Buellton City Council
May 25, 2023

CITY OF BUELLTON

CITY COUNCIL AGENDA
Regular Meeting of May 25, 2023 – 6:00 p.m.

City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.

Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
Members of the public can observe and address the meeting electronically by clicking here.

CALL TO ORDER
Mayor Dave King

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Members, Hudson Hornick, Elysia Lewis, David Silva, Vice Mayor John Sanchez, and Mayor Dave King

REORDERING OF AGENDA

PUBLIC COMMENTS
Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.

CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.

1. Minutes of May 11, 2023 Regular City Council Meeting

2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2022/2023

City Council Meeting Agenda Page 2 May 25, 2023

3. Monthly Treasurer’s Report – April 30, 2023
 (Staff Contact: Finance Director Shannel Zamora)

4. Award of Contract for Street Sweeping Services
 (Staff Contact: Public Works Director Rose Hess)

5. Acceptance of City of Buellton Transportation Development Act (TDA) Fund Financial Statements for Years Ended June 30, 2022 and June 30, 2021 with Independent Auditor’s Report
 (Staff Contact: Finance Director Shannel Zamora)

PRESENTATIONS

6. Presentation of Certificates to Recipients of the Norman and Gale Williams Buellton Education Scholarships

PUBLIC HEARINGS

COUNCIL MEMBER COMMENTS/ITEMS

WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager, or City Attorney may request that a written communication be read into the record.

COMMITTEE REPORTS
This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.

BUSINESS ITEMS (POSSIBLE ACTION)

7. Budget Study Session for Fiscal Years 2023-24 and 2024-25 Biennial Budget  (Staff Contact: Finance Director Shannel Zamora)
CITY MANAGER’S REPORT

CLOSED SESSION ITEMS (POSSIBLE ACTION)

8. Closed Session - California Government Code Section 54956.9(d)(4) regarding:

POTENTIAL INITIATION OF LITIGATION (1 matter)

ADJOURNMENT
The next regular meeting of the City Council will be held on Thursday, June 8, 2023 at 6:00 p.m.

City Manager Review: SW
Council Agenda Item No.: 1

CITY OF BUELLTON

CITY COUNCIL MEETING MINUTES
Regular Meeting of May 11, 2023
City Council Chambers, 140 West Highway 246
Buellton, California

CALL TO ORDER
Mayor King called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Present: Council Members Hudson Hornick, Elysia Lewis, David Silva (Via Zoom), Vice Mayor John Sanchez, and Mayor Dave King
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Planning Director Andrea Keefer, Finance Director Shannel Zamora (Via Zoom), Public Works Director Rose Hess, and City Clerk Linda Reid

REORDERING OF AGENDA
None

PUBLIC COMMENTS
None

CONSENT CALENDAR

1. Minutes of April 27, 2023 Regular City Council Meeting

2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2022/2023

3. Financial Report for the Third Quarter Ending March 31, 2023

4. Resolution No. 23-10 – “A Resolution of the City Council of the City of Buellton, California, Approving a 5.6% Cost of Living Adjustment (COLA) for all Regular Full-Time Employees, Effective, July 1, 2023”

City Council Meeting Minutes Page 2 May 11, 2023

5. Resolution No. 23-11 – “A Resolution of the City Council of the City of Buellton, California, Adopting the Fiscal Year 2023/2024 List of Projects Funded by SB1: The Road Repair and Accountability Act of 2017”
MOTION:

Motion by Council Member Lewis, seconded by Council Member Hornick, approving Consent Calendar Items 1 through 5 as listed.

VOTE:

Motion passed by a roll call vote of 5-0.

Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Silva – Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes

PRESENTATIONS
None

PUBLIC HEARINGS

6. Resolution No. 23-08 – “A Resolution of the City Council of the City of Buellton, California, Adopting a Negative Declaration (23-ND-01) for the 2023-2031 (6th Cycle) Housing Element (23-GPA-01)”
Resolution No. 23-09 – “A Resolution of the City Council of the City of Buellton, California, Approving the 2023-2031 (6th Cycle) Housing Element (23-GPA-01)” RECOMMENDATION:

That the City Council consider adoption of Resolution Nos. 23-08 and 23-09.

STAFF REPORT:

Planning Director Keefer presented the staff report.

SPEAKERS/DISCUSSION:

Veronica Tan with Civic Solutions joined the meeting at 6:25 p.m. and responded to questions from the City Council.

The City Council discussed various issues related to the Housing Element.

Mayor King opened the public hearing at 6:46 p.m. There being no public comment, Mayor King closed the Public Hearing at 6:47 p.m.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

City Council Meeting Minutes Page 3 May 11, 2023
MOTION:

Motion by Council Member Lewis, seconded by Council Member Hornick approving Resolution No. 23-08 – “A Resolution of the City Council of the City of Buellton, California, Adopting a Negative Declaration (23-ND-01) for the 2023-2031 (6th Cycle) Housing Element (23-GPA-01)” and Resolution No. 23-09 – “A Resolution of the City Council of the City of Buellton, California, Approving the 2023-2031 (6th Cycle) Housing Element (23-GPA-01)”
VOTE:

Motion passed by a roll call vote of 5-0.

Council Member Hornick - Yes
Council Member Lewis – Yes
Council Member Silva - Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
MOTION:

Motion by Council Member Lewis, seconded by Council Member Hornick approving Resolution No. Resolution No. 23-09 – “A Resolution of the City Council of the City of Buellton, California, Approving the 2023-2031 (6th Cycle) Housing Element (23-GPA01)” including revised Table H-26 – Housing Types Permitted by Zone, which was added to the record.

VOTE:

Motion passed by a roll call vote of 5-0.

Council Member Hornick - Yes
Council Member Lewis – Yes
Council Member Silva - Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes

COUNCIL MEMBER COMMENTS/ITEMS
Council Member Hornick stated the community needs more day care facilities.

Council Member Silva questioned whether the Children’s Museum will be allowed to apply for non-profit funding. City Manager Wolfe stated the Children’s Museum funding request will be addressed at the May 25 City Council meeting during budget discussions.

Council Member Silva requested that discussion of the budget on May 25 be streamlined to discuss only line items that have changed significantly.

Council Member Lewis requested that staff reach out to additional non-profit agencies so they can apply for funding during the next non-profit funding cycle.

City Council Meeting Minutes Page 4 May 11, 2023

WRITTEN COMMUNICATIONS
None

COMMITTEE REPORTS
None

BUSINESS ITEMS

7. Annual Report for January 1, 2022 through December 31, 2022 from Visit Santa Ynez Valley
RECOMMENDATION:

That the City Council receive the 2022 Annual Report from Visit Santa Ynez Valley (VisitSYV).

STAFF REPORT:

Finance Director Zamora presented the staff report.

SPEAKERS/DISCUSSION:

Shelby Sim, President and CEO of VisitSYV displayed a presentation of VisitSYV’s 2022 Annual Report and spoke about promoting Buellton.

8. Resolution No. 23-12 - “A Resolution of the City Council of the City of Buellton, California, for the Purpose of Budget Amendments from Operational Changes related to Fiscal Year 2022-23 Budget through the Third Quarter Ending March 31, 2023”
RECOMMENDATION:

That the City Council consider adoption of Resolution No. 23-12.

STAFF REPORT:

Finance Director Zamora presented the staff report.

DOCUMENTS:

Staff report with attachments as listed in the staff report.

MOTION:

Motion by Council Member Hornick, seconded by Vice Mayor Sanchez, adopting Resolution No. 23-12 – “A Resolution of the City Council of the City of Buellton, California, for the Purpose of Budget Amendments from Operational Changes related to Fiscal Year 2022-23 Budget through the Third Quarter Ending March 31, 2023”

City Council Meeting Minutes Page 5 May 11, 2023
VOTE:

Motion passed by a roll call vote of 5-0.

Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Silva
Vice Mayor Sanchez – Yes
Mayor King – Yes
CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.

ADJOURNMENT
Mayor King adjourned the regular meeting at 7:35 p.m. The next regular meeting of the City Council will be held on Thursday, May 25, 2023 at 6:00 p.m. ____________________________
Dave King
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk

City Council Meeting Minutes Page 6 May 11, 2023

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2

To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: May 25, 2023
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2022/2023
______________________________________________________________________________

BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).

The check register for the period 04/29/2023 through 05/12/2023 has been prepared in accordance to Government Code section 37202 and Buellton Municipal Code section

3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.

The total amount of checks and electronic fund transfers issued for the period of 04/29/2023 through 05/12/2023 was $1,648,102.32.

FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for FY 2022/23. Cash is available for the payment disbursements of the above liabilities.

RECOMMENDATION
That the City Council review and accept the check register for the period 04/29/2023 through 05/12/2023.

ATTACHMENTS
Attachment 1 – Claims

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 3

To: The Honorable Mayor and City Council

From: Shannel Zamora, Finance Director

Meeting Date: May 25, 2023

Subject: Monthly Treasurer’s Report – April 30, 2023
______________________________________________________________________________

BACKGROUND

California Government Code Section 53646(b)(3) provides mandatory investment reporting requirements for California public agencies. The attached Treasurer’s Report complies with the State’s reporting requirement.

On June 9, 2022, Council adopted the current Investment Policy per Resolution 22-21 which states the City Finance Director, as the investment officer, must submit monthly reports to City Council to demonstrate that sufficient cash flow liquidity is available to meet the succeeding month’s estimated expenditures.

This Treasurer’s Report is for April 30, 2023. Treasurer’s Reports are presented on a monthly basis.

FISCAL IMPACT

There is no fiscal impact; this report is intended to show the City Council the financial performance of the City’s investment portfolio of idle funds.

RECOMMENDATION
That the City Council receive and file the Treasurer’s Report for the month ending April 30, 2023.

ATTACHMENTS
Attachment 1 – Monthly Treasurer’s Report – April 30, 2023

[Type text]
A
City of Buellton
Monthly Treasurer’s Report
For the month ending in April 30, 2023
May 25, 2023
This report presents the City’s cash activity and investment portfolio as of April 30, 2023. The report includes:
1) Cash and investments at April 30, 2023 compared to the prior month;

2) A reconciliation of cash and investments to City ledger balances; 3) All investments managed by the City on its own behalf; 4) Beginning of year fund balance, revenues, expenditures and ending fund balance for each fund at April 30, 2023
The following schedule is a summary of the City’s cash and investments based on recorded value as of April 30, 2023 compared with the prior month.

March 31, 2023 April 30, 2023 $ Change
Cash - Pooled $ 6,925,125.86 $ 7,549,586.70 $ 624,460.84 Restricted Cash - - -
Investments held by the City 15,552,743.17 15,875,123.01 $ 322,379.84 TOTAL CASH AND INVESTMENTS $ 22,477,869.03 $ 23,424,709.71 $ 946,840.68 Summary of activity for the Month and Future Liquidity: The majority of the difference in the recorded value for cash and investments held by the City from last month is mainly due to the receipt of property tax revenue and February 2023 sales tax revenue offset with expenditures for Public Safety for the month of April 2023 and transfer from checking for acquisition of a new Certificate of Deposit (CD). The value of investments increased mainly due to the acquisition of a new CD and due to interest earnings on the money market fund and CDs. The portfolio is sufficiently liquid to meet expected expenditures for the coming six months.

City of Buellton

M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f A p r i l 3 0 , 2 0 2 3
P a g e | 2
The following schedule is a reconciliation of Cash and Investments to City ledger:

Per Statements: 4/30/2023
Mechanics Bank General Checking 7,672,297.55
Mechanics Bank Money Market 5,274,122.45
Mechanics Bank FSA 10,591.66
Local Agency Investment Fund 8,816,096.64
Multi-Securites Bank 1,784,903.92
Sterling Bank - Escrow -
Total Cash per Statements: 23,558,012.22
Claim on Cash vs. Total Cash Per Statements: (133,302.51) Outstanding items per System Reconciliation: (133,302.51) Difference: -
12,462,820.77
3,565,748.29
(1,781,177.05)
8,053,937.73
(2,634,883.31)
497,161.00
36,763.39
549,538.07
374,236.36
29,810.20
703,735.60
1,232,556.55
334,462.11
-
-
-
-
23,424,709.71
7,538,995.04
5,274,122.45
10,591.66
1,784,903.92
8,816,096.64
-
-
23,424,709.71
999-21000 Wages Payable - -
23,424,709.71
TOTAL: Cash in Bank 22,477,869.03 946,840.68
-
TOTAL: Cash in Bank 22,477,869.03 946,840.68
999-10007 Restricted Cash - Webster Bank Escrow - -
999-10008 Restricted Cash - Webster Bank Equity - -
999-10004 Pooled Cash - Brokerage 1,533,655.19 251,248.73 999-10005 Pooled Cash - LAIF 8,757,075.37 59,021.27
999-10002 Pooled Cash - Money Market 5,262,012.61 12,109.84 999-10003 Pooled Cash - FSA 12,162.39 (1,570.73)
TOTAL CLAIM ON CASH 22,477,869.03 946,840.68

CASH IN BANK
Cash in Bank
999-10001 Pooled Cash - General Checking 6,912,963.47 626,031.57 091-10000 Claim On Pooled Cash -
092-10000 Claim On Pooled Cash 88,877.43 (88,877.43)
075-10000 Claim On Pooled Cash 337,244.15 (2,782.04)
090-10000 Claim On Pooled Cash -
031-10000 Claim On Pooled Cash 664,117.40 39,618.20
032-10001 Claim On Pooled Cash 1,228,694.84 3,861.71
027-10000 Claim On Pooled Cash 372,620.92 1,615.44
029-10000 Claim On Pooled Cash 29,966.15 (155.95)
024-10000 Claim On Pooled Cash 36,648.21 115.18
025-10000 Claim On Pooled Cash 538,937.65 10,600.42
021-10000 Claim on Pooled Cash (2,634,883.31) -
023-10000 Claim On Pooled Cash 495,603.35 1,557.65
006-10000 Claim on Pooled Cash (1,781,177.05) -
020-10000 Claim On Pooled Cash 7,925,117.95 128,819.78

CLAIM ON CASH
001-10000 Claim On Pooled Cash 11,617,999.04 844,821.73 005-10000 Claim On Pooled Cash 3,558,102.30 7,645.99
Bank Reconciliation - April 2023
City of Buellton, CA
For the Period Ending 4/30/2023
3/31/2023

BALANCE

CURRENT

ACTIVITY
4/30/2023
BALANCE ACCOUNT # ACCOUNT NAME

M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f A p r i l 3 0 , 2 0 2 3
P a g e | 3
City of Buellton
Investment Summary
April 30, 2023
Currently, short-term excess cash is primarily invested in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a high quality investment available in terms of safety, liquidity, and yield. Due to fluctuations in the marketplace, the City may have some investments with a current market value that is greater or less than the recorded value. This difference has no effect on investment yield as the City intends to hold the securities to maturity. However, generally accepted accounting principles require that market gains and losses be reported as interest earnings or losses at year-end.

Percent of
Portfolio Yield
Maturity
Term Maturity Date Par Value Market Value
Local Agency Investment Fund - LAIF 55.66% 2.07% n/a n/a $ 8,816,096.64 $ 8,816,096.64 First Technology Bank Fed Cr Union 0.65% 3.60% 5 yrs. 12/26/2023 103,000.00 102,136.86 First Technology Bank Fed Cr Union 0.63% 3.35% 5 yrs. 2/6/2024 100,000.00 98,837.00 Comenity Cap Bank 1.01% 2.80% 5 yrs. 4/15/2024 160,000.00 156,881.60 Morgan Stanley Bank 0.63% 2.75% 5 yrs. 5/2/2024 100,000.00 97,930.00 Capital One Bank 0.63% 2.00% 5 yrs. 8/21/2024 100,000.00 96,321.00 Morgan Stanley Bank 0.63% 1.90% 5 yrs. 1/23/2025 100,000.00 94,949.00 State Bk India 1.26% 1.60% 5 yrs. 4/29/2025 200,000.00 187,192.00 Sallie Mae Bank 0.76% 0.80% 5 yrs. 7/1/2025 120,000.00 109,740.00 Third Fed Savings 1.55% 3.50% 5 yrs. 6/28/2027 245,000.00 232,637.30 Morgan Stanley Bank 0.66% 3.75% 5 yrs. 6/28/2027 104,000.00 99,725.60 Capital One National Association 1.53% 4.30% 5 yrs. 9/30/2027 242,514.04 238,697.88 Global Federal Credit Union 1.57% 4.60% 5 yrs 4/17/2028 249,000.00 246,256.02 Multi-Securities Bank - Cash in Holding 23,599.66
Money Market (Held with Mechanics Bank) 32.83% 3.04% n/a 5,200,000.00 5,274,122.45 Total City Investments 100.00% $ 15,839,610.68 $ 15,875,123.01 Certificates of Deposits (Held with Multi-Securities Bank)

M o n t h l y T r e a s u r e r ’ s R e p o r t
A s o f A p r i l 3 0 , 2 0 2 3
P a g e | 4
The following is a fund balance schedule showing beginning fund balance at July 1, 2022 plus revenues minus expenditures for the period, resulting in ending fund balance at April 30, 2023.

Fund balance includes total assets and liabilities of the City.

As required by Government Code Section 53646 (b) (3), the chief financial officer for the City declares that there is sufficient funds to meet all obligations for the next six months.

Shannel Zamora
Shannel Zamora
Finance Director
Total Expenses April 30, 2023
Balance
8,390,729.42 8,158,783.27 12,221,127.94
1,048,750.90 1,180,902.89 3,116,855.16
006 - Wastewater Capital - 187,979.13 19,560.62
020 - Water Fund 2,158,043.28 1,635,127.31 7,988,572.88 021 - Water Capital - 353,038.55 14,027.39
4,619.81 - 494,532.18
433.94 - 36,569.36
261,446.41 132,876.23 537,757.66
027 - Local Transportation Fund 104,992.53 18,666.60 373,037.83 029 - Transportation Planning 276.47 4,280.00 (107,257.59) 031 - Measure A 328,641.59 480,300.54 733,989.46
032 - American Relief Act Fund 621,299.77 - 619,038.94
075 - Trust & Agency Fund 2,912.07 - 12,367.51
090 - Long-Term Debt - - (4,098,502.82)
091 - General Fixed Assets - - 26,389,710.21
1,215,891.52
13,526,202.27 48,193,030.50
26,389,710.21
092 - Capital Improvement Proj Fund - 1,374,247.75 (158,356.23) 47,581,195.06 14,138,037.71
286,711.90
(103,254.06)
885,648.41
(2,260.83)
9,455.44
(4,098,502.82)
367,065.94
023 - Housing Fees 489,912.37
024 - Traffic Mitigation Fund 36,135.42
025 - Gas Tax Fund 409,187.48
001 - General Fund 11,989,181.79
005 - Sewer Fund 3,249,007.15
207,539.75
7,465,656.91
Fund Balance Report
City of Buellton, CA 4/30/2023
Fund July 1, 2022
Balance
Total Revenues

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 4
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: May 25, 2023
Subject: Award of Contract for Street Sweeping Services ______________________________________________________________________________

BACKGROUND
In March 2023, the City republished a Request for Proposals (RFP) for Street Sweeping Services (Attachment 1). The scope of work for the service includes sweeping on all City arterials, collectors, commercial/industrial and residential streets, alleys, and city parking lots twice a month. The areas include the entire length of all curbs (including along median curbs on Ave of Flags), uncurbed pavement edges, painted 2-way left turn lanes, midblocks between raised medians and painted medians, and intersection cross gutters.

Included within the RFP are Performance Standards which specifies that the City will withhold and deduct appropriate payment from the Contractor until services are rendered according to the specifications. The standards include:

• Safe Work/Operating Conditions – Contractor to ensure equipment is at all times in good operating condition.
• Road Conditions – Operations shall not damage pavement surface and streets/curbs/gutters shall be free of debris after sweeping regardless of the number of passes required.
• Days/Hours – Operations shall occur on Monday between 6 am - 2 pm (for streets) 5 am - 6 am for city parking lots.
• Sweeping Logs – the Contractor shall submit the log for each sweep with the locations of streets swept, cubic yards of materials collected, speed of vehicle and type of sweeper used.
• Equipment and Storage – the Contractor shall provide their own storage of equipment and shall be conforming to the required specifications. In addition, the Contractor must maintain at least 2 sweepers at all times to ensure that equipment failure will not result in missed sweeping days. No make-up days will be allowed (unless due to weather and with concurrence from the City).

Street Sweeping Services Page 2 May 25, 2023
It is expected the same schedule of 2nd and 4th Mondays to continue. The term of the contract is through June 30, 2026 with an option for three 1-year extensions.

The City received proposals from 2 companies: SP Maintenance Services, Inc. and Surface Management. A summary comparing the proposals are as follows:

SP Maintenance Surface Maintenance
Cover Included Included
Respondent info:

Qualifications, similar
contracts, size of
workforce, current
ops/ability to complete,
License no, supplement
materials
City of Pismo Beach
City of Solvang
City of Morro Bay
Missions Hills CSD
City of Santa Maria, City
of San Luis Obispo, City of
Santa Barbara, City of
Lancaster
Statement of Work
Understanding
Included in RFP Included in RFP
Sweeper pictures/video of
actual equipment proposed
None None, but identifies
Tymco 600
References – 4 Included Included
Subs none none
Unit Cost – hourly rate $185 $220
Total Cost Proposal $45,674.40/yr. $111,078/yr.

Addenda n/a n/a
Exceptions Noted Concerns during heavy leaf
season as potential change
order.

Concerns during heavy leaf
season.

FISCAL IMPACT
The City currently has allocated $45,674.40 in the budget for Street Sweeping Services for both FY 23-24 and 24-25.

RECOMMENDATION
Staff recommends that the City Council award the Street Sweeping Services Contract to SP Maintenance and authorize the City Manager and City Attorney to execute the Contract.

ATTACHMENTS
Attachment 1 - Street Sweeping RFP

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 0

REQUEST FOR PROPOSALS
FOR

STREET SWEEPING SERVICES
March 2023
SUBMITTAL:

One original and five copies must be received on or before 5pm: April 21, 2023 ADDRESSED TO:

City of Buellton
Attn: Rose Hess, Public Works Director
107 West Highway 246
P.O. Box 1819
Buellton, CA 93427
MARK ENVELOPE:
"PROPOSAL – STREET SWEEPING SERVICES”

PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE

SHALL BE RETURNED UNOPENED TO THE SENDER

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 1

TABLE OF CONTENTS
PAGE

SECTION A - GENERAL INFORMATION
A1 City Contact 3
A2 RFP Schedule 3
A3 Definitions 3
SECTION B – GENERAL REQUIREMENTS
B1 Project Summary 6
B2 Performance Standards 6

SECTION C - SUBMISSION OF PROPOSALS
C1 Proposal Contents 8
C2 Contractor Obligations 12
C3 Background Information 12

SECTION D - AWARD OF CONTRACT
D1 Review of Proposals 13
D2 Evaluation Criteria 13
D3 Selection Procedure 14

SECTION E - CONTRACT PROVISIONS
E1 Contract Documents 15
E2 Labor Provisions 16
E3 Insurance 19
E4 Work Execution 19

LIST OF APPENDICES
APPENDIX A - KEY MAPS and SITE DESCRIPTIONS
APPENDIX B - STANDARD CONTRACT and INSURANCE

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 2

SECTION A - GENERAL INFORMATION
SECTION A1 - CITY CONTACT
All questions regarding this RFP are to be submitted in writing via U.S. mail or e-mail to:

CITY OF BUELLTON
Attn: Rose Hess
Subject: 2017 Street Sweeping Services RFP Question/Clarification 107 West Highway 246
P.O. Box 1819
Buellton, California 93427
Email: [email protected]
All contacts during the proposal process shall be through the City of Buellton. Attempts by the Respondent to contact department representatives may result in disqualification of the Respondent from the proposal process.

SECTION A2 – RFP Schedule
Milestone Date

Proposal issued March 16, 2023
Written Questions Due April12, 2023
Proposal Due April 21, 2023
Tentative Award Date May 11, 2023
Tentative Contract Start Date July 1, 2023
Award and start dates are approximate. It is the responsibility of each Respondent to be familiar with all of the specifications, Contract terms and conditions and Site conditions. The Respondent agrees and acknowledges all RFP specifications, terms, and conditions and indicates the ability to perform by submission of a proposal. By the submission of a proposal, the Respondent certifies that if awarded a contract it will make no claim against the City based upon ignorance of conditions or misunderstanding of the specifications.

SECTION A3 –DEFINITIONS
Agreement: The standard form of agreement contained in Appendix D as modified pursuant to Section E1.1 of the RFP.

Authorized
Representative: The person designated by the City as having the authority and responsibility for administering the Project.

City: City of Buellton, California.

Contract Documents: The Agreement, as modified, together with the terms and conditions set forth in Section E of the RFP

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 3
Contractor: The successful Respondent to the RFP to whom contract is awarded.

Curb Mile: Curb mile shall be defined as the distance the sweeping machine travels with an effective sweeping width of eight (8) feet from the curb face along an improved street.

Emergency Service: That service which can be requested by the City to be performed outside the bounds of the scheduled service within two (2) hours of being notified to provide such service.

Inclement Weather: Weather conditions that prohibit the effective operation of sweeping operations, such as heavy rain or winds.

Leaf Season: The four months of the year when leaf fall is the heaviest. This period is typically runs from October 15th until February 15th. This timeframe is subject to change, and will be communicated to the contractor by the Director of Public Works or her designee.

Non-Leaf Season: The eight months of the year where leaf fall is not expected to be heavy. This period typically runs from February 16th through October 14th. This timeframe is subject to change, and will be communicated to the contractor by the Director of Public Works or her designee.

Maintenance
Specifications: The specifications set forth in Section F of the RFP which includes.

Project: The Statement of Work described in Section B of the RFP.

Respondent: The party or parties who submit a proposal in response to the RFP.

RFP: Request for Qualifications/Request for Proposals for the Project.

Scheduled Service: Sweeping frequency as defined in the contract documents which must be performed on the schedule set forth in the contract documents.

Site: The physical location of the Project and includes each and every area listed and described in Appendix A and B of the RFP. All locations are city owned facilities and paved dedicated public rights-of-way.

Street Debris: All loose, inert, dry waste material including refuse, dirt, rocks, sticks, sand, glass, metal fragments, cans, bottles, leaves, and typical street litter.

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 4
Unscheduled Service: That service which can be requested by the City to be performed outside the bounds of the scheduled service which can be anticipated a minimum of twenty-four (24) hours in advance.

Work: The provision of management, tools, supplies, equipment, and labor necessary to undertake the Project.

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 5
SECTION B – GENERAL REQUIREMENTS
SECTION B1 - PROJECT SUMMARY
The intent of these specifications is to provide street sweeping cervices to the City of Buellton on a regularly scheduled basis on arterial, collector, commercial/industrial, and residential streets, alleys, cul-de-sacs, and parking lots to remove litter, leaves, dirt, and debris.

Locations are designated in Appendix A (Key Maps) and Appendix B (Site Descriptions). The entire length of all curbs (including median curbs and curb returns), uncurbed pavement edges, painted (2-way) left turn lanes, mid-blocks between raised medians and flush painted medians, and intersection cross gutter areas shall be swept each time the street is swept.

The program shall leave these areas with a presentable appearance and help reduce the accumulation of dust and debris created by traffic, storm runoff and other causes. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to insure that maintenance services are properly performed for all areas designated as scheduled. This contract has specific standards for service level including the assurance of readily available back-up sweepers to ensure that the sweeping schedule is maintained without the need of a make-up day. This contract requires a supervisor to be available to the City via phone/email to ensure that the highest level of service is provided.

The Contractor shall use and furnish at their own expense all labor, equipment and materials necessary for the satisfactory performance of the street sweeping requirements set forth.

SECTION B2 - PERFORMANCE STANDARDS
All work shall be performed in accordance with the highest street sweeping standard.

Standards and frequencies may be modified from time to time as deemed necessary by the City for proper maintenance of the sites.

If, in the judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein, withhold and deduct appropriate payment from the Contractor until services are rendered in accordance with specifications set for within this document and providing no other arrangements have been made between the Contractor and the City. Failure to notify of a change and/or failure to perform an item or work on a scheduled day may result in a deduction of payment for that date or week. Payment shall be deducted for work not performed. Payment shall NOT resume until such time as the work is performed to City standard, nor shall reimbursement for prior inadequate work be given.

The Contractor is required to correct deficiencies within the time specified by the City. If noted deficient work has not been completed, payment for subject deficiency shall be withheld for current billing period, and shall continue to be withheld until deficiency is corrected, without right to retroactive payments.

The following are addition performance standards:

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 6
B2.1 Safe Work/Operating Conditions. The Contractor shall be solely and completely responsible for equipment operating conditions during the course of maintenance performed on each Site. The Contractor shall exercise caution at all times for the protection of persons and property. The Contractor shall install adequate safety guards and protective devices and ensure proper regular maintenance for all equipment and machinery used in the Work place.

The Contractor is responsible for any debris/broken equipment parts, etc. from its vehicles and equipment which may be left behind in the public right-of-way.

In addition, the Contractor shall operate the sweepers between four and five miles per hour when sweeping in order to ensure safe practice and complete pick-up of all street debris.

Unless it can be proven, to the satisfaction of the City, the sweeper can operate at a higher speed and still operate efficiently and safely.

B2.2 Road Conditions. The Contractor shall take precautions to avoid scalping, rutting, or damaging any pavement surfaces (this includes damage caused by lack of maintenance or neglect on the part of the Contractor during their operations. Any pavement conditions found that are existing and may cause potential issues shall be reported to the city immediately.

For Avenue of Flags – sweeps along the far west side on southbound Ave of Flags and along the far east side on the northbound Ave of Flags shall include sweeping of the appropriate width to ensure the parking curbs and the bicycle lanes are swept free of any debris.

The Contractor shall ensure after sweeping, curbs and gutters shall be left in a clean condition free from residue and debris. The Contractor shall make as many passes as are deemed necessary by the City to leave the streets, alleys and parking lots in a clean condition at no additional charge.

B2.3 Days/Hours of Sweeping. All regular scheduled street sweeping shall be performed on days that do not have trash pick-ups, these days include Monday and Thursdays. Currently Street Sweeping occurs on the second and fourth Mondays of the month. The City would like to maintain this schedule. All regular scheduled street sweeping shall be performed between the hours of 6 am and 4 pm (with the goal of completing the sweeps as early in the day as possible). Regular scheduled sweeping of public parking lot facilities shall be completed between the hours of 5 am and 6 am, with the exception of the Oak Valley Park parking lot, which shall conform with the hours of 6 am to 4 pm.

Sweeping days missed due to inclement weather may be skipped and no charge for that day shall be made to the City. If weather permits on the Thursday immediately following, sweeping may be made up. Contractor shall notify the City of any days missed that same morning.

Sweeping days due to the Holidays shall be made up on the Thursday immediately following.

B2.4 Sweeping Log. The Contractor shall submit weekly Sweeping Log monthly with Billing Statement for the period. The log shall include a daily starting and ending odometer readings, name of street, cubic yards of materials collected, speed of vehicle and type of sweeper used.

B2.5 Equipment and Storage. The Contractor shall perform work with equipment suitable to produce the quality of work prescribed within this RFP. All equipment shall be subject to the City’s approval prior to use. All sweeping equipment shall have appropriate safety markings

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consisting of highway lighting, flashing and warning lights, clearance lights, and warning flags, all in accordance with the State Vehicle Code and approved by the City.

The Contractor shall properly maintain a minimum of or have two (2) working machine sweepers, both in good condition and appearance, for use on the work under this contract at all times. This is to ensure that a back-up sweeper can continue activities to completion should the initial sweeper break down. Sweepers shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed pursuant to the contract or replaced with a sweeper which does meet the limits. Therefore, no make-up days will be allowed or are to be expected as Contractor shall assure a back-up vehicle to complete the work as scheduled.

The Contractor must provide his own storage for equipment such as sweepers, brooms, tires, gas, oil and other parts and materials. The City will not provide storage for any Contractor equipment.

B2.6 Disposal of Refuse. The Contractor is responsible for disposal of all debris collected through sweeping. The City does not have any dump sites available within the City Limits.

B2.7 Water. The contractor shall use water as an effective means to minimize dust from the sweeping process. No dry sweeping will be allowed.

B2.8 Regulatory. The Contractor shall follow and comply with all applicable regulatory requirements (federal, state, county, city or governmental department or agency) including but not limited to the Air Pollution Control District and Regional Water Quality Control Board.

Specifically, the Contractor shall implement all Best Management Practices required under the City’s NPDES permit.

SECTION C - SUBMISSION OF PROPOSALS
SECTION C1- PROPOSAL CONTENTS
C1.1 Proposal Contents. The content and sequence of the proposals shall be as follows:
a. Cover Letter. A one-page cover letter and introduction including the company name and address of the Respondent and the name, address and telephone number of the person or persons to be used for contact and who will be authorized to make representations for the Respondent. Whether the Respondent is an individual, partnership or corporation shall also be stated. It will be signed by the individual, partner, or an officer or agent of the corporation authorized to bind the corporation, depending upon the legal nature of the Respondent. A corporation submitting a proposal may be required before the contract is finally awarded to furnish a certificate as to its corporate existence, and satisfactory evidence as to the officer or officers authorized to execute the contract on behalf of the corporation. b. Respondent Information. Information which describes and demonstrates:
(i) qualifications and expertise for performing the services, as well as the Respondent's understanding of the proposed project;

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(ii) similar or related contracts under which the Respondent has provided services of the type and nature sought under the RFP;
(iii) size of the Respondent's Workforce, proposed use of subcontractors (if any) and qualifications of the individual(s) who will be assigned to the Project; (iv) current operations and ability to complete the required Project in a timely manner; (v) State Contractor's License Number and expiration date; and (vi) any supplemental material (including letters of support or endorsement) indicative of the Respondent's capability. Include resumes as appropriate. c. Statement of Work. A general discussion of the Respondent's understanding of the Project, the scope of services proposed (including any deviations in the Statement of Work included in this RFP) and their ability to meet the performance standards as specified in Section B2.

Respondents are encouraged to explain what unique talents, skills and resources that distinguish them from other Respondents. This portion of the proposal will also note any exceptions to the requirements and conditions set forth in the RFP. If exceptions are not noted, the City will assume that the Respondent's proposal meets all requirements of the RFP. The Statement of Work shall include details, pictures and video file of the actual equipment/sweeper proposed for the project.
d. Job References. A list of at least four references of comparable projects for which the Respondent has been employed. For each reference, the following information shall be furnished:
(i) name and location of the project;
(ii) description of services provided;
(iii) name of owner, contact person, telephone number and mailing address; and (iv) size of contract (geographic area and dollar value) and status of completion. e. List of Subcontractors. A list of the name and address of each subcontractor to whom the Respondent proposes to sublet portions of the Work in excess of one-half of one percent of the total amount of its proposal or ten thousand dollars ($10,000), whichever is greater. For the purpose of this paragraph, a subcontractor is defined as one who contracts with the Respondent to furnish materials and labor, or labor only for the performance of Work at the Site of the Work or who will specially fabricate a portion of the Work off the site. f. Unit Costs. A fee schedule showing hourly rates should be included. This fee schedule shall be the basis of extra work that may be authorized as a special project or needs through the duration of the contract.
g. Cost Proposal. In order for the City to make a fair comparison between Respondent fee proposals, each Respondent shall detail their fee proposal as specified below. The fee quotation shall include all services, materials, equipment, etc., necessary to undertake the Project. In addition, each Respondent shall indicate the labor force, job classifications, hourly rate and estimated hours of Work of each person the Respondent intends to employee on the Project. Each Respondent may provide options for the City to increase or reduce the scope of the Work. See Table below to be submitted as part of your package:

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 9

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 10

CITY OF BUELLTON STREET SWEEPING COST PROPOSAL
DESCRIPTION QTY Unit cost EXTENDED $ EXTENDED $
Per WEEK Per Month
Curb-miles 32.6 miles
No Curb Roads 1.8 miles

Alleys 0.7 miles
Parking Lot 1
(Oak Park)
Miles
included
above
Parking Lot 2
(Riverview Park)
Lump
Sum
Parking Lot 3
(Sheriff/Library/PO)
Lump
Sum

Parking Lot 4
(Rear Post Office)
Lump
Sum
Parking Lot 5
(City Hall)
Lump
Sum
Parking Lot 6
(Park n Ride)
Lump
Sum
Hourly Rate For
Sweeper:

Total Monthly Cost:
(2xs/mo)
Total Annual Cost:

Contractor Name: Signature:

Date: Print Name:

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 11
g. Addenda. Each proposal shall include specific acknowledgment that the Respondent has received all addenda (if any) issued during the proposal period. Failure to so acknowledge may result in the proposal being rejected as not responsive. h. Page Limits. Proposals will be limited to 15 pages maximum. (single side pages, 12 pt font) C1.2 Qualifications of Respondent. Each Respondent shall be skilled and regularly engaged in the general class or type of Work called for under the Statement of Work described in Section B. Each Respondent shall also have no less than five (5) years experience in the magnitude and character of the Project. It is the intention of the City to award a contract to a Respondent who furnishes satisfactory evidence that it has the requisite experience and ability, and that it has sufficient capital, facilities, and plant to enable it to prosecute the Work successfully and properly, and to complete the Project within the time named in the contract.

To determine the degree of responsibility to be credited to the Respondent, the City will weigh any evidence that the Respondent has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. If in the opinion of the City, a Respondent is determined to be insufficiently qualified, then that proposal will not be considered for award of the contract.

C1.3 Proposal Execution. The cover letter required pursuant to Section C1 shall be signed by the individual, partner, or an officer or agent of the corporation authorized to bind the corporation, depending upon the legal nature of the Respondent. Execution of the cover letter shall constitute acknowledgement and acceptance by the Respondent of the specifications, terms and conditions of the RFP unless otherwise stipulated in the proposal pursuant to Section C1. Each proposal shall be enclosed in a sealed envelope, labeled as specified in the cover sheet of the RFP. No oral, telegraphic or telephonic proposals or modifications will be considered.

C1.4 Costs and Pricing. Price quotations shall include everything necessary for the completion of the Project and fulfillment of the contract including but not limited to furnishing all materials, equipment, tools, plant and other facilities and all management, supervision, labor and services, except as may be provided otherwise in the contract. In addition, the proposal shall include allowance for all federal, state and local taxes, as applicable. In preparing cost quotations, each Responder represents that it has carefully examined the Contract Documents (as set forth in Section E) and the Site where the Work is to be performed and has familiarized itself with all local conditions and federal, state and local laws, ordinances, rules, and regulations that may affect, in any manner, the performance of the Work. The submittal of a proposal shall be conclusive evidence that the Respondent has investigated and is satisfied as to the conditions to be encountered, including locality, uncertainty of weather and all other contingencies, and as to the character, quality, quantities, and scope of the Work.

C1.5 Modification of Proposal. A modification of a proposal already received will be considered only if the modification is received prior to the time announced for the opening of proposals. All modifications shall be made in writing, executed and submitted in the same form and manner as the original proposal.

C1.6 Submittal. Each Respondent shall submit one fully executed original and five copies of its proposal in a sealed envelope with Project name and closing date/time written on the

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outside of the package. Proposals received after the closing time will not be considered. After award, all proposals shall be opened for public inspection. The City assumes no responsibility for the confidentiality of information furnished in a proposal. The City will not be held liable for any cost incurred by Respondents in submitting a proposal.

SECTION C2 - CONTRACTOR OBLIGATIONS
C2.1 Inspection of Sites. Respondents are required to inspect the Site of the Work in order to satisfy themselves, by personal examination or by such other means as they may prefer, of the location of the proposed Work and as to the actual conditions of and at each Site. If, during the course of its examination, a Respondent finds facts or conditions which appear to conflict with the letter or spirit of the Contract Documents, or with any other data furnished in the RFP, it may apply to the City for additional information and explanation before submitting its proposal.

The submission of a proposal by the Respondent shall constitute the acknowledgment that, if awarded the contract, it has relied and is relying on its own examination of:
(i) the Site of the Work;
(ii) the access to each Site; and
(iii) all other data, matters, and things requisite to the fulfillment of the Work.

No claim for additional compensation will be allowed which is based upon a lack of knowledge of the aforesaid items.

C2.2 Examination of Contract Documents. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the Respondent has thoroughly examined and is familiar with the Contract Documents. The failure or neglect of a Respondent to receive or examine any of the Contract Documents shall in no way relieve it from any obligations with respect to its proposal or to the contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any Contract Document.

C2.3 Interpretation of Contract Documents. No oral interpretations will be made to any Respondent as to the meaning of the Contract Documents. Requests for an interpretation shall be made in writing and delivered to the City no later than the date designated as the deadline for written questions. Interpretations by the City will be in the form of an addendum to the Contract Documents and, when issued, will be sent as promptly as is practical to all parties to whom the Contract Documents have been issued. All such addenda shall become part of the contract.

SECTION C3 - BACKGROUND INFORMATION
C3.1 Contract Scope of Work. At this time, the proposal provides detail to all possible locations that may be included within this contract. The City Council, however, may elect to modify the scope and/or requirements and performance standards as necessary. The City Council may also elect to segregate work areas and award multiple contracts.

C3.2 Deviations in Requested Services. Under Section C1 (Statement of Work), Respondents may include " ... any alternative solutions or approaches to accomplishing the desired results ... " as part of their proposal. However, Section C1 also requires that each proposal" ...note any exceptions to the requirements and conditions set forth in the RFP."

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SECTION D - AWARD OF CONTRACT
SECTION D1 - REVIEW OF PROPOSALS
D1.1 Postponement of Opening. The City reserves the right to postpone the due date and time for proposals at any time prior to the date and time stated in Section A2.

D1.2 Disqualification of Respondent. If there is reason to believe that collusion exists among the Respondents, none of the proposals of the participants in such collusion will be considered.

D1.3 Rejection of Proposals. The City reserves the right to reject any proposals which are incomplete, obscure or irregular; any proposal which omit anyone or more items specified in Section C1.1; any proposal which fail to itemize costs according to each Site; any proposal in which line prices are unbalanced in the opinion of the City; and any proposals from Respondents who have previously failed to perform properly or to complete on time contracts of any nature.

D1.4 Waivers and Deviations. The City reserves the right to waive any informalities or irregularities and any technical or clerical errors in any proposal as the City may deem appropriate. The City further reserves the right to negotiate deviations from the prescribed terms, conditions and requirements of the selected Respondent.

D1.5 Award of Contract. Within 45 calendar days after the due date for proposals, the City will act either to accept a proposal or to reject all proposals. The acceptance of a proposal will be evidenced by a notice of award of contract in writing, delivered by mail to the Respondent whose proposal is accepted. No other act of the City shall constitute acceptance of a proposal.

The award of contract shall obligate the Respondent whose proposal is accepted to furnish evidence of insurance and execute the contract set forth herein. Immediately following the award of contract, the Respondent will be required to meet with the City in a "Pre-Contract Conference" to review the Contract Documents to ensure that the documents will be properly executed and returned by the Respondent in a form acceptable to the City.

D1.6 Execution of Contract. The Agreement (as described in Section E1.1) shall be executed in duplicate by the successful Respondent and returned, together with the evidence of insurance, within ten (10) calendar days after the Notice of Award in Section D1. After execution by the City, one original contract shall be returned to the Contractor.

SECTION D2 - EVALUATION CRITERIA
When assessing performance, the following factors will be considered:
 Respondents whose work experience is comparable in scope to the services requested under the RFP.
 Qualifications of the individuals who will be assigned to perform the Work.  Quality of past performance for comparable Work.
 Qualifications of individuals responsible for supervising the Work and managing the Project.

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 Adequacy of personnel to perform the Work.
 Demonstrated ability to work effectively with City staff and related parties.  Demonstrated ability to keep costs reasonable in relation to Project scope.  Knowledge of local conditions.
 Demonstrated knowledge of cost containment procedures and practices.  Demonstrated record of abiding by terms of contracts for comparable Projects.  Completeness of proposal.
 Reasonableness of proposed compensation.
 Accessibility (i.e., ability to respond to service calls in a timely manner).

SECTION D3 - SELECTION PROCEDURE
D3.1 Selection Committee. All proposals will be evaluated by a Selection Committee comprised of City staff. The Selection Committee will screen the responses to the RFP and may select three or more firms as finalists. If necessary, finalists may be requested to interview with the Selection Committee as a part of the evaluation process. The finalist's Project Manager shall be required to attend the interview and respond to questions from the Selection Committee. Selection Committee will make a final recommendation to City Council.

D3.2 Assessment Process. The Selection Committee will employ several approaches in assessing performance including: (i) reviewing the experience listed in each proposal; (ii) seeking additional present and past information through the use of questionnaires; (iii) using data independently obtained from other information sources; and (iv) reviewing the proposed equipment/sweeper data/pictures/video. As part of this process, the City reserves the right to conduct a background inquiry of each Respondent that may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories, and reputation in the business community.

D3.3 Interviews. Should an interview process be necessary, all Respondents shall be prepared to present technical oral presentations within five (5) days after being notified by the Selection Committee. Failure to be available for oral presentations when scheduled shall render a Respondent's proposal unacceptable. Technical oral presentations shall consist of an oral presentation of approximately one-hour in duration and consist of the following topics:
(i) staffing and organization required to execute the Project; (ii) understanding of the Project and services requested; (iii) methodology and approach for implementing an effective quality control system; and
(iv) questions the Selection Committee may have on the
Respondent's written proposal.

D3.3 Award. Upon recommendation of the Selection Committee, final selection and contract award will be made by the City Council. The Selection Committee's recommendation will be based on the Respondent's written proposal, background investigation and oral presentation.

Strong emphasis will be placed on the degree to which the Respondent has consistently demonstrated a commitment to customer satisfaction, timely delivery of services at a fair and

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reasonable cost, and adherence to proposal representations and contract terms in previous awards. The City Council shall be the sole judge in making the final selection.

SECTION E - CONTRACT PROVISIONS
SECTION E1- CONTRACT DOCUMENTS
E1.1 Form of Agreement. The standard form of agreement used by the City is set forth in Appendix B. This Agreement will be modified as necessary to incorporate the Definitions (Section A), Statement of Work (Section B), Cost Proposal (Section C) and the remainder of the Sections within this RFP. In addition, the City reserves the right to further modify the standard form of agreement to incorporate such terms and conditions that are mutually acceptable to the City and Contractor. In the event of conflict between the provisions of the Agreement and the contract provisions set forth herein, the City, at its sole discretion, shall elect which provisions governs.

E1.2 Term of Contract. The initial term of the Agreement shall be for a period of three (3) years - ending June 30, 2026, with an option for three (3) additional one (1) year agreement extensions available. Subject to satisfactory performance and terms acceptable to the City. If the City elects to send out an RFP at the end of any portion of the term, the contract will automatically become month-to-month at the current contract rate.

E1.3 Payment. Subject to the terms and conditions set forth in the Agreement, the Contractor shall be compensated by the City pursuant to the terms set forth in the RFP. Each month the Contractor shall furnish to the City an original invoice for all work performed, including the required supporting documentation for the work performed, during the preceding month.

Should any extra work be performed at the request of the City, that work shall be separately itemized. The City shall independently review each invoice submitted by the Contractor to determine whether the Work performed and expenses included are in compliance with the provisions of the Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the payment request. a. Property Damage. If the Contractor damages any property belonging to the City, the City may either retain from the money due to the Contractor an amount sufficient to repair the damage or require the Contractor to repair the damage to the satisfaction of the City at the Contractor's expense. Contractor is responsible for any damages incurred to private property. b. Alternative Payments. It is agreed and understood that if the Contractor fails to perform the Work as specified herein, the City will withhold or deduct appropriate payment from the Contractor. If, in the judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies, withhold and deduct appropriate payment from the Contractor until services are rendered in accordance with the specifications set forth within this documents. Failure to notify of a change and/or failure to perform an item or work on a scheduled day may result in deduction of payment for that date or week or month. Payment shall be deducted for work not performed. Payment shall be deducted for work poorly performed and which does not meet the expected standard.

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Payment shall NOT resume until such time as the work is performed to the City standard, nor shall reimbursement for prior inadequate work be given.

The Contractor is required to correct deficiencies within the time specified by the City. If noted deficient work has not been completed, payment for subject deficiency shall be withheld for current billing period, and shall continue to be withheld until deficiency is corrected, without right to retroactive payments.

E1.4 Termination Provisions. Subject to the notice provisions set forth in the Agreement (Appendix H), the City may terminate the Agreement, at its convenience, with or without cause of action. Contractual deficiencies justifying immediate termination include:
(i) failure of the Contractor to perform all specific tasks outlined in the Statement of Work;
(ii) failure of the Contractor to recognize and correct valid customer complaints in accordance with response times (poor customer satisfaction); (iii) failure of the Contractor to perform regularly scheduled Site maintenance during the month; and
(iv) failure of the Contractor to adhere to its Quality Control Plan.

SECTION E2 - LABOR PROVISIONS
E2.1 Prevailing Wages. This Project and all Work performed there under shall be subject to prevailing wage law as stipulated in the California Labor Code. Contractor or subcontractor agrees to indemnify, defend and hold City harmless from any claim that prevailing wages should have been paid, and shall be liable for the payment of the same and any penalties thereon. It is the responsibility of the Contractor to be familiar with the California Labor Code, and failure or neglect of the Contractor to understand the California Labor Code shall in no way relieve him from any obligations.

E2.2 Hours and Working Conditions. The City is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of applicable law are a part of the Agreement to the same extent as though set forth herein and will be complied with by the Contractor.

E2.3 Non-Discriminatory Employment. In performing the Work, the Contractor agrees as follows:

Basic Provisions.

1. The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those items are defined by the California Fair Employment and Housing Act—Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. The Contractor will take positive action or ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age,

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physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act--Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification. The Contractor will take positive action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, creed, color, religion, ancestry, sex or national origin. Such action shall include but not be limited to the following: Employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this nondiscrimination clause.

2. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those items are defined by the California Fair Employment and Housing Act--Government Code Section 12900- 12996), except where such discrimination is based on a bona fide occupational qualification.

3. The Contractor will send to each labor union or representative of Workers, with which it has a collective bargaining agreement or other contract understanding, a notice to be provided by the City advising the said labor union or Workers' representative of the Contractor's commitments under this provision, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Contractor will permit access to its records of employment, employment advertisements, application forms, and other pertinent data and records by the City, the Fair Employment Practices Commission, or any other appropriate agency of the State designated by the City for the purposes of investigation to ascertain compliance with the Contractor's Obligation for Nondiscriminatory Employment provisions of the Agreement, or Fair Employment Practices statute.

5. A finding of willful violation of the nondiscriminatory employment practices article of the Agreement or of the Fair Employment Practices Act shall be regarded by the City as a basis for determining that as to future contracts for which the Contractor may submit bids, the Contractor is a "disqualified bidder" for being "non-responsible". d. Willful Violations. The City shall deem a finding of willful violation of the Fair Employment Practices Act to have occurred upon receipt of written notice from the Fair Employment Practices Commission that it has investigated and determined that the Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429. Upon receipt of any such written notice, the City shall notify the Contractor that unless it demonstrates to the satisfaction of the City within a stated period that the violation has been connected it shall be declared a

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"disqualified bidder" until such time as the Contractor can demonstrate that it has implemented remedial measures, satisfactory to the City, to eliminate the discriminatory employment practices which constituted the violation found by the Fair Employment Practices Commission. e. Alleged Violations. Upon receipt from any person of a complaint of alleged discrimination under any City contract, the City Manager shall ascertain whether probable cause for such complaint exists. If probable cause for the complaint is found, the Manager shall request the City Council to hold a public hearing to determine the existence of a discriminatory practice in violation of the Agreement. In addition to any other remedy or action provided by law or the terms of the Agreement, the Contractor agrees, that should the City Council determine after a public hearing duly noticed to the Contractor that the Contractor has not complied with the nondiscriminatory employment practices provisions of the Agreement or has willfully violated such provisions, the City may, without liability of any kind terminate, cancel, or suspend the Agreement, in whole or in part. In addition, upon such determination the Contractor shall, as a penalty to the City forfeit a penalty of two hundred fifty dollar ($250.00) per day, or portion thereof, for each person who was denied employment as a result of such noncompliance.

Such moneys shall be recovered from the Contractor. The City may deduct any such penalties from any moneys due the Contractor from the City.
f. Contractor Compliance. The Contractor certifies to the City that it has met or will meet the following standards for positive compliance, which shall be evaluated in each case by the City:

1. The Contractor shall notify all supervisors, foremen and other personnel officers in writing of the content of the nondiscrimination provision and their responsibilities under it.

2. The Contractor shall notify all sources of employee referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the nondiscrimination provision.

3. The Contractor shall file a basic compliance report as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also specify the sources of the Work force and who has the responsibility for determining whom to hire, or whether or not to hire.

4. The Contractor shall notify the City of opposition to the nondiscrimination provision by individuals, firms or organizations during the period of the Agreement. g. Lawful Remedies. Nothing contained herein shall be construed in any manner to prevent the City from pursuing any other remedies that may be available at law. f. Subcontractors and Suppliers. The Contractor certifies to the City that it will comply with the following requirements with regard to all subcontractors and suppliers:

1. In the performance of the Work under the Agreement, the Contractor will include the provisions set forth above in all subcontracts and in any supply contract to be performed within the State of California, so that such provisions will be equally binding upon each subcontractor and each supplier.

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2. The Contractor will take such action with respect to any subcontract or purchase order as the City may direct as a means of enforcing such provisions including sanctions for noncompliance: provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation's with a subcontractor or supplier as a result of such direction by the City, the Contractor may request the City to enter into such litigation to protect the interests of the City.

SECTION E3 – INSURANCE
E3.1 General Provisions. Prior to the beginning of and throughout the duration of the Work, the Contractor shall maintain insurance in conformance with the requirements set forth in Section E.3.2 below. The Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. The Contractor acknowledges that the insurance coverage and policy limits set forth in Section E3.2 constitute the minimum amount of coverage required. Any insurance proceeds available to the City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to the City. The exact form, terms and conditions of insurance are expressly set forth in Appendix B Section E.

E3.2 Insurance Coverage. The Contractor shall provide the types and amounts of insurance as set forth in Appendix B, Section E.

SECTION E4 - WORK EXECUTION
E4.1 Notice to Proceed. A written Notice to Proceed will be given by the City to the Contractor, denoting those Sites for which maintenance shall begin.

E4.2 Pre-Commencement Conference. With five (5) days of issuance of the Notice to Proceed and prior to commencement of Work, the City and Contractor shall conduct a PreCommencement Conference to coordinate execution of the Project. As part of the PreCommencement Conference, the City and Contractor shall jointly perform a field review of each site to establish baseline conditions including, but not limited to:
(i) status of landscape installation and City assumption of maintenance responsibilities;
(ii) functionality of irrigation systems including coverage, automatic timing and water pressure;
(iii) plant materials requiring immediate attention; and (iv) modifications requiring issuance of a Change Order. The pre-commencement meeting shall be conducted prior to commencement of maintenance at a time and place designated by the City. One week prior to the Pre-Commencement Conference the Contractor shall submit its Traffic Control Plan (if any).

E4.3 Change Orders. The City and Contractor may request changes in the Agreement, but no Work will be performed on such changes until the parties jointly approve the request in writing.

Subject to mutual agreement by the parties, the contract price shall be adjusted for any change, which requires a different quantity or quality of labor, materials, or equipment from that

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originally required. Changed Work shall be performed in accordance with the original contract requirements except as modified by an amendment. Except as herein provided, the Contractor shall have no claim for any other compensation due to changes in the Work. Any changes or deviation from the Agreement made without authority in writing from the City's Authorized Representative will be at the Contractor's own risk. No such change shall be made nor adjustment in compensation granted unless the Contractor receives an executed amendment prior to making the change.

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APPENDIX A: KEY MAPS and SITE DESCRIPTION

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Description Length (feet) Length (miles) Notes
Curbs 171,939 32.6 Mainly neighborhoods, All median curb along Avenue of Flags
No curb roads 9,360 1.8 Ballard, Jonata, sections of Avenue of Flags Alleys 3,576 0.7 Behind City Hall and between Central and Avenue of Flags
Parking Lots 7Lots n/a Riverview Park, City Hall, Rear Post Office, Sherriff/Library/PO, Oak Park Parking Lot*, Park
and Ride, Ave of Flags Parking Lot**.

Totals 7 lots 36.5
*Lot included in curb-miles
**Lot not included for sweeping services.

1 2
3 5
4 6
7 2 MEDIANS
HERE
3 MEDIANS
HERE

BIKE LANE ALONG AVE OF THE FLAGS

STREET ADDRESS
STREET NAME (TYP.)
(PRIVATE PARK) PARKING LOT
LEGEND:

CITY OF BUELLTON

STREET MAP

BUELLTON CITY HALL

REVISIONS
JAN 30, 2023 ADDRESS UPDATES OF
1/30/2023 5:21:06 PM - O:\PROJECTS\SAN LUIS OBISPO\155059\200-155059-20003\CAD\SHEETFILES\CIBUE_STREET-ADDRESS-MAPS\CITY STREET SWEEPER MAP.DWG - FERREIRA, OCTAVIO www.tetratech.com
290 VALLEY STATION DR, SUITE 102
BUELLTON, CA 93427
0 SCALE:
150 300 600
1" = 300'
N

CITY OF BUELLTON PUBLIC STREETS

CALTRANS ROADS

DETAIL A
NTS

DETAIL E
NTS

DETAIL B
NTS

DETAIL C
NTS

DETAIL D
NTS

DETAIL G
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DETAIL H
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DETAIL J
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DETAIL L
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DETAIL F
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CITY LIMITS

MEDIAN CURB ALONG AVE OF THE FLAGS

CITY OF BUELLTON STREET SWEEPING SERVICES RFP MARCH 2023 PAGE 23
APPENDIX B: STANDARD CONTRACT and INSURANCE

2023 Buellton Standard Consulting Agreement

AGREEMENT FOR STREET SWEEPING SERVICES

BY AND BETWEEN

THE CITY OF BUELLTON
AND
___________________________________

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AGREEMENT FOR STREET SWEEPING SERVICES

BETWEEN

THE CITY OF BUELLTON
AND
__________________________________
This Agreement for Street Sweeping Services (“Agreement”) is entered into as of this ____ day of _________, 2023 by and between the City of Buellton, a California municipal corporation (“City”) and ____________________, a ___________________ (“Service Provider”). City and Service Provider are sometimes individually referred to as “Party” and collectively referred to as the “Parties.”

RECITALS
A. City has sought, by [describe process used, i.e. request for qualifications, request for quotations, request for proposals, direct negotiation, informal quotes] the performance of the services defined and described particularly in Section 2 of this Agreement.

B. Service Provider, following submission of a [proposal, quote, bid, etc.] for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Buellton’s Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.

D. The Parties desire to formalize the selection of Service Provider for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT.

Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is for [3 years] commencing on July 1, 2023. The Agreement may be extended with a potential of three 1-year extensions.

SECTION 2. SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE. (a) Scope of Services. Service Provider agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.

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(b) Schedule of Performance. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, as determined by City in its sole and absolute discretion, the Service Provider shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Service Provider to continue performing the Services.

SECTION 3. ADDITIONAL SERVICES.

Service Provider shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized by City in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed ______________________________ dollars ($_____________), unless additional compensation is approved by City in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. (b) Each month Service Provider shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractors. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” includes payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review and approve, in City’s sole discretion, each invoice submitted by the Service Provider to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Service Provider for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Service Provider which are disputed by City, City will use its best efforts to cause Service Provider to be paid within forty-five (45) days of receipt of Service Provider’s correct and undisputed invoice. (d) Payment to Service Provider for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Service Provider nor shall payment to Service Provider be deemed a waiver of any other breach or default by Service Provider.

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SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Service Provider’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Service Provider’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Service Provider’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Service Provider’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.” SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents (whether digital, physical or otherwise) prepared, developed, received or discovered by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Service Provider. Upon completion, expiration or termination of this Agreement, Service Provider shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents. All documents shall be turned over to City within thirty (30) days of completion, expiration or termination of this Agreement.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement, Service Provider’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.

SECTION 7. SERVICE PROVIDER'S BOOKS AND RECORDS.
(a) Service Provider shall maintain any and all documents and other records demonstrating or relating to Service Provider’s performance of the Services. Service Provider shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records (whether digital, physical or otherwise) evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement.

Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Service Provider pursuant to this Agreement.

Any and all such documents or records shall be maintained for at minimum three (3) years from the date of completion, expiration or termination of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures, whichever period of time is longer.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular

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business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so, as determined by City in its sole and absolute discretion; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Service Provider’s address indicated for receipt of notices in this Agreement. (c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded for any reason, including due to dissolution or termination of Service Provider’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Service Provider is and shall at all times remain a wholly independent Contractor and not an officer, employee or agent of City. Service Provider shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Service Provider shall at all times be under Service Provider’s exclusive direction and control. Neither City nor any elected or appointed boards, officers, officials, employees or agents of City shall have control over the conduct of Service Provider or any of Service Provider’s officers, employees, or agents except as set forth in this Agreement. Service Provider shall not at any time or in any manner represent that Service Provider or any of Service Provider’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Service Provider, nor any of Service Provider’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Service Provider expressly waives any claim Service Provider may have to any such rights.

SECTION 9. STANDARD OF PERFORMANCE.

Service Provider represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Service Provider shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Service Provider shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Service Provider under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Service Provider’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

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SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Service Provider shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Service Provider shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City nor any elected or appointed boards, officers, officials, employees or agents of City shall be liable, at law or in equity, as a result of any failure of Service Provider to comply with this section.

SECTION 11. PREVAILING WAGE LAWS.

It is the understanding of City and Service Provider that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

Service Provider shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, sexual orientation, age, physical handicap, medical condition, marital status or other legally protected class in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Service Provider hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Service Provider so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Service Provider hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Service Provider covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Service Provider’s performance of the Services. Service Provider further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Service Provider agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

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(b) City understands and acknowledges that Service Provider is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Service Provider is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Service Provider will perform nonrelated services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Service Provider in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Service Provider. Service Provider shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Service Provider, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary", provided Service Provider gives City written notice of such court order or subpoena. (c) If Service Provider, or any officer, employee, agent or subcontractor of Service Provider, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Service Provider for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Service Provider’s conduct.
(d) Service Provider shall promptly notify City should Service Provider, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the unilateral right, but has no obligation, to represent Service Provider or be present at any deposition, hearing or similar proceeding. Service Provider agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Service Provider before submission of such discovery responses. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response, nor shall City be responsible for any deadlines imposed upon Service Provider.

SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Service Provider’s services, to the fullest extent permitted by law, Service Provider shall immediately indemnify, protect, defend (using legal counsel

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reasonably approved by City) and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful or willful act, error or omission of Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub-Service Providers of Service Provider, in the performance of professional services under this Agreement. Should conflict of interest principles preclude a single legal counsel from representing both City and Service Provider, or should City find Service Provider’s legal counsel unacceptable, then Service Provider shall reimburse City its costs of defense, including without limitation attorney fees, expert fees and all other costs and fees of defense and litigation. Service Provider shall promptly pay any final judgment rendered against the City (and its officers, employees, agents and volunteers) with respect to claims determined by a trier of fact to have been the result of the Service Provider’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
(a) (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Service Provider shall indemnify, protect, defend (using legal counsel reasonably approved by City) and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Service Provider or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub-Service Providers of Service Provider. Should conflict of interest principles preclude a single legal counsel from representing both City and Service Provider, or should City find Service Provider’s legal counsel unacceptable, then Service Provider shall reimburse City its costs of defense, including without limitation attorney fees, expert fees and all other costs and fees of defense and litigation. Service Provider shall promptly pay any final judgment rendered against the City (and its officers, employees, agents and volunteers) with respect to claims determined by a trier of fact to have been the result of the Service Provider’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. (b) (c) Indemnification from Subcontractors. Service Provider agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Service Provider in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Service Provider fails to obtain such indemnity obligations from others as required herein, Service Provider agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no

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additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Service Provider and shall survive the termination of this Agreement or this section. (c) (d) Limitation of Indemnification. Notwithstanding any provision of this section to the contrary, design professionals are required to defend and indemnify the City only to the extent permitted by Civil Code Section 2782.8, which limits the liability of a design professional to claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional. The term “design professional,” as defined in Section 2782.8, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code. The obligation to defend contained herein shall begin immediately upon notice from City of such duty. In the event a design professional is found to have partial or no liability pursuant to Civil Code Section 2782.8, the design professional shall be permitted to seek reimbursement for defense costs, including attorneys’ fees, but shall be obligated to provide for immediate defense and indemnity to City upon request. (e) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. INSURANCE.

Service Provider agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager, in City’s sole and absolute discretion. Service Provider shall provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Service Provider are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities that will fulfill the duties and obligations imposed upon Service Provider under this Agreement.

In recognition of that interest, Service Provider shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Service Provider’s duties or obligations under this Agreement without the prior written consent of the City. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Service Provider, in the performance of its duties pursuant to this Agreement, may utilize subcontractors as permitted by this Agreement.

SECTION 19. CONTINUITY OF PERSONNEL.

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Service Provider shall make every reasonable effort to maintain the stability and continuity of Service Provider’s staff and subcontractors, if any, assigned to perform the Services. Service Provider shall notify City, in writing, of any changes in Service Provider’s staff and sub-Service Providers, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Service Provider. In the event such notice is given, Service Provider shall cease immediately all work in progress. (b) Service Provider may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Service Provider or City fails to perform any material obligation under this Agreement, then, in addition to any other remedies, either Service Provider, or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Service Provider or City, all property belonging exclusively to City which is in Service Provider’s possession shall be returned to City. Service Provider shall furnish to City a final invoice for work performed and expenses incurred by Service Provider, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

SECTION 21. DEFAULT.

In the event that Service Provider is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Service Provider for any work performed after the date of default. Instead, the City may give notice to Service Provider of the default and the reason(s) for the default. The notice shall include the timeframe in which Service Provider may cure the default. This timeframe is presumptively thirty (30) days, but may be extended by City, though not reduced, if circumstances warrant. During the period of time that Service Provider is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default.

If Service Provider does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Service Provider’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

2023 Buellton Standard Consulting Agreement
- 10 -
SECTION 22. EXCUSABLE DELAYS.

Service Provider shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Service Provider. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Service Provider in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices to be given by either party shall be in writing and shall be sufficiently given or made by (i) delivery in person; (ii) first class, registered or certified mail, postage prepaid; or iii) overnight courier addressed to the other party at its address set forth herein or at such other address as the other party may have designated by notice given:

To City: City of Buellton
Attn: City Manager
107 West Highway 246
Buellton, CA 93427
To Service Provider: __________________________
__________________________
__________________________
__________________________
Notice shall be deemed effective on the date personally delivered or, if mailed, five (5) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Service Provider represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Service Provider to the performance of its obligations hereunder.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds,

2023 Buellton Standard Consulting Agreement
- 11 -
consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Buellton Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Service Provider and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Buellton Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Service Provider shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara, California. In the event of litigation in a U.S.

District Court, venue shall lie exclusively in the Central District of California.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Service Provider and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

2023 Buellton Standard Consulting Agreement
- 12 -
SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 34. CONFLICTING TERMS.

Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF BUELLTON
__________________________
Scott Wolfe
City Manager
ATTEST:
___________________________
Linda Reid
City Clerk

APPROVED AS TO FORM
_______________________________
Gregory M. Murphy
City Attorney

2023 Buellton Standard Consulting Agreement
- 13 -
___________________________________
By: By:
_________________________________
Its: ______________________________ Its: ___________________________ NOTE: SERVICE PROVIDER’S SIGNATURES SHALL BE DULY NOTARIZED,

AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY

BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION,

OR OTHER RULES OR REGULATIONS APPLICABLE TO SERVICE
PROVIDER’S BUSINESS ENTITY.

LA #4860-3290-7566 v2
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA

STATE OF CALIFORNIA )

COUNTY OF SANTA BARBARA )
On ____________________, 20__, before me, , Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) personally appeared ,
Name of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though this section is optional, completing this information can deter alternation of the document or fraudulent reattachment of this form to an unintended document.

CAPACIT(IES) CLAIMED BY SIGNER(S) DESCRIPTION OF ATTACHED DOCUMENT Signer's Name:
¨ Individual
¨ Corporate Officer
Title(s) Title or Type of Document
¨ Partner(s) ¨ Limited
¨ General
¨ Attorney-In-Fact Number Of Pages
¨ Trustee(s)
¨ Guardian/Conservator
¨ Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Date Of Document
Signer(s) Other Than Named Above
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA

LA #4860-3290-7566 v2

STATE OF CALIFORNIA )

COUNTY OF SANTA BARBARA )
On ____________________, 20__, before me, , Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) personally appeared , Name of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though this section is optional, completing this information can deter alternation of the document or fraudulent reattachment of this form to an unintended document.

CAPACIT(IES) CLAIMED BY SIGNER(S) DESCRIPTION OF ATTACHED DOCUMENT Signer's Name:
¨ Individual
¨ Corporate Officer
Title(s) Title or Type of Document
¨ Partner(s) ¨ Limited
¨ General
¨ Attorney-In-Fact Number Of Pages
¨ Trustee(s)
¨ Guardian/Conservator
¨ Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Date Of Document
Signer(s) Other Than Named Above

LA #4860-3290-7566 v2
A-1
EXHIBIT "A"

SCOPE OF SERVICES
I. Service Provider will perform the following Services:

Refer to the March 2023 RFP for Street Sweeping Services

LA #4860-3290-7566 v2
B-1
EXHIBIT "B"

COMPENSATION
I. Service Provider shall use the following rates of pay in the performance of the Services:

Refer to the Proposal Dated -

LA #4860-3290-7566 v2
C-1
EXHIBIT "C"

INSURANCE
A. Insurance Requirements. Service Provider shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Service Provider, its agents, representatives or employees.

Insurance is to be placed with insurers with a current A.M. Best's rating is an assigned policyholders’ Rating of A (or higher) and Financial Size Category Class VII (or larger).

Only the following “marked” requirements are applicable and Service Provider shall provide the following scope and limits of insurance:

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
__x__ Commercial General Liability. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001).
__x__ Automobile Liability. Service provider shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Service Provider arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, nonowned or rented vehicles. __x__ Workers’ Compensation. Workers' Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Service Provider and all risks to such persons under this Agreement.
____ Professional (Errors and Omissions) Liability. Professional liability insurance appropriate to the Service Provider’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The insurance must be maintained for at least three (3) consecutive years following the completion of Service Provider’s services or the termination of this Agreement. During this additional three (3) year period, Service Provider shall annually and upon request of the City submit written evidence of this continuous coverage.

Service Provider shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Service Provider agrees to maintain continuous coverage through a period of no less than three years after completion of the services required by this agreement.

1. Minimum Limits of Insurance. Service Provider shall maintain limits of insurance no less than:

LA #4860-3290-7566 v2
C-2
(1) Commercial General Liability. $2,000,000 per occurrence, $4,000,000 general aggregate for bodily injury, personal injury and property damage. (2) Automobile Liability. No less than $2,000,000 combined single limit for each accident.
(3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California of not less than $1,000,000 per occurrence and Employer’s Liability Insurance with limits of at least $1,000,000. (4) Professional Liability. $2,000,000 per claim and in the aggregate.

B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:

1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.

2. Commercial General Liability and Automobile Liability Coverages. (1) City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Service Provider performs; products and completed operations of Service Provider; premises owned, occupied or used by Service Provider; or automobiles owned, leased, hired or borrowed by Service Provider. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees.
(2) Service Provider’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(3) Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Service Provider maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Service Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

LA #4860-3290-7566 v2
C-3
(4) Coverage provided by the Service Provider shall be primary and any insurance or self-insurance or maintained by Agency shall not be required to contribute to it.

The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self-insurance shall be called upon to protect is as a named insured.
(5) Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.

3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Service Provider.

C. Other Requirements. Service Provider agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Service Provider furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Service Provider shall furnish certificates and endorsements from each subcontractor identical to those Service Provider provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Service Provider shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Service Provider’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 5
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: May 25, 2023
Subject: Acceptance of City of Buellton Transportation Development Act (TDA) Fund Financial Statements for Years Ended June 30, 2022 and June 30, 2021 with Independent Auditor’s Report
______________________________________________________________________________

BACKGROUND
An audit of the City’s Transportation Development Act Fund has been performed by Moss, Levy & Hartzheim LLP, a firm of Certified Public Accountants. The purpose of the audit is to determine compliance with the Transportation Development Act (TDA) (California Public Utilities Code sections 99234 and 99400(a)), and compliance with the rules and regulations of the Santa Barbara County Association of Governments.

The audit is presented herewith for your review and acceptance. The audit includes an examination of the assets, liabilities and fund balance of the TDA Fund as of June 30, 2022 and June 30, 2021, and the related statements of revenue, expenditures and changes in fund balance.

The Independent Accountant’s Report on Compliance with Requirements Applicable to the TDA, dated January 13, 2023 states that the City complied with applicable statutes, rules, regulations of the TDA and the allocation instructions and resolutions of the Santa Barbara County Association of Governments as required by Section 6666 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations during the year ended June 30, 2022.

The auditors expressed an opinion that financial statements of the City of Buellton TDA Fund for the fiscal year ended June 30, 2022 and June 30, 2021, and the changes in its financial position are fairly stated in conformity with accounting principles generally accepted in the United States. This is the most favorable conclusion and is commonly known as an “unqualified” or “clean” opinion.

FISCAL IMPACT
This annual TDA audit is required along with an unqualified auditor’s opinion in order for the City to receive continued funding.

TDA Audit Page 2 May 25, 2023

RECOMMENDATION
That the City Council review and accept the City of Buellton TDA Fund Financial Statements for the years ended June 30, 2022 and June 30, 2021 along with the Independent Auditor’s Report.

ATTACHMENTS
Attachment 1 - TDA Fund Financial Statements for Years Ended June 30, 2022 and June 30, 2021.

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~ITY CJF ~.3IT~LLToi~
Transp©rtation I~evelopment Act Fund
Segregated by Sections ~~23~ and ~~4~}o~a}
of the Pub~ic ~Jti~ities C©de
June ~ o, ~~~~ and ~021
Table of C©ntents
Independent Auditors' Report ... . ....... . .................................... . ......... . ............................................................................................... l FINAI~CIAL STATEiV1EI~TS
BalanceSheets ......................................................................... . . . ....................... . ... 3 Statements of Revenues, Expenditures, and Changes in Fund Balance ............................................................................................ 4 Statement of Revenues, Expenditures, and Changes in Fund Balance Budget and Actual —June ~ ~, 2 ~ 2 ... ....... . ......... . . . ........... . ................................................................... . ............. 5 Statement o~ Revenues, Expenditures, and Changes in Fund Balance Budgetand Actual —June Ú, ~~21 ................................................................. . .................................. . .................. .

Dotes to Financial Statements ................. . ......................................................................... . ....................................... ................... .... 7 Independent Auditors' Report on Transportation Development Act Compliance..... . ............................ . ................................................................................................................................................... 8

~~~ ~~, i~~vy ~ ~~.rt~h~~~ ~;~P
~~.'~~~if i~ci Public ~~~ounta~lt;~
Il~I3►EPE1~DEl~T AUI~IT~RS' REPORT
The Board of Directors of the
untaBarbara bounty Association of +governments
~pini©n
e have audïted the accompanying financial statements of the pity of Buellton Transportation Development Act Fund {the Fund), as of and for the fiscal years ended June 30, 2022 and June 30, 2021, and the related notes to the financial statements, as listed In the table of contents.

Tn our optnton, the fi~.anc~al staterrtents referred to shove present fairly, to all material respects, the financial pcs~t~on of the ~it;~ of Buellton Transportation Development Act Fund as of June 30, 2022 and June 30, 2021, and the changes In Its f"tnanctal position for the fiscal years then ended In accordance with accounting principles generally accepted In the United States of America. basis for ~C?~rnir~ns
Vie conducted our audit in accordance with auditing standards generally accepted in the United States of America. C)ur responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. e are required to be independent of the pity of Buellton and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. e believe that the audit evidence we have obtained Is sufficient and appropriate to provide a balls for our audit opinions.

Emphasis ©f 1Vlatter
As discussed in Dote 1, the financial statements present only the Transportation Development Act Fund and do not purport to, and do not, present fairly the financial position of the pity of Buellton as ofJune 30, 2022 and June 30, 2021, the changes in its financial position for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of America.

Cur opinion is not modified with respect to this matter. es~v~asióilities o11~aa~aage~ze~t yr ~~ie ~`inarzcial ~St~ate~zents i~Íanagement is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the pity of Buellton's Transportation Development Act Fund's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently mown information that may raise substantial doubt shortly thereafter.
.Aur~itor's Responsibiiities~vr tie Audit of the F'inaneialStatements fur objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentatïons, or the override of internal control. Itisstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
24{}a Professi©nat Parkway, Suite 245 Santa Maria, CA 93455 Tel ~~5.925.2579 fax $ 5.925.2147 mlhcpas.c©m BEVERL~f HILLS • ~tàLVER CITY • SANTA MARIA

In performing an audit in accordance with generally accepted auditing standards, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks ofmaterial misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not far the purpose of expressing an opinion on the effectiveness of the City of Buellton's internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City of Buellton's Transportation Development Act Fund's ability to continue as a going concern for a reasonable period of tune.
e are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.

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Santa ~►~Iaria, California
January 13, 2023

CITY ~F BI.TEI~LTt.~I~
T~.Ai~SPC)RT~.TIC.~N I~EVEL~Pl~I~1~iT ACT ~LT~dI~
S~CT~C~~S 9923~ ~~~ 9944(1{a) c~~ T~~ ~~~~~c t~T~~~T~~s Cc~~~ ~~~~~~~ S~~~TS
June 3t~, 2422 and June 3U, 2421
Assets:

Cash and investments
Interest receivable
Total assets
2422 2021
~ 41 _59(l ~ ~5_94~
~ ~1,a1~ ~ JJ,~JG
~.,1a31~ÍÍles:

Accounts payable
Total liabilities
Fund balance:

Restricted
Total fund balance
Total liabilities and fund balance
41,b15 35,952
41,b15 35,952
~ ~+1,o1J ,~ .~~,~~~
See accompanying notes to financial statements
3

CITY C)F BUELLT()~
TTSP{JRTA~TIC~ I~EVEL~PMEI~T ACT FLT1I~
SECTIC~}1S 99234 AL> ~9400(a) t~F THE PUBLIC UTILITIES CC~i)E STATEEi~TS ~F RE~E~IUES, EPEI~ITUI~~ES, A~I~ CHAES II~1 FLED B.~LAI~CE For FiscalYears Ended June 30, 2022 and June 30, 2021
Revenues:

Local Transportation Fund
allocations
Interest
Total revenues
Expenditures:

Contract services
Total expenditures
Excess of revenues over expenditures
Transfers:

Transfers out to the City of Bueliton
Total transfers
Change in fund balance
Fund balance, beginning of ~ scal year
Fund balance, end of fiscal year
$ 5,769 ~ 4,b87
{2,4©Q)
(2,400)
5,63 2,354
~ 4 l,~ 15 $ 3 5,952
See accompanying notes to financial statements
4

.._
$ 4,601 ~
Variance
Favorable
Actual {Unfavorable}
5,769 ~ 1, l 68
~,~~~ 5,663 1,01 ~
+CITY ~F ~3UELLTQI~
TRAI`~TSP~I~TATI~1~ DEVEL~PIVIET ACT FUND
SECTIONS 99234 A~I~ 99400{a} C)F THE PUI~LIC UTILITIES CC)DE STATEli4ENT C)F R.EVE~LTES, EPENI~ITU~~ES ANI~ CHANCES IN FUND BALANCE BUI~CET AND ACTUAL
For Fiscal Year Ended June 30, 2022
revenues:

Local Transportation Fund
a11t3catlonS
Interest
--# To~dl revellï~es
~xpendi#ores:

Contract services
Total expenditures
Excess of revenues over expenditures
Transfers:

Transfers out to City of Buellton
Total transfers
Change in fund balance
Fund balance, beginning of fiscal year
Fund balance, end of fiscal year
4,648 5,663 1,015
(10,000} 10,000
{ 10,000} 10,000
(5,352} 5,663 11,015
35,952 35,952
~ 30,600 $ 41,615 ~ 11,015
See accompanying notes to financial statements
5

CITY QF BI..TELLT+Qi'~1~
T~ANFt~RTATIC~N I~EVELCJPENT ACT FUND
SECTIC~N~ 99234 AND 994d~(a} CAF TIE PUBLIC LJTIL~TIES CC)I~E ~TATEiVIENT ~F REVENUES, EPEi'~I~ITU~:E ANI~ CHANGES IN FLTNI~ BALA%~CE BUDGET ANI~ ACTUAL
For Fiscal Year Ended June 3~, 2{~2 ~
variance
Favorable
Budget Actual (Unfavorable}
Revenues:

Local Transportation Fund
allocations $ 4,483 $ 4,b87 ~ 204
Interest 73 b7 (6)
Tota.i revenues 4,55 4, 7 54 ~ 98
Expenditures:

Contract services
Total expenditures
Excess of revenues over expenditures 4,55 4,754 I 98
Transfers:

Transfers out to City of Buellton (23,000) (2,400} 20,00 Total transfers {23,000) (2,400) 20,600
Change in fund balance (18,444) 2,354 20,798
Fund balance, beginning of fiscal year 33,598 33,598
Fund balance, end of fiscal year $ 15,154 $ 35,952 $ 20,798

CITY OF BUELLTON

TRANSPORTATION DEVELOPMENT ACT FUND
SEGREGATED BY SECTIONS 99234 AND 99400(a) OF THE PUBLIC UTILITIES CODE

NOTES TO FINANCIAL STATEMENTS
June 30, 2022 and June 30, 2021
I~C~TE 1 — ~I~I~TIFICAI~T AC~+C~► IJ1~ITIN~ P{~LICI~~
Basis of Accountin
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. The Transportation Development Act Fund of the City of Buellton is a governmental fund type. Governmental funds are accounted for using a current financial resources measurement focus. The application of this measurement focus provides that, in general, only current assets and current liabilities are present on the balance sheet. {operating statements of these funds present revenues and expenditures.

The modified accrual basis of accounting is used for the Transportation Development Act Fund. Under the modified accrual basis of accounting, revenues are recognized when they become susceptible to accrual (i.e., both measurable and available}. Measurable means that the amount of the transaction can be determined. Available means the funds are collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 6o days of the end of the current fiscal period.

Expenditures of governmental funds are generally recognized when the related fund liability is incurred.

Rep©rain ~ Entity
The financial statements present only the Transportation Development Act Fund and do not purport to, and do not present, the City's financial position and changes in financial position. The City of Buellton's basic financial statements are available from the Finance Department at l 07 VV. Highway 246, Buellton, CA X3427, i~iC~►TE 2 -- ~ASI~ ~EPC~~ITS
The City follows the practice of po©ling cash and investments for all funds (including the Transportation Development Act Fund} under its direct daily control. interest earned on pooled cash and investments is allocated periodically to the various funds based on average cash balances. Detailed disclosure regarding the City's investments of cash Is Included In the notes to financial Statements ©f the City.

M:~~~, ~~vy ~ :~~.~~~~.~~~~ :~~~
~`~rtif i~d I~ublic ~c~~;ount~nt~
Ii~I)EPEi'~I)EI~T AUDITC)RS' REP~1~T UI~i TRAI~TSP~►RTATI~N T.~EVELC~PNiENT ACT Ct)i~~FLIANCE
The Board of Directors of the
Santa Barbara County Association of Governments
we have audited the financial statements of the City of Buellton Transportation Development Act Fund's {the City} compliance with the types of compliance requirements described in the Tt~ansportation l~evela~ment Act ~ui~e~ook, published by the State of California Department of Transportation applicable for the fiscal year ended June 30, 2022. ~ua~eeut s ~cesp©nsi~i~ity
Management ïs responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to the Transportation Development Act.

Auditors' .Rasp©nsibllrty
Cur responsibility is to express an opinion on the City's compliance based on our audit of the compliance with applicable statutes, rules and regulations of the Transportation Development Act {TDA), Sections ~~234 and 9940o(a), of the California Code of regulations {CCR), and the allocation instructions and resolutions of Santa Barbara County Association of Gover7r~n~ents as required by Section 6~~b of the CCR. Section b~~~ requires that for anon-transit claimant, the independent auditor shall perform at least the following tasks: {a) Determine whether the funds received by the claimant pursuant to the Act were expended in conformance with those sections of the Act specifying the qualified purposes, including Public Utilities Code section 9402 for streets and roads claimants and section X9233.3 for claimants under that section for pedestrian and bicycle facilltles and bicycle safety education programs, {b) Determine whether the funds received by the claimant pursuant to the Act were expended in conformance with the applicable rules, regulations, and procedures of the transportation-planning agency and in compliance with the allocation instructions, and (c} Determine whether interest earned on funds received by the claimant pursuant to the Act were expended only for those purposes for which the funds were allocated, ïn accordance with Public Utilities Code sections 993fl l and 993(11.5. ~iTe conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in ©vernment Auditing Standards, issued by the Comptroller General of the United States; and the ~ranspo~tatior~ L~evelQpment Aet {~uidebQ©k. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a direct and material effect on the state laws and regulations applicable to the City occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.
we believe that our audit provides a reasonable basis for our opïnïon on compliance. I~owever, our audit does not provide a legal determination of the City's compliance.
t~pinian on Compliance with tl~e Transpart~rti©u I.~evelopment .Act In our opinion, the funds allocated to and received by the City of Buellton Transportation Development Act Fund, complied, in all material respects, with the compliance requirements referred to above that are applicable to the statutory requirements of the Transportation Development Act and the allocation instructions and resolutions of Santa Barbara County Association of Governments for the fiscal year ended June 30, 2022.

This report is intended solely for the information and use of the City Council, management ofthe Santa Barbara County Association of Governments and for filing with the appropriate regulatory agencies and is not intended to be and should not be used by anyone other than these specified parties.
,~
Santa Maria, California
January 13, 2023
8 2400 Professions[ Parkway, Suite 205 Santa Maria, CA 93455Te[ 805.925.2579 Fax 8ú5.925.2l47 m[hcpas.com BEVERLY HILLS • CLILVER CITY • SANTA MARIA

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 7
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Scott Wolfe, City Manager
Meeting Date: May 25, 2023
Subject: Budget Study Session for Fiscal Years 2023-24 and 2024-25 Biennial Budget
______________________________________________________________________________

BACKGROUND
The proposed budget reflects two one-year budgets for the period July 1, 2023 through June 30, 2025 with staff concentrating on the first year and the second year is developed from the first year’s funding and revenue levels. A three percent increase is generally applied unless an exact amount provides a more accurate amount. Amendments to this document may be necessary depending on economic circumstances and will be addressed during quarterly intervals and during the Mid-Cycle Budget review each year, similar to a one-year budgeting process.

The proposed budget (Attachment 1) is in balance and the first year (FY 2023/24) of the biennial budget estimates the General Fund Operating Revenues at $10,890,963 and Operating Expenditures at $8,536,878. An operating surplus of $2,354,085 exists. The General Fund CIPs total $4,375,925 (Attachment 2). Reserves are used to fund CIPs in the proposed budget and after the study session, CIPs will be offset by excess operating surplus. The details of the Operating budgets and CIP budgets for all funds including revenues, expenditures, fund balance and service level enhancements are discussed below.

Revenue – General Fund Operating Budget
Transient Occupancy Tax (TOT)
Transient Occupancy Tax experienced drastic growth in Fiscal Year 2021/22 exceeding pre-pandemic TOT revenue levels. The City received about $4.2 million in TOT revenue making it the City’s highest amount received. The rapid growth is no longer expected, and the budget projections assume a 5 percent decrease for a conservative estimate and to absorb any potential losses from the current uncertain economy. The City estimates $3.8 million for FY 2023/24 and FY 2024/25.

FY 2023-24 and 2024-25 Page 2 May 25, 2023
Budget Study Session
Sales Tax
According to HDL estimates, sales tax revenue for FY 2023/24 will experience slow growth. Like TOT revenue, the sales tax revenue increase in FY 2021/22 was at is all-time highest at $3.2 million. Sales tax revenue continues to grow as the City is expected to receive about $3.5 million in sales tax revenue during FY 2022/23.

Those categories include: Fuel and Service Stations, Restaurant and Hotels, General Consumer Goods and Building and Construction. For FY 2023/24 and FY 2024/25, slow growth is projected and a conservative estimate of 1 percent is estimated.

Property Tax
Property tax growth is anticipated in this category as more homes and commercial retail spaces have been added to the tax roll and home values continue to increase.

According to our property tax consultant, HDL property tax revenue is expected to increase is expected to increase by 2 percent in FY 2023/24 and FY 2024/25.

Use of Money and Property
The estimate is based on the assumption that interest rates will continue to increase in the next couple of years. The City invests most idle money in the Local Agency Investment Fund (LAIF). The most current interest earning as of 3/31/23 was $30,551 with an interest rate of 2.74 percent. LAIF interest is disbursed on a quarterly basis. The City also invests in a money market fund earning an average of 3.0 percent with monthly earned interest disbursements Growth in revenue from property is attributed to the addition of the AT&T cell phone tower lease, and SYV Horseback Rides. The City leases lands for both uses, and each have an annual increase.

Cost Reimbursements
The City of Buellton has been awarded both the Local Early Action Planning (LEAP) and Regional Early Action Planning (REAP) grants which provide funding to update our planning documents and implement process improvements that will facilitate the acceleration of housing production. Grant monies are reimbursed after expenditure submittal.

Other Revenue
Based on prior year activity, conservative estimates are based on maintaining prior year trends for fees and permits, fines and penalties, revenue from other agencies, and charges for other services.

FY 2023-24 and 2024-25 Page 3 May 25, 2023
Budget Study Session
Salary and Benefit Assumptions
On April 27, 2023, the City Council authorized a 5.6 percent Cost of Living Adjustment (COLA) for all regular full-time employees, effective, July 1, 2023. The overall increase to salaries including benefits is about $129,600. The General Fund will experience a $90,700 increase. The Water Fund will experience an increase of $15,600, and Wastewater Fund will experience an increase of $23,400. FY 2024/25 salary and benefit amounts assume a 3.0 increase. The actual increase will be determined during March 2024 via resolution. Furthermore, part-time Recreation employees will also experience a pay increase effective June 1, 2023. The pay increase results in approximately an $18,000 budget increase.

In addition, effective January 1, 2023, full-time employees received an additional $400 monthly medical benefit for a total benefit amount of $1,200. FY 2023/24 is the first full fiscal year that will reflect the increase which results in a $48,000 increase to the prior year budget.

Furthermore, the Assistant Planner Position was reclassified as Assistant/Associate Planner and the position was filled as an Associate Planner. The Associate Planner has higher step levels. In addition, the City has filled a part-time Assistant Planner in addition to the Associate Planner. Another change in personnel is the allocation of the part-time Clerical Office Assistant currently funded by the City Clerk/Human Resource Department.

Effective July 1, 2023, the cost of the part-time Clerical Office Assistant will be split between the City Clerk/Human Resource Department, Finance, Public Works and Recreation Department.

Expenditures – General Fund Operating Budget – Significant Changes from Prior Year Budget
City Council
The City Council Department budget is projected to increase about 9 percent. The majority of the increase is due to the increase for Travel and Training. The increase is approximately $3,300. The increase in cost is due to higher costs for hotel, food, fuel, and cost of attending conferences and training.

City Attorney
The City Attorney Department cost is projected to increase about 6 percent. The City is anticipating additional work on McMurray Road Eminent Domain and code enforcement matters.

City Clerk/Human Resources
FY 2024/25 of the proposed budget includes $60,000 for a salary compensation survey.

FY 2023-24 and 2024-25 Page 4 May 25, 2023
Budget Study Session
Non-Departmental
The Non-Departmental budget unit is anticipating a $1.26 million, or 20 percent decrease. The decrease is offset by several budget line item increase and is due to the following:

1. Insurance-Liability cost are increasing by $9,360, or 14 percent, and Insurance-Property is increasing by $8,667, or 70 percent.

2. Emergency Operation cost are increasing by $2,000, or 20 percent, to include $2,000 for the Ranch Club Mobile Estate CERT program.

3. The City contracts with Santa Barbara County to provide Animal Control Services. Per the current multi-year contract, the cost for this service will increase 6 percent the next couple of years. The cost increase to FY 2023/24 is $2,552.

4. Equipment Rental costs are increasing by $1,700, or 22 percent. The increase is due to the lease of an additional printer.

5. Contract Services are increasing by $55,668, or 557 percent, for the retention of a Grant consultant.

6. CalPERS Unfunded Accrued Liability (UAL) is paid from this department.

In addition to this amount, cost sharing charges related to Employer Contributions based on a percentage of payroll are allocated for each employee in various departments. This UAL is split and budgeted in the General Fund (Non-Departmental) and the Enterprise Funds. The City paid an additional discretionary payment (ADP) of about $1.5 million in FY 2022/23. There is no mandatory annual contribution in FY 2023/24 as the result of the ADP. The FY 2024/25 contribution will be determined by the June 30, 2022 CalPERS Valuation Report that will be released in summer 2023. An estimated amount of $125,000 is budgeted for FY 2023/24 and will be adjusted at Mid-Year.

7. Contributions to non-profit agencies are recorded in this budget unit for People Helping People, Food Bank of Santa Barbara County, SYV Fruit and Vegetable Rescue, Nature Track, Central Coast Film Society, Buellton Community Garden and various donationsto help our schools and community activities. The proposed budget includes a funding request from the Children’s Museum in the amount of $2,600. City Council authorized a $1,242 increase from the prior year available funds to support these organizations.

8. Transfers out for Capital Improvement Projects (CIP) are estimated to increase about 4% due to completion of several projects. Active projects include the following:
 CIP Transfers: $4,335,925
City Hall Roof Repair, Santa Ynez River Trail, City Hall Emergency Generator/Electrical Replacement, Avenue of Flags Median 3, Riverview Park Basketball Court Resurfacing, Willemsen Parking Lot, Willemsen House Renovation, River View and Village Park Improvements, McMurray Road Widening, North Avenue Park and

FY 2023-24 and 2024-25 Page 5 May 25, 2023
Budget Study Session
Ride and Road Maintenance (MOE – Measure A Maintenance of Effort requirement).
(See CIP Budget – Attachment 2)
Public Safety
The Sheriff Department is estimating an increase of about $119,620 or 5.0 percent for the new contract set to begin in FY 2023/24. However, some of the justifications for an increase of this size are in dispute and this is still being negotiated. A final number will be brought to City Council at a later date. The second year budget reflects a 3.0 percent increase to account for the uncertainty of the increase to the Sheriff’s contract for FY 2024/25.

Public Works: Landscape Maintenance
The Public Works-Landscape Maintenance is expected to increase $19,650. The increase the landscape maintenance project is mostly attributed to fence and tree repair from storms, and slope irrigation and retrofitting.

Public Works: General
The Public Works – General Department is expected to increase $133,117, or 17 percent. The increase is attributed to the planned acquisition of a new truck, and back/hoe skip loader lease. In addition, the contract services expenditure includes about $5,000 in annual maintenance costs associated with the recently completed ENGIE project. Per the operating and maintenance contract, the annual maintenance fee will increase 3 percent per year.

Fund Balance
General Fund Reserves
Current General Fund revenue is sufficient to cover operating expenditures. Cash reserves are about $ 11.5 Million. Reserves are available to cover CIPs totaling $2,617.525:

Operating Revenue: $10,890,963
Operating Expenditures: $ 8,536,878
Surplus: $ 2,354,085 (Apply to Reserves)

Sewer Fund Reserves
Current cash sewer fund cash reserves are about $3.1 Million. CIP expenditures that enhance capacity and connection fees are recorded separately in a Capital Projects Fund (006- Sewer Capital). Connection fee revenue is not sufficient to cover 2023-24 CIPs and will require a transfer from reserves from the Sewer Operating fund to transfer to Capital Projects.

FY 2023-24 and 2024-25 Page 6 May 25, 2023
Budget Study Session
Sewer fund Operating Revenues are less than Operating Expenditures and will require a transfer from reserves for operations:

Operating Revenue: $ 1,237,650
Operating Expense: $ 1,760,604
Deficit: $ - 522,954
Transfer to Capital: - 565,000
Total Use of Reserves: $ - 1,087,954 (See Sewer Fund Revenue line item: “Transfer from
Reserves – Operating Costs)
The goal of making the Sewer Enterprise funds (Operating and Capital) selfsufficient required a series of rate increases, effective November 2016, November 2017 and July 2018. The funds have not absorbed the many years of deficit in the years following the rate increase. This will be evaluated in the coming year to determine what further actions may be necessary to avoid future fund insufficiency.

FY 2023/24 of the proposed budget includes $70,000 for a Water/Sewer Rate Study. The cost will be split 50/50 between the Wastewater and Water Fund.

Water Fund Reserves
Current water fund cash reserves are about $7.9 Million. CIP expenditures that enhance capacity and connection fees are recorded separately in a Capital Projects Fund (021- Water Capital). Connection fee revenue is not sufficient to cover 2023- 24 CIPs and will require a transfer from reserves from the Water Operating fund transfer for Capital Projects.

Water fund Operating Revenues are more than Operating Expenditures and will not require a transfer from reserves for Operating Expenditures:

Operating Revenue: $ 2,496,670
Operating Expense: $ 2,365,674
Surplus: $ 130,996
Transfer to Capital: $ - 1,446,004
Total Use of Reserves: $ - 1,315,008 (See Water Fund Revenue line item: “Transfer from
Reserves – Operating Costs)
The goal of making the Water Enterprise funds (Operating and Capital) selfsufficient required a series of rate increases, effective November 2016, November 2017 and July 2018. The operating fund has steadily absorbed the many years of deficit in the two years following the rate increase. The funds expect to reduce the deficit and increase reserves over the next two fiscal years. FY 2023/24 of the proposed budget includes $70,000 for a Water/Sewer Rate Study. The cost will be split 50/50 between the Wastewater and Water Fund.

FY 2023-24 and 2024-25 Page 7 May 25, 2023
Budget Study Session
Special Fund Reserves
CIPs are the major category for expenditures. Special funds include ARPA Funds, Measure A, Transportation Development Act (TDA) – referred in the budget as the Local Transportation Fund (LTF), Transportation Planning and Gas Tax. Gas Tax and Measure A have sufficient revenue and reserves to fund CIPs.

TDA fund will require interfund transfers from the Measure A and General funds for operations (Breeze, Dial-a-Ride, Lompoc – Wine Country Express.

Capital Improvement Projects (Attachment 2)
General Fund
Covers Public Works, City Hall, Storm Water and Parks and is recorded under Budget Unit “Non-Departmental” for all CIPs except Storm Water, which is recorded in Budget Unit “Storm Water”. Projects include storm drain outfall repairs and re-establishment, facilities maintenance and painting, Santa Ynez River Trail, City Hall Emergency Generator/Electrical Replacement, Riverview Park Basketball Court resurfacing, North Avenue of Flags Park and Ride, McMurray Road Widening, Ave of Flags Median 3 Conceptual Design, River View Park and Village Park Improvements, Willemsen Parking Lot, Willemsen House Renovation and annual Road Maintenance Projects.

Gas Tax
Funding is the State of California and includes McMurray Road Widening and Road maintenance at various locations.

Transportation Development Act (TDA)
Funding is the State of California and includes Santa Ynez River Trail Conceptual Plan and Feasibility Study. Allocations come from SBCAG and General Fund.

Measure A
Funding is the State of California and includes annual Road maintenance at various locations. Allocations come from SBCAG and General Fund.

American Relief Plan Act (ARPA) Fund
On March 11, 2021, the American Rescue Plan Act was signed into law, and established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund, which together make up the Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”) program. This program is intended to provide support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID-19 and in their efforts to contain impacts on their communities, residents, and businesses. Projects allocated are Water Reservoir No. 2 Roof Replacement and Wastewater Treatment Plant Lift Station and Plant Power Reliability.

FY 2023-24 and 2024-25 Page 8 May 25, 2023
Budget Study Session
Enterprise Funds
Funding is provided by the Enterprise funds and includes Water Treatment Facilities, Water Meter Upgrades, Water Treatment Plant/Booster Reliability, Water Distribution System, and Recycled Water Concept/Feasibility, Sewer line replacement, Reservoir No.2 roof replacement and Wastewater Treatment Facilities Improvements. Water and Sewer Connection Fees fund CIPs which are expected to enhance capacity. When Connection Fee revenue is insufficient, reserves are used.

FISCAL IMPACT
The fiscal impact will be determined as a result of any additions, changes, or deletions to the Budget made by the Council. The Proposed Budget is in balance.

RECOMMENDATION
That the City Council review the Fiscal Year 2023-24 and 2024-25 Preliminary City Budget and make revisions.

ATTACHMENTS
Attachment 1 – Proposed Fiscal Year 2023-24 and 2024-25 Preliminary City Budget Attachment 2 – Proposed Capital Improvement Budget

CITY OF BUELLTON

PROPOSED BIENNIAL BUDGET
FISCAL YEARS 2023/24 AND 2024/25

Fund
Estimated
Beginning Fund
Balance
7/1/2023
FY 2023-24
Estimated
Revenues
FY 2023-24
Estimated
Expenditures
FY 2023-24
Transfers In
FY 2023-24
Transfers Out
FY 2023-24 Use
of Reserves
Estimated
Ending Fund
Balance
6/30/2024 $ Change % Change
001 - General Fund $ 13,696,526 10,890,963 (8,536,878) - (4,375,925) 4,375,925 $ 11,674,686 (2,021,840) -14.76% 005 - Sewer Fund $ 2,662,451 1,237,650 (1,760,604) - (565,000) 1,087,954 $ 1,574,497 (1,087,954) -40.86% 006 - Wastewater Capital $ 207,540 - (15,000) 315,000 (300,000) - $ 207,540 - 0.00% 020 - Water Fund $ 7,640,842 2,496,670 (2,365,674) - (1,446,004) 1,315,008 $ 6,325,834 (1,315,008) -17.21% 021 - Water Capital $ 367,066 - (35,000) 385,000 (350,000) - $ 367,066 - 0.00% 023 - Housing Fees $ 494,812 5,800 (3,000) - - - $ 497,612 2,800 0.57% 024 - Traffic Mitigation Fund $ 36,636 400 - - - - $ 37,036 400 1.09% 025 - Gas Tax Fund $ 591,183 352,705 (122,000) - (297,009) 66,304 $ 524,879 (66,304) -11.22% 027 - Local Transportation Fund $ 255,483 9,354 (137,000) 97,000 (10,000) - $ 214,837 (40,646) -15.91% 029 - Transportation Planning Fund $ (102,957) 45,300 (45,000) - - - $ (102,657) 300 -0.29% 031 - Measure A $ 866,976 444,911 - - (1,003,518) 558,607 $ 308,369 (558,607) -64.43% 032 - American Rescue Plan Act Fund $ 9,939 1,240,448 - - (1,228,695) - $ 21,692 11,753 118.25% 092 - Capital Improvement Proj Fund $ - - 7,468,147 (7,468,147) - - $ - - TOTAL FUND BALANCE $ 26,726,498 $ 16,724,201 $ (5,552,009) $ (6,671,147) $ (9,576,151) $ 7,403,798 $ 21,651,392 (5,075,106) -18.99% "ESTIMATED AVAILABLE BALANCE"
Revenue and Expenditure by Fund Type
General Fund Enterprise
Funds
Special
Revenue
Funds
Total
Appropriated
Funds
Starting Fund Balance $ 13,696,526 $ 10,877,899 $ 2,152,073 $ 26,726,498 Operating Revenue:

Taxes $ 9,678,436 $ - $ - $ 9,678,436
Fees and Permits $ 10,125 $ - $ - $ 10,125
Revenue From Other Agencies $ 793,448 $ - $ 2,070,118 $ 2,863,566 Charges for Current Services $ 320,655 $ 3,657,720 $ - $ 3,978,375 Fines and Penalties $ 5,300 $ - $ - $ 5,300
Use of Money & Property $ 83,000 $ 75,000 $ 28,800 $ 186,800 Other Revenue $ - $ 1,600 $ - $ 1,600
Total Operating Revenue $ 10,890,963 $ 3,734,320 $ 2,098,918 $ 16,724,201 Other Financing Sources
Capital Impact Fees $ - $ - $ - $ -
Transfer from Other Funds $ - $ 700,000 $ 97,000 $ 797,000 Transfer from Reserves $ 4,375,925 $ 2,402,962 $ 624,911 $ 7,403,798 Total Other Financing $ 4,375,925 $ 3,102,962 $ 721,911 $ 8,200,798 Total Revenue $ 15,266,888 $ 6,837,282 $ 2,820,829 $ 24,924,999 Operating Expenditures:

Employee Services $ 2,410,225 $ 907,169 $ - $ 3,317,394 Operating & Maintenance $ 6,037,881 $ 3,208,109 $ 257,000 $ 9,502,990 Minor Capital $ 88,773 $ 61,000 $ - $ 149,773
Total Operating Expenditures $ 8,536,878 $ 4,176,278 $ 257,000 $ 12,970,156 Other Expenditures:

Capital Expenditures $ 4,375,925 $ 650,000 $ 2,442,222 $ 7,468,147 Transfer to Other Funds $ - $ 2,011,004 $ 147,000 $ 2,158,004 Total Other Expenditures $ 4,375,925 $ 2,661,004 $ 2,589,222 $ 9,626,151 Total Expenditures $ 12,912,803 $ 6,837,282 $ 2,846,222 $ 22,596,307 Net Revenue & Expenditures $2,354,085 $0 -$25,393 $2,328,692 Ending Fund Balance $ 11,674,686 $ 8,474,937 $ 1,501,769 $ 21,651,392 Fund Balance Report
For Fiscal Year Beginning 7/1/2023 and Ending 6/30/2024

Fund
Estimated
Beginning Fund
Balance
7/1/2024
FY 2024-25
Estimated
Revenues
FY 2024-25
Estimated
Expenditures
FY 2024-25
Transfers In
FY 2024-25
Transfers Out
FY 2024-25
Use of
Reserves
Estimated
Ending Fund
Balance
6/30/2025 $ Change % Change
001 - General Fund $ 11,674,686 10,982,306 (8,814,388) - (1,005,000) 1,005,000 $ 12,837,604 1,162,918 9.96% 005 - Sewer Fund $ 1,574,497 1,237,650 (1,820,317) - (565,000) 1,147,667 $ 426,830 (1,147,667) -72.89% 006 - Wastewater Capital $ 207,540 - (15,000) 315,000 (300,000) - $ 207,540 - 0.00% 020 - Water Fund $ 6,325,834 2,497,670 (2,380,483) - (335,000) 217,813 $ 6,108,021 (217,813) -3.44% 021 - Water Capital $ 367,066 - (35,000) 285,000 (250,000) - $ 367,066 - 0.00% 023 - Housing Fees $ 497,612 5,800 (3,000) - - - $ 500,412 2,800 0.56% 024 - Traffic Mitigation Fund $ 37,036 400 - - - - $ 37,436 400 1.08% 025 - Gas Tax Fund $ 524,879 358,239 (122,000) - (100,000) - $ 661,119 136,239 25.96% 027 - Local Transportation Fund $ 214,837 9,465 (137,000) 97,000 - - $ 184,302 (30,535) -14.21% 029 - Transportation Planning Fund $ (102,657) 45,306 (45,000) - - - $ (102,351) 306 -0.30% 031 - Measure A $ 308,369 455,937 - - (457,000) - $ 307,306 (1,063) -0.34% 032 - American Rescue Plan Act $ 21,692 12,500 - - - - $ 34,192 12,500 57.62% 092 - Capital Improvement Proj Fund $ - - 2,015,000 (2,015,000) - - $ - - TOTAL FUND BALANCE $ 21,651,392 $ 15,605,273 $(11,357,188) $ (1,318,000) $ (3,012,000) $ 2,370,480 $ 21,569,477 (81,915) -0.38% "ESTIMATED AVAILABLE BALANCE"
Revenue and Expenditure by Fund Type
General Fund Enterprise
Funds
Special
Revenue
Funds
Total
Appropriated
Funds
Starting Fund Balance $ 11,674,686 $ 8,474,937 $ 1,480,077 $ 21,629,700 Operating Revenue:

Taxes $ 9,753,542 $ - $ - $ 9,753,542
Fees and Permits $ 10,125 $ - $ - $ 10,125
Revenue From Other Agencies $ 809,684 $ - $ 858,841 $ 1,668,525 Charges for Current Services $ 320,655 $ 3,657,720 $ - $ 3,978,375 Fines and Penalties $ 5,300 $ - $ - $ 5,300
Use of Money & Property $ 83,000 $ 76,000 $ 28,806 $ 187,806 Other Revenue $ - $ 1,600 $ - $ 1,600
Total Operating Revenue $ 10,982,306 $ 3,735,320 $ 887,647 $ 15,605,273 Other Financing Sources
Capital Impact Fees $ - $ - $ - $ -
Transfer from Other Funds $ - $ 600,000 $ 97,000 $ 697,000 Transfer from Reserves $ 1,005,000 $ 1,365,480 $ - $ 2,370,480 Total Other Financing $ 1,005,000 $ 1,965,480 $ 97,000 $ 3,067,480 Total Revenue $ 11,987,306 $ 5,700,800 $ 984,647 $ 18,672,753 Operating Expenditures:

Employee Services $ 2,498,195 $ 942,205 $ - $ 3,440,400 Operating & Maintenance $ 6,257,897 $ 3,212,595 $ 257,000 $ 9,727,492 Minor Capital $ 58,296 $ 96,000 $ - $ 154,296
Total Operating Expenditures $ 8,814,388 $ 4,250,800 $ 257,000 $ 13,322,188 Other Expenditures:

Capital Expenditures $ 1,005,000 $ 550,000 $ 460,000 $ 2,015,000 Transfer to Other Funds $ - $ 900,000 $ 147,000 $ 1,047,000 Total Other Expenditures $ 1,005,000 $ 1,450,000 $ 607,000 $ 3,062,000 Total Expenditures $ 9,819,388 $ 5,700,800 $ 864,000 $ 16,384,188 Net Revenue & Expenditures $2,167,918 $0 $120,647 $2,288,565 Ending Fund Balance $ 12,837,604 $ 7,109,457 $ 1,600,724 $ 21,547,785 Fund Balance Report
For Fiscal Year Beginning 7/1/2024 and Ending 6/30/2025

General Fund Summary with Fund Balance Analysis
2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 001 - General Fund Actual Actual Estimate Proposed Budget from 22-23
Estimate Proposed Budget
from 23-24
Budget
Revenues
Property Taxes $ 1,714,680 $ 1,825,824 $ 1,872,261 $ 1,938,448 3.5% 1,978,499 2.1% Sales Taxes 2,934,332 3,286,448 3,536,078 3,505,488 -0.9% 3,540,543 1.0% Franchise Taxes 330,044 356,836 395,000 434,500 10.0% 434,500 0.0% Transient Occupancy Tax 3,020,078 4,292,382 4,032,336 3,800,000 -5.8% 3,800,000 0.0% Fees and Permits 12,450 17,985 14,780 10,125 -31.5% 10,125 0.0% Fines and Penalties 9,824 13,259 5,484 5,300 -3.4% 5,300 0.0% Use of Money and Property 118,131 (92,313) 100,841 83,000 -17.7% 83,000 0.0% Revenue from Other Agencies 1,537,239 837,732 766,349 793,448 3.5% 809,684 2.0% Charges for Current Services 278,501 486,431 378,450 320,655 -15.3% 320,655 0.0% Total Operating Revenue $ 9,955,280 $ 11,024,584 $ 11,101,580 $ 10,890,963 -1.9% $ 10,982,306 0.8% Transfers In- Reserves (CIP) - - - 4,375,925 100.0% 1,005,000 -77.0% Adjusted Revenue after Reserve
Transfer $ 9,955,280 $ 11,024,584 $ 11,101,580 $ 15,266,888 37.5% $ 11,987,306 -21.5% Expenditures
City Council $ 130,829 $ 148,215 $ 152,886 $ 175,856 15.0% $ 179,420 2.0% City Manager 285,082 286,278 318,733 340,172 6.7% 350,556 3.1% City Clerk/Human Resources 124,365 129,324 136,467 148,412 8.8% 211,477 42.5% City Attorney 142,458 154,187 156,000 212,800 36.4% 206,000 -3.2% Non-Departmental 944,950 1,113,795 2,375,394 1,099,333 -53.7% 1,257,805 14.4% Finance 191,541 209,702 210,333 241,266 14.7% 249,645 3.5% Public Safety - Police/Fire 2,346,966 2,656,349 2,642,214 2,772,189 4.9% 2,860,558 3.2% Leisure Services - Library 198,717 200,517 202,970 201,229 -0.9% 207,266 3.0% Recreation 605,427 664,925 643,599 688,351 7.0% 713,724 3.7% Public Works - Street Lights 56,937 53,201 43,100 50,000 16.0% 50,000 0.0% Storm Water 136,171 154,377 224,908 245,700 9.2% 240,700 -2.0% Public Works- Parks 372,491 463,630 495,619 560,700 13.1% 580,700 3.6% Public Works- Landscape
Maintenance 168,106 116,229 133,557 187,300 40.2% 187,300 0.0% Public Works - General 653,294 684,341 793,592 899,747 13.4% 892,637 -0.8% Community Development/Planning 540,225 687,799 553,049 713,823 29.1% 626,599 -12.2% GF Operating Expenditures $ 6,897,557 $ 7,722,870 $ 9,082,420 $ 8,536,878 -6.0% $ 8,814,388 3.3% Transfer for CIP 1,876,699 980,841 311,785 4,375,925 1303.5% 1,005,000 -77.0% GF Total Expenditures $ 8,774,258 $ 8,703,711 $ 9,394,205 $ 12,912,803 37.5% $ 9,819,388 -24.0% Projected Fund Balance
Balance, beginning of FY $ 8,487,257 $ 9,668,279 $ 11,989,151 $ 13,696,526 14.2% $ 11,674,686 -14.8% Prior Year-Adjustment $ - $ - $ - $ - 0.0% $ - 0.0%
Net Change in Fund Balance 1,181,022 2,320,872 $ 1,707,375 $ 2,354,085 37.9% $ 2,167,918 -7.9% Ending Fund Balance $ 9,668,279 $ 11,989,151 $ 13,696,526 $ 16,050,611 17.2% $ 13,842,604 -13.8% Less: Transfer from Reserves (CIP) $ - $ - $ - $ (4,375,925) 100.0% $ (1,005,000) -77.0% Final Ending Fund Balance $ 9,668,279 $ 11,989,151 $ 13,696,526 $ 11,674,686 -14.8% $ 12,837,604 10.0%

Sewer Funds Summary with Fund Balance Analysis
2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 005 -Sewer Fund Actual Actual Estimate Proposed Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Charges for Services $ 1,215,827 $ 1,264,138 $ 1,236,344 $ 1,212,650 -1.9% $ 1,212,650 0.0% Use of Money and Property (2,174) (7,229) 23,457 25,000 6.6% 25,000 0.0% Other Revenue 8,237 989 - - 0.0% - 0.0%
Total Operating Revenue $ 1,221,891 $ 1,257,898 $ 1,259,801 $ 1,237,650 -1.8% $ 1,237,650 0.0% Transfer from Reserves - - - 1,087,954 100.0% 1,147,667 5.5% Total Revenue plus Transfer
from Reserve $ 1,221,891 $ 1,257,898 $ 1,259,801 $ 2,325,604 84.6% 2,385,317 2.6% Expenditures
Employee Services $ 304,599 $ 458,673 $ 386,162 $ 537,875 39.3% $ 561,193 4.3% Operating & Maintenance 837,586 794,928 1,262,216 1,179,729 -6.5% 1,181,124 0.1% Minor Capital 0 316 - 43,000 100.0% 78,000 81.4%
Total Operating Expenditures $ 1,142,185 $ 1,253,917 $ 1,648,378 $ 1,760,604 6.8% $ 1,820,317 3.4% Transfer to Capital - - 197,979 565,000 185.4% 565,000 0.0% Total Sewer Expenditures $ 1,142,185 $ 1,253,917 $ 1,846,357 $ 2,325,604 26.0% $ 2,385,317 2.6% Projected Fund Balance
Balance, beginning of FY $ 3,165,320 $ 3,245,026 $ 3,249,007 $ 2,662,451 -18.1% $ 1,574,497 -40.9% Prior-Year Adjustment $ - $ - $ - $ - 0.0% $ - 0.0%
Net Change in Fund Balance $ 79,706 $ 3,981 $ (586,556) $ - -100.0% $ - 0.0% Ending Fund Balance $ 3,245,026 $ 3,249,007 $ 2,662,451 $ 2,662,451 0.0% $ 1,574,497 -40.9% Less: Transfers from Reserves $ - $ - $ - $ (1,087,954) 0.0% $ (1,147,667) 5.5% Final Ending Fund Balance $ 3,245,026 $ 3,249,007 $ 2,662,451 $ 1,574,497 -40.9% $ 426,830 -72.9% 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 2024-25 006 -Sewer Capital Fund Actual Actual Estimate Proposed Budget from 22-23
Estimate Proposed Budget
from 23-24
Budget
Revenues
Use of Money and Property $ - $ - $ - $ - 0.0% $ - 0.0% Capital Impact Fees - - - - 0.0% - 0.0%
Total Revenue $ - $ - $ - $ - 0.0% $ - 0.0%
Transfer from Reserves $ - $ - $ - $ - 0.0% $ - 0.0%
Transfer from Fund 005- Sewer - - 197,979 315,000 59.1% 315,000 0.0% Total Revenue plus Transfer
from Reserve $ - $ - $ 197,979 $ 315,000 59.1% $ 315,000 0.0% Expenditures
Depreciation 10,190 9,973 10,000 15,000 50.0% 15,000 0.0% Total Expenditures $ 10,190 $ 9,973 $ 10,000 $ 15,000 50.0% $ 15,000 0.0% Transfer to CIP - - 187,979 300,000 59.6% 300,000 0.0%
Total Expenditures plus Transfer $ 10,190 $ 9,973 $ 197,979 $ 315,000 59.1% $ 315,000 0.0% Projected Fund Balance
Balance, beginning of FY $ 227,703 $ 217,513 $ 207,540 $ 207,540 0.0% $ 207,540 0.0% Net Change in Fund Balance $ (10,190) $ (9,973) $ - $ - 0.0% $ - 0.0% Ending Fund Balance $ 217,513 $ 207,540 $ 207,540 $ 207,540 0.0% $ 207,540 0.0% Less: Transfers from Reserves $ - $ - $ - $ - 0.0% $ - 0.0% Final Ending Fund Balance $ 217,513 $ 207,540 $ 207,540 $ 207,540 0.0% $ 207,540 0.0%

Water Funds Summary with Fund Balance Analysis
2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 020 -Water Fund Actual Actual Estimate
Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Charges for Services $ 2,671,534 $ 2,649,723 $ 2,476,914 $ 2,445,070 -1.3% $ 2,445,070 0.0% Use of Money and Property 13,483 (16,654) 59,900 50,000 -16.5% 51,000 2.0% Other Revenue 10,537 4,893 1,786 1,600 -10.4% 1,600 0.0% Total Operating Revenue 2,695,553 2,637,962 2,538,600 2,496,670 -1.7% 2,497,670 0.0% Transfer from Reserves $ - $ - $ - $ 1,315,008 100.0% $ 217,813 -83.4% Total Revenue plus Transfer from
Reserve $ 2,695,553 $ 2,637,962 $ 2,538,600 $ 3,811,678 50.1% 2,715,483 -28.8% Expenditures
Employee Services $ 304,244 $ 436,886 $ 382,415 $ 369,294 -3.4% $ 381,012 3.2% Operating & Maintenance 1,919,396 1,916,887 1,583,134 1,978,380 25.0% 1,981,471 0.2% Minor Capital 6,653.64 315.73 7,086.78 18,000.00 154.0% 18,000 100.0% Total Expenditures $ 2,230,293 $ 2,354,089 $ 1,972,636 $ 2,365,674 19.9% $ 2,380,483 0.6% Transfers to 021 - Capital - - 390,779 1,446,004 100.0% 335,000 -76.8% Water Operating Expenditures $ 2,230,293 $ 2,354,089 $ 2,363,415 $ 3,811,678 61.3% $ 2,715,483 -28.8% Projected Fund Balance
Balance, beginning of FY $ 6,716,524 $ 7,181,784 $ 7,465,657 $ 7,640,842 2.3% $ 6,325,834 -17.2% Prior-Year Adjustment $ - $ - $ - $ - 0.0% $ - 0.0%
Net Change in Fund Balance $ 465,260 $ 283,873 $ 175,185 $ - -100.0% $ - 0.0% Ending Fund Balance $ 7,181,784 $ 7,465,657 $ 7,640,842 $ 7,640,842 0.0% $ 6,325,834 -17.2% Less: Transfers from Reserves $ - $ - $ - $ (1,315,008) 100.0% $ (217,813) -83.4% Final Ending Fund Balance $ 7,181,784 $ 7,465,657 $ 7,640,842 $ 6,325,834 -17.2% $ 6,108,021 -3.4% 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 021 -Water Capital Fund Actual Actual Estimate
Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Use of Money and Property $ - $ - $ - $ - 0.0% $ - 0.0% Capital Impact Fees - 15,190 - - 0.0% - 0.0%
Total Revenue $ - $ 15,190 $ - $ - 0.0% $ - 0.0%
Transfers from Reserves - - - - 0.0% - 0.0%
Transfers from Fund 020- Water - - 390,779 385,000 100.0% 285,000 -26.0% Total Revenue plus Transfers $ - $ 15,190 $ 390,779 $ 385,000 100.0% $ 285,000 -26.0% Expenditures
Depreciation 20,598 24,898 37,740 35,000 -7.3% 35,000 0.0% Total Expenditures $ 20,598 $ 24,898 $ 37,740 $ 35,000 -7.3% $ 35,000 0.0% Transfer out to CIP - - 353,039 350,000 -0.9% 250,000 -28.6% Total Expenditures plus Transfers$ 20,598 $ 24,898 $ 390,779 $ 385,000 -1.5% $ 285,000 -26.0% Projected Fund Balance
Balance, beginning of FY $ 397,372 $ 376,774 $ 367,066 $ 367,066 0.0% $ 367,066 0.0% Net Change in Fund Balance $ (20,598) $ (9,708) $ - $ - 0.0% $ - 0.0% Ending Fund Balance $ 376,774 $ 367,066 $ 367,066 $ 367,066 0.0% $ 367,066 0.0% Less: Transfers from Reserves $ - $ - $ - $ - 0.0% $ - 0.0% Final Ending Fund Balance $ 376,774 $ 367,066 $ 367,066 $ 367,066 0.0% $ 367,066 0.0%

Special Revenue Funds Summary with Fund Balance Analysis 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 023 - Housing Fund Actual Actual Estimate
Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Use of Money and Property $ 1,516 $ (1,821) $ 4,900 $ 5,800 18.4% 5,800 0.0% Other Revenue 90 418 - - 0.0% - 0.0%
Total Operating Revenue $ 1,606 $ (1,403) $ 4,900 $ 5,800 18.4% 5,800 0.0% Expenditures
Operating & Maintenance $ - $ - $ - $ 3,000 0.0% $ 3,000 0.0% Operating Expenditures
Total: $ - $ - $ - $ 3,000 0.0% $ 3,000 0.0%
Operating income(loss) $ 1,606 $ (1,403) $ 4,900 $ 2,800 -42.9% $ 2,800 0.0% Projected Fund Balance
Balance, beginning of FY $ 489,709 $ 491,315 $ 489,912 $ 494,812 1.0% $ 497,612 0.6% Net Change in Fund Balance $ 1,606 $ (1,403) $ 4,900 $ 2,800 -42.9% $ 2,800 0.0% Ending Fund Balance $ 491,315 $ 489,912 $ 494,812 $ 497,612 0.6% $ 500,412 0.6% 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 024 - Traffic Mitigation Fund Actual Actual Estimate
Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Use of Money and Property $ 111 $ (134) $ 396 $ 400 1.0% $ 400 0.0% Other Revenue 105 105 105 - -100.0% - 0.0%
Total Operating Revenue $ 216 $ (29) $ 501 $ 400 -20.2% $ 400 0.0% Projected Fund Balance
Balance, beginning of FY $ 35,948 $ 36,164 $ 36,135 $ 36,636 1.4% $ 37,036 1.1% Net Change in Fund Balance $ 216 $ (29) $ 501 $ 400 -20.2% $ 400 0.0% Ending Fund Balance $ 36,164 $ 36,135 $ 36,636 $ 37,036 1.1% $ 37,436 1.1% 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 025 - Gas Tax Fund Actual Actual Estimate
Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Use of Money and Property $ 1,346 $ (1,519) $ 6,200 $ 6,000 -3.2% 6,000 0.0% Revenue from Other Agencies 299,666 314,682 318,031 346,705 9.0% 352,239 1.6% Other Revenue - - - - 0.0% - 0.0%
Total Operating Revenue $ 301,013 $ 313,163 $ 324,231 $ 352,705 8.8% 358,239 1.6% Transfer from Reserves - - - 66,304 100.0% - -100.0%
Total Revenue after Transfers $ 301,013 $ 313,163 $ 324,231 $ 419,009 29.2% 358,239 -14.5% Expenditures
Operating & Maintenance $ 123,591 $ 129,857 $ 122,446 $ 122,000 -0.4% 122,000 0.0% Transfers to for CIP $ 77,475 $ 236,688 $ 19,789 $ 297,009 1400.9% 100,000 -66.3% Operating Expenditures and
Transfers Total: $ 201,066 $ 366,545 $ 142,235 $ 419,009 194.6% $ 222,000 -47.0% Projected Fund Balance
Balance, beginning of FY $ 362,623 $ 462,570 $ 409,187 $ 591,183 44.5% $ 524,879 -11.2% Net Change in Fund Balance $ 99,947 $ (53,383) $ 181,996 $ - -100.0% $ 136,239 100.0% Ending Fund Balance $ 462,570 $ 409,187 $ 591,183 $ 591,183 0.0% $ 661,119 11.8% Less: Transfers from Reserves $ - $ - $ - $ (66,304) 100.0% $ - -100.0% Final Ending Fund Balance $ 462,570 $ 409,187 $ 591,183 $ 524,879 -11.2% $ 661,119 26.0%

Special Revenue Funds Summary with Fund Balance Analysis 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 027 - Local Transportation Fund Actual Actual Estimate
Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Use of Money and Property $ 539 $ (825) $ 3,760 $ 3,800 1.1% $ 3,800 0.0% Revenue from Other Agencies 4,687 5,769 5,012 5,554 10.8% 5,665 2.0% Other Revenue 0 - - - 0.0% - 0.0%
Total Operating Revenue $ 5,226 $ 4,944 $ 8,772 $ 9,354 6.6% $ 9,465 1.2% Transfer from Other Funds $ 74,500 $ 63,500 $ 97,000 $ 97,000 0.0% $ 97,000 0.0% Transfer from Reserves - - - - 0.0% - 0.0%
Total Revenue after Transfers $ 79,726 $ 68,444 $ 105,772 $ 106,354 6.6% $ 106,465 1.2% Expenditures
Operating & Maintenance 22,000 22,961 87,000 87,000 0.0% 87,000 0.0% Transfers to CIP 2,400 - - 10,000 100.0% 0 -100.0%
Transfer to Reserve - - 50,000 50,000 0.0% 50,000 0.0%
Operating Expenditures plus
Transfers Total: $ 24,400 $ 22,961 $ 137,000 $ 147,000 7.3% $ 137,000 -6.8% Projected Fund Balance
Balance, beginning of FY $ 185,903 $ 241,229 $ 286,711 $ 255,483 -10.9% $ 214,837 -15.9% Net Change in Fund Balance $ 55,326 $ 45,482 $ (31,228) $ (40,646) 30.2% $ (30,535) 0.0% Ending Fund Balance $ 241,229 $ 286,711 $ 255,483 $ 214,837 -15.9% $ 184,302 -14.2% Less: Transfers from Reserves $ - $ - $ - $ - 0.0% $ - 0.0% Final Ending Fund Balance $ 241,229 $ 286,711 $ 255,483 $ 214,837 -15.9% $ 184,302 -14.2% 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 029 - Transportation Planning Fund Actual Actual Estimate Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Use of Money and Property $ 95 $ (94) $ 296 $ 300 1.4% $ 306 2.0% Revenue from Other Agencies 29,573 7,300 8,560 45,000 425.7% 45,000 0.0% Total Operating Revenue $ 29,668 $ 7,206 $ 8,856 $ 45,300 411.5% 45,306 0.0% Transfers from Other Funds - - - - 0.0% - 0.0%
Total Revenue plus Transfers $ 29,668 $ 7,206 $ 8,856 $ 45,300 411.5% $ 45,306 0.0% Expenditures
Operating & Maintenance 29,573 7,300 8,560 45,000 425.7% 45,000 0.0% Operating Expenditures Total: $ 29,573 $ 7,300 $ 8,560 $ 45,000 425.7% $ 45,000 0.0% Projected Fund Balance
Balance, beginning of FY $ (103,254) $ (103,159) $ (103,253) $ (102,957) -0.3% $ (102,657) -0.3% Net Change in Fund Balance $ 95 $ (94) $ 296 $ 300 1.4% $ 306 2.0% Ending Fund Balance $ (103,159) $ (103,253) $ (102,957) $ (102,657) -0.3% $ (102,351) -0.3%

Special Revenue Funds Summary with Fund Balance Analysis 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 031 - Measure A Fund Actual Actual Estimate
Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Use of Money and Property $ 2,434 $ (3,052) $ - $ - 0.0% - 0.0% Revenue from Other Agencies 425,069 480,987 461,629 444,911 -3.6% 455,937 2.5% Other Revenue 0 - - - 0.0% - 0.0%
Total Operating Revenue $ 427,503 $ 477,935 $ 461,629 $ 444,911 -3.6% 455,937 2.5% Transfer from Reserves - - - 558,607 0.0% - 0.0%
Total Revenue after Transfers $ 427,503 $ 477,935 $ 461,629 $ 1,003,518 -3.6% 455,937 2.5% Expenditures
Transfer to Other Funds - Operating 64,500 63,500 97,000 97,000 0.0% 97,000 0.0% Transfer for CIP 45,744 244,545 383,301 906,518 136.5% 360,000 -60.3% Total Expenditures: $ 110,244 $ 308,045 $ 480,301 $ 1,003,518 108.9% $ 457,000 -54.5% Projected Fund Balance
Balance, beginning of FY $ 398,499 $ 715,758 $ 885,648 $ 866,976 -2.1% $ 308,369 -64.4% Net Change in Fund Balance $ 317,259 $ 169,890 $ (18,672) $ - -100.0% $ (1,063) 100.0% Ending Fund Balance $ 715,758 $ 885,648 $ 866,976 $ 866,976 0.0% $ 307,306 -64.6% Less: Transfers from Reserves $ - $ - $ - $ (558,607) 100.0% $ - -100.0% Final Ending Fund Balance $ 715,758 $ 885,648 $ 866,976 $ 308,369 -64.4% $ 307,306 -0.3% 2020-21 2021-22 2022-23 2023-24 % Change 2024-25 % Change 032 - American Rescue Plan Act Fund Actual Actual Estimate Proposed
Budget
from 22-23
Estimate
Proposed
Budget
from 23-24
Budget
Revenues
Use of Money and Property $ - $ (2,261) $ 12,200 $ 12,500 2.5% $ 12,500 100.0% Revenue from Other Agencies $ - $ - $ - $ 1,227,948 0.0% $ - 0.0% Total Operating Revenue $ - $ (2,261) $ 12,200 $ 1,240,448 10067.6% 12,500 -99.0% Transfer from Reserves - - - - 0.0% - 0.0%
Total Revenue after Transfers $ - $ (2,261) $ 12,200 $ 1,240,448 10067.6% 12,500 -99.0% Expenditures
Transfers to CIP $ - $ - $ - $ 1,228,695 100.0% $ - -100.0% Total Expenditures: $ - $ - $ - $ 1,228,695 100.0% $ - -100.0% Projected Fund Balance
Balance, beginning of FY $ - $ - $ (2,261) $ 9,939 -539.6% $ 21,692 118.2% Net Change in Fund Balance $ - $ (2,261) $ 12,200 $ 11,753 -3.7% $ 12,500 100.0% Ending Fund Balance $ - $ (2,261) $ 9,939 $ 21,692 118.2% $ 34,192 57.6% Less: Transfers from Reserves -$ -$ $ - $ - 0.0% $ - 0.0% Final Ending Fund Balance -$ $ (2,261) $ 9,939 $ 21,692 118.2% $ 34,192 57.6%

2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Estimate
2023-24
Proposed
Budget
% Change
from 22/23
Estimate
2024-25
Proposed
Budget
% Change
from 23/24
Budget
General Fund 9,955,280 11,024,584 13,944,516 11,101,580 15,266,888 37.5% 11,987,306 -21.5% Enterprise Funds:
005 Wastewater Fund 1,221,891 1,257,898 2,430,880 1,259,801 2,325,604 84.6% 2,385,317 2.6% Wastewater Capital Fund - - 586,720 197,979 315,000 59.1% 315,000 0.0% Water Fund 2,695,553 2,637,962 4,127,096 2,538,600 3,811,678 50.1% 2,715,483 -28.8% Water Capital Fund - 15,190 537,740 390,779 385,000 100.0% 285,000 -26.0% Total Enterprise Funds: 3,917,444 3,911,050 7,682,436 4,387,158 6,837,282 55.8% 5,700,800 -16.6% Special Revenue Funds:

Housing Fund 1,606 (1,403) 700 4,900 5,800 18.4% 5,800 0.0% Traffic Mitigation Fund 216 (29) 60 501 400 -20.2% 400 0.0% Gas Tax Fund 301,013 313,163 388,277 324,231 419,009 29.2% 358,239 -14.5% Local Transportation Fund 79,726 68,444 147,000 105,772 106,354 0.6% 106,465 0.1% Transportation Planning 29,668 7,206 45,000 8,856 45,300 411.5% 45,306 0.0% Measure A 427,503 477,935 963,085 461,629 1,003,518 117.4% 455,937 -54.6% American Rescue Plan Act - (2,261) 1,228,698 12,200 1,240,448 10067.6% 12,500 -99.0% Total Special Revenue: 839,731 863,054 2,772,820 918,089 2,820,829 207.3% 984,647 -65.1% Grand Total: $ 14,712,455 $ 15,798,688 $ 24,399,772 $ 16,406,827 $ 24,924,999 51.9% $ 18,672,753 -25.1% 032
031
021
023
024
025
027

REVENUE BY FUND
Fiscal Years 2023-24 and 2024-25
006
020
029
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
2021-22 Actual 2022-23 Est 2023-24 2024-25
Revenue by Fund
General Fund Enterprise Funds Special Revenue Funds

2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Fund: 001 - GENERAL FUND
-
TAXES
001-41005 Property Taxes - Secured 1,630,939 1,690,635 1,721,630 1,759,996 1,821,551 1,859,335 001-41010 Property Taxes - Unsecured 39,367 60,581 53,246 63,900 67,696 69,112 001-41015 Homeowners Exemptions 6,918 6,746 7,058 6,590 6,590 6,590 001-41020 Franchise Fees 330,044 356,836 330,000 395,000 434,500 434,500 001-41025 Sales Tax 2,934,332 3,286,448 3,450,000 3,536,078 3,505,488 3,540,543 001-41035 Transient Occupancy Tax 3,020,078 4,292,382 4,000,000 4,032,336 3,800,000 3,800,000 001-41040 Property Transfer Tax 37,456 67,863 50,888 41,775 42,611 43,463 Taxes Total: 7,999,134 9,761,490 9,612,822 9,835,675 9,678,436 9,753,542

FEES AND PERMITS
001-42010 Zoning Clearance 1,080 1,530 1,080 1,350 1,125 1,125 001-42015 Small Permits 11,370 16,455 9,000 13,430 9,000 9,000 Fees and Permits Total: 12,450 17,985 10,080 14,780 10,125 10,125

REVENUE FROM OTHER AGENCIES
001-43005 Motor Vehicle in Lieu Tax 4,007 6,279 4,080 5,279 4,500 4,500 001-43010 MV License Fee Compensation 541,878 556,407 584,895 593,334 617,957 630,873 001-43015 COPS Grant 156,764 161,285 156,000 162,736 165,991 169,311 001-43040 Beverage Container Grant 5,000 5,000 5,000 5,000 5,000 5,000 001-43055 OTS Grant - 37,883 - - - -
Revenue from Other Agencies Total: 707,650 766,853 749,975 766,349 793,448 809,684

CHARGES FOR CURRENT SERVICES
001-44005 Buellton Recreation Program 176,558 197,760 175,000 160,000 150,000 150,000 001-44010 Recreation Program 50/50 170 13,785 5,000 5,343 3,500 3,500 001-44015 Buellton Rec Program Trips 1,483 3,615 3,500 3,446 3,500 3,500 001-44020 Park Reservation Fees 1,750 12,210 3,840 10,660 4,800 4,800 001-44025 Special Event Fee/Temp Use 155 1,585 1,550 1,585 1,585 1,585 001-44035 Cost Reimbursement 70,577 142,964 95,897 53,310 - - 001-44045 Lease Revenue - Principal - 94,287 - 132,015 148,320 148,320 001-44250 Miscellaneous 27,809 20,226 8,950 12,091 8,950 8,950 Charges for Current Services Total: 278,501 486,431 293,737 378,450 320,655 320,655

FINES AND PENALTIES
001-45005 Criminal Fines & Penalties 633 1,490 300 372 300 300 001-45010 Fines & Fees 9,192 11,769 7,500 5,112 5,000 5,000 001-49532 Code Enforcement Fines - - - - - -
Fines and Penalties Total: 9,824 13,259 7,800 5,484 5,300 5,300

USE OF MONEY AND PROPERTY
001-44105 Interest 40,791 (88,578) - 94,191 78,000 78,000 001-49010 Rent 77,340 (3,735) 126,000 6,650 5,000 5,000 Use of Money and Property Total: 118,131 (92,313) 126,000 100,841 83,000 83,000 9,125,691 10,953,705 10,800,414 11,101,580 10,890,963 10,982,306

OTHER FINANCING SOURCECS
001-44040 Transfer from Reserves (CIP) - - 3,144,102 - 4,375,925 1,005,000 001-49737 Capital Lease Proceeds 829,589 70,879 - - -
9,955,280 11,024,584 13,944,516 11,101,580 15,266,888 11,987,306 Fiscal Years 2023-24 and 2024-25

SCHEDULE OF REVENUE BY CATEGORY
TOTAL FUNDING SOURCES (REVENUE):

GENERAL FUND OPERATING REVENUE:

ENTERPRISE FUNDS
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Fund: 005 - WASTEWATER FUND

CHARGES FOR SERVICES
005-44110 Sales 1,214,947 1,258,394 1,220,000 1,228,050 1,207,000 1,207,000 005-44120 Set-Up Fees 880 805 800 650 650 650
005-44125 Late Charges - 4,939 5,000 7,644 5,000 5,000
Charges for Services Total : 1,215,827 1,264,138 1,225,800 1,236,344 1,212,650 1,212,650

USE OF MONEY AND PROPERTY
005-44105 Interest 7,290 (7,229) 3,200 23,457 25,000 25,000 005-44126 Gain (Loss) on Capital Assets (9,464) - - - - - Use of Money and Property Total : (2,174) (7,229) 3,200 23,457 25,000 25,000 1,213,653 1,256,908 1,229,000 1,259,801 1,237,650 1,237,650

OTHER REVENUE
005-44250 Miscellaneous - 383 - - - -
005-49641 CARES Funding Transfer from GF 380 - - - - -
005-49649 Insurance Refund - Gen Liab 7,857 607 - - - - Other Revenue Total: 8,237 989 - - - -

TRANSFERS
005-49652 Transfer from Reserves - - 1,201,880 - 1,087,954 1,147,667 1,221,891 1,257,898 2,430,880 1,259,801 2,325,604 2,385,317 Fund: 006 - WASTEWATER CAPITAL FUND

USE OF MONEY AND PROPERTY
006-44105 Interest - - - - - -
Use of Money and Property Total : - - - - - -

CAPITAL IMPACT FEES
006-44115 Connection Fees - - - - - -
Capital Impact Fees Total : - - - - - -
- - - - - -

TRANSFERS FROM RESERVES
006-49652 Transfer in from Reserves - - - - - -

TRANSFERS IN FROM OTHER FUNDS
006-49729 Transfer from Sewer Fund - - 586,720 197,979 315,000 315,000 REVENUE TOTAL PLUS TRANSFERS: - - 586,720 197,979 315,000 315,000

SCHEDULE OF REVENUE BY CATEGORY
Fiscal Years 2023-24 and 2024-25
REVENUE TOTAL PLUS TRANSFERS:

WASTEWATER CAPITAL REVENUE:

WASTEWATER OPERATING REVENUE:

2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Fund: 020 - WATER FUND

CHARGES FOR SERVICES
020-44120 Set-Up Fees 880 805 800 650 650 650
020-44125 Late Charges - 7,221 5,000 7,644 5,000 5,000
020-44210 Bulk Water 13,363 10,457 1,000 8,500 8,500 8,500 020-44215 Sales 2,657,271 2,629,289 2,685,048 2,460,000 2,430,900 2,430,900 020-44220 Meter Service Installation - 1,898 - - - -
020-44240 Service Reinstatement Fee 20 53 480 120 20 20 Charges for Services Total : 2,671,534 2,649,723 2,692,328 2,476,914 2,445,070 2,445,070

USE OF MONEY AND PROPERTY
020-44105 Interest 13,483 (16,654) 7,200 59,900 50,000 51,000 Use of Money and Property Total : 13,483 (16,654) 7,200 59,900 50,000 51,000 Fund: 020 - WATER FUND (continued)

OTHER REVENUE
020-44250 Miscellaneous - 2,736 - 186 - -
020-49641 CARES Funding transfer in from GF 380 - - - - - 020-49657 Insurance Refund - Gen Liability 7,857 607 - - - - 020-49656 Hydrant Permits 2,300 1,550 1,800 1,600 1,600 1,600 Other Revenue Total: 10,537 4,893 1,800 1,786 1,600 1,600 2,695,553 2,637,962 2,701,328 2,538,600 2,496,670 2,497,670

TRANSFERS FROM RESERVES
020-49661 Transfer from Reserves - - 1,425,768 - 1,315,008 217,813 2,695,553 2,637,962 4,127,096 2,538,600 3,811,678 2,715,483 Fund: 021 - WATER CAPITAL FUND

USE OF MONEY AND PROPERTY
021-44105 Interest - - - - - -
Use of Money and Property Total: - - - - - -

CAPITAL IMPACT FEES
021-44115 Connection Fees - 15,190 - - - -
Capital Impact Fees Total: - 15,190 - - - -
- 15,190 - - - -

TRANSFERS FROM RESERVES
021-49652 Transfer in from Reserves - - - - - -

TRANSFERS FROM OTHER FUNDS
021-49732 Transfer in from Water Fund - - 537,740 390,779 385,000 285,000 REVENUE TOTAL PLUS TRANSFERS: - 15,190 537,740 390,779 385,000 285,000 REVENUE TOTAL PLUS TRANSFERS:

SCHEDULE OF REVENUE BY CATEGORY
Fiscal Years 2023-24 and 2024-25
WATER OPERATING REVENUE:

WATER CAPITAL REVENUE:

SPECIAL REVENUE FUNDS
Fund: 023 - HOUSING FUND

USE OF MONEY AND PROPERTY
023-44105 Interest 1,516 (1,821) 700 4,900 5,800 5,800
Use of Money and Property Total: 1,516 (1,821) 700 4,900 5,800 5,800

OTHER REVENUE
023-44310 Housing Fees 90 418 - - - -
Other Revenue Total: 90 418 - - - -
1,606 (1,403) 700 4,900 5,800 5,800
Fund: 024 - TRAFFIC MITIGATION FUND

USE OF MONEY AND PROPERTY
024-44105 Interest 111 (134) 60 396 400 400
Use of Money and Property Total: 111 (134) 60 396 400 400

OTHER REVENUE
024-47010 Traffic Mitigation Fees 105 105 - 105 - -
Other Revenue Total: 105 105 - 105 - -
216 (29) 60 501 400 400
Fund: 025 - GAS TAX FUND

USE OF MONEY AND PROPERTY
025-44105 Interest 1,346 (1,519) 600 6,200 6,000 6,000
Use of Money and Property Total: 1,346 (1,519) 600 6,200 6,000 6,000

REVENUE FROM OTHER AGENCIES
025-47110 Surface Transportation Program 75,599 75,599 75,000 71,260 70,000 70,000 025-47115 Traffic Congestion Relief - - - - - -
025-47116 SB1 - Local Streets & Roads 101,295 108,166 108,709 111,694 127,309 129,855 025-47120 Gas Tax 2105 27,837 30,038 32,017 31,075 33,794 34,470 025-47125 Gas Tax 2106 18,813 20,149 20,936 20,571 21,978 22,418 025-47130 Gas Tax 2107 37,668 35,893 37,658 37,225 40,591 41,403 025-47135 Gas Tax 2107.5 2,000 2,000 2,000 2,000 2,000 2,040 025-47140 Gas Tax 2103/R & T 7360 36,454 42,836 49,134 44,206 51,033 52,054 Revenue from Other Agencies Total: 299,666 314,682 325,454 318,031 346,705 352,239

OTHER REVENUE
025-44035 Cost Reimbursement - - - - - -
Other Revenue Total: - - - - - -
301,013 313,163 326,054 324,231 352,705 358,239

TRANSFERS FROM RESERVES
025-44040 Transfer in from Reserves - - 62,223 - 66,304 - REVENUE TOTAL PLUS TRANSFERS: 301,013 313,163 388,277 324,231 419,009 358,239

SCHEDULE OF REVENUE BY CATEGORY
Use of Money and Property Total :

HOUSING REVENUE TOTAL:

TRAFFIC MITIGATION REVENUE TOTAL:

GAS TAX OPERATING REVENUE TOTAL:

2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Fund: 027 - LOCAL TRANSPORTATION FUND

USE OF MONEY AND PROPERTY
027-44105 Interest 539 (825) 326 3,760 3,800 3,800
Use of Money and Property Total: 539 (825) 326 3,760 3,800 3,800

REVENUE FROM OTHER AGENCIES
027-47310 LTF - Bikeways 4,687 5,769 5,776 5,012 5,554 5,665 Revenue from Other Agencies Total: 4,687 5,769 5,776 5,012 5,554 5,665

OTHER REVENUE
027-44250 Miscellaneous - - - - - -
Other Revenue Total: - - - - - -
5,226 4,944 6,102 8,772 9,354 9,465

TRANSFERS FROM RESERVES
027-47311 Transfer from Reserves - - 33,898 - - -

TRANSFERS FROM OTHER FUNDS
027-47415 Transfer from General Fund 10,000 - 10,000 - - - 027-49690 Transfer from Measure A 64,500 63,500 97,000 97,000 97,000 97,000 Transfers Total : 74,500 63,500 107,000 97,000 97,000 97,000 79,726 68,444 147,000 105,772 106,354 106,465
Fund: 029 - TRANSPORTATION PLANNING FUND

USE OF MONEY AND PROPERTY
029-44105 Interest 95 (94) 65 296 300 306
Use of Money and Property Total: 95 (94) 65 296 300 306

REVENUE FROM OTHER AGENCIES
029-47410 STA Funding 29,573 7,300 40,000 8,560 45,000 45,000 Revenue from Other Agencies Total: 29,573 7,300 40,000 8,560 45,000 45,000 29,668 7,206 40,065 8,856 45,300 45,306

TRANSFERS FROM OTHER FUNDS
029-47415 Transfer from General Fund - - 4,935 - - -
29,668 7,206 45,000 8,856 45,300 45,306
Fund: 031 - MEASURE A FUND

USE OF MONEY AND PROPERTY
031-44105 Interest 2,434 (3,052) 1,175 - - -
Use of Money and Property Total: 2,434 (3,052) 1,175 - - -

REVENUE FROM OTHER AGENCIES
031-47510 Measure A 425,069 480,987 461,629 461,629 444,911 455,937 Revenue from Other Agencies Total: 425,069 480,987 461,629 461,629 444,911 455,937

OTHER REVENUE
031-44035 Cost Reimbursement - - - - - -
Other Revenue Total: - - - - - -
427,503 477,935 462,804 461,629 444,911 455,937

TRANSFERS FROM RESERVES
031-49736 Transfer from Reserves - - 500,281 - 558,607 - 427,503 477,935 963,085 461,629 1,003,518 455,937
Fund: 032- AMERICAN RESCUE PLAN ACT (ARPA) FUND

USE OF MONEY AND PROPERTY
032-44105 Interest - (2,261) 750 12,200 12,500 12,500
Use of Money and Property Total: - (2,261) 750 12,200 12,500 12,500

REVENUE FROM OTHER AGENCIES
032-43060 ARPA Funding - - 1,227,948 - 1,227,948 -
Revenue from Other Agencies Total: - - 1,227,948 - 1,227,948 - - (2,261) 1,228,698 12,200 1,240,448 12,500
OPERATING REVENUE TOTAL:

OPERATING REVENUE TOTAL:

REVENUE TOTAL PLUS TRANSFERS:

OPERATING REVENUE TOTAL:

REVENUE TOTAL PLUS TRANSFERS:

REVENUE TOTAL PLUS TRANSFERS:

LTF OPERATING REVENUE TOTAL:

SCHEDULE OF REVENUE BY CATEGORY
Fiscal Years 2023-24 and 2024-25

2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
TOTAL GENERAL FUND REVENUES 9,955,280 11,024,584 13,944,516 11,101,580 15,266,888 11,987,306 TOTAL ENTERPRISE REVENUES 3,917,444 3,911,050 7,682,436 4,387,158 6,837,282 5,700,800 TOTAL SPECIAL REVENUES 839,731 863,054 2,772,820 918,089 2,820,829 984,647 GRAND TOTAL 14,712,455 15,798,688 24,399,772 16,406,827 24,924,999 18,672,753 2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
7,999,134 9,761,490 9,612,822 9,835,675 9,678,436 9,753,542 12,450 17,985 10,080 14,780 10,125 10,125
Revenue from Other Agencies 1,466,644 1,575,591 2,810,782 1,559,581 2,863,566 1,668,525 Charges for Current Services 4,165,862 4,400,291 4,211,865 4,091,708 3,978,375 3,978,375 Fines and Penalties 9,824 13,259 7,800 5,484 5,300 5,300 Use of Money and Property 135,481 (125,902.55) 140,076 211,950 186,800 187,806 Capital Impact Fees - 15,190 - - - -
Other Revenue 18,969 6,405 1,800 1,891 1,600 1,600
Transfer from Other Funds 74,500 63,500 1,236,395 685,758 797,000 697,000 Transfer from Reserves 829,589 70,879 6,368,152 - 7,403,798 2,370,480 Total: $ 14,712,455 $ 15,798,688 $ 24,399,772 $ 16,406,827 $ 24,924,999 $ 18,672,753

SCHEDULE OF REVENUE BY CATEGORY
Fiscal Years 2023-24 and 2024-25

REVENUE BY CATEGORY - ALL FUNDS
Taxes
Fees and Permits
Category

REVENUE SUMMARY
(1,000)
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
Taxes Fees and
Permits
Revenue
from Other
Agencies
Charges for
Current
Services
Fines and
Penalties
Use of
Money and
Property
Capital
Impact Fees
Other
Revenue
Transfer
from Other
Funds
Transfer
from
Reserves
Thousands

REVENUE BY CATEGORY
2020-21
Actual
2021-22
Actual
2022-23 Estimate 2023-24
Proposed Budget
2024-25 Proposed Budget

2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Employee Services 2,534,206 2,940,609 2,991,268 2,929,020 3,317,394 3,440,400 Operating & Maintenance 7,867,299 8,493,234 9,635,438 10,052,360 9,502,990 9,727,492 Minor Capital 63,721 92,022 56,561 27,801 149,773 154,296 Capital Outlay 2,002,318 1,462,075 8,960,112 1,255,891 7,468,147 2,015,000 Transfer to Other Funds 75,261 63,500 1,569,235 735,758 2,158,004 1,047,000 Grand Total: 12,542,804 13,051,440 23,212,614 15,000,829 22,596,307 16,384,188 Expenditures by Category (All Funds)
Fiscal Years 2023-24 and 2024-25
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
Employee Services Operating &
Maintenance
Minor Capital Capital Outlay Transfer to Other
Funds
Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23 Amended Budget
2022-23
Estimate
2023-24 Proposed Budget 2024-25 Proposed Budget

BIENNIAL BUDGET 2023-24 AND 2024-25
Fund
001 130,829 148,215 152,886 175,856 15.0% 179,420 2.0%
001 285,082 286,278 318,733 340,172 6.7% 350,556 3.1%
001 124,365 129,324 136,467 148,412 8.8% 211,477 42.5%
001 142,458 154,187 156,000 212,800 36.4% 206,000 -3.2% 001 2,821,649 2,094,636 2,727,178 5,435,258 99.3% 2,222,805 -59.1% 001 191,541 209,702 210,333 241,266 14.7% 249,645 3.5%
001 2,346,966 2,656,349 2,642,214 2,772,189 4.9% 2,860,558 3.2% 001 198,717 200,517 202,970 201,229 -0.9% 207,266 3.0%
001 605,427 664,925 643,599 688,351 7.0% 713,724 3.7%
001 56,937 53,201 43,100 50,000 16.0% 50,000 0.0%
001 136,171 154,377 224,908 285,700 27.0% 280,700 -1.8% 001 372,491 463,630 495,619 560,700 13.1% 580,700 3.6%
001 168,106 116,229 133,557 187,300 40.2% 187,300 0.0%
001 - - - - 0.0% - 0.0%
001 653,294 684,341 793,592 899,747 13.4% 892,637 -0.8% 001 540,225 687,799 553,049 713,823 29.1% 626,599 -12.2% 8,774,256 8,703,711 9,434,205 12,912,803 36.9% 9,819,388 -24.0% [1] 001 (1,876,699) (980,841) (311,785) (4,375,925) 1303.5% (1,005,000) -77.0% 6,897,557 7,722,870 9,122,420 8,536,878 -6.4% 8,814,388 3.3% Fund
005 1,142,185 1,253,917 1,846,357 2,325,604 26.0% 2,385,317 2.6% 006 10,190 9,973 197,979 315,000 59.1% 315,000 0.0%
020 2,230,293 2,354,089 2,363,415 3,811,678 61.3% 2,715,483 -28.8% 021 20,598 24,898 390,779 385,000 -1.5% 285,000 -26.0%
3,403,266 3,642,876 4,798,529 6,837,282 42.5% 5,700,800 -16.6% [2] 006 - - (197,979) (315,000) 59.1% (315,000) 0.0%
[2] 006 - - (187,979) (300,000) 59.6% (300,000) 0.0%
1,152,375 1,263,890 1,658,378 2,025,604 22.1% 2,085,317 2.9% [3] 021 (390,779) (385,000) -1.5% (285,000) -26.0%
[3] 021 - - (353,039) (350,000) -0.9% (250,000) -28.6%
2,250,891 2,378,987 2,010,376 3,461,678 72.2% 2,465,483 -28.8% Fund
023 - - - 3,000 100.0% 3,000 0.0%
025 201,066 366,545 142,235 419,009 194.6% 222,000 -47.0% 027 24,400 22,961 137,000 147,000 7.3% 137,000 -6.8%
029 29,573 7,300 8,560 45,000 425.7% 45,000 0.0%
031 110,244 308,045 480,301 1,003,518 108.9% 457,000 -54.5% 032 - - - 1,228,695 100.0% - -100.0%
365,282 704,852 768,095 2,846,222 270.6% 864,000 -69.6% [4] 025 - (236,688) (19,789) (297,009) 1400.9% (100,000) -66.3% 201,066 129,857 122,446 122,000 -0.4% 122,000 0.0%
[5] 027 (2,400) - - (10,000) 100.0% - -100.0%
22,000 22,961 137,000 137,000 0.0% 137,000 0.0%
[6] 031 (45,744) (244,545) (383,301) (906,518) 136.5% (360,000) -60.3% (45,744) (244,545) (383,301) 97,000 -125.3% 97,000 0.0% 12,542,804 13,051,440 15,000,829 22,596,307 50.6% 16,384,188 -27.5% % Change
from 23-24
Proposed
% Change
from 22-23
Estimate
% Change
from 23-24
Proposed
% Change
from 22-23
Estimate
% Change
from 23-24
Proposed
2024-25
Proposed
Budget
LESS: Reserve Transfer for CIP
LTF Fund Operating Expenditures:
580 - HOUSING
SPECIAL REVENUE FUNDS TOTAL:
601 - WATER [3]
602 - WATER CAPITAL [3]
ENTERPRISE FUNDS OPERATING EXPENDITURE ANALYSIS:
557 - TRANSPORTATION PLANNING
567 - AMERICAN RESCUE PLAN ACT
FOOTNOTES:

LESS: Reserve Transfer to Capital
LESS: Reserve Transfer to Capital
560 - MEASURE A [6]
Description
551 - STORM WATER [1]
GENERAL FUND OPERATING EXPENDITURE ANALYSIS:

SPECIAL REVENUE FUNDS
2020-21
Actual
2021-22
Actual
2022-23 YearEnd Estimate
2023-24
Proposed
Budget
2020-21
Actual
2021-22
Actual
2022-23 YearEnd Estimate
% Change
from 22-23
Estimate
403 - CITY CLERK/HUMAN RESOURCES
404 - CITY ATTORNEY
410 - NON-DEPARTMENTAL [1]
559 - LOCAL TRANSPORTATION FUND [5]

EXPENDITURE SUMMARY ALL - FUNDS
2020-21
Actual
2021-22
Actual
2022-23 YearEnd Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Description

GENERAL FUND
420 - FINANCE
501 - PUBLIC SAFETY - POLICE/FIRE
2023-24
Proposed
Budget
401 - CITY COUNCIL
510 - LEISURE SERVICES - LIBRARY
511 - RECREATION
550 - PW - STREET LIGHTS
553 - 557 GAS TAX [4]
552 - PW - PARKS
556 - PW - LANDSCAPE MAINTENANCE
557 - PW - ENGINEERING
558 - PW - GENERAL
565 - PLANNING
GENERAL FUND TOTAL:
701 - WASTEWATER OPERATING [2]
702 - WASTEWATER CAPITAL [2]
FOOTNOTES:

FOOTNOTES:
402 - CITY MANAGER

ALL FUNDS TOTAL
SPECIAL REVENUE FUNDS OPERATING EXPENDITURE ANALYSIS:

LESS: Reserve Transfer for CIP
General Fund Operating Expenditures:

LESS: Reserve Transfer for CIP
Sewer Fund Operating Expenditures:

LESS: Reserve Transfer for CIP
LESS: Reserve Transfer for CIP
Water Fund Operating Expenditures:

LESS: Reserve Transfer for CIP
Gas Tax Fund Operating Expenditures:

ENTERPRISE FUNDS TOTAL:

Measure A Fund Operating Expenditures:
2024-25
Proposed
Budget
Description

ENTERPRISE FUNDS

DEPARTMENT: 401/CITY COUNCIL
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ 116,824 $ 118,199 132,312$ $ 122,516 141,986$ 144,534$ $ 10,641 $ 29,743 29,481$ $ 30,370 33,870$ 34,886$
$ 3,364 $ 273 $ - $ - $ - $ -
$ 130,829 $ 148,215 161,793$ $ 152,886 175,856$ 179,420$ FUND 001- GENERAL
Employee Services
Operating & Maintenance
Minor Capital
Department Total
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
City Council Expenditure Graph
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
Employee Services Operating & Maintenance Minor Capital City Council Expenditure by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

City Council
Account: 001-401
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
54,848 54,261 57,250 57,818 61,394 63,176
26,840 26,400 30,960 28,980 34,200 34,200
4,575 4,500 4,650 4,275 4,500 4,500
1,293 1,396 1,344 1,421 1,452 1,478
58 44 780 44 794 794
11,691 12,569 16,231 11,246 18,943 19,291
2,545 2,833 3,544 3,435 2,000 2,289
11,895 12,734 14,138 11,911 15,105 15,105
3,042 3,420 3,375 3,345 3,558 3,661
38 42 40 41 41 41
EMPLOYEE SERVICES SUBTOTAL: 116,824 118,199 132,312 122,516 141,986 144,534 5,625 1,414 6,120 4,552 7,000 7,210
- 13,750 - - - -
750 2,777 3,060 3,330 3,060 3,152
805 9,758 14,200 16,366 17,500 18,025
3,413 1,880 3,591 4,350 3,800 3,914
47 164 510 488 510 525
- - 2,000 1,285 2,000 2,060
OPERATING & MAINTENANCE SUBTOTAL: 10,641 29,743 29,481 30,370 33,870 34,886 - - - - -
3,364 273 - -
MINOR CAPITAL SUBTOTAL: 3,364 273 - - - -
130,829 148,215 161,793 152,886 175,856 179,420
50020 Council Salaries

DEPARTMENT EXPENDITURES

EMPLOYEE SERVICES
50000 Salaries
50025 Council Car Allowance
50120 Employer SS/MC
50130 UI & Employee Training Tax
60016 Voting District-Demographic Service
60013 Election Expense
50200 PERS Retirement
50300 Workers Compensation
50400 Medical Benefit
50410 Employer Paid DCP
50500 Group Life Ins Benefit

OPERATING & MAINTENANCE
60210 Computer Maintenance & Software
60710 Travel & Training
60900 Miscellaneous
61130 Office Supplies

MINOR CAPITAL
72200 Office Furniture
72300 Computer Equipment
401 - CITY COUNCIL TOTAL:
67705 Telephone

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget

1.00 1.00 1.00

4.00 4.00 4.00

0.40 0.40 0.40

5.40 5.40 5.40
Staff Salaries $ 57,250 $ 61,394 $ 63,176
Includes 40 percent of City Clerk Salary.

Council Salaries $ 30,960 $ 34,200 $ 34,200
Includes individual stipends totaling $440 per month per City Council member.

Council Car Allowance $ 4,650 $ 4,500 $ 4,500
Includes individual councilmember car allowance totaling $75 per month.

Benefits:

Employer SS/MC 1,344$ 1,452$ 1,478$
Federal law requires Medicare payments paid by both the City and employee.

UI & Employee Training Tax $ 780 $ 794 $ 794
PERS Retirement 16,231$ 18,943$ 19,291$
Represents the allocation of Public Employees Retirement System (PERS) employer cost.

Workers Compensation 3,544$ 2,000$ 2,289$
Reflects cost to provide worker's compensation coverage.

Medical Benefit 14,138$ 15,105$ 15,105$
Employer Paid DCP 3,375$ 3,558$ 3,661$
Group Life Insurance Benefit $ 40 $ 41 $ 41
Reflects annual life insurance cost as employee benefits.

Election Expense 6,120$ 7,000$ 7,210$
Reflects anticipated costs related to the City election to be held in November 2022.

Voting District-Demographic Service -$ -$ -$
Reflects anticipated costs related to demoraphic services to implement Voting districts. 50120
DEPARTMENT: 401/CITY COUNCIL

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
Council Members (4)
City Clerk
Total:
50000
50020
50025
Mayor
50130
Reflects the annual unemployment insurance coverage paid to the California Employment Development Department for the five council members and City Clerk. 50200
50300
50400
50410
Reflects the City's contribution towards the employee's deferred compensation program for the City Clerk.
50500

OPERATING AND MAINTENANCE
60013
Includes dental/vision insurance and health insurance paid per month by the City for the positions in this department.
60016

EXPENDITURE NARRATIVE (continued) DEPARTMENT: 401/CITY COUNCIL 2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Computer Maintenance & Software 3,060$ 3,060$ 3,152$
Reflects annual computer maintenance costs.

Travel & Training 14,200$ 17,500$ 18,025$
Miscellaneous 3,591$ 3,800$ 3,914$
Office Supplies $ 510 $ 510 $ 525
Reflects costs for department office supplies.

Telephone 2,000$ 2,000$ 2,060$
Reflects cost of telephone services for the City Council.

Office Furniture -$ -$ -$
Reflects acquisition of furniture for the City Council.

Computer Equipment -$ -$ -$
Reflects acquisition of laptop for the City Council.
60710
60210
72300
Reflects attendance at League of California Cities (LOCC) conferences, Channel Counties Division (LOCC) meetings, Council of Government meetings and miscellaneous seminars for the Mayor and Council Members.
60900
Provides for unexpected expenditures incurred during the year along with purchasing various supplies, materials, etc.
61130

MINOR CAPITAL
72200
67705

DEPARTMENT: 402/CITY MANAGER
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ 280,142 $ 278,797 309,623$ $ 309,637 332,699$ 342,760$ $ 4,940 $ 6,993 6,700$ $ 9,096 6,700$ 7,000$
$ - $ 488 $ - $ - 773$ 796$
$ 285,082 $ 286,278 316,323$ $ 318,733 340,172$ 350,556$ Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
City Manager Expenditure Graph
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Employee Services Operating & Maintenance Minor Capital City Manager Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

City Manager
Account: 001-402
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
200,458 187,234 212,311 213,194 224,201 230,927
- 3,768 3,768 3,877 3,980 4,099
4,600 5,080 4,800 4,720 4,800 4,800
2,964 3,228 3,080 3,410 2,958 2,960
147 112 226 115 231 234
34,107 38,154 40,395 40,025 46,385 47,747
6,112 6,629 8,014 7,751 10,000 11,444
20,742 22,176 23,905 23,439 26,307 26,307
10,917 12,309 13,024 13,005 13,737 14,141
96 107 100 101 101 101
EMPLOYEE SERVICES SUBTOTAL: 280,142 278,797 309,623 309,637 332,699 342,760 - - 100 - 100 100
4,156 2,588 3,050 2,608 2,050 2,150
424 3,932 3,050 6,293 4,050 4,250
360 449 500 195 500 500
- 24 - - -
OPERATING & MAINTENANCE SUBTOTAL: 4,940 6,993 6,700 9,096 6,700 7,000 - - - - 773 796
- 488 - - - -
MINOR CAPITAL SUBTOTAL: - 488 - - 773 796
285,082 286,278 316,323 318,733 340,172 350,556
50015 Assistant City Manager Pay

DEPARTMENT EXPENDITURES

EMPLOYEE SERVICES
50000 Salaries
50025 Car Allowance
50120 Employer SS/MC
50130 UI & Employee Training Tax
60210 Computer Maintenance & Software
50200 PERS Retirement
50300 Workers Compensation
50400 Medical Benefit
50410 Employer Paid DCP
50500 Group Life Ins Benefit

OPERATING & MAINTENANCE
60650 Membership & Publication
60710 Travel & Training
60900 Miscellaneous
72300 Computer Equipment
402 - CITY MANAGER TOTAL:
61130 Office Supplies

MINOR CAPITAL
72200 Office Furniture

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget

1.00 1.00 1.00
Staff Salaries 212,311$ 224,201$ 230,927$
Includes City Manager Salary.

Assistant City Manager Pay 3,768$ 3,980$ 4,099$
Includes 3% of Department Director's salary as they shadow the City Manager for 6 months.

Car Allowance 4,800$ 4,800$ 4,800$
Includes car allowance for City Manager.

Benefits:

Employer SS/MC $ 3,080 2,958$ 2,960$
Federal law requires Medicare payments paid by both the City and employee.

UI & Employee Training Tax $ 226 231$ 234$
PERS Retirement $ 40,395 46,385$ 47,747$
Represents the allocation of Public Employees Retirement System (PERS) employer cost.

Workers Compensation $ 8,014 10,000$ 11,444$
Reflects cost to provide worker's compensation coverage.

Medical Benefit $ 23,905 26,307$ 26,307$
Employer Paid DCP $ 13,024 13,737$ 14,141$
Reflects the City's contribution towards the employee's deferred compensation program.

Group Life Insurance Benefit $ 100 101$ 101$
Reflects annual life insurance cost as employee benefits.

Computer Maintenance & Software $ 100 100$ 100$
Reflects annual computer maintenance costs.

Membership & Publication $ 3,050 2,050$ 2,150$
50200
DEPARTMENT: 402/CITY MANAGER

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
City Manager
50000
50025
50120
50130
Reflects the annual unemployment insurance coverage paid to the California Employment Development Department for the City Manager.
50015
50300
50400
Includes dental/vision insurance and medical insurance paid per month by the City for the City Manager.
50410
50500

OPERATING AND MAINTENANCE
60210
60650
Includes membership to California City Management Foundation ($400), International City/County Management ($1,200), CA Association for Local Economic Development ($350), and subscription to Pacific Coast Business Times ($44.99).

EXPENDITURE NARRATIVE (continued) DEPARTMENT: 402/CITY MANAGER 2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Travel & Training $ 3,050 4,050$ 4,250$
Miscellaneous $ 500 500$ 500$
Office Supplies $ - $ - $ -
Reflects costs for department office supplies.

Office Furniture $ - 773.00$ 796.00$
Reflects acquisition of furniture for the City Manager.

Computer Equipment $ - $ - $ -
Reflects acquisition of laptop or computer for the City Manager. 60900
60710
Reflects attendance at League of California Cities (LOCC) conferences, Channel Counties Division (LOCC) meetings, City Manager's Luncheons and miscellaneous meetings and training seminars for the City Manager.

Provides for unexpected expenditures incurred during the year along with purchasing various supplies, materials, etc.
61130

MINOR CAPITAL
72200
72300

FUND 001- GENERAL DEPARTMENT: 403/CITY CLERK AND HUMAN RESOURCES Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ 113,787 $ 118,927 130,671$ $ 131,183 131,137$ 135,229$ $ 10,577 $ 10,398 18,021$ $ 5,284 15,775$ 76,248$
-$ -$ -$ -$ 1,500$ -$
Department Total $ 124,365 $ 129,324 148,692$ $ 136,467 148,412$ 211,477$ Employee Services
Operating & Maintenance
Minor Capital
$-
$50,000
$100,000
$150,000
$200,000
$250,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
CIty Clerk/HR Expenditure Graph
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
Employee Services Operating & Maintenance Minor Capital City Clerk/Human Resources Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

City Clerk/Human Resources
Account: 001-403
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
84,072 82,932 85,875 88,631 92,091 94,763
- 2,989 10,000 8,260 1,551 1,801
1,315 1,675 2,009 2,058 1,454 1,512
89 116 235 192 104 104
14,555 16,186 15,704 15,621 18,020 18,543
2,571 2,696 3,646 3,601 3,000 3,434
6,468 7,050 8,079 7,624 9,520 9,520
4,659 5,220 5,063 5,134 5,337 5,492
58 63 60 61 61 61
EMPLOYEE SERVICES SUBTOTAL: 113,787 118,927 130,671 131,183 131,137 135,229 2,796 1,677 3,121 - 3,200 3,296
3,236 3,983 5,100 1,416 3,000 3,090
- 575 510 - 510 525
2,682 2,239 3,641 1,681 3,500 3,605
389 594 600 619 600 618
150 - 3,060 - 3,000 3,090
145 224 255 - 255 263
468 243 510 413 510 525
711 862 1,224 1,155 1,200 61,236
OPERATING & MAINTENANCE SUBTOTAL: 10,577 10,398 18,021 5,284 15,775 76,248 - - - -
1,500 -
MINOR CAPITAL SUBTOTAL: - - - - 1,500 -
124,365 129,324 148,692 136,467 148,412 211,477
[1] FY 2024/25 includes projected cost for a salary study. 50030 Hourly Employee

DEPARTMENT EXPENDITURES

EMPLOYEE SERVICES
50000 Salaries
50120 Employer SS/MC
50130 UI & Employee Training Tax
50200 PERS Retirement
50300 Workers Compensation
50400 Medical Benefit
50410 Employer Paid DCP
60900 Miscellaneous
67370 H/R Expense
50500 Group Life Ins Benefit

OPERATING & MAINTENANCE
60210 Computer Maintenance & Software
60650 Membership & Publication
60022 Recruitment Expense
61130 Office Supplies
403 - CITY CLERK/HUMAN RESOURCES TOTAL:
60012 Code Updates
60520 Advertising - Legal

MINOR CAPITAL
72200 Office Furniture
72300 Computer Equipment
60710 Travel & Training
[1]

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget

0.60 0.60 0.60

0.46 0.05 0.05

1.06 0.65 0.65
Staff Salaries $ 85,875 $ 92,091 $ 94,763
Includes 60 percent of salaries involving the City Clerk.

Hourly Employee 10,000$ $ 1,551 1,801$
Includes hiring a part-time employee to scan ordinances, resolutions, etc.

Benefits:

Employer SS/MC $ 2,009 $ 1,454 1,512$
Federal law requires Medicare payments paid by both the City and employee.

UI & Employee Training Tax $ 235 $ 104 $ 104
PERS Retirement 15,704$ 18,020$ 18,543$
Represents the allocation of Public Employees Retirement System (PERS) employer cost.

Workers Compensation $ 3,646 $ 3,000 3,434$
Reflects cost to provide worker's compensation coverage.

Medical Benefit $ 8,079 $ 9,520 9,520$
Employer Paid DCP $ 5,063 $ 5,337 5,492$
Reflects the City's contribution towards the employee's deferred compensation program.

Group Life Insurance Benefit $ 60 $ 61 $ 61
Reflects annual life insurance cost as employee benefits.

Code Updates $ 3,121 $ 3,200 3,296$
Includes Buellton Municipal Code and Santa Barbara County Code updates.

Recruitment Expense $ 5,100 $ 3,000 3,090$
Reflects expenses related to new employee recruitment.

Computer Maintenance & Software $ 510 $ 510 $ 525
Reflects annual computer maintenance costs.

Advertising - Legal $ 3,641 $ 3,500 3,605$
Includes publications for on-going City codes, public hearing, council meetings etc.

DEPARTMENT: 403/CITY CLERK & HR

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
Total:

City Clerk
Part-Time Clerical Assistant
60012
50000
50120
50130
Reflects the annual unemployment insurance coverage paid to the California Employment Development Department for the City Clerk.
50200
50300
50400
Includes dental/vision insurance and $1,200 medical insurance paid per month by the City for the position in this department.
50410
50500

OPERATING AND MAINTENANCE
50300
60022
60210
60520

EXPENDITURE NARRATIVE (continued) DEPARTMENT: 403/CITY CLERK & HR 2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Membership & Publication $ 600 $ 600 $ 618
Travel & Training $ 3,060 $ 3,000 3,090$
Miscellaneous $ 255 $ 255 $ 263
Office Supplies $ 510 $ 510 $ 525
Reflects costs for department office supplies.

H/R Expense $ 1,224 $ 1,200 61,236$
Reflects costs associated with current employee random testing.

Office Furniture -$ -$ -$
Reflects acquisition of furniture for the City Clerk.

Computer Equipment -$ 1,500.00$ -$
Reflects acquisition of laptop or computer for the City Clerk. 67370
72300
61130

MINOR CAPITAL
72200
60710
Reflects attendance at conferences, seminars, courses and relation training programs including books and training material.
60900
Provides for unexpected expenditures incurred during the year along with purchasing various supplies, materials, etc.
60650
Includes dues for the City Clerk for the International Institute of Municipal Clerks Association ($170); California City Clerks Association ($90);Society for Human Resources ($219).

DEPARTMENT: 404/CITY ATTORNEY
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ - $ - $ - $ - $ - $ -
$ 142,458 $ 154,187 200,000$ $ 156,000 $ 212,800 206,000$ $ - $ - $ - $ - $ - $ -
$ 142,458 $ 154,187 200,000$ $ 156,000 $ 212,800 206,000$ Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$-
$50,000
$100,000
$150,000
$200,000
$250,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
City Attorney Expenditure Graph
$-
$50,000
$100,000
$150,000
$200,000
$250,000
Employee Services Operating & Maintenance Minor Capital City Attorney Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

City Attorney
Account: 001-404
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
142,458 154,187 200,000 156,000 212,800 206,000
OPERATING & MAINTENANCE SUBTOTAL: 142,458 154,187 200,000 156,000 212,800 206,000 404 - CITY ATTORNEY TOTAL: 142,458 154,187 200,000 156,000 212,800 206,000

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60840 Contract Services - Legal Fees
The City of Buellton contracts with Burke, Williams and Sorensen LLP. Cost includes a monthly retainer. Anticipating additional work on McMurray Road Eminent Domain and code enforcment matters. [1]
[1]

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
- - -
Contract Services - Legal Fees $ 200,000 212,800$ 206,000$

OPERATING AND MAINTENANCE
60840
Covers cost for general legal services and City Attorney attendance at City Council meetings. The City contracts with the firm of Burke, Williams & Sorensen, LLP.

DEPARTMENT: 404/CITY ATTORNEY

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
City Attorney

DEPARTMENT: 410/NON-DEPARTMENTAL
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ 118,323 $ 114,086 $ 131,325 $ 120,801 $ 131,325 $ 135,265 $ 2,703,326 $ 1,923,225 $ 6,560,081 $ 2,600,739 $ 5,298,433 $ 2,082,040 -$ $ 57,326 $ 7,263 $ 5,638 $ 5,500 $ 5,500
$ 2,821,649 $ 2,094,636 $ 6,698,669 $ 2,727,178 $ 5,435,258 $ 2,222,805 FUND 001- GENERAL
Employee Services
Operating & Maintenance
Minor Capital
Department Total
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Non-Departmental Expenditure Total
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
Employee Services Operating & Maintenance Minor Capital Non-Departmental Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2024-25
Proposed Budget

Non-Departmental
Account: 001-410
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
118,323 114,086 131,325 120,801 131,325 135,265
EMPLOYEE SERVICES SUBTOTAL: 118,323 114,086 131,325 120,801 131,325 135,265 60,138 56,911 65,840 66,122 75,200 86,480
9,516 11,666 12,333 12,813 21,000 27,300
2,605 667 10,000 573 12,000 10,000
41,552 42,400 43,820 10,955 46,372 48,988
24,403 35,471 42,692 39,279 45,000 46,350
1,560 1,607 1,655
12,771 12,252 7,800 9,360 9,500 9,785
18,312 18,475 20,387 18,479 19,403 19,985
2,995 12,359 10,000 7,500 65,668 67,638
9,154 10,384 10,200 8,640 8,520 8,776
104,407 128,899 1,436,525 1,436,528 - 125,000
- 1,720 1,000 70 1,000 1,000
9,451 11,264 10,404 10,560 10,500 10,815
1,681 1,588 1,600 1,524 1,600 1,648
2,915 2,915 2,916 3,000 3,000 3,090
3,485 3,667 3,978 3,780 3,900 4,017
2,070 2,362 2,290 3,000 3,000 3,090
9,669 8,548 7,246 7,800 8,000 8,240
7,487 6,918 7,600 6,133 7,000 7,210
- - - - - -
30,600 36,000 36,720 36,720 41,400 42,642
66,300 68,826 140,406 140,406 72,309 74,478
1,465 2,335 3,000 2,965 3,090 3,183
- 34,305 36,046 36,046 37,857 39,741
3,039 - 3,200 6,307 3,273 3,371
5,423 5,198 4,933 8,409 8,310 8,559
384,297 426,828 450,000 450,000 450,000 450,000
10,761 - 14,935
2,134 425 4,000 425 4,000 4,000
1,876,699 980,841 4,170,210 271,785 4,335,925 965,000
OPERATING & MAINTENANCE SUBTOTAL: 2,703,326 1,923,225 6,560,081 2,600,739 5,298,433 2,082,040 - 55,303 1,763 - - -
- - - - - -
- 2,023 5,500 5,638 5,500 5,500
MINOR CAPITAL SUBTOTAL: - 57,326 7,263 5,638 5,500 5,500 2,821,649 2,094,636 6,698,669 2,727,178 5,435,258 2,222,805 60015 Animal Control
60210 Computer Maintenance & Software
60014
50600 Insurance - Liability
50610 Insurance - Property
Emergency Operations
Internet Access/Website Maintenance
61410 Newsletter
60211 Data Processing Contract Maintenance
61130 Office Supplies
61131 Postage
61210
60900 Miscellaneous
60905 CalPERS Unfunded Accrued Liability
60910 Misc. Recognition Items

OPERATING & MAINTENANCE

DEPARTMENT EXPENDITURES

EMPLOYEE SERVICES
50400 Medical Benefit
60310 Equipment Rental
60650 Membership & Publication
67205 Senior Center Support
60800 Contract Services
Utilities - Gas
Utilities - Sewer
61211 Utilities - Water
61230
61241 Utilities - Electric
61292
67620 SB County Mental Health Mobile Crisis Service
69600 Undesignated Misc. Support
77000 Transfer to Other Funds for CIPs
67705 Telephone
67790 Visitor Bureau
69100
72100 Office Equipment
67200 Community Organization Support
67430 LAFCO Contribution

MINOR CAPITAL
72200 Office Furniture
72300 Computer Equipment
Transfer to Other Funds
67545 Principal and Interest
410 - NON-DEPARTMENTAL:
[2]
[3]
[4]
[5]
[6]
[1]
[2]

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Benefits:

Medical Benefit $ 131,325 $ 131,325 $ 135,265
Insurance - Liability $ 65,840 $ 75,200 $ 86,480
Insurance - Property $ 12,333 $ 21,000 $ 27,300
Emergency Operations $ 10,000 $ 12,000 $ 10,000
Includes CERT Training costs.

Animal Control $ 43,820 $ 46,372 $ 48,988
Computer Maintenance & Software $ 42,692 $ 45,000 $ 46,350 Data Processing Contract Maintenance -$ $ 1,607 $ 1,655 Equipment Rental $ 7,800 $ 9,500 $ 9,785
Membership & Publications $ 20,387 $ 19,403 $ 19,985
Contract Services $ 10,000 $ 65,668 $ 67,638
Miscellaneous $ 10,200 $ 8,520 $ 8,776
Includes medical benefit for retired employees. The City contributes up to $1,200/month for health insurance per retiree.

Reflects cost for merchant services

OPERATING AND MAINTENANCE
50600
Includes 80 percent of the City's liability insurance; 10 percent is charged to each of the Wastewater and Water Funds.
50610
Includes 33 percent of the total City's insurance cost associated with property damage, earthquake, flood, mechanical breakdown and other vehicle physical damage. 33 percent is charged to each of the Wastewater and Water Funds.
60014
60015
Reflects contract services with Santa Barbara County Animal Control. 60210
Reflects annual computer maintenance costs.
60211
DEPARTMENT: 410/NON-DEPARTMENTAL

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
50400
Reflects cost for banking, Green Business Program, misc. purchases. 60800
Includes costs for drinking water and Chargepoint electric charging station. 60310
Reflects lease cost of copiers, phone system, and postage meter machine. 60650
Includes dues for League of California Cities ($4,500); Association of California Water Agencies ($10,920); Channel Counties Division - LOCC ($200), Costco Membership ($240); Western Aeromedical Consortium ($75).
60900

EXPENDITURE NARRATIVE (continued)
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
CalPERS Unfunded Accrued Liability $ 1,436,525 -$ $ 125,000 Misc. Recognition Items $ 1,000 $ 1,000 $ 1,000
Office Supplies $ 10,404 $ 10,500 $ 10,815
Postage $ 1,600 $ 1,600 $ 1,648
Utilities - Sewer $ 2,916 $ 3,000 $ 3,090
Reflects costs for sewer at City Hall, Planning, Library, Sheriff and Post Office.

Utilities - Water $ 3,978 $ 3,900 $ 4,017
Utilities - Gas $ 2,290 $ 3,000 $ 3,090
Reflects costs for gas service.

Utilities - Electric $ 7,246 $ 8,000 $ 8,240
Reflects costs for electric services.

Internet Access/Website Maintenance $ 7,600 $ 7,000 $ 7,210 Reflects costs for annual website maintenance.

Newsletter -$ -$ -$
Reflects costs for printing newsletter.

Community Organization Support $ 36,720 $ 41,400 $ 42,642 Senior Center Support $ 140,406 $ 72,309 $ 74,478
LAFCO Contribution $ 3,000 $ 3,090 $ 3,183
Reflects City's share of LAFCO's operating costs.

Principal and Interest $ 36,046 $ 37,857 $ 39,741
60910
Includes miscellaneous award items for various organizations and employee recognition programs.

DEPARTMENT: 410/NON-DEPARTMENTAL
60905
Includes contributions to People Helping People ($13,600), Food Bank of Santa Barbara County ($8,000), SYV Fruit and Vegetable Rescue ($8,400), Nature Track ($3,400), Central Coast Film Society ($1,600) and Buellton Community Garden ($6,400).

Includes CalPERS Unfunded Liability (split between General, Wastewater and Water Funds).

General Fund's CalPERS liability is 80 percent of total cost. Wastewater and Water allocations are 10 percent per fund.
61230
61241
61292
67200
61410
Includes copier expenses for all departments.
61131
Includes charges for on-going postage meter charges, bulk mailing permit costs, and miscellaneous delivery charges.
61210
61211
Reflects costs for water at City Hall, Post Office, Planning, Sheriff, and Irrigation at Ave of Flags and Twin Oaks.
61130
67205
Reflects contribution to the Senior Center.
67430
67545
Reflects annual repayment of the loan issued to fund the Engie Energy Project. This is a split allocation between General Fund 19.84%, Wastewater Fund 31.53% and Water Fund 48.63%.

EXPENDITURE NARRATIVE (continued)
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
SB CO Mental Health Mbl Crisis Svc $ 3,200 $ 3,273 $ 3,371 Telephone $ 4,933 $ 8,310 $ 8,559
Reflects cost of telephone services for City Hall.

Visitors Bureau $ 450,000 $ 450,000 $ 450,000
Reflects annual contract of $450,000 to Visitor's Bureau.

Transfer to Other Funds $ 14,935 $ - $ -
Fund 027 - Local Transportation Fund $ 10,000 $ 25,579 $ 25,481 Fund 029 - Transportation Planning $ 9,950 $ - $ -
Undesignated Misc. Support $ 4,000 $ 4,000 $ 4,000
Transfer to Other Funds for CIP $ 4,170,210 $ 4,335,925 $ 965,000 $ 50,000 $ 50,000 $ -
Transfer to CIP Project #207
(Santa Ynez River Trail
Conceptual)
$ 30,000 $ 30,000 $ 75,000
$ 125,000 $ 125,000 $ 850,000
$ 40,000 $ 40,000 -$
$ 80,000 $ 80,000 -$
$ 45,120 -$ -$
$ 1,200,000 $ 1,400,000 -$
$ 1,613,000 $ 1,545,000 -$
$ 80,000 $ 80,000 -$
67790
69100
Includes the following operating transfers:

DEPARTMENT: 410/NON-DEPARTMENTAL
67705
67620
Reflects contract service cost for Santa Barbara County Mental Health Assessment (MHAT) services.
69600
Reflects donation to Buellton Historical Society, Central Coast Collaborative on Homelessness; Buellton Union School District Jog-A-Thon.

Includes the following transfers for Capital Improvement Projects (CIP):

Transfer to CIP Project #222 (Village
Park Improvements)
Transfer to CIP Project #217 (River
View Park Basketball Court
Resurfacing)
Transfer to CIP Project #220
(Willemsen Parking Lot)
Transfer to CIP Project #205 (City
Hall Repairs-Roof)
77000
Transfer to CIP Project #212 (The
Avenue Improvements - Median 3)
Transfer to CIP Project #214 (City
Hall Emergency Generator &
Electrical)
Transfer to CIP Project #221
(Willemsen House Renovation)
Transfer to CIP Project #219 (ENGIE
Energy Project)

EXPENDITURE NARRATIVE (continued)
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Transfer to Other Funds for CIP (continued)
Transfer to CIP Project #307
McMurray Road Widening / TS
Improvement
$ 335,774 $ 335,774 $ -
$ 50,000 $ 50,000 $ -
$ 235,945 $ - $ -
$ 235,371 $ 235,371 $ -
$ - $ 314,780 $ -
Transfer to CIP Project #323
(Road Maintenance Project -
24/25); MOE
-$ -$ $ 40,000
$ 50,000 $ 50,000 -$
Office Furniture -$ -$ -$
Reflects acquisition of furniture.

Computer Equipment $ 5,500 $ 5,500 $ 5,500
Reflects acquisition of laptop or computer.

DEPARTMENT: 410/NON-DEPARTMENTAL

MINOR CAPITAL
Transfer to CIP Project #308 (North
Avenue of Flags Parks and Ride)
77000
Includes the following transfers for Capital Improvement Projects (CIP) (continued):

Transfer to CIP Project #321 (Road
Maintenance Project - 22/23); MOE
Transfer to CIP Project #322 (Road
Maintenance Project - 23/24); MOE
Transfer to CIP Project #320 (Road
Maintenance Project - 21/22); MOE
72300
72200
Transfer to CIP Project #401
(Miscellaneous River View Park
Improvements)

DEPARTMENT: 420/FINANCE
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ 170,559 $ 183,242 $ 186,393 $ 187,582 $ 210,101 217,744$ $ 19,569 $ 26,104 $ 29,867 $ 20,740 30,665$ 31,401$
$ 1,414 $ 356 $ 500 $ 2,011 500$ 500$
$ 191,541 $ 209,702 $ 216,760 $ 210,333 $ 241,266 249,645$ Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Finance Expenditure Total
$-
$50,000
$100,000
$150,000
$200,000
$250,000
Employee Services Operating & Maintenance Minor Capital Finance Expeditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Finance
Account: 001-420
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
131,131 139,828 140,250 142,317 154,206 159,594
- - - - 6,200 7,200
1,975 2,242 2,034 2,257 2,621 2,761
206 157 206 157 268 268
9,966 10,985 10,787 10,863 11,736 12,084
4,212 4,523 5,371 5,268 3,500 4,006
15,341 16,857 19,265 18,191 22,627 22,627
7,594 8,520 8,340 8,404 8,802 9,063
133 130 140 126 141 141
EMPLOYEE SERVICES SUBTOTAL: 170,559 183,242 186,393 187,582 210,101 217,744 9,030 8,680 10,081 7,680 10,000 10,300
188 375 510 199 500 515
825 1,170 1,315 840 1,315 1,170
690 440 4,000 1,600 4,000 4,120
8,081 14,059 13,109 9,730 14,000 14,420
22 104 102 - 100 103
734 1,275 750 691 750 773
OPERATING & MAINTENANCE SUBTOTAL: 19,569 26,104 29,867 20,740 30,665 31,401 - 356 500 361 500 500
- - - - - -
1,414 - - 1,650 - -
MINOR CAPITAL SUBTOTAL: 1,414 356 500 2,011 500 500
191,541 209,702 216,760 210,333 241,266 249,645
50120 Employer SS/MC
50030 Hourly Employees

DEPARTMENT EXPENDITURES

EMPLOYEE SERVICES
50000 Salaries
50130 UI & Employee Training Tax
50200 PERS Retirement
50300 Workers Compensation
50400 Medical Benefit
50410 Employer Paid DCP
50500 Group Life Ins Benefit

OPERATING & MAINTENANCE
60021 Audit
60210 Computer Maintenance & Software
60650 Membership & Publication
60710 Travel & Training
60900 Miscellaneous
60800 Contract Services
61130 Office Supplies

MINOR CAPITAL
72200 Office Furniture
72100 Office Equipment
72300 Computer Equipment
420 - FINANCE TOTAL:

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget

0.50 0.50 0.50

0.50 0.50 0.50

0.20 0.20 0.20

0.20 0.20 0.20
- 0.42 0.42

1.40 1.82 1.82
Staff Salaries 140,250$ 154,206$ 159,594$
Hourly employees $ - 6,200$ 7,200$
Benefits:

Employer SS/MC $ 2,034 2,621$ 2,761$
Federal law requires Medicare payments paid by both the City and employee.

UI & Employee Training Tax $ 206 268$ 268$
PERS Retirement $ 10,787 11,736$ 12,084$
Workers Compensation $ 5,371 3,500$ 4,006$
Reflects cost to provide worker's compensation coverage.

Medical Benefit $ 19,265 22,627$ 22,627$
Employer Paid DCP $ 8,340 8,802$ 9,063$
Group Life Insurance Benefit $ 140 141$ 141$
Reflects annual life insurance cost as employee benefits.

Audit $ 10,081 10,000$ 10,300$
Computer Maintenance & Software $ 510 500$ 515$
Reflects annual computer maintenance costs.
50500

OPERATING AND MAINTENANCE
60021
Reflects a 33 percent cost of the annual audit. Costs are split between the General, Wastewater, and Water Fund.
60210
Reflects the City's 6% contribution towards the employee's deferred compensation program.

Includes salaries involving the Accounting Specialist, Revenue Specialist, Accounting Technician, and Finance Director.
50030
Includes part-time employee.
50120
50130
Reflects the annual unemployment insurance coverage paid to the California Employment Development Department.
50200
50300
50400
Includes dental/vision insurance and $1,200 medical insurance paid per month by the City for the positions in this department.
50410
Represents the allocation of Public Employees Retirement System (PERS) employer cost. 50000
DEPARTMENT: 420/FINANCE

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
Finance Director
Accounting Specialist
Revenue Specialist
Part-Time Clerical Assistant
Total:

Accounting Technician (Tier II)

EXPENDITURE NARRATIVE (continued)
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Membership & Publication $ 1,315 1,315$ 1,170$
Travel & Training $ 4,000 4,000$ 4,120$
Contract Services $ 13,109 14,000$ 14,420$
Miscellaneous $ 102 100$ 103$
Office Supplies $ 750 750$ 773$
Reflects costs for department office supplies.

Office Equipment $ 500 500$ 500$
Reflects acquisition of equipment.

Office Furniture $ - $ - $ -
Reflects acquisition of furniture.

Computer Equipment $ - $ - $ -
Reflects systems upgrades to Windows 10.
72300
60900
Provides for unexpected expenditures incurred during the year along with purchasing various supplies, materials, etc.
61130

MINOR CAPITAL
72100
72200
Includes contract with Hinderliter De Llamas (HDL) for sales tax and property tax services.

DEPARTMENT: 420/FINANCE
60650
Includes dues for the California Society of Municipal Officers (CSMFO) ($220); Government Finance Officers Association (GFOA) ($160);California Municipal Treasurers Association (CMTA) ($155); and GFOA Budget and CAFR Publications ($780). 60710
Reflects attendance at conferences, seminars, courses and relation training programs. 60800

DEPARTMENT: 501/PUBLIC SAFETY
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
-$ -$ -$ -$ -$ -$
$ 2,330,551 $ 2,656,349 $ 2,649,551 $ 2,642,214 $ 2,772,189 $ 2,860,558 $ 16,415 -$ -$ -$ -$ -$
$ 2,346,966 $ 2,656,349 $ 2,649,551 $ 2,642,214 $ 2,772,189 $ 2,860,558 Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Public Safety Expenditure Total
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Employee Services Operating & Maintenance Minor Capital Public Safety Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Public Safety
Account: 001-501
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
2,102,839 2,410,261 2,392,398 2,394,432 2,512,018 2,587,378 223,352 242,152 254,260 243,516 255,692 268,476
4,360 3,936 2,893 4,266 4,479 4,703
OPERATING & MAINTENANCE SUBTOTAL: 2,330,551 2,656,349 2,649,551 2,642,214 2,772,189 2,860,558 16,415 - - - - -
MINOR CAPITAL SUBTOTAL: 16,415 - - - - -
2,346,966 2,656,349 2,649,551 2,642,214 2,772,189 2,860,558 [1]
[2] The City of Buellton contracts with the Santa Barbara County for fire safety services. 501 - PUBLIC SAFETY TOTAL:
61241 Utilities - Electric

MINOR CAPITAL
73500 Equipment
The City of Buellton contracts with the Santa Barbara County Sheriff's Department. Amount is still under negotiation. Second year assumes 3% increase.
60810 Contract Services - Fire Dept.

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60800 Contract Services [1]
[2]

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Contract Services $ 2,392,398 $ 2,512,018 $ 2,587,378
Contract Services - Fire $ 254,260 $ 255,692 $ 268,476
Utilities - Electric $ 2,893 $ 4,479 $ 4,703
Reflects electricity cost at Police Station.
60810
Reflects contract with the County of Santa Barbara's Fire Department for thirty three percent of the salary for a Firefighter/Paramedic.
61241
DEPARTMENT: 501/PUBLIC SAFETY - POLICE/FIRE

EXPENDITURE DETAIL NARRATIVE

OPERATING & MAINTENANCE
60800
Reflects contract with the County of Santa Barbara Sheriff's Department for public safety services.

DEPARTMENT: 510/LEISURE SERVICES - LIBRARY
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ - $ - $ - $ - $ - $ -
$ 198,717 $ 200,517 $ 202,379 $ 202,970 $ 201,229 207,266$ $ - $ - $ - $ - $ - $ -
$ 198,717 $ 200,517 $ 202,379 $ 202,970 $ 201,229 207,266$ Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$194,000
$196,000
$198,000
$200,000
$202,000
$204,000
$206,000
$208,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Library Expenditure Total
$-
$50,000
$100,000
$150,000
$200,000
$250,000
Employee Services Operating & Maintenance Minor Capital Library Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Leisure Services - Library
Account: 001-510
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
193,729 193,729 197,729 193,729 193,729 199,541
3,035 3,226 3,264 3,206 3,300 3,399
29 572 510 2,585 1,200 1,236
1,924 2,990 876 3,450 3,000 3,090
OPERATING & MAINTENANCE SUBTOTAL: 198,717 200,517 202,379 202,970 201,229 207,266 198,717 200,517 202,379 202,970 201,229 207,266
[1] The City of Buellton Library contracts with the City of Goleta for library services. [2] Increased gas rates through SoCal Gas.
[3]
510 - LIBRARY TOTAL:

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60800 Contract Services
61230 Utilities - Gas
61211 Utilities - Water
61241 Utilities - Electric
FY 2022-23 Budgeted amount assumed savings in electric costs generated by the newly installed solar panels. Savings began once the solar panels went live at the beginning of 2023. FY 2022-23 estimates include electric rate hike through PG&E. [1]
[2]
[3]

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Contract Services $ 197,729 $ 193,729 $ 199,541
Utilities - Water $ 3,264 $ 3,300 $ 3,399
Utilities - Gas $ 510 $ 1,200 $ 1,236
Reflects gas cost at library.

Utilities - Electric $ 876 $ 3,000 $ 3,090
Reflects electricity cost at library.
61211
Reflects costs associated with water usage at the library. 61230
61241
DEPARTMENT: 510/LEISURE SERVICES - LIBRARY

EXPENDITURE DETAIL NARRATIVE

OPERATING & MAINTENANCE
60800
Reflects contract with the City of Goleta Library System to manage the Buellton Library.

DEPARTMENT: 511/RECREATION
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ 382,207 $ 408,880 $ 429,776 $ 421,213 $ 442,437 464,553$ $ 222,336 $ 250,944 $ 230,398 $ 221,431 $ 241,914 249,171$ $ 884 $ 5,101 $ 1,636 $ 956 4,000$ $ -
$ 605,427 $ 664,925 $ 661,810 $ 643,599 $ 688,351 713,724$ Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$540,000
$560,000
$580,000
$600,000
$620,000
$640,000
$660,000
$680,000
$700,000
$720,000
$740,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Recreation Expenditure Total
$-
$100,000
$200,000
$300,000
$400,000
$500,000
Employee Services Operating & Maintenance Minor Capital Recreation Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Recreation
Account: 001-511
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
226,138 234,975 242,223 240,536 221,342 234,776
56,065 62,393 68,095 70,849 84,140 85,640
7,428 9,036 8,722 9,383 9,647 9,956
1,279 1,534 1,530 1,273 1,681 1,693
33,102 37,372 36,775 34,144 35,747 38,196
9,495 10,023 13,350 11,655 25,000 28,610
35,680 38,772 44,569 39,733 51,413 51,413
12,720 14,444 14,192 13,351 13,146 13,948
300 332 320 290 321 321
EMPLOYEE SERVICES SUBTOTAL: 382,207 408,880 429,776 421,213 442,437 464,553 2,745 4,675 3,060 3,280 3,020 3,111
- - - 9,667 10,000 10,300
2,834 3,069 4,100 4,667 5,000 5,150
9,862 14,656 10,200 - 10,000 10,300
13,665 11,018 6,000 6,494 6,000 6,180
1,580 1,706 1,700 1,714 1,718 1,770
5,556 14,332 7,140 15,224 15,576 16,043
175 150 - - 2,000 2,060
35,625 32,481 35,700 32,821 35,700 36,771
7,946 9,890 7,500 1,267 500 515
853 1,750 2,040 1,733 2,000 2,060
3,976 6,947 9,180 7,733 9,200 9,476
3,152 3,081 4,209 4,249 4,200 4,326
1,993 1,602 2,500 867 2,500 2,575
69,685 85,777 80,000 95,236 82,000 84,460
62,462 57,819 54,069 35,000 50,000 51,500
228 1,992 3,000 1,479 2,500 2,575
OPERATING & MAINTENANCE SUBTOTAL: 222,336 250,944 230,398 221,431 241,914 249,171 - - 1,636 956 1,500 -
- - - - - -
883.93 4,682 - - - -
- 419 - - 2,500 -
MINOR CAPITAL TOTAL: 884 5,101 1,636 956 4,000 -
605,427 664,925 661,810 643,599 688,351 713,724
[1]
[2] New Account. Includes credit/debit card merchant fees previously recorded in the Miscellaneous budget line item. [3] Includes contract for social media outreach.
[4] New budget line item effective 7/1/2023.
60252 Joint Use- Maintenance and Repair
60250
60710 Travel & Training
Maintenance and Repair
Telephone and Internet
60270 Maintenance - Vehicles
60510 Advertising
60800 Contract Services
60310 Equipment Rental
61290
60900 Miscellaneous
61130 Office Supplies
61280 Fuel - Vehicles
72100 Office Equipment
72200 Office Furniture
73500 Equipment
67140
67135 Buellton Rec. Program - Trips
50410 Employer Paid DCP
511 - RECREATION TOTAL:

Buellton Recreation Program
67570 Recreation 50/50

MINOR CAPITAL
67141 Arts and Culture
72300 Computer Equipment
Increase in Hourly Employee is due to the hourly rate increase for Rec-Center part-time staff. In addition, Part-time Clerical assistant will be allocated 180 hours of 960 total hours.

Data Processing Contract Maintenance
50030 Hourly Employees

DEPARTMENT EXPENDITURES

EMPLOYEE SERVICES
50000 Salaries
60211
50120 Employer SS/MC
50130 UI & Employee Training Tax
50200 PERS Retirement
50500 Group Life Ins Benefit

OPERATING & MAINTENANCE
60210 Computer Maintenance & Software
50300 Workers Compensation
50400 Medical Benefit
[1]
[
2 [3]
[4]
[5]

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget

1.00 1.00 1.00

1.00 1.00 1.00

1.00 1.00 1.00
Staff Assistant/Planning Technician 0.20 0.20 0.20
Part-Time Recreation Center Assistant (5) 1.72 1.67 1.80 - - 0.09

1.20 1.25 1.25

5.12 5.12 5.34
Staff Salaries 242,223$ 221,342$ 234,776$
Hourly employees 68,095$ 84,140$ 85,640$
Benefits:

Employer SS/MC $ 8,722 9,647$ 9,956$
Federal law requires Medicare payments paid by both the City and employee.

UI & Employee Training Tax $ 1,530 1,681$ 1,693$
PERS Retirement $ 36,775 35,747$ 38,196$
Represents the allocation of Public Employees Retirement System (PERS) employer cost.

Workers Compensation $ 13,350 25,000$ 28,610$
Reflects cost to provide worker's compensation coverage.

Medical Benefit $ 44,569 51,413$ 51,413$
Employer Paid DCP $ 14,192 13,146$ 13,948$
Group Life Insurance Benefit $ 320 321$ 321$
Reflects annual life insurance cost as employee benefits.

Computer Maintenance & Software $ 3,060 3,020$ 3,111$
60211 Data Processing Contract Maintenance $ - 10,000$ 10,300$ Reflects cost of merchant services.
60210
Reflects computer maintenance costs.
50030
Includes five part-time employees and seasonal employees. 50120
50130
50200
50300
50400
Includes dental/vision insurance and $1,200 medical insurance paid per month by the City for the positions in this department.
50410
Reflects the City's contribution towards the employee's deferred compensation program for all employees in this department.
50500

OPERATING AND MAINTENANCE
Recreation Supervisor
Youth Recreation Coordinator
DEPARTMENT: 511/RECREATION

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
Recreation Center Coordinator
Reflects the annual unemployment insurance coverage paid to the California Employment Development Department.

Part-Time Clerical Assistant
Camp Counselor (6)
Total:
50000
Includes salaries involving all full-time positions in the Recreation Department.

EXPENDITURE NARRATIVE (continued) DEPARTMENT: 511/RECREATION 2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Maintenance/Repair $ 4,100 $ 5,000 $ 5,150
Maintenance/Repair - Joint Use $ 10,200 $ 10,000 $ 10,300 Reflects joint facility repairs such as the gym, kitchen, weight room, restroom, and courtyard.

The amount is 1/3 of facility rental fees collected.

Maintenance - Vehicles $ 6,000 $ 6,000 $ 6,180
Equipment Rental $ 1,700 $ 1,718 $ 1,770
Advertising $ 7,140 $ 15,576 $ 16,043
Travel and Training $ - $ 2,000 $ 2,060
Contract Services $ 35,700 $ 35,700 $ 36,771
Miscellaneous $ 7,500 $ 500 $ 515
Office Supplies $ 2,040 $ 2,000 $ 2,060
Reflects costs for department office supplies.

Fuel - Vehicles $ 9,180 $ 9,200 $ 9,476
Reflects fuel for passenger bus.

Telephone/Internet $ 4,209 $ 4,200 $ 4,326
Reflects service for Comcast internet service and Verizon for cell phone service.

Buellton Rec Program Trips $ 2,500 $ 2,500 $ 2,575
Reflects trips organized for children and adults through Buellton Recreation.

Buellton Recreation Program $ 80,000 $ 82,000 $ 84,460
Includes Oak Valley afterschool program, supplies, flyers, and equipment.

Arts and Culture $ 54,069 $ 50,000 $ 51,500
Funds the Arts and Culture Committee to bring artistic and cultural experiences to the community.

Recreation Program 50/50 $ 3,000 $ 2,500 $ 2,575
Reflects cost for joint events with the City of Solvang. 60710
Reflects attendance at conferences, seminars, courses and relation training programs.

Reflects lease for printer and for event equipment.
67141
67570
67140
Reflects maintenance of passenger bus.
60510
Includes cost of printing and advertising recreation programs. 60800
Reflects quarterly payment of $7,500 to Buellton Union School District for custodial services. 60900
Provides for unexpected expenditures incurred during the year along with purchasing various supplies, materials, etc. and for credit card merchant fees. 61130
61280
61290
67135
60310
60270
60250
Includes charges for repairs and maintenance at the Buellton Rec Office and the Zone. 60252

EXPENDITURE NARRATIVE (continued) DEPARTMENT: 511/RECREATION 2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Office Equipment $ 1,636 $ 1,500 $ -
Reflects acquisition of equipment.

Office Furniture $ - $ - $ -
Reflects acquisition of furniture.

Computer Equipment $ - $ - $ -
Reflects acquisition of three computers.

Equipment $ - 2,500$ $ -
Reflects acquisition of treadmill replacement.
72100
72200

MINOR CAPITAL
73500
72300

DEPARTMENT: 550/PUBLIC WORKS - STREET LIGHTS
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ - $ - $ - $ - $ - $ -
$ 56,937 $ 53,201 $ 56,369 $ 43,100 50,000$ 50,000$
$ - $ - $ - $ - $ - $ -
$ 56,937 $ 53,201 $ 56,369 $ 43,100 50,000$ 50,000$
Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Street Lights Expenditure Total
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Employee Services Operating & Maintenance Minor Capital Street Lights Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Public Works - Street Lights
Account: 001-550
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
56,937 53,201 56,369 43,100 50,000 50,000
OPERATING & MAINTENANCE SUBTOTAL: 56,937 53,201 56,369 43,100 50,000 50,000 550 - PW STREET LIGHTS TOTAL: 56,937 53,201 56,369 43,100 50,000 50,000

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
61241 Utilities - Electric

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Utilities - Electric $ 56,369 $ 50,000 $ 50,000
Reflects electricity cost at various locations throughout the City.

DEPARTMENT: 550/PUBLIC WORKS - STREET LIGHTS

EXPENDITURE DETAIL NARRATIVE

OPERATING & MAINTENANCE
61241

DEPARTMENT: 551/STORM WATER (WATER SHED)
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ - $ - $ - $ - $ - $ -
$ 136,171 $ 154,377 $ 286,100 $ 224,908 $ 285,700 280,700$ $ - $ - $ - $ - $ - $ -
$ 136,171 $ 154,377 $ 286,100 $ 224,908 $ 285,700 280,700$ Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Storm Water (Water Shed) Expenditure Total
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Employee Services Operating & Maintenance Minor Capital Watershed /Storm Water Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Storm Water (Water Shed)
Account: 001-551
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
14,470 14,028 20,400 14,280 20,000 30,000
555 395 700 445 700 700
112,823 129,158 160,000 153,983 160,000 160,000
8,323 10,796 65,000 16,200 65,000 50,000
- - 40,000 40,000 40,000 40,000
OPERATING & MAINTENANCE SUBTOTAL: 136,171 154,377 286,100 224,908 285,700 280,700 136,171 154,377 286,100 224,908 285,700 280,700
[1] FY 2024/25 amount includes a $10,000 increase to accommodate the inlet cleaning of Sycamore north-end. [2] Includes cost for GSA work, reduction in second year if fees are implemented. 551 - Storm Water (Water Shed) TOTAL:
67575 Regulatory Compliance
77000 Transfer to Other Funds for CIPs
60800 Contract Services

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60650 Membership & Publication
60250 Maintenance and Repair [1]
[2]

FUND 001- GENERAL DEPARTMENT: 551 - STORM WATER (WATER SHED) Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Maintenance and Repair $ 20,400 $ 20,000 $ 30,000
Memberships & Publications $ 700 $ 700 $ 700
Contract Services $ 160,000 $ 160,000 $ 160,000
Regulatory Compliance $ 65,000 $ 65,000 $ 50,000
Transfer to Other Funds for CIP $ 40,000 $ 40,000 $ 40,000 Includes charges for the following Capital Improvement Projects (CIP) Project #102: Outfall Repairs and Reestablishment
$ 40,000 $ 40,000 $ 40,000
60800
Includes engineering work related to FEMA mapping and regulatory issues, Storm Water Management Plan (SWMP) permitting and implementation, and storm drain system evaluations. 67575
Includes charges for water testing, and annual permit fees to the State Water Resource Control Board (SWRCB).
77000

EXPENDITURE DETAIL NARRATIVE

OPERATING & MAINTENANCE
60650
Reflects membership dues to Association of State Floodplain Managers (ASFPM) ($165);California Stormwater Quality Association (CASQA) ($350); and various CASQA subscriptions ($145) . 60250
Reflects annual cost of routine storm drain cleaning.

DEPARTMENT: 552/PUBLIC WORKS - PARKS
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ - $ - $ - $ - $ - $ -
$ 360,466 $ 463,630 $ 564,725 $ 495,619 $ 555,700 575,700$ $ 12,025 $ - $ 5,000 $ - 5,000$ 5,000$
$ 372,491 $ 463,630 $ 569,725 $ 495,619 $ 560,700 580,700$ Minor Capital
Department Total
FUND 001- GENERAL
Employee Services
Operating & Maintenance
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Parks Expenditure Total
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Employee Services Operating & Maintenance Minor Capital Parks Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Public Works - Parks
Account: 001-552
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
1,201 4,652 5,100 2,927 5,000 5,000
665 169 10,200 2,869 10,000 10,000
4,158 5,775 20,200 14,288 30,000 50,000
1,004 16,921 10,200 1,529 10,000 10,000
18,000 23,600 20,400 24,523 35,000 35,000
16,580 24,413 51,000 16,354 50,000 50,000
16,388 27,000 60,000 60,000 30,000 30,000
- - - - - -
214,195 275,470 302,025 294,405 300,000 300,000
- - - - - -
174 - 510 - 500 500
5,119 4,811 4,590 5,064 4,700 4,700
79,341 77,150 76,500 69,700 76,500 76,500
3,640 3,668 4,000 3,960 4,000 4,000
OPERATING & MAINTENANCE SUBTOTAL: 360,466 463,630 564,725 495,619 555,700 575,700 12,025 - 5,000 - 5,000 5,000
- - - - -
MINOR CAPITAL SUBTOTAL: 12,025 - 5,000 - 5,000 5,000
372,491 463,630 569,725 495,619 560,700 580,700
[1] Increase in cost due to more fence/tree repairs from storms. [2] Includes $19,000 for PAWS Park maintenance request. [3] Per Botanic Garden Request.
61125 Small Equipment
61211 Utilities - Water

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60059 Maintenance & Repair - Village Park
60259 Maintenance & Repair - Botanic Garden
61111 Chemicals
552 PUBLIC WORKS - PARKS TOTAL:
61140 Operational Supplies
61241

MINOR CAPITAL
73500 Equipment
74100 Improvements
Utilities - Electric
60254 Maintenance & Repair - Ave of Flags Medians
Contract Services
Maintenance & Repair - River View Park
60310 Equipment Rental
60800
60255 Maintenance & Repair - Golf Course
60256 Maintenance & Repair - Oak Park
60257 Maintenance & Repair - Paws Park
60258
[1]
[2]
[3]

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Maintenance & Repair - Village Park $ 5,100 $ 5,000 $ 5,000 Maintenance & Repair - A of F Medians $ 10,200 $ 10,000 $ 10,000 Maintenance & Repair - Golf Course $ 20,200 $ 30,000 $ 50,000 Maintenance & Repair - Oak Park $ 10,200 $ 10,000 $ 10,000 Maintenance & Repair - Paws Park $ 20,400 $ 35,000 $ 35,000 $ 51,000 $ 50,000 $ 50,000
$ 60,000 $ 30,000 $ 30,000
Equipment Rental $ - $ - $ -
Contract Services $ 302,025 $ 300,000 $ 300,000
Chemicals $ - $ - $ -
Small Equipment $ 510 $ 500 $ 500
Operational Supplies $ 4,590 $ 4,700 $ 4,700
Utilities - Water $ 76,500 $ 76,500 $ 76,500
Utilities - Electricity $ 4,000 $ 4,000 $ 4,000
Reflects electricity cost at City Parks.

Covers repairs to playground equipment, restroom, picnic area, etc.

DEPARTMENT: 552 - PUBLIC WORKS - PARKS

EXPENDITURE DETAIL NARRATIVE

OPERATING & MAINTENANCE
60059
Covers miscellaneous maintenance and repairs.
60254
Covers miscellaneous maintenance and repairs at the medians located on Avenue of Flags. 60255
Covers water conservation, building repairs and roof repairs. 60256
61125
60257
Includes grant contribution for PAWS Park of $18,000 for park maintenance. 60258 Maintenance & Repair - River View Park
Covers maintenance cost for sidewalk, plants, restrooms, buildings, playground equipment, etc. 60310
Covers cost of renting equipment needed for maintenance. 60800
Reflects contract services with Rafael Ruiz and Valley Gardener for cleaning and maintenance of City Parks.
61110
Covers costs for pesticides, herbicides, and graffiti remover. 60259 Maintenance & Repair - Botanic Gardens
Reflects grant contribution for maintenance of the Botanic Gardens.

Covers cost of equipment and tools needed for maintenance. 61140
Covers cost of trash bags, dog bags, soaps, toilet paper, cleaning supplies, etc. 61211
Reflects costs associated with water usage at the City Parks. 61230

EXPENDITURE NARRATIVE (continued) DEPARTMENT: 552/PUBLIC WORKS - PARKS 2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Equipment $ 5,000 $ 5,000 $ 5,000
Reflects acquisition of park equipment.

Improvements $ - $ - $ -
Includes costs for miscellaneous park development costs.

MINOR CAPITAL
73500
74100

DEPARTMENT: 556/LANDSCAPE MAINTENANCE
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ - $ - $ - $ - $ - $ -
$ 168,106 $ 116,229 $ 167,650 $ 133,557 $ 187,300 187,300$ $ - $ - $ - $ - $ - $ -
$ 168,106 $ 116,229 $ 167,650 $ 133,557 $ 187,300 187,300$ FUND 001- GENERAL
Employee Services
Operating & Maintenance
Minor Capital
Department Total
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Landscape Maintenance Total
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
Employee Services Operating & Maintenance Minor Capital Landscape Maintenance Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Public Works - Landscape Maintenance
Account: 001-556
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
2,452 7,152 5,100 25,760 25,000 25,000
123,818 70,963 120,000 70,295 120,000 120,000
38,990 33,915 38,250 33,272 38,000 38,000
2,846 4,200 4,300 4,230 4,300 4,300
OPERATING & MAINTENANCE SUBTOTAL: 168,106 116,229 167,650 133,557 187,300 187,300 168,106 116,229 167,650 133,557 187,300 187,300
60800 Contract Services

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60250 Maintenance and Repair
556 - LANDSCAPE MAINTENANCE TOTAL:
61211 Utilities - Water
61241 Utilities - Electric

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Maintenance and Repair $ 5,100 $ 25,000 $ 25,000
Contract Services $ 120,000 $ 120,000 $ 120,000
Utilities - Water $ 38,250 $ 38,000 $ 38,000
Utilities - Electricity $ 4,300 $ 4,300 $ 4,300
Reflects electricity cost.

Covers miscellaneous maintenance and repairs.

DEPARTMENT: 556 - LANDSCAPE MAINTENANCE

EXPENDITURE DETAIL NARRATIVE

OPERATING & MAINTENANCE
60250
60800
Reflects contract services with Valley Gardener for common landscaped areas of the City and portion of Highway 246.
61211
Reflects costs associated with water usage for irrigation. 61230

DEPARTMENT: 558/PUBLIC WORKS - GENERAL
Proposed Biennial Budget for FY 2023-24 & FY 2024-25

DEPARTMENT SUMMARY
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
$ 393,060 $ 456,879 $ 470,619 $ 498,189 534,660$ 552,121$ $ 239,042 $ 218,029 $ 266,511 $ 285,032 295,087$ 295,516$ $ 21,192 $ 9,433 $ 29,500 $ 10,371 70,000$ 45,000$
$ 653,294 $ 684,341 $ 766,630 $ 793,592 899,747$ 892,637$ FUND 001- GENERAL
Employee Services
Operating & Maintenance
Minor Capital
Department Total
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed
Budget
2024-25
Proposed Budget
Public Works - General Expenditure Total
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Employee Services Operating & Maintenance Minor Capital Public Works General Expenditures by Category
2020-21
Actual
2021-22
Actual
2022-23
Amended Budget
2022-23
Year-End Estimate
2023-24 Proposed Budget 2024-25
Proposed Budget

Public Works - General
Account: 001-558
Proposed Biennial Budget for FY 2023-24 & FY 2024-25
2020-21
Actual
2021-22
Actual
2022-23
Amended
Budget
2022-23
Year-End
Estimate
2023-24
Proposed
Budget
2024-25
Proposed
Budget
294,623 332,872 338,122 364,448 379,553 391,709
- - - - 4,340 5,040
4,485 6,099 4,903 3,533 5,836 6,066
602 649 595 531 639 639
31,238 38,009 37,965 39,970 39,512 40,745
10,225 10,422 12,674 12,708 17,000 19,455
38,239 50,883 56,274 57,159 65,999 65,999
13,319 17,522 19,681 19,434 21,375 22,062
329 423 405 406 406 406
EMPLOYEE SERVICES SUBTOTAL: 393,060 456,879 470,619 498,189 534,660 552,121 438 572 1,020 984 1,500 1,500
1,740 6,476 6,120 6,980 7,000 7,000
68,741 48,971 71,400 128,200 70,000 70,000
12,605 8,375 10,200 7,700 10,000 10,000
3,483 3,504 8,160 1,260 8,000 8,000
415 435 857 580 850 850
53 1,160 3,060 3,190 3,000 3,000
84,318 83,493 96,900 73,506 122,602 122,921
10,349 482 1,020 465 1,000 1,000
461 1,510 1,020 2,687 2,500 2,500
278 343 612 395 600 600
87 - - - - -
3,278 5,769 5,100 3,649 5,100 5,100
729 729 745 729 729 729
40,372 40,629 39,780 34,616 39,780 39,780
- - - 426 950 950
1,267 1,547 1,654 2,110 2,216 2,326
5,354 9,979 11,000 10,990 11,000 11,000
2,688 1,363 3,570 1,845 3,500 3,500
806 1,167 1,530 1,960 2,000 2,000
1,577 1,527 2,763 2,760 2,760 2,760
OPERATING & MAINTENANCE SUBTOTAL: 239,042 218,029 266,511 285,032 295,087 295,516 - - - - - -
Computer Equipment - 1,789.03 1,500 1,429 2,000 2,000
9,691.51 - - - 25,000 -
- - 3,000 - 18,000 18,000
11,500 7,644 25,000 8,942 25,000 25,000
MINOR CAPITAL SUBTOTAL: 21,192 9,433 29,500 10,371 70,000 45,000 653,294 684,341 766,630 793,592 899,747 892,637
50030 Hourly Employees

DEPARTMENT EXPENDITURES

EMPLOYEE SERVICES
50000 Salaries
50120 Employer SS/MC
50130 UI & Employee Training Tax
50200 PERS Retirement
60210 Computer Maintenance & Software
50300 Workers Compensation
50400 Medical Benefit
50410 Employer Paid DCP
50500 Group Life Ins Benefit

OPERATING & MAINTENANCE
60131 Laundry - Uniform
60250 Maintenance and Repair
60270 Maintenance - Vehicles
60560 Signs
67600 Safety Equipment
558 -PUBLIC WORKS GENERAL TOTAL:
67705
60650 Membership & Publication
61211 Utilities - Water
61241 Utilities - Electric
61130 Office Supplies
61131 Postage
61140 Operational Supplies
71100 Property Acquisition
73500 Equipment
74100 Improvements
73100 Vehicle Replacement
72300
60710 Travel & Training
60800 Contract Services
60900 Miscellaneous
Tools
61280 Fuel - Vehicles
67575 Regulatory Compliance
61210 Utilities - Sewer
61230 Utilities - Gas
61127
Telephone

MINOR CAPITAL
[1]
[2]
[3]

[1]
[2] Acquisition of new truck.
[3] Acquisition of new back/hoe skip loader lease.

Includes Part-time Clerical Assistant previously allocated it the City Clerk department. Allocation to Public Works Department is 280 hours of 960 total hours.
558-Public Works General

FUND 001- GENERAL
Proposed Budget for FY 23-24 & FY 24-25
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget

0.40 0.40 0.40
Lead Maintenance & Utility Fieldworker (Water) 0.40 0.40 0.40 Lead Maintenance & Utility Fieldworker (Wastewater) 0.40 - - Facilities Supervisor/Utility Fieldworker - 0.90 0.90

1.00 - -
Journeyman Maintenance & Utility Fieldworker (3) 1.20 1.20 1.20 Facilities Foreman/Utility Fieldworker - 0.90 0.90

0.40 - -
Accounting Technician (Tier II) 0.25 0.25 0.25
- 0.13 0.13

4.05 4.18 4.18
Staff Salaries 338,122$ $ 379,553 391,709$
Hourly employees -$ $ 4,340 5,040$
Benefits:

Employer SS/MC $ 4,903 $ 5,836 6,066$
Federal law requires Medicare payments paid by both the City and employee.

UI & Employee Training Tax $ 595 $ 639 $ 639
PERS Retirement $ 37,965 $ 39,512 40,745$
Represents the allocation of Public Employees Retirement System (PERS) employer cost.

Workers Compensation $ 12,674 $ 17,000 19,455$
Reflects cost to provide worker's compensation coverage.

Medical Benefit $ 56,274 $ 65,999 65,999$
Employer Paid DCP $ 19,681 $ 21,375 22,062$
Group Life Insurance Benefit $ 405 $ 406 $ 406
Reflects annual life insurance cost as employee benefits.

Laundry - Uniforms $ 1,020 $ 1,500 1,500$
DEPARTMENT: 558/PUBLIC WORKS - GENERAL

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
Public Works Director
Reflects the annual unemployment insurance coverage paid to the California Employment Development Department.

Parks Foreman
Part-Time Clerical Assistant
Total:
50000
Includes salaries involving the allocation percentage for each position in this department. 50030
Includes part-time employee.
50120
50130
Facilities Maintenance Worker
50200
50300
50400
Includes dental/vision insurance and $1,200 medical insurance paid per month by the City for the positions in this department.
50410
Reflects the City's contribution towards the employee's deferred compensation program for eligible employees.
50500

OPERATING AND MAINTENANCE
60131
Reflects a 33 percent cost of laundry and uniform service for Public Works employees; 100% of groundskeeper uniform.

EXPENDITURE NARRATIVE (continued)
2022-23
Amended
Budget
2023-24
Proposed
Budget
2024-25
Proposed
Budget
Computer Maintenance & Software $ 6,120 $ 7,000 7,000$
Reflects annual costs for license and support.

Maintenance and Repair $ 71,400 $ 70,000 70,000$
Maintenance - Vehicles $ 10,200 $ 10,000 10,000$
Signs $ 8,160 $ 8,000 8,000$
Membership & Publications $ 857 $ 850 $ 850
Travel & Training $ 3,060 $ 3,000 3,000$
Reflects costs for employee training/seminars, license testing.

Contract Services $ 96,900 $ 122,602 122,921$
Miscellaneous $ 1,020 $ 1,000 1,000$
Tools $ 1,020 $ 2,500 2,500$
Reflects costs for tools needed for repair and maintenance.

Office Supplies $ 612 $ 600 $ 600
Reflects costs for department office supplies.

Operational Supplies $ 5,100 $ 5,100 5,100$
Reflects costs for department operations supplies.

Utilities - Sewer $ 745 $ 729 $ 729
Utilities - Water $ 39,780 $ 39,780 39,780$
Utilities - Gas -$ $ 950 $ 950
Reflects cost of gas service at City Hall and Council Chambers.

Utilities - Electricity $ 1,654 $ 2,216 2,326$
Reflects cost of electricity at City Hall and Council Chambers. 60210
DEPARTMENT: 558/PUBLIC WORKS - GENERAL
60900
60250
Includes charges for City building, facilities, infrastructure and equipment maintenance and repair. 60270
Reflects cost of City vehicle maintenance.
60560
Includes sign replacement and upgrade of signs throughout the City caused by damage, missing, reflectivity, etc.
60650
Includes dues to American Society of Civil Engineers (ASCE)($300); Water Environment Federation (WEF)($330); Office of Water Programs ($95); annual City Engineer license renewal fee ($115). 60710
60800
Includes contract services for answering service (33 percent of cost), janitorial services, security systems for City Hall, and pest control services at City Hall, Post Office, Library, and Sheriff's Office.

Provides for unexpected expenditures incurred during the year along with purchasing various supplies, materials, etc.
61127
61130
61140
61211
Reflects costs associated with water usage for irrigation and potable water at City Hall and Council Chambers.
61230
61241
61210
Reflects costs associated with wastewater service at City Hall and Council Chambers.