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monthly service charge is charged for each month or approximate 30-day period.
a. The monthly service charges are hereby established for the following meter sizes:
Meter Size March 1,
2024
January 1,
2025
January 1,
2026
January 1,
2027
January 1,
2028
5/8" $62.82 $70.36 $77.40 $82.05 $86.98
1" $151.07 $169.20 $186.12 $197.29 $209.13
1 1/2" $298.16 $333.94 $367.34 $389.39 $412.76
2" $474.66 $531.62 $584.79 $619.88 $657.08
3" $886.50 $992.88 $1,092.17 $1,157.71 $1,227.18
4" $1,474.84 $1,651.83 $1,817.02 $1,926.05 $2,041.62
6" $2,945.69 $3,299.18 $3,629.10 $3,846.85 $4,077.67
8" $4,710.71 $5,276.00 $5,803.60 $6,151.82 $6,520.93
2. Volume Charge. The following volume charges per service unit of 100 cubic feet (hcf) of metered water used are hereby established and applied to each service unit for all water accounts:
a. For single-family accounts water use will be billed every two months.
Tier 1 water will be up to 12 HCF per two months. Any use greater than 12 HCF in a two-month period will be billed at the Tier 2 rate. b. For non-single family accounts water use will be billed every month. All non-single family accounts will be billed at the uniform rate for all water use in the monthly billing period.
Customer Class March 1,
2024
January
1, 2025
January
1, 2026
January
1, 2027
January
1, 2028
Single Family Residential
Tier 1 (0-12 HCF) $13.46 $15.08 $16.59 $17.59 $18.65
Tier 2 (>12 HCF) $16.85 $18.88 $20.77 $22.02 $23.35
All Other Classes
Uniform $14.52 $16.27 $17.90 $18.98 $20.12
“
Section 5. Subsection C of Section 13.18.020 of the City of Calistoga Municipal Code entitled “Water rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
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“C. Refund of Charges
1. Whenever the amount of any water service charge has been overpaid, or paid more than once, or has been erroneously or illegally collected or received by the city, it may be refunded as provided in this section.
2. The claimant or his or her guardian, conservator, executor or administrator must submit a written application to the city’s finance/administrative services director within six months of the alleged overpayment or erroneous or illegal collection. The application must clearly establish claimant’s right to the refund by written records.
3. Upon receipt of the claim, the city’s finance/administrative services director will evaluate the request and provide a written evaluation of his or her analysis, including any refund due, within sixty days.
4. Any customer aggrieved by the finance/administrative services director’s decision with respect to its refund request, may appeal to the city manager by filing a notice of appeal with the city clerk, within fifteen days of the decision. The city manager will render a written decision within sixty days of the filing of the appeal. The findings of the city manager shall be final. Any amount found to be due shall be immediately due and payable upon the service of notice.”
Section 6. Subsection D of Section 13.18.020 of the City of Calistoga Municipal Code entitled “Water rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
“D. Mixed Use.
1. Properties served by water meters that provide water to different types of water accounts will be billed at the highest rate of water account type unless a determination on the predominant type of water use is made by the Public Works Director.
2. An applicant for a water account with mixed use may request a determination on the type of water account from the Public Works Director by submitting a water study.
3. In making a determination on the predominant type of water account for water billing purposes, the Public Works Director will take into consideration, but is not limited to, a water use study, wastewater discharge classification, land use classification or other information regarding the use of the property.
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4. Policies and regulations to implement the processing of an application for determination on the predominant type of water use may be established by City Council resolution.”
Section 7. Subsection E of Section 13.18.020 of the City of Calistoga Municipal Code entitled “Water rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
“E. Reduced Volume Charge Rates for Low- and Very Low-Income Residents.
Single-family residential, multifamily residential and mobile home park accounts with residents who qualify for a low- or very low-income status in accordance with requirements of this section are entitled to a reduction in volume charges as set forth below. These reductions are funded by General Fund revenues.
1. Single-family residential, multifamily residential and mobile home park accounts with qualified residents are eligible for 20 percent reductions in water volume charges up to the equivalent of 35 service units of water per single dwelling unit in a bi-monthly billing cycle, and for 20 percent reductions in water service charges.
2. The income limitation is based on family size and household income as set by the U.S. Department of Housing and Urban Development (HUD) and adopted by the State Department of Housing and Community Development (HCD) for Napa County.
3. For qualifying residents that reside in multifamily or mobile home park accounts that have a common meter or that reside in residential units that are sub-metered, the applicable reduction in rates must be passed through to the resident.
4. Policies and regulations to implement an application for reduced volume charge rates will be established by City Council resolution.” Section 8. Section 13.18.025 of the City of Calistoga Municipal Code entitled “Application and adjustment of water charges, rates, and connection fees,” is hereby repealed and replaced in its entirety to read as follows:
“The adjusted rates and connection fee imposed in amended CMC 13.18.020(A) and (B) as provided in this chapter will be implemented as follows:
A. The water service rates in amended CMC 13.18.020(B) for 2024 will apply to water service provided following the meter readings made after the effective date of the ordinance codified in this section.
B. The water service rates in amended CMC 13.18.020(B) for 2025 through 2028 will apply to water service provided after January 1st of each applicable year.
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C. The water connection fee established in amended CMC 13.18.020(F) will be applied to new development or expanded use connections to the water system when a building permit is issued, development agreement executed or tentative map approved by the City after the effective date of the ordinance codified in this section.”
Section 9. Section 13.18.080 of the City of Calistoga Municipal Code entitled “Delinquency – Defined – Notice and penalty fee,” is hereby repealed and replaced in its entirety to read as follows:
“A. All charges that are not paid on or before the close of business on the twentyfifth day of each month, for the preceding month’s charges, shall become delinquent on that date. Any balance on a bill of $10 or less shall be carried over and added to the next billing period without being assessed any late fees.
B. Thereupon, for accounts with a balance due exceeding $10, the Director of Finance shall mail a notice of delinquency to the consumer, noticing the fact that the account is delinquent and that an interest charge in the amount of five percent of the amount thereof is due and payable. The due date and the amount of the late fee will be displayed prominently on the bill.
C. Any payments made shall be first applied to any outstanding penalties, then wastewater charges and last to water charges.
D. All written notices required under this chapter shall be provided in English, the languages listed in Section 1632 of the Civil Code, and any other language spoken by 10 percent or more of the customers in the water service area.
E. Payment Deadline. In order to avoid disconnection, all delinquent water service charges and associated fees must be received by the Finance Department by 4:30pm on the day specified in the written disconnection notice, or the customer must have contacted the Finance Department and entered into a deferred or alternative payment arrangement.”
Section 10. Section 13.18.090 of the City of Calistoga Municipal Code entitled “Delinquency – Service discontinuance,” is hereby repealed and replaced in its entirety to read as follows:
“A. Disconnection Notices.
1. First Written Disconnection Notice. In the event that the charges and penalties provided for in CMC 13.18.020 and 13.18.030 are not paid in full within 10 days after the mailing of the notice of delinquency provided for in Item #6.7.
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CMC 13.18.080, the Director of Finance or designee shall mail to the consumer a first notice of disconnection, notifying the consumer that the water service shall be discontinued.
a. The Finance Department shall give the customer a first notice of disconnection approximately 30 days in advance, but in no event less than seven business days before termination of service for nonpayment. b. The first disconnection notice will be provided in writing and mailed to the mailing address designated on the account.
c. The first written disconnection notice will include:
i. Customer’s name and address;
ii. Amount that is past due;
iii. Date by which payment of payment arrangements are
required to avoid termination of service;
iv. Description of the process to apply for an amortization plan; v. Description of the process to dispute or appeal a bill; and vi. Finance Department phone number and a web link to the Finance Department’s written collection policy.
d. If the mailing address and the address of the property to which water service is provided are different, a second notice will be mailed to the service address and addressed to “Occupant.”
2. Final Disconnection Notice. Twenty-four hours prior to disconnection, a final disconnection notice may be provided in the form of a door hanger delivered to the premises. The final disconnection notice is meant entirely as a courtesy and the failure of the Finance Department to deliver the notice or failure by the customer to receive the notice shall not constitute an acceptable reason for non-payment or delay of disconnection.
3. Notice to Residential Tenants/Occupants in an Individually Metered Detached Single-Family Residence.
a. The Finance Department in conjunction with Public Works will make a reasonable, good faith effort to inform the occupants, by means of written notice, when the water service account is in arrears and subject to disconnection at least ten (10) days before water Item #6.7.
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service is shut off. The written notice will advise the tenant/occupant that they have the right to become a customer of the City without being required to pay the amount due on the delinquent account, as long as they are willing to assume financial responsibility for subsequent charges for water service at that address.
b. For the amount due on the delinquent account to be waived, the tenant/occupant must provide verification of tenancy in the form of a rental agreement or proof of rent payments.
4. Notice to Tenants/Occupants in a Multi-Unit Complex Served Through a Master Meter.
a. The Finance Department in conjunction with Public Works will make a reasonable, good faith effort to inform the occupants, by means of written notice hung on the door of each residence, when the water service account is in arrears and subject to disconnection at least ten (10) days before water service is shut off. The written notice will advise the tenant/occupant that they have the right to become a customer of the City without being required to pay the amount due on the delinquent account, as long as they are willing to assume financial responsibility for subsequent charge for water service at the addresses served by the master meter. If one or more of the occupants are willing and able to assume responsibility for the subsequent charges for water service to the satisfaction of the Finance Department, or if there is a physical means, legally available to the Finance Department, of selectively terminating service to those occupants who have not met the requirements for service, the Finance Department will make service available to the occupants who have met those requirements.
b. If the written first disconnection notice is returned through the mail as undeliverable, the Finance Department will make a reasonable, good faith effort to visit the residence and leave a notice of discontinuance for non-payment.
c. If a customer enters into a deferred payment or alternative payment arrangement, the Finance Department or Public Works Department shall not disconnect service until the person fails to comply with the terms of the payment arrangement.
d. In addition to the notice set forth above, the Finance Department will make a reasonable, good faith final effort to notify the customer 48 hours in advance of disconnection of water service for nonpayment. The means of notification will be by phone or in written notification. The 48-hour courtesy call/ written notice is meant Item #6.7.
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entirely as a courtesy and the failure of the Finance Department to send the notice or failure by the customer to receive the notice shall not constitute an acceptable reason for non-payment or delay of disconnection.
B. Water service shall not be discontinued unless the required notices provided for in subsection (A) of this section are mailed by the Director of Finance, or designee.
C. A fee for such notices provided for in subsection (A) of this section may be assessed by City Council resolution.
D. The Finance Department shall not discontinue water service for non-payment until payment by the customer has been delinquent for at least 60 days.
E. In the event that a consumer receives water service at more than one location or which is provided through more than one water meter, then the City shall be entitled to discontinue all water service to such consumer in the event that any water or wastewater account becomes delinquent as provided in CMC 13.18.080; provided, however, that domestic water service to the household of a consumer shall not be discontinued by reason of a delinquency in any other class of water service.
F. In the event that water service is discontinued in accordance with the provisions of this section, the water consumer shall be required to make application to the Director of Finance or designee for the reconnection of said water service. Said application shall be accompanied by the payment of an amount equal to all sums which are due and delinquent from the consumer to the City, the penalty thereon, and reconnection fees set by City Council resolution as may be applicable.
G. In the event that water service is discontinued, the water service shall not be restored until all charges and penalties, which are due and/or delinquent, are paid, together with the charges for reconnection provided for in subsection (F) of this section.
H. Disconnection for Failure to Comply with Payment Plan.
1. Failure to comply with the terms of any payment plan for delinquencies offered by the Finance Department for 60 days or more or failure to pay current residential service charges for 60 days or more will result in the issuance of a final disconnection notice. The Finance Department will provide a notice of delinquency under Section III if delinquencies occur for any customers under a payment plan. Additionally, a final disconnection notice will be provided in the form of a door hanger delivered to the premises no less than five business days in advance of discontinuance of service.
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2. The Finance Department will also make a reasonable, good faith final effort to notify the customer 48 hours in advance of disconnection of water service for non-payment. The means of notification will be by phone or in written notification. The 48-hour courtesy call/written notice is meant entirely as a courtesy and the failure of the Finance Department to send the notice or failure by the customer to receive the notice shall not constitute an acceptable reason for non-payment or delay of disconnection.” Section 11. Section 13.18.100 of the City of Calistoga Municipal Code entitled “Delinquency – Collection of charges,” is hereby repealed and replaced in its entirety to read as follows:
“A. Waiver of Late Fees
1. Upon a customer’s request, the City has the discretion to waive an assessed late fee if the customer demonstrates an unusual circumstance or hardship to the City Manager and Administrative Services Director. The City Manager and Administrative Services Director may consider additional forgiveness of late payment penalties under the following circumstances:
a. Reliance on erroneous written document or advice. The City will forgive penalties and interest charges due on a transaction if an erroneous document or written advice from the City caused confusion regarding the transaction, resulting in a late payment penalty.
b. Reasonable cause. The City may forgive late payment penalties if it is found that one’s failure to pay was due to reasonable cause and circumstances beyond their control and occurred notwithstanding the exercise of ordinary care and the absence of willful neglect. c. Demonstrated extraordinary circumstance. It is common for extraordinary circumstances to occur which reduce one’s ability to pay on time. For example, loss of internet connection disallows an Electronic Funds Transfer (ETF) to make a scheduled payment, or an unexpected personal emergency occurs and the person normally responsible for finance/accounting is unable to process payment to the City.
2. Additionally, the Finance Department shall waive all accrued late fees once every 12 months upon request for any residential customer who demonstrates that they have a household income below 200 percent of the federal poverty line. A customer shall be entitled to this waiver if they can show that any member of the household is a current recipient of CalWORKs, CalFresh, general assistance, Medi-Cal, Supplemental Item #6.7.
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Security Income/State Supplementary Payment Program, or California Special Supplemental Nutrition Program for Women, Infants, and Children, or the customer provides a declaration that the household’s annual income is less than 200 percent of the federal poverty level.
3. The waiver may be obtained by getting in contact with the City via email at [email protected], or via phone at (707) 942-2754, or by coming in person to the Finance Department at 1232 Washington Street in Calistoga.
B. Deferred Payments, Reduced Payments, and Alternative Payment Plans
1. Any customer who either (1) anticipates that they may be unable to pay for water service within the normal payment period, or (2) has already received a delinquency notice, may request a deferred or alternative payment arrangement to avoid getting late fees or disruption of service. An Alternative Payment Arrangement may be obtained by getting in contact with the City via email at [email protected], or via phone at (707) 942-2754, or by coming in person to the Finance Department at 1232 Washington Street in Calistoga.
2. The City shall not discontinue water service for non-payment if a customer has requested and entered a deferred payment or alternative payment plan. A minimum payment of twenty (20) percent of the customer’s outstanding balance will be due at the time of signing a payment plan, unless the customer demonstrates that such amount will result in an unusual hardship. A payment plan will amortize the remaining unpaid balance over a period not to exceed twelve (12) months from the original date of the bill, although the Finance Department may grant a longer period in order to avoid unusual hardship on a case-by-case basis.
3. Any payments due under a payment plan will be combined with, and subject to, the due date of, the customer’s regular bill. The customer must comply with the terms of the payment plan and remain current as charges accrue in each subsequent billing period. The customer may not request further amortization of any subsequent unpaid charges while paying delinquent charges pursuant to an amortization plan.
4. Any customer who either (1) anticipates that they may be unable to pay for water service within the normal payment period, or (2) has already received a delinquency notice, may request a deferred payment schedule by getting in contact with the City via email at
[email protected], or via phone at (707) 942-2754, or by coming in person to the Finance Department at 1232 Washington Street in Calistoga.
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C. In addition to any other remedy provided in this chapter for the enforcement and collection of any water and sewer rates, charges, penalties, service or accounts in connection with such water system, all such rates, charges, penalties, service and accounts shall become a lien upon the property and land to which water is furnished or supplied, and shall have the force and effect of a tax lien and shall be enforced as follows: the Director of Finance shall note and place upon the tax rolls of the City the amount of any rates, charges, service or accounts with all penalties attached or accrued to date for service rendered on any particular piece of property and against such property and it shall be the duty of the tax collector thereafter to collect the same in the same manner and at the same time as City taxes are collected, and if not so paid, the same penalties shall be added as are now or may hereafter be added to delinquent taxes; if the amount due for such rates, charges, service, accounts and penalties are not paid, the property upon which it is a lien shall be sold and be subject to redemption in the same manner as property is now or may hereafter be sold for delinquent taxes.
Section 12. Section 13.18.120 of the City of Calistoga Municipal Code entitled “Delinquency – Re-establishment of service following disconnection,” is hereby added as follows:
A. Information. After residential service has been discontinued for nonpayment, the Finance Department will provide the customer with information on how to restore residential service via a phone call. The meter will be locked in the off position if payment is not received within 7 days of initial disconnection.
B. Re-Establishment of Service. A customer seeking to restore residential service will be charged a fee as set forth below to re-establish service in the billing system regardless of whether the meter has been physically turned off or locked off.
1. Re-Establishment of Service During Regular Business Hours. a. In order to resume or continue service that has been disconnected for non-payment during regular business hours from 8:00am to 4:30pm, a fee of $50.00 applies. The Finance Department adjust this fee annually for changes in the Consumer Price Index beginning January 1, 2021.
b. The Finance Department will endeavor to have Public Works reconnect the service as soon as possible, but at a minimum, will restore service before the end of the next regular working day following payment of any past due amount and delinquent fees attributable to the termination of service.
2. Re-Establishment of Service After Business Hours
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a. Service restored after 4:30pm Monday through Friday, weekends, or holidays will be charged an after-hours re-establishment fee of $150.00. The Finance Department shall adjust this fee annually for changes in the Consumer Price Index beginning January 1, 2021.
Service will not be restored after regular business hours unless the customer has been informed of the after-hours re-establishment fee and has signed an agreement or verbally acknowledges the fee and agrees to contact the City’s billing department no later than noon the following business day to pay the subject fee.
b. Public Works Department staff responding to service calls are not permitted to collect payment but will instruct the customer to contact the Finance Department before noon the following business day.
Customers can call the Police Department after 4:30pm Monday through Friday, weekends, or holidays at (707) 942-2810 to reestablish service. Procedures and fees remain the same as noted above.
C. Meter Tampering – Fees, Shutoff, and Damage. When directed by the Finance Department, the Public Works Department will disconnect water service by turning off, and in some cases locking off, the meter. Water service that is turned on by any person other than Public Works Department personnel or without Public Works Department authorization may be subject to fines of $150.00 per incident for meter tampering and shall be subject to having their water service immediately shut off without further compliance any notice requirements under this Policy. Additionally, if any damage to water meters, water lines, or other utility property occurs, the customer causing such meter damage shall be liable for all costs of repair, which may include any costs billed to the City by a contractor and the City’s actual costs related to overseeing the contractor, or the current hourly billing rate for staff and equipment if work is performed by City staff.
D. Notification of Disposition of Returned Checks.
1. Upon receipt of a returned check taken as payment of water service or other charges, including for costs of reconnection, the Finance Department will consider the account unpaid and it shall remain subject to immediate disconnection. The Finance Department will make a reasonable, good faith effort to provide a last 48-hour courtesy notice of termination of service due to any returned check. Water service will be disconnected if the amount of the returned check and the returned check charge are not paid on or before the date specified in such notice. The means of notification will be by phone.
2. All amounts paid to redeem a returned check and to pay the returned check charge must be in cash, credit card or certified funds.
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3. Any customer issuing a non-negotiable check as payment to restore service turned off for nonpayment will be required to pay cash, credit card or certified funds to restore future service disconnections for a period of 12 months from the date of the returned payment.”
Section 13. Section 13.18.130 of the City of Calistoga Municipal Code entitled “Appeals,” is hereby added as follows:
“A customer disputing a bill must follow the procedure set forth in Chapter 13.10 of the Calistoga Municipal Code pertaining to Appeals. If a customer disputes the water bill and exercises their right to appeal, the Finance Department will not disconnect water service for non-payment while the appeal is pending.”
Section 14. Section 13.18.140 of the City of Calistoga Municipal Code entitled “Drought Surcharge Rates,” is hereby added as follows:
“The Drought Surcharge Rates structure consists of a monthly service charge, as described below:
A. Monthly Drought Surcharge. The monthly drought surcharge consists of a fixed charge by meter size for all accounts. For water accounts with a bi-monthly billing cycle, the monthly service charge is charged for each month or approximate 30-day period.
1. Monthly Drought Surcharges vary by declared shortage stage as defined in Article VII of Chapter 13.04 of the Calistoga Municipal Code.
The monthly drought surcharges are hereby established for the following meter sizes:
Meter Size
Year and
Stage 5/8" 1” 1-1/2” 2” 3” 4” 6” 8”
2024
Stage 1 $6.13 $15.31 $30.61 $48.97 $91.82 $153.03 $306.05 $489.68 Stage 2 $18.17 $45.41 $90.82 $145.31 $272.46 $454.09 $908.18 $1,453.08 Stage 3 $29.48 $73.70 $147.40 $235.84 $442.20 $737.00 $1,473.99 $2,358.38 2025
Stage 1 $6.87 $17.15 $34.28 $54.85 $102.84 $171.39 $342.78 $548.44 Stage 2 $20.35 $50.86 $101.72 $162.75 $305.16 $508.58 $1,017.16 $1,627.45 Stage 3 $33.02 $82.54 $165.09 $264.14 $495.26 $825.44 $1,650.87 $2,641.39 2026
Item #6.7.
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Stage 1 $7.55 $18.86 $37.71 $60.33 $113.12 $188.53 $377.05 $603.29 Stage 2 $22.39 $55.95 $111.89 $179.02 $335.67 $559.44 $1,118.88 $1,790.19 Stage 3 $36.32 $90.80 $181.60 $290.55 $544.79 $907.88 $1,815.96 $2,905.52 2027
Stage 1 $8.01 $19.99 $39.97 $63.95 $119.91 $199.84 $399.68 $639.48 Stage 2 $23.73 $59.30 $118.60 $189.76 $355.81 $593.01 $1,186.01 $1,897.61 Stage 3 $38.50 $96.25 $192.49 $307.99 $577.48 $962.46 $1,924.91 $3,079.86 2028
Stage 1 $8.49 $21.19 $42.37 $67.79 $127.10 $211.84 $423.66 $677.85 Stage 2 $25.15 $62.86 $125.72 $201.15 $377.16 $628.59 $1,257.17 $2,011.46 Stage 3 $40.81 $102.02 $204.04 $326.47 $612.13 $1,020.2 1 $2,040.41 $3,264.65
2. Drought Surcharge Rates will only be effective:
a. During a declared water shortage or water emergency as defined in CMC Chapter 13.04, Article VII; and
b. If a motion is adopted by City Council to implement the Drought Surcharge Rates while in a declared water shortage or water emergency.”
Section 15. The City Council hereby adopts the reserve policy for its water utility enterprise as set forth in Exhibit A. The City Council may amend the reserve policy, from time to time, by ordinance or resolution.
Section 16. The City Council hereby adopts the Rate Study.
Section 17. This ordinance shall take effect thirty (30) days after the date of its passage and adoption.
Section 18. The City Clerk is directed to publish this ordinance in accordance with applicable law.
APPROVED AND ADOPTED this _____day of _________________, ________.
ATTEST:
_______________________________ ___________________________ City Clerk of the City of Mayor of the City of
Calistoga, California Calistoga, California
Item #6.7.
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Item #6.7.
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STATE OF CALIFORNIA )
COUNTY OF NAPA ) ss.
CITY OF CALISTOGA )
I, YUDIANA GALVAN, City Clerk of the City of Calistoga, California, hereby certify that Ordinance No. _______ having been regularly introduced at the meeting of _______________________, was again introduced, the reading in full thereof unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on the _____day of _____________, _______, and said ordinance was adopted by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Calistoga, California, this _____ day of ______________________, ________. __________________________
CITY CLERK of the City of
Calistoga, California
APPROVED AS TO FORM:
__________________________
CITY ATTORNEY
Item #6.7.
Exhibit A
Table 4-13: Water Enterprise Financial Policies
Financial Policy Target/Requirement
Debt Coverage
Target Debt Coverage RaƟo 1.25
Reserve Targets
OperaƟng Reserve Target 25% of annual O&M expenses
Emergency Cash Reserve Minimum 50% annual average capital expenditures ($1.5M) Emergency Cash Reserve Goal 100% annual average capital expenditures ($3.4M) Item #6.7.
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ORDINANCE NO. 763
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CALISTOGA REPEALING AND REPLACING
SUBSECTIONS A AND B AND REPEALING
SUBSECTION E OF SECTION 13.18.030, “WASTEWATER
RATES AND CHARGES,”; AND REPEALING AND
REPLACING SECTION 13.18.040, “APPLICATION OF
RATE AND FEE CHARGES,” WITHIN TITLE 13 OF THE
CALISTOGA MUNICIPAL CODE
WHEREAS, the City of Calistoga (“City”) provides wastewater services to its citizens; and
WHEREAS, the City desires to ensure that the costs associated with the operation of the City’s wastewater collection and treatment systems are recovered through the rates charged for the provision of that service; and
WHEREAS, the City Council of the City of Calistoga (“City Council”) has determined the wastewater rates charged for wastewater services should be modified to recover current and projected costs and to fund capital infrastructure improvements and repairs; and
WHEREAS, Raftelis Financial Consultants prepared an updated Water and Wastewater Cost of Service and Rate Design Study, dated October 11, 2023, which is attached to the staff report accompanying this Ordinance and incorporated by reference herein, forecasts five-years of operating revenues and expenses, and sets forth a proposed rate schedule that will ensure that rate revenues due not exceed the City’s actual costs of providing wastewater services and that the rates are proportionately charged to each customer for wastewater services (“Rate Study”); and WHEREAS, the City Council finds and determines that, based on the entire record before the City Council, including but not limited to the Staff Report and attachments thereto:
1. Revenues derived from the proposed wastewater rates will not exceed the funds required to provide wastewater service, respectively.
2. Revenues derived from the proposed wastewater rates will not be used for any purpose other than that for which they were imposed.
3. The amount of the wastewater rates imposed upon any parcel or person as an incident of property ownership will not exceed the proportional cost of the service attributable to the parcel.
4. The wastewater rates are imposed for services that are actually used by, or immediately available to, the owner of the property in question.
5. The wastewater rates are not being imposed for general government services; and
ATTACHMENT 2Item #6.7.
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WHEREAS, pursuant to the provisions of Article 13D, Section 6, of the California Constitution (e.g., Proposition 218), prior to extending, imposing or increasing wastewater rates, property owners shall be provided at least 45 days’ notice of a public hearing to consider such modifications to the wastewater rates together with an explanation of: (1) the amount of the proposed rates, (2) the basis on which the rates are calculated, (3) the reason for the rate modifications, and (4) the date, time and place of a public hearing to consider the rate modifications, together with an explanation of the rights of property owners to submit written protests to the proposed rate modifications. The proposed rate modifications may not be imposed if, prior to the close of the public hearing, written protests are submitted by property owners or tenants representing a majority of the properties subject to the modified rates (“majority protest”); and WHEREAS, the City Council directed staff to begin the notice and hearing process for the Council to consider the proposed wastewater rates at the September 19, 2023 City Council meeting; and
WHEREAS, notice of the public hearing, which is attached to the staff report accompanying this Ordinance, to consider proposed adjustments to the wastewater rates was mailed to property owners of record and customers of record in accordance with Proposition 218; and
WHEREAS, the mailed notice of public hearing included a statement that there is a 120 day statute of limitations for challenging the wastewater rates should the proposed wastewater rates be adopted; and
WHEREAS, owners of record or customers of record associated with parcels receiving wastewater services from the City may submit written protests to the proposed rate increases prior to the close of the public comment portion of the Public Hearing; and WHEREAS, the wastewater rates are “exempt charges,” within the meaning of Section 1 of Article XIII C of the California Constitution and the Taxpayer Protection and Government Accountability Act (Initiative No. 21-0042) because they are charges that are imposed in accordance with and subject to Article XIII D of the California Constitution; and
WHEREAS, Government Code section 57356 allows public utility providers to adopt a schedule for inflation and wholesale rate pass-throughs provided they do not apply for more than five-years and that the utility provider gives 30 days written notice to ratepayers each time a pass-through is implemented; and WHEREAS, On December 5, 2023, the City Council conducted a public hearing, considered testimony, and at the conclusion of the hearing determined that a majority protest did not exist and;
Item #6.7.
4859-8569-4861 v5
NOW, THEREFORE, the City Council of the City of Calistoga does ordain as follows:
Section 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Ordinance.
Section 2. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”). This action is not a project within the meaning of the CEQA Guidelines Section 15378 as it has no potential for physical effects on the environment because it involves an adoption of certain rates and/or charges imposed by the City and does not commit the City to any specific project, and said rates and/or charges will be used to fund future projects and/or activities, each of which future projects and/or activities will be fully evaluated in compliance with CEQA when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (see CEQA Guidelines, Section 15004(b)(1)). Pursuant to CEQA Guidelines section 15378(b)(4), the creation of government funding mechanisms which do not involve any commitment to any specific project which may cause significant effect on the environment, is not defined as a “project” under CEQA. Therefore, approval of the rates and/or charges is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4); and, even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Sections 15061(b)(3) and 15273 because it can be seen with certainty that there is no possibility that approval of the rates and/or charges may have a significant effect on the environment.
Section 3. The procedures followed and the wastewater rates referenced herein are in compliance with the California Constitution Article XIII D, California Government Code section 53755, and Health and Safety Code section 5471.
Section 4. Subsection A, Definitions, of Section 13.18.030 of the City of Calistoga Municipal Code entitled “Wastewater rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
A. Definitions. For the purposes of this section, the following words and phrases have the following definitions:
1. “Wastewater” means water-carried wastes from all discharge user categories discharged into the City wastewater collection system and treated at the wastewater treatment plant, whether the source of the discharge was from groundwater, City water or other sources.
2. “Groundwater” means water discharged into the wastewater system from a cold water well, geothermal well, geyser, spring or other similar source, and not from City water or stormwater.
Item #6.7.
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3. “Wastewater discharger” means any person, business or entity that directly or indirectly causes wastewater to be discharged into the City’s wastewater system.
4. “Wastewater system” means facilities through which the City collects, treats and disposes of wastewater.
5. Categories of Wastewater Dischargers.
a. “Single-family residential dischargers” means those discharging wastewater in connection with the use of real property improvements of attached or detached residential dwelling units serviced by an individual water meter for each dwelling unit. When there are two separate meters, one for a SFR and another for a detached unit on the same property, they will be billed as two separate SFRs for billing purposes. A fixed single-family residential rate is applied to each dwelling unit. b. “Multifamily residential dischargers” means those discharging wastewater in connection with the use of real property improvements of multiple attached or detached residential dwelling structures, which are served by the same water meter. A fixed multifamily rate is applied to each dwelling unit.
c. “Mobile home park dischargers” means those discharging wastewater from individual mobile home dwelling units within mobile home parks, as such terms are defined in in Chapter 17.04 CMC. A fixed mobile home rate is applied to each such dwelling unit.
d. “Residential dischargers” means single-family residential dischargers, multifamily residential dischargers and mobile home park dischargers. e. “Restaurant/bakery dischargers” means those discharging wastewater from businesses that are engaged in food preparation for commercial purposes, sell or serve food products and beverages for consumption on or off site and with or without on-site seating.
f. “Transient general dischargers” means those discharging wastewater from businesses defined as transient commercial occupancies under Chapter 17.04 CMC, including hotel, motel, inn, bed and breakfast, spa (domestic wastewater), campground, and resort, but not including spa geothermal and/or groundwater discharge.
g. “Commercial general dischargers” means all nonresidential wastewater dischargers not otherwise defined in this subsection (A).
Item #6.7.
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h. “Industrial and bottling works dischargers” means those discharging wastewater from businesses that are subject to the provisions of CMC 5.04.260.
i. “Groundwater dischargers” means those discharging wastewater that originated from a geothermal or other groundwater source. j. “Spa geothermal dischargers” or “Spa groundwater dischargers” means those discharging wastewater from businesses who use geothermal or other groundwater resources in connection with the provision of facials, body wraps, pools, bath houses, steam baths, mud baths, mineral baths or the like, and who are defined as bed and breakfast, hotel, motel, inn, or resort under Chapter 17.04 CMC.
6. “Mixed use dischargers” means those users who have multiple types of discharge user categories served by the same water meter, wastewater lateral and/or billing account. Such accounts will be billed at the highest rate of discharge user category type unless a determination on the predominant type of wastewater discharge is made by the Public Works Director as set forth in subsection (F) of this section.
7. “Mixed use discharge allocation” means a determination of the volume of wastewater discharge attributable to each category of wastewater discharger which comprises the mixed use discharger, to determine the predominant type of wastewater discharge to the wastewater system.
8. “Billing cycles” means either monthly, approximately every 30 days, or bimonthly, approximately every 60 days, reading of meters for water consumption and billing of accounts as set by City Council resolution for each type of water account.
9. “Service unit” means 100 cubic feet (hcf), or approximately 748 gallons, of water, and is also referenced as “unit,” “hcf,” or “ccf.”
10. “Per hcf of water use” shall mean the measured City water use from City water meters in 100 cubic feet (hcf).
11. “Measured flow” means wastewater discharge flows measured by a meter, sampling or other methods in gallons, 100 cubic feet (hcf) or any other appropriate measurement unit.
12. “Wastewater capacity allocation charge” means that rate applied to those who have been allocated a wastewater allocation under Chapter 13.16 CMC.
At the time of the imposition of the wastewater connection fee, the appropriate wastewater discharger category will be established for discharge of wastewater to the wastewater system.
Item #6.7.
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13. “Groundwater discharge rate – spa means that rate applied to the estimated groundwater use from groundwater dischargers. This rate is in addition to the transient rate that is also applied to City water use for City water discharge into the wastewater system.
14. “Wastewater connection fee” means a fee that is required by Chapter 13.16 CMC for a person, business or entity to connect to or expand an existing connection to discharge wastewater to the wastewater system. This fee is also referred to as the “sewer development fee” or “resource management system fee” in other chapters of this code.
Section 5. Subsection B of Section 13.18.030, Wastewater Service Charges, of the City of Calistoga Municipal Code entitled “Wastewater rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
B. Wastewater Service Charges.
1. Service charges for all wastewater dischargers are established in the following amounts:
User Category Basis March 1,
2024
January 1,
2025
January 1,
2026
January 1,
2027
January 1,
2028
Residential Rates ($/Month/Dwelling Unit)
Single-Family Residential Flat Monthly
per meter
$106.24 $132.80 $136.79 $140.90 $145.13
Multifamily Residential Flat Monthly
per unit
$79.98 $99.98 $102.98 $106.07 $109.26
Mobile Home Flat Monthly
per unit
$79.98 $99.98 $102.98 $106.07 $109.26
Transient Rates ($/HCF)
Transient General Per hcf water
use $20.64 $25.80 $26.58 $27.38 $28.21
Spa (Domestic
Wastewater)
Per hcf water
use $20.64 $25.80 $26.58 $27.38 $28.21
Campground Per hcf water
use $20.64 $25.80 $26.58 $27.38 $28.21
Bed & Breakfast Per hcf water
use $20.64 $25.80 $26.58 $27.38 $28.21
Other Nonresidential Rates ($/HCF)
Commercial General Per hcf water
use $19.48 $24.35 $25.09 $25.85 $26.63
Item #6.7.
4859-8569-4861 v5
User Category Basis March 1,
2024
January 1,
2025
January 1,
2026
January 1,
2027
January 1,
2028
Restaurant/Bakery Per hcf water
use $26.21 $32.77 $33.76 $34.78 $35.83
Laundry Per hcf water
use $16.57 $20.72 $21.35 $22.00 $22.66
Public Building Per hcf water
use $7.93 $9.92 $10.22 $10.53 $10.85
Commercial Social
(Schools & Churches)
Per hcf water
use $19.48 $24.35 $25.09 $25.85 $26.63
Medical Care Per hcf water
use $19.48 $24.35 $25.09 $25.85 $26.63
Industrial and Bottling Works (per Million Gallons, mg) Measured Flow Rate Per mg of
Measured Flow $27,270.49 $34,088.12 $35,110.77 $36,164.10 $37,249.03 Calculated BOD Rate Per pound $1.47 $1.84 $1.90 $1.96 $2.02 Calculated SS Rate Per pound $1.37 $1.72 $1.78 $1.84 $1.90 Groundwater Discharge Rates ($/HCF)
Spa – Geothermal
Discharge
Per hcf of
Groundwater $20.40 $25.50 $26.27 $27.06 $27.88
Other Rates
Minimum Rate for All
Nonresidential User
Categories
Flat Monthly
$79.98 $99.98 $102.98 $106.07 $109.26
Section 6. Subsection E of Section 13.18.030, Wastewater Discharges Outside City Limits of the City of Calistoga Municipal Code entitled “Wastewater rates and charges,” is hereby repealed in its entirety.
Section 7. Section 13.18.040 of the City of Calistoga Municipal Code entitled “Application of rate and fee charges,” is hereby repealed and replaced in its entirety to read as follows:
The adjusted rates and connection fee imposed in amended CMC 13.18.030(B) and (C) as provided in this chapter will be implemented as follows:
A. The wastewater service rates in amended CMC 13.18.030(B) for 2024 will be applicable to all accounts on or after the first billing after the effective date of the ordinance codified in this section.
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B. The wastewater service rates in amended CMC 13.18.030(B) for 2025 through 2028 will apply to wastewater service provided after January 1st of each applicable year.
C. The wastewater connection fee established in amended CMC 13.18.030(C) will be applied to new development or expanded use connections to the wastewater system when a building permit is issued, development agreement executed, or tentative map approved by the City after the effective date of the ordinance codified in this section.
Section 8. The City Council hereby adopts the reserve policy for its wastewater utility enterprise as set forth in Exhibit A. The City Council may amend the reserve policy, from time to time, by ordinance or resolution.
Section 9. The City Council hereby adopts the Rate Study.
Section 10. This ordinance shall take effect thirty (30) days after the date of its passage and adoption.
Section 11. The City Clerk is directed to publish this ordinance in accordance with applicable law.
APPROVED AND ADOPTED this _____day of _________________, ________.
ATTEST:
_______________________________ ___________________________ City Clerk of the City of Mayor of the City of
Calistoga, California Calistoga, California
Item #6.7.
4859-8569-4861 v5
STATE OF CALIFORNIA )
COUNTY OF NAPA ) ss.
CITY OF CALISTOGA )
I, YUDIANA GALVAN, City Clerk of the City of Calistoga, California, hereby certify that Ordinance No. _______ having been regularly introduced at the meeting of _______________________, was again introduced, the reading in full thereof unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on the _____day of _____________, _______, and said ordinance was adopted by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Calistoga, California, this _____ day of ______________________, ________. __________________________
CITY CLERK of the City of
Calistoga, California
APPROVED AS TO FORM:
__________________________
CITY ATTORNEY
Item #6.7.
Exhibit A
Table 5-12: Wastewater Enterprise Financial Policies
Target Debt Coverage Ratio 1.25
Reserve Targets
Emergency Cash Reserve Minimum 50% annual average capital expenditures($1.5M) Debt Coverage
Financial Policy Target/Requirement
Emergency Cash Reserve Goal 100% annual average capital expenditures($4.1 M) Operating Reserve Target 25% of annual O&M expenses
Item #6.7.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Dec 19 2023
Subject: Reject All Electric Vehicle Charging Stations Bids and Provide Direction to Staff
DESCRIPTION:
Consideration of a Resolution that rejects all bids for the Electric Vehicle (EV) Charging Stations at Community Center and Pool Project, Project No. 23-5554, and provide staff direction.
RECOMMENDATION:
Consider adopting resolution and provide staff direction on next steps per the discussion in this staff report.
BACKGROUND/SUMMARY:
The City of Calistoga currently only has two public EV charging ports that are level II chargers by ChargePoint. ChargePoint is the single largest vendor for public charging in the United States. The existing charging ports are located next to the fire station in the public parking lot. There is a need for Calistoga to increase the number of public charging stations to serve the ever-increasing number of electric vehicles on the road. Level II equipment offers higher rate AC charging (240V/208V), is common for public charging, and provides about 45 miles of range per hour of charge.
Staff successfully obtained $48,500 in grant funding that will pay for about 40% of the project, and consultants worked last year with MCE to design and prepare a bid package to install five additional, level II charging ports. Three of them would be added next to the two existing charging spaces, next to theFire Station, and two new ports would be added at the Community Pool parking lot.
Staff solicited bids under the City’s formal bidding procedures and received two bids on November 6, 2023:
Low Power EV Charging, Inc. $79,895.00
GEMS Environmental Management Services, Inc. $231,329.76 The low bid from Low Power EV Charging, Inc. omitted several bid items and after review by the City Attorney, was deemed non-responsive. A Notice of Non-Responsiveness was delivered to the contractor. The bid by GEMS was extremely high, triple the engineer’s estimate of $75,000.
A significant cost of the project is the purchase of the ChargePoint charging stations estimated at $42,500. The remaining portion of the work is very small and does not attract many bidders.
DISCUSSION
The City attorney suggested staff take this item to City Council to reject all bids.
Item #6.8.
Staff is seeking City Council direction on how to proceed with one of the following actions:
1. Abandon the project.
2. Direct staff to readvertise for bids under the City’s formal bidding procedures.
3. Direct city staff to purchase the charging stations direct from ChargePoint and authorize the Public Works Director to negotiate contracts with one or more contractor(s) necessary to install the charging stations and all associated improvements, not to exceed the project budget of $125,000.
CEQA STATUS:
The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.
FINANCIAL IMPACT:
The Project will require a FY22/23 budget adjustment of $125,000 to complete vendor equipment purchase and install (Account # 01-5644-4915). Staff secured three grants, totaling $48,500, for the project that have a limited time window to utilize them:
1. MCE rebate $17,500.00
2. BAAQMD Charge! Grant $11,000.00
3. CALeVIP Inland Counties Grant $20,000.00
Total incentives/grants $48,500.00
The cost to the general fund to complete the project after grants is $76,500.
The chargers require users to pay Chargepoint for all transactions with a credit card. Chargepoint in turn collects a fee for each transaction and forwards a monthly payment to the city. Chargepoint takes 10% out of the cities monthly payment as an administration fee and there is a small amount of city administration time tracking and depositing payments. Chargepoint services also include free operations and maintenance of the chargers. The average net revenue in the first half of 2023, was approximately $500 per month. The revenue covers the cost of the city electricity used to charge the cars. This will be the same for the new chargers.
ATTACHMENT(S):
1. Draft Resolution
APPROVAL(S):
Jessie Catacutan Approved - Dec 11 2023
Laura Snideman, City Manager Approved - Dec 11 2023
Yudiana Galvan, City Clerk Approved - Dec 11 2023
Item #6.8.
RESOLUTION NO. 2023-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF
NAPA, STATE OF CALIFORNIA, REJECTING ALL BIDS FOR THE ELECTRIC VEHICLE
CHARGING STATIONS AT THE FIRE STATION AND POOL PARKING LOTS WHEREAS, the City of Calistoga currently only has two public EV charging ports that are level II chargers by ChargePoint and is in need of additional EV charging stations; and WHEREAS, staff successfully obtained $48,500 in grant funding that will pay for about 40% of the project, and consultants worked last year with MCE to design and prepare a bid package to install five additional, level II charging ports; and WHEREAS, three of them would be added next to the two existing charging spaces, next to the Fire Station, and two new ports would be added at the Community Pool parking lot; and
WHEREAS, staff solicited bids under the City’s formal bidding procedures and received two bids on November 6, 2023; and
WHEREAS, the low bid from Low Power EV Charging, Inc. omitted several bid items and was deemed non-responsive and the second bid was extremely high and triple the engineer’s estimate; and
WHEREAS, the City attorney suggested staff take this item to City Council to reject all bids and consider other options and provide direction by motion to staff.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. Rejects all bids received.
PASSED, APPROVED AND ADOPTED this 19th day of December, 2023. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
ATTACHMENT 1
Item #6.8.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Jed Matcham, Fire Chief
Meeting: City Council - Dec 19 2023
Subject: Fire Department Fee Schedule
DESCRIPTION:
Consider introduction of an uncodified ordinance updating and adopting certain fees and charges for the City Fire Code operational permit fees and other fees relating to fire department services.
RECOMMENDATION:
Move to introduce by title and waive further reading of an uncodified ordinance updating and adopting certain fees and charges for the City Fire Code operational permit fees and other fees relating to fire department services.
BACKGROUND/SUMMARY:
Calistoga Fire Department provides community risk reduction services, development and building plan review, construction inspections, state mandated fire and life safety inspections, business inspections, operational permits, miscellaneous services, and emergency response and rescue services to the people and businesses in the city. Currently, Calistoga Fire Department recovers very little, if any, of the costs associated with these activities.
Under the California Constitution Article XI section 7, The City has the authority to impose fees, charges, and rates to offset the costs for municipal services and regulatory programs. Further, it is the general policy of the City to charge for the full costs of services provided by City Staff when such services benefit individual users rather than members of the community as a whole.
In 2017, Willdan prepared a user fee study with respect to certain user and regulatory fees for the Fire Department in the City of Benicia in order to determine the cost of providing such services and administering such regulatory programs, and Willdan provided a final report to the City of Benicia attached hereto and hereinafter incorporated by reference as Exhibit A (the “Study”). The Study determined appropriate amounts for new and updated user and regulatory fees, which amounts did not exceed the department costs of providing the corresponding services and administering the corresponding regulatory programs the fees are designed to fund.
The City of Benicia Fire Department is comparable to the City of Calistoga’s Fire Department and operates at a similar scale and has the same procedures as the City of Benicia to justify the City of Calistoga’s reliance on the Study. The City of Calistoga’s Fire Department derived the average time per activity/inspection/review/service from the Study but the hourly rates identified in the proposed user and regulatory fees set forth in the proposed fees attached to the draft ordinance as Exhibit B and are based on the City of Calistoga’s data on employee costs (“Proposed Fees”).
Item #7.1.
As demonstrated by the Study, the Proposed Fees comply with Article XIII-C of the California Constitution because they are either (1) charges imposed for a specific government service or product that are not imposed on those not receiving the service or product and do not exceed the City’s reasonable costs of providing the service or product; or (2) charges imposed for the reasonable regulatory costs to the City for issuing licenses and permits, performing investigations, inspections, and audits, and administrative enforcement and adjudication thereof.
As provided in the proposed Ordinance, the Proposed Fees may be revised, amended, or updated from time to time by resolution or ordinance of the City Council and thus staff is proposing that the Ordinance be adopted as an uncodified Ordinance. If adopted the Proposed Fees would go into effect 60 days after the Ordinance is adopted.
CEQA STATUS:
The proposed Ordinance is not subject to the California Environmental Quality Act (“CEQA”). This action is not a project within the meaning of the CEQA Guidelines Section 15378 and 15061(b)(3) as it has no potential for physical effects on the environment because it involves the adoption or amendment of certain fees and/or charges imposed by the City, does not commit the City to any specific project, and said fees and/or charges are applicable to future development projects and/or activities, each of which future projects and/or activities will be fully evaluated in full compliance with CEQA when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (see CEQA Guidelines, Section 15004(b)(1)). Pursuant to CEQA Guidelines section 15378(b)(4), the creation of government funding mechanisms which do not involve any commitment to any specific project which may cause significant effect on the environment, is not defined as a “project” under CEQA. Therefore, approval of the fees and/or charges is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4); and, even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that approval of the fees and/or charges may have a significant effect on the environment.
FINANCIAL IMPACT:
An estimated cost recovery of $10,000.00 the first year.
ATTACHMENT(S):
Ordinance Adopting Fire Department Fees (Revised 12.8.23) EXHIBIT B - Fire Fees Schedule
EXHIBIT A - Benicia User Fee Study
APPROVAL(S):
Jessie Catacutan Approved - Dec 07 2023
Laura Snideman, City Manager Approved - Dec 11 2023
Yudiana Galvan, City Clerk Approved - Dec 11 2023
Item #7.1.
4861-3560-4374 v2
ORDINANCE NO. _____
AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CALISTOGA, UPDATING AND ADOPTING CERTAIN FEES AND
CHARGES FOR THE CITY FIRE CODE OPERATIONAL PERMIT FEES
AND OTHER FEES RELATING TO FIRE DEPARTMENT SERVICES
WHEREAS, the City has the authority to impose fees, charges, and rates to offset the costs for municipal services and regulatory programs under its police powers under California Constitution Article XI section 7; and WHEREAS, it is the general policy of the City to charge for the full costs of services provided by City Staff when such services benefit individual users rather than members of the community as a whole; and
WHEREAS, to better achieve the City’s cost recovery goals, the City Council deems it advisable and in the best interests of the City to adopt and update certain fees, included in the City’s Book of Fees; and
WHEREAS, in 2017, Willdan prepared a user fee study with respect to certain user and regulatory fees for the Fire Department in the City of Benicia in order to determine the cost to the City of Benicia of providing such services and administering such regulatory programs, and Willdan provided a final report to the City of Benicia attached hereto and hereinafter incorporated by reference as Exhibit A (the “Study”); and
WHEREAS, the Study determined appropriate amounts for new and updated user and regulatory fees, which amounts did not exceed the City of Benicia’s Fire Department costs of providing the corresponding services and administering the corresponding regulatory programs the fees are designed to fund; and WHEREAS, the City of Benicia Fire Department is comparable to the City of Calistoga’s Fire Department and operates at a similar scale and has the same procedures as the City of Benicia to justify the City of Calistoga’s reliance on the Study; and
WHEREAS. the City of Calistoga’s Fire Department derived the average time per activity/inspection/review/service from the Study but the hourly rates identified in the proposed user and regulatory fees set forth in the proposed fees attached hereto and hereinafter incorporated by reference as Exhibit B are based on the City of Calistoga’s data on employee costs (“Proposed Fees”); and
WHEREAS, as demonstrated by the Study, the Proposed Fees comply with Article XIII-C of the California Constitution because they are either (1) charges imposed for a specific government service or product that are not imposed on those not receiving the service or product and do not exceed the City’s reasonable costs of providing the service or product; or (2) charges imposed for the reasonable regulatory costs to the Item #7.1.
4861-3560-4374 v2
City for issuing licenses and permits, performing investigations, inspections, and audits, and administrative enforcement and adjudication thereof; and WHEREAS, if enacted, the Taxpayer Protection and Government Accountability Act will require all fees and charges, adopted after January 1, 2022, to be adopted by the City Council by ordinance; and
WHEREAS, the City Council may adopt any fee or charge by ordinance if it is permitted to adopt the fee or charge by resolution; and WHEREAS, the City Council desires to comply with the Taxpayer Protection and Government Accountability Act to ensure that the Proposed Fees will remain valid in the event the Act is adopted; and
WHEREAS, the Proposed Fees are “exempt charges,” within the meaning of the Taxpayer Protection and Government Accountability Act because they are (1) reasonable charges for specific local government services or products provided directly to the payor that are not provided to those not charged, and they do not exceed the actual costs to the local government of providing the service or product; or (2) charges for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing the adopted Fire Code, or adjudication thereof; and
WHEREAS, Government Code section 66016 applies to the adoption or increase of fees for zoning variances, zoning changes, use permits, building inspections, building permits, filing and processing applications and petitions filed with the LAFCO, the processing of subdivision maps, and planning services; and WHEREAS, Government Code section 66018 applies to the adoption or increase of fees to which a specific statutory notice requirement does not apply; and WHEREAS, pursuant to Government Code sections 66016 and 66018 the enactment or increase in any fees to be charged for services must be adopted by the City Council by ordinance or resolution, after providing notice and holding a public hearing; and
WHEREAS, pursuant to Government Code section 66016, the data required to be made available to the public prior to increasing the amount of the fees by this ordinance was made available for public review at least ten (10) days prior to the date of this meeting; and
WHEREAS, notice of a public hearing on the new and increased user fees was published in accordance with Government Code sections 66018 and 6062a; and WHEREAS, a duly noticed public hearing before the City Council was held on December 19, 2023 at which public testimony was received and duly considered on the Proposed Fees; and
Item #7.1.
4861-3560-4374 v2
WHEREAS, pursuant to Government Code sections 66016 and 66017, fees imposed on a development project that apply to the filing, accepting, reviewing, approving, or issuing of an application, permit, or entitlement to use shall not take effect until at least sixty (60) days have passed since the final action on the adoption or increase of the fee.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES ORDAIN AS FOLLOWS:
Section 1. The above recitals are true and correct, and incorporated herein by reference and each is relied upon independently by the City Council for its adoption of the Ordinance.
Section 2. The findings of the Study have been considered and are hereby adopted as applicable to the City of Calistoga and incorporated into this Ordinance by reference as to the fees analyzed therein.
Section 3. The “Suggested Fees” identified in the third column set forth in Exhibit B, which is attached hereto and incorporated herein by reference, are hereby approved and adopted as the applicable fees that the City of Calistoga Fire Department shall impose as the reasonable costs of its services.
Section 4. Commencing on July 1, 2024 and on July 1 of each fiscal year thereafter, the Proposed Fees that are identified in Exhibit B subject to increase due to the Consumer Price Index, shall be administratively revised and increased annually by a factor equal to the bay area consumer price index.
Section 5. If there are conflicts between the Proposed Fees adopted in this Ordinance and the fees adopted by any prior resolution or fee schedule, the Proposed Fees adopted pursuant to this Ordinance shall control. This Ordinance does not supersede any previous resolution or ordinance setting fees that are not included in Exhibit B to this Ordinance.
Section 6. Pursuant to Government Code section 66017, the Proposed Fees adopted in this Ordinance shall go into effect until sixty (60) days after adoption of this Ordinance. Once effective, the Proposed Fees shall be incorporated into the City’s Book of Fees.
Section 7. If any action, subsection, sentence, clause or phrase of this Ordinance or the fees levied by this Ordinance shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this Ordinance or the fees levied by this Ordinance that can be given effect without the invalid provisions.
Section 8. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”). This action is not a project within the meaning of the CEQA Guidelines Section 15378 and 15061(b)(3) as it has no potential Item #7.1.
4861-3560-4374 v2
for physical effects on the environment because it involves the adoption or amendment of certain fees and/or charges imposed by the City, does not commit the City to any specific project, and said fees and/or charges are applicable to future development projects and/or activities, each of which future projects and/or activities will be fully evaluated in full compliance with CEQA when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (see CEQA Guidelines, Section 15004(b)(1)). Pursuant to CEQA Guidelines section 15378(b)(4), the creation of government funding mechanisms which do not involve any commitment to any specific project which may cause significant effect on the environment, is not defined as a “project” under CEQA. Therefore, approval of the fees and/or charges is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4); and, even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that approval of the fees and/or charges may have a significant effect on the environment.
Section 9. The Proposed Fees, set forth in Exhibit B, may be revised, amended, or updated from time to time by resolution or ordinance of the City Council.
Section 10. The City Clerk is directed to cause this Ordinance to be published in the manner required by law.
THIS ORDINANCE was introduced with the first reading waived at the City of Calistoga City Council meeting on the 19th day of December, 2023, and was passed and adopted at a regular meeting of the Calistoga City Council on the 19th day of December 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Dated:___________________
Item #7.1.
4861-3560-4374 v2
EXHIBIT A-STUDY
Item #7.1.
4861-3560-4374 v2
EXHIBIT B-PROPOSED FEES
Item #7.1.
Fire
# Fee Description Unit Notes Fee Type Full Cost Subsidy % Suggested Fee 90 FIRE CODE OPERATIONAL PERMITS
91 Additive Manufacturing
92 Primary/First Permit $414.00 75% $103.50
93 Additional Permits $103.50 50% $51.75
94 Aerosol Products, Aerosol Cooking Spray Products and Plastic Aerosol 3 Products
95 Primary/First Permit $414.00 75% $103.50
96 Additional Permits $103.50 50% $51.75
97 Amusement Buildings
98 Primary/First Permit $828.00 75% $207.00
99 Additional Permits $103.50 0% $103.50
100 Aviation Facilities
101 Primary/First Permit $414.00 75% $103.50
102 Additional Permits $103.50 50% $51.75
103 Candles, Open Flame ‐ A Occupancy
104 Primary/First Permit $414.00 75% $103.50
105 Additional Permits $103.50 50% $51.75
106 CO2 Systems, Beverage Dispensing
107 Primary/First Permit $414.00 75% $103.50
108 Additional Permits $103.50 50% $51.75
109 CO2 Enrichment System
110 Primary/First Permit $414.00 75% $103.50
111 Additional Permits $103.50 50% $51.75
112 Carnivals ‐ Fairs
113 Primary/First Permit $414.00 75% $103.50
114 Additional Permits $103.50 50% $51.75
115 Cellulose Nitrate Film ‐ Storage
116 Primary/First Permit $414.00 75% $103.50
117 Additional Permits $103.50 50% $51.75
118 Combustible Dust‐Producing Operations
119 Primary/First Permit $414.00 75% $103.50
120 Additional Permits $103.50 50% $51.75
121 Combustible Fibers
122 Primary/First Permit $414.00 75% $103.50
123 Additional Permits $103.50 50% $51.75
124 Combustible Liquid Storage
125 Primary/First Permit $414.00 75% $103.50
126 Additional Permits $103.50 50% $51.75
127 Compressed Gases
128 Primary/First Permit $414.00 75% $103.50
129 Additional Permits $103.50 50% $51.75
130 Cryogens
131 Primary/First Permit $414.00 75% $103.50
132 Additional Permits $103.50 50% $51.75
133 Cutting and Welding
134 Primary/First Permit $414.00 75% $103.50
135 Additional Permits $103.50 50% $51.75
136 Dry Cleaning Plants
137 Primary/First Permit $414.00 75% $103.50
138 Additional Permits $103.50 50% $51.75
139 Energy Storage Systems
140 Primary/First Permit $414.00 75% $103.50
141 Additional Permits $103.50 50% $51.75
142 Exhibits and Trade Shows
143 Primary/First Permit $414.00 75% $103.50
144 Additional Permits $103.50 50% $51.75
145 Explosive‐Blasting Agents
146 Primary/First Permit $414.00 75% $103.50
147 Additional Permits $103.50 50% $51.75
148 Fireworks/Pyrotechnical ‐ Special Effects/Fireworks ‐ Special Use Permit 149 Primary/First Permit $1,242.00 0% $1,242.00
150 Flammable Liquids
151 Primary/First Permit $414.00 75% $103.50
152 Additional Permits $103.50 50% $51.75
153 Floor Finishing
154 Primary/First Permit $414.00 75% $103.50
155 Additional Permits $103.50 50% $51.75
156 Fruit and Crop Ripening
157 Primary/First Permit $414.00 75% $103.50
158 Additional Permits $103.50 50% $51.75
159 Hazardous Materials
160 Primary/First Permit $621.00 75% $155.25
161 Additional Permits $103.50 25% $77.63
162 High‐Piled Combustible Stock
163 Primary/First Permit $414.00 75% $103.50
164 Additional Permits $103.50 50% $51.75
165 Hot‐Work Operations
Item #7.1.
166 Primary/First Permit $414.00 75% $103.50
167 Additional Permits $103.50 50% $51.75
168 HPM Facilities
169 Primary/First Permit $414.00 75% $103.50
170 Additional Permits $103.50 50% $51.75
171 Indoor Growing Operation
172 Primary/First Permit $414.00 75% $103.50
173 Additional Permits $103.50 50% $51.75
174 Industrial Ovens
175 Primary/First Permit $414.00 75% $103.50
176 Additional Permits $103.50 50% $51.75
177 Liquid or Gas Fueled Vehicles or Equipment in Assembly Buildings 178 Primary/First Permit $414.00 75% $103.50
179 Additional Permits $103.50 50% $51.75
180 Lithium Batteries
181 Primary/First Permit $414.00 75% $103.50
182 Additional Permits $103.50 50% $51.75
183 LPG storage use
184 Primary/First Permit $414.00 75% $103.50
185 Additional Permits $103.50 50% $51.75
186 Lumber Yards and Woodworking Plants
187 Primary/First Permit $414.00 75% $103.50
188 Additional Permits $103.50 50% $51.75
189 Magnesium Working
190 Primary/First Permit $414.00 75% $103.50
191 Additional Permits $103.50 50% $51.75
192 Miscellaneous Combustible Storage
193 Primary/First Permit $414.00 75% $103.50
194 Additional Permits $103.50 50% $51.75
195 Mobile Fueling of Hydrogen Fueled Vehicles
196 Primary/First Permit $414.00 75% $103.50
197 Additional Permits $103.50 50% $51.75
198 Motor Vehicle Fuel Dispensing
199 Primary/First Permit $414.00 75% $103.50
200 Additional Permits $103.50 50% $51.75
201 Open Burning/Vendor Booth
202 Primary/First Permit $414.00 75% $103.50
203 Additional Permits $103.50 50% $51.75
204 Open Flames and Torches
205 Primary/First Permit $414.00 75% $103.50
206 Additional Permits $103.50 50% $51.75
207 Organic Coatings
208 Primary/First Permit $414.00 75% $103.50
209 Additional Permits $103.50 50% $51.75
210 Ovens ‐ Industrial
211 Primary/First Permit $414.00 75% $103.50
212 Additional Permits $103.50 50% $51.75
213 Outdoor Assembly Event
214 Primary/First Permit $414.00 75% $103.50
215 Additional Permits $103.50 50% $51.75
216 Places of Assembly
217 Primary/First Permit $621.00 75% $155.25
218 Additional Permits $103.50 25% $77.63
219 Plant Extraction Systems
220 Primary/First Permit $621.00 75% $155.25
221 Additional Permits $103.50 25% $77.63
222 Pyrotechnics and Special Effects Materials
223 Primary/First Permit $1,242.00 75% $310.50
224 Additional Permits $103.50‐50% $155.25
225 Pyroxylin Plastics
226 Primary/First Permit $414.00 75% $103.50
227 Additional Permits $103.50 50% $51.75
228 Refrigeration Equipment
229 Primary/First Permit $414.00 75% $103.50
230 Additional Permits $103.50 50% $51.75
231 Repair Garages and Motor Fuel
‐Dispensing Facilities
232 Primary/First Permit $414.00 75% $103.50
233 Additional Permits $103.50 50% $51.75
234 Rooftop Heliports
235 Primary/First Permit $414.00 75% $103.50
236 Additional Permits $103.50 50% $51.75
237 Spraying ‐ Dipping
238 Primary/First Permit $414.00 75% $103.50
239 Additional Permits $103.50 50% $51.75
240 Storage of Scrap Tire and Tire Byproduct
241 Primary/First Permit $414.00 75% $103.50
242 Additional Permits $103.50 50% $51.75
243 Tents ‐ Canopies
244 Primary/First Permit $414.00 75% $103.50
245 Additional Permits $103.50 50% $51.75
246 Tire Rebuilding Plant
247 Primary/First Permit $414.00 75% $103.50
248 Additional Permits $103.50 50% $51.75
249 Waste Handling
250 Primary/First Permit $414.00 75% $103.50
251 Additional Permits $103.50 50% $51.75
Item #7.1.
252 Wood Products ‐ Storage
253 Primary/First Permit $414.00 75% $103.50
254 Additional Permits $103.50 50% $51.75
255 Fire Code Permit Inspections
256 Additional Inspection ‐ Related to Operational Permits $414.00 75% $103.50 257 OTHER SERVICES AND CHARGES
258 State Mandated Inspections ‐ Multi‐Family Residential, Hotels, Motels 259 3‐14 units (Primary/First Permit) $207.00 0% $207.00 260 15‐99 units (Primary/First Permit) $414.00 0% $414.00 261 100‐249 units (Primary/First Permit) $621.00 0% $621.00 262 250 + units (Primary/First Permit) $828.00 0% $828.00 263 State Required ‐ Community Care Licensing Pre‐Inspections 264 Family Care Homes $1,242.00 0% $1,242.00
265 Day Care $1,242.00 80% $248.40
266 Private Schools $1,242.00 0% $1,242.00
267 Additional Charges and Inspection Time
268 Additional inspection time during normal business hours per hour $207.00 0% $207.00 269 Overtime and weekend inspections (2 hour min.) per hour $310.50 0% $310.50 270 Additional site inspection ‐ Proir or during construction per hour $207.00 0% $207.00 271 Excessive Fire Inspection Fee $310.50 0% $310.50
272 Re‐submittals or revisions $414.00 0% $414.00
273 Additional plan review time per hour $207.00 0% $207.00 274 Planning Application Review $828.00 0% $828.00
275 Other Routine Annual Inspections $414.00 0% $414.00 276 After hours $414.00 0% $414.00
277 Engine Company Inspections $218.70 0% $218.70
278 Fire Clearance Fee‐Business License $414.00 100% $0.00 279 Fire Department Response Charges
282 Engine Company per hour $381.36 0% $381.36
283 Water Tender per hour $360.57 0% $360.57
284 Brush Engine per hour $367.67 0% $367.67
287 Specialized Equipment per hour
The Director shall
determine an
appropriate fee or fee
reduction when
conditions exist to
warrant such an action.
VARIES 0% Actual Cost +
15%
288 Staff Vehicles ‐ Prevention per hour $215.38 0% $215.38 289 Staff Vehicles ‐ Suppression per hour $215.38 0% $215.38 290 Supplies/equipment used
The Director shall
determine an
appropriate fee or fee
reduction when
conditions exist to
warrant such an action.
VARIES 0% Actual Cost +
15%
291 False Alarm Fees
292 1st false alarm $749.03 0% $0.00
293 2nd false alarm within 12 months of 1st false alarm $749.03 0% $342.05 294 3rd false alarm within 12 months of last false alarm $749.03 0% $684.11 295 4th false alarm within 12 months of last false alarm $749.03 0% $1,026.16 296 Additional false alarms within 12 months of last false alarm $749.03 0% $1,026.16 297 Miscellaneous Charges
298 Fire Report Copy per page $100.40 NA Per City Book
of Fees
299 Fire Extinguisher Training $621.00 60% $250.00
300 Equivalent Fees and Charges ‐ Determined by Fire Chief The Director shall
determine an
appropriate fee or fee
reduction when
conditions exist to
warrant such an action.
VARIES NA VARIES
301 Related Fee Reduction ‐ Determined by Fire Chief
The Director shall
determine an
appropriate fee or fee
reduction when
conditions exist to
warrant such an action.
VARIES NA VARIES
For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this division. Additionally, the City will pass‐through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application.
Item #7.1.
City of Benicia
User Fee Study Report
April 2019
User Fee Study
Attachment 1 - User Fee Study
Item #7.1.
i Comprehensive User Fee Study
TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................. i Executive Summary .................................................................................................. 1 User Fee Background ............................................................................................... 2 Background .................................................................................................................................................. 2 California User Fee History .......................................................................................................................... 2 Additional Policy Considerations ................................................................................................................. 4 Study Objective ....................................................................................................... 5 Scope of the Study ....................................................................................................................................... 5 Aim of the Report......................................................................................................................................... 5 Project Approach and Methodology ........................................................................... 6 Conceptual Approach................................................................................................................................... 6 Fully Burdened Hourly Rates........................................................................................................................ 6 Summary Steps of the Study ........................................................................................................................ 7 Allowable Costs ............................................................................................................................................ 7 Methodology ................................................................................................................................................ 8 Quality Control/Quality Assurance .............................................................................................................. 8 Reasons for cost increases/decreases over current fees............................................................................. 8 City Staff Contributions ................................................................................................................................ 9 Benicia User Fees .................................................................................................. 10 Cost Recovery............................................................................................................................................. 10 Subsidization .............................................................................................................................................. 10 Impact on Demand (Elasticity) ................................................................................................................... 11 Summary .................................................................................................................................................... 11 Planning ............................................................................................................... 12 Analysis ...................................................................................................................................................... 12 Building Safety ...................................................................................................... 13 Analysis ...................................................................................................................................................... 13 Library ................................................................................................................. 14 Analysis ...................................................................................................................................................... 14 Finance ................................................................................................................ 15 Attachment 1 - User Fee Study
Item #7.1.
ii Comprehensive User Fee Study
Analysis ...................................................................................................................................................... 15 Fire ...................................................................................................................... 16 Analysis ...................................................................................................................................................... 16 Public Works ......................................................................................................... 17 Analysis ...................................................................................................................................................... 17 Miscelleanous Administrative ................................................................................. 18 Analysis ...................................................................................................................................................... 18 Parks and Community Services .............................................................................. 19 Analysis ...................................................................................................................................................... 19 Police ................................................................................................................... 20 Analysis ...................................................................................................................................................... 20 Appendix A – Total Allowable Cost to be Recovered .................................................. 21 Appendix B – Fully Burdened Hourly Rates ............................................................... 22 Appendix C – Cost Recovery Analysis ....................................................................... 27 Attachment 1 - User Fee Study
Item #7.1.
1 Comprehensive User Fee Study
Executive Summary
The City of Benicia engaged Willdan Financial Services (Willdan) to determine the full costs incurred by the City to support the various activities for which the City charges user fees. Due to the complexity and the breadth of performing a comprehensive review of fees, Willdan employed a variety of fee methodologies to identify the full costs of individual fee and program activities. This report and the appendices herein identify some fees would require significant increases to achieve 100% cost recovery. Therefore, departmental staff have recommended a subsidy for several fees
Attachment 1 - User Fee Study
Item #7.1.
2 Comprehensive User Fee Study
User Fee Background
Background
Local governments provide numerous programs and services targeted to specific populations such as home builders, exercise class attendees, or facility renters. To remain solvent, the government must recover the costs associated with providing these. Rather than placing the cost burden on the community as a whole by recovering costs from local taxes, the government charges user fees directly to the residents benefitting from specific programs and services.As cities struggle to maintain levels of service and variability of demand, they have become increasingly aware of subsidies provided by the General Fund and have implemented cost-recovery targets. To the extent that governments use general tax monies to provide individuals with private benefits, and not require them to pay the full cost of the service (and, therefore, receive a subsidy), the government is limiting funds that may be available to provide other community-wide benefits. In effect, the government is using community funds to pay for private benefit. Unlike most revenue sources, cities have more control over the level of user fees they charge to recover costs, or the subsidies they can institute.
Fees in California are required to conform to the statutory requirements of the California Constitution, Proposition 218, and the California Code of Regulations. The Code also requires that the City Council adopt fees by either ordinance or resolution, and that any fees in excess of the estimated total cost of rendering the related services must be approved by a popular vote of two-thirds of those electors voting because the charge would be considered a tax and not a fee.
California User Fee History
Before Proposition 13, California cities were less concerned with potential subsidies and recovering the cost of their services from individual fee payers. In times of fiscal shortages, cities simply raised property taxes, which funded everything from police and recreation to development-related services. However, this situation changed with the passage of Proposition 13 in 1978.
Proposition 13 established the era of revenue limitation in California local government. In subsequent years, the state saw a series of additional limitations to local government revenues. Proposition 4 (1979) defined the difference between a tax and a fee: a fee can be no greater than the cost of providing the service; and Proposition 218 (1996) further limited the imposition of taxes for certain classes of fees. As a result, cities were required to secure a supermajority vote in order to enact or increase taxes. Since the public continues to resist efforts to raise local government taxes, cities have little control and very few successful options for new revenues. Compounding this limitation, the State of California took a series of actions in the 1990’s and 2000’s to improve the State’s fiscal situation—at the expense of local governments. As an example, in 2004-05, the Educational Revenue Augmentation Funds (“ERAF”) take-away of property taxes and the reduction of Vehicle License Fees have severely reduced local tax revenues.
In addition, on November 2, 2010, California voters approved Proposition 26, the “Stop Hidden Taxes Initiative”, which is aimed at defining “regulatory fees” as a special tax rather than a fee, thus requiring approval by two-thirds vote of local voters. These regulatory fees are typically intended to mitigate the societal and environmental impacts of a business or person’s activities. Proposition 26 contains seven Attachment 1 - User Fee Study
Item #7.1.
3 Comprehensive User Fee Study
categories of exceptions. The fees analyzed as part of this study fell under categories one through five consisting of charges for specific benefits, government service, regulatory need, for use of government property, or a fine/penalty.
Attachment 1 - User Fee Study
Item #7.1.
4 Comprehensive User Fee Study
Additional Policy Considerations
The recent trend for municipalities is to update their fee schedules to reflect the actual costs of certain public services primarily benefitting users. User Fees recover costs associated with the provision of specific services benefiting the user, thereby reducing the use of General Fund monies for such purposes.
In addition to collecting the direct cost of labor and materials associated with processing and administering user services, it is common for local governments to recover support costs. Support costs are those costs relating to a local government’s central service departments that are properly allocable to the local government’s operating departments. Central services support cost allocations were incorporated using the resulting indirect overhead percentages determined through the City of Benicia Cost Allocation Plan.
This plan was developed prior to the User Fee study to determine the burden placed upon central services by the operating departments in order to allocate a proportionate share of central service cost.
As labor effort and costs associated with the provision of services fluctuate over time, a significant element in the development of any fee schedule is that it has the flexibility to remain current. Therefore, it is recommended that the City include an inflationary factor in the resolution adopting the fee schedule to allow the City Council, by resolution, to annually increase or decrease the fees.
The City may employ many different inflationary factors. The most commonly used inflator is some form of the Consumer Price Index (CPI) as it is widely well known and accepted. A similar inflator is the implicit price deflator for GDP, which is much like the CPI except that while the CPI is based on the same “basket” of goods and services every year, the price deflators’ “basket” can change year to year. Since the primary factor for the cost of a City’s services is usually the costs of the personnel involved, tying an inflationary factor that connects more directly to the personnel costs can be suitable if there is a clear method, or current practice of obtaining said factor.
Each City should use an inflator that they believe works the best for their specific situation and needs. It is also recommended that the City perform this internal review annually with a comprehensive review of services and fees performed every three to five years, which would include adding or removing fees for any new or eliminated programs/services.
Attachment 1 - User Fee Study
Item #7.1.
5 Comprehensive User Fee Study
Study Objective
As the City of Benicia seeks to efficiently manage limited resources and adequately respond to increased service demands, it needs a variety of tools. These tools provide assurance that the City has the best information and the best resources available to make sound decisions, fairly and legitimately set fees, maintain compliance with state law and local policies, and meet the needs of the City administration and its constituency. Given the limitations on raising revenue in local government, the City recognizes that a User Fee Study is a very cost-effective way to understand the total cost of services and identify potential fee deficiencies. Essentially, a User Fee is a payment for a requested service provided by a local government that primarily benefits an individual or group.
The total cost of each service included in this analysis is based on the full cost of providing City services, including direct salaries and benefits of City staff, direct departmental costs, and indirect costs from central service support. This study determines the full cost recovery fee for the City to provide each service; however, each fee is set at the City’s discretion, up to 100% of the total cost, as specified in this report.
The principal goal of the study was to help the City determine the full cost of the services that the City provides. In addition, Willdan established a series of additional objectives including:
Developing a rational basis for setting fees
Identifying subsidy amount, if applicable, of each fee in the model Ensuring compliance with State law
Developing an updatable and comprehensive list of fees Maintaining accordance with City policies and goals
The study results will help the City better understand its true costs of providing services and may serve as a basis for making informed policy decisions regarding the most appropriate fees, if any, to collect from individuals and organizations that require individualized services from the City.
Scope of the Study
The scope of this study encompasses a review and calculation of the user fees charged by the following Benicia departments and fee groups:
Planning
Building
Library
Finance
Fire
Public Works
Miscellaneous Administrative
Parks & Community Services
Police
The study involved the identification of existing and potential new fees, fee schedule restructuring, data collection and analysis, orientation and consultation, quality control, communication and presentations, and calculation of individual service costs (fees) or program cost recovery levels.
Attachment 1 - User Fee Study
Item #7.1.
5 Comprehensive User Fee Study
Aim of the Report
The User Fee Study focused on the cost of City services, as City staff currently provides them at existing, known, or reasonably anticipated service and staff level needs. This report provides a summary of the study results, and a general description of the approach and methods Willdan and City staff used to determine the recommended fee schedule. The report is not intended to document all of the numerous discussions throughout the process, nor is it intended to provide influential dissertation on the qualities of the utilized tools, techniques, or other approaches.
Attachment 1 - User Fee Study
Item #7.1.
6 Comprehensive User Fee Study
Project Approach and Methodology
Conceptual Approach
The basic concept of a User Fee Study is to determine the “reasonable cost” of each service provided by the City for which it charges a user fee. The full cost of providing a service may not necessarily become the City’s fee, but it serves as the objective basis as to the maximum amount that may be collected.
The standard fee limitation established in California law for property-related (non-discretionary) fees is the “estimated, reasonable cost” principle. In order to maintain compliance with the letter and spirit of this standard, every component of the fee study process included a related review. The use of budget figures, time estimates, and improvement valuation clearly indicates reliance upon estimates for some data.
Fully Burdened Hourly Rates
The total cost of each service included in this analysis is primarily based on the Fully Burdened Hourly Rates (FBHRs) that were determined for City personnel directly involved in providing services. The FBHRs include not only personnel salary and benefits, but also any costs that are reasonably ascribable to personnel. The cost elements that are included in the calculation of fully burdened rates are:
Salaries & benefits of personnel involved
Operating costs applicable to fee operations
Departmental support, supervision, and administration overhead Indirect City-wide overhead costs calculated through the Cost Allocation Plan An important factor in determining the fully burdened rate is in the calculation of productive hours for personnel. This calculation takes the available workable hours in a year of 2,080 and adjusts this figure to account for calculated or anticipated hours’ employees are involved in non-billable activities such as paid vacation, sick leave, emergency leave, holidays, and other considerations as necessary. Dividing the full cost by the number of productive hours provides the FBHR.
The FBHRs are then used in conjunction with time estimates, when appropriate, to calculate a fee’s cost based on the personnel and the amount of their time that is involved in providing each service.
Attachment 1 - User Fee Study
Item #7.1.
7 Comprehensive User Fee Study
Summary Steps of the Study
The methodology to evaluate most User Fee levels is straightforward and simple in concept. The following list provides a summary of the study process steps:
Allowable Costs
This report identifies three types of costs that, when combined, constitute the fully burdened cost of a service (Appendix A). Costs are defined as
direct labor, including salary and benefits,
departmental overhead costs, and the City’s
central services overhead, where
departmental and central service overhead
costs constitute support costs. These cost
types are defined as follows:
Direct Labor (Personnel Costs): The
costs related to staff salaries for
time spent directly on fee-related
services.
Departmental Overhead: A
proportional allocation of
departmental overhead costs,
including operation costs such as
supplies and materials that are necessary for the department to function. Central Services Overhead: These costs, as provided via the City’s Cost Allocation Plan, represent services provided by those Central Services Departments whose primary function is to support other City departments.
Data Analysis
Department Interviews
Time Estimates
Labor Costs
Cost Allocation Plan
Building Cost Layers
Direct Services
Indirect Services
Department Overhead
City-Wide Overhead
Set Fees
Define the Full Cost of
Services
Set Cost Recovery Policy
Attachment 1 - User Fee Study
Item #7.1.
8 Comprehensive User Fee Study
Methodology
The two methods of analysis for calculating fees used in this report are the:
Case Study Method (Standard Unit Cost Build-Up Approach): This approach estimates the actual labor and material costs associated with providing a unit of service to a single user. This analysis is suitable when City staff time requirements do not vary dramatically for a service, or for special projects where the time and cost requirements are easy to identify at the project’s outset. Further, the method is effective in instances when a staff member from one department assists on an application, service or permit for another department on an as-needed basis. Costs are estimated based upon interviews with City staff regarding the time typically spent on tasks, a review of available records, and a time and materials analysis.
Programmatic Approach: In some instances, the underlying data is not available or varies widely, leaving a standard unit cost build-up approach impractical. In addition, market factors and policy concerns (as opposed to actual costs) tend to influence fee levels more than other types of services. Willdan employed a different methodology where appropriate to fit the programs’ needs and goals. Typical programmatic approach cases are facility use fees, penalties, and instances where a program cost is divided over the user base to obtain a per applicant cost for shared cost services.
Quality Control/Quality Assurance
All study components are interrelated, thus flawed data at any step in the process will cause the ultimate results to be inconsistent and unsound. The elements of our Quality Control process for User Fee calculations include:
Involvement of knowledgeable City staff
Clear instructions and guidance to City staff
Reasonableness tests and validation
Normalcy/expectation ranges
Internal and external reviews
Cross-checking
Reasons for cost increases/decreases over current fees
Within the fee tables in Appendix C, the differences are identified between the full costs calculated through the study and the fee levels currently in effect. The reasons for differences between the two can arise from a number of possible factors including:
Previous fee levels may have been set at levels less than full cost intentionally, based on policy decisions
Staffing levels and the positions that complete fee and service activity may vary from when the previous costs were calculated
Personnel and materials costs could have increased at levels that differed from any inflationary factors used to increase fees since the last study
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Costs that this study has identified as part of the full cost of services may not have been accounted for in a previous study
o Departmental overhead and administration costs
o Vehicle and Facility Maintenance support costs
o Indirect overhead from the Cost Allocation Plan
Changes in processes and procedures within a department, or the City as a whole City Staff Contributions
As part of the study process, Willdan received tremendous support and cooperation from City staff, which contributed and reviewed a variety of components to the study, including:
Budget and other cost data
Staffing structures
Fee and service structures, organization, and descriptions Direct and indirect work hours (billable/non-billable) Time estimates to complete work tasks
Review of draft results and other documentation
A User Fee Study requires significant involvement of the managers and line staff from the departments— on top of their existing workloads and competing priorities. The contributions from City staff were critical to this study. We would like to express our appreciation to the City and its staff for their assistance, professionalism, positive attitudes, helpful suggestions, responsiveness, and overall cooperation.
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Benicia User Fees
Cost Recovery
The cost recovery models, by department/division fee type, are presented in detail in Appendix C. Full cost recovery is determined by summing the estimated amount of time each position (in increments of minutes or hours) spends to render a service. Time estimates for each service rendered were predominately determined by Willdan and City Staff through a time and materials survey conducted for each department/division fee included in the study. The resulting cost recovery amount represents the total cost of providing each service. The City’s current fee being charged for each service, if applicable, is provided in this section, as well, for reference.
It is important to note that the time and materials survey used to determine the amount of time each employee spends assisting in the provision of the services listed on the fee schedule is essential in identifying the total cost of providing each service. Specifically, in providing services, a number of employees are often involved in various aspects of the process, spending anywhere from a few minutes to several hours on the service.
A primary goal of this study was to identify the cost of City services, to provide information to help the City make informed decisions regarding the actual fee levels and charges. The responsibility to determine the final fee levels is a complicated task. City staff must consider many issues in formulating recommendations, and the City Council must consider those same issues and more in making the final decisions.
City staff assumes the responsibility to develop specific fee level recommendations to present to the City Council. Unfortunately, there are no hard and fast rules to guide the City, since many of the considerations are based on the unique characteristics of the City of Benicia, and administrative and political discretion.
However, in setting the level of full cost recovery for each fee, one should consider whether the service solely benefits one end user or the general community.
Subsidization
Recalling the definition of a user fee helps guide decisions regarding subsidization. The general standard is that individuals (or groups) who receive a wholly private benefit should pay 100% of the full cost of the services. In contrast, services that are simply public benefit should be funded entirely by the general fund’s tax dollars. Unfortunately, for the decision makers, many services fall into the range between these two extremes.
Further complicating the decision, opponents of fees often assert that the activities subject to the fees provide economic, cultural, “quality of life,” or other community benefits that exceed the costs to the City.
It is recommended the City consider such factors during its deliberations regarding appropriate fee levels.
Of course, subsidization can be an effective public policy tool, since it can be used to reduce fees to encourage certain activities (such as compliance inspections to ensure public safety) or allow some people to be able to afford to receive services they otherwise could not at the full cost. In addition, subsidies can be an appropriate and justifiable action, such as to allow citizens to rightfully access services, without overburdensome costs.
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Despite the intent, it is important for the City and public to understand that subsidies must be covered by another revenue source, such as the General Fund. Therefore, the general taxpayer will potentially help to fund private benefits, and/or other City services will not receive funds that are otherwise directed to cover subsidies.
Impact on Demand (Elasticity)
Economic principles of elasticity suggest that increased costs for services (higher fees) will eventually curtail the demand for the services; whereas lower fees may spark an incentive to utilize the services and encourage certain actions. Either of these conditions may be a desirable effect to the City. However, the level of the fees that would cause demand changes is largely unknown. The cost of service study did not attempt to evaluate the economic or behavioral impacts of higher or lower fees; nevertheless, the City should consider the potential impacts of these issues when deciding on fee levels.
Summary
If the City’s principal goal of this study were to maximize revenues from user fees, Willdan would recommend setting user fees at 100% of the full cost identified in this study. However, we understand that revenue enhancement is not the only goal of a cost of service study, and sometimes full-cost recovery is not needed, desired, or appropriate. Other City and departmental goals, City Council priorities, policy initiatives, past experience, implementation issues, and other internal and external factors may influence staff recommendations and City Council decisions. In this case, the proper identification of additional services (new or existing services) and creation of a consistent and comprehensive fee schedule was the primary objective of this study. City staff has reviewed the full costs and identified the recommended fee levels for consideration by City Council. The attached appendices exhibit these unit fees individually.
The preceding sections provide background for each department or division and the results of this study’s analysis of their fees. For the full list of each fee’s analysis, refer to Appendix C of this report.
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Planning
The Planning Division is responsible for ensuring compliance with the City General Plan and Zoning Ordinance. Daily operations focus on customer service, development review and compliance, long-range planning andhistoric preservation. The Planning Division provides staff support to the Zoning Administrator, Historic Preservation Review Commission, Planning Commission, and Sky Valley Open Space Committee.
The Planning Division reviews and prepares comments on pertinent County and regional plans and environmental documents that have implications for Benicia.
Analysis
Willdan individually reviewed the services and programs associated with the Planning Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Planning Division services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved in providing services to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that the current fees do not reflect the cost of providing the services which frequent occurs in the time between user fee cost studies. It is recommended that the City make fee adjustments to seek full cost recovery for most Planning services as detailed in Appendix C. As a result, there would be:
an increase to 36 fees;
22 new fees would be added;
20 fees would decrease;
1 fee would remain as currently set, and;
the average fee change would be a decrease of 4% (note: some fees are shifting to a minimum fee / direct cost recovery model where cost of providing service is highly variable).
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Building Safety
The Building Safety Division is responsible for maintaining and ensuring compliance with the Building Code, permit intake, maintaining permit records and updating the permit system, facilitating plan review, inspections, and floodplain management. The Building Safety Division also staffs the Building Code Board of Appeals.
Analysis
Willdan individually reviewed the services and programs associated with Building Safety Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Building Safety Division services relied primarily upon a standard unit cost build-up approach (except for fees related to the Building Permit program), whereby we determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of staff and pro-rata share of departmental costs, including indirect costs for City Central Services. The Building fee schedule also underwent structural modifications to better fit to how services are provided. The analysis found that services are currently not in line with full cost recovery. It is recommended that the City make fee changes to achieve full cost recovery for Building services as detailed in Appendix C. The Building Permit program would be staying the same except for an increase to the minimum fee. As a result, there would be:
an increase to 14 fees;
30 restructured fees would be added;
14 fees would decrease, and;
7 fees would remain as currently set.
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Library
The Public Services Division of the Library provides reference and circulation assistance, services and programs for adults, teens and children, as well as adult literacy services for native English-language speakers and English as a Second Language (ESL) learners, along with GED students.
Analysis
Willdan individually reviewed the services associated with the Library fees. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Library Services relied primarily upon a standard unit cost build-up approach, whereby we determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most flat rate fees are currently set below the full cost of providing the service. Some rental services are also included in the Library fee schedule and under Proposition 26 can be set based on policy and market factors since there is market availability. Staff has suggested reasonable fee adjustments to the fee schedule, and they are detailed in Appendix C. As a result, there would be:
an increase to 5 fees;
1 new fee would be added;
3 fees would decrease;
18 fees would remain as currently set, and;
the average estimated fee increase would be around 15%.
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Finance
The Finance Department provides financial accounting and reporting for its citizens, other agencies, and internal departments. The Finance Department is also responsible for budget preparation, processing of payments, financial reporting and coordination of annual audit information, payroll, water and sewer billing, coordination of business license compliance, billing for City services, and general customer service.
Analysis
Willdan individually reviewed the services associated with the Finance Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of the City Clerk services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that current fees are a mix of above and below the full cost of providing them. Staff has suggested reasonable fee adjustments to the fee schedule, and they are detailed in Appendix C. As a result, there would be:
An increase for 1 fee;
2 fees would decrease, and;
2 fees would remain as currently set
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Fire
The Benicia Fire Department is committed to providing excellent service to our community by exhibiting the highest standards of professionalism and expertise. The department strives to proactively identify service delivery needs and adapt accordingly to exceed fire service industry standards. Staff is properly trained and equipped to respond at a moment's notice when emergencies or disasters strike. The department appreciates the respect it holds in the community and is committed to maintaining that trust.
The Benicia Fire Department provides paramedic level Emergency Medical Services (EMS) and response to fires, vehicle accidents, hazardous materials incidents, explosions, floods, technical and water rescues, earthquakes, and non-emergency public service calls. The Benicia Fire Department remains prepared in an operational state of readiness twenty-four hours a day, seven days a week.
Analysis
Willdan individually reviewed the services and programs associated with the Fire Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Fire Services relied primarily upon a standard unit cost build-up approach, whereby we determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most flat rate fees are currently set below the full cost of providing the service. Staff has suggested reasonable fee adjustments to the fee schedule, and they are detailed in Appendix C. As a result, there would be:
an increase to 142 fees;
49 new fees would be added;
30 fees would decrease;
4 fees would remain as currently set, and;
the average fee change would be an increase of 82%.
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Public Works
The Engineering Division provides technical advice and assistance to the public, other City departments, and outside agencies. Engineering services include planning, design, inspection, construction management, and contract administration for the City’s Public Works construction projects. The division provides preliminary analysis and review of new residential and commercial development, plan checking, and inspection of public improvements. This division performs traffic engineering, including the City’s Traffic Calming Program, and processes encroachment, grading, transportation, and stormwater permits.
Engineering staff also manages the City’s Pavement Management Program and Storm Water Management Program for flood control and environmental protection. Citizen inquiries relating to public facilities, drainage, traffic, dredging, and safety issues are reviewed and acted on by this division. Contract employees and private consulting firms support this division by providing design, construction management, and inspection services on a project-by-project basis
Analysis
Willdan individually reviewed the services and programs associated with the Engineering Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Engineering Services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved in providing services to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that current fees are a mix of above and below the full cost of providing them.
It is recommended that the City adjust fees to full cost recovery as detailed in Appendix C. As a result, there would be:
an increase to 32 fees;
25 fees would decrease;
3 new fees would be added, and;
18 fees would remain as currently set.
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Miscelleanous Administrative
Miscellaneous Administrative fees
Analysis
Willdan individually reviewed the services associated with the Miscelleanous Adminsitrative fees. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of the Miscelleanous Administrative services relied primarily upon a standard unit cost buildup approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most flat rate fees are currently set below the full cost of providing the service. Staff has suggested fees at full cost recovery as detailed in Appendix C. As a result, there would be:
An increase for 4 fees;
3 fees would decrease;
3 fees would remain as currently set, and;
the average estimated fee increase would be around 29%.
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Parks and Community Services
The Parks and Community Services Department operates a variety of programs and services for the residents of Benicia. The department consists of the Administration Division, Parks Division, Building Maintenance Division, and Community Services Division. The department currently maintains and operates 211 developed park and landscaped acres, plus one 577-acre regional park, 35 City-owned buildings, 1 Cityowned cemetery, 1 swimming pool facility, and 1 community center. The department has responsibility for over 68 open space access areas and maintenance of a lighting and landscape district, consisting of 5 zones.
Analysis
Willdan individually reviewed the services and programs associated with the Parks and Community Services Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of most Parks and Community Services programs encompassed facility rentals and other recreation services. The fee for use of government owned facilities and property can be set discretionally by the City per Proposition 26 to reduce the cost to the public for the facilities, and because there is market availability for facility use by the public. The cost of acquisition, maintenance, repair, and upgrade to the City and subsequently the community is offset by rental or use fee revenue. As such these fees should be set using the knowledge of activity use for the facilities, policy desires of the City, and market factors when desirable. It is generally accepted that many Recreation programs provide a measure of public benefit to the residents and City as a whole. In addition, cities generally want to ensure that their programs and services remain affordable to the community at large, and that the programs remain competitive with surrounding jurisdictions and private businesses. Therefore, full cost recovery is typically not the primary goal of fee setting. Even so it is important for cities to understand the cost recovery of services within Parks and Recreation to make informed budget decisions based on limited general funding resources available.
As such, a cost recovery analysis was performed, and it was determined that Parks and Community Services is operating at around 25% cost recovery based on fiscal year 2022 revenues and expenditures. Staff has suggested reasonable fee adjustments to the fee schedule, and they are detailed in Appendix C. As a result, there would be:
An increase for 86 fees;
1 fee would decrease;
8 new fees would be added;
46 fees would remain as currently set, and;
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Police
The members of the Benicia Police Department work in partnership with the community to improve the quality of life of all Benicia citizens and merchants. The department’s core values are Safety, Community, Leadership, Integrity, and Professionalism. The department’s first pillar is community engagement; the second pillar is a rapid and effective response to crimes in progress, and the third pillar is relentless followup. The department commits to collaborating with employees, community members, and at a regional level to achieve its vision to be the best Police Department in the world.
Analysis
Willdan individually reviewed the services and programs associated with the Police Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Police Services relied primarily upon a standard unit cost build-up approach, whereby we determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most flat rate fees are currently set below the full cost of providing the service. Staff has suggested reasonable fee adjustments to the fee schedule, and they are detailed in Appendix C. As a result, there would be:
minor increases to 7 fees;
1 new fee would be added;
1 fee would decrease, and;
79 fees would remain as currently set.
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Appendix A – Total Allowable Cost to be Recovered
Below are the total allowable costs that may be recovered through User Fees; however, only a percentage of the total cost is realized as staff doesn’t just work on services related to User Fees, but also work on an array of other City functions during the operational hours of the City. The amounts listed below will not reconcile to City budgets as costs that should not be included in overhead for personnel in the application of determining fully burdened hourly rates were excluded. Examples of these costs are capital, debt, monetary transfers, passthrough contract costs.
City of Benicia - User Fee
Overhead Rate Calculations
Department Total Personnel
Department
Operations &
Administration
Direct
Overhead
%
Indirect
Allocation
%
010: BLDG MAINTENANCE 553,755 238,440 43% 0%
010: COMMUNITY DEVELOPMENT 1,707,400 117,040 7% 19%
010: CITY MANAGER 1,459,980 143,260 10% 0%
010: ECONOMIC DEVELOPME 540,840 74,990 14% 13%
010: FINANCE 1,443,250 99,150 7% 0%
010: FIRE ADMIN 9,030,520 752,970 8% 12%
010: INFORMATION TECHNO 511,590 68,960 13% 0%
010: LIBRARY 1,048,140 176,050 17% 48%
010: PARKS&COMMUNITY SV 3,280,720 776,720 24% 44%
010: POLICE ADMIN 9,567,470 1,235,450 13% 14%
010: PUBLIC WORKS 1,462,945 400,050 27% 18%
010: PUBLIC WORKS ADMIN 577,270 67,520 12% 0%
710: WASTEWATER OPERATIONS 3,529,510 842,970 24% 14%
750: WATER OPERATIONS 3,411,010 1,751,470 51% 14%
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Appendix B – Fully Burdened Hourly Rates
Below are fully burdened hourly rates of staff positions that provide for the services detailed in Appendix C. The FBHRs were used to determine the full cost of each service. They include the salary and benefit costs for each position as well as all applicable overhead amounts for each position. When a central service department position works on a fee or project in the purview of an operating department, the overhead rates of the operating department (shown in Appendix A) will be applied to that central service positions’ salary and benefit rate for full cost recovery since indirect overhead cost only applies to non central service functions of the City. For any user fee service request that is outside the scope of the fees detailed in Appendix C, or for services for which there is no fee currently set, the City can charge up to the full cost of the FBHR for personnel involved.
City of Benicia - User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
Blended Rates
Deveopment Technician I/II $75.96
Building Inspector I/II $97.02
Assit/Assoc/Sr Planner $116.22
Building Offcial/Inspector II $131.35
Assit/Assoc/Sr Engineer $175.73
FINANCE $104.49
POLICE $143.22
Accounting Technician/Senior Account Clerk $66.22
COMMUNITY DEVELOPMENT $116.63
010: BLDG MAINTENANCE Bldg - ASSISTANT RECREATION COORDINAT $24.74 010: BLDG MAINTENANCE Bldg - MAINTENANCE CUSTODIAN $72.86 010: BLDG MAINTENANCE Bldg - MAINTENANCE WORKER III PCS $98.91 010: BLDG MAINTENANCE Bldg - PLBM JOURNEYMAN $86.01
010: COMMUNITY DEVELOPMENT CD - ASSISTANT PLANNER $103.61 010: COMMUNITY DEVELOPMENT CD - ASSOCIATE PLANNER $113.98 010: COMMUNITY DEVELOPMENT CD - BUILDING INSPECTOR I $92.40 010: COMMUNITY DEVELOPMENT CD - BUILDING INSPECTOR II $101.63 010: COMMUNITY DEVELOPMENT CD - BUILDING OFFICIAL $161.07 010: COMMUNITY DEVELOPMENT CD - COMMUNITY DEVELOPMENT COORDINATOR $90.57 010: COMMUNITY DEVELOPMENT CD - COMMUNITY DEVELOPMENT DIRECTOR $208.66 010: COMMUNITY DEVELOPMENT CD - DEVELOPMENT SERVICES TECH I $72.34 010: COMMUNITY DEVELOPMENT CD - DEVELOPMENT SERVICES TECH II $79.58 Attachment 1 - User Fee Study
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City of Benicia - User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
010: COMMUNITY DEVELOPMENT CD - FLOOD PLAIN MANAGER $172.35 010: COMMUNITY DEVELOPMENT CD - INTERN II $26.34
010: COMMUNITY DEVELOPMENT CD - MANAGEMENT ANALYST II $109.63 010: COMMUNITY DEVELOPMENT CD - PLANNING MANAGER $169.51 010: COMMUNITY DEVELOPMENT CD - SENIOR PLANNER $131.08
010: CITY MANAGER CM - ADMIN SECRETARY $67.84
010: CITY MANAGER CM - CITY MANAGER $243.66
010: CITY MANAGER CM - DEPUTY CITY CLERK $78.01
010: CITY MANAGER CM - DEPUTY CITY MANAGER $170.36
010: CITY MANAGER CM - EQUITY DIVERSITY INCLUSION MGR $69.87 010: CITY MANAGER CM - EXECUTIVE ASST TO CITY MANAGER $78.01 010: CITY MANAGER CM - MUNICIPAL PROJ MGR SPEC ADV CM $160.37 010: CITY MANAGER CM - SENIOR MGMNT ANALYST $103.87
010: ECONOMIC DEVELOPME ED - MANAGEMENT ANALYST I $100.47 010: ECONOMIC DEVELOPME ED - MANAGMENT ANALYST I/II PT $57.34 010: FINANCE Finance - ACCOUNT CLERK II $56.01
010: FINANCE Finance - ACCOUNT TECHNICIAN $70.84
010: FINANCE Finance - ACCOUNTANT II $88.47
010: FINANCE Finance - ACCOUNTING MANAGER $138.15
010: FINANCE Finance - ACCT CLERK I PT $26.42
010: FINANCE Finance - ASSISTANT FINANCE DIRECTOR $155.68 010: FINANCE Finance - FINANCE DIRECTOR $178.74
010: FINANCE Finance - PROCUREMENT/PROGRAM SPECIALIST $120.13 010: FINANCE Finance - SENIOR ACCOUNT CLERK $61.60
010: FINANCE Finance - SENIOR ACCOUNTANT $97.32
010: FINANCE Finance - SENIOR ACCOUNTING TECHNICIAN $77.94 010: FIRE ADMIN Fire - ADMIN SECRETARY $83.95
010: FIRE ADMIN Fire - COMMUNITY PRESERVATION OFFICER $105.45 010: FIRE ADMIN Fire - DIVISION FIRE CHIEF $190.93
010: FIRE ADMIN Fire - FIRE CAPTAIN $162.02
010: FIRE ADMIN Fire - FIRE CHIEF $244.28
010: FIRE ADMIN Fire - FIRE ENGINEER $147.29
010: FIRE ADMIN Fire - FIRE LIEUTENANT $154.65
010: FIRE ADMIN Fire - FIRE PREVENTION INSPECTOR II $119.17 010: FIRE ADMIN Fire - MANAGEMENT ANALYST II $116.86
010: FIRE ADMIN Fire - PARAMEDIC FIREFIGHTER $140.19
010: INFORMATION TECHNO IT - INFORMATION TECHNOLOGY ASST $61.16 010: INFORMATION TECHNO IT - INFORMATION TECHNOLOGY MANAGER $154.85 010: INFORMATION TECHNO IT - IT ANALYST I $87.61
010: INFORMATION TECHNO IT - SENIOR IT ANALYST $110.84
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City of Benicia - User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
010: LIBRARY Lib - DEPARTMENT AIDE $27.32
010: LIBRARY Lib - GED INSTRUCTOR $56.69
010: LIBRARY Lib - LIBRARIAN I $57.25
010: LIBRARY Lib - LIBRARIAN II $83.78
010: LIBRARY Lib - LIBRARY ASSISTANT I $38.07
010: LIBRARY Lib - LIBRARY DIRECTOR $262.22
010: LIBRARY Lib - LIBRARY MANAGER $165.79
010: LIBRARY Lib - LIBRARY PAGE $25.89
010: LIBRARY Lib - LIBRARY TECHNICIAN II $90.37
010: LIBRARY Lib - LITERACY SPECIALIST GRANT FUND $43.74 010: LIBRARY Lib - SAFETY COORDINATOR (LIBRARY) $37.96
010: LIBRARY Lib - SENIOR LIBRARIAN $144.15
010: PARKS&COMMUNITY SV Parks - ADMIN CLERK II $87.65
010: PARKS&COMMUNITY SV Parks - ASSISTANT POOL COORDINATOR $37.85 010: PARKS&COMMUNITY SV Parks - ASSISTANT RECREATION COORDINAT $30.88 010: PARKS&COMMUNITY SV Parks - CAMP DIRECTOR $35.98
010: PARKS&COMMUNITY SV Parks - CUSTODIAN $38.72
010: PARKS&COMMUNITY SV Parks - FACILITY ATTENDANT II $37.33 010: PARKS&COMMUNITY SV Parks - IRRIGATION SPECIALIST $112.71 010: PARKS&COMMUNITY SV Parks - LIFEGUARD (ENTRY LEVEL) $26.78 010: PARKS&COMMUNITY SV Parks - LIFEGUARD (SENIOR) $32.52 010: PARKS&COMMUNITY SV Parks - MAINTENANCE WORKER III PCS $123.44 010: PARKS&COMMUNITY SV Parks - MANAGEMENT ANALYST II $153.54 010: PARKS&COMMUNITY SV Parks - PARK COMM SVCS DIRECTOR $280.76 010: PARKS&COMMUNITY SV Parks - PARKS COMM SVCS SUPERINTENDENT $194.92 010: PARKS&COMMUNITY SV Parks - PLBM WORKER $97.58
010: PARKS&COMMUNITY SV Parks - RECREATION ASSISTANT $102.92 010: PARKS&COMMUNITY SV Parks - RECREATION LEADER II $26.78 010: PARKS&COMMUNITY SV Parks - RECREATION SPECIALIST II $41.01 010: PARKS&COMMUNITY SV Parks - RECREATION SPECIALIST III $49.14 010: PARKS&COMMUNITY SV Parks - RECREATION SUPERVISOR $145.65 010: PARKS&COMMUNITY SV Parks - SEASONAL SENIOR LEAD PARK WORK $38.72 010: PARKS&COMMUNITY SV Parks - TINY TOT INSTRUCTOR $40.06 010: POLICE ADMIN Police - COMMUNITY SERVICE OFFICER II $91.15 010: POLICE ADMIN Police - EXECUTIVE ASST TO POLICE CHIEF $95.22 010: POLICE ADMIN Police - MANAGEMENT ANALYST II $123.30 010: POLICE ADMIN Police - POLICE AIDE $35.92
010: POLICE ADMIN Police - POLICE CHIEF $275.11
010: POLICE ADMIN Police - POLICE LIEUTENANT $223.80
010: POLICE ADMIN Police - POLICE OFFICER $140.44
010: POLICE ADMIN Police - POLICE RECORDS SUPERVISOR $104.08 Attachment 1 - User Fee Study
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City of Benicia - User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
010: POLICE ADMIN Police - POLICE SERGEANT $168.53
010: POLICE ADMIN Police - PUBLIC SAFETY DISPATCH $95.70 010: POLICE ADMIN Police - PUBLIC SAFETY DISPATCH SUP $114.84 010: POLICE ADMIN Police - PUBLIC SAFETY DISPATCHER $44.51 010: POLICE ADMIN Police - VOLUNTEER COORDINATOR $58.43 010: PUBLIC WORKS PW - ASSISTANT ENGINEER $156.23
010: PUBLIC WORKS PW - ASSOCIATE CIVIL ENGINEER $171.87 010: PUBLIC WORKS PW - ENGINEERING TECHNICIAN I $107.92 010: PUBLIC WORKS PW - ENGINEERING TECHNICIAN II $118.71 010: PUBLIC WORKS PW - FIELD UTILITIES STREETS APPR $102.24 010: PUBLIC WORKS PW - FIELD UTILITIES STREETS JRNY $112.35 010: PUBLIC WORKS PW - MAINTENANCE WORKER III PW $127.94 010: PUBLIC WORKS PW - PROJECT MANAGER $199.10
010: PUBLIC WORKS PW - PUBLIC WORKS INSPECTOR $131.73
010: PUBLIC WORKS PW - SENIOR CIVIL ENGINEER $199.10
010: PUBLIC WORKS ADMIN PW Admin - ADMIN SECRETARY $69.00 010: PUBLIC WORKS ADMIN PW Admin - ENGINEERING INTERN $16.75 010: PUBLIC WORKS ADMIN PW Admin - MANAGEMENT ANALYST II $96.05 010: PUBLIC WORKS ADMIN PW Admin - OFFICE ASSISTANT I $16.75 010: PUBLIC WORKS ADMIN PW Admin - PUBLIC WORKS DIRECTOR $225.09 710: WASTEWATER OPERATIONS Wastewater - ASSISTANT ENGINEER $145.93 710: WASTEWATER OPERATIONS Wastewater - FIELD UTILITIES STREETS APPR $95.50 710: WASTEWATER OPERATIONS Wastewater - FIELD UTILITIES STREETS JRNY $104.95 710: WASTEWATER OPERATIONS Wastewater - FIELD UTILITIES STREETS SUP $169.32 710: WASTEWATER OPERATIONS Wastewater - LABORATORY TECHNICIAN II $123.82 710: WASTEWATER OPERATIONS Wastewater - MAINTENANCE TECHNOLOGIST I $126.63 710: WASTEWATER OPERATIONS Wastewater - MAINTENANCE TECHNOLOGIST II $139.16 710: WASTEWATER OPERATIONS Wastewater - MAINTENANCE WORKER III PW $119.51 710: WASTEWATER OPERATIONS Wastewater - MANAGEMENT ANALYST II $121.09 710: WASTEWATER OPERATIONS Wastewater - PROJECT MANAGER $185.97 710: WASTEWATER OPERATIONS Wastewater - PUBLIC WORKS INSPECTOR $123.05 710: WASTEWATER OPERATIONS Wastewater - SENIOR ADMINISTRATIVE CLERK $79.49 710: WASTEWATER OPERATIONS Wastewater - SENIOR CIVIL ENGINEER $185.97 710: WASTEWATER OPERATIONS Wastewater - WASTEWATER OPERATOR II $117.93 710: WASTEWATER OPERATIONS Wastewater - WASTEWATER OPERATOR III $129.72 710: WASTEWATER OPERATIONS Wastewater - WASTEWATER PLANT SUPERVISOR $169.32 710: WASTEWATER OPERATIONS Wastewater - WASTEWATER PLANT SUPT $203.55 710: WASTEWATER OPERATIONS Wastewater - WATER QUALITY SUPERVISOR $169.32 750: WATER OPERATIONS Water - ASSISTANT ENGINEER $178.93 750: WATER OPERATIONS Water - FIELD UTILITIES STREETS APPR $117.10 750: WATER OPERATIONS Water - FIELD UTILITIES STREETS JRNY $128.68 Attachment 1 - User Fee Study
Item #7.1.
26 Comprehensive User Fee Study
City of Benicia - User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
750: WATER OPERATIONS Water - FIELD UTILITIES STREETS SUP $207.61 750: WATER OPERATIONS Water - MAINTENANCE TECHNOLOGIST I $155.27 750: WATER OPERATIONS Water - MAINTENANCE WORKER III PW $146.53 750: WATER OPERATIONS Water - MANAGEMENT ANALYST II $148.47 750: WATER OPERATIONS Water - PROJECT MANAGER $228.03
750: WATER OPERATIONS Water - PUBLIC WORKS INSPECTOR $150.87 750: WATER OPERATIONS Water - SENIOR ADMINISTRATIVE CLERK $97.47 750: WATER OPERATIONS Water - SENIOR CIVIL ENGINEER $228.03 750: WATER OPERATIONS Water - WATER OPERATOR III $155.27 750: WATER OPERATIONS Water - WATER OPERATOR IV $170.63 750: WATER OPERATIONS Water - WATER PLANT SUPERVISOR $207.61 750: WATER OPERATIONS Water - WATER PLANT SUPT $249.59
750: WATER OPERATIONS Water - WATER QUALITY SUPERVISOR $207.61 750: WATER OPERATIONS Water - WATER QUALITY TECHNICIAN II $137.20 Attachment 1 - User Fee Study
Item #7.1.
27 Comprehensive User Fee Study
Appendix C – Cost Recovery Analysis
The following tables provide the results of the analysis, resulting full cost recovery amount, and recommended fees. For fees, services, and penalties in which the full cost, existing fee and suggested fee is listed as “NA”, the amount or percentage was not calculable based on cost data or variable fee structure.
This is most common when either the current or the suggested fee includes a variable component that is not comparable on a one-to-one basis, a full cost was not calculated (for penalties, fines, market-based fees, or items not included in the study), or when there is not a current fee amount to compare against.
All services and fees analyzes as part of this study fall under one or multiple categories one through five of the exemptions defined in Proposition 26. As such a cost analysis was performed to calculate the estimated reasonable full cost of each service, and suggested fees are recommended at or below those amounts.
Estimated reasonable full costs were calculated based on City expenditures and time estimates.
To provide a thorough list of all fees and services, the schedules also includes items that were not part of the scope of this study. Examples of such items often are are utility rates, taxes, in-lieu fees, and developer impact fees.
Attachment 1 - User Fee Study
Item #7.1.
Planning
# Fee Description Current Fee/Charge Unit
Application Fee Needed? Notes
Full Cost / Min Cost Subsidy % Suggested Fee Notes Fee Δ Planning Applications
1 Land Use Application Filing Fee New No $110.31 0% $110.00 NA 2 Public Notice Fee New No $203.89 0% $203.00 Flat + invoice direct costs (e.g., printing, postage) NA3 General Plan Amendment 17,163.24 Yes $7,631.56 0% $7,631.00 Reimbursement with minimum fee -$9,532.244 Zone Change (including map) 8,577.98 Yes $7,709.09 0% $7,709.00 Reimbursement with minimum fee -$868.985 Annexation 8,577.98 Yes $11,959.77 0% $11,959.00 Reimbursement with minimum fee $3,381.026 Development Agreement 5,361.24 Yes $12,069.40 0% $12,069.00 Reimbursement with minimum fee $6,707.767 Ordinance Revision (text amendment) 5,897.36 Yes $6,613.73 0% $6,613.00 Reimbursement with minimum fee $715.648 Overlay District Plan 8,577.98 Yes $12,111.62 0% $12,111.00 Reimbursement with minimum fee $3,533.029 Planned Development Plan 8,041.86 Yes $11,448.09 0% $11,448.00 Reimbursement with minimum fee $3,406.14 Use Permit
10 Non-Residential Use Classifications up to 7,500 sq. ft. or Residential Use Classifications up to 6 units (Commission/Council Level) 5,361.24 Yes $4,995.99 0% $4,995.00 -$366.2411 Non-Residential Use Classifications more than 7,501 sq. ft. or Residential Use Classifications 7 or more units (Commission/Council Level) 14,514.83 Yes $6,507.94 0% $6,507.00 Reimbursement with minimum fee -$8,007.8312 Condominium Conversion or Mobile Home Park Conversion Use Permit 9,246.06 Yes $7,312.13 0% $7,312.00 Reimbursement with minimum fee -$1,934.0613 Other Use Permits (e.g., solar or wind renewable energy, grading) 5,361.24 Yes $6,740.91 0% $6,740.00 Reimbursement with minimum fee $1,378.7614 Use Permit (staff level) 2,144.50 Yes $3,172.50 0% $3,172.00 $1,027.5015 Use Permit (temporary) 536.12 Yes $1,823.67 0% $1,823.00 $1,286.8816 Use Permit Amendment New No $3,156.76 0% $3,156.00 NA Variance
17 Variance (Staff-Single Family Residences) 2,144.50 Yes $3,558.12 0% $3,558.00 $1,413.50 18 Variance (Commission) 5,361.24 Yes $4,485.37 0% $4,485.00 -$876.24 Design Review
19 Commission Level Single Family Residential Minor Design Review (H District Only) 858.21 Yes $2,381.09 25% $1,785.00 $926.7920 Commission Level Non-Residential/Multifamily Design Review (Existing Structures) 1,286.28 Yes $4,150.90 0% $4,150.00 $2,863.7221 Commission Level Non-Residential/Multifamily Design Review (New Structure or Major Alteration) 2,680.62 Yes $6,542.33 0% $6,542.00 $3,861.3822 Staff Level Design Review (All) 1,286.28 Yes $2,723.49 0% $2,723.00 $1,436.7223 Design Review Exemption or Exception to Criteria 118.00 Yes $464.79 50% $232.40 $114.4024 Design Review- Window Replacement - Limited to Material Change Only - on Non-Historic Residence in H District New Yes $317.20 0% $317.00 NA 25 Design Review Amendment New No $2,914.59 0% $2,914.00 NA 26 Design Review - Minor Mod. to Approved Plans (Staff Level) New $311.25 0% $311.00 NA Housing
27 Preliminary Housing Application 2+ Units (SB 330) New Yes Includes preapplication meeting $3,551.61 0% $3,551.00 Up to 25% of preliminary housing application fee to apply as credit to subsequent planning fee.
NA
Attachment 1 - User Fee Study
Item #7.1.
Planning
# Fee Description Current Fee/Charge Unit
Application Fee Needed? Notes
Full Cost / Min Cost Subsidy % Suggested Fee Notes Fee Δ 28 Ministerial Housing Application - Parcel Map (SB 9) New Yes $5,736.90 0% $5,736.00 NA 29 Ministerial Housing Application - By Right Development Review New Yes $6,403.41 0% $6,403.00 Reimbursement with minimum fee NA Subdivision Applications
30 Tentative Map / Parcel Map - 4 or fewer lots 10,573.00 Yes $7,962.51 0% $7,962.00 -$2,611.00 31 Tentative Map - 5 or more lots 13,960.00 Yes $10,549.28 0% $10,549.00 Reimbursement with minimum fee -$3,411.0032 Vesting Tentative Map / Parcel Map - 4 or fewer lots 13,273.23 Yes $9,959.07 0% $9,959.00 -$3,314.2333 Vesting Tentative Map - 5 or more lots 16,248.92 Yes $14,270.44 0% $14,270.00 Reimbursement with minimum fee -$1,978.9234 Lot Line Adjustment or Certificate of Compliance 2,144.50 Yes $3,124.75 0% $3,124.00 $979.5035 Parcel Merger/Unmerge 4,288.99 Yes $3,356.66 0% $3,356.00 -$932.9936 Waiver of Parcel Map (includes Certificate of Compliance) 2,288.92 Yes $4,493.64 0% $4,493.00 Reimbursement with minimum fee $2,204.08 37 Reversion to Acreage 10,298.57 Yes $4,182.28 0% $4,182.00 Reimbursement with minimum fee -$6,116.57 38 Certificate of Correction- Minor Corrections approved by staff 2,288.92 Yes $1,199.06 0% $1,199.00 -$1,089.9239 Amendment to Approved Map or Agreement needing Council/Commission action 6,865.71 Yes $4,418.94 0% $4,418.00 Reimbursement with minimum fee -$2,447.7140 Extension of Approved Map 686.78 No $1,199.06 0% $1,199.00 $512.22 Appeals and Extensions
41 Appeal/Rehearing/Review 536.12 Yes $3,134.48 49% $1,600.00 $1,063.8842 Extension of Approval (Staff) 214.03 No $845.34 0% $845.00 $630.9743 Extension of Approval (Commission) 858.21 Yes $1,747.08 0% $1,747.00 $888.79 Signs
44 Wall or Shingle Sign Permit (Per Site) 161.05 No $174.33 0% $174.00 $12.9645 Sign permit - Freestanding New or Structural Mod New No $1,575.64 0% $1,575.00 NA 46 Sign Program (Multi-tenant Building) 3,216.74 Yes $2,211.04 0% $2,211.00 -$1,005.74 47 Amendment to Sign Program New No $1,893.84 0% $1,893.00 NA Short Term Rentals
48 Short Term Rental License -Hosted 268.00 No $290.55 0% $290.00 $22.00 49 Short Term Rental LIcense - Unhosted 1,224.00 No $1,339.07 0% $1,339.00 $115.00 50 Short Term Rental License - Renewal 161.00 No $174.33 0% $174.00 $13.00 Donation Bins
51 Donation Bin Not-for Profit (Zoning Permit) 259.75 Yes $551.11 0% $551.00 $291.25 52 Donation Bin For Profit (Zoning Permit) 519.50 Yes $551.11 0% $551.00 $31.50 Mobile Food Vendors
53 Mobile Food Vendors Permit - New 596.39 No $684.31 0% $684.00 $87.6154 Mobile Food Vendors Permit - Renewal 107.02 No $174.33 0% $174.00 $66.98 Mills Act
55 New Mills Act Contract 1,608.37 Yes $5,830.56 0% $5,830.00 $4,221.6356 Mills Act Contract Amendment New No $3,621.12 0% $3,621.00 NA 57 Mills Act Inspection and Annual Report New Per Contract No $362.48 0% $362.00 NA Other Zoning Actions
58 Zoning Permit 107.02 Yes $721.64 0% $721.00 $613.98
59 Home Occupation Permit 107.02 No $184.15 0% $184.00 $76.98 Attachment 1 - User Fee Study
Item #7.1.
Planning
# Fee Description Current Fee/Charge Unit
Application Fee Needed? Notes
Full Cost / Min Cost Subsidy % Suggested Fee Notes Fee Δ 60 Trees and Views Complaint New Yes $1,687.60 0% $1,687.00 Reimbursement with minimum fee NA 61 Zoning Compliance Letter 322.09 first two hours Yes hourly charge will be applied for each additional 0.5 hour increment $245.76 0% $245.00 -$77.09 Construction
62 Construction Permit Review (1 check/1 re-check) - Minor Permits 107.02 No Flat fee covers first and second permit submittal. Third submittal and beyond is charged hourly. $116.22 0% $116.00 $8.9863 Construction Permit Review (1 check/1 re-check) - Non-Minor (e.g., New Structure, Building Addition, Compliance with MMRP or Conditions of Approval) New No
Larger Projects (New Structure or Room Addition or Reviewing for COA consistency). Flat fee covers first and second permit submittal. Third submittal and beyond is charged hourly. $581.11 0% $581.00 NA
64 Hourly Review of Construction Permits - 3rd and subsequent submittals New per hour No $116.22 0% $116.00 Reimbursement - Min 1 hour plus each additional 0.5 hour increment NA
65 Field Inspection 118.00 per inspection No $145.28 0% $145.00 $27.00 Environmental Review
66 Exemption from CEQA 268.06 No Applicant to provide check for filing fee payable to County of Solano $430.32 0% $430.00 $161.9467 Initial Study/Negative Declaration 5,361.24 No Applicant to provide check for filing fee payable to County of Solano $3,396.76 0% $3,396.00 Reimbursement with minimum fee -$1,965.24 68 Initial Study/Mitigated Negative Declaration 10,722.48 No Applicant to provide check for filing fee payable to County of Solano $4,789.73 0% $4,789.00 Reimbursement with minimum fee -$5,933.4869 Environmental Impact Report 10,722.48 Yes Applicant to provide check for filing fee payable to County of Solano $8,597.68 0% $8,597.00 Reimbursement with minimum fee -$2,125.48 Other Fees and Charges
70 Pre-Application Meeting 1,139.78 No Excludes Preliminary Housing Application $2,766.25 0% $2,766.00 Up to 25% of pre-application fee to apply as credit to subsequent planning fee. $1,626.22
71 Review of Engineering Applications/Permits New No Hourly fee for Planning Division Review $116.22 0% $116.00 Reimbursement - Min 1 hour plus each additional 0.5 hour increment NA
72 Consultant Services/ Contract Management
Cost of Service plus 15% of project cost for city administrative fees No Initial deposit is 100% of contract value NA NA
Cost of Service plus 25% of project cost for city administrative fees 10%
73 ALUC Review 536.12 No Applicant to provide check for filing fee payable to County of Solano $277.73 0% $277.00 + applicant payment of filing fee -$259.12 74 Document Copies and/or Imaging Refer to Miscellaneous Fees NA NA Refer to Miscellaneous Fees
$0.00
75 Document Recording (excludes CEQA) New No Applicant to provide check for recording fee payable to County of Solano $271.72 0% $271.00 + applicant payment of filing fee NA 76 Flood Plain Administrator New per hour No min. 1 hour $172.35 0% $172.00 NA 77 Field Visit - By Owner/Applicant Request or for Permit Compliance New No $145.28 0% $145.00 NA 78 General Plan and Advance Planning Update Fee New % of all Planning fees collected 24% 71% 7% % of all Planning fees collected NA 79 Technology and Documentation Retention Fee New % of all Planning fees collected 21% 0% 21% % of all Planning fees collected NA NOTES:
Any third party or regulatory fees or charges will be passed on directly to the applicant in addition to the fees listed in the fee scheduleOnline payments will pay transaction fee that is assessed by payment processing platform through permit software.
For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application.
Attachment 1 - User Fee Study
Item #7.1.
Building
# Fee Description Current Fee/Charge Notes Full Cost or Minimum Fee Subsidy % Suggested Fee Fee Δ Fee Index New Adjustment applied to all fees and fee tables annually on July 1st based on the previous year-end (December) Consumer Price Index for All Urban Consumers (CPI-U) San Francisco-Oakland-Hayward. Fees will be rounded to the nearest dollar. $0.00 N/A NA
Minimum established valuations Valuations are based on submitted contracts , if below established valuations, utilize City of Benicia Valuation Table1 N/A NA Per City of Benicia Valuation Table-1 NA
1 Administrative fee minimum 176.63 Applies to fees not specified elsewhere. $200.86 0% $200.00 $23.372 Alternative Materials & Methods Request (AMMR Review)
New Min 2 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$322.14 N/A $322.00 NA
3 Application Extension - Plan Review Per BMC Covers minimum staff time. $80.06 N/A $80.00 NA 4 Application Fee (Permit) 80.00 $80.00 0% $80.00 $0.00 5 Appeal Filing Fee 161.00 $458.00 0% $457.00 $296.006 Contract Services Invoice Cost Recovery for Plan Review and Processing
New Admin fee (15% of contract service invoice) NA NA Admin fee (15% of contract service invoice)
NA
7 Permit Reactivation Per BMC Application fee + 50% cost of permit (Per BMC) NA NA Per BMC NA 8 General Plan and Advance Planning Update Fee New % of all Building fees collected, energy improvements/alterations projects are exempt
24% 71% 7% NA
9 Plan Duplication Request (Copyrighted By Design
Professional)
70.00 Flat fee plus invoice for certified mail $220.93 0% $220.00 $150.00 10 Refund (Application/Permit) 177.00 Eligible for non-expired permits w/o inspections. Nonrefundable fees include application fee, processing fees, technology fee, any services performed such as plan review.
An administrative fee will be charged.
$200.86 N/A $200.00 $23.00
11 Special Inspection List (Verify Professional) New $182.76 0% $182.00 NA 12 Stop Work Order (Work Without a Permit) 1,000.00 Per BMC flat fee of $1,000 plus staff time NA NA $1,000.00 $0.0013 Technician Processing Fee (TPC) New Min 0.5 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff
$39.79 2% $39.00 NA
14 Technology and Documentation Retention Fee New % of all Building fees collected, energy improvements/alterations projects are exempt
21% 0% 21% NA
15 Temporary Certificate of Occupancy Issuance 276.37 $327.90 0% $327.00 $50.6316 Plan Review (75% of building inspection fee)
per BMC Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review (Includes initial review and one recheck) $161.07 NA Min 1 hour (plus ea. additional 0.5
hour increment) full cost recovery for
staff or contract plan review or above
miminum refer to Benicia Plan Review Fee Table-2A
$0.00
17 Plan Review - Expedited (Building Only) New Additional 25% of the Building Plan Review Fee or contract plan review fee
$161.07 NA Per Benicia Plan Review Fee Table-2A. NA
18 Plan Review Hourly Rate 177.00 Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$161.07 0% $161.00 -$16.00
19 Plan Review - CASp
(Up to first 3 hrs of review)
482.10 Min 3 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$483.21 NA $483.00 $0.90
FEE INDEX:VALUATIONSADMINISTRATIVE FEESPLAN REVIEW FEES Attachment 1 - User Fee Study
Item #7.1.
Building
# Fee Description Current Fee/Charge Notes Full Cost or Minimum Fee Subsidy % Suggested Fee Fee Δ 20 Plan Review - CASp Hourly Rate 161.05 Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$161.07 NA $161.00 -$0.04
21 Plan Review - Changes, additions, or revisions not
affecting valuation
176.63 Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$161.07 NA $161.00 -$15.63
22 Plan Review - Changes, Additions, or Revisions
increasing valuation
New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$161.07 NA Per Benicia Plan Review Fee Table-2A NA
23 Plan Review - Earthquake Fault (Alquist Priolo) New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$161.07 NA $161.00 NA
24 Plan Review - Flood Plain (Commercial) 322.14 Min 2 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$344.69 NA $344.00 $21.86
25 Plan Review - Flood Plain (Residential) 161.07 Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$172.35 NA $172.00 $10.93
26 Plan Review - MEP's (Commercial) New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$161.07 NA Per Benicia Inspection Fee Table-4A NA
27 Plan Review - MEP's (Residential) New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$101.63 NA Per Benicia Inspection Fee Table-3A NA
28 Plan Review - Master Plans (Subdivisions,
Apartments, etc.)
Per BMC 50% of the Building Plan Review Fee $0.00 N/A Per BMC $0.00 29 Plan Review - Unreinforced Masonry Buildings New Min 2 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$322.14 NA $322.00 NA
30 Inspection per BMC Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$127.04 NA Per Benicia Inspection Fee Table-2 $0.00
31 Inspection (Hourly Rate) New $127.04 0% $127.00 NA
32 Inspection fees required by plan changes,
additions, or revisions increasing valuation
New Per Benicia Inspection Fee Table-2 (Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection) $127.04 NA Per Benicia Inspection Fee Table-2 NA
33 Inspections - outside of normal business hours
(minimum 4 hours @ 1.5 time)
176.63 Min 4 hour (Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection $647.91 0% $647.00 $470.37
34 Life Safety Code Compliance - Inspection 101.82 $127.04 0% $127.00 $25.1835 Re-inspection Fee and/or Phasing Inspection Fee 176.63 $146.94 1% $146.00 -$30.6336 CASp Inspection 161.05 $161.07 0% $161.00 -$0.04 DEMOLITION FEES:
37 Demolish (Interior Non-Structural) 415.00 Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$166.83 0% $166.00 -$249.00
38 Demolish Structure ea. 630.00 Min 2 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$293.87 0% $293.00 -$337.00
39 Electrical Scope of Work 2% of valuation Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$279.49 NA Per Commercial MEP Valuation Fee
Table-4A
NA
40 Mechanical Scope of Work 2% of valuation Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$279.49 N/A Per Commercial MEP Valuation Fee
Table-4A
N/A
INSPECTION FEESCOMMERCIAL FEES:CASp Fees (Commercial & Multi-Family):Electrical Fees:Mechanical Fees:Plumbing Fees:
Attachment 1 - User Fee Study
Item #7.1.
Building
# Fee Description Current Fee/Charge Notes Full Cost or Minimum Fee Subsidy % Suggested Fee Fee Δ 41 Plumbing Scope of Work 2% of valuation Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$279.49 NA Per Commercial MEP Valuation Fee
Table-4A
NA
42 Electric Vehicle (EV) Charging System including
transformer equipment plus 1 Charging Station
New Min 2 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$268.46 0% $268.00 NA
43 Electric Vehicle (EV) each additional Charging
Station
New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$50.82 2% $50.00 NA
44 PV Solar Includes Energy Storage System Per Commercial Solar Table-5 (Mandated by
State)
Plan Review is an additional chargePer AB1414 (Based on number of kilowatts) NA NA Per Commercial Solar Table-5
(Mandated by State)
$0.00
45 Thermal (Water) Systems Per Commercial Solar
Table-5A (Mandated by State)
Plan Review is an additional chargePer AB1414 (Based on number of kilowatts) NA NA Per Commercial Solar Table-5A
(Mandated by State)
$0.00
46 MWELO Plan Review - Commercial 1,126.28 Min 2 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$322.14 0% $322.00 -$804.28
47 MWELO Inspection - Commercial
(500 - 2500 sf landscaping)
New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$161.07 0% $161.00 NA
48 MWELO Inspection - Commercial
(2501 sf or greater landscaping)
New Min 1.5 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$241.61 0% $241.00 NA
49 DEMOLITION FEES:50 Demolish Pool/Spa ea. New $293.87 0% $293.00 NA51 Demolish Structure ea. 330.00 $293.87 0% $293.00 -$37.00 Electrical - Flat Fees:
52 Electric Meter/Sub-Panel Replacement ea. 176.63 $127.04 0% $127.00 -$49.63 53 Generator Installation (Including gas) ea. New $293.87 27% $215.00 NA Electrical - Valuation Based Fees:
54 Electrical Work (Not in Flat Fees) New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$127.04 NA Per Residential MEP Valuation Table3 NA
55 Foundation Repair: CA Earthquake Retrofit
Brace/Bolt Program
New Does not include foundation repairs/alterations. $177.86 0% $177.00 NA 56 Re-Roof 180.27 / 70.00 $228.67 NA 1st 10 squares @ $180.27, ea.
Additional 10 sq. @ $70
$0.00
57 Window Replacement(s) (Remove & Replace No
Framing Changes)
384 / 231 Flat fee is charged per permit. $254.08 0% $254.00 $23.00 Mechanical - Flat Fees:
58 Air Conditioning Replacement ea. 176.63 $127.04 27% $93.00 -$83.6359 Air Conditioning (1) & Furnace (1) Combination Replacement
New $127.04 0% $127.00 NA
60 Furnace, Heat Pump, Wall Heater Replacement
ea.
92.47 $127.04 27% $93.00 $0.53
61 Mini-Split each system New $127.04 27% $93.00 NA
Mechanical - Valuation Based Fees:
62 Mechanical Work (Not in Flat Fees) New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$100.11 NA Per Residential MEP Valuation Table3 NA
Energy Improvements Fees:WELO Fees:RESIDENTIAL FEESElectrical Fees:General Construction Type Fees:Mechanical Fees:Plumbing Fees:
Attachment 1 - User Fee Study
Item #7.1.
Building
# Fee Description Current Fee/Charge Notes Full Cost or Minimum Fee Subsidy % Suggested Fee Fee Δ Plumbing - Flat Fees:
63 Gas Meter (Release Only) 176.63 $127.04 0% $127.00 -$49.63 64 Gas Shut Off Device New $127.04 45% $70.00 NA65 Sewer Line Replacement 69.61 $127.04 45% $70.00 $0.3966 Water Heater (Tank or Tankless) Replacement in Same Location ea.
68.57 $127.04 45% $70.00 $1.43
Plumbing - Valuation Based Fees:
67 Plumbing Work (Not in Flat Fees) New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$127.04 NA Per Residential MEP Valuation Table3 NA
68 Electric Vehicle (EV) Charging System(s) or
Outlet(s)
New Flat fee is charged per permit. $127.04 0% $127.00 NA 69 PV Solar includes Backup Batteries & EV Charger Per State Mandate Plan Review is an additional charge Per AB1414 (Based on number of kilowatts)
$177.86 NA Per Residential Solar Table-6
(Mandated by State)
NA
70 Thermal (Water) Systems Per State Mandate Plan Review is an additional charge Per AB1414 (Based on number of kilowatts)
$177.86 NA Per Residential Solar Table-6A
(Mandated by State)
NA
71 MWELO Plan Review - Residential 804.186 Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract plan review
$161.07 0% $161.00 -$643.19
72 MWELO Inspection - Residential
(500 - 2500 sf landscaping)
New Min 1 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$161.07 0% $161.00 NA
73 MWELO Inspection - Residential
(2501 sf or greater landscaping)
New Min 1.5 hour (plus ea. additional 0.5 hour increment) full cost recovery for staff or contract inspection
$241.61 0% $241.00 NA
Application and Technician Processing Fee (TCP) fees are non-refundable. For Services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass through to the applicant any discrete costs incurred from the use of external services providers if required to process the specific application.
Energy Improvements Fees:WELO Fees:
Attachment 1 - User Fee Study
Item #7.1.
250 East L Street | Benicia, California 94510 | Building Safety: 707.746.4230 | Planning: 707.746.4320 Community Development Department
IA IB IIA IIB IIIA IIIB IV VA VB
341.86 330.34 322.57 310.34 291.96 282.93 300.86 270.73 262.11 312.84 301.33 293.56 281.32 262.95 253.92 271.85 241.72 233.10 275.09 266.93 259.34 250.54 234.96 228.26 241.54 213.57 206.65 274.09 265.93 257.34 249.54 232.96 227.26 240.54 211.57 205.65 317.43 305.92 298.14 285.91 267.99 258.96 276.44 246.76 238.14 270.80 259.29 250.52 239.28 220.19 212.16 229.81 198.96 191.35 311.84 300.33 291.56 280.32 260.95 252.92 270.85 239.72 232.10 265.63 255.90 246.45 236.05 215.01 206.57 226.78 189.75 181.18 282.69 273.02 265.84 254.38 237.44 225.45 245.61 207.53 201.06 161.70 154.21 144.70 139.94 124.72 118.51 133.72 103.40 96.83 160.70 153.21 144.70 138.94 124.72 117.51 132.72 103.40 95.83 150.85 143.36 134.84 129.08 115.17 107.96 122.87 93.86 0.00 150.85 143.36 134.84 129.08 115.17 107.96 122.87 93.86 86.28 265.63 255.90 246.45 236.05 215.01 206.57 226.78 189.75 181.18 269.11 259.88 252.15 241.97 222.52 216.37 242.28 199.48 193.49 442.38 432.64 423.19 412.79 390.61 0.00 403.53 365.36 0.00 307.72 297.98 288.54 278.13 258.63 0.00 268.87 233.38 0.00 301.48 291.74 282.29 271.89 252.65 243.22 262.63 227.40 216.82 269.11 259.88 252.15 241.97 222.52 216.37 242.28 199.48 193.49 205.22 197.06 188.47 180.67 164.83 159.13 171.67 143.44 137.53 271.95 262.72 254.98 244.80 225.03 218.88 245.11 201.99 196.00 227.64 218.41 210.68 200.50 182.02 175.88 200.81 158.99 153.00 212.00 206.26 200.94 195.99 190.28 183.39 192.66 176.52 166.08 269.11 259.88 252.15 241.97 222.52 216.37 242.28 199.48 193.49 149.85 142.36 132.84 128.08 113.17 106.96 121.87 91.86 85.28 148.85 141.36 132.84 127.08 113.17 105.96 120.87 91.86 84.28 115.48 108.95 102.64 98.13 88.49 81.89 93.86 69.76 66.48 Valuation per Benicia City Code 109.3.
A-4 Assembly, arenas
City of Benicia Valuation Table-1
Square Foot Construction Costs*
Group (2021 International Building Code)
A-1 Assembly, theaters, with stage
A-1 Assembly, theaters, without stage
A-2 Assembly, nightclubs
A-2 Assembly, restaurants, bars, banquet halls
A-3 Assembly, churches
A-3 Assmbly, gen., comm. halls, libraries, museums
I-4 Institutional, day care facilities
B Business
E Educational
F-1 Factory and industrial, moderate hazard
F-2 Factory and industrial, low hazard
H-1 High Hazard, explosives
H234 High Hazard
H-5 HPM
I-1 Institutional, supervised environment
I-2 Institutional, hospitals
I-2 Institutional, nursing homes
I-3 Institutional, restrained
b. For shell only buildings deduct 20 percent d. Unfinished basements (Group R-3) = $23.20 per sq. ft.
M Mercantile
R-1 Residential, hotels
R-2 Residential, multiple family
R-3 Residential, one- and two-family dwellings
R-4 Residential, care/assisted living facilities
S-1 Storage, moderate hazard
S-2 Storage, low hazard
U Utility, miscellaneous
*50% of the calculated value is used for alterations or repairs. a. Private Garages use Utility, miscellaneous c. N.P. = not permitted Attachment 1 - User Fee Study
Item #7.1.
250 East L Street | Benicia, California 94510 | Building Safety: 707.746.4230 | Planning: 707.746.4320 Community Development Department
Total Project Valuation: Base Fee:
Incremental
Increase: Inspection Fee:
$0.01 - $500.00 = $127.00 n/a $127.00
$500.01 - $2,000.00 = $127.00 $3.85 The first $500 plus $3.85 for each additional $100, or fraction thereof
$2,000.01 - $25,000.00 = $147.98 $17.54 The first $2,000 plus $17.54 for each additional $1,000, or fraction thereof
$25,000.01 - $50,000.00 = $553.35 $12.62 The first $25,000 plus $12.62 for each additional $1,000, or fraction thereof
$50,000.01 - $100,000.00 = $873.15 $8.77 The first $50,000 plus $8.77 for each additional $1,000, or fraction thereof
$100,000.01 - $500,000.00 = $1,314.99 $7.01 The first $100,000 plus $7.01 for each additional $1,000, or fraction thereof
$500,000.01 - $1,000,000.00 = $4,064.18 $5.96 The first $500,000 plus $5.96 for each additional $1,000, or fraction thereof
$1,000,000.01 - and Up = $7,009.75 $3.85 The first $1,000,000 plus $3.85 for each additional $1,000, or fraction thereof
Table is for building inspection fees with Total Project Valuation including the full cost of labor & materials either provided by contract cost or by using the Benicia Valuation Table-1. Inspection fee tiers scale off of the minimum hourly inspector cost for one (1) site visit. 75% of the Building Inspection Fee: Min 1 hour full cost recovery for staff or contract plan check Building Plan Review Fee Table-2A
Building Inspection Fee Table-2
Valuation per Benicia City Code 109.3
Attachment 1 - User Fee Study
Item #7.1.
250 East L Street | Benicia, California 94510 | Building Safety: 707.746.4230 | Planning: 707.746.4320 Community Development Department
Valuation: Fee:
$0.01 - $2,540.00 = $127.00 Minimum fee
$2,540.01 - $5,000.00 = 5.0% MEP Valuation x Percentage $5,000.01 - $10,000.00 = 4.0% MEP Valuation x Percentage $10,000.01 - $15,000.00 = 3.0% MEP Valuation x Percentage $15,000.01 - $20,000.00 = 2.5% MEP Valuation x Percentage $20,000.01 - and Up = 2.0% MEP Valuation x Percentage
75% of the MEP Inspection Fee: Min 1 hour full cost recovery for staff or contract plan check For projects where the scope of work only includes Mechanical, Electrical, and/or Plumbing work, use the valuation based MEP Table instead.
Residential:
Mechanical-Electrical-Plumbing Inspection Fee Table-3
Residential:
Mechanical-Electrical-Plumbing Plan Review Fee Table-3A Valuation per Benicia City Code 109.3
Attachment 1 - User Fee Study
Item #7.1.
250 East L Street | Benicia, California 94510 | Building Safety: 707.746.4230 | Planning: 707.746.4320 Community Development Department
Valuation: Fee:
$0.01 - $6,350.00 = $127.00 Minimum fee
$6,350.01 - $1,000,000.00 = 2.0% MEP Valuation x Percentage $1,000,000.01 - and Up = 1.0% MEP Valuation x Percentage 75% of the MEP Inspection Fee: Min 1 hour full cost recovery for staff or contract plan check For projects where the scope of work only includes Mechanical, Electrical, and/or Plumbing work, use the valuation based MEP Table instead.
Commercial:
Mechanical-Electrical-Plumbing Inspection Fee Table-4
Commercial:
Mechanical-Electrical-Plumbing Plan Review Fee Table-4A Valuation per Benicia City Code 109.3
Attachment 1 - User Fee Study
Item #7.1.
250 East L Street | Benicia, California 94510 | Building Safety: 707.746.4230 | Planning: 707.746.4320 Community Development Department
Base Incremental Permit
System Size (Total kW): Fee: Increase Fee
0.00 - 50.00 $1,000.00 n/a $1,000.00
50.01 - 250.00 $1,000.00 $7.00 The first 50 kW at $1,000, plus $7 for each additional 1 kW, or fraction thereof.
250.01 - and Up $1,400.00 $5.00 The first 250 kW @ $1,400 plus $5 for each additional 1 kW, or fraction thereof.
Base Incremental Permit
System Size (Total kW): Fee: Increase Fee
0.00 - 30.00 $1,000.00 n/a $1,000.00
30.01 - 260.00 $1,000.00 $7.00 The first 30 kW at $1,000 plus $7 for each additional 1 kW, or fraction thereof.
260.01 - and Up $2,610.00 $5.00 The first 260 kW @ $2,610 plus $5 for each additional 1 kW, or fraction thereof.
Commercial - Solar System Table-5
Roof or Ground Mounted
Commercial - Thermal System Table-5A
Roof or Ground Mounted
Per Assembly Bill 1414
State Mandated Fees thru 1/1/25
Attachment 1 - User Fee Study
Item #7.1.
250 East L Street | Benicia, California 94510 | Building Safety: 707.746.4230 | Planning: 707.746.4320 Community Development Department
Base Incremental Permit
System Size (Total kW): Fee: Increase Fee
0.00 - 15.00 $450.00 n/a $450.00
15.01 - and Up $1,000.00 $15.00 The first 15 kW at $450, plus $15 for each additional 1 kW, or fraction thereof.
Base Incremental Permit
System Size (Total kW): Fee: Increase Fee
0.00 - 10.00 $450.00 n/a $450.00
10.01 - and Up $1,000.00 $15.00 The first 10 kW at $450, plus $15 for each additional 1 kW, or fraction thereof.
Residential - Thermal System Table-6A
Roof or Ground Mounted
Residential - Solar System Table-6
Roof or Ground Mounted
Per Assembly Bill 1414
State Mandated Fees thru 1/1/25
Attachment 1 - User Fee Study
Item #7.1.
Library
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 Lost or Damaged Material Charge2 Cost of replacement as indicated in the materials record Actual Cost NA NA Actual Cost $0.00 3 Library Card Replacement 0.00 NA NA $0.00 $0.004 Internet/Public Access Printer5 Black & White - per page 0.15 NA NA $0.15 $0.006 Color - per page 0.50 NA NA $0.35 -$0.157 Public Copier8 Black & White: 8.5" x 11" - per page 0.15 NA NA $0.15 $0.00 9 B&W: 8.5" x 14" - per page 0.15 NA NA $0.15 $0.0010 B&W: 11" x 17" - per page 0.30 NA NA $0.30 $0.0011 Color: 8.5" x 11" , 8.5" x 14" - per page 0.50 NA NA $0.35 -$0.1512 Color: 11" x 17" - per page 1.00 NA NA $0.60 -$0.4013 Room Rental Per Hour14 Edna Clyne 22.00 per hour NA NA $25.00 $3.0015 Dona Benicia 32.00 per hour NA NA $40.00 $8.0016 1/2 Dona Benicia 22.00 per hour NA NA $25.00 $3.0017 Piano Use in Meeting Room 10.00 per hour NA NA $10.00 $0.0018 Proctoring Fee19 First three hours 27.00 $171.76 83% $30.00 $3.0020 Additional per hour charge 5.00 $57.25 91% $5.00 $0.0021 Monitored Proctoring Fee22 First three hours 50.00 $171.76 71% $50.00 $0.0023 Additional per hour charge 10.00 $57.25 83% $10.00 $0.0024 Items for Purchase25 MP3 Cords 1.50 $1.50 0% $1.50 $0.00 26 Earbuds 1.00 $1.00 0% $1.00 $0.0027 Earbuds with Microphone New $5.00 0% $5.00 NA28 Miscellaneous Other Fees29 Refundable Rental Deposit 54.00 May be waived at Director's discretion. NA NA $75.00 $21.00 30 Flash Drive - per item 5.00 $5.00 0% $5.00 $0.00
31 Blank Paper - per page 0.05 $0.05 0% $0.05 $0.0032 Blank Business Envelope - per envelope 0.25 $0.25 0% $0.25 $0.0033 Fax - per page $1 - $25 max. NA NA $1 - $25 max. $0.00 34 Equivalent Fees and Charges
Attachment 1 - User Fee Study
Item #7.1.
Library
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 35 Determined by Department Director Varies
The City Manager or City Manager's designee shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action.
NA NA Varies $0.00
36 Related Fee Reduction37 Determined by Department Director Varies The City Manager or City Manager's designee shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action.
NA NA Varies $0.00
For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application.
Attachment 1 - User Fee Study
Item #7.1.
Finance
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 Business License2 Third Party Processing Business License Fee - Pass Through 14.00 $4 State Fee passed through +[4] Third party processor cost for new/renewal business licenses; city pass through costs. $18.00 0% $18.00 $4.00
3 Checks and Payments4 Return Check Fee - Trust5 1st Returned Check 25.00 [3] Per CA Civil Code 1719: fee limited to $25 for first returned check, and $35 for second and subsequent checks NA NA $25.00 $0.00
6 2nd and Subsequent Returned Checks 35.00
[3] Per CA Civil Code 1719: fee limited to $25 for first returned check, and $35 for second and subsequent checks NA NA $35.00 $0.00
7 Miscellaneous8 Equivalent Fees and Charges - Per Hour 154.00 [1] The Director shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action. $105.00 0% $105.00 -$49.00
9 Related Fee Reduction - Per Hour 154.00
[1] The Director shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action. $105.00 0% $105.00 -$49.00
For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application.
Attachment 1 - User Fee Study
Item #7.1.
Fire
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 Construction - Field Inspections - Plan Review2 Preliminary Plan Review ‐ Consultations ‐ Meetings3 In office design review/preliminary plan consultation meetings 174.55 $238.33 0% $238.33 $63.784 Out of office design and/or consultation meetings 157.93 $238.33 0% $238.33 $80.40 5 Subdivisions6 Major Subdivision Plan Review (21 or More Lots/Parcels) 594.31 $9,165.90 0% $9,165.90 $8,571.59 7 Major Subdivision Plan Review (5 to 20 Lots/Parcels) 594.31 $7,348.12 0% $7,348.12 $6,753.81 8 Minor Subdivision Plan Review (1 to 4 Lots/Parcels) 277.41 $5,530.33 0% $5,530.33 $5,252.92 9 Single Family Home Review – access & water supply 277.41 $373.12 0% $373.12 $95.7110 Water Supply – Fire Service Mains – Fire Hydrants11 Private Fire Service Mains -Plan review time only 356.38 $357.50 0% $357.50 $1.1212 Private Fire Service System - Flush 198.45 $238.33 0% $238.33 $39.8813 Private Fire Service System - Hydrostatic Test 198.45 $238.33 0% $238.33 $39.8814 Rural Water Supply 356.38 $476.66 0% $476.66 $120.29 15 Building Construction – New Buildings and Tenant Improvements16 New Construction or Building Additions Plan Review, under 1,000 s.f. New $476.66 0% $476.66 NA17 New Construction or Building Additions Plan Review, 1,000 to 2,000 s.f. 706.52 $953.33 0% $953.33 $246.8118 >2,000 s.f., per s.f. charge 0.21 $0.60 0% $0.60 $0.39 19 Tenant Improvement Plan Review, first 1,000 s.f. New $417.08 0% $417.08 NA20 Tenant Improvement Plan Review, 1,001 to 2,000 s.f. 547.55 $595.83 0% $595.83 $48.2821 >2,000 s.f., per s.f. charge 0.21 $0.60 0% $0.60 $0.39 22 Fire Protection Systems23 Tenant Improvement Fire Sprinklers (without calculations) - Up to 10 Heads 547.55 $714.99 0% $714.99 $167.44 24 Plus each additional 10 heads charge in excess of 10 heads 13.51 $119.17 0% $119.17 $105.6625 Tenant Improvement Fire Sprinklers (with calculations) Up to 10 Heads 627.56 $953.33 0% $953.33 $325.77 26 Plus each additional 10 heads charge in excess of 10 heads 13.51 $119.17 0% $119.17 $105.6627 New Commercial/Multi-Family Fire Sprinkler System (13 & 13R systems) - Up to 10 Heads 864.45 $953.33 0% $953.33 $88.88 28 Plus each additional 10 heads charge in excess of 10 heads 13.51 $119.17 0% $119.17 $105.6629 Residential Fire Sprinkler System (single family home) 547.55 $714.99 0% $714.99 $167.4430 Standpipe System 706.52 $953.33 0% $953.33 $246.81 31 Spray or Dipping Booth (includes booth and fire extinguishing system) 706.52 $476.66 0% $476.66 -$229.8632 Pre-Action Fire Suppression System 706.52 $953.33 0% $953.33 $246.81 33 Fixed Fire Suppression System – (wet/dry chem., water mist, etc.) 547.55 $476.66 0% $476.66 -$70.8934 Clean Agent Fire Suppression System 864.45 $714.99 0% $714.99 -$149.45 35 Fire Pump Installation and Related Equipment 1,340.31 $3,337.94 0% $3,337.94 $1,997.6336 Commercial Cooking (Hood and Duct) Fire Suppression System 547.55 $476.66 0% $476.66 -$70.8937 Smoke & Heat Vents 547.55 $714.99 0% $714.99 $167.44 38 Smoke Management/Control System 1,340.31 $2,383.31 0% $2,383.31 $1,043.00 39 Explosion Control (includes: vents, dust collection, etc.) 864.45 $1,191.66 0% $1,191.66 $327.21 Attachment 1 - User Fee Study
Item #7.1.
Fire
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 40 Fire Alarm Systems41 Fire Alarm System - Up to 10 Devices 706.52 $1,191.66 0% $1,191.66 $485.1442 Plus charge per initiating and notification device in excess of 10 devices 51.95 $11.92 0% $11.92 -$40.0343 Dedicated Function Fire Alarm System (i.e. sprinkler monitoring, elevator recall, etc.) 547.55 $357.50 0% $357.50 -$190.06 44 Alarm Panel Communication Upgrade New $357.50 0% $357.50 NA 45 Fire Alarm Panel Replacement Only 547.55 $357.50 0% $357.50 -$190.0646 Flammable and Combustible Liquids (Storage - Piping - Dispensing)47 Install Underground Tanks 547.55 $595.83 0% $595.83 $48.28 48 Remove Underground Tank 706.52 $476.66 0% $476.66 -$229.86 49 Install Aboveground Tank 547.55 $476.66 0% $476.66 -$70.89 50 Each additional tank 157.93 $119.17 0% $119.17 -$38.76 51 Abandon Underground Tank in Place 706.52 $238.33 0% $238.33 -$468.19 52 Environmental Upgrade (vapor recovery and processing systems, spill control, secondary containment and environmental agency requirements) 547.55 $476.66 0% $476.66 -$70.89
53 Apply Interior Coating to Flammable Liquid Tanks 706.52 $476.66 0% $476.66 -$229.86 54 Compressed Gas Systems: LPG – CNG - Medical – Cryogenics55 Container Exchange Programs; LPG Tank Installation Without Dispensing 356.38 $238.33 0% $238.33 -$118.0556 LPG – CNG – Hydrogen (Tank Install and/or Dispensing) 785.48 $595.83 0% $595.83 -$189.6657 Medical or Compressed Gas Systems 785.48 $595.83 0% $595.83 -$189.66 58 Cryogenics Fixed Installation 785.48 $953.33 0% $953.33 $167.84 59 Compressed Gas Storage 547.55 $476.66 0% $476.66 -$70.89 60 Special Hazards - Hazardous Materials61 Energy Storage Systems 547.55 $1,179.84 0% $1,179.84 $632.29 62 Fuel Cell Power Systems New $1,179.84 0% $1,179.84 NA 63 CO2 Enrichment System 750.00 $953.33 0% $953.33 $203.33 64 Dust Collection Systems 627.56 $1,429.99 0% $1,429.99 $802.43 65 Explosives Storage 864.45 $1,060.68 0% $1,060.68 $196.23 66 Hazardous Materials Compliance Review 618.21 $714.99 0% $714.99 $96.79 67 Hazardous Materials – Storage – Dispensing – Open/Closed Systems 1,094.07 $714.99 0% $714.99 -$379.0768 Each additional tank 350.14 $119.17 0% $119.17 -$230.98 69 Plant Extraction System 1,000.00 $1,239.71 0% $1,239.71 $239.71 70 Mechanical Refrigeration Systems 107.02 $714.99 0% $714.99 $607.98 71 Solar Photovoltaic Power Systems New $1,170.93 61% $461.00 NA 72 Gas Detection Systems New $714.99 0% $714.99 NA
73 Motor Vehicle Repair Rooms and Booths New $595.83 0% $595.83 NA 74 Industrial Ovens New $595.83 0% $595.83 NA
75 High-Pile Rack Storage Systems76 High-Piled Combustible Storage (Rack, Solid Pile, Palletized) 107.02 $595.83 0% $595.83 $488.8177 Temporary Access Roads & Water Supply78 Install a Temporary Access Road – Residential and Commercial Attachment 1 - User Fee Study
Item #7.1.
Fire
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 79 One and two family homes 256.00 $476.66 0% $476.66 $220.66 80 Large development and commercial projects 461.00 $953.33 0% $953.33 $492.33 81 Install a Temporary Water Supply System 461.00 $953.33 0% $953.33 $492.33 82 Miscellaneous Submittals - Alternative Means and Methods83 Miscellaneous Submittals or Plans Review 461.00 $572.13 0% $572.13 $111.13 84 Alternative Means and Methods Requests or Code Interpretation Review
356.38 $655.63 0% $655.63 $299.26
85 Expedite Plan Review Requests Reviews Expedited as a Result of Working without Approved Plans 547.55 $357.50 0% $357.50 -$190.06 86 Demolition Permit Pursuant to Chapter 33, CFC 503.92 $476.66 0% $476.66 -$27.25 87 Emergency Responder Communication Coverage Systems New $667.59 0% $667.59 NA 88 Speical Event Structures New $667.59 0% $667.59 NA
89 Gates and Barricades Across Fire Apparatus Access Roads New $295.61 0% $295.61 NA90 FIRE CODE OPERATIONAL PERMITS91 Additive Manufacturing92 Primary/First Permit New $279.76 0% $279.76 NA 93 Additional Permits New $101.01 0% $101.01 NA
94 Aerosol Products, Aerosol Cooking Spray Products and Plastic Aerosol 3 Products95 Primary/First Permit 191.18 $160.60 0% $160.60 -$30.58 96 Additional Permits 35.33 $101.01 0% $101.01 $65.69
97 Amusement Buildings98 Primary/First Permit 191.18 $518.09 0% $518.09 $326.92 99 Additional Permits 35.33 $101.01 0% $101.01 $65.69
100 Aviation Facilities101 Primary/First Permit New $279.76 0% $279.76 NA 102 Additional Permits New $101.01 0% $101.01 NA
103 Candles, Open Flame - A Occupancy104 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 105 Additional Permits 35.33 $101.01 0% $101.01 $65.69
106 CO2 Systems, Beverage Dispensing107 Primary/First Permit 190.00 $279.76 0% $279.76 $89.76 108 Additional Permits 35.00 $101.01 0% $101.01 $66.01
109 CO2 Enrichment System110 Primary/First Permit 425.00 $279.76 0% $279.76 -$145.24 111 Additional Permits 35.00 $101.01 0% $101.01 $66.01
112 Carnivals - Fairs113 Primary/First Permit 331.44 $279.76 0% $279.76 -$51.68 114 Additional Permits 35.33 $101.01 0% $101.01 $65.69
115 Cellulose Nitrate Film - Storage116 Primary/First Permit 260.79 $279.76 0% $279.76 $18.97 117 Additional Permits 35.33 $101.01 0% $101.01 $65.69
118 Combustible Dust-Producing Operations119 Primary/First Permit New $279.76 0% $279.76 NA Attachment 1 - User Fee Study
Item #7.1.
Fire
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 120 Additional Permits New $101.01 0% $101.01 NA
121 Combustible Fibers122 Primary/First Permit New $279.76 0% $279.76 NA 123 Additional Permits New $101.01 0% $101.01 NA
124 Combustible Liquid Storage125 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 126 Additional Permits 35.33 $101.01 0% $101.01 $65.69
127 Compressed Gases128 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 129 Additional Permits 35.33 $101.01 0% $101.01 $65.69
130 Cryogens131 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 132 Additional Permits 35.33 $101.01 0% $101.01 $65.69
133 Cutting and Welding134 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 135 Additional Permits 35.33 $101.01 0% $101.01 $65.69
136 Dry Cleaning Plants137 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 138 Additional Permits 35.33 $101.01 0% $101.01 $65.69
139 Energy Storage Systems140 Primary/First Permit New $279.76 0% $279.76 NA 141 Additional Permits New $101.01 0% $101.01 NA
142 Exhibits and Trade Shows143 Primary/First Permit 260.79 $279.76 0% $279.76 $18.97 144 Additional Permits 35.33 $101.01 0% $101.01 $65.69
145 Explosive-Blasting Agents146 Primary/First Permit 366.77 $279.76 0% $279.76 -$87.00 147 Additional Permits 35.33 $101.01 0% $101.01 $65.69
148 Fireworks/Pyrotechnical - Special Effects/Fireworks - Special Use Permit149 Primary/First Permit 402.09 $889.92 0% $889.92 $487.83 150 Flammable Liquids151 Primary/First Permit New $279.76 0% $279.76 NA 152 Additional Permits New $101.01 0% $101.01 NA
153 Floor Finishing154 Primary/First Permit New $279.76 0% $279.76 NA 155 Additional Permits New $101.01 0% $101.01 NA
156 Fruit and Crop Ripening157 Primary/First Permit New $279.76 0% $279.76 NA 158 Additional Permits New $101.01 0% $101.01 NA
159 Hazardous Materials160 Primary/First Permit 260.79 $398.93 0% $398.93 $138.14 161 Additional Permits 35.33 $101.01 0% $101.01 $65.69
162 High-Piled Combustible Stock163 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 Attachment 1 - User Fee Study
Item #7.1.
Fire
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 164 Additional Permits 35.33 $101.01 0% $101.01 $65.69
165 Hot-Work Operations166 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 167 Additional Permits 35.33 $101.01 0% $101.01 $65.69
168 HPM Facilities169 Primary/First Permit New $279.76 0% $279.76 NA 170 Additional Permits New $101.01 0% $101.01 NA
171 Indoor Growing Operation172 Primary/First Permit 331.00 $279.76 0% $279.76 -$51.24 173 Additional Permits 35.00 $101.01 0% $101.01 $66.01
174 Industrial Ovens175 Primary/First Permit New $279.76 0% $279.76 NA 176 Additional Permits New $101.01 0% $101.01 NA
177 Liquid or Gas Fueled Vehicles or Equipment in Assembly Buildings178 Primary/First Permit New $279.76 0% $279.76 NA 179 Additional Permits New $101.01 0% $101.01 NA
180 Lithium Batteries181 Primary/First Permit New $279.76 0% $279.76 NA 182 Additional Permits New $101.01 0% $101.01 NA
183 LPG storage use184 Primary/First Permit 155.85 $279.76 0% $279.76 $123.91 185 Additional Permits 35.33 $101.01 0% $101.01 $65.69
186 Lumber Yards and Woodworking Plants187 Primary/First Permit 262.87 $279.76 0% $279.76 $16.90 188 Additional Permits 35.33 $101.01 0% $101.01 $65.69
189 Magnesium Working190 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 191 Additional Permits 35.33 $101.01 0% $101.01 $65.69
192 Miscellaneous Combustible Storage193 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 194 Additional Permits 35.33 $101.01 0% $101.01 $65.69
195 Mobile Fueling of Hydrogen Fueled Vehicles196 Primary/First Permit New $279.76 0% $279.76 NA 197 Additional Permits New $101.01 0% $101.01 NA
198 Motor Vehicle Fuel Dispensing199 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 200 Additional Permits 35.33 $101.01 0% $101.01 $65.69
201 Open Burning/Vendor Booth202 Primary/First Permit 107.02 $317.95 0% $317.95 $210.93 203 Additional Permits 35.33 $101.01 0% $101.01 $65.69
204 Open Flames and Torches205 Primary/First Permit New $279.76 0% $279.76 NA 206 Additional Permits New $101.01 0% $101.01 NA
207 Organic Coatings
Attachment 1 - User Fee Study
Item #7.1.
Fire
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 208 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 209 Additional Permits 35.33 $101.01 0% $101.01 $65.69
210 Ovens - Industrial211 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 212 Additional Permits 35.33 $101.01 0% $101.01 $65.69
213 Outdoor Assembly Event214 Primary/First Permit New $279.76 0% $279.76 NA 215 Additional Permits New $101.01 0% $101.01 NA
216 Places of Assembly217 Primary/First Permit 191.18 $398.93 0% $398.93 $207.75 218 Additional Permits 35.33 $101.01 0% $101.01 $65.69
219 Plant Extraction Systems220 Primary/First Permit 221.00 $398.93 0% $398.93 $177.93 221 Additional Permits 35.00 $101.01 0% $101.01 $66.01
222 Pyrotechnics and Special Effects Materials223 Primary/First Permit New $889.92 0% $889.92 NA 224 Additional Permits New $101.01 0% $101.01 NA
225 Pyroxylin Plastics226 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 227 Additional Permits 35.33 $101.01 0% $101.01 $65.69
228 Refrigeration Equipment229 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 230 Additional Permits 35.33 $101.01 0% $101.01 $65.69
231 Repair Garages and Motor Fuel-Dispensing Facilities232 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 233 Additional Permits 35.33 $101.01 0% $101.01 $65.69
234 Rooftop Heliports235 Primary/First Permit New $279.76 0% $279.76 NA 236 Additional Permits New $101.01 0% $101.01 NA
237 Spraying - Dipping238 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 239 Additional Permits 35.33 $101.01 0% $101.01 $65.69
240 Storage of Scrap Tire and Tire Byproduct241 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 242 Additional Permits 35.33 $101.01 0% $101.01 $65.69
243 Tents - Canopies244 Primary/First Permit 107.02 $279.76 0% $279.76 $172.75 245 Additional Permits 35.33 $101.01 0% $101.01 $65.69
246 Tire Rebuilding Plant247 Primary/First Permit 184.00 $279.76 0% $279.76 $95.76 248 Additional Permits 34.00 $101.01 0% $101.01 $67.01
249 Waste Handling250 Primary/First Permit 331.44 $279.76 0% $279.76 -$51.68 251 Additional Permits 35.33 $101.01 0% $101.01 $65.69
Attachment 1 - User Fee Study
Item #7.1.
Fire
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 252 Wood Products - Storage253 Primary/First Permit 191.18 $279.76 0% $279.76 $88.59 254 Additional Permits 35.33 $101.01 0% $101.01 $65.69
255 Fire Code Permit Inspections256 Additional Inspection - Related to Operational Permits 141.30 $279.76 0% $279.76 $138.46257 OTHER SERVICES AND CHARGES258 State Mandated Inspections - Multi-Family Residential - Hotels259 3-14 units (Primary/First Permit) 141.30 $160.60 0% $160.60 $19.29 260 15-99 units (Primary/First Permit) 219.23 $279.76 0% $279.76 $60.53261 100-249 units (Primary/First Permit) 296.12 $398.93 0% $398.93 $102.81 262 250 + units (Primary/First Permit) 331.44 $518.09 0% $518.09 $186.65 263 State Required - Community Care Licensing Pre-Inspections 264 Family Care Homes 155.85 $756.43 0% $756.43 $600.58 265 Day Care 107.02 $756.43 0% $756.43 $649.41
266 Private Schools 260.79 $756.43 0% $756.43 $495.64
267 Additional Charges and Inspection Time268 Additional inspection time during normal business hours 78.96 per hour $160.60 0% $160.60 $81.63 269 Overtime and weekend inspections (2 hour min.) 316.90 per hour $279.76 0% $279.76 -$37.13270 Additional site inspection - Proir or during construction 78.96 per hour $160.60 0% $160.60 $81.63271 Excessive Fire Inspection Fee 141.30 $220.18 0% $220.18 $78.88 272 Re-submittals or revisions 350.14 $279.76 0% $279.76 -$70.38 273 Additional plan review time 78.96 per hour $279.76 0% $279.76 $200.80 274 Planning Application Review 157.93 $518.09 0% $518.09 $360.17 275 Other Routine Annual Inspections 118.45 $279.76 0% $279.76 $161.32 276 After hours 157.00 $279.76 0% $279.76 $122.76
277 Engine Company Inspections 304.43 $279.76 0% $279.76 -$24.66 278 Fire Clearance Fee-Business License 107.02 $279.76 0% $279.76 $172.75279 Fire Department Response Charges280 First Responder Fee 323.00 $731.77 34% $482.00 $159.00 281 Truck Company 406.25 per hour
Use of a 3-person rigsuggested FEMA rates for all apparatus $688.03 0% $688.03 $281.78
282 Engine Company 406.25 per hour Use of a 3-person rig $680.18 0% $680.18 $273.93 283 Water Tender 271.18 per hour Use of a 2-person rig $464.19 0% $464.19 $193.01284 Brush Engine 406.25 per hour Use of a 3-person rig $656.04 0% $656.04 $249.79 285 Paramedic-Rescue 271.18 per hour Use of a 2-person rig $680.18 0% $680.18 $409.00 286 Air Unit 271.18 per hour Use of a 2-person rig $281.75 0% $281.75 $10.57287 Specialized Equipment 406.25 per hour Use of a 3-person rig $688.03 0% $688.03 $281.78 288 Staff Vehicles - Prevention 157.93 per hour $249.44 0% $249.44 $91.51 289 Staff Vehicles - Suppression 135.07 per hour $331.94 0% $331.94 $196.87 290 Supplies/equipment used Actual Cost + 15% NA NA Actual Cost + 15% $0.00 Attachment 1 - User Fee Study
Item #7.1.
Fire
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 291 False Alarm Fees292 1st false alarm No Charge $1,368.21 100% $0.00 $0.00 293 2nd false alarm within 12 months of 1st false alarm 323.00 $1,368.21 75% $342.05 $19.05 294 3rd false alarm within 12 months of last false alarm New $1,368.21 50% $684.11 NA295 4th false alarm within 12 months of last false alarm New $1,368.21 25% $1,026.16 NA 296 Additional false alarms within 12 months of last false alarm 323.00 $1,368.21 0% $1,368.21 $1,045.21 297 Miscellaneous Charges298 Fire Report Copy 0.10 per page $100.40 0% $100.40 $100.30 299 Fire Extinguisher Training 100.00 $357.50 0% $357.50 $257.50 300 Equivalent Fees and Charges - Determined by Fire Chief Varies The Director shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action.
NA NA Varies $0.00
301 Related Fee Reduction - Determined by Fire Chief Varies The Director shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action.
NA NA Varies $0.00
302 General Plan and Advance Planning Update Fee New % of Fire Permits 24% 71% 7% NA 303 Technology and Documentation Retention Fee New % of Fire Permits 21% 0% 21% NA For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this division. Additionally, the City will pass -through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application.
Attachment 1 - User Fee Study
Item #7.1.
Public Works - Engineering
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 PERMITS2 Encroachment Permits3 Minor Work4
Public right-of-way improvements or temporary storage - 500 SF or less, including driveway approach, drainage, sewer lateral, or water service for residence. 5 Permit Fee, includes permit issuance & 0.5 hour
inspection
200.70 $459.52 0% $459.00 $258.30
6 Plan Check Fee, if required 200.70 $242.16 0% $242.00 $41.30 7 Additional Inspection Fee, if required 200.70 $131.73 1% $131.00 -$69.708 Performance Bond (cash deposit) 520.10 NA NA $520.10 $0.009 Major Work 10 Public right-of-way improvements - greater than 500 SF and/or improvements requiring engineering plans and traffic control plan. 11 Permit Fee, includes permit issuance, 1 plan check & up to 2 inspections
602.10 $899.28 0% $899.00 $296.90
12 Additional Plan Check Fee, if required 200.70 $242.16 0% $242.00 $41.3013 Additional Inspection Fee, if required 200.70 $197.60 0% $197.00 -$3.7014 Performance Bond (est. costs) 2,080.50 NA NA $2,080.50 $0.0015 Utilities - Major work16 Major work defined as greater than $25,000 performed by public utilities - PG&E, AT&T, cable, fiber optics 17 Permit Fee, includes permit issuance, 1 plan check & up to 2 inspections
802.70 $1,055.50 0% $1,055.00 $252.30
18 Additional Plan Check Fee, if required 200.70 $242.16 0% $242.00 $41.3019 Additional Inspection Fee, if required 200.70 Performance Bond (not required). $197.60 0% $197.00 -$3.70 20 Private Developments21 Work not listed under Encroachment Permits that require plan review22 Plan Check Fee23 Up to $50,000 estimated cost, up to 2 plan checks 802.70 $640.56 0% $640.00 -$162.7024 $50,001 to $250,000 estimated cost 2,408.20 $1,124.88 0% $1,124.00 -$1,284.2025 Over $250,000 estimated cost 4,013.70 $1,609.21 0% $1,609.00 -$2,404.7026 Additional Plan Check Fee, if required 200.70 $242.16 0% $242.00 $41.3027 Inspection Fee28 Up to $50,000 estimated cost, up to 2 inspections 2,408.20 $395.20 0% $395.00 -$2,013.2029 $50,001 to $250,000 estimated cost, up to 8 inspections 4,013.70 $658.66 0% $658.00 -$3,355.70
Attachment 1 - User Fee Study
Item #7.1.
Public Works - Engineering
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 30 Over $250,000 estimated cost, up to 16 inspections 6,421.90 $1,317.32 0% $1,317.00 -$5,104.9031 Additional Inspection Fee, if required 200.70 $197.60 0% $197.00 -$3.7032 Performance Bond (Based on Estimated Costs) 10,722.50 NA NA $10,722.50 $0.0033 Grading Permits34 Minor Work35 Grading less than 5,000 cubic yards, with cuts/fills less than 4 feet and/or engineered grading not required by
City Engineer.
36 Permit Fee 200.70 $293.95 0% $293.00 $92.30
37 Plan Check Fee 1,508.30 $640.56 0% $640.00 -$868.3038 Inspection Fee 802.70 $658.66 0% $658.00 -$144.7039 Performance Bond (est. costs) 2,144.50 NA NA $2,144.50 $0.0040 Major Work / Development41 Grading more than 5,000 cubic yards, cuts/fills over 4 feet, and/or engineered grading required by the City Engineer. 42 Permit Fee 200.70 $372.07 0% $372.00 $171.3043 Plan Check Fee44 Up to $50,000 estimated cost, 1 plan check 401.40 $796.78 0% $796.00 $394.6045 $50,001 to $250,000 estimated cost, up to 2 plan checks 802.70 $1,124.88 0% $1,124.00 $321.3046 Over $250,000 estimated cost, up to 2 plan checks 1,605.50 $1,452.98 0% $1,452.00 -$153.5047 Additional Plan Check Fee, if required 200.70 $156.23 0% $156.00 -$44.7048 Inspection Fee49 Up to $50,000 estimated cost, 1 inspection 401.40 $526.93 100% -$401.40 50 $50,001 to $250,000 estimated cost, up to 4
inspections
802.70 $1,053.85 0% $1,053.00 $250.30
51 Over $250,000 estimated cost, up to 12 inspections 2,408.20 $1,580.78 0% $1,580.00 -$828.2052 Additional Inspection Fee, if required 200.70 $197.60 0% $197.00 -$3.7053 Performance Bond (est. costs) 5,361.20 NA NA $5,361.20 $0.00 54 Misc. Other - Swimming Pool55 Permit Fee, in addition to Encroachment Permit (if required) 321.70 $359.82 0% $359.00 $37.3056 Construction Hydrant Permit57 Permit Fee 58 Hydrant meter set and removal 401.40 $86.73 1% $86.00 -$315.40 Attachment 1 - User Fee Study
Item #7.1.
Public Works - Engineering
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 59 Meter Hydrant Deposit 2,144.50 NA NA $2,000.00 -$144.5060 OTHER FEES61 Final Parcel Map / Map Check Fee62 This involves staff review of legal maps including parcel maps, subdivision maps and certificates of compliance. 63 Minimum processing fee 1,505.10 $1,710.59 0% $1,710.00 $204.90 64 Plan check fee 1,116.10 $1,710.59 0% $1,710.00 $593.9065 Street / Alley Vacation Process Fee66 This involves staff review of street/alley vacations and taking the application through the approval process.67 Minimum processing fee 3,010.30 $1,511.49 0% $1,511.00 -$1,499.3068 Plan check fee 2,031.60 $755.75 0% $755.00 -$1,276.6069 Registered Land Surveyor Review, if required 2,408.20 NA NA $2,408.20 $0.0070 Miscellaneous Other Fees71 Long-term Encroachment Agreement, term per agreement 1,003.50 $1,495.85 0% $1,495.00 $491.50
72 Additional Agreement Fee, if required 200.70 $855.30 0% $855.00 $654.3073 News rack Permit Fee, per 2-year agreement 268.10 NA NA $268.10 $0.0074 News rack Permit Fee, bi-annual (twice yearly) permit 214.40 NA NA $214.40 $0.0075 Outdoor Dining Permit Fee, per establishment - onetime 117.90 $199.20 0% $199.00 $81.1076 Photocopies77 Set of Standard Plans & Design Criteria (per set) 7.50 $107.92 1% $107.00 $99.5078 Other City Documents (per page) 0.25 NA NA $0.25 $0.0079 Transportation Oversize / Overload Permit 80 This involves staff review and notification to police for vehicles exceeding legal limits. 200.70 NA NA $200.70 $0.0081 Equivalent Fees and Charges82 Determined by Department Director Varies NA NA Varies $0.0083 Related Fee Reduction84 Determined by Department Director Varies NA NA Varies $0.0085 General Plan and Advance Planning Update Fee New % of Public Works Permits 24% 71% 7% NA Attachment 1 - User Fee Study
Item #7.1.
Public Works - Engineering
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 86 Technology and Documentation Retention Fee New % of Public Works Permits 21% 0% 21% NA 87 Storm Water Inspection88 Grading per lot of a subdivision 351.20 $618.89 0% $618.00 $266.8089 Storm Water Inspection90 Cost of project is $0 - $4,999 296.40 $618.89 0% $618.00 $321.6091 Cost of project is $5,000 - $24,999 492.60 $949.82 0% $949.00 $456.4092 Cost of project is $25,000 - $99,999 688.80 $1,081.55 0% $1,081.00 $392.2093 Cost of project is $100,000 and above 1,185.90 $1,369.51 0% $1,369.00 $183.1094 Water Fees95 Returned Check Fee96 1st Returned Check 25.00 Per CA Civil Code 1719: fee limited to $25 for first returned check, and $35 for second and subsequent checks NA NA $25.00 $0.00
97 2nd and Subsequent Returned Checks 35.00
Per CA Civil Code 1719: fee limited to $25 for first returned check, and $35 for second and subsequent checks NA NA $35.00 $0.00
98 Delinquent Charge 10% NA NA 10% $0.0099 Tampering Fee 107.20 $44.64 1% $44.00 -$63.20100 Labor Cost - per hour (In addition to tampering fee if applicable; material at full cost) 77.20 $112.35 0% $112.00 $34.80101 Excessive Inspection Fee (more than 3 in any 6 month period) 55.80 $88.66 1% $88.00 $32.20102 Start Service (same day) 80.40 $77.76 1% $77.00 -$3.40103 Reconnect fee 80.40 SB998 $77.76 36% $50.00 -$30.40 104 Backflow Administration Fee 80.40 $48.54 1% $48.00 -$32.40105 Non-compliant Backflow Fine 386.00 Fine Plus Actual Cost of Testing NA NA $400.00 $14.00 106 Fire Flow Testing Fee 107.20 $224.71 0% $224.00 $116.80107 Excessive Reconnection Penalty New More than one reconnection service within a calendar year NA NA $155.51 NA108 Sewer Fees109 Returned Check Fee Attachment 1 - User Fee Study
Item #7.1.
Public Works - Engineering
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 110 1st Returned Check 25.00
Per CA Civil Code 1719: fee limited to $25 for first returned check, and $35 for second and subsequent checks NA NA $25.00 $0.00
111 2nd and Subsequent Returned Checks 35.00
Per CA Civil Code 1719: fee limited to $25 for first returned check, and $35 for second and subsequent checks NA NA $35.00 $0.00
112 Delinquent Charge 10% NA NA 10% $0.00113 Pretreatment Inspection Fee 80.40 $362.95 0% $362.00 $281.60114 Pretreatment Permit Fee 80.40 $362.95 0% $362.00 $281.60115 Post-construction Best Management Practice Monitoring Fee - Residential annual inspection fee for homes which have a maintenance and operations agreement with the City 107.20 $416.83 0% $416.00 $308.80
116
Post-construction Best Management Practice Monitoring Fee - Commercial annual inspection fee for commercial which have a maintenance and operations agreement with the City 321.70 $482.70 0% $482.00 $160.30
For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application.
Attachment 1 - User Fee Study
Item #7.1.
Miscellaneous Administrative
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 General Documents (8.5"x 11.0")3 Non-Bound (Std) 0.20 per page Except Public Safety Certified Copies and Library Copies $0.30 0% $0.30 $0.10 4 Non-Bound (Color) 1.00 per page $0.45 0% $0.45 -$0.555 Bound Documents (Comb/Spiral) 2.50 $19.50 0% $19.50 $17.006 Copies (GC Sec. 81008)7 Any related documents 0.10 per page Fee amounts established by the Political Reform Act of 1974 and relate to candidate / election filing statements and records.
NA NA $0.10 $0.00
8 Retrieval Fee (GC Sec. 81008)9 Limited to docs in storage >= 5 Years 5.00 per visit Fee amounts established by the Political Reform Act of 1974 and relate to candidate / election filing statements and records.
NA NA $5.00 $0.00
10 Registration of Neglected, Vacant & Foreclosed Properties11 Registration of Neglected, Vacant & Foreclosed Properties (per property) 168.40 BMC 8.50.070 requirement NA NA $168.40 $0.00 12 First Violation 107.20 Not to exceed $100 per BMC 8.50.100 NA NA $100.00 -$7.2013 Second Violation and subsequent violations within a one year period 1,072.20 Not to exceed $1,000 per BMC 8.50.100 NA NA $1,000.00 -$72.20 14 Appeal Fee
Fee amounts established by the Political Reform Act of 1974 and relate to candidate / election filing statements and records. 15 Processing Fee for damage to City Property
15% of cost of time and materials for replacement
18% 0% 18% 3%
16 General City decisions 160.80 Non Council matter $658.78 0% $658.78 $497.98 Attachment 1 - User Fee Study
Item #7.1.
Parks & Community Services
# Fee Description
Current
Fee/Charge Unit Notes Suggested Fee Unit Fee Δ
1 AQUATICS2 Individual Swim Pass adult 101.00 30 swims $120.00 20 swims NA 3 adult non-resident 126.00 30 swims $150.00 20 swims NA4 senior 57.00 30 swims $90.00 20 swims $33.005 senior non-resident 71.00 30 swims $120.00 20 swims $49.006 Lifeguard Training resident 180.00 session $180.00 session $0.007 non-resident 225.00 session $225.00 session $0.008 Lap Swim Resident adult resident 3.75 day $6.00 day $2.25 9 adult non-resident 4.75 day $7.50 day $2.7510 senior resident (55+) 2.00 day $4.50 day $2.5011 senior non-resident 3.75 day $6.00 day $2.2512 Recreation Swim 3-17 years resident 2.25 day $5.00 day $2.7513 3-17 years non-res 3.75 day $6.25 day $2.5014 18-55 years resident 3.75 day $6.00 day $2.2515 18-55 years non-res 4.75 day $7.50 day $2.7516 senior resident (55+) 2.00 day $4.50 day $2.5017 senior non-resident 3.75 day $6.00 day $2.2518 Senior Zone senior resident (55+) 2.00 day $4.50 day $2.5019 senior non-resident 3.75 day $6.00 day $2.2520 Group Swim Lessons resident 60.00 2-week session $75.00 2-week session $15.0021 non-resident 76.00 2-week session $93.75 2-week session $17.75 22 Weekday Private Swim Lessons resident 103.00 1-week session $124.00 1-week session $21.0023 non-resident 130.00 1-week session $155.00 1-week session $25.0024 Weekend Private Swim Lessons resident 34.00 day $34.00 day $0.0025 non-resident 43.00 day $43.00 day $0.0026 Water Polo resident 60.00 8-class session $60.00 8-class session $0.00 27 RECREATION ACTIVITIES28 Adventures Day Camp resident 312.00 2-week session all day $200.00 1-week session all day NA 29 resident sibling 279.00 2-week session all day $180.00 1-week session all day NA30 non-resident 391.00 2-week session all day $250.00 1-week session all day NA31 non-resident sibling 351.00 2-week session all day $225.00 1-week session all day NA 32 Kids Kaleidoscope/MS K2 res/non-resident 254.00 1-month session all day $380.00 1-month session all day $126.00 33 Tiny Tots resident 147.00 MWF $235.00 MWF $88.0034 resident sibling 132.00 MWF $212.00 MWF $80.0035 non-resident 183.00 MWF $294.00 MWF $111.0036 non-resident sibling 165.00 MWF $265.00 MWF $100.0037 resident 107.00 T/TH $180.00 T/TH $73.0038 resident sibling 96.00 T/TH $162.00 T/TH $66.0039 non-resident 134.00 T/TH $225.00 T/TH $91.0040 non-resident sibling 121.00 T/TH $203.00 T/TH $82.0041 Late Pick-Up Fees All Children's Programs 10.00 Every 5 min or fraction thereof per family $10.00 Every 5 min or fraction thereof per family $0.0042 Late Payment Fees All Children's Programs 5.00 Per Day Per Child Max $25 $5.00 / $25 max Per Day Per Child $0.00 Attachment 1 - User Fee Study
Item #7.1.
Parks & Community Services
# Fee Description
Current
Fee/Charge Unit Notes Suggested Fee Unit Fee Δ
43 Preschool Summer Fun Camp resident 57.00 3 day $75.00 3 day $18.0044 non-resident sibling New $94.00 NA45 SENIOR RECREACTION ACTIVITIES46 Senior Luncheon res/non-res 10.00 per person $10.00 per person $0.0047 Senior Café res/non-res 2.00 per person $2.00 per person $0.0048 Active Adult Exercise resident 2.00 per class $2.00 per class $0.0049 non-resident 2.50 per class $2.50 per class $0.0050 resident 13.00 10 classes $15.00 10 classes $2.0051 non-resident 16.00 10 classes $18.75 10 classes $2.7552 resident 24.00 20 classes $30.00 20 classes $6.0053 non-resident 30.00 20 classes $37.50 20 classes $7.5054 SPECIALTY CLASSES55 Wiggle Room resident 1.25 per child $4.00 per child $2.7556 non-resident 1.50 per child $5.00 per child $3.5057 Wiggle Room Punch Pass resident 11.00 10 entries $40.00 10 entries $29.0058 non-resident 14.00 10 entries $50.00 10 entries $36.0059 Kinder gym resident 8.00 1st child $8.00 1st child $0.0060 resident 4.00 2nd child $7.00 2nd child $3.0061 non-resident 10.00 1st child $10.00 1st child $0.0062 non-resident 5.00 2nd child $9.00 2nd child $4.0063 Kinder gym Punch Pass resident 40.00 5 entries $40.00 5 entries $0.0064 non-resident 50.00 5 entries $50.00 5 entries $0.0065 SPORTS66 Adult Softball resident 420.00 team $528.00 team $108.0067 non-resident 15.00 player $20.00 player $5.0068 Adult Volleyball (sixes) resident 210.00 team $310.00 team $100.0069 non-resident 15.00 player $20.00 player $5.0070 Adult Volleyball (fours) resident 150.00 team $200.00 team $50.0071 non-resident 15.00 player $20.00 player $5.0072 Youth Basketball resident 100.00 player $163.00 player $63.0073 non-resident 125.00 player $204.00 player $79.0074 Youth BasketballAdaptive or Kindergarten resident 67.00 player $148.00 player $81.00 75 non-resident 84.00 player $185.00 player $101.0076 Participant Fee League Players 10.00 player $25.00 player $15.0077 FACILITIES - INDOOR *78 Clock Tower deposit 1,000.00 event $500.00 event NA Attachment 1 - User Fee Study
Item #7.1.
Parks & Community Services
# Fee Description
Current
Fee/Charge Unit Notes Suggested Fee Unit Fee Δ
79 deposit local non-profit 200.00 event $150.00 event NA 80 local non-profit 19.00 Mon-Sun per hour $84.50 Mon-Thur per hour $65.5081 New Fri - Sun per hour $97.50 Fri - Sun per hour NA 82 resident 49.00 Mon-Thur per hour $169.00 Mon-Thur per hour $120.00 83 non-resident 102.00 Mon-Thur per hour $352.00 Mon-Thur per hour $250.0084 resident 82.00 Fri-Sun per hour $195.00 Fri-Sun per hour $113.00 85 non-resident 118.00 Fri-Sun per hour $280.00 Fri-Sun per hour $162.0086 alcohol fee 42.00 event $117.00 event $75.0087 City Gym deposit 200.00 event $250.00 event $50.0088 Sport Deposit 50.00 per event $50.00 per event $0.0089 local non-profit 19.00 per hour $44.50 per hour $25.5090 resident 40.00 per hour $89.00 per hour $49.0091 non-resident 55.00 per hour $122.00 per hour $67.0092 drop in resident 3.00 per program $4.00 per program $1.0093 drop in non-resident 4.00 per program $5.00 per program $1.0094 drop in youth 1.00 per program $2.00 per program $1.0095 Gym - Kinder gym Parties resident 126.00 for 10 kids $126.00 for 10 kids $0.0096 non-resident 157.00 for 10 kids $157.00 for 10 kids $0.0097 deposit 60.00 event $60.00 event $0.0098 extra kids $6 per child up to 10 extra $6 per child up to 10 extra $0.00 99 Senior Center local non-profit 19.00 per hour $46.00 Mon-Thur per hour $27.00 100 New Fri - Sun per hour $50.00 Fri - Sun per hour NA 101 resident 32.00 Mon- Thur per hour $92.00 Mon- Thur per hour $60.00 102 non-resident 65.00 Mon-Thur per hour $187.00 Mon-Thur per hour $122.00 103 resident 49.00 Fri-Sun per hour $100.00 Fri-Sun per hour $51.00104 non-resident 87.00 Fri-Sun per hour $174.00 Fri-Sun per hour $87.00 105 deposit 200.00 event $250.00 event $50.00106 deposit local non-profit New $150.00 event NA107 alcohol fee 42.00 event $117.00 event $75.00108 Community Center local non-profit 19.00 per hour $46.00 Mon-Fri per hour $27.00109 New Fri - Sun per hour $50.00 Sat - Sun per hour NA110 resident 32.00 Mon-Fri per hour $92.00 Mon-Fri per hour $60.00111 non-resident 71.00 Mon-Fri per hour $187.00 Mon-Fri per hour $116.00 112 resident 49.00 Sat-Sun per hour $100.00 Sat-Sun per hour $51.00 113 non-resident 87.00 Sat-Sun per hour $174.00 Sat-Sun per hour $87.00 114 deposit 500.00 event $250.00 event NA115 deposit local non-profit 200.00 event $150.00 event NA116 FACILITIES - OUTDOOR *117 Jumper Fee New $32.00 NA118 City Park Gazebo resident 241.00 6 hr $241.00 6 hr $0.00 119 non-resident 313.00 6 hr $313.00 6 hr $0.00
Attachment 1 - User Fee Study
Item #7.1.
Parks & Community Services
# Fee Description
Current
Fee/Charge Unit Notes Suggested Fee Unit Fee Δ
120 deposit 250.00 6 hr $250.00 6 hr $0.00121 Fields resident 72.00 per field/per day $29.00 per hour per field NA 122 non-resident 136.00 per field/per day $36.00 per hour per field NA 123 Field Light Fee Resident New per field per day $5.00 per field per day NA 124 Non-resident New per field per day $6.25 per field per day NA 125 Marina Green Lawn or Pavilion deposit 250.00 area/event $250.00 area/event $0.00126 resident 241.00 6 hr $241.00 6 hr $0.00127 non-resident 392.00 6 hr $392.00 6 hr $0.00128 Picnic Areas resident 40.00 per section/per day $107.00 per section/per day $67.00 129 non-resident 118.00 per section/per day $315.00 per section/per day $197.00 130 Pool - Group User Rental Lane Line Fee Resident 5.00 hourly / per lane $6.00 hourly / per lane $1.00 131 Non-resident 8.00 hourly/ per lane $7.50 hourly/ per lane -$0.50 132 Pool Rentals resident 133.00 1-30 persons/hr $133.00 1-30 persons/hr $0.00 133 non-resident 166.00 1-30 persons/hr $166.00 1-30 persons/hr $0.00 134 resident 158.00 31-75 persons/hr $158.00 31-75 persons/hr $0.00135 non-resident 198.00 31-75 persons/hr $198.00 31-75 persons/hr $0.00136 resident 175.00 76+ persons/hr $175.00 76+ persons/hr $0.00 137 non-resident 218.00 76+ persons/hr $218.00 76+ persons/hr $0.00138 wading pool resident 49.00 hr $49.00 hr $0.00139 wading pool non-res 63.00 hr $63.00 hr $0.00140 CEMETERY FEES**141 Burial Site Plot Fee 1,575.00 Reso 18-140 $1,708.00 $133.00 142 Opening/Closing Fee Reg Business Hours 3,945.00 Reso 18-140 $4,278.00 $333.00143 After hours/Weekend 4,459.00 Reso 18-140 $4,836.00 $377.00144 Cremation Section Plot Fee 804.00 Reso 18-140 $872.00 $68.00145 Opening/Closing Fee Reg Business Hours 922.00 Reso 18-140 $1,000.00 $78.00146 After hours/Weekend 1,042.00 Reso 18-140 $1,130.00 $88.00147 Vault Fee 630.00 Reso 18-140 $683.00 $53.00148 Multiple Use Fee Cremation Remains Only 922.00 Reso 18-140 $1,000.00 $78.00149 Marker Placement Fee 590.00 Reso 18-140 $639.00 $49.00150 Plastic Liner Fee 147.00 Reso 18-140 $159.00 $12.00151 Disinterment 3,945.00 Reso 18-140 $4,278.00 $333.00 152 MISCELLANEOUS153 Filming Permit Application 105.00 event $105.00 event $0.00154 Still photography 52.00 day $52.00 day $0.00155 Video production 105.00 day $105.00 day $0.00156 Facilities and park rentals 262.00 day $262.00 day $0.00 Attachment 1 - User Fee Study
Item #7.1.
Parks & Community Services
# Fee Description
Current
Fee/Charge Unit Notes Suggested Fee Unit Fee Δ
157 Television/film production 105.00 day $105.00 day $0.00 158 Special Event Permit Application 52.00 processing $52.00 processing $0.00 159 Tree Permit Application Fee Application 20.00 processing $20.00 processing $0.00160 Tree Replacement Fee 100.00 for first tree $100.00 for first tree $0.00161 75.00 for every tree after first $75.00 for every tree after first $0.00 162 Commerical Tree Replacement Fee 175.00 per tree $175.00 per tree $0.00 163 Equivalent Fees and Charges *** Determined by Director Determined by Director $0.00 164 Related Fee Reduction *** Determined by Director Determined by Director $0.00 Attachment 1 - User Fee Study
Item #7.1.
Police
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 SERVICES & CHARGES2 Cassette Tapes, Audio & Video3 Per Tape/CD/DVD 34.60 $36.60 0% $36.60 $2.004 False Alarm Charge5 Registration Fee 25.00 Punitive, set per City Ordinance. NA NA $25.00 $0.006 First false alarm in calendar year 0.00 Punitive, set per City Ordinance. NA NA $0.00 $0.007 Second false alarm in calendar year 100.00 Punitive, set per City Ordinance. NA NA $100.00 $0.008 Third false alarm in calendar year 200.00 NA NA $200.00 $0.009 Fourth and subsequent false alarm in calendar year 300.00 NA NA $300.00 $0.0010 Response to non-registered alarm 100.00 $100.00 0% $100.00 $0.0011 Late Fee for invoice over 30 days 10% of invoice Punitive, set per City Ordinance. NA NA 10% of invoice $0.00 12 Fingerprinting13 DOJ Live Scan 32.00 Pass through fees. Fee set by other agency. NA NA $32.00 $0.00 14 FBI Live Scan 17.00 Pass through fees. Fee set by other agency. NA NA $17.00 $0.0015 Live Scan (Non- profit employees, school employees, volunteers, foster/adoptive parent applicants, POST Napa Police Academy students) 26.80 $26.80 0% $26.80 $0.0016 Live Scan (All others) 69.20 $69.20 0% $69.20 $0.0017 Parking Violation18 Benicia Municipal Code Violations 51.40 Punitive, set per City Municipal Code. NA NA $51.40 $0.0019 Disabled Parking Violation 375.30 Punitive, set per City Municipal Code. NA NA $375.30 $0.0020 Photographs21 Per Compact Disk (CD) 84.40 $86.40 0% $86.40 $2.0022 Reports23 Traffic Collision Report Reports to victims are given at no charge. 24 First Five Pages 16.10 $16.65 0% $16.65 $0.5525 Each Additional Page 1.00 $0.11 0% $0.11 -$0.8926 Crime Reports Reports to victims are given at no charge. 27 First Fifty Pages 16.10 $16.65 0% $16.65 $0.5528 Each Additional Page 0.00 $0.11 0% $0.11 $0.1129 Stolen Vehicle Reports Reports to victims are given at no charge. 30 First Two Pages 16.10 $16.65 0% $16.65 $0.5531 Each Additional Page 0.00 $0.11 0% $0.11 $0.1132 Storage of Firearm(s)33 Administration Fee 207.60 $207.60 0% $207.60 $0.0034 Daily Storage Fee after Owner Notification n/a NA NA n/a $0.0035 Vehicle Tow Releases36 Involving an Arrest, 14601 VC or 12500 VC Violation 183.90 $183.90 0% $183.90 $0.0037 All Other Towed Vehicles 183.90 $183.90 0% $183.90 $0.0038 Traffic Collision or Victim of Crime 183.90 $183.90 0% $183.90 $0.0039 Other Services & Charges40 ABC Letters (for-profit) 509.30 $509.30 0% $509.30 $0.0041 ABC Letters (non-profit) 5.00 $5.00 0% $5.00 $0.0042 Local Records Check 69.20 $69.20 0% $69.20 $0.0043 Repossessed Vehicle Release 34.60 GC 26751 and 41612 $34.60 0% $34.60 $0.0044 VIN Verification 84.40 Benicia residents receive one free VIN verification per year. $84.40 0% $84.40 $0.0045 LICENSES & PERMITS46 Adult Business47 Initial Application Fee 715.00 $715.00 0% $715.00 $0.0048 Annual regulatory license renewal fee 103.10 $103.10 0% $103.10 $0.0049 Adult Business Non-Performer50 Initial Application Fee 257.40 $257.40 0% $257.40 $0.0051 Annual license renewal 103.10 $103.10 0% $103.10 $0.0052 Adult Performer53 Initial Application Fee 257.40 $257.40 0% $257.40 $0.0054 Annual license renewal 103.10 $103.10 0% $103.10 $0.0055 Bingo Permit56 (Per BMC 5.12.040) Not to Exceed 69.20 $69.20 0% $69.20 $0.00 Attachment 1 - User Fee Study
Item #7.1.
Police
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 57 Renewal Permit 34.60 $34.60 0% $34.60 $0.0058 Bicycle License & Registration59 Initial License 34.60 $34.60 0% $34.60 $0.0060 Renewal 34.60 $34.60 0% $34.60 $0.0061 Cardroom Employees Permit62 Initial Permit 257.40 $257.40 0% $257.40 $0.0063 Renewal Permit 101.00 $101.00 0% $101.00 $0.0064 Permit Transfer 34.60 $34.60 0% $34.60 $0.0065 Concealed Weapons Permit Handled by County Sheriff.66 Fortune Telling Permit67 Initial Permit 257.40 $257.40 0% $257.40 $0.0068 Renewal Permit 101.00 $101.00 0% $101.00 $0.0069 Massage Registration Certificate70 Registration Certificate 49.00 $49.00 0% $49.00 $0.0071 Mobile Food Vendor's Permit72 Initial Permit 257.40 $257.40 0% $257.40 $0.0073 Renewal Permit 101.00 $101.00 0% $101.00 $0.0074 Public Safety License75 Cannabis Public Safety License 11,610.00 $11,610.00 0% $11,610.00 $0.00 Cannabis Public Safety Permit Renewal New $5,929.95 0% $5,929.95 NA 76 Solicitor Permit77 Initial Permit 257.40 $257.40 0% $257.40 $0.0078 Renewal Permit 102.30 $102.30 0% $102.30 $0.0079 Taxi Permit80 Initial Permit 257.40 $257.40 0% $257.40 $0.0081 Renewal Permit 101.00 $101.00 0% $101.00 $0.0082 Tobacco Retail License83 Initial Permit 500.00 $500.00 0% $500.00 $0.0084 Renewal Permit 450.00 $450.00 0% $450.00 $0.0085 Equivalent Fees and Charges The Police Chief shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action.86 Determined by Director Varies NA NA Varies $0.0087 Related Fee Reduction The Police Chief shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action.88 Determined by Director Varies NA NA Varies $0.0089 ANIMAL CONTROL90 Dog Licensing Fees91 1 Year 60.00 NA NA $60.00 $0.0092 2 Years 120.00 NA NA $120.00 $0.0093 3 Years 180.00 NA NA $180.00 $0.0094 Dog License - Altered Dog95 1 Year 25.00 NA NA $25.00 $0.0096 2 Years 40.00 NA NA $40.00 $0.0097 3 Years 60.00 NA NA $60.00 $0.0098 Dog License - Unaltered Dog - Senior (65+) Rate99 1 Year 30.00 NA NA $30.00 $0.00100 2 Years 60.00 NA NA $60.00 $0.00101 3 Years 90.00 NA NA $90.00 $0.00102 Dog License - Altered Dog - Senior (65+) Rate103 First Dog 0.00 NA NA $0.00 $0.00104 Additional Dogs - 1 Year 15.00 NA NA $15.00 $0.00105 Additional Dogs - 2 Years 20.00 NA NA $20.00 $0.00106 Additional Dogs - 3 Years 25.00 NA NA $25.00 $0.00107 Dog License - Late Fees108 After 30 days 16.10 NA NA $16.10 $0.00109 After 60 Days 26.80 NA NA $26.80 $0.00110 Mini Pig Licensing Fees111 Mini Pig License - Unaltered Attachment 1 - User Fee Study
Item #7.1.
Police
# Fee Description
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 112 1 Year 64.30 NA NA $64.30 $0.00113 2 Years 122.20 NA NA $122.20 $0.00114 3 Years 181.20 NA NA $181.20 $0.00115 Mini Pig License - Altered116 1 Year 23.60 NA NA $23.60 $0.00117 2 Years 42.90 NA NA $42.90 $0.00118 3 Years 63.30 NA NA $63.30 $0.00119 Other Animal Control Fees120 Pick Up Trapped Animals (Domestic) 208.30 $208.30 0% $208.30 $0.00121 Dog Redemption Punitive, set per City Municipal Code.122 1st Offense 42.90 NA NA $42.90 $0.00123 2nd Offense 64.30 NA NA $64.30 $0.00124 3rd Offense 80.40 NA NA $80.40 $0.00125 Future Offenses $75 plus $15 Per Additional Violation
The Police Chief shall determine an appropriate fee or fee reduction when conditions exist to warrant such an action. NA NA $75 plus $15
Per Additional
Violation
$0.00
126 Animal Disposal 104.20 $104.20 0% $104.20 $0.00127 Pick Up for Surrender 208.30 $208.30 0% $208.30 $0.00128 Bee Keeping Permit 53.60 NA NA $53.60 $0.00 Attachment 1 - User Fee Study
Item #7.1.
27368 Via Industria, Suite 200
Temecula, California 92590-4856
800.755.6864 | Fax: 888.326.6864
951.587.3500 | Fax: 951.587.3510
www.willdan.com
Attachment 1 - User Fee Study
Item #7.1.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City Clerk
Meeting: City Council - Dec 19 2023
Subject: Introduction and First Reading of an Ordinance of the City of Calistoga Amending Municipal Code Section 2.04.050 Regarding Councilmember Salaries
DESCRIPTION:
Introduction and First Reading of an Ordinance of the City of Calistoga Amending Municipal Code Section 2.04.050 Regarding Councilmember Salaries
RECOMMENDATION:
Consider waiving the first reading and introducing an Ordinance of the City of Calistoga Amending Municipal Code Section 2.040.050 Regarding Councilmember Salaries and directing staff to make corresponding budget adjustments.
BACKGROUND/SUMMARY:
City Council member compensation has not been increased in almost four decades. This action would increase the City Council's monthly salary to the maximum allowable amount of $950 per month to address inflation and the large number of volunteer hours spent by local elected officials in the performance of their duties. In addition, the Mayor's compensation would be raised an additional $550 each month for a total of $1,500 for the additional duties associated with the role of the Mayor.
The new compensation amount would become effective when a new member of the City Council is sworn into office or when a member of the City Council begins a new term.
ANALYSIS:
Government Code Section 36516(a), which was adopted by the State of California in 1984, sets defined salary limits for city councilmembers in general law cities depending on the size of a city's residential population.
On May 20, 1986, the City Council enacted Section 2.04.050 of the Calistoga Municipal Code which set the City Council's compensation at $200.00 per month pursuant to the provisions of Government Code Section 36516 based on a population of less than 35,000. No additional increases have been authorized during the last 40 years. Notably, Code Section 2.04.050 does not currently provide for any additional compensation for the position of Mayor.
This year, the California State Senate unanimously approved legislation, SB 329, from Senator Bill Dodd (D-Napa) that allows for an increase in Council compensation based on the public interest findings that better compensation would boost participation and diversity on California city councils.
The Senate found that, by allowing the first city council pay cap increase in nearly four decades, it would bring salaries more in line with the cost of living, which is important to making public service Item #7.2.
an option for more citizens. Senator Dodd was quoted saying "City Councilmembers serve long hours and make critical decisions for our communities. It's a major commitment that's especially hard on working people and those from diverse or disadvantaged backgrounds who must balance jobs and family obligations. My proposal will improve diverse representation and increase access to elected office for all Californians by making it less of a financial challenge to serve." On June 29, 2023, Governor Newsom signed Senate Bill 329 into law. SB 329 increases the maximum amount of salary that can be approved by city ordinance based on different population thresholds consistent with the last preceding federal census or a subsequent census. The maximum allowable compensation rates are as follows:
Population Maximum Monthly Salary
Up to 35,000 $950
35,001 to 50,000 $1,275
50,000 to 75,000 $1,600
75,001 to 150,000 $1,900
150,001 to 250,000 $2,550
Over 25,000 $3,200
SB 329 allows an increase to the maximum amount of salary, based upon the population of the city, that may be approved by an ordinance passed by the city council, as specified. The bill allows councilmember salaries to be increased beyond the specified maximums in the future to an amount not exceeding the greater of either 5% for each calendar year from the operative date of the last salary adjustment in effect when the ordinance or amendment is enacted, or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10% for each calendar year. The bill requires the city council to consider adopting an ordinance to increase councilmember compensation in open session during at least two regular meetings of the city council.
In addition, Government Code Section 35616.1 authorizes the mayor's salary to exceed the salary caps imposed upon councilmembers in Section 36516. Specifically, Section 36516.1 stipulates mayors elected in accordance with Sections 34900 to 34904 "may be provided with compensation in addition to that which they receive as a councilmember." This additional compensation can be authorized either through a city council-adopted ordinance or by a majority vote of electors during a municipal election.
The staff recommendation is to increase Councilmembers’ monthly salary to the maximum allowable amount of $950 per month ($11,400 per year). To do so, the Council must make certain factual findings as to why such an increase is necessary and in the public interest. This salary increase is needed to address inflation as Council’s salaries have not been adjusted since 1986, and adequately compensating Councilmembers for the large number of hours spent by local elected officials in the performance of their duties is in the public interest.
In addition, additional compensation is warranted for the position of Mayor, in the amount of $550 per month, for the additional duties associated with the role of the Mayor (for a total of $18,000 per year).
Government Code Section 36516.5 prohibits any change in compensation during the current Council's term of office. Therefore, the ordinance will become operative when a new member of the City Council is sworn into office or when a member of the City Council begins a new term.
Item #7.2.
CEQA STATUS:
No Impact
FINANCIAL IMPACT:
The total annual net increase to future budgets will be $51,600.
ATTACHMENT(S):
Ordinance Amending Code Section 2.04.050 - Councilmember Salaries (FINAL)(v.3) 4866-3492- 1108 4888-2987-4580 v.1
APPROVAL(S):
Jessie Catacutan Approved - Dec 11 2023
Laura Snideman, City Manager Approved - Dec 11 2023
Yudiana Galvan, City Clerk Approved - Dec 11 2023
Item #7.2.
4888-2987-4580 v1
ORDINANCE NO. XXX
AN ORDINANCE OF THE CITY OF CALISTOGA AMENDING MUNICIPAL CODE SECTION 2.040.050 COUNCILMEMBER - SALARIES
WHEREAS, Government Code Section 36516(a)(2) permits the city council to establish by ordinance compensation to be paid to each councilmember up to a ceiling based on the city's population; and
WHEREAS, pursuant to Government Code Section 36516.1, the city council may adopt an ordinance providing compensation to an elected mayor in addition to the compensation received as a councilmember; and
WHEREAS, On May 20,1986, the City Council for the City of Calistoga adopted Ordinance No. 409 which set the City Council's monthly compensation at $200 per month pursuant to the provisions of Government Code Section 36516(a)(2) based on a population; and
WHEREAS, On June 29, 2023, Governor Newsom signed Senate Bill 329 ("SB 329") which amends Government Code section 36516 to increase the maximum amount of compensation that can be approved by a city ordinance based on different population thresholds; and
WHEREAS, SB 329 authorizes the salary of councilmembers to be increased beyond the specified maximums to an amount not exceeding the greater of either five percent (5%) for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted, or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed ten percent (10%) for each calendar year; and WHEREAS, SB 329 mandates a two-meeting process for considering the adoption of an ordinance increasing councilmember compensation with the first meeting involving the presentation of the proposed ordinance and findings demonstrating the need for the increased compensation; and
WHEREAS, neither SB 329 nor Government Code Section 36516 require the city council to make similar findings solely when increasing the mayor's compensation; and WHEREAS, the salaries for the City Council have not been increased or adjusted for thirty-eight (38) years to keep pace with the rising cost of living and inflationary trends; and
WHEREAS, to encourage qualified persons to become members of the City Council and to ensure that members of the City Council are compensated comparably to councilmembers of other cities, the City Council finds that it is necessary and in the public interest of the City to increase the salaries of the City Council and Mayor; and WHEREAS, the City Council desires to amend Calistoga Municipal Code Section
2.04.050 to increase the maximum amount of compensation allowed under Government Code Section 36516(a)(2) which is $950 per month ($11,400 per year); and Item #7.2.
4888-2987-4580 v1
WHEREAS, pursuant to Government Code Section 36516.1, the City Council further desires to add a new subsection to Calistoga Municipal Code Section 2.04.050 to increase the Mayor's compensation by an additional five hundred fifty dollars ($550.00) per month over what the Mayor receives as a member of the City Council; and
WHEREAS, SB 329 becomes effective on January 1, 2024, and therefore, any Council salary increase authorized pursuant to that law cannot become effective before January 1, 2024; and
WHEREAS, Government Code Section 36516.5 provides that a change in salary for each city councilmember does not take effect until one or more members of the city council begins a new term of office.
NOW, THEREFORE, The City Council of the City of Calistoga does hereby ordain as follows:
SECTION ONE - Recitals
The Recitals set forth above are true and correct and are incorporated into this Ordinance.
SECTION TWO - Amendment Regarding City Council Compensation Section 2.04.050 of the Calistoga Code is hereby amended in its entirety to read as follows:
2.04.050 Councilmembers - Salaries
a. Each member of the City Council shall receive a monthly salary of $950.00.
b. In addition to the compensation provided to the Mayor under Section (a) above, the Mayor shall receive an additional monthly salary of $550.00.
SECTION THREE: Severability
If any section, subsection, phrase, or clause of this Ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.
SECTION FOUR - FINDINGS
In accordance with the provisions of SB 329, the City Council finds it necessary and in the public interest to increase the salary of City Councilmembers for the following reasons: City Council salaries have remained unchanged for an extended period of thirty-eight (38) years, a duration that has not aligned with the escalating cost of living and inflationary pressures, and the heightened demands inherent in their roles.
Furthermore, the City Council finds that the proposed salary increase is necessary, as it will act as a catalyst in attracting well-qualified individuals to take on the responsibilities Item #7.2.
4888-2987-4580 v1
of City Councilmembers and to ensure the sustained excellence of our local government.
SECTION FIVE - EFFECTIVE
This Ordinance shall take effect no sooner than January 1, 2024, and pPursuant to California Government Code Section 36516.5, this Ordinance shall become operative only on and after the date upon which one or more members of the City Council of the City of Calistoga become eligible for the salary prescribed herein by virtue of beginning a new term of office.
SECTION SIX - PUBLICATION
The City Clerk is directed to cause this Ordinance to be published in the manner required by law.
SECTION SEVEN – BUDGET ADJUSTMENT
Upon this Ordinance becoming operative, staff is hereby directed to make all corresponding budget adjustments necessary to implement the Ordinance.
THIS ORDINANCE was introduced with the first reading waived at the City of Calistoga City Council meeting on the 19th day of December 2023, and was passed and adopted at a regular meeting of the Calistoga City Council on the 16th day of January 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #7.2.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Laura Snideman, City Manager
Meeting: City Council - Dec 19 2023
Subject: Mobile Food Vending
DESCRIPTION:
Mobile Food Vending
RECOMMENDATION:
Provide feedback to staff on the newly implemented Mobile Food Vending Ordinance regulating food trucks.
BACKGROUND/SUMMARY:
The ordnance commonly referred to as the "food truck" ordinance was adopted by the City Council earlier this year and was implemented in September. A number of questions and comments have been heard since that time and the City Council may wish to further direct staff on aspects of the code.
ANALYSIS:
The Calistoga Municipal Code was amended to:
revise CMC Chapter 5.12 Mobile Food Vendors – adding regulations for all mobile food vending within City limits; and
revise CMC Chapter 10.36 Stopping, Standing, Loading, Unloading and Parking – prohibiting Mobile Food Vending except under the provisions of CMC Chapter 5.12. revise CMC Chapters 17.22 (Community Commercial Zoning District) and 17.26 (Light Industrial Zoning District) – permitting Mobile Food Vending as a land use subject to the provisions of CMC Chapter 5.12.
The following items are addressed in the new code:
1. Vehicle Requirements
Mobile food vendors must operate from a licensed Mobile Vending Vehicle designed for food preparation, cooking, and selling.
2. Permitted Products
Mobile food vendors can sell only food and non-alcoholic beverages for immediate consumption. Selling other products is not allowed.
3. Licenses, Permits & General Regulations
Owners and Operators of Mobile Food Vehicles must obtain a Business License and Mobile Vending Permit from the City.
Item #8.1.
Owners and Operators of Mobile Food Vehicles must obtain all necessary licenses and permits for food service, including a permit from the County Department of Health. Owners and Operators of Mobile Food Vehicles must comply will all City of Calistoga Municipal codes.
Compliance with state motor vehicle laws is required.
4. Operating Locations
a. Private Property
Mobile food vendors can operate in Community Commercial (CC) and Light Industrial (I) zoning districts on private property without time restrictions or limitations on the number of vendors.
b. Public Property
Mobile food vendors can operate within CC and I zoning districts within the public rightof-way (except fronting parcels with residential occupancy) and on City-owned property at the approval of the Planning & Building Director and Public Works Director. Mobile food vendors are prohibited from vending in the public right-of-way abutting a parcel with residential occupancy.
Mobile food vendors are prohibited on State Highways – State Highway 128 and State Highway 29 within the City of Calistoga.
The maximum duration per location is eight hours per day, including set-up and clean-up. The number of permits issued is limited to five (3) per calendar year.
5. Compliance Standards
No dedicated customer parking spaces are required for Mobile Vending Vehicles. Mobile vending vehicles must comply with the lighting standards of Calistoga Municipal Code Section 17.36.090 D, requiring that lighting is shielded so as not to shine or create glare on any adjacent property.
Locations and operations must not obstruct traffic or violate accessibility requirements.
6. Nuisance Control
Trash, recycling, and compost receptacles must be provided for customer use on-site. Mobile Food Vendors must keep the area around their vehicles clean and free from litter or debris at all times.
All debris, recycling and compost shall be removed by Mobile Food Vendor. Any oil/grease/food debris shall be cleaned up immediately by Mobile Food Vendor. The cost of any City actions required to remedy nuisances shall be charged to Mobile Food Vendor.
7. Safety
All weeds and combustible vegetation shall be cleared a minimum of 25-feet from the Mobile Food Vendor vehicle and/or any fuel-fired equipment. No refueling of fuel-fired equipment within 25-feet of combustible materials. All electrical appliances, cords and fixtures shall be in good repair and rated for exterior use.
The subject areas that have been mentioned since implementation include include the following:
1. Parking locations
2. Process to approve the limited permits (Note that as detailed by the prior planning director during the city council meeting when the ordinance was introduced we will manage a new application process for calendar year permits on a first-come, first-served basis prior to or immediately after January 1, 2024.)
3. Use of generators
Item #8.1.
4. Unused permits
You may wish to provide guidance on these or any other food truck related topics during the meeting.
CEQA STATUS:
This action does not meet the definition of a “project” under the California Environmental Quality Act (CEQA).
FINANCIAL IMPACT:
Any code changes will require staff and city attorney time.
ATTACHMENT(S):
Mobile_Vendor Application w Location Maps
APPROVAL(S):
Jessie Catacutan Approved - Dec 07 2023
Laura Snideman, City Manager Approved - Dec 11 2023
Yudiana Galvan, City Clerk Approved - Dec 11 2023
Item #8.1.
1232 Washington Street
Calistoga, CA 94515
Phone: (707) 942-2828
Fax: (707) 942-2831
City of Calistoga
Mobile Vendor Application
Mobile Vending Permits are required to engage in vending within the City of Calistoga. In addition, persons must possess a valid business license. Regulations for Mobile Vendor Permits are detailed in Calistoga Municipal Code §5.12 and includes insurance, County health permits, noise restrictions, and access limitations. Mobile Vendor Permits are valid for one calendar year.
APPLICANT INFORMATION
Owner’s Name: _____________________________________________________________________ Mailing Address: ______________________________City/State: ____________________Zip: _____ Phone: Home______________________ Cell: ____________________ Bus: __________________ DOB: _______________________________ Driver’s Lic. #__________________________________ Ht: ___________ Wt: ______________ Hair Color: _______________ Eye Color: _______________ Have you ever been convicted of a misdemeanor or felony? Yes _____ No _____
VEHICLE INFORMATION
How many vehicles will be used? ________________________ CA Vehicle license number: _________________________ Make: ____________________________ Model: ________________________________________ Year: ______________________________
BUSINESS INFORMATION
Business Name: _____________________________________________________________________ Business Address: ___________________________________________________________________ Supervisor’s Name: _______________________________ Phone: ____________________________ Description of Mobile Vending Service and Location.
__________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Date Mobile Vending Activity will begin: ____________________ General time of operations: ________________________
Item #8.1.
Submit the following applicable additional permits or requirements:
City of Calistoga Business License
County of Napa Environmental Health Permit
Insurance Documentation/General Liability California Auto Insurance
1. INSURANCE REQUIREMENTS. Permittee must obtain liability insurance from an insurance company licensed to do business in the state of California and having a financial rating in Best’s Insurance Guide of not less than “A:VII.” The amount of insurance must be not less than $2,000,000. Such insurance will provide “occurrence” coverage against liabilities for death, personal injury or property damage arising out of or in any way connected with the vending activity. Insurance must name the city and the city’s elected and appointed officials, officers, and employees as additional insureds under the coverage afforded. In addition, such insurance must be primary and noncontributing with respect to any other insurance available to the city and will include a severability of interest (cross-liability) clause.
2. CERTIFICATES OF INSURANCE. A copy of the policy or a certificate of insurance along with all necessary endorsements, in a form approved by the City’s risk manager, must be filed with City for a complete application.
3. ASSIGNMENT. This Permit cannot be transferred to another business owner or other business location. Vendors may relocate only within permitted vending areas.
4. CHANGE IN INFORMATION. Whenever any change occurs in the information contained in this Permit, the Permittee must give the director written notice of the change within 30 days of the date the change becomes effective.
5. ADDITIONAL CONDITIONS AND REVOCATION. The City may amend this Permit to include additional conditions should the circumstances require such subsequent additions. In addition, this Permit may be suspended, revoked, or modified in accordance with CMC Chapter
5.12. 6. ENFORCEMENT. Should City determine it necessary to take legal action to enforce any of the provisions of these conditions, and such legal action is taken, the Permittee will be required to pay any and all costs of such legal action, including reasonable attorney's fees, incurred by City.
7. SIGNATURE REQUIRED. Permittee, or its representative, must sign and return this original application to City for application to be deemed complete.
8. DECAL REQUIRED. In order for the permit to be valid, a valid decal issued by City must be posted on the vehicle used for the purposes of the vendor activity. Decal must be visible at all times near the point of sale (service window).
9. PERMIT EXPIRATION. Permits expire at the end of each calendar year and must be reapplied for each year. If more than three applications are received, a lottery will be held to select permittees.
Item #8.1.
By processing this application and issuance of this permit, the City of Calistoga does not assume responsibility of liability for claims, damages, or injuries, of whatever nature, which may arise from this Permit.
Dated this ___ day of _______, 20____.
By: __________________________________________
Applicant
AFFIDAVIT:
I (we), ________________________________________________________, declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
I authorize the filing of this application. I also acknowledge that I have read the provisions of CMC Chapter 5.12 and agree to abide by those regulations. In addition, I will comply with all other applicable regulations of the Calistoga Municipal Code.
APPLICANT SIGNATURE: ________________________________ DATE: _______________
OFFICE USE ONLY
Initial and Date
Planning Department: ____________________ Comments: __________________________ City of Calistoga Business License
County of Napa Environmental Health Permit
Insurance Documentation/General Liability California Auto Insurance Permit Fee: ___________________
Date Permit Issued: _____________________ By:____________________________ Item #8.1.
City of Calistoga
MOBILE VENDING PERMIT CHECK LIST
Date/Time Application Submitted: ______________________
Completed and signed application
Application Signed by Permittee, or its representative
Affidavit Completed and Signed
Copy of Calistoga Business License
Copy of County of Napa Environmental Health Permit
Insurance Documentation/General Liability
Certificate of Insurance
All necessary endorsements
Amount of insurance correct
Is City name as additional insured
California Auto Insurance
Fees Paid
Not a complete application
Missing Items
________________________________________
________________________________________
________________________________________
________________________________________
________________________________________
________________________________________
Reviewed By: _____________________________________
Item #8.1.
All Food trucks are required to comply with the following conditions:
1) Displayed City Mobile Food Vendor Decal
This identifies that the vendor has the following:
a) Insurance Documentation and General Liability
b) California Auto Insurance
c) Completed applications (permit, business license, fee paid) d) Copy of Napa County Environmental Health Permits
e) Letter of permission to operate (if on private property) by property owner 2) Compliance with Napa County Environmental Health Site Requirements:
a) Current vehicle/kitchen inspection and approval
b) Certified food handlers certificate
c) Commissary Letter - for truck service and food prep
d) Operational procedures
3) City Public Safety Requirements
a) May not obstruct free movement of bicycle, pedestrian, vehicular or non-motorized traffic (minimum pedestrian path four feet)
b) May not take up more than 30 feet of parallel parking area on a roadway for the vendor's vehicle, and the vendor shall not indicate exclusive roadway parking or reserve any public parking area for its customer parking; c) Cannot be located in a landscape area
d) Fifteen (15) feet from a fire hydrant
e) Five (5) feet from: handicapped ramps, sidewalks, utility boxes f) Noise or Music - No entertainment, audio or visual media or amplified sound g) Lighting - Any lighting should be shielded, downcast and directed onto property (no strobes or movement)
h) Signage - The only signs permitted shall be a sign not to exceed three square feet which may be affixed to two opposite, parallel sides of a vehicle displaying, offering or storing goods or merchandise for sale.
i) Trash, Recycling, Compost Containers - Clearly designated impermeable litter receptacle with lid in the immediate vicinity of the vending vehicle, outside of the pedestrian way; maintain receptacles and clean-up site of all related litter. j) No exterior furniture, equipment or generators
k) Food trucks are permitted in the public right of way only in locations specified on Vending Locations Map provided by city at time of permit issuance. l) Food trucks are prohibited on any specific roadway, or portion thereof, which as a result of the limited parking, limited line of sight, traffic control impacts, and high-traffic flow is designated by the Public Works Director/City Engineer as unsafe for vending.
If documented problems occur, the approved permit may be revoked.
City of Calistoga Food Truck Compliance Guide
Item #8.1.
INDEMNITY AND HOLD HARMLESS AGREEMENT
MOBILE VENDING PERMIT
APPLICANT (PERMITTEE): ________________________________________ BUSINESS ADDRESS:_ ________________________________________ PERMIT #: ________________________________________
PERMIT TERM: ________________________________________
To the fullest extent permitted by law, Permittee agrees to accept all responsibility for loss or damage to any person or entity and to indemnify, hold harmless, and defend and release the City of Calistoga (City), its agents, officers, employees and volunteers from and against any and all liability actions, claims, damages, costs, or expenses including, but not limited to, attorneys' fees and court costs, which may be asserted by any person or entity, including Permittee, arising out of or in connection with the acts, errors or omissions of Permittee undertaken or occurring pursuant to this Permit (including without limitation in the design and construction of the facilities), whether or not there is concurrent negligence on the part of the City, but excluding liability due to the sole active negligence or sole willful misconduct of the City.
Permittee also agrees to maintain the following insurance during the term of the Permit, as a material condition of this Agreement, and acknowledges that failure to maintain such insurance may be grounds for revocation or non-renewal of the Permit.
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California.
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
Item #8.1.
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Permittee including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).
Primary Coverage
For any claims related to this contract, the Permittee’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Permittee insurance and shall not contribute with it. This requirement shall also apply to any excess or umbrella liability policies.
Waiver of Subrogation
Permittee hereby grants to City a waiver of any right to subrogation which any insurer of said Permittee may acquire against the City by virtue of the payment of any loss under such policy of insurance. Permittee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. ____________________________________________
Permittee Signature Date
Item #8.1.
Ordinance No. 761
Mobile Food Vending
Ordinance Page 1 of 3
Chapter 5.12 Mobile Food Vendors
5.12.005 Definitions
For the purpose of this chapter, certain words and phrases shall be construed as herein set forth below:
A. “Mobile Food Vendor” means any person who is an owner or operator of a mobile vending vehicle.
B. “Mobile Vending Permit” means a permit for vending from a vehicle issued by the City Planning & Building Director, or designee.
C. “Mobile Vending Vehicle” means any vehicle, including food trucks, trailers, and lunch wagons, from which fruits, vegetables or foodstuffs are sold, displayed, solicited or offered for sale or bartered or exchanged.
D. “Owner” means any person, firm, association or corporation having proprietary control of or right to proprietary control of any mobile vending vehicle as defined herein.
E. “Operator” means any person who is operating, preparing food for sale, or engaging in the sale of food from a Mobile Vending Vehicle.
F. “Vehicle” has the same meaning as in California Vehicle Code section 670.
5.12.010 Requirements for mobile food vendors.
Mobile food vendors must be located and operated in accordance with the following provisions.
A. Permitted Vehicles. No person shall vend from a vehicle, except for in a mobile vending vehicle licensed by DMV, and designed and equipped for preparing, cooking and selling food.
B. Permitted Products. No vending shall occur from any vehicle in the City except for the sales of food and non-alcoholic beverages for immediate consumption, from a mobile food vendor in possession of a business license and mobile vending permit for such vending activity from the City. Sale of all other products is prohibited.
C. Licenses and Permits Required. Operators of mobile food vehicles operating in the City shall obtain a business license and mobile vending permit from the City. The owners of any mobile food truck shall be deemed responsible for ensuring that any operator obtains all necessary licenses and permits required for the service of food and beverages, including all required permits from the County Environmental Health Division. The mobile vending Item #8.1.
Ordinance No. 761
Mobile Food Vending
Ordinance Page 2 of 3
vehicle must be in compliance with applicable motor vehicle laws, and the operator must have the appropriate license classification for operating such vehicle.
D. Mobile Vending Permit Issuance and Revocation. As a condition of issuance of a mobile vending permit, an applicant shall be required to demonstrate that they carry automotive and general liability insurance with minimum limits of $1 million per occurrence, in a policy form deemed acceptable by the City Planning & Building Director. Permittees are required to maintain such insurance policies while conducting operations under such permit. As a condition of permit issuance, an applicant shall also sign an indemnity and hold harmless agreement, in a form satisfactory to the City Attorney, agreeing to indemnify, defend, and hold harmless the City, its officers, and employees from any liability, loss, or damage arising out of mobile vending operations. Fees for issuance of a mobile vending permit may be established by resolution of the City Council, and shall be paid prior to permit issuance. A mobile vending permit may be revoked by the Planning & Building Director, after notice to the permittee and an opportunity for hearing, for repeated non-compliance with the provisions of this chapter.
E. Operational Requirements. Mobile food vendors shall operate asfollows:
1. Private Property. Mobile vending vehicles may conduct vending on private property in the Community Commercial (CC) and Light Industrial (I) zoning districts only.
2. Public Property. Mobile vending vehicles may conduct vending within the public right- ofway in Community Commercial (CC) and Light Industrial (I) zoning districts only. Mobile food vendors are prohibited from vending in the public right-of-way abutting a parcel with residential occupancy. Mobile food vendors are prohibited from vending on State Highway 128 and State Highway 29 within the City of Calistoga.
3. Special Events. Mobile Vending may be permitted in connection with temporary special events regulated by Calistoga Municipal Code Chapter 5.18 Special Events.
4. Duration. Vending for each mobile vending vehicle shall be limited to a maximum period of eight (8) hours per day per location, including set-up and clean-up.
5. Number. Permit issuance shall be limited to three (3) in any calendar year.
6. Lighting. Mobile vending vehicles must comply with the lighting standards of Calistoga Municipal Code Section 17.36.090 D, requiring that lighting is shielded so as not to shine or create glare on any adjacent property.
7. Obstructions. Mobile vending vehicles and their operations, including their customers, seating, and equipment, must not obstruct the right-of-way, including blocking vehicular or bicycle traffic, or otherwise create hazards for vehicle or pedestrian traffic. Operations of mobile vending vehicles, including any tables, trash cans, and other seating or equipment, shall not block accessible paths of travel.
Item #8.1.
Ordinance No. 761
Mobile Food
Vending
Ordinance
8. Trash, Recycling & Compost. Mobile food vendors shall keep the area near their vehicles free from any litter or debris and shall provide trash, recycling and compost receptacles for customer use on site. All litter generated within a minimum of a 100-foot radius of the site must be collected prior to closure of the mobile food truck operations. Any oil/grease/food debris deposited on streets, sidewalks, or private property shall be cleaned up immediately by the mobile food vendor.
Any city costs incurred to remedy nuisance conditions or violations of this provision shall be chargeable to the mobile food vendor, and shall be paid within 30 days. Failure to pay shall be grounds for permit revocation or non-renewal.
9. Safety. Mobile Food Vendors shall maintain compliance with all applicable provisions of the California Health & Safety Code, California Retail Food Code, and the Calistoga Municipal Code. Mobile vendors shall not refuel generators or other gas-powered equipment near combustible brush or vegetation, and shall ensure that they operate in locations where there is a minimum of 25 feet of clearance from combustible brush or vegetation in order to maintain adequate fire safety. Cooking or use of any appliance with an open flame outside of a vehicle is prohibited. All electrical appliances, cords and fixtures used by a mobile food vender shall be in good repair and listed for exterioruse.
5.12.020 Other vehicle vending prohibited.
All other vending from a vehicle, whether in the public right-of-way or on private property, other than mobile food vending meeting the requirements of section 5.12.010, shall be prohibited.
Item #8.1.
MOBILE VENDING LOCATIONS MAP
WASHINGTON STREET
Public Right-of-Way
NOTES:
Yellow Zones ONLY
Designated On-Street Spaces ONLY
Do NOT Block Driveways
Do NOT Block Travel Lanes
Do NOT Block Handicap Spaces or Ramps
5 feet From Fire Hydrants
Item #8.1.
MOBILE VENDING LOCATIONS MAP
WAPPO / BRANNAN
Public Right-of-Way
NOTES:
Yellow Zones ONLY
Designated On-Street Spaces ONLY
Do NOT Block Driveways
Do NOT Block Travel Lanes
Do NOT Block Handicap Spaces or Ramps
5 feet From Fire Hydrants
Item #8.1.
MOBILE VENDING LOCATIONS MAP
SILVERADO TRAIL GATEWAY
Public Right-of-Way
NOTES:
Yellow Zones ONLY
Designated On-Street Spaces ONLY
Do NOT Block Driveways
Do NOT Block Travel Lanes
Do NOT Block Handicap Spaces or Ramps
5 feet From Fire Hydrants
Item #8.1.
MOBILE VENDING LOCATIONS MAP
SILVERADO TRAIL GATEWAY
Private Property
NOTES:
CC and I (Yellow) Zones ONLY
Property Owner Agreement ONLY
Do NOT Block Driveways
Do NOT Block Travel Lanes
Do NOT Block Handicap Spaces or Ramps
5 feet From Fire Hydrants
Item #8.1.
MOBILE VENDING LOCATIONS MAP
NORTH DOWNTOWN VICINITY
Private Property
NOTES:
CC and I (Yellow) Zones ONLY
Property Owner Agreement ONLY
Do NOT Block Driveways
Do NOT Block Travel Lanes
Do NOT Block Handicap Spaces or Ramps
5 feet From Fire Hydrants
Item #8.1.
MOBILE VENDING LOCATIONS MAP
LOWER WASHINGTON STREET
Private Property
NOTES:
CC and I (Yellow) Zones ONLY
Property Owner Agreement ONLY
Do NOT Block Driveways
Do NOT Block Travel Lanes
Do NOT Block Handicap Spaces or Ramps
5 feet From Fire Hydrants
Item #8.1.
MOBILE VENDING LOCATIONS MAP
PETRIFIED FOREST GATEWAY
Private Property
NOTES:
CC and I (Yellow) Zones ONLY
Property Owner Agreement ONLY
Do NOT Block Driveways
Do NOT Block Travel Lanes
Do NOT Block Handicap Spaces or Ramps
5 feet From Fire Hydrants
Item #8.1.