Campbell City Council
April 19, 2022

ORDINANCE NO. ____________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AMENDING

PROVISIONS OF THE CAMPBELL MUNICIPAL CODE TO REVISE BUSINESS LICENSE TAX RATES FOR FISCAL YEAR 2023

WHEREAS, pursuant to Section 5.01.170 of the Campbell Municipal Code, as approved by the voters as part of Measure M, the City Council may by ordinance increase the amount of any tax set forth in this title by no more than two percent (2%) per year to account for inflation; and
WHEREAS, the City seeks to relocate the classification of “occult science” from Chapter

5.08 to Chapter 5.04.

The City Council of the City of Campbell does ordain as follows:

SECTION ONE: Section 5.04.010 of the Campbell Municipal Code is amended to read as follows:

5.04.010 - Designated.

Every person conducting businesses, professions and activities in the city, the primary nature of which is indicated in the following schedule, shall annually pay the license tax set opposite the same, based upon the average number of employees in such business, according to the following schedules, unless such business is otherwise specifically taxed by other provisions of this chapter:

Commercial:
(Schedule I) 1 to 5 employees $126.00
6 to 15 employees 202.00
16 to 50 employees 291.00
51+ employees 583.00
Industrial and manufacturing:
(Schedule II) 1 to 5 employees $126.00
6 to 50 employees 202.00
51+ employees 349.00
Professional:
(Schedule III) 1 to 3 employees $126.00
4 to 10 employees 233.00
11 to 50 employees 408.00
51+ employees 583.00
Hotels: $174.00 per year plus $3.00/room
Live commercial entertainment: $349.00
Marijuana Businesses: 7% of gross receipts per Chapter 5.12 Massage Establishment: 1 to 3 employees $126.00
4 or more employees $233.00
Massage Therapist: $126.00

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Attachment: Business License Tax Ordinance FY 2023 (FY 2023 Business License Ordinance)

Mobile home parks and trailer courts: $233.00 per year plus $2/unit Occult science, including astrology,
palmistry, phrenology, life reading,
fortunetelling, cartomancy, clairvoyance,
crystal gazing, mediumship, prophecy,
augury, divination, magic or necromancy,
when the person who conducts same
demands or receives a fee for the
exercise or exhibition of his art therein
either directly or indirectly or as a gift or
donation, or charges admission:

$349.00
Out-of-town business: $101.00
Rental or income producing residences
located on single or contiguous parcels of
land:
$68.00 per year for the first unit plus
$3.00 for each additional unit.
(Owners occupying one unit of a 3 or more unit building are entitled to a $3.00 exemption if said owner files an affidavit with the City claiming the exemption.) Taxicab or limousine service: $126.00 per year plus $21.00 per vehicle Theaters: $466.00
Tow Services: $58.00
Solicitors: $349.00 per year

SECTION TWO: Section 5.08.010 of the Campbell Municipal Code is hereby amended to read:

5.08.010 - Activities designated—Fees.

No person shall conduct any of the following businesses and activities in the City without first securing a permit therefor fro m the City Council on written application filed therefor with the City Clerk, approved by the Chief of Police, the Chief of the Fire Department, and the Community Development Director. The application shall comply with the requirements of Section 5.08.020. The following are the activities regulated by this chapter and the license fee therefor:
(1) Fire and/or bankruptcy and/or wreck sale, first day .....$51.00 Each additional day, per day .....$25.00
(2) Grinding and/or sharpening knives, scissors, cutlery, lawn mowers, etc., when the person conducting such business travels from place to place by vehicle or on foot, per year ....._$25.00
(3) Hypnotism, per year .....$466.00
(4) Itinerant medicine vendor, street vendor, temporary vendor and/or peddler, per day .....$30.00

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Attachment: Business License Tax Ordinance FY 2023 (FY 2023 Business License Ordinance)

(5) Pawnbroker, per year .....$349
(6) Used motor vehicle dealer —Same as Commercial per Municipal Code Section 5.04.010
(7) Billiard and/or pool room, per year .....$233.00
(8) Dancehall, public dances, per year .....$102.00
(9) Mechanical amusement device and contraptions and vending machines — See Section 5.08.080.

SECTION THREE: Section 5.08.080 is hereby amended to read:

5.08.080 - Amusement devices.

Every person commencing or carrying on the business of rental, lease or operation of amusement devices or vending machines within the city shall pay to the city an annual license fee in the amount set forth in the following schedule:

Number of Machines Fee
1—5 $101.00
6—10 $202.00
11—50 $349.00
51+ $583.00

SECTION FOUR: This Ordinance shall become effective (30) days following its passage and adoption and shall be published once within fifteen (15) days upon passage and adoption in the City’s designated newspaper of general circulation.

PASSED AND ADOPTED this _____ day of _______ 2022 by the following roll call vote:

AYES:

NOES:

ABSENT:

APPROVED:

__________________________
Paul Resnikoff, Mayor
ATTEST:

__________________________
Dusty Christopherson, City Clerk

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Attachment: Business License Tax Ordinance FY 2023 (FY 2023 Business License Ordinance) City of Campbell ~ Business License Taxes

Tax Category

Current FY 2022**

Proposed FY 2023**
BUSINESS CLASSIFICATION*/**

Out of Town $ 99.00 $ 101.00
Industrial 1 to 5 Employees $ 124.00 $ 126.00
6 to 50 Employees $ 198.00 $ 202.00
51 or more Employees $ 342.00 $ 349.00

Commercial 1 to 5 Employees $ 124.00 $ 126.00
6 to 15 Employees $ 198.00 $ 202.00
16 to 50 Employees $ 285.00 $ 291.00
51 or more Employees $ 572.00 $ 583.00

Professional 1 to 3 Employees $ 124.00 $ 126.00
4 to 10 Employees $ 228.00 $ 233.00
11 to 50 Employees $ 400.00 $ 408.00
51 or more Employees $ 572.00 $ 583.00
Amusement Devices - Vending Machines Number of Machines Number of Machines 1-5 $ 99.00 $ 101.00
6-10 $ 198.00 $ 202.00
11-50 $ 342.00 $ 349.00
51 or more $ 572.00 $ 583.00
Apartments (First Unit) $ 67.00 $ 68.00
(Each additional Unit) $ 3.00 $ 3.00
Rental Dispute Fee (Each Unit) $ 11.00 $ 11.00
Hotels $ 171.00 $ 174.00
(Each Room) $ 3.00 $ 3.00
Hypnotist $ 457.00 $ 466.00
Kennels-Animal Hospitals- Groomers Same as Professional Same as Professional Marijuana Business 7% of gross receipts
per Chapter 5.12
7% of gross receipts
per Chapter 5.12
Massage Establishment 1 to 3 Employees $ 124.00 $ 126.00 4 or more Employees $ 228.00 $ 233.00
Massage Therapist $ 124.00 $ 126.00
Mobile Home Parks $ 228.00 $ 233.00
(Each additional Unit) $ 2.00 $ 2.00
Non-profit Organizations Exempt from Fee Exempt from Fee Occult Science $ 342.00 $ 349.00
Pool Rooms $ 228.00 $ 233.00
Scavenger Companies Same as Professional Same as Professional Solicitors -Pawnbrokers -Private Patrol -
Live Commercial Entertainment $ 342.00 $ 349.00
Taxicabs - Limousines $ 124.00 $ 126.00
(Each Cab/ Limo) $ 21.00 $ 21.00
Theaters $ 457.00 $ 466.00
Tow Service $ 57.00 $ 58.00
Trailer Courts (First Unit) $ 228.00 $ 233.00
(Each additional Unit) $ 2.00 $ 2.00
Veterinarians Same as Professional Same as Professional Tobacco Retailer Permit *** $ 57.00 $ 58.00

* If your business classification is not listed, please contact the Finance Department at 866-2174 for the appropriate rate. ** A mandatory $4.00 State ADA Fee will be added to each business license tax. *** Per Ordinance 2165.

Business License Taxes FY 2 3

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Attachment: Comparative Business License Tax Schedule FY 2023 (FY 2023 Business License Ordinance)

City
Council
Report

TITLE: Annual Report of the Citizen's Bond Oversight Committee for Measure O

RECOMMENDED ACTION

That the City Council receive the first Annual Report of the Citizen's Bond Oversight Committee for Measure O.

BACKGROUND

On November 6, 2018, City of Campbell voters approved Measure O with a ‘Yes’ vote of 69.5% by the citizens that voted in the General Election. Measure O authorized the City to issue general obligation ( GO) bonds in an aggregate principal amount of up to $50 million. The first series of Measure O Bonds was issued for a principal amount of $20 million in August 2020. The second (and final) series of Measure O Bonds is expected to be issued for a principal amount of $30 million around June 2022. As a condition of Measure O voter authorization and in order to ensure accountability for the expenditure of bond proceeds, the City established a Citizens’ Bond Oversight Committee (Committee). This committee was formally appointed by the City Council on November 2, 2021. Committee Members include the following Campbell residents:

• Al Bito, Chair
• Anne Souza, Vice Chair
• Paul Russell, Committee Member
• Doris Quai Hoi, Committee Member
• Thomas Russell, Committee Member
• Steven Saunders, Committee Member
• Terry Hines, Committee Member

A primary duty of the Committee is to review expenditure reports produced by the City to verify that bond proceeds were expended only for the purposes set forth in Measure O and to report to Council annually on their findings . This normally includes a review of annual audited financial statements as it relates to Measure O bond proceeds and project expenditures and any supporting documentation as requested . Since the first series of Measure O Bonds was not issued until August 2020 (FY 2021), the first annual audited financial statements showing the expenditure of those funds was not ready for Item: 10
Category: NEW BUSINESS
Meeting Date: April 19, 2022
10 Packet Pg. 206
Annual Report of the Measure O Citizen’s Oversight Committee Page 2 of 2 review until late December 2021. This meeting will present the first annual report of the Committee.

DISCUSSION

The Committee met initially on December 16, 2021 to discuss their roles and responsibilities, receive training on the Brown Act open meeting law, choose a chair and vice chair, receive a bond program report from staff, and schedule their next me eting to prepare the annual report. The Committee met a second time on February 28, 2022 to prepare the annual report, included as Attachment A. Also included is Attachment B, which presents all materials that the Committee was provided by City staff at th e February 28 meeting , as well as Attachment C, which shows draft minutes from the February 28 meeting that are to be reviewed by the Committee at their next meeting .

Chairperson Bito will present the annual report to City Council at the April 19, 2022 regular meeting.

FISCAL IMPACT

There is no fiscal impact associated with reviewing and receiving the Measure O Oversight Committee Annual Report for 2022.

Prepared by:

Will Fuentes, Finance Director

Approved by:

Brian Loventhal, City Manager

Attachment:
a. Measure O Oversight Committee Annual Report (2022)
b. Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 c. Draft Minutes - Oversight Committee (February 28, 2022 Meeting) 10 Packet Pg. 207
ANNUAL REPORT OF THE MEASURE O CITIZENS’

OVERSIGHT COMMITTEE OF THE CITY OF CAMPBELL
FOR FISCAL YEARS (FY) 2019-20 AND 2020-21
Introduction. The Citizens’ Oversight Committee of the City of Campbell (the “COC”) was formed pursuant to Measure O for the purpose of actively reviewing and reporting on the expenditure of Measure O bond proceeds. The COC is required to advise the public, through at least one report per year, as to whether the City is in compliance with Article XIIIA of the California Constitution and Measure O.

Public Meetings. During the previous ye ar, the COC has met on the following dates and locations:

Meeting Date and Time Meeting Location
December 16, 2021 – 3:00pm City of Campbell – Council Chambers February 28, 2022 – 3:00pm City of Campbell – Council Chambers Each meeting has been held in compliance with the Ralph M. Brown Act , in that the meetings were formally scheduled with agendas duly posted and noticed and open to the public. M inutes were taken and when approved at the subsequent meeting were posted on the City’s web page via the link to information relating to Measure O.

City Support. The City has, w ithout s pending bond funds, pr ovided t he COC w ith the administrative support it needs to meet and to perform its review and reporting duties.

Activities
Review of Expenditures. The COC was provided detailed expenditure reports, prepared by City staff, for FY 2019 -20 and 2020-21 at its February 28, 2022 meeting. Those reports are shown as Attachment B of the main Council report. At the meeting, the COC reviewed the text of Measure O and the expenditure reports. Members of the COC had the opportunity to ask City personnel questions regarding the projects and expenditures. No irregularities or concerns were identified in the detailed expenditures reports, but the COC did request minor correction of the two-year cumulative capital expenditures total shown on page 9 of Attachment B as it wasn’t properly capturing FY 2020- 21 Personnel Costs which were also displayed on the same page.

For informational purposes only, the COC also requested from staff future comparisons o f budgeted to actual project expenditures, but also under stood that the responsibility for t heir control remained with the City Council.

Review of City’s Annual Report. In addition, the City provided the COC with copies of annual bond reports for FY 2019-20 and 2020-21, prepared by an independent auditor and also shown in Attachment B of the main Council report. No irregularities or concerns were identified in the Annual Reports.

Tour of Bond Facilities . The COC did not tour any bond facilities, but has requested pre- construction tours in the near future and periodic tours over the course of construction. The City will arrange for such tours as appropriate and as allowed by the COC Bylaws approved by City Council on February 18, 2020.

Conclusion. Based on the foregoing review of expenditures and other activities, the COC concludes t
hat bond proceeds spent to date have only been spent for the acquisition and construction of real property for City facilities, as identified in the project list presented to voters, and as a result the City has complied with California Constitution Article XI IIA Section (1)(b)(3) and the text of Measure O.

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Attachment: Measure O Oversight Committee Annual Report (2022) (Annual Report of the Measure O Citizen’s Oversight Committee) 2 * * * * * * * * * * * *
* * * * * * * * * * *
Approv
ed April 8, 2022.

MEASU
RE O CITIZENS’ OVERSIGHT

COMMITTEE
BY:

Al Bit o, Chairperson
[The conc
lusions identified in this Annual Report are to be presented to the City Council at an open meeting on April 19, 2022.]

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Attachment: Measure O Oversight Committee Annual Report (2022) (Annual Report of the Measure O Citizen’s Oversight Committee) City of Campbell
Measure O
For
the Year Ended June 30, 2020

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual Report of the Measure O Citizen’s 1 INDEP
ENDENT ACCOUNTANTS’ REPORT
Hono
rable Mayor and Members of City Council of the
City of Campbell, California
We ha
ve audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Campbell , California (City) as of and for the year ended June 30, 2020 and the related notes to the financial statements, which collectively comprise City’s basic financial statements and have issued our report thereon dated December 31, 2020, which expressed an unmodified opinion on those financial statements. Those financial statements are the responsibility of the City’s management. Our responsibility is to express an opinion on the financial statements based on our audit.

Our a
udit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the City’s basic financial statements. The accompanying Measure O Schedule of Revenues and Expenditures is presented for purposes of additional analysis, to satisfy the requirements of Measure O Ballot Language and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United Stated of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole.

Menl
o Park, California
December 31, 2020
What inspires you, inspires us. | eidebailly.com
4040 Campbell Ave., Ste. 200 | Menlo Park, CA 94025-1053 | T 650.522.3400 | F 650.645.7393 | EOE

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual Report of the Measure O Citizen’s

CITY OF CAMPBELL

MEASURE O SPECIAL

SCHEDULE OF REVENUES AND EXPENDITURES
FOR THE FISCAL YEAR ENDED JUNE 30, 2020
2 Capital
Projects Debt Service
Total
Measure O
Revenues:

Taxes -$ 1,098,264$ 1,098, 264$
Investment income - 17,396 17,396
Total revenues - 1,115,660 1,115, 660
Expenditures:

General expenditures - 1,530 1,530
Personnel Costs - Capital Projects 176,049 - 176,049 Professional Services - Capital Projects 96,748 - 96,748 Total expenditures 272,797 1,530 274,327
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (272,797) 1,114,130 841,333

FUND BALANCE, BEGINNING - - -
FUND BALANCE, Ending (272,797)$ 1,114,130$ 841,333$

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual Report of the Measure O Citizen’s Citizens' Bond Oversight Committee
Measure O - Capital Projects
Fiscal Year 2019-20
Expenditures Description
Personnel Costs
Senior Project Manager 176,048.74$ Includes salary and benefits Total Personnel Costs 176,048.74$
Professional Services
Underwood & Rosenblum Inc 33,702.50$ Topographic Ground Survey and Underground Utility Locating LPA Inc 30,634.75 Design Phase of Police Operations Building Jayson Architechture 22,909.30 Design Phase of Library Improvements Travis Howell 9,280.00 Hazardous Material (Lead & Asbestos) Testing Miscellaneous 222.09 Office Equipment for Senior Project Manager Total Professional Services 96,748.64$
Total Expenditures 272,797.38$
Measure O Capital Expenditures since inception: $272,797.38

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual Citizens' Bond Oversight Committee
Measure O - Debt Service
Fiscal Year 2019-20
Expenditures Description
General
Santa Clara County 1,529.96$ County Property Tax Administrative Fee Total General Costs 1,529.96$
Total Expenditures 1,529.96$

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual City of Campbell
Measure O
For the Year Ended June 30, 2021

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual Report of the Measure O Citizen’s What inspires you, inspires us. | eidebailly.com
4040 Campbell Ave., Ste. 200 | Menlo Park, CA 94025-1053 | T 650.522.3400 | F 650.645.7393 | EOE 1 Independent Accountants’ Report
Honorable Mayor and Members of City Council of the
City of Campbell, California
We have audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Campbell, California (City) as of and for the year ended June 30, 2021 and the related notes to the financial statements, which collectively comprise City’s basic financial statements and have issued our report thereon dated December 30, 2021, which expressed an unmodified opinion on those financial statements. Those financial statements are the responsibility of the City’s management. Our responsibility is to express an opinion on the financial statements based on our audit.

Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the City’s basic financial statements. The accompanying Measure O Schedule of Revenues and Expenditures is presented for purposes of additional analysis, to satisfy the requirements of Measure O Ballot Language and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United Stated of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole.

Menlo Park, California
December 30, 2021

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual Report of the Measure O Citizen’s

2 City of Campbell
Measure O Special
Schedule of Revenues and Expenditures
For the Fiscal Year Ended June 30, 2021

Capital
Projects Debt Service
Total
Measure O
Revenues:

Taxes -$ 1,235,646$ 1,235,646$ Investment income 139,827 15,533 155,360 Miscellaneous revenues 510,000 - 510,000 Total revenues 649,827 1,251,179 1,901,006 Expenditures:

Personnel Costs - Capital Projects 96,751 - 96,751 Professional Services - Capital Projects 1,476,701 - 1,476,701 Debt Service - 1,762,597 1,762,597 Total expenditures 1,573,452 1,762,597 3,336,049 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (923,625) (511,418) (1,435,043) Other financing sources (uses)
Sale of bond proceeds - 23,171,626 23,171,626 Transfers in 20,000,000 - 20,000,000 Transfers out - (20,000,000) (20,000,000) Total other Financing sources (uses) 20,000,000 3,171,626 23,171,626 Net change in fund balance 19,076,375 2,660,208 21,736,583 FUND BALANCE, BEGINNING (272,797) 1,114,130 841,333 FUND BALANCE, Ending 18,803,578$ 3,774,338$ 22,577,916$

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual Report of the Measure O Citizen’s Citizens' Bond Oversight Committee
Measure O - Capital Projects
Fiscal Year 2020-21
Expenditures Description
Personnel Costs
City Engineer 15,315.85$ Includes salary and benefits Senior Civil Engineer 6,183.34 Includes salary and benefits Senior Project Manager 66,477.55 Includes salary and benefits Assistant Engineer 8,117.05 Includes salary and benefits Engineer Technician 657.83 Includes salary and benefits Total Personnel Costs 96,751.62$
Professional Services
LPA Inc 766,976.20$ Design Phase of Police Operations Building Jayson Architechture 567,311.00 Design Phase of Library Improvements David J Powers & Associates 72,657.08 Environmental Review Consultant Management Partners 42,155.00 Project Management & Advisory Services* Automatic Door Systems Inc 10,051.00 Automatic Sliding Door for CCC for Temporary Library Relocation Ronald Anthony Piazza Jr 7,900.00 Installation of Sliding Door for Temporary Library Relocation Stanley Gordon Cooper 2,610.00 Consulting Services - Schematic Plan Review - PD SCC Clerk Recorder 2,530.25 CEQA Document Declaration Filing Brightview Landscape Services 1,659.50 Tree Removal at Library Window Graphics Sign Co 1,640.60 Signage for Temporary Library Location Underwood & Rosenblum Inc 1,000.00 Topographic Ground Survey and Underground Utility Locating Miscellaneous 210.35 Orchard City Lock & Safe Total Professional Services 1,476,700.98$
Total Expenditures 1,573,452.60$
*$11,312.50 will be reveresed in FY2022 due to mis-categorization Measure O Capital Expenditures since inception: $1,846,249.98.

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual Citizens' Bond Oversight Committee
Measure O - Debt Service
Fiscal Year 2020-21
Expenditures Description
Debt Service
Bank of NY Mellon 1,140,000.00$ Debt Service - Principal Bank of NY Mellon 352,936.00 Debt Service - Interest Bank of NY Mellon 269,661.43 Cost of Issuance
Total Debt Service Costs 1,762,597.43$
Total Expenditures 1,762,597.43$

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Attachment: Annual Measure O Financial and Expenditure Reports FY 2019-20 and 2020-21 (Annual

CITIZENS’ OVERSIGHT COMMITTEE

MEASURE O MINUTES
City of Campbell, 70 N. First St., Campbell, California

SPECIAL MEETING OF THE CITIZENS’ OVERSIGHT COMMITTEE MEASURE O Monday, February 28, 2022 3:00 p.m.

City Hall Council Chamber – 70 N. First Street

This Citizens’ Oversight Committee meeting was conducted pur suant to provisions of the Brown Act.

This meeting was recorded and can be viewed in its entirety at:
https://www.youtube.com/user/CityofCampbell.

CALL TO ORDER

The Citizens’ Oversight Committee of the City of Campbell convened on the special day of February 28, 2022.

ROLE CALL AND ESTABLISHMENT OF QUORUM

Attendee Name Title Status
Paul Russell Committee Member Present
Doris Quai Hoi Committee Member Present
Thomas Russell Committee Member Present
Steven Saunders Committee Member Present
Terry Hines Committee Member Present
Anne Souza Committee Member Present
Al Bito Committee Member Present

PUBLIC COMMENTS

There were no public comments.

1. APPROVAL OF MINUTES
Recommended Action : Approve the Special Meeting minutes of December 16, 2021

M/S: Souza/P. Russell – Approve the Special Meeting minutes of December 16, 2021. The motion was adopted unanimously by way of voice vote.

2. FINANCIAL UPDATE
Recommended Action : Accept presentation by staff on Audited Measure O Financial Reports and Expenditure Detail Reports

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Attachment: Draft Minutes - Oversight Committee (February 28, 2022 Meeting) (Annual Report of the Measure O Citizen’s Oversight Committee)

Minutes of February 28, 2022 Meeting of the Citizens’ Oversight Committee Page 2 Finance Manager No rite Vong presented a staff report dated February 28, 2022.

He stated that Eide Bailly conducted an independent review of financial statements and provided a report that has been presented to the Committee.

Finance Manager Vong reviewed the Measure O C OC E xpenditure Report and noted that total expenditures to date were $1,846,249.

In response to an inquiry, Fi nance Director Fuentes noted he we will provide Measure O consultant contracts to t he COC so they may review the scope of services.

After discussion, M/S: Saunders/ P. Russell – That th e Citizens’ Oversight Committee accept the presentation by staf f of audited Measure O Financial and Expenditure Detail Report. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Saunders
SECONDER: P. Russell
AYES: Hines, Saunders, P. Russell, Quai Hoi, T. Russell, Souza, Bito

3. ANNUAL REPORT PRESENTATION
Recommended Action: Discuss preparation of Annual Report of the Measure O Citizen’s Oversight Committee

Finance Director Fuentes presented a staff report dated February 28, 2022. He stated that a primary responsibility of t he COC is t o prepare an annual report for the City Council determining whether the Measure O pro ceeds were spent appropriately. Director Fuentes presented the Committee with an annual report template prepared by the Bond Counsel for discussion.

The Committee accepted using the template provided for presentation to the City Council. The Committee con firmed review of City e xpenditures and that no irregularities or concerns were identified.

Chair Bito summarized the Committee direction to approve the provided template; adding FY20/21 to the title; adding the dates and location of meetings held; and deletion of the “If Applicable” paragraph relating to Bond Facilities Tours.

M/S: Hines/T. Russell – That the Citizens’ Oversight Committee approve the preparation of the Annual Report including the summary given by Chair Bito. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Hines
SECONDER: T. Russell
AYES: Hines, Saunders, P. Russell, Quai Hoi, T. Russell, Souza, Bito

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Attachment: Draft Minutes - Oversight Committee (February 28, 2022 Meeting) (Annual Report of the Measure O Citizen’s Oversight Committee)

Minutes of February 28, 2022 Meeting of the Citizens’ Oversight Committee Page 3

4. SCHEDULE MEETING DATE WITH CITY COUNCIL
Recommended Action: Determine date options to present Annual Report of the Measure O Citizen’s Oversight Committee to City Council

Finance Director Fuentes recommended bringing the Annual Report of the COC to the City Council in April, 2022. He noted that the dra ft report will be prepa red based on the Committee direction and will be availabl e for review prior to the Council meeting.

Finance Director Fuentes recommended that Chair Bito attend the City Council meeting. Chair Bito encour aged o ther Committee Members to attend as well if available.

The Board discussed their availability in April with a consensus to attend the April 19, 2022 City Council meeting.

M/S: Souza/P. Russell - That the Citizens’ Oversight Committee present the Annual Report at the Tuesday, April 19, 2 022 City Council meeting. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Hines
SECONDER: T. Russell
AYES: Hines, Saunders, P. Russell, Quai Hoi, T. Russell, Souza, Bito

5. SCHEDULE NEXT MEETING
Recommended Action: Determine next meeting date

Finance Director Fuentes reviewed the purpose of future meetings, noting that the Committee can meet up to once per qu arter. He recommended that the COC meet at least by January 2023 in order to prepare the 2023 Annual Report.

Additional meetings could be scheduled earlier if the Committee finds it necessary.

The Committee expressed interest in receiving a facility tour prior to preparation of the 2023 Annual Report.

Finance Director Fuentes stated he would confirm potential dates with Public Works and any necessary Police Department clearances.

The Committee discussed their availability in January 2023.

Chair Bito proposed the Committee meet again on January 30, 2023.

M/S: P. Russell/ Saunders – That the Cit izens’ Oversight Committee schedule their next meet ing for January 30, 2023 at 3:00 p.m. The motion was adopted by the following roll call vote:

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Attachment: Draft Minutes - Oversight Committee (February 28, 2022 Meeting) (Annual Report of the Measure O Citizen’s Oversight Committee)

Minutes of February 28, 2022 Meeting of the Citizens’ Oversight Committee Page 4

RESULT: ADOPTED [UNANIMOUS]
MOVER: P. Russell
SECONDER: Saunders
AYES: Hines, Saunders, P. Russell, Quai Hoi, T. Russell, Souza, Bito

ADJOURN

Chair Bito adjourned the meeting at 4:08 p.m.

APPROVED:

ATTEST:

Al Bito, Chair

Andrea Sanders, Recording Secretary

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Attachment: Draft Minutes - Oversight Committee (February 28, 2022 Meeting) (Annual Report of the Measure O Citizen’s Oversight Committee)

City
Council
Report

TITLE: Receive an Update on Objective Standards and Consider Issuance of Request for Proposals/Request for Qualifications for Consultant Services to Support Completion of Objective Standards.
(Resolution/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt a Resolution authorizing (a) issuance of a Request for Proposals (RFP) for consultant services to support completion of objective standards and a zoning or dinance update to support implementation of the General Plan and Housing Element update; (b) issuance of Request for Qualifications (RFQ) for contract services to provide planning review and processing of land use applications and permits; and (c) authoriz ing the City Manager to execute contracts with the selected service providers for a one year term in an amount not to exceed $515,000 for both contracts.

EXECUTIVE SUMMARY
In 2019, the state legislature updated the Housing Accountability Act (HAA) to mand ate that cities only apply objective development standards (Objective Standards) to housing projects and not deny or reduce the density of housing and mixed -use projects based on subjective standards, such as policies and design guidelines. Since then, the Community Development Department has been working on creating Objective Standards, as described below.

On September 3, 2019, the City Council authorized the issuance of a Request for Proposals (RFP) to hire a consultant to assist the City of Campbell (Ci ty) in replacing all subjective findings, policies, and requirements for housing projects with Objective Standards. The City Council also authorized the use of $160,000 in SB2 Grant Funds to support this effort.

On June 12, 2020, the City entered into a c ontract with Raimi + Associates to provide the needed support. On October 6, 2020, City staff presented the scope of services and workplan to the City Council. Under the scope of services and workplan, Raimi + Associates would focus their efforts on creati ng Objective Standards within the City’s “Area Plans,” such as the North of Campbell Area Plan (NOCA) and the Winchester Boulevard Master Plan.

Item: 11
Category: NEW BUSINESS
Meeting Date: April 19, 2022
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Objective Standards Update Page 2 of 10
To date, the tasks identified in the contract have not been completed and both City staff and the consultant ha ve identified challenges in completing the tasks based on the contract’s scope of services. To successfully complete the tasks, a modification to the scope of services is needed. An amended scope of services would allow the consultant to undertake a new approach and complete the necessary work.

Separately, based on direction from the City Council at its June 15, 2021 , meeting, City staff has been working to complete the Envision Campbell General Plan and Campbell’s Plan for Housing (“General Plan” and “ Housing Element,” respectively) updates by the end of 2022. Based on new housing designations identified through these processes, the City will also need to adopt new zoning districts to implement the General Plan and Housing Element.

Because the above efforts have interrelated results and must be completed concurrently to implement the existing and future General Plan and Housing Element, while complying with state law and minimizing the City’s exposure to any potential challenges associated with the H AA and state law, City staff is recommending that the workplans for these efforts —creation of Objective Standards and Zoning Ordinance updates associated with the General Plan and Housing Element —be combined. In addition, based on the limited availability of consultants , City staff is recommending that the combination of these workplans be primarily led by City staff, with consultant support.

Further, in order to allow sufficient City staff resources to be available to complete this effort while also maintaining day-to-day permit processing needs for the City, City staff is requesting interim contract services to provide support in the daily review and approval of land use applications and permits.

PURPOSE
The purpose of this item is to: (1) provide an o verview of the status of the Objective Standards update; and ( 2) seek authorization from the City Council to (a) issue a Request for Proposals (RFP) (reference Attachment B ) for a consultant to support completion of Objective Standards in combination with zoning updates associated with the General Plan and Housing Element update ; (b) issue a Request for Qualifications (RFQ) for a consultant to provide contract staff support to the Community Development Department in processing land use applications and perm its (reference Attachment C); and (c) allow the City Manager to execute a contract with the selected service providers for a one year term in an amount not to exceed a combined total of $ 500,000 for both contracts.

DISCUSSION
I. Objective Standards Update

Under the scope of services adopted in 2019, City staff sought to complete a focused work plan effort for Objective Standards that would update existing policies and 11 Packet Pg. 225
Objective Standards Update Page 3 of 10
standards and make them objective 1. The scope of work was intended to perform a clean-up of existing policy documents (revising subjective statements such as “should” to “shall”). The scope was not intended to create new standards where clear policy direction had not been established.

Over the past three years, City staff and Raimi + Associat es have experienced significant challenges in updating the policy documents under this limited scope due to a number of issues. First, as City staff and the consultant have worked to replace subjective policies with objective standards, the process has ex posed inconsistencies between the General Plan and Campbell’s Zoning Ordinance. For example, City staff’s initial effort to update the NOCA identified significant conflicts between standards and design requirements contained in the General Plan and the Zoning Ordinance and required detailed discussion to confirm which standards should prevail as outlined in the March 2, 2021 City Council staff report.

In addition, City staff has also realized that it is not practical to make existing policy language (such as “require the use of high -quality building materials”) objective without introducing substantial edits that would result in judgement decisions by the consultant and City staff regarding specific design character, in turn requiring greater public input and engagement that was not included in the original workplan. The consultant and City staff have attempted to develop standards (i.e., reviewing prior project approvals, borrowing language/graphics found in other sections) but have ultimately identified that the work cannot be accomplished under the current approach and without greater community input and participation.

At this time, approximately 60% ($95,000) of the funding allocated for the contract has been expended and several deliverables have be en completed, including (1) Draft Citywide Residential Small Lot Detached Single -Family, Mixed -Use, and High -Density Multi-Family Residential Development and Design Standards, and (2) Redlined/Edited Drafts of the Winchester Boulevard Master Plan, Campbell Village Area Neighborhood Plan, and San Tomas Area Neighborhood Plan. This work can be used as the foundation for a new workplan effort, as described below, that will act to complete the Objective Standards in concert with the Zoning Ordinance updates for the General Plan and Housing Element update.

II. Zoning Ordinance Updates for the Envision General Plan and Campbell’s Plan for Housing Updates

As previously shared with the City Council, t he General Plan and Housing Element update will result in new lan d use designations at higher densities than those supported by existing policy documents (i.e., area plans) and zoning districts. To prepare for these new land use designations, the City must create new zoning districts with Objective

1 State law defines objective standards as those that “involve no personal or subjective judgement by a public official and are uniformly verifiable by reference to an external and uniform benchmark o r criterion available and knowable by both the development applicant and public official prior to submittal.” 11 Packet Pg. 226
Objective Standards Update Page 4 of 10
Standards, and identify allowable/discretionary uses to effectuate the General Plan and Housing Element.

Understanding that once the Housing Element is adopted by the City, projects may be submitted, staff has identified a short -term workplan needed to establish new zoning districts either with, or shortly following, the adoption of the General Plan and Housing Element update.

Additionally, changes to existing zoning districts will be required to address technical changes resulting from the General Plan and Housing Element update (such as the change to how density is calculated and a response to increases in floor area ratio).

III. Combination of Workplan Efforts

Based on the need to implement a new approach to complete the Objective Standards and the need to create zoning di stricts with related Objective Standards to implement the General Plan and Housing Element Update, City staff is proposing a consolidation of these work efforts and the creation of a phased approach that prioritizes the completion of initial Objective Standards (site design and massing) for all higher density residential zoning districts by Spring 2023, followed by the creation for more detailed Objective Standards (modulation, façade articulation) and associated Zoning Ordinance updates, by the end of 2023.

This combined work effort is intended to accomplish the following:

a) Create practical, graphics -supported, Objective Standards that can apply to different housing types (townhomes, multi-family podium) throughout the City. b) Create Objective Standard s for land use designations within the existing and future General Plan and Housing Element.
c) Quickly complete Objective Standards in areas where the City is most exposed to challenges associated with the HAA, including adopting standards for medium to high density residential and mixed use zoning districts. d) Complete adoption of the Objective Standards and Zoning Ordinance updates as soon as possible following adoption of the General Plan and Housing Element Update in early 2023, minimizing the City’s lega l risk in association with Housing Element law.
e) Incorporate a community outreach and engagement process into the Objective Standards update to facilitate public feedback regarding desired design standards in Campbell.
f) Engage with key stakeholders during preparation of design standards, including affordable and market rate housing developers and architects, to obtain feedback on design and market feasibility of standards.
g) Allow, creating of an ad -hoc subcommittee by the Council or Planning Commission to p rovide ongoing support and guidance to the preparation of the objective standards.
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h) Allow for a phased approach that incorporates the subsequent adoption of other necessary zoning updates, including more detailed design standards and other necessary zoning updates to allow continued conformance with state law

IV. Revised Project Scope

Building on the work Raimi + Associates has accomplished to date; City staff is seeking to hire a consultant to complete the consolidated work effort. City staff has done initial outreach with potential consulting firms to identify availability to support this work effort.

Based on initial outreach, City staff believes there is limited availability of consultants that could support the City in this work effort. In additi on, as the work effort will result in the creation of zoning standards that will be implemented on an ongoing basis by the City staff, a more effective and sustainable approach to preparing the design standards is to allow the City staff to take the lead i n developing the Objective Standards. Under this approach, City staff will seek consultant services that will provide support in the following two areas : (a) Community Outreach and Stakeholder Engagement ; and (b) Architectural and Graphical Support in preparing objective design criteria graphics.

In order to have City staff take the lead, a backfill of City staff work will need to occur during this process and will need to continue to provide ongoing review of day -to-day development applications and permits coming in to the City. As such, staff proposes to also obtain outside planning contract services to review these daily applications and permits.

V. A Phased Approach

To be prepared for the adoption of the Housing Element and General Plan by the end of 2022, staff intends to divide the above combined work effort into two phases:

Phase 1 (Anticipated Completion: Spring 2023):

The first phase of the project will seek to create new Citywide development standards as discussed in detail by task bel ow. City staff would take the lead in engaging in a broad public outreach campaign (i.e., social media, postcard) and establish a stakeholder group consisting of developers, architects/engineers, and representatives of potential housing opportunity sites w hich, in addition to the selected consultant, would serve to advise on whether proposed standards would present any practical limitations in implementation. To support this effort, the City Council may also consider establishing a sub -committee of the Cou ncil and / or Planning Commission to provide guidance during the process.

Between the selection of the consultant and the completion of Phase 1 update, City staff assumes that at least three (3) community meetings will be required and an equal or greater number of stakeholder meetings. To complete the effort, up to five (5) meetings with the Planning Commission and six (6) meetings with the City Council as outlined in the RFP and rough project schedule of key dates this year:
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Objective Standards Update Page 6 of 10

• April to May – Consultant Selection / Kick-Off
• May to July – Community Outreach Plan, Community/Stakeholder Meetings • Late July – Initial Draft of Citywide Standards
• July to August – Review of Draft Standards (PC/CC/Public/Stakeholders) • August to September – Refinement of Administrative Draft Standards • September to October – Review of Admin Draft (PC/CC/Public/Stakeholders) • October to November – Staff Prepares Final Draft
• November to December – Public/Planning Commission/City Council Review • Spring 2023 - Adoption

While City staff intends to lead the Phase 1 effort, a consultant will be required to assist with public meetings/workshops/coordination, reverse engineering supported project examples based on public feedback 2, vet development standards (running test fit cases as needed), and preparation of illustrations and graphics to support the text.

To offset the impact of a staff-led effort, the Community Development Department would intend to hire a contract planner to ‘backfill’ day -to-day activities and assist with permit review. The contract planner hired would process planning applications and review building permits to relieve the duties of existing City staff and allow them to complete the following three tasks:

• Task 1 - Establish New Zoning Districts & Objective Standards : Staff would create new zoning districts and Objective Design and Development Standards for all residential land use types (i.e., small -lot single-family, multi-family residential, mixed-use) by the end of the year.

Rather than attempt to update the subjective standards contained in each area plan (which was not proven successful under the initial workplan), City staff would establish new citywide standards which would subsume (to the extent feasible) and supersede existing standards contained in various area p lans and policy documents.

As the first phase of the update, City staff would focus on refining site design and massing, generally reserving details on modulation and façade articulation to the second phase of the effort. The following graphic illustrate s the level of detail to be completed by the end of Phase 1:

2 Staff intends to solicit public feedback on preferred project designs by location (Downtown, Pruneyard, Winchester, etc.). Based on the feedback provided, staff would prepare objective development standards. 11 Packet Pg. 229
Objective Standards Update Page 7 of 10

Once established, each zoning district and area plan would be amended to reference the new “Citywide Objective Design and Development Standards”.

Existing policy documents (i.e., area plans a nd guidelines) would be retained to govern the development of the public right -of-way3, but otherwise only be used for reference in the creation of new standards.

• Task 2 - Repurpose P-D & C-PD Zoning Districts: While staff ultimately intends to repeal an d replace the P -D (Planned Development) and C -PD (Condominium Planned Development) zoning districts, consistent with Council direction from its meetings of August 17, 2021 and December 16, 2021, the Phase 1 update would instead retain the P -D & C -PD zoning districts for the time being, prohibit rezoning to P -D & C -PD, and refer any changes to existing P -D & C -PD properties to the standards and uses allowed by their entitlement or comparable zoning district. This approach will help ensure that the Citywide O bjective Standards apply to any new projects in areas of the City that are most exposed/at-risk to development where very few objective standards exist, while avoiding complications with existing land use entitlements.

Once the new zoning districts are e stablished, staff will be able to evaluate the impacts and return with an analysis for Council review as part of the Phase 2 work plan effort.

• Task 3 - Zoning Code Update: In addition to creating new zoning districts, Phase 1 will require a round of edit s to the Zoning Ordinance to ensure internal consistency, resolve conflicts with the Housing Accountability Act, and add critical definitions.

Phase 2 (Anticipated Completion: End of 2023):

The second phase of the project will be focused on refining dev elopment standards and implementing the General Plan and Housing Element as follows:

3 As a long-range planning effort, the City may separately consider adoption of Citywide Streetscape Standards to reconcile differences in the various area plans. 11 Packet Pg. 230
Objective Standards Update Page 8 of 10

1. Refine Objective Development Standards : With site design and massing standards established by the first phase of the project, the second phase of the update will focus on building modulation and the development of fine -grained architectural details (e.g., colors and materials, windows, doors, pedestrian interface).

Recognizing the importance of creating standards that reflect community expectations and priorities, sta ff anticipates that the second phase will require multiple rounds of updates to refine and build on lessons learned from completed projects. While the first round of updates would be the most significant, staff anticipates completion by the end of 2023.

2. Update Permit Review Process : Recognizing the paradigm shift in the permit review process, which places a greater emphasis on developing standards prior to permit submittal, staff would revisit the administrative procedures section of the Zoning Ordinance with the aim of reducing the number of items which require public review 4. Staff would separately explore repurposing existing committees (i.e., Site and Architectural Review Committee) to focus on the creation of standards and/or creating a committee dedi cated to this effort pulling from architects, engineers, and stakeholders who were engaged with advising on standards created in the Phase 1.

3. Comprehensive Zoning Code Update : Building on the Phase 1 efforts, Phase 2 will include a more comprehensive zoni ng code update, aimed at implementing the General Plan and Housing Element following its adoption, recent legislative updates, and addressing work plan items of the Council which includes the following items:

o Objective Design Standards
o Density Bonus Ordinance
o Inclusionary Housing Ordinance
o Camping Ordinance
o SB 9 Ordinance

4 Some changes to the permit process for projects in the P-D and C-PD zoning ordinances are anticipated to occur as part of the Phase 1 update.
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Objective Standards Update Page 9 of 10
o Conformance with recent 2021 State adopted legislation o ADU Ordinance (amnesty, short term rentals)

FISCAL IMPACT
The current contract with Raimi + Associates has a remaining balance of $65,000 in SB2 Grant Funds5. City staff also request ed up to $600,000 in authorized funding from the City Council as part of the mid-year budget . From this total, staff would hire a consultant to help in the preparation of Objective Standards (as outlined in Phase 1) and provide support for public meetings, and review and refinement of staff prepared standards, and hire a contract planner to back-fill day-to-day activities. At this time, staff is seeking authorization to utilize $315,000 of the available and approved funding for the Objective Standards update and $200,000 for the contract planner for a total of $515,000.

NEXT STEPS
Upon approval of the draft Resolution, City staff would distribute the RFP for thirty -days.

City staff would review and select from the consultants identified and begin the work effort as soon as possible. Understanding Phase 1 needs to be completed by the end of 2023, City staff would intend to have draft documents prepared by Fall 2022 and presented to the Planning Commission a nd City Council towards the end of the year.

Separately, City staff would contact local planning firms that provide staffing support (e.g., Metropolitan Planning Group) and interview potential contract planners who could support day-to-day operations.

ALTERNATIVES

1. Complete outstanding work under the existing contract with Raimi + Associates and direct staff to create new zoning districts and prepare new development standards for mixed -use, multi -family residential, and small -lot single -family residential development with limited public engagement.

2. Evaluate a single-source contract with Raimi + Associates given the limited time to prepare the updates.

3. Release a Request for Qualifications (RFQ) for the Phase 1 update understanding the limited role of the consultant to support City staff and facilitate public meetings and consider release of an RFP for the Phase 2 effort early next year.

4. Revise the Request for Proposals (RFP) for the Objective Standards consultant to include both Phase 1 and Phase 2 activities.

5 The remaining $65,000 in SB2 Grant funding must be expended by the end of 2022 for all invoices to be submitted by the 2023 deadline.
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Objective Standards Update Page 10 of 10
Prepared by:

Stephen Rose, Senior Planner
Reviewed by:

Rob Eastwood, Community
Development Director
Attachment:
a. Draft Resolution
b. Draft Request for Proposals
c. Draft Request for Qualifications
d. April 2, 2019 - City Council Report
e. Consultant Services Agreement - Raimi & Associates
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Approved by:

Angelique Gaeta, Assistant City Manager

RESOLUTION NO. ______________

RESOLUTION OF THE CITY COUNCIL OF TH E CITY OF CAMPBELL AUTHORIZING

ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR (A) CONSULTANT

SERVICES TO SUPPORT COMPLETION OF OBJECTIVE STANDARDS AND A

ZONING ORDINANCE UPDATE TO SUPPORT IMPLEMENTATION OF THE GENERAL PLAN AND HOUSING ELEMENT UPDATE ; (B) ISSUANCE OF A

REQUEST FOR QUALIFICATIONS (RFQ) FOR CONTRACT SERVICES TO PROVIDE

PLANNING REVIEW AND PROCESSING OF LAND USE APPLICATIONS AND PERMITS; AND (C) AUTHORIZING THE CITY MANAGER TO EXECUTE A

CONTRACT WITH THE SELECTED SERVICE PROVIDERS FOR A ONE YEAR TERM IN AN AMOUNT NOT TO EXCEED $515,000 FOR BOTH CONTRACTS
WHEREAS, in response to California’s housing crisis, several state laws have been amended or enacted with the intent to stimulate housing production by streamlining permit processes and making it harder for communities to deny or reduce the density of housing projects that meet objective General Plan and zoning requirements; and

WHEREAS, the SB2 (Building Homes and Jobs Act) established a Planning Grants Program (PGP) to provide up to $160,000 in grant funding to cities like the City of Campbell that desire to help increase the supply of affordable homes in California; and

WHEREAS, approximately $ 65,000 of the SB2 Grant Funds remain and the Council separately authorized up to $600,000 in funding to be encumbered in FY2022 and to be spend through FY 2023 to hire a housing consultant; and

WHEREAS, the City Council has reviewed and accept ed the draft RFP and found it to include the appropriate tasks needed to assist the Community Development Department to create objective development standards and improve processes that will accelerate the production of housing; and

WHEREAS, the City Council has reviewed and accepted the draft RFQ and found it appropriate for the selection of a contract planner to support department operations for a one-year term; and

WHEREAS, the City Council authorizes a combined total of $515,000 for both contracts; and

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Attachment: Draft Resolution (Objective Standards Update)

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby authorizes issuance of a Request for Proposals (RFP) for (a) consultant services to support completion of objective standards and a zoning ordinance update to support implementation of the General Plan and Housing Element update ; (b) issuance of a Request for Qualifications (RFQ) for contract services to provide planning review and processing of land use applications and permits; and (c) authorizing the City Manager to execute contracts with the selected service providers for a one year term in an amount not to exceed a combined total of $515,000 for both contracts.

PASSED AND ADOPTED this ____ day of _____, 2022, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

APPROVED:

_____________________
Paul Resnikoff, Mayor
ATTEST:

_________________________
Dusty Christopherson, City Clerk

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Attachment: Draft Resolution (Objective Standards Update)

REQUEST FOR PROPOSALS

Objective Standards Update

April 20, 2022

City of Campbell
Community Development Department
70 N. First Street
Campbell, CA 95008

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Attachment: Draft Request for Proposals (Objective Standards Update)

Table of Contents

Overview ......................................................................................................................................... 4 Preliminary Scope of Work ............................................................................................................ 5 Project Approach ........................................................................................................................ 5 Staff Coordination ....................................................................................................................... 5 Meeting Attendance and Community Facilitation ...................................................................... 5 Deliverables ................................................................................................................................ 5 Tasks ........................................................................................................................................... 6 Project Funding ............................................................................................................................. 10 Desired Qualifications .................................................................................................................. 10 Submittal Information ................................................................................................................... 10 Minimum Eligibility Requirements .......................................................................................... 10 Submittal Requirements ............................................................................................................ 10 Submittal Deadline and Instructions ......................................................................................... 12 Consultant Selection Process ........................................................................................................ 12 Short List Selection Process.................................................................................................. 12 Finalists Invited for Interview ............................................................................................... 12 Selection Criteria .................................................................................................................. 13 Additional Information ................................................................................................................. 14 Project Schedule............................................................................................................................ 15 Insurance Requirements ................................................................................................................ 16

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Attachment: Draft Request for Proposals (Objective Standards Update)

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Attachment: Draft Request for Proposals (Objective Standards Update)

Overview

In response to California's housing crisis, several state laws (e.g., Gov. Code §65589.5, Housing Accountability Act) have recently been amended or enacted with the intent to stimulate housing production by streamlining permit processes and making it diffi cult for communities to deny or reduce the density of housing projects that meet objective General Plan and zoning requirements.

The new and amended legislation affects development, long range planning, and decision-making in Campbell and requires the City to change the way it processes housing development applications.

The primary goal for this project is to create objective design and development standards that will help to streamline approval processes and provide more certainty to applicants, decision makers, residents, and the general public. To accomplish this, the City seeks to establish Citywide development standards which would subsume and supersede those standards contained in the City’s various area plans and policy documents.

Given the diverse expectations of the community, and number of area plans involved, significant public outreach efforts will be required, as well as series of community meetings and workshops with key stakeholders and a task -force/sub-committee of the Planning Commission o r City Council.

To undertake this effort, the City seeks to hire a consultant experienced with public engagement as well as the development with expertise in architecture and design. While staff would intend to take the lead in creation of new Citywide s tandards for small-lot single-family, multi-family, and mixed-use development projects, the selected consultant will be required to assist with public meetings/workshops/coordination, reverse engineering supported project examples based on public feedback, vet development standards (running test fit cases as needed), and assist with preparing illustrations and graphics to support the text.

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Attachment: Draft Request for Proposals (Objective Standards Update)

Preliminary Scope of Work

The following preliminary scope of work is presented as an initial outline to help the consultants gauge the minimum level of work requested and to submit a realistic project proposal. If the consultant identifies opportunities to improve the required scope of work leading to a stronger more fu nctional planning document (s), the consultant is encouraged to submit proposals for alternative options.

Project Approach
• Determine if the preliminary scope of work includes the steps necessary to prepare the Housing Element update as described in the ‘Overview’. You are encouraged to include additional steps and options so long as it results in a stronger planning product. • Review the preliminary project schedule and amend it, if it is determined that a revised schedule will achieve an improved outcome.

Staff Coordination
• Facilitate weekly conference calls (~30 min between the City and Consultant Project Manager).

Meeting Attendance and Community Facilitation
• Attend one (1) kick-off meeting with staff.
• Facilitate a minimum of three (3) community meetings. • Facilitate a minimum of three (3) stakeholder meetings. • Facilitate a minimum of three (3) taskforce/sub-committee meetings. • Prepare to actively participate in up to five (5) Planning Commission meetings and six (6) City Council meetings. (Plan to attend, present, and prepare reports for additional meetings as an optional task). The cost for each meeting should be priced out individually in the event a fewer or greater number of meetings are required.

Deliverables
• Kick-Off Meeting Agenda
• Community Outreach Plan
• Public Meeting Materials
• Stakeholder Engagement/Workshop Materials
• Sub-Committee Orientation Materials

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Attachment: Draft Request for Proposals (Objective Standards Update)

Note: All products noted with an asterisk shall be provided in Word and PDF format.

Tasks1

A. Project Kick Off . Consultant will attend a kickoff meeting with City staff to discuss expectations, general goals, resources, and schedule for the project. ✓ Deliverable: Kick-Off Meeting Agenda
B. Community Outreach Plan Preparation. Following the project kick-off meeting, consultant shall schedule a meeting with staff to outline the approach to community and stakeholder engagement/participation.
✓ Deliverable: Community/Stakeholder Outreach and Engagement Plan ✓ Deliverable: Draft Community Survey including project examples at densities being studied by the Housing Element and General Plan
C. Attend City Council Meeting #1. Consultant will attend a meeting introducing the team , explaining the process, and soliciting direction from the City Council. ✓ Deliverable: Attendance and public speaking role
D. Attend Planning Commission Meeting #1. Consultant will attend a meeting introducing the team, explaining the process, and direction given by the City Council to the Planning Commission.
✓ Deliverable: Attendance and public speaking role
E. Facilitate Sub-Committee Meeting #1. Consultant will facilitate a sub-committee meeting which will serve to:

1. Educate the public on the purpose of the update.

2. Solicit feedback from the public on the development of objective standards for the community.
✓ Deliverable: Community Meeting & Related Presentation/Informational Materials ✓ Deliverable: Community Survey including project examples at densities being studied by the Housing Element and General Plan
✓ Deliverable: Meeting summary.

F. Facilitate Community Meeting #1. Consultant will facilitate a community meeting which will serve to:

1. Educate the public on the purpose of the update.

1 In response to COVID-19 the consultant should be prepared for meetings to be held virtually, in-person, or in a hybrid (in-person and virtual) format.

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Attachment: Draft Request for Proposals (Objective Standards Update)

2. Solicit feedback from the public on the development of objective standards for the community.
✓ Deliverable: Community Meeting & Related Presentation/Informational Materials ✓ Deliverable: Community Survey including project examples at densities being studied by the Housing Element and General Plan
✓ Deliverable: Meeting summary.

G. Facilitate Stakeholder Meeting #1. Consultant will facilitate a stakeholder meeting which will serve to:

1. Educate stakeholders on the purpose of the update.

2. Solicit feedback from the stakeholders on the development of objective standards for the community.
✓ Deliverable: Stakeholder Meeting & Related Presentation/Informational Materials ✓ Deliverable: Stakeholder Survey including project examples at densities being studied by the Housing Element and General Plan
✓ Deliverable: Meeting summary.

H. Coordinate with Staff on City Council Meeting #2. Consultant will prepare a memorandum summarizing findings from the first community, stakeholder, and sub-committee meetings to the City Council. This meeting will serve to be ‘direction setting’ prior to preparation of the Administrative Draft and may be held as a joint meeting with the Planning Commission. ✓ Deliverable: Meetings summary and write-up for inclusion in staff prepared report. ✓ Deliverable: Draft development standards from preferred project examples based on survey results.

I. Assist in the Preparation of an Initial Draft. Staff will prepare an initial draft of Citywide standards for small -lot single -family, multi-family residential, and mixed -use development.

Consultant will identify issues, assist in the preparation of illustrations to support the text, and run test fit case-studies on an as needed basis.
✓ Deliverable: Edits to Initial Draft & Supportive Illustrations ✓ Deliverable: Test fit studies as needed
J. Facilitate Sub-Committee Meeting #2. Consultant will facilitate a sub-committee meeting which will serve to:

1. Solicit feedback from the sub-committee on the Initial Draft of Citywide Development Standards.
✓ Deliverable: Sub-Committee Meeting & Related Presentation/Informational Materials ✓ Deliverable: Meeting summary.

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Attachment: Draft Request for Proposals (Objective Standards Update)

K. Facilitate Community Meeting #2. Consultant will facilitate a community meeting which will serve to:

1. Solicit feedback from the public on the Initial Draft of Citywide Development Standards. ✓ Deliverable: Community Meeting & Related Presentation/Informational Materials ✓ Deliverable: Meeting summary.

L. Facilitate Stakeholder Meeting #2. Consultant will facilitate a stakeholder meeting which will serve to:

1. Solicit feedback from the stakeholders on the Initial Draft of Citywide Dev elopment Standards.
✓ Deliverable: Stakeholder Meeting & Related Presentation/Informational Materials ✓ Deliverable: Meeting summary.

M. Assist in the Preparation of an Administrative Draft. Staff will prepare an administrative draft of Citywide standards for small-lot single-family, multi-family residential, and mixed-use development based on feedback to date. Consultant will identify issues, assist in the preparation of illustrations to support the text, and run test fit case-studies on an as needed basis. ✓ Deliverable: Edits to Administrative Draft & Supportive Illustrations ✓ Deliverable: Test fit studies as needed
N. Attend & Present at Planning Commission Meeting #2. Consultant will attend and present findings at a meeting with the Planning Commission.
✓ Deliverable: Attendance and public speaking role
✓ Deliverable: Meetings summary and write-up for inclusion in staff prepared report.

O. Attend & Present at City Council Meeting #3. Consultant will attend and present findings at a meeting with the City Council.
✓ Deliverable: Attendance and public speaking role
✓ Deliverable: Meeting summary and assist prepare materials responsive to Planning Commission feedback or questions.

P. Facilitate Sub-Committee Meeting #3. Consultant will facilitate a sub-committee meeting which will serve to:

1. Solicit feedback from the sub-committee on the Administrative Draft of Citywide Development Standards.
✓ Deliverable: Sub-Committee Meeting & Related Presentation/Informational Materials ✓ Deliverable: Meeting summary.

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Q. Facilitate Community Meeting #3. Consultant will facilitate a community meeting which will serve to:

1. Solicit feedback from the public on the Administrative Draft of Citywide Development Standards.
✓ Deliverable: Community Meeting & Related Presentation/Informational Materials ✓ Deliverable: Meeting summary.

R. Facilitate Stakeholder Meeting #3. Consultant will facilitate a stakeholder meeting which will serve to:

1. Solicit feedback from the stakeholders on the Administrative Draft of Citywide Development Standards.
✓ Deliverable: Stakeholder Meeting & Related Presentation/Informational Materials ✓ Deliverable: Meeting summary.

S. Assist in the Preparation of a Final Draft. Staff will prepare a final draft of Citywide standards for small -lot single -family, multi -family residential, and mixed -use development based on feedback to date. Consultant will identify issues , assist in the preparation of illustrations to support the text, and run test fit case-studies on an as needed basis. ✓ Deliverable: Edits to Final Draft & Supportive Illustrations ✓ Deliverable: Test fit studies as needed
T. Attend & Present at Planning Commission Meeting # 3 to #5 . Consultant will attend and present findings at a meeting with the Planning Commission ✓ Deliverable: Attendance and public speaking role
✓ Deliverable: Meetings summary and write-up for inclusion in staff prepared report.

U. Attend & Present at City Council Meeting # 4 to #6 . Consultant will attend and present findings at a meeting with the City Council
✓ Deliverable: Attendance and public speaking role
✓ Deliverable: Meeting summary and assist prepare materials responsive to Planning Commission feedback or questions.

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Project Funding

• Cost proposals that stay within the City’s $315,000 available through SB2 ($65,000) and City funding ($250,000) are expected with optional items being itemized in addition to this amount. In terms of budgeting, it should be noted that final invoices for SB2 grant funding must be submitted to HCD for reimbursement by September 30, 2022.

Desired Qualifications

The ideal consulting firm would include the following disciplines and attributes:
• A focus on policy development, city planning, and community facilitation. • A highly organized and responsive team who listens to, partners with, and is passionate about collaboration with city staff, decision makers, and the community. • A strategic project manager with substantial experience and success in community education, visioning, and public relations.
• Talented writers, illustrators, and that can prepare user -friendly and graphically enriched presentations, maps, diagrams.
• Experience creating programs that expedite the processing of projects.

Submittal Information

Minimum Eligibility Requirements

Eligible firms shall be those with experience in land use planning, and community facilitation related to the major components of this Request for Proposals. Experience preparing Objective Standards for jurisdictions in California a plus.

Submittal Requirements

Proposals must contain the following information listed in the following order:

1. Cover Letter. Please include a cover letter stating project interest which includes:
• A statement describing why your firm is qualified to complete the project and perform the work required in a responsive manner.
• A description of the anticipated interaction between consultant and City.

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• Identification of the project manager and main point of contact.

2. Review of Preliminary Scope of Work. Review the preliminary scope of work and provide comments, suggested modifications, changes and/or additions as appropriate.

3. Review of Preliminary Project Schedule . Review the preliminary project schedule and provide comments, suggested modifications, changes and/or additions as appropriate.

Indicate resources that will be allocated to each major task to meet this schedule, and discuss your firm’s flexibility and record in “catching up” if milestone dates are not met. Discuss your firm’s commitments to other projects in the time frame coinciding with this project.

4. Qualifications and Capabilities . Provide a detailed discussion of the qualifications and experience of the Project Manager that would be assigned to this project. Provide additional information regarding the qualifications and experience of all others that will be assigned to work on the project team. Please submit resumes of only those individuals that will actually be assigned to work on the project. Indicate how your firm’s resources will work together to complete this project. An organizational chart is recommended.

5. Subconsultants. Identify any subconsultants your firm will utilize to complete this project.

Briefly describe your firm’s past experience, working relationship and involvement in joint projects with these subconsultants.

6. Related Project Experienc e. Describe your firm’s Project Manager’s past performance on similar projects, including coordinating the work of subconsultants. Provide locations, description of work, work samples or links to samples, completion dates, and value of contracts. Address your firm’s recor d of meeting schedules and controlling costs . Provide an explanation gauging how successful implementation of the referenced project experience has been in realizing the municipality’s goals.

7. Sample Products. Gaining an understanding of the products prepared by the consulting firm is important for the evaluation committee. Please provide PDF files on a memory stick (or internet links) to no more than three comparable documents prepared by the consulting firm.

8. Project Team Consistency. Explain how you can guarantee that the project team members will be accessible and able to complete the project without change.

9. References. Include name, address and phone number for a minimum of three (3) references you prepared similar projects.

10. Fee Estimate. Submit a fee estimate for each task outlined in the preliminary Scope of Work.

Provide a breakdown of the fee for each task showing the estimated hours of each project staff member assigned to the task and the associated fee for that pr oject staff member or subconsultant. Also provide hourly rate schedules for all key project staff, including subconsultants.

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11. Insurance Coverage. Identify carriers, A.M. Best ratings, types and limits of insurance carried by your firm. Provide a st atement verifying that your firm meets or will meet the insurance requirements.

12. Additional Information. Please provide a list of contracts/agreements terminated for convenience or default within the past three years, if any. List any litigation that now affects or may affect in the future the firm’s ability to perform.

Submittal Deadline and Instructions

The submittal should be prepared in 8 ½” x 11” format using a 12-point font size for the text. PDF files on a memory stick (or internet links). Please do not submit information that must be returned.

Proposals must be received no later than 5:00 p.m., May 20 , 2022, and delivered to the City Contact:

Stephen Rose, Senior Planner
Community Development Department
City of Campbell
70 N. First Street,
Campbell, California 95008

Questions related to the Request for Proposals (RFP) must be submitted in writing and/or via email to [email protected].

Consultant Selection Process

Short List Selection Process

A review committee will evaluate all responses to the Request for Proposals that meet the submittal requirements and the submittal deadline. Those submittals that do not meet the submittal requirements or the deadline will not be considered.

A preliminary ranking of consultant firms will be developed based on a review of each respective applicant’s Proposal. Based on this ranking, a short list of consultants will be established, and contacted in writing for interviews.

Finalists Invited for Interview

One interview with each of the top-ranking firms will be held to establish the fina l ranking.

Approximately twenty (20) minutes will be allowed for presentations and no more than thirty (30) minutes for q uestions by the selection group . The consultant’s proposed Project Manager must lead the presentation.

1. A selection group of city staff / decision makers will evaluate the finalists.

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2. Presentations should focus on the consultant ’s initial ideas for addressing the objective standards update. Other factors that sh ould be discussed include the project team’s relevant experience, project approach, philosophy, and decision-making processes. The selection team may ask questions related to the proposed coordination and communication between the City and consultant and the consultant’s ability to complete projects on time and on budget.

3. Final ranking of consultants will be based on the submitted proposal, the interview, and the results of reference checks. The City will proceed with negotiating a contract with the highest- ranked consultant. If the City and the consultant cannot reach ag reement in the negotiation, the City will terminate negotiation and, at its option, negotiate with the next-ranked consultant.

4. Upon completion of negotiations, City staff will recommend approval of the agreement to the City Council to formerly award th e contract. The City’s consultant contract template is available upon request.

Selection Criteria

The following selection criteria will be used to rank both the Proposal and interview of the finalists.

1. Responsiveness to the issues identified in the RFP.

2. Familiarity with the challenges presented by the project.

3. Technical skills and expertise of the firm and their ability to manage a team of subconsultants to produce a complete and coordinated set of documents required by this project.

4. Relevant experie nce and demonstrated ability to complete a similar project in difficult communities.

5. Proven ability to complete all phases of a project within the budget and aggressive work schedule established by past clients.

6. Reputation for personal and professional integrity and competence, and key personnel’s professional background, caliber and availability for this project.

7. Qualifications and experience of proposed subconsultants identified for this project.

8. Experience of lead consultant and subconsultant working together as a team (if applicable).

9. Familiarity with and proximity to the City of Campbell.

10. Review of firm’s current, and projected workload in the time frame coinciding with this project.

11. Ability to communicate clearly and concisely.

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Additional Information

The City reserves the right to accept or reject any or all Request for Proposals, or to alter the selection process in any way, to postpone the selection process for its own convenience at any time, and to waive any defects in the Reques t for Proposals. The City also reserves the right to accept or reject any individual subconsultant that a candidate proposes to use. This RFP and the interview process shall in no way be deemed to create a binding contract or agreement of any kind between the City and the candidate. The City’s standard form of consultant agreement will form the basis of the contract between the parties.

Each candidate submitting a proposal acknowledges and agrees that the preparation of all materials for submittal to the City and all presentations, related costs and travel expenses are at the candidate’s sole expense and the City shall not, under any circumstances, be responsible for any cost or expense incurred by the candidate. In addition, each candida te acknowledges and agrees that all documentation and/or materials submitted with the RFP shall remain the property of the City.

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Project Schedule

The project schedule has been conceptually prepared to provide opportunities to conduct community meetings, stakeholder workshops and public hearing opportunities that will allow sufficient opportunity to conduct a public involved planning process.

4/19/22 City Council Meeting #0 (Approving RFP)2
4/20/22 Release of RFP/
5/20/22 Consultant Interview/Selection/Contract (30 days)2 Start of Consultant Services
May to July 2022
Project Kick-Off Meeting (15-days)
Community Outreach Plan Preparation
City Council Meeting #1
Planning Commission Meeting #1
Sub-Committee Meeting #1
Community Meeting #1
Stakeholder Meeting #1
City Council Meeting #2
Late July 2022 Staff Prepares Initial Draft
Consultant/Staff review
July to August 2022
Sub-Committee Meeting #2
Community Meeting #2
Stakeholder Meeting #2
August to September 2022 Staff Prepares Administrative Draft Consultant/Staff Review
September to October 2022
Planning Commission Meeting #2
City Council Meeting #3
Sub-Committee Meeting #3
Community Meeting #3
Stakeholder Meeting #3
October to November 2022 Staff Prepares Final Draft
Consultant/Staff review
November to December 2022 Planning Commission Meeting #3 to #5 City Council Meeting #4 to #6 (Adoption)

2 Dates in italics provided for reference only.

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Insurance Requirements

CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to properties, which may arise from, or in connection with, the performance of the work hereunder by the CONSULTANT, his agents, representatives, employees, or sub -consultants. The cost of such insurance sh all be included in the CONSULTANT’s fee.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office form number GL 0002 (Ed. 1/96) covering Commercial General Liability and Insurance Services Office form number GL 0404 covering Broad Form Commercial General Liability; or Insurance Services Office Commercial General Liability coverage (“occurrence” form CG 0001), including X, C, U (explosion, collapse, underground).

2. Insurance Services Office form number CA 0001 (Ed. 12/93) covering Automobile Liability, code 1 “any auto”, or code 2 “owned autos” and endorsement CA 0025.

Coverage also to include code 8 “hired autos” and code 9 “non owned” autos.

3. Workers’ Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance.

4. Errors and Omissions Liability insurance appropriate to the CONSULTANT’s profession.

B. Minimum Limits of Insurance

CONSULTANT shall maintain limits no less than:

1. Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

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3. Workers’ Compensation and Employers Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

4. Errors and Omissions Liability: $1,000,000 per occurrence.

C. Deductibles and Self-Insured Retentions
Any deductibles of self-insured retentions must be declared to, and approved by, the CITY.

At the options of the CITY, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the CITY, its officials, employees, agents, and contractors; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses in an amount specified by the CITY.

D. Other Insurance Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages

a. The CITY, its officials, employees, agents, and contractors are to be covered as an additional insureds as respects: liabil ity arising out of activities performed by, or on behalf of, CONSULTANT; products and completed operations of the CONSULTANT; premises owned, leased, or used by the CONSULTANT; or automobiles owned, leased, hired, or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officials, employees, agents, and contractors.

b. The CONSULTANT’s insurance coverage shall be the primary insurance as respects the CITY, its officials, employees, agents, and contractors. Any insurance or self -insurance maintained by the CITY, its officials, employees, agents, or contractors shall be excess of the CONSULTANT’s insurance shall not contribute with it.

c. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the CITY, its officials, employees, agents, or contractors.

d. Coverage shall state that CONSULTANT’s insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s ability.

2. All Coverages

Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, or reduced in limits except aft er thirty (30) days’ prior written notice has been given to the CITY.

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E. Acceptability of Insurers

Without limiting Consultant's indemnification provided hereunder, Consultant shall take out and maintain at all times during the life of this contract, up to the date of acceptance of the work by the City, the policies of insurance listed in Article 9.2 of this Agreement.

Insurance is to be issued by an issuer with a current A.M. Best Rating of A:VII and be authorized to transact business in the State of California, unless otherwise approved by the City.

F. Verification of Coverage

CONSULTANT shall furnish the CITY with certificates of insurance and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

Copies of all the required ENDORSEMENTS shall be attached to the CERTIFICATE OF INSURANCE, which shall be provided by the CONSUL TANT’s insurance company as evidence of the stipulated coverages. This proof of insurance shall then be mailed to:

CITY OF CAMPBELL
Community Development Department
70 North First Street
Campbell, CA 95008-1423

G. Subconsultants

CONSULTANT shall include all subconsultants as insureds under its policies or shall obtain separate certificates and endorsements for each subconsultant.

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REQUEST FOR QUALIFICATIONS

Contract Planning Services

April 20, 2022

City of Campbell
Community Development Department
70 N. First Street
Campbell, CA 95008

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Table of Contents

Overview ......................................................................................................................................... 3 Project Funding ............................................................................................................................... 4 Desired Qualifications .................................................................................................................... 4 Submittal Information ..................................................................................................................... 4 Minimum Eligibility Requirements ............................................................................................ 4 Submittal Requirements .............................................................................................................. 4 Submittal Deadline and Instructions ........................................................................................... 5 Consultant Selection Process .......................................................................................................... 6 Short List Selection Process.................................................................................................... 6 Finalists Invited for Interview ................................................................................................. 6 Selection Criteria .................................................................................................................... 6 Additional Information ................................................................................................................... 7 Insurance Requirements .................................................................................................................. 8

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Overview

The City of Campbell is looking for professional planning consulting firms with extensive experience providing contract staffing services for similar planning departments in California. The City will select a qualified firm to provide temporary staffing services at the Assistant-Associate Planner level. The selected firm will provide in-person planning staff on an as-needed basis for a one-year contract period. Based on the qualifications presented in the response to this RFQ, the City will select the firm that is best able to provide the planning services needed.

Planning services required will include the following tasks:

1. Provide general planning-related development review and project management services for the City on a case-by-case basis.

2. Provide support for the Planning Division and hold regular office hours at assigned times and dates.

3. Assist with performing plan check services to ensure permit compliance with the Zoning Code, prior entitlements, conditions of approval, and CEQA mitigation measur es, as needed.

4. Coordinate with applicants and schedule meetings, as needed.

5. Organize and maintain planning files.

6. Review and analyze assigned development applications submitted.

7. Prepare public hearing notices for assigned projects, as needed.

8. Prepare agenda -ready staff reports, findings of fact, and conditions of approval with associated resolutions or ordinances.

9. Present assigned current planning projects at public hearings before the City's Site and Architectural Review Committee, Planning Commission, and City Council as needed.

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Project Funding

Cost proposals that stay within the City’s $200,000 identified for consultant services are expected with optional services being itemized in addition to this amount. This funding is expected to cover up to one-year of services at an hourly billing rate that accommodates an approximately 30 to 40 hour work week.

Desired Qualifications

Education and Experience: Graduation from an accredited university or college with a degree in planning or a related field. Two years of professional planning experience performing duties similar to Assistant Planner with the City of Campbell.

Knowledge of: Principles, objectives and procedures of municipal planning, urban design, and zoning, environmental review processes, and planning legislation. Applicable laws related to sub- division, annexation, zoning and land use.

Ability to: Conduct independent research and report preparation; accurately interpret planning and zoning maps, aerial photos, architectural design plans and precise construction drawings; Perform complex planning work requiring independent judgment.

Possession of: Membership in the American Planning Association is desirable.

Submittal Information

Minimum Eligibility Requirements

Eligible firms shall be those with extensive experience providing contract staffing services in California for the services outlined by this Request for Qualifications.

Submittal Requirements

Proposals must contain the following information listed in the following order:

1. Cover Letter. Please include a cover letter stating project interest which includes:
• A statement describing why your firm is qualified to provide the services requested. • A description of the anticipated interaction between consultant and City.

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• Identification of the project manager and main point of contact.

4. Qualifications and Capabilities . Provide a detailed discussion of the qualifications and experience of the planner(s) that would be assigned to this service.

6. Related Project Experienc e. Describe your firm’s pa st performance providing contract staffing services. Provide locations, contacts, and value of contracts. Address your firm’s record of coordinating staffing and controlling costs.

9. References. Include name, address and phone number for a minimum of three (3) references which received contract staffing services from your company.

10. Fee Estimate. Submit hourly rate schedules for identified staff.

11. Insurance Coverage. Identify carriers, A.M. Best ratings, types and limits of insurance carried by your firm. Provide a statement verifying that your firm meets or will meet the insurance requirements.

12. Additional Information. Please provide a list of contracts/agreements terminated for convenience or default within the past three years, if any. List any litigation that now affects or may affect in the future the firm’s ability to perform.

Submittal Deadline and Instructions

The submittal should be prepared in 8 ½” x 11” format using a 12-point font size for the text. PDF files on a memory stick (or internet links). Please do not submit information that must be returned.

Proposals must be received no later than 5:00 p.m., May 20 , 2022, and delivered to the City Contact:

Stephen Rose, Senior Planner
Community Development Department
City of Campbell
70 N. First Street,
Campbell, California 95008

Questions related to the Request for Proposals (RFP) must be submitted in writing and/or via email to [email protected].

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Consultant Selection Process

Short List Selection Process

A review committee will evaluate all responses to the Request for Qualifications that meet the submittal requirements and the submittal deadline. Those submittals that do not meet the submittal requirements or the deadline will not be considered.

A preliminary ranking of consultant firms will be developed based on a review of each respective applicant’s qualifications. Based on this ranking, a short list of consultants will be established, and contacted in writing for interviews.

Finalists Invited for Interview

One interview with each of the top-ranking firms will be held to establish the fina l ranking.

Approximately twenty (20) minutes will be allowed for presentations and no more than thirty (30) minutes for questions by the selection group. The consultant must lead the presentation.

1. A selection group of city staff / decision makers will evaluate the finalists.

3. Final ranking of consultants will be based on the submitted proposal, the interview, and the results of reference checks. The City will proceed with negotiating a contract with the highest- ranked consultant. If the City and the consultant cannot reach agreement in the negotiation, the City will terminate negotiation and, at its option, negotiate with the next-ranked consultant.

4. Upon completion of negotiations, City staff will recommend approval of the agreement to the City Council to formerly award the contract. The City’s consultant contract template is available upon request.

Selection Criteria

The following selection criteria will be used to rank both the Proposal and interview of the finalists.

1. Responsiveness to the issues identified in the RFQ.

2. Technical skills and expertise of the firm in providing staffing services.

3. Relevant experience and demonstrated ability to provide staffing services consistent with the objectives of this RFQ.

4. Reputation for personal and professional integrity and competence, and key personnel’s professional background, caliber, and availability for this project.

5. Qualifications and experience of proposed staff identified for this project.

6. Familiarity with and proximity to the City of Campbell.

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Additional Information

The City reserves the right to accept or reject any or all Request for Qualifications, or to alter the selection process in any way, to postpone the selection process for its own convenience at any time, and to waive any defects in the Request for Qualifications. The City also reserves the right to accept or reject any individual subconsultant that a candidate proposes to use. This RFQ and the interview process shall in no way be deemed to create a binding contract or agreement of any kind between the City and the candidate. The City’s standard form of consultant agreement will form the basis of the contract between the parties.

Each candidate submitting a proposal acknowledges and agrees that the preparation of all materials for submittal to the City and all presentations, related costs and travel expenses are at the candidate’s sole expense and the City shall not, under any circumsta nces, be responsible for any cost or expense incurred by the candidate. In addition, each candidate acknowledges and agrees that all documentation and/or materials submitted with the RF Q shall remain the property of the City.

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Insurance Requirements

CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to properties, which may arise from, or in connection with, the performance of the work hereunder by the CONSULTANT, his agents, representatives, employees, or sub -consultants. The cost of such insurance shall be included in the CONSULTANT’s fee.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office form number GL 0002 (Ed. 1/96) covering Commercial General Liability and Insurance Services Office form number GL 0404 covering Broad Form Commercial General Liability; or Insurance Services Office Commercial General Liability coverage (“occurrence” form CG 0001), including X, C, U (exp losion, collapse, underground).

2. Insurance Services Office form number CA 0001 (Ed. 12/93) covering Automobile Liability, code 1 “any auto”, or code 2 “owned autos” and endorsement CA 0025.

Coverage also to include code 8 “hired autos” and code 9 “non owned” autos.

3. Workers’ Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance.

4. Errors and Omissions Liability insurance appropriate to the CONSULTANT’s profession.

B. Minimum Limits of Insurance

CONSULTANT shall maintain limits no less than:

1. Commercial General Liability: $ 2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

3. Workers’ Compensation and Employers Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

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4. Errors and Omissions Liability: $1,000,000 per occurrence.

C. Deductibles and Self-Insured Retentions
Any deductibles of self-insured retentions must be declared to, and approved by, the CITY.

At the options of the CITY, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as r espects the CITY, its officials, employees, agents, and contractors; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses in an amount specified by the CITY.

D. Other Insurance Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages

a. The CITY, its officials, employees, agents, and contractors are to be covered as an additional insureds as respects: liability arising out of activities performed by, or on behalf of, CONSULTANT; products and completed operations of the CONSULTANT; premises owned, leased, or used by the CONSULTANT; or automobiles owned, leased, hired, or borrowe d by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officials, employees, agents, and contractors.

b. The CONSULTANT’s insurance coverage shall be the primary insurance as respects the CITY, its officials, employees, agents, and contractors. Any insurance or self -insurance maintained by the CITY, its officials, employees, agents, or contractors shall be excess of the CONSULTANT’s insurance shall not contribute with it.

c. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the CITY, its officials, employees, agents, or contractors.

d. Coverage shall state that CONSULTANT’s insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s ability.

2. All Coverages

Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, o r reduced in limits except after thirty (30) days’ prior written notice has been given to the CITY.

E. Acceptability of Insurers

Without limiting Consultant's indemnification provided hereunder, Consultant shall take

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out and maintain at all times during the life of this contract, up to the date of acceptance of the work by the City, the policies of insurance listed in Article 9.2 of this Agreement.

Insurance is to be issued by an issuer with a current A.M. Best Rating of A:VII and be authorized to transact business in the State of California, unless otherwise approved by the City.

F. Verification of Coverage

CONSULTANT shall furni sh the CITY with certificates of insurance and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

Copies of all the required ENDORSEMENTS shall be attached to the CERTIFICATE OF INSURANCE, which shall be provided by the CONSULTANT’s insurance company as evidence of the stipulated coverages. This proof of insurance shall then be mailed to:

CITY OF CAMPBELL
Community Development Department
70 North First Street
Campbell, CA 95008-1423

G. Subconsultants

CONSULTANT shall include all subconsultants as insureds under its policies or shall obtain separate certificates and endorsements for each subconsultant.

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City
Council
Report

TITLE: Housing Law Compliance

RECOMMENDED ACTION

That the City Council take the following action:

I. Provide direction to staff on the following short-term solutions :

1. Revise the P-D and C-PD ordinances to reference the development standards of the comparable zoning district in order to establish objective development standards.

2. Establish a Site Development Plan process that will allow the creation of development standards consistent with the built environment, based on objective criteria.

3. Create an expedited (ministerial) review process for qualifying SB35 and AB2162 projects.

II. Provide direction to staff on the implementation of the following long-term solutions:

1. Replace all subjective findings with objective findings for all housing development projects.

2. Replace all subjective policies with objective standards for all housing development projects through one of the following implementation methods:
a. Expand the scope of the Envision Campbell General Plan Update. b. Hire a dedicated consultant.
c. Form neighborhood subcommittees to amend their respective area and master plans.

These recommendations are discussed further in this report. After receiving direction from the Council, staff will return with a focused discussion on implementation steps.

PURPOSE
The purpose of this report is to identify short-term (interim) and long-term solutions to bring the City into compliance with State law. This report also includes a brief overview of key legislative changes.

Item: 14
Category: NEW BUSINESS
Meeting Date: April 2, 2019
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LEGISLATIVE SUMMARY
In response to California’s housing crisis, several state laws have recently been amended or enacted with the intent to stimulate housing production by streamlining permit processes and making it harder for communities to deny or reduce the density of housing projects that meet objective General Plan and zoning requirements. The new and amended legislation affects development, long range planning, and decision- making and requires the City to change the way it processes housing development applications. The most critical housing related laws are briefly summarized below 1:

 AB678, SB166, SB167, & AB1515 : Changes to the Housing Accountability Act (Gov. Code §65589.5) make it more difficult for the City to deny or reduce the density of proposed housing and mixed-use projects. Changes to the no net loss statute (Gov. Code §65863) require the City to take action when Housing Element Opportunity Sites are developed with either fewer units or a different income category than shown in the Housing Element.

 AB1505: Restores inclusionary housing policies for rental projects.

 SB35 & AB2162: Provides for an expedited (ministerial) review process as well as CEQA exemptions for qualifying multi-family housing projects when all objective standards are met.

 SB 828: Prohibits the underproduction of housing in a previous RHNA cycle to be used as a justification for determining a lower RHNA share in the next cycle.

DISCUSSION
The above mentioned legislation will involve considerable staff resources to address, over and above the Planning Division’s daily workload. Amending the City’s area plans and zoning requirements to have more “objective” standards will require a great deal of work but will ultimately provide the City with improved tools to make consistent, fair, and legally defensible decisions and provide the public greater clarity and certainty in the development review process.

The recommended implementation actions have been grouped into two categories:
“short-term” and “long-term” approaches. The key differences between short-term and long-term tasks include: 1) the resources/staff time required to complete the task; 2) the anticipated number of hearings/meetings to facilitate the effort; and 3) the expected level of public engagement and participation throughout the process. The estimated time to complete each task is presented under the corresponding approach.

Short-Term Changes : The short-term (interim) approaches are intended to be implemented immediately with more thorough public participation under the long term

1 Accessory Dwelling Unit legislation is being addressed separately. Full copies of the legislative changes have been provided as an attachment (reference Attachment 5). 14 Packet Pg. 169

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workplan. Staff recognizes the paramount importance of public engagement and participation in the planning process; however, failure to act quickly and decisively could result in near term impacts. These short term recommendations are an interim solution as it will take a significant amount of time and funding to bring all of the City’s zoning codes and area plans into compliance with State law.

Short-Term Approach 1: Revise the P-D and C-PD Ordinances to reference the development standards of the comparable zoning district.

While the intent of the P-D and C-PD zoning districts is to allow more flexibility than the existing zoning district for projects that are consistent with site characteristics and create an “optimum quantity and use of open space and good design”, such discretion is inherently inconsistent with newly adopted State laws. Moreover, this flexibility has allowed significant deviations from the development standards of the comparable zoning district (i.e. decreased setbacks and increased floor area ratio) without strongly relating back to the reason the flexibility was provided in the first place (such as creating optimum open space). This approach recognizes that the City has historically referenced the comparable zoning district standards as a “benchmark” for review of new housing projects in the P-D and C-PD zoning districts

2. Under this approach, PD
projects shall also comply with the applicable design guidelines for a particular development type (e.g.,
Design Guidelines for Low-Medium Density Residential
Developments).

Short-Term Approach 2: Establish a Site Development Plan process that will allow the creation of project related development standards consistent with the built environment, based on objective criteria.

This approach would be to allow projects with two or more dwelling units to propose objective standards representative of the built environment. In this regard, the applicant would prepare a neighborhood analysis based on City defined objective criteria used to establish design and development standards that are compatible with the immediate neighborhood. This approach would rely on the built environment to determine the ‘minimum’ and or ‘maximum’ standards (e.g., building height and setbacks) and appropriate design elements, based on existing conditions. Under this approach, staff would confirm conformance to the City approved criteria and the accuracy of the submitted materials; no different than the current City process.

Estimated Time 3: Six-months; consisting of three-months to prepare and review the Zoning Code amendments, one month for Planning Commission review; and two months for two City Council meetings (first and second reading).

Short-Term Approach 3: Create an expedited (ministerial) review process for qualifying SB35 and AB2162 projects.

2 The City’s P-D and C-PD zoning ordinances generally lack identifiable, objective and enforceable development standards.
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If the City were to receive an application for a qualifying project under SB35 and/or AB2162 staff would have a limited time to process the permit request. In response, it may be advisable to create a ministerial review process for application requests which ‘must be approved’, consistent with State legislation. This process would require the preparation of a list of all objective criteria which a qualifying SB35 or AB2162 project would be required to comply. Staff would audit all existing standards from all relevant sources (e.g. area plans, zoning ordinance) for every zoning scenario. Once prepared, this list would serve as the basis for application review.

Estimated Time 4: Six -months; consisting of three-months to prepare the objective standards checklist and the Zoning Code amendments, one month for Plannin g Commission review; and two months for two City Council meetings (first and second reading). Note: This action would not include updating existing findings which would be addressed under a long-term approach.

Long-Term Changes : The stated legislation requires local governments to approve housing development projects with limited discretion. In this regard, the City will need to establish objective development standards and findings that would be applied to all housing development projects. In other words, if the standards and findings are met, the project receives approval. These standards would be contained in the zoning ordinance, subdivision ordinance, and area plans. Recognizing staffing constraints, the City Council may want to consider hiring a consultant to assist in the following long-term solutions

5. The estimated time to complete a task does not include the time to hire a consultant.

Long Term Approach 1: Replace all subjective findings with objective findings for the approval and denial of all housing development projects.

The City’s findings for approval of various development proposals are based on subjective criteria. In order to approve or deny a project within the confines of the law, the following findings, from Government Code § 65589.5(j) should be implemented for certain housing projects: (1) the project would have specific, quantifiable, direct, and unavoidable impacts on public health or safety, based on objective safety standards, policies, or conditions in existence at the time the application was deemed complete; and (2) these impacts cannot be mitigated except by disapproval or reduction in density.

Estimated Time: Four-months; consisting of one-month to prepare and review the Zoning Code amendments, one month for Planning Commission review; and two months for two City Council meetings (first and second reading). Note: This action would not include updating existing standards which would be addressed under a separate long-term workplan item.

4 This timeline, as well as other to follow, does not include City Attorney review 5 The Planning Division is not staffed at a level to facilitate comprehensive updates to the zoning ordinance or General Plan.
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Long Term Approach 2: Replace all subjective standards with objective standards for all housing development projects.

Development projects are reviewed for consistency with the General Plan, the zoning ordinance, and various area plans. Each of these documents contain a variety of goals, objectives, strategies, standards and findings which would need to be reviewed and updated to ensure that they are ‘objective’ and enforceable. In response to State legislation, the City will need to replace all subjective design standards (e.g., “fit in with the neighborhood” with objective standards (e.g. maximum floor area ratio, lot coverage, height, stories) for all housing development projects. This option would likely result in the creation of a new Chapter in the Campbell Municipal Code (specific to new housing projects) and require cross-references between various area plans and the Municipal Code to ensure that the new standards would be enforceable.

While the Housing Accountability Act (HAA) does not define an objective standard, some cities have referenced SB35’s definition in interpreting the HAA. In this regard, an objective standard is one that involves “no personal or subjective judgment by a public official and uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal."

Examples of an objective standard generally include:
 28 foot maximum height measured from finished grade
 40% maximum lot coverage
 45% maximum floor area
 27 units per gross acre

Examples of a subjective standard include:
 “The perceived scale and mass of new homes should be compatible with homes in the surrounding area”
 “The project will aid in the harmonious development of the immediate area”  “The project should complement the surrounding neighborhoods and produce an environment of stable and desirable character”

Performing the level of analysis required to make every standard in the City objective would require an in-depth review of each of the City’s eight area plans, as well as a large portion of the Campbell Municipal Code. While reviewing all existing standards for subjectivity would be challenging, determining how to make a subjective standard “objective” will be particularly difficult given the diverse expectations of the community.

Significant public outreach efforts would be required, likely resulting in a series of community meetings and workshops before reaching a public hearing. Of course, this results in a lengthy update process/duration.

Estimated Time: It is anticipated to take several years to complete this option during which time further changes to the City Code may be required to be in compliance with additional legislation that passes while the effort remains ongoing. Recognizing the time it would take to complete, the City Council could consider which plans or standards 14 Packet Pg. 172

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should be prioritized ahead of others. Further, recognizing the effort could not be completed with current staffing levels, the following implementation methods have been provided for consideration:

 Expand the Scope of the Envision Campbell (General Plan) Update: Objective standards could be included as part of the current Envision Campbell General Plan and Municipal Code updates. This option will require additional funding.

 Hire a Dedicated Consultant: The Council could elect to hire a different consultant to audit and update the City’s development standards; however the scope and the cost of such service would need to be fully understood and considered by the Council in the 2020 Budget. Presently, the proposed budget identifies a $125,000 SB2 grant for this purpose. However, this option is anticipated to cost more than provided for under the grant.

 Form Neighborhood Subcommittees: Given the need for public participation, the City Council could delegate specific tasks to various neighborhood subcommittees to develop their own solutions to their respective area plans.

Under this option, a consultant could be hired and tasked with managing the process and educating neighborhood groups on State limitations (i.e. to not create subjective standards or those which would effectively deny or reduce the density of housing projects). The goal for this option would be to achieve an inclusive process that involves “complete” neighborhood involvement. However, the speed at which updates are developed would then be incumbent on the urgency expressed by the community and their ability to find common ground in their respective subcommittees. The structure in which subcommitees operate would need to be established in order to ensure the neighborhood is entirely engaged.

FISCAL IMPACT
After the dissolution of redevelopment agencies in 2012, there has been very little funding for local jurisdictions to subsidize the cost of providing affordable housing. While SB3, AB571, and AB1568 provide some level of help (e.g., through tax increment financing and tax credits), only SB2 (Building Homes and Jobs Act) provides a permanent source of funding for affordable housing. Under SB2, the City of Campbell is eligible for up to $125,000 in grant funding for activities that expedite planning approvals for housing development. The SB2 funds are non-competitive for qualifying projects and must be expended by 2022

6. While all of the workplan items presented would
qualify for SB2 funds, the maximum $125,000 is anticipated to not cover the projected cost to hire a third-party consultant. Given limited staff resources, the City Council should establish a sufficient budget to complete the required updates.

6 The Notice of Funding Availability (NOFA) will be released in March/April 2019 and the City will have eight (8) months to apply for the non-completive funds. The HCD has preliminarily identified five priority policy areas (e.g., developing objective standards, expediting permit processing, rezoning for additional housing capacity) that would ease access and reporting for the grand funding. 14 Packet Pg. 173

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Prepared by:

Stephen Rose, Associate Planner

Reviewed by:

Paul Kermoyan, Community
Development Director

Approved by:

Brian Loventhal, City Manager

Attachment:

1. 2017 Legislative Session Summary Report

2. Housing Element Opportunity Site Inventory

3. SB35 Eligibility Checklist

4. SB35 Workplan Status Survey

5. Full Text of Legislation
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City
Council
Report

TITLE: Receive Update Regarding Establishment of a Semi -Permanent Parklet Program and Authorize Preparation of an Ordinance Creating the Parklet Program

RECOMMENDED ACTION

That the City Council receive an update on the establishment of a semi -permanent Parklet Program and authorize preparation of an Ordinance to create the Parklet Program.

Executive Summary

This report provides an overview of a proposed “semi-permanent” parklet program1, and responds to the Council’s direction from January 18, 2022, regarding identification of standards and permitting parameters associated with such a program. This report also summarizes feedback from key stakeholders following the public outreach process.

Subject to Council direction , staff will return with amendments to the Campbell Municipal Code to formally establish a semi-permanent program.

Background

During its regular meeting of January 18, 2022, City Council received an update on the Downtown Campbell Temporary Parklet Program. During that meeting , Council provided feedback on the creation of a permanent program where parklets would continue to be allowed in Downtown Campbell as follows:

Number, Location and Size of Parklets
The Council requested standards regarding the allocation, location and size of parklets for current and future businesses, as well as standards for preserving parking stalls fronting non -restaurant businesses. The Council further expressed support for a maximum two-parking stall parklet footprint and directed staff to continue working with community partners on parklet compatibility during downtown events and to provide a timeline for developing the permanent program.

1 Parklets are described as “semi-permanent” as the public right-of-way was and is never intended to have permanent built structures on the road surface, and in the event future projects in the right -of-way require removal of parklets, which will be designed and constructed such that they can be removed in the future.

Item: 12
Category: UNFINISHED BUSINESS
Meeting Date: April 19, 2022
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Design Options, Funding, and Parklet Use Fees
The Council expressed support for pre -approved design-and-build options, and for use of American Rescue Plan Act ( ARPA) funds to subsidize program costs . The Council also expressed support for a requirement that applicants contri bute to permanent parklet costs (i.e., maintenance) through a parklet use fee.

Transition from Temporary to Permanent Parklets
The Council supported establishing a transition period for operators to move from their temporary parklet structures to semi-permanent parklet structures and noted that a three-month transition period within the program would include a deadline for operators to apply for a permanent parklet permit or vacate their temporary parklet location.

Storage of Restaurant Furniture and Equipment
The Council supported operators covering the full cost of storage for their furniture and equipment during construction and installation of their semi-permanent structures as the period to construct and install wa s not anticipated to be long and should be considered a cost of doing business.

At its January 2022 meeting, t he Council also directed staff to draft a resolution extending the temporary program beyond March 31, 2022 , to allow time for development of a permanent program. At its meeting on February 15, 2022, the Council adopted Resolution 12806 extending the temporary program until October 31, 2022.

DISCUSSION

Subsequent to the above direction from Council, City staff prepared proposed design and program parameters for a permanent parkle t program with semi -permanent structures. In addition, staff conducted outreach with key stakeholders, including downtown restaurant owners, the Chamber of Commerce, and the Urban Village Farmers Market, to seek feedback regarding the proposed program.

I. Stakeholder Engagement

Restaurant Owners and Operators

On March 21, staff met with 10 restaurant owners. The restaurant owners , as a group, see a lot of value in parklets and desire to move forward with a semi-permanent parklet program. They also shared that their customers’ habits have changed and they are more willing to dine outside and, in some cases, prefer it.

The owners also requested the City of Campbell (City) hire a contractor to construct all requested semi-permanent parklets to minimize dis ruption to their business operations, mitigate their construction costs, and ensure uniformity in the parklet materials being used by all the operators . They also suggested creating an escrow fund where applicants would contribute to cover their constructi on costs, proportional to the size 12 Packet Pg. 291
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and scope of each applicant’s project. One owner anticipated two years to recoup parklet construction costs.

To minimize disruption to business operations, business owners suggested the construction process occur during the slower part of the year, from after Christmas to before Valentine’s Day ( a seven-week time period). They also suggested construction occur in phases so Downtown Campbell was not completely under construction and restaurants could continue using their t emporary parklets while other parklets were under construction. One operator stated that he could retain staff for at least one month during parklet construction.

Chamber of Commerce

On March 23, 2022 staff met with Chamber of Commerce C hief Executive Officer Ken Johnson who informed staff that the current number and distribution of temporary parklets still enables the Chamber to successfully operate its seasonal festivals in May (Boogie Festival) and October (Oktoberfest). However, the Chamber was con cerned that adding additional parklets would present challenges to these events being successful in the future. The Chamber also suggested parklets complement the look and feel of the downtown environment.

Urban Village Farmers’ Market

On Mach 25, 2022 staff met with the Urban Village Farmers’ Market Association ’s (Association) Operations Manager, Josh Assink, who informed staff that the Campbell Farmers’ Market has co-existed well with the current parklet configuration as it provides enough space for mar ket vendors to operate . However, additional parklets would present challenges as more vendors operate at the Campbell Farmers’ Market during the spring and summer months. Artisan vendors have been relocated to Second Street.

The Association also recommended the creation of parklet spaces with removable traffic barriers so that parklet space not in use during the Farmer’s Market could serve as vendor space . The Association referenced the approach being used in within a two - block section on California Avenue in Palo Alto that is closed to vehicle traffic.

II. Recommended Semi-Permanent Parklet Program

Based on Council direction, stakeholder feedback, and additional research, staff is recommending a semi-permanent parklet program with the following design and program parameters:

Eligibility – Staff recommends parklets be limited to permitted eating and drinking establishments with C-3 Zoning in the Downtown Area and a current business license.

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This eligibility mirrors the existing temporary parklets and does not include stand-alone bars because parklets are extensions of restaurant s or other establishments that sell food and drink, which align with existing outdoor dining standards.

Eligible applicants shall have current business licenses , and any other permits that are in good standing (e.g., Live Entertainment). Applicants subject to pending or active code enforcement action, or permit revocation , action are not eligible to apply until compliance and/or conditions of approval are achieved to the City’s sat isfaction. Proof of a minimum level of general liability and workers’ compensation insurance would be required; with the City as an additional insured party and the operator agreeing to indemnify and hold harmless the City for all losses and/or damages to and/or within the parklet space.

Size and Location of Parklets – Per previous Council direction, each eating and drinking establishment will be limited to two parking stalls (or storefront width, whichever is smaller). Staff recommends eligible businesses using off-street public parking lots be limited to four perpendicular parking stalls that are contiguous to the businesses’ store front.

Staff recommends parklets be restricted to existing on -street parking lanes in traffic zones of 25 mph or less. Parklets should be permitted in green and non-painted parking lanes. Parklets in yellow commercial loading zones may be considered if a new suitable location is identified for the existing loading zone; subject to the Public Works Director’s discretion.

Eligible businesses located on a street corner can only use one eligible frontage.

Adjacent restaurants may combine their parklet space but be limited to the combined frontage.

On-street parking stall dimensions measure 20 feet by 8 feet (160 sq. ft.). A park let’s footprint would comprise lesser surface area to allow for setbacks from adjacent parking stalls and traffic lanes to create a safety buffer between the parklet and parked cars and traffic. Location standards are provided in the Parklet Design Parameters (Attachment A).

For parklets in public parking lots, businesses cannot operate parklets in parking stalls across a drive aisle to prevent patrons and staff walking into vehicle traffic.

Perpendicular stall dimensions are 18 feet by 8.5 feet (153 sq. ft.).

Number of Parklets – Staff recommends limiting the parking spaces available for conversion to parklets within the downtown core to 30 spaces. The public parking lot at 201 Orchard City Drive could provide up to eight additional spaces for a total of 38 spaces. (3% of public parking spaces in the Downtown)

Currently, 14 business es occupy 29 parking spaces with parklets on Campbell Avenue and Central Avenue, while one business occupies five spaces in the public parking lot at 12 Packet Pg. 293
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201 Orchard City Drive --for a total of 34 spaces. If a two -parking stall parking limit is established for permanent parklets, five parking spaces would be restored (existing parklets removed) on Campbell Avenue. Based on feedback from the Chamber of Commerce and Urban Village Farme rs’ Market who operate seasonal and weekly events respectively, additional parking spaces beyond the current parklet layout converted to parklets will inhibit these organizations from successfully operat ing their events.

As stated above, staff also recom mends eligible eating and drinking establishments in public parking lots in the C -3 Zone be limited to four perpendicular parking stalls per eligible business. One space would be removed from the public lot at 201 Orchard City Drive under this requirement, as the current temporary parklet occupies five spaces.

Allocation and Spacing of Parklets – Staff recommends that parklet allocation be based on the number of approved parklet applications received during the application period.

Staff recommends the application period last for three months , beginning in August and ending October 31, 2022 ; and , coinciding with the temporary parklet program’s end date. Eligible businesses shall either apply for a parklet permit or vacate their existing temporary parklet by October 31, 2022. Following this initial application, permitting, and construction period, the City may subsequently consider a future phase for additional parklets.

Design-and-Build Options – Per previous Council direction, the City will prepare pre - approved parklet design options prepared by a design professional.

Council expressed support for pre -approved design options that will streamline the permitting process, and allow for a consistent aesthetic design across parklets reflecting downtown’s street scape, built environment and pedestrian environment. Staff researched parklet design standards in other California communities, and developed design standards for the pre -approved designs to meet applicable construction, fire safety, emergency and ADA access standards.

The City has released a n Request for Proposals (RFP) to select a design consultant to prepare the pre -approved parklet designs. Based on stakeholder feedback and further staff evaluation, the design consultant will prepare three parklet des ign options, as described further below. Under the proposed schedule, a consultant will be selected by June with the pre -approved designs completed by August, coinciding with the start of the application period.

The three Parklet design options to be pre pared by the design consultant include the following:

Design Option 1: Open Air Parklet

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This “basic” design includes compliant decking surface and safety barriers, and allows for portable umbrellas or propane heaters to be used . Transparent wind barriers made of non -combustible materials attached to pre -cast concrete planters may be included .

ADA-compliant tables and chairs must also be clearly marked.

Estimated permit and minimum construction costs: $10,500 to $21,000

Design Option 2: Parklet with Overhead Shade Covering

In addition to the general design standards and features in ‘Option 1,’ this design option features poles or posts anchored to the decking surface with ten feet of vertical clearance. Fire retardant shade covers must be anchored to the poles/posts.

Estimated permit and minimum construction costs: $20,000 - $40,000

Design Option 3: Parklet with Overhead Roof Structure

In addition to the general design standards and features in ‘Option 1,’ an overhead roof structure made of non -combustible materials and compliant with Building and Fire Codes may be anchored to the decking surface with a 10-foot vertical clearance.

Estimated permit and minimum construction costs: $50,000 - $80,000

As previously mentioned, restaurant owners suggeste d the City hire a contractor to construct parklets to minimize disruption to business operations, mitigate construction costs, and ensure uniformity in parklet materials. They also suggested creating an escrow fund applicants could contribute to cover thei r construction costs proportional to the size and scope of each applicant’s project.

While these suggestions are creative approaches, the City does not have staffing resources to hire a contractor and manage an escrow fund for construction costs in addition to managing the parklet program.

Urban Village Farmers’ Market suggested removeable traffic barriers be installed so that parklets not in use during the Campbell Farmers Market could serve as vendor space.

While this approach is creative, it is challe nging to meet since safety barriers weigh at least 1,000 pounds and would need to be removed by heavy equipment and returned to their parklets so restaurants could operate.

Parklet Use Fee – Council provided direction to apply a parklet use fee to parklet users.

Staff recommends an annual flat rate of $5 84 per parklet to contribute towards street and sidewalk cleaning.

The use of a parklet will create a demand for ongoing maintenance by the City and also results in the loss of parking space. The City does not currently have an adopted in-lieu parking fee, but has applied a parking impact fee to other projects in the Downtown Campbell area. Other jurisdictions that have adopted parklet programs normally assess an annual fee associated with staff time to inspect parklets for compliance or maintenance and cleaning that ranges from $100 per year to $250 per month. Some 12 Packet Pg. 295
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cities have charged an additional fee for the loss of parking meter revenue, which does not apply to Campbell.

As an alternative approa ch, the City could charge a fee based on how the space is valued as an outdoor dining space. Based on feedback from commercial brokers, a parklet space in Downtown Campbell could be valued between $0.75 - $1.75 per sq. ft.

If the valuation of the parklet is set at $1 per square foot, a parklet encompassing one on-street parking space would pay roughly $160 per month.

Based on initial Council direction and commensurate with other parklet programs, staff recommends that the parklet fee consist of $5 84 per parking space, per year as this fee is equivalent to the encroachment permit application fee . This amount will provide sufficient funding for the maintenance required by Public Works staff. Staff recommends waiving the fee for the first year given the up front costs applicants would pay in permit and construction costs

Parklet Deposit Fee – In the event a business vacates its tenant space, no longer desires or to operate its parklet, or their use permit is revoked, and the City needs to remove the parklet , the applicant shall provide a deposit when applying for a parklet permit.

An unused parklet may result in blight if not operated by a permitted business , and otherwise consume a parking space that could be used for public parking. A project in the right-of-way may also require removal of a parklet. Therefore, staff recommends a security deposit of approximately $2,000 -$3,000 in the event the City needs to remove the parklet.

Grants to Support Parklets – In January, Council expressed support to use ARPA funds to subsidize program costs and grants for the program. Staff recommends the Council consider authorizing the use of ARPA funds to support a grant program and allow up to $3,000 per parklet, for a total cost of $60,000 in funding (20 parklets total2).

The use of pre -approved parklet designs and a lower parklet application fee (described further below) will reduce the cost to owners in obtaining permits to build parklets.

Council had expressed interest in both providing funding to support parklets, b ut also ensuring that parklet owners were using their own resources to invest into the parklets.

The total cost for a parklet (permitting and construction) will range between $10,500 and 80,000, based on the parklet design and footprint size. A grant pro gram that provides up to $3,000 per parklet will provide some assistance to cover this cost , while the majority of costs will be borne by the operator.

Alternatively, the Council can elect not to approve a parklet grant program and instead require operators to cover all construction costs.

2 While 30 on-street parking stalls are recommended for parklets, not all parklets would occupy two stalls as some parklets may be limited to one stall depending on the width of their tenant space frontage. Eligible businesses served by public parking lots may pursue parklets.
12 Packet Pg. 296
Downtown Parklet Program Page 8 of 11

Parklet Permit Fees – Consistent with previous Council direction to minimize parklet costs, staff recommends the City create a single parklet fee at a reduced cost from the full staff recovery funding required.

Current City permit fees that are applicable to permitting parklets are listed below.

Parklet Permit Fees
Permit Type Permit Fees
Encroachment Permit (EP) $1,168
EP Traffic Control Plan (Subject to
PW Discretion) $233
Outdoor Dining Permit with alcohol $581
Building Permit $550
Total Fees $2,532

Other cities in the Bay Area have adopted reduced fees for parklet permits ranging from $500 to $4,000. In order to streamline the permitting process and provide financial support to the parklet program, staf f recommends that the City charge a flat fee of $1,500 for a “consolidated” parklet permit, that will include the required permits from Public Works, Planning , and Building. The proposed flat rate would reduce permit fees by $1,032 per permit, resulting in lost permit fee revenue of $20,640 for 20 parklets.

As an alternative approach, the City could either (a) waive all parklet fees and simultaneously reduce or remove any proposed grant funding as described above (as both actions entail a City subsidy to t he parklet program) or (b) require the parklet applicants to pay all parklet fees at the cost recovery rate of $2,532.

Transition from Temporary to Semi-Permanent Parklets – Staff recommends the Semi-Permanent Parklet Program establish a three -month window to allow restaurant owners to apply for parklet permits, between August and October.

Council supported establishing a transition period from temporary parklets to semi- permanent parklets. Staff recommends the application period last for three months beginning August 1, 2022 and ending on Monday, October 31, 2022, to coincide with the temporary parklet program’s end date. Eligible businesses shall either apply for a parklet permit or vacate their existing temporary parklet by October 31st.

Other Issues – Restaurant Furniture, Parklet Operations, Waste Management and Alcohol Service

Storage of Restaurant Furniture and Equipment - Applicants should cover the full cost of storage of furniture and equipment as the construction period is not anticipated to be long and is a cost of doing business.

12 Packet Pg. 297
Downtown Parklet Program Page 9 of 11
Parklet Operations – Outdoor dining is the only activity allowed in parklets and can occur between 7:00 AM and 11:00 PM daily , unless otherwise restricted by a Conditional Use Permit (CUP). Live entertainment and amplified sound in parklets are prohibited. The parklet dining area shall always be kept clean and free of trash and debris. Decking surface shall be cleaned regularly and maintained in good condition.

Waste Management – Garbage and debris shall not be placed in city waste cans on the sidewalk. All waste shall be disposed of in the business’ dedicated waste receptacles. If staff observes waste management practices are inadequate, staff may require additional collection days to be scheduled, larger waste re ceptacles be obtained , or a combination of the two.

Alcohol service – Current ABC licensees can apply to serve alcohol in a permanently expanded outdoor dining area per Assembly Bill 61 (Chaptered 10/8/21). ABC will grant a one -year extension of licensees’ COVID -19 temporary authorizations while ABC considers applications for alcohol service in permanently expanded outdoor dining areas. This provision expires July 1, 2024.

III. Parklet Ordinance and Program Timeline

Subject to Council direction on the parklet program, staff will return in June 2022 with corresponding amendments to Campbell’s Municipal Code that will allow the parklets to be established, with the creation of a permitting process and corresponding fees.

Separately, staff has issued an RFP for consultant services for a consultant to create, review and approve parklet designs at an estimated cost of $30,000. Staff anticipates the consultant to beg in work by June 15, 2022 and complete the parklet designs by August 2022 . This completion date would coincide with the start of the three -month period allowing the submittal of applications for semi-permanent parklets.

A projected timeline is included in the following table.

Permanent Parklet Program Timeline

Task / Description Estimated Date / Time Period
Return to Council with ordinance adoption June 7
Consultant Begins Parklet Design Services June 15
Ordinance effective August 2022
Completion of parklet designs and program
launch August 2022
Transition Period – Application for
Permanent Parklet Permits and k-rail
removal
August to October 31, 2022
Permanent Parklet Installation
K-rail removal completed Winter / Spring 2023

12 Packet Pg. 298
Downtown Parklet Program Page 10 of 11
Fiscal Impact
It is estimated that it will cost up to $30,000 for consultant services to prepare parklet design and build options for a semi -permanent parklet program. A recommended construction material grant program of $3,000 per parklet for 20 parklets would cost $60,000, for a total semi -permanent parklet program cost of $90,000. If Council approves a reduced flat rate permit fee of $1,500 lost permit fees of $20,640 for 20 parklets could occur.

The City currently has sufficient appropriations for these costs pr ogrammed into the FY 2022 Adopted Budget for program 101.539 (COVID 19 Response). Thus, no further budgetary appropriations are being requested at this time. If additional funding is needed, it may be programmed into the FY 2023 Proposed Budget; using al located and allowable ARPA funds if Council desired.

Program Funding and Fiscal Cost
Description Estimated Cost
Parklet Design Consultant $30,000
$3,000 Construction Grants (20 parklets ) $60,000
Revenue Loss from Flat Permit Fee (20
parklets) $20,640
Total $110,640
Annual Parklet Use Fee
Staff recommends an annual flat rate of $500 per parking stall to contribute towards street and sidewalk cleaning. If the recommended maximum of 30 on -street parking spaces are converted to parklets within the downtown core, the City would collect $15,000 in annual revenue that can support street and sidewalk cleaning and maintenance or support parking improvements in the Downtown.

Alternatives

1. Do not authorize the program.

2. Modify the program as presented.

3. Provide other direction to staff.
12 Packet Pg. 299
Downtown Parklet Program Page 11 of 11
Prepared by:

Rob Eastwood, Community
Development Director
Approved by:

Angelique Gaeta, Assistant City
Manager
Attachment:
a. CC Report Attachment Parklet Design Parameters
12 Packet Pg. 300

PARKLET DESIGN PARAMETERS
Parklet design plans shall be compliant and consistent with the Campbell Municipal Code, California Building and Fire Codes, as well as federal and state accessibility (ADA) standards, as well as the following standards. Parklet designs shall:
• Be compatible with adjacent, existing, permitted or planned land uses • Reflect the downtown streetscape, built environment and pedestrian environment • Not adversely impact the use of the public right-of-way by pedestrians and bicyclists • Enhance the public right of way by encouraging more pedestrian travel • Maintain 24/7 access to public-right-of-way for utility operators General Standards
• Structural calculations are required
• Durable, non-combustible materials that can withstand wear and tear of the elements • Compliant decking surface and safety barriers with 5-foot wide emergency access gaps • Permit holder responsible to maintain all structural elements in good condition • Flame resistance standards consistent with NFPA and State Fire Marshal requirements • Occupant load: 15 sq. feet per person divided by parklet floor area Location Requirements
• Traffic zones of 25 mph or less
• Existing dedicated parking lane
• Permitted in green and non-painted parking lanes
• Permitted in yellow loading zones if a new suitable location is approved subject to Public Works Director decision
• Eligible businesses located on a street corner can only use one eligible frontage • Parklets are not permitted within:
o Fire lanes
o Crosswalks
o Alleys
o Driveways and driveway entrances
o Traffic lanes and traffic intersections
o Bike lanes
o Transit/bus stops

12.a
Packet Pg. 301
Attachment: CC Report Attachment Parklet Design Parameters (Downtown Parklet Program) Setbacks

• One parking stall length from intersections unless a bulb-out exists • 15 feet from fire hydrants
• 10 feet from driveway entrances
• 5 feet from:
o Storm drain inlets and cleanouts
o Utility access panels
o Manhole covers
o Handholes
o Transformers
o Water valves
• 4 foot setback from:
o Adjacent parking spaces
o Street trees if a compliant overhead structure or shade covering is installed o Clear space at base of existing light poles
• 2 foot setback from parking stall striping to travel lane • Soft-hit posts with reflectors
▪ 4 foot side setback from parklet barrier
▪ 3 feet from curb face
▪ Can be via epoxy to the pavement surface
Decking Surface

• Concrete slab prohibited
• Platform framing shall be a freestanding structural foundation that rests on the street roadway surface or supported on pressure treated lumber or pedestals • No features or structural components may be permanently attached to the street roadway, gutter, curb, planting area, or sidewalk
• Cannot extend over curb onto sidewalk
• Surface and threshold shall be flush and level with sidewalk • Threshold must not leave a gap more than 1/2 inch nor vertical separation greater than 1/4 inch from curb face or between floorboards
• Slip resistant decking materials
• Maximum surface cross slope not to exceed 2% and running slope shall not exceed 5% • Provide access under the platform to allow for maintenance (i.e., repairs or clearing debris)
• Parklets shall not impede the flow of curbside drainage • Minimum clear gutter space of 6” by 6” shall be provided along the entire length of the parklet adjacent to the curb
• Openings at either end of the parklet shall be covered with screens to prevent debris build-up beneath the platform and in the gutter

12.a
Packet Pg. 302
Attachment: CC Report Attachment Parklet Design Parameters (Downtown Parklet Program) • Parklet operator shall ensure drainage area between curb and platform is free of debris and maintains proper drainage at all times
Parklet Enclosure / Safety Barriers
• 36” inch high barrier made of pre-cast concrete to maintain site lines • 16” wide and up to 60” long
• Must withstand at least 250 pounds of concentrated load in any direction • Wind barriers made of transparent materials not to exceed six feet high from the parklet floor are allowed
o Wind barrier materials may include plexiglass, polycarbonate or acrylic • All railings/enclosures must have retro-reflective reflectors or retro-reflective tape on the corners of the parklet facing the travel lane such that they are visible by vehicle traffic at night
Overhead Structures (Optional)
• No portion of roofs, canopies or urmbrellas shall not extend into traffic lane or into sidewalk area
• Overhead structures shall have a minimum of 8 feet and a maximum of 10 feet clear height above decking surface
• Structural calculations are required
• Construction materials shall be polycarbonate sheets, or other non-combustible material and sloped to drain towards the street and away from the sidewalk • No structures shall be bolted to roadway, but anchored to the decking platform • City must be consulted in the event tree trimming of city trees is necessary Shade Coverings (Optional)
• Umbrellas made of fire retardant materials with secure bases to prevent tipping over may be used
• Umbrellas shall have minimum clear height of 7 feet
• Fire Code compliant sail shades made of fire retardant materials anchored to posts 8 feet to 10 feet above decking surface
• Heating devices are prohibited when umbrellas and shade coverings are used Heating and Lighting
• Propane heaters allowed in open air parklets
• Propane heaters not allowed inside parklets with overhead shade coverings or roof structures
• Propane tanks shall be stored in compliant locked cages outdoors; indoor storage of tanks is prohibited
• Heaters without propane tanks attached can be stored indoors

12.a
Packet Pg. 303
Attachment: CC Report Attachment Parklet Design Parameters (Downtown Parklet Program) • Propane heaters are not allowed underneath or within five feet of canopies, tents, umbrellas, shade coverings or other flammable materials • Overhead fixed lighting or heater cords to Parklets from buildings shall be plugged into a weatherproof GFCI electrical outlet installed on the exterior of the building at a minimum of 13 feet above the walking surface/sidewalk
• No fixed cables/wires/conduit shall be used to support the light’s cord and it shall be able to be easily unplugged by fire department personnel
• Power cords between the building and parklet shall be limited to one (1) cord at each end of entire parklet space
• No extension cords shall be permitted for fixed lighting or heaters • Business shall supply their own electrical power and not connect to City electrical outlets • Cable ramps are not permitted
• Installation of weatherproof electrical boxes require a Building Permit and inspection for approval
ADA Accessibility
• An accessible path of travel of at least 48” wide shall connect the sidewalk to parklet entry and deck surface
• Path of travel shall be continuous and unobstructed free of tree wells, obstructions and protruding objects.
• Accessible path of travel on deck surface shall be at least 44” wide • Accessible path surface, clear floor space and turning space shall be firm, stable and slip resistant
• Decking slats shall not be spaced more than ½ inch apart. Slats shall be places perpendicular to parklet barrier
• A clear area of 60 inches in diameter for wheelchair turning within the parklet. A maximum 12 inch overlap onto sidewalk is allowed
• Clear floor area of 30” by 48” shall be provided for wheelchair resting space with a maximum overlap of 24” with wheelchair turning space
• The wheelchair resting space shall provide should-to-shoulder alignment adjacent to one side of the fixed seat to serve as wheelchair user companion seating • Accessible seats shall be identified/marked to Code
Fire Access
• Minimum 20 feet from center line of roadway
• Minimum 26-feet from center road access for aerial fire apparatus clearance where adjacent structures exceed 30 feet in height to the roof • Minimum emergency access gap from the traffic lane side of 5 feet with horizontal and vertical clearance required for every 20 feet of the parklet unless an adjacent parklet or parking space exists
• Emergency gap kept clear of any and all objects

12.a
Packet Pg. 304
Attachment: CC Report Attachment Parklet Design Parameters (Downtown Parklet Program) • Emergency gap may have a clearly marked barrier easily removeable by emergency responders
• An easily removable barrier can be placed in this gap • Removable barrier shall be clearly marked so it can be identified by emergency personnel • 15 foot clear space from the base of existing fire hydrants

12.a
Packet Pg. 305
Attachment: CC Report Attachment Parklet Design Parameters (Downtown Parklet Program)

City
Council
Report

TITLE: Council Committee Reports

RECOMMENDED ACTION

That the City Council report on activities from their committee assignments.

DISCUSSION
This is the section of the City Council Agenda that allows the City Councilmembers to report on items of interest and the work of City Council Subcommittees.

MAYOR RESNIKOFF:

City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Silicon Valley Animal Control Authority Board (SVACA)
West Valley Clean Water JPA
West Valley Mayors and Managers
West Valley Sanitation District
West Valley Solid Waste Authority JPA

VICE MAYOR BYBEE
Advisory Commissioner Appointment Interview Subcommittee City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Cities Association of SCC Representative
Downtown Subcommittee
Finance Subcommittee
Friends of the Heritage Theater Liaison

Association of Bay Area Governments (Alt.)
Cities Association Selection Committee & Legislative Action Committee (Alt.) Silicon Valley Animal Control Authority Board (SVACA) (Alt.) Valley Transportation Authority Policy Advisory Committee (Alt.) West Valley Mayors and Managers (Alt.)

COUNCILMEMBER GIBBONS:

Association of Bay Area Governments Executive Committee** Item: 13
Category: COUNCIL COMMITTEE

REPORTS
Meeting Date: April 19, 2022
13 Packet Pg. 306
Council Committee Reports Page 2 of 3
Campbell Historical Museum & Ainsley House Foundation Liaison Cities Association of SCC Selection Committee & Legislative Action Committee Education Subcommittee
Legislative Subcommittee
Silicon Valley Clean Energy JPA Board of Directors & Executive Committee (SVCE)

County Library District JPA Board of Directors (Alt.)
SCC Housing and Community Development Advisory Committee (Alt.)

COUNCILWOMAN LANDRY
Advisory Commissioner Appointment Interview Subcommittee County Library District JPA Board of Directors
Downtown Subcommittee
Education Subcommittee
Economic Development Subcommittee
Recycling and Waste Reduction Commission of SCC**
Santa Clara Valley Water District: County Water Commission

Cities Association of Santa Clara County Representative (Alt.) State Route (SR) 85 Corridor Policy Advisory Board (Alt.) West Valley Solid Waste Authority JPA (Alt.)
West Valley Clean Water JPA (Alt.)

COUNCILMEMBER LOPEZ:

Association of Bay Area Governments
Economic Development Subcommittee
Finance Subcommittee
Legislative Subcommittee
SCC Housing and Community Development Advisory Committee State Route (SR) 85 Corridor Policy Advisory Board
Valley Transportation Authority Policy Advisory Committee

Campbell Historical Museum & Ainsley House Foundation Liaison (Alt.) Friends of the Heritage Theater Liaison (Alt.)
Santa Clara Valley Water District: County Water Commission (Alt.) Silicon Valley Clean Energy JPA Board of Directors Executive Committee (Alt.) West Valley Sanitation District (Alt.)

**appointed by other agencies

Prepared by:

Dusty Christopherson, City Clerk
13 Packet Pg. 307
To: Honorable Mayor and City Council

Date: April 15, 2022
From: Dusty Christopherson, City Clerk
Via: Brian Loventhal, City Manager
Subject: Desk Item 8 – FY23 Schedule of Fees and Charges

Enclosed please find Desk Item 8 – FY23 Schedule of Fees and Charges . This desk item includes a revised fee schedule which adds a Firearms Storage Admin Fee and Daily Fee (these changes can be found on page 24 of the proposed fee schedule). This Desk Item will be added to the public agenda packet online.

The below includes justification for changes relating to the Police Department:

The Campbell Police Department recommends adding a Firearms Storage Fee to the Master Fee Schedule for the storage of firearms taken for safekeeping, either by domestic violence or mental health h old incidents, or by those firearms turned in by court order via family court protective orders. Pursuant to California Family Code Section 6389(e) “A local law enforcement agency may charge the respondent a fee for the storage of any firearm pursuant to this section.” As such, the Police Department recommends a flat administrative fee of $245 per firearm and a storage fee of $1 per day, per firearm; payable at the time of releasing firearm(s) back to the owner. The storage and administrative fee will cover th e personnel hours for: logging, storing, tracking of firearms, verifying clearance of individuals obtaining the release of the firearms, time associated with the release to the individual or a licensed dealer, all the California Law Enforcement Telecommuni cations System (CLETS) entries associated with each firearm, as well as preparing the appropriate court orders for the destruction or retention of the firearms, and associated destruction manifests and records keeping. In arriving at the recommended fee levels, the Police Department surveyed other public safety agencies including those in Solano County, Turlock, Sunnyvale, Chico, and Los Gatos. The fee levels proposed by the Campbell Police Department mirror those charged by the Los Gatos Police Department , and given similar compensation and cost structures, staff believes these fees are reasonable, justifiable, and consistent with the City’s User Fee and Cost Recovery Policy. As firearms storage and releases are cumbersome and complicated due to the lawfu l right to possess weapons, and various restrictions from weapons, the Police Department will also develop a policy and procedure for the receiving of and storage of these firearms; in conjunction with the associated fees being proposed. If the individual refuses to pay the associated storage fees, a petition will be made in Superior Court for the destruction of the weapons pursuant to California Penal Code Section 12028.

However, staff is also recommending to include the option of a fee waiver or proration upon administrative approval.

City of Campbell

MEMORANDUM
City Clerk’s Office

Master Fee Schedule
Effective July 1, 2022

Services / Activities / Subject Matter Page
PLANNING FEES 3
BUILDING INSPECTION DIVISION FEES 8
CODE ENFORCEMENT HOURLY BILLING FEES 9
PUBLIC WORKS ENGINEERING AND ENCROACHMENT PERMIT FEES 10 IN‐LIEU/IMPACT/MITIGATION FEES 14
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS 15 EQUIPMENT USE RATES 17
FIRE FEES 18
POLICE FEES 22
PARKING CITATION FINES 25
COMMUNITY CENTER BUILDING USE FEES 27
AINSLEY HOUSE / MUSEUM FEES 31
PICNIC AREAS AND FACILITIES FEES 34
PARK FACILITY FEES 35
HERITAGE THEATRE USE FEES 37
OTHER RECREATION FACILITY FEES / PRESERVATION & ENHANCEMENT FEES 42 DOWNTOWN EVENT FEES 43
WATER TOWER LIGHTING REQUEST FEES 44
COMMUNITY GARDEN FEES 45
ELECTRIC VEHICLE PARKING RATES 46
SMALL CELL WIRELESS FACILITIES FEES 47
ADMINISTRATIVE FEES 48
City of Campbell
MASTER FEE SCHEDULE
City of Campbell
PLANNING FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
CEQA / Environmental Review
1 Categorical Exemption Environmental Determination $232 $240 2 Negative  Declaration (ND) $8,283 $8,549
3 MND/EIR Addendum Fee  $1,035 (5 hours of
staff time at
$207/hour)
$1,070
4 Mitigated  Negative Declaration (MND) $13,253 $13,679 5 Environmental Impact Report (EIR) Review Pass‐through + 20% Admin Fee
Pass‐through + 20%
Admin Fee
Condition Monitoring
6 Condition  Monitoring Fee (Major Projects) $4,000 $4,280 Consultant Report Review
7 Consultant  Report Review Pass ‐through + 20%
Admin Fee
Pass‐through + 20%
Admin Fee
Density Bonus Projects
8 Density  Bonus Application ‐ No Concessions/Waivers $4,970 $5,130 9 Density  Bonus Application ‐ With a Concession(s)/Waiver(s) $5,986 Housing Agreements
10 Affordable  Housing Agreement Preparation Fee $1,035  (5 hours of staff time at
$207/hour)
$2,000 deposit billed
against Housing
Administrator
invoicing
11 Covenants,  Conditions & Restrictions (CC&R) Review Fee  $1,500 deposit billed against City Attorney
invoicing
$2,000 deposit billed
against City Attorney
invoicing
Development Agreement
12 Development  Agreement T&M;  $8,000 Deposit T&M;  $8,000 Deposit 13 Amendment  to Development Agreement T&M;  $5,000 Deposit T&M;  $5,000 Deposit Eligible Facility Request Wireless Telecommunication Facilities [e] 14 Eligible Facility Request Zoning (EFR) Clearance Permit Filing Fee $1,450 $1,496 15 Administrative Site and Architectural Review Permit (stealth) $2,750 16 Conditional Use Permit (non‐stealth) $6,412
Extension of Time
17 Extension  ‐ Administrative $1,035 $1,069 [a]
18 Extension  ‐ Planning Commission / City Council $3,313 $3,420 [a] Fence Exception
19 Fence  Exception ‐ Rear/Interior Side Yard $538 $556 20 Fence  Exception ‐ Front Yard and Street Side $808 $834 General Plan / Zoning Map Amendment
21 General  Plan Amendment ‐ Authorization to Proceed $3,313 See Pre‐Application fees
22 General  Plan Map Amendment $13,253 $13,679
23 Zoning  Code Text Amendment $15,531 $16,030
24 Zone  Map Change $9,940 $10,259
25 General  Plan Policy Amendment $15,531 $16,030
Activity Description
3 City of Campbell
PLANNING FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description Historic Preservation
26 Mills  Act Application $1,553 $1,603
27 Tier  1 ‐ Historic Resource Alteration Permit Preservation Board Application [Admin, PC, CC]
$1,035
a) Single‐Family Residential = Exterior Alterations $535 b) Single‐Family Residential ‐ Additions $1,069
c) Commercial ‐ Exterior Alterations and/or Additions $1,712 28 Tier  2 ‐ Historic Resource Alteration Permit  Preservation Board Application [Significant Change]
$1,657 $1,710
29 Historic Resource Inventory (HRI) Designation Recission $2,485 $2,565 30 Historic Resource Inventory (HRI) Designation $0
Mailing Noticing
31 Mailing  / Noticing $269 $278
Map
32 Tentative  Parcel Map
a) Tentative Parcel Map $7,455 $7,694
b) Tentative Parcel Map Modification $4,970 $5,130
33 Tentative  Subdivision Map
a) Tentative Subdivision Map $9,940 $10,259
b) Tentative Subdivision Map Modification $4,970 $5,130 Outdoor Seating ‐ Downtown
34 Outdoor  Seating and Display Permit ‐ No Alcohol $331 $342 35 Outdoor  Seating and Display Permit ‐ With Alcohol $580 $598 Parking Modifications
36 Parking  Modifications ‐ Project Related $1,450 $1,496 37 Parking  Modifications ‐ Stand Alone $2,071 $2,137
Planned Development Permit
38 Administrative
a) Single Family Residential ‐ New House $1,924
b) Single Family Residential ‐ Addition/Remodel $1,496
ac) Change of Use $2,407 $2,485
bd) All Others ‐ Commercial Additions/Remodels $3,727 $3,847 39 City  Council
a) 0 ‐ 1 Acre $12,425 $12,824
b) 1 ‐ 5 Acres $16,566 $17,099
c) 5+ Acres $20,708 $21,373
40 Modification
a) Minor Modification Change to Conditions of Approval $4,970 $5,130 b) Major Modification Change in Design, Architecture, Etc. $7,041 $7,267 Pre‐Application Fee
41 Pre ‐Application ‐ Mandatory / PC Review $4,556 $4,702 42 Pre‐Application ‐ CC Authorization to Proceed with GP Amendment  $3,420 43 Pre‐Application ‐ SB‐330 (Housing Crisis Act of 2019) $5,772 Reasonable Accommodation
44 Reasonable  Accommodation $3,106 $3,206
4 City of Campbell
PLANNING FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description Signs
45 Sign  Permit
a) Temporary Sign $78 $80
b) Administrative Sign Permit $471 $486
i) Each additional sign (same permit) $104 $107
c) Planning Commission Sign Permit $2,019 $2,084
i) Each additional sign (same permit) $414 $427
d) City Council Sign Permit $2,951 $3,046
i) Each additional sign (same permit) $414 $427
46 Master  Sign Plan (MSP)
a) Administrative MSP $2,019 $2,084
b) Planning Commission MSP $3,230 $3,334
c) City Council MSP $4,659 $4,809
Site and Architecture Review
47 Residential
a) Administrative $1,864 $1,864
i) New House (each) $1,924
ii) Addition/Remodel $1,496
iii) Modification 50% of current fee
b) Expedited  $2,485 $2,485
cb) Planning Commission
i) Per House $3,313 $3,420
ii) Minor Modification to Side Yard Setback / FAR Increase $3,727 $3,847 d) iii) Modification $1,750 50% of current fee
c) SB‐9 Zoning Clearance Application
i) Zoning Clearance Only $1,864
ii) Zoning Clearance with Urban Lot Split $2,278
iii) Zoning Clearance with Exception Request $2,485
iv) Zoning Clearance w/ Urban Lot Split and Exception Request $2,899 48 Non ‐Residential
a) 1 ‐ 5,000 SF Building $6,627 $6,839
b) 5,001 ‐ 10,000 SF Building $8,283 $8,549
c) Building Over 10,000 SF  $9,940 $10,259
d) Modification or Exterior Alteration $3,727 $3,847
e) Wireless Administrative  $2,750 $2,750 [e]
Tree Removal Permit
49 Tree  Removal Permit ‐ ALL
a) Dead Tree $0 $0
50 Tree  Removal Permit ‐ SFR
a) Tree Removal Permit ‐ SFR $0 $0
i) Each Additional Tree (Same Permit) $0 $0
51 Tree  Removal Permit ‐ Non‐SFR
a) Tree Removal Permit ‐ Non‐SFR $249 $256
i) Each Additional Tree (Same Permit) $78 $80
52 Tree Removal Permit ‐In‐Lieu Fee
a) 24‐inch Box Equivalent (per tree) $600
b) 36‐inch Box Equivalent (per tree) $2,000
5 City of Campbell
PLANNING FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description Use Permit
53 Conditional  Use Permit
a) Single Use Determination $4,142 $4,275
i) Additional Determinations (each additional) $1,035 $1,069 per determination [b] ii) with Site and Architectural Review required see  site and arch review fees
see site and arch
review fees
[b]
b) Modification 50%  of current fee 50%  of current fee c) Wireless Communications Facility $6,212 $6,212 [e]
54 Temporary  Use Permit
a) Non‐Profit Organization with 501(c)(3) Federal Income Tax Status $497 $513 b) All Others $1,657 $1,710
55 Master  Use Permit
a) Zoning Clearance Fees
i) Sign $414 $414
a) Each additional sign (same permit) $104 $104
ii) Special Event Closure $725 $748
iii) Outdoor Seating $725 $748
b) Application Fees
i) Architectural Modification (AM) $4,970 $5,130
ii) Conditional Use Authorization (CUA) $2,381 $2,458
iii) Modification to an approved AM/CUA or Sign‐related AM 50%  of current fee c) Amendment $16,030
Variance / Exception
56 Variance  ‐ Residential $4,142 $4,275
57 Variance  Modification ‐ Residential 50%  of current fee 50%  of current fee 58 Variance  ‐ Non‐Residential $4,142 $4,275
59 Variance  Modification ‐ Non‐Residential 50%  of current fee 50%  of current fee 60 Winchester  Master Plan Exception $4,142 $4,275
Zoning Clearance
61 Business  License
a) Use & Occupancy: Non‐Residential $67 $214
b) Home Occupation Permit $67 $69
62 Post  Entitlement Plan Check
a) Single‐Family Residential
a) i) Ministerial Review Projects $79 $82
b) ii) Administrative . Decision $311 $321
c) iii) Single‐Family Residential PC/CC (public hearing) $388 $401 db) Mixed‐Use  $1,657 $2,568
ec) Multi‐Family Residential
i) Up to 5 units $932 $962
ii) Up to  6‐15 units $1,657 $1,710
iii) 16+ units $2,485 $2,565
iv) Tenant Improvement $311 $311
6 City of Campbell
PLANNING FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description f)Non‐Residential
i) 1 ‐ 5,000 SF Building $932 $962
ii) 5,001 ‐ 10,000 SF Building $1,657 $1,710
iii) Building Over 10,000 SF  $2,485 $2,565
iv) Tenant Improvement (no CUP/Admin P‐D) $322
v) Tenant Improvement (with a CUP/Admin P‐D) $536
vi) Ministerial Review $82
Zoning Letters
63 Zoning  Letter ‐ Basic Property Information $414 $427 64 Zoning  Letter ‐ Basic Property Information with additional research required $828 $855 65 Flood Letter ‐ Confirmation of Flood Hazard Zone $214 Other Fees
66 Technology  Enhancement Fee 2.00% 2.00% %  of permit fee 67 Appeals
a) Appeal to Planning Commission $200 $200
b) Appeal to City Council $200 $200
68 Cash  Deposit Preparation $207 $214
69 Deed  Restriction Preparation $207 $214
70 Document  Imaging / Reproduction of Microfiche
a) Plan Sheet $2 $2
b) 8.5" x 11" or 11" x 17" $0.63 $0.65
71 Excess  Plan Review $207 $214 per hour [c]
72 Hourly  Rate for Planning Services
a) Standard Hourly Rate $207 $214 per hour [d]
b) Overtime Rate $259 $267 per hour [d]
Notes:
[a] Or 50% of current application fee, whichever is less. [b] Fee is additive to base fee for single use determination (i.e. single use determination fee, plus site and architecture fee) [e] Wireless fees moved to their own section.
* If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees,  the Community Development Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates. ** The City will pass‐through to the applicant other agency fees applicable to the project (e.g. Dept. of Fish & Wildlife fees and County recording fees.) [c] Base fees assume up to three plan checks and initial inspection and one re‐inspection.  The City will bill hourly for additional plan review and inspections required. [d] Hourly rate applies for deposit‐based billings, code enforcement inspections, missed/excess Inspections, re‐inspections 7 City of Campbell
BUILDING INSPECTION DIVISION FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
1 Address  Change or Addition (per Address) $183 $189
2 Building  Permit (Minimum Fee) $112 $116
3 Building  Permit Fees (Valuations up to $500,000) 2.00% 2.00% of  valuation 4 Building  Permit Fees (Valuations greater than $500,000) 1.66% 1.66% of  valuation 5 Sub  Trade Permits (Base Fee) $112 $116
6 Sub  Trade Permits (Plumb. Elect. Mech. / per permit) $43 $45 7 Sub  Trades greater than 1,500 SF (per SF) $0.072 $0.074 per SF 8 Plan  Check Fee 33% 33% %  of bldg of permit fee
9 Title 24 Plan Check Fee Plan Check T‐24 Energy 20% 20% of  plan check fee 10 Plan Check Fire 20% V x .0016 of  valuation (V)
11 General  Plan Maintenance Fee 8% V x .0016 %  of bldg of permit fee of valuation (V)
12 Technology  Enhancement Fee 2% V x .0004 %  of bldg of permit fee of valuation (V)
13 Construction  License Tax (per CMC 3.40) $0.50 $0.50 per  SF 14 State  Seismic Fee ‐ Residential $0.00013 ((V ‐ 3850) x .00013) per  $ of valuation (V) [a] 15 State  Seismic Fee ‐ Commercial $0.00028 ((V ‐ 3850) x .00028) per  $ of valuation (V) [a] 16 SB  1473 CA Building Standards and Training Fee $1 $3 per $25K valuation [b] Imaging Fee ‐ Plan Sheet $2 $2
Imaging Fee ‐ 8.5" x 11" or 11" x 17" $0.60 $0.60
17 NPDES  Inspection Fee (Storm Water) $72 $74
18 Permit  and Address Records Search (Copy Costs ‐ Minimum) $25 $189 per hour 19 Demolition  of Structure Permit Fee $296 $1,081
20 Added  Plan Check Fee (Mid Job Plan Changes Revisions ‐ One Hour Minimum)
$183 $189 per hour
21 Excess  Plan Review $183 $189 per hour [c]
22 Other  Inspections (Hourly Rate ‐ Two Hour Minimum) $183 $189 per hour 23 Missed/Excess Inspections, Re‐inspection Fee (must be paid before inspection)
$183 $189 per hour [c]
24 Work Without Permit Investigation Fee (Stop Work) Building Without Permit (BWOP, Stop Work)
2x Permit Fee 2x  Permit Fee per  hour and bldg
permit fee
[d]
25 Training and Education Fee V x .0002 of  valuation (V) [e] Notes:
[a] Fee established by State.
[b] Fee established by State; $1 minimum fee.

Activity Description
* If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees,  the Community Development Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates. [e] Provides funding for mandatory training and education for plan check and inspection for code compliance. [c] Base fees assume up to three plan checks and initial inspection and one re‐inspection.  The City will bill hourly for additional plan review and inspections required. [d] Fee may be reduced under the direction of the Building Official if a permit application is submitted within a specified deadline. 8 City of Campbell
CODE ENFORCEMENT HOURLY BILLING FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
Code Enforcement Re‐Inspection Fees
1 Code  Enforcement Personnel $175 $181 per hour
2 Building  Inspection Personnel $183 $189 per hour
3 Planning  Personnel $207 $214 per hour
4 Public  Works Engineering Personnel $234 $241 per hour Activity Description
9 City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
Encroachment Permit / Improvement Permit Fees
1 Utility/Fiber
a) Application Fee $584 $602 per application
b) Plan Check and Inspection Fee
i) Minimum Fee $584 $602 per project [a]
ii) Conduits/Pipelines (per lineal foot of trench)
a) Up to first 500 LF of trench $3.73 $3.85 per LF [a]
b) Portion Greater than 500 LF $1.87 $1.93 per LF [a]
iii) Manholes/Vaults/Utility Structures/Concrete Pads (Excluding Pull Boxes)
$233 $241 each [a]
iv) Pole Set or Removal (permit required) $233 $241 each [a] 2 Storage Container
a) Application Fee $185 $191 per application
b) Plan Check and Inspection Fee $0 $0
3 Construction Dumpster
a) Application Fee $0 $0 per  application
b) Plan Check and Inspection Fee $0 $0
4 Street Tree Planting / Removal Permit
a) Application Fee $0 $0 per  application
b) Faithful Performance Security (refundable) $500 $500 per  tree [b] c) Plan Check and Inspection Fee $0 $0
5 Homeowner Occupied R‐1
a) Application Fee $238 $245 per application [c]
b) Faithful Performance Security (refundable) $2,500 $2,500 [b] c) Plan Check and Inspection Fee $0 $0 per  permit [c]
6 All Other (Including Public Improvements and Private Street Improvements) a) Application Fee $584 $602 per application
b) Deposit and Faithful Performance Security (Refundable) i) Plan Check Deposit 2%;  $500 min. 2%;  $500 min. %  of Eng. cost est. [d] ii) Faithful Performance Security 100%  of Eng. Est. 100%  of Eng. Est. %  of Eng. cost est. [b] iii) Labor and Materials Security 100%  of Eng. Est. 100%  of Eng. Est. %  of Eng. cost est. [b] iv) Warranty Security 25%  of Eng. Est. 25%  of Eng. Est. %  of Eng. cost est. [e] c) Plan Check and Inspection Fee
i) Engineer's Estimate ‐ for first $250,000
a) Minimum Fee $3,736 $3,856 [f]
b) Percent of Engineer's Estimate 14% 14% %  of Eng. cost est. [f] ii) Engineer's Estimate ‐ for next $250,000
a) Base Fee $35,000 $35,000
b) plus, Percent of Engineer's Estimate > $250,000 8% 8% %  of Eng. cost est. iii) Engineer's Estimate ‐ for amount exceeding $500,000 a) Base Fee $55,000 $55,000
b) plus, Percent of Engineer's Estimate > $500,000 7% 7% %  of Eng. cost est.

Activity Description
10 City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description Agreement for Private Improvements in Public Right‐of‐Way 7 Agreement  for Private Improvements in Public Right‐of‐Way $174 $180 each Traffic / Parking Related Fees
8 Oversize Load Permit
a) One Day $16 $16 per  day
b) Annual $90 $90 per  year
9 Parking Permit Fee $35 $40 each
10 Traffic Control Plan Review
a) Minor (Lane Closures) $233 $241
b) Major (Detours) $934 $964
11 No Parking Signs $1 $1 per  sign
12 Traffic Signal Timing Information $233 $241 per hour Mapping Fees
13 Final Map
a) Parcel Map (4 lots or less) $5,604 $5,784
b) Tract Map (5 or more lots)
i) Base Fee $7,005 $7,230
ii) Plus, Per Lot Fee $117 $121 per lot
14 Certificate of Compliance / Certificate of Correction a) Certificate of Compliance $2,335 $2,410
b) Certificate of Correction $817 $843
15 Lot Line Adjustment / Parcel Merger
a) Lot Line Adjustment $3,502 $3,615
b) Parcel Merger $3,502 $3,615
16 Monumentation Deposit
a) Monumentation Deposit (Refundable) 100%  of Survey Cost Est.
100% of Survey Cost
Est.
% of survey cost est. [g]
17 Vacation of Public Streets and Easements or Irrevocable Offers to Dedicate a) Summary $3,736 $3,856
b) All Others $233 $241 T&M, per hour
18 Street / Easement Dedications
a) Homeowner Occupied R‐1$ 0 $ 0
b) All Others $1,167 $1,205
19 Assessment Segregation or Reapportionment
a) Assessment Segregation or Reapportionment pass ‐through + 20% admin fee
pass‐through + 20%
admin fee
11 City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description Grading and Drainage Plan Review
20 Grading and Drainage Plan Review
a) Site < 10,000 SF (gross site area) $1,401 $1,446
b) Site ≥ 10,000 SF and < .5 Acre (gross site area) $1,868 $1,928 c) Site ≥ .5 Acre (gross site area)
i) First Acre $2,335 $2,410
ii) Each Additional Acre $467 $482 per acre
NPDES / Stormwater Treatment Features Review and Inspection 21 NPDES Review / Inspection Fee (C3 Requirements)
a) For Projects Not Required to Submit Numeric Sizing $467 $482 b) For Projects Required to Submit Numeric Sizing
i) Impervious Area up to 1 Acre $1,401 $1,446 [h]
ii) Impervious Area Over 1 Acre
a) First Acre $1,868 $1,928 [h]
b) Each Additional Acre $467 $482 [h]
c) For Each Add'l Treatment Facility (First Two Included in Base Fee) $467 $482 each d) Pervious Pavement / Concrete / Asphalt
i) First 5,000 SF $2,335 $2,410
ii) Each Additional 2,500 SF $700 $723
e) For Projects Sent to Consultant Review pass ‐through + 20% admin fee
pass‐through + 20%
admin fee
22 Stormwater Treatment Features Operations & Maintenance Inspection $291 $300 Engineering Maps, Plans, and Project Specifications
23 Engineering  Maps and Plans
a) Aerial Map/Plan/Plot (24" x 36") $37 $38
b) Map Research Fee $37 $38
24 Project  Plans and Specifications
a) General Conditions, Standard Provisions & Details (Per Book) $17 $17 per  book b) General Conditions, Standard Provisions & Details (Per Page) $1 $1 per  page Other Applicable Fees
25 Technology  Enhancement Fee 2.00% 2.00% %  of permit fee 26 Document  Imaging / Reproduction of Microfiche
a) Plan Sheet $2 $2
b) 8.5" x 11" or 11" x 17" $0.60 $0.60
27 Extension  of Time $233 $241 per extension
28 Plan  Revision $117 $121 per revision
29 Excess  Plan Review $233 $241 per hour [i]
30 Hourly  Rate for Services Not Identified in this Schedule, Other Inspection, Missed/Excess Inspections, Re‐inspection Fee
$233 $241 per hour [i]
12 City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description 31 Appeal
a) Appeal to Parks and Recreation Commission (Tree‐Related Appeals) $200 $200 per  appeal b) Appeal to City Council $200 $200 per  appeal
c) Appeal to City Council for a bid protest $200 $200 per  appeal [j] d) Appeal to City Council for a contractor non‐responsibility determination $200 $200 per  appeal [j] 32 Failure  to Restore Public Improvements as Required $100 $100 per  day 33 Commencing  Work Without a Permit or Work Different than Authorized by Permit
2x fees 2x  fees double  fees
34 Waste  Management Compliance Fee $35 $35 per  application Notes:
[a] Fee shall be greater of minimum fee or fee calculated based on project specifications. [b] Deposit to be refunded upon completion of work and acceptance by the City. [c] Home owner occupied R‐1 permits only apply for projects with engineer's cost estimate of < $10,000. [d] Deposit to be refunded upon payment of plan check and inspection fees. [e] To be submitted upon completion of construction.
[f] Fee shall be greater of minimum fee or fee calculated based on engineer's cost estimate. [g] Refundable upon installation and verification of all new monuments as shown on subdivision map. [h] For up to two treatment facilities.
[j] Subject to approval of an ordinance, which will be introduced at the May 4, 2021 City Council meeting. * If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees,  the Public Works Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates. ** Engineer's cost estimate shall be approved by the City Engineer and shall include all items of work.  The construction cost shall be cumulative for each utility permit work related to a single project as determined by the City regardless of the number of permits issued. *** The City will pass‐through to the applicant other agency fees applicable to the project (e.g. County recording fees.) [i] Base fees assume up to three plan checks and initial inspection and one re‐inspection.  The City will bill hourly for additional plan review and inspections required. 13 City of Campbell
IN‐LIEU/IMPACT/MITIGATION FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
1 Inclusionary  Ordinance In‐Lieu fee
a) Owner Occupied Units $34.50 $34.50 per  SF
b) Rental Units $21.50 $21.50 per  SF
2 Park  In‐Lieu Fee ‐ Unit Type:
a) Single‐family $24,902 $27,800 per unit
b) Multi‐family $17,669 $19,720 per unit
c) Secondary / Accessory Dwelling Unit (750sf or Larger) $7,905 $8,159 per unit (a) d) Junior Accessory Dwelling Unit $0 $0 per  unit
3 Storm  Drain Area Fees
a) R‐1 Land Use $2,120 $2,120 per  acre
b) Multi‐Family Residential Land Use $2,385 $2,385 per  acre c) All Other Land Use $2,650 $2,650 per  acre
4 Roadway  Maintenance Fee 0.32% 0.32% %  of bldg permit valuation Notes:
[a] The fee for Accessory Dwelling Units will be calculated per State law but shall not exceed the amount shown.

Activity Description
14 City of Campbell
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
During Normal Work Hours (i.e. Non‐Overtime)
1 Arborist $154 $159 per hour
2 Assistant  Engineer $191 $197 per hour
3 Associate  Civil Engineer $195 $201 per hour
4 Building  Maintenance Lead Worker $155 $160 per hour
5 Building  Maintenance Worker $142 $147 per hour
6 Building  Maintenance Supervisor $180 $186 per hour
7 City  Engineer $270 $278 per hour
8 Executive  Assistant $141 $145 per hour
9 Lighting  & Traffic Technician $156 $161 per hour
10 Lighting  & Traffic Signals Assistant $121 $125 per hour 11 Lighting  & Traffic Signals Supervisor $180 $185 per hour 12 Maintenance  Supervisor $181 $187 per hour
13 Mechanic  II $150 $154 per hour
14 Office  Assistant $103 $107 per hour
15 Office  Specialist $133 $138 per hour
16 Park  Maintenance Lead Worker $143 $148 per hour
17 Park  Maintenance Supervisor $189 $195 per hour
18 Park  Maintenance Worker I n/a n/a per hour
19 Maintenance  Worker I $122 $126 per hour
20 Park  Maintenance Worker II n/a n/a per hour
21 Maintenance  Worker II $131 $135 per hour
22 Public  Works Inspector $186 $192 per hour
23 Senior  Civil Engineer $233 $241 per hour
24 Senior  Public Works Inspector $181 $187 per hour
25 Street  Maintenance Field Supervisor $184 $190 per hour 26 Street  Maintenance Lead Worker $141 $146 per hour
27 Street  Maintenance Worker I n/a n/a per hour
28 Street  Maintenance Worker II n/a n/a per hour
29 Traffic  Engineer $240 $248 per hour
Overtime
30 Arborist $187 $194 per hour
31 Assistant  Engineer $236 $244 per hour
32 Associate  Civil Engineer $242 $249 per hour
33 Building  Maintenance Lead Worker $189 $195 per hour 34 Building  Maintenance Worker $174 $179 per hour
35 Building  Maintenance Supervisor $221 $228 per hour
36 City  Engineer n/a n/a per hour
37 Executive  Assistant $173 $179 per hour
38 Lighting  & Traffic Technician $189 $195 per hour
39 Lighting  & Traffic Signals Assistant $146 $151 per hour 40 Lighting  & Traffic Signals Supervisor $219 $226 per hour 41 Maintenance  Supervisor n/a n/a per hour
42 Mechanic  II $182 $188 per hour
43 Office  Assistant $126 $130 per hour
44 Office  Specialist $164 $169 per hour
45 Park  Maintenance Lead Worker $173 $179 per hour
46 Park  Maintenance Supervisor n/a n/a per hour
47 Park  Maintenance Worker I n/a n/a per hour
48 Maintenance  Worker I $147 $152 per hour
Activity Description
15 City of Campbell
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description 49 Park  Maintenance Worker II n/a n/a per hour
50 Maintenance  Worker II $158 $163 per hour
51 Public  Works Inspector $231 $238 per hour
52 Senior  Civil Engineer n/a n/a per hour
53 Senior  Public Works Inspector $224 $231 per hour
54 Street  Maintenance Field Supervisor $226 $233 per hour 55 Street  Maintenance Lead Worker $171 $177 per hour
56 Street  Maintenance Worker I n/a n/a per hour
57 Street  Maintenance Worker II n/a n/a per hour
58 Traffic  Engineer $298 $307 per hour
Note:

Three hour minimum for overtime call.
16 City of Campbell
EQUIPMENT USE RATES
FY 21/22 Fee FY  22/23 Fee Note
Hourly Rate
1 Barricades  / Each n/a n/a
2 Barricades  with Lights / Each n/a n/a
3 Brush  Chipper (1‐Hour Minimum) $88.00 $88.00
4 Bucket  Truck (1‐Hour Minimum) $86.50 $86.50
5 Case  Loader W18B (1‐Hour Minimum) $159.00 $159.00
6 Chain  Saw ($15.00 Minimum) $9.50 $9.50
7 Compressors  with Tools (1‐Hour Minimum) $94.00 $94.00 8 Concrete  Saw  (1‐Hour Minimum; Daily Rate Add Cost of Blades) $31.00 $31.00 9 Dump  Trucks, 5 Cyl (1‐Hour Minimum) $75.00 $75.00
10 Flatbed,  3/4 Ton n/a n/a
11 Forklift  (1‐Hour Minimum) $31.00 $31.00
12 Line  Striper  (1‐Hour Minimum ‐ Daily Rate Add Materials) $95.00 $95.00 13 Loader,  3‐5 Ton (1‐Hour Minimum) $95.00 $95.00
14 Paint  Truck (1‐Hour Minimum) $75.00 $75.00
15 Pick ‐Ups (1‐Hour Minimum) $64.00 $64.00
16 Programmable  Message Board n/a n/a
17 Sweepers  (Minimum ‐ $130.00) $82.00 $82.00
Daily Rate
18 Barricades  / Each $3.00 $3.00
19 Barricades  with Lights / Each $3.50 $3.50
20 Brush  Chipper (1‐Hour Minimum) $218.00 $218.00
21 Bucket  Truck (1‐Hour Minimum) $176.00 $176.00
22 Case  Loader W18B (1‐Hour Minimum) $282.00 $282.00
23 Chain  Saw ($15.00 Minimum) $57.00 $57.00
24 Compressors  with Tools (1‐Hour Minimum) $135.00 $135.00 25 Concrete  Saw  (1‐Hour Minimum; Daily Rate Add Cost of Blades) $65.00 $65.00 26 Dump  Trucks, 5 Cyl (1‐Hour Minimum) $150.00 $150.00 27 Flatbed,  3/4 Ton $125.00 $125.00
28 Forklift  (1‐Hour Minimum) $119.00 $119.00
29 Line  Striper  (1‐Hour Minimum ‐ Daily Rate Add Materials) $190.00 $190.00 30 Loader,  3‐5 Ton (1‐Hour Minimum) $207.00 $207.00
31 Paint  Truck (1‐Hour Minimum) $150.00 $150.00
32 Pick ‐Ups (1‐Hour Minimum) $125.00 $125.00
33 Programmable  Message Board $80.00 $80.00
34 Sweepers  (Minimum ‐ $130.00) n/a n/a
Notes:

Activity Description
* Additional equipment which must be rented by the City shall be billed at the City's actual cost plus an additional twenty percent (20%) of that cost to cover administrative expenses.
17 City of Campbell
FIRE FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
Annual Inspection Permits
1 Aerosol  Products (500 lbs. ‐ Minimum) $336 $367
2 Assembly  (50 ‐ 300) $346 $383
3 Assembly  (> 300) $534 $582
4 Candles/Open  Flames in Assemblies $138 $153
5 Carnival/Fair $534 $582
6 Cryogens $336 $367
7 Day  Care ‐ Commercial (Less than 50) $218 $245
8 Day  Care ‐ Commercial (Greater than 50) $326 $367
9 Dry  Cleaning $336 $367
10 Dust  Producing Operations $376 $408
11 High  Piled Storage $396 $408
12 High  Rise Building (Per Floor) $173 $191
13 Hot  Work Operations e.g. Welding / Cutting $396 $408 14 Institutional  (7 ‐ 50 People) $504 $551
15 Institutional  (Greater than 50 People) $672 $735
16 Liquid  or Gas Fueled Vehicles in Assembly $218 $245 17 Lumber  Yard $336 $367
18 Occupant  Load Increase $138 $153
19 Ovens,  Industrial Baking or Drying $336 $367
20 Repair  Garage $396 $408
21 Residential  Care Facilities (7 ‐ 50 People) $475 $521 22 Residential  Care Facilities (Greater than 50 People) $633 $694 23 Spray  Painting or Dipping Operations $336 $367
24 Tent $336 $367
25 Woodworking  Shop $396 $408
26 Apartments/Hotels/Motels
a) 3 ‐ 16 units $163 $184
b) 17 ‐ 32 units $272 $306
c) 33 or more units $381 $429
27 E  Occupancies
a) 1 ‐ 250 Students $0 $0
b) 251 ‐ 500 Students $0 $0
c) > 500 Students $0 $0
28 Day  Care Inspection
a) Residential (Child / Elderly / Community) Less Than 26 (per hour) $168 $184 per hour b) Residential (Child / Elderly / Community) 26 & Over (per hour) $168 $184 per hour 29 Failure  to Obtain/Maintain Required Permits Double  Fee of Required Permit
Double Fee of
Required Permit
Activity Description
18 City of Campbell
FIRE FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description Hazardous Material Permits
1 Aboveground  Facility Closure $257 $286 [a]
2 Aboveground  System Closure (Per System) $396 $408 [a] 3 Aboveground  System Installation (Per System) $643 $715 [a] 4 Aboveground  System Modification (Per System) $514 $572 [a] 5 Haz  Mat ‐ Long Form $633 $694
6 Haz  Mat ‐ Long Form (Helium Gas Only ‐ 6 Tanks or Less) $163 $184 7 Haz  Mat ‐ Short Form $316 $347
8 Underground  Tank Annual Permit $791 $868
9 Underground  System Closure (Per System) $791 $868
10 Underground  System Installation (Per System) $2,176 $2,450 11 Underground  System Modification (Per System) $544 $612 Construction Permits ‐ Plan Review, Permit and Inspection 1 Architectural  Review (Greater of a or b)
a) Minimum Fee $158 $174
b) Percent of Bldg Plan Review Fee 25% 25%
2 Automatic  Sprinklers
a) Automatic Fire Sprinkler Systems New
i) 1 ‐ 49 Heads $435 $490
ii) 50 ‐ 100 Heads $762 $857
iii) 101 ‐ 200 Heads $1,088 $1,225
iv) Each Additional 100 Heads $218 $245
b) Automatic Fire Sprinkler Systems ‐ Existing (No Calculations) i) 1 ‐ 15 Heads (Over‐the‐Counter) $326 $367
ii) 16 ‐ 49 Heads $435 $490
ii) 50 ‐ 100 Heads $653 $735
iv) Each Additional 100 Heads $109 $122
c) Automatic Fire Sprinkler Systems ‐ Existing (With Calculations) i) 1 ‐ 49 Heads $653 $735
ii) 50 ‐ 100 Heads $870 $980
iii) 101 ‐ 200 Heads $1,088 $1,225
iv) Each Additional 100 Heads $218 $245
d) Residential 13D ‐ Single Family $435 $490
3 Fire  Alarm Systems
a) Non‐High Rise and Non R‐2 Occupancies
i) 1 ‐ 20 Devices $633 $694
ii) 21 ‐ 40 Devices $762 $857
iii) 41 ‐ 100 Devices $1,088 $1,225
iv) 101 ‐ 200 Devices $1,632 $1,837
v) Each Additional 50 Devices $326 $367
19 City of Campbell
FIRE FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description b) With Pre‐Wire Inspection Required (High Rise and R‐2 Occupancies) i) 1 ‐ 20 Devices $870 $980
ii) 21 ‐ 40 Devices $1,305 $1,470
iii) 41 ‐ 100 Devices $1,849 $2,082
iv) 101 ‐ 200 Devices $2,393 $2,695
v) Each Additional 50 Devices $326 $367
c) 10% Re‐Certification Fee $326 $367
4 Emergency  Alarm System
a) New System $870 $898
b) System Modification $435 $449
5 Fire  Pump Installation $544 $561
6 Underground  Fire Service Systems
a) Fire Sprinkler System ‐ No Hydrants $544 $612
b) Repairs $544 $612
7O n ‐Site Hydrant Systems ‐ without automatic sprinklers a) Base Fee $692 $766
b) Plus, Fee Per Hydrant $66 $73
8 Special  Systems (Leak Detection, Halon, CO2, Hood Standpipe) a)  Hood $534 $582
b)  Leak Detection, Halon, CO2, etc. $534 $582
9 Demolition
a) Demolition of Building $198 $204
b) Demolition of Fire Protection System $326 $367
10 Roadways  ‐ Gates, Barriers, and Traffic Calming Devices $218 $245 CEQA Review (per hour)
1 Negative  Declaration Review (per hour) $168 $174 per hour 2 CEQA  Review (per hour) $168 $174 per hour
3 E.I.R  Review (per hour) $168 $174 per hour
4 Planning  Permit / Approval Review (per hour) $168 $174 per hour 5 Preliminary  Plan Review (per hour) $168 $174 per hour 6 Subdivision  Map Review (per hour) $168 $174 per hour Additional Inspection (courtesy, re‐inspection, phasing) (per hour) 1 Inspection  Outside of Regular Office Hours $237 $245 per hour; 1‐hr min. 2 Additional  Inspection (courtesy, re‐inspection, phasing) (per hour) $168 $184 per hour [b] 3 Excess  Plan Check (4th and subsequent) (per hour) $168 $184 per hour; 1‐hr min. 4 Special  Inspections $168 $184 per hour; 1‐hr min.
5 Variance  Application (Alternate Methods & Materials) $420 $459 6 Services  Performed but not Otherwise Listed in this Fee Schedule (per hour) $168 $174 per hour 20 City of Campbell
FIRE FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description 7 Microfiche  Fees/ Digital Imaging
a) Minimum Fee $2 $2
i) Plan Sheet (Cost Per Sheet) $1 $1 per  sheet
ii) Source Page (Cost Per Page) $1 $1 per  page
iii) Reproduction of Microfiche (Plan Sheet, Cost Per Sheet) $4 $4 per  sheet iv) Reproduction of Microfiche (Source Page) $1 $1 per  page Operations
1 Records  Search $76 $76 per  hour; 1‐hr min.
2 CPR  Classes (Per Person) $36 $36
3 Non ‐Emergency Standby/After Hours Inspection $3,271 $3,271 Notes:
[a] Additional closure fees may be required based on the type and number of hazardous materials systems closed. [b] Re‐inspection fee applies applies after second re‐inspection. * Fees are set by the City but administered by Santa Clara County Fire Department. * Fees apply to only those quantities of materials or operations that require permits in accordance with the Fire Code. * Excluding penalties, annual Fire Code Permit fees shall not exceed $1,000 per business location. * Failure to submit and maintain the following correct and current Hazardous Materials Documents: HMIS (before bringing hazardous materials into City and thereafter), HMMP (within 30 days of notification and thereafter),  HMMP (within 30 days of notification and thereafter), Closure Permit (30 Days Prior), CEQA Application (before bringing hazardous material into City), the fee will double as a result of non‐compliance. 21 City of Campbell
POLICE FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
Report / Recording / Records Fees
1 Police  Report Fee [a]
a) Up to ten pages No  charge No  charge per  report [g] b) Each Add'l page after first 10 pages $0.10 $0.10 per  page 2C A D  Incident Report [a]
a) Up to ten pages No  charge No  charge
b) Each Add'l page after first 10 pages $0.10 $0.10 per  page 3 Audio  Recording Copy Fees [a]
a) Discovery
i) Actual Cost of Digital Media Actual  cost of digital media Actual  cost of digital media each ii) Hourly Rate for Reproduction $24 $24 per  hour
b) Dispatch
i) Actual Cost of Digital Media Actual  cost of digital media Actual  cost of digital media each ii) Hourly Rate for Reproduction $24 $24 per  hour
4 Arrest  Log Release No  Charge No  Charge per  page [a] 5 Research/Archiving $24 $24 per  hour [b]
Vehicle Release / Impound / Repossession Fees
6 Vehicle  Release
a) Storage / Impound $169 $174
b) 30 Day Impound $195 $202
7 Vehicle  Repossession Fee $15 $15 [c]
Citation Sign‐off Fees
8 Citation  Sign‐off
a) Campbell Police Department Issued Citation No  charge No  charge b) Citation Issued by Other Agency (Non‐Campbell PD) $15 $15 DUI Response Cost Recovery
9D r i v i n g Under the Influence ‐ Cost Recovery (Hourly Rate) a) Community Service Officer (CSO) $61 $63 per hour
b) Police Officer $93 $96 per hour
c) Police Agent $99 $102 per hour
d) Police Sergeant $109 $112 per hour
False Alarm Response
Activity Description
22 City of Campbell
POLICE FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description 10 False  Alarm Fee
a) Up to three false alarms $0 $0
b) 4th Alarm $211 $218
c) 5th Alarm $211 $218
d) 6th Alarm $211 $218
e) 7th Alarm $264 $273
f) 8th Alarm $264 $273
g) 9th Alarm $264 $273
h) 10th Alarm $317 $327
i) 11th Alarm and Each Additional Alarm after 11 $317 $327 Permit / License Application Review
11 Arcade  and Semiarcade Permits
a) Arcade $788 $813
b) Semiarcade $655 $676
12 Block  Party Permit $121 $125
13 Concealed  Weapon Permit
a) New $100 $100 plus  DOJ fees [d]
b) Renewal $25 $25 plus  DOJ fees [d]
14 Firearms  and Ammunition Sales Permit (Business)
a) New $792 $818
b) Renewal $263 $272
15 Hypnotherapy $788 $813
16 Live  Entertainment Permit $1,268 $1,309
17 Massage
a) Massage Establishment (Owner Not State Certified)
i) New $877 $905
ii) Renewal $317 $327
b) Massage Establishment (Owner State Certified)
i) New $0 $0 [e]
ii) Renewal $0 $0 [e]
c) Massage Therapist / Trainee
i) New (State Certified) $0 $0 [e]
ii) Renewal (State Certified) $0 $0 [e]
18 Medical  Marijuana Delivery Registration
a) New $2,207 $2,278
b) Renewal $1,104 $1,139
19 Occult  Science Permit $788 $788
23 City of Campbell
POLICE FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description 20 Pawnbrokers  and Secondhand Dealers
a) New $525 $541
b) Renewal $130 $134
21 Pool  or Billiards Permit
a) Two or More Tables $788 $813
b) One Table Only $60 $62
22 Sexually  Oriented Business Permit
a) New $1,268 $1,309
b) Renewal $788 $813
23 Taxicab  Owner's License $964 $964
24 Tow  Car Operator Permit / Tow Truck Driver Certificate a) Tow Car Operator Permit $2,569 $2,652
b) Tow Truck Driver Certificate
i) New $50 $50 [f]
ii) Renewal $12 $12 [f]
25 Used  Car Dealer ‐ Retail Only $261 $270
Other
26 Naturalization  VISA Letter $35 $36
27 Security  Services ‐ Outside Work Assignments
a) Reserve Officer $74 $76 per hour; 2‐hr min.
b) Officer $148 $153 per hour; 2‐hr min.
c) Sergeant $205 $211 per hour; 2‐hr min.

Firearms and Ammunition Sales Permit (Business)
28 Firearms Storage
a) Administrative Fee  $245 per  firearm [h],[i]
b) Daily Storage Fee $1 per  firearm/per day [i]
Notes:
[a] Per Government Code 6253(b) and City Attorney.
[b] Maximum amount allowed per Evidence Code Section 1563(b)(1).  Fees apply only to research/archiving pursuant to a subpoena. [c] Maximum amount allowed per Government Code Section 41612. [d] Maximum allowed per Penal Code Section 26190.
[e] Fee administered via State certification process.
[f] Maximum amount allowed per Vehicle Code Section 2431. [g] No fee for victoms of violent crime or domestic violence. [h] For firearms taken per restraining order or for safekeeping and as a result of a domestic violence or mental health hold. [i] Fee payable upon releasing firearm(s) to owner and may be waived (fully or partially) upon administrative approval. 24 City of Campbell
PARKING CITATION FINES
Description FY  21/22 Fee FY  22/23 Fee Charge  Basis Note CMC
1 10.24.015 Stored  on Street Over 72 Hours $70 $70
2 10.24.040 No  Parking or Stopping Signs/Permit Parking $40 $40 3 10.24.065a Disobeyed  Curb Markings (Red/White; Yellow/Green) $40 $40 4 10.24.095c Limited  Time Parking $40 $40
5 10.24.135 Commercial  Truck 10PM to 6AM $70 $70
6 10.24.140 Parking  Out of Marked Space $40 $40
7 10.24.160 Removal  of Markings $70 $70
8 10.28.030a Commercial  Truck in Yard/Driveway $70 $70 9 10.28.030b Commercial  Truck Over Two Hours (6AM to 10PM)  $70 $70 10 13.040.120 Parking  After Hours City/County Parks $40 $40 VC
11 22500a Parking  Within an Intersection $40 $40
12 22500e Blocking  Driveway $40 $40
13 22500f Parking  on Sidewalk $40 $40
14 22500.1 Fire  Lane $40 $40
15 22502a   Wrong Way/18" (Inches) From Curb $40 $40
16 22507.8a Handicap  Parking $300 $300
17 22507.8b Obstruct  / Block Handicap Parking $300 $300 18 22507.8c  (2) Crosshatch  Lines Next to Handicap Stall $300 $300 19 22514 Fire  Hydrant $40 $40
20 22521 Within  7 ½' (Feet) of Railroad Tracks $40 $40 21 22523  (A) Abandoned  Towed $70 $70
22 40226 Handicap  Dismissal $25 $25
23 5204(a) No  current Registration Tags $70 $70
24 5200 No  Front/Rear Plate $40 $40
25 4000(a)  (1) Expired  Registration $70 $70
Notes:
* Delinquent Penalty Assessment ‐ Double the Fine Amount. ** All Other Parking Violation Fine Amounts Not Specifically Listed Will be $40.00.

Code
25 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Definition of Terms:
a.
b.
i. Public  meetings held by elected representatives serving the Campbell area ii. Local  election candidate forums sponsored by a non‐profit organization, polling and/or trainings offered by the local Registrar of voters
iii. Meetings  offered by either of the Campbell school districts (CUHSD and CUSD) iv. Public  meetings by other governmental agencies that serve Campbell residents v. Events  by non‐profit organizations who have assumed leadership for events once provided by the City vi. Programs  and activities for which there is no entry fee for participation or attendance offered by local non‐profit organizations
vii. Community  Center Tenants
viii. Events  sponsored by/for Campbell High School Alumni groups ix. Meetings  or trainings by school districts or other governmental agencies that are not open to the public
c.

B. Resident Discount:
$25 Per  hour discount for rental of the full Orchard City Banquet Hall $5 Per  hour discount for all other building rental rates Community Center Building Use Fees
The above listed reservations can use the facility during non‐peak time with basic staffing levels (2 building attendants or 1 technician) any charges above this will be assessed at the time of booking.  The CUSD & CUHSD are limited to 3 uses per year.

CAMPBELL RESIDENT: To qualify for Campbell Resident discount, customers must provide proof of residency (i.e. driver’s license, utility bill etc.).  Permit holder and payee must be in the same name to qualify for resident discount.

Campbell Residents paying for a rental will be given the following discount on building rental rates:

NON‐PROFIT: To qualify for non‐profit rates, customers must provide a copy of their letter of non‐profit status from the California Secretary of State’s office with their non‐profit ID number indicated and must pay with an organization check or charge card.  Organization name on letter of non‐profit status, check/charge card, and permit must all be in the same name.

SPECIAL PEAK RATES: Special peak rates are for the following reservations:
26 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
C.

Base
Hourly Rate
Non‐Profit
Hourly Rate
Base
Hourly Rate
Non‐Profit
Hourly Rate
per hr. $135 $115 $135 $115
per hr. $93 $75 $95 $75
per hr. $56 $51 $56 $51
per hr. $93 $73 $95 $75
per hr. $68 $58 $70 $60
per hr. $84 $74 $85 $75
per hr. $68 $58 $70 $60
per hr. $63 $53 $65 $55
per hr. $52 $42 $55 $45
per hr. $52 $42 $55 $45
per hr. $70 $60 $70 $60
per hr. $60 $50 $60 $50
per hr. $41 $36 $41 $36
per hr. $55 $45
Main Gym (Bldg. P)
Auxiliary Gym (Bldg. N)
CCC Plaza
Multi‐Purpose (M‐50)
Adult Ctr. Meeting Room (C‐35)
Dance Studios (M‐47, N‐76)
Conference Rm. (E‐44)
Board Rm. (E‐42)
Orchard City Banquet Hall
with Kitchen
Orchard City Banquet Hall
(North or South)
Roosevelt Rm. (Q‐80)
FY 22/23 Fee
Community Center Building Use Fees
Facility rental fees for uses occurring during off‐peak (normal operating) hours shall be assessed as follows:
(Monday through Thursday, 8:00am ‐ 10:00pm and Fridays 8:00am to 5:00pm, except on recognized City holidays) FY 21/22 Fee
Mary Campbell (Q‐84)
Kitchen in OCBH
Vacant Leased Space
27 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D.

Special
Peak Rates
Base
Hourly
Rate
Non‐Profit Hourly
Rate
Special
Peak Rates
Base
Hourly
Rate
Non‐Profit Hourly
Rate
Orchard City Banquet Hall w/
Kitchen
per hr. $100 $250 $200 $100 $250 $200
Orchard City Banquet Hall (North or
South)
per hr. N/A N/A N/A N/A N/A N/A
Kitchen in OCBH per  hr. N/A $61 $56 N/A N/A N/A
Roosevelt Rm. (Q‐80) per  hr. $52 $128 $103 $52 $130 $105 Mary Campbell (Q‐84) per  hr. $34 $93 $68 $35 $95 $70
Multi‐Purpose (M‐50) per  hr. $47 $119 $94 $47 $120 $95 Adult Ctr. Meeting Room (C‐35) per  hr. $34 $93 $68 $35 $95 $70 Dance Studios
(M‐47, N‐76)
per hr. N/A $78 $68 N/A $80 $70
Conference Rm. (E‐44) per  hr. $24 $72 $47 $25 $75 $50
Board Rm. (E‐42) per  hr. $24 $72 $47 $25 $75 $50
Main Gym (Bldg. P) per  hr. $43 $95 $85 $43 $95 $85
Auxiliary Gym (Bldg. N) per  hr. $33 $75 $65 $33 $75 $65 CCC Plaza per  hr. $23 $51 $46 $23 $51 $46
Community Center Building Use Fees
FY 22/23 Fee
Facility rental fees for uses during peak (NON‐OPERATING) hours shall be assessed as follows:

FY 21/22 Fee
28 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
E. Equipment Rental & Fees FY 21/22 Fee FY  22/23 Fee Charge  Basis a) Coffee  Urn ‐ 100 Cup $10   $10  per day
b) Coffee  Urn ‐ 35 Cup $5   $5  per day
c) Directional  Sandwich Signs
d) LCD  Projector $100   $100  per day
e) Podium
f) Portable  Easel (Each Easel) $5   $5  per day
g) Portable  Easel with Easel Pads (Each Easel) $25   $25  per day h) Portable  Projection Screen $10   $10  per day
i) Portable  PA Systems $50   $50  per day
j) Stanchions $25   $25  per day
k) TV & DVD/VCR on Cart $25  $25  per day
k) Microphone $10   $10  per day
a) Basketball  Scoreboard Control (portable) $25   $25  per day b) Football  Scoreboard Control $10   $10  per day
F. Processing Fees

1. 2.

G. Additional Charges

1. 1.

2. 3.

4. 4.

5. 5.
free with room rental
free with room rental
Uses which extend beyond 12:00 midnight will be charged at two (2) times the normal rental rate.

Reservations for recognized City holidays are subject to additional fees to cover staff holiday pay (1½ times the normal rental rate), when staff can be obtained to take the assignment.

Reservations for recognized City holidays and dates between Christmas Eve and New Years Day are subject to additional fees to cover staff holiday pay (1½ times the normal rental rate), when staff can be obtained to take the Community Center Building Use Fees
All applications are subject to a non‐refundable $25 Processing Fee.

Any changes in time, date(s) or use made to a multi‐use permit, or made less than thirty (30) days prior to a one‐ time use, are subject to an additional $25 Processing Fee.

A janitorial service fee of $50 ‐ $125 may be required on rentals.  The fee will be based on the number of people in attendance, room reserved, and if food/drinks are present during the rental.  Fee will be assessed at time of reservation.

A janitorial service fee of $100 will be required for all rentals serving food and in excess of 75 participants.

A security service fee will be required for all rentals serving alcohol and in excess of 75 participants. Fees Uses which extend beyond the approved reserved time will be charged at 1½ times the normal rental rate.

An IT Service Fee of $50 will be charged for any requests to verify availability of Wi‐Fi in rooms Q‐80 or Q‐84 for classroom or training use purposes.

Meeting Room Equipment
Athletic Equipment
29 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Community Center Building Use Fees
H. Deposits FY 21/22 Fee FY  22/23 Fee
a) $500   $500
b) $300   $300
c) $100   $100
d) $100   $100
e) $100   $100
Uses of Gymnasiums
Use of Orchard City Banquet Hall
Uses of Roosevelt Room (Q‐80), Multi‐Purpose Room (M‐50), or Activity Room (E‐46)
Uses of Activity or Meeting Rooms
Plaza
Facility
30 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Grounds
$300 per  hour $300 per  hour
$275 per  hour
$150 per  event $150 per  event
$50 per  hour $50 per  hour
4 hours 6  hours 8  hours 10  hours 4  hours 6  hours 8  hours 10  hours $1,080 $1,620 $2,160 $2,375 $1,080 $1,620 $2,160 $2,700 $1,200 $1,800 $2,400 $3,000 $1,200 $1,800 $2,400 $3,000 $100 per  hour $100 per  hour
B. Tour Fees ‐ Ainsley House
Holidays Only (11/15 ‐ 12/20):

Adults
Seniors
Youth
C.

Group Tours ‐ Ainsley House
Children (Under 7)
Additional Rental Hours (Fri/Sun)
Children (Under 7)
Seniors
Youth (7 ‐ 17)
Adults
Description
Description
Non‐Commercial Photography
Other Rentals
Fund Raising Groups and
Commercial Filming
$5
Free
FY 21/22 Fee
FY 21/22 Fee
Free
$10
$8
$6
$6
$4
Free
$5
$5
50% Surcharge
$750 / 4 hours
$175 / hr. for each add'l hr.
$8
FY 21/22 Fee
Description
Application Fee
Security Deposit
Additional Rental Hours (Sat)
$25
$500
Cleaning Fee
Event Coordinator Additional
Consult.

Saturdays
Fridays and Sundays
Campbell Residents will be given a 10% discount on all event rental rates.

FY 21/22 Fee
FY 21/22 Fee
Groups (10 or More)
Youth (7 ‐ 17)
Adults
Description
Seniors
Members
$6
FY 22/23 Fee
$25
$500
FY 22/23 Fee
Free
Ainsley House / Museum Fee Schedules
$6
FY 22/23 Fee
$5
$5
$5
$4
Free
Free
$10
$8
FY 22/23 Fee
50% Surcharge
$750 / 4 hours
$175 / hr. for each add'l hr.

FY 22/23 Fee
$8
31 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Carriage House
Description
Application Fee
Security Deposit
Room Rental Rate $75   per hour $75   per hour
Docent Led Tour:

Up to 15 People $25   per hour $25   per hour
Up to 30 People $50   per hour $50   per hour
Open Ainsley House Walk‐Through $50   per hour $50   per hour (1‐ hour minimum)
E. Admission Fees ‐ Historical Museum
Description Museum  Ticket Combined Ticket * Museum Ticket Combined Ticket * Adults $2   $9  $2  $9
Seniors $2   $7  $2  $7
Youth (7 ‐ 17) $2   $5  $2  $5
Children (Under 7) Free Free Free Free
Members Free Free Free Free
* Combined ticket = Ainsley House / Historical Museum
F.

School Program ‐ Historical Museum & Ainsley House
Description
Minimum for Classes of up to 20 Students
Each Additional Student
Chaperones
Ohlone Rental Program
Educational Trunk Rental $60   per month $60   per month FY 21/22 Fee
FY 21/22 Fee
$25
$500
$120
$6
Free Free
$6
$120
$25
FY 22/23 Fee
Ainsley House / Museum Fees
FY 22/23 Fee
FY 22/23 Fee
$500
FY 21/22 Fee
32 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
G. Museum Staff Research ‐ Research of archival records and photographs:

FY 21/22 Fee FY  22/23 Fee Charge  Basis
Description
Personal Use
Photocopies:

8.5" x 11" $0.25   $0.25  per page

8.5" x 14" $0.50   $0.50  per page
11" x 17" $1.00   $1.00  per page
Digital Images:

New Scan $20   $20  per image
Image of Existing Scans $10   $10  per image
Scanning and Printing on Photo Paper Not  provided Not  provided Commercial Use: For one‐time use.  Fees are per image.

Use in a Book:

For‐Profit Entity $150   $150  per image
Non‐Profit Organization $35   $35  per image
Editorial Use (magazine or non‐scholarly journal):

For‐Profit Entity $75   $75  per image
Non‐Profit Organization $25   $25  per image
Scholarly Publication $10   $10  per image
Advertising (non‐editorial, book covers, flyer / brochure / art work in a place of business, etc.):

For‐Profit Entity $150   $150  per image
Non‐Profit Organization $35   $35  per image
Video/TV/Film/DVD:

For‐Profit Entity $150   $150  per image
Non‐Profit Organization $35   $35  per image
Exhibition:

For‐Profit Entity $100   $100  per image
Non‐Profit Organization $25   $25  per image
Internet / Website:

For‐Profit Entity $100   $100  per image
Non‐Profit Organization $25   $25  per image
Other Fees
Creating a CD of Scanned Photographs/Documents $5   $5  per CD Shipping $5   $5  per shipment
Staff Research Time (applies to research only)* $30  $30  per hour; $15 min. *Non‐Public Records Act (PRA) related requests
Ainsley House / Museum Fees
33 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Picnic Areas & Facilities ‐ CAMPBELL RESIDENTS FY 21/22 Fee FY  22/23 Fee Charge  Basis Facility
John D. Morgan Park
Area 1 (120 Persons Maximum) $130   $130  per day
Area 2 (80 Persons Maximum) $90   $90  per day
Area 3 (50 Persons Maximum) $60   $60  per day
Area 4 (50 Persons Maximum) $60   $60  per day
Area 5 (30 Persons Maximum) $40   $40  per day
Area 6 (10 Persons Maximum) $20   $20  per day
Area 7 (10 Persons Maximum) $20   $20  per day
Area 8 (10 Persons Maximum) $20   $20  per day
Area 9 (20 Persons Maximum) $30   $30  per day
Edith Morley Park
Picnic Area (35 Persons Maximum) $55   $60  per day
Picnic Area & Turf (100 Persons Maximum) $91   $100  per day B. Picnic Areas & Facilities ‐ NON‐RESIDENTS FY 21/22 Fee FY  22/23 Fee Charge  Basis Facility
John D. Morgan Park
Area 1 (120 Persons Maximum) $180   $180  per day
Area 2 (80 Persons Maximum) $140   $140  per day
Area 3 (50 Persons Maximum) $110   $110  per day
Area 4 (50 Persons Maximum) $110   $110  per day
Area 5 (30 Persons Maximum) $90   $90  per day
Area 6 (10 Persons Maximum) $70   $70  per day
Area 7 (10 Persons Maximum) $70   $70  per day
Area 8 (10 Persons Maximum) $70   $70  per day
Area 9 (20 Persons Maximum) $80   $80  per day
Edith Morley Park
Picnic Area (35 Persons Maximum) $85   $90  per day
Picnic Area & Turf (100 Persons Maximum) $165   $170  per day Picnic Areas and Facilities
All reservations are subject to a non‐refundable $25.00 processing fee in addition to the fees below. 34 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Definition of Terms
a.

B. Processing Fees & Deposits
a.
b.
c.

C. Schedule of Fees Charge Basis
Base
Hourly Rate
Non‐Profit
Hourly Rate
Base
Hourly Rate
Non‐Profit
Hourly Rate
$30 $25 $30 $25 per  hr.
$25 $20 $25 $20 per  hr.
$50 $30 $50 $30 per  hr.
$20 $15 $20 $15 per  hr.
$25 $20 $25 $20 per  hr.
$40 $35 $40 $35 per  hr.
$25 $20 $25 $20 per  hr.
$25 $20 $25 $20 per  hr.
$10 $6 $10 $6 per  hr.
$1,050 $630 $1,050 $630 per  use
N/A $25 N/A $25 per  hr.
$25 N/A $25 N/A per  hr.
$30 N/A $30 N/A per  hr.
$35 N/A $35 N/A per  hr.

FY 22/23 Fee
Community Center Athletic Field
Community Center Concession Stand
Handball Court (CCC)
Horseshoe Pit (JDM)
Sand Volleyball Court (JDM)
Non‐Exclusive Use Permit
(10‐20 People)
Non‐Exclusive Use Permit
(21‐99 People)
Los Gatos Creek Trail Special Events*
Orchard City Green Special Events*
Non‐Exclusive Use Permit
(Under 10 People)
* All special events located on the LG
Creek Trail and Orchard City Green
Park Facility Fees
Community Center Stadium Field
Community Center Stadium Track
$500 deposit per site:

NON‐PROFIT: To qualify for non‐profit rates, customers must provide a copy of their letter of non‐profit status from the California Secretary of State’s office with their non‐profit ID number indicated and must pay with an organization check or charge card.  Organization name on letter of non‐profit status, check/charge card, and permit must all be in the same name.

All reservations are subject to a
$100 deposit per field
i. For special events over 100
ii. Sports Leagues
FY 21/22 Fee
John D. Morgan Park Soccer Bowl
John D. Morgan Park Athletic Field
35 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Special Events in Parks
FY 21/22 Fee FY  22/23 Fee Charge  Basis
Description
Administrative Review Fee No  Charge No  Charge
Application Fee $25   $25  per application
Handball Tournament ‐ All Day Court Rental $250   $250  per day Event Day Staff Support:

Recreation $35   $35  per hour
Others
Facility Use Fee
Security / Clean‐Up Deposit $500   $500  per event
Park Special Event Fee $630   $630  per day
Park Facility Fees
Note: Not all fees are applicable to all events. This table summarizes special event fees that may be due in excess of any facility use fees applicable for the nature, size and location of the proposed event.  All reservations are subject to a non‐ refundable $25.00 processing fee in addition to the fees below.

Per the PW / PD fee schedules
Per the Facility Use Policy
36 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Theatre Rates for Non‐Peak Days (Monday ‐ Wednesday) FY 21/22 Fee FY  22/23 Fee Charge  Basis Description
Base Rent (Up to an 8‐Hour Period on One Day) $550   $550 per day Additional Time (On the Same Event Day) $125   $125 per hour Rehearsal Time (Up to an 8‐Hour Period on One Day) $375   $375 per day Additional Rehearsal Time (On the Same Day) $125   $125 per hour Standard Sound Equipment (Up to Two Microphones) No  charge No  charge* *Sound Tech hourly rates are applied for microphone usage Full Sound Equipment (Full Use of Sound System) $125   $125 per day Minimum Lighting Equipment (Stage Wash Only) $125   $125 per day Maximum Lighting Equipment (no movers) $400   $400 per day $700 2 days same contract
$900 3 days same contract
$1,750 7 days same contract
$1,750 + $225/day +  7 days same contract
Maximum Lighting Equipment (w/ movers) $925   $925 per day $1,200  $1,200 2 days same contract
$1,500  $1,500 3 days same contract
$1,900  $1,900 7 days same contract
$1,900 + $300/day $1,900  + $300/day +  7 days same contract B. Theatre Rates for Peak Days (Thursday ‐ Sunday) FY 21/22 Fee FY  22/23 Fee Charge  Basis Description
Base Rent (Up to an 8‐Hour Period on One Day) $800   $800 per day Additional Time (On the Same Event Day) $125   $125 per hour Rehearsal Time (Up to an 8‐Hour Period on One Day) $500   $500 per day Additional Rehearsal Time (On the Same Day) $125   $125 per hour Standard Sound Equipment (Up to Two Microphones) No  charge No  charge Full Sound Equipment (Full Use of Sound System) $200   $200 per day Minimum Lighting Equipment (Stage Wash Only) $175   $175 per day Maximum Lighting Equipment (no movers) $475   $475 per day $850 2 days same contract
$1,125 3 days same contract
$1,975 7 days same contract
$1,975 + $250/day +  7 days same contract
Maximum Lighting Equipment (w/ movers) $1,000   $1,000 per day $1,275  $1,275 2 days same contract
$1,575  $1,575 3 days same contract
$2,050  $2,050 7 days same contract
$2,050 + $300/day $2,050  + $300/day +  7 days same contract C.

Heritage Theatre Use Fees
For events that are designed to be profitable, rental fees shall be ten percent (10%) of gross ticket sales vs. the base rent (whichever is higher). Exceptions to this policy will be made for Primary Partners and fund‐raising events hosted by local non‐profit organizations with ticket prices greatly exceeding the normal market rates (i.e. $100 benefit performance tickets). In those cases, the 10% shall be computed based on the market rate of the tickets, as determined by the Theatre Manager. 37 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Heritage Theatre Use Fees
D.

E.

The Theatre may be rented to approved “Primary Partner” clients at special reduced rates negotiated individually and subject to the review and approval of the City Council.

Late Booking Fee – A late booking fee will be assessed for any event booked less than 30 days in advance.  The late booking fee is 10% of estimated rental charges (minus deposit) or $300 flat, whichever is higher. 38 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
F. Fees for Additional Services will be charged as follows: FY 21/22 Fee FY  22/23 Fee Charge  Basis Description
Box Office Fee $575   $575  per contract
Credit Card ticket transaction fees 4% 4% per  transaction Labor (all billed at 4‐hour minimum) *
Production Manager / Technical Director $45   $55  per hour Technical Staff $35   $45  per hour
Stagehand $30   $40  per hour
House / Event Staff $35   $45  per hour
Professional Event Staff / Security $35   $45  per hour (6hr minimum)
Lighting System
Janitorial Fee ‐ Rehearsal $175   $175  per day
Janitorial Fee ‐ Performance $225   $225  per performance Janitorial Fee for Food/Beverage $250   $250  per day
Marley Floor Rental $125   $200  plus labor
Marquee Sign Postings $33   $33  per week
Marquee Sign Postings $15   $15  per change
Piano Rental Fee $100   $100  per day
Piano Tuning Fee $150   $200  per tuning
Sound System
Special Box Office Requests $200   $200  per request
Spotlights $100   $100  per day
Ticket Printing $0.30   $0.30  per ticket
Ticket Processing with 3rd Party $250.00   per performance Theatre Facility Fee $1  ‐ $2 $1 ‐ $5 per ticket or person Processing Fee for Permit Changes $30   $30  per change Theatre Tours (Regular Operating Hours) $60   $60  per hour Theatre Tours (Non‐Operating Hours) $150   $150  per hour Video Projector & Screen $500   $500  per day
$750  $750  2 days same contract
$1,000  $1,000  3 days same contract
$1,500  $1,500  7 days same contract
$1,500 +  $250/day $1,500  +  $250/day +  7 days same
Hazer $60   $60  per day
* Overtime applies after 8 hours and double overtime applies after 12 hours. ** When tuning can be schedule and performed by Dan Naylor.

G.

H. Indoor Marquee Sign Postings – The Heritage Theatre has an electronic marquee in the lobby which is available for custom images, schedules, or information pertaining to events.  Art/images that are ready for immediate upload and meet the specifications set out by the Theatre Manager are $50/day.  Any artwork or image that must be developed by Theatre Staff is $50/day plus $45/hour for the Production Manager to develop the image with a one hour minimum fee.

Heritage Theatre Use Fees
(See Peak Day Rates)
(See Peak Day Rates)
Premium Wi‐Fi  ‐ The Heritage Theatre has an open Wi‐Fi connection that is available to anyone within the Theatre or its surrounding area.  A Premium Wi‐Fi connection with considerable more speed and bandwidth is available to renters for a fee of $100/day.

Comcast hardwire connection: The Heritage Theatre & Campbell Community Center has an open WIFi connection that is available to anyone within the Theatre or surrounding areas. WiFi connections are not guaranteed. The Theatre has a hardwire Comcast business connection with considerable more speed and bandwidth. This is available to renter for a fee of 39 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Heritage Theatre Use Fees
I. Events that do not meet the criteria above, for which can’t be anticipated at this time, staff shall have the authority to charge appropriate and warranted fees at rates higher than those stated above, subject to the approval of the Recreation and Community Services Director.
40 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
J. Refundable Deposit FY 21/22 Fee FY  22/23 Fee Charge  Basis Description
Deposit Fee $500  ‐ $5,000 * $500  ‐ $5,000 * per  date of use * Based on type of event.

K. Theatre Garden Courtyard FY 21/22 Fee FY  22/23 Fee Charge  Basis Description
Application Fee $30   $30  per contract
Refundable Security Deposit $200   $200  per contract
When Rented Independent of Theatre $400   $400  for first 4‐hours Additional Hours $75   $75  per hour
L. Theatre / Courtyard Photography Rates FY 21/22 Fee FY  22/23 Fee Charge  Basis Description
Non‐Refundable Processing Fee $25   $25  per contract
Non‐Commercial Photography $100   $100  per hour
Commercial Photography $150   $150  per hour
Heritage Theatre Use Fees
41 City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Facility Fee / Preservation & Enhancement Fees
Description
Heritage Theatre
Community Center Facility Rentals
Recreation Activities and Programs
FY 22/23 Fee
$1 ‐ $5 for each ticket issued or for
each person seated in audience
2% of total facility rental charges *
$1 per registration; $1 per pass
purchase; or $1 per month *
* Fees are not‐to‐exceed amounts and will be applied by the Department Director based on the program or rental's ability to bear the fee.

Facility Fees / Preservation & Enhancement Fees
$1 ‐ $5 for each ticket issued or for
each person seated in audience
2% of total facility rental charges *
$1 per registration; $1 per pass
purchase; or $1 per month *
FY 21/22 Fee
42 City of Campbell
DOWNTOWN EVENT FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
Special Event Fees
1 Administrative  Review Fee $1,639 $1,691 [a]
2 Equipment  Use Fees See  Public Works Fees See  Public Works Fees [b] 3 Event  Day Staff Support Actual  Costs Actual  Costs
4 New  Event Application Fee $631 $651 [c]
5 Security/Clean ‐up Refundable Deposit  $500 $500 [d]
6 Special  Event Permit $1,893 $1,954 [e]
Event Day Staff Support
7 Police Actual  Costs Actual  Costs [f]
8 Public  Works Actual  Costs Actual  Costs [g]
Notes:
[f] Police Fees cover costs associated with the services provided by the Campbell Police Department, which shall include, but not be limited to, closing the streets and event day supervision provided as per the Police Security Plan developed by CPD.  Organizer shall be responsible for services provided after event closure until the crowd has dispersed and the area is deemed safe.
[g] Public Works Fees include the cost for PW personnel and associated equipment required for closing the streets,  (i.e. barricade installation/removal, pick‐up trucks, closing and opening the streets, provision and placement of directional and/or letterboard signs, etc.).

Activity Description
[a] Administrative Review Fee covers the costs associated with the Special Event Committee's time to schedule meetings, prepare agendas, prepare invoices, collect and process fees, etc.
[b] Equipment Use Fees are fees for such items as barricades, cones, safety vests, No Park Signs, etc. [c] New Event Application Fee covers all costs associated with obtaining the required documents for a new event proposal, preparing the event memo, routing the application to appropriate departments, and follow‐up with applicant. [d] Refundable Deposit is a fee held on deposit to use in the event of damage to public property.  If any damages should result the repair/replacement costs exceed $500, the event host will be billed the balance.  If there are no damages and no additional fees due, this deposit shall be returned to event organizer. [e] Special Event Permit Fees are designed to cover the costs of the impact special events have on public property. 43 City of Campbell
WATER TOWER LIGHTING REQUEST FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
1 Water  Tower Lighting Request $150 $150 per  application Activity Description
44 City of Campbell
COMMUNITY GARDEN PLOT RENTAL FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
1 Community  Garden Plot
a) 100 SF $40 $42 per year [a]
b) 200 SF $80 $84 per year [a]
Notes:

Activity Description
[a] Based on water rate increases.
45 City of Campbell
ELECTRIC VEHICLE CHARGING FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
1 Electric  Vehicle Charging Stations
a) Base Hourly Rate $0.30 $0.30 per  kWh
b) Additional Hourly Rate, in effect 8am ‐ 8pm, daily $0.30 $0.30 per  hour Activity Description
46 City of Campbell
SMALL CELL WIRELESS FACILITIES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
For Attachments to City ‐Owned Poles
1 Annual  License Fee $270.00 $270.00 per  pole [a]
a) Annual License Fee Increase 3%  annually on
anniversary date of
license.
3% annually on
anniversary date of
license.
[b]
b) Additional Administrative and Inspection Fees $233.96 $241.00 per hour [c],[e] 2 Small  Cell Wireless Facilities Permit Application Fee $8,137.76  minimum for 35 hours of staff
time.
$8,435 minimum for
35 hours of staff time.
[e]
a) Additional Review  and Processing Fees $233.96 $241.00 per hour [d],[e] 3 Master  License Administrative Fee $8,000.00 $8,000.00 For Attachments to Utility ‐Owned Poles
4 Permit  Application Fee $583.88 $602.00 per application [e] 5 Plan  Check & Inspection Fees
a) Base Plan Check & Inspection Fees $3,736.25  minimum for 16 hours of staff
time.
$3,856 minimum for
16 hours of staff time.
[e]
b) Additional Administrative and Inspection Fees $233.96 $241.00 per hour [c],[e] c) Traffic Control Plan Review $233.96 $241.00 per hour [c],[e] i) Minor (Lane Closures)  $233.96 $241.00 per review [e] ii) Major ( Detours) $933.81 $964.00 per review [e]
Notes:
[a] Initial license fee.
[b] The License Fee shall increase annually on the first anniversary of the Effective Date of the Pole License. [c] Additional administrative fees and costs related to inspecting Licensee' s Equipment or License Area related to this License.

Activity Description
[e] Annual Increases: All Permit Application, Plan Check & Inspection fees and staff hourly rates are subject to annual increases and adjustment based on a determination of the actual and reasonable costs relating to the processing of the Permit Application, and/ or based on Council resolution and approved fee schedule.
[d] Any additional actual costs relating to reviewing and processing the Permit Application will be charged at the hourly rates shown. This fee includes but not limited to plan check, inspection and traffic control plan review. 47 City of Campbell
ADMINISTRATION FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis Note
1 Appeal  Filing Fee $200 $200
2 Business  License Listings:
a) One‐Month (New Businesses) $30 $30
b) Apartments Only $30 $30
c) All Businesses (Including Apartments) $95 $95
d) All Businesses (Excluding Apartments) $77 $77
e) Mailing Labels ‐ All Businesses (Including Apartments) $102 $102 f) Mailing Labels ‐ All Businesses (Excluding Apartments) $81 $81 3 Business  License ‐ Mandatory State Fee $4 $4 [a]
4 City  Council/and Other Meetings Video Disc $21 $22
5 City  Flag $63 $65
6 Duplicate  Business License (Replacement Original) $11 $11 7 Document  Certification (No Charge to other Governmental Agencies) $2 $2 8 General  Plan $74 $76 [b]
9 General  Plan Map / Zone Map (Color) (for larger than 11x17) $37 $38 [b] 10 Initiative  Petition Filing Fee  $200 $200 [c]
11 Non ‐Sufficient Funds Service Charge (Legal Limit) $25 $25 [d] 12 Photocopies [e]
a) First Page $1 $1
b) Each Additional Page $0.10 $0.10
13 Campaign  Disclosure Information $0.10 $0.10 per  page [d] 14 Photo  duplication (non‐standard print size) Actual  cost Actual  cost [f] 15 Preparation  of Public Information Requests and Staff Research Including Electronic Formatting
Actual hourly rate plus
cost of digital devices
Actual hourly rate plus
cost of digital devices
[g]
16 Rental  Dispute Administration (Added to Business License Fee) $11 $11 per  unit 17 Scavenging  Permit (Municipal Code Section 6.04.160) $303 $313 per year [h] 18 Transacton  Processing Fee 4%  for Credit &
Debit Card payments

3.36% for Credit &
Debit Card payments
[i]
1% + $0.30 for
Electronic Check
(ACH) payments
1% + $0.30 for
Electronic Check
(ACH) payments
[i]
Notes:
[a] Fee established by State.  Fee changed effective January 1, 2018. [b] Available on City website for no charge.
[c] To be refunded within one year if City Clerk certifies the Sufficiency of Petition.  Legal limit. [d] Legal limit.
[f] Government Code 6253(b) and the City Attorney.
[h] Requires business license (Industrial).
[i] Fee approved November 5, 2019 ‐ Fee changed effective January 2, 2020 Activity Description
[e] Fee applies for photocopies (excluding Police Reports) and each page of minutes and excerpts from Planning Commission and City Council Minutes book. The charge to any agency, persons wholly or in part by the City of Campbell will be determined by the City Manager or his designated representative.  (No charge to other governmental agencies.)
[g] This fee applies to the creation of a new document not normally prepared, owned, used or retained by the City as part of the conduct of the Public's business.  Fee also includes cost of any digital devices used to provide requested information. 48 To: Honorable Mayor and City Council Date: April 18, 2022 From: Dusty Christopherson, City Clerk
Via: Brian Loventhal, City Manager
Subject: Desk Item 8 – FY23 Schedule of Fees and Charges (2) Enclosed please find Desk Item 8 – FY23 Schedule of Fees and Charges (2). This desk item includes a revised page 24 of the fee schedule clarifying the Firearms Storage fees indicating one Administrative Fee and a separate Daily Storage Fee per firearm. This Desk Item will be added to the public agenda packet online.

City of Campbell MEMORANDUM
City Clerk’s Office

City of Campbell
POLICE FEES
FY 21/22 Fee FY  22/23 Fee Charge  Basis NoteActivity Description 20 Pawnbrokers  and Secondhand Dealers
a) New $525 $541
b) Renewal $130 $134
21 Pool  or Billiards Permit
a) Two or More Tables $788 $813
b) One Table Only $60 $62
22 Sexually  Oriented Business Permit
a) New $1,268 $1,309
b) Renewal $788 $813
23 Taxicab  Owner's License $964 $964
24 Tow  Car Operator Permit / Tow Truck Driver Certificate a) Tow Car Operator Permit $2,569 $2,652
b) Tow Truck Driver Certificate
i) New $50 $50 [f]
ii) Renewal $12 $12 [f]
25 Used  Car Dealer ‐ Retail Only $261 $270
Other
26 Naturalization  VISA Letter $35 $36
27 Security  Services ‐ Outside Work Assignments
a) Reserve Officer $74 $76 per hour; 2‐hr min.
b) Officer $148 $153 per hour; 2‐hr min.
c) Sergeant $205 $211 per hour; 2‐hr min.

Firearms and Ammunition Sales Permit (Business)
28 Firearms Storage
a) Administrative Fee  $245 flat  fee [h],[i]
b) Daily Storage Fee $1 per  firearm/per day [h],[i]
Notes:
[a] Per Government Code 6253(b) and City Attorney.
[b] Maximum amount allowed per Evidence Code Section 1563(b)(1).  Fees apply only to research/archiving pursuant to a subpoena. [c] Maximum amount allowed per Government Code Section 41612. [d] Maximum allowed per Penal Code Section 26190.
[e] Fee administered via State certification process.
[f] Maximum amount allowed per Vehicle Code Section 2431. [g] No fee for victoms of violent crime or domestic violence. [h] For firearms taken per restraining order or for safekeeping and as a result of a domestic violence or mental health hold. [i] Fee payable upon releasing firearm(s) to owner and may be waived (fully or partially) upon administrative approval. 24 To: Honorable Mayor and City Council Date: April 18, 2022 From: Dusty Christopherson, City Clerk
Via: Brian Loventhal, City Manager
Subject: Desk Item 12 – Parklet Program
Enclosed please find Desk Item 12 – Parklet Program. This desk item includes correspondence received by the City Clerk’s Office by Monday, April 18, 2022 . This Desk Item will be added to the public agenda packet online.

City of Campbell MEMORANDUM
City Clerk’s Office

From:

To:

Subject:

Date:

Alex Hult
Clerks Office
agenda item 12 PARKLETS
Friday, April 15, 2022 2:21:26 PM
WARNING: This email originated from an external sender! Please do not open attachments or click on links unless you are certain it is legitimate.

My only comment is to research how other cities have done it and learn from their mistakes, we have locations where it was done really well as well as where it was not done super well.

WE are in favor of doing these parklets and I think cities that choose to NOT do it will drastically suffer. People's behavior of sitting outside will not change anytime soon and I hear constituents talking about the european

vibe and how much they

love it

--
Alex Hult
FLIGHTS Restaurant Group - Founder
San Jose - Campbell - Las Vegas - Burlingame
The Plex - Team Member
Charley's Bar & Nightclub - Owner
[email protected]
408-477-4632
To: Honorable Mayor and City Council

Date: April 19, 2022
From: Dusty Christopherson, City Clerk
Via: Brian Loventhal, City Manager
Subject: Desk Item 12 – Parklet Program (2)

Enclosed please find Desk Item 12 – Parklet Program . This desk item includes correspondence received by the City Clerk’s Office by 3:00 p.m., Monday, April 1 9, 2022.

This Desk Item will be added to the public agenda packet online. Any fu rther public comments will be uploaded to the agenda packet online following the meeting.

City of Campbell

MEMORANDUM
City Clerk’s Office

From: Liz Gibbons
To: Dusty Christopherson
Subject: Fwd: Support for Downtown Campbell Permanent Parklet Program Date: Tuesday, April 19, 2022 11:51:46 AM
Elizabeth “Liz” Gibbons, AIA, LEED AP
Councilmember, City of Campbell
2018-19 AIA Strategic Counselor, At-Large
Santa Clara County ABAG Representative
Chair, Silicon Valley Clean Energy
Sent from my iPhone
Begin forwarded message:

From: Randy Musterer <[email protected]>
Date: April 19, 2022 at 11:31:05 AM PDT
To: Anne Bybee <[email protected]>, Paul Resnikoff
<[email protected]>, Liz Gibbons <[email protected]>, Sergio Lopez <[email protected]>, "Susan M. Landry" <[email protected]> Cc: Randy Musterer <[email protected]>
Subject: Support for Downtown Campbell Permanent Parklet Program 
To: Mayor Resnikoff, Vice Mayor Bybee, and Councilmembers Gibbons, Landry, Lopez:

Thank you again for taking into consideration all of the inputs from the small businesses in downtown Campbell. It is very much noticed and appreciated. It appears we are coming out of the 2+ years pandemic in a positive way, but at the same time, we are playing catch up from the past 2 years of challenges, and possibly prepping for the next possible surge this winter. Remember, we thought Delta was the end, and then Omicon hit us hard. What's next! Regarding the permanent parkets, I would like to reiterate some of my thoughts from the past meeting.

As we transition, from temporary to permanent, I believe most of the businesses recommended a time between New Years and Valentine's Day. I assume there will be a phased approach where 1-2 parketlets will be constructed at a time to minimize the downtime of each parklet. While the parklet is being constructed, keep in mind that restaurants will need to lay off staff/cut hours that serve the patons at the parklet, store the tables and chairs from each parklet, and then provide additional support/design for each parklet constructed. We are hoping the downtime is minimized through pre-planning and efficiency.

Regarding the design of each parklet, I feel it would be beneficial if there were M 408-761-7341 E [email protected]
W www.sushiconfidential.com
multiple designs to choose from. For example, Katie Blooms is more of a drinking establishment. They may not need a high end design for a parklet because customers are just drinking beer or mixed drinks. Other Businesses that cater to a higher end experience, may want a more formal design. Example (roof, heaters, music in the parklet). Some of these items may pose challenges as mentioned by the Building Department from the City, but I think at least a roof structure would add a huge benefit to the parklets if desired. Having the ability to allow restaurants to choose from a variety of options will help each business create the right environment needed to succeed.

I am open to different types of flooring options. Concrete would be the most stable and long lasting. It would guarantee ADA compliance which would help downtown businesses feel more comfortable since we all have been sued by Scott Johnson. I personally paid over $10K to settle with Scott and I don't want to go through that again. I am also aware that the majority of businesses in Campbell were also sued by Scott. When a restaurant takes over a space in downtown, it rarely changes back to retail, so all parklets could benefit from a concrete pad. If we chose to go with a wood platform, we need to design a deck that will last a very long time as well as being ADA compliant.

Having the City of Campbell subsidize portions of that parklet would be beneficial. Utilizing some of the state and federal funds to help with the design, permits, and build out would greatly benefit the local businesses and community along with the city.

Regarding Farmers Market and The Campbell Chamber, the local businesses need 365 day support from the parklets. I hope the Farmers Market can utilize the remaining space 52 times a year (weekly) and the Campbell Chamber, (2 event weekends a year, 4 days), where we can all survive with the new permanent parklet program. As a business owner, this needs to work for all parties to create a successful downtown environment.

In conclusion, allowing some flexibility in the parklet design for each business to fit their customer experience, coordinating the buildout/transition in a quick and efficient manner, and having the city of Campbell help with some of the costs of the design/approval;/permits/build, the City of Campbell's Parklet Program will be a guaranteed success for the city, the business, and most importantly, the community!
Thank you
--
photo Randy Musterer
Founder | CEO at Sushi Confidential

Assembly Bill 481
City Council Meeting – April 19, 2022

Assembly Bill 481 – Community Meeting
September 30, 2021
Gov. Newsom signed
8 police reform bills,
including AB 481
• Transparency
• Accountability
• Oversight for
acquisition & use of
equipment
• Provide safeguards to
protect public’s:
• Welfare
• Safety
• Civil rights & liberties
• Requires an annual report to
summarize:
• Equipment usage & updates
• Document internal audits
• Summarize community
feedback
• Create public
forum for
input and
engagement
What Is Assembly Bill 481?

Assembly Bill 481 – Community Meeting
AB 481 Requires
Initial Approval &
Annual Reporting
AB 481 requires
approval for continued
use of item purchased
prior to January 1, 2022
CPD’s first annual report is planned for May 2023
Annual report to include:
• How equipment is being
used
• Maintenance and use costs
• Internal audits
• Community feedback on use
What Is Assembly Bill 481?

Assembly Bill 481 – Community Meeting
City of Campbell
General Fund
City of Campbell
Capital
Improvement
Project
Asset
Forfeiture
Funding
Local,
State
and
Federal
Grants
Transfer of Department
of Defense property to
Law Enforcement
Agencies (obtained
through the 1208 or 1033
Programs)
How Equipment Is Funded?
Reallocation
of City
Resources
Campbell
Police
Foundation
Assembly Bill 481 – Community Meeting
Goal:

Safe, peaceful resolution for the involved
parties, the public and officers.

Why Equipment Is Need?
Concerns
• Actions
• Capabilities
• Intentions
Decision
Factors • Time
• Distance
• Cover

Assembly Bill 481 – Community Meeting
Equipment Categories Per AB 481
Category 1
Unmanned,
remotely piloted,
powered aerial or
ground vehicles
Category 2
Mine-resistant
ambush-protected
vehicles or armored
personnel carriers
Category 3
High mobility
multipurpose wheeled
vehicles (HMMWV),
2 ½ ton trucks, 5-ton trucks,
or wheeled vehicles that
have a breaching or entry
apparatus attached
Category 4
Tracked armored
vehicles that
provide ballistic
protection to their
occupants
Category 5
Command and control
vehicles that are either
built or modified to
facilitate the operational
control and direction of
public safety units
Category 6
Weaponized
aircraft, vessels, or
vehicles of any
kind
Category 7
Battering rams, slugs,
and breaching
apparatuses that are
explosive in nature
Category 8
Firearms of .50
caliber or greater
Category 9
Ammunition of .50
caliber or greater
Category 10
Specialized
firearms and
ammunition of
less than .50
caliber
Category 15
Any other equipment as
determined by a
governing body or a
state agency to require
additional oversight
Category 14
Kinetic energy
weapons and
munitions
Category 13
TASER® Shockwave,
microwave weapons,
water cannons, and
long-range acoustic
devices
Category 12
Noise-flash diversionary
devices and explosive
breaching tools, munitions
containing tear gas or OC,
excluding standard,
service-issued handheld
pepper spray
Category 11
Any firearm or
firearm accessory
that is designed to
launch explosive
projectiles
CPD is in possession of items highlighted

Assembly Bill 481 – Community Meeting
March 10 April 11
• Full text of AB 481
• AB 481 defined list of military equipment
currently in CPD’s possession
• CPD’s summary of AB 481
• Draft Lexipol Policy 709
Community Engagement Activities
April 5 April 19
Meeting Notice On CPD Website & Social
Media
Distributed reminder
of pending meeting
Community Meeting
Present to City
Council for approval &
recommendations

Assembly Bill 481 – Community Meeting
Without
Approval of
Policy 709
How Does This Impact Campbell?
With
Approval of
Policy 709
• Continue to have access to resources
currently available
• Corresponding policies & procedures
would remain in effect
• Implement tracking system for
equipment use in preparation for the AB
481 Annual Report
• Increase existing workload
• Cease the use of equipment designated
by AB 481 April 30, 2022
• Redesign our policies, procedures &
operations for critical incident response
(Includes ability to provide & receive
mutual aid)
• Public safety will be negatively impacted
• Less lethal options will be reduced

Questions?

Presenters: Rob Eastwood, Community Development Director & Stephen Rose, Senior Planner City Council
April 19, 2022
Item No. 11
Objective Standards Update

Executive Summary
o Modify approach to Objective Standards update
o Create new Citywide development standards
o Establish zoning for land uses studied by General Plan

Tonight’s Request
o Authorize RFP for Design/Engagement Services
• Cost: 315k; Phase 1
o Authorize RFQ for Contract Planning Services
• Cost: 200k; 1-year

Original Workplan Approach
o Make existing policies ‘objective’
….“involve no personal or subjective judgement by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant and public official prior to submittal.”
o Intended to be a Focused Effort
• Revise subjective statements from ‘should’ to ‘shall’ • Not intended to create new standards

Observations / Challenges
o Necessity to Create Standards
• Existing area plans not intended for planned densities • Insufficient detail to practically implement vision
• Missed opportunity to establish more detailed standards o Lack of Community Engagement

Revised Workplan Approach
o Combined Approach
• Establish City-wide standards with new zoning districts • Supersede area plans;
• Respond and uses studied by General Plan / Housing Element o Public Engagement Plan
• Developers/Architects/Engineers
• Representatives of Housing Sites
• Consider Sub-committee of CC or PC

Implementation Plan

Staffing
o Updates intended to be a staff driven
o Consultant supported
o Request for Qualifications (RFQ) for contract services

Recommended Action
That the City Council adopt a Resolution authorizing:
(a) issuance of a Request for Proposals (RFP) for consultant services to support completion of objective standards and a zoning ordinance update to support implementation of the General Plan and Housing Element update;
(b) issuance of Request for Qualifications (RFQ) for contract services to provide planning review and processing of land use
applications and permits; and
(c) authorizing the City Manager to execute contracts with the selected service providers for a one-year term in an amount not to exceed $515,000 for both contracts.

Fiscal Impacts
o 65k remaining from SB2 Grant Funding
o 600k available/approved as part of mid-year budget
o 515k Requested
• 315k for Objective Standards Consultant
• 200k for Contract Planner
Contracted Work Items
Phased Approach
o Phase 1
• Site Design & Massing
• Anticipated Spring 2023
o Phase 2
• Modulation & Façade Articulation
• Anticipated End of 2023

Phase 2
o Task 1: Refine Objective Standards
o Task 2: Update Permit Review Process
• Paradigm shift in permit process
• Focus on developing standards prior to submittal
o Task 3: Comprehensive Zoning Code Update
• Section-by-section update of code
• Fully implement General Plan/Housing Element
Alternatives

1. Complete outstanding work under the existing contract with Raimi + Associates and direct staff to create new zoning districts and prepare new development standards for mixed-use, multi-family residential, and small-lot single-family residential development with limited public engagement.

2. Evaluate a single-source contract with Raimi + Associates given the limited time to prepare the updates.

3. Release a Request for Qualifications (RFQ) for the Phase 1 update understanding the limited role of the consultant to support City staff and facilitate public meetings and consider release of an RFP for the Phase 2 effort early next year.

4. Revise the Request for Proposals (RFP) for the Objective Standards consultant to include both Phase 1 and Phase 2 activities.

Executive Summary
o Legislative updates have changed the way the City
processes residential projects; objective standards req. o Update started in 2019; overcome by events
• New General Plan & Housing Element
• Direction to eliminate NOCA/SOCA plan
• Need to establish new zoning districts and standards
o New ‘phased’ approach recommended
• Establish City-wide standards for planned densities
• Include public engagement
• Supersede area plans rather than edit
• Staff driven; consultant supported

KEY TAKEAWAYS
 Cost Recovery - fees reviewed annually per City Policies; goal of full or partial cost recovery  Comprehensive User Fee Study - last completed FY 2019; with another planned in FY 2023  CPI Adjustments - acceptable in interim periods; with 3.21% increase to most fees in FY 2023  Other Changes - some departments have proposed other necessary changes detailed in report  Effective - July 1, 2022; coinciding with start of FY 2023  Fiscal Impact - if approved, expected to generate additional $250,000 in FY 2023 FY 2023 FEE SCHEDULE – APRIL 19, 2022 2

RECOMMENDATION
That the City Council adopt a Resolution approving the Fiscal Year (FY) 2023 Schedule of Fees and Charges, effective July 1, 2022
See two desk items; both relating to Firearms Storage Fees FY 2023 FEE SCHEDULE – APRIL 19, 2022 3

KEY TAKEAWAYS
 (CMC) Section 5.01.170 - Council may increase business license tax rates up to 2% per year  Deferred Increases – in FY 2021 and FY 2022 due to pandemic  FY 2023 Proposed Adjustments - 2% increase to most business license tax rates  Effective - July 7, 2022; 30 days from second reading on June 7  Fiscal Impact - if approved, expected to generate additional $14,000 in FY 2023; on top of $700,000 in annual revenue already expected before increase FY 2023 BUSINESS LICENSE ORDINANCE AND TAX RATE – APRIL 19, 2022 2

RECOMMENDATION
That the City Council introduce an Ordinance amending
provisions of the Campbell Municipal Code to revise the business license tax rates, effective in Fiscal Year (FY) 2023
FY 2023 BUSINESS LICENSE ORDINANCE AND TAX RATE – APRIL 19, 2022 3

Semi- Permanent
Parklet Program
CITY COUNCIL – APRIL 19, 2022

Purpose
 Overview of semi-permanent parklet program and respond to Council direction from January 18, 2022, regarding standards and permitting parameters
 Return to Council in June with amendments to the Municipal Code to formally establish a semi-permanent program.
2 Background
 Council Feedback - January 18, 2022
 Restaurant operators should contribute toward their parklet costs  Number, location and size of parklets
 Design options, funding & a use fee
 Transition from temporary to semi-permanent parklets
 Council Action – February 15, 2022
 Extended the temporary program to October 31, 2022
3 Background
4 Stakeholder Engagement
 Downtown Restaurateurs
 Chamber of Commerce
 Urban Village Farmers’ Market
5 Program Recommendations
 Eligibility
 Permitted eating & drinking establishments in C-3 Zone  Size & Location
 Two stall max for on-street parking stalls
 Up to four stalls in public parking lots
 Number of Parklets
 Max number of 30 on-street parking stalls
 Max number of 8 off-street parking stalls
6 Size of Parklets 7
On-Street Parallel Parking
Two Stalls
Off-Street Perpendicular Parking
Four Stalls
Program Recommendations
 Allocation of Parklets
 Number of approved parklet applications
received during application period
8 Program Recommendations
 Design Options
 Choose from one of three City pre-approved options
 RFP Status
 Issued April 12
 Deadline May 6
9 City Pre-Approved
Design Option
Estimated Permit & Construction Costs
Open-Air Parklet $10,500 to $21,000
Parklet with Shade Covering $20,000 to $40,000
Parklet with Overhead Structure $50,000 to $80,000
Parklets in Other Communities 10
Los Gatos
Parklets in Other Communities 11
Los Gatos
Parklets in Other Communities 12
Los Altos
Parklets in Other Communities 13
Los Altos
Program Recommendations
 Consolidated Parklet Permit Fee
 $1,500
 Parklet Use Fee
 $584 per parking space
 Maintenance and cleaning of streets and sidewalks
 Waive fee during first year
 Refundable Parklet Deposit Fee
 In the event the City needs to remove a parklet
 $2,000 - $3,000
14 Program Recommendations
 Estimated Parklet Costs
15 Program Recommendations
 Grants
 $3,000 per parklet
 $60,000 for construction material grants
 Transition Period
 Three-month window ending October 31, 2022
 Apply for semi-permanent parklet or vacate temporary parklet  Extension of temporary parklets for applicants
16 City Costs & Revenue 17
Description Estimated Cost
Design Consultant $30,000
Construction Materials Grants $60,000 for 20 parklets
($3,000 per parklet)
Revenue loss from flat rate permit
fee of $1,500
$20,640 for 20 parklets
Total $110,640
Annual Parklet Use Fee of $584
(Per parking stall)
$17,520 – $22,192
Other Issues
 Parklet Removal and Transferability
 Could remain for a certain time until new tenant operates  Applicant Selection Criteria
 Existing parklet operators
 Equity of parklet space distribution
 Consistency with design standards
18 Next Steps
 Return with ordinance June 7 (First Reading)
 RFP Process in Progress
19 20