LPP 13-01 May 8, 2013
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
INSTRUCTIONS FOR COMPLETING EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient at the initiation or receipt of covered federal action or a material change to previous filing pursuant to title 31 U.S.C. Section 1352.
The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered federal action. Attach a continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered federal action for which lobbying activity is or has been secured to influence, the outcome of a covered federal action.
2. Identify the status of the covered federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last, previously submitted report by this reporting entity for this covered federal action.
4. Enter the full name, address, city, state, and zip code of the reporting entity. Include Congressional District if known. Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards include but are not limited to:
subcontracts, subgrants, and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state, and zip code of the prime federal recipient. Include Congressional District, if known.
6. Enter the name of the federal agency making the award or loan commitment. Include at least one organization level below agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the federal program name or description for the covered federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.
8. Enter the most appropriate federal identifying number available for the federal action identification in item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number, the application/proposal control number assigned by the federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered federal action where there has been an award or loan commitment by the Federal agency, enter the federal amount of the award/loan commitments for the prime entity identified in item 4 or 5.
10. Enter the full name, address, city, state, and zip code of the lobbying entity engaged by the reporting entity identified in Item 4 to influence the covered federal action.
11. Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last Name, First Name and Middle Initial (Ml).
12. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying entity (Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.
13. Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment.
14. Check all boxes that apply. If other, specify nature.
15. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with federal officials. Identify the federal officer(s) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that were contacted.
16. Check whether or not a continuation sheet(s) is attached.
17. The certifying official shall sign and date the form, and print his/her name title and telephone number.
Public reporting burden for this collection of information is estimated to average 30-minutes per response, including time for reviewing instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. SFLLL-Instructions Rev. 06-04
LPP 13-01 May 8, 2013
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Local Assistance Procedures Manual Exhibit 12-B
Bidder’s List of Subcontractors (DBE and Non-DBE)
Exhibit 12-B: Bidder’s List of Subcontractor (DBE and Non-DBE) - Part 1 As of March 1, 2015 Contractors (and sub-contractors) wishing to bid on public works contracts must be registered with the State Division of Industrial Relations and certified to bid on Public Works contracts. Please register at https://www.dir.ca.gov/Public-Works/ContractorRegistration.html. The local agency will verify registration of all contractors and subcontractors on public works projects at bid and thereafter annually to assure that yearly registration is maintained throughout the life of the project.
In accordance with Title 49, Section 26.11 of the Code of Federal Regulations, and Section 4104 of the Public Contract Code of the State of California, as amended, the following information is required for each sub-contractor who will perform work amounting to more than one half of one percent (0.5%) of the Total Base Bid or $10,000 (whichever is greater).
FEDERAL PROJECT NUMBER:
Photocopy this form for additional firms.
Subcontractor Name & Location Line Item & Description Subcontract Percentage of Bid Item
Contractor License Number DBE
(Y/N) DBE Cert Number Annual Gross Receipts
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
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Distribution – Original: Local Agency File; Copy: DLAE w/Award Package
September 2021
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Local Assistance Procedures Manual Exhibit 12-B
Bidder’s List of Subcontractors (DBE and Non-DBE)
Exhibit 12-B: Bidder’s List of Subcontractor (DBE and Non-DBE) - Part 2 In accordance with Title 49, Section 26 of the Code of Federal Regulations, the Bidder shall list all subcontractors who provided a quote or bid but were not selected to participate as a subcontractor on this project.
FEDERAL PROJECT NUMBER:
Photocopy this form for additional firms.
Subcontractor Name & Location Line Item & Description Subcontract Amount
Percentage of
Bid Item
Subcontracted
Contractor License Number DBE
(Y/N) DBE Cert Number Annual Gross Receipts
DIR Reg Number
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
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years
NAME < $1 million
< $5 million
< $10 million
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NAME < $1 million
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Distribution – Original: Local Agency File; Copy: DLAE w/Award Package
September 2021
West & Associates Engineering, Inc. 78 Anacapa Court, Foothill Ranch, CA 92610 949.716.7670 | 714.728.8082 [email protected]
CITY OF CALEXICO
WEAKLY ST IMPROVEMENT PROJECT
FEDERAL AID PROJECT NO. CML-5168 (032)
FINAL BASE BID COST ESTIMATE (03.13.2025)
BASE BID SCHEDULE
Item Description Qty Unit Unit Price Total Price
1 Mobilization & Demobilization
(Not to Exceed 5% of Total Bid) 1 LS $30,000 $30,000
2 Traffic Control 1 LS $15,000 $15,000
3 Water Pollution Control 1 LS $10,000 $10,000
4 Demolition 1 LS $35,000 $35,000
5 PCC Curb & Gutter 1,206 LF $130 $156,780
6 AC Pavement (Full-Depth AC & Base) 30,050 SF $16 $480,800 7 New Fire Hydrant Assembly 1 EA $16,000 $16,000
8 New Water Service 4 EA $3,800 $15,200
9 New Sewer Service 4 EA $4,200 $16,800
10 New Street Light 2 EA $18,000 $36,000
Combined Subtotal (Rounded) $812,000
Contingency (Rounded) $81,000
TOTAL (rounded) $893,000
West & Associates Engineering, Inc. 78 Anacapa Court, Foothill Ranch, CA 92610 949.716.7670 | 714.728.8082 [email protected]
CITY OF CALEXICO
WEAKLY ST IMPROVEMENT PROJECT
FEDERAL AID PROJECT NO. CML-5168 (032)
FINAL BASE BID COST ESTIMATE (03.13.2025)
BID ALTERNATE SCHEDULE
Item Description Qty Unit Unit Price Total Price
1A Additional PCC Curb & Gutter 80 LF $125 $10,000
2A PCC Sidewalk 5,350 SF $26 $139,100
3A Commercial Driveway Approach 2 EA $4,500 $9,000
4A Curb Ramp (ADA Pedestrian Access Ramp) 2 EA $11,500 $23,000 5A 2” Grind & Overlay (ARHM GG-C) 1,000 SF $3 $3,000
6A Relocate/Extend Existing Fire Hydrant Assembly
at Station 16+52 1 EA $9,500 $9,500
7A
Coordination with IID and/or Utility Companies for Removal and Relocation of Existing Power Poles (6), Overhead Wires/Conduits, Service Risers, & Appurtenances. All Work Performed by IID. (Time & Materials Allowance to Cover Scheduling and Management of Contractor’s Work around IID and Utility Company work. Estimated Hourly Rate for Contractor’s Project Manager/Superintendent. See General Provisions 7.3.5.1(a) for further description of this Bid Item). 80 HRS $125 $10,000
8A
Furnish & Install New Conduit/Wire, and Pull Boxes Along North Side of Weakley Street for Base Bid Streetlights (2). One (1) 1.5” PVC Sch. 80 Conduit, Concrete Encased, with #8 AWG. Three (3) Pull Boxes with Fusing and Grounding.
400 LF $35 $14,000
9A Additional Street Light 1 EA $18,000 $18,000
10A
Furnish & Install Additional New Conduit/Wire, and Pull Boxes Along North Side of Weakley Street for Additional Streetlights (1). One (1)
1.5” PVC Sch. 80 Conduit, Concrete Encased, with #8 AWG. Two (2) Pull Boxes with Fusing and Grounding.
184 LF $35 $6,440
11A
Furnish & Install New Conduit/Wire Across Weakley Street (Easterly Side at Station 15+85) as Shown on Plans. Two (2) 5” PVC Sch. 80 Conduits, Concrete-Encased at 3’ depth (2’ min at crossings). StubOut at Southerly Property Line at APN 058-030-052 70 LF $50 $3,500
Combined Subtotal (Rounded) $246,000
Contingency (Rounded) $25,000
TOTAL (rounded) $271,000
City of Calexico
Department of Public Works
July 7, 2026
2415 IMPERIAL BUSINESS PARK DR. SUITE B
IMPERIAL, CA 92251
PHONE: (760) 545-0162
FAX: (760) 545-0163
CIVIL ENGINEERING
CONSTRUCTION MANAGEMENT
LAND SURVEYING
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES
FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
1 July 7, 2026
Office of the City Clerk, City Hall
City of Calexico
608 Heber Avenue
Calexico, CA 92231
SUBJECT: PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD IMPROVEMENTS
Dynamic Consulting Engineers, Inc. (DCE) appreciates the opportunity to present this proposal to the City of Calexico for Professional Construction Management and Inspection Services. Dynamic Consulting Engineers, Inc. has assembled an exceptional team with extensive experience in Construction Management and Inspection of similar projects.
Dynamic Consulting Engineers, Inc. was founded with the vision to provide clients with high quality work in a timely manner. It is our commitment to go above and beyond and provide our clients with an exceptional level of service. Our project managers and engineers are dedicated to completing projects on time no matter how challenging schedules are. With utmost integrity, we believe we have assembled a project management and inspection team that is not only committed to assisting the City on this important project but share the same intrinsic goals of preserving the public’s interests.
DCE has teamed up with Sierra MTI for Materials Testing, Labor Compliance of Southern California for Labor Compliance to provide the city with an exceptional team with a great deal of experience.
Our project management and inspection team is especially well suited to provide professional services on this project as we have extensive experience working on similar projects throughout the Imperial Valley and in the City of Calexico.
In closing, we are excited about the possibility of serving you and the possibility to provide the City our expertise with similar projects. Thank you for your consideration. If there are any questions or comments please feel free to contact me at (760) 545-0162.
Sincerely,
Carlos Beltran, P.E.
Principal Engineer
DCE DIR Registration No. 1000007077 (Expires 06/30/2027) PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
2 TABLE OF CONTENTS
DCE COMPANY INFORMATION……………………………………………………………………………………………..…3 EXECUTIVE SUMMARY…………………………………………………………………………………………………………..…4 PROJECT UNDERSTANDING…………………………………………………………………………………………..…4 COMPREHENSIVE EXPERIENCE……………………………………………………………………………………..…5 COORDINATION AND COMMUNICATION …..………………………………………………………………..…5 SCOPE OF WORK FOR FIELD INSPECTIONS…..……………………………………………….………………..........…6 SCOPE OF WORK FOR CM AMD PROJECT ADMINISTRATION……………………….………………..........….6 PROJECT APPROCH ……………….…………………………….……………………………………………………………….….8 KNOWLEDGE OF LOCAL ENVIRONMENT……………….…………………………………………………………..….…10 PROJECT PERSONNEL ORGANIZATIONAL CHART AND TEAM QUALIFICATIONS………….……….……11 RESUMES…………………………………………………………………………………………………………….………..…12 EXPERIENCE IN CM AND INSPECTIONS OF FEDERALLY FUNDED PROJECTS……….………….……….…15 COST PROPOSAL FORM 10-H ..………………………………………………………………………………………….….…16 PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
3 COMPANY INFORMATION
Dynamic Consulting Engineers is a California
Corporation located at:
2415 Imperial Business Park Drive, Suite B
Imperial, CA 92251
City of Calexico Business License No. 211238
Federal Tax ID Number 26-1842803
DCE has maintained a stable financial history.
Contact Person Authorized to Respond to RFP:
Carlos Beltran, P.E. President
2415 Imperial Business Park Dr. Ste B
Imperial, CA 92251. Phone: (760) 545-0162
email: [email protected]
COMPANY PROFILE
Dynamic Consulting Engineers, Inc. (DCE) is a
professional corporation that provides
multidisciplinary engineering, land surveying
and construction management services. DCE
professional engineers and professional land
surveyors have substantial experience working
in large scale capital improvement projects
throughout the southern California desert
region. DCE continues to provide exceptional
service to the public and private sectors and
continues to work well with local public
agencies including local cities, county and water
and irrigation districts. DCE has been providing
Construction Management and Inspection
Services for local municipalities and IID for
over 13 years.
DCE is certified by the Department of
Transportation as a Disadvantaged Business
Enterprise (DBE No. 37931).
DCE is has been in Good Financial Status since
the start of the Company in 2008.
EXPERIENCE AND SERVICES
CIVIL ENGINEERING
• Street Improvements
• Grading and Drainage Design
• Water Distribution Systems, Sanitary
Sewer Collection Systems and Storm
Drainage Facilities.
• Water and Sewer Pump Station Design
• Water, Sewer and Storm System Master
Planning, including Infrastructure
Capacity Analysis
• Structural Engineering
• Design of Pipelines and Open Channels
• Design of Hydraulic Structures
CONSTRUCTION MANAGEMENT (CM) AND
NSPECTIONS:
• CM and Inspections for small and major
development projects
• CM and Inspections for Street
Improvement Projects
• CM and Inspections for Industrial and
Commercial Projects
• Preparation of Traffic Control Plans
• Constructability Review and Plan Check
• Cost Estimates, Construction Reports,
Scheduling and Document Control
• Risk Management/Claims Management
LAND SURVEYING
• Boundary and Topographic Survey
• Tract Maps and Record of Surveys
• Global Positioning Surveying (GPS)
• Right of Way Mapping and Engineering
• Level Loops and As-built Surveys
• Construction Staking
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
4 EXECUTIVE SUMMARY
Dynamic Consulting Engineers, Inc. (DCE) is pleased to present this proposal to the City of Calexico. DCE has a simple, yet efficient company structure, which stresses client satisfaction, quality project management, and efficient technical excellence.
We are pleased to offer our experience in inspections and construction management projects that are similar to this project. We are excited to have the opportunity to present our proposal because these are the type of projects that are very important for the City of Calexico. We understand the driving forces of this proposal and are prepared to undertake the challenge of providing solutions that adhere to the city’s intrinsic goals and missions.
DCE is well suited to provide construction management and inspection services for this project since our team has direct experience working on projects similar to this project and within the Imperial Valley.
DCE has direct experience working on design and inspections of concrete structures including surface concrete improvements, sidewalks driveways, curb and gutter and ADA ramps. DCE has extensive experience providing inspection services for numerous paving projects throughout the Imperial Valley.
PROJECT UNDERSTANDING
The City of Calexico is requesting proposals from professional engineering firms to assist the City with construction management and inspections for the Weakley Road Street Improvements Project.
The purpose of this request is for the Construction Management team to assure the City the project is constructed according to the approved plans and specifications and per LAPM requirements.
The work for this project includes the demolition of existing debris in the area, removal, scarification and re-compaction of subgrade, installation of a new asphalt pavement section comprised of Class II Base and Asphalt Concrete. The project also includes the installation of new curb and gutter, ADA ramps, sidewalks, driveways, installation of new utilities such as water lateral services, sanitary sewer lateral services and street lights, and the relocation of existing power poles and overhead conduits/wire.
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
5 COMPREHENSIVE EXPERIENCE
Comprehensive Experience Provides Knowledge of the Local Environment and Relevant Project Issues. DCE has been providing professional services to local public agencies in Imperial Valley for over sixteen years. Our staff is very knowledgeable of the City of Calexico standards and specifications, contracts, terms and conditions, billing procedures and project administration. Our staff continues to work successfully with City staff over the years.
The Project Team will be led by Frank Fiorenza, P.E. Frank has been working on public works projects for the last 30 years and has worked for the County of Imperial Public Works Department and Imperial Irrigation District Water Department. Mr. Fiorenza is a registered Civil Engineer with a lot of experience in design and construction management and inspection of surface and street improvements projects throughout Imperial Valley.
COORDINATION AND COMMUNICATION
Coordination and Communication Provides Streamlined and Efficient Delivery of Services.
Our team is very knowledgeable of the City of Calexico and the stakeholder’s standards and specifications, contracts, terms and conditions, billing procedures and project administration.
Our team understands that the City has a high-level of responsibility and accountability in completing this project. DCE will maintain close communications with all stakeholders in this project including the City of Calexico, the General Contractor, local businesses, local residents and IID.
Our goal is to be efficient and highly responsive to all stakeholders in this project especially the City of Calexico. Our technical team has sufficient resources and specialized expertise that will work in concert with this project’s mission. We believe communication and documentation to be the most essential functions of Construction Management and Inspection Services. We stand ready to serve with integrity, trust and respect as an extension of your organization.
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
6 SCOPE OF WORK FOR FIELD INSPECTIONS
• Site Work for Demolition, Excavation, Backfill, Embankment and Compaction: Our team of inspectors and construction managers will assure the City of Calexico that excavation meets CAL OSHA requirements for Excavation, Trenching and Earthwork.
DCE understands that Safety is the most important factor in any project. DCE inspectors and/or project manager will perform a visual inspections to assure any excavation meets OSHA requirements.
• Site Improvements Including Concrete Work and Asphalt Concrete Paving: DCE inspector along with the Geotechnical Technician will work closely to make sure backfill and placement of base material is properly placed and compacted. DCE inspection team will also inspect the placement of Concrete Flat Work and the Placement of Asphalt Concrete Pavement. Our geotechnical consultant will collect concrete samples and perform strength test breaks to make sure concrete meets specifications. Also, the geotechnical testing consulting will perform the required AC concrete pavement test per specifications and City of Calexico QAP manual and LAPM requirements.
SCOPE OF WORK FOR CONSTRUCTION MANAGEMENT AND PROJECT ADMINISTRATION • Attend Progress Meetings: DCE Project Manager and Inspector will attend project progress meetings with City and local agencies as required. DCE will coordinate with City of Calexico and Contractors construction schedule and material deliveries. DCE will provide construction updates, project progress, schedule updates and set milestones DCE will also coordinate with local residents traffic control and road closures as required. DCE will also coordinate with utility companies work and construction schedules.
• Assist C&R or Project Manager, Submittals, Schedules, Procurement of Material: DCE Project Manager will coordinate and assist the City of Calexico Public Works Department with submittal reviews and approvals, preparing and updating project schedule, procurement of material, preparation of applications to obtain encroachment permits with local municipalities and state and federal agencies. DCE will also assist the City and Contractor with general and specific Dust Control Plans per Imperial County Air Pollution Control District.
• Daily Reports: DCE inspector will prepare daily construction inspection reports. These reports will summarize daily working hours, list of contractors onsite, equipment onsite, PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
7 visitors, problems encountered, construction activity summary and daily photographs with descriptions.
• Weekly Statement of Working Days: The Resident Engineer (RE)/CM will prepare the “Weekly Statement of Working Days” (Exhibit 16-A) and will keep daily reports on Exhibit 16-C “Resident and Assistant Engineer’s Daily Report”. Photos will be printed and attached to the reports. In addition, a weekly overview of the project will be completed by the Resident Engineer and placed in the files.
• Contractor Pay Applications: The RE/CM will review the pay applications from the contractor and compare to the daily reports of the resident engineer. Any discrepancies will be resolved with the Contractor prior to sending the applications to the City for payment. The final pay application will conform to the format in Exhibit 17-D of the LAPM.
• RFI’s: DCE will assist in processing the RFI’s. DCE will review change order requests and claims from the Contractor and will make recommendations to the City. Any change orders will be in accordance with the LAPM manual.
• Labor Compliance: DCE and Labor Compliance Consultants of Southern California will verify contractor compliance with the prevailing wage (per LAPM 16.11 “Labor Compliance”) and EEO requirements for the project. This includes interviews per Exhibit 16-N (or 16-P for Spanish) of the LAPM (one per week per trade). A subconsultant who specializes in this type of work will be used. DCE will assist the County with DBE compliance documentation.
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
8 PROJECT APPROACH
DCE’s philosophy for providing management of the construction activities are as follows:
Making a project a success by:
• Communicating effectively with the Client, Contractor, affected residents and utility companies, and working in a partnership with the Contractor. Constant and open communication with the affected public goes a long way to contributing to the success of the project. Community relationships are important and we work hard to ensure that we communicate and address any concerns in the community for all projects.
• Providing full time inspection that assures the project is built according to the plans and specifications. In some cases flexibility is important. Many times the Contractor has very good ideas on how to solve problems in the field. We believe in listening to all sides and recommending the best alternative, even if it is not our own. • Providing a QA/QC effort focused on:
o Safety Management
o Risk Management
o Contract Administration
o Change Order Management
o RFI Management
o Submittal Management
o Document Management
o Progress Meetings
o Photo Management
o Dispute/Claims Management
o Scheduling Milestones and Management
o Reporting (Daily, Monthly, Accident, Special)
o Schedule of Values/Pay Applications
o QA/Inspection
o Community Relations
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
9 Prevent delays by:
• Review and analyze the Contractor's schedule before construction. If there are any potential for not meeting milestones, we will review those items with the Contractor and assist with a solution.
• Responding to issues that arise quickly. It is imperative that issues be solved quickly before they turn into potential claims. We will work with the Contractor to find solutions that all parties agree to.
• Responding to RFIs and Submittals quickly. We believe that responses to RFIs and Submittals should be done immediately. Sometimes the Contractor will need to stop work until a response is received. If possible we address questions in the field, and base our answers on the plans and specifications. If there is not an answer in the plans and specs we use our engineering experience to recommend a solution that the City approves.
Prevent Claims by:
• Providing staff with significant and relevant project experience. The staff will become intimately familiar with the plans and specifications and must be proactive to be able to resolve issues at the lowest levels before any issues arise. This is very important for claims management. We will provide all of the skills needed to cover the specialized required areas such as earthwork and special inspections (dewatering, bore and jack).
• Documenting, documenting, documenting - Ensuring that the project documentation is kept organized and available for the City to review. Keeping excellent field notes and daily reports, including a plethora of project photos. • Listening to the Contractor's concerns and sincerely working together for a mutually acceptable solution. We are sensitive to the need to have a seamless team that integrates the City’s staff and the design engineer. We believe that we can give the City well-rounded input based on our experience for construction contract decision making.
• Keeping it professional - treating each stakeholder in a professional and consistent manner. Once the contractors know our expectations, see that the documents are being interpreted in a consistent manner, and that all stakeholders are being treated in a fair and equitable manner, they will respond in a like manner. This will create fewer problems in administering the project. The contract documents set the standards of construction and the interpretation of these documents in a reasonable manner will make for a harmonious construction management atmosphere.
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
10 QUALITY CONTROL PROCEDURES
Our team has an exceptional track record on work performance with both the public and private sector. The fundamental reason for our successful performance is that we are committed to understanding the client's needs. Quality Control is a continuous process used at milestones and on a daily basis as work proceeds from desk-to-desk, discipline-to-discipline and consultant to client.
KNOWLEDGE OF LOCAL ENVIRONMENT
Dynamic Consulting Engineers, Inc. is a local firm. The principal engineers and surveyors have been working in Imperial County for over 26 years and are very knowledgeable of the City of Calexico, local municipalities, Imperial Irrigation District, Caltrans and Imperial County permitting, ordinances, regulations and requirements. Our engineers and inspectors have extensive experience working with local public agencies.
Our office is conveniently located in Imperial County and our staff is available to meet with City staff on this project within minutes. Dynamic Consulting Engineers, Inc. will work closely with the city’s project management team and engineers to assure the City the project is completed per plans and specifications, precisely and in a timely manner.
DCE’s engineers and inspectors continue to work closely with local municipalities including the City of Calexico. Our staff has extensive experience coordinating projects with Imperial County Public Works Department, Imperial County Planning Department, Air Pollution Control District, Caltrans, Army Corps of Engineers, CA Fish and Game and local utility companies.
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
11 PROJECT PERSONNEL ORGANIZATIONAL CHART AND TEAM QUALIFICATIONS DCE proposes that Frank Fiorenza, P.E., be the Project Manager and main contact for this project.
Mr. Fiorenza has been working in Imperial County for over 30 years. Mr. Fiorenza has extensive experience working with local public agencies including the City of Calexico, IID and County of Imperial Public Works. Mr. Fiorenza is very knowledgeable of the local standards and specifications.
City of Calexico
Public Works Department
Jesus Villegas, Director / Fernando Williams, EIT
Our team is committed to providing the City of Calexico exceptional service. Our dedicated project managers and inspectors are available to work anytime, including weekends and around the clock if needed to complete this project on time.
DCE will include Sierra Materia Testing for QA Testing and Labor Compliance of Southern California for Labor Compliance as part of the CM and Inspections Team.
Frank Fiorenza, P.E.
Project Manager
Lead Inspector
Project Inspectors
Roberto Romo
David Beltran, PLS
Inspections and
Surveying / As-Builts Sierra MTI
Material Testing
Labor Compliance
Crystal Ransdell
FRANK FIORENZA, P.E.
Project Manager
Frank has 31 years combined experience, working as a P.E. for County of Imperial Department of Public Works, and the Imperial Irrigation District on a variety of road, bridge, landfill, municipal, water and drain canals, pipelining and structure projects within the County. He has coordinated with all local agencies, Caltrans, Bureau of Reclamation, and private sector developers in a wide range of civil engineering and construction projects. He has been involved in the planning, design and engineering, plan checking, construction inspection and management of projects under contract. He has expertise in obtaining grant funding, program management and final reporting and invoicing of federal and state funded transportation projects. With 19 years at County of Imperial as Deputy Director of Public Works-Engineering and 11 years at Imperial Irrigation as Principal Engineer, Frank is well versed in the broad base of civil engineering within the Imperial Valley, whether planning, design, engineering, plan checking, project development for road and street transportation improvements, subdivisions or utility relocations.
Project Experience
New River Improvement Project – Calexico Reach, City of Calexico/CA Department of Water Resources, Calexico, CA. Construction Manager overseeing all construction activities of the New River Improvements Project. Construction Included diversion structure, 8,200 LF of 72 inch diameter pipe, pump station, 5,000 LF of 16 inch diameter force main, outlet structure and grading of New River banks. Responsible for coordination between Contractor, City of Calexico and CA State Water Resources. Mr. Fiorenza was responsible for review and approval of all contractor invoices and change orders. Project administered by the City of Calexico and Funded by the California Department of Water Resources. Project Construction Cost $42,500,000.
IID – All American Canal Sludge Piping Replacement Project at Imperial Dam - Construction Management and Inspections. Currently assisting the Imperial Irrigation District with construction management and inspection services on this project. The project includes the replacement of 80-year old basin sludge steel pipes. The steel pipes range in diameter from 14.4 inches to 36 inches and total approximately 2,800 LF for the (2) two pipes that will be replaced. The steel pipeline is located under the desilting basins in tunnels spanning approximately 1,300 ft in length. Mr. Fiorenza is assisting IID with weekly meetings coordination, project coordination between IID, Bureau of Reclamation and Contractor and reviewing contractor’s pay applications. 2022-2011, Imperial Irrigation District– As Principal Engineer, supervised seven (7) engineers and technicians in the design, bidding, and construction/construction management of water department capital and customer projects. Typical projects include pipelining, canal lining, structure replacements, driveway access crossings.
Specialty projects included the Managed Marsh Phase 2 and 3 and technical support for IID General Services & Energy department for review, design and construction support of civil projects including parking lots, driveways, substation & generator pads. Assigned and reviewed engineering requests for proposals, engineering studies, design plans, calculations and projects for procurement, bidding, construction and provided oversight review of construction management by consultants.
1992-2011, County of Imperial Department of Public Works – As Deputy Director of Public WorksEngineering, managed and supervised the engineering section to provide plan checking/reviewing, design, bidding, procurement of consultants, construction management of public works/civil projects under construction.
Prepared County’s Design Guidelines Manual for adoption of standards for use within Imperial County. Served as acting Director of Public Works 8 months, served as Environmental Evaluation Committee member, Reviewed EIRs and Traffic Studies/Reports, made conditions of approval on wide variety of public and private development projects affecting County roads, bridges, transportation and solid waste sites, provided technical support and coordinated with County, State, Federal agencies on road/bridge transportation, solid waste and storm water issues within Imperial County. Served as main technical support to Director of Public Works.
Education
B.S. Civil Engineering, San
Diego State University
(SDSU; 1987
Registrations
Professional Engineer, Civil,
CA, No. 45683
Years of Professional
Experience
31 years
ROBERTO ROMO
Project Engineer / Inspector
Mr. Romo works as a field senior inspector and as a project engineer. Roberto has over 22 years of experience working on large capital improvement projects in the public sector as project inspector. His work and academic experience provides a broad-base, multi-disciplinary background in the field of civil engineering. Roberto is responsible for inspections of street improvement projects, water and sewer improvement projects for the City of El Centro, City of Calexico, City of Imperial, IID and the County of Imperial. Roberto is very knowledgeable of the local agencies and Caltrans standards and specifications as well as the City of El Centro Standards and Specifications Project Experience
New River Improvements Project – Calexico Reach, City of Calexico/CA Department of Water Resources, Calexico, CA. Project inspector overseeing construction activities of the New River Improvements Project.
Construction Included diversion structure, 8,200 LF of 72 inch diameter pipe, pump station, 5,000 LF of 16 inch diameter force main, outlet structure and grading of New River banks. Prepared daily construction reports.
Project administered by the City of Calexico and Funded by the California Department of Water Resources.
City of El Centro Imperial Ave. Extension Phase 1 and Phase 2, El Centro, CA. Provided inspection services for all construction activities for both Phase 1 and Phase 2 of the Project. Project included roadway extension from Interstate 8 to Dannenberg Drive. Project also included new sidewalks, driveways, curb and gutter, storm drain collection system, street lighting and a new signal light at Wake Ave. and Imperial Ave. Responsible for coordinating work with the City, Contractor, Caltrans, IID Energy and Water Department. Prepared daily inspections reports, quantity sheets and assisted the Construction Manager with Contractor Pay Applications.
Dogwood Road Construction Management and Inspections Between Villa Avenue and Commercial Avenue, El Centro, CA. Provided inspection services for all construction activities. Project included roadway improvements and rehabilitation. Responsible for coordinating work with City, Contractor, Railroad Company, IID Energy and Gas Company. Prepared daily inspections reports, quantity sheets and assisted the Construction Manager with Contractor Pay Applications.
City of El Centro- Waterman Avenue Extension Project Project’s Full-Time Inspector – Project Inspector.
This project consisted of extending the existing road and installation of a new traffic signal light at the intersection of Waterman Ave and Bradshaw Ave. Responsible for ensuring that the project was constructed per the plans and specifications. Responsible for coordinating with all Agencies throughout the project. Worked in conjunction with Resident Engineer preparing Change Orders, Quantity Estimates and Submittal reviews.
City of Imperial-Aten Blvd and Dogwood Road Signalization and Intersection Project Project’s Field FullTime Inspector - This project consisted of the reconstruction of the intersection and installation of streetlights and traffic signals. Provided construction inspections to ensure contractor complied with plans and specifications. I was involved in coordination all Agencies throughout the project. Worked in conjunction with Resident Engineer preparing Change Orders, Quantity Estimates and Submittal reviews. Maintained records of construction activities.
City of Holtville-Wastewater Outline Pipeline and Residential Wastewater Pipelines Replacement Project Project’s Full-Time Inspector - In charge of overseeing the construction for water distribution system and upgrade for the sewer collection system improvements. Responsible for coordination of the project with Funding Agencies (USDA and NADB) and the City of Holtville. Review and process Change Orders and payment requests. Worked in conjunction with Resident Engineer managing the project.
Education
B.S. Civil Engineering, Cal
Poly Pomona
Years of Experience
22 years
DAVID BELTRAN, P.L.S.
Survey Manager
Mr. Beltran is a cofounder of Dynamic Consulting Engineers and a registered professional land surveyor with more than twenty years of experience in the industry. David has broad experience in coordinating survey services for largescale projects for private developments and local agencies. He is also experienced in the preparation of topographic surveys, Subdivision Maps, Record of Surveys, Right of Way Mapping and construction staking.
Mr. Beltran has substantial experience working in topographic survey projects in Imperial County. David also has substantial experience preparing record maps locally and is very knowledgeable of the County of Imperial guidelines.
Project Experience
County of Imperial, On Call Plan Check, Survey Maps Plan Checker, Mr. Beltran has been providing plan checking services to the County of Imperial for over ten years. Plan Checking services include review of records of survey, legal descriptions, tentative maps and parcel maps.
City of Imperial, On Call Plan Check, Survey Maps Plan Checker, Mr. Beltran is currently providing Survey Maps Plan Checking Services. Plan check includes review of records of survey, legal descriptions, tentative maps and parcel maps.
City of Calexico, On Call Plan Check, Survey Maps Plan Checker, Mr. Beltran is currently providing Survey Maps Plan Checking Services. Plan check includes review of records of survey, legal descriptions, tentative maps and parcel maps.
Survey Benchmark Elevation Adjustment Due to Earthquake Movement Project; FEMA-1911-DR Baja Earthquake; FEMA ID 025-99025-00 CalEMA ID 025-00000; County of Imperial Project No. 5212 EQ. (Imperial County, State of California) Responsible for the adjustment of the Primary GPS network of the Imperial County’s geodetic control system. The network consisted of 167 existing monuments. The existing survey monuments were correlated to the Continuous GPS (CGPS) and the California Real Time Network (CRTN) stations using California Spatial Reference Center (CSRC’s) and National Geodetic Survey (NGS) database. The final geodetic coordinates were presented on one datum; NAD83(2011), epoch of 2010.0.
Clark Road Bridge Emergency Replacement Over the Central Main Canal, Imperial County, CA. Prepared the topographical surveying, right of way mapping, new roadway design and structural design of bridge abutments, drilled piers and bridge deck.
N. International Avenue Improvement Project, City of Calipatria, CA. Prepared the preliminary design report, which included and identified design parameters, existing conditions, existing infrastructure, site topography, existing utilities, and hydrology and storm drain conditions. Prepare right of way maps.
City of Brawley Ocotillo Springs Class II Bike Lanes and Sidewalks Installation, Brawley CA. Design support.
Mr. Beltran prepared the topographic survey map and identified existing right of way and easements for this project.
Mr. Beltran also assisted with the design of the Class II Bike Lanes and New Sidewalk Improvements throughout many streets in the City of Brawley.
County of Imperial, Niland Main Street Improvements Projects Phase1 and Phase 2, Niland, CA, Design Support, Responsible for the field topographic survey and preparation of the topographic base map and right of way maps.
Construction Staking for Numerous Public Works Projects: Have been continuously providing construction staking for numerous public works projects in Imperial Valley including projects administered by the County of Imperial, City of Calexico, City of Brawley, City of Imperial and numerous water districts. Mr. Beltran been providing construction staking services in Imperial Valley for over 20 years.
Education
B.S. Civil Engineering, Cal
Poly Pomona
Registrations
Professional Land Surveyor,
CA, No. LS 8482
Years of Experience
23 years
PROPOSAL FOR CONSTRUCTION MANAGEMENT, SERVICES FOR BID 2026-400 CML 5168(032) WEAKLEY ROAD
IMPROVEMENTS
15 EXPERIENCE AND TECHNICAL SUPPORT
Dynamic Consulting Engineers, Inc. Project Managers and Inspectors have extensive and recent experience working on projects similar to this one.
Our staff has recent experience providing CM and inspections for Federally Funded Street improvement projects including:
• City of El Centro Imperial Avenue Extension Street Improvements Phase 1 from I-8 to Wake Ave. Current Project (Estimated Completion Date May2024) Federal Project No STPL-5169(049)
• City of El Centro Imperial Avenue Extension Street Improvements Phase 2 from Wake Ave to Dannenberg Drive. Current Project (Estimated Completion Date May 2024) Federal Project No STBGL-5169(054)
• City of Holtville Cedar Ave. Sidewalk Improvements from 4th Street to 5th Street. DCE provided CM and Inspections. Federal Project No CML-5174(030) • City of Holtville Cedar Ave. Ninth Street Improvements from Beale Ave to Ash Ave. DCE provided CM and Inspections. Federal Project No CML-5174(031) • County of Imperial Rio Vista Street Improvements from San Diego Ave to Holt Ave. DCE provided CM and Inspections. Federal Project No CML-5958(105) • County of Imperial Rio Vista Street Improvements from San Diego Ave to Holt Ave. DCE provided CM and Inspections. Federal Project No CML-5958(105) • County of Imperial Rio Vista Street Improvements from Holt Ave to Heil Ave. DCE provided CM and Inspections. Federal Project No CML-5958(106) • County of Imperial Zenos Road Improvements. DCE provided CM and Inspection for Zenos Road Improvements for County near Holtville CA, Project Completed December 2023.
DCE understands that Safety is the most important factor in any project. DCE enforces contractor and personnel working at the project site to work in a safe work environment. Our inspectors require contractor to regularly conduct safety tailgate meetings. Dynamic Consulting Engineers, Inc. staff has extensive experience working on Capital Improvement Projects for local public agencies throughout Imperial Valley. Our professional engineers and project management team is very knowledgeable of the local standards and specifications.
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 7/7/2026
DIRECT LABOR
Hours
120
Field
Inspector
Prevailing
Wage Rate
300
60 LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see Antcipated Salary Increases page for calculations) c) Total Direct Labor Costs [(a) + (b)] $ 38,835.00
INDIRECT COSTS
d) Fringe Benefits ( Rate: 0.00% ) e) Total Fringe Benefits [(c) x (d)] $ - f) Overhead ( Rate: 110.00% ) $ 42,718.50
h) General and Administrative ( Rate: 20.00% ) i) Gen & Admin [(c) x (h)] 7,767.00 $ j) Total Indirect Costs [(e) + (g) + (i)] $ 50,485.50
FIXED FEE
k) TOTAL FIXED FEE [(c) + (j)]* fixed fee 0% ] $ -
Quatity Unit
l) TOTAL OTHER DIRECT COSTS $ -
Subconsultant 1: $ 10,500.00
Subconsultant 2: $ 17,000.00
Subconsultant 3: $
Subconsultant 4: $
$ 27,500.00
$ 27,500.00
$ 116,820.50
CML-5168(032)
Classification/Title Name Actual Hourly Rate Total
Exhibit 10-H1 Cost Proposal
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Design, Engineering and Environmental Studies)
Dynamic Consulting Engineers, Inc
Project Administration Roberto Romo $35.00 $ 2,100.00
$ -
Construction Manager Frank Fiorenza, P.E. $78.00 $ 9,360.00 Roberto Romo $91.25 $ 27,375.00
$ -
$ -
$ -
$ -
$0.00 $ -
$0.00 $ -
$ 38,835.00
$ -
g) Overhead [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Description of Item Unit Cost Total
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Labor Compliance Consultants of Souther California
Sierra Material Testing
(m) TOTAL SUBCONSULTANS' COSTS
$0.00 $ -
$0.00 $ -
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]
Prime Consultant Subconsultant 2nd Tier Subconsultant
January 2020
www.neiaw.com
High Quality, Client-Focused Solutions.
July 7, 2026
City of Calexico
Public Works Department
549 Pierce Avenue
Calexico, CA 92231
Attention: Mr. Fernando Williams, EIT, LSIT
Reference: Construction Management Services for Weakley Street Improvements Project; Federal-Aid Project No. CML 5168(032)
Dear Mr. Williams,
Nicklaus Engineering, Inc. (Nicklaus) is pleased to present this proposal to the City of Calexico (City) for Construction Management Services for the above-referenced project. Our fee is based on the Request for Proposals emailed on June 26, 2026, and the response to questions emailed on June 29, 2026. We understand the scope of work to include, in general, the following:
Pre-Construction Services
Prior to construction, and as part of the Construction Management services, we understand our scope of work to include the following:
Review of Plans, Specifications, and Addendums.
Pre-Construction Meeting preparation and coordination. Pre-Construction Meeting.
Pre-Construction Meeting minutes.
Construction Services
Per the project Bid Documents and Specifications, the General Contractor has a 60-working-day performance period. During construction and as part of the Construction Management services, we understand our scope of work to include, in general, the following:
Full-time on-site inspection while the General Contractor is performing work on the project site. Weekly construction meetings with weekly written summaries. Reviewing invoices and preparing progress payments with quantification sheets included. Determine the need for initiating and preparing Change Orders, including detailed descriptions of changes, extra work, basis for payment, and time adjustments.
Tracking of RFI’s and coordination with the City.
Tracking/approving of submittals and coordination with the Designer of Record. Perform, oversee, and coordinate all required material testing. Understand and oversee Encroachment Permits.
Monitor project safety and Storm Water Pollution Prevention as needed. Perform Labor Compliance.
Pre-final Inspection and punch list.
Final inspection and punch list.
Coordinate and conduct mid-construction audit review with Caltrans.
www.neiaw.com
High Quality, Client-Focused Solutions.
Post-Construction Services
After construction, and as part of the Construction Management services, we understand our scope of work to include the following:
Project Summary Report.
As-built coordination and Project Closeout with the City. Coordinate and conduct final audit review with Caltrans.
We will maintain all project records and ensure they are available for review or audit. Records will be retained for at least three (3) years, beginning from the date the final voucher is submitted. These records will clearly document construction activities.
We have read and understand the construction bid documents, and our proposal includes all requested items within the scope of work and duties as defined in Caltrans LAPM. Nicklaus has been performing the same exact scope of services for years on projects for multiple local municipalities, including the City of Calexico. A few of our recent Federal-Aid projects include the following:
Project Name Client
Cole Boulevard Improvements Project
Federal-Aid Project No. STPL-5168 City of Calexico
City of Calexico Sidewalk Improvement Project
Federal-Aid Project No. CML 5168(036) City of Calexico
Niland Main Street Improvements (North Side)
Federal-Aid Project No. CML 5958(119) Imperial County Department of Public Works *Niland Main Street Improvements (South Side)
Federal-Aid Project No. CML 5958(125) Imperial County Department of Public Works *Main Street Roadway Improvements
Federal-Aid Project No. STPL 5243(019) City of Calipatria *South Brown Street Improvements
Federal-Aid Project No. CML-5243(018) City of Calipatria Pedestrian Improvements on Ninth Street
Federal-Aid Project No. CML-5174(035) City of Holtville *Project currently in progress
Should you have any questions regarding this fee proposal, please call me at (928) 246-1616.
Best regards,
Nicklaus Engineering, Inc.
Antonio Alvarez, PE
Vice President
Detailed Cost Summary Sheet (1)
A/E FEE ITEMIZATION SHEET
6/26/2026
7/7/2026
PROJECT:LOCATION:
RATE HOURS COST HOURS COST HOURS COST HOURS COST
$215.00 10 $2,150 128 $27,520 36 $7,740 174 $37,410
$90.00 11 $990 480 $43,200 4 $360 495 $44,550
$135.00 0 $0 0 $0 0 $0 0 $0
$60.00 2 $120 0 $0 26 $1,560 28 $1,680
23 $3,260 608 $70,720 66 $9,660 697 $83,640
LCCSC $0 $8,400 $0 $8,400Sierra Materials Testing $0 $23,345 $0 $23,345 $0 $31,745 $0 $31,745
G&A 10.54% $0 $3,346 $0 $3,346
Profit 0.00% $0 $0 $0 $0
$0 $35,091 $0 $35,091
$0 $0 $0 $0
Grand Total $3,260 $105,811 $9,660 $118,731
Totals
Sub Total Direct LaborPART I - Direct Services
LABOR CATEGORY
Work Element 1
Pre-Construction Services
Work Element 2
Construction Services
Work Element 3
Post Construction
Services
DATE OF SCOPE/MOD:
DATE OF PROPOSAL:
Calexico, CAConstruction Management Services for Weakley Street Improvement Project; Federal-Aid Project No. CML 5168(032) Resident EngineerConstruction InspectorConstruction Inspector (OT)Adminstrative AssistantSub ContractorsLabor ComplianceMaterials TestingTravelSub Total ODCs and Sub ContractorsTotal ODCs and Sub Contractors
July 7, 2027
CITY OF CALEXICO
Department Of Public Works
Att’n.: Mr. Jesus Villegas / Director of Public Works|City Engineer Mr. Fernando L. Williams, Associate Civil Engineer
549 Pierce Avenue
Calexico, Ca. 92231
SUBJECT: Request for Proposals to provide with Resident Engineering and Construction Inspection Services for WEAKLEY ROAD IMPROVEMENTS
PROJECT
Task Order No. 2026-0002 Calexico Project No. Bid 2026-400 CML 5168(032) Dear Mr. Villegas:
Following up the County’s e-mailed Task Order Request No. 2026-0002 on June 26, 2026, for the above captioned project, LC Engineering Consultants, Inc. (LCE) is hereby presenting a Fixed Fee Proposal to provide the requested Professional Services to the County of Imperial, as outlined in said Task Order Request (TOR).
The project will primarily consist of the construction for Weakley Road Improvements in accordance with drawings prepared and signed by Phillip West, RCE 77453 with West and Associates, Inc., Drawings are Titled “Weakley Street Improvements (Federal Project No. CML-5168(032)”, all other documents included as part of said Task Order Request (2026-0002).
The project primarily consists of the construction of Paving and Grading Improvements, including Curb and Gutter, Sidewalks, PCC Driveways, Street Lights and relocation of existing Power Poles, installation of New Fire Hydrants, new Water and Sewer services, among other items as noted on the approved plans.
Erosion Control, Temporary Construction Signs, Traffic Control, and all associated Improvements derived from the work depicted on the Approved Plans and Specifications for the Project shall be provided to provide an efficient and safe project during its construction. All provisions and work shall be performed in conformance with the Standard Plans and Specifications, and the Special Provisions as Directed by the Design Engineer.
The TOR states to quote our services on the basis of the anticipated workday duration schedule provided for the project to not exceed 60 Working Days for the work outlined in the TOR document. LCE is providing the present quote under the same basis in order to be compared with other consultants that should be quoting under the same basis and make the process equitable to all bidders. Prevailing Wage Rates as Labor Compliance Monitoring Services are considered in the preparation of this Proposal as stated on said Task Order Request. Should the Work extend beyond the anticipated Construction Duration due to reasons attributable to the Contractor or unforeseen Project Conditions, the extension of time to complete the project will be billed on a Time on Materials Basis in addition to the Fixed Fee quotation provided hereon, although LCE considers that the provided Scheduled number of construction days shall suffice to satisfactorily complete the projects.
Following the City’s requirements for the services to be rendered, these shall be provided for 5 work days per week and 8 hrs per work day during the Construction duration of the projects. Our cost proposal is based on a “Fixed Fee amount not to exceed” criteria.
We have studied thoroughly your request for the services requested and have a clear understanding of the Scope. LCE has the personnel available to entertain your project and we have broken down all the potential activities that will be involved in said project to deliver the construction of the project as follows:
FIXED FEE PROPOSAL BREAKDOWN OF ITEMS
Phase Task Total Dollars
By Phase
1 PRE-CONSTRUCTION SERVICES
1.1 PREPARE AND ATTEND PRE-CONSTRUCTION MEETING
1.2 REVIEW OF PLANS AND SPECIFICATIONS
1.3 REVIEW OF PROJECT SUBMITTALS
1.4 ATTEND PRE-PRE-CONSTRUCTION MEETING
1.5 PROJECT COORDINATION WITH CITY OF CALEXICO
1.6 PROJECT COORDINATION WITH CONTRACTOR
1.7 PROJECT COORDINATION WITH OTHER AGENCIES
Subtotal $ 6,982.00
2 CONST. MANAGEMENT AND INSPECTION SERVICES
2.1 CONSTRUCTION MANAGEMENT SERVICES
2.2 PROVIDE CONSTRUCTION INSPECTION SERVICES
2.3 DRIVING TIME
CONSTRUCTION INSPECTOR
RESIDENT ENGINEER
2.4 PREPARE CONSTRUCTION DAILY REPORT
2.5 PREPARE PROJECT FINAL REPORT
Subtotal $ 103,995.00
3 POST CONSTRUCTION SERVICES
3.1 FINAL INSPECTION/ISSUE NOTICE OF COMPLETION
3.2 PREPARE AND ORGANIZE PROJECT DOCUMENTS
3.3 DELIVER FINAL PROJECT DOCUMENTS
Subtotal $ 11,080.00
4 REIMBURSABLE EXPENSES
4.1 REPRODUCIBLES
4.2 MAILING EXPENSES
4.3 MILEAGE (FOR 60 WORK DAY PROJECT DURATION)
CONSTRUCTION INSPECTOR (30 MILES DAILY x 60 WORKING DAYS = 1,800 MILES)
RESIDENT ENGINEER (30 MILES PER TRIP X 5 TRIPS = 150 MILES) Subtotal $ 2,355.00
5 LABOR COMPLIANCE
5.1 LABOR COMPLIANCE CONSULTANT
Subtotal $ 9,912.00
6 ALTERNATE FOR GEOTECHNICAL QUALITY ASSURANCE (QA) AND QUALITY
CONTROL SERVICES
6.1 QUALITY ASSURANCE SERVICES DURING CONSTRUCTION.
6.2 QUALITY CONTROL SERVICES DURING CONSTRUCTION .
Subtotal $ 66,015.75
GRAND TOTAL = $ 200,339.75
LCE has included a Phase for Services that are not included in the RFP and are outlined as Alternate Services to the RFP, such that if the City of Calexico chooses to be included as part of the proposal can be incorporated in the Final Cost.
Please be advised that the Services included herein as Alternate Services are typically contracted directly by the Agency (City), and the selected consultant to provide the Construction Management Services coordinates them directly during the life of the project. LCE’s Fee proposal is broken down as follows:
I. FIXED FEE PROPOSAL FOR PHASES 1 THROUGH 5 $134,324.00 II. ALTERNATE SERVICES (PHASE 6) – (subject to approval by the City of Calexico) $ 66,015.75
GRAND TOTAL $200,339.75
Should the City requires to proceed with the Alternate Services outlined herein, a 50% advance payment (retainer) for the total amount of Phase 6 ($33,007.88) will be required to be paid to LCE to directly expense out and pay to the Geotechnical Consultants. The retainer will be amortized accordingly in every monthly invoice to the City of Calexico.
LCE will provide the above-described services for a Lump Sum Fee (including the Alternate Services) of $200,339.75 (Two Hundred Three Hundred Thirty Nine and 75/100 US Dollars).
We are presenting our proposed breakdown of services that comprise our total proposed Lump Sum Fee as depicted on the Table above for completion of your project. Please note that the geotechnical services for QA/QC required during the construction of your project are included as an Alternate to our cost as requested, and consultants will also be coordinated by LCE during construction.
Surveying Services are excluded from this proposal as these were not requested in the TOR provided.
Should you agree with our proposed scope and fee please sign in the designated space below and provide us with your written approval, and we will proceed at the earliest convenience to meet your required schedule. Should there be an additional service required not described nor included in your original TOR, that will be considered an addition to the scope and shall be requested in writing by the City of Calexico to LCE.
All permitting Fees and recordation expenses shall be bear by the client.
This proposal is valid for 90 days after the date noted at the beginning of this letter, should a decision be made after the 90-day period, this proposal shall be re-evaluated and advise the City of Calexico if the original quoted amount changed and/or will remain the same as originally quoted.
Please do not hesitate to contact me should you have any questions or need additional information on this matter, thank you for allowing us to present this cost proposal for your project.
Sincerely, Accept Proposal and Fee,
LC ENGINEERING CONSULTANTS, INC. CITY OF CALEXICO DEPARTMENT OF
PUBLIC WORKS
______________________________ ___________________________________ Mauricio Lam, P.E., P.L.S. by: Jesus Villegas, Director of Public Works/ Principal Engineer City Engineer
Cc: Files
Carlos Corrales/LCE
Francisco Lagarda/LCE
RATE SHEET AS OF JANUARY 2026
ENGINEERING & PLANNING SERVICES
PRINCIPAL PROJECT MANAGER $175.00/HR
PRINCIPAL CIVIL ENGINEER $175.00/HR
STRUCTURAL ENGINEER $155.00/HR
SENIOR CIVIL ENGINEER $108.00/HR
SENIOR PROJECT MANAGER $129.00/HR
ASSOCIATE CIVIL ENGINEER $98.00/HR
PROJECT ENGINEER $91.00/HR
SENIOR CAD TECHNICIAN $80.00/HR
CAD TECHNICIAN $75.00/HR
ENGINEERING ASSISTANT $57.00/HR
CLERICAL / MESSENGER / DELIVERY $46.00/HR
OFFICE SURVEYING SERVICES
PRINCIPAL LAND SURVEYOR $175.00/HR.
SURVEYING MANAGER $129.00/HR
ASSOCIATE LAND SURVEYOR $98.00/HR
SURVEY PARTY (2MSC) $185.00/HR
SURVEY MATERIALS COST + 20%
INSPECTION SERVICES
RESIDENT ENGINEER $175.00/HR
CONSTRUCTION INSPECTOR $88.00/HR
SR. CONSTRUCTION INSPECTOR $98.00/HR
CONSTRUCTION INSPECTOR (PW RATE) $155.00/HR
SR. CONSTRUCTION INSPECTOR (PW RATE) $175.00/HR
OVERTIME RATES
CONSTRUCTION INSPECTOR (REG. RATE) $103.00/HR
SR. CONSTRUCTION INSPECTOR (REG. RATE) $113.00/HR
CONSTRUCTION INSPECTOR (PW RATE) $201.00/HR
SR. CONSTRUCTION INSPECTOR (PW RATE) $216.00/HR
(2) MAN SURVEY CREW (REG. RATE) $218.00/HR
(2) MAN SURVEY CREW (PW RATE) $304.00/HR
FIELD SURVEY SERVICES
SURVEY CREW NON-PREVAILING WAGE RATES
(1) MAN SURVEY CREW (GPS/ROBOTIC) $185.00/HR
(2) MAN SURVEY CREW $191.00/HR
(3) MAN SURVEY CREW $232.00/HR
SURVEY CREW PREVAILING WAGE RATES
(1) MAN SURVEY CREW (GPS/ROBOTIC) $206.00/HR
(2) MAN SURVEY CREW $258.00/HR
(3) MAN SURVEY CREW $314.00/HR
FIELD QSP SERVICES
QSP NON-PREVAILING WAGE RATES
QSP SERVICES $129.00/HR
QSP PREVAILING WAGE RATES
QSP SERVICES $185.00/HR
PLANNING
PROJECT PLANNNER $98.00/HR
MISCELLANEOUS
MATERIALS COST + 20%
MYLARS $21.00 EA
XEROX - B&W PRINTS (MAPS/PLANS) $2.60 EA
XEROX – COLOR PRINTS (MAP/PLANS) COST + 20%
XEROX - B&W COPIES (LETTERS) $0.12 EA
XEROX – COLOR PRINTS (LETTERS) COST + 20%
EXPRESS MAIL CHARGES (VIA DDE ACCOUNT) COST + 20%
PUBLIC AGENCY FEES (IF PAID BY LCE) FEE + 20%
MILEAGE (FROM EL CENTRO TO AREAS OUTSIDE IMP. COUNTY) $0.78 / Mile HOTEL/AIRFARE/CARS/MEALS (AS PROJECT REQUIRES ONLY) COST + 20% • FINANCE CHARGE: A finance charge will be computed at a PERIODIC RATE of 1% per month, which is an ANNUAL PERCENTAGE RATE OF 12%, and will be applied to any unpaid balance commencing 30 days after the date of the invoice. • BILLING: All charges for services are typically billed in bi-weekly invoices and are due upon receipt. Applicable finance charges will be assessed on the invoice to any unpaid balance as noted above. Un-paid invoices past 90 days may result in work stoppage.
• Rates are effective through December 31, 2026. If contract assignments extend beyond that date, a new rate schedule will be added to the contract. Rates based on “Prevailing Wage“ for Construction Management and Surveying will be determined by Project and County per California Law.
Attachment No. 6
Budget Amendment Resolution for Fund No. 237 –
Road Maintenance Rehabilitation Fund (SB1)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Amount
$ -
2) Record Appropriation(s)
Fund No. Department Division/
Project Project/ Account Name Amount
$ -
3) Record Transfer of Funds:
FROM:
Fund No. Department Division/
Project Project/ Account Name Amount
237 90 969 Construction $ 18,731.00
$ 18,731.00
TO:
Fund No. Department Division/
Project Project/ Account Name Amount
237 90 969 Engineering/Inspection $ 18,731.00
$ 18,731.00
BUDGET AMENDMENT RESOLUTION NO. ________
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2026-27
WHEREAS, the Final Budget for Fiscal Year 2026-27 was adopted by Resolution No. 2026-43 of the City Council on June 17, 2026; and
NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s) Account Sub-Account
WHEREAS ,the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and
Total
Account Sub-Account
Total
Total
Account Sub-Account
Account Sub-Account
56003 000
56002 000
Total
4)Purpose of Budget Amendment:
15th day of July, 2026.
ATTEST:
APPROVED AS TO FORM:
Laura Estrada, City Attorney
STATE OF CALIFORNIA )
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL )
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica Alvarado, City Clerk
City of Calexico
Victor Legaspi, Mayor
I,Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2026-___, was duly adopted by the City Council at a meeting of said City Council held on the 15th day of July, 2026, by the following vote:
Veronica Alvarado, City Clerk
Management, Geotechnical and Insp. Services for Weakley Road Improvement Federal Project No. CML--5168(032).
Transfer of $18,731.00 from Construction Services to Engineering/Inspection Services for Construction PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this