Calistoga City Council
May 20, 2025

Mayor
Donald Williams
Vice Mayor
Irais Lopez-Ortega
Councilmembers
Lisa M. Gift
Scott Cooper
Kevin Eisenberg
AGENDA
City Council
Tuesday, May 20, 2025 - 6:00 PM
1307 Washington St., Calistoga
Hybrid
AMENDED 5/16/25
Below is information on how the public may observe and participate in the meeting. The City recognizes that not all residents have the same ways to stay engaged, so several alternatives are offered.

Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. Watch on your TV – Napa Valley TV Channel 28

2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 86896532032,

3. Watch or participate online via Zoom - click this link and enter password: 123201

4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After allotted time, you will be re-muted.

WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments received by 2:00 p.m. on the day of the meeting will be posted online with the agenda packet and included in the record but will not be read aloud. Comments received after 2:00 p.m. will be made part of the written record and given to council after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.

1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC

ACTIVITY

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

3.1. Unagendized Public Comment (Page 5)

4. CITY MANAGER’S REPORT

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. Proclaiming May 2025 as Historic Preservation Month, recognizing the importance of preservation efforts in our community.

Recommended Action: - Consider Making the Proclamation
Staff Report - Council Proclamation Regarding Historic Preservation Month - Pdf (Page 6 - 7)

5.2. Finance Department update for City Council.

Recommended Action:

Receive the presentation.

Staff Report - Finance Department Update - Pdf (Page 8 - 16)

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Recommended Action: To adopt consent calendar as presented / with the exception of

6.2. Consider adopting a Resolution
Recommended Action: - Consider Adopting the Resolution
Staff Report - Consultant Services Agreement for a Nexus & Feasibility Study to Update the Affordable Housing Linkage & In-Lieu Fees - Pdf (Page 17 - 38)

6.3. Consider adopting a Resolution to purchase equipment to outfit one officer for the establishment of police department bike program.

Recommended Action: Adopt a resolution authorizing the City Manager to expend Police COPS grant funds to purchase equipment necessary for the establishment of a police department bike program.

Staff Report - Police Bike Program Equipment - Pdf (Page 39 - 43)

6.4. Consideration of a Resolution Approving Master Agreement for Consultant Services – Task Order No. 2 with Larry Walker Associates for Services Related to the City’s Cross-Connection Control Program (CCC), Wastewater and Water Treatment Plant Operating Permits, in an Amount Not to Exceed $101,700.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Consideration of a Resolution Approving Master Agreement for Consultant Services – Task Order No. 2 with Larry Walker Associates (LWA) - Pdf (Page 44 - 73)

6.5. Funding and city endorsement of the Active Transportation Advisory Committee’s Washington Street Bike Parklet Signage Project Phase 1A Recommended Action: Consider approving funding and city endorsement of the project
Staff Report - Washington Street Bike Parklet Signage Project - Pdf (Page 74 - 80)

6.6. Funding and a city endorsement of the Active Transportation Advisory Committee’s Hotel Bike Sticker Tourist Safety Enhancement Project
Recommended Action: Consider approving funding and a city endorsement of the project
Staff Report - Hotel Bike Sticker Tourist Safety Enhancement Project - Pdf (Page 81 - 86)

6.7. Authorizes a not-to-exceed project cost of $1,475,000 to repave Lake Street from Grant Street to Silverado Trail. This includes allowing the City Manager to award Argonaut Constructors, Inc., the lowest bidder, the construction contract for $1,229,162, and allocates an additional 10% contingency for change orders, and 10% for construction

management/inspection services, and allows the Public Works Director to negotiate change orders and hire a construction management/inspection firm.

Staff Report - Award Lake Street Overlay & Recycled Waterline Between Grant St. and Silverado Trail Construction Contract to Argonaut Constructors, In - Pdf (Page 87 - 96)

7. PUBLIC HEARING

7.1. Continuing a Public Hearing - Consider adopting an ordinance updating and designating Fire Hazard Severity Zones and adding Chapter 12.050 "Fire Hazard Severity Zone Maps" to Title 2 "Council, Administration and Personnel" of the Calistoga Municipal Code.

Recommended Action:

Staff recommends that the City Council introduce and waive the reading of Ordinance 25-XXXX Designating Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51179.

Staff Report - Continuing a Public Hearing - Introduction and First Reading of Ordinance 25-XXXX to Designate Fire Hazard Severity Zones - Pdf (Page 97 - 115) Public Comment (Page )

7.2. Consideration of a Resolution Ordering Dissolution of the Landscape Maintenance District, known as Silverado Place Maintenance District.

Recommended Action:

Conduct a Public Hearing and Consider Adoption of a Resolution Ordering Dissolution of the Silverado Place Maintenance District.

Staff Report - Ordering Dissolution of the Silverado Place Maintenance District (Landscape and Lighting Act of 1972) - Pdf (Page 116 - 130)

7.3. Consideration of a Resolution Ordering Dissolution of the Landscape Maintenance District, known as Palisades Landscape Maintenance District.

Recommended Action:

Conduct a Public Hearing and Consider Adoption of a Resolution Ordering Dissolution of the Palisades Landscape Maintenance District.

Staff Report - Ordering Dissolution of the Palisades Landscape Maintenance District (Landscape and Lighting Act of 1972) - Pdf (Page 131 - 150)

7.4. Human Resources Vacancy Presentation
Recommended Action: - Receive the Presentation
Staff Report - AB 2561 -Vacancy and Recruiting Efforts - Pdf (Page 151 - 152)

8. GENERAL GOVERNMENT

8.1. Consider Adopting a Resolution Confirming the Mayor's Appointments to the Fairgrounds Advisory Committee.

Staff Report - Appointments to the Fairgrounds Advisory Committee - Pdf (Page 153 - 255)
Public Comment -1 (Page )
Public Comment - 2 (Page )
Public Comment - 3 (Page )

8.2. Introduction of an Integrated Pest Management Program by the Green Committee

Recommended Action: Consider Discussing the Program and Providing Direction to the Green Committee
Staff Report - Implementation of an Integrated Pest Management Program - Pdf (Page 256 - 263)

8.3. City Funding for Lincoln Avenue Apartments
Recommended Action: Consider approving a loan modification and a new, additional $1 million loan for Lincoln Avenue Apartments.

Staff Report - City Funding for Lincoln Avenue Apartments - Pdf (Page 264 - 320)

8.4. The City Council consideration to adopt Vehicle Miles Traveled (VMT) Guidelines establishing thresholds of significance for evaluating transportation impacts of development projects in accordance with provision 15064.3 of the California Environmental Quality Act (CEQA).

Recommended Action: - Consider Adopting the Resolution
Staff Report - Adoption of Vehicle Miles Traveled (VMT) Guidelines and Thresholds - Pdf (Page 321 - 354)

9. COUNCIL REPORTS

10. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:

Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.

POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on May 14, 2025 by 4:30 p.m.

Yudiana Galvan, City Clerk

1 Yudiana Galvan
To: Public Comment
Subject: SEO Fixes You Need Now
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi [email protected],
I recently spent some unhurried time exploring your website — https://ci.calistoga.ca.us — and I just wanted to say: it left a lasting impression.

There’s a quiet confidence and clarity in what you’re creating — a sense of story, care, and presence that’s hard to miss. It’s the kind of work that invites people in and stays with them, gently.

With just a few thoughtful refinements — rooted in strategy but honoring your unique voice — I truly believe your online presence could shine even brighter. More visibility, deeper connection, and more of the right people finding their way to what you so beautifully offer.

If it feels aligned, I’d love to send over a kind proposal: clear, collaborative, and respectfully tailored to your path. No pressure — just an open hand, extended with genuine admiration.

Would that feel okay?
With warmth and appreciation,
Geremin
Item #3.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - May 20 2025
Subject: Council Proclamation Regarding Historic Preservation Month DESCRIPTION:

Proclaiming May 2025 as Historic Preservation Month, recognizing the importance of preservation efforts in our community.

RECOMMENDATION:

Consider Making the Proclamation
FINANCIAL IMPACT:

None
CEQA STATUS:

None
ATTACHMENT(S):

Historic Preservation Month
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - May 09 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 12 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 12 2025 Item #5.1.

CITY OF CALISTOGA PROCLAMATION
in Honor of Historic Preservation Month
Whereas, the National Historic Preservation Act of 1966 established the National Register of Historic Places, recognizing the importance of protecting America’s historic, cultural, and architectural resources for future generations;
Whereas, May was officially designated as Preservation Month in 1973 to raise awareness of the social, economic, and community benefits of historic preservation; Whereas, Calistoga is rich with diverse historic assets, including mid-century modern design, resorts, ghost wineries, Victorian-era commercial buildings, and one-of-a-kind residences, which tell the unique story of our region and the community;
Whereas, Napa County Landmarks, a non-profit organization founded in 1974, is an award-winning advocate for reusing and protecting significant places, providing education and technical support, and promoting economic vitality through the preservation of our architectural heritage; Now, therefore, be it resolved, that the Calistoga City Council does hereby proclaim May 2025 as Historic Preservation Month, recognizing Napa County Landmarks and the vital role of historic preservation in enhancing our quality of life, strengthening our communities, promoting economic development, and fostering a deeper connection to our shared heritage Sealed this 20th day of May, in the year Two Thousand Twenty-Five

Item #5.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Connie Cardenas, Admin. Services Director
Meeting: City Council - May 20 2025
Subject: Finance Department Update
DESCRIPTION:

Finance Department update for City Council.

RECOMMENDATION:

Receive the presentation.

SUMMARY:

Staff has prepared a presentation to present an overview of the department and breadth of service offered by the Divisions within the Finance Department.

FINANCIAL IMPACT:

Preparation of this report required staff time; however, associated personnel costs are already authorized by the City Council through the annual budget approval process.

CEQA STATUS:

That the recommend action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

PowerPoint City Council - Administrative Services 2025 5-20-25 Final APPROVAL(S):

Rachel Stepp, Deputy City Manager Approved - May 12 2025 Connie Cardenas, Admin. Services Director Approved - May 12 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 13 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 13 2025 Item #5.2.

1 DEPARTMENT UPDATE
Administrative Service Department
Finance
Item #5.2.

2 Department Organization
Connie Cardenas
Administrative Services
Director
Jovani Carrillo
Admin
Services Tech
Gina Young
Admin
Services Tech
Tania
Amarantes
Sr Accounting
Assist
Hide Miyamoto
Deputy Finance
Director
Item #5.2.

3 Administrative Services
Budget
Coordinates preparation of the City’s annual and
mid-year Operating and Capital Improvement
Budgets
Item #5.2.

4 Administrative Services (Finance)
Administration
• Coordinates the department's operations
• Manages the City’s:
• Cash & investments
• Short-term and long-term debt
• Facilitates financial planning efforts
• Performs City Treasurer duties and
responsibilities
Item #5.2.

5 Administrative Services
Accounting
• Maintains City’s financial systems and fiscal
controls
• Manages employee payroll, accounts
receivables and accounts payable functions
• Coordinates the annual audit and preparation
of the City’s Financial Reports
Item #5.2.

6 Notable Accounting Functions
• Utility billing (water and wastewater)
• Monthly (commercial)
• Bi-monthly (residential)
• Capital improvement projects and grants
accounting
• At least 10 different outside funding sources
• Annual business license renewals (contract)
• Audits
Item #5.2.

CIP – Project Accounting
Current Funding Sources
• State and Federal Grants:
• Gas Tax and RMRA
• United States Department of Agriculture (USDA)
• Federal Emergency Management Agency (FEMA)
• Local Funding:
• Measure T
• Enterprise Funds (Water and Wastewater funds)
• Development Impact Fees – DIF
• City Admin.
• Fire and Police
• Transportation and Parking
• Quality of Life
Item #5.2.

8 Accomplishments
• Completion of FY 24/25 budget in a two-month period
• Bonds for water and wastewater for FY 22/23 and FY 23/24. Annual reporting to EMMA and CIDIAC State Treasures Office and State of California
• Annual compliance reporting for SCO for streets, financial, and compensation reports
• Water and Wastewater annual reporting
• S&P Global audit completed, kept A- credit rating
• Completed Measure D (TOT) revenue balance from inception • American Rescue Plan (ARPA) obligation reporting December 2024 • Glass Fire close out with Cal OES, found $47,000 of water funds in GF • Five Year GF forecast completed and presented
Item #5.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Lauren Clark, Assistant Planner
Meeting: City Council - May 20 2025
Subject: Consultant Services Agreement for a Nexus & Feasibility Study to Update the Affordable Housing Linkage & In-Lieu Fees
DESCRIPTION:

Council will consider Consultant Services Agreement for a Nexus & Feasibility Study to Update the Affordable Housing Linkage & In-Lieu Fees
RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

Consideration of a resolution (Attachment 1) authorizing the City Manager to execute a Consultant Service Agreement (Attachment 2) with Bay Area Economics (BAE) to prepare a comprehensive update to the Calistoga (City) affordable housing ordinance including in-lieu fees for residential development and housing linkage fees for nonresidential development.

ANALYSIS:

Background: In the interest of facilitating development of housing that is affordable to moderateand lower-income households, the city requires certain residential projects to include affordable housing units, known as “inclusionary housing.” The inclusionary housing requirements apply to residential subdivisions of 5 or more parcels or condominiums. Projects of 5 to 19 dwelling units may meet their inclusionary housing requirement through the payment of a $12,000 in-lieu fee for each housing unit within the project, rather than providing the deed-restricted affordable units. The in-lieu fees are deposited in the City’s Affordable Housing Fund to be used to construct and preserve housing affordable to very low, low, and moderate-income households. The current affordable housing in-lieu fee was established by resolution on May 19, 2015.

The city also requires certain nonresidential projects to contribute to the Affordable Housing Fund, specifically any new construction or expansion of gross floor area greater than 10 percent. The fees, referred to as "linkage fees" are calculated based on the square footage of the new construction or additions and per guest room for tourist accommodations. The linkage fee has been adjusted annually based on the increase, if any, in the Engineering News Record U.S. 20 Cities average construction cost index since adoption on December 2, 2014.

Action A2.1-7 in Calistoga's 6th Cycle Housing Element requires the city to a nexus study to elevate the affordable housing ordinance, in-lieu and linkage fees to establishing the maximum fee that may be charged to mitigate the impacts of new development on the need for affordable housing.

Item #6.2.

After receiving multiple quotes, BAE has been selected to conduct the nexus and feasibility study and formulate recommendations to enhance the affordable housing program's effectiveness. Their objective is to ensure that the fees generated by the program are sufficient to provide affordable units while also ensuring residential and nonresidential development remain financially feasible.

Discussion: The Work Program (Attachment 2, Exhibit A) describes the tasks the BAE Team will undertake to complete the comprehensive review and update the city's inclusionary housing fees, consistent with the provisions of the Mitigation Fee Act (Government Code Section 66000) and other relevant statues and capital facility needs for the city.

BAE's Work Program tasks are summarized below:

1. Project Start-Up: Initial meeting to review project details and prepare necessary data and schedules.

2. Define Residential Prototypes: Identify up to four types of residential developments for analysis, including rental and for-sale options.

3. Inclusionary Housing Nexus Analysis: Analyze the impact of new market-rate housing on the need for affordable housing, using economic and census data.

4. In-Lieu Fee Nexus Study Analysis: Estimate fees required to support affordable housing based on the impact of the new market-rate developments.

5. Financial Feasibility Analysis: Assess the financial viability of revised inclusionary housing requirements, using models and developer insights.

6. In-Lieu Fee Financial Feasibility Analysis: Analyze financial feasibility of in-lieu fees for projects opting to pay fees instead of providing affordable housing.

7. Commercial Linkage Fee Nexus Analysis: Assess the impact of new commercial development on affordable housing needs and determine appropriate fees.

8. Draft and Final Report: Prepare a report summarizing methodologies and findings, including sensitivity analysis if needed.

9. Public Meetings: Present findings at public meetings and gather feedback.

Once the study is completed, city staff will present the results to the Housing Advisory Committee and Planning Commission to receive reccomendations to City Council City for possible amendments to the Affordable Housing Ordinance and in-lieu and linkage fees. Once reccomendations have been received, staff will present recommended draft amendments of the affordable housing ordinance and recommended adjustments to the in-lieu and linkage fees to City Council. Calistoga's Housing Element requires the city to adopt an updated ordinance and in-lieu fee by December 2025.

FINANCIAL IMPACT:

Compensation shall be $143,000 which includes Tasks 1-8, presentation at one Planning Commission meeting and one City Council meeting. Consultant services will be paid from the Measure D Fund.

CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

Attachment 2 - Agreement for Consultant Services
Attachment 1 - CC Resolution
Item #6.2.

APPROVAL(S):

Greg Desmond, Planning & Building Director Approved - May 08 2025 Connie Cardenas, Admin. Services Director Approved - May 09 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 12 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 12 2025 Item #6.2.

ATTACHMENT 2
4920-8766-1887 v1 - 1 -
OAK #4890-2776-3737v1 (Rev. 9/2021)

AGREEMENT FOR CONSULTANT SERVICES
This Agreement for Consultant Services (the "Agreement") is made and entered into this 21st day of May, 2025, by and between THE CITY OF CALISTOGA, a municipal corporation (hereinafter referred to as "CITY") and BAE Urban Economics (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, CITY requires a nexus study and financial feasibility analysis services in connection with the update of residential inclusionary and in-lieu fees; WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.

NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:

ARTICLE 1 - SCOPE OF SERVICES

1.1. Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services").

1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.

1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.

1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.

CONSULTANT agrees that the Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged, in the same or similar geographical area in which CONSULTANT practices its profession, and will prepare all work products required by this Agreement in accordance with such standards. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services and CITY shall have no control over the method or means of performance of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.

Item #6.2.

4920-8766-1887 v1 - 2 -
OAK #4890-2776-373v1 (Rev. 9/2021)

1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY. Persons employed or utilized by CONSULTANT in the performance of the Services will not be employees or agents of CITY. CONSULTANT is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.

1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.

1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.

1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.

ARTICLE 2 - COMPENSATION

2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit B, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $143,000("Cost Ceiling").

2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate performance of the Services. Within 35 days after receipt of each such invoice, CITY Item #6.2.

4920-8766-1887 v1 - 3 -
OAK #4890-2776-373v1 (Rev. 9/2021)
shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.

2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.

2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.

CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.

ARTICLE 3 - TIME OF PERFORMANCE

3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the "Term"). CONSULTANT agrees to complete all services by October 1, 2025.

3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.

3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.

3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.

ARTICLE 4 - DESIGNATED CONTACTS

4.1. CITY Contact. CITY designates Greg Desmond, its Planning and Building Director, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY's representative, CITY will notify CONSULTANT of the change in writing.

Item #6.2.

4920-8766-1887 v1 - 4 -
OAK #4890-2776-373v1 (Rev. 9/2021)

4.2. CONSULTANT Contact. CONSULTANT designates Matt Kowta as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY.

ARTICLE 5 - INDEMNIFICATION AND INSURANCE

5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of Consultant’s negligence, recklessness, or willful misconduct relating to the Services (collectively "Claims") performed under this Agreement and defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties.

CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense.

In the event that CONSULTANT or any employee, agent, or subcontractor of CONSULTANT providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for any CalPERS benefits arising from services provided to CITY under this Agreement, CONSULTANT shall indemnify, defend, and hold CITY harmless from any and all claims, losses, liabilities, damages, taxes, expenses and costs, including without limitation, attorneys’ fees and court costs incurred, including but not limited to, the payment of any employee and/or employer contributions for CalPERS service credit on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of CITY.

If CONSULTANT is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSULTANT’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSULTANT shall not exceed CONSULTANT’s proportionate percentage of fault.

The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.

Item #6.2.

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5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.

A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.

B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.

C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.

D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.

E. Sexual Abuse or Molestation (“SAM”) Liability: If the work will include contact with minors, and the Commercial General Liability policy under Section 5.3(B) is not endorsed to include affirmative coverage for sexual abuse or molestation, CONSULTANT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim.

F. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section Item #6.2.

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5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement);
• Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.

Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

G. Waiver of Subrogation: CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance.

CONSULTANT hereby agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. However, the Worker’s Compensation policy required by Section 5.3(D) of this Agreement shall be endorsed with a waiver of subrogation in favor of CITY for all work performed by CONSULTANT, its employees and/or agents.

H. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for Item #6.2.

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such insurance. These remedies shall be in addition to any other remedies available to CITY.

ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:

If to CITY: Yudiana Galvin, City Clerk
1232 Washington Street
Calistoga, CA 94515
Email: [email protected]
Phone: 707-942-2807
If to CONSULTANT: BAE Urban Economics
2030 Addison Street, Suite 640
Berkeley, CA 94704
Phone: (510)547-9380
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS

7.1. Conflict of Interest Prohibition. CITY and CONSULTANT will comply with the requirements of the CITY’s Conflict of Interest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, §18110 et seq. of the California Code of Regulations), California Government Code §1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this Agreement. CONSULTANT may be required to file with the CITY Clerk a completed Form 700 before commencing performance of the Services unless the CITY Clerk determines that completion of a Form 700 is not required, pursuant to CITY’s Conflict of Interest Code. Form 700 forms are available from the CITY Clerk.

CONSULTANT may not perform Services for any other person or entity that, pursuant to Item #6.2.

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any applicable law or regulation, would result in a conflict of interest or would otherwise be prohibited with respect to CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT agrees to cooperate fully with CITY and to provide any necessary and appropriate information requested by CITY or any authorized representative concerning potential conflicts of interest or prohibitions concerning CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT may not employ any CITY official, officer or employee in the performance of the Services, nor may any official, officer or employee of CITY have any financial interest in this Agreement that would violate California Government Code §1090 et seq. CONSULTANT hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of CITY. If CONSULTANT was an employee, agent, appointee, or official of CITY in the previous twelve months, CONSULTANT warrants that it did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for CONSULTANT’s performance of the Services, including reimbursement of expenses, and CONSULTANT will be required to reimburse CITY for any sums paid to CONSULTANT under this Agreement. CONSULTANT understands that, in addition to the foregoing, penalties for violating Government Code §1090 may include criminal prosecution and disqualification from holding public office in the State of California.

Any violation by CONSULTANT of the requirements of this provision will constitute a material breach of this Agreement, and the CITY reserves all its rights and remedies at law and equity concerning any such violations.

7.2. Subcontracting. CONSULTANT may subcontract portions of the Services upon the prior written approval of CITY. CONSULTANT will be solely responsible for payment of such subcontract Services. No contractual relationship will exist between any such subcontractors of CONSULTANT and CITY. CONSULTANT’s subcontractors agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Agreement. CONSULTANT’s subcontractors further agree to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the CITY indemnity and insurance provisions will be furnished to CONSULTANT’s subcontractors upon request.

7.3. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.

7.4. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations Item #6.2.

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hereunder without the prior written consent of the other party. As limited by this Section

7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.

7.5. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

7.6. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.

7.7. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in Napa County, California.

7.8. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.

7.9. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.

7.10. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.

7.11. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.

7.12. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY. CITY shall be an express third-party beneficiary of all contracts between CONSULTANT and any subcontractors or subconsultants in connection with any services performed in connection with, or in furtherance of, this Agreement. * * *
Item #6.2.

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[Signatures on Next Page]
Item #6.2.

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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.

CITY OF CALISTOGA
By: Date:

Laura Snideman, City Manager

CONSULTANT
By: Date:

By: Date:

Attest
By:

Yudiana Galvan, City Clerk
Approved As To Form
By:

Michelle Marchetta Kenyon, City Attorney
Matt Kowta, President
David Shiver, Secretary
5-7-2025
5-7-2025
Item #6.2.

ATTACHMENT 2
4920-8766-1887 v1
OAK #4823-2508-6159 v2

EXHIBIT A

SCOPE OF WORK

SCOPE OF SERVICES
This section outlines BAE’s proposed work program.

Task 1: Project Start-Up
BAE will hold a project start-up meeting with City staff to review the scope of work, proposed timeline, proposed inclusionary requirements, and background materials for review, as well as to discuss overall project objectives. BAE will prepare a data and information request and draft schedule for discussion during the start-up meeting. As a part of this task, BAE will also review any relevant background materials relating to the City’s inclusionary housing ordinance, inclusionary in-lieu fee, and potential future residential development project typologies in Calistoga, along with any other relevant materials.

Task 2: Define Residential Prototypes
BAE will work with City staff to define up to four (4) residential development prototypes for analysis. BAE anticipates that the prototypes will include both rental and for-sale developments, as well as both single-family and multifamily developments, that will reflect the zoning on sites where each type of development could be built in Calistoga. To the extent appropriate, one or more of these prototypes may incorporate a density bonus and/or other waivers and concessions pursuant to the State Density Bonus ordinance.

Task 3: Inclusionary Housing Nexus Analysis
BAE will conduct a nexus analysis that demonstrates the relationship between new market- rate residential development and the need for affordable housing.

The nexus analysis is based on the concept that new households in market-rate units in Calistoga spend money in the local economy, thereby helping to support new local jobs and bringing new workers to the region, including workers that will need affordable housing.

The nexus analysis will estimate household spending by households in new market-rate units in Calistoga, the number of new workers by industry category that are attributable to that spending, and the household income distribution among these new workers. This will include the use of IMPLAN software to estimate household spending and associated jobs, and data from the US Census Public Use Microdata Sample (PUMS) to estimate household income among new Item #6.2.

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workers. The analysis will then identify the number of new below market rate housing units, by income level, that would be needed to mitigate the demand for affordable housing among these workers. BAE will conduct a nexus analysis for each development prototype project defined in Task 2. The findings from this task can be used to inform
potential revisions to the City’s inclusionary housing requirements and will be used in subsequent tasks to inform the evaluation of possible in-lieu fee rates.

Task 4: In-Lieu Fee Nexus Analysis
Using the findings from Task 3, BAE will conduct an in-lieu fee analysis that estimates the affordable housing in-lieu fees that are necessary to mitigate the affordable housing need associated with the construction of new market-rate residential units. The analysis will estimate the subsidy necessary to construct the affordable units at the specified affordability levels that are identified in Task 3, which will constitute the nexus-based in-lieu fee for new residential development.

This methodology provides a basis for establishing in-lieu fees that are proportional to the impact of new market-rate development. The budget for this task assumes BAE will conduct analysis for up to four residential development typologies (e.g., multifamily rental, condominium, townhome, and single-family). BAE will conduct an in-lieu fee analysis that is keyed to the affordable housing need associated with each respective project type defined in Task 2.

Task 5: Inclusionary Housing Financial Feasibility Analysis BAE will conduct an analysis to evaluate the financial feasibility of the revised inclusionary requirements in Calistoga. BAE will hold a virtual meeting with City staff to determine a baseline set of inclusionary requirements (i.e., proportion of affordable units and required affordability levels) for financial feasibility testing, which may be based on the City’s existing requirements, the findings from Task 3, and/or other factors. BAE will create a financial pro forma model for each of the residential prototypes defined in Task 2 above and use the pro forma models to evaluate the financial feasibility of the baseline set of inclusionary housing requirements. Based on the findings from the analysis of the financial feasibility of the baseline requirements, BAE may conduct sensitivity analysis to test how adjustments to the baseline requirements might lead to the production of additional affordable units and/or better facilitate the financial feasibility of new development.

To inform the financial feasibility analysis, BAE will contact developers that are familiar with the local development context to discuss development costs, rents and sale prices, required return thresholds, and other factors that affect the financial feasibility of new residential development. BAE will also use information from BAE’s other recent studies, data from industry publications and databases, Item #6.2.

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and other research to supplement and cross-check information obtained through developer interviews.

Task 6: In-Lieu Fee Financial Feasibility Analysis
In this task, BAE will conduct a financial feasibility analysis to evaluate potential inlieu fees that would apply to projects that choose to pay an in-lieu fee rather than provide affordable units on site within a market-rate project, to the extent that the City allows an in-lieu fee option. This task will begin with the residential development prototypes defined in Task 2; however, the prototypes from Task 2 may need to be adjusted if the prototypes in Task 2 include density bonuses or waivers or concessions pursuant to the State Density Bonus ordinance, since the Density Bonus would not apply in situations in which a developer pays an in-lieu fee.

BAE will create a financial pro forma model for each of the defined residential prototypes. This task will use information obtained during the developer interviews conducted in Task 5 as well as information from BAE’s other recent studies, data from industry publications and databases, and other research to develop key assumptions for the financial feasibility models. The analysis will estimate the inlieu fee rates that are similar in cost to providing affordable units on site, as determined in Task 5, for each of the residential development prototypes. This will enable the City to identify fees that are somewhat higher than the cost of providing affordable units on site, if desired to incentivize developers to provide units within new developments rather than paying the in-lieu fee.

Task 7: Commercial Linkage Fee Nexus Analysis.

BAE will conduct a nexus analysis that demonstrates the relationship between new commercial development, the need for affordable housing, and the commercial linkage fees that can be charged in the City of Calistoga. The nexus will estimate the employment density and worker household income distribution associated with each land use and the number of new below market rate housing units, by income level, needed to mitigate the demand for affordable housing attributable to each nonresidential land use. The analysis will then evaluate the public subsidy necessary to construct the affordable housing demand associated with each land use, which will constitute the maximum justifiable commercial linkage fee that the City of Calistoga could charge new development of each type. The nexus analysis will provide a basis and methodology for establishing commercial linkage fees that are consistent with State and federal requirements and proportional to the impact of new commercial development. The budget for this task assumes BAE will conduct analysis for up to four distinct land use categories.

This nexus analysis typically results in a high maximum fee rate, which many jurisdictions choose not to charge to avoid impacting the feasibility of new development. Taking this into account, BAE will evaluate the financial feasibility of Item #6.2.

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potential new commercial linkage fee rates. This will provide the City with guidance to adopt an updated fee schedule that does not impede new development.

Task 8: Draft and Final Report
BAE will prepare a report that clearly describes the methodology and findings from the nexus, in-lieu fee, and financial feasibility analyses. In cases where the financial feasibility analysis indicates that inclusionary requirements and/or residential in-lieu fees and/or commercial linkage fees are not financially feasible, BAE will conduct sensitivity analysis to identify the maximum feasible inclusionary requirements and/or in-lieu fee and/or linkage fee amounts that the City could impose. BAE will prepare a Draft Report to document the methodologies, analysis, and findings from the tasks described above, for review by City staff. Upon submittal of the Draft Report, BAE will be available for a virtual meeting with City staff to provide an overview of the report and respond to questions. Following receipt of one set of consolidated comments from City staff, BAE will revise the Draft Report and produce a Final Report for the City’s use.

Task 9: Public Meetings
BAE staff will be available to assist City staff in presenting the report findings in public meetings, respond to questions, and receive comments and input. BAE will prepare summary presentation materials for meetings as necessary and will review all presentation materials with City staff prior to meetings to obtain input and make refinements. BAE will attend all public meetings virtually. A per meeting budget amount is provided for this task.

Item #6.2.

ATTACHMENT 2
4920-8766-1887 v1
OAK #4823-2508-6159 v2

EXHIBIT B
Compensation
CITY shall pay CONSULTANT for the Services on a cost reimbursement basis, up to the Cost Ceiling (as defined in Section 2.1 of the Agreement). CONSULTANT agrees to use appropriate methods to contain its fees and costs under this Agreement. Compensation shall include only the following costs, which shall all count toward the Cost Ceiling:

1. Direct Labor
Direct labor costs shall be the total number of hours worked on the job by each employee times the agreed hourly rate for such employee's labor as set forth on the attached Exhibit B-1. CITY will pay all personnel at their regular straight-time rate, including any work performed on overtime or on holidays or weekends.

2. Subconsultant Costs
Subconsultant services shall be billed at cost plus a 10 percent markup. CONSULTANT shall provide a copy of each subconsultant's invoice for which it seeks payment from CITY with any invoice in which such payment is requested.

3. Other Direct Costs
The following categories of costs are eligible for reimbursement, which shall be made at the actual cost to CONSULTANT without any additional mark-up:
a. Reasonable living and traveling expenses of employees when away from home office on business in its prosecution of the Services. CONSULTANT must have prior approval of CITY to be reimbursed for these expenses.
b. Automobile expenses for personal vehicle use, if necessary, at the IRS approved mileage rate.
c. Reproduction of drawings and specifications by CONSULTANT as required under this Agreement, at rates prevailing in this community for bulk reproduction or at other reasonable rates approved by CITY.
d. Special overnight delivery or messenger services.

Payments to CONSULTANT for reimbursable costs/expenses will be made only after the specific costs/expenses have been incurred and CONSULTANT has submitted substantiating documentation, such as copies of paid invoices or other documentation confirming that such costs/expenses have been incurred. e. Data charges, including IMPLAN and data from other third party data vendors needed to complete the scope of services
Item #6.2.

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EXHIBIT B-1
Budget
BAE will bill for the work described above for a fixed-fee budget of $138,000 for Tasks 1 through 8, as shown in the budget provided below. This total does not include the cost of any public meetings, which could be added to the total budget at an additional cost. The budget shown below will include all consultant costs, including personnel, overhead, and miscellaneous reimbursable expenses. Miscellaneous expenses such as data purchase are passed through to the client with no markup. BAE reserves the right to re-allocate budget among authorized tasks to best serve project needs; however, in no event shall the total cost exceed the fixed-fee amount unless the City requests additional work beyond the agreed-upon scope.

Task Budget
Task 1: Project Start-Up $3,000
Task 2: Define Residential Prototypes $3,000
Task 3: Residential Nexus Analysis $28,000
Task 4: In-Lieu Fee Analysis $12,000
Task 5: Inclusionary Feasibility Analysis $20,000
Task 6: In-Lieu Fee Financial Feasibility Analysis $16,000 Task 7: Commercial Linkage Fee Nexus Analysis $38,000
Task 8: Draft and Final Report $15,000
Labor Subtotal, Tasks 1-8 $135,000
Expenses (IMPLAN & other data) $3,000
Project Total, Excluding Task 9 $138,000
Task 9: Public Meetings (per meeting) $2,500
Costs for any additional work authorized by the client will be billed on an hourly timeand- materials basis, in accordance with BAE’s standard hourly billing rates:

Principal $320-$350/hour
Associate Principal $305/hour
Director $295/hour
Vice President $290/hour
Senior Associate $230/hour
Associate $180/hour
Sr. Analyst $140/hour
Analyst $125/hour
Item #6.2.

ATTACHMENT 2
4920-8766-1887 v1
OAK #4823-2508-6159 v2
These rates are subject to revision on or after January 1, 2026.

Proposed Schedule
BAE will complete a Draft Report within 15 weeks following project start up.

Within two weeks of receiving a single set of consolidated written comments on the Draft Report, BAE will prepare and submit the Final Report.

Item #6.2.

ATTACHMENT 1
RESOLUTION NO. 2025-XXX
Authorizing Agreement No. XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA

AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL

SERVICES AGREEMENT WITH BAE URBAN ECONOMICS FOR A NEXUS STUDY

AND FINANCIAL FEASIBLITY ANALYSIS SERVICES IN CONNECTION WITH THE UPDATE OF THE AFFORDABLE HOUSING INCLSIONARY AND IN-LIEU FEES.

WHEREAS, the City’s affordable housing inclusionary and in-lieu fees need to be updated to reflect that actual cost to develop affordable housing; and WHEREAS, fee adoption is required by state law to be based on a demonstratable, clear and reasonable relationship between new development and its impact on the need for affordable housing; and
WHEREAS, the City has determined that BAE Urban Economics possesses the skills, experience and certifications required to provide the services required by the City; and
WHEREAS, BAE Urban Economics is an independent consultant providing services under the terms and conditions set forth in the professional services agreement; and
WHEREAS, the costs associated with the provision of consulting services for a nexus study and financial feasibility analysis will be appropriated by the City’s Measure D Fund in an amount not to exceed $143,000; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby authorizes the City Manager to enter into a professional services agreement with BAE Urban Economics for the provision of consultant services for nexus study and feasibility analysis in connection with the update of the affordable housing inclusionary and in-lieu fees.

PASSED, APPROVED AND ADOPTED this 20th day of May 2025. I YUDI GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
DONALD WILLIAMS, Mayor
ATTEST:
_________________________
Yudi Galvan, City Clerk
Item #6.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Matt McCaffrey, Police Chief
Meeting: City Council - May 20 2025
Subject: Police Bike Program Equipment
DESCRIPTION:

Consider adopting a Resolution to purchase equipment to outfit one officer for the establishment of police department bike program.

RECOMMENDATION:

Adopt a resolution authorizing the City Manager to expend Police COPS grant funds to purchase equipment necessary for the establishment of a police department bike program.

SUMMARY:

The police department is establishing a bike program that will have two officers assigned to it.

This will be a collateral assignment, as opposed to full-time, and the bike unit will be deployed on a as needed basis at the direction of a supervisor. The officers are already scheduled to attend a POST approved training specifically for using a bicycle as part of policing. Additionally, the equipment for the other officer has already been purchased through the Felgehauer Trust.

This purchase will allow the police department to be more effective in policing in areas not accessible, or restricted from motor vehicle use. Specially trained officers on bikes have the ability to patrol in areas that are not accessible to motor vehicles, and to more safely to quickly travel through areas with heavy pedestrian traffic. This will be effective not only for special events, but in areas that are designed only for bicycle or pedestrian traffic.

FINANCIAL IMPACT:

The cost of the bicycle equipment to outfit one officer is $8343.78. A transfer of $8343.78 from the police COPS grant fund account #41-4700-4799 to the Equipment Replacement fund account 15- 3299 and expense account #15-4970-4821.

CEQA STATUS:

NA
ATTACHMENT(S):

Bike Reso
Bike Quote
APPROVAL(S):

Item #6.3.

Mitch Celaya, Assistant City Manager Approved - May 07 2025 Connie Cardenas, Admin. Services Director Approved - May 07 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 12 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 12 2025 Item #6.3.

ATTACHMENT 1
RESOLUTION NO. 2025-XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO EXPEND POLICE

COPS GRANT FUNDS TO PURCHASE EQUIPMENT TO

OUTFIT ONE OFFICER FOR THE ESTABLISHMENT OF A

POLICE DEPARTMENT BIKE PROGRAM
WHEREAS, the Police Department is establishing a bike
program; and
WHEREAS, the bike program will allow officers to effectively patrol areas not accessible to vehicle traffic; and
WHEREAS, officers will be able to patrol special events in a more effective manner; and
WHEREAS, officers will be able to safely patrol area where only pedestrians and/or vehicles can access; and
NOW, THEREFORE BE IT RESOLVED that the City Council
of the City of Calistoga hereby authorizes the City Manager to expend COPS grant funds to purchase equipment to outfit one officer in an amount not to exceed $8,343.78 by
transferring funds from COPS grant funds account #41-
4700-4799 to the Equipment Replacement fund account 15- 3299 and expense account #15-4970-4821.

PASSED, APPROVED AND ADOPTED this 20th day of May
2025.

I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF
CALISTOGA, HEREBY CERTIFY the foregoing resolution
was introduced and passed at a regular meeting of the
Calistoga City Council by the following roll call vote:

AYES:

NOES:

Item #6.3.

ABSTAIN:

ABSENT:

ATTEST: APPROVED:

Yudiana Galvan, CMC, City Clerk
Donald Williams, Mayor
Item #6.3.

Calistoga Bikeshop
1318 Lincoln Ave
Calistoga, California 94515 United States
707-942-9687
Sales Receipt
04/24/2025 9:06 pm
Ticket: 220000166077
Register: Sales POS
Employee: Brad
Company: Calistoga Police Department
Customer: Police Police

OPEN WORKORDERS
Work order #23051
Specialized 23 Tero X 6.0 29 BLK/SMK Medium $6499.99
Serial#: WSBCO23016614T
S ecialized 24 Tero X 6.0 29 BLK/SMKXL LSerial#: WSBCO23018544T $649999
Destination Charge ‘-surcharge on all bikes due to manufacturer shipping costs passed downstream* $150.00 matching internet pricing
EBIKE BATTERY RECYCLING FEE $30.00
Specialized 21 Helmet Tactic 4 Black Large $119.99
Specialized 21 Helmet Tactic 4 Black Medium $119.99
Orange Seal 16oz Refill $23.99
0110 - Labor" $60 00
Install Hookworm tires and install sealant upon assembly (30 each) ' 0181 - Labor for Shop* $30000
Assemble both bikes (normally 150 each, but included with purchase).

Cygolight POLICE RED/BLUE P3-800 w/TAIL $729.98
.0110' L330”. . . $70.00
install police lights - ?nal amount pending, but this is an estimate (35 per bike) TIRE MAXXIS HOOKWORM 27.5x2.5 BK WIRE/60 SC $99.98
Maxxis 29x2.5 Hookworm Black Single Steel $99.98
Specialized 22 Glove Dual Gel LF Large Black
. $79.98
1 of these was taken by of?cer on April24 2pm - credit card was declined so I added it here upon his request.

Specialized 22 Glove Dual Gel LF XL Black $39.99
Summit PEDALS with toe clips and straps 9/16 black metal $69.98 Specialized 22 Glove DualGel LF Medium Black _ $39.99
taken by officer on April 24 2pm - credit card was declined so I added it here upon his request.

Oitlieb Pedal Mate Pannier - 16L, Each, Black $319.98
Shipping & Handling" $45.00
To get preferred panniers on site
Subtotal $15098.81
Total Tax $1144.97
Total $16243.78

STORE ACCOUNT
On Deposit $7900.00
Remaining Balance $8343.78
Thank you for your purchase. Most regular priced items are eligible for return with a receipt within 30 days of purchase ifthey are new, unused, and with hang tags in place. Please note (if you used credit card for payment) - due to current merchant account Item #6.3.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - May 20 2025
Subject: Larry Walker Associates (LWA) Master Agreement for Consultant Services DESCRIPTION:

Consideration of a Resolution Approving Master Agreement for Consultant Services – Task Order No. 2 with Larry Walker Associates for Services Related to the City’s Cross-Connection Control Program (CCC), Wastewater and Water Treatment Plant Operating Permits, in an Amount Not to Exceed $101,700.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The City of Calistoga staff requested a scope of work for Larry Walker Associates (LWA) to continue to assist us with preparing reporting and regulatory compliance with the cities Wastewater Treatment Plant (WWTP) NPDES permit, the Sanitary Sewer System Waste Discharge Requirements (WDRs), the Recycled Water Use permit, and Drinking Water System permits. LWA has prepared the scope of services to provide staff support from July 1, 2025 through June 30, 2026. Tasks include preparing regulatory compliance reports, consulting on regulatory issues, conducting permit-required special studies, implementing permit conditions, and providing updates on new water quality policies/regulations, including cross-connection control program. There is a significant amount of reporting for compliance required for each of the cities permits that only continue to get more and more complex.

Monitoring and Reporting Requirements
The monitoring and reporting requirements associated with the NPDES permit and recycled water permits are complex and the RWQCB has occasionally imposed mandatory fines for certain permit violations. LWA has also been providing technical assistance associated with the Cease-and-Desist Order and requires special studies and reporting that is ongoing. LWA is very familiar with our permit and the regulatory requirements imposed by the RWQCB. Since January of 2001, LWA has been providing ongoing professional technical assistance related to permit issuance and compliance. The total cost of services provided by LWA varies from year to year depending on identified needs for consultant services.

Additionally, the City of Calistoga operates its Water Treatment Plant under the Drinking Water System NPDES permit and has monitoring and reporting for our annual drinking water permit and required by the State Waterboard. LWA is critical in assisting city staff in all the drinking water reporting required annually to stay compliant with our permits.

Item #6.4.

LWA will provide the City of Calistoga assistance in administering its Cross-Connection Control Program by communicating with drinking water users and certified third-party testers about operation/testing of backflow prevention devices, reviewing information submitted by users and certified testers, and recording this information in the City’s SwiftComply software.

Time and Expertise
Staff has limited time and expertise and needs LWA’s expertise to keep Calistoga compliant with these complex permit requirements. These additional activities continue to be required, and the recommended contract reflects the additional efforts and expenditure in FY 2025/26.

FINANCIAL IMPACT:

Consultant has estimated that $12,058 of the budget was not spent in FY24/25. They are requesting additional funding of $89,642 for FY25/26 for a total of $101,700 in FY25/26.

The FY25/26 Budget includes funding in Account Nos. 02-4131-4402, 02-4132-4402 and 03-4142- 4402, which have sufficient appropriations for the Master Agreement for Consultant Services – Task Order No. 2, in an amount not to exceed $101,700.

On August 15, 2023, by Resolution No. 2023-061, Exhibit A, Larry Walker Associates was included on the 5-year list of prequalified consultants. LWA is pre-approved to provide environmental services to the city.

On August 20, 2024, by Resolution No. 2024-63, a Master Agreement for Consultant Services with Larry Walker Associates and Task Order No. 1 were approved by the Council.

CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

1. Draft Resolution

2. Approved Master Agreement for Consultant Services and Task Order No. 1

3. Exhibit A - Master Agreement for Consultant Services - Task Order No. 2 APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - May 08 2025 Connie Cardenas, Admin. Services Director Approved - May 09 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 12 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 12 2025 Item #6.4.

RESOLUTION 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA,

COUNTY OF NAPA, STATE OF CALIFORNIA, AUTHORIZING THE CITY

MANAGER TO APPROVE MASTER AGREEMENT FOR CONSULTANT
SERVICES - TASK ORDER NO. 2 WITH LARRY WALKER ASSOCIATES (LWA) FOR SERVICE RELATED TO THE CITY’S CROSS-CONNECTION

CONTROL PROGRAM (CCC), WASTEWATER AND WATER TREATMENT
PLANT OPERATING PERMITS, IN AN AMOUNT NOT TO EXCEED $101,700 WHEREAS, the City of Calistoga Wastewater Treatment Plant Operates under a National Pollutant Discharge Elimination System (NPDES) Permit that includes certain monitoring and reporting requirements; and
WHEREAS, the City of Calistoga operates its Recycled Water Program under the State’s General Water Reuse Permit which requires the city to monitor and report all recycled water activities within its jurisdiction; and
WHEREAS, the City of Calistoga operates its Water Treatment Plant under the Drinking Water System NPDES permit; and
WHEREAS, the City of Calistoga requires assistance in administering its CrossConnection Control Program by communicating with drinking water users and certified third-party testers about operation/testing of backflow prevention devices, reviewing information submitted by users and certified testers, and recording this information in the City’s SwiftComply software; and
WHEREAS, the city requires consultant services from Larry Walker Associates to assist in the monitoring, reporting and compliance requirements of these permits; and WHEREAS, since January of 2001, LWA has been providing ongoing professional technical assistance related to permit issuance and compliance; and WHEREAS, Larry Walker Associates agrees to furnish services pursuant to Task Order No. 2, shown on EXHIBIT A; and
WHEREAS, Larry Walker Associates has submitted a proposal for these services
as reflected in the Scope of Services shown on ATTACHMENT A; and WHEREAS, Larry Walker Associates has submitted a proposal for these services in an amount not to exceed $101,700 as reflected on ATTACHMENT B; and WHEREAS, staff has reviewed said proposal, found that the Master Agreement for Consultant Services – Task Order No. 2 proposed is reasonable and necessary, and recommends approval of the proposal; and
ATTACHMENT 1
Item #6.4.

Resolution No. 2025-XXX

WHEREAS, the FY 2025/26 Budget includes funding in Account Nos. 02-4131- 4402, 02-4132-4402 and 03-4142-4402 which have sufficient appropriations for the recommended Master Agreement for Consultant Services – Task Order No. 2, in an amount not to exceed $101,700; and
WHEREAS, on August 15, 2023, by Resolution No. 2023-061, Exhibit A, Larry Walker Associates was included on the 5-year list of pre-qualified consultants. LWA is pre-approved to provide CEQA-NEPA and environmental services to the city.

WHEREAS, on August 20, 2024, by Resolution No. 2024-63, a Master Agreement for Consultant Services with Larry Walker Associates and Task Order No. 1 were approved by the Council.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Authorizes the City Manager to Approve Master Agreement for Consultant Services – Task Order No. 2, in an amount not to exceed $101,700, for ongoing and additional permit assistance related to the City of Calistoga Cross-Connection Control Program, Wastewater Treatment Plant NPDES Permit, the State’s General Water Reuse Permit and the Drinking Water System NPDES permit.

PASSED, APPROVED AND ADOPTED this 20th day of May, 2025. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
_____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.4.

#1000

MASTER AGREEMENT FOR CONSULTANT SERVICES
This Master Agreement for Consultant Services (the "Agreement") is made and entered into this ?S>.J,."'- day of :;\- M, by and between THE CITY OF CALISTOGA, a municipal corporation hereinafter referred to as "CITY") and Larry Walker Associates, a S C01poration, (hereinafter referred to as "CONSULT ANT"). CITY and CONSULT ANT may be referred to individually as "Party" and collectively as the "Parties."

RECITALS
WHEREAS, CITY requires various professional services to perform CEQA-NEPA and environmental services;
WHEREAS, CONSUL TANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.

NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:

ARTICLE I - SCOPE OF SER VJCES

1.1. Scope of Services. CONSULT ANT agrees to furnish services pursuant to a Task Order in the form set forth in Exhibit A, Task Order, which is attached hereto and incorporated herein (the "Services").

1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.

1.3. Time is of the Essence. CONSULT ANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.

1.4. Professional Competence. CONSULTANT represents that it bas the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSUL TANT represents that it has all the necessary licenses to perform the Services and shaU maintain them throughout the term of this Agreement.

CONSULTANT agrees that the Services shall be performed in the manner and according to the standards observed by a competent practitioner of U1e profession in wbkh CONSULT ANT is engaged, in the same or similar geographical area in which CONSULT ANT practices its profession, and will prepare all work products required by this Agreement in accordance with such standards. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services and CITY shall have no control over the method or means of performance of the Services. Acceptance by CITY of the Services does not operate as a release of CONSUL TANT from professional responsibility for the Services performed.
- 1 -
OAK#4878-5499-7017vl (Rev. 9/2021)
ATTACHMENT 2
Item #6.4.

1.5. Independent Contractor. CONSULTANT i an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY. Persons employed or utilized by CO SULT ANT in the performance of the Services will not be employees or agents of CITY. CO ULTANT is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

1.6. Confidentiality. CONSULT ANT agrees to maintain in confidence and not disclose to any person firm, governmental entity or corporation without CITY' prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CO SULT A T during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.

1. 7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Document ") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purpose CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.

1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee lime sheets, and correspondence pertaining to the performance of the Services, and CONSUL TANT shall make such documents available for review and/or audit by CITY and CJTY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.

1.9. Testimony. CO SULT ANT agrees to testify at CITY's request if litigation is brought against C[TY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CO SUL TANT's negligence, CTTY will compensate CONSULT ANT for the preparation and the testimony at CONSULT ANT's standard hourly rates.

RTICLE 2 - COMPE

2.1. Compen ation. Compensation for the Services shall be in accordance with the rate and schedules specified in a Task Order. However, in no event shall the amount the CITY pays to CONSULT ANT for work done under a Task Order exceed the total compensation specified in the Task Order(' Cost Ceiling'').

2.2. Invoices. CONSULT ANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULT ANT shall submit time and cost records as necessary to substantiate - 2 - OAK #4878-5499-7017v I ( Rev. 9/2021)
Item #6.4.

performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULT ANT, and make payment to CONSULT ANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONS ULT ANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.

2.3 . Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULT ANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.

2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSUL TANT's final payment under a Task Order until the Services provided under that Task Order are complete and CITY has received all Documents. CONSULT ANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULT ANT has performed services up to the Cost Ceiling.

ART! LE 3 - TCME OF PERFORMANCE

3. I. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until June 30, 2025 (the "Term").

Notwithstanding the foregoing, this Agreement may be extended for successive one-year term(s) upon mutual, written approval by the City Manager or his/her designee and CONSULTANT. Work authorized by a Task Order shall be performed in accordance with the schedule set forth in the Task Order.

3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.
3 .3. Final Payment. CONSULT ANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.

3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.
- 3 - OAK #4878-5499-7017vl (Rev 9/2021)
Item #6.4.

ARTICLE 4 - DESlG , ATED CONTACTS

4. l. CITY Contact. CITY designates Derek Rayner, its Public Works Director, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONS ULT ANT's performance under this Agreement, and for liaison and coordination between CITY and CONS ULT ANT. In the event CITY wishes to make a change in CITY 's representative, CITY will notify CONSULTANT ofthe change in writing.

4.2. CONSULTANT Contact. CONSULTANT designates Brian Laurenson, Vice President as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULT ANT's designated contact shall be subject to written approval by CITY.

ARTICLE S - rNDEMNJFICATIO1 AND INSURAr CE

5.1 . Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims") that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULT ANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties. CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense.

In the event that CONSULT ANT or any employee, agent, or subcontractor of CONSULTANT providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for any CalPERS benefits arising from services provided to CITY under this Agreement, CONSULT ANT shall indemnify, defend, and hold CITY harmless from any and all claims, losses, liabilities, damages, taxes, expenses and costs, including without limitation, attorneys' fees and court costs incurred, including but not limited to, the payment of any employee and/or employer contributions for CaIPERS service credit on behalf of CONSULT ANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of CITY.
ff CONSULTANT is a '"design professional," as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSUL TANT's negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSUL TANT shall not exceed CONSUL TANT's proportionate percentage of fault.
- 4 - OAK#4878-5499-70l7vl (Rev. 912021)
Item #6.4.

The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULT ANT shall be solely responsible for the health and safety of CONSULT ANT's employees during the performance of the Services.

5.3 . Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.

A. Commercial Automobile Liabil itv Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of$1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.

B. Commercial General .Liabilitv In urance. Commercial General Liability Insurance, with limits providing a minimum amount of $1 ,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULT ANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.

C. Profes ional Liabilirv Lnsurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULT ANT and all of CONSULT ANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULT ANT under this Agreement.

D. Workers Compensation In urance. Workers Compensation insurance, occupational disease insurance and employer's liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.
- 5 - OAK #4878-5499-70T7v I (Rev. 9/2021)
Item #6.4.

E. Pol icv Term . Concurrently with execution of this Agreement, CONSULT ANT shall provide CITY with Certificates of Insurance evidencing that F.

CONSULT ANT has obtained or maintains the insurance required by this Section

5.3. The Certificates shall be on forms acceptable to CITY. CONSULT ANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULT ANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a "separation of insureds" or ·•severability" clause which treats each insured separately, except with respect to the limits of the insurer's liability ( cross-liability endorsement);
• Excepting CONSULT ANT'S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds ("Additional Ins~reds"); and • Providing that for any claims relating to CONSUL TANT's services hereunder, CONS ULT ANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULT ANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.

Furthe1more the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits pecified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

Waiver of Subrogation: Ya waiver of any
riehr to ubrogation whi T may acquire
against the CITY bv virtue of the payment of any loss under such insurance.

CONS ULT ANT herebv agrees to obtain anv endorsement that may be necessarv to affect this waiver of subroization. bur thi- provi ion applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the in surer. Howe er. the orker' Campen ation poli v required bv Section 5.3(0 ) of this Agreement shall be endorsed with a waiver of subrogation in favor of CITY for all work performed bv CONSULT ANT, its employees and/or agents.

G. Material Breach. If CONSUL TANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option may terminate this Agreement and obtain damages from CONSULT ANT - 6 - OAK U4878-5499-7017v I (Rev. 9i202 l)
Item #6.4.

resulting from said breach. Alternatively, CITY may purchase the required insurance coverage and without further notice to CONSUL TANT, may deduct from sums due to CO SULT ANT any premium costs advanced by CITY for such insurance. These remedies shall be in addition to any other remedies available to CITY.

ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: ( l) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner desc1ibed in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:

Ifto CITY: Laura Snideman, City Manager
1232 Washington Street
Calistoga, CA 94515
Email: [email protected]
Phone: 707-942-2806
Ifto CONSULTANT: Brian Laurenson, Vice President
1480 Drew A venue, Suite I 00
Davis, CA 95618
Phone: 530-753-6400
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS

7. l. Conflict of Interest Prohibition. CITY and CONSULT ANT will comply with the requirements of the CITY's Conflict ofTnterest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, § 181 IO et seq. of the California Code of Regulations), California Government Code§ 1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this Agreement. CONSULTANT may be required to file with the CITY Clerk a completed Form 700 before commencing performance of the Services unless the CITY Clerk determines that completion of a Form 700 is not required, pursuant to - 7 - OAK #4878-5499-7017v1 (Rev. 9/2021)
Item #6.4.

CJTY's Conflict of Interest Code. Form 700 forms are available from the CITY Clerk.

CONSULT ANT may not perform Services for any other person or entity that, pursuant to any appl.icable law or regulation would result in a conflict of interest or would otherwise be prohibited with respect to CONSUL TANT's obligations pursuant to this Agreement.

CONSULT ANT agrees to cooperate fully with CITY and to provide any necessary and appropriate information requested by CCTY or any authorized repre entative concerning potential conflicts of interest or prohibitions concerning CONSUL TANT's obligations pursuant to this Agreement.

CONSULT ANT may not employ any CITY official, officer or employee in the performance of the Services, nor may any official, officer or employee of CITY have any financial interest in this Agreement that would violate California Government Code § I 090 et seq. CONSUL TANT hereby warrants that it is not now, nor has it been in the previou twelve ( 12) months an employee agent, appointee, or official of CITY. Cf CO SULT A T wa an employee, agent, appointee. or officia 1 of CITY in the previous twelve month , CONSULT ANT warrants that it did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code § I 090 et seq., the entire Agreement is void and CONSUL TANT will not be entitled to any compensation for CONSUL TANT s performance of the Services, including reimbursement of expenses, and CONSULT ANT will be required to reimburse CITY for any sums paid to CONSUL TAr T under this Agreement. CONSULTANT understands that in addition to the foregoing, penalties for violating Government Code §t090 may include criminal prosecution and disqualification from holding public office in the State of California.

Any violation by CONSULTANT of the requirement of this provision will con titute a material breach of this Agreement, and the CITY reserves all its rights and remedies at law and equity concerning any such violations.

7.2. Subcontracting. CONSULTANT may subcontract portions of the Services upon the prior written approval of CITY. CONSULT ANT will be solely responsible for payment of such subcontract Services. No contractual relationship will exist between any such subcontractors of CONSUL TANT and CITY. CONSUL TANT's subcontractors agree to be bound to CONSULT ANT and CITY in the same manner and to the same extent as CONSULT ANT is bound to CITY under the Agreement. CONSULT ANT' s subcontractors further agree to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub- ubcontractor's work. A copy of the CITY indemnity and insurance provision will be furnished to CONSULTANT's subcontractors upon request.
7 .3. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULT ANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.
- 8 - OAK l/4878-5499-7017vl (Rtv. 9/2021)
Item #6.4.

7.4. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section

7.2, this Agreement is to be binding on the successors and assigns of the parties hereto. 7 .5 . Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

7.6. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.

7. 7. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in Napa County, California.

7.8. Waiver. No fa ilure on the part of either Party to exercise any right or remedy hereunder shaJI operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSUL TANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.

7.9. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matte1· to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.

7. I 0. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be constmed without regard to the party or parties responsibl.e for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of constmction to the effect that ambiguities are to be resolved again t the drafting paTty hall not be employed in interpreting this Agreement.

7.11. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that thi Agreement is binding on such party in accordance with its terms. 7 .12. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSUL TANT's Services hereunder are being performed solely for the benefit of CITY. CITY shall be an express third-party beneficiary of all contracts between CONSULT ANT and any subcontractors or subconsultants in connection with any services performed in connection with, or in furtherance of, this Agreement. ***
- 9 - OAK 114878-5499-7017vl (Rev 9/2021)
Item #6.4.

[Signatures on Next Page]
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.

CITY OF CALISTOGA
By: _ __,, ~ ,..,......__ _ _ _ __ _ Date_ tP/....___ /2_3/l_ f __ Laura Snideman, City Manager

CONSULTANT
Date July 26, 2024
By: _ ___ ______ _ ___ __ _ Date ________ _
Approved As To Form
- 10-
OAK #4878-5499-7017vl (Rev. 9/2021)
Item #6.4.

SECTION I - PURPOSE

EXHIBIT A
TASK ORDER NO. I

CITY OF CALISTOGA
AND
Larry Walker Associates
The purpose of this Task Order is to authorize and direct Larry Walker Associates to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Calistoga ('"CJTY") and Larry Walker Associates ("CONSUL TANT") hereto dated 1\,,.'1"'',T )v_-rny.("MASTER AGREEMENT") SECTION 2 - SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" - Scope of Services, which is attached hereto and incorporated by this reference.

SECTION 3 - COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEME "T. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment "B - Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed Seventy-two Thousand Nine Hundred Eighteen Dollars ($72,918) ("Cost Ceiling").

SECTION 4 - TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by June 30, 2025 or as extended in writing by the City Manager.

SECTION 5 - ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.

Approved this 2. -\-\.. day of~.,.- ?<Y2. .... ,.
[ Signatures on Next Page]
-2-
OAK #4878-5499-70 I 7v1 (Rev. 9/2021)
Item #6.4.

CITY OF CALISTOGA
By:_--+-~ - ~- --=- ~-- - LauM"nideman, City Manager
Approved As To Fonn

CONSULTANT
Larry Walker Associates, Inc.

By: _ _ ______ _ _ _ __ _
-3-
OAK #4878-5499-7017vl (Rev. 9/2021)
Date August 6, 2024
Date ___ _ _ ___ _
Item #6.4.

1480 Drew Avenue, Suite 100
Davis, CA 95618
530.753 .6400
530.753.7030 fax
www.lwa.com

ATTACHMENT A

SCOPE OF SERVICES FOR

CITY OF CALISTOGA
Contract Amendment No. 15
Ongoing Permit Assistance
(July 1, 2024 to June 30, 2025)
The City of Calistoga (City) has requested a scope of services and cost estimate from Larry Walker Associates (LWA) for assistance with regulatory conditions specified by the Wastewater Treatment Plant (WWTP) NPDES permit, the Sanitary Sewer System Waste Discharge Requirements (WDRs), the Recycled Water Use permit, and the Drinking Water System permits. The following Scope of Services describes the activities predicted for Fiscal Year 2024/25, From July 1, 2024 to June 30, 2025. The tasks include preparing regulatory compliance reports, consulting on regulatory issues, conducting permit-required special studies, implementing permit conditions, and providing updates on new water quality policies/regulations.

Attachment A includes a cost estimate for the tasks noted below. The cost estimates are presented in terms of the specific tasks outlined in this scope and include the number of hours for each LWA staff member that may assist with the project.

Task 1 - Preparation of Regulatory Compliance Reports
Periodic reporting of operational information, regulatory compliance, and monitoring data is required by the WWTP NPDES permit (Order No. R2-2022-0010), the recycled water permit (Order WQ 2016-0068- DDW), and the Cease and Desist Order (CDO) No. R2-2014-0043 (Amended by Order No. R2-2016-0019).

Incident reporting is required to document the occurrence, cause, and response to effluent limit violations, spills, bypasses, and unauthorized discharges. WWTP effluent and receiving water monitoring data must be submitted on line through the California Integrated Water Quality Management System (CIWQS). A cover letter and CDO progress report are provided with monthly data submittals to explain operational changes, identify violations of effluent limits or water quality objectives, and summarize CDO compliance activities. Annual reporting is required to document WWTP performance and recycled water program implementation.

As requested by City staff, LWA will prepare regulatory compliance reports or review draft reports prepared by City staff. Draft versions of all reports will be provided to City staff for review and comment prior to finalizing for submittal to the San Francisco Bay Regional Water Quality Control Board (Regional

Item #6.4.

Water Board) or the State Water Resources Control Board (State Water Board) Division of Drinking Water (DOW).

Task 2- General Consulting
Under the General Consulting task, funds are allocated to assist the City with new or emerging issues that are not included under the other identified contract tasks. During previous years, this task has been used for evaluating compliance concerns, communicating with Regional Water Board staff, recycled water project planning, responding to Notices of Violation, and following regulatory developments.

Upon request of City staff, LWA will utilize these funds for assistance with issues or special projects that arise during the contract term.

Task 3 - Pollution Prevention Assistance
As specified in the NP DES permit, the City must undertake pollution prevention activities to reduce the amount of pollutants received at the WWTP. Pollutants of concern (POCs) are identified by the City and the Regional Water Board and include those constituents that could cause or contribute to an exceedance of water quality objectives in the Napa River. The current POCs are mercury, geothermal pollutants, aldrin, disinfection byproducts (trihalomethanes), copper, ammonia, oil and grease, and PCBs. LWA will provide advice to the City when identifying and implementing appropriate pollution prevention activities. LWA will also prepare the annual Pollution Prevention Reports. A draft version of reports will be submitted to City staff for review and approval before finalizing for submittal to the Regional Water Board. Under this task, LWA will also provide regulatory assistance to understand and prescribe requirements related to permitting and regulating of new industrial users in the City's sewer service area.

Task 4- Disinfection Byproducts Compliance
Cease and Desist Order No. R2-2014-0043 (as amended by Order No. R2-2016-0019) contains a time schedule for compliance with final effluent limits for chlorodibromomethane and dichlorobromomethane (trihalomethanes or TH Ms). The City has been implementing activities to reduce the formation of TH Ms in the drinking water supply and tertiary effluent produced at the WWTP. For the past three discharge seasons, the City has been in compliance with the final THM effluent limits through chemical addition of ammonia into the treatment process. As a result, no activities are predicted during this contract period.

Task 5 - Napa River Collaborative Monitoring
Since 2002, Napa River monitoring has been conducted through a collaborative effort funded by the City of Calistoga, City of St. Helena (St. Helena), and the Town of Yountville (Yountville). Samples from locations upstream and downstream of effluent discharges to the Napa River are analyzed for priority pollutants, drinking water parameters, and agricultural constituents of concern. The three dischargers collect the samples, obtain the required analytical results, and assemble a representative dataset that is used for all three NPDES permits. In April 2024, Yountville staff collected these samples and the analytical costs and the data review will be conducted by LWA with costs split across the three agencies.

Item #6.4.

The data will be used by the Regional Water Board to perform reasonable potential analyses and to calculate effluent limitations for the next NPDES permits.

Task 6 - Project Management
LWA activities under this task include managing budgets and schedules, implementing contract conditions, and preparing monthly progress reports for City staff.

Task 7 - Mixing Zone Study
A dye study and calibrated mixing zone modeling were conducted in 2009 to determine dilution, travel time, and mixing zone characteristics when discharging effluent at Outfalls 001 and 002. The results were used by the Regional Water Board to establish dilution credits in the 2010 and 2016 NPDES permits. In 2020, LWA re-evaluated the mixing zone characteristics at Outfalls 001 and 002 and determined mixing characteristics at Outfall 003 (old discharge outfall at the 20 million gallon effluent storage pond) if it will be used during the upcoming permit term . The 2020 mixing zone study report was submitted to the Regional Water Board in July 2020 as part of the NPDES permit application. The permit was reissued in 2022 and no updates were required. As a result, no activities are predicted during this contract period.

Task 8 - Sanitary Sewer Management Plan (SSMP) Updates and Internal Audit The Sanitary Sewer System WDRs were reissued in December 2022 with an effective date of June 5, 2023 (Order No. WQ 2022-0103-DWQ). Among other provisions, the new Order requires updates to the SSMP. The first SSMP Internal Audit under the new permit is required by November 5, 2025, and the SSMP must be updated by May 2, 2026. As a result, no activities are predicted during this contract period.

Task 9- CIWQS Electronic Data Management Tool
No activities are predicted for this task during this contract term. LWA plans to continue to assist with the City's CIWQS submittals through activities described under Task 1, Preparation of Regulatory Compliance Reports.

Task 10-WWTP NPDES Permit Application
The application for the current NPDES permit was submitted to the Regional Water Board in July 2020 and the permit was reissued in March 2022. The next NPDES permit application is not due until October 1, 2026. As a result, no activities are predicted during this contract period.

Task 11 - WWTP NPDES Permit Adoption
The current NPDES Permit was issued in March 2022. As a resu lt, no activities are predicted during this contract period.

Task 12- Drinking Water System Permit Activities
The City's Domestic Water Supply Permit includes requirements to monitor water quality, conduct technical studies, and submit reports to the State Water Resources Control Board Division of Drinking

Item #6.4.

Water (DDW). When requested by City staff, LWA will assess monitoring results, consider compliance actions, provide notification of policy/regulatory changes, communicate with DOW, and review/edit draft reports prepared by City staff.

The City also has monitoring and reporting requirements under the Statewide NPDES Permit for Drinking Water System Discharges to Waters of the U.S. (WQ Order 2014-0194-DWQ). The Statewide permit is a general permit that covers some planned discharges and most emergency discharges from potable water pipelines, tanks, reservoirs, and water treatment plants. Based on operational data provided from City staff, LWA will prepare the 2024 Annual Report required by the Statewide permit to document all discharges to surface water from the potable water system. The report will be finalized after review by City staff and submitted to the State Water Board.

As needed, LWA will also assist the City in keeping its "Abridged Water Supply Contingency Plans" (WSCP) updated (per California Water Code 10609.60). As updates are needed, LWA will provide a draft revised WSCP to the City for review and finalize the WSCP after review by City staff.

Item #6.4.

Task
1 2
3 4
5 6
7 e
9 10
11 12
Attachment A
City oJ Calisloga
Professional Services by Larry Walker Associates
Contract Amendment No. 15
Estimated Costs for Ongoing Permit Assistance through the end of FY 2024125 (July 1 2024 Ull0Uflh_.Ju,i8 :l0._2025)
LWA Lobo, Hou•• and Ro1o& 11)
Senior Associate PM/Senior Project Project
Advisor Scienlisrl Sc/enlist/ Engineer IA: Engineer IC:

Description Denise Afina Zaida Cholico
Conner& Mike Trouchon Constantlnescu Nubia Donikian Paula Vilamil $315 $295 $261 $196 $146
Preparallon of Permit Compliance Reports
Prepare monthly SMRs, annual reports, technical memoranda. or workplans specified by 16 60 24 lhe Regional Waler Board, NPDES permits, CDO, and recycled waler permit.

General Consulllng
Address questions trom City slatt, respond to compliance issues Iha! may arise, and 12 24 4 update the City ol r\ewlprojected regulato1y requirements Pollutton Prevention Assistance
Assist with implementation of the pollution prevention program, revise program (as needed) ta address identified constituents of concern, and prepare 2022 and 2023 2 4 B 24 Annual Pollution Prevention Reports Assist with regulating potential new industrial ' users~ Disinfection Byproduc.15 Compliance
No acliviti es anticipaled during this contract term since the WI/I/TP has been in compliance with the final THM limits for the past lhree discharge seasons. As needed, assistance will be provided 1.1nder Task 1.

Napa River CotlaboraUve Monitoring
Cond!Jct collaborative Napa River monitoring for pollutants of concern an behalf of 4 B B Catt!ltoga, St Holen;,, and Yountville, Project Management
Prepare monthly invoice progress reports , track budgets and schedules , ensure 2 6 implementation of contract conditions Mixing Zone Study
The most recent mixing zone study was completed in July 2020, No activ1lies are anticipated during lhis contract term.

Sanitary Sewer Management Plan (SSMP) Internal Audit
Review SSMP and Sanitary Sewer Overflow (SSO) reports evaluate effectiveness of the SSMP and compliance with reissued WDR, identify deficiencies and recommend revisions_ Prepare internal audit report and assist the City with revising the SSMP.

Update the Emergency Response Plan.

CIWQS Electronic Data Management Tool (EDMT)
No activilies anticipated during this contract term CIWQS and eSMR assistance lo be provided under Task 1.

WWTP NPDES Permit Application
fhe perm ii application package was submilled in July 2020. No activities are anticipated during this contracl term
WWTP NPDES Permit Adoption
The Permit was reissued in March 2022. No acliv1ties are anticipated during lh\s conlracl term
Drinking Water System Permit Activities
Address questions from Clty staff, respond to compliance issues thal may arise, and Update City ol new/projected regulatory requirements. Prepare 2024 Annual Report and 12 16 updale Water Supply Contingency Pion, if needed.

Contracf
Administrator: Total
Total Labar Other Direcl Tina Costs VanCarpels Hours Costs $150
120 $30.624 0
40 $10 ij2ij u
38 $6 746 0
0 o o
20 $5 708 $7 50D (2)
16 24 S4.596 0
0 □ 0
o □ 0
a a 0
□ 0 0
o 0 o
28 $6 916 □
TOTAL PROJECT COSTS 13) 48 8 122 52 24 16 270 $65,418 $7,500 (1) LWA houtl)' u1tes 101 2024/25 (attacinidJ,
(2) E&lin1111t:d cos!& lor laboralo,y anali,sls.

ESTIMATED AVAILABLE FUNDS AS OF 61612024
ADDITlONAL FUNDING REQUESTED (4)
(J) The c.osl esliln11le Is bHed on be3l B'IBilable inlo1nialiun w,d a projections of acli'lities required lhroogl\ the end of FY 2024I25. (f ii appears lhe budg~I WIii Lie ~KCIIU! dl:! d, LWA will no!J ty Lhii! CIly and dis1.:uu approach bclore proi;ceding Wllh odd1lional wo1k, (◄) The current conln:ict balance, following Ma~2D24 llXpend1tu1es, is eslltnalt!d al $J0,95J. II U1e balance is rolled into Contract Amendment 15, lh e, amount needed 101 Amendment 15 Is $72,!! 18- :SJU,953 • 541,965 Total Costs
$30 624
$1U,B28
$6 746
0 $13 208
$4 596
□
0 o
0 o
$6916
$72,918
$30,953
$41 ,965
Item #6.4.

TITLE
Administrative
Contract Manager
Graphic Designer
Project Staff 1-C
Project Staff 1-B
Project Staff I-A
Project Staff 11-B
Project Staff II-A
Senior Staff I
Senior Staff II
Associate I
Associate II
Vice President
Executive Vice President
Senior Executive
President
517/2024

ATTACHMENT B
LARRY WALKER ASSOCIATES, INC .

Rate S.heet Effective July 1, 2024 - June 30, 2025
RATE
($/Hour)
$80
$150
$138
$146
$171
$196
$215
$241
$261
$281
$295
$315
$332
$347
$357
$357

REIMBURSABLE COSTS
Travel
Local Mileage
Auto Rental
Room
Subsistence and Per Diem Meals 111
Breakfast
Lunch
Dinner
Incidentals
Report Reproduction and Copying
Per Color Copy, In-House
Per Black and White Copy, In-House
Per Binding, In-House
Special Postage and Express Mail
Third-Party Material Preparation
Other Direct Costs
Current IRS Rate
Actual Expense
Actual Expense
Current GSA Rate
Current GSA Rate
Current GSA Rate
Current GSA Rate
Current GSA Rate
$0.89
$0.08
$1.95
Actual Expense
Actual Expense
Actual Expense
Daily Equipment Rental Rates (Daily Rate)
Single Parameter Meters & Equipment
Digital Flow Meter
Multi-Parameter Field Meters & Sondes
RTK-GPS, River Surveyor, Tracer Study Equipment
Multi-Parameter Continuous Remote Sensing
Field Rig (Field Vehicle and All Equipment)
$30.00
$60.00
$100.00
$250.00
$40.00
$200.00
Subcontractors Actual Expense Plus 10% Fee
Note: (1)Charged when overnight lodging is required.US. General Services Administration rates specified by location of work at gsa.qav
Item #6.4.

OAK #4818-2196-0582 v1 YG 08/06/24

EXHIBIT A
TASK ORDER NO. 2

CITY OF CALISTOGA
AND

LARRY WALKER ASSOCIATES, A S CORPORATION
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct Larry Walker Associates, a S Corporation, to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Calistoga (“CITY”) and Larry Walker Associates, a S Corporation (“CONSULTANT”) hereto dated May 20, 2025 (“MASTER AGREEMENT”)
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.

SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed One Hundred One Thousand Seven Hundred Dollars ($101,700) (“Cost Ceiling”).

SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by June 30, 2026 or as extended in writing by the City Manager.

SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.

Approved this _______ day of _____, _______.
[Signatures on Next Page]
Item #6.4.

CITY OF CALISTOGA
By: Date
Laura Snideman, City Manager
Approved As To Form
By:

Michelle Marchetta Kenyon, City Attorney

CONSULTANT
By: Date
By: Date
Item #6.4.

SCOPE OF SERVICES FOR

CITY OF CALISTOGA
Master Agreement for Consultant Services – Task Order No. 2 Ongoing Permit Assistance
(July 1, 2025 to June 30, 2026)
The City of Calistoga (City) has requested a scope of services and cost estimate from Larry Walker Associates (LWA) for assistance with regulatory conditions specified by the Wastewater Treatment Plant (WWTP) NPDES permit, the Sanitary Sewer System Waste Discharge Requirements (WDRs), the Recycled Water Use permit, and the Drinking Water System permits. The following Scope of Services describes the activities predicted for Fiscal Year 2025/26, From July 1, 2025 to June 30, 2026. The tasks include preparing regulatory compliance reports, consulting on regulatory issues, conducting permit-required special studies, implementing permit conditions, and providing updates on new water quality policies/regulations.

Attachment A includes a cost estimate for the tasks noted below. The cost estimates are presented in terms of the specific tasks outlined in this scope and include the number of hours for each LWA staff member that may assist with the project.

Task 1 – Preparation of Regulatory Compliance Reports
Periodic reporting of operational information, regulatory compliance, and monitoring data is required by the WWTP NPDES permit (Order No. R2-2022-0010), the recycled water permit (Order WQ 2016-0068- DDW), and the Cease and Desist Order (CDO) No. R2-2014-0043 (Amended by Order No. R2-2016-0019).

Incident reporting is required to document the occurrence, cause, and response to effluent limit violations, spills, bypasses, and unauthorized discharges. WWTP effluent and receiving water monitoring data must be submitted online through the California Integrated Water Quality Management System (CIWQS). A cover letter and CDO progress report are provided with monthly data submittals to explain operational changes, identify violations of effluent limits or water quality objectives, and summarize CDO compliance activities. Annual reporting is required to document WWTP performance and recycled water program implementation.

As requested by City staff, LWA will prepare regulatory compliance reports or review draft reports prepared by City staff. Draft versions of all reports will be provided to City staff for review and comment prior to finalizing for submittal to the San Francisco Bay Regional Water Quality Control Board (Regional 1480 Drew Avenue, Suite 100
Davis, CA 95618
530.753.6400 www.lwa.com
530.753.7030 fax ATTACHMENT A
Item #6.4.

Water Board) or the State Water Resources Control Board (State Water Board) Division of Drinking Water (DDW).

Task 2 – General Consulting
Under the General Consulting task, funds are allocated to assist the City with new or emerging issues that are not included under the other identified contract tasks. During previous years, this task has been used for evaluating compliance concerns, communicating with Regional Water Board staff, recycled water project planning, responding to Notices of Violation, and following regulatory developments.

Upon request of City staff, LWA will utilize these funds for assistance with issues or special projects that arise during the contract term.

Task 3 – Pollution Prevention Assistance
As specified in the NPDES permit, the City must undertake pollution prevention activities to reduce the amount of pollutants received at the WWTP. Pollutants of concern (POCs) are identified by the City and the Regional Water Board and include those constituents that could cause or contribute to an exceedance of water quality objectives in the Napa River. The current POCs are mercury, geothermal pollutants, aldrin, disinfection byproducts (trihalomethanes), copper, ammonia, oil and grease, and PCBs. LWA will provide advice to the City when identifying and implementing appropriate pollution prevention activities. LWA will also prepare the annual Pollution Prevention Reports. A draft version of reports will be submitted to City staff for review and approval before finalizing for submittal to the Regional Water Board. Under this task, LWA will also provide regulatory assistance to understand and prescribe requirements related to permitting and regulating of new industrial users in the City’s sewer service area.

Task 4 – Disinfection Byproducts Compliance
Cease and Desist Order No. R2-2014-0043 (as amended by Order No. R2-2016-0019) contains a time schedule for compliance with final effluent limits for chlorodibromomethane and dichlorobromomethane (trihalomethanes or THMs). The City has been implementing activities to reduce the formation of THMs in the drinking water supply and tertiary effluent produced at the WWTP. For the past several years, the City has been in compliance with the final THM effluent limits through chemical addition of ammonia into the treatment process. As a result, no activities are predicted during this contract period.

Task 5 – Napa River Collaborative Monitoring
Since 2002, Napa River monitoring has been conducted through a collaborative effort funded by the City of Calistoga, City of St. Helena (St. Helena), and the Town of Yountville (Yountville). Samples from locations upstream and downstream of effluent discharges to the Napa River are analyzed for priority pollutants, drinking water parameters, and agricultural constituents of concern. The three dischargers collect the samples, obtain the required analytical results, and assemble a representative dataset that is used for all three NPDES permits. In April 2024, Yountville staff collected these samples and the analytical costs and the data review was conducted by LWA with costs split across the three agencies. As a result, no activities are predicted during this contract period.

Item #6.4.

Task 6 – Project Management
LWA activities under this task include managing budgets and schedules, implementing contract conditions, and preparing monthly progress reports for City staff.

Task 7 – Mixing Zone Study
A dye study and calibrated mixing zone modeling were conducted in 2009 to determine dilution, travel time, and mixing zone characteristics when discharging effluent at Outfalls 001 and 002. The results were used by the Regional Water Board to establish dilution credits in the 2010 and 2016 NPDES permits. In 2020, LWA re-evaluated the mixing zone characteristics at Outfalls 001 and 002 and determined mixing characteristics at Outfall 003 (old discharge outfall at the 20 million gallon effluent storage pond) if it will be used during the upcoming permit term. The 2020 mixing zone study report was submitted to the Regional Water Board in July 2020 as part of the NPDES permit application. The permit was reissued in 2022 and no updates were required. As a result, no activities are predicted during this contract period.

Task 8 – Sanitary Sewer Management Plan (SSMP) Updates and Internal Audit The Sanitary Sewer System WDRs were reissued in December 2022 with an effective date of June 5, 2023 (Order No. WQ 2022-0103-DWQ). Among other provisions, the new Order requires updates to the SSMP. The first SSMP Internal Audit under the new permit is required by November 5, 2025, and the SSMP must be updated and re-certified by City Council by May 2, 2026. LWA will conduct the internal audit in collaboration with the City by the required November 2025 deadline. Following the Audit completion, LWA will update the SSMP to address the Audit findings and ensure that the document is in compliance with the 2022 WDR requirements. A draft version of the Audit and SSMP documents will be submitted to City staff for review and approval before finalizing for upload to the CIWQS online database. If requested, LWA will also assist the City with facilitating City Council certification of the SSMP by preparing a summary for the Council agenda.

Task 9 – CIWQS Electronic Data Management Tool
No activities are predicted for this task during this contract term. LWA plans to continue to assist with the City’s CIWQS submittals through activities described under Task 1, Preparation of Regulatory Compliance Reports.

Task 10 – WWTP NPDES Permit Application
The application for the current NPDES permit was submitted to the Regional Water Board in July 2020 and the permit was reissued in March 2022. The next NPDES permit application is not due until October 1, 2026. As a result, no activities are predicted during this contract period.

Task 11 – WWTP NPDES Permit Adoption
The current NPDES Permit was issued in March 2022 and will be re-issued in 2027. As a result, no activities are predicted during this contract period.

Item #6.4.

Task 12 – Drinking Water System Permit Activities
The City’s Domestic Water Supply Permit includes requirements to monitor water quality, conduct technical studies, and submit reports to the State Water Resources Control Board Division of Drinking Water (DDW). When requested by City staff, LWA will assess monitoring results, consider compliance actions, provide notification of policy/regulatory changes, communicate with DDW, and review/edit draft reports prepared by City staff.

The City implements a Cross-Connection Control Program (CCC Program), in compliance with DDW requirements laid out in the Cross-Connection Control Program Handbook adopted July 1, 2024. For the past few months, LWA has been assisting the City in administering its CCC Program by communicating with drinking water users and certified third party testers about operation/testing of backflow prevention devices, reviewing information submitted by users and certified testers, and recording this information in the City’s SwiftComply software. It is expected that LWA will continue to provide this assistance during FY 2025/26 or until the City hires additional staff.

The City also has monitoring and reporting requirements under the Statewide NPDES Permit for Drinking Water System Discharges to Waters of the U.S. (WQ Order 2014-0194-DWQ). The Statewide permit is a general permit that covers some planned discharges and most emergency discharges from potable water pipelines, tanks, reservoirs, and water treatment plants. Based on operational data provided from City staff, LWA will prepare the 2025 Annual Report required by the Statewide permit to document all discharges to surface water from the potable water system. The report will be finalized after review by City staff and submitted to the State Water Board.

As needed, LWA will also assist the City in keeping its “Abridged Water Supply Contingency Plans” (WSCP) updated (per California Water Code 10609.60). As updates are needed, LWA will provide a draft revised WSCP to the City for review and finalize the WSCP after review by City staff.

Item #6.4.

Senior
Advisor
PM / Senior
Scientist I
Project
Engineer IA:

Project
Engineer IB:

Project
Engineer IC:

Contract
Administrator:

Denise
Conners
Alina
Constantinescu
Zaida Cholico
Nubia Donikian Erik Morgan Paula Vilamil Tina
VanCarpels
$315 $261 $196 $171 $146 $150
1 Preparation of Permit Compliance Reports
Prepare monthly SMRs, annual reports, technical memoranda, or workplans specified by the Regional Water Board, NPDES permits, CDO, and recycled water permit. 12 106 24 142 $36,150 0 $36,150 2 General Consulting
Address questions from City staff, respond to compliance issues that may arise, and update the City of new/projected regulatory requirements. 12 24 4 40 $10,828 0 $10,828 3 Pollution Prevention Assistance
Assist with implementation of the pollution prevention program, revise program (as needed) to address identified constituents of concern, and prepare 2025 Annual Pollution Prevention Report. Assist with regulating potential new industrial users. 2 4 8 24 38 $6,746 0 $6,746
4 Disinfection Byproducts Compliance
No activities anticipated during this contract term since the WWTP has been in compliance with the final THM limits for the past three discharge seasons. As needed, assistance will be provided under Task 1.
0 0 0 0
5 Napa River Collaborative Monitoring
The Collaborative Monitoring was conducted in 2024. No activites are anticipated during this contract term. 0 0 0
6 Project Management
Prepare monthly invoice progress reports, track budgets and schedules, ensure implementation of contract conditions. 2 6 22 30 $5,496 0 $5,496 7 Mixing Zone Study
The most recent mixing zone study was completed in July 2020. No activities are anticipated during this contract term. 0 0 0 0
8 Sanitary Sewer Management Plan (SSMP)
Review SSMP and Sanitary Sewer Overflow (SSO) reports, evaluate effectiveness of the SSMP and compliance with reissued WDR, identify deficiencies and recommend revisions. Prepare internal audit report and assist the City with revising the SSMP.

Update the Emergency Response Plan, if needed.
1 8 48 16 73 $14,211 0 $14,211
9 CIWQS Electronic Data Management Tool (EDMT)
No activities anticipated during this contract term. CIWQS and eSMR assistance to be provided under Task 1. 0 0 0 0
10 WWTP NPDES Permit Application
The permit application package was submitted in July 2020. No activities are anticipated during this contract term. 0 0 0 0
11 WWTP NPDES Permit Adoption
The Permit was reissued in March 2022. No activities are anticipated during this contract term. 0 0 0 0
12 Drinking Water System Permit Activities
Address questions from City staff, respond to compliance issues that may arise, and update City of new/projected regulatory requirements. Administer Cross-connection Control Program. Prepare 2025 Annual Report and update Water Supply Contingency Plan, if needed.
20 8 36 75 139 $28,269 0 $28,269
TOTAL PROJECT COSTS (3) 49 156 120 75 24 38 462 $101,700 $101,700 $12,058
$89,642
(2) Estimated costs for laboratory analysis.
(4) The current contract balance, following March 2025 expenditures, is estimated at $12,058.29. If the balance is rolled into Contract Amendment 16, the amount needed for Amendment 15 is $101,700- $12,058 = $89,642 (3) The cost estimate is based on best available information and a projections of activities required through the end of FY 2025/26. If it appears the budget will be exceeded, LWA will notify the City and discuss approach before proceeding with additional work. (1) LWA hourly rates for 2024/25 (attached). Rates are adjusted annually on July 1.

ESTIMATED AVAILABLE FUNDS AS OF 5/7/2025
ADDITIONAL FUNDING REQUESTED (4)
Attachment A
Professional Services by Larry Walker Associates
Estimated Costs for Ongoing Permit Assistance through the end of FY 2025/26 City of Calistoga
LWA Labor Hours and Rates (1)
(July 1, 2025 through June 30, 2026)
Task
Total
Labor
Costs
Description Total Total Costs
Hours
Other Direct
Costs

ATTACHMENT B
Item #6.4.

LARRY WALKER ASSOCIATES, INC.

Rate Sheet Effective July 1, 2024 – June 30, 2025
5/1/2024

TITLE RATE
($/Hour) REIMBURSABLE COSTS
Administrative $80 Travel
Contract Manager $150 Local Mileage CurrentIRS Rate
Graphic Designer $138 Auto Rental Actual Expense
Project Staff I-C $146 Room Actual Expense
Project Staff I-B $171 Subsistence and Per Diem Meals (1) Current GSA Rate Project Staff I-A $196 Breakfast Current GSA Rate
Project StaffII-B $215 Lunch Current GSA Rate
Project StaffII-A $241 Dinner Current GSA Rate
Senior Staff I $261 Incidentals Current GSA Rate
Senior StaffII $281 Report Reproduction and Copying
Associate I $295 Per Color Copy, In-House $0.89
Associate II $315 Per Black and White Copy, In-House $0.08 Vice President $332 PerBinding, In-House $1.95
Executive Vice President $347 Special Postage and Express Mail Actual Expense Senior Executive $357 Third-Party Material Preparation Actual Expense President $357 Other Direct Costs Actual Expense
Daily Equipment Rental Rates (Daily Rate)
Single Parameter Meters & Equipment $30.00
Digital Flow Meter $60.00
Multi-Parameter Field Meters & Sondes $100.00
RTK-GPS, River Surveyor, Tracer Study Equipment $250.00 Multi-Parameter Continuous Remote Sensing $40.00
Field Rig (Field Vehicle and All Equipment) $200.00
Subcontractors Actual Expense Plus 10% Fee
Note:(1) Charged when overnightlodging is required. U.S. General Services Administration rates specified by location of work at gsa.gov
Item #6.4.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Antoinette Freeman, Planning & Permit Technician
Meeting: City Council - May 20 2025
Subject: Washington Street Bike Parklet Signage Project DESCRIPTION:

Funding and city endorsement of the Active Transportation Advisory Committee’s Washington Street Bike Parkley Signage Project Phase 1A
RECOMMENDATION:

Consider approving funding and city endorsement of the project SUMMARY:

The Washington Street Bike Parklet Signage Project is a two-phase initiative designed to enhance visibility and awareness of the existing bike parking structure through the implementation of signage.

The first phase of the project involves the installation of a sign on the parklet, and the second phase involves applying a mural painting to the exterior walls of the parklet.

ANALYSIS:

In 2024, the unused parklet on Washington Street was transformed into a bike parking facility. This facility, protected on the street-facing sides, accommodates up to sixteen bikes, includes a bench on the sidewalk, and offers direct access to downtown Calistoga. Despite slow initial usage, increasing awareness of the bike parklet remains a priority for the advisory committees and city staff.

The Public Works Department supports the installation of this bike parking sign.

FINANCIAL IMPACT:

The cost to execute Phase 1A of this project is estimated to be $300.00 for materials and staff time.

Funds to be provided by the Public Works Streets Maintenance program 01-4122.

CEQA STATUS:

On-premise signs are explicitly classified as projects that are categorically exempt from the California Environmental Quality Act (CEQA). Consequently, this project is not subject to the requirement for an environmental review.

ATTACHMENT(S):

Commitee Report - Washington Street Bike Parkley Signage Project 05.20.25 IMAGES - Commitee Report - Washington Street Bike Parkley Signage Project 05.20.25 Item #6.5.

APPROVAL(S):

Greg Desmond, Planning & Building Director Approved - May 08 2025 Connie Cardenas, Admin. Services Director Approved - May 09 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 12 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 12 2025 Item #6.5.

City of Calistoga

COMMITTEE REPORT
P A G E | 1
DATE:

Tuesday, May 20, 2025
COMMITTEE INFORMATION:

The Active Transportation Advisory Committee operates in an advisory role to the City Council and Planning Commission, focusing its efforts on the support of the City General Plan Circulation Element, the priorities set forth by the City Council, and regional active transportation initiatives.

DESCRIPTION:

Report prepared by Chair Aaron Heth and Member Susan Schmiderer RECOMMENDATION:

Consider approving funding for the Active Transportation Advisory Committee’s proposal to install signage on the Washington Street Bike Parklet
SUMMARY:

Bike parklet usage on Washington Street has been slow to start, with noticeable use mostly occurring when the Farmer’s Market takes place. It appears many are unaware that there is bike parking. This proposal aims to remedy this issue in the most fiscally responsible way possible, with signage.

ANALYSIS:

Background
In 2024, the Calistoga Green Committee, with the support of the Active Transportation Advisory Committee, Napa County Bicycle Coalition, Blue Zones Project, and the Calistoga City Council, successfully implemented transformation of the unused parklet on Washington Street into a state-ofthe-art bike parking facility.

This facility is protected on the street facing sides, has capacity for up to sixteen bikes, has a bench directly next to it on the sidewalk, and offers direct access to downtown Calistoga.

It is also in line with the City’s Circulation Element which states that for bicycles, our objective should be to:
“Reduce traffic congestion in the downtown core along Lincoln Avenue.

Improve safety and convenience of parking a bicycle in Calistoga.

Encourage tourists to ride bicycles in Calistoga, rather than driving once they get to the city.

Encourage residents to use bicycles for short shopping and commuting trips within city limits.” Therefore, making the Washington bike parklet functional to a maximum is of importance to this committee and the city.

Item #6.5.

C i t y o f C a l i s t o g a | C O M M I T T E E R E P O R T P A G E | 2
Solution
The Active Transportation Advisory Committee is suggesting the city approve and install signage on the parklet, with dimensions and design up to the discretion of Public Works. An example is included in this packet.

Such an example would be a low cost measure which would clarify usage of the parklet and encourage usage.

In addition to signage, the Active Transportation Advisory Committee has submitted a letter to the Calistoga Tribune explaining the existence of the parklet:

Dear Editor,
This is a letter to inform the public that the city transformed the parklet on Washington Street near the intersection with Lincoln Avenue into bike parking last year. We’ve noticed that many don’t know about this opportunity yet and wanted to inform the public. It’s a great place to park your bike when going downtown, whether that be to the Farmer’s Market or one of the various restaurants Lincoln Avenue has to offer. Please consider using this new parklet and spreading the word to your fellow biking Calistogans.

Sincerely,
Calistoga Active Transportation Advisory Committee
Conclusion
We respectfully request funds from the City budget to install signage on the Washington Street Bike Parklet.

FINANCIAL IMPACT:

From correspondence with the Public Works Department:

Public Works supports putting up this bike parking sign. The material costs will be less than $300 and we could find a time when staff has availability to core a hole in the sidewalk to install this sign on a pole next to the bike parking on Washington St.

CEQA STATUS:

On-premise signs are explicitly classified as projects that are categorically exempt from the California Environmental Quality Act (CEQA). Consequently, this project is not subject to the requirement for an environmental review.

ATTACHMENT(S):

1. Images of signage examples
Item #6.5.

Item #6.5.

Images of Sign Locations
Item #6.5.

Sign Locations
Item #6.5.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Antoinette Freeman, Planning & Permit Technician
Meeting: City Council - May 20 2025
Subject: Hotel Bike Sticker Tourist Safety Enhancement Project DESCRIPTION:

Funding and a city endorsement of the Active Transportation Advisory Committee’s Hotel Bike Sticker Tourist Safety Enhancement Project
RECOMMENDATION:

Consider approving funding and a city endorsement of the project SUMMARY:

The Active Transportation Advisory Committee (ATAC) proposes a plan to enhance the safety of tourists cycling in Calistoga. This initiative includes the application of City-provided stickers on bicycles used by hotels and resorts, which will display Calistoga's bike safety guidelines. A onepage handout detailing these guidelines will also be made available at participating resorts and hotels. The primary objective of this project is to raise awareness among cyclists and to promote safety among cyclists, pedestrians, and drivers in Calistoga.

ANALYSIS:

This project began in 2021. The Napa Valley Bicycle Coalition developed the sticker in partnership with the City in response to community complaints about visitor bicyclist behavior. The subcommittee members, Aaron Heth and Susan Schmiderer, have led this project and conducted initial community outreach. They contacted 20 lodging operations in the City and identified eight that offer bicycles to their guests:

Hotel # of Bikes Interest in Sticker
Brannan Cottage Inn 7 Yes
Cottage Grove Inn No Response
Dr. Wilkinson's Backyard Resort 7 Yes
Four Seasons Resort 10 No Response
Golden Haven 15-20 Yes
Indian Springs 36 Maybe
Solage 15 No Response
UpValley Inn 5 Maybe
The Calistoga Bikeshop was interested in using the stickers for their bike rentals, as well as for the bikes they rent to hotels in the city.

Once the stickers and handouts are printed, the subcommittee members will deliver them to the participating hotels and businesses and request that the stickers be applied to their bicycles.

Item #6.6.

FINANCIAL IMPACT:

The funds from the city budget to print the stickers and handouts are estimated to be $500.00.

Funds to be provided by the Community Promotions program 01-4107-4559.

CEQA STATUS:

This action is exempt from the California Environmental Quality Act as it is not a project pursuant to State Guidelines.

ATTACHMENT(S):

Commitee Report - Hotel Bike Sticker Tourist Safety Enhancement Project 05.20.25 Proposed Sticker and Handout - Hotel Bike Sticker Tourist Safety Enhancement Project 05.20.25 APPROVAL(S):

Greg Desmond, Planning & Building Director Approved - May 08 2025 Connie Cardenas, Admin. Services Director Approved - May 09 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 13 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 13 2025 Item #6.6.

City of Calistoga

COMMITTEE REPORT
PAGE | 1
DATE:

Tuesday, May 20, 2025
COMMITTEE INFORMATION:

The Active Transportation Advisory Committee operates in an advisory role to the City Council and Planning Commission, focusing its efforts on the support of the City General Plan Circulation Element, the priorities set forth by the City Council, and regional active transportation initiatives.

DESCRIPTION:

Report prepared by Chair Aaron Heth and Member Susan Schmiderer RECOMMENDATION:

Consider approving funding and a city endorsement of the Active Transportation Advisory Committee’s hotel bike sticker tourist safety enhancement project.

SUMMARY:

The Active Transportation Advisory Committee (ATAC) is proposing a plan to encourage tourists to cycle safely in Calistoga. Committee members have received concerns from citizens that tourists do not always comply with bike safety guidelines.

Specifically, we are proposing applying a sticker to hotel and resort complimentary and rental bikes which will briefly encapsulate Calistoga’s bike safety guidelines in order to provide a brief visual reminder for cyclists.

Additionally we have a one page handout listing Calistoga’s bicycle safety guidelines that would be available at any resorts and hotels offering complimentary bikes for their guests’ use.

We believe this small project will increase cyclists’ awareness of safety guidelines and will work towards greater safety and harmony between cyclists, pedestrians and drivers in Calistoga.

ANALYSIS:

Background
This project originated in 2021. Comments from the program manager on the Napa Valley Bicycle Coalition: “The sticker was developed in partnership between the Bike Coalition and the City (particularly law enforcement) in response to community complaints about visitor bicyclist behavior, particularly from hotels that provide loaner bike services. We had funding to work with the City to develop the sticker and half-sheet - we intended for stickers to go on the top tubes of bikes so folks could see it from above, and half-sheets to accompany the bikes for more in-depth information but still easily readable before visitors go on bike rides. However, we did not have the funding to print any materials, so we provided the files to the City to move forward with it. I don't think funding was ever identified to get the materials printed and into the hotels.” This project has appeared to have fallen through the cracks since 2021 and ATAC is promoting completing it as we believe it has merit. We are including a version of the sticker from October 2021 (final draft).

Item #6.6.

City of Calistoga | COMMITTEE REPORT
PAGE | 2
Solutions and Approach
ATAC’s subcommittee members for this project are Aaron Heth and Susan Schmiderer. Our members contacted hotels and resorts in Calistoga to gauge their interest and agreement to participate in this project, as well as the number of bikes they have. Most responses were positive, as many hotels are concerned with and already have protocols in place for their guests’ safety, including liability, wearing helmets, using the lights on the bikes and in some cases requiring the bikes to be returned before dark. The subcommittee has also approached the Bike Shop on Lincoln in Calistoga, as the shop often rents bicycles to tourists. When the stickers and handouts are printed, the subcommittee members will deliver them to the hotels and resorts that have been contacted and request that the stickers be put on their bicycles.

Conclusion
We respectfully request funds from the City budget to have the stickers and handouts printed. The Active Transportation Advisory Committee believes this proposal is worth promoting as the cost is minimal when measured against increased safety for our tourists and citizens FINANCIAL IMPACT:

To purchase 500 stickers, an ample amount, the subtotal is $263.00. With taxes and shipping factored in this will at most be $400.00 In addition to the stickers, the handouts, which are in color, will need to be printed out and distributed. This will have a minimal cost to the city. At most, the project will cost $500.00 in total.

CEQA STATUS:

The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines.

ATTACHMENT(S):

None
Item #6.6.

Stop at all stop
signs & intersections
Avoid riding
on sidewalks
Flow with other
trac, not against
Enjoy your time
in Calistoga!
Emergencies?
Call:
707-942-2810
S
A
F
E
Item #6.6.

354
Bike Safe,
Calistoga!
We want everyone to remain safe as they travel
in and around Calistoga. Before you head out
on a bike ride, complete the A-B-C Quick Check,
to make sure your bike is safe and ready to roll.

A
B
C
Squeeze
Hand
Brake
Brakes Grip Wheel Firmly
Rotate Pedal to
Check Chain
Runs Smoothly
Shou
dl Be Firm
Squeeze Tire -
A is for Air
B is for Brakes
C is for Chain
Review our CALISTOGA bike safety guidelines
to help ensure a safe and enjoyable ride:

Cars and bicycles have the same rights –
and responsibilities – on the road.

Alert others in advance of turns or merges
with hand signals by pointing the direction
you are going.

Lights are required at night. White in front,
red in back, just like cars.

Inform family or friends of your
planned route.

Stop at all stop signs and intersections.

Take your phone and ID with you on every
ride in case of emergency.

Other roadway users may not be looking
out for bicyclists (ride defensively).

Groups of bicyclists should ride single file
where possible.

Avoid riding on the sidewalk.

C
A
L
I
S
T
O
G
A
Item #6.6.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - May 20 2025
Subject: Award Lake Street Paving Project to Argonaut Constructors DESCRIPTION:

Authorizes a not-to-exceed project cost of $1,475,000 to repave Lake Street from Grant Street to Silverado Trail. This includes allowing the City Manager to award Argonaut Constructors, Inc., the lowest bidder, the construction contract for $1,229,162, and allocates an additional 10% contingency for change orders, and 10% for construction management/inspection services, and allows the Public Works Director to negotiate change orders and hire a construction management/inspection firm.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The pavement along Lake Street between Grant Street and Silverado Trail has deteriorated and is in poor condition. Lake Street is classified as an arterial street and has a pavement condition index of 19 on a scale of 100.

The project includes the following improvements:
- Reconstruct existing street pavement, curbs, and gutters. - Extend recycled water main from Grant Street to Falleri Dr. - Upgrade curb ramps to meet current ADA standards.
- Install driveway approach conforms.
- Repair sections of deteriorated sidewalk.

ANALYSIS:

City staff advertised the bid on March 19, 2025. The Engineer’s Estimate for the project was $1,900,000. On April 30, 2025, four bids were received as summarized below:

Argonaut Constructors $1,229,161.52
Ghilotti Construction Company, Inc. $1,807,345.00
Ghilotti Bros., Inc. $1,680,953.00
Team Ghilotti, Inc. $1,803,717.00
Staff reviewed the low bid from Argonaut Constructors, Inc., performed due diligence, and performed reference checks and is recommending that the City Council award the contract to Argonaut Constructors, Inc.

Item #6.7.

FINANCIAL IMPACT:

Staff is requesting a total, not to exceed project budget of $1,475,000. This amount includes 10% contingency for change orders and 10% for construction management/inspection services.

The total project costs of $1,475,000 is within the following CIP FY24/25 budgets of:
 Pavement and Maintenance (Account No. 01-5402-4915) - $1,775,000  Sewer Main Reimbursement (Account No. 13-5629-4915) - $200,000  AB Liner (Account No. 13-5674-4915) - $189,000
The total $1,475,000 will use $1,205,700 in pavement/maintenance budgets and $269,300 from remaining Sewer Main Reimbursement, and AB liner budgets to install the recycled water line.

CEQA STATUS:

The project involves the replacement and reconstruction of existing street infrastructure. The facility will be located on the same site and will have the same purpose and capacity as the original infrastructure with no expansion in capacity. As such the project is exempt from the provisions of the California Environmental Quality Act pursuant to Title 14, the California Code of Regulations, Section 15302(c).

ATTACHMENT(S):

Draft Resolution

2. Contract for Construction - Argonaut Constructors, Inc.

APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - May 12 2025 Connie Cardenas, Admin. Services Director Approved - May 13 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 13 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 14 2025 Item #6.7.

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, CITY COUNCIL AUTHORIZES A NOT-TO-EXCEED PROJECT COST OF $1,475,000 TO REPAVE LAKE STREET FROM GRANT

STREET TO SILVERADO TRAIL
WHEREAS, the pavement along Lake Street between Grant Street and Silverado Trail has deteriorated and is in poor condition. Lake Street is classified as an arterial street and has a pavement condition index of 19 on a scale of 100.; and WHEREAS, the project will also extend a new recycle line from Grant to Falleri, upgrade curb ramps to meet current ADA standards, and repair sections of deteriorated sidewalk; and
WHEREAS, city Council authorized capital spending on this in FY24/25; and WHEREAS, staff circulated a request for bids on March 19, 2025, and four bids were received by the City; and
WHEREAS, the lowest bidder being Argonaut Constructors Inc., with the base bid plus the alternate bid in the amount of $1,229,162; and WHEREAS, staff has determined that Argonaut Constructors Inc. possesses the required license(s) for this Project and is otherwise qualified to perform the Project in accordance with the Contract documents; and
WHEREAS, staff recommends that a contract be awarded to Argonaut Constructors Inc. for the base bid and the alternate bid in an amount not to exceed $1,229,162; and
WHEREAS, staff are requesting a construction budget not to exceed $1,475,000 be approved by Council. This amount includes a 10% contingency for change orders and 10% for construction management/inspection and allows the Public Works Director to negotiate change orders and contract for construction management/inspection services; and
WHEREAS, the Project is within the three FY24/25 budgets: Pavement and Maintenance CIP Budget for $1,775,000 (Account No. 01-5402-4915), Sewer Main Reimbursement for $200,000 (Account No. 13-5629-4915), and AB Liner for $189,000 (Account No. 13-5674-4915). The total $1,475,000 will use $1,205,700 in pavement/maintenance budgets and $269,300 from remaining Sewer Main Reimbursement, and AB liner budgets to install the recycled water line; and ATTACHMENT 1
Item #6.7.

Resolution No. 2025-XXX

WHEREAS, staff recommends the City Council authorize the City Manager to execute the contract; and
WHEREAS, the project involves the replacement and reconstruction of existing street infrastructure. The facility will be located on the same site and will have the same purpose and capacity as the original infrastructure with no expansion in capacity. As such the project is exempt from the provisions of the California Environmental Quality Act pursuant to Title 14, the California Code of Regulations, Section 15302(c).

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Authorizes the City Manager to execute the Contract on behalf of the City of Calistoga and award to Argonaut Constructors Inc. for the base bid plus the alternate bid in an amount not to exceed $1,229,162 for construction of the Lake Street Overlay & Recycled Waterline Between Grant St. and Silverado Trail Project conditioned upon Argonaut Constructors, Inc. providing all documents in satisfaction of the bid award requirements.

2. Approves a construction budget not to exceed $1,475,000 be approved by council. This amount includes a 10% contingency for change orders and 10% for special inspections and construction management and allows the Public Works Director to negotiate change orders and contract for inspections.

3. Directs staff to issue a notice of award to Argonaut Constructors Inc. and otherwise administer the project.

4. Finds that the bid from Argonaut Constructors Inc. is the lowest responsive bid and is a responsible bidder and waives any and all minor bid irregularities.

PASSED, APPROVED AND ADOPTED this 20th day of MAY 2025. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
______________________________ ______________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.7.

Resolution No. 2025-XXX

Item #6.7.

ATTACHMENT 2 Item #6.7.

Item #6.7.

Item #6.7.

Item #6.7.

Item #6.7.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Jed Matcham, Fire Chief
Meeting: City Council - May 20 2025
Subject: Continuing a Public Hearing - Introduction and First Reading of Ordinance 25-XXXX to Designate Fire Hazard Severity Zones
DESCRIPTION:

Continuing a Public Hearing - Consider adopting an ordinance updating and designating Fire Hazard Severity Zones and adding Chapter 12.050 "Fire Hazard Severity Zone Maps" to Title 2 "Council, Administration and Personnel" of the Calistoga Municipal Code.

RECOMMENDATION:

Staff recommends that the City Council introduce and waive the reading of Ordinance 25-XXXX Designating Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51179.

SUMMARY:

California Government Code Section 51179(a) mandates that local agencies "shall designate, by ordinance, moderate, high, and very high fire hazard severity zones in [their] jurisdiction within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178.” The City of Calistoga received the Local Responsibility Area Fire Hazard Severity Zone Map on February 24, 2025, and therefore, must adopt an ordinance designating fire hazard severity zones within the City before June 24, 2025.

ANALYSIS:

In September 2021, Senate Bill 63 was approved by Governor Newsom. Senate Bill 63 included an act to amend California Government Code Section 51178. The amendment was effective on January 1, 2022, and directed the State Fire Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones (FHSZ) based on consistent statewide criteria and the severity of the fire hazard that is expected to prevail in those areas. In addition, moderate, high, and very high FHSZs are based on fuel loading, slope, fire weather, and other relevant factors that have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.

In September 2022, Assembly Bill 211 was approved by Governor Newsom. Assembly Bill 211 amended California Government Code Section 51179 and requires local agencies to designate, by ordinance, moderate, high, and very high FHSZ's within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178.

In February 2025, the Office of the State Fire Marshal released the FHSZs in Local Responsibility Area map for review. The map is attached to this staff report and identifies moderate, high, and very high FHSZs within the City of Calistoga. The Office of the State Fire Marshal developed the Item #7.1.

recommended City of Calistoga FHSZ Map using a science-based and field-tested model that assigns a hazard score based on the factors that influence fire likelihood and fire behavior. The fire hazard severity model for wildland fire has two key elements: probability of an area burning and expected fire behavior under extreme fuel and weather conditions. Many factors are considered, such as fire history, existing and potential fuel (natural vegetation), predicted flame length, blowing embers, terrain, and typical fire weather for an area
Staff reviewed the CALFIRE map and determined CALFIRE's FHSZ map does not follow the legal boundaries for properties in the City's jurisdiction. Staff, following the recommendation of the City Attorney's Office, determined it necessary to revise the proposed ordinance prior to introduction of the ordinance to clarify that the zones will follow the legal boundaries of the properties if there are parcels with multiple designations. Following the legal boundaries of properties will avoid confusion and complication related to planning, building, permitting, and enforcement of the municipal codes, building codes, fire codes, and wildland urban interface codes. Thus, language in the proposed ordinance modifies the map to the closest parcel lines, as authorized by California Government Code Section 51179, to avoid properties receiving multiple FHSZ designations.

Staff applied the following methodology while modifying the map:
 Parcels spanning multiple hazard zones were assigned the highest hazard classification present. (Example: Parcels containing both high and very high hazard designations were classified very high.)
Below is a breakdown of what each zone means for developers and/or residents:

Moderate FHSZ
 Disclosure of the FHSZ classification required at time of sale High FHSZ
 New construction will be required to adhere to Wildland-Urban Interface (WUI) Chapter 7-A standards of the California Building Code (effective January 1, 2026)  Disclosure of the FHSZ classification required at time of sale Very High FHSZ
 Increased CEQA review requirements for projects
 New subdivisions to be designed with multiple evacuation routes to ensure safe egress during a wildfire
 Subdivisions in very high FHSZ may need to include built-in fuel breaks to slow the spread of a wildfire.
 Subdivisions in very high FHSZ must include provisions for defensible space, requiring vegetation clearance within a specific distance of structures.  New construction and renovations in designated zones must adhere to WUI Chapter 7-A standards of the California Building Code.
 Homeowners in very high FHSZ must maintain defensible space around their homes, requiring clearing/maintaining of vegetation within a 100-foot radius (or to the property line).  Disclosure of the FHSZ classification required at time of sale The FHSZ Map was created by CAL FIRE under the direction of the State Fire Marshal without the local jurisdictional input or influence. Under California Government Code Section 51179(b)(3), “A local agency shall not decrease the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency, and, in exercising its discretion pursuant to paragraph (2), may only increase the level of fire hazard severity zone as identified by Item #7.1.

the State Fire Marshal for any area within the jurisdiction of the local agency.” In other words, local agencies are not permitted to decrease or remove areas from the CAL FIRE recommended fire hazard severity zone map, but they may designate areas as a higher hazard than what the CAL FIRE map indicates. The proposed ordinance seeks to adopt the CAL FIRE map for the City of Calistoga FHSZ Map without any changes.

FINANCIAL IMPACT:

The future financial impact is unknown. Many staff hours will be required for inspection and code enforcement activities in the High and Very High Fire Hazard Severity Zones. Unknown impact to staff time in Planning & Building related to research, review, and inspections of projects and developments in the zones.

CEQA STATUS:

Introduction and adoption of the proposed ordinance is not subject to California Environmental Quality Act (CEQA) pursuant to following sections of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3: (1) Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); and (2) Section 15060(c)(3) (the activity is not a project as defined in Section 15378) because the ordinance has no potential for resulting in any significant physical change to the environment, either directly or indirectly.

ATTACHMENT(S):

DRAFT Ordinance Updating and Designating Fire Hazard Severity Zones - CODIFIED (CAO Edits v3).doc
New FHSZ_City_LRA_11x17_Calistoga
PowerPoint For Ordinance Amendment
APPROVAL(S):

Laura Snideman, City of Calistoga | City Manager Approved - May 14 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 14 2025 Item #7.1.

ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CALISTOGA ADDING A NEW SECTION 2.12.050, “FIRE HAZARD
SEVERITY ZONE MAPS” TO CHAPTER 2.12 “FIRE PROTECTION”
WITHIN TITLE 2 “COUNCIL, ADMINISTRATION AND PERSONNEL”

OF THE CALISTOGA MUNICIPAL CODE UPDATING AND

DESIGNATING FIRE HAZARD SEVERITY ZONES IN LOCAL

RESPONSIBILITY AREAS
WHEREAS, the City of Calistoga Resolution 2008-104 adopted Fire Hazard Severity Zones and designated Very High Fire Hazard Severity Zones as recommended by the Director of the California Department of Forestry and Fire Protection; and WHEREAS, pursuant to Government Code 51178, the State Fire Marshal is required to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria and based on fuel loading, slope, fire weather, and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread in those areas; and
WHEREAS, on February 24, 2025, the California Department of Forestry and Fire Protection released updated Fire Hazard Severity Zones maps; and WHEREAS, the purpose of this ordinance is to comply with Government Code §51178, §51178.5, §51179 and California Code of Regulations §1280.02 by designation of Fire Hazard Severity Zones within the jurisdiction of the City of Calistoga; and
WHEREAS, by so designating Fire Hazard Severity Zones, identified measures as contained in Government Code §51182 are intended to retard the rate of spread and reduce the potential intensity of uncontrolled fires that threaten to destroy life, property, and resources; and
WHEREAS, the requirement of such measures provides for the protection of the public safety, health, property and welfare of the City of Calistoga for development in areas designated as Fire Hazard Severity Zones.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES ORDAIN AS FOLLOWS:

SECTION 1.

Chapter 2.12, “Fire Protection” within Title 2 “Council, Administration and Personnel” of the Calistoga Municipal Code is hereby amended to add Section

2.12.050, “Fire Hazard Severity Zone Maps”, which shall read as follows:

Item #7.1.

“2.12.050 Fire Hazard Severity Zone Maps in the Local Responsibility Areas The City of Calistoga hereby designates the Fire Hazard Severity Zones in the Local Responsibility Areas as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code §51178.

The map, approved by the City of Calistoga, is hereby incorporated by reference, and entitled “City of Calistoga Fire Hazard Severity Zones.

In the event that a single parcel has more than one fire hazard severity zone associated with such parcel on the City of Calistoga Fire Hazard Severity Zones, the higher fire hazard zone designation shall apply to the entire parcel. In order to effectively administer fire protection and to avoid inconsistent application of the fire hazard zone designations within the same property, it is it is necessary that when a parcel has more than one fire hazard severity zone designation on a single lot, the higher fire hazard severity zone designation applicable on that parcel shall be administered and enforced for the entire parcel.” All other sections within Chapter 2.12 shall remain unchanged.

SECTION 2. The Fire Hazard Severity Zone Map adopted by the Council is attached hereto and shall be located on the City’s website at the following internet address:
https://www.ci.calistoga.ca.us/home/showdocument?id=41269 SECTION 3. Environmental Review. The City Council finds that adoption of this ordinance is not subject to California Environmental Quality Act (CEQA) pursuant to following sections of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3: (1) Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); and (2) Section 15060(c)(3) (the activity is not a project as defined in Section 15378) because the ordinance has no potential for resulting in any significant physical change to the environment, either directly or indirectly.

SECTION 4: Severability. The City Council hereby declares every section, paragraph, sentence, clause, and phrase is severable. If any section, paragraph, sentence, clause or phrase of this Ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses or phrases.

SECTION 5: Effective Date. This Ordinance shall take effect and be in force thirty (30) days after the date of its passage. Within fifteen (15) days following its passage, a summary of the Ordinance shall be published with the names of those City Council members voting for and against the Ordinance and the City Clerk shall post in the office Item #7.1.

of the City Clerk a certified copy of the full text of the adopted Ordinance along with the names of the members voting for and against the Ordinance.

SECTION 6: Transmission to the Board of Forestry and Fire Protection. Within thirty (30) days of adoption of this ordinance, the City Manager or their designee are directed to transmit a copy of the ordinance and a map depicting the adopted zones within the local agency to the Board of Forestry and Fire Protection and may provide additional information as may be requested by the Board.

Item #7.1.

THE FOREGOING ORDINANCE was introduced with the first reading at the City of Calistoga City Council meeting on the 20th day of May, 2025, and was passed and adopted at a regular meeting of the Calistoga City Council on the 10th day of June 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:

Yudiana Galvan,
City Clerk Donald Williams
Item #7.1.

City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:20,000 at 11" x 17"
Km 0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6
Mi 0 0.2 0.4 0.6 0.8 1
Very High High Moderate
Fire Hazard Severity Zones in State Responsibility Area (SRA), Effective April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal Calistoga Cedar St
Lake St
Grant St
Washington St
N Oak St
Foothill Blvd

UNINCORPORATED
NAPA CO.

UNINCORPORATED
NAPA CO.
128
29 February 24, 2025
As Identified by the
State Fire Marshal
City of Calistoga
Fire Hazard Severity Zones
CITY OF CALISTOGA – NAPA COUNTY
Item #7.1.

Item #7.1.

2 Fire Hazard Severity Zones
May 20, 2025
Item #7.1.

3 What are the Zones?
• The maps are
required by
Government Code
51178 & 51179
• Identify levels of
fire hazard
• 3 levels (Moderate,
High, & Very High)
Item #7.1.

4 What is the map for? • Building standards for new
construction in the WildlandUrban Interface (California Building Code Chapter 7A)
• Property development
standards such as road
widths, water supply and
signage (Fire Safe
Regulations)
• Defensible Space
Requirements (Government
Code 51182)
• Natural hazard real estate
disclosure
Item #7.1.

5 Old FHSZ Map
Item #7.1.

6 New FHSZ Map
Item #7.1.

7 Changes to The New Map
• The City Attorney’s Office has recommended
we adopt the map with modifications to align
the FHSZ’s with parcel boundaries
• The zones provided by Cal Fire do not follow parcel
boundaries
• Following parcel boundaries will reduce confusion
related to the requirements of the FHSZ regulations
a new section 2.12.050, Fire Hazard Severity Zone Maps to Chapter 2.12, Fire Protection within Title 2, Council, Administration and Personnel a new section 2.12.050, “Fire Hazard Severity Zone Maps” to Chapter 2.12, “Fire Protection” within Title 2, “Council, Administration and Personn Item #7.1. Page 111 of 354
8 Public Outreach
• Maps, Links to codes, Informational brochure
posted on City website 2/27/2025
• Article info to media outlets
• Posted on Fire Department social media
accounts and City NextDoor account with links
to City website
• Information to Firewise for further community
involvement
a new section 2.12.050, Fire Hazard Severity Zone Maps to Chapter 2.12, Fire Protection within Title 2, Council, Administration and Personnel a new section 2.12.050, “Fire Hazard Severity Zone Maps” to Chapter 2.12, “Fire Protection” within Title 2, “Council, Administration and Personn Item #7.1. Page 112 of 354
9 Conclusion
• Staff recommends City Council introduce and
waive the reading of Ordinance 25-XXXX,
Designating Fire Hazard Severity Zones as
recommended by the California Department of
Forestry and Fire Protection pursuant to
Government Code Section 51179.
a new section 2.12.050, Fire Hazard Severity Zone Maps to Chapter 2.12, Fire Protection within Title 2, Council, Administration and Personnel a new section 2.12.050, “Fire Hazard Severity Zone Maps” to Chapter 2.12, “Fire Protection” within Title 2, “Council, Administration and Personn Item #7.1. Page 113 of 354
1 Yudiana Galvan
To: Public Comment
Subject: Fire Hazard Severity Zone
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I am in favor of Calistoga adopting the new CAL FIRE hazard maps, because it is important that our preparation for and suppression of wildfires be based on the best information available. However, it would be advisable to have a legend on these maps that says the "hazard" is different from "risk", and that these maps should not be used by the insurance industry to make coverage decisions. --
Don't give up on your dreams; if cauliflower can be pizza and zucchini can be noodles, then you, too, can be anything you want.

Piper Cole
Item #7.1.

2 Colbrook Kitchen
Item #7.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - May 20 2025
Subject: Ordering Dissolution of the Silverado Place Maintenance District (Landscape and Lighting Act of 1972)
DESCRIPTION:

Consideration of a Resolution Ordering Dissolution of the Landscape Maintenance District, known as Silverado Place Maintenance District.

RECOMMENDATION:

Conduct a Public Hearing and Consider Adoption of a Resolution Ordering Dissolution of the Silverado Place Maintenance District.

SUMMARY:

As a condition of the development of the Silverado Place Subdivision, a landscaping assessment district entitled the “Silverado Place Maintenance District” was established by Resolution No. 97-48, dated June 17, 1997.

On April 29, 2025, Council Declared Intention by Resolution No. 2025-42, to Order Dissolution of the Silverado Place Maintenance District.

Staff requested the dissolution of this landscape maintenance district for the following reasons:
• Maintenance Area is outside city limits and in Caltrans right-of-way and the area is more appropriately maintained by Caltrans and not city staff, see Exhibit “B”. • The revenue generated from the district is not sufficient to cover the City’s costs of serving the area, including a significant amount of staff time to administer the assessment each year to bring to city council – three meetings annually.
• 15 residents pay annual assessment to cover maintenance costs $66.67/year; and those assessments would be eliminated following dissolution of the district. • Maintenance consists of weed whacking, tree pruning, and litter removal as needed.

Approximately 2-3 staff for 18-20 hours per year.
• The cost for city staff to maintain exceeds the property assessment and we cannot reassess without going through a formal proposition 218 process: Total cost was $1,149 in 2024, Assessments collected was $1,000, City cost $149.

Item #7.2.

All maintenance, levying and collection of assessments against parcels of land within the district will cease on July 1, 2025.

FINANCIAL IMPACT:

None. The city would no longer be using city resources or staff time to maintain property or to administer the levying of annual assessments. The assessment doesn’t cover the costs for city staff to maintain and administer the program each year.

Upon the dissolution of the Silverado Place Maintenance District, any monies in the improvement fund, Account No. 33-3399 for the district, shall be transferred to the general fund of the City. (Streets and Highways Code § 22610)
CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

1. Draft Resolution

2. Exhibit A - Engineer's Report FY 24/25

3. Exhibit B - Map of Silverado Place Landscape Maintenance District APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - May 08 2025 Connie Cardenas, Admin. Services Director Approved - May 09 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 12 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 12 2025 Item #7.2.

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, ORDERING DISSOLUTION OF THE SILVERADO PLACE MAINTENANCE DISTRICT (LANDSCAPE AND LIGHTING ACT OF 1972) WHEREAS, as a condition of the development of the Silverado Place Subdivision, a landscaping assessment district entitled the “Silverado Place Maintenance District” was established by Resolution No. 97-48, dated June 17, 1997; and
WHEREAS, on April 29, 2025, the Council Declared Intention by Resolution No. 2025-42, to Order Dissolution of the Silverado Place Maintenance District; and WHEREAS, the area that is maintained using revenue from the Silverado Place Maintenance District (or “District”) is outside city limits and is within Caltrans right-ofway, see Exhibit “B”; and WHEREAS, city staff has determined that the amount of revenue generated by the district is insufficient to cover the City’s costs of serving the area within Caltrans right-of-way, and this includes staff’s time to physically maintain the property as well as the administrative costs of managing the district, including presenting proposed assessments each year to city council – three meetings annually; and WHEREAS, in order to dissolve the Silverado Place Maintenance District, the Landscaping and Lighting Act of 1972 (Streets and Highways Code 22500-22679) required that the city undertake certain proceedings including: (1) approving a resolution of intention to dissolve the District; and (2) conduct a public hearing to authorize the dissolution of the Silverado Place Maintenance District; and WHEREAS, all maintenance, levying and collection of assessments against parcels of land within the District will cease as of July 1, 2025; and WHEREAS, the city will no longer be using city resources or staff time to maintain property or to administer the levying of annual assessments. The assessment does not cover the costs for city staff to maintain and administer the program each year; and
WHEREAS, upon the dissolution of the Silverado Place Maintenance District, any monies in the improvement fund, Account No. 33-3399 for the District shall be transferred to the general fund of the City. (Streets and Highways Code § 22610).

ATTACHMENT 1Item #7.2.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY:

1. Orders Dissolution of the Silverado Place Maintenance District.

2. Approves all maintenance, levying and collection of assessments against parcels of land within the district to cease as of July 1, 2025.

3. Dissolves the District and orders any monies in the improvement fund, Account No. 33-3399 for the District be transferred to the general fund of the City. (Streets and Highways Code § 22610).

PASSED, APPROVED AND ADOPTED this 20th day of MAY 2025. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
______________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Resolution No. 2025-XXX

Item #7.2.

EXHIBIT A
Item #7.2.

Item #7.2.

Item #7.2.

Item #7.2.

Item #7.2.

Item #7.2.

Item #7.2.

Item #7.2.

Item #7.2.

Printed On: 5/25/2022
Disclaimer: This map w as preparedfor informational
purposes only. No liability is assumed for the
accuracy of the data delineated hereon.

Silverado Place Subdivision [ 0 0.005 0.01 0.02
mi
Legend
Addresses
All Roads
Major Road
Local Road
Parcels
County
Boundary
County of Napa | ITS Dept
EXHIBIT "F" Item #7.2.

2013
2016
1722
2102
2015
2023
2025
2106
1925
2022
2020
2109
1905
2021
2012
2019
2019
2017
2011
2104
2018
2016
2014
1720
1923
2018
2017
2005
1904
2006
1908
2014
2001
1900
2004
2007
1903
1902
2015
1910
2009
2003 1901
2108
2101
2108
2121
2103
2106
2174
2250
2104
2300
2123
2103
2110
2105
2107
2111
2117
2119
2115
2113
2109
2010
2008
44psi 44psi
43psi
44psi
44psi
44psi
43psi
44psi
Falleri Dr
Urbani Pl
Money Ln
High Rock Dr
Cinnabar Ct
Money Ln
High Rock Dr
High Rock Dr
Table Rock Ct
Emerald Dr
Oat Hill Ct
State Highway 29
ArcGIS Web Map
Pictometry International, Maxar, Microsoft
Current Parcels
City_Limits
Calistoga Utilities 2019 - W_Isolation_Valve
Calistoga Utilities 2019 - W_Hydrant
Calistoga Utilities 2019 - SD_Manhole
Calistoga Utilities 2019 - SD_Catch_Basin
Calistoga Utilities 2019 - SS_Property_Connection
Calistoga Utilities 2019 - SS_Manhole
Calistoga Utilities 2019 - Roads
Calistoga Utilities 2019 - W_Pipe
City of Calistoga
Calistoga Utilities 2019 - SD Conduit
Caltrans
City of Calistoga
Calistoga Utilities 2019 - SS Lateral
Calistoga Utilities 2019 - SS Conduit
City of Calistoga
3/28/2025, 9:27:50 AM
0 0.01 0.03 0.06 mi
0 0.02 0.04 0.09 km
1:2,257
ArcGIS Web AppBuilder
Pictometry International, Maxar, Microsoft |
ATTACHMENT 3

EXHIBIT B
Item #7.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - May 20 2025
Subject: Ordering Dissolution of the Palisades Landscape Maintenance District (Landscape and Lighting Act of 1972)
DESCRIPTION:

Consideration of a Resolution Ordering Dissolution of the Landscape Maintenance District, known as Palisades Landscape Maintenance District.

RECOMMENDATION:

Conduct a Public Hearing and Consider Adoption of a Resolution Ordering Dissolution of the Palisades Landscape Maintenance District.

SUMMARY:

As a condition of the development of the Palisades Subdivision, a landscaping assessment district entitled the “Palisades Landscape Maintenance District” was established by Resolution No. 93-42, dated May 4, 1993.

On April 29, 2025, Council Declared Intention by Resolution No. 2025-41, to Order Dissolution of the Palisades Landscape Maintenance District.

Staff requested dissolution of this landscape maintenance district for the following reasons:
•Maintenance Area is outside city limits and in Caltrans right-of-way and the area is more appropriately maintained by Caltrans and not city staff, see Exhibit “B”. •The revenue generated from the district is not sufficient to cover the City’s costs of serving the area, including a significant amount of staff time to administer the assessment each year to bring to city council – three meetings annually.
•44 residents pay annual assessment to cover maintenance costs $35/year; and those assessments would be eliminated following dissolution of the district. •Maintenance consists of weed whacking, tree pruning, and litter removal as needed.

Approximately 2-3 staff for 18-20 hours per year.
•The cost for city staff to maintain exceeds the property assessment and we cannot reassess without going through a formal proposition 218 process: Total cost was $2,910 in 2024, Assessments collected was $1,540, City cost $1,370.

Item #7.3.

All maintenance, levying and collection of assessments against parcels of land within the district will cease as of July 1, 2025.

FINANCIAL IMPACT:

None. The city would no longer be using city resources or staff time to maintain property or to administer the levying of annual assessments. The assessment doesn’t cover the costs for city staff to maintain and administer the program each year.

Upon the dissolution of the Palisades Landscape Maintenance District, any monies in the improvement fund, Account No. 35-3399 for the district shall be transferred to the general fund of the City. (Streets and Highways Code § 22610)
CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

1. Draft Resolution

2. Exhibit A - Engineer's Report FY 24/25

3. Exhibit B - Map of Palisades Landscape Maintenance District APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - May 08 2025 Connie Cardenas, Admin. Services Director Approved - May 09 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 12 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 12 2025 Item #7.3.

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, ORDERING DISSOLUTION OF THE PALISADES

LANDSCAPE MAINTENANCE DISTRICT (LANDSCAPE AND LIGHTING ACT OF 1972)
WHEREAS, as a condition of the development of the Palisades Subdivision a landscaping assessment district entitled the “Palisades Landscape Maintenance District” was established by Resolution No. 93-42, dated May 4, 1993; and WHEREAS, on April 29, 2025, the Council Declared Intention by Resolution No. 2025-41, to Order Dissolution of the Palisades Landscape Maintenance District.

WHEREAS, the area that is maintained using revenue from the Palisades Landscape Maintenance District (or “District”) is outside city limits and is within Caltrans right-of-way, see Exhibit “B”; and
WHEREAS, city staff has determined that the amount of revenue generated by the district is insufficient to cover the City’s costs of serving the area within Caltrans right-of-way, and this includes staff’s time to physically maintain the property as well as the administrative costs of managing the district, including presenting proposed assessments each year to city council – three meetings annually; and WHEREAS, in order to dissolve the Palisades Landscape Maintenance District, the Landscaping and Lighting Act of 1972 (Streets and Highways Code 22500-22679) required that the city undertake certain proceedings including: (1) approving a resolution of intention to dissolve the District; and (2) conduct a public hearing to authorize the dissolution of the Palisades Landscape Maintenance District; and WHEREAS, all maintenance, levying and collection of assessments against parcels of land within the District will cease as of July 1, 2025; and WHEREAS, the city would no longer be using city resources or staff time to maintain property or to administer the levying of annual assessments. The assessment does not cover the costs for city staff to maintain and administer the program each year; and
WHEREAS, upon the dissolution of the Palisades Landscape Maintenance District, any monies in the improvement fund, Account No. 35-3399 for the District shall be transferred to the general fund of the City. (Streets and Highways Code § 22610).

ATTACHMENT 1Item #7.3.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY:

1. Orders Dissolution of the Palisades Landscape Maintenance District.

2. Approves all maintenance, levying and collection of assessments against parcels of land within the district to cease as of July 1, 2025.

3. Dissolves the District and orders any monies in the improvement fund, Account No. 35-3399 for the District be transferred to the general fund of the City. (Streets and Highways Code § 22610).

PASSED, APPROVED AND ADOPTED this 20th day of MAY 2025. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
______________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Resolution No. 2025-XXX

Item #7.3.

EXHIBIT A
Item #7.3.

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Printed On: 5/25/2022
Disclaimer: This map w as preparedfor informational
purposes only. No liability is assumed for the
accuracy of the data delineated hereon.

Palisades Subdivision [ 0 0.0125 0.025 0.05
mi
Legend
Addresses
All Roads
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Parcels
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Boundary
County of Napa | ITS Dept
EXHIBIT "F" Item #7.3.

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Emerald Dr
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State Highway 29
ArcGIS Web Map
Pictometry International, Maxar, Microsoft
Current Parcels
City_Limits
Calistoga Utilities 2019 - W_Isolation_Valve
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Calistoga Utilities 2019 - SD_Manhole
Calistoga Utilities 2019 - SD_Catch_Basin
Calistoga Utilities 2019 - SS_Property_Connection
Calistoga Utilities 2019 - SS_Manhole
Calistoga Utilities 2019 - Roads
Calistoga Utilities 2019 - W_Pipe
City of Calistoga
Calistoga Utilities 2019 - SD Conduit
Caltrans
City of Calistoga
Calistoga Utilities 2019 - SS Lateral
Calistoga Utilities 2019 - SS Conduit
City of Calistoga
3/28/2025, 9:27:50 AM
0 0.01 0.03 0.06 mi
0 0.02 0.04 0.09 km
1:2,257
ArcGIS Web AppBuilder
Pictometry International, Maxar, Microsoft |
ATTACHMENT 3
EXHIBIT B Item #7.3.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Rena Lariz, Human Resources Manager
Meeting: City Council - May 20 2025
Subject: AB 2561 -Vacancy and Recruiting Efforts
DESCRIPTION:

Human Resources Vacancy Presentation
RECOMMENDATION:

Receive the Presentation
SUMMARY:

This staff report responds to the requirements of Assembly Bill (AB) 2561, which mandates that public agencies present the status of their vacancies in a public hearing before their governing body at least once per fiscal year. The purpose of this report is to provide an overview of the current staffing vacancies within the City of Calistoga, highlight the agency’s efforts to recruit qualified candidates, and discuss improvements made to our hiring and retention processes.

As of April 25, 2025, the City of Calistoga has three (3) vacancies: one Fire Engineer, who has been identified and is currently undergoing a background check; one Dispatcher; and one Police Officer.

The Dispatcher and Police Officer positions are currently on hold.

Over the past year, the City has made significant strides in improving its recruitment and retention efforts. These efforts have led to an increase in the number of qualified applicants and a reduction in the time it takes to hire. The City has expanded its recruitment advertising to include several platforms such as LinkedIn, Indeed, and job-specific sites, which has greatly increased the visibility of open positions. In addition, a streamlined recruitment process has been implemented, including the use of an online onboarding system called Vector Solutions, which has contributed to a faster and more efficient hiring process.

Retention has also been a key focus. To enhance employee engagement, we partnered with the Centre for Organizational Effectiveness to provide leadership training and professional development programs. These initiatives, along with team-building activities such as Color and Style training, holiday celebrations, and employee gatherings, are intended to foster a more positive work environment. Additionally, we established a Recognition Team to help strengthen employee morale, increase job satisfaction, and promote a supportive, cohesive workplace culture.

Compared to prior years, the City has made substantial progress in reducing vacancies and improving the speed of hiring. In the past year, we have successfully filled every open position, demonstrating the effectiveness of our recruitment strategies. As we look ahead, the implementation of the new ERP System will further improve our ability to track key performance indicators (KPIs), Item #7.4.

such as time-to-hire, which will allow us to monitor and enhance our hiring processes even more effectively.

FINANCIAL IMPACT:

Preparation of the report required staff time.

CEQA STATUS:

Not Applicable
APPROVAL(S):

Mitch Celaya, Assistant City Manager Approved - May 13 2025 Connie Cardenas, Admin. Services Director Approved - May 13 2025 Laura Snideman, City of Calistoga | City Manager Approved - May 13 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 14 2025 Item #7.4.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - May 20 2025
Subject: Appointments to the Fairgrounds Advisory Committee DESCRIPTION:

Consider Adopting a Resolution Confirming the Mayor's Appointments to the Fairgrounds Advisory Committee.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

Pursuant to Government Code § 40605 the Mayor, with the approval of the City Council, shall make all appointments to boards, commissions, and committees.

The fairgrounds committee will provide ongoing advice, research and recommendations to the City Council regarding matters of the Fairgrounds. This committee will be assigned tasks to assist with and carry out at the direction of the Council. The Committee will be made up of five community members and two Council Liaisons. Applicants must reside within the Calistoga School District boundaries. Meeting days and times will be decided at a later date.

Fairground Advisory Committee Member Nominees:
 David Gates
 Karen Jensen
 Shane Pavitt
 William Squire
 Hal Taylor
FINANCIAL IMPACT:

None
CEQA STATUS:

This item is exempt.

ATTACHMENT(S):

Draft Resolution 5.20

FG APPS - REDACTED

FG APP REDACTED
Item #8.1.

FG APP REDACTED
APPROVAL(S):

Laura Snideman, City of Calistoga | City Manager Approved - May 13 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - May 13 2025 Item #8.1.

RESOLUTION NO. 2025–0XX
ADOPTED MAY 20, 2025

RESOLUTION OF THE CITY OF CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA CONFIRMING THE MAYOR’S APPOINTMENT TO THE FAIRGROUNDS

ADVISORY COMMITTEE
WHEREAS, California Government Code Section 65300 states that the Mayor, with the approval of the City Council, shall make all appointments to boards, commissions, and committees; and
WHEREAS, the State of California has adopted the “Maddy Appointive List Act”, which requires the preparation of a list of all regular and ongoing commissions and committees appointed by the local legislative body. The Act also requires public notice to be given anytime a vacancy occurs on any of these ongoing bodies; and
WHEREAS, the City Council wishes to utilize the largely untapped reservoir of talent which exists among the citizenry; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Calistoga hereby confirms the Mayor’s appointment of David Gates, Karen Jensen, Shane Pavitt, William Squire and Hal Taylor to the Fairgrounds Advisory Committee and XXXXXXXXXXXX and XXXXXXXXXXXX as Council Liaisons.

PASSED, APPROVED AND ADOPTED this 20TH day of May 2025. I, YUDIANA GALVAN, INTERIM CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #8.1.

bll Y U!“ bALISTOGA
“EOENED
Elgardsand Commissions Application
MA“0 1 ll!
.
i Gallstoga Citizens are encoMeQto serve on the various City commissions, Applications will be reviewed and interviews may be scheduled with the City Council, Commission appointments are made at a regular meeting of the City Council:

Application is for :

City Active Transportation
Napa County ActiveTransportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa CountyLibrary Commission
City Planning Commission
Other: Calistoga Fairgrounds Committee
Name: A/ViE Y CWiST/NE D—
Last First MI.

Telephone
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Home Adre--. C24L [3736/51 (4’7 6/79/ S7 5‘
MailingAddress: %%
Business Address: K Occupation: ’ M
Are you a resident of the City of Caiistoga? 253 Years of Residency: (2/51? if not, do you reside within the Calistoga Joint Unified School District? List any other boards or commissions on which you have or currently serve a d the years of service:

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Education and/or related background: may ?
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Licenses or special certi?cates held:

List any Organizations you belong to (professional. community, services etc):

Item #8.1.

State speci?cally why you wish to serve, why you believe you are quali?ed for the position and what you may contribute to the group:

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R ences (Include\L/ vain—2., / /‘
n e and daytime phone number: (1) m
i am willing to share my personal email address and phone(8%I mber with the public during my appointment on the Board or Committee: g Yes No
Disclosure and Re ulato Re uirements
Within 30 days of appointment, all members willbe required to ?le an Assuming Of?ce Statement of Economic Interests (Form 700) and annual reporting after that. Statements of Economic lnterest provide information to the public about a member‘s personal financial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential conflicts of interest. Allmembers will also be required to take 2 hours of AB 1234 Ethics Training and Brown Act Training every 2 years.

Please initial to indicate you understand the requirements if appointed:

CA I understand and will fulfillthe Statement of Economic interest requirement in a timely manner. I C
(X understand and willfulfillthe AB 1234 Ethics Training requirement in a timely manner. " A l understand and willful?llBrownAct Training requirement in a timely manner. 4 it i understand that failure to ful?llthese requirements may result in being removed.

I have suf?cient time to devote tot his responsibility and plan to attend the required meetings if I am appointed and l acknowledge thatl have read and understand the disclosure and regulatory requirements.

Applicant Signature Date
Completed applications should be submitted to the City Clerk - 1232 Washington Street, Calistoga CA94515 or by email to [email protected] - Questions to 707-942-2807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissions. Applications will be reviewed and interviews may be scheduled with the City Council. Commission appointments are made at a regular . . , meeting of the City Council.

Application Is for :

City Active Transportation
Napa County Active Transportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
2' Calistoga Fairgrounds Committee other:

Name: PL‘CZE‘K £14K7" £-
Last First
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Telephon '
_
Cell Home
Home Actress ”Wart/1E2. A1149}
Mailing Address: Sum Q _
Business Address: / Occupation: Refit/?!N715”un?t”!IM'” 1765
/
Are you a resident of the City of Calistoga? Wig Years of Residency: )'{ if not, do you reside within the Calistoga Joint Uni?ed School District? Listany other boards or commissions on which you have or currently serve and the years of service:

Education and/or related background: lh A.Ew’é “4‘7
Licenses or special certi?cates held: MEL-"ANP}(In?nc?r's A; A’s/Lgr024]? A2;
A
List any Organizations you belong to (professional. community. services etc.):

Item #8.1.

State specifically why you wish to serve, why you believe you are quali?ed for the position and what you may contribute to the group:
ani/i‘/o{en/ram 741Mfairy/VangCmnrfle. Aware:I) flare 5737"LILY;05 tw?/‘I—ucfiok/{e/lf/L’vw?07’9”"“5‘; ('34 fllfk’rW/OWE 231“)“4%,th 10“}Ma» 5' M. an . 5/ b [,9 '14th [Izm/ m grim: mmw» ate/4,45 r4” :3»? [t14 74/?2M?wa/?wc/eamalgam.” 371.:sz?e haze.

References (include name and daytime phone number: (1) kLBnN bc‘fk/t (ml/om M <
I am willing to share my personal email address and phone number with the public during my appointment on the Board or Committee: Yes X/ No
Disclosure and Re ulato Re uirements
Within 30 days of appointment, all members willbe required to ?le an Assuming Of?ce Statement of Economic Interests (Form 700) and annual reporting after that. Statements of Economic Interest provide information to the public about a member's personal ?nancial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential con?icts of interest. Allmembers willalso be required to take 2 hours ofAB 1234 Ethics Training and Brown Act Training every 2 years.

Please initial to indicate you understand the requirements if appointed:

X I understand and willful?llthe Statement of Economic interest requirement in a timely manner. I K understand and willful?llthe AB 1234 EthicsTraining requirement in a timely manner.

X i understand and willful?llBrown Act Training requirement in a timely manner.

Y l understand that failure to ful?ll these requirements may result in being removed. l have suf?cient time to devote tot his responsibility and plan to attend the required meetings if I am appointed and i acknowledge that i have read and understand the disclosure and regulatory requirem nts.
7%.“ 24 31/3123"
Applicant Signature Date
Completed applications should be submitted to the City Clerk — 1232 Washington Street, Calistoga CA 94515 or by email to [email protected] — Questions to 707-942-2807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizensare encouraged to serve on the various City commissions.Applicationswillbe reviewedand interviewsmay be scheduled with the City Council. Commission appointments are made at a regular ' f h
- -_
Appllwran istar: "159""90 t e City COUHGII
CityActive Transportation
:1 Committee City Green Committee 3 Napa County Active Transportation Committee City Housing Advisory Committee D Napa County Mosquito Abatement Board Napa County Library Commission
City Planning Commission
V Calistoga Fairgrounds Committee Other:

Name: Benjamin James S
l ?st First MI I
Telephor Email.

Call Home
Home Adresm Stree‘:
.\ Mailing Address: DAME
Business Address: Occupation: Ownerl Shaw Plumbing
Yes 24 Are you a resident of the City of Calistoga? Years of Residency:

It not. do you reside within the Callstoga Joint Uni?ed School District? List any other boards or commissions on whichyou have or currently serve and the years of service:

Calistoga Fairgrounds Foundation
Education and/or related background: GED
Licenses or special certi?cates held: C-36 plumbing license. HAMradio License Calistoga CERT team , FEMA ICS-100
Listany Organizations you belong to (professional. community, services etc.):

Cal Camber,CERT,
Item #8.1.

State speci?cally why you wishto serve.why you believe you are quali?ed for the position and what you may contribute to the group:
lwish to sews the community to help get the teirgrwnd back to whet is was and where can be in the future Be bullnees Wrist and a plumbingmmcmrl am Dalila I have a lot in mum to tile group. lain verytemiilarwith buildingconntmtion Ihive already volunteeredmany hours and donated materialsto help notWe SCAM.l kinkforwardin bringing"in feimmunahealth We.

References (include name and daytime phone number: (1)Charlle Sakai- (2)SuzanShaw-‘
I am willingto share my personal email address and phone number with the public during my appointment on the Board or Committee: I/ Yes No
Disclosure and Regulatory Reguirements
Within 30 days of appointment, all members willbe required to ?le an Assuming Ofiice Statement of EconomicInterests(Form 700) and annual reporting after that. Statements of Economic Interest provide information to the publicabout a member’s personal ?nancialintereststo ensure allmember contributions to the committee are inthe best interest of mecommunity and serve as a reminder of potential con?icts of interest. Allmembers willalso be required to take 2 hours ofAB 1234 Ethics Training and Brown Act Training every 2 years.

Please initialto indicate you understand the requirements if appointed:

BB I understand and willful?llthe Statement of Economic Interest requirement in a timely manner. i EB understand and willful?llthe AB1234 Ethics Training requirement in a timely manner.

JB Iunderstand and willful?llBrown ActTraining requirement In a timely manner.

JB i understand that failure to ful?llthese requirements may result in being removed.

I have sufficient time to devote tot his responsibility and plan to attend the required meetings if I am appointed and I acknowledge that i have read and understandthe disclosureand regulatory require en
2/24/2025
Date
Completed applications should be submitted to the City Clerk — 1232 Washington Street. Gallstoga CA 94515 or by email to ygaivanQGaiistoggcagov — Questions to 707-942-2807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissmns Applications willbe revtewed and interviews may be scheduled with the City Council. Commission appointments are made at a regular _
7 meeting of the City Councilr
Application is tor :

CityActive Transportation
Napa County Active Transportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
Y Calistoga Fairgrounds Committee O‘heri
Name: Ei'lievt EVIL
Last First MI,
l I n
Telephone: Email: _ , , L
ell Home u
HomeAdress:_ _I’\ I \ I Cdill?'i'aqdci I 5A 7495
m
MailingAddress:_ 64mg; to CA ‘1 ‘
i .l . V '
Business Address:
.— _
_ i.SanAnselmo Occupation: LAMIS‘JXFG. #:Iai/I1%
Are you a resident of the City of Caiistoga? Far—5i Time, Years of Residency: 5 It not: do you reside within the Calistoga Jomt Uni?ed School District? Listany other boards or commissions on which you have or currently serve and the years of service:

Wu) ‘1.3mm! melanin/rt Cfmtewgv?wieremis77651244 Sami’juuu‘su Education and/or related background: MaWP-rmaniaiv‘EJ364155 Ach/iit’eiue.

Licenses or special certi?cates held: Chili/origi225]. LdA/iof?caqs Amp/L?'rz‘ H3774.

List any Organizations you belong to (professional, community. services etc): A5LA 6FMOT’iA4 was 3w Comtut-?es14%?“sz C?W-pvvvieélrts
‘ Auiwmaw941+50 Willi“?
Item #8.1.

State speci?cally why you wish to serve.why you believe you are quali?ed for the position and what you may contribute to the group:
1—itvaTinsCowman-3T, moiVim/11’.) VELi'iirairigve ii/um ziéei'gwwi Mam/ii, WineryWrateii’sliANmVauép
References (include name and daytime phone number: (1) Dongiax ‘iiiizvna (2) 'l' r amt
i am willingto share my personal email address and phone numberwith the public during my appointment on the Board or Committee: E Yes No
Disclosure and Regulatory Reguirements
Within 30 days of appointment. all memberswill be required to ?le an Assuming Of?ce Statement of Economic Interests (Form 700) and annual reporting after that. Statements of Economic Interest provide information to the public about a member’s personal ?nancial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential con?icts of interest. All members will also be required to take 2 hours OMB 1234 Ethics Training and Brown ActTraining every 2 years.

Please initialto indicate you understand the requirements if appointed:

I understand and willful?ll the Statement of Economic interest requirement in a timely manner. I understand and willful?ll the AB 1234 Ethics Training requirement in a timely mannerl I understand and will ful?ll Brown Act Training requirement in a timely manner. +understand that failure to fulfillthese requirements may result in being removed.

I have suf?cient time to devote tot his responsibility and plan to attend the required meetings ifl am appomted and I acknowledge thatl have read and understand the disclosure and regulatory requirements
/ £24” @224 341W?
Applicant Signature Date
Completed applications should be submitted to the City Clerke 1232 Washington Street, Calistoga CA 94515 or by email to ygalvachalistooacago — Questions to 707-9422807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissions. Applications will be reviewed and interviews may be scheduled with the City Council. Commission appointments are made at a regular . . . meeting of the City Council.

Application Is for :

City Active Transportation
Napa CountyActive Transportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
Other: [Z Calistoga Fairgrounds Committee
Name: QAIZEJ/ 4/52? M
Last/ First MI.

Telephone:

Cell Home '/
Home Adres: (7,616;Wa
Mailing Address: QJIMF
Business Address: [1;& Occupation2§ i4ya nggcé
Are you a resident of the City of Calistoga? [59$ Years of Residency: 3 5 if not, do you reside within the Calistoga Joint Unified School District? £2 3f 1W2COW List any other boards or commissions on which you have or currently serve and the years of service:
;
Education and/or related background: (@5/4/7f Wéjme??
Licenses or special certificates held:

List any Organizations you belong to(p(rofessicnal, community, services etc. ):

Cc/aAm/5 [7M4i/aWe],
Item #8.1.

State specifically why you wish to serve, why you believe you are quali?ed for the position and what you may contribute to the group:
$111MI’D/Jada ’7éM//q 14 4/6424 600/774/1’74; 925W6
I Adm-)6bae/Zmug/(zed /»/7Ma?g/ 24¢7§w?m?rouaux
Mc/uz/mq 8/6475—QVEJKG/amaé .from;t/OC/efS/o/a0,1 12
4/7
”?
References (include name andv daytime phone number: (1)JU;Io/'/eF6/e/g (3&5;er ZLgobe—z _.

I am willing to share my personal email address and phone number with the public during my appointment on the Board or Committee: Yes 12 No
Disclosure and Re ulato Re uirements
Within 30 days of appointment, all members will be required to file an Assuming Of?ce Statement of EconomicInterests (Form 700) and annual reporting after that. Statements of Economic Interest provide information to the public about a member’s personal ?nancial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential conflicts of interest. Allmembers willalso be required to take 2 hours ofAB 1234 Ethics Training and Brown Act Training every 2 years.

Please initialto indicate you understand the requirements if appointed:

I understand and willful?ll the Statement of Economic Interest requirement in a timely manner. I understand and willful?ll the AB 1234 Ethics Training requirement in a timely manner.

I understand and willful?ll Brown Act Training requirement in a timely manner.

I understand that failure to ful?ll these requirements may result in being removed. l have sufficient time to devote tot his responsibility and plan to attend the required meetings ifl am appointed and l acknowledge that l have read and understand the disclosure and regulatory requirements.
3 ' / ercpts"
Applicant Si Date
Completed applications s ould be submitted to the City Clerk — 1232 Washington Street, Calistoga CA 94515 or by email to ygalvan@calistogacatgov » Questions to 707-942-2807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application

RECEIVED
MAR03 2025
Citizens are encouraged to serve on the various City commissions. Applications will CI
e
of
revuewe Caliséggg
interviews may be scheduled with the City Council. Commission appointments are made at a regular . , meeting of the City Council.

Application is for:

City Active Transportation
Napa County Active Transportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
y Calistoga Fairgrounds Committee Other:

Name: Cole Dana W
Last First MI.

Telephone:
_—_ I AA A_ A I
cum...
- - : -
"
Cell Home
HomeAdress.
‘ ‘ '“ F * " * "" '* o
‘:,Calistoga CA 94515
Mailing Address: same
Business Address: Occupation:

Are you a resident of the City of Calistoga? yes Years of Residency: 38 If not, do you reside within the Caiistoga Joint Unified School District? List any other boards or commissions on which you have or currently serve and the years of service:

CJUSD Board of Trustees 2005-2010; Napa County Fair Association, 2015-2019 _ BS. (1977) and MS. (1979) Forestry and Fire Science. UC—Berkeley. Education and/or related background:

Retired after 30 years as a Cal Fire forester and chief of?cer. . . , California Registered Professional Forester License #2239 Licenses or spectal certi?cates held:

U.S, Fire Administration National Executive Fire Of?cer (2001) Listany Organizations you belong to (professional, community, services etc):

Society of American Foresters; National Executive Fire Officer Society.

Item #8.1.

State specifically why you wish to serve, why you believe you are quali?ed for the position and what you may contribute to the group:

Experience with emergency operations on the fairgrounds since 1982.

Served in volunteer givemanoe role at fairgrounds for many years, including NCFA Board during last years of operation, Retain historical.?nancial.and planning records. and knowledge of the property's operational history that would contribute to the group.

References (include name and daytime phone number: (1) GdM /?17LZ7. (2) m Fl 0,, .,, ,,,é
I am willing to share my personal email address and phone number with the public during my appointment on the Board or Committee: I/ Yes No
Disclosure and Regulatory Requirements
Within 30 days of appointment, all members willbe required to file an Assuming Of?ce Statement of Economic Interests (Form 700) and annual reporting after that. Statements of Economic Interest provide information to the public about a member‘s personal ?nancial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential con?icts of interest. Allmembers willalso be required to take 2 hours ofAB 1234 Ethics Training and Brown Act Training every 2 years.

Please initialto indicate you understand the requirements if appointed:
{70 I understand and willfulfillthe Statement of Economic Interest requirement in a timely manner. I DC understand and willful?llthe AB1234 Ethics Training requirement in a timely manner.

DC I understand and willful?ll Brown ActTraining requirement in a timely manner.

V[/ I understand that failure to ful?llthese requirements may result in being removed.

I have sufficient time to devote tot his responsibility and plan to attend the required meetings if I am appointed and I acknowledge that I have read and understand the disclosure and regulatory requirements.
- m ' .GLZ/ “Lieszlé/
Applicant Signature Date
Completed applications should be submitted to the City Clerk — 1232 Washington Street, Calistoga CA 94515 or by email to [email protected] — Questions to 707-942-2807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissions, Applications will be reviewed and interviews may be scheduled with the City Coundl. Commission appointments are made at a regular Wen,“ is W
_ meeting of the City Council.

City Active Transportation
E Committee City Green Committee
l: City Housing Advisory Committee
D Napa County Active Transportation Committee
El Napa County Mosquito Abatement Board
D Napa County Library Commission I: City Planning Commission Multistage Fairgrounds Committee Other.

Name: F-"is WyeH M
Last First MJ.

Telephone: _
’
' Email;
Cell Home
Home Adress:

MailingAddress: I w
’ ,
Business Address: ogwpa?m; L a n 5 H a c Ha A
Are you a resident of the City of Calistoga? ‘4"3 Years of Residency: 1 :1'
‘ '
if not.do you reside within the Calistoga Joint Uni?ed School District? List any other boards or commissions on which you have or currently serve and the years of service:

Educationandlorrelated background: Mink Sc 1w“ , Patina—«J mothd: mm] Ha"- wmha‘ ‘~
‘ Lv?‘k. WW“ Ce wh<tlvc?tm IrlSlf uv'k , vias?tvd rliahd uuk/kugdd}, Licenses or special certi?cates held:

List any Organizations you belong to (professional, community, services etc):
(IL lls’o?l‘rhrywml) Gnu-thh‘an
Item #8.1.

State speci?cally why you wish to serve, why you believe you are quali?ed for the position and what you may contribute to the group:

Tu wt, +1“ un?n?kh-A .p um] will and fuel”); MAD“. him
?rewall-«*1, q-J mam, mrrc “A on £?qwundL’HJ ulu?- '1 luv-l _"€ Anal} («Arjoml VLFAO? JCS£IV¢Ii to Qlfkflltht<>
References (include name and daytime phone number (1) Em. A“. 1 A In . (2) Put 0...!»
l am willing to share my personal email address and phone number with the public during my appointment on the Board or Committee: E’Yes No
Disclosure and Regulatory Reggiremems
\Mthin 30 days of appointment. all members willbe required to ?le an Assuming Of?ce Statement of Economic Interests (Form 700) and annual reporting after that Statements of Economic Interest provide information to the public about a member’s personal ?nancial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential con?icts of interest All members will also be required to take 2 hours of AB 1234 Ethies Training and Brown Act Training every 2 years
Please initial to indicate you understand the requirements if appointed:
wF l understand and willful?llthe Statement of Economic Interest requirement in a timely manner. I V/P understand and willful?ll the AB 1234 Ethics Training requirement in a timely mannert wF i understand and willful?llBrown Act Training requirement in a timely manner. wF i understand that failure to ful?llthese requirements may result in being removed. l have sut?oient time to devote tot his responsibility and plan to attend the required meetings if Iam appointed and I admowledge that l have read and understand the disclosure and regulatory requirements.
3‘ H—in!
' Applicar? Signature Date
Completed applications should be submitted to the City Clerk— 1232 Washington Street. Calistoga CA 94515 or by email to ygalvan@calistogaca,go —Questions to 707-942—2807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissions. Applications will be reviewed and interviews may be scheduled with the City Council. Commission appointments are made at a regular , . , meeting of the City Council.

Application is for :

City Active Transportation
Napa County Active Transportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
V Calistoga Fairgrounds Committee Other:

Name: Frediani, Liza, M
Last First MI.

Telephone. cum
Cell Home
HomeAdre< ', Calistoga, Ca 94515
', Calistoga, Ca 94515
Guest Relations
Mailing Address:

Business Address: Occupation:

Are you a resident of the City of Calistoga'? yes Years of Residency:
if not, do you reside within the Callstoga Joint Uni?ed School District? List any other boards or commissions on which you have or currently serve and the years of service:

Education and/or related background: callStOQaJunlor Senior ngh SChOOI Licenses or special certi?cates held: FOOdSafety Management Cetl?cation List any Organizations you belong to (professional, community, services etc):

Lincoln Avenue Brewery, LocalQ 707
Item #8.1.

State speci?cally why you wish to serve, why you believe you are quali?ed for the position and what you may contribute to the group:

As a Calistoga graduate and resident, l have been longing to see the fairgrounds continue to serve our community and bring everyone together. As a large tourist attrraction as well as local history for nur town. I would like to help restore it to its former glory and more.

References (include name and daytime phone number: (1)RObSerenl (2) Melody Norris
i am willing to share my personal email address and phone number with the public during my appointment on the Board or Committee; 6’ Yes No
Disclosure and Regulatory Requirements
Within 30 days of appointment, allmembers willbe required to file an Assuming Of?ce Statement of Economic interests (Form 700) and annual reporting after that. Statements of Economic Interest provide information to the public about a member‘s personal financial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential con?icts of interest. Allmembers willalso be required to take 2 hours ofAB 1234 Ethics Training and Brown ActTraining every 2 years.

Please initial to indicate you understand the requirements if appointed:

LF A Q l understand and willfulfillthe Statement of Economic interest requirement in a timely manner. l LF ‘5‘? understand and willful?ll the AB 1234 Ethics Training requirement in a timely manner.

LF 1.g i understand and willful?ll Brown Act Training requirement in a timely manner.

LF 1'Q, l understand that failure to ful?llthese requirements may result in being removed. 4 l have sufficient time to devote tot his responsibility and plan to attend the required meetings if I am appointed and I acknowledge that I have read and understand the disclosure and regulatory requirements.
ggzagraham» 3i‘3\ 3‘3
Applicant Signature Date
Completed applications should be submitted to the City Clerk — 1232 Washington Street, Calistoga CA 94515 or by email to y" 11m, — Questions to 707-942-2807
Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissions. Applications willbe reviewed and interviewsmay be scheduled withthe City Council. Commission appointments are made at a regular . _ . meeting of the City Council.

Application is for :

CityActive Transportation
Napa County Active Transportation Committee
Committee City Green Committee
Napa County MosquitoAbatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
./ Calisloga Fairgrounds Committee Other:

Name: Garwacki Richard D.

Last First MI.

Telephone, ._...u...

Cell Home
Home Adress: t Calistoga, CA 94515
Mailing Address:

R A n M A F I
1’CA 94515
Business Address: Same as above Occupation: Business Owner Are you a resident of the City of Calistoga? Yes Years of Residency:
10+
if not, do you reside within the Calistoga Joint Uni?ed School District? List any other boards or commissions on which you have or currently serve and the years of service:

Member &Chairman of the Hohnert Park Cultural Arts Commission -10 years Educationand/or related background:

See Attachment A
,
i
.

Licenses or special certi?cates heid:

None except various thank you notes, letters of apprec ation, and recognition of work and contributions.

List any Organizations you belong to (professional, community, services etc):

See Attachment B
Item #8.1.

State speci?cally why you wish to serve, why you believe you are quali?ed for the position and what you may contribute to the group:

See Attachment C
References (include name and daytime phone number: (1)Danle"e Wllde I (2) Michael Sterida
I am willing to share my personal email address and phone numberwiththe public during my appointment on the Board or Committee: I/ Yes No
Disclosure and Regulatog Rguirements
Within30 days of appointment, all members willbe required to ?le an Assuming Of?ce Statement of Economic Interests (Form 700) and annual reporting after that. Statements of Economic Interest provide information to the public about a member‘s personal ?nancial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential con?icts of interest. Allmembers will also be required to take 2 hours OMB 1234 Ethics Training and Brown Act Training every 2 years.

Please initialto indicate you understand the requirements if appointed:
rdg I understand and willful?llthe Statement of Economic Interest requirement in a timely manner. I rdg understand and willful?llthe AB1234 EthicsTraining requirement in a timely manner. rdg I understand and willful?llBrownActTraining requirement in a timely manner. rdg I understand that failure to ful?llthese requirements may result in being removed.

I have suf?cient time to devote tot his responsibility and plan to attend the required meetings if I am appointed and lacknowledge that I have read and understand the disclosure and regulatory requirements.

Richard Garwacki 3/14/2025
Applicant Signature Date
Completed applications should be submitted to the City Clerk - 1232 Washington Street. Calistoga CA 94515 or by email to ygaivan@calistmacagov — Questions to 707-942-2807 Item #8.1.

March 14, 2025
T0: Yudiana Galvan
FROM: Richard Garwacki
RE: Fairgrounds Committee Application
Good Day:

Follows are Attachments A, B, & C for my Fairgrounds
Committee Application.

Please let me know ifI can provide any further information.

Thank you,
Attachment A-Education/or related background
In my 45 year career I have designed, produced, and
managed more than 3500 events & experiences for the
general public, corporate & private clients, and non-profit organizations.

This wide range of clients included The Rolling Stones, The San Francisco Baseball Company, & Martha Stewart among
many others. The number of attendees & guests for such
events scaled between 20 to 20,000.

Item #8.1.

For further background please refer to my
Voices/Perspectives Article in the Calistoga Tribune dated August 23, 2024 titled “ Fairgrounds; Build It & They Will Come.”
Attachment B-List any organizations you belong to
(professional, community services, etc.)
I served for 10 years as a Board Member and Chairman of the Rohnert Park Cultural Arts Commission; member of
Meeting Professional International (MP1), & San Francisco Convention & Visitors Bureau ( SF Travel).

Attachment C-State specifically why you wish to serve,
why you believe you are qualified for the position, &
what you may contribute to the group.

I love Calistoga. My family & I were frequent visitors in the 80’s & 90’s to Calistoga. We would “go over the hill”, while we lived in various parts of Sonoma County and I commuted to San Francisco. $3.50 pool fees at Indian Springs while watching the gliders overhead still holds special memories.

We moved here 10 years ago for our next chapter in life is a dream come true. Calistoga has helped us make memories
for over 40 years. I wish to repay and contribute to the gifts that Calistoga, the town, the people, businesses, and spirit have given us.

Item #8.1.

As an expert in public assemblage with a strong background in marketing, design, & entertainment I offer a unique
perspective to aid in the development and success of the Calistoga Fairgrounds.

It may be of interest that n my career I also produced a number of events featuring “carnival experiences" for
corporate clients. Included was a thank you event for 500 of EBays’ top sellers hosted in San Francisco; a two day event in La Jolla at the Del Mar Fairgrounds for 1500 guests for a 24 Hour Fitness National Sales Meeting. Another event where we brought in authentic carnival rides and games (many
rides purchased from Michael Jackson’s Neverland Ranch), Fair Food, & audience amusements was an event for
OSISoft’s 1200 staff and guests held on Pier 14 on the San Francisco Waterfront.
1 am helping to kickstart the building and operation of a “Community Dog Park" to be located at the Calistoga
Fairgrounds.

Please refer to my Voices Perspectives article dated January 31, 2025 titled “The need for a community dog park". I’ve also included a summary document “”Calistoga Community
Dog Park Proposal” detailing our efforts to date and plans going forward.

Thank you in advance for your time & consideration in my application for the appointment to the Fairgrounds
Committee. I have the experience, knowledge, and passion to give back to our community in a meaningful way.

Item #8.1.

PAGE l Friday, August 23, 2024
Perspectives
CALISTOGA'nIIBUNE
in my 43-year career I’ve
designed, produced and marketed more than 3500 events
and experiences.

In the 19708 I leased a
150- seat
nightclub
in Key
West and
presented
headline
talent
includ—
ing: Dave
Mason,
Peter
Tosh, Judy Collins and Leon
Russell,
In the 19805 and ‘905 I
worked out of Bill Graham's
original of?ce and managed
Sari Francisco's historic
Fillmore Auditorium and
War?eld Theater. I launched
the Special Events division at
Bill Graham Presents where
I would go on to create and
execute marketing plans and
produce events throughout
the Bay Area [or Fortune 500
companies and for private
clients,
in the early 2000s I started
an experiential event company
for a variety of clients includ»
ing eBay. Martha Stewart and
Genentech.

Based on my background,
I ?rmly believe that we have
a once-in-a—lifetime opportunity — I would even go as far as to call it an obligation — in
develop a plan {or the NApa
Valley Fairgrounds to thrive
both in the short term and for
the generations of residents
and tourists to come.

The successful rebirth of
NVF presents the opportuniRidmrd Gamackl'
ty to help create an inviting
identity for the city.

Whlle past assets have
included the golf course.
speedway, RV park, structures
and the land itself, I believe
that important decisions for
events and projects are based
on research, feelings and
facts.

One consideration I offer
is that in a brave new world,
a “Calistoga Green" could he
developed on this property.

Thlnk elements ofNew York
City’s Central Park, only
Wine Country<style,
Open space, benches, path
ways, dancing wuter foun~
rains, trees, ?owers, sculptures, and more! We are only limited hy our imaginations to
make this a blissful welcoming environment for all.

The main goals' to foster
a greater sense of community and in create a Vibrant
and inclusive atmosphere,
which could be achieved in
an open space that provides
an expanse of greenery in the
heart of Calistoga; a place icr
residents and visitors to relax,
play sports, have picnics or
simply enjoy nature.

We could offer various
recreational activities such as
paddleball,walking, jogging
paths and exercise stations to
encourage physical activities.

We could hold events
throughout the year, including
concerts, festivals, art shows,
movie screenings and fitness
classes.

And we could provide
community engagement
opportunities through volun<
leer progmms, educational
initiatives and community
outreach efforts.

Regular park-goers should
include local residents, visitors, tourists, families, Joggers, dog walkersr artists and more who are attracted by a
diverse range of activities.

Considering funding and
potential income sources for
th?e projects that will pro
vide economic support to the
community will be crucml.

I believe that the path of
self-funding e through city
tourism dollars, the general
fund, or reductions of other
city programs and services —
is ?awed. This piecemeal path
and operation did not work
before What evidence do we
have that it will work now’]
The NVF should support
the city. not the other way
around.

Potential sources to fund
the development of N'VF
include alliances, sponsorships and naming rights. I
have a colleague who is a
Naming Rights and Alliances
Prime Mover. He secured a
$22 million naming rights
deal with our neighbor,
Sears Point, which was then
renamed lnfineon Raceway.

Income from a successful
entertainment properly can be
substantial.

There is a dearth of outdoor facilities in Napa and
Sonoma Counties for desIination weddings, events,
and eelcbralions. But our
Fairgrounds could easily
support two or three events
simultaneously
Income from deals generated with approved caterers,
jFairgrounds: Builditandtheywillcome
other food and beverage
vendors, contractors, and concesstonaires can provide additional and substantial income possibilities.

The city needs more than
additional public meetings or
a survey to move forward. It
would be best to hire a master planning company highly experienced with entertainment properties that could ini» tially come to Calistoga. meet
and discussthoughts with all
interested stakeholders: residents, bnsmesses, city and county of?cials, et at Such a
company would then conduct
exhaustive research to prepare
and present a speci?c stretcgic plan for the development ofthe NVF and its elements
and operation {or the present
and future generations.

A return on investment for
the economic bene?t to the
community will also be a cru»
cial component. This process
would not be inexpensive and
would typically take three to
five months.

If we can make the
Fairgrounds a success, the
social and economic impact
across Northern California
and in particular the counties
ofNapa, Sonoma and Marin,
cannot be overstated.

Do we return to the past or
do we look to the future With
a new “bulld-it—and-Ihey(and
weJ-will—come" model?
Richard Glrwacki is a
Calistogan and the rounder
and promoter of Bark lArts.

He Is writing a book about his
career to be released in 2025.

Item #8.1.

PAGE1 Friday, January 31, 2024 Common TRIBUNE
P t'
l Theneedfora communitydogpark
In the early 2000s my fami— At our peak, we had over 150 can learn about responsible pet it is safe, cmoyabie, and is ly and I lived in Snnuma Coun—
ty with our golden retriever,
Duke, who came froma strong
Alaskan championshipblood-
. - line and had
\. an impres—
sively large
head. True
to his breed,
Duke was
gentle and
carried
himself
like “The
Duke.”
Two of my close friends at
that time wereKevin Butler,
a retired presidentof Marin
Bank, and Bonnie Black,a
businesswornarl active in city
politics and a city council
member. They also had golden
retnevers, and we would often
meet at the largest baseball
?eld in town for our dogs to
play while we socialized.

In 2002.the Ihrceof us
decided to formally establisha
group we calledBest Friends
CanineClub (BFCC). The
goal was to create an off-leash
dog park at the baseball ?eld
We raised funds to enclose
the area, developed rules and
regulations, and managed the
program ourselves, offer
ing free membershipswhile
accepting donations to cover
expenses — which included a
daily rental fee for the ?eld.

Richard Gums/(i
members and on weekends,
30 to 40 dogs of various
breedswould play together.

BFCCis still active today
andWillbe celebratingits
23rd anniversarythis year. I’m
grateful for the lessons learned
throughout thisjourney,
which I‘m happy to share.

A community dog park of—
fers numerous bene?ts for both
pets and their owners, fostering
a vibrant social atmosphere.

First ofall, such a park
provides it safely designed
space for dogs to socializeand
exercise off-leash.This not
onlyhelpsthembum offexcess energy but also promotes
physical health through active
play. Regular exercise can re—
duce behavioral issues in dogs, l
leading to happier pets and
more harmonious households.

Secondly, these parks
foster community engagement. Pet owners can meet
neighbors, share experiences
and form friendshipsbased
on their common interests. i
Thissense of communitycan i
lead to strong local bonds ‘
and collaborative efforts to
maintain and improve the park.

Additionally, a communiIy dog park can serve as an
educational resource. Many
parks host events such as
training sessions.health clinics l
and workshops where owners 1
ownership, training techniques
and health care, enhancing
the well-being of their pets.

Overall, a communitydog
park is a valuable asset that
enrichesthe lives of dogs and
their owners alike. Dogs bene?t from social interactions, which can reduce anxiety and
improve overall temperament.

For owners. spending time
in a natural setting with their
pets can release stress and
encourage physical activrty,
Planning and building a
community dog park involvesseveral key considerationswhich include accessibility, distance from
residential areas, Size and
1 layout. waste management
and fencing and grating.

The facility’s amenities to
keep in mind include seat
mg. shade, water and power
staiions.waste stations.agility
equipment. safety features
. and emergency access
Local involvementwhen ‘
formulatinga maintenance
plan,rules and regulations.
. community guidelines and
sustainability are all important.

Additional factors to consider
include building a business
plan, a social media platform,
sponsorships and ?nancials.

A park requires careful
planning and consideration of
these variousfactorsto ensure
sustainable for both dogs and
their owners. Engagement of
the community throughout
the process is vital for the
park’ssuccess and longevity.

On Friday,Jan. 17,ljoined
a group of fellow dog enthusiasts, which included Clark Mishler and John Gleazer,
to meet with Sheli Wright.
the fairgrounds revitaliza»
tion dlrector Our goal was
to explore the feasibility of
developing a Community
Dog Park on the property.

We spent nearly three hours
inspectingthe site and discussing the project’spotential.

By the end of the meeting,
we were all optimistic about
Whatwe had learned and
possibilities ahead. To share
this information and kicksiari
this initiative, we will hold :i
community meeting for all in—
terested parties on Wednesday.

Feb. 12 from 6 to 8pm. at Palisades Eatery (located at 1414 LincolnAve. in Calistoga).

For further questions aboutthe
event, call 707-837-3834or
email richard@bark4arts com.

Rlchlrd Gamacki is the
rounder and promoter of
Bark 4 Arts, an organization
that links dog lovers. the am:
and good deed events.

Item #8.1.

Calistoga Community
Dog Park Proposal:

A ComprehensiveGuide
Kickstart Pack
Bark 4 Arts/ Richard Garwacki;
Clark Mishler, Mitzi Mishler,
JohnGleazer, SabrinaBoundsall
Item #8.1.

PAGE4 Friday, January 31. 2024 CALIS‘IDGATRIBUNE
Perspectives
ln Ille early 2000s my rami—
ly and I lived in Sonoma Culinry with our golden retriever, Dulce, who carne from a strong
Alaskanchampionship bloodline and had
an impressively
large head.

True In his
breed, Duke
was gentle
and Carried
himself
like “The
Duke."
Two ofmy close friends at
that time were Kevin Butler,
a retiredpmidenl of Marin
Banleand BonnieBlack, a
bushiesswoniaiiactive in city
politics and a city council
member. They also ind golden
removers,and we would o?en
meet at the largest hnrehall
?eld in town for our dogs to
play while we socialized.

In 2002, lhethree ofus
decided to formally establish a
group we called Best Friends
Canine Club (BFCC). The
goal was to create an o?-leaslt
dog park at thebaseball?eld.

We raised funds to enclose
the area, developedrules and
regulations. and managed
the program ourselvesonertrigneememberships while
accepting donatiom to cover
expenses 7 which includeda
dailyrentalfee for the ?eld.

Richard Gan/Hui
At our peak, We had over 150
members and on weekends,
soto 40 dogs of various
breeds would play together
BFCC isstill active today
andwill be celebratingits
23rd anniversary this year. I’m
grateful for the lessons learned
throughout this journey,
which l’n-lhappy to shurc.

A community dog park of»
iers numerous bene?ts for both
pets and theirowners,fostering
a vibrantsocialatmosphere.

First ofall, such a park
provides a safety designed
space for dogsto socialize and
exercise elf-lamb. This not
only helps tllem bum otTexcess energy but also promotes physicalhealth throughactive
play. Regular exercise can re
duce behavioral issues in dogs,
leading to happier pets and
more harmonious households
Secondly, theseparks
rostercommunity engage.
merit, Pet owners Cali meet
neighbors, share experiences
and form ?'iendShipsbiased
on their common interests.

This sense ofmmmunity can
leadto strong localbonds
and collaborativee?'ons to
maintainand improve thepark.

Additionally. a committitydcgparli eanserveasan
educational resource. Many
parks host events such as
training sessions.health clinics
andworkshopswhere owners
can learn ahour responsible pet
ownership, training techniques
and health care, enhancing
the well-being of their pets.

Ovemll, a community dog
park is B valuableasset that
enriches the lives of dogs and
their owners alike. Dogs hene?l from social interactions, which can reduce anxiety and
improve overall temperament
For owners, spending time
in a nalunl setting withtheir
pets can releasestress and
encourage physical activity.

Planning and building
a communitydog parlr
involves several key can.
sideraliollswhich include
accessibility,distancefrom
residentialareas, size and
layout, wiste management
and fencing and gating.

The facility‘s amenities to
keep in mind include sealing, shade.water and power
stations, waste stations, agility
equipment.safety features
and emergency access.

Local involvcmt when
formulating a maintenance
plan, rules and regulations,
community guidelines and
susminabtlltyare all important.

Additionalfactors to consider
include building a business
plan, a social media platform,
sporiaorshipeand ?nancials.

A park requires careful
planning and considerationof
them variousfactors to ensure
Theneedfora communitydogpark
it is sate, enjoyable, and is
sustainable for both dogs and
their owners. Engagement of
the community throughout
the process is vitalfor the
park‘ssuccess and longevity.

On Friday,lath 17,[joined
a group of fellow dog enthusiasts, which included Clark Mishler ind rohn Glcozer,
to meet with Sheli Wright,
the fairgroundsrevitalization director. Our goal was
to explorethe feasibility of
developing a Community
Dog Park on the property.

We spent nearly three hours
inspecting the site Ind discuss.
ing the project‘spotential.

By the end ofthe meeting.
we were all oplirnisticabout
what we had learned and
passibililies ahead. To share
dlls information and kickstarl
thls inltl ive, we will hold a
community meeting for all interestedparties on Wednesday, Feb. 12 from 6 to 8 pm. at Palisades Eatery (located at 1414 Lincoln Ave, in Caustoga).

For further questionsshout the
event, call
erllaill a
Richard Game“ I: IN
founder and promoter of
Em 4 Arts. an organization
that links dog lovlrs. ”I. an:
and good deed evens.

Item #8.1.

Let’smake it happen at '9 the CalistogaFairgrounds!
[Hagu’moslarealidad en el recintoferialde Culistaga!
Palisades Eatery 1414 Lincoln Ave, Calistoga
Wednesday,Feb. 19, 2025 6:00 pm
Miércoles 19 de Febrero de 2025 18:00 h.

A MEETINGTO DISCUSS .a Community
I DogPafli. i jalistoga
*li'ra ducutlr
an parquEcommunitario
paraper’rosenGalistqga
r
For more informationor anyquestions please call
Pam nbrenermds informaciénn cunlquier pregunm,
Iiame a! 707337-3834 D envie un £01120
elecminica en [email protected]
Item #8.1.

Calistoga Community Dog Park Proposal:

A ComprehensiveGuide
INTRODUCTION: The Need for a Thriving Dog Park
Calistogacurrently lacks a dedicated safe space for dogsto exercise and socialize off-leash.

While some residents use publicareas like Heather Oaks Park, school lawns and ?elds, the Fairgrounds, these spots pose risks due to chemical use (eg. Roundup) and lack of designated amenities. A structured dog park would address safetyconcerns, foster community bonding, and support local tourism, especiallyfor RV travelers with pets, PROPOSED LOCATION:

Fairgroundsproperty adjacentto RV Park: A small area has been identi?ed as ideal. (See map on pg. 6) Bene?ts Include:
.Ample Parking: Convenient for locals and visitors.
- Tourist Appeal:Many RV travelers seek dog-friendlystops .Space Potential: Although under I/zacre, it allowsseparate zones for large/small dogs.

DESIGN & AMENITIES
I) Safety 8rAccessibilities
- Durable Fencing
4-feet—highfencingwith 2 double-gatedentry/exits
- Separate Zones
Dedicatedareas for large and smallbreeds
.Surface Materials
Non-Toxic Ground Cover: Well-maintained grass. mulch, or arti?cial turf. - Permeable Surfaces
Enhance drainage and reduce water use.
2) Eco-Conscious Practices
.Chemical-Free Maintenances
Ban Roundup;Use eco-friendlyweed/pest control.
4 Item #8.1.

.Drought-Resistant Landscaping
Native plantsto conserve water and support local ecosystems. 3) Comfort 8: Convenience
- Shade Structures: Trees, umbrellas, or shade sails.
- Hydration Stations: clean water fountains/bowls,
- Seating: Sturdybenches, tables, chairs(no white plasticchairs please) 4) Play&Equipment
- Agility Equipment
Tunnels, ramps, and jumps for mental stimulation,
5) Waste Stations
.Biodegradable bags,trash cans, and cleanuptools.

RULES 8: SAFETY PROCEDURES
.Clear Signage
Multilingualrules on leashpolicies,aggressivemanagement, and waste disposal. .Membership System
Free registration requiring owner/ dogdetails (kept con?dential) - Prohibitions
No intact dogs, dogsin heat, 8: no aggressivedogs.

COMMUNITY INVOLVEMENT & SUSTAINABILITY
.Oversight committee
Volunteer-led group to helpenforce rules, resolve con?icts, and gather feedback. .Localpartnerships
Collaboratewith 60+ potentialallies(retailers. wineries, nonpro?tsaccommodations, nonpro?ts) for funding and advocacy.
.Digital Presence: Website/social media for updates,volunteer recruitment, and event promotion.

FINANCIAL & OPERATIONAL PLAN
- TransparentBudgeting:

Track donations/expenses via a dedicated ?nancial queen or king. 5 Item #8.1.

Potential Dog Park Locations at the Calistoga Fairgrounds ‘
' '
" n
- --
'. POTENTIAL DOG PARK LOCATIONS
Item #8.1.

- Grant Opportunities:

Pursue eco-friendlyand community developmentgrants.

A PERSONAL COMMITMENT from Richard Garwacki
A dog/peopldarts business owner and founder of Sonoma County’s23-year-oldBest Friends Canine Club, spearheadsthis initiative, His vision blends passion with practicality,leveraging 45 years of event/marketing expertise and community networks.

CONCLUSION: Together We Can Build It!
While ambitious.this park promises to enhance Calistoga’squalityoflife for residents, visitors, and their pets. By prioritizing safety,sustainability. and inclusivity,we will create a vibrant hub that re?ects our love of dogs and community.

Jointhe Movement:

Volunteer, donate, or share ideas.

Let'smake Calistogaa model for pet-friendlytowns!
“Thinkbig, act with love,dig-in and remember. this Community Dog Park is more than a space,it’sa legacy."
February 2025
NEXT STEPS:

Website is coming soon. For updates and informationpleaseContact the membersof our “kickslart pack”listed on the cover page. Togetherwe’llunleash Calistoga’spotential Item #8.1.

PAGE2 Fnday, February 23, 2025 CALISTOGATRIBUNE

NEWS IN BRIEF
Tails was at dog park meeting
Lat! Wtduslam comnw
any numbers pm 111Palisades
Enmy to discuss III: pounn‘a:fur a dog pm at the Calismga Fairgrulmls. Rvughly 20 pwpk Imndad, including
Mayor Donald William Ind
found/member Scull Coop”.

Pinuml above: Even! organizermam Gamaclu‘ (right)
speak: m utendm. Lr?:

AM Man: ml her dag. Call,
ll'sttn inter-Hyat the main;
mm: W wanm Mama
Item #8.1.

A‘ ive‘Transportation
: Committee City Green Committee
Napa County MosquitoAbatementBoard
City Housing Advisory Committee
Napa County Library Commission i City Planning Commisston y Calistoga Fairgrounds Committee 01h”:

Name: DaVId Gates L
Last First M.l.

Telephone:

Cell Home the Ime
Home Adress: l
MailingAddress: :8 94506
Business Address- same Occupation: retired design business owner '
. 5.5 Are you a resident of the City of Callslog.za’?°"e[he 60 ""8 Years of Residency:

If not, do you reside within the Calistoga Joint Uni?ed School District? YES List any other boards or commissions on which you have or currently serve and the years of service:
design review board for city of sari ramon” 8 years..been on several boards in several cities '7‘ Item #8.1.

:ltheoommunities vision of a qrand but realistic plan.My professional practice wasfocused on this ‘7 type of design...i am retired and welcome the chance to give b‘ack.. 7 References (include name and daytime phone number: (1) frank rDckwot lauren barrE
i am willing to share my personal email address and phone number with the public during my appointment on the Board or Committee:
1 Disclosure and Regulatory Reguirements
No
Within 30 days of appointment, all members will be required to ?le an Assuming Office Statement of Economic Interests (Form 700) and annual reporting after that. Statements of Economic Interest provide information to the public about a member‘s personal ?nancial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential con?icts of interest.All members willalso be required to take 2 hours of AB 1234 Ethics Training and Brown Act Training every 2 years.

Please initial to indicate you understand the requirements if appointed:
i understand and willful?ll the Statement of Economic Interest requirement in a timely manner. l understand and willful?ll the AB 1234 Ethics Training requirement in a timely manner. i understand and willful?ll Brown Act Training requirement in a timely manner. l understand that failure to ful?llthese requirements may result in being removed. J I have suf?cient time to devote tot hIS responsibility and plan to attend the required meetings ifl am appointed and I acknowledge that I have read and understand the disclosure and regulatory .. i re.-uirem
Item #8.1.

_ CITYOF CALISTOGA
€553: Boards and Commissions Application
Citizensare encouraged to serveonthe variousOllycommissions.Applicationswillbe reviewedand interviewsmay be scheduledwiththeCityCouncil.Commissionappolntmentsare made at a regular Applicationis tor:
meeting oftheCityCouncri.

I: CityActiveTransportation
‘ . 4 E NapaCountyActiveTransportationCommittee
CommitteeCityGreenCommittee
F Na aCoun Mos u‘toAbatementBoard
City HousingAdvisoryCommittee l: p w q I
— CityPlanningCommission I: NapaCountyLibraryCommission Calistoga FairgroundsCommittee Other:

Name:Glover , MichaelP.

Last First M.L
Telephone
Cell Home
,Calistoga,CA 94515
Same
Same
MailingAddress:

Finance Business Address: Occupation:

Are you a resident ofthe City of Calistoga? Y Years of Residency: 12 yr it not.do you residewithinthe Caiistoga JointUni?edSchool District? Listany other boards or commissions onwhichyou have or currently serve and the years ofservice:

Fire Sale Council, 5 years
Educationand/or relatedbackground:MBA,CPA
CAReal Estate Lic. Licensesor special certi?catesheld:

AICPA, ListanyOrganizationsyou belong to (professional.community.services etc‘):

TexasBoardofCPA’s, CaliforinaReal Estate
Item #8.1.

State speci?callywhyyouwishto serve.whyyoubelieveyouare quali?edtorthe positionandwhat youmaycontributeto the group:
i have 309 years at expeririceas a FinancialControllerandCFO,workingwith large Corporations,and Partnerships Exhibitstrong Leadershipandorganizationskillswithkeenilscalrasponsbillty,managing largemidgets.

Share mytalent withthe communityIliveto makeItbetterforallWholiveinCalistoga.

References (includename and daytimephone number: (1)PlperGale mCurtis Wilhelrr
I am willingto share mypersonal email address and phone number withthe publicduringmy appointment on the Boardor Committee: Yes [:1 N0
Disclosure and Regulatog Ragulrernents
\Mlhin30 days ofappointment.allmemberswillbe required to ?le anAssuming Of?ceStatement0! Economic interests (Form700) and annualreportingafterthat, Statements of Economic Interest provide informationto the publicabout a member's personal ?nancial interests to ensure all member contributionsto the committeeare inthe best interestof the community and serve as a reminder of potential con?icts of interest Allmembers willalso be requiredto take 2 hours ofAB1234 Ethits Trainingand BrownActTrainingevery2 years,
Please initialto indicateyou understand the requirementsifappointed:
'— . ‘ MPG Iunderstandand wiltful?llthe Statementof Economicinterest requirement in a timely manner. i “PG understand and willfulfillthe AB 1234 EthicsTrainingrequirementin a timelymanneri \—
MP6 I understand and willful?llBrownActTraining requirement in a timely manner MPG I understand that failure to ful?llthese requirementsmay result in being removed. i have suiticienttimeto devotetot hisresponsibilityand planto attend the requiredmeetings ifi am appointedand I acknowledge that i have read and understand the disclosure and regulatory requirements,
L 2/24/2025
ApplicantSignature Date
Completed applications shouldbe submittedto the CityClerk— 1232Washington Street, Caitstoga CA94515 or by emailto ygalvan@calistogacagov - Questions to TOT—9424807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissions. Applications will be reviewed and interviews may be scheduled with the City Council. Commission appointments are made at a regular ‘ . . meeting of the City Council
Application Is for:

CityActive Transportation
Napa County Active Transportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
A Calistoga Fairgrounds Committee Other:

Name: HAHOQAN JAMES
I net rim M I
Telephone: _
Cell Home ‘ V
Home Adress: _ g g
A
MailingAddress:
_A M
Business Address: Occupationz?f hum DNAQMALQN ,)
gwlntm
ilv?i‘
Are you a resident of the City of Calistoga? N5) Years of Residency: 3 yE??? If not, do you reside within the Calistoga Joint Unified School District? YE; List any other boards or commissions on which you have or currently serve and the years of serVIce:

MM (‘91.;onepmlensExtwt'nlé 50m Jove]99m NWowi?lly0%”. mya Education and/orrelaled background. 31“» 0 a LE l g 3
N9 ‘ WM 0 CDMiQo L | M
Cemmemcml ONOK'NMA'ION Indooto.

Licenses or special certificates held:
gem 30 note, Frost Aid.

List any Organizations you belong to (professional, community, services etc):

Comedians L0 39 Sw?mrtasw}lYanmesMammal Assotmhomd
jl?/
Item #8.1.

State speci?cally why you wish to serve, why you believe you are quali?ed for the position and what you may contribute to the group:

I hm been A «totem at Q?iisi'uga toe Mg?ot 50¥2?.wan Ch-idkobd mummies 04 la». county hm. w Mméj MME this Mowhieg’e M Exspmisiu, m at Cgm?ii'twgbmNew. M believe1: cm imammite «in (pmmau mg Goes-340116 +9 pnoszci'Mwégmmi; convimodaw,Diwwih? summits/w LastsiLé References (include name and daytime phone number: (i)
(2) o u ass—i”
I am willingto share my personal email address and phone number with the public during my appointment on the Board or Committee: a Yes No
Disclosure and Regulatog Requirements
Within 30 days of appointment, all members will be required to ?le an Assuming Of?ce Statement of Economic interests (Form 700) and annual reporting after that. Statements of Economic interest provide information to the public about a member‘s personal financial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential con?icts of interest. All members will also be required to take 2 hours OMB 1234 Ethics Training and Brown Act Training every 2 years.

Please initial to indicate you understand the requirements if appointed:
i understand and willful?llthe Statement of Economic Interest requirement in a timely manner. l understand and willful?llthe AB 1234 Ethics Training requirement in a timely manner. i understand and WiiifulfillBrown Act Training requirement in a timely manner.

I understand that failure to fulfillthese requirements may result in being removed.

I have sufficient time to devote tot his responsibility and plan to attend the required meetings ifl am appointed and l acknowledge that l have read and understand the disclosure and regulatory requirements.
some» 3 “W 09 monk 3035
Applicant Signature Date
Completed applications should be submitted to the City Clerk - 1232 Washington Street.Calistoga CA 94515 or by email to [email protected] — Questions to 707-942-2807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissions Applications will be rev1ewed and interviews may be scheduled with the City Council. Commission appointments are made at a regular . . . meating of the City Council.

Application is for :

City Active Transportation
Napa County Active Transportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
/ Calistoga Fairgrounds Committee Other:

Name: Hitt William D.

Last First M |.

Telephone: J Email: _ >
Cell Home
Home Adress: CaliS’tOga,CA 94515
ian_ M
Business Address:
2242 Grant Street.#1 .Calistoga, CA 94515
Occupation
Rea| Estate & Developement
Are you a resident of the City of Calistoga? yes Years of Residency: 1‘5years If not, do you reside within the Calistoga Joint Unified School District? yes List any other boards or commissions on which you have or currently serve and the years of service.

Calistoga Rotary Club board member 15 years. Las Vegas Founders Club board member 11 years, Big Brothers A Sislers at Southern Nevada 3 years nun am. new Mlnlgi'nentAuncinh‘ mm, UNLVmm Enmaiardegraee Mminisimlmn, Nova-13 Real mi: Licensee Education and/or related background:

Extensive background in developing, funding, leasing and managing hotels and event centers Licenses (”special oem?cates held. 2 college degrees and real estate licensee . . . . . . C l' t R ta Cl b List any Organizations you belong to (professmnal, community, seNices etc):
a Is oga o ry u
Marin County volunteer fire lookout, 40 year Rotartian
Item #8.1.

State specifically why you wish to serve, why you believe you are qualified for the position and what you may contribute to the group.

Managed land development property renovations, and reservations of hotel eveent eenlers with legal teams, government entities and stakeholders Directed administrative guidance of special projects, including funding, leasing, presentations, vendor negotiations, nskmnagamenteneteampuiim. Booking ormeeting;and specid events utilizingbest business practicesto promote stakeholder growth initiatives.

References (include name and daytime phone number: (0%
(2) Branan Allison \
I am willing to share my personal email address and phone numberwith the public during my appointment on the Board or Committee: I Yes No
Disclosure and Regulatom Regulrements
Within 30 days of appointment, all members will be required to file an Assuming Office Statement of Economic Interests (Form 700) and annual reporting after that. Statements of Economic Interest provide information to the public about a member's personal financial interests to ensure all member contributions to the committee are in the best interest of the community and serve as a reminder of potential conflicts of interest. Allmembers will also be required to take 2 hours ofAB 1234 Ethics Training and Brown Act Training every 2 years
Please initialto indicate you understand the requirements if appointed:
a/pyg/ I understand and willfulfillthe Statement of Economic Interest requirement in a timely manner. I a/py?/ understand and will fulfillthe AB 1234 Ethics Training requirement in a timely manner.

W I understand and willfulfillBrown Act Training requirement in a timely manner.

WW I understand that failure to fulfillthese requirements may result in being removed.

I have sufficient time to devote tot his responsibility and plan to attend the required meetings if I am appointed and I acknowledge thatl have read and understand the disclosure and regulatory requirements.
ail/dam 9. Mat Febuary 22, 2025
Applicant Signature Date
Completed applications should be submitted to the City Clerk — 1232 Washington Street, Calistoga CA 94515 or by email to ygalvan@calistogaca go e Questions to 707-942‘2807 Item #8.1.

CITY OF CALISTOGA
Boards and Commissions Application
Citizens are encouraged to serve on the various City commissions. Applications will be reviewed and interviews may be scheduled with the City Council. Commission appointments are made at a regular _ _ meeting of the City Council.

Application is for .

City Active Transportation
Napa County Active Transportation Committee
Committee City Green Committee
Napa County Mosquito Abatement Board
City Housing Advisory Committee
Napa County Library Commission
City Planning Commission
,/ Caiistoga Fairgrounds Committee Other:

Name: Jensen Karen A
L35t First MI.

Telephone: _ Email:

Cell Home
Home Adress: :iCaiistoga CA 94515
Mailing Address: Same
Business Address: same Occupation: ML
Yes 24 5 Are you a resident of the City of Calistoga? Years of ReSIdency: ' If not, do you reside within the Calistoga Joint Uni?ed School District? List any other boards or commissions on which you have or currently serve and the years of service:

SHSD Site Council (3 years), SHSD Superintendents Council (3 years). Parent Representative Classes of 2017 & 2020 (11 years) Education and/or related background: Bachelor of Arts in Architecture from UC Berkeley.

Licenses or special certi?cates held: Licensed arChlteCt in California Calistoga List any Organizations you belong to (protesswnal, community, sewices etc):

Chamber of Commerce member
Item #8.1.