMP689 1993 CHANDLER DR 0TMP690 1999 CHANDLER DR 0TMP691 2000 CHANDLER DR 0TMP692 1994 CHANDLER DR 0TMP693 1982 CHANDLER DR 0TMP694 1958 CHANDLER DR 0 TMP695 1952 CHANDLER DR 0TMP696 1946 CHANDLER DR 0TMP697 1940 CHANDLER DR 0TMP698 1934 CHANDLER DR 0

TMP699 1928 CHANDLER DR 0
TMP701 1933 CHANDLER DR 0TMP702 1939 CHANDLER DR 0TMP700 1945 CHANDLER DR 0TMP703 1951 CHANDLER DR 0TMP704 1957 CHANDLER DR 0TMP705 1963 CHANDLER DR 0007550049 1972 SACRED MOUNTAIN LN 0TMP716 1897 WATER ST 0TMP677 147 RAVEN CIR 0TMP668 158 RAVEN CIR 0TMP669 156 RAVEN CIR 0TMP721 1881 WATER ST 0TMP722 1885 WATER ST 0TMP723 1889 WATER ST 0TMP724 1893 WATER ST 0TMP661 1820 CRESTHAVEN ST 0TMP730 1877 WATER ST 0TMP726 1449 DAFFODIL DR 0TMP727 1441 DAFFODIL DR 0TMP728 1433 DAFFODIL DR 0TMP729 1425 DAFFODIL DR 0TMP658 176 CHINOOK DR 0TMP731 1417 DAFFODIL DR 0TMP732 1409 DAFFODIL DR 0TMP733 1401 DAFFODIL DR 0TMP734 1967 HELENA WAY 0TMP654 1821 CRESTHAVEN ST 0TMP588 161 RAVEN CIR 0TMP590 162 RAVEN CIRCLE 0TMP589 164 RAVEN CIRCLE 0TMP667 159 RAVEN CIR 0TMP670 157 RAVEN CIR 0TMP671 155 RAVEN CIR 0TMP672 153 RAVEN CIR 0TMP673 151 RAVEN CIR 0TMP676 149 RAVEN CIR 0TMP657 172 CHINOOK DR 0TMP379 154 Continente Ave 0TMP678 611 ARMSTRONG WAY 0TMP679 609 ARMSTRONG WAY 0TMP681 607 ARMSTRONG WAY 0TMP682 605 ARMSTRONG WAY 0TMP683 603 ARMSTRONG WAY 0TMP680 601 ARMSTRONG WAY 0TMP736 1974 HELENA WAY 0TMP737 1966 HELENA WAY 0TMP738 1958 HELENA WAY 0TMP739 1959 HELENA WAY 0TMP740 1458 DAFFODIL DR 0TMP741 1990 HELENA WAY 0 TMP742 1982 HELENA WAY 0TMP743 1873 WATER ST 0TMP706 1983 HELENA WAY 0TMP745 1975 HELENA WAY 0

TMP656 1829 CRESTHAVEN ST 0
TMP655 1825 CRESTHAVEN ST 1 1/17/2024 1
TMP748 152 HEIRLOOM DR 1 2/1/2024 1
TMP749 160 HEIRLOOM DR 1 2/1/2024 1
TMP750 141 HEIRLOOM DR 1 2/1/2024 1
TMP751 1805 CRESTHAVEN ST 1 3/7/2024 1
TMP752 148 HEIRLOOM DR 1 3/19/2024 1
TMP753 164 HEIRLOOM DR 1 3/19/2024 1
TMP756 168 HEIRLOOM DR 1 4/17/2024 1
TMP757 1808 CRESTHAVEN ST 1 5/23/2024 1
TMP759 140 HEIRLOOM DR 1 6/6/2024 1
TMP763 144 HEIRLOOM DR 1 6/26/2024 1
TMP764 145 HEIRLOOM DR 1 6/26/2024 1
018570005 1015 NATWICK WAY 1 6/26/2024 1
TMP760 156 HEIRLOOM DR 1 6/6/2024 1
TMP765 137 HEIRLOOM DR 1 6/26/2024 1
TMP766 133 HEIRLOOM DR 1 6/26/2024 1
TMP767 129 HEIRLOOM DR 1 6/26/2024 1
TMP768 1880 MORELLO DR 1 6/26/2024 1
TMP774 462 HUMMINGBIRD WAY 1 8/13/2024 1
TMP775 456 HUMMINGBIRD WAY 1 8/13/2024 1
TMP776 450 HUMMINGBIRD WAY 1 8/13/2024 1
TMP777 444 HUMMINGBIRD WAY 1 8/13/2024 1
TMP785 475 TRELLIS WAY 1 8/15/2024 1
TMP786 469 TRELLIS WAY 1 8/15/2024 1
TMP797 500 TRELLIS WAY 1 8/15/2024 1
TMP798 494 TRELLIS WAY 1 8/15/2024 1
TMP799 476 TRELLIS WAY 1 9/20/2024 1
TMP800 470 TRELLIS WAY 1 9/20/2024 1
TMP801 464 TRELLIS WAY 1 9/20/2024 1
TMP802 458 TRELLIS WAY 1 9/20/2024 1
TMP787 463 TRELLIS WAY 1 11/1/2024 1
TMP788 457 TRELLIS WAY 1 11/1/2024 1
TMP789 451 TRELLIS WAY 1 11/1/2024 1
TMP790 445 TRELLIS WAY 1 11/1/2024 1
016010006 171 Kayla 0
016010005 175 Kayla 0
018070017 7460 Lone Tree 0
016040004 1901 Lone Oak 0
0000000000000000

Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 11 12
Current APN Street Address Project Name+
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
0 7 0 3 0 5 240 255
017090014 936 RANDY WAY 1 5/10/2024 1
TMP580 179 RAVEN CIRCLE 1 2/26/2024 1018350027 180 PAJARITO CT 1 8/16/2024 1019580011 2559 RISEBRIDGE CT 1 1/26/2024 1 019560010 548 LAKEVIEW DR 1 3/19/2024 1
018370013 2971 BEGONIA CT 1 6/11/2024 1013150005 234 BIRCH ST 1 9/23/2024 1017310023 1173 OUTRIGGER CIR 1 10/14/2024 1 TMP588 161 RAVEN CIR 1 4/24/2024 1TMP670 157 RAVEN CIR 1 8/14/2024 1TMP673 151 RAVEN CIR 1 7/31/2024 1TMP678 611 ARMSTRONG WAY 1 6/12/2024 1TMP682 605 ARMSTRONG WAY 1 10/9/2024 1 017292002 929 GRIFFITH LN 1 9/16/2024 1
018050005 8350 LONE TREE WAY 1 6/25/2024 1
010920039 316 EUGENIA ST 1 6/17/2024 1
018570005 1015 NATWICK WAY 0017240005 15 QUAIL CT 0017470040 954 COUNTRY GLEN LN 0017520002 1750 FAIRVIEW AVE 0010130062 683 ANDERSON AVE UNIT A 0017240015 946 RANDY WAY UNIT A 0017240008 16 DOVE CT 0019060003 2431 FAIRVIEW CT 0017150066 717 DAINTY AVE 0019420003 801 MONTERROSA CT 0018510005 2586 MARGARET LN 0016320019 1876 TARRAGON DR 0TMP774 462 HUMMINGBIRD WAY 0TMP786 469 TRELLIS WAY 0TMP800 470 TRELLIS WAY 0TMP789 451 TRELLIS WAY 0019031005 2255 AMBER LN 42 1/31/2024 42 019031005 2255 AMBER LN 24 5/31/2024 24
019031005 2255 AMBER LN 24 5/31/2024 24
019031005 2255 AMBER LN 24 5/31/2024 24
TMP333 1969 CHANDLER DR 1 11/20/2024 1TMP334 1975 CHANDLER DR 1 11/20/2024 1 Affordability by Household Incomes - Certificates of Occupancy 10 Project Identifier

TMP335 1981 CHANDLER DR 1 11/19/2024 1
TMP336 1964 CHANDLER DR 1 11/20/2024 1TMP337 1970 CHANDLER DR 1 11/20/2024 1TMP297 1976 CHANDLER DR 1 11/19/2024 1012063013 731 BEATRICE ST 1 5/20/2024 1TMP360 162 CONTINENTE AVE 1 11/21/2024 1TMP361 160 Continente Ave 1 11/19/2024 1TMP362 158 Continente Ave 1 11/19/2024 1TMP363 156 Continente Ave 1 11/21/2024 1TMP535 2823 MICHALIA LN 1 7/1/2024 1TMP537 2811 MICHALIA LN 1 7/1/2024 1TMP580 179 RAVEN CIRCLE 1 2/26/2024 1TMP583 181 RAVEN CIRCLE 1 2/26/2024 1TMP584 183 RAVEN CIRCLE 1 2/6/2024 1007730045 1972 ANDALUCIA LN 1 1/29/2024 1TMP612 2730 ALEXIA LN. 1 2/28/2024 1TMP643 1809 CRESTHAVEN ST 1 4/9/2024 1TMP644 1813 CRESTHAVEN ST 1 8/16/2024 1TMP645 1817 CRESTHAVEN ST 1 3/25/2024 1TMP646 1816 CRESTHAVEN ST 1 3/29/2024 1TMP647 1812 CRESTHAVEN ST 1 7/1/2024 1TMP617 1855 CHANDLER DR 1 2/14/2024 1TMP618 1861 CHANDLER DR 1 2/14/2024 1TMP619 1867 CHANDLER DR 1 2/14/2024 1TMP620 1873 CHANDLER DR 1 2/14/2024 1TMP621 1879 CHANDLER DR 1 2/15/2024 1 TMP622 1885 CHANDLER DR 1 2/21/2024 1TMP628 1922 CHANDLER DR 1 4/22/2024 1TMP629 1916 CHANDLER DR 1 4/17/2024 1TMP630 1910 CHANDLER DR 1 4/17/2024 1TMP631 1904 CHANDLER DR 1 4/11/2024 1TMP632 1898 CHANDLER DR 1 4/11/2024 1TMP633 1892 CHANDLER DR 1 4/11/2024 1TMP634 2735 ALEXIA LN 1 4/15/2024 1TMP635 2725 ALEXIA LN 1 4/2/2024 1TMP636 2715 ALEXIA LN 1 4/2/2024 1TMP637 1897 CHANDLER DR 1 5/14/2024 1TMP638 1903 CHANDLER DR 1 5/14/2024 1TMP639 1909 CHANDLER DR 1 5/14/2024 1TMP640 1915 CHANDLER DR 1 5/20/2024 1TMP641 1921 CHANDLER DR 1 5/23/2024 1TMP642 1927 CHANDLER DR 1 5/21/2024 1TMP710 1465 DAFFODIL DR 1 1/11/2024 1TMP712 1466 DAFFODIL DR 1 1/4/2024 1TMP688 1987 CHANDLER DR 1 11/4/2024 1TMP689 1993 CHANDLER DR 1 11/4/2024 1TMP690 1999 CHANDLER DR 1 11/4/2024 1TMP691 2000 CHANDLER DR 1 11/6/2024 1TMP692 1994 CHANDLER DR 1 11/6/2024 1TMP693 1982 CHANDLER DR 1 11/6/2024 1TMP694 1958 CHANDLER DR 1 7/30/2024 1 TMP695 1952 CHANDLER DR 1 7/19/2024 1
TMP696 1946 CHANDLER DR 1 8/19/2024 1TMP697 1940 CHANDLER DR 1 7/19/2024 1TMP698 1934 CHANDLER DR 1 7/18/2024 1

TMP699 1928 CHANDLER DR 1 7/18/2024 1
TMP701 1933 CHANDLER DR 1 8/19/2024 1TMP702 1939 CHANDLER DR 1 8/19/2024 1TMP700 1945 CHANDLER DR 1 8/21/2024 1TMP703 1951 CHANDLER DR 1 9/4/2024 1TMP704 1957 CHANDLER DR 1 8/26/2024 1TMP705 1963 CHANDLER DR 1 8/27/2024 1007550049 1972 SACRED MOUNTAIN LN 1 5/6/2024 1TMP716 1897 WATER ST 1 1/24/2024 1TMP677 147 RAVEN CIR 1 3/1/2024 1TMP668 158 RAVEN CIR 1 2/26/2024 1TMP669 156 RAVEN CIR 1 2/27/2024 1TMP721 1881 WATER ST 1 2/16/2024 1TMP722 1885 WATER ST 1 2/16/2024 1TMP723 1889 WATER ST 1 2/21/2024 1TMP724 1893 WATER ST 1 1/16/2024 1TMP661 1820 CRESTHAVEN ST 1 2/28/2024 1TMP730 1877 WATER ST 1 2/26/2024 1TMP726 1449 DAFFODIL DR 1 3/4/2024 1TMP727 1441 DAFFODIL DR 1 6/13/2024 1TMP728 1433 DAFFODIL DR 1 6/14/2024 1TMP729 1425 DAFFODIL DR 1 7/1/2024 1TMP658 176 CHINOOK DR 1 2/27/2024 1TMP731 1417 DAFFODIL DR 1 6/13/2024 1TMP732 1409 DAFFODIL DR 1 6/24/2024 1TMP733 1401 DAFFODIL DR 1 6/21/2024 1 TMP734 1967 HELENA WAY 1 7/11/2024 1TMP654 1821 CRESTHAVEN ST 1 1/25/2024 1TMP588 161 RAVEN CIR 1 4/24/2024 1TMP590 162 RAVEN CIRCLE 1 4/9/2024 1TMP589 164 RAVEN CIRCLE 1 4/8/2024 1TMP667 159 RAVEN CIR 1 8/15/2024 1TMP670 157 RAVEN CIR 1 8/14/2024 1TMP671 155 RAVEN CIR 1 8/12/2024 1TMP672 153 RAVEN CIR 1 8/5/2024 1TMP673 151 RAVEN CIR 1 7/31/2024 1TMP676 149 RAVEN CIR 1 7/30/2024 1TMP657 172 CHINOOK DR 1 3/26/2024 1TMP379 154 Continente Ave 1 11/26/2024 1TMP678 611 ARMSTRONG WAY 1 6/12/2024 1TMP679 609 ARMSTRONG WAY 1 9/23/2024 1TMP681 607 ARMSTRONG WAY 1 9/23/2024 1TMP682 605 ARMSTRONG WAY 1 10/9/2024 1TMP683 603 ARMSTRONG WAY 1 10/9/2024 1TMP680 601 ARMSTRONG WAY 1 9/25/2024 1TMP736 1974 HELENA WAY 1 7/25/2024 1TMP737 1966 HELENA WAY 1 8/16/2024 1TMP738 1958 HELENA WAY 1 8/20/2024 1TMP739 1959 HELENA WAY 1 7/11/2024 1TMP740 1458 DAFFODIL DR 1 8/23/2024 1TMP741 1990 HELENA WAY 1 7/30/2024 1 TMP742 1982 HELENA WAY 1 7/24/2024 1
TMP743 1873 WATER ST 1 9/6/2024 1TMP706 1983 HELENA WAY 1 9/19/2024 1TMP745 1975 HELENA WAY 1 7/25/2024 1

TMP656 1829 CRESTHAVEN ST 1 3/26/2024 1
TMP655 1825 CRESTHAVEN ST 1 5/10/2024 1TMP748 152 HEIRLOOM DR 1 5/15/2024 1TMP749 160 HEIRLOOM DR 1 6/3/2024 1TMP750 141 HEIRLOOM DR 1 7/22/2024 1TMP751 1805 CRESTHAVEN ST 1 8/1/2024 1TMP752 148 HEIRLOOM DR 1 7/23/2024 1TMP753 164 HEIRLOOM DR 1 9/19/2024 1TMP756 168 HEIRLOOM DR 1 8/23/2024 1TMP757 1808 CRESTHAVEN ST 1 9/26/2024 1TMP759 140 HEIRLOOM DR 1 10/17/2024 1 TMP763 144 HEIRLOOM DR 1 10/30/2024 1TMP764 145 HEIRLOOM DR 1 11/18/2024 1018570005 1015 NATWICK WAY 0TMP760 156 HEIRLOOM DR 0TMP765 137 HEIRLOOM DR 0TMP766 133 HEIRLOOM DR 0TMP767 129 HEIRLOOM DR 0TMP768 1880 MORELLO DR 0TMP774 462 HUMMINGBIRD WAY 0TMP775 456 HUMMINGBIRD WAY 0TMP776 450 HUMMINGBIRD WAY 0TMP777 444 HUMMINGBIRD WAY 0TMP785 475 TRELLIS WAY 0TMP786 469 TRELLIS WAY 0TMP797 500 TRELLIS WAY 0TMP798 494 TRELLIS WAY 0TMP799 476 TRELLIS WAY 0TMP800 470 TRELLIS WAY 0TMP801 464 TRELLIS WAY 0TMP802 458 TRELLIS WAY 0TMP787 463 TRELLIS WAY 0TMP788 457 TRELLIS WAY 0TMP789 451 TRELLIS WAY 0TMP790 445 TRELLIS WAY 0 016010006 171 Kayla 0
016010005 175 Kayla 0
018070017 7460 Lone Tree 0
016040004 1901 Lone Oak 0
0000000000000000

Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction
13 14 15 16 17 18 19 20 21 22 23 24
Current APN Street Address Project Name+
How many of the
units were
Extremely Low
Income?
Please select the
state streamlining
provision the
project was APPROVED
pursuant to. (may
select multiple)
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select multiple
- see instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction (years)
(if affordable in perpetuity
enter 1000)+
Number of
Demolished/Destroyed
Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied to
the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
0 0
017090014 936 RANDY WAY NONE Y ABAG SurveyTMP580 179 RAVEN CIRCLE NONE Y ABAG Survey018350027 180 PAJARITO CT NONE Y ABAG Survey019580011 2559 RISEBRIDGE CT NONE Y ABAG Survey019560010 548 LAKEVIEW DR NONE Y ABAG Survey018370013 2971 BEGONIA CT NONE Y ABAG Survey013150005 234 BIRCH ST NONE Y ABAG Survey017310023 1173 OUTRIGGER CIR NONE Y ABAG SurveyTMP588 161 RAVEN CIR NONE Y ABAG SurveyTMP670 157 RAVEN CIR NONE Y ABAG SurveyTMP673 151 RAVEN CIR NONE Y ABAG SurveyTMP678 611 ARMSTRONG WAY NONE YTMP682 605 ARMSTRONG WAY NONE Y ABAG Survey017292002 929 GRIFFITH LN NONE Y ABAG Survey018050005 8350 LONE TREE WAY NONE Y ABAG Survey010920039 316 EUGENIA ST NONE Y ABAG Survey018570005 1015 NATWICK WAY NONE Y ABAG Survey017240005 15 QUAIL CT NONE Y ABAG Survey017470040 954 COUNTRY GLEN LN NONE Y ABAG Survey017520002 1750 FAIRVIEW AVE NONE Y ABAG Survey010130062 683 ANDERSON AVE UNIT A NONE Y ABAG Survey017240015 946 RANDY WAY UNIT A NONE Y ABAG Survey017240008 16 DOVE CT NONE Y019060003 2431 FAIRVIEW CT NONE Y ABAG Survey017150066 717 DAINTY AVE NONE Y ABAG Survey019420003 801 MONTERROSA CT NONE Y ABAG Survey018510005 2586 MARGARET LN NONE Y ABAG Survey016320019 1876 TARRAGON DR NONE Y ABAG SurveyTMP774 462 HUMMINGBIRD WAY NONE Y ABAG SurveyTMP786 469 TRELLIS WAY NONE Y ABAG SurveyTMP800 470 TRELLIS WAY NONE Y ABAG SurveyTMP789 451 TRELLIS WAY NONE Y ABAG Survey019031005 2255 AMBER LN NONE Y019031005 2255 AMBER LN NONE Y019031005 2255 AMBER LN NONE Y019031005 2255 AMBER LN NONE YTMP333 1969 CHANDLER DR NONE YTMP334 1975 CHANDLER DR NONE YTMP335 1981 CHANDLER DR NONE YTMP336 1964 CHANDLER DR NONE YTMP337 1970 CHANDLER DR NONE YTMP297 1976 CHANDLER DR NONE Y012063013 731 BEATRICE ST NONE YTMP360 162 CONTINENTE AVE NONE YTMP361 160 Continente Ave NONE YTMP362 158 Continente Ave NONE YTMP363 156 Continente Ave NONE YTMP535 2823 MICHALIA LN NONE YTMP537 2811 MICHALIA LN NONE YTMP580 179 RAVEN CIRCLE NONE YTMP583 181 RAVEN CIRCLE NONE YTMP584 183 RAVEN CIRCLE NONE Y007730045 1972 ANDALUCIA LN NONE YTMP612 2730 ALEXIA LN. NONE YTMP643 1809 CRESTHAVEN ST NONE YTMP644 1813 CRESTHAVEN ST NONE YTMP645 1817 CRESTHAVEN ST NONE YTMP646 1816 CRESTHAVEN ST NONE YTMP647 1812 CRESTHAVEN ST NONE YTMP617 1855 CHANDLER DR NONE YTMP618 1861 CHANDLER DR NONE YTMP619 1867 CHANDLER DR NONE YTMP620 1873 CHANDLER DR NONE YTMP621 1879 CHANDLER DR NONE YTMP622 1885 CHANDLER DR NONE YTMP628 1922 CHANDLER DR NONE YTMP629 1916 CHANDLER DR NONE YTMP630 1910 CHANDLER DR NONE YTMP631 1904 CHANDLER DR NONE YTMP632 1898 CHANDLER DR NONE YTMP633 1892 CHANDLER DR NONE YTMP634 2735 ALEXIA LN NONE YTMP635 2725 ALEXIA LN NONE YTMP636 2715 ALEXIA LN NONE YTMP637 1897 CHANDLER DR NONE YTMP638 1903 CHANDLER DR NONE Y Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Density Bonus

TMP639 1909 CHANDLER DR NONE Y
TMP640 1915 CHANDLER DR NONE YTMP641 1921 CHANDLER DR NONE YTMP642 1927 CHANDLER DR NONE YTMP710 1465 DAFFODIL DR NONE YTMP712 1466 DAFFODIL DR NONE YTMP688 1987 CHANDLER DR NONE YTMP689 1993 CHANDLER DR NONE YTMP690 1999 CHANDLER DR NONE YTMP691 2000 CHANDLER DR NONE YTMP692 1994 CHANDLER DR NONE YTMP693 1982 CHANDLER DR NONE YTMP694 1958 CHANDLER DR NONE YTMP695 1952 CHANDLER DR NONE YTMP696 1946 CHANDLER DR NONE YTMP697 1940 CHANDLER DR NONE YTMP698 1934 CHANDLER DR NONE YTMP699 1928 CHANDLER DR NONE YTMP701 1933 CHANDLER DR NONE YTMP702 1939 CHANDLER DR NONE YTMP700 1945 CHANDLER DR NONE YTMP703 1951 CHANDLER DR NONE YTMP704 1957 CHANDLER DR NONE YTMP705 1963 CHANDLER DR NONE Y007550049 1972 SACRED MOUNTAIN LN NONE YTMP716 1897 WATER ST NONE YTMP677 147 RAVEN CIR NONE YTMP668 158 RAVEN CIR NONE YTMP669 156 RAVEN CIR NONE YTMP721 1881 WATER ST NONE YTMP722 1885 WATER ST NONE YTMP723 1889 WATER ST NONE YTMP724 1893 WATER ST NONE YTMP661 1820 CRESTHAVEN ST NONE YTMP730 1877 WATER ST NONE YTMP726 1449 DAFFODIL DR NONE YTMP727 1441 DAFFODIL DR NONE YTMP728 1433 DAFFODIL DR NONE YTMP729 1425 DAFFODIL DR NONE YTMP658 176 CHINOOK DR NONE YTMP731 1417 DAFFODIL DR NONE YTMP732 1409 DAFFODIL DR NONE YTMP733 1401 DAFFODIL DR NONE YTMP734 1967 HELENA WAY NONE YTMP654 1821 CRESTHAVEN ST NONE YTMP588 161 RAVEN CIR NONE YTMP590 162 RAVEN CIRCLE NONE YTMP589 164 RAVEN CIRCLE NONE YTMP667 159 RAVEN CIR NONE YTMP670 157 RAVEN CIR NONE YTMP671 155 RAVEN CIR NONE YTMP672 153 RAVEN CIR NONE YTMP673 151 RAVEN CIR NONE YTMP676 149 RAVEN CIR NONE YTMP657 172 CHINOOK DR NONE YTMP379 154 Continente Ave NONE YTMP678 611 ARMSTRONG WAY NONE YTMP679 609 ARMSTRONG WAY NONE YTMP681 607 ARMSTRONG WAY NONE YTMP682 605 ARMSTRONG WAY NONE YTMP683 603 ARMSTRONG WAY NONE YTMP680 601 ARMSTRONG WAY NONE YTMP736 1974 HELENA WAY NONE YTMP737 1966 HELENA WAY NONE YTMP738 1958 HELENA WAY NONE YTMP739 1959 HELENA WAY NONE YTMP740 1458 DAFFODIL DR NONE YTMP741 1990 HELENA WAY NONE YTMP742 1982 HELENA WAY NONE YTMP743 1873 WATER ST NONE YTMP706 1983 HELENA WAY NONE YTMP745 1975 HELENA WAY NONE YTMP656 1829 CRESTHAVEN ST NONE YTMP655 1825 CRESTHAVEN ST NONE YTMP748 152 HEIRLOOM DR NONE YTMP749 160 HEIRLOOM DR NONE YTMP750 141 HEIRLOOM DR NONE YTMP751 1805 CRESTHAVEN ST NONE YTMP752 148 HEIRLOOM DR NONE YTMP753 164 HEIRLOOM DR NONE YTMP756 168 HEIRLOOM DR NONE YTMP757 1808 CRESTHAVEN ST NONE YTMP759 140 HEIRLOOM DR NONE YTMP763 144 HEIRLOOM DR NONE YTMP764 145 HEIRLOOM DR NONE Y018570005 1015 NATWICK WAY NONE YTMP760 156 HEIRLOOM DR NONE YTMP765 137 HEIRLOOM DR NONE YTMP766 133 HEIRLOOM DR NONE YTMP767 129 HEIRLOOM DR NONE YTMP768 1880 MORELLO DR NONE YTMP774 462 HUMMINGBIRD WAY NONE YTMP775 456 HUMMINGBIRD WAY NONE YTMP776 450 HUMMINGBIRD WAY NONE YTMP777 444 HUMMINGBIRD WAY NONE Y

TMP785 475 TRELLIS WAY NONE Y
TMP786 469 TRELLIS WAY NONE YTMP797 500 TRELLIS WAY NONE YTMP798 494 TRELLIS WAY NONE YTMP799 476 TRELLIS WAY NONE YTMP800 470 TRELLIS WAY NONE YTMP801 464 TRELLIS WAY NONE YTMP802 458 TRELLIS WAY NONE YTMP787 463 TRELLIS WAY NONE YTMP788 457 TRELLIS WAY NONE YTMP789 451 TRELLIS WAY NONE YTMP790 445 TRELLIS WAY NONE Y 016010006 171 Kayla NONE Y
016010005 175 Kayla NONE Y
018070017
7460 Lone Tree AB 2011 (2022) Y DB, INC 45 0.0%
Development Standards Modification
No
016040004
1901 Lone Oak NONE Y INC, DB 45 17.2%
Development Standards Modification
No

Jurisdiction Brentwood ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 1 Projection Period 34
RHNA Allocation by
Income Level
Projection Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date (all years) Total Remaining RHNA by Income Level Deed Restricted - - - - - - - - - -
Non-Deed Restricted - 6 7 - - - - - - - Deed Restricted - 1 - - - - - - - - Non-Deed Restricted - 6 6 - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - 6 7 - - - - - - - Above Moderate 641 - 113 35 - - - - - - - 148 493
1,522
- 132 55 - - - - - - - 187 1,335
5 67
Extremely low-Income
Need 2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units to
Date
Total Units
Remaining
201 - - - - - - - - - - 201
VLI Deed Restricted
VLI Non Deed Restricted
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD s online APR system, or contact HCD staff at [email protected].
234
13 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. 13 Moderate
402 232 247
Please contact HCD if your data is different than the material supplied here 13 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
389 219
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very LowLowExtremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1).*Extremely low-income housing need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Jurisdiction Brentwood ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low- Income Low-Income Moderate-Income Above Moderate- Income Rezone Type Parcel Size (Acres) General Plan Designation Zoning Minimum Density Allowed Maximum Density Allowed Realistic Capacity Vacant/Nonvacant Description of Existing Uses Note: "+" indicates an optional fieldCells in grey contain auto-calculation formulas Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C

Jurisdiction Brentwood
Reporting Year 2024 (Jan. 1 - Dec. 31)
123 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Action H.1a: Biennial
Evaluation
Maintain adequate residential sites.

Biennial evaluation of available sites, the
City’s midrange density land use policy,
and factors such
as built densities, processing time, and
impacts on approval and development
costs. Adopt
amendments within one year if constraints
are identified.

Biennial review and
evaluation; amendments to
occur within one year, if
constraints are
identified
Within the last year, all housing applications have been processed at or above the mid-point and no new constraints have been identified.

Action H.1b: Accessory
Dwelling Units
Amend the ADU ordinance to comply with
State law. Implement a permit-ready ADU
program (pre-approved ADU plans that do
not require additional review); Post a userfriendly FAQ on the City’s website to assist the public and advertise ADU resources
across online social media platforms;
Create an expedited plan check review
process; Research potential State and
Regional funding sources for affordable
ADUs and make information publicly
available
Amend the ADU ordinance
by January 2025; Implement
remaining objectives by
January 2026; review ADU
development annually;
make program changes, if
necessary, within six months
The City amended the ADU Ordinance to be consistent with State law on January 2023, and again in February 2025. Initial ADU production in 2024 (20 ADUs) continued to exceed initial estimates (14 ADUs). In 2024, the City applied to be a part of the Accessory Dwelling Unit (ADU) Accelerator Program, which was created for jurisdictions located in California Senate District 7. ADU Accelerator Program grants would be available to incentivize property owners to construct accessory dwelling units through a rebate program.

Action H.1c: ADU and JADU
Monitoring
Create and implement an ADU and JADU
monitoring program; Annually review
development trends and make changes
proportional to potential gaps as needed
by the midpoint of the planning period, if
actual production and affordability of ADUs
is not keeping pace with assumed trends in
the inventory, the City shall establish a
process to provide additional incentives
which may include, but are not limited to,
density increases, fee incentives, or other
strategies for projects incorporating ADUs,
or other similar actions. If actual
production and affordability is near
anticipated trends, then measures like
outreach and marketing might be more
appropriate.

Create a monitoring
program by January 2025;
annually review
development trends and by
the midpoint of the planning
period; make program
changes, if necessary,
within six months
The City is working on developing a ADU and JADU monitoring program to start in January 2025 in order to have initial data by the end of 2025. Initial ADU production in 2024 (20 ADUs) continues to exceed initial estimates (14 ADUs).

Action H.1d: Monitor At-Risk
Projects
Monitor units at-risk of converting to
market-rate and outreach to property
owners to identify resources and programs
available to maintain affordability; Identify
and pursue funding opportunities to assist
in the preservation of at-risk, affordable
units; Investigate opportunities to convert
existing market-rate units to affordable
units through rehabilitation improvement
assistance; Comply with noticing
requirements; Provide tenant education
and assistance through a variety of
methods including, but not limited to,
informational materials online and inperson at City Hall, annual workshops or informational webinars, and/or
partnerships with local organizations and
agencies that provide assistance to renters
and low-income households; Coordinate
with qualified entities in identifying
solutions to maintaining affordability for
units atrisk of converting to market rate.

Monitor units through the
planning period; outreach to
property owners by January
2025; investigate
opportunities for units at risk
of converting to market rate
annually; annually identify
and pursue funding
opportunities; comply with
noticing requirements within
3 years, 12 months, and 6
months of the affordability
expiration dates; begin
coordinating with qualified
entities by January 2025
The City did not identify an "at risk" units during the recent Housing Element update.

The City is currently working on updating tenant education and assistance materials to be placed on the City's website and at City Hall.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

Action H.1e: Community
Education Regarding the
Availability of Rehabilitation
Programs
Collaborate with relevant agencies and
organizations to discuss and review
available resources; Agencies and
organizations the City currently collaborate
and partners with include, but is not limited
to, Contra Costa County HOME
Consortium, CDBG Urban County, Village
Drive Resource Center, ECHO Housing,
Inc. Continue to host an annual City
Council meeting with a CDBG
representative to discuss rehabilitation
funds for older housing units and programs
to assist property owners; Proactively
outreach to households and provide
educational opportunities on available
programs for special housing needs
populations; Maintain informational
materials online; Seek to assist in
rehabilitating 30 housing units through
community education and outreach efforts.

Annually collaborate with
agencies and organizations,
review informational
materials, and conduct
outreach; annually review
rehabilitated units and
resources available
The City continues to encourage particpation in affordable housing programs through updates and information on a range of programs promoting affordable housing on the City's website.

Action H.1f: Housing
Condition Survey
Conduct a housing condition survey
annually and advertise through the utilities
bill, newsletters, newspaper, social media,
and on the City’s website; Update the
housing condition survey and annually
monitor the number of units in need of
rehabilitation. Update the survey every five
years. Provide information online on
resources available to units in need of
rehabilitation; Identify new programs or
actions needed to address units in need of
rehabilitation depending on the data
collected by the survey. This may include
allocating additional funding towards
assisting homeowners with upgrades,
conducting informational workshops on
available resources, sending out mailers to
households in need of rehabilitation with
resources, or other similar actions.

Update the survey by
January 2025; update the
survey every following five
years; annually conduct the
survey and provide
information online on
resources available
The City provided an initial Housing Condition Survey as part of the Housing Element Update and will be working on coordinating a new survey in the next year.

Action H.1g: Residential
Design Guidelines
Implement the Residential Design
Guidelines; Annually meet with housing
developers to provide them with
information on the Residential Design
Guidelines and receive input and
feedback. If constraints are identified as
part of the feedback received, the City will
adopt amendments within 6 months.

Annually meet with
developers, and adopt
amendments within 6
months if feedback is
received identifying
constraints; amend the
Residential Design
Guidelines by January
2024; implement the
guidelines throughout the
2023-2031 planning period
The City adopted Interim Residential Design Guidelines in 2023 and is currently working on public outreach for permenant Objective Design Guidelines to be complete by the end of 2025. Public outreach includes both community and developer outreach as part of the process.

Action H.1h: Code
Enforcement
Maintain code compliance; Assist
homeowners in addressing code
enforcement violations through technical
assistance. The Code Enforcement
Division currently mails informational
materials to all new homeowners quarterly,
and they also attend community events to
provide educational materials and speak at
HOAs; Seek and pursue funding
opportunities to provide resources for
homeowners.

Annually review the number
and type of code
enforcement cases, assist
homeowners through
technical assistance, and
pursue funding opportunities
The City employs five full-time code enforcement personnel who provide both proactive and reactive code enforcement to ensure adherence to and address land use regulations and State and local laws, health and safety concerns, property maintenance, and nuisance conditions.

Action H.1i: Water
Conservation Program
Implement the Water Conservation
Program.

Review effectiveness
annually; changes, if
necessary, to be made
within one year
The City continues to implement the City's Water Conservation Program, which promotes the use of water conservation devices in existing structures, including use of low-flow toilets and shower heads, and water-conserving landscaping.

Action H.1j: Energy Efficient
Design
Implement the California Green Building
Standards Code; Provide information on
LEED certification online and outreach to
housing developers with informational
materials.

Review the California Green
Building Standards Code for
updates every three years;
annually outreach to
developers with information
and maintain updated
information online
The City continues to implement the California Green Building Standards Code (CalGreen), encouraging new development and substantial rehabilitation projects to achieve a greater reduction in efficiency and conservation where feasible.

Action H.1k: Condominium
Conversion Monitor condominium conversions.

Annually review
condominium conversions
and adopt ordinance
amendments, if necessary
The City has not received any applications for condominium conversions, however, if an application is submitted, the City will continue to implement its adopted condominium conversion ordinance to regulate conversions of multi-family units and to mitigate tenant displacement and minimize displacement of seniors, disabled, and low- and moderate-income residents.

Action H.1l: Farmworker and
Employee Housing
Amend the Zoning Code to comply with
State requirements regarding farmworker
and employee housing.

Amend the Zoning Code by
January 2025
Completed. The City adopted Zoning Code Amendments to comply with this Action. A definition for “Employee Housing” is being added to the BMC Chapter 17.030 (Definitions) and amendments are being made throughout the Zoning Ordinance to allow employee housing, in compliance with California Health and Safety Code Section 17021.5, subject only to the same requirements as other residential uses within the same zones.

Action H.1m: Senate Bill 35
Streamlining
Establish SB 35 procedures and provide
information online; Develop and implement
the program.

By January 2025 Completed. The City adopted Zoning Code Amendments to comply with this Action and a new application form has been added to the City's website.

Action H.1n: Residential
Incentives
Promote existing incentives and identify
potential new incentives for the
development of residential uses on sites
identified in the Sites Inventory that allow
both residential and nonresidential uses;
Establish and implement a residential
incentives program to encourage
residential development on mixed use
sites. Annually promote the program to the
development community.

Annually review and
promote residential
development incentives;
establish and implement a
residential incentives
program by January 2025
promote the program to the
development community
annually
The City is currently reviewing potential options for new incentive programs and anticipates reviewing options in 2025.

Action H.1o: Safety Element
Update
Adopt an updated Safety Element, which
identifies and addresses flood and fire
hazards.

By January 2025 Completed. The City adopted adopted a new Safety Element in June 2024 to comply with this Action that identified and addressed all new flood and fire hazards.

Action H.1p: Replacement
Housing
Adopt a replacement housing program for
units lost that are currently occupied by
lower-income households or households
subject to affordability requirements of
Government Code Section 66300 within
the last five years.

Adopt program by January
2025
Completed. The City adopted Zoning Code Amendments to comply with this Action.

Chapter 17.910 (Replacement Housing) was added to the BMC that ensures any units currently occupied by lower-income households, or households subject to affordability requirements within the last five years, that are lost for housing units are replaced in compliance with Government Code Section 66300.

Action H.1q: No Net Loss
Monitor housing sites to ensure adequate
sites to accommodate the remaining unmet
RHNA by each income category.

Annually track status of
identified sites and report to
City Council (by April 1 of
each year)
The City has continued to monitor and maintain adequate sites to accommodate the remaining unmet RHNA by each income category.

Action H.1r: Parking
Standards for Studios and 1-
Bedroom Units
Adopt Zoning Code updates for multifamily unit parking requirements by requiring 1.5 parking spaces per 1-
bedroom units and 0.5 spaces per 0-
bedroom units.

Adopt the Zoning Code
updates by January 2025
Completed. The City adopted Zoning Code Amendments to comply with this Action.

Amendments to Chapter 17.620 (Off-Street Parking) were made to address this action.

Action H.1s: CUP and
Design and Site
Development Review
Findings
Adopt Zoning Code updates removing
subjectivity in application findings for
CUPs and Design and Site Development
Reviews.

Adopt the Zoning Code
updates by January 2025
Completed. The City adopted Zoning Code Amendments to comply with this Action.

Amendments to Chapter 17.820 (Design and Site Review) and Chapter 17.830 (Conditional Use Permit) were made to address this action and make all findings objective.

Action H.1t: Mid-Point Policy
Adopt Zoning Code/General Plan updates
removing discretion or constraints, such as
requiring
the exercise of transferable agricultural
credits, significant added amenities,
extensive off-site public improvements, or
other significant improvements for projects
requesting densities above the mid-point
for all residential land use categories.

Adopt the Zoning
Code/General Plan updates
by January 2025
The City is working on updating the Zoning Code/General Plan to remove constraints related to mid-point density. At this time, the City continues to monitor all projects and has ensured that no added constraints currently exist.

Action H.2a: Compliance
with Affordable Housing
Ordinance
Annually monitor development of
affordable housing units and adjust
ordinance as needed. Provide information
on the Affordable Housing Ordinance
online and annually outreach to housing
developers to provide information on the
Ordinance.

Annually monitor affordable
housing production and
provide information to
housing developers
The City continues to monitor the City's Affordable Housing Ordinance and will be reviewing it for potential adjusts in 2025.

Action H.2b: Additional
Development Incentives for
Affordable Housing
Provide incentives to affordable housing
projects to encourage development of
units.

Annually review incentives
and effectiveness of the
program; if necessary,
changes to be made within
one year; Establish direct
financial assistance
procedures by January 2025
and pursue funding annually
The City continues to review potential development incentives for affordable housing.

In 2024, the City applied to be a part of the Accessory Dwelling Unit (ADU) Accelerator Program, which was created for jurisdictions located in California Senate District 7. ADU Accelerator Program grants would be available to incentivize property owners to construct accessory dwelling units through a rebate program.

Action H.2c: First-Time
Homebuyer Assistance
Program
Provide informational materials on the FirstTime Homebuyer Assistance Program online and outreach to the community;
Annually host an in-person First-Time
Homebuyer workshop with approved
lenders, community groups, credit
counseling, and other relevant
groups/organizations to provide assistance
to potential homebuyers; Assist 20
households in accessing First-Time
Homebuyer assistance during the planning
period
Annually review households
assisted and outreach
conducted; annually host
workshops
In 2024, the City opened up applications for the City's First-time Homebuyer Program.

All qualified applicants were placed on interest/waiting list. When it is determined that affordable units will become available, applicants will be selected.

Action H.2d: Affordable
Housing Assistance
Annually identify, pursue, and make
affordable housing development funds
available for affordable housing projects;
At the time an application is submitted for
affordable housing, the City shall review
available funding sources and programs to
determine if there are funds available for
the project to claim; Provide technical
assistance for developers to access
financial assistance and funding sources;
Coordinate with other public agencies to
access resources and pursue funding
opportunities; Utilize the Senior Analyst
that manages affordable programs to be
the point-of-contact for developers seeking
information and assistance, as well as to
identify and pursue funding opportunities;
Through these resources and assistance,
aim to facilitate the development of 50
extremely low-,
50 very low-, and 50 low-income units
during the planning period.

Annual coordination with
public agencies; review
programs on a case-by-case
basis; review affordable
units annually; annually
identify and pursue funding
opportunities
The City continues to annually identify, pursue, and make affordable housing development funds available for affordable housing projects. In 2024, the City applied to be a part of the Accessory Dwelling Unit (ADU) Accelerator Program, which was created for jurisdictions located in California Senate District 7 to assist in the construction of affordable accessory dwelling units through a rebate program.

Action H.2e: Partnership
Program
Meet with developers and outside
agencies when interest is expressed and
follow up annually; Outreach to local and
regional nonprofits and other entities
engaged in building affordable housing to
identify partnership opportunities; Host
builder and developer roundtable meetings
to identify opportunities and market
available incentives and resources;
Proactively market candidate sites and
incentives to the development community
to build relationships and interest.

Meet with developers and
agencies on a case-by-case
basis based on interest and
annually follow-up; annually
conduct proactive outreach
to nonprofits and other
entities to identify
partnership opportunities;
annually host a building and
developer roundtable
meeting; annually
proactively market
candidate sites and
incentives to the developer
community
The City's Planning Development team continue to meet with developers and outside agencies when interest is expressed in building affordable housing. In addition, the City's Economic Development team proactively market candidate sites within the Innovation Center to the development community to build relationships and interest on parcels within the City's Sites Inventory.

Action H.2f: Support
Housing Sponsors
Contact interested housing sponsors on an
annual basis; Establish and implement a
housing sponsors program aimed at
supporting the development of affordable
units though the following actions such as,
but not limited to, support of grant
applications, identifying available sites for
housing development, City involvement in
the development of such sites, and City
financial support and contact of housing
sponsors; Aim to facilitate the development
of 50 affordable units from local
partnerships and the housing sponsors
program
Annually outreach and
review affordable housing
units; biennially review
efforts and make changes, if
necessary; Establish the
housing sponsors program
by January 2024
The City's Planning Development team continue to meet with developers and outside agencies when interest is expressed in building affordable housing. In addition, the City's Economic Development team proactively market candidate sites within the Innovation Center to the development community to build relationships and interest on parcels within the City's Sites Inventory.

Action H.2g: Streamline
Application Process
Biennially review development review
processes and meet with developers to
identify potential constraint to the
development of housing. If constraints are
identified as part of the feedback received,
the City will adopt amendments within 6
months.

Biennially meet with
developers and review
processes, and adopt
amendments within 6
months if feedback is
received identifying
constraints
The City continues to review development review processes to identify potential constraint to the development of housing. While constraints were identified in 2024, if constraints are identified as part of the feedback received, the City will adopt amendments within 6 months.

Action H.2h: Land
Acquisition
Identify potential residential land for
affordable housing, to the extent that
financial and staff resources are available
to proceed with purchase of land; Pursue
funding opportunities for the acquisition of
land for the purpose of partnering with
organizations and developers to develop
affordable housing.

Annually; 2023-2031 The continues to investigate potential options for affordable housing although no opportunities were presented in 2024.

Action H.2i: Density Bonus
Ordinance
Update the Density Bonus Ordinance in
compliance with State law requirements.

As of February 2023, the City Council has
authorized Staff to move forward with a
focused update of the Zoning Ordinance,
including the Density Bonus Ordinance,
and is anticipated to be completed by mid2024.

By December 2024; review
annually and update as
necessary; 2023-2031
Completed. The City adopted Zoning Code Amendments to comply with this Action.

Amendments were made to Chapter 17.720 Density Bonus Program to be in compliance with all State law requirements.

Action H.2j: Priority Building
Inspections for Affordable
Housing Projects
Provide priority building inspections to
housing projects with lower-income units.

On a case-by-case basis;
2023-2031
The City continues to monitor affordable housing projects and assist in providing priority building inspections upon request on a case-by-case basis.

Action H.2k: Support
Flexibility for Certain
Residential Development
Standards
Provide information online on programs
available for projects proposing affordable
housing units and collaborate with
developers on potential opportunities for
flexible development standards on certain
vacant lots; Adopt objective development
standards and conduct community and
developer outreach as part of the process.

This outreach may include, but is not
limited to, workshop, meetings,
informational handouts, e-blasts,
newsletters, and phone calls.

Annually review affordable
housing unit development;
collaborate with developers
on a case by-case basis;
Adopt objective
development standards by
January 2024
The City adopted Interim Residential Design Guidelines in 2023 and is currently working on public outreach for permenant Objective Design Guidelines to be complete by the end of 2025. Public outreach includes both community and developer outreach as part of the process.

Action H.2l: Development
Fees
Address potential constraints to affordable
housing as it relates to development fees;
Conduct a Community Development
comprehensive fee update.

Annually monitor and review
development fees; if
changes are deemed
necessary, amend fee
schedules or collaborate
with external agencies to
amend fee schedules within
one year; Conduct a
Community Development
comprehensive fee update
for Fiscal Year 2024-2026
Completed. In November 2024, the adopted an updated City Council User Fee Report and amend the FY 2023/24 Cost Allocation Plan and Schedule of City Fees to adopt, change, and eliminate certain project and permitting fees including those that may be potential constraints to affordable housing.

Action H.2m: Water and
Sewer Priority
Comply with requirements of State law
associated with provision of Housing
Element to water and sewer providers.

Upon adoption of the 2023-
2031 Housing Element, and
immediately following the
adoption of subsequent
amendments to the Housing
Element
The City continues to comply with all requirements of State law associated with provision of Housing Element to water and sewer providers.

Action H.2n: Affordability
Monitoring
Monitor affordable housing projects that
receive City assistance; Per City
Ordinance, continue to require affordable
housing projects that receive City
assistance to enter into an affordable
housing agreement with the City that
includes provisions to ensure initial and
continuing affordability.

Monitor existing and
proposed affordable
housing projects on a
project-by-project basis;
2023-2031
The City continues to monitor affordable housing projects that receive City assistance and require all new projects to enter into an affordable housing agreement with the City that includes provisions to ensure initial and continuing affordability.

Action H.2o: By-Right
Development of 5th and 4th
Cycle Sites
Allow by-right development for qualifying
sites pursuant to Government Code
section 65583.2(c).

Adopt amendments by
January 2025
Completed. The allows by-right development for qualifying sites pursuant to Government Code section 65583.2(c).

Action H.2o: Monitor Effects
of Regional Fees
Continue to appoint one City Council
Member and one Planning Commissioner
to represent the City of Brentwood on the
ECCCRFFA; Continue to participate in
regular meetings of the JPA, and work with
the other members of the ECCRFFA to
pursue and support reductions to the
regional fee for higher-density residential
uses near major transit stops and
affordable housing developments.

Periodically and throughout
the planning period, as fees
are reevaluated
In 2024, the continued appoint members to represent the City on the ECCCRFFA in order to pursue and support reductions to the regional fee for higher-density residential uses near major transit stops and affordable housing developments.

Action H.3a: Affordable
Housing Design and
Distribution
Monitor affordable housing design and
distribution requirements and make
information on requirements available to
developers and the community online;
Adopt revisions to mixed-use design
requirements following the adoption of the
objective development standards.

Monitor requirements as
projects are proposed;
provide informational
materials online by January
2025; review and update, if
necessary, on a biennial
basis; Adopt revisions
following the adoption of the
objective development
standards
The City adopted Interim Residential Design Guidelines in 2023 and is currently working on public outreach for permenant Objective Design Guidelines to be complete by the end of 2025. The updated Objective Design Standards will include revisions to mixed-use design requirements.

Action H.3b: Community
Education
Maintain informational materials online;
Annually host events/workshops to inform
the community of affordable housing
programs and provide informational
sessions on the housing market, density
examples, and community need; Annually
create and advertise informational
materials related to housing such as, but
not limited to, the housing market,
resources available to the community,
development projects, what different
densities look like, FAQ on affordable
units, and the inclusionary ordinance.

Update materials by
January 2025; review and
update, if necessary, on a
biennial basis; host
community events annually;
Create and advertise
informational materials
annually
The City continues include a wide range of educational materials on the City's website as well as continued social media posts throughout the year on housing related topics including advertising informational materials related to housing such as, but not limited to, the housing market, resources available to the community, development projects, what different densities look like, FAQ on affordable units, and the inclusionary ordinance.

Action H.3c: Development
Incentives
Provide a package to relevant entities and
online summarizing available incentives for
the development of units affordable to
lower- and moderate-income households;
Biennial review of the incentive package
with the development community to receive
feedback on the efficacy of the incentives.

Within one year of receiving feedback,
identify if changes to the package are
necessary to further incentivize affordable
development.

Update materials by
January 2024; review and
update, if necessary, on a
biennial basis
The City continues to monitor potential incentives for development of affordable units through the annual review of the City's Affordable Housing Ordinance. No changes were made to the Ordinance in 2024.

Action H.3d: Marketing
Materials
Provide marketing materials to affordable
housing developers and include an
inventory of sites and information
regarding housing needs (also see similar
actions in Action H.2e and H.2f).

Update materials by
January 2024; review and
update on a biennial basis
The City's Planning Development team continue to meet with developers and outside agencies when interest is expressed in building affordable housing. In addition, the City's Economic Development team proactively market candidate sites within the Innovation Center to the development community to build relationships and interest on parcels within the City's Sites Inventory.

Action H.3e: Meet with
Potential Developers
Outreach to developers with potential
residential development opportunities.

Annually outreach to
developers; annual review
of developer interest and
outreach methods
The City's Planning Development team continue to meet with developers and outside agencies when interest is expressed in building affordable housing. In addition, the City's Economic Development team proactively market candidate sites within the Innovation Center to the development community to build relationships and interest on parcels within the City's Sites Inventory.

Action H.3f: Housing for
Extremely Low-, Very Low-,
and Low-Income Residents
Meet with housing developers to discuss
available programs and funding sources to
develop lower-income housing units;
Provide technical assistance to affordable
housing developers in the form of one-onone meetings to review applications and potential projects with affordable housing
staff, share financing and funding
resources, connect potential applications
to other agencies or organizations with
additional resources and assistance;
Provide written support letters for funding
applications from affordable housing
developers.

Annually meet with
developers; annually
provide technical assistance
and support funding
applications
The City's Planning Development team continue to meet with developers and outside agencies when interest is expressed in building affordable housing. In addition, the City's Economic Development team proactively market candidate sites within the Innovation Center to the development community to build relationships and interest on parcels within the City's Sites Inventory.

Action H.3g: Improve
Participation in Existing
Local Housing Assistance
Conduct multilingual outreach to the
community with available housing
assistance programs
Annually conduct
multilingual outreach;
Annually review
effectiveness of the program
to determine if adjustments
need to be made regarding
outreach methods; if
changes are deemed
necessary, implement within
six months
The City continues to provide educational and informational handouts related to avaiable resources and FAQs in both english and spanish to all new residents in the City.

Action H.4a: Affirmatively
Further Fair Housing
Pursuant to Assembly Bill 686 (AB
686), Chapter 958 Statutes 2018, the
City shall affirmatively further fair
housing by taking meaningful actions
that foster inclusive communities free
from barriers that restrict access to
opportunities based on protected
characteristics, as defined by State
law. The City shall collaborate with the
community, stakeholders, and
appropriate organizations and
agencies to address potential
constraints to fair housing.
2023-2031; annually review
each actions individual
timeline and make changes
as necessary
In 2024, the City began work on analyzing and identifying barriers to entry into homeownership or rental opportunities, reviewing restrictions that may prevent disadvantaged groups from locating in Brentwood, and fostering a more inclusive community for all disadvantaged groups. This work is on going and will continue throughout the Planning cycle.

Action H.4b: Cooperative
Association with Non-Profits
Maintain information online on non-profits
that provide fair housing assistance and
services and, on a need basis, refer cases
and questions to said non-profits.

On a case-by-case basis;
review information available
online annually
The City continues include a wide range of educational materials on the City's website throughout the year on housing related topics including advertising informational materials related to housing such as, but not limited to, the housing market, resources available to the community, development projects, what different densities look like, FAQ on affordable units, regional assistance programs, and the inclusionary ordinance.

Action H.4c: Disseminate
Fair Housing Information
Disseminate fair housing information
annually throughout the community and
annually meet with local organizations and
agencies to provide information on
available resources.

Review annually; meet with
organizations and agencies
annually
The City continues include a wide range of educational materials on the City's website on housing related topics including advertising informational materials related to housing such as, but not limited to, the housing market, resources available to the community, development projects, what different densities look like, FAQ on affordable units, regional assistance programs, and the inclusionary ordinance.

Action H.4d: Foreclosure
Prevention and Loan
Modification Information
Maintain information online on resource for
foreclosure prevention and loan
modification.

Review annually; annually
collaborate with local
organizations and agencies
on available resources
The City continues include a wide range of educational materials on the City's website throughout the year on housing related topics including advertising informational materials related to housing such as, but not limited to, the housing market, resources available to the community, development projects, what different densities look like, FAQ on affordable units, regional assistance programs, and the inclusionary ordinance.

Action H.4e: Housing
Opportunities for Special
Needs Groups
Facilitate the construction of 50 special
needs units (farmworker, affordable senior,
disabled, developmentally disabled, large
households, female-headed household,
homeless) during the planning period;
Annually coordinate with housing
developers to discuss potential constraints
and resources for developing housing for
special needs groups.
2023-2031; annually
coordinate with housing
developers and review
progress in providing
housing for special needs
groups
The City's Planning Development team continue to meet with developers and outside agencies when interest is expressed in building affordable housing including those with special needs. In addition, the City's Economic Development team proactively markets candidate sites within the Innovation Center to the development community to build relationships and interest on parcels within the City's Sites Inventory.

Action H.4f: Coordination
with Agencies Serving the
Homeless
Participate in local and regional efforts to
address the needs of persons
experiencing homelessness; As available,
provide funding assistance and support
funding applications for efforts addressing
homelessness; Seek and pursue funding
opportunities to address homelessness in
the City and participate in regional efforts.

Annually coordinate with
public and private agencies;
review funding and available
assistance annually;
annually pursue funding
opportunities
The City continues to participate in local and regional efforts to address the needs of persons experiencing homelessness including a Community Townhall event in Januiary 2024 related to a discussion on homelessness. The City has continued to seek and pursue funding opportunities to address homelessness in the City and participate in regional efforts.

Action H.4g: Reasonable
Accommodation
Maintain updated information on
reasonable accommodations on the City’s
website; Biennially review and update
applicable procedures and/or requirements
to remove potential constraints; Provide
information on housing resources available
to persons with disabilities to the Regional
Center and other local groups or
organizations serving the needs of persons
with disabilities.

Review biennially, and if
determined necessary,
amend the Zoning Code
within six months; annually
provide information on
housing resources to the
Regional Center and other
local organizations and
groups serving the needs of
persons with disabilities.

In 2024, the City updated the Reasonable Accomodations section of the Zoning Code including drafting a new reasonable accomodations handout and application form.

Amendments to Chapter 17.760 (Reasonable Accommodations for Persons with Disabilities) were made to address this action and make all findings objective.

Action H.4h: Low-Barrier
Navigation Center
Adopt and implement procedures and
regulations to process low-barrier
navigation centers. Procedures shall
include establishing a ministerial approval
process pursuant to State law.

Adopt and implement by
January 2025; review
annually
Completed. The City adopted Zoning Code Amendments to comply with this Action. A definition for “Low-Barrier Navigation Center” was added to Chapter 17.030 (Definitions). In addition, the Code was amended to allow low-barrier navigation centers in areas zoned for mixed uses and non-residential zones permitting multifamily uses.

Action H.4i: Housing for
Persons with Developmental
Disabilities
Collaborate with housing developers and
local organizations to identify the needs of
local persons with developmental
disabilities; Seek State and Federal
funding and support funding applications;
Establish regulatory incentives for projects
proposing housing for persons with
developmental disabilities.

Implement by January 2027;
annually meet with
developers and
organizations and seek
funding opportunities;
review annually
The City's Planning Development team continue to meet with developers and outside agencies when interest is expressed in building affordable housing including those with special needs. In addition, the City's Economic Development team proactively markets candidate sites within the Innovation Center to the development community to build relationships and interest on parcels within the City's Sites Inventory.

Action H.4j: Single-Room
Occupancy (SRO) Units
Define Single-Room Occupancy Units in
the Municipal Code; Collaborate with local
organizations and agencies to discuss the
needs of persons who previously
experienced homelessness; Support and,
when possible, fund local and regional
efforts to address the housing needs of
persons in Brentwood who previously
experienced homelessness.

Add a definition of SRO in
the Municipal Code by
January 2026; collaborate
with organizations annually;
annually review funding
resources; make changes
as necessary throughout the
planning period
Completed. The City adopted Zoning Code Amendments to comply with this Action. A definition for “Single-Room Occupancy” was added to Chapter 17.030 (Definitions) to address this action.

Action H.4k: Emergency
Shelters
Amend the Municipal Code parking
requirements for emergency shelters in
compliance with AB 139; Amend the
Municipal Code to allow emergency
shelters by-right in at least one zone that
allows residential and revise the definition
of emergency shelters pursuant to AB
2339 (2023).

Adopt amendment by
January 2025
Completed. The City adopted Zoning Code Amendments to comply with this Action.

Amendments to Chapter 17.770 (Emergency Shelters) were made to modify parking requirements for emergency shelters. Amendments were also made to Chapter

17.448 PD-38, Subarea C to clarify that residential uses are also permitted consistent with AB 2339. Lastly, definitions for “Bridge Housing” “Respite/Recuperative care” were added to Chapter 17.030 (Definitions).

Action H.4l: By-Right
Permanent Supportive
Housing (AB 2162)
Amend the Municipal Code to permit byright permanent supportive housing in compliance with Government Code section
65651.

Adopt amendment by
January 2025
Completed. The City adopted Zoning Code Amendments to comply with this Action.

The Code was amended throughout to allow supportive housing in areas zoned for multifamily and mixed uses, including non-residential zones permitting multifamily uses
Action H.4m: Reasonable
Accommodations
Adopt Zoning Code updates removing
subjectivity and constraints in application
finding requirements.

Adopt the Zoning Code
updates by January 2025
Completed. The City adopted Zoning Code Amendments to comply with this Action.

Amendments to Chapter 17.760 (Reasonable Accommodations for Persons with Disabilities) were made to address this action and make all findings objective.

Action H.4n: Definition of
Family
Adopt Zoning Code updates removing
constraints posed by the City’s definition of
“Family” to comply with State law
requirements.

Adopt the Zoning Code
updates by January 2025
Completed. The City adopted Zoning Code Amendments to comply with this Action.

An amendment to the definition for “Family” was made within Chapter 17.030 (Definitions) to address this action.

Action H.4o: Residential
Care Facilities
Adopt Zoning Code updates to allow
residential care facilities in all zones
allowing residential uses in the same was
as other residential uses in the same zone.

Adopt the Zoning Code
updates by January 2025
Completed. The City adopted Zoning Code Amendments to comply with this Action.

Amendments were made throughout the Code to remove the CUP requirement for large residential care facilities and to allow these uses in the same way as other residential uses in the same zone.

General Comments

Jurisdiction Brentwood ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2024 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
34 APN Street Address Project Name+ Local Jurisdiction Tracking ID+ Very Low Income Low Income Moderate Income Above Moderate Income Description of Commercial Development Bonus Commercial Development Bonus Date Approved Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation formulas
(CCR Title 25 §6202)
Annual Progress Report Page 87 of 229 January 2020
Jurisdiction Brentwood ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
The description should adequately document how each unit complies with subsection (c) of Government Code Section 65583.1+.

For detailed reporting requirements, see the chcklist here:

Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+ Extremely Low- Income+ Very Low- Income+ Low-Income+ TOTAL UNITS+ https://www.hcd.ca.gov/community‐ development/docs/adequate‐sites‐checklist.pdf Rehabilitation ActivityPreservation of Units At-RiskAcquisition of UnitsMobilehome Park PreservationTotal Units by Income Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report Page 88 of 229 January 2020
Jurisdiction Brentwood ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates an optional field
Reporting Period 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulasPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 Notes
23 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(2 to 4,5+)
Tenure
R=Renter
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
ModerateIncome Non Deed
Restricted
Above
ModerateIncome
Total Moderate Income Units
Converted from Above
Moderate
Date Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 00 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA

Jurisdiction Brentwood
Reporting Period 2024 (Jan. 1 - Dec. 31)Planning Period 6th Cycle 01/31/2023 - 01/31/2031 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
23 4
APN Street Address Project Name+ Local Jurisdiction Tracking ID+ Realistic Capacity Identified in the Housing Element Entity to whom the site transferred Intended Use for Site 1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional fieldCells in grey contain auto-calculation formulas Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.

Jurisdiction Brentwood Note: "+" indicates an optional field Reporting Period 2024
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 34 5 6 7
APN Street Address/Intersection Existing Use Number of Units Surplus Designation Parcel Size (in acres) Notes 010-150-040 Guthrie Ln near SWC of Balfour Rd Other 0 Surplus Land 2.89 Detention Basin019-110-076 SR 4/San Jose Ave Vacant 0 Surplus Land 1.99 Vacant019-082-008 Old Sand Creek Rd at SR 4 Vacant 0 Surplus Land 1.87 Vacant with a large part under PGE lines012-020-003 498 Fairview Ave Vacant 0 Surplus Land 1.27 Vacant - The City Council approved the sale of the land on 12/10/2024.016-190-033 East Sand Creek Road (Sciortino) Vacant 0 Surplus Land 1.26 Vacant016-010-019 1907 Jane Way Vacant 0 Surplus Land 1.01 Vacant016-010-020 1909 Jane Way Vacant 0 Surplus Land 0.8 Vacant019-031-004 2001 Shady Willow Ln Vacant 0 Surplus Land 0.99 Vacant019-050-234 6685 & 6691 Lone Tree Way Vacant 0 Surplus Land 0.75 Vacant 017160-004 1000 Central Blvd Vacant 0 Surplus Land 3.64 Mixed Use - Successor Agency Owned 016-010-016 7030 Brentwood Blvd. Vacant 0 Surplus Land 2.11 Successor Agency Owned013-232-006 SE Corner Oak/Walnut Vacant 0 Surplus Land 1.84 Mixed Use - Successor Agency
Owned - The City Council approved
the sale of the land on 8/27/2024.
010-160-035 400 Guthrie Ln Industrial 0 Surplus Land 1.24 Industrial/Commercial - Successor Agency Owned 013-010-092 Second/Central Vacant 0 Surplus Land 0.5 Mixed Use - Successor Agency Owned NOTE: This table must contain an invenory of ALL surplus/excess lands the reporting jurisdiction owns Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For Contra Costa County jurisdictions, please format the APN's as follows:999-999-999-9

Jurisdiction Brentwood ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2024 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 Project Type Date
Units (Beds/Student
Capacity) Granted
Density Bonus
Notes
23 5 6
APN Street Address Project Name+ Local Jurisdiction Tracking ID+ Unit Category (SH - Student Housing) Date Very Low- Income Deed Restricted Very Low- Income Non Deed Restricted Low- Income Deed Restricted Low- Income Non Deed Restricted Moderate- Income Deed Restricted Moderate- Income Non Deed Restricted Above Moderate- Income Total Additional Beds Created Due to Density Bonus Notes Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
Annual Progress Report Page 92 of 229 January 2020
Jurisdiction Brentwood ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2024 (Jan. 1 - Dec. 31)Planning Period 6th Cycle 01/31/2023 - 01/31/2031 Yes
Table K
Tenent Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.
https://ecode360.com/43626202#43626202 and
https://www.brentwoodca.gov/home/showpublisheddocument/2454/637793974653200000 Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage containing authorizing local ordinance and supporting materials.

Notes

Jurisdiction Brentwood
Reporting Year 2024 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto‐populated based on amounts entered in rows 15‐26.

Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes Summary of entitlements, building permits, and certificates of occupancy (auto‐populated from Table A2) Current Year
Deed Restricted 1Non-Deed Restricted 0Deed Restricted 6Non-Deed Restricted 0Deed Restricted 2Non-Deed Restricted 0 6069
Current Year
Deed Restricted 0Non-Deed Restricted 7Deed Restricted 0Non-Deed Restricted 6Deed Restricted 0Non-Deed Restricted 7 3555
Current Year
Deed Restricted 0Non-Deed Restricted 7Deed Restricted 0Non-Deed Restricted 3Deed Restricted 0Non-Deed Restricted 5 240255

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section50515.02 or 50515.03, as applicable. $ ‐
Task Status
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low

CITY COUNCIL AGENDA ITEM NO. E.10
03/25/2025
SUBJECT: Consideration of a resolution documenting the City Council’s review and approval of the General Plan Annual Progress Report for calendar year 2024
DEPARTMENT: Community Development
STAFF: Alexis Morris, Director of Community Development Erik Nolthenius, Planning Manager

TITLE/RECOMMENDATION
Adopt a resolution finding that the Annual Progress Report accurately reflects the General Plan implementation for calendar year 2024; accepting the report as required by the State of California; and directing staff to forward the report to the Governor's Office of Planning & Research and the State Department of Housing and Community Development.

FISCAL IMPACT
The Annual Progress Report is a State requirement. There is no fiscal impact associated with producing the report, other than staff time.

BACKGROUND
State law requires each city (and county) to adopt a comprehensive, long-term general plan to guide the physical development of the incorporated city, as well as land outside the city boundaries that bears a relationship to its planning activities. (Government Code § 65300.) The general plan serves as an outline for future growth and development, the plan to “build a city.” As such, the general plan contains a series of goals, policies, and actions designed to provide decision-makers with a solid foundation for land use and development decisions so that the overall vision for the community is achieved over time.

State law also requires each city to submit an annual progress report (APR) to the Governor’s Office of Planning and Research (OPR) to report on the implementation status of the goals, policies, and actions of the general plan. (Government Code § 65400.) While OPR offers suggestions on how to prepare the report, there is no standardized format or specific content requirements as there is with the required

CITY COUNCIL AGENDA ITEM NO. E.10
03/25/2025
Housing Element portion of the annual progress report. The general plan APR is included as an attachment to this staff report for the Council’s review and consideration. Following the Council’s acceptance of the APR on the General Plan for calendar year 2024, staff will submit it to OPR and the California Department of Housing and Community Development (HCD) by April 1, pursuant to State law.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
This is an annual item for the City Council.

DATE OF NOTICE
Not Applicable.

ENVIRONMENTAL DETERMINATION
Not Applicable.

ALTERNATIVE OPTION(S)
This is a State requirement, so staff does not recommend any alternatives.

ATTACHMENT(S)

1. City Council Resolution – 2024 General Plan APR

2. 2024 General Plan APR

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD

FINDING THAT THE ANNUAL PROGRESS REPORT ACCURATELY

REFLECTS THE GENERAL PLAN IMPLEMENTATION FOR CALENDAR
YEAR 2024; ACCEPTING THE REPORT AS REQUIRED BY THE STATE OF CALIFORNIA; AND DIRECTING STAFF TO FORWARD THE REPORT TO THE GOVERNOR’S OFFICE OF PLANNING AND RESEARCH (OPR) AND

THE STATE DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT (HCD)
WHEREAS, the State of California mandates that cities and counties prepare an Annual Progress Report on the implementation of their respective general plans in accordance with Sections 65400, et seq., of the Government Code; and
WHEREAS, on July 22, 2014, the City Council adopted a comprehensive update to the General Plan in accordance with Resolution No. 2014-110; and WHEREAS, the City prepared the Annual Progress Report reflecting progress on implementation of the General Plan as required by State law for calendar year 2024; and
WHEREAS, the City prepared its 2024 Annual Progress Report in accordance with the guidelines established by the Governor’s Office of Planning and Research; and
WHEREAS, the City Council held a duly noticed public meeting on March 25, 2025, and reviewed the Annual Progress Report, staff report, and accompanying information, and testimony received from the general public.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood:

A. Hereby finds that the Annual Progress Report accurately reflects the General Plan implementation for calendar year 2024.

B. Hereby accepts the Annual Progress Report on the General Plan implementation for calendar year 2024 as required by the State of California and directs staff to forward the report to the Governor’s Office of Planning and Research and the State Department of Housing and Community Development.

ADOPTED by the City Council of the City of Brentwood at its regular meeting of March 25, 2025, by the following vote:

2024 GENERAL PLAN ANNUAL PROGRESS REPORT
California Government Code Section 65400 requires cities and counties to submit an annual progress report (APR) on the General Plan to the City Council, the Governor’s Office of Planning and Research (OPR), and the California Department of Housing and Community Development (HCD) by April 1 of each year. The primary purpose of the APR is to provide the City Council with an update on the City’s progress in implementing the General Plan during the prior year. This APR is organized as follows:
 General Plan Background
 Amendments to the General Plan adopted by the City Council in 2024  Proposed General Plan Amendments
 Other Significant Projects/Initiatives
General Plan Background
The City’s General Plan (comprehensively updated on July 22, 2014) identifies the community’s vision for the future and provides a framework that guides decisions on growth, development, and conservation of open space and resources in a manner that is consistent with the quality of life desired by the city's residents and businesses.

The General Plan includes the seven State-mandated elements (Circulation, Conservation, Housing, Land Use, Noise, Open Space, and Safety). In addition, there are several optional elements of special and unique concern to the community, including Community Services and Facilities, Economic Development, Fiscal Sustainability, Growth Management, and Infrastructure.

Each element begins with a brief overview, followed by a series of goals, policies, and actions:
 A goal is defined as a description of the general desired result that the community seeks to create.
 A policy is defined as a specific statement that guides decision-making as the City works to achieve the various goals and objectives.  An action is defined as an implementation measure, procedure, technique, or specific program to be undertaken by the City to help achieve a specified goal or implement an adopted policy.

City of Brentwood 2024 General Plan Annual Progress Report 2 The last chapter (Chapter 12) of the General Plan specifically addresses implementation. At the time the General Plan was comprehensively updated in 2014, each action was included in Chapter 12 and was assigned a relative priority level (A, B, or C):
 Priority level A implies that the start of the action will be implemented in the relatively short-term (approximately 1-5 years).
 Priority level B implies a somewhat longer-term implementation (approximately 5-10 years).
 Priority level C indicates a longer-term implementation schedule (approximately 10-20 years).

In addition, a number of actions are identified as “ongoing,” which refers to them either already being undertaken by the City or those that are expected to continue on a periodic/perpetual basis.

Amendments to the General Plan adopted by the City Council in 2024 State law allows mandatory elements of the General Plan to be amended up to four times per calendar year. This allows the General Plan to remain a current document responsive to the community’s needs. Requests for amendments may be submitted by individuals or initiated by the City Council. Since the General Plan was adopted in 2014, eight amendments have been approved, including two in 2024 (as shown in the table below):

File # Action Applicant Description
GPA 24-001 Approved on February
13, 2024 (Resolution
No. 2024-16)
City of Brentwood 6
th Cycle Housing
Element Update
GPA 24-002 Approved on June 25,
2024 (Resolution No.
2024-74)
City of Brentwood Safety Element
Update
Two General Plan amendments were approved by the City Council in 2024, both related to the Housing Element:
 State law requires periodic updates to the Housing Element on specific schedules, or cycles. The previous (5th Cycle) Housing Element, adopted by the City Council and certified by the State in 2015, covered the planning period from 2015-2022. The current Housing Element Update (6th Cycle) was originally adopted by the City Council on March 14, 2023, via Resolution No. 2023-31, to address the period from 2023-2031. That action was then superseded by the City Council adopting Resolution No. 2024-16 on February 13, 2024 to adopt the City’s November 2023 submittal to HCD.  Following the City Council’s adoption of Resolution No. 2024-16, the City Council adopted a required update to the Safety Element on June 25, 2024.

City of Brentwood 2024 General Plan Annual Progress Report 3 Proposed General Plan Amendments
There are no projects currently in process that involve General Plan amendments.

Other Significant Projects/Initiatives
 In the wake of the City’s adoption of a Housing Element for the 6th Cycle, the City has taken numerous implementing actions, as set forth in the annual progress report on the City’s status and progress in implementing its Housing Element, the contents of which are incorporated herein.  Focused amendments to the Zoning Ordinance, including objective design standards, compliance with SB 330, and consistency with State law. These amendments are currently underway as a result of direction previously provided by the City Council.
 Once the amendments referenced above are complete, regular maintenance will be needed to keep the Zoning Ordinance and Brentwood Municipal Code aligned with State law.

General Plan Implementation
In calendar year 2024, the City undertook and continued a wide variety of actions to implement General Plan goals, policies, and actions, including, but not limited to, the following:

General Plan Action Action
Action CIR 1c: The Public Works
Department shall maintain a systematic
pavement management program and
identify and prioritize maintenance
projects in the City’s CIP.

1. Street maintenance should include
upkeep and regular cleaning of bicycle
routes to remove debris and repair poor
pavement conditions that discourage
bicycle riding

2. The Pavement Management Program
data system should address signage
and pavement quality throughout the
city.

The City of Brentwood’s 2024/25 CIP
includes Project Number 336-31703
(‘Pavement Management Program –
2024’), which consists of rehabilitation
of existing pavement, sidewalk,
driveway approaches, curb and gutter.

The roadways and walkways are
selected based on the City's pavement
management system, cost
effectiveness, safety, and constraints.

Action CSF 2h: Implement a wide
range of public outreach programs,
including the City’s website,
newsletters, and other emerging
communications technologies to keep
the public informed about available
parks, trails, and recreation facilities,
programs, and services.

In calendar year 2024, the City of
Brentwood utilized a variety of outreach
measures to notify the public as to the
availability of parks, trails, and
recreation facilities, programs, and
services. These included social media
posts on the City’s Facebook webpage,
notices on the City’s webpage

City of Brentwood 2024 General Plan Annual Progress Report 4 General Plan Action Action
(www.brentwoodca.gov), and
information in the monthly ‘Brentwood
Buzz’ newsletter, among other vehicles.

Action CSF 2k: Continue to pursue
joint-use of schools and detention
facilities to supplement the parks,
trails, and recreation needs of the
community.

The City of Brentwood continues to
operate under joint use agreements
with the Liberty Union High School
District and the Brentwood Union
School District to secure facilities for
various recreational needs.

Action CSF 5b: Require new
development to pay applicable school
facility impact fees and work with
developers and the school districts to
ensure that adequate school and
related facilities will be available.

The City of Brentwood requires
development to pay all applicable
school impact fees, as governed by SB
50 (Government Code § 65996).

Action COS 4b: Continue to identify
which storm water and drainage
facilities are in need of repair and
address these needs through the City’s
Capital Improvement Program.

The City adopted its CIP for 2024/25-
2028/29 in calendar year 2024.

Included in the CIP are a number of
projects that identify storm water
and/or drainage facilities in need of
repair, including:
 CIP #562-56414 (rehabilitation of
the Midway and Park Way alleys in
Downtown and consists of the
installation of new water, sewer and
storm drain facilities and either the
removal or replacement of existing
infrastructure to correct existing
operations and maintenance
constraints due to the age of the
facilities);
 CIP #336-31701 (Lone Tree Way
Roadway Improvements, including
widening and construction of
sidewalk, curb and gutter, conversion
of overhead utility lines to
underground, extension of the storm
drain system including constructing a
bioretention, installation of a new
rectangular rapid flashing beacon and
a new traffic signal); and
 CIP #562-56419 (Brentwood Manor
Water and Wastewater Rehabilitation,
including the replacement of 3,200

City of Brentwood 2024 General Plan Annual Progress Report 5 General Plan Action Action
linear feet of water, sewer and storm
drain facilities to correct existing
operations and maintenance
constraints due to the age of the
facilities)
Action COS 4i: Provide a conservation
page (or similar page) on the City’s
website that provides links to resource
agencies (i.e., CDFW, USFWS, USACE,
etc.) and provides information
regarding local and regional
conservation and environmental
programs, to the extent that the City
has readily available information.

The City’s webpage has been amended
to include a ‘Conservation and Open
Space’ page (available at:
www.brentwoodca.gov/
government/communitydevelopment/conservation-and-openspace) that provides information on the City’s conservation and open space
goals, policies, and actions; local and
regional conservation and
environmental programs; state and
federal conservation resources; and
environmental hazards protection
resources.

Action COS 6d: Require a cultural and
archaeological survey prior to approval
of any project which would require
excavation in an area that is sensitive
for cultural or archaeological resources.

If significant cultural or archaeological
resources, including historic and
prehistoric resources, are identified,
appropriate measures shall be
implemented, such as documentation
and conservation, to reduce adverse
impacts to the resource.

As part of its review under the
California Environmental Quality Act
(Public Resources Code §§ 21000, et
seq., as further governed by 14 CCR §§
15000, et seq.), the City evaluates
individual projects’ impacts on cultural
and archaeological resources. In the
event such resources are identified, the
City requires mitigation measures be
implemented to reduce adverse impacts
to the resource. Such measures
include imposition of the requirements
of Health & Safety Code § 7050.5 and
Public Resources Code §§ 5097.98 and
21083.2, among other authorities.

Action LU 6g: Use assessment
districts, homeowners' associations,
and similar programs to install and
maintain street trees, landscaping,
fencing, landscaped sound walls, and
other rights of way improvements.

As part of the development review and
approval process, the City routinely
employs mechanisms such as the
creation of Lighting and Landscape
Assessment Districts to fund
appropriate facilities associated with
development.

CITY COUNCIL AGENDA ITEM NO. E.11
03/25/2025
SUBJECT: Consideration of actions pertaining to the City’s Landscape and Lighting Assessment Districts, including Landscape and Lighting Assessment Districts No. 19-3 and No. 21-1, and the Citywide Park Maintenance District No. 98-1 for Fiscal Year 2025/26.

DEPARTMENT: Parks and Recreation
STAFF: Darin Gale, Interim Director of Parks and Recreation Aaron Wanden, Park Maintenance Manager
Tammy Homan, Management Analyst

TITLE/RECOMMENDATION
Adopt a Resolution of Initiation appointing Francisco & Associates, Inc., (“FAI”) as the Engineer of Work for the Landscape and Lighting Assessment Districts, including the Landscape and Lighting Assessment District No. 19-3, Landscape and Lighting Assessment District No. 21-1 (the “LLADs”), and the Citywide Park Maintenance District No. 98-1 (collectively, the “Districts”) for Fiscal Year 2025/26; ordering the Engineer of Work to prepare and file the Engineer’s Reports for Fiscal Year 2025/26; and making a finding that the actions are categorically exempt from the California Environmental Quality Act, and approving and authorizing the City Manager to execute the Agreement for Professional Assessment Engineering and Special Tax Consulting services in an amount of $477,900, plus a contingency amount of $47,790 for additional services for a total not to exceed agreement amount of $525,690 for FY 2025/26 and FY 2026/27 assessment year activities.

FISCAL IMPACT
If approved, the cost of the services by assessment year would be as summarized below:

To ensure the LLADs are self-supporting, each existing district has had an administrative cost factored into the assessment rate during formation, to cover Assessment Agreement Contingency Total
Year Amount Amount Amount
2025/26 $ 238,950 $ 23,895 $ 262,845
2026/27 $ 238,950 $ 23,895 $ 262,845
Total $ 477,900 $ 47,790 $ 525,690

CITY COUNCIL AGENDA ITEM NO. E.11
03/25/2025
creation of the annual Engineer’s Reports and levying of assessments. Funds to cover the costs associated with each LLAD annexation are deposited with the City by the developer.

Funding for contract services provided under this agreement are as follows:

The Fiscal Year 2024/25 – 2025/26 Operating Budget includes appropriations for the services to be provided and no budget amendment is required.

If approved, the agreement with FAI will provide services from April 1, 2025 to completion of services for the 2025/26 and 2026/27 assessment year activities, with an option to extend the term of the agreement for services for two additional assessment years. The costs for future years would be built into future Operating Budgets.

BACKGROUND
The Landscaping and Lighting Act of 1972 (the “Act”) requires that an annual review and updated Engineer’s Reports be prepared to set assessment rates each fiscal year.

The Act also requires an Engineer’s Report to be generated for any new assessment districts or any annexations into existing assessment districts.

The City has utilized FAI for these services since 2007. As part of the City’s continuing efforts to ensure it receives high quality service for Professional Assessment Engineering and Special Tax Consulting Services for LLADs, Citywide Park Maintenance District No. 98-1, Water/Sewer Standby Charges, R Area Administration Services and additional assessment and tax services as needed, staff prepared a Request for Qualifications (RFQ) and sent it to six qualified firms and posted on the City’s website on January 29, 2025. The due date for the proposals was February 18, 2025. Five firms, including DTA, Francisco and Associates, Inc., Harris & Associates, NBS, and Webb Municipal Finance responded. All proposals were compared and evaluated thoroughly by staff using the following criteria:
 General qualifications
Fund
Agreement
Amount
Contingency
Amount
Total
Amount
LLAD's $ 207,450 $ 20,745 $ 228,195
Citywide Parks Maintenance District $ 20,750 $ 2,075 $ 22,825 Water and Wastewater Enterprise $ 10,750 $ 1,075 $ 11,825 Total $ 238,950 $ 23,895 $ 262,845
Funding Sources for 2025/26 and 2026/27 Assessment Year Costs

CITY COUNCIL AGENDA ITEM NO. E.11
03/25/2025
 Relevant experience
 Proposed staffing
 Pricing
 Proposed approach
 Responsiveness
 References
FAI received the overall highest score, mostly due to their fully inclusive pricing and the thoroughness displayed in their proposed approach. In compliance with Proposition 218, FAI also guarantees that one of their on-staff registered professional engineers will prepare, author, and sign the City’s annual Engineer’s Reports as the Engineer of Work. It should be noted that FAI has extensive knowledge and familiarity of the City’s LLADs and City Wide Park Maintenance District No. 98-1 and specifically the special verus general benefit analysis as it applies to the City of Brentwood.

Based on the above evaluation process, the City’s previous experience with FAI, their commitment to excellent, personalized service, the length of time they have been in operation, and their existing extensive knowledge of Brentwood, staff recommends that Francisco be selected to provide services for the next two assessment years.

Approval of this Council action will appoint FAI as the Engineer of Work. The professional services agreement with FAI covers the above listed services for the Consolidated Landscape and Lighting Assessment Districts and Citywide Park Maintenance District work, as well as additional Assessment Engineering Services. It is proposed that FAI will prepare four Engineer’s Reports for this year: (a) one for the LLADs, (b) one for LLAD No. 19-3, (c) one for LLAD No. 21-1, and (d) one for the Citywide Park Maintenance District. If there are any annexations into existing LLADs or if the formation of a new LLAD is necessary, they will either be included with the future LLAD Consolidated Report, the LLAD No. 19-3 Report, or a new annual report will be created. Francisco will also update the findings of the facilities and expenses associated with the LLADs due to increased areas of public landscaping from residential and commercial development projects that have been accepted for City maintenance.

In addition, this Council action will initiate the Fiscal Year 2025/26 proceedings for the levy and collection of annual assessments for existing assessment districts. This involves directing the Engineer of Work to prepare the Fiscal Year 2025/26 Engineer’s Reports. Thereafter, the City Council may adopt a Resolution preliminarily approving (as filed or as modified) the Engineer’s Reports and a Resolution of Intention to levy and collect assessments for Fiscal Year 2025/26. Following such action, the City Council at a subsequent meeting would hold a public hearing and may adopt a resolution confirming the assessments (either as preliminarily approved or as

CITY COUNCIL AGENDA ITEM NO. E.11
03/25/2025
modified at the conclusion of the public hearing) and authorizing the levy and collection of such assessments.

The full scope of work provided by Francisco & Associates and covered in the attached agreement includes:

1. Preparation of the FY 2025/26 and 2026/27 Consolidated Landscape and Lighting Assessment Districts Engineer’s Reports;

2. Preparation of the FY 2025/26 and 2026/27 Citywide Park Maintenance District No. 98-1 Engineer’s Reports;

3. Preparation and filing of the FY 2025/26 and 2026/27 Consolidated Landscape and Lighting District and Citywide Park District assessments with the Contra Costa County Auditor;

4. Update of the capital replacement database for the Landscape and Lighting Facilities and Citywide Park District;

5. Assistance with budget preparation for the Consolidated Landscape and Lighting Assessment Districts, Citywide Park Maintenance District, R Area Landscape, and associated Capital Replacement account;

6. Assistance with Landscape and Lighting Assessment District formation and/or annexation proceedings of new development projects, including noticing and balloting of property owners;

7. Update special benefit analysis of existing Landscape and Lighting Assessment Districts;

8. Update Landscape and Lighting Assessment Districts, Citywide Park Maintenance District, R Area Landscape inventory and map;

9. Preparation and filing of the FY 2025/26 and 2026/27 Water and Sewer Standby Charges with the Contra Costa County Auditor; and

10.Development of Proposition 218 Mailing Database for Utility Rate Increases.

The original two-year agreement, if approved, includes an option authorizing the City Manager to extend the agreement for two additional assessment years.

CITY COUNCIL AGENDA ITEM NO. E.11
03/25/2025

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

DATE OF NOTICE
Request for Qualifications published on City website and notices sent by email on January 29, 2025.

ENVIRONMENTAL DETERMINATION
The City’s action is categorically exempt from the California Environmental Quality Act (CEQA). The action consists of initiation of proceedings for the levying of annual assessments for landscape, lighting, trail, and park maintenance purposes and is within certain classes of projects that have been determined not to have a significant effect on the environment in that it meets the criteria set forth in sections 15273 (Rates, Tolls, Fares, and Charges), 15301(c) (Existing Facilities), and 15306 (Information Collection) of the State CEQA Guidelines.

ALTERNATIVE OPTION(S)
Alternative Options to the Staff Recommendation:

1. Do not approve staff’s recommendation. Not approving this action will result in the inability of the City to perform required assessment activities for Fiscal Years 2025/26 and 2026/27 in a timely fashion to fund the operation, maintenance, and replacement of public improvements associated with the Landscape and Lighting Assessment Districts.

2. Continue item with direction for staff to return with additional information.

ATTACHMENT(S)

1. Previous Action

2. Resolution

3. Agreement

ATTACHMENT 1 - PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

Actions were taken in previous years to form the City’s existing 70 Landscape and Lighting Assessment Districts (“LLADs”) and Citywide Park Maintenance District.

Engineer’s Reports setting the annual assessment rates have been approved each year by the City Council prior to finalizing the property tax roll with Contra Costa County and levying assessments.

RESOLUTION NO. 2025-XX

A RESOLUTION OF INITIATION APPOINTING FRANCISCO &

ASSOCIATES, AS THE ENGINEER OF WORK FOR THE LANDSCAPE

AND LIGHTING ASSESSMENT DISTRICTS, INCLUDING THE
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 19-3,
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 21-1,
AND THE CITYWIDE PARK MAINTENANCE DISTRICT NO. 98-1
FOR FISCAL YEAR 2025/26; ORDERING THE ENGINEER OF WORK
TO PREPARE AND FILE THE ENGINEER’S REPORTS FOR FISCAL
YEAR 2025/26; AND MAKING A FINDING THAT THE ACTIONS

ARE CATEGORICALLY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT, AND APPROVING AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT FOR PROFESSIONAL ASSESSMENT ENGINEERING
SERVICES IN THE AMOUNT OF $477,900, PLUS A 10%
CONTINGENCY AMOUNT OF $47,790 FOR A NOT TO EXCEED
FUNDING AMOUNT OF $525,690 FOR FY 2025/26 AND FY
2026/27 ASSESSMENT YEAR ACTIVITIES.

WHEREAS, the Landscape and Lighting Assessment Districts, encompassing the City of Brentwood’s existing 70 Landscape and Lighting Assessment Districts, and the Citywide Park Maintenance District No. 98-1 (collectively, the “Districts”), were previously established by the City Council and approved by the property owners; and WHEREAS, the general location and boundaries of the Districts are shown on the maps on file in the office of the City of Brentwood Department of Parks and Recreation and are incorporated herein by reference and open to public inspection; and
WHEREAS, the City has previously levied assessments on property in these Districts to pay for improvements therein; and
WHEREAS, Section 22622 of the California Streets and Highways Code requires the City Council to annually adopt a resolution of initiation generally describing any proposed new improvements or any substantial changes in existing improvements to be included for the determination of annual assessments levied for any existing assessment district created under the Landscaping and Lighting Act of 1972; and
WHEREAS, Section 22622 further requires that the City Council order the preparation of an Engineer’s Report prior to declaring their intention to levy annual assessments for any such district; and
WHEREAS, Francisco & Associates, Inc., has expertise and experience in the proceedings of the Landscaping and Lighting Act of 1972 and the City has utilized Francisco and Associates, Inc., for these services since 2007; and

WHEREAS, as part of the City’s continuing efforts to ensure it receives high quality service for these districts, staff prepared a Request for Qualifications (RFQ) for an Engineer of Work and sent it to six qualified firms and also posted on the City’s website; and
WHEREAS, the due date for the proposals was February 18, 2025, and five firms responded with proposals that were thoroughly evaluated by staff using the criteria outlined in the RFQ; and
WHEREAS, based on the evaluation process, the City’s previous experience with Francisco and Associates, Inc., their commitment to personalized service, the length of time they have been in operation and their existing extensive knowledge of Brentwood, staff recommends that Francisco and Associates, Inc., be selected to provide services for the next two assessment years.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that:

1. The recitals set forth above, are true and correct and material to the adoption of this resolution; and

2. The improvements to be made in these Districts are generally described as the operation, maintenance and servicing of parks, trails, arterial roadway and intract street lighting and landscaping, irrigation, and associated facilities located in public areas; and

3. Francisco & Associates, Inc., is the firm designated by this City Council as the Engineer of Work for the Landscape and Lighting Assessment Districts, including the Landscape and Lighting Assessment District No. 19-3, Landscape and Lighting Assessment District No. 21-1, and the Citywide Park Maintenance District No. 98-1 for Fiscal Year 2025/26, and is hereby directed to prepare and file Engineer’s Reports for Fiscal Year 2025/26 in accordance with the provisions of the Landscaping and Lighting Act of 1972 and Article XIII D, Section 4, of the California Constitution; and

4. The Professional Services Agreement with Francisco & Associates in an amount not to exceed $477,900, plus a 10% contingency amount of $47,790, for a not to exceed amount of $525,690 for Fiscal Year 2025/26 and Fiscal Year 2026/27 assessment year activities for Landscape & Lighting Assessment Districts, including Landscape and Lighting Assessment District No. 19-3 and Landscape and Lighting Assessment District No. 21-1, as well as Citywide Park Maintenance District No. 98- 1 for Fiscal Year 2025/26 is hereby approved, and the City Manager or his/her designee is authorized to execute same; and

5. The initial term of the Professional Services Agreement is April 1, 2025 through June 30, 2027, with an option to extend the contract for two additional assessment years based upon a satisfactory review of Consultant's performance, City needs, and appropriation of funds by the City Council; and

6. The City’s actions detailed in this resolution are categorically exempt from the California Environmental Quality Act (CEQA), as the actions consist of the initiation of proceedings for the levying of annual assessments for landscape, lighting, and park maintenance purposes and is within certain classes of projects that have been determined not to have a significant effect on the environment in that it meets the criteria set forth in sections 15273 (Rates, Tolls, Fares, and Charges), 15301(c) (Existing Facilities), and 15306 (Information Collection) of the State CEQA Guidelines.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of March 2025 by the following vote:

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AGREEMENT FOR PROFESSIONAL ASSESSMENT ENGINEERING

AND SPECIAL TAX CONSULTING SERVICES
[Francisco & Associates, Inc.]
THIS AGREEMENT is made and entered into as of the _____ day of ___________________, 2025 by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Francisco & Associates, Inc., a California Corporation ("Consultant") (each a “Party” and collectively, the “Parties”).

RECITALS
A. City requires the professional services of a consultant specifically trained and experienced in professional Assessment Engineer and Special Tax Consulting Services, which includes: 1) Assessment Engineering Services in connection with the annual administration services for the Landscaping & Lighting Assessment Districts (LLADs), Citywide Park Maintenance District No. 98-1, Water Sewer Standby Charges and Roadway Landscape (R Area) Assessment Districts and 2) any other assessment and tax services required by the City, which are professional services outside of services offered by City.

B. Consultant has the professional skills and experience necessary to perform the services described in this Agreement.

C. Consultant customarily engages in these services as part of its independently established trade, occupation, and/or business, separately from its work for City.

D. City desires to engage Consultant to provide these services by reason of its qualifications and experience in performing such services
E. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work on the terms and manner set forth in this Agreement.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1. Scope of Work.

1.1 City retains Consultant, as an independent contractor, to perform, and Consultant agrees to render, those services (the "Services") that are described in the attached Exhibit "A," which is incorporated by this reference, pursuant to this Agreement’s terms and conditions.

1.2 Consultant will control the manner and the means of the work to be performed, and be responsible for the professional quality, technical accuracy and coordination of the Services. Consultant will, without additional compensation, correct or revise any errors or deficiencies in the Services.

1.3. Consultant will keep City informed on a regular basis that the Services are being performed in accordance with the requirement and intentions of this Agreement.

1.4 If applicable, Consultant has designated those persons listed in Exhibit “A” to provide the Services to the City. Consultant will not change or reassign those persons described in Exhibit “A” without prior written notice to City, and will not replace those individuals with individuals to whom City has a reasonable objection.

2. Standard of Performance. Consultant acknowledges that in entering into this Agreement the City is relying on Consultant's special skills and experience to do and perform the Services. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Northern California area. The acceptance of the Services by City does not release Consultant from these obligations.

2 PSA_City Attorney Approved Version 071522
Consultant will be responsible for employing or engaging all persons necessary to perform the Services.

Consultant will control the manner and means of the services to be performed by its employees and subconsultants. All of Consultant's staff will be qualified by training and experience to perform their assigned tasks. Consultant will give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and will keep the Services under its control.

On demand of City, if any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she will be discharged immediately from the Services.

3. Term. Unless earlier terminated, the term of this Agreement will be effective from April 1, 2025 through June 30, 2027. The City Manager may amend the Agreement to extend it for two additional oneyear periods, or parts thereof, in an amount not to exceed two hundred thirty-eight thousand nine hundred fifty dollars ($238,950) per Agreement year. Extensions will be based upon a satisfactory review of Consultant's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.

4. Schedule. Consultant will generally adhere to the schedule set forth in Exhibit “A” provided, that City will grant reasonable extensions of time for the performance of the Services occasioned by unusually lengthy governmental reviews of Consultant’s work product or other unavoidable delays occasioned by unforeseen circumstances; provided, further, that such unavoidable delay will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.

Consultant acknowledges the importance to City of City’s project schedule and agrees to put forth its best professional efforts to perform the Services in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound practices. Consultant will work such overtime or engage such personnel and equipment as necessary to maintain the schedule, without additional compensation.

5. Compensation.

5.1 The total fee payable for the Services to be performed during the term of this Agreement will be a not to exceed amount of two hundred thirty-eight thousand nine hundred fifty dollars ($238,950) for the administration of the 2025/26 assessment year activities and two hundred thirty-eight thousand nine hundred fifty dollars ($238,950) for the administration of the 2026/27 assessment year activities as may be further specified in the attached Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the Services.

5.2 Payment will occur only after receipt by City of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.

5.3 Within thirty (30) days after receipt of any applicable progress payment request, City will verify the accuracy of the request, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. No payment made prior to completion and acceptance of the Services will constitute acceptance of any part of the Services.

City reserves the right to withhold payment from Consultant on account of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder.

6. Status of Consultant. Consultant will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Consultant’s independent calling, and not as an employee of City. The persons used by Consultant to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation

3 PSA_City Attorney Approved Version 071522
payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Consultant or any agent, employee, or contractor of Consultant for work done under this Agreement. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors.

At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Consultant.

7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or his/her designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.

Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.

8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.

9. Indemnification. Consultant will hold harmless, defend and indemnify City, its officers, agents, volunteers and employees from and against any and all claims, demands, costs or liability including attorney fees arising out of or in any way connected with the performance of this Agreement, caused in whole or in part by any act or omission of the Consultant, any of its subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent caused by the active negligence, sole negligence, or willful misconduct of City.

10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."

10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.

10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.

10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.

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10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.

10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.

10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.

10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.

10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.

10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.

10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.

10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.

10.8 Waiver of Subrogation. The policies shall contain a waiver of subrogation for the benefit of City.

11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.

12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

13. Ownership of Documents.

13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.

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13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement is terminated for any reason prior to completion of the Project and if under such circumstances City uses, or engages the services of and directs another consultant to use, the Work Product, City agrees to hold Consultant harmless from any and all liability, costs, and expenses relative to claims arising out of matters and/or events which occur subsequent to the termination of this Agreement as a result of causes other than the fault or negligence of Consultant, or anyone for whose acts it is responsible, in preparation of the Work Product. Consultant will not be responsible for deficiencies solely attributable to modifications of the Work Product performed by others, or that arise from use of the Documents in connection with a project or site other than that shown in the Work Product.

14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.

15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.

16. Notices. Any notices relating to this Agreement shall be given in writing and shall be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:

For City:

City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No. (925) 516-5111
Facsimile No. (925) 516-5447
Attn: Aaron Wanden, Park Maint. Mgr.

For Consultant:

Francisco & Associates, Inc.
231 Market Place, Suite 543
San Ramon, CA 94583
Phone No. (925) 867-3400
Facsimile No. (925) 867-3415
Attn: Eduardo Espinoza, Managing Principal
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.

17. Conflicts of Interest.

17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.

17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.

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18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws and ordinances and regulations (“Laws”) which in any manner affect those employed by Consultant, or in any way affect the performance of the Services by Consultant. Consultant will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of the Services with all applicable laws, ordinances and regulations.

19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.

20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.

21. Termination. In the event of the Consultant's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant's place of business, or at the offices of a subconsultant.

Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.

22. Covenants Against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.

23. Claims And Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.

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24. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.

25. Testimony. Consultant will testify at City's request if litigation is brought against City in connection with Consultant's services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant's actual or alleged negligence or other wrongdoing, City, upon prior written agreement with Consultant will compensate Consultant for time spent in preparation for testimony, testimony, and travel at Consultant's standard hourly rates at the time of actual testimony.

26. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.

27. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed to be a part of such sections and will not be construed to change the meaning of the section.

28. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed to be a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law. The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.

29. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.

30. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.

31. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances shall be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable to the fullest extent permitted by law.

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32. Signatures.

32.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.

32.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section

16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.

CONSULTANT:

By:

Eduardo Espinoza, CEO/Secretary
CITY:

By:

Tim Y. Ogden, City Manager
ATTEST:

By:

Amanda McVey, City Clerk
APPROVED AS TO FORM:

By:

Katherine Wisinski, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.

Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.

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EXHIBIT “A”

SCOPE OF SERVICES
A. Scope of Work to be Performed – Assessment Engineering The City desires the firm to provide services described as follows:

Preparation of the Engineer’s Reports and Levying of Assessments  Prepare annual engineer’s reports to include: description of improvements, annual budgets, benefit spread methodologies, assessment district diagrams and a listing of individual assessments for each parcel within each assessment district.  Meet with City staff to review scope of work, project schedule and any changes to the proposed assessment districts which may affect revenues. Identify any changes in the quantity and type of improvements that the City is to maintain for the ensuing year.  Collect available data from the County Assessor’s office and from City staff that is pertinent to the annual administration of the assessment districts. The ensuing year’s data would include the secured closed property tax roll for the County and proposed budgets and annexation/deannexation information from City staff.  Prepare the updated assessment diagrams in GIS to include parcels within the boundaries of the assessment district. This includes all parcels that have either annexed or de-annexed into the assessment districts from the prior year.
 Provide the City with a GIS database each year along with 11” x 17” copies for internal use.  Work with City staff to prepare annual budgets, estimate which improvements are coming on-line, project which final maps will be filed to estimate number of units to assess. Data will be used to estimate the upcoming fiscal year’s assessment rate and Capital Reserve collection.  Prepare the Draft Preliminary Engineer’s Reports and coordinate the preparation of the City Council staff report with the Parks and Recreation Department’s staff. The draft Preliminary Engineer’s reports will include a description of improvements, the ensuing year’s maintenance budget, the benefit-spread methodology, Assessment District Diagrams and a listing of individual assessments for the ensuing year.
 Submit the draft Preliminary Engineer’s Reports to City staff for review and comment. Based upon the comments received from City staff, prepare the final Preliminary Engineer’s Reports and submit to City staff for City Council approval.
 Upon request of the City, attend the City Council meeting regarding the adoption of the Resolution of Intention and approval of the Preliminary Engineer’s Reports. Based upon the comments received from City staff and City Council Members at the council meeting to approve the Preliminary Engineer’s Reports, prepare the Final Engineer’s Reports and subsequent City Council staff report and submit to City staff for City Council approval.  Upon request, attend the Public Hearing regarding the approval of the Final Engineer’s Reports and adoption of the Resolution Authorizing the Levy of Assessments.  Compile all budgets and provide them in a format that is acceptable with the City’s Finance department format.
 In accordance with the County’s annual submittal requirements, file the Engineer’s Reports, Assessment Diagrams and Resolutions Authorizing the Levy of Assessments and Water/Sewer Standby charges with the County Auditor’s office.
 Prepare the annual Auditor’s Reports in County approved electronic format. Any rejected parcels resulting from the first submittal will be researched and resubmitted to the County to ensure that the City receives all of the assessment revenue that is due to the City.  Provide property owner assistance, which will involve researching property owner questions, and if necessary, provide written responses to customer questions. Coordinate any changes with the County Auditor’s office.
 Once each subdivision’s improvements have been accepted by City Council, audit the area to ensure all utility accounts (including water meters and street lights), areas of landscaping and maintenance are being accounted for correctly to each landscape and lighting district.  Assist City staff on a bi-monthly basis with the tracking of the current fiscal years budgets. This

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includes tracking revenues and expenditures for each of the assessment districts, and periodically analyzing the City’s water and electricity usage.
 Update, prepare and deliver 11” x 17” Landscape and Lighting Assessment District Improvement Diagrams that depict each LLAD. These Improvement Diagrams will be created in a GIS format and will show each water meter and which landscaping improvements have been accepted for City maintenance. The diagrams will be updated at a minimum of once each year. The GIS files will then be provided to the City’s GIS Coordinator when complete.

Landscaping & Lighting Assessment District Formation and Annexation Services  Develop the annual assessment district budgets for any new developments within the City.  Meet with City staff periodically to determine if any new developments within the City are anticipated and if the development will require annexation into an existing LLAD or if a new assessment district needs to be formed.
 For each new applicable development, discuss the projected timeline for developing the annual maintenance budgets, and maximum annual assessment rates.  Conduct an inventory for each improvement type within each proposed development.  For each commercial landscape and lighting district formed, identify which improvements are the responsibilities of the City and which improvements are the responsibilities of the individual property owner.
 Determine the maximum annual operations and maintenance budgets for each improvement type within the proposed development.
 The City operates and maintains the improvements on a fiscal year basis (July 1 through June 30) and the City does not receive its assessment revenue from the County until January and May of the same fiscal year.
 The City needs to collect approximately 6 months of operating reserves to cover the cash flow shortfall during the period (July 1 through January 1).  The budget will include a capital replacement fund to replace capital facilities that either get vandalized or reach their life expectancy.
 The capital replacement fund should be equal to 20% of the proposed capital improvement costs.  Determine the timeline for when the improvements will become the operation and maintenance responsibility of the City.
 Determine the number and types of development, i.e. the number of single family homes, townhomes, condominiums, apartments, and square footage of commercial, industrial, etc. within each new development.
 Develop a benefit spread methodology that fairly distributes the costs for operating and maintaining the proposed improvements to the benefiting parcels within the boundaries of the development.
 Prepare the Draft Preliminary Engineer’s Reports. The Draft Preliminary Engineer’s Reports will include a description of improvements, the ensuing year’s maintenance budget, the benefit spread methodology, Assessment District Diagrams and a listing of individual assessments for the ensuing year.
 Submit the Draft Preliminary Engineer’s Reports to City staff for review and comment. Based upon the comments received from City staff regarding the Draft Preliminary Engineer’s Reports prepare the Final Preliminary Engineer’s Reports and submit to City staff for City Council approval.  Upon request attend the City Council meeting regarding the adoption of the Resolution of Intention and approval of the Preliminary Engineer’s Reports.
 Based upon the comments received from City staff and City Council regarding the Preliminary Engineer’s Reports prepare the Final Engineer’s Reports and subsequent City Council staff report and submit to the City for City Council approval.
 Upon request, attend the Public Hearing regarding the approval of the Final Engineer’s Reports and adoption of the Resolution Authorizing the Levy of Assessments.

Proposition 218 General vs. Special Benefit Analysis for Consolidated Landscape & Lighting Assessment Districts and Citywide Park Maintenance District No. 98-1  Prepare special versus general benefit analysis.

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 Meet with City staff and legal counsel to discuss the scope of work associated with the completion and implementation of the Special versus General Benefit analysis.  Incorporate any recommended modifications received from City staff and or legal counsel.  Based upon the approved final version of the assessment spread methodology, identify how much the City will need to contribute each fiscal year to each Landscape and Lighting Assessment Districts in order to offset each LLAD’s pro-rata share of general benefit.  With assistance from City staff, and legal counsel modify the Engineer’s Report to include a discussion of the general versus special benefit analysis for each LLAD.

Administration of Water and Sewer Stand By Charges
 Coordinate the preparation of the City Council staff report with Engineering Department staff.  Based upon the closed property tax roll from the County, prepare the water sewer standby databases to ensure the correct standby charges will be allocated to each taxable parcel within the City.
 Submit the standby charges to the county for inclusion on the property tax roll. If parcels are rejected, research the parcels and resubmit the corrected information to the County.  Provide property owners assistance throughout the year which may consist of parcel research, explanation of special tax formula, etc. If requested prepare clarification letter to property owners.

Roadway Landscape (R Area) Administration
 Coordinate with City staff and City landscape maintenance contractors, the collection of any maps, quantities or plans that relate to the areas to be maintained.  Work with City staff to prepare budgets and provide budgets in a format that is acceptable by the City.
 Update, prepare and deliver R Area and Weed Improvement Diagrams that depict the landscaping and weed abatement locations. These diagrams will be created in GIS format and will show each water meter and which landscaping improvements have been accepted for City maintenance.  The Diagrams will be updated at a minimum of one time each year.  The GIS files will then be provided to the City’s GIS Coordinator when complete.

Development of Proposition 218 Mailing Database for Utility Rate Increases  Merge the utility mailing address and the utility service addresses in the Utility Billing database with the mailing address and situs address in the County Assessor database and develop a complete database.
 Provide the City with a final listing of addresses that have a minimal number of duplicate addresses. This final listing will be provided in excel format.

B. Working Paper Retention and Access to Working Papers All working papers and reports must be retained, at the firm's expense, for a minimum of three (3) years, unless the firm is notified in writing by the City of the need to extend the retention period. The firm will be required to make working papers available, upon request to the City.

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SCHEDULE OF PROFESSIONAL FEES AND EXPENSES

FOR ASSESSMENT ENGINEERING SERVICES
FOR FISCALYEARS 2025/26 AND 2026/27

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CITY COUNCIL AGENDA ITEM NO. E.12
03/25/2025
SUBJECT: Notice of Completion for work performed by Yosso Group Inc. dba Specified Play Equipment Co. (SPEC) for the Windsor Way Park Playground Replacement, CIP Project No. 352-52452
DEPARTMENT: Parks and Recreation
STAFF: Aaron Wanden, Parks Maintenance Manager
Brian Johnson, Park Maintenance Supervisor
Elaine McGurk, Project Services Specialist

TITLE/RECOMMENDATION
Adopt a Resolution accepting the work performed by Yosso Group Inc., dba Specified Play Equipment Co. (SPEC) for the Windsor Way Park Playground Replacement, CIP Project No. 352-52452, (“Project”) and file a Notice of Completion with the County Recorder.

FISCAL IMPACT
The total contract amount for the work performed by Yosso Group Inc., dba Specified Play Equipment Co. (SPEC) is as follows:

Contractor Final Amount Council Approved
Amount (contract plus
10% contingency)
Yosso Group Inc., dba
Specified Play Equipment
Co. (SPEC)
$208,308 $234,972.10
The final amount spent for the work performed was $208,308 or 11% below the approved amount for this contract plus 10% contingency. This Project was funded by the Parks and Landscape and Lighting Assessment District (LLAD) Replacement Fund.

BACKGROUND
Windsor Way Park was constructed in 1999 and included two bays, an area with swings and the main playground area. The main playground footprint included play equipment for groups aged 2–5 and 5–12 years.

CITY COUNCIL AGENDA ITEM NO. E.12
03/25/2025
The replacement was based on the industry standard 15-20 years warranty period and life expectancy for play structures of this type. The structures were showing signs of excessive wear and tear on the features, as well as color fade due to age and exposure to the elements.

On May 30, 2024, staff solicited conceptual plans and quotes from three separate vendors that included Park Planet, Ross Recreation (LSI), and Specified Play Equipment Co. (SPEC). On July 12, 2024, staff received two quotes, along with conceptual plans, from LSI and SPEC; Park Planet did not respond to this request for quotes.

On August 14, 2024, Parks and Recreation staff members, along with Park Playground Ad-Hoc Subcommittee members Chairperson Bullington and Commissioner Tomei, reviewed the initial conceptual designs submitted by LSI and SPEC. After reviewing various renditions provided by the vendors, SPEC provided the most challenging and unique conceptual designs for the play structures, as requested. Each element included was carefully selected to ensure it was inclusive and beneficial for all children. The Windsor Way Park Playground Replacement Project Ad-Hoc liked that the various pieces of equipment were spread out within the footprint of the park.

The final conceptual plans were presented to the Park and Recreation Commission at a meeting on Thursday, August 22, 2024. The Park and Recreation Commission unanimously agreed on the Project design and to make the recommendation to the City Council to approve the concept plan using the SPEC structures at the October 8, 2024 City Council meeting.

On October 8, 2024, by Resolution No. 2024-105, the City Council awarded the installation of playground equipment for Windsor Way Park to Yosso Group Inc., dba Specified Play Equipment Co. (SPEC).

The Notice to Proceed was issued to SPEC with the start date of January 13, 2025.

Staff completed the demolition and prepared the site for installation of equipment.

Installation of the new playground equipment took place mid-January and was completed on February 4, 2025. Below are the photos of the completed Project.