Calistoga City Council
August 25, 2026

Mayor
Donald Williams
Vice Mayor
Lisa Gift
Councilmembers
Irais Lopez-Ortega
Scott Cooper
Kevin Eisenberg
AGENDA
City Council - Regular Meeting
Tuesday, August 25, 2026 - 6:00 PM
1307 Washington St., Calistoga
Hybrid
Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. Watch on your TV – Napa Valley TV Channel 28

2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 869-7536-9274

3. Watch or participate online via Zoom - click this link

4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will be re-muted.

WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments must be submitted at least four hours prior to the meeting start time to be included in the agenda and posted online. Comments received thereafter, will be made part of the official record and given to the Committee after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.

1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC

ACTIVITY

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

3.1. Public Comment (Page 5 - 10)

4. CITY MANAGER’S REPORT

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. The Recreation Department will give Council a presentation regarding the 4th of July Events.

Recommended Action: - Receive the Presentation
Staff Report - Presentation by the Recreation Department - Pdf (Page 11 - 16)

5.2. The Council will consider making a proclamation recognizing 2026 National Suicide Prevention Month.

Recommended Action: - Consider Making the Proclamation
Staff Report - Proclamation Recognizing September 2026 as National Suicide Prevention Month - Pdf (Page 17 - 18)

5.3. Proclaiming September National Hispanic Heritage Month and Raising the Mexican Flag
Recommended Action: Consider proclaiming September as National Hispanic Heritage Month by adopting the attached proclamation and directing staff to raise the Mexican Flag from Tuesday, September 1st, through Thursday, October 1st.

Staff Report - Proclamation Recognizing National Hispanic Heritage Month and Raising the Mexican Flag - Pdf (Page 19 - 21)

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Recommended Action: To adopt consent calendar as presented / with the exception of

6.2. Adoption of minutes from a prior meeting.

City Council - Regular Meeting - Jul 14 2026 - Minutes - Pdf (Page 22 - 29) Revised - City Council - Regular Meeting - Aug 04 2026 - Minutes - Pdf (Page 22 - 29)

6.3. Authorize the Calistoga Director of Public Works to execute the sale/transfer of approximately 450 acre-feet (AF) of Article 56(c) Carryover Water to Kern County Water Agency (KCWA), Westside Districts at a rate of $375 per AF, in coordination with the Napa County Flood Control and Water Conservation District (NCFCWCD) and determine that this action is exempt from CEQA.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Sale of State Water Project Carryover Water - Pdf (Page 30 - 33)

6.4. Belt Buckle Productions Licensed Agreement and Authorization of City Manager to Execute Certain Revenue Agreements
Recommended Action:

Staff recommends that the City Council:

1. Authorize the City Manager to execute a Licensed Agreement with Belt Buckle Productions for the use of the Calistoga Fairgrounds for a three-day rodeo event scheduled for October 9–11, 2026 for $84,443.00; and

2. Authorize the City Manager to execute future revenue agreements, of any dollar amount, provided that:
o the agreement is based on a City Attorney-approved/template agreement;
o all applicable fees and charges are consistent with the City’s adopted Fee Schedule;
o the agreement is otherwise consistent with applicable City policies, ordinances, and legal requirements.

Staff Report - Belt Buckle Productions Licensed Agreement and Authorization of City Manager to Execute Certain Revenue Agreements - Pdf (Page 34 - 55)

6.5. Consider adopting a resolution to waive deferred improvement agreements within the Grant Street CIP Project limits from Garnett Creek Court to the City Limits.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Waiving Differed Improvement Agreements within the Grant Street CIP project - Pdf (Page 56 - 86)

6.6. Council will consider approving a resolution adjusting the Public Works Director

Salary Range.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Adjustment to the Public Works Director Salary Range - Pdf (Page 87 - 96)
Resolution_Public_Works_Director_Salary_Range (Page 87 - 96) 09-01 2026 Salary Schedule - Final (Page 87 - 96)

6.7. Second Reading of an Ordinance of the City of Calistoga City Council Amending Municipal Code Chapter 19.01 (Trees) Regarding the Authority Responsible for Implementation and Enforcement of the Chapter.

Recommended Action:

Staff recommends that the City Council waive the second reading and approve the Ordinance amending the City of Calistoga Municipal Code Chapter 19.01 (Trees) to change the authority responsible for implementation and enforcement of the chapter from the Director of Public Works to the Director of Planning and Building.

Staff Report - Second Reading of an Ordinance of the City of Calistoga City Council Amending Municipal Code Chapter 19.01 (Trees) Regarding the Author - Pdf (Page 97 - 111)
Attachment 1 - Ordinance of the City Council Amending CMC Ch. 19.01 (Page 97 - 111)

6.8. Consideration of a resolution authorizing the Interim City Manager to execute Professional Services Agreements for limited and highly specialized Plan Check and Inspection Services for the Planning/Building, Fire, and Public Works Departments.

Recommended Action: Adopt Resolutions (Attachments 1, 3, 5, and 7) authorizing the Interim City Manager to execute Professional Services Agreements with consultants for limited plan check and inspection services for the Planning/Building, Fire, and Public Works Departments.

Staff Report - Consultant Services Agreements for Plan Check and Inspection Services for the Planning/Building, Fire, and Public Works Departments - Pdf (Page 112 - 178)

7. PUBLIC HEARING

8. GENERAL GOVERNMENT

8.1. Consider discussing how to allocate the remaining $10,000 in community support funding and providing staff direction.

Recommended Action: Provide Direction
Staff Report - Allocation of Community Support Funding - Pdf (Page 179 - 180)

8.2. Council will consider accepting the transfer of 100% of Napa County’s fire protection property tax revenue in Tax Rate Area 001-000 and any future tax rate areas established within the City limits to the City of Calistoga pursuant to California Revenue and Taxation Code Section 99.02.

Recommended Action: Adopt a resolution approving and accepting the transfer of 100% of Napa County’s fire protection property tax revenue in Tax Rate Area 001-000 and any future tax rate areas established within the City limits to the City of Calistoga pursuant to Revenue and Taxation Code section 99.02
Staff Report - Acceptance of Property Tax Revenue Transfer for Structural Fire Protection Services - Pdf (Page 181 - 188)

9. COUNCIL REPORTS

10. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.calistogaca.gov SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:

Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.

POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on August 18, 2026.

Yudiana Galvan, City Clerk

Yudiana Galvan
From: alina bednarI
Sent: Monday, August 24, 2026 9:02 PM
To: Public Comment
Subject: Callstoga Art Center
Dear City Councel,
As a board member of CAC and an active participant in classes offered by the art center and a member of this wonderful community.

I‘mwriting to ask the council to consider allocating the public art funds of $10,000: to the tile project.

The CAC issuch a strong thread to this community for of all ages, we build friendships create a bond with people that is pure magic.

It would mean so much to so many to complete and be able to install the tile project for everyone to enjoy.

Thank you so much for your consideration.

Alina Bednarz
CAC board member
Sent from my iPhone
Item #3.1.

Yudiana Galvan
From: Babette Pinsky
Sent: Monday, August 24, 2026 8:46 PM
To: Public Comment
Subject: Public Art Fund
Iwould like to suggest that the $10,000 of city budget for the public art fund be allocated to the completion of the commemorative tile project . The council has approved the location and the granite is here waiting for funds so it can be installed . Please allocate it to the Callistoga Art Center so it can complete the project. The community has paints the tiles and would be thrilled to see there creations displayed in public.

Babette Pinsky
President of Calistoga Art Center
Item #3.1.

Yudiana Galvan
From: Nina Pinsky
Sent: Saturday, August 22, 2026 9:06 PM
To: Public Comment
Subject: $10,000 Public Art Fund
The Calistoga Art Center isstill$12,000 shy of the funds required to install the Covid—l9 Commemorative Tile project which consists of granite plinths with hand—set tiles handpainted by members of the community during Covid. The Council approved the project and set aside land for the installation. CAC has raised close to $50,000 to buy the granite, pay for the tiles and glaze that the community used to paint the tiles, create designs and pay for engineering specs for their installation. The Art Center is a bare bones operation with a limited budget that pays the rent, utilities, salaries of 1 1/2 employees, the fees to its instructors, art supplies and materials, and scholarship and tuition assistance funds to help members of the community who can't otherwise afford to send their children to after school progams and camps or to attend adult classes. It also has a contingency fund for capital repairs which we had to draw upon twice this year — once for termite abatement and another time to replace the Cropp Building swamp coolers which gave out in the middle of our vew hot summer. Public Art is acknowledged to be an amenity that draws visitors and enhances a community’s quality of life. | request that the Council consider allocating the $10,000 public art fund to the Art Center so it can complete and install the Commemorative Tile Project and provide a lovely sculptural display for all Calistogans and visitors to enjoy. Many thanks for your consideration of this request. Nina Pinsky, Treasurer, Calistoga Art Center Sent from my
Item #3.1.

Vudiana Galvan
From: Steven Pinsky
Sent: Monday, August 24, 2026 8:47 PM
To: Public Comment
Subject: Commemorative Tile Project
Please add my voice to the support of the commemorative tile project receiving the $10,000 discretionary funds for public art. The council has already green litthis project and this funding willmake its completion possible.

Thiswork was designed and created by our residents. It's time to finish it.

Steven Pinskv
Sent from my iPhone
Item #3.1.

Yudiana Galvan
From: KassidyHarris
Sent: Wednesday, August 19, 2026 8:56 PM
To: Andrew Ameiunq; Public Comment
Subject: Request for Consideration of Heritagdlandmar‘k Tree Designation Follow Up Flag: Flag for follow up
Flag Status: Completed
Request for Consideration of Heritage/Landmark Tree Designation 1800 Lincoln Avenue
Dear MayorWilliams and Members of the Calistoga City Council, lam writingto respectfully request that the City Council consider whether certain significant trees and/or groves located on the property at 1800 Lincoln Avenue merit designation as Heritage or Landmark Trees under Chapter 19.01 of the Calistoga Municipal Code, prior to the City's consideration of a revised formal development application for the property.

As I understand it, CMC §19.01.020 defines a Heritage or Landmark Tree to include a tree or grove of trees designated by the Council based upon characteristics including historical significance, age, size, visibility, beauty, rarity, ecological significance, or another special or unusual attribute.

There are several mature and significant trees on the 1800 Lincoln property, including trees along the portion of the property adjoiningthe existingView Road neighborhood. Given their size, age, environmental value, and importance to the existing character of this area, I believe it would be appropriate to determine whether any of these trees or groves satisfy the City's criteria for Heritage or Landmark designation.

Importantly, the revised formal application for 1800 Lincoln Avenue has not yet been submitted.

This creates an opportunity for the City to evaluate these existing natural resources independently and on their own merits, ratherthan waiting until individualtrees are being considered in the context of a particular proposed site plan.

Itherefore respectfully ask the Council to consider:

1. Directing City staff to identify significant trees and groves at 1800 Lincoln Avenue that may qualify for Heritage or Landmark designation under Chapter 19.01;

2. Obtaining an independent assessment by a qualified arborist, where appropriate, regarding their species, size, approximate age, condition, ecological significance, and other characteristics relevant to the criteria established by the Municipal Code; Item #3.1.

a.Determiningthe appropriate process for Council consideration of Heritage or Landmark designation for qualifying trees or groves before action is taken on a future development application; and

4. Ensuring that any trees already protected under Chapter 19.01 are accurately identified and documented so that their protected status can meaningfully inform future planning and review of the property.

This request is not intended to pre—judge or prevent development of the 1800 Lincoln property.

Rather, it is an opportunity to identify and protect significant existing natural resources before a development plan is formally considered.

Iftrees or groves on the property meet the City's standards for Heritage or Landmark designation, establishing that status now would provide greater clarity for the property owner, City staff, decision—makers, and the community as future plans are developed.

I respectfully askthe Councilto determine whether it may initiate this process priorto submission of a development application and, ifso, to consider doing so for qualifyingtrees at 1800 Lincoln Avenue.

Thankyou for your consideration.

Sincerely,
Kassidy Harris
Item #3.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Erin Stroud, Recreation Manager
Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Presentation by the Recreation Department
DESCRIPTION:

The Recreation Department will give Council a presentation regarding the 4th of July Events.

RECOMMENDATION:

Receive the Presentation
CEQA STATUS:

None
ATTACHMENT(S):
4th of July Presentation - Stroud 2026
APPROVAL(S):

Mitch Celaya, City Manager Approved - Aug 17 2026
Item #5.1.

City of Calistoga
2026
4 of July Parade of July Parade th
& Laser Light Show
Presentation
City of Calistoga
2026
4 of July Parade th
& Laser Light Show
Presentation
Item #5.1.

Item #5.1.

Key Budget Variances
Marketing: Lower than estimated due to the Calistoga Tribune ceasing publication.

Part-Time Staffing: Higher because additional staff were needed when CERT volunteers were unavailable on the holiday.

Public Works: No evening overtime needed; Recreation staff handled Light Show operations.

Napa County Permit: $609.65 unanticipated expense that was not included in the original budget.

Light Show Decorations/Supplies: Lower than estimated because parade decorations were reused for the evening event.

Future Planning: Dedicated ambulance coverage will need to be added to next year’s budget.

Overall: Combined actual expenses were approximately $7,072 below estimate (12%).

Item #5.1.

Revenue/Sponsorship
$1,640
Marketing Support
Parade Entry Sign-Ups
Calistoga Spa & Hot Springs
Calistoga Chamber of Commerce
$500
4th of July T-Shirts
$260
Item #5.1.

2027 City Investment & TID Funding Request
2026
TID Funding Request:

Contracted Expenses &
Materials/Supplies
$44,371
City – Estimated Staff
Costs: $13,053
Estimated budget
25% City / 75% TID

Proposed TID Funding
Request: Contracted
Expenses $35,050
City – Estimated Staff
Costs: $15,000
City – Materials &
Supplies: $8,850
Total Estimated City
Contribution: $23,850
40% City / 60% TID
2027 The overall event budget remains essentially unchanged, while the City will assume $8,850 in materials and supplies, reducing the proposed 2027 TID funding request Item #5.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Proclamation Recognizing September 2026 as National Suicide Prevention Month
DESCRIPTION:

The Council will consider making a proclamation recognizing 2026 National Suicide Prevention Month.

RECOMMENDATION:

Consider Making the Proclamation
ANALYSIS:

Suicide is preventable, and through awareness, education, and community engagement, the City of Calistoga can help reduce stigma and support residents who may be struggling. Staff recommends the Council adopt a proclamation declaring September 2026 as National Suicide Prevention Month and take part in efforts to promote mental health and well-being throughout the community.

The City of Calistoga has a responsibility to promote the health, safety, and well-being of its residents. By formally recognizing National Suicide Prevention Month, the City acknowledges the importance of mental health and encourages open conversations, early intervention, and support for those in crisis.

FINANCIAL IMPACT:

None
CEQA STATUS:

None
ATTACHMENT(S):

Suicide Prevention Proclamation (1)
APPROVAL(S):

Mitch Celaya, City Manager Approved - Aug 17 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 17 2026 Item #5.2.

CITY OF CALISTOGA PROCLAMATION
In Honor of Suicide Prevention Month
WHEREAS, September is recognized as Suicide Prevention Month - a time to raise awareness, encourage open conversations about mental health, and confront the stigma and barriers that can prevent people from seeking help; and
WHEREAS, suicide remains a serious public health concern in the United States. In 2024, an estimated 14.3 million adults seriously considered suicide, 4.6 million made a plan, and 2.2 million attempted suicide, while 48,824 lives were lost; and
WHEREAS, Napa County experienced an average suicide death rate of approximately 11.0 per 100,000 residents from 2016–2024, slightly higher than California’s rate of 10.8, underscoring the importance of continued local prevention, education, and support; and WHEREAS, suicide prevention begins long before a crisis through education, early intervention, connection, compassion, and policies that make it safer to speak openly about mental health and life’s challenges; and
NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Calistoga hereby recognizes September 2026 as Suicide Prevention Month and urges all residents to help end stigma, support one another, encourage help-seeking, and build a community where everyone feels seen, valued, connected, and never alone.
___________________________
Donald Williams, Mayor
Item #5.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Proclamation Recognizing National Hispanic Heritage Month and Raising the Mexican Flag
DESCRIPTION:

Proclaiming September National Hispanic Heritage Month and Raising the Mexican Flag RECOMMENDATION:

Consider proclaiming September as National Hispanic Heritage Month by adopting the attached proclamation and directing staff to raise the Mexican Flag from Tuesday, September 1st, through Thursday, October 1st.

SUMMARY:

Hispanic Heritage Month is an annual observance in the United States, celebrated in September. It honors the culture, history, and significant contributions of individuals whose ancestors come from Latin America, Spain, and the Caribbean. The celebration was first established in 1968 as Hispanic Heritage Week by President Lyndon B. Johnson and was later expanded to a month-long observance in 1988 by President Ronald Reagan.

Hispanic and Latino Americans continue to play an essential role in shaping the cultural, social, political, and economic landscape of our nation. Designating Hispanic Heritage Month allows the City of Calistoga officially acknowledge and celebrate the invaluable contributions of the Hispanic community, while also providing an opportunity to deepen our understanding of the diverse cultural traditions that continue to enrich our region.

The proposed proclamation serves as a formal recognition of the vibrant role Hispanic and Latino Americans play in our community, and encourages all residents to reflect on and engage with the history and culture that has shaped our shared future.

FINANCIAL IMPACT:

Minimal staff time will be required to raise and lower the flag.

CEQA STATUS:

None.

ATTACHMENT(S):
2026 Hispanic Heritage Month
Item #5.3.

APPROVAL(S):

Mitch Celaya, City Manager Approved - Aug 17 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 18 2026 Item #5.3.

CITY OF CALISTOGA
Proclamation in Honor of Hispanic
Heritage Month
WHEREAS, in 1968, President Lyndon B. Johnson established Hispanic Heritage Week, which was expanded to a month-long observance in 1988 by President Ronald Reagan, and is now celebrated nationally from September 15 through October 15; and
WHEREAS, the City of Calistoga is proud to be home to a vibrant and diverse Latino community, with residents whose roots span Mexico, the Caribbean, Central America, South America, and beyond; and
WHEREAS, Hispanic and Latino residents make lasting contributions to Calistoga’s economic, cultural, civic, and social life, enriching our community through their traditions, families, hard work, talents, and service; and
WHEREAS, Calistoga’s strength is rooted in its diversity, and we remain committed to building a welcoming and inclusive community where every resident is valued, respected, and able to thrive; NOW, THEREFORE, BE IT RESOLVED, that the Calistoga City Council hereby proclaims September 15 through October 15 as Hispanic Heritage Month in the City of Calistoga, and encourages all residents to celebrate the rich history, culture, achievements, and contributions of Hispanic and Latino Americans in our community and throughout our nation.

Signed and Sealed this 25th Day of August 2025,
____________________________
Donald Williams, Mayor

Item #5.3.

MINUTES

CALISTOGA CITY COUNCIL - REGULAR MEETING
Tuesday, July 14, 2026 - 6:00 PM
Calistoga Community Center | 1307 Washington Street Calistoga, CA 94515

1. Call to Order/Roll Call/Pledge of Allegiance and Optional Patriotic Activity Mayor Williams called the regular session to order at 6:00 p.m.

Present: Mayor Williams, Vice Mayor Gift and Councilmembers Lopez-Ortega (Via teleconference per AB2449 provisions), Eisenberg and Cooper.

Absent:

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS There was public comment by Charlotte Williams, Kassidy Harris and Sahej Takhar.

4. CITY MANAGER’S REPORT
City Manager Celaya reported:

1. The Police Department held an active shooter training at Calistoga High School involving regional agencies and many volunteers to create a realistic training environment.

2. Flynn Creek Circus will be hosting shows at the Fairgrounds; dates and showtimes are online.

3. Tonight is National Night Out at Pioneer Park; join the fun!

4. The Police Department has promoted Corporal Mike Miceli to Sergeant, and the Fire Department has promoted 3 part-time firefighters to full-time firefighters.

5. The Lincoln Ave water main replacement and 2400 Grant drain installation projects are underway.

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. **THIS ITEM HAS BEEN MOVED TO A FUTURE MEETING**
The Recreation Department will Present to Council on the 4th of July Event.

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Motion by Councilmember Eisenberg and seconded by Councilmember Cooper to adopt consent calendar as presented Motion Carried
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

6.2. Meeting minutes from 6/3 were adopted.

6.3. Adoption of Resolution No. 2026-46 - Authorizing a not-to-exceed construction cost of $725,000 to complete the 20-Million-Gallon Pond Relining Project. This price includes Item #6.2.

City Council - Regular Meeting Minutes July 14, 2026
authorizing the City Manager to award CATS4U, Inc., the lowest bidder, the contract for their base bid with alternate in an amount of $656,489 and allocates an additional $68,511 (10%) in contingency for change orders, allowing the Public Works Director to negotiate change orders within this amount.

6.4. Adoption of Resolution No. 2026-47 - Adopting the Senate Bill 1 (SB1) Project List for Fiscal Year 2026/27 to address basic road maintenance needs on local roads and state highways.

6.5. Resolution No. 2026-48 - Approving a contract with T&S West for the construction of a canopy at the Police Department Range.

7. PUBLIC HEARING - NONE

8. GENERAL GOVERNMENT

8.1. Consider Providing Direction Regarding a Proposal from Hearts and Hands Preschool to Utilize the Residential Structure Located Adjacent to the Calistoga Fairgrounds RV Park.

This item was presented by Deputy City Manager Stepp and discussed by the Council who asked clarifying questions.

Public comment was received from Maryann Salinger, Dominic Tallerico and Christy Fitzpatrick.

Motion by Vice Mayor Gift and seconded by Councilmember Cooper to table this item to a future meeting Motion Carried
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

8.2. To discuss Grant and Washington Street paving projects with the City Council to seek direction on selecting which Project to bid/construct next winter/summer.

This item was presented by Public Works Director Rayner and discussed by Council.

Councilmember Gift recused herself from this item due to a property proximity conflict.

Public comment was received from Emilio Tedeschi, Frances Tedeschi, Carlotta Sainato, Pamela Fradelizio, Christy Fitzpatrick-Webb, Dominic Tallerico, Aaron Heth, Mother Tabitha, and Jeffrey Stambore.

Motion by Mayor Williams and seconded by Councilmember Eisenberg to proceed with the Grant Street project as presented Motion Carried
to proceed with the Grant Street project as presented

Item #6.2.

City Council - Regular Meeting Minutes July 14, 2026
Motion Carried

8.3. Adoption of Resolution No. 2026-49 - Authorizing the City Manager to execute a $358,317.74 purchase order with Mobile Modular for a modular office building behind City Hall, and directing staff to return with quotes for associated utility and site work.

This item was presented by Deputy City Manager Stepp and discussed by Council.

Public comment was received from Cindy Yant.

Motion by Mayor Williams and seconded by Councilmember Cooper to adopt a resolution authorizing the City Manager to execute a purchase order with Mobile Modular in the amount of $358,317.74 using the competitively bid Sourcewell ezIQC® process and directing staff to return at the next regular City Council meeting with quotes for the associated utility infrastructure and site preparation work for Council consideration and award. Motion Carried
AYES: Mayor Williams, Councilmember Lopez-Ortega,
Councilmember Cooper, and Councilmember Eisenberg
NOES: Vice Mayor Gift
ABSTAIN: None
ABSENT: None

9. COUNCIL REPORTS
Councilmember Eisenberg attended a Climate Action Committee and reported that any new construction water heaters will have to be non-nitrous oxide-producing. Associate Planner and Green Committee Chair Mailliard presented at CAC, and it was very well received.

Councilmember Lopez-Ortega is currently attending the National Association of Latino Elected and Appointed Officials and will report back.

Councilmember Gift attended a Flood Control Meeting where closed session items were discussed; no reportable action. She also attended a Climate Action Committee and is grateful for our staff and committee chair's presentation. Vice Mayor Gift attended the FAC committee meeting as a liaison, and it was a reminder to be thoughtful when putting items on the agendas that bring us together and move us forward as opposed to causing division.

Mayor Williams attended FAC as well, and to Vice Mayor Gift's point, he plans to ask the committees to more regularly present to Council. He requested staff and Council look into our formula business ordinance to possibly be revised to better meet our needs.

10. ADJOURNMENT
Mayor Williams adjourned the meeting at 8:34 p.m.

Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor

Item #6.2.

MINUTES

CALISTOGA CITY COUNCIL - REGULAR MEETING
Tuesday, August 4, 2026 - 6:00 PM
Calistoga Community Center | 1307 Washington Street Calistoga, CA 94515

1. Call to Order/Roll Call/Pledge of Allegiance and Optional Patriotic Activity Mayor Williams called the regular session to order at 6:02 p.m.

Present: Mayor Williams, Vice-Mayor Gift, Councilmember Lopez-Ortega, Councilmember Cooper, Councilmember Eisenberg

Absent:

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS Public Comment was received from Larry Kromann, Gary Krouse, Tom O'Neil, Cindy Yant, and Dom Tallerico.

4. CITY MANAGER’S REPORT
City Manager Celaya gave updates on National Night Out, Fairgrounds Rodeo rental, Donovan's Wellness temporary rental, Lincoln Ave construction, and new hire Annie Stemle.

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. Chamber of Commerce FY25-26 Report. This item was presented by Eric Reichart, President and CEO of the Calistoga Chamber of Commerce.

5.2. The Napa Valley Transportation Authority will present to the Council regarding the Countywide Active Transportation Plan. This item was presented by Patrick of NVTA.

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Motion by Mayor Williams and seconded by Councilmember Cooper to adopt the consent calendar with the exception of items 6.9 and 6.4, which were pulled for discussion. Item 6.4 was moved to be discussed after item 8.3. Mayor Williams is recused from item 6.8. Motion Carried
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

6.2. Meeting minutes of 6/23/26 were approved.

6.3. Adoption of Resolution No. 2026-50 - Authorizing the City Manager to execute Professional Services Agreements with M-Group (Consultant) for land use planning services.

6.4. Adoption of Resolution No. 2026-51 - Accepting grant funding to help the Calistoga Police Item #6.2.

City Council - Regular Meeting Minutes August 4, 2026
Department reduce and mitigate the impacts of impaired driving in our community.

This item was pulled for discussion by Council (and heard after item 8.3); Police Chief McCaffrey answered clarifying questions regarding the addition of an electric motorcycle to the Police fleet. There was no public comment.

Motion by Councilmember Eisenberg and seconded by Councilmember Cooper to adopt the resolution as presented.

Motion Carried
AYES: Mayor Williams, Councilmember Lopez-Ortega,
Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: Vice Mayor Gift
ABSENT: None

6.5. Adoption of Resolution No. 2026-52 - Approving Master Agreement for Consultant Services for Task Order No. 3 with Larry Walker Associates (LWA).

6.6. Adoption of Resolution No. 2026-53 - Authorizing the City Manager to execute a two-year intergovernmental services agreement for housing services from the Housing Authority of the City of Napa.

6.7. Council awarded two Business Economic Diversification Grants for $1500 each to Waves of Love and Calistoga Hikes.

6.8. Adoption of Resolution No. 2026-54 - Approving the design contract for the South Oak Street Pedestrian Bridge Project.

6.9. Adoption of Resolution No. 2026-55 - Approving an Automatic Aid Agreement between the Calistoga Fire Department and the Napa County Fire Department.

This item was pulled for discussion by Council; Fire Chief Matcham answered clarifying questions. There was no public comment.

Motion by Mayor Williams and seconded by Councilmember Eisenberg - Consider Adopting the Resolution Motion Carried
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

7. PUBLIC HEARING

7.1. Introduction and First Reading of an Ordinance of the City of Calistoga City Council Amending Municipal Code Chapter 19.01 (Trees) Regarding the Authority Responsible for

Item #6.2.

City Council - Regular Meeting Minutes August 4, 2026
Implementation and Enforcement of the Chapter.

This item was presented by Planning Associate Lauren Clark and discussed by Council.

Public comment was received from Larry Kromann.

Motion by Vice Mayor Gift and seconded by Councilmember Lopez-Ortega Consider introducing and waiving further reading of the Ordinance Amendment of the City of Calistoga Municipal Code Chapter 19.01 (Trees) to Change the Authority Responsible for Implementation and Enforcement of the Chapter from the Director of Public Works to the Director of Planning and Building. Motion Carried
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

8. GENERAL GOVERNMENT

8.1. Consideration of a recommendation from the Calistoga Green Committee to direct staff to draft amendments to Chapters 18.16, 18.17, and 19.12 of the Calistoga Municipal Code.

This item was presented by Green Committee Chair Antoinette Mailliard.

Public comment was received from Cindy Yant.

Motion by Vice Mayor Gift and seconded by Councilmember Eisenberg directing staff to draft amendments to Chapters 18.16, 18.17, and 19.12 of the Calistoga Municipal Code using the draft ordinance language included as Attachment 1 as recommended by the Green Committee and bring it back to Council for review.

Motion Carried
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

8.2. Consideration of a recommendation from the Calistoga Green Committee to direct staff to evaluate exterior lighting standards intended to preserve the naturally dark sky and to protect the health and welfare of residents, visitors, wildlife, and the environment.

This item was presented by Green Committee Chair Antoinette Mailliard and discussed by Council.

Item #6.2.

City Council - Regular Meeting Minutes August 4, 2026
Public comment was received from Stu Weintraub, Larry Kromann and Mary Frederani.

Motion by Mayor Williams and seconded by Vice Mayor Gift directing staff to evaluate the adoption of “Dark Sky” exterior lighting standards and return to the City Council with a recommended draft ordinance and city policy language for consideration as recommended by Green Committee.

Motion Carried
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

8.3. Consideration of a recommendation from the Calistoga Green Committee to direct staff to evaluate the adoption of Low-Carbon Concrete (LCC) standards.

This item was presented by Green Committee member Bobbie Casey and discussed by Council, who received input from Public Works Director Rayner.

Public comment was received from Dom Tallerico.

Motion by Vice Mayor Gift and seconded by Councilmember Eisenberg directing staff to evaluate the adoption of Low-Carbon Concrete (LCC) standards and return to the City Council with a recommended draft ordinance and city policy language for consideration as recommended by the Green Committee. Motion Carried
AYES: Mayor Williams, Vice Mayor Gift, Councilmember LopezOrtega, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: None

9. COUNCIL REPORTS
Councilmember Eisenberg reports that there was no Climate Action Committee meeting this meeting. He attended an NVTA meeting and reports that Garnette Creek Bridge replacement is now on the schedule and is to be completed in 2033. Also, avoid Carquinez Bridge 8/21-8/24 due to expected traffic delays caused by road work.

Councilmember Lopez-Ortega requested a Parks and Rec event presentation (previously moved to a future meeting) and a Fairgrounds Financial report be agendized. She also requested that the Hispanic Heritage Proclamation and Flag Display be added to the next agenda.

Vice Mayor Gift also requested a Fairgrounds Financial report to include a cost-benefit analysis.

She was saddened to hear about the closure of Hearts and Hands and thanked the board for everything they did to keep their doors open to continue serving our community. Vice Mayor Gift

Item #6.2.

City Council - Regular Meeting Minutes August 4, 2026
thanked City Manager Celaya, staff, the Board of Supervisors, and everyone who helped.

Mayor Williams attended the Fairgrounds Committee meeting where Director Wright reported on various event rentals. The Golf RFP was discussed; there is a general understanding that it may entail more than golf. Director Rayner reported on the water and sewer leaks in need of repair and future water meter installation.

10. ADJOURNMENT
Mayor Williams adjourned the meeting at 8:40 p.m.

Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor

Item #6.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Sale of State Water Project Carryover Water
DESCRIPTION:

Authorize the Calistoga Director of Public Works to execute the sale/transfer of approximately 450 acre-feet (AF) of Article 56(c) Carryover Water to Kern County Water Agency (KCWA), Westside Districts at a rate of $375 per AF, in coordination with the Napa County Flood Control and Water Conservation District (NCFCWCD) and determine that this action is exempt from CEQA.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The City of Calistoga is a sub-contractor to NCFCWCD for State Water Project (SWP) supplies delivered via the North Bay Aqueduct under City Agreement No. 1482 and amendments through No.

16. Calistoga’s annual "Table A" entitlement is up to a maximum of 1,925 AF annually, based on percent snowfall and allocation percentage determined by the Department of Water Resources each year.

At the end of the calendar year, if Calistoga does not consume its full "Table A" allocation and San Luis Reservoir (SLR) does not spill, a portion of the unused "Table A" water becomes Article 56(c) carryover water and can be used in subsequent years and is additive over multiple years as it is accumulated. If the SLR spills, carryover water is reduced by a proportional amount that spills until the balance of carryover water is zero. San Luis Reservoir is anticipated to spill this winter, and Calistoga could potentially lose up to 1,407af of carryover water.

In order to try to sell/transfer a portion of this water before it's potentially lost, NCFCWCD found a buyer and executed a Sale/Transfer Agreement with Kern County Water Agency (KCWA), Westside Districts, to move up to 5,000 AF of Article 56(c) carryover water prior to any San Luis spill, at $375/AF (see attached).

ANALYSIS:

Calistoga currently has over 926af of carryover water available as of August 2026. The projected carryover in 2027 for Calistoga is another 481af, totaling 1,407af. Selling/Transferring up to 450af of Calistoga carryover will reduce the amount lost if the reservoir spills. DWR’s allocation studies indicate a high probability of San Luis Reservoir spilling, resulting in Article 56 carryover loss. Quite possibly in December if Delta exports remain at current levels.

Item #6.3.

Staff is comfortable with this sale of water, and that Calistoga will have enough water to reliably meet normal annual demands of about 700af/yr (250af Kimball, 450af SWP) Projecting total demand over the next two years, which is equal to 900AF of SWP supply and assuming Table A allocations are 20% or higher that will provide us 770af and we have been averaging 100af/yr in additional Article 21, totaling over 970af. Additionally, we have access to Advanced Table A, another 332af in a severe drought, along with other dry-year and accord purchase water. Additionally, if there is a significant drought, it would be highly unlikely that the SL reservoir would spill and Calistoga would have access to carryover water.

Staff recommends taking advantage of this option to sell a portion of our SWP carryover water since it would be lost otherwise if San Luis Reservoir spills.

FINANCIAL IMPACT:

At $375/AF, the sale of ≈450 AF yields approximately $168,750 in one-time revenue to the Water Enterprise Fund (Account No. 102-4132-3289-00000).

CEQA STATUS:

The proposed improvements are considered Categorically Exempt from CEQA pursuant to Title 14 CCR Section 15301. The proposed project consists of the contractual right to transfer water through the continued operation of existing water supply diversion, storage adn conveyance facilities and would not expand Napa or KCWA, Westside Districts water supply use. Construction of new, expanded or modified facilities is not required to implement the project. The County of Napa filed the exemption on August 7, 2026.

ATTACHMENT(S):

Water Resolution
APPROVAL(S):

Hide Miyamoto, Administrative Services Director Approved - Aug 12 2026 Mitch Celaya, City Manager Approved - Aug 15 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 17 2026 Item #6.3.

RESOLUTION NO. _____

ADOPTED XXXXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA

AUTHORIZE THE CALISTOGA DIRECTOR OF PUBLIC WORKS TO EXCECUTE THE SALE/TRANSFER OF APPROXIMATELY 450 ACRE-FEET OF ARTICLE 56(C)

CARRYOVER WATER TO KERN COUNTY WATER AGENCY, WESTSIDE

DISTRICTS, IN COORDINATION WITH NAPA COUNTY FLOOD CONTROL AND

WATER CONSERVATION DISTRICT AND EXECUTE ALL REQUIRED DOCUMENTS

WHEREAS, the City of Calistoga is a State Water Project (SWP) subcontractor to the Napa County Flood Control and Water Conservation District (NCFCWCD) under City Agreement No. 1482 and its amendments through No. 16; WHEREAS, Calistoga’s annual SWP “Table A” entitlement totals up to 1,925 acre-feet (AF), with annual availability dependent on hydrology and Department of Water Resources allocation determinations; and
WHEREAS, a portion of the unused “Table A” water at the end of each year converts to Article 56(c) carryover water unless the San Luis Reservoir (SLR) spills, in which case carryover water is reduced or lost; and
WHEREAS, SLR is anticipated to spill next winter, and potential partial or complete loss of Calistoga's 1,407af of carryover water; and
WHEREAS, NCFCWCD has executed a Sale/Transfer Agreement with Kern County Water Agency (KCWA), Westside Districts, for the transfer of up to 5,000 AF of Article 56(c) carryover water at a rate of $375 per AF; and WHEREAS, Calistoga currently has over 926af of carryover water available as of August 2026. The anticipated loss of future carryover in 2027 for Calistoga would be another 481af, totaling 1,407af. Selling/Transferring up to 450af of Calistoga will reduce the amount lost if the reservoir spills; and
WHEREAS, staff has evaluated projected water supplies and demands and determined that participation in this transfer will not impact Calistoga’s ability to reliably meet normal annual demands of approximately 700 AF (450af of state water supply) per year; and
WHEREAS, at $375/AF, the sale of ≈450 AF yields approximately $168,750 in one-time revenue to the Water Enterprise Fund (Account No. 102-4132-3289- 00000); and
WHEREAS, the proposed improvements are considered Categorically Exempt from CEQA pursuant to Title 14 CCR Section 15301. The proposed project consists of the contractual right to transfer water through the continued operation of existing Item #6.3.

water supply diversion, storage and conveyance facilities and would not expand Napa or KCWA, Westside Districts water supply use. Construction of new, expanded or modified facilities is not required to implement the project. The County of Napa filed the exemption on August 7, 2026.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby authorizes the sale/transfer of up to 450 acre-feet of the City’s SWP Article 56(c) carryover water through NCFCWCD to the Kern County Water Agency (KCWA), Westside Districts, under the terms of the Transfer Agreement.

BE IT FURTHER RESOLVED that the City Council authorizes the Director of Pubic Works, to execute all necessary documents and take all actions required to complete the transfer.

PASSED, APPROVED AND ADOPTEDthis the 25th day of AUGUST, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
______________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.3.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Belt Buckle Productions Licensed Agreement and Authorization of City Manager to Execute Certain Revenue Agreements
DESCRIPTION:

Belt Buckle Productions Licensed Agreement and Authorization of City Manager to Execute Certain Revenue Agreements
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute a Licensed Agreement with Belt Buckle Productions for the use of the Calistoga Fairgrounds for a three-day rodeo event scheduled for October 9–11, 2026 for $84,443.00; and

2. Authorize the City Manager to execute future revenue agreements, of any dollar amount, provided that:
o the agreement is based on a City Attorney-approved/template agreement; o all applicable fees and charges are consistent with the City’s adopted Fee Schedule; o the agreement is otherwise consistent with applicable City policies, ordinances, and legal requirements.

SUMMARY:

As part of the Fairgrounds revitalization effort, staff has worked to establish standardized rental agreements, fee schedules, event requirements, and operating procedures that allow the Fairgrounds to generate revenue while ensuring that events are appropriately managed and consistent with City requirements.

Belt Buckle Productions has requested use of the Calistoga Fairgrounds for a three-day rodeo, scheduled for October 9–11, 2026. The event is expected to bring significant visitation to the Fairgrounds and the surrounding community and will provide revenue to the City through the rental of Fairgrounds facilities, RV Park, Transient Occupancy Tax and associated fees.

Staff has negotiated the event under the City's rental schedule and standard Licensed Agreement form for Fairgrounds rentals. The agreement establishes the rental terms, fees, insurance requirements, event requirements, use of the property, and responsibilities of the licensee; however, the agreement is over the City Manager's signing authority.

Staff is requesting that the City Council authorize the City Manager to approve revenue-generating agreements that exceed the City Manager’s standard signing authority when the agreement uses a City-approved standard template and the rates charged are consistent with the City’s adopted Fee Item #6.4.

Schedule. Such agreements would remain subject to all other applicable City policies, procedures, regulations, and legal requirements.

The authorization would also apply to agreements using standard State of California contract forms when appropriate. This is particularly relevant during emergency operations, when State agencies may need to utilize City facilities, including the Calistoga Fairgrounds, under State agreements rather than the City’s standard agreement templates.

This will be extremely important during times of emergency use of the grounds.

ANALYSIS:

The proposed agreement with Belt Buckle Productions provides for a three-day rodeo at the Calistoga Fairgrounds from October 9 through October 11, 2026.

The event will be subject to the City's established Fairgrounds requirements, including applicable event, safety, insurance, facility-use, and operational requirements. The rental fees and associated charges will be based upon the City's adopted Fairgrounds Fee Schedule and the terms of the applicable Licensed Agreement.

Because the total value of the revenue agreement exceeds the City Manager's current delegated signing authority, the agreement is being presented to the City Council for authorization.

Importantly, this is a revenue-generating agreement for the City, rather than an expenditure of City funds.

As the City continues to develop the Fairgrounds as a revenue-generating municipal asset, Council has an opportunity to streamline the approval and execution of routine rental agreements.

With advisement from the City Attorney, the City has established standard agreements and Council has adopted a Fee Schedule that provides the framework for these transactions. When a rental agreement follows the City's approved form and the fees are established by the adopted Fee Schedule, the substantive terms of the transaction have already been reviewed and established by the City.

Under the City's current signing authority, however, a revenue agreement must be brought to the City Council when the dollar value exceeds the City Manager's delegated authority. This creates an additional approval step for agreements that are otherwise routine, standardized, and consistent with City-approved terms. Additionally, during emergencies, such as the $112,500 CalFire agreement for the Pickett Fire, the City Manager does not have authority to authorize a revenue agreement over the signing authority. Unlike expense agreements, most fairgrounds have authority to authorize standard revenue contracts, and most importantly, emergency revenue contracts with CalFire, Health & Human Services, or Cal OES.

Staff therefore recommends that the City Council authorize the City Manager to execute revenue agreements of any dollar amount when the following conditions are met:

1. The agreement utilizes a City Attorney-approved/template Licensed Agreement or other City Attorney-approved form;

2. The rental rates and other applicable fees comply with the adopted City Fee Schedule;

3. The agreement does not materially alter or deviate from the City's approved terms and conditions;

4. All required insurance, permits, safety plans, and other applicable event requirements are satisfied; and
Item #6.4.

5. The agreement complies with all applicable City policies, ordinances, and legal requirements.

This approach would provide appropriate oversight while eliminating the need for Council action solely because the value of a standardized revenue agreement exceeds the City Manager's current signing authority. The proposed authorization would allow staff to respond more efficiently to event promoters and execute agreements in a timely manner, which is particularly important for the Fairgrounds as the City continues to attract new events and develop recurring revenue opportunities.

Council would continue to retain authority over matters requiring legislative or policy decisions, and expense agreements that exceed the City Manager's signing authority.

FINANCIAL IMPACT:

The Belt Buckle Productions licensed agreement will provide $84,443.00 in rental revenue to the fairgrounds revenue account 170-5592-3260-90050 and an unknown amount to the RV Park and Transient Occupancy Tax, Measure D, and TBID.

CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA ATTACHMENT(S):

Resolution - Belt Buckle Productions and Revenue Agreement Authority 2 LICENSE AGREEMENT - Belt Buckle Productions
APPROVAL(S):

Rachel Stepp, Deputy City Manager Approved - Aug 13 2026 Connie Cardenas, Admin. Services Director Approved - Aug 17 2026 Mitch Celaya, City Manager Approved - Aug 17 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 17 2026 Item #6.4.

RESOLUTION NO. 2026-XXX

ADOPTED XXXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO

EXECUTE A LICENSED AGREEMENT WITH BELT BUCKLE PRODUCTIONS FOR A

THREE-DAY RODEO AND AUTHORIZING THE CITY MANAGER TO EXECUTE

CERTAIN REVENUE AGREEMENTS
WHEREAS, the City of Calistoga (“City”) acquired the fairgrounds in July 2024 and operates the property as the Calistoga Fairgrounds (“Fairgrounds”); and WHEREAS, the City is actively revitalizing the Fairgrounds and expanding its use for agricultural, recreational, community, entertainment, events and other leases that generate revenue for the City; and
WHEREAS, Belt Buckle Productions has requested use of the Fairgrounds for a three-day rodeo event scheduled for October 9 through October 11, 2026; and WHEREAS, requiring individual City Council approval solely because the dollar value of a standardized Fairgrounds revenue agreement exceeds the City Manager's current signing authority can delay execution of agreements that otherwise comply with City-approved forms, fees, policies, and requirements; and WHEREAS, the total value of the proposed agreement exceeds the City Manager's current delegated signing authority, and therefore City Council authorization is required for execution of the agreement; and
WHEREAS, the City Council finds that authorizing the City Manager to execute qualifying revenue agreements, regardless of dollar amount, will improve administrative efficiency and allow the City to respond more effectively to event promoters and other City uses while maintaining appropriate legal, financial, and operational safeguards; and WHEREAS, the City Council intends that expense agreements above the signing authority or revenue agreement which materially deviate from City Attorney-approved forms, established fees, or approved policies, or which otherwise require City Council approval under applicable law or City policy, shall continue to be presented to the City Council for consideration.

NOW, THEREFORE BE IT RESOLVED by the Calistoga City Council as follows:

SECTION 1. Recitals.

The above recitals are true and correct and are incorporated herein by reference as if fully set forth in this Resolution.

SECTION 2. Belt Buckle Productions Licensed Agreement.

The City Council hereby authorizes the City Manager to execute the Licensed Agreement between the City of Calistoga and Belt Buckle Productions for use of the Calistoga Fairgrounds for a three-day rodeo scheduled for October 9–11, 2026, subject to final review and approval as to form by the City Attorney.

Item #6.4.

Resolution No. 2026-XXXX

SECTION 3. Revenue Agreement Authority.

The City Manager is hereby authorized to execute revenue agreements of any dollar amount without further City Council approval, provided that all of the following conditions are satisfied:

A. The agreement is based upon a City Attorney-approved/template agreement or other form approved by the City Attorney;
B. All rental rates, fees, charges, and other applicable amounts are consistent with the City's then-currently adopted Fee Schedule;
C. The agreement does not materially deviate from the City Attorney-approved agreement form or established City policies and procedures; D. The agreement complies with all applicable insurance, permitting, safety, event, operational, and facility-use requirements;
E. The agreement does not create an expenditure or financial obligation of City funds beyond the City's established requirements for operation; and F. The agreement is otherwise consistent with applicable federal, state, and local laws, City ordinances, resolutions, policies, and procedures.

SECTION 4. Agreements Requiring Additional Approval.

Nothing in this Resolution shall be construed to authorize the City Manager to execute an agreement that is otherwise required by law, City ordinance, City policy, or other City Council action to be presented to the City Council.

Any proposed agreement that materially deviates from a City Attorney-approved template, establishes fees or charges outside the adopted Fee Schedule, creates an expenditure or financial obligation not otherwise authorized, establishes new policy, or otherwise requires legislative or discretionary action by the City Council shall continue to be presented to the City Council for approval.

SECTION 5. Administrative Implementation.

The City Manager, or designee, is authorized to take all actions necessary and appropriate to implement this Resolution and to administer qualifying revenue agreements consistent with the authority granted herein.

PASSED, APPROVED AND ADOPTED this 25th day of AUGUST, 2026. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
_________________________ ____________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.4.

4913-3088-6967 v2 Fairgrounds License Agreement - 26-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx 26-25

LICENSE AGREEMENT
This License Agreement, (“License”) is made and executed in triplicate by and between Belt Buckle Productions, a LLC (“Licensee”) and the City of Calistoga, a municipal corporation (“City”).

RECITALS
A. City owns certain real property, located at 1435 N Oak St, Calistoga, as shown on the attached Exhibit A ("License Area").

B. Licensee desires to obtain a temporary, non-exclusive License to use the License Area for a two-day rodeo event. City is willing to permit such use on the terms and conditions set forth herein.

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing, which are incorporated herein by reference, and the mutual promises herein contained, the parties agree as follows:

1. Grant of License. City hereby grants to Licensee, and Licensee hereby accepts from City the non-exclusive and revocable right, privilege, and permission to use the License Area for 4000 attendance Rodeo Event with music (“Permitted Use”) and for no other purpose.

2. Term. The term of this License shall commence:

Set-Up – September 29-October 8, 2026;
Event Days- October 9-11, 2026
Take Down/Clean-up – October 12-16, 2026
City may terminate this License for any reason on five (5) days written notice to Licensee. City may also terminate this License immediately for cause upon written notice to Licensee.

3. License Fee/Deposit/Utilities. The “License Fee” for use of the License Area is:

Set-up/Take Down – Track $3750.00 + Tucker Room $600.00 = $4350.00 Event Days – Track $7500 + Great lawn $1200 + Extra Parking $1000 + Tucker Room $600 = 10,300.00, Fire Department Inspection $310.50, Track Lighting $225 event days (3 hours 9 PM12 AM) due and payable to City in accordance with Section 21. Upon the submission of this License for City approval, Licensee shall pay City a deposit in the amount of $ 5000.00 (1/2 refundable after event) (“Deposit”). City may retain from the Deposit any amount necessary to remedy any Licensee defaults, including, among others, failure to pay the License Fee, damage to the License Area or cleaning of the License Area upon Licensee move-out. The Deposit or any balance and an itemized list of any deductions shall be returned to Licensee no later than forty-five (45) days after expiration or termination of the License. Utilities and other services provided by City shall be subject to additional charges as described in Exhibit A, attached hereto and incorporated herein by reference.

Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 2 -

4. License Area.
a. Licensee represents and warrants that Licensee has inspected and examined the License Area and accepts it in its present "as is" condition. b. Licensee agrees to take proper care to maintain and preserve the License Area and surrounding property of City and at the expiration or other termination of this License, to surrender the License Area to City in as good condition, as at the date of the execution of this License. c. Licensee shall keep the License Area in a clean, orderly and sanitary condition to the satisfaction of City’s Fairground Director or designee. d. Licensee shall manage and dispose of all waste generated from its operations, including, among other things, food scraps, packaging, and grease.

Trash and recycling must be sorted and disposed of on a daily basis in designated bins provided by City. Grease may not be dumped on the License Area or other City property or into any onsite receptacle not specifically designated for grease collection. e. Greywater disposal is not available on site. Licensees must make arrangements to collect and remove greywater in compliance with Napa County (“County”) regulations. No greywater may be discharged on the ground or into storm drains f. Any cooking by Licensee within the License Area must obtain approval in advance and in writing by the local fire marshal. A functional and appropriately rated fire extinguisher (e.g., Class K for grease fires) must be accessible at all times in the License Area. Propane tanks must be properly secured and kept away from ignition sources. Fire lanes and exits must be kept clear at all times. All fire safety measures must meet the requirements of the Calistoga Fire Department. g. Licensees must comply with the City’s Food Ware Ordinance, including the use of compostable or recyclable food service ware, styrofoam or non-recyclable plastics, reusable utensils or compostable alternatives whenever possible. h. Upon request, Licensee will furnish City with a list of all sales prices and other charges of any kind whatsoever to be charged by Licensee. If Licensee sells food, Licensee shall submit menus and prices to City for approval at least twelve (12) hours in advance of each day’s operation.
i. Licensee will post in a conspicuous manner at the front entrance to the License Area, a sign showing the prices to be charged for all articles offered for sale to the public. The size of said sign, manner and place of posting shall be pre-approved in writing by City. j. City will furnish necessary janitor service for all aisles, streets, roads and areas used by the public, but Licensee must, at his/her own expense, keep the License Area and adjacent areas properly arranged and clean all areas utilized. Receptacles shall be provided at several locations to receive Licensee's trash, and such trash must not be swept into the aisles or streets or any public areas. Licensee shall be responsible for trash disposal and clean up of event.

Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 3 - l. Sound-producing devices used by Licensee within the License Area shall not cause annoyance or inconvenience to the public, neighborhood, patrons or to other concessionaires or exhibitors. Sound-amplification equipment shall be approved in advance and in writing by City. If City determines, in its sole discretion, that Licensee is producing excessive or annoying sounds, City shall notify Licensee of such determination and Licensee shall immediately remedy such matter. City shall have the right to cause Licensee to cease producing such excessive or annoying sounds if it elects and Licensee shall immediately comply. m. Licensee agrees that there will be no games, gambling or any other activities in which money is used as a prize or premium. Only customary merchandising methods shall be used and all methods of operations, demonstration and sale, shall be subject to the advance, written approval of City and in conformance with applicable law.

5. Alterations. No alterations, changes and/or addition of any character shall be made to the License Area without the prior written consent of City. If such consent is secured by Licensee, such changes shall be at the sole cost and expense of Licensee and must be removed at the expiration or termination of the License.

6. Indemnification. Licensee shall exercise it privileges hereunder at its own risk and shall indemnify, defend, and hold harmless City and its officers, officials, employees, agents, representatives and volunteers (collectively, "City Parties") from and against any and all liability, losses, claims, demands, liens, payments suits, actions, recoveries and judgments arising out of, or in any way connected with, the entry or use of the License Area by Licensee or Licensee's agents, representatives, employees, contractors, subcontractors, guests, invitees, visitors, and customers (collectively, "Licensee Parties"), except to the extent caused by City Parties’ gross negligence or willful misconduct. Licensee Parties shall defend City Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties. Licensee Parties shall have no right to seek reimbursement from City Parties for the costs of defense. The obligations contained in this Section 6 shall survive the termination of this License for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this License.

7. Insurance.
(a) General Liability - During the term of this License, Licensee shall procure and maintain in full force and effect a minimum Commercial General Liability Insurance , on an occurrence with limits not less than $5,000,000 per occurrence for Fairtime Carnival Rides; $5,000,000 per occurrence for Motorized Events All Types except arena or track motorcycle racing and go-cart racing; $3,000,000 per occurrence for Rodeo Events all types with a paid gate and any Rough Stock events; $3,000,000 for Swap Meets; $2,000,000 per occurrence for Rodeo Events All Types without a paid gate and with any Rough Stock vents; $1,000,000 per occurrence for Rodeo Events All Types without any Rough Stock Events; $2,000,000 per occurrence for Interim Carnival Rides, Fairtime Kiddie Carnival Rides of up to 6 rides, Concerts with Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 4 - over 5,000 attendees, Rave Type Events All Types, Mechanical Bulls, Extreme Attractions All Types, Orbitrons, and Simulators. All licenses for which liability insurance (and liquor liability, if applicable) is required shall provide a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Licensee shall maintain Worker’s Compensation Insurance as required by the State of California. Licensee shall provide certificates of insurance and endorsements in accordance with the requirements of the City’s Risk Manager.

The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by Licensee in this License; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and nonowned equipment , with the City listed as additional insured. (b.) Policy Terms. Concurrently with execution of this License, Licensee shall provide City with Certificates of Insurance evidencing that Licensee has obtained or maintains the insurance required by this Section 7. The Certificates shall be on forms acceptable to City. Licensee shall also furnish City with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after City shall have received written notification thereof from Licensee by United States mail;
• Providing that Licensee's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement); • Listing the City of Calistoga as Additional Insured setting forth the following language in the Insurance Endorsement, “That the City of Calistoga, its City Council, boards, commissions, committees, officers, employees and agents are made additional insured but only insofar as the operations under this contract are concerned. (“Additional Insureds”); and
• Providing that for any claims relating to Licensee's services hereunder, Licensee's insurance coverage shall be primary insurance with respect to City, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by City for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of Licensee's insurance and shall not be contributory with it.
• It shall be a requirement under this License that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 5 - Insured, including but not limited to any umbrella or excess insurance.

Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this License; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

Proof of insurance must be submitted to City two weeks prior to the event. The City reserves the right to impose additional insurance requirements consistent with the policies Additional information on insurance requirements is found in Exhibit A

8. Waiver of Subrogation. Licensee waives any and all rights of recovery against City and City's Parties of the other for loss of, or damage to, such waiving party or its property or damage is insured against and under any insurance policy in force at the time of such loss or damage.

Licensee shall, upon obtaining the policies of insurance required hereunder, notify the insurance carriers that the foregoing waiver of subrogation is contained in this License.

9. Taxes. Licensee agrees to pay when due any taxes of any kind and every nature, including but not limited to possessory interest tax that may be imposed upon the License Area or Licensee’s use of the License Area.

10. Termination and Enforcement. Licensee agrees that the operation of Licensee’s business and any services rendered by Licensee on or about the License Area shall at all times be orderly and sanitary and sufficient to meet the needs of the public and consistent with good service. City reserves the right to terminate the License if Licensee has violated any provision of this License, including if City in its sole discretion determines that Licensee’s business operations or quality character of the services rendered by Licensee do not meet City standards. Violation of this License may result in immediate termination and may include the loss of deposit or license rights and ineligibility for future use of Fairgrounds property. In event of termination under this Section 10, Licensee shall not be entitled to any monetary compensation in any form whatsoever, nor shall it be entitled to any further services from City.

11. Permits and Licenses. Licensee shall obtain at its sole cost and expense any and all permits and approvals that may be required in connection with the License or use of the License Area, including but not limited to obtaining a County Health permit and Calistoga Business License. Licensee shall timely pay all debts incurred by Licensee for the purchase of supplies, materials, and equipment, and for services of any sort, for use in, or in connection therewith.

12. Compliance with License Policies and Procedures. Licensee agrees to comply with the License Policies and Procedures set out on Exhibit A, including but not limited to rules and procedures related to Fire Marshal approval for decorations and lighting, alcohol service restrictions and ABC permit (if applicable), a prohibition on glass containers, excessive noise, dumping grease, clean-up and deposit procedures, and the security requirements determined by the Calistoga Police Department. Licensee shall submit an operational plan subject to the approval of the City.

13. Compliance with Laws; Liens. Licensee shall at all times comply with, and pay all costs and expenses which may be incurred or required to be paid in order to comply with, any and all permitting requirements, laws, statutes, labor codes, ordinances, rules and regulations, hazardous Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 6 - materials laws, the Americans with Disabilities Act of 1990, 42 U.S.C. §12101 et seq., as amended, covenants and restrictions of record, life and fire safety and similar requirements, including those of the State of California, the County, the City, or other applicable public authority (“Laws”) which apply to the operation and use of the License Area or any portion thereof, including those requiring alterations or additions to be made to, or safety appliances or devices to be maintained or installed in, on or about the License Area or any portion thereof under any Laws now or hereafter adopted, enacted or made and applicable to the License Area or any portion thereof, and payment of any fees, charges or assessments arising out of or in any way related to the License Area or any portion thereof as a source of adverse environmental impacts or effects. Licensee shall not permit or suffer any mechanic’s lien to be filed against the License Area, or any interest of City or Licensee therein, and shall immediately discharge any such lien and shall protect, indemnify, defend (with counsel acceptable to City) and hold City harmless in connection therewith, except to the extent the lien is caused by City’s gross negligence or willful misconduct.

14. Licensee's Environmental Indemnification. Except to the extent caused by City’s gross negligence or willful misconduct, Licensee shall protect, indemnify, defend and hold City and City Parties and the License Area, harmless from and against any and all demands, liability, claims, actions, damages, costs and expenses, including attorneys' fees, consultants' fees, litigation costs, and investigation, removal, remediation, cleanup and monitoring costs, asserted against or incurred at any time and from time-to-time by reason of or arising out of the presence of any hazardous materials in, on, under or about the License Area resulting from or in connection with (a) the use, generation, storage, treatment, handling, transportation, disposal or release of any hazardous materials at, from or near the License Area by or for Licensee or any Licensee Parties or anyone under Licensee's control, or (b) the violation of any hazardous materials law by Licensee or any Licensee Parties or by anyone under Licensee's control. Such indemnity obligation shall include any demands, liability, claims or actions for tangible or intangible property damage; compensation for lost wages, business income, profits or other economic loss; damage to the natural resource or the environment; nuisance; trespass; and/or contamination, leak, spill, release or other adverse effect on the environment. Licensee's indemnity obligations under this Section 14 shall survive the termination or expiration of the License (as amended by this Amendment). “Hazardous materials” means hazardous waste (as defined in 42 U.S.C. 16901, et seq.), hazardous substance (as defined in 42 U.S.C. §9601, et seq.), or other prohibited materials.

15. Advertising. Licensee agrees that neither it nor its agents will not at any time display any advertising sign on or about the License Area or City property without the prior written approval of the City.

16. Food Safety. Licensee shall comply with the California Retail Food Code and all applicable food safety rules, including certified food handler staffing and maintaining proper food temperatures. Violations may result in immediate termination of this License.

17. Utilities. Licensee shall be self-sufficient unless otherwise arranged in writing. Licensee shall only use quiet generators. It is recommended that Licensee hire portable toilets for Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 7 - attendance over 100 (See Licensee Operational Plan). Electricity, natural gas, water, heating, airconditioning, telephone and ordinary and customary janitorial services furnished to the License Area by City and charges for such utilities shall be paid to City by Licensee.

18. Assignment of License. The License is personal to Licensee. Licensee shall not assign this License or any interest therein or rights thereto, nor enter into any agreement with a third person or persons respecting the use or occupation of the License Area, without the prior written consent of City, which City may withhold in its sole and absolute discretion. Any assignment in violation of this Section 18 shall be void.

19. Access. Licensee agrees that City and its agents and employees shall have access to the License Area at all times.

20. Risk of Loss. The City assumes no responsibility for loss or damage to the personal property of the Licensee.

21. Due from Licensee. Licensee shall pay and deliver to City the following sums and items at the times noted below.

A. Deposit: $5000.00 required to hold date. ( Deposits shall be submitted to the City no later than thirty (30) days prior to the event. ½ refundable upon cleaning/no damage)
B. License Fee: All License Fees are due no later than thirty (30) days prior to the event.

D. Insurance: Required, COI, Additional Insured – ENT5000, Primary Noncontributory – ENT5004, Waiver of Subrogation – ENT4016_1021, or similar, listing the City as additional insured.

22. Notices. All notices to be given hereunder shall be in writing and mailed postage prepaid by certified or registered mail, return receipt requested, or delivered by personal or courier delivery, or sent by facsimile (immediately followed by one of the preceding methods), to City's Address and Licensee's Address, or to such other place as City and Licensee may designate in a written notice given to the other party. Notices shall be deemed served upon the earlier of receipt or three (3) days after the date of mailing.

September 29-October 8, 2026 – 10 days Set up @$4350 = $43,500.00 October 9-11, 2026 – 3 Event Days @ $7500.00 = $22,500.00 October 12-16, 2026 – 5 Take Down/Clean Up@$4350 = $21,750.00 Track Lighting – 3 days @$225.00 = $$675.00
Total = $87,925.00
Multi Day Discount 10% -$8792.50
Total = $79,132.50
Deposit $5000.00
Fire Inspection - $310.50
Grand Total $84,443.00
Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 8 - Licensee’s Address:

Belt Buckle Productions, LLC
400 Franklin Street
Napa, CA 94558
Christopher Walden or Tyler Rodee
[email protected]
Phone: 707-254-5174
City’s Address: Mitch Ceyala, City Manager
1232 Washington Street
Calistoga, CA 94515
[email protected]
Phone: 707-942-2806

23. Entire Agreement. This License, including all Exhibits (which are hereby incorporated by reference), contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this License. No waiver, alteration, modification, or termination of this License shall be valid unless made in writing and signed by the authorized parties hereof.

24. Interpretation. This License shall be deemed to be jointly prepared by both of the parties hereto, and any ambiguities or uncertainties herein shall not be construed for or against either of the parties hereto. The words "including," "included," "include" and words of similar import shall not be interpreted as words of exclusion but shall instead be interpreted as though followed by the words "but not limited to" or "without limitation." No waiver by City of any breach or default of any provision of the License shall be deemed a waiver of any other provision hereof or of any subsequent breach or default by Licensee of the same or any other provision. The invalidity of any provision of this License as determined by a court of competent jurisdiction shall in no way affect the validity of any other provision hereof. Licensee’s indemnification of City under this License shall be effective except to the extent of City’s gross negligence or willful misconduct.

25. Authority. The individual executing this License has full power and authority to execute and deliver the License on behalf of Licensee.

26. Conflict of Interest Prohibition. City and Licensee will comply with the requirements of the City’s Conflict of Interest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, §18110 et seq. of the California Code of Regulations), California Government Code §1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this License. Licensee may be required to file with the City Clerk a completed Form 700 before commencing performance of the Services unless the City Clerk determines that completion of a Form 700 is not required, pursuant to City’s Conflict of Interest Code. Form 700 forms are available from the City Clerk.

Any violation by Licensee of the requirements of this provision will constitute a material breach Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 9 - of this License, and the City reserves all its rights and remedies at law and equity concerning any such violations.

27. Successors and Assigns. Except as otherwise provided in this License, all of the covenants, conditions and provisions of this License will be binding upon and will inure to the benefit of the parties hereto and their respective heirs, personal representatives, successors and assigns.

28. Attorneys' Fees. In the event that any action is brought by either party hereto as against the other party hereto for the enforcement or declaration of any right or remedy in or under this License or for the breach of any covenant or condition thereof, the prevailing party shall be entitled to recover, and the other party agrees to pay, all fees and costs to be fixed by the court therein including, but not limited to, attorneys' fees.

29. Force Majeure. Licensee acknowledges that the Fairgrounds may be required at any time, with limited advance notice, for the purpose of responding to an emergency declared by local, state, and/or federal governments. City shall not be liable for any interference of Licensee’s use or possession of the Licensed Area or loss to or expenses incurred by Licensee or its subcontractors or patrons that may result from such emergency use of the License Area.

30. Right to Audit Sales. City shall have the right to audit and monitor any and all sales.

31. Choice of Law. This License and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in the County of Napa, California. [Signatures follow on next page]
Item #6.4.

Fairgrounds License Agreement 4913-3088-6967- 26v2-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx - 10 - IN WITNESS WHEREOF, the parties hereto have executed this License the day and year first above written.

CITY: LICENSEE:
_______________________________________

CITY OF CALISTOGA,
a municipal corporation for Belt Buckle Productions
Mitch Celaya, City Manager
Approved as to Form
Michelle Marchetta Kenyon
City Attorney
Chris Walden (Aug 12, 2026 17:50:15 PDT)
Chris Walden
Item #6.4.

4913-3088-6967 v2 Fairgrounds License Agreement - 26-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx 25-12-T

EXHIBIT A

DEPICTION OF LICENSE AREA
Calistoga Fairgrounds
Tucker Building
Calistoga Speedway – Track Only
Great Lawn
Extra Parking Golf Area
Item #6.4.

12 of
4 4897-4840-5559 v1 Fairgrounds License Agreement - 26-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx Exhibit A Cont.
1) EVENT OPERATIONS, SAFETY, SECURITY, AND ALCOHOL SERVICE A. The City of Calistoga, in coordination with the Calistoga Police Department, Fire Department, and other applicable agencies, will determine whether security personnel, law enforcement officers, traffic control, emergency medical services, fire personnel, sanitation services, or other public safety measures are required for an event.

B. For large-scale, higher-risk, or special events, the renter may be required to submit an Event Operations Plan and site map for review and approval by the Police Chief and Fire Chief. The plan may include, but is not limited to:

1. Site maps and event layout;

2. Parking and traffic management;

3. Crowd management;

4. Emergency access routes;

5. Security staffing;

6. Medical and ambulance services;

7. Restroom facilities;

8. Alcohol service operations;

9. Event communications;

10. Load-in and load-out operations; and

11. Waste management and cleanup plans.

C. If security services are required, the renter shall contract with a licensed security company, law enforcement agency, or other approved provider at the renter's expense. Required security personnel must be in place prior to the start of the event and remain on-site until the event concludes.

D. The renter may be required to provide copies of executed contracts for security services, ambulance or medical services, traffic control services, sanitation services, and event cleaning services prior to the event.

E. Certain event structures, equipment, and activities may require permits, inspections, or approvals from the City of Calistoga Building Division and/or Fire Department prior to installation or operation. These may include, but are not limited to:

1. Tents, canopies, or membrane structures exceeding 400 square feet;

2. Temporary stages, grandstands, bleachers, platforms, or similar structures;

3. Large generators, temporary electrical systems, or power distribution equipment;

4. Open-flame cooking operations, food booths utilizing cooking equipment, barbecues, smokers, or other flameproducing devices;

5. Pyrotechnics, special effects, or other hazardous activities; and

6. Any temporary structure, equipment, or operation deemed by the City to require additional review.

F. It is the responsibility of the renter to determine applicable permit requirements and obtain all necessary approvals prior to the event. Permit review, inspections, and associated fees shall be the responsibility of the renter.

G. Renters planning to utilize any of the items listed above are encouraged to contact the City of Calistoga Building Division and/or Fire Department as early as possible during event planning to determine permit requirements and inspection needs, no less than 45 days in advance.

H. Events serving alcohol must comply with all applicable California Alcoholic Beverage Control (ABC) regulations and obtain all required permits and approvals. Nonprofit organizations conducting alcohol sales must obtain the appropriate ABC authorization and submit permit applications for City review at least thirty (30) days prior to the event.

I. Alcohol service must be supervised by trained bartenders or designated event staff at all times. Self-service alcohol stations are prohibited.

Item #6.4.

13 of
4 4897-4840-5559 v1 Fairgrounds License Agreement - 26-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx J. Alcohol service shall end at least one (1) hour prior to the conclusion of the event unless otherwise approved by the City.

K. Alcohol may not be served to any person under twenty-one (21) years of age or to any person who appears intoxicated.

L. Guests may not bring alcohol onto the premises unless specifically authorized by the City and permitted by law.

M. No glass bottles, glass containers, or ceramic beverage containers are permitted in outdoor areas. Beverages served outdoors must be served in approved paper, plastic, aluminum, or other City-approved containers. 2) CANCELLATION / REFUNDS
Reservations for use of the facility may be made up to one (1) year in advance by providing a non-refundable save-the-date deposit. See the Rental Schedule for applicable fees. The save-the-date deposit is the fee charged to reserve the facility and does not include rental fees, cleaning or damage deposits, equipment rental fees, or other charges.

If an event is canceled and rescheduled within one hundred twenty (120) days of the original event date, the save-the-date deposit may be transferred to the new event date. A new License Agreement must be executed. The deposit transfer may only occur one time.
3) CLEANING & DEPOSITS
IMPORTANT: Cleanup requirements are posted in each facility. Refundable cleaning and security deposits, if applicable, will be returned following an acceptable post-event inspection. Deposits will be mailed approximately forty-five (45) days following the event. If paid electronically, they will be refunded the same way.

Facility users are responsible for:

1. Sweeping and mopping floors as needed;

2. Cleaning spills immediately;

3. Properly restacking tables, chairs, and equipment; and

4. Removing all garbage from the premises.

5. Reporting any damage, or issues that occur.

The City charges for garbage disposal ($15 per bag) and staff time for cleanup or waste left behind. Maintenance Personnel are charged at $89.00 per hour.
4) WASTE MANAGEMENT AND SB 1383 COMPLIANCE
A. The renter shall comply with all applicable City of Calistoga refuse, recycling, organics, and waste management ordinances, policies, and procedures, including California Senate Bill 1383 (SB 1383), as amended.

B. The renter shall ensure that recyclable materials, organic waste, and landfill waste are properly separated and disposed of in designated containers throughout the event.

C. Event organizers shall ensure that vendors, caterers, food service providers, exhibitors, contractors, and volunteers comply with all applicable recycling and organics diversion requirements.

D. The City may require additional waste diversion measures, recycling stations, signage, food recovery plans, or waste management plans based on the size and nature of the event.

E. Failure to comply with waste management requirements may result in additional cleanup charges, loss of deposits, assessment of costs, and/or denial of future rental privileges. 5) DECORATIONS
Item #6.4.

14 of
4 4897-4840-5559 v1 Fairgrounds License Agreement - 26-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx A. Due to fire regulations and cleanup concerns, the use of straw, hay, confetti, crepe paper, glitter, and similar materials is prohibited unless specifically approved by the City.

B. Tape, nails, staples, screws, or other fasteners may not be attached to walls, floors, ceilings, fences, or buildings without prior approval.

C. Open flames and candles are prohibited unless specifically approved by the Fire Marshal. Battery-operated flameless candles are recommended.
6) HANGING DECORATIONS, LIGHTING, AND DRAPING
Any renter wishing to hang lighting, draping, signage, decorations, or other materials from ceilings, walls, structures, or buildings must obtain approval from the City at least thirty (30) days prior to the event. Approval from the Fire Marshal may be required. Any associated inspection fees shall be the responsibility of the renter. 7) KITCHENS
Do not dispose of grease, oils, or food waste in sinks or drains. Food particles must be removed from dishes and disposed of in trash receptacles prior to washing. The renter will be responsible for any repair, cleaning, or plumbing costs resulting from improper use of kitchen facilities.
8) SET-UP
The renter is responsible for all event setup unless otherwise agreed upon in writing.

When setting up tables, chairs, and equipment, renters shall inspect all items for safety and functionality. Any damaged or unsafe equipment shall not be used and must be reported to City staff immediately. 9) LIGHTING
For safety reasons, lighting systems within buildings shall remain operational during occupancy. Requests to dim or modify lighting must be approved by the City prior to the event. 10) GENERAL RULES
A. No smoking or vaping is permitted.

B. For liability reasons, ladders, extension cords, tools, and other setup equipment are not provided by the City unless specifically included in the rental agreement.

C. Pop-up tents, canopies, or similar structures are not permitted inside buildings. Outdoor tents and canopies must comply with Fire Marshal requirements and maintain required clearances from buildings.

D. No signage may be attached to perimeter fencing, entrance gates, buildings, or structures without prior approval from the City.

E. Sound checks shall be limited to the minimum time necessary and may not occur before 8:00 a.m. unless specifically approved. Event sound levels shall be maintained at reasonable levels that minimize impacts to neighboring properties.

Excessive bass, amplification, or noise that creates a nuisance may result in corrective action by the City. 11) VIOLATIONS OF CONTRACT TERMS AND PERMIT CONDITIONS
Failure to comply with this Agreement, permit conditions, approved operational plans, or applicable laws may result in one or more of the following:

Item #6.4.

15 of
4 4897-4840-5559 v1 Fairgrounds License Agreement - 26-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx A. Loss of deposits, fees, or rental payments;
B. Delay, suspension, cancellation, or termination of the event until violations are corrected; C. Assessment of costs incurred by the City to address violations or ensure compliance; D. Involvement of law enforcement, fire personnel, or emergency services, with associated costs charged to the renter where permitted by law; and/or
E. Suspension or loss of future rental privileges.
12) OVERNIGHT STAYS
Overnight occupancy in vehicles, trailers, recreational vehicles, or temporary accommodations is prohibited unless specifically authorized in writing by the City prior to the event.

Any revisions, additions, or deletions to this Agreement must be approved and executed by both parties. Unauthorized modifications shall be void and of no effect.

Item #6.4.

Fairgrounds License Agreement - 26-25 Belt Buckle Productions - 4932-7784-6981 v.2.docx Blank
Item #6.4.

LICENSE AGREEMENT
Final Audit Report 2026-08-13
Created: 2026-08-07
By: Sheli Wright ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA3S0lQ3-kTsMAHAYQ-3fNIznqCkPA-rk_ "LICENSE AGREEMENT" History
Document created by Sheli Wright ([email protected]) 2026-08-07 - 5:44:45 PM GMT
Document emailed to Chris Walden ([email protected]) for signature 2026-08-07 - 5:44:50 PM GMT
Email viewed by Chris Walden ([email protected])
2026-08-07 - 5:59:43 PM GMT
Email viewed by Chris Walden ([email protected])
2026-08-13 - 0:49:55 AM GMT
Document e-signed by Chris Walden ([email protected])
Signature Date: 2026-08-13 - 0:50:15 AM GMT - Time Source: server - Signature Appearance Selected: MOBILE_DRAW Agreement completed.
2026-08-13 - 0:50:15 AM GMT
Item #6.4.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Waiving Differed Improvement Agreements within the Grant Street CIP project
DESCRIPTION:

Consider adopting a resolution to waive deferred improvement agreements within the Grant Street CIP Project limits from Garnett Creek Court to the City Limits.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

Following annexation of Myrtledale Extension to the City on June 6, 1967 the City received several subdivision development applications.

The Tedeschi Subdivision (07/28/1975), Dill Subdivision (01/20/1976), Ashworth/Lally and Wells Subdivision (10/04/1977), Kleffner Subdivision (06/05/1984), Arroyo Subdivision (11/15/1988), along with various building permit applications, were approved by the City.

The deferral agreements had frontage improvements that included sidewalk, curb/gutter and a portion of the pavement, while others just called out to pay for a paved pathway, along with curb/gutter. Curb and gutter aren't applicable in either case, as the future paving project does not include them as part of the paving improvements.

The City Council approved the Grant Street improvement design in the fiscal year 2019-20 budget.

Staff prepared plans and construction documents in August 2020, which included a 5’ multi-use pathway along the eastbound, consistent with Ordinance 633.

On July 14, 2026, the City Council discussed having staff begin to prepare bid documents for the Grant Street repaving project, spanning from Garnett Creek Court to the city limits. As part of that discussion, staff revisited the option of waiving the existing deferral agreements. In 2020, the city attorney reviewed those agreements and found that they lacked clear terms, contained limited “running with the land” provisions, and would require additional legal time and costs to enforce. This item has been prepared for the Council’s consideration to formally waive the existing agreements before staff proceeds with bid preparation and project advertisement.

There is private property frontage on both the north and south sides of Grant Street and little less than half the project properties have deferral agreements on the south side of the project, totaling Item #6.5.

about 24% of the total length of property frontage within the project’s footprint. A list of the properties with deferral agreements is below:

Agreement
Name
Agreement
Date
Parcel No Map No Recorded Book &
Page
Tedeschi 7/28/1975 011-390-015
011-390-016
2679 8/11/1975 Vol 969
Pg 950
Kleffner
6/5/1984 011-390-018
011-390-019
011-390-020
14PM11 Map
3718
6/7/1984 Vol1340
Pg 984
Arroyo 11/15/1988 011-390-028
011-390-029
011-390-036
011-390-037
011-390-038
011-390-039
011-390-040
011-390-041
16PM88
(Map 4220),
6PM64
(Map2008-
03) 2/1/1989
Vol1636
Pg 141
Butler 11/3/1975 017-221-011 780 Record
of Survey
11/10/1975 Vol 978
Pg 158
FINANCIAL IMPACT:

The estimated value of the deferral agreement pathway improvements, including design and construction, was estimated to be $180,000 in 2020. The total project construction estimate is $1,750,000.

CEQA STATUS:

The recommended actions described in this report are not in-and-of-themselves a “project” pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15378) since they do not result in a physical change in the environment.

ATTACHMENT(S):

1. Draft Resolution

2. Copy of Grant Street Deferral Agreements -Attach 2
APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - Aug 13 2026 Connie Cardenas, Admin. Services Director Approved - Aug 13 2026 Mitch Celaya, City Manager Approved - Aug 15 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 17 2026 Item #6.5.

RESOLUTION 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA,

COUNTY OF NAPA, STATE OF CALIFORNIA WAIVING DEFERRED

IMPROVEMENT AGREEMENTS WITHIN THE GRANT STREET PAVEMENT

PROJECT LIMITS FROM GARNETT CREEK COURT TO THE CITY LIMITS WHEREAS, the city annexed Myrtledale Extension and portion of Grant Street to City on June 6,1967; and
WHEREAS, the City received a few subdivision development applications for properties along the newly annexed section of Grant Street and Myrtledale Road; and WHEREAS, City approved the tentative subdivision maps with conditions that some of the properties along the south side of Grant Street install certain improvements along their frontage on Grant Street and Myrtledale Road; and WHEREAS due to the rural nature of Grant Street at the time, deferral agreements entered into with developers for certain frontage improvements; and WHEREAS, on July 14, 2026, the City Council discussed having staff begin to prepare bid documents for the Grant Street repaving project, spanning from Garnett Creek Court to the city limits. As part of that discussion, staff revisited the option of waiving the existing deferral agreements.

WHEREAS, in 2020, the city attorney reviewed those agreements and found that they lacked clear terms, contained limited “running with the land” provisions, and would require additional legal time and costs to enforce.; and WHEREAS, the city wants to avoid time consuming legal enforcement and facilitate its capital improvement project by waiving the existing deferral agreements along the projects frontage.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

The City Council hereby waives the property owners’ obligations in the existing deferred improvement agreements within the Grant Street Pavement Project limits from Garnett Creek Court to the City Limits.

PASSED, APPROVED AND ADOPTED this 25th day of August, 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Item #6.5.

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.5.

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City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Rena Lariz, Human Resources Manager
Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Adjustment to the Public Works Director Salary Range DESCRIPTION:

Council will consider approving a resolution adjusting the Public Works Director Salary Range.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The Public Works Director is responsible for leading the City's largest and most operationally diverse departments, providing executive oversight of public works operations, engineering, streets, utilities, parks, public facilities, storm drainage systems, capital improvement projects, asset management, and departmental personnel and budgets. In addition to these existing responsibilities, the City's acquisition of the approximately 70-acre Calistoga Fairgrounds has significantly expanded the department's operational footprint and the Director's leadership responsibilities.

Following a comprehensive review of the position, staff has determined that the scope, complexity, fiscal responsibility, and organizational impact of the Public Works Director have evolved beyond those contemplated by the current salary range. The position now oversees a broader portfolio of public infrastructure and facilities, manages additional maintenance operations and capital assets, and provides strategic leadership for one of the City's most critical operational departments.

ANALYSIS:

The acquisition of the Calistoga Fairgrounds fundamentally expanded the role of the Public Works Director beyond the traditional scope of municipal public works. In addition to managing the City's existing streets, utilities, facilities, and infrastructure, the position now oversees approximately 70 acres of public property, including buildings, infrastructure, parking areas, open space, utilities, and maintenance operations. This expansion requires significantly greater executive oversight in the areas of long-range planning, staffing and resource allocation, capital improvement planning, asset management, interdepartmental coordination, and day-to-day operational management.

As a result, the scope and complexity of the Public Works Director position have evolved substantially. The role now encompasses broader executive-level responsibility, greater independent decision-making authority, oversight of a significantly expanded portfolio of critical public assets, increased fiscal accountability, and leadership of complex, multi-disciplinary Item #6.6.

operations. These responsibilities are comparable in scope, organizational impact, and executive leadership expectations to those assigned to the City's Public Safety Executive classifications.

Aligning the Public Works Director salary range appropriately recognizes the significant evolution of the position resulting from the acquisition and ongoing management of the Fairgrounds. It reinforces internal equity among the City's executive leadership positions, strengthens the City's ability to attract and retain highly qualified leadership talent, and ensures the compensation structure remains competitive with similarly situated public agencies.

The Public Works Director is currently at the top of the existing salary range and, as a result, has not received a salary increase beyond annual cost-of-living adjustments for the past three years.

Staff is recommending that the Public Works Director classification be elevated to the Public Safety Executive salary range to better reflect the expanded scope and responsibilities of the position. As part of this adjustment, the incumbent would receive a 5% salary increase. Even with the proposed increase, the incumbent would remain near the upper end of the new salary range, providing only limited opportunity for future salary growth.

FINANCIAL IMPACT:

This has a potential $21,423 increase, including salary and benefits.

CEQA STATUS:

N/A
ATTACHMENT(S):

Resolution_Public_Works_Director_Salary_Range
09-01 2026 Salary Schedule - Final
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Aug 10 2026 Mitch Celaya, City Manager Approved - Aug 15 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 17 2026 Item #6.6.

Resolution No. 2026-___
RESOLUTION NO. 2026-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA

ADJUSTING THE SALARY RANGE FOR THE PUBLIC WORKS DIRECTOR

CLASSIFICATION
WHEREAS, the Public Works Director serves as a key member of the City’s executive leadership team and provides strategic direction and administrative oversight for essential public services, including public works operations, engineering, streets, utilities, parks, public facilities, storm drainage systems, capital improvement projects, asset management, departmental personnel, and budgets; and
WHEREAS, the City’s acquisition of the approximately 70-acre Calistoga Fairgrounds has significantly expanded the operational footprint, capital assets, maintenance responsibilities, and organizational impact of the Public Works Department; and WHEREAS, the expanded responsibilities associated with the Calistoga Fairgrounds require additional planning, staffing coordination, capital investment, asset management, and ongoing operational oversight by the Public Works Director; and WHEREAS, following a comprehensive review of the classification, the City has determined that the scope, complexity, fiscal responsibility, executive decision-making authority, and organizational impact of the Public Works Director position have evolved beyond those contemplated by the current salary range; and
WHEREAS, the duties and level of responsibility of the Public Works Director now closely align with those of the City’s Public Safety Executive classifications; and WHEREAS, adjusting the salary range will recognize the evolution of the position, promote internal equity among executive management classifications, and support a competitive compensation structure.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA AS FOLLOWS:

1. The salary range for the Public Works Director classification is hereby adjusted to align with the salary range assigned to the City’s Public Safety Executive classifications, as reflected in the City’s adopted salary schedule.

2. The City Manager is authorized and directed to take all actions necessary to implement this salary range adjustment, including updating the City’s salary schedule and related personnel and payroll records.

3. This Resolution shall take effect immediately upon its adoption. The salary range adjustment shall be effective September 1, 2026.

PASSED, APPROVED AND ADOPTED this 25th day of August 2026. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Item #6.6.

Resolution No. 2026-___
ATTEST: APPROVED:
_________________________ ___________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.6.

Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA City Manager UCM $24,166.67 $139.4231 Exempt
Councilmember Elected $950.00 Exempt
Mayor Elected $1,500.00 Exempt
Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Administrative Services Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Assistant City Manager UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Deputy City Manager UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Fairgrounds Revitalization Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Fire Chief UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Parks & Recreation Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Planning & Building Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Police Chief UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Public Works Director/City Engineer UEM $17,526.67 $21,303.74 $101.1154 $122.9062 Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Associate Civil Engineer UMM $9,278.18 $9,742.16 $10,228.64 $10,740.81 $11,277.64 $53.5280 $56.2048 $59.0114 $61.9662 $65.0633 Exempt Building Official UMM $10,740.81 $11,277.63 $11,842.32 $12,433.78 $13,055.27 $61.9662 $65.0633 $68.3211 $71.7334 $75.3189 Exempt City Clerk UMM $9,986.47 $10,484.73 $11,009.75 $11,560.51 $12,136.99 $57.6142 $60.4888 $63.5178 $66.6952 $70.0211 Exempt Code Enforcement Officer UMM $6,924.09 $7,271.26 $7,635.58 $8,013.81 $8,416.70 $39.9467 $41.9496 $44.0514 $46.2335 $48.5579 Non-Exempt Deputy City Clerk UMM $8,014.89 $8,415.63 $8,836.73 $9,278.19 $9,742.17 $46.2398 $48.5517 $50.9811 $53.5280 $56.2048 Exempt Deputy Finance Director UMM $12,321.56 $12,937.64 $13,584.52 $14,263.74 $14,976.93 $71.0859 $74.6402 $78.3722 $82.2908 $86.4054 Exempt Deputy Public Works Director UMM $12,198.76 $12,808.70 $13,449.14 $14,121.59 $14,827.67 $70.3775 $73.8963 $77.5912 $81.4707 $85.5443 Exempt Executive Assistant to the City Manager UMM $6,131.18 $6,435.48 $6,759.08 $7,096.60 $7,451.27 $35.3722 $37.1278 $38.9947 $40.9419 $42.9881 Non-Exempt Human Resources/Finance Specialist UMM $7,865.40 $8,258.67 $8,671.60 $9,105.18 $9,560.44 $45.3773 $47.6462 $50.0285 $52.5299 $55.1564 Non-Exempt Human Resources Manager UMM $10,536.06 $11,062.86 $11,616.00 $12,196.80 $12,806.64 $60.7849 $63.8242 $67.0154 $70.3662 $73.8845 Exempt Maintenance Superintendent UMM $10,246.20 $10,758.51 $11,296.44 $11,861.26 $12,454.32 $59.1127 $62.0683 $65.1717 $68.4303 $71.8518 Exempt Management Analyst I UMM $7,824.15 $8,215.26 $8,626.72 $9,056.40 $9,509.65 $45.1393 $47.3958 $49.7695 $52.2484 $54.8633 Exempt Management Analyst II UMM $9,056.40 $9,509.65 $9,986.46 $10,484.72 $11,009.75 $52.2484 $54.8633 $57.6142 $60.4888 $63.5178 Exempt Police Lieutenant UMM $12,433.78 $13,055.26 $13,707.81 $14,393.58 $15,112.56 $71.7334 $75.3188 $79.0835 $83.0399 $87.1878 Exempt Principal Engineer UMM $11,341.39 $11,908.46 $12,503.89 $13,129.08 $13,785.53 $65.4311 $68.7027 $72.1378 $75.7447 $79.5319 Exempt Public Safety Communications Manager UMM $8,391.18 $8,843.28 $9,295.39 $9,747.50 $10,199.61 $48.4107 $51.0189 $53.6273 $56.2356 $58.8439 Exempt Recreation Manager UMM $10,228.20 $10,739.61 $11,276.59 $11,840.42 $12,432.44 $59.0088 $61.9593 $65.0572 $68.3101 $71.7256 Exempt Senior Civil Engineer UMM $10,484.73 $11,008.96 $11,560.51 $12,136.99 $12,744.52 $60.4888 $63.5132 $66.6952 $70.0211 $73.5261 Exempt Senior Planner UMM $9,742.16 $10,228.64 $10,740.81 $11,277.64 $11,842.31 $56.2048 $59.0114 $61.9662 $65.0633 $68.3210 Exempt Senior Planner/Assistant to the City Manager UMM $10,740.81 $11,277.64 $11,842.31 $12,433.78 $13,055.26 $61.9662 $65.0633 $68.3210 $71.7333 $75.3188 Exempt Utilities Systems Superintendent UMM $11,132.98 $11,689.08 $12,274.13 $12,887.02 $13,532.09 $64.2287 $67.4370 $70.8123 $74.3482 $78.0698 Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Accountant CPEA $7,286.45 $7,650.78 $8,033.32 $8,434.98 $8,856.73 $42.0372 $44.1391 $46.3461 $48.6634 $51.0965 Non-Exempt Accounting Assistant CPEA $5,225.87 $5,487.31 $5,761.18 $6,049.68 $6,351.73 $30.1492 $31.6576 $33.2376 $34.9020 $36.6446 Non-Exempt Accounting Technician CPEA $6,109.57 $6,414.62 $6,735.57 $7,072.46 $7,426.43 $35.2475 $37.0074 $38.8590 $40.8027 $42.8448 Non-Exempt Administrative Assistant CPEA $5,624.81 $5,905.42 $6,200.71 $6,510.63 $6,836.32 $32.4508 $34.0697 $35.7733 $37.5613 $39.4403 Non-Exempt Administrative Services Technician CPEA $6,231.76 $6,542.91 $6,870.28 $7,213.91 $7,574.96 $35.9525 $37.7476 $39.6362 $41.6187 $43.7017 Non-Exempt Assistant Engineer CPEA $8,107.56 $8,512.16 $8,938.15 $9,385.59 $9,854.42 $46.7744 $49.1086 $51.5663 $54.1476 $56.8524 Non-Exempt Assistant Planner CPEA $8,029.80 $8,431.02 $8,852.53 $9,295.41 $9,760.88 $46.3258 $48.6405 $51.0723 $53.6274 $56.3128 Non-Exempt Associate Planner CPEA $8,852.53 $9,295.41 $9,760.88 $10,248.86 $10,760.51 $51.0723 $53.6274 $56.3128 $59.1280 $62.0799 Non-Exempt Building Inspector CPEA $7,178.92 $7,537.32 $7,913.73 $8,309.29 $8,725.17 $41.4169 $43.4845 $45.6561 $47.9382 $50.3375 Non-Exempt Chief Plant Operator CPEA $9,112.17 $9,568.50 $10,046.22 $10,548.87 $11,076.50 $52.5702 $55.2029 $57.9590 $60.8589 $63.9029 Non-Exempt Maintenance Technician I CPEA $5,382.85 $5,651.99 $5,934.59 $6,231.78 $6,542.91 $31.0549 $32.6076 $34.2380 $35.9526 $37.7476 Non-Exempt Maintenance Technician II CPEA $5,934.59 $6,231.76 $6,542.91 $6,870.28 $7,213.91 $34.2380 $35.9525 $37.7476 $39.6362 $41.6187 Non-Exempt Permit Technician CPEA $6,032.94 $6,335.05 $6,651.34 $6,984.13 $7,333.46 $34.8054 $36.5484 $38.3731 $40.2930 $42.3084 Non-Exempt Plant Operator I CPEA $6,658.38 $6,990.69 $7,340.11 $7,707.84 $8,092.68 $38.4137 $40.3309 $42.3468 $44.4683 $46.6886 Non-Exempt Item #6.6.

Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Plant Operator II CPEA $7,519.69 $7,880.24 $8,290.60 $8,704.79 $9,139.71 $43.3828 $45.4629 $47.8304 $50.2199 $52.7291 Non-Exempt Recreation Coordinator CPEA $5,434.82 $5,706.32 $5,991.15 $6,290.53 $6,605.63 $31.3547 $32.9211 $34.5643 $36.2915 $38.1094 Non-Exempt Senior Accounting Assistant CPEA $5,905.42 $6,200.70 $6,510.62 $6,836.32 $7,178.92 $34.0697 $35.7733 $37.5613 $39.4403 $41.4169 Non-Exempt Senior Maintenance Technician CPEA $6,817.73 $7,158.79 $7,517.56 $7,892.85 $8,287.01 $39.3330 $41.3007 $43.3705 $45.5356 $47.8097 Non-Exempt Senior Plant Operator CPEA $8,246.97 $8,656.08 $9,091.09 $9,545.51 $10,023.23 $47.5787 $49.9389 $52.4486 $55.0703 $57.8263 Non-Exempt Water Conservation Technician CPEA $5,225.86 $5,487.31 $5,761.18 $6,049.67 $6,351.73 $30.1492 $31.6575 $33.2376 $34.9020 $36.6446 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Fire Captain CPFA $9,348.83 $9,816.27 $10,307.08 $10,822.44 $11,363.56 $38.5254 $40.4517 $42.4742 $44.5980 $46.8278 Non-Exempt Fire Engineer CPFA $8,478.13 $8,902.04 $9,347.14 $9,814.50 $10,305.22 $34.9374 $36.6842 $38.5184 $40.4444 $42.4666 Non-Exempt Fire Fighter CPFA $7,689.89 $8,074.39 $8,478.11 $8,902.01 $9,347.12 $31.6891 $33.2736 $34.9373 $36.6841 $38.5183 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Police Officer CPOA $7,917.66 $8,313.55 $8,729.22 $9,165.69 $9,623.97 $45.6788 $47.9628 $50.3609 $52.8790 $55.5229 Non-Exempt Police Sergeant CPOA $9,393.62 $9,863.30 $10,356.46 $10,874.29 $11,418.00 $54.1939 $56.9036 $59.7488 $62.7363 $65.8731 Non-Exempt Public Safety Community Services Officer CPOA $5,473.07 $5,746.72 $6,034.06 $6,335.76 $6,652.55 $31.5754 $33.1542 $34.8119 $36.5525 $38.3801 Non-Exempt Public Safety Dispatch Supervisor CPOA $6,978.40 $7,327.32 $7,693.69 $8,078.38 $8,482.29 $40.2600 $42.2730 $44.3867 $46.6060 $48.9363 Non-Exempt Public Safety Dispatcher CPOA $6,192.13 $6,499.52 $6,825.54 $7,167.87 $7,524.17 $35.7238 $37.4972 $39.3781 $41.3531 $43.4087 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Administrative Aide UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Fire Captain UTE $38.5254 $40.4517 $42.4742 $44.5980 $46.8278 Non-Exempt Fire Engineer UTE $34.9374 $36.6842 $38.5184 $40.4444 $42.4666 Non-Exempt Fire Fighter UTE $31.6891 $33.2736 $34.9373 $36.6841 $38.5183 Non-Exempt Head Lifeguard UTE $19.8450 $20.8373 $21.8791 $22.9731 $24.1217 Non-Exempt Lifeguard I UTE $18.0000 $18.9000 $19.8450 $20.8373 $21.8791 Non-Exempt Non-Classified Employee-Professional/Technical UTE $17.0000 $0.0000 $0.0000 $0.0000 $150.0000 See Note 3 Office Assistant I UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Office Assistant II UTE $18.7425 $19.6796 $20.6636 $21.6968 $22.7816 Non-Exempt Operator-in-Training UTE step 5 is set at 20% below a Plant Operator I step 1 Non-Exempt Police Officer UTE $45.6788 $47.9628 $50.3609 $52.8790 $55.5229 Non-Exempt Police Officer Trainee UTE step 5 is set at 20% below a Police Officer step 1 Non-Exempt Police Technician UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Public Safety Dispatcher UTE $35.7238 $37.4972 $39.3781 $41.3531 $43.4087 Non-Exempt Recreation Leader UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Recreation Program Assistant UTE $20.6636 $21.6968 $22.7816 $23.9207 $25.1167 Non-Exempt Water Conservation Manager UTE $27.4200 $28.7910 $30.2306 $31.7421 $33.3292 Non-Exempt Water Conservation Specialist UTE $17.2600 $18.1230 $19.0292 $19.9806 $20.9796 Non-Exempt Legend Notes
CPEA - Calistoga Public Employees Association 1 - Hourly, except FLSA Non-Exempt fire safety, is the Yearly (Monthly x 12) divided by 2,080 hours, rounded to 4 decimal places CPFA - Calistoga Professional Firefighters Association 2 - Hourly FLSA Non-Exempt fire safety is the Yearly (Monthly x 12) divided by 2,912 hours (2,756 regular hours + 156 overtime hours) CPOA - Calistoga Police Officers Association 3 - Exempt or non-exempt status under the FLSA is to be reviewed based on the assigned duties and pay; pay is at any value from the minimum to the maximum.

Elected - Mayor & Councilmembers 4 - A Temporary Employee working in a classification which not listed in Group UTE receives the same wage/salary schedule as the represented classification UCM - City Manager 5 - UEM classifications have a minimum and maximum rate; an employee may be at any value from the minimum to the maximum.

UEM - Unrepresented Executive Management
UMM - Unrepresented Mid-Management
UTE - Unrepresented Temporary Employee
Salary schedule as of 09/01/2026
Item #6.6.

Resolution No. 2026-___
RESOLUTION NO. 2026-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA

ADJUSTING THE SALARY RANGE FOR THE PUBLIC WORKS DIRECTOR

CLASSIFICATION
WHEREAS, the Public Works Director serves as a key member of the City’s executive leadership team and provides strategic direction and administrative oversight for essential public services, including public works operations, engineering, streets, utilities, parks, public facilities, storm drainage systems, capital improvement projects, asset management, departmental personnel, and budgets; and
WHEREAS, the City’s acquisition of the approximately 70-acre Calistoga Fairgrounds has significantly expanded the operational footprint, capital assets, maintenance responsibilities, and organizational impact of the Public Works Department; and WHEREAS, the expanded responsibilities associated with the Calistoga Fairgrounds require additional planning, staffing coordination, capital investment, asset management, and ongoing operational oversight by the Public Works Director; and WHEREAS, following a comprehensive review of the classification, the City has determined that the scope, complexity, fiscal responsibility, executive decision-making authority, and organizational impact of the Public Works Director position have evolved beyond those contemplated by the current salary range; and
WHEREAS, the duties and level of responsibility of the Public Works Director now closely align with those of the City’s Public Safety Executive classifications; and WHEREAS, adjusting the salary range will recognize the evolution of the position, promote internal equity among executive management classifications, and support a competitive compensation structure.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA AS FOLLOWS:

1. The salary range for the Public Works Director classification is hereby adjusted to align with the salary range assigned to the City’s Public Safety Executive classifications, as reflected in the City’s adopted salary schedule.

2. The City Manager is authorized and directed to take all actions necessary to implement this salary range adjustment, including updating the City’s salary schedule and related personnel and payroll records.

3. This Resolution shall take effect immediately upon its adoption. The salary range adjustment shall be effective September 1, 2026.

PASSED, APPROVED AND ADOPTED this 25th day of August 2026. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Item #6.6.

Resolution No. 2026-___
ATTEST: APPROVED:
_________________________ ___________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.6.

Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA City Manager UCM $24,166.67 $139.4231 Exempt
Councilmember Elected $950.00 Exempt
Mayor Elected $1,500.00 Exempt
Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Administrative Services Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Assistant City Manager UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Deputy City Manager UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Fairgrounds Revitalization Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Fire Chief UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Parks & Recreation Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Planning & Building Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Police Chief UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Public Works Director/City Engineer UEM $17,526.67 $21,303.74 $101.1154 $122.9062 Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Associate Civil Engineer UMM $9,278.18 $9,742.16 $10,228.64 $10,740.81 $11,277.64 $53.5280 $56.2048 $59.0114 $61.9662 $65.0633 Exempt Building Official UMM $10,740.81 $11,277.63 $11,842.32 $12,433.78 $13,055.27 $61.9662 $65.0633 $68.3211 $71.7334 $75.3189 Exempt City Clerk UMM $9,986.47 $10,484.73 $11,009.75 $11,560.51 $12,136.99 $57.6142 $60.4888 $63.5178 $66.6952 $70.0211 Exempt Code Enforcement Officer UMM $6,924.09 $7,271.26 $7,635.58 $8,013.81 $8,416.70 $39.9467 $41.9496 $44.0514 $46.2335 $48.5579 Non-Exempt Deputy City Clerk UMM $8,014.89 $8,415.63 $8,836.73 $9,278.19 $9,742.17 $46.2398 $48.5517 $50.9811 $53.5280 $56.2048 Exempt Deputy Finance Director UMM $12,321.56 $12,937.64 $13,584.52 $14,263.74 $14,976.93 $71.0859 $74.6402 $78.3722 $82.2908 $86.4054 Exempt Deputy Public Works Director UMM $12,198.76 $12,808.70 $13,449.14 $14,121.59 $14,827.67 $70.3775 $73.8963 $77.5912 $81.4707 $85.5443 Exempt Executive Assistant to the City Manager UMM $6,131.18 $6,435.48 $6,759.08 $7,096.60 $7,451.27 $35.3722 $37.1278 $38.9947 $40.9419 $42.9881 Non-Exempt Human Resources/Finance Specialist UMM $7,865.40 $8,258.67 $8,671.60 $9,105.18 $9,560.44 $45.3773 $47.6462 $50.0285 $52.5299 $55.1564 Non-Exempt Human Resources Manager UMM $10,536.06 $11,062.86 $11,616.00 $12,196.80 $12,806.64 $60.7849 $63.8242 $67.0154 $70.3662 $73.8845 Exempt Maintenance Superintendent UMM $10,246.20 $10,758.51 $11,296.44 $11,861.26 $12,454.32 $59.1127 $62.0683 $65.1717 $68.4303 $71.8518 Exempt Management Analyst I UMM $7,824.15 $8,215.26 $8,626.72 $9,056.40 $9,509.65 $45.1393 $47.3958 $49.7695 $52.2484 $54.8633 Exempt Management Analyst II UMM $9,056.40 $9,509.65 $9,986.46 $10,484.72 $11,009.75 $52.2484 $54.8633 $57.6142 $60.4888 $63.5178 Exempt Police Lieutenant UMM $12,433.78 $13,055.26 $13,707.81 $14,393.58 $15,112.56 $71.7334 $75.3188 $79.0835 $83.0399 $87.1878 Exempt Principal Engineer UMM $11,341.39 $11,908.46 $12,503.89 $13,129.08 $13,785.53 $65.4311 $68.7027 $72.1378 $75.7447 $79.5319 Exempt Public Safety Communications Manager UMM $8,391.18 $8,843.28 $9,295.39 $9,747.50 $10,199.61 $48.4107 $51.0189 $53.6273 $56.2356 $58.8439 Exempt Recreation Manager UMM $10,228.20 $10,739.61 $11,276.59 $11,840.42 $12,432.44 $59.0088 $61.9593 $65.0572 $68.3101 $71.7256 Exempt Senior Civil Engineer UMM $10,484.73 $11,008.96 $11,560.51 $12,136.99 $12,744.52 $60.4888 $63.5132 $66.6952 $70.0211 $73.5261 Exempt Senior Planner UMM $9,742.16 $10,228.64 $10,740.81 $11,277.64 $11,842.31 $56.2048 $59.0114 $61.9662 $65.0633 $68.3210 Exempt Senior Planner/Assistant to the City Manager UMM $10,740.81 $11,277.64 $11,842.31 $12,433.78 $13,055.26 $61.9662 $65.0633 $68.3210 $71.7333 $75.3188 Exempt Utilities Systems Superintendent UMM $11,132.98 $11,689.08 $12,274.13 $12,887.02 $13,532.09 $64.2287 $67.4370 $70.8123 $74.3482 $78.0698 Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Accountant CPEA $7,286.45 $7,650.78 $8,033.32 $8,434.98 $8,856.73 $42.0372 $44.1391 $46.3461 $48.6634 $51.0965 Non-Exempt Accounting Assistant CPEA $5,225.87 $5,487.31 $5,761.18 $6,049.68 $6,351.73 $30.1492 $31.6576 $33.2376 $34.9020 $36.6446 Non-Exempt Accounting Technician CPEA $6,109.57 $6,414.62 $6,735.57 $7,072.46 $7,426.43 $35.2475 $37.0074 $38.8590 $40.8027 $42.8448 Non-Exempt Administrative Assistant CPEA $5,624.81 $5,905.42 $6,200.71 $6,510.63 $6,836.32 $32.4508 $34.0697 $35.7733 $37.5613 $39.4403 Non-Exempt Administrative Services Technician CPEA $6,231.76 $6,542.91 $6,870.28 $7,213.91 $7,574.96 $35.9525 $37.7476 $39.6362 $41.6187 $43.7017 Non-Exempt Assistant Engineer CPEA $8,107.56 $8,512.16 $8,938.15 $9,385.59 $9,854.42 $46.7744 $49.1086 $51.5663 $54.1476 $56.8524 Non-Exempt Assistant Planner CPEA $8,029.80 $8,431.02 $8,852.53 $9,295.41 $9,760.88 $46.3258 $48.6405 $51.0723 $53.6274 $56.3128 Non-Exempt Associate Planner CPEA $8,852.53 $9,295.41 $9,760.88 $10,248.86 $10,760.51 $51.0723 $53.6274 $56.3128 $59.1280 $62.0799 Non-Exempt Building Inspector CPEA $7,178.92 $7,537.32 $7,913.73 $8,309.29 $8,725.17 $41.4169 $43.4845 $45.6561 $47.9382 $50.3375 Non-Exempt Chief Plant Operator CPEA $9,112.17 $9,568.50 $10,046.22 $10,548.87 $11,076.50 $52.5702 $55.2029 $57.9590 $60.8589 $63.9029 Non-Exempt Maintenance Technician I CPEA $5,382.85 $5,651.99 $5,934.59 $6,231.78 $6,542.91 $31.0549 $32.6076 $34.2380 $35.9526 $37.7476 Non-Exempt Maintenance Technician II CPEA $5,934.59 $6,231.76 $6,542.91 $6,870.28 $7,213.91 $34.2380 $35.9525 $37.7476 $39.6362 $41.6187 Non-Exempt Permit Technician CPEA $6,032.94 $6,335.05 $6,651.34 $6,984.13 $7,333.46 $34.8054 $36.5484 $38.3731 $40.2930 $42.3084 Non-Exempt Plant Operator I CPEA $6,658.38 $6,990.69 $7,340.11 $7,707.84 $8,092.68 $38.4137 $40.3309 $42.3468 $44.4683 $46.6886 Non-Exempt Item #6.6.

Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Plant Operator II CPEA $7,519.69 $7,880.24 $8,290.60 $8,704.79 $9,139.71 $43.3828 $45.4629 $47.8304 $50.2199 $52.7291 Non-Exempt Recreation Coordinator CPEA $5,434.82 $5,706.32 $5,991.15 $6,290.53 $6,605.63 $31.3547 $32.9211 $34.5643 $36.2915 $38.1094 Non-Exempt Senior Accounting Assistant CPEA $5,905.42 $6,200.70 $6,510.62 $6,836.32 $7,178.92 $34.0697 $35.7733 $37.5613 $39.4403 $41.4169 Non-Exempt Senior Maintenance Technician CPEA $6,817.73 $7,158.79 $7,517.56 $7,892.85 $8,287.01 $39.3330 $41.3007 $43.3705 $45.5356 $47.8097 Non-Exempt Senior Plant Operator CPEA $8,246.97 $8,656.08 $9,091.09 $9,545.51 $10,023.23 $47.5787 $49.9389 $52.4486 $55.0703 $57.8263 Non-Exempt Water Conservation Technician CPEA $5,225.86 $5,487.31 $5,761.18 $6,049.67 $6,351.73 $30.1492 $31.6575 $33.2376 $34.9020 $36.6446 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Fire Captain CPFA $9,348.83 $9,816.27 $10,307.08 $10,822.44 $11,363.56 $38.5254 $40.4517 $42.4742 $44.5980 $46.8278 Non-Exempt Fire Engineer CPFA $8,478.13 $8,902.04 $9,347.14 $9,814.50 $10,305.22 $34.9374 $36.6842 $38.5184 $40.4444 $42.4666 Non-Exempt Fire Fighter CPFA $7,689.89 $8,074.39 $8,478.11 $8,902.01 $9,347.12 $31.6891 $33.2736 $34.9373 $36.6841 $38.5183 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Police Officer CPOA $7,917.66 $8,313.55 $8,729.22 $9,165.69 $9,623.97 $45.6788 $47.9628 $50.3609 $52.8790 $55.5229 Non-Exempt Police Sergeant CPOA $9,393.62 $9,863.30 $10,356.46 $10,874.29 $11,418.00 $54.1939 $56.9036 $59.7488 $62.7363 $65.8731 Non-Exempt Public Safety Community Services Officer CPOA $5,473.07 $5,746.72 $6,034.06 $6,335.76 $6,652.55 $31.5754 $33.1542 $34.8119 $36.5525 $38.3801 Non-Exempt Public Safety Dispatch Supervisor CPOA $6,978.40 $7,327.32 $7,693.69 $8,078.38 $8,482.29 $40.2600 $42.2730 $44.3867 $46.6060 $48.9363 Non-Exempt Public Safety Dispatcher CPOA $6,192.13 $6,499.52 $6,825.54 $7,167.87 $7,524.17 $35.7238 $37.4972 $39.3781 $41.3531 $43.4087 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Administrative Aide UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Fire Captain UTE $38.5254 $40.4517 $42.4742 $44.5980 $46.8278 Non-Exempt Fire Engineer UTE $34.9374 $36.6842 $38.5184 $40.4444 $42.4666 Non-Exempt Fire Fighter UTE $31.6891 $33.2736 $34.9373 $36.6841 $38.5183 Non-Exempt Head Lifeguard UTE $19.8450 $20.8373 $21.8791 $22.9731 $24.1217 Non-Exempt Lifeguard I UTE $18.0000 $18.9000 $19.8450 $20.8373 $21.8791 Non-Exempt Non-Classified Employee-Professional/Technical UTE $17.0000 $0.0000 $0.0000 $0.0000 $150.0000 See Note 3 Office Assistant I UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Office Assistant II UTE $18.7425 $19.6796 $20.6636 $21.6968 $22.7816 Non-Exempt Operator-in-Training UTE step 5 is set at 20% below a Plant Operator I step 1 Non-Exempt Police Officer UTE $45.6788 $47.9628 $50.3609 $52.8790 $55.5229 Non-Exempt Police Officer Trainee UTE step 5 is set at 20% below a Police Officer step 1 Non-Exempt Police Technician UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Public Safety Dispatcher UTE $35.7238 $37.4972 $39.3781 $41.3531 $43.4087 Non-Exempt Recreation Leader UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Recreation Program Assistant UTE $20.6636 $21.6968 $22.7816 $23.9207 $25.1167 Non-Exempt Water Conservation Manager UTE $27.4200 $28.7910 $30.2306 $31.7421 $33.3292 Non-Exempt Water Conservation Specialist UTE $17.2600 $18.1230 $19.0292 $19.9806 $20.9796 Non-Exempt Legend Notes
CPEA - Calistoga Public Employees Association 1 - Hourly, except FLSA Non-Exempt fire safety, is the Yearly (Monthly x 12) divided by 2,080 hours, rounded to 4 decimal places CPFA - Calistoga Professional Firefighters Association 2 - Hourly FLSA Non-Exempt fire safety is the Yearly (Monthly x 12) divided by 2,912 hours (2,756 regular hours + 156 overtime hours) CPOA - Calistoga Police Officers Association 3 - Exempt or non-exempt status under the FLSA is to be reviewed based on the assigned duties and pay; pay is at any value from the minimum to the maximum.

Elected - Mayor & Councilmembers 4 - A Temporary Employee working in a classification which not listed in Group UTE receives the same wage/salary schedule as the represented classification UCM - City Manager 5 - UEM classifications have a minimum and maximum rate; an employee may be at any value from the minimum to the maximum.

UEM - Unrepresented Executive Management
UMM - Unrepresented Mid-Management
UTE - Unrepresented Temporary Employee
Salary schedule as of 09/01/2026
Item #6.6.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Lauren Clark, Assistant Planner
Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Second Reading of an Ordinance of the City of Calistoga City Council Amending Municipal Code Chapter 19.01 (Trees) Regarding the Authority Responsible for Implementation and Enforcement of the Chapter.

DESCRIPTION:

Second Reading of an Ordinance of the City of Calistoga City Council Amending Municipal Code Chapter 19.01 (Trees) Regarding the Authority Responsible for Implementation and Enforcement of the Chapter.

RECOMMENDATION:

Staff recommends that the City Council waive the second reading and approve the Ordinance amending the City of Calistoga Municipal Code Chapter 19.01 (Trees) to change the authority responsible for implementation and enforcement of the chapter from the Director of Public Works to the Director of Planning and Building.

SUMMARY:

Calistoga Municipal Code Chapter 19.01 (Trees) was approved by Ordinance 465 in 1991, which established the Director of Public Works as the authority/responsibility for administering and enforcing the chapter.

The proposed ordinance amendment would revise Chapter 19.01 (Trees) to transfer the authority and responsibility for administering and enforcing the chapter from the Director of Public Works to the Director of Planning and Building.

Because the tree protection and removal requirements are often closely integrated with permits already administered by the Planning and Building Department, the proposed amendment is intended to improve permitting efficiency, streamline coordination between departments, and utilize the City's existing permitting and code enforcement system.

Both the Director of Public Works and the Director of Planning and Building have reviewed the proposed amendment and concur that the change would improve administrative efficiency and customer service for both City staff and the public.

ANALYSIS:

The Public Works Department processes approximately 31 Tree Protection Plans and Tree Removal/Disturbance Permits per fiscal year. Tree permits are frequently associated with private development projects as they are often required as an entitlement condition of approval and/or mitigation measures pursuant to an adopted Mitigation Monitoring and Reporting Program (MMRP).

Item #6.7.

Consequently, Planning and Building staff routinely consult with Public Works staff when a tree permit is submitted for review to ensure compliance with all requirements.

Transferring the administration of Chapter 19.01 (Trees) to the Planning and Building Department would improve efficiency by consolidating related permitting responsibilities and authorities within a single department. The proposed amendment would also improve consistency in the enforcement of entitlement conditions and CEQA mitigation measures involving tree preservation or removal.

Additionally, the Planning and Building Department currently utilizes the City’s Citizen Serve permitting system to track development applications and building permits. Incorporating tree permits into the existing workflow would improve permit tracking, recordkeeping, and overall administrative coordination without requiring additional staffing resources.

The proposed amendment would not eliminate coordination with the Public Works Department.

Planning and Building staff would continue to route tree permits for Public Works review when necessary, particularly for trees located on public property, within the public right-of-way, or in situations requiring civil engineering expertise.

Staff believes the proposed amendment would streamline permit administration, reduce duplicative interdepartmental coordination, and improve overall operational efficiency while maintaining appropriate oversight and collaboration between departments.

This administrative structure is consistent with many California jurisdictions that assign responsibility for administering tree preservation regulations to the planning department.

FINANCIAL IMPACT:

The Planning and Building Director does not anticipate the need for additional staffing in order to accept responsibility and authority of CMC Ch. 19.01 (Trees). The current Planning and Building staff have the capacity to process tree permits and carry out enforcement action when necessary.

All administrative permit reviews, inspections, and code enforcement are cost-recovered through a flat permit fee for tree permits. A deposit is required for mitigation of replacement trees.

CEQA STATUS:

The proposed ordinance amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption), as it can be seen with certainty that the proposed amendment will not result in a direct or reasonably foreseeable physical impact on the environment.

ATTACHMENT(S):

Attachment 1 - Ordinance of the City Council Amending CMC Ch. 19.01 APPROVAL(S):

Greg Desmond, Planning & Building Director Approved - Aug 17 2026 Connie Cardenas, Admin. Services Director Approved - Aug 17 2026 Mitch Celaya, City Manager Approved - Aug 17 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 17 2026 Item #6.7.

Item #6.7.

Attachment 1
4915-9358-2166 v2
ORDINANCE NO. XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CALISTOGA AMENDING CHAPTER 19.01 “TREES” OF THE

CALISTOGA MUNICIPAL CODE
WHEREAS, The City of Calistoga Municipal Code Chapter 19.01 establishes regulations for the preservation, protection and removal of trees within the City of Calistoga; and
WHEREAS, the City Council finds that the administration of Chapter 19.01 is more closely related to the City’s planning, development review, land use, and environmental review functions than to the responsibilities of the Public Works Department; and
WHEREAS, transferring administrative authority from the Director of Public Works to the Director of Planning and Building will improve consistency in the administration of development applications while maintaining the intent and requirements of Chapter 19.01; and
WHEREAS, the proposed ordinance does not modify the substantive standards or requirements of Chapter 19.01, but instead updates the City’s administrative structure to reflect the City’s current departmental responsibilities; and WHEREAS, on July 9, 2026, public notice of July 9, 2026, City Council meeting to consider the Ordinance of the City Council of the City of Calistoga was published in the Napa Valley Register; and
WHEREAS, on July 28, 2026, public notice of the August 4, 2026, City Council meeting to consider the Ordinance of the City Council of the City of Calistoga was posted to the city website and bulletin boards; and
WHEREAS, the City Council held a duly-noticed public hearing on August 4, 2026, at which time the City Council accepted the introduction, and waived further reading of the proposed amendments, reviewed related CEQA exemption and considered all public comments, written and oral, on the amendments; and WHEREAS, the City Council waived the second reading and adopted the ordinance at a regularly scheduled meeting on August 25, 2026; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES ORDAIN AS FOLLOWS:

SECTION ONE
The City Council hereby finds as follows:

A. The above recitals are incorporated herein as if set forth herein in full and each is relied upon independently by the City Council for its adoption of this Amendment.

B. The amendments are exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption), Item #6.7.

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as it can be seen with certainty that the proposed amendment will not result in a direct or reasonably foreseeable physical impact on the environment.

C. The amendments are consistent with the Calistoga General Plan as they do not alter the requirements of the Ordinance, only the administrative authority.

SECTION TWO
Subsection (A) of Section 19.01.030 “Designations,” of the Calistoga Municipal Code is hereby amended to read as follows (additions underlined, deletions strikethrough):
“A. Authority/Responsibility. The Director of Public Works Planning and Building shall have the responsibility and the authority for administering and enforcing this chapter.

SECTION THREE
Subsection (E)(3) of Section 19.01.040, “Requirements”, of the Calistoga Municipal Code is hereby amended as follows (additions underlined, deletions strikethrough):
“3. In case of disagreement with the certifying arborist, the Director of Public Works Planning and Building may seek a second, qualified arborist's opinion, who may reject or modify the tree protection plan.”

SECTION FOUR
Subsection (F) of Section 19.01.040, “Requirements”, of the Calistoga Municipal Code is hereby amended as follows (additions underlined, deletions strikethrough):
“F. Tree Removal/Disturbance Permit Required.

1. Tree removal/disturbance permits may be issued for trees meeting the following criteria:
a. Any tree authorized for removal by other ordinances or laws of the City, County, State, or United States of America;
b. Any tree determined by an arborist to be hazardous, dead, or hopelessly diseased;
c. Trees in commercial orchards and tree farms;
d. Where the continued existence of the tree will produce economic hardship (such as a tree growing against a foundation).

2. All applications directed to the City, including those relating to construction on a vacant lot, construction of an additional structure, changes in height or footprint of an existing structure, replacement or relocation of any utility or driveway or removal/disturbance permits, shall be referred to the Department of Public Works Planning and Building for determination of whether a tree permit is needed before a building permit is issued.

3. All applications directed to the City for tree permits, including those relating to construction on a vacant lot, construction of an additional structure, changes in Item #6.7.

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height or footprint of an existing structure, replacement or relocation of any utility or driveway or removal/disturbance permits, shall include the following:
a. A simple plot plan as that required for a tree protection plan, if not already submitted for the project in question, showing all pertinent information such as topography around and near the tree(s) in question, grade changes, etc.;
b. Nature of the disturbance or removal applied for;
c. A statement of the reason and necessity for disturbing or removing the tree(s) in question;
d. Written consent of the owner of the land;
e. The diameter, drip line parameters, species, condition and number of trees on parcel. The plot plan shall also include the location, species, and size of desired replacement trees;
f. Documentation, including the opinion of an arborist may, at the discretion of the Director of Public Works Planning and Building, be an additional requirement of the application.

4. Replacement/restoration shall conform to the guidelines established by the Public Works Planning and Building Department.

5. Granting of a tree permit shall be at the discretion of the Director of Public Works Planning and Building. Applications shall be complete. Disturbance or removal of any protected tree shall be avoided if reasonable redesign of the project site plan affords it. A tree permit shall not be granted prior to the granting of all other permits required for the project in question.

6. A tree permit may include reasonable conditions that are necessary and appropriate to minimize the impact of disturbance on the tree(s) in question. A tree permit may include directions for replacement of protected trees to be removed. In addition, at the discretion of the Director of Public Works Planning and Building, there may be the requirements of a performance bond.

7. Procedures for application and permits:
a. After an application for a tree permit has been submitted to the Director of Public Works Planning and Building, the applicant shall identify the trees on site in a manner specified by the Director of Public Works Planning and Building.
b. The Director of Public Works Planning and Building shall have an onsite inspection of the site and tree(s) in question executed within 10 days of submission of a completed application.
c. The Director of Public Works Planning and Building shall render a written decision within 15 days of submission of the completed application.

Item #6.7.

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The decision shall expressly grant, conditionally grant, or deny a tree permit. The decision shall include reasons for any denial and shall be made available to the applicant within 15 days of the submission of a completed application. The decision shall be final unless otherwise appealed.
d. Tree permits shall be valid for 30 days. Tree permits shall be null and void after that time unless an extension is expressly granted in writing by the Director of Public Works Planning and Building. The applicant may reapply any time after the time for the permit and all extensions have elapsed.
e. After issuance of a tree permit, and prior to taking allowed on-site action, a copy of the permit shall be posted in a conspicuous place nearby.
f. The Director of Public Works Planning and Building may require on-site inspections at any time before or after the allowed action is taken in order to verify that all restrictions have been met and that all directions have been followed.
g. The Director of Public Works Planning and Building shall make at least one annual inspection thereafter of all replacement trees until such time as determined that they can continue to grow on their own.”

SECTION FIVE
Section 19.01.050 “Violations and penalties”, of the Calistoga Municipal Code is hereby amended as follows (additions underlined, deletions strikethrough):
“A. Enforcement. The Director of Public Works Planning and Building shall enforce the provisions of this chapter and respond to all reports of violations. Should any protected trees be disturbed, damaged, destroyed, or removed without authorization, the Director of Public Works Planning and Building may have a stop work order issued. That order shall remain in effect until satisfactory mitigations have been completed.

B. If any protected tree is disturbed, damaged, destroyed, or removed without authorization, as a result of on-site work, the Department of Public Works Planning and Building shall be notified promptly. If such a tree cannot be preserved in a healthy state, its loss shall be mitigated.”

SECTION SIX
Section 19.01.060, “Appeal,” of the Calistoga Municipal Code is hereby amended to read as follows (additions underlined, deletions strikethrough):
“Any decision made by the Director of Public Works Planning and Building may be appealed to the Council by the applicant by filing a written notice of appeal with the City Clerk within 10 days of the decision being appealed. Such hearing on appeal shall be de novo, and the Council shall be guided by the criteria and standards, and shall make Item #6.7.

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findings in relation thereto, as are required for the issuance of a permit in the first instance. The Council may affirm, reverse, or modify the decision of the Director of Public Works Planning and Building.”

SECTION SEVEN
Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof irrespective of the fact that any one or more subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional, or invalid, or ineffective.

SECTION EIGHT
Effective Date. This Ordinance shall take effect 30 days from its passage.

SECTION NINE
Publication. The City Clerk is directed to cause this Ordinance to be published in the manner required by law.

THIS ORDINANCE was introduced with the first reading waived at the City of Calistoga City Council meeting on the August 4, 2026, and was passed and adopted at a regular meeting of the Calistoga City Council on the [INSERT DATE] by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Dated:___________________
APPROVED AS TO FORM:
____________________________
Item #6.7.

Ordinance No. XXX
Municipal Code Amendments

4915-9358-2166 v2
Michelle Marchetta Kenyon, City Attorney
Item #6.7.

Attachment 1
4915-9358-2166 v2
ORDINANCE NO. XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CALISTOGA AMENDING CHAPTER 19.01 “TREES” OF THE

CALISTOGA MUNICIPAL CODE
WHEREAS, The City of Calistoga Municipal Code Chapter 19.01 establishes regulations for the preservation, protection and removal of trees within the City of Calistoga; and
WHEREAS, the City Council finds that the administration of Chapter 19.01 is more closely related to the City’s planning, development review, land use, and environmental review functions than to the responsibilities of the Public Works Department; and
WHEREAS, transferring administrative authority from the Director of Public Works to the Director of Planning and Building will improve consistency in the administration of development applications while maintaining the intent and requirements of Chapter 19.01; and
WHEREAS, the proposed ordinance does not modify the substantive standards or requirements of Chapter 19.01, but instead updates the City’s administrative structure to reflect the City’s current departmental responsibilities; and WHEREAS, on July 9, 2026, public notice of July 9, 2026, City Council meeting to consider the Ordinance of the City Council of the City of Calistoga was published in the Napa Valley Register; and
WHEREAS, on July 28, 2026, public notice of the August 4, 2026, City Council meeting to consider the Ordinance of the City Council of the City of Calistoga was posted to the city website and bulletin boards; and
WHEREAS, the City Council held a duly-noticed public hearing on August 4, 2026, at which time the City Council accepted the introduction, and waived further reading of the proposed amendments, reviewed related CEQA exemption and considered all public comments, written and oral, on the amendments; and WHEREAS, the City Council waived the second reading and adopted the ordinance at a regularly scheduled meeting on August 25, 2026; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES ORDAIN AS FOLLOWS:

SECTION ONE
The City Council hereby finds as follows:

A. The above recitals are incorporated herein as if set forth herein in full and each is relied upon independently by the City Council for its adoption of this Amendment.

B. The amendments are exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption), Item #6.7.

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as it can be seen with certainty that the proposed amendment will not result in a direct or reasonably foreseeable physical impact on the environment.

C. The amendments are consistent with the Calistoga General Plan as they do not alter the requirements of the Ordinance, only the administrative authority.

SECTION TWO
Subsection (A) of Section 19.01.030 “Designations,” of the Calistoga Municipal Code is hereby amended to read as follows (additions underlined, deletions strikethrough):
“A. Authority/Responsibility. The Director of Public Works Planning and Building shall have the responsibility and the authority for administering and enforcing this chapter.

SECTION THREE
Subsection (E)(3) of Section 19.01.040, “Requirements”, of the Calistoga Municipal Code is hereby amended as follows (additions underlined, deletions strikethrough):
“3. In case of disagreement with the certifying arborist, the Director of Public Works Planning and Building may seek a second, qualified arborist's opinion, who may reject or modify the tree protection plan.”

SECTION FOUR
Subsection (F) of Section 19.01.040, “Requirements”, of the Calistoga Municipal Code is hereby amended as follows (additions underlined, deletions strikethrough):
“F. Tree Removal/Disturbance Permit Required.

1. Tree removal/disturbance permits may be issued for trees meeting the following criteria:
a. Any tree authorized for removal by other ordinances or laws of the City, County, State, or United States of America;
b. Any tree determined by an arborist to be hazardous, dead, or hopelessly diseased;
c. Trees in commercial orchards and tree farms;
d. Where the continued existence of the tree will produce economic hardship (such as a tree growing against a foundation).

2. All applications directed to the City, including those relating to construction on a vacant lot, construction of an additional structure, changes in height or footprint of an existing structure, replacement or relocation of any utility or driveway or removal/disturbance permits, shall be referred to the Department of Public Works Planning and Building for determination of whether a tree permit is needed before a building permit is issued.

3. All applications directed to the City for tree permits, including those relating to construction on a vacant lot, construction of an additional structure, changes in Item #6.7.

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height or footprint of an existing structure, replacement or relocation of any utility or driveway or removal/disturbance permits, shall include the following:
a. A simple plot plan as that required for a tree protection plan, if not already submitted for the project in question, showing all pertinent information such as topography around and near the tree(s) in question, grade changes, etc.;
b. Nature of the disturbance or removal applied for;
c. A statement of the reason and necessity for disturbing or removing the tree(s) in question;
d. Written consent of the owner of the land;
e. The diameter, drip line parameters, species, condition and number of trees on parcel. The plot plan shall also include the location, species, and size of desired replacement trees;
f. Documentation, including the opinion of an arborist may, at the discretion of the Director of Public Works Planning and Building, be an additional requirement of the application.

4. Replacement/restoration shall conform to the guidelines established by the Public Works Planning and Building Department.

5. Granting of a tree permit shall be at the discretion of the Director of Public Works Planning and Building. Applications shall be complete. Disturbance or removal of any protected tree shall be avoided if reasonable redesign of the project site plan affords it. A tree permit shall not be granted prior to the granting of all other permits required for the project in question.

6. A tree permit may include reasonable conditions that are necessary and appropriate to minimize the impact of disturbance on the tree(s) in question. A tree permit may include directions for replacement of protected trees to be removed. In addition, at the discretion of the Director of Public Works Planning and Building, there may be the requirements of a performance bond.

7. Procedures for application and permits:
a. After an application for a tree permit has been submitted to the Director of Public Works Planning and Building, the applicant shall identify the trees on site in a manner specified by the Director of Public Works Planning and Building.
b. The Director of Public Works Planning and Building shall have an onsite inspection of the site and tree(s) in question executed within 10 days of submission of a completed application.
c. The Director of Public Works Planning and Building shall render a written decision within 15 days of submission of the completed application.

Item #6.7.

Ordinance No. XXX
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The decision shall expressly grant, conditionally grant, or deny a tree permit. The decision shall include reasons for any denial and shall be made available to the applicant within 15 days of the submission of a completed application. The decision shall be final unless otherwise appealed.
d. Tree permits shall be valid for 30 days. Tree permits shall be null and void after that time unless an extension is expressly granted in writing by the Director of Public Works Planning and Building. The applicant may reapply any time after the time for the permit and all extensions have elapsed.
e. After issuance of a tree permit, and prior to taking allowed on-site action, a copy of the permit shall be posted in a conspicuous place nearby.
f. The Director of Public Works Planning and Building may require on-site inspections at any time before or after the allowed action is taken in order to verify that all restrictions have been met and that all directions have been followed.
g. The Director of Public Works Planning and Building shall make at least one annual inspection thereafter of all replacement trees until such time as determined that they can continue to grow on their own.”

SECTION FIVE
Section 19.01.050 “Violations and penalties”, of the Calistoga Municipal Code is hereby amended as follows (additions underlined, deletions strikethrough):
“A. Enforcement. The Director of Public Works Planning and Building shall enforce the provisions of this chapter and respond to all reports of violations. Should any protected trees be disturbed, damaged, destroyed, or removed without authorization, the Director of Public Works Planning and Building may have a stop work order issued. That order shall remain in effect until satisfactory mitigations have been completed.

B. If any protected tree is disturbed, damaged, destroyed, or removed without authorization, as a result of on-site work, the Department of Public Works Planning and Building shall be notified promptly. If such a tree cannot be preserved in a healthy state, its loss shall be mitigated.”

SECTION SIX
Section 19.01.060, “Appeal,” of the Calistoga Municipal Code is hereby amended to read as follows (additions underlined, deletions strikethrough):
“Any decision made by the Director of Public Works Planning and Building may be appealed to the Council by the applicant by filing a written notice of appeal with the City Clerk within 10 days of the decision being appealed. Such hearing on appeal shall be de novo, and the Council shall be guided by the criteria and standards, and shall make Item #6.7.

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findings in relation thereto, as are required for the issuance of a permit in the first instance. The Council may affirm, reverse, or modify the decision of the Director of Public Works Planning and Building.”

SECTION SEVEN
Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof irrespective of the fact that any one or more subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional, or invalid, or ineffective.

SECTION EIGHT
Effective Date. This Ordinance shall take effect 30 days from its passage.

SECTION NINE
Publication. The City Clerk is directed to cause this Ordinance to be published in the manner required by law.

THIS ORDINANCE was introduced with the first reading waived at the City of Calistoga City Council meeting on the August 4, 2026, and was passed and adopted at a regular meeting of the Calistoga City Council on the [INSERT DATE] by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Dated:___________________
APPROVED AS TO FORM:
____________________________
Item #6.7.

Ordinance No. XXX
Municipal Code Amendments

4915-9358-2166 v2
Michelle Marchetta Kenyon, City Attorney
Item #6.7.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Claudia Pouliot, Management Analyst I
Meeting: City Council - Regular Meeting - Aug 25 2026
Subject: Consultant Services Agreements for Plan Check and Inspection Services for the Planning/Building, Fire, and Public Works Departments DESCRIPTION:

Consideration of a resolution authorizing the Interim City Manager to execute Professional Services Agreements for limited and highly specialized Plan Check and Inspection Services for the Planning/Building, Fire, and Public Works Departments.

RECOMMENDATION:

Adopt Resolutions (Attachments 1, 3, 5, and 7) authorizing the Interim City Manager to execute Professional Services Agreements with consultants for limited plan check and inspection services for the Planning/Building, Fire, and Public Works Departments.

SUMMARY:

The Planning & Building Department continues to perform a significant portion of plan check and inspection services in-house. However, the City continues to require consultant services and is renewing its contracts to support plan check and inspection activities associated with major projects, new construction, and other complex development anticipated in the coming fiscal year. The Planning/Building, Fire, and Public Works Departments will continue to utilize consultants with specialized expertise to ensure that these projects are reviewed and inspected efficiently, timely, and in accordance with applicable codes and regulations.

ANALYSIS:

The City has historically contracted with multiple consultants to provide the Planning/Building, Public Works, and Fire Departments with specialized services, including:
 Planning/Building, Fire, and Public Works inspection services  Planning/Building, Fire, and Public Works plan examination services For FY 2026-27, the City has negotiated four (4) professional services agreements totaling $120,000, with each consultant receiving a not-to-exceed amount of $30,000.

The proposed professional services agreements with 4LEAF, BPR, BV and WC3 will provide plan review and inspection services on a limited, as-needed basis to support the Public Works, Fire, and Planning/Building Departments.

Item #6.8.

To ensure the efficient and thorough processing of permits and inspections for major projects and new construction, staff recommends retaining BV to continue providing plan check services for the Calistoga Hills and Indian Springs projects.

FINANCIAL IMPACT:

The proposed professional services agreements are spread among four (4) consultants, totaling $120,000, with each agreement having a not-to-exceed amount of $30,000. Fees associated with these services will be captured as cost recovery items through applicable permit fees. Any consultant costs not recovered through permit fees will be funded through the Planning & Building Department's FY 2026-27 adopted budget for Contract Services (101-4125-4402 & 101-4115-4402).

CEQA STATUS:

Under the California Environmental Quality Act (CEQA), a "project" is defined as an activity that may cause a direct or reasonably foreseeable indirect physical change in the environment. This includes activities that are directly undertaken by the City of Calistoga, receive financial assistance from the City (e.g. fully funded or in part), or require discretionary approval from the City. To qualify as a project under CEQA, the action must have the potential to result in a direct or indirect physical impact to the environment. Actions that are ministerial, organizational, or financial in nature (such as internal financial decisions, budgeting, or feasibility studies) do not meet the definition of project under CEQA and therefore are not subject to CEQA review. Pursuant to CEQA Guidelines Section 15378, the proposed action does not constitute a "project" as defined by CEQA. The action involves general policy direction, ministerial activities, or organizational or fiscal decisions that do not result in a direct or reasonably foreseeable indirect physical change in the environment. For this reason, the proposed action is not subject to environmental review requirements as established by the California Code of Regulations, Title 14, Sections 15000-15387 (and Public Resources Code Section 21000- 21189.70.10).

ATTACHMENT(S):

ATTACHMENT 1 - 4LEAF Resolution FY 2026-27
ATTACHMENT 2 - 4LEAF Consultant Services Agreement FY 2026-27 ATTACHMENT 3 - BPR Resolution FY 2026-27
ATTACHMENT 4 - BPR Agreement for Consultant Services FY 2026-27 ATTACHMENT 5 - BVNA Resolution FY 2026-27
ATTACHMENT 6 - BVNA Consultant Services Agreement FY 2026-27 ATTACHMENT 7 - WC3 Resolution FY 2026-27
ATTACHMENT 8 - WC3 Agreement for Consultant Services FY 2026-27 APPROVAL(S):

John Chase, Building Official Approved - Aug 13 2026
Greg Desmond, Planning & Building Director Approved - Aug 14 2026 Connie Cardenas, Admin. Services Director Approved - Aug 17 2026 Mitch Celaya, City Manager Approved - Aug 17 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 17 2026 Item #6.8.

ATTACHMENT 1
RESOLUTION NO. 2026-XXX
Authorizing Agreement No. XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA

AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR INSPECTION AND PLAN CHECK

SERVICES
WHEREAS, the City desires to utilize a professional consultant for the limited and highly specialized building inspection and plan check services for the Planning & Building, Fire and Public Works Departments; and
WHEREAS, 4LEAF, Inc. is a large company that specializes in providing similar services to municipalities and has the expertise to provide a wide range of services on a limited and contractual basis, including for large and complex projects.

WHEREAS, 4LEAF, Inc. is currently providing these services in other local Cities, and the proximity of their personnel to Calistoga will allow the City to efficiently cover its needs.

WHEREAS, the costs associated with the provision of consulting services will be recovered in part through the revenue collected in conjunction with the processing of building permit applications, and the Planning & Building Department’s FY 26-27 budget for contract services not to exceed $30,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby authorizes the Interim City Manager to enter into a professional services agreement with 4LEAF, Inc. for the provision of building inspection and plan check services.

PASSED, APPROVED AND ADOPTED this 25th day of August 2026. I YUDI GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
DONALD WILLIAMS, Mayor
ATTEST:
_________________________
Yudi Galvan, City Clerk
Item #6.8.

OAK #4823-2508-6159 v2

AGREEMENT FOR CONSULTANT SERVICES
This Agreement for Consultant Services (the "Agreement") is made and entered into this 25th day of August 2026, by and between THE CITY OF CALISTOGA, a municipal corporation (hereinafter referred to as "CITY") and 4LEAF, Inc. - a corporation (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, CITY requires limited and specialized building permit inspections and plan check services in connection with the Planning & Building, Fire and Public Works Departments; WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.

NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:

ARTICLE 1 - SCOPE OF SERVICES

1.1. Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services").

1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.

1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.

1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.

CONSULTANT agrees that the Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged, in the same or similar geographical area in which CONSULTANT practices its profession, and will prepare all work products required by this Agreement in accordance with such standards. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services and CITY shall have no control over the method or means of performance of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.

Item #6.8.

1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY. Persons employed or utilized by CONSULTANT in the performance of the Services will not be employees or agents of CITY. CONSULTANT is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.

1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.

1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.

1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.

ARTICLE 2 - COMPENSATION

2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit B, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $30,000 ("Cost Ceiling") in non-cost recovery items for FY 2026-27.

2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate Item #6.8.

performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.

2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.

2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.

CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.

ARTICLE 3 - TIME OF PERFORMANCE

3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the "Term"). CONSULTANT agrees to complete all services by June 30, 2027.

3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.

3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.

3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.

ARTICLE 4 - DESIGNATED CONTACTS

4.1. CITY Contact. CITY designates John M. Chase, its Building Official, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY's representative, CITY will notify CONSULTANT of the change in writing.

Item #6.8.

4.2. CONSULTANT Contact. CONSULTANT designates Giovanni Caponigro as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY.

ARTICLE 5 - INDEMNIFICATION AND INSURANCE

5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims"), defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties.

CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense.

In the event that CONSULTANT or any employee, agent, or subcontractor of CONSULTANT providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for any CalPERS benefits arising from services provided to CITY under this Agreement, CONSULTANT shall indemnify, defend, and hold CITY harmless from any and all claims, losses, liabilities, damages, taxes, expenses and costs, including without limitation, attorneys’ fees and court costs incurred, including but not limited to, the payment of any employee and/or employer contributions for CalPERS service credit on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of CITY.

If CONSULTANT is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSULTANT’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSULTANT shall not exceed CONSULTANT’s proportionate percentage of fault.

The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.

Item #6.8.

5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.

A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.

B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.

C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.

D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.

E. Sexual Abuse or Molestation (“SAM”) Liability: If the work will include contact with minors, and the Commercial General Liability policy under Section 5.3(B) is not endorsed to include affirmative coverage for sexual abuse or molestation, CONSULTANT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim.

F. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section Item #6.8.

5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement);
• Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.

Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

G. Waiver of Subrogation: CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance.

CONSULTANT hereby agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. However, the Worker’s Compensation policy required by Section 5.3(D) of this Agreement shall be endorsed with a waiver of subrogation in favor of CITY for all work performed by CONSULTANT, its employees and/or agents.

H. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for Item #6.8.

such insurance. These remedies shall be in addition to any other remedies available to CITY.

ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:

If to CITY: Yudiana Galvan, City Clerk
1232 Washington Street
Calistoga, CA 94515
Email: [email protected]
Phone: 707-942-2806
If to CONSULTANT: Kevin J. Duggan, President
2126 Rheem Drive
Pleasanton, CA 94588
Phone: (925) 462-5959
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS

7.1. Conflict of Interest Prohibition. CITY and CONSULTANT will comply with the requirements of the CITY’s Conflict of Interest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, §18110 et seq. of the California Code of Regulations), California Government Code §1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this Agreement. CONSULTANT may be required to file with the CITY Clerk a completed Form 700 before commencing performance of the Services unless the CITY Clerk determines that completion of a Form 700 is not required, pursuant to CITY’s Conflict of Interest Code. Form 700 forms are available from the CITY Clerk.

CONSULTANT may not perform Services for any other person or entity that, pursuant to any applicable law or regulation, would result in a conflict of interest or would otherwise be prohibited with respect to CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT agrees to cooperate fully with CITY and to provide any necessary and Item #6.8.

appropriate information requested by CITY or any authorized representative concerning potential conflicts of interest or prohibitions concerning CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT may not employ any CITY official, officer or employee in the performance of the Services, nor may any official, officer or employee of CITY have any financial interest in this Agreement that would violate California Government Code §1090 et seq. CONSULTANT hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of CITY. If CONSULTANT was an employee, agent, appointee, or official of CITY in the previous twelve months, CONSULTANT warrants that it did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for CONSULTANT’s performance of the Services, including reimbursement of expenses, and CONSULTANT will be required to reimburse CITY for any sums paid to CONSULTANT under this Agreement. CONSULTANT understands that, in addition to the foregoing, penalties for violating Government Code §1090 may include criminal prosecution and disqualification from holding public office in the State of California.

Any violation by CONSULTANT of the requirements of this provision will constitute a material breach of this Agreement, and the CITY reserves all its rights and remedies at law and equity concerning any such violations.

7.2. Subcontracting. CONSULTANT may subcontract portions of the Services upon the prior written approval of CITY. CONSULTANT will be solely responsible for payment of such subcontract Services. No contractual relationship will exist between any such subcontractors of CONSULTANT and CITY. CONSULTANT’s subcontractors agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Agreement. CONSULTANT’s subcontractors further agree to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the CITY indemnity and insurance provisions will be furnished to CONSULTANT’s subcontractors upon request.

7.3. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.

7.4. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section

7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.

Item #6.8.

7.5. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

7.6. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.

7.7. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in Napa County, California.

7.8. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.

7.9. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.

7.10. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.

7.11. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.

7.12. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY. CITY shall be an express third-party beneficiary of all contracts between CONSULTANT and any subcontractors or subconsultants in connection with any services performed in connection with, or in furtherance of, this Agreement. * * *
[Signatures on Next Page]
Item #6.8.

Item #6.8.

City of Calistoga Page 1
Scope of Services August 12, 2026

SCOPEOF WORK
4LEAF shall provide professional plan check and inspection services for the Planning/Building and Fire and Public Works Departments for the City of Calistoga. Consultant will designate qualified personnel and resources, as mutually agreed upon by the City and Consultant, to perform the following:

Plan Review Services
• Review building permit applications and construction documents for compliance with the California Building Standards Code (Title 24, California Code of Regulations), California Fire Code, locally adopted codes, ordinances, and other applicable state and federal regulations. • Provide written comments, correction notices, and recommendations to applicants and City staff regarding required revisions or deficiencies.
• Coordinate with City staff to ensure consistency, completeness, and timely processing of plan submittals.
• Maintain accurate records of all plan review activities, including correspondence, corrections, approvals, and resubmittals.

Inspection Services
• Conduct field inspections of residential, commercial, and industrial buildings at various stages of construction, alteration, and repair to verify compliance with approved plans, the California Building Standards Code, local ordinances, and other applicable laws. • Ensure proper installation of building, structural, electrical, plumbing, mechanical, fire protection, and life safety systems.
• Prepare and issue inspect[on reports, correction notices, and approvals as required. • Coordinate inspections with City staff, contractors, developers, and other stakeholders to facilitate compliance and project completion.

Administrative Support
• Provide tracking and documentation of permit applications, plan review activities, and inspection results.
• Respond to inquiries regarding permit status, code requirements, and inspection procedures. • Provide expert consultation on code interpretations, alternative methods and materials, and other technical issues asrequested by the City.

Item #6.8.

Fee Schedule July 1, 2026

FEE SCHEDULE
FY2026-2027 FEE SCHEDULE & BASIS OF CHARGES

FOR THE CITY OF CALISTOGA
All Rates are Subject to Basis of Charges

PLAN REVIEW COST STRUCTURE NOTES
Plan Review Percentage: 70%
(Inclusive of all disciplines except Fire and Civil which are billed on an hourly basis)
Hourly Plan Review: $149 Non-Structural Review
$169 Structural Review
Fee includes:
 Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more
rechecks.
 Shipping, courier, and electronic service.

Building
Structural Plan Review Engineer ................................................................................................................ $169/hour Non-Structural Plans Examiner .................................................................................................................. $149/hour Certified Access Specialist (CASp) Inspector .............................................................................................. $175/hour Certified Access Specialist (CASp) Plans Examiner..................................................................................... $175/hour Senior Combination Building Inspector (Building Inspector III) ................................................................. $131/hour Commercial Building Inspector (Building Inspector II) .............................................................................. $118/hour Residential Building Inspector (Building Inspector I).................................................................................. $108/hour Civil Plan Review (Grading, Improvement Plans) ....................................................................................... $185/hour Inspector of Record .................................................................................................................................... $180/hour DSA Class 1 / OSHPD A Inspector ............................................................................................................... $185/hour DSA Class 2 / OSHPD B Inspector ............................................................................................................... $154/hour DSA Class 3 / OSHPD C Inspector................................................................................................................ $124/hour GoFormz Software.......................................................................................................................... $50/user monthly Fire
Fire Plans Examiner .................................................................................................................................... $154/hour Fire Inspector II........................................................................................................................................... $180/hour Fire Inspector I............................................................................................................................................ $169/hour Project Management
Project Manager......................................................................................................................................... $190/hour Principal-in-Charge ..................................................................................................................................... $257/hour Item #6.8.

Fee Schedule July 1, 2026
Engineering, Public Works Inspection, & Construction Management (Prevailing Wage) Civil Plan Review (Grading, Improvement Plans) ..................................................................................... . $185/hour Traffic Engineer......................................................................................................................................... . $242/hour Construction Manager…………………………………………………………………………………………….…………….……….……. $169/hour Certified Access Specialist (CASp) Inspector (Regular time) ………………………………………………………….…….. $175/hour Certified Access Specialist (CASp) Inspector (Nighttime) …………………………………………………………….…….… $195/hour Certified Access Specialist (CASp) Inspector (Overtime)………………………………………………………………….…… $236/hour Certified Access Specialist (CASp) Plans Examiner………………………………………………………………….……..…….. $175/hour Public Works Inspector (Regular Time) …………………………………………………………………………………………..…… $159/hour Public Works Inspector (Nighttime)………………………………………………………………………………………………..…….$180/hour Public Works Inspector (Overtime) ………………………………………………………………………….……………..………..…$215/hour Public Works Inspector Apprentice……………………………………………………………………………………...……………… $108/hour

BASIS OF CHARGES
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be within seven (7) days of receipt of the plans from the City. • Plan review of deferred submittals & revisions will be billed at the hourly rates listed. • All plan review services will be subject to a $300.00 minimum fee if percentage-based fee or 2-hour minimum cha rge if hourly rates apply.
• Larger complex plan reviews can be negotiated to achieve the best possible pricing. • All plan review services will be subject to 2-hour minimum fee. • All plan review services are billed on a percentage basis and includes the initial review and 2 rechecks. - Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless otherwise agreed upon on a case-by-case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• 4LEAF assumes that these rates reflect the FY2026-2027 contract period. There will be a 3% escalation for FY2027-2028, FY2028-2029, etc.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization of the Director or other designated City personnel. • All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.

Item #6.8.

Fee Schedule July 1, 2026
• Mileage driven during the course of Inspections will be charged at cost plus 20%. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift.

BASIS OF CHARGES – PREVAILING WAGE • Rates shown assume the projects will require compliance with California Prevailing Wage rate requirements and assumes the Client will be filing a PWC-100 Form to the California Department of Industrial Relations (DIR) for the projects.
• Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual wage determinations from the California DIR.
• Per the new requirements being enforced under SB 854 and because it is assumed that a PWC-100 Form will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142 form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the five Periods listed under the California DIR’s Wage determination for Building Construction Inspector were used to determine the range of hourly rates for Public Works Inspector Apprentice. • Pre-approved Overtime and Premium hours for labor categories subject to Prevailing Wage requirements will be charged per the following:
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8 hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8 hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • All invoicing will be submitted monthly.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • Project-related mileage for inspections will be billed at the allowable IRS Rate. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift.

Item #6.8.

ATTACHMENT 3
RESOLUTION NO. 2026-XXX
Authorizing Agreement No. XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA

AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL

SERVICES AGREEMENT WITH BPR CONSULTING GROUP FOR INSPECTION AND

PLAN CHECK SERVICES
WHEREAS, the City desires to utilize a professional consultant for the limited and highly specialized building inspection and plan check services for the Planning & Building, Fire and Public Works Departments; and
WHEREAS, BPR Consulting Group is a large company that specializes in providing similar services to municipalities and has the expertise to provide a wide range of services on a limited and contractual basis, including for large and complex projects.

WHEREAS, BPR Consulting Group is currently providing these services in other local Cities, and the proximity of their personnel to Calistoga will allow the City to efficiently cover its needs.

WHEREAS, the costs associated with the provision of consulting services will be recovered in part through the revenue collected in conjunction with the processing of building permit applications, and the Planning & Building Department’s FY 26-27 budget for contract services not to exceed $30,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby authorizes the Interim City Manager to enter into a professional services agreement with BPR Consulting Group for the provision of building inspection and plan check services.

PASSED, APPROVED AND ADOPTED this 25th day of August 2026. I YUDI GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
DONALD WILLIAMS, Mayor
ATTEST:
_________________________
Yudi Galvan, City Clerk
Item #6.8.

OAK #4823-2508-6159 v2

AGREEMENT FOR CONSULTANT SERVICES
This Agreement for Consultant Services (the "Agreement") is made and entered into this 25th day of August 2026, by and between THE CITY OF CALISTOGA, a municipal corporation (hereinafter referred to as "CITY") and BPR Consulting Group - a limited liability corporation (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, CITY requires limited and specialized building permit inspections and plan check services in connection with the Planning & Building, Fire and Public Works Departments; WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.

NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:

ARTICLE 1 - SCOPE OF SERVICES

1.1. Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services").

1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.

1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.

1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.

CONSULTANT agrees that the Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged, in the same or similar geographical area in which CONSULTANT practices its profession, and will prepare all work products required by this Agreement in accordance with such standards. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services and CITY shall have no control over the method or means of performance of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.

Item #6.8.

1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY. Persons employed or utilized by CONSULTANT in the performance of the Services will not be employees or agents of CITY. CONSULTANT is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.

1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.

1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.

1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.

ARTICLE 2 - COMPENSATION

2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit B, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $30,000 ("Cost Ceiling") in non-cost recovery items for FY 2026-27.

2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate Item #6.8.

performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.

2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.

2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.

CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.

ARTICLE 3 - TIME OF PERFORMANCE

3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the "Term"). CONSULTANT agrees to complete all services by June 30, 2027.

3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.

3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.

3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.

ARTICLE 4 - DESIGNATED CONTACTS

4.1. CITY Contact. CITY designates John M. Chase, its Building Official, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY's representative, CITY will notify CONSULTANT of the change in writing.

Item #6.8.

4.2. CONSULTANT Contact. CONSULTANT designates Ron Beehler as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY.

ARTICLE 5 - INDEMNIFICATION AND INSURANCE

5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims"), defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties.

CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense.

In the event that CONSULTANT or any employee, agent, or subcontractor of CONSULTANT providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for any CalPERS benefits arising from services provided to CITY under this Agreement, CONSULTANT shall indemnify, defend, and hold CITY harmless from any and all claims, losses, liabilities, damages, taxes, expenses and costs, including without limitation, attorneys’ fees and court costs incurred, including but not limited to, the payment of any employee and/or employer contributions for CalPERS service credit on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of CITY.

If CONSULTANT is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSULTANT’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSULTANT shall not exceed CONSULTANT’s proportionate percentage of fault.

The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.

Item #6.8.

5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.

A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.

B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.

C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.

D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.

E. Sexual Abuse or Molestation (“SAM”) Liability: If the work will include contact with minors, and the Commercial General Liability policy under Section 5.3(B) is not endorsed to include affirmative coverage for sexual abuse or molestation, CONSULTANT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim.

F. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section Item #6.8.

5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
 Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
 Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement);
 Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and  Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
 It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.

Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

G. Waiver of Subrogation: CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance.

CONSULTANT hereby agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. However, the Worker’s Compensation policy required by Section 5.3(D) of this Agreement shall be endorsed with a waiver of subrogation in favor of CITY for all work performed by CONSULTANT, its employees and/or agents.

H. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for Item #6.8.

such insurance. These remedies shall be in addition to any other remedies available to CITY.

ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:

If to CITY: Yudiana Galvan, City Clerk
1232 Washington Street
Calistoga, CA 94515
Email: [email protected]
Phone: 707-942-2807
If to CONSULTANT: Ron Beehler, Director
2130 Professional Drive, Suite 150
Roseville, CA 95661
Phone: (916) 204-3178
Facsimile: N/A
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS

7.1. Conflict of Interest Prohibition. CITY and CONSULTANT will comply with the requirements of the CITY’s Conflict of Interest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, §18110 et seq. of the California Code of Regulations), California Government Code §1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this Agreement. CONSULTANT may be required to file with the CITY Clerk a completed Form 700 before commencing performance of the Services unless the CITY Clerk determines that completion of a Form 700 is not required, pursuant to CITY’s Conflict of Interest Code. Form 700 forms are available from the CITY Clerk.

CONSULTANT may not perform Services for any other person or entity that, pursuant to any applicable law or regulation, would result in a conflict of interest or would otherwise Item #6.8.

be prohibited with respect to CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT agrees to cooperate fully with CITY and to provide any necessary and appropriate information requested by CITY or any authorized representative concerning potential conflicts of interest or prohibitions concerning CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT may not employ any CITY official, officer or employee in the performance of the Services, nor may any official, officer or employee of CITY have any financial interest in this Agreement that would violate California Government Code §1090 et seq. CONSULTANT hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of CITY. If CONSULTANT was an employee, agent, appointee, or official of CITY in the previous twelve months, CONSULTANT warrants that it did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for CONSULTANT’s performance of the Services, including reimbursement of expenses, and CONSULTANT will be required to reimburse CITY for any sums paid to CONSULTANT under this Agreement. CONSULTANT understands that, in addition to the foregoing, penalties for violating Government Code §1090 may include criminal prosecution and disqualification from holding public office in the State of California.

Any violation by CONSULTANT of the requirements of this provision will constitute a material breach of this Agreement, and the CITY reserves all its rights and remedies at law and equity concerning any such violations.

7.2. Subcontracting. CONSULTANT may subcontract portions of the Services upon the prior written approval of CITY. CONSULTANT will be solely responsible for payment of such subcontract Services. No contractual relationship will exist between any such subcontractors of CONSULTANT and CITY. CONSULTANT’s subcontractors agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Agreement. CONSULTANT’s subcontractors further agree to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the CITY indemnity and insurance provisions will be furnished to CONSULTANT’s subcontractors upon request.

7.3. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.

7.4. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations Item #6.8.

hereunder without the prior written consent of the other party. As limited by this Section

7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.

7.5. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

7.6. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.

7.7. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in Napa County, California.

7.8. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.

7.9. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.

7.10. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.

7.11. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.

7.12. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY. CITY shall be an express third-party beneficiary of all contracts between CONSULTANT and any subcontractors or subconsultants in connection with any services performed in connection with, or in furtherance of, this Agreement. * * *
[Signatures on Next Page]
Item #6.8.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.

CITY OF CALISTOGA
By: Date:

Mitchell Celaya, Interim City Manager

CONSULTANT
By: Date:

Ron Beehler, Director
By: Date:

Roger Peterson, Director
Attest
By:

Yudiana Galvan, City Clerk
Approved As To Form
By:

Michelle Marchetta Kenyon, City Attorney

SULTANT
Ron Beehler, Dire
8/13/2026
8/13/2026
Item #6.8.

EXHIBIT A
SCOPE OF WORK FY 26-27

SCOPE OF SERVICES
BPR’s proposed services to the City of Calistoga will consist of providing comprehensive building, fire, and public works plan review services and building inspection services on a project specific basis, as requested to maintain desired performance measures established by the City.

The specific services to be provided are as follows:
 Building Plan Review
 Civil and Onsite Grading Plan Review
 Building Inspection
 Fire Plan Review
 Fire Inspection
BPR Consulting Group has extensive experience successfully providing the requested services to local jurisdictions throughout California. Our proposed team is comprised of highly experienced, serviceoriented professionals who have successfully served our client agencies.

BPR will review submitted design documents to ensure compliance with applicable building codes and referenced standards. BPR Consulting Group proposes to furnish complete plan review services, defined as a first and second plan review and a quick third review (for approval purposes), if required. All plans examination activities for major projects will be performed under the direction of a California licensed professional engineer and/or licensed architect. Our staff will conduct expedited plan review as requested by the City. We will review submitted design documents to ensure compliance with applicable provisions of the current edition of the following codes:
 California Building Code
 California Plumbing Code
 California Mechanical Code
 California Electrical Code
 California Energy Code
 California Green Building Standards Code
 Applicable Calistoga Municipal Code Requirements

ELECTRONIC PLANREVIEW AND PROCESS
BPR will provide plan review of submitted project documents in either hard copy of electronic format.

Our electronic document portal utilizes a ShareFile system to allow applicants and client staff the ability to upload construction documents for our plan review services. We are also able to use Dropbox to share and collaborate with the City. BPR Consulting Group has provided electronic plan review services, serving building departments and other public agencies with efficient electronic plan review services. We are prepared to provide electronic plan check services City of Calistoga utilizing our Bluebeam electronic plan review system, or any electronic plan review system presently used by the City of Calistoga.

Item #6.8.

BUILDING INSPECTION SERVICES
BPR Consulting Group tailors inspection services to the needs of each client with special attention to providing appropriately certified and experienced inspectors to provide competent and consistent inspection services.

BPR Consulting Group’s inspectors are ICC certified building inspectors with the appropriate experience and knowledge to provide the requested building inspection services. BPR’s staff has performed inspection services on a wide variety of construction projects including custom homes, large residential developments, and commercial, institutional, and essential service buildings. We provide valuable experience gained through successfully working with city, county and state agencies throughout California. This clear understanding of the construction process enables our staff to identify and resolve problems both in the office and in the field.

Inspection personnel assigned will be able to read, understand and interpret construction documents, truss drawings and calculations, prepare and maintain accurate records and reports, communicate effectively orally and in writing, and work collaboratively with contractors, building owners, and the City’s staff. Inspectors will possess knowledge of approved and current methods of construction, materials, tools and safety used in building inspection and the most current building standards.

MAXIMUMPLANREVIEW SERVICEDELIVERYTIMEFRAMES
BPR is committed to completing all plan reviews within the timeframes shown below for both commercial and residential projects as our standard business practice. We will accommodate any turnaround schedule agreed to with our clients. We can provide expedited plan review services when requested. We are always available and willing to discuss projects with clients to resolve any plan review or inspection issues. We commit to the following turnaround times:

ProjectType
MaximumTurn Around Time (Business
Days)
Initial Submittal BackcheckReviews
Residential (Single Family)
New Construction 10 5
Addition 10 5
Remodel 10 5
Small Solar Less than 5kv 3 3
Non-Residential
New Construction 10 5
Addition 10 5
Remodel, Tenant Improvement 10 5
Large, Complex Commercial or
Residential Multi-Family Projects 15 10
Expedited Plan Reviews Completed in one-half our regular plan review timeframe Item #6.8.

BPR
BPR FEE SCHEDULE FY 26/27

BUILDING PLAN REVIEW
For complete plan review services for projects reviewed in our office we propose a fee equal to 42% of the fees identified in the Fee Table included in the City of Calistoga Book of Fees, Resolution No. 2023-051 with an effective date of 09/18/2023. The above noted plan review fee covers a first, second and quick third review (for approval purposes only). We propose that additional reviews beyond a third review be billed hourly, in accordance with our hourly rates listed below in the Schedule of Hourly Billing Rates.

For partial reviews such as geotechnical, structural, electrical, mechanical only, preliminary reviews, or other specialty reviews, we propose to negotiate a mutually agreeable fee based on the specific project at hand.

For plan review services for small and minor projects where the review is performed by our building staff within the City’s office and for all other plan reviews performed within the City’s office, we propose that these services be paid on an hourly basis as per our Schedule of Hourly Billing Rates included below.

There is no charge for courier or shipping services.

BUILDING INSPECTION SERVICES
Building inspection services will be provided at the hourly rates listed below in the Schedule of Hourly Billing Rates. Mileage accrued within the City while performing inspection services will be charged at the current IRS mileage rate plus 20%.

FIRE PLAN REVIEW AND INSPECTION SERVICES
Fire plan review and fire inspection services can be provided upon request on an hourly basis as per our Schedule of Hourly Billing Rates included below.

EXHIBIT B
Item #6.8.

BPR

SCHEDULE OF HOURLY BILLING RATES

CLASSIFICATION HOURLY BILLING RATE
Licensed Engineer / Architect Building Plans Examiner ............................................................ $159 Engineer Building Plans Examiner ............................................................................................. $149 ICC Certified Plans Examiner ...................................................................................................... $139 ICC Fire Plans Examiner / Inspector ........................................................................................... $128 Certified Access Specialist, CASp ............................................................................................... $139 ICC Certified Building Inspector ................................................................................................. $118 Notes:

1. All hourly rates include salaries, benefits, workers compensation insurance and miscellaneous office expenses.

2. Overtime: Inspection services provided in excess of eight hours per day, nights, weekends, and holidays will be charged at 140% of the billing rates stated above.

3. Shipping: There is no charge for shipping or delivery of plan review documents.

4. Mileage Expenses: Mileage utilized while performing inspection services will be charged at the current Internal Revenue Service (IRS) vehicle mileage rates plus 20%.

5. Minimum Daily Charge: There will be a minimum 8-hour daily charge for all on-call plan review and inspection services provided within City offices.

6. Cost Escalation: On each anniversary of the contract start date, BPR will increase hourly rates based on the change of the non-seasonally adjusted Consumer Price Index for the Western Region, not to exceed 3% annually.

Item #6.8.

ATTACHMENT 5
RESOLUTION NO. 2026-XXX
Authorizing Agreement No. XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA

AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS NORTH AMERICA, INC. (BVNA)

FOR INSPECTION AND PLAN CHECK SERVICES
WHEREAS, the City desires to utilize a professional consultant for the limited and highly specialized building inspection and plan check services for the Planning & Building, Fire and Public Works Departments; and
WHEREAS, BVNA is a large company that specializes in providing similar services to municipalities and has the expertise to provide a wide range of services on a limited and contractual basis, including for large and complex projects.

WHEREAS, BVNA is currently providing these services in other local Cities, and the proximity of their personnel to Calistoga will allow the City to efficiently cover its needs.

WHEREAS, the costs associated with the provision of consulting services will be recovered in part through the revenue collected in conjunction with the processing of building permit applications, and the Planning & Building Department’s FY 26-27 budget for contract services not to exceed $30,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby authorizes the Interim City Manager to enter into a professional services agreement with BVNA for the provision of building inspection and plan check services.

PASSED, APPROVED AND ADOPTED this 25th day of August 2026. I YUDI GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
DONALD WILLIAMS, Mayor
ATTEST:
_________________________
Yudi Galvan, City Clerk
Item #6.8.

AGREEMENT FOR CONSULTANT SERVICES

RECITALS
WHEREAS, CITY requires limited and specialized building permit inspections and plan check services in connection with the Planning & Building, Fire and Public Works Departments; WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.

NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:

ARTICLE 1 - SCOPE OF SERVICES

1.1. Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services").

1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.

1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.

1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.

CONSULTANT agrees that the Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged, in the same or similar geographical area in which CONSULTANT practices its profession, and will prepare all work products required by this Agreement in accordance with such standards. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services and CITY shall have no control over the method or means of performance of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.

This Agreement for Consultant Services (the "Agreement") is made and entered into this 25th day of August 2026, by and between THE CITY OF CALISTOGA, a municipal corporation (hereinafter referred to as "CITY") and Bureau Veritas North America, Inc, a corporation (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.” Item #6.8.

1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY. Persons employed or utilized by CONSULTANT in the performance of the Services will not be employees or agents of CITY. CONSULTANT is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.

1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.

1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.

1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.

ARTICLE 2 - COMPENSATION

2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit A, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $30,000 ("Cost Ceiling") in non-cost recovery items for FY 2026-27.

2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate Item #6.8.

performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.

2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.

2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.

CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.

ARTICLE 3 - TIME OF PERFORMANCE

3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the "Term"). CONSULTANT agrees to complete all services by July 31, 2027.

3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.

3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.

3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.

ARTICLE 4 - DESIGNATED CONTACTS

4.1. CITY Contact. CITY designates John M. Chase, its Building Official, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY's representative, CITY will notify CONSULTANT of the change in writing.

Item #6.8.

4.2. CONSULTANT Contact. CONSULTANT designates Craig Baptista as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY.

ARTICLE 5 - INDEMNIFICATION AND INSURANCE

5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims"), defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties.

CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense.

If CONSULTANT is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSULTANT’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSULTANT shall not exceed CONSULTANT’s proportionate percentage of fault.

In the event that CONSULTANT or any employee, agent, or subcontractor of CONSULTANT providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for any CalPERS benefits arising from services provided to CITY under this Agreement, CONSULTANT shall indemnify, defend, and hold CITY harmless from any and all claims, losses, liabilities, damages, taxes, expenses and costs, including without limitation, attorneys’ fees and court costs incurred, including but not limited to, the payment of any employee and/or employer contributions for CalPERS service credit on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of CITY.

The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.

Item #6.8.

5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.

A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.

B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.

C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.

D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.

E. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section

5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
Item #6.8.

• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement);
• Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.

Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

F. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for such insurance. These remedies shall be in addition to any other remedies available to CITY.

ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed Item #6.8.

to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:

If to CITY: Yudiana Galvan, City Clerk
1232 Washington Street
Calistoga, CA 94515
Phone: 707-942-2807
Email: [email protected]
If to CONSULTANT: Craig Baptista, Vice President-West
Bureau Veritas
180 Promenade Circle, Suite 150
Sacramento, CA 95834
Phone: 916-514-4516/ 916-291-9151
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS

7.1. Conflict of Interest Prohibition. CITY and CONSULTANT will comply with the requirements of the CITY’s Conflict of Interest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, §18110 et seq. of the California Code of Regulations), California Government Code §1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this Agreement. CONSULTANT may be required to file with the CITY Clerk a completed Form 700 before commencing performance of the Services unless the CITY Clerk determines that completion of a Form 700 is not required, pursuant to CITY’s Conflict of Interest Code. Form 700 forms are available from the CITY Clerk.

CONSULTANT may not perform Services for any other person or entity that, pursuant to any applicable law or regulation, would result in a conflict of interest or would otherwise be prohibited with respect to CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT agrees to cooperate fully with CITY and to provide any necessary and appropriate information requested by CITY or any authorized representative concerning potential conflicts of interest or prohibitions concerning CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT may not employ any CITY official, officer or employee in the performance of the Services, nor may any official, officer or employee of CITY have any financial interest in this Agreement that would violate California Government Code §1090 et seq. CONSULTANT hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of CITY. If CONSULTANT was an employee, agent, appointee, or official of CITY in the previous twelve months, CONSULTANT warrants that it did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for CONSULTANT’s Item #6.8.

performance of the Services, including reimbursement of expenses, and CONSULTANT will be required to reimburse CITY for any sums paid to CONSULTANT under this Agreement. CONSULTANT understands that, in addition to the foregoing, penalties for violating Government Code §1090 may include criminal prosecution and disqualification from holding public office in the State of California.

Any violation by CONSULTANT of the requirements of this provision will constitute a material breach of this Agreement, and the CITY reserves all its rights and remedies at law and equity concerning any such violations.

7.2. Subcontracting. CONSULTANT may subcontract portions of the Services upon the prior written approval of CITY. CONSULTANT will be solely responsible for payment of such subcontract Services. No contractual relationship will exist between any such subcontractors of CONSULTANT and CITY. CONSULTANT’s subcontractors agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Agreement. CONSULTANT’s subcontractors further agree to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the CITY indemnity and insurance provisions will be furnished to CONSULTANT’s subcontractors upon request.

7.3. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.

7.4. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section

7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.

7.5. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

7.6. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.

7.7. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in Napa County, California.

Item #6.8.

7.8. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.

7.9. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.

7.10. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.

7.11. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.

7.12. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY. CITY shall be an express third-party beneficiary of all contracts between CONSULTANT and any subcontractors or subconsultants in connection with any services performed in connection with, or in furtherance of, this Agreement. * * *
[Signatures on Next Page]
Item #6.8.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.

CITY OF CALISTOGA
By: Date:

Mitchell Celaya, Interim City Manager

CONSULTANT
By: Date:

Craig Baptista, Vice President
Attest
By:

Yudiana Galvan, City Clerk
Approved As To Form
By:

Michelle Marchetta Kenyon, City Attorney
Craig Baptista
Item #6.8.

Exhibit A – Scope of Services
Bureau Veritas North America, Inc. (BVNA)
Bureau Veritas North America, Inc. (BVNA) is pleased to submit this Scope of Services to the City of Calistoga. We bring over a century of experience in delivering reliable, cost-effective, and high-quality code compliance and building safety services to jurisdictions across California. Our team understands the unique needs of public agencies and is committed to helping Calistoga maintain high service levels with scalable support tailored to your priorities. This document outlines our complete range of services, each of which can be delivered on an as-needed basis.

Scope of Work Overview
BVNA proposes to provide the City with the following services on an as-needed basis:
• Plan Review Services (including expedited reviews)
• Civil Engineer / Public Works Services
• Fire Plan Review
• CASp Review Services
• Building Inspection Services
• Fire Inspection Services
• Electronic Plan Review
Plan Review Services
BVNA will provide comprehensive plan review services, including a first, and second as needed for approval, or additional if required, ensuring compliance with the following codes:
• California Building Code
• California Residential Code
• California Mechanical Code
• California Electrical Code
• California Plumbing Code
• California Energy Code
• California Green Building Standards Code
• City of Calistoga Municipal Code
Correction letters will cite all applicable code references. Plans may be stamped “Reviewed for Code Compliance” upon determination of substantial compliance. The City retains final interpretive authority.

EXHIBIT A

SCOPE OF WORK
Item #6.8.

Fire Plan Review
Our fire plan reviewers are experienced with NFPA 13, NFPA 72, NFPA 101, the California Fire Code (CFC), and California Health and Safety codes. Services include reviews for:
• Sprinkler and fire alarm systems
• Suppression systems (CO2, Clean Agent, Kitchen Hood, etc.) • Above/below ground fuel storage tanks
We coordinate closely with the City’s Fire Marshal or their designee to ensure alignment with local interpretation and policies.

Civil Engineer / Public Works Services
BVNA will provide comprehensive civil engineering plan review services, ensuring compliance with municipal infrastructure standards, California Public Works codes, and local engineering requirements. Our professional civil engineers conduct thorough technical reviews include site development, utility, roadway, and drainage plans.

Certified Access Specialist (CASp) Services
BVNA provides CASp-certified personnel for plan review and field inspections to ensure compliance with state and federal accessibility laws.

Electronic Plan Review
BVNA utilizes a secure FTP system and Bluebeam for electronic review. Redlines are provided on PDF drawings for quick and transparent issue resolution. Final stamped plans are returned to the City. No courier or shipping charges will apply.

Building Inspection Services
Our ICC-certified inspectors perform inspections for all phases and types of construction.

Inspectors are knowledgeable in approved construction methods, materials, and safety practices. We offer same-day or next-day inspections as needed.

Fire Inspection Services
Fire inspection services include all fire life safety systems and components, such as sprinklers, alarms, extinguishing systems, fire pumps, and emergency exits. We provide both project-based and recurring inspection programs.

Plan Review Turnaround Times
Standard maximum turnaround times (business days) are listed below:

Project Type Initial Submittal Recheck Reviews
Residential – New
Construction
10 5

EXHIBIT A

SCOPE OF WORK
Item #6.8.