City Council Agenda
City of Campbell, 70 N. First St., Campbell, California
NOTE: To protect our constituents, City officials, and City staff, the City requests all members of the public follow the guidance of the California Department of Health Servi ces', and the County of Santa Clara Health Officer Order, to help control the spread of COVID-19.
Additional information regarding COVID-19 is available on the City's website at www.campbellca.gov.
This City Council Regular meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act.
The City Council meeting will be live -streamed on Channel 26, the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.
Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.
Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, April 19, 2022 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND PROCLAMATIONS
1. Proclamation Declaring April 29, 2022, as "Arbor Day" in the City of Campbell
Recommended Action: That the City Council proclaim April 29, 2022, as “Arbor Day” in the City of Campbell.
COMMUNICATIONS AND PETITIONS
ORAL REQUESTS
NOTE: This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda. Persons wishing to address the Council are requested, but
not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law generally prohibits the Council from discussion or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Requests.
COUNCIL ANNOUNCEMENTS
CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of City Council, City staff, or a member of the public.
Any person wishing to speak on any item on the consent calendar should ask to have the item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears.
2. Minutes of City Council Regular Meeting of April 5, 2022 Recommended Action: Approve the regular meeting minutes of April 5, 2022.
3. Approving Bills and Claims
Recommended Action: That the City Council approve the bills and claims in the amount of $577,862.23.
4. Authorization to Issue a Request for Proposals for Janitorial Services for the Campbell Community Center, Heritage Theatre, and Park Restrooms (Resolution/Roll Call Vote)
Recommended Action: That the City Coun cil adopt a Resolution authorizing the Public Works Director to initiate a Request for Proposals for janitorial services for the Campbell Community Center, Heritage Theater, and park restrooms with services beginning July 1, 2022; and aut horize the City Ma nager to execute a service contract with the most responsive bidder for a period of one (1) year with options to renew annually for up to a total of six (6) years.
5. Adopt a Resolution Authorizing the Acceptance of Seven (7) 15 -Gallon Trees from the Rotar y Club of Campbell and the West Valley Rotary Community Corps (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution accepting the donation of seven (7) 15 -gallon trees from the Rotary Club of Campbell and the West Valley Rotary Community Corps with an estimated value of $1,000.
6. Resolution Congratulating Recycle Bookstore on Being Selected “Business of the Year” by the Campbell Chamber of Commerce (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution congratulating Recycle Bookstore on being selected Campbell’s 2021 “Business of the Year.”
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.
7. Introduction of Ordinance Adding Chapter 8.44 - AB 481 Military Equipment to the City of Campbell Municipal Code in Compliance with Assembly Bill 481 (Ordinance/Roll Call Vote)
Recommended Action: That the City Counc il introduce an Ordinance Adding Chapter 8.44 - AB 481 Military Equipment to the City of Campbell Municipal Code in Compliance with Assembly Bill 481 approving a Military Equipment Policy as set forth in Campbell Police Department Policy 709.
8. Approval o f Fiscal Year 2023 Schedule of Fees and Charges (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution approving the Fiscal Year (FY) 2023 Schedule of Fees and Charges, effective July 1, 2022.
9. Public Hearing and Intro duction of an Ordinance Amending Provisions of the Campbell Municipal Code to Rev ise the Business License Tax Rates Effective in Fiscal Year 2023 (Ordinance/Roll Call Vote) Recommended Action: That the City Council introduce an Ordinance amending provisions of the Campbell Municipal Code to revise the business license tax rates, effective in Fiscal Year (FY) 2023.
NEW BUSINESS
10. Annual Report of the Citizen's Bond Oversight Committee for Measure O Recommended Action: That the City Council receive the first Annual Report of the Citizen's Bond Oversight Committee for Measure O.
11. Receive an Update on Objective Standards and Consider Issuance of Request for Proposals/Request for Qualifications for Consultant Services to Support Completion of Objective Standards (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a Resolution authorizing (a) issuance of a Request for Proposals (RFP) for consultant services to support completion of objective standards and a zoning ordi nance update to support implementation of the General Plan and Housing Element update; (b) issuance of Request for Qualifications (RFQ) for contract services to provide planning review and processing of land use applications and permits; and (c) authorizin g the City Manager to execute contracts with the selected service providers for a one year term in an amount not to exceed $515,000 for both contracts.
UNFINISHED BUSINESS
12. Receive Update Regarding Establishment of a Semi -Permanent Parklet Program and A uthorize Pre paration of an Ordinance Creating the Parklet Program
Recommended Action: That the City Council receive an update on the establishment of a semi-permanent Parklet Program and authorize preparation of an Ordinance to create the Parklet Program.
COUNCIL COMMITTEE REPORTS
13. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.
ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the Cit y website at https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All docu ments not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
City
Council
Report
TITLE: Proclamation Declaring April 29, 2022, as "Arbor Day" in the City of Campbell
RECOMMENDED ACTION
That the City Council proclaim April 29, 2022, as “Arbor Day” in the City of Campbell.
BACKGROUND
On April 10, 1872, journalist and newspaper editor J. Sterling Morton established Arbor Day in the state of Nebraska with hopes that it would spread across the country. This first Arbor Day challenged the people of Nebraska who were pioneers and missed the trees and forests of the east. The challenge was to plant as many trees as they possibly could. The citizens of Nebraska answered the challenge by planting more than 1 million trees that first Arbor Day. During the 1870’s, other states passed legislation to observe Arbor Day, and the tradition began in schools nationwide in 1882. Arbor Day is a day in which individuals and groups are encouraged to plant and care for trees.
Trees provide vital protection for the earth’s topsoil from erosion, oxygen, and homes for wildlife. They also are a renewable resource that provides a variety of materials for building, fuel and office supplies. They beautify our environment, provide shade on a sunny day and improve our quality of life. National Arbor Day celebrates all these things and encourages American generations to enjoy and care for their natural environment.
The City of Campbell has been declared a “Tree City USA” by the National Arbor Day Foundation each year since 1982. For the past 40 years, the City has earned its eligibility for the recognition by meeting the foundation’s requirements for a “Tree City” status. To receive the award a city must:
1. Have a tree protection ordinance
2. Have a tree board or department
3. Have a comprehensive community forest program; and
4. Observe Arbor Day
DISCUSSION
National Arbor Day falls on the last Friday in April. However, many states also have their own unique Arbor Day designations. The State of California usually designates an entire week in March to celebrate Arbor Day. For 2022, the State has recognized the entire Item: 1
Category: SPECIAL PRESENTATIONS
AND PROCLAMATIONS
Meeting Date: April 19, 2022
1 Packet Pg. 5
Proclamation Declaring April 29, 2022, as "Arbor Day" in the City of Campbell Page 2 of 2 week of March 7 through 14 as Arbor Day, leaving it to individual agencies to select a more specific date for their Arbor Day celebration events.
The C ity of Campbell will be observing Arbor Day this year in conjunction with the federal celebration on the last Friday in April. This proclamation would designate April 29, 2022, as “Arbor Day” in the City of Campbell. It is customary for the City to host a tree planting event in conjunction with the Arbor Day observance. This year the event will take place at Campbell Park and will include the planting of seven, 15 -gallon sized Acer Rubrum (Red Maple), Autumn Blaze trees. Planting participants will include t he Friends of Children with Special Needs organization. The West Valley Clean Water program will also be participating to share educational information. Staff will send out an informational item over social media to recognize Arbor Day.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Prepared by:
Ron Taormina, Street Maintenance
Supervisor
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
Brian Loventhal, City Manager
Attachment:
a. 2022 Arbor Day Proclamation
1 Packet Pg. 6
PROCLAMATION
OF THE
MAYOR OF THE CITY OF CAMPBELL
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and
WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas and beautify our community; and
WHEREAS, trees are a source of joy and spiritual renewal; and
WHEREAS, the Federal Government has declared April 29, 2022 as National Arbor Day; and
WHEREAS, the City of Campbell is committed to growing and maintaining a vibrant community forest; and
WHEREAS, the City of Campbell has been recognized as a Tree City USA by The National Arbor Day Foundation and desires to continue its tree-caring ways.
NOW, THEREFORE, I, Paul Resnikoff, Mayor of the City of Campbell, do hereby proclaim April 29, 2022 as ARBOR DAY in the City of Campbell, and I urge all citizens to support efforts to protect our trees and woodlands.
Further, I urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations.
WITNESS MY HAND AND SEAL OF THE CITY OF CAMPBELL this 19th day of April 2022.
___________________________________
Paul Resnikoff, Mayor
City of Campbell, California
1.a
Packet Pg. 7
Attachment: 2022 Arbor Day Proclamation (Proclamation Declaring April 29, 2022, as "Arbor Day" in the City of Campbell)
CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, April 5, 2022 – 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
This City C ouncil meeting was duly noticed pur suant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and can be viewed in its entirety at:
https://campbellca.gov/agendacenter and https://www.youtube.com/user/CityofCampbell.
CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.
ROLL CALL
Attendee Name Title Status
Paul Resnikoff Mayor Present
Anne Bybee Vice Mayor Present
Elizabeth 'Liz' Gibbons Councilmember Present
Susan M. Landry Councilmember Present
Sergio Lopez Councilmember Present
PLEDGE OF ALLEGIANCE
Mark Thornton, Campbell Chamber of Commer ce 2021 Citizen of the Year, led the Pledge of Allegiance.
SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations and proclamations.
COMMUNICATIONS AND PETITIONS
There were no communications and petitions.
ORAL REQUESTS
There were no oral requests.
COUNCIL ANNOUNCEMENTS
2 Packet Pg. 8
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
Minutes of April 5, 2022 City Council Meeting Page 2
City Hall is open to the public for in -person services Monday through Friday, from 8:00 a.m. to 5:00 p .m. For your convenience, online services such as permits, business license a pplications and virtual appointments are available online. Visit the city’s website at www.campbellca.gov to view information f or all city departments and services available.
The City Clerk’s Office is accepting applications for the Bicycle and Pedestrian Advisory Committee. To find out more about this Committee, or to apply, please contac t the City Clerk’s Office at (408) 866-2117 or visit the city’s website at www.campbellca.gov.
Application deadline is April 8, 2022 at 5:00 p.m.
Read Beyond the Beaten Path. Summer reading at the Campbell Express Library begins June 1, 2022 and is free and open to all ages. You can register at the library or online at www.sccld.org.
The Campbell Museum is hosting its second biennial Juried Art Show to be on display at the Ainsley House , July through October, 2022. Guidelines for submissions can be found on the Campbell Museums' website at www.campbellmuseums.com. The deadline for submissions is April 15, 2022.
The Ainsley House is proud to announce the Spring 2022 Con cert S eries! Awa rd winning guitarist and vocalist, Chris Cain will perform on April 24, 20 22 in the Ainsley House Garden. Tickets are on sale at www.campbellmuseums.com.
CONSENT CALENDAR
Mayor Resnikoff asked if anyone wished to remove an item from the Consent Cal endar.
Items 7, 8, and 9 were removed.
The Consent Calendar was considered as follows:
1. Minutes of City Council Regular Meeting of March 15, 2022 Recommended Action: Approve the Regular Meeting Minutes of March 15, 2022.
This action ap proves t he City C ouncil Regular Meeting Minutes of March 15 , 2022.
2. Approving Bills and Claims
Recommended Action: Approve the bi lls and claims in the amount of $1,085,722.01.
This action appr oves the bills and claims in the amount of $ 1,085,722.01 as follows: bills and claims checks dated February 28, 2022 , in the amount of $509,904.31; payroll checks dated March 3, 2022, in the amount o f $34,359.99; bills and claims checks dated March 7, 2022, in the amount of $236,647.73; and bills and claims checks dated March 14, 2022, in the amount of $304,809.98.
3. Monthly Investment Transactions Report (February 2022) 2 Packet Pg. 9
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
Minutes of April 5, 2022 City Council Meeting Page 3
Recommended Action: That the City Council review and accept the Monthly Investment Transactions Report for February 2022.
This action ap proves the Monthly Investment Transactions Report for February 2022.
4. 2021 Fire Marshal Inspection Report (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a Resolution acknowledging receipt of the 2021 Fire Marshal, State Mandated Inspection Repo rt for the City of Campbell.
This action adopts Resolution No. 12811 acknowledging receipt of the 2021 Fire Marshal, State Mandated Inspection Report for the City of Campbell.
5. Resolution Authorizing the City Manager to Execute a 5 -Year Lease Agreement o n Behalf of the Santa Clar a County Specialized Enforcement Team (SCCSET) to Lease Office Space (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a Resolution authorizing the City Manager to execute a 5 -year lease agreement on be half of the Santa Clara County Specialized Enforcement Team (SCCSET) to lease office space.
This action adopts Resolution No. 12812 authorizing the City Manager to execute a 5 -year lease agreement on behalf of the Santa Clara County Specialized Enforcement Team (SCCSET) to lease office space.
6. Initiate Proceedings of the Campbell Lighting and Landscaping D istrict, Fiscal Year 2022-23 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution initiating proceedings, describi ng the improvements, and directing staff to prepare the Engineer’s Report for the Campbell Lighting and Landscaping Assessment District for Fiscal Year 2022-23.
This action adopts Resolution No. 12813 initiating proceedings, describing the improvements, and directing staff to pr epare the Engineer’s Report for the Campbell Lighting and Landscaping Assessment District for Fiscal Year 2022-23.
M/S: Landry/Bybee – That the City Council approve the Consent Calendar, with the exc eption of items 7, 8, and 9. The m otion was ado pted by t he following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Landry
SECONDER: Bybee
AYES: Gibbons, Landry, Lopez, Bybee, Resnikoff
ITEMS CONSIDERED SEPARATE FROM CONSENT
2 Packet Pg. 10
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
Minutes of April 5, 2022 City Council Meeting Page 4
7. Authorization to Amend On -Call Materials Testing Servi ces Contract (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution authorizing the City M anager to amend the on -call Consultant Services Agreement with RMA Group for materials testing services by increasing the existing compensation in the amount of $250,000 to a revised not to exceed amount of $500,000.
Councilmember Gibbons expressed concerns that the amounts requested will not be sufficient for the needs of the up coming Measure O projects ( Police Department and Library buildings), and requested future Staff Reports to include details on how the monies were expended a nd how they are budge ted for in the future.
M/S: Gibbons/Landry – That the C ity Coun cil adopt Resolution 12814 authorizing the City M anager to amend the o n-call Consultant Se rvices Agreement with RMA Group for materials testing services by increasing the existing compensation in the amount of $250,000 to a revised not to exceed amount of $500,000. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Gibbons
SECONDER: Landry
AYES: Gibbons, Landry, Lopez, Bybee, Resnikoff
8. Authorize Issuance of a Request for Qualifications for On -Call Labor Compliance Services (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution authorizing the issuance of a Request for Qualifications (RFQ) for On -Call Labor Compliance Services and authorize the City Manager to execute a contract with the selected labor compliance services provider for a five -year term in an amount no t to exceed $300,000.
Councilmember Gibbons expressed concerns that the amounts requested will not be sufficient for the needs of the up coming Measure O projects ( Police Department and Library bui ldings), and requested future Staff Reports to include details on when the Cit y was notified of contract termination and the status of these contracts into the future.
M/S: Gibbons/Lopez – That the C ity Coun cil adopt Resolution 12815 authorizing the issuance of a Request for Qualifications (RFQ) for On -Call Labor Compliance Services and authorize the City Manager to execute a contract with the selected labor compliance services provider for a five - year term in an amount not to exceed $300,000. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Gibbons
SECONDER: Lopez
AYES: Gibbons, Landry, Lopez, Bybee, Resnikoff
2 Packet Pg. 11
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
Minutes of April 5, 2022 City Council Meeting Page 5
9. Resolution Congratulating Mark Thornton on Being Selected “Citizen of the Year” by the Campbell Chamber of Commerce (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a Resolution congratulating Mark Thornton on being selected Campbell’s 2021 “Citizen of the Year.”
Mayor Resnikoff presented the Resolution congratulating Mark Thornton on being selected Campbell’s 2021 Citizen of the Year. Mayor Resnikoff expressed his gratitude to Mr. Thornton for his many years of hard work in supporting the various community events in Campbell and noted that this award is well deserved.
Councilmembers expressed congratulations to Mr. Thornton and thanked him for his dedication, hard work, and support to the community, noting that this was a well-deserved award.
Mr. Thornton e xpressed apprec iation to the City Council and for the aw ard, noting that he is a minister first, and a guiding light is to love your neigh bor as you do yourself, and that is what he strives to do. Working together is what brings communities together. He is grateful to be a part of it.
M/S: Resnikoff/Landry – That the C ity Coun cil adopt Resolution 12816 congratulating Mark Th ornton on being selected Campbell’s 2021 “Citizen of the Year.” The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Resnikoff
SECONDER: Landry
AYES: Gibbons, Landry, Lopez, Bybee, Resnikoff
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
10. Public Hearing to Consider the Application (PLN -2021-201) of Susan Chen for a Planned Development Permit to Allow the Construction of Four Single-Family Homes; a Tentative Subdivision Map to Allow the Creation of Five Lots (Four Residential and One Common Lot); and a Parkin g Modification Permit to Allow Two of the Required Assigned Parking Spaces (Unit Specific), to be Provided as Guest Parking Spaces on Property Located at 1323 Elam Avenue. This Application is In tended to Reinst ate Previous Approvals for a Planned Developme nt Permit (PLN2017 -101), Tentative Subdivision Map (PLN2017 -102), and Parking Modification Permit (PLN2017-338) Which Expired (Resolution/Roll Call Vote) Recommended Action: That the City Coun cil adopt a Reso lution approving a Planned Development Permit, Tentative Subdivision Map, and Parking Modification Permit for the construction of four single -family homes, the creation of five lots (four single -family and one commonly owned lot), and two o f the required assigned parking spaces to be provided as guest parking spaces for the property located at 1323 Elam Avenue.
2 Packet Pg. 12
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
Minutes of April 5, 2022 City Council Meeting Page 6
This is the ti me and place for a public hearing to consider the application (PLN- 2021-201) of Susan Chen for a Planned Development Permit to allow th e construction of four Single-Family homes; a Tentative Subdivision Map to allow the creation of five lots; and a Parkin g Modification Permit to allow two of the required assigned parking spaces, to be provided as guest parking spaces on property located at 1323 Elam Avenue. This application is intended to reinstate previous approvals for a Planned Development Permit (PLN2017-101), Tentative Subdivision Map (PLN2017 -102), and Parking Modification Permit (PLN2017 - 338) which expired
Senior Planner S tephen Ros e, presented the Staff Report dated April 5, 2022 and reviewed the proposed project noting it was originally approved in 2 016 and expired in 2020 . T he property owner was required to submit a new project application.
In response to an inquiry, Senior Planner Rose noted the subject project includes a 5 th lot for the driveway and shared lan dscaping. The fron t landscaping is planned to be maintained by the owner of Lot 1.
Mayor Resnikoff opened the public hearing and asked if anyone wished to speak.
Charles Schulz, Campbell resident , spoke of his concerns relating to the power pole on the project site and inquired about requiring improvements.
There being no further public comments, Mayor Resnikoff closed the public hearing.
Senior Planner Rose clarified that the current Municipal Code requires projects of 5 or more proposed lots to underground the utilities, however common lots are exempt from th is requirement. Senior Planner Rose noted that PG&E conducts an annual inspection of utility poles with a more comprehensive review every five years. If the pole is found to be in too poor a condition, it will be replaced.
Councilmembers encouraged Staff to work with PG&E and the property owner to encourage either undergrounding the utilities or i mproving the cond ition of the current power pole.
M/S: Landry/Lopez – That the C ity Coun cil adopt Resolution 12817 approving a Planned Development Permit, Tentative Subdivision Map, and Parking Modification Permit for the construction of four single -family homes, the cre ation of five lots (four single -family and one commonly owned lot), and two of the required assigned parking spaces to be provided as guest parking spaces for the property located at 1323 Elam Avenue. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Landry
SECONDER: Lopez
AYES: Gibbons, Landry, Lopez, Bybee, Resnikoff
2 Packet Pg. 13
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
Minutes of April 5, 2022 City Council Meeting Page 7
NEW BUSINESS
11. Code Enforcement Program Enhancements
Recommended Action: That the City Council provide policy direction on recommended Code Enf orcement Program en hancements, including authorization for code amendments.
Community Develo pment Director Eastwood presented the Staff Report dated April 5, 2022 and reviewed the three proposed p rogram enha ncements of instituting the use of a Compliance Agreement, creation of a Community Restitution Fund, and making fee adjustments.
In response to inquiries, City Attorney Bill Seligmann , stated that should a Code Enforcement violation result in a necessary removal of a tenant, the landlord would be responsible for the relocation costs , however it is helpful for the City to advance those f unds to the renter to prevent delays in their assistan ce. Le gal fees could be recovered using the Community R estitution Fund, however if the City does not prevail, legal fees would also be award ed to the other party. A Compliance Agreement is legally binding and has the ad vantage of the acknowledged admission of violation.
Councilmembers confirmed consensus for the three proposed program enhancements and for not re turning the Community Restitution Fund monies to the General Fund at the end of ea ch year . Co uncilmembers discussed the potential for a joint awareness campaign with the West Valley Solid Waste Authority Joint Powers Auth ority to educate the public on the Communi ty Restitution Fund and the proactive measures discussed.
UNFINISHED BUSINESS
12. Receive an Update on Business License Processes, Sy stems, and Recommended Improvements and Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Hind erliter, De Llamas and Associates (HdL) for Business License Software in an Amount Not to Exceed $85,900 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution authorizing the City Manager to execute an agreement with Hi nderliter, De Llamas and Associates (HdL) for Business License Software in an amount not to exceed $85,900.
Finance Manager Norite Vong presented the Staff Report dated April 5, 2022 and reviewed the City ’s current business license process, the need for a n upd ated software system, the vendor costs and proposals received and the reasons for the selected vendor . A total of $60,900 was included in the Fiscal Year 2 022 Operating Budget for this workplan item.
In response to inquiries, Finance Man ager Vong not ed that the recommend ed vendor, Hinderliter, De Llamas and Associates (HdL) will provide a best practices review of current City processes and has mechanisms to allow the City to bet ter check the status of a businesses Doing-Business-As (DBA) filing, as we ll as reviewing all applicable state licensing requirements, and checking with the 2 Packet Pg. 14
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
Minutes of April 5, 2022 City Council Meeting Page 8
Franchise Tax Board to identify those businesses who are operating but have not obtained a City business license.
Councilmember Bybee requested a Request for Prop osals/Request for Qualifications process to be followed for this type of service in the future.
M/S: Landry/Gibbons – That the C ity C ouncil adopt Resolution 12818 authorizing the City Manager to execute an agreement with Hinder liter, De Llamas and Associates (HdL) for Business License Software in an amount not to exceed $85,900. The motion was adopted by the following r oll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Landry
SECONDER: Gibbons
AYES: Gibbons, Landry, Lopez, Bybee, Resnikoff
COUNCIL COMMITTEE REPORTS
12. Council Committee Reports
Recommended Ac tion: That the C ity Council report on activities from their committee assignments.
Councilwoman Lan dry attended t he E ducational Subcommittee meeting, Assemblymember Evan Low’s Woman of the Year event, the Campbell Chamber of Commerce’s Sea Salt Therapy event, and the Persian New Year Festival.
Councilmember Lopez at tended the L egislative Sub committee me eting which included a robust discussion on prioritizing legislative bills and outli ning next steps.
Councilmember Gibbons attended the Legislative Subcommittee meeting, Assemblymember Evan Low ’s Woman of the Year event, the Youth Commission’s Coffee & Po litics event , the Citie s Association of Santa Clara County meeting, and the Silicon Valley Clean Energy Aut hority’s Ribbon Cutting Ceremony of the new solar field . Councilmember Gibbons encouraged everyone to si gn up for the Silic on Valley Clean Energy Authority Newsl etter at [email protected] to keep informed about current activities and offerings to residents.
Vice Mayor Bybee attended the C ampbell Chamber of Commerce Celebr ate Campbell event, two ribbon cutting cerem onies, the opening day ceremonies for Campbell Little League and the Ca mpbell Fastpitch Softbal l League, the Downtown Campbell Business Association meet ing, the Silicon Valley Animal Control Author ity meeting, the West Valley Mayors & Manage rs meeting, Assemblymember Evan Low ’s Woman of the Year event, and the Youth Commission’s Coffee & Politics event.
Mayor Resnikoff attended the Youth Commission ’s Coffee & Po litics event, and under the Mayor’s authority, ordered the Water Tower to be lit in green and white 2 Packet Pg. 15
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
Minutes of April 5, 2022 City Council Meeting Page 9
on March 28th honoring the City of Campbell’s 70 Year Anniversary, and ordered the Tower to be lit the fir st of each month in yell ow and blue in support of Ukraine.
ADJOURN
Mayor Resnikoff adjourned the meeting at 9:08 p.m.
APPROVED:
ATTEST:
Paul Resnikoff, Mayor
Dusty Christopherson, City Clerk
2 Packet Pg. 16
Minutes Acceptance: Minutes of Apr 5, 2022 7:30 PM (CONSENT CALENDAR)
City
Council
Report
TITLE: Approving Bills and Claims
RECOMMENDED ACTION
That the City Council approve the bills and claims in the amount of $577,862.23.
DISCUSSION
The bills and cl aims that have been audited and approved by staff for payments made as noted below:
Type Check Date Amount
Bills & Claims March 21, 2022 $298,399.88
Payroll March 28, 2022 $63,275.08
Bills & Claims March 28, 2022 $216,187.27
Total $577,862.23
FISCAL IMPACT
Requested action does not require a budget adjustment. Adequate funding was available to cover all expenses as listed.
Prepared by:
Roberto Garcia-Acosta, Accounting Clerk
II
Reviewed by:
Norite Vong, Finance Manager
Item: 3
Category: CONSENT CALENDAR
Meeting Date: April 19, 2022
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Approving Bills and Claims Page 2 of 2
Approved by:
Brian Loventhal, City Manager
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City
Council
Report
TITLE: Authorization to Issue a Request for Proposals for Janitorial Services for the Campbell Community Center, Heritage Theatre, and Park Restrooms (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a Resolution authorizing the Public Works Director to initiate a Request for Proposals for janitorial services for the Campbell Community Center, Heritage Theater, and park restrooms with servic es beginning July 1, 2022; and authorize the City Manager to execute a service contract with the most responsive bidder for a period of one (1) year with options to renew annually for up to a total of six (6) years.
BACKGROUND
Janitorial services for City facilities are provided by outside contractors. The Department of Public Works, Building Maintenance Division oversees a variety of contracts for this purpose, including one that is focused on the Community Center, Heritage Theater, and park restroom buildings.
The janitorial services at the Community Center are provided to all areas of the center.
This includes leased areas where tenants are paying rent to the City ; usually through longer-term leases. Additionally, services are also provided to areas that are used by City staff for recreational programming and administrative offices.
Over the last year, Building Maintenance staff ha ve noticed an unsatisfactory quality of service provided by the current janitorial contractor, Significant Cleaning Servi ces, relative to the buildings they are contractually assigned to maintain. In addition to the decreased quality of service, certain required work tasks are not being performed as required by their contract.
The City’s Building Maintenance Supervisor has met with the Significant Cleaning Services management staff on numerous occasions to discuss the declining quality of janitorial services. As a result of these meetings, Significant Cleaning Services has agreed to improve both the quality and frequency of their work. However, they have continuously failed to improve and are not currently meeting all requirements of their current contract.
Item: 4
Category: CONSENT CALENDAR
Meeting Date: April 19, 2022
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Janitorial Services RFP Page 2 of 3
DISCUSSION
While Significant Cleaning Services has provided janitorial services to the City for several years, the current contract for services began on July 1, 2019.
The current contract extension with Significant Cleaning Services is in the amount of $300,700 annually and is set to expire on June 30, 2022, at which time a one (1) year extension could be considere d. Staff is recommending not exercising th is additional extension and instead seeking Council authorization to solicit a Request for Proposals from other service providers. Due to economic conditions and employment challenges, staff is anticipating cost increases in the range of 20 to 25%.
Staff has prepared revised specifications and bidding procedures for the janitorial services at the Campbell Community Center, Heritage Theatre and park restrooms, and is recommending moving forward with a Request for Proposals from potential service providers. This revised specifications clearly define the expectations of the City in terms of services required and associated frequencies. Upon receipt of the proposals, staff will consider, review and evaluate each propo sal for quality, service delivery, and pricing of services. The vendor with the best combination of score and pricing will be awarded the service contract.
Multi-year contracts create an interest in vendors to provide competitive proposals. The new contract term will be one (1) year with options for the City to renew for up to five (5) additional one (1) year terms, for a total of up to six (6) years. A mandatory Pre - Proposal Conference will be held, allowing staff an opportunity to provide a thorough walk-through of the sites and describe service expectations.
FISCAL IMPACT
Funding for janitorial services for the Community Center and park restrooms are programmed into the Public Works operating budget, while the Heritage Theater funds are programmed in the Recreation and Community Services operating budget.
Staff is anticipating costs for F iscal Year 20 23 to be in the range of $350,000 to $370,000 annually and is proposing funding the anticipated cost increase s in the Fiscal Year 2023 Operating Budget.
ALTERNATIVES
1. Do not authorize the issuance of the RFP and direct staff to pursue an alternate service delivery model;
2. Reduce the amount of services provided or reduce the frequency of services provided.
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Janitorial Services RFP Page 3 of 3
Prepared by:
Ron Taormina, Street Maintenance
Supervisor
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution
b. RFP for Janitorial
c. California Public Contract Code - Section 9204
4 Packet Pg. 21
RESOLUTION NO.______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO INITIATE A REQUEST
FOR PROPOSALS FOR JANITORIAL SERVICES FOR THE COMMUNITY CENTER,
HERITAGE THEATRE AND PARK RESTROOM S AND AU THORIZING THE CITY
MANAGER TO EXECUTE A SERVICE CONTRACT WITH THE MOST RESPONSIVE BIDDER
WHEREAS, the current contract for janitorial services for the Community Center, Heritage Theatre and park restrooms will expire on June 30, 2022; and WHEREAS, both t he C ity and the City’s current contractor, Significant Cleaning Services, mutually a gree it is not in the best interest of either party to exercise a contract extension for janitorial services beyond the expiration date; and WHEREAS, janitorial services for all City facilities are provided by contractual service providers; and
WHEREAS, awarding the janitorial service contract to the lowest bidder has not always produced a service provider that can meet the janitorial service needs of the Community Center, Heritage Theatre and park restrooms; and
WHEREAS, janitorial services for all City facilities are evaluated and awarded using a Request for Proposal proces s that evaluates the quality of service , as well as pricing , and awards the contract to the contractor proving the best value to the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council o f the City of Campbell does hereby authorize the Director of P ublic Works to ini tiate a Request for Pro posals for janitorial services for the Community Center, H eritage Theatre an d park restrooms; and authorize the City Manager to execute a service contract with the most responsive bidder for a period of one (1) year with options to renew annually for up to a total of six (6) years.
PASSED AND ADOPTED this ______ day o f ______ 2022 by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
__________________________________
Paul Resnikoff, Mayor
ATTEST:
__________________________
Dusty Christopherson, City Clerk
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Attachment: Resolution (Janitorial Services RFP)
CITY OF CAMPBELL
REQUEST FOR PROPOSALS (RFP)
FOR
JANITORIAL SERVICES FOR CAMPBELL
COMMUNITY CENTER, HERITAGE
THEATRE AND CITY PARK RESTROOMS
Mandatory Pre-Proposal Meeting and Walk-Through:
Wednesday, May 11, 2022 at 10:00 a.m.
Proposals Due by:
Wednesday, May 25, 2022 at 2:00 p.m.
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Attachment: RFP for Janitorial (Janitorial Services RFP)
TABLE OF CONTENTS
PAGE
CALL FOR PROPOSALS
Notice Inviting Proposals ................................ ............................. NIB-1
PROPOSAL INSTRUCTIONS
General Conditions & Instructions to Bidders .......................... PI-2
SPECIFICATIONS
General Provisions ................................ ................................ ....... S-2 Scope of Work ................................ ................................ .............. S-5
COST PROPOSAL FORMS
Cost Proposal Form ................................ ................................ ..... CPF-2 Affidavit ................................ ................................ ......................... CPF-4 Statement of Subcontractors................................ ....................... CPF-6 Non-Collusion Affidavit ................................ ................................ CPF-7 Certification Regarding Debarment................................ ............. CPF-8 Public Contract Code Section 10285.1 Statement ...................... CPF-9 Public Contract Code Section 10162 Questionnaire .................. CPF-10 Public Contract Code Section 10232 Statement......................... CPF-11 Debarment and Suspension Certification ................................ ... CPF-12
CONTRACT DOCUMENTS
Contract ................................ ................................ ........................ CD-2 Faithful Performance Bond ................................ .......................... CD-6 Labor & Materials Bond ................................ ............................... CD-7 Attachment A ................................ ................................ ................ CD-8
APPENDICES
APPENDIX A – ................................ ................................ ............. APP-2
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Attachment: RFP for Janitorial (Janitorial Services RFP) NIP - 1
NOTICE INVITING PROPOSALS
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Attachment: RFP for Janitorial (Janitorial Services RFP) NIP - 2
NOTICE INVITING PROPOSALS
NOTICE TO CONTRACTORS
The City of Campbell is soliciting bids from licensed and bonded contractors for the provision of professional janitorial services to buildings and facilities, at the Campbell Community Center, including the Heritage Theatre, located at One West Campbell A venue and for the City’s Park restroom buildings. The project/contract consists of general janitorial services, as outlined in the specifications, and will include services on a daily, weekly or seasonal basis. The service area at the Campbell Community Center is approximately 125,130 square feet and there are nine park restroom buildings located at six different sites citywide totaling approximately 2,420 square feet.
The Community Center, Heritage Theatre and the Parks are highly used and very visible pu blic facilities; the standards of service to the public and the Center’s tenants are high. The City, at its sole discretion, will have the option to renew the contract for five (5) additional one (1) year contracts for a total of six years.
INSTRUCTIONS FOR PROPOSALS
Proposal Packets containing specifications and instructions can be obtained online at www.cityofcampbell.com or at the mandatory pre -proposal and walk-through meeting. All proposals must include all required forms and information as outlined in the project Specifications, General Conditions and Instructions to Proposers. Proposals must be submitted to:
City of Campbell
City Clerk’s Office
ATTN: Dave Fanucchi
70 North First Street
Campbell, CA 95008-1423
Submittals are due no later than 2:00 p.m. on Wednesday, May 25, 2022. The City of Campbell reserves the right to reject all proposals and to waive any informality.
PROJECT INFORMATION
1. All contractors interested in submi tting bids for this project are invited to attend a PRE- PROPOSAL MEETING and BIDDER’S WALK -THROUGH, conducted by the City’s Public Works Superintendent. The Mandatory Walk-Through will be held at 10:00 a.m. on Wednesday, May 11, 2022, in the Heritage Theatre at the Campbell Community Center located at 1 W. Campbell Ave , Campbell, CA 95008 . An orientation meeting will be
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Attachment: RFP for Janitorial (Janitorial Services RFP) NIP - 3
conducted explaining the process to submit a proposal, the City’s performance standards and expectations, project requirement s, special conditions, and answer any questions proposers may have. A limited tour of the facilities will follow. Please make sure that masks are worn during any contact with staff during the walk-through. Any questions should be directed to Dave Fanucchi at 408-866-2194.
2. Date and Place of Accepting Proposals. Notice is hereby given that sealed proposals will be received at the Office of the City Clerk of the City of Campbell (City), 70 N. First Street, Campbell, CA 95008 -1423 until 2:00 p.m. on Wednesday, May 25 , 2022, for the foregoing project.
3. Contract Documents. The contract documents, including, bu t not limited to, the Notice Inviting Proposals, Instructions to Bidders, Specifications, Scope of Work, Bid Forms and Contract may be seen and picked up at the office of the Public Works Superintendent of the City of Campbell located at 290 Dillon Avenue, Campbell, California. Proposals must conform and be responsive to all contract documents.
4. Award of Contract. The City shall award the contract to the best qualified company, with consideration of cost, for a period of one (1) year with the City’s sole o ption to renew the contract(s) for an additional (5) five – (1) one-year period for a total of six (6) years.
5. Business License. All contractors and subcontractors working in the City of Campbell must have a valid City of Campbell Business License at the time the contract is awarded.
Business Licenses may be purchased at the Finance Department at 70 N. First Street, Campbell, California.
6. Project Administration. All questions relative to this project must be submitted in writing and received a minimum of 8 working days prior to the proposal due date and shall be directed to:
City of Campbell, Public Works Department
70 North First Street, Campbell, CA 95008-1423
Attention: Dave Fanucchi, Public Works Building Maintenance Supervisor Tel: (408) 866-2194 / Fax: (408) 370-3304 / [email protected]
CITY OF CAMPBELL
By: ________________________________
Dusty Christopherson, City Clerk
Publish:_____________________
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Attachment: RFP for Janitorial (Janitorial Services RFP) PI - 1
PROPOSAL INSTRUCTIONS
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Attachment: RFP for Janitorial (Janitorial Services RFP) PI - 2
GENERAL CONDITIONS & INSTRUCTIONS TO BIDDERS FOR
JANITORIAL SERVICES TO BE PROVIDED
FOR
THE CAMPBELL COMMUNITY CENTER, HERITAGE THEATRE AND
CITY PARK RESTROOMS
I. OVERVIEW
The City of Campbell Public Works Department (hereinafter “City”) is soliciting proposals from qualified janitorial service providers (hereinafter “Contractor”) to secure the performance of professional janitorial services, which will provide necessary routine cleaning services as well as occasional special cleaning services for areas managed by the City’s Public Works Department.
Contractor will use “environmental preferable” cleaning products when available for the required cleaning. All individuals performing on the project must clear a criminal background check.
II. BACKGROUND
The Community Center, Heritage Theatre and the Parks are highly used and very visible public facilities; the standards of service to the public and the Center’s tenants are high. These facilities are used by a diverse group of staff, contractors, and community members expecting quality routine cleaning services and customer friendly and timely response to special event support or special cleaning requests. There is an expectati on that all City Staff and City contractors will conduct themselves professionally and have a professional appearance.
III. GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
A. Pre-Proposal Meeting / Walk-Through
A Pre -Proposal Meeting and limited Walk-Through will be held at 10:00 a.m., Wednesday, May 11, 2022. The location of the meeting will be at the Heritage Theatre located at the Campbell Community Center at 1 W. Campbell Ave, Campbell, CA 95008. It is MANDATORY for all bidders to attend this meeting. All contractors should be sure to sign -in and/or leave a business card to be placed on the mailing list for any addenda issued. Mask are required during the limited walk -through and any time in the presence of City staff.
B. Requests for Information
Questions regarding documents, discrepancies, omissions, or doubt as to meaning will be clarified for all bidders at the Pre -Proposal Walk-Through. Questions pertaining to this RFP after the pre-proposal conference must be submitted in writing prior to the deadline date via e-mail to Dave Fanucchi at [email protected]. Be as specific as possible,
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Attachment: RFP for Janitorial (Janitorial Services RFP) PI - 3
citing the specific section/number where applicable. The City will provide a written response to all pertinent questions in the form of an Addendum.
C. Addenda or Bulletins
Any addenda or bulletins issued during the time of bidding shall become a part of the specifications and shall be issued to all bidders who attend ed and registered their attendance at the Pre-Proposal Walk-Through.
D. Evidence of Responsibility
1. All applicants must be licensed, bonded, and have a minimum of five years’ experience performing janitorial services to office and/or recreational facilities of a similar size and scope.
2. All bidders shall submit with their bid a list of recent references who can be contacted to provide evidence of the bidder’s experience and responsibility exhibited on projects of similar size, scope and difficulty, evidence of the bidder’s organization available for the performance of the contract, and any other required evidence of the bidder’s qualification to perform the proposed contract.
IV. PROPOSAL SUBMITTAL AND SELECTION
A. General
1. All proposals submitted will include the original and three (3) copies of the proposal. All proposals must be sealed in an interior envelope labeled “Proposal for Janitorial Services for the Community Center, Heritage Theatre and City Park Restrooms” and received by mail or recognized carrier no later than 2:00 p.m. on Wednesday, May 25, 2022. Please make sure envelopes are clearly addressed to the City Clerk’s Office. Late proposals will not be considered.
2. The City of Campbell reserves the right to waive minor irregularities, reject all proposals and/or terminate or postpone the project or any part thereof.
3. Costs of preparation of proposals will be borne by the proposer.
4. Selection of a qualified contractor will be by an approved City procedure for awarding professional contracts.
5. This request does not constitute an offer of employment or to contract for services.
6. The City reserves the option to retain all proposals, whether selected or rejected.
Once submit ted, the proposals and any supplemental documents become the property of the City.
7. All proposals shall remain firm for ninety (90) days following closing date for receipt of proposals.
8. The City reserves the right to award the contract to the contractor(s) who presents the proposal which, in the judgment of the City, best accomplishes the desired results, and shall include, but not be limited to a consideration of the professional service fees.
9. Selection will be made based on the proposals as submitted. The City may deem it necessary to interview applicants. The City retains the right to interview applicants as part of the selection process.
10. The proceedings of the selection process are confidential.
B. Selection Criteria
The following criteria will be considered, although not exclusively, in determining which firm is hired:
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Attachment: RFP for Janitorial (Janitorial Services RFP) PI - 4
1 Experience 15 Points
2 References 10 Points
3 Service Proposal 20 Points
4 Cost 50 Points
5 Local Business 5 Points
Total 100 Points
The contract will be awarded to the most responsive and responsible proposal with consideration of total contractual costs. At the City’s discretion, companies submitting proposals may be asked to interview with City Staff to clarify work plans and to ensure the contractor has a complete understanding of city expectations.
C. PROPOSAL FORMAT AND SUBMISSION REQUIREMENTS
1. Forms
a. All proposals must be submitted along with the provided forms prepared by the City and included in this packet. All items on all forms must be completed. Numbers should be stated in figures and signatures of individuals must be in legible longhand. The completed forms must be without interlineations, alterations, or erasures.
2. Proposal
a. All proposals shall include the following:
i. Cover Letter – Cover letter signed by an officer of the firm, binding the firm to all the commitments made in the submittal. The cover letter also needs to provide a narrative outlining the reasons why your firm should be selected. The primary contact for your firm should also be provided in the cover letter, including their phone number a nd their email and mailing addresses.
ii. Background – Proposer(s) must furnish satisfactory evidence of their ability and experience in conducting janitorial services for facilities in similar scope and size.
iii. Review of Scope of Services – Proposers must provide a brief statement on the consultant’s ability to provide the services listed in the attached scope of services. Please provide any suggested revisions or additions and provide a brief explanation of your firms approach and/or practices.
iv. Proposed Personnel – Provide resumes for the proposed key personnel that will be directly involved in providing janitorial services for the City Hall and Historical Museum. Identify points of contact as necessary. v. Proposed Cost – Contractors will complete Attachment A – “Cost Proposal”.
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Attachment: RFP for Janitorial (Janitorial Services RFP) PI - 5
vi. References – A minimum of three current references should be provided.
References should be similar in size and scope as this service request.
Please provide the following information for each reference:
• Firm or Agency Name
• Project Description
• List of Services Provided
• Contact Person (Name and Title)
• Address
• Telephone Number
• Email Address
3. Requirements
a. The successful contractor shall be required to provide the following documents to the City within ten (10) days of notice of bid award:
i. Performance Bond for faithful performance in the amount of 100% of the first year’s contract price (monthly rate x 12).
ii. Payment Bond assuring that employees and subcontractors will be paid, in the amount of 100% of the first year’s contract price (monthly rate x 12).
iii. Certificate of Insurance documenting proof of the following coverages throughout the term of the contract:
1. Worker’s Compensation Insurance;
2. Public liability and property damage insurance with limits of not less than $1,000,000 per occurrence;
3. The City of Campbell must be named as additional insured’s;
4. The insurance may not be cancelled or reduced without providing thirty (30) days written notice to the City of Campbell. iv. Proof of obtaining a City of Campbell Business License. v. Employee Roster with employee names, addresses, Social Security numbers, and CA Driver’s License numbers, background check and fingerprints provided by the Sheriff’s Department for all employees who will be assigned to this job. This information must be provided in advance of the assignment of any and all new employees. Prior to their first day, each of contractor’s employees assigned to this site must go to the Santa Clara County Sheriff’s Office to be fingerprinted.
b. The successful bidder will be prepared to start this job on Friday, July 1, 2022.
V. AWARD OF CONTRACT
The City shall award the contract(s) to the best qualified company, with consideration of cost, for a period of one (1) year with the City’s sole option to renew the contract(s) for an additional (5) five – (1) one-year period totaling six (6) years.
The City may choose to award the contract for the various locations to the same contractor or to separate contractors if it is in the best interest to the City. The City reserves the right to reject any and all bid proposals, to modify the scope of the pro ject to meet budget constraints, and to waive any informality or no substantive irregularity as the interest of the City may require.
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Attachment: RFP for Janitorial (Janitorial Services RFP) PI - 6
VI. EXTENSION OF CONTRACT
The term of the first contract will be for one year or ending on June 30, 202 3, Purchase Orders will be created for a period of one year in junction of the City’s Fiscal Year, July 1 through June 30 of each year. The City of Campbell, at its sole discretion, may elect to extend the service contract for an additional 5 (five), one-year terms, pending satisfactory performance under the original contract. Annual contractual costs shall be equal to the February-to-February San Francisco-Oakland-San Jose Consumer Price Index-All Urban (CPI) in an amount not to e xceed four percent (4%) but not lower than 2%, annually, on July 1 of each contract renewal.
IV. SCHEDULE
A schedule for this RFP is given below and is subject to change:
Tentative RFP Schedule Target Date(s)
Advertise for Potential Bidders April 27 & May 4, 2022
Mandatory Pre-Bid Meeting May 11, 2022
RFP Due Date May 25, 2022
Interview final candidates (Optional – at the City’s discretion) TBD Award Contract June 17, 2022
Start Contract July 1, 2022
The successful bidder should be prepared to start this job on Friday, July 1, 2022.
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Attachment: RFP for Janitorial (Janitorial Services RFP) S - 1
SPECIFICATIONS
CITY OF CAMPBELL
DEPARTMENT OF PUBLIC WORKS
Request for Proposals (RFP)
For
The Campbell Community Center, Heritage Theatre, and City Park Restrooms
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Attachment: RFP for Janitorial (Janitorial Services RFP) S - 2
SPECIFICATIONS
GENERAL PROVISIONS
I. The contractor shall furnish all labor, equipment, cleaning solutions, and other supplies necessary for the complete janitorial service in accordance with the specifications and provisions of the contract for Janitorial Services for Campbell Community Center, Heritage Theatre and City Park Restrooms as outlined on the attached charts and specifications.
The contractor shall follow current guidelines from the Centers for Disease Control and Prevention (CDC) related to cleaning and disinfecting public spaces, workplaces, businesses and schools.
II. The c ontractor shall establish effective communication channels to allow daily communication with assigned staff and weekly/monthly evaluations of services provided.
To allow maximum effective communication between the City and contractor, the City requires a contractor’s site supervisor and at least one of the contractor’s staff on duty at all times must speak, read, and write fluent English. Children, friends, family, or other persons not directly employed by the contractor are strictly prohibited from City’s premises. Monthly meetings between the City’s Building Maintenance Supervisor, or his designee, and the contractor’s project supervisor will be required.
III. All work is to be performed on the days and between the hours specified for each building, some services may be required on recognized holidays. Time allowances may be made for special monthly, bi -annual, and annual services; the contractor must make arrangements with the City’s Building Maintenance Supervisor, or his designee for any adjustments to schedules.
IV. The City reserves the right to back charge the contractor for services not performed. If services are not performed as per the contract or schedule submitted, after two (2) days’ notice to contractor of f ailure to perform, the City may then contract out the service and back charge the contractor for cost plus 15%. If the situation persists, and the contractor is unable to provide service to meet the specifications, the City has the right, after ten (10) days written notice, to terminate the contract.
V. Many City buildings have intrusion/burglar alarms installed on the premises. The contractor is responsible to adequately train the employees in the proper disarming and arming of each alarm. The City maintains the right to charge the contractor $50 for each incident of false (burglar) alarm caused by the contractor’s employees. These charges, when applicable, will be documented and deducted from the monthly payment to said contractor.
VI. The contractor will be provided storage rooms where equipment and supplies may be stored in a safe and secure environment. The City will provide all batteries, toilet tissue, hand towels, paper seat covers, and liquid soap for dispensers, and plastic trash can liners. Supplies will be inventoried and provided on a weekly basis to assigned custodial storage rooms.
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Attachment: RFP for Janitorial (Janitorial Services RFP) S - 3
VII. All efforts shall be made to recycle as much of the materials and supplies waste as possible. Janitorial staff will collect recyclables and deposit them into the proper on -site recyclable materials depository. The custodial contractor is to supply all cleansers, disinfectants, solvents, waxes, cleaning tools, equipment and any additional supplies necessary for the contractor to perform to the contract specifications. In some cases (such as whiteboards, etc.) the City may require specific products to be used. The City’s Building Maintenance Supervisor shall approve all cleaning products and solutions in advance of their use. The City promotes green cleaning practices and products ; therefore, use of as many green products as possible is required. The green products shall be approved by the Building Maintenance Supervisor or his designee
VIII. Any damage to the facilities caused by the janitorial contractor or its employees shall be repaired by the contractor, to the Building Maintenance Supervisor’s satisfaction, within five (5) working days. If repairs are not made, or not made to the satisfaction of the Building Maintenance Supervisor, the contractor shall be back charged at cost plus 15% for repairs provided by others. Proof of expense shall be documented and provided to the contractor.
IX. The contractor and contractor staff shall follow all established safety procedures and shall take special care not to endanger the public in any way. The contractor’s equipment and supplies shall not be left on public walkways where someone could walk into them or trip over them. Doors to the contractor’s supply closets shall remain closed and locked when a contractor’s employee is not immediately present.
X. All buildings are public buildings, and some may require service to be provided while the building is still occupied with City employees or members of the public (i.e.: Police Department, night meetings, etc.). Special care shall be taken not to leave equipment and/or materials in locations where they may pose a health or safety hazard to the public or employees. If a building is occupied, the contractor shall employ use of “WET FLOOR” signs and the like as appropriate. A male employee shall not enter an occupied woman’s restroom and vice-versa. Once the restroom is clear he/she may enter, post a sign stating the restroom is closed for maintenance, and proceed to perform the specified maintenance, cleaning and re-stocking of paper supplies.
XI. The contractor shall be provided with a monthly calendar of scheduled night meetings and shall perform daily services in those areas after the meetings have concluded so the area will be clean for the next days’ business. The contractor shall further be responsible fo r unlocking public access doors one-half hour before scheduled meetings and locking them at the scheduled ending time.
XII. DESIGNATED CITY HOLIDAYS
A. Janitorial services will be provided at all City Park Restrooms 365 days per year – including holidays.
B. Janitorial services do not need to be provided at the Campbell Community Center and Heritage Theatre, on the following designated Holidays:
New Year’s Day ............................ January 1st * Martin Luther King Day ................. Third Monday in January Presidents Day ............................. Third Monday in February Memorial Day ................................ Last Monday in May
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Attachment: RFP for Janitorial (Janitorial Services RFP) S - 4
Independence Day ........................ July 4th*
Labor Day ................................ ..... First Monday in September Thanksgiving Day ......................... Fourth Thursday in November Day after Thanksgiving ................. Friday after Fourth Thursday Christmas Day .............................. December 25th *
* When the Holiday falls on a Saturday, the holiday will be observed the previous Friday, when the holiday falls on a Sunday, the h oliday will be observed on the following Monday.
XIII. When working outside of normal City business hours, the contractor is responsible for the security of all doors and windows at the conclusion of his/her work in each area. All doors shall remain closed and locked while the contractor’s staff is inside cleaning. Special care shall be taken to ensure buildings and rooms are not left unlocked, open, or unattende d at any time . All windows shall be shut securely, and all exterior doors shall be closed securely and locked. The contractor’s staff shall double-check all doors when they leave to insure they are secure (including doors they did not enter or exit). Rooms with alarms shall be armed immediately at the conclusion of the contractor’s work.
XIV. The contractor is responsible for the removal and replacement of all furniture and equipment, as required, to perform all vacuuming, shampooing, stripping, waxing, and buffing.
XV. Interior doors that are open or unlocked shall be left in the same position/condition. Interior doors that are locked shall be re-locked at the conclusion of the contractor’s work.
XVI. Emergency situations (water leaks, etc.) shall be reported immediately to the Building Maintenance Supervisor (24-hours/day). The contractor shall make note of any damages or unusual conditions found in any room and leave a written note in the Building Maintenance Supervisor mailbox located in the Recreation Office, or leave a voicemail message on his telephone (408 -866-2194) clearly describing the condition, damage, or problem, and send an email to [email protected].
REPORT EMERGENCIES TO 911 or:
Campbell Police Department (408) 866-2101
They will dispatch the appropriate emergency personnel
REPORT UNUSUAL DAMAGES OR CONCERNS TO STAFF VOICEMAIL
BOXES:
Building Maintenance Supervisor 408.866.2194
Theatre Manager 408.866.2797
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Attachment: RFP for Janitorial (Janitorial Services RFP) S - 5
SCOPE OF WORK
Community Center
I. The Community Center is an active facility from 6:00 a.m. until almost 12:00 midnight. The starting time for any and all janitorial services shall be no earlier than 6:00 p.m. and all work shall be completed n o later than 6:00 a.m. The c ontractor is to start in unoccupied areas first. The public restrooms are not to be cleaned or locked until 1 0:00 p.m. The public use rooms shall not be entered until the last customer of the day has vacated the premises. The contractor shall be provided with the weekly schedule for all of the public rooms and can schedule its staff and work accordingly. On nights when the contractor has to perform major floor cleaning and a set -up is required by 7:30 a.m. the following day, the contractor’s staff will be required to perform set-up of tables and chairs as per a provided diagram.
II. All public rooms will be serviced 7 days per week
A. The following is a list of the Campbell Community Center public rooms to be serviced.
All square footage is approximate and are provided for bidding purposes only, price adjustments will not be made for any discrepancies between actual square footage and the estimates provided.
▪ C-35: (1200 square feet)
▪ E-42: Board Room (1300 square feet)
▪ E-44: (560 square feet)
▪ E-46: Activity Rooms (1600 square feet)
▪ F: Orchard City Banquet Hall (7500 square feet)
▪ L-58: (780 square feet)
▪ M-47: Dance Studio (1000 square feet)
▪ M-48: Tiny Tots Pre-School Room (1000 square feet)
▪ M-49: Kinder Kids Pre-School Room (1000 square feet)
▪ M-50: Aerobics Room (2500 square feet)
▪ M-51: Parents Lounge (250 square feet)
▪ M-52: Kindergarten Prep Room (1200 square feet)
▪ N: Auxiliary Gymnasium (5000 square feet)
▪ N: Fitness Center, Pool Office & Locker Rooms (3000 square ft) ▪ P: Main Gymnasium & Weight Room (15,000 square feet)
▪ Q-80: Roosevelt Redwood Room (2300 square feet)
▪ Q-84: Mary Campbell Room (1500 square feet)
▪ ALL Public Restrooms (those accessible from hallways or public rooms, 1800 square feet)
III. DAILY SERVICES - (Starting Time: 6:00 p.m.)
A. OFFICES/CLASSROOMS – Will be serviced 5 days per week (Monday through Friday), except as specified.
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Attachment: RFP for Janitorial (Janitorial Services RFP) S - 6
1) Empty all wastebaskets and trash receptacles inside and outside all buildings, including receptacles on porches, under corridor canopies, adjacent to benches near parking lots, inside and outside the skate park, and in all patio and open common areas) . Replace wast ebasket liners; liners to be contained within receptacles in common areas , such as hallways, patios, corridors, meeting rooms, etc.
2) Clean/wipe all open counters & tables, with damp cloth and appropriate cleaning solution.
3) Empty pencil sharpeners.
4) Erase whi teboards unless specified. Clean whiteboards with proper cleaning solution as needed.
5) Dust mop all tile floors in office and classroom areas with “treated” dust mops.
DO NOT shake dust mops indoors or leave dirt piled; deposit into trash receptacles.
6) Clean all entry door windows, inside and out.
7) Vacuum all carpeted areas.
8) Close and lock all windows.
9) Spot clean all carpets as necessary.
10) Spot clean walls with approved green cleaner.
11) Clean doorknobs and the area of the doors around the knobs/handles with approved cleaner.
12) All hardwood floors are to be swept and damp mopped with a neutral cleaner that has been approved by the Building Maintenance Supervisor.
B. RESTROOMS – Will be serviced daily - 7 days a week (between 10:00 p.m. & 12:00 a.m.)
1) Empty wastebaskets and trash containers; replace plastic liners. 2) Clean all mirrors and surrounding chrome with disinfectant. 3) Wash out basins with cleanser, rinse and dry; damp dry basin traps. 4) Use toilet bowl cleaner/disinfectant, scrub all toilet bowls and urinals with a toilet brush; damp dry all external surfaces; clean all chrome. 5) Clean all stainless-steel fixtures and chrome dispensers. 6) Replenish all paper supplies and soap dispensers.
7) Damp wipe partitions (inside and out), doors, walls and tile daily. 8) Sweep, and then mop floors with disinfectant.
9) Dust windowsills and transoms.
10) Report any graffiti on partitions and walls on a Work Order form and leave it in the Work Order box in the Recreation Office.
11) No restrooms are to be locked before 10:00 p.m. on weeknights and not until after all of the public has vacated the premises on Friday and Saturday nights.
C. GYMNASIUMS – Will be serviced daily - 7 days a week service (after last use of the day)
1) Empty wastebaskets and trash cans; replace plastic liners; no liners to extend over receptacles in public view.
2) Sweep and dust mop floors (scrape debris where necessary). 3) Sweep Gym Floors daily with a clean dry mop.
4) Report graffiti as necessary on Work Order forms.
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5) Clean restrooms (as noted above) and fill paper supply dispensers. Apply disinfectant to cleaning solution.
D. LOCKER ROOMS, WEIGHT ROOM, FITNESS CENTER & POOL STAFF OFFICE – Will be serviced daily - 7 days a week (after last use of the day)
1) Empty all wastebaskets and trash receptacles; replace plastic liners; no liners to extend over receptacles in public view.
2) Sweep and damp mop tile floors.
3) Vacuum carpeted areas.
4) Wipe and dry all benches.
5) Wipe all lockers (front, top, inside and out) with a damp cloth and disinfectant.
Remove any belongings left in lockers and place in Lost & Found Bin in Pool Office.
6) Remove all hair and debris from shower drains.
7) Clean all counters, sinks, toilets, mirrors, chrome fixtures, etc. 8) Fill all paper supply dispensers.
9) Wash shower walls and floors with Hillyard Shower System Foam Disinfectant daily (or equivalent approved by Building Maintenance Supervisor) to prevent mold build-up.
10) Make sure all faucets and showerheads are securely turned off. Make note of any leaky faucets/fixtures on Building Maintenance Work Order forms and leave in Building Maintenance Supervisors’ mailbox in the Recreation Office. 11) Check soap supply and fill as needed.
12) Wipe down all exercise equipment, vinyl seats, flat benches and bars with a dry absorbent cloth and disinfectant cleaner. Sweep under the weight equipment. 13) Clean carpet once a week with steam cleaning unit.
E. ORCHARD CITY BANQUET HALL & KITCHEN, Q-WING, AND M-WING – will be serviced daily - 7 days a week
1) Empty all wastebaskets, garbage containers and trash receptacles; replace plastic liners. Liners should be contained within the receptacle when in public view, not hanging over the top.
2) Empty all Organic “Green” wastebaskets and replace with compostable liners only as needed if the Organics containers have food waste within. (Do not use any other liner than the compostable liners in an Organic wastebasket). 3) Sweep, then damp mop Orchard City Banquet Hall floor with a neutral cleaner, so as not to remove wax. Mop twice, if necessary, to remove sticky residue. 4) Sweep and damp mop kitchen floor with a disinfectant and neutral cleaner. 5) Clean all sinks, counters and appliances (stove top, oven front, refri gerators, etc.) with non-abrasive cleaners.
F. MISCELLANEOUS SERVICES – will be performed daily – 7 days a week
1) Janitorial supply rooms are to be kept clean and orderly at all times. Tools and supplies are to be properly labeled and stored.
2) All doors and windows are to be checked, closed, and locked securely. 3) Unnecessary lights are to be turned out to conserve energy.
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4) All exterior trash receptacles, including receptacles on the pool deck, in the skate park, in the patio and on Campbell Avenue walkways , are to be emptied and plastic liners replaced. Receptacle tops are to be cleaned with a damp cloth. 5) All trash in hallways, planters, on benches and tables are to be picked up and removed.
6) Clean the tops of the mailboxes at the west end of Building E. 7) Collect all cardboard, flatten, and place in recycling bins that are placed in various areas throughout the Campbell Community Center. 8) Collect all recycling material , including organic waste, from tenants who participate in the recycling program. Dump into the wh ite recycling dumpsters.
Some tenants have large blue mobile bins in their room that need to be place d behind Orchard City Banquet Hall on Tuesday evenings for collection from West Valley Collection and Recycling.
IV. WEEKLY SERVICES
A. The following are weekly services that will be performed on a specific day arranged with the Building Maintenance Supervisor.
1) On Wednesdays, spray buff floors in Orchard City Banquet Hall, Kitchen, Room 46, interior hallways in Building B, and all restrooms with tile. 2) On Fridays and Sundays, wash all Orchard City Banquet Hall windows, inside and out.
3) Dust and/or wash interior walls (floor to ceiling) as necessary to remove dust, spider webs, and debris.
4) Dust all desks, tables, counter tops, ledges, windowsills, transoms, furniture, light fixtures and any/all other cleared flat surfaces.
5) Clean all exterior windowsills in Buildings C & Q with a damp cloth. 6) Apply proper cleaning solution (as specified by City’s Building Maintenance Supervisor) to clean all whiteboards each Friday, and as necessary during the week.
7) Clean carpet in both Locker Rooms. Perform a “hot water extraction”. 8) Apply tile cleaner on all showers, restroom walls, and tile surfaces. Scrub to remove all mildew, slime, hair, and debris from surfaces. 9) Clean under bleachers in the Main Gymnasium to remove all debris; dust mop.
V. MONTHLY SERVICES
A. The following are monthly services that will be performed on a specific day arranged with the Building Maintenance Supervisor.
1) Spray and buff all linoleum and vinyl/tile floors in all classrooms and offices. 2) Strip, wax (2 coats) and buff tile floors in Orchard City Banquet Hall, kitchens, Rooms 46, 48, 49, 50, Building B interior hallway, and all tenant kitchens and restrooms with tile floors.
3) Dust/clean all window blinds with a damp cloth.
VI. TWICE YEARLY SERVICES
A. The following are services that will be performed twice a year on a specific day arranged with the Building Maintenance Supervisor.
1) Shampoo all carpet (February and August).
2) Strip, wax, and buff ALL linoleum, vinyl, and tile floors (February and August).
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3) Wash ALL windows, inside & out (May & October).
4) Remove, dust, wash & replace ALL light globe fixtures (to be scheduled). 5) Remove, dust, wash & replace ALL heat/air con ditioning registers (to be scheduled).
6) Remove ALL floor drains, scrub clean and replace during the City’s Christmas closure.
VII. The contractor is responsible for the removal and replacement of all furniture and equipment, as required to perform all vacuuming , shampooing, stripping, waxing, and buffing.
VIII. At the beginning of the contract, the c ontractor and the City’s Building Maintenance Supervisor will set the schedule for all monthly, twice -yearly, and annual services. The contractor is responsible to remind the City one week in advance of the performance of all twice-yearly and annual services so the City can provide adequate notice to tenants
IX. CITY HOLIDAYS
Services are not required at the Campbell Community Center on the following holidays as defined in the General Provisions.
Because not all tenants observe government holidays and/or special events may be held on some holidays, services will need to be performed on all other days/holidays. The contractor is responsible to check all areas and provide service to areas where people have been present or events have been held. All public restrooms shall be serviced every day.
X. SUMMARY OF AREAS TO BE CLEANED
BUILDING SQUARE FEET AREAS TO BE CLEANED
A 22,048 First & Second Floors, Stairwells, Elevator & Restrooms (4) B 11,461 Hallways, Rooms 20-30 + Restrooms (2)
C 5,200 Entire building: Rooms 31-35 + Restrooms (2)
D 5,131 Entire building: Rooms 35-41 + Restrooms (2)
E 6,348 Entire building: Rooms 42-46 + Restroom (1)
F 6,392 Banquet Hall, Kitchen + Restrooms (3)
H 2,255 Rooms 73, 73A + Restroom (1)
J 4,869 Rooms 66-72 + Restroom
K 5,636 Entire building: Rooms 59-65 + Restroom (1)
L 4,330 Rooms 53-58 + Restroom (1)
M 8,977 Entire building + Restrooms (1), Storage Rooms
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N 9,520 Locker Rooms, Pool Staff Office, Lobby, Auxiliary Gymnasium + Restrooms (5)
P 11,891 Main Gymnasium, Fitness Center/Weight Room, Lobby + Restrooms (4)
Q 5,238 Rooms 80, 82, 83, 84, Kitchen, Storage + Restrooms (4) R 15,534
Theatre Areas. Restrooms (4) Elevators (2)
(see Exhibit A for detailed specifications)
S 300 Parks Crew Restroom
125,130 TOTAL SQUARE FEET
Approximately 79,971 square feet is carpeted
19,188 square feet is VCT/Linoleum/Tile/Rubber Floor covering 25,971 square feet is Hardwood Floor
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Attachment: RFP for Janitorial (Janitorial Services RFP) S - 11
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Attachment: RFP for Janitorial (Janitorial Services RFP) CPF - 1
Heritage Theatre
I. The Heritage Theatre is an active facility and may be occupied by renting clients anytime between from 6:00 a.m. until 12:00 midnight. Janitorial services must be scheduled to occur at a time when the facility is not occupied by clients or scheduled for use. The Theatre Manager will provide the janitorial contractor with a monthly calendar of scheduled uses by the 25 th of each month for the following month.
PLEASE NOTE changes to the calendar may occur and will be forwarded to the contractor by fax or e -mail. If there is a question as to the time work can be performed, questions shall be directe d to the Theatre Manager. In all instances, janitorial services shall be performed as soon after the scheduled use as possible.
This will prevent any stains from setting in and provide staff with the maximum time to perform the required services.
II. There may be some instances when two performances or clients are scheduled on the same day, resulting in the need for an additional cleaning service to be provided between performances. These will be clearly noted on the monthly schedule with the specific time t he additional service will be required. It is understood that this would constitute a second service fee for that day.
III. Due to the erratic nature of scheduling and use of the Heritage Theatre, as well as the variation in the amount of clean -up required after each use, the contractor’s fees are to be itemized on monthly invoices, as outlined on the Bid Sheet, by Daily Services, Rehearsal Services (light), Performance Services, and Special Services, as outlined on the attached Supplemental Bid Sheet.
IV. DAILY SERVICES will be provided Tuesday through Saturday and other days when the monthly calendar indicates a scheduled use.
A. The following is a list of locations to be serviced as part of the Heritage Theatre daily service area:
1) Lobby (including Concession Area);
2) Public Restrooms in West Arcade;
3) Box Office; and
4) Trash receptacles inside as well as outside in patios and on walkways surrounding the Heritage Theatre
B. Daily Services shall include the following:
1) Empty all interior wastebaskets and trash receptacles as well as exterior receptacles in the vicinity of the Box Office. Replace wastebasket liners; liners in public areas to be contained 100% within receptacles , not hanging out in public view. Interior receptacles to be placed with side seam f acing the wall , out of public view. All receptacles , interior and exterior, shall be wiped clean with a damp cloth to remove all dust and sticky residue.
2) Clean/wipe all open countertops, tables, and flat surfaces with a damp cloth and appropriate cleanin g solution (409, Glass Plus, or other approved cleaner).
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Attachment: RFP for Janitorial (Janitorial Services RFP) CPF - 2
3) Spot clean, with approved cleaner/solution, and vacuum all carpeting in Lobby, West Arcade and Box Office.
4) Clean restrooms
a. Empty all wastebaskets, trash containers and sanitary napkin containers; replace plastic/paper liners. If any debris remains on or in dispensers, clean and disinfect with damp cloth.
b. Clean all mirrors and surrounding chrome surfaces with disinfectant. c. Wash out basins with cleanser, rinse and dry; damp dry basin traps. d. Use toilet bowl cleaner/disinfectant, scrub all toilet bowls and urinals with a toilet brush; in all toilet bowls and urinals; damp dry all external surfaces; clean all chrome.
e. Clean all stainless-steel fixtures and chrome dispensers. f. Replenish all paper supplies and soap dispensers. When necessary replace dispenser batteries (City to supply proper batteries). g. Damp wipe partitions (inside and out), doors, walls and tile daily. h. Sweep, then damp mop floors with disinfectant.
i. Clean all doors and walls with damp towel, removing fingerprints, make-up, etc.
j. Report any graffiti on partitions and /or walls on a Work Order form and leave in the Work Order box in the Recreation Office. k. Leave restrooms clean and smelling nicely.
5) Clean all entry door windows, inside and out.
6) Clean doorknobs and doors around area of knobs/handles with approved cleaner.
V. SERVICES REQUIRED AFTER SCHEDULED USES
A. Refer to the monthly calendar for dates of rehearsals, performances, or any other uses to perform the following services immediately after the conclusion of the use:
1) All items described above under Daily Services.
2) Check and clean the (2) elevators.
a. Vacuum carpet.
b. Clean wall surfaces with a damp cloth and light cleaning solution. c. Clean & disinfect elevator controls with a damp cloth. 3) Clean Auditorium, including Balcony.
a. Vacuum aisle ways and all carpeted areas, including steps up to the Lighting Booth in Balcony.
b. Pick-up all litter and debris from the seat area.
c. Sweep and damp mop Marmoleum floor beneath seats, taking care to remove any sticky residue.
d. Sweep and damp mop floor surface in front of first row. e. Sweep and damp mop Marmoleum steps leading to stage. f. Vacuum carpet in light locks at front and rear of Auditorium, and in Balcony.
g. Dust wooden backs of seats with a dust clot h or damp cloth as necessary to remove dust and shoe marks.
h. Check upholstery side of seats for stains (spot clean as necessary with approved upholstery spot remover) and pick -up litter, threads, debris and/or vacuum as necessary.
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Attachment: RFP for Janitorial (Janitorial Services RFP) CPF - 3
i. Clean caps on half walls at rear of Auditorium, front of Balcony and in handicapped seating areas with a damp cloth to remove all fingerprints and sticky residue.
4) Clean Backstage Dressing Rooms and Green Room.
a. Remove any belongings left in Dressing R ooms and place in Lost & Found Bin in the Box Office.
b. Empty and clean all wastebaskets and trash receptacles and replace plastic liners.
c. Clean all mirrors and counters with a damp cloth and approved cleaning solution.
d. Clean restrooms as per daily specifications above.
e. Clean shower with Hillyard Shower Sy stem Foam Disinfectant (or equivalent approved by Building Maintenance Supervisor) after each use to prevent mold build-up.
f. Remove all hair and debris from shower drain.
g. Sweep and damp mop Marmoleum and tile floors.
h. Spot clean, with approved cleaner and vacuum area rugs. i. Wipe clean and dry all chairs.
j. Clean wall surfaces and door jambs with a damp cloth to remove fingerprints, make-up and other substances.
5) Stage: Due to the special treatment and care required on the stage surface, no janitorial services to be provided on the stage. The stage shall be maintained by Heritage Theatre staff.
6) Clean Backstage Area.
a. Pick-up all debris and litter.
b. Empty and clean all trash and waste receptacles.
c. Remove all sticky residue and substances with a scraper. d. Sweep concrete and Marmoleum floor surfaces and then clean them with a damp mop, taking care to remove all sticky residue. e. Clean wall surfaces and door jambs with a damp cloth to remove fingerprints, make-up and other substances.
7) Basement & Orchestra Pit.
a. Except as noted below under Monthly Services, janitorial service shall not be required in the basement unless the Orchestra Pit has been in use by a client. Such occasions shall be so noted on the contactor’s monthly calendar.
8) Exterior Areas.
a. Exterior trash receptacles on the front plaza, front entry, East Arcade, West Arcade, and in the East Patio shall be emptied, plastic liners replaced, and receptacles shall be wiped clean with a damp cloth to remove all dust and sticky residue.
b. The exterior area of the Loading Dock shall be cleaned and swept with a stiff broom and hosed.
c. The landscaped areas shall be cleaned of all litter and debris.
VI. WEEKLY SERVICES – Items scheduled for weekly service will be provided on Thursday evenings and will include the following:
A. Clean the inside and outside of all door windows (front entry, side entries, and rear exits).
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B. Clean the exterior of the Box Office window.
C. Clean the exterior tile/paver counter in front of the Box Office with a damp cloth and light disinfectant.
D. Clean the Lighting Booth in the Balcony, which shall include vacuuming the floor, cleaning of the windows (both sides), cleaning of countertop with a damp cloth, and emptying of trash receptacle(s).
VII. MONTHLY SERVICES – Items scheduled for monthly service will be provided monthly on a specific day and arranged with the Theatre Manager.
A. Upon request by the Theatre Manager, w ash outside arcade hallways, corridors, stairs, landings, and archway verandas with hose and stiff broom, scrub/scrape where necessary to remove gum or other sticky residue.
B. Dust and/or wash interior walls from floor to ceiling and ceilings as necessary t o remove dust, spider webs, and other debris.
C. Dust all desks, tables, countertops, ledges, windowsills, transoms, furniture, light fixtures and any/all other flat surfaces.
D. Clean interior of all Backstage windows (in Green Room & Dressing Rooms).
E. Clean all interior and exterior windowsills (Box Office and backstage dressing rooms, restrooms and Green Room) with a damp cloth.
F. Apply tile cleaner to shower walls, restroom walls, and other tile surfaces.
G. Scrub tile surfaces to remove all mildew, slime, hair, and debris from tile surfaces.
VIII. TWICE YEARLY SERVICES – Items scheduled for twice a year service will be provided on a specific day and arranged with the Theatre Manager.
A. Strip, wax, and buff ALL Marmoleum and tile floors (July and December).
B. Strip, wax (2 coats) and buff tile floors in restrooms and shower.
C. Dust/clean/vacuum all window blinds (except those in the Auditorium which will require special handling by others).
D. Wash ALL windows, inside & out (May & November).
E. Remove, dust, wash & replace ALL light globe fixtures (to be scheduled).
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F. Remove, dust, wash & replace ALL heat/air conditioning registers.
G. Remove ALL floor drains, scrub clean and replace.
IX. ADDITIONAL WORK TO BE PERFORMED AS REQUESTED
A. The theatre will require some services, such as carpet shampooing in particular, to be provided on an as -needed basis. In these cases, the Theatre Manager will contact the contractor directly to sche dule this work. A quick turnaround may be required to provide a clean facility for the next theatre client. It is expected the contractor will provide this service within 24 hours of written email notice.
B. Other services may be required more than their normal schedule. When this work is required, it will be scheduled individually with the contractor and shall be described and itemized by date performed for billing purposes. Examples of these additional services shall include, but not be limited to, carpet shampooing, wall cleaning, cleaning of the Auditorium floor, etc.
C. On rare occasions, there may be a need for daytime services to be provided between performances or customers, in the event different uses are booked on the same date. The Theatre Manager will notify the contractor of these special services at least two weeks in advance of date needed.
X. The contractor is responsible for the removal and replacement of all furniture and equipment, as required, to perform all vacuuming, shampooing, stripping, waxing, and buffing.
XI. SUMMARY OF AREAS TO BE CLEANED
Area Square Feet Carpet Linoleum Tile Concrete
Front of House
Lobby 2320 2320
Concession Area 82 82
Box Office 245 245
West Arcade 658 658
Men’s Restroom 325 325
Women’s Restroom 447 447
East Arcade 500 500
Stairwells (2)
Auditorium
Auditorium 4918 650 4318
Sound Control Booth 90 90
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Stairwells (2) 30 30
Balcony
Balcony 1802 460
Lighting Booth in Balcony 313 313
Elevator & Vestibule/Hallway 266 266
Back of House
Green Room 380 380
Dressing Room A 250 224 26
Dressing Room B 250 224 26
Dressing Room C (handicap) 210 134 76
Hall/Crossover 400 400
Elevator/Vestibule 195 195
Loading Area/Backstage 1135 1135
Basement Areas
Stairwell 40 40
Basement Hallway 472 472
Orchestra Pit 450 450
Uncaged Storage Area (66%) 718 718
Exterior Areas
East Arcade 500 500
West Steps & Covered Vestibule 658 658
TOTAL AREA 17,674 6047 5310 900 3,973
CITY PARK RESTROOMS
I. Janitorial services, as specified in these Contract Specifications and are to be provided at the 10 park buildings located at six different sites; specified below:
A. Campbell Park, corner of Campbell and Gilman Avenues (cuurently closed for construction, scehduled to reopen October 2022)
B. Jack Fischer Park, corner of Abbott Avenue and Pollard Road C. John D. Morgan Park, 540 W. Rincon Avenue
• One (1) restroom building off of Budd Avenue
• Two (2) restrooms in one building off of Rincon Avenue. One (1) restroom for City Staff at the end of the concession stand.
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D. Edith Morley Park, 615 Campbell Technology Parkway
E. Campbell Community Center, One W. Campbell Avenue
• Three (3) restroom buildings: skate park, concession stand and tennis courts
F. Stojanovich Family Park, 316 Union Avenue
II. Janitorial services are to be provided to all the public restrooms at the above listed buildings seven (7) days a week , 365 days a year; holidays included. Services are to be provided between one-half hour after sunset and 6:00 a.m. the following day.
III. Additional Services to be Provided During Summer:
A. Due to heavy use during the summer months, the following additional services are to be provided on weekdays, Saturdays, Sundays, and holidays between (including) Memorial Day weekend and Labor Day weekend of each year:
i. All above restrooms shall be serviced a second time, between 12:00 noon and 3:00 p.m.
ii. No less than 20 minutes shall be spent in each restroom to perform a spot clean:
1. Remove all debris from floor and walls.
2. Clear and clean sinks, mirrors, toilets, and partitions.
3. Dry mop floors to eliminate puddles and slip hazards.
4. Restock all supplies, seat covers, toilet paper, hand towels, soap and trash liners.
IV. Additional Service to Day Camp Program Room at John D. Morgan Park during Summer:
A. For 9 weeks during the summer months, the City also requires twice-weekly janitorial service to the Day Camp Program Room in the Park Building on the Rincon Avenue side of John D. Morgan Park. Service shall be provided between 5:00 p.m. and 5:00 a.m. (Approximately 18 days of service per year).
Note: This item is to be itemized and billed only during the service period.
V. DAILY SERVICES – Daily services shall include the following:
A. Clean all mirrors with glass cleaner.
B. Wash/scrub all wash basins with cleanser and dry them. Damp wipe basin traps.
C. Clean all toilets and urinals using bowl cleanser and disinfectant. Damp wipe and dry outside surfaces.
D. Fill all toilet tissue, seat cover, paper towel, and soap dispensers.
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E. Damp wipe all chrome, stainless steel fixtures, and dispensers.
F. Remove any paper wads and graffiti from ceilings, walls, floors, and partitions.
G. Damp wipe all partitions, doors, and walls.
H. Sweep and disinfect restroom floors. Remove all hair, sand, and debris from floor drains and around base of partitions. Poor one cup of disinfectant and 1 gallon of hot water in each floor drain.
I. Replace deodorizers as needed.
J. Lock restroom securely.
K. Report any damage, graffiti, or vandalism to the City’s Building Maintenance Supervisor at 408.866.2194 or assigned staff (email) the same night.
L. Clean all drinking fountains inside and outside of building.
VI. WEEKLY SERVICES – Weekly services to include the following:
A. Dust all flat surfaces, including, but not limited to, windowsills, tops of partitions and doors.
B. Remove all cobwebs from inside and outside of the buildings.
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COST PROPOSAL FORMS
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Attachment: RFP for Janitorial (Janitorial Services RFP) CPF - 2
CITY OF CAMPBELL
DEPARTMENT OF PUBLIC WORKS
PROPOSAL FOR
JANITORIAL SERVICES FOR CITY OWNED BUILDINGS
NAME OF BIDDER ________________________________________________________
BUSINESS ADDRESS __________________________________________________
PHONE __________________________________________________
CALIFORNIA CONTRACTOR'S LICENSE NO. _____________ CLASS: ____________
LICENSE EXPIRATION DATE ___________________________
TO THE CITY:
The undersigned, as bidder, declares that the only persons or parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any other person, firm or corporation; that the bidder has carefully examined and has full knowledge of and understands all the provisions and contents of this proposal and the documents which must be attached hereto, the City of Campbell Standard Specifications and Details for Public Works Construction, the City of San Jose Standard Specifications and Standard Details, the State of California Standard Specifications and Standard Plans and the Specifications as approved by the Director entitled:
"JANITORIAL SERVICES FOR CITY OWNED BUILDINGS"
and Addenda Numbered , , , and to said specifications on file in the office of the Superintendent of Public Works, 290 S. Dillon Avenue, Campbell, California; and the bidder proposes and agrees that if this proposal is accepted, he will contract with the City of Campbell in the form of the copy of Contract(s) annexed hereto, in the manner and time prescribed herein, to provide all necessary supervision, vehicles, labor, tools and equipment and to do all the work and furnish all the materials specified in the Contract, in the manner and time therein prescribed, and according to the requirements of the Director as therein set forth to furnish the contract, bonds and insurance specified in the Specifications and that he will take in full payment therefore the following item prices to wit:
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Attachment: RFP for Janitorial (Janitorial Services RFP) CPF - 3
CITY OF CAMPBELL
JANITORIAL SERVICES FOR CITY OWNED BUILDINGS
COST PROPOSAL
The following bid is submitted in good faith by:
Business Name:
Name of Principal Telephone: ( )
Business Address: Fax: ( )
City, State, Zip: E-Mail:
The above -named party does hereby offer to provide and deliver, as required, the janitorial services and all forms and required documents to the City of Campbell in strict compliance with the specifications adopted by the City Council, City of Campbell on July 7, 2020, for a period of one year, with the City’s option to renew five (5) – one (1) year contracts for a total service period of six (6) years:
The proposed cost for services for Year 1 (July 1, 2022 – June 30, 2023) is as follows:
Area Total No.
of
Months
Monthly
Cost
Annual Cost
(Total No. of Months
x Monthly Cost)
Contract Amount
(= Total Annual Cost)
Campbell Community Center 12
Area Unit Billable
Quantity
Unit Cost Annual Cost
(Billable Quantity x
Unit Cost)
Contract Amount
(= Total Annual Cost)
City Park Restrooms
Daily Service Per
Month
12 Weekly Service Per week 52
Additional Services:
Summer Months Restroom
-2nd Service
Per
Week
10 Day Camp Room Per Day 18
Total Cost for Restroom
Service
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Area Unit Billable
Quantity
Unit Cost Annual Cost
(Billable Quantity x
Unit Cost)
Contract Amount
(= Total Annual Cost)
Heritage Theatre
Daily Service Per
Month
12 Weekly Service Per week 52
Monthly Service Per
Month
12 Twice –Yearly Service Per Each 2
Services Required after
Scheduled Use
Per Each 105
Additional Services:
Shampoo Lobby + East &
West Arcade
Per Each
50 Shampoo Auditorium Per Each 20
Shampoo Stairs &
Balcony
Per Each 8
Total Cost for Heritage
Theatre
Total Cost of Proposal for Year 1 (The sum of the Total Contract Amounts for the Campbell Community Center, Park Restrooms and the Heritage Theatre) $
As the City may need to add or delete service areas from this contract as new facilities are opened, existing facilities are enlarged, or facilities are closed or vacated, service areas may be added or deleted from the service contract at a rate of $_________ per square foot in Year 1 and unit rate will be adjusted in future years at the same rate as future base contract rate adjustments.
Signature of Contractor’s
Authorized Representative: ________________________________ Date: _______________
Printed name of contractor’s
Authorized Representative: ________________________________ Phone: ______________
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Attachment: RFP for Janitorial (Janitorial Services RFP) CPF - 5
AFFIDAVIT
If the bidder or other interested persons is a corporation, state legal name of corporation , also names of the President, Secretary, Treasurer, and the Manager thereof; if a partnership, state the name of the partnership, if one exists, also the names of all the partners comprising the partnership; if any of the partners are individuals, state the first and last name of every individual in full; if any of the partners are corporations, state for each such corporation, the information required above of corporations; if any of the partners are partnerships, state for each such partnership the information required of partners; if the bidder or other interested person is a joint- venture, state the name of the joint venture, also names of all joint ventures comprising information required above of corporations; if any of the joint venturers are partnerships, state for each such partn ership, the information required above of partners; if bidder or other interested persons is an individual, state the first and last names in full.
If the bidder is an individual, the bidder's signature shall be placed below; if bidder is an individual, doing business under a fictitious name, the name of the individual followed by the words "doing business under (insert the fictitious name)" shall be set forth above, together with the signature of the individual; if the bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officer or officers of the corporation, the corporation title; that is the Vice-President, Secretary, etc., should be placed below the name of the officer and the corporate seal affixed; if the bidder is a partnership, the legal name of the partnership, if one exists, shall be set forth above, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; if any of the partn ers are corporations, execution for such partners shall be accomplished in accordance with the requirements set forth above for corporations; if any of the partners are partnerships, execution for such partners shall be accomplished in accordance with the requirements set forth above for partnership; if bidder is a joint-venture, the legal name of the joint -venture, if one exists, shall be set forth as above for partnerships. If the signature is by an agent other than an officer of a corporation, or member of a partnership or a joint venture, a Power of Attorney must be on file with the City Clerk prior to opening of bids or submitted with the bid; otherwise, the bid may, at the City's option, be disregarded as non-responsive.
If this proposal shall be accepted and the undersigned shall fail to contract, and to give the Bond For Faithful Performance required by the specifications and contract and by law, and to provide all insurance as required by said contract, within ten (10) days after the bidder has received notice from the City that the contract is available for signature by the Contractor, the City may, at its option, determine that the bidder has abandoned his contract, and thereupon this proposal and the acceptance thereof shall be null and void, and the forfeiture of such security accompanying this proposal shall operate and the same shall be the property of the City of Campbell.
Accompanying this proposal are the following documents completely filled in by the bidder, incorporated herein by reference:
1. Statement of Subcontractors.
2. Non-Collusion Affidavit
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The City may, at its option, request additional supplemental information after bid opening. Bidder understands that the City reserves the right to reject any or all bids and to waive any informalities in the bidding.
The undersigned declares under penalty of perjury that the information contained in this proposal and all accompanying documents are true and correct.
Executed on the day of , 2022
___________________________________
NAME OF FIRM OR CORPORATION
By: ______________________________________
Title: _____________________________________
State Contractor License No.: __________________
Classification: ________________________________
Expiration Date: ______________________________
Address: _________________________________
_________________________________
_________________________________
Telephone: _________________________________
NOTE--Signature(s) of bidder(s) must be properly acknowledged.
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STATEMENT OF SUBCONTRACTORS
The Proposer shall list the name, address, the California contractor license num ber, and public works contractor registration number issued pursuant to California Labor Code Section 1725.5 of each subcontractor to whom the Proposer proposes to subcontract portions of the work, as required by California Public Contract Code Sections 41 00 et seq . and the provisions in "Designation of Subcontractors" in Section 2-1.15A of the City of San José Standard Specifications.
NAME OF
SUBCONTRACTOR
ADDRESS OF
SUBCONTRACTOR
LICENSE NUMBER,
CLASSIFICATION, &
DIR REGISTRATION
NUMBER
WORK TO BE
PERFORMED BY
SUBCONTRACTOR
DOLLAR VALUE
OF
SUBCONTRACT
SIGNATURE OF PROPOSER: ______________________________________________
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NONCOLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY of CAMPBELL, DEPARTMENT OF PUBLIC WORKS.
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any man ner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Noncollusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non collusion Affidavit. Bidders are cautioned that making a f alse certification may subject the certifier to criminal prosecution.
___________________________________
SIGNATURE OF PROPOSER
___________________________________
TITLE
___________________________________
DATE
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CERTIFICATION REGARDING DEBARMENT
To the CITY of CAMPBELL, DEPARTMENT OF PUBLIC WORKS.
By submitting its bid, the bidder certifies in accordance with California Public Contract Code Section 6109 that neither the bidder nor any subcontractor included on the list of proposed subcontractors submitted with the bid is ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7. In accordance with California Public Contract Code Section 6109, contractors and subcontractors who ar e ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7 may neither bid on, be awarded or perform as a subcontractor on public works projects.
Note: The above Certification Regarding Debarment is part of the Bid Proposal. Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this Certification Regarding Debarment.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
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PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In accordance with California Public Contract Code Section 10285.1, the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ______, has not ______ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Section 1101, with any public entity, as defined in Section 1100, including, for the purposes of this article, the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in California Public Contract Code Section 10285.1.
Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Public Contract Code Section 10285.1 Statement is part of the Bid Proposal. Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
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PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In accordance with California Public Contract Code Section 10162, the bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the proposer, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, st ate, or local government project because of a violation of law or a safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
Note: The above Questionnaire is part of the Bid Proposal. Signing this Bid Proposal on the signature portion thereof shall also constitute signature of this Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
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PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In accordance with California Public Contract Code Section 10232, the bidder, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the bidder within the immediately preceding two -year period because of the bidder's failure to comply with an order of a federal court which orders the bidder to comply with an order of the National Labor Relations Board.
Note: The above Statement is part of the Bid Proposal. Signing this Bid Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
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DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies to the best of its knowledge and belief that, except as noted below, it and its principals:
a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; b) Have not, within a three (3) year period preceding this certification, be en convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transact ion, violation of Federal or State antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and
d) Have not within a three (3) year period preceding this Bid Proposal had one or more public transactions (Federal, State or local) terminated for cause or default.
The bidder also certifies that, if bidder later becomes aware of any information contradicting the statements above, it will promptly provide that information to the City of Campbell. “Principals” for the purpose of this certification means any owner, partner, director, officer, and/or manager.
If there are any exceptions to this certification, insert the exceptions in the following space:
Exceptions will not necessarily result i n denial of award but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Note: The above Certification is part of the Bid Proposal. Signing thi s Bid Proposal on the signature portion thereof shall also constitute signature of this Certification.
Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the proposal.
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In signing this certification, I declare under penalty of perjury that the foregoing certifications are assurances are true and correct.
___________________________________
SIGNATURE OF BIDDER
___________________________________
TITLE
___________________________________
DATE
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Attachment: RFP for Janitorial (Janitorial Services RFP) CD - 1
CONTRACT DOCUMENTS
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CITY OF CAMPBELL
SERVICES AGREEMENT
This Agreement is entered into at Campbell, California on the day of ______________, 202__, by and between the CITY OF CAMPBELL (hereinafter referred to as "City") and __________________ (hereinafter referred to as "Provider").
WHEREAS, City desires to
______________________________________________; and
WHEREAS, Provider represents that it has the expertise, means, and ability to perform said _______________________________________________________;
NOW, THEREFORE, in consideration of e ach other's mutual promises, Provider and City agree as follows:
1. DUTIES OF PROVIDER
1.1 Provider agrees to perform services as set forth in Exhibit A - Scope of Services, attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. In the event of any conflict between Exhibit A and this Agreement, this Agreement shall govern, control, and take precedence.
1.2 Provider’s project manager will meet with the City’s project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement.
1.3 Provider, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project’s objectives.
1.4 In performance of this Agreement by Provider, time will be of the essence.
1.5 Notwithstanding Section 1.4, Provider shall not be responsible for delay caused by activities or factors beyond Provider’s reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God.
1.6 Provider agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Provider’s profession working on similar projects under similar circumstances.
1.7 Provider shall cooperate in good faith wit h City in all aspects of the
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performance of this Agreement.
1.8 In the course of the performance of this Agreement, Provider shall act in the City’s best interest as it relates to the project.
1.9 The designated project manager for Provider shall be ___________________. The Provider’s project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with the City and the City’s project coordinator.
The authorized principal of Provider executing this Agreement for the Provider shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Provider.
1.10 The Provider (and its employees, agents, representatives, and subcontractors), in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the City. The City shall not direct the work and m eans for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Provider meet specific standards consistent with the requirements of this Agreement without regard to the man ner and means of accomplishment thereof. Subcontractor s shall assume all of the rights, obligations and liabilities, applicable to it as an independent contractor hereunder. Provider represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organized to perform the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement.
1.11 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such cha nges become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City) to accommodate the changes in work.
2. DUTIES OF CITY
2.1 City shall furnish to Provider all available and pertinent data and information requested by Provider to facilitate the preparation of the documents called for in this Agreement. Provider shall be entitled to reasonably rely on all such information.
2.2 City shall provide contract administration services. City shall notify Provider of required administrative procedures and shall name representatives, if any, authorized to act in its behalf.
2.3 City shall review do cuments submitted by Provider and shall render decisions pertaining thereto as promptly as reasonably possible.
3. COMPENSATION
3.1 For the full performance of the services described herein by Provider, City
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agrees to compensate Provider for all services a nd direct costs associated with the performance of the project in an amount not to exceed $________________, as follows:
a. Once each month, Provider shall submit for payment by City, an itemized invoice for services performed during the previous billing period. The invoice shall describe the services rendered and the title of the item of work and shall list labor hours by personnel classification. Said invoice shall be based on all labor and direct expense charges made for work performed on the project. L abor charges shall be in accordance with the fee schedule found in Exhibit A of this Agreement. City shall pay Provider for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City, subject to the maximum not to exceed amount specified above and the City’s right to object.
b. Direct costs are those outside costs incurred on or directly for the project and substantiated with invoices for the charges. Direct expenses include printing, reproduction, and delivery charges.
3.2 If Provider incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Provider’s duties, City may approve payment for said costs if authorized in writing by the City in advance.
3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Provider’s services. In the event that the work is decreased, Provider is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Provider make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed tota l amount specified in this Article 3 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City. Provider shall obtain prior written approval for a revised fee schedule from the City before exceeding such fee schedule.
3.4 In no event, will the Provider be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A.
4. SUBCONTRACTORS
4.1 Provider may not subcontr act any services required under this Agreement without the prior written consent of the City.
4.2 Provider shall be responsible to City for the performance of any and all subcontractors who perform work under this contract, and any acts of negligence on their part. Provider is solely responsible for all payments due to subcontractors.
5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings, documents, papers, data, materials, photographs, negatives
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and other work products prepared by the Provider and/ or its subcontractors in the performance of the services encompassed in this Agreement (whether in printed or electronic format) (“project-related documents and materials) shall be the property of the City and may be used on this project without the consen t of the Provider or its subcontractors. City acknowledges that such drawings, documents, and other items are instruments of professional services intended for use only on the subject project. Provider agrees that all copyrights which arise from creation of the Project-related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City.
Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Provider shall promptly provide to the City upon request, all finished and unfinished project -related documents and materials, produced or gathered by or on behalf of Provider that are in Provider’s possession, custody or control. Provider may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder, prevent, or otherwise impact the City’s right to promptly receive and use such documents and materials which are the sole and exclusive property of the City.
6. TERMINATION
Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Provider of such termination. In the event of such termination, Provider shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and t urning over all materials and documents to City. In the event of such termination, Provider shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.1, unless the termination is for cause, in which event Provider need be compensated only to the extent required by law.
7. AUDIT AND INSPECTION
Provider shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study.
8. EQUAL EMPLOYMENT OPPORTUNITY
Provider agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origi n, handicap, sexual orientation, or ancestry of any employee of, or applicant for employment with, such Provider or subcontractor.
9. INSURANCE AND INDEMNIFICATION
9.1 With respect to any design professional services provided by Consultant, the Consultant agrees to indemnify, and hold harmless the CITY, its officers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, damages, liabilities and losses, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, except for any
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claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole negligence or willful misconduct of CITY. CITY shall not be liable for acts of Consultant in performing services described herein. Notwithstanding anything in this paragraph to the contrary, any defense costs charged to the design professional under this paragraph shall not exceed the design professional’s proportionate percentage of fault, except:
a. That in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with the other parties regarding unpaid defense costs in good faith effort to agree on the allocation of those costs amongst the parties; and
b. Where a project -specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, then there shall be no limitation on the design professional's duty to provide a defense and cover the City's cost of defense.
With respect to all matters other than those covered by the foregoing paragraph, Provider agrees to indemnify, defend (with counsel reasonably satisfactory to the CITY) and hold harmless the CITY, its officers, officials, directors, agents representatives, volunteers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including but not limited to all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, caused by or arising out of, or alleged to have been caused by or arise out of, in whole or in part, Provider’s performance under this Agreement, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of CITY. CITY shall not be liable for acts of Provider in performing services described herein.
In no event shall this section be construed to require indemnification by the Provider to a greater extent than permitted under the public policy of the State of California; and in the event that this contract is subject to Califo rnia Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City.
The defense and indemnity provisions obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations contained in this Agreement. The foregoing indemnity provisions are intended to fully allocate the parties’ risk of liability to third -parties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. Provider waives all rights to subrogation for any matters covered by the provisions of this section. Provider’s responsibility for such defense and indemnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law.
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9.2 Provider shall maintain insurance conforming to the following specifications to the fullest amount allowed by law for a minimum of _________ years following the termination or completion of this Agreement:
A. Types of Coverage
The policies shall afford the following types of coverage:
1. Commercial General Liability;
2. Automotive;
3. Workers’ Compensation and Employer Liability; and
4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and
2. For Automotive Liability: ISO CA 00 01 06 92 including symbol 1(any auto); and
3. For Workers’ Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and
4. For Professional Liability and/or Error s and Omissions: insurance covering negligence committed by or on behalf of Provider in rendering services to City.
C. Minimum Limits of Insurance
Provider shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
3. Workers’ Compensation and Employer's Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident.
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4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate.
The limits of insurance req uired in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non -contributory basis for the benefit of City (as agreed to in this Agreement) before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self -insured retention as respects the City, its agents, officers, attorne ys, employees, officials and volunteers; or the Provider shall procure a bond guaranteeing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self -insured retention provision shall provide or be endorsed to provide that the self-insured retention may be satisfied by either the named insured or the City.
E. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverage:
a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Provider, products and completed operations of the Provider, premises owned, occupied or used by the Provider, or automobiles owned, leased, hired or borrowed by the Provider. It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured.
Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limit s specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage.
b. The Provider's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers. Any insurance or self -insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Provider's insurance and shall not contribute with it.
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c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers.
d. The Provider's insuranc e shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.
2. Workers’ Compensation and Employer’s Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents, officers, attorneys, employees, officials, and volunteers for losses arising from work performed by the Provider for the City.
3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the Ci ty, or ten (10) days for cancellation for non-payment of premium.
E. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Provider shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement.
F. Subcontractors
Provider agrees that any and all contracts with subcontractors for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors’ work.
Subcontractors are to be bound to contractor and to City in the same manner and to the same extent as the Provider is bound to City under this Agreement.
Subcontractors shall further agree to include these same provisions with any sub - subcontractor. A copy of this Agreement will be furnished to the subcontr actor on request. The Provider shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work, and will provide proof of compliance to the City.
G. Acceptability of Insurers
Without limiting Provider's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M. Best Rating of A:V and who is authorized to transact busine ss in the State of California, unless otherwise approved by the City.
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H. Verification of Coverage
Provider shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City.
Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All ce rtificates are to be received and approved by the City before work commences.
10. MISCELLANEOUS
10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Provider.
10.2 Neither party may not assign this Agreement, or any portion hereof, without the prior written consent of the other.
10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Provider may have for the performance of services pursuant to this Agreement.
10.4 Neither party’s waiver of any term, condition or covenant, or breach of any term, condition or covenant shall not be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant.
10.5 This Agreement contains the entire Agreement between City and Provider relating to the project and the provision of services to the project. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. Subsequent modifications to this Agreement shall be in writing and signed by both City and Provider.
10.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceab le, the remaining provisions of this Agreement shall be valid and binding on City and Provider.
10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.
10.8 This Agreement may be executed in counterparts and will be binding as executed.
10.9 All changes or amendments to this Agreement must be in writing and approved by all parties.
10.10 The term of this Agreement shall commence upon execution of the Agreement and terminate ___________________. Any extension of the Agreement shall be mutually agreed upon in writing and shall require an amendment to the Agreement signed by both parties.
10.11 Provider owes the City a duty of undivided loyalty in performing the work and
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services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict with the City’s interests in respect to the work and/or services and project. The Provider shall list current clients who may have a financial interest in the outcome of this Agreement. The Provider hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this agreement.
Provider shall not make or participate in making or in any way attempt to use Provider’s position to influence a governmental decision in which Provider knows or has reason to know Provider has a direct or indirect financial interest other than the compensation promised by this Agreement. Provider will immediately advise the City if Provider learns of a financial interest of Provider's during the term of this Agreement.
10.12 This Agreement is entered into, and to be performed in Santa Clara County, California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California.
11. NOTICES
Notices required under this Agreement may be delivered by first class mail addressed to the appropriate party at one of the following addresses:
CITY: City of Campbell
Attention: ___________
70 North First Street
Campbell, CA 95008
PROVIDER: ___________________
Attention: ___________
____________________
____________________
____________________
Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby:
PROVIDER
By____________________________________________
Title ________________________________________
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CITY OF CAMPBELL
By _____________________________________________
Title _______________________
Exhibit A - Scope of Services and Fees
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BOND FOR FAITHFUL PERFORMANCE
We, the undersigned , (hereinafter "contractor") and a corporation organized under the laws of the State of ___________________________________, and authorized to transact business in the State of California, as Surety, are obligated to the City of Campbell, (hereina fter "City") a municipal corporation under the laws of the State of California, in the sum of __________________________________________________Dollars ($ ) for the payment of which sum we obligate ourselves and our successors and assigns, jointly and severally by the following provisions:
The condition of this obligation is:
Because the obligated Contractor has, on , 202_, entered into written Contract with the City for the Project entitled “JANITORIAL SERVICES FOR THE COMMUNITY CENTER, HERITAGE THEATRE, AND CITY PARK RESTROOMS ", a copy of which is attached and made a part of this bond, for the construction of the Project.
Now, therefore, if the Contractor shall faithfully perform the work in accordance with the specifications and contract documents during the original term, and any extensions of the contract which may be granted by the City, with or without notice to the surety, and if it shall satisfy all claims and demands incurred under the contract, and shall fully indemnify and save harmless the City from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the City all outlay and expense which the City may incur in making any default, then this obligation shall be void; otherwise to remain in full force and effect.
If any legal action be filed upon this bond , it shall be filed within one year after final payment has been made under the contract excluding the warranty period, if any, provided for in the contract, and venue shall lie in the County of Santa Clara, State of California, and that surety, for value received stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed under it or the specifications accompanying it shall in any way affect its obligation on this bond, and it does by this means waive notice of any change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications, and thereby waives the provisions of Section 2819 of the Civil Code of the State of California.
In witness, contractor and surety have executed this agreement as of , 2022. (Contractor)
By ______________________________________
Title ____________________________________
(Surety)
By _____________________________________
Address of Surety:
(Attach Acknowledgements) Surety's Bond Number_______________________ (Accompany this bond with Attorney-in-fact's
(Both Principal's and authority from Surety to execute the bond, Surety's Attorney in Fact) certified to include the date of the bond.)
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BOND FOR LABOR AND MATERIAL
We, the undersigned , (hereinafter "Principal") and , a corporation organized under the laws of the State of _______________, and authorized to transact business in the State of California, as Surety, are obligated to the City of Campbell (hereinafter "City"), a municipal corporation under the laws of the S tate of California, in the sum of Dollars ($______ ) for the payment of which sum we obligate ourselves and our successors and assigns, jointly and severally by the following provisions:
The condition of this oblig ation is that the Principal entered, or is about to enter, into a certain written Contract with the City dated , 2022, for the “JANITORIAL SERVICES FOR THE COMMUNITY CENTER, HERITAGE THEATRE, AND CITY PARK RESTROOMS", a true and correct copy of which is presently on file in the office of the City Clerk of the City of Campbell, which said Contract is hereby referred to and made a part hereof.
Because Principal is required to furnish a bond in connection with the contract, providing that if Principal, or any of its subcontractors, shall fail to pay for any materials, or other supplies, or for any work or labor on the contracted work of any kind, or for amounts due under the unemployment insurance act with respect to any work or labor on this project, the Surety on this bond will pay for the debt, in an amount not exceeding the sum specified in this bond, and also, in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court.
Now, therefore, we, , as Principal, AND , as Surety, are obligated to the City of Campbell, in the sum of $ , lawful money of the United States, for the payment of which sums will and truly to be made, we the said Principal and Surety bind ourselves, successors and assigns, jointly and severally, by these provisions.
The condition of this obligation is that if Principal, its successors or assigns, or its subcontractor, or subcontractors, shall fail to pay for any labor, materials, or other supplies, used in the performance of the work contracted to be done, or for amounts due under the unemployment insurance act with respect to this work or labor, then the Surety on this bond will pay for them, in an amount not exceeding the sum specified in this bond, and in case suit is brought upon this bond will also pay a reasonable attorney's fee, to be fixed by the court.
No prepayment or delay in payment and no changes, extensions, addition or alteration of any provision of said contract or in any specifications referred to herein, and no forbearance on the part of the City shall operate to release the Surety from liability on this bond, and consent to make such alterations without further notice to or consent by the Surety is hereby given, and the Surety hereby waives the provisions of Section 2819 of the Civil Code of the State of California.
In witness, the parties have executed this agreement as of , 2022. (Principal)
By _______________________________
(Surety)
By _______________________________
Address of Surety: ____________________
__________________________________
(Attach Acknowledgements) Surety's Bond Number: _______________
(Both Principal's and (Accompany this bond with Attorney-in-fact's Surety's Attorney in Fact) authority from Surety to execute the bond certified to include the date of the bond.)
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CD - 8
ATTACHMENT A
CITY OF CAMPBELL
JANITORIAL SERVICES FOR CITY OWNED BUILDINGS
COST PROPOSAL
The following bid is submitted in good faith by:
Business Name:
Name of Principal Telephone: ( )
Business Address: Fax: ( )
City, State, Zip: E-Mail:
The above -named party does hereby offer to provide and deliver, as required, the janitorial services and all forms and required documents to the City of Campbell in strict compliance with the specifications adopted by the City Council, City of Campbell on July 7, 2020, for a period of one year, with the City’s option to renew five (5) – one (1) year contracts for a total service period of six (6) years:
The proposed cost for services for Year 1 (July 1, 2022 – June 30, 2023) is as follows:
Area Total No.
of
Months
Monthly
Cost
Annual Cost
(Total No. of Months
x Monthly Cost)
Contract Amount
(= Total Annual Cost)
Campbell Community Center 12
Area Unit Billable
Quantity
Unit Cost Annual Cost
(Billable Quantity x
Unit Cost)
Contract Amount
(= Total Annual Cost)
City Park Restrooms
Daily Service Per
Month
12 Weekly Service Per week 52
Additional Services:
Summer Months Restroom
-2nd Service
Per
Week
10 Day Camp Room Per Day 18
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Total Cost for Restroom
Service
Area Unit Billable
Quantity
Unit Cost Annual Cost
(Billable Quantity x
Unit Cost)
Contract Amount
(= Total Annual Cost)
Heritage Theatre
Daily Service Per
Month
12 Weekly Service Per week 52
Monthly Service Per
Month
12 Twice –Yearly Service Per Each 2
Services Required after
Scheduled Use
Per Each 105
Additional Services:
Shampoo Lobby + East &
West Arcade
Per Each
50 Shampoo Auditorium Per Each 20
Shampoo Stairs &
Balcony
Per Each 8
Total Cost for Heritage
Theatre
Total Cost of Proposal for Year 1 (The sum of the Total Contract Amounts for the Campbell Community Center, Park Restrooms and the Heritage Theatre) $
As the City may need to add or delete service areas from this contract as new facilities are opened, existing facilities are enlarged, or facilities are closed or vacated, service areas may be added or deleted from the service contract at a rate of $___________ per square foot in Year 1 and unit rate will be adjusted in future years at the same rate as future base contract rate adjustments.
Signature of Contractor’s
Authorized Representative: ________________________________ Date: _______________
Printed name of contractor’s
Authorized Representative: ________________________________ Phone: ______________
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APP - 1
APPENDICES
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APP - 2
APPENDIX A
CALIFORNIA PUBLIC CONTRACT CODE SECTION 9204
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Attachment: California Public Contract Code - Section 9204 (Janitorial Services RFP)
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Attachment: California Public Contract Code - Section 9204 (Janitorial Services RFP)
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Attachment: California Public Contract Code - Section 9204 (Janitorial Services RFP)
City
Council
Report
TITLE: Adopt a Resolution Authorizing the Acceptance of Seven (7) 15 - Gallon Trees from the Rotary Club of Campbell and the West Valley Rotary Community Corps (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a Resolution accepting the donation of seven (7) 15 -gallon trees from the Rotary Club of Campbell and the West Valley Rotary Community Corps with an estimated value of $1,000.
BACKGROUND
In preparation of Arbor Day observance, staff reached out to representatives of the Rotary Club of Campbell to discuss a potential donation and partnership for the upcoming event. During these discussions, a plan was developed for the City’s 2022 Arbor Day event whereby the Rotary Club of Campbell and the West Valley Rotary Community Corps would donate seven (7) 15-gallon trees for the event.
Historically, the City and the Rotary Club of Campbell have collaborated on several park improvement projects th at have benefited the community. The most recent project occurred in March 2020 and provided new landscaping in the traffic island located at Harrison Avenue and Civic Center Drive. This year, the Arbor Day celebration is scheduled for April 29, 2022. The event will be a collaboration of efforts involving the City, the Rotary Club of Campbell, the West Valley Rotary Community Corps and Friends of Children with Special Needs.
DISCUSSION
Given that the event will occur at Campbell Park, it was determined t hat Acer Rubrum (Red Maple), Autumn Blaze would be an appropriate species of tree to plant at that location. This species has an appropriate structure for a public park, relatively low maintenance needs and will provide crimson-red color during the autumn months.
The Rotary Club of Campbell and the West Valley Rotary Community Corps would like to donate seven (7) 15-gallon sized Acer Rubrum (Red Maple), Autumn Blaze trees to the City of Campbell for planting at the Arbor Day event on April 29, 2022.
Item: 5
Category: CONSENT CALENDAR
Meeting Date: April 19, 2022
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Donation from Rotary Club and West Valley Rotary Community Corps Page 2 of 2 The Public Works Department will utilize this donation , with an estimated value of $1,000, to replace seven (7) trees that were previously removed from Campbell Park (due to declining health) as part of the City’s Arbor Day observance. Planting these donated trees will allow the City to restore a beautiful row of trees that was included in the original park design. This will add to the aesthetics of the park and will benefit the community for years to come.
FISCAL IMPACT
There is no fiscal impact associated with accepting this donation.
Prepared by:
JoAnna Thomason, Executive Assistant
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution
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RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AUTHORIZING THE ACCEPTANCE OF SEVEN (7) 15-GALLON TREES
FROM THE ROTARY CLUB OF CAMPBELL AND THE WEST VALLEY
ROTARY COMMUNITY CORPS IN SUPPORT OF ARBOR DAY 2022
WHEREAS, the City of Campbel l and the Rotary Club of Campbell have a long history of working collaboratively on projects that benefit the community; and
WHEREAS, the City of Campbell has been observing Arbor Day events for more than 40 years; and
WHEREAS, the Rotary Club of Campbell sponsors the West Valley Community Corps in an effort to better serve and improve communities; and
WHEREAS, City staff has identified a location in Campbell Park that is in need of tree planting; and
WHEREAS, the City will be hos ting its 2022 Arbor Day observ ance in Campbell Park on April 29, 2022; and
WHEREAS, the donation of the park trees will enhance Campbell Parks aesthetics by providing shade and fall color.
NOW, THEREFORE, BE IT RESOLVED that the City Cou ncil of the City of Campbell hereby accept s the donation of seven Acer Rubrum (Red Maple) , Autumn Blaze trees with an estimated value of $1,000 to be planted during the City’s 2022 Arbor Day event at Campbell Park.
PASSED AND ADOPTED this _____ day of _______ 2022 by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
__________________________
Paul Resnikoff, Mayor
ATTEST:
_______________________
Dusty Christopherson, City Clerk
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Attachment: Resolution (Donation from Rotary Club and West Valley Rotary Community Corps)
City
Council
Report
TITLE: Resolution Congratulating Recycle Bookstore on Being Selected “Business of the Year” by the Campbell Chamber of Commerce (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a Resolution congratulating Recycle Bookstore on being selected Campbell’s 2021 “Business of the Year.”
BACKGROUND
Every year, t he Campbell Chamber of Commerce recognizes an outstanding business in the community and names that business as its “Business of the Year.” Nominees are chosen for both their generous and outstanding contributions to the Campbell community. The award recipient is honored at the Campbell Chamber of Commerce’s annual “Celebrate Campbell” event.
DISCUSSION
A reader’s paradise, the Recycle Bookstore is a place to lose yourself browsing the shelves. The Campbell location was opened in early 2004, and is an oasis of diverse culture, education, and entertainment in Downtown Campbell.
The Recycle Bookstore holds numerous free book readings , signings, and other author events, and generously support s local writers and authors from all walks of life, including minority and marginalized groups. The Recycle Bookstore’s “ Book Club” also offers the chan ce for community members to safely gather and discuss the latest selections on a regular basis.
The Recycle Bookstore also sponsors a collection of books and toys year-round for schools and community organizations , which in turn helps to foster and suppo rt numerous reading programs.
The Recycle Bookstore ’s staff is friendly , knowledgeable, and always ready to make a recommendation or help dig up that elusive piece of work.
FISCAL IMPACT
Item: 6
Category: CONSENT CALENDAR
Meeting Date: April 19, 2022
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Resolution Congratulating Recycle Bookstore on Being Selected “Business of the Year” 2021 Page 2 of 2
There is no fiscal impact associated with this recognition.
Prepared by:
Dusty Christopherson, City Clerk
Attachment:
a. Resolution Business of the Year 2021
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Approved by:
Angelique Gaeta, Assistant City Manager
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL CONGRATULATING RECYCLE BOOKSTORE ON THEIR SEL ECTION AS 2021
BUSINESS OF THE YEAR
WHEREAS, Recycle Bookstore has been selected by the Campbell Chamber of Commerce as 2021 Business of th e Year in recognition of successful business operations in the Campbell community , and was honored on March 19, 2022 at the annual “Celebrate Campbell” banquet; and
WHEREAS, Recycle Bookstore opened its downtown Campbell location in 2004; and
WHEREAS, Recycle Bookstore is a reader’s paradise, an oasis of diverse culture, education, and entertainment and a place to lose yourself browsing the shelves; and
WHEREAS, Recycle Bookstore holds numerous free book readings, signings, and generously support local writers and authors from all walks of life, including minority and marginalized groups; and
WHEREAS, the Recycle Bookstore ’s Book Club offers the chance for community members to safely gather and discuss the latest selections on a regular basis; and
WHEREAS, the Recycle Bookstore sponsors a collection of books and toys year -round for schools and community organizations which help s to foster and support numerous community reading programs; and
WHEREAS, the Recycle Bookstore’ staff is friendly, knowledgeable and always ready to make a recommendation or to help dig up that elusive work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell congratulates Recycle Bookstore, on being named Campbell’s 2021 Business of the Year and recognize s their valued service to the Campbell community and continued involvement in civic endeavors.
PASSED AND ADOPTED this _____ day of ______, 20 22 by the following rol l call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
_______________________
Paul Resnikoff, Mayor
ATTEST:
__________________________
Dusty Christopherson, City Clerk
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Attachment: Resolution Business of the Year 2021 (Resolution Congratulating Recycle Bookstore on Being Selected “Business of the Year”
City
Council
Report
TITLE: Introduction of Ordinance Adding Chapter 8.44 - AB 481 Military Equipment to the City of Campbell Municipal Code in Compliance with Assembly Bill 481 (Ordinance/Roll Call Vote)
RECOMMENDED ACTION
That the City Council introduce an Ordinance Adding Chapter 8.44 - AB 481 Military Equipment to the City of Campbell Municipal Code in Compliance with Assembly Bill 481 approving a Milit ary Equipment Policy as set forth in Campbell Police Department Policy 709.
BACKGROUND
On September 30, 2021, Governor Newsom signed a series of policing reform bills aimed at increasing transparency of peace officer misconduct records, improving policing responsibility and accountability guidelines, raising eligibility standards, banning harmful restraint techniques, and creating a public forum for the purchase of military equipment.
Assembly Bill 481 (AB 481), codified at Government Code sections 7070 through 7075, requires a law enforcement agency to obtain approval from the applicable governing body, via adoption of a “military equipment” use policy by ordinance, prior to the law enforcement agency funding, acquiring, or using military equipment. The term “military equipment,” as used in AB 481, in fact does not necessarily indicate equipment that has been used by the military.
DISCUSSION
The City Council has a long -standing commitment of ensuring the Campbell Police Department (Police Department) has equipment necessary to safeguard the lives of the Campbell community. There is significant interest in ensuring that law enforcement continues to have access to equipment that will provide peace officers as many options as possible to safeguard lives, ensure safety, and protect civil liberties. The use of the tools identified below are vital to the Police Department’s mission and will continue to be strictly regulated through internal processes and oversight.
In enacting AB 481, the legislature stated that the public has a right to know about any funding, acquisition, or use of military equipment by state or local government officials in Item: 7
Category: PUBLIC HEARINGS AND
INTRODUCTION OF
ORDINANCES
Meeting Date: April 19, 2022
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AB 481 Military Equipment Policy Ordinance Page 2 of 10 an effort to increase transparency, accountability, and oversight. The same applies to the public’s right to particip ate in any government agency’s decision to fund, acquire, or use such equipment. Furthermore, the state legislature stated that local agency decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, civil liberties, and public input. The bill requires law enforcement agencies that seek to continue use of military equipment acquired prior to January 1, 2022, accomplish the following by May 1, 2022:
· Draft a Military Equipment Use Policy that describes each piece of military equipment and the authorized uses for each piece of equipment to include:
o A description of each type of military equipment, the quantity sought, its capabilities, expected lifes pan, and product descriptions from the manufacturer of the military equipment.
o The purposes and authorized uses for which the law enforcement agency proposes to use each type of military equipment.
o The fiscal impact of each type of military equipment, incl uding the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
o The legal and procedural rules that govern each authorized use. o The training, including any course required by the Commission on Peace Officer Standards and Training (POST), that must be completed before any officer, agent, or employee of the law enforcement agencies allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy. o The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
o The procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforceme nt agency will ensure that each complaint, concern, or question receives a response in a timely manner.
• Seek approval of the policy from their governing body , by ordinance , before acquiring new military equipment or seeking funds for equipment purchases.
• Make publicly available on the agency’s website any proposed or final military equipment use policy for as long as the military equipment is available for use.
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AB 481 Military Equipment Policy Ordinance Page 3 of 10 At least annually after the adoption of a Military Equipment Use Policy, the law enforcement agency shall prepare an annual military equipment report to include:
• A summary of how the military equipment was used and the purpose of its use. • A summary of any complaints or concerns received concerning the military equipment.
• The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. • The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
• The quantity possessed for each type of military equipment. • If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment; and, • Within 30 -days of submitting the annual military equipment report, a law enforcement agency must hold at least one “well -publicized and conveniently located community engagement meeting,” to allow for public discussion of the report.
The governing body shall annually review the Military Equipment Use Ordinance containing the Military Equipment Use policy and vote on whether to renew the ordinance at a regular meeting. During its review, the governing body shall consider the annual report and determine whether each type of military equipment has complied with specified standards for approval.
If the City Council does not approve the continuing use of military equipment within 180- days of submission of the proposed Military Equipment Use Policy, the Police Department shall cease its use of the military equipment until it receives the approval of the City Council in accordance with AB 481 effective April 30, 2022.
AB 481 defines “Military equipment” as follows and differentiates the equipment by category:
(Category 1) Unmanned, remotely piloted, powered aerial or ground vehicles. (Category 2) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision. (Category 3) High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached.
However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
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AB 481 Military Equipment Policy Ordinance Page 4 of 10 (Category 4) Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
(Category 5) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (Category 6) Weaponized aircraft, vessels, or vehicles of any kind. (Category 7) Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(Category 8) Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(Category 9) Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision. (Category 10) Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency. (Category 11) Any firearm or firearm accessory that is designed to launch explosive projectiles.
(Category 12) “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray. (Category 13) Taser Shockwave, microwave weapons, water cannons, and the Long- Range Acoustic Device (LRAD).
(Category 14) The following projectile launch platforms and their associated munitions:
40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.
(Category 15) Any other equipment as determined by a governing body or a state agency to require additional oversight.
For added clarity, nothing in this bill prohibits law enforcement from obtaining any of the above equipment, but rather AB 481 creates a public process for getting approval on the type of equipment that is authorized and the uses for that equipment. Please note, as described further below, the Police Department possesses, or is scheduled to take possession of, equipment in only 10 of the 15 categories listed (Categories 1, 2, 3, 5, 7, 8, 9, 11, 12 and 14).
After significant research, testing and practical application, law enforcement agencies have been t rained and equipped with the tools to combat terrorism and high -risk criminal behavior at the local level. Responding to situations in which one or more persons are engaged in on -going aggressive, deadly behavior, requires the proper equipment to mitigate or lessen the threat to public safety.
On a frequent basis, the Police Department is faced with situations that can potentially be resolved with less lethal tactics as a result of having the appropriate training and 7 Packet Pg. 98
AB 481 Military Equipment Policy Ordinance Page 5 of 10 resources available, such as welfare c hecks, warrant service, uncooperative individuals subject to arrest, high risk car stops, barricaded subjects, etc.
Many of the tools the Police Department utilizes to address critical incidents and high - risk criminal behavior at the local level have bec ome industry standards among law enforcement agencies throughout the country. Without these tools and current technology, the Police Department would have to completely re -think operations and tactics to safely resolve situations and protect personnel.
The equipment purchased by the Police Department is intended for use to save civilian lives, protect law enforcement personnel, reduce risk for the city and enhance public safety. Secondarily, the equipment also creates cover, distance, and time to slow the decision-making process. Doing so, allows responding officers to take in and evaluate the totality of the circumstances, resulting in increased safety and reduced risk for everyone involved. Many of the items designated by AB 481 as military equipment have been in our Police Department ’s equipment inventory for decades and have been successfully used to resolve critical incidents.
Staff has not discovered alternative items that can achieve the same objectives of officer and civilian safety. Each item’s necessity is further described below:
Unmanned remotely controlled ground vehicle: Unmanned ground robots are used for reconnaissance during critical incidents to assist in providing visibility in areas where it would be unsafe to send a peace officer. This system can also be used to deliver items or disrupt potentially hazardous items. Not having access to this item would require the use of peace officers to engage in high-risk tasks. There is no known alternative to this system.
Unmanned remotely piloted powered aerial vehicle: Unmanned aerial systems (UAS) are necessary and have proven to be useful to public safety agencies in firefighting, search and rescue, pre -operational surveillance, and other tactical situations where aerial views enhance the safety and efficiency of law enforcement and fire personnel.
Without the use of a UAS, peace officers would have to deploy to high-risk locations which would increase the risk to the officers and members of the public. The UAS system is designed to enter small spaces, such as enclosed structures, as well as to provide overhead observations of areas and other structures. There are no known alternatives which could be used to safely access all the interior and exterior locations.
Armored personnel carriers / wheeled vehicles that have a breaching or entry apparatus: Armored vehicles are used to provide ballistic protection to officers and community members during rescue, critical incidents, and other hazardous situations.
These vehicles allow officers closer access to high-risk situations while substantially reducing the physical risk to the officers and community members. These vehicles are built on commercial vehicle chassis and are primarily a reinforcement of civilian commercial vehicles. As such, there are no reasonable alternatives to providing the same level of ballistic protection.
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AB 481 Military Equipment Policy Ordinance Page 6 of 10
Command and control vehicles: The Mobile Incident Command Vehicle (MEOC) is an unarmored vehicle equivalent to a commercial recreational vehicle. It is equipped with specific communication and audio-visual devices to assist in command and control of a critical incident in addition to providing capabilities for crisis negotiations and police dispatching. This vehicle allows for mobile incident command and use of the incident command systems facilitating the best possible on-scene decision-making by key leaders. It also provides mobility, sheltering, logistical support, and power. It can be utilized as a temporary Emergency Operations Center. There is no known alternative for the MEOC which provides the same amount of mobility and support at one location in a quick deploying package.
Breaching apparatuses, slugs: Shotgun breaching shells are utilized for defeating locked, barricaded, or fortified locations allowing officers to conduct rescues or high risk forceable entries. This includes but is not limited to rescuing hostages or active shooter situations. In such situations time is of the essence and it would not be feasible to wait for other delayed access to the structure. Handheld battering rams as an alternative does not afford the same level of protection or speed that such equipment provides when necessary. As such there is no reasonable alternative to these items when they are used and required.
Specialized firearms and ammunition including assault weapons: Patrol rifles, Special Weapons and Tactics (SWAT) rifles, and sniper rifles enable officers, when in compliance with the Police Department’s Use of Force Policy, to address medium to long distance threats, or those threats who are heavily armed, armored, or both.
Further, in both short and long-distance deployments, they allow officers precision shot placement minimizing the risk to officers and innocent community members. The .50 caliber single shot rifle is deployed in situations that exceed the capabilities of traditional sniper rifles such as structural glass, disabling vehicles, light rail trains, and buses.
There are no known alternatives to these weapons that will provide the same level of distance or precision.
Flashbangs: Flashbangs are used as a distraction device in order to disorient or divert the suspect’s attention away from officers. This can allow officers to gain safer access to a high- risk situation, giving extra time to assess and analyze existing threats. This can prevent injury to officers and community members. These devices can often lead to a safer resolution and allow officers to take subjects into custody without additional force. There is no known alternative to a flashbang when it is necessary.
Tear gas: Tear gas is a less lethal use of force option used to address violent or riotous crowds when there is a risk of physical safety. They are also used to safely extract a suspect from a fixed location or safely detain a suspect who poses a risk of violence to officers or the public. Tear gas allows peace officers to deploy a less lethal chemical agent into a structure or vehicle. This can afford peace officers an added option to avoid lethal force encounters. When these items are reasonable and neces sary for use, there is no other alternative.
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AB 481 Military Equipment Policy Ordinance Page 7 of 10
40mm projectile launchers: The 40mm launcher affords the ability to use less lethal chemical agents and impact munitions. This allows officers to confront a potentially armed or dangerous suspect from a greater distance and provides an alternative option to deadly force when reasonable. When necessary, there is no alternative to these less lethal weapon systems.
AB 481 requires law enforcement to publicly release a written document governing the use of military equipment by a law enforcement agency. The policy must be approved by the City Council via Ordinance, with findings of the following:
• The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of of ficer and civilian safety.
• The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
• If purchasing the equipment, the equipment is reasonably cost effective compared to available alternative s that can achieve the same objective of officer and civilian safety; and,
• Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
Annually, the Police Department will prepare and present to the City Council a report, and distribute it on the City’s website 30 days prior to the C ity Council meeting where the following items are reviewed:
• The quantity possessed for each type of military equipment as of the date of the annual report.
• Summary of how the military equipment was used and the purpose of its use.
• Summary of any concerns or complaints received involving the use of military equipment.
• The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. • Total annual cost of each type of military equipme nt, including acquisition, personnel, training, transportation, maintenance, storage, upgrade and other ongoing costs; and,
• Acquisition plans (including source of funds) for the coming year, type, and quantity.
The Police Department ’s draft General Order Policy 709 addresses each aspect required per AB 481 and includes an inventory of military equipment in our department’s possession effective January 1, 2022, items currently on order, to include an armored 7 Packet Pg. 101
AB 481 Military Equipment Policy Ordinance Page 8 of 10 rescue vehicle that the department is scheduled t o take possession of in the summer of 2022.
The Police Department distributed information on its website and social media (e.g.
Nextdoor, Twitter, Facebook, Instagram) about a community meeting occurring on Monday, April 11, 2022 beginning at 6 p.m. The following topics were included in the announcement:
• Purpose of the new legislation, AB 481
• Definition of military equipment
• CPD’s military equipment inventory
• CPD’s proposed equipment funding, acquisition, and use policy • Pending annual report requirement
• Community engagement and public access to materials
On March 10, 2022, the following content was uploaded on the Police Department ’s website:
• Full text of AB 481
• Campbell Police Department’s summary of AB 481
• AB 481 defined list of military equipment curr ently in the Campbell Police Department’s possession
• Draft Lexipol Policy 709
On April 5, 2022 - The Police Department distributed a reminder on our website and social media platforms about the community meeting. For those unable to attend the community meeting, the PowerPoint and a recording of the meeting will be placed on the website for review.
On April 11, 2022 – The Police Department held the public meeting where the aforementioned information was presented. Three community members were in attendance. The PowerPoint and recording of the meeting were uploaded on the Police Department’s website on April 12, 2022. The following questions, concerns or statement were raised by those in attendance.
• Community member stated he felt members of the commu nity needed to educate themselves and not think of it as military equipment. The community member stated it is obviously needed (in reference to the equipment).
• Community member asked if any of the equipment had been funded by the Campbell Police Foundation.
• Community member inquired how equipment would be disposed of if the City Council did not approve.
• Community member inquired if the armored rescue vehicle would be leased out to other agencies.
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AB 481 Military Equipment Policy Ordinance Page 9 of 10 • Community member asked if there would be extra wear and t ear on the Mobile Emergency Operations Center by using it as a temporary Emergency Operations Center during Measure O construction. • Community member requested very careful attention to draft Policy 705 (Armored Recue Vehicle) as it related to use of an armored rescue vehicle during crowd control incidents.
As of April 12, 2022 – The Police Department has not received any other questions, comments, or concerns from any of the social media platforms regarding AB 481 postings. The Police Department has not received any other questions , comments or concerns, by any other means, to include the community feedback link listed on the Police Department’s webpage.
The proposed ordinance (Exhibit A) seeks to approve Campbell Police Department General Order (GO) 70 9, which includes the Police Department ’s Military Equipment Inventory, which constitutes the Police Department ’s Military Equipment Use Policy (Exhibit B). GO 709 outlines each item identified in Government Code section 7070, that is currently owned by th e city. GO 709 also includes the current use and cost of each item. These particular items, and their stated uses have been in place prior to the implementation of AB 481 , with the exception of the armored rescue vehicle which the Police Department is scheduled to take possession of in the summer of 2022. Future acquisitions of any item deemed to be “military equipment” will require a further public meeting, policy update, and council approval.
Proposed GO 709 safeguards the public’s welfare, safety, ci vil rights, and civil liberties.
It ensures that there are safeguards, including transparency, oversight, and accountability measures in place. For instance, GO 709 creates a military equipment coordinator to ensure the policy is adhered to in addition to conducting an annual audit of military equipment and subsequent report to Council. In addition, the California Peace Officer Standards and Training (POST) requirements for operation and deployment of this equipment is managed by the Police Department ’s tra ining unit. In many cases, POST, vendor provided trainings, or cross -training among surrounding law enforcement agencies are implemented as new legislation and tools are deployed.
Items deemed to be “military equipment” by AB 481 are used as a component of overall best practices for law enforcement agencies throughout the country. These tools have been tested in the field and are used by law enforcement agencies to enhance community safety and officer safety. Loss of these items would jeopardize the welfare of community members and peace officers within the Police Department.
Without City Council approval, the Police Department ’s ability to respond to a critical incident and provide mutual aid when called upon, would be detrimental to the safety of the public, involved parties in the incident, and increase the City’s risk exposure.
FISCAL IMPACT
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AB 481 Military Equipment Policy Ordinance Page 10 of 10 There are no new financial considerations for existing military equipment and munitions if the Ordinance is approved.
Prepared by:
Dan Livingston, Police Captain
Reviewed by:
Gary Berg, Police Chief
Attachment:
a. Exhibit A - AB 481 Military Equipment Ordinance
b. Exhibit B CPD Policy 709 and Inventory
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Approved by:
Angelique Gaeta, Assistant City Manager
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAMPBELL, CALIFORNIA, ADDING CHAPTER 8.44 ENTITLED “AB 481 MILITARY EQUIPMENT” TO “THE MUNICIPAL CODE OF THE CITY OF CAMPBELL, CALIFORNIA” IN COMPLIANCE WITH ASSEMBLY BILL 481
THE CITY COUNCIL OF THE CITY OF CAMPBELL DOES ORDAIN AS FOLLOWS:
WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 (creating Government Code Section 7070, et seq.), relating to the use of military equipment by California law enforcement agencies;
WHEREAS, AB 481 seeks to provide transparency, oversight, and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded, acquired, or used;
WHEREAS, the Campbell Police Depar tment is in possession of certain items of equipment that qualify as “military equipment” under AB 481; WHEREAS, AB 481 requires that a law enforcement agency possessing and using such qualifying equipment prepare a publicly released, written, military equ ipment use policy document covering the inventory, description, purpose, use, acquisition, maintenance, fiscal impacts, procedures, training, oversight, and complaint process, applicable to the Department’s use of such equipment;
WHEREAS, the Policy and su pporting information must be approved by the governing body by ordinance, and reviewed annually; and
WHEREAS, the City Council of the City of Campbell, having received the information required under AB 481 regarding the Campbell Police Department’s use of military equipment as defined in AB 481, deems it to be in the best interest of the City to approve the Military Equipment Policy as set forth herein.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CAMPBELL DOES FURTHER ORDAIN AS FOLLOWS:
SECTION 1: That a new Chapter 8.44 (entitled “AB 481 Military Equipment”) is added to Title 8 (entitled “PUBLIC, PEACE, SAFETY AND MORALS”) of “The Municipal Code the City of Campbell, California” to read as follows:
“8.44.010 Military Equipment Policy.
(a) The City Co uncil hereby adopts the Military Equipment Use Policy (“Policy”) set forth in Campbell Police Department Policy 709 after having made the following determinations:
(1) The military equipment inventoried and presented in the Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety;
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Attachment: Exhibit A - AB 481 Military Equipment Ordinance (AB 481 Military Equipment Policy Ordinance) (2) The proposed Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties;
(3) The equipment identified in the Policy is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety, if any;
(4) Prior military equipment use complied with the applicable equipment use policy, which included equipment now defined as military equipment, that was in effect at the time, or corrective action has been taken to remedy any nonconforming uses and ensure future compliance of prior uses that did not comply with the accompanying Policy.
(b) The Police Department has submitted a pro posed Policy to the City Council and has made those documents available on the Police Department’s website for at least 30 days prior to the public hearing concerning the military equipment at issue. (c) The Policy was considered by the City Council as an agen da item in an open session of a regular meeting, noticed in accordance with the Ralph M. Brown Act, at which public comment was permitted.
(d) The Policy shall be made publicly available on the Police Department’s website for as long as the military equipment is available for use. (e) The Police Department shall submit an annual military equipment report to the City Council, containing the information required in Government Code Section 7072, and the City Council shall determine whether each type of military equipment identified in that report has complied with the standards for approval set forth in (a)(1)-(4) above.
(f) The City Council shall review this ordinance, and vote on whether to renew it, on an annual basis at a regular meeting, in accordance w ith Government Code Section 7071(e)(2).
(g) The City Council approves the use of the Policy and finds that it satisfies the requirements of Government Code Section 7070(d).”
SECTION 2: To the extent the terms and provisions of this Ordinance may be inconsistent or in conflict with the terms or conditions of any prior City ordinance, motion, resolution, rule or regulation governing the same subject, the terms of this Ordinance shall prevail with respect to the subject matter thereof.
SECTION 3: The City Council finds that this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Section 15061 (b)(3) in that it is not a project which has the potential for causing a significant effect on the environment.
SECTION 4: If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision or decisions shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each section, subsection, sentence, clause and phrase
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Attachment: Exhibit A - AB 481 Military Equipment Ordinance (AB 481 Military Equipment Policy Ordinance) thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid.
SECTION 5: In interpreting this Ordi nance or resolving any ambiguity, this Ordinance shall be interpreted in a manner that effectively accomplishes its stated purpose.
SECTION 6: A summary of this Ordinance shall be published and a certified copy of the full text of this Ordinance shall be p osted in the office of the City Clerk at least five (5) days prior to the Council meeting at which it is adopted.
This Ordinance shall be in full force and effect thirty (30) days after its final passage, and the summary of this Ordinance shall be publishe d within fifteen (15) days after the adoption, together with the names of those Councilmembers voting for or against same, in The Metro, a newspaper of general circulation published and circulated in the City of Campbell, Santa Clara County, State of California.
Within fifteen (15) days after adoption, the City Clerk shall also post in the office of the City Clerk a certified copy of the full text of this Ordinance, along with the names of those Councilmembers voting for or against the Ordinance.
PASSED AND ADOPTED this _____ day of _____, 2022 by the following roll call vote:
AYES:
NOES:
ABSENT:
APPROVED:
__________________________
Paul Resnikoff, Mayor
ATTEST:
________________________________
Dusty Christopherson, City Clerk
7.a
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Attachment: Exhibit A - AB 481 Military Equipment Ordinance (AB 481 Military Equipment Policy Ordinance) Policy
709
Campbell Police Department
Campbell PD Policy Manual
Copyright Lexipol, LLC 2022/03/09, All Rights Reserved.
Published with permission by Campbell Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
709.1 PURPOSE AND SCOPE
State
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
709.1.1 DEFINITIONS
State
Definitions related to this policy include (Government Code § 7070):
Governing body – The elected or appointed body that oversees the Department.
Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
7.b
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) Campbell Police Department
Campbell PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/09, All Rights Reserved.
Published with permission by Campbell Police Department ***DRAFT*** Military Equipment - 2 709.2 POLICY
State
It is the policy of the Campbell Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 709.3 MILITARY EQUIPMENT COORDINATOR
Best Practice
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Campbell Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
709.4 MILITARY EQUIPMENT INVENTORY
State MODIFIED
The following constitutes a list of qualifying equipment for the Department:
See Attachment: Campbell Police Department AB481 Military Equipment Inventory.pdf 709.5 APPROVAL
State
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior
7.b
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) Campbell Police Department
Campbell PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/09, All Rights Reserved.
Published with permission by Campbell Police Department ***DRAFT*** Military Equipment - 3 to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 709.6 COORDINATION WITH OTHER JURISDICTIONS
State MODIFIED
The Campbell Police Department works closely with local, county, state, and federal partners. In exigent circumstances, and with the approval of the Chief of Police or designee, military equipment may be deployed from outside entities to promote the safety and security of community members.
If the Police Department acquires, borrows, or uses military equipment in exigent circumstances, it will provide written notification of the acquisition or use to the City Council within 30 days following the commencement of such exigent circumstance, unless such information is confidential or privileged under local, state or federal law.
709.7 ANNUAL REPORT
State
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).
The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory.
7.b
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) Campbell Police Department
Campbell PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/09, All Rights Reserved.
Published with permission by Campbell Police Department ***DRAFT*** Military Equipment - 4 709.8 COMMUNITY ENGAGEMENT
State
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
7.b
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance)
Campbell Police Department
AB481 Military
Equipment Inventory
7.b
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance)
Campbell Police Department
AB481 Military Equipment Inventory
1. Robot (Category 1)
a. Description, quantity, capabilities, and purchase cost:
iRobot Packbot 510 transportable robot, cost: $0 (1033 program) Quantity: 1. This Packbot is a battery powered, remote operated device with rubber tracks. It is equipped with two cameras and small arm manipulator. This equipment is for use during high-risk incidents. Incidents that may qualify for its use include, but are not limited to, a high-risk warrant service, barricaded subject, and hostage negotiation/rescue. Before entering a structure, particularly in a tactically compromised and dangerous situation, knowledge of a subject’s location is very important, and the robot can provide that without placing anyone at risk. Cameras can also help determine if a subject is armed and also if there are other subjects inside that need assistance.
b. Purpose:
To be used to remotely gain visual information, deliver CNT phone, open doors, disrupt packages, and clear buildings, or for any other approved law enforcement purpose.
c. Authorized Use:
Only personnel who have completed the required department training shall be permitted to operate the robot. Use is established by the Incident Commander or SWAT Commander. All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 322 – Search and Seizure, CPD Policy 408 – Crisis Response Unit, CPD Policy 414 – Hostage and Barricade Incidents. d. Expected Lifespan:
15 years
e. Fiscal Impact:
Annual maintenance cost $0-$500
2. Unmanned Aerial Vehicles (Category 1)
a. Description, quantity, capabilities, and purchase cost:
Unmanned Aerial Systems (UAS) are battery powered, remote operated unmanned aerial devices and the equipment used to control it. Remote controls allow operators to control the UAS and view live feed from UAS-mounted cameras. The UASs have proven to be useful to public safety agencies in firefighting, search and rescue, pre-operational surveillance, and other tactical situations where aerial views enhance the safety and efficiency of law enforcement and fire personnel.
1. DJI MAVIC Air 2 cost: $1200 each, quantity: 2. UAS that weighs approximately 1.2 pounds and is able to record video with approximately 30 minutes of flight time.
2. Autel EVO II Dual (US Model), cost: $9800 each, quantity: 2 UAS that weighs approximately 2.5 pounds has a color and thermal camera and is able to record video with approximately 40 minutes of flight time.
3. Skydio, Skydio2 cost: $2800 (1 Purchased and 1 Received for $0 through Skydio EAP Program) quantity: 2. UAS that weighs approximately 1.7 pounds and is able to record video with approximately 25 minutes of flight time.
4. S kyHero Loki 2 cost: $11,000 a set, quantity: 1 set. UAS that weighs approx. .5 pounds, 20 min flight time and a single color/IR
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) camera with no recording capabilities. (Currently in the process of purchasing two additional Loki 2s for $2,400 each to provide additional search capabilities)
5. DJI Phantom 4 Pro cost: $0 (Donated by Campbell Police Foundation), quantity: 1 UAS that weighs approximately 3 pounds and is able to record video with approximately 25 minutes of flight time.
6. DJI Matrise RTK300 cost: $0 (Applied for Office of Traffic Safety Grant in the amount of $31,355 for the RTK300 on January 27, 2022), quantity: 0 UAS that weights approximately 7.9 pounds and has a color and thermal camera is able to record video with approximately 55 minutes of flight time.
b. Purpose:
To be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to:
1. M ajor collision investigations and crime scenes.
2. S earch for missing persons and rescue events.
3. N atural disaster management.
4. Anytime a UAS would enhance public safety, improve operational safety, incident stabilization or incident mitigation.
5. SWAT, tactical or other public safety, fire services and life preservation missions.
c. Authorized Use:
Only assigned personnel who have completed the required department training shall be permitted to operate any UAS during approved missions.
All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 322 – Search and Seizure, CPD Policy 614 – Unmanned Aerial System (UAS) Operations.
d. Expected Lifespan:
3-5 years
e. Fiscal Impact:
Annual maintenance and battery replacement cost: $5,000
3. Armored Personnel Carrier, vehicle with entry apparatus attached (Category 2 & 3) a. Description, quantity, capabilities, and purchase cost:
Lenco Armored Rescue Vehicle (ARV), cost: $303,750 fully financed as currently approved, quantity:0 (Expected delivery July 2022).
The ARV is based on a Ford F-550 Super Duty commercial truck chassis and Ford Triton engine. The vehicle has armored steel bodywork and ballistic glass. The ARV is designed to provide ballistic protection during tactical events and is designed to withstand multiple high-powered bullet strikes from small arms fire as well as low level explosions. The ARV is equipped with emergency lights/siren, spotlights, a hydraulic breaching apparatus and a public address system. b. Purpose:
The rescue vehicle would potentially be used in situations to facilitate rescue operations, conduct evacuations, provide emergency medical aid in dangerous environments, during rapidly evolving critical incidents having a potential of injury or death, and for high-risk pre-planned events. The vehicle’s ballistic protection would also provide an environment and opportunity for our officers to de-escalate
7.b
Packet Pg. 114
Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) incidents with potentially armed suspects, or for other approved law enforcement purposes.
c. Authorized Use:
The use of armored vehicles shall only be authorized by a watch commander, incident commander or SWAT commander, based on the specific circumstances of a given critical incident. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with department policy and training. All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 705 – Armored Rescue Vehicle (ARV) , CPD Policy 706 – Vehicle Use.
d. Expected Lifespan:
25 years
e. Fiscal Impact:
Annual maintenance cost of approximately $2,500.
4. Command and Control Vehicles (Category 5)
a. Description, quantity, capabilities, and purchase cost:
LDV Model S36MCC-345643800, cost: $0 ($550,000 cost was fully funded by State Grant), quantity: 1. The Mobile Emergency Operations Center (MEOC) vehicle is a two-axel bus style vehicle with a front door and a side door. It is painted black with police graphics affixed to the sides of the vehicle. The vehicle is capable of being used as a mobile command center, a temporary Emergency Operations Center, for crisis negotiations and as a dispatch center. The vehicle is also capable of transporting personnel and equipment. The vehicle can be separated into three separate work areas by partitions to serve multiple functions simultaneously.
b. Purpose:
To be utilized for critical incident callouts, as a temporary Emergency Operations Center, or as a backup dispatch center, or for other approved law enforcement purposes.
Authorized Use:
The MEOC can be used by staff who have been properly trained in the safe handling of the vehicle. All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 706 – Vehicle Use. c. Expected Lifespan:
25 years
d. Fiscal Impact:
Annual maintenance cost of approximately $2,500
5. Breaching Apparatus: Slugs (Category 7)
a. Description, quantity, capabilities, and purchase cost:
Shotgun breaching rounds are specialty shotgun shells utilized for door breaching used to gain rapid access to a room or structure when an emergent law enforcement need exists. The materials used are designed to dissipate after striking the lock throw or hinge in order to minimize entry into the target space for the safety of occupants and operators.
1. Royal Arms Tesar-1, cost: $35, quantity: 7. The Royal Arms Tesar-1 rounds contain compressed copper powder and are fired through a specialized breaching shotgun barrel. The copper powder is designed to strike and destroy the lock throw inside of the door or hinges, allowing entry
7.b
Packet Pg. 115
Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) into the room or structure. Designed to breach solid and hollow wood doors, locks, and hinges.
2. Royal Arms Tesar-2, cost: $5, quantity: 0 (Currently being ordered) . The Royal Arms Tesar-2 rounds contain compressed copper powder and are fired through a specialized breaching shotgun barrel. The copper powder is designed to strike and destroy the lock throw inside of the door or hinges, allowing entry into the room or structure. Designed to breach metal doors, locks and hinges.
3. Royal Arms Tesar-3, cost: $190, quantity: 38. The Royal Arms Tesar-3 rounds contain clay and steel dust and are fired through a specialized breaching shotgun barrel. The projectile is designed to strike and destroy the lock throw inside of the door or hinges, allowing entry into the room or structure. Designed to breach hollow core doors and light steel doors, locks and hinges.
b. Purpose:
To safely and rapidly gain entry into a structure.
c. Authorized Use:
Shotgun breaching may only occur after authorization by the Incident Commander or SWAT Commander in the field, and during training exercises by SWAT Team members who have completed a POST approved 80-hour SWAT school. All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 322 – Search and Seizure, CPD Policy 408 Crisis Response Unit. d. Expected Lifespan:
Until expended
e. Fiscal Impact:
Estimated between $0 and $1,500 annually
6. Firearms and Ammunition of .50 caliber or greater (Category 8 & 9) a. Description, quantity, capabilities, and purchase cost:
1. A rmalite Model AR-50, cost: $3,500, quantity: 1. A single-shot, bolt-action rifle featuring a unique octagonal receiver bedded down into a V-shaped stock chambered in .50 BMG. The .50 BMG cartridge is used as a Lethal option designed to stop a violent encounter in unique circumstances that exceed the capabilities of traditional police sniper rifles. The AR-50 provides specialized ammunition: Anti-ricochet/ frangible rounds can be used when there is a concern of overpenetration and the safety of the public and/or team members. A-MAX are accurate from greater distances and are effective in penetrating thick glass. The AR-50 does not have an expiration and will need to be serviced or replaced when the rifle fails or breaks.
2. The Hornady .50 BMG., 750 grain, A-Max Match cartridge is ammunition deployed during potential lethal encounters at distances longer than those where traditional police sniper rifles are effective or in situations with reinforced or structural glass. Cost: $1,700, quantity: 190.
3. The EBR .50 BMG., 700 grain, Frangible Wide Taper Point cartridge is ammunition is designed to break apart and expand on contact with hard surfaces, significantly reducing the chance ricochet or over -penetration.
The Wide Taper Point (WTP) projectile is ideal for sniper teams operati ng in urban environments, training or individuals shooting on limited distance ranges due to its anti-ricochet properties. Cost: $8.49, quantity: 0 (200 Rounds currently being ordered estimate $2,000).
7.b
Packet Pg. 116
Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance)
4. The HSM .50 BMG., 647 grain, ball cartridge is ammunition used during training. The ammunition would not be used during operations. Cost:
$2,320, quantity: 580.
b. Purpose:
To be utilized for critical incidents that exceed the capabilities of traditional police sniper rifles to include disabling vehicles, penetrating hardened materials such as brick or concrete, penetrating reinforced glass to include structural glass or where distances to the target exceeds the capabilities of traditional police sniper rifles. To mitigate IEDs when no other option in available.
c. Authorized Use:
Only members of the sniper team who have attended a certified sniper course and received training specific to the use of a .50 caliber rifle and only when authorized by an Incident Commander or the SWAT Team Commander or during authorized training. All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 300 – Use of Force, CPD Policy 408 – Crisis Response Unit.
d. Expected Lifespan:
Rifle - No expiration
Ammunition – Until expended
e. Fiscal Impact:
Estimated between $0 and $2,500 annually
9. Specialized Firearms and Ammunition (Equipment Category 10) a. Description, quantity, capabilities, and purchase cost
1. Carbine Rifle is a firearm, capable of accurately stopping an armed subject at various distances to include those that exceed the capabilities of a service pistol. The Carbine Rifle is a lightweight, air-cooled, gas operated, magazine fed, shoulder fired weapon. The .223 / 5.56 cartridge is used as a lethal option designed to stop a violent encounter. The projectile is capable of penetrating soft body armor being worn by armed subjects. Colt AR-15/M4 (Barrel lengths varying from 10.3 to 16 inches), cost: $51,700, quantity: 47 The Speer .223 Remington, 62 grain, GDSP cartridge is the primary duty ammunition deployed during potential lethal encounters. Cost: $15,950, quantity: 28,000 (Currently in process of ordering 10,000 rounds, Cost $6,535.45, estimated delivery of over one year)
2. The Federal .223 / 5.56 Remington, 55 grain cartridge is the primary training ammunition for the Department. Cost: $22,493, quantity: 68,500 (Currently in process of ordering 37,000 rounds, Cost $16,160.19, estimated delivery of over one year)
3. The Sniper element of the Campbell Police Department SWAT team deploys with bolt action precision rifles, which enables the stopping of an armed subject at a safe distance. The Sniper Rifle will need to be serviced or replaced when the Rifle fails or breaks. The .308 Winchester cartridge: is a rimless, bottlenecked rifle cartridge. The .308 WIN. cartridge is used as a lethal option designed to stop a violent encounter. The projectile is capable of penetrating soft body armor being worn by armed subjects. Spartan Precision Rifle custom 700 style cost: $38,192, quantity: 4
4. The Hornady .308 WIN., 155 grain, ELD Match Tap Precision cartridge is ammunition deployed during potential lethal encounters at longer distances.
The 155 grain projectile maintains accuracy, while resulting in higher impact
7.b
Packet Pg. 117
Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) velocities, less drop, less wind drift, and more energy on target. Cost: $5,500, quantity: 5,600.
5. The Hornady .308 WIN., 165 grain, Tap Barrier cartridge is ammunition deployed during potential lethal encounters, when shooting through barriers.
The projectile is capable of penetrating heavy barriers such as laminated glass with exceptional weight retention and less risk of bullet deflection.
Cost: $600 quantity 400
b. Purpose:
To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible. c. Authorized Use:
Only members that are POST certified are authorized to use a rifle. Only snipers who have completed a certified Sniper course are authorized to use a sniper rifle. All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 300 – Use of Force, CPD Policy 312 – Firearms, CPD Policy 408 – Crisis Response Unit.
d. Expected Lifespan:
Carbine Rifle – 15 years
Sniper Rifles – 15 years
Ammunition – until expended
e. Fiscal Impact:
Carbine Rifle – Annual cost $0 - $29,700 (Replacement of 27 rifles) Speer 62 grain GDSP – Annual cost $0 -$15,000
Federal .223 .556 Remington, 55 grain – Annual cost between $0 -$25,000 Sniper Rifle – Annual cost between $0 - $38,192 (Replacement of all rifles) Hornady .308 WIN., 155 grain – Annual cost between $0 - $9,700 Hornady .308 WIN., 165 grain – Annual cost between $0 - $2,000
10. Noise Flash Diversionary Devices (Category 12)
a. Description, quantity, capabilities, and purchase cost:
Noise Flash Diversionary Devices (NFDD) is a non-fragmenting device that creates a bright flash and loud sound to temporarily divert the attention of subjects in the immediate area. NFDDs are used to distract and temporarily incapacitate dangerous suspects by overwhelming their senses of vision and hearing. The distraction allows officers to seize a moment of opportunity to take control of high-risk situations.
1. NFDD 7290M emits a loud “bang” and a flash of light, cost:$4,345.97, quantity: 119.
2. NFDD 7290-9 emits nine loud “bangs” and a flash of light approximately 0.5 seconds apart, cost $1,830, quantity 12 (currently on order). b. Purpose:
To produce atmospheric over-pressure and brilliant white light and, as a result, can cause short-term (6 - 8 seconds) physiological/psychological sensory deprivation to give officers a tactical advantage.
c. Authorized Use:
Diversionary Devices shall only be used: By SWAT officers who have completed a POST approved 80-hour SWAT school and who been trained in their proper use in the following circumstances:
1. I n hostage and barricaded subject situations.
7.b
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance)
2. In high- risk warrant (search/arrest) services where there may be extreme hazards to officers.
3. D uring other high-risk situations where their use would enhance officer safety or during training.
All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 300 – Use of Force, CPD Policy 408 – Crisis Response Unit. d. Expected Lifespan:
NFDD 7290M – 5 years
NFDD 7290-9 - 5 years
e. Fiscal Impact:
NFDD 7290M – Annual cost between $0 - $4,760
NFDD 7290-9 - $0-$1,830
11. Tear Gas (Category 12)
a. Description, quantity, capabilities, and purchase cost:
Chemical agent munitions, which are commonly referred to as “tear gas,” are used by the Campbell Police Department as a non-lethal tool to disperse rioting suspects and on barricaded suspects. The Campbell Police Department uses chemical agents which are used by law enforcement across the United States: CS (2- Chlorobenzylidenemalononitrile) and OC (Oleoresin Capsicum) CS is an irritating agent and lachrymator (irritates the eyes and causes tears to flow). CS has been medically tested in the UK and US, specifically by the U.S. Army. There are no known allergic reactions to CS. OC was de-regulated in California in 1996, is endorsed by the FBI, and is available to civilians to legally possess (2.5oz or less).
OC is an inflammatory agent which causes involuntary closure of eyes and respiratory inflammation.
1. Defense Technology Spede-Heat CS #1072- Pyrotechnic grenade designed for outdoor use in crowd control situations. With a high volume continuous burn, smoke and agent are discharged through four gas ports on the tip of the canister, three on the side and one on the bottom. Cost $142, Quantity:
5 2. Defense Technology Flameless Tri Chamber CS #1032- Pyrotechnic grenade designed for indoor use. This grenade’s pyrotechnic contents are burned within an internal can that allows the chemical-laden smoke to release through three ports while safely containing any of the fire producing properties within the two internal canisters. Cost $540, Quantity: 15
3. Combined Tactical Systems 5230B CS - Pyrotechnic grenade designed for indoor use delivering a maximum amount of irritant smoke throughout multiple rooms with minimal fire risk. This device can be launched when utilizing launching cup with 12 gauge launching cartridge. Cost $360, Quantity: 10
4. D efense Technology Aerosol Grenade Fogger OC 1.3% #56854- 6oz. OC Aerosol Grenade will deliver its payload of 1.3 % OC in 20-25 seconds.
5. This is an anatomized mist which enhances the pungent 1.3% OC formulation. It is a non-pyrotechnic, is not a fire hazard and requires minimal decontamination. Cost $215, Quantity 5
6. Defense Technology OC Vapor Aerosol Grenade #1056- Delivers a high concentration of Oleoresin Capsicum (OC) in a powerful mist. The grenade is designed for indoor use in confined areas and once deployed, inflames the mucus membranes and exposed skin. The incapacitating effect of the OC vapor on the subject is dramatic with minimal decontamination needed.
7.b
Packet Pg. 119
Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) Removing the subject from the affected area to fresh air will resolve respiratory effects within minutes. Cost $215, Quantity 5
7. Defense Technology Ferret 40mm Liquid barricade Penetrator CS #2262- The Ferret 40mm round is a frangible projectile filled with chemical agent. It is designed to deliver chemical agents in a barricade situation from a 40mm launcher. Spin stabilization from barrel rifling affords maximum stand-off distance of 50 meters and accuracy for safety. The Ferret 40mm round is non-burning and suitable for indoor use. Cost $735, Quantity 34
8. Defense Technology 40mm Direct Impact CS Powder #6322- The 40 mm Direct Impact CS munition is a point-of-aim, point-of-impact direct-fire round.
Can be used to incapacitate a single subject or crowd control. The CS powder combines blunt trauma with the effects of an irritant powder. The lightweight, high-speed projectile consists of a plastic body and a crushable foam nose. Effective range of 5 feet – 120 feet. Cost $950, Quantity 50
9. Combined Tactical Systems LC5 40mm Launching Cup- Cups that attach to 12 gauge less lethal shotgun which allows officers to launch canisters of chemical agents or smoke. The LC5 40mm launching cups are designed for the 5200 series grenades. The cups can be attached to virtually any 12ga shotgun and the munition launched with our Defense Technology Muzzle Bangs/Launching Cartridge #1210. Cost $550, Quantity 2
10. Defense Technology Muzzle Bangs/Launching Cartridge #1210- This cartridge incorporates an opaque shell and utilizes black powder as the propellant. It has the ability to be used alone as a muzzle bang for crowd management or for propelling grenades when using the CTS LC5 Launching Cup. Cost $313 Quantity 50
b. Purpose:
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include, but are not limited to:
1. Self-destructive, dangerous and/or combative individuals.
2. Riot/crowd control and civil unrest incidents
3. Circumstances where a tactical advantage can be obtained.
4. Potentially vicious animals.
5. Training exercises or approved demonstrations.
c. Authorized Use:
Only officers who have received POST certification in the use of chemical agents are authorized to use or supervise the use of chemical agents. All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 300 – Use of Force, CPD Police 308 – Control Devices and Techniques, CPD Policy 408 – Crisis Response Unit, CPD Policy 414 – Hostage and Barricade Incidents. d. Expected Lifespan:
5 years
e. Fiscal Impact:
#1072 – estimated between $0 and $140 annually
#1032 – estimated between $0 and $540 annually
#5230B – estimated between $0 and $360 annually
#56854 – estimated between $0 and $215 annually
#1056 – estimated between $0 and $215 annually
#2262 – estimated between $0 and $735 annually
#6322 – estimated between $0 and $950 annually
7.b
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance) LC5 launching cup $0 (no expiration)
#1210 – estimated between $0 and $313 annually
13. Projectile Launch platforms and associated munitions (Category 14) a. Description, quantity, capabilities, and purchase cost:
The 40MM less-Lethal launcher is a single shot launcher, which allows the Officer to assess after every spent munition. The Less-Lethal launcher does not have an expiration and will need to be serviced or replaced when the launcher fails or breaks. The 40MM munition is a Direct Impact Spin Stabilized Smokeless Sponge Munition.
1. Defense Technology 40mm Single Shot Launcher. #1325- The 40mm Single Launcher is a tactical single-shot launcher that features a fixed butt stock and a forend grip. Cost $3000, Quantity 3
2. Defense Technology 40mm Single Shot Launcher #1327- The 40mm Single Launcher is a tactical single-shot launcher that features a folding stock, 12” Picatinny rails (top and bottom) with front and rear pop-up adjustable sights, and a forend grip. Cost $2000, Quantity 2
3. The Defense Technology Exact Impact Sponge #6325 munition is a less lethal 40mm lightweight plastic body and foam nose projectile. The 30 gram foam projectile delivers 120 ft/lbs. of energy on impact. The 40mm Exact Impact Sponge round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 131 feet from target. Cost: $1,900, quantity: 100 b. Purpose:
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use:
By officers who have completed department training. Situations for use of the less lethal weapon systems may include, but are not limited to:
1. Self-destructive, dangerous and/or combative individuals.
2. Riot/crowd control and civil unrest incidents.
3. Circumstances where a tactical advantage can be obtained.
4. Potentially vicious animals.
5. Training exercises or approved demonstrations.
All other applicable CPD policies remain in effect, to include, but not limited to, CPD Policy 300 – Use of Force.
d. Expected Lifespan:
40mm Launchers: No expiration
40mm Sponge Round: 5 years
e. Fiscal Impact:
40mm Launcher: estimated between $0 and $5,000 annually 40mm Sponge Round: estimated between $0 and $1,900 annually
7.b
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Attachment: Exhibit B CPD Policy 709 and Inventory [Revision 1] (AB 481 Military Equipment Policy Ordinance)
City
Council
Report
TITLE: Approval of Fiscal Year 2023 Schedule of Fees and Charges (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a Resolution approving the Fiscal Year (FY) 2023 Schedule of Fees and Charges, effective July 1, 2022.
BACKGROUND
The City's financial policies require that fees and charges for services be reviewed and updated annually to ensure that they keep pa ce with the changes in the cost of providing related services and/or changes in methods or levels of service delivery. For any changes to fees which are not development -related, such changes can be effective the day after City Council approval. However, fo r development -related fees, the California Government Code (GC) requires a 60 -day period between approval of the resolution and implementation of the fee. Because the City's proposed Fiscal Year (FY) 2023 Master Fee Schedule contains increases to development-related fees, staff recommends an effective date of July 1, 2022 for all fees contained within the Master Fee Schedule (Attachment B) and to be approved by resolution ( Attachment A). This also coincides with the start of the next fiscal year, FY 2023.
The City has a User Fee and Cost Recovery Policy (Council Policy 2.6) (Attachment C) that identifies criteria to be utilized in preparing the annual Master Fee Schedule and recommendations for new fees. Each year, in conjunction with development of the annual operating budget, staff reviews the costs of providing fee -related services including overhead. The policy addresses desired levels of cost recovery that are used as a basis for setting fees. Furthermore, this data is useful for substantiating overhead rates and factors for state and federal grants.
The City last performed a comprehensive cost allocation plan and user fee update in FY 2019. This enabled the City to recover a greater proportion of the costs of providing services, consistent with the cost recovery policy. The City also completed a review and update of fire prevention fees in FY 2020 to coincide with fire prevention service level increases that commenced July 2019. Per best financial practices, it is recommended that a comprehensive cost allocation plan and user fee study be prepared every 3 to 5 years as the structure of costs and operations change over time . Thus, staff recommends that a new comprehensive cost allocation plan and user fee study be Item: 8
Category: PUBLIC HEARINGS AND
INTRODUCTION OF
ORDINANCES
Meeting Date: April 19, 2022
8 Packet Pg. 122
FY 2023 Schedule of Fees and Charges Page 2 of 5
prepared no later than FY 2024 and has added this as a Proposed Department Workplan item for FY 2023 . In the interim, it is common , acceptable, and justifiable to adjust fees by the annual change in the Consumer Price Index (CPI) so as to account for inflation. At the time of the FY 202 2 update, most fees were increased by a 1.72% change in the CPI. Due to the COVID -19 pandemic and its severe financial impacts on the Campbell community, Council chose not to increase fees in FY 2021. For reference, FY 2021 fees could have been increased by a 3.31 % change in the CPI if Council had chosen to adjust fees in FY 2021.
DISCUSSION
During the intervening periods between performing a full cost study and user fee analysis, the City generally assumes the relationships between the costs and user fees remain consistent and that fees are then adjusted based on changes in actual costs such as salary and benefits or by an inflationary index such as CPI. The cost allocation and fee study data is the baseline used to adjust fees in intervening years while also taking into consideration other factors such as percentage increases, appropriate subsidy levels , and comparative fee data. Attachment B of this report includes a schedule that compares the proposed fees for FY 202 3 with the existing fees for FY 2022. Becaus e this is an interim year between comprehensive studies, most existing fees are recommended to increase by 3.21%. This represents the prior year annual change from calendar year 2021 to 2022 in the San Francisco -Oakland-Hayward All Urban Consumers Price In dex (CPI-U). Exceptions are normally made for fees set by statutory limit and those based on a per square foot or similar ratios. In addition, fees in the following departments or categories are recommended to be adjusted using a method other than CPI. All recommended fee changes are shown in red in Attachment B. Any modifications that deviate from the recommended CPI increase are also highlighted in yellow. These are explained in more detail below and may include fee title changes for clarification, operational, or other purposes.
COMMUNITY DEVELOPMENT
Most all fees for the Community Development Department are recommended to increase by a 3.21% CPI adjustment. However, staff is also recommending the cleanup of several fee titles and rates to better refl ect the nature of current required activity, staff time spent , and a General Plan Amendment per the Pruneyard Master Use Permit (MUP). Building fees have also been modified to better meet industry best practice , reflect State law (where applicable), and a llow for clearer set up of fees within the City’s building permitting software. For the latter, fee rates are not changing, but the formula is stated differently to reflect how the fees are set up within the City’s building permitting software. All Commun ity Development rate changes are shown on pages 3 to 9 of Attachment B. Staff believes these fees are reasonable , justifiable, and consistent with the City’s User Fee and Cost Recovery Policy.
PUBLIC WORKS
Most all fees for the Public Works Department are recommended to increase by a
3.21% CPI adjustment. However, staff is recommending that Parking Permit Fees 8 Packet Pg. 123
FY 2023 Schedule of Fees and Charges Page 3 of 5
increase by a slightly higher 14.29% amount ($35 to $40) since there have been no fee increases to parking permits since 2017. If there had been CPI increase over that span, the parking permit fee would be closer to $45 . The c osts of fabricating signage, installing posts/signage, and monitoring the program have all increased over that time and the current recommended fee increase is reasonable, justifiable, and consistent with the City’s User Fee and Cost Recovery Policy , but still below what i t could have been had CPI increases been put in place since 2017.
Additionally, staff is recommending an 11.64% increase to Park In-Lieu fees. On November 5, 2019, after discussion concerning the adoption of a newly prepared 2019 Park Fee Study 1, and the resulting park fee increases, the Campbell City Council decided to implement the new fees recommended at that time in a phased approach.
Although the fee study concluded that a reasonable land value for the basis of park fees to be $3,721,873 per acre, Council was concerned that it represented too significant of an increase at one time, and adopted a land valuation of $3,000,000 per acre to be used as the basis of the fee increase. Since that time, the park fees have only been increased once, in July 2021 , as part of the annual fee schedule update. The park fees are currently based on a land value of $3,036,829 per acre. Given the increase in land value and park construction costs, staff is recommending that the updated park fees be based on a land value of $3,400,000, representing an increase of approximately 12% over the current fees. This land valuation is still over $300,000 below the valuation justified in t he 2019 study. Consistent with the approach taken in the 2019 fee update, the park fee for Accessory Dwellin g Units (ADU) would continue to be adjusted only by CPI. This is reflected in Table 1 below:
Table 1 – Recommended Park-In Lieu Fee Modifications
Unit Type Current Fee Proposed Fee CPI (3.21%)
Only
Fee Study
Single-family $24,902 $27,800 $25,701 $30,350
Multi-family $17,669 $19,720 $18,236 $21,539
Accessory (ADU) $7,905 $8,159 $8,159
FIRE
When fire prevention fees were adjusted for FY 2020, a c omprehensive cost of service analysis was conducted . G enerally, for services that recovered less than 50% of the cost of service, the City recalibrated fees in FY 2020 to recover at least 50% of the cost of service. And generally, for services that recover ed more than 50% of the cost of service (but less than 100%), the City increased cost recovery incrementally in FY 2020 by 5% to 10% per fee category. However, as with all City fees, fire prevention fees were not adjusted in FY 2021. Nevertheless, all fire prevention fees that recover ed less than 100% were increased by 5% cost recovery in addition to a 1.72% CPI increase in FY 2022 to account for inflation and to make progress towards full cost recovery . T hus, staff recommends another 5% cost recovery increase to fire prevention fees in addition to a 3.21% CPI increase in FY 2023 to make continued progress towards full cost
1 The 2019 Park Fee Study https://www.campbellca.gov/DocumentCenter/View/16237 8 Packet Pg. 124
FY 2023 Schedule of Fees and Charges Page 4 of 5
recovery. The comprehensive cost of service analysis conducted for FY 2020 has been adjusted to reflect this recommendation and is shown as Attachment D.
RECREATION AND COMMUNITY SERVICES
Recreation and Community Services (RCS) fees underwent significant changes in FY 2021 to make them easier to understand for patrons and to effectively align with configuration of RCS’ newly implemented software system. In FY 2022, the focus of RCS fee changes was to implement a more standardized approach when setting fees that could be easily carried forward in the coming years , be better understood by staff and patrons, and be further aligned with RCS’ new software system. In FY 2023, RCS staff is limiting their fee modifications recommendations, applying a 3.21% CPI increase to some, but not all fees, and modifying, eliminating, or adding a few minor fees to improve clarity and ensure that cost recovery is better achieved when appropriate.
Consistent with changes and increases to picnic fees at John D. Morgan Park, staff is also recommending slight fee increases to picnic rates at Edith Morley Park; above a
3.21% CPI increase. Staff believes th at all RCS fee modification recommendations contained in Attachment B are reasonable, justifiable, consistent with the City’s User Fee and Cost Recovery Polic y, and comparable to market rates charged by other local recreation agencies.
COMMUNITY GARDEN PLOT RENTAL FEES
Due to significant increases in water utility costs to maintain the Community Garden, staff recommends a 5% increase in FY 202 3 instead of the standard 3.21% CPI adjustment for other fees . This will ensure that participants pay their fair share of Cit y costs to rent a Community Garden plot. However, staff also notes that fees are still only increasing by $2 per year for a 100 square foot lot and by $ 4 per year for a 200 square foot lot.
ADMINISTRATION FEES
Most all fees for Administration are recomme nded to increase by a 3.21% CPI adjustment. However, staff recommends the elimination of Business License Listing fees as these listings as they duplicative of photocopying fees . Staff time required to generate the reports is also minimal and will be easier to generate once the City installs the recently approved business license software system. In addition, staff also recommends decreasing the Transaction Processing Fee for credit card payments from
4.00% down to 3.36%. This will better align to updated c redit card fees charged to the City and also encourage patrons to pay by credit card online as opposed to cash in person; thereby better utilizing several recently installed or to be installed City software systems and increasing efficiencies.
FISCAL IMPACT
The fiscal impact of approving the proposed resolution with a CPI increase of 3.21% for most fees as shown in Attachment B is approximately $250,000 in FY 2023. Subject to Council approval of recommended fee modifications, staff will incorporate these changes into revenue estimates for the FY 2023 Proposed Operating Budget. 8 Packet Pg. 125
FY 2023 Schedule of Fees and Charges Page 5 of 5
ALTERNATIVES
1. Rather than increasing the cost recovery for fire prevention fees by 5%, approve increased cost recovery for fire prevention fees by 10%.
2. Do not approve any fee adjustments for FY 2022.
3. Provide other direction to staff.
Prepared by:
Will Fuentes, Finance Director
Approved by:
Brian Loventhal, City Manager
Attachment:
a. FY 2023 User Fee Resolution
b. Comparative User Fee Schedule FY 2023
c. User Fee and Cost Recovery Policy
d. Cost of Service Model - Fire Only (FY 2023)
8 Packet Pg. 126
RESOLUTION NO. ________________
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CAMPBELL ADOPTING THE FY 2023 SCHEDULE OF
FEES AND CHARGES TO BE EFFECTIVE JULY 1, 2022
WHEREAS, the City of Campbell Financial Policies require an annual evaluation of the Schedule of Fees and Charges to ensure that recovery of the cost of providing services is recovered where appropriate; and
WHEREAS, there has been presented to the City Council o f the City of Campbell an updated Schedule of Fees and Charges for Fiscal Year (FY) 2023; and
WHEREAS, all of the required legal notices have been published pursuant to Government Code; and
WHEREAS, the City Council of the City of Campbell hereby adopts the attached updated Schedule of Fees and Charges to be paid to the City of Campbell by all persons desiring to obtain those items or services contained in the attached Master Fee Schedule effective July 1, 2022; and
WHEREAS, the updated Schedule of Fees and Charges includes a 3.21% Consumer Price Index (CPI) increase to rates to start FY 202 3, with a few exceptions for fees set by statutory limit, those based on a per square foot or similar ratios, and fire prevention, planning, engineering, in-lieu, community garden, credit card, and recreation fees; and
WHEREAS, fees for services provided by the City do not exceed the reasonably anticipated costs of providing those services;
NOW, THEREFORE, BE IT RESOLVED that the attached schedule of fees and charges be adopted and that this Resolution and the fee schedule be made an addendum to the City Council Policy Manual.
PASSED AND ADOPTED this ________ day of ________, 2022, by the following roll call vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
APPROVED:
__________________________
Paul Resnikoff, Mayor
ATTEST:
8.a
Packet Pg. 127
Attachment: FY 2023 User Fee Resolution (FY 2023 Schedule of Fees and Charges)
_____________________________
Dusty Christopherson, City Clerk
8.a
Packet Pg. 128
Attachment: FY 2023 User Fee Resolution (FY 2023 Schedule of Fees and Charges) Master Fee Schedule
Effective July 1, 2022
8.b
Packet Pg. 129
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) Services / Activities / Subject Matter Page
PLANNING FEES 3
BUILDING INSPECTION DIVISION FEES 8
CODE ENFORCEMENT HOURLY BILLING FEES 9
PUBLIC WORKS ENGINEERING AND ENCROACHMENT PERMIT FEES 10 IN‐LIEU/IMPACT/MITIGATION FEES 14
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS 15 EQUIPMENT USE RATES 17
FIRE FEES 18
POLICE FEES 22
PARKING CITATION FINES 25
COMMUNITY CENTER BUILDING USE FEES 27
AINSLEY HOUSE / MUSEUM FEES 31
PICNIC AREAS AND FACILITIES FEES 34
PARK FACILITY FEES 35
HERITAGE THEATRE USE FEES 37
OTHER RECREATION FACILITY FEES / PRESERVATION & ENHANCEMENT FEES 42
DOWNTOWN
EVENT FEES 43
WATER TOWER LIGHTING REQUEST FEES 44
COMMUNITY GARDEN FEES 45
ELECTRIC VEHICLE PARKING RATES 46
SMALL CELL WIRELESS FACILITIES FEES 47
ADMINISTRATIVE FEES 48
City of Campbell
MASTER FEE SCHEDULE
8.b
Packet Pg. 130
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
CEQA / Environmental Review
1 Categorical Exemption Environmental Determination $232 $240 2 Negative Declaration (ND) $8,283 $8,549
3 MND/EIR Addendum Fee $1,035 (5 hours of
staff time at
$207/hour)
$1,070
4 Mitigated Negative Declaration (MND) $13,253 $13,679 5 Environmental Impact Report (EIR) Review Pass‐through + 20% Admin Fee
Pass‐through + 20%
Admin Fee
Condition Monitoring
6 Condition Monitoring Fee (Major Projects) $4,000 $4,280 Consultant Report Review
7 Consultant Report Review Pass‐through + 20%
Admin Fee
Pass‐through + 20%
Admin Fee
Density Bonus Projects
8 Density Bonus Application ‐ No Concessions/Waivers $4,970 $5,130 9 Density Bonus Application ‐ With a Concession(s)/Waiver(s) $5,986 Housing Agreements
10 Affordable Housing Agreement Preparation Fee $1,035 (5 hours of staff time at
$207/hour)
$2,000 deposit billed
against Housing
Administrator
invoicing
11 Covenants, Conditions & Restrictions (CC&R) Review Fee $1,500 deposit billed against City Attorney
invoicing
$2,000 deposit billed
against City Attorney
invoicing
Development Agreement
12 Development Agreement T&M; $8,000 Deposit T&M; $8,000 Deposit 13 Amendment to Development Agreement T&M; $5,000 Deposit T&M; $5,000 Deposit Eligible Facility Request Wireless Telecommunication Facilities [e] 14 Eligible Facility Request Zoning (EFR) Clearance Permit Filing Fee $1,450 $1,496 15 Administrative Site and Architectural Review Permit (stealth) $2,750 16 Conditional Use Permit (non‐stealth) $6,412
Extension of Time
17 Extension ‐ Administrative $1,035 $1,069 [a]
18 Extension ‐ Planning Commission / City Council $3,313 $3,420 [a] Fence Exception
19 Fence Exception ‐ Rear/Interior Side Yard $538 $556 20 Fence Exception ‐ Front Yard and Street Side $808 $834 General Plan / Zoning Map Amendment
21 General Plan Amendment ‐ Authorization to Proceed $3,313 See Pre‐Application fees
22 General
Plan Map Amendment $13,253 $13,679
23 Zoning Code Text Amendment $15,531 $16,030
24 Zone Map Change $9,940 $10,259
25 General Plan Policy Amendment $15,531 $16,030
Activity Description
3 8.b
Packet Pg. 131
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description Historic Preservation
26 Mills Act Application $1,553 $1,603
27 Tier 1 ‐ Historic Resource Alteration Permit Preservation Board Application [Admin, PC, CC]
$1,035
a) Single‐Family Residential = Exterior Alterations $535 b) Single‐Family Residential ‐ Additions $1,069
c) Commercial ‐ Exterior Alterations and/or Additions $1,712 28 Tier 2 ‐ Historic Resource Alteration Permit Preservation Board Application [Significant Change]
$1,657 $1,710
29 Historic Resource Inventory (HRI) Designation Recission $2,485 $2,565 30 Historic Resource Inventory (HRI) Designation $0
Mailing Noticing
31 Mailing / Noticing $269 $278
Map
32 Tentative Parcel Map
a) Tentative Parcel Map $7,455 $7,694
b) Tentative Parcel Map Modification $4,970 $5,130
33 Tentative Subdivision Map
a) Tentative Subdivision Map $9,940 $10,259
b) Tentative Subdivision Map Modification $4,970 $5,130 Outdoor Seating ‐ Downtown
34 Outdoor Seating and Display Permit ‐ No Alcohol $331 $342 35 Outdoor Seating and Display Permit ‐ With Alcohol $580 $598 Parking Modifications
36 Parking
Modifications ‐ Project Related $1,450 $1,496
37 Parking Modifications ‐ Stand Alone $2,071 $2,137
Planned Development Permit
38 Administrative
a) Single Family Residential ‐ New House $1,924
b) Single Family Residential ‐ Addition/Remodel $1,496
ac) Change of Use $2,407 $2,485
bd) All Others ‐ Commercial Additions/Remodels $3,727 $3,847 39 City Council
a) 0 ‐ 1 Acre $12,425 $12,824
b) 1 ‐ 5 Acres $16,566 $17,099
c) 5+ Acres $20,708 $21,373
40 Modification
a) Minor Modification Change to Conditions of Approval $4,970 $5,130 b) Major Modification Change in Design, Architecture, Etc. $7,041 $7,267 Pre‐Application Fee
41 Pre ‐Application ‐ Mandatory / PC Review $4,556 $4,702 42 Pre‐Application ‐ CC Authorization to Proceed with GP Amendment $3,420 43 Pre‐Application ‐ SB‐330 (Housing Crisis Act of 2019) $5,772 Reasonable Accommodation
44 Reasonable Accommodation $3,106 $3,206
4 8.b
Packet Pg. 132
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description Signs
45 Sign Permit
a) Temporary Sign $78 $80
b) Administrative Sign Permit $471 $486
i) Each additional sign (same permit) $104 $107
c) Planning Commission Sign Permit $2,019 $2,084
i) Each additional sign (same permit) $414 $427
d) City Council Sign Permit $2,951 $3,046
i) Each additional sign (same permit) $414 $427
46 Master Sign Plan (MSP)
a) Administrative MSP $2,019 $2,084
b) Planning Commission MSP $3,230 $3,334
c) City Council MSP $4,659 $4,809
Site and Architecture Review
47 Residential
a)
Administrative $1,864 $1,864
i) New House (each) $1,924
ii) Addition/Remodel $1,496
iii) Modification 50% of current fee
b) Expedited $2,485 $2,485
cb) Planning Commission
i) Per House $3,313 $3,420
ii) Minor Modification to Side Yard Setback / FAR Increase $3,727 $3,847 d) iii) Modification $1,750 50% of current fee
c) SB‐9 Zoning Clearance Application
i) Zoning Clearance Only $1,864
ii) Zoning Clearance with Urban Lot Split $2,278
iii) Zoning Clearance with Exception Request $2,485
iv) Zoning Clearance w/ Urban Lot Split and Exception Request $2,899 48 Non‐Residential
a) 1 ‐ 5,000 SF Building $6,627 $6,839
b) 5,001 ‐ 10,000 SF Building $8,283 $8,549
c) Building Over 10,000 SF $9,940 $10,259
d) Modification or Exterior Alteration $3,727 $3,847
e) Wireless Administrative $2,750 $2,750 [e]
Tree Removal Permit
49 Tree Removal Permit ‐ ALL
a) Dead Tree $0 $0
50 Tree Removal Permit ‐ SFR
a) Tree Removal Permit ‐ SFR $0 $0
i) Each Additional Tree (Same Permit) $0 $0
51 Tree Removal Permit ‐ Non‐SFR
a) Tree Removal Permit ‐ Non‐SFR $249 $256
i) Each Additional Tree (Same Permit) $78 $80
52 Tree Removal Permit ‐In‐Lieu Fee
a) 24‐inch Box Equivalent (per tree) $600
b)
36‐inch Box Equivalent (per tree) $2,000
5 8.b
Packet Pg. 133
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description Use Permit
53 Conditional Use Permit
a) Single Use Determination $4,142 $4,275
i) Additional Determinations (each additional) $1,035 $1,069 per determination [b] ii) with Site and Architectural Review required see site and arch review fees
see site and arch
review fees
[b]
b) Modification 50% of current fee 50% of current fee
c) Wireless Communications Facility $6,212 $6,212 [e]
54 Temporary Use Permit
a) Non‐Profit Organization with 501(c)(3) Federal Income Tax Status $497 $513 b) All Others $1,657 $1,710
55 Master Use Permit
a) Zoning Clearance Fees
i) Sign $414 $414
a) Each additional sign (same permit) $104 $104
ii) Special Event Closure $725 $748
iii) Outdoor Seating $725 $748
b) Application Fees
i) Architectural Modification (AM) $4,970 $5,130
ii) Conditional Use Authorization (CUA) $2,381 $2,458
iii) Modification to an approved AM/CUA or Sign‐related AM 50% of current fee c) Amendment $16,030
Variance / Exception
56 Variance ‐ Residential $4,142 $4,275
57 Variance Modification ‐ Residential 50% of current fee 50% of current fee 58 Variance ‐ Non‐Residential $4,142 $4,275
59 Variance Modification ‐ Non‐Residential 50% of current fee 50% of current fee 60 Winchester Master Plan Exception $4,142 $4,275
Zoning Clearance
61 Business License
a) Use & Occupancy: Non‐Residential $67 $214
b) Home Occupation Permit $67 $69
62 Post Entitlement Plan Check
a) Single‐Family Residential
a) i) Ministerial Review Projects $79 $82
b) ii) Administrative . Decision $311 $321
c) iii) Single‐Family Residential PC/CC (public hearing) $388 $401 db) Mixed‐Use $1,657 $2,568
ec) Multi‐Family Residential
i) Up to 5 units $932 $962
ii) Up to 6‐15 units $1,657 $1,710
iii) 16+ units $2,485 $2,565
iv) Tenant Improvement $311 $311
6 8.b
Packet Pg. 134
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description f)Non‐Residential
i) 1 ‐ 5,000 SF Building $932 $962
ii) 5,001 ‐ 10,000 SF Building $1,657 $1,710
iii) Building Over 10,000 SF $2,485 $2,565
iv) Tenant Improvement (no CUP/Admin P‐D) $322
v) Tenant Improvement (with a CUP/Admin P‐D) $536
vi) Ministerial Review $82
Zoning Letters
63 Zoning Letter ‐ Basic Property Information $414 $427 64 Zoning Letter ‐ Basic Property Information with additional research required $828 $855 65 Flood Letter ‐ Confirmation of Flood Hazard Zone $214 Other
Fees
66 Technology Enhancement Fee 2.00% 2.00% % of permit fee 67 Appeals
a) Appeal to Planning Commission $200 $200
b) Appeal to City Council $200 $200
68 Cash Deposit Preparation $207 $214
69 Deed Restriction Preparation $207 $214
70 Document Imaging / Reproduction of Microfiche
a) Plan Sheet $2 $2
b) 8.5" x 11" or 11" x 17" $0.63 $0.65
71 Excess Plan Review $207 $214 per hour [c]
72 Hourly Rate for Planning Services
a) Standard Hourly Rate $207 $214 per
hour [d]
b) Overtime Rate $259 $267 per hour [d]
Notes:
[a] Or 50% of current application fee, whichever is less. [b] Fee is additive to base fee for single use determination (i.e. single use determination fee, plus site and architecture fee) [e] Wireless fees moved to their own section.
* If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees, the Community Development Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates. ** The City will pass‐through to the applicant other agency fees applicable to the project (e.g. Dept. of Fish & Wildlife fees and County recording fees.) [c] Base fees assume up to three plan checks and initial inspection and one re‐inspection. The City will bill hourly for additional plan review and inspections required. [d] Hourly rate applies for deposit‐based billings, code enforcement inspections, missed/excess Inspections, re‐inspections 7 8.b
Packet Pg. 135
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
BUILDING INSPECTION DIVISION FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
1 Address Change or Addition (per Address) $183 $189
2 Building Permit (Minimum Fee) $112 $116
3 Building Permit Fees (Valuations up to $500,000) 2.00% 2.00% of valuation 4 Building Permit Fees (Valuations greater than $500,000) 1.66% 1.66% of valuation 5S u b Trade Permits (Base Fee) $112 $116
6S u b Trade Permits (Plumb. Elect. Mech. / per permit) $43 $45 7S u b Trades greater than 1,500 SF (per SF) $0. 072 $0.074 per SF 8P l a n Check Fee 33% 33% % of bldg of permit fee
9 Title 24 Plan Check Fee Plan Check T‐24 Energy 20% 20% of plan check fee 10 Plan Check Fire 20% V x .0016 of valuation (V)
11 General Plan Maintenance Fee 8% V x .0016 % of bldg of permit fee of valuation (V)
12 Technology Enhancement Fee 2% V x .0004 % of bldg of permit fee of valuation (V)
13 Construction License Tax (per CMC 3.40) $0.50 $0.50 per SF 14 State Seismic Fee ‐ Residential $0.00013 ((V ‐ 3850) x .00013) per $ of valuation (V) [a] 15 State Seismic Fee ‐ Commercial $0.00028 ((V ‐ 3850) x .00028) per $ of valuation (V) [a] 16 SB 1473 CA Building Standards and Training Fee $1 $3 per $25K valuation [b] Imaging Fee ‐ Plan Sheet $2 $2
Imaging Fee ‐ 8.5" x 11" or 11" x 17" $0.60 $0.60
17 NPDES Inspection Fee (Storm Water) $72 $74
18 Permit and Address Records Search (Copy Costs ‐ Minimum) $25 $189 per hour 19 Demolition of Structure Permit Fee $296 $1,081
20 Added Plan Check Fee (Mid Job Plan Changes Revisions ‐ One Hour Minimum)
$183 $189 per hour
21 Excess Plan Review $183 $189 per hour [c]
22 Other Inspections (Hourly Rate ‐ Two Hour Minimum) $183 $189 per hour 23 Missed/Excess Inspections, Re‐inspection Fee (must be paid before inspection)
$183 $189 per hour [c]
24 Work Without Permit Investigation Fee (Stop Work) Building Without Permit (BWOP, Stop Work)
2x Permit Fee 2x Permit Fee per hour and bldg
permit fee
[d]
25 Training and Education Fee V x .0002 of valuation (V) [e] Notes:
[a] Fee established by State.
[b] Fee established by State; $1 minimum fee.
Activity Description
* If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees, the Community Development Director may at his/her discretion collect a deposit for the e stimated staff time costs to process the application based on hourly rates. [e] Provides funding for mandatory training and education for plan check and inspection for code compliance. [c] Base fees assume up to three plan checks and initial inspection and one re‐inspection. The City will bill hourly for additional plan re view and inspections required. [d] Fee may be reduced under the direction of the Building Official if a permit application is submitted within a specified deadline. 8 8.b
Packet Pg. 136
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
CODE ENFORCEMENT HOURLY BILLING FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
Code Enforcement Re‐Inspection Fees
1 Code Enforcement Personnel $175 $181 per hour
2 Building Inspection Personnel $183 $189 per hour
3 Planning Personnel $207 $214 per hour
4 Public Works Engineering Personnel $234 $241 per hour Activity Description
9 8.b
Packet Pg. 137
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
Encroachment Permit / Improvement Permit Fees
1 Utility/Fiber
a) Application Fee $584 $602 per application
b) Plan Check and Inspection Fee
i) Minimum Fee $584 $602 per project [a]
ii) Conduits/Pipelines (per lineal foot of trench)
a) Up to first 500 LF of trench $3.73 $3.85 per LF [a]
b) Portion Greater than 500 LF $1.87 $1.93 per LF [a]
iii) Manholes/Vaults/Utility Structures/Concrete Pads (Excluding Pull Boxes)
$233 $241 each [a]
iv) Pole Set or Removal (permit required) $233 $241 each [a] 2 Storage
Container
a) Application Fee $185 $191 per application
b) Plan Check and Inspection Fee $0 $0
3 Construction Dumpster
a) Application Fee $0 $0 per application
b) Plan Check and Inspection Fee $0 $0
4 Street Tree Planting / Removal Permit
a) Application Fee $0 $0 per application
b) Faithful Performance Security (refundable) $500 $500 per tree [b] c) Plan Check and Inspection Fee $0 $0
5 Homeowner Occupied R‐1
a) Application Fee $238 $245 per
application [c]
b) Faithful Performance Security (refundable) $2,500 $2,500 [b] c) Plan Check and Inspection Fee $0 $0 per permit [c]
6 All Other (Including Public Improvements and Private Street Improvements) a) Application Fee $584 $602 per application
b) Deposit and Faithful Performance Security (Refundable) i) Plan Check Deposit 2%; $500 min. 2%; $500 min. % of Eng. cost est. [d] ii) Faithful Performance Security 100% of Eng. Est. 100% of Eng. Est. % of Eng. cost est. [b] iii) Labor and Materials Security 100% of Eng. Est. 100% of Eng. Est. % of Eng. cost est. [b] iv) Warranty Security 25% of Eng. Est. 25% of Eng. Est. % of Eng. cost est. [e] c) Plan Check and Inspection Fee
i) Engineer's Estimate ‐ for first $250,000
a) Minimum Fee $3,736 $3,856 [f]
b)
Percent of Engineer's Estimate 14% 14% % of Eng. cost est. [f] ii) Engineer's Estimate ‐ for next $250,000
a) Base Fee $35,000 $35,000
b) plus, Percent of Engineer's Estimate > $250,000 8% 8% % of Eng. cost est. iii) Engineer's Estimate ‐ for amount exceeding $500,000 a) Base Fee $55,000 $55,000
b) plus, Percent of Engineer's Estimate > $500,000 7% 7% % of Eng. cost est.
Activity Description
10 8.b
Packet Pg. 138
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description Agreement for Private Improvements in Public Right‐of‐Way 7 Agreement for Private Improvements in Public Right‐of‐Way $174 $180 each Traffic / Parking Related Fees
8 Oversize Load Permit
a) One Day $16 $16 per day
b) Annual $90 $90 per year
9 Parking Permit Fee $35 $40 each
10 Traffic Control Plan Review
a) Minor (Lane Closures) $233 $241
b) Major (Detours) $934 $964
11 No Parking Signs $1 $1 per sign
12 Traffic Signal Timing Information $233 $241 per hour Mapping Fees
13 Final Map
a) Parcel Map (4 lots or less) $5,604 $5,784
b) Tract Map (5 or more lots)
i) Base Fee $7,005 $7,230
ii) Plus, Per Lot Fee $117 $121 per lot
14 Certificate of Compliance / Certificate of Correction a) Certificate of Compliance $2,335 $2,410
b) Certificate of Correction $817 $843
15 Lot Line Adjustment / Parcel Merger
a) Lot Line Adjustment $3,502 $3,615
b) Parcel Merger $3,502 $3,615
16 Monumentation
Deposit
a) Monumentation Deposit (Refundable) 100% of Survey Cost Est.
100% of Survey Cost
Est.
% of survey cost est. [g]
17 Vacation of Public Streets and Easements or Irrevocable Offers to Dedicate a) Summary $3,736 $3,856
b) All Others $233 $241 T&M, per hour
18 Street / Easement Dedications
a) Homeowner Occupied R‐1$ 0 $0
b) All Others $1,167 $1,205
19 Assessment Segregation or Reapportionment
a) Assessment Segregation or Reapportionment pass‐
through + 20%
admin fee
pass‐through + 20%
admin fee
11 8.b
Packet Pg. 139
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description Grading and Drainage Plan Review
20 Grading and Drainage Plan Review
a) Site < 10,000 SF (gross site area) $1,401 $1,446
b) Site ≥ 10,000 SF and < .5 Acre (gross site area) $1,868 $1,928 c) Site ≥ .5 Acre (gross site area)
i) First Acre $2,335 $2,410
ii) Each Additional Acre $467 $482 per acre
NPDES / Stormwater Treatment Features Review and Inspection 21 NPDES Review / Inspection Fee (C3 Requirements)
a) For Projects Not Required to Submit Numeric Sizing $467 $482 b) For Projects Required to Submit Numeric Sizing
i) Impervious Area up to 1 Acre $1,401 $1,446 [h]
ii) Impervious Area Over 1 Acre
a) First Acre $1,868 $1,928 [h]
b) Each Additional Acre $467 $482 [h]
c) For Each Add'l Treatment Facility (First Two Included in Base Fee) $467 $482 each d)
Pervious Pavement / Concrete / Asphalt
i) First 5,000 SF $2,335 $2,410
ii) Each Additional 2,500 SF $700 $723
e) For Projects Sent to Consultant Review pass‐through + 20% admin fee
pass‐through + 20%
admin fee
22 Stormwater Treatment Features Operations & Maintenance Inspection $291 $300 Engineering Maps, Plans, and Project Specifications
23 Engineering Maps and Plans
a) Aerial Map/Plan/Plot (24" x 36") $37 $38
b) Map Research Fee $37 $38
24 Project Plans and Specifications
a) General Conditions, Standard Provisions & Details (Per Book) $17 $17 per book b) General Conditions, Standard Provisions & Details (Per Page) $1 $1 per page Other Applicable Fees
25 Technology Enhancement Fee 2.00% 2.00% % of permit fee 26 Document Imaging / Reproduction of Microfiche
a) Plan Sheet $2 $2
b) 8.5" x 11" or 11" x 17" $0.60 $0.60
27 Extension of Time $233 $241 per extension
28 Plan Revision $117 $121 per revision
29 Excess Plan Review $233 $241 per hour [i]
30 Hourly Rate for Services Not Identified in this Schedule, Other Inspection, Missed/Excess Inspections, Re‐inspection Fee
$233 $241 per hour [i]
12 8.b
Packet Pg. 140
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description 31 Appeal
a) Appeal to Parks and Recreation Commission (Tree‐Related Appeals) $200 $200 per appeal b) Appeal to City Council $200 $200 per appeal
c) Appeal to City Council for a bid protest $200 $200 per appeal [j] d) Appeal to City Council for a contractor non‐responsibility determination $200 $200 per appeal [j] 32 Failure to Restore Public Improvements as Required $100 $100 per day 33 Commencing Work Without a Permit or Work Different than Authorized by Permit
2x fees 2x fees double fees
34 Waste Management Compliance Fee $35 $35 per application Notes:
[a] Fee shall be greater of minimum fee or fee calculated based on project specifications. [b] Deposit to be refunded upon completion of work and acceptance by the City. [c] Home owner occupied R‐1 permits only apply for projects with engineer's cost estimate of < $10,000. [d] Deposit to be refunded upon payment of plan check and inspection fees. [e] To be submitted upon completion of construction.
[f] Fee shall be greater of minimum fee or fee calculated based on engineer's cost estimate. [g] Refundable upon installation and verification of all new monuments as shown on subdivision map. [h] For up to two treatment facilities.
[j] Subject to approval of an ordinance, which will be introduced at the May 4, 2021 City Council meeting. * If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees, the Public Works Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates. ** Engineer's cost estimate shall be approved by the City Engineer and shall include all items of work. The construction cost shall be cumulative for each utility permit work related to a single project as determined by the City regardless of the number of permits issued. *** The City will pass‐through to the applicant other agency fees applicable to the project (e.g. County recording fees.) [i] Base fees assume up to three plan checks and initial inspection and one re‐inspection. The City will bill hourly for additional plan review and inspections required. 13 8.b
Packet Pg. 141
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
IN‐LIEU/IMPACT/MITIGATION FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
1 Inclusionary Ordinance In‐Lieu fee
a) Owner Occupied Units $34.50 $34.50 per SF
b) Rental Units $21.50 $21.50 per SF
2 Park In‐Lieu Fee ‐ Unit Type:
a) Single‐family $24,902 $27,800 per unit
b) Multi‐family $17,669 $19,720 per unit
c) Secondary / Accessory Dwelling Unit (750sf or Larger) $7,905 $8,159 per unit (a) d) Junior Accessory Dwelling Unit $0 $0 per unit
3 Storm Drain Area Fees
a) R‐1 Land Use $2,120 $2,120
per acre
b) Multi‐Family Residential Land Use $2,385 $2,385 per acre c) All Other Land Use $2,650 $2,650 per acre
4 Roadway Maintenance Fee 0.32% 0.32% % of bldg permit valuation Notes:
[a] The fee for Accessory Dwelling Units will be calculated per State law but shall not exceed the amount shown.
Activity Description
14 8.b
Packet Pg. 142
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
During Normal Work Hours (i.e. Non‐Overtime)
1 Arborist $154 $159 per hour
2 Assistant Engineer $191 $197 per hour
3 Associate Civil Engineer $195 $201 per hour
4 Building Maintenance Lead Worker $155 $160 per hour
5 Building Maintenance Worker $142 $147 per hour
6 Building Maintenance Supervisor $180 $186 per hour
7 City Engineer $270 $278 per hour
8 Executive Assistant $141 $145 per hour
9 Lighting & Traffic Technician $156 $161 per hour
10 Lighting & Traffic Signals Assistant $121 $125 per hour 11 Lighting & Traffic Signals Supervisor $180 $185 per hour 12 Maintenance
Supervisor $181 $187 per hour
13 Mechanic II $150 $154 per hour
14 Office Assistant $103 $107 per hour
15 Office Specialist $133 $138 per hour
16 Park Maintenance Lead Worker $143 $148 per hour
17 Park Maintenance Supervisor $189 $195 per hour
18 Park Maintenance Worker I n/a n/a per hour
19 Maintenance Worker I $122 $126 per hour
20 Park Maintenance Worker II n/a n/a per hour
21 Maintenance Worker II $131 $135 per hour
22 Public Works Inspector $186 $192 per hour
23 Senior Civil Engineer $233 $241 per hour
24 Senior
Public Works Inspector $181 $187 per hour
25 Street Maintenance Field Supervisor $184 $190 per hour 26 Street Maintenance Lead Worker $141 $146 per hour
27 Street Maintenance Worker I n/a n/a per hour
28 Street Maintenance Worker II n/a n/a per hour
29 Traffic Engineer $240 $248 per hour
Overtime
30 Arborist $187 $194 per hour
31 Assistant Engineer $236 $244 per hour
32 Associate Civil Engineer $242 $249 per hour
33 Building Maintenance Lead Worker $189 $195 per hour 34 Building Maintenance Worker $174 $179 per hour
35 Building Maintenance Supervisor $221 $228 per hour
36 City Engineer n/a n/a per hour
37 Executive Assistant $173 $179 per hour
38 Lighting & Traffic Technician $189 $195 per hour
39 Lighting & Traffic Signals Assistant $146 $151 per hour 40 Lighting & Traffic Signals Supervisor $219 $226 per hour 41 Maintenance Supervisor n/a n/a per hour
42 Mechanic II $182 $188 per hour
43 Office Assistant $126 $130 per hour
44 Office Specialist $164 $169 per hour
45 Park Maintenance Lead Worker $173 $179 per hour
46 Park Maintenance Supervisor n/a n/a per hour
47 Park Maintenance Worker I n/a n/a per hour
48 Maintenance Worker I $147 $152 per hour
Activity Description
15 8.b
Packet Pg. 143
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description 49 Park Maintenance Worker II n/a n/a per hour
50 Maintenance Worker II $158 $163 per hour
51 Public Works Inspector $231 $238 per hour
52 Senior Civil Engineer n/a n/a per hour
53 Senior Public Works Inspector $224 $231 per hour
54 Street Maintenance Field Supervisor $226 $233 per hour 55 Street Maintenance Lead Worker $171 $177 per hour
56 Street Maintenance Worker I n/a n/a per hour
57 Street Maintenance Worker II n/a n/a per hour
58 Traffic
Engineer $298 $307 per hour
Note:
Three hour minimum for overtime call.
16 8.b
Packet Pg. 144
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
EQUIPMENT USE RATES
FY 21/22 Fee FY 22/23 Fee Note
Hourly Rate
1 Barricades / Each n/a n/a
2 Barricades with Lights / Each n/a n/a
3 Brush Chipper (1‐Hour Minimum) $88.00 $88.00
4 Bucket Truck (1‐Hour Minimum) $86.50 $86.50
5 Case Loader W18B (1‐Hour Minimum) $159.00 $159.00
6 Chain Saw ($15.00 Minimum) $9.50 $9.50
7 Compressors with Tools (1‐Hour Minimum) $94.00 $94.00 8 Concrete Saw (1‐Hour Minimum; Daily Rate Add Cost of Blades) $31.00 $31.00 9 Dump Trucks, 5 Cyl (1‐Hour Minimum) $75.00 $75.00
10 Flatbed, 3/4 Ton n/a n/a
11 Forklift (1‐Hour Minimum) $31.00 $31.00
12 Line Striper (1‐Hour Minimum ‐ Daily Rate Add Materials) $95.00 $95.00 13 Loader, 3‐5 Ton (1‐Hour Minimum) $95.00 $95.00
14 Paint Truck (1‐Hour Minimum) $75.00 $75.00
15 Pick‐Ups (1‐Hour Minimum) $64.00 $64.00
16 Programmable Message Board n/a n/a
17 Sweepers (Minimum ‐ $130.00) $82.00 $82.00
Daily Rate
18 Barricades / Each $3.00 $3.00
19 Barricades with Lights / Each $3.50 $3.50
20 Brush Chipper (1‐Hour Minimum) $218.00 $218.00
21 Bucket Truck (1‐Hour Minimum) $176.00 $176.00
22 Case Loader W18B (1‐Hour Minimum) $282.00 $282.00
23 Chain Saw ($15.00 Minimum) $57.00 $57.00
24 Compressors with Tools (1‐Hour Minimum) $135.00 $135.00 25 Concrete Saw (1‐Hour Minimum; Daily Rate Add Cost of Blades) $65.00 $65.00 26 Dump Trucks, 5 Cyl (1‐Hour Minimum) $150.00 $150.00
27 Flatbed, 3/4 Ton $125.00 $125.00
28 Forklift (1‐Hour Minimum) $119.00 $119.00
29 Line Striper (1‐Hour Minimum ‐ Daily Rate Add Materials) $190.00 $190.00 30 Loader, 3‐5 Ton (1‐Hour Minimum) $207.00 $207.00
31 Paint Truck (1‐Hour Minimum) $150.00 $150.00
32 Pick‐Ups (1‐Hour Minimum) $125.00 $125.00
33 Programmable Message Board $80.00 $80.00
34 Sweepers (Minimum ‐ $130.00) n/a n/a
Notes:
Activity Description
* Additional equipment which must be rented by the City shall be billed at the City's actual cost plus an additional twenty percent (20%) of that cost to cover administrative expenses.
17 8.b
Packet Pg. 145
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
Annual Inspection Permits
1 Aerosol Products (500 lbs. ‐ Minimum) $336 $367
2 Assembly (50 ‐ 300) $346 $383
3 Assembly (> 300) $534 $582
4 Candles/Open Flames in Assemblies $138 $153
5 Carnival/Fair $534 $582
6 Cryogens $336 $367
7 Day Care ‐ Commercial (Less than 50) $218 $245
8 Day Care ‐ Commercial (Greater than 50) $326 $367
9 Dry Cleaning $336 $367
10 Dust Producing Operations $376 $408
11 High Piled Storage $396 $408
12 High Rise Building (Per Floor) $173 $191
13 Hot Work Operations e.g. Welding / Cutting $396 $408 14 Institutional (7 ‐ 50 People) $504 $551
15 Institutional (Greater than 50 People) $672 $735
16 Liquid or Gas Fueled Vehicles in Assembly $218 $245 17 Lumber Yard $336 $367
18 Occupant Load Increase $138 $153
19 Ovens, Industrial Baking or Drying $336 $367
20 Repair Garage $396 $408
21 Residential Care Facilities (7 ‐ 50 People) $475 $521 22 Residential Care Facilities (Greater than 50 People) $633 $694 23 Spray Painting or Dipping Operations $336 $367
24 Tent $336 $367
25 Woodworking Shop $396 $408
26 Apartments/Hotels/Motels
a) 3 ‐ 16 units $163 $184
b)
17 ‐ 32 units $272 $306
c) 33 or more units $381 $429
27 E Occupancies
a) 1 ‐ 250 Students $0 $0
b) 251 ‐ 500 Students $0 $0
c) > 500 Students $0 $0
28 Day Care Inspection
a) Residential (Child / Elderly / Community) Less Than 26 (per hour) $168 $184 per hour b) Residential (Child / Elderly / Community) 26 & Over (per hour) $168 $184 per hour 29 Failure
to Obtain/Maintain Required Permits Double Fee of
Required Permit
Double Fee of
Required Permit
Activity Description
18 8.b
Packet Pg. 146
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description Hazardous Material Permits
1 Aboveground Facility Closure $257 $286 [a]
2 Aboveground System Closure (Per System) $396 $408 [a] 3 Aboveground System Installation (Per System) $643 $715 [a] 4 Aboveground System Modification (Per System) $514 $572 [a] 5 Haz Mat ‐ Long Form $633 $694
6 Haz Mat ‐ Long Form (Helium Gas Only ‐ 6 Tanks or Less) $163 $184 7 Haz Mat ‐ Short Form $316 $347
8 Underground Tank Annual Permit $791 $868
9 Underground System Closure (Per System) $791 $868
10 Underground System Installation (Per System) $2,176 $2,450 11 Underground System Modification (Per System) $544 $612 Construction Permits ‐ Plan Review, Permit and Inspection 1 Architectural Review (Greater of a or b)
a) Minimum Fee $158 $174
b) Percent of Bldg Plan Review Fee 25% 25%
2 Automatic Sprinklers
a) Automatic Fire Sprinkler Systems New
i) 1 ‐ 49 Heads $435 $490
ii) 50 ‐ 100 Heads $762 $857
iii) 101 ‐ 200 Heads $1,088 $1,225
iv) Each Additional 100 Heads $218 $245
b) Automatic Fire Sprinkler Systems ‐ Existing (No Calculations) i) 1 ‐ 15 Heads (Over‐the‐Counter) $326 $367
ii)
16 ‐ 49 Heads $435 $490
ii) 50 ‐ 100 Heads $653 $735
iv) Each Additional 100 Heads $109 $122
c) Automatic Fire Sprinkler Systems ‐ Existing (With Calculations) i) 1 ‐ 49 Heads $653 $735
ii) 50 ‐ 100 Heads $870 $980
iii) 101 ‐ 200 Heads $1,088 $1,225
iv) Each Additional 100 Heads $218 $245
d) Residential 13D ‐ Single Family $435 $490
3 Fire Alarm Systems
a) Non‐High Rise and Non R‐2 Occupancies
i) 1 ‐ 20 Devices $633 $694
ii)
21 ‐ 40 Devices $762 $857
iii) 41 ‐ 100 Devices $1,088 $1,225
iv) 101 ‐ 200 Devices $1,632 $1,837
v) Each Additional 50 Devices $326 $367
19 8.b
Packet Pg. 147
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description b) With Pre‐Wire Inspection Required (High Rise and R‐2 Occupancies) i) 1 ‐ 20 Devices $870 $980
ii) 21 ‐ 40 Devices $1,305 $1,470
iii) 41 ‐ 100 Devices $1,849 $2,082
iv) 101 ‐ 200 Devices $2,393 $2,695
v) Each Additional 50 Devices $326 $367
c) 10% Re‐Certification Fee $326 $367
4 Emergency Alarm System
a) New System $870 $898
b) System Modification $435 $449
5 Fire Pump Installation $544 $561
6 Underground Fire Service Systems
a) Fire Sprinkler System ‐ No Hydrants $544 $612
b)
Repairs $544 $612
7O n ‐Site Hydrant Systems ‐ without automatic sprinklers a) Base Fee $692 $766
b) Plus, Fee Per Hydrant $66 $73
8 Special Systems (Leak Detection, Halon, CO2, Hood Standpipe) a) Hood $534 $582
b) Leak Detection, Halon, CO2, etc. $534 $582
9 Demolition
a) Demolition of Building $198 $204
b) Demolition of Fire Protection System $326 $367
10 Roadways ‐ Gates, Barriers, and Traffic Calming Devices $218 $245 CEQA
Review (per hour)
1 Negative Declaration Review (per hour) $168 $174 per hour 2 CEQA Review (per hour) $168 $174 per hour
3 E.I.R Review (per hour) $168 $174 per hour
4 Planning Permit / Approval Review (per hour) $168 $174 per hour 5 Preliminary Plan Review (per hour) $168 $174 per hour 6 Subdivision Map Review (per hour) $168 $174 per hour Additional Inspection (courtesy, re‐inspection, phasing) (per hour) 1 Inspection Outside of Regular Office Hours $237 $245 per hour; 1‐hr min. 2 Additional Inspection (courtesy, re‐inspection, phasing) (per hour) $168 $184 per hour [b] 3 Excess Plan Check (4th and subsequent) (per hour) $168 $184 per hour; 1‐hr min. 4 Special Inspections $168 $184 per hour; 1‐hr min.
5 Variance Application (Alternate Methods & Materials) $420 $459 6 Services Performed but not Otherwise Listed in this Fee Schedule (per hour) $168 $174 per hour 20 8.b
Packet Pg. 148
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description 7 Microfiche Fees/ Digital Imaging
a) Minimum Fee $2 $2
i) Plan Sheet (Cost Per Sheet) $1 $1 per sheet
ii) Source Page (Cost Per Page) $1 $1 per page
iii) Reproduction of Microfiche (Plan Sheet, Cost Per Sheet) $4 $4 per sheet iv) Reproduction of Microfiche (Source Page) $1 $1 per page Operations
1 Records Search $76 $76 per hour; 1‐hr min.
2 CPR Classes (Per Person) $36 $36
3 Non‐Emergency Standby/After Hours Inspection $3,271 $3,271 Notes:
[a] Additional closure fees may be required based on the type and number of hazardous materials systems closed. [b] Re‐inspection fee applies applies after second re‐inspection. * Fees are set by the City but administered by Santa Clara County Fire Department. * Fees apply to only those quantities of materials or operations that require permits in accordance with the Fire Code. * Excluding penalties, annual Fire Code Permit fees shall not exceed $1,000 per business location. * Failure to submit and maintain the following correct and current Hazardous Materials Documents: HMIS (before bringing hazardous materials into City and thereafter), HMMP (within 30 days of notification and thereafter), HMMP (within 30 days of notification and thereafter), Closure Permit (30 Days Prior), CEQA Application (before bringing hazardous material into City), the fee will double as a result of non‐compliance. 21 8.b
Packet Pg. 149
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
POLICE FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
Report / Recording / Records Fees
1 Police Report Fee [a]
a) Up to ten pages No charge No charge per report [g]
b) Each Add'l page after first 10 pages $0.10 $0.10 per page 2 CAD Incident Report [a]
a) Up to ten pages No charge No charge
b) Each Add'l page after first 10 pages $0.10 $0.10 per page 3 Audio Recording Copy Fees [a]
a) Discovery
i) Actual Cost of Digital Media Actual
cost of digital media Actual cost of digital media each ii) Hourly Rate for Reproduction $24 $24 per hour
b) Dispatch
i) Actual Cost of Digital Media Actual cost of digital media Actual cost of digital media each ii) Hourly Rate for Reproduction $24 $24 per hour
4 Arrest Log Release No Charge No Charge per page [a]
5 Research/Archiving $24 $24 per hour [b]
Vehicle Release / Impound / Repossession Fees
6 Vehicle
Release
a) Storage / Impound $169 $174
b) 30 Day Impound $195 $202
7 Vehicle Repossession Fee $15 $15 [c]
Citation Sign‐off Fees
8 Citation Sign‐off
a) Campbell Police Department Issued Citation No charge No charge b) Citation Issued by Other Agency (Non‐Campbell PD) $15 $15 DUI Response Cost Recovery
9 Driving Under the Influence ‐ Cost Recovery (Hourly Rate) a) Community Service Officer (CSO) $61 $63 per hour
b) Police Officer $93 $96 per hour
c) Police Agent $99 $102 per hour
d) Police Sergeant $109 $112 per hour
False Alarm Response
Activity Description
22 8.b
Packet Pg. 150
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
POLICE FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description 10 False Alarm Fee
a) Up to three false alarms $0 $0
b) 4th Alarm $211 $218
c) 5th Alarm $211 $218
d) 6th Alarm $211 $218
e) 7th Alarm $264 $273
f) 8th Alarm $264 $273
g) 9th Alarm $264 $273
h) 10th Alarm $317 $327
i) 11th Alarm and Each Additional Alarm after 11 $317 $327 Permit / License Application Review
11 Arcade and Semiarcade Permits
a) Arcade $788 $813
b) Semiarcade $655 $676
12 Block Party Permit $121 $125
13 Concealed Weapon Permit
a) New $100 $100 plus DOJ fees [d]
b) Renewal $25 $25 plus DOJ fees [d]
14 Firearms and Ammunition Sales Permit (Business)
a) New $792 $818
b) Renewal $263 $272
15 Hypnotherapy $788 $813
16 Live Entertainment Permit $1,268 $1,309
17 Massage
a) Massage Establishment (Owner Not State Certified)
i) New $877 $905
ii) Renewal $317 $327
b) Massage Establishment (Owner State Certified)
i) New $0 $0 [e]
ii) Renewal $0 $0 [e]
c) Massage Therapist / Trainee
i) New (State Certified) $0 $0 [e]
ii)
Renewal (State Certified) $0 $0 [e]
18 Medical Marijuana Delivery Registration
a) New $2,207 $2,278
b) Renewal $1,104 $1,139
19 Occult Science Permit $788 $788
23 8.b
Packet Pg. 151
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
POLICE FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis NoteActivity Description 20 Pawnbrokers and Secondhand Dealers
a) New $525 $541
b) Renewal $130 $134
21 Pool or Billiards Permit
a) Two or More Tables $788 $813
b) One Table Only $60 $62
22 Sexually Oriented Business Permit
a) New $1,268 $1,309
b) Renewal $788 $813
23 Taxicab Owner's License $964 $964
24 Tow Car Operator Permit / Tow Truck Driver Certificate a) Tow Car Operator Permit $2,569 $2,652
b) Tow Truck Driver Certificate
i) New $50 $50 [f]
ii)
Renewal $12 $12 [f]
25 Used Car Dealer ‐ Retail Only $261 $270
Other
26 Naturalization VISA Letter $35 $36
27 Security Services ‐ Outside Work Assignments
a) Reserve Officer $74 $76 per hour; 2‐hr min.
b) Officer $148 $153 per hour; 2‐hr min.
c) Sergeant $205 $211 per hour; 2‐hr min.
Notes:
[a] Per Government Code 6253(b) and City Attorney.
[b] Maximum amount allowed per Evidence Code Section 1563(b)(1). Fees apply only to research/archiving pursuant to a subpoena. [c] Maximum amount allowed per Government Code Section 41612. [d] Maximum allowed per Penal Code Section 26190.
[e] Fee administered via State certification process.
[f] Maximum amount allowed per Vehicle Code Section 2431. [g] No fee for victoms of violent crime or domestic violence. 24 8.b
Packet Pg. 152
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
PARKING CITATION FINES
Description FY 21/22 Fee FY 22/23 Fee Charge Basis Note CMC
1 10.24.015 Stored on Street Over 72 Hours $70 $70
2 10.24.040 No Parking or Stopping Signs/Permit Parking $40 $40 3 10.24.065a Disobeyed Curb Markings (Red/White; Yellow/Green) $40 $40 4 10.24.095c Limited Time Parking $40 $40
5 10.24.135 Commercial Truck 10PM to 6AM $70 $70
6 10.24.140 Parking Out of Marked Space $40 $40
7 10.24.160 Removal of Markings $70 $70
8 10.28.030a Commercial Truck in Yard/Driveway $70 $70
9 10.28.030b Commercial Truck Over Two Hours (6AM to 10PM) $70 $70 10 13.040.120 Parking After Hours City/County Parks $40 $40 VC
11 22500a Parking Within an Intersection $40 $40
12 22500e Blocking Driveway $40 $40
13 22500f Parking on Sidewalk $40 $40
14 22500.1 Fire Lane $40 $40
15 22502a Wrong Way/18" (Inches) From Curb $40 $40
16 22507.8a Handicap Parking $300 $300
17 22507.8b Obstruct / Block Handicap Parking $300 $300 18 22507.8c (2) Crosshatch Lines Next to Handicap Stall $300 $300 19 22514 Fire Hydrant $40 $40
20 22521 Within 7 ½' (Feet) of Railroad Tracks $40 $40
21 22523 (A) Abandoned Towed $70 $70
22 40226 Handicap Dismissal $25 $25
23 5204(a) No current Registration Tags $70 $70
24 5200 No Front/Rear Plate $40 $40
25 4000(a) (1) Expired Registration $70 $70
Notes:
* Delinquent Penalty Assessment ‐ Double the Fine Amount. ** All Other Parking Violation Fine Amounts Not Specifically Listed Will be $40.00.
Code
25 8.b
Packet Pg. 153
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Definition of Terms:
a.
b.
i. Public meetings held by elected representatives serving the Campbell area ii. Local election candidate forums sponsored by a non‐profit organization, polling and/or trainings offered by the local Registrar of voters
iii. Meetings offered by either of the Campbell school districts (CUHSD and CUSD) iv. Public meetings by other governmental agencies that serve Campbell residents v. Events
by non‐profit organizations who have assumed leadership for events once provided by the City vi. Programs and activities for which there is no entry fee for participation or attendance offered by local non‐profit organizations
vii. Community Center Tenants
viii. Events sponsored by/for Campbell High School Alumni groups ix. Meetings or trainings by school districts or other governmental agencies that are not open to the public
c.
B. Resident Discount:
$25 Per hour discount for rental of the full Orchard City Banquet Hall $5 Per hour discount for all other building rental rates Community Center Building Use Fees
The above listed reservations can use the facility during non‐peak time with basic staffing levels (2 building attendants or 1 technician) any charges above this will be assessed at the time of booking. The CUSD & CUHSD are limited to 3 uses per year.
CAMPBELL RESIDENT: To qualify for Campbell Resident discount, customers must provide proof of residency (i.e. driver’s license, utility bill etc.). Permit holder and payee must be in the same name to qualify for resident discount.
Campbell Residents paying for a rental will be given the following discount on building rental rates:
NON‐PROFIT: To qualify for non‐profit rates, customers must provide a copy of their letter of non‐profit status from the California Secretary of State’s office with their non‐profit ID number indicated and must pay with an organization check or charge card. Organization name on letter of non‐profit status, check/charge card, and permit must all be in the same name.
SPECIAL PEAK RATES: Special peak rates are for the following reservations:
26 8.b
Packet Pg. 154
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
C.
Base
Hourly Rate
Non‐Profit
Hourly Rate
Base
Hourly Rate
Non‐Profit
Hourly Rate
per hr. $135 $115 $135 $115
per hr. $93 $75 $95 $75
per hr. $56 $51 $56 $51
per hr. $93 $73 $95 $75
per hr. $68 $58 $70 $60
per hr. $84 $74 $85 $75
per hr. $68 $58 $70 $60
per hr. $63 $53 $65 $55
per hr. $52 $42 $55 $45
per hr. $52 $42 $55 $45
per hr. $70 $60 $70 $60
per hr. $60 $50 $60 $50
per hr. $41 $36 $41 $36
per hr. $55 $45
FY 22/23 Fee
Community Center Building Use Fees
Facility rental fees for uses occurring during off‐peak (normal operating) hours shall be assessed as follows:
(Monday through Thursday, 8:00am ‐ 10:00pm and Fridays 8:00am to 5:00pm, except on recognized City holidays) FY 21/22 Fee
Mary Campbell (Q‐84)
Kitchen in OCBH
Vacant Leased Space
Main Gym (Bldg. P)
Auxiliary Gym (Bldg. N)
CCC Plaza
Multi‐Purpose (M‐50)
Adult Ctr. Meeting Room (C‐35)
Dance Studios (M‐47, N‐76)
Conference Rm. (E‐44)
Board Rm. (E‐42)
Orchard City Banquet Hall
with Kitchen
Orchard City Banquet Hall
(North or South)
Roosevelt Rm. (Q‐80)
27 8.b
Packet Pg. 155
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D.
Special
Peak Rates
Base
Hourly
Rate
Non‐Profit Hourly
Rate
Special
Peak Rates
Base
Hourly
Rate
Non‐Profit Hourly
Rate
Orchard City Banquet Hall w/
Kitchen
per hr. $100 $250 $200 $100 $250 $200
Orchard City Banquet Hall (North or
South)
per hr. N/A N/A N/A N/A N/A N/A
Kitchen in OCBH per hr. N/A $61 $56 N/A N/A N/A
Roosevelt Rm. (Q‐80) per hr. $52 $128 $103 $52 $130 $105 Mary Campbell (Q‐84) per hr. $34 $93 $68 $35 $95 $70
Multi‐Purpose (M‐50) per hr. $47 $119 $94 $47 $120 $95
Adult Ctr. Meeting Room (C‐35) per hr. $34 $93 $68 $35 $95 $70 Dance Studios
(M‐47, N‐76)
per hr. N/A
$78 $68 N/A $80 $70
Conference Rm. (E‐44) per hr. $24 $72 $47 $25 $75 $50
Board Rm. (E‐42) per hr. $24 $72 $47 $25 $75 $50
Main Gym (Bldg. P) per hr. $43 $95 $85 $43 $95 $85
Auxiliary Gym (Bldg. N) per hr. $33 $75 $65 $33 $75 $65 CCC Plaza per hr. $23 $51 $46 $23 $51 $46
Community Center Building Use Fees
FY 22/23 Fee
Facility rental fees for uses during peak (NON‐OPERATING) hours shall be assessed as follows:
FY 21/22 Fee
28 8.b
Packet Pg. 156
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
E. Equipment Rental & Fees FY 21/22 Fee FY 22/23 Fee Charge Basis a) Coffee Urn ‐ 100 Cup $10 $10 per day
b) Coffee Urn ‐ 35 Cup $5 $5 per day
c) Directional Sandwich Signs
d) LCD Projector $100 $100 per day
e) Podium
f) Portable Easel (Each Easel) $5 $5 per day
g) Portable Easel with Easel Pads (Each Easel) $25 $25 per day h) Portable Projection Screen $10 $10 per day
i) Portable PA Systems $50 $50 per day
j) Stanchions $25 $25 per day
k) TV & DVD/VCR on Cart $25 $25 per day
k) Microphone $10 $10 per day
a) Basketball Scoreboard Control (portable) $25 $25 per day b) Football Scoreboard Control $10 $10 per day
F. Processing Fees
1. 2.
G. Additional Charges
1. 1.
2. 3.
4. 4.
5. 5.
Community Center Building Use Fees
All applications are subject to a non‐refundable $25 Processing Fee.
Any changes in time, date(s) or use made to a multi‐use permit, or made less than thirty (30) days prior to a one‐ time use, are subject to an additional $25 Processing Fee.
A janitorial service fee of $50 ‐ $125 may be required on rentals. The fee will be based on the number of people in attendance, room reserved, and if food/drinks are present during the rental. Fee will be assessed at time of reservation.
A janitorial service fee of $100 will be required for all rentals serving food and in excess of 75 participants.
A security service fee will be required for all rentals serving alcohol and in excess of 75 participants. Fees Uses which extend beyond the approved reserved time will be charged at 1½ times the normal rental rate.
An IT Service Fee of $50 will be charged for any requests to verify availability of Wi‐Fi in rooms Q‐80 or Q‐84 for classroom or training use purposes.
Meeting Room Equipment
Athletic Equipment
free with room rental
free with room rental
Uses which extend beyond 12:00 midnight will be charged at two (2) times the normal rental rate.
Reservations for recognized City holidays are subject to additional fees to cover staff holiday pay (1½ times the normal rental rate), when staff can be obtained to take the assignment.
Reservations for recognized City holidays and dates between Christmas Eve and New Years Day are subject to additional fees to cover staff holiday pay (1½ times the normal rental rate), when staff can be obtained to take the 29 8.b
Packet Pg. 157
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Community Center Building Use Fees
H. Deposits FY 21/22 Fee FY 22/23 Fee
a) $500 $500
b) $300 $300
c) $100 $100
d) $100 $100
e) $100 $100 Plaza
Facility
Uses of Gymnasiums
Use of Orchard City Banquet Hall
Uses of Roosevelt Room (Q‐80), Multi‐Purpose Room (M‐50), or Activity Room (E‐46)
Uses of Activity or Meeting Rooms
30 8.b
Packet Pg. 158
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Grounds
$300 per hour $300 per hour
$275 per hour
$150 per event $150 per event
$50 per hour $50 per hour
4 hours 6 hours 8 hours 10 hours 4 hours 6 hours 8 hours 10 hours $1,080 $1,620 $2,160 $2,375 $1,080 $1,620 $2,160 $2,700 $1,200 $1,800 $2,400 $3,000 $1,200 $1,800 $2,400 $3,000 $100 per hour $100 per hour
B. Tour Fees ‐ Ainsley House
Holidays Only (11/15 ‐ 12/20):
Adults
Seniors
Youth
C.
Group Tours ‐ Ainsley House
Free
Ainsley House / Museum Fee Schedules
$6
FY 22/23 Fee
$5
$5
$5
$4
Free
Free
$10
$8
FY 22/23 Fee
50% Surcharge
$750 / 4 hours
$175 / hr. for each add'l hr.
FY 22/23 Fee
$8
$6
FY 22/23 Fee
$25
$500
FY 22/23 Fee
Groups (10 or More)
Youth (7 ‐ 17)
Adults
Description
Seniors
Members
Campbell Residents will be given a 10% discount on all event rental rates.
FY 21/22 Fee
FY 21/22 Fee
FY 21/22 Fee
Description
Application Fee
Security Deposit
Additional Rental Hours (Sat)
$25
$500
Cleaning Fee
Event Coordinator Additional
Consult.
Saturdays
Fridays and Sundays
50% Surcharge
$750 / 4 hours
$175 / hr. for each add'l hr.
$8
$5
Free
FY 21/22 Fee
FY 21/22 Fee
Free
$10
$8
$6
$6
$4
Free
$5
$5
Children (Under 7)
Additional Rental Hours (Fri/Sun)
Children (Under 7)
Seniors
Youth (7 ‐ 17)
Adults
Description
Description
Non‐Commercial Photography
Other Rentals
Fund Raising Groups and
Commercial Filming
31 8.b
Packet Pg. 159
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Carriage House
Description
Application Fee
Security Deposit
Room Rental Rate $75 per hour $75 per hour
Docent Led Tour:
Up to 15 People $25 per hour $25 per hour
Up to 30 People $50 per hour $50 per hour
Open Ainsley House Walk‐Through $50 per hour $50 per hour (1‐ hour minimum)
E. Admission Fees ‐ Historical Museum
Description Museum Ticket Combined Ticket * Museum Ticket Combined Ticket * Adults $2 $9 $2 $9
Seniors $2 $7 $2 $7
Youth (7 ‐ 17) $2 $5 $2 $5
Children (Under 7) Free Free Free Free
Members Free Free Free Free
* Combined ticket = Ainsley House / Historical Museum
F. School Program ‐ Historical Museum & Ainsley House
Description
Minimum for Classes of up to 20 Students
Each Additional Student
Chaperones
Ohlone Rental Program
Educational Trunk Rental $60 per month $60 per month
$25
FY 22/23 Fee
Ainsley House / Museum Fees
FY 22/23 Fee
FY 22/23 Fee
$500
FY 21/22 Fee
Free
$6
$120 $120
$6
Free
FY 21/22 Fee
FY 21/22 Fee
$25
$500
32 8.b
Packet Pg. 160
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
G. Museum Staff Research ‐ Research of archival records and photographs:
FY 21/22 Fee FY 22/23 Fee Charge Basis
Description
Personal Use
Photocopies:
8.5" x 11" $0.25 $0.25 per page
8.5" x 14" $0.50 $0.50 per page
11" x 17" $1.00 $1.00 per page
Digital Images:
New Scan $20 $20 per image
Image of Existing Scans $10 $10 per image
Scanning and Printing on Photo Paper Not provided Not provided Commercial Use: For one‐time use. Fees are per image.
Use in a Book:
For‐Profit Entity $150 $150 per image
Non‐Profit Organization $35 $35 per image
Editorial Use (magazine or non‐scholarly journal):
For‐Profit Entity $75 $75 per image
Non‐Profit Organization $25 $25 per image
Scholarly Publication $10 $10 per image
Advertising (non‐editorial, book covers, flyer / brochure / art work in a place of business, etc.):
For‐Profit Entity $150
$150 per image
Non‐Profit Organization $35 $35 per image
Video/TV/Film/DVD:
For‐Profit Entity $150 $150 per image
Non‐Profit Organization $35 $35 per image
Exhibition:
For‐Profit Entity $100 $100 per image
Non‐Profit Organization $25 $25 per image
Internet / Website:
For‐Profit Entity $100 $100 per image
Non‐Profit Organization $25 $25 per image
Other Fees
Creating a CD of Scanned Photographs/Documents $5 $5 per CD Shipping $5 $5 per shipment
Staff Research Time (applies to research only)* $30 $30 per hour; $15 min. *Non‐Public Records Act (PRA) related requests
Ainsley House / Museum Fees
33 8.b
Packet Pg. 161
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Picnic Areas & Facilities ‐ CAMPBELL RESIDENTS FY 21/22 Fee FY 22/23 Fee Charge Basis Facility
John D. Morgan Park
Area 1 (120 Persons Maximum) $130 $130 per day
Area 2 (80 Persons Maximum) $90 $90 per day
Area 3 (50 Persons Maximum) $60 $60 per day
Area 4 (50 Persons Maximum) $60 $60 per day
Area 5 (30 Persons Maximum) $40 $40 per day
Area 6 (10 Persons Maximum) $20 $20 per day
Area 7 (10 Persons Maximum) $20 $20 per day
Area 8 (10 Persons Maximum) $20
$20 per day
Area 9 (20 Persons Maximum) $30 $30 per day
Edith Morley Park
Picnic Area (35 Persons Maximum) $55 $60 per day
Picnic Area & Turf (100 Persons Maximum) $91 $100 per day B. Picnic Areas & Facilities ‐ NON‐RESIDENTS FY 21/22 Fee FY 22/23 Fee Charge Basis Facility
John D. Morgan Park
Area 1 (120 Persons Maximum) $180 $180 per day
Area 2 (80 Persons Maximum) $140 $140 per day
Area 3 (50 Persons Maximum) $110 $110 per day
Area 4 (50 Persons Maximum) $110 $110 per day
Area 5 (30 Persons Maximum) $90 $90 per day
Area 6 (10 Persons Maximum) $70 $70 per day
Area 7 (10 Persons Maximum) $70 $70 per day
Area 8 (10 Persons Maximum) $70
$70 per day
Area 9 (20 Persons Maximum) $80 $80 per day
Edith Morley Park
Picnic Area (35 Persons Maximum) $85 $90 per day
Picnic Area & Turf (100 Persons Maximum) $165 $170 per day Picnic Areas and Facilities
All reservations are subject to a non‐refundable $25.00 processing fee in addition to the fees below. 34 8.b
Packet Pg. 162
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Definition of Terms
a.
B. Processing Fees & Deposits
a.
b.
c.
C. Schedule of Fees Charge Basis
Base
Hourly Rate
Non‐Profit
Hourly Rate
Base
Hourly Rate
Non‐Profit
Hourly Rate
$30 $25 $30 $25 per hr.
$25 $20 $25 $20 per hr.
$50 $30 $50 $30 per hr.
$20 $15 $20 $15 per hr.
$25 $20 $25 $20 per hr.
$40 $35 $40 $35 per hr.
$25 $20 $25 $20 per hr.
$25 $20 $25 $20 per hr.
$10 $6 $10 $6 per hr.
$1,050 $630 $1,050 $630 per use
N/A $25 N/A $25 per hr.
$25 N/A $25 N/A per hr.
$30 N/A $30 N/A per hr.
$35 N/A $35 N/A per hr.
Park Facility Fees
Community Center Stadium Field
Community Center Stadium Track
$500 deposit per site:
NON‐PROFIT: To qualify for non‐profit rates, customers must provide a copy of their letter of non‐profit status from the California Secretary of State’s office with their non‐profit ID number indicated and must pay with an organization check or charge card. Organization name on letter of non‐profit status, check/charge card, and permit must all be in the same name.
All reservations are subject to a
$100 deposit per field
i. For special events over 100
ii. Sports Leagues
FY 21/22 Fee
John D. Morgan Park Soccer Bowl
John D. Morgan Park Athletic Field
Horseshoe Pit (JDM)
Sand Volleyball Court (JDM)
Non‐Exclusive Use Permit
(10‐20 People)
Non‐Exclusive Use Permit
(21‐99 People)
Los Gatos Creek Trail Special Events*
Orchard City Green Special Events*
Non‐Exclusive Use Permit
(Under 10 People)
* All special events located on the LG
Creek Trail and Orchard City Green
FY 22/23 Fee
Community Center Athletic Field
Community Center Concession Stand
Handball Court (CCC)
35 8.b
Packet Pg. 163
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Special Events in Parks
FY 21/22 Fee FY 22/23 Fee Charge Basis
Description
Administrative Review Fee No Charge No Charge
Application Fee $25 $25 per application
Handball Tournament ‐ All Day Court Rental $250 $250 per day Event Day Staff Support:
Recreation $35 $35 per hour
Others
Facility Use Fee
Security / Clean‐Up Deposit $500 $500 per event
Park Special Event Fee $630 $630 per day
Park Facility Fees
Note: Not all fees are applicable to all events. This table summarizes special event fees that may be due in excess of any facility use fees applicable for the nature, size and location of the proposed event. All reservations are subject to a non‐ refundable $25.00 processing fee in addition to the fees below.
Per the PW / PD fee schedules
Per the Facility Use Policy
36 8.b
Packet Pg. 164
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Theatre Rates for Non‐Peak Days (Monday ‐ Wednesday) FY 21/22 Fee FY 22/23 Fee Charge Basis Description
Base Rent (Up to an 8‐Hour Period on One Day) $550 $550 per day Additional Time (On the Same Event Day) $125 $125 per hour Rehearsal Time (Up to an 8‐Hour Period on One Day) $375 $375 per day Additional Rehearsal Time (On the Same Day) $125 $125 per hour Standard Sound Equipment (Up to Two Microphones) No charge No charge* *Sound Tech hourly rates are applied for microphone usage Full Sound Equipment (Full Use of Sound System) $125 $125 per day Minimum Lighting Equipment (Stage Wash Only) $125 $125 per day Maximum Lighting Equipment (no movers) $400 $400 per day $700 2 days same contract
$900 3 days same contract
$1,750 7 days same contract
$1,750 + $225/day +
7 days same contract
Maximum Lighting Equipment (w/ movers) $925 $925 per day $1,200 $1,200 2 days same contract
$1,500 $1,500 3 days same contract
$1,900 $1,900 7 days same contract
$1,900 + $300/day $1,900 + $300/day + 7 days same contract B. Theatre Rates for Peak Days (Thursday ‐ Sunday) FY 21/22 Fee FY 22/23 Fee Charge Basis Description
Base Rent (Up to an 8‐Hour Period on One Day) $800 $800 per day Additional Time (On the Same Event Day) $125 $125 per hour Rehearsal Time (Up to an 8‐Hour Period on One Day) $500 $500 per day Additional Rehearsal Time (On the Same Day) $125 $125 per hour Standard Sound Equipment (Up to Two Microphones) No charge No charge Full Sound Equipment (Full Use of Sound System) $200 $200 per day Minimum Lighting Equipment (Stage Wash Only) $175 $175 per day Maximum Lighting Equipment (no movers) $475 $475 per day $850 2 days same contract
$1,125 3 days same contract
$1,975 7 days same contract
$1,975 + $250/day + 7 days same contract
Maximum Lighting Equipment (w/ movers) $1,000 $1,000 per day
$1,275 $1,275 2 days same contract
$1,575 $1,575 3 days same contract
$2,050 $2,050 7 days same contract
$2,050 + $300/day $2,050 + $300/day + 7 days same contract C.
Heritage Theatre Use Fees
For events that are designed to be profitable, rental fees shall be ten percent (10%) of gross ticket sales vs. the base rent (whichever is higher). Exceptions to this policy will be made for Primary Partners and fund‐raising events hosted by local non‐profit organizations with ticket prices greatly exceeding the normal market rates (i.e. $100 benefit performance tickets). In those cases, the 10% shall be computed based on the market rate of the tickets, as determined by the Theatre Manager. 37 8.b
Packet Pg. 165
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Heritage Theatre Use Fees
D.
E.
The Theatre may be rented to approved “Primary Partner” clients at special reduced rates negotiated individually and subject to the review and approval of the City Council.
Late Booking Fee – A late booking fee will be assessed for any event booked less than 30 days in advance. The late booking fee is 10% of estimated rental charges (minus deposit) or $300 flat, whichever is higher. 38 8.b
Packet Pg. 166
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
F. Fees for Additional Services will be charged as follows: FY 21/22 Fee FY 22/23 Fee Charge Basis Description
Box Office Fee $575 $575 per contract
Credit Card ticket transaction fees 4% 4% per transaction Labor (all billed at 4‐hour minimum) *
Production Manager / Technical Director $45 $55 per hour Technical Staff $35 $45 per hour
Stagehand $30 $40 per hour
House / Event Staff $35 $45 per hour
Professional Event Staff / Security $35 $45 per hour (6hr minimum)
Lighting System
Janitorial Fee ‐ Rehearsal $175 $175 per
day
Janitorial Fee ‐ Performance $225 $225 per performance Janitorial Fee for Food/Beverage $250 $250 per day
Marley Floor Rental $125 $200 plus labor
Marquee Sign Postings $33 $33 per week
Marquee Sign Postings $15 $15 per change
Piano Rental Fee $100 $100 per day
Piano Tuning Fee $150 $200 per tuning
Sound System
Special Box Office Requests $200 $200 per request
Spotlights $100 $100 per day
Ticket Printing $0.30 $0.30 per ticket
Ticket Processing with 3rd Party $250.00 per performance Theatre Facility Fee $1 ‐ $2 $1 ‐ $5 per ticket or person Processing Fee for Permit Changes $30 $30 per change
Theatre Tours (Regular Operating Hours) $60 $60 per hour Theatre Tours (Non‐Operating Hours) $150 $150 per hour Video Projector & Screen $500 $500 per day
$750 $750 2 days same contract
$1,000 $1,000 3 days same contract
$1,500 $1,500 7 days same contract
$1,500 + $250/day $1,500 + $250/day + 7 days same
Hazer $60 $60 per day
* Overtime applies after 8 hours and double overtime applies after 12 hours. ** When tuning can be schedule and performed by Dan Naylor.
G.
H. Indoor Marquee Sign Postings – The Heritage Theatre has an electronic marquee in the lobby which is available for custom images, schedules, or information pertaining to events. Art/images that are ready for immediate upload and meet the specifications set out by the Theatre Manager are $50/day. Any artwork or image that must be developed by Theatre Staff is $50/day plus $45/hour for the Production Manager to develop the image with a one hour minimum fee.
Heritage Theatre Use Fees
(See Peak Day Rates)
(See Peak Day Rates)
Premium Wi‐Fi ‐ The Heritage Theatre has an open Wi‐Fi connection that is available to anyone within the Theatre or its surrounding area. A Premium Wi‐Fi connection with considerable more speed and bandwidth is available to renters for a fee of $100/day.
Comcast hardwire connection: The Heritage Theatre & Campbell Community Center has an open WIFi connection that is available to anyone within the Theatre or surrounding areas. WiFi connections are not guaranteed. The Theatre has a hardwire Comcast business connection with considerable more speed and bandwidth. This is available to renter for a fee of 39 8.b
Packet Pg. 167
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Heritage Theatre Use Fees
I. Events that do not meet the criteria above, for which can’t be anticipated at this time, staff shall have the authority to charge appropriate and warranted fees at rates higher than those stated above, subject to the approval of the Recreation and Community Services Director.
40 8.b
Packet Pg. 168
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
J. Refundable Deposit FY 21/22 Fee FY 22/23 Fee Charge Basis Description
Deposit Fee $500 ‐ $5,000 * $500 ‐ $5,000 * per date of use * Based on type of event.
K. Theatre Garden Courtyard FY 21/22 Fee FY 22/23 Fee Charge Basis Description
Application Fee $30 $30 per contract
Refundable Security Deposit $200 $200 per contract
When Rented Independent of Theatre $400 $400 for first 4‐hours Additional Hours $75 $75 per hour
L. Theatre / Courtyard Photography Rates FY 21/22 Fee FY 22/23 Fee Charge Basis Description
Non‐Refundable Processing Fee $25 $25 per contract
Non‐Commercial Photography $100 $100 per hour
Commercial Photography $150 $150 per hour
Heritage Theatre Use Fees
41 8.b
Packet Pg. 169
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Facility Fee / Preservation & Enhancement Fees
Description
Heritage Theatre
Community Center Facility Rentals
Recreation Activities and Programs
* Fees are not‐to‐exceed amounts and will be applied by the Department Director based on the program or rental's ability to bear the fee.
Facility Fees / Preservation & Enhancement Fees
$1 ‐ $5 for each ticket issued or for
each person seated in audience
2% of total facility rental charges *
$1 per registration; $1 per pass
purchase; or $1 per month *
FY 21/22 Fee FY 22/23 Fee
$1 ‐ $5 for each ticket issued or for
each person seated in audience
2% of total facility rental charges *
$1 per registration; $1 per pass
purchase; or $1 per month *
42 8.b
Packet Pg. 170
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
DOWNTOWN EVENT FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
Special Event Fees
1 Administrative Review Fee $1,639 $1,691 [a]
2 Equipment Use Fees See Public Works Fees See Public Works Fees [b] 3 Event Day Staff Support Actual Costs Actual Costs
4 New Event Application Fee $631 $651 [c]
5 Security/Clean ‐up Refundable Deposit $500 $500 [d]
6 Special Event Permit $1,893 $1,954 [e]
Event Day Staff Support
7 Police Actual Costs Actual Costs [f]
8 Public Works Actual Costs Actual Costs [g]
Notes:
[f] Police Fees cover costs associated with the services provided by the Campbell Police Department, which shall include, but not be limited to, closing the streets and event day supervision provided as per the Police Security Plan developed by CPD. Organizer shall be responsible for services provided after event closure until the crowd has dispersed and the area is deemed safe.
[g] Public Works Fees include the cost for PW personnel and associated equipment required for closing the streets, (i.e. barricade installation/removal, pick‐up trucks, closing and opening the streets, provision and placement of directional and/or letterboard signs, etc.).
Activity Description
[a] Administrative Review Fee covers the costs associated with the Special Event Committee's time to schedule meetings, prepare agendas, prepare invoices, collect and process fees, etc.
[b] Equipment Use Fees are fees for such items as barricades, cones, safety vests, No Park Signs, etc. [c] New Event Application Fee covers all costs associated with obtaining the required documents for a new event proposal, preparing the event memo, routing the application to appropriate departments, and follow‐up with applicant. [d] Refundable Deposit is a fee held on deposit to use in the event of damage to public property. If any damages should result the repair/replacement costs exceed $500, the event host will be billed the balance. If there are no damages and no additional fees due, this deposit shall be returned to event organizer. [e] Special Event Permit Fees are designed to cover the costs of the impact special events have on public property. 43 8.b
Packet Pg. 171
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
WATER TOWER LIGHTING REQUEST FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
1 Water Tower Lighting Request $150 $150 per application Activity Description
44 8.b
Packet Pg. 172
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
COMMUNITY GARDEN PLOT RENTAL FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
1 Community Garden Plot
a) 100 SF $40 $42 per year [a]
b) 200 SF $80 $84 per year [a]
Notes:
Activity Description
[a] Based on water rate increases.
45 8.b
Packet Pg. 173
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
ELECTRIC VEHICLE CHARGING FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
1 Electric Vehicle Charging Stations
a) Base Hourly Rate $0.30 $0.30 per kWh
b) Additional Hourly Rate, in effect 8am ‐ 8pm, daily $0.30 $0.30 per hour Activity Description
46 8.b
Packet Pg. 174
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
SMALL CELL WIRELESS FACILITIES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
For Attachments to City ‐Owned Poles
1 Annual License Fee $270.00 $270.00 per pole [a]
a) Annual License Fee Increase 3% annually on
anniversary date of
license.
3% annually on
anniversary date of
license.
[b]
b) Additional Administrative and Inspection Fees $233.96 $241.00 per hour [c],[e] 2 Small Cell Wireless Facilities Permit Application Fee $8,137.76 minimum for 35 hours of staff
time.
$8,435 minimum for
35 hours of staff time.
[e]
a) Additional Review and Processing Fees $233.96 $241.00 per hour [d],[e]
3 Master License Administrative Fee $8,000.00 $8,000.00 For Attachments to Utility ‐Owned Poles
4 Permit Application Fee $583.88 $602.00 per application [e] 5 Plan Check & Inspection Fees
a) Base Plan Check & Inspection Fees $3,736.25 minimum
for 16 hours of staff
time.
$3,856 minimum for
16 hours of staff time.
[e]
b) Additional Administrative and Inspection Fees $233.96 $241.00 per hour [c],[e]
c) Traffic Control Plan Review $233.96 $241.00 per hour [c],[e] i) Minor (Lane Closures) $233.96 $241.00 per review [e] ii) Major ( Detours) $933.81 $964.00 per review [e]
Notes:
[a] Initial license fee.
[b] The License Fee shall increase annually on the first anniversary of the Effective Date of the Pole License. [c] Additional administrative fees and costs related to inspecting Licensee' s Equipment or License Area related to this License.
Activity Description
[e] Annual Increases: All Permit Application, Plan Check & Inspection fees and staff hourly rates are subject to annual increases and adjustment based on a determination of the actual and reasonable costs relating to the processing of the Permit Application, and/ or based on Council resolution and approved fee schedule.
[d] Any additional actual costs relating to reviewing and processing the Permit Application will be charged at the hourly rates shown. This fee includes but not limited to plan check, inspection and traffic control plan review. 47 8.b
Packet Pg. 175
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges) City of Campbell
ADMINISTRATION FEES
FY 21/22 Fee FY 22/23 Fee Charge Basis Note
1 Appeal Filing Fee $200 $200
2 Business License Listings:
a) One‐Month (New Businesses) $30 $30
b) Apartments Only $30 $30
c) All Businesses (Including Apartments) $95 $95
d) All Businesses (Excluding Apartments) $77 $77
e) Mailing Labels ‐ All Businesses (Including Apartments) $102 $102 f) Mailing Labels ‐ All Businesses (Excluding Apartments) $81 $81 3 Business License ‐ Mandatory State Fee $4 $4 [a]
4 City Council/and Other Meetings Video Disc $21 $22
5 City Flag $63 $65
6 Duplicate Business License (Replacement Original) $11 $11 7 Document Certification (No Charge to other Governmental Agencies) $2 $2 8 General Plan $74 $76 [b]
9 General Plan Map / Zone Map (Color) (for larger than 11x17) $37 $38 [b] 10 Initiative Petition Filing Fee $200 $200 [c]
11 Non‐Sufficient Funds Service Charge (Legal Limit) $25 $25 [d] 12 Photocopies [e]
a) First Page $1 $1
b)
Each Additional Page $0.10 $0.10
13 Campaign Disclosure Information $0.10 $0.10 per page [d] 14 Photo duplication (non‐standard print size) Actual cost Actual cost [f] 15 Preparation of Public Information Requests and Staff Research Including Electronic Formatting
Actual hourly rate plus
cost of digital devices
Actual hourly rate plus
cost of digital devices
[g]
16 Rental Dispute Administration (Added to Business License Fee) $11 $11 per unit 17 Scavenging
Permit (Municipal Code Section 6.04.160) $303 $313 per year [h] 18 Transacton Processing Fee 4% for Credit &
Debit Card payments
3.36% for Credit &
Debit Card payments
[i]
1% + $0.30 for
Electronic Check
(ACH) payments
1% + $0.30 for
Electronic Check
(ACH) payments
[i]
Notes:
[a] Fee established by State. Fee changed effective January 1, 2018. [b] Available on City website for no charge.
[c] To be refunded within one year if City Clerk certifies the Sufficiency of Petition. Legal limit. [d] Legal limit.
[f] Government Code 6253(b) and the City Attorney.
[h] Requires business license (Industrial).
[i] Fee approved November 5, 2019 ‐ Fee changed effective January 2, 2020 Activity Description
[e] Fee applies for photocopies (excluding Police Reports) and each page of minutes and excerpts from Planning Commission and City Council Minutes book. The charge to any agency, persons wholly or in part by the City of Campbell will be determined by the City Manager or his designated representative. (No charge to other governmental agencies.)
[g] This fee applies to the creation of a new document not normally prepared, owned, used or retained by the City as part of the conduct of the Public's business. Fee also includes cost of any digital devices used to provide requested information. 48 8.b
Packet Pg. 176
Attachment: Comparative User Fee Schedule FY 2023 (FY 2023 Schedule of Fees and Charges)
8.c
Packet Pg. 177
Attachment: User Fee and Cost Recovery Policy (FY 2023 Schedule of Fees and Charges)
8.c
Packet Pg. 178
Attachment: User Fee and Cost Recovery Policy (FY 2023 Schedule of Fees and Charges)
8.c
Packet Pg. 179
Attachment: User Fee and Cost Recovery Policy (FY 2023 Schedule of Fees and Charges)
8.c
Packet Pg. 180
Attachment: User Fee and Cost Recovery Policy (FY 2023 Schedule of Fees and Charges)
8.c
Packet Pg. 181
Attachment: User Fee and Cost Recovery Policy (FY 2023 Schedule of Fees and Charges)
8.c
Packet Pg. 182
Attachment: User Fee and Cost Recovery Policy (FY 2023 Schedule of Fees and Charges)
8.c
Packet Pg. 183
Attachment: User Fee and Cost Recovery Policy (FY 2023 Schedule of Fees and Charges)
8.c
Packet Pg. 184
Attachment: User Fee and Cost Recovery Policy (FY 2023 Schedule of Fees and Charges) User and Regulatory Fees
Fee‐Related Cost of Service Analysis
Fire Prevention
For Fees Effective July 1, 2022
8.d
Packet Pg. 185
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
User and Regulatory Fee Study
Fully‐Burdened Hourly Rate Calculation ‐ Fire
Labor Expenditures
Description
Deputy Fire
Marshal
Deputy Fire
Marshal
Fire Protection
Engineer
Hazardous
Materials
Specialist
Subtotal
(Direct) Admin
Subtotal
(Indirect) Total Notes
Est. Salaries & Benefits 250,000$ 250,000$ 200,000$ 200,000$ 100,000$ [a] Est. Allocation 100% 100% 67% 67% 100% [a]
Total ‐ Labor Expenditures 250,000$ 250,000$ 133,333$ 133,333$ 766,667$ 100,000$ 100,000$ 866,667$ FTE Equivalent 1.00 1.00 0.67 0.67 3.33 1.00 1.00 4.33 Administrative
Description Expenses Notes
Fire Dept Agencywide OH 260,000$ [b]
Campbell City Admin 86,667$ [c]
Total 346,667$
Allocation of Direct Service Hours
Description Total Notes
Hours Per FTE 2,080
Direct Service Ratio 0.90
Hours Per FTE 1,872
FTE Equivalent 3.33
Total Direct Hours 6,240
Direct Hourly Rate
Description Hourly Rate Notes
Estimated Expenses 1,213,333$ [b]
Direct Hours 6,240$ [b]
Total 194$
Notes:
[a] Estimates for purposes of this analysis only.
[b] Estimates for purposes of this analysis only. Assumes agency overhead rate of 30% of labor expenditures. [c] Estimates for purposes of this analysis only. Assumes deMinimus rate for contract service support.
8.d
Packet Pg. 186
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
User and Regulatory Fee Study
Cost of Service Calculation ‐ Fire
Fee Description
Labor
Hours
Hourly
Rate
Cost of
Service Current Fee
Current Cost
Recovery
Targeted Cost
Recovery
Proposed Fee
(wo/ CPI Inc)
Proposed Fee
(w/CPI Inc) Fee Change Note
Operational Permits
1 Aerosol Products (500 lbs. ‐ Minimum) 2.00 x $194 = $389 $336 86% 90% $350 $367 $31 2 Assembly (50 ‐ 300) 2.50 x $194 = $486 $346 71% 75% $365 $383 $37 3 Assembly (> 300) 3.00 x $194 = $583 $534 92% 95% $554 $582 $48 4 Candles/Open Flames in Assemblies 1.00 x $194 = $194 $138 71% 75% $146 $153 $15 5 Carnival/Fair 3.00 x $194 = $583 $534 92% 95% $554 $582 $48 6 Cryogens 2.00 x $194 = $389 $336 86% 90% $350 $367 $31 7 Day Care ‐ Commercial (Less than 50) 2.00 x $194 = $389 $218 56% 60% $233 $245 $27 8 Day Care ‐ Commercial (Greater than 50) 3.00 x $194 = $583 $326 56% 60% $350 $367 $41 9 Dry Cleaning 2.00 x $194 = $389 $336 86% 90% $350 $367 $31 10 Dust Producing Operations 2.00 x $194 = $389 $376 97% 100% $389 $408 $32 11 High Piled Storage 2.00 x $194 = $389 $396 102% 100% $389 $408 $13 12 High Rise Building (Per Floor) 1.25 x $194 = $243 $173 71% 75% $182 $191 $18 13 Welding / Cutting 2.00 x $194 = $389 $396 102% 100% $389 $408 $13 14 Institutional (7 ‐ 50 People) 3.00 x $194 = $583 $504 86% 90% $525 $551 $47 15 Institutional (Greater than 50 People) 4.00 x $194 = $778 $672 86% 90% $700 $735 $62 16 Liquid or Gas Fueled Vehicles in Assembly Buildings 2.00 x $194 = $389 $218 56% 60% $233 $245 $27 17 Lumber Yard 2.00 x $194 = $389 $336 86% 90% $350 $367 $31 18 Occupant Load Increase 1.00 x $194 = $194 $138 71% 75% $146 $153 $15 19 Ovens, Industrial Baking or Drying 2.00 x $194 = $389 $336 86% 90% $350 $367 $31 20 Repair Garage 2.00 x $194 = $389 $396 102% 100% $389 $408 $13 21 Residential Care Facilities (7 ‐ 50 People) 3.00 x $194 = $583 $475 81% 85% $496 $521 $46 22 Residential Care Facilities (Greater than 50 People) 4.00 x $194 = $778 $633 81% 85% $661 $694 $61 23 Spray Painting or Dipping Operations 2.00 x $194 = $389 $336 86% 90% $350 $367 $31 24 Tent 2.00 x $194 = $389 $336 86% 90% $350 $367 $31
25 Woodworking Shop 2.00 x $194 = $389 $396 102% 100% $389 $408 $13 26 Apartments/Hotels/Motels
a) 3 ‐ 16 units 1.50 x $194 = $292 $163 56% 60% $175 $184 $21 b) 17 ‐ 32 units 2.50 x $194 = $486 $272 56% 60% $292 $306 $34 c) 33 or more units 3.50 x $194 = $681 $381 56% 60% $408 $429 $48 27 Day Care Inspection
a) Residential (Child / Elderly / Community) Less Than 26 (per 1.00 x $194 = $194 $168 86% 90% $175 $184 $16 b) Residential (Child / Elderly / Community) 26 & Over (per ho 1.00 x $194 = $194 $168 86% 90% $175 $184 $16 28 Failure to Obtain/Maintain Required Permits n/a Double Fee of Required Permit
Double Fee of
Required Permit
Double Fee of
Required Permit
8.d
Packet Pg. 187
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
User and Regulatory Fee Study
Cost of Service Calculation ‐ Fire
Fee Description
Labor
Hours
Hourly
Rate
Cost of
Service Current Fee
Current Cost
Recovery
Targeted Cost
Recovery
Proposed Fee
(wo/ CPI Inc)
Proposed Fee
(w/CPI Inc) Fee Change Note
Hazardous Material Permits
1 Aboveground Facility Closure 2.00 x $194 = $389 $257 66% 70% $272 $286 $29 [a] 2 Aboveground System Closure (Per System) 2.00 x $194 = $389 $396 102% 100% $389 $408 $13 [a] 3 Aboveground System Installation (Per System) 5.00 x $194 = $972 $643 66% 70% $681 $715 $72 [a] 4 Aboveground System Modification (Per System) 4.00 x $194 = $778 $514 66% 70% $544 $572 $57 [a] 5 Haz Mat ‐ Long Form 4.00 x $194 = $778 $633 81% 85% $661 $694 $61 6 Haz Mat ‐ Long Form (Helium Gas Only ‐ 6 Tanks or Less) 1.50 x $194 = $292 $163 56% 60% $175 $184 $21 7 Haz Mat ‐ Short Form 2.00 x $194 = $389 $316 81% 85% $331 $347 $31 8 Underground Tank Annual Permit 5.00 x $194 = $972 $791 81% 85% $826 $868 $76 9 Underground System Closure (Per System) 5.00 x $194 = $972 $791 81% 85% $826 $868 $76 10 Underground System Installation (Per System) 20.00 x $194 = $3,889 $2,176 56% 60% $2,333 $2,450 $274 11 Underground System Modification (Per System) 5.00 x $194 = $972 $544 56% 60% $583 $612 $69 Construction Permits ‐ Plan Review, Permit and Inspection 1 Architectural
Review (Greater of a or b)
a) Minimum Fee 1.00 x $194 = $194 $158 81% 85% $165 $174 $15 b) Percent of Bldg Plan Review Fee varies 25% varies 25% 25% n/a 2 Automatic Sprinklers
a) Automatic Fire Sprinkler Systems New
i) 1 ‐ 49 Heads 4.00 x $194 = $778 $435 56% 60% $467 $490 $55 ii) 50 ‐ 100 Heads 7.00 x $194 = $1,361 $762 56% 60% $817 $857 $96 iii) 101 ‐ 200 Heads 10.00 x $194 = $1,944 $1,088 56% 60% $1,167 $1,225 $137 iv) Each Additional 100 Heads 2.00 x $194 = $389 $218 56% 60% $233 $245 $27 b) Automatic Fire Sprinkler Systems ‐ Existing (No Calculations) i) 1 ‐ 15 Heads (Over‐the‐Counter) 3.00
x $194 = $583 $326 56% 60% $350 $367 $41
ii) 16 ‐ 49 Heads 4.00 x $194 = $778 $435 56% 60% $467 $490 $55 ii) 50 ‐ 100 Heads 6.00 x $194 = $1,167 $653 56% 60% $700 $735 $82 iv) Each Additional 100 Heads 1.00 x $194 = $194 $109 56% 60% $117 $122 $14 c) Automatic Fire Sprinkler Systems ‐ Existing (With Calculations) i) 1 ‐ 49 Heads 6.00 x $194 = $1,167 $653 56% 60% $700 $735 $82 ii) 50 ‐ 100 Heads 8.00 x $194 = $1,556 $870 56% 60% $933 $980 $110 iii) 101 ‐ 200 Heads 10.00 x $194 = $1,944 $1,088 56% 60% $1,167 $1,225 $137 iv) Each Additional 100 Heads 2.00 x $194 = $389 $218 56% 60% $233 $245 $27 d) Residential 13D ‐ Single Family 4.00 x $194 = $778 $435 56% 60% $467 $490 $55 3 Fire Alarm Systems
a) Non‐High Rise and Non R‐2 Occupancies
i) 1 ‐ 20 Devices 4.00 x $194 = $778 $633 81% 85% $661 $694 $61 ii) 21 ‐ 40 Devices 7.00 x $194 = $1,361 $762 56% 60% $817 $857 $96 iii) 41 ‐ 100 Devices 10.00 x $194 = $1,944 $1,088 56% 60% $1,167 $1,225 $137 iv) 101 ‐ 200 Devices 15.00 x $194 = $2,917 $1,632 56% 60% $1,750 $1,837 $206 v) Each Additional 50 Devices 3.00 x $194 = $583 $326 56% 60% $350 $367 $41
8.d
Packet Pg. 188
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
User and Regulatory Fee Study
Cost of Service Calculation ‐ Fire
Fee Description
Labor
Hours
Hourly
Rate
Cost of
Service Current Fee
Current Cost
Recovery
Targeted Cost
Recovery
Proposed Fee
(wo/ CPI Inc)
Proposed Fee
(w/CPI Inc) Fee Change Note
b) With Pre‐Wire Inspection Required (High Rise and R‐2 Occupancies) i) 1 ‐ 20 Devices 8.00 x $194 = $1,556 $870 56% 60% $933 $980 $110 ii) 21 ‐ 40 Devices 12.00 x $194 = $2,333 $1,305 56% 60% $1,400 $1,470 $164 iii) 41 ‐ 100 Devices 17.00 x $194 = $3,306 $1,849 56% 60% $1,983 $2,082 $233 iv) 101 ‐ 200 Devices 22.00 x $194 = $4,278 $2,393 56% 60% $2,567 $2,695 $301 v) Each Additional 50 Devices 3.00 x $194 = $583 $326 56% 60% $350 $367 $41 c) 10% Re‐Certification Fee 3.00 x $194 = $583 $326 56% 60% $350 $367 $41 4 Emergency Alarm System
a) New System 8.00 x $194 = $1,556 $870 50% 55% $856 $898 $28 b) System Modification 4.00 x $194 = $778 $435 50% 55% $428 $449 $14 5 Fire Pump Installation 5.00 x $194 = $972 $544 50% 55% $535 $561 $17 6 Underground Fire Service Systems
a) Fire Sprinkler System ‐ No Hydrants 5.00 x $194 = $972 $544 56% 60% $583 $612 $69 b) Repairs 5.00 x $194 = $972 $544 56% 60% $583 $612 $69 7O n ‐Site Hydrant Systems ‐ without automatic sprinklers a) Base Fee 5.00 x $194 = $972 $692 71% 75% $729 $766 $73 b) Plus, Fee Per Hydrant 0.50 x $194 = $97 $66 68% 72% $70 $73 $7 8 Special Systems (Leak Detection, Halon, CO2, Hood Standpipe) a) Hood 3.00 x $194 = $583 $534 92% 95% $554 $582 $48 b) Leak Detection, Halon, CO2, etc. 5.00 x $194 = $972 $534 55% 59% $554 $582 $48 9 Demolition
a) Demolition of Building 1.00 x $194 = $194 $198 102% 100% $194 $204 $6 b) Demolition of Fire Protection System 3.00 x $194 = $583 $326 56% 60% $350 $367 $41 10 Roadways ‐ Gates, Barriers, and Traffic Calming Devices 2.00 x $194 = $389 $218 56% 60% $233 $245 $27 Planning and Subdivision Review Services
1 Negative Declaration Review (per hour) varies x $194 = varies $168 80% 85% $165 $174 $5 2 CEQA Review (per hour) 5.25 x $194 = $1,021 $168 80% 85% $165 $174 $5 3 E.I.R Review (per hour) varies x $194 = varies $168 80% 85% $165 $174 $5 4 Planning Permit / Approval Review (per hour) varies x $194 = varies $168 80% 85% $165 $174 $5 5 Preliminary Plan Review (per hour) varies x $194 = varies $168 80% 85% $165 $174 $5 6 Subdivision Map Review (per hour) varies x $194 = varies $168 80% 85% $165 $174 $5 Other Services
1 Inspection Outside of Regular Office Hours (per hour) 1.00 x $233 = $233 $237 102% 100% $233 $245 $8 2 Additional Inspection (courtesy, re‐inspection, phasing) (per hou 1.00 x $194 = $194 $168 86% 90% $175 $184 $16 [b] 3 Excess Plan Check (4th and subsequent) (per hour) 1.00 x $194 = $194 $168 86% 90% $175 $184 $16 4 Special Inspections (per hour) 1.00 x $194 = $194 $168 86% 90% $175 $184 $16 5 Variance Application (Alternate Methods & Materials) 2.50 x $194 = $486 $420 86% 90% $438 $459 $39 6 Services Performed but not Otherwise Listed in this Fee Schedul 1.00 x $194 = $194 $168 80% 85% $165 $174 $5
8.d
Packet Pg. 189
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
User and Regulatory Fee Study
Cost of Service Calculation ‐ Fire
Fee Description
Labor
Hours
Hourly
Rate
Cost of
Service Current Fee
Current Cost
Recovery
Targeted Cost
Recovery
Proposed Fee
(wo/ CPI Inc)
Proposed Fee
(w/CPI Inc) Fee Change Note
7 Microfiche Fees/ Digital Imaging
a) Minimum Fee 0.02 x $194 = $4 $2 not examined not examined $2 $2 $0 i) Plan Sheet (Cost Per Sheet) 0.01 x $194 = $2 $1 not examined not examined $1 $1 $0 ii) Source Page (Cost Per Page) 0.01 x $194 = $2 $1 not examined not examined $1 $1 $0 iii) Reproduction of Microfiche (Plan Sheet, Cost Per Sheet) 0.04 x $194 = $8 $4 not examined not examined $4 $4 $0 iv) Reproduction of Microfiche (Source Page) 0.01 x $194 = $2 $1 not examined not examined $1 $1 $0 Operations
1 Records Search x $194 = n/a $76 not examined not examined $76 $76 $0 2 CPR Classes (Per Person) x $194 = n/a $36 not examined not examined $36 $36 $0 3 Non‐Emergency Standby/After Hours Inspection x $194 = n/a $3,271 not examined not examined $3,271 $3,271 $0 [a] Additional closure fees may be required based on the type and number of hazardous materials systems closed. [b] Re‐inspection fee applies applies after second re‐inspection.
8.d
Packet Pg. 190
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Current Fee Max. Fee + CPI Proposed Fee Charge Basis Note Operational Permits
1 Aerosol Products (500 lbs. ‐ Minimum) $336 $408 $367 2 Assembly (50 ‐ 300) $346 $510 $383
3 Assembly (> 300) $534 $612 $582
4 Candles/Open Flames in Assemblies $138 $204 $153
5 Carnival/Fair $534 $612 $582
6 Cryogens $336 $408 $367
7 Day Care ‐ Commercial (Less than 50) $218 $408 $245
8 Day Care ‐ Commercial (Greater than 50) $326 $612 $367 9 Dry Cleaning $336 $408 $367
10 Dust Producing Operations $376 $408 $408
11 High Piled Storage $396 $408 $408
12 High Rise Building (Per Floor) $173 $255 $191
13 Welding / Cutting $396 $408 $408
14 Institutional (7 ‐ 50 People) $504 $612 $551
15 Institutional (Greater than 50 People) $672 $817 $735 16 Liquid or Gas Fueled Vehicles in Assembly Buildings $218 $408 $245 17 Lumber Yard $336 $408 $367
18 Occupant Load Increase $138 $204 $153
19 Ovens, Industrial Baking or Drying $336 $408 $367
20 Repair Garage $396 $408 $408
21 Residential Care Facilities (7 ‐ 50 People) $475 $612 $521 22 Residential Care Facilities (Greater than 50 People) $633 $817 $694 23 Spray Painting or Dipping Operations $336 $408 $367 24 Tent $336 $408 $367
25 Woodworking Shop $396 $408 $408
26 Apartments/Hotels/Motels $0
a) 3 ‐ 16 units $163 $306 $184
b) 17 ‐ 32 units $272 $510 $306
c) 33 or more units $381 $715 $429
Activity Description
8.d
Packet Pg. 191
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Current Fee Max. Fee + CPI Proposed Fee Charge Basis NoteActivity Description 27 Day Care Inspection $0
a) Residential (Child / Elderly / Community) Less Than 26 (per hour) $168 $204 $184 per hour b) Residential (Child / Elderly / Community) 26 & Over (per hour) $168 $204 $184 per hour 28 Failure to Obtain/Maintain Required Permits Double Fee of Required Permit
Double Fee of
Required Permit
Double Fee of
Required Permit
Hazardous Material Permits $0
1 Aboveground Facility Closure $257 $408 $286 [a]
2 Aboveground System Closure (Per System) $396 $408 $408 [a] 3 Aboveground System Installation (Per System) $643 $1,021 $715 [a] 4 Aboveground System Modification (Per System) $514 $817 $572 [a] 5 Haz Mat ‐ Long Form $633 $817 $694
6 Haz Mat ‐ Long Form (Helium Gas Only ‐ 6 Tanks or Less) $163 $306 $184 7 Haz Mat ‐ Short Form $316 $408 $347
8 Underground Tank Annual Permit $791 $1,021 $868
9 Underground System Closure (Per System) $791 $1,021 $868 10 Underground System Installation (Per System) $2,176 $4,083 $2,450 11 Underground System Modification (Per System) $544 $1,021 $612 Construction Permits ‐ Plan Review, Permit and Inspection $0 1 Architectural Review (Greater of a or b) $0
a) Minimum Fee $158 $204 $174
b) Percent of Bldg Plan Review Fee 25% varies 25%
2 Automatic Sprinklers $0
a) Automatic Fire Sprinkler Systems New $0
i) 1 ‐ 49 Heads $435 $817 $490
ii) 50 ‐ 100 Heads $762 $1,429 $857
iii) 101 ‐ 200 Heads $1,088 $2,041 $1,225
iv) Each Additional 100 Heads $218 $408 $245
8.d
Packet Pg. 192
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Current Fee Max. Fee + CPI Proposed Fee Charge Basis NoteActivity Description b) Automatic Fire Sprinkler Systems ‐ Existing (No Calculations) $0 i) 1 ‐ 15 Heads (Over‐the‐Counter) $326 $612 $367
ii) 16 ‐ 49 Heads $435 $817 $490
ii) 50 ‐ 100 Heads $653 $1,225 $735
iv) Each Additional 100 Heads $109 $204 $122
c) Automatic Fire Sprinkler Systems ‐ Existing (With Calculations) $0 i) 1 ‐ 49 Heads $653 $1,225 $735
ii) 50 ‐ 100 Heads $870 $1,633 $980
iii) 101 ‐ 200 Heads $1,088 $2,041 $1,225
iv)
Each Additional 100 Heads $218 $408 $245
d) Residential 13D ‐ Single Family $435 $817 $490
3 Fire Alarm Systems $0
a) Non‐High Rise and Non R‐2 Occupancies $0
i) 1 ‐ 20 Devices $633 $817 $694
ii) 21 ‐ 40 Devices $762 $1,429 $857
iii) 41 ‐ 100 Devices $1,088 $2,041 $1,225
iv) 101 ‐ 200 Devices $1,632 $3,062 $1,837
v) Each Additional 50 Devices $326 $612 $367
b) With Pre‐Wire Inspection Required (High Rise and R‐2 Occupancies) $0 i)
1 ‐ 20 Devices $870 $1,633 $980
ii) 21 ‐ 40 Devices $1,305 $2,450 $1,470
iii) 41 ‐ 100 Devices $1,849 $3,470 $2,082
iv) 101 ‐ 200 Devices $2,393 $4,491 $2,695
v) Each Additional 50 Devices $326 $612 $367
c) 10% Re‐Certification Fee $326 $612 $367
4 Emergency Alarm System $0
a) New System $870 $1,633 $898
b) System Modification $435 $817 $449
5 Fire Pump Installation $544 $1,021 $561
6 Underground Fire Service Systems $0
a) Fire Sprinkler System ‐ No Hydrants $544 $1,021 $612 b) Repairs $544 $1,021 $612
8.d
Packet Pg. 193
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Current Fee Max. Fee + CPI Proposed Fee Charge Basis NoteActivity Description 7 On‐Site Hydrant Systems ‐ without automatic sprinklers $0 a) Base Fee $692 $1,021 $766
b) Plus, Fee Per Hydrant $66 $102 $73
8 Special Systems (Leak Detection, Halon, CO2, Hood Standpipe) $0 a) Hood $534 $612 $582
b) Leak Detection, Halon, CO2, etc. $534 $1,021 $582
9 Demolition $0
a) Demolition of Building $198 $204 $204
b) Demolition of Fire Protection System $326 $612 $367
10 Roadways ‐ Gates, Barriers, and Traffic Calming Devices $218 $408 $245 Planning
and Subdivision Review Services $0
1 Negative Declaration Review (per hour) $168 varies $174 per hour 2 CEQA Review (per hour) $168 $1,072 $174 per hour
3 E.I.R Review (per hour) $168 varies $174 per hour
4 Planning Permit / Approval Review (per hour) $168 varies $174 per hour 5 Preliminary Plan Review (per hour) $168 varies $174 per hour 6 Subdivision Map Review (per hour) $168 varies $174 per hour Other Services $0
1 Inspection Outside of Regular Office Hours (per hour) $237 $245 $245 per hour; 1‐hr 2 Additional Inspection (courtesy, re‐inspection, phasing) (per hour) $168 $204 $184 per hour [b] 3 Excess Plan Check (4th and subsequent) (per hour) $168 $204 $184 per hour; 1‐hr 4 Special Inspections (per hour) $168 $204 $184 per hour; 1‐hr 5 Variance Application (Alternate Methods & Materials) $420 $510 $459 6 Services Performed but not Otherwise Listed in this Fee Schedule (per hour) $168 $204 $174 per hour 7 Microfiche Fees/ Digital Imaging $0
a) Minimum Fee $2 $4 $2
i) Plan Sheet (Cost Per Sheet) $1 $2 $1
ii) Source Page (Cost Per Page) $1 $2 $1
iii) Reproduction of Microfiche (Plan Sheet, Cost Per Sheet) $4 $8 $4 iv) Reproduction of Microfiche (Source Page) $1 $2 $1
Operations
8.d
Packet Pg. 194
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Current Fee Max. Fee + CPI Proposed Fee Charge Basis NoteActivity Description 1 Records Search $76 n/a $76
2 CPR Classes (Per Person) $36 n/a $36
3 Non‐Emergency Standby/After Hours Inspection $3,271 n/a $3,271 Notes:
[a] Additional closure fees may be required based on the type and number of hazardous materials systems closed. [b] Re‐inspection fee applies applies after second re‐inspection. * Fees are set by the City but administered by Santa Clara County Fire Department. * Fees apply to only those quantities of materials or operations that require permits in accordance with the Fire Code. * Excluding penalties, annual Fire Code Permit fees shall not exceed $1,000 per business location. * Failure to submit and maintain the following correct and current Hazardous Materials Documents: HMIS (before bringing hazardous materials into City and thereafter), HMMP (within 30 days of notification and thereafter), HMMP (within 30 days of notification and thereafter), Closure Permit (30 Days Prior), CEQA Application (before bringing hazardous material into City), the fee will double as a result of non‐compliance.
8.d
Packet Pg. 195
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Fee Charge Basis Note
Operational Permits
1 Aerosol Products (500 lbs. ‐ Minimum) $367
2 Assembly (50 ‐ 300) $383
3 Assembly (> 300) $582
4 Candles/Open Flames in Assemblies $153
5 Carnival/Fair $582
6 Cryogens $367
7 Day Care ‐ Commercial (Less than 50) $245
8 Day Care ‐ Commercial (Greater than 50) $367
9 Dry Cleaning $367
10 Dust Producing Operations $408
11 High Piled Storage $408
12 High Rise Building (Per Floor) $191
13 Welding / Cutting $408
14 Institutional (7 ‐ 50 People) $551
15 Institutional (Greater than 50 People) $735
16 Liquid or Gas Fueled Vehicles in Assembly Buildings $245 17 Lumber Yard $367
18 Occupant Load Increase $153
19 Ovens, Industrial Baking or Drying $367
20 Repair Garage $408
21 Residential Care Facilities (7 ‐ 50 People) $521
22 Residential Care Facilities (Greater than 50 People) $694 23 Spray Painting or Dipping Operations $367
24 Tent $367
25 Woodworking Shop $408
26 Apartments/Hotels/Motels
a) 3 ‐ 16 units $184
b) 17 ‐ 32 units $306
c) 33 or more units $429
27 Day Care Inspection
a) Residential (Child / Elderly / Community) Less Than 26 (per hour) $184 per hour b) Residential (Child / Elderly / Community) 26 & Over (per hour) $184 per hour 28 Failure to Obtain/Maintain Required Permits Double Fee of Required Permit
Hazardous Material Permits
1 Aboveground Facility Closure $286 [a]
2 Aboveground System Closure (Per System) $408 [a]
3 Aboveground System Installation (Per System) $715 [a] 4 Aboveground System Modification (Per System) $572 [a] 5 Haz Mat ‐ Long Form $694
6 Haz Mat ‐ Long Form (Helium Gas Only ‐ 6 Tanks or Less) $184 Activity Description
8.d
Packet Pg. 196
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Fee Charge Basis NoteActivity Description
7 Haz Mat ‐ Short Form $347
8 Underground Tank Annual Permit $868
9 Underground System Closure (Per System) $868
10 Underground System Installation (Per System) $2,450 11 Underground System Modification (Per System) $612
Construction Permits ‐ Plan Review, Permit and Inspection 1 Architectural Review (Greater of a or b)
a) Minimum Fee $174
b) Percent of Bldg Plan Review Fee 25%
2 Automatic Sprinklers
a) Automatic Fire Sprinkler Systems New
i) 1 ‐ 49 Heads $490
ii) 50 ‐ 100 Heads $857
iii) 101 ‐ 200 Heads $1,225
iv) Each Additional 100 Heads $245
b) Automatic Fire Sprinkler Systems ‐ Existing (No Calculations) i) 1 ‐ 15 Heads (Over‐the‐Counter) $367
ii)
16 ‐ 49 Heads $490
ii) 50 ‐ 100 Heads $735
iv) Each Additional 100 Heads $122
c) Automatic Fire Sprinkler Systems ‐ Existing (With Calculations) i) 1 ‐ 49 Heads $735
ii) 50 ‐ 100 Heads $980
iii) 101 ‐ 200 Heads $1,225
iv) Each Additional 100 Heads $245
d) Residential 13D ‐ Single Family $490
3 Fire Alarm Systems
a) Non‐High Rise and Non R‐2 Occupancies
i) 1 ‐ 20 Devices $694
ii)
21 ‐ 40 Devices $857
iii) 41 ‐ 100 Devices $1,225
iv) 101 ‐ 200 Devices $1,837
v) Each Additional 50 Devices $367
b) With Pre‐Wire Inspection Required (High Rise and R‐2 Occupancies) i) 1 ‐ 20 Devices $980
ii) 21 ‐ 40 Devices $1,470
iii) 41 ‐ 100 Devices $2,082
iv) 101 ‐ 200 Devices $2,695
v) Each Additional 50 Devices $367
c)
10% Re‐Certification Fee $367
4 Emergency Alarm System
a) New System $898
b) System Modification $449
8.d
Packet Pg. 197
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Fee Charge Basis NoteActivity Description
5 Fire Pump Installation $561
6 Underground Fire Service Systems
a) Fire Sprinkler System ‐ No Hydrants $612
b) Repairs $612
7 On‐Site Hydrant Systems ‐ without automatic sprinklers a) Base Fee $766
b) Plus, Fee Per Hydrant $73
8 Special Systems (Leak Detection, Halon, CO2, Hood Standpipe) a) Hood $582
b) Leak Detection, Halon, CO2, etc. $582
9 Demolition
a) Demolition of Building $204
b)
Demolition of Fire Protection System $367
10 Roadways ‐ Gates, Barriers, and Traffic Calming Devices $245 Planning and Subdivision Review Services
1 Negative Declaration Review (per hour) $174 per hour 2 CEQA Review (per hour) $174 per hour
3 E.I.R Review (per hour) $174 per hour
4 Planning Permit / Approval Review (per hour) $174 per hour 5 Preliminary Plan Review (per hour) $174 per hour
6 Subdivision Map Review (per hour) $174 per hour
Other Services
1 Inspection Outside of Regular Office Hours (per hour) $245 per hour; 1‐hr min. 2 Additional Inspection (courtesy, re‐inspection, phasing) (per hour) $184 per hour [b] 3 Excess Plan Check (4th and subsequent) (per hour) $184 per hour; 1‐hr min. 4 Special Inspections (per hour) $184 per hour; 1‐hr min. 5 Variance Application (Alternate Methods & Materials) $459 6 Services Performed but not Otherwise Listed in this Fee Schedule (per hour) $174 per hour 7 Microfiche Fees/ Digital Imaging
a) Minimum Fee $2
i) Plan Sheet (Cost Per Sheet) $1
ii) Source Page (Cost Per Page) $1
iii) Reproduction of Microfiche (Plan Sheet, Cost Per Sheet) $4 iv) Reproduction of Microfiche (Source Page) $1
Operations
1 Records Search $76
2 CPR Classes (Per Person) $36
3 Non‐Emergency Standby/After Hours Inspection $3,271
8.d
Packet Pg. 198
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City of Campbell
FIRE FEES
Fee Charge Basis NoteActivity Description
Notes:
[a] Additional closure fees may be required based on the type and number of hazardous materials systems closed. [b] Re‐inspection fee applies applies after second re‐inspection. * Fees are set by the City but administered by Santa Clara County Fire Department. * Fees apply to only those quantities of materials or operations that require permits in accordance with the Fire Code. * Excluding penalties, annual Fire Code Permit fees shall not exceed $1,000 per business location. * Failure to submit and maintain the following correct and current Hazardous Materials Documents: HMIS (before bringing hazardous materials into City and thereafter), HMMP (within 30 days of notification and thereafter), HMMP (within 30 days of notification and thereafter), Closure Permit (30 Days Prior), CEQA Application (before bringing hazardous material into City), the fee will double as a result of non‐compliance.
8.d
Packet Pg. 199
Attachment: Cost of Service Model - Fire Only (FY 2023) (FY 2023 Schedule of Fees and Charges) City
Council
Report
TITLE: Public Hearing and Introduction of an Ordinance Amending Provisions of the Campbell Municipal Code to Revise the Business License Tax Rates Effective in Fiscal Year 2023 (Ordinance/Roll Call Vote)
RECOMMENDED ACTION
That the City Council introduce an Ordinance amending provisions of the Campbell Municipal Code to revise the business license tax rates, effective in Fiscal Year (FY) 2023.
BACKGROUND
As part of Measure M, approved by the voters in November 2010, Campbell Municipal Code (CMC) Section 5.01.170 (Business Licenses and Regulations) was amended by Ordinance 2132 to provide that the City Council may, by ordinance, increase the amount of any tax set forth in this title by no more than two percent (2%) per year to account for inflation. For reference, business license tax rates were last increased by 2% in Fiscal Year (FY) 2020. Due to negative economic impacts to the business community caused by the COVID-19 pandemic, Council chose to keep rates unchanged for FY 2021 and 2022.
DISCUSSION
The process for implementing amended Business License Tax Rates requires a first and second reading of the proposed ordinance. Consistent with public noticing requirements contained within California Government Code (GC) section 54954.6, if the first reading is approved on April 19, the second reading will be presented at the June 7 Council meeting. And, if approved at the second reading, the FY 2023 rates will become effective on July 7, 2022.
Ordinance 2132 again includes a provision that allows Business License Tax rates to be increased by ordinance in an amount not to exceed 2% on an annual basis, subject to Council approval. As such, staff is recommending increasing the existing Business License Tax rate schedule by the allowed 2% factor. Exceptions include the sub- category per-unit fees for Apartments, Hotels, Mobile Home Parks, Taxicabs, and Trailer Courts which result in fractional amounts. The rental dispute fee is a pass- through collection that goes to Project Sentinel for landlord-tenant mediation services Item: 9
Category: PUBLIC HEARINGS AND
INTRODUCTION OF
ORDINANCES
Meeting Date: April 19, 2022
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FY 2023 Business License Ordinance Page 2 of 2
during the fiscal year. It will also remain unchanged.
Attachment A is the authorizing ordinance. Attachment B is the updated comparative schedule of fees reflecting recommended changes noted above . The latter has also been published in the City’s designated newspaper of general circulation ; along with a notice of the public hearing dates of April 19 and June 7.
FISCAL IMPACT
The fiscal impact of approving the proposed Ordinance with a 2% increase to Business License Tax rates will be an estimated increase in FY 2023 General Fund revenue of $14,000; based on annual expected Business License Tax revenu e of $700,000 prior to the proposed rate increases.
ALTERNATIVES
Do not approve an increase in business license fees , and provide alternate direction to staff.
Prepared by:
Will Fuentes, Finance Director
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Business License Tax Ordinance FY 2023
b. Comparative Business License Tax Schedule FY 2023
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