Agenda packet, regular meeting — Buena Park City Council, June 24, 2025 (part 2 of 6)

PASSED AND ADOPTED this 24th day of June 2025, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
_________________________________________
Mayor
ATTEST:
_______________________________
City Clerk
I, Adria M. Jimenez, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this 24th day of June 2025. ______________________________________
City Clerk
Aon Risk Insurance Services West, Inc.

CA License #: 0363334
Proprietary & Confidential
City of
Buena Park
Renewal Proposal
Difference in Conditions
(Earthquake Only)
July 1, 2025 to July 1, 2026
May 31, 2025
Contents
Executive Summary
Insured’s Acknowledgement and Instruction to Bind
Aon Service Team
Quote Comparisons
• Difference in Condition (Earthquake)
• Details of Payment Terms
Appendix
• Copy of Insurance Quotes
2 This insurance document is furnished to you as a matter of information for your convenience. It only summarizes the listed proposed policy(ies) and is not intended to reflect all the terms and conditions or exclusions of such proposed policy(ies). Moreover, the information contained in this document reflects proposed coverage as of the effective date(s) of the proposed policy(ies) and does not include subsequent changes. This document is not an insurance policy and does not amend, alter or extend the coverage afforded by the listed proposed policy(ies). The insurance afforded by the listed proposed policy(ies) is subject to all the terms, exclusions and conditions of such policy(ies).

The services and placements outlined in this proposal will be provided in accordance with the terms of the notices and policies set forth in the Commercial Risk Solutions U.S. Brokerage Terms of Service.

Proprietary & Confidential
Proposal Date: xx/xx/20xx
Proprietary & Confidential │ Edition Date: June 24, 2024 Executive Summary
This year’s renewal reflects favorable pricing
adjustments despite increased insured values, with
overall program costs coming in below the prior year.

We worked closely with markets to maintain broad
coverage terms while achieving meaningful savings for
the City.

Overall, the total program premium is down by
-$26,001.36, or approximately –7%.

Difference in Conditions (EQ)
○ The Total Insured Value increased to
$105,972,284 this year, up from $102,885,712,
reflecting a 3% increase in exposure.
○ Despite the higher TIV, the program experienced
rate relief, leading to a premium decrease of -7%.

In addition to renewing at expiring limits, we also
obtained pricing for expanding the DIC programs limit.

Increasing the program limit to $30M from the current
$25M limit would result in a total premium of
$340,474.04 (an additional $10,726 in premium), while
expanding to $35M in program limits would bring the
total to $359,554.55 (an additional $29,806 in
premium). In times of a soft market, it is always
recommended to increase limits to hedge against a
future hard market. When increased limits are
purchased, not only does it provide more protection for the policy period, but it also provides a bargaining
ability in future renewals.

Proprietary & Confidential 3
Proprietary & Confidential
Coverage Carrier Premium
$25M Option 1 $30M Option 2 $35M Option 3
Option
Selected
Difference in Conditions (EQ) – Primary ($10M Limit) Lexington Insurance Co. & Arch Insurance Co. $195,010.20 □ Difference in Conditions (EQ) – Excess ($15M xs $10M Limit) Underwriters At Lloyds of London – Catalytic $134,737.89 □ Difference in Conditions (EQ) – Excess ($20M xs $10M Limit) Underwriters At Lloyds of London – Catalytic $145,463.84 □ Difference in Conditions (EQ) – Excess ($25M xs $10M Limit) Underwriters At Lloyds of London – Catalytic $164,544.19 □ GRAND TOTAL $329,748.09 $340,474.04 $359,554.39
Insured’s Acknowledgement and Instruction to Bind
We hereby acknowledge receipt and review of the information presented in the Renewal Proposal (“Proposal”) dated May 31, 2025 for Difference in Condition (including EQ) and provided in the Compensation for the Value We Deliver disclosure. We hereby instruct Aon Risk Services to bind the insurance program(s) selected by Us and understand that Our instruction to bind constitutes an acceptance of the terms and conditions and payments described in this Renewal Proposal. We further agree that Aon is entitled to collect from the insurers the compensation set forth in Commission Disclosure Report.

We request binding the following
4 Date: ______________________________________
On behalf of City of Buena Park: ______________________________________ Proprietary & Confidential
Proposal Date: xx/xx/20xx
Proprietary & Confidential │ Edition Date: June 24, 2024 Aon Service Team
5 Executive Client Contact
Dr. William S. Deeb
Director of Public Entities
+1 213 630 3210
[email protected]
Account Management
Kyle Powell
Account Executive
+1 213 996 1544
[email protected]
Renewal Proposal Date: April 1, 2025
Proprietary & Confidential │ Edition Date: June 24, 2024 Proprietary & Confidential
Details of Coverage/Policy Term/Premium
Difference in Condition (Earthquake)
6 Policy Term
Carrier
A.M. Best Rating
Renewal Program
7/1/2024– 7/1/2025
(See below for carrier info)
Renewal Program
7/1/2025– 7/1/2026
(See below for carrier info)
% of Diff
Total Insurable Values
Change in Values $102,885,712 $105,972,284 3%
Combined Premium
Fees
CA Taxes & Fees
TOTAL
$341,600.00
$3,250.00
$10,899.45
$355,749.45
$316,000.00
$3,650.00
$10,098.09
$329,748.09 -7%
07/01/2025 – 07/01/2026 PROGRAM (not limited too)
PRIMARY — Lexington Ins. Co. ($5M Limit); A.M Best Rating A XV Arch Specialty Ins. Co., ($5M Limit); A.M. Best Rating A + XV EXCESS – ($15M xs $10M)
Various
LIMIT(S): $25,000,000 Per Occurrence / Aggregate Applying to the Peril of Earthquake, excluding Flood –
No Exclusion for Ensuing Earthquake Water Damage
SUBLIMIT(S): Included – Ordinance or Law Coverage A
$10,000,000 Ordinance or Law Coverage B&C Combined
$2,500,000 Sub-limit on Utility Services – Direct Damage DEDUCTIBLE(S): EQ - $5% of Values subject to a minimum of $25,000 Per Occurrence All Other Perils: $25,000 Per Occurrence
COVERAGE(S): Covering Real Property (Including Walks, Walkways, Driveways, Patios and Other Paved Surfaces; Retaining Walls, Fences & Gates; Foundations (above and below ground) & Supports; Underground Property; Light Poles & Signs), including Excavation & Backfill, Business Personal Property & Ordinance or Law LOCATION(S): Per Schedule on File with Company
VALUATION: Replacement Cost-Property Damage & Actual Loss Sustained-Time Element COINSURANCE: Nil – Values Must be reported at 100%
EXCLUSIONS (not limited too): All Other Perils; Flood; Asbestos; Loss Due to Virus or Bacteria; Certain Computer-Related Losses; Chemical and Biological Loss or Damage; Terrorism; Other Exclusions and Limitations Per Form
SUBJECTIVITIES:

Signed CA D-1 Form, TRIA Form and Statement of Values (SOV) Proprietary & Confidential
Commercial Risk Solutions U.S. Brokerage Terms of Service Per contract.
7 Proprietary & Confidential
Proposal Date: xx/xx/20xx
Proprietary & Confidential │ Edition Date: June 24, 2024 Appendix
• Copies of Insurer Quotes
• CDR
8 Renewal Proposal Date: April 1, 2025
Proprietary & Confidential │ Edition Date: June 24, 2024 Proprietary & Confidential
Commission Disclosure Report
9 Aon 1
City of Buena Park Commission Disclosure Report
Policy Eff
Date LOB Description Carrier Name Intermediary, if applicable Premium Quoted AON Commission Rate National Add'l
Commission Rate
Total Cost to
Client
7/1/2025 DIC Lexington Insurance Company $ 94,500 10.00% $ 94,500 7/1/2025 DIC Lloyd's of London $ 127,000 10.00% $ 127,000 7/1/2025 DIC Arch Specialty Insurance Company $ 94,500 10.00% $ 94,500 $ 316,000 $ 316,000
Disclosures
Edition Date: May 31, 2025

1. Aon is an insurance broker and, w hen serving as your retail insurance broker, in addition to or in lieu of compensation you may pay, Aon may earn compensation w hich relates in w hole or in part to your insurance placement. Such compensation may vary based upon a number of factors, including but not limited to the involvement of third parties, the insurance contract and the insurer you select, if w e perform administrative activities at the time of placement or during the period of insurance in relation to specific products and facilities w hich facilitate the insurers’ ow n activities, as w ell as the volume and/or profitability of business w e place w ith each insurer.

About Aon
Aon plc (NYSE: AON) exists to shape decisions
for the better — to protect and enrich the lives of
people around the world. Through actionable
analytic insight, globally integrated Risk Capital
and Human Capital expertise, and locally
relevant solutions, our colleagues in over 120
countries with the clarity and confidence to
make better risk and people decisions that help
protect and grow their businesses.

Follow Aon on LinkedIn, X, Facebook and Instagram.

Stay up-to-date by visiting Aon’s newsroom and sign up
for news alerts here.
© Aon plc 2025. All rights reserved.

The information contained herein and the statements
expressed are of a general nature and are not intended
to address the circumstances of any particular
individual or entity. Although we endeavor to provide
accurate and timely information, and use sources we
consider reliable, there can be no guarantee that such
information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate
professional advice after a thorough examination of the particular situation.
www.aon.com
IMPORTANT NOTICE:

1. The insurance policy that you are applying to purchase is being issued by an insurer that is not licensed by the State of California.

These companies are called “nonadmitted” or “surplus line” insurers.

2. The insurer is not subject to the financial solvency regulation and enforcement that apply to California licensed insurers.

3. The insurer does not participate in any of the insurance guarantee funds created by California law. Therefore, these funds will not pay your claims or protect your assets if the insurer becomes insolvent and is unable to make payments as promised.

4. The insurer should be licensed either as a foreign insurer in another state in the United States or as a non-United States (alien) insurer. You should ask questions of your insurance agent, broker, or “surplus line” broker or contact the California Department of Insurance at the toll-free number 1-800-927-4357 or internet website www.insurance.ca.gov. Ask whether or not the insurer is licensed as a foreign or non-United States (alien) insurer and for additional information about the insurer. You may also visit the NAIC’s internet website at www.naic.org. The NAIC—the National Association of Insurance Commissioners—is the regulatory support organization created and governed by the chief insurance regulators in the United States.

5. Foreign insurers should be licensed by a state in the United States and you may contact that state’s department of insurance to obtain more information about that insurer. You can find a link to each state from this NAIC internet website:
https://naic.org/state_web_map.htm.

6. For non-United States (alien) insurers, the insurer should be licensed by a country outside of the United States and should be on the NAIC’s International Insurers Department (IID) listing of approved nonadmitted non-United States insurers. Ask your agent, broker, or “surplus line” broker to obtain more information about that insurer.

7. California maintains a “List of Approved Surplus Line Insurers (LASLI).” Ask your agent or broker if the insurer is on that list, or view that list at the internet website of the California Department of Insurance: www.insurance.ca.gov/01-consumers/120-
company/07-lasli/lasli.cfm.

8. If you, as the applicant, required that the insurance policy you have purchased be effective immediately, either because existing coverage was going to lapse within two business days or because you were required to have coverage within two business days, and you did not receive this disclosure form and a request for your signature until after coverage became effective, you have the right to cancel this policy within five days of receiving this disclosure. If you cancel coverage, the premium will be prorated and any broker’s fee charged for this insurance will be returned to you.

Date:____________________________
Insured:___________________________
D-1 (Effective January 1, 2020)
City of Buena Park
07/01/2025 - 07/01/2026
Prepared for:

Kyle Powell
AON Risk Services, Inc.

Prepared by:

Daniel Filbey
213.593.3455
[email protected]
Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-02
Insurance Proposal
We are pleased to offer the following Quotation for your review which has been obtained solely on the basis of your instructions to us. Note this Quotation may be withdrawn at any time prior to acceptance and coverage may not be bound without prior consent from the insurer as confirmed in writing by Brown & Riding.

Please note that the coverage, terms, and conditions described in this Quotation may differ from those requested in Producer’s original submission. Producer is responsible for reviewing the suitability of coverage, terms, and conditions with the insured and for reconciling any differences between this Quotation and your original submission to us.

INSURED:

City of Buena Park
MAILING ADDRESS:
6650 Beach Boulevard
Buena Park, CA, 90621
POLICY TERM:
07/01/2025 - 07/01/2026

INSURER STATUS
Arch Specialty Insurance Company Non Admitted
PREMIUM BREAKDOWN:

Premium $ 94,500.00
CA SL Tax $ 2,835.00
CA Stamping Fee $ 170.10
Total Gross Amount $ 97,505.10
COMMISSION: 10.00 % of premium excluding fees and taxes. Balance is due within 20 days of binding.
25% MINIMUM RETAINED PREMIUM IN THE EVENT OF CANCELLATION. NO FLAT CANCELLATIONS.

Brown & Riding Insurance Services, Inc., 0592033
Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-02
TERMS
Terms and Conditions per Attached Carrier Binder
Perils:

DIC including EQ, excluding Flood - No Exclusion for Ensuing EQ Water Damage Covering:

Covering Real Property (Including Walks, Walkways, Driveways, Patios, and Other Paved Surfaces; Retaining Walls, Fences & Gates; Foundations (above and below ground) & Supports; Underground Property; Light Poles & Signs), including Excavation & Backfill, Business Personal Property & Ordinance or Law
Limits:
$5,000,000 part of $10,000,000 Per occurrence and in the Annual Aggregate as Respects to the Peril of Earthquake
Sub-limits (50%):

Included – Ordinance or Law Coverage A
$5,000,000 p/o $10,000,000 – Ordinance or Law Coverage B & C Combined $2,500,000 –Utility services - Direct Damage and Time Element Coinsurance:

Nil
Valuation:

Replacement Cost
TIV:
$105,972,284
Deductible:

EQ: 5% of Values Per Unit of Insurance, Subject to a Minimum of $25,000 Per Occurrence AOP: $25,000 Per Occurrence
Occurrence Limit of Liability (Item 2b Deleted)
B&R Quota Share form

SUBJECTIVITY(IES)
Signed TRIA (Needed to Bind)
Signed SOV (Needed to Bind)
Signed D-1 (Needed to Bind)
60/10 NOC
TRIPRA
Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-02
Pursuant to the Terrorism Risk Insurance Act (TRIA), as Outlined on the Attached, Coverage for Certified Acts of Terrorism is Available for an Additional Premium of $94,500 Plus Any Applicable Taxes & Fees.

Brown & Riding will bind or place insurance solely upon the written instructions of Producer. Brown & Riding assumes no legal obligation as to the insurance applicant, insured, or known or unknown third parties regarding the suitability, adequacy, or appropriateness of limits, terms, conditions, exclusions, and other policy features.

Producer guarantees payment of premium for risks placed through Brown & Riding. If Producer does not make timely payment of any sums due Brown & Riding, then the policy may be canceled for nonpayment of premium.

By binding this coverage, the Retailer confirms that the prospective insured has (1) been advised of the right to receive policy documents in paper format; and (2) has consented to receive all such documents electronically.

Please note that in placing or attempting to place insurance requested by Producer, we perform several tasks, which may or may not include: review of losses, risk modeling, coverage comparison, coverage negotiation with various carrier representatives, policy review, policy issuance and servicing. We may charge a fee for these services in addition to any commission that may be payable to us by the carrier with which we bind your client’s business. Fees charged at binding will be fully earned. Producer shall be responsible for disclosing to Producer's customer all Brown & Riding fees, income, and charges.

Regards,
Daniel Filbey
Quote Letter May 19, 2025 11:44:00 AM Page 1 of 4
ARCH SPECIALTY INSURANCE AGENCY, INC.

License No: 0D65274
Renewal Quote
Date
To From
Original Insured
Re 2968265
ESP1046808-01
Proposed Policy Period July 1, 2025
Expiration:

Insurer
A+ A+
Total Insurable Values $105,972,284
AM Best Rating: Standard & Poor’s Rating:

Non-Admitted Carrier
Arch Specialty Insurance Company
(12:01 A.M. Standard time at the address of the Insured shown above) July 1, 2026
Effective:

Please read all of the following terms and conditions shown below carefully as they may not conform to the specifications shown on your submission.

Renewal of:

Property Quotation #:

Buena Park, CA 90621
6650 Beach Boulevard
City of Buena Park
[email protected]
(213)593-3449
Tamar Morkos
VP, E&S Property
(213) 283-3553
[email protected]
Andreana Lopez
Brown & Riding Insurance Services,
Inc.
633 West 5th Street Suite 2000
Los Angeles, CA 90071
May 19, 2025
Archinsurance.com
Tel: (866) 413-5550
Jersey City, NJ 07311-1107
Mailing Address:

Harborside 3
210 Hudson Street, Suite 300
(A Missouri Corporation)

Quote Letter May 19, 2025 11:44:00 AM Page 2 of 4
100% Program Limit
(all layers)
Arch Participation
100% Program Sublimits
Coverage
The United States of America (Including its territories and possessions) and Puerto Rico As per schedule on file received on 04/02/2025
Difference In Conditions Including Earthquake but excluding Flood - No Exclusion for Ensuing Earthquake Water Damage
subject to policy terms, conditions, and exclusions
Covered Property
Valuation

NIL as respects Real and/or Personal Property
Policy Terms and Conditions
Our limit is subject to no other property insurance participation by any Arch Insurance legal entity, including any MGA writing on behalf of Arch Insurance such as Ventus Risk Management and reThought Insurance Corporation.

Receipt of Primary Policy within 45 days of binding
Additional Covered Property: Walks, Walkways, Driveways, Patios, other Paved Surfaces, Retaining Walls, Fences, Gates, Foundations (above and below ground) and Supports, Underground Property, Light Poles, Signs, Excavation and Backfill.

Definition of Occurrence is 168 Hours
Policy Conditions
Co-Insurance
Covered Perils
Location(s) Covered
Coverage Territory
All Other Perils: $25,000 Per Occurrence
Earthquake: 5% Per unit, subject to $25,000 minimum per occurrence Deductibles
Ordinance or Law Coverage A - Included
Ordinance or Law Coverage B & C Combined - $10,000,000
Utility Services - Direct Damage and Time Element (Excluding Overhead Transmission Lines) - $2,500,000
All sub-limits shown below are the 100% program sub-limits which apply on a ground-up basis over all participating layers of insurance. Arch Specialty Insurance Company’s participation, if any, in such sub-limits shall be in proportion to Arch Specialty Insurance Company’s participation in the overall limits for this account, as detailed in the Participation Section above. Sub-limits are part of and not in addition to the 100% Program Limit shown above and are per occurrence unless otherwise indicated.

50.0000% being $5,000,000 Per Occurrence and Annual Aggregate part of $10,000,000 Per Occurrence and Annual Aggregate and excess of deductibles $25,000,000
(Ground Up – Per Occurrence)
Limit of Liability
Business Personal Property
Replacement Cost as respect to Real and Business Personal Property Real Property
Quote Letter May 19, 2025 11:44:00 AM Page 3 of 4
Policy Form Description
Cancellation
Minimum Earned
Premium
Applicable Policy Forms
Form Name

COMMERCIAL PROPERTY DECLARATIONS (ASIC)

SCHEDULE OF FORMS AND ENDORSEMENTS

CALIFORNIA IMPORTANT NOTICE

SIGNATURE PAGE (ARCH SPECIALTY)
MINIMUM EARNED PREMIUM CLAUSE – PERCENTAGE

COMMON POLICY CONDITIONS

CHOICE OF LAW, CONSENT TO JURISDICTION, LIMITATION OF ACTIONS AND

SERVICE OF SUIT
CLAIMS HANDLING PROCEDURES (Arch Specialty Ins. Co.)

TERRORISM COVERAGE DISCLOSURE NOTICE

EXCLUSION OF TERRORISM INVOLVING NUCLEAR, BIOLOGICAL, OR CHEMICAL

TERRORISM

TOTAL TERRORISM EXCLUSION
U.S. TREASURY DEPARTMENT'S OFFICE OF FOREIGN ASSETS CONTROL ("OFAC")

OCCURRENCE LIMIT OF LIABILITY ENDORSEMENT

AMENDMENT OF OCCURRENCE LIMIT OF LIABILITY ENDORSEMENT

EXCLUSION AND LIMITED ADDITIONAL COVERAGE FOR FUNGUS

EXCLUSION OF LOSS DUE TO VIRUS OR BACTERIA

ELECTRONIC DATA EXCLUSION

POLLUTION AND CONTAMINATION EXCLUSION ENDORSEMENT

ASBESTOS MATERIAL REMOVAL LIMITATION

AUTHORITIES EXCLUSION

APPRAISAL

PRE-EXISTING DAMAGE EXCLUSION

BROKER POLICY MANUSCRIPT FORM

PROPERTY FOLLOWING FORM COVERAGE PART
Premium
$189,000.00
Arch Premium $94,500.00
Arch Share Premium Breakdown
100% Layer Premium excluding TRIPRA
00 EXP0183 00 11 14
00 EXP0132 00 11 14
00 EXP0225 00 03 21
00 EXP0190 00 02 15
00 EXP0189 00 02 15
00 PRP0042 00 06 15
00 PRP0006 00 04 16
00 EXP0192 00 03 15
00 EXP0003 00 08 14
00 EXP0199 00 01 16
00 EXP0078 00 03 24
00 ML0065 00 06 07
00 EXP0125 00 06 06
00 EXP0127 00 06 06
00 MLT0031 00 12 19
06 CP0002 00 03 08
00 ML0325 00 03 23
00 EXP0091 00 11 03
00 EXP0009 00 11 14
06 ML0002 00 12 14
00 ML0213 05 01 20
00 ML0012 00 01 03
06 EXP0001 00 07 16
Form Number

25.00%
60 Days / 10 Days for Non-Payment
Cancellation by Company is on a prorata basis
Cancellation by Insured is on a short rate basis
Excess Property Following Form
Subject To
Signed and Dated Terrorism Disclosure Notice (If Rejected) Surplus Line Broker Information
Quote Letter May 19, 2025 11:44:00 AM Page 4 of 4
$94,500.00
$94,500.00
$189,000.00
TRIPRA Certified Acts
of Terrorism
Broker:

Invoice Disclaimer
Surplus Lines Agent
License Number
Authorized by Tamar Morkos
Signature
This policy will be issued by a surplus lines insurer. Compliance with applicable laws and payment of the surplus lines premium taxes is the responsibility of the Insured, insurance agent or insurance broker. Applicable taxes and fees are not included in the premium due for the insurance coverage bound. It is the responsibility of the Agent/ Broker firm to provide the Company with the name, license number and a copy of the surplus lines broker’s surplus lines license in the state in which the Insured is located (for New Jersey business, please also provide the Surplus Lines Transaction number). It is the responsibility of the Agent/ Broker firm to conform to the Laws and Regulations of the applicable jurisdictions, including but not limited to, payment of surplus lines premium taxes, procuring of affidavits and compliance with surplus lines laws. 0592033
Los Angeles, CA 90071
633 West 5th Street
Suite 2000
Brown & Riding Insurance Services, Inc.

Please advise if there are any questions regarding this quote or if we are to bind.

If, between the date of the original submission and the effective date of the policy, there is a material change in any of the information (including but not limited to claims or potential claims) originally submitted or subsequently requested by Arch, the Insured is required to notify Arch immediately. Arch reserves the right to terminate or modify the terms of this quote in the event of a material change in such information.

This quote is valid for 30 days or until the proposed effective date, whichever occurs first.

Commission 17.50%
Premium for the Arch Share for the optional coverage for Certified Acts of Terrorism is as per the provisions of the Terrorism Risk Insurance Program Reauthorization Act of 2019 and is in addition to and not included in the Arch Share premium above. We can include coverage as required by TRIPRA for an additional premium as displayed above. Note that terrorism coverage would not be provided at locations outside of the United States of America. If this optional coverage is rejected, then the attached Terrorism Coverage Disclosure Notice must be signed by the Insured and returned at the time of binding.

Arch Total Premium including TRIPRA
TRIPRA Certified Acts of Terrorism Premium
Arch Total Premium excluding TRIPRA
Payment of premium is due 30 days from the policy effective date. Should the premium not be received by the due date, notice of cancellation for non-payment of premium will be issued.

Error! Invalid linked image.
00 MLT0031 00 12 19 Page 1 of 1

TERRORISM COVERAGE DISCLOSURE NOTICE

TERRORISM COVERAGE PROVIDED UNDER THIS POLICY
The Terrorism Risk Insurance Act of 2002 as amended and extended by the subsequent Terrorism Risk Insurance Program Reauthorization Acts (collectively referred to as the “Act”) established a program within the Department of the Treasury, under which the federal government shares, with the insurance industry, the risk of loss from future terrorist attacks. An act of terrorism is defined as any act certified by the Secretary of the Treasury, in consultation with the Secretary of Homeland Security and the Attorney General of the United States, to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of an air carrier or vessel or the premises of a United States Mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion.

In accordance with the Act, we are required to offer you coverage for losses resulting from an act of terrorism that is certified under the federal program as an act of terrorism. The policy’s other provisions will still apply to such an act. This offer does not include coverage for incidents of nuclear, biological, chemical, or radiological terrorism which will be excluded from your policy. Your decision is needed on this question: do you choose to pay the premium for terrorism coverage stated in this offer of coverage, or do you reject the offer of coverage and not pay the premium? You may accept or reject this offer.

If your policy provides commercial property coverage, in certain states, statutes or regulations may require coverage for fire following an act of terrorism. In those states, if terrorism results in fire, we will pay for the loss or damage caused by that fire, subject to all applicable policy provisions including the Limit of Insurance on the affected property. Such coverage for fire applies only to direct loss or damage by fire to Covered Property. Therefore, for example, the coverage does not apply to insurance provided under Business Income and/or Extra Expense coverage forms or endorsements that apply to those coverage forms, or to Legal Liability coverage forms or Leasehold Interest coverage forms.

Your premium will include the additional premium for terrorism as stated in the section of this Notice titled DISCLOSURE OF PREMIUM.

DISCLOSURE OF FEDERAL PARTICIPATION IN PAYMENT OF TERRORISM LOSSES The United States Government, Department of the Treasury, will pay a share of terrorism losses insured under the federal program. The federal share equals 80% in years 2020 through 2027 of that portion of the amount of such insured losses that exceeds the applicable insurer deductible during Calendar Year 2020 and each Calendar Year thereafter through 2027.

DISCLOSURE OF CAP ON ANNUAL LIABILITY
If the aggregate insured terrorism losses of all insurers exceed $100,000,000,000 during any Calendar Year provided in the Act, the Secretary of the Treasury shall not make any payments for any portion of the amount of such losses that exceed $100,000,000,000, and if we have met our insurer deductible, we shall not be liable for the payment of any portion of such losses that exceeds $100,000,000,000.

DISCLOSURE OF PREMIUM
Your premium for terrorism coverage is: $94,500.00
(This charge/amount is applied to obtain the final premium.) You may choose to reject the offer by signing the statement below and returning it to us. Your policy will be changed to exclude the described coverage. If you chose to accept this offer, this form does not have to be returned.

REJECTION STATEMENT
City of Buena Park
Arch Specialty Insurance Company
Date: Policy Number: ESP1046808-02
Print Name of Policyholder/Legal Insurance Company
Representative /Applicant
Policyholder/Legal Representative/Applicant’s Named Insured Signature
I hereby decline to purchase coverage for certified acts of terrorism. I understand that an exclusion of certain terrorism losses will be made part of this policy.

Includes copyrighted material of Insurance Services Office, Inc., with its permission.
00 ML0065 00 06 07 Page 1 of 1
U.S. TREASURY DEPARTMENT’S OFFICE OF FOREIGN
ASSETS CONTROL (“OFAC”)

ADVISORY NOTICE TO POLICYHOLDERS
No coverage is provided by this Policyholder Notice nor can it be construed to replace any provisions of your policy. You should read your policy and review your Declarations page for complete information on the coverages you are provided.

This Notice provides information concerning possible impact on your insurance coverage due to directives issued by OFAC. Please read this Notice carefully.

The Office of Foreign Assets Control (OFAC) administers and enforces sanctions policy, based on Presidential declarations of “national emergency”. OFAC has identified and listed numerous:
as “Specially Designated Nationals and Blocked Persons”. This list can be located on the United States Treasury’s web site – http://www.treas.gov/ofac.

In accordance with OFAC regulations, if it is determined that you or any other insured, or any person or entity claiming the benefits of this insurance has violated U.S. sanctions law or is a Specially Designated National and Blocked Person, as identified by OFAC, this insurance will be considered a blocked or frozen contract and all provisions of this insurance are immediately subject to OFAC. When an insurance policy is considered to be such a blocked or frozen contract, no payments nor premium refunds may be made without authorization from OFAC. Other limitations on the premiums and payments also apply. ●
Front organizations;
●
Terrorist organizations; and
● Narcotics traffickers;
●
Terrorists;
●
Foreign agents;

Page 1 of 1 ends

May 19, 2025
Andreana Lopez
Brown & Riding Insurance Services, Inc.

Sent via Email
ESP1046808-02
July 01, 2025 – July 01, 2026
Dear Andreana Lopez,
The above captioned policy is written through your office on a surplus lines basis. As a surplus lines broker, you acknowledge and agree it is your responsibility to arrange for the collection and payment of the appropriate surplus lines tax as well as the filings of any applicable tax affidavit.

Please validate the information shown below is correct, or provide any missing information to us as soon as possible but no later than thirty (30) days after the policy effective date. ***** ***** ***** ***** ***** BROKER USE ONLY ***** ***** ***** ***** ***** Regards,
Property Department
Re: City of Buena Park
S/L Agent’s Name: Brown & Riding Insurance Services, Inc.

S/L Agent’s Address:

S/L Agent’s License #:

State in which surplus lines taxes were filed:

Texas: If the Insured filed directly with the State of Texas, please forward to Arch Insurance Group a copy of the completed “Independently Procured Insurance” form New Jersey: Transaction Number required:

CA
0592033
633 West 5th Street, Suite 2000, Los Angeles, CA 90071
T: (866) 413-5550
F: (415) 490 9600
archinsurance.com
Arch Specialty Insurance Agency Inc.

Harborside 3
210 Hudson Street, Suite 300
Jersey City, NJ 07311-1107

City of Buena Park
07/01/2025 - 07/01/2026
Prepared for:

Kyle Powell
AON Risk Services, Inc.

Prepared by:

Daniel Filbey
213.593.3455
[email protected]
Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-03
Insurance Proposal
We are pleased to offer the following Quotation for your review which has been obtained solely on the basis of your instructions to us. Note this Quotation may be withdrawn at any time prior to acceptance and coverage may not be bound without prior consent from the insurer as confirmed in writing by Brown & Riding.

INSURED:

City of Buena Park
MAILING ADDRESS:
6650 Beach Boulevard
Buena Park, CA, 90621
POLICY TERM:
07/01/2025 - 07/01/2026

INSURER STATUS
GuideOne National Insurance Company Non Admitted
HDI Global Specialty SE Non Admitted
Underwriters at Lloyds of London Non Admitted
Trisura Specialty Insurance Company Non Admitted
PREMIUM BREAKDOWN:

Premium $ 127,000.00
Broker Fee $ 2,100.00 Fully earned at inception
Company Fee $ 1,150.00 Fully earned at inception
Company Inspection Fee $ 400.00 Fully earned at inception CA SL Tax $ 3,856.50
CA Stamping Fee $ 231.39
Total Gross Amount $ 134,737.89
COMMISSION: 10.00 % of premium excluding fees and taxes. Balance is due within 20 days of binding.
25% MINIMUM RETAINED PREMIUM IN THE EVENT OF CANCELLATION. NO FLAT CANCELLATIONS.

Brown & Riding Insurance Services, Inc., 0592033
Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-03
TERMS
Terms and Conditions per Attached Carrier Quote
Perils:

DIC including EQ, excluding Flood - No Exclusion for Ensuing EQ Water Damage Covering:

Covering Real Property (Including Walks, Walkways, Driveways, Patios, and Other Paved Surfaces; Retaining Walls, Fences & Gates; Foundations (above and below ground) & Supports; Underground Property; Light Poles & Signs), including Excavation & Backfill, Business Personal Property & Ordinance or Law coverage A
Limits:
$15,000,000 Excess of $10,000,000 Per occurrence and in the Annual Aggregate as Respects to the Peril of Earthquake
Coinsurance:

Nil
Valuation:

Replacement Cost
TIV:
$105,972,284
Per Primary, Contemplates a Minimum Deductible of:

EQ: 5% of Values Per Unit of Insurance, Subject to a Minimum of $25,000 Per Occurrence AOP: $25,000 Per Occurrence
Occurrence Limit of Liability (Item 2b Deleted)

SUBJECTIVITY(IES)
A 1.5% broker fee will be applied to any AP Endorsements Signed TRIA (Needed to Bind)
Signed and dated Statement of Values (SOV) is required at time of binding. Until provided, the OLLE will be on the policy (Needed to Bind)
Signed D-1 (Needed to Bind)
60/10 NOC
TRIPRA
Pursuant to the Terrorism Risk Insurance Act (TRIA), as Outlined on the Attached, Coverage for Certified Acts of Terrorism is Available for an Additional Premium of $38,100 Plus Any Applicable Taxes & Fees.

Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-03
Brown & Riding will bind or place insurance solely upon the written instructions of Producer. Brown & Riding assumes no legal obligation as to the insurance applicant, insured, or known or unknown third parties regarding the suitability, adequacy, or appropriateness of limits, terms, conditions, exclusions, and other policy features.

Regards,
Daniel Filbey

Page 1 of 1 ends

EXCESS PROPERTY PROPOSAL
(QUOTATION)
May 22, 2025
Thank you for choosing Catalytic Risk Managers, a premier general agency specializing in catastrophe risk. We are a communicative organization that actively develops positive relationships and delivers efficient customer service. We strive to provide a positive experience to all who work with us.

Named Insured Wholesale Broker
City of Buena Park
6650 Beach Boulevard
Buena Park, CA 90621
To: Carolyn Smolski
On Behalf of: Daniel Filbey
Brown & Riding Ins Services, Inc.
633 West 5th Street
Ste 2000
Los Angeles, CA 90071
Underwriter
Carly Karlin
908 Main Street, Suite 310
Louisville, CO 80027
[email protected]
Claims Reporting
Catalytic Claims Services
350 10th Avenue, Suite 1450
San Diego, CA 92101
[email protected]
Inspections
DUAL North America
350 10th Avenue, Suite 1450
San Diego, CA 92101
Field Inspectors
E&S Inspections
V080118 1.0 Catalytic Risk Managers & Insurance Agency, LLC (California License Number 0I67798) is a licensed operating entity of the DUAL North America, Inc. group of companies.

Page 1 of 1 ends

NOTICE TO BROKER
This Quote is issued by Catalytic Risk Managers & Insurance Agency, LLC without any liability as an Insurer.

The Terms and Conditions of this Quote may not match the specifications submitted for considerations. Please read the Quote carefully and compare it against your specifications.

The Insurer(s) providing the coverage quoted herein may be a non-admitted carrier and therefore not protected by State Guarantee Fund.

MANDATORY POLICYHOLDER DISCLOSURE
RE: TERRORISM INSURANCE COVERAGE
We are required by the Terrorism Risk Insurance Act of 2002 (the “Act”) to provide policyholders with clear and conspicuous disclosure of the premium we are charging for terrorism and the Federal share of compensation for such coverage. This notice must be provided at the time of offer, purchase and renewal of the policy.

We have provided you with a notice that meets the Act’s requirements. You are instructed to deliver a copy of this notice to our prospective Insured when you forward our Quote.

Named Insured: City of Buena Park
V080118 1.0 Catalytic Risk Managers & Insurance Agency, LLC (California License Number 0I67798) is a licensed operating entity of the DUAL North America, Inc. group of companies.

Page 1 of 5 ends

Quotation
Date: 5/22/2025
Expiring Policy: CTE011490
Brokerage Commission: 16.00%
Policy Term:

Effective Date: 7/1/2025 Expiration Date: 7/1/2026
DUAL Capacity Utilization:*
Layer Limit: Part Of: Excess Of:
1 $15,000,000 $15,000,000 $10,000,000
THIS QUOTE IS VALID FOR 40 DAYS
Premium:

Property: $127,000
Fees:

Catastrophe: $1,150
Inspection: $400
Total Premium &
Fees:
$128,550
Additional Products Premium:

TRIA: $38,100
Any Applicable Taxes & Fees:

The broker is required to file surplus lines
taxes and fees for ALL states.

Control Number: 5016202
Effective from 12:01 AM Standard Time at the Insured’s Covered Location *The limits for Flood and Earthquake (if offered) are per occurrence and in the policy term aggregate.

Insurer Limit
• Trisura Specialty Insurance Company (A- IX) $4,920,750 • HDI Global Specialty SE (A XV) $872,688
• GuideOne National Insurance Company (A- X) $1,446,204 • Underwriters at Lloyd's, London (A XV) $7,760,358
Policy Details
Perils: Difference in Conditions including Earthquake Only Losses: No Losses at time of binding
Situate: Per Schedule of Values on file with Insurer(s) Occupancy: Municipality
Total Insured
Values: $105,972,284
V080118 1.0 Catalytic Risk Managers & Insurance Agency, LLC (California License Number 0I67798) is a licensed operating entity of the DUAL North America, Inc. group of companies.

Page 2 of 5 ends

Section I – Coverages and Limits of Insurance
A. The coverage territory is as per Schedule of Locations on file with Insurer(s) B. Limit of Liability – Per DUAL Capacity Utilization shown above on this quotation.

C. Occurrence Definition Hours/EQ coverage – 168 hours
Section II – Policy Deductibles
As per primary carrier quote.

Section III – Covered Causes of Loss
This policy insures against the risks of direct physical loss or damage to covered property caused by a covered cause of loss occurring during the policy period.

V080118 1.0 Catalytic Risk Managers & Insurance Agency, LLC (California License Number 0I67798) is a licensed operating entity of the DUAL North America, Inc. group of companies.

Page 3 of 5 ends

Section IV – Covered Property
Buildings
Business Personal Property
s
Section V – Business Income Coverages
Not Covered
Section VI – Valuation
As per underlying primary policy(ies)
Section VII – Policy Conditions
Cancellation: 60 days
Coinsurance: NIL
Minimum Earned Premium: 25%
Valuation - As per form.

V080118 1.0 Catalytic Risk Managers & Insurance Agency, LLC (California License Number 0I67798) is a licensed operating entity of the DUAL North America, Inc. group of companies.

Page 4 of 5 ends

Proposal Conditions
Catalytic will issue its own excess follow form (subject to review and approval of form we are to follow). A copy of the policy we are to follow must be received within 50 days of the effective date or we will issue our non-concurrent form.

Completed Surplus Lines Tax Affidavit at binding.

Signed and dated Statement of Values (SOV) is required at time of binding. Until provided, the OLLE will be on the policy.

Signed and dated TRIA acceptance or rejection letter at binding.

The underlying deductibles as presented for the purposes of this quotation are as follows: 5% Earthquake Percentage Deductible, Per Unit, Subject to $25,000 Minimum Per Occurrence If final underlying primary policy deductibles are different than noted, these deductibles shall apply and an endorsement will be issued specifically noting same.

Warrant All Risk including theft underlying policy in force.

Warrant no tuck under or soft first floor parking.

Warrant values reported based on annual time element values.

Additional Policy Conditions
Contingent Time Element specifically excluded.

In no event shall a reduction in underlying limits be recognized if this reduction is a result of paid claims for locations, interests or perils not covered by this policy.

Newly Acquired Location(s) must be submitted for prior approval.

Unless specifically shown on or endorsed to this policy, coverage is excluded by this excess policy for any perils, coverages and sublimits for which the Underlying Insurance Policy covers. If coverage is provided by the Underlying Insurance Policy for losses which are excluded under this policy, the terms and conditions of this policy remain unchanged. This policy will not recognize any erosion or exhaustion of underlying limits by payment of losses which are excluded under this policy, and this policy shall not cover as excess insurance or contribute with any other insurance for loss or damage excluded by this policy.

Optional Endorsement Details
Ordinance or Law Coverage - Excess Sublimits
Remarks
V080118 1.0 Catalytic Risk Managers & Insurance Agency, LLC (California License Number 0I67798) is a licensed operating entity of the DUAL North America, Inc. group of companies.

Page 5 of 5 ends

Coverage Forms
CAT1131 EQ Subscription Policy Cover Page
CAT-OFAC US Treasury Notice OFAC
CAT-D2 California Surplus Lines D2
CAT8011 Claims Handling Notice
CAT3023 US Terrorism Risk Insurance Act Not Purchased Clause CAT3024 Terrorism Exclusion Endorsement
CAT3050 Declarations Page
CAT3045 Subscription Participation Page
CATAMEND - GO GuideOne National Amendatory Endorsement
CATAMEND-HDI HDI Amendatory Endorsement
CATAMEND-TS Trisura Specialty Amendatory Endorsement
CATAMEND-L Underwriters at Lloyd's Amendatory Endorsement CAT3044 Schedule of Forms
CAT3002 Absolute Fungus Microorganisms Mold or Spores Exclusion CAT1139 Asbestos Endorsement
CAT8002 Electronic Date Recognition Exclusion EDRE
CAT8003 Exclusion of Certain Computer Related Losses
CAT3037 Exclusion of Loss Due to Virus or Bacteria
CAT8001 Nuclear Biological Exclusion
CAT3018 Pre-Existing Damage Exclusion
CAT8000 Property Cyber and Data Exclusion
CAT3020 Toxic Materials Exclusion
CAT1082 Tuck Under Exclusion
CAT8009 War and Civil War Exclusion
CAT1092 Excess Property Insurance Policy
CAT3003 Additional Conditions Endorsement
CAT1010 Acquisition Clause - Non-Automatic
CAT1062 Occurrence Limit of Insurance Endorsement
CAT1098 Ordinance or Law Coverage Excess Sublimits
V080118 1.0 Catalytic Risk Managers & Insurance Agency, LLC (California License Number 0I67798) is a licensed operating entity of the DUAL North America, Inc. group of companies.

Policyholder Disclosure Notice of Terrorism
Insurance Coverage
You are hereby notified that under the Terrorism Risk Insurance Act of 2002, as amended ("TRIA"), that you now have a right to purchase insurance coverage for losses arising out of acts of terrorism, as defined in Section 102(1) of the Act, as amended: The term “act of terrorism” means any act that is certified by the Secretary of the Treasury, in consultation with the Secretary of Homeland Security and the Attorney General of the United States, to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property, or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of an air carrier or vessel or the premises of a United States mission; and to have been committed by an individual or individuals, as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. Any coverage you purchase for "acts of terrorism" shall expire at 12:00 midnight December 31, 2027, the date on which the TRIA Program is scheduled to terminate, or the expiry date of the policy whichever occurs first, and shall not cover any losses or events which arise after the earlier of these dates.

YOU SHOULD KNOW THAT COVERAGE PROVIDED BY THIS POLICY FOR LOSSES CAUSED BY

CERTIFIED ACTS OF TERRORISM IS PARTIALLY REIMBURSED BY THE UNITED STATES UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER

EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, SUCH AS AN EXCLUSION FOR NUCLEAR EVENTS. UNDER THIS FORMULA, THE UNITED STATES PAYS 80% OF COVERED

TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURER(S) PROVIDING THE COVERAGE. YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT, AS AMENDED, CONTAINS A USD100 BILLION CAP THAT LIMITS U.S.

GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS' LIABILITY FOR LOSSES RESULTING

FROM CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS USD100 BILLION. IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEED USD100 BILLION, YOUR COVERAGE MAY BE REDUCED.

THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE

ANY CHARGES FOR THE PORTION OF LOSS COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT.

I hereby elect to purchase coverage for acts of terrorism for a prospective premium of $38,100 USD
I hereby elect to have coverage for acts of terrorism excluded from my policy. I understand that I will have no coverage for losses arising from acts of terrorism. [s: a: r] [ds:b:c:dateSigned]
Policyholder / Applicant’s Signature Date
[fn:i:name]
Print Name Policy / Quote Number
Contract No:

Named Insured: City of Buena Park
CAT1098 (09/23) Catalytic Risk Managers & Insurance Agency, LLC (California License Number 0I67798) is a licensed operating entity of the DUAL North America, Inc. group of companies.

Page 1 of 1 ends

ORDINANCE OR LAW COVERAGE

EXCESS SUBLIMITS
It is hereby understood and agreed that this policy recognizes the following sublimit(s), in respect of building ordinance coverage and as defined in the primary policy, and allows the sublimit(s) to erode the underlying limits of insurance in accordance with the excess and drop down clause contained hereon.

Coverage A: X
Coverage B: $0
Coverage C: $0
Coverage B & C combined: $1,000,000
City of Buena Park
07/01/2025 - 07/01/2026
Prepared for:

Kyle Powell
AON Risk Services, Inc.

Prepared by:

Daniel Filbey
213.593.3455
[email protected]
Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-01
Insurance Proposal
We are pleased to offer the following Quotation for your review which has been obtained solely on the basis of your instructions to us. Note this Quotation may be withdrawn at any time prior to acceptance and coverage may not be bound without prior consent from the insurer as confirmed in writing by Brown & Riding.

INSURED:

City of Buena Park
MAILING ADDRESS:
6650 Beach Boulevard
Buena Park, CA, 90621
POLICY TERM:
07/01/2025 - 07/01/2026

INSURER STATUS
Lexington Insurance Company Non Admitted
PREMIUM BREAKDOWN:

Brown & Riding Insurance Services, Inc., 0592033
Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-01
TERMS
Terms and Conditions per Attached Carrier Quote
Perils:

DIC including EQ, excluding Flood - No Exclusion for Ensuing EQ Water Damage Covering:

Included – Ordinance or Law Coverage A
$5,000,000 p/o $10,000,000 – Ordinance or Law Coverage B & C Combined $2,500,000 – Utility services - Direct Damage and Time Element Coinsurance:

Nil
Valuation:

Replacement Cost
TIV:
$105,972,284
Deductible:

EQ: 5% of Values Per Unit of Insurance, Subject to a Minimum of $25,000 Per Occurrence AOP: $25,000 Per Occurrence
Occurrence Limit of Liability (Item 2b Deleted)

SUBJECTIVITY(IES)
Signed TRIA (Needed to Bind)
Signed SOV (Needed to Bind)
Signed D-1 (Needed to Bind)
60/10 NOC
TRIPRA
Date: 05/22/2025
Quote Expires In: 39 Days
901 Main Street, Suite 3650, Dallas, TX 75202
File#: BR192633-01
Pursuant to the Terrorism Risk Insurance Act (TRIA), as Outlined on the Attached, Coverage for Certified Acts of Terrorism is Available for an Additional Premium of $7,088 Plus Any Applicable Taxes & Fees.

Regards,
Daniel Filbey
To: BROWN AND RIDING INSURANCESERVICES, INC
777 SFIGUEROA ST
LOS ANGELES, CA 90017
Attn: Carolyn Smolski
From: Philip April
Applicant: City of Buena Park
6650 Beach Boulevard
Buena Park, CA 90621
eStart# : 344147142
Renewal Of: 017196377-01
Policy
Period:
07/01/2025 -
07/01/2026
PolicyType: Property
State: CA
Premium Summary
Total Premium $94,500.00
Grand Total $94,500.00
Fees & Taxes
Commission 17.5%
Additional Premium for Certified Acts ofTerrorism Coverage: $7,088.00 plus tax.

Quoted By
Lexington Insurance Company(BEST RATING: A Excellent; Non-Admitted) Commercial Property
Property Coverage Summary
Property Policy Type: Primary
Limit Type: Per Occurrence
PerSchedule: On File With Company
Limit(s) ofLiability: $5,000,000 Part Of $10,000,000
Total Insurable Value: $105,972,284
Cause(s) ofLoss: DIC includingEQ, excludingFlood
Coverages: Building
Business Personal Property
AOP Deductible(s) per occurrence: $25,000
Valuation: Replacement Cost
Earthquake Percentage Deductible Per Unit: 5%
Earthquake Minimum Dollar Deductible Per
Occurrence:
$25,000
Additional Notes
Limit of Insurance is per occurrence and in the annual aggregate as respects to Earthquake .

Date: 5/19/2025 Quote No: Q7585487-01 Page 1 of 8
We offer the following quote subject to

1. If Premium State = NJ: Please include NJSLA number.

2. A completed, signed and returned Broker Responsible for Surplus Lines Filing Agreement PRIOR to binding.

Additional Coverage Notes
PR0404 (06/15) Utilityservices - Direct Damage and Time Element Premises No : All
Buidling No : All
Direct Damage Limit of Insurance : 2,500,000
Water Supply Property Checkbox: X
Communication Supply Property(Not including) Checkbox: X Power Support Property (not including) checkbox: X
Covered Property : Per Schedule on File
PR0413 (01/21) Ordinance Or Law Coverage
Premises No : All
Building No : All
Coverage A : X
Coverage B & C Combined Limit of Insurance : $5,000,000 PR1013 (06/15)Flood Exclusion
Flood Zones beginning with A Checkbox: X
Flood Zones beginning with V Checkbox: X
Flood Zone B or Shaded Zone X Checkbox: X
Flood Zone C or Unshaded Zone X Checkbox: X
Flood Zone D Checkbox: X
Levee, floodwall, dam, dike or similar structure Checkbox: X PR1402 (06/15) Additional Covered Property
Premise Number : All
Building Number : All
Description Of Property : Walks, Walkways, Driveways
Premises Number : All
Building Number : All
Description Of Property : Patios, other Paved Surfaces
Premises Number : All
Building Number : All
Description Of Property : Retaining Walls
Premises Number : All
Building Number : All
Date: 5/19/2025 Quote No: Q7585487-01 Page 2 of 8
Description Of Property : Fences, Gates
Premises Number : All
Building Number : All
Description Of Property : Foundations (above and below ground)and Supports Premises Number : All
Building Number : All
Description Of Property : Underground Property
Premises Number : All
Building Number : All
Description Of Property : Light Poles
Premises Number : All
Building Number : All
Description Of Property : Sign
Premises Number : All
Building Number : All
Description Of Property : Excavation and Backfill
PR9909 (04/15) Minimum Earned Premium
Minimum Earned Premium Percentage : 25
PRDS05 (06/17) Commercial Property Coverage Part Difference In Conditions Declarations Earthquake Sub-Limit of Insurance : $5,000,000
Buildingand BPP Deductible Per Occurrence : 25,000
Earthquake Percentage Deductible Per Occurrence : 5
EathquakeMinimum Dollar Deductible Per Occurrence : 25,000 ContributingInsurance Percentage : 50
WWME012 (06/11) ManuscriptEndorsement 012
Form Title 1 : Notice of Cancellation
Form Text : Cancellation is 60 days except 10 days for non-payment of premium.

WWME013 (06/11) ManuscriptEndorsement 013
Form Title 1 : Additional Coverage Notes
Form Text : Additional Covered Property: Walks, Walkways, Driveways, Patios, other Paved Surfaces, Retaining Walls, Fences, Gates,Foundations (above and below ground)and Supports, Underground Property, Light Poles,Sign, Excavation and Backfill. Ordinance or Law Coverage "A", "B" and "C" are within limit of insurance - not in addition to limit. $5,000,000 B&C represent 100% LSIA participation.

WWME014 (06/11) ManuscriptEndorsement 014
Form Title 1 : Definition of Occurrence
Form Text : Definition of Occurrence is 168 Hours
Date: 5/19/2025 Quote No: Q7585487-01 Page 3 of 8
Form List
Subject to the followingEndorsements:

Form No ED Date Form Name
91222 09/16 Policyholder Notice
CP0090 07/88 Commercial Property Conditions
CP0140 07/06 Exclusion of Loss Due to Virus or Bacteria CP1075 12/20 Cyber Incident Exclusion
D-2 01/20 Important Notice
IL0017 11/98 Common Policy Conditions
IL0935 07/02 Exclusion of Certain Computer-Related Losses ILP001 01/04 U.S.Treasury Department's Office ofForeign Assets Control ("OFAC") Advisory Notice to Policyholders NTCFR01 10/20 Notice to Policyholders Fraud Notice
PR0003 03/19 Difference In Conditions Coverage Form
PR0404 06/15 Utility services - Direct Damage and Time Element PR0413 01/21 Ordinance Or Law Coverage
PR1013 06/15 Flood Exclusion
PR1207 06/15 Difference In Conditions Amendatory Endorsement PR1402 06/15 Additional Covered Property
PR9909 04/15 Minimum Earned Premium
PRDS05 06/17 Commercial Property Coverage Part Difference In Conditions Declarations WW22 01/21 Service ofSuit Endorsement
WW230 01/21 Common Policy Declarations
WW425 02/08 Exclusion of Chemical and Biological Loss or Damage WW458 06/13 Asbestos Exclusion
WW497 01/21 Notice - Claim Reporting
WWCA01 12/11 California Disclosure Notice Premium Refund WWME012 06/11 Notice of Cancellation
WWME013 06/11 Additional Coverage Notes
WWME014 06/11 Definition of Occurrence
If the insured accepts Certified Acts ofTerrorism Coverage for Property and pays the appropriate premium the following endorsements apply:

IL0986 -Exclusion Of Certified Acts OfTerrorism Involving Nuclear, Biological, Chemical Or RadiologicalTerrorism; Cap On Covered Certified Acts Losses
If the insured rejects Certified Acts ofTerrorism Coverage for Property and does not pay the appropriate premium the following endorsements apply:

IL0953 -Exclusion of Certified Acts ofTerrorism
The attached "NOTICE OF TERRORISM INSURANCE COVERAGE" (NTC TR01) must be completed and signed by the insured.

No coverage may be bound without this completed and signed notice.

Date: 5/19/2025 Quote No: Q7585487-01 Page 4 of 8
These rates, terms and conditions are valid for 30 days from the date of this Quote.

We are pleased to offer the preceding quotaMon which should be reviewed carefully as the terms and condiMons of coverage may differ from those requested on yourapplication / submission.

Regards,
Philip April
Phone:

E-Mail: [email protected]
Please advise your client that Lexington SpecialtyInsurance Agency, Inc. ("Lexington Specialty") is offering this quote as representative of its affiliated surplus lines insurance company,Lexington Insurance Company.

Lexington Specialtyis not acting on behalf ofyour client and does not seek placements in other surplus lines markets.

You are the surplus lines broker of record and are responsible for the collection, reportingand payment of applicable surplus lines taxes and fees.

If coverage is bound, the premium must be remitted within 30 days of effective date or 15 days from billing, whichever is later. It is your responsibility to follow applicable state surplus lines laws and, in particular, to see that the appropriate surplus lines tax(and stampingfee, ifapplicable) is collected and paid.

Important: In order to complete the underwriting process, we require thatyou send us the additional information requested in the subject to information in this letter. We are not required to bind coverage prior to our receipt, review and underwritingapproval of the requested information. However, wemay bind coverage before we have received, reviewed and approved the information. In such event, we have the right to cancel the insurance upon 10 days notice if the completed and signed Broker Responsible for Surplus Lines Filings Agreement is not received by us within 10 days from the effective date of coverage. Additionally, if we have not received the other information requested within the specified time frame then we have the right to cancel the insurance upon 20 days notice.

Date: 5/19/2025 Quote No: Q7585487-01 Page 5 of 8
Insured Name: City of Buena Park
Policy Number:

Submission #: 344147142
Effective Date: 07/01/2025
Gross Premium: $94,500.00
This policyis written on a surplus lines basis by(please checkthe appropriate box):
☐ AIG Specialty Insurance Company ☒Lexington Insurance Company ☐ Other:
(The followingstates require that filings be submitted with an individual surplus lines license: AL, AR, DE,FL, GA, ID, IL, IA, KS, KY, MN,MS, MO, MT, RI,SC,SD,TN, VT, WV,

WI, WY)
Insured's Home State: CA Surplus Lines Licensee:

Signature (Typed ScriptFont/Stamp NOT Permitted) Date (MM/DD/YY) CA/TX: requires the individual surplus lines license numberand signature of the licensed agent/broker even if it is not the filinglicense.

By:

Individual Surplus Lines License Number
Name (Please Print)
Agency/Firm Name (Please Print)
Signature (Typed ScriptFont/Stamp NOT Permitted) Date (MM/DD/YY) All Others:

By:

Name (Please Print)
Agency/Firm Name (Please Print)
Please complete and return to: [email protected]

BROKER RESPONSIBLE FOR SURPLUS LINES FILING AGREEMENT
Checkif either applies:
☐ Unaffiliated Insured Group Policy -a policy issued to agroup of named insureds who are not related entities. ☐
Risk Purchasing Group -a policy issued to alegal entity that was created under the Federal Liability Risk Retention Act for the purpose of purchasinggroup liability insurance.

If one of the above is checked, attach a schedule listingthe Surplus Lines filinglicense for each member's home state.

For completion by Broker if AIG Producer Agreement/Surplus Lines Broker Responsibility Addendum is in place:

Agreement ID # Home State CA Home State SL# or NJ SLA # (if NJ is home state) For completion by Broker if no AIG Producer Agreement/Surplus Lines Broker Responsibility Addendum is in place:

It isagreed that the followingsurplus linesagent/broker is responsible forall surplus lines filing, reporting, tax and fee collection,and payment requirements imposed byapplicable law in the insured's Home State (see attached definition).

Home State Surplus Lines FilingLicense Number: OR NJSLA #:

A copy of the surplus lines license referenced above as well as any documentation supportingthe payment of surplus lines taxes and applicable fees hereunder will be made available upon request.

CALIFORNIA HOMESTATE RISKS:Pursuant to subdivision (b) of Section 1774 of the CaliforniaInsurance Code,acopy of this Agreement shall be made available to the California Commissioner of Insurance or his or her designee upon request. It isagreed that the responsibility for filingthe Confidential Report of Surplus Lines Placement (SL-1 Form) is delegated to the abovementioned surplus lines broker.

TEXAS HOMESTATE RISKS:Pursuant to Section 981.223 and 225.006 of the Texas Insurance Code,acopy of this Agreement shall be made available for inspection by the Department of Insurance and the Comptroller of Public Accounts upon request. It is herebyagreed that the responsibility forall filing, reporting, collection,and payment requirements imposed by Chapter 225 and Chapter 981 of the Texas Insurance Code is delegated to the surplus linesagency identified above.

Please complete box 1 or 2
115921 (09/22) © All Rights Reserved
Date: 5/19/2025 Quote No: Q7585487-01 Page 6 of 8

DEFINITIONS

HOMESTATE-
(A) In general. -Except as provided in subparagraph (B), the term "Home State" means, with respect to an insured - (i) the state in which an insured maintains its principal place of business or, in the case ofan individual, the individual's principal residence; or
(ii) if 100 percent of the insured risk is located out of the state referred to in clause (i), the state to which the greatest percentage of the insured's taxable premium for that insurance contract is allocated. (B) Affiliated Groups. - If more than 1 insured from an affiliated group are named insureds on asingle non-admitted insurance contract, the term "Home State" means the Home State,as determined pursuant to subparagraph (A), of the member of the affiliated group that has the largest percentage of premium attributed to it under such insurance contract.

AFFILIATE- The term "affiliate" means, with respect to an Insured,any entity that controls, is controlled by, or is under common control with the Insured.

AFFILIATED GROUP - The term "affiliated group" means any group of entities that are all affiliated.

CONTROL - An entity has "control" overanother entity if - (A) the entity directly or indirectly oractingthrough 1 or more other persons owns, controls or has the power to vote 25 percent or more ofany class ofvotingsecurities of the other entity; or (B) the entity controls in any manner the election ofa majority of the directors or trustees of the other entity.

PRINCIPAL PLACE OF BUSINESS - The term "principal place of business" means, with respect to determining the Home State of the Insured:
(A) the state in which an Insured maintains its headquarters and the Insured's high level officers direct, control, and coordinate the business activities; or
(B) if the Insured is acompany which maintains outside any state its headquarters where the Insured's high level officers direct, control,and coordinate the business activities, (for example,aforeign company headquartered in a foreign country), then the state where the largest percentage of the risk resides, i.e. the state to which the greatest percentage of the Insured's taxable premium for the insurance contract is allocated.

PRINCIPAL RESIDENCE- "Principal residence" means, with respect to determiningthe Home State of the insured, (a) the state where the insured resides for the greatest number of days duringacalendar year; or (b) if the insured's principal residence is located outside any state, the state to which the greatest percentage of the insured's taxable premium for that insurance contract is allocated.

STATE- The term "state" includes any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Northern MarianaIslands, the U.S. Virgin Islands,and American Samoa.

SIGNATURE-All signatures need to be wet, electronic, or digital.Stamped, typed, printed,and script font signatures are NOTacceptable.
115921 (09/22) © All Rights Reserved
Date: 5/19/2025 Quote No: Q7585487-01 Page 7 of 8

POLICYHOLDER DISCLOSURE

NOTICE OF TERRORISM INSURANCE COVERAGE
(RIGHT TO PURCHASE COVERAGE)
You are hereby noMfied that under the Terrorism Risk Insurance Act, as amended, that you have a right to purchase insurance coverage for losses resulMng from acts of terrorism. As defined in SecMon 102(1) of the Act: The term "act of terrorism" means any act or acts that are cerMfied by the Secretary of the Treasury - in consultaMon with the Secretary of Homeland Security, and the ASorney General of the United States - to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property, or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission; and to have been commiSed by an individual or individuals as part of an effort to coerce the civilian populaMon of the United States or to influence the policy oraffect the conduct of the United States Government by coercion.

YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED BY THIS POLICY FOR LOSSES RESULTING FROM

CERTIFIED ACTS OF TERRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, SUCH AS AN EXCLUSION FOR NUCLEAR EVENTS.

UNDER THE FORMULA,THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 80% OF COVERED TERRORISM

LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS THAT MAY BE COVERED BYTHEFEDERAL GOVERNMENT UNDER THE ACT.

YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT, AS AMENDED, CONTAINS A $100 BILLION CAP THAT LIMITS U.S. GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS' LIABILITY FOR LOSSES RESULTING

FROM CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS $100 BILLION. IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEED $100 BILLION, YOUR COVERAGE MAY BE REDUCED.

Acceptance or Rejection of Terrorism Insurance Coverage I hereby elect to purchase terrorism coverage for prospective premium of $7,088.00 I hereby decline to purchase terrorism coverage for certified acts of terrorism. I understand that I will have no coverage for losses resultingfrom certified acts of terrorism
City of Buena Park
Policyholder/Applicant's Signature Account Name
Print Name Date Policy Number
Copyright 2020 National Association of Insurance Commissioners NTC TR01 (01/21) Date: 5/19/2025 Quote No: Q7585487-01 Page 8 of 8
June 24, 2025

CONSENT CALENDAR
Item No. 4M.

City Council Agenda Report

MEMORANDUM OF UNDERSTANDING (MOU) WITH THE ORANGE COUNTY CLERK-RECORDER OFFICE

FOR THE USE OF THE STATEWIDE ELECTRONIC COURIER UNIVERSAL RECORDING ENVIRONMENT GOVERNMENT TO GOVERNMENT (SECURE G2G) PORTAL FOR ELECTRONIC RECORDING

PREPARED BY PRESENTED BY
Anna Almquist, Assistant City Clerk Anna Almquist, Assistant City Clerk

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Adria Jimenez, Director of Government & Community
Relations/City Clerk Aaron France, City Manager

RECOMMENDED ACTION
1) Approve a Memorandum of Understanding (MOU) with the Orange County Clerk-Recorder for use of the Statewide Electronic Courier Universal Recording Environment, Government to Government (SECURE G2G) Portal; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; and, 3) Authorize the City Clerk to execute the agreement.

PREVIOUS CITY COUNCIL ACTION
On March 28, 2017, the City Council entered into an agreement with the Orange County Clerk-Recorder for use of the SECURE G2G Portal. On May 12, 2020, the City Council entered into a five-year term agreement with the Orange County Clerk-Recorder for use of the SECURE G2G Portal.

DISCUSSION
At its regular meetings of March 28, 2017 and May 12, 2020, the City Council approved a Memorandum of Understanding (MOU) between Owner Counties ("County of Orange") and Participants ("City of Buena Park") for the use of the Statewide Electronic Courier Universal Recording Environment Government to Government (SECURE G2G) Portal to establish an effective and efficient internal process of electronically submitting and recording documents with, and receiving immediate and direct communication from, Orange County ClerkRecorder staff. Many City documents require recordation at the County including, but not limited to, development agreements, leases, loan documents, notices of completions, and easements. Prior to implementing this program, staff hand-delivered or mailed documents to the County Clerk-Recorder's Office, which increased staff time, vehicle expenses, and postage costs. Although the initial software, software upgrades, maintenance, installation and training are at no cost to the City, the County issues two free "tokens" (licenses) to designated users while each additional token requires a one-time cost of $100. Currently, there four (4) active tokens issued to the City of Buena Park. The two free tokens have been assigned for use by the City Clerk's Office, and two additional tokens are being used by the Economic Development Division and the Public Works Department. The County prohibits the issuance of shared user accounts and SECURE G2G Portal user accounts and identity credentials are nontransferable. If a user's status changes and access to SECURE G2G is no longer required, the user's SECURE G2G Portal account and identity credentials shall be disabled and revoked.

The City Clerk's Office was advised of the upcoming expiration of the MOU for use of the SECURE G2G Portal. In a continuous effort for simple, paperless solutions and to streamline the electronic processing and recordation of City documents, it is recommended that the City Council approve the proposed MOU with the Orange County Clerk-Recorder for use of the Statewide Electronic Courier Universal Recording Environment, Government to Government (SECURE G2G) Portal. Moreover, a dedicated workstation and scanner that meet the technical specifications outlined in the MOU has already been verified and implemented by the City's Information Technology (IT) Department. There are no other required changes to the dedicated workstation.

BUDGET IMPACT
There is no direct cost associated with the approval of this agreement.

Attachments
Attachment - City of Buena Park SECURE G2G Renewal MOU.pdf 2020 SECURE 1
Government2Government MOU

MEMORANDUM OF UNDERSTANDING

BETWEEN OWNER COUNTIES AND GOVERNMENT PARTICIPANTS
FOR THE USE OF THE SECURE GOVERNMENT TO GOVERNMENT (G2G) PORTAL
THIS MEMORANDUM OF UNDERSTANDING (“MOU” or “Agreement”), made and entered into on __6/30/2025__, is between the counties of Los Angeles, Orange, Riverside, and San Diego (hereinafter collectively referred to as “Owners”) that own the Statewide Electronic Courier Universal Recording Environment (“SECURE”) with the Orange County Clerk-Recorder acting on their behalf as the Lead County, and __City of Buena Park__ the submitting party (“Government Agency”), recording electronically through the SECURE Government to Government (G2G) Portal. The Owners and Government Agency are collectively referred to as the “Parties.”
WHEREAS, California Government Code Section 27279(b) states “[t]he recorder of any county may, in lieu of a written paper, accept for recording digitized images, digital images, or both, of a recordable instrument, paper, or notice if [. . .] [t]he requester and addressee for delivery of the recorded images are the same and can be readily identified as a local or state government entity, or an agency, branch, or instrumentality of the federal government.”

WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego are the Owners of the SECURE G2G Portal; and

WHEREAS, the SECURE G2G Portal functions as a separate portal under the same security framework as the existing SECURE system; and

WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego entered into an agreement dated August 19, 2008 to share the ownership and ongoing maintenance of a multicounty G2G electronic recording portal; and

WHEREAS, Orange County is the “Lead County” in supporting this SECURE G2G Portal and is responsible for executing any agreements with participants with the approval of the other Owners.

NOW THEREFORE, the Parties, for and in consideration of the mutual promises and agreements herein continued, do agree to the following:

1. DEFINITIONS

A. Owners: means the Counties of Los Angeles, Orange, Riverside and San Diego Counties.

B. Lead County: means the County of Orange as the designated lead in developing and supporting the multi-county system and responsible for handling the administrative 2020 SECURE 2
Government2Government MOU
functions, negotiating and executing any contract relating to the support and maintenance of SECURE.

C. Partner County or Partner Counties: means non-owner counties that have contracted to use SECURE.

D. SECURE G2G Portal: means the SECURE Government to Government Portal.

E. Government Agency: means a government entity, other government agency, or a county department of the Owners that submits package(s) of documents electronically to an Owner or Partner County using the SECURE G2G Portal for the purpose of electronically recording under this MOU.

F. SECURE: means the Statewide Electronic Courier Universal Recording Environment used by multiple counties to electronically receive and return documents for recording.

G. Government to Government: means the acts of a county recorder recording a document for a Government Agency through the SECURE G2G Portal.

H. Operational Issues: means issues regarding the business rules that dictate what can be recorded by an individual Owner county or Partner County.

I. Technical Issues: means issues regarding how the SECURE G2G Portal electronically receives and returns recordable documents.

J. Infrastructure: means the non-software components used to electronically receive and return recordable documents through the SECURE G2G Portal.

2. PURPOSE
The purpose of this MOU is to define the requirements, rules and policies needed for Parties to share in the use of the SECURE G2G Portal to electronically record documents in a secure electronic recording environment.

3. TERM

This Agreement shall become effective upon the signature of the Parties for a term of 5 years unless terminated in writing by either party in accordance with this Agreement. The parties, by written agreement, may extend the agreement for no more than one additional year.

4. FEES and COST

Government Agency is exempt from fees for SECURE G2G Portal system use, maintenance and technical support. Government Agency may be held responsible to pay any other applicable fees, taxes, and other charges, however denominated, for the recordation of 2020 SECURE 3
Government2Government MOU
documents. Government Agency is responsible for startup costs, which may include reimbursements for setup and tokens if applicable.

5. Eligibility
Established Government Agencies at the local, state or federal level, as defined below, will be allowed to submit legal documents for electronic recording through the SECURE G2G Portal pursuant to California Government Code section 27279(b), which states in part “[t]he recorder of any county may, in lieu of a written paper, accept for recording digitized images, digital images, or both, of a recordable instrument, paper, or notice if [. . .] [t]he requester and addressee for delivery of the recorded images are the same and can be readily identified as a local or state government entity, or an agency, branch, or instrumentality of the federal government.”

6. SECURE G2G Portal Recording Requirements

SECURE G2G Portal recording requirements and specifications are generally set forth in Attachment A and Attachment B, incorporated herein by reference, to this Agreement.

6.1 Government Agency shall comply with any and all requirements and specifications of the Agreement and in Attachments A and B (collectively Attachments).

6.2 Government Agency understands that the requirements and specifications may change from time to time.

6.3 Government Agency understands that the requirements and specifications set forth in the attachments could be specific to individual Owner or Partner Counties.

6.4 Government Agency acknowledges that the recording requirements and specifications contained in the attachments may not be exhaustive of the recording requirements for the individual Owners and Partner Counties.

6.5 Owners will provide written notice to the Government Agency within 30 days if there are any changes to the requirements or specifications.

6.6 Attachment A – Provides the technical specifications including submission methods, communication protocol security framework and imaging standards.

6.7 Attachment B – Contains the processing schedules, hours of operation, policies, sample document types and authority, technical service contact and security incident contact information for electronic recording with each individual Owner or Partner County.

7. Government Agency Acknowledgments and Responsibilities

7.1 Government Agency must supply all electronic recording equipment, i.e., computer, monitor, scanner, printer, an internet connection and a token from the Lead County, if applicable.

2020 SECURE 4
Government2Government MOU

7.2 The electronic documents or records shall be considered the “original” record of the transaction in substitution for, and with the same intended effect as, paper documents or records. In the case that such documents or records bear a digital or electronic signature, those signatures shall have the same effect as paper documents or records bearing handwritten signatures.

7.3 Government Agency is responsible for the accuracy, completeness and content of documents submitted for recording through the G2G portal.

7.4 Government Agency shall immediately notify Lead County of any security incident, including but not limited to attempts at or actual unauthorized access which could compromise or otherwise adversely affect SECURE’s data systems.

7.5 Government Agency shall ensure that all security measures and credentials implemented are protected. Government Agency assumes all responsibility for documents submitted through unique credentials provided to Government Agency for the purposes of engaging in G2G recording.

7.6 Government Agency is responsible for receiving and verifying receipt of documents recorded to ensure that the source of the receipt is the county where the document was to be recorded.

7.7 Government Agency shall address all Operational Issues related to the electronic recording process with the individual Owner or Partner Counties.

7.8 Government Agency shall notify the Lead County of all problems involving Technical Issues.

Government Agency shall work in good faith with the Lead County to resolve any Technical Issues. Resolution of Technical Issues may require Government Agency to provide onsite access to Lead County.

7.9 Government Agency shall comply with each county’s individual recording requirements.

Government Agency’s submission of a document via the SECURE G2G Portal for transmission to a particular county for recording does not guarantee the document will be recorded by that individual county. Each Owner or Partner County may have its own specific requirements for the recordation of documents including, but not limited to, document types authorized for recording and payment methods. Documents not meeting a county’s specific requirements for recording may be rejected by the respective county.

7.10 Following the electronic recordation of a document, Government Agency agrees to deliver the original document and/or notify the real party in interest.

8. Lead County Responsibilities

8.1 Lead County shall conduct ongoing monitoring of the SECURE G2G Portal to protect the integrity of the transmission process.
2020 SECURE 5
Government2Government MOU

8.2 Lead County shall test and maintain the SECURE G2G Portal software and hardware.

8.3 If the SECURE G2G Portal experiences delays or power failures that interfere with the normal course of business, the Lead County will work with the individual Owner or Partner County and Government Agency until the problem has been remedied.

8.4 Lead County will coordinate the SECURE G2G Portal administration, training, policy creation, access control and establishment of contracts required for Government Agency to submit to Partner Counties.

8.5 Lead County shall facilitate communication between Government Agency and Owner or Partner Counties.

9. SECURE G2G Portal Review

Government Agency’s right to submit documents under this Agreement is subject to Owners review and acceptance of Government Agency’s standards and procedures. Such approval will not be unreasonably withheld by Owners. This review is to confirm that all requirements of this Agreement are met.

10. General Recording Requirements

Submission, acceptance, recording and rejection of any document must comply with all applicable federal, state and local laws. County specific recording requirements are generally set forth in Attachment B.

11. Suspension

Lead County, with the concurrence of all the other Owners, may suspend Government Agency’s submission of documents to the SECURE G2G Portal, restrict access, or deny access to Government Agency and any of Government Agency’s individual staff members at any time in its sole discretion as it deems necessary.

Notice of suspension will be immediately provided to Government Agency by Lead County on behalf of Owners. Government Agency may resume submission upon satisfactory resolution of the reason for suspension after notification from the Lead County. Whether a matter is resolved is determined solely by the SECURE Owners.

The following is a non-exhaustive list of reasons for suspension:

11.1 To protect the public interest.

11.2 To protect the integrity of public records.

11.3 To protect real property owners from financial harm. 2020 SECURE 6
Government2Government MOU

11.4 To prevent fraud.

11.5 For Government Agency’s violation of, or to prevent the violation of, any federal, state, or local law.

11.6 For Government Agency’s failure to notify Lead County of modifications which could compromise or otherwise adversely affect SECURE’s data systems.

11.7 For Government Agency’s default of any provision of this Agreement.

12. Limitation of Liability

Owners and Partner Counties shall be held harmless from and not incur any liability for any damages whatsoever caused either directly or indirectly for:

12.1 Information electronically transmitted by the Government Agency.

12.2 Any breach of security, fraud or deceit resulting from electronic recording.

12.3 Damages resulting from software, hardware, or other equipment failure.

12.4 Delays or power failures that interfere with the normal course of electronic recording.

12.5 Restricting or terminating Government Agency’s ability to electronically record documents.

12.6 Claims, disputes or legal actions concerning an electronic transaction, including, but not limited to, the accuracy, completeness or content of documents submitted for recording.

12.7 Government Agency, Owners and Partner Counties shall not be liable to each other for:

12.7.1 Any special, incidental, exemplary or consequential damages arising from or as a result of any delay, omission or error in the electronic recording transmission or receipt.

12.7.2 Any failure to perform processing of the transactions and documents where such failure is beyond the party’s reasonable control (including, without limitation, any mechanical, electronic or communications failure, which prevents the parties from transmitting or receiving the electronic recording transactions).

12.7.3 Except for payment and indemnity obligations hereunder, any cessation, interruption or delay in the performance of an obligation hereunder due to earthquake, flood, fire, storm, natural disaster, act of God, war, armed conflict, terrorist action, labor strike, lockout boycott, provided that the party relying 2020 SECURE 7
Government2Government MOU
upon this paragraph: (a) shall have given the other party written notice thereof promptly and, in any event within five (5) days of discovery thereof and, (b) shall take all reasonable steps reasonably necessary under the circumstances to mitigate the effects of the force majeure event upon which such notice is based in the event the force majeure event described in this paragraph extends for a period in excess of three (3) days.

13. Indemnification

13.1 Owners shall not be responsible for any damage or liability occurring by reason of any acts or omissions on the part of Government Agency under or in connection with any work, authority or jurisdiction delegated or determined to be the responsibility of Government Agency under this Agreement. It is also understood and agreed that pursuant to Government Code Section 895.4, Government Agency shall fully indemnify, defend, and hold Owners and their respective officers, employees, and agents harmless from, and against, any claims, demands, liability, damages, costs (including attorney’s fees), and expenses, including, without limitation, those involving bodily injury, death, or personal injury of any person or property damage of any nature whatsoever (collectively “Claims”), arising from, or related to, any acts or omissions on the part of the Government Agency under or in connection with any work, authority or jurisdiction delegated to or determined to be the responsibility of Government Agency under this Agreement, except to the extent caused by the sole negligence or willful misconduct of the Owners. This provision shall survive termination or expiration of this Agreement.

13.2 Notwithstanding section 13.1 above, in the event the Government Agency under this Agreement is a county department of an Owner, such Government Agency's indemnification obligations to each other Owner hereunder shall not exceed each Owner's indemnification obligations under that certain Multi-County Agreement Between the Counties of Los Angeles, Orange, Riverside, and San Diego for Shared Ownership and Ongoing Maintenance of an Electronic Recording Delivery System (the "Multi-County Agreement").

13.3 In the event of fraud that arises directly or indirectly from Government Agency’s submission of a document through the SECURE G2G Portal for electronic recording that impacts the value of or title to real estate, Government Agency shall defend and indemnify the Owners against any Claims (as defined in section 13.1, above) for any G2G electronic recording transaction in which the Government Agency engages.

14. Termination

14.1 Either party may terminate this Agreement for any reason by providing 30 calendar days’ written notice of termination.

14.2 Owners may terminate this Agreement immediately if Government Agency is in default of any of the terms of this Agreement.

2020 SECURE 8
Government2Government MOU

14.3 Notwithstanding any other provision of this Agreement, the Owners may terminate this Agreement immediately at any time in its sole discretion as it deems necessary. The following is a non-exhaustive list of reasons for termination:

14.3.1 To protect the public interest.

14.3.2 To protect the integrity of public records.

14.3.3 To protect real property owners from financial harm.

14.3.4 To prevent fraud.

14.3.5 For Government Agency’s violation of, or to prevent the violation of, any federal, state or local law.

14.4 The indemnification and limitation of liability provisions of this Agreement shall survive any termination of this Agreement.

15. Dispute Resolution

Owners and Government Agency will attempt, in good faith, to resolve any controversy or claim arising out of or relating to G2G electronic recording through either negotiation or mediation prior to initiating litigation.

16. Governing Laws and Venue

This Agreement has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

17. Amendment

Any amendments or modifications to this Agreement shall be in writing duly executed by each party’s authorized official, which shall become effective at a time mutually agreed upon by the Parties. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or Agreement not incorporated herein shall be binding on either party.

18. Assignment

This Agreement shall not be assigned by a party, either in whole or in part, without prior written consent of other party. Any assignment or purported assignment of this Agreement by a party without the prior written consent of the other party will be deemed void and of no force or effect.

2020 SECURE 9
Government2Government MOU

19. Entire Agreement

This Agreement contains the entire and complete understanding of the Parties and supersedes any and all other agreements, oral or written, with respect to the terms under this Agreement.

20. Parties in Interest

None of the provisions of this Agreement or any other document relating hereto provides any rights or remedies to any person other than the Parties hereto and the Partner Counties and their respective successors, transferees, assumers and assigns, if any.

21. Privileged and Confidential Information

The Government Agency agrees that all personal information, which is considered privileged and confidential under state law contained within the documents submitted for recording will not be released by the Government Agency to any individual or other legal entity who would not otherwise have authorized access to such information. Any release of information by the Government Agency to any unauthorized individual or other legal entity may result in the Owners terminating this Agreement.

22. Waiver

No waiver of the breach of any of the covenants, agreements, restrictions, or conditions of this Agreement by Owners shall be construed to be a waiver of any succeeding breach of the same or other covenants, agreements, restrictions, or conditions of this Agreement. No delay or omission of Owners, in exercising any right, power or remedy herein provided in the event of default shall be construed as a waiver thereof or acquiescence therein, or be construed as a waiver of a variation of any of the terms of this Agreement.

23. Severability

If any term or portion of this Agreement is held to be invalid, illegal, void or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

24. Sections and Attachments

All sections and attachments referred to herein are attached hereto and incorporated by reference.

25. Headings

The Agreement captions, clause, section and attachment headings used in this Agreement are inserted for convenience of reference only and are not intended to define, limit or affect the construction or interpretation of any term or provision hereof.

2020 SECURE 10
Government2Government MOU

26. No Presumption Against Drafter
This Agreement is deemed to have been drafted jointly by the Parties. This Agreement shall be construed without regard to any presumption or rule requiring construction against or in favor of the party receiving a particular benefit under this Agreement. No rule of strict construction will be applied against any party or person.

27. Notices

Any notice requirement set forth herein shall be in writing and delivered to the appropriate party at the address listed in this subparagraph. Notice shall be given by electronic mail or deposited in the United States mail, postage prepaid, to the parties listed below. Addresses for notice may be changed from time to time by written notice to the other party. All communications shall be effective when actually received; provided, however, that nonreceipt of any communication as the result of a change in address of which the sending party was not notified or as the result of a refusal to accept delivery shall be deemed receipt of such communication. For reporting a security incident, the Government Agency shall also report the incident to the Lead County at the email address specified below.

Government Agency
City of Buena Park
Attn: City Clerk
6650 Beach Blvd.

Buena Park, CA 90621
Email: [email protected]
Lead County:

Orange County Clerk-Recorder
Attn: SECURE G2G Coordinator
601 N. Ross Street
Santa Ana, CA 92701
Email: [email protected]

28. Signatures in Counterparts:

This MOU may be executed in counterparts by the parties. This MOU is in effect as to any signatory party upon execution and, for purposes of enforcement, true copies of signatures shall be deemed to be original signatures.

IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed and attested to by their proper officers thereunto duly authorized and their official seals to be hereto affixed, as of the day and year first above written.
2020 SECURE 11
Government2Government MOU
--Signatures Follow--
2020 SECURE Signature Page
Government2Government MOU
OWNERS
THE COUNTY OF ORANGE AS LEAD COUNTY:

Approved By: Hugh Nguyen
Signature: ________________________________________________________ Orange County Clerk-Recorder

Date: _________________________________

THE OFFICE OF THE ORANGE COUNTY COUNSEL

APPROVED AS TO FORM
Signature: _________________________________________
Title: Deputy County Counsel
Dated: __________________________________

2020 SECURE Signature Page
Government2Government MOU

GOVERNMENT AGENCY
DEPARTMENT OF (Government Agency):_________________________________

COUNTY: _______________________________________

Approved By: _______________________________________________

Signature: ________________________________________________________

Title: ___________________________________________________________

Date: _________________________________
2020 SECURE Attachment A
Government2Government MOU
Attachment A - Technical Specifications

1. Submission Methods

SECURE G2G Portal User Interface (UI) – Government Agencies who will be scanning paper or uploading image files directly into the SECURE G2G Portal must use a token for authentication. Government Agencies will receive recording confirmation via the UI. The UI allows user to upload a pre-scanned 300 DPI TIFF Group IV image or use a browser scanner TWAIN plugin.

SECURE G2G Portal Web API (API) – Government Agencies that directly connect to the API must adhere to the XSD standard. The XML files that are uploaded must include Base64 encoded 300 DPI TIFF Group IV image files. This process does not require a user to be involved in the transfer; it is an automatic process that will be programmed by the submitter in conjunction with the County. Government Agencies will receive recorded information via XML return package.

2. Communications Protocol

HTTPS is required for the submission of instruments.

3. Security Framework

The required security framework is provided for in the SECURE G2G Portal software. The SECURE G2G Portal software shall use a minimum of 128-bit file and image encryption.

Industry standard Secure Sockets Layer (SSL) and user login with password that is encrypted shall be employed. User passwords are controlled by the Government Agency and at a minimum changed at 90-day intervals to reduce security exposure.

a) Endpoint Security (Authentication Token) - Government Agencies will require one token for each agency staff member that will be utilizing the UI. For use of the token to submit documents through the SECURE G2G Portal for recording electronically, please refer to the SECURE G2G Portal User Manual.

b) Computers and User Accounts
Government Agency computer(s) connected to the SECURE G2G Portal must be dedicated workstations for G2G recording only. Government Agency computers utilized for such are required to comply with a workstation checklist provided by Lead County.

Computers that connect to SECURE G2G Portal will have system and application logging enabled with a retention period of 3 months. Lead County may request reports of user access and transaction activity.
2020 SECURE Attachment A
Government2Government MOU
Workstations used to submit, retrieve, or, when applicable, return SECURE G2G Portal payloads are protected from unauthorized use and access. As a minimum, workstations shall meet all of the following requirements:
 Anti-malware software configured to start on system boot-up.  All critical operating system patches applied within one month from when the patch first becomes available.
 A hardware firewall installed and maintained.
 Up to date virus scan software that shall check for definition updates every twentyfour hours.  A full virus scan configured to run weekly at a minimum.  Installed applications shall be limited to the purpose of performing the necessary operational needs of the recording process as defined by the County Recorder.  Screen Lock must be configured for activation after 10 minutes of inactivity.

Shared user accounts may not be issued. At no time shall more than one person be authorized access to SECURE G2G Portal using a single SECURE G2G Portal user account or set of identity credentials. Each person shall be uniquely identified. If a user’s status changes, so that access to SECURE G2G Portal is no longer required, the user’s SECURE G2G Portal account and identity credentials shall be disabled and revoked, but not deleted from the system. SECURE G2G Portal user accounts and identity credentials are non-transferable.
c) Imaging Standards
The following imaging standards shall be complied with:

• Documents must be scanned or uploaded at 300 DPI TIFF Group IV image or use a browser scanner TWAIN plugin.
• Documents will be scanned in portrait mode.
• All pages, including attachments, must be numbered sequentially. • Documents must be scanned to original size.
• Document details, such as margins, font size and other similar requirements, must meet all applicable state statutes as set out in Government Code Section 27361 et seq.

June 24, 2025

NEW BUSINESS
Item No. 5A.

City Council Agenda Report

RESOLUTION CREATING A NEW PREFERENTIAL PARKING DISTRICT ON ADAMS WAY AND JACKSON WAY

PREPARED BY PRESENTED BY
Norm Wray, Senior Engineering Technician Norm Wray, Senior Engineering Technician

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Mina Mikhael, Director of Public Works/City Engineer Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a resolution to establish a new Preferential Parking District (PPD) on Adams Way and Jackson Way.

PREVIOUS CITY COUNCIL ACTION
On April 22, 2025, the City Council received a staff report presenting options for increasing available parking in the vicinity of Grand Avenue, south of Crescent Avenue. During that meeting, a number of residents from the area spoke in favor of creating a new PPD on Adams Way and Jackson Way.

DISCUSSION
The residents of Adams Way and Jackson Way have expressed frustration over the parking demand on their streets. They stated that parking by vehicles outside of their neighborhood is making it difficult to find parking for local residents or their guests. Additionally, residents reported many concerns related to trash, narrow streets, blocked driveways, and general public safety.

Adams Way and Jackson Way are local residential streets. They are undivided and have prima-facie speed limits of 25 miles per hour (MPH). Each street is 28 feet wide, and each street is a “loop” that begins and ends on the Grand Avenue Frontage Road. Zoning on the streets is entirely RS-6 (single family residential). Much of the nearby zoning, however, is RM-20, which is a multi-family designation. Nearby zoning in the City of Anaheim consists of both RS-2 (single family) and RM-4 (multi-family). Attachment 2 shows a general overview of the area, and Attachment 3 shows zoning in the area.

Residents submitted a PPD application per City Council Policy No. 41. The application was complete, and staff has reviewed the request. The City policy on PPD’s has two basic requirements. The request must be made by at least 2/3 (66.6%) of the residents on the street and the area must be reasonably self-contained. In this case, 67% of the residents of the area signed the petition, meeting the first part of the policy requirement. See Attachment 4 for a map of the voting results.

The requirement for an area to be self-contained is more difficult to determine, and is done on a case-by-case basis. In this case, staff has concluded that the two streets do represent a self-contained area. Both streets are entirely to the east of the Grand Avenue Frontage Road, and do not lead into any other nearby streets. The PPD request covers the entirety of each street.

The request meets the minimum requirements of Policy No. 41. Staff notes that this item was not reviewed by the Traffic & Transportation Commission, which is normally part of the procedures of the policy. However, since the City Council has already reviewed this item and expressed interest in creating such a district, staff determined that, to save time, it would be most efficient to bring the item directly back to the City Council for review and approval.

BUDGET IMPACT
If the proposed PPD No. 14 is approved, the cost to install the necessary signs would be approximately $8,000 to $9,000. Staff would also need to purchase additional parking permits. The cost for these would be approximately $2,000 to $2,500. The cost for the signs would be funded by the existing Signing and Striping budget. The cost for the permits would be funded by the Public Works Operations budget.

Attachments
Permit Parking on Adams - Att 1 of 5 - Reso.pdf
Permit Parking on Adams - Att 2 of 5 - Vicinity Map.pdf Permit Parking on Adams - Att 3 of 5 - Zoning.pdf
Permit Parking on Adams - Att 4 of 5 - Vote Map.pdf
Permit Parking on Adams - Att 5 of 5 - PPD Map.pdf
RESOLUTION NO.________

A RESOLUTION OF THE CITY OF BUENA PARK, CALIFORNIA,

ESTABLISHING A PREFERENTIAL PARKING DISTRICT ON

ADAMS WAY AND JACKSON WAY, ALL AS MORE

PARTICULARLY DESCRIBED HEREIN
WHEREAS, the City of Buena Park (“City”) has received a request from over 2/3 of the residents within the subject area for the designation of this street as a preferential parking district; and
WHEREAS, the City has jurisdiction over the subject street; and WHEREAS, California Vehicle Code Section 22507 authorizes the City to establish Preferential Parking Districts.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BUENA PARK hereby determines, finds, and resolves as follows:

Section 1. In accordance with California Vehicle Code Section 22507, the City Council hereby establishes a preferential parking district consisting of both sides of Adams Way, beginning and ending at the Grand Avenue Frontage Road and on both sides of Jackson Way east of the Grand Avenue Frontage Road beginning and ending at the Grand Avenue Frontage Road, as shown in the attached map, which district shall be referred to as “Preferential Parking District No. 14.”
Section 2. Residential parking permits for Preferential Parking District No. 14 shall be individually numbered and otherwise in such form as approved by the Director of Public Works.

The residential parking permits for Preferential Parking District No. 14 shall comply with the following guidelines:
a. The residential parking permits shall be divided into two types:
i. Resident/visitor. A permit for exclusive use of residents and their guests. ii. Temporary (one-day). A permit that is issued to residents of the district for special occasions in which a resident may require additional permits.

There is no maximum number of temporary permits that are available in one year. These permits shall only be valid for the date specified on the permit.
b. All resident/visitor permits shall be issued by the Department of Public Works; all temporary permits shall be issued by the Police Department. Said departments shall maintain all records as necessary to issue and track permits. c. Any residence within the boundaries of Preferential Parking District No. 14 may purchase up to two resident/visitor permits. These permits shall be subject to a purchasing or replacement fee of ten dollars ($10) per permit. These permits shall RESOLUTION NO. _______

Page 2 ends

be renewed biennially. Notwithstanding the foregoing, more than two resident/visitor permits may be approved by the Director of Public Works at his or her discretion for specific vehicles parked at a residence in a district including those providing temporary services or activities to these residences such as maintenance, construction, or healthcare. These additional resident/visitor permits must be requested by the resident, in writing, and must be justified to the satisfaction of the Director of Public Works. The permitted use or service being provided must be consistent with the use of the property and in conformance with the Buena Park Municipal Code. The additional permits shall be subject to a purchasing or replacement fee of twenty dollars ($20) per permit. These permits shall be renewed biennially.
d. The fee for temporary permits shall be one dollar ($1) per permit. Each temporary permit shall be valid for one day only as written on the permits. When writing the date of use on the temporary permits, residents shall use indelible ink only. e. To obtain a resident/visitor or temporary permit, the resident must bring proof of residency on the affected portion of this district to the Department that issues the permits.
f. Each parking permit issued pursuant to this Resolution may only be used within Preferential Parking District No. 14. No resident/visitor parking permit may be sold, conveyed, or otherwise permanently transferred.

Section 3. This Resolution shall not take effect unless and until signs or markings as described in California Vehicle Code Section 22507 (a) are installed in the areas affected by this Resolution.

Section 4. CEQA. This Resolution is exempt from CEQA pursuant to CEQA Guidelines Section 15061 (b)(3), which is the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment, and CEQA does not apply where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

Section 5. The City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED this 24th day of June, 2025, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 3 ends

_________________________________________
Mayor
ATTEST:
_______________________________
City Clerk
I, Adria M. Jimenez, MMC, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park held this 24th day of June, 2025.
______________________________________
City Clerk

CITY OF BUENA PARK

CITY OF ANAHEIM

CRESCENT AVE

LINCOLN AVE BEACH BLVD STANTON AVE GRAND AVE GRAND AVE FRONTAGE RD

ADAMS WAY

JACKSON WAY

FILLMORE DR

JACKSON WAY

HALDOR PL
860286028602
860286028602
860286028602
860286028602
7720 7720
77207720
7720
7720
772077207720772077207720 772077207720
7720
77207720
77207720
7720 7720
7720 7720
7720 7720
77207720
7720
7720
77207720 77207720 77207720772077207720
7720
77207720
77207720 7720 7720
8452
8530
8575 8578
8576
8572
8570
8568
8562
8569
8567
8565
8563
8561
8576
8572
8570
8568
8562
8560
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
3126
8591
3123
3143 3060425 31100055 3832015 34103208 3100145 3209055 318075 364 4930 3847 4560 38 44655204 410 3443551 30 29587 44 2552 340765 4 3944810 30 4754310 3958 420 375 26 3107
3103
3130
3005132 31 24531 480 32
3115
3130
7801
3075160 360
7902
7843
7939
3071
3150
7626
7891
3070 4958
3119725 3131345 31751963 3157123 3193743 31956173 3175
8452
424900 25
200
200
200
200
3138 101 3136 3124
8682
7622 7642
8571
8561
7641 7661 7671 7681 7721
7632 7720
7861
7867
7885
7873
7867
7879
105
3021 121
200
200
200
200
200
3079
3081
3043
7600
7632 7612 7652 7672 7682 7702
3100
8716
8675
8663
8651
8649
8580
8622
8692
8700
8530
7595
8575
3103
3134 3130 3126 3122 3118 3114 3110 3106 3102 3152 3146 3142 3138 7640 7660 7680 7688 7712 7722 7732
7641 7655 7671 7685 7701 7711 7721 7731 7625
7980
3111 3107 3103
3134 3130 3122 3118 3114 3110 3106 3102 3146 3142 3138
7974 7968 7962 7956 7950 7944 7938 7932 7926 7920 7914 7908 7794 7800 7806 7812 7818 7824 7830 7836 7842 7770 7776 7782 7788 7981 7975 7969 7963 7957 7951 7945 7933
7849
7795 7801 7807 7813 7819 7825 7831 7837
3081 3075 3067 3061 3057 3053 3049 3045
3082 3076 3072 3068 3062
7771 7777 7783 7789
7945 7939 7933 7927 7921 7915 7909 7903 7897 7885
3058
7879 7873
7944 7938 7932 7926
3054 3050 3046
3151 3147 3143 3139 3135 3131 3127 3119
7920 7914 7908 7902 7896 7890 7884
7782 7788 7794 7800 7806 7812 7818 7824 7770 7776
7831 7819 7825
3115 3111 3107 3103
3134 3126 3122 3118 3114 3110 3106 3102 3150 3146 3142 3138 7590 7600 7610
7771 7777 7783 7789 7795 7807 7813
7581 7595 7611
7596 7610
3151 3147 3143 3139 3135 3131 3127 3123 3119 3115 3111 3107 3130 3126 3122 3118 3114 3110 3106 3102 3150 3146 3142 3138 3134 7611
3139 3135 3131 3127 3123 3119 3111 3107 3103 3151 3147 3143 7626 7640 7656 7670 7686 7700 7712 7722 7732
7625 7641 7661 7681 7685 7711 7721 7731
3151 3147 3139 3135 3131 3127 3123 3119 3115
8445
8457
8042
8054 8062 8074 8086 8098 8110 8122 8134 8146
8151 8157
8549
8537
8525
8513
8501
8675
8663
8651
8649
8637
8625
8613
8601
8599
8587
8575
8563
8551
8152 8158 8164
8674
8662
8650
8648
8636
8446
8486
8478
8464
8445
8458 8457
8445 8446
8458 8457
8624
8612
8600
8598
8586
8574
8562
8550
8134 8140 8146
8128
8699
8687
8637
8625
8613
8601
8599
8587
8563
8551
8549
8127
8133
8139 8145
222
300
306
220
314
320
328
220
100
200
7891 7927 7921 7915 7909 7903 7897
7878
7843
7849
7855
7837
7861
7800
7760
7830
8531
7855

INPUT PROJECT TITLE HERE
DRAWN BY:

DATE:

T:\NEW FOLDER STRUCTURE\Traffic Investigations\Adams\2025\PPD Request\PPD for Adams and Jackson.dwg

DEPARTMENT OF PUBLIC WORKS
EXHIBIT NO.
0SCALE:200' 400' 1" = 400' N

ADAMS WAY & JACKSON WAY

REQUEST FOR A NEW PPD ON N/A

VICINITY MAP NW
06/02/2025
: INDICATES THE CITY BORDER

AFFECTED AREA

GRAND AVE GRAND AVE FRONTAGE RD

ADAMS WAY

JACKSON WAY

BEACH BLVD

CITY OF BUENA PARK

CITY OF ANAHEIM
7720 77207720 77207720772077207720
8591
3115
7801
7902
7843
7939
3071
7891
8571
8561
7721
7861
7867
7885
7873
7867
7879
7702
7712 7722 7732
7711 7721 7731
7980
3114 3110 3106 3102
7974 7968 7962 7956 7950 7944 7938 7932 7926 7920 7914 7908 7794 7800 7806 7812 7818 7824 7830 7836 7842 7770 7776 7782 7788 7981 7975 7969 7963 7957 7951 7945 7933
7849
7795 7801 7807 7813 7819 7825 7831 7837
3081 3075 3067 3061 3057 3053 3049 3045
7771 7777 7783 7789
7945 7939 7933 7927 7921 7915 7909 7903 7897 7885 7879 7873 7944 7938 7932 7926 7920 7914 7908 7902 7896 7890 7884
7782 7788 7794 7800 7806 7812 7818 7824 7770 7776
7831 7771 7777 7783 7789 7795 7807 7813 7819 7825
3111 3107 3103
7712 7722 7732
7711 7721 7731
7891 7927 7921 7915 7909 7903 7897
7878
7843
7849
7855
7837
7861
7830
8531
7855

INPUT PROJECT TITLE HERE
DRAWN BY:

DATE:

T:\NEW FOLDER STRUCTURE\Traffic Investigations\Adams\2025\PPD Request\PPD for Adams and Jackson.dwg

DEPARTMENT OF PUBLIC WORKS
EXHIBIT NO.
0SCALE:100' 200' 1" = 200' N

ADAMS WAY & JACKSON WAY

REQUEST FOR A NEW PPD ON N/A

VOTE MAP NW
06/02/2025
: INDICATES THE CITY BORDER
: INDICATES A PROPERTY THAT SIGNED THE PETITION (76 / 114 = 67%) : INDICATES A PROPERTY THAT DID NOT SIGN THE PETITION (38 / 114 = 33%) 7720 77207720 77207720772077207720
8591
3115
7801
7902
7843
7939
3071
7891
8571
8561
7721
7861
7867
7885
7873
7867
7879
7702
7712 7722 7732
7711 7721 7731
7980
3114 3110 3106 3102
7974 7968 7962 7956 7950 7944 7938 7932 7926 7920 7914 7908 7794 7800 7806 7812 7818 7824 7830 7836 7842 7770 7776 7782 7788 7981 7975 7969 7963 7957 7951 7945 7933
7849
7795 7801 7807 7813 7819 7825 7831 7837
3081 3075 3067 3061 3057 3053 3049 3045
7771 7777 7783 7789
7945 7939 7933 7927 7921 7915 7909 7903 7897 7885 7879 7873 7944 7938 7932 7926 7920 7914 7908 7902 7896 7890 7884
7782 7788 7794 7800 7806 7812 7818 7824 7770 7776
7831 7771 7777 7783 7789 7795 7807 7813 7819 7825
3111 3107 3103
7712 7722 7732
7711 7721 7731
7891 7927 7921 7915 7909 7903 7897
7878
7843
7849
7855
7837
7861
7830
8531
7855 GRAND AVE GRAND AVE FRONTAGE RD

ADAMS WAY

JACKSON WAY

BEACH BLVD

CITY OF BUENA PARK

CITY OF ANAHEIM
: INDICATES A PROPERTY THAT WOULD BE ELIGIBLE FOR PARKING PERMITS (114)

INPUT PROJECT TITLE HERE
DRAWN BY:

DATE:

T:\NEW FOLDER STRUCTURE\Traffic Investigations\Adams\2025\PPD Request\PPD for Adams and Jackson.dwg

DEPARTMENT OF PUBLIC WORKS
EXHIBIT NO.
0SCALE:100' 200' 1" = 200' N

ADAMS WAY & JACKSON WAY

REQUEST FOR A NEW PPD ON N/A

PROPOSED PPD AREA NW
06/02/2025
: INDICATES THE CITY BORDER
: INDICATES THE EXTENTS OF THE PPD AREA
June 24, 2025

NEW BUSINESS
Item No. 5B.

City Council Agenda Report

AGREEMENT WITH FLOCK SAFETY FOR THE LEASE OF POLICE DRONE AS FIRST RESPONDER (DFR)

HARDWARE AND SOFTWARE

PREPARED BY PRESENTED BY
Nghia Nguyen, Police Captain Nghia Nguyen, Police Captain

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Frank Nunes. Chief of Police Aaron France, City Manager

RECOMMENDED ACTION
1) Approve a two-year agreement with Flock Safety for the lease of Drone as First Responder (DFR) hardware, software, data, and evidence storage in the amount of $450,000; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; 3) Authorize the City Manager to execute the agreement; 4) Dispense with competitive bidding pursuant to Buena Park Municipal Code Section 3.28.080 (c) because these items and features can only be obtained from a sole-source vendor; and, 5) Approve a budget amendment in the amount of $85,000 for a 10% contingency and general liability insurance for the term of the agreement. This agreement would be subject to the drone being approved in the Police Department’s AB481 Military Equipment Use policy, which will be brought before the City Council 30 days after the proposed changes are posted on the Police Department’s website.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The Buena Park Police Department seeks to upgrade its existing Unmanned Aerial Systems (UAS) capabilities with Flock Safety. Flock Safety provides an all-in-one platform using drone hardware, software, radar, regulatory services, and ongoing support for Drone as a First Responder (DFR) operations. DFR responds to calls using a drone which is remotely operated from the Police Department. DFR aims to reduce police response times and provide critical situational awareness before officers arrive on scene. It also aims to reduce responses to certain calls for service, freeing up officers to respond to more serious incidents. This program was included and discussed as a Policy Issue during the May 27, 2025, Study Session and is included in the FY 2025-27 budget. This program will be funded by Measure R revenues.

Due to the unique nature of the equipment and software provided under this agreement, staff recommends the City dispense with competitive bidding pursuant to Buena Park Municipal Code Section 3.28.080(c). Flock Safety is the only provider that integrates with the Police Department’s existing Flock Safety license plate reader software and 9- 1-1 phone system. Additionally, there is active integration between Flock Safety and Motorola Solutions for police computer aided dispatch (CAD).

This agreement has been reviewed by the City Attorney and Purchasing Manager.

BUDGET IMPACT
The two-year lease agreement is for one drone (DJI M350), one dock, and all associated hardware, software, maintenance, implementation, training, storage, and support. The cost for year one is $150,000. Flock will provide one radar at no cost for year one ($150,000 value). Year two will cost $300,000 for the same equipment, services, and radar. Radar was previously free during year one promotional pricing. In addition, $45,000 of contingency funding for unexpected costs or equipment upgrades as technology improves and $40,000 for general liability insurance are required. The total cost of the entire program will be $535,000 funded by Measure R revenues (13- 650701-6240).

Attachments
Flock Safety Order Form.pdf
Existing Service Agreement with Flock Safety (License Plate Readers).pdf Flock Safety Sole Source Letter.pdf
Flock Safety + CA - Buena Park PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:

Larry Barsocchini
[email protected]
408.317.8617

ORDER FORM
This order form (“Order Form”) hereby incorporates and includes the terms of the Master Services Agreement previously executed by the parties as of August 4, 2023 (the “Terms”) which describe and set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty disclaimers, liability limitations and use limitations.

This additional services Agreement will be effective when this Order Form is executed by both Parties (the “Effective Date”) Customer: CA - Buena Park PD Term: 24 Months
Legal Entity Name: CA - Buena Park PD
Accounts Payable Email: Payment Terms: Net 30
Address: 6650 Beach Blvd Buena Park, California
90621
Billing Frequency: Annual - First Year at Opt-Out.

Retention Period: 30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $300,000.00
Flock Safety Drone Hardware and Services
Year 1
Flock Aerodome DFR - Radar Included 1 Included
Flock Aerodome DFR - M350 + Dock Included 1 Included
Flock911 for Aerodome Included 1 Included
Year 2
Flock Aerodome DFR - Radar Included 1 Included
Flock Aerodome DFR - M350 + Dock Included 1 Included
Flock911 for Aerodome Included 1 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Subtotal Year 1: $150,000.00
Annual Recurring Subtotal: $300,000.00
Discounts: $150,000.00
Estimated Tax: $0.00
Contract Total: $450,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer.

The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires selfinstallation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.

Special Terms:
• Initial Invoice shall be on or after 07/01/2025.

Flock Safety DFR – Promotion In the first year of the deployment, Flock will provide Customer with complimentary use of radar [Flock Aerodome DFR - Radar].

Opt Out Period – Customer will have until June 30, 2025 as opt-out period (“Opt-Out Period”) to terminate this Agreement without penalty or fees. After the Opt-Out Period, Customer may not terminate the Agreement, except as provided herein, and Customer will pay any invoice(s) for the remainder of the Term within thirty (30) days from the date of invoice. Notwithstanding the foregoing or any contrary terms herein, this Agreement is contingent upon Flock Safety and BPPD successfully obtaining waivers from the FAA to operate within the airspace of the Buena Park City limits, and in the event such waivers are not obtained Customer may terminate this Agreement without penalty or fees.” Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Opt Out Date $150,000.00
Annual Recurring after Year 1 $300,000.00
Contract Total $450,000.00
*Tax not included
Discounts
Discounts Applied Amount (USD)
Flock Safety Platform $0.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
Product and Services Description
Flock Safety Platform Items Product Description
Flock Aerodome DFR - Radar
Drone as First Responder (DFR) 2.0 detect and avoid capabilities for operations up to 400 ft according to agreed-upon UASFM altitudes. Includes FAA regulatory services and installation.

Flock Aerodome DFR - Radar
Drone as First Responder (DFR) 2.0 detect and avoid capabilities for operations up to 400 ft according to agreed-upon UASFM altitudes. Includes FAA regulatory services and installation.

Flock Aerodome DFR - M350 +
Dock
Drone as First Responder (DFR) 2.0 system, including hardware, software, and services. Hardware includes Matrice (M350) drone, camera, batteries, and battery-swapping dock. Software includes remote piloting, air traffic awareness, spectator view, mobile app, flight logging, mission reporting, and community engagement dashboard. Services include FAA regulatory services, SOP development, training, and ongoing support.

Flock911 for Aerodome
Flock911 enables users to access live 911 calls directly within the FlockOS™ software, delivering real-time situational context that ensures faster, safer, and more efficient responses to calls for service.

PRODUCT ADDENDUM
UNMANNED AIR SUPPORT AS A SERVICE (UASaaS) PROGRAM

FOR DRONE RESPONSE SERVICES
WHEREAS, Customer has determined that it is in the interests of public safety for it to have the ability to utilize unmanned drones during crisis incidents, public emergencies, and in certain public safety operations, to the extent permitted by law;
WHEREAS, Flock is in the business of providing unmanned drone services (the unmanned drone services shall be considered part of the “Flock Services”) and Flock Hardware; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Customer and Flock agree as follows:

1. UNMANNED AIR SUPPORT GENERAL TERMS OF DELIVERY

1.1 Flock Services and Hardware. Flock shall provide access to Customer the Flock Services and related Flock Hardware (the “Flock Hardware”) listed on the Order Form upon the terms and conditions set forth in the Agreement. Flock maintains ownership of all the Flock Hardware. Each year, as specified in the Order Form, the Customer will be provided with not less than 16 batteries per unit of Flock Hardware. Customer may place an order for additional Flock Hardware (e.g., batteries prior to 500 complete charging cycles, hardware damaged due to Customer’s error, additional spares, etc.) at Flock’s then current list price, which will be made available to Customer upon request.

1.2 FAA Regulatory Waivers. Flock will assist Customer in acquiring any required Federal Aviation Administration (“FAA”) regulatory waivers. This this Agreement is contingent on Flock Safety and BPPD successfully obtaining waivers from the FAA to operate within the airspace of the Buena Park City limits, and in the event such waivers are not obtained Customer may terminate this Agreement without penalty or fees.

1.3 Delivery. Flock shall make the Flock Hardware available to Customer at Customer’s delivery address set forth in the Order Form (“Delivery Point”). If for any reason Customer fails to accept delivery of the Flock Hardware by the date fixed pursuant to Flock's notice stating that the Flock Hardware is available at the Delivery Point: (i) Customer shall bear the risk of loss to the Flock Hardware; (ii) the Flock Hardware shall be deemed to have been delivered; and (iii) Flock, at its option, may store the Flock Hardware until collected by Customer, whereupon Customer shall be liable for all related costs and expenses (including, without limitation, storage and insurance). Once the Flock Hardware is made available as the Delivery Point, Customer is responsible for any resulting use of the Flock Hardware by all Authorized Users and all third-parties who may gain access to the same.

1.4 Pilot Services. Upon Customer’s request, Flock will make available an employee or independent contractor pilot (each a “Pilot”) to Customer for purposes of operating the Flock Hardware (hereafter the “Pilot Services”) at the pricing set forth in the Order Form. The Pilot Services shall be considered part of the Flock Services. When operating the Flock Hardware, the Pilot shall comply with the reasonable requests of Customer. Such Pilot Services may be used for up to forty (40) hours per week during the Term. Customer’s use of the Pilot Services shall not alleviate any of Customer’s obligations set forth herein. Customer shall provide Pilots with a safe working environment when on Customer’s premises.

2. LOSS AND DAMAGE OF FLOCK HARDWARE

2.1 In the event that Flock Hardware is lost, stolen or damage, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule. (Http://www.flocksafety.com/reinstallfee-scheudle). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) that Flock shall have no liability to Customer regarding such affected, and (2) that Flock shall have no liability to Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware.

2.2 Customer agrees to immediately notify Flock of any accident or event of loss or damage involving the Flock Hardware. The notification shall include any information as may be pertinent to Flock's investigation of such accident, loss, or damage, or which Flock may reasonably require.

3. FEES. The Order Form dictates the Flock Hardware, software, personnel, and Flock Services and the entire Flock Services corresponding fees. Customer shall pay the Fees as described on the Order Form.

4. TERM. The term of this Agreement commences on the Effective Date of this Agreement and continues for the term stated in the Order Form (the “Term”). Each Order Form shall commence and expire and/or terminate according to the terms set forth in such Order Form. On expiration or termination of the Agreement, all licenses provided hereunder by Flock shall immediately expire.

5. FLOCK DRONE IP. Customer Data does not include, and Flock Drone IP (defined herein) expressly includes, any data to the extent processed by, resulting as an output of, or based on the usage of, the Flock Services, Flock Hardware, including, without limitation, data collected by Flock’s radar and radio frequency sensors.

Such Flock Drone IP shall be Flock’s Confidential Information. Flock shall own all rights to (i) any data input into the Flock Services, Flock Hardware by or on behalf of Flock (not including any Customer Data) and (ii) any aggregated and anonymized data extracted or derived from the Flock Services, or use of the Flock Hardware, including all aggregated and anonymized usage data, statistical data, transactional data, metadata, market data, flight logs and flight history, telemetry data and logs, fleet information including drone serial numbers and models, connected device information including radar data concerning the surrounding airspace, and other aggregated and anonymized data collected from user data and files (collectively, “Flock Drone IP”). Without limiting the generality of the foregoing, Flock reserves the right to create and market public indexes, analysis or insights created from such data. Customer agrees that it will not share, sell, transfer, or make available any data generated by the Flock Hardware, including all Flock Drone IP to which it may have access, to any third party without the prior express written consent of Flock

SCHEDULE A

SERVICES
Flock makes no warranties regarding the efficacy of the training detailed below.

1. AIRWORTHINESS TRAINING
Flock will provide training for the Customer to maintain the airworthiness of its drones, including compliance-related trainings.

Customer shall be responsible for ensuring that all crew, including pilot in command, visual observer, sensor or payload operator, or other persons necessary for the safe operation of the flight have the qualifications, experience, licenses, and certificates required by applicable FAA regulations and that all have the necessary skill required to perform their duties. After completion of training, Customer will be responsible for maintaining the airworthiness of drones to which Customer is responsible and the ensuring that the respective operations are in line with all applicable laws and regulations.

The training will be conducted via both online and in-person methods, as agreed upon by both parties. The frequency and duration of training will be mutually decided and scheduled to the convenience of the Customer.

2. FLIGHT TRAINING
Flock will assist the Customer in obtaining FAA BVLOS waivers and train the Customer on compliance matters related to such waivers. In the event such waiver are not obtained Customer may terminate the Agreement without penalty or fee. Flock will start with one deployment location at a time, and work up to the agreed upon number of deployment locations for all UAS. As part of the BVLOS process, Flock will provide training materials to the Customer to certify all employees of the Customers selected as Visual Observers (“VOs”) to help aid in BVLOS operations.

Flock will provide training to officers on how to utilize the Flock IP. This will consist of:
● Showing how to access Flock on their respective internet devices ● Showing how to view a live stream through the application ● Showing how to control the drone using the application ● Showing how to report problems if they come across them on the application The training will be conducted via both online and in-person methods, as agreed upon by both parties. The frequency and duration of training will be mutually decided and scheduled to the convenience of the Customer.

3. FLOCK HARDWARE TRAINING
There will also be training for the Customer to use the Flock Hardware. This training will consist of:
● Discussing maintenance list for the drone, and how to maintain airworthiness ● Teaching how to fly the drone autonomously using the Flock IP ● Teaching how to fly the drone manually using the remote controller The training will be conducted via both online and in-person methods, as agreed upon by both parties. The frequency and duration of training will be mutually decided and scheduled to the convenience of the Customer.

4. DEPLOYMENT SUPPORT
Flock will teach the Customer how to dispatch the Flock Hardware using the software for 911 calls.

Only personnel authorized by Customer may have access to the livestream from the drone. They will also be taught on how to use Flock’s software to view said stream on any internet-connected device.

Authorized personnel may have access to the Flock IP, which can convey the current status of the drone, and how to tell the drone to conduct additional maneuvers if needed.

All operations must be conducted by a Pilot in Command (“PIC”), who is an FAA-certified pilot. Customer will provide the PICs needed to sustain this program.

Flock will assist in drafting a Standard Operating Procedure (“SOP”) as well as department policies regarding access, deployments, privacy, and community engagement.

Flock will ensure correct implementation of each Flock station and its included Flock Hardware which may or may not include the aircraft, on-prem servers, charging dock installations, radars, and more.

SCHEDULE B

SPECIFICATIONS
Customer must abide by the following standards:

Operational:
● Per FAA regulations, and without the necessary waiver, a minimum of one pilot is required to operate each drone.
● Work with Flock to get BVLOS waivers for the city to fully use Flock’s product and services. ● Train members of the city to be VOs so that the Customer can have FAA-compliant and safe BVLOS operations (Flock will provide training material if needed). ● If Customer wants to connect Flock’s software to their Computer Aided Dispatch (“CAD”) system, Customer will provide access to said CAD system at no cost to Flock to location information and other pertinent information about calls-for-service as they are placed. ● Flock will provide their Flock software interface to command the Flock Hardware. Customer must independently access and store any personal information about calls-for-services other than their location and the type of response (police, fire, or EMS) they prompted.

Customer shall be responsible to integrate with CAD software to pull location information and call type information of every call-for-service that the Customer decides the drone should be deployed to, so long as there are no monetary charges to Flock for said integration.

By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the previously executed agreement.

The Parties have executed this Agreement as of the dates set forth below.

FLOCK GROUP, INC. Customer: CA - Buena Park PD
By:
\FSSignature2\
By:
\FSSignature1\
Name:
\FSFullname2\
Name:
\FSFullname1\
Title:
\FSTitle2\
Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
\FSDateSigned1\
PO Number:

DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 8/4/2023
General Counsel
Mark Smith
DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 DocuSign Envelope ID: 23BDD1E4-9F89-4DA8-9C10-A12A6D97B7D6 2025 Sole Source Letter for Flock Safety® Public Safety Solutions May 29, 2025
Dear Captain Nguyen,
This letter serves to confirm that Flock Group Inc. d/b/a Flock Safety is the sole provider of our proprietary public safety technology solution specifically designed for use by law enforcement, communities, and private entities to increase safety and reduce crime. Flock Safety’s unique system integrates hardware and cloudbased software to enable real-time data processing and secure data sharing capabilities that are unavailable through other providers.

As the sole developer and provider of this proprietary technology, Flock Safety retains exclusive rights to manufacture, license, and support the products and software we offer. Our solutions include cutting-edge features such as machine learning analytics, CJIS-compliant data storage, and a centralized system that facilitates collaboration across multiple jurisdictions, supporting a more robust and efficient public safety network. Specifically, Flock Safety provides the ability to access additional cameras from other regional Flock customers, at no additional cost.

No other vendor offers the specific combination of hardware and cloud-based features, CJIS compliant data handling, or the national network capabilities that Flock Safety provides. For these reasons, Flock Safety is the only source available for these services.

Thank you,
Garrett Langley CEO, Flock Safety®

DESCRIPTION OF ITEMS AND SERVICES
To the best of our knowledge, Flock Safety is currently the sole source of the suite of products and services listed below, and no other company or firm sources and sells or licenses such a comprehensive, integrated suite of products and services at price level quoted as Flock universal sales price (USP).

Flock Aerodome DFR 2.0
DFR Drone Hardware
● DJI M350 RTK + RC Plus
● DJI H30T payload
● 16 TB65 Batteries and BS65 Charging Case on an annual basis ● DJI Dock 3 + M4TD integration with Flock ALPR and Flock911 ● DJI Dock 3 + M4TD increased flight speeds to 47 mph
● Proprietary RC box and omnidirectional antenna array
● In year 2 of the contract, Flock will swap out the old hardware for the newest version of each product on the market with no change in price.

Atlas 350 Drone Dock
● Exclusively distributed by Flock for the public safety market ● Automated, robotic, battery-swapping drone nest for heavy payload UAS ● Not reliant on contact charging
● Houses 8 batteries for more than 2,000 cycles
● Exclusive integration of the DJI M350 and H30T
● Exclusively provided law enforcement features and upgrades ● Landing platform level with the roof 17 cm of radial landing error recovery. ● Proprietary precision landing algorithms.
● Integrated HVAC to maintain system health.
● Integrated interior cameras for diagnostics and virtual pre-flight checklist ● Fully remote operations through the Flock Flight Operations Module Flock Aerodome 3D Digital Radar Station
● Multi-beamforming surveillance radar with long-range capabilities and all-weather situational awareness. ● 360 degree 3D detection, tracking, and classification of manned aircraft and sUAS. ● Detects Phantom-sized drones at 2.25-2.5 km ranges, Cessna-sized aircraft at 7 km range, and humans at 3 km range
● Layered security approach with target classification, detection and data updates for accuracy and reliability ● Exclusively integrated into the Flock Air Traffic Awareness Module(Aeromap) ● Exclusively provided by Flock for the public safety market Flock Software
Flight Operations Module
● Exclusively provided augmented reality overlays
● 1080p video feed with proprietary video codec, requiring only 3mbps for streaming ● One-time streaming links immediately available to be sent via email and SMS through the platform ● Images taken and immediately available to be sent via email and SMS through the platform, mid-flight ● Detailed telemetry and system health data
● Dock and drone management from a single interface
● Multiple drone station and drone control support via picture-in-picture ● Command and control
● CAD, ALPR, Flock911 and gunshot detection integration, allowing for tracking of calls-for-service directly in the platform
● Laser-range finder support, allowing for real-time identification at camera targets ● Camera and payload management
● Address based automated waypoint flight control
● Current weather data
● Detailed connectivity data
● Mouse and keyboard control
● Gamepad control
● iOS app for live video streaming
● Drone summoning capability to allow for one drone to follow or meet another drone for battery swapping Flock Aerodome Air Traffic Awareness Module (Aeromap)
● 360 degree visibility of local airspace and movement of manned aircraft and sUAS. ● Integration with Flight Operations Module for notifications of incursions. ● Direct communication with drones to allow for emergency collision mitigation ● ADS-B in and live telemetry data from multiple sources. ● Integrated 3D radar, RF, and Remote ID data in a single common operating picture. ● Call for service information on screen
● Multi-station and multi-drone support
Flock Aerodome Spectator Module
● 1080p video feed with proprietary video codec, requiring only 3mbps for streaming ● Optimized for streaming live mission video to internal and external stakeholders. ● Monitor multiple flight missions at once using split screen functionality ● Seamless link sharing via text message or email directly in the Flock Aerodome system. ● Live CFS updates and visibility.
● Basic flight and telemetry data.
● CAD integration to show which call-for-service the drone is responding to.

Flock Aerodome Flight Log Module
● Automated flight logging and mission reports.
● Native 1440p video uploaded for each flight from the drone without manual uploading required ● Effortlessly export mission reports in PDF format for evidence management. ● Download cloud based and onboard imagery and video.
● CFS data auto populated via CAD integration
● Configurable DFR mission success metrics.
● Configurable mission reports based on agency needs and data retention policies. ● Drone path and location at timestamp, visualized with video ● Filtering and searching functionality

Flock Aerodome Mission Reporting and Community Engagement Module ● Automatically display DFR success metrics including average response times, number of missions conducted, number of suspects apprehended with the support of DFR, reduction in response times, calls cleared without the use of patrol resources, and a breakdown of the types of calls that DFR has supported. ● Visualization of the flight path of the drone combined with the call for service the drone was responding to.

Designed to seamlessly integrate and display on the agency's website.

Flock Aerodome Services
● Equipment infrastructure
● Acquisition of appropriate FAA regulatory waivers
● Department policy and SOP consulting
● Community engagement consulting
● Comprehensive training
● Hardware warranties

June 24, 2025

NEW BUSINESS
Item No. 5C.

City Council Agenda Report

REORGANIZATION PLAN FOR THE PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION AND

RESOLUTION AMENDING THE BUENA PARK MANAGEMENT UNIT COMPENSATION PLAN ADDING THE

FACILITIES MAINTENANCE SUPERVISOR AND FLEET MAINTENANCE SUPERINTENDENT

CLASSIFICATIONS

PREPARED BY PRESENTED BY
Rebecca Valdez, Human Resources Manager Rebecca Valdez, Human Resources Manager

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Eddie Fenton, Assistant City Manager/HR Director Aaron France, City Manager

RECOMMENDED ACTION
1) Approve the revised job classification specifications of Facilities Maintenance Supervisor and new Fleet Maintenance Superintendent positions; and 2) Adopt a Resolution amending the Buena Park Management Unit Compensation Plan to add the Facilities Maintenance Supervisor and Fleet Maintenance Superintendent job classifications and salary ranges.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
During the budget presentation on May 27, 2025, the City Council approved various Policy Issues regarding personnel and gave direction to proceed with the process of reorganizing the Public Works Department by adding a Facilities Maintenance Supervisor position; and reclassifying the Fleet Maintenance Supervisor to Fleet Maintenance Superintendent. The following Policy Issues and positions are incorporated in the proposed Budget to be adopted during a Public Hearing scheduled for June 24, 2025.

Facilities Maintenance Supervisor
This is a revised classification of Facilities Maintenance Supervisor. The Facilities Maintenance Supervisor will coordinate, oversee, and inspect the work of contractors engaged in the construction, renovation and maintenance of City buildings, properties and facilities; supervise Facilities Maintenance staff; inspect City buildings, properties, and facilities; and perform related duties as assigned.

The Facilities Maintenance Division is responsible for maintenance and upkeep of six City buildings that are staffed year-round along with several other buildings, properties, and facilities at 13 parks, three fire stations, and the homeless navigation center. The Division is currently comprised of a Facilities Lead Maintenance Worker, a Facilities Maintenance Worker, and a Maintenance Helper working under supervision of the Facilities and Parks Superintendent. This leaves the responsibility to manage maintenance contracts, meet onsite with contractors, solicit proposals, and authorize work to the Facilities and Parks Superintendent. This inhibits the City’s ability to quickly repair necessary infrastructure and provide proper oversight to maintenance contractors. The Facilities Maintenance Supervisor would be the primary point of contact to solicit, coordinate, oversee, and inspect the work and performance of contractors improving or maintaining City facilities. Staff recommends that the monthly salary range for the proposed Facilities Maintenance Supervisor be established at range 797, roughly $7,126 to $8,922 monthly.

Fleet Maintenance Superintendent
This proposal is to reclassify the current Fleet Maintenance Supervisor to Fleet Maintenance Superintendent. The Fleet Maintenance Superintendent will plan, assign, inspect, supervise, and perform repair and servicing of gasoline, diesel, hydrogen, electric, and alternatively-fueled cars, trucks, construction, and field equipment.

Additionally, the Fleet Maintenance Superintendent will assist in the development, implementation, and administration of comprehensive programs that comply with regulations related to transitioning to a zero-emissions fleet; will assist in the development, implementation, operation, and maintenance of charging and refueling infrastructure, including but not limited to gasoline and diesel fueling stations, electrical vehicle charging stations, and hydrogen fueling stations; and will be responsible for reporting to and maintaining fleet compliance with United States Environmental Protection Agency (EPA), California Air Resources Board (CARB), and the South Coast Air Quality Management District (SCAQMD) air quality rules and regulations.

As the City transitions from a fleet composed of gasoline and diesel powered vehicles and equipment to a mandated fleet of zero-emissions vehicles and equipment, it will need to develop an advanced clean fleet transition plan, procure new vehicles and equipment per the plan, develop new skills and strategies to maintain the new equipment, and plan, develop, and install new charging and fueling systems to supply electricity and fuel to the new equipment. The Fleet Maintenance Superintendent is essential in transitioning legacy systems, equipment, and maintenance practices into a new era of zero-emissions technologies and will be responsible for reporting and maintaining compliance with air quality rules and regulations. Staff recommends that the monthly salary range for the proposed Fleet Maintenance Superintendent be established at range 806, roughly $8,904 to $11,092 monthly.

The adoption of this resolution is necessary since pursuant to Personnel Rules and Regulations of the City of Buena Park, Rule VI, Section 4, new or revised job classification specifications must be submitted to the City Council for approval. In addition, pursuant to Personnel Rules and Regulations of the City of Buena Park, Rule VII, Section 2, proposed compensation plans must be submitted to the City Council for approval.

BUDGET IMPACT
There are no changes to Fiscal Year 2025-27 budget for these positions in the Public Works Department. Each position is included in the budget for approval at the June 24, 2025, City Council Meeting.

Attachments
Reso MGMT Revised PW Classifications 2025.06.24 (Fleet and Facilities).pdf Facilities Maintenance Supervisor 2025.06.24.pdf
Fleet Maintenance Superintendent 2025.06.24.pdf
Exhibit A - MGMT Salary Schedule 2025.07.05
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BUENA PARK, CALIFORNIA, AMENDING THE CITY

CLASSIFICATION PLAN FOR VARIOUS JOB

CLASSIFICATION SPECIFICATIONS, AND AMENDING

THE COMPENSATION PLAN FOR THE BUENA PARK

MANAGEMENT UNIT TO ADOPT THE JOB

CLASSIFICATIONS SPECIFICATIONS AND SALARY

RANGES OF THE FACILITIES MAINTENANCE

SUPERVISOR AND FLEET MAINTENANCE

SUPERINTENDENT
WHEREAS, it is the desire of the City Council reorganize the Public Works Department Operations Division to account for changes within the organization, transfer of duties, and new responsibilities; and
WHEREAS, it is the desire of the City Council to maintain up-to-date employee job classification specifications; and
WHEREAS, Rule VI of the City of Buena Park Personnel Rules and Regulations provides that revisions to the classification plan shall be effective upon adoption of resolution by City Council.

WHERAS; it is the desire of the City Council to amend the Compensation Plan for the Buena Park Management unit to update and revised the job classification and salary range for the Facilities Maintenance Supervisor and Fleet Maintenance Superintendent.

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine, and order as follows:

Section 1: JOB CLASSIFICATION PLAN AMENDED. The Job Classification Plan of the City of Buena Park is hereby amended to adopt and revise multiple classification specifications, as specified in Attachments 1-2 to this resolution.

Section 2: The job classification of the Facilities Maintenance Supervisor as described in Attachment No. 1 of this resolution is hereby approved; Section 3: The job classification of the Fleet Maintenance Superintendent as described in Attachment No. 2 of this resolution is hereby approved; Section 4: COMPENSATION PLAN AMENDED. The Buena Park Management Unit Salary Schedule, attached hereto as Attachment A, is hereby incorporated into the Compensation Plan for the Buena Park Management Employees and shall be effective July 5, 2025, which is the beginning of the pay period. Attachment A replaces and supersedes the previous version of Exhibit “A” adopted by prior resolution in its entirety.

RESOLUTION NO. _______

Page 2 ends

PASSED AND ADOPTED this 24th day of June 2025 by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
_________________________________________
Mayor
ATTEST:
_______________________________
City Clerk
I, Adria M. Jimenez, MMC, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this 24
th day of June 2025.
______________________________________
City Clerk
Facilities Maintenance Supervisor Page 1/4
Facilities Maintenance Supervisor
Department/Division: Public Works/Facilities Maintenance Reports To: Facilities and Parks Superintendent
Provides Direction To: Lead Facilities Maintenance Technician, Facilities Maintenance Technician,
Facilities Maintenance Worker,
Maintenance Helper
FLSA Exemption Status: Exempt
Previously adopted by City Council: June 25, 2013
Date Adopted by City Council: June 16, 2025

GENERAL PURPOSE
Under administrative direction, plans, organizes, schedules, supervises, and performs a variety of skilled and supervisory work in the construction, rehabilitation, maintenance, and reconstruction of city buildings, facilities, parks, and landscaping; coordinates with and supervises City contractors; and does related work as required.

DISTINGUISHING CHARACTERISTICS
The Facilities Maintenance Supervisor is distinguished from maintenance technicians and workers by its responsibility for the construction, rehabilitation, maintenance and reconstruction of City buildings, facilities, and landscaping and by its responsibility to coordinate with and supervise contractors. The Facilities Maintenance Supervisor is differentiated from the Facilities and Parks Superintendent who has a broader scope of responsibility for all maintenance operations, project coordination, budgeting, and oversight of supervisory personnel.

ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

1. Performs, plans, organizes, schedules, and coordinates the work of the Facilities Maintenance Division; assists with the management and direction of the development, implementation, and evaluation of plans, systems and procedures to achieve the division’s annual goals, objectives and work standards.

2. Provides instruction to and coordinates the work of the Parks Maintenance Division as necessary to implement improvements to Parks and city landscaping.

3. Provides daily leadership to Facilities Maintenance Division field personnel to assure effective handling of work requests, projects, and assignments.

Facilities Maintenance Supervisor Page 2/4
ESSENTIAL FUNCTIONS (continued)

4. Assists with the selection, supervision, and evaluation of assigned staff; trains staff in safety rules and regulations to comply with OSHA, and other federal, state, and local laws and regulations.

5. Assists with the development and review of professional service contracts related to building, heating, ventilation, and air conditioning system (HVAC), custodial, elevator, emergency generator, roofing, fire suppression, pest control, flooring, painting, overhead and partition doors, landscaping, and industrial water treatment maintenance and repair services; evaluates costs and recommends contractors; administers contracts and inspects construction, maintenance, and repair work performed by contractors.

6. Supervises, participates, investigates and resolves complaints and service requests from city staff and public.

7. Performs journey-level work in carpentry, minor plumbing, electrical, masonry, painting, and other similar maintenance and repair trades.

8. Trains and mentors employees, reviews their work, provides guidelines when needed and prepares performance evaluations.

9. Works with other departments and/or divisions to coordinate maintenance activities and special projects.

10. Assists with preparation, supervision, and monitors the division’s annual operating and capital improvement budgets; identifies variances and the need for potential adjustments.

11. Assists in the inspection of work under construction.

12. Prepares and maintains a variety of records, logs, and reports such as time sheets and schedules, cost estimates, activity reports, and other reports; schedules and monitors overtime.

13. Meets with contractors, as assigned.

14. Evaluates the need for equipment, materials, and supplies and makes recommendations; solicits quotations and ensures that equipment maintenance costs are properly administered.

15. Administers security access control systems for city facilities; assigns access codes and troubleshoots related equipment.

16. Responds to after-hours emergency situations involving city buildings and facilities.

Facilities Maintenance Supervisor Page 3/4

QUALIFICATIONS GUIDELINES
Knowledge of:

Principles, methods, practices, procedures, materials, equipment, and techniques associated with building and facilities construction, maintenance, and repair work; state and local building, mechanical, electrical, fire, plumbing, HVAC, and health and safety codes; standards, specifications, and departmental requirements related to work practices; building emergency regulations and federal and state requirements related to accessibility under the Americans with Disabilities Act; basic math; record keeping techniques; supervisory principles and techniques involving staff and contractors; security surveillance and intrusion systems and fire alarm systems; budget preparation and administration methods; contract administration methods; principles and practices of report writing; effective customer service techniques.

Ability to:

Operate computer equipment and use word processing, spreadsheet, and specialized software programs; read, analyze, and interpret technical documents, governmental regulations, specifications, blueprints, sketches, diagrams, and building codes; write reports, business correspondence, and procedures manuals; communicate effectively, both orally and in writing; establish and maintain effective working relationships with staff, managers, vendors, contractors, and the general public; calculate figures and percentages, area, circumference, and volume and apply concepts of basic algebra and geometry; interpret a variety of instructions furnished in written, oral, diagram, or schedule form; organize, schedule, and assign work to staff to meet deadlines; accurately estimate material, equipment, and labor cost for assigned work projects; select, train, assign, evaluate, and motivate assigned staff.

Education/Training/Experience:

High School graduation or G.E.D. equivalent is required. Five years of increasingly responsible experience in the construction, maintenance, and repair of building facilities is required. Experience in a lead or supervisory capacity is highly desirable.

Licenses, Certificates; Special Requirements:

Valid Class C California driver license, acceptable driving record, and evidence of insurance are required.

Must be available for on-call, stand-by, and emergency call services.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Facilities Maintenance Supervisor Page 4/4
Physical Demands
While performing the duties of this class, an employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach above and below shoulder level with hands and arms. The employee frequently is required to stand and walk; talk and hear; occasionally sit; climb or balance; stoop, kneel, or crouch.

The employee must frequently lift and/or move up to 50 pounds and occasionally over 100 pounds with assistance or mechanical aid. Specific vision abilities required for this class include close vision, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, the employee must be able to use written and oral communication skills; read and interpret data, information and documents; interpret policies and procedures; use math and mathematical reasoning; learn and apply new information or new skills; work under deadlines with constant interruptions; interact with staff, other organizations and the public; and occasionally required to deal with the general public, contractors, and consultants in conflict situations.

WORK ENVIRONMENT
The employee works indoors and outdoors in accessing and performing maintenance and repair functions involving city buildings, facilities, landscaping, and equipment. The employee drives to and from different locations and is exposed to outside weather conditions, traffic, extremely hot and cold surfaces and work areas, moisture, dust, oils, greases, fumes, and mechanical and electrical hazards. The employee works with various cleaning agents. The noise level is loud when the employee is demonstrating the operation of power tools and equipment.

Fleet Maintenance Superintendent Page 1/4
Fleet Maintenance Superintendent
Department/Division: Public Works/Equipment Maintenance Reports To: Operations Manager
Provides Direction To: Lead Fleet Mechanic, Fleet Mechanic FLSA Exemption Status: Exempt
Date Prepared: June 11, 2025
Date Adopted by City Council:

GENERAL PURPOSE
Under general supervision, plans, assigns, inspects, supervises, and performs repair and servicing of a wide variety of cars, trucks, construction, and field equipment; plans, operates, and maintains fueling and charging infrastructure to support vehicles and equipment, and does related work as required.

DISTINGUISHING CHARACTERISTICS
The Fleet Maintenance Superintendent is distinguished from other maintenance supervisors by its responsibility for the maintenance, repair, and replacement of the City’s fleet and fueling and charging infrastructure. The Fleet Maintenance Superintendent is differentiated from the Operations Manager who has a broader scope of responsibility for all maintenance operations, project coordination, budgeting, and oversight of supervisory personnel.

1. Assists in planning, organizing, assigning, selecting, supervising, training, and evaluating the work of the Equipment Maintenance Division, including priorities and services provided by City staff, vendors, and contractors; works with employees to correct deficiencies.

2. Assists in the development, implementation, and administration of comprehensive programs, policies, guidelines, and procedures related to the City’s vehicle and equipment fleet.

3. Assists in the development, implementation, and administration of comprehensive programs that comply with regulations related to transitioning to a zero-emission fleet.

Fleet Maintenance Superintendent Page 2/4
ESSENTIAL FUNCTIONS (continued)

4. Assists in the development, implementation, operation, and maintenance of charging and refueling infrastructure including but not limited to gasoline and diesel fueling stations, electrical vehicle charging stations, and hydrogen fueling stations.

5. Recommends for consideration and approval items concerning the division’s annual operating and vehicle replacement budgets; prepares and forwards for approval invoices.

6. Oversees, assists, and advises staff in the performance of maintenance, repair, and service of gasoline, diesel-powered, electrical, and hydrogen-powered cars, trucks, construction, and field equipment.

7. Ensures that safety standards and policies are followed and investigates incidents involving accidents, injuries, or illnesses.

8. Oversees parts inventory and the ordering of specialty parts and replenishment of standard materials and supplies by working with purchasing staff and vendors.

9. Prepares and maintains a variety of maintenance reports and service records, including staff reports, ordinances, and memos.

10. Oversees and evaluates outside repair costs and approves contract service work; researches, prepares, and awards collision repair estimates.

11. Represents the City in meetings with regulatory agencies, advisory and planning bodies, other maintenance organizations, and in working with manufacturing representatives.

12. Reviews and approves vehicle modifications to ensure compliance with Department of Transportation safety regulations.

13. Develops, writes, and recommends the annual vehicle and equipment replacement schedule; reviews and recommends bids for vehicles and equipment; prepares surplus vehicle and equipment disposal and sale documents.

14. Reviews and approves daily time cards, logs, and other records.

15. Coordinates outside contracts with other public agencies and vendors.

16. Maintains records and inspection logs in compliance with county and state requirements.

17. Maintain fleet compliance with United States Environmental Protection Agency (EPA), California Air Resources Board (CARB), and the South Coast Air Quality Management District (SCAQMD) air quality rules and regulations.

Fleet Maintenance Superintendent Page 3/4

QUALIFICATIONS GUIDELINES
Knowledge of:

Principles, practices, materials, tools and equipment used in the overhaul, repair and maintenance of gasoline and diesel-powered, electric-powered, and hydrogen-powered vehicles, trucks and equipment, as well as hydraulic and air brake systems, electrical and computer controls, and emission systems; federal, state and local laws and regulations pertaining to the handling and disposal of hazardous waste and clean air requirements; research methods and analysis techniques; budgeting practices; effective supervisory principles involving staff and contractors; safe work practices and safety equipment related to the work; contract administration practices; effective customer service techniques.

QUALIFICATIONS GUIDELINES (continued)
Ability to:

Operate computer equipment and use word processing, spreadsheet, and database software; plan, estimate, coordinate and schedule the work of others; prepare and maintain a variety of reports and records; understand, interpret, explain and apply city policy and procedures governing assigned areas of responsibility; prepare clear, concise and comprehensive correspondence and reports; read and interpret plans, specifications and manuals; communicate effectively, both orally and in writing; establish and maintain effective working relationships with staff, management, vendors, contractors, and the general public.

Education/Training/Experience:

High School graduation or G.E.D. equivalent is required, preferably supplemented by automotive technology certification. Six years of repair and maintenance experience of gasoline and diesel-powered vehicles and equipment is required, including three years of lead or supervisory experience.

Licenses, Certificates; Special Requirements:

Valid California Class B driver license, acceptable driving record, and evidence of insurance are required. Demonstrate proficiency in the operation of a vehicle with a manual shift transmission.

National Institute of Automotive Service Excellence (ASE) A6 Electrical/Electronic Systems and A8 Engine Performance certification is highly desirable.

The employee must be available for on-call, stand-by, and emergency call services.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.

Fleet Maintenance Superintendent Page 4/4
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach above shoulder and below shoulder with hands and arms. The employee is required to frequently stand and walk in work areas and occasionally sit while completing records and reports. The employee is required to talk and hear.

PHYSICAL AND MENTAL DEMANDS (continued)
The employee is expected to stoop, squat, crawl, lie on their backs while facing upward, and work within confined physical spaces. Employee may climb stairs or small stools, and lift and carry parts and equipment, typically weighing less than 50 pounds. Specific vision abilities required by this class include close vision, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee is regularly required to use oral and written communication skills; read and interpret documents; analyze and solve basic problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new technology or new skills; interact with staff, management, contractors, vendors, and the general public.

WORK ENVIRONMENT
The employee works indoors and outdoors while assessing and working on equipment.

The employee is exposed to alternating coldness, heat, dust, oils, grease, fumes, moisture, wetness, and various cleaning agents. The employee must periodically pick up, deliver, and test-drive equipment. The noise level is loud when employees are operating power tools and equipment, at and above 85 decibels level.

B.P.M.U. COMPENSATION PLAN

Page 28 ends

EXHIBIT A – MANAGEMENT SALARY SCHEDULE – EFFECTIVE JULY 5, 2025 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Position Range Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Assistant City Clerk 800 44.42 7,700 92,394 46.57 8,072 96,866 48.87 8,471 101,650 51.23 8,880 106,558 53.74 9,315 111,779 55.35 9,594 115,128 Assistant City Engineer 820 72.03 12,485 149,822 75.57 13,099 157,186 79.29 13,744 164,923 83.19 14,420 173,035 87.30 15,132 181,584 89.92 15,586 187,034 Associate Engineer 810 56.54 9,800 117,603 59.33 10,284 123,406 62.24 10,788 129,459 65.28 11,315 135,782 68.49 11,872 142,459 70.54 12,227 146,723 Associate Plan Check Engineer 810 56.54 9,800 117,603 59.33 10,284 123,406 62.24 10,788 129,459 65.28 11,315 135,782 68.49 11,872 142,459 70.54 12,227 146,723 Building and Safety Manager 812 59.33 10,284 123,406 62.25 10,790 129,480 65.29 11,317 135,803 68.50 11,873 142,480 71.85 12,454 149,448 74.01 12,828 153,941 Code Enforcement Supervisor 806 51.37 8,904 106,850 53.85 9,334 112,008 56.48 9,790 117,478 59.24 10,268 123,219 62.13 10,769 129,230 63.99 11,092 133,099 Community Services Supervisor 801 45.51 7,888 94,661 47.74 8,275 99,299 50.07 8,679 104,146 52.53 9,105 109,262 55.08 9,547 114,566 56.73 9,833 117,998 Economic Development Administrator 820 72.03 12,485 149,822 75.57 13,099 157,186 79.29 13,744 164,923 83.19 14,420 173,035 87.30 15,132 181,584 89.92 15,586 187,034 Facilities Maintenance Supervisor 797 41.11 7,126 85,509 43.14 7,478 89,731 45.34 7,859 94,307 47.57 8,246 98,946 49.97 8,662 103,938 51.47 8,922 107,058 Facilities and Parks Superintendent 806 51.37 8,904 106,850 53.85 9,334 112,008 56.48 9,790 117,478 59.24 10,268 123,219 62.13 10,769 129,230 63.99 11,092 133,099 Finance Manager 814 62.28 10,795 129,542 65.30 11,319 135,824 68.53 11,879 142,542 71.90 12,463 149,552 75.45 13,078 156,936 77.71 13,470 161,637 Fleet Maintenance Superintendent 806 51.37 8,904 106,850 53.85 9,334 112,008 56.48 9,790 117,478 59.24 10,268 123,219 62.13 10,769 129,230 63.99 11,092 133,099 Fleet Maintenance Supervisor 800 44.42 7,700 92,394 46.57 8,072 96,866 48.87 8,471 101,650 51.23 8,880 106,558 53.74 9,315 111,779 55.35 9,594 115,128 Homeless Outreach Supervisor 801 45.51 7,888 94,661 47.74 8,275 99,299 50.07 8,679 104,146 52.53 9,105 109,262 55.08 9,547 114,566 56.73 9,833 117,998 Human Resources Manager 814 62.28 10,795 129,542 65.30 11,319 135,824 68.53 11,879 142,542 71.90 12,463 149,552 75.45 13,078 156,936 77.71 13,470 161,637 Operations Manager 820 72.03 12,485 149,822 75.57 13,099 157,186 79.29 13,744 164,923 83.19 14,420 173,035 87.30 15,132 181,584 89.92 15,586 187,034 Planning Manager 812 59.33 10,284 123,406 62.25 10,790 129,480 65.29 11,317 135,803 68.50 11,873 142,480 71.85 12,454 149,448 74.01 12,828 153,941 Principal Engineer 814 62.28 10,795 129,542 65.30 11,319 135,824 68.53 11,879 142,542 71.90 12,463 149,552 75.45 13,078 156,936 77.71 13,470 161,637 Principal Plan Check Engineer 814 62.28 10,795 129,542 65.30 11,319 135,824 68.53 11,879 142,542 71.90 12,463 149,552 75.45 13,078 156,936 77.71 13,470 161,637 Public Works Manager 814 62.28 10,795 129,542 65.30 11,319 135,824 68.53 11,879 142,542 71.90 12,463 149,552 75.45 13,078 156,936 77.71 13,470 161,637 Purchasing Manager 814 62.28 10,795 129,542 65.30 11,319 135,824 68.53 11,879 142,542 71.90 12,463 149,552 75.45 13,078 156,936 77.71 13,470 161,637 Sewer Services Superintendent 806 51.37 8,904 106,850 53.85 9,334 112,008 56.48 9,790 117,478 59.24 10,268 123,219 62.13 10,769 129,230 63.99 11,092 133,099 Sr. Human Resources Analyst 810 56.54 9,800 117,603 59.33 10,284 123,406 62.24 10,788 129,459 65.28 11,315 135,782 68.49 11,872 142,459 70.54 12,227 146,723 Sr. Management Analyst 810 56.54 9,800 117,603 59.33 10,284 123,406 62.24 10,788 129,459 65.28 11,315 135,782 68.49 11,872 142,459 70.54 12,227 146,723 Street Maintenance Superintendent 806 51.37 8,904 106,850 53.85 9,334 112,008 56.48 9,790 117,478 59.24 10,268 123,219 62.13 10,769 129,230 63.99 11,092 133,099 Sustainability Manager 818 68.60 11,891 142,688 72.02 12,484 149,802 75.56 13,097 157,165 79.28 13,742 164,902 83.17 14,416 172,994 85.67 14,850 178,194 Visit Buena Park Director 815 63.81 11,060 132,725 66.94 11,603 139,235 70.21 12,170 146,037 73.69 12,773 153,275 77.31 13,400 160,805 79.63 13,803 165,630 Visitor Services and Sales Manager 782 28.39 4,921 59,051 29.80 5,165 61,984 31.28 5,422 65,062 32.87 5,698 68,370 34.49 5,978 71,739 35.52 6,157 73,882 Water Services Manager 814 62.28 10,795 129,542 65.30 11,319 135,824 68.53 11,879 142,542 71.90 12,463 149,552 75.45 13,078 156,936 77.71 13,470 161,637 *Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

B.P.M.U. COMPENSATION PLAN

Page 29 ends

EXHIBIT A – MANAGEMENT SALARY SCHEDULE – EFFECTIVE JULY 4, 2026 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Position Range Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Hr. Mo. Annual Assistant City Clerk 800 46.64 8,084 97,011 48.90 8,476 101,712 51.31 8,894 106,725 53.79 9,324 111,883 56.43 9,781 117,374 58.12 10,074 120,890 Assistant City Engineer 820 75.63 13,109 157,310 79.35 13,754 165,048 83.25 14,430 173,160 87.35 15,141 181,688 91.67 15,890 190,674 94.42 16,366 196,394 Associate Engineer 810 59.37 10,291 123,490 62.30 10,799 129,584 65.35 11,327 135,928 68.54 11,880 142,563 71.91 12,464 149,573 74.07 12,839 154,066 Associate Plan Check Engineer 810 59.37 10,291 123,490 62.30 10,799 129,584 65.35 11,327 135,928 68.54 11,880 142,563 71.91 12,464 149,573 74.07 12,839 154,066 Building and Safety Manager 812 62.30 10,799 129,584 65.36 11,329 135,949 68.55 11,882 142,584 71.93 12,468 149,614 75.44 13,076 156,915 77.71 13,470 161,637 Code Enforcement Supervisor 806 53.94 9,350 112,195 56.54 9,800 117,603 59.30 10,279 123,344 62.20 10,781 129,376 65.24 11,308 135,699 67.19 11,646 139,755 Community Services Supervisor 801 47.79 8,284 99,403 50.13 8,689 104,270 52.57 9,112 109,346 55.16 9,561 114,733 57.83 10,024 120,286 59.57 10,326 123,906 Economic Development Administrator 820 75.63 13,109 157,310 79.35 13,754 165,048 83.25 14,430 173,160 87.35 15,141 181,688 91.67 15,890 190,674 94.42 16,366 196,394 Facilities Maintenance Supervisor 797 43.17 7,483 89,794 45.30 7,852 94,224 47.61 8,252 99,029 49.95 8,658 103,896 52.47 9,095 109,138 54.04 9,367 112,403 Facilities and Parks Superintendent 806 53.94 9,350 112,195 56.54 9,800 117,603 59.30 10,279 123,344 62.20 10,781 129,376 65.24 11,308 135,699 67.19 11,646 139,755 Finance Manager 814 65.39 11,334 136,011 68.57 11,886 142,626 71.96 12,473 149,677 75.50 13,087 157,040 79.22 13,732 164,778 81.60 14,144 169,728 Fleet Maintenance Superintendent 806 46.64 8,084 97,011 48.90 8,476 101,712 51.31 8,894 106,725 53.79 9,324 111,883 56.43 9,781 117,374 58.12 10,074 120,890 Fleet Maintenance Supervisor 800 46.64 8,084 97,011 48.90 8,476 101,712 51.31 8,894 106,725 53.79 9,324 111,883 56.43 9,781 117,374 58.12 10,074 120,890 Homeless Outreach Supervisor 801 47.79 8,284 99,403 50.13 8,689 104,270 52.57 9,112 109,346 55.16 9,561 114,733 57.83 10,024 120,286 59.57 10,326 123,906 Human Resources Manager 814 65.39 11,334 136,011 68.57 11,886 142,626 71.96 12,473 149,677 75.50 13,087 157,040 79.22 13,732 164,778 81.60 14,144 169,728 Operations Manager 820 75.63 13,109 157,310 79.35 13,754 165,048 83.25 14,430 173,160 87.35 15,141 181,688 91.67 15,890 190,674 94.42 16,366 196,394 Planning Manager 812 62.30 10,799 129,584 65.36 11,329 135,949 68.55 11,882 142,584 71.93 12,468 149,614 75.44 13,076 156,915 77.71 13,470 161,637 Principal Engineer 814 65.39 11,334 136,011 68.57 11,886 142,626 71.96 12,473 149,677 75.50 13,087 157,040 79.22 13,732 164,778 81.60 14,144 169,728 Principal Plan Check Engineer 814 65.39 11,334 136,011 68.57 11,886 142,626 71.96 12,473 149,677 75.50 13,087 157,040 79.22 13,732 164,778 81.60 14,144 169,728 Public Works Manager 814 65.39 11,334 136,011 68.57 11,886 142,626 71.96 12,473 149,677 75.50 13,087 157,040 79.22 13,732 164,778 81.60 14,144 169,728 Purchasing Manager 814 65.39 11,334 136,011 68.57 11,886 142,626 71.96 12,473 149,677 75.50 13,087 157,040 79.22 13,732 164,778 81.60 14,144 169,728 Sewer Services Superintendent 806 53.94 9,350 112,195 56.54 9,800 117,603 59.30 10,279 123,344 62.20 10,781 129,376 65.24 11,308 135,699 67.19 11,646 139,755 Sr. Human Resources Analyst 810 59.37 10,291 123,490 62.30 10,799 129,584 65.35 11,327 135,928 68.54 11,880 142,563 71.91 12,464 149,573 74.07 12,839 154,066 Sr. Management Analyst 810 59.37 10,291 123,490 62.30 10,799 129,584 65.35 11,327 135,928 68.54 11,880 142,563 71.91 12,464 149,573 74.07 12,839 154,066 Street Maintenance Superintendent 806 53.94 9,350 112,195 56.54 9,800 117,603 59.30 10,279 123,344 62.20 10,781 129,376 65.24 11,308 135,699 67.19 11,646 139,755 Sustainability Manager 818 72.03 12,485 149,822 75.62 13,108 157,290 79.34 13,752 165,027 83.24 14,428 173,139 87.33 15,137 181,646 89.95 15,591 187,096 Visit Buena Park Director 815 67.00 11,613 139,360 70.29 12,184 146,203 73.72 12,778 153,338 77.37 13,411 160,930 81.18 14,071 168,854 83.61 14,492 173,909 Visitor Services and Sales Manager 782 29.81 5,167 62,005 31.29 5,424 65,083 32.84 5,692 68,307 34.51 5,982 71,781 36.21 6,276 75,317 37.30 6,465 77,584 Water Services Manager 814 65.39 11,334 136,011 68.57 11,886 142,626 71.96 12,473 149,677 75.50 13,087 157,040 79.22 13,732 164,778 81.60 14,144 169,728 *Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

June 24, 2025

NEW BUSINESS
Item No. 5D.

City Council Agenda Report

RESOLUTION TO AMEND THE PAY SCHEDULE FOR PART-TIME, SEASONAL, AND LIMITED-SERVICE

EMPLOYEES

PREPARED BY PRESENTED BY
Rebecca Valdez, Human Resources Manager
Eddie Fenton, Assistant City Manager/Director of
Human Resources

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Eddie Fenton, Assistant City Manager/HR Director Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a resolution amending the pay schedule for part-time, seasonal, and limited-service employees.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The City’s Pay Schedule for Part-Time, Seasonal, Temporary, and Limited-Service positions consists of noncompetitive service positions that are excluded from the civil service system. While part-time employees may work fewer hours than other employees, they contribute significantly to the success and operations of the City. The current pay schedule for these employees may not adequately reflect the level of their contributions and the importance of their work and it is essential to maintain fair and equitable compensation to attract and retain qualified individuals in these positions. In addition, competitive pay rates for part-time, seasonal, temporary, and limited-service employees can enhance employee morale and productivity, especially during these challenging economic times and labor shortages.

On June 10, 2025, the City Council took action on a cost-of-living adjustment for general employees in the amount of five percent effective July 5, 2025, and an additional five percent effective July 4, 2026, for a two-year agreement. Staff is recommending that the City Council adopt the proposed part-time, seasonal, and limitedservice pay schedules with five percent cost of living adjustments and other pay adjustments for each fiscal year to align the part-time compensation plan with market rates and recognize the increasing responsibilities and skills required for these positions.

The adoption of this resolution is necessary pursuant to Personnel Rules and Regulations of the City of Buena Park, Rule VII, Section 2, which states proposed compensation plans must be submitted to the City Council for approval.

BUDGET IMPACT
The total budget impact for the implementation of the proposed pay schedules over the next two fiscal years is estimated at $290,000. This estimate is included within the proposed FY 2025-2027 Budget. These changes comply with the authorization provided by the City Council.

Attachments
Reso Amending PT Salary Table 2025.06 Att 1of3.pdf
2025 Part Time Salary Table.pdf
2026 Part Time Salary Table.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF BUENA PARK, CALIFORNIA, AMENDING

THE PAY SCHEDULE FOR TEMPORARY,

SEASONAL, AND LIMITED SERVICE EMPLOYEES
EFFECTIVE JULY 5, 2025, AND JULY 4, 2026, AND
SUPERSEDING RESOLUTION NO. 14860.

WHEREAS, Section 37206 of the Government Code requires that the City Council prescribe the time and method of paying salaries and wages of City employees; and WHEREAS, the City’s budget includes unclassified, non-competitive, unrepresented temporary, seasonal, and limited service classifications which require a pay schedule; and WHEREAS, the City Council values and recognizes the services performed by temporary, seasonal, and limited service, non-regular employees; and WHEREAS, the existing pay schedules must be changed to include hourly pay rate adjustments for all part-time positions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: Unclassified, non-competitive temporary, seasonal, and limited service positions are not covered by the City’s Personnel Rules and Regulations, are not represented by a recognized employee association, and serve at the will of the City Manager.

Section 2: Resolution No. 14860 is superseded. All previous and conflicting pay schedules adopted for this purpose either by Resolution or by Minute order are repealed.

Section 3: The pay schedule for temporary, seasonal, and limited service employees in all departments effective July 5, 2025, and attached hereto, is approved.

Section 4: The pay schedule for temporary, seasonal, and limited service employees in all departments effective July 4, 2026, and attached hereto, is approved.

PASSED AND ADOPTED this 24
th day of June 2025, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

CITY OF BUENA PARK
Pay Schedule for Temporary, Seasonal, and Limited Service Positions Effective July 5, 2025
Resolution No.

Adopted by City Council: June 24, 2025
Temporary, Seasonal, and Limited Service appointments may, but need not be, made from eligible lists, and those appointed shall not be in the competitive service. These non-competitive service appointments may be made from among applicants who meet the qualification guidelines established by the Human Resources Department which may be measured by a qualifying examination. Noncompetitive service positions are excluded from the Civil Service System and serve at the will of the City. Appointments are typically made at Step 1. Exceptions may be made for outstanding performance and/or experience. Step increases may be granted by the department head based on satisfactory performance.

Classification Title Grade Step 1 Step 2 Step 3 Step 4 Step 5 Administrative Intern* 17 $21.43 $22.50
Bus Driver* 19 $23.85 $25.04 $26.29 $27.60 $28.98
Business License Inspector 11 $26.08 $27.38 $28.75 $30.19 $31.70 Cashier* 3 $19.48 $20.45
Community Service Aide* 17 $21.43 $22.50
Community Services Leader I* 1 $19.30
Community Services Leader II* 3 $19.48 $20.45
Consultant/Specialist 96 $27.30 $120.39
Emergency Services Coordinator* 14 $39.62 $41.60 $43.68 $45.86 $48.15 Engineering Aide* 9 $24.08
Homeless Outreach Case Manager 10 $29.43 $30.90 $32.45 $34.07 $35.77 Lifeguard* 2 $18.98 $19.93 $20.93 $21.98 $23.08
Lube Technician* 4 $18.49 $19.41 $20.38 $21.40
Maintenance Assistant* 1 $19.30
Marketing Aide* 17 $21.43 $22.50
Office Aide* 17 $21.43 $22.50
Planning Aide* 9 $24.08
Police Cadet* 7 $24.99 $26.24 $27.55 $28.93 $30.38
Police Communications Call Taker 20 $26.83 $28.17 $29.58 $31.06 $32.61 Police Reserve Officer 98 $33.00
Police Reserve Officer (Extra Duty
Detail) 99 $49.50
Police Training Assistant* 8 $22.78 $23.92 $25.12 $26.38 $27.70 Police Transcriptionist* 5 $19.72 $20.71 $21.75 $22.84 $23.98 Pool Manager 12 $29.83 $31.32 $32.89 $34.53 $36.26
Sr. Community Services Leader* 6 $20.93 $21.98 $23.08
Sr. Lifeguard* 18 $20.89 $21.93 $23.03 $24.18 $25.39
Video Technician 90 $27.30 $58.80
* Per Government Code 20502, adopted by City Ordinance 1676 effective April 10, 2020, these positions are excluded from CalPERS membership and are limited to no more than 1,500 hours per Standard Measurement Year (November 2 through November 1).

CITY OF BUENA PARK
Pay Schedule for Temporary, Seasonal, and Limited Service Positions Effective July 4, 2026
Resolution No.

Classification Title Grade Step 1 Step 2 Step 3 Step 4 Step 5 Administrative Intern* 17 $22.50 $23.63
Bus Driver* 19 $25.04 $26.29 $27.60 $28.98 $30.43
Business License Inspector 11 $27.38 $28.75 $30.19 $31.70 $33.29 Cashier* 3 $20.45 $21.47
Community Service Aide* 17 $22.50 $23.63
Community Services Leader I* 1 $20.27
Community Services Leader II* 3 $20.45 $21.47
Consultant/Specialist 96 $28.67 $126.41
Emergency Services Coordinator* 14 $41.60 $43.68 $45.86 $48.15 $50.56 Engineering Aide* 9 $25.28
Homeless Outreach Case
Manager
10 $30.90 $32.45 $34.07 $35.77 $37.56
Lifeguard* 2 $19.93 $20.93 $21.98 $23.08 $24.23
Lube Technician* 4 $19.41 $20.38 $21.40 $22.47
Maintenance Assistant* 1 $20.27
Marketing Aide* 17 $22.50 $23.63
Office Aide* 17 $22.50 $23.63
Planning Aide* 9 $25.28
Police Cadet* 7 $26.24 $27.55 $28.93 $30.38 $31.90
Police Communications Call Taker 20 $28.17 $29.58 $31.06 $32.61 $34.24 Police Reserve Officer 98 $34.65
Police Reserve Officer (Extra Duty
Detail) 99 $51.98
Police Training Assistant* 8 $23.92 $25.12 $26.38 $27.70 $29.09 Police Transcriptionist* 5 $20.71 $21.75 $22.84 $23.98 $25.18 Pool Manager 12 $31.32 $32.89 $34.53 $36.26 $38.07
Sr. Community Services Leader* 6 $21.98 $23.08 $24.23
Sr. Lifeguard* 18 $21.93 $23.03 $24.18 $25.39 $26.66
Video Technician 90 $28.67 $61.74
* Per Government Code 20502, adopted by City Ordinance 1676 effective April 10, 2020, these positions are excluded from CalPERS membership and are limited to no more than 1,500 hours per Standard Measurement Year (November 2 through November 1).

June 24, 2025

NEW BUSINESS
Item No. 5E.

City Council Agenda Report

RESOLUTION TO ADOPT A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BUENA PARK

AND THE BUENA PARK POLICE MANAGEMENT ASSOCIATION (BPPMA)

PREPARED BY PRESENTED BY
Rebecca Valdez, Human Resources Manager
Eddie Fenton, Assistant City Manager/Director of
Human Resources

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Eddie Fenton, Assistant City Manager/HR Director Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a resolution approving a successor Memorandum of Understanding (MOU) between the City of Buena Park and the Buena Park Police Management Association.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The City’s labor contract with the Buena Park Police Management Association (BPPMA) expires July 4, 2025. The City and BPPMA representatives have been meeting since March 2025, to develop a successor MOU. In accordance with the Meyers-Milias-Brown Act, the City and BPPA representatives exchanged ideas and proposals, met-and-conferred on matters of concern, and have reached a tentative agreement on the terms and conditions of employment. Attached for review and approval is a new two-year MOU for BPPMA. In an effort to continue positive labor relations and recognizing the value of having labor stability with employment contracts for two years with the BPPMA, the City and BPPMA agreed upon a five percent (5%) cost of living adjustment each year and an additional three percent (3%) salary adjustment for sworn personnel for the next fiscal year. As a result of the positive negotiations, a tentative agreement has been reached on a successor Memorandum of Understanding (MOU) and was ratified by the BPPMA members.

This document is presented to the City Council for review and approval as the final step in the labor negotiation process. It reflects the same language as presented to the City Council in properly-noticed closed sessions on labor negotiations, as allowed under the Brown Act. Listed below is a summary of significant changes to the successor MOU.

1. TERM
Two-year Contract: July 5, 2025 – July 2, 2027

2. BASE PAY SCHEDULE
5% Cost of Living Adjustment (COLA) increase effective July 5, 2025. 5% Cost of Living Adjustment (COLA) increase effective July 4, 2026.

In an effort to address recruitment and retention of police sworn classifications, each employee shall receive a 3% salary adjustment effective July 5, 2025.

3. CLOTHING ALLOWANCE
Sworn personnel assigned to the Special Weapons And Tactical (SWAT) Unit shall receive an additional $670 annual allowance for the replacement and maintenance of uniforms.

4. MEDICAL INSURANCE CONTRIBUTION
For coverage effective: July 1, 2025
Employee Only $1,248 ($50 increase)
Employee & One Dependent $1,820 ($100 increase)
Employee & 2 + Dependents $2,269 ($150 increase)
For coverage effective: July 1, 2026
Employee Only $1,298 ($50 increase)
Employee & One Dependent $1,920 ($100 increase)
Employee & 2 + Dependents $2,419 ($150 increase)

5. DENTAL INSURANCE ENHANCEMENTS
Effective January 1, 2026 - Increase Ortho Lifetime Maximum to $2,000 and add Adult Ortho coverage for both Plan A & B.

Increase the number of teeth cleanings to three cleanings for both Plan A & B.

6. VISION INSURANCE ENHANCEMENTS
Effective January 1, 2026 -Increase frames and contact lens allowances to $200.

Add Second Pair Benefit for $20 co-pay. Second Pair can be used for second pair of glasses or contact lenses.

7. INTRODUCE AN ALTERNATIVE WORK SCHEDULE (“4/11 – 3/11” Shift Schedule) 4/11 – 3/11 Compressed Work Schedule for Patrol, Dispatch, and Records Employees would alternate weekly, working four 11-hour shifts one week and three 11-hour shifts the following week, totaling 77 hours over two weeks. This leaves the employee three hours short of the standard 80 hours biweekly. Over a 28-day cycle, the employee would owe six hours (payback).

BUDGET IMPACT
The total budget impact for the implementation of the proposed Memorandum of Understanding over the two-year term of the agreement is estimated at $344,600. This estimate will be included within the proposed FY 2025-27 Budget. These changes comply with the authorization provided by the City Council.

Attachments
Reso MOU for BPPMA 2025 Att1of2 Reso.pdf
Police MGMT MOU 2025.06 Final Draft.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA, APPROVING A NEW

MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY AND THE BUENA PARK POLICE MANAGEMENT
ASSOCIATION EFFECTIVE JULY 5, 2025, AND
SUPERSEDING RESOLUTION NO. 14697
WHEREAS, the City Council has designated the Assistant City Manager/Director of Human Resources as the City of Buena Park’s lead negotiator to meet and confer in good faith with the representatives of the Buena Park Police Management Association (Association); and WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act (Government Code Section 3500, et seq.) the Assistant City Manager/Director of Human Resources has met and conferred in good faith with the representatives of the Association on matters relating to wages, hours, and other terms and conditions of employment; and
WHEREAS, said representatives of the City and the Association have reached a tentative agreement and have jointly prepared a written Memorandum of Understanding and Compensation Plan which are attached to this resolution and incorporated herein; and WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the Association; and
WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City;
NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine and order as follows:

Section 1: The Memorandum of Understanding between the City and the Association dated June 6, 2023, is hereby repealed.

Section 2: Resolution No. 14697 is superseded. All conflicting Resolutions of the City are repealed.

Section 3: The Memorandum of Understanding between the City and the Association effective July 5, 2025, and attached hereto is approved.

PASSED AND ADOPTED this 24th day of June 2025, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

RESOLUTION NO. _______

Page 2 ends

______________________________________
Mayor
ATTEST:
_______________________________
City Clerk
I, Adria M. Jimenez, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this 24th day of June 2025. ______________________________________
City Clerk
July 5, 2025 – July 2, 2027

BUENA PARK POLICE

MANAGEMENT

ASSOCIATION

MEMORANDUM OF

UNDERSTANDING
NO. 25-27
ADOPTED ____, RESOLUTION NO. ____

MEMORANDUM OF UNDERSTANDING

BUENA PARK POLICE MANAGEMENT ASSOCIATION
EMPLOYER – EMPLOYEE RELATIONS
PREAMBLE 1
ARTICLE 1 – TERM 1
ARTICLE 2 – REPRESENTATIONAL UNIT 1
ARTICLE 3 – MANAGEMENT RIGHTS 1
ARTICLE 4 – EXISTING CONDITIONS OF EMPLOYMENT 2
ARTICLE 5 – MEET AND CONFER PROCESS 2
PAY
ARTICLE 6 – ASSIGNMENT OF CLASSES TO PAY RANGES 3
ARTICLE 7 – BASE SALARY SCHEDULE 3
ARTICLE 8 – LONGEVITY PAY 3
ARTICLE 9 – BILINGUAL PAY 3
ARTICLE 10 – OVERTIME PAY 4
ARTICLE 11 – EDUCATION PROGRAM 4
ARTICLE 12 – CLOTHING ALLOWANCE 5
ARTICLE 13 – MILEAGE 6
ARTICLE 14 – CHILD CARE REIMBURSEMENT PROGRAM 6

RETIREMENT
ARTICLE 15 – PUBLIC EMPLOYEES RETIREMENT SYSTEM 7
ARTICLE 16 – SOCIAL SECURITY 8

INSURANCE
ARTICLE 17 – MEDICARE 9
ARTICLE 18 – MEDICAL INSURANCE 9
ARTICLE 19 – DENTAL INSURANCE 14
ARTICLE 20 – VISION INSURANCE 15
ARTICLE 21 – LONG TERM DISABILITY INSURANCE 15
ARTICLE 22 – LIFE INSURANCE 16
ARTICLE 23 – CAFETERIA PLAN 16
ARTICLE 24 – ADMINISTRATION 16
LEAVES
ARTICLE 25 – HOLIDAYS 17
ARTICLE 26 – VACATION LEAVE 17
ARTICLE 27 – MANAGEMENT LEAVE 19
ARTICLE 28 – SICK LEAVE 19
ARTICLE 29 – BEREAVEMENT LEAVE 22
ARTICLE 30 – WORKERS COMPENSATION 22

WORKING CONDITIONS
ARTICLE 31 – JURY DUTY 23
ARTICLE 32 – OTHER LEAVES 23
ARTICLE 33 – PAY PERIODS 25
ARTICLE 34 - ATTENDANCE 25
ARTICLE 35 – HOURS OF WORK AND SCHEDULES 25
ARTICLE 36 – 4/10 PLAN ALTERNATE WORK SCHEDULE – “4/10” PLAN 26 ARTICLE 37 – 3/12 PLAN ALTERNATIVE WORK SCHEDULE – “3/12” PLAN 28 ARTICLE 38 – “4/11 – 3/11” PLAN ALTERNATE WORK SCHEDULE 29 ARTICLE 39 – SUBSTANCE ABUSE 30
ARTICLE 40 – NO SMOKING 31
ARTICLE 41 – BUMPING PROCEDURE 31
ARTICLE 42 – GRIEVANCE PROCEDURE 32
ARTICLE 43 – ADVISORY ARBITRATION 33
ARTICLE 44 – MEDICAL EXAMINATION 33
SIGNATURES 34

EXHIBITS
EXHIBIT A – SALARY SCHEDULE 35
EXHIBIT B – COMPENSATION PLAN 36
EXHIBIT C – HIRING OF EMPLOYEE RELATIVES 41
EXHIBIT D – HARASSMENT IN EMPLOYMENT POLICY 43
EXHIBIT E – ADVISORY ARBITRATION 51
B.P.P.M.A. M.O.U.

Page 1 ends

MEMORANDUM OF UNDERSTANDING
Between

THE CITY OF BUENA PARK, CALIFORNIA
(Hereinafter called CITY)
and

BUENA PARK POLICE MANAGEMENT ASSOCIATION
(Hereinafter called ASSOCIATION)

PREAMBLE
Pursuant to California law representatives of the City and the Association (a duly recognized employee organization) have met and conferred in good faith and reached an agreement and recommend that the Buena Park City Council adopt this Memorandum of Understanding.

EMPLOYER – EMPLOYEE RELATIONS
ARTICLE 1 – TERM
The term of this Memorandum of Understanding shall be July 5, 2025, through midnight on July 2, 2027, unless otherwise specified in provisions hereinafter. Terms and conditions of employment already in effect on July 4, 2025, shall be considered minimums for the purpose of this agreement except as amended or repealed by specific provisions hereinafter.

ARTICLE 2 – REPRESENTATIONAL UNIT
The Association is the only employee organization entitled to meet-and-confer in good faith on matters within the scope of representation on behalf of employees in the Police Management Unit, which shall consist solely of the classifications of Police Captain and Police Lieutenant.

ARTICLE 3 – MANAGEMENT RIGHTS
Except as expressly abridged or modified herein, the City retains all rights, powers and authority with respect to the management and direction of the performance of City services and the work forces performing such services, provided that nothing herein shall change the City’s obligation to meet-and-confer on all matters relating to employment conditions and employer-employee relations including, but not limited to, wages, hours, and terms and conditions of employment or be construed as granting the City the right to make unilateral changes on matters within the scope of representation. However, the scope of representation shall not include consideration of the merits, necessity, or organization of any service or activity provided by law and executive order.

B.P.P.M.A. M.O.U.

Page 2 ends

Neither the City nor the Association waives any rights under the law by agreeing to this clause and it is the intent of the parties that the scope of representation be defined by California statutory and case law.

ARTICLE 4 – EXISTING CONDITIONS OF EMPLOYMENT
Except as expressly provided herein, during the term of this Memorandum of Understanding there shall be no changes in existing benefits, and terms and conditions of employment which have been expressly provided in prior Memoranda of Understanding, and/or expressly provided for in the various Ordinances and Resolutions of the City of Buena Park.

ARTICLE 5 – MEET AND CONFER PROCESS
The Association and City have met and fully discussed terms and conditions of employment. Under the Meyers-Millas-Brown Act, no additional items will be placed under discussion for purposes of meet-and-confer unless mutually agreed.

The parties shall cooperate to improve the format, clarity, and consistency of the Memorandum of Understanding.

B.P.P.M.A. M.O.U.

Page 3 ends

PAY
ARTICLE 6 – ASSIGNMENT OF CLASSES TO PAY RANGES
Each classification is assigned to a pay Range as shown in Exhibit A.

ARTICLE 7 – BASE SALARY SCHEDULE
A. The schedule of base pay rates is contained in Exhibit A.

B. All classifications in Exhibit A – Salary Schedule shall receive a 5% increase to each step with the pay schedule effective July 5, 2025.

C. All classifications in Exhibit A – Salary Schedule shall receive a 5% increase to each step with the pay schedule effective July 4, 2026.

In an effort to address recruitment and retention of sworn classifications:

D. All classifications in Exhibit A – Salary Schedule shall receive a 3% salary adjustment to each step within the pay schedule effective July 5, 2025.

ARTICLE 8 – LONGEVITY PAY
A. The City agrees to implement a longevity pay program to be administered in the following manner:

1. Employees with 20-24 years of City service shall receive a three (3%) base salary adjustment on an annual basis.

2. Employees with 25 years or more of City Service shall receive a five (5%) base salary adjustment on an annual basis.

ARTICLE 9 – BILINGUAL PAY
All eligible employees shall receive an additional $300 per month if the following conditions are met:

A. The employee passes a qualifying examination administered by the Human Resources Office.

B. The employee must use bilingual skills as required by the City.

B.P.P.M.A. M.O.U.

Page 4 ends

ARTICLE 10 – OVERTIME PAY
A. OVERTIME. Employees in this unit are not eligible for overtime compensation, except that a Lieutenant working as the Watch Commander/Patrol who is required to perform in excess of 40 hours in a 7-day cycle shall receive compensation at the rate of time and one-half his/her regular rate of pay. The regular rate of pay shall include the following components in addition to base salary:
• Longevity Pay
• Educational Incentive
• Bilingual Pay
• Acting Pay
• Excess Medical
• Waiver of Medical Insurance
In determining an employee’s eligibility for the regular rate, paid and unpaid leaves of absences shall be excluded from the total hours worked. Paid leave of absence includes, but are not limited to, the following:
• Vacation
• Holiday Leave
• Sick Leave
• Management Leave
• Workers’ Compensation Leave
• Jury Duty
• Bereavement Leave
• Military Leave
There shall be no pyramiding of overtime. Hours worked by an employee in any workday or workweek on which premium rates have once been allowed shall not be used again in any other overtime calculation other than computing total actual hours worked.

ARTICLE 11 – EDUCATION PROGRAM
A. REIMBURSEMENT.

1. An employee who is pre-approved by the department head to attend a specified, off-duty education course shall receive reimbursement for certain expenses. An approved education course is defined as off-duty instruction that will be mutually and immediately beneficial to the employee and the City.

2. Prior to enrolling in the class, an employee desiring reimbursement for expenses shall acquire the department head's approval as to course content and its relationship to the employee’s City employment. On completion of the course, with B.P.P.M.A. M.O.U.

Page 5 ends

a grade of "C" or better, the employee shall submit a Request for Educational Reimbursement form to the department head along with a copy of the official transcripts, and receipts for total cost of the course.

3. Effective January 1, 2024, on approval by Human Resources and Finance, the employee shall then be reimbursed up to a maximum of $5,000 per calendar year for tuition, transportation costs where appropriate, registration fees and related expenses necessary for completion of the course. The cost of books required for the course shall be reimbursed at actual cost; this reimbursement is not part of the $5,000 maximum described above.

4. Reimbursement will be made only for coursework completed within the current calendar year (January 1 – December 31). The difference between the City’s maximum obligation during any calendar year and the total amount of actual reimbursement received by the employee during that calendar year shall not be carried over or be available for use by the employee in any subsequent year.

5. A copy of the official transcript shall be forwarded to the Human Resources Office for retention in the employee's education file.

B. EDUCATIONAL INCENTIVE ALLOWANCE. Sworn employees shall receive an additional allowance as follows:
• P.O.S.T. Advanced Certificate, and/or
B.S. or B.A. degree 9% of base pay
• Completion of the Supervisory
Leadership Institute (SLI)
10% of base pay
• M.A., M.S. or J.D. degree 12% of base pay
No employee may receive more than one educational incentive benefit at one time.

ARTICLE 12 – CLOTHING ALLOWANCE
Each employee shall receive an $800 annual allowance for the replacement and maintenance of uniforms.

Sworn personnel assigned to the Special Weapons and Tactical Unit (SWAT) shall receive an additional $670 annual allowance for the replacement and maintenance of uniforms.

Any part or portion of a uniform rendered unacceptable by any act of employment shall be replaced at City expense. Upon separation, these employees shall return to the City any usable items that were obtained from City funds.

B.P.P.M.A. M.O.U.

Page 6 ends

The clothing allowance for the Association shall be the same amount as the Buena Park Police Association.

ARTICLE 13 – MILEAGE
An employee required to use a personal vehicle for City business shall be reimbursed at the rate allowed by the Internal Revenue Service.

ARTICLE 14 – CHILD CARE REIMBURSEMENT PROGRAM
A. Employees who have qualified dependent(s) between the ages of 0 and 5 (under 6) years old shall receive an additional $100 per month, per child, for child care assistance.

B. Qualifying dependents are natural born children, adopted children, step children, and/or parent-children relationship.

C. Child care reimbursement payments will not be considered compensation reportable to CalPERS or included in the calculation of the regular rate of overtime, benefits, or any other purpose.

B.P.P.M.A. M.O.U.

Page 7 ends

RETIREMENT
ARTICLE 15 – PUBLIC EMPLOYEES RETIREMENT SYSTEM
A. RETIREMENT PLAN. The City shall maintain its contract for a pension plan with the California Public Employees Retirement System (CalPERS), as originally adopted on March 1, 1964, and amended thereafter.

B. CONTRACT OPTIONS. The City’s contract with CalPERS for employees hired before December 22, 2012, shall include the following options:

Government Code Section

1. One Year Highest Compensation 20042

2. Military Service Credit as Public Service 21024

3. 3% at 50 – Full Formula 21362.2

4. Fourth Level of 1959 Survivor Benefit 21574

5. Post Retirement Survivor Allowance 21624 and 21626

6. Pre-Retirement Optional Settlement 2 Death
Benefit
21548
C. SECOND TIER CONTRACT OPTIONS. The City’s contract with CalPERS for employees hired on or after December 22, 2012, shall include the following options:

Government Code Section

1. Three Highest Years Compensation 20037

2. Military Service Credit as Public Service 21024

3. 2% at 50 – Full Formula 21362

4. Fourth Level of 1959 Survivor Benefit 21574

5. Post Retirement Survivor Allowance 21624 and 21626

6. Pre-Retirement Optional Settlement 2 Death
Benefit 21548
B.P.P.M.A. M.O.U.

Page 8 ends

D. THIRD TIER CONTRACT OPTIONS. The City’s contract with CalPERS for employees hired on or after January 1, 2013, shall include the following options:

Government Code Section

1. Three Highest Years Compensation 7522.32

2. Military Service Credit as Public Service 21024

3. 2.7% at 57 – Full Formula 7522.25

4. Fourth Level of 1959 Survivor Benefit 21574

5. Post Retirement Survivor Allowance 21624 and 21626

6. Pre-Retirement Optional Settlement 2 Death
Benefit
21548
E. CONTRIBUTIONS – SAFETY EMPLOYEES.

1. Employees shall pay the full nine percent (9%) member contribution via payroll deduction on a pre-tax basis.

2. Employees hired on or after January 1, 2013, shall pay 50% of the normal cost rate for the benefit formula 2.7% at Age 57 via payroll deduction on a pre-tax basis (Government Code Section 7522.30).

3. 1959 Survivor. Each employee shall pay the employee share required by CalPERS (currently $2.00 per month) and the City will pay the employer cost.

ARTICLE 16 – SOCIAL SECURITY
In the event the City and its employees are required to participate in the Federal Social Security program, the contribution designated by law to be the responsibility of the employee shall be paid in full by the employee and the City shall not be obligated to pay or “pick-up” any portion thereof.

B.P.P.M.A. M.O.U.

Page 9 ends

INSURANCE
ARTICLE 17 – MEDICARE
Employees hired by the City on or after April 1, 1986, shall pay the designated employee contribution to participate in the Medicare Program and the City shall be under no obligation to pay or “pick-up” any such contributions.

ARTICLE 18 – MEDICAL INSURANCE
A. The City shall provide group medical insurance under the California Public Employees' Medical and Hospital Care Act (PEMHCA).

B. City Contribution. The City shall contribute the following monthly amounts for group medical insurance. Any additional contribution necessary to maintain group medical insurance shall be borne solely by the employee.

1. Persons Hired On or Before June 30, 1999.

Employees
For coverage effective: July 1, 2025
• Employee Only $1,248
• Employee & One Dependent $1,820
• Employee & 2 + Dependents $2,269
For coverage effective: July 1, 2026
• Employee Only $1,298
• Employee & One Dependent $1,920
• Employee & 2 + Dependents $2,419
Retirees
• Retiree Only $200.00
• Retiree & 1 Dependent $310.00
• Retiree & 2 + Dependents $420.00

2. Persons Hired On or After July 1, 1999.

Employees
For coverage effective: July 1, 2025
• Employee Only $1,248
• Employee & One Dependent $1,820
B.P.P.M.A. M.O.U.

Page 10 ends

• Employee & 2 + Dependents $2,269
For coverage effective: July 1, 2026
• Employee Only $1,298
• Employee & One Dependent $1,920
• Employee & 2 + Dependents $2,419
Retirees
The City’s contribution for retirees who were hired on or after July 1, 1999, is determined by the California Public Employees Retirement System (CalPERS) in accordance with Section 22892 of the Public Employees’ Medical and Hospital Care Act (PEMHCA). The contribution amounts are subject to change each calendar year based on changes to the medical care component of the Consumer Price Index.
• For coverage effective January 1, 2025: $158.00/month per retiree. • For coverage effective January 1, 2026: $162.00/month per retiree. • For coverage effective January 1, 2027: To be determined by CalPERS C. EXCESS MEDICAL. An employee who selects a health insurance plan which costs less than the City’s maximum monthly contribution may have the difference placed in his/her deferred compensation account, purchase products available through the City’s Cafeteria plan, or receive a cash payout. For example, an employee with two or more dependents is entitled to a maximum monthly contribution of $2,269 per month.

If he/she has a health insurance plan which costs $1,203.05 per month, the employee is entitled to $1,065.95 per month in excess medical.

D. WAIVER OF MEDICAL INSURANCE.

1. An employee may elect to not be covered by a City group medical insurance plan if he/she provides proof of coverage from another group medical insurance source.

The City may require proof of coverage at any time.

2. An eligible employee may elect to have the City’s monthly contribution applied to his/her deferred compensation account, the purchase of products offered through the Cafeteria Plan, and/or receive a cash payout.

The City Contributions shall be: $896.00 per month.

E. FLEXIBLE BENEFIT ALLOWANCE. Each employee shall also be entitled to a flexible benefit amount according to the following schedule:

Monthly Total
• Employee Only $ 38.00
B.P.P.M.A. M.O.U.

Page 11 ends

• Employee & 1 Dependent $132.00
• Employee & 2 + Dependents $161.00
This allowance may be used by the employee to purchase benefits from the City’s benefits program or may be placed in the employee’s deferred compensation program.

To make this election, the employee must complete a ‘Health Benefit Redirection Form’, and submit to the Human Resources Office. This election will be irrevocable for the calendar plan year for flexible benefits per IRS Code Section 125, and such election cannot otherwise negatively impact or violate the Cafeteria Plan (Article 20).

F. SERVICE RETIREMENT ACCOUNT (SRA). In addition to the Contribution pursuant to the CalPERS contract, employees hired on or after July 1, 1999, will be allowed to bank accrued sick leave time for use upon Retirement from Service, into a Service Retirement Account to defer out-of-pocket expenses for purchasing group medical insurance under the City’s program. The City will participate in the SRA by matching the employee contribution on a two-for-one (2:1) basis.

1. SRAs are not subject to fellow employee donations of sick leave or any other leave provisions. However, the SRA will be coordinated with the City’s Sick Leave Buyback program.

2. To be eligible, an employee must have a sick leave balance of at least of 480 hours, and must maintain at least 480 hours of sick leave after making such deposit.

3. An eligible employee may place up to one-half of any unused portion of his/her annual sick leave accrual into the SRA, with the City matching contribution of twoto-one (2:1). This provision will be coordinated with the sick leave buyback provision, thereby limiting buyback and SRA deposits to one-half of any unused portion of their annual sick leave accrual.

4. The SRA is not subject to bearing interest. Eligible employee deposits and the City’s matching contributions are flat deposits.

5. Sick leave placed in the SRA will be converted into cash at the employee’s base pay rate and thus will no longer be available as sick leave once deposited in the SRA.

6. The donor employee shall have two options for withdrawal of funds:
a. At the option of the employee, upon retirement from service, the SRA will be paid at the then hourly rate for the depositor. This shall include the employee contribution as well as the City’s matching portion, which will be used to B.P.P.M.A. M.O.U.

Page 12 ends

offset/defer costs associated with purchasing group medical insurance plans during retirement.
b. The employee may, at any time, withdraw hours from the SRA to convert to cash, and will be paid at the base pay rate in effect when the original deposit was made. An employee making an early withdrawal from the SRA, shall not be entitled to any of the City’s matching contribution, and shall lose that equal portion of the matching contribution as was withdrawn, i.e., two-to-one.

7. In the event that a participating employee separates from employment on other than a Retirement from Service (Service Retirement or Disability Retirement), the City shall payoff only the employee’s portion of the contributions made to the SRA, at the base pay rate for each deposit and shall not be entitled to any of the City’s matching contribution.

8. In the event the SRA survives an active employee, or a retired employee, the City will pay off the balance of the employee’s contribution to the survivor of record.

Payment will be at the then-current base pay rate for the active employee and/or at the base pay rate of withdrawal for retired employee, including the City’s matching contribution.

9. The City reserves and retains the right to hear and make determinations regarding any disputes caused by this provision of the MOU. Determinations shall be made in a manner that no employee shall lose his/her portion of the SRA and the City will not lose its portion of the matching contribution. Any determinations made in hearing a dispute to grant the City’s portion of the matching contribution will be made on a case-by-case basis, and will not be determined to be a past practice or official policy of the City.

Any person employed by the City prior to July 1, 1999 who is not currently a member of this unit of representation shall enjoy all benefits and rights of those employees hired prior to July 1, 1999, upon later occupying a position within this unit of representation.

10.Effective October 13, 2012, all employees not currently enrolled in the SRA program are not eligible to enroll in this program. This program is closed to new enrollees.

G. RETIREE MEDICAL ACCOUNT (RMA). An employee may bank accrued sick leave upon Retirement (Service or Disability Retirement) from City service into a RMA to defer out of pocket expenses for medical premium payments under the City’s group insurance program.

An employee who wishes to participate in the RMA program must file in writing with the Human Resources Office a request to participate at least 60 days prior to his/her B.P.P.M.A. M.O.U.

Page 13 ends

anticipated retirement date. Exceptions to the notice requirement will be made for industrial disability retirements.

1. RMAs may be established on an individual basis only; and are an irrevocable determination.

2. RMAs are not subject to fellow employee donations of sick leave or other leave provisions. However, the RMA will be coordinated with the City’s Sick Leave Pay on Separation provision. (See Article 28).

3. To qualify for conversion of unused sick leave into a RMA, an employee must separate from City service with a valid CalPERS retirement (Service Retirement or Disability Retirement).

4. An employee terminated for cause or who resigns from City service not associated with a CalPERS service or disability retirement does not qualify.

5. An employee must have a minimum of 480 hours of sick time on the books at the time of retirement.

6. For the purpose of determining eligibility for participation in the RMA program, the number of unused accrued sick leave hours will be calculated in the following manner:
a. Employees hired prior to September 20, 1982:
1) Payment under the Sick Leave Pay on Separation provision will be calculated first. Under this provision, employees are eligible for payment of their unused sick leave up to a maximum of 480 hours, based on years of service, and must separate from the City on a service or disability retirement.
2) The hours being paid will be deducted from the employee’s unused sick leave up to the maximum of 480 hours.
3) After payment of sick leave under the Sick Leave Pay on Separation provision, the remaining balance of unused sick leave must be 480 hours or more to qualify for participation in the RMA program. Sick leave balances of 480 hours or more will then be converted based on paragraph #8, below. b. Employees hired between September 20, 1982, and July 1, 1999:

Employees in this category must have a minimum of 480 hours of unused sick leave on the books at the time of retirement.
c. Employees hired after July 1, 1999:

B.P.P.M.A. M.O.U.

Page 14 ends

Employees in this category must have accumulated a minimum of 480 hours of sick leave, and have participated in the SRA program for a minimum of five years.

7. The City will convert sick leave balances over 480 hours to a RMA at the employee’s base pay rate at retirement. These monies can be used for medicalonly premium amounts not covered by the City’s existing contribution to the retirement medical program.

8. The balance of sick leave hours will be converted on the following basis:
480 - 1000 hours - 60% of the value of all unused sick leave based on the employee’s base pay rate* at the time of retirement.
1001 - 1500 hours - 80% of the value of all unused sick leave based on the employee’s base pay rate* at the time of retirement.
1501 and above - 100% of the value of all unused sick leave based on the employee’s base pay rate* at the time of retirement.
*Base pay rate is defined as the amount listed in Exhibit A.

9. The RMA is not subject to bearing interest. No lump sum cash payouts will be offered on the remaining balance of unused sick leave.

10.The amount of unused sick leave placed into the RMA will be converted into cash at the employee’s base pay rate at the time of retirement, and used to offset/defer costs associated with medical premium rates.

11.In the event the RMA has funds remaining at the time a retired employee dies, the spouse will continue to receive the benefit, in accordance with and under the terms of this program, until his/her death or until no funds remain.

12.The City reserves and retains the right to hear and make determinations regarding any disputes caused by this provision of the MOU. Any determinations made in hearing a dispute will be made on a case by case basis, and will not be determined to be a past practice or official policy of the City.

ARTICLE 19 – DENTAL INSURANCE
The City shall continue to provide the current dental program for both employees and their eligible dependents under the age of 26.

Each employee is responsible for choosing one of the three plans listed below. In the event that no choice is made, the employee will be deemed to have chosen no dental insurance coverage.

B.P.P.M.A. M.O.U.

Page 15 ends

Employees may switch plans only during the open enrollment period designated by the City.

Payment of Premiums. Employees shall pay the amounts shown below. Any additional amount necessary to maintain group dental insurance shall be paid by the City.

A. 50/50 PLAN. The insurance carrier pays 50% of major expenses (up to a maximum of $2,000 per calendar year) and the employee pays 50%.

Monthly
• Employee Only $3.00
• Employee & 1 Dependent $5.00
• Employee & 2 + Dependents $7.50
B. 80/20 PLAN. The insurance carrier pays 80% of major expenses (up to a maximum of $2,000 per calendar year) and the employee pays 20%.

Monthly
• Employee Only $10.00
• Employee & 1 Dependent $15.00
• Employee & 2 + Dependents $20.00
C. HMO PLAN. The insurance carrier pays a portion of all services based on the fee schedule. Employees who enroll in this plan do not pay any monthly premium. Each employee is responsible for any co-payment associated with this plan.

ARTICLE 20 – VISION INSURANCE
The City shall provide a vision insurance program for employees and their eligible dependents under the age of 26.

Each employee is responsible for enrolling in the plan. In the event that no choice is made, the employee will be deemed to have chosen no vision insurance coverage.

Effective January 1, 2026, the City shall contribute $6 monthly for group vision insurance.

Any additional contribution necessary to maintain group vision insurance shall be borne solely by the employee.

ARTICLE 21 – LONG TERM DISABILITY INSURANCE
The City shall provide the Association $30 per month for each represented employee and the Association shall purchase long term disability insurance for its represented members.

B.P.P.M.A. M.O.U.

Page 16 ends

ARTICLE 22 – LIFE INSURANCE
The City shall provide group term life insurance (including accidental death and dismemberment) for each employee in the amount of one times (1x) the employee’s basic annual earnings to a maximum of $200,000. Each employee, at his/her own expense, may purchase additional life insurance from the insurer through the City.

ARTICLE 23 – CAFETERIA PLAN
A. The City shall provide a full flexible Cafeteria Plan under IRS Code Section 125, to include Premium Only Conversion, Health Care Spending and Dependent Care Accounts.

B. The City and individual participants shall divide the cost of the third-party administration service fee. Service fees are to be paid only by employees enrolled in the Health Care Spending Account and/or Dependent Care Spending Account. There is no service fee for participants in the Premium Only Conversion plan. The service fee may be amended from time to time by the City and the third-party administrator.

The City consult with employees, prior to increasing any deduction from employees, for any plan year.

C. The City will utilize any assets remaining in the plan at the end of each plan year to off-set service fees for employees enrolled in either the Health Care Spending Account and/or Dependent Care Spending Account. “Plan year” is as defined in the plan documents. This item is governed by the Cafeteria Plan documents as it relates to Plan Year. Asset utilization to off-set service fees shall be determined no later than June 30 of any subsequent year.

ARTICLE 24 – ADMINISTRATION
A. The City shall have the right to select any insurance carrier or other method of providing coverage to fund the benefits included under the terms of this MOU, provided that the benefits of the employees shall be substantially the same prior to implementation of this MOU.

B. If, during the term of this MOU, any change of insurance carrier or method of funding for any benefit provided hereunder occurs, the City shall meet with the Association prior to any change of insurance carrier or method of funding the coverage.

C. All group insurance benefits shall be provided and calculated in accordance with the City’s contracts with insurance providers.

B.P.P.M.A. M.O.U.

Page 17 ends

LEAVES
ARTICLE 25 – HOLIDAYS
A. The following dates, and such other day or portion of days as may be designated by motion of the City Council, shall be observed as paid holidays of 10 hours each by all employees in permanent positions, except sworn personnel shall receive an extra day of vacation or equivalent pay, whichever in the judgment of the department head best serves the interests of the Department. All unused holiday leave banked must be used by the end of the fiscal year or will be forfeited.

Holiday Date
New Year’s Day January 1
Martin Luther King Jr. Day 3rd Monday in January
Washington’s Birthday 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4
Labor Day 1st Monday in September
Veterans’ Day November 11
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving Friday following 4th Thursday in November Day before Christmas December 24
Christmas Day December 25
B. In addition, employees shall earn one floating holiday per fiscal year. This floating holiday shall be designated by the employee and requires management approval, in advance, before it is taken. New hires must be employed for three months before gaining eligibility for the floating holiday.

C. When a holiday occurs on a Saturday, the preceding Friday will be observed instead.

When a holiday occurs on a Sunday the following Monday will be observed.

D. For personnel working on shift assignments, the holiday will be observed on the actual date listed on the designated holiday.

ARTICLE 26 – VACATION LEAVE
A. ACCRUAL. Vacation leave with pay shall accrue to each full-time regular and probationary employee at the following rates:

Years of Service Vacation Hours Per Year
Less than 5 years 100 hrs. per year (8-1/3 hrs. per month) 5 years to 10 years 120 hrs. per year (10 hrs. per month) 10 years to 15 years 160 hrs. per year (13-1/3 hrs. per month) 15 years or more 200 hrs. per year (16-2/3 hrs. per month) B.P.P.M.A. M.O.U.

Page 18 ends

B. ACCUMULATION. Accumulation of vacation leave in excess of twice the employee’s annual accrual rate is prohibited. All vacation leave exceeding the maximum authorized accumulation shall be forfeited, provided that if an employee has made reasonable efforts to utilize vacation leave prior to the end of the preceding year, but has been denied those opportunities the excess vacation leave shall not be forfeited and the employee shall be afforded a reasonable opportunity to use that leave as soon as practicable. Those employees with 15 years or more shall not exceed a maximum of 400 hours.

C. USAGE. Vacation leave shall not be in excess of that actually earned at the time the vacation starts.

1. Each employee must take an annual vacation of at least one week (40 hours). The department head may modify this requirement under appropriate circumstances.

2. The time during the calendar year at which an employee shall take vacation shall be determined with particular regard for the needs of the City and due regard for the wishes of the employee.

3. In the event one or more municipal holidays falls within a vacation leave, such days shall not be charged as vacation leave, and the vacation leave shall be extended accordingly for those employees eligible for such holidays.

4. Any leave of absence without pay for each 30 day period of such leave.

5. No newly hired probationary employee shall accrue or be entitled to any vacation until completion of 6 months of continuous service.

D. ANNUAL CONVERSION. An employee may elect to convert up to 75 hours of vacation leave into a cash payment at the employee’s then-current rate of base pay.

To be eligible for this option, the employee must utilize 40 hours of vacation leave in the preceding fiscal year.

E. VACATION PAY AT SEPARATION.

1. Upon separation, an employee who has completed his/her initial probation period with the City will receive compensation at the employee’s current rate of base pay for all unused earned vacation up to and including the date of separation.

2. A probationary employee who has not completed 6 months continuous service shall not receive vacation pay at separation.

3. An employee who separates while serving a probation period in a classification to which the employee has been promoted shall receive vacation pay at separation based on the hourly equivalent of the base pay received immediately prior to B.P.P.M.A. M.O.U.

Page 19 ends

promotion provided the employee has successfully completed the probation period in the classification from which the employee was promoted.

ARTICLE 27 – MANAGEMENT LEAVE
Management personnel are not eligible for paid overtime (exception: Police Lieutenants may receive overtime compensation while working as Watch Commander, subject to the approval of the Police Chief and the City manager, in accordance with the Memorandum of Understanding (MOU)). Each employee shall receive 40 hours of management leave per fiscal year. Management leave must be taken by June 30th each year and no part of it may be carried over into the next fiscal year.

Additional time may be granted by the employee’s department head for time spent at required meetings, special events, and job-related emergencies.

The definition of meetings and special events includes:
• City job-related emergencies
• City Council meetings
• City Commission or Committee meetings, or
• Any meeting or special event approved in advance by the City Manager or his/her designee.

Employees shall have the right to “sell back” to the City up to 40 hours of Management Leave per fiscal year (July 1 thru June 30) at the employee’s regular rate of pay. All hours not sold back to the City must be used by June 30th each year or they are forfeited.

Notwithstanding the above paragraph, an employee who has completed his/her initial probation period with the City will receive Management Leave pay at separation at the employee’s current rate of base pay for all unused Management Leave.

ARTICLE 28 – SICK LEAVE
A. ACCRUAL.

1. Each employee shall accrue sick leave with pay at the rate of eight hours for each full month of continuous service in which the employee has worked or has been authorized leave of absence with pay.

2. Any leave of absence without pay exceeding 15 consecutive days shall result in no accrual of sick leave during the consecutive days of the employee’s leave of absence without pay that is in excess of 15 consecutive days.

B. ACCUMULATION. Sick leave may be accumulated without limit.

B.P.P.M.A. M.O.U.

Page 20 ends

C. USAGE.

1. Sick leave may be taken only when the employee has sick leave credits. An employee shall be eligible to take sick leave after he/she has worked one full calendar month.

2. Sick leave may be granted only with the approval of the department head and only in case of a bona fide illness or medical/dental appointments of the employee. The Department Head and/or City Manager may require a physician’s certificate or other evidence of the adequacy of the reason for the employee’s absence during the period for which sick leave was requested. A doctor’s verification may be required after the third working day of absence.

3. Sick leave may also be used for bona fide illness or medical/dental appointments of a family member (spouse, child, brother, sister, mother, father, mother-in-law, father-in-law, grandmother, grandfather) or designated person when the presence of the employee is required up to a maximum of three days per individual situation.

The department head may require a physician’s certificate or other evidence of adequacy of the reason for the employee’s absence during the period for which sick leave was requested.

A “designated person” is defined as any one person identified by the employee at the time the employee requests paid sick leave. This designation is limited to only one designated person per 12-month period.

4. Maternity leave of absence. The employee shall submit a doctor's statement approving her fitness to continue working for a specified term. A post-natal release from the doctor must be submitted prior to returning to work.

5. Sick leave shall not be used in lieu of, or added to, vacation. Accrued vacation leave shall be used for sickness when all sick leave has been taken.

6. Sick Leave during vacation. An employee who becomes ill while on vacation may have such period of illness charged to accumulated sick leave instead of to vacation, provided that immediately upon return to duty, the employee submits to the department head a written request for sick leave and a written statement signed by the employee’s physician describing the nature and dates of the illness.

7. Limitations. No employee shall be entitled to accrue or to take sick leave with pay while absent from duty for any of the following reasons:
a. Disability or illness arising from compensated employment other than with the City of Buena Park.
b. Leave of absence without pay.

B.P.P.M.A. M.O.U.

Page 21 ends

c. Absence because of intoxication or for the purpose of recovering from intoxication.

D. MEDICAL LEAVE OF ABSENCE. Upon written request of the employee and recommendation by the department head, the City Manager may authorize in writing a leave of absence without pay for the purpose of recovering from an illness, provided:

1. The employee has used all accumulated sick leave.

2. The employee has been continuously employed in the City service for at least one year.

3. The employee presents to the department head for referral to and consideration by the City Manager a written explanation of the employee's illness and an estimate of the time needed for recovery signed by the employee's physician.

4. Prior to resuming work, the employee may be required to take a medical examination at the employee's expense and as prescribed by the City Manager.

The employment record and the results of such examination shall be considered by the City Manager or designee in determining the employee's fitness to return to work.

5. The maximum period of such leave shall be three calendar months. If the employee desires an extension, the employee shall follow the procedure described in subparagraph 3 above. This must be done prior to the end of the initial leave.

E. PENALTY FOR ABUSE. When in the judgment of the department head, the employee’s reason for being absent because of alleged sickness is inadequate, the department head shall indicate on the payroll form that the absence was without pay.

The department head may recommend to the City Manager that disciplinary action be imposed against the employee.

F. ANNUAL BUYBACK.

1. To be eligible, an employee must have:
a. 480 hours of accumulated sick leave on the books as of the first pay period of July of the preceding year, and
b. 480 hours of accumulated sick leave on the books after the cash out.

2. An employee who wishes to participate must file in writing with the Finance Department. This request will apply for the previous fiscal year sick leave accumulation.

B.P.P.M.A. M.O.U.

Page 22 ends

3. Participants will be paid for 50% of the hours accrued during the fiscal year.

These hours being paid will be deducted from the employee’s sick leave bank.

The other one-half of hours accrued, but not used, will remain in the employee’s sick leave bank. Payment will be at the employee’s base hourly rate in effect at the time of payment.

G. SICK LEAVE PAY ON SEPARATION. Except as herein provided, no payment shall be granted to an employee for accrued sick leave at the time of separation.

Termination of an employee’s continuous service, except by reason of layoff for lack of work or funds, shall abrogate all sick leave accrued at the time of such separation, regardless of whether the employee subsequently reenters the City service.

An employee hired on or prior to September 19, 1982, shall be paid for 50% of the value of his/her unused sick leave based on the employee’s rate of base pay at the time of honorable separation or retirement.

An employee appointed on or after September 20, 1982, shall not be eligible for sick leave pay on separation as provided for in this section.

An employee may only accrue 120 days (960 hours) of sick leave for the purposes of this section and for the purposes of compensation on separation.

ARTICLE 29 – BEREAVEMENT LEAVE
Whenever an employee is compelled to be absent from duty by reason of the death (or critical illness where death appears imminent) of a family member, the employee shall, upon approval of the department head, be entitled to up to three work days of bereavement leave with pay once per fiscal year. Employees in need of additional time off may charge such absence to the employee's accumulated sick leave to a maximum of five working days for each such incident. Use of such leave shall not count against the sick leave buy back or deposits made to the SRA.
“Family member” is defined as the employee’s or spouse’s:
• Father • Mother
• Grandfather • Grandmother
• Sibling(s) • Child
• Spouse • Grandchildren
ARTICLE 30 – WORKERS COMPENSATION
A. Sworn employees shall receive industrial accident leave according to the provisions of Section 4850 of the California Labor Code.

B.P.P.M.A. M.O.U.

Page 23 ends

B. Any employee so entitled, shall continue to accrue vacation, holidays and sick leave, and to earn eligibility for consideration for merit salary increases during an absence resulting from an on-the-job injury.

C. Any employee shall continue to accrue vacation, holidays, sick leave and to earn eligibility for consideration for merit salary increases during an absence resulting from an on-the-job injury, provided the employee receives compensation payments under the provisions of the California Workers’ Compensation law.

ARTICLE 31 – JURY DUTY
No deduction shall be made in the pay of an employee who serves on jury duty if the employee has waived or remitted to the City the fee for such jury duty. An employee who serves on jury duty on a scheduled day off shall not be required to remit his/her jury fees for that day. If the employee has not so waived or remitted the jury fee, the employee shall be paid only for the time actually worked in the City position. An employee summoned to jury duty shall immediately notify his/her supervisor in writing. The employee shall remit to the City all fees and allowances payable for jury duty, less reimbursements from the court for meals, travel or lodging.

An employee who is scheduled to work the swing or graveyard shift and is called to jury duty shall be given time off on his/her scheduled shift if he/she is required to serve on jury duty that day. An employee shall be given time off for the number of hours actually served on jury duty.

ARTICLE 32 – OTHER LEAVES
A. Leave without pay. Upon the written recommendation of the department head, the City Manager may authorize special leaves of absence without pay for a period not to exceed 30 calendar days in a calendar year. This provision is available only to employees who are eligible to receive vacation leave.

B. Authorized leaves of absence without pay of 30 calendar days or less, and leaves of absence with pay for any period shall not constitute an interruption of an employee’s continuous service and shall not constitute an interruption of an employee’s continuous service and shall not be deducted in computing total City service.

Authorized leaves of absence without pay in excess of 30 calendar days, unless covered by the Family Medical Leave Act, shall be deducted in computing an employee’s total City service for advancement in salary range and for other purposes specified in this MOU, but shall not serve to interrupt continuous service.

C. MILITARY LEAVE. An employee having a probationary or regular appointment shall be entitled to such benefits as are provided in the California Military and Veterans Code. An employee requesting such military leave shall present a copy of the military orders to the department head prior to the beginning of the leave.

B.P.P.M.A. M.O.U.

Page 24 ends

Employees who present military orders for active duty status shall continue to receive all forms of compensation he/she would be receiving as if at work for the first 30 days of such absence in any one fiscal year (except weekend drills and/or training).

Weekend drills and/or training are not considered active duty under the Military and Veterans Code and not eligible for salary continuation benefits.

If an employee is called to inactive duty and must report to such duty on days the employee is scheduled to work, the employee must request the time off and use their leave banks for such absence if necessary.

B.P.P.M.A. M.O.U.

Page 25 ends

WORKING CONDITIONS
ARTICLE 33 – PAY PERIODS
The City shall utilize the biweekly payroll system. Pay periods shall begin at 12:01 a.m. every other Saturday and end at midnight the second Friday (i.e., 14 calendar days later) thereafter. Paydays shall occur on the Friday following the conclusion of each pay period.

The one exception is when that Friday is a City holiday; the payday shall fall on the preceding business day.

ARTICLE 34 - ATTENDANCE
A. Each employee shall be in attendance at his/her work station in accordance with the rules regarding hours of work, holidays, and leaves. All departments shall keep daily attendance records of employees, which shall be reported to Payroll on a designated form and on the dates specified. Absence without leave, whether voluntary or involuntary, for a period longer than five consecutive assigned working days, or four consecutive working shifts for personnel on the 4/10 or three consecutive working shifts for personnel on the 3/12 plan is an automatic resignation from City service.

B. An employee who is absent from duty shall report the reason for such absence to the department head or immediate supervisor prior to the date of expected absence whenever possible, and in no case later than two hours after the beginning of the employee's normal work shift. Absences not reported in such manner may be considered absence without leave. A deduction of pay shall be made for the duration of any absence without leave. Upon return to work, such absence must be justified.

ARTICLE 35 – HOURS OF WORK AND SCHEDULES
A. WORK WEEK. The work week for all full-time positions shall be 40 hours.

B. WORK SCHEDULE. The work schedule for each position shall be established by the City Manager and/or department head.

C. The decision to implement any alternative work schedule is at the sole discretion of the City. An alternative work schedule may be revoked at any time by the City as long as 30 days notice of revocation is given to the Association and employees. Any modified work schedule shall not be considered a vested right or benefit, and the City has no obligation to meet-and-confer. However, the City agrees to meet with the Association prior to such revocation. Any revocation shall not be subject to any internal grievance or appeal process or court action.

B.P.P.M.A. M.O.U.

Page 26 ends

ARTICLE 36 – 4/10 PLAN ALTERNATE WORK SCHEDULE – “4/10” PLAN A. Federal legislation in Air Quality Management District (AQMD) Rule 15 requires employers, including cities, to use alternative methods to reduce vehicular pollution emissions. The alternative work schedule will reduce the average number of vehicle trips to the work site between 6:00 a.m. and 10:00 a.m., and comply with the Federal requirements. It also satisfies Council’s direction to provide extended service hours to the public and employees.

B. Plan Defined. Under this work schedule, employees work four consecutive, 10 hour days in a seven day workweek. The 4/10 schedule provides for a 40 hour workweek every seven days and three consecutive days off.
4/10 scheduling will be at the discretion of the Police Chief.

C. Work Period. The work period for employees on the 4/10 who are exempt or nonexempt from FLSA requirements will remain the same Saturday through Friday. There are two 40 hour work periods per pay period. This schedule coincides with the current payroll reporting period.

D. Payroll Period Report Dates – All Employees. Payroll will still be reported in accordance with our payroll calendar for all employees, including those on the 4/10 plan.

E. Payroll Reporting.

1. If an employee uses sick time, vacation time, holiday time or compensation time earned during the pay period and this time had not been reported on the payroll report submitted Monday morning, the time taken must be submitted to Finance by memo.

2. If an employee is in an Absence Without Pay (AWOP) status at any time during the pay period, and this had not been indicated on the payroll report submitted on Monday morning, the supervisor or payroll clerk shall contact Finance immediately to make a payroll correction.

3. All employees should make every effort to notify their supervisor on Thursday, if they will be using sick leave or AWOP time on Friday.

F. Enrolling in or Dropping off the 4/10 Plan.

1. Prior to enrollment in the 4/10 plan, each employee is required to read the 4/10 plan guidelines and sign a statement that he/she has read all the conditions of the plan. A copy will be placed into the employee's personnel file in the Human Resources office.

B.P.P.M.A. M.O.U.

Page 27 ends

To expedite future shift changes that affect many employees' work plans and/or changes many employees' days off, a memo listing each employee's new work schedule and days off should be signed by each employee affected and submitted to Finance for payroll changes and to Human Resources where a copy of the memo will be filed in each affected person's employee file. These changes must coincide with the beginning of a new pay period.

2. When an employee separates from employment, the employee will be paid for all hours worked.

3. When an employee changes to a different work schedule, it must coincide with the start of a pay period.

G. Leave Time Accruals. Benefit leave time accruals will remain the same as designated in this MOU.

H. Holidays. For personnel not assigned to a unit operating on a 24 hour basis and with the approval of the employee’s supervisor, when a holiday falls on a scheduled workday the employee may (but will not be required to) take the day off on holiday pay. When a holiday falls on a non-scheduled workday the employee may (but will not be required to) take off one day at a later date as agreed to by their supervisor.

I. Paid Sick Time/Vacation.

1. Employees using paid sick leave on a 10 hour day will be charged 10 hours.

2. If the scheduled hours are greater than the sick leave balance, the difference will be covered, by:
a. Use of vacation or management leave.
b. Other Leaves
c. Leave without pay

3. Vacation is charged in the same manner. Vacations occurring on 10-hour days will be charged 10 hours.

J. Workers Compensation. Employees will be paid for industrial accident leave hours in accordance with their current 4/10 work schedule. An employee will return on the same 4/10 work schedule.

K. Military Leave, Jury Duty and Paid Extended Sick Leave. Employees ordered to military duty, summoned to jury duty, or on paid extended sick leave will be paid according to their current work schedule. After the completion of the military leave, jury duty, or paid extended sick leave, the employee will return to his/her regular 4/10 B.P.P.M.A. M.O.U.

Page 28 ends

work schedule. An employee shall not receive overtime (pay or comp time) when such leave falls on his/her day off.

L. Meal Period. At the discretion of the Chief of Police, employee meal periods may be paid time. Employees understand that during such meal periods they are subject to calls for service. The Chief of Police shall determine who is included in meal period as part of work day.

M. Department Head Responsibility. Changes in an employee’s 4/10 work schedule must be coordinated through the department head, AQMD Transportation Coordinator/Administrative Analyst and Finance to ensure that the changes to and from the 4/10 Plan coincide with the beginning of a pay period.

N. 4/10 Plan Review. A decrease in productivity will represent a negative impact to the alternative work plans. Productivity may be measured by various criteria which may include, but not limited to:
• Sick leave usage • Employee turnover
• Inadequate staffing • Tardiness
• Measurable work output • Employee morale
Moreover, other impacts include service delivery to the public including citizen input through compliments, commendations, or complaints, energy savings, and related costs or funding to the City.

ARTICLE 37 – 3/12 PLAN ALTERNATIVE WORK SCHEDULE – “3/12” PLAN Effective June 12, 2007, the City shall implement and evaluate a “3/12½ Alternative Work Schedule” for a period of one year, commencing with the Patrol Schedule of Summer 2007, and concluding at the end of Spring 2008 Patrol Schedule.

A. The intent is to determine the effectiveness and efficiency of the Operations Division work force in providing service to the community while working an alternative work schedule that includes a 3/12 component. For purposes of this evaluation period, only personnel assigned to Patrol and Dispatch will participate in this evaluation program.

B. During this evaluation period, there will be no additional costs (direct or indirect) to the City as a result of the modified work schedule, specifically related to overtime and time-off accruals such as sick leave, vacation, holidays, etc. All such accruals will remain unchanged.

C. Patrol personnel assigned to the 3/12 will work three days each week consisting of 12 ½ hour shifts, totaling 150 hours in a 28 day period. Each employee on such schedule will work one additional 10 hour shift in that same 28 day period. The total number of hours scheduled in such period of time will be 160 hours.

B.P.P.M.A. M.O.U.

Page 29 ends

D. Dispatch personnel assigned to the 3/12 will work three days each week consisting of 12 hour shifts, totaling 72 hours in a two week pay period. Each employee on such schedule will work on additional eight hour shift in that same pay period. The total number of hours scheduled in such pay period will be 80 hours, or 160 hours in a 28 day period.

E. At the conclusion of this evaluation period, a review will be conducted by the City to determine the effectiveness of this alternative work schedule. A decrease in productivity will represent a negative impact to this alternative work schedule.

Productivity may be measured by various criteria which may include but are not limited to:
• Sick leave usage • Employee turnover
• Inadequate staffing • Tardiness
• Measurable work output
(Arrest / Citation statistics etc.)
• Employee morale
• Employee traffic collisions
Other impacts include service delivery to the public, including citizen input through compliments, commendations, or complaints, energy savings, and related costs or funding to the City.

F. The decision to implement any alternative work schedule is at the sole discretion of the City. An alternative work schedule may be revoked at any time by the City as long as 30 days notice of revocation is given to the Association and employees. Any modified work schedule shall not be considered a vested right or benefit and the City has no obligation to meet-and-confer. However, the City agrees to meet with the Association prior to such revocation. Any revocation shall not be subject to any internal grievance or appeal process or court action.

ARTICLE 38 – “4/11 – 3/11” PLAN ALTERNATE WORK SCHEDULE Effective July 5, 2025, the City shall implement and evaluate a “4/11 – 3/11 Compressed Work Schedule” for Patrol, Dispatch, and Records employees for a period of one year, commencing with the Patrol Schedule of Fall Deployment 2025.

A. The intent is to determine the effectiveness and efficiency of the Operations and Support Services Divisions personnel who work on a 24 hour, 7 days a week basis providing service to the community while working an alternative work schedule that includes a 4/11 – 3/11 compressed work schedule component. For purposes of this evaluation period, only personnel assigned to Patrol, Dispatch, and Records will participate in this evaluation program.

B.P.P.M.A. M.O.U.

Page 30 ends

C. Patrol, Dispatch, and Records employees will alternate weekly, working one week four 11-hour shifts and the following week, work three 11-hour shift totaling 77 hours worked. This leaves the employee three hours short of 80 hours bi-weekly. During the 28-day cycle, the employee would owe six hours (payback).

D. At the conclusion of this evaluation period, a review will be conducted by the City to determine the effectiveness of this alternative work schedule. A decrease in productivity will represent a negative impact to this alternative work schedule.

E. The decision to implement any alternative work schedule is at the sole discretion of the City. An alternative work schedule may be revoked at any time by the City as long as 30 days notice of revocation is given to the Association and employees. Any modified work schedule shall not be considered a vested right or benefit and the City has no obligation to meet-and-confer. However, the City agrees to meet with the Association prior to such revocation. Any revocation shall not be subject to any internal grievance or appeal process or court action.

ARTICLE 39 – SUBSTANCE ABUSE
A. It is the responsibility of all affected employees to cooperate to protect the lives, personal safety and property of co-workers and fellow citizens. The parties hereto and all affected employees shall take all reasonable steps to accomplish these goals and to minimize potential dangers.

B. It is in the best interest of the City, the Association, employees and the public to ensure that employees do not appear for work under the influence of drugs or alcohol, or possess illegal substances or alcohol while at work, because such conduct is likely to result in reduced productivity, an unsafe working environment, poor morale and increased potential liability to the City. “Under the influence” means the knowing use of alcohol or illegal substance or knowing misuse of a prescribed drug in a manner and to a degree that substantially impairs the employee’s work performance or the ability to use City property or equipment safely.

B.P.P.M.A. M.O.U.

Page 31 ends

C. An employee not on paid standby who is called at home to return to work may decline to return if he/she feels physically unable to perform his/her job even if the employee perceives that the inability to perform is the result of having consumed alcoholic beverages. No reason need be given by the employee and the employee shall not be subjected to discipline for his/her refusal to return to work.

D. The City provides an Employee Assistance Program for employees who have problems with drugs and/or alcohol. Every effort shall be made by the City to refer employees who have such problems to this counseling service for assistance.

E. The City may, upon showing of reasonable suspicion that this policy is being violated, compel an employee who is unable to perform the duties of his/her position to submit to a medical examination on City time and at the City’s expense. “Reasonable suspicion” is a belief based on objective and articulable facts sufficient to lead a reasonable and prudent supervisor to suspect that an employee is “under the influence” in that the employee’s ability to perform the functions of the job is impaired or the employee’s ability to perform his/her job safely is reduced. Allegations of harassment pursuant to this paragraph shall be reported to the Human Resources office. The Human Resources office shall conduct an investigation into the alleged harassment and take appropriate corrective action as a result of its investigation.

Nothing contained herein shall limit the City’s right to discipline or discharge any employee.

ARTICLE 40 – NO SMOKING
Employees who become unit employees on or after January 1, 1987, shall, as a condition of their continued employment, refrain from smoking tobacco or any other non-tobacco substance at any time on or off duty. Violation of this condition of employment shall be deemed good cause for dismissal.

ARTICLE 41 – BUMPING PROCEDURE
In the event of layoff, the following procedure shall be used:

A. All employees in each classification shall be rank ordered based on seniority in classification, irrespective of total City seniority. In the event of a tie in seniority in classification, the person with the highest placement on the eligibility list shall be deemed to have the highest seniority in classification. The employees with the least seniority in that classification shall be the first person(s) laid off.

B. In the event that the classification series (i.e. Police Captain, Police Lieutenant, Police Sergeant, Police Corporal, Police Officer) from which the employee is laid off has a lower classification with incumbents, the laid off employee (irrespective of the laid off employee’s seniority in the lower classification and/or total City seniority) may “bump” one of those incumbents out of the classification and assume his/her position. The determination of which incumbent, is bumped shall be made pursuant to paragraph A.

B.P.P.M.A. M.O.U.

Page 32 ends

Bumping in each classification in the classification series shall continue until incumbents are bumped out of the lowest classification in the classification series.

C. The names of employees who have been laid off shall be placed on an appropriate re-employment list in order of seniority, from highest to lowest. Such names shall remain on the re-employment list for a period of 18 months unless such persons are re-employed sooner. A re-employment list shall be used prior to establishing either an open or closed eligibility list.

D. When a re-employment list is used to fill vacancies, the personnel officer shall certify from the top of such list, the number of names equal to the number of vacancies. An employee who is re-employed shall receive credit for former services for purposes of seniority, benefit compensation and salary advancement.

ARTICLE 42 – GRIEVANCE PROCEDURE
A. DEFINITION. A grievance shall be considered as any matter for which appeal is not provided for concerning a dispute about the interpretation or application of this Memorandum of Understanding, or any ordinance, rule or regulation governing personnel practices or working conditions.

B. PURPOSE.

1. To promote improved employer-employee relations by establishing grievance procedures on matters for which appeal or hearing is not provided by other regulations.

2. To afford employees individually, or through a qualified employee organization, a systematic means of obtaining further consideration of problems after every other reasonable effort has failed to resolve them through discussions.

3. To provide that grievances shall be settled as near as possible to the point of origin.

4. To provide that grievances shall be heard and settled as informally as possible.

C. PROCEDURE. Whenever an employee feels that the policy of the City is not being appropriately applied to his/her circumstance, he or she can file a grievance to resolve the dispute. The limitation on filing a grievance must be within sixty (60) calendar days from the date the employee or the Association first became aware of, or should have become aware of, the issue(s) underlying the grievance. To file a grievance, he or she shall take the following action(s):

1. The dispute should be discussed fully with the employee’s most immediate supervisor who should make every effort to resolve the dispute in a fair and equitable manner and in accordance with established policy. After the employee B.P.P.M.A. M.O.U.

Page 33 ends

and the supervisor have discussed the incident, the supervisor will give the employee a written response within two working days.

2. The process described above shall continue through the line of supervision, up to and including the department head, if the aggrieved party is not satisfied with the response at the initial or preceding step(s). The employee will receive a written response within five working days. However, the employee must notify the department head of the dispute in writing.

3. Should the dispute not be resolved by the department head, the employee will notify the Director of Human Resources of the dispute in writing. The Director of Human Resources may interview both parties in the dispute and others affected and report those findings to the City Manager and recommend steps to be taken to resolve the problem within the Department. Within 10 working shifts, the parties will be provided with a written response from the City Manager. The City Manager’s decision shall be the final step in the Administrative process.

ARTICLE 43 – ADVISORY ARBITRATION
City Council Resolution 1883, Personnel Rules and Regulations, Rule XVI, Section 2 and Section 5 shall be amended and is incorporated herein and attached as Exhibit E.

ARTICLE 44 – MEDICAL EXAMINATION
The City shall provide an annual medical exam to sworn employees on a voluntary basis.

A. The City shall pay the entire cost of such examination.

B. The results of the examination shall be disclosed only to the individual participant and neither the City nor the Association shall have any rights to an individual’s examination results, or general or specific medical information obtained from such examination.

C. Neither the City nor the Association shall take any steps to inquire about any general or specific medical information obtained by any party as a result of the employee’s participation in this Program.

D. All medical examinations shall be conducted while the employee is in a paid capacity.

E. The examination shall, at a minimum, entitle employee to a blood test, and for those age 40 or older a “Live-Scan” heart examination once every three years, and a treadmill test. The blood test shall not screen employees for drugs or alcohol.

B.P.P.M.A. M.O.U.

Page 34 ends

SIGNATURES
Adopted June 6, 2023

FOR THE

CITY OF BUENA PARK

FOR THE BUENA PARK POLICE

MANAGEMENT ASSOCIATION
Eddie Fenton
Assistant City Manager /
Director of Human Resources
Ryan Dieringer
Police Lieutenant
Rebecca Valdez
Sr. Human Resources Analyst
Rick Pino
Police Lieutenant
B.P.P.M.A. M.O.U.

Page 35 ends

*Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

EXHIBIT A – SALARY SCHEDULE – EFFECTIVE July 5, 2025
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Position Range Hr. Mo. Ann. Hr. Mo. Ann. Hr. Mo. Ann. Hr. Mo. Ann. Hr. Mo. Ann. Hr. Mo. Ann.

Police Captain 720 94.70 16,415 196,976 99.40 17,229 206,752 104.28 18,075 216,902 109.42 18,966 227,594 114.79 19,897 238,763 118.24 20,495 245,939 Police Lieutenant 714 81.82 14,182 170,186 85.89 14,888 178,651 90.09 15,616 187,387 94.53 16,385 196,622 99.24 17,202 206,419 102.22 17,718 212,618 EXHIBIT A – SALARY SCHEDULE – EFFECTIVE JULY 4, 2026
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Position Range Hr. Mo. Ann. Hr. Mo. Ann. Hr. Mo. Ann. Hr. Mo. Ann. Hr. Mo. Ann. Hr. Mo. Ann.

Police Captain 720 99.44 17,236 206,835 104.37 18,091 217,090 109.49 18,978 227,739 114.89 19,914 238,971 120.53 20,892 250,702 124.15 21,519 258,232 Police Lieutenant 714 85.91 14,891 178,693 90.18 15,631 187,574 94.59 16,396 196,747 99.26 17,205 206,461 104.20 18,061 216,736 107.33 18,604 223,246 B.P.P.M.A. M.O.U.

Page 36 ends

EXHIBIT B – COMPENSATION PLAN
A. PURPOSE. The purpose of this Plan is to establish a Merit system of compensation for all Police Department employees based upon performance and productivity, with due consideration for all qualities of service and contribution to the City.

B. SALARY RANGES AND SALARY RATES. The establishment of salary ranges and salary rates and the allocation of classes thereto shall be by Resolution of the City Council. The type of appointment shall determine whether an employee's salary rate shall be on a biweekly or hourly basis.

1. Full-time Probationary, Provisional, Temporary, and Acting Appointments. An employee having a provisional, probationary, or acting appointment that is on a full time basis, shall be compensated at a biweekly rate.

2. Other Appointments. An employee having any other type of appointment shall be compensated at an hourly rate.

C. RESPONSIBILITIES OF CITY MANAGER. Employees shall be paid at biweekly or hourly rates as determined by the City Manager, subject to the provisions of this Resolution.

At least annually the City Manager shall review the existing Compensation Plan and recommend to the City Council a salary range and salary rates for each class for which the City Manager is the appointing authority. In determining salary ranges and salary rates, consideration shall be given to both base pay, fringe benefits, and working conditions.

D. COMPENSATION PROCEDURES - SALARY SCHEDULES

1. In General. Except as otherwise provided herein, all new employees shall be appointed at Step 1 of the salary range in effect for the class in which the appointment is made.

2. Exceptions. The City Manager may authorize such new appointments at a salary rate up to Step 6 of the appropriate salary range, when the City Manager determines that equity among employees and the interests of the City will best be served.

3. Temporary Appointees. Persons employed or re-employed for part-time, temporary, or seasonal service may, upon written recommendation of the Department Head and approval of the City Manager, be compensated at any rate established for the class.

4. Acting Appointments. Acting appointments may carry additional compensation if recommended by the Department Head and approved by the City Manager, or when the City Manager determines that equity among employees and the interests of the City will best be served.

B.P.P.M.A. M.O.U.

Page 37 ends

5. Employees are eligible to progress to Step 2 after completing 12 months of services at Step 1 with a performance rating of satisfactory or better.

6. Employees are eligible for additional salary increases to Steps 2 through 6 after completion of one (1) year of service at the preceding step on their salary anniversary date. These increases shall be made only if recommended by the Department Head and approved by the City Manager and are awarded in recognition of good performance and as an incentive for continued work improvement. This requires an annual performance Evaluation by the employees’ supervisor.

E. COMPENSATION UPON PROMOTION

1. Every promotion from one class to a higher class shall carry a minimum salary increase of five percent (5%). In the event a promotion is made within six (6) months of the employee's salary anniversary date, the placement on the new range shall be to the step of the new range which shall be seven and one-half percent (7-1/2%) or ten percent (10%) over the current rate.

F. COMPENSATION ON DEMOTION.

1. Involuntary Demotion. An employee who is involuntarily demoted shall be reduced in salary to the nearest lowest salary rate of the class of position to which demoted.

The employee shall not be required to serve a probationary period in the lower position unless specifically determined by the City Manager.

2. Voluntary Demotion. An employee who is demoted at the employee's own request shall retain the current salary rate if such rate is within the salary range of the lower classification. If the employee's salary rate prior to the demotion was higher than the maximum salary of the lower position, the employee shall receive the latter.

The employee shall not be required to serve a probationary period in the lower position unless specifically determined by the City Manager.

G. FAILURE TO COMPLETE PROBATION PERIOD. The compensation of an employee who is rejected during a probation period in a classification and who is assigned to a classification having a lower salary range shall be as follows:

1. If the employee had previously completed a probation period in a lower classification, the employee shall not be required to serve another one; the employee's last salary rate in the lower position shall be the new salary rate upon reassignment to that position and the employee shall earn eligibility to receive subsequent merit salary advancements in accordance with appropriate paragraphs in Section D or E.

2. If the employee had not previously completed a probation period in a lower classification, the effective date of reassignment to that class shall be the employee's new probationary anniversary date, and the employee shall be required to serve a probation period.

B.P.P.M.A. M.O.U.

Page 38 ends

H. COMPENSATION ON POSITION RECLASSIFICATION. The salary of an employee in a position that is reclassified shall be determined as follows:

1. Class With Same Salary Range. If the position is reclassified to a class with the same salary range as the previous class, and if the incumbent is appointed to the reclassified position, the salary rate and the salary review date of the employee shall not be changed. This provision shall also apply to a change of class title provided there is no change in the basic duties of the position.

2. Class With Higher Salary Range. If the position is reclassified to a class with a higher salary range than the previous class, and if the incumbent is appointed to the reclassified position, the salary of the employee shall be governed by the Section on Compensation Upon Promotion.

3. Class With Lower Salary Range. If the position is reclassified to a class with a lower salary range than the previous class, and if the incumbent is appointed to the reclassified position, the employee's salary shall not change, and the employee shall not be required to serve a new probation period.

I. COMPENSATION ON TRANSFER. The salary rate and salary review date of an employee who is transferred in class shall not change.

J. COMPENSATION FOR PORTION OF PAY PERIOD. A regular or probationary appointee serving on a full-time basis who works less than a full biweekly pay period, except when on authorized leave of absence with pay, shall receive as compensation for such period an amount equal to the number of hours worked times the employee's hourly rate. The number of hours worked in such pay period shall include paid holidays.

K. CHANGE IN CLASS SALARY RANGE. If a class is allocated to a different salary range, an employee in a position in that class shall be compensated at the same lettered step in the new range as the employee was receiving in the previous range, and the salary review date shall not change.

L. COMPENSATION FOR ACTING APPOINTMENTS. Subject to the following conditions, an employee who is required on the basis of an acting appointment to serve in a class with higher salary range than that of the class in which the employee is normally assigned shall receive the entry level salary rate of the higher salary range or the rate five percent (5%) higher than the rate the employee normally receives, whichever is greater, for all such hours assigned.

1. The employee must perform all the duties and assume all the responsibilities of the higher class.

2. Compensation for acting appointments shall be limited to the temporary filling of a vacant regular position due to termination, promotion, or extended sick leave of B.P.P.M.A. M.O.U.

Page 39 ends

the incumbent or the temporary filling of newly budgeted positions, where the needs of the City require that the position be filled.

3. Acting appointments shall not receive merit increases and shall not be permitted for a period in excess of six continuous months, except in the manner provided in Section 2.20.080 of the Buena Park City Code.

4. The City Manager must approve all such appointments upon findings meeting the criteria set forth in this paragraph.

M. CHANGES IN SALARY ANNIVERSARY DATE. The granting of any leave of absence without pay exceeding 30 calendar days shall result in a new salary anniversary date plus the number of calendar days of the employee's leave in excess of 30 calendar days.

N. PROBATIONARY APPOINTMENT FOLLOWING PROVISIONAL APPOINTMENT.

Notwithstanding the other provisions of this Resolution, a provisional appointee in a class who, without a break in service, receives a probationary appointment to a position in the same class shall be eligible for consideration for a salary advance after six months of satisfactory service, including the employee's provisional service, as evidenced in writing by the Department Head and approved by the City Manager, and shall accrue leave benefits from the date of the provisional appointment.

The employee's probation period shall commence with the date of the provisional appointment. Satisfactory completion of such probation period shall be on written recommendation of the Department Head and approval of the City Manager.

The salary advance provisions of this section shall not apply when a provisional appointee in a class receives, without a break in continuous City service, a probationary appointment to a position in a different class having a higher salary range. The salary review date of such appointee shall be the date of the probationary appointment.

O. CONSIDERATION OF EMPLOYEE REQUESTS. Any employee shall have the right to consideration by the City Manager of any request with respect to a claimed inequity resulting from the strict application of any of the sections contained herein. The employee shall submit to the Department Head a written statement of the claimed inequity and employee request. The Department Head shall promptly forward the statement and the request along with the Department Head's written recommendation to the City Manager.

P. CONTINUITY OF SERVICE REQUIREMENTS. Continuous service, as required for advancement within salary ranges and for other purposes specified in this Resolution, is defined as City Employment on a probationary, regular, or acting appointment basis without break or interruption.

B.P.P.M.A. M.O.U.

Page 40 ends

Q. AVOIDANCE OF INEQUITIES. The City Manager may authorize special adjustments to avoid or eliminate inequities resulting from the strict application of any of the provisions of this Resolution.

R. ADMINISTRATIVE REGULATIONS. The City Manager is authorized to issue written administrative personnel regulations designed to augment or clarify the provisions of this Resolution. Prior to issuance, such regulations shall be referred to the City Attorney as to their conformance with this Resolution. At least annually, such regulations shall be considered for possible incorporation in a revision of this Resolution.

S. ANNIVERSARY DATES AND SALARY RANGES. The anniversary dates and salaries within the various range classifications of the particular present City Employees are found on file in the Human Resources Division of the City of Buena Park.

B.P.P.M.A. M.O.U.

Page 41 ends

EXHIBIT C – HIRING OF EMPLOYEE RELATIVES
The hiring of relatives of City employees is based upon the following criteria:

A "relative" is defined as a spouse, child, step-child parent, step-parent, parent-in-law, legal guardian, brother, sister, brother-in-law, sister-in-law, step-brother, step-sister, aunt, uncle, niece, nephew, grandchild, grandparent, regardless of their place of residence, or any other individual related by blood or marriage living within the same household as the City employee.

An "employee" is defined as any person who receives a City payroll check for services, full or part-time rendered to the City of Buena Park.

The employment of relatives of City employees within the City of Buena Park is limited to the following situations: Any relative of a Councilmember or the City Manager shall not be considered for employment within the City of Buena Park in any capacity, either full-time or part-time.

Any relative of a City-appointed commissioner, board or committee member, or department manager, may not be considered for employment within the department or area of responsibility of such City-appointed commissioner, board or committee member of department manager. The employment of relatives of all other City employees is prohibited within the department of the existing employee when such related employee may: perform joint duties; share responsibility or authority; report to the same immediate supervisor; or be supervised by or would supervise a relative.

Relatives of City employees, except for relatives of Council members, the City Manager, City-appointed commissioners, board or department managers may be hired for seasonal assignments. However, such employment shall not exceed twenty percent (20%) of the complement of seasonal employees in that classification and shall be selected only by an open recruitment process.

City employees who are related as described above, shall not be affected in their current job status except when the City Manager determines that the circumstances of such employment raises an undue hardship upon the other employees within the particular work unit and that such employment is detrimental to the supervision, safety, security or morale of the particular work unit.

If two existing City employees become married and their employment conflicts with the policy stated above, they may continue employment provided that such employment does not directly or indirectly place an undue hardship upon other employees within the particular work unit of the married couple and such employment is not detrimental to the supervision, safety, security or morale of the particular work unit. The City Manager shall determine whether or not such detriment or undue hardship exists.

The City Manager is authorized to issue written guidelines to implement and enforce this policy. All determinations made by the City Manager shall be final and conclusive and not subject to Section 2-136 of the Administrative Section of the City Code. In all situations B.P.P.M.A. M.O.U.

Page 42 ends

where the City Manager determines a conflict to exist between existing or future related employees, the City Manager shall attempt to resolve such conflict in the following manner:

A. Attempt to redefine the job responsibilities of the related employees within the department to minimize the conflict.

B. If such redefinition of job status is not feasible, attempt to transfer one of the employees to a similar position (without guarantee or identical salary) that would not be in violation of this policy.

C. If transfer is not feasible or acceptable, request the voluntary resignation of one of the employees.

D. If one of the employees does not voluntarily resign, the employee with the least employment experience in the City of Buena Park may be discharged by the City Manager.

B.P.P.M.A. M.O.U.

Page 43 ends

Buena Park City CouncilJune 24, 2025

Buena Park City Council
June 24, 2025