Calistoga City Council
January 27, 2026

Mayor
Donald Williams
Vice Mayor
Lisa Gift
Councilmembers
Irais Lopez-Ortega
Scott Cooper
Kevin Eisenberg
AGENDA
City Council - Regular Meeting
Tuesday, January 27, 2026 - 6:00 PM
1307 Washington St., Calistoga
Hybrid
AMENDED 1/23/26
Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. Watch on your TV – Napa Valley TV Channel 28

2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 869-7536-9274

3. Watch or participate online via Zoom - click this link

4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will be re-muted.

WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments must be submitted at least four hours prior to the meeting start time to be included in the agenda and posted online. Comments received thereafter, will be made part of the official record and given to the Committee after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.

1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC

ACTIVITY

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

4. CITY MANAGER’S REPORT

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. Planning and Building Department update for City Council.

Recommended Action:

No action necessary, just receive the presentation.

Staff Report - Planning and Building Department Update - Pdf (Page 6 - 16)

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Recommended Action: To adopt consent calendar as presented / with the exception of

6.2. Adoption of Meeting Minutes: 1/6 and 1/15.

Recommended Action: - Consider Adopting the Minutes
Staff Report - Adoption of Minutes - Pdf (Page 17 - 22)

6.3. Authorizes a not-to-exceed project cost of $2,183,123 to complete the construction, construction management and inspection services to replace the Conn Creek Waterline. This price includes: Authorizing the City Manager to award Argonaut Constructors Inc., the lowest bidder, the construction contract for the base bid amount of $1,743,123, and allocates an additional $175,000 (10%) contingency for change orders; allowing the Public Works Director to negotiate change orders within this amount, and authorizes Amendment No. 2 to the Professional Services Agreement with Consor North America Inc. in an amount of $265,000 (15%) to perform construction management, environmental compliance, special inspections, and material testing.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Award Construction to Argonaut to complete the Conn Creek Bridge Water Pipe Replacement Project, and Award Construction Management/Insp - Pdf (Page 23 - 106)

6.4. Consider Adopting a Resolution Authorizing the Application for California Intergovernmental Risk Authority (CIRA) Flexible Spending Funding for Replacement of Structural Firefighting Personal Protective Equipment and Fire Department Radios, and Approval for the City Manager to Execute Purchases if Grant Funding is Awarded Recommended Action: - Consider Adopting the Resolution
Staff Report - Fire Department Radio and Personal Protective Equipment Replacement - Pdf (Page 107 - 122)

6.5. Consideration of a Resolution Accepting a Notice of Completion for the Riverside Ponds & Headworks Mitigation Project
Recommended Action: - Consider Adopting the Resolution
Staff Report - Notice of Completion for the Riverside Ponds & Headworks Mitigation Project - Pdf (Page 123 - 127)

6.6. Council will Consider Adopting Resolutions Approving that the Maintenance of Effort was met for Fiscal Year 2024/25 Under the Measure T Program and Approving Certification of Equivalent Fund Expenditures under the Measure T Program.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Measure T Approvals and Maintenance of Effort (MOE) - Pdf (Page 128 - 134)

6.7. Council will consider approving an agreement with the Napa Special Investigations Bureau for services that focus on narcotics trafficking and human trafficking, primarily in the County of Napa.

Recommended Action: - Review the MOU and approve the signing by the Mayor and City Attorney
Staff Report - Signing Agreement for services from the Napa Special Investigations Bureau (NSIB) - Pdf (Page 135 - 149)

6.8. Consider Revisions to the Joint Use Agreement Between the City of Calistoga and Calistoga Joint Unified School District to Allow Mutual Use of All Facilities, Establish Use Priorities, and Modify the Cost Recovery Structure
Recommended Action: - Consider Adopting the Resolution
Staff Report - Proposed Updates to Joint Use Agreement with Calistoga Joint Unified School District - Pdf (Page 150 - 170)

6.9. Consider adopting a Resolution approving and authorizing the City Manager to execute an agreement with UBEO West, LLC for the rental, maintenance, and support of multifunction copiers and related document management services, in a form approved by the City Attorney.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Approval of Agreement with UBEO West, LLC for Multifunction Copier Rental, Maintenance, and Document Management Services - Pdf (Page 171 - 182)

7. PUBLIC HEARING

8. GENERAL GOVERNMENT

8.1. ATAC 2026 Work Plan, Lincoln Ave. and Fair Way 4-Way Stop Study, and Vinyl Art Wrap for Washington St. Bike Parklet
Recommended Action: 1. Consider approving the 2026 work plan for the Active Transportation Advisory Committee (ATAC).

2.Consider ATAC's recommendation to evaluate the installation of stop signs at Lincoln Avenue and Fair Way, creating a potential 4-way stop. Provide direction to staff by selecting one of the following options, or other hybrid approach:
a. Adopt a budget adjustment for FY 25/26 up to $10,000 for traffic engineering services related to evaluating a potential 4-way stop at Lincoln Avenue and Fair Way and submit a traffic engineering study to Caltrans for review. b. Direct staff to include the evaluation as a potential project for the city council to consider in next year's budget, FY26/27

3. Consider ATAC's request to affix a vinyl art wrap on the Washington Street Bike Parklet.

Staff Report - ATAC 2026 Work Plan, Lincoln Ave. and Fair Way 4-Way Stop Study, and Vinyl Art Wrap for Washington St. Bike Parklet - Pdf (Page 183 - 192)

8.2. Approval of 2026 Work Plan for the City of Calistoga Housing Advisory Committee Recommended Action: Consider approving the 2026 work plan for the City of Calistoga Housing Advisory Committee.

Staff Report - Approval of 2026 Work Plan for the City of Calistoga Housing Advisory Committee - Pdf (Page 193 - 200)

8.3. The City of Calistoga's Green Committee have developed a work plan for 2026 for review and approval by the Calistoga City Council.

Recommended Action: Consider approving the 2026 work plan for the City of Calistoga Green Committee.

Staff Report - Approval of 2026 Work Plan for the City of Calistoga Green Committee - Pdf (Page 201 - 213)

8.4. Recommendation to formally establish the Fairgrounds Advisory Committee as a standing advisory committee and approve the 2026 Fairgrounds Advisory Committee Work Plan.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Designation of the Fairgrounds Advisory Committee as a Standing Advisory Committee and Approval of the 2026 Work Plan - Pdf (Page 214 - 226) PUBLIC COMMENT (Page )
ADDITIONAL PUBLIC COMMENT (Page )

8.5. Council will receive an informational presentation on e-bikes, scooters and hoverboards.

Recommended Action: - Receive the Presentation
Staff Report - Informational Presentation on e-bikes, scooters, hoverboards, etc - Pdf (Page 227 - 243)

8.6. Presentation on Possible Noise Ordinance Changes
Recommended Action: - Receive the Presentation
Staff Report - Presentation on the current, ordinance, challenges, and possible changes. - Pdf (Page 244 - 251)

8.7. Council will consider approving the Fiscal Year 25-26 Mid-Year Budget Amendments.

Recommended Action:

Receive a report and consider adoption of the attached resolution amending the Fiscal Year 25–26 budget.

Fiscal Year 24-25 Mid-year Budget Amendments - Pdf (Page 252 - 266)

9. COUNCIL REPORTS

10. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.calistogaca.gov SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:

Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.

POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on January 21, 2025.

Yudiana Galvan, City Clerk

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Greg Desmond, Planning & Building Director
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Planning and Building Department Update
DESCRIPTION:

Planning and Building Department update for City Council.

RECOMMENDATION:

No action necessary, just receive the presentation.

SUMMARY:

Staff has prepared a presentation (see enclosed) to present an overview of the department and breadth and depth of service.

FINANCIAL IMPACT:

No financial impact is associated with this report.

CEQA STATUS:

That the recommend action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):
planning and building update - presentation - January 2026 APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jan 20 2026 Mitch Celaya, Interim City Manager Approved - Jan 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #5.1.

1 DEPARTMENT UPDATE
Planning & Building
Item #5.1.

2 Director
Greg Desmond
Organization
Senior Planner
Andrew Amelung
Assistant Planner
Lauren Clark
Building Official
John M. Chase

PLANNING BUILDING
Permit Tech
Noa Aumbaugh
Analyst
Claudia Pouliot
Item #5.1.

3 Mission
The mission of the planning & building
department is to deliver professional &
responsive land use services to the community
with the goal of maintaining & enhancing the
quality of life in Calistoga.

Item #5.1.

4 Services
The department provides land use review,
permitting, inspection services, & code
enforcement for the community & facilitates the
process in a manner that is consistent with City,
State, & Federal standards.

Item #5.1.

5 2025 Accomplishments
Council Priorities:
• Earl & Eddy Parcels: The department & city manager’s office are collaborating with the school district to explore the concept of partnering to develop workforce housing on the Earl & Eddy parcel. • Missing Middle Housing: The department is working on missing middle housing policy development in close collaboration with the Housing Advisory Committee. This includes discussion of rezoning of existing residential districts.
• Home Repair Program: Per Council direction, the department is working on implementing a program to assist qualified local homeowners with home repairs.

Staffing:
• Building Official: The department has recruited & hired an in-house building official who is focused on managing the building permit, inspection and occupancy process for all development projects. • Senior Planner: The department has recruited & hired an in-house senior planner who is focused on housing projects, housing policy and housing element action item implementation. • Analyst: The department has promoted an existing permit tech to assist the department with internal process improvements designed to create efficiencies for staff, applicants and the public.

Item #5.1.

6 2025 Accomplishments
Ordinance Amendments:
• The department has processed the following ordinance amendments: Mobile Vending, Parcel Merger, ADU & Short-Term Rental, Department Cost Recovery.

California Environmental Quality Act (CEQA):
• The department has amended the city’s transportation analysis methodology to conform with CEQA requirements.

Fees & Revenue:
• The department has initiated a comprehensive fee study to update affordable housing in-lieu fees.

Housing:
• Initiated missing middle housing policy development.
• Created fund categories for Measure D to facilitate distribution of funds to specific housing needs. • Partnered with Burbank Housing & the Napa Valley Community Foundation to convert 4 market-rate units to deed-restricted affordable units at 1405 Cedar Street. • Ongoing dialogue with the School District regarding a workforce housing partnership.

Item #5.1.

7 255
Building
Permits
Finaled
437
Building
Permits
Issued
652
Building
Permits
Reviewed
2025 Snapshot
50 Planning
Permits Issued
37 Housing Units
Entitled
46 Housing Units
Under Review
36 Guest Units
Under Review
0 Guest Units
Entitled
1,395
Building
Inspections
Completed
14 Housing
Element
Actions
Implemented
§ Building Permit Activity is up 25% over 2024
§ Planning Entitlement Activity is up 85% over 2024
Item #5.1.

8 Current Development Projects
1 2
3 4
5 6
7 8
9 1
2 3
4 5
6 7
8 9
2400 Grant Street
Size: 18 acres
Project Type: 17-lot single family residential subdivision 1857 Money Lane
Size: 3 acres
Project Type: 6-lot single family residential subdivision 2008 Grant - Cinnabar Grove
Size: 6 acres
Project Type: 15-lot single family residential subdivision Fairgrounds
Size: 70 acres
Project Type: City-Initiated public facility renovation Hideaway Cottages
Size: 2 acres
Project Type: 36-guestroom resort renovation & expansion Silverado Terrace
Size: 2 acres
Project Type: 50-unit multi-family residential subdivision Indian Springs Expansion
Size: 7 acres
Project Type: 97-guestroom mixed-use resort expansion
Kortum Ranch
Size: 30 acres
Project Type: 20-lot single family residential subdivision Calistoga Hills
Size: 100 acres
Project Type: 112-guestroom mixed-use resort
Item #5.1.

9 Current Entitlement Projects
1 2

3 4
Yellow Rose Ranch
Size: 46 acres
Project Type: 46-lot single family residential subdivision Up Valley Health Center Project
Size: 1.5 acres
Project Type: 12,00 sf community health clinic
1255 Lincoln – Contemporary Art
Size: 0.2 acres
Project Type: Conversion of parking to outdoor patio space Fast & Easy Awning Project
Size: 0.3 acres
Project Type: Awnings over existing fueling pumps 1 2
3 4
Item #5.1.

10 Anticipated Projects in 2026
1 2

3 4
5 School District Site
Size: 16.4 acres
Project Type: Residential workforce housing subdivision Wappo & Lake Mixed-Use Project
Size: 8 acres
Project Type: Mixed-use housing development
Glider Port Rezoning & Development Project
Size: 29 acres
Project Type: Housing development
1343 & 1364 Lincoln Avenue
Size: 0.4 acres
Project Type: Parcel merger & Mills Act applications
Embrace Calistoga
Size: 0.2 acres
Project Type: Use permit amendment for existing B&B
1 2
3 4
5 Item #5.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Adoption of Minutes
DESCRIPTION:

Adoption of Meeting Minutes: 1/6 and 1/15.

RECOMMENDATION:

Consider Adopting the Minutes
FINANCIAL IMPACT:

None
CEQA STATUS:

None
ATTACHMENT(S):

1.6.25 Draft Minutes

1.15.26 Draft Minutes - Open House

1.15.26 Draft Minutes - Closed Session
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jan 16 2026 Mitch Celaya, Interim City Manager Approved - Jan 17 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #6.2.

MINUTES

CALISTOGA CITY COUNCIL - REGULAR MEETING
Tuesday, January 6, 2026 - 6:00 PM
Calistoga Community Center | 1307 Washington Street Calistoga, CA 94515

1. Call to Order/Roll Call/Pledge of Allegiance and Optional Patriotic Activity Mayor Williams called the regular session to order at 6:02 p.m. Today we celebrate the 150th anniversary of the City of Calistoga's Incorporation.

Present: Mayor Williams, Vice Mayor Gift and Councilmembers Lopez-Ortega, Eisenberg and Cooper.

Absent:

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS There was public comment by Carmen, Cindy Yant and Eric Hanson.

4. CITY MANAGER’S REPORT
Interim City Manager Celaya reported:

1. On January 15th, we will be hosting a Water and Wastewater Utilities Open House in the Tubbs Building.

2. The Calistoga Laundromat has been temporarily relocated to 1506 Lincoln Ave. The permanent location will be 1015 Foothill in March.

3. The Tubbs Building at the Fairgrounds has new interior paint, and the Butler Building roof work is still underway. Also, a person was cited for vandalism at the RV Park.

4. During the last storm, Fire responded to multiple collisions, wires down, mudslides and trees down.

5. Highway 29 will only have one lane of traffic open between Rutherford and Oakville for 3 weeks in January due to culvert work.

The Mayor thanked the Fairground Director and all the volunteer efforts at the Fairgrounds.

Councilmember Lopez-Ortega requested that City Hall send out information regarding after-hours phone calls. Interim City Manager Celaya encourages everyone to contact the Police Department with after-hours urgent matters. Councilmember Eisenberg suggested an after-hours recording at City Hall. Vice Mayor Gift thanked the Police Department for its quick response in those instances.

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. The City Council made a Proclamation of Gratitude in Honor of Planning Commissioner Timothy Wilkes' service to the City.

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Motion by Councilmember Cooper and seconded by Councilmember Eisenberg to adopt the consent calendar as presented with a typo correction on the third paragraph of page 39.

Motion Carried
Item #6.2.

City Council - Regular Meeting Minutes January 6, 2026
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

6.2. Council Adopted Meeting Minutes from 11/4, 11/18, 12/2 and 12/9.

6.3. Adoption of Ordinance No. 780 - Subdivision Ordinance of the City Council of the City of Calistoga Amending Title 16 of the Calistoga Municipal Code to Add Chapter 16.21 (Parcel Mergers) and Repeal Section 16.20.040 (Voluntary Mergers) - 2nd Reading.

6.4. Adoption of Resolution 2026-01 - Accepting the FY 2024-25 Development Impact Fees Annual Report in Compliance with Assembly Bill 1600.

6.5. Adoption of Resolution No. 2026-02 - Accepting a Notice of Completion for the Lake Street Overlay & Recycled Waterline Between Grant St. and Silverado Trail Project

6.6. Adoption of Resolution No. 2026-03 - Adopting the updated Calistoga Public Employees’ Association collective bargaining agreement.

7. PUBLIC HEARING

8. GENERAL GOVERNMENT

8.1. Discuss and provide direction to staff regarding potential budget allocation and departmental responsibility for the Fourth of July Parade and/or Evening Light Show.

This item was presented by Recreation Manager Erin Stroud.

There was public comment by Cindy Yant, Carmen, Eric Reichart, and Charlotte Williams.

Council discussed this item and the possibility of adding a carnival to the event. The Council is supportive of the parade and requested that Director Stroud explore outside funding options for the light show and bring more information to the budget workshop for discussion.

9. COUNCIL REPORTS
Mayor Williams attended the Housing Advisory Committee Meeting, where there was a good presentation by staff and a discussion by the Committee. He also attended an NVTA meeting and an NVTC meeting, where both recommendations brought forth by the Council were approved: that more funds be allocated to the Welcome Center and that the director of Visit Napa Valley not be a member of the board, per a possible conflict of interest.

10. ADJOURNMENT
Mayor Williams adjourned the meeting at 7:12 p.m.

Respectfully submitted:

Item #6.2.

City Council - Regular Meeting Minutes January 6, 2026
Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.2.

MINUTES

CALISTOGA CITY COUNCIL - SPECIAL MEETING
Thursday, January 15, 2026 - 6:00 PM
Calistoga Fairgrounds | Tubbs Building |1435 N Oak Street, Calistoga, CA 94515

1. CALL TO ORDER – ROLL CALL
Mayor Williams called the regular session to order at 6:03 p.m.

Present: Mayor Williams, Vice Mayor Gift and Councilmembers Lopez-Ortega, Cooper and Gift.

Absent:

2. PUBLIC COMMENTS
Public comments were provided verbally at each station or directly to a Councilmember.

3. GENERAL GOVERNMENT
Open House – Understanding Water and Sewer Rates (Informational Join us to learn more about Calistoga’s water and sewer services and how rates support reliable service. This open house will feature topic-specific information stations staffed by City staff with opportunities for one-on-one conversation.

4. COUNCIL REPORTS

5. ADJOURNMENT
Mayor Williams adjourned the meeting at 7:30 p.m.

Respectfully submitted:

Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.2.

MINUTES

CALISTOGA CITY COUNCIL - CLOSED SESSION
Thursday, January 15, 2026 - 11:00 AM
Calistoga Fairgrounds - Tucker Room 1435 N. Oak St. Calistoga, CA 94515 CALL TO ORDER – ROLL CALL
Mayor Williams called the regular session to order at 11:09 a.m.

Present: Mayor Williams, Vice Mayor Gift and Councilmembers Lopez-Ortega, Eisenberg and Cooper.

Absent:

ORAL COMMUNICATION
There was public comment by Douglas Hitt.

ADJOURN TO CLOSED SESSION ON THE FOLLOWING MATTER:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code §54957 (b)(1))
Title: Interim City Manager
Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Award Construction to Argonaut to complete the Conn Creek Bridge Water Pipe Replacement Project, and Award Construction Management/Inspection Services Agreement to Consor North America Inc.

DESCRIPTION:

Authorizes a not-to-exceed project cost of $2,183,123 to complete the construction, construction management and inspection services to replace the Conn Creek Waterline. This price includes:

Authorizing the City Manager to award Argonaut Constructors Inc., the lowest bidder, the construction contract for the base bid amount of $1,743,123, and allocates an additional $175,000 (10%) contingency for change orders; allowing the Public Works Director to negotiate change orders within this amount, and authorizes Amendment No. 2 to the Professional Services Agreement with Consor North America Inc. in an amount of $265,000 (15%) to perform construction management, environmental compliance, special inspections, and material testing.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The Conn Creek Waterline Replacement Project was initiated in response to a mandate from the California Department of Fish and Wildlife requiring the City of Calistoga to remove a concrete fish barrier located at the bottom of Conn Creek. This exposed concrete barrier is a protective cap for the City’s critical North Bay Aqueduct (NBA) water supply pipeline near the Silverado Trail/Highway 128 intersection, where the pipeline crosses under the creek. The NBA pipeline provides approximately 70 percent of the City’s annual drinking water supply and is a vital piece of infrastructure that now requires replacement. This section of the pipeline was previously replaced in 2006 after becoming exposed due to similar creek bed erosion.

To permanently address ongoing erosion issues, the project will reroute the pipeline to cross over Conn Creek rather than beneath it. This design will eliminate the risk of future exposure of the pipeline and concrete cap caused by creek bed erosion.

The project includes replacement of approximately 2,400 linear feet of the existing 12-inch NBA waterline, originally installed in 1984, with a new 16-inch pipeline. The new pipeline will extend from the City of Napa meter connection to approximately 350 feet up-valley of the new Caltrans Conn Creek Bridge. During the new bridge design process, City staff coordinated with Caltrans to ensure the bridge could accommodate a future suspended waterline.

ANALYSIS:

Item #6.3.

The timeline for this project has been as follows:

1. June 2018 - City staff applied for FEMA Hazard Mitigation Grant Program (HMGP) funding.

2. February 7, 2020 - FEMA authorized grant funding for Phase I work for the city to complete 60% designs, permit applications, and CEQA documents.

3. September 14, 2021 - The City completed Phase I and submitted documents back to FEMA for review and their completion of the environmental, historic, preservation (EHP), and NEPA process.

4. September 1, 2024 - FEMA authorized grant funding for the Phase II work for the city to complete design/permits, bid, and build the project.

5. November 17, 2025 - City completed design/permit & bid the project.

6. January 7, 2026 – City opened bids (see results below).

7. January 27, 2026 – City requests Construction award to Argonaut (tonight’s request).

The city received nine bids as summarized below (Engineer’s Estimate for the project was $1,840,000):

Contractor Bid Amount
Argonaut Constructors $1,743,123
A3 Pipeline $1,755,928
Mountain Cascade, Inc. $1,780,582
CATS4U, Inc $1,783,813
Granite Construction $1,831,130
Cratus, Inc. $2,080,790
Maggiora & Ghilotti $2,094,094
North Bay Excavation $2,374,658
W. R. Forde Associates, Inc. $2,575,149
Argonaut Constructors Inc. was identified as the apparent low bidder. Staff reviewed the bid, conducted due diligence, and completed reference checks. Based on this review, staff recommend that the City Council find Argonaut Constructors Inc. to be the lowest responsive and responsible bidder and award the construction contract accordingly.

Construction Management and Inspection Services
Staff also requests City Council authorization of Amendment No. 2 with Consor North America Inc. to provide construction management and inspection services, including general construction, environmental, special inspection, and materials testing services, for an amount not to exceed $265,000. Consor has provided design and permitting services since the inception of the project and has performed satisfactorily. Staff recommend continuing Consor’s services through the construction phase.

FINANCIAL IMPACT:

The City Council approved the FY 2025/26 project budget for the Conn Creek Waterline Project under Account No. 12-5594-4915 (now Account No. 112-4132-5594-94915) in the amount of $175,000. The remaining balance in Account No. 112-4132-5594-94915 is $100,000. At the time the budget was adopted, staff did not anticipate that the project would advance quickly enough to begin construction in FY 2025/26. As a result, staff is requesting a budget adjustment now in the amount of $2,083,123.

Item #6.3.

Staff recommend utilizing unused funds from the Kimball Dam Raise project, Account No. 112-4132- 5665-94915. Sufficient funds are available in this account that will not be used in FY 2025/26 and can be transferred to the Conn Creek Waterline account to cover the additional project costs.

In September 2024, FEMA approved $1,759,750 for Phase II of the project, consisting of 75% in federal grant funding and 25% in local match. Staff intend to request additional grant funding from FEMA to offset the increased project costs. There is no guarantee that FEMA will authorize additional funding, and the city may be required to cover any unfunded costs. Even if additional FEMA funding is not provided, Phase II would remain more than 55 percent grant-funded.

CEQA STATUS:

A Mitigated Negative Declaration was prepared for the Project in September 2021 and CEQA documents filed with Napa County Recorder’s Office.

ATTACHMENT(S):

No. 1 Draft Resolution
No. 2 Contract for Construction with Argonaut Constructors No. 3 Consultant Service Agreement with Consor Agreement 1031 No. 4 Amendment No. 2 Agreement No. 1031, Consor North America Inc.

APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - Jan 18 2026 Connie Cardenas, Admin. Services Director Approved - Jan 20 2026 Mitch Celaya, Interim City Manager Approved - Jan 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #6.3.

RESOLUTION 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, AWARDING CONSTUCTION WORK FOR AN AMOUNT NOT TO EXCEED $2,183,123 TO COMPLETE THE CONN CREEK

BRIDGE WATER LINE REPLACEMENT PROJECT AND AUTHORIZE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CONSOR NORTH AMERICA INC.

WHEREAS, the Conn Creek Waterline Replacement Project originates from a mandate by the California Department of Fish and Wildlife requiring the City of Calistoga to remove a concrete fish barrier that has exposed concrete that covers their critical water supply line, that runs across the bottom of Conn Creek; and WHEREAS, the project will replace about 2,400 feet of an existing 12-inch waterline with a new 16-inch pipeline and include a new aerial crossing over Conn Creek attached to the Caltrans Bridge and will avoid crossing the pipe under the creek again, where it’s been replaced twice now due to creek bed erosion; and WHEREAS, in June 2018 staff applied for a Hazard Mitigation Grant Program to replace Conn Creek Waterline and received funding in February 2020 to complete Phase I work, and then awarded additional funding in September 2024 to complete Phase II which was the remaining design/permitting, bid and construction of the project.; and
WHEREAS, on January 7, 2026, the City received and opened nine bids and the apparent low bidder was Argonaut Constructors, Inc., with the base bid in the amount of $1,743,123; and
WHEREAS, staff recommends a contract be awarded to Argonaut Constructors, Inc. for its base bid in the amount of $1,743,123 and have determined Argonaut Constructors, Inc. to possess the required license(s) for this Project and is otherwise qualified to perform the Project in accordance with the Contract documents; and WHEREAS, staff recommends the City Council approve a total construction budget in the amount of $2,183,123 that includes contract award amount of $1,743,123 plus a 10% construction contingency of $175,000, and $265,000 for construction management, inspection, environmental compliance and material testing; and WHEREAS, staff recommends the City Council authorize the City Manager to execute Amendment No. 2 to the professional Services Agreement with Consor North America to provide construction management and inspection services in amount not to exceed $265,000; and
WHEREAS, the City Council approved the FY25/26 project budget for the Conn Creek Waterline Project under Account No. 12-5594-4915 (now Account No. 112-4132- 5594-94915) in the amount of $175,000. The remaining balance in Account No. 112- 4132-5594-94915 is $100,000. At the time the budget was adopted, staff did not anticipate that the project would advance quickly enough to begin construction in FY 2025/26. As a result, staff is requesting a budget adjustment now in the amount of Item #6.3.

Resolution 2026-XXX

$2,083,123 be pulled forward to complete the project; and WHEREAS, Staff recommend utilizing unused funds from the Kimball Dam Raise project, Account No. 112-4132-5665-94915. Sufficient funds are available in this account that will not be used in FY25/26 and can be transferred to the Conn Creek Waterline account to cover the additional project costs.; and WHEREAS, In September 2024, FEMA approved $1,759,750 for Phase II of the project, consisting of 75% in federal grant funding and 25% in local match. Staff intend to request additional grant funding from FEMA to offset the increased project costs.

There is no guarantee that FEMA will authorize additional funding, and the city may be required to cover any unfunded costs. Even if additional FEMA funding is not provided, Phase II would remain more than 55 percent grant funded.; and WHEREAS, a Mitigated Negative Declaration was prepared for the Project in September 2021 and CEQA documents filed with Napa County Recorder’s Office.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. The bid from Argonaut Constructors Inc. is the lowest responsive and responsible bid and the City hereby waives any and all minor bid irregularities.

2. Approves a construction budget not to exceed $2,183,123 that includes a 10% contingency for change orders of $175,000, and $265,000 for construction management, inspection, environmental compliance and material testing.

3. Approves Amendment No. 2 to Agreement No. 1031 with Consor North America, Inc. in an amount not to exceed $265,000 to provide construction management, inspection, environmental compliance and material testing.

4. Authorizes the City Manager to award the construction contract to Argonaut Constructors Inc. for its base bid in the amount not to exceed $1,743,123 for construction of Conn Creek Waterline Replacement Project conditioned upon Argonaut Constructors Inc. providing all documents in satisfaction of the bid award requirements.

5. Approves budget adjustment in the amount of $2,083,123 from unused funds in Kimball Dam Raise Project, Account No. 112-4132-5665-94915 to the Conn Creek Waterline Account No. 112-4132-5594-94915.

Item #6.3.

Resolution 2026-XXX

PASSED, APPROVED AND ADOPTED this the 27th day of JANUARY, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
______________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.3.

ATTACHMENT 2
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ATTACHMENT 3
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AMENDMENT NO. 2
to
AGREEMENT No. 1031 FOR CONSULTANT SERVICES
This AMENDMENT NO. 2 to the Agreement between the City of Calistoga and Consor North America Incorporated (hereinafter Amendment No. 2) is hereby entered into as of the ___ day of ___, 2026, by and between the City of Calistoga, a municipal corporation (hereinafter referred to as “City”) and Consor North America Incorporated (hereinafter referred to as “Design Professional”).

RECITALS
WHEREAS, on April 3, 2025, City and CONSULTANT entered into an Agreement for Consultant Services to provide engineering, environmental and permitting services in connection with the Conn Creek Bridge Water Pipe Crossing Project, Phase II (herein referred to as “Agreement”) for an amount not to exceed One Hundred Fifty Thousand Nine Hundred Ninety-seven Dollars ($150,997); and
WHEREAS, on December 31, 2025, City and CONSULTANT signed Addendum No.1 to add additional Services and to increase the compensation for the Services by Thirty Eight Thousand Five Hundred Sixteen Dollars ($38,516) for a total not to exceed amount of One Hundred Eighty Nine Thousand Five Hundred Thirteen Dollars ($189,513); and WHEREAS, the parties would now like to modify the terms of that Agreement to add additional Services and to increase the compensation for the Services by Two Hundred SixtyFive Thousand Dollars ($265,000) for a total not to exceed amount of Four Hundred Fifty Four Thousand Five Hundred Thirteen Dollars ($454,513).

NOW, THEREFORE, the parties do hereby mutually agree to amend the Agreement as follows:

1. Article 1.1 Scope of Work shall be amended and replaced in its entirety by the following:
“Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A , Exhibit A1 and Exhibit A2 Scope of Work, which is attached hereto and incorporated herein (the "Services").

2. Article 2.1 Compensation shall be amended and replaced in its entirety by the following:
“Compensation. Compensation for the Services shall be in accordance with Exhibit B, Exhibit B1 and Exhibit B2 Compensation, attached hereto and incorporated herein. Commencing on the date this Amendment No. 2 becomes effective, Compensation for the Services shall be at the rate and schedules attached hereto as Exhibit “B2”. It is agreed that compensation for the Services shall not exceed the amount of Four Hundred Fifty Four Thousand Five Hundred Thirteen Dollars ($454,513).”
ATTACHMENT 4
Item #6.3.

Consor Agreement 2 of 4
Amendment No. 2

3. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect.

IN WITNESS WHEREOF, the City and Design Professional have executed this Amendment No. 2 as of the date first above written.

CITY OF CALISTOGA
By: Date:

Mitchell J. Celaya, III , Interim City Manager

CONSULTANT
By: Date:

By: Date:

Attest
By:

Yudiana Galvan, City Clerk
Approved As To Form
By:

Michelle Marchetta Kenyon, City Attorney
Item #6.3.

Consor Agreement 3 of 4
Amendment No. 2
EXHIBIT “A2”

SCOPE OF WORK
(AMENDMENT NO. 2)
Item #6.3.

Consor Agreement 4 of 4
Amendment No. 2
EXHIBIT “B2”

COST PROPOSAL
(AMENDMENT NO. 2)
Item #6.3.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Jed Matcham, Fire Chief
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Fire Department Radio and Personal Protective Equipment Replacement DESCRIPTION:

Consider Adopting a Resolution Authorizing the Application for California Intergovernmental Risk Authority (CIRA) Flexible Spending Funding for Replacement of Structural Firefighting Personal Protective Equipment and Fire Department Radios, and Approval for the City Manager to Execute Purchases if Grant Funding is Awarded
RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The Calistoga Fire Department is requesting City Council authorization to use available Flexible Spending Funds through the California Intergovernmental Risk Authority (CIRA) to replace aging structural firefighting personal protective equipment (PPE) and to replace outdated fire department mobile and portable radios. The total estimated cost for the PPE replacement is $75,000, and the total estimated cost for the radio replacement is $99,000. If awarded, the CIRA grants would fully reimburse the City for 100 percent of these costs.

Staff has submitted grant applications to the Assistance to Firefighters Grants program through FEMA for the last 2 years in an effort to fund the purchase of the PPE. Unfortunately, FEMA expended all grant funds prior to the selection of our applications in both 2024 and 2025.

Staff further recommends that the City Council authorize the City Manager to execute the purchase of the PPE and radios using the Flexible Spending Funds, ensuring timely procurement and implementation.

ANALYSIS:

The National Fire Protection Association (NFPA) has established a 10-year service life standard for structural PPE (NFPA 1851). The Calistoga Fire Department’s current structural firefighting PPE inventory includes equipment that is approaching or has exceeded this recommended service life standard. As PPE ages, its protective performance diminishes, increasing the risk of firefighter injury and exposure to heat, toxic byproducts of combustion, and physical hazards encountered during emergency operations. Replacing this equipment will enhance firefighter safety, reduce injury potential, and support compliance with applicable safety standards and best practices, thereby strengthening the City’s overall risk management posture.

Item #6.4.

Similarly, the Fire Department’s existing radios rely on aging technology that no longer meets current operational and reliability expectations. Modern radio systems provide improved audio clarity, enhanced coverage, and greater interoperability with neighboring agencies. Reliable radio communications are essential for incident command, firefighter accountability, and coordinated emergency response. Upgrading the radios will reduce the risk of communication failures, improve situational awareness on emergency scenes, and directly support loss control and responder safety.

The California Intergovernmental Risk Authority offers Flexible Spending Funds opportunities specifically designed to reduce member agency risk exposure and prevent losses. Both the PPE and radio replacement projects align closely with CIRA’s loss prevention and risk mitigation objectives. Securing grant funding would allow the City to make these critical safety upgrades without impacting the General Fund.

Authorizing the City Manager to proceed with the purchases if the grants are awarded will allow the City to meet grant timelines, lock in pricing, and expedite delivery of the equipment to frontline personnel.

FINANCIAL IMPACT:

The total estimated cost for the replacement of structural firefighting PPE is $75,000. The total estimated cost for the replacement of fire department radios is $99,000. The combined project cost is estimated to be $174,000.

If awarded, the CIRA Flexible Spending Funds would reimburse the City for 100 percent of these costs. As a result, there would be no net financial impact to the City’s General Fund. Should the Flexible Spending Funds not be awarded, no purchases would be made without returning to the City Council for further direction.

CEQA STATUS:

The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable
ATTACHMENT(S):

Resolution - PPE & Radio Purchase 2026
CIRA-Grant-Program-Application-Radios
CIRA-Grant-Program-Application-PPE
PPE Quotes
QUOTE - BK - CALISTOGA FD 12-16-25
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jan 12 2026 Mitch Celaya, Interim City Manager Approved - Jan 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #6.4.

ATTACHMENT 1
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIAAUTHORIZING THE APPLICATION FOR

CALIFORNIA INTERGOVERNMENTAL RISK AUTHORITY (CIRA) GRANT

FUNDING FOR STRUCTURAL FIREFIGHTING PERSONAL PROTECTIVE

EQUIPMENT AND FIRE DEPARTMENT RADIO REPLACEMENTS, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASES IF GRANT

FUNDING IS AWARDED
WHEREAS, structural firefighting personal protective equipment (PPE) is essential to protecting firefighters from thermal, physical, and toxic hazards encountered during emergency operations, and aging PPE may no longer provide the intended level of protection; and
WHEREAS, reliable radio communications are critical to firefighter safety, incident command, and effective coordination during emergency incidents, and the Fire Department’s current radio equipment is approaching the end of its useful life; and WHEREAS, the California Intergovernmental Risk Authority (CIRA) offers grant funding opportunities to member agencies to support projects that reduce risk, prevent losses, and enhance employee safety; and
WHEREAS, the Calistoga Fire Department seeks to apply for CIRA grant funding to replace structural firefighting PPE at an estimated cost of $110,000 and to replace fire department radios at an estimated cost of $99,000; and
WHEREAS, if awarded, the CIRA grants would reimburse the City of Calistoga for 100 percent of the costs associated with these projects, resulting in no net financial impact to the City’s General Fund; and
WHEREAS, timely procurement of PPE and radios is necessary to ensure continuity of operations and to maximize the safety benefits of the proposed upgrades.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. The City Council hereby authorizes the Calistoga Fire Department to apply for grant funding from the California Intergovernmental Risk Authority for the replacement of structural firefighting personal protective equipment and fire department radios.

2. The City Council authorizes the City Manager, or designee, to execute all grant applications, agreements, and related documents necessary to secure CIRA grant funding.

3. If grant funding is awarded, the City Council authorizes the City Manager, or designee, to purchase the approved structural firefighting PPE and radio equipment in accordance with City purchasing policies.

Item #6.4.

4. This Resolution shall take effect immediately upon adoption..

PASSED, APPROVED, AND ADOPTED this 27rd day of January, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.4.

GRANT PROGRAM APPLICATION
Members must submit this completed application to request funds from the CIRA Safety & Loss Control Grant Program or PARSAC Legacy Flexible Spending Fund.

Applications may be submitted before or after project completion. Priority is given to projects that directly impact employee safety or reduce liability. Routine operating expenses are ineligible. If approved, funds will be distributed in accordance with the respective grant funding policies. Applications must be signed by an authorized agency representative (e.g., City/Town Manager) and emailed, with supporting documents, to Thor Benzing, CIRA Risk Manager ([email protected]).

1. MEMBER INFORMATION
Member Entity: Completed By:

Email: Title: Phone:

2. PROJECT OVERVIEW
Project Title/Description:

Total Project
Cost:
☐ Actual/Invoiced
☐ Estimated
Anticipated
Completion Date:
a. Project Impact/Anticipated Benefits
Describe how the project will enhance loss control and its expected results, such as reducing injuries, improving safety compliance, or strengthening risk management. You may attach supporting documents like risk assessments, cost-benefit analyses, or incident reports.
b. Does this project have the potential to accomplish any of the following? (Check all that apply; See Appendix) Risk Management Practices
☐ Implement a Risk Management Policy/Program
☐ Enhance Risk Assessment Practices
Workplace and Public Safety
☐ Enhance Public & Workplace Safety
☐ Reduce Employee Injuries and Remove Hazards
☐ Increase Safety Awareness & Program
Engagement
☐ Enhance Emergency Preparedness
Policy Compliance and Review
☐ Improve Compliance with Regulations
☐ Enhance Organizational Policy Compliance
Employment Practices and Workplace Culture
☐ Mitigate Employment Practices Liability (EPL) Risks
☐ Promote Diversity & Inclusion Initiatives
Training and Development
☐ Provide Employee Training and Education
☐ Provide Education Opportunities for Leaders/Risk
Management Professionals
Other (explain):

3. FUNDING REQUEST
Total Amount
Requested From CIRA:

Program Funding
Being Requested:
☐ CIRA Safety & Loss Control Grant
☐ PARSAC Legacy Flexible Spending Fund
Signature of Authorized Entity Representative Date
Item #6.4.

APPENDIX
PURPOSE: This appendix contains expanded definitions to assist applicants in identifying the potential scope, reach, and impact of proposed projects (“Project Overview”, Section 2.b.).

Risk Management Practices
Implement a Risk Management Policy/Program - Establishes a comprehensive framework for identifying, assessing, and mitigating risks
Enhance Risk Assessment Practices - Implements systematic approaches to evaluate potential risks and their impacts on operations
Workplace and Public Safety
Improve Public Safety- Enhances safety measures for the public, reducing risks during operations or events and/or promoting community wellbeing
Improve Workplace Safety - Implements practices or equipment that minimizes accidents and health-related issues through preventative measures
Remove a Specific Hazard - Targets the elimination of a known hazard in the workplace or public space Increase Safety Awareness and Program Engagement - Encourages a culture of safety by enhancing awareness of safety protocols among employees and/or the public
Enhance Emergency Preparedness - Implements measures to improve emergency response Policy Compliance and Review
Improve Compliance with Regulations – Facilitates adherence to established industry or state regulations Enhance Organizational Policy Compliance - Supports the project’s implementation of practices that ensure adherence to internal policies and best practices
Employment Practices and Workplace Culture
Mitigate Employment Practices Liability (EPL) Risks - Implements strategies to reduce risks related to employment practices, including discrimination, harassment, and wrongful termination claims Promote Diversity and Inclusion Initiatives – Advances initiatives towards a diverse and inclusive workplace to mitigate EPL risks and enhance organizational culture
Training and Development
Provide Employee Training and Education – Provides employees with essential knowledge/skills needed to reduce certain risks (e.g., harassment prevention, equipment safety, cyber security, etc.) Provide Education Opportunities for Leaders/Risk Management Professionals - Provides development opportunities for entity leaders and risk management professionals to enhance skills and promote proactive risk management Item #6.4.

2a. Project Impact/Anticipated Benefits
Reliable communications are fundamental to firefighter safety and effective emergency response.

Upgrading the Calistoga Fire Department’s mobile and portable radios to Bendix King BK9000 and KNG-M150LPR radios will significantly enhance loss control, reduce the risk of injury, improve safety compliance, and strengthen the department’s overall risk management posture.

Aging or obsolete radio systems increase the likelihood of communication failures during critical incidents, particularly in high-noise, high-stress environments such as structure fires, wildland incidents, and multi-agency responses. The BK9000 and KNG-M150LPR radios provide improved audio clarity and performance, allowing command staff and field personnel to exchange critical information clearly and reliably. Improved communication reduces the potential for tactical errors, missed instructions, or delayed responses that can contribute to firefighter injury, property loss, or escalation of an incident.

From an injury prevention standpoint, the ability to rapidly and clearly transmit emergency traffic, evacuation orders, on-scene hazards, accountability updates, and mayday messages is essential.

Modern radio technology enhances intelligibility in noisy environments and improves signal reliability in challenging terrain or structures. These capabilities directly reduce the likelihood of firefighters operating without situational awareness or missing time-critical safety information, thereby lowering the risk of line-of-duty injuries.

The proposed radio upgrades also support compliance with recognized safety and interoperability standards. The Bendix King BK9000 and KNG-M150LPR radios meet current P25 digital standards and are compatible with regional and mutual aid communication systems. This alignment with NIMS and interoperability expectations ensures Calistoga Fire Department personnel can communicate effectively with neighboring agencies during mutual aid incidents, large-scale emergencies, or disasters. Maintaining compliant and interoperable communications equipment demonstrates the department’s commitment to nationally recognized best practices for emergency operations.

From a risk management perspective, communication failures represent one of the most significant operational risks faced by fire departments. Inadequate or unreliable radio systems can contribute to injuries, near-miss events, and increased liability exposure. Proactively investing in modern, dependable communication equipment reduces this exposure by ensuring firefighters are equipped with tools that support safe decision-making and coordinated operations. In the event of an injury or incident review, the use of up-to-date, industry-standard radio equipment also strengthens the City’s defensibility by demonstrating a commitment to providing appropriate safety equipment.

In conclusion, the purchase of Bendix King BK9000 and KNG-M150LPR mobile radios is a critical investment in firefighter safety and organizational risk reduction. These upgrades will enhance operational communication, reduce injury potential, improve compliance with safety and interoperability standards, and strengthen the Calistoga Fire Department’s overall loss control and risk management framework.

Item #6.4.

GRANT PROGRAM APPLICATION
Members must submit this completed application to request funds from the CIRA Safety & Loss Control Grant Program or PARSAC Legacy Flexible Spending Fund.

Applications may be submitted before or after project completion. Priority is given to projects that directly impact employee safety or reduce liability. Routine operating expenses are ineligible. If approved, funds will be distributed in accordance with the respective grant funding policies. Applications must be signed by an authorized agency representative (e.g., City/Town Manager) and emailed, with supporting documents, to Thor Benzing, CIRA Risk Manager ([email protected]).

1. MEMBER INFORMATION
Member Entity: Completed By:

Email: Title: Phone:

2. PROJECT OVERVIEW
Project Title/Description:

Total Project
Cost:
☐ Actual/Invoiced
☐ Estimated
Anticipated
Completion Date:
a. Project Impact/Anticipated Benefits
Describe how the project will enhance loss control and its expected results, such as reducing injuries, improving safety compliance, or strengthening risk management. You may attach supporting documents like risk assessments, cost-benefit analyses, or incident reports.
b. Does this project have the potential to accomplish any of the following? (Check all that apply; See Appendix) Risk Management Practices
☐ Implement a Risk Management Policy/Program
☐ Enhance Risk Assessment Practices
Workplace and Public Safety
☐ Enhance Public & Workplace Safety
☐ Reduce Employee Injuries and Remove Hazards
☐ Increase Safety Awareness & Program
Engagement
☐ Enhance Emergency Preparedness
Policy Compliance and Review
☐ Improve Compliance with Regulations
☐ Enhance Organizational Policy Compliance
Employment Practices and Workplace Culture
☐ Mitigate Employment Practices Liability (EPL) Risks
☐ Promote Diversity & Inclusion Initiatives
Training and Development
☐ Provide Employee Training and Education
☐ Provide Education Opportunities for Leaders/Risk
Management Professionals
Other (explain):

3. FUNDING REQUEST
Total Amount
Requested From CIRA:

Program Funding
Being Requested:
☐ CIRA Safety & Loss Control Grant
☐ PARSAC Legacy Flexible Spending Fund
Signature of Authorized Entity Representative Date
Item #6.4.

APPENDIX
PURPOSE: This appendix contains expanded definitions to assist applicants in identifying the potential scope, reach, and impact of proposed projects (“Project Overview”, Section 2.b.).

Risk Management Practices
Implement a Risk Management Policy/Program - Establishes a comprehensive framework for identifying, assessing, and mitigating risks
Enhance Risk Assessment Practices - Implements systematic approaches to evaluate potential risks and their impacts on operations
Workplace and Public Safety
Improve Public Safety- Enhances safety measures for the public, reducing risks during operations or events and/or promoting community wellbeing
Improve Workplace Safety - Implements practices or equipment that minimizes accidents and health-related issues through preventative measures
Remove a Specific Hazard - Targets the elimination of a known hazard in the workplace or public space Increase Safety Awareness and Program Engagement - Encourages a culture of safety by enhancing awareness of safety protocols among employees and/or the public
Enhance Emergency Preparedness - Implements measures to improve emergency response Policy Compliance and Review
Improve Compliance with Regulations – Facilitates adherence to established industry or state regulations Enhance Organizational Policy Compliance - Supports the project’s implementation of practices that ensure adherence to internal policies and best practices
Employment Practices and Workplace Culture
Mitigate Employment Practices Liability (EPL) Risks - Implements strategies to reduce risks related to employment practices, including discrimination, harassment, and wrongful termination claims Promote Diversity and Inclusion Initiatives – Advances initiatives towards a diverse and inclusive workplace to mitigate EPL risks and enhance organizational culture
Training and Development
Provide Employee Training and Education – Provides employees with essential knowledge/skills needed to reduce certain risks (e.g., harassment prevention, equipment safety, cyber security, etc.) Provide Education Opportunities for Leaders/Risk Management Professionals - Provides development opportunities for entity leaders and risk management professionals to enhance skills and promote proactive risk management Item #6.4.

2a. Project Impact/Anticipated Benefits
Replacing structural firefighting ensemble PPE that is approaching or exceeding its 10-year service life is a critical loss control and risk-management measure for the Calistoga Fire Department. Currently, more than 50% of the department’s PPE is rapidly approaching or beyond the 10-year service life, which significantly increases organizational exposure to firefighter injury, workers’ compensation claims, and liability risk.

As firefighting PPE ages, its thermal protective performance (TPP), moisture barrier integrity, and seam strength degrade—often in ways not visible during routine inspections. Degraded PPE increases the likelihood of burn injuries, heat stress, steam burns, punctures, cuts, abrasions, and chemical exposure during emergency operations. Replacing aging ensembles reduces the probability and severity of injury, directly lowering injury-related costs, lost work time, and long-term medical claims.

NFPA 1851 establishes a maximum service life of 10 years for structural firefighting PPE, regardless of condition. Continuing to deploy PPE beyond this limit places the department out of alignment with nationally recognized safety standards. Proactively replacing PPE nearing the end of its service life demonstrates Calistoga Fire Department’s commitment to firefighter safety, regulatory compliance, and best practices in occupational risk management.

In the event of a firefighter injury, the use of PPE beyond its recommended service life may increase organizational liability and weaken the City’s defensibility in claims or litigation.

Replacing aging PPE reduces exposure by ensuring personnel are equipped with gear that meets current safety standards and manufacturer performance specifications, thereby strengthening the City’s overall risk posture.

Newer PPE incorporates advancements in ergonomics, breathability, and weight reduction, improving firefighter mobility, situational awareness, and endurance. These improvements reduce fatigue-related errors and enhance on-scene decision-making, which further mitigates operational risk during high-hazard incidents.

Replacing structural firefighting PPE that is approaching or past 10 years old is a proactive investment in loss control, firefighter safety, and fiscal responsibility. This action directly reduces injury risk, supports compliance with NFPA standards, limits liability exposure, and reinforces Calistoga Fire Department’s commitment to protecting both its personnel and the community it serves.

Item #6.4.

(877)
MES 637-3473
Bill To

CALISTOGAFIRE DEPARTMENT
1113 WASHINGTONSTREET
CALISTOGACA 94515
United States
Aeroflex Coat AeroflexTurnout
Coat
Aeroflex Pant Aeroflex Turnout
Pant
Quote
Quote # QT2012333
Date 12/1 1/2025
Expires 02/13/2026
Sales Rep Lucero, Marc
P0 # RFQ for Aero?ex Turnouts
Shipping Method FedEx Ground
Customer CALISTOGAFIRE DEPARTMENT - CA
Customer # 0228537
Ship To

CALISTOGAFIRE DEPARTMENT
1113 WASHINGTONSTREET
CALISTOGACA 94515
United States
AeroflexTurnout Coat 15
Custom Aeroflex Coat
Calistoga Coat Spec FWQuote#179044
Aeroflex Turnout Pant 15
Custom Aeroflex Pant
Calistoga Pant Spec FWQuote#179044
RFQ for Grant PFAS FREE Aeroflex turnouts. increasing from 12 to 15 Sets pricing good thru June of 2026
$2,664.73 $39,970.95
$1,685.40 $25.281.00
Subtotal $65,251.95
Shipping Cost $0.00
Contact: 0228537 CALISTOGAFIRE DEPARTMENT - CA :Jason Pierson (916) 398-0906
Tax Total $5,057.03
Total $70,308.98
This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.

Allreturns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.

Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice. 2333

Item #6.4.

TI
ssw cumsmm Ben C m
W l
Ph: 510-339-5111
TF: 800-443-3556
UEI#: DDLSADSWN7U7
Quotation
CUSTOMER: SH'PTO‘ QUOTATION N0. ISSUED DATE EXPIRATIONDATE Calistoga City Fire Department Calistoga City Fire Department 368459 12/11/2025 01/10/2025 CA CA
1232 Washington Street 1232 Washington Street SALESPERSON CUSTOMER SERVICE REP Callstoga CA 94515 Callstoga CA 94515 Shawn Sweeney Shawn Sweeney 530-308-9575 530-308-9575
REQUISITION NO. REQUESTING PARTY CUSTOMERNO. TERMS OFFER CLASS ERIC PAIN 032274 Net 30 FR
F.O.B. SHIP VIA DELIVERYREQ. BY
DEST Standard Shipping

NOTES & DISCLAIMERS
Thank you forthis opportunity to quote. We are pleased to offer requested items below If you have any questions, need additional information, or would like to place an order, please contact your Customer Service Rep as noted above.

Safety Warning Notice: Products offered, sold, or invoiced herewith may have an applicable Safety Data Sheet (SDS) as prepared by the manufacturer of the product. The SDS is provided with the product. In addition, manufacturer's safety and/or warning notices, instmctions and information relating to the proper use and care of the product is provided with the product. Allapplicable SDS, safety and/or warning notices, instructions and other information provided with the product should be thoroughly read, reviewed, and understood prior to handling, distributing, using, reselling, or servicing any and all products provided by Curtis Materials utilized to clean, repair, maintain and/or service your owned equipment, as well as Curtis owned equipment, may contain per-and poly?uoroalkyl substances (PFAS) to meet national standards or original equipment manufacturer speci?cations. For other important product notices and warnings, or to request an SDS, product speci?cations, manufacturer's safety notices, instructions and/or warning notices, please contact Curtis or visit Transportation is included in below pricing.

LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE 3 EA A-1836- Black Painted High-Luster Finish 1836 $483.00 $1,449.00 BBGOABDBAAO MSA Cairns Traditional Helmet:

CAIRNS * Innerzone 2 Goggles w/ Low Pro?le
Hardware
* Standard Headband Liner
* Black Nomex Earlaps
* 6" Silkscreened Eagle Front Holder
* 2-Point Removable Nomex Chinstrap
with Quick Release & Postman‘s Slide,
Extra Long Center
* Lime/YellowRe?exite Tetrahedron Trim

Paci?c Nonh Division
5723 Sierra Court, Suite C
Dublin.CA 94568
Item #6.4.

W UTI
weng?g-x mSale?nd Rg:

Ph: 510-839-5111 Paci?c North Division
TF: 800-443-3556 6723 Sierra Court, Suite C
Dublin, CA 94568
UEI#: DDLSADSWN7U7 www.LNCurtiscom

LN QTY UNIT PART NUMBER DESCRIPTION PL UNITPRICE TOTAL PRICE Small Business
CAGE Code: 5E720
SIC Code: 5099
Federal Tax ID:94-1214350
UEI#DDLSADSWN7U7
This pricing generally remains ?rm until 01/10/2026. Pricing is subject to change if product is affected by the implementation of a tariff.Contact us for updated pricing after this date.

Due to market volatility, global supply chain pressures, and supply shortages, we recommend contacting your local L.N.Curtis and sons of?ce prior to placing your order to con?rm pricing and availability. This excludes our GSA Contract and other Fixed Price Contracts which are governed by contract-speci?c prices, terms, and conditions.

Subtotal $1,449.00
Estimated Tax Total $112.30
Transportation $0.00
Total $1561.30

HEROES
Item #6.4.

35860 Pauba Road, Temecula, CA. 92592
951-764-4022 office
www.cross-connections.net
[email protected]
State of California Small Business
Certification #2018055
Quote****************************Quote
Account # Date Invoice#
Payment Ending . . . December 16, 2025 2025-12-16-Calistoga FD Bill To: Ship To:

Calistoga Fire Department
Blake McCormick
1232 Washington St
Calistoga, CA 94515
707-942-2840
[email protected]
Calistoga Fire Department
Blake McCormick
1232 Washington St
Calistoga, CA 94515
707-942-2840
[email protected]
Terms Due Date Solicitation # Sales Rep. Partner Co.

Net 30 Date of Order J. Cross BK Technologies
Item Qty Part # Description Unit Price Amount
1 10 KNG-M150LPR
136-174 MHz, Digital/Analog, P25,
5000 channels, 50 Watts Remote
Mount. Units come with
Installation Kit (KAA0630) &
External Speaker (KAA0261) S/N
2,094.18 $20,941.80
2 10 KAA0660
Remote Control Head Plug & Play
KNG-Mxxx (Comes with KAA0638
Install Kit). S/N
1,015.08 $10,150.80
3 10 KAA0636
Cable Assy Remote Mount, 17’,
KNG-M
110.11 $ 1,101.10
Item #6.4.

4 10 KAA0290S
Handheld Programming
Microphone w/ Straight
Connector
317.46 $ 3,174.60
5 10 RFN-1005-3C
Connector, N-Male, Crimp-on,
RG58 7.54 $ 75.40
6 15 BKR9000-T3.5BC
BKR 9000 Command, Portable,
VHF-UHF-700/800 MHz, 5000
Channel, Black Housing, No
Channel Stop, Front & Top
Display, Belt Clip, Wi-Fi,
Bluetooth, GPS, DES, ADP,
IP67/68. 5-Yr Warranty. S/N
2,391.18 $35,867.70
7 15 BKR0668 Option, Factory Install, IP68 105.60 $ 1,584.00 8 15 BKR-BFV
Option, No Charge Base Freq. VHF
136-174 MHz, 5000 Ch. 6W BKR
9000

N/C N/C
9 15 BKR0574
Option, Factory Installed, AES
Encryption 351.78 $ 5,276.70
10 15 BKR0810GPS-E
Antenna, GPS, VHF, 136-174MHz,
BKR-P Series 58.74 $ 881.10
11 20 BKR0102 Li-In Battery, 4900mAh, Smart 202.81 $ 4,056.20 12 15 BKR0206
SURPASS Heavy Duty Speaker
Microphone, NFPA 1930
Temperature Compliant, 3.5mm
Jack, Emergency Button,
Programmable Toggle Switch,
IP68, High Vis Yellow, BKR
285.31 $ 4,279.65
13 1 BKR0300-6
Six Unit Desktop Charger, BKR 1,103.96 $ 1,103.96
14 1 BKR0587 Cable Kit, Keyloader, BKR 471.90 $ 471.90
Item #6.4.

Sub Total $88,964.91
Tax 7.25% $ 6,449.96
Shipping $ 225.00
TOTAL $95,639.87
Blake, thank you for the opportunity to earn your business. As a small business, we are very appreciative.

Signed Jeremy Cross Date December 16, 2025
Jeremy Cross
Item #6.4.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Hamid Heidary, Principal Engineer
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Notice of Completion for the Riverside Ponds & Headworks Mitigation Project
DESCRIPTION:

Consideration of a Resolution Accepting a Notice of Completion for the Riverside Ponds & Headworks Mitigation Project
RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The San Francisco Bay Area Regional Water Quality Control Board has adopted a Cease-andDesist Order (CDO), mandating that the city line or abandon the Riverside Ponds so they are no longer percolation ponds adjacent to the Napa River. These ponds are critical to the treatment system and provide much needed storage of treated effluent, hydraulic control over discharge to the river, a buffer for us to reprocess if there is a disruption in the treatment process. They also provide habitats for local wildlife. Additionally, the project shored up headworks facility from failure into Simmons Creek, increased Calistoga's ability to discharge treated effluent to the Napa river by 4.5 times, and improves automation of the wastewater plant.

Staff submitted a time extension request to CalOES to complete the alternate bid items by September 22, 2026, but FEMA only allowed a time extension to March 30, 2026.

The construction of Riverside Ponds Project is substantially completed on January 16, 2026, and the Public Works Director will file notice of completion for the project. Staff anticipates the remaining punch list items will be completed and closed out prior to March 30, 2026.

FINANCIAL IMPACT:

The total construction budget was $9,113,115 which was previously approved by Resolutions 2024- 11 and 2025-51. On February 6, 2024, Resolution No. 2024-11, council adopted a project construction budget in an amount not to exceed $6,566,615 and awarded a contract in the amount of $5,056,615 to Argonaut Constructors, Inc. to complete the base-bid items. On June 10, 2025, Resolution No. 2025-51, council adopted a project construction budget in an amount not to exceed $2,546,500 and awarded a contract amendment in the amount of $1,960,000 to Argonaut Constructors Inc to complete the bid alternate items.

Item #6.5.

The total construction cost including construction contracts with change orders, material testing, construction inspection, construction management and environmental monitoring is within the approved construction budget.

City staff applied for and received grant funding for the project from the Hazard Mitigation Grant Program (HMGP), along with Prop 1 funding from the Bay Areas Integrated Regional Water Management Plan (IRWMP), providing over 75% of the project funding.

CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA. The project was also exempt from CEQA.

ATTACHMENT(S):

No. 1 Draft Resolution
No. 2 Draft Notice of Completion
APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - Jan 16 2026 Connie Cardenas, Admin. Services Director Approved - Jan 21 2026 Mitch Celaya, Interim City Manager Approved - Jan 21 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #6.5.

RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA ACCEPTING AS SUBSTANTIALLY COMPLETE

THE RIVERSIDE PONDS & HEADWORKS MITIGATION PROGECT,
CONSTRUCTED BY ARGONAUT CONSTRUCTORS, INC., AND AUTHORIZING THE

PUBLIC WORKS DIRECTOR TO FILE A NOTICE OF COMPLETION
WHEREAS, the City of Calistoga awarded a contract on February 6, 2024, to Argonaut Constructors, Inc., for the construction of the base-bid items of Riverside Ponds & Headworks Mitigation Project; and
WHEREAS, the City Council approved a contract amendment on June 10, 2025, for the construction of bid alternate items of the Riverside Ponds & Headworks Mitigation Project; and
WHEREAS, Argonaut Constructors, Inc. substantially completed the work required by the contract and the contract amendment on January 16, 2026, to the satisfaction of the City Engineer; and
WHEREAS, the City Council now desires to accept the Project as complete.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Accepts as substantially complete the work for the Riverside Ponds & Headworks Mitigation Project constructed by Argonaut Constructors, Inc.

2. Authorizes the Public Works Director to file a Notice of Completion with the Napa County Recorder and process final payment in accordance with the Contract documents.

PASSED, APPROVED AND ADOPTED this 27th day of January, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ ____________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.5.

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF CALISTOGA
1232 WASHINGTON STREET
CALISTOGA, CA 94515
Attn: Public Works Department
Exempt From Recording Fees
Section 27383 Gov't. Code

NOTICE OF COMPLETION
Notice is hereby given that:

1. The undersigned is the owner of the interest or estate stated below in the property described below.

2. The name of the undersigned is City of Calistoga.

3. The address of the undersigned is:
1232 Washington Street
Calistoga, CA 94515

4. The nature of interest or estate of the undersigned is fee ownership, as well as ownership of the certain improvements located thereon.

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: None

6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of work of improvement herein referred to are: None

7. A work of improvement on the property hereinafter described was completed on January 16th, 2026.

8. The name of the original contractor, if any, for the work of improvement was Argonaut Constructors, Inc.

9. The kind of work done or material furnished was to complete the Riverside Ponds and Headwork Mitigation project.

10. The property on which the work of improvement was completed is in the City of Calistoga, County of Napa, State of California, and is described as follows:

In and around the wastewater treatment plant, located at 1100 Dunaweal Ln., Calistoga CA City of Calistoga, Owner
Dated: Signed:

Derek Rayner, Public Works Director
ATTACHMENT 2 Item #6.5.

VERIFICATION
I, the undersigned, say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under the penalty of perjury that the above is true and correct.

Executed at Calistoga, California, this 27th day of January, 2026.

City of Calistoga
Derek Rayner, Public Works Director
Item #6.5.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: David Fradelizio, Deputy Public Works Director
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Measure T Approvals and Maintenance of Effort (MOE) DESCRIPTION:

Council will Consider Adopting Resolutions Approving that the Maintenance of Effort was met for Fiscal Year 2024/25 Under the Measure T Program and Approving Certification of Equivalent Fund Expenditures under the Measure T Program.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

During the November 6, 2012, General Election, the voters of Napa County approved a 1/2-cent sales tax increase known as Measure T (the Measure), the Napa Countywide Road Maintenance Act of 2012. The Measure became effective July 1, 2018, and was implemented and administered by the Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”). Tax proceeds are allocated among all local agencies within the County under a formula-based approach.

As approved by the voters, the Measure revenue is for maintenance and reconstruction of streets, roads, transportation infrastructure within the public right-of-way, associated administration and design costs, including but not limited to sidewalks, curbs and gutters, traffic signals, curb ramps, stormwater operations, lighting, traffic signage, stripping, local roadway drainage, and street maintenance staff costs. The Measure is intended to complement, not replace, the City’s annual budgeted amount for street improvements.

Per the Measure, the city is required to do the following:
 Report the Maintenance of Effort (MOE) was spent in the previous fiscal year to the NVTA-TA for the duration of the Measure.
 Commit Equivalent Funds totaling at least 6.67% of the value of the total annual allocations of Measure T Funds to Class 1 Bike Facility projects identified in the adopted Countywide Bicycle Plan.

Maintenance of Effort
The City Council approved the annual minimum amount of MOE of $287,001 by Resolution No. 2018-014. The city has met its obligation in fiscal year 24/25 and spent a total of $414,856 on street crew maintenance salaries.

Class 1 Bike Facilities
The city must demonstrate to NVTA-TA that they have committed eligible revenues totaling at least

6.67% of the value of the total annual allocations of Measure T funds to Class 1 Bike Facility Item #6.6.

Projects. The Measure T ordinance allows the agencies to set aside the annual 6.67% commitment until there are sufficient funds to complete a Class I Bike Project. Measure T revenues since the measure began are summarized below, along with the required 6.67% spending amounts:

Fiscal Year
(FY)
Measure T
Revenue
Class I
Required
Amount
Actual Class I
Expenditure
Project
Expense
FY 18/19 $530,162 $35,362 - -
FY19/20 $501,381 $33,442 - -
FY 20/21 $550,281 $36,704 - -
FY 21/22 $668,273 $44,574 $79,250 Vine Trail
FY 22/23 $687,914 $45,884 $242,000 Vine Trail
FY 23/24 $679,540 $45,325 $273,000 Vine Trail
FY 24/25 $671,246 $44,772
TOTAL= $4,288,797 $286,063 $594,250
The city has exceeded its equivalent funds obligation to fund class I and has spent a total of $594,250 on class I bike facilities, which exceeds our total obligation.

FINANCIAL IMPACT:

There is no immediate financial impact as the MOE obligation of $287,001 was included in the FY 24/25 streets staffing costs under general fund Account No. 01-4122-4301, totaling $414,856 that meets the city’s obligation. The MOE and equivalent funds obligation requires General Fund monies be used for the city to be compliant and receive its Measure T revenues.

CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

No. 1 Draft Resolution - Maintenance of Effort for Fiscal Year 24/25 No. 2 Draft Resolution - Certification of Equivalent Fund Expenditures No. 3 Exhibit A
APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - Jan 15 2026 Connie Cardenas, Admin. Services Director Approved - Jan 15 2026 Mitch Celaya, Interim City Manager Approved - Jan 15 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #6.6.

RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, APPROVING THAT MAINTENANCE OF EFFORT OBLIGATIONS WERE MET FOR FISCAL YEAR 24/25 UNDER THE MEASURE T

PROGRAM
WHEREAS, on November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and WHEREAS, the Napa Valley Transportation Authority is the designated agency that administers and oversees the Measure T revenues; and WHEREAS, the City of Calistoga is an eligible recipient of Measure T funds; and
WHEREAS, the tax proceeds will be used to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and WHEREAS, under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for street and road projects as defined in the Measure; and
WHEREAS, the City of Calistoga has entered into a Master Agreement with NVTA-TA that outlines procedures for Measure T expenditures; and WHEREAS, the City Council on February 20, 2018, approved the annual Maintenance of Effort in the amount of $287,001; and
WHEREAS, the “Maintenance of Effort” of the City of Calistoga must be maintained annually throughout the term of the Measure from the General Fund of the City of Calistoga; and
WHEREAS, by January 31st each calendar year, the City of Calistoga must certify “Exhibit A” and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of Calistoga, demonstrating that the Maintenance of Effort was met the prior fiscal year; and WHEREAS, Measure T project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq).

Item #6.6.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Approves that the Maintenance of Effort obligation was achieved, in the amount of $287,001 included in the Public Works Streets Program budgeted for FY24/25, in General Fund Account Nos. 01-4122-4301, where a total of $414,856 was spent on street maintenance staff salaries that were used to meet the city’s obligation.

2. Approves that the MOE obligation was met for Fiscal Year 24/25 and Authorizes the Public Works Director to report the amount to NVTA-TA.

PASSED, APPROVED AND ADOPTED this 27th day of January, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.6.

RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, APPROVING CERTIFICATION OF EQUIVALENT

FUND EXPENDITURES UNDER MEASURE T PROGRAM AND AUTHORIZING THE

PUBLIC WORKS DIRECTOR OR DESIGNEE TO FILE THE AMOUNT

WITH NAPA VALLEY TRANSPORTATION AUTHORITY TAXING AUTHORITY (NVTA-TA)
WHEREAS, on November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and WHEREAS, the Napa Valley Transportation Authority is the designated agency that administers and oversees the Measure T revenues; and WHEREAS, the City of Calistoga is an eligible recipient of Measure T funds; and
WHEREAS, the tax proceeds will be used to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and WHEREAS, under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure; and
WHEREAS, the City of Calistoga has entered into a Master Agreement with NVTA-TA that outlines procedures for Measure T expenditures; and WHEREAS, in order to receive funding under this Agreement, the Local Agencies must demonstrate to NVTA-TA that they have individually committed eligible revenues totaling at least 6.67% of the value of the total annual allocations of Measure T funds to Class 1 Bike Facility projects identified in the adopted Countywide Bicycle Plan; and
WHEREAS, 6.67% of the value of the total annual allocations of Measure T funds will be deemed the “Equivalent Fund Spending for Class I Bicycle Facilities” of the City of Calistoga, which must be maintained annually throughout the term of the Measure from the General Fund of the City of Calistoga; and WHEREAS, the city has exceeded its total class I bike obligation of $288,034 from FY18/19 through FY24/25, and has spent a total of $594,250 on class I bike facilities which exceeds our total obligation; and
WHEREAS, by January 31st each calendar year, the City of Calistoga must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of Calistoga, demonstrating that the Item #6.6.

Resolution No. 2025-XXX

Equivalent Fund Class I Bicycle Facilities spending occurred during the prior fiscal year; and
WHEREAS, Measure T project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq).

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Approves the Class I Bicycle Facilities expenditures amount equivalent to

6.67% of the value of the total annual allocations of Measure T funds and this funding can be set aside and accumulated over multiple years to sufficiently fund a Class I Bike Facility project in future years.

PASSED, APPROVED AND ADOPTED this 27th day of January, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.6.

EXHIBIT A
NVTA-TA Approved MOE $287,001
MOE Amount Certified for FY 2024-25 $414,856
MOE Amount Certified for FY 2023-24 $376,142
MOE Amount Certified for FY 2022-23 $297,116
3-Year Average MOE Amount FY 22-24 $362,705
Measure T funds Received in FY 2024-25 $671,246
Measure T funds Expended in FY 2024-25 $0
Measure T funds Balance in Account (as of 06/30/2024) $784,705 Measure T Maintenance of Effort (MOE) Certification for Fiscal Year 2024-2025
City of Calistoga
ATTACHMENT 3 Item #6.6.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Matt McCaffrey, Police Chief
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Signing Agreement for services from the Napa Special Investigations Bureau (NSIB)
DESCRIPTION:

Council will consider approving an agreement with the Napa Special Investigations Bureau for services that focus on narcotics trafficking and human trafficking, primarily in the County of Napa.

RECOMMENDATION:
-Review the MOU and approve the signing by the Mayor and City Attorney SUMMARY:

The NSIB is a multi-agency task force that focuses on narcotics trafficking and human trafficking primarily in the County of Napa. Along with the Calistoga Police Department, the Napa County Sheriff's Office, Napa Police Department, Napa County District Attorney's Office, St. Helena Police Department, Napa County Probation Department, and the California Highway Patrol are participating agencies. Chief McCaffrey sits on the governing board of NSIB.

ANALYSIS:

NSIB is made up of staff from participating agencies. Those participating agencies that can't provide staff, such as the Calistoga Police Department, pay into the bureau's operating budget on an annual basis.

FINANCIAL IMPACT:

Calistoga has historically paid 50% of the cost of one secretarial position in the bureau. That amount is $64,058, which was included in the approved budget. The City could potentially receive 8% of the asset forfeiture funds that are seized.

CEQA STATUS:

Not Applicable
ATTACHMENT(S):

Draft Resolution - NSIB
AGREEMENTS # -8087 - Agenda Date - 12 9 2025 - A-8087 MOU NAPA SPECIAL INVESTIGATIONS BUREAU_encrypted_
APPROVAL(S):

Item #6.7.

Connie Cardenas, Admin. Services Director Approved - Jan 21 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #6.7.

RESOLUTION NO. 2026-XXX
ADOPTED JANUARY 27, 2026

RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, RENEWING A MEMORANDUM OF

UNDERSTANDING WITH THE NAPA SPECIAL INVESTIGATION BUREAU FOR FISCAL YEAR 2026-27 FOR AN AMOUNT NOT TO EXCEED $64,058 WHEREAS, Napa County law enforcement agencies recognize the need to work in conjunction with one another to address county-wide issues; and WHEREAS, local law enforcement agencies established the Napa Special Investigations Bureau to prevent and control the illegal use, distribution and sales of narcotics and dangerous drugs within the County; and
WHEREAS, the Napa Special Investigations Bureau operates across jurisdictional boundaries and has done so since its inception in 1976; and WHEREAS, the Calistoga Police Department and the Napa Sheriff’s Department must provide both management and supervision of the Napa Special Investigations Bureau and its personnel; and
WHEREAS, each agency will continue to be responsible for the compensation, training, personal equipment, vehicles, as well as to defend, indemnify and hold harmless each other as well as their employees; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby approves the Memorandum of Understanding (MOU) between the City of Calistoga and Napa Special Investigation Bureau and authorizes the City Manager to execute the Memorandum of Understanding agreement.

PASSED, APPROVED AND ADOPTED this 27th day of January 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
__________________________ __________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.7.

Napa County Agreement No. 8087
Item #6.7.

Item #6.7.

Item #6.7.

Item #6.7.

Item #6.7.

Item #6.7.

Item #6.7.

Item #6.7.

ATTEST: TIFFANY CARRANZA CITY OF NAPA, a municipal corporation Napa City Clerk
By: By:

FABIO RODRIGUEZ, Chief
Napa Police Department
Approved As To Form:

By:

CHRISTOPHER J. DIAZ, Interim City
Attorney
ATTEST: YUDIANA GALVAN CITY OF CALISTOGA
Calistoga City Clerk
By: By:

DONALD WILLIAMS, Mayor
Approved As To Form:

By:

MICHELLE KENYON, City Attorney
ATTEST: ANDREW BRADLEY CITY OF ST. HELENA
St. Helena City Clerk
By: By:

PAUL DOHRING, Mayor
Approved As To Form:

By:

ETHAN WALSH, City Attorney
ATTEST: NEHA HOSKINS COUNTY OF NAPA
:� By:.�C�
ANNE COTTRELL, Chair
Napa County Board of Supervisors
Approved As To Form: CALIFORNIA HIGHWAY PATROL
By: S. Darbinian By:

SILVA DARBINIAN, Deputy County MIKE MCCLELLIN, Captain
Counsel California Highway Patrol, Napa Area
7 Andrew Bradley (Dec 10, 2025 15:50:46 PST)
Andrew Bradley
Item #6.7.

Item #6.7.

Item #6.7.

11/12/25
Mike McClellin (Dec 11, 2025 10:43:52 PST)
Mike McClellin 11/12/25 11/12/25
Item #6.7.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Erin Stroud, Recreation Manager
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Proposed Updates to Joint Use Agreement with Calistoga Joint Unified School District
DESCRIPTION:

Consider Revisions to the Joint Use Agreement Between the City of Calistoga and Calistoga Joint Unified School District to Allow Mutual Use of All Facilities, Establish Use Priorities, and Modify the Cost Recovery Structure
RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The City of Calistoga and Calistoga Joint Unified School District (CJUSD) currently operate under a Joint Use Agreement adopted in 2022 that outlines shared use of specified facilities. The agreement includes a facility list and a mixed cost structure, including reimbursement for both staffing and utilities.

Staff from both agencies have collaborated to propose updates that simplify the agreement, broaden access, and better reflect current facility resources. The proposed changes eliminate the specific facility lists, provide general access to all facilities owned by either party, clarify scheduling priorities, and revise the cost recovery structure to focus solely on personnel expenses.

These updates also reflect recent infrastructure changes, including the completion of a new high school football stadium and track and the City’s acquisition of the Calistoga Fairgrounds, both of which create additional opportunities for joint use.

ANALYSIS:

The proposed revisions would remove Exhibits A and B, which currently list specific facilities eligible for joint use, and instead allow for access to any and all public facilities owned or managed by the other party. This would make the agreement more adaptable to future facility development or reconfiguration and eliminate the need for amendment each time a new facility is added.

The agreement would also clarify that each agency retains scheduling priority for its own programs and services. The District would maintain priority use of its facilities for instructional and extracurricular purposes, while the City would maintain priority use of its facilities for recreation and community programming. All other uses would be accommodated on a space-available basis.

Item #6.8.

Additionally, the proposed changes modify the cost recovery structure. Instead of billing for utilities or rental fees, the agency using the facility would reimburse only for actual personnel costs. This may include lifeguards for swim team practices or school swim lessons, swim instructors hired by the City to run lessons for District programs, or custodial staff scheduled outside of normal operating hours. This model simplifies the agreement and focuses cost recovery only where actual staffing is required.

FINANCIAL IMPACT:

In 2025, the City invoiced CJUSD $2,039.04 for utility costs associated with exclusive swim team use of the Calistoga Community Pool. Under the proposed revisions, these costs would no longer be recovered, representing a modest loss in revenue. However, all staff time related to school use, including lifeguards and instructors, would continue to be reimbursed.

CEQA STATUS:

None
ATTACHMENT(S):

Draft Resolution - CJUSD
Joint Use Agreement CJUSD 2025–2030 - signed
Schedule and Reimbursement Agreement - Pool Facilities
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jan 22 2026 Rachel Stepp, Deputy City Manager Approved - Jan 22 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 22 2026 Item #6.8.

RESOLUTION NO. 2026-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY

OF NAPA, STATE OF CALIFORNIA, ADOPTING REVISIONS TO THE JOINT USE

AGREEMENT AND REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF CALISTOGA AND THE CALISTOGA JOINT UNIFIED SCHOOL DISTRICT.

WHEREAS, the City of Calistoga and the Calistoga Joint Unified School District currently operate under a Joint Use Agreement adopted in 2022 that outlines shared use of specified facilities; and
WHEREAS, the existing agreement includes a facility list and a cost recovery structure that provides for reimbursement of both staffing and utilities; and WHEREAS, staff from both agencies have collaborated to propose updates to the Joint Use Agreement to simplify administration, broaden access, and better reflect current facility resources; and
WHEREAS, the proposed revisions remove the specific facility lists and instead allow for mutual use of all facilities owned or managed by either party; and WHEREAS, the proposed revisions clarify scheduling priorities, with each agency retaining priority use of its own facilities for its programs and services; and WHEREAS, the proposed revisions modify the cost recovery structure so that the agency using a facility reimburses only for actual personnel costs incurred as a result of that use and eliminates reimbursement for utilities; and WHEREAS, related facility use and reimbursement agreements, including agreements governing use of the Calistoga Community Pool, have been updated to align with the revised Joint Use Agreement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Calistoga that the revisions to the Joint Use Agreement between the City of Calistoga and the Calistoga Joint Unified School District are hereby approved and the reimbursement and schedule agreement for use of the City of Calistoga Pool Facilities is approved.

PASSED, APPROVED and ADOPTED this 27th day of January 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY that the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
________________________ _______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.8.

4930-3670-5397 v1

AGREEMENT BETWEEN CITY OF CALISTOGA

AND CALISTOGA JOINT UNIFIED SCHOOL DISTRICT

FOR JOINT USE OF CERTAIN PUBLIC FACILITIES

OWNED BY CITY OF CALISTOGA AND

CALISTOGA JOINT UNIFIED SCHOOL DISTRICT
Authorizing Agreement No. ____
This agreement (“Agreement”) is made and entered into this ____ day of, by and between the City of Calistoga, a general law city and a municipal corporation (“City”), and Calistoga Joint Unified School District (“District”) for joint use of certain public facilities owned by City of Calistoga and Calistoga Joint Unified School District. The City and District shall be referred to individually as “City”, “District” or party and shall be referred to collectively as “parties”.

RECITALS
A. City owns certain public property and public facilities which District could use at time when City is not using the property or facilities. Conversely, District owns certain public property and public facilities which City could use at time when District is not using the property or facilities.

B. The City and District are parties to a Joint Use Agreement made and entered into on March 15, 2022 (“2022 Agreement”) approved via Resolution 2024-87. The parties desire to enter into this Agreement to replace the 2022 Agreement.

C. The purpose of this Agreement is to continue the cooperative joint use of City and District owned facilities.

D. The District has adopted a Civic Center Act Policy (Board Policy and Administration Regulation 1330), attached hereto and hereinafter incorporated as Exhibit A, which governs the use of school facilities and grounds pursuant to the Civic Center Act, California Education Code section 40040 et seq. The parties agree that if there is any inconsistency between this Agreement and the Civic Center Act Policy, the Civic Center Act Policy shall prevail.

E. It is also a purpose of this Agreement to provide for the assumption of responsibility for the safety and protection of children and others while the facilities are being used by the non-owner user and to ensure that the risk or liability is borne by the user of the facilities or public property.

AGREEMENT
In consideration of the foregoing and the further covenants and conditions herein contained, City and District do hereby agree as follows:

1. Recitals. The above recitals are true and correct and incorporated herein as material terms of this Agreement.

Item #6.8.

4930-3670-5397 v1

2. The City owns and/or manages public facilities that the District may use, subject to the terms of this Agreement (“City Facilities”).

3. District Facilities. The District owns and/or manages public facilities that the City may use, subject to the terms of this Agreement (“District Facilities”).

4. District Use of City Facilities. The City agrees that the District may use the City Facilities subject to the terms and conditions set forth in this Agreement.

5. City Use of District Facilities. The District agrees that the City may use the District Facilities subject to the terms and conditions set forth in this Agreement and in accordance with the District’s Civic Center Act Policy (Board Policy 1330).

6. Coordination of Facility Use and Costs.

Each party recognizes that the other party has the primary right and responsibility to establish the hours for the use and operation of its facilities so that it can schedule its own programs and control and monitor costs, among other things. Further, each party recognizes that the use of the other party’s facilities may have impacts on the health, safety and welfare of the community (e.g., traffic and noise impacts during sporting events). Further, each party recognizes that the use of the other party’s facilities has costs associated therewith. Further, City and District agree that the other’s facilities shall be used at such times and in a manner so as not to interfere with the primary uses of either the City or the District.

Thus, in order to facilitate appropriate joint use of the facilities, the District Superintendent or his or her designee (“Superintendent”) is designated as the District’s contract administrator for this contract and is authorized and directed by the Board of Trustees of the District to cooperatively develop and approve scheduling and reimbursement agreements for joint use of the facilities. The City Manager or his or her designee (“City Manager”) is designated as the City’s contract administrator for this contract and is authorized and directed by the City Council of the City to cooperatively develop and approve Scheduling and Reimbursement Agreements for joint use of the facilities, a form of which is attached hereto as Exhibit C and hereinafter incorporated by reference. The Superintendent and City Manager will meet as necessary to determine scheduled use of the respective facilities.

The parties expect to cooperate to modify the schedules in the ordinary course of business. However, if it considers it necessary, either party may request in writing that the other party allow it to use any facility or facilities. Each party shall use best efforts to make such requests at least thirty (30) calendar days before the desired date of use. The other party shall use best efforts to respond not more than ten (10) days thereafter.

City and District will use best efforts to provide the other with a minimum of ten (10) calendar days’ notice when canceling previously approved facilities use dates.

Item #6.8.

4930-3670-5397 v1
If either the City or District cancels any approved reservation, the canceling party will make a reasonable effort to provide an appropriate alternative reservation.

7. Consent of Parties. The parties agree that they shall cooperate and take all necessary actions to achieve the purposes of this Agreement to ensure the maximum joint use of the facilities for the benefit of the City’s residents and the District’s students.

Notwithstanding the foregoing, each party’s facilities shall be made available to the other party in accordance with this Agreement, subject to the availability of the requested facility and each party’s programs, maintenance schedules, staffing levels, and operational needs. Either party may decline a request for use when the requested facility is not available for use. If either the City or District declines a request for use of a facility, an alternative date or facility may be offered.

8. Janitorial and Custodian Services. City shall be responsible for providing normal janitorial and custodian services for City Facilities, and District shall be responsible for providing normal janitorial and custodian services for District Facilities. District and City agree to provide their own clean-up and shall put the furniture away after each use of the other’s facilities. It is the responsibility of the party using the facility to return the facility or grounds to its original condition.

Each party shall make full effort to communicate information regarding clean-up problems to the other party.

9. Condition of Facilities. City and District shall be responsible for the condition in which facilities are left after each use of the other’s facilities and, should City or District property be damaged or abused beyond normal wear during use by either District or City, such damage will be paid for by the responsible party.

10. Supervision. At all times when the facilities are scheduled for use by the City or the District, the facilities shall be under the supervision and control of the party using it, including its agents and employees. Further while using the facilities, the party using the facilities, including its agents and employees, shall supervise the use of the facilities and shall operate the facilities in accordance with all applicable federal, state and local laws, rules and regulations, including without limitation those pertaining to the presence of qualified lifeguards for pool use.

11. Reservations for Public Use of District and City Facilities. The District shall be responsible for administering facility reservations for public use of all District Facilities. Request for public use of District facilities must follow District procedure. The City shall be responsible for administering facility reservations for public use of all City Facilities.

12. Use of District Facilities by the City.

13.1 Fees for Use of District Facilities by the City. City and District agree that the fees normally charged by the District when an outside group or agency uses District Facilities shall be waived for City-sponsored use provided that Item #6.8.

4930-3670-5397 v1
intended uses are consistent with Group Category I of the District’s Civic Center Act Policy (Board Policy 1330).

13.2 When the City’s use of District facilities requires District staff coverage, the City shall reimburse the District for staff time only. Reimbursement shall be based on the District’s current hourly rates for the personnel providing coverage. Any such charges shall be consistent with the California Civic Center Act (Ed. Code Section 38130 et seq.) and the District’s Civic Center Act Policy (Board Policy 1330). The Superintendent and City Manager, or their designees, shall determine in advance whether staff coverage is required and coordinate scheduling accordingly.

13.3 Program Participant Fees. The City may charge participant fees for recreation programs it conducts at District Facilities. Such fees shall be used to offset the costs of providing the programs.

13.4 Facilities Prohibited for Use by the City. All the District kitchen Facilities are excluded for use by this Agreement except that it may be rented at the fair market rate established by District policy.

14. Use of City Facilities by the District.

14.1 Fees for Use of City Facilities by the District. District and City agree that the fees normally charged by the City when an outside group or agency uses City Facilities shall be waived for District-sponsored activities and uses.

14.2 When the District’s use of City facilities requires City staff coverage, including but not limited to lifeguards, swim instructors, facility attendants, or maintenance personnel, the District shall reimburse the City for staff time only. Reimbursement shall be based on the City’s current hourly rates for the personnel providing coverage. The City Manager and Superintendent, or their designees, shall determine in advance whether such staff coverage is required and coordinate scheduling accordingly.

14.3 Use of Calistoga Community Pool by the District. The use by the District of the Calistoga Community Pool shall be subject to the terms and conditions of the Schedule and Reimbursement Agreement, separately entered into between the City and the District.

14.4 Facilities Prohibited for Use by the District. All the City’s kitchens located on the Fairgrounds property are excluded for use by this Agreement except that they may be rented at the rate established by the City’s adopted fee schedule.

15. Prohibited Uses. City and District agree that no activity in violation of state or federal law or local ordinance shall be conducted on any facility or any public property. This includes any use that involves possession, Item #6.8.

4930-3670-5397 v1
consumption, or sale of alcoholic beverages, tobacco, or any restricted substances on District property.

16. Insurance.

16.1 City and District shall each maintain comprehensive general liability insurance in the amount of Two Million Dollars ($2,000,000) combined single limit per occurrence to protect City and District, their officers, agents, servants and employees against claims for bodily injury, and property damage arising from City’s or District participation in the activities described herein. If the CGL policy is not endorsed to include affirmative coverage for sexual abuse or molestation, the City and District shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $2,000,000 per occurrence or claim. The form of such insurance shall be satisfactory, respectively, to City and District and may include self-insurance at levels acceptable to both parties. Each party’s policy or policies shall name the other party (City or District) as additional insured. The insurance provided as an additional insured shall be primary to, and non-contributory with any insurance or self-insurance program maintained by the City or District. The City and District each grant to the other a waiver of any right to subrogation.

In event of cancellation or a material change in coverage, both City and District agree to give a minimum of thirty (30) days’ written notice to Joint Use of Facilities Agreement the other.

16.2 A Workers’ Compensation and Employers’ Liability policy written in accordance with the laws of the State of California and providing coverage for any and all employees of the District or City shall be executed by both parties. The Workers Compensation policy shall provide coverage for Workers’ Compensation (Coverage A) and One Million Dollars ($1,000,000.00) Employers’ Liability (Coverage B) and waiver of subrogation shall be required for the Worker’s Compensation in favor of the either party as appropriate.

17. Hold Harmless/Defense/Indemnification. City and District shall defend, indemnify and hold harmless each other as well as their respective officers, agents, employees and volunteers from any claim, loss or liability including, without limitation, those for personal injury (including death) or damage to property, arising out of or connected with any acts or omissions of that party or its officers, agents, or employees when performing any activities or obligations required of that party under this Agreement.

18. Mutual Indemnification. Each party agrees to indemnify, defend, and hold armless the other party, its officers, agents, employees and volunteers from any and all liabilities, claims, or losses of any nature, including attorneys’ fees, to the Item #6.8.

4930-3670-5397 v1
extent caused by, arising out of, or in connection with, the indemnifying party’s intentional or negligent acts or omissions pursuant to this Agreement.

19. Anti-Discrimination Clause. Neither party to this Agreement shall discriminate against any employee, applicant for employment, or other person using the Premises, on the basis of race, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, age, disability, ancestry, medical condition, genetic information, creed, in violation of any federal or state law, in connection with the performance of this Agreement.

20. Attorney Fees and Costs. It is mutually agreed between the parties that in the event that the interpretation or enforcement of any terms, provisions, rights or obligations contained in this Agreement become the subject of litigation between the parties hereto, the prevailing party in any such litigation shall recover from the non-prevailing party the prevailing party’s reasonable attorney fees and costs.

21. Dispute Resolution. The parties agree that in the event of a dispute regarding a violation, interpretation or application of any of the provisions of this Agreement, every effort will be made to resolve it by private conference between the respective parties’ representatives. If the dispute cannot be resolved, either party may request mediation, and the parties agree to mediation as a step prior to commencing legal action. Any costs for mediation would be split equally between the parties.

22. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of California.

23. Waiver. The waiver by either party of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition on any subsequent breach of the same or any other term, covenant or condition herein contained.

24. Force Majeure

24.1 The District shall not be chargeable with, or liable to, the City for anything or in any amount for any failure to perform or delay caused by fire, earthquake, explosion, flood, hurricane, the elements, Acts of God or the public enemy, actions, restriction, limitations or interference of governmental authorities or agents; enforcement of applicable law; war; invasion; insurrection; rebellion; riots; strikes or lockouts; inability to perform, control or prevent which is beyond the reasonable control of the District; and any such failure or delay due to said causes or any of them shall not be deemed a breach of or default in the performance of this Agreement by the District.

24.2 The City shall not be chargeable with, or liable to, the District for anything or in any amount for any failure to perform or delay caused by fire, earthquake, explosion, flood, hurricane, the elements, Acts of God or the public enemy, actions, restriction, limitations or interference of Item #6.8.

4930-3670-5397 v1
governmental authorities or agents; enforcement of applicable law; war; invasion; insurrection; rebellion; riots; strikes or lockouts; inability to perform, control or prevent which is beyond the reasonable control of the City; and any such failure or delay due to said causes or any of them shall not be deemed a breach of or default in the performance of this Agreement by the City.

24.3 Workers’ Compensation Insurance. Each party to this Agreement shall procure and maintain Workers’ Compensation Insurance as required by Labor Code Section 3700.

25. Severability. If any provision of this Agreement, or the application thereof to any person or circumstance, is found to be invalid, the remainder of the provision of this Agreement, or the application of such provision to persons or circumstances other than those as to which it is found to be invalid, as the case may be, shall not be affected thereby so long as the purposes of this Agreement can still be carried out.

26. Master Agreement. This Agreement shall serve as the master agreement covering the rights and responsibilities of City and District regarding use of City Facilities and District Facilities.

27. This Agreement shall expire on June 30, 2030. Either party may terminate this Agreement prior to its expiration by providing thirty (30) days’ written notice to the other party.

28. Successors and Assigns. This Agreement shall bind the successors and assigns of the parties hereto.

29. Modifications. The terms and conditions of this Agreement may be modified or changed only by written mutual consent of the parties.

30. Assignment. Neither party shall have the right or power, without the other party’s written consent, to assign its rights or delegate its duties pursuant to this Agreement. Each party shall not make any use of the public facilities which is not in keeping with the purposes of this Agreement. This provision shall not apply to either party’s right to permit community groups and organizations the right to use the public facilities.

31. Previous Agreements. This Agreement supersedes and replaces all previous agreements by and between City and District as they may pertain to use of the subject property.

32. Notification. Any notices sent to City and District pursuant to this Agreement, shall be addressed as follows:

For the City: Mitch Celaya
Interim City Manager
Item #6.8.

4930-3670-5397 v1
1232 Washington Street
Calistoga, CA 94515
(707) 942-2805
For the District: Audra Pittman
Superintendent
1520 Lake Street
Calistoga, CA 94515
(707) 942-4703
[Signatures on Next Page]
Item #6.8.

4930-3670-5397 v1
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first above written.

CITY:

City of Calistoga, a California municipal
corporation
By: ______________________________
Its: ______________________________
ATTEST:

By: ________________________________
Its: ________________________________
DISTRICT:

Calistoga Joint Unified School District, a California
joint unified school district
By: ________________________________
Its: ________________________________
ATTEST:

By: ________________________________
Its: ________________________________
Audra Pittman (Jan 22, 2026 10:13:13 PST)
Audra Pittman
Item #6.8.

4930-3670-5397 v1
EXHIBIT A -District’s Civic Center Act Policy (Board Policy 1330) Item #6.8.

Item #6.8.

Item #6.8.

Item #6.8.

Item #6.8.

Item #6.8.

Item #6.8.

Item #6.8.

Item #6.8.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Rachel Stepp, Deputy City Manager
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Approval of Agreement with UBEO West, LLC for Multifunction Copier Rental, Maintenance, and Document Management Services
DESCRIPTION:

Consider adopting a Resolution approving and authorizing the City Manager to execute an agreement with UBEO West, LLC for the rental, maintenance, and support of multifunction copiers and related document management services, in a form approved by the City Attorney.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The City has an existing agreement with UBEO West, LLC for multifunction copier rental and document management services that has been operating effectively and meeting the City’s operational needs. The proposed agreement represents a renewal of these services and allows the City to continue with a vendor and service model that has proven reliable and efficient. Staff is recommending renewal rather than pursuing an alternative provider at this time.

The renewal also expands the City’s existing copier and document management system to include the Fairgrounds, in addition to City Hall and other City facilities such as Police, Fire, Public Works, Parks and Recreation, and Water. These systems support daily printing, copying, scanning, and faxing needs across departments.

The attached agreement with UBEO West, LLC covers the rental of existing and replacement equipment, ongoing maintenance and repair services, supplies such as toner, and associated document management software, including uniFLOW and cloud-based fax services.

ANALYSIS:

Under the proposed agreement, UBEO West, LLC will provide equipment rental, maintenance and repair services, toner and standard consumable supplies, usage monitoring, and document management software licenses. The agreement has a 60-month term with monthly payments and metered usage billed in accordance with the schedules included in the contract.

Item #6.9.

The base monthly cost of the agreement is $3,349, exclusive of applicable taxes, with additional charges only incurred if usage exceeds established allowances. Staff has reviewed the agreement and finds it to be operationally appropriate and consistent with the City’s ongoing service needs.

FINANCIAL IMPACT:

The annual cost of the agreement is $40,188 and is budgeted in account 117-4970-4505. Sufficient funding is included in the current fiscal year budget. Funding for subsequent years will be requested as part of the annual budget process. The total contract amount over the five-year term is $200,940.

CEQA STATUS:

The recommended action is not a project and therefore not subject to CEQA review.

ATTACHMENT(S):

RESOLUTION - UBEO West, LLC
City of Calistoga- Canon-UniFLOW Rental-Updated T's & C's APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jan 23 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 23 2026 Item #6.9.

ATTACHMENT 1
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ENTER

INTO A RENEWAL AGREEMENT WITH UBEO WEST, LLC FOR MULTIFUNCTION COPIER RENTAL AND DOCUMENT MANAGEMENT SERVICES.

WHEREAS, the City of Calistoga has an existing agreement with UBEO West, LLC for multifunction copier rental and document management services that has been operating effectively and meeting the City’s operational needs; and WHEREAS, the City relies on multifunction copiers and related document management services to support daily administrative and operational functions; and WHEREAS, the City wishes to renew these services to ensure continuity of operations, maintain service reliability, and avoid disruption associated with transitioning to a new vendor; and
WHEREAS, a five-year renewal agreement has been negotiated with UBEO West, LLC for the continued rental, maintenance, and support of multifunction copiers and associated document management software; and
WHEREAS, funding for the annual cost of $40,188 is included in the current fiscal year budget in account 117-4970-4505, with funding for subsequent years to be requested through the annual budget process; and
WHEREAS, the total contract amount over the five-year term is $200,940; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Calistoga as follows: That the Calistoga City Council hereby authorizes the City Manager to execute a five-year renewal agreement between the City of Calistoga and UBEO West, LLC for multifunction copier rental and document management services, in a form approved by the City Attorney.

PASSED, APPROVED, AND ADOPTED this 27th day of January 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:

Yudiana Galvan, CMC, City Clerk Donald Williams, Mayor
Item #6.9.

1 of 2 Rev: 5/1/2022
Owner: UBEO WEST, LLC

EQUIPMENTINFORMATION
Quantity Make Item Description (or Accessories)
1 See Schedule A
2 3
4 5
6 7
8 Payment $3,349.00 Term (Months) 60
Payment Frequency Monthly ImageMeter ReadingFrequency(QUARTERLY unless otherwise indicated) Quarterly B&W Image Monthly Allowance Schd A Excess Per Image Charge (B&W) Schd A Color Image Monthly Allowance Schd A Excess Per Image Charge (Color) Schd A Square Feet Monthly Allowance 0 Excess Per Image Charge (Square Feet) 0 xMedius Page/DID Monthly Allowance 0 xMedius Excess Per Page/DID Charge 0 All amounts exclusive of applicable taxes
THIS AGREEMENT CANNOT BE TERMINATED EARLY.

Meters ☒UDCA ☐Fax ☐e-Mail Meter Contact e-Mail Fax#

CUSTOMERACCEPTANCE OWNER ACCEPTANCE
By signing below customer certifies that all conditions and terms of this agreement on the first and second page have been reviewed and acknowledged. By providing a telephone number for a cellular phone or other wireless device, you are expressly consenting to receiving communications (for NON-marketing or solicitation purposes) at that number, including, but not limited to, prerecorded or artificial message calls, text messages, and calls made by an automatic telephone dialing system from Owner and its affiliates and agents. This Express Consent applies to each such telephone number that customer provides to us now or in the future and permits such calls. These calls and messages may incur access fees from your cellular provider.

Company Name: City of Calistoga
Federal Tax ID:

Owner: UBEO WEST, LLC 94-6000305
By (Please Print): By:

Signature: Signature:

Title: Date: Title: Date:

DELIVERY AND ACCEPTANCE
The Customer hereby certifies that all the Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted. All conditions and terms of this agreement have been reviewed, acknowledged and are now irrevocable and unconditional.

By (Please Print): Title:

Signature: Date:

CUSTOMERINFORMATION
Bill To Full Customer Legal Name
City of Calistoga
Contact Person
Rachel Stepp
Installation Site Key Operator
Street Address
1232 Washington St
Title
Deputy City Manager / Public
Title
Box/Suite/Routing Telephone #
(707) 942-2803
Telephone #
City
Calistoga
State
CA
Zip Code
94515
Facsimile #
(707) 942-2831
Facsimile #
Installation Address (if different from above) e-mail e-mail Supplies (toner and developer in colors, black, cyan, magenta and yellow) and waste toner bottles are included at no additional charge, unless otherwise indicated.

Throughput materials (paper stocks, staples, etc.) and toner and developer in colors clear, gold, silver, white, and fluorescent pink are NOT included.

BLACK Supplies Included ☐ NO COLOR Supplies Included ☐ NO Additional Terms and Conditions on Second Page. Other Agreed Upon Addendum(s) included:

During the term of this Agreement, Owner may substitute and/or change the tools and equipment that it uses in providing the images and other solutions being provided to Customer. In these situations, Owner will explain the changes to Customer and Customer will sign an updated schedule incorporating the changes to the equipment and related products in the Customer’s possession and/or being used to provide the solution. In addition, if customer’s needs and/or the available technology changes dramatically, either party may initiate discussions to revise this Agreement; provided that any such change must be mutually agreed to in a new agreement or amendment signed by authorized individuals on behalf of both Customer and Owner.

AGREEMENT NUMBER SALESREPRESENTATIVE
Eric Gray

MANAGE RENTAL AGREEMENT
A B C
Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF 1/23/2026
Karim Latifi
VP/GM
Item #6.9.

Rev: 5/1/2022
2 of 2

UMANAGE RENTAL AGREEMENT
TERMS and CONDITIONS

1. Ownership and Use of System: Owner is the sole owner and title holder to the “System”. The “System” shall mean all hardware (and, except as limited by section 10 below, software) included on the UMANAGE Rental Agreement. Customer agrees to keep the System and associated products free and clear of all liens and claims. Customer agrees that the System and associated products will be used solely for business purposes and not for consumer purposes or personal use and that the Customer’s location is a business address.

2. Payment: Monthly payments will begin on the Commencement date. The Customer agrees to pay Owner the base payment which includes the minimum base image allowance when due. The Customer also agrees to pay a charge for each image in excess of the image allowance. The base payment and the charge for overages are as indicated on the first page of this Agreement. If any payment is more than ten days late, the Customer agrees to pay a fee of up to 15% or $29 (whichever is greater) on the overdue amount, but not to exceed the maximum amount allowed by law. The Customer also agrees to pay $35 for each check that the bank returns for insufficient funds or any other reason. At the end of the first year of this Agreement, and once each successive twelve month period thereafter, Owner may increase the base payment and the Excess Per Image charges by an amount not to exceed 6% of the then current payment and charges. The Customer’s obligation to pay the base payments and its other obligations hereunder is absolute and unconditional and is not subject to cancellation, reduction, setoff or counterclaim. THIS AGREEMENT IS NON-CANCELABLE.

3. Excess Images: Customer will submit true and accurate System meter readings to Owner for the System by the end of the second workday of each billing period in any reasonable manner requested by Owner, including an automated collection system. If Customer fails to submit meter readings, Owner may estimate meters and generate invoicing based upon the estimated meter readings.

4. Term and Transition Billing: This Agreement is binding upon Customer on the date Customer signs the Agreement. The Agreement is effective on the date Customer signs the Delivery and Acceptance (“Effective Date”). The term of the Agreement begins on date designated by us after receipt of all required documentation and acceptance by us (“Commencement Date”) and continues for the number of months designated as “Term” on the first page of this Agreement. Customer agrees to pay an interim base payment in the amount of 1/30 of the monthly base payment, for each day from and including the Effective Date until the day preceding the Commencement Date.

5. Upgrade and Downgrade Provision: Owner may review your image volume and, in its discretion, propose options for upgrading or downgrading to accommodate your needs.

6. Taxes and Fees: This is a net agreement. In addition to rent, the Customer agrees to pay all taxes, fees, and filing costs related to the use of the System, even billed after the end of the Agreement. Owner will file property tax returns and bill the Customer as soon as an invoice from the local jurisdiction is received. Owner has the option to estimate any taxes due for the year and bill the Customer periodically in advance on the basis of that estimate. The Customer agrees that if Owner pays any taxes or charges on the Customer’s behalf, Customer will reimburse Owner for all such payments and will pay Owner a fee for collecting and administering any taxes, assessments or fees and remitting them to the appropriate authorities. The Customer will indemnify Owner on an after-tax basis against the loss of any tax benefits anticipated at the Commencement Date arising out of the Customer’s acts or omissions. Owner may charge Customer a reasonable fee to cover documentation and investigation costs. Any amount charged under this agreement may include a profit.

7. UCC Filing: The Customer authorizes Owner or its assignee to sign any documents in connection with the Uniform Commercial Code (“UCC”) on the Customer's behalf. The Customer authorizes Owner to insert the serial number(s) of the System in this Agreement (including any schedules) and in any filings. In order to protect our rights in the System, Customer grants the Owner a security interest in the System if this Agreement is deemed a secured transaction and Customer authorizes Owner to record a UCC-1 financing statement or similar instrument, and appoint Owner as its attorney-in-fact to execute and deliver such instrument, in order to show Owner’s interest in the System.

8. Collateral Protection, Liability and Insurance: The Customer is responsible for any damage to or loss of the System and any losses or injury caused by the System. The Customer promises to keep the System fully insured against loss until the Agreement is paid in full and maintain insurance that protects Owner from liability for any damage or injury caused by the System or its use. The Customer promises to provide Owner with evidence of the insurance, showing Owner as the loss payee for the full replacement value of the System and additional insured for public liability and third party property insurance, upon request. If Customer fails to provide such evidence within 30 days after the commencement of this Agreement, Owner has the option, but not the obligation to do as provided in either (A) or (B) as follows, as determined in Owner’s discretion: (A) Owner may secure property loss insurance on the System from a carrier of Owner’s choosing in such forms and amounts as Owner deems reasonable to protect Owner’s interests. If Owner secures insurance on the System, Customer will not be named as an insured party, Customer’s interests may not be fully protected, and Customer will reimburse Owner the premium which may be higher than the premium Customer would pay if Customer obtained insurance, and which may result in a profit to Owner through an investment in reinsurance.

If Customer is current in all of its obligations under the Agreement at the time of loss, any insurance proceeds received relating to insurance Owner obtains pursuant to this subsection (A) will be applied, at Owner’s option, to repair or replace the System, or to pay Owner the remaining payments due or to become due under this Agreement, discounted at 2% per annum; or (B) Owner may charge Customer a monthly damage surcharge of up to .0035 of the System cost as a result of Owner’s credit risk and administrative and other costs, as would be further described on a letter from Owner to Customer. We may make a profit on this program.

NOTHING IN THIS PROVISION WILL RELIEVE CUSTOMER OF THE RESPONSIBILITY FOR LIABILITY INSURANCE ON THE SYSTEM. Owner may file claims and endorse insurance checks on the Customer’s behalf.

9. Indemnity: After installation, Owner is not responsible for any losses or injuries caused by the use or possession of the System. Customer agrees to hold Owner harmless and reimburse Owner for loss and to defend Owner against any claim for losses or injury caused by the System. This indemnity obligation will continue after the termination of this Agreement if the loss or injury occurred during the term of the Agreement.

The Customer agrees to reimburse Owner for and defend Owner against any claims, for losses or injuries caused by the System, unless such losses or injuries are caused by the gross negligence or willful misconduct of Owner. IN NO EVENT SHALL OWNER BE RESPONSIBLE FOR ANY CONSEQUENTIAL OR INDIRECT DAMAGES.

10. Maintenance and Care of Owner’s System: The Customer agrees to install, use and maintain the System in accordance with the dealer specifications and use only those supplies supplied or approved by UBEO WEST, LLC which meet manufacturer specifications. Customer agrees to maintain the System in good working condition, eligible for manufacturer’s certification, normal wear and tear excepted. Maintenance provided by UBEO WEST, LLC is non-cancellable for the term of the agreement for the listed System.

Maintenance includes and is limited to; parts repair or replacement and associated labor, for service required as a result of normal wear and tear. Supplies (toner and developer in colors, black, cyan, magenta and yellow) and waste toner bottles are included at no additional charge. Toner usage is based on manufacturer’s suggested yields. Excess usage can be billed when suggested yields are exceeded. Throughput materials (paper stocks, staples, etc.) and toner and developer in colors clear, gold, silver, white and fluorescent pink are NOT included. Work associated with Customer’s Information Technologies not listed on this Agreement, including but not limited to Software, Computers, Data Files and Network is not covered by the Owner, and is billable to Customer. Owner is not responsible for any damage to Customer’s Information Technology Systems. Customer is responsible for all Software Agreements and Owner is not a party to any such licensing but will include such software as part of the Agreement. Owner does not own any software and cannot transfer any interest in it to Customer. In Accordance with this agreement, within 10 days of the expiration or earlier termination, for whatever reason, of the Agreement, Customer will deliver the System to Owner in good condition and repair, except for normal wear and tear. UBEO WEST, LLC agrees not to disclose any customer information to manufacturers or competitors that is not required by law.

11. Location of System: The Customer will keep the System at the location specified in this Agreement. The Customer must obtain Owner’s written permission to move the System. The Customer will allow Owner or its agents to inspect the System at any reasonable time wherever it is located.

12. Assignment: THE CUSTOMER HAS NO RIGHT TO SELL, TRANSFER, ENCUMBER, SUBLET OR ASSIGN THE SYSTEM OR THIS AGREEMENT. Owner may sell, transfer or assign this Agreement without notice and if Owner does, the assignee will have the same rights and benefits Owner has and will not have to perform any of “Owner’s” obligations. UBEO WEST, LLC will retain those obligations and Customer agrees that the rights of the assignee will not be subject to any claims, defenses or setoffs the customer may have against the Owner.

13. Warranty Disclaimer: OWNER MAKES NO WARRANTY EXPRESS OR IMPLIED, INCLUDING THAT THE SYSTEM IS FIT FOR A PARTICULAR PURPOSE OR THAT THE SYSTEM IS MERCHANTABLE.

OWNER TRANSFERS TO CUSTOMER ANY WRITTEN WARRANTIES MADE BY THE VARIOUS MANUFACTURERS REPRESENTED IN THIS AGREEMENT. CUSTOMER AGREES CUSTOMER HAS

SELECTED THE SUPPLIER AND EACH ITEM OF SYSTEM AND ASSOCIATED PRODUCTS BASED UPON

ITS OWN JUDGMENT AND DISCLAIM ANY RELIANCE UPON ANY ORAL STATEMENTS OR REPRESENTATIONS MADE BY OWNERS. CUSTOMER WILL CONTINUE TO MAKE ALL PAYMENTS

UNDER THIS AGREEMENT REGARDLESS OF ANY CLAIM OR COMPLAINT AGAINST ANY SUPPLIER,

LICENSOR OR MANUFACTURER, AND FAILURE OF A SERVICE PROVIDER TO PROVIDE SERVICES WILL NOT EXCUSE CUSTOMER’S OBLIGATIONS TO OWNER UNDER THIS AGREEMENT.

14. Default and Remedies: The Customer will be in default if any of the following occurs: (i) Customer does not pay any amount under this Agreement or other sum due to Owner or any other entity, (ii) Customer breaches any other term of this Agreement or any other agreement with Owner or any material agreement with any other entity, (iii) Customer or any guarantor dies, dissolves or terminates existence; (iv) Customer makes or has made false statement or misrepresentation to Owner; (v) there has been a material adverse change in Customer or any guarantor’s financial, business or operating condition; (vi) any guarantor defaults under any guaranty for this Agreement; (vii) Customer or any guarantor becomes insolvent or unable to pay its debts when due; Customer stops doing business as going concern; Customer merges, consolidates, or transfers all or substantially all of its assets; or (viii) Customer makes an assignment for the benefit of its creditors or voluntarily file or have filed against it an action under any bankruptcy proceedings. If the Customer defaults, Owner can take the following remedies: a) terminate this Agreement; b) require Customer to pay 1) all past due amounts hereunder and 2) all remaining payments for the unexpired term, discounted to present value at a 2% discount rate; c) require Customer to return the System to Owner at the Customer's expense; or d) exercise any other remedy available at law or equity. The Customer promises to pay Owner’s reasonable attorney fees and any cost associated with enforcement of this Agreement. Customer also agrees to pay interest on all past due amounts, from the due date, at 1.5% per month. This action will not void the Customer's responsibility to maintain and care for the System, nor will Owner be liable for any action taken on any third party’s behalf.

15. Business Agreement and Choice of Law: THE CUSTOMER AGREES THAT THIS AGREEMENT WILL

BE GOVERNED UNDER THE APPLICABLE LAW OF THE STATE IN WHICH OWNER (OR, IF ASSIGNED BY OWNER, OWNER’S ASSIGNEE) MAINTAINS ITS PRINCIPAL OFFICES, AND ANY DISPUTE

CONCERNING THIS AGREEMENT WILL BE ADJUDICATED IN A FEDERAL OR STATE COURT IN SUCH STATE. OWNER (AND ITS ASSIGNEE) AND CUSTOMER WAIVE THE RIGHT TO A TRIAL BY JURY IN THE EVENT OF A LAWSUIT AND WAIVE ANY RIGHT TO TRANSFER VENUE.

16. Renewal and Return of System: After the Minimum Term, as defined by the Agreement and any written extension thereof, this Agreement will automatically renew on a twelve (12) month basis unless 1) the Customer notifies Owner in writing not less than 90 days prior to the expiration of the Minimum Term or extension of its intention to return the System and 2) the Customer returns the System as provided below.

Provided the Customer has given such timely notice, it shall return the System, freight and insurance prepaid, to Owner in good repair condition and working order, ordinary wear and tear excepted, in a manner and to a location designated by Owner. The Customer must pay any additional rents due until the System is received in good working condition by Owner or its agents. Customer is responsible for protecting and removing any confidential data/images stored on the System prior to its return for any reason. Customer may not terminate this Agreement early without Owner’s consent.

17. Other Rights: The Customer agrees that Owner's delay, or failure to exercise any rights, does not prevent Owner from exercising them at a later time. If any part of this Agreement is found to be invalid, then it shall not invalidate any of the other parts and the agreement shall be modified to the minimum extent as permitted by law. The terms of this Agreement supersede any related Purchase order.

18. UCC-2A Provisions: Customer waives any and all rights and remedies granted to Customer under Sections 2A-508 through 2A-522 of the UCC and agrees that this Agreement, in the hands of Owner’s assignee, is, or shall be treated as, an agreement of the type defined in Section 103(1)(g) of Article 2A of the UCC.

19. Entire Agreement: This Agreement represents the entire Agreement between Owner and the Customer regarding the financing of the System. Neither Owner nor the Customer will be bound by any amendment, waiver, or other change unless agreed to in writing and signed by both parties.

20. MISCELLANEOUS: Any change in any of the terms and conditions of this Agreement must be in writing and signed by Owner. Customer agrees, however, that Owner is authorized, without notice to Customer, to supply missing information or correct obvious errors in this Agreement. A fax or electronically transmitted version of Customer’s signature on this Agreement when received by Owner shall be binding upon Customer as if originally signed. The parties agree that this Agreement and any related documents may be authenticated by electronic means. Customer agrees not to raise as a defense to the enforcement of this Agreement or any related documents that Customer executed or authenticated by electronic means. However, this Agreement shall be binding on Owner when signed by Owner. Both Customer and Owner agree that the version of this Agreement with Owner’s original signature shall constitute the original authoritative version. Within 30 days after Owner’s request, Customer will deliver all requested information (including tax returns) which Owner deems reasonably necessary to determine Customer’s current financial condition and faithful performance of the terms hereof.

Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF Item #6.9.

PAGE 1 OF
This Equipment Schedule A is to be attached to and become part of the item description for the Agreement. Dated_____________________ by and between the undersigned and UBEO West LLC Model # Serial # Ownership Location Address City State Zip Start Meter Pool # Covered Copies
Overage
Rate Start Meter Pool # Covered Copies Overage Rate
Canon IR C3930i FP Waste Water 1100 Dunaweal Ln Calistoga CA 94515 1 8,000 $0.009 2 11,000 $0.059 Canon IR C3930i FP Fire Departmentr 1113 Washington St Calistoga CA 94515 1 Included $0.009 2 Included $0.059 Canon IF C5160 FP City Hall 1232 Washington St Calistoga CA 94515 1 Included $0.009 2 Included $0.059 Canon IF C5160 FP Finance 1232 Washington St Calistoga CA 94515 1 Included $0.009 2 Included $0.059 Canon IR C3930i FP Police 1235 Washington St Calistoga CA 94515 1 Included $0.009 2 Included $0.059 Canon IR C3930i FP Parks & Rec 1745 Washington St Calistoga CA 94515 1 Included $0.009 2 Included $0.059 Canon IR C3930i FP Public Works 414 Washington St Calistoga CA 94515 1 Included $0.009 2 Included $0.059 Canon IR C3930i FP Fairgrounds 1435 N Oak St Calistoga CA 94515 1 Included $0.009 2 Included $0.059 HP E45028 VNB4600815 FP Waste Water 1100 Dunaweal Ln Calistoga CA 94515 3 Included $0.022 4 1, 900 $0.14 MTB M2635 VCA6Z01468 Customer City Hall 1232 Washington St Calistoga CA 94515 3 Included $0.022 HP M402 PHBHG30087 Customer City Hall 1232 Washington St Calistoga CA 94515 3 Included $0.022 HP E50145DN PHBCMB813D FP City Hall 1232 Washington St Calistoga CA 94515 3 Included $0.022 HP E50145DN PHBCMB812Z FP City Hall 1232 Washington St Calistoga CA 94515 3 Included $0.022 HP E40040DN PHBCG02158 FP City Hall 1232 Washington St Calistoga CA 94515 3 Included $0.022 HP E45028 VNB4600757 FP Police 1235 Washington St Calistoga CA 94515 3 Included $0.022 4 Included $0.14 HP E45028 VND3P05920 FP Police 1235 Washington St Calistoga CA 94515 3 Included $0.022 4 Included $0.14 HP E40040DN PHBCG02105 FP Police 1235 Washington St Calistoga CA 94515 3 Included $0.022 HP E47528 CNBRP4W04Y FP Parks & Rec 1745 Washington St Calistoga CA 94515 3 Included $0.022 4 Included $0.14 HP E45028 VNB4600765 FP Water 3522 Evey Rd Calistoga CA 94515 3 Included $0.022 4 Included $0.14 HP E40040DN PHBCH02389 FP Public Works 414 Washington St Calistoga CA 94515 3 Included $0.022 HP 5700dn JPBCT421GP Customer Public Works 414 Washington St Calistoga CA 94515 3 Included $0.022 4 Included $0.14 Canon MF 751C 3WG18054 Customer City Hall 1232 Washington St Calistoga CA 94515 3 Included $0.022 4 Included $0.14 UniFLOW-8 licenses
This Equipment Schedule A is herby Verified as correct by the undersigned Lessee, who acknowledges receipt of a copy:

Dated: ______________ Customer: ________________________ Signature: ___________________________ Title:____________________ Print Name: ____________________________________________ Dated: ______________ Customer: ________________________ Signature: ___________________________ Title:____________________ Print Name: ____________________________________________ Agreement Number
EQUIPMENT INFORMATION Black and White Color Pool
Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF Item #6.9.

NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.

A595 REV 10/19

CALIFORNIA JUDICIAL

REFERENCE ADDENDUM
AGREEMENT #
3263385
Addendum to Agreement # 3263385 and any future supplements/schedules thereto, between UBEO WEST LLC, as Customer and CITY OF CALISTOGA, as Lessor/Secured Party (“Agreement”). The words “you” and “your” refer to Customer. The words “we,” “us” and “our” refer to Lessor/Secured Party.

The parties wish to amend the above-referenced Agreement by adding the following language:

1. Any and all disputes, claims and controversies arising out of, connected with or relating to the Agreement or the transactions contemplated thereby (individually, a "Dispute") that are brought before a forum in which pre-dispute waivers of the right to trial by jury are invalid under applicable law shall be subject to the terms contained in this Addendum in lieu of the jury trial waiver otherwise provided in the Agreement. Disputes may include, without limitation, tort claims, counterclaims, claims brought as class actions, claims arising from schedules, supplements, exhibits or other documents to the Agreement executed in the future, disputes as to whether a matter is subject to judicial reference, or claims concerning any aspect of the past, present or future relationships arising out of or connected with the Agreement.

2. Any and all Disputes shall be heard by a referee and resolved by judicial reference pursuant to California Code of Civil Procedure (“CCCP”) §§ 638 et seq. The referee shall be a retired California state court judge or an attorney licensed to practice law in the State of California with at least 10 years' experience practicing commercial law. The parties shall not seek to appoint a referee that may be disqualified pursuant to CCCP §641 or 641.2 without the prior written consent of all parties. If the parties are unable to agree upon a referee within 10 calendar days after one party serves a written notice of intent for judicial reference upon the other parties, then the referee will be selected by the court in accordance with CCCP § 640(b).

3. The referee shall render a written statement of decision and shall conduct the proceedings in accordance with the CCCP, the Rules of Court, and the California Evidence Code, except as otherwise specifically agreed by the parties and approved by the referee. The referee's statement of decision shall set forth findings of fact and conclusions of law. The decision of the referee shall be entered as a judgment in the court in accordance with the provisions of CCCP §§644 and 645.

The decision of the referee shall be appealable to the same extent and in the same manner that such decision would be appealable if rendered by a judge of the superior court.

4. Notwithstanding the preceding agreement to submit Disputes to a judicial referee, the parties preserve, without diminution, certain rights and remedies at law or equity and under the Agreement that such parties may employ or exercise freely, either alone or in conjunction with or during a Dispute. Each party shall have and hereby reserves the right to proceed in any court of proper jurisdiction or by self-help to exercise or prosecute the following remedies, as applicable: (A) all rights to foreclose against any real or personal property or other security by exercising a power of sale granted in the Agreement or under applicable law or by judicial foreclosure and sale, including a proceeding to confirm the sale, (B) all rights of self-help including peaceful occupation of property and collection of rents, setoff, and peaceful possession of property, (C) obtaining provisional or ancillary remedies including injunctive relief, sequestration, garnishment, attachment, appointment of receiver and in filing an involuntary bankruptcy proceeding, and (D) when applicable, a judgment by confession of judgment. Preservation of these remedies does not limit the power of a judicial referee to grant similar remedies that may be requested by a party in a Dispute. No provision in the Agreement regarding submission to jurisdiction and/or venue in any court is intended or shall be construed to be in derogation of the provisions in this Addendum for judicial reference of any Dispute. The parties do not waive any applicable federal or state substantive law except as provided herein.

5. If a Dispute includes multiple claims, some of which are found not subject to this Addendum, the parties shall stay the proceedings of the claims not subject to this Addendum until all other claims are resolved in accordance with this Addendum. If there are Disputes by or against multiple parties, some of which are not subject to this Addendum, the parties shall sever the Disputes subject to this Addendum and resolve them in accordance with this Addendum.

6. During the pendency of any Dispute that is submitted to judicial reference in accordance with this Addendum, each of the parties to such Dispute shall bear equal shares of the fees charged and costs incurred by the referee in performing the services described in this Addendum. The compensation of the referee shall not exceed the prevailing rate for like services. The prevailing party shall be entitled to reasonable court costs and legal fees, including customary attorneys’ fees, expert witness fees, paralegal fees, the fees of the referee and other reasonable costs and disbursements charged to the party by its counsel, in such amount as is determined by the referee.

7. In the event of any challenge to the legality or enforceability of this Addendum, the prevailing party shall be entitled to recover the costs and expenses from the non-prevailing party, including reasonable attorneys' fees, incurred by it in connection therewith.

8. THIS ADDENDUM CONSTITUTES A "REFERENCE AGREEMENT" BETWEEN THE PARTIES WITHIN THE MEANING OF AND FOR PURPOSES OF CCCP § 638.

By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Lessor/Secured Party to make such changes. In the event of any conflict between this Addendum and the Agreement, this Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. This Addendum may be executed in multiple counterparts, each of which shall constitute an original, but all of which, when taken together, shall constitute one and the same agreement.

UBEO WEST LLC CITY OF CALISTOGA
Lessor/Secured Party Customer
X
Signature Signature
Title Date Title Date
Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF VP/GM 1/23/2026
Item #6.9.

NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. 11557 REV 10/21 - CITY OF CALISTOGA – Modified – 1.22.26

STATE AND LOCAL GOVERNMENT

ADDENDUM
AGREEMENT # 3263385
Addendum to Agreement # 3263385 and any future supplements/schedules thereto, between CITY OF CALISTOGA , as Customer and UBEO WEST, LLC, as Owner. The words “you” and “your” refer to Customer. The words “we” and “us” refer to Owner.

1. The parties wish to amend the above-referenced Agreement by adding the following language:

REPRESENTATIONS AND WARRANTIES OF CUSTOMER: You hereby represent and warrant to us that: (i) you have been duly authorized under the Constitution and laws of the applicable jurisdiction and by a resolution or other authority of your governing body to execute and deliver this Agreement and to carry out your obligations hereunder; (ii) all legal requirements have been met, and procedures have been followed, including public bidding, in order to ensure the enforceability of this Agreement; (iii) this Agreement is in compliance with all laws applicable to you, including any debt limitations or limitations on interest rates or finance charges; (iv) the Equipment will be used by you only for essential governmental or proprietary functions of you consistent with the scope of your authority, will not be used in a trade or business of any person or entity, by the federal government or for any personal, family or household use, and your need for the Equipment is not expected to diminish during the term of this Agreement; (v) you have funds available to pay Payments until the end of your current appropriation period, and you intend to request funds to make Payments in each appropriation period, from now until the end of the term of this Agreement; and (vi) your exact legal name is as set forth on page one of this Agreement.

INITIAL TERM AND RENEWAL TERM(S): The term of the Agreement consists of an initial term beginning on the date we pay Supplier and ending at the end of your fiscal year in which we pay Supplier, and a series of renewal terms, each co-extensive with your fiscal year. Except to the extent required by applicable law, if you do not exercise your right to terminate the Agreement under the Non-Appropriation or Renewal paragraph as of the end of any fiscal year, the Agreement will be deemed automatically renewed for the next succeeding renewal term.

An election by you to terminate the Agreement under the Non-Appropriation or Renewal paragraph is not a default.

Notwithstanding anything to the contrary set forth in the Agreement, if we cancel the Agreement following a default by you, we may require that you pay the unpaid balance of Payments under the Agreement through the end of your then-current fiscal year, but we may not require you to pay future Payments due beyond that fiscal year or the anticipated residual value of the Equipment. If we sell the Equipment following a default by you, you will not be responsible for a deficiency, except to the extent of our costs of repossession, moving, storage, repair and sale, and our attorneys’ fees and costs.

NON-APPROPRIATION OR RENEWAL: If either sufficient funds are not appropriated to make Payments or any other amounts due under this Agreement or (to the extent required by applicable law) this Agreement is not renewed either automatically or by mutual ratification, this Agreement shall terminate and you shall not be obligated to make Payments under this Agreement beyond the then-current fiscal year for which funds have been appropriated. Upon such an event, you shall, no later than the end of the fiscal year for which Payments have been appropriated or the term of this Agreement has been renewed, deliver possession of the Equipment to us. If you fail to deliver possession of the Equipment to us, the termination shall nevertheless be effective but you shall be responsible, to the extent permitted by law and legally available funds, for the payment of damages in an amount equal to the portion of Payments thereafter coming due that is attributable to the number of days after the termination during which you fail to deliver possession and for any other loss suffered by us as a result of your failure to deliver possession as required. You shall notify us in writing within seven days after (i) your failure to appropriate funds sufficient for the payment of the Payments or (ii) to the extent required by applicable law, (a) this Agreement is not renewed or (b) this Agreement is renewed by you (in which event this Agreement shall be mutually ratified and renewed), provided that your failure to give any such notice under clause (i) or (ii) of this sentence shall not operate to extend this Agreement or result in any liability to you.

SUPPLEMENTS; SEPARATE FINANCINGS: To the extent applicable, in the event that the parties hereafter mutually agree to execute and deliver any supplement or schedule (“Supplement”) under the above-referenced Agreement, such Supplement, as it incorporates the terms and conditions of the Agreement, shall be a separate financing distinct from the Agreement or other Supplements thereto. Without limiting the foregoing, upon the occurrence of an event of default or a non-appropriation event with respect to the Agreement or a Supplement (each, a separate “Contract”), as applicable, we shall have the rights and remedies specified in the Agreement with respect to the Equipment financed and the Payments payable under such Contract, and we shall have no rights or remedies with respect to Equipment financed or Payments payable under any other Contract unless an event of default or nonappropriation event has also occurred under such other Contract.

2. The parties wish to amend the above-referenced Agreement by restating certain language as follows:

Any provision in the Agreement stating that you shall indemnify and hold us harmless is hereby amended and restated as follows: “You shall not be required to indemnify or hold us harmless against liabilities arising from this Agreement. However, as between you and us, and to the extent permitted by law and legally available funds, you are responsible for and shall bear the risk of loss for, shall pay directly, and shall defend against any and all claims, liabilities, proceedings, actions, expenses, damages or losses arising under or related to the Equipment, including, but not limited to, the possession, ownership, lease, use or operation thereof, except that you shall not bear the risk of loss of, nor pay for, any claims, liabilities, proceedings, actions, expenses, damages or losses that arise directly from events occurring after you have surrendered possession of the Equipment in accordance with the terms of this Agreement to us or that arise directly from our gross negligence or willful misconduct.” Any provision in the Agreement stating that the Agreement is governed by a particular state’s laws and you consent to such jurisdiction and venue is hereby amended and restated as follows: “This Agreement will be governed by and construed in accordance with the laws of the state of California. You consent to jurisdiction and venue of any state or federal court in Napa County, California and waive the defense of inconvenient forum.”
Any provision in the Agreement stating this Agreement supersedes any invoice and/or purchase order is hereby amended and restated as follows: “You agree that the terms and conditions contained in this Agreement, which, with the acceptance certification, is the entire agreement between you and us regarding the Equipment and which supersedes any purchase order, invoice, request for proposal, response or other related document.”
Any provision in the Agreement stating that this Agreement shall automatically renew unless the Equipment is purchased, returned or a notice requirement is satisfied is hereby amended and restated as follows: “Unless the purchase option is $1.00 or $101.00, you agree to send us written notice at least 30 days before the end of the final renewal term that you want to purchase or return the Equipment, and you agree to so purchase or return the Equipment not later than the end of the final renewal term. If you fail to so purchase or return the Equipment at or before the end of the final renewal term, you shall be a holdover tenant with respect to this Agreement and the Equipment, and this Agreement shall renew on a month-to-month basis under the same terms hereof until the Equipment has been purchased or returned.” Any provision in the Agreement stating that we may assign this Agreement is hereby amended and restated as follows: “We may sell, assign, or transfer this Agreement without notice to or consent from you, and you waive any right you may have to such notice or consent.”
Any provision in the Agreement stating that you grant us a security interest in the Equipment to secure all amounts owed to us under any agreement is hereby amended and restated as follows: “To the extent permitted by law, you grant us a security interest in the Equipment to secure all amounts you owe us under this Agreement and any supplements hereto. You authorize and ratify our filing of any financing statement(s) and the naming of us on any vehicle title(s) to show our interest.”
Any provision in the Agreement stating that a default by you under any agreement with our affiliates or other lenders shall be an event of default under the Agreement Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF Item #6.9.

NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. 11557 REV 10/21 - CITY OF CALISTOGA – Modified – 1.22.26 is hereby amended and restated as follows: “You will be in default if: (i) you do not pay any Payment or other sum due to us under this Agreement when due or you fail to perform in accordance with the covenants, terms and conditions of this Agreement; (ii) you make or have made any false statement or misrepresentation to us; or (iii) you dissolve, liquidate, terminate your existence or are in bankruptcy.

Any provision in the Agreement stating that you shall pay our attorneys’ fees is hereby amended and restated as follows: “In the event of any dispute or enforcement of rights under this Agreement or any related agreement, you agree to pay, to the extent permitted by law and to the extent of legally available funds, our reasonable attorneys’ fees (including any incurred before or at trial, on appeal or in any other proceeding), actual court costs and any other collection costs, including any collection agency fee.” Any provision in the Agreement requiring you to pay amounts due under the Agreement upon the occurrence of a default, failure to appropriate funds or failure to renew the Agreement is hereby amended to limit such requirement to the extent permitted by law and legally available funds.

3. If your end-of-term option is the purchase of all Equipment for $1.00 or $101.00, the following applies: Unless otherwise required by law, upon your acceptance of the Equipment, title to the Equipment shall be in your name, subject to our interest under this Agreement.

4. With respect to any “Financed Items,” the following provisions shall be applicable to such Financed Items:

This Addendum concerns the granting to you of certain software and/or software license(s) (“Licensed Software”), the purchase by you of certain software components, including but not limited to, software maintenance and/or support (“Products”) and/or the purchase by you of certain implementation, integration, training, technical consulting and/or professional services in connection with software (“Services”) (collectively, the “Financed Items”) from software licensor(s) and/or supplier(s) (collectively, the “Supplier”), all as further described in the agreement(s) between you and Supplier (collectively, the “Product Agreement”). For essential governmental purposes only, you have requested and we have agreed that instead of you paying the fees pursuant to the Product Agreement to Supplier for the Financed Items, we will satisfy your obligation to pay such fees to Supplier, and in consideration thereof, you shall repay the sums advanced by us to Supplier by promptly making certain installment payments to us, which are included in the Payments set forth in the Agreement.

To the extent permitted by law, you grant us a security interest in the license(s), including without limitation, all of your rights in the Licensed Software granted thereunder, the Products, all rights to payment under the Product Agreement, the Financed Items, and all proceeds of the foregoing to secure all amounts you owe us under this Agreement. You authorize and ratify our filing of any financing statement(s) to show our interest.

Ownership of any Licensed Software shall remain with Supplier thereof. All Financed Items shall be provided by a Supplier unrelated to us, and your rights with respect to such Financed Items shall be governed by the Product Agreement between you and Supplier, which shall not be affected by this Agreement. IN NO EVENT SHALL WE

HAVE ANY OBLIGATION TO PROVIDE ANY FINANCED ITEMS, AND ANY

FAILURE OF SUPPLIER TO PROVIDE ANY FINANCED ITEMS SHALL NOT EXCUSE YOUR OBLIGATIONS TO US IN ANY WAY. YOU HAVE SELECTED SUPPLIER AND THE FINANCED ITEMS BASED UPON YOUR OWN JUDGMENT.

WE DO NOT TAKE RESPONSIBILITY FOR THE INSTALLATION OR
PERFORMANCE OF THE FINANCED ITEMS. SUPPLIER IS NOT AN AGENT OF

OURS AND WE ARE NOT AN AGENT OF SUPPLIER, AND NOTHING SUPPLIER STATES OR DOES CAN AFFECT YOUR OBLIGATIONS HEREUNDER. YOU

WILL MAKE ALL PAYMENTS UNDER THIS AGREEMENT REGARDLESS OF

ANY CLAIM OR COMPLAINT AGAINST ANY SUPPLIER, LICENSOR OR

MANUFACTURER, AND ANY FAILURE OF A SERVICE PROVIDER TO PROVIDE

SERVICES WILL NOT EXCUSE YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO WARRANTIES, EXPRESS OR IMPLIED, AS TO

THE FINANCED ITEMS COVERED BY THE PRODUCT AGREEMENT AND TAKE

ABSOLUTELY NO RESPONSIBILITY FOR MERCHANTABILITY OR FITNESS

FOR ANY PARTICULAR PURPOSE OR AS TO ANY PATENT, TRADEMARK OR

COPYRIGHT INFRINGEMENT, CONDITION, QUALITY, ADEQUACY, TITLE,

DATA ACCURACY, SYSTEM INTEGRATION, FUNCTION, DEFECTS OR ANY OTHER ISSUE IN REGARD TO THE FINANCED ITEMS. YOU HEREBY WAIVE

ANY CLAIM (INCLUDING ANY CLAIM BASED ON STRICT LIABILITY OR

ABSOLUTE LIABILITY IN TORT) THAT YOU MAY HAVE AGAINST US FOR ANY

LOSS, DAMAGE (INCLUDING, WITHOUT LIMITATION, LOSS OF PROFITS, LOSS

OF DATA OR ANY OTHER DAMAGES) OR EXPENSE CAUSED BY THE

FINANCED ITEMS COVERED BY THE PRODUCT AGREEMENT OR A

TERMINATION OF THE FINANCED ITEMS PURSUANT TO AN EVENT OF

DEFAULT, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE, LOSS, EXPENSE OR COST.

The following shall be additional events of default under the Agreement: (i) you fail to perform in accordance with the covenants, terms and conditions of the Product Agreement, or (ii) the Product Agreement is terminated, suspended, materially restricted or limited.

The following shall be additional remedies we have for your default under the Agreement: We shall have the right to: (a) cause the termination of the Financed Items and you irrevocably consent to such termination of the Financed Items by Supplier; and (b) require you to immediately stop using the Financed Items (regardless of whether you are in default under the Product Agreement) and you shall, at our option, either deliver to us a certification executed by a duly authorized officer certifying that you have ceased use of the Financed Items or deliver the Financed Items to a location designated by us. In the event you are entitled to transfer the right to use the Financed Items to any third party, you hereby agree to transfer any such right to use the Financed Items to any third party selected by us and acknowledge that you shall have no right to fees payable by any third party in connection with such transfer. However, we shall not be required to mitigate our damages caused by a default by transferring any Financed Items to a third party.

By signing this Addendum, Customer acknowledges the applicable changes noted above are incorporated by reference into the Agreement. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. In the event of any conflict between the terms and conditions of the Agreement and this Addendum, the terms and conditions of this Addendum shall control. Customer has caused this Addendum to be executed by its duly authorized officer as of the date below.

UBEO WEST, LLC CITY OF CALISTOGA
Owner Customer
X
Signature Signature
Title Date Title Date
Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF VP/GM 1/23/2026
Item #6.9.

Bill and Hold Document 11/21/22
Addendum to Credit Agreement
(supplementing lease, rental or other credit agreement) Lessee/Renter/Customer: Title of lease, rental or other agreement:

Dated:

Lessor or Lender:

UBEO West, LLC dba UBEO Business Systems
Lease, rental or contract #:

This Addendum to Credit Agreement (this “Addendum”) is made by and between the above-referenced lessee, renter or other customer (“Customer”) and the above-referenced lessor or lender (“Creditor”).

Introduction: Customer and Creditor are simultaneously herewith entering into the above-referenced lease, rental or other credit agreement (the “Agreement”); and Customer and Creditor wish to modify and/or supplement the terms of the Agreement, as more particularly set forth herein below. This Addendum shall be effective as of the same date as the Agreement (the “Effective Date”).

1. Incorporation and Effect. This Addendum is hereby made a part of, and incorporated into, the Agreement as though fully set forth therein. As modified or supplemented by the terms set forth herein, the provisions of the Agreement shall remain in full force and effect, provided that, in the event of a conflict between any provision of this Addendum and any provision of the Agreement, the provision of this Addendum shall control.

2. Definitions. Capitalized terms herein that are not otherwise specifically defined herein shall have the same meanings as set forth in the Agreement. As used in this Addendum, the following terms shall have the following-described meanings:
“Goods” shall have the same meaning as the term “Equipment,” “Leased Equipment,” “Goods” or “Property” (or a similar term) as defined and used in the Agreement.

3. Early Commencement. Notwithstanding anything to the contrary in the Agreement, Customer hereby authorizes and requests that Creditor immediately commence the Agreement. Customer acknowledges and agrees that the Agreement is being commenced prior to the complete delivery and/or installation of the Equipment solely as an accommodation to the Customer. Customer agrees that even if the Equipment is not delivered, accepted and/or does not function or perform as Customer anticipates or expects, Customer shall (i) address any Equipment related problems or issues with reference to delivery or non-delivery or installation solely with Supplier and not any assignee of Supplier’s interests in the Agreement (an “Assignee”), (ii) in all cases, make all payments to Creditor or an Assignee as and when due under the Agreement.

Customer understands and agrees that Customer’s obligations (including, without limitation, Customer’s obligation to remit the scheduled periodic payments and all other amounts due under the Agreement) are absolute and unconditional and shall commence upon execution of this Addendum.

4. Miscellaneous. This Addendum, together with the provisions of the Agreement not expressly inconsistent herewith, constitutes the entire agreement between the parties with respect to the matters addressed herein, and shall supersede all prior oral or written negotiations, understandings and commitments. This Addendum may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall be deemed to constitute one of the same agreement. A facsimile or other copy of this Addendum with facsimile or copied signatures shall have the full force and effect of the original for all purposes, including the rules of evidence applicable to court proceedings.

Customer:

By: _____________________________________________________ Print: _____________________________________________________ Title: _____________________________________________________ UBEO West, LLC dba UBEO Business Services:

By: _____________________________________________________ Print: _____________________________________________________ Title: _____________________________________________________ X X
City of Calistoga App #: 3263385 Umanage Rental Agreement Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF VP/GM
Karim Latifi
Item #6.9.

XMedius Cloud Agreement Date:

Contract #
County:

Zip: 94515
Quantity
Monthly
Base
Charge
Overage Charge
- Per Item
0 $ - $ 0.070
1 $ 15.00 $ 15.00
$ 15.00
NO
x
No base billing
x
x
For contact information, please go to https://www.ubeo.com/contact-locations 12/16/2025
Purchase Order# UBEO Account Rep: Eric Gray
(Include hard copy if PO is required)
BILL TO: SHIP TO:

Company Name: City of Calistoga Company Name: City of Calistoga City: Calistoga County: City: Calistoga
Department: Department:

Address: 1232 Washington St Address: 1232 Washington St Phone #: 707-942-2803 Phone #: 707-942-2803
Contact: Rachel Stepp Contact: Rachel Stepp
State: CA Zip: 94515 State: CA
This maintenance plan is effective for 60 months from the agreement start date (install date if applicable). Base charges are payable in advance with overages billed in arrears
Email Address: [email protected] Email Address: [email protected] AGREEMENT START DATE: 12/16/2025
XMedius Cloud Fax - DID (per fax number) XM-CLOUD-DID $ 15.00

COVERED EQUIPMENT / ITEMS
XMedius Item Descriptions Item Numbers Unit Price
XMedius Cloud Fax - Pages (per fax page: inbound and outbound) XM-CLOUD-SUB $ 0.070 Annual Monthly Annual
Quarterly Semi-Annual Quarterly Semi-Annual
Minimum Total Per Month

SPECIAL INSTRUCTIONS
RENEWAL: YES
BILLING CYCLE - Bases BILLING CYCLE - Meters
Monthly

CUSTOMER SIGNATURE TITLE DATE

PRINT NAME
For agreements without a base billing, the above stated pricing is based upon actual usage on the XMedius CDR Report. All items will be billed per the billing in arrears for actual usage.

Customer agrees to purchase and UBEO agrees to provide maintenance service for the items listed above, in accordance with the terms and conditions of this agreement. No terms or conditions, expressed or implied, are authorized unless they appear on the original of this agreement and are signed by the customer and an officer of UBEO. The additional terms and conditions of this agreement listed on the reverse side are incorporated in and made part of this agreement. No change, alteration or amendment of these terms and conditions are authorized or effective unless agreed upon in writing by an officer of UBEO. No course or dealing or other conduct or custom shall constitute an amendment to the terms hereof nor alter or vary the terms of this agreement.

UBEO APPROVAL TITLE DATE

PRINT NAME
V2024.2 Page 1 of 2
Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF Karim Latifi
1/23/2026 VP/GM
Item #6.9.

1 2
3 4
5 6
7 8
9 UBEO XMEDIUS CLOUD AGREEMENT - TERMS & CONDITIONS
During the term of this agreement, and for each unit of equipment listed on the front of this document or any subsequent amendment or Schedule, the UBEO will provide, without additional charge, emergency repair service, preventative service, replacement parts (except under the conditions noted in this agreement) and in case of supply inclusive agreements (see front page for this agreement's specific coverage) all supplies (except, as applicable, paper, staples, and clear toner) under the usage limitation conditions listed in the front page of this document. The initial term of this agreement shall be for a period of 60 months and shall be automatically renewed for additional 12 month periods unless written notice is received by either party at least 90 days prior to the expiration of the initial term of the Agreement or any renewal thereof. This agreement shall NOT be assignable by customer without UBEO's prior written consent. UBEO shall have the right to cancel this agreement if any item is sold to a third party without such consent.

Maintenance charges provided herein are based upon the current costs of parts and labor and are subject to periodic increases and the effect of inflation. After the first year anniversary date of this agreement and any subsequent twelve month period, the minimum annual or monthly maintenance charges and charges for any overage copies/prints will increase a minimum of 5% over the charges of the previous year. In addition, the minimum billing charge, on any single billing period shall be $35.00. In addition, UBEO may assess an additional fuel and/or freight surcharge to offset higher than normal service costs as a result of adverse economic conditions.

Meter readings/usage is obtained by UBEO & billed to the customer.

Additional service such as cosmetic, modification, or relocation, etc. requested and authorized by Customer and rendered by UBEO will be charged at established rates for such service.

If customer's service and/or supply account becomes past due, UBEO may (a) refuse service or delivery of supplies until account is made current or (b) provide service on a C.O.D. per call basis at the then current rate for time and materials. Additionally, Customer agrees to pay to UBEO its cost and expense of collection including reasonable attorney's fees and all charges earned for service provided before the Customer went on a per call C.O.D. basis for non-payment per the terms of the agreement.

CUSTOMER INTIALS
Cancellation for Non-Performance: Customer may cancel the agreement for non-performance as follows: Customer must forward to UBEO via registered mail, to the address listed on the front of this document, the specific problems with the system or other area(s) of non-performance and dissatisfaction. UBEO shall have 30 days to correct the problem. If UBEO has not corrected the problem within 30 days, Customer may notify UBEO of their intent to cancel in 30 days, after which time the Customer is no longer bound by the Liquidated Damages portion of this agreement. Cancellation of the maintenance agreement for non-performance does not provide relief to the Customer from being obligated to make all remaining lease payments (if any) to the leasing company providing financing services for the equipment in question. This agreement may be cancelled by UBEO for any reason.

UBEO's obligation and warranties under this Agreement are in lieu of (a) all other warranties, expressed or implied, including implied warranties of merchantability and fitness for a particular purpose and (b) all other obligation or liabilities for damages including but not limited to personal injury or property damage, loss of profit or other consequential damages arising out of or in connection with this agreement of the maintenance service performed hereunder. Nor shall UBEO be responsible for delays or inabilities to service caused directly or indirectly by strikes, accidents, climatic conditions or any other reason of similar nature beyond its control. This agreement shall be governed and construed according to the laws of the State of California.

Payment terms are upon receipt of invoice (URI) unless otherwise specified. Late charges will be assessed on the outstanding balance if payments are not received within 15 days of invoice date. The minimum late charge is $9.50. Late charges will not exceed the maximum permitted by law. Customer agrees to pay to UBEO a charge of $25 for any returned checks per occurrence if any of seller's checks are returned to UBEO unpaid. Upon default of any payment or any other aspect of this Agreement, UBEO may at its option, declare the entire outstanding balance due and payable, including the Liquidated Damages stated in Section 9 of this Agreement.

In the event of any litigation arising out of this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and costs from the other.

This agreement constitutes the entire agreement between the parties with respect to the furnishing of maintenance service superseding all previous proposals oral or written. No representation or statement not contained herein shall be binding upon UBEO as a warranty or otherwise, nor shall this Agreement be modified or amended unless signed by UBEO's General Manager V2024.2 Page 2 of 2
Docusign Envelope ID: AF8E3FE2-5592-4503-9184-847C38CE90DF Item #6.9.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: David Fradelizio, Deputy Public Works Director
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: ATAC 2026 Work Plan, Lincoln Ave. and Fair Way 4-Way Stop Study, and Vinyl Art Wrap for Washington St. Bike Parklet
DESCRIPTION:

ATAC 2026 Work Plan, Lincoln Ave. and Fair Way 4-Way Stop Study, and Vinyl Art Wrap for Washington St. Bike Parklet
RECOMMENDATION:

1. Consider approving the 2026 work plan for the Active Transportation Advisory Committee (ATAC).

2. Consider ATAC's recommendation to evaluate the installation of stop signs at Lincoln Avenue and Fair Way, creating a potential 4-way stop. Provide direction to staff by selecting one of the following options, or other hybrid approach:
a. Adopt a budget adjustment for FY 25/26 up to $10,000 for traffic engineering services related to evaluating a potential 4-way stop at Lincoln Avenue and Fair Way and submit a traffic engineering study to Caltrans for review.
b. Direct staff to include the evaluation as a potential project for the city council to consider in next year's budget, FY26/27.

3. Consider ATAC's request to affix a vinyl art wrap on the Washington Street Bike Parklet.

SUMMARY:

The City’s Active Transportation Advisory Committee (ATAC) has developed its desired work plan for 2026 for review and approval by the City Council. The purpose of the 2026 ATAC work plan is to guide the committee’s discussions, support the development of recommendations, and ensure the timely submittal of those recommendations to the City Council within ATAC’s designated scope and responsibility.

ATAC is recommending that the City Council consider approving the evaluation required by Caltrans to install a 4-way stop at the Lincoln Avenue and Fair Way intersection to address active transportation safety concerns at this intersection.

Item #8.1.

ATAC is requesting permission to install a vinyl art wrap on the Washington St. Bike Parklet.

ANALYSIS:

The proposed 2026 goals for the ATAC committee are attached to the ATAC Work Plan – 2026 ATAC has received several public comments regarding safety concerns at the intersection of Lincoln Ave. and Fair Way related to pedestrians and bicycles using the crosswalks at this location.

Through several discussions during their regular meetings, they have unanimously agreed that their recommendation to the City Council is to install stop signs along Lincoln Ave., which would create a 4-way stop at this intersection. ATAC has written the attached letter detailing their recommendation.

Lincoln Ave. is within Caltrans' right-of-way. In order to evaluate the feasibility of installing potential stop signs at this location, the City would need to follow Caltrans policies. City staff met with Caltrans to find out what they would require for a project like this to be considered. Caltrans recently changed its procedures, and the new study required is called an Intersection Safety and Operational Assessment Process (ISOAP). This assessment process would allow the city to evaluate the intersection for potential stop signs or other traffic calming options to determine what is warranted.

City staff asked a traffic engineering consultant to provide an initial scope and budget to complete Caltrans ISOAP requirements. A budget of $10,000 would be needed for the traffic engineering consultant to complete the ISOAP and make an application to Caltrans.

This project was not included in the approved FY 25/26 Budget, and a budget adjustment would be required to begin work this fiscal year. Approval of funding would authorize evaluation only and would not constitute approval of stop sign installation.

As a part of the ATAC 2025 Work Plan, ATAC applied for a grant through the Calistoga Rotary Chapter and was awarded funds to cover the costs of affixing a vinyl wrap to the bike parklet. ATAC has solicited submissions from local artists and selected the recommended artist to design a banner that would be produced into a vinyl wrap to be attached to the existing bike parklet on Washington St. The vinyl wrap is non-structural and would not alter the function of the bike parklet. The selected artist concept submission is attached. The ATAC is requesting City Council approval to affix the vinyl wrap to the Washington St. Bike Parklet.

FINANCIAL IMPACT:

Regarding the workplan, a number of items will have a fiscal impact, including staff time in addition to potential project costs. Following the adoption of the work plans, staff will review the financial needs and either have ATAC come back and make separate project budget requests for or possibly include them for Council to consider as a project(s) in next fiscal year's budget.

Regarding the 4-way stop evaluation, depending on what direction the City Council chooses to give staff, there may be a need for a budget adjustment of $10,000 for traffic engineering services on the Pavement Maintenance Account, account number (101-4119-5402-94915).

There would be no financial impact to the City related to the approval of the vinyl wrap to be affixed to the Washington St. Bike Parklet. Grant funds for this project have been awarded by Calistoga Rotary.

Item #8.1.

CEQA STATUS:

The adoption of this workplan is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the adoption of this workplan in question may have a significant effect on the environment.

ATTACHMENT(S):

1. Draft Resolution - ATAC 4-Way Stop Evaluation with Exhibit A, Letter of Recommendation

2. Draft Resolution - ATAC Bike Parklet Vinyl Art Wrap with Exhibit A, Selected Artist Concept

3. Active Transportation Advisory Committee's 2026 Work Plan APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - Jan 18 2026 Connie Cardenas, Admin. Services Director Approved - Jan 20 2026 Mitch Celaya, Interim City Manager Approved - Jan 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #8.1.

RESOLUTION NO. 2026-XXX

ADOPTED XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, APPROVING THE ACTIVE TRANSPORTATION ADVISORY COMMITTEE’S (ATAC) REQUEST FOR A BUDGET ADJUSTMENT FOR FY 25/26 UP TO $10,000 FOR TRAFFIC ENGINEERING SERVICES RELATED TO EVALUATING A POTENTIAL 4-WAY STOP AT LINCOLN AVENUE AND FAIR WAY

AND SUBMIT TRAFFIC ENGINEERING STUDY TO CALTRANS FOR REVIEW WHEREAS, ATAC is recommending that the City Council consider approving the evaluation required by Caltrans to install a 4-way stop at the Lincoln Avenue and Fair Way intersection to address active transportation safety concerns at this intersection; and
WHEREAS, ATAC has received several public comments regarding safety concerns at the intersection of Lincoln Avenue and Fair Way related to pedestrians and bicycles using the crosswalks at this location; and WHEREAS, through several discussions during their regular meetings, they have unanimously agreed that their recommendation to the City Council is to install stop signs along Lincoln Avenue which would create a 4-way stop at this intersection. ATAC has written the attached letter, EXHIBIT A detailing their recommendation; and
WHEREAS, Lincoln Ave. is within Caltrans right-of-way. In order to evaluate the feasibility of installing potential stop signs at this location the City would need to follow Caltrans policies; and
WHEREAS, City staff met with Caltrans to find out what they would require for a project like this to be considered. Caltrans recently changed their procedures and the new study required is called an Intersection Safety and Operational Assessment Process (ISOAP). This assessment process would allow the city to evaluate the intersection for potential stops signs or other traffic calming options to determine what is warranted; and
WHEREAS, City staff asked a traffic engineering consultant to provide an initial scope and budget to complete Caltrans ISOAP requirements. A budget of $10,000 would be needed for the traffic engineering consultant to complete the ISOAP and make application to Caltrans; and
Item #8.1.

Resolution No. 2026-XXX

WHEREAS, this project was not included in the approved FY 25/26 Budget and a budget adjustment of $10,000 into Pavement Maintenance Account, Account Number (101-4119-5402-94915) would be required to begin work this fiscal year; and WHEREAS, approval of funding would authorize evaluation only and would not constitute approval of stop sign installation.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Approves the Active Transportation Advisory Committee’s request for a budget adjustment up to $10,000 in FY 25/26 for Traffic Engineering Services to evaluate a potential 4-way stop at Lincoln Avenue and Fair Way.

PASSED, APPROVED AND ADOPTED this 27th day of January, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #8.1.

Resolution No. 2026-XXX

EXHIBIT A
August 20, 2025
City Council
City of Calistoga
Dear Members of the City Council,
The Active Transportation Advisory Committee (ATAC) is writing to express our full support for the Lincoln/Fair Way Traffic Calming Project and to encourage the City Council to adopt the proposed plan.

The intersection of Lincoln Avenue and Fair Way presents a documented safety concern for both pedestrians and cyclists. Data shows two accidents in the past seven years (UC Berkeley Transportation Injury Mapping System), an additional accident in 2012 (Napa Bicycle Coalition Walk Audit Report), and numerous near misses recorded in previous planning studies, including the 2014 Calistoga Active Transportation Plan.

The recent completion of the Vine Trail and its trailhead at this location adds another layer of complexity, bringing more pedestrian and cyclist traffic to an already busy intersection.

To address these concerns, ATAC supports the proposed implementation of a 3-way (or possibly 4-way) stop at Lincoln Avenue and Fair Way. This solution is practical, enforceable, and designed to prevent future accidents while improving safety for all road users. A concept rendering is attached for reference, and a third stop sign may be considered depending on the future development of the Indian Springs project.

We also recommend presenting this project to NVTA to highlight its importance due to the proximity of the bus stop, and we urge the City to work with CalTrans to secure approval for implementation.

ATAC strongly endorses this project as a proactive step to protect the community and promote safe, active transportation, and we ask the City Council to move forward with its adoption.

Sincerely,
Aaron Heth, Chair
On Behalf of the Active Transportation Advisory Committee Item #8.1.

RESOLUTION NO. 2026-XXX

ADOPTED XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, APPROVING THE ACTIVE TRANSPORTATION ADVISORY COMMITTEE’S (ATAC) REQUEST TO INSTALL A VINYL ART WRAP ON THE WASHINGTON ST. BIKE PARKLET
WHEREAS, the Active Transportation Advisory Committee is requesting permission to install a vinyl art wrap on the Washington Street Bike Parklet; and WHEREAS, as a part of the ATAC 2025 Work Plan, ATAC applied for a grant through the Calistoga Rotary Chapter and was awarded funds to cover the costs of affixing a vinyl art wrap to the bike parklet; and
WHEREAS, ATAC has solicited submissions from local artists and selected their recommended artist to design a banner that would be produced into a vinyl wrap to be attached to the existing bike parklet on Washington Street. The selected artist concept submission shown in attached, EXHIBIT A; and
WHEREAS, the vinyl wrap is non-structural and would not alter the function of the bike parklet; and
WHEREAS, the adoption of this workplan is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the adoption of this workplan in question may have a significant effect on the environment; and
WHEREAS, there would be no financial impact to the City related to the approval of the vinyl wrap to be affixed to the Washington St. Bike Parklet. Grant funds for this project have been awarded by Calistoga Rotary.

Item #8.1.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Approves the Active Transportation Advisory Committee’s request to affix a vinyl art wrap on the Washington Street Bike Parklet.

PASSED, APPROVED AND ADOPTED this 27TH day of JANUARY, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
______________________________ ____________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #8.1.

EXHIBIT A
Item #8.1.

ATTACHMENT 3
2026 ATAC Workplan Development

1.Propose & implement a reporting software platform

2. Complete the bike parklet public awareness campaign

3. Support the installation of wayfinding signage for the Vine Trail

4. Maintain bike sticker program

5. Petrified Forest bicycle safety initiative

6. Research & present traffic calming proposals and AB43 implementation

7. Monitor and support City transportation & circulation projects

8. research policy on “bikes not allowed” on sidewalks
Item #8.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Andrew Amelung, Senior Planner
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Approval of 2026 Work Plan for the City of Calistoga Housing Advisory Committee
DESCRIPTION:

Approval of 2026 Work Plan for the City of Calistoga Housing Advisory Committee RECOMMENDATION:

Consider approving the 2026 work plan for the City of Calistoga Housing Advisory Committee.

SUMMARY:

The purpose of the advisory committee work plan is to provide City Council with a clear overview of the committee's anticipated focus for the upcoming year and to ensure that the committee's efforts align with City Council goals and policy direction. The proposed Housing Advisory Committee work plan for calendar year 2026 will help focus discussions, improve agenda planning, and support timely and relevant advisory input to the City Council, while maintaining flexibility to address Council referrals or emerging issues as they arise.

ANALYSIS:

The Housing Advisory Committee was established in April 2021 through a resolution of the City Council (Resolution No. 2021-22) with an annual goal of expanding balanced housing opportunities including workforce housing and mixed-use commercial/residential housing, as well as protecting and promoting special needs housing, maintaining the existing housing stock in good condition, and promoting and expanding the use of accessory dwelling units.

At its establishment, workforce housing in Calistoga remained a priority of the City Council, and the Housing Advisory Committee was established to provide an opportunity for residents to advise the Planning Commission and City Council on matters relating to policies and programs related to furthering the Goals and Objectives of the Calistoga General Plan Housing Element. The Housing Advisory Committee was also established to provide a meaningful avenue for input relating to the development of Calistoga's 6th Cycle Housing Element during 2021 and 2022.

Over the past year, the Committee functioned in an advisory capacity to both the City Council and the Planning Commission, dedicating its efforts to supporting the City General Plan Housing Element and the housing priorities articulated by the City Council. The primary objective of the Committee is to advise on and support items outlined in the City's Housing Element, as mandated by the California Department of Housing and Community Development. Additionally, the Committee focuses on providing informed advice and recommendations on the effective implementation of policies and programs that facilitate the expansion of balanced housing opportunities.

Item #8.2.

In 2025 the Housing Advisory Committee identified seven (7) goals to support local housing needs and implement the 6th Cycle Housing Element's goals and policies. The goals for the calendar year 2026 are similar, but with slight modifications due to the progress and accomplishments made in 2025.

The proposed goals for the Housing Advisory Committee for 2026 are as follows:

1. Advise on Calistoga's housing goals, policies, and programs for 2026

2. Research proposed housing-related policies

3. Advise City Council & support city staff with Housing Element implementation

4. Explore, discuss, and advise on programs that provide housing options for local workforce and missing middle housing

5. Explore, discuss, and advise on ideas for the use of the Affordable Housing Fund FINANCIAL IMPACT:

A number of the goals will require staff time to facilitate research and help prepare presentations to the City Council, and some Housing Element implementation items will require public outreach. Staff will provide a detailed analysis of fiscal resources required for each proposal as they are presented by the committee to the City Council.

CEQA STATUS:

The adoption of this ordinance is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the adoption of this Ordinance in question may have a significant effect on the environment.

ATTACHMENT(S):
2026 HAC Work Plan
APPROVAL(S):

Greg Desmond, Planning & Building Director Approved - Jan 20 2026 Connie Cardenas, Admin. Services Director Approved - Jan 20 2026 Mitch Celaya, Interim City Manager Approved - Jan 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #8.2.

Housing Advisory Committee
2026 Workplan
The Housing Advisory Committee was established in April 2021 through a resolution of the City Council (Resolution No. 2021-022). This Committee functions in an advisory capacity to both the City Council and the Planning Commission, dedicating its efforts to supporting the Aboutthe City General Plan Housing Element and the housing priorities articulated by the City Council. The primary objective of the Committee is to Committee advise on and support items outlined in the City’s Housing Element, as mandated by the California Department of Housing& Community Development. Additionally, the Committee focuses on providing informed advice and recommendations on the effective implementation of policies and programs that facilitate the expansion of balanced housing opportunities.

1. Lana Richardson

2. Karin Maurer
Current Members 3. Juan Pablo Di Cesare

4. Sherry King

5. Ciji Rich Jeffries
Meeting Calendar Meetings are held monthly on the third Monday of each month at 12:00 PM at the Calistoga Community Center Lead Department: Planning
Staff Staff Liaisons: Greg Desmond, Director of Planning&Building and Andrew Amelung, Senior Planner City Council Liaison: Councilmember Lisa Gift
Staff Secretary: Andrew Amelung, Senior Planner

1. Advise on Calistoga’s Housing Goals, Policies, and Programs for 2026

2. Research Proposed Housing-Related Policies

3. Advise City Council & Support City Staff with Housing Element Implementation Work Plan Goals 4. Explore, Discuss, and Advise on Programs that Provide Housing Options for Local Workforce and Missing Middle Housing

5. Explore, Discuss, and Advise on Ideas for the Use of the Affordable Housing Fund Item #8.2.

City of Calistoga | Housing Advisory Committee | 2026 Workplan Goals GOAL 1: Advise on Calistoga’s Housing Goals, Policies, and Programs for 2026 DESCRIPTION:

Design meetings that align with CC and PC deliberation and decision timelines for housing-related topics.

BENEFICIAL IMPACTS RESOURCES NEEDED
[# ofstaff hours, funding,research]

MANDATED
[state, local, city council]

POLICY CHANGE
[requires city council]

MEASUREMENT CRITERIA
[reporting, data, feedback]
The committee can offer recommendations that reach further than the requirements of state law to promote affordable and middleincome housing.

No additional resources required. The committee requests staff to bring all state, local, and city
council mandated housing staff
reports before the committee to
be reviewed.

The committee requests to
provide recommendations to
policy changes already being
presented to City Council by city
staff.

Recommendations to City
Council within the staff reports
on housing related proposals
and/or projects.

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
January - March April - June July - September October - December a. Preview staff reports related to housing
b. Advise on RFPs related to housing
Bring 2026 Work Plan to the City
Council for review and approval.

Review draft staff reports on
housing development projects
and policies, and provide
recommendations.

Identify housing goals that align
with the City Council’s goals for
the fiscal year. Incorporate City
Council goals into HAC timeline.

Item #8.2.

City of Calistoga | Housing Advisory Committee | 2026 Workplan Goals GOAL 2: Research Proposed Housing-Related Policies
DESCRIPTION:

Members of the Housing Advisory Committee will conduct independent research that broadens their understanding of, for example, current housing laws, how affordability is determined by income levels, the different housing types affordable to middle-income housing, and programs already in existence that the city could utilize. Committee members will couple this understanding with their knowledge of the unique characteristics of Calistoga to advise on housing policies.

BENEFICIAL IMPACTS RESOURCES NEEDED
[# ofstaff hours, funding,research]

MANDATED
[state, local, city council]

POLICY CHANGE
[requires city council]

MEASUREMENT CRITERIA
[reporting, data, feedback]
Through research, committee members can broaden their
understanding of the current housing conditions of the city and in so help the community and the city.

No further resources are
required.

N/A N/A The products of the committee's
research will be presented to
city staff, Planning Commission,
and/or City Council for
consideration.

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
January - March April - June July - September October - December Research, discuss, and present ideas. Committee members will integrate their research into
regularly scheduled meetings
and prepare and present
committee recommendations as
appropriate.

Item #8.2.

City of Calistoga | Housing Advisory Committee | 2026 Workplan Goals GOAL 3: Advise City Council & Support City Staff with Housing Element Implementation DESCRIPTION:

As Calistoga works to implement the Housing Element, committee members will advise on actions that require policy changes and, where possible, provide assistance in the creation and delivery of informational materials and outreach events.

BENEFICIAL IMPACTS RESOURCES NEEDED
[# ofstaff hours, funding,research]

MANDATED
[state, local, city council]

POLICY CHANGE
[requires city council]

MEASUREMENT CRITERIA
[reporting, data, feedback]
The Housing Advisory Committee can provide additional
assistance to city staff as the Housing Element is being implemented. There are many actions that are due this year, and many of the actions require outreach and/or workshops.

No additional resources are
required.

All Housing Element actions are
state mandated.

Some Housing Element actions
require policy changes.

When a policy change is
required, the committee will
provide recommendations to be
included with the staff reports
brought to City Council.

Participation in and assistance
with materials and events can
also be measured.

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
January - March April - June July - September October - December a. A standing agenda item will be in place for all regular committee meetings to review HE actions as they are implemented by city staff.
b. Assist with housing workshops
c. Assist with the creation of informational materials
d. Assist with proactive and inclusive audience targeting Begin planning the first housing
workshop.

Provide recommendations when
staff presents the draft staff
reports to be brought to City
Council for policy changes
required by the Housing
Element.

Bring remaining Housing
Element goals, policies, and
action items to HAC on a one-byone basis according to expected timelines for implementation
throughout the year.

Hold the first annual housing
workshop in the spring/summer.

Begin planning the second
workshop
Hold the second annual housing
workshop in the fall/winter.

Item #8.2.

City of Calistoga | Housing Advisory Committee | 2026 Workplan Goals GOAL 4: Explore, Discuss, and Advise on Programs that Provide Housing Options for Local Workforce and Missing Middle Housing.

DESCRIPTION:

The Housing Advisory Committee will research programs for local workforce / missing middle housing, discuss their success and limitations, and explore how they might support Calistoga’s housing goals.

Promising programs will be proposed to city staff, City Council, and/or Planning Commission for further consideration.

BENEFICIAL IMPACTS RESOURCES NEEDED
[# ofstaff hours, funding,research]

MANDATED
[state, local, city council]

POLICY CHANGE
[requires city council]

MEASUREMENT CRITERIA
[reporting, data, feedback]
The committee will assist the city by researching opportunities for workforce housing.

No additional resources are
required.

N/A N/A The committee will discuss
research during committee
meetings. If a promising
opportunity is identified, the
committee will make a
recommendation to City Council.

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
January - March April - June July - September October - December Research and discuss findings. Committee meeting agendas will include time to discuss
assigned research topics.

Members may request agenda
time to discuss emergent
topics/ideas.

On-going On-going On-going
Item #8.2.

City of Calistoga | Housing Advisory Committee | 2026 Workplan Goals GOAL 5: Explore, Discuss, and Advise on Ideas for the Use of the Affordable Housing Fund DESCRIPTION:

The Housing Advisory Committee will explore and discuss ways to use the Affordable Housing Fund (primarily Measure D funds) to advance Calistoga’s housing goals.

BENEFICIAL IMPACTS RESOURCES NEEDED
[# ofstaff hours, funding,research]

MANDATED
[state, local, city council]

POLICY CHANGE
[requires city council]

MEASUREMENT CRITERIA
[reporting, data, feedback]
By researching options for the use of the affordable housing fund, the committee will be able to help with the implementation of Housing Element actions A2.1-2.

A2.1-2 Monitor the City's Affordable Housing Fund and convey to public (via City website, notices at the public counter, etc.) as a source of funding for affordable housing to extremely low-, very low-, and low-and moderate-income households.

The Committee requests semiannual updates on the status of the Affordable Housing Fund (e.g.,
balance, inputs, composition,
commitments).

State mandated by the Housing
Element.

The committee is only
researching at this stage, so no
policy changes have been
proposed at this time.

The committee will discuss their
research during committee
meetings and make
recommendations to City Council
as applicable.

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
January - March April - June July - September October - December Research and discuss ideas. Committee meeting agendas
will include time to discuss
assigned research topics.

Members may request agenda
time to discuss emergent
topics/ideas.

On-going On-going On-going
Item #8.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Lauren Clark, Assistant Planner
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Approval of 2026 Work Plan for the City of Calistoga Green Committee DESCRIPTION:

The City of Calistoga's Green Committee have developed a work plan for 2026 for review and approval by the Calistoga City Council.

RECOMMENDATION:

Consider approving the 2026 work plan for the City of Calistoga Green Committee.

SUMMARY:

The purpose of the advisory committee work plan is to provide the City Council with a clear overview of the committee’s anticipated focus for the upcoming calendar year and to ensure that the committee’s efforts align with the City Council's goals and policy direction. The proposed Green Committee work plan for calendar year 2026 will help focus discussions, improve agenda planning, and support timely and relevant advisory input to the City Council, while maintaining flexibility to address Council referrals or emerging issues as they arise.

ANALYSIS:

The Green Committee was initiated in 2011 via resolution 2011-092. At this time, the committee's roles, duties and responsibilities were focused on the support of the City Council's Climate Emergency Declaration.

In 2022, via resolution 2022-054, the City Council re-established the duties and responsibilities of the Green Committee to be as follows:

The Committee shall advise the City Council on matters relating to policies and programs which will serve to help create and implement the Calistoga Climate Action Plan and any future Napa County Regional Climate Action Plan, and other sustainable programs identified by the City Council from time to time.

In 2025, the Green Committee came up with ten (10) goals/projects to support the local and regional climate action plans. The goals for calendar year 2026 are similar, but with slight modifications due to the research accomplishments made in 2025.

The proposed goals for the Green Committee for 2026 are as follows:

1. Conduct Public Outreach & Education

2. Research & Advice on Installation of Publicly Available EV Infrastructure & Transportation

3. Research & Propose Low-Carbon Concrete Solutions
Item #8.3.

4. Research & Propose Night Sky Regulations

5. Research & Propose City Regulations & Educational Events in Support of Pollinator-Friendly Landscaping Practices

6. Research & Propose Renewable Energy Infrastructure on Public Sites

7. Research & Propose Expanding the Use of Recycled Water

8. Propose Urban Forestry, Native Plant Programs, and Bee City Resolution

9. Support the Regional Climate Action & Adaptation Plan (RCAAP)

10.Research & Propose Anti-Idling Solutions
FINANCIAL IMPACT:

A number of the goals will require staff time to facilitate research and help prepare presentations to the City Council. Staff will provide a detailed analysis of fiscal resources required for each proposal as they are presented by the committee to the City Council.

CEQA STATUS:

The adoption of this ordinance is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the adoption of this Ordinance in question may have a significant effect on the environment.

ATTACHMENT(S):
2026 Work Plan - Final
APPROVAL(S):

Greg Desmond, Planning & Building Director Approved - Jan 14 2026 Connie Cardenas, Admin. Services Director Approved - Jan 14 2026 Mitch Celaya, Interim City Manager Approved - Jan 17 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #8.3.

About the
Committee
Current Members
Meeting Calendar
Staff & City Council
Liaison/ Secretary

6. Research & Propose Renewable Energy Infrastructure on Public Sites

7. Research & Propose Expanding the Use of Recycled Water

8. Propose Urban Forestry, Native Plant Programs, & Bee City Resolution

9. Support Regional Climate Action and Adaptation Plan (RCAAP)

10. Research & Propose Anti-Idling Solutions
Lead Department: Planning and Building
Staff Liaisons: Greg Desmond, Planning and Building Director and Lauren Clark, Assistant Planner City Council Liaison: Councilmember Kevin Eisenberg
Staff Secretary: Lauren Clark, Assistant Planner
Work Plan Goals

1. Conduct Public Outreach & Education

4. Research & Propose Night Sky Regulation

2. Research & Advise on Installation of Publicly Available EV Infrastructure & Transportation

3. Research & Propose Low-Carbon Concrete Solutions

5. Research & Propose City Regulations & Events in Support of Promote a Pollinator Friendly Landscaping Practices
Green Committee
2026 Workplan
The Green Committee was established in September of 2011 by resolution of the City Council (Resolution No. 2011-092). The Committee serves an advisory role to both the City Council and the Planning Commission, dedicating its efforts to the support of the City General Plan Open Space and Conservation Element, the City Climate Action Plan, and the priorities established by the City Council, as well as regional climate initiatives. The Committee's work is concentrated on mitigating the impacts of climate change by striving to reduce greenhouse gas emissions and enhance the sequestration of atmospheric carbon dioxide. Furthermore, the Committee provides guidance to the City Council on policies and programs that facilitate climate adaptation planning and promote effective strategies for addressing the repercussions of climate change. The overarching aim of the Committee is to foster an environmentally sustainable community and to enhance the quality of life in Calistoga.

Meetings are held monthly on the second Tuesday of each month at 3:30 at the Calistoga Community Center Antoinette Mailliard
Hilary Simone
Sean Birge
Bobbie Casey
Jeremy Grove
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] Engaging, encouraging, and educating the community,
particularly young people who have the most at stake,
will advance environmentally sensitive behavior and
practices. Edifying and urging compliance with various
local ordinances is needed to have Calistoga truly
practice what it preaches.

Possible staff time on Earth
Day if the committee and
the city organize an event or
table at the Farmer's
Market
None None Report to City Council
January - March April - June July - September October - December Continue to provide outreach and education to
businesses, Farmers Market, service groups
(Soroptimist, Rotary, etc.) and other non-profits and
schools where possible on environmental issues, city
ordinances (specifically the Foodware Ordinance), and
committee goals. Submit opinion pieces to local
newspaper and other publications. Seek opportunities
to support and collaborate with other city and county
groups (Commission, Committees, environmental
group, and others). Promote educational materials on
city website. Table or hold an event on Earth
Month/Day in collaboration with the city.

Make a plan for Earth Month
/Day 2026
Earth Month - April 2026
Earth Day April 22, 2026
GOAL #1: Conduct Public Outreach & Education
DESCRIPTION: Develop and make use of existing opportunities to educate the community on environmental issues, including Earth Day. Seek opportunities to inform the public on recycling and trash separation practices. Expand and improve city involvement in Earth Day. Continue outreach and education on other committee goals.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] Reduction of pollution. Convenience for visitors.

Encouragement for locals to consider moving to
electric vehicles. Convenience for visitors/tourists.

Some of the research will
require city staff time such
as where charging stations
can be installed based on
the current infrastructure,
how many, what level, and
help gaining quotes
None Yes. Especially with regard
to city streets and city
property.

Present research to City
Council when complete
January - March April - June July - September October - December Research grant funding. Gain a better understanding of
EV charging stations and providers. Better understand
what PG&E is currently able to provide in the way of
infrastructure, what capacity increase they anticipate, how willing they are to collaborate. Collaborate with
the other agencies to research grant funding.

GOAL #2: Research & Advise on Installation of Publicly Available EV Infrastructure & Transportation DESCRIPTION: Research and advise City Council on the addition of more public EV charging stations and capacity within the City of Calistoga. This will require cooperation with PG&E, collaboration with businesses that install and support these stations, and research on grant funding. Promote and advise City Council on the acquisition of electric bus(es) for the city.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] The use of low carbon concrete reduces carbon dioxide
emissions, soil contamination, and water pollution.

Using low carbon concrete promotes resource
efficiency, energy savings, and compliance with green
building standards.

Staff hours to help with
research information and
building code
interpretation.

None Code change or new policy
for city owned property.

January - March April - June July - September October - December Research other communities with low-carbon concrete
regulations. Propose a policy and/or building reach
code requiring the use of low-carbon concrete.

GOAL #3: Research & Propose Low-Carbon Concrete Solutions DESCRIPTION: Research and propose the benefits and feasibility of a code change or policy to promote the use of low carbon concrete.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] Light pollution reduces melatonin in both animals and
humans, impacting sleep, immune function, and other
health issues. Animals take cues not only from the seasons, but also from the sun, moon, stars, which impact sleep, migration, breeding and feeding cycles. Light pollution at unnatural times prompting early migration in inhospitable weather, affecting breeding. Light pollution in cities can confuse migrating birds or cause them to fly to exhaustion.

Excessive night light impacts behavior, feeding and breeding for frogs, toads, bats, moths, fireflies, turtles, and can extend mosquito breeding periods.

Staff time to help facilitate
research.

Local General Plan Ordinance approval by the
City Council
January - March April - June July - September October - December Research existing ordinances from other cities or
counties, and propose a draft ordinance to the City
Council to codify the Night Sky Regulations for all new construction including construction on city property.

GOAL #4: Research & Propose Night Sky Regulation
DESCRIPTION: Engaging, encouraging, and educating the community to urge compliance with city's general plan policy regarding Night Sky Regulations and research, draft and propose an ordinance to codify the Night Sky regulations in the Calistoga Municipal Code.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] Cessation of use of toxins within city limits, reduces
poisons in the aquafer, air and soil. This reduces the
exposure of these toxins to people and wildlife.

Staff time to facilitate
research and help draft a
resolution.

Resolution and/or
Ordinance
January - March April - June July - September October - December Acquire research and resources already completed by
other jurisdictions. Draft a resolution to present to City Council to consider banning the use of certain
herbisides and pesticides for landscaping puposes on
city property. Reseach and draft an ordinance
regulaing the proximity of spraying certain chemicals
for landscaping purposes.

GOAL #5: Research & Propose City Regulation/Policy and Events that Support Pollinator Friendly Landscaping Practices DESCRIPTION: Research and propose a new city policy and/or and regulation regarding the use of pesticides, herbicides, rodenticides and other toxic chemical substances, the application of which have the potential to degrade environmentally sensitive habitat, water quality, wildlife or the health of residents.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] The installation of renewable energy infrastructure at
the community pool could be used to heat the pool and
encourage the use of the pool throughout the year. The
use of renewable energy infrastructure on city property would save money and lower carbon footprint.

Staff assistance to help
research possible grants.

Staff analysis of suitable
locations for solar
installation.

None Resolution Committee presentation to
City Council of research as
completed.

January - March April - June July - September October - December Investigate opportunities for installing solar on city
properties, such as the Fairgrounds, the parking lot at Logvy, and the community pool. Seek and propose
possible grant opportunities. Research other
renewable energy sources other than solar.

GOAL #6: Research & Propose Renewable Energy Infrastructure on Public Sites DESCRIPTION: Research and propose grant opportunities for the installation of solar on city owned property including but not limited to the fairgrounds, community pool, and the community center.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] There are public and private parcels within the city that use recycled water from Calistoga's wastewater
treatment plant for irrigation. Extending this
opportunity to the general public would reduce the use
of potable water for irrigation.

Staff time to retrieve public
documents for committee
research such as: projected
water allocation for the
Fairgrounds, water and
sewer line location maps,
information on treated
water availability at certain
sites.

January - March April - June July - September October - December Research the feasibility and opportunities for the city to install (while construction is already taking place) recycled water pipes to provide recycled water to
residential, public and commercial sites within the city for landscaping purposes.

Such infrastructure exists already at the Fairgrounds,
Logvy and other parcels within the city.

GOAL #7: Research & Propose Expanding the Use of Recycled Water DESCRIPTION: Look into feasibility of expanding the use of recycled water for irrigation, to city (including Fairgrounds), school district, homeowners and businesses.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] Planting native trees help improve heat radiation on
city streets, for example along Cedar Street. Trees also reduce carbon. Pollinator bees are in steep decline
and are necessary for the global food security and
ecosystems.

Staff time to provide public
documents on current
regulations and upcoming
development on city
property.

None city policy/ resolution and
or ordinance
None
January - March April - June July - September October - December Research and propose funding and opportunities to
plant more native trees on public property.

Research and propose a draft ordianance or city
policy/resolution to ban the use of invasive species
and artificial turf in landscaping on public and/or
private property.

Reseach and propose a draft ordinance or city policy to require or encourage the use of native plants in
landscaping on public and/or private property. Present
a draft resolution to the City Council to propose that
Calistoga becomes a "Bee City".

Model city practices on "urban ecosystem restoration"
(UER) standards.

GOAL #8: Propose Urban Forestry, Native Plant Programs, and Bee City Resolution DESCRIPTION: Research and propose funding and opportunities for the city to plant more native trees on public property. Propose a draft policy and/or ordinance to ban the use of invasive plants and artificail turf and require or encourage the use of native plants on public and private property. Advise the City Council to approve a resolution to become a "Bee City".

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] This is a positive step and warrants our support.

Further it allows for Calistoga to have impact on
shaping the content.

January - March April - June July - September October - December Track progress.

Endeavor to be available when asked to participate by
city staff or City Council.

GOAL # 9: Support Regional Climate Action and Adaptation Plan (RCAAP) DESCRIPTION: Support and advise City Council and County CAC as they are developing, promoting, and implementing the RCAAP tenets.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga | Green Committee | 2026 Workplan Goals

RESOURCES NEEDED MANDATED POLICY CHANGE MEASUREMENT CRITERIA [# of staff hours, subcommittees] [state, local, city council] [requires city council] [reporting, data, feedback] Idling your vehicle less reduces emissions and saves
gas. Education and awareness will help reduce idling
and reduce emissions within the city.

Limited staff time to
facilitate research and
current anti-idling practices
January - March April - June July - September October - December Research city policies in other jurisdictions that
support anti-idling of city vehicles. Draft a policy and present the proposal to City Council. Make flyers and
promote educational opportunities such as tabling on
Earth Day.

GOAL # 10: Research & Propose Anti-Idling Solutions
DESCRIPTION: Research and propose a new city policy to limit idling of city vehicles. Draft flyers and provide information on the benefits of anti-idling to the public.

BENEFICIAL IMPACTS

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
Item #8.3.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Designation of the Fairgrounds Advisory Committee as a Standing Advisory Committee and Approval of the 2026 Work Plan
DESCRIPTION:

Recommendation to formally establish the Fairgrounds Advisory Committee as a standing advisory committee and approve the 2026 Fairgrounds Advisory Committee Work Plan.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

In February 2025, the Fairgrounds Advisory Committee was established as a provisional committee, with Council review scheduled after one year. The Committee requests Council consideration to be designated as a standing advisory committee, along with approval of its 2026 Work Plan.

ANALYSIS:

The Fairgrounds Advisory Committee (FAC) was established in February 2025 as a temporary, provisional body to support planning, visioning, and community engagement related to the Calistoga Fairgrounds, with an initial term set to conclude in February 2026.

Since its formation, the FAC has been engaged in foundational work to support future planning efforts. The completion of the statistically valid survey took longer than anticipated, limiting the Committee’s ability during its initial term to fully apply members’ individual expertise to the development of a comprehensive plan for the Fairgrounds. With the survey now complete, the FAC has recently established four subcommittees and is prepared to begin focused work on key components needed to inform a future master planning effort.

Given the ongoing nature of Fairgrounds operations, capital planning needs, and continued public engagement, the FAC is requesting that the Committee be converted from a provisional body to a standing advisory committee, with no expiration date unless dissolved by future Council action.

Establishing the FAC as a standing committee would provide continuity, institutional knowledge, exceptional skill, and the time necessary for the Committee and its subcommittees to meaningfully develop recommendations for Council consideration.

In addition, the FAC is requesting a two-year staggered appointment term structure, similar to other committees, with staggered seat expirations to ensure continuity and avoid a full turnover of these highly skilled individuals who will be working on the Fairgrounds Plan at once. To implement this Item #8.4.

structure, half of the Committee members would serve an extra year during this appointment cycle, with proposed terms as follows:
 Committee Seat One – Bill Squire: Seat Expires December 31, 2028.  Committee Seat Two – Karen Jensen: Seat Expires December 31, 2029.  Committee Seat Four - Hal Taylor: Seat Expires December 31, 2028.  Committee Seat Four – David Gates: Seat Expires December 31, 2029.  Committee Seat Five – Shane Pavitt: Seat Expires December 31, 2028.

Finally, the FAC is submitting its 2026 Work Plan for Council approval. The Work Plan outlines annual priorities intended to guide the Committee’s efforts as it begins more substantive work on Fairgrounds planning and recommendations.

For these reasons, staff recommends designating the Fairgrounds Advisory Committee as a standing advisory committee, approving the proposed appointment structure with staggered terms, and approving the 2026 Fairgrounds Advisory Committee Work Plan.

FINANCIAL IMPACT:

Ongoing staff support is required for this committee, with an estimated workload of about ten hours per week, including secretary and staff support duties. This amounts to roughly $30,000 annually in staff time. The cost has been covered within the Administrative and Fairgrounds Budget, and the affected hours will be reviewed during the annual budget process.

CEQA STATUS:

This action does not meet the definition of a “project” under the California Environmental Quality Act (CEQA).

ATTACHMENT(S):

Resolution FAC & Work Plan 1 27 2026
Revised - Fairgrounds Advisory Committee Workplan 2026
APPROVAL(S):

Rachel Stepp, Deputy City Manager Approved - Jan 20 2026 Connie Cardenas, Admin. Services Director Approved - Jan 20 2026 Mitch Celaya, Interim City Manager Approved - Jan 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 21 2026 Item #8.4.

RESOLUTION NO. 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA

ESTABLISHING THE FAIRGROUNDS ADVISORY COMMITTEE AS A STANDING

ADVISORY COMMITTEE WITH STAGGERED TWO-YEAR TERMS, AND
APPROVING THE 2026 FAIRGROUNDS ADVISORY COMMITTEE WORK PLAN WHEREAS, the City Council of the City of Calistoga previously established the Fairgrounds Advisory Committee (“FAC”) as a temporary, provisional advisory body to support planning, visioning, and community engagement related to the Calistoga Fairgrounds, with an anticipated expiration in February 2026; and WHEREAS, the FAC has provided valuable input and support to staff and Council regarding fairgrounds operations, planning considerations, and community engagement; and
WHEREAS, the completion of a statistically valid community survey and associated planning efforts took longer than originally anticipated, limiting the Committee’s ability to fully apply its collective expertise within the provisional timeframe; and
WHEREAS, ongoing fairgrounds operations, capital planning needs, and continued public involvement warrant continued advisory support beyond February 2026; and
WHEREAS, the terms of each member will be two (2) calendar years and the Terms will be gradually be staggered, such that either two (2) or three (3) members are up for reappointment each calendar year after the first two years. The proposed staggered appointments for the current members are as follows:
• Committee Seat One – Bill Squire: Seat Expires December 31, 2028. • Committee Seat Two – Karen Jensen: Seat Expires December 31, 2029. • Committee Seat Four - Hal Taylor: Seat Expires December 31, 2028. • Committee Seat Four – David Gates: Seat Expires December 31, 2029. • Committee Seat Five – Shane Pavitt: Seat Expires December 31, 2028.

WHEREAS, staff has submitted the proposed 2026 Fairgrounds Advisory Committee Work Plan for City Council consideration to guide the Committee’s annual priorities.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Calistoga that:

1. The Fairgrounds Advisory Committee is hereby established as a permanent standing advisory committee, unless dissolved at a future time by City Council action; and

2. The Fairgrounds Advisory Committee shall operate with two-year member terms and staggered expiration dates; however, for the initial permanent Item #8.4.

appointments, approximately one-half of the Committee members shall be appointed to terms expiring in two years and one-half to terms expiring in three years, and the current Fairgrounds Advisory Committee members are hereby appointed to the staggered terms as listed above.

3. The 2026 Fairgrounds Advisory Committee Work Plan is hereby approved; and

4. Staff is directed to take all necessary actions to implement this Resolution.

PASSED, APPROVED AND ADOPTED this 27th day of January 2026.

I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:

Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #8.4.

City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: The Fairgrounds Advisory Committee (FAC) will be the guide in developing a Fairgrounds Revitalization Plan.

DESCRIPTION: Work collaboratively with City staff through the FAC Subcommittees (Site Analysis; Budget & Infrastructure; Fundraising & Outreach; and Site Development) to develop a Revitalization Plan that reflects local needs and aligns with City Council priorities.

BENEFICIAL IMPACTS RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA [# ofstaff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] • Provides a well-founded planning foundation by
ensuring the Revitalization Plan is informed by
accurate historical records, current operational
realities, and authentic patterns of community use.
• Strengthens community confidence through open,
transparent outreach that invites meaningful public
participation and reflects the needs and aspirations
of local residents.
• Clarifies long-term priorities and investment needs
for the Fairgrounds, aligning future improvements
with insights from the FM3 Survey and supporting
City Council goals related to Revitalization, economic
development, and high-quality community-serving
public space.
• Enhances long-term stewardship of the Fairgrounds
by creating a clear roadmap for maintenance,
upgrades, and operational sustainability.
• Improves coordination among partner organizations
—such as event producers, nonprofits, youth
programs, and local businesses—by establishing
shared expectations and a unified vision for the site.
• Supports stronger fiscal decision-making through
better forecasting of revenue opportunities, cost
efficiencies, and potential funding sources, including
grants, partnerships, and philanthropic contributions.
• Promotes equitable access to community amenities
by identifying opportunities to broaden public use,
remove barriers, and ensure the Fairgrounds serve a
• Dedicated staff time and expertise to
provide administrative support,
coordinate the FAC’s work, manage
communications, and guide the
development, release, and evaluation
of the Revitalization Plan RFP and
consultant selection process.
• Cross-departmental collaboration
involving Planning, Public Works,
Finance, Parks & Recreation, and
other relevant City divisions to ensure
operational data, infrastructure
assessments, and policy
considerations are fully integrated
into the planning effort.
• Partnerships with external
organizations and community groups,
including local nonprofits, businesses,
event organizers, neighborhood
associations, and other City
commissions, to contribute insight,
outreach capacity, and specialized
knowledge.
• Financial resources of approximately
$100,000–$500,000 from the General
Fund to contract with a potential
Sponsorship/Grant Consultant and a
Master Plan Consultant who will
collaborate with City staff and FAC
subcommittees throughout the
planning, analysis, and community
engagement process.
•City Council
direction to assist
with the planning
and development
of the fairground
in order to
support
community values
and assist in
making the
grounds
financially
sustainable.

None • Provide feedback and progress at
during monthly reports at
committee meetings and Council
meetings (as requested)
• Completed plan to be presented
to the Council and public.

Item #8.4.

City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals diverse cross-section of residents.
• Encourages environmentally responsible site
improvements through consideration of energy
efficiency, water conservation, climate resiliency, and sustainable design principles.
• Creates a framework that attracts future
investment by clearly articulating the long-term
value, potential, and economic return of revitalizing
the Fairgrounds.
• Provides a basis for phased implementation that
allows the City to pursue high-impact early actions
while planning for more significant long-term
improvements.
• Technical expertise in environmental
sustainability to support analysis of
energy efficiency, water conservation,
climate resiliency, and ecological design
strategies.
• Specialized economic and fiscal analysis
support to evaluate long-term funding
needs, revenue opportunities, cost
efficiencies, and potential investment or
grant pathways.
• Legal and contractual support to ensure
procurement, consultant contracting, and
partnership agreements comply with City
policy and state requirements.
• Public space and site-design expertise to
help evaluate opportunities for improved
accessibility, safety, usability, and
community-serving amenities across the
Fairgrounds.

ACTION ITEMS / TASKS / PROJECTS PROPOSED TIMELINE
January - March April - June July - September October - December

1. 1. Collaborate with City staff in the review and selection of Consultants (Sponsorship/Grant Consultant and Master Plan Consultant), including evaluating proposals, participating in interviews, and ensuring the selected firm(s) aligns with community priorities and Council direction.

2. 2. Engage through FAC Subcommittees to partner with staff and the consultant team on detailed action items, project components, research tasks, and thematic areas that form the structure of the Revitalization Plan.

3. 3. Identify key information, messages, and content for community outreach, and work with staff to develop clear, accessible materials in both English and Spanish that support inclusive and transparent public engagement.

4. 4. Participate in regular working sessions with consultants and City staff to review findings, discuss design concepts, assess feasibility, and monitor progress throughout the planning process.
• Upon Council Direction, City
staff prepares and issues
Request for Proposals (RFPs)
for a Sponsorship Consultant
and Revitalization Plan
consultant, ensuring the
scope reflects City Council
priorities, operational needs,
and anticipated community
engagement requirements.
• The FAC Chair appoints two
committee members to serve
on the consultant RFP Review
Team, participating in
proposal scoring, interviews,
and final selection
discussions.

The timeline is 2026 The timeline is 2026 to
conclusion of plan approved
by Council
The timeline is 2026 to conclusion of
plan approved by Council
Item #8.4.

City of Calistoga
| Fairgrounds Advisory Committee| 2026 Workplan Goals

5. Deliberate on emerging recommendations at FAC
committee meetings and work toward consensus on wellsupported guidance and final recommendations to present to the City Council.

6. Develop a structured committee community engagement
schedule (listening sessions, pop-up events, stakeholder interviews) to ensure outreach occurs early, consistently, and across diverse groups.

7. Monitor alignment with the FM3 Survey insights and
Council priorities by conducting periodic check-ins to
ensure plan concepts remain grounded in verified
community preferences and policy direction.

8. Identify potential grant and funding opportunities
during the planning phase so the Master Plan can include realistic implementation pathways supported by external resources.

9. Document operational and historical insights gathered from long-time users, staff, and local organizations to support a more accurate understanding of how the
Fairgrounds has functioned and evolved over time.

10. Evaluate equity and accessibility considerations—
including ADA access, language access, youth-serving
space, and cost-barrier reduction—so recommendations
are inclusive and community-serving.

11. Incorporate environmental sustainability review
steps such as assessing water and energy use, exploring green infrastructure, and identifying climate resilience strategies relevant to the site.

7. • FAC Subcommittees convene with
staff to clarify goals, define focus
areas, and identify the information
and data sets each group will
contribute to the planning process.
• RFP Review Team evaluates
consultant submissions, conducts
interviews, and recommends a
preferred consultant for Council
consideration.
• Subcommittees organize and compile
historical information, previous
outreach results, survey data, and site
assessments to prepare a
foundational knowledge base for the
incoming consultant.
• Staff and Subcommittees coordinate
on early outreach planning,
identifying key stakeholder groups
and shaping preliminary messaging
for bilingual materials.
• Consultant onboarding and project
kickoff meetings occur with City staff,
FAC, and Subcommittees to establish
communication protocols, project
milestones, and expectations for
deliverables.
• Subcommittees work directly with the
consultant team to share historical
insights, prior community feedback,
maps, and operational details that will
inform baseline conditions and early
planning assumptions.
• Collaborative development of the
revitalizationPlan framework begins,
focusing on defining project phases,
community engagement strategies,
initial site concepts, and priority issue
areas.

Item #8.4.

City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: The FAC and the Capital Campaign & Outreach Subcommittee will conduct a comprehensive analysis of available grants and alternative funding mechanisms to secure additional financial resources. They will also provide outreach and continue to gather feedback from the community.

DESCRIPTION: Research grant opportunities and alternative funding mechanismsthat could support the community in the financial impact of the fairgrounds design plan, including working with a Sponsorship/Grant consultant on campaign goals.

BENEFICIAL IMPACTS
RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA [# ofstaff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] • Identifying grants and alternative funding mechanisms can help secure additional financial support, reducing the
burden on local taxpayers and the General Fund
• Diversified funding sources can support ongoing
maintenance and future development, helping to create a self-sustaining Fairgrounds that continues to generate
economic and community benefits.
• Strengthens community trust and transparency by
keeping residents informed about Fairgrounds activities, progress, and upcoming needs.
• Encourages greater public engagement, resulting in more accurate feedback and broader community ownership of
Fairgrounds Revitalization efforts.
•Helps identify emerging needs, concerns, and
opportunities early, allowing staff and City leadership to make better-informed decisions.
•Builds long-term support for Fairgrounds initiatives,
including future funding, partnerships, and public
participation.
• Ensures the Fairgrounds remains aligned with community priorities, improving the relevance and success of
programs, events, and capital projects.
• Member time to work with
staff and consultant on
funding for infrastructure and
support needs for the master
plan.
•Staff time dedicated to
reviewing initial grant
requirements and guiding the
application process.
•Staff time allocated to
finalizing and submitting the
grant application.
• Staff time invested in
researching and implementing
items that may increase the
potential for receiving a grant.
•A sponsorship consultant or
grant writer may be needed
depending on the complexity
and level of need identified.
•Yes, City Council direction for
the committee to assist with
grants
None at thistime •Reporting to city staff and council about grant progress
• Secured funding from a grant or other
sources

ACTION ITEMS / TASKS / PROJECTS

PROPOSED TIMELINE
January - March April - June July - September October - December • Members to research & present any findings at each
committee meeting
• If a suitable grant or sponsorship opportunity is
identified, determine committee members' interest in
contributing to the proposal and assign tasks accordingly. • Provide outreach and compile feedback from the
community including the Calistoga Business community
regarding any insights they wish to share with the FAC, staff or the Revitalization plan consultant.
• Other duties as needed
The timeline is 2026 The timeline is 2026 to
conclusion of plan approved
by Council
The timeline is 2026 to conclusion of
plan approved by Council
Item #8.4.

City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: Identify and evaluate Fairgrounds infrastructure projects that have the potential to generate sustainable revenue. Identify budget and Cost projection of area needs identified in the Revitalization plan as needed.

DESCRIPTION: The FAC and the Budget & Infrastructure Sub Committeewill assist in the efforts to identify and recommend Fairgrounds infrastructure projectsthat reduce reliance on General Fund subsidies while enhancing community assets and supporting long-term financial stability.

BENEFICIAL IMPACTS
RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA [# of staff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] •
•
•
Identifying projects that reduce reliance on General
Fund subsidies will help create a more selfsustaining financial model.

Infrastructure improvements will enhance the
Fairgrounds as a valuable resource for residents,
visitors, and event organizers.

Strategic recommendations may uncover
new revenue streams, such as expanded event
hosting capabilities or facility upgrades that
attract more users.
•
• Dedicated member and staff
time for reviewing and assessing
viable proposals internally,
ensuring they align with the
City's goals and funding
considerations.
• Dedicated staff & member time
to engage with relevant
departments, committees, and
external partnersto refine the
scope of the feasibility study.
• Dedicated member and staff
time to create and distribute any
RFP and prepare selected
proposals for presentation to
the City Council
•
•Yes, City Council direction
•To help advise on long-term
projects
None at thistime •Reporting to city staff and council about progress at FAC meetings and potentially City Council
Meetings

ACTION ITEMS / TASKS / PROJECTS

PROPOSED TIMELINE
January - March April - June July - September October - December • Conduct research by reviewing similar projects or studies from other cities and gathering input from community
stakeholders on infrastructure priorities and cost
development.
• Utilize the results of previously conducted surveys or work to guide the consultant focus by summarizing community
priorities.
• Members to research & present any findings at
committee meetings.
• Determine which projects could be a valuable resource for residents, visitors, and event organizers and which are viable for the City; and assist in working with the consultant and staff for where these may best fit in the Revitalization plan
•Other duties as needed.

The timeline is 2026 The timeline is 2026 to
conclusion of plan approved by
Council
The timeline is 2026 to conclusion of plan
approved by Council
Item #8.4.

City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: The FAC and Site Analysis Sub Committee will work to review the fairgrounds site and provide history and analysis of the area and itsinfrastructure and ground areas.

DESCRIPTION: Members will collect and organize site documents and descriptions to evaluate existing conditions and identify infrastructure and terrain improvements needed to inform the Revitalizationplan.

BENEFICIAL IMPACTS
RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA [# ofstaff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] · Provides a clear and accurate understanding of existing Fairgrounds conditions, ensuring decisions in the
revitalization plan are based on reliable, comprehensive information.
· Identifies gaps, deficiencies, and opportunities early, allowing for strategic planning and prioritization of
infrastructure improvements.
· Supports efficient use of resources by clarifying what can be reused, upgraded, or newly developed.
· Enhances long-term planning by documenting terrain
features that influence layout, accessibility, and potential land-use options.
· Improves coordination among staff, consultants, and
committee members by creating a shared reference set of documents and descriptions. site
• Member time to pull history,
plans and compile documents
in order to support needs for
the Revitalization plan.
•Yes, City Council direction for
the committee to assist with
grants
None at thistime •Reporting to city staff and council about progress.

ACTION ITEMS / TASKS / PROJECTS

PROPOSED TIMELINE
January - March April - June July - September October - December • Access to existing site maps, utility plans, and historical infrastructure documents
• Staff support to locate, retrieve, and clarify
technical site information
• Coordination with Public Works, Planning, and Facilities teams
• GIS data or mapping software (if available)
• Consultant support (engineering, planning, or
architectural) as needed for analysis
• Time allocated for committee review, document
organization, and synthesis
• Secure digital storage or shared drive for compiling and managing documents
• Compile site data and provide insights they uncover
and share with the FAC, staff or the Revitalization plan consultant.
• Other duties as needed
The timeline is 2026 The timeline is 2026 The timeline is 2026 to conclusion of plan approved
by Council
The timeline is 2026 to conclusion of
plan approved by Council
Item #8.4.

City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: The FAC and Site Development Plan Sub Committee will work with staff and the consultant to put together the Revitalization plan and present this plan(s) to the City Council.

DESCRIPTION: Members will gather information and consider the work from the survey, other committees and fiscal suitability in guiding and producing the Revitalizationplan and/or plan options.

BENEFICIAL IMPACTS
RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA [# ofstaff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] ·
data, community input, and fiscal realities, resulting in wellgrounded and achievable recommendations. · Promotes alignment across committees and stakeholder
groups by integrating survey results and prior work into a unified planning approach.
· Improves the credibility and effectiveness of the
revitalization plan by basing decisions on validated
community priorities and financial feasibility.
· Helps identify realistic plan options that balance
community desires with long-term operational and budget considerations.
· Strengthens strategic decision-making by consolidating diverse perspectives and information into clear, actionable guidance for the Fairgrounds’ future.

Ensures the Revitalization plan is informed by comprehensive• Member time to work with staff and consultant to put
together one or more
master plan(s); or plan
options, to present to the
public and City Council.
•
•Yes, City Council direction None at thistime •Reporting to city staff and council about progress

ACTION ITEMS / TASKS / PROJECTS

PROPOSED TIMELINE
January - March April - June July - September October - December · Review and summarize key findings from the statistically valid survey.
· Compile relevant reports, recommendations, and notes
from other committees or advisory groups.
· Evaluate fiscal data, including operating costs, revenue potential, and capital improvement estimates.
· Identify areas where survey feedback and committee
recommendations align or conflict.
· Prioritize needs and opportunities based on community input, feasibility, and financial sustainability.
· Develop initial planning scenarios or options for committee discussion.
• · Refine plan elements or options based on additional input and feasibility considerations.
· Present findings and proposed options to staff, consultants, and City leadership for feedback.

The timeline is 2026 The timeline is 2026 The timeline is 2026 to conclusion of plan approved
by Council
The timeline is 2026 to conclusion of
plan approved by Council
Item #8.4.

-----Original Message-----
From: Marta N
Sent: Wednesday, January 21, 2026 9:37 AM
To: Sheli Wright
Subject: Calistoga Fairgrounds
Good morning,
I understand that the the committee will expire in March. I am writing to request that this committee be reapproved and the sunset provision be removed so that the committee con continue and operate without a dateline.

Given the complexity of the fairgrounds it doesn’t make sense to dissolve the committee before your work is finished. Thank you.

Sent from my iPad
Marta Naber
Item #8.4.

1 Yudiana Galvan
From: Domenico Tallerico
Sent: Sunday, January 25, 2026 10:52 AM
To: Public Comment
Subject: General Government Agenda Item 8.4
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Honorable City Council,
I suggest adhering to your original plans for the Fairgrounds Advisory Committee (FAC), particularly keeping it provisional rather than a standing committee.

After almost a year in existence, it is nowhere near accomplishing its three, limited assigned work plan objectives. In fact, it is still uncertain of its work plan despite that being clearly stated in each of its agendas. Where it seems headed is further complicating its role with “subcommittees” that are likely to cause more delay than contribute meaningfully to the fairgrounds development. Note the survey taking “longer than anticipated” was largely caused by the FAC trying to get involved in the survey itself, despite being conducted by a known, well-recognized, professional firm.

If there should be a need beyond the City Council or city staff, who are doing an excellent job, I suggest employing the Planning Commission. Note its stated role from the city website:
“First, it functions as an advisory board to the City Council on all matters pertaining to planning and development. Second, the Commission ensures that all land use decisions, including individual projects, align with the policies and plans established by the City. In this manner, the implementation of community vision is achieved incrementally, project by project. Third, the Commission advocates for the collective interests of community members concerning land use and development policies and initiatives.”
Moreover, it is long-established, has more experience on land use by the very nature of its role , and certainly has just as qualified members as the FAC. One can validate this suggestion by reviewing its minutes or its videos, both on the city website.

Very truly yours,
Dom
Item #8.4.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Matt McCaffrey, Police Chief
Meeting: City Council Regular Meeting - Jan 27 2026
Subject: Informational Presentation on e-bikes, scooters, hoverboards, etc DESCRIPTION:

Council will receive a presentation on e-bikes, scooters and hoverboards.

RECOMMENDATION:

Receive the Presentation
SUMMARY:

With the exponential rise in battery-powered bikes, scooters, skateboards and other devices, technology has outpaced local, state and federal laws that govern them. Parents, users and even the police are unsure of the laws and definitions of the different devices.

ANALYSIS:

The police department will continue to work with our community partners to educate, enforce local and state laws when necessary, while monitoring potential new legislation that regulates these devices.

FINANCIAL IMPACT:

None
CEQA STATUS:

Not Applicable
ATTACHMENT(S):

Presentation
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Dec 22 2025 Mitch Celaya, Interim City Manager Approved - Dec 29 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jan 02 2026 Item #8.5.

Motorcycles, Motor-driven cycle, Moped or
Motorized Bicycle, Electric Bicycle,
Motorized Scooters, Electrically Motorized
Board, Pocket Bikes (mini motorcycles) and
Motorized Skateboards:

Ordinances, State Laws, Personal
Responsibility and Parental Responsibility
Item #8.5.

Motorcycles, Motor-driven cycle, Moped or Motorized Bicycle, Electric Bicycle, Motorized Scooters, Electrically Motorized Board, Pocket Bikes (mini motorcycles) and Motorized
Skateboards
Item #8.5.

Times Have Changed
Item #8.5.

Times Have Changed
Item #8.5.

Motorcycle
• A motorcycle is a motor vehicle that has a seat or saddle for the use of the rider, and is designed to travel on not more than three wheels in contact with the ground per California Vehicle Code (CVC) 400 (a) and whose motor displaces more than 150 cubic centimeters (150cc).
• Two-wheeled motorcycles require an M-1 endorsement.
• Three-wheeled motorcycles or motorcycles with an attached sidecar require only a Class C driver license per CVC 12804.9. • A Department of Transportation (DOT) compliant helmet is required.

Item #8.5.

Motor-driven cycle
• A motor-driven cycle is a motorcycle with a motor that displaces less than 150cc per CVC 405.
• Two-wheeled motor-driven cycles require an M-1 endorsement. • Three-wheeled motor-driven cycles require a Class C driver license.
• A DOT compliant helmet is required.

Item #8.5.

Moped or motorized bicycle
• Section 406(a) CVC refers to a moped or motorized bicycle as any two or three wheeled device having fully operative pedals for propulsion by human power, or having no pedals if powered solely by electrical energy, has an automatic transmission, and a motor which produces less than 4 gross brake horsepower and is capable of propelling the device at a maximum speed of not more than 30 miles per hour on level ground.
• A driver license with an M-1 or M-2 endorsement is required. • A DOT compliant helmet is required.
• It is unlawful to operate a moped or motorized bicycle on a roadway while under the influence of alcohol and/or drugs.

Item #8.5.

Electric Bicycle
• An electric bicycle is a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts, and is categorized by the following:
• Class 1 electric bicycle is equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour.
•  Class 2 electric bicycle is equipped with a motor that may be used exclusively to propel the bicycle, and that is not capable of providing assistance when the bicycle reaches a speed of 20 miles per hour.
• Class 3 electric bicycle is equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches a speed of 28 miles per hour.  This bicycle is equipped with a speedometer. • A person riding an electric bicycle is subject to the same provisions as a person riding a bicycle, as described in Chapter 1 of Division 11, commencing with Section 21200 CVC. • Must be 16 years of age or older to ride a Class 3 electric bicycle. • A person under the age of 18 must wear a properly fitted and fastened bicycle helmet when riding on a public roadway or bikeway.
• It is unlawful to operate an electrically motorized board (hoverboard) on a roadway while under the influence of alcohol and/or drugs.
• Use may be restricted or prohibited by local ordinance.

Item #8.5.

Motorized scooter
• A motorized scooter is any two-wheeled device that has handlebars and a floorboard that is designed to be stood upon when riding, may have a driver seat that does not interfere with the ability to stand and ride, and is powered by electricity or other power source but may also be designed to be powered by human propulsion.  A motorized scooter shall at all times be equipped with a muffler, and the exhaust system shall not be modified to amplify or increase noise level.  The maximum speed limit scooters may be driven is 15 mph, and scooters may be operated on a bicycle path, trail, or bikeway unless prohibited.  If operated on a roadway with a posted speed limit greater than 25 mph, scooter must be operated in a Class II bicycle lane.  If operated on a roadway with a posted speed limit less than 25 mph, riding in a bicycle lane is not required.
• A Class C driver license or driver permit is required. • A properly fitted and fastened bicycle helmet is required. • It is unlawful to operate a motorized scooter on a roadway while under the influence of alcohol and/or drugs.

Item #8.5.

Electrically motorized board
• An electrically motorized board, or hoverboard, is any wheeled device that has a floorboard designed to be stood upon when riding, that is not greater than 60 inches deep and 18 inches wide,  and designed to transport only one person. The device has an electric propulsion system averaging less than 1,000 watts, with a maximum speed of no more than 20 miles per hour when powered solely by the propulsion system on a paved level surface.  The device may be designed to be powered by human propulsion. The maximum speed an electrically motorized board may be operated is 15 miles per hour, and only on roadways with a speed limit of 35 miles per hour or less, unless on a Class II or Class IV bikeway.   If operated during darkness the device must be equipped with, or the operator must have attached to their person, a headlamp that emits white light that is visible from 300 feet, a red reflector on the rear that is visible from 500 feet, and white or yellow reflectors on each side visible from 200 feet.
• Operator must be 16 years of age or older.
• A properly fitted and fastened bicycle helmet is required when operating on public roadway or bikeway.
• Must not be operated at a speed greater than is reasonable for conditions. •  It is unlawful to operate an electrically motorized board (hoverboard)  on a roadway while under the influence of alcohol and/or drugs.
• Use may be restricted or prohibited by local ordinance. • A motorized skateboard is not a hoverboard.

Item #8.5.

Pocket bikes/Mini motorcycles
• A pocket bike is a two-wheeled motorized device having a seat or saddle for the use of the rider, that is not designed or manufactured for highway use.  A pocket bike does not include an off-highway motorcycle, as defined in CVC 436.
• Operation permitted on private property only.
• Illegal on highways, sidewalks, bikeways, and hiking or recreational trails.

Item #8.5.

Motorized skateboard
• Operation permitted on private property only.
• Illegal on highways, sidewalks, bikeways and hiking or recreational trails.
• A hoverboard is not a motorized skateboard.

Item #8.5.

Community Communications & Education
Item #8.5.

Resources:
calbike.org www.chp.ca.gov
Item #8.5.

New Legislation
• California Senate Bill 1271 (SB 1271), effective January 1, 2025, tightens regulations on electric bicycles by establishing an absolute 750-watt motor limit, restricting throttle use, and mandating future battery safety certifications to address safety concerns and clarify vehicle classifications.
• Motor Power Limit: The bill sets a firm absolute 750-watt maximum for e-bike motors. This eliminates previous ambiguities where "peak power" could exceed this limit. Any vehicle that surpasses 750 watts at any time is no longer legally an e-bike in California and requires motor vehicle registration and a driver's license. • Throttle Use Restrictions:
• Class 1 & 3 E-bikes: Throttles are explicitly prohibited for propulsion. • Class 2 E-bikes: Throttles are legal, but they must be designed to cut out when the bike reaches 20 mph. • Walk-Assist Exception: A low-speed (up to 3.7 mph) throttle function is permitted on all classes for moving the bike at walking speed (e.g., parking assist).
• Modifications Prohibited: It is illegal to advertise, sell, or modify an e-bike to exceed the 750-watt power limit or the specified speed restrictions using motor power alone. The law also targets the "unlocking" problem, making it non-compliant if a bike is designed to be easily modifiable beyond legal limits.
• Battery Safety (Phased Implementation): To address fire risks, SB 1271 requires all e-bike batteries sold in California to be certified by an accredited testing laboratory (e.g., UL) for compliance with standards like ANSI/CAN/UL 2849 or EN 15194. • Effective January 1, 2026: This certification is mandatory for all new e-bikes, powered mobility devices, and replacement batteries sold, distributed, or leased.
• Effective January 1, 2028: This requirement extends to all e-bikes offered for rental. • Mandatory Labeling: Manufacturers must affix a permanent, prominent label on each e-bike that clearly states its class number, top assisted speed, and motor wattage.

Item #8.5.