Agenda, regular meeting — Campbell City Council, January 22, 2024 (part 3 of 3)

MEMORANDUM CITY OF CAMPBELL

TO: Daniel Fama, Senior Planner DATE: 12/18/23

FROM: Roger Storz, Senior Civil Engineer

SUBJECT: DRC APPLICATION

Site Address: 44 & 56 Sunnyside Avenue
For File No(s): PLN-2023-135
Project Description: To allow the demolition of three (3) existing structures, removal of fourteen (14) trees, construction of six (6) single-family residences, and the creation of seven (7) new lots.

Applicant: Sachneel Patel

The subject request may be found:

Complete
Incomplete

COMMENTS

Please Note: As the applicant has previously submitted an SB330 preliminary application for this project, this application is not subject to the new stormwater requirements detailed in the most recent Municipal Regional Permit (MRP 3.0). The stormwater requirements listed below in the Conditions of Approval are based on the requirements of the previous Municipal Regional Permit (MRP 2.0).

PUBLIC WORKS DEPARTMENT CONDITIONS OF APPROVAL

1. Construction Drawings: The applicant shall submit the following permit applications prior to, or concurrent with the main Building permit application:
a. Encroachment Permit for Street Improvement Plans: The frontage improvements for the project shall be shown on a separate street improvement plan as detailed here:
https://www.campbellca.gov/187/Street-Improvements
b. Building Permit for On -Site / Grading & Drainage Plans: The on -site grading, drainage, stormwater, landscaping, ADA and site improvements for the project shall be shown on a separate building permit plan as detailed here:
https://www.campbellca.gov/DocumentCenter/View/16594
c. Tract Map: The subdivision map documents required for this project shall be submitted for review by the City Surveyor as detailed here:
https://www.campbellca.gov/DocumentCenter/View/1478

2. Tract (Final) Map: Prior to issuance of any grading or building permits for the project, the applicant shall submit a Tract Map for review by the City and recordation, upon approval by

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the City Council, pay various fees/deposits and submit the map in a digital format acceptable to the City.

3. City Alleyway: Consistent with recent projects in the area, the Tract Map shall include a restriction on access from this project to the adjacent City alleyway.

4. Sidewalk Easement: Upon recordation of the Tract Map, the applicant shall grant a five (5) foot sidewalk easement on private property at the proposed driveway to accommodate the required ADA compliant pathway for the public sidewalk through the driveway, unless otherwise approved by the City Engineer. The applicant shall cause all documents to be prepared by a registered civil engineer/land surveyor, as necessary, for the City’s review and recordation.

5. Private Easements: Upon recordation of the Tract Map, the applicant shall cause private easements to be recorded for private utilities, reciprocal ingress and egress, emergency vehicles, etc.

6. Monumentation for Tract Map: Prior to recordation of the Tract Map, the applicant shall provide a cash deposit for setting all monuments shown on the map. Monuments shall be set per section 20.76.010 of the Campbell Municipal Code including but not limited to setting permanent pipe monuments (three -fourths inch galvanize d steel pipe two feet long approximately six inches below finished grade) at each boundary of all lot corners within a subdivision, along the exterior boundary lines at intervals of approxi mately five hundred feet and at all beginning of curves and ending of curves on property lines, and monument boxes at intersections of all street monument line tangents.

7. Park Impact Fee: A fee in-lieu of parkland dedication pursuant to Campbell Municipal Code (CMC) Chapter 20.24 (Park Impact Fees and Park Land Dedication Subdivisions) is required.

The in-lieu fee shall be equal to the fee for six (6) new dwelling units based on the Single- family rate, less credit for two (2) existing single-family dwellings at the Single-family rate.

The fee in effect at the time of payment, as established by the City's Schedule of Fees, shall be the fee due. The fee shall be due to prior to recordation of the Tract Map.

8. Demolition: Prior to record ation of the Tract Map the applicant shall obtain a demolition permit and remove any nonconforming structures.

9. Soils Report: Upon submittal of the Tract Map, applicant shall provide a soils report prepared by a registered geotechnical or civil engineer.

10. Grading and Drainage Plan: Prior to recordation of the Tract Map, the applicant shall conduct hydrology studies based on a ten -year storm frequency, prepare an engineered grading and drainage plan, and pay fees required to obtain necessary grading permits. Prior to occupancy, the design engineer shall provide written certification that the development has been built per the engineered grading and drainage plans.

11. Storm Drain Area Fee: Prior to recordation of the Tract Map , the applicant shall pay the required Storm Drain Area fee, currently set at $2,120.00 per net acre, which is $847.79 (set for R-1 land use).

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12. Stormwater Pollution Prevention Measures : Prior to issuance of any grading or building permits, the applicant shall comply with the National Pollution Discharge Elimination System (NPDES) permit requirements, Santa Clara Valley Water District requirements, and the Campbell Municipal Code regarding stormwater pollution prevention. The primary objectives are to improve the quality and reduce the quantity of stormwater runoff to the bay.

Resources to achieve these objectives include Stormwater Best Management Practices Handbook for New Development and Redevelopment (“CA BMP Handbook”) by the California Stormwater Quality Association (CASQA), 2003; Start at the Source: A Design Guidance Manual for Stormwater Quality Protection (“Start at the Source”) by the Bay Area Stormwater Management Agencies Association (BASMAA), 1999; and Using Site Design Techniques to Meet Development Standards for Stormwater Quality: A Companion Document to Start at the Source (“Using Site Design Techniques”) by BASMAA, 2003.

13. Permeable Pavement: The proposed stormwater treatment plan is dependent on the use of permeable pavement for the common area driveway. Therefore, this project is required to use permeable pavers or permeable concrete for the areas as identified on the included stormwater treatment plan. The CC&R’s for the project shall require the HOA to perform annual maintenance of the permeable pavement, including vacuum sweeping of the permeable pavement prior to the beginning of the rainy season.

14. Water Meter(s) and Sewer Cleanout(s): Existing and proposed water meter(s) and sewer cleanout(s) shall be relocated or installed on private property behind the public right -of-way line.

15. Utility Coordination Plan: Prior to issuance of building permits for the site, the applicant shall submit a utility coordination plan and schedule for approval by the City Engineer for installation and/or abandonment of all utilities. The plan shall clearly show the location and size of all existing utilities and the associated main lines; indicate which utilities and services are to remain; which utilities and services are to be abandoned, and where new utilities and services will be installed. Joint trenches for new utilities shall be used whenever possible.

16. Pavement Restoration: The applicant shall restore the pavement in compliance with City standard requirements. In the event that the roadway has recently received a pavement treatment or reconstruction, the project will be subject to the City’s Street Cut Moratorium.

The applicant will be required to perform enhanced pavement restoration consistent with the restoration requirements associated with the Street Cut Moratorium . The City’s Pavement Maintenance Program website ( https://www.ci.campbell.ca.us/219) has detailed information on the streets currently under moratorium and the enhanced restoration requirements.

17. Street Improvement Agreements / Plans / Encroachment Permit / Fees / Deposits: Prior to recordation of the Tract Map, the applicant shall execute a street improvement agreement, cause plans for public street improvements to be prepared by a registered civil engineer, pay various fees and deposits, post security and provide insurance necessary to obtain an encroachment permit for construction of the standard public street improvements, as required by the City Engineer. The plans shall include the following, unless otherwise approved by the City Engineer:

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a. Show location of all existing utilities within the new and existing public right of way. b. Relocation of all existing utilities including utility boxes, covers, poles, etc. outside of sidewalk area. No utility boxes, covers, etc. will be allowed in the sidewalk area. c. Removal of existing driveway approaches, curb, gutter and sidewalk. d. Installation of City standard curb, gutter, attached sidewalk and ADA compliant driveway approach.
e. Installation of asphalt concrete overlay per street pavement restoration plan for utility installation and/or abandonment, as required by the City Engineer. f. Installation of streetlights, conduits, conductors and related facilities in accordance with the City of Campbell’s Street Lighting Policies.
g. Installation of traffic control, stripes and signs.
h. Construction of conforms to existing public and private improvements, as necessary. i. Submit final plans in a digital format acceptable to the City.

18. Street Improvements Completed for Occupancy and Building Permit Final: Prior to allowing occupancy and/or final building permit signoff for any and/or all buildings, the applicant shall have the required street improvements installed and accepted by the City, and the design engineer shall submit as-built drawings to the City.

19. Utility Encroachment Permit: Separate encroachment permits for the installation of utilities to serve the development will be required (including water, sewer, gas, electric, etc.). Applicant shall apply for and pay all necessary fees for utility permits for sanitary sewer, gas, water, electric and all other utility work.

20. Additional Street Improvements: Should it be discovered after the approval process that new utility main lines, extra utility work or other work is required to service the development, and should those facilities or other work affect any public improvements, the City may add conditions to the development/project/permit, at the discretion of the City Engineer, to restore pavement or other public improvements to the satisfaction of the City.

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Attachment: Alternative DPW Conditions of Approval (PLN-2023-135 ~ 44-56 Sunnyside Avenue) City
Council
Report
TITLE: Public Hearing to Consider the Request of Salvatore Caruso to Allow Construction of a Stacked Two -Level, 1,940 Square -Foot Duplex on an Existing Residential Property Developed with a Detached Single - Family Home to Remain, Located at 105 Kennedy Avenue, Including Vacation and Abandonment of an Existing Public Sidewalk Easement, and Reconstruction of Existing 6 -Foot Fence. the Application Under Consideration is a Planned Development Permit Submitted Under an SB-330 Pre-Application Filed in Compliance with Government Code § 65941.1. File No.: PLN-2023-119. (Resolution/Roll Call Vote)

RECOMMENDED ACTION
The Planning Commission recommends that the City Council adopt a resolution approving a Planned Development Permit.

ENVIRONMENTAL (CEQA) DETERMINATION
The Planning Commission recommends that the City Council accept a determination that this project is Categorically Exempt from environmental review under Section 15303(b) of the California Environmental Quality Act (CEQA) Guidelines, pertaining to the construction of a duplex or similar multi-family residential structures designed for not more than six dwelling units in an urbanized area.

PROJECT DATA1
Zoning Designation: Planned Development (P-D)
General Plan Designation: Medium Density Residential (14-20 units/gr. acre) Net Lot Area (Pre-Dedication): 4,900 square-feet
Net Lot Area (Post-Dedication): 4,400 square-feet
Gross Lot Area: 7,965 square-feet (0.182 acres)
Density: 16.4 units/gr. acre. 20 units/gr. acre (Max. Allowed) Building Height (New): 27 feet 75 ft- (City-wide max.) Building Square Footage:
1 Reflects standards applicable to the property as they existed at time of pre -application submittal (see, below).

Item: 14
Category: PUBLIC HEARINGS AND

INTRODUCTION OF

ORDINANCES
Meeting Date: January 22, 2024
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PLN-2023-119 ~ 105 Kennedy Ave. Page 2 of 9
Existing House: 1,003 square-feet
Proposed Duplex: 1,790 square-feet
2,793 square-feet (Total Building Area)
Floor Area Ratio (FAR) 0.63 No Maximum
Lot Coverage: 43% No Maximum
Parking: 0 stalls Not Required (AB 2097)
Landscaping Area: 33% No Minimum
Building Setbacks (Duplex): Proposed Required
Front (east): 3-feet (to building wall) Not Required
1-foot (to upper balcony) Not Required
Sides (north): 3 feet Not Required
Sides (east): 60 feet Not Required
Rear (west): 3 feet Not Required

DISCUSSION
Proposed Project : The proposed project is an application for a Planned Development Permit to allow construction of a stacked two -level, approximately 1,790 square -foot duplex on an existing residential property (reference Attachment B – Project Plans).

Project Site: The project site is an approximately 4,900 square-foot parcel located at the northwest corner of Kennedy Avenue and Industrial Street, within the Planned Development Zoning District and designated as Medium-Density Residential (14 -20 units/gr. acre) under the prior General Plan Land (see discussion, below). The property is currently developed with a single -family residence that would remain with the project, which is currently being remodeled under a separate permit.

Scope of Review : As a 100% residential project with two units, the duplex proposal constitutes a "housing development project" under State law, which limits the City's review pursuant to the Housing Crisis Act and the Housing Accountability Act:
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◼ Housing Crisis Act: Originally adopted as SB-330 in 2019 and amended by SB-8 in 2021, the Housing Crisis Act is a broad law that contains various components, among which is a vesting pre -application process. This particular provision, in association with related changes to the Permit Streamlining Act, allows a developer to submit preliminary plans to the City that vest ("lock -in") zoning code standards, General Plan policies, and building/fire codes that are in effect at the time of submittal.

This project is governed by a preliminary application submitted on April 28, 2023, which predates the June 2, 2023, implementation date of the new General Plan, revised Zoning Code, and Multi -Family Development and Design Standards (MFDDS). As such, it must be considered under the prior General Plan and Zoning Code, and without review under the MFDDS.2
◼ Housing Accountability Act: The Housing Accountability Act (HAA) limits the City's ability to "deny, reduce the density for, or render infeasible" the project unless: 1) the proposal is found to be in violation of an objective general plan/zoning standard (other than those waived/reduced through use of the Density Bonus law); or 2) the project will result in a specific adverse impact to public health and safety. While changes to the project may be applied by the decision -making body to further applicable goals, policies, and strategies – any changes not based on objective standards may not make the project infeasible or reduce the number of units. For example, the decision-making body may not deny a project because of its proposed paint color, but still retains the authority to condition such a change, provided the change is rooted in a finding or a policy.

Additionally, as noted, the project site is zoned P -D (Planned Development), which has no development standards, such as setbacks, floor area ratio, lot coverage, etc.

In the past, the City relied on the discretionary review process to determine the appropriateness of such standards on a case -by-case basis, which is no longer permissible under the HAA. As such, the ability to deny or modify the project based for non-compliance with objective standards is limited.

Planning Commission Action : The Planning Commission held a public hearing on this application at its meeting of November 28, 2023 and recommended approval on a 7 -0 vote (reference Attachment B – Meeting Minutes). The majority of the Commission's discussion pertained to the applicant's desire to allow a 6 -foot fence in the same location as the existing fence around the corner of the property (photo, below). Although the existing fencing is generally compliant (within a foot or two), the Public Works 2 The development of this property today would be limited to a total of two (2) units due to the manner in which density is now calculated under the new General Plan (see footnote #3). Since only one additional unit could be created, a development proposal would not be subject to the MFDDS, which is limited to "housing development projects," that by definition means projects with two or more units. Instead, such a proposal would be evaluated as a Site and Architectural Review Permit subject to conventional development standards (e.g., FAR, lot coverage, etc.).
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PLN-2023-119 ~ 105 Kennedy Ave. Page 4 of 9
Department is requiring construction of a landscaped park strip along the Kennedy Avenue frontage in a "detached sidewalk" configuration, which has the effect of shifting the sidewalk approximately 4 ½ feet inward. The relocated sidewalk would place the existing fencing well within the intersection "sight-triangle," which must generally be kept clear of any fencing taller than 3 ½ feet per the City's fencing standards ( CMC Sec.

21.18.060). However, deviations from this requirement can be approved by a stand - alone "Fence Exception" or as part of a development application.

The applicant’s revised plans (reference Attachment C) incorporate additional fencing details on Sheet A1.1 (site plan). As discussed under the "Analysis," section, Public Works staff has determined there is no safety issue with the fence being reconstructed in its current location. The applicant's revised plans also include revisions to the building's window layout, with additional windows on the west, north, and east elevations. Since there are no objective standards governing window size or placement, these are non-material revisions.

ANALYSIS
Vacation of Sidewalk Easement : There is an existing 4 -foot sidewalk easement that runs across the Industrial Street property line and around the corner up Kennedy Avenue (reference Attachment D). The easement specifies that the area "be kept open and free of buildings and structures of any kind," which functions as a de-facto setback.3 The proposed duplex would be placed 1 -foot from the Industrial Street property line, as measured to the cantilevered balcony (or 3 -feet as measured to the front building wall).

In order for the building to be constructed in this location, the applicant is requesting that the easement be vacated. The Public Works Department has no objection to the request since this easement would be replaced with more precisely drawn easements, as depicted on the site plan. Without vacation of the existing sidewalk easement, the duplex would need to be shifted 3 -feet inwards, so that the cantilevered balcony would be at the edge of the easement, 4-feet from the Industrial Street property line.

Considerations in Review of Applications : In review of a Planned Development Permit, the Zoning Code (former CMC Sec. 21.12.030.H.5) directs the decision -making body to

3 The easement was granted in 2004, likely when the City constructed the accessible driveway curb -cuts and the corner ramp along the property.
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PLN-2023-119 ~ 105 Kennedy Ave. Page 5 of 9
consider certain design and layout aspects of the proposal prior to rendering a decision, referenced to as "considerations". The following identifies these considerations and application consistency.

A. Considerations relating to site circulation, traffic congestion, and traffic safety:

Traffic Congestion: A duplex has no impact upon traffic congestion, given it would only result in the creation of two new units.

Traffic Safety and Site Circulation : Under the recently adopted law, AB -2097, the City is precluded from applying a parking standard for any project within one -half mile of transit stations. As such, the project is not required to provide, nor is proposing to provide, any formal parking facilities that could present a traffic safety or site circulation issue. Nonetheless, the concrete area between the two buildings could accommodate two parked vehicles in an informal manner, who would back -up onto Industrial, which is a low volume residential street.

B. Considerations relating to landscaping: The P -D Zoning District did not have a landscaping requirement, as this was an element of project review that would typically have been evaluated on a case -case basis. However, the plans do show landscaping along the perimeter of the property and in front of the proposed duplex structure.

C. Considerations relating to structure and site layout:

Structure Siting: The proposed duplex would be located behind the existing single - family residence on the property, oriented onto Industrial Street at a 5 -ft front setback. The two structures would be situated approximately 12 -ft apart from each other. Existing landscaping and pavement improvements around the single -family residence would remain, as shown:
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Site Layout: The property's layout relative to the public right -of-way will change slightly with the project. The Public Works Department will be requiring extensive public improvements along Kennedy Avenue and Industrial Street, including dedication of additional public right -of-way, construction of new 5 -ft wide City -standard "detached" sidewalk (with a park strip) along the Kennedy Avenue frontage, construction of 5 -ft wide City-standard "attached" sidewalk (without a park strip) along the Industrial Street frontage, and construction of two ADA -compliant ramps at the corner of Kennedy Avenue and Industrial Street.

Design Guidelines: The former Zoning Code also directed the decision -making body to "take into consideration any relevant design guidelines that have been adopted by the City" ( former CMC Sec.

21.12.030.E). However, no design standards are
applicable to the project. Nonetheless, the duplex is
generally designed consistent with recent development
in the neighborhood, characterized by "board and
batten" exterior siding finished in Benjamin Moore
"Feather Grey, Flat" paint. The structure features two
primary roof ridgelines, with the highest point reaching 27-feet and a secondary level at 22 ½-feet. The design
includes vertically oriented rectangular windows that
are evenly distributed across both floors.

Entrances into the duplex consist of a pair of off -set ground floor doors, providing independent access to each unit. The upper -level unit also includes a small front -facing balcony with a simple railing design. Landscaping is incorporated at the pedestrian level with planter boxes.

Findings for Approval : To grant a land use approval, the decision -making body must affirmatively establish that the project meets codified findings for approval. Findings establish the evidentiary basis for a City's decision to grant or deny a land use approval and to impose conditions of approval as necessary to establish the findings. The applicable findings depend upon the type of land use approval under review. The following analysis identifies each of the applicable findings in italics and how the proposed project satisfies them.

Planned Development Permit Findings
A. The proposed development or uses clearly would result in a more desirable environment and use of land than would be possible under any other zoning district classification.

Not Applicable. Since the project site is already zoned P -D (Planned Development) the applicant is compelled to build under the provisions of this zoning district, such that this finding is not directly applicable.
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B. The proposed development would be compatible with the general plan and will aid in the harmonious development of the immediate area.

Yes. The General Plan land use designation for the project site at the time of preliminary application submittal was Medium-Density Residential (14 -20 units/gr. acre). Based on the property's 0.182 acres gross lot area4, a 3-unit project results in a density of 16.4 units/gr. acre, consistent with the range. The General Plan also indicates that "historically, new development at this density has been in the form of apartments, condominiums and townhouses." The proposed duplex would, therefore, be in keeping with anticipated development intensity of this designation.

Lastly, the proposed project may also be found consistent with the following General Plan policies and strategies. These policies reference the need to protect the integrity of established neighborhoods, quality site planning and design, and production of needed housing:

Policy LUT-5.2: Residential Neighborhoods : Maintain safe, attractive, pedestrian friendly residential neighborhoods with identifiable centers and consistent development patterns and a range of public and private services.

Strategy LUT-5.2a: Neighborhood Compatibility : Promote new residential development and substantial additions that are designed to maintain and support the existing character and development pattern of the surrounding neighborhood, especially in historic neighborhoods and neighborhoods with consistent design
characteristics.

Policy LUT-9.3: Design and Planning Compatibility : Promote high quality, creative design and site planning that is compatible with surrounding development, public spaces and natural resources.

Strategy LUT-9.3e: Building Materials : Encourage the use of long -lasting, high quality building materials on all buildings to ensure the long -term quality of the built environment.

C. The proposed development will not result in allowing more residential units than would be allowed by other residential zoning districts which are consistent with the general plan.

Not Applicable. This finding is not consistent with the Housing Accountability Act — Gov. Code § 65589.5(j)(4) —which indicates that in cases where the general plan and zoning ordinance do not match, a project is only required to comply with the general plan. The comparable zoning district for the property based on its General 4 Under the prior General Plan and Zoning Code, "gross lot area" included both the titled property plus the public right-of-way to the centerline of adjacent streets. This definition had the result of providing additional density capacity to corner properties since their gross lot areas incorporated the right -of-way of two streets. 14 Packet Pg. 490
PLN-2023-119 ~ 105 Kennedy Ave. Page 8 of 9
Plan designation is the former R -2 (Multiple -family) Zoning District, which would have only allowed one unit to be constructed based on the net lot area. However, under the General Plan, as discussed above, the gross lot area allows for creation of three units.

D. The proposed development would not be detrimental to the health, safety or welfare of the neighborhood or of the city as a whole.

Yes. The construction of a duplex has no ability to result in any public health impacts in that the residential use would not result in the release or distribution of any hazardous substances, emissions, or waste.

Fence Exception Findings
A. The request would not impair pedestrian or vehicular safety; Yes. Public Works staff determined that allowing reconstruction of the existing fencing would not create a safety issue based on the sight lines and the Kennedy/Industrial corner being a 4-way stop controlled intersection.

B. The request would result in a more desirable site layout; Yes. The fencing would allow the side yard to serve as a private open space for the property.

C. The request would not be detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing or working in the neighborhood of the change; and
Yes. Replacement of the existing fencing in its current location would maintain an existing condition, which has not resulted in any known issues.

D. The request would not be detrimental or injurious to property and improvements in the neighborhood or to the general welfare of the city.

Yes. Replacement of the existing fencing in its current location would be consistent with the fencing pattern along Industrial Street on neighboring properties.

PUBLIC COMMENT
No public comment has been received.

FISCAL IMPACT
In addition to the entitlement application fees already paid, and permits fees required for building permit and off -site improvement review, the applicant will contribute over approximately $43,000 in parkland fees.

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PLN-2023-119 ~ 105 Kennedy Ave. Page 9 of 9
Prepared by:

Daniel Fama, Senior Planner
Reviewed by:

Rob Eastwood, Community
Development Director
Approved by:

Brian Loventhal, City Manager
Attachment:
a. City Council Resolution (PD Permit)
b. PC Meeting Minutes (2023-11-28)
c. Revised Project Plans
d. Sidewalk Easement
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RESOLUTION NO. ____

BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CAMPBELL APPROVING A PLANNED DEVELOPMENT PERMIT TO
ALLOW CONSTRUCTION OF A STACKED TWO -LEVEL, 1, 940

SQUARE-FOOT DUPLEX ON AN EXISTING RESIDENTIAL

PROPERTY DEVELOPED WITH A DETACHED SINGLE -FAMILY
HOME TO REMAIN, LOCATED AT 105 KENNEDY AVENUE ,

INCLUDING VACATION AND ABANDONMENT OF AN EXISTING

PUBLIC SIDEWALK EASEMENT, AND RECONSTRUCTION OF
EXISTING 6-FOOT FENCE. FILE NO.: PLN-2023-119

After notification and public hearing, as specified by law and after presentation by the Community Development Director, proponents and opponents, the hearing was closed.

The City Council finds as follows with regard to the approval of a Planned Development Permit:

1. The Proposed Project is an application for a Planned Development Permit to all ow construction of a two-level stacked two-level, 1,940 square-foot duplex on an existing residential property developed with a detached single -family home to remain, as well vacation and abandonment of an existing public easement that will no longer serve a public purpose and reconstruction of an existing 6-foot fence.

2. The Project Site is a n approximately 4,900 square-foot (net) parcel (7,965 gross square-feet) located at the northwest corner of Kennedy Avenue and Industrial Street.

3. The Proposed Project was submitted under an SB-330 preliminary application filed in compliance with Government Code § 65941.1 on April 28, 2023, predating the June 2, 2023, implementation date of the new General Plan, revised Zoning Code, and Multi - Family Development and Design Standards (MFDDS).

4. Due to the aforementioned preliminary application, the application is not subject to any objective design standards nor any zoning district specific development standards.

5. The Project Site was designated at the time of pre -application submittal as Medium Density Residential (14-20 units/gr. acre) and zoned P-D (Planned Development), as shown on the former Campbell General Plan and Zoning Maps, respectively.

6. The Project Site is currently developed with a single-family residence that would remain with the project, which is currently being remodeled under a separate permit.

7. The Proposed Project's three units would result in a density of 16.4 units/gr. acre (3 units ÷ 0.182 gross acres), consistent with the density range of the applicable Medium Density Residential (14 -20 units/gr. acre) designation. Although three units exceeds the allowable one unit otherwise specified by former CMC Sec. 21.08.060.E., Table 2- 6 (General Development Standards – R-2 Zoning District), pursuant to Cal ifornia Government Code § 65589.5, in cases where the general plan and zonin g ordinance do not match, a project is only required to comply with the general plan.

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8. The Proposed Project is not subject to the provisions CMC Chapter 21.24 (Inclusionary Housing Ordinance) in that it has fewer than 10 housing units.

9. Pursuant to CMC Section 21.18.060.G., the decision -making body on a discretionary development application may allow a deviation from the fencing requirements if it can establish the findings for a Fence Exception contained in CMC Section 21.18.060.E.

The request to allow reconstruction of an existing fence, even though it would be located in the "sight-triangle" due to the relocation of the public sidewalk will not present a safety impact based on the sight lines and the Kennedy/Industrial corner being a 4 - way stop controlled intersection.

10. The Proposed Project is a "housing development project" under State law, which limits the City in its capability to "deny, reduce the density for, or render infeasible" the project under the Housing Accountability Act (HAA) (Government Code Section 65589.5) unless: 1) the proposal is found to be in violation of an objective general plan/zoning standard (other than those waived/reduced through use of the Density Bonus law); or 2) the project will result in a specific adverse impact to public health and safety.

11. The Proposed Project would be consistent with the following General Plan policies and strategies:

Policy LUT-5.2: Residential Neighborhoods: Maintain safe, attractive, pedestrian friendly residential neighborhoods with identifiable centers and consistent development patterns and a range of public and private services.

Strategy LUT-5.2a: Neighborhood Compatibility: Promote new residential development and substantial additions that are designed to maintain and support the existing character and development pattern of the surrounding neighborhood, especially in historic neighborhoods and neighborhoods with consistent design characteristics.

Policy LUT-9.3: Design and Planning Compatibility: Promote high quality, creative design and site planning that is compatible with surrounding development, public spaces and natural resources.

Strategy LUT-9.3e: Building Materials: Encourage the use of long-lasting, high quality building materials on all buildings to ensure the long-term quality of the built environment.

12. The Proposed Project incorporates a requirement for off -site public improvements including dedication of right -of-way for public street purposes and installation of City standard curb, gutter, sidewalk, driveways, street tree(s), and street light(s).

13. In review of the proposed project, the City Council considered the site circulation, traffic congestion, and traffic safety effects of the project, including the effect of the site development plan on traffic conditions on abutting streets; the layout of the site with respect to locations and dimensions of vehicular and pedestrian entrances, exit driveways, and walkways; the arrangement and adequacy of off-street parking facilities to prevent traffic congestion; the location, arrangement, and dimensions of truck loading and unloading facilities; the circulation patterns within the boundaries of the development, and; the surfacing and lighting of the off-street parking facilities.

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14. The City Council further considered the landscaping design of the proposed project, including the location, height, and material of fences, walls, hedges, and screen plantings to ensure harmony with adjacent development or to conceal storage areas, utility installations, and other unsightly aspects of the d evelopment; the planting of groundcover or other surfacing to prevent dust and erosion, and the preservation of existing healthy trees.

15. The City Council further considered the proposed project's architectural and site layout, including the general silhouette and mass, including location on the site, elevations, and relation to natural plant coverage, all in relationship to the surrounding neighborhood; the exterior design in relation to adjoining structures in terms of area, bulk, height, openings, and breaks in the facade facing the street; and appropriateness and compatibility of the proposed uses in relation to the adjacent uses and the area as a whole.

16. No substantial evidence has been presented which shows that the project, as currently presented and subject to the required conditions of approval, will have a significant adverse impact on the environment.

17. There is a reasonable relationship and a rough proportionality between the Conditions of Approval and the impacts of the project.

18. There is a reasonable relationship between the use of the fees imposed upon the project and the type of development project.

Based upon the foregoing findings of fact and in consideration of the entire administrative record, the City Council further finds and concludes that:

Planned Development Permit Findings (CMC Sec. 21.12.030.H.6):

1. The proposed development will clearly result in a more desirable environment and use of the land than would be possible under any other zoning district classification;

2. The proposed development will be compatible with the General Plan of the City and will aid in the harmonious development of the immediate area;

3. The proposed development will not result in allowing more residential units than would be allowed by other residential zoning districts, which are consistent with the General Plan designation of the property;

4. The proposed development will not be detrimental to the health, safety or welfare of the neighborhood or the City as a whole;

Fence Exception Findings (CMC Sec. 21.42.060.B)

5. The [increased height] would not impair pedestrian or vehicular safety;

6. The [increased height] would result in a more desirable site layout;

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7. The [increased height] would not be detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing or working in the neighborhood of the change;

8. The [increased height] would not be detrimental or injurious to property and improvements in the neighborhood or to the general welfare of the city;

Environmental Findings (CMC Sec. 21.38.050):

9. This project is Categorically Exempt under per Section 15303(b) of the California Environmental Quality Act (CEQA), pertaining to the construction of duplex or similar multi-family residential structures designed for not more than six dwelling units in an urbanized area; and

10. There are no unusual circumstances that would prevent the project from qualifying as Categorically Exempt per Section 15300.2 of the CEQA Guidelines.

THEREFORE, BE IT RESOLVED that the City Council approves a Planned Development Permit to allow construction of a stacked two-level, 1,940 square-foot duplex on an existing residential property developed with a detached single-family home to remain, located at 105 Kennedy Avenue, including vacation and abandonment of an existing public sidewalk easement, and reconstruction of existing 6-foot fence, subject to the attached Conditions of Approval (attached Exhibit A).

PASSED AND ADOPTED this _______ day of ________________, 2024, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

Susan M. Landry, Mayor

ATTEST:

Andrea Sanders, City Clerk

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Attachment: City Council Resolution (PD Permit) (PLN-2023-119 ~ 105 Kennedy Ave.)

EXHIBIT A

CONDITIONS OF APPROVAL
Planned Development Permit

Where approval by the Director of Community Development, City Engineer, Public Works Director, City Attorney or Fire Department is required, that review shall be for compliance with all applicable conditions of approval, adopted policies and guidelines, ordinances, laws and regulations and accepted engineering practices for the item under review.

Additionally, the applicant is hereby notified that he/she is required to comply with all applicable Codes or Ordinances of the City of Campbell and the State of California that pertain to this development and are not herein specified.

COMMUNITY DEVELOPMENT DEPARTMENT
Planning Division

1. Approved Project : Approval is granted for a Planned Development Permit to allow construction of a stacked two-level, 1,940 square-foot duplex on an existing residential property developed with a detached single-family home to remain, on property located at 105 Kennedy Avenue, including vacation and abandonment of an existing public sidewalk easement, and reconstruction of existing 6-foot fence. The Approved Project shall substantially conform to the Revised Project Plans included as Attachment C in the January 22, 2024, City Council Staff Report, except as may be modified by conditions of approval contained herein.

2. Permit Expiration: Approval of the Planned Development Permit ("Approval") shall be valid for two (2) years from the effective date of City Council action (expiring January 22, 2026). Within this two-year period a Building Permit for the project must be issued pursuant to CMC Sec. 21.56.030.B.1. Failure to meet this deadline or expiration of an issued Building Permit shall result in the Approval being rendered void.

3. Planning Final Required : Planning Division clearance is required prior to Building Permit final. Construction not in substantial compliance with the Approved Project Plans shall not be approved without prior authorization.

4. Minor Revisions: Architectural refinements and other minor revisions to the Approved Project Plans, may be administratively approved by the Community Development Director pursuant to CMC Sec. 21.56.060.

5. On-Site Lighting: On-site lighting shall be shielded away from adjacent properties and directed on site. The design and type of lighting fixtures and lighting intensity of any proposed exterior lighting for the project shall be reviewed and approved by the Community Development Director prior to installation of the lighting for compliance with all applicable Conditions of Approval, ordinances, laws and regulations. Lighting fixtures shall be of a decorative design to be compatible with the residential development and shall incorporate energy saving features.

6. Water Efficient Landscape Standards : As a new construction project with a total project landscape area equal to or less than 2,500 square feet , this project is subject to the updated California Model Water Efficient Landscape Ordinance

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(MWELO) and may comply with the Prescriptive Compliance Option in Appendix D.

This document is available at:
http://www.cityofcampbell.com/DocumentCenter/View/176 or on the Planning Division’s Zoning and Land Use webpage through www.cityofcampbell.com. The building permit application submittal shall demonstrate compliance with the applicable MWELO and landscaping requirements and shall include the following:
a. Planting and Irrigation Plans that meet all requirements of the Prescriptive Compliance Option in Appendix D.
b. A completed Landscape Information Form.
c. A note on the Cover Sheet in minimum 1/2” high lettering stating “Planning Final Required. The new landscaping indicated on the plans must be installed prior to final inspection. Changes to the landscaping plan require Planning approval.”

7. Construction Activities: The applicant shall abide by the following requirements during construction:
a. The project site shall be posted with the name and contact number of the lead contractor in a location visible from the public street prior to the issuance of building permits.
b. Construction activities shall be limited to weekdays between 8:00 a.m. and 5:00 p.m. and Saturdays between 9:00 a.m. and 4:00 p.m. No construction shall take place on Sundays or holidays unless an exception is granted by the Building Official.
c. All construction equipment with internal combustion engines used on the project site shall be properly muffled and maintained in good working condition. d. Unnecessary idling of internal combustion engines shall be strictly prohibited. e. All stationary noise -generating construction equipment, such as air compressors and portable power generators, shall be located as far as possible from noise - sensitive receptors such as existing residences and businesses. f. Use standard dust and erosion control measures that comply with the adopted Best Management Practices for the City of Campbell.

8. Construction Hours/Fines/Stop Work Notice: Failure to comply with permitted working hours that result in verified complaints may result in the issuance of a Stop Work Notice issued to the project with cessation of work for a minimum of seven (7) days from the date of issuance and an Administrative fine of up to $1,000.00.

9. Timely Completion: Once under construction it shall be the obligation of the property owner and contractor to demonstrate continued progress on the project. In the event the building permit expires, the City may impose fines or exercise administrative remedies to compel timely completion of work.

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Building Division

10. Permit Required : A building permit application shall be required for the proposed project. The building permit shall include Electrical/Plumbing/Mechanical fees when such work is part of the permit.

11. Conditions of Approval: The Conditions of Approval shall be stated in full on the cover sheet of construction plans submitted for building permit.

12. Construction Fencing: The property shall be properly enclosed with construction fencing to prevent unauthorized access to the site during construction. The construction site shall be secured to prevent vandalism and/or theft during hours when no work is being done.

Any protected trees shall be fenced to prevent damage to root systems in compliance with the Standards for Tree Protection During Construction.

PUBLIC WORKS DEPARTMENT

13. Construction Drawings: The applicant shall submit the following permit applications prior to, or concurrent with the main Building permit application:
a. Encroachment Permit for Street Improvement Plans: The frontage improvements for the project shall be shown on a separate street improvement plan as detailed here: https://www.campbellca.gov/187/Street- Improvements

b. Building Permit for On-Site / Grading & Drainage Plans: The on-site grading, drainage, stormwater, landscaping, ADA and site improvements for the project shall be shown on a separate building permit plan as detailed here:
https://www.campbellca.gov/DocumentCenter/View/16594

c. Street / Easement Dedication: The street / easement dedication documents required for this project shall be submitted for review by the City Surveyor as detailed here: https://www.campbellca.gov/DocumentCenter/View/430

14. Right-of-Way for Public Street Purposes : Prior to issuance of any grading or building permits for the site, the applicant shall fully complete the process to cause additional right-of-way to be granted in fee for public street purposes along the Kennedy Avenue frontage to accommodate a 30 -foot half-street, and the required radius at the return, unless otherwise approved by the City Engineer. The applicant shall submit the necessary documents for approval by the City Engineer, process the submittal with City staff’s comments and fully complete the right-of-way process. The applicant shall cause all documents to be prepared by a registered civil engineer/land surveyor, as necessary, for the City’s review and recordation.

15. Park Impact Fee: A fee in-lieu of parkland dedication pursuant to Campbell Municipal Code (CMC) Chapter 20.24 (Park Impact Fees and Park Land Dedication Subdivisions) is required. The in -lieu fee shall be equal to the fee for two (2) new dwelling units based on the Multi- family rate. The fee in effect at the time of payment,

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as established by the City's Schedule of Fees, shall be the fee due. The fee shall be due prior to the final Building inspection.

16. Stormwater Pollution Prevention Measures: Prior to issuance of any grading or building permits, the applicant shall comply with the National Pollution Discharge Elimination System (NPDES) permit requirements, Santa Clara Valley Water District requirements, and the Campbell Municipal Code regarding stormwater pollution prevention. The primary objectives a re to improve the quality and reduce the quantity of stormwater runoff to the bay.

17. Water Meter(s) and Sewer Cleanout(s): Proposed water meter(s) and sewer cleanout(s) shall be installed on private property behind the public right-of-way line.

18. Plans / Encroachment Permit / Fees / Deposits: Prior to issuance of any grading or building permits for the site, the applicant shall cause plans for public street improvements to be prepared, pay various fees and deposits and provide insurance necessary to obtain an encroachment permit for construction of the standard public street improvements, as required by the City Engineer. The plans shall include the following, superseding any other notes or depictions on the Approved Project Plans to the contrary, unless otherwise approved by the City Engineer:
a. Show location of all existing utilities within the new and existing public right of way.
b. Removal and replacement of broken/uplifted curb and gutter along project frontage.
c. Installation of a City approved street tree in the park strip along the Kennedy Avenue frontage. The tree species will be determined during the street improvement plan stage.
d. Construction of five (5) foot wide City standard detached sidewalk and park strip along the Kennedy Avenue frontage.
e. Construction of two (2) ADA compliant ramps at the corner of Kennedy Avenue and Industrial Street
f. Construction of five (5) foot wide City standard ADA compliant attached sidewalk along the Industrial Street frontage
g. Installation of traffic control, stripes and signs.
h. Construction of conforms to existing public and private improvements, as necessary.

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19. Vacation of Excess Sidewalk Easement : Prior to issuance of any building permits for the site, the applicant shall fully complete the street vacation process to vacate the excess sidewalk easement along the Industrial Street frontage. The applicant shall submit a vacation of excess right-of-way application for approval by the City Engineer, pay the current application processing fee, process the application with City staff’s comments and fully complete the street vacation. As part of the vacation process, the applicant shall dedicate replacement sidewalk easements at the existing and proposed ADA compliant driveways.

20. Street Improvements Completed for Occupancy and Building Permit Final : Prior to allowing occupancy and/or final building permit signoff for any and/or all buildings, the applicant shall have the required street improvements installed and accepted by the City, and the design engineer shall submit as-built drawings to the City.

21. Maintenance of Landscaping : Owner(s), current and future, are required to maintain the landscaped park strip in the public right of way. This includes, but is not limited to:
trees, lawn, plantings, irrigation, etc. Trees shall not be pruned in a manner that would not allow the tree to grow to a mature height.

22. Utility Encroachment Permit : Separate encroachment permits for the installation of utilities to serve the development will be required (including water, sewer, gas, electric, etc.). Applicant shall apply for and pay all necessary fees for utility permits for sanitary sewer, gas, water, electric and all other utility work.

23. Additional Street Improvements : Should it be discovered after the approval process that new utility main lines, extra utility work or other work is required to service the development, and should those facilities or other work affect any public improvements, the City may add conditions to the development/project/permit, at the discretion of the City Engineer, to restore pavement or other public improvements to the satisfaction of the City.

FIRE DEPARTMENT

24. Fire Sprinklers Required: An automatic residential fire sprinkler system shall be installed in all new one- and two-family dwellings. Sprinklers noted on sheet A0.1.

25. Required Fire Flow: The minimum required fire flow for this project is 500 Gallons Per Minute (GPM) at 20 psi residual pressure. This fire flow assumes installation of automatic fire sprinklers per CFC [903.3.1.3]. Letter received. Hydrant is capable of meeting fire flow.

26. Construction Site Fire Safety : All construction sites must comply with applicable provisions of the CFC Chapter 33 and our Standard Detail and Specification SI -7.

Provide appropriate notations on subsequent plan submittals, as appropriate to the project. CFC Chp. 33.

27. Address identification : New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that

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is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Where required by the fire code official, address numbers shall be provided in additional approved locations to facilitate emergency response. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall be a minimum of 6 inches (101.6 mm) high with a minimum stroke width of 0.5 inch (12.7 mm). Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Address numbers shall be maintained.

CFC Sec. 505.1.

28. Water Supply Requirements : Potable water supplies shall be protected from contamination caused by fire protection water supplies. It is the responsibility of the applicant and any contractors and subcontractors to contact the water purveyor supplying the site of such project, and to comply with the requirements of that purveyor.

Such requirements shall be incorporated into the design of any water -based fire protection systems, and/or fire suppression water supply systems or storage containers that may be physically connected in any manner to an appliance capable of causing contamination of the potable water supply of the purveyor of record. Final approval of the system(s) under consideration will not be granted by this office until compliance with the requirements of the water purveyor of record are documented by that purveyor as having been met by the applicant(s). 2022 CFC Sec. 903.3.5 and Health and Safety Code 13114.7.

29. Limit of Review: This review shall not be construed to be an approval of a violation of the provisions of the California Fire Code or of other laws or regulations of the jurisdiction. A permit presuming to give authority to violate or cancel the provisions of the fire code or other such laws or regulations shall not be valid. Any addition to or alteration of approved construction documents shall be approved in advance [CFC, Ch.1, 105.3.6].

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Attachment: City Council Resolution (PD Permit) (PLN-2023-119 ~ 105 Kennedy Ave.)

PLANNING COMMISSION
REGULAR MEETING MINUTES
Tuesday, November 28, 2023 I 7:30pm
City Hall Council Chamber

CALL TO ORDER

The Regular Planning Commission meeting of November 28, 2023, was called to order at 7:30 pm by Chair Buchbinder, and the following proceedings were had to wit.

ROLL CALL

Staff present:

Rob Eastwood, Director
Bill Seligmann, City Attorney
Daniel Fama, Senior Planner
Ken Ramirez, Administrative Analyst
APPROVAL OF MINUTES

1. Approval of Minutes of October 24, 2023 (Roll Call Vote)  Meeting Minutes, 10/24/2023 (Regular Meeting)
 Commissioners present at 10/10/23 Planning Commission meeting approved meeting minutes.
o All Approved

COMMUNICATIONS
None
Planning Commissioners Present:

Adam Buchbinder, Chair
Alan Zisser, Vice Chair
Davis Fields
Michael Krey
Maggie Ostrowski
Cori Majewski
Matt Kamkar

Planning Commissioners Absent
None

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AGENDA MODIFICATIONS OR POSTPONEMENTS
Desk Item to Item #2 was sent to Planning Commission.

ORAL COMMUNICATIONS
This portion of the meeting is reserved for individuals wishing to address the Planning Commission on matters of community concern that are not listed on the agenda. In the interest of time, the Chair may limit speakers to five minutes. Please be aware that State law prohibits the Commission from acting on non‐agendized items, however, the Chair may refer matters to staff for follow‐up.

Opened and Closed Public Comment, no public comments were received.

PUBLIC HEARING
Note: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Planning Commission’s consent at the meeting.

2. PLN‐2023‐119 – 105 Kennedy Avenue

Public Hearing to consider the request of Salvatore Caruso to allow construction of a stacked two‐level, 1,790 square‐foot duplex on an existing residential property developed with
a detached single‐family home to remain, located at 105 Kennedy Avenue. The application under consideration includes a Planned Development Permit submitted under an SB‐330 preliminary application filed in compliance with Government Code § 65941.1.

File No.: PLN‐2023‐119. Staff is recommending that this project be deemed Categorically Exempt under CEQA. Tentative City Council Date: January 22, 2024. Project Planner: Daniel Fama, Senior Planner.

Senior Planner Daniel Fama presented staff report to consider construction of a stacked two‐level, 1,790 square‐foot duplex on an existing residential property developed with a detached single‐ family home to remain, located at 105 Kennedy Avenue.

Desk Item with revised plans was forwarded to Planning Commission. Project is larger and within the 20% deviation allowed.

Commissioners received clarification from staff that the applicant has the option of building an ADU on the property, that the units would be rentals, and that the project would not comply under
MFDDS.

Chair Buchbinder opened Public Hearing for public comment.

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Attachment: PC Meeting Minutes (2023-11-28) (PLN-2023-119 ~ 105 Kennedy Ave.) Campbell Planning Commission Meeting Minutes – November 28, 2023 Page 3 of 4

Applicant, Sal Caruso, spoke and stated that he would like the property fence line to not be changed as it was approved by Public Works staff. Also stated that the property will be a Caruso family project.

Applicant communicated that he would be dedicating land to the city and would be required to construct a sidewalk as part of the project. Also stated that the changes that drove the changes submitted as part of the Desk Item were due to the interest in making it a 3‐bedroom unit rather than a 2‐bedroom unit. Neighbor privacy issues were considered and there are plans to mitigate any privacy impacts to neighbors.

Chair Buchbinder Closed public hearing

Senior Planner Fama stated that the fence issue would need to be part of a separate process. There are legal requirements for noticing changes regarding the fence.

Chair opened public hearing to allow the applicant
to speak.

Applicant spoke to state that the Planning Commission can make recommendations to City Council.

Chair Buchbinder closed the public hearing.

Commissioners discussed their full support of the project and stated that the design is appropriate for the area.

Motion: Upon motion by Commissioner Zisser, seconded by Commissioner Kamkar the
Planning Commission motioned to recommend approval of a Planned Development permit to allow construction of a stacked two‐level, 1,940 square‐ foot duplex on an existing residential property developed with a detached single‐ family home to remain, located at 105 Kennedy Avenue. File no.: PLN‐2013‐119., by the following roll call:

AYES: Fields, Majewski, Ostrowski, Buchbinder, Zisser, Kamkar, Krey NOES: None
ABSENT: None
ABSTAIN: None

Chair Buchbinder paused Public Hearing. Chair Buchbinder opened public hearing after a five‐ minute break.

OLD BUSINESS

3. Ad hoc Subcommittees Discussion
Presentation from the ad hoc Parking Subcommittee
Chair Buchbinder presented on findings, research, goals, and non‐goals regarding nonresidential parking reform in Campbell.

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It was the consensus of the Planning Commission that it would be more helpful for the Parking Subcommittee to return to the Planning Commission at a future meeting with more data, research, and appropriate benchmarking.

Motion: Upon motion by Commissioner Kamkar, seconded by Commissioner Zisser the Planning Commission motioned to agendize discussion to look at the changes in General Plan, having gaps in our densities as well as changing the definition of gross lot areas and using the same definition, by the following roll call vote.

AYES: Fields, Majewski, Ostrowski, Buchbinder, Zisser, Kamkar, Krey NOES: None
ABSENT: None
ABSTAIN: None

Report of the Community Development Director
Director Eastwood reported that:
 City Council upheld the denial of the Shell Station redevelopment project but not with prejudice.
 RFP released for consultant support for Campbell’s Climate Action Plan  Housing Program Manager accepted position and will start on January 8th.  Last meeting for Planning Commission is December 12th , 2023

ADJOURNMENT
Adjourned meeting at 9:57 p.m. to the next Regular Planning Commission Meeting on Tuesday, December 12, 2023, in the City Hall Council Chambers, 70 North First Street, Campbell, California and via telecommunication.

PREPARED BY: _______________________________
Ken Ramirez, Administrative Analyst

APPROVED: ______________________________
Adam Buchbinder, Chair

ATTEST: ________________________________
Rob Eastwood, Secretary

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Attachment: PC Meeting Minutes (2023-11-28) (PLN-2023-119 ~ 105 Kennedy Ave.)

KENNEDY

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Attachment: Revised Project Plans (PLN-2023-119 ~ 105 Kennedy Ave.)

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Attachment: Revised Project Plans (PLN-2023-119 ~ 105 Kennedy Ave.)

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Attachment: Revised Project Plans (PLN-2023-119 ~ 105 Kennedy Ave.)

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14.c
Packet Pg. 517
Attachment: Revised Project Plans (PLN-2023-119 ~ 105 Kennedy Ave.)

14.d
Packet Pg. 518
Attachment: Sidewalk Easement (PLN-2023-119 ~ 105 Kennedy Ave.)

14.d
Packet Pg. 519
Attachment: Sidewalk Easement (PLN-2023-119 ~ 105 Kennedy Ave.)

14.d
Packet Pg. 520
Attachment: Sidewalk Easement (PLN-2023-119 ~ 105 Kennedy Ave.) City
Council
Report
TITLE: Introduction of Ordinance Amending Start Time for Regular City Council Meetings (Ordinance/Roll Call Vote)

RECOMMENDED ACTION
That the City Council introduce and hold first reading of an Ordinance amending Section

2.04.020 of the Campbell Municipal Code to revise the start time for regular City Council meetings.

BACKGROUND
Campbell Municipal Code, Section 2.04.020, states:
“Meetings of the City Council shall be regularly held on the first and third Tuesdays of each month, at the hour of seven -thirty p.m. and at such times to which regular meetings may be adjourned. The official place for the holding of such meetings is established to be the Campbell City Hall Council Chamber.

Special meetings may be held pursuant to the provisions of general laws as the same now exist or may be hereafter amended.”
At the December 5, 2023, City Council meeting, the City Council directed staff to return with a report on an amendment to the Campbell Municipal Code allowing for an earlier start time of seven p.m. for future City Council meetings.

DISCUSSION
Modifying the start time for regular City Council meetings requires an ordinance amending Section 2.04.020 of the Campbell Municipal Code. Attached to this staff report, for City Council consideration, is an ordinance amending Section 2.04.020 to allow for the start time for regular City Council meetings to move from seven -thirty p.m. to seven p.m. Should the City Council wish to move the start time of its general meetings to seven p.m., it would need hold a first reading and introduc e the attached ordinance. The ordinance would return to Council for second reading and adoption on February 6, 2024 and become effective after thirty days, on March 7, 2024.

FISCAL IMPACT
There is no fiscal impact with the adoption of the attached ordinance.

Item: 15
Category: PUBLIC HEARINGS AND

INTRODUCTION OF

ORDINANCES
Meeting Date: January 22, 2024
15 Packet Pg. 521
Ordinance Moving Start Time for Regular City Council Meetings Page 2 of 2

ALTERNATIVES

1. Do not introduce the proposed ordinance changes and keep the start time for regular City Council meetings at seven-thirty p.m.

2. Provide alternative direction to staff to change the start time for general City Council meetings to a time earlier than seven p.m.

3. Do not introduce the proposed ordinance changes but provide direction to staff to the amend the ordinance to allow the changes to start times for regular City Council meetings by way of resolution instead of specifying a particular time in the ordinance itself.

Prepared by:

Angelique Gaeta, Assistant City Manager
Reviewed by:

Angelique Gaeta, Assistant City
Manager
Approved by:

Brian Loventhal, City Manager
Attachment:
a. Ordinance Amending Start Time for General Council Meetings_01.22.24 15 Packet Pg. 522
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AMENDING CHAPTER 2.04 OF THE CAMPBELL MUNICIPAL CODE
REGARDING COUNCIL MEETING – TIMES AND LOCATION
WHEREAS, Campbell City Council Ordinance # 1387, as subsequently amended by Ordinance # 2117, established the meeting times of the City Council; and WHEREAS, the City Council shall hold regular and special meetings as necessary to conform to the requirements of Chapter 2.04.020 of the Campbell Municipal Code; and WHEREAS, Section 2.04.020 provides that regular meetings of the City Council shall be held on the first and third Tuesday of each month at the hour of seven-thirty p.m.; and WHEREAS, the City Council desires to adjust the start time of its regular meetings from seven-thirty p.m. to seven p.m.;

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CAMPBELL DOES HEREBY ORDAIN AS FOLLOWS:

Section 1: 2.04.020 of the Campbell Municipal Code is hereby amended to read as follows with strikethroughs (strikethroughs) indicating deleted text, and underlining ( underlining) indicating added text:

2.04.020 – Meetings – Time and Location.

Meetings of the City Council shall be regularly held on the first and third Tuesdays of each month, at the hour of seven-thirty p.m. and at such times to which regular meetings may be adjourned. The official place for the holding of such meetings is established to be the Campbell City Hall Council Chamber. Special meetings may be held pursuant to the provisions of general laws as the same now exist or may be hereafter amended. The regular meeting date or time may be adjusted by majority vote of the City Council.

PASSED AND ADOPTED this ___ day of ___, 2024 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
__________________________
Susan M. Landry, Mayor
ATTEST:
________________________________
Andrea Sanders, City Clerk

15.a
Packet Pg. 523
Attachment: Ordinance Amending Start Time for General Council Meetings_01.22.24 (Ordinance Moving Start Time for Regular City Council City
Council
Report
TITLE: Designation of City Representative for County of Santa Clara Housing and Community Development Advisory Committee
(Resolution/Roll Call Vote)

RECOMMENDED ACTION
That the City Council adopt a resolution designating a city representative and an alternate member for the County of Santa Clara Housing and Community Development Advisory Committee.

BACKGROUND
The County of Santa Clara Housing and Community Development Advisory Committee (“Committee”) is a nine-member committee that serves as the policy recommending body to the Board of Supervisors on planning, monitoring, and implementation of the HCD (Housing and Community Development) Program and the development of a comprehensive, coordinated program. The Committee, consisting of representatives of the Urban County jurisdictions selected by the City Councils and the Board of Supervisors, and a City Council member from each of the cities participating in the Urban County and HOME Investment Partnerships (HOME) Programs, reviews program materials and develops recommendations from an urban county perspective.

The City of Campbell is a non -entitlement city that participates in the Urban County and HOME Programs. According to the Committee bylaws, the city representative shall be appointed by the City Council. According to County staff, the committee did not meet in 2023 and it is expected that they will meet once per year. The current city representatives on the committee are Councilmembers Sergio Lopez and Elliot Scozzola (Alternate).

The City Council is being asked to designate a primary representative and alternate member to the Committee.

Prepared by:

Item: 16
Category: COUNCIL COMMITTEE

REPORTS
Meeting Date: January 22, 2024
16 Packet Pg. 524
Rob Eastwood, Community Development
Director
County Housing and Community Development Advisory Committee Page 2 of 2 Reviewed by:

Rob Eastwood, Community
Development Director
Approved by:

Brian Loventhal, City Manager
Attachment:
a. 2024 HDAC member resolution
b. HCDAC Bylaws
c. HCDAC Roster 2023.11.14
16 Packet Pg. 525
RESOLUTION NO. ______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPOINTING

MEMBERS TO THE COUNTY OF SANTA CLARA HOUSING AND COMMUNITY

DEVELOPMENT ADVISORY COMMITTEE (COMMITTEE)
WHEREAS, The County of Santa Clara Housing and Community Development Advisory Committee (“Committee”) is a nine-member committee that serves as the policy recommending body to the Board of Supervisors on planning, monitoring, and implementation of the HCD (Housing and Community Development) Program and the development of a comprehensive, coordinated program.

WHEREAS, The Committee, consisting of representatives of the Urban County jurisdictions selected by the City Councils and the Board of Supervisors, and a City Council member from each of the cities participating in the Urban County and HOME Investment Partnerships (HOME) Programs, reviews program materials and develops recommendations from an urban county perspective; and
WHEREAS, The City of Campbell is a non-entitlement city that participates in the Urban County and HOME Programs;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAMPBELL that it hereby designates ___________________as its representative Committee Member; and _______________ as the Committee Member Alternate.

PASSED AND ADOPTED this ______ day of ______, 2024 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

Susan Landry, Mayor
ATTEST:
_____________________________
Andrea Saunders, City Clerk

16.a
Packet Pg. 526
Attachment: 2024 HDAC member resolution (County Housing and Community Development Advisory Committee)

County of Santa Clara
Housing and Community Development Advisory Committee

Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian Page 1 of 3 County Executive: Jeffrey V. Smith
90854

DATE: June 5, 2018
TO: Board of Supervisors
FROM: Consuelo Hernandez, Program Manager II
SUBJECT: Housing and Community Development Advisory Committee (HCDAC) - Amendment to Bylaws

RECOMMENDED ACTION
Approve Amendment to Bylaws for the Housing and Community Development Advisory Committee.

FISCAL IMPLICATIONS
There are no fiscal implications associated with the recommended action.

REASONS FOR RECOMMENDATION
An amendment to the current bylaws is needed in order to reflect the current composition of the Housing and Community Development Advisory Committee ( HCDAC). The Office of Supportive Housing (OSH) has worked closely with the HCDAC and each of the cities to understand the impact of the changes. The proposed changes to the HCDAC bylaws were integrated into the updated 2017 Joint Powers Agreement (the agreement required by the U.S. Department of Housing and Urban Development for the Community Development Block Grant program – CDBG). Each of the Urban County members have agreed to the changes.

Currently, th e HCDAC is comprised of 16 members . T he changes reduce the HCDAC to nine members. Eight seats have remained vacant as a r esult of the anticipated changes.

Unfortunately, the HCDAC did not review and approve the bylaws before the vacancies occurred and the HCDAC does not currently have enough members to meet the quorum requirements. As a result, the Board needs to approve the amended bylaws in order for the HCDAC membership to be updated to allow the HCDAC to meet.

Revisions to the HCDAC bylaws contain a number of minor technic al updates and also updates to reflect current practices and reflect the updated composition of the HCDAC. The following is a high-level summary of the changes:

16.b
Packet Pg. 527
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian Page 2 of 3 County Executive: Jeffrey V. Smith
Agenda Date: June 5, 2018
 Updated Article I, Section I to include the HOME Investment Partnership Act (HOME) Consortia members.
 Updated Article III, Section I relating to the membership of the HCDAC by adding one member of the City Council from each of the jurisdictions participating in the HOME Consortia and eliminating the citizen appointments, and specifying the designation of an alternate for each member.
 Updated Article III, Section II to specify a term is one year and until a successor is appointed.
 Updated Article VI to reflect that the Clerk of the Board of Supervisors provides secretarial support to the HCDAC and the Office of Supportive Housing provides staff support.
 Added Article XI to reflect the process for County boards/commissions’ creation of subcommittees.
 Added Article XIII to identify the required trainings for members of the HCDAC.

CHILD IMPACT
The recommended action will have no/neutral impact on children and youth.

SENIOR IMPACT
The recommended action will have no/neutral impact on seniors.

SUSTAINABILITY IMPLICATIONS
The recommended action will have no/neutral sustainability implications.

BACKGROUND
The primary role of the HCDAC is to advise the Board of Supervisors regarding the use of CDBG and HOME funds. The HCDAC is a result of the merger of the Housing and Community Development (HCD) Citizens Advisory Committee (CAC) and the HCD Council Committee (CC) for the Urban County CDBG program that took place in 2007.

Over the past two years OSH has been working on making changes to the bylaws to better reflect the current operation of the HCDAC and to streamline the Urban County Program.

CONSEQUENCES OF NEGATIVE ACTION
If the Board does not approve the recommended action the HCDAC would not have a quorum and would be unable to meet. As a result, the Board would be required to review funding recommendations for the Urban County program without a recommendation from the HCDAC.

STEPS FOLLOWING APPROVAL

16.b
Packet Pg. 528
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian Page 3 of 3 County Executive: Jeffrey V. Smith
Agenda Date: June 5, 2018
Upon approval, the Clerk of the Board is asked to notify Consuelo Hernandez ([email protected]), Eloiza Murillo-Garcia ([email protected])and Tracy Cunningham ([email protected]).

ATTACHMENTS:
 Attachment A: Amended HCDAC Bylaws (clean version) (PDF)  Attachment B: Amended HCDAC Bylaws (redline) (PDF)
 Attachment C - Changes to Urban County Program (2015) (PDF)

16.b
Packet Pg. 529
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) BYLAWS
Housing and Community Development Advisory Committee
(HCDAC)
ARTICLE I _ ESTABLISHMENT
Section I
The Housing and Community Development Advisory Commiffee (HCDAC) for the Urban County is a result of the merger of the Housing and Community Development (HCD) Citizen's Advisory Committee (CAC), and the HCD Council Committee (CC) for the Urban County Community Development Block Grant (CDBG) Program and HOME Consortia.

ARTICLE II - ROLE AIID RESPONSIBILITIES
Section I - Role
The HCDAC is the policy recommending body to the Board of Supervisors on planning, monitoring, and implementation of the HCD Program and the development of a comprehensive, coordinated Housing and Community Development Program. The body, consisting of representatives of the Urban County jurisdictions selected by the City Councils and the Board of Supervisors, and a City Council member from each of the cities participating in the Urban County CDBG and HOME Investment Partnerships (HOME) Programs, will review program materials and develop recommendations from an urban county perspective.

Section II - Responsibilitv
The responsibilities of the HCDAC are to:
a) Develop recommendations on the Five-Year Urban County Consolidated Plan and the Annual Plan which provides the framework for funding projects. b) Develop recommendations on projects to be funded addressing the objectives approved in the Consolidated Plan.
c) Monitor the progress of approved projects on a quarterly basis and prepare recommendations on projects facing significant delays.
d) Evaluate the overall direction and implementation of the program on a yearly.basis and prepare recommendations on housing policies and procedures. This will include site inspections of projects, review of quarterly and annual performance reports, and overall program performance evaluation.
e) Transmit the HCDAC recommendations on project proposals to the Board of Supervisors in order to make final funding recommendations on the CDBG and HOME projects and programs.

Housing and Community Development
Advisory Committee Bylaws

Page 1 ends

Approved: 06/05/2018

16.b
Packet Pg. 530
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Section III - Relationship to the Board of Supervisors
The Board of Supervisors is the legal recipient of funds from the U.S. Department of Housing and Urban Development (HUD) for the CDBG and HOME programs.

The Board of Supervisors will consider all recommendations submitted by the HCDAC regarding the HCD program.

The HCDAC will submit recommendations to the Board of Supervisors on all matters dealing with planning, funding, monitoring, and evaluation of the HCD program.

ARTICLE III _ MEMBERSHIP
Section I - Membership
Membership on the HCDAC consists of nine members as follows:
a. One member of the County of Santa Clara Board of Supervisors, who will serve as Chairperson of the HCDAC, to be appointed by the President of the Board of Supervisors.
b. One member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME programs, consisting of five members from the cities of Campbell, Los Altos, Town of Los Gatos, Morgan Hill, and Saratoga, appointed by the City Council of that city.
c. One member of the City Council from each of the jurisdictions participating in the HOME Consortia, consisting of three members from the cities of Cupertino, Gilroy, and Palo Alto appointed by the City Council of that city. d. Each member shall have a designated alternate who shall be appointed by the member's jurisdiction in the same manner the member is appointed. A member's designated alternate may attend and vote when the member is unable to attend a meeting.

Section II - Term
a) Term of membership is effective from the day of appointment to the HCDAC. b) Each member shall have a term of one year and until his or her successor is appointed. c) There is no limit on the number of consecutive terms a member may serve. d) The term of an elected official will automatically terminate upon leaving the elective office.
e) Upon appointment, each member and alternate shall take the Oath of Office. A certified copy of the Oath shall be filed with the Clerk of the Board of Supervisors.

Housing and Community Development
Advisory Committee Bylaws
Page2 of9 June 2018

16.b
Packet Pg. 531
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Section III - Attendance
a) Any member not in attendance at three (3) consecutive meetings, unless excused by the majority of the HCDAC members, may be removed from the HCDAC with a request to the appointing jurisdiction to appoint a replacement.
b) An altemate may not represent a member for more than three (3) consecutive meetings without prior approval of the majority of HCDAC.

Section IV - Replacement of a member
In the event thal amember wishes to resign from the HCDAC or is recalled by the appointing authority, the appointing jurisdiction shall be requested to appoint a new member. A resignation by a member shall be in writing and shall be filed with the Clerk of the Board of Supervisors and the Chairperson of the HCDAC.

ARTICLE IV _ OFFICERS
Section I - Officers
The officers of this organization will be:
a) Chairperson
b) Vice-Chairperson
The Chairperson and Vice-Chairperson will be regular voting members of the HCDAC.

Section II - Chairperson
The permanent Chairperson will be the appointed Supervisor from the County of Santa Clara Board of Supervisors.

Section III - Vice-Chairperson
The Vice-Chairperson will be elected at the first meeting of the fiscal year (July 1 - June 30) and will serve a 12-month term of office.

Section IV - Nominations
Nominations for the Vice-Chairperson will come from the members of the HCDAC.

Nominations may be submitted from one month prior to the meeting date on which the election is to be held, up to and including the day of the election.

Section V - Term
There is no limit on the number of consecutive terms the Vice-Chairperson may serve.

Housing and Community Development
Advisory Committee Bylaws

Page 3 ends

16.b
Packet Pg. 532
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Section VI - Chairperson Vacancv
In the case that the Chairperson's seat is vacated, as through resignation, death, or leaving elective office, a new Chairperson will be appointed by the President of the Board of Supervisors. The Vice-Chairperson will stand in for the Chairperson until the new Chairperson is appointed.

Section VII - Vice airnerson Vacancv
In the case that the Vice-Chairperson's seat is vacated, as through resignation, death, or leaving elective office, a special election of the HCDAC will be held at the earliest meeting at which such election is practicable. At the time of the election, nominations from the HCDAC membership may be submitted. Such election shall be for the unexpired term of the office.

ARTICLE V _ DUTIES OF OFFICERS
Section I - of Chairnerson
The Chairperson will
a) Preside at meetings of the HCDAC.
b) Appoint subcommittees as required, subject to confirmation by the membership. c) Coordinate the work and recommendations of the HCDAC. d) Prepare work and recommendation reports for presentation to the Board of Supervisors. e) Perform other duties customarily performed by a Chairperson.

Duties of the Chairperson can be delegated by the Chairperson to other members of the HCDAC.

Section II - Duties of the Vice-Chairperson
The Vice-Chairperson will:
a) Upon temporary absence or incapacity of the Chairperson, serve as Chairperson. b) Assist the Chairperson in serving as liaison to the Board of Supervisors.

ARTICLE VI - SECRETARY SUPPORT
Section I - Secretarv
The Clerk of the Board of Supervisors shall be ex-officio secretary of the HCDAC and shall be responsible for providing secretarial assistance to the HCDAC, such as preparation of HCDAC agendas, attendance at meetings, preparation of minutes, meeting room support, and maintenance of HCDAC records. However, the Clerk of the Board of Supervisors does not provide secretarial assistance to any subcommittees of the HCDAC.

Housing and Community Development
Advisory Committee Bylaws

Page 4 ends

16.b
Packet Pg. 533
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee)

ARTICLE VII - MEETINGS
Section I - Regular Meetines
Meetings of the HCDAC shall be properly noticed in accordance with the Ralph M. Brown Act (Government Code section 54950 et seq.) and the County Open Govemment Ordinance (Division Al7). One regular meeting of the HCDAC will normally be held approximately five times ayear, at the County Govemment Center, at 6:15 p.m. Each year the HCDAC shall approve its schedule of regular meeting dates prior to the first meeting of the calendar year. The schedule of regular meeting dates can be amended, with the Chairperson's approval, by a majorityvote of the HCDAC members.

Section II - Special Meetinss
Special meetings of the HCDAC may be called by the Chairperson, with the provision that written notice is given to all members at least seven days prior to the meeting.

Section III - Ouorum
A quorum of the HCDAC is a majority of its membership seats, whether filled or vacant (5 of 9) A member who abstains from an item is counted to determine whether a quorum exists.

However a member who is disqualified from participating and recuses from an item due to a conflict of interest is not counted toward the quorum for that itern.

ARTICLE VIII - VOTING PROCEDURES
Section I
At the time of voting on any issues before the HCDAC, each member will cast one vote.

Section II
Only members or their authoized alternates who are present may vote. An alternate may only vote when serving in the absence of a member.

Section III
Except as otherwise provided herein, a motion passes only when a majority of the membership seats (5 of 9) votes in support of the motion.

In compliance with Government Code section 54953(c)(2) of the Ralph M. Brown Act, the HCDAC shall publicly report any action taken and the vote or abstention on that action of each member present for the action. Items cannot be approved by consensus.

Housing and Community Development
Advisory Committee Bylaws

Page 5 ends

16.b
Packet Pg. 534
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee)

ARTICLE IX - GENERAL RULES OF PROCEDURE
Section I
No member or officer of the HCDAC will issue any public statement which purports to be an official opinion or stand of the HCDAC unless such statement has been authoizedby a majority vote in a meeting at which a quorum is present, subject to any applicable requirements of the Board of Supervisors' Policy Manual.

Section II
Except as provided in these bylaws or to comply with state or county law or policy, Roberts Rules of Order will be used in the conduct of all meetings.

ARTICLE X _ PUBLIC PARTICIPATION
Section I
All meetings of the HCDAC and any subcommittees subject to the Ralph M. Brown Act are open to the public.

Section II
Agenda and minutes of all meetings of the HCDAC will be made available to the public on the County of Santa Clara's website and upon request at the Office of the Clerk of the Board of Supervisors. Reports will be made available to the public at the same time they are available to the HCDAC. Copies for public review will be available in the Office of the Clerk of the Board of Supervisors located at 70 West Hedding Street, 1Oth floor, East Wing, San Jose 95110. Interested persons may request to be placed on the notification list for HCDAC minutes and agendas.

ARTICLE XI _ SUBCOMMITTEES
Section I - Creation of Subcommittees Generallv
The HCDAC may establish standing and ad hoc subcommittees, as prescribed in these bylaws and the County of Santa Clara Boards and Commissions Handbook, to assist in furthering the purposes of the HCDAC.

Any subcommittee will have the duties provided by its mandate, but will not have the power to exercise the authority of the HCDAC or to bind the HCDAC. Subcommittees report their recommendations to the full HCDAC for consideration.

Subcommittees may be composed of members from the HCDAC as well as individuals not on the HCDAC. However, a subcommittee may not include a quorum of the entire HCDAC membership.

Housing and Community Development
Advisory Committee Bylaws

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) In creating any subcommittee, the HCDAC will:
l. Define the purpose and scope of the subcommittee's charge;

2. Identify if the subcommittee will have an ongoing role in a particular subject arealissue or if the subcommittee is being created for a limited duration to address a single issue/purpose;

3. Only set a meeting schedule if the subcommittee is to be subject to the Brown Act;

4. Define the membership of the subcommittee;

5. Document the creation of the subcommittee in the HCDAC's minutes;

6. If the subcommittee is subject to the Brown Act, immediately notify the Clerk of the Board's Records Unit; and

7. If the subcommittee is to be a standing subcommittee, update the bylaws for approval by the Board of Supervisors.

Section II - Creation of Standing Subcommittees
A standing subcommittee has a continuing subject matter it oversees or a meeting schedule fixed by formal action.

A standing subcommittee may be created following majority approval of the HCDAC and designation in the HCDAC's bylaws, approved by the Board of Supervisors. A majority is defined as a majority of the entire HCDAC membership seats.

The Chairperson of the HCDAC shall appoint a chair and members to each subcommittee subject to confirmation by the HCDAC.

All standing subcommittees are subject to the Brown Act and must be properly noticed, open to the public, and have a quorum of the subcommittee membership present to transact business.

Each standing subcommittee is required to prepare an agenda for each meeting and ensure the agenda is properly posted. Minutes (in summary form) of each subcommittee meeting shall be prepared and shall include a record of attendance of the members and the vote taken on each matter. Copies of the minutes shall be submitted to the next meeting of the subcommittee for approval.

Section III - Standine Subcommittees of the HCDAC
The HCDAC has no standing subcommittees.

Section IV - Creation of Ad Hoc Subcommittees
An ad hoc subcommittee may be established by the HCDAC, as the need arises, to carry out a specific task for a limited duration.

An ad hoc subcommittee may be created following majority approval of the HCDAC. A majority is defined as a majority of the entire HCDAC membership seats.

Housing and Community Development
Advisory Committee Bylaws
PageT of9 June 2018

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) The Chairperson of the HCDAC shall appoint a chair and members to each subcommittee subject to confirmation by the HCDAC.

If an ad hoc subcommittee includes as a member one or more individuals who is not a member of the HCDAC, the ad hoc subcommittee is subject to the Ralph M. Brown Act. For ad hoc subcommittees subject to the Brown Act, meetings must be properly noticed, open to the public, and have a quorum of the subcommittee membership present to transact business. Each ad hoc subcommittee that is subject to the Brown Act is required to prepare an agenda for each meeting, ensure the agenda is properly posted. Minutes (in summary form) of each subcommittee meeting shall be prepared and shall include a record of attendance of the members and the vote taken on each matter. Copies of the minutes shall be submitted to the next meeting of the subcommittee for approval.

Section V - Disbandins Ad Hoc Suhcommittees
The HCDAC shall agendize the disbanding of an ad hoc subcommittee when the subcommittee's specific task is completed. The disbanding of the ad hoc subcommittee shall be noted in the HCDAC's meeting minutes.

ARTICLE XII _ CONFLICTS OF INTEREST
Section I
Members of the HCDAC shall comply with the requirements of all applicable federal, state, and local laws and regulations relating to conflicts of interest, including, without limitation, Califomia Government Code section 1090, et seq., the California Political Reform Act (California Govemment Code section 87100 et seq.), and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et seq.).

Generally, if a member is disqualified from participating in a decision because of a conflict of interest, the member must (1) publicly recuse him or herself and announce the source of the conflict of interest, (2) leave the room during any discussion or deliberations on the matter in question, and (3) not participate in the decision or be counted for purposes of a quorum.

ARTICLE XIII _ TRAININGS
Section I - AB 1234 Ethics Trainine
Each member must receive training in public service ethics laws and principles within 12 months of assuming membership on HCDAC and every two years thereafter. If a member has already received the training prior to assuming mernbership, the member may submit proof of his/her last training completion. The signed certification of completion must be sent to the Clerk of the Board as soon as practicable upon completion of the training.

Housing and Community Development
Advisory Committee Bylaws

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Section II - AB l66L Sexual Harassment Prevention Training Each member must receive training regarding the federal and state statutory provrsrons concerning the prohibition against, and the prevention and correction of, sexual harassment and the remedies available to victims of sexual harassment in employment within six months of assuming office on HCDAC and every two years thereafter. If a member has already received the training prior to assuming membership, the member may submit proof of his/her last training completion. The certification of completion must be sent to the Clerk of the Board as soon as practicable upon completion of the training.

ARTICLE IV - APPROVAL AND AMMENDMENTS
Section I
All amendments to these bylaws must be approved by the HCDAC mernbership and the Board of Supervisors, following approval as to form and legality by County Counsel.

Approved as to Form and Legality
Lead Deputy County Counsel
Bylaws of the HCD Council Committee were approved by the Board of Supervisors on November 19,1979.

Prior amendments to bylaws approved by the Board of Supervisors:
0U09190
0s/22/07
1785606
Housing and Community Development
Advisory Committee Bylaws

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Housing and Community Development Page 1 of 11 June 2018 Advisory Committee Bylaws
B
YLAWS
Housing and Community Development Advisory Committee
(HCDAC)
______________________________________________________________________________ __________
ARTICLE I – NAME ESTABLISHMENT
Section I
The name of this committee will be tThe Housing and Community Development Advisory Committee (HCDAC) for the Urban County, is a result of the merger of the Housing and Community Development (HCD), Citizen’s Advisory Committee (CAC), and the HCD Council Committee (CC) for the Urban County Community Development Block Grant (CDBG) Program and HOME Consortia.

ART
ICLE II – ROLE AND RESPONSIBILITIES
Section I – Role
The HCDAC is the policy recommending body to the Board of Supervisors on planning, monitoring, and implementation of the HCD Program and the development of a comprehensive, coordinated Housing and Community Development Program. The body, consisting of representatives of the Urban County jurisdictions selected by the City Councils and the Board of Supervisors, and a City Council member from each of the cities participating in the Urban County CDBG and HOME Investment Partnerships (HOME)
pPrograms, will review program
materials and develop recommendations from an urban county perspective.

Section II – Responsibility
The responsibilities of the HCDAC will beare to:
a) D
evelop recommendations on the Five-Year Urban County Consolidated Plan and the Annual Plan which provides the framework for funding projects. b) Develop recommendations on projects to be funded addressing the objectives approved in the Consolidated Plan.
c) Monitor the progress of approved projects on a quarterly basis and prepare recommendations on projects facing significant delays.
d) Evaluate the overall direction and implementation of the program on a yearly basis and prepare recommendations on housing policies and procedures. This will include site inspections of projects, review of quarterly and annual performance reports, and overall program performance evaluation.
e) Transmit the HCDAC recommendations on project proposals to the Board of Supervisors in order to make final funding recommendations on the CDBG and HOME projects and programs.

Section III – Relationship to the Board of Supervisors
The relationship of the HCDAC to the Board of Supervisors will be:

Considered: 06/05/2018

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a) T he Board of Supervisors is the legal recipient of funds from the U.S. Department of Housing and Urban Development (HUD) for the CDBG and HOME programs. b) T he Board of Supervisors will con sider all recommendations submitted by the HCDAC regarding the HCD program.
c) T he HCDAC will submit recommendations to the Board of Supervisors on all matters dealing with planning, funding, monitoring, and evaluation of the HCD program.

A
RTICLE III – MEMBERSHIP
Section I – Membership
Membership on the HCDAC will consists of nine members as follows:
a. One member of the County of Santa Clara Board of Supervisors, who will serve as Chairperson of the HCDAC, to be appointed by the Chairperson of said boardPresident of the Board of Supervisors.
b. One member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME programs, consisting of five members from the cities of Campbell, Los Altos, Town of Los Gatos, Morgan Hill, and Saratoga, appointed by the City Council of that city. If the member is not able to attend a meeting, that member may designate another member of the City Council to attend the meeting.
a.c. One member of the City Council from each of the jurisdictions participating in the HOME Consortia, consisting of three members from the cities of Cupertino, Gilroy, and Palo Alto appointed by the City Council of that city. c. One citizen selected by the City Council of each of the participating non-entitlement cities representing that city.
d. One citizen selected by each member of the Board of Supervisors from his or her representative districts.
b.d.Each member shall have a designated Aalternates are encouraged and who shall be appointed will be approved by thethe member’s jurisdiction in the same which selectedmanner the member is appointed. A member’s designated alternate may attend and vote when the member is unable to attend a meeting.

Section II – Term
a) Term of membership is effective from the day of appointment to the CommitteeHCDAC. b) Each member shall have a term of one year and until his or her successor is appointed.The appointing jurisdiction, i.e. City Councils or the Board of Supervisors, will determine the length of term for the appointment.
c) There is no specific limit on the number of consecutive terms a member may serve.

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d) The term of an elected official will automatically terminate upon leaving the elective office.
e) Upon appointment, each member and alternate shall take the Oath of Office. A certified copy of the Oath shall be filed with the Clerk of the Board of Supervisors.

Section III – Attendance
a) Any member or alternate not in attendance at three (3) consecutive meetings, unless excused by the majority of the HCDAC members, may be dropped removed from the committeeHCDAC with a request to the appointing jurisdiction to appoint a replacement. b) An alternate may not represent a member for more than five (5)three (3) consecutive meetings without prior approval of the majority of HCDAC members present at the meeting that the request was made.

Section IV – Replacement of a member
In the event that a member wishes to resign from the HCDAC or is recalled by the appointing authority, a new member will be selected by the appointing jurisdiction shall be requested to appoint a new member. A resignation by a member shall be in writing and shall be filed with the Clerk of the Board of Supervisors and the Chairperson of the HCDAC.

ART
ICLE IV – OFFICERS
Section I – Officers
The officers of this organization will be:
a) C
hairperson
b) Vice-Chairperson
T
he Chairperson and Vice-Chairperson will be regular voting members of the HCDAC.

Section II – Chairperson
The permanent Chairperson will be the appointed Supervisor from the County of Santa Clara Board of Supervisors.

Section III – Vice-Chairperson
The Vice-Chairperson will be elected at the first meeting of the fiscal year (July 1 – June 30) and will serve a 12-month term of office.

Section IV – Nominations
Nominations for the Vice-Chairperson will come from the members of the HCDAC.

Nominations may be submitted from one month prior to the meeting date on which the election is to be held, up to and including the day of the election.

Section V – Term
There is no limit on the number of consecutive terms the Vice-Chairperson may serve.

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Section VI – Chairperson Vacancy
In the case that the Chairperson’s seat is vacated, as through resignation, death, or leaving elective office, a new Chairperson will be appointed by the Chair President of the Board of Supervisors. The Vice-Chairperson will stand in for the Chairperson until the new Chairperson is appointed.

Section VII – Vice Chairperson Vacancy
In the case that the Vice-Chairperson’s seat is vacated, as through resignation, death, or leaving elective office, a special election of the HCDAC will be held at the earliest meeting at which such election is practicable. At the time of the election, nominations from the HCDAC membership may be submitted. Such election shall be for the unexpired term of the office.

ART
ICLE V – DUTIES OF OFFICERS
Section I – Duties of Chairperson
The Chairperson will:
a) P
reside at meetings of the HCDAC.
b) Appoint subcommittees as required, subject to confirmation by the membership. c) Coordinate the work and recommendations of the HCDAC. d) Prepare work and recommendation reports for presentation to the Board of Supervisors. e) Perform other duties customarily performed by a Chairperson. f)
Duties of the Chairperson can be delegated by the Chairperson to other members of the CommitteeHCDAC.

Section II – Duties of the Vice-Chairperson
The Vice-Chairperson will:
a) Upon temporary absence or incapacity of the Chairperson, the Vice-Chairperson will serve as Chairperson.
b) Assist the Chairperson in serving as liaison withto the Board of Supervisors. c) Assist in liaison between the subcommittees and the HCDAC, and will serve on special assignment as determined by the Chairperson.

ARTICLE VI – STAFFSECRETARY SUPPORT
Section I – HCD Staff
The HCD staff will assist the HCDAC by the following:
a) Provide information to the HCDAC on matters involving the planning, implementation, reprogramming of funds, monitoring, and evaluation of the HCD program. b) Report to the HCDAC changes in HUD regulations that affect the HCD program. c) Report to the HCDAC all actions and policies of the Board of Supervisors impacting the Urban County CDBG program.

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d) Convey the County Administration’s position to the HCDAC on all matters concerning the HCD program.
e) Prepare and distribute copies of the agenda for each meeting of the HCDAC at least seven days prior to the meeting date.
f) Prepare, print, and distribute minutes of each meeting to the HCDAC. g) Maintain the records of the HCDAC.

Section II – Urban County Staff
Urban County Support Staff will be assigned by the HCD Program Manager to assist the HCDAC.

Section I – Secretary
The Clerk of the Board of Supervisors shall be ex-officio secretary of the HCDAC and shall be responsible for providing secretarial assistance to the HCDAC, such as preparation of HCDAC agendas, attendance at meetings, preparation of minutes, meeting room support, and maintenance of HCDAC records. However, the Clerk of the Board of Supervisors does not provide secretarial assistance to any subcommittees of the HCDAC.

ART
ICLE VII – MEETINGS
Section I – Regular Meetings
Meetings of the HCDAC shall be properly noticed in accordance with the Ralph M. Brown Act (Government Code section 54950 et seq.) and the County Open Government Ordinance (Division A17). One regular meeting of the HCDAC will normally be held approximately five times a year, at the County Charcot Government Center, 2310 North First Street, San Jose, CA 95131, at 6:155:30 p.m. Each year the HCDAC shall approve its schedule of regular meeting dates prior to the first meeting of the calendar year. The schedule of regular meeting dates can be changedamended, with the Chairperson’s approval, by a majority vote of the HCDAC members.

Section II – Special Meetings
Special meetings of the HCDAC may be called by the Chairperson, with the provision that written notice is given to all members at least seven days prior to the meeting.

Section III – Quorum
A quorum of the HCDAC will consist ofis a majority of its membership seats, whether filled or vacant (5 of 9), based on the number of seats filled at time of vote. Business can be conducted when a quorum is not present. However, no action requiring a vote may be made when a quorum is not present. A member who abstains from an item is counted to determine whether a quorum exists. However a member who is disqualified from participating and recuses from an item due to a conflict of interest is not counted toward the quorum for that item.

ART
ICLE VIII – VOTING PROCEDURES
Section I

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At the time of voting on any issues before the HCDAC, each member will cast one vote.

Section II
Only members or their authorized alternates who are present may vote. An alternate may only vote when serving in the absence of a member.

Section III
Except as otherwise provided herein, a motion passes only when a majority of the membership seats (5 of 9) votes in support of the motion. votes cast will rule, provided a quorum is present at the time a vote is taken.

ARTICLE IX – GENERAL RULES OF PROCEDURE

Section I
Agenda and minutes of all meetings of the HCDAC will be made available to:

a) Members of the HCDAC
b) Each of the County Supervisors
c) Urban County staff
d) Members of the Local Press
e) Interested persons on the official mailing requesting minutes.

Section II
No member or officer of the HCDAC will issue any public statement which purports to be an official opinion or stand of the Committee HCDAC unless such statement has been authorized by a majority vote of in a meeting at which a quorum is present, subject to any applicable requirements of the Board of Supervisors’ Policy Manual..

Section III
Except as provided in these bylaws or to comply with state or county law or policy, Roberts Rules of Order will be used in the conduct of all meetings.

ARTICLE X – PUBLIC PARTICIPATION

Section I
All meetings of the HCDAC orand any subcommittees subject to the Ralph M. Brown Act are open to the public.

Section II
Agenda and minutes of all meetings of the HCDAC will be made available to the public on the County of Santa Clara’s website and upon request at the Office of the Clerk of the Board of Supervisors. Reports will be made available to the public at the same time they are available to

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the HCDAC. Copies for public review will be available in the Office of the Clerk of the Board of Supervisors Affordable Housing, 1735 N. First Street, Suite 265, San Jose, 95112.located at 70 West Hedding Street, 10th floor, East Wing, San Jose 95110. People Interested persons may request to be placed on the mailing notification list for Committee HCDAC minutes and agendas.

ARTICLE XI – SUBCOMMITTEES

Section I – Creation of Subcommittees Generally

The HCDAC may establish standing and ad hoc subcommittees, as prescribed in these bylaws and the County of Santa Clara Boards and Commissions Handbook, to assist in furthering the purposes of the HCDAC.

Subcommittees may be composed of members from the HCDAC as well as individuals not on the HCDAC. However, a subcommittee may not include a quorum of the entire HCDAC membership.

In creating any subcommittee, the HCDAC will:

1. Define the purpose and scope of the subcommittee’s charge;

2. Identify if the subcommittee will have an ongoing role in a particular subject area/issue or if the subcommittee is being created for a limited duration to address a single issue/purpose;

3. Only set a meeting schedule if the subcommittee is to be subject to the Brown Act;

4. Define the membership of the subcommittee;

5. Document the creation of the subcommittee in the HCDAC’s minutes;

6. If the subcommittee is subject to the Brown Act, immediately notify the Clerk of the Board’s Records Unit; and

7. If the subcommittee is to be a standing subcommittee, update the bylaws for approval by the Board of Supervisors.

Section II – Creation of Standing Subcommittees

A standing subcommittee has a continuing subject matter it oversees or a meeting schedule fixed by formal action.

A standing subcommittee may be created following majority approval of the HCDAC and designation in the HCDAC’s bylaws, approved by the Board of Supervisors. A majority is defined as a majority of the entire HCDAC membership seats.

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The Chairperson of the HCDAC shall appoint a chair and members to each subcommittee subject to confirmation by the HCDAC.

All standing subcommittees are subject to the Brown Act and must be properly noticed, open to the public, and have a quorum of the subcommittee membership present to transact business.

Section III – Standing Subcommittees of the HCDAC

The HCDAC has no standing subcommittees.

Section IV – Creation of Ad Hoc Subcommittees

An ad hoc subcommittee may be established by the HCDAC, as the need arises, to carry out a specific task for a limited duration.

An ad hoc subcommittee may be created following majority approval of the HCDAC. A majority is defined as a majority of the entire HCDAC membership seats.

The Chairperson of the HCDAC shall appoint a chair and members to each subcommittee subject to confirmation by the HCDAC.

Section V – Disbanding Ad Hoc Subcommittees

The HCDAC shall agendize the disbanding of an ad hoc subcommittee when the subcommittee’s specific task is completed. The disbanding of the ad hoc subcommittee shall be noted in the HCDAC’s meeting minutes.

ARTICLE XII – CONFLICTS OF INTEREST

Section I

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a) If a Committee member or alternate has direct financial interest in, or is on a payroll of an organization applying for funds, the member or alternate must disclose it to the Committee.
b) The member or alternate cannot vote on said project or related projects, cannot discuss the project nor can he/she remain in the room during discussion. An alternate can be called to replace him/her as long as the alternate does not have a conflict of interest.

Section II
Members of the HCDAC will shall comply with the requirements of all applicable federal, state, and local laws and regulations relating to the subject of conflicts of interests, including, without limitation, California Government Code section 1090, et seq., the California Political Reform Act (California Government Code section 87100 et seq.), and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et seq.).

ARTICLE XIII – TRAININGS

Section I – AB 1234 Ethics Training

Each member must receive training in public service ethics laws and principles within 12 months of assuming membership on HCDAC and every two years thereafter. If a member has already received the training prior to assuming membership, the member may submit proof of his/her last training completion. The signed certification of completion must be sent to the Clerk of the Board as soon as practicable upon completion of the training.

Section II – AB 1661 Sexual Harassment Prevention Training

Each member must receive training regarding the federal and state statutory provisions concerning the prohibition against, and the prevention and correction of, sexual harassment and the remedies available to victims of sexual harassment in employment within six months of assuming office on HCDAC and every two years thereafter. If a member has already received the training prior to assuming membership, the member may submit proof of his/her last training completion. The certification of completion must be sent to the Clerk of the Board as soon as practicable upon completion of the training.

ARTICLE IVXII – APPROVAL AND AMMENDMENTS

Section I
These bylaws for the HCDAC become official by a vote of two-thirds of the HCDAC membership and the subsequent adoption by the Board of Supervisors.

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Section II
These bylaws may be amended by a vote of two-thirds of the HCDAC membership, with the provision that any amendment considered is submitted in writing to all members at least two weeks prior to the meeting at which the vote is taken.

Section III
All amendments to these bylaws must be approved by the HCDAC membership and the Board of Supervisors, following approval as to form and legality by County Counsel.

Approved as to Form and Legality

____________________________
Christopher Cheleden
Lead Deputy County Counsel

Bylaws of the HCD Council Committee were approved by the Board of Supervisors on November 19, 1979.

Prior Aamendments to bylaws approved by the Board of Supervisors:
01/09/90
05/22/07

Date Section Amendments
1/16/1990 Article IV Name of Permanent Chair
from County Board of
Supervisor.
1/16/1990 Article IV Explain steps to be taken after
resignation or death of
officers.
1/16/1990 Article VI Define responsibilities of
HCD staff.
1/16/1990 Article IX Delete “second Thursday”
meeting date
1/16/1990 All Articles Edit for clarity.
1/18/2007 All Articles Combined and Revised
Bylaws, including revised
Definition of Quorum,
approved by HCDAC.

TBD Article I Adds the HOME Consortia
to the program covered by
the HCDAC
TBD Article II, Section I Updates the HCDAC
membership composition

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TBD Article VII, Section I Updates the meeting time
and location.

TBD Article X, Section II Removes reference to the
Office of Affordable
Housing and replaced with
the Office of Supportive
Housing (OSH) overseeing
the HCD Program. In
addition, updates the address
for OSH.

Approved by BOS on 5/22/2007
To be considered by the BOS on 6/5/2018

1785607

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) County of Santa Clara
Office of Supportive Housing
3180 Newberry Dr. Suite 150
San Jose, CA 95118
(408) 793-0550 Main
(408) 266-0124 Fax
Board of Supervisors: Mike Wasserman, Dave Cortese, Ken Yeager, S. Joseph Simitian, Cindy Chavez County Executive: Jeffrey V. Smith
October 23, 2015
TO: Housing and Community Development Advisory Committee FROM: Consuelo Hernandez, Housing and Community Development Program Manager SUBJECT: Implementation of changes to the Urban County Program Recommendations:

Direct the Office of Supportive Housing (OSH) to prepare the necessary documents to formalize the changes to the County’s Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) programs, which are collectively known as the Urban County Program. This includes but is not limited to the following actions:
a. Update the HCDAC bylaws to reflect changes to the composition of the committee. b. Update the Public Participation Plan to reflect changes to the funding allocation process. c. Draft JPA agreement (or amendment to existing) for the October 1, 2017 - 2020 period.

The HCDAC is being asked to review and comment on the implementation strategy as outlined in the discussion section of this report.

Background:

On May 2, 2014, OSH Staff held a meeting to discuss renewal of the CDBG and Home Joint Powers Agreement (JPA). During this meeting OSH Staff presented a set of recommendations for administering the Urban County program moving forward. A copy of the presentation is appended to this report as Attachment A. In addition, a meeting was held with each of the participating jurisdictions to propose restructuring the funding allocation process and refocusing the Program to be more effective, compliant and work towards developing shared and measurable goals.

OSH Staff developed recommendations on the administration of the Urban County Program and presented the following to HCDAC in October 2014:

1. Consolidate the two committees into one HCDAC committee with one voting member for each City/County.

2. Distribute funding equally to each City for Capital Improvement Projects (CIP) for the remaining JPA term to 9/30/2017. The project must be eligible and funding must be expended within one year. Funds that are not used would go towards Development category of the NOFA.

Attachment C
Considered: 06/05/2018

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Page 2 of 4 ends

3. Public Service grants to be increased from a minimum of $10,000 to $20,000. Each participant (Cities and County) would have a designated share of approximately $30,000 to $40,000, contingent on annual funding allocations, for up to two contracts per City/County.

4. Work closely together in the upcoming year to develop shared measurable 2015-2020 Consolidated Plan goals.

Generally, all of the participating jurisdictions were amenabl e to the recommended changes. OSH staff must take additional steps to implement changes #1 - #3. Consolidated Plan goals were developed and approved as part of the adopted 2015-2020 Consolidated Plan.

Discussion
OSH staff has been wor king with participating jurisdiction staff to identify City specific priorities and how to implement the changes discussed above . These conversations have included the necessary steps needed to formally implement the changes. The following describes the recommended change s and the proposed implementation strategy. In addition, OSH staff is recommending that the Urban County Program operate under a, at a minimum, two-year funding cycle.

Recommended Change No. 1: Funding Allocation Process and Composition of the HCDAC Currently two committees are involved in the funding allocation process; 1) the Technical Advisory Committee (TAC) and 2) the Housing and Community Development Advisory Committee (HCDAC). The TAC reviews the applications for funding and makes a recommendation to the HCDAC. OSH Staff is recommending elimination of the TAC. If approved, future funding recommendations would come directly from OS H S taff to the HCDAC . The second component to this recommendation is to change the composition of the HCDAC. Currently the HCDAC includes 16 members; 5 County District residents; 5 City residents; 1 elected official per City; and 1 elected Board of Supervisors.

OSH Staff is recommending consolidation of the two committees into one HCDAC committee with one voting member for each City/County. Each City would have the option to choose their voting member; either an elected official or a staff member. This recommendation would result in the elimination of the five County and five City representative seats. If this recommendation is approved, the HCDAC would be comprised of 8 elected officials per city (or their designee) and 1 elected Board of Supervisors.

A change in the composition of the HCDAC and the allocation process for the Urban County Program requires an amendment to the following adopted documents:

1. Housing and Community Development Advisory Committee Bylaws;

2. Joint Powers Agreement; and

3. Public Participation Plan.

If the HCDAC votes to approve this recommendation, OSH Staff will work with each City to obtain a letter of support from their respective City Cou ncil about the recommended changes. Once these documents are obtained, OSH Staff will make the necessary changes to the governing documents. A redline version will be provided for review and comment at a future HCDAC meeting.

Recommended Change No. 2: Capital Funds targeted towards Housing Development County and City Staff agreed to significantly change funding for smaller capital improvement projects. OSH Staff would like to revisit this topic now in preparation for the next JPA term. Currently each City is allocated

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee)

Page 3 of 4 ends

a fair share of funding towards capital improvement projects. These projects have not always b een completed within a fiscal year and require a substantial amount of staff time to manage.

OSH staff is suggesting a more strategic approach in distributing these dollars. Instead of allocating a fair share, cities that have an eligible CIP that is shelf ready by the start of the next fiscal year, will submit their project for review to OSH Staff. The project will be reviewed for eligibility and consistency with the 2015- 2020 Consolidated Plan. If the project is eli gible it will be forwarded to the HCDAC for consideration. If multiple projects are deemed eligible, it will be up to the HCDAC to decide which project to fund. If no eligible projects are identified for any given year, the funds would all go towards the development category.

In the short term, CIP funds will remain unchanged . Each jurisdiction can, however, choose to put their share towards the development category if they do not have an eligible activity that will be ready for funding in July 2016.

In order to implement this change, the allocation method will need to be removed from the JPA.

Recommended Change No. 3: Increase the minimum public service grants from $10,000 to $20,000 The third recommendation, in the short term, will increase the minimum public service grants from $10,000 to $20,000. This change has been included in the draft Notice of Fundin g Availability and no additional action is required by the HCDAC.

In the long term, the County is recommending two options for the future allocation of public service dollars.

Note that the $40,000 is based on current year funding and the amount would decrease or increase proportionally based on the County’s allocation from HUD.

1. Option 1: Each City would be allowed to allocate $40,000 towards funding two public service agencies. The responsibility for identifying the agencies would rest with e ach city. This will allow each City to ensure the most urgent needs in their community are being addressed . The process would be similar to the current identification of capital improvement projects;

2. Option 2: Alternatively, a City can decide not to identify an agency and a Notice of Funding Availability would be issued for these service dollars. Each City would still be allowed to dedicate $40,000 towards public services but the selection would be competitive and identical to the current NOFA process.

This approach more effectively addresses the needs in each city and better addresses the goals identified in the adopted Consolidated Plan. In order to implement this change, the allocation method will need to be included in the new or amended JPA.

New Recommended Change No. 4: Operate under a two-year funding cycle Currently the Urban County’s Program operates on a one-year funding cycle with a NOFA issued every fall. Historically the same agencies are funded every year and preparation can be burdensome on both the applicants and OSH Staff. This recommendation would allow applicants to apply for two years, at a minimum, with final funding recommendations contingent upon the final allocation from HUD.

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee)

Page 4 of 4 ends

This change has been incorporated into the draft NOFA. Should the HCDAC decide against this recommendation, OSH staff will strike any language from the NOFA that identifies the two-year funding cycle.

Next Steps
OSH staff will meet with the jurisdiction Staff to obtain letters of support from their respective City Council for these changes and will then prepare the changes to the necessary documents.

Once the documents are gathered, OSH Staff will return to the HCDAC for formal recommendations to the Board of Supervisors.

Attachment 1: May 2, 2014 Renewal of CDBG and HOME JPA Presentation Attachment 2: HCDAC Bylaws

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Packet Pg. 553
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Approved

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Approved

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Approved

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Approved

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Approved

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Approved

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Approved

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Committee) Changes to Urban
County Program
Consuelo Hernandez, Program Manager
County of Santa Clara
November 2, 2015

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory

BACKGROUND
• Title I of The HCD ACT of 1974 made CDBG HUD funding
available to our community.
• Entitlement grants are available to Cities with a population of 50,000 or more.
• The Urban County has to have a combined population of 200,000 or more within its unincorporated areas and cities to qualify. • Through this partnership 7 Non-Entitlement Cities and the County have qualified for funding as an “Urban County” since 1976.
• 3 year Agreements with the option to “opt-in” or “opt-out” • CDBG and HOME programs are collectively know as the “Urban County Program”.

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory

BACKGROUND
• On May 2, 2014 retreat held with HCD Advisory Committee. • Office of Supportive Housing (OSH) Staff proposed a number of changes to the Urban County Program.
• Individual meetings with jurisdiction staff were held and most were amenable to the recommended changes.
• No action was taken to formalize the changes.
• OSH Staff is revisiting the discussion, creating an
implementation plan for recommendations 1-3 and proposing an additional recommendation not previously discussed.

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Recommendation 1a:

Funding Allocation Process
TAC
• Cities & County
Housing Staff
• 8 individuals
HCD Advisory
Committee
• 1 resident per County
District (5)
• 1 resident per City (5)
• 1 elected official per
City (5)
• 1 elected BOS from
the County
• 16 individuals (*not
including Palo Alto,
Gilroy, Cupertino,
which will equal 22)
Board of
Supervisors
• Final funding
recommendations

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Packet Pg. 564
Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Proposed Process
HCD Advisory
Committee
Board of
Supervisors

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Recommendation 1b:

HCDAC Composition
Existing HCD Advisory Committee
• 1 resident per County
District (5)
• 1 resident per City (5)
• 1 elected official per City
(5)
• 1 elected BOS from the
County
• 16 individuals (*not
including Palo Alto, Gilroy,
Cupertino, which will equal
22)
Proposed HCD Advisory Committee
• 1 elected official/city staff
per City (9)
• 1 elected BOS from the
County
• 10 individuals (including
Palo Alto, Gilroy and
Cupertino)

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Recommendation 2:

Existing Jurisdiction Share
• Funding split evenly - $114,374 each
Jurisdiction Competitive
Housing
Development Pool
Public Service Capital Improvement
Projects
County $77,952 $36,422
City of Campbell $36,422 $77,952
Los Gatos $36,422 $77,952
Los Altos $36,422 $77,952
Morgan Hill $36,422 $77,952
Saratoga $36,422 $77,952
TOTALS $77,952 $218,535 $389,758

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Recommendation 2:

Proposed Jurisdiction Share
• $40,000 each for Public
Service.
• $389,758 available for
eligible capital
improvement projects.
• Jurisdiction will have to
submit an eligible project
to OSH staff by December.
• If no eligible projects are
identified, funds will move
to Competitive pool.

A. 20% Admin and
Planning Cap
B. Jurisdiction Share
• Public Services (15% cap)
C. Capital
Improvement Pool
D. Competitive Pool
• Housing Development

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Recommendation 3:

Public Service Grants
Option 1
• A jurisdiction will select
two (2) public service
agencies and notify OSH
staff of selection.
• HCDAC to consider
recommendations for
funding only.

Option 2
• A jurisdiction can elect
not to identify an agency.
• A NOFA would be issued.
• HCDAC to consider
recommendations for
the agencies and funding
amounts.

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Recommendation 4:

Funding Cycle (New)
NOFA Issued
TAC reviews
applications
HCD Advisory
Committee makes
recommendations
Board of
Supervisors makes
final
recommendations
Action Plan
Submitted to HUD
OSH Staff prepares
agreements
HCD Advisory
Committee makes
funding
recommendations
Board of
Supervisors makes
final
recommendations
Action Plan
Submitted to HUD
OSH Staff prepares
agreements
Year 1
Year 2

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Impact of Proposed Changes
• Reduction in staff time and cost to administer Urban County Program.
• 12 Public Service contracts instead of 25.
• 6 monitoring visits instead of 25.
• Streamline the existing funding allocation process.
• NOFA issued every other year instead of annually.
• One recommending committee instead of two.
• Increase in public participation at the “local” level. • Discussion about priorities to take place within each Jurisdiction. (OSH Staff to assist with public engagement)
• Will result in a more strategic use of funding.
• Thinking regionally when making funding recommendations.

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory Next Steps: Implementation
• County to meet with each City to obtain formal approval of recommended changes.
• A resolution approved by each City/Town Council verifying acceptance of recommended changes.
• County will prepare changes to the adopted documents and will present a draft of each to the HCDAC for review and comment.
• Board of Supervisors will consider recommendations and adopt amendment to required documents (i.e. Public
Participation, HCDAC Bylaws and JPA).
• HUD reviews and certifies that amendment to JPA meets the requirements.

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Attachment: HCDAC Bylaws (County Housing and Community Development Advisory 11/14/2023 105
Housing and Community Development Advisory Committee
The Housing and Community Development Advisory Committee (HCDAC) for the Urban County is a result of the merger of the Housing and Community Development (HCD) Citizen's Advisory Committee (CAC), and the HCD Council Committee (CC) for the Urban County Community Development Block Grant (CDBG) Program and HOME Consortia.

The HCDAC is the policy recommending body to the Board of Supervisors on planning, monitoring, and implementation of the HCD Program and the development of a comprehensive, coordinated Housing and Community Development Program. The body, consisting of representatives of the Urban County jurisdictions selected by the City Councils and the Board of Supervisors, and a City Council member from each of the cities participating in the Urban County CDBG and HOME Investment Partnerships (HOME) Programs, will review program materials and develop recommendations :from an urban county perspective.

The Committee consists of nine (9) members.

One member of the County of Santa Clara Board of Supervisors, who will serve as Chairperson of the HCDAC, to be appointed by the President of the Board of Supervisors. One member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME programs, consisting of five members from the cities of Campbell, Los Altos, Town of Los Gatos, Morgan Hill, and Saratoga, appointed by the City Council of that city. One member of the City Council from each of the jurisdictions participating in the HOME Consortia, consisting of three members from the cities of Cupertino, Gilroy, and Palo Alto appointed by the City Council of that city.

The Term of membership is effective from the day of appointment to the HCDAC. Each member shall have a term of one year and until his or her successor is appointed.

Seat 01 Name: Sylvia Arenas EXPIRED
Current Appointing District: Allocated to President
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the Santa Clara County Board of Supervisors, who will serve as Chairperson of the HCDAC, to be appointed by the President of the Board of Supervisors.

Seat Type: Allocated
Date Appointed: 01/10/2023
Seat 01A Name: N/A VACANT
Current Appointing District: Allocated to President
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the Santa Clara County Board of Supervisors, who will serve as Chairperson of the HCDAC, Alternate, to be appointed by the President of the Board of Supervisors.

Seat Type: Allocated
Date Appointed: N/A

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Attachment: HCDAC Roster 2023.11.14 (County Housing and Community Development Advisory Committee) 11/14/2023 106
Seat 02 Name: Sergio Lopez EXPIRED
Current Appointing District: Campbell City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from one of the non-entitlement cities participating in the Urban County CDBG and HOME program (Campbell), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 01/05/2023
Seat 02A Name: Elliot Scozzola EXPIRED
Current Appointing District: Campbell City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from one of the non-entitlement cities participating in the Urban County CDBG and HOME program (Campbell, Alternate), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 01/05/2023
Seat 03 Name: Sally Meadows EXPIRED
Current Appointing District: Los Altos City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from one of the non-entitlement cities participating in the Urban County CDBG and HOME program (Los Altos), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 12/15/2020
Seat 03A Name: Anita Enander EXPIRED
Current Appointing District: Los Altos City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from one of the non-entitlement cities participating in the Urban County CDBG and HOME program (Los Altos, Alternate), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 03/03/2020
Seat 04 Name: Yvonne Martinez Beltran EXPIRED
Current Appointing District: Morgan Hill City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Morgan Hill), appointed by the City Council of the city.

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Attachment: HCDAC Roster 2023.11.14 (County Housing and Community Development Advisory Committee) 11/14/2023 107
Seat Type: Allocated
Date Appointed: 02/01/2023
Seat 04A Name: Marilyn Librers EXPIRED
Current Appointing District: Morgan Hill City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Morgan Hill, Alternate), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 02/01/2023
Seat 05 Name: Matthew Hudes EXPIRED
Current Appointing District: Los Gatos City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Los Gatos), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 03/04/2022
Seat 05A Name: Maria Ristow EXPIRED
Current Appointing District: Los Gatos City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Los Gatos, Alternate), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 03/04/2022
Seat 06 Name: Kookie Fitzsimmons EXPIRED
Current Appointing District: Saratoga City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Saratoga), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 12/02/2020
Seat 06A Name: Mary-Lynne Bernald EXPIRED
Current Appointing District: Saratoga City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the

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Attachment: HCDAC Roster 2023.11.14 (County Housing and Community Development Advisory Committee) 11/14/2023 108
non-entitlement cities participating in the Urban County CDBG and HOME program (Saratoga, Alternate), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 12/02/2020
Seat 07 Name: J.R. Fruen EXPIRED
Current Appointing District: Cupertino City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Cupertino), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 12/20/2022
Seat 07A Name: Liang Chao EXPIRED
Current Appointing District: Cupertino City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Cupertino, Alternate), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: 12/20/2022
Seat 08 Name: N/A VACANT
Current Appointing District: Gilroy City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Gilroy), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: N/A
Seat 08A Name: N/A VACANT
Current Appointing District: Gilroy City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a member of the City Council from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Gilroy, Alternate), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: N/A
Seat 09 Name: N/A VACANT
Current Appointing District: Palo Alto City Council

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Attachment: HCDAC Roster 2023.11.14 (County Housing and Community Development Advisory Committee) 11/14/2023 109
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a resident from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Palo Alto), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: N/A
Seat 09A Name: N/A VACANT
Current Appointing District: Palo Alto City Council
Current Term Expiration Date: 06/30/2024
Qualify: Appointee shall be a resident from each of the non-entitlement cities participating in the Urban County CDBG and HOME program (Palo Alto, Alternate), appointed by the City Council of the city.

Seat Type: Allocated
Date Appointed: N/A

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Attachment: HCDAC Roster 2023.11.14 (County Housing and Community Development Advisory Committee) City
Council
Report
TITLE: Council Committee Reports

RECOMMENDED ACTION
That the City Council report on activities from their committee assignments.

DISCUSSION
This is the section of the City Council Agenda that allows the City Councilmembers to report on items of interest and the work of City Council Subcommittees.

MAYOR LANDRY
Advisory Commissioner Appointment Interview Subcommittee City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Measure O Ad-hoc Subcommittee
Education Subcommittee
Economic Development Subcommittee
West Valley Mayors and Managers
DCBA Liaison
Santa Clara Valley Water District County Water Commission Santa Clara County Library District JPA Board of Directors Cities Association of Santa Clara County - City Selection Committee Friends of the Heritage Theater Liaison (Alt.)
West Valley Clean Water JPA (Alt.)
West Valley Solid Waste Authority JPA (Alt.)

VICE MAYOR LOPEZ
City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Economic Development Subcommittee
Finance Subcommittee
Legislative Subcommittee
Santa Clara County Housing and Community Development Advisory Committee Item: 17
Category: COUNCIL COMMITTEE

REPORTS
Meeting Date: January 22, 2024
17 Packet Pg. 578
Council Committee Reports Page 2 of 3
Silicon Valley Clean Energy Finance and Audit Committee Bay Area Quality Management District Board of Directors** League of Cities Peninsula Division Executive Committee** Valley Transportation Authority Board of Directors**

West Valley Mayors and Managers (Alt.)
Cities Association of Santa Clara County:

Board Representative (Alt.)
Legislative Action Committee and City Selection Committee (Alt.) Silicon Valley Clean Energy JPA Board of Directors (Alt.) West Valley Sanitation District (Alt.)

COUNCILMEMBER BYBEE:

Finance Subcommittee
Legislative Subcommittee

Cities Association of Santa Clara County:

Board Representative
Legislative Action Committee
Silicon Valley Animal Control Authority Board (SVACA)

Silicon Valley Clean Energy JPA Board of Directors
Campbell Historical Museum & Ainsley House Foundation Liaison (Alt.) West Valley Sanitation District (Alt.)

COUNCILMEMBER FURTADO
Advisory Commissioner Appointment Interview Committee

West Valley Clean Water JPA
West Valley Sanitation District
West Valley Solid Waste Authority JPA
Association of Bay Area Governments (ABAG)
Silicon Valley Regional Interoperability Authority (SVRIA) Santa Clara County Emergency Operational Council (EOAC)** Association of Bay Area Governments (ABAG) Executive Board** - Pending vote on 2/8

Silicon Valley Animal Control Authority Board (SVACA) (Alt.) Valley Transportation Authority Policy Advisory Committee (Alt.)

COUNCILMEMBER SCOZZOLA
Campbell Historical Museum & Ainsley House Foundation Liaison Friends of the Heritage Theater Liaison
Measure O Ad-hoc Subcommittee
Education Subcommittee

Silicon Valley Clean Energy JPA Board of Directors
17 Packet Pg. 579
Council Committee Reports Page 3 of 3
Valley Transportation Authority Policy Advisory Board
Santa Clara Valley Water District: County Water Commission (Alt.) DCBA Liaison (Alt.)
Santa Clara County Housing and Community Development Advisory Committee (Alt.) Santa Clara County Library District JPA Board of Directors (Alt.) Association of Bay Area Governments (Alt.)
**appointed by other agencies
Prepared by:

Andrea Sanders, City Clerk
17 Packet Pg. 580

ORDINANCE NO.

AN O

RDINANCE OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AMENDING CHAPTER 2.04 OF THE CAMPBELL MUNICIPAL CODE
REGARDING COUNCIL MEETING – TIMES AND LOCATION AND ESTABLISHING

THAT REGULAR MEETING DATES OR TIMES OF THE CITY COUNCIL SHALL BE

SET BY RESOLUTION
W
HEREAS, Campbell City Council Ordinance #1387, as subsequently amended by Ordinance # 2117, established the meeting times of the City Council; and W
HEREAS, the City Council shall hold regular and special meetings as necessary to conform to the requirements of Chapter 2.04.020 of the Campbell Municipal Code; and W
HEREAS, authorizing the City Council to establish regular meeting dates or times by resolution, rather than by ordinance, will reduce the staff cost of changing the date or times of meetings, will allow the City Council to establish meeting dates that are in the interest of the public, and will allow for increased public participation at City Council meetings.; and
W
HEREAS, Section 2.04.020 provides that regular meetings of the City Council shall be held on the first and third Tuesday of each month at the hour of seven-thirty p.m.; and W
HEREAS, the City Council desires to adjust the start time of its regular meetings from seven-thirty p.m. to seven p.m.;
NO

W THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CAMPBELL DOES HEREBY ORDAIN AS FOLLOWS:

S
ection 1: 2.04.020 of the Campbell Municipal Code is hereby amended to read as follows with strikethroughs (strikethroughs) indicating deleted text, and underlining ( underlining) indicating added text:

2. 04.020 – Meetings – Time and Location.

Meetings of the City Council shall be regularly held on the first and third Tuesdays of each month, at the hour of seven-thirty p.m. as set by resolution of the City Council and at such times to which regular meetings may be adjourned. The official place for the holding of such meetings is established to be the Campbell City Hall Council Chamber. Special meetings may be held pursuant to the provisions of general laws as the same now exist or may be hereafter amended. The regular meeting date or time may be adjusted by majority vote of the City Council.

PASSED AND ADOPTED this ___ day of ___, 2024 by the following roll call vote:

AYES:

Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPR OVED:
___
_______________________
Susan M. Landry, Mayor
ATTEST:
___
_____________________________
Andrea Sanders, City Clerk

Campbell City CouncilJanuary 22, 2024

Campbell City Council
January 22, 2024