Buellton City Council
June 13, 2024

FUND 005- WASTEWATER
Proposed Budget Amendments for FY 24-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments

0.30 0.30 0.30
Finance Director 0.25 0.25 0.25
Chief Plant Operator - WWTP 1.00 1.00 1.00
Lead Maintenance & Utility Fieldworker (Water) 0.30 0.30 0.30 Facilities Supervisor/Utility Fieldworker 0.05 0.05 0.05 Accounting Specialist 0.25 0.25 0.25
Revenue Specialist 0.40 0.40 0.40
Journeyman Maintenance & Utility Fieldworker 0.30 0.30 0.30 Accounting Technician (Tier II) 0.15 0.15 0.15
Facilities Foreman/Utility Fieldwoker 0.05 0.05 0.05
Maintenance & Utility Fieldworker I (2) 0.60 0.60 0.60

3.65 3.65 3.65
Staff Salaries $ 393,559 $ 403,480 $ 417,384
Hourly employees -$ -$ $ -
Benefits:

Employer SS/MC $ 6,628 $ 5,851 $ 6,052
Federal law requires Medicare payments paid by both the City and employee. 0 UI & Employee Training Tax $ 537 $ 537 $ 537
PERS Retirement $ 50,412 $ 52,176 $ 55,621
Represents the allocation of Public Employees Retirement System (PERS) employer cost.

Workers Compensation $ 14,750 $ 16,880 $ 11,470
Reflects cost to provide worker's compensation coverage.

Medical Benefit $ 59,489 $ 59,489 $ 59,497
Employer Paid DCP $ 21,423 $ 22,414 $ 23,846
Group Life Insurance Benefit $ 366 $ 366 $ 365
Reflects annual life insurance cost as employee benefits.

DEPARTMENT: 701/WASTEWATER

EXPENDITURE DETAIL NARRATIVE

EMPLOYEE SERVICES
Public Works Director
50200
Total:
50000
Includes salaries involving the allocation percentage for each position in this department. 50030
Includes part-time employee.
50120
50130
Reflects the annual unemployment insurance coverage paid to the California Employment Development Department.
50300
50400
Includes dental/vision insurance and $1,200 medical insurance paid per month by the City for the positions in this department.
50410
Reflects the City's contribution towards the employee's deferred compensation program for eligible employees.
50500

EXPENDITURE NARRATIVE (continued)
FUND 005
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Insurance - Liability $ 9,400 $ 10,810 $ 9,600
Insurance - Property $ 21,000 $ 27,300 $ 21,000
Audit $ 10,000 $ 10,300 $ 10,300
Laundry - Uniforms $ 1,500 $ 1,500 $ 2,500
Computer Maintenance & Software $ 19,000 $ 19,000 $ 20,000 Reflects annual costs for license and support which includes SCADA and Tyler Accounting Software.

Data Processing Contract Maintenance $ 10,200 $ 10,506 $ 14,000 Maintenance/Repair $ 150,000 $ 150,000 $ 150,000
Maintenance - Vehicles $ 26,870 $ 8,000 $ 8,000
Membership & Publications $ 1,800 $ 1,800 $ 1,800
Travel & Training $ 4,000 $ 4,000 $ 4,000
Reflects costs for employee training/seminars, license testing.

Contract Services $ 340,300 $ 305,460 $ 335,460
Contract Services - Engineering $ 56,000 $ 56,000 $ 56,000 Includes 40 percent of City's fire insurance. 20 percent of cost is charged to the General Fund, and the remaining 40 percent to the Water Fund. This cost also includes earthquake and flood insurance on City property.

DEPARTMENT: 701/WASTEWATER

OPERATING AND MAINTENANCE
50600
Includes 10 percent of City's liability insurance. 80 percent of cost is charged to the General Fund, and the remaining 10 percent to the Water Fund.
50610
60650
60021
Reflects a 33 percent cost of the annual financial audit. Costs are split between the General, Wastewater, and Water Funds.
60131
Reflects a 33 percent cost of laundry and uniform service for Wastewater Plant operators. 60210
60211
60250
Includes charges for Wastewater Treatment Plant maintenance and repair, including sewer collection system cleaning (CCTV).
60270
Reflects cost of city vehicle maintenance.

Reflects cost of merchant services.

Includes dues to Water Reuse Association ($910), California Water Environment Association ($350), and to the State Water Resource Board ($240).
60710
60800
Includes contract services with Autosys, Wallace Group, Fluid Resource Management, answering service, water sample delivery, bio solid waste handling, safety equipment servicing and laundry service.
60830
Includes contract engineering services for work related to state mandated industrial waste discharge program, wastewater treatment plant upgrades, and Regional Water Quality Control Board (RQQCB) compliance and permitting, sewer network model and inflow/infiltration study upgrade.

EXPENDITURE NARRATIVE (continued)
FUND 005
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Miscellaneous $ 250 $ 250 $ 250
CalPERS Unfunded Accrual Liability $ 25,000 $ 25,000 $ 25,000 Chemical/Analysis $ 35,700 $ 35,700 $ 35,700
Tools $ 2,000 $ 2,000 $ 2,000
Reflects costs for tools needed for repair and maintenance. $ - Office Supplies $ 2,000 $ 2,000 $ 2,000
Reflects costs for department office supplies.

Postage $ 5,000 $ 5,000 $ 5,000
Reflects postage costs for utility bills.

Operational Supplies $ 4,500 $ 4,500 $ 4,500
Reflects costs for department operations supplies.

Utilities - Water $ 31,800 $ 31,800 $ 31,800
Reflects cost of water service at Wastewater Treatment Plant.

Utilities - Electricity $ 80,000 $ 64,000 $ 64,000
Reflects cost of electricity at Wastewater Treatment Plant.

Fuel - Vehicles $ 11,000 $ 11,000 $ 11,000
Reflects fuel cost for City trucks.

Principal and Interest $ 58,679 $ 61,598 $ 61,598
Regulatory Compliance $ 40,000 $ 40,000 $ 40,000
Safety Equipment $ 3,500 $ 3,500 $ 3,500
Telephone $ 4,000 $ 4,000 $ 4,000
Includes a portion of cell phone charges for the employees in this department.

Reflects annual repayment of the loan issued to fund the Engie Energy Project. This is a split allocation between General Fund 19.84%, Wastewater Fund 31.53% and Water Fund 48.63%. 61127
DEPARTMENT: 701/WASTEWATER
60900
Other costs are due to various small WWTP related purchases. 61111
Reflects costs associated with wastewater testing.
61131
61140
Includes CalPERS Unfunded Liability (split between General, Wastewater and Water Funds).

Wastewater's CalPERS liability is 10 percent of total cost. General is 80 percent and Water allocation is 10 percent.
60905
61130
61211
61241
61280
67545
67575
Includes annual compliance fees and permits with various regulatory agencies including: Air Pollution Board, Regional Water Quality Control Board, and County of Santa Barbara. 67600
Includes safety equipment, personal protective equipment such as safety glasses, vests, gloves, high visibility rain gear, hard hats/caps etc.
67705

EXPENDITURE NARRATIVE (continued)
FUND 005
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Depreciation $ 286,100 $ 286,100 $ 286,100
Transfer to Other Funds (WW Capital) $ 565,000 $ 565,000 $ 565,000 Includes transfers from reserves for CIP. See Wastewater Capital Fund for details. $ 250,000 $ 250,000 $ 250,000
-$ -$ $ 3,000
Reflects systems upgrade to Windows 10.

Vehicles $ 41,324 $ 60,000 $ 110,000
Reflects cost of vehicle replacement.

Equipment $ 18,000 $ 18,000 $ 22,000
Reflects acquisition of Wastewater Treatment Plant equipment.

Improvements -$ -$ $ -
Includes improvements for Wastewater Treatment Plant.

Computer Equipment
74100
73100
73500
72300
Includes the depreciation of buildings, underground lines, automotive equipment and other equipment listed in the utility plant; excludes land.
69100
DEPARTMENT: 701/WASTEWATER

MINOR CAPITAL
68110
Project #704: Sewer Line Replacement
(moved from Fund 006)

FUND 006-WASTEWATER CAPITAL FUND
FY 2024-25 Proposed Budget Amendment
Department: 702/Wastewater Capital
Department Description:

The Wastewater Capital Fund is used to record Connection Fees. Revenue from this source is used for capital expenditures that enhance capacity. This fund record transfers from the Wastewater Fund 005 and transfers out to Capital Projects Fund 092. For example, Wastewater Treatment Plant improvements and sewer line replacement.

In accordance with Generally Accepted Accounting Principles (GAAP), capital purchases are not budgeted as expenditures within this fund; rather, depreciation expense is recorded over each asset’s useful life. 2021-22 and 2022-23 Accomplishments: Reference 005-Wastewater  Completed repairs on wastewater facilities.
 Completed installation of Solar Panels at WWTP.

Departmental Goals: Reference 005-Wastewater
 Provide review and update of Wastewater Facilities Master Plan.  Implement recommendations of Wastewater Facilities Master Plan.

Objectives: Reference 005-Wastewater
 Continue to implement recommendations of Wastewater Facilities Master Plan, including efforts to comply with RWQCB local and regional goals.
 Continue to provide power reliability improvements at WWTP, CIP#092-710.

FUND 006 - WASTEWATER CAPITAL DEPARTMENT: 702/WASTEWATER CAPITAL Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendment
-$ -$ -$ -$ -$ -$
$ 9,973 $ (143,541) $ 315,000 $ 255,000 315,000$ 315,000$ -$ -$ -$ -$ -$ -$
Department Total $ 9,973 $ (143,541) $ 315,000 $ 255,000 315,000$ 315,000$ Employee Services
Operating & Maintenance
Minor Capital
$(200,000)
$(100,000)
$-
$100,000
$200,000
$300,000
$400,000
$500,000
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
Wastewater Capital Expenditure Total
$(200,000)
$(100,000)
$-
$100,000
$200,000
$300,000
$400,000
Employee Services Operating & Maintenance Minor Capital Wastewater Capital Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

Wastewater Capital
Account: 006-702
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
9,973 47,034 15,000 15,000 15,000 15,000
- (190,575) 300,000 240,000 300,000 300,000
OPERATING & MAINTENANCE SUBTOTAL: 9,973 (143,541) 315,000 255,000 315,000 315,000 - - - - - -

MINOR CAPITAL - - - - - -
9,973 (143,541) 315,000 255,000 315,000 315,000

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
74100 Improvements
006-702 WASTEWATER CAPITAL TOTAL:
68110 Depreciation
69100 Transfer to Other Funds for CIPs

MINOR CAPITAL

FUND 006-

WASTEWATER CAPITAL
Proposed Budget Amendments for FY 24-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Depreciation $ 15,000 $ 15,000 $ 15,000
Transfer to Other Funds $ 300,000 $ 300,000 $ 300,000
Includes charges for the following Capital Improvement Projects (CIP) Fund 092:

Project #706: WWTP Facilities
Maintenance
$ 300,000 300,000$ $ 300,000
DEPARTMENT: 702/WASTEWATER CAPITAL

EXPENDITURE DETAIL NARRATIVE

OPERATING AND MAINTENANCE
69100
68110
Estimated depreciation. Includes the depreciation of utility plant, buildings, underground lines, vehicles,etc. Excludes land.

FUND 020-WATER FUND
FY 2024-25 Proposed Budget Amendment
Department: 601/Water
Department Description:

The Water Fund is an Enterprise Fund that is used to account for all the financial activity associated with the operations of the City’s water utility. The Water Division is responsible for providing production, treatment and distribution of potable domestic water to all residential, commercial and industrial customers within the City limits as well as providing water for fire suppression. The Water Department maintains water quality control to meet all Health Department standards and regulations.

In accordance with Generally Accepted Accounting Principles (GAAP), capital purchases are not budgeted as expenditures within this fund; rather, depreciation expense is recorded over each asset’s useful life. 2021-2022 and 2023-24 Accomplishments:
 Continued to meet compliance requirements and supply the community with potable water.  Completed fire hydrant replacement at various locations throughout the City.  Completed water main and supply line valve repairs at various locations throughout the City.  Replaced broken water meters at various locations throughout the City.  Installed critical distribution valves on Highway 246 between Freear and Thumbelina.

Departmental Goals:

1. To provide water services and maintain efficiency in operations, system and plant activities, and to improve and build plant capacity.

Objectives:

A. Continue to perform repairs and maintenance of water production, treatment and distribution facilities in a safe and efficient manner to ensure longevity of the City’s water supply.

PROGRAM
METRIC

PERFORMANCE

INDICATOR
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Target
FY 2024-25
Target
Maintain
Infrastructure
& Sustainability
 # of Capital
Improvement
Projects funded
5 5 6 3
Water
Production
 Total water
production (AF)
1,116 1,200-
1,300
1,200-
1,300
1,200-
1,300
Water Supply  # of Water
customers
 Continued Supply
to Customers
1,797
100%
1,800
100%
1,815-
1,899
100%
1,815-
1,899
100%

FUND 020-WATER FUND
FY 2024-25 Proposed Budget Amendment
Preventative
Maintenance
 % of Valves and
hydrants
maintained
and/or replaced
8% 25% 25% 25%
Regulatory
Compliance
 % of constituent
sampling and
testing
completed
100% 100% 100% 100%

FUND 020 - WATER DEPARTMENT: 601/WATER
Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
$ 436,886 $ 184,090 $ 383,528 $ 376,968 $ 381,012 $ 480,472 $ 1,916,887 $ 1,535,036 $ 3,625,095 $ 2,322,932 $ 2,306,471 $ 2,704,618 $ 316 $ 7,087 $ 59,324 $ 61,684 $ 18,000 $ 73,000
Department Total $ 2,354,089 $ 1,726,213 $ 4,067,947 $ 2,761,583 $ 2,705,483 $ 3,258,090 Employee Services
Operating & Maintenance
Minor Capital
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
Water Expenditures Total
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
Employee Services Operating & Maintenance Minor Capital Water Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

Water
Account: 020-601
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
262,656 282,872 280,795 272,856 277,266 352,764
- - - - - -
4,648 4,490 4,685 4,615 4,021 5,115
443 348 390 297 390 515
74,008 (210,516) 29,611 29,640 29,381 36,364
7,762 12,341 9,750 9,727 11,158 8,805
73,567 79,887 42,867 45,092 42,867 56,289
13,512 14,401 15,164 14,471 15,663 20,271
291 267 266 270 266 350
EMPLOYEE SERVICES SUBTOTAL: 436,886 184,090 383,528 376,968 381,012 480,472 7,356 8,518 9,400 9,688 10,810 9,600
10,676 11,625 21,000 20,954 27,300 21,000
8,680 7,680 10,000 9,660 10,300 10,300
259 1,271 1,500 319 1,500 2,500
19,951 18,828 21,500 25,205 21,500 21,500
- - 10,200 13,700 10,506 14,000
102,864 111,336 80,000 48,492 80,000 80,000
8,349 7,802 36,000 36,369 7,000 7,000
1,954 2,205 3,000 2,952 3,000 3,000
5,048 1,245 6,120 2,987 6,120 6,120
54,032 62,557 172,000 91,363 137,160 190,000
69,079 18,625 81,500 23,188 81,500 81,500
8,769 9,096 250 16 250 250
27,620 179,566 25,000 25,000 25,000 25,000
51,214 48,897 40,800 46,177 40,800 50,000
2,786 1,578 3,060 570 3,060 3,060
1,530 2,207 2,000 1,797 2,000 2,000
4,384 4,369 5,000 4,756 5,000 5,000
1,977 1,163 1,500 1,092 1,500 1,500
5,898 256 15,000 6,133 15,000 15,000
131,321 70,478 105,000 96,500 87,700 87,700
9,624 10,939 11,000 11,100 11,000 11,000
50,298 49,001 92,750 92,750 97,365 97,365
20,178 23,573 25,000 25,285 25,000 25,000
1,839 1,280 3,500 3,521 3,500 3,500
30,792 11,403 35,700 14,000 35,700 35,700
1,093,859 696,609 1,018,000 920,100 1,018,000 1,018,000 8,373 3,518 3,900 1,893 3,900 3,900
178,176 169,412 200,000 200,000 200,000 200,000
- - 1,585,415 587,365 335,000 674,123
OPERATING & MAINTENANCE SUBTOTAL: 1,916,887 1,535,036 3,625,095 2,322,932 2,306,471 2,704,618 50600 Insurance - Liability
60021 Audit
50610 Insurance - Property
60131 Laundry - Uniform
60210 Computer Maintenance & Software
50500 Group Life Ins Benefit
50300 Workers Compensation
50400 Medical Benefit
50410 Employer Paid DCP

OPERATING & MAINTENANCE
50120 Employer SS/MC
50130 UI & Employee Training Tax
50200 PERS Retirement
50030 Hourly Employees

DEPARTMENT EXPENDITURES

EMPLOYEE SERVICES
50000 Salaries
Data Processing Contract Maintenance
60250 Maintenance and Repair
60270 Maintenance - Vehicles
60650 Membership & Publication
60710 Travel & Training
60211
60800 Contract Services
60830 Contract Services - Engineering
60900 Miscellaneous
60905 CalPERS Unfunded Accrued Liability
61131 Postage
61111 Chemicals and Analysis
61127 Tools
61130 Office Supplies
67705 Telephone
68110
67610 Santa Ynez River Appropriation
67635 State Water Project
61140 Operational Supplies
61240 Meter Expense
61241 Utilities - Electric
61280 Fuel - Vehicles
67575 Regulatory Compliance
67545 Principal and Interest
67600 Safety Equipment
Transfer to Other Funds
Depreciation
69100
[3]
[1]
[2]
[4]

Water
DEPARTMENT EXPENDITURES (continued) Account: 020-601
Mid-Cycle Budget Amendments to FY 2024-25
BUDGET NOTE: Capital items are expended in the Depreciation Category in the operating section. 2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
315.73 - - - - 1,000
- - 41,324 41,324 - 50,000
- 7,087 18,000 20,360 18,000 22,000
- - - - - -
MINOR CAPITAL SUBTOTAL: 316 7,087 59,324 61,684 18,000 73,000 2,354,089 1,726,213 4,067,947 2,761,583 2,705,483 3,258,090 [1]
[2]
[3]
[4]
[5]
[6]
[7] Actual annual lease cost for backhoe and tractor.
601 - WATER TOTAL:
73500 Equipment
74100 Improvements
Purchase of new computer.

Purchase of shirts/hat/jacket for Wastewater/Water employees. 73100 Vehicle Replacement
72300

MINOR CAPITAL
Computer Equipment
$16,000 increase for the CCC Plan required to prepared and submitted to the Water Board in 2025. $4,000 additional increase for additional requests from the Water Board and CDPH. Contract for $60,000 with Willdan Financial Services for a Water and Sewer Rate Study was approved on May 23, 2024. The cost will be carried over to FY 2024/25 and will be a shared cost between the Water and Sewer fund.

Increased lab costs and level of effort of prior year and additional monitoring requirements from Water Board/CDPH.

Actual cost increase and carryover from prior year.

New Account. Includes credit/debit card merchant fees previously recorded in the Miscellaneous budget line item. [5]
[6]
[7]

FUND 020- WATER
EXPENDITURE DETAIL NARRATIVE 2018-2019 Revised Budget
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments

0.30 0.30 0.30
Finance Director 0.25 0.25 0.25
Lead Maintenance & Utility Fieldworker (Water) 0.30 0.30 0.30 Facilities Supervisor/Utility Fieldworker 0.05 0.05 0.05 Accounting Specialist 0.25 0.25 0.25
Revenue Specialist 0.40 0.40 0.40
Journeyman Maintenance & Utility Fieldworker 0.30 0.30 0.30 Accounting Technician (Tier II) 0.15 0.15 0.15
Facilities Foreman/Utility Fieldwoker 0.05 0.05 0.05
Maintenance & Utility Fieldworker I (2) 0.60 0.60 0.60

2.65 2.65 2.65
Staff Salaries $ 280,795 $ 277,266 $ 352,764
Hourly employees -$ -$ -$
Benefits:

Employer SS/MC $ 4,685 $ 4,021 $ 5,115
Federal law requires Medicare payments paid by both the City and employee.

UI & Employee Training Tax $ 390 $ 390 $ 515
PERS Retirement $ 29,611 $ 29,381 $ 36,364
Represents the allocation of Public Employees Retirement System (PERS) employer cost.

Workers Compensation $ 9,750 $ 11,158 $ 8,805
Reflects cost to provide worker's compensation coverage.

Medical Benefit $ 42,867 $ 42,867 $ 56,289
Employer Paid DCP $ 15,164 $ 15,663 $ 20,271
Group Life Insurance Benefit $ 266 $ 266 $ 350
Reflects annual life insurance cost as employee benefits.

Includes salaries involving the allocation percentage for each position in this department.

DEPARTMENT: 601/WATER

EMPLOYEE SERVICES
Public Works Director
Total:
50000
Proposed Budget Amendments for FY 24-25
50500
50030
Includes part-time employee.
50120
50130
Reflects the annual unemployment insurance coverage paid to the California Employment Development Department.
50200
50300
50400
Includes dental/vision insurance and $1,200 medical insurance paid per month by the City for the positions in this department.
50410
Reflects the City's contribution towards the employee's deferred compensation program for eligible employees.

EXPENDITURE NARRATIVE (continued)
FUND 020
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Insurance - Liability $ 9,400 $ 10,810 $ 9,600
Insurance - Property $ 21,000 $ 27,300 $ 21,000
Audit $ 10,000 $ 10,300 $ 10,300
Laundry - Uniforms $ 1,500 $ 1,500 $ 2,500
Computer Maintenance & Software $ 21,500 $ 21,500 $ 21,500 Data Processing Contract Maintenance $ 10,200 $ 10,506 $ 14,000 Includes cost for merchant services.

Maintenance/Repair $ 80,000 $ 80,000 $ 80,000
Maintenance - Vehicles $ 36,000 $ 7,000 $ 7,000
Membership & Publications $ 3,000 $ 3,000 $ 3,000
Travel & Training $ 6,120 $ 6,120 $ 6,120
Reflects costs for employee training/seminars, license testing.

Contract Services $ 172,000 $ 137,160 $ 190,000
60210
DEPARTMENT: 601/WATER

OPERATING AND MAINTENANCE
50600
Includes 10 percent of City's liability insurance. 80 percent of cost is charged to the General Fund, and the remaining 10 percent to the Wastewater Fund. 50610
Includes 40 percent of City's fire insurance. 20 percent of cost is charged to the General Fund, and the remaining 40 percent to the Wastewater Fund. This cost also includes earthquake and flood insurance on City property.
60021
Reflects a 33 percent cost of the annual financial audit. Costs are split between the General, Wastewater, and Water Funds.
60131
Reflects a 33 percent cost of laundry and uniform service for Water Department employees. 60800
Reflects annual costs for license and support which includes SCADA and Tyler Accounting Software.
60211
60250
Includes charges for Water Plant maintenance and repair. 60270
Reflects cost of city vehicle maintenance.
60650
Includes membership dues for the American Works Association (AEEA) ($450); California Rural Water Association ($850); Water Certifications ($750); Cross Connection, Santa Barbara Purveyors Association, Underground Service Alert (USA),($950) 60710
Includes contract services for 33 percent of answering service, Backflow program management, SCADA maintenance program, courier, and rate study.

EXPENDITURE NARRATIVE (continued)
FUND 020
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Contract Services - Engineering $ 81,500 $ 81,500 $ 81,500 Miscellaneous $ 250 $ 250 $ 250
CalPERS Unfunded Accrued Liability $ 25,000 $ 25,000 $ 25,000 Chemical/Analysis $ 40,800 $ 40,800 $ 50,000
Tools $ 3,060 $ 3,060 $ 3,060
Reflects costs for tools needed for repair and maintenance.

Office Supplies $ 2,000 $ 2,000 $ 2,000
Reflects costs for department office supplies.

Postage $ 5,000 $ 5,000 $ 5,000
Reflects postage costs for utility bills.

Operational Supplies $ 1,500 $ 1,500 $ 1,500
Reflects costs for department operations supplies.

Meter Expense $ 15,000 $ 15,000 $ 15,000
Utilities - Electricity $ 105,000 $ 87,700 $ 87,700
Reflects cost of electricity at Water Treatment Plant.

Fuel - Vehicles $ 11,000 $ 11,000 $ 11,000
Reflects fuel cost for City trucks.

Principal and Interest $ 92,750 $ 97,365 $ 97,365
Regulatory Compliance $ 25,000 $ 25,000 $ 25,000
Safety Equipment $ 3,500 $ 3,500 $ 3,500
61140
DEPARTMENT: 601/WATER
60830
Includes services for water system modeling and Atlas mapping. 60900
Other costs are due to various small water treatment plant related purchases. 61111
Reflects costs associated with water testing.
61127
61130
61131
61240
Reflects cost for new and replacement meters. New meter expense is offset by meter installation revenue.
61241
61280
67575
Includes annual compliance fees and permits with various regulatory agencies including: State Water Resources Control Board (SWRCB) and County of Santa Barbara. 67545
Reflects annual repayment of the loan issued to fund the Engie Energy Project. This is a split allocation between General Fund 19.84%, Wastewater Fund 31.53% and Water Fund 48.63%. 60905
Includes CalPERS Unfunded Liability (split between General, Wastewater and Water Funds).

Water's CalPERS liability is 10 percent of total cost. General is 80 percent and Wastewater allocation is 10 percent.
67600
Includes safety equipment, personal protective equipment such as safety glasses, vests, gloves, high visibility rain gear, hard hats/caps etc.

EXPENDITURE NARRATIVE (continued)
FUND 020
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Santa Ynez River Appropriation $ 35,700 $ 35,700 $ 35,700 State Water Project $ 1,018,000 $ 1,018,000 $ 1,018,000 Telephone $ 3,900 $ 3,900 $ 3,900
Includes a portion of cell phone charges for the employees in this department.

Depreciation $ 200,000 $ 200,000 $ 200,000
Transfer to Other Funds (Water Capital) $ 1,585,415 $ 335,000 $ 674,123 Includes transfers from reserves for CIP. See Water Capital Fund for details.

Project #607: Water Meter Upgrades (moved
from Fund 021) $ 100,000 $ - $ -
Project#609: Supplemental Well/WTP
Feasibility (moved from Fund 021) $ 50,000 $ 50,000 $ 50,000 Project#613: Reservoir No. 2 Roof
Replacement (moved from Fund 021) $ 1,050,418 $ - $ 199,123 Computer Equipment $ - $ - $ 1,000
Reflects systems upgrade to Windows 10.

Vehicles $ 41,324 $ - $ 50,000.00
Reflects cost of vehicle replacement.

Equipment $ 18,000 $ 18,000 $ 22,000
Includes sampling, sounding, and generators.

Improvements -$ -$ -$
72300
67610
Reflects annual groundwater charges.
73100
73500
74100
Includes improvements for Water Treatment Plant improvements, buildings, filters, booster stations, and ClearSCADA software.
67635
Reflects charges to Central Coast Water Authority (CCWA) and Department of Water Resources (DWR) charges.

DEPARTMENT: 601/WATER
67705
68110
Includes the depreciation of buildings, underground lines, automotive equipment and other equipment listed in the utility plant; excludes land.
69100

MINOR CAPITAL

FUND 021-WATER CAPITAL FUND
FY 2024-25 Proposed Budget Amendment
Department: 602/Water Capital
Department Description:

The Water Capital Fund is used to record Connection Fees. Revenue from this source is used for capital expenditures that enhance capacity. This fund record transfers from the Water Fund 005 and transfers out to Capital Projects Fund 092. For example, rehabilitation of reservoirs, water treatment plant improvement, and water distribution system improvement.

In accordance with Generally Accepted Accounting Principles (GAAP), capital purchases are not budgeted as expenditures within this fund; rather, depreciation expense is recorded over each asset’s useful life. 2021-22 and 2022-23 Accomplishments: Reference 020-Water Fund  Completed Power Reliability Projects at Highway 246 Water Treatment Plant and Booster.  Completed installation of Solar Panels at Water Facilities  Commenced design for Roof Replacement on Reservoir No. 2  Completed water meter upgrades.

Departmental Goals: Reference 020-Water Fund
 Provide review and update of Water Facilities Master Plan.  Implement recommendations of Water Facilities Master Plan.

Objectives: Reference 020-Water Fund
 Continue to implement recommendations of Water Facilities Master Plan.  Review and provide supplemental water sources and water storage.

FUND 021 - WATER CAPITAL DEPARTMENT: 602/WATER CAPITAL
Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
-$ -$ -$ -$ -$ -$
$ 24,898 $ 60,933 $ 385,000 $ 78,302 $ 285,000 $ 425,000 -$ -$ -$ -$ -$ -$
Department Total $ 24,898 $ 60,933 $ 385,000 $ 78,302 $ 285,000 $ 425,000 Employee Services
Operating & Maintenance
Minor Capital
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
Water Capital Total
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Employee Services Operating & Maintenance Minor Capital Water Capital Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

Water Capital
Account: 021-602
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
24,898 72,051 35,000 75,000 35,000 75,000
- (11,118) 350,000 3,302 250,000 350,000
OPERATING & MAINTENANCE SUBTOTAL: 24,898 60,933 385,000 78,302 285,000 425,000 - - - - - -
MINOR CAPITAL SUBTOTAL: - - - - - -
24,898 60,933 385,000 78,302 285,000 425,000
[1] In accordance with Generally Accepted Accounting Principles, capital purchases are not recorded as expenditures within this fund; rather, depreciation expense is recorded over the asset's useful life. The budgeted amount is for informational purposes. 021-602 WATER CAPITAL TOTAL:

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
68110 Depreciation
69100 Transfer to Other Funds for CIPs

MINOR CAPITAL
74100 Improvements
[1]

FUND 021- WATER

CAPITAL
Mid-Cycle Budget Amendments to FY 2024-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendmen
ts
Depreciation $ 35,000 $ 35,000 $ 75,000
Transfer to Other Funds $ 350,000 $ 250,000 $ 350,000
Includes charges for the following Capital Improvement Projects (CIP) Fund 092.

Project #603: WTP Facilities Improvement $ 150,000 $ 150,000 $ 150,000 Project #605: Water Treatment Plant $ 100,000 $ - $ 100,000 Project#610: Water Distribution System
Improvement $ 100,000 $ 100,000 100,000$
DEPARTMENT: 602/WATER CAPITAL

OPERATING AND MAINTENANCE
69100
68110
Estimated depreciation. Includes the depreciation of utility plant, buildings, underground lines,etc.

Excludes land.

EXPENDITURE DETAIL NARRATIVE

FUND 023-HOUSING FUND
FY 2024-25 Proposed Budget Amendment
Department: 580/Housing
Department Description:

Function: Community Development
The funds received from this program may be used for anything associated with site development and development of low-cost housing. The Housing fund also accounts funding to assist qualified residents for mobile home related repair projects. Funding sources come from interest earned on investments and from affordable housing fees paid by new developments.
2021-22 and 2022-23 Accomplishments:
 Continued funding assistance to low-income residents in the City.

Departmental Goals:

1. Continue to provide assistance to low-income residents in the City.

Objectives:

A. To assist in mobile home repairs to help those in need within the community.

PROGRAM
METRIC

PERFORMANCE

INDICATOR
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Target
FY 2024-25
Target
Community
Support
 City
contribution for
mobile home
repairs
$0 $0 $3,000 $3,000

FUND 023 - HOUSING DEPARTMENT: 580/HOUSING
Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendment
s $ - $ - $ - $ - $ - $ -
$ - $ - $ 3,000 $ - 3,000$ 3,000$
$ - $ - $ - $ - $ - $ -
Department Total $ - $ - $ 3,000 $ - 3,000$ 3,000$
Employee Services
Operating & Maintenance
Minor Capital
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
Housing Expenditure Total
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
Employee Services Operating & Maintenance Minor Capital Housing Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

Housing
Account: 023-580
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
- - - - - -
- - - - - -
- - 3,000 - 3,000 3,000
OPERATING & MAINTENANCE SUBTOTAL: - - 3,000 - 3,000 3,000 - - - - - -
MINOR CAPITAL SUBTOTAL: - - - - - -
023 -HOUSING TOTAL: - - 3,000 - 3,000 3,000

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60800 Contract Services
67470 Mobile Home Repair
67385 Housing Assistance

MINOR CAPITAL
74100 Improvements

FUND 023-HOUSING
Mid-Cycle Budget Amendments to FY 2024-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Contract Services $ - $ - $ -
Charges under this budget item not currently expected.

Housing Assistance $ - $ - $ -
Reflects cost of housing assistance subsidy, or other related charges.

Mobile Home Repair $ 3,000 3,000$ $ 3,000
Includes mobile home repairs through the Buellton Senior Center. 67470
DEPARTMENT: 580/HOUSING

OPERATING AND MAINTENANCE
60800
67385

EXPENDITURE DETAIL NARRATIVE

FUND 025-GAS TAX FUND
FY 2024-25 Proposed Budget Amendment
Departments: 553/Street Maintenance, 554/Traffic
Safety, 555/Street Cleaning, 557/Engineering
Department Description:

Function: Public Works
The Gas Tax Fund is restricted revenue received through monies collected from gas taxes for street construction, repair, maintenance, traffic signals and street cleaning in accordance with State Controller’s guidelines.
2021-22 and 2022-23 Accomplishments:
 Completed Road Maintenance Project 2020/21 – CIP#092-319  Completed Road Maintenance Project 2021/22 – CIP#092-320  Contract has been awarded for Road Maintenance Project 2022/23-CIP#092-321 Departmental Goals:

1. Continue to fund street improvements and maintenance projects.

Objectives:

A. Complete the following Capital Improvement Projects (CIP):
a. CIP Project#092-307: McMurray Road Widening/TS Improvement b. CIP Project#092-321: 2022/23 Road Maintenance Project c. CIP Project#092-322: 2023/24 Road Maintenance Project d. CIP Project#092-323: 2024/25 Road Maintenance Project

PROGRAM
METRIC

PERFORMANCE

INDICATOR
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Target
FY 2024-25
Target
Maintain
Infrastructure &
Sustainability
 # of Capital
Improvement
Projects funded
3 3 3 1

FUND 025 - GAS TAX
Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendment
$ - $ - $ - $ - $ - $ -
$ 366,545 $ 151,005 $ 885,175 $ 170,879 $ 222,000 872,416$ $ - $ - $ - $ - $ - $ -
Department Total $ 366,545 $ 151,005 $ 885,175 $ 170,879 $ 222,000 872,416$ Employee Services
Operating & Maintenance
Minor Capital
DEPARTMENT: 553/STEET MAINTENANCE, 554/TRAFFIC SAFETY,
555/STREET CLEANING, 557/ENGINEERING
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
Gas Tax Expenditure Total
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
Employee Services Operating & Maintenance Minor Capital Gas Tax Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

Gas Tax
Account: 025-55X
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
554 85,266 99,966 85,000 63,097 85,000 85,000
557 29,419 26,078 - - -
554 13,172 - 15,000 15,016 15,000 15,000
554 - - 20,000 14,385 20,000 20,000
554 2,000 - 2,000 2,000 2,000 2,000
554 - - - - - -
554 236,688 24,962 763,175 76,380 100,000 750,416
OPERATING & MAINTENANCE SUBTOTAL: 366,545 151,005 885,175 170,879 222,000 872,416 366,545 151,005 885,175 170,879 222,000 872,416
Annual Street Report
69100 Transfer to Other Funds
60800 Contract Services
025 -GAS TAX TOTAL:

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60800 Contract Services
60830 Contract Services - Engineering
67265 Encroachment Permit Processing
77000 Transfer to Other Funds for CIPs
67695

FUND 025-GAS TAX
Mid-Cycle Budget Amendments to FY 2024-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Contract Services $ 85,000 $ 85,000 $ 85,000
Contract Services - Engineering $ 15,000 $ 15,000 $ 15,000 Reflects costs related to traffic safety studies.

Encroachment Permit Processing $ 20,000 $ 20,000 $ 20,000 Reflects costs associated with encroachment permits processing.

Annual Street Report $ 2,000 $ 2,000 $ 2,000
Reflects General Engineering cost as requested by the City.

Transfer to Other Funds (for CIPs) $ 763,125 $ 100,000 $ 750,416 Project #307 - McMurray Road
Widening/TS Improvement $ 535,816 $ - $ 523,107
Project #321 - Road Maintenance
22/23 $ 100,000 $ - $ -
Project #322 - Road Maintenance
23/24 $ 127,309 $ - $ 127,309
Project #323 - Road Maintenance
24/25 $ - 100,000$ $ 100,000
67695
77000
Includes charges for the following Capital Improvement Projects (CIP). Reference Fund 092. 60830
67265
DEPARTMENT: 553/STREET MAINTENANCE,
554/TRAFFIC SAFETY, 555/STREET CLEANING,
557/ENGINEERING

OPERATING AND MAINTENANCE
60800
Reflects general engineering costs as required by the City and cost for engineering services for street operational improvements.

EXPENDITURE DETAIL NARRATIVE

FUND 027-LOCAL TRANSPORTATION FUND
FY 2024-25 Proposed Budget Amendment
Departments: 559/TDA Grant
Department Description:

Function: Public Works
Local Transportation Funds are used for transportation services for the citizens of Buellton. After all unmet transit needs are satisfied, the funds may be used for street construction, repair and maintenance.

The City redirects funds to the City of Solvang for operation of the Santa Ynez Valley Transit (SYVT) services which include Dial-A-Ride. In addition, the City contracts with the Cities of Lompoc for the Wine Country Express and Santa Maria for the Breeze 200.
2021-22 and 2022-23 Accomplishments:
 The City of Buellton continues to contract and support transit services for the SYVTransit, the Breeze 200 and Wine Country Express.
 Reserve funds have been set-aside for future bike and pedestrian trails.

Departmental Goals:

1. To effectively meet the needs and expectations of the residents and businesses of Buellton with City transit services that connect our community with priority destinations locally and regionally.

2. To construct bike and pedestrian paths in the City.

Objectives:

A. Continue to provide Buellton residents with alternative transportation options such as bus routes with the Breeze 200, Wine Country Express and Santa Ynez Valley Transit and Dial-A-Ride.

B. Continue to allocate funds to Bike and Pedestrian Reserve to accumulate enough funds to begin conceptual planning and design for the Santa Ynez River Trail.

PROGRAM
METRIC

PERFORMANCE

INDICATOR
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Target
FY 2024-25
Target
Maintain
Infrastructure &
Sustainability
 # of Capital
Improvement
Projects funded
1 1 1 1
Support Bikes and
Trails
 Amount to
allocate to Bike
and Trails
Reserve
$10,000 $10,000 $10,000 $10,000

FUND 027 - LOCAL TRANSPORTATION FUND DEPARTMENT: 559/TDA GRANT Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendment
s $ - $ - $ - $ - $ - $ -
$ 22,961 $ 22,000 $ 147,000 $ 72,000 137,000$ 72,000$
$ - $ - $ - $ - $ - $ -
Department Total $ 22,961 $ 22,000 $ 147,000 $ 72,000 137,000$ 72,000$ Employee Services
Operating & Maintenance
Minor Capital
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
LTF Expenditure Total
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
Employee Services Operating & Maintenance Minor Capital LTF Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

Local Transportation
Account: 027-559
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
961 - 65,000 - 65,000 -
20,000 20,000 20,000 20,000 20,000 20,000
2,000 2,000 2,000 2,000 2,000 2,000
- - - - - -
- - 50,000 50,000 50,000 50,000
- 10,000 - - -
OPERATING & MAINTENANCE SUBTOTAL: 22,961 22,000 147,000 72,000 137,000 72,000 027 - LOCAL TRANSPORTATION TOTAL: 22,961 22,000 147,000 72,000 137,000 72,000 67685 SYVT Dial-A-Ride Subsidy
69100 Transfer to Other Funds
77000 Transfer to Other Funds for CIPs
69400 Transfer to Bikes and Trails Reserve
67445 Lompoc - Wine Country Express

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
67115 Breeze Extension Pilot

FUND 027 - LOCAL

TRANSPORTATION
Mid-Cycle Budget Amendments to FY 2024-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Breeze Extension Pilot $ 65,000 $ 65,000 $ -
Lompoc - Wine Country Express $ 20,000 $ 20,000 $ 20,000 Reflects cost of Wine Country Express transit service.

SYVT Dial-A-Ride Subsidy $ 2,000 $ 2,000 $ 2,000
Reflects annual cost of SYV Dial-A-Ride Subsidy.

Bikes and Trails transfer to Reserves $ 50,000 $ 50,000 $ 50,000 Reflects amount set-aside to fund future bike and trail projects.

Transfer to Other Funds (for CIPs) $ 10,000 $ - $ -
Project #207 - Santa Ynez River
Trail Conceptual Plan and
Feasibility Study (move to Fund
001 FY24/25)
$ 10,000 $ - $ -
67445
67685
77000
Includes charges for the following Capital Improvement Projects (CIP). Reference Fund 092. 69400
Reflects annual operating cost of Breeze 200 transit service.

DEPARTMENT: 559/TDA GRANT

OPERATING AND MAINTENANCE
67115

EXPENDITURE DETAIL NARRATIVE

FUND 029-TRANSPORTATION PLANNING FUND
FY 2024-25 Proposed Budget Amendment
Department: 557/ENGINEERING
Department Description:

Function: Public Works
Transportation Planning funds are used for services related to compliance with annual reporting requirements of Santa Barbara County Association of Governments (SBCAG), the California Department of Transportation and transportation planning in general. Funding sources are from State Transit Funding, interest earned on investments and transfers from the General Fund. 2021-22 and 2022-23 Accomplishments:
 Continued to contract with MNS Engineer, Inc. and Tetra Tech to provide transportation and alternative transportation/transit planning and management activities, involving Caltrans and transportation issues as requested by City Staff.
 Continued compliance and audit reporting through city and contract staff with SBCAG and the State.
 Continued regional transportation planning within the County.

Departmental Goals:

1. To plan, develop and operate transportation planning and transit services.

Objectives:

A. Continue to work with SBCAG, Caltrans and other local/regional agencies to coordinate and plan transportation and transit services.

B. Contribute $5,000 as local share to SBCAG for Santa Ynez Multi-Purpose Trail alternative transportation planning study.

PROGRAM
METRIC

PERFORMANCE

INDICATOR
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Target
FY 2024-25
Target
Alternate
Transportation
 Amount to
allocate as
local for
Regional
Multipurpose
Trail
$5,000 $5,000 $5,000 $5,000

FUND 029 -TRANSPORTATION PLANNING DEPARTMENT: 557/ENGINEERING Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendment
s $ - $ - $ - $ - $ - $ -
$ 7,300 $ 14,290 $ 45,000 $ 28,468 45,000$ 45,000$
$ - $ - $ - $ - $ - $ -
Department Total $ 7,300 $ 14,290 $ 45,000 $ 28,468 45,000$ 45,000$ Employee Services
Operating & Maintenance
Minor Capital
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
Transportation Planning Expenditure Total
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
Employee Services Operating & Maintenance Minor Capital Transportation Planning Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

Transportation Planning
Account: 029-557
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
7,300 14,290 45,000 28,468 45,000 45,000
OPERATING & MAINTENANCE SUBTOTAL: 7,300 14,290 45,000 28,468 45,000 45,000 029 - TRANSPORTATION PLANNING TOTAL: 7,300 14,290 45,000 28,468 45,000 45,000

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
60800 Contract Services

FUND 029 - TRANSPORTATION

PLANNING
Mid-Cycle Budget Amendments to FY 2024-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Contract Services $ 45,000 45,000$ $ 45,000
Includes costs for transportation and transit coordination, planning, and Caltrans charges.

DEPARTMENT: 557/ENGINEERING

OPERATING AND MAINTENANCE
60800

EXPENDITURE DETAIL NARRATIVE

FUND 031-MEAURE A FUND
FY 2024-25 Proposed Budget Amendment
Department: 560/MEASURE A
Department Description:

Function: Public Works
In November 2008, the voters of Santa Barbara County passed Measure A which will continue the ½ cents sales tax authorized by Measure A became effective April 1, 2010, remaining in effect for 30 years, with an expiration date of March 31, 2040. The purpose of Measure A is to improve and maintain streets and sidewalks in accordance with Santa Barbara County Association of Governments (SBCAG) guidelines for the voter-approved measures.
2021-22 and 2022-23 Accomplishments:
 Completed Road Maintenance Project 2020/21 – CIP#092-319  Completed Road Maintenance Project 2021/22 – CIP#092-320  Contract has been awarded for Road Maintenance Project 2022/23-CIP#092-321 Departmental Goals:

1. Continue to fund street and sidewalk improvement projects.

Objectives:

A. Complete the following Capital Improvements Projects (CIP):
a. CIP Project#092-321: 2022/23 Road Maintenance Project b. CIP Project#092-322: 2023/24 Road Maintenance Project c. CIP Projec#092-323: 2024/25 Road Maintenance Project d. CIP Project #092-307: McMurray Road Widening

PROGRAM
METRIC

PERFORMANCE

INDICATOR
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Target
FY 2024-25
Target
Structure &
Sustainability
 # of Capital
funded
Improvement
Project
4 4 4 1

FUND 031 - MEASURE A DEPARTMENT: 560/MEASURE A
Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
-$ -$ -$ -$ -$ -$
$ 308,045 $ 516,119 $ 1,319,805 $ 519,746 $ 457,000 $ 1,013,852 -$ -$ -$ -$ -$ -$
Department Total $ 308,045 $ 516,119 $ 1,319,805 $ 519,746 $ 457,000 $ 1,013,852 Employee Services
Operating & Maintenance
Minor Capital
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
Measure A Expenditure Total
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Employee Services Operating & Maintenance Minor Capital Measure A Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

Measure A
Account: 031-560
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
63,500 97,000 97,000 97,000 97,000 30,000
244,545 419,119 1,222,805 422,746 360,000 983,852
OPERATING & MAINTENANCE SUBTOTAL: 308,045 516,119 1,319,805 519,746 457,000 1,013,852 031 -MEASURE A TOTAL: 308,045 516,119 1,319,805 519,746 457,000 1,013,852

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
77000 Transfer to Other Funds for CIPs
69100 Transfer to Other Funds

FUND 031 - MEASURE
A
Mid-Cycle Budget Amendments to FY 2024-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Transfer to Other Funds $ 97,000 $ 97,000 $ 30,000
Transfer to Other Funds for CIP $1,222,805 $ 360,000 $ 983,852 Project #207 - Santa Ynez River
Trail (move to Fund 001 FY24/25 $ 10,000 $ - $ -
Project #307 McMurray RD
Widening $ 272,402 $ - $ 265,941
Project #321 - Road Maintenance
Project 22/23 $ 582,492 $ - $ -
Project #322 - Road Maintenance
Project 23/24 $ 357,911 $ - $ 357,911
Project #323 - Road Maintenance
Project 24/25 $ - 360,000$ $ 360,000
DEPARTMENT: 560/MEASURE A

OPERATING AND MAINTENANCE
77000
Includes charges for the following Capital Improvement Projects (CIP). Reference Fund 092. 69100
Includes transfer to Fund 027 (LTF) for transit operating costs ($30,000)

EXPENDITURE DETAIL NARRATIVE

FUND 032-ARPA Fund
FY 2024-25 Proposed Budget Amendment
Department: 567/ARPA
Department Description:

Function: Public Works
On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA) was signed into law. As part of ARPA, the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program was established to provide $350 billion in emergency funding for eligible state, local, territorial, and Tribal governments. This funding is subject to the requirements specified in the Final Rule adopted by Treasury, which describes whether a program, project, or service is an eligible use .The Final Rule took effect on April 1, 2022.

The City of Buellton was allocated $1,220,507 divided into two equal installments on July 2021 and July 2022. Recipients may only use funds to cover costs incurred for the period beginning March 3, 2020 through December 31, 2024 for the purposes stated in the Final Rule. These funds must be obligated by December 31, 2024 and spent by December 31, 2026.

Recipients may use SLFRF funds to:

1. Replace lost public revenue, using this funding to provide government services up to the amount of revenue loss due to the pandemic. Government services generally include any service traditionally provided by a government, including construction of roads and other infrastructure, provision of public safety and other services, and health and educational services. Funds spent under government services are subject to streamlined reporting and compliance requirements

2. Support the COVID-19 public health and economic response addressing COVID-19 and its impact on public health as well as addressing economic harms to households, small businesses, nonprofits, impacted industries, and the public sector.

3. Provide premium pay for eligible workers performing essential work, offering additional support to those who have and will bear the greatest health risks because of their service in critical sectors.

4. Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, to support vital wastewater and storm water infrastructure, and to expand affordable access to broadband internet.

The City will be using SLFRF funds to invest in water and sewer infrastructure and to maintain vital government services.
2021-22 and 2022-23 Accomplishments:
 Appropriated funds to Project#092-613 Reservoir No. 2 Re-Roof and Project#092-710 Wastewater Treatment Plant Lift Station and Plant Power Reliability.

FUND 032-ARPA Fund
FY 2024-25 Proposed Budget Amendment
Departmental Goals:

1. Repair Reservoir No.2.

2. Install and upgrade power generator at the Wastewater Treatment Plant.

Objectives:
a. Complete Project#092-613 Reservoir No. 2 Re-Roof and Project#092-710 Wastewater Treatment Plant Lift Station and Plant Power Reliability.

PROGRAM
METRIC

PERFORMANCE

INDICATOR
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Target
FY 2024-25
Target
Maintain
Infrastructure &
Sustainability
 # of Capital
Improvement
Projects funded
- 2 2 -

FUND 032 - AMERICAN RESCUE PLAN ACT DEPARTMENT: 567/ARPA FUNDING Mid-Cycle Budget Amendments to FY 2024-25

DEPARTMENT SUMMARY
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendment
s
-$ -$ -$ -$ -$ -$
-$ $ 201,694 $ 1,228,698 $ 552,206 -$ 675,743$
-$ -$ -$ -$ -$ -$
-$ $ 201,694 $ 1,228,698 $ 552,206 -$ 675,743$
Employee Services
Operating & Maintenance
Minor Capital
Department Total
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original
Budget
2024-25
Proposed
Amendments
ARPA Expenditure Total
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Employee Services Operating & Maintenance Minor Capital ARPA Expenditures by Category
2021-22
Actual
2022-23
Actual
2023-24
Amended Budget
2023-24
Year-End Estimate
2024-25 Original Budget 2024-25
Proposed Amendments

ARPA Funding
Account: 032-567
Mid-Cycle Budget Amendments to FY 2024-25
2021-22
Actual
2022-23
Actual
2023-24
Amended
Budget
2023-24
Year-End
Estimate
2024-25
Original
Budget
2024-25
Proposed
Amendments
- 201,694 1,228,698 552,206 - 675,743
OPERATING & MAINTENANCE SUBTOTAL: - 201,694 1,228,698 552,206 - 675,743 031 -MEASURE A TOTAL: - 201,694 1,228,698 552,206 - 675,743

DEPARTMENT EXPENDITURES

OPERATING & MAINTENANCE
77000 Transfer to Other Funds for CIPs

DEPARTMENT: 567/ARPA FUNDING
Mid-Cycle Budget Amendments to FY 2024-25
2023-24
Amended
Budget
2024-25
Original
Budget
2024-25
Proposed
Amendments
Transfer to Other Funds for CIP $1,228,698 $ - $ 675,743 Project #613 - Reservoir No. 2
Roof Replacement $ 928,698 $ - $ 675,743
Project #710 - WWTP Lift Station
and Plant Power Reliability 300,000$ $ - $ -
77000
Includes charges for the following Capital Improvement Projects (CIP). Reference Fund 092.

FUND 032 - AMERICAN RESCUE

PLAN ACT

EXPENDITURE DETAIL NARRATIVE

OPERATING AND MAINTENANCE

FY 2023-24 & 2024-25
Capital Improvement Plan
(CIP Budget)
2024 through 2029

CAPITAL IMPROVEMENT PROGRAM
MID-CYCLE UPDATE RELATED TO FY 2024-25

CITY OF BUELLTON, CALIFORNIA

Capital Improvement Program Summary
The Capital Improvement Plan (CIP) includes completion of current projects, new investments and important reinvestments in critical infrastructure projects. Funds allocated for capital projects will be spent during the first fiscal year of the biennial budget or will be rolled forward to future years if not expended in the first fiscal year. The CIP Plan includes line item details explaining expenditures, funding source and summarizes projects by category and funding source. The budgeted CIP for fiscal year 2024- 25 is $10,127,580.

The City defines a capital project as an asset that adds value to the City and allows the City to function.

The CIP involves acquisition, design, and construction of major capital assets within the City. City policy is to capitalize all capital assets with costs exceeding a minimum threshold of $5,000 and with useful life exceeding one year. Projects in the CIP are placed in the categories listed below with the following numbering scheme:
100’s – Storm Drain Projects
200’s – Facilities/Public Buildings
300’s – Street Projects
400’s – Parks
500’s – Unassigned
600’s – Water Projects
700’s – Sewer Projects
A capital project is usually a one-time expenditure, but may be funded over several years. In some cases, some capital projects are ongoing through cycles and phases and budgeted every year. The City CIP program serves as a tool for long-term capital planning efforts. The City adopts a five-year CIP budget to provide budget forecasting for capital projects according to priority and available funding. The total fiveyear CIP budget for fiscal year beginning 7/1/2024 and ending 6/30/2029 is $16,530,532.

Capital Projects are funded through the General Fund, Water and Water Capital Fund, Wastewater and Wastewater Capital Fund and Special Revenue Funds. Revenue from Gas Tax, and Measure A are used for street and traffic related improvements. Revenue from these sources must meet a “minimum of effort” (MOE) requirement to ensure that funds do not supplant existing levels of general revenue spending on streets and roads. A new funding source was added in FY 2022-23 which includes Coronavirus State and Local Fiscal Recovery Funds (SLFRF) part of the American Relief Plan Act (ARPA). ARPA funds are to be obligated by December 31, 2024. The following is the Capital Project allocation per fund:
 001- General Fund: $6,568,446
 005 – Water Fund: $250,000
 006 – Wastewater Capital Fund: $ 300,000
 020- Wastewater Fund: $249,123
 021 – Water Capital Fund: $ 350,000

 025- Gas Tax Fund: $750,416
 031- Measure A Fund: $983,852
 032-ARPA Fund: $675,743
Each project is reviewed and evaluated using three criteria dimensions: 1–Critical, 2–Urgent, and 3-High.

The following are the considerations to make for each dimension:

1. Critical: Need arising from safety issues and concerns, assessed need nearing critical failure.

2. Urgent: Need approaching critical failure, regulatory requirement, and scheduled maintenance/repair.

3. High: Scheduled repair, repair/replacement that has exceeded useful life, identified planned projects for future

4. Other: Does not meet any of the other criteria dimensions.

Each individual project is budgeted according to its project phase. The project phase categories are:
 70000: Conceptual Plan and Feasibility
 70005: Design and Permitting
 71200: Right of Way Acquisition
 71500: Project Management and Inspections
 74100: Construction/Improvements
Impact on Operating Budget Maintenance of road, drainage and facility improvements is an ongoing obligation that is a normal part of the City’s operating budget. Many of the road and drainage projects included in the CIP are improvements to existing infrastructure. Each individual project description sheet that follows summarizes the anticipated impact of the project on the operating budget. In addition, a summary of the estimated impact of the entire CIP by year on the operating budget from 2024 – 2029 is included in this section of the budget document. Operating impacts are ongoing costs associated with the approval of a capital project. Examples of operating impacts are personnel costs, utility costs or operating supplies. The cumulative impact of all of the CIP projects, as detailed in the summary table, will be taken into consideration as the City creates future year operating budgets.

Project Number Request Title To Date FY2025 FY2026 FY2027 FY2028 FY2029 Project Total All
Years
092-102 102- Storm Drain Outfall Repairs & Re-Establishment $40,000 $0 $0 $0 $0 $40,000 092-205 205- City Hall Repairs (Roof) $0 $0 $0 $0 $0 $0 092-207 207- Santa Ynez River Trail $425,000 $75,000 $0 $0 $0 $500,000 092-212 212- The Avenue Improvements - Median 3 $850,000 $0 $0 $0 $0 $850,000 092-214 214- City Hall Emergency Generator $40,000 $0 $0 $0 $0 $40,000 092-217 217- River View Park Basketball Court Resurfacing $80,000 $0 $0 $0 $0 $80,000 092-220 220- Willemsen Parking Lot $25,000 $1,375,000 $0 $0 $0 $0 $1,400,000 092-221 221- Willemsen House Renovation $573,773 $2,099,668 $0 $0 $0 $0 $2,673,441 092-222 222- Village Park Improvements $0 $0 $0 $0 $0
092-307 307- McMurray Road Widening/TS $38,346 $1,578,294 $0 $0 $0 $0 $1,616,640 092-308 308- North Avenue of Flags Park and Ride $50,000 $0 $0 $0 $0 $50,000 092-309 309- West Highway 246 Safety Improvements $13,848 $414,752 $0 $0 $0 $0 $428,600 092-322 322- Road Maintenance Project (2023-24) $0 $800,000 $0 $0 $0 $800,000 092-323 323- Road Maintenance Project (2024-2025) $500,000 $0 $0 $0 $0 $500,000 092-324 324- Road Maintenance Project (2025-2026) $0 $800,000 $775,000 $0 $0 $1,575,000 092-325 325- Road Maintenance Project (2026-2027) $0 $0 $400,000 $0 $0 $400,000 092-326 326- Road Maintenance Project (2027-2028) $0 $0 $800,000 $0 $800,000 092-401 401- River View Park Miscellaneous Improvement $50,000 $0 $0 $0 $0 $50,000 092-603 603- Water Treatment Plant Facilities Improvement $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 092-605 605- Water Treatment Plant Backwash Reclamation $100,000 $0 $0 $0 $0 $100,000 092-607 607- Water Meter Upgrades $0 $0 $0 $0 $0 $0
092-609 609- Supplemental Well/Storage/Water Treatment Plant Feasibility $50,000 $100,000 $0 $0 $0 $150,000 092-610 610- Water Distribution System Improvement $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 092-613 613- Reservoir No. 2 Roof Replacement $1,104,248 $874,866 $0 $0 $0 $0 $1,979,114 092-704 704- Sewer Line Replacement $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 092-706 706- Wastewater Treatment Plant Facilities Improvement $300,000 $300,000 $300,000 $300,000 $300,000 $1,500,000 092-710 710- Wastewater Treatment Plant Lift Station and Plant Power Reliability $0 $0 $0 $0 $0 $0 TOTAL CAPITAL IMPROVEMENT PROGRAM: $1,755,215 $10,127,580 $1,775,000 $1,975,000 $1,600,000 $800,000 $18,032,795

CITY OF BUELLTON, CALIFORNIA

CITY-WIDE CAPITAL IMPROVEMENT PROJECT (CIP) BUDGET
5-YEAR PROJECT SUMMARY
FOR FISCAL YEAR BEGINNING 7/1/2024 AND ENDING 6/30/2029

CITY OF BUELLTON, CALIFORNIA

CIP BUDGET BY FUNDING SOURCE
FY 2024-25
5-Year Projection
Funding Source Project Number Project Title
Original Budget
FY 2024-25

AMENDED

BUDGET FY
2024-25 FY 2025-26 FY2026-27 FY 2027-28 FY 2028-29 Project Total 001- General 102 102- Storm Drain Outfall Repairs & Re-Establishment $ 40,000 $ 40,000 $ - $ - $ - $ - $ 40,000 207 207- Santa Ynez River Trail $ 75,000 $ 425,000 $ 75,000 $ - $ 500,000 212 212- The Avenue Improvements - Median 3 $ 850,000 $ 850,000 $ - $ - $ - $ - $ 850,000 214 214- City Hall Emergency Generator $ - $ 40,000 $ - $ - $ - $ - $ 40,000 217 217- River View Park Basketball Court Resurfacing $ - $ 80,000 $ - $ - $ - $ - $ 80,000 220 220- Willemsen Parking Lot $ - $ 1,375,000 $ - $ - $ - $ - $ 1,375,000 221 221- Willemsen House Renovation $ - $ 2,099,668 $ - $ - $ - $ - $ 2,099,668 307 307- McMurray Road Widening/TS $ - $ 789,246 $ - $ - $ - $ - $ 789,246 308 308- North Avenue of Flags Park and Ride $ - $ 50,000 $ - $ - $ - $ - $ 50,000 309 309- West Highway 246 Safety Improvements $ - $ 414,752 $ - $ - $ - $ - $ 414,752 322 322- Road Maintenance Project (2023-24) $ - $ 314,780 $ - $ - $ - $ - $ 314,780 323 323- Road Maintenance Project (2024-25) $ 40,000 $ 40,000 $ - $ - $ - $ - $ 40,000 324 324- Road Maintenance Project (2025-26) $ - $ 450,000 $ 425,000 $ - $ - $ 875,000 325 325- Road Maintenance Project (2026-27) $ - $ - $ 350,000 $ - $ - $ 350,000 327 327- Road Maintenance Project (2027-28) $ - $ - $ - $ 400,000 $ - $ 400,000 401 401- River View Park Miscellaneous Improvement $ 50,000 $ - $ - $ - $ - $ 50,000 Total 001- General $ 1,005,000 $ 6,568,446 $ 525,000 $ 775,000 $ 400,000 $ - $ 8,268,446 005- Wastewater 704 704- Sewer Line Replacement $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 Total 005- Wastewater $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 006- Wastewater Capital 706
706- Wastewater Treatment Plant Facilities
Improvement $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 Total 006- Wastewater Capital $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 020- Water 609
609- Supplemental Well/Storage/Water Treatment Plant
Feasibility $ 50,000 $ 50,000 $ - $ - $ - $ - $ 50,000
613 613- Reservoir No. 2 Roof Replacement $ - $ 199,123 $ - $ - $ - $ - $ 199,123 Total 020- Water $ 50,000 $ 249,123 $ - $ - $ - $ - $ 249,123 021- Water Capital 603 603- Water Treatment Plant Facilities Improvement $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 605 605- Water Treatment Plant Backwash Reclamation $ - $ 100,000 $ - $ - $ - $ - $ 100,000 609
609- Supplemental Well/Storage/Water Treatment Plant
Feasibility $ - $ - $ 100,000 $ - $ - $ - $ 100,000
610 610- Water Distribution System Improvement $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Total 021- Water Capital $ 250,000 $ 350,000 $ 350,000 $ 250,000 $ 250,000 $ 250,000 $ 1,450,000 025- Gas Tax 307 307- McMurray Road Widening/TS $ - $ 523,107 $ - $ - $ - $ - $ 523,107 322 322- Road Maintenance Project (2023-24) $ - $ 127,309 $ - $ - $ - $ - $ 127,309 323 323- Road Maintenance Project (2024-25) $ - $ 100,000 $ - $ - $ - $ - $ 100,000 324 324- Road Maintenance Project (2025-26) $ 100,000 $ - $ 50,000 $ 50,000 $ - $ - $ 100,000 325 325- Road Maintenance Project (2026-27) $ - $ - $ 50,000 $ - $ - $ 50,000 327 327- Road Maintenance Project (2027-28) $ - $ - $ - $ 100,000 $ - $ 100,000 Total 025- Gas Tax $ 100,000 $ 750,416 $ 50,000 $ 100,000 $ 100,000 $ - $ 1,000,416 031 - Measure A 307 307- McMurray Road Widening/TS $ - $ 265,941 $ - $ - $ - $ - $ 265,941 322 322- Road Maintenance Project (2023-24) $ - $ 357,911 $ - $ - $ - $ - $ 357,911 323 323- Road Maintenance Project (2024-25) $ 360,000 $ 360,000 $ - $ - $ - $ - $ 360,000 324 324- Road Maintenance Project (2025-26) $ - $ - $ 300,000 $ 300,000 $ - $ - $ 600,000 327 325- Road Maintenance Project (2026-27) $ - $ - $ - $ - $ - $ - $ - 327 327- Road Maintenance Project (2027-28) $ - $ - $ - $ - $ 300,000 $ - $ 300,000 Total 031 - Measure A $ 360,000 $ 983,852 $ 300,000 $ 300,000 $ 300,000 $ - $ 1,883,852 032 - ARPA 613 613- Reservoir No. 2 Roof Replacement $ 675,743 $ - $ - $ - $ - $ 928,695 Total 032 - American Rescue Plan Act (ARPA) $ - $ 675,743 $ - $ - $ - $ - $ 928,695 Grand Total: $ 2,315,000 $ 10,127,580 $ 1,775,000 $ 1,975,000 $ 1,600,000 $ 800,000 $ 16,530,532 Forecasted

CITY OF BUELLTON, CALIFORNIA

CIP BUDGET BY FUNDING SOURCE
FY 2024-25
5-Year Projection
Funding Source

AMENDED

BUDGET FY
2024-25 FY 2025-26 FY2026-27 FY 2027-28 FY 2028-29
001- General $ 6,568,446 $ 525,000 $ 775,000 $ 400,000 $ - 005- Wastewater $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 006- Wastewater Capital $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 020- Water $ 249,123 $ - $ - $ - $ -
021- Water Capital $ 350,000 $ 350,000 $ 250,000 $ 250,000 $ 250,000 025- Gas Tax $ 750,416 $ 50,000 $ 100,000 $ 100,000 $ - 031- Measure A $ 983,852 $ 300,000 $ 300,000 $ 300,000 $ - 032 - ARPA $ 675,743 $ - $ - $ - $ -

SUMMARY
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
001- General 005- Wastewater 006- Wastewater Capital 020- Water 021- Water Capital 025- Gas Tax 031- Measure A 032 - ARPA CIP Budget by Funding Source
5-Year Projection
AMENDED BUDGET FY 2024-25 FY 2025-26 FY2026-27 FY 2027-28 FY 2028-29

CITY OF BUELLTON
Capital Improvement Projects (CIP) by Project Type
For Fiscal Year 2024-25
Type
Project
Number Project Title
FY 2023-24
Amended
FY 2024-25
Original
FY 2024-25
Proposed
Drainage Improvements 102 102- Storm Drain Outfall Repairs & Re-Establishment $ 40,000 $ 40,000 $ 40,000 Total Drainage Improvements $ 40,000 $ 40,000 $ 40,000
Parks 217 217- River View Park Basketball Court Resurfacing $ 80,000 $ - $ 80,000 222 222- Village Park Improvements $ 101,750 $ - $ -
401 401- River View Park Miscellaneous Improvement $ 50,000 $ - $ 50,000 Total Parks $ 231,750 $ - $ 130,000
Public Buildings and
Facilities 205 205- City Hall Repairs (Roof) $ 50,000 $ - $ - 212 212- The Avenue Improvements - Median 3 $ 125,000 $ 850,000 $ 850,000 214 214- City Hall Emergency Generator $ 40,000 $ - $ 40,000 220 220- Willemsen Parking Lot $ 1,400,000 $ - $ 1,375,000 221 221- Willemsen House Renovation $ 2,673,441 $ - $ 2,099,668 223 223- SYVCO CDBG 140 Highway 246 TI Improvements $ 184,885 $ - $ - 308 308- North Avenue of Flags Park and Ride $ 50,000 $ - $ 50,000 Total Public Buildings and Facilities $ 4,523,326 $ 850,000 $ 4,414,668 Street and Sidewalk
Improvements 207 207- Santa Ynez River Trail $ 50,000 $ 75,000 $ 425,000 307 307- McMurray Road Widening/TS $ 1,616,640 $ - $ 1,578,294 309 309- West Highway 246 Safety Improvements $ 53,600 $ - $ 414,752 321 321- Road Maintenance Project (2022/23) $ 917,863 $ - $ - 322 322- 2023-2024 Road Maintenance Project $ 800,000 $ - $ 800,000 323 323- 2024-2025 Road Maintenance Project $ 500,000 $ 500,000 324 324- 2025-2026 Road Maintenance Project $ -
325 325- 2026-2027 Road Maintenance Project $ -
327 327- 2027-2028 Road Maintenance Project $ -
Total Street and Sidewalk Improvements $ 3,438,103 $ 575,000 $ 3,718,046 Wastewater Improvements 704 704- Sewer Line Replacement $ 250,000 $ 250,000 $ 250,000 706 706- Wastewater Treatment Plant Facilities Improvement $ 300,000 $ 300,000 $ 300,000 710 710- Wastewater Treatment Plant Lift Station and Plant Power Reliability $ 300,000 $ - $ - Total Wastewater Improvements $ 850,000 $ 550,000 $ 550,000 $-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
FY 2023-24 Amended FY 2024-25 Proposed
CIP by Project Category
Water Improvements
Wastewater Improvements
Street and Sidewalk Improvements
Public Buildings and Facilities
Parks
Drainage Improvements

CITY OF BUELLTON
Capital Improvement Projects (CIP) by Project Type
For Fiscal Year 2024-25
Type
Project
Number Project Title
FY 2023-24
Amended
FY 2024-25
Original
FY 2024-25
Proposed
Water Improvements 603 603- Water Treatment Plant Facilities Improvement $ 150,000 $ 150,000 $ 150,000 605 605- Water Treatment Plant Backwash Reclamation $ 100,000 $ - $ 100,000 607 607- Water Meter Upgrades $ 100,000 $ - $ -
609
609- Supplemental Well/Storage/Water Treatment Plant
Feasibility $ 50,000 $ 50,000 $ 50,000
610 610- Water Distribution System Improvement $ 100,000 $ 100,000 $ 100,000 613 613- Reservoir No. 2 Roof Replacement $ 1,979,113 $ - $ 874,866 Total Water Improvements $ 2,479,113 $ 300,000 $ 1,274,866 Total Project Types $ 11,562,292 $ 2,315,000 $ 10,127,580 Project Category
FY 2023-24
Amended
FY 2024-25
Original
FY 2024-25
Proposed
Drainage Improvements $ 40,000 $ 40,000 $ 40,000
Parks $ 231,750 $ - $ 130,000
Public Buildings and Facilities $ 4,523,326 $ 850,000 $ 4,414,668 Street and Sidewalk Improvements $ 3,438,103 $ 575,000 $ 3,718,046 Wastewater Improvements $ 850,000 $ 550,000 $ 550,000
Water Improvements $ 2,479,113 $ 300,000 $ 1,274,866
Total CIP Expenditures: $ 11,562,292 $ 2,315,000 $ 10,127,580

Project Number: 092-102 Department: Public Works
Total Capital Cost: $40,000.00 Type: Capital Improvement Request Groups: 1- Critical
Timeline: 07/01/2023 to 06/30/2025
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00 -74100 Construction/Improvement $0.00
Total $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00
Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00 Total $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00
Account Codes (Capital Costs):
092-102-71500 $40,000.00
$40,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Maintenance/Safety
Expect to reduce Operating Budget in the long term after all aged equipment and facilities are replaced.

Drainage
102- Storm Drain Outfall Repairs & Re-Establishment
Repair of various storm drain outfalls with rip-rap, or other structures to repair erosion and re-establish proper energy dissipation due to vegetation overgrowth, damage and wear.

Additional Information
Improvement
Staff

Project Number: 092-207 Department: Public Works
Total Capital Cost: $500,000.00 Type: Capital Improvement Request Groups: 3 - High
Timeline: 06/01/2023 to 06/30/2027
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -70005 Design/Permitting $425,000.00 $75,000.00 $0.00 $0.00 $0.00 $500,000.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $0.00
-74100 Construction/Improvement $0.00
Total $425,000.00 $75,000.00 $0.00 $0.00 $0.00 $500,000.00 Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $425,000.00 $75,000.00 $0.00 $0.00 $0.00 $500,000.00 025- Gas Tax $0.00
027 - Local Transportation $0.00
031 - Measure A $0.00
Total $425,000.00 $75,000.00 $0.00 $0.00 $0.00 $500,000.00 Account Codes (Capital Costs):
092-207-70005 $500,000.00
$500,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Master Plan Implementation
Maintenance expenditures are expected to increase due to creation of new facilities. Costs are unknown at this time.

Streets and Sidewalks
207- Santa Ynez River Trail
Multi-purpose trail along the Santa Ynez River as recommended in the Bicycle and Pedestrian Master Plan. City has received an earmark for the concept/design, environmental and public outreach.

Additional Information
New Sidewalk
City Council

Project Number: 092-212 Department: Public Works
Total Capital Cost: $850,000.00 Type: Capital Improvement Request Groups: 3 - High
Timeline: 07/01/2022 to 06/30/2025
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -70005 Design/Permitting $75,000.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 -71200 Land/Right-of-Way Acquisition $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -71500 Project Management/Inspection $75,000.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 -74100 Construction/Improvement $700,000.00 $0.00 $0.00 $0.00 $0.00 $700,000.00 Total $850,000.00 $0.00 $0.00 $0.00 $0.00 $850,000.00
Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $850,000.00 $0.00 $0.00 $0.00 $0.00 $850,000.00 027 - Local Transportation $0.00
Total $850,000.00 $0.00 $0.00 $0.00 $0.00 $850,000.00
Account Codes (Capital Costs):
092-212-70005 $75,000.00
092-212-71500 $75,000.00
092-212-74100 $700,000.00
$850,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Avenue of Flags Specific Plan
Operating Budget will increase due to creation of new facilities. Costs are unknown at this time.

Public Buildings/Facilities
212- The Avenue Improvements - Median 3
Begin initial phase for the design of Median 3 on Avenue of Flags.

Additional Information
New Construction
City Council

Project Number: 092-214 Department: Public Works
Total Capital Cost: $40,000.00 Type: Capital Improvement Request Groups: 1- Critical
Timeline: 07/01/2017 to 06/30/2025
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $0.00
-74100 Construction/Improvement $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00 Total $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00
Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00 027 - Local Transportation $0.00
Total $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00
Account Codes (Capital Costs):
092-214-74100 $40,000.00
$40,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Emergency Support/Safety
Annual permit fees will increase with new generator.

Public Buildings/Facilities
214- City Hall Emergency Generator
Replacement of generator at City Hall and repair of electrical services to ensure the entire facility is operating during power outages. Staff is working on applying for a grant to fund this project. This project is carried over from the prior year.

Additional Information
Improvement
Staff

Project Number: 092-217 Department: Public Works
Total Capital Cost: $80,000.00 Type: Capital Improvement Request Groups: 3 - High
Timeline: 07/01/2021 to 06/30/2025
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $0.00
-74100 Construction/Improvement $80,000.00 $0.00 $0.00 $0.00 $0.00 $80,000.00 Total $80,000.00 $0.00 $0.00 $0.00 $0.00 $80,000.00
Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $80,000.00 $0.00 $0.00 $0.00 $0.00 $80,000.00 Total $80,000.00 $0.00 $0.00 $0.00 $0.00 $80,000.00
Account Codes (Capital Costs):
092-217-74100 $80,000.00
$80,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Maintenance
Expect to reduce Operating Budget in the long term after all facilities are replaced.

Parks
217- River View Park Basketball Court Resurfacing
River View Park's basketball court has cracks and raveling on the surface. It needs to be filled and resurfaced to extend the life of the court foundation. Project is being carried forward from the prior year.

Additional Information
Improvement
Staff

Project Number: 092-220 Department: Public Works
Total Capital Cost: $1,400,000.00 Type: Capital Improvement Request Groups: 1- Critical
Timeline: 07/01/2021 to 06/30/2025
Request description:

Capital Costs To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total -70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $25,000.00 $75,000.00 $0.00 $0.00 $0.00 $100,000.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $100,000.00 $0.00 $0.00 $0.00 $100,000.00 -74100 Construction/Improvement $1,200,000.00 $0.00 $0.00 $0.00 $0.00 $1,200,000.00 Total $25,000.00 $1,375,000.00 $0.00 $0.00 $0.00 $0.00 $1,400,000.00 Funding Source To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $25,000.00 $1,375,000.00 $0.00 $0.00 $0.00 $0.00 $1,400,000.00 027 - Local Transportation $0.00
Total $25,000.00 $1,375,000.00 $0.00 $0.00 $0.00 $0.00 $1,400,000.00 Account Codes (Capital Costs):
092-220-70005 $75,000.00
092-220-71500 $100,000.00
092-220-74100 $1,200,000.00
$1,375,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Master Plan Implementation
Expect to reduce Operating Budget in the long term after all aged equipment and facilities are replaced.

Public Buildings/Facilities
220- Willemsen Parking Lot
Design and construction of parking lot to support uses at Willemsen House/Barn and the lower field area. This includes appurtenant amenities such as pedestrian access (staircase/sidewalks, etc) to facilities and vehicular/pedestrian access from River View Park. The project is being carried forward from the prior year.

Additional Information
New Construction
Staff/City Council

Project Number: 092-221 Department: Public Works
Total Capital Cost: $2,673,441.00 Type: Capital Improvement Request Groups: 1- Critical
Timeline: 07/01/2021 to 06/30/2025
Request description:

Capital Costs To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total -70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $32,900.00 $37,100.00 $0.00 $0.00 $0.00 $0.00 $70,000.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $0.00 $75,000.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 -74100 Construction/Improvement $540,873.00 $1,987,568.00 $0.00 $0.00 $0.00 $0.00 $2,528,441.00 Total $573,773.00 $2,099,668.00 $0.00 $0.00 $0.00 $0.00 $2,673,441.00 Funding Source To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $573,773.00 $2,099,668.00 $0.00 $0.00 $0.00 $0.00 $2,673,441.00 027 - Local Transportation $0.00
Total $573,773.00 $2,099,668.00 $0.00 $0.00 $0.00 $0.00 $2,673,441.00 Account Codes (Capital Costs):
092-221-70005 $37,100.00
092-221-71500 $75,000.00
092-221-74100 $1,987,568.00
$2,099,668.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Master Plan Implementation
Expect to reduce Operating Budget in the long term after all aged equipment and facilities are replaced.

Public Buildings/Facilities
221- Willemsen House Renovation
Design and retrofit of the Willemsen House for library and community meeting room uses. This includes ADA retrofits and other appurtenant improvements that retrofit the existing structure to public facility use. The project is being carried forward from the prior year.

Additional Information
Improvement
Staff/City Council

Project Number: 092-307 Department: Public Works
Total Capital Cost: $1,616,640.00 Type: Capital Improvement Request Groups: 2- Urgent
Timeline: 07/01/2014 to 06/30/2025
Request description:

Capital Costs To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total -70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $12,935.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,935.00 -71200 Land/Right-of-Way Acquisition $11,261.00 $305,256.00 $0.00 $0.00 $0.00 $0.00 $316,517.00 -71500 Project Management/Inspection $0.00 $195,000.00 $0.00 $0.00 $0.00 $0.00 $195,000.00 -74100 Construction/Improvement $14,150.00 $1,078,038.00 $0.00 $0.00 $0.00 $0.00 $1,092,188.00 Total $38,346.00 $1,578,294.00 $0.00 $0.00 $0.00 $0.00 $1,616,640.00 Funding Source To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $19,176.00 $789,246.00 $0.00 $0.00 $0.00 $0.00 $808,422.00 025- Gas Tax $12,709.00 $523,107.00 $0.00 $0.00 $0.00 $0.00 $535,816.00 031 - Measure A $6,461.00 $265,941.00 $0.00 $0.00 $0.00 $272,402.00 Total $38,346.00 $1,578,294.00 $0.00 $0.00 $0.00 $0.00 $1,616,640.00 Account Codes (Capital Costs):
092-307-70005 $0.00
092-307-71200 $305,256.00
092-307-71500 $195,000.00
092-307-74100 $1,078,038.00
$1,578,294.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
General Plan/Safety
Expect to reduce Operating Budget in the long term after all facilities are replaced. However, due to type of wear and use of these facilities, operating costs are on-going.

Streets and Sidewalks
307- McMurray Road Widening/TS
Widening of the north leg of McMurray Road to allow for proper truck turning movements, relocating traffic signal frequency hit. *Note: costs regarding Right of way acquisition and mitigating improvements are not all-inclusive or final. The project is ongoing and remaining.

Additional Information
Road Maintenance
Staff

Project Number: 092-308 Department: Public Works
Total Capital Cost: $50,000.00 Type: Capital Improvement Request Groups: 3 - High
Timeline: 07/01/2014 to 06/30/2026
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $0.00
-74100 Construction/Improvement $0.00
Total $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00
Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 Total $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00
Account Codes (Capital Costs):
092-308-70005 $50,000.00
$50,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Historical Ridership Need
Operational Budget will increase as new facility is added. Cost is unknown at this time.

Public Buildings/Facilities
308- North Avenue of Flags Park and Ride
Second Park and Ride facility at the north-end of Avenue of Flags due to overflow of the existing park and ride south-end of Avenue of Flags. Project is being carried forward from the prior year.

Additional Information
New Construction
City Council

Project Number: 092-309 Department: Public Works
Total Capital Cost: $428,600.00 Type: Capital Improvement Request Groups: 2- Urgent
Timeline: 01/02/2024 to 12/30/2025
Request description:

Capital Costs To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total -70000 Conceptual Plan/Feasibility $13,848.00 $39,752.00 $0.00 $0.00 $0.00 $0.00 $53,600.00 -70005 Design/Permitting $100,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $75,000.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 -74100 Construction/Improvement $200,000.00 $0.00 $0.00 $0.00 $0.00 $200,000.00 Total $13,848.00 $414,752.00 $0.00 $0.00 $0.00 $0.00 $428,600.00 Funding Source To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $13,848.00 $414,752.00 $0.00 $0.00 $0.00 $0.00 $428,600.00 Total $13,848.00 $414,752.00 $0.00 $0.00 $0.00 $0.00 $428,600.00 Account Codes (Capital Costs):
092-309-70000 $39,752.00
092-309-70005 $100,000.00
092-309-71500 $75,000.00
092-309-74100 $200,000.00
$414,752.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Safety
Will increase long-term maintenance cost as City will be responsible for improvements.

Streets and Sidewalks
309- West Highway 246 Safety Improvements
The project will explore traffic safety improvements to West Highway 246 that will aid in the safety of bicycles and pedestrians, in addition to reducing traffic speeds. The scope of the project will include concept and feasibility review and coordination with Caltrans, design and construction.

Additional Information
Road Maintenance
Staff/City Council

Project Number: 322 Department: Public Works
Total Capital Cost: $800,000.00 Type: Capital Improvement Request Groups: 2- Urgent
Timeline: 11/01/2023 to 08/31/2024
Request description:

Capital Costs To Date FY2025 FY2026 FY2027 FY2028 Total -70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $80,000.00 $0.00 $0.00 $0.00 $80,000.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $0.00 $80,000.00 $0.00 $0.00 $0.00 $80,000.00 -74100 Construction/Improvement $640,000.00 $0.00 $0.00 $0.00 $640,000.00 Total $0.00 $800,000.00 $0.00 $0.00 $0.00 $800,000.00
Funding Source To Date FY2025 FY2026 FY2027 FY2028 Total 001- General $314,780.00 $0.00 $0.00 $0.00 $314,780.00
025- Gas Tax $127,309.00 $0.00 $0.00 $0.00 $127,309.00
027 - Local Transportation $0.00
031 - Measure A $0.00 $357,911.00 $0.00 $0.00 $0.00 $357,911.00 Total $0.00 $800,000.00 $0.00 $0.00 $0.00 $800,000.00
Account Codes (Capital Costs):
092-322-70005 $80,000.00
092-322-71500 $80,000.00
092-322-74100 $640,000.00
$800,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Maintenance/Safety
Expect to reduce Operating Budget in the long term after all facilities are replaced. However, due to type of wear and use of these facilities, operating costs are on-going.

Streets and Sidewalks
322- Road Maintenance Project (2023-24)
Annual road maintenance includes Avenue of Flags from South to North limits.

Additional Information
Road Maintenance
Staff

Project Number: 092-323 Department: Public Works
Total Capital Cost: $500,000.00 Type: Capital Improvement Request Groups: 3 - High
Timeline: 11/01/2024 to 08/31/2025
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $75,000.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $75,000.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 -74100 Construction/Improvement $350,000.00 $0.00 $0.00 $0.00 $0.00 $350,000.00 Total $500,000.00 $0.00 $0.00 $0.00 $0.00 $500,000.00
Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $40,000.00 $0.00 $0.00 $0.00 $0.00 $40,000.00 025- Gas Tax $100,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 027 - Local Transportation $0.00
031 - Measure A $360,000.00 $0.00 $0.00 $0.00 $0.00 $360,000.00 Total $500,000.00 $0.00 $0.00 $0.00 $0.00 $500,000.00
Account Codes (Capital Costs):
092-323-70005 $75,000.00
092-323-71500 $75,000.00
092-323-74100 $350,000.00
$500,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Maintenance/Safety
Expect to reduce Operating Budget in the long term after all facilities are replaced. However, due to type of wear and use of these facilities, operating costs are on-going.

Streets and Sidewalks
323- Road Maintenance Project (2024-2025)
2024-2025 Road Maintenance Project includes various Facilities Access Roads.

Additional Information
Road Maintenance
Staff

Project Number: 092-401 Department: Public Works
Total Capital Cost: $50,000.00 Type: Capital Improvement Request Groups: 4 - Other
Timeline: 07/01/2019 to 06/30/2025
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspection $0.00
-74100 Construction/Improvement $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 Total $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00
Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 001- General $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 Total $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00
Account Codes (Capital Costs):
092-401-74100 $50,000.00
$50,000.00
Type of Project
Origination
Priority Requirement
Impact on Operating Budget
Project Category
Maintenance/Safety
Operation Budget will increase based on the facility installed. Costs are unknown at this time.

Parks
401- River View Park Miscellaneous Improvement
Funds allocated are to support installation of Electric Vehicle Charging Stations(s) (~15,000), Bocce Ball Courts and appurtenant facilities (~10,000), Bicycle Pump Tracks (~15,000) and Sustainable Water feature (~10,000) at River View Park. Funds identified here shall be used as the City's local match to pursue grant funding for implementation. Project is being carried forward from the prior year.

Additional Information
New Construction
City Council

Project Number: 092-603 Department: Public Works
Total Capital Cost: $750,000.00 Type: Capital Improvement Request Groups: 1- Critical
Timeline: 07/01/2022 to 06/30/2029
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspections $0.00
-74100 Construction/Improvements $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $750,000.00 Total $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $750,000.00 Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 020- Water $0.00
021- Water Capital $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $750,000.00 032 - ARPA $0.00
Total $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $750,000.00 Account Codes (Capital Costs):
092-603-74100 $750,000.00
$750,000.00
Type of Project
Origination
Priority Requirement
Project Category
Impact on Operating Budget
Maintenance
Water
Expect to reduce Operating Budget in the long term after all aged equipment and facilities are replaced. 603- Water Treatment Plant Facilities Improvement
Various repairs and replacement of water treatment plant facilities, including source pumps and production, storage and treatment. Work is ongoing.

Additional Information
Improvement
Staff

Project Number: 092-605 Department: Public Works
Total Capital Cost: $100,000.00 Type: Capital Improvement Request Groups: 1- Critical
Timeline: 07/01/2021 to 06/30/2025
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspections $0.00
-74100 Construction/Improvements $100,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 Total $100,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00
Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 020- Water $0.00
021- Water Capital $100,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 032 - ARPA $0.00
Total $100,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00
Account Codes (Capital Costs):
092-605-74100 $100,000.00
$100,000.00
Type of Project
Origination
Priority Requirement
Project Category
Impact on Operating Budget
Maintenance
Water
Expect to reduce Operating Budget in the long term after all aged equipment and facilities are replaced. 605- Water Treatment Plant Backwash Reclamation
Repair of water treatment plant backwash, including and appurtenant facilities. Project is being carried forward from the prior year.

Additional Information
Improvement
Staff

Project Number: 092-609 Department: Public Works
Total Capital Cost: $150,000.00 Type: Capital Improvement Request Groups: 2- Urgent
Timeline: 07/01/2021 to 06/30/2026
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 -70005 Design/Permitting $0.00 $100,000.00 $0.00 $0.00 $0.00 $100,000.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspections $0.00
-74100 Construction/Improvements $0.00
Total $50,000.00 $100,000.00 $0.00 $0.00 $0.00 $150,000.00 Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 020- Water $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 021- Water Capital $0.00 $100,000.00 $0.00 $0.00 $0.00 $100,000.00 032 - ARPA $0.00
Total $50,000.00 $100,000.00 $0.00 $0.00 $0.00 $150,000.00 Account Codes (Capital Costs):
092-609-70000 $50,000.00
092-609-70005 $100,000.00
$150,000.00
Type of Project
Origination
Priority Requirement
Project Category
Impact on Operating Budget
Regulatory/Safety
Water
Operational Budget will increase due to additional facilities created. Costs are unknown at this time. 609- Supplemental Well/Storage/Water Treatment Plant Feasibility Review of potential groundwater well sites, reservoir and water treatment plant facilities as capacity for existing facilities is being reached. Project is being carried forward from the prior year.

Additional Information
Improvement
Staff

Project Number: 092-610 Department: Public Works
Total Capital Cost: $500,000.00 Type: Capital Improvement Request Groups: 1- Critical
Timeline: 07/01/2022 to 06/30/2029
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspections $0.00
-74100 Construction/Improvements $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $500,000.00 Total $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $500,000.00 Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 020- Water $0.00
021- Water Capital $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $500,000.00 032 - ARPA $0.00
Total $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $500,000.00 Account Codes (Capital Costs):
092-610-74100 $500,000.00
$500,000.00
Type of Project
Origination
Priority Requirement
Project Category
Impact on Operating Budget
Maintenance
Water
Expect to reduce Operating Budget in the long term after all aged equipment and facilities are replaced. 610- Water Distribution System Improvement
Various repairs and replacement of water distribution systems, including distribution lines, valves, pumps, booster stations, SCADA, hydrants, etc. Project is ongoing.

Additional Information
Improvement
Staff

Project Number: 092-613 Department: Public Works
Total Capital Cost: $1,979,114.00 Type: Capital Improvement Request Groups: 2- Urgent
Timeline: 07/01/2022 to 09/30/2024
Request description:

Capital Costs To Date FY2025 FY2026 FY2027 FY2028 FY2029 Total -70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $18,248.00 $0.00 $0.00 $0.00 $0.00 $0.00 $18,248.00 -71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspections $45,082.00 $88,373.00 $0.00 $0.00 $0.00 $0.00 $133,455.00 -74100 Construction/Improvements $1,040,918.00 $786,493.00 $0.00 $0.00 $0.00 $0.00 $1,827,411.00 Total $1,104,248.00 $874,866.00 $0.00 $0.00 $0.00 $0.00 $1,979,114.00 Funding Source To Date FY2025 FY2026 FY2027 FY2028 Total 020- Water $577,564.00 $199,123.00 $0.00 $0.00 $0.00 $776,687.00 021- Water Capital $0.00
032 - ARPA $526,684.00 $675,743.00 $0.00 $0.00 $0.00 $1,202,427.00 Total $1,104,248.00 $874,866.00 $0.00 $0.00 $0.00 $1,979,114.00 Account Codes (Capital Costs):
092-613-70005 $0.00
092-613-71500 $88,373.00
092-613-74100 $786,493.00
$874,866.00
Type of Project
Origination
Priority Requirement
Project Category
Impact on Operating Budget
Emergency Support/Safety
Water
Please add.
613- Reservoir No. 2 Roof Replacement
Project will design and construct new aluminum roof at Reservoir No. 2.

Additional Information
Improvement
Staff

Project Number: 092-704 Department: Public Works
Total Capital Cost: $1,250,000.00 Type: Capital Improvement Request Groups: 2- Urgent
Timeline: 07/01/2022 to 06/30/2029
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspections $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $250,000.00 -74100 Construction/Improvements $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $1,000,000.00 Total $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $1,250,000.00 Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 005- Wastewater $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $1,250,000.00 006- Wastewater Capital $0.00
032 - American Rescue Plan Act (ARPA) $0.00
Total $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $1,250,000.00 Account Codes (Capital Costs):
092-704-71500 $250,000.00
092-704-74100 $1,000,000.00
$1,250,000.00
Type of Project
Origination
Priority Requirement
Project Category
Impact on Operating Budget
Maintenance
Wastewater
Expect to reduce Operating Budget in the long term after all aged equipment and facilities are replaced. 704- Sewer Line Replacement
Repair of damaged, bellied, cracked lines within the City sewer collection system as identified from the prior annual inspections. This is an ongoing project.

Additional Information
Improvement
Staff

Project Number: 092-706 Department: Public Works
Total Capital Cost: $1,500,000.00 Type: Capital Improvement Request Groups: 1- Critical
Timeline: 07/01/2022 to 06/30/2029
Request description:

Capital Costs FY2025 FY2026 FY2027 FY2028 FY2029 Total
-70000 Conceptual Plan/Feasibility $0.00
-70005 Design/Permitting $0.00
-71200 Land/Right-of-Way Acquisition $0.00
-71500 Project Management/Inspections $0.00
-74100 Construction/Improvements $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $1,500,000.00 Total $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $1,500,000.00 Funding Source FY2025 FY2026 FY2027 FY2028 FY2029 Total 005- Wastewater $0.00
006- Wastewater Capital $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $1,500,000.00 032 - American Rescue Plan Act (ARPA) $0.00
Total $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $1,500,000.00 Account Codes (Capital Costs):
092-706-74100 $1,500,000.00
$1,500,000.00
Type of Project
Origination
Priority Requirement
Project Category
Impact on Operating Budget
Maintenance
Wastewater
Expect to reduce Operating Budget in the long term after all aged equipment and facilities are replaced. 706- Wastewater Treatment Plant Facilities Improvement
Various repairs and replacements of Wastewater Treatment Plant Facilties, including lift stations, SCADA, pumps, blowers, etc. This project is ongoing.

Additional Information
Improvement
Staff

Appendices
 A – Resolutions
 B – Account Categories
 C - Glossary

Appendix B – Account Categories

Appendix A: Resolutions

Appendix C – Glossary & Acronyms

GLOSSARY and ACRONYMS

GLOSSARY OF TERMS
Accounting System The total structure of records and procedures which identify, record, classify, summarize and report information on the financial position and results of operations of a government.

Accrual Accounting Basis of accounting used in proprietary fund types (enterprise and Internal Service funds) and in government-wide financial statements; statements include all economic resources of fund, including capital assets and long-term debt.

Adoption Formal action by the City Council, which sets the spending plan for the fiscal year.

Appropriation A legal authorization granted by the City Council to expend monies, and incur obligations for specific purposes.

Assessed Property Value The dollar value set upon real estate or other property by the County Assessor.

Audit A view of the City's accounts by internal audit staff or an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves, and cash on hand.

Balanced Budget A budget with no budget deficits, but could possibly have a budget surplus.

Bonds A certificate of debt issued by an entity, guaranteeing payment of the original investment, plus interest, by a specified future date.

Budget An annual financial plan that identifies estimated revenues, specific types and levels of services to be provided, and establishes the amount of money which can be spent.

Budgetary Control The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues.

CalPERS The California Public Employees’ Retirement System (CalPERS) is an agency in California that manages pension and health benefits to its 2 million members. Members include school, public agency and state members.

Capital Improvement Plan (CIP) Annual appropriations in the City's budget for capital improvement projects such as street or park improvements, building construction, and various kinds of major facility maintenance. Capital improvement projects are supported by a five-year expenditure plan, which details funding sources and expenditure amounts. They are often multi-year

GLOSSARY and ACRONYMS
projects which require funding beyond the one-year period of the annual budget.

Consumer Price Index (CPI) A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation.

Contingency A budgetary reserve set aside for emergency or unanticipated expenditures, revenue shortfalls and/or unknown expenditures; also referred to as appropriated reserves.

Debt Service The payment of principal and interest on borrowed fund, such as bonds.

Deficit An excess of expenditures or expenses over revenues.

Departments/Divisions/Activities The budget organizes departmental expenditures into functional budget/organizational units called divisions. Each division contains an "activity summary" which describes the major services being provided and the personnel/financial resources required to provide the service.

Depreciation An accounting method of allocating the cost of a tangible or physical asset over its useful life or life expectancy. Depreciation represents how much of an asset's value has been used up.

Enterprise Fund A type of fund established for the total costs of those governmental facilities and services which are operated in a manner similar to private enterprises. These programs are entirely or predominantly selfsupporting. The City enterprise funds are the water and sewer funds.

Expenditure The actual payment for goods and services.

Franchise Fee A regulatory fee charged to utility companies for the privilege of doing business in the City of Buellton. For example, Comcast, Marborg, PG&E and SoCal Gas.

Fiduciary Fund Repository of money held by a municipality in a trustee capacity or as an agent for individuals, private organizations other governmental units and other funds. These include pension (and other employee benefit) trust funds, investment trust funds, private-purpose funds, and agency funds.

Fiscal Year The period designated by the City for the beginning and ending of financial transactions. The City of Buellton's fiscal year begins July 1 and ends June 30 of each year.

Fringe Benefits These include employee retirement, health, dental and vision insurance, workers compensation, uniforms and deferred compensation plans.

Full-time Equivalence (FTE) The hours worked by one employee on a full-time basis. The concept is used to convert the hours worked by several part-time employees into the hours worked by full-time employees. On an annual basis, an FTE is

GLOSSARY and ACRONYMS
considered to be 2,080 hours, which is calculated as: 8 hours per day x 5 work days per week.

Fund An accounting entity with a set of self-balancing revenue and expenditure accounts used to record the financial affairs of a governmental organization.

Fund Balance The difference between the assets (revenues and other resources) and liabilities (expenditures incurred or committed to) of a particular fund.

Accumulated surplus of revenue over expenditures (equity) in the governmental funds.

Generally Accepted Accounting
Principles (GAAP) Uniform minimum standards and guidelines for accounting and reporting. These standards govern the form and content of the annual financial statements of an entity. The primary authoritative body on the application of GAAP to state and local governments is the Governmental Accounting Standards Board (GASB).

General Fund The fund used to account for all financial resources except those required to be accounted for in another fund (e.g., enterprise or grant funds).

Usually, the General Fund is the largest fund in a municipality.

Governmental Fund Funds which most governmental functions are accounted for. The acquisition, use, and balances of the government's expendable financial resources and related current liabilities—except those accounted for in proprietary funds—are accounted for through governmental funds (general, special revenue, capital project, debt service, and permanent funds).

Grants Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity or facility.

Infrastructure Facilities on which the continuance and growth of a community depend, such as roads, water lines, sewers, public buildings, parks and so forth.

Interfund Transfer Money transferred into another fund to finance operations or capital projects.

Lease-Purchase Agreement Contractual agreements which are termed leases, but whose lease amount is applied to the purchase.

Levy (verb) To impose taxes, special assessments or service charges for the support of governmental activities; (noun) The total amount of taxes, and/or special assessments and/or service charges imposed by a governmental agency.

GLOSSARY and ACRONYMS
Long-Term Debt Debt with a maturity of more than one year after the date of issue.

Maintenance of Effort (MOE) The required amount of discretionary expenditures to maintain city streets and roads.

Major Fund Funds whore revenues, expenditures/expenses, assets or liabilities (excluding extraordinary items) are at least 10 percent of corresponding totals for all governmental or enterprise funds and at least 5 percent of the aggregate amount for all governmental and enterprise funds.

Modified Accrual Basis of accounting used in governmental funds which focuses on current, available resources or a “working capital” approach; fund statements exclude long-term capital assets and debt.

Municipal Code City Council approved ordinances currently in effect.

Non-Major Fund A fund with less than 10 percent of total budgeted resources or expenditures in the budget year.

Objective Desired output oriented accomplishments which can be measured and achieved within a given time frame.

Objects of Expenditure The individual expenditure accounts used to record each type of expenditure City operations may incur. For budgeting purposes, objects of expenditure are categorized into groups of similar types of expenditures called major categories of expenditure. The principal objects of expenditure used in the budget are:
 Employee Services - Salaries and fringe benefits paid to City employees. Includes items such as vision, health, dental insurance, retirement and deferred compensation.
 Operating and Maintenance Charges - Supplies and other materials and services used in the normal operations of City departments.

Includes items such as books, chemicals and construction materials, consultant contracts and internal service fund charges, advertising, travel and utilities.
 Minor Capital Outlay - A budget category which budgets all equipment having a unit cost of more than $500 and an estimated useful life of more than one year. This includes furniture, automobiles, machinery, equipment and other relatively minor fixed assets.

Operating Budget Plans of current expenditures and the proposed means of financing them.

The annual operating budget is the primary means by which most of the financing acquisition, spending and service delivery activities of a government are controlled.

Operating Expenditures Expenditures for salaries, material and supplies, services which are ordinary through its normal operations.

GLOSSARY and ACRONYMS
Operating Revenue Annual income received by the City through sources such as taxes, fines, fees, grants, charges for current services or other revenues that can be used to finance operations or capital assets.

Ordinance A formal legislative enactment by the governing board (City Council) of a municipality. If it is not in conflict with any higher form of law, it has the full force and effect of law within the boundaries of the municipality to which it applies.

Performance Measure Achievement of the objective/advances the organization has towards a corresponding goal.

Proprietary Fund Business-type funds, including enterprise and internal service fund types, used to account for activities in which a charge for service is intended to recover the full cost of operation, including the cost of capital (depreciation) and the cost of debt (interest); these funds utilize the accrual basis of accounting.

Reserve An account used to record a portion of the fund balance as legally segregated for a specific use.

Resolution A special or temporary order of a legislative body requiring less formality than an ordinance.

Special Revenue Funds Revenues are restricted/committed for specific purposes (other than debt or capital). Ex. Gas Tax and Measure A.

Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include charges for services rendered only to those paying for such charges as sewer or water service.

Transfers In/Out Payments from one fund to another fund, primarily for work or services provided.

Unfunded Accrual Liability (UAL) UAL obligation represents the market value of the assets minus the discounted value of the future liabilities. When a plan or pool's Market Value of. Assets is less than the Actuarial Accrued Liability, the difference is the plan or pool's UAL.

ACRONYMS
ACFR Annual Comprehensive Financial Report
ADP Additional Discretionary Payment
ARPA American Rescue Plan Act
CalPERS California Public Employees’
Retirement System
CERT Community Emergency Response Team
CIP Capital Improvement Plan
CPI Consumer Price Index
CJPIA California Joint Powers Insurance
Authority
COLA Cost of Living Adjustment
COPS Citizens’ Option for Public Safety
DCP Deferred Compensation Plan
FEMA Federal Emergency Management
Agency
FOG Fats, Oil, and Grease
FT Full-time
FTE Full-time Equivalence
FY Fiscal Year
GAAP Generally Accepted Accounting
Standards
GASB Governmental Accounting Stands Board
GFOA Governmental Finance Officers
Association of the United States and
Canada
HDL Hinder, de Llamas Companies
IWD Industrial Waste Discharge
LAFCO Local Agency Formation Commission
LAIF Local Agency Investment Fund
LTF Local Transportation Fund
MC Medicare
MOE Maintenance of Effort
NPDES National Pollutant Discharge
Elimination System
OPEB Other Post-Employment Benefits
OTS Office of Traffic and Safety
PEPRA Public Employees’ Pension Reform Act
PT Part-time
RMRA Road Maintenance and Rehabilitation
Account
SB1 Senate Bill No. 1: Road Repair and
Accountability Act of 2017
SBCAG Santa Barbara County Association of
Governments
SCADA Supervisory Control and Data
Acquisition
SEMP Socio-Economic Mitigation Program
SGMA Sustainable Groundwater Management
Act
SLFRF Coronavirus State and Local Fiscal
Recovery Fund
SS Social Security
STA State Transit Assistance
TDA Transportation Development Agency
TOT Transient Occupancy Tax
UAL Unfunded Accrued Liability
VLF Vehicle License Fee
WTP Water Treatment Plant
WWTP Wastewater Treatment Plant

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 6

To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: June 13, 2024
Subject: Acceptance of City of Buellton Transportation Development Act (TDA) Fund Financial Statements for Years Ended June 30, 2023 and June 30, 2022 with Independent Auditor’s Report
______________________________________________________________________________

BACKGROUND
An audit of the City’s Transportation Development Act Fund has been performed by Moss, Levy & Hartzheim LLP, a firm of Certified Public Accountants. The purpose of the audit is to determine compliance with the Transportation Development Act (TDA) (California Public Utilities Code sections 99234 and 99400(a)), and compliance with the rules and regulations of the Santa Barbara County Association of Governments (SBCAG).

The audit is presented herewith for your review and acceptance. The audit includes an examination of the assets, liabilities and fund balance of the TDA Fund as of June 30, 2023 and June 30, 2022, and the related statements of revenue, expenditures and changes in fund balance.

The Independent Accountant’s Report on Compliance with Requirements Applicable to the TDA, dated May 29, 2024 states that the City complied with applicable statutes, rules, regulations of the TDA and the allocation instructions and resolutions of the Santa Barbara County Association of Governments as required by Section 6666 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations during the year ended June 30, 2023.

The auditors expressed an opinion that financial statements of the City of Buellton TDA Fund for the fiscal year ended June 30, 2023 and June 30, 2022, and the changes in its financial position are fairly stated in conformity with accounting principles generally accepted in the United States. This is the most favorable conclusion and is commonly known as an “unqualified” or “clean” opinion.

TDA Audit Page 2 June 13, 2024

FISCAL IMPACT
This annual TDA audit is required along with an unqualified auditor’s opinion in order for the City to receive continued funding.

RECOMMENDATION
That the City Council review and accept the City of Buellton TDA Fund Financial Statements for the years ended June 30, 2023 and June 30, 2022 along with the Independent Auditor’s Report.

ATTACHMENTS
Attachment 1 - TDA Fund Financial Statements for Years Ended June 30, 2023 and June 30, 2022

~ i ~
TRAN~I~CIRTATION DEVEL~)► PIVIENT A~T FUNI~
FINAN~IAL STATEIVIENTS
FIS~AL YEAl2~ ENDED JUNE 30, 2023 AND 2022
~ 1~ ~ a ~ ~ i M ! ~ !
SE~TI~1►N~ 99234 AND► 99400~a)
QF THE I'UI3LI~ ITTILITIES CQTI► E

CITY OF BUELLTON
Transportation Development Act Fund
Segregated by Sections 99234 and 99400(a)
of the Public Utilities Code
June 30, 2023 and 2022
Table of Contents
IndependentAuditors' Report .......................................................................................................................................................... l

FINANCIAL STATEMENTS
BalanceSheets .................................................................................................................................................................................. 3 Statements of Revenues, Expenditures, and Changes in Fund Balance ............................................................................................ 4 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budgetand Actual —June 30, 2023 .......................................................................................................................................... 5 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budgetand Actual —June 30, 2022 .......................................................................................................................................... 6 Notes to Financial Statements .......................................................... .......................................................................................... ...... 7 Independent Auditors' Report on Transportation Development Act Compliance......................................................................................................................................................................................8

~~~} ~ ~, ~,~vy c~ ~~.~.~~he1 ~C~. ~~~
Cert~ied I'ublïc A.ccc~t~nt~~nts
! ' ~ ~ ! !• • '!•
The Board of Directors of the
untaBarbara County Association of governments
(► pinion
We have audited the accompanying financial statements of the City of Buellton Transportation Development Act Fund the Fund), as of and for the fiscal years ended June 30, 2023 and June 30, 2022, and the related notes to the financial statements, as listed in the table of contents,
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the City of Buellton Transportation Development Act Fund as of June 30, 2023 and June 30, 2022, and the changes in its financial position for the fiscal years then ended ïn accordance with accounting principles generally accepted in the United States of America. .Basis for t~pinions
we conducted our audit ïn accordance with auditing standards generally accepted ïn the United States of America. +fur responsibilities under those standards are further described ïn the Auditor's Responslb~llt~es for the Audit of the Financial Statements section of our report. we are required t0 be independent of the City of Buellton and to meet our other ethical responsibilities, In accordance Wlth the relevant ethical regUlrements relating to Our audit. We believe that the audit evidence we have obtained ïs sufficient and appropriate to provide a basis for our audit opinions.

Emphasis of atïer
As discussed in I`~ote 1, the financial statements present only the Transportation Development Act Fund and do not purport to, and do not, present fairly the financial position ofthe City ofBuellton as of June 30, 2023 and June 30, 2022, the changes ïn its financial position for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of.America.

Cur opinion is not modified with respect to this matter. ~tes~xonsibilities of .lE~anagement for the ~inaneial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted ïn the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error,
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered ïn the aggregate, that raise substantial doubt about the City of Buellton's Transportation Development Act Fund's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.

Auditor's responsibilities for the Audit of the Financial Statements +C}ur objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opïnïons, Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override Of internal control. Misstatements are considered material ïf there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
2400 Professional Parkway, Surte 205 Santa Maria, CA 93455Te[805.925.2579 Fax 805.925,2147 mlhcpas.com BEVERLY H[LLS • CL]LVER C[TY • SAI~iTA MAR[A

In performing an audit in accordance with generally accepted auditing standards, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City of Buellton's internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of signifïcant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City of Buellton's Transportation Development Act Fund's ability to continue as a going concern for a reasonable period of time.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. %I?~4, ivv~ 6 .~.~2~1~ht~in. ~C,G/0
Santa Maria, California
May 29, 2024
2

~ i ~
'~ 'i' j ! ~ i' ~ M
~ ~• , . ~••.ii . ~ ' : i!
~. .
- 1 i . ~ - 1 1
assets:

Cash and investments
Interest receivable
Total assets
Liabilities:

Accounts payable
Total liabilities
Fund balance:

Restricted
Total fund balance
Total liabilities and fund balance
~o~~ ~0~2
~ d7 7~~ ~ dl 54fi
$ 47,87'6 $ 41,615
~ - ~ -
4`~,8?'6 41,615
4~`,~76 41,615
~ 4~,876 $ 41,615
See accompanyingnatesto financïal statements
3

CITY ~l► F BUELLTtiN
TRANSPOI~.TATI{~N DEVELOPMENT ACT FUND
SECTIONS X9234 AND ~~400(a} OF THE PUBLIC UTILITIES CODE STATEMENTS OF ~:EVENUES, EXPENDITURES, AND CI~ANOES I~~ FUND BALANCE For Fiscal Years Ended June 30, 2(}23 and June 30, 2022 Revenues:

Local Transportation Fund
allocations
Interest
Total revenues
$ S,Sf 1 $ Sy~~9
700 { 1 ob}
r~ r ti r r r n
Expenditures.

Contract services
Total expenditures
Change in fund balance 6,261 5,663
Fund balance, beginning of fiscal year
Fund balance, end of fiscal year
See accompanyingnatesto financial statements
4

+CITY O► F BLTELLTO► I~T
TI~~ANSPC)R.TATIC3N DEVELC)PMENT ACT FUND
SECTICiNS X9234 AND 9400{a) C}F THE PUBLIC UTILITIES CÚDE STATEMENT {~F T~EVEr~LTES, EXPENDITURES AND CHANGES IN FUND BALANCE

BUDGET AND ACTUAL
For Fïscal wear Ended June 30, 2{23
Revenues:

Local Transportatïon Fund
allocatïons
Interest
Total revenues
Expenditures:
+Contract servïces
Total expendïtures
Excess of revenues over expendïtures
Transfers:

Transfers out to City of Buellton
Total transfers
Change ïn fund balance
Fund balance, begïnnïng of ~ scal year
Fund balance, end of fiscal year
~arïance
Favorable
Budget Actual {Unfavorable)
$ 5,776 $ 5,561 $ {215)
47 700 653
5, 823 ~,~~ 1 43 ~
5,823 6,261 438
{ 10,000} 10,000
{ 10,000) 10,000
{4,177) 6,261 10,438
41,615 41,615
$ 37,438 ~ 47,876 $ 10,438
See accompanyïng notes to financial statements
5

CITY +DF BUELLTO►N
TANSP~I~TATI~N DEVEL~I'MENT ACT FUND
SECTIONS 99234 AND 99400{a} C}F THE PUBLIC UTILITIES CODE STATEMENT +QF ~~VENLJES, EXPENDITURES AND C~IA.NGES Ili Ft1ND BALANCE

BUDGET AND ACTUAL
For Fiscal Year Ended June ~~, ~0~2
Revenues:

Local Transportation Fund
allocations
Interest
Total revenues
EX~enEl~ureS:

Contract services
Total expenditures
Excess of revenues over expenditures
Transfers:

Transfers aut to City of Buellton
Total transfers
Change in fund balance
Fund balance, beginning of fiscal year
Fund balance, end of fiscal year
Variance
Favorable
Budget Actual {tTnfavorable}
$ 4,601 $ 5,769 $ 1,168
47 {106} {153}
4,648 5,663 l,o l 5
{ 10,000) 1 ~,~~(}
{10,000} 10,000
{5,352} 5,663 11,015
35,952 35,952
~ 30,600 ~ 41,615 $ 11,015
6

CITY OF BUELLTON

TRANSPORTATION DEVELOPMENT ACT FUND
SEGREGATED BY SECTIONS 99234 AND 99400(a) OF THE PUBLIC UTILITIES CODE

NOTES TO FINANCIAL STATEMENTS
June30, 2023 and June 30, 2022
NOTE 1 —SIGNIFICANT ACCOUNTING POLICIES
Basis of Accountin
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. The Transportation Development Act Fund of the City of Buellton is a governmental fund type. Governmental funds are accounted for using a current financial resources measurement focus. The application of this measurement focus provides that, in general, only current assets and current liabilities are present on the balance sheet. Operating statements of these funds present revenues and expenditures.

The modified accrual basis of accounting is used for the Transportation Development Act Fund. Under the modified accrual basis of accounting, revenues are recognized when they become susceptible to accrual (i.e., both measurable and available). Measurable means that the amount of the transaction can be determined. Available means the funds are collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period.

Expenditures of governmental funds are generally recognized when the related fund liability is incurred.

ReportinEntity
The financial statements present only the Transportation Development Act Fund and do not purport to, and do not present, the City's financial position and changes in financial position. The City of Buellton's basic %nancial statements are available from the Finance Department at 107 W. Highway 246, Buellton, CA 93427.

NOTE 2 —CASH DEPOSITS
The City follows the practice of pooling cash and investments for all funds (including the Transportation Development Act Fund) under its direct daily control. Interest earned on pooled cash and investments is allocated periodically to the various funds based on average cash balances. Detailed disclosure regarding the City's investments of cash is included in the notes to financial statements of the City.

Mass Le & Hartzheim LLP vy
Certified Public Accountants

INDEPENDENT AUDITORS' REPORT ON TRANSPORTATION

DEVELOPMENT ACT COMPLIANCE
The Board of Directors of the
Santa Barbara County Association of Governments
We have audited the financial statements of the City of Buellton Transportation Development Act Fund's (the City) compliance with the types of compliance requirements described in the Transportation Development Act Guidebook, published by the State of California Department of Transportation applicable for the fiscal year ended June 30, 2023.

Management's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to the Transportation Development Act.

Auditors' Responsibility
Our responsibility is to express an opinion on the City's compliance based on our audit of the compliance with applicable statutes, rules and regulations of the Transportation Development Act (TDA), Sections 99234 and 99400(a), of the California Code of Regulations (CCR), and the allocation instructions and resolutions of Santa Barbara County Association of Governments as required by Section 6666 of the CCR. Section 6666 requires that for anon-transit claimant, the independent auditor shall perform at least the following tasks: (a) Determine whether the funds received by the claimant pursuant to the Act were expended in conformance with those sections of the Act specifying the qualified purposes, including Public Utilities Code section 99402 for streets and roads claimants and section 99233.3 for claimants under that section for pedestrian and bicycle facilities and bicycle safety education programs, (b) Determine whether the funds received by the claimant pursuant to the Act were expended in conformance with the applicable rules, regulations, and procedures of the transportation-planning agency and in compliance with the allocation instructions, and (c) Determine whether interest earned on funds received by the claimant pursuant to the Act were expended only for those purposes for which the funds were allocated, in accordance with Public Utilities Code sections 99301 and 99301.5. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the Transportation Development Act Guidebook. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a direct and material effect on the state laws and regulations applicable to the City occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.

We believe that our audit provides a reasonable basis for our opinion on compliance. However, our audit does not provide a legal determination of the City's compliance.

Opinion on Compliance with the Transportation Development Act In our opinion, the funds allocated to and received by the City of Buellton Transportation Development Act Fund, complied, in all material respects, with the compliance requirements referred to above that are applicable to the statutory requirements of the Transportation Development Act and the allocation instructions and resolutions of Santa Barbara County Association of Governments for the fiscal year ended June 30, 2023.

This report is intended solely for the information and use of the City Council, management of the Santa Barbara County Association of Governments and for fïling with the appropriate regulatory agencies and is not intended to be and should not be used by anyone other than these specified parties.
aZQ, ~ ~C~C/~
Santa Maria, California
May 29, 2024
8 2400 Professional Parkway, Suite 205 Santa Maria, CA 93455Tet805.925.2579 Fax 805.925.2147 mlhcpas.com BEVERLY HILLS • CULVER CITY •SANTA MARIA

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 7
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director/City Engineer
Meeting Date: June 13, 2024
Subject: Acceptance of the 2022/23 Road Maintenance Project ______________________________________________________________________________

BACKGROUND
At the September 14, 2023 Council Meeting, the City Council awarded a contract to Taylor Jane Construction in the amount of $636,579 (includes Schedule A: Annual Road Maintenance and Schedule D: Citywide Striping) plus a contingency amount of $68,896.60, for a total contract amount of $705,475.60. The project work included slurry seal pavement maintenance of the Rancho de Maria neighborhood, Easy Street, Commerce Drive and Thomas Road, as well as localized asphalt repairs in various locations throughout the City. In addition, repairs include pavement striping, localized concrete repairs, and traffic sign replacement. Staff has inspected the construction and is satisfied that the project plans and specifications have been met. Change orders included deductions of quantities for slurry seal and curb & gutter and addition of quantities for AC removal & replacement, sidewalk and driveways, and aggregate base. The net change order amount was an addition of $68,895.95. The work was substantially completed on April 10, 2024.The final actual contract expenditures is $705,475.60.

FISCAL IMPACT
The final construction cost of the project, including change orders, was $705,474.95.

Funding for the construction of the project was allocated from Measure A Local Funds, General Fund and Gas Tax.

RECOMMENDATION
That the City Council accept the 2022/23 Road Maintenance Project and instruct the City Engineer to file the attached Notice of Completion.

ATTACHMENTS
Attachment 1 - Notice of Completion

NOTICE OF COMPLETION
Notice is hereby given that:

1. The undersigned is the owner or corporate officer of the interest or estate hereinafter described:

2. The full name of the owner is: City of Buellton

3. The full address of the owner is: 107 West Highway 246 P.O. Box 1819
Buellton, California 93427

4. The nature of the interest or estate of the owner is “in fee”

5. All work of improvements on the project hereinafter was substantially completed on April 10, 2024. The work done included the installation of black rock type 2 slurry seal throughout the Rancho de Maria neighborhood, Easy Street, Commerce Drive and Thomas Road; Various concrete sidewalk and asphalt concrete dig-out repairs; Replacement and restriping of pavement markers, traffic striping, and red curb in various locations throughout the City. All improvements were within the City of Buellton’s city limits.

6. The name of the contractor, if any, for such work of improvement was Taylor Jane Construction LP.

7. The property on which said work of improvement was completed is in the City of Buellton, County of Santa Barbara, State of California, and is described as various streets within the City limits of the City of Buellton.

Dated: _________________________________
Linda Reid, City Clerk

VERIFICATION
I, the undersigned, declare that I am the City Engineer of the declarant of the foregoing Notice of Completion. I have read said Notice of Completion and know the contents thereof and the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on May 30, 2024, at Buellton, California.
__________________________________________
Rose M. Hess, Public Works Director/City Engineer

CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 11
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: June 13, 2024
Subject: Resolution No. 24-09 – “A Resolution of the City Council of the City of Buellton, California, Regarding the Commitments and Publishing the Report Required by Central Coast Water Authority Resolution Nos. 92-02 and 92-11”
______________________________________________________________________________

BACKGROUND
On January 23, 1992, the Central Coast Water Authority (CCWA) Board of Directors approved CCWA Resolution No. 92-2, which formally approved construction of the Mission Hills and Santa Ynez Extensions and associated facilities. Resolution No. 92-2 included the following:
“CCWA adopts the following conditions of approval for the project. With the adoption of these conditions, CCWA finds that the environmental impacts of the project associated with the potential for growth inducement are insignificant:

1. The Santa Ynez Extension and Mission Hills Extension Mitigation Monitoring Program shall be implemented and enforced throughout the project construction and operation, unless modified after appropriate California Environmental Quality Act (CEQA) review and approval by CCWA.

2. The Santa Maria Valley Water Treatment Plant Mitigation Monitoring Program shall be implemented and enforced through the project construction and operation, unless modified after appropriate CEQA review and approval by CCWA.

3. CCWA shall require each Water Supply Agreement contractor to commit, prior to the contractor’s use of project water, that the water supplied to the contractor by the project will be used first to offset the contractor’s proportionate share of groundwater basin overdraft, if any, and to improve water quality for its customers, if appropriate, before being made available for other purposes. Such a commitment can be manifested in a number of different ways, including but not limited to adoption of an ordinance or resolution or adoption of a water management plan or program which brings groundwater supply and demand into balance.”

Resolution No. 24-09 Page 2 June 13, 2024
On February 27, 1992, the CCWA Board of Directors adopted Resolution No. 92-11, which complied with the terms of a Settlement Agreement between CCWA and two local organizations, which had threatened to institute litigation concerning the CCWA’s compliance with CEQA in connection with the project. Resolution No. 92-11 added a new Condition #4 to the above-stated three conditions of approval:

4. “Each contractor shall commit to prepare and shall publish a report on its annual and long term water supply, beginning in the year that State Water Project (SWP) water first is delivered and annually thereafter for so long as the contractor continues to receive SWP water. This report shall include a calculation which quantifies, over the time period of the contractor’s water management plan or the report, whichever is longer: (1) the obligation to offset groundwater overdraft and improve water quality, if any, set forth in the prior condition; and (2) reasonable estimates of total supplies available to the contractor, including but not limited to local supplies and the contractor’s prediction regarding SWP urban delivery capacity, determined from State Department of Water Resources (DWR) operations studies. The report shall also include a calculation of the available water supply for the ensuing year and the amount of SWP water necessary to fulfill the contractor’s obligations as set forth in Condition 3. The report shall contain sufficient information to monitor compliance with Condition No. 3 above. This report shall be presented for adoption to the contractor’s Board of Directors at a public hearing. The report shall be distributed at local libraries and at each contractor’s office and shall be available for public review at least 30 days prior to the Board hearing”.

Condition No. 3 requires that a commitment be made with regard to use of SWP water.

Condition No. 4 requires that annual reports be prepared concerning certain matters relating to water supply and demand, beginning with the year that SWP water first is delivered and thereafter for so long as SWP water is received.

In view of the above requirements, we have prepared the appropriate Resolution, which complies with the requirements of said Condition Nos. 3 and No. 4. Resolution No. 23- 07 adopts the annual report (attached as Exhibit “A”), regarding the City’s long term water supply.

FISCAL IMPACT
The fiscal impact to the City will be the publication costs of the annual report and the staff time required to prepare said report.

Resolution No. 24-09 Page 3 June 13, 2024

RECOMMENDATION
That the City Council consider the adoption of Resolution No. 24-09 - “A Resolution of the City Council of the City of Buellton, California, Regarding the Commitments and Publishing the Report Required by Central Coast Water Authority Resolution Nos. 92-02 and 92-11”

ATTACHMENTS
Resolution No. 24-09 (with Exhibit A - Water Supply Report 2024)

RESOLUTION NO. 24-09

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BUELLTON, CALIFORNIA, REGARDING THE

COMMITMENTS AND PUBLISHING THE REPORT

REQUIRED BY CENTRAL COAST WATER AUTHORITY
RESOLUTION NOS. 92-02 AND 92-11
I. THE CITY COUNCIL OF THE CITY OF BUELLTON DOES HEREBY FIND AND DETERMINE AS FOLLOWS:

A. The City of Buellton (“City”) has a Water Supply Agreement with the Central Coast Water Authority (“Authority”); and
B. One of the conditions of approval of the Santa Ynez and Mission Hills Extensions to the Coastal Branch Phase II of the State Water Project as found in Central Coast Water Authority Resolutions 92-2 and 92-11 requires the following commitments:

1. Prior to the City’s use of State Water Project water, the City will commit that the use of that water will be used first to offset the contractor’s proportionate share of groundwater basin overdraft, if any, and to improve water quality for its customers, if appropriate, before being made available for other purposes.

2. Beginning in the year that State Water Project water is first delivered and annually thereafter, the City will commit to prepare and publish an annual report on its long-term water supply. This report shall include a calculation which quantifies:
(a) the obligation to offset groundwater overdraft and improve water quality, if any, set forth in the prior condition; and
(b) reasonable estimates of total supplies available to the City, including but not limited to local supplies and the contractor’s prediction regarding State Water Project urban delivery capacity, determined from State Department of Water Resources (DWR) operations studies; and
(c) the available water supply for the ensuing year and the amount of State Water Project water necessary to fulfill the contractor’s obligations; and
(d) sufficient information to monitor compliance; and

Resolution No. 24-09 Page 2 June 13, 2024
C. This resolution has been presented for adoption to the City Council of the City of Buellton at a public hearing and the Annual Long-Term Water Supply Report (“Report”) attached as Exhibit “A” to this Resolution has been distributed to local libraries and City Hall for public review for a period of time in excess of 30 days prior to the hearing.

II. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BUELLTON DOES HEREBY RESOLVE AS FOLLOWS:

A. The City Council of the City of Buellton (“City”) hereby commits to using State Water Project water, which it receives to first offset the City’s proportionate share of groundwater basin overdraft, if any, and to improve water quality for its consumers, if appropriate, before making such water available for other purposes.

B. The City Council of the City hereby adopts the Annual Long-Term Water Supply Report (“Report”) attached as Exhibit “A” to this Resolution.

C. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED, and ADOPTED this 13th day of June 2024. __________________________________
Dave King
Mayor
ATTEST:
___________________________________
Linda Reid
City Clerk

City of Buellton Water Su
A
pply Repor
NNUAL
t 2024
WATE
Jun
Pr
R
Director
ER SUP
ne 2024
repared by:

Rose Hess
r of Public Wo

PPLY RE
orks
PORT
0

C
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City of Buellt

1.0 Introd
The City of B
Groundwater
The groundwa
The City curre
Underflow an
Ynez Underflo
and for hillsid
ton Water Su
duction
Buellton’s wa
is supplied f
ater sources a
ently has four
nd one (1) in
ow. Howev
e/field irrigat
upply Repor
ater is suppl
from the Bue
are shown in
r (4) wells as
the Buellton
er, both well
tion at the “W
rt 2024
ied by groun
ellton Upland
Figure 1 (ide
Figure 1. G
part of the w
n Uplands. T
ls are used so
Willemsen Ran
ndwater and
ds Groundwa
ntified as Zon
roundwater
water supply s
The City also
olely for irrig
nch”.
supplement
ter Basin and
ne D and Zone
r Basins
system: three
o has two add
gation purpos
ted by State
d the Santa Y
e A).
e (3) shallow w
ditional wells
ses for the Za
Water Proje
Ynez River U
wells in the S
s, located in
aca Creek Go
1 ect. The
nderflow.
anta Ynez
the Santa
olf Course

C
T
C
P
t
p
City of Buellt
The City is al
CCWA owns
Project to th
turn-out from
provides a gen
ton Water Su
so a particip
and operate
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m the CCWA
neral exhibit
upply Repor
ant of the St
s water trea
articipants in
A pipeline tha
of the State W
rt 2024
tate Water P
tment faciliti
Santa Barba
at delivers w
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Figure 2. St
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ies and pipe
ara and San
water directly
tate Water P
gh the Centr
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Luis Obispo
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Project
ral Coast Wa
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y’s distributi
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from the Sta
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2 y (CCWA).
ate Water
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Figure 2

City of Buellton Water Supply Report 2024 3

2.0 Production
The City has two water treatment facilities. The McMurray Water Treatment Plant treats water pumped from the three wells in the Santa Ynez River Underflow. The City’s permit to draw from the Santa Ynez River Underflow is currently 1385 acre-feet per year. The City’s 246 Water Treatment Plant treats water pumped from one well in the Buellton Uplands. There are currently no permit restrictions on pumping from the Buellton Uplands. During normal and wet years, the primary wells utilized are in the Santa Ynez River Underflow. During dry/drought years, the primary well utilized is in the Buellton Uplands. Table 1 shows the total production for each source for the 2023 calendar year.

The City’s State Water Project allocation is 578 acre-feet. In April 2023, the Department of Water Resources (DWR) notified its contractors that the deliveries would be 100% of the allocation.

In 2023, the City produced 815.3 acre-feet of water (approximately 265,671,000 gallons) from its groundwater supply. Total water supply produced/received in 2023 (total groundwater plus State Water Project) was 1059.2 acre-feet (approximately 345,141,319 gallons).

With the 2023 population of 5075, the water produced on an average daily basis was 186 gallons/day/capita. It is important to note that this figure reflects total water use/production and cannot be reasonably compared to other agencies daily per capita rates. The City of Buellton has unique conditions where the actual residential vs commercial/industrial water use is approximately 50-50.

Table 1. Water Production 2023
Buellton Uplands Santa Ynez River
Underflow
State Water
Project
Total 2023
Production
Amounts (AF)
604 211.3 243.9 1059.2

City of Buellton Water Supply Report 2024 4

3.0 Supply
The City of Buellton’s water is supplied by Groundwater and supplemented by State Water Project. The City’s groundwater basins are informally managed by the Santa Ynez River Water Conservation District. Formed in 1939 for the primary purpose of protecting water rights on the lower Santa Ynez River, the District has overseen the groundwater basins from Santa Ynez to Lompoc (as shown in Figure 1, page 1). The District provides an annual report summarizing the groundwater production and charges and a status of groundwater and surface water supplies.

In April 2024, the Santa Ynez River Water Conservation District published its 46th Engineering and Survey Report on Water Supply Conditions. This report summarizes the conditions of supply and basin storage, particularly during Spring which provides the best direct indication of the groundwater conditions during the past year.

The report summarizes that the Buellton Upland basin showed a slight increase in storage in the past year. The conditions in the Santa Ynez River Alluvium (Santa Ynez River Underflow) showed a slight decrease in storage in the past year. Due to the relatively normal conditions with the rain season, no water rights releases occurred in 2023 from Lake Cachuma to provide replenishment.

During normal conditions, both groundwater supply sources are in good condition and for planning purposes are equally utilized for production of water. Table 2 provides a summary of water supply reasonably available to the City during the Fiscal Year 2023 and for a cumulative long term period (5 years). Operationally, the City utilizes one of the two groundwater sources as the primary resource based on needs and efficiency. Due to permitting rights, the primary wells the City utilizes are in the Santa Ynez River Underflow during normal and wet years. However, during dry/drought years, the primary well utilized is in the Buellton Uplands.

Table 2. Water Supply Availability
Buellton Uplands Santa Ynez River
Underflow
State Water
Project
Total 2023
FY 2023 (AF) 1,000 1,385 578 2,963
Cumulative Long
Term Projection (AF)
5,000 6,925 2,890 14,815
The following Table 3 is an estimate of the water demand anticipated during Fiscal Year 2023 and over the long

City of Buellton Water Supply Report 2024 5
term (5 year) period. These estimates are well within the Supply Available in Table 2.

Table 3. Water Demand Forecast – 5 Years
Buellton Uplands Santa Ynez River
Underflow
Total 2023
FY 2023 (AF) 750 750 1,400
Cumulative Long
Term Projection (AF)
3,750 3,750 7,000
The City also utilizes State Water Project as part of its water supply. Buellton’s State Water Project allocation is 578 acre-feet, but is subject to availability by the State. The City may utilize State Water Project water in lieu of (or in addition to) pumping from the Santa Ynez River Underflow or the Buellton Uplands. At this time, State Project Water is used to supplement the City’s peak water demands or if any of the City’s water facilities is under repair.

Water Supply Limitations
While the supply discussed above appears adequate, there are several factors that greatly impact the realistic availability of supply. These include: Weather, facility operations, and demand requirements. It is obvious during periods of drought, that the groundwater supply (including State Water Project) has the potential for overdraft and minimizing the availability of groundwater. We have also experienced the lack of State Water Project allocations during periods of drought. Conversely, during periods of excessive rain, our water supply is limited to State Water Project and Buellton Uplands (Well 9). Wells 3, 7 and 8 are located in the Santa Ynez River and are not available to use when the surface water is within 50 feet of the wells. Our facilities’ capacity is also a limiting factor. Currently, Reservoir 2 is still in repair with expected completion date of 2024. However, we will need to do continuous repairs and improvements to Reservoir 1 and 3. In addition, each well’s pumping capacity diminishes over time due to casing issues, pumping issues, and groundwater/aquifer/ issues. With continued growth, the City will need to continue to evaluate additional water resources. The last evaluation of the City’s water supply indicated an overall limitation to fire demand supply. It is critical to continue evaluation and modeling of the City’s water supply, facilities and storage to ensure supplies are adequate.

City of Buellton Water Supply Report 2024 6

4.0 Groundwater Management
On November 10, 2016, the City Approved Resolution No. 16-26, deciding to become a Groundwater Sustainability Agency with the Santa Ynez River Water Conservation District to pursuant to the Sustainable Groundwater Management Act (SGMA). This provides the organization of the Central Management Area and begins our SGMA compliance and formal groundwater management, further protecting the long term sustainability of the City’s groundwater basin supply. The Central Management Area is shown in Figure 3.

During 2018, the formation of the Central Management Area was finalized. Under the lead of the Santa Ynez River Water Conservation District, a Request for Proposals was published, and subsequently consulting contract awarded to Stetson Engineers, for the groundwork for the SGMA compliance. Grant Agreement was also finalized with the Department of Water Resources under Prop 1b to assist in funding these early SGMA studies required for completion.

Figure 3. SGMA Basins

City of Buellton Water Supply Report 2024 7
Figure 4. Central Management Area
Local organization of the Central Management Area continued in 2023 with the following general milestones:
 Completion and submission of the Groundwater Sustainability Plan by Stetson Engineers, which includes:

Data Management Plan,
Stakeholder Engagement Plan, and
Hydrogeologic Conceptual Model
 Various Well Verifications for Santa Barbara County Health  Continued coordination on GSA management with WMA and EMA  Formation of the Central Management Area Joint Powers Authority (JPA)

City of Buellton Water Supply Report 2024 8
These documents can be located at the Santa Ynez River Valley Groundwater Basin website at:
https://www.santaynezwater.org/central-gsa . These documents provide the base data sets which will be used for the Groundwater Sustainability Plan.

Work in 2024 will continue the work implementing the Groundwater Sustainability Plan (GSP) and formation of governance amongst the basins to efficiently provide compliance and implementation. 2023 is the first complete water year following the submittal of the Groundwater Sustainability Plan (GSP) to the State Department of Water Resources in 2022. The CMA GSP indicated that the current CMA conditions are sustainable. The CMA GSP established sustainable management criteria for measuring progress toward groundwater sustainability and recommended projects and management actions to maintain sustainability, avoid undesirable results, and avoid unsustainable groundwater conditions.

The Annual report can be found at: https://www.santaynezwater.org/files/c48a23670/AR3-CMA-WY2023.pdf .

City of Buellton Water Supply Report 2024 9

5.0 Groundwater Replenishment/Recycled Water
The City of Buellton’s does contribute to the replenishment of the groundwater systems. The City’s wastewater treatment plant currently discharges approximately 427,000 gallons of secondary treated effluent per day (2023 average daily flows) into infiltration basins. Specific studies on the extent of actual replenishment have not been conducted.

Recycled Water Feasibility evaluation has previously been conducted by staff. At this time, the cost-benefit to construct the necessary plant improvements and city-wide infrastructure to treat, produce and deliver tertiary treated, Title 22 compliant effluent cannot be met due to the limited amount of potential users that could utilize the reclaimed water. While this option is not currently feasible, it will remain an option to review periodically as grant funding becomes available or if alternative opportunities surface.

The City participated in a Potable/Indirect Potable Reuse Study with the County of Santa Barbara in 2023. The study was conducted and prepared by Carollo Engineers to evaluate the potential for potable water reuse using the effluent from the municipal wastewater treatment facilities in the County. This is a high level study that evaluated the City of Buellton, City of Solvang, Buellton-Solvang Joint and Summerland Sanitary District for Advanced Water Purification Facilities. Though the technology is not new, costs are not economically feasible on the small scale for Buellton or Buellton/Solvang jointly.

City of Buellton Water Supply Report 2024 10

6.0 Conservation
In order to provide long term sustainability, the City has been emphasizing water use reductions in the community. In an effort to advocate water conservation, the City has continued to implement outreach programs in conjunction with Santa Barbara County and other local jurisdictions. This outreach can be recognized as:

Currently, the City provides water conservation “Cash-4-Grass” rebate programs to residents and businesses.

The City is currently revamping this program to allow more residents and businesses to make the most of this benefit. In addition, the City has been providing outreach through the local newsletter – The Buellton Buzz in addition to additional water bill inserts.

The City has also been striving to lead by example with the drought tolerant landscape renovations at City Hall, completed in 2015. Additional conservation efforts include “smart irrigation” tuned to weather forecasts at all City Parks and Medians and conversion of Median 2 from grass to permeable pavers and drought tolerant landscaping.

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 12

To: The Honorable Mayor and City Council

From: Scott Wolfe, City Manager

Meeting Date: June 13, 2024

Subject: Resolution No. 24-16 – “A Resolution of the City Council of the City of Buellton, California, Calling and Giving Notice of the Holding of an Election that is Requested to be Consolidated with the General Election to be Held on Tuesday, November 5, 2024 for the Submission to the Qualified Voters of the Question: Should the Buellton General Plan be Amended Until December 31, 2036, to Expand the Area within the Existing Urban Growth Boundary by Approximately 123 Acres (Allowing for Potential Expansion of City Limits within the Expanded Area) but Prohibit Other Changes to the City Limits or the Provision of Municipal Services Beyond the Amended Urban Growth Boundary Line Except by Another
Initiative Election?”
______________________________________________________________________________

BACKGROUND
On April 25, 2024, the City Council held a workshop on the Urban Growth Boundary (UGB) Update. Staff presented a new map with revisions based upon new information and input from the public and the Planning Commission from its workshop which was held on March 18, 2024. At the conclusion of this meeting, the City Council directed staff to return on May 23rd with a draft initiative and a further revised map to include a provision west of the City Limit line similar to that proposed on the area south of the Santa Ynez River to address potential County approvals of urban uses.

On May 23, 2024, staff returned to the City Council with a draft initiative and map which made changes requested by the Council. Following public testimony and discussion by the Councilmembers, the City Council directed staff to revise the initiative ballot question as suggested by the City Attorney, and to revise the map and draft initiative language to remove reference to potential expansion to the south or to the west.

The draft initiative and map accompany this report as an Attachment to Resolution 24-16.

The draft initiative uses the current initiative language as a base and makes a few simple changes. The changes include:

1. A change to allow limited expansion of the UGB outside the existing City Limits. This expansion is limited to three (3) identified locations (Sites A, B, &C), two in the eastern quadrant of the City and one in the northern quadrant.

Resolution No. 24-16 Page 2 June 13, 2024

2. A requirement that Specific Plan be adopted prior to annexation of Site A or Site C, and a requirement that a Final Development Plan be approved prior to the annexation of Site B.

3. A new term for the UGB, which would then expire on December 31, 2036.

FISCAL IMPACT
This agenda item is not expected to result in any financial impact to the City.

RECOMMENDATION
That the City Council consider adoption of Resolution No. 24-16 – “A Resolution of the City Council of the City of Buellton, California, Calling and Giving Notice of the Holding of an Election that is Requested to be Consolidated with the General Election to be Held on Tuesday, November 5, 2024 for the Submission to the Qualified Voters of the Question: Should the Buellton General Plan be Amended Until December 31, 2036, to Expand the Area within the Existing Urban Growth Boundary by Approximately 123 Acres (Allowing for Potential Expansion of City Limits within the Expanded Area) but Prohibit Other Changes to the City Limits or the Provision of Municipal Services Beyond the Amended Urban Growth Boundary Line Except by Another Initiative Election?”

ATTACHMENTS
Resolution No. 24-16 (Exhibit A and Exhibit 1)

RESOLUTION NO. 24-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUELLTON,

CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF AN

ELECTION THAT IS REQUESTED TO BE CONSOLIDATED WITH THE
GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 FOR THE SUBMISSION TO THE QUALIFIED VOTERS OFTHE QUESTION:

SHOULD THE BUELLTON GENERAL PLAN BE AMENDED UNTIL
DECEMBER 31, 2036, TO EXPAND THE AREA WITHIN THE EXISTING URBAN GROWTH BOUNDARY BY APPROXIMATELY 123 ACRES
(ALLOWING FOR POTENTIAL EXPANSION OF CITY LIMITS WITHIN

THE EXPANDED AREA) BUT PROHIBIT OTHER CHANGES TO THE CITY

LIMITS OR THE PROVISION OF MUNICIPAL SERVICES BEYOND THE

AMENDED URBAN GROWTH BOUNDARY LINE EXCEPT BY ANOTHER
INITIATIVE ELECTION?
WHEREAS, under the provisions of the law relating to General Law cities in the State of California, a General Election shall be held on November 5, 2024; and WHEREAS, it is the desire of the City Council to place before the voters of the City of Buellton an ordinance amending the Buellton General Plan to establish, until 2036, an amended policy entitled the City of Buellton’s “Urban Growth Boundary of 2024” to limit changes to the current boundary of the City of Buellton beyond an amended Urban Growth Boundary line with designated exceptions laid out fully in the ordinance; and WHEREAS, pursuant to California Elections Code Section 9222, the City Council may submit to the voters an ordinance to allow the voters to decide if the ordinance should be enacted; and
WHEREAS, pursuant to California Elections Code Sections 10400 et seq., the City Council desires that the special election be consolidated with the November 5, 2024 General Election.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Buellton as follows:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law cities there is called and ordered to be held in the City of Buellton, California on Tuesday, November 5, 2024 for the purpose of submitting to the voters the following Measure:

SHOULD THE BUELLTON GENERAL PLAN BE AMENDED UNTIL
DECEMBER 31, 2036, TO EXPAND THE AREA WITHIN THE EXISTING URBAN GROWTH BOUNDARY BY APPROXIMATELY 123 ACRES
(ALLOWING FOR POTENTIAL EXPANSION OF CITY LIMITS WITHIN

THE EXPANDED AREA) BUT PROHIBIT OTHER CHANGES TO THE CITY

LIMITS OR THE PROVISION OF MUNICIPAL SERVICES BEYOND THE

AMENDED URBAN GROWTH BOUNDARY LINE EXCEPT BY ANOTHER
INITIATIVE ELECTION?

Resolution No. 24-16 Page 2 June 13, 2024
SECTION 2. That the text of the ordinance submitted to the voters is attached as Exhibit “A”.

SECTION 3. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 4. The City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. Pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Santa Barbara is requested to place the “Urban Growth Boundary of 2024” on the ballot of the Special Election to be consolidated with the Presidential General Election scheduled for November 5, 2024.

SECTION 5. That the polls for the election shall be open at 7:00 a.m. of the day of the election and shall remain open continuously from that time until 8:00 p.m. of the same day when the polls shall be closed except as provided in Section 14301 of the Elections Code of the State of California.

SECTION 6. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 7. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 8. The City Clerk shall certify the passage and adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 13th day of June, 2024. ________________________________
Dave King
Mayor
ATTEST:
__________________________________
Linda Reid
City Clerk, Elections Official

EXHIBIT A
THE FULL TEXT OF THE PROPOSED INITIATIVE IS AS FOLLOWS:

CITY OF BUELLTON
URBAN GROWTH BOUNDARY OF 2024

FULL TEXT OF INITIATIVE
The people of the City of Buellton do ordain as follows:

Section 1. Title.

This initiative measure shall be known as the Buellton Urban Growth Boundary Initiative of 2024.

Section 2. Purpose and Findings.

A, Purpose. The purpose of this initiative is to amend the Urban Growth Boundary (UGB) line of the City of Buellton which shall include within it areas shown on the accompanying map (Exhibit 1). The Buellton UGB will achieve the following objectives:

1. Ensure that transitory short term political decisions do not harm the City of Buellton's quality of life, and ensure that agricultural, watershed, viewshed or open space uses which contribute to that quality of life are not prematurely or unnecessarily converted to non-agricultural or non-open space uses without public debate and a vote of the people;

2. Manage the City of Buellton's growth in a manner that fosters and protects the small town character of Buellton while encouraging appropriate economic development in and/or near the downtown Revitalization Area, as described in the 2025 General Plan Land Use Element Avenue of Flags/Highway 246 Urban Design Plan, and in accordance with the City's unique local conditions;

3. Encourage efficient growth patterns and protect the City of Buellton's quality of life by concentrating future development largely within existing developed areas consistent with the availability of infrastructure and services;

4. Promote stability in, and guidance for, the long-term planning for the City of Buellton by establishing a policy within the General Plan designating the geographic limits of long-term urban development, largely consistent with the existing City Limits, and allowing sufficient flexibility within those limits to respond to the City's changing needs over time;

5. Allow the City of Buellton to continue to meet its reasonable housing needs for all economic segments of the population, especially low and moderate income households, by encouraging the development of housing in areas where services and infrastructure are more efficiently available; and

6. Promote on lands outside the Buellton UGB ongoing agricultural and open space uses, such as productive investment for farming enterprises, preservation of natural resources, and uses that foster public health and safety.

B, Findings.

1. The unique character of the City of Buellton and the quality of life of its residents depend on the protection of a substantial amount of surrounding open space and agricultural lands.

The protection of such lands not only ensures the continued viability of agriculture, but protects the

available water supply and also contributes to flood control and the protection of wildlife, environmentally sensitive areas and irreplaceable natural resources. As importantly, maintaining a UGB around the City of Buellton would promote the formation and continuation of a cohesive community by defining the boundaries, by encouraging economic development of the Buellton Revitalization Area and by helping to prevent urban sprawl. Such a UGB promotes efficient municipal services and facilities by confining urban development to defined development areas.

2. As recognized by the City of Buellton General Plan:
"Many of the properties in the commercial core of the City, bisected by Avenue of Flags and Highway 246 near Highway 101, are underutilized."
"[R]esidential development should take advantage of existing infrastructure, as well as be located in the core area of Buellton."
"Compact contiguous development within the City boundaries is preferred over annexation and sprawling development."

3. Uncontrolled urban encroachment onto agricultural and watershed and open space areas will impair agricultural production and threaten the public health, safety and welfare by reducing beneficial production, causing increased traffic congestion, associated air pollution, and potentially serious water problems such as pollution, depletion and sedimentation of available water resources. Such urban encroachment would eventually result in both the unnecessary, expensive extension of public services and facilities and inevitable conflicts between urban and agricultural uses.

4. This Initiative ensures that the agricultural and open space uses outside of the Buellton UGB are inviolable against transitory short-term political decisions and that agricultural, watershed and open space lands as set forth in Government Code section 65560(b) as of November 5, 2024, outside the UGB are not prematurely or unnecessarily converted to non-agricultural or nonopen space uses without public debate and a vote of the people. Accordingly, the initiative requires that until December 31, 2036, the City of Buellton may not allow the provision of urban services or the creation of urban uses, other than in certain limited circumstances and according to specific procedures set forth in the initiative, outside the UGB.

5. The UGB is not intended to and shall in no way inhibit the Local Agency Formation Commission from changing or altering the Sphere of Influence line in accordance with state law.

The two lines, although coterminous in places, are independent one from the other in legal significance and purpose. While the Sphere of Influence line may be altered by the Local Agency Formation Commission in accordance with the provisions of state law, the UGB is a local land use policy of the City and shall not be changed except as provided herein.

Section 3. General Plan Amendment.

Upon the effective date of this initiative, the provisions in Section 3. General Plan Amendment, below, are hereby inserted into the City of Buellton 2025 General Plan, adopted November 17, 1993, and as amended through November 5, 2024, beginning at page LU-2 of the General Plan Land Use Element, to replace the existing section of the same title":
"CITY OF BUELLTON URBAN GROWTH BOUNDARY
Introduction
The voters of the City of Buellton have, through the initiative process, established and adopted an urban growth boundary line denominated the Buellton Urban Growth Boundary (UGB).

Its purpose, principles, implementation procedures and methodologies for amendment are set forth in this subsection.

1. PURPOSE

The purpose of this UGB is to ensure that the development policies and underlying goals, objectives and principles set forth in the Buellton 2025 General Plan relating to Land Use are inviolable against transitory short term political decisions and that agricultural, watershed and open space lands are not prematurely or unnecessarily converted to other non-agricultural or non-open space uses without public debate and a vote of the people.

2. PRINCIPLES
Continued urban encroachment into agricultural and watershed areas will impair agriculture and threaten the public health, safety and welfare by causing increased traffic congestion, associated air pollution, and potentially serious water problems such as pollution, depletion and sedimentation of available water resources. Such urban encroachment would eventually result in both the unnecessary, expensive extension of public services and facilities and inevitable conflicts between urban and open space/agricultural uses.

The unique character of the City of Buellton and the quality of life of its residents depend on the protection of a substantial amount or surrounding open space, natural resources and agricultural lands. The protection of such lands not only ensures the continued viability of agriculture, but also contributes to flood control and the protection of wildlife, environmentally sensitive areas, and irreplaceable natural resources. As importantly, adopting a UGB will promote the formation and continuation of a cohesive community by defining the boundaries, by encouraging economic development of the Buellton Revitalization Area and by helping to prevent urban sprawl. Such a UGB will promote efficient municipal services and facilities by confining urban development to defined development areas.

3. IMPLEMENTATION
a) The City of Buellton hereby amends the UGB of the City of Buellton which shall include within it areas shown on the accompanying map (Figure LU-1), The City Limits and the UGB line are illustrated in Figure LU-I.
b) Until December 31, 2036, the City of Buellton shall restrict urban services (except temporary mutual assistance with other jurisdictions) to within the UGB, and only uses consistent with agriculture and the preservation of open space lands as set forth in Government Code section 65560(b) as of November 5, 2024, shall be allowed beyond the UGB, except as provided herein.

Other than the exceptions provided herein, upon the effective date of this General Plan amendment, the City and its departments, boards, commissions, officers and employees shall not grant, or by inaction allow to be approved by operation of law, any General Plan amendment, rezoning, specific plan, tentative subdivision map, special use permit, building permit or any other discretionary entitlement which is inconsistent with the UGB, unless in accordance with the amendment procedures of this General Plan amendment.
c) "Urban services" shall include, but not be limited to, water and sewer services.

4. AMENDMENT PROCEDURES
Until December 31, 2036, the foregoing Purposes, Principles and Implementation provisions may be amended only by a vote of the people commenced pursuant to Article I of Chapter 3 of Division 9 of the Elections Code, or pursuant to the procedures set forth below:
a). The City Council may amend the UGB described herein if it deems it to be in the public interest, provided that the amended boundary is within the limits of the UGB established by the Buellton Urban Growth Boundary Initiative of 2024.
b) The City Council, following at least one public hearing, may amend the UGB to comply with state law regarding the provision of housing for all economic segments of the community. For that purpose the City Council may amend the UGB as described herein and as designated on Figure LU-I in order to include lands to be designated for residential uses. Such amendment may be adopted

only if the City Council makes each of the following findings based on substantial evidence:
i) That the land is immediately adjacent to the existing UGB and to serviceable water and sewer connections; and
ii) That the proposed development is necessary to comply with a state law imposing a mandatory housing obligation (e.g., the provision of affordable housing), and the area of land within the proposed development will not exceed the minimum necessary to comply with the mandatory housing obligation; and
iii) That there is no existing land available within the UGB to accommodate development that will address the housing need identified in the analysis by which the City has determined that it is not in compliance with State law. c) The City Council, following at least one public hearing, may amend the UGB if the City Council makes each of the following findings:
i) Application of the provisions of subsections 1 or 2 of these amendment procedures are unworkable as applied to a specific parcel, and failure to amend the UGB would constitute an unconstitutional taking of a landowner's property for which compensation would be required; and ii) The amendment and associated land use designations will allow new land uses only to the minimum extent necessary to avoid an unconstitutional taking of the landowner's property.
d) The City Council, following at least one public hearing, may place any amendment to the UGB or provisions of this initiative on the ballot in the manner provided by state law. e) The City Council may, following at least one public hearing, amend the UGB to include land contemplated for construction of public schools or public parks. Such amendment may be adopted only if the City Council makes each of the following findings:
i) The land is immediately adjacent to existing compatibly developed areas and there is evidence that the Fire Department, Police Department, Department of Public Works, the Community Services Department, and the applicable water and sewer districts with jurisdiction over such land have or will provide adequate capacity to accommodate the proposed development and provide it with adequate public services; and
ii) That there is no existing land available within the UGB to accommodate the proposed development.
f) The City Council may reorganize, reorder and renumber General Plan provisions, including the provisions of this General Plan amendment." Section 4. Conforming Amendments.

In light of the General Plan amendments set forth above, the City of Buellton 2025 General Plan adopted November 17, 1993, and as amended through November 5, 2024, is hereby further amended as set forth below in order to promote internal consistency among the various elements of the General Plan. Text to be inserted into the General Plan is indicated in bold italic type. Text to be deleted is presented in strikethrough type. Text in standard, bold or italic type currently appears in that fashion in the General Plan and remains unchanged by this amendment.

The following amendments may be further amended by the City Council without a vote of the people, provided that no inconsistencies with the UGB or with the balance of the 2025 General Plan are created thereby.
a) Page LU-I, Introduction, amended to read:
"The City Limits, the Buellton Urban Growth Boundary line, and the boundaries of

the City's Sphere of Influence and Planning Area are depicted on Figure LU-1. This Land Use Element provides for the opportunity for infill development within the City limits and the Buellton Urban Growth Boundary line. The City's Sphere of Influence is currently coterminous with the City limits and the Buellton Urban Growth Boundary line, and the Land Use Element does not currently project growth outside of the existing City limits and the Buellton Urban Growth Boundary line.

However, the Land Use Element contains policies and programs that may call for a Sphere of Influence study to identify planned growth areas in the future. The City also has a "Comment Area" that consists of County lands for which the City will review future development applications for consistency with City goals and policies and present comments to the County as appropriate.

The Land Use Element goals, policies, and programs, particularly as they relate to the Buellton Urban Growth Boundary, are intended to preserve the small town character of Buellton." b) Figure LU-I text amended to read:
"City Limits, Buellton Urban Growth Boundary and Sphere of Influence Existing City Limits, Buellton Urban Growth Boundary, and Sphere of Influence" c) Page LU-1 8, General Policies, amended to read:
"L-I The Buellton Urban Growth Boundary, sphere of influence, planning area, and land use designations are shown on Figures LU-I and LU-3. The land use designations and policies of this General Plan apply to the sphere of influence. Public improvements and significant new private development proposed in the planning area shall be reviewed by the City.

L-2 Further annexations to the City may occur when:
a. Substantial public benefit may be realized through the annexations, such as the provision of open space, additional parkland, or the protection of scenic vistas, or natural resources; or special type of use is proposed that cannot be practically accommodated in the existing city limits. b. The annexations constitute fiscally sound additions to the City, as documented in a Fiscal Impact Report;
c. Consistency with State law and Local Agency Formation Commission standards and criteria can be assured;
d. Neighborhood identities are not compromised by the annexations; e. Adequate municipal services can be provided to the annexed area; f. Annexations are complimentary to ongoing redevelopment efforts regarding infill housing and the vitality of the City's downtown commercial center.
g. Annexations support optimal return from public investment on existing and new roads and bridges, schools, utilities and drainage facilities, transit systems, or other public services and facilities.
h. Ample park land is provided for residential annexations, especially on the east north end of the City.
i. For sites A and C on Figure LU-1, a City-approved specific plan must be adopted for each site prior to annexation.
j. Site B must have pre-zoning and a City-approved Final Development Plan prior to annexation.

The Planning Commission shall review the merits of a request for annexation based on these criteria, and make a recommendation to the City Council. City Council shall review the merits of a request for annexation, based on the above criteria, and make a presentation to the people of Buellton, as required by this General Plan."

Section 5. Implementation
A. At such time as Section 3. General Plan Amendment, and Section 4. Conforming Amendments, above, are inserted in the City of Buellton 2025 General Plan, any provisions of the General Plan that are inconsistent with Section 3. General Plan Amendment, and Section 4.

Conforming Amendments, above, shall not be enforced.

B. The City of Buellton is hereby authorized and directed to amend the Buellton 2025 General Plan, all specific plans, the City Zoning Ordinance, the City Zoning Map, and other ordinances and policies affected by this initiative as soon as possible and in the manner and time required by any applicable state law, to ensure consistency between the policies adopted in this initiative and other elements of the Buellton 2025 General Plan, all specific plans, the City Zoning Ordinance, the City Zoning Map, and other City ordinances and policies.

Section 6. Exemptions for Certain Projects.

A. This initiative shall not apply to any development project or ongoing activity that has obtained, as of the effective date of this initiative, a vested right pursuant to state or local law.

B. This initiative shall not be interpreted to apply to any land use that, under state or federal law, is beyond the power of the local voters to affect by the initiative power reserved to the people via the California Constitution.

Section 7. Severability and Interpretation.

This initiative shall be interpreted so as to be consistent with all federal and state laws, rules and regulations. If any section, subsection, paragraph, subparagraph, sentence, clause, phrase, part or portion of this initiative is held to be invalid or unconstitutional by a final judgment of a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this initiative. The voters hereby declare that this initiative, and each section, subsection, paragraph, subparagraph, sentence, clause, phrase, part or portion thereof would have been adopted or passed even if one or more sections, paragraphs, subparagraphs, sentences, clauses, phrases, parts or portions are declared invalid or unconstitutional. If any provision of this initiative is held invalid as applied to any person or circumstance, such invalidity shall not affect any application of this initiative that can be given effect without the invalid application. This initiative shall be broadly construed in order to achieve the purposes stated in this initiative.

Figure LU-1
(Exhibit 1 - Urban Growth Boundary of 2024)
Legend
- Existing City Limits and Sphere of Influence
- Urban Growth Boundary beyond existing City
Limits
Site A
Site B

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 13

To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: June 13, 2024
Subject: Presentation on Santa Barbara County Master Plan for Aging ______________________________________________________________________________

BACKGROUND
The City has been contacted by Margaret Weiss, a Project Coordinator for the Santa Barbara County Adult and Aging Network (SBCAAN). Ms. Weiss has asked to present a brief report to the City Council on the Master Plan for Aging.

Attached are the slides that Ms. Weiss will present, along with some more detailed information on Buellton in light of the AARP’s Livability Index.

RECOMMENDATION
Staff recommends that the City Council receive Ms. Weiss’ report and direct staff as appropriate.

ATTACHMENTS
Attachment 1 – Slide Presentation
Attachment 2 – Buellton’s AARP Livability Index Information

Moving Forward with the Master Plan for Aging

• A blueprint for aging across the
lifespan
• Addressing the demographic shift
toward an older, more diverse
population
• Benefiting all ages and abilities,
across all sectors of the
community
• Creating age and disability
friendly communities by design
• Opening the door to future
resources and funding
Master Plan for Aging

5 Bold Goals
of the MPA

Action in Santa Barbara County
• Behavioral and mental health needs
(California Mental Health Oversight and Accountability Commission) • Counseling and case management
(Modernization of the Older Americans Act)
• Digital connections
(California Dept of Aging)
• Senior Nutrition Program
(California Dept of Aging)
• CalAIM Enhanced Care
(CenCal Health)
• Aging & Disability Resource Center
(AAA and ILRC)

Local Action
PHASE 1 (2021-2023)
• Addressed senior housing concerns via
Housing Element Updates
• Partnered with Caring Together Santa Barbara
County
• Community Forums
PHASE 2 (2023 – 2025)
• 1 of 15 regions to receive initial funding to
create a plan
• Conducting community assessment to
understand the experience of aging in our area
• Creating a plan anchored in local data and the
needs of local people

Over age 60:
• 1 in 3 struggle with poverty
(CA Dept of Aging, Master Plan for Aging Data Dashboard, 2023) • 1 in 3 live with a disability
(US Census Bureau American Community Survey, 2022)
• 1 in 5 have a chance of
developing dementia
(CA Health Care Foundation, 2023)
• 7 in 10 need help at home or in
a facility
(US Dept of Health and Human Services, 2020)
• Housing is unavailable and
unaffordable for many
1 in 4 people will be age
60 or older in 2030

Age Friendly Communities
• Walkable neighborhoods
• Transportation options
• Access to quality
services
• Opportunities to engage
in community activities
• Housing that is
affordable and adaptable

AARP’s Age-Friendly Network of Communities
Well-designed, age-friendly
communities foster economic
growth and make for happier,
healthier residents of all ages
and abilities.

The Network includes California,
9 other states, 1 territory, and
837 cities. Will Buellton be next?
We are here to assist you.

Joining the AARP Network

Member Benefits
• An organizing structure for community improvements that benefit people of all ages
• A process that fosters partnerships among community groups and local stakeholders
• Tools: expert guidance and support, best-practice resources, webinars, technical assistance, e-newsletters, connections to other communities • Results:
• 68% of communities advance a policy change
• 86% of communities overcome a barrier

AARP Livability Index – Buellton
Score determined:
• Housing
• Neighborhood
• Transportation
• Environment
• Health
• Engagement
• Opportunity

AARP Livability Index – Buellton

Moving Forward Together
Adult & Aging Network
SBCAAN.org
Master Plan for Aging
SBCAAN.org/master-plan-for-aging
Margaret Weiss, MPH
Project Coordinator
[email protected]

Buellton, California
Community Level: City
Location: California > Santa Barbara County
Population: 5,276
2023 average city score
48 23
2023 lowest
city score
73 2023 highest
city score
0 59 100
The overall
livability
index score
for Buellton,
California is

59. This is in the
top half of
communities
in the U.S.

Surprised by the score? Issues surrounding livable communities are complex and interconnected.

Learn more about our methodology and the key factors of livability Money Work & Jobs Social Security Medicare Caregiving Games Travel More...

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Membership
& Benefits
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Do
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Category Scores
These are the category scores for Buellton, California. Explore the metrics and policies behind the numbers.
0 52 100
Key: Getting
Better
No
Change
Getting
Worse
Imputed
Data
Performance: Top Third of
Communities
Middle
Third
Bottom
Third
Housing
Affordability and Access
Indicators: Metrics 2015
Value Change 2023 Value& Measure Tertile
2023
Median US
City
Zero-step entrances 62.0% of
units 53.8%
Availability of multifamily housing

14.2% of
units are
multi-family

18.5% of
units are
multi-family

8.7%
Housing costs $1,396 per
month
$1,559 per
month $803
Housing cost burden

23.2% of
income spent
on housing

18.7% of
income spent
on housing

12.8%
Availability of
subsidized housing

36.1 units
per 10,000
people

0.8 Indicators: Policies Is there a policy here?
State and local inclusive design laws
State and local laws that make housing accessible for people of all No Policy

abilities
State and local housing trust funds
State and local funds that support the development and
preservation of affordable housing
County Policy
State manufactured housing protections
State laws guaranteeing notice and/or first right of purchase to residents of manufactured housing communities prior to sale No Policy
State foreclosure prevention and protection
State policies and programs that protect homeowners from losing their homes to foreclosure
No Policy
State accessory dwelling unit support
State laws that facilitate the creation of local accessory dwelling units.

State Policy
State and local plans to create age-friendly communities Communities that have taken comprehensive steps to prepare for the aging of the U.S. population
State Policy

0 55 100
Key: Getting
Better
No
Change
Getting
Worse
Imputed
Data
Performance: Top Third of
Communities
Middle
Third
Bottom
Third
Neighborhood
Proximity and Security
Indicators: Metrics 2015
Value Change 2023 Value& Measure Tertile
2023
Median US
City
Access to grocery
stores and farmers
markets

0.3 stores
and markets 0.0
Access to parks 1.7 parks 0.0
Access to libraries 0.8 libraries 0.7 libraries 0.0
Access to jobs by
transit 6244.5 jobs 0.0
Access to jobs by
auto 5923.8 jobs 5314.7
Diversity of
destinations

0.90 (Index
from 0 to 1)

0.80 (Index
from 0 to 1) 0.42
Activity density
2108.0 jobs
and people
per sq. mi.
1689.2 jobs
and people
per sq. mi.
198.4
Crime rate
251.0 crimes
per 10,000
people
257.3 crimes
per 10,000
people
197.4
Vacancy rate 4.6% of units
are vacant

13.9% of
units are
vacant

12.5%
Indicators: Policies Is there a policy here?

State and local TOD programs
State and local programs that support transit-oriented
development
No Policy
State and local plans to create age-friendly communities Communities that have taken comprehensive steps to prepare for the aging of the U.S. population
State Policy

0 46 100
Key: Getting
Better
No
Change
Getting
Worse
Imputed
Data
Performance: Top Third of
Communities
Middle
Third
Bottom
Third
Transportation
Safety and Convenience
Indicators: Metrics 2015
Value Change 2023 Value& Measure Tertile
2023
Median US
City
Frequency of local
transit service

3.7 buses and
trains per
hour

0.0 ADA-accessible
stations and vehicles

18.8% of
stations and
vehicles are
accessible

82.2% of
stations and
vehicles are
accessible

82.2%
Walkability

13.80 trips
per
household
per day

6.17 Congestion

29.1 hours
per person
per year

0.0 Household
transportation costs
$17,140 per
year $16,848
Speed limits 36.0 miles
per hour 29.3
Crash rate

15.4 fatal
crashes per
100,000
people per
year

11.0 Indicators: Policies Is there a policy here?

State and local Complete Streets policies
State and local Complete Streets policies State Policy
State human services transportation coordination
State human services transportation coordination councils State Policy State volunteer driver policies
State policies that remove barriers to volunteer driver programs State Policy State and local plans to create age-friendly communities Communities that have taken comprehensive steps to prepare for the aging of the U.S. population
State Policy

0 61 100
Key: Getting
Better
No
Change
Getting
Worse
Imputed
Data
Performance: Top Third of
Communities
Middle
Third
Bottom
Third
Environment
Clean Air and Water
Indicators: Metrics 2015
Value Change 2023 Value& Measure Tertile
2023
Median US
City
Drinking water
quality

3.70% of
people are
exposed to
violations

0.01% of
people are
exposed to
violations

0.00%
Regional air quality

2.7 unhealthy air
quality days
per year

5.0 unhealthy air
quality days
per year

3.9 Near-roadway
pollution

0.00001% of
people are
exposed

0.00%
Local industrial
pollution

0.00 RSEI
Score from 0
to 13,248

0.00 Indicators: Policies Is there a policy here?
State utility disconnection policies
State date-based policies prohibiting disconnection of utility service
No Policy
Local multi-hazard mitigation plans
FEMA-approved local multi-hazard mitigation plans City Policy, County Policy State energy efficiency scorecard
State Policy

State policies that support energy-efficient buildings, facilities, and appliances
State Policy
State and local plans to create age-friendly communities Communities that have taken comprehensive steps to prepare for the aging of the U.S. population
State Policy

0 86 100
Key: Getting
Better
No
Change
Getting
Worse
Imputed
Data
Performance: Top Third of
Communities
Middle
Third
Bottom
Third
Health
Prevention, Access and
Quality
Indicators: Metrics 2015
Value Change 2023 Value& Measure Tertile
2023
Median US
City
Smoking prevalence

11.1% of
adults smoke
regularly

18.8%
Obesity prevalence

19.3% of
adults are
obese

28.5% of
adults are
obese

35.2%
Access to exercise
opportunities

93.4% of
people have
access

64.8%
Healthcare
professional shortage
areas

0.0 (Index
from 0 to 25)

0.0 (Index
from 0 to 25) 12.0
Preventable
hospitalization rate

18.5 preventable
hospitalizations
per 1,000
patients

38.2 Patient satisfaction

97.0% of
patients are
satisfied

87.0% of
patients are
satisfied

69.0%
Indicators: Policies Is there a policy here?
State and local smoke-free laws
State Policy

State and local laws that prohibit smoking in workplaces, restaurants, and bars
State Policy
State and local plans to create age-friendly communities Communities that have taken comprehensive steps to prepare for the aging of the U.S. population
State Policy

0 61 100
Key: Getting
Better
No
Change
Getting
Worse
Imputed
Data
Performance: Top Third of
Communities
Middle
Third
Bottom
Third
Engagement
Civic and Social Involvement
Indicators: Metrics 2015
Value Change 2023 Value& Measure Tertile
2023
Median US
City
Broadband cost and
speed

31.4% of
residents
have highspeed,
competitivelypriced service

73.8%
Opportunity for civic
involvement

6.1 organizations
per 10,000
people

23.3 organizations
per 10,000
people

8.0 Voting rate 57.1% of
people voted 63.6%
Social involvement
index

1.26 (Index
from 0 to 2.5) 1.02
Cultural, arts, and
entertainment
institutions

2.8 institutions
per 10,000
people

1.9 Indicators: Policies Is there a policy here?
State barriers to community broadband
Absence of state policies that prevent or discourage communities from operating public broadband networks
No Policy
Early, absentee, or mail-in state voting laws

Early, absentee, or mail-in state voting laws
State laws allowing early, no-excuse absentee, or mail-in voting; State Policy Local human rights commissions
Local human rights commissions No Policy
Municipal LGBTQ+ anti-discrimination laws
Total score of 75 or greater from the Human Rights Campaign Municipal Equality Index
No Policy
State and local plans to create age-friendly communities Communities that have taken comprehensive steps to prepare for the aging of the U.S. population
State Policy

0 54 100
Key: Getting
Better
No
Change
Getting
Worse
Imputed
Data
Performance: Top Third of
Communities
Middle
Third
Bottom
Third
Opportunity
Inclusion and Possibilities
Indicators: Metrics 2015
Value Change 2023 Value& Measure Tertile
2023
Median US
City
Income inequality 0.48 (Index
from 0 to 1)

0.48 (Index
from 0 to 1) 0.45
Jobs per worker 0.66 jobs per
worker

0.70 jobs per
worker 0.70
High school
graduation rate

98.9% of
students
graduate

95.0% of
students
graduate

89.7%
Age diversity 0.89 (Index
from 0 to 1)

0.86 (Index
from 0 to 1) 0.84
Indicators: Policies Is there a policy here?
Local government creditworthiness
Local government AAA general obligation bond rating No Policy State and local minimum wage increase
State and local minimum wage is higher than the federal minimum wage and is adjusted for increases in the cost of living State Policy
State expansion of the Family and Medical Leave Act
State policies that expand upon the federal Family and Medical Leave Act (FMLA) to provide additional leave benefits to workers State Policy
State and local plans to create age-friendly communities Communities that have taken comprehensive steps to prepare for State Policy

the aging of the U.S. population

Characteristics of Buellton, California
Demographics
Total Population:
5,276
Climate
2022 Temperature January July
Lowest 41° 57°
Average 52° 70°
Highest 63° 83°
2022 Avg. Precipitation January July
0" 0"
Black/African American: <1%
Asian American: <1%
Hispanic/Latino: 24%
White: 90%
American Indian/Alaska Native: <1%
Age 50+: 45%
Age 65+: 21%
% of the population with a disability: 11%
Life Expectancy: 82 years old
Households Without a Vehicle: 1%
Median Household Income: $82,366
% of the population with income below poverty: 2%
Upward Mobility: 90
Characteristics Sources

Use the Map to Explore Buellton, California in Detail
Take a deeper dive into a neighborhood with our interactive map that includes layers of category scores, metrics and demographic information. See how livability varies from one neighborhood to the next.

Total Score
No Data 0 - 46 46 - 50 50 - 53 53 - 57 57+

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V2023Downloaded_2024-04-18

CITY OF BUELLTON
City Council Agenda Staff Report

City Manager Review: SW
Council Agenda Item No.: 14

To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: June 13, 2024
Subject: Discussion of Possible Changes to Planning Commission Appointment Procedures, Planning Commission Duties, and Planning Commissioner Terms

BACKGROUND
The City Council has made various requests over the past year to review procedures associated with the Planning Commission; specifically as to the scope of its purview, the procedures for appointment of, and appropriate terms for, Commissioners. Given the approach of the City Council election period, and the likely need to appoint Planning Commissioners shortly after the election, staff brings this item to the City Council for consideration and discussion. The goal of this item if for the City Council to give direction to staff regarding the desired approach for each of these items. Staff will then return to the City Council at upcoming meetings with the appropriate documents to effect any changes desired by the Council.

The items to be considered are discussed below. Staff endeavors to provide sufficient information to allow the City Council to discuss and consider each of the items, with alternative approaches provided, but without providing an exhaustive list of options, which would likely prove to be unproductive. Therefore, the discussion of each item will include a description of the status quo (which may be considered a valid choice), as well as one or two alternative approaches. Please note that the City Council is not limited to these alternatives and can devise its own alternatives that more closely meet the City Council’s needs and desires. The City Manager and City Attorney will be prepared to help the City Council as needed in finding alternative approaches.

Scope of Planning Commission Purview
The Planning Commission acts as an advisory body to the City Council on all planning and development issues, and is a decision-making body tasked with ensuring that the General Plan is implemented by reviewing development applications and balancing City policy with community input. The Commission has operated since its inception without a formal

Planning Commissioner Appointment, Page 2 June 13, 2024 Duties, and Terms
document identifying how it should function and how it should make its decisions.

Questions have been raised by Councilmembers as to whether or not there should be a guiding document for Planning Commission operation. California Government Code Section 65102 authorizes a city council to establish any rules, procedures, or standards for its planning commission that do not conflict with state or federal laws. Therefore, should the City Council determine that such a guiding document be appropriate, it can create one.

Status Quo
The Commission has largely been guided by the Planning Department staff with regard to interpretation of the City’s major policy documents, such as the General Plan, Specific Plans, Municipal Code, Architectural Design Guidelines, and the like. This approach has generally worked well, but there are some limitations to it.

The conduct of Commission meetings is the responsibility of the Commission Chair, with guidance (when necessary) from the advice of the Planning Director. This arrangement is generally modelled after the procedure for the conduct of City Council meetings, which is established by City Council resolution. This tends to work well, though there are differences in scope and function between City Council and Planning Commission meetings which may warrant different procedures.

The Planning Commission is a body supported by City staff, but not bound by it. The function of the Planning Department in the Planning Commission arena is to provide the Commission with information relevant to the matters being considered, analysis of those matters in light of established City policy and sound planning principles, and recommendations based upon this analysis. What this Commission chooses to do with this information and recommendation is left to their discretion.

The assumption is that decisions of the Commission are based upon rational findings of consistency with the City’s General Plan and Zoning Ordinance, as required by the Municipal Code. However, there are no adopted limitations on the issues to be considered when making a decision, and the use of discretion in certain situations can lead to decisions being made based upon personal considerations of individual Commissioners rather than a determination based upon required findings of fact. When this occurs, the Commission’s action may be seen as policy making, which is outside its established roles to either function as an advisory body or to make decisions on projects with the intent of implementing the General Plan. Policy making is the sole purview of the City Council.

Alternative 1
Should the City Council decide that some more formal definition of the Planning Commission’s duties is appropriate, the most basic approach would involve a simple document, adopted by City Council resolution, which defines the scope of the Planning Commission’s purview. This definition could include the general areas of Planning Commission responsibility, to include areas that may be beyond the scope identified in state law (such as making decisions on tree and landscape preservation issues).

Additionally, this document could identify which types of issues may be considered (and

Planning Commissioner Appointment, Page 3 June 13, 2024 Duties, and Terms
which may not) when the Commission exercises its discretion as a decision-making body, to avoid having the Commission inadvertently move into a policy making role.

Staff can return such a resolution to the City Council in relatively short order if so directed.

Alternative 2
In the event that the City Council determines that an enumeration of Planning Commissions Policies and Procedures is desirable in addition to a formal definition of duties, then it may wish to consider the development of a Planning Commission handbook, similar to the City Council Manual that the City Council adopted in October of 2022.

The development of such a handbook is probably best undertaken with the expectation that it will take a fair amount of time to complete. While some aspects of the handbook can be informed by the City Council, other aspects will best be developed with considerable input from the Planning Commission itself, particularly such aspects as general procedures and the conduct of meetings. Therefore, several months should be given to allow for a thorough development to take place, and to allow the Planning Commission the ability to contribute to the content of the handbook, consider a draft, and make a recommendation to the City Council.

If the City Council desires a more immediate first step, staff could bring a resolution identified in Alternative 1 to the Council relatively quickly, and then follow up with the development of the handbook subsequent to that.

Planning Commissioner Appointment
Shortly after the seating of the new Councilmembers following the 2022 election, the Council raised questions regarding the process used in the appointment of Planning Commissioners. This has been raised several times since then, and is being incorporated into this item to allow the matter to be addressed prior to the next City Council election and the subsequent need to seat Planning Commissioners whose terms will have expired.

Status Quo
The current process for the seating of Planning Commissioners is similar to a public job interview process. As required by law, the City Clerk posts an announcement of upcoming vacancies on the City’s website and other locations. Persons interested in serving on the Commission submit an application to the City Clerk, who compiles them until the closing date of the application period. Following the closing date, the City Clerk schedules an item on an upcoming City Council meeting agenda. At the noticed meeting, the City Council interviews the applicants and votes as a body to select applicants to fill the open seats.

This process has worked well in the past, and provided persons interested in serving on the Commission the opportunity to present themselves to the City Council has a whole for consideration. However, the dynamics on the City Council have changed with the imposition of election of Council members by district in 2022 and will likely continue to change as the remaining two at-large City Council seats are filled with by-district election this year.

Planning Commissioner Appointment, Page 4 June 13, 2024 Duties, and Terms
The current process has the benefit of being very open and transparent. However, it also leaves open the potential for the selection of all Planning Commissioners by a simple majority of the City Councilmembers. This could result in the views (and/or districts) of one or two Councilmembers not being represented on the Planning Commission.

Alternative 1
An alternative approach that could ensure more balanced representation of the political views of each Councilmember would involve allowing each Councilmember to appoint a Planning Commissioner, with each appointment subject to ratification of the entire City Council. The City Clerk would announce seats to be filled in the normal manner, and ask for interested persons to submit applications. Once the closing of the application period occurs, each City Councilmember would be given copies of the applications from which to select an appointment.

Alternative 2
A second alternative would also help ensure representation of each Councilmember’s views, but also representation of each district. This alternative would mirror Alternative 1, except that each Councilmember would be required to select a candidate from the district that the Councilmember represents. This could potentially result in situations wherein no applications are received from individual districts, which would result in the need to develop a process to ensure that each Commission seat is filled.

Planning Commissioner Terms
In addition to questions and concerns regarding the process of Planning Commissioner appointments following the last election, there were also concerns raised with regard to the appropriate length of terms for Planning Commissioners. There has been some sentiment that a four year term is too long, and that a shorter term would be more appropriate. The establishment of new term lengths for Planning Commissioners may be more desirable if one of the two alternative approaches to Planning Commissioner selection is chosen, although there may be some reason to change Commissioner terms even if the status quo selection process is maintained.

As term length of Planning Commissioners is established by Municipal Code Section

2.28.060, any change to terms will require the adoption of an ordinance. Staff will return with such an ordinance if directed by the City Council.

Status Quo
The current model for terms is similar to the model for at-large Councilmember elections before the City adopted a separately elected mayor with a two-year term. In the case of the Planning Commission, two of our current Commissioner terms will expire this year, while three will expire in 2026.

Planning Commissioner Appointment, Page 5 June 13, 2024 Duties, and Terms
One of the benefits of the current four-year staggered term structure is that there is a continuity of experienced members on the Commission, as at least two members on the Commission will have served two years or more. Obviously, a change to this model could mean that a situation could arise where all of the Commission members are new to the position. Staff is available to provide guidance to the new Commissioners were this to occur. Additionally, this possibility may mean that prior experience serving on the Commission may be viewed more favorably by Councilmembers as they select Commissioners.

Alternative 1
A shortened term of two years could be considered by the City Council. A two-year term length would allow the City Council re-consider appointments following each election.

This might result in the Planning Commission more closely reflecting the make-up of the City Council as it may change in each election. This is particularly true if the City Council maintains the status quo method of appointing Commissioners.

In the event that the City Council chooses a method wherein each Councilmember nominates a Planning Commissioner, a two-year term would allow for a Councilmember to replace a Commissioner half-way through the Councilmember’s term if that were deemed desirable.

Note regarding existing Commissioner Terms
Shortening the term of a Planning Commissioner or moving to a process which allows each Councilmember to nominate a Commissioner could require the early termination of the terms of three existing Commissioners which expire in 2026.

Conclusion
The decisions before the City Council on this item are purely matters of policy. As such, staff is not presenting recommendations for any of the matters under consideration.

However, as noted above, staff will provide advice and recommendations as to specifics of implementation of any potential changes (including those which may not be found in this report) that the City Council may wish to explore.

FISCAL IMPACTS
There is no immediate fiscal impact associated with this item.

RECOMMENDATION
That the City Council consider the various items discussed in this report and direct staff as appropriate.