Buena Park City Council
April 28, 2026

Project: Schedule
Date: Fri 4/4/25
ProPoSeD ProJeCT SCH eDULe
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 F. DESIGN BUDGET
F. Design Budget
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 City of Buena Park, Knott Avenue Storm Drain Upsize
Project Plans, Specifications, and Estimate DB-01
f. De SIGN B UDG e T
SPM SPE DE SC CM Expenses
hrs hrs hrs hrs hrs hrs Fees hrs Fess

1. Project Management, Meetings, QA/QC 24 24 $6,672 24 $6,672

2. Survey and Mapping 4 16 16 16 52 $10,968 52 $10,968

3. Hydrology and Hydraulic Analyses 2 24 8 34 $7,580 34 $7,580

4. Utility Search and Coordination 4 24 28 $6,704 28 $6,704

5. 60%-Level Plans, Specifications and Estimates [4 Sheets] 4 40 8 52 $11,864 52 $11,864

6. Utility Potholing (10 Locations) 4 4 $1,112 $14,925 * 4 $16,037

7. 90%-Level Plans, Specifications and Estimates [4 Sheets] 4 24 8 36 $8,136 36 $8,136

8. 100%-Level (Final) Plans, Specifications and Estimates [4 Sheets] 4 16 20 $4,840 20 $4,840

9. OCFCD Encroachment Permit 12 8 20 $5,200 20 $5,200

10. Bid Support Services 8 8 $2,224 8 $2,224

11. Construction Support Services 10 30 40 $9,770 40 $9,770 80 182 24 16 16 318 318
$22,240 $42,406 $4,296 $3,728 $2,400 $75,070 $14,925 $89,995 RATES ($/Hr): $278 $233 $179 $233 $150
Classification Descriptions:

SPM = Senior Project Manager
SPE = Project Manager
DE = Design Engineer
SC = Survey Chief
CM = Survey Chainman
Note: * - T2 Utility Engineers

GRAND TOTAL FEES
Task Total

GRAND TOTAL HOURS
City of Buena Park
Knott Avenue Storm Drain Upsize Project

ESTIMATED FEES & EXPENSES
Orangethorpe Avenue to Melrose Street
Task Description
Total Fees

BKF ENGINEERS
K:\2025\250562_Knott_Avenue_Storm_Drain_Upsize\DOC\00-Pursuit\B-Proposal\02-Working_Docs\DDV_Drafts\Knott_Proposal_032825s_Fee_WBS.xls 4/3/2025 Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

APPENDIX

APPENDIX
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 APPeNDIx
City of Buena Park, Knott Avenue Storm Drain
Upsize Project Plans, Specifications, and Estimate 01

EDUCATION
B.S., Civil
Engineering,
California State
Polytechnic
University at
Pomona

REGISTRATION
Professional Civil
Engineer, CA No.

C55210

TOTAL YEARS

EXPERIENCE
35 years, 5 with firm
DAN VILLINeS, PE

PROJECT MANAGER
Dan offers 35 years of professional civil engineering experience in the technical field of water resources. His ability to identify cost- effective solutions tailored to specific project needs has made him a trusted partner for many cities and flood control districts.

His experience includes hydraulic and structural analyses for the preparation of design plans, specifications and cost estimates for storm drain facilities, flood walls, dams, detention basins, water supply, wastewater, and regional flood control facilities.

As Project Manager, Dan will be the main point of contact between the City and the BKF project team, verifying project requirements, timelines, and verifying that deliverables are met. His day-to-day activities will including working with key staff to develop a tailored approach specific to the City’s needs, monitoring schedules, and managing budget. He will be responsible for implementing overall Project strategy, and confirming that the Project is in conformance with the City’s goals and objectives.

SELECT PROJECT EXPERIENCE
City of Rancho Palos Verdes
Peacock Ridge Road Drainage
Improvements Project
Rancho Palos Verdes, CA
City of San Clemente
Via Montego Storm Drain
Improvements Project
San Clemente, CA
City of Newport Beach
Galaxy Drive Storm Drain Repair
Newport Beach, CA
City of Torrance
Del Amo Storm Drain Channel,
I-196 Project
Torrance, CA
City of Colton
Meridian Storm Drainage Project
Colton, CA
Gerson Bakar & Associates
Park Newport Apartments
Storm Drain Rehabilitation
Newport Beach, CA
City of Newport Beach
Balboa Island Storm Drain
Hydraulics & Hydrology Study
Plan Check
Newport Beach, CA
City of Chino
Benson Avenue Storm Drain
Extension Project
Chino, CA
City of San Clemente
Frontera & Pico Storm Drain
Consulting Services
San Clemente, CA
Jedson Engineering, Inc.

Highlander Solar Farm Rainfall
Runoff Drainage Study
Twentynine Palms, CA
Los Alisos Ranch Company, LLC
Sublett I-405 Drainage
Evaluation Project
Westminster, CA
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 APPeNDIx
City of Buena Park, Knott Avenue Storm Drain
Upsize Project Plans, Specifications, and Estimate 02

EDUCATION
MBA, Management,
University of
California, Los
Angeles
M.S., Civil
Engineering,
Stanford University
B.S., Civil
Engineering,
University of
California, Los
Angeles

REGISTRATION
Professional Civil
Engineer CA No.
52919

TOTAL YEARS

EXPERIENCE
31 years, 1 with firm
To M W e ST, MBA, PE

PRINCIPAL-IN-CHARGE
Tom specializes in leading and managing complex, high-profile projects that integrate water resources planning, water quality, stakeholder involvement, multi-agency partnership and funding/ financing. For over 30 years, Tom has served as a project manager, a water quality and treatment specialist, and planning, management, and financing consultant for more than 100 cities and special districts throughout California.

As Principal-in-Charge, Tom will oversee the contract to verify that it aligns with project goals and client expectations. He prioritizes client satisfaction through clear communication and prompt resolution of concerns. His leadership establishes proper engagement among stakeholders, driving the team to deliver high-quality results.

SELECT PROJECT EXPERIENCE
City of Manhattan Beach
14th Street Storm Drain
Improvement Project
Manhattan Beach, CA
City of Rancho Palos Verdes
Peninsula Verde Drive BMP
Rancho Palos Verdes, CA
County of San Bernardino
Bandicoot Basin
Hesperia, CA
City of Los Angeles - Sanitation
& Environment
Los Angeles River Stormwater
Harvesting Project*
Los Angeles, CA
City of La Mirada/John L.

Hunter Associates
Behringer Park Regional
Stormwater Project*
La Mirada, CA
City of La Mirada
La Mirada Creek Park
Feasibility Study*
La Mirada, CA
City of Santa Monica
Marine Park Stormwater Project*
Santa Monica, CA
City of Los Angeles
Temescal Canyon Stormwater
BMP Project Phase II*
Los Angeles, CA
City of Los Angeles
Penmar Park Stormwater
Quality Improvement Project*
Phase II
Los Angeles, CA
*Non-BKF Project
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 APPeNDIx
City of Buena Park, Knott Avenue Storm Drain
Upsize Project Plans, Specifications, and Estimate 03

EDUCATION
M.S., Civil
Engineering,
University of Utah,
Salt Lake City
B.S., Civil
Engineering,
Osmania University,
India

REGISTRATION
Professional Civil
Engineer, CA
No. 74343

CERTIFICATIONS
Qualified SWPPP
Developer and
Practitioner, No.
00993
Certified Floodplain
Manager (CFM)

TOTAL YEARS

EXPERIENCE
20 years, 12
with firm
SrAVAN PALADUGU, PE, CFM, QSD/P

QA/QC MANAGER
Sravan is an experienced water resources engineer with expertise in all project phases, including planning, design, and construction.

He has worked on numerous large capital improvement projects, overseeing them from inception to completion. Additionally, Sravan has authored technical studies and is responsible for preparing plans, specifications, and estimates for various lift/pump station projects and water, sewer, and storm pipeline projects. He has successfully completed multiple Capital Improvement Projects, with construction budgets ranging from $300K to $22M. He has a comprehensive understanding of project elements, including site and utility constraints, environmental impacts, traffic control, easements, constructibility analyses, and public outreach. He also has hands-on experience in overseeing construction aspects.

As QA/QC Manager, Sravan will verify that all deliverables are accurate, reliable, and meet City’s expectations. He will provide rigorous QA/QC to validate data inputs, modeling assumptions, and analytical methodologies to confirm that they align with current standard practices. He will also review deliverables, such as technical reports, maps, and recommendations, to eliminate errors, enhance clarity, and meet project goals.

SELECT PROJECT EXPERIENCE
City of Daly City
Storm Drain Master Plan
Daly City, CA
Town of Atherton
Drainage Design Criteria Update
Atherton, CA
City of San Jose
Charcot Area Storm Drain
System Improvements
San Jose, CA
City of Sunnyvale
Storm Drain Outfall
Rehabilitation Project
Sunnyvale, CA
City of Cupertino
Pumpkin-Fiesta Storm Drain
Improvements Project
Cupertino, CA
Tarlton Properties
Menlo Park Labs Drainage
Master Plan
Menlo Park, CA
Town of Hillsborough
Lookout Road Drainage
Improvements Project
Hillsborough, CA
Town of Hillsborough
Shady Lane Drainage
Improvements Project
Hillsborough, CA
City of Modesto
As-Needed Storm Drain &
Wastewater Design Services
Modesto, CA
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 APPeNDIx
City of Buena Park, Knott Avenue Storm Drain
Upsize Project Plans, Specifications, and Estimate 04

EDUCATION
B.S., Environmental
Engineering,
University of
California at Irvine
B.S., Civil
Engineering,
University of
California at Irvine

REGISTRATION
Professional Civil
Engineer, CA No.
65388

CERTIFICATIONS
Qualified
Stormwater
Pollution Prevention
Plan Developer/
Practitioner (QSD)
No. 20600
Certified Floodplain
Manager No.

US-19-11182,
Association of
State Floodplain
Managers
Envision
Sustainability
Professional (ENV
SP) No. 43157

TOTAL YEARS

EXPERIENCE
25 years, 3 with firm
roGer CHUNG, PE, CFM, QSD/P, ENV SP

HYDROLOGY & HYDRAULICS
Roger has 25 years of civil engineering experience with expertise in hydrology, hydraulic and structural analysis for the preparation of drainage studies, drainage master plans and the preparation of design plans, specifications, and cost estimates for water supply and flood control facilities. He has been involved in the hydraulic analysis and design of numerous water recharge and flood control projects in San Bernardino, Riverside, Orange, Los Angeles, San Diego, Kern and Ventura Counties.

As the Hydraulics & Hydrology Task Lead, Roger will be responsible for overseeing project design and verifying it meets City standards expectations. Additionally, he will be responsible for hydrologic & hydraulic analysis and design.

SELECT PROJECT EXPERIENCE
City of Rancho Palos Verdes
Peacock Ridge Road Drainage
Improvements Project
Rancho Palos Verdes, CA
City of San Clemente
Via Montego Storm Drain
Improvements Project”
San Clemente, CA
City of Colton
Meridian Storm Drainage Project
Colton, CA
City of Chino
Benson Avenue Storm Drain
Extension Project
Chino, CA
City of Newport Beach
Storm Drain Master Plan*
Newport Beach, CA
City of Lancaster
Drainage Master Plan Update*
Lancaster, CA
City of San Clemente
Drainage & Stormwater
Master Plans*
San Clemente, CA
City of San Clemente
Avenida Columbo Storm Drain
Rehabilitation Project*
San Clemente, CA
City of San Clemente
Via Ballena Storm Drain
Relocation Project*
San Clemente, CA
City of Laguna Beach
Anita Street Storm Drain
Improvement Project*
Laguna Beach, CA
City of Laguna Beach
Citywide Storm Drain
Rehabilitation & Lining Project*
Laguna Beach, CA
City of Laguna Beach
Temple Hills Drive Storm Drain
Improvements Project*
Laguna Beach, CA
Irvine Business Complex
Master Drainage Study Update
Irvine, CA
University of California, Irvine
Drainage Master Plan*
Irvine, CA
*Non-BKF Project
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 APPeNDIx
City of Buena Park, Knott Avenue Storm Drain
Upsize Project Plans, Specifications, and Estimate 05

EDUCATION
M.S., Civil
Engineering,
California State
University, Long
Beach
B.S., Civil
Engineering,
California State
University, Long
Beach
A.A., Architecture
& Construction
Technology,
Saddleback
Community College

REGISTRATION
Professional Civil
Engineer, CA No.
44010

CERTIFICATIONS
Qualified
Stormwater
Pollution Prevention
Plan Developer/
Practitioner (QSD)
No. 20073

TOTAL YEARS

EXPERIENCE
35 years, 2 with firm
PHIL JoNeS, [LICENSES], [CERTIFICATIONS]

OCPW COORDINATION
Phil has 35 years of experience managing engineering design, maintenance, and construction administration services for various public works projects, including flood control facilities, roadways, bridges, and bicycle and pedestrian pathways. For more than 30 years, Phil served within the County of Orange, OC Public Works Department (OCPW) in the Design, Construction, and Operations & Maintenance Divisions, on behalf of the County of Orange and the Orange County Flood Control District (OCFCD), with the mission of protecting Orange County areas from the threat and damage of flooding.

SELECT PROJECT EXPERIENCE

City of San Clemente
Montalvo Canyon
Drainage Study
San Clemente1, CA
Orange County Flood Control
District (OCFCD)
East Garden Grove-Wintersburg
Channel and Fullerton Creek
Channel Project*
Garden Grove, CA
City of Pomona
Stormwater Master Plan
Pomona, CA
City of Costa Mesa
Fairview Road Safety
Improvements -
Drainage Study*
Costa Mesa, CA
Orange County Public Works
Earthen Channel Repair
Guidelines Project*
City, CA
Orange County Flood Control
District (OCFCD)
Laguna Audubon Retarding
Basin Improvements Project*
Aliso Viejo, CA
OC Parks
Carbon Canyon Regional Park
Preliminary Design Report*
Brea, CA
Irvine Ranch Water District
Lower San Diego Creek
Tributaries Urban Runoff
Diversions Alternatives
Feasibility Study*
Irvine, CA
City of Rancho Palos Verdes
Landslide Program Management
Rancho Palos Verdes, CA
City of Rancho Palos Verdes
Altamira Canyon Creek
Restoration Project*
Rancho Palos Verdes, CA
*Non-BKF Project
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 APPeNDIx
City of Buena Park, Knott Avenue Storm Drain
Upsize Project Plans, Specifications, and Estimate 06

EDUCATION
B.S., Civil
Engineering,
University of
California at Irvine

REGISTRATION
Professional Civil
Engineer, CA
No. 72337

TOTAL YEARS

EXPERIENCE
16 years, 4 with firm
roBIN HAYeS, PE
PS&E
Robin Hayes has over 16 years of civil engineering experience in the field of water resources. Her technical experience includes hydrology and hydraulic analysis for the preparation of drainage studies and the preparation of design plans, specifications, and cost estimates for detention basins, channels, catch basins, storm drains and support facilities. She has considerable experience with the modeling of existing and engineered flows using computer based design programs such as CivilD, AES, HEC-RAS, HEC-HMS, WSPG, and FlowMaster. Robin has been involved in the hydraulic analysis and design of several water resource and flood control projects in San Bernardino, Riverside, Orange and Los Angeles Counties.

SELECT PROJECT EXPERIENCE
City of Newport Beach
Galaxy Drive Storm Drain
Repair Project
Newport Beach, CA
City of Torrance
Del Amo Storm Drain Channel,
I-196 Project
Torrance, CA
City of Colton
Meridian Storm Drainage Project
Colton, CA
City of Chino
Benson Avenue Storm Drain
Extension Project
Chino, CA
Gerson Bakar & Associates
Park Newport Apartments
Storm Drain Rehabilitation
Newport Beach, CA
Los Alisos Ranch Company, LLC
Sublett I-405 Drainage
Evaluation Project
Westminster, CA
Jedson Engineering, Inc.

Highlander Solar Farm Rainfall
Runoff Drainage Study
Twentynine Palms, CA
MPV Investment Group
1648 - 1652 Storm Drain
Realignment
City, CA
Citadel Law Corporation
Project Name
City, CA
Owner/District/Agency
621 Marazon Lane
Drainage Review
Vista, CA
City of San Clemente
Frontera & Pico Storm Drain
Consulting Services
San Clemente, CA
MPV Investment Group
1648 - 1652 Storm Drain
Realignment Project
Costa Mesa, CA
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 APPeNDIx
City of Buena Park, Knott Avenue Storm Drain
Upsize Project Plans, Specifications, and Estimate 07

REGISTRATION
Professional Land
Surveyor, CA
No. 9267

TOTAL YEARS

EXPERIENCE
37 years, 10
with firm

DAVID JUNGMANN, PLS
SURVEY
David has an extensive amount of surveying experience. He manages survey crews, client coordination, crew scheduling, information management, field and office calculations, and various types of map production. David is also well versed in the resolution of property lines and right of way lines based on field measurements and record mapping of the subject area as well as the drafting of mapping for Records of Survey, Corner Records, and Parcel Maps. His responsibilities involve project management of all survey projects including scheduling, budget tracking, dispatching, supervision of crews, and coordination of the office and field surveyors.

SELECT PROJECT EXPERIENCE
City of Manhattan Beach
14th Street Storm Drain
Improvements Project
Manhattan Beach, CA
Town of Hillsborough
Shady Lane Drainage
Improvements Project
Hillsborough, CA
Town of Hillsborough
A2 - Phase II Drainage
Improvements Project
Hillsborough, CA
City of Cupertino
Pumpkin-Fiesta Storm Drain
Improvements Project
Cupertino, CA
City of San Jose
Charcot Area Storm Drain
System Improvements
San Jose, CA
Granite Rock Co.

Drainage Improvements Project
Redwood City, CA
Balco Properties
2855 Mandela Parkway
Drainage Improvements
Emeryville, CA
City of Newport Beach
Old Newport Boulevard
Topographic Survey
Newport Beach, CA
County of San Mateo
As-Needed Professional
Services for Flood Resiliency -
Survey Support Services
San Mateo County, CA
County of San Mateo
1560 Seneca Lane Mudslide
Mitigation & Improvements
San Mateo County, CA
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 APPeNDIx
City of Buena Park, Knott Avenue Storm Drain
Upsize Project Plans, Specifications, and Estimate 08

EDUCATION
B.S. Civil
Engineering,
California State
University at
Long Beach

REGISTRATION
Professional Civil
Engineer, CA
No. 78222

TOTAL YEARS

EXPERIENCE
19 years, 6 with firm
ArTHUr GLeN roBISoN, PE

POTHOLING
Glen has over 19 years of civil engineering, due diligence, design and project management experience. His expertise is in Subsurface Utility Engineering (SUE), land development, site design, water quality management plans, road widening and rehabilitation, storm drain and drainage, water and sewer facilities, signing and striping, retaining walls and traffic handling services for a variety of private and municipal agencies. Glen is well versed in all aspects of utility investigations including research, mapping, field investigations, survey, design and deliverable production.

Glen certifies and seals deliverables against negligent errors and omissions, and assures that the standards of care for all utility investigations are achieved.

SELECT PROJECT EXPERIENCE
Los Angeles County Sanitation
Districts (LACSD)
Joint Water Pollution Control
Plant Effluent Outfall Tunnel
Los Angeles, CA
Orange County Sanitation
District (OC San)
Project No. 2-49
Orange, CA
Orange County Sanitation
District (OC San)
Project No. 5-67
Newport Beach, CA
City of Dana Point
Doheney Village Connectivity
Dana Point, CA
Los Angeles Community
College District
Subsurface Utility Engineering
(SUE) Services
Los Angeles, CA
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 CoNTACT
DAN VILLINeS
(949) 526-8488
[email protected]
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

PAGE 16 OF 18

EXHIBIT B

PUBLIC WORKS - CALIFORNIA LABOR CODE REQUIREMENTS
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)

If the Services, in whole or in part, constitute “public works” as defined by California law, then CONSULTANT shall comply with the terms and conditions set forth in this PUBLIC WORKS EXHIBIT.

“Public works” include, but is not limited to the following: BOUNDARY SURVEY WORK,

TOPOGRAPHICAL SURVEY WORK, RELOCATION WORK, CONSTRUCTION INSPECTION,

TESTING AND OVERSIGHT SERVICES, SITE ASSEMBLY WORK, PRECONSTRUCTION

TESTING AND INSPECTION SERVICES, INSTALLATION AND REMOVAL OF TEMPORARY

FENCING AT PROJECT SITES, OR GEOTECHNICAL WORK (INCLUDING SOIL AND

COMPACTION TESTING, FIELD TECHNICIAN OBSERVATION OF ALL TRENCHING AND

BACKFILL OPERATIONS, AND FIELD TECHNICIAN INSTALLATION OF MONITORING DEVICES).

As to any portion of the Services that are “public works,” CONSULTANT shall comply in all respects with all applicable provisions of the California Labor Code, including the following:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and CITY and CONSULTANT agree to be bound by all the provisions thereof as though set forth fully in this Agreement.

2. CONSULTANT shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to CITY prior to the Effective Date of this Agreement.

3. CONSULTANT agrees to comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at:

http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Applicable prevailing wage determinations are also are on file with CITY and are available to any interested party upon request. CONSULTANT shall, as a penalty to CITY, forfeit not more than two -hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by CONSULTANT or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, CONSULTANT’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

CONSULTANT shall post job site notices as prescribed by DIR regulations and furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

PAGE 17 OF 18

5. CONSULTANT shall comply with the provisions of California Labor Code Section 1776 which, among other things, require CONSULTANT and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform CITY of the location of the records.

CONSULTANT is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. CONSULTANT shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that CONSULTANT is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. CONSULTANT shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a penalty to CITY, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by CONSULTANT or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONSULTANT hereby certifies as follows:

“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self - insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.

_______________________ _____________________________________

DATE SIGNATURE OF AUTHORIZED OFFICIAL

______________________ _____________________________________

NAME OF COMPANY NAME, TITLE

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 5/22/2025 | 10:37:03 AM PDT
President | CEOBKF Engineers Greg Hurd

PAGE 18 OF 18

EXHIBIT C

REQUIRED FOR ALL CONTRACTS AWARDED BY THE CITY COUNCIL
(OTHER THAN COMPETITIVELY BID, LABOR, OR PERSONAL EMPLOYMENT CONTRACTS)

LEVINE ACT DISCLOSURE STATEMENT

California Government Code section 84308, commonly referred to as the “Levine Act,” precludes an elected or appointed officer of a local government agency from making, participating in, or in any way attempting to influence the awarding of a contract by the agency if the officer receives any political contributions totaling more than $500 in the 12 months preceding the contract award, during the proceeding leading to the contract award, and for 12 months following the final decision on the contract , when the contribution is from any person that has a financing interest in the contract. This prohibition applies to contributions made directly to the officer , received by the officer on behalf of any other officer, or received on behalf of any candidate for office or on behalf of any committee. The Levine Act also requires disclosure of any such contributions to be made by a party to be awarded a contract by the local agency. The Levine Act does not apply to contracts that are competitively bid, labor, or personal employment contracts.

LEVINE ACT DISCLOSURES:

1. Have you or your company, or any agent on behalf of you or your company, made any contributions of more than $500 to any member of the Buena Park City Council in the 12 months preceding the date the City issued the request for proposal s leading to the contract?

YES ___ NO ___

If yes, please identify the Councilmember(s) and amount of any such campaign contribution(s):

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any contributions of more than $500 to any member of the Buena Park City Council after the date of the issuance of the request for proposals, or in the 12 months after the City Council’s decision on the contract?

YES ___ NO ___

If yes, please identify the Councilmember(s):

NOTE: Answering yes to either of the two (2) questions above does not preclude the City of Buena Park from awarding a contract to your firm. It does, however, preclude the identified officer(s) from making, participating in, or in any way attempting to influence the contract award process.

Failing to provide full and accurate information on this form may be grounds for disqualification and other legal penalties.

_______________________ _____________________________________

DATE SIGNATURE OF AUTHORIZED OFFICIAL

_______________________ _____________________________________

NAME OF COMPANY NAME, TITLE

Docusign Envelope ID: 80BAD008-61C4-4943-8DA3-680A4EAEA832 5/28/2025 | 9:48:15 AM PDT

President | CEOGreg Hurd
X
X
BKF Engineers

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
4/22/2025
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd., Suite 230
Lafayette CA 94549
Mandy Guo
510-272-1402
[email protected]
License#: 6003745
Continental Insurance Company
35289
BKFENGI-02
Valley Forge Insurance Company
20508
BKF Engineers
2100 Franklin Street, Suite 4C
Oakland CA 94612
Transportation Insurance Company
20494
Sentinel Insurance Company
11000
XL Specialty Insurance Company
37885
29611370
B
X
1,000,000
X
1,000,000
X
Cross Liability
15,000
X
x,c,u
1,000,000
2,000,000
X
Y
Y
7034315572
9/1/2024
9/1/2025
2,000,000
C
1,000,000
X
Y
Y
7034315569
9/1/2024
9/1/2025
A
X
X
5,000,000
X
Y
7034315619
9/1/2024
Y
9/1/2025
5,000,000
D
X
N
Y
57WEOK8H0Z
9/1/2024
9/1/2025
1,000,000
1,000,000
1,000,000
E
Professional Liability
Includes Pollution Liability
DPR5033049
9/1/2024
9/1/2025
Per Claim
Annual Aggregate
$5,000,000
$7,000,000
The following policies are included in the underlying schedule of insurance for umbrella/excess liability: General Liability/Auto Liability/Employer's Liability.

BKF Job #P20250562-10, Knott Avenue Storm Drain Upsize (Orangethorpe Avenue to Melrose Street), Professional Engineering Services City of Buena Park, a California Charter City and City Indemnitees are named as an additional insured as respects general liability and auto liability as required per written contract. General Liability is Primary/Non-Contributory per policy form wording. Insurance coverage includes waiver of subrogation per the attached endorsement(s).
30 Day Notice of Cancellation
City of Buena Park, a California Charter City
6650 Beach Boulevard
Buena Park CA 90620
By Laurie Aubuchon at 3:23 pm, Apr 23, 2025
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 iiiiiiii
--
-

CNA CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or Contractors - with Products-Completed Operations Coverage Endorsement This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is understood and agreed as follows:

I. WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this Coverage Part, but only with respect to liability for bodily injury, property damage or personal and advertising injury caused in whole or in part by your acts or omissions, or the acts or omissions of those acting on your behalf:

A. In the performance of your ongoing operations subject to such written contract; or B. In the performance of your work subject to such written contract, but only with respect to bodily injury or property damage included in the products-completed operations hazard, and only if:

1. The written contract requires you to provide the additional insured such coverage; and

2. This Coverage Part provides such coverage; and
C. Subject always to the terms and conditions of this policy, including the limits of insurance, the Insurer will not provide such additional insured with:

1. Coverage broader than what you are required to provide by the written contract; or

2. A higher limit of insurance than what you are required to provide by the written contract.

Any coverage granted by this Paragraph I. shall apply solely to the extent permissible by law.

II. If the written contract requires additional insured coverage under the 07-04 edition of CG2010 or CG2037, then paragraph I. above is deleted in its entirety and replaced by the following:

WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this Coverage Part, but only with respect to liability for bodily injury, property damage or personal and advertising injury caused in whole or in part by your acts or omissions, or the acts or omissions of those acting on your behalf:

A. In the performance of your ongoing operations subject to such written contract; or B. In the performance of your work subject to such written contract, but only with respect to bodily injury or property damage included in the products-completed operations hazard, and only if:

1. The written contract requires you to provide the additional insured such coverage; and

2. This Coverage Part provides such coverage.

Ill. But if the written contract requires:

A. Additional insured coverage under the 11-85 edition, 10-93 edition, or 10-01 edition of CG2010, or under the 10- 01 edition of CG2037; or
B. Additional insured coverage with "arising out of" language; then paragraph I. above is deleted in its entirety and replaced by the following:

WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this Coverage Part, but only with respect to liability for bodily injury, property damage or personal and advertising injury arising out of your work that is subject to such written contract.

CNA75079XX (3-22)

VALLEY FORGE INSURANCE COMPANY
Insured Name: BKF ENGINEERS
Copyright CNA All Rights Reserved.

Policy No: 7034315572
Endorsement No: 3 7
Effective Date: 09 / 0112024
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or Contractors - with Products-Completed Operations Coverage Endorsement IV. But if the written contract requires additional insured coverage to the greatest extent permissible by law, then paragraph I. above is deleted in its entirety and replaced by the following:

WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this Coverage Part, but only with respect to liability for bodily injury, property damage or personal and advertising injury arising out of your work that is subject to such written contract.

V. The insurance granted by this endorsement to the additional insured does not apply to bodily injury, property damage, or personal and advertising injury arising out of:

A. The rendering of, or the failure to render, any professional architectural, engineering, or surveying services, including:

1. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; and

2. Supervisory, inspection, architectural or engineering activities; or B. Any premises or work for which the additional insured is specifically listed as an additional insured on another endorsement attached to this Coverage Part.

VI. Under COMMERCIAL GENERAL LIABILITY CONDITIONS, the Condition entitled Other Insurance is amended to add the following, which supersedes any provision to the contrary in this Condition or elsewhere in this Coverage Part:

Primary and Noncontributory Insurance
With respect to other insurance available to the additional insured under which the additional insured is a named insured, this insurance is primary to and will not seek contribution from such other insurance, provided that a written contract requires the insurance provided by this policy to be:

1. Primary and non-contributing with other insurance available to the additional insured; or

2. Primary and to not seek contribution from any other insurance available to the additional insured.

But except as specified above, this insurance will be excess of all other insurance available to the additional insured.

VII. Solely with respect to the insurance granted by this endorsement, the section entitled COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows:

The Condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended with the addition of the following:

Any additional insured pursuant to this endorsement will as soon as practicable:

1. Give the Insurer written notice of any claim, or any occurrence or offense which may result in a claim;

2. Send the Insurer copies of all legal papers received, and otherwise cooperate with the Insurer in the investigation, defense, or settlement of the claim; and

3. Make available any other insurance, and endeavor to tender the defense and indemnity of any claim to any other insurer or self-insurer, whose policy or program applies to a loss that the Insurer covers under this coverage part.

However, if the written contract requires this insurance to be primary and non-contributory, this paragraph 3. does not apply to other insurance under which the additional insured is a named insured.

The Insurer has no duty to defend or indemnify an additional insured under this endorsement until the Insurer receives written notice of a claim from the additional insured.

CNA75079XX (3-22)

VALLEY FORGE INSURANCE COMPANY
Insured Name: BKF ENGINEERS
Copyright CNA All Rights Reserved.

Policy No: 7034315572
Endorsement No: 3 7
Effective Date: 09 / 01; 2024
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 iiiiiiii
-
iiiiiiii
-
-
iiiiiiii

CNA CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or Contractors - with Products-Completed Operations Coverage Endorsement VIII.Solely with respect to the insurance granted by this endorsement, the section entitled DEFINITIONS is amended to add the following definition:

Written contract means a written contract or written agreement that requires you to make a person or organization an additional insured on this Coverage Part, provided the contract or agreement:

A. Was executed prior to:

1. The bodily injury or property damage; or

2. The offense that caused the personal and advertising injury; for which the additional insured seeks coverage; and
B. Is still in effect at the time of the bodily injury or property damage occurrence or personal and advertising injury offense.

All other terms and conditions of the Policy remain unchanged.

This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and expires concurrently with said Policy.

CNA75079XX (3-22)

VALLEY FORGE INSURANCE COMPANY
Insured Name: BKF ENGINEERS
Copyright CNA All Rights Reserved.

Policy No: 7034315572
Endorsement No: 3 7
Effective Date: 09 / 0112024
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
It is understoodand agreedthat this endorsementamendsthe COMMERCIALGENERALLIABILITYCOVERAGEPART as follows. If any other endorsementattached to this policy amends any provision also amended by this endorsement, then that other endorsementcontrols with respect to such provision, and the changes made by this endorsementwith respectto such provisiondo notapply.

TABLEOF CONTENTS

1. AdditionalInsureds

2. AdditionalInsured- PrimaryAnd Non-ContributoryTo AdditionalInsured'sInsurance

3. AdditionalInsured– ExtendedCoverage

4. Boats

5. BodilyInjury– ExpandedDefinition

6. BroadKnowledgeof Occurrence/Noticeof Occurrence

7. BroadNamedInsured

8. ContractualLiability– Railroads

9. Estates,LegalRepresentativesand Spouses

10. ExpectedOr IntendedInjury– Exceptionfor ReasonableForce

11. GeneralAggregateLimitsof Insurance– Per Location

12. In Rem Actions

13. IncidentalHealthCare MalpracticeCoverage

14. JointVentures/Partnership/LimitedLiabilityCompanies

15. LegalLiability– DamageTo Premises

16. LiquorLiability

17. MedicalPayments

18. Non-ownedAircraftCoverage

19. Non-ownedWatercraft

20. PersonalAnd AdvertisingInjury– Discriminationor Humiliation

21. PersonalAnd AdvertisingInjury- ContractualLiability

22. PropertyDamage– Elevators

23. RetiredPartners,Members,DirectorsAnd Employees

24. SupplementaryPayments

25. UnintentionalFailureTo DiscloseHazards

26. Waiverof Subrogation– Blanket

27. Wrap-UpExtension:OCIP,CCIP or Consolidated(Wrap-Up)InsurancePrograms 7034315572CNA74858XX(1-15) PolicyNo:
6Page1 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729233
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement

1. ADDITIONALINSUREDS
a. WHO IS AN INSUREDis amendedto include asan Insuredany personor organizationdescribedin paragraphs A. through I. below whom a Named Insuredis required to add as an additional insured on this CoveragePart undera writtencontractor writtenagreement,providedsuch contractor agreement:
(1) is currentlyin effect or becomeseffectiveduringthe term of this CoveragePart; and (2) was executedprior to:
(a) the bodilyinjuryor propertydamage; or
(b) the offensethat causedthe personaland advertisinginjury, for which such additionalinsuredseeks coverage.
b. However,subject always to the terms and conditionsof this policy, including the limits of insurance,the Insurer will not providesuch additionalinsuredwith:
(1) a higherlimit of insurancethan requiredby suchcontractor agreement;or (2) coveragebroaderthan requiredby such contractor agreement,and in no event broader than that described by the applicableparagraphA. throughI. below.

Any coveragegrantedby this endorsementshall apply only to theextentpermissibleby law.

A. ControllingInterest
Any personor organizationwith a controllinginterestin a NamedInsured, but only with respectto such personor organization'sliabilityfor bodilyinjury, propertydamageor personaland advertisinginjuryarisingout of:

1. such personor organization'sfinancialcontrolof a NamedInsured; or

2. premises such person or organization owns, maintains or controls while a Named Insured leases or occupiessuch premises;
providedthat thecoveragegrantedby this paragraphdoes not apply to structuralalterations,new constructionor demolitionoperationsperformedby, on behalfof, or for such additionalinsured.

B. Co-ownerof InsuredPremises
A co-ownerof a premisesco-ownedby a NamedInsuredand coveredunder this insurancebut only with respect to such co-owner'sliability for bodily injury, propertydamageor personaland advertisinginjury as co-owner of such premises.

C. Engineers,Architectsor SurveyorsEngagedBy You
An architect, engineer or surveyor engaged by the Named Insured, but only with respect to liability for bodily injury, propertydamageor personaland advertisinginjurycausedin whole or in part by the NamedInsured's acts or omissions,or the acts or omissionsof those actingon theNamedInsured'sbehalf:
a. in connectionwith the NamedInsured'spremises;or
b. in the performanceof theNamedInsured'songoingoperations.

But the coveragehereby grantedto such additionalinsureds does not apply to bodily injury, propertydamage or personaland advertisinginjury arising out of the renderingof or failure to render any professionalservices by, on behalfof, or for the NamedInsured, includingbut notlimitedto:
7034315572CNA74858XX(1-15) PolicyNo:
6Page2 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement

1. the preparing,approving,or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders,changeordersor drawingsand specifications;or

2. supervisory,inspection,architecturalor engineeringactivities.

D. Lessorof Equipment
Any person or organizationfrom whom a Named Insuredleases equipment,but only with respect to liability for bodily injury, propertydamageor personaland advertisinginjury caused,in whole or in part, by the Named Insured'smaintenance,operation or use of such equipment,provided that the occurrencegiving rise to such bodily injury, propertydamageor the offense giving rise to such personaland advertisinginjury takes place prior to theterminationof such lease.

E. Lessorof Land
Any person or organizationfrom whom a Named Insuredleases land but only with respect to liability for bodily injury, propertydamageor personaland advertisinginjury arising out of the ownership,maintenanceor use of such land, provided that the occurrencegiving rise to such bodily injury, property damage or the offense giving rise to such personal and advertisinginjury takes place prior to the termination of such lease. The coverage granted by this paragraph does not apply to structural alterations, new construction or demolition operationsperformedby, on behalfof, or for such additionalinsured.

F. Lessorof Premises
An owneror lessor of premisesleased to the NamedInsured, or such owner or lessor's real estate manager,but only with respectto liabilityfor bodilyinjury, propertydamageor personaland advertisinginjuryarising out of the ownership,maintenanceor use of such part of the premisesleased to the NamedInsured, and providedthat the occurrencegiving rise to such bodilyinjuryor propertydamage, or the offensegiving rise to such personal and advertising injury, takes place prior to the termination of such lease. The coverage granted by this paragraphdoes not apply to structural alterations,new constructionor demolition operations performed by, on behalfof, or for such additionalinsured.

G. Mortgagee,Assigneeor Receiver
A mortgagee,assignee or receiver of premises but only with respect to such mortgagee,assignee or receiver's liability for bodily injury, property damage or personal and advertising injury arising out of the Named Insured'sownership,maintenance,or use of a premisesby a NamedInsured.

The coveragegranted by this paragraphdoes not apply to structural alterations,new constructionor demolition operationsperformedby, on behalfof, or for such additionalinsured.

H. Stateor GovernmentalAgencyor Subdivisionor PoliticalSubdivisions– Permits A state or governmentalagencyor subdivisionor politicalsubdivisionthat has issued a permit or authorizationbut only with respect to such state or governmentalagency or subdivisionor political subdivision'sliability for bodily injury, propertydamageor personaland advertisinginjuryarisingout of:

1. the following hazards in connectionwith premises a Named Insured owns, rents, or controls and to which this insuranceapplies:
a. the existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees,hoistaway openings, sidewalk vaults,streetbanners,or decorationsand similarexposures;or b. the construction,erection,or removalof elevators;or
c. the ownership,maintenanceor use of any elevatorscoveredby this insurance;or 7034315572CNA74858XX(1-15) PolicyNo:
6Page3 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729234
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement

2. the permittedor authorized operationsperformedby a NamedInsuredor on a NamedInsured'sbehalf.

The coveragegrantedby this paragraphdoes not apply to:
a. Bodilyinjury, propertydamageor personaland advertisinginjuryarisingout of operationsperformed for the state or governmentalagencyor subdivisionor politicalsubdivision;or b. Bodilyinjuryor propertydamageincludedwithin the products-completedoperationshazard.

With respect to this provision's requirement that additional insured status must be requested under a written contract or agreement, the Insurer will treat as a written contract any governmental permit that requires the NamedInsuredto add thegovernmentalentity as an additionalinsured.

I. TradeShowEventLessor

1. With respectto a NamedInsured'sparticipationin a trade show event as an exhibitor,presenteror displayer, any personor organizationwhomthe NamedInsuredis requiredto include asan additionalinsured,but only with respect to such person or organization'sliability for bodily injury, propertydamage or personal and advertisinginjurycausedby:
a. the NamedInsured'sacts or omissions;or
b. the acts or omissionsof those actingon theNamedInsured'sbehalf, in the performanceof the NamedInsured'songoingoperationsat the trade show event premisesduring the trade show event.

2. The coveragegrantedby this paragraphdoes not apply to bodilyinjuryor propertydamageincludedwithin the products-completedoperationshazard.

2. ADDITIONALINSURED- PRIMARYAND NON-CONTRIBUTORYTO ADDITIONALINSURED'SINSURANCE The Other InsuranceCondition in the COMMERCIALGENERALLIABILITYCONDITIONSSection is amended to add thefollowingparagraph:

If the Named Insured has agreed in writing in a contract or agreement that this insurance is primary and non- contributoryrelative to an additionalinsured's own insurance,then this insuranceis primary, and the Insurer will not seek contribution from that other insurance. For the purpose of this Provision 2., the additional insured's own insurance means insurance on which the additional insured is a named insured. Otherwise, and notwithstanding anythingto the contraryelsewherein this Condition,the insuranceprovidedto such person or organizationis excess of any other insuranceavailableto such personor organization.

3. ADDITIONALINSURED– EXTENDEDCOVERAGE
When an additionalinsured is added by this or any other endorsementattached to this CoveragePart, WHO IS AN INSUREDis amendedto make the followingnaturalpersonsInsureds.

If the additionalinsuredis:
a. An individual,then his or her spouseis an Insured;
b. A partnershipor joint venture,then its partners,membersand their spousesare Insureds; c. A limitedliabilitycompany,then its membersand managersare Insureds; or d. An organizationother than a partnership, joint venture or limited liability company, then its executive officers, directorsand shareholdersare Insureds;
7034315572CNA74858XX(1-15) PolicyNo:
6Page4 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
but only with respectto locationsand operationscoveredby the additionalinsuredendorsement'sprovisions,and only with respectto their respectiveroles within their organizations.

Please see the ESTATES, LEGAL REPRESENTATIVES,AND SPOUSES provision of this endorsement for additionalcoverageand restrictionsapplicableto spousesof natural personInsureds.

4. BOATS
Under COVERAGES, Coverage A – Bodily Injury And Property Damage Liability, the paragraph entitled Exclusions is amended to add the following additional exception to the exclusion entitled Aircraft, Auto or Watercraft:

This exclusiondoes not apply to:

Any watercraftowned by the Named Insuredthat is less than 30 feetlong while being used in the course of the NamedInsured'sinspectionor surveyingwork.

5. BODILYINJURY– EXPANDEDDEFINITION
UnderDEFINITIONS, the definitionof bodilyinjuryis deletedand replacedby the following:

Bodily injury means physical injury, sickness or disease sustainedby a person, including death, humiliation,shock, mentalanguishor mental injury sustainedby that person at any time which results as a consequenceof the physical injury,sicknessor disease.

6. BROADKNOWLEDGEOF OCCURRENCE/NOTICEOF OCCURRENCE
UnderCONDITIONS, the conditionentitledDutiesin The Eventof Occurrence,Offense,Claim or Suit is amended to add thefollowingprovisions:

A. BROADKNOWLEDGEOF OCCURRENCE
The Named Insured must give the Insurer or the Insurer's authorized representativenotice of an occurrence, offenseor claim only when the occurrence, offenseor claim is known to a natural personNamed Insured, to a partner,executiveofficer,manageror memberof a NamedInsured, or to an employeedesignatedby any of the aboveto give such notice.

B. NOTICEOF OCCURRENCE
The Named Insured'srights under this CoveragePart will not be prejudicedif the Named Insuredfails to give the Insurer notice of an occurrence, offense or claim and that failure is solely due to the Named Insured's reasonablebelief that thebodilyinjuryor propertydamageis not coveredunder this CoveragePart. However, the Named Insuredshall give written notice of such occurrence, offense or claim to the Insurer as soon as the NamedInsuredis awarethat this insurancemay apply to such occurrence, offenseor claim.

7. BROADNAMEDINSURED
WHO IS AN INSUREDis amendedto deleteits Paragraph3. in its entiretyand replaceit with the following:

3. Pursuant to the limitations described in Paragraph 4. below, any organizationin which a Named Insured has managementcontrol:
a. on theeffectivedate ofthis CoveragePart; or
b. by reasonof a NamedInsuredcreatingor acquiringthe organizationduringthe policyperiod, qualifies as a Named Insured, provided that there is no other similar liability insurance, whether primary, contributory,excess,contingentor otherwise,which providescoverageto such organization,or which would have 7034315572CNA74858XX(1-15) PolicyNo:
6Page5 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729235
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
provided coverage but for the exhaustion of its limit, and without regard to whether its coverage is broader or narrowerthan thatprovidedby this insurance.

But this BROADNAMEDINSUREDprovisiondoes not apply to:
(a) any partnership,limitedliabilitycompanyor joint venture;or (b) any organizationfor which coverageis excludedby anotherendorsementattachedto this CoveragePart.

For the purposeof this provision,managementcontrolmeans:

A. owning interests representing more than 50% of the voting, appointment or designation power for the selectionof a majorityof theBoardof Directorsof a corporation;or B. having the right, pursuantto a written trust agreement,to protect,control the use of, encumberor transferor sell propertyheld by a trust.

4. With respect to organizationswhich qualify as Named Insuredsby virtue of Paragraph3. above, this insurance does not apply to:
a. bodily injury or property damage that first occurred prior to the date of managementcontrol, or that first occursafter managementcontrolceases;nor
b. personal or advertisinginjury caused by an offense that first occurred prior to the date of management controlor that first occursafter managementcontrolceases.

5. The insuranceprovidedby this CoveragePart applies to Named Insuredswhen trading under their own names or under such other trading names or doing-business-asnames (dba) as any Named Insuredshould choose to employ.

8. CONTRACTUALLIABILITY– RAILROADS
With respectto operationsperformedwithin 50 feet ofrailroadproperty,the definitionof insuredcontractis replaced by the following:

InsuredContractmeans:
a. A contractfor a lease of premises.However,that portion of the contract for a lease of premisesthat indemnifies any person or organization for damage by fire to premises while rented to a Named Insured or temporarily occupiedby a NamedInsuredyou with permissionof theowneris not aninsuredcontract; b. A sidetrackagreement;
c. Any easementor licenseagreement;
d. An obligation, as required by ordinance, to indemnify a municipality, except in connection with work for a municipality;
e. An elevatormaintenanceagreement;
f. That part of any other contract or agreement pertaining to the Named Insured's business (including an indemnificationof a municipalityin connectionwith work performedfor a municipality)under which the Named Insuredassumesthe tort liability of anotherparty to pay for bodily injury or propertydamageto a third person or organization.Tort liability means a liability that would be imposed by law in the absence of any contract or agreement.

Paragraphf. does not includethat part of any contractor agreement:
7034315572CNA74858XX(1-15) PolicyNo:
6Page6 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
(1) That indemnifiesan architect,engineeror surveyorfor injury or damagearisingout of:
(a) Preparing,approvingor failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders,changeordersor drawingsand specifications;or (b) Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage;
(2) Under which the Insured, if an architect, engineer or surveyor, assumes liability for an injury or damage arising out of the insured's rendering or failure to render professionalservices, including those listed in (1) aboveand supervisory,inspection,architecturalor engineeringactivities.

9. ESTATES,LEGALREPRESENTATIVES,AND SPOUSES
The estates, executors, heirs, legal representatives, administrators, trustees, beneficiaries and spouses of any natural personInsuredor living trust shall also be insured under this policy; provided,however,coverageis afforded to such estates, executors,heirs, legal representatives,administrators,trustees, beneficiariesand spousesonly for claims arising solely out of their capacity or status as such and, in the case of a spouse, where such claim seeks damages from marital community property, jointly held property or property transferred from such natural person Insured to such spouse. No coverage is provided for any act, error or omission of an estate, heir, legal representative,or spouseoutsidethe scope of such person'scapacity or status as such, provided,however,that the spouseof a natural personNamedInsured, and thespousesof membersor partnersof joint ventureor partnership NamedInsuredsare Insuredswith respectto such spouses'acts, errors or omissionsin the conductof the Named Insured'sbusiness.

10. EXPECTEDOR INTENDEDINJURY– EXCEPTIONFOR REASONABLE FORCE Under COVERAGES, Coverage A – Bodily Injury And Property Damage Liability, the paragraph entitled Exclusionsis amendedto deletethe exclusionentitledExpectedor IntendedInjuryand replaceit with the following:

This insurancedoes not apply to:

Expectedor IntendedInjury
Bodilyinjuryor propertydamageexpectedor intendedfrom the standpointof the Insured. This exclusiondoes not apply to bodilyinjuryor propertydamageresultingfrom the use of reasonableforce to protectpersonsor property.

11. GENERALAGGREGATELIMITSOF INSURANCE- PER LOCATION
A. A separateLocationGeneralAggregateLimit, equal to theamountof theGeneralAggregateLimit, is the most the Insurerwill pay for the sum of:

1. All damagesunderCoverageA, exceptdamagesbecauseof bodilyinjuryor propertydamageincludedin the products-completedoperationshazard; and

2. All medicalexpensesunderCoverageC,
that arise from occurrencesor accidents which can be attributed solely to ongoing operations at that location.

Such paymentsshall not reducethe GeneralAggregateLimit shownin the Declarations,nor the LocationGeneral AggregateLimit of any other location.

B. All:

1. DamagesunderCoverageB, regardlessof thenumberof locations involved; 7034315572CNA74858XX(1-15) PolicyNo:
6Page7 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729236
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement

2. Damages under Coverage A, caused by occurrences which cannot be attributed solely to ongoing operationsat a single location, except damagesbecause of bodily injury or propertydamage included in the products-completedoperationshazard; and

3. Medical expenses under Coverage C caused by accidents which cannot be attributed solely to ongoing operationsat a single location,
will reducethe GeneralAggregateLimit shownin the Declarations.

C. For the purpose of this GENERAL AGGREGATE LIMITS OF INSURANCE - PER LOCATION Provision, "location"means:

1. a premisesthe NamedInsuredowns or rents;or

2. a premises not owned or rented by any Named Insured at which the Named Insured is performing operations pursuant to a contract or written agreement. If operations at such a location have been discontinued and then restarted, or if the authorized parties deviate from plans, blueprints, designs, specificationsor timetables,the locationwill still be deemedto be thesame location.

For the purpose of determining the applicable aggregate limit of insurance, premises involving the same or connectinglots, or premiseswhose connectionis interruptedonly by a street, roadway,waterwayor right-of-way of a railroadshall be considereda single location.

D. The limits shown in the Declarations for Each Occurrence, for Damage To Premises Rented To You and for Medical Expense continue to apply, but will be subject to either the Location General Aggregate Limit or the GeneralAggregateLimit, dependingon whetherthe occurrencecan be attributedsolely to ongoingoperationsat a particularlocation.

E. When coveragefor liability arising out of theproducts-completedoperationshazardis provided,any payments for damages because of bodily injury or property damage included in the products-completedoperations hazard, regardless of the number of locations involved, will reduce the Products-Completed Operations AggregateLimit shownin the Declarations.

F. The provisionsof LIMITSOF INSURANCEnot otherwisemodifiedby this GENERALAGGREGATELIMITS OF INSURANCE- PER LOCATIONProvisionshall continueto apply as stipulated.

12. IN REM ACTIONS
A quasi in rem action against anyvessel owned or operatedby or for the Named Insured, or charteredby or for the Named Insured, will be treated in the same manner as though the action were in personamagainst the Named Insured.

13. INCIDENTALHEALTHCARE MALPRACTICECOVERAGE
Solelywith respectto bodilyinjurythat arisesout of ahealthcare incident:

A. Under COVERAGES, CoverageA – BodilyInjuryAnd PropertyDamageLiability, the InsuringAgreementis amendedto replaceParagraphs1.b.(1)and 1.b.(2)with the following:
b. This insuranceapplies to bodily injury provided that the professionalhealth care services are incidental to the NamedInsured'sprimarybusinesspurpose,and only if:
(1) such bodilyinjuryis causedby an occurrencethat takes placein the coverageterritory. (2) the bodilyinjuryfirst occurs during the policyperiod. All bodilyinjuryarising from an occurrencewill be deemedto have occurredat the time of the first act, error, or omissionthat is part of the occurrence; and
7034315572CNA74858XX(1-15) PolicyNo:
6Page8 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
B. Under COVERAGES, Coverage A – Bodily Injury And Property Damage Liability, the paragraph entitled Exclusionsis amendedto:
i. add thefollowingto theEmployersLiabilityexclusion:

This exclusion applies only if the bodily injury arising from a health care incident is covered by other liability insurance available to the Insured (or which would have been available but for exhaustion of its limits).
ii. deletethe exclusionentitledContractualLiabilityand replaceit with the following:

This insurancedoes not apply to:

ContractualLiability
the Insured's actual or alleged liability under any oral or written contract or agreement, including but not limitedto expresswarrantiesor guarantees.
iii. to add thefollowingadditionalexclusions:

This insurancedoes not apply to:

Discrimination
any actual or alleged discrimination,humiliationor harassment,including but not be limited to claims based on an individual'srace, creed, color, age, gender, national origin, religion, disability, marital status or sexual orientation.

Dishonestyor Crime
Any actualor allegeddishonest,criminalor maliciousact, error or omission.

Medicare/MedicaidFraud
any actual or alleged violation of law with respect to Medicare,Medicaid,Tricare or any similar federal,state or local governmentalprogram.

ServicesExcludedby Endorsement
Any healthcare incidentfor which coverageis excludedby endorsement.

C. DEFINITIONSis amendedto:
i. add thefollowingdefinitions:

Health care incident means an act, error or omission by the Named Insured's employeesor volunteer workersin the renderingof:
a. professionalhealthcare serviceson behalfof theNamedInsuredor b. Good Samaritanservicesrenderedin an emergencyand for which no paymentis demandedor received.

Professional health care services means any health care services or the related furnishing of food, beverages,medical supplies or appliancesby the following providers in their capacity as such but solely to the extentthey are duly licensedas required:
a. Physician;
7034315572CNA74858XX(1-15) PolicyNo:
6Page9 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729237
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
b. Nurse;
c. Nursepractitioner;
d. Emergencymedicaltechnician;
e. Paramedic;
f. Dentist;
g. Physicaltherapist;
h. Psychologist;
i. Speechtherapist;
j. Otherallied healthprofessional;or
Professionalhealthcare servicesdoes not includeany servicesrenderedin connectionwith humanclinical trials or producttesting.
ii. deletethe definitionof occurrenceand replaceit with the following:

Occurrencemeans a health care incident. All acts, errors or omissionsthat are logically connectedby any commonfact, circumstance,situation,transaction,event, advice or decisionwill be consideredto constitutea single occurrence;
iii. amendthe definitionof Insuredto:
a. add thefollowing:
the NamedInsured'semployeesare Insuredswith respectto:
(1) bodily injury to a co-employeewhile in the course of the co-employee'semploymentby the Named Insured or while performing duties related to the conduct of the Named Insured's business;and
(2) bodily injury to a volunteer worker while performing duties related to the conduct of the NamedInsured'sbusiness;
when such bodilyinjuryarisesout of ahealthcare incident. the NamedInsured'svolunteerworkersare Insuredswith respectto:
(1) bodily injury to a co-volunteer worker while performing duties related to the conduct of the NamedInsured'sbusiness;and
(2) bodilyinjuryto an employeewhile in the courseof the employee'semploymentby the Named Insuredor while performingdutiesrelatedto theconductof theNamedInsured'sbusiness; when such bodilyinjuryarisesout of ahealthcare incident. b. deleteSubparagraphs(a), (b), (c) and (d) of Paragraph2.a.(1)of WHO IS AN INSURED.

D. The Other Insurance condition is amended to delete Paragraph b.(1) in its entirety and replace it with the following:

Other Insurance
7034315572CNA74858XX(1-15) PolicyNo:
6Page10 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
b. ExcessInsurance
(1) To the extent this insuranceapplies, it is excess over any other insurance,self insuranceor risk transfer instrument,whether primary, excess, contingentor on any other basis, except for insurance purchased specificallyby the NamedInsuredto be excessof this coverage.

14. JOINTVENTURES/ PARTNERSHIP/ LIMITEDLIABILITYCOMPANIES A. Past JointVentures,Partnerships,LimitedLiabilityCompanies The followingis added toWHO IS AN INSURED:

If the Named Insured was a joint venturer, partner, or member of a limited liability company and such joint venture, partnership or limited liability company terminated prior to or during the policy period, such Named Insuredis an Insuredwith respectto its interestin such joint venture,partnershipor limited liability companybut only to theextentthat:
a. any offense giving rise to personaland advertisinginjury occurredprior to such terminationdate, and the personaland advertisinginjuryarisingout ofsuch offense,first occurred after such terminationdate; b. the bodilyinjuryor propertydamagefirst occurred after such terminationdate; and c. there is no other valid and collectibleinsurancepurchasedspecificallyto insure the partnership,joint venture or limitedliabilitycompany.

If the joint venture, partnershipor limited liability company is or was insured under a consolidated(wrap-up) insurance program, then such insurance will always be considered valid and collectible for the purpose of paragraphc. above.But this provisionwill not serve to excludebodilyinjury, propertydamageor personaland advertisinginjury that would otherwisebe covered under the Architects,EngineersAnd SurveyorsGeneral Liability Extension Endorsement provision entitled WRAP-UP EXTENSION: OCIP, CCIP, OR CONSOLIDATED (WRAP-UP) INSURANCE PROGRAMS. Please see that provision for the definition of consolidated(wrap-up)insuranceprogram.

B. ParticipationIn CurrentProfessionalJointVentures
The followingis added toWHO IS AN INSURED:

The Named Insured is also an Insured for participation in a current joint venture that is not named on the Declarations,but only if such joint venturemeetsall of thefollowingcriteria:
a. Each and every one of the Named Insured'sco-venturersare architectural,engineeringor surveying firms only; and
b. Thereis no other valid and collectibleinsurancepurchasedspecificallyto insurethe joint venture.

However,the NamedInsuredis an Insuredonly for the conductof such Named Insured'sbusinesswithin such a joint venture. The Named Insured is not insured for liability arising out of the acts or omissions of other co- venturers,nor of their partners,membersor employees.

C. WHO IS AN INSUREDis amendedto deleteits last paragraphand replaceit with the following:

Except as provided under this Architects, Engineers And Surveyors General Liability Extension Endorsementor by the attachmentof anotherendorsement(if any), no personor organizationis an Insuredwith respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shownas a NamedInsuredin the Declarations.
7034315572CNA74858XX(1-15) PolicyNo:
6Page11 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729238
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement

15. LEGAL LIABILITY – DAMAGE TO PREMISES / ALIENATED PREMISES / PROPERTY IN THE NAMED

INSURED'SCARE,CUSTODYOR CONTROL
A. Under COVERAGES, Coverage A – Bodily Injury and Property Damage Liability, the paragraph entitled Exclusionsis amendedto deleteexclusionj. Damageto Propertyin its entiretyand replaceit with the following:

This insurancedoes not apply to:
j. Damageto Property
Propertydamageto:
(1) Propertythe NamedInsuredowns, rents, or occupies,includingany costs or expensesincurredby you, or any other person, organization or entity, for repair, replacement, enhancement, restoration or maintenanceof such property for any reason, including prevention of injury to a person or damage to another'sproperty;
(2) Premisesthe Named Insuredsells, gives awayor abandons,if the propertydamagearises out of any part of those premises;
(3) Propertyloanedto theNamedInsured;
(4) Personalpropertyin the care, custodyor controlof theInsured; (5) That particular part of real property on which the Named Insured or any contractorsor subcontractors working directly or indirectly on the Named Insured'sbehalf are performingoperations,if the property damagearisesout ofthose operations;or
(6) That particularpart of any propertythat must be restored,repaired or replaced because your work was incorrectlyperformedon it.

Paragraphs(1), (3) and (4) of this exclusiondo not apply to propertydamage(other than damageby fire) to premisesrentedto theNamedInsuredor temporarilyoccupiedby the NamedInsuredwith the permissionof the owner, nor to the contents of premises rented to the Named Insured for a period of 7 or fewer consecutivedays. A separatelimit of insuranceappliesto DamageTo PremisesRentedTo You as described in LIMITSOF INSURANCE.

Paragraph(2) of this exclusiondoes not apply if the premisesare yourwork.

Paragraphs (3), (4), (5) and (6) of this exclusion do not apply to liability assumed under a sidetrack agreement.

Paragraph (6) of this exclusion does not apply to property damage included in the products-completed operationshazard.

Paragraphs(3) and (4) of this exclusiondo notapply to propertydamageto:
i. tools, or equipmentthe NamedInsuredborrowsfrom others,nor ii. other personalpropertyof othersin the NamedInsured'scare, custodyor controlwhile being used in the NamedInsured'soperationsaway from any NamedInsured'spremises.

However,the coveragegrantedby this exceptionto Paragraphs(3) and (4) does not apply to:
a. propertyat a job site awaitingor duringsuch property'sinstallation,fabrication,or erection; b. propertythat is mobileequipmentleasedby an Insured;
7034315572CNA74858XX(1-15) PolicyNo:
6Page12 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
c. propertythat is an auto, aircraftor watercraft;
d. propertyin transit;or
e. any portion of property damage for which the Insured has available other valid and collectible insurance,or would have such insurancebut for exhaustionof its limits, or but for applicationof one ofits exclusions.

A separatelimit of insuranceand deductibleapply to such property of others. See LIMITS OF INSURANCE as amendedbelow.

B. Under COVERAGES, Coverage A – Bodily Injury and Property Damage Liability, the paragraph entitled Exclusionsis amendedto deleteits last paragraphand replaceit with the following:

Exclusions c. through n. do not apply to damage by fire to premises while rented to a Named Insured or temporarily occupied by a Named Insured with permission of the owner, nor to damage to the contents of premisesrentedto a NamedInsuredfor a periodof 7 or fewer consecutivedays.

A separatelimit of insuranceappliesto this coverageas describedin LIMITSOF INSURANCE.

C. The followingparagraphis added toLIMITSOF INSURANCE:

Subjectto 5. above, $25,000is the most the Insurer will pay under CoverageA for damagesarising out of any one occurrence because of the sum of all property damage to borrowed tools or equipment, and to other personal property of others in the Named Insured's care, custody or control, while being used in the Named Insured'soperationsaway from any Named Insured'spremises.The Insurer's obligationto pay such property damagedoes not apply until the amountof such propertydamageexceeds$1,000.The Insurerhas the right but not the duty to pay any portion of this $1,000 in order to effect settlement.If the Insurer exercisesthat right, the NamedInsuredwill promptlyreimbursethe Insurerfor any such amount.

D. Paragraph6., DamageTo PremisesRentedTo You Limit, of LIMITSOF INSURANCEis deletedand replacedby the following:

6. Subjectto Paragraph5. above, (the Each OccurrenceLimit), the DamageTo PremisesRented To You Limit is the most the Insurer will pay under CoverageA for damagesbecause of property damage to any one premises while rented to the Named Insured or temporarily occupied by the Named Insured with the permissionof the owner, includingcontentsof such premisesrented to the Named Insuredfor a period of 7 or fewer consecutivedays. The DamageTo PremisesRentedTo You Limit is the greaterof:
a. $500,000;or
b. The DamageTo PremisesRentedTo You Limit shownin the Declarations.

E. Paragraph4.b.(1)(a)(ii)of theOther InsuranceConditionis deletedand replacedby the following:
(ii) That is propertyinsurancefor premisesrented to the Named Insured, for premisestemporarilyoccupied by the Named Insured with the permission of the owner; or for personal property of others in the Named Insured'scare, custodyor control;

16. LIQUORLIABILITY
Under COVERAGES, Coverage A – Bodily Injury and Property Damage Liability, the paragraph entitled Exclusionsis amendedto deletethe exclusionentitledLiquorLiability.

This LIQUOR LIABILITY Provision does not apply to any person or organization who otherwise qualifies as an additionalinsuredon this CoveragePart.
7034315572CNA74858XX(1-15) PolicyNo:
6Page13 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729239
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement

17. MEDICALPAYMENTS
A. LIMITSOF INSURANCEis amendedto delete Paragraph7. (the Medical ExpenseLimit) and replace it with the following:

7. Subject to Paragraph 5. above (the Each Occurrence Limit), the Medical Expense Limit is the most the Insurer will pay under CoverageC for all medical expensesbecause of bodily injury sustainedby any one person. The MedicalExpenseLimit is the greaterof:
(1) $15,000unlessa differentamountis shownhere: $N,NNN,NNN,NNN; or (2) the amountshownin the Declarationsfor MedicalExpenseLimit.

B. Under COVERAGES, the Insuring Agreement of Coverage C – Medical Payments is amended to replace Paragraph1.a.(3)(b)with the following:
(b) The expensesare incurredand reportedto theInsurerwithin three years of the date of theaccident;and

18. NON-OWNEDAIRCRAFT
Under COVERAGES, Coverage A – Bodily Injury and Property Damage Liability, the paragraph entitled Exclusionsis amendedas follows:

The exclusionentitledAircraft,Auto or Watercraftis amendedto add thefollowing:

This exclusiondoes not apply to an aircraftnot ownedby any NamedInsured, providedthat:

1. the pilot in commandholds a currently effective certificateissued by the duly constitutedauthority of the United Statesof Americaor Canada,designatingthat personas a commercialor airlinetransportpilot;

2. the aircraftis rentedwith a trained,paid crew to theNamedInsured; and

3. the aircraftis not being used to carry personsor propertyfor a charge.

19. NON-OWNEDWATERCRAFT
Under COVERAGES, Coverage A – Bodily Injury and Property Damage Liability, the paragraph entitled Exclusions is amended to delete subparagraph (2) of the exclusion entitled Aircraft, Auto or Watercraft, and replaceit with the following.

This exclusiondoes not apply to:
(2) a watercraftthat is not ownedby any NamedInsured, providedthe watercraftis:
(a) less than 75 feetlong; and
(b) not being used to carry personsor propertyfor a charge.

20. PERSONALAND ADVERTISINGINJURY–DISCRIMINATIONOR HUMILIATION A. UnderDEFINITIONS, the definitionof personaland advertisinginjuryis amendedto add thefollowingtort:

Discriminationor humiliationthat resultsin injury to thefeelingsor reputationof a natural person.

B. Under COVERAGES, Coverage B – Personal and Advertising Injury Liability, the paragraph entitled Exclusionsis amendedto:

1. deletethe ExclusionentitledKnowingViolationOf RightsOf Anotherand replaceit with the following:
7034315572CNA74858XX(1-15) PolicyNo:
6Page14 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
This insurancedoes not apply to:

KnowingViolationof Rightsof Another
Personaland advertisinginjurycausedby or at thedirectionof the Insuredwith the knowledgethat theact would violatethe rights of anotherand would inflict personaland advertisinginjury. This exclusionshall not apply to discriminationor humiliationthat results in injury to the feelingsor reputationof a natural person,but only if such discriminationor humiliationis not doneintentionallyby or at thedirectionof:
(a) the NamedInsured; or
(b) any executive officer, director, stockholder,partner, member or manager (if the Named Insured is a limitedliabilitycompany)of theNamedInsured.

2. add thefollowingexclusions:

This insurancedoes not apply to:

EmploymentRelatedDiscrimination
discriminationor humiliation directly or indirectly related to the employment,prospective employment,past employmentor terminationof employmentof any personby any Insured.

PremisesRelatedDiscrimination
discriminationor humiliation arising out of the sale, rental, lease or sub-lease or prospective sale, rental, lease or sub-leaseof any room,dwellingor premisesby or at thedirectionof any Insured.

Notwithstandingthe above, there is no coverage for fines or penalties levied or imposed by a governmentalentity becauseof discrimination.

The coverage provided by this PERSONALAND ADVERTISINGINJURY –DISCRIMINATIONOR HUMILIATION Provisiondoes not apply to any personor organizationwhosestatusas an Insuredderivessolely from Provision1. ADDITIONALINSUREDof this endorsement;or
attachmentof an additionalinsuredendorsementto this CoveragePart.

21. PERSONALAND ADVERTISINGINJURY- CONTRACTUALLIABILITY A. Under COVERAGES, Coverage B –Personal and Advertising Injury Liability, the paragraph entitled Exclusionsis amendedto deletethe exclusionentitledContractualLiability.

B. Solely for the purpose of the coverage provided by this PERSONALAND ADVERTISINGINJURY - LIMITED CONTRACTUAL LIABILITY provision, the following changes are made to the section entitled SUPPLEMENTARYPAYMENTS– COVERAGESA AND B:

1. Paragraph2.d. is replacedby the following:
d. The allegationsin the suit and the informationthe Insurer knows about the offense alleged in such suit are such that no conflict appears to exist between the interests of the Insured and the interests of the indemnitee;

2. The first unnumberedparagraphbeneathParagraph2.f.(2)(b)is deletedand replacedby the following:

So long as the above conditions are met, attorney's fees incurred by the Insurer in the defense of that indemnitee,necessarylitigationexpensesincurredby the Insurer,and necessarylitigationexpensesincurred 7034315572CNA74858XX(1-15) PolicyNo:
6Page15 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729240
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
by the indemniteeat the Insurer'srequestwill be paid as defensecosts. Such paymentswill not be deemed to be damagesfor personaland advertisinginjuryand will not reducethe limits of insurance.

C. This PERSONALAND ADVERTISINGINJURY- LIMITEDCONTRACTUALLIABILITYProvisiondoes not apply if CoverageB –Personaland AdvertisingInjury Liabilityis excludedby anotherendorsementattachedto this CoveragePart.

This PERSONAL AND ADVERTISING INJURY - CONTRACTUAL LIABILITY Provision does not apply to any personor organizationwho otherwisequalifiesas an additionalinsuredon this CoveragePart.

22. PROPERTYDAMAGE– ELEVATORS
A. Under COVERAGES, Coverage A – Bodily Injury and Property Damage Liability, the paragraph entitled Exclusionsis amendedsuch that theDamageto Your ProductExclusionand subparagraphs(3), (4) and (6) of the Damageto PropertyExclusiondo notapply to propertydamagethat resultsfrom the use of elevators.

B. Solely for the purpose of the coverage provided by this PROPERTYDAMAGE – ELEVATORSProvision, the Other Insuranceconditionsis amendedto add thefollowingparagraph:

This insurance is excess over any of the other insurance,whether primary, excess, contingent or on any other basis that is Propertyinsurancecoveringpropertyof othersdamagedfrom the use of elevators.

23. RETIREDPARTNERS,MEMBERS,DIRECTORSAND EMPLOYEES
WHO IS INSUREDis amendedto include as Insuredsnatural personswho are retired partners,members,directors or employees, but only for bodily injury, property damage or personal and advertisinginjury that results from servicesperformedfor the NamedInsuredunderthe NamedInsured'sdirect supervision. All limitationsthat apply to employeesand volunteerworkersalso apply to anyonequalifying asan Insuredunderthis Provision.

24. SUPPLEMENTARYPAYMENTS
The sectionentitledSUPPLEMENTARYPAYMENTS– COVERAGESA AND Bis amendedas follows:

A. Paragraph1.b. is amendedto delete the $250limit shown for the cost of bail bonds and replace it with a $5,000. limit; and
B. Paragraph 1.d. is amended to delete the limit of $250 shown for daily loss of earnings and replace it with a $1,000.limit.

25. UNINTENTIONALFAILURETO DISCLOSEHAZARDS
If the Named Insured unintentionally fails to disclose all existing hazards at the inception date of the Named Insured'sCoveragePart, the Insurerwill not deny coverageunderthis CoveragePart becauseof such failure.

26. WAIVEROF SUBROGATION- BLANKET
Under CONDITIONS, the conditionentitled TransferOf Rights Of RecoveryAgainst Others To Us is amendedto add thefollowing:

The Insurer waives any right of recovery the Insurer may have against any person or organization because of paymentsthe Insurermakesfor injury or damagearisingout of:

1. the NamedInsured'songoingoperations;or

2. yourworkincludedin the products-completedoperationshazard.

However,this waiver appliesonly when the Named Insuredhas agreed in writing to waive such rights of recoveryin a writtencontractor writtenagreement,and only if such contractor agreement:
7034315572CNA74858XX(1-15) PolicyNo:
6Page16 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement

1. is in effect or becomeseffectiveduringthe term of this CoveragePart; and

2. was executedprior to the bodilyinjury, propertydamageor personaland advertisinginjury giving rise to the claim.

27. WRAP-UPEXTENSION:OCIP,CCIP,OR CONSOLIDATED(WRAP-UP)INSURANCEPROGRAMS Note: The following provision does not apply to any public constructionproject in the state of Oklahoma,nor to any construction project in the state of Alaska, that is not permitted to be insured under a consolidated(wrap-up) insuranceprogramby applicablestate statuteor regulation.

If the endorsementEXCLUSION– CONSTRUCTIONWRAP-UPis attached to this policy, or another exclusionary endorsement pertaining to Owner Controlled Insurance Programs (O.C.I.P.) or Contractor Controlled Insurance Programs(C.C.I.P.)is attached,then thefollowingchangesapply:

A. The followingwordingis added to theabove-referencedendorsement:

With respect to a consolidated(wrap-up)insuranceprogram project in which the Named Insured is or was involved, this exclusion does not apply to those sums the Named Insured become legally obligated to pay as damagesbecauseof:

1. Bodilyinjury, propertydamage, or personalor advertisinginjurythat occursduring the NamedInsured's ongoing operations at the project, or during such operations of anyone acting on the Named Insured's behalf;nor

2. Bodily injury or propertydamageincluded within the products-completedoperationshazard that arises out ofthose portionsof theprojectthat are not residentialstructures.

B. Condition4. Other Insuranceis amendedto add thefollowingsubparagraph4.b.(1)(c):

This insuranceis excessover:
(c) Any of the other insurancewhetherprimary,excess,contingentor any other basis that is insuranceavailable to the Named Insured as a result of the Named Insured being a participant in a consolidated(wrap-up) insuranceprogram, but only as respectsthe NamedInsured'sinvolvementin that consolidated(wrap-up) insuranceprogram.

C. DEFINITIONSis amendedto add thefollowingdefinitions:

Consolidated(wrap-up)insuranceprogrammeans a construction,erection or demolitionproject for which the prime contractor/projectmanager or owner of the construction project has secured general liability insurance covering some or all of the contractorsor subcontractorsinvolved in the project, such as an Owner Controlled InsuranceProgram(O.C.I.P.)or ContractorControlledInsuranceProgram(C.C.I.P.).

Residentialstructuremeans any structurewhere 30% or more of the square foot area is used or is intended to be used for humanresidency,includingbut notlimitedto:

1. single or multifamily housing, apartments, condominiums, townhouses, co-operatives or planned unit developments;and

2. the common areas and structures appurtenantto the structures in paragraph1. (including pools, hot tubs, detachedgarages,guest housesor any similarstructures).

However,when there is no individualownershipof units, residentialstructuredoes not include military housing, college/universityhousing or dormitories,long term care facilities, hotels or motels. Residentialstructurealso does not includehospitalsor prisons.
7034315572CNA74858XX(1-15) PolicyNo:
6Page17 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission. 00020007270343155729241
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79

CNA PARAMOUNT
Architects,Engineersand SurveyorsGeneralLiability
Extension Endorsement
This WRAP-UPEXTENSION:OCIP, CCIP, OR CONSOLIDATED(WRAP-UP)INSURANCEPROGRAMSProvision does not apply to any personor organizationwho otherwisequalifiesas an additionalinsuredon this CoveragePart.

All other termsand conditionsof thePolicyremainunchanged.

This endorsement,which formsa part of andis for attachmentto thePolicyissuedby the designatedInsurers,takes effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and expiresconcurrentlywith said Policy.
7034315572CNA74858XX(1-15) PolicyNo:
6Page18 of 18 EndorsementNo:

VALLEY FORGE INSURANCE COMPANY Effective Date: 09/01/2024BKF ENGINEERSInsuredName:

CopyrightCNA All Rights Reserved. Includes copyrightedmaterialof Insurance ServicesOffice, Inc., with its permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 CNA
II

DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE Business Auto Policy
Policy Endorsement
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: BKF ENGINEERS
Endorsement Effective Date: 09/01/2024

SCHEDULE
Name Of Person(s) Or Organization(s):

ANY PERSON OR ORGANIZATION THAT THE NAMED INSURED IS OBLIGATED TO PROVIDE INSURANCE

WHERE REQUIRED BY A WRITTEN CONTRACT OR AGREEMENT IS AN INSURED,BUT ONLY WITH RESPECT

TO LEGAL RESPONSIBILITY FOR ACTS OR OMISSIONS OF A PERSON/ORGANIZATION FOR WHOM LIABILITY COVERAGE IS AFFORDED UNDER THIS POLICY.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A. 1. of Section II - Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph 0.2. of Section I - Covered Autos Coverages of the Auto Dealers Coverage Form.

Form No: CA 20 48 10 13
Endorsement Effective Date:09/01/2024
Endorsement No: 5; Page: 1 of 1
Underwriting Company: Transportation Insurance Company, 151 N Franklin St, Chicago, IL 60606 © Copyright Insurance Services Office, Inc., 2011
Policy No: 7034315569
Policy Effective Date: 09/01/2024
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 CNA
II

ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY
Business Auto Policy
Policy Endorsement
It is understood and agreed that this endorsement amends the BUSINESS AUTO COVERAGE FORM as follows:

SCHEDULE
Name of Additional Insured Person Or Organization

ANY PERSON OR ORGANIZATION THAT YOU ARE REQUIRED BY WRITTEN CONTRACT OR WRITTEN AGREEMENT TO NAME AS AN ADDITIONAL INSURED.

1. In conformance with paragraph A.1.c. of Who Is An Insured of Section II - LIABILITY COVERAGE, the person or organization scheduled above is an insured under this policy.

2. The insurance afforded to the additional insured under this policy will apply on a primary and non-contributory basis if you have committed it to be so in a written contract or written agreement executed prior to the date of the "accident" for which the additional insured seeks coverage under this policy.

All other terms and conditions of the policy remain unchanged This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy.

Form No: CNA 71527XX ( 10-2012)
Endorsement Effective Date:09/01 /2024
Underwriting Company: Transportation Insurance Company, 151 N Franklin St, Chicago, IL 60606 © Copyright CNA All Rights Reserved.

Policy No: 7034315569
Policy Effective Date: 09/01/2024

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 Business Auto Policy
Policy Endorsement

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured:

Endorsement Effective Date:

SCHEDULE
Name(s) Of Person(s) Or Organization(s):

ANY PERSON OR ORGANIZATION FOR WHOM OR WHICH YOU ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT TO OBTAIN THIS WAIVER FROM US. YOU MUST AGREE TO THAT REQUIREMENT PRIOR TO LOSS.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization.

Policy No:

Policy Effective Date:

Form No: CA 04 44 10 13
© Copyright Insurance Services Office, Inc., 2011
BKF Engineers
09/01/2024
7034315569
09/01/2024
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Countersigned by
Authorized Representative
(1) Printed in U.S.A.Form WC 04 03 06
Policy Expiration Date:

WAIVER OF OUR RIGHT TO RECOVER FROM

OTHERS ENDORSEMENT - CALIFORNIA
Endorsement Number:Policy Number:

Effective Date: Effective hour is the same as stated on the Information Page of the policy.

Named Insured and Address:

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration.

SCHEDULE
Person or Organization Job Description
Any person or organization from whom you are required by written contract or agreement to obtain this waiver of rights from us
57WEOK8H0Z
09/01/2024
BKF Engineers
2100 Franklin Street, Suite 4C
Oakland, CA 94612
09/01/2025
Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 Policy Number: DPR5033049

2. The specific nature and extent of the injury or damage that has been sustained; and

3. How the INSURED first became aware of such CIRCUMSTANCE(S), then any CLAIM(S) that may subsequently be made against the INSURED arising out of such reported CIRCUMSTANCE(S) shall be deemed to have been made on the date first written notice of the CIRCUMSTANCE(S) was received by the Company. This right conferred upon the INSURED in this Paragraph shall terminate at the end of the POLICY PERIOD and shall not exist during the Automatic Extended Reporting Period or Optional Extended Reporting Period.

XI. OTHER CONDITIONS
A Cancellation
This Policy may be canceled by the NAMED INSURED by surrender thereof to the Company or any of its authorized agents or by mailing to the Company written notice stating when thereafter the cancellation shall be effective. This Policy may be canceled by the Company by mailing to the NAMED INSURED, at the address stated in Item 1. of the Declarations, written notice slating when, not less than thirty (30) days thereafter (or ten (10) days thereafter for non-payment of premium), such cancellation shall be effective. The mailing of notice as aforesaid shall be sufficient proof of notice. The time of surrender or the effective date and hour of cancellation stated in the notice shall become the end of the POLICY PERIOD. Delivery of such written notice either by the NAMED INSURED or by the Company shall be equivalent to mailing.

If this Policy is canceled, earned premium shall be computed in accordance with the Company's guidelines with respect to cancellation. Premium adjustment may be made either at the time cancellation is effected or as soon as practicable after cancellation becomes effective, but payment or tender of unearned premium is not a condition of cancellation.

B. Action Against The Company
No action may be brought against the Company unless, as a condition precedent thereto, there shall have been full compliance with all of the terms of this Policy, nor until the amount of the INSURED'S obligation to pay shall have been finally determined either by judgment against the INSURED in a contested proceeding after final judgment has been rendered and any appeal decided, or by written agreement of the INSURED, the claimant and the Company. No person or organization shall have any right under this Policy to join the Company as a party to any action against the INSURED to determine the INSURED'S liability, nor shall the INSURED or the INSURED'S legal representative join the Company in such action. Bankruptcy or insolvency of the INSURED or the INSURED'S estate shall not relieve the Company of any of its obligations hereunder.

C. Assignment
This Policy may not be assigned or transferred without written consent of the Company.

D. Subrogation
In the event of any payment under this Policy, the Company shall be subrogated to all the INSURED'S rights of recovery therefor against any person or organization, and the INSURED shall execute and deliver instruments and papers and do whatever else is necessary to secure such rights. The INSURED shall do nothing after a CLAIM(S) to prejudice such rights.

However, it is agreed that the Company waives its rights of subrogation under this Policy against clients of the INSURED as respects any CLAIM(S) arising from PROFESSIONAL SERVICES, or CONTRACTING SERVICES under the client's contract requiring waiver of subrogation, but only to the extent required by written contract.

LDD 050 1116 Page 15 of 16 8/18/2024 7:15:42 PM
© 2016 X.L. America, Inc. All Rights Reserved.

May not be copied without permission.

Docusign Envelope ID: 366619B5-42F1-49A6-894A-93023EBADB79 April 28, 2026

CONSENT CALENDAR
Item No. 4F.

City Council Agenda Report
AMENDMENT NO. 8 TO PROFESSIONAL SERVICES AGREEMENT NO. 19-01 WITH YUNEX, LLC FORTRAFFIC SIGNAL MAINTENANCE SERVICES

PREPARED BY PRESENTED BY
Norm Wray, Senior Engineering Technician Norm Wray, Senior Engineering Technician

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Mina Mikhael, Director of Public Works/City Engineer Aaron France, City Manager

RECOMMENDED ACTION
1) Approve Amendment No. 8 to the Professional Services Agreement (PSA No.19-01) with Yunex, LLC, for traffic signal maintenance services and dispense with competitive bidding pursuant to Section 3.28.080(H) of the Buena Park Municipal Code based on the City Council's finding that the proposed amendment is in the best interests of the City as service rates remain below average market rate; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the Amendment; and 3) Authorize the City Manager and City Clerk to execute the Amendment in final form.

PREVIOUS CITY COUNCIL ACTION
The City Council approved the original PSA No. 19-01 on January 8, 2019, and has since approved seven amendments to extend the term of the agreement, modify the services performed, and adjust the compensation paid in consideration for the services. The most recent amendment, approved in June 2025, is scheduled to expire on June 30, 3026.

DISCUSSION
Maintaining traffic signals in the City is vital for safety, flow, and compliance. Properly functioning signals reduce accidents, optimize traffic patterns, and improve pedestrian safety. Consistent maintenance ensures compliance with traffic standards, aid emergency response, and fosters public confidence in the City’s transportation infrastructure. Additionally, well-maintained signals support data collection for traffic management and planning.

The City owns 86 existing traffic signalized intersections, including five signals on the Beach Boulevard corridor which are coordinated by Caltrans. The City also operates several flashing beacons and radar speed feedback signs.

Since August 2012, traffic signal maintenance in the City has been provided through contracts with outside companies. The City worked with Aegis ITS for traffic signal maintenance from 2012 through 2016, and has worked closely with Siemens since 2016. In 2021, Siemens separated its Intelligent Transportation Systems (ITS) business into a new entity under the name of Yunex, LLC. This name change was incorporated into Amendment No. 2 to the PSA previously approved by the City Council. Staff has been very satisfied with the work Siemens/Yunex has produced throughout the entire contract term and desires to extend the contract for one additional year.

Yunex has locally-based traffic signal technicians, as well as a significant inventory of spare parts. This allows them to respond quickly in the event of an emergency or during after-hour call-outs for maintenance. Based on their prior performance, staff has elected to move forward with Yunex for an additional year without soliciting additional bids.

Yunex has asked the City to authorize a 3.0% increase in the contract costs based on an increase in the Consumer Price Index (CPI). This increase would represent the sixth cost increase in the contract since it began in 2016, and staff believes that the increase is supported by the regional CPI. Staff worked with the City Attorney in preparing the proposed Amendment No. 8 that is presented for the City Council’s consideration.

Municipal Code Section 3.28.080 (H) allows the City to dispense with competitive bidding when Council determines it is in the best interest of the City and states the basis for its determination. Staff completed a survey and compared the proposed labor and equipment rates of the amendment and has found that they are lower than comparable labor and equipment rates in other current bids for similar work in other jurisdictions. As such, competitive bidding would not result in lower rates than are currently available to the City.

BUDGET IMPACT
The cost for routine maintenance (monthly inspection of each traffic signal and other items) will be $110,000.64 annually. This represents an annual increase of 3.0%, as discussed above. This cost is within the proposed FY 2026-27 budget for this item and will not require any changes to the budget.

Extraordinary maintenance and emergency call-outs are estimated to cost $270,000 annually. Therefore, the proposed PSA has a “not-to-exceed” cost of $270,000 per year for extraordinary maintenance. The maintenance expenditures vary from year-to-year as they depend on the amount of extraordinary maintenance done.

The total contract amount for routine and extraordinary maintenance is expected to be up to $380,000.64 annually.

These costs are included in the proposed FY 2026-27 budget in the traffic signal maintenance account (11-560230- 6240).

Attachments
Ammendment No 8 to PSA 19-01 Att 1 of 2 Amendment.pdf
Ammendment No 8 to PSA 19-01 Att 2 of 2 Exhibits B and C.pdf PAGE 3 OF 3

CITY OF BUENA PARK
Department of Public Works

Amendment No. 8 to Professional Services Agreement (PSA) No. 19-01

PROJECT NAME: Traffic Signal Maintenance Services

SCOPE OF WORK: City-wide, extraordinary traffic signal maintenance services

CONTRACTOR: Yunex, LLC
9225 Bee Cave Road – Building B, Suite 201
Austin, TX 78733

DATE: April 28, 2026

WHEREAS, the City of Buena Park (“CITY”) and Siemens Mobility, Inc., now owned and operated by Yunex, LLC, (“CONSULTANT”), previously entered into that certain Professional Services Agreement No. 19-01, dated as of January 8, 2019 (the “ Original Agreement”), pursuant to which CITY contracted with CONSULTANT to provide signal maintenance and repair services at eighty -six (86) signal locations within the CITY, as the specific “Services” provided at each location are described further in the Original PSA;

WHEREAS, the CITY and CONSULTANT (at times jointly hereinafter the “Parties” and individually a “Party”) have heretofore entered into seven amendments to the Original Agreement, the last of which was dated June 2025 (cumulatively the “Amendments”), by and through such Amendments the Parties have extended the term, modified the S ervices to be performed, modified the compensation to be paid, and made other revisions to terms and conditions of the Original Agreement (with the Original Agreement as modified by the Amendments hereinafter the “Agreement”);

WHEREAS, the current term of the Agreement is scheduled to expire on June 30, 2026, and the Parties, being mutually satisfied with the other’s performance of the Agreement , now desire to further amend the Agreement to again extend the term for an additional year and to increase the compensation to be paid CONSULTANT during the extended term to account for cost of living adjustments.

NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. RECITALS. The foregoing recitals are true and correct and incorporated as a material part of this Amendment No. 8 to the Agreement (“Eighth Amendment”).

2. TERM. The term of th is Eighth Amendment to the Agreement shall commence on July 1, 2026 (“Commencement Date”), and it shall remain in full force and effect until June 30, 2027 , unless sooner terminated as provided in Section 10 of the Agreement.

3. SERVICES. During the term of this Eighth Amendment, CONSULTANT shall continue to provide those Services to the CITY as defined in the Agreement.

4. COMPENSATION. As of the Commencement Date, Section 5 of the Agreement (Compensation) shall be deleted in its entirety and replaced with the following:

5. COMPENSATION.

5.1 Compensation for Routine Maintenance Services. As full and complete compensation for CONSULTANT’s routine maintenance services provided under this Agreement, CITY shall pay CONSULTANT the total “NOT -TO-EXCEED” amount of $ 9,166.72 per month for a total of PAGE 2 OF 3
$110,000.64 during the term of th e Eighth Amendment, as set forth in the MONTHLY MAINTENANCE PROPOSAL FEE SHEET, attached as Exhibit “B” to the Eighth Amendment and incorporated by this reference. No claims for additional compensation shall be allowed unless authorized in advance by the CITY in writing. Any additional work or expenses authorized by the CITY shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate agreed to in writing and in advance by the Parties. The CITY shall make payment for additional services and expenses in accordance with Section 6.0 of the Agreement.

5.2 Compensation for Extraordinary Maintenance Services . Subject to the maximum compensation amount hereafter provided, the CITY shall compensate the CONSULTANT for extraordinary maintenance services provided during the term of this Eig hth Amendment based on the hourly rates set forth in the EXTRAORDINARY MAINTENANCE PROPOSAL FEE SHEET attached as Exhibit "C" to the Eighth Amendment and incorporated by this reference.

CONSULTANT’s provision of any extraordinary maintenance services shall be subject to the CITY’s advance written approval by way of a written notice to proceed, and only to the extent of such written notice to proceed. The maximum, “NOT -TO-EXCEED” compensation amount, including reimbursement for expenses, if any, that the CONSULTANT is entitled to receive for extraordinary maintenance services under this Eighth Amendment is $270,000.00.

5. EXHIBIT REPLACED. Exhibit “B” (MONTHLY MAINTENANCE PROPOSAL FEE SHEET) and Exhibit “C” to the Agreement (EXTAORDINARY MAINTENANCE PROPOSAL FEE SHEET) are hereby replaced and superseded with the new Exhibit “B” and “C” attached respectively to this Eighth Amendment.

6. INCORPORATION. Except as expressly amended herein, all other terms and provisions of the Agreement shall remain in full force and effect.

PAGE 3 OF 3

CITY OF BUENA PARK YUNEX, L.L.C.

A California Municipal Corporation A Delaware Corporation

BY: BY:

Aaron France, City Manager Michael Hutchens, Western Operations Manager

ATTEST: BY:

Joshua Ferras, Project Manager

BY:

Adria M. Vicuña, MMC, City Clerk

APPROVE AS TO FORM:

BY:

Christopher Cardinale, City Attorney

PAGE 2 OF 3

EXHIBIT “B”

[MONTHLY MAINTENANCE PROPOSAL FEE SHEET]

PAGE 3 OF 3

EXHIBIT “C”

[EXTRAORDINARY MAINTENANCE PROPOSAL FEE SHEET]
FS-1S:\TRAFFIC FOLDERS\Traffic Signal Maintenance RFP 2016\RFP Signal Maintenance Contract 09-01-2016_Signal Tech_Final.docx

CITY OF BUENA PARK

PROPOSAL FEE SHEET

EXHIBIT B

MONTHLY MAINTENANCE

MAINTENANCE OF TRAFFIC SIGNALS AND APPURTENANCE,

INTERCONNECT, FLASHING BEACONS, ILLUMINATED STREET NAME

SIGNS, SAFETY LIGHTS AND CCTV CAMERAS
Item
No. Item Description1
Unit
Quantity
Unit
Price
Total
Price
1 Routine inspection, preventive maintenance,
and repairs of traffic signal systems and
interconnect per Section III of the Special
Provisions.

Per intersection, per month:
82 Traffic
Signals
$
Each
$
Monthly
2 Routine inspection, preventive
maintenance, and repairs of flashing
beacons per Section III of the Special
Provisions.

Per location, per month:
16 Beacon
locations
$
Each
$
Monthly
3 Routine inspection, preventive maintenance,
and repairs of safety lights per Section III of
the Special Provisions.

Per light, per month:
329
Lights
$
Each
$
Monthly
4 Routine inspection, preventive maintenance,
and repairs of internally illuminated street
name signs per Section III of the Special
Provisions.

Per sign, per month:
290
IISNS
$
Each
$
Monthly
5 Routine inspection, preventive maintenance,
testing, and repairs of CCTV installations
per Section III of the Special Provisions.

Per location, per month
32 Locations
$
Each
$
Monthly
TOTAL PROPOSAL AMOUNT FOR MONTHLY ROUTINE MAINTENANCE $

MONTHLY
A. TOTAL PROPOSAL AMOUNT FOR ANNUAL ROUTINE MAINTENANC $

TOTAL PROPOSAL AMOUNT FOR ANNUAL ROUTINE MAINTENANCE WRITTEN IN WORDS:
1 The “Unit Quantity” shown is only an estimate for bidding purposes. The actual quantity may be significantly more or less. No adjustment in compensation will be provided per unit cost for actual quantities that are significantly more or less than the estimated quantities. In case of discrepancy between unit and total price, the unit price shall prevail.

The Unit Cost bid include providing all labor, equipment, and materials necessary to complete the work item. No additional compensation will be provided.
*
*Billed Monthly for Semi-Annual Work
86 40
2/18/2026

89.20 35.69

1.02 1.13

6.53*
7,671.20
571.04
335.58
327.70
261.20
9 ,166.72
110,000.64O
ne hundred ten thousand dollars, and sixty-four cents

FS-2S:\TRAFFIC FOLDERS\Traffic Signal Maintenance RFP 2016\RFP Signal Maintenance Contract 09-01-2016_Signal Tech_Final.docx

CITY OF BUENA PARK

PROPOSAL FEE SHEET

EXHIBIT C

EXTRAORDINARY MAINTENANCE

MAINTENANCE OF TRAFFIC SIGNALS AND APPURTENANCE,

INTERCONNECT, FLASHING BEACONS, ILLUMINATED STREET NAME SIGNS,

SAFETY LIGHTS AND CCTV CAMERAS

1. Labor2 Regular
Time Overtime
Signal Maintenance Superintendent $ $
Signal Maintenance Technicians $ $
Field Traffic Signalman $ $
Laborer $ $
Painter $ $
Engineer Technician $ $
Interconnect/Communications Specialist - Ethernet $ $
Fiber Optic Specialist $ $

2. Equipment2 Rate Per
Hour
Flex Lift (Hydraulic Boom) $
Pickup Truck $
Service Truck $
Service Ladder Truck $
Boom Ladder Truck (Man Lift) $
Concrete Saw and Water Truck $
Compressor with Tools $

3. Materials2
Actual invoice cost plus 15% markup. No compensation will be provided for wasted or unused materials
2 The Labor, Equipment, and Materials Rates shown shall be used only for emergencies and for extraordinary maintenance items that do not have an associated Unit Cost work item as called out in this Fee Sheet or when the COMPANY and the City cannot agree on a price. The specific times where “Overtime” rates apply and, the description of extraordinary maintenance is described in the Special Provisions.

Premium
Time
Unsafe
N/A
103.00
139.57
139.05 $175.10
174.07 $206.00
174.07 $206.00
164.80 $164.80
139.57
118.45
118.45
146.26
139.57
139.57
164.80 $164.80
185.40 $221.45
174.07 $206.00
174.07 $206.00

61.80 25.75

30.90 36.05

30.90 5.15
2/18/2026
Docusign Envelope ID: 047C929E-DFDF-4C53-B277-64A5B8365D4E April 28, 2026

CONSENT CALENDAR
Item No. 4G.

City Council Agenda Report

ACCEPTANCE OF GRANT FROM THE CALIFORNIA ENERGY COMMISSION (CEC) FOR PARTICIPATION INTHE CALIFORNIA AUTOMATED PERMIT PROCESSING (CALAPP) PROGRAM AND APPROVAL OFASSOCIATED GRANT AGREEMENT

PREPARED BY PRESENTED BY
Jose Ibarra , Building and Safety Manager Matt Foulkes, Director of Community and Economic Development

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Matt Foulkes, Director of Community & Economic
Development Aaron France, City Manager

RECOMMENDED ACTION
1) Accept a grant from the California Energy Commission (CEC) for participation in the California Automated Permit Processing (CalAPP) Program in the amount of $60,000; 2) Approve the grant agreement and ratify the City Manager's signature on said grant agreement; 3) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; and, 4) Allocate $60,000 from the undesignated General Fund balance for this purpose.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The City was awarded a $60,000 grant from the California Energy Commission (CEC) through the California Automated Permit Processing (CalAPP) Program. This program provides funding to local jurisdictions to support the adoption and ongoing implementation of automated, online permitting systems for residential solar energy systems. The City has already implemented an automated solar permitting platform, Symbium, which enables instant permit issuance for qualifying residential solar systems. This implementation has improved permitting efficiency, reduced plan review times, and enhanced service delivery for residents and contractors.

Although the Symbium platform has already been deployed, the CalAPP Program allows grant funds to be used for eligible ongoing costs associated with maintaining and enhancing the system. The Building Division intends to utilize the awarded funds to support continued use of the Symbium platform, including system integration with the City’s permitting software, staff training, and related implementation efforts. Specifically, the funding may be used to support integration between the automated solar permitting platform and the City’s permitting system, which will further streamline workflows, improve data tracking, and enhance the overall user experience.

The City was awarded $60,000 in CalAPP funding based on its population category and participation in the program. The City has already met program requirements for implementing an automated solar permitting platform and is currently listed as an active participating jurisdiction. As required by the grant program, funding will be provided on a reimbursement basis for eligible expenditures incurred after execution of the agreement. The City is responsible for demonstrating compliance with program requirements and may be required to provide reporting related to solar permitting activity.

Approval of the grant agreement will allow the City to formally accept the funding and leverage it to enhance its existing permitting infrastructure, improve operational efficiency, and continue supporting solar energy adoption within the community. The City’s participation in the CalAPP Program positions the City as a leader in adopting efficient, technology-driven permitting solutions that improve service delivery while supporting renewable energy development.

BUDGET IMPACT
The City will receive up to $60,000 in grant funding from the California Energy Commission. There is no local match required and grant funds will be reimbursed to the City based on eligible expenditures in accordance with the grant agreement. Staff recommends a budget allocation in the amount of $60,000 from the undesignated General Fund balance for this purpose.

Attachments
Final Distribution APP-22-304 City of Buena Park.pdf
City of Buena Park CalAPP Grant Application.pdf

STATE OF CALIFORNIA

GRANT AGREEMENT
CEC-146 (Revised 3/2019) CALIFORNIA ENERGY COMMISSION

RECIPIENT AGREEMENT NUMBER
City of Buena Park APP-22-304

ADDRESS AGREEMENT TERM

6650 Beach Blvd.

Buena Park, CA 90620
06/28/2023 to 05/31/2027
The effective date of this Agreement is either the start date or the approval signature date by the California Energy Commission representative below, whichever is later. The California Energy Commission shall be the last party to sign. No work is authorized, nor shall any work begin, until on or after the effective date.

PROJECT DESCRIPTION
The parties agree to comply with the terms and conditions of the following Exhibits which are by this reference made a part of the agreement.

Exhibit A – Application with Scope of Work Page(s): 4
Exhibit B – APP General Terms and Conditions Page(s): 5 Exhibit C – Contact List Page(s): 1

REIMBURSABLE AMOUNT

$ 60,000

MINIMUM MATCH SHARE REQUIRED
$ 0

TOTAL OF REIMBURSABLE AMOUNT AND MINIMUM MATCH
$ 60,000

The undersigned parties have read the attachments to this agreement and will comply with the standards and requirements contained therein.

CALIFORNIA ENERGY COMMISSION CONTRACTOR

AUTHORIZED SIGNATURE DATE AUTHORIZED SIGNATURE DATE

NAME NAME
Adrienne Winuk

TITLE TITLE
Contracts, Grants, and Loans Office Manager

CALIFORNIA ENERGY COMMISSION ADDRESS
715 P Street, MS 18, Sacramento, CA 95814

Aaron France
6/29/2023
City of Buena Park
6/29/2023
ATTACHMENT 01
Grant Application Form - EXHIBIT A
California Automated Permit Processing (CalAPP) Program 1:. APPLICANT INFORMATION {REQUIRED) ____ _
Jurisdiction Name (please use full legal name as it would appear on the executed grant):

City of Buena Park
Jurisdiction Type (select one):
�City Dcounty D City and County
Current Estimated Population State of California Degartment of Finance Demograghics (https://dof .ca .gov/forecasting/Demographics/):
0Less than 50,000 D From 100,000 to 200,000
!X! From 50,000 to 99,999 D Greater than 200,000
Project Manager Name Alex Lester
(serves as point
of contact for all Street Address 6650 Beach Blvd
communications) City and Buena Park 90620
Zip Code
Phone Number (714) 562-3639
E-Mail Address [email protected]

2. FUNDING (R�QU!R�D)
Assigned Maximum Grant Amount (select lll1Jn
D Group 1 ($40,000): Population less than 50,000
!XI Group 2 ($60,000): Population from 50,000 to 99,999 D Group 3 ($80,000): Population from 100,000 to 200,000 D Group 4 ($100,000): Population greater than 200,000
June 2023 Page 1 of 4
CalAPP Attachment 01
APP-22-304
City of Buena Park
·3. PROJECTINFORMATXO� (REQUIRED)_����----�
A. Online, automated solar permitting platform to be adopted:

OsolarAPP+
IX! Other. If selected, complete Section 4 (''Additional Information'') B. Please select allowable budget item(s) anticipated to be used (Select at least one):
� Ongoing in-house staff labor costs associated directly with adoption and maintenance of the platform
IX] Ongoing third-party or consultant time associated directly with adoption and maintenance of the platform
IXI Ongoing staff training and education, specific to the platform D Ongoing training events for local installers, specific to the platform IXI Essential hardware or equipment necessary to support adoption of the platform
jXI Maintenance, such as adding support for energy storage paired with solar energy system permitting, and subscrfption cost for permit tracking software in support of adopted permitting platform
C. Estimated Project Timeline*
*Enter actual dates if activities already began
�--
Activity Date (Month/Year)
Begin Development/Pilot 06/2023
Fu II Adoption 08/2023
Staff Training 08/2023
Training for Local Installers 09/2023
June 2023 Page 2 of 4
CalAPP Attachment 01
APP-22-304
City of Buena Park

4. ADDITTONAll lNFORMAlJON (if applj�bJ�)
NOTE: Only complete this section if you implement a platform other than SolarAPP+ Please identify whether the following features are supported by the implemented platform. All features are required for the platform to qualify for funding. CEC staff will verify prior to payment approval.

Performs an automated plan review for residential solar energy systems that completes automatic code compliance checks based on user inputs (such as a contractor), thereby enabling or otherwise issuing permits instantly when the project is confirmed as code compliant, without the need for human review
Supports online, immediate fee payment once an application is complete, which may include auto-invoicing of permit fee costs Supports immediate generation of a permit job card following payment confirmation
Blocks noncompliant applications from receiving a permit EITHER: 1) Stand-alone permitting tool; OR 2) Integrates with current software and inspection platform already in use S. REPORTING (REQUIRED)
Following adoption and verification of a qualifying platform, the Energy Commission may request, and the Recipient will provide if requested, annual data on the number of permits issued for solar energy systems and a solar energy system paired with an energy storage system including relevant characteristics of those systems, such as system capacity.

Please indicate your acceptance of these terms.

June 2023 Page 3 of 4
CalAPP Attachment 01
�Yes □ No
�Yes □ No
IZ]Yes □ No
�Yes □ No
�Yes □ No
�Yes □ No
APP-22-304
City of Buena Park

6. CERTIFICATION (REQUIRED) __
• I am authorized to complete and sign this form on behalf of the applicant. • I authorize the California Energy Commission to make any inquiries necessary to verify the information presented in this application. • I have read and understand the terms and conditions contained in this solicitation. I accept the terms and conditions contained in this solicitation on behalf of the applicant, and the applicant is willing to enter into an agreement with the Energy Commission to conduct the proposed project according to the terms and conditions without negotiation.
• I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Name of Authorized Alex Lester
Representative:

Title:

Phone Number:

E-mail Address:

Date:

Signature of
Authorized
Representative:

June 2023
Senior Building Inspector
(714) 562-3639
[email protected]
04/27/2023
�
�
NOTE: Do not overlap signature with surrounding border lines.

CalAPP Attachment 0 1
APP-22-304
City of Buena Park
June 2023 Page 1 of 5 APP-22-304
City of Buena Park

California Automated Permit Processing (CalAPP) Program ATTACHMENT 2 – Terms and Conditions

Added language appears in bold underlined font and deleted language appears in strikethrough and within square brackets.

1. Background and Authority for this Grant

California Senate Bill 129 (2021) included an appropriation to the California Energy Commission (CEC) to support a grant program for cities, counties, or cities and counties to establish online solar permitting.

2. Documents Incorporated by Reference and Priority

Incorporated by reference into this agreement are the following documents:

A. Grant Funding Opportunity (GFO) 21-402.

B. Recipient’s application to CalAPP.

As between and the incorporated documents and the remainder of this Agreement, the rest of this Agreement takes priority in case of a conflict.

3. Budget, Invoices, and Payments

a) The CEC is only obligated to reimburse the Recipient for paid costs that are (1) incurred during the Agreement Term; (2) invoiced within the required timeframes of this Agreement; (3) not more than this Agreement’s budget; and (4) reasonable, actual, and allowable expenses under this Agreement.
b) Recipient acknowledges that the funds under this Agreement have a liquidation date of June 30, 2027, a legal timeframe after which the CEC has no authority to pay the funds. In addition, it takes the CEC administrative time to review, approve, work with the Recipient to correct any errors in, and request the State Controller’s Office to pay invoices. Accordingly, Recipient acknowledges that if it does not submit accurate invoices by March 30, 2027, for all amounts due under the Agreement, it risks not receiving payment, and relinquishes all rights to such payments should the CEC not pay it by the liquidation date. Recipient acknowledges that time is of the essence in invoicing by March 30, 2027, for all amounts due under this Agreement.

The Recipient may request payment from the Energy Commission at any time during the term of this Agreement after successful adoption of a qualifying solar permitting platform as verified by the CEC, but no more frequently than monthly. Recipient must use the CAM provided template invoice spreadsheet.

c) If invoicing for in-house staff time, the template invoice spreadsheet must identify the employee’s name, hours worked, and billing rate to be included as a reimbursable expense.

d) Unallowable costs include:
• Software not related to the adoption of a qualifying online, automated permitting platform.

June 2023 Page 2 of 5 APP-22-304
City of Buena Park

• Any costs incurred or activities conducted prior to entering into a grant agreement with the Energy Commission or incurred after the grant agreement has ended. • Typically excluded items such as food and beverages.
• Advertising costs.
• Fines and penalties.
• Permit processing fees charged by operator of an online platform. • All other costs not identified as allowable.
• Unreasonable amounts or rates.

4. Certification

By signing this Agreement, Recipient hereby certifies that all funds received pursuant to this Agreement shall be spent exclusively for its CalAPP project in compliance with this Agreement. The Recipient further certifies that it shall comply with all applicable laws in performing this Agreement.

5. Nondiscrimination Statement of Compliance

During the performance of this Agreement, the Recipient and its subcontractors will not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, or denial of family care leave.

The Recipient and its subcontractors will ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

The Recipient and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Sections 12990 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part of it as if set forth in full. The Recipient and its subcontractors will give written notice of their obligations under this section to labor organizations with which they have a collective bargaining or other Agreement.

The Recipient shall include the nondiscrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.

6. Drug-Free Workplace Certification

By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply and will ensure its subcontractors will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.). In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following June 2023 Page 3 of 5 APP-22-304
City of Buena Park

has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements of the Act.
[By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.) and will provide a drug-free workplace by taking the following actions:

1) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited, and specifying actions to be taken against employees for violations as required by Government Code Section 8355(a).

2) Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:

• The dangers of drug abuse in the workplace;
• The person’s or organization’s policy of maintaining a drug-free workplace; • Any available counseling, rehabilitation, and employee assistance programs; and • Penalties that may be imposed upon employees for drug abuse violations.

3) Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed project:

• Will receive a copy of the company's drug-free policy statement; and • Will agree to abide by the terms of the company's statement as a condition of employment on the project. ]

In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

7. Americans With Disabilities Act

By signing this Agreement, the Recipient assures the CEC that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. Section 12101, et seq.), which prohibits discrimination on the basis of disability, as well as applicable regulations and guidelines issued pursuant to the ADA.

8. Accounting and Audit

The Recipient will keep separate, complete, and correct accounting of the costs involved in completing the Agreement. The Recipient agrees that the CEC, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Recipient agrees to maintain such records for possible audit for a minimum of three (3) years after the Agreement ends in any way. The Recipient June 2023 Page 4 of 5 APP-22-304
City of Buena Park

agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Recipient agrees to include a similar right of the CEC, the Bureau of State Audits, or their designated representative, to audit records and interview staff in any subcontract related to performance of this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 16.

Access to Sites and Records.

9. Public Works

The Recipient is responsible for complying with all applicable laws, which can include public works requirements under the Labor Code. Recipient acknowledges acceptance of Agreement funds may trigger public works laws (Labor Code Section 1720 et seq.), a requirement of which is to pay prevailing wages, applying to its entire project. If the project is public works then it is subject to compliance monitoring and enforcement by the Department of Industrial Relations. By signing this Agreement, Recipient certifies that it shall comply with all applicable Public Works laws and requirements.

10. Intellectual Property

As between the Recipient and the CEC, the Recipient owns all intellectual property it or its subcontractors create under this Agreement. The CEC has a no-cost, non-exclusive, transferable, irrevocable, royalty-free, worldwide, perpetual license to use, publish, translate, modify, and reproduce all intellectual property, such as the products identified in Section 2. above, for governmental purposes the Recipient or its subcontractors create under this agreement. The Recipient shall include a provision securing these rights for the CEC in all of its subcontractor agreements related to performance of this Agreement.

11. Amendment

No amendment or variation of this Agreement shall be valid unless made in writing and signed by both the Recipient and CEC.

12. Governing Law

This Agreement is governed by the laws of the State of California as to interpretation and performance.

13. Independent Capacity

In the performance of this Agreement, Recipient and its agents, subcontractors, and employees will act in an independent capacity and not as officers, employees, or agents of the CEC or the State of California.

14. Severability

If any provision of this Agreement is unenforceable or held to be unenforceable, all other provisions of this Agreement will remain in full force and effect.

15. Waiver
June 2023 Page 5 of 5 APP-22-304
City of Buena Park

No waiver of any breach of this Agreement constitutes waiver of any other breach. All remedies in this Agreement will be taken and construed as cumulative, meaning in addition to every other remedy provided in the Agreement or by law.

16. Access to Sites and Records

The Recipient shall provide during the Agreement and for at least 3 years after the Agreement ends in any way to the CEC or its representatives reasonable access to all project sites and to all records related to this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 8. Accounting and Audit.

17. Termination Without Cause

The CEC may terminate this Agreement without cause upon giving written notice to the Recipient. In this event, the Recipient will use all reasonable efforts to mitigate its expenses and obligations.

18. Third-Party Beneficiary

The Recipient shall in every subcontract under this Agreement include a provision indicating the CEC is a third-party beneficiary to the agreement.

19. Survival of Terms

The following terms survive this Agreement no matter how the agreement ends, such as by its own terms or via termination:

• 8. Accounting and Audit
• 9. Public Works
• 10. Intellectual Property
• 12. Governing Law
• 14. Severability
• 15. Waiver
• 16. Access to Sites and Records
• 18. Third-Party Beneficiary

Exhibit C

CONTACT LIST

June 2023 Page 1 of 1 APP-22-304
City of Buena Park

California Energy Commission Recipient
Commission Agreement Manager:

Adam Van Winkle
California Energy Commission
715 P Street, MS-45
Sacramento, CA 95814
Phone: 916-891-9060
e-mail: [email protected]

Project Manager:

Alex Lester
6650 Beach Blvd
Buena Park, CA 90620
Phone: (714) 562-3639
e-mail: [email protected]
Confidential Deliverables/Products
California Energy Commission
Contracts, Grants, and Loans Officer
715 P Street MS-18
Sacramento, CA 95814

Administrator:

Matt Foulkes
6650 Beach Blvd
Buena Park, CA 90620
Phone: (714) 562-3610
e-mail: [email protected]
Invoices, Progress Reports and Non-
Confidential Deliverables to:

California Energy Commission
Accounting Officer
715 P Street MS-2
Sacramento, CA 95814
Email PDF of Payment Request invoice
packet to: [email protected]
Accounting Officer:

Sung Hyun
6650 Beach Blvd
Buena Park, CA 90620
Phone: (714) 562-3713
e-mail: [email protected]

Legal Notices:

Tatyana Yakshina
Grants Manager
715 P Street MS-18
Sacramento, CA 95814
Phone: (916) 827-9294
e-mail: [email protected]

Recipient Legal Notices:

Chris Cardinale
13181 Crossroads Pkwy North, Ste 400 –
West Tower
City of Industry, CA 91746
Phone: (562) 699-5500
e-mail: [email protected]

April 28, 2026

CONSENT CALENDAR
Item No. 4H.

City Council Agenda Report

APPROVAL OF A BUDGET ALLOCATION FOR THE MICROGRID INCENTIVE PROGRAM (MIP) GRANT

PREPARED BY PRESENTED BY
Lotus Thai, Sustainability Manager Lotus Thai, Sustainability Manager

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Matt Foulkes, Director of Community & Economic
Development Aaron France, City Manager

RECOMMENDED ACTION
1) Approve a budget amendment in the amount of $25,000 for the MIP grant application fee.

PREVIOUS CITY COUNCIL ACTION
This item was discussed by City Council at the June 10, 2025, study session.

DISCUSSION
In 2023, the California Public Utilities Commission (CPUC) approved a new Microgrid Incentive Program (MIP) to be administered by investor-owned utilities such as Southern California Edison (SCE) within disadvantaged and vulnerable communities (DVCs). The MIP is a competitive grant program providing $200 million ($91.34 million to SCE customers) in funding to communities potentially affected by power outages, power shutoffs, and other disaster events. The goal of the program is to advance power critical services like fire stations, hospitals, etc.; advance climate resiliency technology; provide reliable energy to disadvantaged populations; and inform future clean energy initiatives.

Microgrid Incentive Programs Can Fund:

Up to $14 million per community microgrid project for management, engineering, and development costs, such as in front-of-the-meter batteries and clean generation resources Up to $3 million for Special Facilities-related costs
Up to $1 million for interconnection-related costs
Up to $25,000 for application development-related costs Since April 2025, City staff has worked with Clean Coalition, a non-profit organization dedicated to accelerating the transition to renewable energy, to apply for the Buena Park microgrid project. The project would include all buildings within the Civic Center (i.e. Police Department, City Hall and Community Center).

Clean Coalition charges a fee of $25,000 to prepare and submit the MIP grant application. This fee is reimbursed by the grant for application development-related costs. On April 1, 2026, SCE issued a remittance check in the amount of $25,000 to the City, which will be used to pay Clean Coalition.

BUDGET IMPACT
A budget amendment of $25,000 from the City’s undesignated General Fund balance is needed to upfront the cost of the Clean Coalition fee. A remittance check in this amount has been received by SCE.

April 28, 2026

CONSENT CALENDAR
Item No. 4I.

City Council Agenda Report
RESOLUTION DECLARING THE PROPERTY LOCATED AT 6591 BEACH BOULEVARD TO BE SURPLUSLAND PURSUANT TO GOVERMENT CODE SECTION 54220-54234

PREPARED BY PRESENTED BY
Matt Foulkes, Director of Community and Economic
Development
Matt Foulkes, Director of Community and Economic
Development

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Matt Foulkes, Director of Community & Economic
Development Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a Resolution declaring the City-owned real property located at 6591 Beach Boulevard, Buena Park, CA (the “Property”) to be “surplus land” pursuant to the California Surplus Land Act (California Government Code § 54220 et seq., the “SLA”).

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The California Surplus Land Act (SLA) dictates the process by which state and local government agencies may dispose of real property. The SLA’s requirements apply to both general law and charter cities, as well as real property assets owned by redevelopment “successor agencies.” Before a local agency may dispose of property the City Council must first take a formal action to declare the property to be either “surplus land” or “exempt surplus land”. This determination must be made during a public meeting and supported by evidence in the record before the City Council. If a property is declared “surplus land,” the City must advertise its availability for purchase or lease to affordable housing entities, affordable housing developers, school districts, and other agencies listed in the SLA.

The SLA preserves the City’s land use and zoning authority, and the Guidelines for implementing the Surplus Land Act issued by the Department of Housing and Community Development (“HCD”) allow the “notice of availability” to include reasonable conditions or restrictions on development of the Property that are imposed by the local agency, so long as those conditions or restrictions are reviewed in advance by HCD and do not prohibit housing.

The notice of availability period is 60-days, after which the agency must enter into a 90-day good faith negotiating period with any party responding with written interest in the subject property. If no party expresses interest in the surplus property, or if the agency is unable to reach terms with an interested party during the 90-day negotiating period, the agency is then free to dispose of the surplus land as otherwise permitted by California law and no longer needs to follow provisions of the SLA.

Staff has prepared a Resolution for the City Council’s consideration formally declaring the Property to be “surplus land” and authorizing staff to issue a notice of availability for the Property. The notice of availability would advise parties interested in developing housing on the Property of the City’s desire to see the existing building preserved, as well as its current designation as a Historical resource in the Conservation and Sustainability Element of the General Plan.

BUDGET IMPACT
There is no budget impact associated with this action.

Attachments
Attachment 1 - CC Resolution 6591 Beach Boulevard.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK,

CALIFORNIA, DECLARING CERTAIN REAL PROPERTY OWNED BY THE CITY TO BE “SURPLUS LAND” UNDER THE CALIFORNIA SURPLUS LAND ACT – 6591 BEACH BOULEVARD, BUENA PARK, CALIFORNIA

Recitals.

WHEREAS, the real property located at 6591 Beach Boulevard, Buena Park, CA (the “Property”) is improved with an approximately 1,058 square foot building that is designated Historical Resource within the City of Buena Park General Plan Conservation and Sustainability Element (Chapter 5, Table CS-1); and

WHEREAS, the City desires to market and consider offers to lease the Property subject to preservation of the building; and

WHEREAS, California’s Surplus Land Act (as amended by Assembly Bill 1486 and codified in Government Code sections 51036 et seq., the “Act”), and the Guidelines for Implementation of the Act (“Guidelines”) published by the Department of Housing and Community Development (“HCD”), require that the City Council, before approving the disposition of any real property owned by the City, first take formal action at a public meeting to declare the property to be “surplus land” and thereafter requires the City to comply with HCD’s disposition procedures for “surplus land”; and

WHEREAS, the Act and Guidelines authorize local agencies to impose reasonable development conditions or restrictions on the disposition of surplus land, provided any such conditions or restrictions are first reviewed by HCD and included in the City’s “notice of availability” distributed to the governmental entities and affordable housing sponsors identified in the Act; and further, the Ac t preserves the City’s local jurisdictional authority and discretion to approve land use, zoning, or entitlement decisions in connection with surplus land;

WHEREAS, the City Council has scheduled and conducted a public meeting at which it has considered staff reports and presentations, public testimony, and other evidence presented in connection with this matter, and all prerequisites to the adoption of this Resolution have been duly performed.

NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF BUENA PARK HEREBY FIND, DECLARE AND RESOLVE AS FOLLOWS:

SECTION 1 . Based upon staff reports, presentations, public testimony, and other evidence presented to the City Council during the public meeting at which this item was considered, the City Council finds and declares that the foregoing recitals are true and correct and incorporated into this Resolution as substantive findings and a material part hereof; and based upon such evidence, the City Council makes the additional factual findings and declarations set forth below in this Resolution.

SECTION 2. The City Council hereby declares the Property is “surplus land” pursuant to California Government Code § 54220 et seq., provided that the development of the Property recognizes the historic

RESOLUTION NO. _______

nature of the building and mak es every reasonable effort to retain and preserve the exterior of the building, and the proposed use is consistent with the General Plan and zoning code regulations applicable to the Property, as the same may be amended in the discretion of the City Council. Following adoption of this Resolution staff is authorized and directed to follow the procedures outlined in the California Surplus Land Act for disposition of surplus property.

SECTION 3. The City Manager is authorized and directed to submit a copy of this Resolution and draft notice of availability to the California Department of Housing and Community Development for review as contemplated by the Guidelines, and to take such further actions as are reasonably necessary to effectuate the purpose of this Resolution and to satisfy the pre-disposition requirements of the Act and Guidelines relating to the Property.

SECTION 4. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”), and approval of this Resolution is not subject to CEQA pursuant to CEQA Guidelines Sect ion 15060(c)(2). This action will not result in a direct or reasonably foreseeable indirect physical change in the environment, as it does not commit the City to a definite course of action and thus does not constitute a formal approval of any agreement related to the Properties pursuant to CEQA Guidelines Section 15352. Any future disposition or discretionary land use approvals relating to the Site will be subject to future CEQA review pursuant to CEQA Guidelines Section 15004, which provides direction to lead agencies on the appropriate timing for environmental review.

SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution, which shall become effective immediately upon adoption.

PASSED AND ADOPTED this ___ __ day of _______________ 2026 by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

_________________________________________
Mayor
ATTEST:

_______________________________
City Clerk

RESOLUTION NO. _______

I, Adria M. Vicuña, MMC, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this _____ day of ________________ _____.

______________________________________
City Clerk
April 28, 2026

CONSENT CALENDAR
Item No. 4J.

City Council Agenda Report

RESOLUTION UPDATING THE CITYWIDE RECORDS RETENTION SCHEDULE

PREPARED BY PRESENTED BY
Sarah Guerra, Administrative Assistant Sarah Guerra, Administrative Assistant

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Aaron France, City Manager Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt the resolution updating the Citywide Records Retention Schedule.

PREVIOUS CITY COUNCIL ACTION
On February 27, 2024, the City Council adopted Resolution No. 14811 adopting a Citywide Records and Information Management Program, and a Citywide Records Retention Schedule (Schedule). On June 10, 2025, the City Council adopted Resolution No. 14990 updating the Citywide Records Retention Schedule.

DISCUSSION
The Records Retention Schedule served to identify and categorize all records maintained by each City department, ensuring the efficient and systematic retention and disposal of City records. City Clerk staff members remain committed to maintaining a robust records management program and have proposed updates to ensure continued compliance with applicable laws and alignment with current departmental operations.

Revision to the Schedule are red-lined in the attachment to this agenda report.

BUDGET IMPACT
There is no budget impact associated with this item.

Attachments
Resolution - Updated Records Retention Schedule - 2026.pdf RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA , UPDATING THE CITYWIDE

RECORDS RETENTION SCHEDULE

WHEREAS, the City Clerk is responsible for the administration and management of City records and public r ecords and their retention as determined by their legal, fiscal , administrative and archival value; and

WHEREAS, California Government Code Sections 34090 provides for the disposition of City records and public records , including the destruction of dupli cate City records and public records that are no longer needed for reference, and in a manner prescribed by the legislative body of the City; and

WHEREAS, the City Clerk has also developed a Records Retention Schedule, attached hereto as Exhibit “ A,” for purposes of itemizing all records maintained by each department of the City that will facilitate the orderly and efficient retention and destruction of City records and public records; and

WHEREAS, each record series contained in the attached Records R etention Schedule has been examined and approved for retention or destruction by the City Attorney, the City Clerk and the appropriate Department Head; and

WHEREAS, the City Council desires to adopt the updated Records Retention Schedule in the form attached hereto.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The updated Record Retention Schedule, in the form attached to this Resolution as Exhibit “A” and made part by reference, is hereby adopted.

Section 2. The City Clerk is hereby authorized to and directed to retain and destroy records identified on the Records Retention Schedule and in accordance with the procedures contained in the Records and Information Management Program.

PASSED AND ADOPTED this 28th day of April 2026 by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

RESOLUTION NO. _______

_______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

I, Adria M. Vicuña, MMC, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of t he City Council of the City of Buena Park, held this 28th day of April 2026.

______________________________________
City Clerk

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
01-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
01-01-00 Administrative Materials
01-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
01-01-02 Correspondence & Reports - External City-wide CY+2, AR GC 34090; 2 year minimum Administrative Record, State of California Guidelines
01-01-03 Correspondence & Reports - Internal City-wide CY+2, AR GC 34090; 2 year minimum Administrative Record, State of California Guidelines
01-01-04 Departmental Goals/Objectives City-wide S+5 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
recommends retaining for 5 years after superseded.
01-01-05 Administrative Policies & Procedures Includes personnel rules and regulations, department policies and general administrative polices and
procedures.

City-wide S+5 GC 34090; 2 year minimum
CCP 343; 4 years to commence action
Administrative Record, State of California Guidelines
recommends retaining for 5 years after superseded.
01-01-06 Staff, Interdepartmental & Internal Committee
Meetings
Includes informal meeting agendas. City-wide EY+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
01-01-07 Surveys, Studies & Questionnaires - General
City
City-wide AC+2 GC 34090; 2 year minimum
State of California Guidelines; 2 years after completion for general studies and surveys
01-01-08 Supervisor's Personnel Files Includes supervisor files on employees. File sent to HR after employee separates from the City.

City-wide ACT Transitory Record; Maintain as long as necessary for current business activities.

GC 34090.7; Duplicate information may be destroyed
within the 2 year minimum retention requirement.

Duplicates must not be kept longer than the retention
life of the original record.
01-01-09 Text Messages Not related to a project. 60 Days Transitory Record; Maintain as long as necessary for current business activities.
01-01-10 Emails Not related to a project. 90 Days Transitory Record; Maintain as long as necessary for current business activities.

City Council Policy No. 27
01-01-11 Social Media, Calendars Not related to a project. 2 Years GC 34090; 2 year minimum requirement 01-01-12 Budget Workpapers, Departmental City-wide S+2 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit
Administrative Decision: Maintain departmental budget
workpapers until superseded plus 2 years since
information is compiled into the final budget and/or
Finance budget workpapers.
01-01-13 Payroll Files Maintained by the departments. Includes timesheets and Personnel Action Forms. Copies maintained in
each department for reference only.

City-wide ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum period. Duplicates must not be kept
longer than the retention life of the original record.

Administrative Record, State of California Guidelines
04-16-40 Public Hearing Notices Notices for City Council and boards, commissions and committees.

City-wide CY+4 GC 34090; 2 year minimum requirement
CCP 343; Statutes of limitations, 4 years
01-02-00 Reference Materials

CITYWIDE (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
01-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITYWIDE (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
01-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
01-02-02 Chronological Files City-wide ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum period. Duplicates must not be kept
longer than the retention life of the original record.

Administrative Record, State of California Guidelines
01-02-03 Professional Associations/Organizations City-wide CY+2 GC 34090d; 2 year minimum requirement Administrative Record, State of California Guidelines
01-02-04 Community Organizations/Foundations City-wide CY+2 GC 34090d; 2 year minimum requirement Administrative Record, State of California Guidelines
01-02-05 Complaints General complaints to City departments. Does not include claims against the City or formal complaints
with the Police Department.

City-wide AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Settlement of civil rights complaint plus
7 years
01-02-06 Mailing Lists Includes physical and electronic mailing lists. City-wide ACT Administrative Record; Maintain current version. 01-02-07 Community Information/Events City-wide CY+2, AR GC 34090; 2 year minimum Administrative Record, State of California Guidelines
Administrative Decision: Current year plus 2 years,
review annually for historical content
01-02-08 City-sponsored Event Planning For events sponsored and put on by the departments. CY+2, AR GC 34090; 2 year minimum Administrative Record, State of California Guidelines
Administrative Decision: Current year plus 2 years,
review annually for historical content
01-02-09 Historical Information/Events Photographs, Historical Projects, etc. Confirm with the City Clerk's Office on historical value. Transfer to City Clerk's Office.

City-wide H P GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Retain permanently for
historical value.
01-02-10 Public Relations Information / Handouts /
Speeches / Biographies
Public outreach. City-wide H EY+7, AR GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 7
Administrative Decision: Review before destruction for
potential historical content and reclassification to
Historical Information/Events as a permanent record.
01-02-11 Technical Reference City-wide ACT GC 34090.7; Duplicates and reference materials may be destroyed within the 2 year minimum.
01-02-12 Informational Brochures, Leaflets & Handouts City-wide CY+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
01-02-13 Employee Rosters City-wide S+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
Administrative Decision: Maintain rosters for 2 years
after superseded.
01-03-00 Materials from Other Agencies & Cities - Non-project Related ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
01-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITYWIDE (ALL DEPARTMENTS)
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
01-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
01-03-02 Federal Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-03 State Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-04 Regional/National Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-05 County Agencies Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-06 Adjacent Cities Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-03-07 Special Districts Correspondence & reports not attached to contracts, agreements or specific projects. Review annually for
content.

City-wide CY+2, AR GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
01-04-00 Grant Administration
01-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
01-04-02 CDBG Grant Applications & Agreements
Working Files
Departments are responsible for maintaining copies of
invoices paid toward grants and longer retention term
applies, as needed. City Clerk is responsible for the
executed grant agreement.

City-wide AFP+4 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report
for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 4 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
02-01-00 Clerk Administration
02-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-01-02 Oaths of Office For staff, council and boards and commissions. Clerk AT+6 GC 34090; 2 year minimum requirement State of California Guidelines; 6 years after termination for elected officials.
02-01-03 Special Projects & Programs Includes We Lead BP, BP Community Academy, Memorial Day Event and other special projects and
programs.

Clerk CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2
years for special projects.
02-01-04 Census Records Clerk S+10 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years for special projects.

Administrative Decision: Maintain census information
for 10 years after the census cycle to support the next census.
02-02-00 City Council & Governing Bodies
02-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-02-02 Agendas & Agenda Packets Agenda, staff reports, supplemental communications and all other supporting documentation for City
Council, Redevelopment Successor Agency and
Parking Authority regular and special meetings.

Clerk P GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
Administrative Decision: Maintain agenda packets
permanently for significant reference value.
02-02-03 Closed Sessions Reports City Attorney responses and supporting documentation Clerk C P GC 34090e; Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
02-02-04 Ceremonial Items Includes Mayoral certificates of proclamations, special commendation, certificates of recognition.

Clerk H CY+2, AR GC 34090; 2 years minimum
Potential historical content. Review for permanent
retention.
02-02-05 Minutes Includes City Council / Redevelopment Agency / Redevelopment Successor Agency Oversight Board,
Public Financing Authority.

Clerk V, H P GC 34090e; Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
02-02-06 Video Meeting Recordings Stored on the cloud and provided to the City on disk. Clerk CY+10 GC 54953.5; 30 days after recording Administrative Decision: Maintain meeting recordings
for the current year plus 10 years for reference value.

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-02-07 Speaker Identification Cards Clerk CY+2 GC 34090; 2 year minimum requirement CCP 1094.6; 90 days to file petition, 190 days to
respond to petition
State of California Guidelines; Maintain for the Current Year plus 2 years
02-02-08 Mayor & Councilmember Correspondence General correspondence to or from outside sources. Clerk / Manager
CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
02-02-09 Council Calendar Events Events that councilmembers and/or the mayor may attend or host – planning timelines, invitations,
program, script, attendance lists, recognition lists,
invoices and follow up correspondence.

Clerk H CY+2, AR GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Current year plus 2 years,
review annually for historical content
02-02-10 Sexual Harrassment Training Certificates Clerk CY+2 2 CCR 11024(b)(2); Maintain certificates at least 2 years.
02-03-00 Boards, Commissions & Committees - Membership Materials 02-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-03-02 Administrative Files Attendance reports, web page development, meeting calendars, communications to staff liaisons, training
and resource materials, appointment, termination and
leave of absense correspondence, programmatic rules
review, research and analysis.

Clerk CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
02-03-04 Rosters Reflects current membership. Maintained electronically.

Clerk IND Transitory Record; Databases are maintained while active
02-03-05 Recruitment Materials Includes annual Maddy Act Notices, annual and periodic notices of vacancy, press releases, social
media distribution and other vacancy information.

Clerk CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
02-03-06 Applications, Appointed Applications submitted as part of the Council recruitment/interview or Committee appointment
process.

Clerk AT+5 GC 34090; 2 years minimum
GC 40801; Maintain record of proceedings
State of California Guidelines; 5 years after term of
office
02-03-07 Applications, Unsuccessful Clerk AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; maintain not selected
applications for 2 years after completion
02-03-08 Commissioner's Handbook Clerk S+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-04-00 Legal & Legislative
02-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-04-02 Articles of Incorporation Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
02-04-03 Charter & Amendments Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
02-04-04 Ordinances Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
02-04-05 Resolutions Clerk V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
02-04-06 Municipal Code Clerk V, H P GC 34090(e); Permanent for decisions of the City State of California Guidelines; Permanent
02-04-07 Legal Notices / Advertising / Summons Not included in case files. Includes proof of publication and affidavits of publication, posting logs and
summons logs.

Clerk CY+4 GC 34090; 2 year minimum requirement
CCP 343; Statutes of limitations, 4 years
02-04-08 Litigation / Lawsuits / Court Cases Duplicate of originals on file with the County.

General cases
High profile cases
Attorney
AC+7
P
GC 34090; 2 year minimum requirement
State of California Guidelines; 7 years after closure for case records; maintain high profile cases permanently.
02-04-09 Public Records Act Requests Clerk AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion 02-04-10 Claims Against the City Clerk AC+6 GC 34090; 2 year minimum requirement 29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
02-04-11 City Attorney Advice / Opinions Attorney/Client privilege. Attorney C P GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after
superseded
Administrative Decision: Maintain legal opinions
permanently for reference purposes.
02-04-12 Subpoenas Copies and subpoenas logs. Clerk CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years for subpoenas
02-05-00 Agreements / Contracts / MOUs
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-05-02 Bid Sign-in & Results Does not include detailed bid summary which goes into the agenda packet.

Clerk AC+5 GC 34090; 2 years minimum
CCP 337(2) & (3); Statute of limitations
State of California Guidelines; 5 years after audit for successful bids.

Administrative Decision: 5 years after completion of
project associated with the bid.
02-05-03 Bids, Unsuccessful Maintained separately from the CIP contract and successful bid.

City-wide AC+2 GC 34090; 2 years minimum
State of California Guidelines; 2 years after closure of the bid.
02-05-04 Service, Equipment & Supply Agreements Vendors, product acquisitions, professional service agreements, services, individual employment,
professional services and consultants, purchase,
leases, licenses and all other general City agreements.

Includes associated certificates of insurance.

City Clerk maintains any contracts and agreements
over $30,000. Departments retain contracts and
agreements under $30,000.

City-wide AC+4 CCP 337.2; Statutes of limitations of 4 years CCP 337(2)&(3); Statutes of limitations of 4 years
CCP 343; Statutes of limitations of 4 years
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
02-05-05 Infrastructure Agreements Capital improvements (including successful bids), development, subdivision, franchise, joint powers,
mutual aid, labor MOU, bonds and other infrastructure
related agreements. Includes associated certificates of insurance.

Clerk P GC 34090(a), Real property records, maintain
CCP 337(2)&(3); Statutes of limitations of 4 years
CCP337, 337.1(a), 337.15; Statutes of limitations of 4
years
CCP 337.2; Statutes of limitations of 4 years
CCP 343; Statutes of limitations of 4 years
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.

H&S 19850; Life of Building, with exceptions.
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
02-05-06 Grant Agreements Clerk AFP+5* 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report
for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-05-07 Settlement Agreements Clerk Varies CCP 343; Statutes of limitations, general 4 years State of California Guidelines; 5 years after termination for non-capital improvement agreements and contracts
* Retention period may vary. Review the settlement
agreement for retention period.
02-06-00 Property Related Records
02-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-06-02 Assessment Districts Prop. 218 proceedings and election materials. Clerk P GC 34090(a); Permanent for land and property records CCP 338; 3 year statute of limitations
State of California Guidelines; Permanent
02-06-03 Assessment District Ballots & Protest Letters Clerk AC+2 GC 53753; 2 years after completion for ballots GC 53755; 2 years after completion for protests
02-06-04 Easements, Deeds, Quitclaim Deeds, Grant
Deeds & Dedications
Clerk P GC 34090(a); Permanent for land and property related documents
24 CFR 1710; Permanent
02-06-05 Lot Mergers Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
02-06-06 Vacations / Abandonments / Condemnations Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
02-06-07 Annexations Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
02-06-08 General Plans, Elements & Amendments Clerk P GC 34090(a); Permanent for land and property records.

State of California Guidelines; Permanent
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City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-07-00 Finance Related Records
02-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-07-02 Audit Reports / ACFR Report generated by Finance Department and retained by the City Clerk's Office.

Clerk P GC 34090; 2 years minimum
State of California Guidelines; 7 years after audit
Administrative Decision: Maintain annual financial
statements permanently.
02-07-03 Final Annual Budgets Report generated by Finance Department and retained by the City Clerk's Office.

Clerk P GC 34090; 2 years minimum
State of California Guidelines; 7 years after audit
Administrative Decision: Maintain annual budgets
permanently for reference.
02-07-04 Master Fee Schedules Clerk CY+2 GC 34090; 2 years minimum 02-08-00 Elections Materials
02-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-08-02 Election Administrative Files City Clerk administrative, research and working files retained for future reference. Includes voter rosters,
official precinct materials, correspondence, and
election signs, notices and legal publications.

Clerk AC+5 EC 17000-1; Affidavits and indexes are 5 years EC 17300; 5 years after election for election rosters
EC 17302-6; 6 months after election, if no contest, for election records
GC 81009; Campaign reports, not including candidate's
campaign statements
GC 34090.7; Duplicate copies may be destroyed at
any time if the City Council has prescribed a procedure for destruction of duplicates per GC 34090.7. Non-
records may be destroyed at any time.

For all election documents where the State's
requirement is permanent, but for which the County
maintains the original documents.
02-08-03 Election History Files Election Certification, voter turn out data and other historical election information.

Clerk P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent for election
history files
02-08-04 Candidate Filing Forms and Nomination
Documents, Successful Candidates (Elected
Officials)
Elected officials. Submitted in order to qualify for
candidacy; includes nomination petition, declaration of candidacy, optional candidate statement, signature and
residency verification, consent forms, ballot
designation worksheet, affidavits of residency, optional Code of Fair Campaign Practices declaration, filing
checklists and candidate statement receipt. Nomination
petitions may be viewed by the public but not copied or distributed.

Clerk AT+4 GC 34090; 2 year minimum requirement
EC 17100; 4 years after term ends
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-08-05 Candidate Filing Forms and Nomination
Documents, Unsuccessful Candidates
Unsuccessful candidates. Clerk AC+2 GC 34090; 2 year minimum requirement Administrative Decision: Maintain unsuccessful
candidate nomination documents for 2 years after the
election closes.
02-08-06 Initiative Measures, Referendums & Recall
Petitions
Includes petitions with original signatures. Clerk C AC+8M EC 17200; 8 months after election closes for initiative and referendum petitions.

EC 17400; 8 months after election/final examination for election recall petitions.
02-08-07 Council Orientation Materials Information relating to running for and qualifying for City Council and filing requirements and obligations.

Revised and replaced each election.

Clerk S+2 GC 34090; 2 year minimum requirement
Administrative Decision: Maintain for 2 years after
superseded for relevance to subsequent elections.
02-09-00 Fair Political Practices Commission
02-09-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-09-02 Campaign Statements – Successful Candidates
(Forms 410, 460, 465, 470, 501, 497)
FPPC Campaign Financial Disclosure Statements for
Elected officials and candidate controlled and/or
committees primarily formed to support or oppose
them. Filing obligation exists until committee is
terminated. Includes noticing and processing
correspondence.

Clerk P GC 81009(b); maintain elected indefinitely
02-09-03 Campaign Statements – Unsuccessful
Candidates (Forms 410, 460, 465, 470, 501,
497)
FPPC Campaign Financial Disclosure Statements for
unsuccessful candidates for office including
committees that directly support or oppose them.

Filing obligation exists until committee is terminated.

Includes noticing and processing correspondence.

Clerk AC+5 GC 81009(b); 5 years for unsuccessful candidates 02-09-04 Campaign Statements – Committees (Forms
410, 460, 470, 497)
FPPC Campaign Financial Disclosure Statements for
general purpose and ballot measure committees. Filing
obligation exists until committee is terminated. Includes noticing and processing correspondence.

Clerk AC+5 GC 81009(b); 5 years for unsuccessful candidates Administrative Decision: Maintain committees
campaign statements for 5 years after closure of the
committee
02-09-05 Campaign and Form 700 Tracking Database &
Log
Tracks noticing, correspondence and filing dates. Clerk ACT Transitory Record; Databases are maintained while active
02-09-06 Statement of Economic Interests (Form 700) –
Elected Officials & 87200 Filers
Mayor, City Council Members, Planning
Commissioners, City Manager, City Attorney, and
Finance Director. Since 2016 Govt. Code Section
87200 filers file electronically with the FPPC. Copies retained on file.

Clerk AC+7 GC 81009(f); 4 year requirement for copies
Administrative Decision: Maintain all forms for 7 years per GC 81009(e) for consistency
02-09-07 Statement of Economic Interests (Form 700) –
Employees & Commissioners, Consultants as
applicable
Positions designated in the City’s Conflict of Interest Code file with the City Clerk.

Clerk AC+7 GC 81009(e); 7 year requirement for originals GC 81009(f); 4 year requirement for copies
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-09-08 Ethics Training Certifications (AB1234) Mayor, City Council Members, and designated City staff members are required to file with City Clerk every two years by state law. Also sent to committee and
commission members.

Clerk AC+5 GC 53235(b); 5 years
02-09-09 Forms 801, 802 and 806 Gift to Agency Reports (Form 801), Ceremonial Role Events and Tickets (Form 802) and Public Official
Appointments (Form 806) as applicable and necessary.

Clerk AC+7 GC 81009(e); 7 year requirement for originals GC 81009(f); 4 year requirement for copies
02-10-00 Passports
02-10-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-10-02 Transmittals Clerk CY+2 GC 34090; 2 year minimum Passport Agent's Reference Guide; Maintain
transmittal copies for 24 months.
02-10-03 Handbooks & Promotional Materials Includes passport agent's reference guide, flyers, social media and other promotional materials.

Clerk S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after program
materials are superseded.
02-10-04 Department of State Agency Notices Notices are not distributed to the public, but the content is shared. May include updates on passport application
processing times, changes in operations and other
administrative information.

S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after program
materials are superseded.
02-11-00 Records Management
02-11-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
02-11-02 Laserfiche EDMS Repository for official electronic records. City-wide IND Transitory Record; Databases are maintained while active
02-11-03 Administration Program planning and policy development research and reference materials. (Reference library of manuals, catalogs, magazines, books, pamphlets, etc. Training
materials). Purged/updated as needed.

City-wide CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
02-11-04 Records Retention Schedules Includes history of schedule updates and the current schedules.

P GC 34090; 2 years minimum
State of California Guidelines; 2 years after
superseded
Administrative Decision: Permanent for destruction
tracking purposes.
02-11-05 Destruction Certificates, Destruction
Documentation and Department Destruction
Logs
Signed certificates indicating final disposition of
documents which have met or exceeded approved
retention policy guidelines and have been destroyed.

Clerk P GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
superseded
RCS Suggestion: Permanent for destruction approvals
for tracking purposes.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
02-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY CLERK
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
02-11-06 Records Inventories Index to all permanent and inactive records maintained in offsite storage.

Clerk S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
superseded
02-11-07 Records Management Manual Manual of Records Management procedures and policy including instructions and forms. City Clerk will maintain one copy permanently. Departments to
maintain current edition only.

Clerk S+5 GC 34090; 2 year minimum
CCP 343; 4 years to commence action
Administrative Record, State of California Guidelines
recommends retaining for 5 years after superseded.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
03-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
03-01-00 General City Management Materials
03-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
03-01-02 Department Communications & Projects Manager ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum period. Duplicates must not be kept
longer than the retention life of the original record.

Administrative Record, State of California Guidelines
03-01-03 Weekly Reports to Council Periodic operational news and off-agenda reports to Council from the City Manager. Maintained
electronically in DropBox, shared drives and
Laserfiche.

Manager CY+2 GC 34090; 2 year minimum
State of California Guidelines; 2 years for management
reports
03-01-04 Strategic Planning Includes goals and planning with department directors.

Maintained on the shared drive.

Manager S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after strategic plan is superseded.
03-01-05 Grand Jury Report Responses to routine Grand Jury requests. Maintained on the shared drive.

Manager CY+2 GC 34090; 2 year minimum requirement
03-01-06 State & Federal Communications Correspondence from the City Manager relating to legislation support or opposition. Maintained on the
shared drive.

Manager CY+2 GC 34090; 2 year minimum requirement
03-01-07 Administrative Hearings From the public. Manager CY+5 GC 34090; 2 year minimum Administrative Record, State of California Guidelines;
State recommends retaining public hearings for 5
years.
03-01-08 Special Event Management City events, including State of the City, BP Graduates, Buena Park Goes to College, ground breaking, ribbon
cutting events, etc.

Manager H CY+2, AR GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Current year plus 2 years,
review annually for historical content
03-01-09 Grant Management Grant applications, awards, and grant management documentation, including required reports.

Manager AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report
for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
03-01-10 Check Request Files Department check requests - copies of what is submitted to Finance
Manager ACT GC 34090.7; Duplicates may be destroyed within the 2 year minimum period. Duplicates must not be kept
longer than the retention life of the original record.

Administrative Record, State of California Guidelines
03-01-11 Awards & Commendations City award applications and nominations. Manager H CY+2, AR GC 34090; 2 years minimum Potential historical content. Review for permanent
retention.

CITY MANAGER
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
03-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY MANAGER
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
03-01-12 Emergency Management / Plans & Policies /
Disaster Preparedness & Operations
Electronic master copies stored on the City Hall
network server. Selected hardcopies kept in the City
Manager’s Office, EOC, and elsewhere as needed.

Manager S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
superseded for emergency management and mutual
aid strategic plans.
03-02-00 Marketing
03-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
03-02-02 Press / News Releases Includes press releases and news releases published about all facets of the city.

Mktg CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2
years for press releases.
03-02-03 Buena Park Today Single paper copy saved as a record. Drafts of content saved on shared drive
Mktg H CY+2, AR GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Review for historical content
and maintain permanently, as determined.
03-02-04 Fliers & Brochures Collateral made for all departments within the City.

Keeper of original graphics. Stored on shared drive.

Mktg H CY+2, AR GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Review for historical content
and maintain permanently, as determined.
03-02-05 Photographs For programs and special events. Potential historical value.

Mktg H P GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
Administrative Decision: Retain permanently for
historical value
03-02-06 Video Productions Council meetings, special events, public service announcements, standard content, etc.

Mktg CY+2, AR GC 54953.5; 30 days after recording
Administrative Decision: Maintain video recordings for
the current year plus 2 years for public convenience,
review for historical content and maintain, as
determined.
03-03-00 Purchasing Division
03-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
03-03-02 Purchase Orders Includes the requisitions and backup documentation Purchasing AFP+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations
State of California Guidelines; 4 years after audit
Administrative Decision: Maintain purchase orders for
4 years after final payment and close out of the
purchase order.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
03-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

CITY MANAGER
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
03-03-03 Request for Proposal / Bid Includes backup information on preparing the request plus the final request along with copies of the
bids/RFPs received. Does not include Public Works
projects.

Purchasing AC+5 GC 34090; 2 years minimum
CCP 337(2) & (3); Statute of limitations
State of California Guidelines; 5 years after audit for successful bids.

Administrative Decision: 5 years after completion of
project associated with the bid.
03-03-04 Invoices Copies of invoices sent to Finance for processing. The City asks for 3 copies of the invoice from the
contractor.

Purchasing CY+1 GC 34090.7; Duplicates may be destroyed within the 2 year minimum period.

Administrative Record, State of California Guidelines
Administrative Decision: Maintain invoice copies for the current year plus 1 year to support and reference the
associated purchase order.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
04-01-00 General Accounting Group
04-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-01-02 Journal Entries Includes Year-End Journal Entries Finance AA+8 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit
Administrative Decision: Maintain journal entries for 8 years after audit for reference purposes.
04-01-03 Fixed Asset Listings Includes depreciation schedules and inventories. Finance AA+4 GC 34090; 2 year minimum requirement State of California Guidelines; 4 years after audit for fixed asset inventories, no specific retention for
depreciation schedules.
04-02-00 Accounts Payable
04-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-02-02 Accounts Payable Invoices Includes vendor checks. All paper format. Finance AA+4 GC 34090; 2 year minimum requirement State of California Guidelines; 4 years after audit
04-02-03 Credit Card Statements CalCard statements Finance AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); 4 year statute of limitations
State of California Guidelines; 4 years after audit
04-02-04 W-9 / 1099 Reporting Also includes 1096 summary forms. Finance AA+4 GC 34090; 2 year minimum requirement 26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
04-02-05 Vehicle Ownership and Title Title transfers when vehicles sold. Finance LOV State of California Guidelines: Maintain vehicle title for the life of the vehicle. No citation listed.
04-03-00 Accounts Receivable
04-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-03-02 Miscellaneous Receivables Copies of Misc. Invoices billed and payments received for those invoices.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
04-03-03 Collections For Miscellaneous Invoices that were written-off. Finance AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
04-03-04 Cash Receipts & Deposits Finance AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
04-03-05 Business Licenses Completed Business License Applications Finance AT+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations
State of California Guidelines; 4 years after termination 04-04-00 Banking, Investing & Debt Financing
04-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-04-02 Bank Reconciliations Copies of all bank statements with supporting documents. Includes LAIF investment statements.

Finance AA+5 GC 34090; 2 years minimum
26 CFR 31.6001-1(e)(2); 4 years
State of California Guidelines; 5 years after audit
04-04-03 Bond Issues Finance P GC 34090; 2 years minimum GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statutes of limitations
FC 30210; Maintain
State of California Guidelines; Permanent for bond
issues.
04-04-04 Bond Statements Finance AFP+10 GC 34090; 2 years minimum GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statutes of limitations
FC 30210; Maintain
State of California Guidelines; 10 years after
closure/expiration
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
04-05-00 Budgeting
04-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-05-02 Budget Adjustments & Journal Entries Finance AA+5 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit
Administrative Decision: Maintain budget adjustments
for 5 years after the annual audit for reference and to support accounting transactions.
04-06-00 Auditing & Reporting
04-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-06-02 State Controller Reports Finance P GC 34090; 2 years minimum State of California Guidelines; Permanent
04-06-03 State Mandated Claims Claims filed with the State to reimburse for mandated activities.

Finance AFP+4 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
04-06-04 Prop 172 - MOEs Report filed with Orange County Auditor / Controller for maintenance of effort certification form. Shows
minimum expenditures required for public safety use.

Finance CY+7 GC 34090; 2 years minimum
Administrative Decision: Maintain submitted reports for the current year plus 7 to follow the State's retention period for submitted reports.
04-06-05 Single Audit Finance P GC 34090; 2 years minimum State of Calfornia Guidelines; Permanent
04-06-06 Auditor Schedules (PBC'S) Summary of changes in long-term debt, petty cash, miscellaneous deposits, transfers in/out, auditor
confirmation letters and other schedules provided to
auditors. Workpapers for the annual audits.

Finance CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
04-06-07 State & Federal Grants Maintaining expenditures on grants. Finance AC+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
04-06-08 FEMA & CalOES Records Disaster recovery applications, including related back- up.

Finance AA+6 GC 34090; 2 years minimum
State of Calfornia Guidelines; Permanent
04-07-00 Payroll
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
04-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-07-02 Payroll Time Sheets Signed by employee and maintained by Finance. AA+6 GC 34090; 2 year minimum requirement 29 CFR 516.2; Maintain
29 CFR 516.6; 2 years
R&T 19530; 3 years after tax return due
R&T 19704; 6 year statute of limitations
LC 1174; 2 years after pay period
26 CFR 31.6001-1; 4 years after tax return due
29 USC 255(a); 2 to 3 years statute of limitations for
minimum wages
State of California Guidelines; 6 years after audit
04-07-03 Payroll Register Finance C P GC 34090; 2 years minimum GC 12946; 4 years after termination
29 CFR 516.2-6; 4 years after tax return filing
29 CFR 1627; 3 years
State of California Guidelines; Permanent
04-07-04 PERS Employee Deduction Reports Record of Deductions Finance C P GC 34090; 2 year minimum requirement GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
working documents, 4 years after termination for
employee deduction reports.
04-07-05 Payroll Adjustments Includes PAFs Finance C AA+6 GC 34090; 2 year minimum requirement 29 CFR 516.2; Maintain
29 CFR 516.6; 2 years
R&T 19530; 3 years after tax return due
R&T 19704; 6 year statute of limitations
LC 1174; 2 years after pay period
26 CFR 31.6001-1; 4 years after tax return due
29 USC 255(a); 2 to 3 years statute of limitations for
minimum wages
State of California Guidelines; 6 years after audit
04-07-06 Payroll deduction reports Separate from the payroll register. Produced from the financial management system on demand and
rerunable.

Finance C CY+2 GC 34090; 2 year minimum
State of California Guidelines; 2 years for management
reports
04-07-07 Federal & State Tax Report 1095 forms, W2 forms, payroll quarterly reports. Finance AA+6 GC 34090; 2 year minimum requirement 29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
R&T 19704; 6 year statute of limitations
29 CFR 516.2-6; Maintain at least 3 years
State of California Guidelines; 4 years after audit
04-09-00 Utilities
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCE
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
04-09-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-09-02 Water Shut-Off Reports Finance CY+2 GC 34090; 2 years minimum State of California Guidelines; 2 years after completion for utility connections.
04-09-03 Water Billing Journals Weekly billing reports Finance AA+4 GC 34090; 2 years minimum State of California Guidelines; 4 years after audit
04-09-04 Water Collections Finance AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
04-09-05 Water Autopay Forms Completed applications from customers for ACH withdrawls
Finance AT+4 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); 4 year statute of limitations
State of California Guidelines; 4 years after audit
Administrative Decision: Keep customer maintenance
files for 4 years after customer account is closed to
satisfy retention for invoices paid by the customer.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
05-01-00 Personnel Recruitment Records
05-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-01-02 Recruitment Files Files include job announcements, advertisements, applications, practical test and assessment centers, oral board, rejection letters and eligibility lists. Documents will be managed in NEOGOV.

HR AC+4 GC 12946; 4 years after completion/position filled 29 CFR 1602.14; 1 year after position filled
29 CFR 1627.3; 1 year after position filled
State of California Guidelines; 3 years after
completion/position filled
05-01-03 Background Check Information Includes DOJ fingerprinting, pre-employment physicals and other background checks for hired and non-hired
candidates.

General employees & Commissioners
Safety employees
Not hired applicants
HR
AS+4
P
AC+4
GC 34090; 2 year minimum
PC 832.5; 5 years for officer complaints
State of California Gudelines; 3 years after
termination/separation for hired general employees,
Permanent for hired Safety Personnel; 2 years after
position closes for Safety Personnel not hired.
05-02-00 Personnel Files
05-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-02-02 TrackStar HR management software used for performance reviews.

HR IND Transitory Record: Maintain while active or until data is transferred to a new tracking system.
05-02-03 Personnel Files Includes Personnel Action Forms, personnel orders, orientation and training certificates, educational
incentive programs, shift changes, original application, performance evaluations, disciplinary actions not related to internal investigations, EDD and EEOC claims,
CalPERS enrollment and associated forms,
employment contracts / agreements (not including union
negotiations and resulting contracts/agreements),
benefit forms, communications and other individual
personnel related documents.

Medical information maintained in the personnel file,
including FMLA, exposure, doctor's notes, and other
medical information.

HR C AS+30 29 CFR 1627.3 - 4; 3 years after termination 29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
29 CFR 1910.1020; 30 years after employee termination
8 CCR 15400; Maintain reports
LC 90 - 139.6; 5 years for auditing
LC 6410; OSHA, maintain
29 CFR 1627.3(b)(1); 1 year from action
GC 12946; 4 years after termination or action
State of California Guidelines; 3 years after termination, 30 after completion/closure for medical files

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-02-04 I-9 Forms - Full Time Employees Maintained in a binder. HR Varies * GC 12946; 2 years after completion/position filled GC 7920.000; Public Records Act, release of
confidential information
29 CFR 1602.14; 1 year after position filled
29 CFR 1607; Maintain
29 CFR 1627.3(b)(1); 1 year from action
29 USC 211c; Maintain, no retention period stated
* USCIS Form I-9; Maintain for 3 years after completion or 1 year after employment is terminated, whichever is
longer.
05-02-05 Livescan Fingerprinting HR CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain fingerprint
information for city employment for 2 years after
termination.
05-02-06 DMV Pull Notices HR S VC 1808.1; must pull record at least every 12 months 05-03-00 Personnel Management Records
05-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-03-02 Job Descriptions Maintained electronically. HR P GC 34090; 2 year minimum requirement Administrative Decision: Maintain job descriptions
permanently to track the history of the associated job. 05-03-03 Salary Schedule Specific for each job and broken down by bargaining unit. Electronic and tied in with NEOGOV for
recruitments.

HR CY+4 GC 34090; 2 year minimum
GC 12946; 4 years after completion/position filled
29 CFR 516.6(2); 2 years for wage rate tables, etc.
2 CCR 570.5; 5 years for pay schedules and special
compensation records
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; Retain records for the
current year they are drafted, plus two additional years. 05-03-04 Classification & Compensation Includes salary surveys, reclassifications and other compensation related documents. Both hardcopy and
electronic.

HR CY+4 GC 34090; 2 year minimum
GC 12946; 4 years after completion/position filled
29 CFR 516.6(2); 2 years for wage rate tables, etc.
2 CCR 570.5; 5 years for pay schedules and special
compensation records
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; Retain records for the
current year they are drafted, plus two additional years. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-03-05 Employee Benefits Includes the benefits guide and plan documents given to employees for medical, dental, vision, flexible
benefits, short & long term disability, life insurance, deferred compensation, employee assistance program
and other benefit plans.

HR S+4 GC 34090; 2 year minimum
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; 2 years after action
05-03-06 Broker Benefit Renewals Includes the annual benefit renewals. HR S+4 GC 34090; 2 year minimum GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; 2 years after action
05-04-00 Safety & Training Records
05-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-04-03 Safety & Employee Training Programs Sign-in sheets, handouts, consultant training programs, tailgate meetings and other program information for
general employee training and lunchtime workshops.

Does not include Police or Fire training.

HR CY+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 4 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety training records. Current year plus 2
years for certificates and designations training.
05-04-05 Wellness Program Includes the IIPP, marketing materials and contracts with vendors. Used for safety employees.

HR S+5 GC 34090; 2 year minimum,
8 CCR 3204; 1 year for IIPP training records
State of California Guideline: 5 years after superceded or expired
05-04-07 Random Drug Pulls - DOT Records of inspection, maintenance, and calibration of EBTs
Records of negative and cancelled drug test results and alcohol test results with a concentration of less than

0.02 Records of alcohol test results indicating an alcohol concentration of 0.02 or greater; records of verified
positive drug test results; documentation of refusals to take required alcohol and/or drug tests (including
substituted or adulterated drug test results); SAP
reports; and all follow-up tests and schedules for follow- up tests.

All filed by year completed.

HR C CY+2
CY+1
CY+5
49 CFR 40.333; 1 to 5 years depending upon document
type. All documents must be maintain in a secured area. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-04-09 Safety Inspections Includes binders with photos and comments on construction and other safety inspections performed by
a third party safety consultant. Required by OSHA.

HR AC+5 GC 34090; 2 year minimum requirement
29 CFR 1904.33; maintain OSHA reports for 5 years
from the end of the calendar year they relate to.
8 CCR 14300.33; current year plus 5 years for OSHA
300 reports
8 CCR 10102; whichever is longer of the following: 5
years from date of injury; 1 year from date
compensation was last provided; upon payment of all
compensation due; when audit findings are final.

State of California Guideline: 5 years after completed
05-04-11 Ergonomic Requests & Accommodations HR CY+2 GC 34090; 2 year minimum State of California Guidelines; Current year plus 2 years for employee statistics, benefit activity and liability loss reports.
05-05-00 Labor Relations Records
05-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-05-02 Union Representatives / Organizations Includes correspondence and reviews with labor organizations. Does not include negotiation information.

HR CY+2, AR GC 34090; 2 year minimum requirement
Administrative Decision: Maintain correspondence and
communications for the current year plus 2 years.

Review annually for relevant content.
05-05-03 Negotiations HR P 29 USC 211c; Maintain, indefinite 29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
05-05-04 Memorandums of Understanding Includes management / confidential resolution. HR P 29 USC 211c; Maintain, indefinite 29 CFR 516.5(b); 3 years
State of California Guidelines; Recommend Permanent
retention without relevant statutes or regulations cited. 05-05-05 Grievances Hired employees, non-sworn:

Hired employees, sworn:

HR C AS+4
AS+5
GC 12946; 4 years after completion
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-05-06 Employee Complaints Including harrassment complaints.

Hired employees, non-sworn:

Hired employees, sworn:

HR C
AS+4
AS+5
GC 34090; 2 year minimum requirement
GC 12946; 4 years after completion
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
05-05-07 Interest Arbitrations Award Awards and compensation given to units based on settled complaints.

HR P 29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
05-05-08 Appeals Appeals based on grievances, disciplinary actions or other labor relations issues.

HR AS+5 GC 12946; Until resolved
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
05-06-00 CalPERS Records
05-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-06-02 Plan Contracts & Plan Amendments Accessible electronically on the myCalPERS website.

Original hardcopy maintained by the City Clerk.

Clerk P GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
documents
05-06-03 Rate Changes Supplied by PERS for rate changes. Accessible electronically on the myCalPERS website.

HR P GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
documents
05-06-04 Valuation Reports Supplied by PERS for rate changes. Accessible electronically on the myCalPERS website.

HR P GC 34090; 2 year minimum requirement
GC 12946; 4 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
documents
05-06-05 Correspondence Online via CalPERS. HR CY+2 GC 34090; 2 year minimum requirement State of California Guidlines; Administrative Record
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-07-00 Worker's Compensation Records
05-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-07-02 Workers Compensation Claims Includes copies of information from the TPA on the employee claim. Doctors notes are in the claim file.

HR C P 8 CCR 15400; Maintain reports
8 CCR 15400.2; 5 years
8 CCR 10102; 5 years
LC 129(a); 5 years for auditing
State of California Guidelines; Permanent for workers
compensation working files (claim files, reports,
incidents). Originals filed with third party administrator. 05-07-03 Third Party Administrator & Joint Powers
Authority
Correspondence, reports and general information from
the Third Party Administrator and/or the Joint Powers
Authority.

HR CY+2, AR GC 34090; 2 year minimum requirement
State of California Guidlines; Administrative Record
05-07-04 OSHA 300 Reports & Logs Maintained electronically. Also includes quarterly audit reports.

HR CY+5 GC 34090; 2 year minimum requirement
29 CFR 1904.33; 5 years for OSHA reports
8 CCR 14300.33; 5 years for OSHA 300 reports
8 CCR 10102;5 years from date of injury
State of California Guideline: 5 years after completed
05-07-05 Workers Compensation Loss Run Reports Monthly reports. HR CY+5 8 CCR 15400; Maintain reports 8 CCR 15400.2; 5 years
8 CCR 10102; 5 years
LC 129(a); 5 years for auditing
State of California Guidelines; State recommends
Permanent retention, but no relevant statues; Risk
Management Reports (including Loss Analysis Reports)
are 5 years after completion/closure.
05-08-00 Risk Management Records
05-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-08-02 Claims Against the City Transferred to the City Clerk's Office after the claim is closed or denied.

HR / Clerk AC+6 GC 34090; 2 year minimum requirement
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
05-08-03 Subrogation Claims Processed through a Third Party Administrator.

Electronic records.

HR AC+6 GC 34090; 2 year minimum requirement
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

State of California Guideline; 5 years after settlement or closure
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
05-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-08-04 Incident Reports Reports submitted by the associated department. Non- workers compensation related incidents, which are
maintained by HR.

HR AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

GC 910 - 913; 6 months to 1 year after event occurs.

State of California; 7 years after closure for
accident/incident reports
05-08-05 Certificates of Insurance Not related to a contract or agreement. HR CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Permanent for insurance certificates filed separately for contracts/agreements, including insurance filed by licensees.
05-08-06 City Insurance Policies HR P GC 34090; 2 year minimum State of California Guidelines; Permanent for liability and property insurance
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
06-01-00 Community Development Administration
06-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-01-02 OpenGov Building, Planning & Code Enforcement process and permit management system.

Planning IND Transitory Record; Databases are maintained while active
06-02-00 Planning Applications & Projects
06-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide Certificates of compliance, lot line adjustments and lot mergers are PW. Home occupancy is Finance.
06-02-02 Planning Permits & Applications Application types include Accessory Dwelling Unit, Adjustment, Artificial Turf, Administrative Interpretation, Conditional Use Permit, Covenants, Conditions, and
Restrictions, Development Agreement, Driveway
Modification, Environmental Impact Report, Extension
of Approval, Extension of Non-Conforming Privileges,
Fence / Block Wall, General Plan Amendment, General
Plan Conformance, Interdepartmental Review,
Landscape / Irrigation Plan CheckLot split (urban lot
split per SB-9) Minor Modification of Conditions,
Negative Declaration Mitigated Negative Declaration,
Preliminary Review, Sign Permit, Sign Plan, Site Plan,
Tentative Parcel Map, Tentative Tract Map, Text
Amendment, Two-unit development (SB9), Variance,
and other real property related planning applications
and permits.

Planning P GC 34090(a); Real property records, maintain Permanently
GC 4003, 4004; Maintain costs, records and plans
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent
06-02-03 Temporary Use Permits Includes christmas tree lots, pumpkin patch, special events and other temporary permits.

Planning AC+2 GC 34090; 2 years minimum
State of California Guidelines; Current year plus 2 years for Temporary Use Permits
06-03-00 General Planning
06-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-03-02 General Plan & Plan Amendments Includes elements. Planning P GC 34090(a); Real property records, maintain State of California Guidelines; Permanent
06-03-03 Annual Reports Required reports to the State for compliance with state policies on reporting regarding the Housing Element.

Planning CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for periodic reports
06-03-04 Specific Plans Includes specific plans such as entertainment corridor, auto center and associated amendments.

Planning P GC 34090(a); Real property records, maintain Permanently
GC 4003, 4004; Maintain costs, records and plans
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent

COMMUNITY DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc 2023. All rights reserved.

City of Buena Park
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

COMMUNITY DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-04-00 Code Enforcement Records
06-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-04-02 Code Violations Includes warning letters, notice of correction, liens and other code enforcement information for general and
business license violations.

Code AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
correction/completion.
06-04-03 Administrative Appeals Appeals for code enforcement violations. Code AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after
correction/completion.
06-05-00 Building Records
06-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-05-02 Building Permits - Not Issued/Withdrawn Building CY+2 GC 34090; 2 year minimum requirement 06-05-03 Building Permits - Expired Commercial:

Residential:

Building P
AE+6M
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent including
commercial plans
California Building Code 107.5; 180 days for approved
final plans.
06-05-04 Building Permits - Residential Includes Special Inspection Reports, Inspection Reports and Cards with wet signatures, and other documents for
building projects, not including plans.

Residential Plans:

Building P
AC+6M
H&S 19850; Building plans - Life of Building, with
exceptions
State of California Guidelines; Permanent
California Building Code 107.5; 180 days for approved
final plans.
06-05-05 Building Permits - Commercial Includes Site Plan, Floor Plan, Structural Plans, Structural Calculations, Soils Reports, Land Surveys,
Pad Elevations, Special Inspection Reports, Plan Check
Comments / Responses, Request for Waiver for
Accessibility Requirements, Stamped First Page of
OCFA and OC Health Approved Plans, Inspection
Reports and Cards with wet signatures, and other
documents for building projects.

Building P H&S 19850; Building plans - Life of Building, with exceptions
State of California Guidelines; Permanent including
commercial plans
06-05-06 Certificates of Occupancy Building LOB GC 34090(a); Real property records, maintain State of California Guidelines; Life of business
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc 2023. All rights reserved.

SAMPLE
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
07-00-00 PUBLIC WORKS
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
07-01-00 Public Works Administration
07-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-01-02 Project Management System Work order system and citizen requests. All Divisions IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
07-01-03 MMS Maintenance Monitoring System GIS system used to track maintenance and inspection activities. Creates and issues work orders.

All Divisions IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
07-01-04 Outreach, Education & Notifications For City-sponsored events. May include photos and other historical information.

All Divisions CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years for Public Works events.
07-01-05 Safety Programs & Procedures Includes sign-in sheets, attendance rosters, training materials for safety training classes and events.

All Divisions CY+7 GC 34090; 2 year minimum requirement 29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7
years for non-safety training records. Current year plus 2 years for certificates and designations training.
07-02-00 Engineering
07-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-02-02 Permits Plus PW Eng IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
07-02-03 GIS / Mapping Includes truck routes and circulation maps. Hosted on the GIS web server.

PW Eng IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
07-02-04 Infrastructure Maps Maps for storm drains, lighting, utilities and other infrastructure maps.

PW Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-02-05 Hazard Mitigation Plan All Divisions P GC 34090; 2 year minimum requirement State of California Guidelines: Current year plus 2
years, with caveat recommendation of permanent for
environmentally sensitive documents.
07-02-06 Traffic Change Requests Includes public requests for street signs, red curbs, traffic calming and other traffic related changes.

Maintained electronically by address on the shared
drives.

PW Eng AC+2 GC 34090; 2 year minimum requirement
Administrative Decision: Maintain traffic change
requests for 2 years after the request is
accommodated or denied.

AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

SAMPLE
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
07-00-00 PUBLIC WORKS
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-02-07 Plan Checks, Building & Planning PW Eng AC+2 GC 34090; 2 year minimum requirement Administrative Decision: Maintain plan checks for 2
years after completion or closure of the project.
07-02-08 Traffic Studies & Surveys PW Eng S+2 GC 34090; 2 year minimum requirement State of California Guidelines; Completion of survey
plus 2 years
Administrative Decision: Maintain traffic studies and
surveys for 2 years after superseded.
07-02-09 Traffic Control Plan Checks Plan checks on submittals for various projects. S+2 GC 34090; 2 year minimum requirement 07-02-10 ADA Transition Plan PW Eng S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for curb and sidewalk improvements
07-03-00 Capital Improvement Program
07-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-03-02 Design & Engineering Records Construction of new facilities. CIP Construction Records including planning, design, construction,
conversion or modification of local government- owned
facilities, structures & systems; environmental / CEQA
reports and documents (ie. streets, curbs, gutters,
sidewalks, storm drains, etc.) Supporting documents
including appraisal reports, bidders lists, non-
environmental reports, schedules, exhibits
PW Eng P GC 34090(a); Permanent for real property related documents
GC 4003, 4004, Maintain
CCP 337.15; 10 years
State of California Guidelines; Permanent for capital
improvements
07-03-03 Construction Records Includes bid documents, certified payroll, insurance, construction correspondence, transmittals, submittals,
specifications, DBE, RFQ/RFI and other construction
related documents.

AC+10 CCP 337.15; 10 years
State of California Guidelines; 10 years after
completion for capital improvement projects.
07-03-04 Correspondence & Administration General correspondence and communications related to planning the associated project.

AC+2 GC 34090; 2 year minimum requirement
07-04-00 Engineering Permits
07-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-04-02 Encroachment Permits Includes street cuts, paving temporary encroachments, permanent construction encroachment permits, and
non-standard permanent encroachments in City right-of-
way.

PW Eng P GC 34090(a) Real property records, maintain
Permanently
GC 4003, 4004; Maintain
H&S 19850; Life of Building, with exceptions
State of California Guidelines; Permanent for
construction based encroachment permits.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

SAMPLE
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
07-00-00 PUBLIC WORKS
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-04-03 Film Permits Encroachment permit specifically for filming. PW Eng AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-04-04 Oversize Transportation Permits Temporary use permit for access of oversized vehicles. PW Eng AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-04-05 Geological Permits Used for various water wells. PW Eng P GC 34090(a), Real property records, maintain CCP337, 337.1(a), 337.15; Statutes of limitations
GC 4003, 4004; Maintain
State of California Guidelines; Permanent
07-04-06 Hauling Permits PW Eng AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-04-07 Construction Water Meter Permits Temporary use permit associated with a specific job. PW Eng AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-05-00 Private Developments
07-05-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-05-02 Grading & Transportation Permits Includes haul routes and the permit for transportation of 50 cubic yards or more of materials.

PW Eng P GC 34090(a), Real property records, maintain
CCP337, 337.1(a), 337.15; Statutes of limitations
GC 4003, 4004; Maintain
State of California Guidelines; Permanent
07-05-03 Plan Review/Working Files Plan checks for grading plans, survey maps and reports.

PW Eng CY+2 GC 34090; 2 year minimum requirement
07-05-04 Subdivision Working Files Includes correspondence with surveyors, plan review information and other project related documents used
to support Community Development projects.

PW Eng AC+10 GC 34090; 2 year minimum requirement
CCP 337.15; 10 years
07-05-05 Final Parcel / Tract Maps Includes correspondence with surveyors, plan review information and other project related documents used
to support Community Development projects.

PW Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-05-06 Lot Line Adjustments Includes correspondence with surveyors, plan review information and other project related documents used
to support Community Development projects.

PW Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

SAMPLE
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
07-00-00 PUBLIC WORKS
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-06-00 City Facilities
07-06-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-06-02 Maintenance Agreement Maintenance and on-call agreements including painting, roofing, janitorial and other contracted
maintenance work.

PW Ops AC+4 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
07-06-03 Facility Permits Includes outside permits and regulatory compliance documents for City buildings and facilities, such as fire, elevator and other permits from the State and County.

Also include backflow testing.

PW Ops AE+2 GC 34090; 2 year minimum requirement
State of California Guidlines; Current year plus 2 years for municipal facility rental / use permits
07-08-00 Parks
07-08-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-08-02 Park Construction History Includes location, construction, systems and other park information.

PW Ops P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-08-03 Play Structure Inspection & Maintenance PW Ops AC+3 CCP 338; 3 years for action State of California Guidelines; Completion plus 2 years for inspection records in Parks, and 2 years after audit for equipment inventories.
07-08-04 Heritage Trees Includes applications, permits and other information about heritage trees.

PW Ops L+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain tree
maintenance records for the current year plus 2 years.

Administrative Decision: Maintain tree history files for the life of the tree plus 2 years for historical trending. 07-09-00 Streets
07-09-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-09-02 Street Maintenance Projects Maintained by supervisor to track street maintenance projects. Includes sidewalks, signs, striping/markings, maintenance projects and other stree information.

PW Ops AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for maintenance projects.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

SAMPLE
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
07-00-00 PUBLIC WORKS
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-09-03 Street Cleanup Program Includes spreadsheets on cleanup efforts for homeless encampments, 4th of July, illegal dumping and other
cleanup.

PW Eng AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for maintenance projects.
07-09-04 Inspections & Assessments Records of inspections and condition assessments. PW Ops AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for maintenance and operations projects.
07-10-00 Fleet
07-10-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Divisions AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-10-02 Maintenance Contracts Includes contracts under City Manager's authority for services maintained within Public Works.

PW Ops AC+4 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
07-10-03 Vehicle & Equipment Maintenance Records Paper history of equipment and vehicles. Includes registration, purchase, maintenance and other specific
vehicle and equipment related information. Also
tracked in Hansen.

PW Ops LOV+4 GC 34090; 2 year minimum requirement
CCP 343; 4 years for action
State of California Guidelines state life of the vehicle plus 2 years for fuel, maintenance and repair records of vehicles. State does not reference any citations.
07-10-04 Daily & Quarterly Inspection Forms PW Ops CY+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year.
07-10-05 Biennial Inspection of Terminals (BIT) Records Inspection of vehicles by the DOT. PW Ops CY+2 GC 34090; 2 year minimum requirement VC 3450.12; maintain inspection reports for at least 2
years. 25 month inspection period.
07-10-06 BIT Audits Annual CHP audit of BIT records. Review drivers licenses, drug pull records, driver training and medical records for drivers.

PW Ops CY+2 GC 34090; 2 year minimum requirement
VC 3450.12; maintain inspection reports for at least 2
years. 25 month inspection period.
07-10-07 BAR Inspections Combined with California Air Resources Board. PW Ops AA+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Administrative Decision: Maintain inspection records
for 2 years after completion to follow State retention for the CARB permit.
07-10-08 Portable Diesel Equipment BAAQMD inspects these records periodically (if there is a change or addition to the equipment).

PW Ops AC+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Administrative Decision: Maintain inspection records
for 2 years after completion to follow State retention for the CARB permit.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2019. All rights reserved.

SAMPLE
Record Retention Schedules and UFIRST Index

Draft: 4/23/2026
07-00-00 PUBLIC WORKS
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-10-09 Diesel & Gas Smog Inspections Maintained in CFA and in hard copy form PW Ops AC+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Administrative Decision: Maintain inspection records
for 2 years after completion to follow State retention for the CARB permit.
07-10-10 Daily Vehicle Inspection Log Inspection of vehicles by drivers prior to driving.

Required by the DOT. Includes safety equipment, liquid
levels, tire condition, appearance, operations, lights.

Maintain the old and new books in the vehicle.

PW Ops CY+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year.
07-10-11 Weekly Fuel Island Inspections Includes inspections of gas and diesel fuel tanks.

County inspects the tanks monthly and maintains the
records. No records maintain by the City.

PW Ops AA+3 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); SOL of 4 years
State of California Guidelines; 3 years after audit
07-10-12 Hazardous Waste Manifests Used for disposal of oil filters, used oil, sweeping compound and other hazardous waste materials.

PW Ops CY+10 GC 34090; 2 year minimum requirement
40 CFR 122.21; 3 to 5 years
State of California Guidelines; Current year plus 10
years for hazardous waste disposal documents.
07-10-13 Tire Disposal Records Release slips from the recycler. PW Ops CY+10 GC 34090; 2 year minimum requirement 40 CFR 122.21; 3 to 5 years
State of California Guidelines; Current year plus 10
years for hazardous waste disposal documents.
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City of Buena Park
Record Retention Schedules and UFIRST Index