Agenda packet, regular meeting — Buena Park City Council, April 28, 2026 (part 3 of 3)

Draft: 4/23/2026
08-00-00 COMMUNITY SERVICES
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
08-01-00 Recreation & General Administration
08-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-01-02 ActiveNet Recreation IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
08-01-03 When2Work Sling Scheduling software system for all divisions. Recreation IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
08-01-04 Buena Park Today Brochure Brochure listing events and schedules for programs. Recreation CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years 08-01-05 Recreation Programs Includes program rules, attendance sheets, code of conduct, curriculum, City contact information filed by
City and co-sponsored programs.

Recreation CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-01-06 Registration Packets Includes waivers, schedule change forms, names, address, emergency contacts, IEPs, field trip forms and other registration related information. Maintained
alphabetically by quarter.

Recreation C CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-01-07 Cash Receipts & Deposit Breakdown Written receipts for individuals. Not sent to Finance. Recreation AA+4 GC 34090; 2 year minimum requirement CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
08-01-08 Special Events Includes contact information, planning, supply acquisition, staffing, vendor applications and
evaluations, outreach, copies of contracts and other
event organization information. May include egg hunts,
summer concert series
Recreation CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-01-09 Instructors Includes contracts and other instructor information. Recreation AS+4 CCP 337.2; Statutes of limitations of 4 years CCP 343; Statutes of limitations of 4 years
Administrative Decision: Maintain instructor files for 4 years after the instructor separates from the City.
08-01-10 Volunteers Includes the application, contact information, waivers, correspondence and any general information about the
volunteer.

Accepted applications
Denied applications
Recreation C
AS+2
AC+2
GC 12946; 2 years after completion/position filled
State of California Guidelines; 2 years after
completion/position filled
08-01-11 Youth Sports Scholarship May include sensitive personal information. Subsidized discount to elligible students.

Recreation C CY+2 GC 34090; 2 year minimum requirement
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
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Recreation AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
29 USC 1113; 6 years after date of last action, or 3
years after plaintiff had knowledge of breach or
violation, whichever comes first.

GC 910 - 913; 6 months to 1 year after event occurs.

State of California; 7 years after closure for
accident/incident reports
08-02-00 Facilities
08-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-02-02 Rental / Use Agreements Includes applications, joint use agreements, proof of insurance and other rental documents for picnic,
clubhouses, room rentals and other facility rentals.

Recreation AC+4 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
08-02-03 Daily Logs Logs completed by staff for after facility usage. Recreation CY+2 GC 34090; 2 year minimum requirement 08-03-00 Senior Center
08-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Includes qualification questions and guidance to
programs. May include personal information for loans in ED.

Senior Svcs C CY+2 GC 34090; 2 year minimum requirement 08-03-03 Senior Programs Includes program rules, attendance sheets, code of conduct, curriculum, City contact information filed by
City and co-sponsored programs.

Senior Svcs CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-03-04 Registration Packets Includes waivers, schedule change forms, names, address, emergency contacts, IEPs, field trip forms and other registration related information. Maintained
alphabetically by quarter.

Senior Svcs C CY+2 GC 34090; 2 year minimum requirement CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-03-05 Instructor Sign-in Sheets Sent to North Orange County Community College District for Life Skills Education Advancement Program.

Senior Svcs CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
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Senior Svcs C AT+2 GC 34090; 2 year minimum requirement CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.

Administrative Decision: Maintain while applicant is
actively participating in programs plus 2 years.
08-03-07 Food Distribution Program Receipts from Second Harvest. No individual information collected. Includes temperature logs.

Senior Svcs CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years 08-03-08 Home Delivery Nutrition Program Provided by Orange County Meals on Wheels. City receives approvals and routes provided. Includes name,
address and phone number for the clients.

Senior Svcs C AT+2 GC 34090; 2 year minimum requirement CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.

Administrative Decision: Maintain while applicant is
actively participating in programs plus 2 years.
08-03-09 Site Inspections Performed occassionally by Meals on Wheels to check whether the City is following protocol for food service.

Senior Svcs CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years 08-03-10 Safe Serve Certifications For food distribution. Senior Svcs CY+2 GC 34090; 2 year minimum requirement 08-03-11 Transportation Weekly Report Weekly County summary of transportation reimbursements for the program. Finance receives
funds from the County based on the reimbursement
form.

Senior Svcs CY+2 GC 34090; 2 year minimum
State of California Guidelines; 2 years for management
reports
08-03-12 Senior Transportation Includes intake forms to qualify for the services. For non- emergency and general transportation services. Filed by individual.

Senior Svcs AT+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.

Administrative Decision: Maintain while applicant is
actively participating in programs plus 2 years.
08-03-13 Buena Park Senior Center Gift Shop Includes sales tax information, deposit slips, bank statements, daily transaction and other documents.

Senior Svcs AA+4 GC 34090; 2 year minimum requirement
CCP 337(2) & (3); Statute of limitations, 4 years for
action
State of California Guidelines; 4 years after audit
08-04-00 Fine Arts
08-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
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Fine Arts AC+5 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 7.703; 3 years after final payment
48 CFR 4.705 et. seq; 4 years for contractor related
records
State of California Guidelines; 5 years after closure or completion of contract or agreement
08-05-00 Aquatics
08-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-05-02 Emergency Action Plans For active shooter, disaster, fire and other emergency actions. Staff trained and drilled on procedures.

Recreation S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after superseded 08-05-03 Lifeguard Certifications Recreation AS+4 GC 34090; 2 year minimum requirement 29 CFR 1627.3(b); 1 year for training records
GC 12946; 4 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 2 years for certificates and designations training.
08-05-04 Opening & Closing Logs Includes communications logs between managers on all pool programs for opening and closing procedures.

Recreation CY+2 GC 34090; 2 year minimum requirement
08-06-00 Homeless Outreach Services
08-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Homeless C CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
08-06-03 Case Management - Non-Covid Includes linkages to social services and other case documents
Homeless C AS+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge
45 CFR 164.530(j)(2); 6 years
08-06-04 Case Management - Covid Related Includes linkages to social services and other case documents
Homeless C AS+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge
45 CFR 164.530(j)(2); 6 years
08-06-05 Unserved Intakes Homeless C CY+2 GC 34090; 2 year minimum requirement 08-06-06 Outreach & Engagement Includes linkages to social services and other outreach documents
Homeless CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain for the Current Year plus 2 years
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Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
09-01-00 Administration / Chief of Police
09-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

COP/Admin CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
09-01-03 CHP 187 Vehicle Pursuits Includes a log tracking filing and sending the report, a summary of the actions, and proof of delivery from the
CHP.

COP/Admin IND VC 17004.7; Maintain vehicle pursuit records, no retention.
09-01-04 General Orders Maintained in Power DMS. COP/Admin C P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent, no citation
given.
09-01-05 Grand Jury Inspection COP/Admin CY+2 GC 34090; 2 year minimum requirement 09-01-06 Grants Federal, state and county grants. COP/Admin AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
09-01-07 ID Fobs Access to buildings COP/Admin S+2 GC 34090; 2 year minimum requirement Administrative Decision: Maintain fob assignment lists
for 2 years after superseded.
09-01-08 Livescan Fingerprinting Includes fingerprint requests. Kept for 30 days. COP/Admin C CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain fingerprint
information for city employment for 2 years after
termination.
09-01-09 Officer Identification Includes names and identification numbers of officers, PSA and TSA. Maintained in Spillman and in a separate
spreadsheet.

COP/Admin C S+2 GC 34090; 2 year minimum requirement
Administrative Decision: Maintain officer identification spreadsheet for 2 years after superseded.
09-01-10 Personnel Orders Includes internal transfers of personnel. COP/Admin C CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and
timekeeping records.

AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
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Employees:

Reservists & Volunteers:

COP/Admin C
P
AS+6
29 CFR 1627.3 - 4; 3 years after termination
29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 4 years after termination or action
State of California Guidelines; 3 years after termination Administrative Decision: Maintain employee files
permanently to support service in the Police
Department and request from other agencies.
09-01-12 Personnel, Unsuccessful For employees, reservists and volunteers. Includes applications and recruitment materials.

COP/Admin C AC+4 GC 12946; 4 years after completion/position filled 29 CFR 1602.14; 1 year after position filled
29 CFR 1627.3; 1 year after position filled
State of California Guidelines; 3 years after
completion/position filled
09-01-13 Retiree Qualification Permits Identification for police employees and retirees for carrying firearms. Retirees need to qualify for carrying.

COP/Admin AE+2 GC 34090; 2 year minimum requirement
PC 12071, Maintain records
PC 12078, Maintain records
State Recommendation, 2 years after the license
expires.
09-01-14 Rules & Regulations COP/Admin C P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent, no citation
given.
09-01-15 Surveillance Recordings - Police Facilities Includes in-building and parking lot surveillance.

Maintained by Axon.

COP/Admin 180 Days GC 34090.6; 100 days. * If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
09-01-16 Time Off Requests Includes vacation sign ups and special details. Moves the bulk of staff all at once based on the event / order.

COP/Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and
timekeeping records.
09-01-17 Reserve Hours Monthly Summary Management report. COP/Admin CY+2 GC 34090; 2 year minimum State of California Guidelines; 2 years for management
reports
09-01-18 Emergency Operations Includes the EOC plan and associated procedures for the City.

EOC
Coordinator
S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after superseded for emergency management and mutual aid strategic
plans.
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City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-02-02 Telephone & Radio Communications Stored on data tapes. Stored on digital media C&IT 2Y Rotating GC 34090.6; 100 days. * If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
Administrative Decision: Maintain communication
recordings for a rotating 2 year period. Kept in the
Verint System.
09-02-03 Mobile Audio & Video Includes tape recordings and video from body worn systems.

Non-evidence, Police Report with No Arrest, Detention / Arrest, Traffic / Pedestrian Contact with No Report:

Violent Crime Report, Use of Force, Administrative,
Complaint Against Employee or Agency:

Critical Incident, Homicide:

C&IT
C
2Y
5Y or 15Y*
P
PC 832.18(5)(A)&(B); 60 days for nonevidetiary data, 2
years for evidentiary data.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

EVC 1045; Discovery of officer information on Internal
Affairs cases. 5 year access limit.

CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense.

PC 832.5; 5 years after case closure with no sustained
misconduct, *15 years with sustained misconduct;
confidential document not for public exposure.

PC 799; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
09-02-04 Digital Audio Recordings C&IT 180 Days * GC 34090.6; 100 days. * If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
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Non-evidence, Police Report with No Arrest, Detention / Arrest, Traffic / Pedestrian Contact with No Report:

Violent Crime Report, Use of Force, Administrative,
Complaint Against Employee or Agency:

Critical Incident, Homicide:

C&IT
C
2Y
5Y or 15Y*
P
PC 832.18(5)(A)&(B); 60 days for nonevidetiary data, 2
years for evidentiary data.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

EVC 1045; Discovery of officer information on Internal
Affairs cases. 5 year access limit.

CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense.

PC 832.5; 5 years after case closure with no sustained
misconduct, *15 years with sustained misconduct;
confidential document not for public exposure.

PC 799; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
09-02-06 Databases Includes all enterprise and other databases used in the City.

C&IT IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
09-02-07 MDC Messages Mobile Digital Computers. Considered a conversation or text.

C&IT 180 Days * GC 34090.6; 100 days. * If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6.

PC 832.7(b)(7)(c); 180 days after discovery, or 30 days after closure of case, to release records as part of a
PRA, use of force.
09-03-00 Court Liaison Office
09-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-03-02 Daily Payroll Report Maintained electronically in an MS Access database (Court DB) Used for tracking hours that employees and
officers appearing in court.

Court CY+2 GC 34090; 2 year minimum requirement
09-03-03 Payroll Court Ledger Excel sheet printed after daily payroll report entered into the Court DB database. Forwarded to Finance for
payroll.

Court CY+2 GC 34090; 2 year minimum requirement
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Court CY+2 GC 34090; 2 year minimum requirement
09-03-05 Subpoenas Duces tecum and appearance subpoenas received via email from the courts. Some received by mail or in
person by other entities.

Court CY+2 GC 34090.7; Duplicate records may be destroyed at any point before the total retention period
State of California Guidelines; Current year plus 2
years. Courts/County maintain the original record.
09-04-00 Crime Prevention
09-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-04-02 Monthly Statistical Reports Reports and data generated internally and distributed to requesting divisions/units, departments, agencies or the public.

Crime CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
09-04-03 Alarm Permits & False Alarms Police alarm permits renewed annually. Crime CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for false alarm duplicates.
09-04-04 Street Vendor Permits Crime AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for temporary use permits
09-04-05 Temporary Use & Annual Permits Includes ABC licenses, block parties, entertainment, film and other temporary permits and licenses.

Crime AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for temporary use permits
09-04-06 Massage Establishments Permit renewed every 2 years. Crime AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after expiration for massage parlor permits.
09-04-07 Second Hand Dealer Licenses Includes licenses for antique dealers and other second hand sellers.

Crime AE+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for secondhand dealers and pawn broker licenses.
09-04-08 Promotional Materials & Outreach Crime CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved.

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City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-05-02 Latent Fingerprints Latent Fingerprint cards are in secured CSI office in a locked filing drawer. Results are scanned into Spillman and cards maintained separately.

Forensics P State of California Guidelines; Maintain latent fingerprint records for case statute of limitations or until evidence in case is destroyed. No citations listed. Reference
Penal Code sections under the Records group for
retention.

Administrative Decision: Maintain latent fingerprint
records permanently to support potential future
reference.
09-06-00 Internal Investigations
09-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-06-02 Citizen Complaints Form completed by a citizen. Complaints become formal investigations. Non-complaints are forwarded to
other divisions or departments, as needed.

IA AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Settlement of civil rights complaint plus 7 years
09-06-03 Critical Incident Reviews Includes any time that an officer intentional or unintentional discharges their firearm and death in
custody reporting and logs.

Where officer shows no sign of sustained conduct:

Where officer shows signs of sustained conduct:

IA C
AC+5
AC+15
EVC 1045; Discovery of officer information on Internal
Affairs cases. 5 year access limit.

GC 12946; Personnel records, 2 years after termination.

PC 801.5; 4 years to commence prosecution
PC 832.5(b); 5 years after closure for lack of sustained conduct, 15 years after closure with proof of sustained conduct, confidential document not for public exposure.

VC 2542 & 2547; Officer fraud or misrepresentation. 3
years after act or omission.

State Recommendation; Closure of case plus 25 years,
2 years plus the current year for death in custody
reporting.

DOJ regulates, if not involving felonies, the report can be destroyed after 3 years, provided that accounting of incident has been placed with the case file.
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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-06-04 Grievances IA AT+5 GC 12946; 2 years after completion 29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; 2 years after termination for general employees, 5 years after termination for
safety employees
09-06-05 Internal Investigations IA C AC+15 PC 832.5(b) Statutory minimum is 5 years for no sustained misconduct and 15 years for sustained
misconduct.

EVC 1045; 5 years for conduct
PC 801.5; SOL of 4 years after event
PC 803(c); public officer, crime descriptions
VC 2547; SOL of 3 years for officer fraud
GC 12946; 4 years after completion/position filled
09-06-06 Pitchess Motions Legal document seeking information in police officers' personnel file. Copy maintained with the officer's file.

IA CY+2 GC 34090; 2 year minimum requirement
09-06-07 Use of Force Review Board Reports IA CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for use of force files
09-06-08 Supervisory Notes / Records of Discussion Maintained under lock and key by each division for employees. Notes and observations on performance
related issues for the deployment period. Cycle varies
and results are maintained by the highest level
supervisor of the officer. Related to training.

IA C AS+6 29 CFR 1627.3 - 4; 3 years after termination
29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 4 years after termination or action
State of California Guidelines; 5 years after termination for safety employees.
09-07-00 Investigations
09-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-07-02 Sex / Arson Registrants Sex offenders - Adult
Sex offenders - Juvenile
Investigations V, C LOR+2
* Varies
GC 34090; 2 years minimum
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-03 Homicide Investigations V, C P PC 187; Definitions PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.
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Record Retention Schedules and UFIRST Index

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-07-04 Major Sexual Assault Investigations V, C LOR+2 PC 261; Definitions PC 220; Definitions & punishments
PC 286; Definitions & punishments
PC 288; Definitions & punishments
PC 289; Definitions & punishments
W&I 781; Juvenile records, when offender reaches age
38, or 5 years after records are sealed.

Department of Justice recommends 25 years.

Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death.
09-07-06 Registration Files - 11590 HS Drug registrants. Maintained in Spillman RMS. Investigations LOR+2 GC 34090; 2 year minimum requirement H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-07 Registration Files - 290 Adults For sex offenders. Activity based on ORI status.

Maintained in Detective Aides cubicle area and inactive files are in the Detectives/Investigations storage room.

Investigations LOR+2 GC 34090; 2 years minimum
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-08 Registration Files - 290 Juveniles For sex offenders. Activity based on ORI status and maintained in the CSAR web portal.

Investigations * Varies
(Reference
citations)
GC 34090; 2 years minimum
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-09 Registration Files - 457.1 Adults Maintained in Detectives Aides cubicle area. Investigations LOR+2 GC 34090; 2 years minimum H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
* PC 457; Arson registration for juveniles, 25 years of age or when records are sealed per W&IC 781
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
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Record Retention Schedules and UFIRST Index

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-07-10 Registration Files - 457.1 Juveniles For arson offenders. Maintained in CSAR web portal. Investigations * Varies GC 34090; 2 years minimum H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
* PC 457; Arson registration for juveniles, 25 years of age or when records are sealed per W&IC 781
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
09-07-11 Monthly DOJ/UCR/BACS (MACR) Report Electronic monthly statistical report sent to the DOJ.

MACR - Monthly Arrest & Citations Register - DOJ form
JUS 750. Maintained in NIBRS, National Incident Based
Reporting System.

Investigations CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
09-07-12 Track Fliers Includes BOLOs from to other agencies. Printed to PDF and maintained on the shared drive. May be
uploaded to RMS with the corresponding case.

Investigations CY+2 GC 34090; 2 year minimum requirement 09-07-13 Informant Files Maintained in paper form and reviewed annually for activity. Includes vice crimes (gang, narcotics,
prostitution, robbery). Paper form maintained in CIT
Department (Community Impact Team) in a filing
cabinet.

Investigations C AT+10 GC 34090; 2 year minimum requirement State of California Guidelines; 10 years after termination for informant files, no citation stated
09-08-00 Jail
09-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-08-02 Jail Video Recordings Jail CM+13M GC 34090.6; 1 year. If a claim is filed or pending litigation, retain with the case file for 100 days after conclusion of court action.

State of California Guidelines; Current Month plus 13
months for surveillance recordings
09-08-03 Medical Inmate Screenings Maintained in RMS booking table files with the associated case.

Jail AC+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge.
15 CCR 1205; Maintain separately from inmate files, no
retention listed
15 CCR 1207; Maintain, no retention listed
California "Minimum Guidelines for Local Detention
Facilities" state "There is no Title 15 regulation related to records retention" for these records.
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Record Retention Schedules and UFIRST Index

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-08-04 Detoxification Forms Used for bi-annual audits and inspections by the State. Jail AC+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge.
15 CCR 1205; Maintain separately from inmate files, no
retention listed
15 CCR 1207; Maintain, no retention listed
California "Minimum Guidelines for Local Detention
Facilities" state "There is no Title 15 regulation related to records retention" for these records.

Administrative Decision: Maintain detoxification forms
for 7 years after closure, with exceptions, to follow
retention of medical screenings.
09-08-05 Logs Logs of secure / non-secure detention including juvenile cell check, visitor, incident and other jail logs.

Jail CY+6 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 6 years for jail logs
09-08-06 Juvenile Commission Reports Monthly and annual reports sent to the Juvenile Commission. Form is downloaded from the County
website.

Jail CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
09-08-07 Inspections Board of Corrections bienniel, health department, fire department, etc.

Jail AC+6 GC 34090; 2 year minimum requirement
State of California Guidelines; After completion plus 6 years for inspections by various agencies
09-08-08 Weekly Assessments Weekly inspections on the Buena Park City Jail Weekly Fire Safety Assessment form. Maintained on the shared
drive.

Jail AC+6 GC 34090; 2 year minimum requirement
State of California Guidelines; After completion plus 6 years for inspections by various agencies
09-09-00 Property & Evidence
09-09-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-09-02 City Fund Memorandums Memo lists unclaimed monies on cases where legal ownership cannot be established. Original maintained in Finance Department. Destroy copy when case file is
closed and retention reached.

P&E ACT GC 34090.7; Duplicates and reference materials may be destroyed within the 2 year minimum. Duplicates
must not be kept longer than the retention life of the
original record.
09-09-03 Destruction of Narcotics Memorandums Memo lists narcotics which are destroyed after adjudication of cases. Original memo to City Attorney
then to court judge for validation. Destroy copy when
case file is closed and retention reached.

P&E P State of California Guidelines; Permanent for gun destruction. No citation given. Current year plus 2 years for property control logs recording items coming into
and going out of property rooms.
09-09-04 Destruction of Weapons List List of weapons destroyed after adjudication of case.

Disposition of destroyed weapons entered into
statewide automated property system.

P&E P State of California Guidelines; Permanent for gun destruction. No citation given. Current year plus 2 years for property control logs recording items coming into
and going out of property rooms.
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Record Retention Schedules and UFIRST Index

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-09-05 Auction Reports Items of property to be auctioned. P&E CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after financial audit for surplus property auctions including listings of property.
09-09-06 Property Owner Notifications Owners of property held as evidence, found or safekeeping. Copy of letter filed with original report until retention of the case is reached.

P&E P State of California Guidelines; Permanent for gun destruction. No citation given. Current year plus 2 years for property control logs recording items coming into
and going out of property rooms.
09-09-07 Property Record / Receipts After adjudication of case, property cards are scanned under original case and originals destroyed.

P&E CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; No citation given. Current year plus 2 years for property control logs recording
items coming into and going out of property rooms.
09-10-00 Records *** Maintain all case files confidential while active.

California Public Records Act to be consulted.
09-10-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-10-02 Spillman RMS Electronic case management system. Records C IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
09-10-03 Case Reports - All Other Crime reports, DUI's, incidents, manditory registrants, bookings/arrests, missing persons, restraining orders,
criminal protective orders, NCIC entries. May include
property, photos, field interview cards, additional
documents and any other elements for the case. All
files scanned and stored in the RMS system.

Records V See cases
listed below
11357B Cases Marijuana related. Records V, C *** AC+2 * HS 11361.5, 11361.7, 11357 B, C, D, or E; 2 years after case closure, * or until offender reaches the age of 18 years provided there are no active warrants
associated with the case. Destroy Juvenile marijuana
cases after age 18.

H&S 11362.1, Legal adult use of cannabis products
Combined cases may be retained for the longest
applicable retention period. The District Attorney may
vacate the conviction and the City may destroy the case file sooner than the retention period listed.
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Administrative Decision: Maintain for 2 years after
closure of the case.

Child Abuse Records V, C *** AC+10 PC 11169; Maintain
PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
Child Molestation Records V, C *** LOR+2 PC 261; Definitions PC 220; Definitions & punishments
PC 286; Definitions & punishments
PC 288; Definitions & punishments
PC 289; Definitions & punishments
W&I 781; Juvenile records, when offender reaches age
38, or 5 years after records are sealed.

Department of Justice recommends 25 years.

Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death.

City Employee Cases Records V, C *** AC+7 29 CFR 1904.33; OSHA reports maintained for the current year plus 5 years.

State of California Guidelines; 7 years after closure
Drug / Sex Crime Registration Sex offenders - Adult
Sex offenders - Juvenile
Records V, C *** LOR+2
* Varies
GC 34090; 2 years minimum
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.

Felony Cases, Non-permanent Does not include murder, kidnapping for ransom, treason, procuring execution by perjury, train wrecking, assault with a deadly weapon by a life-term prisoner,
bombing resulting in death or bodily injury, making
defective war materials that cause death
Records V, H, C *** AC+6 GC 34090, 2 year minimum requirement CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense, 6 years for notory public offenses.

State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years.

Felony Cases, Permanent Includes murder, kidnapping for ransom, treason, procuring execution by perjury, train wrecking, assault with a deadly weapon by a life-term prisoner, all fatality collisions, bombing resulting in death or bodily injury, making defective war materials that cause death.

Records V, H, C *** P PC 799, 801.1, 803; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
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Misdemeanors / Infractions, Not Filed Misdemeanors with no leads, no convictions or arrests not filed.

Records V, C *** AC+2 GC 34090; 2 year minimum requirement CCP 338; up to 3 years after commission of offense or
after realization of offense.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

Missing Persons Records V, C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for non-criminal occurrences, including missing persons where person has been returned/found.

DOJ recommends permanent for unsolved missing
persons.

Officer Involved Shootings Includes shootings Records V, C *** AC+25 EVC 1045; Discovery of officer information on Internal Affairs cases. 5 year access limit.

PC 832.5; 5 years after case closure with no sustained
misconduct, 15 years with sustained misconduct;
confidential document not for public exposure.

VC 2542 & 2547; Officer fraud or misrepresentation. 3
years after act or omission.

State Recommendation; Closure of case plus 25 years.

DOJ regulates, if not involving felonies, the report can be destroyed after 3 years, provided that accounting of incident has been placed with the case file.

Robberies / Burglary Records V, C *** AC+3 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense.

State Recommendation; Closure of case plus 3 years.

Sex Crimes Records V, C *** L+2 PC 261; Definitions
PC 220; Definitions & punishments
PC 286; Definitions & punishments
PC 288; Definitions & punishments
PC 289; Definitions & punishments
W&I 781; Juvenile records, when offender reaches age
38, or 5 years after records are sealed.

Department of Justice recommends 25 years.

Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death.
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State Recommendation; Closure of case plus 3 years.

Unattended Death / Suicide Suspicious
No suspicious circumstances
Records V, H, C ***
V, C ***
P
AC+2
PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
GC 34090; 2 year minimum requirement
Weapon Crimes Possession of illegal weapons, carrying concealed weapons, and other crimes relating to the possession or use of illegal weapons where no other crime has
occurred.

Records V, C *** AC+5 GC 34090; 2 year minimum requirement Administrative Decision: Retain weapon crime
information for 5 years to track potentially violent
individuals.
09-10-04 Public Information Logs Events and calls for service. Records CY+2 GC 34090; 2 year minimum requirement 09-10-05 Public Records Requests Maintained on the shared drive in Records main folder, then subfolder named "PRA Requests". Request and
response and any correspondence pertaining to the
requests are saved. Nextrequest is now due for
responses.

Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion 09-10-06 Field Interview Cards Entered directly into the RMS. No longer physical cards. Records C AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for field interview cards.
09-10-07 Restraining Orders All restraining orders are maintained by the California Courts Protective Order Registry (CCPOR) repository.

All orders may be printed from the CCPOR repository.

Orders are scanned into Spillman RMS in the
respective case. Proof of Service are entered into the
CLETS database and scanned into the respective
case..

Records AE State of California Guidelines; Destroy after law enforcement actions are fulfilled and effective date of restraining order has expired. Described in PC 273.5,
PC 273.6, PC 273.65, PC 646.9(b), PC 13700 and FAM
6380-6383.
09-10-08 Repossessed Vehicles / Private Property
Impounds
CHP 180 forms are scanned into Spillman RMS Files
with the corresponding case and shredded after a
second CLETS entry check and image QC.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain repossession
and private impound records for the current year plus 2 years.
09-10-09 Requests for Livescan Service Fingerprint processing for Department of Justice.

Requested for City employees and City residents on
request, and for CCWs. Handled by our front counter
staff on a special computer module soley for Livescan
fingerprint processing. The Livescan record is entered
and the "Request for Live Scan Service" form is
retained by the Senior Account Clerk for fee
reconciliation.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain fingerprint
information for city employment for 2 years after
termination.
09-10-10 Record Sealings, Adults Kept in Records Storage room Records V, C *** AC+3 * PC 851.8(a); Factually innocent records, 3 years after arrest, * with district attorney approval.
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Record Retention Schedules and UFIRST Index

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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-10-11 Record Sealings, Juveniles Kept in Records Storage room Records V, C *** AC+5 ** Date of court ordered destruction W&IC 781; 5 years after sealed by court order for at-risk youth;
** W&IC 781; When juvenile reaches the age of 38 for
murder and/or sex crimes occuring before the child is
14 years of age
** W&IC 781; For murder and/or sex crimes occuring on
or after the child reaches age 14, DO NOT DESTROY.
09-11-00 Traffic Bureau
09-11-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-03 Citations - Traffic Criminal and non-criminal citations (Misdemeanor and traffic or non-traffic related citations - (infractions). Brazos Application
Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-04 Citations - Parking Wincite Application for electronic parking cites. Hand written parking citations are scanned into the Citation Table into the RMS and the cites are filed in a filing cabinet in traffic.

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-05 Voided Criminal Citations Maintained in the Brazos Application and hand written voided citations are scanned into the Citation table within the RMS.

Traffic CY+2 GC 34090; 2 year minimum requirement
09-11-06 Voided Parking Citations Maintained in Wincite Appliciation any written paper parking citations are scanned into the RMS.

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-07 Traffic Citation Transmittal Sheet For the courts. One copy (PDF) kept and one printed copy sent to the courts.

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking and traffic citations.
09-11-08 Parking Hearing Dispositions Administrative reviews. Traffic AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for parking and traffic citations.

Administrative Decision: Maintain hearing files for 2
years after the appeal is closed to support the citation. 09-11-09 Commercial Vehicle Inspections Form used for inspection of commercial vehicles stopped for a purpose.

Traffic CY+2 GC 34090; 2 year minimum requirement
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Training AT+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after termination of use of equipment for radar calibration records
09-12-00 Training Unit
09-12-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-12-02 Training Management System Database (TMS) Used to track all training for officers, including inhouse, POST and other training sessions. Maintained on the
EDI portal with POST.

Training IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
09-12-03 Department Training Records Includes binders filed by officer containing class outline, tests, precentages, roster, handouts, instructor's
qualifications and resumes, daily evaluations,
qualification criteria and training scenarios. Maintained electronically on the T Drive.

Training AS+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; 7 years after termination, no specific citation given. 2 years after termination for certificates and designations training.
09-12-04 Range Shooting Records Includes range lesson plans, firearms safety plan, weapon maintenance, firearm training manuals,
simulation training, range master and safety officer for firearms and less-lethal weapons. Maintained
electronically on the T Drive.

Training AC+15 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety training records. Current year plus 2
years for certificates and designations training. 15 years after completion for range lesson plans (No citation
given).
09-12-05 Range Course of Fire Logs Maintained electronically on the T Drive. Training AC+15 GC 34090; 2 year minimum requirement 29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7920.000; PRA, confidential record status
State of California Guidelines; Current year plus 7 years for non-safety training records. Current year plus 2
years for certificates and designations training. 15 years after completion for range lesson plans (No citation
given).
09-12-06 Community Police Academy Applications Maintained electronically on the T Drive.

Successful applicants:

Unsuccessful applicants:

Training
AT+4
AC+4
GC 12946; 4 years after completion/position filled
State of California Guidelines; 2 years after termination Administrative Decision: Maintain volunteer files for 4 years after termination for hired, 4 years after position filled for denied applications to follow recruitment
retention.
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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
09-12-07 Locker & Riot Locker Logs Includes combinations and assigned lockers Maintained on our T drive and locker keys are maintained by the
Training Sergeant
Training C S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; After superseded
09-12-08 Canine Records Kept for the life of the dog. Maintained by each individual K-9 officer for training of the dog.

Training L+2 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
Administrative Decision: Maintain canine records for the life of the animal plus 2 years to track training.
09-13-00 Vice & Narcotics
09-13-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-13-02 Pawn Slips Vice CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for Secondhand Dealers and Pawn Brokers.
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09-00-00 POLICE SERVICES
Legend:

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-14-02 Service Desk Work order system IT IND Transitory Record; Databases are maintained while active
09-14-03 Technical Network Diagrams Documents related to network configuration. IT C IND Transitory Record; Databases are maintained while active
09-15-00 Backup and Recovery Plans
09-15-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

IT CM+11 GC 34090.7; Duplicate records may be destroyed within the 2 year minimum period
State of California Guidelines; Current month plus 1
year for monthly backups
Administrative Decision: Maintain a 12 month rotating
backup set to allow for electronic record retention
compliance.
09-15-03 Tape Backup System Used for daily incrementals, weekly full, and rotating annual backups
IT CM+11 GC 34090.7; Duplicate records may be destroyed within the 2 year minimum period
State of California Guidelines; Current month plus 1
year for monthly backups
Administrative Decision: Maintain a 12 month rotating
backup set to allow for electronic record retention
compliance.
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10-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis
10-01-00 Economic Development
10-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-01-02 Property Acquisitions Appraisals, EIR, Escrow documents Econ Dev AC+10 CCP 337.15; 10 years after completion of construction or improvement
State of California Guidelines; Completion expiration 10 years for acquisitions.
10-01-03 Small Business Relief Program Grants and monies provided by the Orange County Board of Supervisors for districts.

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. 10-01-04 Economic Development Projects Agreements, loan agreements, professional service agreements, studies, and EIR’s.

Econ Dev AC+4 CCP 337(2) & (3); Statutes of limitations of 4 years CCP 337.2; Statutes of limitations of 4 years
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
10-01-05 Grant Applications & Agreements Working Files Departments are responsible for maintaining copies of invoices paid toward grants and longer retention term
applies, as needed. City Clerk is responsible for the
executed grant agreement.

Econ Dev AFP+5 * 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(7)(i)(a); Deeds/CDBG activities, 4
years after closure of loan
State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-01-06 County of Orange Files Pass thru agreements, possessory interest, tax default, cancellation of taxes, property tax bills, sale of land proceeds.

Econ Dev AC+5 GC 34090; 2 year minimum
29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.2-6; Maintain at least 3 years
CCP 337(2) & (3); Statutes of limitations of 4 years
CCP 337.2; Statutes of limitations of 4 years
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.

State of California Guidelines; 4 years after audit

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Special
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Total
Required
Retention
Citations & Legal Basis

Proposed Projects - Not Completed:

Includes renderings, correspondence and legal
documents, any other project related documents.
* Project files may include feasibility studies, which are confidential documents.

Econ Dev C* AFP+5 *
AC+2
GC 34090; 2 year minimum requirement
29 CFR 97.42; grants must be kept for 3 years after
final expenditure report.

State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-02-03 Affordable Housing New construction properties including loans, construction, land purchase, maps, DDAs, monitoring,
GAP loans, property compliance monitoring, density
bonus, and other information for construction financing tax credits.

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. 10-02-04 Rental Rehab Loans Loan files, including deed copies, loan information, applications and recorded documents. Source of
funding is CDBG, HOME, or RDA.

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved. REV: 4/23/2026 City of Buena Park
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Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis

Econ Dev V P GC 34090(e); Permanent for ordinances and
resolutions
State of California Guidelines; Permanent for
administrative records and for decisions made by public agencies
10-03-03 Recognized Obligation Payment Schedule
(ROPS)
Supporting documents, financials, correspondence to
the state, prior period adjustment forms, and meet and
confer.

Econ Dev AA+5 GC 34090; 2 year minimum requirement
29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
10-03-04 Audits State and other funding source audits. Econ Dev P GC 34090; 2 year minimum State of California Guidelines; Permanent
10-04-00 Community Development Block Grants
(CDBG)
10-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-04-02 Grant Project Files Applications, agreements, correspondence, and other financial documents. Includes sub-recipient documents,
Ehler's Senior Center rehabilitation, NSP1, Doss
property acquisition, and Commercial Rehabilitation
program recipients.

Econ Dev AFP+4 24 CFR 570.502(b)(3); Deeds/CDBG activities, 4 years after closure of loan
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report
24 CFR 982.158(f); 3 years
State of California Guidelines; Closure of loan plus 3
years.
10-04-03 Consolidated 5 Year Plan Required submission to HCD. Econ Dev S+3 GC 34090; 2 year minimum requirement 24 CFR 982.158(f); 3 years for HUD reports under
Section 8
State of California Guidelines; 2 years after strategic plan is superseded.
10-04-04 Annual Action Plans Required submission to HCD for entitled grant monies. Econ Dev S+3 GC 34090; 2 year minimum requirement 24 CFR 570.490; 3 years for reports
State of California Guidelines; 2 years after strategic plan is superseded.
10-04-05 Consolidated Annual Performance & Evaluation
Report (CAPER)
Program and financial information produced by HUD. Econ Dev AC+3 24 CFR 570.490; 3 years for reports ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved. REV: 4/23/2026 City of Buena Park
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Special
Attributes
Total
Required
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Citations & Legal Basis

ECONOMIC DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10-04-06 HUD Funding Documents & Correspondence Required submission to HUD. Econ Dev AC+6Y3M 24 CFR 982.158(f); 3 years for HUD reports HUD Notice PIH98-48 & PIH99-49; Current year plus 6
years and 3 months for Section 8 financial documents.
10-04-07 Check Requests & Draw Downs Draw requests are from the department for reimbursing sub-recipients.

Econ Dev AFP+4 24 CFR 570.502(b)(3); Deeds/CDBG activities, 4 years after closure of loan
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report.
10-04-08 Covid-related Funding Rental assistance, utility assistance, Small Business Relief program, Boys & Girls Club childcare program,
and Homeless Outreach program.

Econ Dev AFP+5* 21 CFR 1403.36(i)(11); 3 years after last payment 21 CFR 1403.42; 3 years after last payment, unless
litigation, then 3 years after claim is filed/settled.
24 CFR 570.502(b)(3); Deeds/CDBG activities, 4 years
after closure of loan
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report
29 CFR 97.42; grants covered by a consolidated action
plan must be kept for 5 years.

State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-05-00 HOME & CalHOME Programs
10-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-05-02 Project Setup Files Prepares prior to receiving funding for new projects. Econ Dev AC+2 GC 34090; 2 year minimum requirement 10-05-03 Project Files Includes agreements, invoicing, payments, reports and other documents from subrecipients.

Econ Dev AFP+5 * 29 CFR 97.42; grants must be kept for 3 years after final expenditure report.

State of California Guidelines; 5 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-05-04 Home Improvement Loans Home Improvement loans, Redevelopment Neighborhood Renovation program (RNRP) and other
property improvement programs. Loan files: deed
copies, loan information, applications and recorded
documents. Source of funding is CDBG, HOME and
CalHome.

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. 10-05-05 Tenant Based Rental Assistance HOME Funds Econ Dev AFP+5 24 CFR 92.508; 5 years 24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2023. All rights reserved. REV: 4/23/2026 City of Buena Park
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Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Required
Retention
Citations & Legal Basis

Econ Dev AFP+5 24 CFR 92.508; 5 years
24 CFR 85.42; Grants & co-operative agreements, 3
years after submission of last expenditure report State of California Guidelines; Closure of loan plus 3 years. 10-05-08 Annual & Quarterly Reports Required report submission to HCD (HOME). Econ Dev AC+3 24 CFR 570.490(d); 3 years for reports 10-06-00 Former Redevelopment Agency
10-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-06-02 Project Area Formation & Administration RDA Plans for all Project Areas. Includes DOF, ERAF, RDA Bylaws, RDA Financial Statements, Statement of
Indebtedness
Econ Dev P GC 34090(a), Real property records, maintain H&S 19850; Life of Building, with exceptions.

State of California Guidelines; Permanent
10-06-03 Bonds Tax Allocation and Refunding Bonds
Bond Issues & Agreements
Bond Statements & Reports
Econ Dev
P
AFP+10
GC 34090; 2 years minimum
GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statutes of limitations of 10 years
FC 30210; Maintain
State of California Guidelines; Permanent for bond
issues, 10 years after closure/expiration for statements 10-06-04 Loan Agreements RDA loans Econ Dev AC+4 CCP 337.2; Statutes of limitations CCP 343; Statutes of limitations
48 CFR 4.703; 3 years after final payment
48 CFR 4.705-1; 4 years after completion for
accounting, payroll, purchasing records, et. al.
10-06-05 Feasibility & Technical Studies Attorney work product. Includes potential parking use, potential recreation use, engineering studies, proposed retail use and all other feasibility studies and reports.

Econ Dev C AC+5 GC 34090; 2 year minimum requirement
Administrative Record, State of California Guidelines; 5 years
10-06-06 City Appraisals Property appraisals. Econ Dev AC+2 GC 34090; 2 year minimum requirement GC 6254(h); PRA, confidential record designation until
acquisition complete.

State of California Guidelines; 2 years after completion 10-06-07 RDA Projects Includes correspondence and supporting documents.

All disposition agreements, contracts, demolition and
construction contracts, future agreements and deeds.

Econ Dev AC+10 CCP 337.15; SOL of 10 years for construction defect actions
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ECONOMIC DEVELOPMENT
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annually Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10-06-08 Soils & Geological Reports Agency sponsored reports. Econ Dev P GC 34090(a); Permanent for land related documents State of California Guidelines; Permanent for soils
reports.
10-06-09 General Surveys & Studies Agency sponsored surveys and studies. Econ Dev AC+2 GC 34090; 2 year minimum State of California Guidelines; 2 years after completion for general studies and surveys
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CONSENT CALENDAR
Item No. 4K.

City Council Agenda Report
SELECTION OF THE 2026 MYRNA HOLMQUIST SCHOLARSHIP AWARDEES AND APPROVAL OFSCHOLARSHIP AMOUNTS

PREPARED BY PRESENTED BY
Jessica Fewer, Senior Management Analyst Jessica Fewer, Senior Management Analyst

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Eddie Fenton, Assistant City Manager/Human
Resources Director Aaron France, City Manager

RECOMMENDED ACTION
1) Award Brilynn Martin a 2026 Myrna Holmquist Scholarship in the amount of $5,000; 2) Award Natalie Stark a2026 Myrna Holmquist Scholarship in the amount of $1,500; 3) Award Kenneth Roman a 2026 Myrna HolmquistScholarship in the amount of $1,500; 4) Award Liam Gallego a 2026 Myrna Holmquist Scholarship in the amount of$1,000; and 5) Award Jose Ramirez a 2026 Myrna Holmquist Scholarship in the amount of $1,000.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
Each year, the Myrna Holmquist Scholarship is awarded to students who have a career interest in the Communications field and desire to apply their knowledge and leadership abilities to a career within the field.

Applicants must be Buena Park residents, who are either high school seniors in the process of enrolling in college or are current college students. Each student must have a Grade Point Average (GPA) of 2.75 or higher and major in the area of Communications. Scholarships can be awarded in an amount up to $10,000.

Earlier this month, five scholarship applications were received. The first applicant is Brilynn Martin, who is a current student at Anaheim Magnolia Christian School and will be attending Biola University in the fall. Ms. Martin will be pursuing a degree in Communications and hopes to use her degree in the field of politics or non-profit administration in the future.

The second applicant is Natalie Stark, who is a returning awardee. Ms. Stark recently transferred to Cal State Long Beach after earning her associates degree in Communication Studies from Cypress College. Ms. Stark is continuing her Communications Studies and has interest in becoming a certified mediator to assist individuals in conflict resolution.

The next applicant is Kenneth Roman, who is finishing his final semesters at Cypress College. He plans to transfer to the University of Mary in Bismarck, North Dakota, to continue his studies in communications. Mr. Roman has a high GPA and is interested in a career in public relations and social media management.

The fourth applicant is Liam Gallego, who is a senior at Buena Park High School. Mr. Gallego has a high GPA and has been accepted to several universities, including UCLA and Cal Poly Pomona. While Mr. Gallego is majoring in Engineering, he is interested in developing communication tools that help people, such as stroke survivors or other non-verbal persons, communicate.

The last applicant is Jose Ramirez, who is also a senior at Buena Park High School. Mr. Ramirez has a high GPA and has been accepted to several universities. While he is still deciding where to go, he plans to major in Agricultural Studies. However, he plans to take courses in communications to further his goal of becoming an Agricultural advisor.

In January 2026, Council Member Ahn and Council Member Franco were selected to continue to serve on the Myrna Holmquist Scholarship Ad Hoc Committee. On April 20, 2026 and April 21, 2026, the Committee interviewed all applicants. Based on each person's application and interview, the Committee is recommending that the City Council award the following scholarships:

Brilynn Martin $5,000
Natalie Stark $1,500
Kenneth Roman $1,500
Liam Gallego $1,000
Jose Ramirez $1,000

BUDGET IMPACT
Funds in the amount of $10,000 are included in the adopted FY 25-26 budget for this purpose (Account No. 11- 6761-106132).

April 28, 2026

NEW BUSINESS
Item No. 5A.

City Council Agenda Report
RESOLUTION APPROVING PLANS, SPECIFICATIONS, AND APPROVAL OF A CONTRACT WITH ONYXPAVING COMPANY, INC. FOR THE 2025-2026 ANNUAL SLURRY SEAL PROJECT

PREPARED BY PRESENTED BY
Aaron Esparza-Almaraz, Assistant Engineer Aaron Esparza-Almaraz, Assistant Engineer

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Mina Mikhael, Director of Public Works/City Engineer Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a Resolution approving the plans and specifications for the 2025-2026 Annual Slurry Seal Project; 2) Award a contract to Onyx Paving Company, Inc. in the amount of $488,000; 3) Authorize contingency funds in the amount of $50,000 in the same purchase order; 4) Authorize construction engineering funds in the amount of $60,000; 5) Authorize a purchase order for the Solis Group in the amount of $5,380 for administration of the Community Workforce Agreement (CWA); 6) Authorize contingency funds in the amount of $2,690 for CWA administration; 7) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the contract; and 8) Authorize the City Manager and City Clerk to execute the contract.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
Annual slurry sealing of roads is essential for protecting the infrastructure from environmental stresses like rain, and thus extending its lifespan by providing a protective layer. By sealing small cracks and imperfections, slurry sealing prevents water penetration into underlying layers, averting water damage such as potholes and pavement failures, which can be expensive to repair. Slurry sealing restores the road surface, smoothing out imperfections and enhancing driving conditions. This proactive maintenance approach proves cost-effective compared to permitting roads to deteriorate to the extent of necessitating extensive repairs or reconstruction. Annual slurry sealing is crucial for preserving road quality, ensuring safe transportation, and minimizing long-term maintenance costs.

The 2025-2026 Annual Slurry Seal Project will include the slurry seal of existing residential streets, replacing traffic striping, replacing curb and gutter, replacing sidewalk, replacing cross gutters, replacing oversize parkway trees, fog seal, and repaving curved roads (knuckled road & cul-de-sac). Work limits include Colombia Drive, Argentina Circle, Guiana Circle, Nicaragua Circle, Brazil Drive, Valley View Frontage Street, Bolivia Drive, Rio Way, Trinidad Way, Honduras Way, Panama Drive, Equador Way, Guatemala Way, Chile Circle, Peru Circle, Mexico Way, Puerto Rico Drive, Paraguay Drive, Cuba Circle, and Jamaica Circle.

The project was first advertised for competitive bids on March 30, 2026, and two (2) bids were received and publicly opened on April 16, 2026. Bid amounts ranged from $488,000 to $547,875. The engineer’s estimate for this project was approximately $635,000. The lowest, responsive and responsible bid was submitted by Onyx Paving Company, Inc., of Yorba Linda, California, in the amount of $488,000. Onyx Paving Company, Inc. possesses the required contractor’s license to complete the project and has successfully completed similar projects for the cities of Diamond Bar, Downey, West Covina, and Temple City. They have also previously completed projects for the City of Buena Park.

Staff recommends awarding a contract to Onyx Paving Company, Inc. in the amount of $488,000, approving contingency funds in the amount of $50,000 construction engineering funds in the amount of $60,000, and CWA services in the amount of $8,070, for a total project amount of $606,070.

BUDGET IMPACT
Total project costs are shown below with the following breakdown:

Construction Contract: $ 488,000
Construction Contingency: $ 50,000
Construction Engineering: $ 60,000
CWA Administration Services: $ 5,380
CWA Contingency: $ 2,690 Total Project Cost: $ 606,070 The project is included in the City’s FY2025-2026 Capital Improvement Program (CIP) and is funded through Road Maintenance and Rehabilitation Account (RMRA) Fund (Account No. 24-9806-590010).

Attachments
Att. 1 of 4 - Resolution - Slurry2526.pdf
Att. 2 of 4 - Bid Result & Summary.pdf
Att. 3 of 4 - Contract Docs.pdf
Att. 4 of 4 - CWA Admin Proposal.pdf

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CI TY OF BUENA PARK APPR OVING PLANS AND SPECIFICATIONS FOR 2025-2026 ANNUAL SLURRY SEAL PROJECT IN SAID CITY.

WHEREAS, it is the intention of the City of Buena Park to construct certain improvements in the City; and
WHEREAS, the City Engineer has p repared specifications and plans for the construction of certain improvement(s).

NOW, THEREFORE, BE IT RESOLVED that the specifications and plans presented by the City be and are hereby approved as the specifications and plans for:
2025-2026 ANNUAL SLURRY SEAL PROJECT
PASSED AND ADOPTED this 28th day of April 2026, by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS

_______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
I, Adria M. Vicuña, MMC, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park held this 28
th day of April 2026.

_______________________________________
City Clerk
Company Name Bid Amount
1 ONYX PAVING COMPANY, INC. 488,000.00$
2 ALL AMERICAN ASPHALT 547,875.00$
3 4
5 6
7 8
9 10
Bid Opening : April 16 - 3:00 P.M.

City of Buena Park

BID RESULTS
2025-2026 ANNUAL SLURRY SEAL PROJECT
Project No. 515
Bid No. 2026-06
2022-2023 ANNUAL PAVEMENT REHABILITATION PROJECT

BID SUMMARY
Bid Opening: APRIL 4, 2023 - 2:00 P.M.

Item Approx. Unit Description Unit Total Unit Total Unit Total Unit Total No Quantity Price Amount Price Amount Price Amount Price Amount 1 1 LS Storm Water Pollution Prevention Plan
(SWPP/BMP) $9,498.00 $9,498.00 $43,000.00 $43,000.00 $6,000.00 $6,0 00.00 $26,249.00 $26,249.00 2 1 LS Furnish and Install 2 Construction Information
Signs, Preconstruction Signs, and Steel Plates $8,000.00 $8,000.00 $43,900.00 $43,900.00 $30,000.00 $30 ,000.00 $25,950.00 $25,950.00 3 438,000 SF Prepare Road and Install Rubber Polymer
Modified Slurry (RPMS) Type I $0.26 $113,880.00 $0.25 $109,500.00 $0.32 $140,160.00 $0. 26 $111,690.00 4 34,600 SF
Cold Mill 2” of the Existing Asphalt Concrete
Pavement and Removing Existing Paving Fabric
if Encountered
$1.50 $51,900.00 $1.15 $39,790.00 $1.00 $34,600.00 $1.33 $ 45,845.00 5 34,600 SF Construct 2” Thick Asphalt Concrete Surface Course, Type III C3 PG 70-10 (1/2” Rock) $2.22 $76,812.00 $2.25 $77,850.00 $2.50 $86,500.00 $2.24 $ 77,331.00 6 208,000 SF Prepare Road and Install Fog Seal, Type S S-1 $0.04 $8,320.00 $0.16 $33,280.00 $0.20 $41,600.00 $0.1 0 $20,800.00 7 4 EA Adjust Utility Cover to Match Grade per City of
Buena Park Standard Plan 518 $2,000.00 $8,000.00 $2,095.00 $8,380.00 $1,450.00 $5,800 .00 $2,047.50 $8,190.00 8 330 LF
Remove and Replace Concrete Curb and Gutter
per City STD Plan 204 to Match Existing $99.00 $32,670.00 $79.00 $26,070.00 $115.00 $37,950.00 $8 9.00 $29,370.00 9 540 LF
Remove Existing and Construct 4” Thick PCC
sidewalk per City of Buena Park Standard Plan
208
$88.00 $47,520.00 $47.00 $25,380.00 $60.00 $32,400.00 $67 .50 $36,450.00 10 4 EA
Remove Existing and Construct Concrete Cross
Gutter per City of Buena Park Standard Plan
105. Adjust to Grade as Needed During
Construction. Match Existing Flow Line/Provide
Continuous Flow Line
$25,000.00 $100,000.00 $24,420.00 $97,680.00 $48,000.00 $192,000.00 $24,710.00 $98,840.00 11 50 CY
Optional - Over Excavation (Unsuitable Area)
Install Asphalt Concrete Base Course, and/or
Asphalt Leveling Course Type III C3 PG 70-10
(1/2” Rock)
$360.00 $18,000.00 $615.00 $30,750.00 $385.00 $19,250.00 $487.50 $24,375.00 12 5 EA Remove existing tree and restore parkway, as
needed $2,150.00 $10,750.00 $2,095.00 $10,475.00 $1,500.00 $7,5 00.00 $2,122.50 $10,612.50 13 1 LS Optional - Retain arborist to evaluate tree he alth $2,650.00 $2,650.00 $2,620.00 $2,620.00 $1,500.00 $1 ,500.00 $2,635.00 $2,635.00 TOTAL = $488,000.00 $548,675.00 $635,260.00 $518,337.50 ALL-AMERICAN Engineer's Estimate Average ONYX PAVING PAGE 1 OF 1

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CONTRACT

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CONTRACT

CITY OF BUENA PARK CONTRACT FOR
2025-2026 ANNUAL SLURRY SEAL PROJECT
“Project”

Project Number: 515
Bid Number: 2026-06

This CONTRACT (“Contract”) is made and entered this 28th day of April, 2026 (“Effective Date”), by and between the CITY OF BUENA PARK, a California municipal corporation (“City”) and ONYX PAVING COMPANY, INC. , a Stock Corporation (“Contractor”). Contractor’s California State Contractor’s license number is #630360. The Contractor and the City are sometimes referred to herein collectively as the “Parties” and singularly as “Party.” In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of the following, each of which are attached hereto and incorporated herein by this reference:

A. This Contract;
B. The Notice Inviting Bids for the above-referenced project (“Project”), dated March 30, 2026;
C. The Instructions to Bidders for the Project, dated ______________________; D. Contractor’s Bid for the Project, dated April 16, 2026 (including documentation accompanying the Bid and any post -Bid documentation submitted before the Notice of Award);
E. The Contractor’s Bonds for the Bid and the Project; F. The final working drawings, plans, and specifications for the Project as approved by the City, and dated April 28, 2026 (“Plans and Specifications”).

G. The City of Buena Park’s Standard Specifications for Public Works Projects, Latest Edition;
H. The City of Buena Park’s Special Provisions for Public Works Projects, Latest Edition;
I. Any and all permits from regulatory agencies with jurisdiction issued for the Project; and
J. Any addenda or change orders for the Project approved by the City subsequent to the Effective Date of this Contract.

2. Scope of Services. Contractor shall perform all Work necessary to complete, in a good and workmanlike manner, a public works project identified in the title of this Contract above (the “Project”), as such Project and the Work to be performed by Contractor is further are described in the Contract Documents.

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3. Compensation. In consideration for Contractor’s performance of the Work required to complete the Project hereunder, City shall pay Contractor a total NOT-TO-EXCEED amount of four hundred eighty -eight thousand dollars ($488,000.00) in accordance with the prices as submitted in the Bid (“Compensation”). The Compensation shall be the total and complete such payable by the City for any and all costs, direct or indirect , of the Contractor for provision of the Work and completion of the Project, including but not limited to general and supplementary conditions, performance and payment bonds, Contractor fee for construction, and Contractor overhead and profit, and any othe r items of costs, accounting, or expense relating to or arising therefrom. Compensation shall under no circumstances be increased except via a formal change order approved by the City; and only if such overruns result of additional scope from the City, as opposed to price overruns, delays, errors, or omissions.

4. Term of Contract: The Contractor agrees to complete the work to City’s satisfaction within THIRTY (30) WORKING DAYS from the date of written notice to proceed. The Contractor further agrees to the assessment of liquidated damages in the amount of FIVE HUNDRED DOLLARS ($500) for each calendar day the work remains incomplete beyond the expiration of the completion date. The City may deduct the amount thereof from any monies due or that may become due the Contractor under this Contract.

5. Incorporation by Reference . All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

6. Insurance: The Contractor shall not c ommence work under this Contract until it has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on a subcontract until all insurance required of its subcontractor has been obtained. The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance:

A. Compensation Insurance.

1. Before beginning work, the Contractor shall furnish to the City a certifi cate of insurance as proof that it has taken out full compensation insurance for all persons whom the Contractor may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this Contract. Further such policy of insurance shall provide that the insurer waives all rights of subrogation against City and its elected officials, officers, e mployees, volunteers, and agents.

2. In accordance with the provisions of Section 3700 of the California Labor Code, every Contractor shall secure the payment of compensation to his employees.

Contractor, prior to commencing work, shall sign and file with t he City, a certification as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.”

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B. General Insurance Requirements

1. Types of Coverage. Contractor shall maintain the following insurance coverage throughout the term of this Contract, and upon request Contractor shall show City evidence of such coverage, which may include visual inspection of all policies, copies of declarations page, endorsements signed by an authorized representative of the underwriting company, or cert ificates of insurance. Insurance coverage shall be provided in the following form:
a. Insurance Services Office Commercial General Liability coverage occurrence form number CG 00 01 11 85 or 88.
b. Automobile Liability insurance with coverage at least as broad as Insurance Services Office Form Number CA 0001 06 92 covering “Any Auto” (Symbol 1).
c. Workers Compensation insurance as required by the State of California and Employer's Liability insurance.

2. Minimum Limits of Insurance. Contractor shall maintain insurance coverage limits no less than:
a. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit, and shall contain specified language creating a duty to defend against any suit seeking damages. b. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
c. Employer's Liability: $1,000,000 per accident for bodily injury or disease.

C. Deductibles and Self -Insured Retentions. Any deductibles and/or self -insured retentions must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, elected officials, employees, agents, and volunteers; or, the Contractor shall provide a financial guarantee satisfactory to the City, guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. Other Insurance Provisions. The Contractor and City further agree as follows:

1. All insurance coverage and limits provided pursuant to this Contract shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this Contract or any other agreement relating to the City or its operations limits the application of such insurance coverage. Nothing contained in this Section is to be construed as affecting or altering the legal status of the parties to this Contract.

2. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all inclusive, or to the exclusion of other coverage, or a waiver of any

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type.

3. For any claims related to this Project, the Contractor's insurance coverage shall be primary to any other similar insurance. Any insurance or self-insurance maintained by the City, its officers, employees or volunteers, shall be excess of the Contractor's insurance and shall not contribute with it.

4. The City, its officers, elected officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.

5. For purposes of insurance coverage only, this Contract will be deemed to have been executed immediately upon any party hereto takin g any steps that can be deemed to be in furtherance of or towards, performance of this Contract.

6. All general or auto liability insurance coverage provided pursuant to this Contract, or any other agreements pertaining to the performance of this Contrac t, shall not prohibit Contractor, and Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor waives its right of subrogation against City.

7. In the event any policy of insurance required under this Contract does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor.

8. Contractor shall provide pr oof that policies of insurance required herein expiring during the term of this Contract have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished within 72 hours of the expiration of the coverages.

9. Any actual or alleged failure on the part of City or any other additional insured under these requirements to obtain proof of insurance required under this Contract in no way waives any right or remedy of City or any additional insured, in this or any other regard.

10. All insurance coverage shall contain a provision that prohibits cancellation, modification or lapse without thirty (30) days' prior written notice from insurer to the City. Contractor agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.

11 All insurance coverage shall include a severability of interests clause substantially similar to the following: "The insurance afforded by this policy applies separately to each insured against whom a claim or suit is made or suit is brought, except with respect to the limit of the insurer's liability."

12. All insurance coverage shall contain a clause substantially in the following words:

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"It is hereby understood and agreed that this policy shall not be canceled nor materially changed except upon thirty (30) days' prior wri tten notice to the City of Buena Park of such cancellation or material change as evidence by a return receipt for a registered letter."

13. All insurance coverage shall cover the operations of the Contractor pursuant to the terms of this Contract.

14. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor that includes City as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

15. In the event of any loss that is not insured due to the failure of Contractor to comply with these requirements, Contractor agrees to be personally responsible for any and all losses, claims, suits, damages, defense obligations and liability of any kind attributed to City, or City's employees, or any of the additional insureds as a result of such failure.

16. Coverage will not be limited to the specific location or individual or entity designated as the address of the Project.

17. Contractor agrees not to attempt to avoid its defense and indemnity obligations to City and its employees, agents, officials and servants by using as a defense Contractor's statutory immunity under workers' compensation and similar statutes.

18. Contractor agrees to require all parties or subcontractors, including architects or others, with which it enters into contracts or hires pursuant to or related in any way with the performance of this Contract, to provide insurance covering the operations contracted for and naming as additional insureds all parties to this Contract.

Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided as required here.

Contractor agrees that no contract, standard form or otherwise, used by any party in any way connected with this Contract, or contracts Contractor enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this or any other agreement.

E. Acceptability of Insurers . Coverage shall be written by insurers with a current A.M.

Best's rating of no less than "A:VIII," and be admitted to conduct business in the State of California by the Department of Insurance.

F. Verification of Coverage . Contractor shall furnish the City with evidence of the insurance required by this Section, satisfactory to City, consisting of original certificates of insurance and amendatory endorsements, and an additional insured endorsement at least as broad as Insurance Services Office form CG 20 10 11 85. The endorsements should be on forms provided by the City or on other than the City's forms or a separate owner’s policy, provided those forms or policies are approved by the City, and amended to conform to the City's requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance polici es, including endorsements effecting the coverage required by these specifications at any time. Contractor agrees to provide complete certified copies of policies to City within 10 days of City's request for said copies.

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G. Subcontractors. Contractor shall include all subcontractors or any other party involved in the Project by Contractor as insured under its policies or shall require subcontractors or any other party involved in the Project by Contractor to carry the same insurance as required herein. Contractor agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here.

Contractor agrees to require that no contract used by any subcontractor, or contracts Contractor enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this Contract. Contractor agrees that upon request, all agreements with subcontractors or others with whom Contractor contracts with on behalf of City and all certificates of insurance obtained in compliance with this paragraph will be submitted to City or review. Failure of City to request copies of such documents will not impose and liability on City, or its employees.

7. Indemnitifcation.

A. Contractor and City agree that City, its employees, officers, agents and elected officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost arising out of or in any way related to the performance of this Contract.

Contractor acknowledges that CITY would not have entered into this Contract in the absence of the commitment of Contractor to indemnify and protect City as set forth here.

B. To the full est extent permitted by law, Contractor shall defend, indemnify and hold harmless City, its elected officials, employees, agents , volunteers and offic ers (“Indemnitees”), from any and all liabilities, claims, suits, actions, arbitration proceedings, administrative proceedings, stop notices, regulatory proceedings, losses, expenses or costs of any kind, actual attorneys fees incurred by City, court costs, interest, defense costs including exper t witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of, arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part to the Contractor’s performance of this Contract. All obligations under this provision are to be paid by Contractor as they are incurred by the City.

C. Without affecting the rights of City under any provision of this Contract or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction. This exception will apply only in instances where the City is shown to have been solely at fault and not in instances where Contractor is solely or partially at fault or in instances where City 's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all -inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to the conduct of the City.

D. Contractor acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is other than the sole fault of City. Contractor has no obligation under this Contract for liability proven in a court of competent jurisdiction or by written agreement between the parties to be the sole fault of City.

E. The obligations of Contractor under this or any other provision of this Contract will not

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be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to the Indemnitees.

The Contractor’s indemnity obligation set forth in this section shall not be limited by the limits of any policies of insurance required or provided by the C ontractor pursuant to this Contract.

8. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action i t may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract.

This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

9. Prevailing Wages. City and Contractor acknowledge that th e Project is a public work to which prevailing wages apply.

10. Community Workforce Agreement. The City and contractor acknowledge that the project is covered by a Community Workforce Agreement between the City and the Los Angeles/Orange Counties Building and Construction Trades Council and the Signatory Craft Councils and Local Unions (the “CWA”). Contractor agrees to abide by the terms and conditions of the CWA.

11. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

12. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the power and authority to execute this Contract on behalf of Contractor and has the power and authority to bind Contractor to the performance of its obligations hereunder.

13. Entire Agreement; Modification. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. Each Party to this Contract acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which are not embodied herein. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

14. Exhibits; Precedence. All documents referenced as exhibits in this Contract are hereby incorporated into this Contract by this reference. In the event of any inconsistency between the express provisions of this Contract and any provision of an exhibit, the provisions of this Contract, then the City’s invitation for bids, if any, shall prevail.

15. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

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CITY OF BUENA PARK

By:

City Manager

ATTEST: APPROVED AS TO FORM:

By: By:

City Clerk City Attorney

Dated:
(City Clerk) (“CONTRACTOR”)

By:

Headquarters
3452 E Foothill Blvd / Suite 200
Pasadena, CA 91107 USA
P 626 685 6989
F 626 685 6985
Pasadena / Dallas / Oakland / San Diego
thesolisgroup.com
April 16, 2026
Aaron Esparza-Almaraz
Assistant Engineer
City of Buena Park
6650 Beach Boulevard
Buena Park, CA 90621
Re: Proposal for CWA Administration Services for the
2025 - 2026 Annual Slurry Seal Project
Dear Aaron,
The Solís Group (TSG) is pleased to submit this cost proposal to provide CWA administration services required for the above referenced project. The work scope for this assignment is based on our proposal dated June 3, 2022. Our cost proposal based on information provided by the City is summarized below.

Project Description
Construction
Value
Estimated Duration
(including 2 month closeout)
Monthly
Fee
Life of Project
Cost Estimate
2025 - 2026
Annual Slurry Seal $ 635,000 4 Months $ 1,345 $ 5,380
TOTAL COST $ 5,380
If actual construction (including punch list) and closeout extends beyond the planned duration, we will examine the need for additional budget.

We appreciate the opportunity to serve the City. If you have any questions regarding this cost proposal, please contact the undersigned. Please send Notice-to-Proceed to Sabrina Cristi, Accounting Assistant, at [email protected].

Sincerely,
Gonzalo Armijos
Vice President of Business Development

April 28, 2026

NEW BUSINESS
Item No. 5B.

City Council Agenda Report
RESOLUTION APPROVING PLANS, SPECIFICATIONS, AND APPROVAL OF CONTRACT WITH HARDY &HARPER, INC. FOR THE 2025-2026 ANNUAL PAVEMENT REHABILITATION PROJECT

PREPARED BY PRESENTED BY
Hysun Lee, Associate Engineer Hysun Lee, Associate Engineer

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Mina Mikhael, Director of Public Works/City Engineer Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a Resolution approving the plans and specifications for the 2025-2026 Annual Pavement Rehabilitation Project; 2) Award a contract to Hardy & Harper, Inc. in the amount of $1,809,000; 3) Authorize contingency funds in the amount of $200,000 in the same purchase order; 4) Authorize construction engineering in the amount of $100,000; 5) Authorize a purchase order for the Solis Group in the amount of $6,000 for administration of the Community Workforce Agreement (CWA); 6) Authorize contingency funds in the amount of $2,000 for the CWA administration; 7) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the contract; 8) Authorize the City Manager and City Clerk to execute the contract; and, 9) Approve a budget amendment in the amount of $617,000 from the undesignated RMRA Fund balance to the Annual Pavement Rehabilitation account.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
Cities undertake annual pavement rehabilitation projects to ensure the safety, functionality and longevity of road infrastructure. These projects address issues such as cracks, potholes, and surface wear, preventing them from worsening and reducing the need for costly emergency repairs. Well-maintained roads contribute to better roadway conditions, for motorists, cyclists, and pedestrians. Additionally, roads enhance public satisfaction, improve the overall quality of life for residents, and boost the reputation of a city.

The 2025-2026 Annual Pavement Rehabilitation Project will include removing and replacing street pavement, sidewalks, curbs and gutters, cross gutters, and striping, in the area near Knott Avenue and Thelma Avenue, Whitman Drive, and 8th Street between Knott Avenue and Western Avenue. Work limits include: Victoria Circle, Coronet Circle, Savoy Circle; cul-de-sac of Rostrata Avenue south of 8th Street; Gramercy Street between 8th Street and 9th Street; Whitman Drive; Orangethorpe Frontage road between Sandburg Drive and Whitman Drive; Whitman Circle; Holder Street from La Cienega Drive to just before 91 Freeway; Thelma Avenue, Berry Avenue, Naomi Avenue, Houston Street, Silver Street, Navajo Drive, Mohican Drive, Cherokee Circle, Chippewa Circle, Blackhawk Circle, Apache Drive, Comanche Drive, Shoshonee Way, Iroquois Drive, and Mohawk Circle.

Additionally, Gramercy Street between Hidalgo Street and Yucca Street, Rostrata Venue south of 9th Street, Sandburg Drive, Clark Way, San Diego Drive north of San Marino Drive, and Holder Street between San Diego Drive and San Heron Circle will also be a part of this project to receive concrete curb, cross gutter, or driveway approach rehabilitation.

The project was advertised for competitive bids on March 26, 2026. Six (6) bids were received and publicly opened on April 16, 2026. Bid amounts ranged from $1,809,000 to $2,195,696. The engineer's estimate is approximately $2.6 million. The lowest, responsible bid was determined to have been submitted by Hardy & Harper of Lake Forest, CA, in the amount of $1,809,000. This contractor possesses the required license and has completed similar projects for other cities such as Adelanto, Cathedral City, Highland, Eastvale, and Indian Wells. They have also successfully completed several City of Buena Park projects as well. Staff recommends awarding the contract to Hardy & Harper in the amount of $1,809,000, approving contingency funds in the amount of $200,000, and authorizing construction engineering funds in the amount of $100,000. Construction is scheduled to begin in May 2026 and be completed in June 2026.

City attorney has reviewed and approved the proposed contact.

BUDGET IMPACT
Total cost for the project is in the amount of $2,117,000 Construction Contract: $1,809,000
Construction Contingency: $200,000
Construction Engineering: $100,000
CWA Administration: $6,000
CWA Administration Contingency: $2,000
This project is budgeted in the FY 2025-2026 CIP and is funded by the Road Maintenance and Rehabilitation Account (RMRA) Fund within the Annual Pavement Rehabilitation budget (Account No. 24-9806-590004). The original budget allocation for this project was $1,500,000. However, based on the total project cost, an additional appropriation of $617,000 from undesignated RMRA Fund balance to the project account is required to fully fund and complete the project.

Attachments
Att 1 of 6 - Resolution.pdf
Att 2 of 6 - Location Map.pdf
Att 3 of 6 - Bid Results.pdf
Att 4 of 6 - Bid Summary.pdf
Att 5 of 6 - Contract.pdf
Att 6 of 6 - CWA Proposal.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUE NA PARK, CALIFORNIA APPROVING SPECIFICATIONS FOR 2025-2026 ANNUAL PAVEMENT REHABILITATION PROJECT IN SAID CITY.

WHEREAS, it is the intention of the City of Buena Park to construct certain improvements in the City; and

WHEREAS, the City Engineer has prepared specificat ions and plans for the construction of certain improvement(s).

NOW, THEREFORE, BE IT RESOLVED that the specificat ions and plans presented by the City be and are hearby approved as the specifications and plans for:

2025-2026 ANNUAL PAVEMENT REHABILITATION PROJECT

PASSED AND ADOPTED this 28TH day of April 2026 by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

_______________________________________
Mayor
ATTEST:

_______________________________
City Clerk

I, Adria M. Vicuña, MMC, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularl y passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this 28 th day of April 2026.

______________________________________
City Clerk

ROSTRATAROSTRATA

GRAMERCYGRAMERCYSAVOYCORONETVICTORIA

WHITMAN DR

MOHAWKIROQUOISMOHAWK

COMANCHEAPACHE

CHIPPEWABLACKHAWK

CHEROKEEMOHICAN
HOLDER
SILVER

NAVAJOHOUSTONNAOMI
BERRY
THELMA

SAN MARCOS
HOLDER

SAN DIEGO

CRESCENT

LA PALMA
CLARK

ORANGETHORPE
8TH
9THKNOTTKNOTTKNOTT
HWY 91

LA CIENEGA

SAN RAFAELSHOSHONEE

NNOT TO SCALE
Pavement RehabilitationCurb & Gutter RehabilitationCross Gutter Rehabilitation Company Name Bid Amount
1 Hardy & Harper, Inc. 1,809,000.00 $
2 Onyx Paving Company, Inc. 1,867,000.00 $
3 Toro Enterprises, Inc. 1,987,574.00 $
4 R. J. Noble Company 2,095,885.00 $
5 All American Asphalt 2,169,499.00 $
6 Palp, Inc. dba Excel Paving 2,195,696.00 $
City of Buena Park

BID RESULTS
25-26 ANNUAL PAVEMENT REHABILITATION PROJECT
Project No. # 519
Bid No. # 2026-12
Bid Opening : Thursday, April 16 - 2:00 P.M.

Item
No
Approx.

Quantity Unit Description Unit Price Total Amount Unit Price Tota l Amount Unit Price Total Amount Unit Price Total Amoun t 1 1 LS Storm Water Pollution Prevention Plan (SWPPP/BMP) $20,000.00 $20,000.00 $41,700.00 $41,700.00 $10,000.00 $ 10,000.00 $8,690.00 $8,690.00 2 1 LS Traffic control including computerized message signs, construction information signs, and steel plates $35,000.00 $35,000.00 $108,478.00 $108,478.00 $103,194. 00 $103,194.00 $170,000.00 $170,000.00 3 537,700 SF Cold Mill and Remove 2-inch of Existing AC Pavement $0.66 $354,882.00 $0.26 $139,802.00 $0.38 $204,326.00 $0. 33 $177,441.00 4 6,600 TONS Construct 2-inch thick asphalt concrete surface course, type III C3 PG 70-10 (1/2" rock) with aramid fiber reinforcement $143.00 $943,800.00 $128.00 $844,800.00 $138.00 $910,800 .00 $135.83 $896,478.00 5 230,500 SF Prepare road and install rubber polymer modified slurry (RPMS) Type I $0.66 $152,130.00 $0.28 $64,540.00 $0.36 $82,980.00 $0.20 $46,100.00 6 300 TONS Optional - Asphalt Concrete Leveling course type D2 Mix (Dense fine) PG 64-10 $137.50 $41,250.00 $154.00 $46,200.00 $175.00 $52,500.00 $184.45 $55,335.00 7 200 CY Optional - Over Excavation (Unsuitable Area) $165.00 $33,000.00 $95.00 $19,000.00 $140.00 $28,000.00 $ 212.60 $42,520.00 8 20 EA Adjust Water Valve and Cover to Grade per City Std. 518 $1,100.00 $22,000.00 $1,030.00 $20,600.00 $700.00 $14,00 0.00 $1,195.00 $23,900.00 9 13 EA Remove and Install a New Composite Frame & Cover to grade per City Standard No. 505 & Specification Section 500. $3,300.00 $42,900.00 $2,900.00 $37,700.00 $1,900.00 $24, 700.00 $2,790.00 $36,270.00 10 25 EA Adjust Existing City Sewer Manhole Frame and Cover to grade $1,100.00 $27,500.00 $1,030.00 $25,750.00 $1,000.00 $25, 000.00 $1,425.00 $35,625.00 11 5 EA Adjust Existing City sewer clean out to grade $1,100.00 $5,500.00 $1,030.00 $5,150.00 $700.00 $3,500.0 0 $1,190.00 $5,950.00 12 10 EA Reset Benchmark/Survey Monument $2,200.00 $22,000.00 $910.00 $9,100.00 $905.00 $9,050.00 $900.00 $9,000.00 13 6,000 SF Remove existing and construct 4-inch thick PCC sidewalk per City of Buena Park Standard Plan 208 $19.25 $115,500.00 $10.40 $62,400.00 $12.00 $72,000.00 $1 1.20 $67,200.00 14 1,900 LF Remove existing and construct curb and gutter per City of Buena Park Standard Plan 202 $110.00 $209,000.00 $89.00 $169,100.00 $65.00 $123,500.0 0 $70.00 $133,000.00 15 1,800 SF Remove existing and construct driveway approach panel per City of Buena Park Standard Plan 209 $110.00 $198,000.00 $13.00 $23,400.00 $16.00 $28,800.00 $ 20.45 $36,810.00 16 6 EA
Remove existing and construct concrete cross gutter per City of Buena Park Standard Plan 105. Adjust to grade as needed during construction. Match existing flow line/provide continuous flow line $33,000.00 $198,000.00 $19,000.00 $114,000.00 $16,000.0 0 $96,000.00 $21,000.00 $126,000.00 17 20 EA Remove existing tree and restore parkway $7,700.00 $154,000.00 $1,550.00 $31,000.00 $1,600.00 $32 ,000.00 $2,160.00 $43,200.00 18 1 LS Optional - Retain arborist to evaluate tree health $11,000.00 $11,000.00 $2,600.00 $2,600.00 $2,650.00 $2,6 50.00 $2,600.00 $2,600.00 19 1 LS Install traffic striping, markers, and markings $11,000.00 $11,000.00 $43,680.00 $43,680.00 $44,000.00 $ 44,000.00 $71,455.00 $71,455.00 BID AMOUNT $1,809,000.00 $1,867,000.00 $1,987,574.00
Onyx Paving Toro Enterprises
$2,596,462.00
25-26 ANNUAL PAVEMENT REHABILITATION PROJECT
Project No. 519 - Bid No. 2026-12

BASE BID ITEM
Engineer's Estimate Hardy & Harper
PAGE 1 OF 2
Item
No
Approx.

Quantity Unit Description
1 1 LS Storm Water Pollution Prevention Plan (SWPPP/BMP) 2 1 LS Traffic control including computerized message signs, construction information signs, and steel plates
3 537,700 SF Cold Mill and Remove 2-inch of Existing AC Pavement 4 6,600 TONS Construct 2-inch thick asphalt concrete surface course, type III C3 PG 70-10 (1/2" rock) with aramid fiber reinforcement
5 230,500 SF Prepare road and install rubber polymer modified slurry (RPMS) Type I 6 300 TONS Optional - Asphalt Concrete Leveling course type D2 Mix (Dense fine) PG 64-10
7 200 CY Optional - Over Excavation (Unsuitable Area) 8 20 EA Adjust Water Valve and Cover to Grade per City Std. 518 9 13 EA Remove and Install a New Composite Frame & Cover to grade per City Standard No. 505 & Specification Section 500.
10 25 EA Adjust Existing City Sewer Manhole Frame and Cover to grade 11 5 EA Adjust Existing City sewer clean out to grade 12 10 EA Reset Benchmark/Survey Monument
13 6,000 SF Remove existing and construct 4-inch thick PCC sidewalk per City of Buena Park Standard Plan 208
14 1,900 LF Remove existing and construct curb and gutter per City of Buena Park Standard Plan 202
15 1,800 SF Remove existing and construct driveway approach panel per City of Buena Park Standard Plan 209
16 6 EA
Remove existing and construct concrete cross gutter per City of Buena Park Standard Plan 105. Adjust to grade as needed during construction. Match existing flow line/provide continuous flow line 17 20 EA Remove existing tree and restore parkway 18 1 LS Optional - Retain arborist to evaluate tree health 19 1 LS Install traffic striping, markers, and markings

BID AMOUNT
25-26 ANNUAL PAVEMENT REHABILITATION PROJECT
Project No. 519 - Bid No. 2026-12

BASE BID ITEM
Unit Price Total Amount Unit Price Total Amount Unit Pr ice Total Amount Unit Price Total Amount $5,000.00 $5,000.00 $10,000.00 $10,000.00 $14,000.00 $14 ,000.00 $14,898.33 $14,898.33 $134,716.00 $134,716.00 $138,000.00 $138,000.00 $234,00 0.00 $234,000.00 $148,064.67 $148,064.67 $0.44 $236,588.00 $0.30 $161,310.00 $0.38 $204,326.00 $0. 35 $187,298.83 $149.00 $983,400.00 $144.00 $950,400.00 $129.00 $851,400 .00 $137.31 $906,213.00 $0.39 $89,895.00 $0.35 $80,675.00 $0.34 $78,370.00 $0.32 $ 73,760.00 $116.00 $34,800.00 $115.00 $34,500.00 $136.00 $40,800.00 $146.74 $44,022.50 $360.00 $72,000.00 $200.00 $40,000.00 $250.00 $50,000.00 $209.60 $41,920.00 $1,200.00 $24,000.00 $1,450.00 $29,000.00 $1,300.00 $26, 000.00 $1,145.83 $22,916.67 $2,200.00 $28,600.00 $2,500.00 $32,500.00 $2,300.00 $29, 900.00 $2,431.67 $31,611.67 $1,900.00 $47,500.00 $1,250.00 $31,250.00 $1,900.00 $47, 500.00 $1,417.50 $35,437.50 $1,200.00 $6,000.00 $1,250.00 $6,250.00 $1,900.00 $9,500 .00 $1,211.67 $6,058.33 $850.00 $8,500.00 $1,000.00 $10,000.00 $850.00 $8,500.00 $902.50 $9,025.00 $12.00 $72,000.00 $12.00 $72,000.00 $22.00 $132,000.00 $1 3.27 $79,600.00 $80.00 $152,000.00 $82.00 $155,800.00 $95.00 $180,500.00 $80.17 $152,316.67 $18.00 $32,400.00 $24.00 $43,200.00 $23.00 $41,400.00 $19 .08 $34,335.00 $27,800.00 $166,800.00 $36,000.00 $216,000.00 $28,000.0 0 $168,000.00 $24,633.33 $147,800.00 $1,490.00 $29,800.00 $1,500.00 $30,000.00 $1,700.00 $34, 000.00 $1,666.67 $33,333.33 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $2,500.00 $2,500 .00 $2,475.00 $2,475.00 $43,000.00 $43,000.00 $53,000.00 $53,000.00 $43,000.00 $ 43,000.00 $49,689.17 $49,689.17 $2,169,499.00 $2,095,885.00 $2,195,696.00 $2,020,775.6 7 All American Asphalt RJ Noble Excel Paving Aver age
PAGE 2 OF 2

CONTRACT

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CONTRACT

CITY OF BUENA PARK CONTRACT FOR
25-26 ANNUAL PAVEMENT REHABILITATION
“Project”

Project Number: 519
Bid Number: 2026-12

This CONTRACT (“Contract”) is made and entered this 28 th day of April, 2026 (“Effective Date”), by and between the CITY OF BUENA PARK, a California municipal corporation (“City”) and Hardy & Harper, Inc., a California Corporation (“Contractor”). Contractor’s California State Contractor’s license number is 215952. The Contractor and the Ci ty are sometimes referred to herein collectively as the “Parties” and singularly as “Party.” In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents cons ist of the following, each of which are attached hereto and incorporated herein by this reference:

A. This Contract;
B. The Notice Inviting Bids for the above-referen ced project (“Project”), dated March 26, 2026;
C. The Instructions to Bidders for the Project, da ted March 27, 2026; D. Contractor’s Bid for the Project, dated April 1 6, 2026 (including documentation accompanying the Bid and any post-Bid documentation submitted before the Notice of Award);
E. The Contractor’s Bonds for the Bid and the Proj ect; F. The final working drawings, plans, and specific ations for the Project as approved by the City, and dated March 2026 (“Plans and Specifications”).

G. The City’s Standard Specifications for Public W orks Projects, Latest Edition; H. The City’s Special Provisions for Public Works Projects, Latest Edition; I. Any and all permits from regulatory agencies with jurisdiction issued for the Project; and
J. Any addenda or change orders for the Project app roved by the City subsequent to the Effective Date of this Contract.

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Contractor for provision of the Work and completion of the Project, including but not limited to general and supplementary conditions, performance a nd payment bonds, Contractor fee for construction, and Contractor overhead and profit, a nd any other items of costs, accounting, or expense relating to or arising therefrom. Compensat ion shall under no circumstances be increased except via a formal change order approved by the City; and only if such overruns result of additional scope from the City, as opposed to price overruns, delays, errors, or omissions.

4. Term of Contract: The Contractor agrees to comp lete the work to City’s satisfaction within THIRTY (30) WORKING DAYS from the date of written notice to proceed. The Contractor further agrees to the assessment of liquidated damages in t he amount of FIVE HUNDRED DOLLARS ($500) for each calendar day the work remains incomplete beyond the expiration of the completion date. The City may deduct the amount th ereof from any monies due or that may become due the Contractor under this Contract.

5. Incorporation by Reference. All of the followin g documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liabilit y), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

6. Insurance: The Contractor shall not commence w ork under this Contract until it has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on a subcontract until all insurance required of its subcontractor has been obtained. The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance:

A. Compensation Insurance.

1. Before beginning work, the Contractor shall furnis h to the City a certificate of insurance as proof that it has taken out full compe nsation insurance for all persons whom the Contractor may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this Contract. Further such policy of insurance shall p rovide that the insurer waives all rights of subrogation against City and its elected officials, officers, employees, volunteers, and agents.

2. In accordance with the provisions of Section 3700 o f the California Labor Code, every Contractor shall secure the payment of compen sation to his employees.

Contractor, prior to commencing work, shall sign an d file with the City, a certification as follows:
“I am aware of the provisions of Section 3700 of th e Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.” B. General Insurance Requirements

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of declarations page, endorsements signed by an aut horized representative of the underwriting company, or certificates of insurance. Insurance coverage shall be provided in the following form:
a. Insurance Services Office Commercial General Lia bility coverage occurrence form number CG 00 01 11 85 or 88.
b. Automobile Liability insurance with coverage at least as broad as Insurance Services Office Form Number CA 0001 06 92 covering “Any Auto” (Symbol 1).
c. Workers Compensation insurance as required by th e State of California and Employer's Liability insurance.

2. Minimum Limits of Insurance. Contractor shall ma intain insurance coverage limits no less than:
a. General Liability: $2,000,000 per occurrence fo r bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit, and shall cont ain specified language creating a duty to defend against any suit seeking damages. b. Automobile Liability: $1,000,000 per accident f or bodily injury and property damage.
c. Employer's Liability: $1,000,000 per accident f or bodily injury or disease.

C. Deductibles and Self-Insured Retentions. Any de ductibles and/or self-insured retentions must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductib les or self-insured retentions as respects the City, its officers, elected officials, employees, agents, and volunteers; or, the Contractor shall provide a financial guarantee sati sfactory to the City, guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. Other Insurance Provisions. The Contractor and City further agree as follows:

1. All insurance coverage and limits provided purs uant to this Contract shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this Contract or any other agreement relating to the City or its operations limits the application of such insurance coverage. Nothin g contained in this Section is to be construed as affecting or altering the legal status of the parties to this Contract.

2. Requirements of specific coverage features or l imits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification o nly and is not intended by any party to be all inclusive, or to the exclusion of o ther coverage, or a waiver of any type.

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4. The City, its officers, elected officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liab ility arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor and with respect to liability arising out of work or operati ons performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.

5. For purposes of insurance coverage only, this C ontract will be deemed to have been executed immediately upon any party hereto tak ing any steps that can be deemed to be in furtherance of or towards, performance of this Contract.

6. All general or auto liability insurance coverag e provided pursuant to this Contract, or any other agreements pertaining to the performan ce of this Contract, shall not prohibit Contractor, and Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor waives its right of subrogation against City.

7. In the event any policy of insurance required un der this Contract does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor.

8. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Contract have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished within 72 hours of the expiration of the coverages.

9. Any actual or alleged failure on the part of Ci ty or any other additional insured under these requirements to obtain proof of insurance required under this Contract in no way waives any right or remedy of City or any additional insured, in this or any other regard.

10. All insurance coverage shall contain a provisio n that prohibits cancellation, modification or lapse without thirty (30) days' prior written notice from insurer to the City. Contractor agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that fail ure of the insurer to mail written notice of cancellation imposes no obligation, and t o delete the word "endeavor" with regard to any notice provisions.

11 All insurance coverage shall include a severability of interests clause substantially similar to the following: "The insurance afforded by this policy applies separately to each insured against whom a claim or suit is mad e or suit is brought, except with respect to the limit of the insurer's liability."

12. All insurance coverage shall contain a clause substantially in the following words:
"It is hereby understood and agreed that this polic y shall not be canceled nor materially changed except upon thirty (30) days' pr ior written notice to the City of Buena Park of such cancellation or material change as evidence by a return receipt for a registered letter."

13. All insurance coverage shall cover the operations of the Contractor pursuant to the terms of this Contract.

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14. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor that includes City as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty ) to monitor the handling of any such claim or claims if they are likely to involve City.

15. In the event of any loss that is not insured due to the failure of Contractor to comply with these requirements, Contractor agrees to be pe rsonally responsible for any and all losses, claims, suits, damages, defense obligations and liability of any kind attributed to City, or City's employees, or any of the additional insureds as a result of such failure.

16. Coverage will not be limited to the specific lo cation or individual or entity designated as the address of the Project.

17. Contractor agrees not to attempt to avoid its defense and indemnity obligations to City and its employees, agents, officials and serva nts by using as a defense Contractor's statutory immunity under workers' compensation and similar statutes.

18. Contractor agrees to require all parties or sub contractors, including architects or others, with which it enters into contracts or hires pursuant to or related in any way with the performance of this Contract, to provide insurance covering the operations contracted for and naming as additional insureds al l parties to this Contract.

Contractor agrees to monitor and review all such co verage and assumes all responsibility for ensuring that such coverage is p rovided as required here.

Contractor agrees that no contract, standard form or otherwise, used by any party in any way connected with this Contract, or contrac ts Contractor enters into on behalf of City, will reserve the right to charge ba ck to City the cost of insurance required by this or any other agreement.

E. Acceptability of Insurers. Coverage shall be w ritten by insurers with a current A.M.

Best's rating of no less than "A:VIII," and be admitted to conduct business in the State of California by the Department of Insurance.

F. Verification of Coverage. Contractor shall furn ish the City with evidence of the insurance required by this Section, satisfactory to City, consisting of original certificates of insurance and amendatory endorsements, and an additional insured endorsement at least as broad as Insurance Services Office form CG 20 10 11 85. The endorsements should be on forms provided by the City or on other than t he City's forms or a separate owner’s policy, provided those forms or policies are approved by the City, and amended to conform to the City's requirements. All certificates and e ndorsements are to be received and approved by the City before work commences. The Ci ty reserves the right to require complete, certified copies of all required insuranc e policies, including endorsements effecting the coverage required by these specifications at any time. Contractor agrees to provide complete certified copies of policies to City within 10 days of City's request for said copies.

G. Subcontractors. Contractor shall include all subcontractors or any other party involved in the Project by Contractor as insured under its policies or shall require subcontractors or any other party involved in the Project by Contract or to carry the same insurance as required herein. Contractor agrees to obtain certi ficates evidencing such coverage and make reasonable efforts to ensure that such coverag e is provided as required here.

Contractor agrees to require that no contract used by any subcontractor, or contracts Contractor enters into on behalf of City, will rese rve the right to charge back to City the

C-6

cost of insurance required by this Contract. Contr actor agrees that upon request, all agreements with subcontractors or others with whom Contractor contracts with on behalf of City and all certificates of insurance obtained in compliance with this paragraph will be submitted to City or review. Failure of City to re quest copies of such documents will not impose and liability on City, or its employees.

7. Indemnitifcation.

A. Contractor and City agree that City, its employees, officers, agents and elected officials should, to the extent permitted by law, be fully pr otected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost arising out of or in any way related to the performance of this Contract.

Contractor acknowledges that CITY would not have en tered into this Contract in the absence of the commitment of Contractor to indemnify and protect City as set forth here.

B. To the fullest extent permitted by law, Contract or shall defend, indemnify and hold harmless City, its elected officials, employees, ag ents, volunteers and officers (“Indemnitees”), from any and all liabilities, claims, suits, actions, arbitration proceedings, administrative proceedings, stop notices, regulator y proceedings, losses, expenses or costs of any kind, actual attorneys fees incurred b y City, court costs, interest, defense costs including expert witness fees and any other c osts or expenses of any kind whatsoever without restriction or limitation incurr ed in relation to, as a consequence of, arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part to the Contractor’s performance of this Contract. All obligations under this provision are to be paid by Contractor as they are incurred by the City.

C. Without affecting the rights of City under any p rovision of this Contract or this section, Contractor shall not be required to indemnify and h old harmless City as set forth above for liability attributable to the sole fault of Cit y, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction. This exception will apply only in instances where the City is shown to have been solely at fault and not in instances where Contractor is solely or partially at fault or in instances where City 's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all-inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to the conduct of the City.

D. Contractor acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is other th an the sole fault of City. Contractor has no obligation under this Contract for liability proven in a court of competent jurisdiction or by written agreement between the parties to be the sole fault of City.

E. The obligations of Contractor under this or any other provision of this Contract will not be limited by the provisions of any workers’ compen sation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to the Indemnitees.

The Contractor’s indemnity obligation set forth in this section shall not be limited by the limits of any policies of insurance required or pro vided by the Contractor pursuant to this Contract.

8. Antitrust Claims. In entering into this Contrac t, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the

C-7

Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq .) arising from purchases of goods, services, or ma terials pursuant to the Contract.

This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

9. Prevailing Wages. City and Contractor acknowled ge that the Project is a public work to which prevailing wages apply.

10. Community Workforce Agreement. The City and co ntractor acknowledge that the project is covered by a Community Workforce Agreement between the City and the Los Angeles/Orange Counties Building and Construction Trades Council a nd the Signatory Craft Councils and Local Unions (the “CWA”). Contractor agrees to abide by the terms and conditions of the CWA.

11. Titles. The titles used in this Contract are f or convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

12. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the power and authori ty to execute this Contract on behalf of Contractor and has the power and authority to bind Contractor to the performance of its obligations hereunder.

13. Entire Agreement; Modification. This Contract, including the Contract Documents and any other documents incorporated herein by specific ref erence, represents the entire and integrated agreement between City and Contractor. Each Party to this Contract acknowledges that no representations, inducements, promises, or agreemen ts, oral or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which are not embodied herein. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

15. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

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IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

CITY OF BUENA PARK

By:

City Manager

ATTEST: APPROVED AS TO FORM:

By: By:

City Clerk City Attorney

Dated:

Hardy & Harper, Inc.
(For City Clerk) (“CONTRACTOR”)

By:

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Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Buena Park (“Public Agency”), State of California, has awarded to

(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

25-26 ANNUAL PAVEMENT REHABILITATION
(Project Name)

WHEREAS, under the terms of the Contract, the Princ ipal is required before entering upon the performance of the Work, to file a good and suffici ent payment Bond with the Public Agency to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Public Agency and al l contractors, subcontractors, laborers, material suppliers, and other persons employed in t he performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of
Dollars ($ ), and not less than 100% of total c ontract amount.

Lawful money of the United States of America, for m aterials furnished or labor thereon of any kind, or for amounts due under the Unemployment Ins urance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this B ond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Public Agency in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to fi le claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the Califo rnia Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Secti on 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal an d its subcontractors pursuant to Labor Code

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Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the plans and Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:

“Principal”

By:

Its

By:

Its

(Seal)

“Surety”

By:

Its

By:

Its

(Seal)

Note: This Bond must be executed in duplicate and d ated, all signatures must be notarized, and evidenc e of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

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Bond No. __________

FAITHFUL PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Buena Park (“Public Agency”), has awarded to

(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:
25-26 ANNUAL PAVEMENT REHABILTATION
(Project name)

which is hereby referred to and made a part hereof; and WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

,
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Public Agency in the penal sum of

Dollars ($ ), this amount being not less than
100% of the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if t he hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the c ovenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Public Agency, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in a ddition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Public Agency in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereb y waives any statute of limitations as it applies to an action on this Bond.

The Surety, for value received, hereby stipulates a nd agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the plans and specifications accompanying the same shall in anywise affect its obligations under

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this Bond, and it does hereby waive notice of any s uch change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California Civil Code Sections 28 45 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

Dated:

“Principal”

By:

Its

By:

Its

(Seal)

“Surety”

By:

Its

By:

Its

(Seal)

Note: This Bond must be executed in duplicate and d ated, all signatures must be notarized, and evidenc e of the authority of any person signing as attorney-in- fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

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WORKERS’ COMPENSATION

CERTIFICATE OF INSURANCE
WHEREAS, the City of Buena Park (“City”) has required certain insurance to be provided by:

NOW THEREFORE, the undersigned insurance company do es hereby certify that it has issued the policy or policies described below to the follo wing named insureds and that the same are in force at this time:

1. This certificate is issued to:

City of Buena Park
City Hall
6650 Beach Boulevard
Buena Park, CA 90621
The insureds under such policy or policies are:

2. Workers’ Compensation Policy or Policies in a fo rm approved by the Insurance Commissioner of California covering all operations of the named insureds as follows:

Policy Number Effective Date Expiration Date

By:

Its Authorized Representative

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PROGRESS PAYMENT SIGNATURE AUTHENTICATION

All company billings submitted for payment shall have the signature of an official of the company authorized to sign a bill and/or collect a check from the City, either on the invoice or an attached cover letter.

The following personnel of _______________________________________________________ ____________________________________________________________________________ (Contractor)
are authorized to sign bills and/or receive checks.

NAME

TITLE SIGNATURE

Any subsequent changes to supersede this signature list must be requested in writing and accompanied by a
facsimile of this form to be complete in its entirety.

By: _____________________________________________ ___
(name and title)

For: ____________________________________________ ___
(Bidder)

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ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY

Name and address of named insured (“Named Insured”) :

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Buena Park (“Public Agency”), its el ected officials, officers, attorneys, agents, employees, and volunteers are additional insureds ( the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall a pply separately to each Additional Insured against whom claim is made or suit is broug ht except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be c onstrued to preclude coverage of a claim by one insured under the policy against another insure d under the policy. All such claims shall be covered as third-party claims, i.e., in the same ma nner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contrac tual liability insurance (subject to the terms, conditions and exclusions applicable to such insura nce) includes liability assumed by the Named Insured under the indemnification and/or hold harml ess provision(s) contained in or executed in conjunction with the written agreement(s) or permit (s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non- renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) Days before the effective dat e thereof. In the event of Company’s failure to comply with this notice provision, the policy as in itially drafted will continue in full force and eff ect until compliance with this notice requirement.

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above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State o f California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Buena Park
City Hall
6650 Beach Boulevard
Buena Park, CA 90621

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

11. Scheduled items or locations are to be identifi ed on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Propert y Damage □ Products/Completed Operations □ Pollution Lia bility □ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
if none, so state) . The deductible is applicable □ per claim or □ pe r occurrence (check one) .

13. This is an □ occurrence or □ claims made policy (check one) .

14. This endorsement is effective on at 12:01 a .m. and forms a part of Policy Number .

I, (print name) , hereby declare under penalty of perjury under the laws of the State of California, that I have the au thority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20

Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

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ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY

Name and address of named insured (“Named Insured”) :

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Buena Park (“Public Agency”), its el ected officials, officers, attorneys, agents, employees, and volunteers are additional insureds ( the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described g enerally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

4. Nothing in this contract of insurance shall be c onstrued to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contrac tual liability insurance (subject to the terms, conditions and exclusions applicable to such insura nce) includes liability assumed by the Named Insure d under the indemnification and/or hold harmless prov ision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewa l except after written notice to Public Agency, by ce rtified mail, return receipt requested, not less th an thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted w ill continue in full force and effect until complia nce with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named I nsured regardless of any prior, concurrent, or subsequent active or passive negligence by the Addi tional Insureds.

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8. It is hereby agreed that the laws of the State o f California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Buena Park
City Hall
6650 Beach Boulevard
Buena Park, CA 90621

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

11. Scheduled items or locations are to be identifi ed on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform A ct
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state) . The deductible is applicable □ per claim or □ per occurrence (check one) .

13. This is an □ occurrence or □ claims made policy (check one) .

14. This endorsement is effective on ______________ at 12:01 a.m. and forms a part of Policy Number _________.

I, (print name) , hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to b ind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20

Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

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ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY

Name and address of named insured (“Named Insured”) :

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Buena Park(“Public Agency”), its ele cted officials, officers, attorneys, agents, employees, and volunteers are additional insureds ( the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described g enerally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

3. Each insurance coverage under the Policy shall a pply separately to each Additional Insured against whom claim is made or suit is broug ht, except with respect to the limits of the Compan y’s liability.

4. Nothing in this contract of insurance shall be c onstrued to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contrac tual liability insurance (subject to the terms, conditions and exclusions applicable to such insura nce) includes liability assumed by the Named Insure d under the indemnification and/or hold harmless prov ision(s) contained in or executed in conjunction wi th the written agreement(s) or permit(s) designated ab ove, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewa l except after written notice to Public Agency, by ce rtified mail, return receipt requested, not less th an thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted w ill continue in full force and effect until complia nce with this notice requirement.

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regard to operations performed by or on behalf of t he Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State o f California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Buena Park
City Hall
6650 Beach Boulevard
Buena Park, CA 90621

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NUMBER AMOUNT

12. The following inclusions, exclusions, extension s or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state) . The deductible is applicable □ per claim or □ pe r occurrence (check one) .

14. This is an □ occurrence or □ claims made policy (check one) .

15. This endorsement is effective on ________ at 12 :01 a.m. and forms a part of Policy Number ________.

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I, (print name) , hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20

Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

Headquarters
3452 E Foothill Blvd / Suite 200
Pasadena, CA 91107 USA
P 626 685 6989
F 626 685 6985
Pasadena / Dallas / Oakland / San Diego
thesolisgroup.com
Project Description
Construction
Value
Duration
(including closeout)
Monthly
Fee
Life of Project
Cost Estimate
25-26 Annual Pavement
Rehabilitation $ 1,809,000 4 Months $ 1,500 $ 6,000
TOTAL COST $ 6,000
If actual construction (including punch list) and closeout extends beyond the planned duration, we will examine the need for additional budget.

Sincerely,
Gonzalo Armijos
Vice President of Business Development
April 20, 2026
Hysun Lee, Associate Engineer
City of Buena Park
6650 Beach Boulevard
Buena Park, CA 90621
Re: Proposal for CWA Administration Services for the
25-26 Annual Pavement Rehabilitation Project
Dear Hysun,
The Solís Group (TSG) is pleased to submit this cost proposal to provide CWA administration services required for the above referenced project. The work scope for this assignment is based on our proposal dated June 3, 2022. Our cost proposal based on information provided by the City is summarized below.

April 28, 2026

NEW BUSINESS
Item No. 5C.

City Council Agenda Report

RESOLUTION ESTABLISHING NEW RATES FOR THE COLLECTION, RECYCLING, AND DISPOSAL OFREFUSE, AND APPROVAL OF A UTILITY BILL INSERT REGARDING THE NEW RESIDENTIAL REFUSERATES

PREPARED BY PRESENTED BY
Joe Hunt, Public Works Manager Joe Hunt, Public Works Manager

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Mina Mikhael, Director of Public Works/City Engineer Aaron France, City Manager

RECOMMENDED ACTION
1) Adopt a Resolution establishing new rates for the collection, recycling, and disposal of refuse; and, 2) Approve a utility bill insert notifying residential customers of a refuse rate adjustment effective July 1, 2026.

PREVIOUS CITY COUNCIL ACTION
On July 13, 2021, the City Council adopted a resolution establishing new rates for the collection, recycling, and disposal of refuse. This resolution established that, without conducting another noticed public hearing, annually on each July 1, beginning July 1, 2022, and continuing through July 1, 2026, the City Council may increase the rates for inflation by the annual percentage increase in the Los Angeles-Riverside-Orange County CA Consumer Price Index (CPI). For any fiscal year in which the City Council does not increase rates by the authorized adjustment, the City Council may add the amount of the authorized increase for such fiscal year to the authorized adjustment in subsequent fiscal years.

On April 14, 2026, the City Council approved the Waste Infrastructure System Enterprise (WISE) Agreement with Orange County Waste and Recycling, which significantly increased tipping fees to dispose of waste at county landfills. Increases are phased in over three years and will begin on July 1, 2026.

DISCUSSION
The request for the proposed rate increase is based upon the City's existing refuse collection franchise agreement ("Agreement") with EDCO, the City's waste hauler. The Agreement provides for increases in refuse rates in the event that circumstances beyond the control of the Contractor impose or generate excessive costs in the performance of the Agreement. In this case, disposal fees have significantly increased at County landfills and EDCO has seen increases to the Consumer Price Index (CPI) that impact their costs to collect, recycle, and dispose of refuse. Cost increases mostly consist of tipping fees at county landfills increasing by $23.24/ton (42%), increased cost of fuel for vehicles, compensation for employees, and the price of trucks and other equipment necessary to operate.

On the commercial side, EDCO proposes an overall increase of 13.1%, or $24.48 for service including waste disposal and recycling. Of this increase, $20.00 is due to increased disposal costs related to the WISE Agreement.

The monthly cost for a three-cubic yard trash bin with separate 96-gallon recycling container would be $211.

On the residential side, EDCO proposes an overall increase of 14.5%, or $3.79/mo for service including waste, recycling, and organics processing. Of this increase, $3.19 is due to increased disposal costs related to the WISE Agreement. EDCO proposes deferring 0.5% of the residential service index and applying 3.01% CPI. The total cost of a typical monthly bill would be $29.90.

As the proposed fee increases are limited to pass-thru costs from Orange County Waste and Recycling and the CPI, a public hearing and extended notice period are not required for implementation. However, upon approval, the Finance Department will include a notice in utility bills prior to the fee being implemented.

BUDGET IMPACT
Estimated costs and revenues associated with refuse services are included in the proposed FY 2026-27 budget.

Printing costs for the associated mailer are estimated at approximately $1,500.

Attachments
Reso 2026 Refuse Rate Adjustment Ex A.pdf
Buena Park 2026 PI FINAL.pdf
2026 RefuseRateAdjustment water bill.pdf
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BUENA PARK, CALIFORNIA, ESTABLISHING FEES AND

CHARGES FOR THE COLLECTION, REMOVAL, AND

DISPOSAL OF REFUSE, TRASH, RUBBISH, OR OTHER

FORMS OF SOLID WASTE IN ACCORDANCE WITH THE
AUTHORITY GRANTED BY SECTION 8.12.040 OF THE BUENA

PARK MUNICIPAL CODE

WHEREAS, Section 8.12.040 of the Buena Park Municipal Code grants to the City Council the authority to make necessary changes in the fees and charges for the collection, removal, and disposal of refuse, trash, rubbish, or other forms of solid waste; and

WHEREAS, on July 13, 2021, the City determined that, without conducting another noticed public hearing, annually on each July 1, beginning July 1, 2022, and continuing through July 1, 2026, the City Council may increase the rates for inflation by the annual percentage increase in the Los Angeles-Riverside-Orange County CA Consumer Price Index. For any fiscal year in which the City Council does not increase rates by the authorized adjustment, the City Council may add the amount of the authorized increase for such fiscal year to the authorized adjustment in subsequent fiscal years.

WHEREAS, the City Council of the City of Buena Park has determined that the amended fees and charges are required to offset the current and future increases in the cost of providing collection, removal, and disposal of refuse, trash, rubbish, or other forms of solid waste.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1 . Rates for residential and commerc ial customers as of July 1, 202 6, shall be those as listed on Exhibit A to this Resolution.

PASSED AND ADOPTED this 28th day of April 2026 by the following called vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

_______________________________________
Mayor
ATTEST:

_______________________________

RESOLUTION NO. _______

Page 2 ends

City Clerk

I, Adria M. Vicuna, MMC, City Clerk of the City of Buena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this 28th day of April, 2026.

______________________________________
City Clerk

RESOLUTION NO. _______

Page 3 ends

EXHIBIT A

CITY OF BUENA PARK
(rates effective 7/1/26)
Current Rates Service Tip Fee Recycle
Res/Temp Bin 3.010% 53.108% 3.010%
Comm 3.010% 53.108% 3.010%
Service Tip Fee Recycle Total Service Tip Fee Recycle Service Tip Fee Recycle Total $ Increase %
Increase
Residential $14.68 $6.00 $5.43 $26.11 $0.44 $3.19 $0.16 $15.12 $9.19 $5.59 $29.90 $3.79 14.5% 3 Cubic Yard Trash Bin (includes 1 96gal Recycling Cart 1X) 1 $148.85 $37.67 $0.00 $186.52 $4.48 $20.00 $0.00 $153.33 $57.67 $0.00 $211.00 $24.48 13.1% 2 $245.83 $75.30 $0.00 $321.13 $7.40 $39.99 $0.00 $253.23 $115.29 $0.00 $368.52 $47.39 14.8% 3 $343.96 $112.97 $0.00 $456.93 $10.35 $59.99 $0.00 $354.31 $172.96 $0.00 $527.27 $70.34 15.4% 4 $441.95 $150.62 $0.00 $592.57 $13.30 $79.99 $0.00 $455.25 $230.61 $0.00 $685.86 $93.29 15.7% 5 $540.04 $188.29 $0.00 $728.33 $16.26 $100.00 $0.00 $556.30 $288.29 $0.00 $844.59 $116.26 16.0% 6 $638.08 $225.94 $0.00 $864.02 $19.21 $119.99 $0.00 $657.29 $345.93 $0.00 $1,003.22 $139.20 16.1% 3 Cubic Yard Trash Compactor (includes 1 96gal Recycling Cart 1X) 1 $255.08 $75.30 $0.00 $330.38 $7.68 $39.99 $0.00 $262.76 $115.29 $0.00 $378.05 $47.67 14.4% 2 $456.03 $150.62 $0.00 $606.65 $13.73 $79.99 $0.00 $469.76 $230.61 $0.00 $700.37 $93.72 15.4% 3 $657.26 $225.94 $0.00 $883.20 $19.79 $119.99 $0.00 $677.05 $345.93 $0.00 $1,022.98 $139.78 15.8% 4 $858.27 $301.25 $0.00 $1,159.52 $25.84 $159.99 $0.00 $884.11 $461.24 $0.00 $1,345.35 $185.83 16.0% 5 $1,059.41 $376.56 $0.00 $1,435.97 $31.89 $199.98 $0.00 $1,091.30 $576.54 $0.00 $1,667.84 $231.87 16.1% 6 $1,260.59 $451.87 $0.00 $1,712.46 $37.95 $239.98 $0.00 $1,298.54 $691.85 $0.00 $1,990.39 $277.93 16.2% 4 Cubic Yard Bin (includes 1 96gal Recycling Cart 1X)
1 $182.21 $50.20 $0.00 $232.41 $5.49 $26.66 $0.00 $187.70 $76.86 $0.00 $264.56 $32.15 13.8% 2 $311.98 $100.42 $0.00 $412.40 $9.39 $53.33 $0.00 $321.37 $153.75 $0.00 $475.12 $62.72 15.2% 3 $443.06 $150.62 $0.00 $593.68 $13.34 $79.99 $0.00 $456.40 $230.61 $0.00 $687.01 $93.33 15.7% 4 $574.21 $200.83 $0.00 $775.04 $17.29 $106.66 $0.00 $591.50 $307.49 $0.00 $898.99 $123.95 16.0% 5 $705.43 $251.05 $0.00 $956.48 $21.24 $133.33 $0.00 $726.67 $384.38 $0.00 $1,111.05 $154.57 16.2% 6 $836.63 $301.25 $0.00 $1,137.88 $25.19 $159.99 $0.00 $861.82 $461.24 $0.00 $1,323.06 $185.18 16.3% Commercial Cans $25.33 $4.20 $0.00 $29.53 $0.76 $2.23 $0.00 $26.09 $6.43 $0.00 $32.52 $2.99 10.1% Roll-off Bodies TPL
Regular-P 5.00 $340.43 $474.51 $0.00 $814.94 $10.25 $116.20 $0.00 $350.68 $590.71 $0.00 $941.39 $126.45 15.5% Compacted-P 7.00 $365.28 $664.32 $0.00 $1,029.60 $11.00 $162.68 $0.00 $376.28 $827.00 $0.00 $1,203.28 $173.68 16.9% Hard to Handle-T 4.00 $340.02 $379.61 $0.00 $719.63 $10.24 $92.96 $0.00 $350.26 $472.57 $0.00 $822.83 $103.20 14.3% Const/Demo-T 4.00 $340.02 $379.61 $0.00 $719.63 $10.24 $92.96 $0.00 $350.26 $472.57 $0.00 $822.83 $103.20 14.3% Additional Residential
Trash Cart $5.36 $0.00 $0.00 $5.36 $0.16 $0.00 $0.00 $5.52 $0.00 $0.00 $5.52 $0.16 3.0% Temporary Drop Off Bin $83.54 $48.15 $0.00 $131.69 $2.51 $25.57 $0.00 $86.05 $73.72 $0.00 $159.77 $28.08 21.3% Rate % Index Change
New Rates Effective 7/1/26
1 od 3 3/19/2026
City of Buena Park City of Buena Park
Current Rates 7/1/2025 Proposed Rates 7/1/2026
Commercial Comingled Organics Commercial Comingled Organics CPI 3.010%
1st Bin Frequency Extra 1st Bin Frequency Extra
Size 1 2 3 Pickup Size 1 2 3 Pickup
Cart (65 gl) $102.76 $205.54 $308.32 $41.10 Cart (65 gl) $105.85 $211.73 $317.60 $42.34 Cart (96 gl) $114.08 $228.16 $342.25 $45.62 Cart (96 gl) $117.51 $235.03 $352.55 $46.99 2 CY $222.55 $445.10 $667.65 $89.03 2 CY $229.25 $458.50 $687.75 $91.71 Each Additional Bin Each Additional Bin
Size 1 2 3 Size 1 2 3
Cart (65 gl) $97.63 $195.27 $292.90 Cart (65 gl) $100.57 $201.15 $301.72 Cart (96 gl) $108.38 $216.76 $325.13 Cart (96 gl) $111.64 $223.29 $334.92 2 CY $211.43 $422.85 $634.28 2 CY $217.80 $435.58 $653.37 Commercial Comingled Recycling Commercial Comingled Recycling CPI 3.010%
Frequency Extra Frequency Extra
Size 1 2 3 Pickup Size 1 2 3 Pickup
Cart (96 gl) $50.41 $100.80 $151.21 $25.20 Cart (96 gl) $51.93 $103.83 $155.76 $25.96 3 CY $100.80 $201.60 $302.41 $50.41 3 CY $103.83 $207.67 $311.51 $51.93 2 od 3 3/19/2026

April 28, 2026

NEW BUSINESS
Item No. 5D.

City Council Agenda Report

PLACEMENT AGREEMENT WITH BAY AREA COMMUNITY RESOURCES TO HOST CALIFORNIA CLIMATEACTION CORPS FELLOWS

PREPARED BY PRESENTED BY
Lotus Thai, Sustainability Manager Lotus Thai, Sustainability Manager

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Matt Foulkes, Director of Community & Economic
Development Aaron France, City Manager

RECOMMENDED ACTION
1) Approve the Placement Agreement with Bay Area Community Resources to host California Climate Action Corps fellows; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; 3) Authorize the City Manager and City Clerk to execute the agreement and other related documents as necessary; and, 4) Approve a budget amendment in the amount of $10,000 for this purpose.

PREVIOUS CITY COUNCIL ACTION
None.

DISCUSSION
The California Climate Action Corps (CCAC) is an initiative of California Volunteers, Office of the Governor, designed to build resilience within communities to the impacts of climate change and foster increased climate service opportunities for Californians. Bay Area Community Resources (BACR) is the lead implementer of the Fellowship program. In addition to developing job skills, Fellows receive a financial package of $45,000 ($35,000 stipend and $10,000 in education awards), paid time-off, healthcare coverage, student loan forbearance, food assistance, and childcare assistance.

The Office of Sustainability applied for, and successfully received, approval to host two CCAC fellows starting in September 2026. These fellows will work 40 hours a week for 11 months supporting the City’s Climate Action and Adaptation Plan (CAAP) goals, including waste reduction and green workforce development.

Specifically, the fellows will collaborate with Buena Park schools regarding SB 1383 compliance, the state’s mandatory organics recycling program. Fellows will work alongside the City’s Sustainability Manager, the City’s SB 1383 consultant, and school staff to ensure schools are connected to organics recycling services and have accessible three-bin systems in cafeterias.

Throughout the school year, the fellows will create and lead interactive education activations such as the City’s annual Trash cART Contest, school assemblies, and workshops. The fellows will also recruit and mobilize students, parents, educators, college volunteers, and community members to serve as Waste Sorting Ambassadors, Green Team members, and event volunteers.

The proposed agreement has been reviewed by the City Attorney.

BUDGET IMPACT
The California Climate Action Corp program covers the fellows’ stipends and benefits. A budget amendment in the amount of $10,000 from the City’s undesignated General Fund balance is needed to offset incidental costs associated with the Fellow program including: office supplies, mileage reimbursement, and miscellaneous expenses.

Attachments
CCAC 2026-27 Host Partner MOU Draft.pdf

CALIFORNIA CLIMATE ACTION CORPS PLACEMENT AGREEMENT This PLACEMENT AGREEMENT (“Agreement”) is made and entered into as of July 1, 2026, by

and

between

Bay

Area

Community

Resources,

EIN

94-2346815

(hereinafter

referred

to
as “BACR”) and {{Agency_Application__c.Agency_c}} (hereinafter referred to as

PARTNER

HOST

California

Climate

Action

Corps

(CCAC)

Fellows

PARTNER

site(s).

RECITALS
The California Climate Action Corps (CCAC) is an initiative of California Volunteers, Office of

the

Governor

(CV),

designed

build

resilience

within

communities

the

impacts

climate

change

and

foster

increased

climate

service

opportunities

for

Californians.

California

Volunteers

awarded

grant

Bay

Area

Community

Resources

(BACR)

lead

the

implementation

the

California

Climate

Action

Corps

Fellowship.

1. The California Climate Action Corps Fellowship provides climate volunteer engagement,

climate

action,

and

climate

outreach

and

education

support

partner

organizations

California

through

service

provided

AmeriCorps

Fellows

(“
fellows”).

2. Fellows can only serve on contracted and allowable service activities (engaging volunteers

and

implementing

climate

action

and

education

projects).

3. The high-profile nature of the program necessitates Partner participation in timely outcome

reporting,

storytelling,

and

responsiveness

media

engagement.

4. Partner desires to host fellow(s), and BACR desires to provide fellows’ service to Partner.

This

document

establishes

the

basic

guidelines

and

expectations

between

the

Partner

and

BACR.

5. The Partner and BACR enter into this Agreement in order to memorialize the terms of

BACR's

performance

the

services

and

the

Partner's

obligations

with

respect

thereto.

AGREEMENT BACR has contracted with AmeriCorps (formerly Corporation for National and Community Service

–

AmeriCorps)

through

California

Volunteers

implement

the

California

Climate

Action

Corps

Fellowship.

Fellows

can

only

serve

contracted

activities

approved

AmeriCorps

and

California

Volunteers

and

must

abide

Federal

guidelines

for

AmeriCorps

program

implementation.

Partner agrees that any Fellows assigned to the Partner will only participate in the activities

described

below:

1. Climate Volunteer Engagement: Supporting community climate action by engaging, recruiting,

and

supporting

volunteers.

2. Direct Climate Action: Assisting one or more organizations to implement specific climate action

projects

that

the

Partner

would

otherwise

not

able

complete.

3. Climate Education and Outreach: Increasing public awareness through educating and informing

community

fellows

about

California’s

climate-related

challenges

and

how

they

Page 1 of 14 ends

can address climate change in their communities. 4. Training and Professional Development: Up to 20% of CCAC Fellow service time (340 of 1,700

total

hours

240

1,200

Winter

Fellowship

hours
)

can

spent

training,

including

orientation

the

start

the

service

term,

regular

training,

and

professional

development

and

networking

opportunities

provided

BACR.

Direct fundraising or grant writing is NOT an allowable activity in the California Climate

Action

Corps

Fellowship
.

addition

only

serving

contracted

performance

measure

service

activities,

the

following

activities

are

prohibited

(see

45 CFR

2520.65):

1. Attempting to influence legislation; 2. Organizing or engaging in protests, petitions, boycotts, or strikes; 3. Assisting, promoting, or deterring union organizing; 4. Impairing existing contracts for services or collective bargaining agreements; 5. Engaging in partisan political activities or other activities designed to influence the outcome

election

any

public

office;

6. Participating in or endorsing events or activities that are likely to include advocacy for or

against

political

parties,

political

platforms,

political

candidates,

proposed

legislation,

elected

officials;

7. Engaging in religious instruction, conducting worship services, providing instruction as part

program

that

includes

mandatory

religious

instruction

worship,

constructing

operating

facilities

devoted

religious

instruction

worship,

maintaining

facilities

primarily

inherently

devoted

religious

instruction

worship,

engaging

any

form

religious

proselytization;

8. Providing a direct benefit to: a. A business organized for profit; b. A labor union; c. A partisan political organization; d. A nonprofit organization that fails to comply with the restrictions contained in section

501(c)(3)

the

Internal

Revenue

Code

1986

engaging

political

activities

substantial

amount

lobbying

except

that

nothing

these

provisions

shall

construed

prevent

participants

from

engaging

advocacy

activities

undertaken

their

own

initiative;

and

e. An organization engaged in the religious activities described above; 9. Conducting a voter registration drive; 10. Providing abortion services or referrals for the receipt of such services; and 11. Such other activities that the Corporation for National and Community Service (AmeriCorps)

may

prohibit.

CCAC Fellows, like other private citizens, may participate in the above-listed activities on their

own

time,

their

own

expense,

and

their

own

initiative.

However,

the

AmeriCorps

and

California

Climate

Action

Corps

logos

must

not

worn

while

doing

so.

Additionally, per the Code of Federal Regulations § 2540.100, the following restrictions apply:

Page 2 of 14 ends

1. Supplantation. AmeriCorps assistance may not be used to replace State and local public

funds

that

had

been

used

support

programs

the

type

eligible

receive

AmeriCorps

support.

For

any

given

program,

this

condition

will

satisfied

the

aggregate

non-Federal

public

expenditure

for

that

program

the

fiscal

year

which

support

provided

not

less

than

the

fiscal

year.

2. Religious use. AmeriCorps assistance may not be used to provide religious instruction,

conduct

worship

services,

engage

any

form

proselytization.

3. Political activity. AmeriCorps assistance may not be used by program participants or

staff

assist,

promote,

deter

union

organizing;

finance,

directly

indirectly,

any

activity

designed

influence

the

outcome

Federal,

State

local

election

public

office.

4. Contracts or collective bargaining agreements. AmeriCorps assistance may not be used

impair

existing

contracts

for

services

collective

bargaining

agreements.

5. Nonduplication. AmeriCorps assistance may not be used to duplicate an activity that

already

available

the

locality

program.

And,

unless

the

requirements

paragraph

(f)

this

section

are

met,

AmeriCorps

assistance

will

not

provided

private

nonprofit

entity

conduct

activities

that

are

the

same

substantially

equivalent

activities

provided

State

local

government

agency

which

such

entity

resides.

6. Nondisplacement. a. An employer may not displace an employee or position, including partial displacement

such

reduction

hours,

wages,

employment

benefits,

result

the

use

such

employer

participant

program

receiving

AmeriCorps

assistance.
b. An organization may not displace a volunteer by using a participant in a program

receiving

AmeriCorps

assistance.
c. A service opportunity will not be created under this chapter that will infringe

any

manner

the

promotional

opportunity

employed

individual.
d. A participant in a program receiving AmeriCorps assistance may not perform

any

services

duties

engage

activities

that

would

otherwise

performed

employee

part

the

assigned

duties

such

employee.
e. A participant in any program receiving assistance under this chapter may not

perform

any

services

duties,

engage

activities,

that—
i. Will supplant the hiring of employed workers; or ii. Are services, duties, or activities with respect to which an individual has

recall

rights

pursuant

collective

bargaining

agreement

applicable

personnel

procedures.
f. A participant in any program receiving assistance under this chapter may not

perform

services

duties

that

have

been

performed

were

assigned

any—
i. Presently employed worker; ii. Employee who recently resigned or was discharged; iii. Employee who is subject to a reduction in force or who has recall rights

pursuant

collective

bargaining

agreement

applicable

personnel

procedures;

Page 3 of 14 ends

iv. Employee who is on leave (terminal, temporary, vacation, emergency,

sick);

or
v. Employee who is on strike or who is being locked out. Per Federal guidelines and BACR policies, the California Climate Action Corps Fellowship must

comply

with

equal

opportunity

employment

requirements

and

accessible

persons

with

disabilities

providing

reasonable

accommodations.

support

this:

1. BACR and Partner will comply with Equal Opportunity Employment guidelines. 2. BACR and Partner will endeavor to make reasonable accommodations to known physical or

mental

limitations

Fellows

with

disabilities

unless

the

accommodation

would

impose

undue

hardship

the

program

operations.

3. BACR and Partner will endeavor to accommodate the sincere religious beliefs of Fellows to

the

extent

such

accommodation

does

not

pose

undue

hardship

the

Organization's

operations.

4. BACR and Partner will not allow any form of retaliation against individuals who raise issues

equal

employment

opportunity

reasonable

accommodation.

5. BACR, as the implementing agency of the program, is the only party that can write up or

terminate

Fellow.

Partners

must

work

with

CCAC

staff

address

disciplinary

issues,

but

cannot

issue

warning

terminate

Fellow

themselves.

6. BACR, as the implementing agency, supports the Fellows through BACR’s Human Resources

Department,

People

and

Culture

(P&C).

Partners

who

want

involve

Human

Resources

for

disciplinary

concerns

accommodations

must

defer

BACR

People

and

Culture.

Partner’s

department

can

work

with

BACR

People

and

Culture,

but

cannot

address

concerns

without

including

BACR.

II. Scope of Services BACR will perform the following services: General Program Responsibilities a. Recruit and onboard Fellows. b. Provide the living stipend bi-weekly (7th and 22nd of each month). c. Provide clear guidelines to Fellows regarding program regulations and expectations. d. Work to support and guide Fellows and address any concerns that may arise during the service

year.
e. Work to provide support and guidance for Partners, addressing any concerns that might

develop

during

the

service

year,

conjunction

with

CCAC

staff

and

CV.
f. Provide HR support through BACR’s People and Culture department. g. BACR provides Workers’ Compensation and General Liability insurance for all CCAC Fellows.
h. BACR reserves the right to terminate a CCAC Fellow for cause at its sole discretion.

Under

circumstances

may

partner

sites

terminate

release

fellow

from

their

service

term.

Any

performance

conduct

concerns

must

reported

BACR,

which

will

handle

all

disciplinary

actions

alignment

with

program

policy.

Page 4 of 14 ends

BACR reserves the right to remove CCAC Fellows from Partners should the placement

become

unsuitable

unsafe

for

Fellows

Partners

violate

the

terms

this

MOU.

BACR

will

make

reasonable

attempts

address

and

appropriately

mitigate

concerns

with

Partners.

Fellow Responsibilities 1. Pass a LiveScan (DOJ and FBI) and National Sex Offender Public Website (NSOPW) background

check

before

starting

their

service

year.

2. Complete

least

170

hours,

and

than

340

hours

(120-240

for

Winter),

training

through

dedicated

CCAC

Fellow

training,

development,

and

service

days.

3. Serve an average of 40 hours per week for 11 months, serving a minimum of 1,700 total

hours

(or

1,200

hours

over

7.5 months

for

Winter).

Fellows

must

consistently

strive

average

40 hours

per

week

service.

Fellows

cannot

serve

part-time

hours

with

the

intention

not

completing

the

program.

4. Participate

days

national

Days

Service,

including,

but

not

limited

to:

Veterans’

Day,

Martin

Luther

King,

Jr.

Day,

César

Chávez

Day,

and

AmeriCorps

Week.

5. Participate

CCAC

Fellowship-led,

California

Climate

Action

Days,

and/or

Partner-led

events.

6. Comply with guidelines for performance measures and abide by regulations on prohibited

activities

described

Section

above.

7. Support accurate project reporting in a timely manner as required by AmeriCorps and California

Volunteers,

including

hours

served,

climate

actions/education

completed,

community

members

engaged

through

outreach,

and

volunteers

recruited

the

Golden

Volunteer

online

platform.

8. Identify as a CCAC Fellow and wear BACR-provided gear (e.g., CCAC t-shirts, hoodies, hats,

pins,

etc)

and/or

AmeriCorps

lapel

pins

during

service

hours.

9. Include CCAC branding at community events supported through fellow service. III. Partner Requirements, Responsibilities, and Expectations In order to provide a clear and well-defined service experience for participating Fellows, Partner

shall

meet

and

uphold

the

following

requirements

host

Fellow:

Partner Responsibilities: 1. Interview and select CCAC Fellows to serve at Partner site with intention. Partner staff must

make

time

meet

with

candidates

and

select

Fellows

who

will

good

fit

for

the

program

and

their

site

within

the

timeline

provided.
a. Cannot select CCAC Fellows who are related to any employees of Partner who are in the

supervision

chain

would

working

with

the

Fellow.

2. Identify one staff member to act as the “Site Supervisor” (SS) for the project, who will act

the

point

person

for

both

the

Fellows

and

CCAC

staff.

must

understand

and

comply

with

all

program

requirements

and

expectations.

Partners

are

responsible

for

communicating

with

their

intended

Site

Supervisor

about

AmeriCorps

regulations,

program

scope,

and

requirements.

Page 5 of 14 ends

3. Identify one staff member, board member, or other connected person to serve as a “Mentor”

for

Fellows

throughout

the

term.

Mentor

should

not

have

any

supervisory

responsibilities

toward

the

Fellows

assign

project

tasks.

Mentor

should

meet

least

once

quarter

with

Fellow(s)

provide

overall

career

guidance,

advice,

and

support.

4. For those situations where it is determined that teleservice is appropriate or when a number

Fellow’s

service

hours

can

properly

accrued

through

teleservice;
a. Teleservice is appropriate only when the activity can be meaningfully supervised and

hours

verified

independently.

Additionally,

Fellows

must

live

within

the

community

they

are

serving

through

teleservice.

determined

that

Fellows

will

allowed

teleserve,

Partner

must

provide

established

agreement.

1. The agreement must state that Fellows cannot perform teleservice full-time; only

hybrid

(part-time

teleservice,

part-time

in-person)

will

approved.

2. The agreement must specify an in-person schedule with a set location, including

minimum

one

in-person

meeting

per

week
.

b. Remote service - where the Fellow is not located within the commuting area of the geographic

community

where

the

service

occur

and

not

expected

physically

present

the

service

site

and/or

community

events,

not

allowed.
c. Virtual service site: organizations without a physical location are not allowed. 5. Provide an office location for Fellows to meet, with adequate professional workspace for

least

three

(3)

days

on-site,

in-person

service

each

week.

minimum,

this

includes

desk,

workspace,

computer,

bathrooms,

adequate

break

areas,

private

meeting

space

for

Regional

Supervisor

check-ins,

and

other

workplace

essentials

for

Fellows

support

the

intended

project.

Ensure

that

the

site

and

workplace

are

accessible

individuals

with

disabilities

needed.

6. Partner must ensure appropriate supervision, professional boundaries, and service locations

for

Fellows.

Partner

must

maintain

safe,

professional,

and

compliant

service

environment

ensuring

that:
a. Fellows do not perform service hours from the private residences of Site Supervisors

other

Partner

staff.
b. Fellows are not related by blood, marriage, domestic partnership, or close familial relationship

any

Partner

staff

member.
c. No Partner staff member engages in a romantic or intimate relationship with a Fellow

during

the

Fellowship

term.

Partner is responsible for identifying and addressing any actual or potential conflicts of interest

supervision,

relationships,

service

location

and

must

promptly

notify

CCAC

such

issues

arise.

Failure

comply

with

these

requirements

may

result

corrective

action,

including

removal

the

Fellow

termination

the

partnership.

7. Provide workplace safety training and personal protective equipment, review of emergency

procedures,

and

safety

equipment

applicable

the

Fellow’s

service.

Provide

on-site

first

aid

kit.

Provide

specialized

training,

support,

and

resources

for

high-risk

safety

duties

(e.g.,

operating

equipment)

hazardous

conditions.

strongly

encouraged

that

fellows

serving

with

site-specific

staff

are

trained

basic

first

aid

and

CPR.

8. Adhere to Cal/OSHA’s heat illness prevention standards when duties and/or job worksites are outdoors. 9. Provide a site-specific email address to fellows for communication throughout the term.

CCAC

addresses

are

available

this

not

possible.

Page 6 of 14 ends

10. Must provide an average of 40 hours of project work each week throughout the program

term,

which

focused

direct

climate

action

and

volunteer

engagement

within

the

parameters

the

site’s

approved

project.

Administrative

tasks

are

not

allowed.

11. Familiarize Fellows with the host organization’s culture, resources, and project scope, including

safety

procedures

and

protocols.

12. Identify California Climate Action Corps as a partner in all public or external events that Fellows support/participate in. Include CCAC branding at community events supported through fellow service. 13. Publicly display “AmeriCorps Member Serving Here” sign, provided physically and digitally by Program staff. 14. If Partner allows Fellows to drive vehicles owned/leased by the organization, Partner will

assume

liability

for

any

auto

accidents.

15. If you are interested in offering a Fellow employment during their fellowship term, please contact Rola Halawanji at [email protected]. There are restrictions on the types of employment that can be offered, as well as the start date of employment. Expectations for Site Supervisors Site Supervisors (SS) are the primary coaches and managers for CCAC Fellows throughout the

program.

They

guide,

direct,

and

evaluate

Fellows

all

service

projects

and

professional

development,

and

are

responsible

for

Fellows

day-to-day

basis.

Each SS should expect to spend an average of 10 hours per month per Fellow . With guidance

from

the

team

BACR,

each

must

commit

the

following:

1. Complete a draft Scope of Work and 30-day Plan and onboarding checklist before the fellows’ term. Templates for these pieces are provided by BACR staff in the link above 2. Sites hosting four or more fellows must designate a Scope Lead in addition to the Site Supervisor

(SS).

Scope

Leads

are

expected

attend

all

required

trainings

and

meetings

and

work

closely

with

the

coordinate

project

activities,

fellow

timecards,

and

program

reporting.

3. The SS is solely responsible for approving timecards and protecting against timecard fraud.

The

Fellowship

paid

for

with

public

funding

and

your

approval

serves

certification

correctly

reported

hours.

Examples

timecard

fraud

include
approving
hours

which

the

Fellow

did

not

work,

“double

dipping,”

approving

hours

where

the

Fellow

was

working

for

another

job,

internship,

non-CCAC

fellowship.

Fellows

may

removed

immediately

timecard

fraud

detected.

4. While the SS is solely responsible for approving timecards and submitting official reports,

BACR

expects

regular

communication

and

collaboration

with

Scope

Leads

support

successful

project

implementation

and

fellow

oversight.

5. Meet weekly with Fellows to direct their service projects. This Fellowship is a professional

development

program

and

not

job.

Many

Fellows

are

new

workforce

entrants

with

limited

professional

experience.

Site

Supervisors

are

strongly

encouraged

and

may

required

meet

frequently

with

their

Fellows,

depending

the

needs

each

individual.

Site

Supervisors

are

expected

play

active

role

each

Fellow’s

professional

development.

They

should

expect

provide

coaching

throughout

the

term,

addition

the

regular

direction

for

service

projects.

Page 7 of 14 ends

6. Manage Fellows’ service hours and timesheets, including verifying on a bi-weekly basis, with

support

from

CCAC

staff.

7. Provide time for fellows to complete all program requirements, separate from their service

projects.

minimum,

this

will

include

170

hours

(120

hours

for

Winter

Fellowship)

training

and

professional

development

(10%

their

CCAC

Fellowship

term),

including

4-6

hours

training

provided

BACR

staff

each

month

and

additional

professional

development.

Monthly

training

provided

BACR

typically

held

the

third

Thursday

each

month

from

9:00

2:30

PM
.

Training

and

professional

development

hours

provided

BACR

and

Partner

sites

cannot

exceed

340

hours

(240

hours

for

Winter

Fellowship)

20%

their

term.

8. Complete an initial performance assessment of each Fellow (survey and goal setting) within

one

month

the

start

the

service

year;

conduct

mid-term

performance

review

with

the

support

CCAC

staff;

complete

final

performance

review

before

the

end

the

service

term,

and

complete

term-end

program

evaluation.

BACR

will

provide

all

evaluation

surveys.

9. Attend all training, monthly meetings, and information sessions organized by CCAC before

and

during

the

program

term.

minimum,

this

will

include

1-hour

monthly

meetings

with

CCAC

staff

and

host

partners

and,

minimum,

1-hour

monthly

check-in

with

CCAC

Fellows

and

CCAC

staff.

Monthly

meetings

with

host

partners

are

typically

held

the

second

Tuesday

each

month

from

1:00

2:00

PM.

10. Commit to working with fellows to complete their timecards by the 15th and the end of each

month,

and

approve

all

fellow

timecards

the

16th

and

1st

each

month

unless

pre-approved

CCAC

staff.

11. Seek opportunities to integrate Fellows’ professional goals into project activities. 12. As appropriate, facilitate Fellows’ transition at the end of their service term by introducing

Fellows

relevant

colleagues

and

networks.

13. If the Site Supervisor changes during the program term, the outgoing SS will notify

program

staff

initiate

the

transfer

process,

providing

BACR

with

the

incoming

SS's

info—including

name,

email,

phone

number,

and

title.

Reporting and Collective Impact Responsibilities In order to support success, realize the Fellowship’s desired collective impact, and assist with

demonstrating

California’s

commitment

service,

Partner

shall:

1. Advance community climate goals by developing defined project scope(s) to be completed

before

the

service

term.

Defined

scopes

shall:

1. Ensure service activities are consistent with the defined scope and aligned with Program goals. 2. Keep CCAC staff apprised of project developments and/or challenges, redefine project

scope(s)

and

goals

necessary,

and

specify

Fellow

roles

advancing

projects.

3. Identify volunteer engagement, climate action, and education or outreach targets, tracking,

and

reporting

methods.

2. Commit to working with Fellows to submit detailed and accurate monthly climate impact

reports

the

5th

each

month,

including

Page 8 of 14 ends

a. Quantitative outputs for climate actions completed; volunteers recruited; people educated

through

structured

workshops;

and

people

engaged

through

training,

presentations,

and

outreach

activities.

b. Collecting and entering data on platforms as specified by BACR, including but not limited

Salesforce,

GoldenVolunteer,

Google

Forms,

Logs,

and/or

other

tracking

tools.

c. Collecting survey data for Education Events through BACR-provided pre- and post-surveys.
d. Entering volunteer names and emails in the GoldenVolunteer online platform. 3. Support broader community engagement in climate action activities by a. Hosting/identifying climate-related volunteer engagement activities that Fellows can

support

during

their

service

term

and

result

least

100

volunteers

recruited

per

Fellow

placed

the

partner

site.
b. To the best of Host Partner and SS availability, provide financial support for volunteer

events

hosted

Fellows

(e.g.,

providing

funds

for

purchasing

supplies

snacks).
c. Posting volunteer opportunities that Fellows are involved with on Golden Volunteer. d. Supporting Fellow participation in climate-related high-profile volunteer events led by

and

the

broader

California

Climate

Action

Corps

program.
e. Coordinate with CCAC staff to provide information and connection to the broader California

Climate

Action

Corps

initiative,

including,

but

not

limited

to,

one

the

following:

i. Assist with site visits by CCAC staff and/or California Volunteers staff and

participate

media

social

media

promote

initiative

work.

ii. Facilitate participation in site events and leadership connections for BACR

staff

and/or

California

Volunteers

staff.
iii. Connection of CCAC Fellows across Host Partners. 2. Support broader storytelling and collective impact by a. Supporting any additional project reporting as requested by CCAC staff. b. Allowing BACR to share all reporting results with California Volunteers for required grant

reporting.

c. Sharing climate action activities and outcomes through social media and press as appropriate

and

tagging

BACR,

California

Climate

Action

Corps,

and

communications

teams

where

relevant.
d. Identifying California Climate Action Corps as a partner on all public or external events in which Fellows participate, following CCAC branding guidelines. State of Emergency California Volunteers, Office of the Governor (CV), may declare an emergency during the Agreement.

During

state-declared

emergency,

reserves

the

right

redirect

fellow

resources

support

the

state’s

disaster

response

and

recovery

efforts.

If a service activity is disrupted due to an emergency, Partner must first redirect fellows to help

support

state/local

emergency

needs

identified

CV,

unless

such

service

opportunities

are

not

available

where

the

fellow

resides.

Other Requirements

Page 9 of 14 ends

A. Not offer the California Climate Action Corps Fellow part-time work that is substantially similar

their

Fellowship

scope

work,

nor

offer

them

full-time

employment

with

start

date

prior

the

Service

Term

end

date.

B. If challenges arise (related to professionalism, work performance, managing expectations,

etc.),

the

host

site

must

report

the

challenges

the

assigned

Regional
Supervisor and submit a Fellowship Support Form as soon as possible. CCAC staff will support in addressing the challenges in collaboration with the host site. The host site may

not

implement

any

disciplinary

action

without

the

approval

CCAC

staff,

CCAC

the

employer

and

implementing

agency.

C. As applicable to project activities and CCAC Fellow roles, Partner is required to follow local,

state,

and/or

federal

health

guidelines

ensure

appropriate

training,

resources,

and

safety

measures

for

Fellows

and

avoid

placing

them

unsafe

conditions

asking

them

conduct

activities

without

appropriate

safety

management

protocols

place.

D. Please review the Fellowship Handbook. The Fellowship Handbook is a guiding document for supervisors and contains important information about program requirements,

expectations,

and

resources.

Each

expected

review

this

handbook

before

the

start

the

program

term

and

contact

CCAC

staff

with

any

questions.

Please

note:

the

handbook

linked

here

for

the

current

program

term

(2025-26)

and

provided

for

reference

only.

Some

numbers,

dates,

and

guidelines

for

the

2026-27

Fellowship

will

change.

You

will

receive

updated

copy

the

handbook

before

the

start

the

term.

IV. Reimbursable Expenses BACR does not cover expenses related to the service. All service-related expenses, including

mileage

expenses

for

CCAC

Fellows

traveling

for

their

regular

service,

are

the

responsibility

the

Partner.

Fellows

must

reimbursed

within

30 days

submitting

reimbursement

request

the

Partner.

V. Non-appropriation of Funds This Agreement is subject to the budget and fiscal policies, regulations, and practices of the

government,

and

approval

and

appropriation

funds

for

this

Agreement.

funds

are

appropriated

for

only

portion

fiscal

year,

this

Agreement

will

terminate,

without

penalty,

the

end

the

period

for

which

funds

are

appropriated.

Partner’s

assumption

risk

possible

non-appropriation

part

the

consideration

for

this

Agreement.

VI. Mutual Indemnification To the fullest extent permitted by law, each Party (the “Indemnifying Party”) shall defend, indemnify

and

hold

harmless

the

other

Party,

its

officers,

directors,

employees

and

agents

(“Indemnitees”)

from

and

against

any

and

all

claims,

demands,

suits,

liabilities,

proceedings,

actions,

causes

action,

losses,

expenses,

damages,

fines,

and

penalties

(collectively,

“Claims”)

arising

out

(a)

the

Indemnifying

Party’s

breach

this

Agreement;

(b)

violations

law

the

Indemnifying

Party

any

its

employees

and

authorized

agents;

provided,

however,

that

any

violation

law

does

not

arise

out

any

Page 10 of 14 ends

act or failure to act by the Indemnitees; and (c) the sole negligence or willful misconduct of

Indemnifying

Party

any

its

employees

and

authorized

agents

the

performance

its

duties

and

obligations

under

this

Agreement.

Notwithstanding anything to the contrary in this paragraph, any obligation of the Indemnifying

Party

defend,

indemnify,

and

hold

harmless

the

Indemnitees

under

this

Agreement

shall

limited

amounts

actually

covered

and

paid

for

the

Indemnifying

Party’s

insurance.

VII. Correction and Termination 1. Either party may terminate this Agreement upon thirty (30) calendar days’ written notice

the

other

party,

with

without

cause.

2. If, in BACR’s reasonable discretion, Partner has failed to meet the material requirements

applicable

under

this

Agreement,

BACR

may

deliver

the

Partner

Letter

Corrective

Action

specifying

(a)

the

deficiencies

Partner’s

performance,

(b)

the

manner

which

Partner

shall

correct

such

deficiencies,

and

(c)

reasonable

period

time

which

Partner

shall

correct

such

deficiencies.

If Partner has not demonstrated in writing to BACR’s reasonable satisfaction, within the

time

period

specified

the

Letter

Corrective

Action,

that

Partner

has

either

(i)

corrected

the

deficiencies

specified

the

Letter

(ii)

such

correction

cannot

reasonably

accomplished

within

such

time

period,

taken

steps

correct

such

deficiencies

quickly

possible,

BACR

shall

have

the

right

terminate

this

Agreement

immediately

upon

written

notice

Partner.

3. In cases where Partner’s deficiencies are severe, and BACR reasonably believes that urgent

action

necessary,

BACR

may

terminate

this

Agreement

immediately

upon

written

notice

Partner,

without

use

Letter

Corrective

Action.

4. The terms of this section are cumulative to any other termination right set forth in this

Agreement,

including

but

not

limited

the

termination

provision

under

Section

VIII

(Default)

below.

VIII. Default This Agreement depends upon the continued availability of funds awarded by the funder.

If,

for

any

reason,

the

funder

fails

appropriate

funds

the

funds

become

unavailable,

this

Agreement

will

terminated

BACR

without

further

cause.

Termination

can

initiated

either

party

for

cause

with

less

than

thirty

(30)

days'

written

notice

the

decision

terminate.

The

30-day

notice

may

waived

the

event

extenuating

circumstances

that

constitute

grounds

for

immediate

termination.

If this Agreement is terminated due to Default, BACR may terminate all other Agreements

with

Partner

without

further

cause.

Events of Default

Page 11 of 14 ends

1. Failure to follow the non-discrimination policy. 2. Failure to maintain a safe, professional, and compliant service environment. 3. Requiring Fellow(s) to perform unallowed activities. 4. Misreporting Fellow hours and/or approving incorrect timecards. 5. Failure to follow guidance on the use of BACR People and Culture department for Human

Resource

matters.

6. Incoming Site Supervisor does not follow BACR Site Supervisor transition plan.

Please

see

Item

11 under

Expectations

for

Site

Supervisors.

IX. Notices and Communications Unless otherwise specifically provided herein, all notices and other communications shall be

writing

and

addressed

the

person

and

address

set

forth

below.

All

notices

shall

(a)

deposited

the

U.S.

mail,

first

class,

certified

with
return receipt requested and with appropriate postage, (b) hand delivered, (c ) or via email.

Notices

will

considered

delivered

within

3 days

sending

upon

receipt

(whichever

earlier).

If to BACR: BAY AREA COMMUNITY RESOURCES 11175 San Pablo Ave, El Cerrito, CA 94530 Attn: Rola Halawanji, Program Director CCAC, [email protected] X. Publicity and Acknowledgment(s) Partner must follow California Volunteer marketing and communication guidelines provided by

CCAC.

Partner

found

not

have

followed

these

guidelines,

CCAC

staff

will

communicate

the

deficiencies

and

provide

guidance

how

resolve

the

issue.

the
Partner does not resolve the issue within the specified time period, an issue resolution pathway may be initiated. XI. Amendment This Agreement may be amended in writing and upon signature by an authorized representative

each

party

hereto.

XII.

Entire

Agreement
This Agreement, [and any exhibits attached hereto,] is the entire, final, complete, and fully

integrated

agreement

between

BACR

and

Partner

with

respect

the

subject

matter

Page 12 of 14 ends

hereof and supersedes any prior or other agreements and communications between BACR and

Partner,

whether

written,

oral,

electronic,

otherwise.

XIII. Governing Law; Jurisdiction and Venue; Non-Waiver This Agreement shall be governed by the laws of the State of California, as applied to contracts

performed

entirely

within

such

State.

For

the

purpose

any

action

proceeding

arising

out

relating

this

Agreement,

each

Contractor

and

Subcontractor

irrevocably

submits

the

exclusive

jurisdiction

the

state

courts

California

and

the

jurisdiction

the

United

States

District

Court

for

the

District

Northern

California.

Time

the

essence

this

Agreement

and

each

and

every

provision

hereof.

The

failure

either

party

exercise

any

its

rights

under

this

Agreement

shall

not

deemed

waiver

such

rights.

XIV. Assignment This Agreement and each of the rights and duties hereunder may not be assigned, in whole

part,

either

party,

without

the

express

written

consent

the

other

party,

which

consent

may

withheld

for

any

reason.

XV. Attorney’s Fees In the event of any controversy, claim, or dispute between the parties arising out of or related

this

Agreement,

the

alleged

breach

thereof,

the

prevailing

party

shall,

addition

any

other

relief,

entitled

recover

its

reasonable

attorneys’

fees

and

costs

sustaining

its

position.

XVI. Force Majeure Neither party shall be liable for the failure or delay in performance of its obligations under this

agreement

such

delay

failure

caused

force

majeure.

“Force

majeure”

means

occurrence

that

beyond

the

control

the

party

affected

and

occurs

without

the

party’s

fault

negligence.

Force

majeure

may

include,

but

not

limited

to,

acts

nature,

acts

government

(including,

but

not

limited

to,

political

subdivisions,

school

districts,

local

education

agencies

that

authorize

and

oversee

School’s

charter

petition)

not

breach

any

legal

regulatory

obligation

either

party,

fire,

earthquake,

strike,

lockout,

civil

disorder,

war

commandeering

any

agency

government,

epidemics,

and

quarantine

restrictions.

Partner and BACR shall work cooperatively to address any issues of force majeure that result

the

inability

operate

the

CCAC

Fellowship.

XVII. Term of the Agreement The term of this Agreement shall commence on July 01, 2026, and end on December 31,

2027,

unless

sooner

terminated

accordance

with

the

terms

hereof.

Page 13 of 14 ends

XVIII. CONCLUSION In Witness Whereof, the parties signify and approve their agreement: Signatory: DATED: {{Agency_Application__c.Authorizing_Contact__r.Name}} {{Agency_Application__c.Authorizing_Contact__r.Title}} {{Agency_Application__c.Agency_Name__c}} Implementing Agency: DATED: Adolfo Rivera Director, National Service Programs Bay

Area

Community

Resources

Page 14 of 14 ends

April 28, 2026

PUBLIC HEARING
Item No. 6A.

City Council Agenda Report
PUBLIC HEARING TO ADOPT A RESOLUTION APPROVING THE FISCAL YEAR 2026-2027 COMMUNITYDEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN

PREPARED BY PRESENTED BY
Matt Foulkes, Director of Community and Economic
Development Sarabeth Suarez, Housing and CDBG Analyst

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Aaron France, City Manager Aaron France, City Manager

RECOMMENDED ACTION
1) Hold a public hearing to review and receive comments for the FY 2026-2027 Community Development Block Grant (CDBG) Annual Action Plan; 2) Adopt a resolution approving the Annual Action Plan; and, 3) Authorize submission of the Annual Action Plan and all certifications and assurances contained therein to the U.S.

Department of Housing and Urban Development (HUD).

PREVIOUS CITY COUNCIL ACTION
On January 22, 2026, and February 23, 2026, the CDBG Committee held public meetings to discuss CDBG budget recommendations for Fiscal Year (FY) 2026-2027. The CDBG Committee recommended a tentative CDBG budget based on the current FY 2025-2026 CDBG allocation for City Council consideration.

On March 24, 2026, the City Council held a public hearing to review and discuss the CDBG Committee’s tentative CDBG budget recommendation for FY 2026-2027. Following discussion, the City Council approved the tentative CDBG budget and authorized the City Manager to make appropriate adjustments to the budget once the City received its official CDBG allocation from HUD.

DISCUSSION
The FY 2026-2027 CDBG Annual Action Plan (“Action Plan”) is an element of the City’s 2025-2029 Consolidated Plan, which serves as the City's application for CDBG funds. HUD requires all grantees receiving federal funds to prepare an Action Plan that details the use of CDBG, local, and private funds to address the City’s housing and community development priorities including: providing decent housing, developing a suitable living environment, and expanding economic opportunities for Buena Park residents.

On April 10, 2026, the City received its FY 2026-2027 CDBG allocation from HUD in the amount of $767,323, which is an increase of approximately 2.12% ($15,938) from the City’s FY 2025-2026 allocation. As a result, all program sub-allocations were increased proportionally (Attachment 3). In addition to the CDBG allocation, the City will utilize $277,325 of prior years' unspent funds for a total amount of $1,044,648. The final CDBG budget for FY 2026-2027 was incorporated into the Action Plan.

In accordance with federal regulations and the City's Citizen Participation Plan, there were two public meetings, two public hearings, and a 30-day comment period provided throughout the Action Plan preparation process. The 30- day comment period commenced on March 26, 2026, and ended on April 28, 2026. Comments received during the public comment period and at the public hearing will be incorporated into the final Action Plan before it is submitted to HUD.

Copies of the Action Plan were available for review at the following locations:

Buena Park website, www.buenapark.com
Buena Park City Hall, Economic Development Division, 6650 Beach Boulevard.

Buena Park Main Library, 7150 La Palma Avenue
Buena Park Ehlers Event Center, 8150 Knott Avenue

PUBLIC NOTIFICATION
Public notice for the City Council public hearing and the 30-day comment period for the FY 2026-2027 CDBG Annual Action Plan was posted on March 26, 2026, and published in the Buena Park Independent on March 27, 2026.

BUDGET IMPACT
The FY 2026-2027 CDBG budget includes the CDBG allocation of $767,323 and $277,325 from prior years’ unprogrammed funds and program income for a total amount of $1,044,648.

Attachments
26-27 CDBG AAP Resolution 4.28.26.pdf
CDBG Draft Action Plan 4.10.26.pdf
FINAL 26-27 CDBG Budget Matrix 4.10.26.pdf
RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, APPROVING THE FISCAL YEAR (FY) 2026-2027 COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN AND
AUTHORIZING ITS SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING

AND URBAN DEVELOPMENT (HUD)

WHEREAS, the City of Buena Park receives an annual Community Development Block Grant (CDBG) allocation from the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, in order to receive C DBG funds, the City is required to prepare and submit an Annual Action Plan to HUD by May 15, 2026, or such later date as may be permitted by HUD; and
WHEREAS, Federal regulations (24 CFR Part 91) delineate the required content of the Annual Action Plan; and
WHEREAS, on March 26, 2026, the City posted a public hearing notice and on March 27, 2026, the City published said notice regarding the April 28, 2026, public hearing for the FY 2026- 2027 CDBG Annual Action Plan as well as the thirty (30) day public comment period, which commenced March 26, 2026, and ended April 28, 2026; and WHEREAS, the City received its FY 2026 -2027 CDBG allocation from HUD on April 10, 2026, and adjusted the budget amounts proportionally at the discretion of the City Manager; and WHEREAS, the City Council h eld a public hearing on April 28, 2026, to re ceive public input on the FY 2026-2027 CDBG Annual Action Plan and has considered all public comments that were received either in writing or at the public hearing.

NOW, THEREFORE, the City Council of the City of Buena Park does hereby resolve, determine, and order as follows:

Section 1: The City Council of the City of Buena Park hereby approves the FY 2026-2027 CDBG Annual Action Plan and its submission to HUD.

Section 2: The City Manager is hereby identified as the official representative of the City to approve any necessary changes to the FY 2026-2027 CDBG Annual Action Plan and all certifications and assurances contained therein prior to submission to HUD.

Section 3: The City Manager, or his designee, is hereby identified as the official representative of the City t o sign all appropriate subrecipient agreements for the use of funds approved in the FY 2026-2027 CDBG Annual Action Plan.

Resolution No. _____

Page 2 ends

PASSED AND ADOPTED this 28th day of April 2026 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

____________________________________ _____
Mayor
ATTEST:

_______________________________
City Clerk

I, Adria M. Vicuña, MMC, City Clerk of the City of B uena Park, California, hereby certify that the foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Buena Park, held this _____ day of ________________ _____.

______________________________________
City Clerk
City of Buena Park
FY 2026 - 2027

CDBG ANNUAL ACTION PLAN
REVISED DRAFT : APRIL 10, 2026
Table of Contents
Action Plan
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ............................................................................................. 1 PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) ................................................................................................. 5 AP-10 Consultation – 91.100, 91.110, 91.200(b), 91.300(b), 91.215(I) and 91.315(I) .................................................. 6 PR-12 Participation – 91.105, 91.115, 91.200(c) and 91.300(c) .................................................................................. 10 AP-15 Expected Resources – 91.220(c)(1,2) ............................................................................................................... 12 AP-20 Annual Goals and Objectives ............................................................................................................................ 14 AP-35 Projects – 91.220(d) ......................................................................................................................................... 17 AP-38 Project Summary .............................................................................................................................................. 18 AP-50 Geographic Distribution – 91.220(f) ................................................................................................................. 22 AP-55 Affordable Housing – 91.220(g) ....................................................................................................................... 23 AP-60 Public Housing – 91.220(h) ............................................................................................................................... 24 AP-65 Homeless and Other Special Needs Activities – 91.220(i) ................................................................................ 25 AP-75 Barriers to Affordable Housing – 91.220(j) ...................................................................................................... 28 AP-85 Other Actions – 91.220(k) ................................................................................................................................ 30 AP-90 Program Specific Requirements 91.220(l)(1,2,4) ............................................................................................. 33 List of Attachments
ATTACHMENT 1 – SF424, SF424D, and Certifications …………………………………………………………………………………………….34 ATTACHMENT 2 – Citizen Participation and Public Notices ……………………………………………………………………………………35 ATTACHMENT 3 - – CDBG Eligible Census Tract Block Groups ……………………………………………………………………………….36 2026-2027 Annual Action Plan
1 Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Buena Park’s 2025–2029 Consolidated Plan (Consolidated Plan) is a five-year strategic planning document that identifies the City’s priority housing and community development needs and establishes strategies to address those needs. The Consolida ted Plan evaluates local conditions related to housing, homelessness, non -homeless special needs populations, community development, and economic opportunity. It also describes how federal resources will be allocated to address these needs and enhance the quality of life for Buena Park residents.

Through the Consolidated Plan, the City establishes a framework for the use of federal funding provided by the U.S. Department of Housing and Urban Development (HUD) to support three primary objectives:
providing d ecent housing, creating a suitable living environment, and expanding economic opportunities—particularly for low- and moderate-income (LMI) residents.

Federal funding covered by the Consolidated Plan includes the Community Development Block Grant Program ( CDBG), authorized by the Housing and Community Development Act of 1974. The CDBG Program is intended to help communities develop viable urban areas by providing decent housing, a suitable living environment, and expanded economic opportunities, primarily f or low - and moderate - income persons. To be eligible for funding, all CDBG- supported activities must meet at least one of the following national objectives:
• Benefit low- and moderate-income persons;
• Aid in the prevention or elimination of slums and blight; or • Address urgent community development needs.

The City of Buena Park is an entitlement jurisdiction and receives an annual allocation of CDBG funds directly from HUD based on population and other federal formula factors. These funds must primarily benefit low- and moderate-income households.

The Consolidated Plan serves several key functions for the City. It provides a strategic framework for addressing housing and community development needs, establishes priorities and funding strategies for federal resources, and guides program policies and investments over the five -year planning period. The plan is informed by quantitative data as well as input from residents, community stakeholders, service providers, and public agencies.

Each year during the Consolidated Plan cycle, the City prepares a one-year Action Plan, which serves as the City’s annual application to HUD for CDBG funding. The 2026–2027 Annual Action Plan describes how 2026-2027 Annual Action Plan
2 the City will allocate its federal housing and community development funds during the program year to address the priority needs identified in the Consolidated Plan.

The Action Plan identifies the specific activities to be funded, the resources allocated to those activities, and the anticipated outcomes to be achieved during the program year. Through these i nvestments, the City aims to support programs and projects that provide decent housing, promote a suitable living environment, and expand economic opportunities for low- and moderate-income residents.

This Action Plan outlines the activities the City will undertake during the 2026 –2027 program year and identifies the one-year goals and expected accomplishments associated with those activities.

2. Summary of the objectives and outcomes identified in the Plan The City of Buena Park identified its priority ne eds and corresponding strategies through analysis of quantitative data from the Needs Assessment and Housing Market Analysis, as well as input gathered through stakeholder consultation and community participation.

The U.S. Department of Housing and Urban D evelopment (HUD) Community Planning and Development (CPD) Outcome Performance Measurement Framework organizes program objectives into three categories: decent housing, a suitable living environment, and economic opportunity. Guided by this framework, the City’s Strategic Plan establishes the priority needs and goals that direct the use of federal resources.

Based on these findings, the City has identified the following priority needs that will be addressed through activities funded in this Action Plan:
• Affirmatively further fair housing
• Increase access to affordable housing
• Support community and homeless services
• Enhance public facilities and infrastructure
• Promote economic development
• Support neighborhood revitalization efforts
• Administer programs effectively to ensure compliance and delivery These priorities guide the allocation of resources and the selection of activities for the program year and are aligned with the broader goals established in the Consolidated Plan.

2026-2027 Annual Action Plan
3 3. Evaluation of past performance
All activities funded under the Consolidated Plan, with the exception of administrative activities, must meet one of the three national objectives established by the U.S. Department of Housing and Urban Development (HUD): providing decent housing, cre ating a suitable living environment, or expanding economic opportunities. The City of Buena Park is responsible for ensuring that all HUD-funded activities align with these objectives, as well as with the priorities and strategies outlined in the five -year Consolidated Plan.

To evaluate program effectiveness and track progress, the City utilizes a performance measurement system consisting of the following components:

1. Five-Year Matrix
This matrix summarizes the City’s planned accomplishments over the five-year period and links them to HUD national objectives, expected outcomes, and the City’s identified priorities and strategies.

2. Annual Action Plan Tables
These tables establish measurable short-term objectives for the program year, including funded activities, units of measure, and projected accomplishments.

3. Integrated Disbursement and Information System (IDIS) The Integrated Disbursement and Information System is used to track and report activity-level data to HUD. Throughout the program year, the City enters both projected and actual accomplishments for each activity. At year-end, this information is used to update the Five-Year Matrix and Annual Action Plan tables.

4. Consolidated Annual Performance and Evaluation Report (CAPER) The CAPER serves as the City’s annual performance report to HUD. It includes updates to the Five-Year Matrix and Annual Action Plan tables, documenting both planned and actual accomplishments and evaluating progress toward meeting Consolidated Plan and Action Plan goals. This report provides transparency and allows HUD, community stakeholders, and residents to monitor program performance.

During the previous year planning period (202 5–2026), the City implemented a range of housing and community development activities designed to benefit extremely low- , very low -, low-, and moderate - income residents, as well as individuals and household s with special needs. Additional details on past performance are available in the City’s most recent CAPER, which can be accessed on the City’s website.

4. Summary of citizen participation process and consultation process The City conducted a combined community participation process for its 2026-2027 Action Plan as outlined in the Citizen Participation Plan. The City engaged in a multi- pronged approach to seek and obtain meaningful feedback from residents, agencies, and service providers, along with members of the public. 2026-2027 Annual Action Plan
4 The City of Buena Park conducted outreach through the following three methods:

Notice of Funding Availability (NOFA):

A public notice was released on November 21, 2025, announcing the availability of funding and inviting applications for eligible Community Development Block Grant (CDBG) activities for Fiscal Year 2026– 2027.

Public Meetings:

The City’s CDBG Committee held two public meetings to discuss funding recommendations for proposed activities. The first meeting was held on January 22, 2026 (noticed on December 26, 2025), and the second meeting was held on February 23, 2026 (noticed on February 6, 2026).

Public Hearings and Public Review Period:

The City Council of the City of Buena Park conducted two public hearings related to the CDBG program.

The first public hearing was held to consider approval of the proposed CDBG activities and budget for Fiscal Year 2026–2027 (noticed on March 6, 2026). The Annual Action Plan was made available for a 30- day public review and comment period from March 26, 2026, through April 28, 2026. A second public hearing was held on April 28, 2026 (noticed on March 27, 2026) to receive public comments on the Annual Action Plan.

5. Summary of public comments
Please refer to Attachment 2.

6. Summary of comments or views not accepted and the reasons for not accepting them The City accepted all comments provided during the community engagement process.

7. Summary
The City of Buena Park’s 2025–2029 Consolidated Plan (ConPlan) establishes a comprehensive vision for addressing community needs, with a focus on benefiting low - and moderate -income individuals and families. The plan was developed through a collaborative process incorporating data analysis, stakeholder consultation, and community input.

The 2026–2027 Annual Action Plan implements this vision by identifying specific activities and funding allocations for the program year that respond to the priority needs outlined in the ConPlan. The City will work in coordination with local agencies and service providers to align resources, leverage funding, and effectively deliver housing and community development programs.

Through the activities funded in this Action Plan, the City seeks to address priority needs, expand opportunities, and improve living conditions for residents. These efforts are intended to produce measurable outcomes at both the individual and neighborhood levels and contribute to enhancing the overall quality of life in Buena Park.

2026-2027 Annual Action Plan
5 PR-05 Lead & Responsible Agencies 24 CFR 91.200(b)
Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Action Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator BUENA PARK Community and Economic
Development Department
Table 1 – Responsible Agencies

Narrative
The City’s Community and Economic Development Department is primarily responsible for the preparation of the Consolidated Plan and the administration of CDBG funds.

Consolidated Plan Public Contact Information
Ms. Sarabeth Suarez
Housing & CDBG Analyst
Community & Economic Development
P: (714) 562-3591
[email protected]

2026-2027 Annual Action Plan
6 AP-10 Consultation – 91.100, 91.200(b), 91.215(I)
Introduction
In accordance with requirements of the U.S. Department of Housing and Urban Development (HUD), the City of Buena Park undertook a range of outreach efforts to gather input from residents and c ommunity stakeholders during the development of the Action Plan. These efforts included focus group (e.g. CDBG Committee) meetings and consultations with local and regional social service and public service agencies.

To further encourage public participat ion, the City notified the public that the Action Plan would be available for review and comment via the City’s website and published notices in local newspapers . The draft Action Plan was available at Buena Park City Hall, Buena Park Library, Buena Park Senior Center, and the Buena Park Website (www.buenapark.com/cdbg).

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).

The City of Buena Park collaborates with the County of Orange to provide input and support for public and assisted housing programs. In particular, the City works closely with the Orange County Housing Authority (OCHA) in the administration of the Housing Choic e Voucher Program, which provides rental assistance to eligible low -income households. The City’s participation on the Orange County Housing Authority Advisory Committee further strengthens this coordination and ensures local housing needs are represented.

To support the delivery of housing through the private market, the City partners with private developers to encourage the inclusion of affordable units within new and existing multifamily housing developments.

In addition, the City collaborates with nonpr ofit housing organizations to expand housing opportunities for lower-income households.

These coordinated efforts support the implementation of the Consolidated Plan and guide housing- related activities funded through this Annual Action Plan.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The coordination of Orange County’s Continuum of Care (OC-CoC) planning process is led by 2-1-1 Orange County in partnership with the Orange County Community Services Department. This nonprofit -public collaboration ensures comprehensive regional coordination of resources and services aimed at reducing homelessness and supporting individuals and families at risk of homelessness throughout the County. As the regional coordinator of the year- round CoC planning process, this partnership engages both public and private agencies that comprise the regional homeless system of care. 2026-2027 Annual Action Plan
7 The City of Buena Park participates in the OC -CoC planning process by sharing information on locally funded activities that address homelessness. This information helps the OC -CoC prepare the regional application for HUD Homeless Assistance Grant funding. City staff also support the CoC by providing certifications of consistency with the Consolidated Plan and offering other technical assistance as needed.

Additionally, the City actively participates in the biennial Point -In-Time Survey, which provides data on the region’s homeless population to guide planning and resource allocation.

These partnerships and activities support the City’s implementation of homelessness -related programs included in this Annual Action Plan.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS The City of Buena Park does not receive Emergency Solutions Grant funding and therefore does not participate in the allocation of ESG funds, the evaluation of ESG program outcomes, or the development of policies and proc edures for the regional Homeless Management Information System (HMIS) in coordination with the OC-CoC.

Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities.

Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Orange County Housing Authority Agency/Group/Organization Type Public Housing Agency (PHA) What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Provided data regarding households receiving
HUD rental assistance and households on the
wait-list for rental housing assistance
2 Agency/Group/Organization 211 Orange County
Agency/Group/Organization Type Regional organization
Planning organization
What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homeless Management Information System
(HMIS)
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Provided data regarding regional homeless, and
the County’s coordinated entry system HMIS
2026-2027 Annual Action Plan
8 3 Agency/Group/Organization Fair Housing Foundation
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by Consultation? Impediments to Fair Housing How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Provided data regarding fair housing issues in the
community and input related to impediments to
fair housing, and assisted in developing action
steps to address impediments to fair housing
4 Agency/Group/Organization Community Services Department Agency/Group/Organization Type Senior Services-Elderly Persons What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Provided input regarding the housing and service
needs of seniors, including homebound seniors
5 Agency/Group/Organization Affordable Housing Developers Agency/Group/Organization Type Nonprofit Housing Developers What section of the Plan was addressed by Consultation? Housing Need Assessment Affordable housing/workforce housing
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Helped identify the housing needs of lower-
income renter/workforce households
6 Agency/Group/Organization Boys and Girls Club of Buena Park Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Anti-poverty Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Agency helped identify the needs of lower-
income families, specifically education and
childcare needs
7 Agency/Group/Organization Mercy House
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by Consultation? Homelessness Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Provided information regarding the chronically
homeless individuals in the community
8 Agency/Group/Organization Council on Aging - Orange County Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Provided information regarding the housing and
service needs of elderly and disabled individuals
residing in managed care facilities
2026-2027 Annual Action Plan
9 9 Agency/Group/Organization County of Orange
Agency/Group/Organization Type Other government - County What section of the Plan was addressed by Consultation? Regional program information How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Various county departments provided
information regarding public health, public
safety, and housing programs
10 Agency/Group/Organization Type Other government - State What section of the Plan was addressed by Consultation? State program information How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
Various State departments provided information
regarding demographics, public safety, and
economics

Identify any Agency Types not consulted and provide rationale for not consulting The City of Buena Park reached out to a wide range of relevant organizations and agencies to gather input for the development of the Action Plan. While not all contacted entities provided responses, the City focused its consultation efforts on o rganizations and agencies directly involved in housing, community development, and Public services.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Orange County 211 Provides regional and local point in time homeless survey data, development of the regional 10 -Year Plan to End
Homelessness, and development of the regional Discharge Plan
Buena Park 2021-2029
Housing Element
City of Buena Park Provides housing priorities and program goals Buena Park Capital
Improvement Plan
City of Buena Park Identifies priority capital improvement projects which may be CDBG-eligible
5-Yr & 1 Yr PHA Plan Orange County Housing Authority Identifies OCHA resources to address the housing needs of lower-income renter householders in the County and City Orange County AFH Orange County HUD Grantee
Cities and the County of Orange
Countywide document that identifies fair housing
impediments within participating cities and outlines a plan to address fair housing issues
Table 3 – Other local / regional / federal planning efforts

Narrative (optional): None.
2026-2027 Annual Action Plan
10 AP-12 Participation – 91.105, 91.200(c)
Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

The City conducted a combined community participation process for its 2026-2027 Action Plan as outlined in the Citizen Participation Plan. The City engaged in a multi- pronged approach to seek and obtain meaningful feedback from residents, agencies, and service providers, along with members of the public.

The City of Buena Park conducted outreach through the following three methods:

Notice of Funding Availability (NOFA):

Public Meetings:

Public Hearings and Public Review Period:

The City Council of the City of Buena Park conducted two public hearings related to the CDBG program.

Notices/Website: All meetings were announced in local newsp apers with general circulation.

Furthermore, the draft 2026-2027 Action Plan was posted at the Buena Park Civic Center, Ehler’s Event Center, Buena Park Library, and on the City’s website for public review and comment. The required 30 - day public comment period ran from March 26, 2026, to April 28, 2026 (see Attachment 2).

2026-2027 Annual Action Plan
11 Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
comments received
Summary of comments not
accepted and reasons
URL (If
applicable)
1 Public Notice Non-
targeted/broad
community
A public notice was
released on November
21, 2025, announcing the
availability of funding
and inviting applications
for eligible Community
Development Block
Grant (CDBG) activities
for Fiscal Year 2026–
2027.

None A summary of the
comments received is
found in Attachment 2
Not
Applicable
2 Public
Meetings
Non-
targeted/broad
community
The City’s CDBG
Committee held two
public meetings to
discuss funding
recommendations for
proposed activities. The
first meeting was held on
January 22, 2026
(noticed on December
26, 2025), and the
second meeting was held
on February 23, 2026
(noticed on February 6,
2026).

None Not applicable Not
applicable
3 Newspaper
Ad
Non-
targeted/broad
community
30-day public review
period (3/27/25 to
4/28/26)
None Not applicable Not
applicable
4 Public
Hearings
Non-
targeted/broad
community
The first public hearing
was held to consider
approval of the proposed
CDBG activities and
budget for Fiscal Year
2026–2027 (noticed on
March 6, 2026). A
second public hearing
was held on April 28,
2026 (noticed on March
27, 2026) to receive
public comments on the
Annual Action Plan.

None Not applicable Not
applicable
Table 4 – Citizen Participation Outreach

2026-2027 Annual Action Plan
12 Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction:

The City anticipates it will receive an annual allocation of $767,323 in CDBG funds from HUD during the 2026-2027 Action Plan year. Additionally, the City may receive program income that is generated by the repayment of prior CDBG-funded housing rehabilitation loans and has $277,325 in prior-year funds. The City also anticipates that the County of Orange will continue to administer the federal rental assistance program in Buena Park, assisting approximately 400 households per year.

Anticipated Resources
Program Source of
Funds
Uses of Funds Expected Amount Available Year 2 Expected Amount
Available
Remainder
of ConPlan
$
Narrative
Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
767,323 0.00 277,325 1,044,648 2,301,969
Annual HUD
CDBG
allocation and
prior year
funds and
program
income.

Amount
available for
remainder of
Con Plan was
calculated
using three
remaining
years
multiplied by
the 2026 CDBG
allocation.

Table 1 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City recognizes that the City's annual entitlement is not sufficient to meet all of the needs of the community. It is therefore important to leverage resources to achieve the goals of the City. The City works 2026-2027 Annual Action Plan
13 diligently with private, state and local partners to leverage the City's CDBG funds.

The City will have CalHome funds (program income) to support housing rehabilitation activity. Additionally, the City has $300,000 in State HOME funds plus program income that can be used to support a range of HOME -eligible activities such as housing rehabilitation. In addition to these funds the City may apply for funds offered through the State of California Permanent Local Housing Program (PLHA Program). The PLHA Program was created under the Building Homes and Jobs Act (SB 2, 2017) that established a $75 recording fee on real estate documents to increase the supply of affordable homes in California. These recording fees are used to fund the State’s Permanent Local Housing Program (PLHA Program). Under the PLHA Program, funding is provided through formula grants to entitlement jurisdictions. The City is an entitlement jurisdiction and is eligible to receive PLHA Program allocations.

Because the number of real estate transactions recorded in each county will vary from year to year, the revenues collected will fluctuate. Between 2025 and 2029, an estimated $2,215,452 may be allocated to the City. However, according to the State representatives, with the slowing of the real estate market, the average annual allocation over the next five years is projected to be significantly less than the previous five-year period.

If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
The City of Buena Park does not have any public housing units. State law requires that a community provides an adequate number of sites to allow for and facilitate the production of the City’s regional share of housing. To determine whether the City has enough land to accommodate its share of regional housing needs for all income groups, the City must identify “adequate sites.” The City’s 2021 -2029 Housing Element identified several city-owned and private sites suitable for development.

Discussion:

No further discussion regarding anticipated resources at this time. 2026-2027 Annual Action Plan
14 Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Table 2 – Goals Summary
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Affirmative
Further Fair
Housing
2026 2027 Planning and
Administration
City of
Buena Park
Promote Fair
Housing
CDBG:
$15,320
Other: 145
2 Increase
Affordable
Housing
Opportunities
2026 2027 Affordable
Housing
City of
Buena Park
Preserve/Increase
Access to
Affordable
Housing
CDBG:
$522,842
Homeowner Housing
Rehabilitated: 10
3 Support
Community
Services and
Homeless
Services
2026 2027 Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
City of
Buena Park
Support
Community
Service and
Homeless
Services
CDBG:
$115,090
Public service activities
other than
Low/Moderate Income
Housing Benefit: 59,785
(Graffiti 57,785, and
Public Services 890)
Homeless Person
Overnight Shelter: 130
Homeless Prevention:
200
4 Support
Neighborhood
Revitalization
2026 2027 Affordable
Housing
Non-Housing
Community
Development
City of
Buena Park
CDBG
Low/Mod
Census
Tract
Target
Area
Preserve/Increase
Access to
Affordable
Housing
Support
Neighborhood
Revitalization
CDBG:
$253,276
Housing Code
Enforcement: 575
5 Support
Programs
through
Program
Administration
2026 2027 Administration City of
Buena Park
Support
Programs
through CDBG
Administration
CDBG:
$138,120
Other: 1
2026-2027 Annual Action Plan
15 Goal Descriptions
1 Goal Name Affirmative Further Fair Housing
Goal
Description
Planning and administration programs include:
• Fair Housing Activities– CDBG funds will be allocated to contract with the Fair Housing Foundation to provide fair housing services to Buena Park residents. The Fair Housing Foundation activities during the 2026-27 reporting period will include: Fair Housing Community Education – Conduct fair housing community education presentations, publish and distribute fair housing newsletters, speak at public meetings, and hold training programs for consumers and housing industry professionals. Fair Housing Enforcement – Respond to housing discrimination complaints, including investigation and portfolio testing, to evaluate the merits of a fair housing claim, and if appropriate, conciliation and/or prosecution of meritorious housing discrimination cases. Tenant Legal Assistance – Provide legal assistance in court actions within the region, w hich involve important housing rights such as eviction, housing discrimination, substandard conditions, or retaliation for exercising a lawful right. Housing Dispute Evaluation & Resolution – Assist in evaluating housing issues/complaints. Mediation Program – Resolve disputes through certified mediators to assist housing providers/consumers to reach agreements about the disputes without litigation.

During the 2026-27 Program Year, the City of Buena Park anticipates assisting 145 individuals. 2 Goal Name Increase Affordable Housing Opportunities
Goal
Description
The City of Buena Park’s Community and Economic Development and Orange County Housing Authority will continue to maintain a variety of affordable housing efforts for Buena Park residents. These activities include the following:
• Residential Rehab Program Administration – Residential rehabilitation program administration includes qualifying homeowners, preparing rehab work specifications, oversight of rehabilitation, preparing related reporting, and loan servicing and monitoring. • Residential Rehab Loans - Residential rehabilitation loans to address code deficiencies and other property improvements.
• Administration of Section 8 Housing- The City of Buena Park will continue to monitor Section 8 Housing vouchers administered by the County of Orange. There are currently 328 Buena Park residents receiving such assistance through the County.

As stated, during the 2026-27 Program Year, the City of Buena Park anticipates rehabilitating 10 housing units. 3 Goal Name Support Community Services and Homeless Services Goal
Description
Public Service activities to be funded in 2026-2027 include:
• Graffiti Removal Program – Remove graffiti from properties (2,000 instances). • Senior Transportation Program – Transportation services to and from non -emergency medical appointments for 350 seniors.
• Homeless Outreach Program – Outreach and supportive services to connect 200 unhoused individuals with
access to emergency shelters, transitional living, transportation, and other critical services. • Giving Children Hope - The program provides weekly food support to low-i ncome families through the We’ve Got Your Back (WGYB) program. They partner with local schools to identify families that are in need
of food assistance. Th eir goal is t o assist 40 individuals throughout the program year including school children and their families.
• Mercy House Living Center – CDBG funds to support services for 130 homeless individuals residing in a year-round shelter – funds used for security personnel. • Friendly Center - The program provides food distribution, case management, mental health counseling, uti
lity and rental a ssistance, after-school tutoring, job development assistance, and financial literacy workshops for 500 individuals.

During the 2026-27 Program Year, the City anticipates serving 890 Persons, 330 Homeless, and removing 2,000 instances of graffiti through these programs.

2026-2027 Annual Action Plan
16 4 Goal Name Neighborhood Revitalization
Goal
Description
Property maintenance issues are significant to the community. Active Code Enforcement is needed to ensure that properties are properly maintained in accordance with City standards. Programs addressing code enforcement include:
• Code Enforcement – Provide community preservation services through the funding of Code Enforcement Officers who will partially work only within the CDBG Low/Moderate Income Target Area of the city.

During the 2026-27 Program Year, the City anticipates 575 Code Enforcement cases to be addressed within the CDBG Low/Moderate Income Census Tract Target Area.
5 Goal Name Support Programs through CDBG Administration Goal
Description
Planning services are needed to administer the CDBG program, to prepare planning documents, and to facilitate fair housing assistance - these services are necessary to support other Consolidated Plan priorities. Planning and administration programs include:
• Planning and Administration – CDBG funds will be allocated for City staff administration of the CDBG program. Funds may also be used to undertake specific plans with impact to the Low- and Moderate- income target area.

During the 2026-27 Program Year, the City of Buena Park anticipates Administering one Planning Activity.

2026-2027 Annual Action Plan
17 Projects
AP-35 Projects – 91.220(d)
Introduction:

The City aims to maximize the use of available federal, state, and local funds to create a vibrant community, develop new affordable housing opportunities, and preserve existing housing. To ensure the financial viability of projects, the City will explore funding from other sources, including the Housing Authority's set-aside funds, to support affordable housing and community development goals whenever a match, grant, or loan is needed or appropriate. The City will continue to allocate CDBG funds to project s within the CDBG Low/Moderate Census Tract Target Area or those that directly benefit low- and moderate-income residents.

To address the underserved needs of the community, the City will: collaborate with federal, state, and local agencies to provide necessary assistance to residents; work with public service providers to ensure adequate services; and focus on physical improvements in slum and blighted areas, particularly within the CDBG Low/Moderate Census Tract Target Area.

Projects
Project Name

1. CDBG Program Administration 7. Senior Transportation Program

2. Fair Housing Services 8. Homeless Outreach Program

3. Residential Rehabilitation Loan Program 9. Giving Children Hope

4. Residential Rehabilitation Program Admin 10. Mercy House Living Centers

5. Neighborhood Improvement/Code Enforcement 11. Friendly Center

6. Graffiti Removal 12. Emergency Response Funding
Table 3 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The City's goal is to fully leverage available federal, state, and local funds to create a vibrant community, expand affordable housing opportunities, and preserve existing housing. To ensure the financial feasibility of projects, the City will explore funding from other sources, such as the Housing Authority's set -aside funds, to support affordable housing and community development objectives when a match, grant, or loan is necessary or appropriate. The City will continue to direct its CDBG funding toward projects within the CDBG Low/Moderate Census Tract Target Area or those that directly benefit low- and moderate-income residents.

To address the unmet needs of the community, the City will: work closely with federal, state, and local agencies to provide essential assistance to residents; collaborate with public service providers to ensure adequate services; and focus on improving slum and blighted areas, particularly within the CDBG Low/Moderate Census Tract Target Area

2026-2027 Annual Action Plan
18 AP-38 Project Summary
Project Summary Information
1 Project Name CDBG Program Administration
Target Area City of Buena Park
Goals Supported Support Programs through Program Administration Needs Addressed Promote Fair Housing
Support Programs through CDBG Administration
Funding CDBG: $138,120
Description CDBG Program oversight and coordination
Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
Not Applicable.

Location Description 6650 Beach Blvd., Buena Park, CA - City Hall Planned Activities CDBG program oversight and coordination. 2 Project Name Fair Housing Services
Target Area City of Buena Park
Goals Supported Affirmative Further Fair Housing
Needs Addressed Promote Fair Housing
Funding CDBG: $15,320
Description Fair housing outreach, education, and enforcement.

Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
145 Households
Location Description Activity will be available Citywide.

Planned Activities Fair housing outreach, education, and enforcement to address and eliminate impediments to fair housing
3 Project Name Residential Rehabilitation Loan Program
Target Area City of Buena Park
Goals Supported Support Neighborhood Revitalization
Needs Addressed Preserve/Increase Access to Affordable Housing Support Neighborhood Revitalization
Funding CDBG: $263,486
Description CDBG funded residential rehabilitation loans for qualified low- and moderate- income homeowners
Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
10 low- and moderate-income homeowners
Location Description Citywide
Planned Activities Residential rehabilitation loans to address code deficiencies and other property improvements.
4 Project Name Residential Rehabilitation Program Administration Target Area Citywide
Goals Supported Support Programs through Program Administration 2026-2027 Annual Action Plan
19 Needs Addressed Increase Affordable Housing Opportunities Support Neighborhood Revitalization
Funding CDBG: $259,356
Description CDBG funds to administer owner-occupied residential rehabilitation programs.

Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
10 households - “Goal Outcome” is a duplicate of CDBG-funded Owner- Occupied Housing
Location Description Citywide
Planned Activities Residential rehabilitation program administration includes qualifying homeowners, preparing rehab work specifications, oversight of rehabilitation, preparing related reporting, and loan servicing and monitoring 5 Project Name Neighborhood Improvement/Code Enforcement Target Area City of Buena Park
Goals Supported Support Neighborhood Revitalization
Needs Addressed Support Neighborhood Revitalization
Funding CDBG: $253,276
Description Enforcement of housing and building codes to arrest the physical decline of sections of the community
Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
575 single and multi-family units to be inspected and brought into code compliance.

Location Description Citywide.

Planned Activities Inspection and enforcement of housing and building codes. 6 Project Name Graffiti Removal
Target Area CDBG Low/Mod Census Tract Target Area
Goals Supported Support Neighborhood Revitalization
Needs Addressed Support Neighborhood Revitalization
Funding CDBG: $16,375
Description Removal of graffiti from properties located in CDBG-eligible areas.

Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
2,000 instances
57,785 residents (40,645 Low/Mod residents) living within the City’s Low/Mod areas
Location Description Limited to CDBG-eligible areas
Planned Activities Remove graffiti from properties – estimated 2,000 instances 7 Project Name Senior Medical Transportation Program
Target Area City of Buena Park
Goals Supported Support Community Services and Homeless Services Needs Addressed Support Community Service and Homeless Services Funding CDBG: $26,585
Description Low-cost transportation services for seniors Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
350 elderly and disabled persons
Location Description Citywide
2026-2027 Annual Action Plan
20 Planned Activities Transportation services to and from non-emergency medical appointments for seniors.
8 Project Name Homeless Outreach Program (City of Buena Park) Target Area City of Buena Park
Goals Supported Support Community Services and Homeless Services Needs Addressed Support Community Service and Homeless Services Funding CDBG: $19,945
Description CDBG funds to support housing and supportive services for homeless individuals
Target Date 6/30/2026
Estimate the number and type of
families that will benefit from the
proposed activities
200 homeless individuals
Location Description Citywide
Planned Activities Outreach and supportive services to connect unhoused individuals with access to emergency shelters, transitional living, transportation, and other critical services
9 Project Name Giving Children Hope
Target Area City of Buena Park
Goals Supported Support Community Services and Homeless Services Needs Addressed Support Community Service and Homeless Services Funding CDBG: $10,245
Description Provides weekly food support to low-income Buena Park families through the We’ve Got Your Back (WGYB) program. Will partner with local schools to identify families that are in need of food assistance.

Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
40 individuals
Location Description 8332 Commonwealth Ave., Buena Park Planned Activities Provide weekly food support to low-income Buena Park families. 10 Project Name Mercy House Living Centers (Navigation Center) Target Area City of Buena Park
Goals Supported Support Community Services and Homeless Services Needs Addressed Support Community Service and Homeless Services Funding CDBG: $26,585
Description Funding for shelter operations
Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
130 homeless individuals
Location Description Citywide
Planned Activities CDBG funds to support services for homeless individuals residing in a year- round shelter – funds used for a portion of the cost to provide daily meals to individuals living in the shelter.
11 Project Name Friendly Center
Target Area City of Buena Park
Goals Supported Support Community Services and Homeless Services Needs Addressed Support Community Service and Homeless Services

2026-2027 Annual Action Plan
21 Funding CDBG: $15,355
Description Resource center and referral services
Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
500 low-income individuals
Location Description Citywide
Planned Activities The program provides food distribution, case management, mental health counseling, utility and rental assistance, after-school tutoring, job development assistance, and financial literacy workshops. In an effort to expand their services, they have opened a new “market” location called Friendly Mart, located at William Peak Park. By providing their food assistance in this larger, better equipped setting, they are offering clients the freedom to choose the foods that best meet their needs. CDBG funding will be used for a portion of Friendly Center’s staff salaries and benefits for personnel that provide direct assistance to clients.
12 Project Name Emergency Response Funding
Target Area City of Buena Park
Goals Supported Support Community Services and Homeless Services Support Neighborhood Revitalization
Support Programs through Program Administration
Needs Addressed Promote Fair Housing
Preserve/Increase Access to Affordable Housing
Support Community Service and Homeless Services
Enhance Public Facilities and Infrastructure
Promote Economic Development
Support Neighborhood Revitalization
Support Programs through CDBG Administration
Funding $0
Description Activity for urgent need.

Target Date 6/30/2027
Estimate the number and type of
families that will benefit from the
proposed activities
To be determined.

Location Description To be determined.

Planned Activities The program provides funding for urgent need.

2026-2027 Annual Action Plan
22 AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low- income and minority concentration) where assistance will be directed Activities slated for CDBG funding during FY 202 6-2027 will primarily be available citywide to income - eligible individuals. Program staff will ensure that program beneficiaries are income eligible . A list of the City’s CDBG Eligible Areas (Attachment 3: CDBG Eligible Census Tract Block Groups) provides a view of the areas where CDBG resources may be focused on an “area-wide” basis (e.g., code enforcement and graffiti removal).

Geographic Distribution
Target Area Percentage of Funds
City of Buena Park 75
CDBG Eligible Area 25
Table 5 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The City of Buena Park’s rationale for prioritizing CDBG funds to directly benefit the low - and moderate- income population, or to be allocated within census tracts/block groups identif ied as low- or moderate- income, remains consistent with the approach outlined in the Consolidated Plan (Strategic Plan, Section 10).

Discussion:

As indicated above, CDBG funds primarily focus on programs that serve lower- income residents, irrespective of where they live. As the City invests in neighborhoods, it is also expected to create a synergy whereby residents will also invest in their homes and community.

2026-2027 Annual Action Plan
23 Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction:

The City of Buena Park has established one-year Action Plan goals for the provision of affordable housing in the following areas: homeowner rehabilitation (assisting ten households). For further details on these housing goals, please refer to AP -20. The City will utilize CDBG and State funds to provide residential rehabilitation assistance to qualified homeowners. CDBG funds will be used to provide rehabilitation loans and grants - State funds will be used to fund rehabilitation loans. Additionally, the data below outlines the number of homeless, special-needs, and other families assisted with affordable housing. One -year goals for rental assistance and the production of new housing units are also included.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 10
Special-Needs 0
Total 10
Table 6 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 10
Acquisition of Existing Units 0
Total 10
Table 7 - One Year Goals for Affordable Housing by Support Type

Discussion:

Due to limited resources, the City will focus FY 202 6-2027 CDBG funds on residential rehabilitation of existing owner -occupied housing units. While not the program's primary focus, some special -needs households (senior and disabled) may be assisted during the year. Information in Table 10 and Table 11 is for CDBG-funded activities only. The City will also implement a residential rehabilitation loan program utilizing State HOME funds to rehabilitate housing units occupied by low - and moderate -income homeowners. OCHA will provide rental assistance to an estimated 316 Buena Park households.

2026-2027 Annual Action Plan
24 AP-60 Public Housing – 91.220(h)
Introduction:

The City of Buena Park does not own or operate any public housing projects. However, the City remains committed to supporting and encouraging the efforts of the Orange County Housing Authority in coordinating between private housing providers and social service agencies. Curren tly, 63 families, 75 individuals with disabilities, and 178 elderly residents are receiving Section 8 voucher assistance, while 30 Buena Park veterans are benefiting from Veterans Affairs Supportive Housing (VASH) assistance through the Orange County Housing Authority.

Actions planned during the next year to address the needs to public housing The City does not own or operate public housing, and no public housing developments are proposed for Program Year 2026-27.

Actions to encourage public housing residen ts to become more involved in management and participate in homeownership
Not applicable.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not applicable.

Discussion:

No further discussion at this time.

2026-2027 Annual Action Plan
25 AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction:

To address the regional needs of homeless individuals and families, the City of Buena Park participates in the Continuum of Care (CoC) program sponsored by the County of Orange. The purpose of the Continuum of Care Homeless Assistance Programs is to fund projects that fill gaps in the locally developed Continuum of Care system, helping homeless individuals move toward self-sufficiency and permanent housing. A key component of this effort is funding projects that align with the Department's goal of ending chronic homelessness.

According to the results of the most recent data available, on any given night in Buena Park, approximately 379 people are homeless of which 186 are unsheltered and 193 are sheltered. Because there is limited data regarding Buena Park’s homeless population, it is generally assumed that the characteristics of the City’s homeless population are similar to those of the County as a whole. General demographic information regarding the Orange County’s homeless population includes the following:

• Gender: An estimated 44.71% of the County’s homeless are female, and 54.81% male. • Race/Ethnicity: The 2024 PITS estimates 65.57% of the County’s homeless are racially White,

10.45% Black/African American, 1.62% “Multi -racial/Other,” 1.14% American Indian/Alaska Native, 3.27% Asian and 1. 68% Native Hawaiian/Pacific Islander. An estimated 46.23 % are Hispanic/Latino
• Age: The 2024 PITS estimates 18.8% of the County’s homeless are under the age of 18, 4.64% age 18-24, 13.46% age 25-44, 17.02% age 45-54, 15.59% age 55-61, and 14.49% age 62 and older As the Consolidated Plan outlines , the City’s homeless str ategy emphasizes preventing homelessness.

HUD’s Strategies for Preventing Homelessness states, “Homelessness prevention is an essential element of any effort to end homelessness either locally or nationwide.” This HUD report indicates it is less expensive and disruptive to keep a household housed in place. The City will fund safety-net services such as after-school childcare and referrals/case management for lower-income households to assist the near- homeless. To help individuals who are already homeless, the City will allocate CDBG resources for chronically homeless outreach and in support of emergency shelter operations.

Describe the jurisdictions one -year goals and actions for reducing and ending homelessness including:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City will allocate CDBG funding for homeless outreach services. In prior years, the City utilized nonprofit partners for these services. For FY 2026-2027, the City will use in-house staff to provide a multi- faceted homeless outreach program to engage the chronically homeless, assess their needs, and link individuals to appropriate housing and service options. CDBG funding will be used to connect homele ss

2026-2027 Annual Action Plan
26 individuals with emergency shelter, interim housing, transportation, and other supportive services.

Addressing the emergency shelter and transitional housing needs of homeless persons For FY 202 6-2027, a portion of CDBG funds allocated to City program staff may be utilized to pay for temporary housing (hotel shelter for homeless individuals participating in the outreach program). CDBG funding is also allocated to Mercy House to support the operation of the City’s Navigation Center, which provides 149 beds for homeless individuals (year-round shelter and multi-service center).

No CDBG funding is allocated for transitional housing; however, one transitional housing shelter and one permanent supporting housing community in the City provide approximately 9 6 beds for homeless families.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
As outlined above, the City will focus resources on preventing homelessness and assist ing those already homeless. The City’s Homeless Outreach P rogram will focus CDBG resources on helping chronically homeless individuals with support services and access to temporary housing. Mercy House will provide emergency shelter, counseling/referral services, and housing navigation for homeless individuals.

OCHA reports that 12 formerly homeless households in Buena Park receive a rental assistance voucher.

Additionally, 4 households receive housing assistance via the Emergency Housing Voucher program and 30 veterans receive special Veterans Affairs Supportive Housing (VASH) hous ing vouchers. The VASH program combines Housing Choice Voucher rental assistance for homeless veterans (provided by HUD) with case management and clinical services provided by the Department of Veterans Affairs. The City will also continue to support homeless services agencies by providing Certifications of Consistency with the Consolidated Plan (if applicable and merited). Finally, the City will continue to support the regional CoC as it seeks solutions and resources to address Orange County’s homeless issues.

The City recognizes that homeless individuals often require affordable or subsidized housing to successfully transition to independent living. The Orange County Housing Authority will continue to assist homeless individuals on the Section 8 waiting list. The City also acknowledges the valuable efforts of local nonprofits and churches that work tirelessly to provide support and services for the homeless in the community.

Helping low-income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care

2026-2027 Annual Action Plan
27 and other youth facilities, and correc tions programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

As outlined above, the City will focus resources on preventing homelessness and assisting those already homeless. The City’s Homeless Outreach P rogram will focus CDBG resources on helping chronically homeless individuals with support services and access to temporary housing. Mercy House will provide emergency shelter, counseling/referral services, and housing navigation for homeless individuals.

Discussion:

Throughout the 2026-27 Program Year, the City of Buena Park will continue to support the priority needs and performance goals outlined in its Consolidated Plan, focusing on strategies to address homelessness.

The City’s homeless strategy is to prevent homelessness by supporting local service providers that provide safety net services. Safety net services help households at risk of homelessness to redirect limited income toward housing. Significant CDBG funds are also allocated for homeless outreach, emergency shelter, and appropriate supportive services.

2026-2027 Annual Action Plan
28 AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Barriers or impediments to affordable housing are caused when the incentive to develop this housing is removed due to excessive development costs or the lack of community commitment. Some development costs are motivated by economic conditions and other issues that affected the real estate market and are outside the control of local government. In addition, the development of affordable housing is affected by both the economic market conditions and the housing policies of federal, state and local governments, and the “Not In My Back Yard” (NIMBY) phenomenon.

Although federal and state environmental regulations are implemented at the local level, these policies have and seem to continue to add to the cost of development. Public policy and community issues that may potentially affect the cost of development and housing projects within the City include the following:
• Land use development
• Cost of labor and materials
• Cost of land
• Environmental problems (wastewater, floodplains, and capacity) • Deed restrictions and covenants
Actions it planned to remove or ameliorate th e negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
As outlined in the Consolidated Plan, the City has implemented indirect assistance programs to mitigate the negative impacts caused by barriers to affordable housing.

The City can grant several types of density bonuses that can provide an incentive for the development of affordable housing:
• Site Area bonus
• Affordable Senior Housing Area bonus
• Affordable Housing Area bonus
• Planned Development and Cluster Planning bonus
• State Density bonus
The City has also created a Housing Opportunities Overlay designation . The base density for the overlay designation is 30 units per acre. For single-family residential developments that apply cluster or planned development designs, a cluster bonus of 20% may be granted, reducing the average lot size and increasing the density permitted.

2026-2027 Annual Action Plan
29 The City can also offer reduced parking requirements to facilitate affordable senior housing development and transitional housing. The City does not provide a waiver of fees for the development of affordable housing; however, the City does have discretion in calculating specific impact fees (such as park and recreational facilities fees) for affordable housing projects. Finally, barriers created by permit processing time are addressed by providing “one-stop processing,” thereby eliminating duplication of effort.

There is no local tax.

Discussion:

The City’s Housing Element identifies several barriers to developing affordable housing opportunities. The Housing Element has also identified actions the City can t ake to reduce the impact of these barriers on affordable housing development. Two affordable housing projects are slated for c ompletion during the fiscal year using the City’s incentives.

2026-2027 Annual Action Plan
30 AP-85 Other Actions – 91.220(k)
Introduction:

The five-year Consolidated Plan includes a housing and homeless needs assessment, outlining estimated housing needs for Low - and Moderate-income residents, special needs populations, and the homeless.

During the 202 6-27 Program Year, the City of Buena Park will take the following actions to address obstacles to meeting underserved needs, focusing on goals such as fostering and maintaining affordable housing, removing barriers to affordable housing, developing institutional structures, enhancing coordination between public and private housing and social services agencies, improving public housing, and utilizing available federal, state, and local resources.

Actions planned to address obstacles to meeting underserved needs To meet the needs of Buena Park's underserved population, the City will make efforts to:
• Coordinate with federal, state, and local agencies to provide appropriate assistance to residents. • Collaborate with public service providers to ensure adequate services are available. • Work to improve physical conditions in slum and blighted areas, focusing on neighborhoods with high concentrations of Low- and Moderate-income residents.

Actions planned to foster and maintain affordable housing The City of Buena Park has identified the activities it will undertake during FY 202 6-2027 to foster and maintain affordable housing. These actions include implementing programs such as owner- occupied residential rehabilitation to maintain and improve housing currently occupied by low - and moderate- income residents. By providing deferred payment loans and grants, lower- income households can rehabilitate their residence to a standard that meets basic health and safety regulations and incur zero or minimal additional housing costs. An estimated ten housing units will be assisted with CDBG-funded loans and grants during FY 202 6-2027. State HOME program income funds will also be available to assist homeowners with rehabilitating their primary residence.

Additionally, two affordable housing developments underway, including units reserved for lower-income households. Both projects are slated for completion during the FY 2026-2027 reporting period.

Actions planned to reduce lead-based paint hazards
In Orange County, lead poi soning is addressed by the Orange County Health Care Agency Public Health Services’ Lead Poisoning Prevention Program. The Lead Poisoning Prevention Program provides services to the community to increase awareness of lead hazards, and provides resources to parents, medical providers, homeowners, contractors, and workers.

The State of California and the County of Orange Department of Public Health report that in 2022, 1.88% of 25,152 Orange County children under age six that were screened for blood lead leve ls had high Blood

2026-2027 Annual Action Plan
31 Lead Levels. This County level data suggests lead -based hazards throughout the community are minimal. There is no recent data available specifically to the City of Buena Park. However, according to 2016 – 2020 ACS data, over 77% of all of the City’s housing was constructed prior to 1980 and have the potential to contain lead-based paint. To address the potential threat of lead -based paint within homes in Buena Park, the City will implement into its housing policies over the next five years the following:
• Include lead-based paint hazard reduction as an eligible rehabilitation activity through the City’s CDBG Residential Rehabilitation Loan program.
• Review existing regulations, housing and rehabilitation codes to assure lead - based paint hazard reduction is incorporated.
• Require testing and hazard reduction in conjunction with rehabilitation. • Require inspections for lead at appropriate times when housing is otherwise being inspected or evaluated
• Ensure information is available to educate r esidents about lead poisoning at public counters at City Hall, community centers, and on the City’s website.

To ensure compliance with program regulations, all housing units constructed before 1978, rehabilitated with HUD resources, will be tested for lead -paint hazards. If lead is found, additional assistance may be provided to eliminate or mitigate lead hazards to comply with current federal lead -based paint regulations.

Actions planned to reduce the number of poverty-level families According to the U.S. Census Bureau (2016-20 ACS Table S1701), 8.6% of the City’s population is living in poverty. The Census Bureau reports that 11.1% of Buena Park residents aged 65 and older are living in poverty, as are 9.6% of residents age 18 years and younger.

The City has identified several activities and services that can be implemented to combat poverty:
• Implement housing programs (including housing rehabilitation assistance) for lower- income households with children and seniors
• Support rental assistance programs provided by OCHA for very low -income renters, especially senior households and households with children
• Support homeless prevention services for individuals presently housed but at risk of homelessness. As resources permit, assist those already homeless in need of emergency shelter, transitional housing, rapid rehousing, and permanent supportive housing • Support public services that provide a social safety net for lower- income households such as childcare, counseling, and other forms of assistance
• Implementation of the City’s Economic Development Strategy to create an environment that is conducive to building and sustaining businesses and employment opportunities, especially for lower-income persons

2026-2027 Annual Action Plan
32 Actions planned to develop institutional structure
The City has developed an institutional structure to help identify and access resources to improve the community. For example, the City will work with nonprofit public entities to deliver social services to the community’s most vulnerable populations, such as seniors and households at risk of homelessness. As a supporter of the Orange County Continuum of Care Community Forum, the City will provide critical information to the County of Orange to prepare the County’s Continuum of Care Homeless Assistance grant applications. Buena Park will provide vital resources to support the County’s system of care. Finally, the City will continue to assist the Orange County Housing Authority in implementing its Five-year Public Housing Authority (PHA) Plan.

Actions planned to enhance coordination between public and private housing and social service agencies
Although Buena Park does not own or operate public housing, it will continue to support the Orange County Housing Authority’s efforts to coordinate housing resources with social service agencies. The City will work to enhance collaboration between private housing providers and social service organizations to ensure comprehensive assistance for residents in need.

Discussion:

Through these planned actions, Buena Park aims to effectively address the underserved needs of its community, ensuring access to safe, affordable housing and necessary social services for vulnerable populations.

2026-2027 Annual Action Plan
33 Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

A description of all CDBG funds expected to be available during the 202 6-27 program year is provided in Section AP -35 (Projects) of the Action Plan. The City has no urban renewal settlements, grant funds returned to the line of credit or income from float-funded activities.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed. 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100%

Discussion:

The City will meet the overall 70% low- and moderate-income benefit requirement of the CDBG program over one Program Year: 2026.

2026-2027 Annual Action Plan
34 ATTACHMENT 1 – SF424s and Certifications
To Be Inserted In Final

2026-2027 Annual Action Plan
35 ATTACHMENT 2 – Citizen Participation and Public Notices To Be Inserted In Final

AFFP
CDBG Funding -Almquist
Affidavit of Publication
ST ATE OF CALIFORNIA }
COUNTY OF ORANGE }
SS
I am a citizen of the United States; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the principle clerk of the printer of BUENA PARK/ANAHEIM INDEPENDENT, a
newspaper of general circulation, published ONCE
WEEKLY in the city of Buena Park, County of ORANGE, which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of ORANGE, State of California under the date of February 06, 1990, Case Number A-151797; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit:

Noverribei' 2a!. 2025
Ttiat said newspaper was regularly issued and circulated on those dates.

SIGNED:

Buena Park/Anaheim Independent
StJbSCr!5ed tO and SliVOrn b7 me ttl!S 21Si dad Of Novenaiber 2025.

CITY OF BUENA PARK

PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the City of Buena Park is currently accepting applications Tar eligible Community Development Block Grant (CDBG) funded activities for Fiscal Year (FY) 2026-2027. The City anticipates receiving approximately $751,000 in CDBG funds from the Department of Housing and Urban Development (HUD). Fifteen percent (15%) or approximately $112,650 ofthe City's CDBG allocation may be granted and distributed to public service activities that benefit Buena Park residents. Proposed activities must meet at least one of the following HUD national objectives:

I ) Benefit low- and moderate-iricome persons
2) Aid in the prevention or elimination of slums or blight; or 3) Meet a need having a particular urgency.

The CDBG program guidelines and application will be available on the City's website www.buenapark.com/cdbg or may be emailed upon request as of November 21, 2025. Applications must be submitted via u.s. Mail or in person at the Buena Park City Hall Economic Development Division office by December 18, 2025, at 5:00 p.m.

Applications will not be accepted affer the deadline.

Any questions regarding the FY 2026-202-/ CDBG funding application should be directed to Sarabeth Suarez at (714) 562-3591 or via email at [email protected].

Adria M. Jimenez, MMC
Director ofGovernment and Community Relations/City Clerk Buena Park Independent 1 1/21/2025-158511
00007220 00158511
74 IND-CITY OF BUENA PARK (CL)
6650 BEACH BLVD
BUENA PARK. CA 90622
AFFP
Pre CDBG -Almquist
Affidavit of Publication
ST ATE OF CALIFORNIA }
COUNTY OF ORANGE }
SS
I am a citizen of the United States; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the principle clerk of the printer of BUENA PARK/ANAHEIM INDEPENDENT, a
newspaper of general circulation, published ONCE
WEEKLY in the city of Buena Park, County of ORANGE, which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of ORANGE, State of California under the date of February 06, 1990, Case Number A-151797; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit:

December 26, 2025

CITY OF BUENA PARK

PUBLIC MEETING NOTICE
The City of Buena Park Community Development Block Grant (CDBG) Committee will hold a public meeting in the Council Chamber of City Hall, 6650 Beach Boulevard, Buena Park, CA, 90621, on Thursday, January 22, 2026, at 6:00 p.m., or as soon thereafter as can be heard, to discuss activity funding for the upcoming 2026-2027 CDBG program year.

Any person with impairment pursuant to the Americans with Disability Act who needs special accommodations should call the City Clerk at (714) 562-3750.

If you would like to participate in the public meeting and would like translation in Chinese, Korean, Spanish, Tagalog, or Vietnamese, please contact the City Clerk's Office at (714) 562-3750, 48 hours prior to the meeting.

Further information may be obtained from the Economic Development Division, (714) 562-3591 .

Adria M. Jimenez, MMC
Director of Government and Community Relations/City Clerk Buena Park Independent 12/26/2025-159337
That said newspaper was regularly issued and circulated on those dates.

SIGNED:

Buena Park/Anaheim Independent
Sabscribed tc arid sworn by me this 26th day of December 2025.
00007220 00159337
74 IND-CITY OF BUENA PARK (CL)
6650 BEACH BLVD
BUENA PARK, CA 90622
AFFP
CDBG Committee -Almquist
Affidavit of Publication
STATEOFCALIFORNIA} ss
COUNTY OF ORANGE }
I am a citizen of the United States; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the principle clerk of the printer of BUENA PARK/ANAHEIM INDEPENDENT, a
newspaper of general circulation, published ONCE
WEEKLY in the city of Buena Park, County of ORANGE, which newspaper has beenadjjdgid a-ii6wspap6r bf
general circulation by the Superior Court of the County of ORANGE, State of Calirornia under the date of February 06, 1990, Case Number A-151797; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit:

February 06, 2026

CITY OF BUENA PARK

PUBLIC MEETING NOTICE
The City of Buena Park Community Development Block Grant (CDBG) Committee will hold a public meeting in the Council Chamber of City Hall, 6650 Beach Boulevard, Buena Park, CA 90621, on Monday, February 23, 2026, at 6:00 p.m., or as soon thereafter as can be heard, to discuss activity funding for the 2026-2027 CDBG program year.

Any person with impairment pursuant to the Americans with Disability Act who needs special accoinmodations should call the City Clerk at (714) 562-3750.

Further information may be obtained from the Economic Development Division, (714) 562-3591.

Adria M. Vicuria, MMC
Director of Government & Community Relations/ Cite Clerk Buena Park Independent 2/6/2026-160572
That said newspaper was regularly issued and circulated on those dates.

SIGNED:

B,
Buena Park/Anaheim Independent
Subscribed to and sworn by me this 6th day of February 2026.
00007220 00160572
74 IND-CITY OF BUENA PARK (CL)
6650 BEACH BLVD
BUENA PARK, CA 90622

2026-2027 Annual Action Plan
36 ATTACHMENT 3 - – CDBG Eligible Census Tract Block Groups

City of Buena Park
Fiscal Year (FY) 2026-2027 Community Development Block Grant (CDBG) Budget Matrix FY 2025-2026
Approved
Budget
FY 2026-2027
Sub-Recipient
Requests
CDBG Committee
Recommendation
2/23/2026
City Council
Approved Budget w/ Final
CDBG Allocation
Adjustment
Grant Administration (Sub-Total cannot exceed $153,464) Program Administration 134,730$ 140,000$ 135,255$ 138,120$ Fair Housing Foundation 15,530$ 16,000$ 15,000$ 15,320$ Sub-Total 150,260$ 156,000$ 150,255$ 153,440$
Housing Preservation
Residential Rehabilitation Program Administration 239,980$ 255,955$ 255,955$ 259,356$ Residential Rehabilitation Loans 244,884$ 260,000$ 260,000$ 263,486$ Neighborhood Imp./Code Enforcement 220,390$ 279,490$ 250,000$ 253,276$ Sub-Total 705,254$ 795,445$ 765,955$ 776,118$
Public Services (Sub-Total cannot exceed $115,098)
Graffiti Removal Program 16,700$ 24,750$ 16,000$ 16,375$ Senior Transportation Program 26,790$ 33,690$ 26,000$ 26,585$ Homeless Outreach Program 19,410$ 20,000$ 19,500$ 19,945$ Mercy House Living Centers 26,790$ 30,000$ 26,000$ 26,585$ Friendly Center 13,300$ 87,000$ 15,000$ 15,355$
Giving Children Hope - $ 25,000$ 10,000$ 10,245$
Harm Reduction Circle -$ 22,750$ -$ -$
Boys and Girls Club 9,710$
Sub-Total 112,700$ 195,440$ 112,500$ 115,090$
GRAND TOTAL 968,214$ 1,146,885$ 1,028,710$ 1,044,648$ *FY 2026-2027 CDBG allocation is $15,938 more than the FY 2025-2026 CDBG Allocation (2.12% increase) FY 2026-2027 CDBG Allocation* $767,323
Estimated Unprogrammed Funds/Program Income $277,325
TOTAL $1,044,648
Administrative & Planning Cap 20% $153,464
Public Service Cap 15% $115,098
Approved by City Council - 3.24.26
Adjusted for Final CDBG Allocation - 4.10.26
April 28, 2026

STUDY SESSION
Item No. 9A.

City Council Agenda Report

DISCUSS AND PROVIDE DIRECTION REGARDING A FEASIBILITY ANALYSIS FOR THE CONVERSION OFSAN ANTONIO PARK FROM A SINGLE-USE FACILITY TO A MULTI-USE PARK

PREPARED BY PRESENTED BY
Connie Hurtado, Community Services Supervisor Alex Alarcon , Community Services Coordinator

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Jim Box, Director of Community Services Aaron France, City Manager

DISCUSSION
On January 13, 2025, Vice Mayor Hoque requested City Council discussion on whether to initiate a feasibility analysis to evaluate the potential conversion of San Antonio Park from a single-use softball facility to a multi-use park that better serves the broader community.

San Antonio Park has historically functioned as a single-use park dedicated primarily to girls softball. The Buena Park Girls Softball League has utilized the field for many years, contributing to recreational opportunities for youth in the community. However, participation in the league has steadily declined over recent years. For the current season, the league consists of only three teams, with approximately 52 registered participants. This decline has resulted in significantly reduced utilization of the park.

Additionally, during recent community canvassing efforts conducted by the Vice Mayor, surrounding residents expressed concerns regarding the park's limited use. Feedback indicated that many residents perceive the park as underutilized and inaccessible, particularly during non-game hours. Some residents also reported avoiding the park during evening hours due to the lack of general activity associated with its single-use design.

The current configuration of San Antonio Park as a single-use facility limits its accessibility and benefit to the broader community. As participation in organized softball continues to decline, the opportunity exists to re-imagine the space to better align with current recreational needs and community preferences.

If directed by the City Council, staff would undertake a feasibility analysis that could include:

Evaluation of existing park usage and community needs
Assessment of potential multi-use design concepts (e.g., open green space, walking paths, playgrounds, fitness areas, and flexible sports areas)
Engagement with stakeholders, including the Girls Softball League and nearby residents Cost estimates and potential phasing strategies
Consideration of safety, accessibility, and long-term maintenance As part of the feasibility analysis, staff would explore potential external funding sources to support park improvements, including:

Statewide Park Development and Community Revitalization Program (SPP): This program provides grant funding for park development projects, particularly in undeserved communities. Eligibility requires that projects include new development elements, making a transition to a multi-use park a strong candidate for funding.

National Fitness Campaign Grant: This grant supports the installation of outdoor Fitness Courts equipped with accessible exercise stations designed for public use. Incorporating such amenities could enhance community health and activate the park throughout the day.

Providence St. Jude Grant: This funding opportunity, offered through Providence St. Jude Medical Center, supports community-based projects that promote health, wellness, and active lifestyles. Improvements such as walking paths, fitness equipment, and open recreational spaces may align well with the grant's objectives and could provide an additional funding source to support park enhancements.

Pursuit of these funding opportunities could significantly offset capital improvement costs associated with park redevelopment.

San Antonio Park presents an opportunity to better serve the community by transitioning from a single-use softball facility to a more inclusive, multi-use recreational space. With declining participation in organized softball and increasing community interest in broader park amenities, a feasibility analysis would provide valuable insight into how best to maximize the park's potential.

Should the City Council provide direction to proceed, staff will:

1. Initiate a feasibility study with community engagement process

2. Coordinate with the Girls Softball League to understand future needs and potential accommodations

3. Develop conceptual design options and preliminary cost estimates

4. Identify and pursue grant funding opportunities

5. Return to City Council with findings and recommendations for further action

BUDGET IMPACT
There is no immediate fiscal impact associated with providing direction to staff. Future costs related to feasibility studies, design, and construction would be identified and presented to the City Council at a later date.

Attachments
Attachment 1 - Comments from April 14, 2026 CC Meeting.pdf 1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 4:06 PM
To: City Council at City Hall; City Council Home
Cc: France, Aaron; Fenton, Eddie; Cardinale, Chris; Box, Jim Subject: FW: Public Comment Item 9c
Honorable Mayor and Council Members,

Please see the below email received regarding Agenda Item No. 9C.

Thank you,

Adria M. Vicuña, MMC
Director of Government & Community Relations/ City Clerk City Clerk’s Office P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

-----Original Message-----
From: Dominic Bendinelli
Sent: Tuesday, April 14, 2026 2:23 PM
To: Council Meeting Public Comments <[email protected]> Subject: Public Comment Item 9c

Good Evening Council,

The San Antonio park is an underutilized space with a ton of potential. I support exploring a renovation to convert the park into a multi-use park that better serves the community it is located in.

In an area with few parks, it is very important to ensure they are designed to best accommodate our residents and do not go unused. Utilizing applicable grant opportunities would be a great way to support this future redesign.

Thank you,
Dominic Bendinelli

1 Almquist, Anna
From: Strpro
Sent: Tuesday, April 14, 2026 2:45 PM
To: Council Meeting Public Comments
Subject: Making San Antonio Park into a multi-use park
Follow Up Flag: Follow up
Flag Status: Completed
Hi,

I support transforming this park into a multi-use space, but it’s important to prioritize safety, shade, and flexibility. The park should serve families, children, and residents of all ages by including shaded playgrounds, open green space, walking paths, and seating areas, while also minimizing traffic and noise impacts on the surrounding neighborhood.

1. Keep it safe and family-friendly first
• Prioritize good lighting, visibility, and maintenance to keep the park safe in the evenings. •Design spaces so parents can easily supervise children.

2. Improve playgrounds for different ages
• Separate areas for toddlers vs. older kids
• Add shade structures
• Include inclusive/ADA-accessible equipment
Include modern, shaded, and inclusive playground equipment for all age groups.

3. Flexible open space (not just one sport)
Instead of dedicating everything to one use:
• Open grass for soccer, picnics, yoga, etc.
• Multi-use courts (basketball + pickleball lines)

2 Keep open green space that can be used for multiple activities, not just organized sports.

4. Walking paths & wellness features
• Loop walking/jogging path
• Outdoor fitness stations
Adding a walking loop with distance markers and simple fitness stations for community health.

5. Landscaping & shade
• More trees for shade
• Native plants (less water, easier maintenance)
Increase tree canopy and shaded seating areas to make the park usable year-round.

6. Seating & community gathering areas
• Benches near play areas
• Picnic tables
• Small gathering plaza
Include comfortable seating and picnic areas for families and small community gatherings.

7. Restrooms & cleanliness
• Clean, maintained restrooms
• Trash & recycling bins
Ensure restrooms and trash areas are well-maintained to keep the park clean and usable.

8. Pet-friendly space (if appropriate)
• Small dog area or designated hours.
3 If a dog-friendly area is included, it should be clearly designated, with visible signage enforcing leash requirements in all other areas. Pet owners should also be required to clean up after their dogs, with waste stations provided to support compliance and maintain park cleanliness.

A designated dog-friendly space while keeping areas safe for children.

9. Parking & traffic concerns
• Avoid overflow parking issues
• Consider traffic calming
A plan for parking and traffic flow so nearby residents are not impacted.

10. Balance activity vs. noise

Multi-use parks can get loud.

Design the park to balance active areas with quiet zones for relaxation.

Thank you.

Karina Reategui

1 Almquist, Anna
From: Jessie Elkins
Sent: Tuesday, April 14, 2026 4:12 PM
To: Council Meeting Public Comments
Subject: San antonio park project
Follow Up Flag: Follow up
Flag Status: Completed
Caution: The sender name (Jessie Elkins) is different from their email address which may indicate an impersonation attempt. Verify the email's authenticity with the sender using your organization's trusted contact list before replying or taking further action.

I am in favor of utilizing San Antonio park a more than just baseball fields. It is a beautiful space that is enjoyed by our community and should be considered as such.

1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 12:17 PM
To: City Council at City Hall; City Council Home
Cc: France, Aaron; Fenton, Eddie; Cardinale, Chris; Box, Jim Subject: Item #9C: San Antonio Park
Honorable Mayor and Council Members:

Please see the below email regarding Agenda Item No. 9C.

Thank you,

Adria M. Vicuña, MMC
Director of Government & Community Relations/
City Clerk
City Clerk’s Office
P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

From: Mark Megginson
Sent: Tuesday, April 14, 2026 11:36 AM
To: Council Meeting Public Comments <[email protected]> Subject:

Good afternoon, City Council!
As a Buena Park resident who's backyard is adjacent to San Antonio Park, I would love to see a walking track with exercise equipment strategically placed along the path. My only concern, is that there be no covered areas or rest benches as these are magnets for transients.

1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 3:00 PM
To: City Council at City Hall; City Council Home
Subject: FW: San Antonio Park
Honorable Mayor and Council Members:

Please see the below email regarding Item No. 9.

Thank you,
Adria

Adria M. Vicuña, MMC
Director of Government & Community Relations/
City Clerk
City Clerk’s Office
P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

From: Kavita Kapadia
Sent: Tuesday, April 14, 2026 2:58 PM
To: Council Meeting Public Comments <[email protected]> Subject: San Antonio Park

Hi! My name is Kavita and I've lived in the San Track for over 10 years. The San Antonio Park is a park that no one other than residents know about. It houses 2 baseball fields but only 1 is really ever used. Doesn't make sense why there are 2 fields present if 1 is always vacant. Would love for a more family friendly park which will draw in families increasing our school system's student numbers and bring more business to the surrounding areas increasing more outdoor family fun activities. I love the new renovation that the city of Cypress did to Arnold Park. So many patrons visit it now. I'd love to see something similar happen at our San Antonio park as well.

Thank you,

Kavita Kapadia
San Tract resident

1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 3:05 PM
To: City Council at City Hall; City Council Home
Subject: RE: San Antonio Park
Honorable Mayor and Council Members:

Please see the below email regarding Agenda Item No. 9C.

Thank you,
Adria

Adria M. Vicuña, MMC
Director of Government & Community Relations/
City Clerk
City Clerk’s Office
P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

From: Jennifer Taffolla
Sent: Tuesday, April 14, 2026 2:47 PM
To: Council Meeting Public Comments <[email protected]> Subject: San Antonio Park

As a local resident and neighbor to San Antonio Park. I support the a revamping initiative that would benefit our kids and surroundings families in the area. I currently utilize the softball fields but feel if could use a revamp.

Jennifer Taffolla

1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 3:56 PM
To: City Council at City Hall; City Council Home
Cc: France, Aaron; Fenton, Eddie; Cardinale, Chris; Box, Jim Subject: FW: Request for Improvements to San Antonio Park Honorable Mayor and Council Members,

Please see the below email received regarding Agenda Item No. 9C.

Thank you,

Adria M. Vicuña, MMC
Director of Government & Community Relations/
City Clerk
City Clerk’s Office
P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

From: Rakel williams
Sent: Tuesday, April 14, 2026 3:02 PM
To: Council Meeting Public Comments <[email protected]> Subject: Request for Improvements to San Antonio Park

Dear Members of the City Council,

I am writing to express my appreciation for the park in our neighborhood and to respectfully request several improvements that would enhance its safety, accessibility, and overall enjoyment for residents.

Our park serves as an important gathering space for families, children, and individuals seeking outdoor recreation. However, there are a few areas where upgrades would make a meaningful difference. First, the playground equipment could benefit from maintenance and modernization to ensure it is both safe and engaging for children of all ages. Additionally,

2 improving lighting throughout the park would increase visibility during evening hours and help promote a greater sense of safety.

Another important area for improvement is the park’s restroom facilities.

Ensuring that restrooms are clean, well-maintained, and regularly serviced is essential for public health and comfort. Upgrading fixtures, improving accessibility, and increasing maintenance frequency would make a significant difference for all visitors. I would also like to suggest adding more seating areas, shaded spaces, and trash receptacles. These additions would make the park more comfortable and encourage visitors to help keep the area clean. Enhancing landscaping and maintaining green spaces would further contribute to a welcoming and vibrant environment.

Finally, consideration for walking paths, fitness equipment, or community features such as a small garden or picnic area could greatly increase the park’s value to residents of all ages. Investing in our neighborhood park is an investment in the health, well- being, and connection of our community. I appreciate your time and attention to this matter and hope these suggestions can be considered in future planning. Thank you for your service and commitment to our city.

Sincerely,

Rakel

1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 3:57 PM
To: City Council at City Hall; City Council Home
Cc: France, Aaron; Fenton, Eddie; Cardinale, Chris; Box, Jim Subject: FW: Public Comment: San Antonio Park Revitalization Honorable Mayor and Council Members,

Please see the below email received regarding Agenda Item No. 9C.

Thank you,

Adria M. Vicuña, MMC
Director of Government & Community Relations/
City Clerk
City Clerk’s Office
P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

From: Angela Hernandez
Sent: Tuesday, April 14, 2026 3:14 PM
To: Council Meeting Public Comments <[email protected]> Subject: Public Comment: San Antonio Park Revitalization

Good evening, Honorable City Council Members,
My name is Angela Hernandez, and I am a Buena Park resident of over 12 years, five as a homeowner and seven as a renter near San Antonio Park.

I am submitting this public comment for reading in my absence because our neighborhood families deserve a park that reflects who we are today—not who we were years ago.

Our community has grown, and we are seeing more families with young children than ever before. Yet San Antonio Park has not kept up with that growth. The playground is outdated, very small, and made of aging metal equipment that no longer provides a safe or inviting place for children to play.

Beyond that, there is a real need for a safe, designated walking path. Residents from our neighborhood and surrounding streets, including Crescent Avenue, are already out walking every day. A proper path would give them a safe, welcoming space to walk, run, and connect as a community.

2 This park has so much untapped potential, but right now, it’s being underused. With thoughtful improvements, it could become a vibrant, multi-purpose space that brings families together, supports healthy lifestyles, and strengthens our neighborhood.

I respectfully urge you to prioritize the revitalization of San Antonio Park.

This is more than a park—it’s an opportunity to invest in the heart of our community.

Thank you for your time and consideration.
1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 3:58 PM
To: City Council at City Hall; City Council Home
Cc: France, Aaron; Fenton, Eddie; Cardinale, Chris; Box, Jim Subject: Agenda Item No. 9C San Antonio Park Revamped
Honorable Mayor and Council Members,

Please see the below email received regarding Agenda Item No. 9C.

Thank you,

Adria M. Vicuña, MMC
Director of Government & Community Relations/
City Clerk
City Clerk’s Office
P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

From: Brenda Aguilar
Sent: Tuesday, April 14, 2026 3:33 PM
To: Council Meeting Public Comments <[email protected]> Subject: San Antonio Park Revamped

To whom it may concern,
My name is Brenda Aguilar, a Buena Park resident in the San Tract.

Our local parks are more than just green spaces—they are the heart of our community, offering essential places for exercise, relaxation, and connection. To continue serving residents of all ages and abilities, our parks need improvements, including upgraded lighting for safety, modern, accessible playground equipment, and better-maintained walking paths. By investing in these renovations, we can create safer gathering spaces, promote active lifestyles, and strengthen our community bonds.

Let’s work together to ensure our parks remain vibrant, welcoming, and accessible for everyone.

Thank you ,

Brenda Aguilar

1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 3:59 PM
To: City Council at City Hall; City Council Home
Cc: France, Aaron; Fenton, Eddie; Cardinale, Chris; Box, Jim Subject: Agenda Item No. 9C San Antonio Park revitalization Honorable Mayor and Council Members,

Please see the below email received regarding Agenda Item No. 9C.

Thank you,

Adria M. Vicuña, MMC
Director of Government & Community Relations/
City Clerk
City Clerk’s Office
P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

From: JERRY FRUTOS
Sent: Tuesday, April 14, 2026 3:39 PM
To: Council Meeting Public Comments <[email protected]> Subject: San Antonio Park revitalization

Good evening Mayor Traut and members of the City Council,

My name is Jerry Frutos, and I serve as Chair of the Community Services Commission. More importantly, I am a proud Buena Park resident who wants to see our city continue to thrive across all of our facilities and recreational spaces.

I’m here tonight to share an idea for consideration. San Antonio Park is already a valued part of our community, but it also presents an opportunity. With thoughtful planning, it could evolve into a more functional, multi use space that better serves nearby residents, families, and the community as a whole.

I want to acknowledge and thank the City Council for other city park improvements that have already been approved through existing funding. At the same time, there is an opportunity in front of us with a potential grant that could support upgrades to San Antonio Park. This would allow us to enhance the space in a meaningful way while being mindful of City resources.

From a commission perspective, I would like to see San Antonio Park included among the parks we consider for future updates. This would ensure it is part of the broader conversation as we continue planning for long term improvements across our system.

I offer this as a thoughtful and proactive step forward, aligning available opportunities with the needs of our community.

2 Thank you for your time and consideration.

1 Guerra, Sarah
From: Vicuna, Adria
Sent: Tuesday, April 14, 2026 4:05 PM
To: City Council at City Hall; City Council Home
Cc: France, Aaron; Fenton, Eddie; Cardinale, Chris; Box, Jim Subject: Item No. 9C San Antonio park
Honorable Mayor and Council Members,

Please see the below email received regarding Agenda Item No. 9C.

Thank you,

Adria M. Vicuña, MMC
Director of Government & Community Relations/
City Clerk
City Clerk’s Office
P: (714) 562-3750
[email protected]
www.buenapark.com
6650 Beach Blvd. | Buena Park, CA | 90621

From: Elizabeth Alvarado
Sent: Tuesday, April 14, 2026 3:50 PM
To: Council Meeting Public Comments <[email protected]> Cc: Angela Hernandez
Subject: San Antonio park

To Whom It May Concern,

I am writing in regard to San Antonio Park. As a resident of San Alano Circle, I greatly value having a park so close to home for my family and others in the community.

With two children, I would love to see the park receive a much-needed facelift.

Improvements such as an updated playground, additional benches or picnic tables, and even a walking track around the park would greatly benefit families and residents in the area. These enhancements would help create a more welcoming and functional space for everyone to enjoy.

2 Thank you for your time and consideration. I truly appreciate your attention to improving our community spaces.

Sincerely,
Elizabeth Baum
Sent from my iPhone
April 28, 2026

STUDY SESSION
Item No. 9B.

City Council Agenda Report

RECEIVE AND FILE A REPORT ON THE KUKKIWON CALIFORNIA TAEKWONDO UPDATE

PREPARED BY PRESENTED BY
Eddie Fenton, Assistant City Manager/Director of
Human Resources
Eddie Fenton, Assistant City Manager/Director of
Human Resources

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Eddie Fenton, Assistant City Manager/Human
Resources Director Aaron France, City Manager

DISCUSSION
PREVIOUS COUNCIL ACTION:

At the City Council meeting on January 14, 2025, Council Member Ahn requested a discussion regarding entering into an agreement with Kukkiwon California Branch. On January 28, 2025, the City Council provided direction to negotiate the terms of the agreement and bring a memorandum of understanding (MOU) to the City Council at a future Council meeting for consideration. On February 24, 2025, the City Council entered into a two-year agreement with Kukkiwon California Branch to provide Kukkiwon-certified Taekwondo programs and instructor training for youth and adults residing in Buena Park and the surrounding region.

DISCUSSION:

In September 2024, the California Taekwondo Committee announced that Kukkiwon has started a Kukkiwon California Branch, LLC. The organization aims to strengthen the global influence of Taekwondo and promote collaboration through its California branch by fostering the development of Taekwondo instructors in the state. On February 24, 2025, the City Council entered into a two-year agreement with Kukkiwon California Branch to provide Kukkiwon-certified Taekwondo programs and instructor training for youth and adults residing in Buena Park and the surrounding region.

Over the past year, Kukkiwon California Branch promoted Taekwondo culture and its educational value within the community; supported the growth and activation of Taekwondo programs in Buena Park; enhanced regional publicity through international Taekwondo events and cultural exchanges; and held Taekwondo educational classes at Holder Elementary School for 70 students. In exchange, the City provided City banquet facilities on five occasions, at no cost, for Taekwondo events and ceremonies.

During its first year partnership with the City, the Kukkiwon California branch focused on activities such as overseeing Dan certificate examinations and issuance, providing guidance and support for international instructor qualifications, supplying essential information for running Taekwondo academies, and promoting an integrated management system for Taekwondo facilities.

Kukkiwon California provided the following economic impact for Buena Park:

From April 2025 to January 2026, approximately 3,000 Kukkiwon Taekwondo members, including instructors and students, visited Buena Park to participate in Kukkiwon promotion tests, training programs, and related events.

During their visits, participants utilized local hotels, restaurants, and other businesses, contributing to the local economy and supporting local tourism activity. In particular:

DoubleTree by Hilton Buena Park recorded the use of approximately 250 hotel rooms by Kukkiwon-related visitors.

Hilton Buena Park at The Source hosted an additional 95 hotel rooms for Kukkiwon visitors.

These visits generated consistent economic activity through lodging, dining, and other local services.

Kukkiwon California Branch desires to continue operating under the terms of the second year of the MOU.

Attachments
Buena Park Kukkiwon Activities Report Revised 2026.pdf
Buena Park Kukkiwon Activities Report (Revised 2026 Update)

Organization: Kukkiwon California Branch
Position: Secretary-General, Jinseob Kim
Submitted To: City of Buena Park
Monthly Kukkiwon Dan Examination Activity (April 2025 – January 2026) From April 2025 through the end of January 2026, monthly Kukkiwon Dan examinations were conducted with approximately 300 participants each month.

Dan Levels: 1st Dan through 7th Dan
Region: Statewide participation (All California regions) Participants included students, masters, and instructors attending Poomsae seminars and official Kukkiwon Dan promotion examinations.

Young children attended with parents, and masters/instructors attended with friends and members who observed the Dan certification examinations .

After-School Taekwondo Programs (2025 Detailed Breakdown) Holder Elementary School – Total 70 Students (October TO MID December Program) Instructor: Yongin Martial Arts Master & Instructors
Monday:
2:15–3:00 (Ages 5 –7) – 32 students
3:00–3:45 (Ages 8–12) – 38 students
Thursday:
3:15–3:50 (Ages 5 –7) – 32 students
3:50–4:30 (Ages 8 –12) – 38 students
Hansen Elementary (Anaheim Area – Tuesday & Wednesday)
First Group – 16 students
Second Group – 25 students
Twila Reid School (Monday & Wednesd ay)
First Group – 23 students
Second Group – 35 students
We had a meeting on October 14, and I sent the proposal to the Buena Park School District on the 15th. I still have not received any response. Whenever I contact them, they only tell me to wait.

Instruction Focus Included:

1. Fundamentals – Poomsae, kicking, hand techniques, precision and posture

2. Poomsae & Sparring – Application of techniques and practical awareness

3. Etiquette & Character Education – Respect, patience, responsibility

4. Self-Control & Confidence – Emotional control and goal achievement

5. Leadership – Guiding juniors and teamwork development

5. Kukkiwon California Demonstration Team
Selected Members: 20

Activities: City Events & Cultural Festivals Demonstrations

The Kukkiwon California Demonstration Team is committed to contributing to th e local community while promoting the spirit and values of Taekwondo through dynamic demonstrations. The team participates in various cultural events, community festivals, and school programs, showcasing high -level Taekwondo performances that highlight the beauty, discipline, and power of Taekwondo.

Through these demonstrations, the team aims to inspire youth, build confidence, and encourage a spirit of challenge and perseverance. By actively engaging with the community, the Kukkiwon California Demonstrati on Team continues to share the educational values and global appeal of Taekwondo while streng thening connections within the communit y.

6. Major Event: Kukkiwon AI Poomsae Championship 2026
Event Date: January 31, 2026
Location: Buena Park Senior Center
Athletes: 60
Audience: 80
The Kukkiwon AI Poomsae Championship is the world’s first Taekwondo poomsae competition judged by an AI -based evaluation system. The event was held with participation from Taekwondo dojangs around Buena Park and received great attention and praise from mas ters, athletes, and parents.

Using advanced AI technology, the system analyzes athletes’ poomsae performance through cameras and motion recognition software. It evaluates key elements such as accuracy of movements, balance, speed, power, and overall technical completion in real time. This technology minimizes subjective judgment that can occur with human referees and provides a more fair, transparent, and objective scoring system.

The participating Taekwondo schools and instructors expressed strong interest in the AI judging system, n oting that it offers a clear and reliable scoring process. Parents and

athletes also appreciated the transparency of the results, which helped them better understand how scores were determined.

Many participants described the event as a significant step f orward for the future of Taekwondo competitions. Athletes had the opportunity to see their techniques analyzed instantly through AI, which encouraged them to improve their precision and technical performance.

The Kukkiwon AI Poomsae Championship demonstra ted the potential for AI technology to be used in future Taekwondo competitions and Dan promotion tests, contributing to greater fairness, accuracy, and consistency in evaluation.

Economic Impact on Buena Park (Updated)

From April 2015 to January 2026, approximately 3,000 Kukkiwon Taekwondo members, including instructors and students, visited Buena Park to participate in Kukkiwon promotion tests, training programs, and related events.

During their visits, participants utilized local hotels, restaurants, and other businesses, contributing to the local economy and supporting local tourism activity.

In particular:
•DoubleTree by Hilton Buena Park recorded the use of approximately 250 hotel rooms by Kukkiwon -related visitors.
•Hilton Anaheim hosted an additional 95 hotel rooms annually for Kukkiwon visitors, while the total number of rooms used over the full period is currently under review.

There may have been additional hotels used by Kukkiwon Taekwondo members visiting the Buena Park area; however, many of those accommodations were arranged indivi dually, and detailed records are not currently available.

These continued visits have generated consistent economic activity for the city through lodging, dining, and other local services.

April 28, 2026

STUDY SESSION
Item No. 9C.

City Council Agenda Report

DISCUSS AND PROVIDE DIRECTION REGARDING DECORATIVE TILE MARKERS/STENCILS ON CURBSFOR DESIGNATING DAYLIGHTING ZONES

PREPARED BY PRESENTED BY
Deepthi Arabolu, Assistant City Engineer Deepthi Arabolu, Assistant City Engineer

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Mina Mikhael, Director of Public Works/City Engineer Aaron France, City Manager

BACKGROUND
Council Member Franco has expressed concerns that drivers are not complying with the new Daylighting Law, particularly in certain areas of the City. The areas of concern are located within the northern portion of the City and consist of three residential neighborhoods with similar land use characteristics.

Area 1 is generally bounded by Franklin Street to the north, Artesia Boulevard to the south, Western Avenue to the west, and Beach Boulevard to the east (see Attachment 1).

Area 2 extends from Commonwealth Avenue to Whitaker Street, between Beach Boulevard and Dale Street. This area includes interior streets such as 7th Street, 8th Street, 9th Street, and Washington Street, and is located near Interstate 5 along its western boundary (see Attachment 2).

Area 3 is generally bounded by Academy Drive to the north, Orangethorpe Avenue to the south, approximately Mead Avenue to the west, and Magnolia Avenue to the east. This area is also located adjacent to a school site (see Attachment 3).

Collectively, these areas are characterized by established residential neighborhoods with grid-pattern street networks, local access streets, and a concentration of single-family homes.

Staff was requested to evaluate options to better delineate “No Parking” zones in accordance with the Daylighting Law. Specifically, staff was asked to explore the use of tile markers on the top of curbs, or similar treatments, to provide additional visual emphasis and improve driver compliance.

DISCUSSION
The Daylighting Law was enacted in California through the passage of Assembly Bill 413 (AB 413), which was signed into law in 2023 and became effective on January 1, 2024. The law amended the California Vehicle Code to prohibit parking within 20 feet of a marked or unmarked crosswalk, and within 15 feet where a curb extension (bulb- out) is present, unless otherwise indicated by signage or red curb markings.

The primary purpose of the Daylighting Law is to improve visibility and safety at intersections by ensuring that parked vehicles do not obstruct the line of sight between drivers, pedestrians, and bicyclists. By maintaining a clear “daylighted” area near intersections, the law is intended to reduce conflicts and collisions, particularly those involving pedestrians crossing the street.

This law is self-enforcing, meaning compliance is required regardless of whether curb markings or signage are present. The intent of the law is to create a uniform, statewide standard that does not rely on field markings for enforceability.

The Manual on Uniform Traffic Control Devices for the State of CA (CA MUTCD) establishes standards for traffic control devices and emphasizes:

Uniformity of application
Consistency in driver expectation
Clarity of meaning
Introducing non-standard markings or treatments at only selected locations may create inconsistent conditions.

This could lead roadway users to assume that unmarked locations are exempt, potentially reducing overall compliance with the law.

Although there are some potential advantages in utilizing tile markers or stencils to add an “art in public spaces” component, the proposed use of tile markers embedded along the curb line is not a recognized or standardized traffic control treatment.

Key Considerations and Constraints for Utilizing Tile Markers as Traffic Control Devices:

Not included in the CA MUTCD as a recognized traffic control device May be interpreted inconsistently by drivers locally and from out of town Could create an expectation that markings are required for enforcement Introduces maintenance, durability, and cost considerations Requires extensive education and outreach efforts to educate the public on a new traffic control device that is not authorized for this use.

At this time, staff is not aware of any widespread or standardized use of tile markers or stencils by other jurisdictions for daylighting implementation. Most agencies rely on no markings (law-based compliance) or traditional treatments such as red curb paint or signage.

Enforcement and Public Outreach Efforts to Date
The City has undertaken initial enforcement and public outreach efforts to support implementation of the Daylighting Law.

From May 2025 through December 2025, the Police Department issued a total of 76 citations under California Vehicle Code Section 22500(n)(1)(A) for parking within 20 feet of a crosswalk within the identified areas. In addition, approximately 300 educational flyers were distributed by placing them on parked vehicles. These flyers provided information regarding Assembly Bill 413 and indicated that the notices were being issued as warnings.

The materials were prepared in both English and Spanish (see Attachment 4).

Engineering staff has also developed a similar bilingual informational flyer (see Attachment 5) for broader public outreach and plan to distribute the information through the City’s social media platforms to increase awareness of the new law.

CURRENT APPROACH AND NEXT STEPS
Staff is currently pursuing a phased approach to address compliance with the Daylighting Law, consisting of continued education and enforcement followed by targeted improvements if necessary.

Step 1: Continue Education and Enforcement
Staff is continuing the enforcement efforts and ongoing public education regarding the Daylighting Law in partnership with Police Department. This allows the City to continue enforcing and educating per the legislative intent. It also maintains a Citywide uniform approach and reinforces that compliance is required regardless of signs and markings.

Step 2: Targeted Pilot Program (As needed)
If compliance issues persist following continued education and enforcement, staff would identify locations with recurring violations and implement a targeted pilot program using recognized and consistent treatments (e.g., red curb paint or signage). This allows evaluation of effectiveness before broader implementation that would require additional long term maintenance efforts. The intention would be to focus on high-risk/high-visibility locations and maintain flexibility while using standardized treatments.

Another option would be to add daylighting-specific signage below the posted street sweeping signs at the entrances of neighborhoods to provide additional education and warnings about the new law.

FISCAL IMPACT
Step 1: Costs would be associated primarily with continued staff time for education, outreach, and enforcement.

Step 2: Costs would depend on the pilot program scope, number of intersections selected, and materials used, including curb paint and signage.

CONCLUSION
Staff seeks City Council direction on whether to proceed with the phased approach described above and whether to authorize a targeted pilot program using standard treatments if compliance issues persist. If the City Council wishes to proceed with decorative tiles or stencils, staff could develop a design for City Council review.

Attachments
Att 1 of 5 - Area 1 Map.pdf
Att 2 of 5 - Area 2 Map.pdf
Att 3 of 5 - Area 3 Map.pdf
Att 4 of 5 - PD Flier English.pdf
Att 5 of 5 - PW Daylighting Flyer English.pdf

April 28, 2026

STUDY SESSION
Item No. 9D.

City Council Agenda Report

DISCUSS AND PROVIDE DIRECTION REGARDING A PROPOSED FRIENDSHIP DAY EVENT AT FRIENDSHIPPARK

PREPARED BY PRESENTED BY
Mark Sauceda, Community Services Supervisor Mark Sauceda, Community Services Supervisor

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Jim Box, Director of Community Services Aaron France, City Manager

DISCUSSION
Staff seeks direction from the City Council regarding the proposed Friendship Day event at Friendship Park. This item was co-calendared by Council Members Susan Sonne and Joyce Ahn. During prior discussions regarding the renovation of Friendship Park, the concept of hosting a community event in recognition of International Day of Friendship was introduced. The intent of this event is to enhance community engagement and highlight the park's purpose as a welcoming gathering place.

The proposed event would take place at Friendship Park and align with ongoing renovation efforts. The celebration is intended to bring community members together in a meaningful and interactive way, fostering connection and community pride.

A key feature of the event would be the opportunity for attendees to create personalized tiles. Participants may design tiles with a friend or in honor of International Day of Friendship. These tiles would be incorporated into the park's design, including integration into seat benches and other selected areas in the park. This feature would serve as a lasting and visible representation of community connections.

International Day of Friendship is observed on July 30; however, the event is proposed to be held on the first Saturday in August to maximize community participation. Due to upcoming park renovations, the event is tentatively scheduled for August 7, 2027.

The tile component is estimated to cost $3,500, with the total cost of the one-day event estimated at $4,000.

The estimated cost to host this one-time event is $4,000. Should the Council wish to move forward with the event, staff would include costs in the FY 27-28 budget next year when the FY 27-28 and FY 28-29 budgets are drafted.

Buena Park City CouncilApril 28, 2026

Buena Park City Council
April 28, 2026