3. Application Process
• City will use online application for grant and parklet permit that requires the following:
o Statement of Need
o Signed W-9 (for grant)
o Copy of current business license
• Economic development staff will do first review and notify businesses of incomplete application with assistance from building, code enforcement, planning and finance. Final approval of grant application the City Manager or designee, the Community Development Director, and the Finance Director.
4. Terms of Grant and Disclosures
• Applicant will need letter from contractor acknowledging compliance with state prevailing wage law requirements and ability to provide Certified Payroll records if requested.
• Applicants will need to submit a W-9; grants are subject to a 1099 issued by the City; businesses are advised to check with tax advisor regarding tax reporting.
• Grants are based on reimbursement for qualified expenses when the project is completed and all receipts for eligible costs are submitted and verified by the finance department. Finance department will issue check for reimbursement.
• All records and information pertaining to the grant application are considered public information.
• City may deny reimbursement for otherwise qualified expenses. • State law AB 562 requires public hearing, economic benefit (jobs and tax revenue projections), posting of names of grant recipients and amounts on City web site, report to state in five years. Public hearing will follow November 15 council meeting.
• Parklets will be owned by property owner
• Applicants must submit all required information to establish eligibility by the application review deadline.
9.a
Packet Pg. 333
Attachment: CC Resolution Approving Semi-Permanent Parklet Grant Program (Semi-Permanent Parklet Grant Program) City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.
November 14, 2022 BA-9
Budget to be Reduced
Fund/Program Account Number Description Amount
Budget to be Increased
Fund/Program Account Number Description Amount
EXPENDITURES
221.539 7427 Parklet Grant Program - Special Departmental 400,000 REASON FOR REQUEST - BE SPECIFIC:
Finance Director Community Development Director City Manager City Manager's Office
Will Fuentes Rob Eastwood Brian Loventhal
To appropriate ARPA funds towards the parklet grant program per guidance provided by City Council at the October 4, 2022 meeting.
539 - COVID 19 Response
9.b
Packet Pg. 334
Attachment: Budget Adjustment Form (Semi-Permanent Parklet Grant Program) RESOLUTION NO. _____________
A RESOLUTION OF THE COUNCIL OF THE CITY OF CAMPBELL
EXTENDING THE DOWNTOWN CAMPBELL PARKLET
PROGRAM TO CONTINUE TEMPORARILY EXPANDED
OUTDOOR DINING AND BUSINESS OPERATIONS TO MARCH
28, 2023.
WHEREAS, the Campbell City Council proclaimed a state of emergency on March 17, 2020 in response to COVID -19 following the World Health Organization’s escalation of COVID-19 to a pandemic, and following declarations of states of emergency made at the County, State, and Federal levels to slow the spread of COVID-19;
WHEREAS, on September 1, 2020, the Campbell City Council adopted Resolution 12634 authorizing establishment of the Downtown Campbell Parklet Program, in response to the COVID-19 pandemic allowing for the temporary expansion of outdoor business and dining operations in parklets located in on -street parking stalls located along East Campbell Avenue between the light rail tracks to just past Third Street;
WHEREAS, the Downtown Campbell Parklet Program has been extended multiple times since it was establ ished, in response to the ongoing state of emergency and to avoid disruption to downtown restaurants still covering from the impacts of the pandemic until such time a Semi-Permanent Parklet Program could be established;
WHEREAS, on July 5, 2022, the Campbell City Council adopted Resolution 12859 approving the establishment of a Semi -Permanent Parklet Program and adopted Resolution 12860 extending the Downtown Campbell Parklet Program to continue temporarily expanded outdoor dining and business operations to January 9, 2023; and
WHEREAS, the City desires to continue temporary expanded outdoor dining and business operations to March 28, 2023.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Campbell that the Downtown Campbell Parklet Program be extended to March 28, 2023, subject to the following:
1. All temporary parklets shall terminate expanded outdoor dining and business operations in on-street parking stalls and City-owned parking lots and remove all improvements related to their use including, but not limited to, decking, tables, heaters, and chairs by the close of business on March 28, 2023; and
2. Traffic lanes on East Campbell Avenue and in the Downtow n Area shall remain open to vehicle traffic.
9.c
Packet Pg. 335
Attachment: CC Resolution - Extending Temporary Parklet Program to Mar 28, 2023 (Semi-Permanent Parklet Grant Program)
PASSED AND ADOPTED this ____ day of ____ 2022, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED
_________________________
Paul Resnikoff, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk
9.c
Packet Pg. 336
Attachment: CC Resolution - Extending Temporary Parklet Program to Mar 28, 2023 (Semi-Permanent Parklet Grant Program) City
Council
Report
TITLE: Council Committee Reports
RECOMMENDED ACTION
That the City Council report on activities from their committee assignments.
DISCUSSION
This is t he section of the City Council Agenda that allows the City Councilmembers to report on items of interest and the work of City Council Subcommittees.
MAYOR RESNIKOFF:
City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Silicon Valley Animal Control Authority Board (SVACA)
West Valley Clean Water JPA
West Valley Mayors and Managers
West Valley Sanitation District
West Valley Solid Waste Authority JPA
VICE MAYOR BYBEE
Advisory Commissioner Appointment Interview Subcommittee City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Cities Association of SCC Representative
Downtown Subcommittee
Finance Subcommittee
Friends of the Heritage Theater Liaison
Association of Bay Area Governments (Alt.)
Cities Association Selection Committee & Legislative Action Committee (Alt.) Silicon Valley Animal Control Authority Board (SVACA) (Alt.) Valley Transportation Authority Policy Advisory Committee (Alt.) West Valley Mayors and Managers (Alt.)
COUNCILMEMBER GIBBONS:
Association of Bay Area Governments Executive Committee** Item: 10
Category: COUNCIL COMMITTEE
REPORTS
Meeting Date: November 15, 2022
10 Packet Pg. 337
Council Committee Reports Page 2 of 3
Campbell Historical Museum & Ainsley House Foundation Liaison Cities Association of SCC Selection Committee & Legislative Action Committee Education Subcommittee
Legislative Subcommittee
Silicon Valley Clean Energy JPA Board of Directors & Executive Committee (SVCE) County Library District JPA Board of Directors (Alt.)
SCC Housing and Community Development Advisory Committee (Alt.)
COUNCILWOMAN LANDRY
Advisory Commissioner Appointment Interview Subcommittee County Library District JPA Board of Directors
Downtown Subcommittee
Education Subcommittee
Economic Development Subcommittee
Recycling and Waste Reduction Commission of SCC**
Santa Clara Valley Water District: County Water Commission Cities Association of Santa Clara County Representative (Alt.) State Route (SR) 85 Corridor Policy Advisory Board (Alt.) West Valley Solid Waste Authority JPA (Alt.)
West Valley Clean Water JPA (Alt.)
COUNCILMEMBER LOPEZ:
Association of Bay Area Governments
Economic Development Subcommittee
Finance Subcommittee
Legislative Subcommittee
SCC Housing and Community Development Advisory Committee State Route (SR) 85 Corridor Policy Advisory Board
Valley Transportation Authority Policy Advisory Committee Campbell Historical Museum & Ainsley House Foundation Liaison (Alt.) Friends of the Heritage Theater Liaison (Alt.)
Santa Clara Valley Water District: County Water Commission (Alt.) Silicon Valley Clean Energy JPA Board of Directors Executive Committee (Alt.) West Valley Sanitation District (Alt.)
**appointed by other agencies
Prepared by:
Andrea Sanders, City Clerk
10 Packet Pg. 338
To: Honorable Mayor and City Council
Date: November 15, 2022
From: Andrea Sanders, Deputy City Clerk
Via: Brian Loventhal, City Manager
Subject: Desk Item 6 – Planning Commission Minutes 10/11/22
Attached are October 10, 2022 Planning Commission Minutes as supplemental information to item 6 – 1429 & 1445 Westmont Ave.
City of Campbell
MEMORANDUM
City Clerk’s Office
CITY OF CAMPBELL
Planning Commission Minutes
7:30 P.M. TUESDAY
October 11, 2022
PLANNING COMMISSION REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
The Planning Commission meeting on Tuesday October 11, 2022, was called to order at 7:30 p.m. in the Council Chambers of City Hall, 70 N. First Street, Campbell, CA, by Chair Ching and the following proceedings were had, to wit:
ROLL CALL
Commissioners Present: Chair: Stuart Ching
Vice Chair: Adam Buchbinder
Commissioner: Davis Fields
Commissioner: Maggie Ostrowski
Commissioner: Michael Krey
Commissioner: Alan Zisser
Commissioners Absent: Commissioner: Matt Kamkar
Staff Present: Director: Rob Eastwood
Associate Planner: Tracy Tam
City Attorney: Bill Seligmann
Admin Analyst: Ken Ramirez
APPROVAL OF MINUTES
Approved September 13, 2022 meeting minutes , Commissioner Ostrowski abstained as she was absent in last meeting.
COMMUNICATIONS
None
AGENDA MODIFICATIONS OR POSTPONEMENTS
None
Campbell Planning Commission Meeting Minutes – October 11, 2022 Page 2
ORAL REQUESTS
Chair Ching opened public comments, hearing none, public comments closed.
PUBLIC HEARINGS
Chair Ching asked if any of the Commissioners had any disclosures, hearing none Chair Ching read Agenda Item No. 1 into the record as follows:
PUBLIC HEARINGS
1. PLN-2022-13 Public Hearing to consider the request of TDDGUS (applicant for owner), for property located at 1429 & 1445 Westmont Avenue to allow for revisions to the architectural design and changes in floor area of a previously approved Planned
Development Permit for a 6-lot single-family house subdivision and to extend the approval of the previously approved tentative map. The application under consideration includes a Major Planned Development Permit Modification and an Extension of Approval. File No.: PLN -2022-13. Staff is recommending that this item be deemed Categorically Exempt from CEQA.
Tentative City Council Meeting Date: November 15, 2022.
Project Planner: Tracy Tam, Associate Planner
Associate Planner Tracy Tam presented the staff report to recommend approval for a 6-lot single-family house subdivision and to extend the approval of the previously approved tentative map.
Agent for applicant, Kelly Erardi, wanted to improve the project by revising the architectural design and floor plans to better align with buyer expectations. Also, thought it would be good to add Junior ADU’s to the design and project.
Planning Commissioners had questions regarding the permitting process which requires Planning Commission recommendation and City Council approval , garbage trucks feasibility to pick up garbage bins, and clarification on the Extension of Approval. Planning Commissioners were in favor of the project as they thought the design would be more appealing to buyers.
Motion: Upon motion by Commissioner Krey , seconded by Commissioner Zisser, the Planning Commission adopted resolution No. 465 6 recommending that the City Council approve a Planned Development Modification Permit and Extension of Approval for tentative map (PLN- 2022-13) to allow for revisions to the architectural design and changes in floor area of a previously approved planned development p ermit for a six-lot single-family house subdivision and to extend the approval of the previously approved tentative map on property located at 1429 & 1445 Westmont Avenue, by the following roll call vote:
AYES: Fields, Zisser, Ostrowski, Krey, Buchbinder, Ching NOES: None
Campbell Planning Commission Meeting Minutes – October 11, 2022 Page 3 ABS ENT: Kamkar
ABSTAIN: None
To: Mayor Resnikoff and City Council Members Date: Nov. 15, 2022 From: Tracy Tam, Associate Planner and Stephen Rose, Senior Planner Via: Rob Eastwood, Community Development Director
Subject: Desk Item for Item #8 –Multi-Family Development and Design Standards (PLN-2022-90)
The N
ovember 15, 2022, City Council staff report indicated that the Planning Commission feedback for this agenda item would be provided as a desk item . This memorandum serves to provide a summary of the Planning Commission recommendations from its meeting of November 8, 2022.
Fur
ther, this memo provides a summary of concerns outlined in a letter received from Sares Regis Group on this item (reference Exhibit A), and staff responses.
I. PL
ANNING COMMISSION RECOMMENDATIONS & FEEDBACK
The P
lanning Commission held a regular meeting on Tuesday, November 8, 2022, for the Multi-Family Development and Design Standards under development. The Planning Commission feedback on key discussion points are summarized below:
W
alkable and Auto-Oriented Neighborhoods
The Planning C ommission agreed with the Walkability M ap as presented, and advised that that Areas 1, 2, and 3 should a lso be considered walkable areas. The Planning Commission noted that these areas could be more walkable over time, particularly with property redevelopment.
Off-S
treet Parking Requirements
While there was not clear consensus, individual members of the Planning Commission were supportive of establishing a Citywide parking standard of 1.25 spaces per unit based on the findings/conclusions of the Ad- Hoc Subcommittee, which cited ITE (Institute of Traffic Engineers) parking rates as the basis of their recommendation (reference Exhibit B – ITE St andards). The Planning Commission separately recommended allowing for further parking reductions, when projects provide car sharing , bicycle parking, offering transit passes, and/or unbundled parking. The Planning Commission also advised that unbundled parking should be considered in areas where free overnight parking on the street is not permitted.
R
egulation of Design Standards
The Planning Commission agreed that the standards should regulate all aspects of the building design ( e.g., frontages, articulation, site layout) in consideration that the form- City of Campbell MEMORANDUM
Desk Item
Item #8 - Multi-Family Development and Design Standards (PLN-2022-90) Page 2 of 3
based approach can provide for a range of outcomes – thereby avoiding cookie cutter outcomes. The Planning Commiss ion agreed that a higher bar should be set for properties in the Downtown but felt that other areas of the community ( e.g., gateways) should not be held to a higher standard.
Standards to Address Adjacency and Context
The Planning Commission agreed that the standards should address adjacency to low - density residential development, freeways, creeks, schoolyards, and parks. Members of the Planning Commission noted that a greater emphasis should be paid to the street level experience to ensure a consistent pedestrian experience, rather than establishing standards that remove buildable area (or potential unit counts).
Standards for Development of Large Sites
Planning Commission recommended creating standards for the development of large sites and advised that an approximately four-to-five-acre threshold would be appropriate to apply these development standards. The recommended size was based on the average acreage of larger housing opportunity sites currently under consideration.
Furthermore, the Planning Commission expressed an interest in breaking up larger sites into smaller blocks, noting that this could be done in a variety of ways, from private streets to paseos. Planning Commissioners stated that including open spaces and civic spaces for large sites would help in breaking up the building but questioned if these w ere necessarily for wholly residential projects, particularly if the space was not open to the public.
II. SARES REGIS GROUP
In advance of the Planning Commission meeting, staff received the attached correspondence from David Hopkins from the Sares Regis Group regarding the Multi - Family Development and Design Standards . The letter outlines the following concerns (staff responses below each point are provided in italics):
• Development Standards for Large Sites: Use net buildable land area to determine a large site.
Staff shares in the concern and will ensure the Design Standards account easements, and non-buildable areas.
• Adjacency to creeks, riparian corridors, and natural habitat: If a property provides a setback from sensitive areas, the property should not be treated different simply because of adjacency.
Staff shares in the concern and the staff report identifies adjacency to creeks, riparian corridors, and natural habitat as warranting specific standards to address.
Desk Item
Item #8 - Multi-Family Development and Design Standards (PLN-2022-90) Page 3 of 3
At its meeting of November 8, 2022, the Planning Commission also agreed with this recommendation.
• Retail: Do not require ground floor retail for properties outside of the center of shopping districts
At this stage, staff is simply seeking direction on which areas of the city should be identified as walkable and auto-oriented. Following this first step, the staff intends to present criteria which may serve to identify where a ground floor commercial component may be required – and then present the results to the Planning Commission and Council for future discussion. As the comment is premature for discussion at this time, staff will make note of the comment and bring it back forward for discussion at the right time.
• Architectural Design Standards: Restrictions, such as step- backs and daylight planes will likely result in fewer feasible housing developments.
Staff shares in the concern and the standards will ensure that the Design Standards ensure that planned for densities can be achieved.
Attachments:
Exhibit A – Letter from Sares Regis Group
Exhibit B – ITE Standards
71 Multifamily Housing (Low-Rise)
(220)
Peak Period Parking Demand vs: Dwelling Units
On a: Weekday (Monday - Friday)
Setting/Location: General Urban/Suburban (no nearby rail transit) Peak Period of Parking Demand: 11:00 p.m. - 6:00 a.m.
Number of Studies: 119
Avg. Num. of Dwelling Units: 156
Peak Period Parking Demand per Dwelling Unit
Average Rate Range of Rates 33rd / 85th Percentile 95% Confidence Interval
Standard Deviation
(Coeff. of Variation)
1.21 0.58 - 2.50 1.03 / 1.52 1.16 - 1.26 0.27 ( 22% )
Data Plot and Equation
0 200 400 600 800 10000
1000
2000
Average RateStudy Site Fitted Curve
Fitted Curve Equation: Ln(P) = 0.99 Ln(X) + 0.15 R²= 0.96 X = Number of Dwelling Units
P = Parked Vehicles
Land Use Descriptions and Data Plots
72Parking Generation Manual, 5th Edition
Multifamily Housing (Low-Rise)
(220)
Peak Period Parking Demand vs: Dwelling Units
On a: Saturday
Setting/Location: General Urban/Suburban (no nearby rail transit) Peak Period of Parking Demand: 11:00 p.m. - 7:00 a.m.
Number of Studies: 6
Avg. Num. of Dwelling Units: 247
Peak Period Parking Demand per Dwelling Unit
Average Rate Range of Rates 33rd / 85th Percentile 95% Confidence Interval
Standard Deviation
(Coeff. of Variation)
1.31 1.05 - 1.62 1.18 / 1.61 *** 0.23 ( 18% )
Data Plot and Equation
0 100 200 300 4000
200
400
600
Average RateStudy Site Fitted Curve
Fitted Curve Equation: Ln(P) = 0.90 Ln(X) + 0.79 R²= 0.89 X = Number of Dwelling Units
P = Parked Vehicles
91 Multifamily Housing (Mid-Rise)
(221)
Peak Period Parking Demand vs: Dwelling Units
On a: Weekday (Monday - Friday)
Setting/Location: General Urban/Suburban (no nearby rail transit) Peak Period of Parking Demand: 10:00 p.m. - 5:00 a.m.
Number of Studies: 73
Avg. Num. of Dwelling Units: 261
Peak Period Parking Demand per Dwelling Unit
Average Rate Range of Rates 33rd / 85th Percentile 95% Confidence Interval
Standard Deviation
(Coeff. of Variation)
1.31 0.75 - 2.03 1.13 / 1.47 1.26 - 1.36 0.22 ( 17% )
Data Plot and Equation
0 1000 20000
1000
2000
Average RateStudy Site Fitted Curve
Fitted Curve Equation: P = 1.34(X) - 8.73 R²= 0.97
X = Number of Dwelling Units
P = Parked Vehicles
Land Use Descriptions and Data Plots
92Parking Generation Manual, 5th Edition
Multifamily Housing (Mid-Rise)
(221)
Peak Period Parking Demand vs: Dwelling Units
On a: Saturday
Setting/Location: General Urban/Suburban (no nearby rail transit) Peak Period of Parking Demand: 11:00 p.m. - 7:00 a.m.
Number of Studies: 3
Avg. Num. of Dwelling Units: 665
Peak Period Parking Demand per Dwelling Unit
Average Rate Range of Rates 33rd / 85th Percentile 95% Confidence Interval
Standard Deviation
(Coeff. of Variation)
1.22 0.84 - 1.33 0.94 / 1.33 *** 0.20 ( 16% )
Data Plot and Equation Caution – Small Sample Size
0 1000 20000
1000
2000
Average RateStudy Site
Fitted Curve Equation: *** R²= ***
X = Number of Dwelling Units
P = Parked Vehicles
To: Mayor Resnikoff and City Council Members
Date: Nov. 15, 2022
From: Ken Ramirez, Administrative Analyst and Leslie Parks, Economic Development Specialist
Via: Rob Eastwood, Community Development Director
Subject: Desk Item for Item #9 –Semi-Permanent Parklet Grant Program
The November 15, 2022, City Council staff report indicated within Exhibit A, Section 4 of the Grant Program Application Guidelines that the “City may deny reimbursement for otherwise qualified expenses.” The Grant Program Application Guidelines have been modified to include the language referenced in the staff report, as attached.
Attachments:
Exhibit A – Grant Program Application Guidelines
City of Campbell
MEMORANDUM
City of Campbell
Semi-Permanent Parklet Program
Exhibit A –
Grant Program Application Guidelines –
1. Description of Grant Program
• Total funding for City’s grant program capped at $400,000 • Total funding divided by number of approved grants
o Maximum grant if less than 10 applicants: up to $40,000 o Minimum grant based 16 parklets: up to $25,000
• If applications exceed 16 (in the order received), a waiting list will be established
• Four weeks are allowed for completing application process. Applications then must be deemed complete by application process end date • Grant funds can be used for construction labor and materials related to parklet (identified in contractor’s agreement); accessories such as heaters, heat source, furniture, plants, etc. not eligible
• Upon completion of parklet and submittal of receipt and payment copies that document qualified expenses, applicant is reimbursed up to between $25,000 or $40,000 depending on the number of approved applications • City is also providing $3000 for design/engineering for construction plans.
2. Eligibility criteria for grant:
• Business must submit a statement of need for grant that addresses but is not limited to the following:
o How will the parklet assist the business with recovery from economic impacts from the COVID-19 pandemic?
o How will the grant help the business maintain or increase the number of employees?
o The business must be able to cover the cost of parklet if it is more than grant amount.
o Other ways the grant and parklet will assist the business. • Business owner or property owner can apply for grant (whoever constructs the parklet).
• The property owner is required to sign the grant application and agreement between the City and the approved applicant.
• Applicant must be in good standing by having (consistent with adopted Parklet Guidelines):
o Active business license;
o All permits in good standing (e.g., Use Permit, Live Entertainment, Outdoor Dining, etc.);
City of Campbell
Semi-Permanent Parklet Program
o No use permit violations;
o No active code enforcement nor permit revocation action • Applicant must have approved parklet permit for final approval of grant
3. Application Process
• City will use online application for grant and parklet permit that requires the following:
o Statement of Need
o Signed W-9 (for grant)
o Copy of current business license
• Economic development staff will do first review and notify businesses of incomplete application with assistance from building, code enforcement, planning and finance. Final approval of grant application the City Manager or designee, the Community Development Director, and the Finance Director.
4. Terms of Grant and Disclosures
• Applicant will need letter from contractor acknowledging compliance with state prevailing wage law requirements and ability to provide Certified Payroll records if requested.
• Applicants will need to submit a W-9; grants are subject to a 1099 issued by the City; businesses are advised to check with tax advisor regarding tax reporting.
• Grants are based on reimbursement for qualified expenses when the project is completed and all receipts for eligible costs are submitted and verified by the finance department. Finance department will issue check for reimbursement.
• All records and information pertaining to the grant application are considered public information.
• If the terms of the grant agreement are not satisfied, City may deny reimbursement for otherwise qualified expenses.
• State law AB 562 requires public hearing, economic benefit (jobs and tax revenue projections), posting of names of grant recipients and amounts on City web site, report to state in five years. Public hearing will follow November 15 council meeting.
• Parklets will be owned by property owner
Applicants must submit all required