Agenda packet, regular meeting — Buena Park City Council, April 14, 2026 (part 3 of 3)

ATTACHMENT 1 – CONTRACT
Final Project Plans & Specifications

The following is a brief description of the ECMs and related equipment to be installed by CONTRACTOR at the Property.

CONTRACTOR’s Final Investment Grade Energy Audit (“ Final IGA”), revised 3/25/2026, as Attachment 7 is hereby incorporated in its entirety by reference for the limited purpose of providing additional detail to the scope of work described below. ATTACHMENT 1 – CONTRACT Final Project Plans & Specifications shall prevail over any inconsistent scope language in the Final IGA.

The following table identifies the individual energy conservation measures (ECMs) that will be implemented at each facility. This table is followed by the scope of services for each ECM and related equipment at the Property.

Table A-1: Facility Energy Conservation Measures
ECM no. ECM Title
1 Interior & Exterior LED Lighting
2 Electric Vehicle (EV) Charging Stations
3 Solar Photovoltaic (PV) & Battery Energy Storage
System (BESS) Installation
4 Window Film

ECM 1: INTERIOR & EXTERIOR LED LIGHTING
CONTRACTOR will upgrade 3,116 existing fixtures with high-efficiency, light-emitting diode (LED) technology. IGA Appendix 3: Lighting Line-by-Line presents a detailed breakdown of all lighting upgrades by facility and area. As part of this measure, CONTRACTOR will:
• Install new 2x2 ceiling troffers to flat LED panel retrofits, including models with integrated smart controls (Bluetooth mesh fixture) with lumens and color-temperature adjustment features. • Install new occupancy sensors to automatically turn lights off when rooms are unoccupied. • Install new LED stairwell and common-area fixtures with built-in occupancy controls. • Retrofit existing linear fluorescent fixtures (2’–4’ troffers) with LED Type C technology for major energy savings.
• Retrofit recessed downlights (6”–10”) with adjustable LED kits to improve comfort and efficiency. • Replace older plug-in compact fluorescent lamps with LED 2-pin, 4-pin, and hybrid retrofits. • Retrofit select fixtures using LED light bar retrofit kits for cost-effective modernization. • Replace traditional screw-in bulbs with energy-saving LED A19 and PAR lamps. • Replace outdated exterior lights (wall packs, flood lights, bulkheads) with high- efficiency LED fixtures to improve safety and reduce energy use.
• Upgrade canopy and parking area lighting with LED systems, including photocell and occupancy - controlled models.

Facility

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Table A-2: In-Scope Lighting Facilities

New Equipment
CONTRACTOR will install new LED lamps, retrofit kits, and fixtures. See the detailed scope of work section and lighting line-by-line for the individual upgrades at each facility.

Table A-3: Lighting Retrofit Type Summary
Retrofit Type Form Factor Lamp Type Description Qty
New Fixtures Exterior LED Integrated Flood (Slip Fitter), Wall Pack, Bulkhead 8 New Fixtures Canopy LED Integrated 20w Canopy (Photocell & Occ Variants) + 80W Gas Station Canopy
20 New Fixtures Ceiling Fixt LED Integrated Flushmount Drum + Stairwell Fixtures 11 New Fixtures High Bay LED Integrated 135w High Bay w/ Bluetooth Mesh Controls
13 Relamp Screw-In LED PAR38 12w PAR38 (High Install) 31 Relamp Screw-In LED A19 5.5w & 9.5w A19 Lamps 14
Retrofit Linear
Fixtures
TLED Type C 2’–4’ Lamp Type C (exterior driver) tubular LED (TLED) Linear Lamp Retrofits (8w–
12w,)
1,539
Retrokit Downlights Adjustable
LED
7W–21W, 6”–10” Downlight Retrofits (Std,
TAA, BB, Height),
468
Retrokit Small Lamp LED PL / 4-Pin 2-Pin, 4-Pin, Hybrid & Biax Retrofits 175 Retrokit Troffers LED Flat
Panels
2x2 Panel Retrofits (20w–35w) incl.

Controls & BB
768
Retrokit Light Bar Kits LED Light Bar 2’ LED Light Bar Retrofit Kits (TAA) 69

The lighting manufacturers listed below provide the majority of the lighting products.

Boisseranc Park
Carl Brenner Park
City Hall
City Yard
Community Center
Ehlers Event Center
George Bellis Park
Police Department
William Peak Park

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Table A-4: Interior Lighting Manufacturers Specified
Major Lighting Manufacturers Specified
Keystone
GreenCreative
Sensorworx
ETi Soild State Lighting
SLG Lighting
Interface with Existing Equipment
The proposed lighting equipment will interface with existing facility electrical circuits in the same manner as the existing lighting equipment. There will be no changes to the existing major electrical equipment, such as electrical/lighting panels and wiring/conduit runs to the new lighting fixtures.

For this lighting retrofit, CONTRACTOR will install a smart controls system, a modern solution that relies on wireless Bluetooth mesh technology. CONTRACTOR will be able to upgrade the lighting without the disruption and cost of running new control wiring. The installation will not require low -voltage control runs, avoid any ceiling demolition to create control zones, and does not need a centralized control p anel, which simplifies the entire process. This will be a Bluetooth-only deployment without a gateway or cloud connectivity; thus access requires physical proximity. Because the system does not expose internet- facing services, it is not directly accessible from the public internet.

Implementation and Exclusions
The lighting installation is scheduled to take place during normal daytime, and weekday working hours.

CONTRACTOR will work with the City’s facility personnel to reach a mutual agreement regarding scheduling and logistics and to coordinate access and minimize disruptions.

Electrical power interruptions for lighting upgrades will be brief and localized when feasible. Work will be coordinated with facility personnel and will not affect other systems or equipment. CONTRACTOR will submit official requests for approval of utility outages. We understand that approval for these requests will depend on location, time of year, and activities occurring in these areas. Therefore, requests will be tracked to limit overall project schedule delays.

If asbestos is determined to be present during construction, CONTRACTOR will stop work and notify the City. The City will be responsible for the abatement of asbestos-containing materials.

All fluorescent and HID lamps and older generation magnetic ballasts are hazardous waste and must be disposed of properly. Older generation magnetic ballasts normally contain PCBs and/or DEHP, both of which are defined as hazardous waste. Since no marking is required to indicate DEHP in non- PCB ballasts, CONTRACTOR treats all older generation ballast as hazardous waste and disposes of them in accordance with applicable regulations, and will comply with any applicable local codes, policies, or regulations. Lamps will be recycled.

The following items are excluded from the scope of work:
• Any hazardous waste abatement except Lamps and Ballasts as described above or remediation not explicitly defined in the scope of work.
• Replacement of existing lenses for existing lighting fixtures. • Replacement of existing wiring, including those found to be defective during the installation process.
• Replacement of existing conduit, including those found to be defective during the installation process.
• Retrofit of de-energized or abandoned fixtures, beyond the scope of work.

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• Retrofit or replacement of specialty fixtures, beyond the scope of work. • Retrofit of elevator lamps, beyond the scope of work. • Retrofit or replacement of emergency circuit “Bugeye” fixtures. • Correction of any existing code violation and/or bringing any existing conditions into compliance with any current codes, identified during implementation. • Correction of ground faults that are identified during the installation and testing process. • Corrections to any existing building seismic restraints or infrastructure. There is no work associated with seismic systems included.
• Creation, adjustments or approvals to any engineering, structural, reflective ceiling, or emergency egress plans/drawings and other detailed documents beyond the As Built Line- by-Line submittals during closeouts and other detailed design documents.
• Changes in switching layouts or patterns, unless explicitly noted in scope of work, including for any path of egress, exit or similar requirement.
• Relocation of existing lighting fixtures to accommodate requests by the City. • Relocation of any furniture or other property is not included in this lighting scope of work. This required task will be the responsibility of the City during implementation.

ECM 2: EV CHARGING STATIONS
CONTRACTOR will install five (5) dual-port Level 2 EV charging stations at the Police Department, one (1) dual-port Level 2 EV charging station at City Hall, and one (1) Level 3 DC Fast Charger (DCFC) at City Hall. These chargers are intended for use by the City’s fleet.

New Equipment
CONTRACTOR will install the following EV chargers, or approved equal, at the Police Department and City Hall.

Table A-5: Equipment Proposed by CONTRACTOR
Location Description Manufacturer Model # Quantity/
Plugs
Charging
Voltage
Maximu
m
Charging
Capacity
Police
Department
Dual Port, Level
2 Electric Vehicle
Charging Station
ChargePoint CPF50 5/10 208V-AC 10.4 kW
ea
City Hall
Dual Port, Level
2 Electric Vehicle
Charging Station
ChargePoint CPF50 1/2 208V-AC 10.4 kW
ea
City Hall
Single Port, Level
3 Electric Vehicle
Charging Station
ChargePoint CPE280 1/1 480V-AC 80.0 kW
ea
Scope of Work
CONTRACTOR will furnish and install EV charging stations as outlined above. Electrical and structural engineering and plans will comply with City of Buena Park current building codes.

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Police Department
• Provide professional electrical engineering plans and municipality submission. • Furnish and install five (5) EV dual-port charging stations. o Equipment shall include 10-year service plan
o Equipment shall include 10-year network plan fees
o Equipment shall include 10-year cellular service fees • Provide or relocate (10) wheel stops.
• Provide and install (5) concrete footings.
• Provide and install concrete equipment pad for electrical equipment. • Provide and install the following electrical equipment:
o (1) 200A, 3PH disconnect switch
o (1) 75KVA, 480-208/120V, 3PH, NEMA 3R transformer
o (1) 222A, 208/120V, 3PH, 4W, NEMA 3R panelboard
• Provide and install required conduits and conductors, including a spare conduit per the City’s request to plan for future EV charging installations.

City Hall
• Provide professional electrical engineering plans and municipality submission. • Furnish and install one (1) dual-port EV charging station and one (1) Level 3 DC Fast Charger. o Equipment shall include 10-year service plan
o Equipment shall include 10-year Network plan fees
o Equipment shall include 10-year cellular service fees • Provide or relocate (2) wheel stops.
• Provide and install (2) concrete footings.
• Provide and install concrete equipment pad for electrical equipment. • Provide and install required conduits and conductors.

Interface with Existing Equipment
Electrical power interruptions will be brief and localized when feasible. Work will be coordinated with facility personnel and will not affect other systems or equipment. CONTRACTOR will submit official requests for approval of utility outages.

Implementation and Exclusions
CONTRACTOR and facility personnel will reach a mutual agreement regarding scheduling and logistics.

CONTRACTOR will work closely with the City’s facility staff to coordinate access and minimize disruptions. The EV Charging Stations will be installed in conjunction with the schedule for the Solar PV & BESS Installation at Ehlers Event Center.

The following items are excluded from the scope of work:
• Any hazardous waste abatement or remediation not explicitly defined in the scope of this agreement.
• Correction to any existing code violations identified during implementation. • Any required electrical infrastructure upgrades to existing electrical service.

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• Damage to any existing underground utilities not detected by underground locating services. • Relocation of any existing utilities within trench/duct bank path of associated work. • Replacement of any existing electrical gear or modifications to bring the electric meter room up to current code or utility provider standards.

ECM 3: SOLAR PV & BESS INSTALLATION
CONTRACTOR will install one integrated solar photovoltaic (PV) and battery energy storage system (BESS) at Ehlers Event Center. The solar array will be carport-mounted. The following table identifies the approximate capacities of the equipment.

Table A-6: Proposed PV & BESS System
Site Name PV System Rated Capacity
kW DC
BESS System Rated Capacity
kW / kWh
Ehlers Event Center 189 125 / 516
Interconnection
CONTRACTOR will design the PV and BESS to interconnect with the existing electrical system and will provide controls and programming to match the existing system’s electrical characteristics.

CONTRACTOR will wire the individual PV panels in series to multiple inverters via DC combiner boxes and DC disconnects to transform the DC power into alternating current (AC) power, suitable for use by the buildings’ existing electrical systems. The inverters will synchronize PV-generated and BESS-stored power with the utility grid and will disconnect from the electrical system in the event of a utility power outage to prevent “back feed” to the utility grid (anti-islanding).

The PV and BESS will be integrated through an accumulator panelboard, which will serve as the common point before connecting to the facility’s interconnection point. The BESS will charge from PV generation and discharge strategically based on PV production and facility load profiles to maximize energy savings.

An Energy Management Control System will manage these operations to optimize self -consumption and reduce peak demand for economic benefit.

CONTRACTOR will install a readily accessible, lockable, visible AC disconnect along with an inverter directory and safety warnings for operating personnel. The PV and BESS output will tie into existing electrical panelboard. This will serve as the point of connection into the utility. CONTRACTOR will also provide a data monitoring system.

Scope of Work
CONTRACTOR will provide the following:
• Engineering, design drawings and construction specifications, and permitting of each installation through the authority having jurisdiction
• Submittal of SCE Interconnect Agreements for City review and approval • Solar panels, SCE-approved inverters, wiring, raceways and/or conduits, disconnect switches, DC combiner and re-combiner boxes, junction boxes, and hardware • BESS, concrete pad, and walled enclosure with access gate • BESS controller
• Electrical hardware to connect the solar system and BESS to the existing electrical gear • Mounting hardware
• System installation

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• Web-based monitoring system of PV power production
• Web-based monitoring system of BESS performance, including 10-years of platform subscription fees
• 10-year cellular service fees for the transmittal of data between BESS and web- based monitoring system
• 5-year cellular service fees for the transmittal of data between PV system and web- based monitoring system
• System commissioning and start-up
• Training for City personnel following construction
CONTRACTOR will design and construct this work in compliance with the current version of the City of Buena Park Municipal Code and the following codes and standards where applicable:

1. California Building Code

2. California Electrical Code

3. SCE Rule No. 21
CONTRACTOR will provide the City with documentation of the system testing and commissioning upon completion of the installation. CONTRACTOR will also provide training for facility maintenance technicians on the operation and maintenance procedures for the system.

New Equipment
• PV solar panels will be manufactured by Silfab or approved equal and will include a 25-year warranty.
• Inverters will be manufactured by SMA or approved equal and will include a 20-year equipment warranty.
• Carport structures shall be dual-span cantilever, constructed with galvanized steel beams. • LED lighting will be installed underneath the canopy and controlled via a photocell. • BESS will be manufactured by Generac or approved equal and will include a 15-year warranty and spare BESS Inverter.
• BESS controller will be manufactured by Energy Toolbase (ETB) or approved equal The system will include a weather station and internet access to array production data and BESS operation data for trending and output monitoring. The systems will be internet-accessible via installed cell modems.

Interface with Existing Equipment
The proposed PV and BESS will integrate into existing switchboards or panels to supply electricity to facility electrical systems. The tie-in point will be on the supply side of the main service equipment.

Implementation and Exclusions
CONTRACTOR will work with the City’s facility personnel to reach a mutual agreement regarding scheduling and logistics. The Solar PV & BESS will be installed in conjunction with the schedule for the EV Charging Stations at City Hall and the Police Department.

Electrical power interruptions will be brief and localized when feasible. Work will be coordinated with facility personnel. CONTRACTOR will submit official requests for approval of utility outages.

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The following items are excluded from the scope of work:
• Any hazardous waste abatement or remediation not explicitly defined in the scope of this agreement.
• Replacement of existing wiring which is found to be defective during the installation process. • Replacement of existing conduit that is found to be defective during the installation process. • Correction to any existing code violation identified during implementation that is not associated with this ECM scope of work.
• Pricing is based on standard soil conditions. A soils test will be conducted prior to design/construction. Additional scope requirements and/or unforeseen conditions that may arise as a result of soils testing such as any adverse soil conditions, including rocky, sandy, cementitious materials; caliche, Lindavista formations, contaminated ground water or otherwise problematic construction limitations such as caissons, dewatering, liquefaction, spread footings, drilling, rock blasting are not included in current pricing. • Any parking lot light poles removed due to the installation of the car ports will have lighting heads turned over to the City at the associated site location. The City shall take possession and NORESCO will dispose of poles off the site.
• Landscape design including but not limited to relocation and reinstallation of existing trees at Ehlers Event Center.
• Environmental impact reports (EIR), studies or fees.
• Replacement of any existing electrical gear or modifications to bring the electric meter room up to current code or utility provider standards.
• Damage to any existing underground utilities not detected by underground locating services. • Relocation of any existing utilities within trench/duct bank path of associated work. • Lightning protection system design, installation and certification. • Temporary power, lighting or temporary generators during interconnections. • Utility (SCE) delays with interconnection application and/or final interconnection. • Additional requests from the Orange County Fire Authority regarding the BESS beyond the discussion of providing and installing the heat wall enclosure, exterior remote fire alarm visual indication and connection into the existing fire alarm system in Heritage Hall. • Costs associated with any unknown title restrictions. • The City will be responsible for operating and maintaining the new PV systems including periodic panel cleaning based on manufacturer’s recommendation. CONTRACTOR will provide O&M manuals and provide training to City staff on how to operate and maintain the proposed systems.

ECM 4: WINDOW FILM
CONTRACTOR will install window film across a total of 8,456 square feet of windows across four (4) sites, including City Hall, Community Center, City Yard, and Ehlers Event Center.

New Equipment
CONTRACTOR will furnish and install Llumar window film or approved alternate.

Scope of Work
The scope of work by building is summarized in the table below.

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Table A-7: Scope of Work by Building
Buildings Qty of
Windows
Total Square Feet of
Film
City Hall 194 971
Community Center 111 637
City Yard – Building A 99 2,329
City Yard – Building B 105 2,274
Ehlers Event Center – Admin 18 442
Ehlers Event Center – Senior Center 50 1,705
Ehlers Event Center – Veterans 4 98
Total Scope 581 8,456
Interface with Existing Equipment
CONTRACTOR will examine window substrates for compliance with requirements and for conditions affecting performance of solar control film including glass that is broken, chipped, cracked, abraded, or damaged in any way.

CONTRACTOR will clean the window substrates thoroughly prior to installation while protecting the window frames and surrounding surfaces to prevent damage during installation. These Installations shall have no gaps or overlaps, and if seamed, will make seams non-overlapping. During installation, NOERSCO will also custom-cut to the glass with neat, square corners and edges to within 1/8-inch of the window frame.

The City may notice that the freshly installed window film has a dimpled, textured or "lumpy" appearance when looking at or through it. (This is especially true of sputtered metal films.) Sometimes the film will have a milky or clouded look in spots. This is a normal part of the drying process. As moisture from the application solution slowly evaporates through the film, the lumpiness and/or cloudiness will slowly diminish. Within two to eight weeks, it should dry completely, depending on the film product, temperature, and humidity. Normal curing periods range from 7-60 days.

Implementation and Exclusions
Installation is scheduled to take place during normal daytime weekday working hours. CONTRACTOR will work with the City’s facility personnel to reach a mutual agreement regarding scheduling and logistics and to coordinate access and minimize disruptions.

The following items are excluded from the scope of work:
• Windows with existing cracks found during installation will be removed from the scope of work. • Relocation of City property near the windows such as furniture and shelving during installation. • Any hazardous waste abatement or remediation not explicitly defined in the scope of this agreement.
• Correction to any existing code violation identified during implementation.

City of Buena Park, CA - NORESCO Energy Services Agreement, Preliminary Project Schedule of Values Date: 03/25/2026
Contract Value: $6,875,016
Period Period Month % Complete Billing by Month Total by Month Work Description 1 April-26 16% $1,100,003 $1,100,003 Mobilization/Equipment Deposit (5%) & Dev. Cost (11%) 2 May-26 4% $275,001 $1,375,003 Issue SubKs & Submittals - Design 3 June-26 4% $275,001 $1,650,004 Issue SubKs & Submittals - Design 4 July-26 9% $618,751 $2,268,755 Engineering/Submittals - Safe Harpor Procurement - Start Lighting - PV Design
5 August-26 7% $481,251 $2,750,006 PV Design - Installation of ECM Begins Lighting & Window Film
6 September-26 7% $481,251 $3,231,258 Installation of ECM - Lighting & Window Film 7 October-26 5% $343,751 $3,575,008 Installation of ECM - Lighting 8 November-26 5% $343,751 $3,918,759 Installation of ECM - Lighting 9 December-26 5% $343,751 $4,262,510 Installation of ECM - Lighting 10 January-27 9% $618,751 $4,881,261 Installation of ECM - PV/EV 11 February-27 8% $550,001 $5,431,263 Installation of ECM - PV/EV 12 March-27 8% $550,001 $5,981,264 Installation of ECM - PV 13 April-27 8% $550,001 $6,531,265 Installation of ECM - PV 14 May-27 5% $343,751 $6,875,016 Retention
100% $6,875,016
Subcontractor
Name and Location Description of Work Subcontract
Amount
% of Total Contract
Price
Contractor License
Number & DIR Reg
Number
ECM Holdings Group
(Tier sub. lighting
work KD, Inc.)
Lighting & Window Film $ 1,208,412 18% License No. 550173 DIR 1000001129
Baker Electric EV, PV & BESS $ 2,619,743 38% License No. 161756 DIR No. 1000000466
Listing of Subcontractors
DRAFT
BILL TO: City of Buena Park,CA NORESCO INVOICE: Sample
INVOICE DATE: TBD
BILLING PERIOD TO: TBD
Attention: NORESCO NUMBER: 212151

NORESCO CONTACT: TBD
CONTRACT NUMBER:

PROJECT NAME:

NATURE OF INVOICE:

Monthly Progress Billing # Sample
DESCRIPTION:

TOTALS
Total Original Contract Price 6,875,016.00$
Net Change by Change Orders -$
Revised Net Contract Price 6,875,016.00$
Percent Complete as of Date of Invoice 0%
Total Amount Payable as of Date of Invoice -$
Remaining Balance 6,875,016.00$
PLEASE PAY THIS AMOUNT: -$
PAYMENT DUE NET 30 DAYS FROM DATE OF INVOICE
Noresco
Box 223084
Attn: Accounts Payable
Pittsburgh, PA 15251
For Internal Use Only Noresco Project #:212151.CN.99
Please Send Remittance To:

CUSTOMER NAME:

INVOICE
City of Buena Park, CA
Energy Services Agreement

DRAFT
APPLICATION AND CERTIFICATE FOR PAYMENT Page 1 of 2
TO: City of Buena Park, CA PROJECT: Energy Savings Project APPLICATION NO: Sample Distribution To:

APPLICATION DATE: TBD x Name - TBD
PERIOD TO: TBD
Attention: NORESCO PROJECT NO: NORESCO INVOICE NO: TBD
FROM: NORESCO, LLC
One Reasearch Drive PAYABLE TO: NORESCO, LLC
Westbrough, MA 01581 Box 223084
Attn: Accounts Payable
Pittsburgh, PA 15251
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in Application is made for payment, as shown below, in connection with the Contract. accordance with the Contract Documents, that all amounts have been paid by the Contractor Continuation Sheet is attached. for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due.

1. ORIGINAL CONTRACT SUM $ 6,875,016.00$

2. Net Change by Change Orders $ 0.00

3. CONTRACT SUM TO DATE (Line 1 + 2) $ 6,875,016.00 By: Date:

4. TOTAL COMPLETED & STORED TO DATE $ 0.00 TBD
(Column G on G703) NORESCO
RETAINAGE:
a. 5 % of Completed Work $ 0.00
(Columns D + E on G703)
b. 0 % of Stored Material $ 0.00
(Column F on G703)
Total Retainage (Line 5a + 5b or
Total in Column I of G703) $ 0.00

6. TOTAL EARNED LESS RETAINAGE $ 0.00 CERTIFICATE FOR PAYMENT

7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 0.00
(Line 6 from prior Certificate)

8. CURRENT PAYMENT DUE $ 0.00

9. BALANCE TO FINISH, INCLUDING RETAINAGE By: Date (Line 3 less Line 6) $ 6,875,016.00 OWNER:

CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any Total approved prior to this Month $ 0.00 $ 0.00 rights of the Owner or Contractor under this Contract.

Total approved during this Month $ 0.00 $ 0.00
TOTALS $ 0.00 $ 0.00
NET CHANGES by Change Order $ 0.00
Note:
212151
DRAFT
CONTINUATION SHEET Page 2 of 2
APPLICATION AND CERTIFICATE FOR PAYMENT, APPLICATION NO: Sample containing Contractor's signed Certification, is NORESCO INVOICE NO.: TBD attached. In tabulations below, amounts are stated to APPLICATION DATE: TBD the nearest cent. PERIOD TO: TBD
NORESCO PROJECT NO: 212151

B C D E F G H I

WORK COMPLETED

DESCRIPTION OF WORK SCHEDULED
VALUE
FROM

APPLICATION
(D + E)
THIS
PERIOD

MATERIALS

PRESENTLY
STORED
(NOT IN D OR E)

COMPLETED

AND STORED

TO DATE
(D + E + F)
%

COMPLETE
(G/C)

BALANCE TO
FINISH
(C - G)

RETAINAGE
Interior and Exterior LED Upgrades $1,776,137.00 $0.00 $0.00 $0.00 $0.00 0.00% $1,776,137.00 $0.00 PV Generation Systems (Ehlers Community Center) $3,829,386.00 $0.00 $0.00 $0.00 $0.00 0.00% $3,829,386.00 $0.00 Electric Vehicle Charging (City Hall & Public Safety) $898,907.00 $0.00 $0.00 $0.00 $0.00 0.00% $898,907.00 $0.00 Window Film $370,586.00 $0.00 $0.00 $0.00 $0.00 0.00% $370,586.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% $0.00 $0.00
$6,875,016.00 $0.00 $0.00 $0.00 $0.00 0.00% $6,875,016.00 $0.00 DRAFT
Project Billing Summary
Project Name: Energy Savings Project
-$
NORESCO Project Number: 212151
Orginal Contract Amount 6,875,016.00$
Change Order 1 -$
Change Order 2 -$
Change Order 3 -$
Contract Amount to Date 6,875,016.00$
Application
No.

Period to
Date Invoice No. Invoice
Date
Amount
Invoiced
Amount
Paid
Date
Paid
Check
Number
Invoiced
to Date
Paid
to Date
-$ -$ -$ -$ ID Task
Mode
Task Name Duration Start Finish
0 City of Buena Park, CA 307 days Fri 2/27/26 Mon 5/3/27 1 Investment Grade Audit (IGA) 36 days Fri 2/27/26 Fri 4/17/26 2 Submit Investment Grade Audit 1 day Fri 2/27/26 Fri 2/27/26 3 Buena Park Review IGA 10 days Mon 3/2/26 Fri 3/13/26
4 City Council Approval 1 day Tue 4/14/26 Tue 4/14/26
5 Execution of Contract 1 day Fri 4/17/26 Fri 4/17/26
6 Construction 231 days Fri 4/17/26 Mon 3/8/27
7 Buena Park Issue Notice to Proceed 0 days Fri 4/17/26 Fri 4/17/26 8 Commencement of Construction - Kickoff Meeting (Exact Day TBD) 1 day Wed 4/29/26 Wed 4/29/26 9 Solar Car Port Ehlers & EV City Hall and PD 231 days Mon 4/20/26 Mon 3/8/27 10 Design & Procurement 205 days Mon 4/20/26 Fri 1/29/27 11 Design 115 days Mon 4/20/26 Fri 9/25/26
12 Prepare and Issue Major Material Purchase Orders (to meet Tax Safe Harbor Rule)
2 wks Mon 4/20/26 Fri 5/1/26
13 Prepare and Issue Subcontract 3 wks Mon 4/20/26 Fri 5/8/26 14 Preliminary Design (75% Review) 8 wks Mon 5/11/26 Fri 7/3/26 15 NORESCO Review & Make Modifications 5 days Mon 7/6/26 Fri 7/10/26 16 Review Design w/Buena Park & Make Modifications 1 wk Mon 7/13/26 Fri 7/17/26 17 Continue Design 90%, 4 wks Mon 7/20/26 Fri 8/14/26
18 Issue for Permit Design Set 1 wk Mon 8/17/26 Fri 8/21/26 19 Permit Set and Plan Check Reviews (City Expeditated Review) 5 wks Mon 8/24/26 Fri 9/25/26 20 Material Deliveries 200 days Mon 4/27/26 Fri 1/29/27 21 Solar Modules 30 days Mon 4/27/26 Fri 6/5/26
22 Inverters 30 days Mon 8/24/26 Fri 10/2/26
23 Racking 30 days Mon 8/17/26 Fri 9/25/26
24 BESS 6 mons Mon 8/17/26 Fri 1/29/27
25 Electrical Gear 30 days Mon 8/17/26 Fri 9/25/26
26 EV Chargers 30 days Mon 8/17/26 Fri 9/25/26
27 DAS & Weather Station 20 days Mon 9/28/26 Fri 10/23/26 28 Installation/Construction 106 days Mon 10/12/26 Mon 3/8/27 29 Canopy PV 51 days Mon 10/12/26 Mon 12/21/26
30 Pre-Construction Meeting 1 day Mon 10/12/26 Mon 10/12/26 31 Subcontractor Mobilization 1 day Tue 10/13/26 Tue 10/13/26 32 Trenching 14 days Wed 10/14/26 Mon 11/2/26
33 Canopy Installation 10 days Fri 10/16/26 Thu 10/29/26 34 Install/Wire Modules 5 days Fri 10/30/26 Thu 11/5/26 35 Inverter Installation 1 day Mon 11/2/26 Mon 11/2/26
36 Run DC Homeruns 3 days Tue 11/3/26 Thu 11/5/26
37 Install Grounding 3 days Tue 11/3/26 Thu 11/5/26
38 Install Gear 5 days Mon 11/9/26 Fri 11/13/26
39 AC Conduit & Wire 10 days Mon 11/16/26 Fri 11/27/26
40 Outage for Interconnection to Grid 1 day Mon 11/30/26 Mon 11/30/26 41 Install DAS & Weather station 2 days Tue 12/1/26 Wed 12/2/26 42 PV Final Inspection/Substantial Completion 2 days Thu 12/3/26 Fri 12/4/26 43 Training of Maintenance Personnel 1 day Mon 12/7/26 Mon 12/7/26 44 Substantial Completion (No Utility Connection) 0 days Mon 12/21/26 Mon 12/21/26 45 BESS Installation 104 days Wed 10/14/26 Mon 3/8/27
46 Pour Equipment Pads (includes cure time) 7 days Wed 10/14/26 Thu 10/22/26 47 BESS Equipment Installed 5 days Mon 2/1/27 Fri 2/5/27 48 Special Inspections - Equipment Anchors 1 day Mon 2/8/27 Mon 2/8/27 49 Installation & Configuration 5 days Tue 2/9/27 Mon 2/15/27 50 AC Wire Pull & Terminations 4 days Tue 2/16/27 Fri 2/19/27 51 Commissioning 10 days Mon 2/22/27 Fri 3/5/27
52 BESS Final Inspection 1 day Mon 3/8/27 Mon 3/8/27
53 EV Charger(s) at City Hall & Police Department 19 days Tue 11/3/26 Fri 11/27/26 54 City Hall 17 days Tue 11/3/26 Wed 11/25/26
3 4/17
12/21
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 2027
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
City of Buena Park Preliminary Construction Project Schedule

Page 1 ends

Project: City of Buena Park, CA
ID Task
Mode
Task Name Duration Start Finish
55 Trenching 6 days Tue 11/3/26 Tue 11/10/26
56 Pour Equipment Pad(s) 2 days Wed 11/11/26 Thu 11/12/26 57 EV Equipment Installed 2 days Fri 11/13/26 Mon 11/16/26 58 Special Inspection - Equipment Anchors 1 day Tue 11/17/26 Tue 11/17/26 59 AC Conduit 1 day Wed 11/18/26 Wed 11/18/26
60 AC Wire Pull 2 days Thu 11/19/26 Fri 11/20/26
61 Install & Configuration 2 days Mon 11/23/26 Tue 11/24/26 62 EV Final Inspection 1 day Wed 11/25/26 Wed 11/25/26
63 Substantial Completion 0 days Tue 11/24/26 Tue 11/24/26 64 Police Department (PD) 19 days Tue 11/3/26 Fri 11/27/26 65 Trenching 6 days Tue 11/3/26 Tue 11/10/26
66 Pour Equipment Pad(s) 2 days Wed 11/11/26 Thu 11/12/26 67 EV Equipment Installed 2 days Tue 11/17/26 Wed 11/18/26 68 Special Inspection - Equipment Anchors 1 day Thu 11/19/26 Thu 11/19/26 69 AC Conduit 1 day Fri 11/20/26 Fri 11/20/26
70 AC Wire Pull 2 days Mon 11/23/26 Tue 11/24/26
71 Install & Configuration 2 days Wed 11/25/26 Thu 11/26/26 72 EV Final Inspection 1 day Fri 11/27/26 Fri 11/27/26
73 Substantial Completion 0 days Fri 11/27/26 Fri 11/27/26 74 Closeout (PV & Ehlers) 49 days Tue 12/15/26 Fri 2/19/27 75 Permission to Operate (PTO) Period 25 days Tue 12/15/26 Mon 1/18/27 76 Permission to Operate (PTO) Issued 1 day Tue 1/19/27 Tue 1/19/27 77 Energize System 10 days Wed 1/27/27 Tue 2/9/27
78 Owner Training 1 day Wed 2/10/27 Wed 2/10/27
79 O&M Manual 5 days Thu 2/11/27 Wed 2/17/27
80 Punchlist / Final Commissioning 1 day Thu 2/18/27 Thu 2/18/27 81 Building Final Inspeciton for All Permits 1 day Fri 2/19/27 Fri 2/19/27 82 Lighting (Interior, Exterior & Parks) 132 days Mon 4/20/26 Tue 10/20/26 83 Prepare and Issue Subcontract 70 days Mon 4/20/26 Fri 7/24/26 84 Prepare & Issue Subcontract 4 wks Mon 4/20/26 Fri 5/15/26 85 Material Rebate Applications Submitted & Approved 6 wks Mon 5/18/26 Fri 6/26/26 86 Procurement & Delivery of Material (after rebate applications approved)4 wks Mon 6/29/26 Fri 7/24/26 87 LED Interior and Exterior Lighting Upgrades 52 days Mon 8/3/26 Tue 10/13/26 88 Pre-Construction Meeting 1 day Mon 8/3/26 Mon 8/3/26 89 Subcontractor Mobilization 1 day Tue 8/4/26 Tue 8/4/26 90 All Buildings (Exact order TBD) 10 wks Wed 8/5/26 Tue 10/13/26 91 Close-out Interior & Exterior LED Lighting Upgrades 5 days Tue 10/13/26 Tue 10/20/26 92 Substantial Completion 0 days Tue 10/13/26 Tue 10/13/26 93 Training of Maintenance Personnel 1 day Wed 10/14/26 Wed 10/14/26 94 Post M&V Measurements 5 days Wed 10/14/26 Tue 10/20/26 95 Window Film 87 days Mon 4/20/26 Tue 8/18/26
96 Prepare and Issue Subcontract 60 days Mon 4/20/26 Fri 7/10/26 97 Prepare & Issue Subcontract 4 wks Mon 4/20/26 Fri 5/15/26 98 Material Rebate Applications Submitted & Approved 6 wks Mon 5/18/26 Fri 6/26/26 99 Procurement & Delivery of Material (after rebate applications approved)2 wks Mon 6/29/26 Fri 7/10/26 100 Installation 22 days Mon 7/20/26 Tue 8/18/26
101 Pre-Construction Meeting 1 day Mon 7/20/26 Mon 7/20/26 102 Subcontractor Mobilization 1 day Tue 7/21/26 Tue 7/21/26 103 All Buildings (Exact order TBD) 4 wks Wed 7/22/26 Tue 8/18/26 104 Substantial Completion 0 wks Tue 8/18/26 Tue 8/18/26 105 Project Substantial Completion of all ECMs 10 days Tue 3/9/27 Mon 3/22/27 106 Finalize any Puch list Items 10 days Tue 3/9/27 Mon 3/22/27 107 Substantial Completion of All ECMs/Project Substantial Completion Letter 0 days Mon 3/22/27 Mon 3/22/27 108 Final Completion/Close-out 30 days Tue 3/23/27 Mon 5/3/27 109 Submit Remaining Closeout O&M Manuals 30 days Tue 3/23/27 Mon 5/3/27 110 Final Completion/Final Completion Letter 0 days Mon 5/3/27 Mon 5/3/27 11/24
11/27
10/13
8/18
3/22
5/3
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 2027
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
City of Buena Park Preliminary Construction Project Schedule

Page 2 ends

Project: City of Buena Park, CA

Page 1 of 1 ends

ATTACHMENT 4 – CONTRACT

INCENTIVES AND INVESTMENT TAX CREDIT (ITC) FUNDS

Incentives:

Energy efficiency incentives are available from Southern California Edison (SCE) processed through Southern California Renewable Energy Network (SoCalREN). City facilities can use the Normalized Metered Energy Consumption (NMEC) pathway to incentives. Projected incentive amounts are shown in the table below. Incentives are not guaranteed.

Attachment 4 Table 1: Projected Incentive Amounts from SoCalREN ECM ECM Description Rebate
Provider Incentive Type
Estimated
Incentive
($)
1 Interior & Exterior LED Lighting SCE NMEC $121,500
4 Window Film SCE NMEC $30,109
TOTAL $151,609

Investment Tax Credits (ITC)
Under the Inflation Reduction (IRA) and Section 48E of the Internal Revenue Code, the City is eligible for elective pay, also referred to as direct pay, tax credit as the owner of zero emission electric generating assets like PV, and BESS. The ITC is not guaranteed.

Attachment 4 Table 2: Estimated ITC
ECM ECM Description Investment Tax
Credit
Estimated
ITC ($)
3 Solar PV & BESS Installation ITC $1,401,366
Note: The ITC value above is estimated. Final credit amounts are outside CONTRACTOR control.

Page 1 of 1 ends

ATTACHMENT 5 – CONTRACT

PAYMENT BOND AND PERFORMANCE BOND

Payment and Performance Bond documents available after Contract Execution.

Page 1 of 4 ends

ATTACHMENT 6 – CONTRACT

CONTRACTOR LIEN RELEASE FORMS

A. Conditional Waiver and Release upon Progress Payment. Use this form when the claimant is required to sign a waiver and release in exchange for, or in order to, induce a progress payment, and the claimant has not yet been paid. This form is useful when the claimant is not yet paid, but will be paid out of a progress payment that is not the final payment. This conditional waiver and release is only effective if the claimant is actually paid. This release does not cover all items.

CONDITIONAL WAIVER AND RELEASE ON PROGRESS PAYMENT

NOTICE: THIS DOCUMENT WAIVES THE CLAIMANT'S LIEN, STOP PAYMENT NOTICE, AND PAYMENT BOND RIGHTS EFFECTIVE ON RECEIPT OF PAYMENT. A PERSON SHOULD NOT

RELY ON THIS DOCUMENT UNLESS SATISFIED THAT THE CLAIMANT HAS RECEIVED PAYMENT.

Conditional Waiver and Release

This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for labor and service provided, and equipment and material delivered, to the customer on this job through the Through Date of this document. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, un less listed as an Exception below. This document is effective only on the claimant's receipt of payment from the financial institution on which the following check is drawn:

Maker of Check: ___________________________________________________________________ Amount of Check: $ ________________________________________________________________ Check Payable to: _________________________________________________________________

Exceptions

This document does not affect any of the following:
(1) Retentions.
(2) Extras for which the claimant has not received payment. (3) The following progress payments for which the claimant has previously given a conditional waiver and release but has not received payment:
(4) Contract rights, including (A) a right based on rescission, abandonment, or breach of contract, and (B) the right to recover compensation for work not compensated by the payment.

Date(s) of waiver and release: ________________________________________________________ Amount(s) of unpaid progress payment(s): $_____________________________________________

Signatures
Claimant's Signature: _______________________________________________________________ Claimant's Title: ___________________________________________________________________ Date of Signature: _________________________________________________________________

Page 2 of 4 ends

B. Unconditional Waiver and Release upon Progress Payment. Use this form when the claimant is required to sign a waiver and release in exchange for, or in order to, induce a progress payment, and the claimant asserts in the waiver that he or she has received the progress payment. This release does not cover all items.

UNCONDITIONAL WAIVER AND RELEASE ON PROGRESS PAYMENT
NOTICE TO CLAIMANT: THIS DOCUMENT WAIVES AND RELEASES LIEN, STOP PAYMENT

NOTICE, AND PAYMENT BOND RIGHTS UNCONDITIONALLY AND STATES THAT YOU HAVE BEEN PAID FOR GIVING UP THOSE RIGHTS. THIS DOCUMENT IS ENFORCEABLE AGAINST YOU IF YOU SIGN IT, EVEN IF YOU HAVE NOT BEEN PAID. IF YOU HAVE NOT BEEN PAID, USE A CONDITIONAL WAIVER AND RELEASE FORM.

Identifying Information
Name of Claimant: _________________________________________________________________ Name of Customer: ________________________________________________________________ Job Location: _____________________________________________________________________ City: ____________________________________________________________________________ Through Date: ____________________________________________________________________ Unconditional Waiver and Release
This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for labor and service provided, and equipment and material delivered, to the customer on this job through the Through Date of this document. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below.

The claimant has received the following progress payment: $ __________ Exceptions
This document does not affect any of the following:
(1) Retentions.
(2) Extras for which the claimant has not received payment. (3) Contract rights, including (A) a right based on rescission, abandonment, or breach of contract, and (B) the right to recover compensation for work not compensated by the payment.

Page 3 of 4 ends

C. Conditional Waiver and Release upon Final Payment. Use this form when the claimant is required to sign a waiver and release in exchange for, or in order to, induce a final payment, and the claimant has not yet been paid. This release is only binding if there is evidence of payment to the claimant.

Evidence of payment may be demonstrated by: (a) The claimant's endorsement on a single check or a joint check that has been paid by the bank upon which it was drawn; or (b) Written acknowledgment of payment given by the claimant.

CONDITIONAL WAIVER AND RELEASE ON FINAL PAYMENT
NOTICE: THIS DOCUMENT WAIVES THE CLAIMANT'S LIEN, STOP PAYMENT NOTICE, AND PAYMENT BOND RIGHTS EFFECTIVE ON RECEIPT OF PAYMENT. A PERSON SHOULD NOT

RELY ON THIS DOCUMENT UNLESS SATISFIED THAT THE CLAIMANT HAS RECEIVED PAYMENT.

Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below. This document is effective only on the claimant's receipt of payment from the financial institution on which the following check is drawn:

Disputed claims for extras in the amount of: $_________________________________ Signatures
Claimant's Signature: _______________________________________________________________ Claimant's Title: ___________________________________________________________________ Date of Signature: _________________________________________________________________

Page 4 of 4 ends

D. Unconditional Waiver and Release upon Final Payment. Use this form when the claimant is required to sign a waiver and release in exchange for, or in order to, induce a final payment and the claimant asserts in the waiver that he or she has received the final payment.

UNCONDITIONAL WAIVER AND RELEASE ON FINAL PAYMENT
NOTICE TO CLAIMANT: THIS DOCUMENT WAIVES AND RELEASES LIEN, STOP PAYMENT

Identifying Information
Name of Claimant: _________________________________________________________________ Name of Customer: ________________________________________________________________ Job Location: _____________________________________________________________________ City: ____________________________________________________________________________ Unconditional Waiver and Release
This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for all labor and service provided, and equipment and material delivered, to the customer on this job. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below. The claimant has been paid in full.

Exceptions
This document does not affect the following:

Disputed claims for extras in the amount of: $ __________________________________ Signatures
Claimant's Signature: _______________________________________________________________ Claimant's Title: ___________________________________________________________________ Date of Signature: _________________________________________________________________

44 PLACEHOLDER FOR SIGNATURE PAGE

FOR FULL INVESTMENT GRADE AUDIT AND

ATTACHMENTS, PLEASE CONTACT CITY CLERK'S
OFFICE. FILES ARE TOO LARGE FOR UPLOAD.

Headquarters
3452 E Foothill Blvd / Suite 200
Pasadena, CA 91107 USA
P 626 685 6989
F 626 685 6985
Pasadena / Dallas / Oakland / San Diego
thesolisgroup.com
Project Description
Construction
Value
Estimated Duration
(including closeout)
Monthly
Fee
Life of Project
Cost Estimate
Energy Conservation &
Performance Contract $ 7,103,951 16 Months $ 2,300 $ 36,800 TOTAL COST $ 36,800
If actual construction (including punch list) and closeout extends beyond the planned duration, we will examine the need for additional budget.

We appreciate the opportunity to serve the City. If you have any questions regarding this cost proposal, please contact the undersigned. Please send Notice-to-Proceed to Sabrina Cristi, Accounting Assistant, at [email protected].

Sincerely,
Gonzalo Armijos
Vice President of Business Development
March 18, 2026
Deepthi Arabolu, Assistant City Engineer
City of Buena Park
6650 Beach Boulevard
Buena Park, CA 90621
Re: Proposal for CWA Administration Services for the
Energy Conservation & Performance Contract Project
Dear Deepthi,
The Solís Group (TSG) is pleased to submit this cost proposal to provide CWA administration services required for the above referenced project. The work scope for this assignment is based on our proposal dated June 3, 2022. Our cost proposal based on information provided by the City is summarized below.

April 14, 2026

NEW BUSINESS
Item No. 5E.

City Council Agenda Report
ADOPTION OF A CITY COUNCIL POLICY ADDRESSING INTERRUPTIONS TO TWO-WAY AUDIOVISUALMEETING SERVICES IN COMPLIANCE WITH SB 707

PREPARED BY PRESENTED BY
Adria M. Vicuna, Director of Government and
Community Relations/City Clerk
Adria M. Vicuna, Director of Government and
Community Relations/City Clerk

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Adria M. Vicuna, Director of Government and
Community Relations/City Clerk Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt City Council Policy No. 54 establishing procedures to address interruptions to two-way audiovisual and telephonic public access during City Council meetings, in compliance with Senate Bill (SB) 707.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
On October 3, 2025, Governor Newsom signed Senate Bill 707 (SB 707), which significantly amends the Ralph M.

Brown Act governing public meetings of local legislative bodies in California. The legislation is intended to enhance transparency, accessibility, and public participation by strengthening requirements related to remote public access, expanding language accessibility, and establishing procedures for responding to technological disruptions during meetings.

Under SB 707, the Buena Park City Council qualifies as an “eligible legislative body” because the City has a population greater than 30,000. As such, the City Council is subject to enhanced transparency requirements, including the provision of two-way remote public access for meetings.

Beginning July 1, 2026, through January 1, 2030, eligible legislative bodies are required to provide real-time, two- way public access to meetings through telephonic or audiovisual platforms (e.g., Zoom), unless the technology is unavailable at the meeting location or the meeting qualifies for a statutory exemption, such as a site tour.

In addition, SB 707 requires agencies to adopt a formal policy, no later than July 1, 2026, addressing how the legislative body will respond to disruptions in remote access services. The policy must include the following:

In the event of a disruption to remote access services, the legislative body must recess the meeting and make a good-faith effort to restore service.

The recess may last up to one hour while staff attempt to restore service.

If service cannot be restored, the City Council must adopt findings by roll call vote confirming that good-faith efforts were made and that continuing the meeting serves the public interest.

The legislation also authorizes the presiding officer to limit or remove individuals engaging in disruptive behavior, whether attending in person or remotely.

The proposed draft City Council Policy No. 54 establishes procedures for identifying and announcing disruptions, temporarily recessing meetings to restore services, and documenting restoration efforts. If remote access cannot be restored within 60 minutes, the City Council may adjourn the meeting or continue in open session upon making the required findings.

Adoption of this policy ensures compliance with State law prior to the July 1, 2026 deadline and provides a clear and consistent framework for maintaining public access and participation during technical disruptions.

BUDGET IMPACT
There is no direct budget impact associated with the adoption of this policy. Staff overtime costs related to implementing two-way audiovisual services were previously budgeted in Fiscal Years 2025–26 and 2026–27.

Attachments
City Council Policy No 54 - Disruption of Two-Way Meeting Services.pdf No: 54

Date of Council Meeting Approval:

CITY COUNCIL POLICY STATEMENT

RESPONSIBLE DEPARTMENT: CITY CLERK’S OFFICE

CONTACT PERSON: DIRECTOR OF GOVERNMENT AND

COMMUNITY RELATIONS / CITY CLERK

SUBJECT: DISRUPTION OF TELEPHONE OR INTERNET SERVICE

DURING CITY COUNCIL MEETINGS

It is the policy of the City Council to establish procedures for responding to disruptions in telephonic or internet services that provide two-way remote public access to meetings of the Buena Park City Council, as required by the Brown Act (Government Code § 54953.4, as amended by Senate Bill 707). This policy is intended to ensure transparency, maintain opportunities for public participation, and support the continuity of government operations during technology disruptions.

This policy applies to all open and public meetings of the Buena Park City Council at which remote public participation is provided pursuant to the Brown Act.

BACKGROUND

Senate Bill 707 (2025) amended the Brown Act to require eligible legislative bodies to adopt, on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevent members of the public from attending, observing, or participating in a meeting remotely.

This policy is adopted to comply with that requirement and to ensure continuity of public participation during technical disruptions.

DEFINITIONS

For purposes of this policy:

 “Disruption” means any failure, outage, or interruption that prevents members of the public from attending, observing or providing public comment through remote access services.

 “Remote access services” means the two-way telephonic service and/or two-way audiovisual platform used to provide real-time remote public attendance and observation of meetings.

Policy Statement

Page 2 ends

SERVICE DISRUPTION

The City Clerk, in consultation with City staff responsible for meeting technology or information systems, shall determine whether a disruption to remote access services has occurred that prevents members of the public from observing or participating in the meeting remotely.

If the City Clerk determines, or is informed, that a disruption has occurred:

1. The City Clerk shall immediately announce the disruption to the public.

2. The Mayor may then call for a recess while staff attempt to restore the remote access services.

3. If feasible, the City shall post a notice on the meeting webpage or remote access platform informing the public of the disruption and the anticipated reconvening time.

4. Staff shall begin efforts to diagnose and restore the disrupted service.

5. The meeting shall remain in recess for up to one hour (60 minutes) while staff attempt to restore remote access services.

EFFORTS TO RESTORE SERVICE

The City shall make good faith efforts to restore remote access services, which may include any of the following:

 Troubleshooting platform or teleconferencing software  Resetting or replacing audiovisual equipment
 Attempting alternative connection methods, if available  Contacting necessary support staff or service providers  Switching to back-up equipment or platforms, if available

The City Clerk shall document the restoration efforts undertaken.

Policy Statement

Page 3 ends

RECONVENING THE OPEN SESSION

If remote access services cannot be restored during the recess period, the legislative body shall consider adjournment of the meeting to a future date and time in order to ensure public access and compliance with the Brown Act.

Alternatively, if remote access services cannot be restored after one hour (60 minutes), the Buena Park City Council may:

1. Adjourn the meeting to a future date and time; or,

2. Continue the meeting in open session by adopting the following, or a substantially similar finding by roll call vote:

“The Buena Park City Council finds that the City has made good faith efforts to restore telephonic or internet service in accordance with its adopted policy and Government Code Section 54953.4, and that the public interest in continuing the meeting outweighs the interest in providing remote public access.”

Upon adoption of the findings, the legislative body may continue the open session even though remote access services have not been restored.

RECORDKEEPING

The City Clerk shall enter a brief statement into the meeting minutes, including the following:

 The nature and time of the disruption
 The restoration efforts undertaken
 The time the meeting was reconvened (if applicable)

April 14, 2026

STUDY SESSION
Item No. 9A.

City Council Agenda Report

DISCUSS AND PROVIDE DIRECTION REGARDING THE FRIENDSHIP PARK IMPROVEMENTS PROJECT

PREPARED BY PRESENTED BY
Hysun Lee, Associate Engineer Hysun Lee, Associate Engineer

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Mina Mikhael, Director of Public Works/City Engineer Aaron France, City Manager

DISCUSSION
BACKGROUND:

At the study session on January 14, 2025, staff presented potential Friendship Park improvements to the City Council. Following the discussion, the City Council directed staff to proceed with conceptual plan development.

On March 25, 2025, the City Council approved a PSA with RJM Design Group, Inc. (RJM) for the Friendship Park Conceptual Plan. On August 12, 2025, staff presented the park’s conceptual plan during a study session. Following the discussion, the City Council directed staff to proceed with the next phase of selecting a consultant for development of the design and construction documents (PS&E package). After soliciting proposals, the City Council awarded a PSA to RJM to provide Plans, Specifications, and Estimate (PS&E) packages, bidding support, construction support, and final record drawings.

PS&E DEVELOPMENT:

Friendship Park is located within multi-residential community adjacent to Beatty Middle School and spans approximately 6.9 acres. The park currently features a playground, a picnic area with BBQ facilities, a handball court, and restrooms. It has been identified as a priority for improvements in the Parks Master Plan.

On November 11, 2025, RJM staff and city staff held a kickoff meeting to discuss the project timeline, key milestones, overall project scope, objectives, and action items. On January 20, 2026, the design team and City staff conducted a site visit to review existing site conditions and identify required upgrades associated with proposed improvements.

On February 19, 2026, RJM staff and City staff attended the Community Services Commission meeting and presented the Friendship Park Improvement project. On February 25, 2026, RJM submitted 65% PS&E package, incorporating comments received from the Community Services Commission. On March 12, 2026, City staff completed their review of the 65% PS&E package and returned comments to RJM.

On April 7, 2026, City staff presented the project to the Climate Action Commission (CAC) and solicited the CAC’s input. The CAC as well as the Office of Sustainability recommended the following items for consideration:

1. EV chargers in parking lot (approx. $200,000 for 5 to 10 spots ready to receive a charger installation and 3 to include a charger)

2. Solar shade structures ($1.2 Million)

3. Solar lighting at sports courts ($17,500 each)

4. Water efficient fixture at restroom (already existing)

5. Bicycle rack: ($8,000 for two racks)

6. Water bottle refill station ($10,000 each)

7. LED motion-activated lighting in restroom. ($35,000)

8. Big Belly receptacles ($9,000 for Double and $13,000 for Triple – for 5 locations)

9. Additional shade structures around sports courts, dog parks, etc. for heat resilience

10. Mixture of dirt & sand or decomposed granite at dog park in lieu of grass

11. Water spraying & raking for maintenance at dog park

12. Pollinator/butterfly friendly plants with educational signage for pollinator & plants

13. Partner with UC Master Gardeners to pick plants

14. Bioswale/rain garden/use of recycled water

15. Smart irrigation to water based on season
At this time, staff is developing cost estimates for items 9 through 15 and will present preliminary costs at the City Council meeting.

DISCUSSION:

The estimated cost for the current 65% design plan set is approximately $8 million, excluding the additional sustainability and amenity enhancements recommended by the CAC. Costs associated with CAC items 1 through 8 are estimated as noted above. Staff is currently developing cost estimates for items 9 through 15 for council’s consideration.

Staff is seeking City Council direction on the project design and budget, including the incorporation of CAC recommendations in order to proceed with finalizing the PS&E documents. Following City Council direction, staff will finalize the project plans, bid, and award a construction contract.

It is important to note that the approved Capital Improvement Program (CIP) for FY 26-27 does not include a construction budget. Staff has submitted a request to amend the CIP for FY 26-27 to include a $7 million allocation from the undesignated Measure R Fund balance for this purpose, which will be presented to the City Council for approval. Staff is seeking City Council direction on 1) the inclusion of any/all CAC recommendations as part of the project; 2) final approval on the design of Friendship Park; and 3) the total construction budget. Based on this feedback, staff can work with RJM to ensure the final project design meets the proposed budget.

Attachments
Att 1of1 Project Plan.pdf
32 3
32 32
32 2
4 4
4 4
4 324
32404048
16248
RH32
72******
7248

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REVISIONS
DRAWING NO.FRIENDSHIP PARK IMPROVEMENT PS&E
DESIGNED BY:CHECKED BY: DEPARTMENT OF PUBLIC WORKSDRAWN BY:AGSREC APPR. BYDATE DESCRIPTIONBYDATENO. CALL
BEFORE YOU DIGTWO WORKING DAYSTOLL FREE811Underground Service Alert SHT: OF 31591 CAMINO CAPISTRANOSAN JUAN CAPISTRANO, CA 92675[949] 493-2600 phone[949] 493-2690 fax 95% LANDSCAPE SUBMITTAL | NOT FOR CONSTRUCTIONPROJECT PSA 26-XXX SignatureRenewal DateDate

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April 14, 2026

STUDY SESSION
Item No. 9B.

City Council Agenda Report
DISCUSS AND PROVIDE DIRECTION REGARDING A 3-DAY KOREAN FOOD FESTIVAL IN APRIL 2027 INPARTNERSHIP WITH HUGH ENTERTAINMENT

PREPARED BY PRESENTED BY
Connie Hurtado, Community Services Supervisor Connie Hurtado, Community Services Supervisor

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Jim Box, Director of Community Services Aaron France, City Manager

DISCUSSION
Last fall, Council Member Ahn requested City Council review a proposed partnership with Hugh Entertainment to host a 3-day Korean Food Festival in April 2027 at either Boisseranc Park or Peak Park. Approval would authorize staff to begin event planning, coordination, and agreement negotiations.

Hugh Entertainment is an established event production company with demonstrated experience in organizing large-scale cultural events, including the Korean Festival in Los Angeles. Their expertise includes coordinating food vendors, cultural programming, live entertainment, and large crowds.

A representative from Hugh Entertainment approached city staff about a potential partnership to host a three-day K-Food Festival at Boisseranc Park or Peak Park in April 2027. The proposed Korean Food Festival aims to celebrate Korean culture through cuisine, entertainment, and commerce, while fostering community engagement and regional tourism.

The proposed 3-day festival is designed to blend traditional Korean heritage with modern California vibrancy, creating a dynamic and inclusive cultural experience. The event is expected to attract a wide and diverse audience, promoting cross-cultural appreciation and fostering international community connections. In addition, the festival will enhance community engagement, support local economic activity and small businesses, and attract regional visitors, thereby boosting tourism. With an estimated 150 booths and projected attendance of approximately 100,000 guests, the event will also provide high-quality, family-friendly entertainment for residents and visitors alike.

Key components of the festival include:

Culinary Experience: A diverse selection of Korean food vendors and chef-led culinary booths offering traditional and contemporary Korean cuisine.

Global Marketplace: Korean vendors showcasing K-beauty products, fashion, accessories, and cultural merchandise.

Live Entertainment: A dynamic lineup including:

K-Pop Performers
Traditional Korean Cultural Performances
Local and Regional Talent
Hugh Entertainment Responsibilities:

Event programming and production
Vendor recruitment and coordination
Entertainment booking and scheduling
Marketing and promotional support
City Responsibilities:

Secure and reserve the event venue
Coordinate and obtain all required health permits
Provide public safety services, including overnight security Assist in obtaining local sponsorships and community partnerships If approved, staff will:

1. Initiate formal agreement negotiations with Hugh Entertainment

2. Conduct site analysis and confirm venue selection

3. Develop a comprehensive event operations plan

4. Coordinate with relevant City departments and agencies

5. Begin sponsorship outreach and permitting process
Given staff has no prior experience with this event, the closest comparable event in terms of staffing resources is Silverado Days. Below is a breakdown of estimated staff costs for a 3-day festival:

BUDGET IMPACT

ITEM ESTIMATED COSTS COMMENTS
Staff Costs $120,000 Police Oﬃcers, PW Staff, PT Staff
Professional/Contract Services $70,000
Perimeter Fencing, Security
Detectors, Lighting and Electrical,
Portable Restrooms
Event Supplies/Equipment $20,000 Plywood, Wood Chips, Signage, Banners
ESTIMATED TOTAL: $210,000
Finally, should the anticipated attendance be at or near 100,000 guests, staff has real concerns about whether or not Boisseranc or Peak Parks have the capacity to host a festival of this size.

April 14, 2026

STUDY SESSION
Item No. 9C.

City Council Agenda Report

DISCUSS AND PROVIDE DIRECTION REGARDING A FEASIBILITY ANALYSIS FOR THE CONVERSION OFSAN ANTONIO PARK FROM A SINGLE-USE FACILITY TO A MULTI-USE PARK

PREPARED BY PRESENTED BY
Connie Hurtado, Community Services Supervisor Alex Alarcon , Community Services Coordinator

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Jim Box, Director of Community Services Aaron France, City Manager

DISCUSSION
On January 13, 2025, Vice Mayor Hoque requested City Council discussion on whether to initiate a feasibility analysis to evaluate the potential conversion of San Antonio Park from a single-use softball facility to a multi-use park that better serves the broader community.

San Antonio Park has historically functioned as a single-use park dedicated primarily to girls softball. The Buena Park Girls Softball League has utilized the field for many years, contributing to recreational opportunities for youth in the community. However, participation in the league has steadily declined over recent years. For the current season, the league consists of only three teams, with approximately 52 registered participants. This decline has resulted in significantly reduced utilization of the park.

Additionally, during recent community canvassing efforts conducted by the Vice Mayor, surrounding residents expressed concerns regarding the park's limited use. Feedback indicated that many residents perceive the park as underutilized and inaccessible, particularly during non-game hours. Some residents also reported avoiding the park during evening hours due to the lack of general activity associated with its single-use design.

The current configuration of San Antonio Park as a single-use facility limits its accessibility and benefit to the broader community. As participation in organized softball continues to decline, the opportunity exists to re-imagine the space to better align with current recreational needs and community preferences.

If directed by the City Council, staff would undertake a feasibility analysis that could include:

Evaluation of existing park usage and community needs
Assessment of potential multi-use design concepts (e.g., open green space, walking paths, playgrounds, fitness areas, and flexible sports areas)
Engagement with stakeholders, including the Girls Softball League and nearby residents Cost estimates and potential phasing strategies
Consideration of safety, accessibility, and long-term maintenance As part of the feasibility analysis, staff would explore potential external funding sources to support park improvements, including:

Statewide Park Development and Community Revitalization Program (SPP): This program provides grant funding for park development projects, particularly in undeserved communities. Eligibility requires that projects include new development elements, making a transition to a multi-use park a strong candidate for funding.

National Fitness Campaign Grant: This grant supports the installation of outdoor Fitness Courts equipped with accessible exercise stations designed for public use. Incorporating such amenities could enhance community health and activate the park throughout the day.

Providence St. Jude Grant: This funding opportunity, offered through Providence St. Jude Medical Center, supports community-based projects that promote health, wellness, and active lifestyles. Improvements such as walking paths, fitness equipment, and open recreational spaces may align well with the grant's objectives and could provide an additional funding source to support park enhancements.

Pursuit of these funding opportunities could significantly offset capital improvement costs associated with park redevelopment.

San Antonio Park presents an opportunity to better serve the community by transitioning from a single-use softball facility to a more inclusive, multi-use recreational space. With declining participation in organized softball and increasing community interest in broader park amenities, a feasibility analysis would provide valuable insight into how best to maximize the park's potential.

Should the City Council provide direction to proceed, staff will:

1. Initiate a feasibility study with community engagement process

2. Coordinate with the Girls Softball League to understand future needs and potential accommodations

3. Develop conceptual design options and preliminary cost estimates

4. Identify and pursue grant funding opportunities

5. Return to City Council with findings and recommendations for further action

BUDGET IMPACT
There is no immediate fiscal impact associated with providing direction to staff. Future costs related to feasibility studies, design, and construction would be identified and presented to the City Council at a later date.

Buena Park City CouncilApril 14, 2026

Buena Park City Council
April 14, 2026