SA-2.a Coordinate with Federal and State
agencies and encourage them to update flood
hazard maps within Campbell and calculate
accurate Base Flood Elevation (BFE) levels for
all areas determined to be within a flood
hazard zone in Campbell.
Community Development medium
Not Started
SA-2.b Have all Letter of Map Amendments
(LOMAs) that are approved submit their GIS
data to Santa Clara County so that the County
can compile updated data on the most
accurate location of flood hazard areas and
BFE within the city.
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes SA-2.c As part of the development review
process continue to require new
development which requires a building
permit to prepare hydraulic and storm
drainage studies as necessary to define the
net increase in storm water run-off resulting
from construction and require mitigation to
reduce impacts. Drainage and grading plans
shall identify BMP protections and include
standards established and recommended by
the city that shall be incorporated into
development.
Public Works Ongoing
Compliant
The City continues to review projects
in compliance with this action.
SA-2.d Continue to participate in the National
Flood Insurance Program (NFIP), and consider
future participation in the NFIP Community
Rating System (CRS).
Community Development Ongoing
Compliant
The City continues to participate in
the National Flood Insurance
Program, and continues to consider
future participation in the NFIP
Community Rating System.
SA-2.e Continue to review projects in flood
hazard areas to ensure compliance with
Campbell Municipal Code Chapter 21.22
(Flood Damage Prevention Ordinance).
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
SA-2.f Periodically review the conditions of
bridges, culverts, canals and other flood
control and stormwater conveyance
infrastructure, and when feasible include
necessary improvements within the CIP to
increase safety and the adequate conveyance
of stormwater.
Public Works short
Compliant
Public Works regularly conducts
bridge assessment, not culverts or
flood control infrastrure; that is a
Valley Water responsibility
SA-2.g Periodically Review Campbell
Municipal Code Chapter 21.22 - (Flood
Damage Prevention), and revise as necessary
to ensure that development standards are
consistent with the requirements of State and
Federal law.
Public Works medium
Not Started
Should be changed to Community
Development with the next update.
The Community Development
Director is the Flood Plain Manager.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes SA-2.h Require developers to cover the costs
of drainage facilities needed for surface
runoff generated as a result of new
development.
Public Works Ongoing
Compliant
New developments are required to
install storm drain inlets, pipes,
manholes, etc. to serve their
development. Developers also pay a
Storm Drainage Fee towards the
greater storm drain system.
SA-3.a Coordinate with the Santa Clara
County Office of Emergency Services (OES)
and other local agencies, as necessary, to
participate in and implement the Multi-
Jurisdictional Local Hazard Mitigation Plan
(LHMP) for Santa Clara County.
Police Ongoing
In Progress
CalOES completed their review of the
Base Plan, County annex and sent
those to FEMA for review. FEMA
requested minor revisions which will
be resubmitted to CalOES sometime
in February and FEMA shortly
thereafter. Will are waiting on these
reviews before we can update them
for the City.
SA-3.b Conduct regular emergency response
training exercises and or participate in
regional exercises to ensure that key
members, local leaders, and emergency
response personnel are adequately trained
and prepared for emergency situations.
Critical facilities within Campbell shall also be
annually assessed to ensure they are properly
equipped and supplied.
City Manager short
Compliant
SA-3.c Encourage schools, neighborhood
associations, and other interested groups to
teach first aid and disaster preparedness,
including Community Emergency Response
Team (CERT) programs, and other tools
available to neighborhood and community
groups to improve disaster preparedness.
Fire Ongoing
In Progress
The Fire Department continues to
teach first aid and disastered
preparedness in compliance with this
action.
SA-3.d Provide signage at public buildings and
critical facilities that contain Automated
External Defibrillators (AEDs).
Public Works Ongoing
In Progress
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes SA-3.e Provide adequate funding for fire and
police services to ensure preparedness of
response teams and implementation of
emergency response plans.
City Manager Ongoing
Compliant
SA-3.f As part of the development review
process, continue to consult with the police
and fire departments in order to ensure that
the project provides adequate emergency
access.
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
SA-3.g Provide information on the city’s
website regarding the National Suicide and
Crisis Lifeline 988 program.
Community Development short
Compliant
The City continues to provide
information on the City's website in
compliance with this action.
SA-4.a As part of the development review
process, continue to consult with the Police
Department in order to ensure that the
project does not impair the provision of
police services through inappropriate site
design. The use of physical site planning as an
effective means of preventing crime,
including lighting, visibility, and video
surveillance requirements shall be
determined by the Police Department, where
applicable.
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
SA-4.b Conduct periodic Police Department
evaluations that analyze response times and
other incident data to ensure adequate police
services are provided throughout the city.
Police Annual
Compliant
The Police Department regularly
evaluates response times and
statistics to ensure adquate police
services. With the new Axon RMS
system, we now have dashboards
and search criteria easily available.
SA-4.c Ensure the adequacy of fire and
emergency services by participating in Santa
Clara County Fire Department evaluations.
City Manager Annual
Compliant
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes SA-4.d Coordinate with the Santa Clara
County Fire Department to provide annual
inspections to ensure that commercial,
industrial and multiple-family uses comply
with fire and building codes.
Community Development Annual
Compliant
Santa Clara County continues to
provide annual inspections in
compliance with this action.
SA-4.e As part of the development review
process, continue to consult with the Santa
Clara County Fire Department in order to
ensure that development projects facilitate
adequate fire services and fire prevention
measures.
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
SA-4.f Promote community awareness and
participation in the Santa Clara County Fire
Department’s fire education programs.
Police Ongoing
In Progress
The Police Department continues to
partner with County Fire and their
educational programs.
SA-5.a Provide educational opportunities for
generators of small quantity, household, and
urban agriculture waste products regarding
their responsibilities for source reduction and
proper and safe hazardous waste
management and disposal.
Public Works medium
In Progress
The Public Works Department and
WV Solid Waste Authority continue
to increase education and outreach
to businesses and residents. A
rebranding effort is currently in
progress and will result in new
educational resources that will
further enhance participation in Solid
Waste Program services.
SA-5.b Provide information about convenient
drop-off programs for the local disposal of
household hazardous waste offered by the
Santa Clara County Department of
Environmental Health. The availability of the
program should be widely publicized
throughout the community.
Public Works short
Compliant
The Public Works Department and
WV Solid Waste Authority continue
to increase education and outreach
to businesses and residents. A
rebranding effort is currently in
progress and will result in new
educational resources that will
further enhance participation in Solid
Waste Program services. Websites
for both agencies provide resources
for HHW disposal.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes SA-5.c Continue to work cooperatively with
the Santa Clara County Fire Department
(SCCFD) to train local fire personnel in the
specialized handling and cleanup procedures
that are required for radioactive, toxic, and
hazardous substance spills.
City Manager Ongoing
Compliant
SA-5.d Require that applications for
discretionary and ministerial permits provide
detailed information regarding the potential
for the historical use of hazardous materials
on the site, including information regarding
the potential for past soil and/or
groundwater contaminations. If warranted,
identify and require mitigation measures to
ensure the exposure to hazardous materials
from historical uses has been mitigated to
acceptable levels consistent with EPA and/or
DTSC standards.
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
SA-5.e Require that Business License
applications for businesses that use, store, or
sell hazardous materials be reviewed by the
Building Division and Fire Department to
ensure operations comply with all applicable
local, State, and Federal laws and do not pose
a risk to the public.
Community Development Ongoing
Compliant
The City continues to review business
license applications in compliance
with this action.
SA-6.a Continue to monitor and consider
updates to the Municipal Code, as necessary,
to address emerging trends in cannabis sales
and cultivation.
Community Development medium
In Progress
The City of Campbell is in the process
of updating its Economic
Development Plan (“Plan”) in
compliance with this action.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes SA-6.b Continue to monitor emerging
technologies and consider updates to the
Municipal Code, as necessary, to address
emerging trends in technology that may
present safety hazards to citizens of Campbell
including but not limited to:
• Technologies which were unknown durin
the time of the General Plan update;
• Emerging technologies related to the use
o
autonomous vehicles. Consider revisions to
the city's parking and loading requirements as
necessary;
• New and emerging technologies related
t
stationary home energy storage systems; and
• New and emerging technologies related
t
the use of unmanned aircraft system (UAS).
Community Development medium
Not Started
SA-7.a When updating master plans for
infrastructure, including water supply, flood
control and drainage, and critical facilities,
review relevant climate change scenarios and
ensure that the plans consider the potential
effects of climate change and include
measures that provide for resilience to
climate impacts.
Public Works medium
In Progress
The City is presently in the process of
formulating a Climate Action
Adaptation Plan that will establish
the guidelines for a master plan
incorporating the mentioned
parameters
SA-7.b Upon the next revision to the
Campbell Emergency Operations Plan (EOP),
identify and designate public buildings,
specific private buildings, or institutions with
air conditioning as public cooling shelters.
Extend hours at air-conditioned sites during
periods of extreme heat or power outage and
ensure sites are also supported by backup
battery storage or generators.
Public Works medium
In Progress
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes SA-7.c Periodically assess and monitor the
effects of climate change and the associated
levels of risk in order to adapt to changing
climate conditions.
All Departments Ongoing
In Progress
The City is in the process of preparing
a Climate Action Plan in compliance
with this action. Agreement with
selected firm going to Council
February 2024. Anticipated
completition by September 2025.
SA-7.d Collaborate with utility providers to
ensure that infrastructure and resource
management plans account for anticipated
climate change impacts.
Public Works Ongoing
In Progress
The City is in the process of preparing
a Climate Action Plan in compliance
with this action. Agreement with
selected firm going to Council
February 2024. Anticipated
completition by September 2025.
SA-7.e Implement the policies and actions in
the Community Services and Facilities and
Conservation Elements that promote water
and energy efficiency and conservation in
new capital projects, expansions, and retrofits
to civic buildings and infrastructure.
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
SA-7.f Utilize the Silicon Valley 2.0 Climate
Adaptation Guidebook (or its successor
document) as a resource tool when
undertaking communitywide planning efforts,
including updates to infrastructure plans.
Community Development medium
Compliant
The City continues to reference the
Silicon Valley 2.0 Climate Adaptation
Guidebook (or its successor
document) as a resource tool when
undertaing communtywide planning
efforts, including the Climate Action
Plan.
SA-7.g Continue to provide cooling center
services to provide a respite for residents
without access to air conditioning during
extreme heat days.
Community Development Ongoing
Compliant
The City continues to provide cooling
centerservices in compliance with
this action.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes N-1.a Update Chapter 21.16 (Section
21.16.070 – Noise) of the Campbell Municipal
Code to:
• Require that new development projects an
all (ministerial and discretionary) changes in
use are reviewed for compliance with the
noise requirements established in this
element, including the standards established
in Tables N-1 and N-2, and where necessary,
require mitigation measures to achieve the
noise standards.
• Require acoustical studies for
new
development projects and (ministerial and
discretionary) changes in use which have the
potential to generate noise impacts which
exceed the standards identified in this
element. The studies shall include
representative noise measurements,
estimates of existing and projected noise
levels, and mitigation measures necessary to
ensure compliance with the noise standards
included in this element.
• Require developers to prepare
construction management/noise mitigation
plan that defines best management practices
to reduce construction noise, and includes
proposed truck routes as part of the
entitlement process.
• Incorporate a list of recommended
bes
practices to reduce excessive noise levels, as
identified in this element, which should be
incorporated in new development projects
Community Development short
In Progress
In 2023, the City started work on
updates to the Campbell Municipal
Code in compliance with this action.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes N-1.b Coordinate with Caltrans, VTA, local
school districts, and the cities of San Jose,
Saratoga and Los Gatos when necessary, to
ensure that these agencies obtain city
concurrence prior to initiating or approving
any noise generating projects affecting
Campbell.
Community Development Ongoing
In Progress
The City continues to coordinate with
the entities specified in compliance
with the action.
N-1.c Continue to implement and enforce
Section 21.16.070 – (Noise) of the Campbell
Municipal Code that requires the private use
of powered equipment in residential areas to
be limited to the hours of 8:00 a.m. and 7:00
p.m. Monday through Friday, and between
the hours of 9:00 a.m. and 6:00 p.m.
Saturday, Sunday and nationally recognized
holidays. Encourage public education and
outreach through the city’s website and social
media outlets to achieve greater voluntary
compliance and encourage good neighbor
practices.
Community Development Ongoing
Compliant
The City continues to implement,
enforce, and encourage in
compliance with this action.
N-1.d Update Section 21.16.070 – (Noise) of
the Campbell Municipal Code to include
detailed standards and procedures for dealing
with community noise complaints and
corresponding enforcement and remediation
activities. The standards should address, at a
minimum:
• Criteria for determining if the alleged noise
generating activities are in violation of the
city’s adopted noise standards; and
• Procedures and protocols to ensure that
th
nuisance noise, or noise-generating activity,
ceases.
Community Development short
In Progress
In 2023, the City started work on
updates to the Campbell Municipal
Code in compliance with this action.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes N-1.e Monitor construction projects and
construction activities to ensure they comply
with the standards and requirements
contained in the Campbell Municipal Code
(Chapter 18.04 - Building Code).
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
N-1.f Consider requiring the phased
elimination of the use of gas-powered leaf
blowers within the city.
Public Works medium
Not Started
N-1.g Revise Campbell Municipal Code
Section 21.18.020 (Air Conditioning Unit) to
establish maximum noise limits for air
conditioning units and generators consistent
with this Element.
Community Development medium
In Progress
In 2023, the City started work on
updates to the Campbell Municipal
Code in compliance with this action.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes N-1.h Update the Campbell Municipal Code
(Chapter 18.04 - Building Code) to include the
following construction noise best practices
and requirements:
• Establish standards for when a constructio
staging and phasing plan shall be required for
new development projects and significant
remodels.
• The construction contractor shall
utiliz
“quiet” models of air compressors and other
stationary noise sources where technology
exists.
• At all times during project grading
an
construction, stationary noise-generating
equipment shall be located as far as
practicable from sensitive receptors and
placed so that emitted noise is directed away
from residences.
• Unnecessary idling of internal
combustio
engines shall be prohibited.
• Construction staging areas shall
b
established at locations that will create the
greatest distance between the construction-
related noise sources and noise-sensitive
receptors nearest the project site during all
project construction activities, to the extent
feasible.
• The required construction-related
nois
mitigation plan shall also specify that haul
truck deliveries are to occur within the same
range of hours specified for construction
equipment
Public Works short
Not Started
This action is to be completed by the
Community Development
Department.
N-1.i During future negotiations with trash
collection providers, consider and strive for
collection time limitations to ensure that
collection in residential areas does not occur
prior to 6:00 a.m.
Public Works medium
Completed
The new hauler contract (starting
March 2024) limits residential
services to a start time of 6am.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes N-1.j Explore and consider rebate, incentive,
and educational opportunities to reduce
community noise, while providing co-benefits
of community health and environmental
stewardship. Programs could include electric
lawn and garden equipment upgrade
programs, dual pane/noise rated window
upgrades, and HVAC system upgrades which
coincide with energy reduction, community
health, and sustainability objectives identified
by the General Plan and any future Climate
Action Plan.
Community Development medium
In Progress
The City is in the process of preparing
a Climate Action Plan in compliance
with this action. Agreement with
selected firm going to Council Feb
2024. Anticipated completition by
September 2025.
N-1.k Periodically review, and update as
necessary, Campbell’s Municipal Code to
ensure the city’s noise goals and priorities of
the General Plan are being implemented.
Community Development medium
In Progress
In 2023, the City started work on
updates to the Campbell Municipal
Code in compliance with this action.
N-2.a In addition to the updates specified by
Action N-1a, for Municipal Code Section
21.16.070 – (Noise), also include good
neighbor noise practices for bar, live
entertainment, and restaurant activities
adjacent to residential areas. Updates should
include timing standards for the disposal of
recycling materials and other common
sources of nighttime noise to ensure activities
occur during times to minimize nighttime
noise impacts to surrounding neighborhoods.
Community Development medium
Not Started
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes N-2.b In addition to the updates specified by
Action N-1a, for Campbell Municipal Code
Section 21.16.070 – (Noise), also require new
developments within 100 feet of the rail line
to demonstrate that vibration experienced by
residents and sensitive uses would not exceed
the Federal Transit Administration guidelines.
Community Development medium
Not Started
N-2.c In addition to the updates specified by
Action N-1a, for Campbell Municipal Code
Section 21.16.070 – (Noise), establish
provisions that would allow new noise-
sensitive land uses on a case by case basis in
proximity to transportation noise sources and
commercial or mixed-use areas that fall
within the Conditionally Acceptable Land Use
Compatibility Standards in Table N-1.
Community Development medium
Not Started
CHW-1.a Establish nutrition standards for
vending machines on city-owned property. Recreation and Community Services medium Not Started CHW-1.b Encourage healthy eating by
developing a Healthy Lifestyle Program that
educates the community on local healthy
food, available nutrition resources, and
health outcomes.
Recreation and Community Services medium
Not Started
CHW-1.c Perform a nutritional retail
assessment to assess the availability of
nutritious grocery vendors across various
neighborhoods and identify areas of limited
access.
Recreation and Community Services medium
Not Started
CHW-1.d Explore opportunities to expand
community gardens and increase community
participation in existing community gardens.
Recreation and Community Services medium
Not Started
Opportinity sites may be identifed in
the upcoming Recreation and Parks
Master Plan
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-1.e Encourage community gardens near
high-density housing and encourage the
incorporation of community gardens into new
and existing high-density housing projects,
including rooftop gardens.
Recreation and Community Services Ongoing
Not Started
CHW-1.f Support the Santa Clara County
Public Health Department to continue its
efforts working with stores to increase
acceptance of food assistance programs such
as CalFresh EBT cards and WIC (Women,
Infants and Children) in order to increase
food security for all Campbell residents.
Community Development Ongoing
Not Started
CHW-1.g In collaboration with the Santa Clara
County Public Health Department and
community organizations, develop and
implement a program to encourage new and
existing convenience stores, supermarkets,
liquor stores and neighborhood and ethnic
markets to stock a variety of good quality
healthy food (including fresh, frozen and
canned fruits and vegetables), market and
promote healthy food options, follow
responsible alcohol and tobacco marketing
and sale practices, participate in food
assistance programs, help create a safe and
inviting environment around their stores,
and, when possible, secure and promote
“local” food produced in Santa Clara County.
Recreation and Community Services medium
Not Started
CHW-1.h Encourage schools that serve the
city to develop school gardens and to develop
protocols to facilitate the streamlined
development of school gardens from year to
year.
Recreation and Community Services long
Not Started
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-1.i Explore opportunities to reduce
farm-to-cafeteria barriers so local students
have increased access to more locally grown
healthy foods.
Recreation and Community Services long
Not Started
CHW-1.j Increase public awareness that the
local farmer’s market accepts EBT (Cal-Fresh)
and WIC FMNP (Women, Infants and Children
Farmers’ Market Nutrition Program coupons)
payments for qualified food purchases.
Recreation and Community Services short
Compliant
Work with County Nutritionist
annually to provide coupons to
patrons to utilize the Farmer's
Market. Coupons are distributed
widely throughout all of our
programs and patrons are
encouraged to shop at the farmer's
market and shares information about
using County funds at these types of
markets.
CHW-2.a Review all city programs and policies
to ensure the promotion of equal access and
opportunity.
Recreation and Community Services medium
Not Started
CHW-2.b Actively show support for policies at
the Federal and State level that are aimed at
improving job quality, increasing the
minimum wage, and providing paid sick days.
City Manager Ongoing
In Progress
The City continues to monitor
policies at the Federal and State level
and show support where appropriate
in furtherance of this action.
CHW-2.c Encourage public participation in
local decision making, especially by those that
are traditionally underrepresented by
offering multi-lingual outreach material,
communicating with key cultural actors, and
hosting events in areas of varying socio-
economic contexts.
City Manager Ongoing
In Progress
The City continues to improve its
support for multi-lingual access to
materials and information in
compliance with this action.
CHW-2.d Ensure that low income and
minority populations have equal influence in
the land use decision-making process by
utilizing culturally appropriate approaches to
public participation and involvement.
City Manager Ongoing
In Progress
The City continues to improve its
public engagement process in
furtherance of this action.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-2.e Utilize homeowner associations,
community groups, and business groups as
sources of individual volunteers for important
appointed positions on city commissions,
boards, and task forces.
City Manager Ongoing
In Progress
The City continues to conduct
outreach to community groups and
associations when soliciting
applicants for appointed positions in
furtherance of this action.
CHW-3.a Require that all new or transferred
Alcoholic Beverage Control (ABC) licensees
and their employees participate in
Responsible Beverage Service training, to
promote public health and safety by reducing
incidence of sales and service to minors and
obviously intoxicated persons.
Police Ongoing
Compliant
This is an ABC requirement for all
licensees that is facilitated directly
through ABC.
CHW-3.b Support local government and non-
profit efforts and programs aimed at teen
drug, alcohol, and tobacco/nicotine use
prevention.
Recreation and Community Services Ongoing
Not Started
CHW-3.c Develop and implement responsible
beverage consumption practices by local
businesses.
Police medium
Not Started
CHW-3.d Update current city regulations
pursuant to alcohol, alcoholic beverages, and
liquor stores to provide for standardized
operational requirement in furtherance of
Goal CHW-3.
Community Development medium
In Progress
The City of Campbell is in the process
of updating its Economic
Development Plan (“Plan”) which
was last adopted in 2017. In 2023 the
City started work to "streamline the
permissibility" of various uses, which
includes the development of new
performance and locational
standards for some uses.
CHW-3.e Consider adoption of an ordinance
prohibiting the sale of nicotine and tobacco
products. Existing establishments engaged in
the sale of nicotine and tobacco products
may continue to do so subject to the
provisions of the city's legal non-conforming
restrictions.
Community Development long
Not Started
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-3.f Adopt an ordinance to ban smoking
(tobacco/nicotine) in/at all multi-family
projects, including duplexes, triplexes,
fourplexes, apartments, condominiums, and
mixed-use communities.
Community Development medium
Not Started
CHW-3.g Publicize resources for alcohol or
drug abuse and health-related research on
the city website.
Recreation and Community Services short
Not Started
CHW-4.a Provide resources at City Hall and on
the city website regarding the location and
contact information of health care providers
serving the city, including emergency or
urgent care facilities, mental health and
substance abuse programs, oral health
services, mobile services, access to such
providers, available free and low-cost health
care programs.
Recreation and Community Services short
Not Started
CHW-4.b Formally incorporate a Health in All
Policies (HiAP) approach to decision-making,
especially as it relates to housing and
development.
All Departments medium
Not Started
CHW-4.c Establish a campaign to educate the
public about the links between the built
environment and individual and community
behaviors and outcomes.
Community Development long
Not Started
CHW-4.d Encourage and support local transit
service providers to increase and expand
services for people who are transit-
dependent, including seniors, persons with
mobility disabilities, and persons without
regular access to automobiles by improving
connections to regional medical facilities,
senior centers, and other support systems
that serve Campbell residents and businesses.
Public Works medium
Not Started
This may be elemnt to be included in
future grant opportunities
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-4.e Prioritize the accessibility needs of
disabled residents by partnering with
organizations that service the unique needs
of those with disabilities.
Recreation and Community Services Ongoing
In Progress
Beginning Summer 2024 adaptive
swimming will be implemented. Fall
2024 additional
addaptive/therapeutic programs will
be offered at our Community Center.
CHW-4.f Seek out new health care and
medical facilities for location within the city. City Manager Ongoing In Progress
The City of Campbell is in the process
of updating its Economic
Development Plan (“Plan”) which
was last adopted in 2017. As
outcomes of the Economic
Development Plan, the City will seek
out new businesses in furtherance of
this policy.
CHW-4.g Encourage healthcare providers
within the city to coordinate on regional basis
with other providers within the region.
City Manager Ongoing
In Progress
The City of Campbell is in the process
of updating its Economic
Development Plan (“Plan”) which
was last adopted in 2017. As
outcomes of the Economic
Development Plan, the City will
encourage businesses to coordinate
in furtherance of this policy.
CHW-4.h Coordinate with the Santa Clara
County Department of Public Health and
work with community groups to monitor
trends related to health and wellness
conditions and outcomes.
Recreation and Community Services medium
Not Started
CHW-4.i Coordinate with the Santa Clara
County Department of Public Health to
receive assessment of the potential
disproportionate health impacts for
vulnerable populations.
Community Development medium
Not Started
CHW-4.j Establish a Healthy Choices Public
Information Campaign. Recreation and Community Services medium Not Started
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-4.k Coordinate with the R.Y.D.E.
program and the Valley Transportation
Authority (VTA) ACCESS Paratransit to
advertise resources on the city website and
facilitate additional routes and resources.
Public Works short
Not Started
City will provide links on its website
to these services.
CHW-4.l Support public health outreach
campaigns to inform and educate residents
about the public and individual health
benefits of immunization.
Recreation and Community Services Ongoing
Not Started
CHW-5.a Implement the various policies and
strategies within the Land Use and
Transportation Elements, which are focused
on achieving a safe, balanced and functional
multi-modal transportation network that
accommodates all users.
Public Works Ongoing
Not Started
City is pursuing grant funding to
prepare a Citywide Multimodal
Transportation Plan. This plan would
be the first step and would include
potential projects to fund and
implement.
CHW-5.b Implement the various policies and
strategies within the Conservation and Open
Space Element which are focused on creating
regional open space, parks and recreational
facilities that are useful, attractive, well-
maintained, and accessible to Campbell
residents.
Recreation and Community Services Ongoing
Not Started
CHW-5.c Partner with open space agencies
and other local community groups to
complete a gap analysis of the current trail
and park system in the city to make necessary
improvements, as feasible, to provide an
interconnected network of parks, trails, and
community open spaces.
Public Works medium
Not Started
Candidate sites/projects may be
identified in the upcoming
Recreation and Parks Master Plan
CHW-5.d Work with nonprofit groups and
large employers to explore innovative funding
approaches and development of incentive
programs to increase physical activity,
participation in programs, and improve
facilities.
Recreation and Community Services Ongoing
Not Started
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-6.a Implement the various policies and
strategies within the Transportation Element,
which are focused on achieving a safe,
balanced and functional multi-modal
transportation network that accommodates
all users.
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
CHW-6.b Coordinate with local homeless
shelters and resource organizations to
develop city programs that appropriately
meet the needs of local homeless residents.
Recreation and Community Services medium
Not Started
CHW-6.c Support the creation of a
mechanism for homeless students to attain
VTA bus passes in order to promote upward
mobility.
Recreation and Community Services medium
Not Started
CHW-6.d Expand on available programs for
local seniors, teens, disabled residents, and
homeless residents.
Recreation and Community Services long
Not Started
CHW-6.e Actively seek funding to support anti-
violence and public safety programs. Recreation and Community Services medium Not Started CHW-6.f Actively engage neighborhood
groups seeking to enhance community safety
by providing information on available
resources and having police officers available
to attend and speak at community and
neighborhood meetings.
Police Ongoing
Compliant
The Police Department continues to
work with all our neighborhood
groups to provide guidance and
participation in their events.
CHW-6.g Assess the walkability conditions for
local neighborhoods and identify areas in
need of improvement.
Public Works medium
Not Started
DPW would hire a consultant to
assess the walkability of local
neighborhoods.
CHW-6.h Continue to provide an online
platform on the city website to allow for
citizens to directly report code violations and
upload relevant pictures through the website.
Community Development Ongoing
Compliant
The City continues to provide an
online platform for citizens to report
code violations and upload relevant
pictures.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-7.a Actively show support for policies at
the Federal, State level that are aimed at
improving job quality, increasing the
minimum wage, and providing paid sick days.
City Manager Ongoing
In Progress
The City continues to review policies
proposed at the Federal and State
level and show support when
appropriate in furtherance of this
action.
CHW-7.b Develop a program to educate city
staff and local businesses on ways to support
their employees that includes best practices
and encouraged strategies for employee
wellness.
City Manager medium
In Progress
The City does provide some materials
to City staff on wellness and will work
toward educating local businesses in
the future, possibly as an outcome of
the Economic Development Plan, in
compliance with this action.
CHW-7.c Assess the feasibility and consider
the development of a Green Business
Strategic Plan to support environmentally
friendly business development in Campbell.
City Manager medium
Not Started
CHW-7.d Regularly publicize information
related to career development and training
services and continuing education services
available through local public and private
educational institutions.
Recreation and Community Services Ongoing
Not Started
CHW-7.e Establish a Living Wage Ordinance
that requires contractors to meet
requirements that are focused on employee
wellbeing.
City Manager medium
Not Started
CHW-7.f Periodically perform Workforce
Development Studies to assess key
characteristics of the local workforce and
ascertain gaps in outcomes.
City Manager long
Not Started
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes CHW-8.a Review all development proposals,
planning projects, and infrastructure projects
to ensure that potential adverse impacts to
disadvantaged communities, such as
exposure to pollutants, including toxic air
contaminants, are not disproportionate, and
are reduced to the greatest extent feasible.
Community Development Ongoing
Compliant
The City continues to review projects
in compliance with this action.
CHW-8.b Review the city’s community
outreach programs and public notice
requirements to encourage broad-based and
meaningful community participation in
decisions. The review should address
providing measures to encourage
participation from populations that may have
language, health, or other barriers that may
reduce their involvement in the decision-
making process, and maximize use of
technology to broaden opportunities for
participation.
City Manager short
Not Started
CHW-8c Collaborate with the Santa Clara
County Public Health Department, experts,
and non-profits to develop training programs
for elected officials, commissions and city
staff to build capacity for implementing
Health and Environmental Justice goals.
City Manager medium
Not Started
I-1.a On an annual basis review
implementation of the General Plan as
required by State law, review implementation
and timing of measures based on this
implementation plan, and identify revisions
to the General Plan that should be made to
address the requirements of State law and
emerging trends and conditions.
Community Development Annual
In Progress
The City provides an annual update
on progress made on the
implementation of the General Plan,
providing opportunity to discuss
potential revisions.
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR) Action Responsible Department Priority/ Timing Status Notes I-1.b Review and update the Municipal Code,
including the Zoning Ordinance and
Subdivision Ordinance, as well as master
plans for land uses, services, and
infrastructure as necessary to ensure
consistency with the General Plan.
Community Development short
Partially Completed
On April 18, 2023, the City adopted a
new Zoning Code incorporating
updates for consitency with the
General Plan. The Subdivision
Ordinance remains an outstanding
work plan item.
I-1.c Consider the staffing resources
necessary to implement the General Plan
during each budget cycle.
City Manager Annual
Compliant
The City considers the staffing
resources necessary to implement
the General Plan during each budget
cycle when adopting the City's
Budget. A copy of the City's adopted
budget is available online as follows:
https://www.campbellca.gov/151/Bu
dget
Department Total Actions
Community Development 184
City Manager 44
Recreation and Community Services 50
Public Works 103
Police 6
Finance 39
Fire 1
City Manager & Finance 1
All Departments 2
Total 430
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Attachment: 2040 General Plan Annual Progress Report (General Plan and Housing Element APR)
BARBANO
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Revised: July,2022
* Designated as Open Space
Figure CSF-1. Public FacilitiesIES
Community Center
Parks / Recreation
City Facilities
Fire Station
1. Campbell Community Center *
2. Hyde Park *
3. John D. Morgan Park (portion of) *
4. Virginia Park *
5. Jack Fischer Park *
6. Edith Morley Park *
7. Campbell Park (Portion of) *
8. Stojanovich Family Park *
9. Gomes Park *
10. Campbell Park (Portion of) *
1 1. John D. Morgan Park, Budd Parking Lot
12. Los Gatos Creek Trail Access Pathway *
13. Downtown Parking District
14. City Hall Grant Street Parking Lot
15. Fire Station
16. Downtown Parking Lot
17. Landscape @ Orchard City and S.Third St.*
18. Parking Lot
19. 2nd Street Parking Structure *
20. Fire Station *
21. City Owned Parcel *
22. City Owned Parcel *
23. City Hall Complex
24. Downtown Parking District
25. Downtown Parking District
26. Museum and Parking Lot
27. Downtown Parking District *
28. Library @ City Hall Complex
29. Service Center *
Future Right of W ay for Hwy 17 Off-Ramp
Strip of Cristich Ln in front of 65 & 75 Cristich Ln
Landscape area adjacent to Wilson Ct.
Strip of Cristich Ln, in front of 214 Cristich Ln
Abbott Avenue Cul-de-sac
Harriet Avenue over San T omas Creek
Community Center
Parks / Recreation
City Facilities
City Owned Right of Ways
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Attachment: City Owned Properties (General Plan and Housing Element APR) City
Council
Report
TITLE: Resolution Approving and Awarding a Contract with Chandler Asset Management, in an Amount Not to Exceed $225,000, to Provide Investment Advisory Services for a Period of Up to Three Years, with Options for the City to Renew Up to Two Additional One Year Service Contracts, for a Total of Up to Five Years; and Authorizing the City Manager to Execute Said Agreement as Specified in Campbell Municipal Code Section 3.20.100 (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution: 1) approving and awarding a contract with Chandler Asset Management, in an amount not to exceed $225,000, to provide investment advisory services for a period of up to three years, with options for the City to renew up to two additional one year service contracts, for a total of up to five years; and 2) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.
BACKGROUND
This is a continuation of item #13 from the March 5, 2024 City Council meeting . A complete copy of the prior report ( Contract Award for Investment Advisory Services to Chandler Asset Management ) can be found here. The prior report provides additional background information.
At the March 5th meeting, Council requested the item to be continued for discussion and consideration and that staff provide the full Council with:
• Proposal materials from Chandler Assessment Management • Reference checks of Chandler Assessment Management
DISCUSSION
Proposal Materials
Both hard and digital copies of proposal materials from Chandler Assessment Management were provided to the City Council on March 6, 2024. Due to the proprietary and confidential nature of some of the materials, they were sent to Council directly and are not attached to this public agenda packet. Staff and representatives Item: 15
Category: UNFINISHED BUSINESS
Meeting Date: March 19, 2024
15 Packet Pg. 299
Award Contract with Chandler Asset Management Page 2 of 4 from Chandler Asset Management will be available at the current meeting to address any areas of the proposal materials as needed.
Reference Checks
Staff has performed reference checks of Chandler Asset Management with the following cities and their respective staff:
• Sunnyvale – Tim Kirby, Finance Director
o $819MM of assets under management 2018 - Present
• Milpitas – Lauren Lai, Finance Director
o $236MM of assets under management 2020 - Present
• San Mateo – Karen Huang, Finance Director
o $249MM of assets under management 2020 - Present
• Dublin – Jay Baksa, Finance Director
o $285MM of assets under management 2013 - Present
• Tracy – Ray McCray, Treasurer
o $150MM of assets under management 1999 – Present
Each person listed above was asked the following questions. Please see Attachments C - G for their complete responses to each question:
1) Who do you primarily work with at Chandler and have you been satisfied with their service, approach to investment management, communication and responsiveness, and expertise?
2) How satisfied are you with Chandler’s reports, report frequency, and online reporting portal?
3) How satisfied are you with the incremental investment returns that Chandler is able to produce relative to their fees?
4) Other than investment returns, what is the primary value that Chandler provides to your city and team?
5) Is there anything else that you’d like to share about Chandler that would assist Campbell in making a final selection of an Investment Advisory firm? For reference, the following comprehensive due diligence was performed over the procurement process that led to the contract award recommendation before Council:
• Creation of Request for Proposals ( RFP) to meet City’s Investment Advisory Service needs – September and October 2023
• Council approval of RFP content and issuance – November 7, 2023 15 Packet Pg. 300
Award Contract with Chandler Asset Management Page 3 of 4 • Staff review, analysis, and rating of five (5) proposals submitted – December 2023 / January 2024
• Finance Subcommittee interviews of top three (3) firms – February 9, 2024
• Staff checking of references, fee comparison, and return comparison of top two (2) firms – February 2024
• Reconvening of Finance Subcommittee to discuss and come to a finalist recommendation for City Council contract award consideration – February 23, 2024
FISCAL IMPACT
If approved, the contract with Chandler Asset Management will have a cost of approximately $45,000 to $75,000 annually and $135,000 to $225,000 over three years.
Chandler has a tiered rate structure with total fees charged based on investment assets under management. Chandler’s proposed fee structure is as follows and projected annual and three year contract costs shown above assume City investments to be managed ranging from $50 million to $100 million:
As the City’s total investment portfolio fluctuates (inclusive of unspent Measure O bond proceeds), Chandler’s annual fees will also fluctuate. Assuming that Measure O bond proceeds are spent down over time, the City ’s available funds to invest will decrease as will the fees paid to Chandler to manage those funds.
And lastly, b ased on historical performance of Chandler , confirmation from other cities that use Chandler to provide similar services, and the shift from a passively managed investment portfolio to an actively managed investment portfolio, staff feels that the costs of this contract can likely be fully offset by increased investment returns to the City. If approved, staff will add the incremental costs and revenues to future year proposed budgets.
ALTERNATIVES
15 Packet Pg. 301
Award Contract with Chandler Asset Management Page 4 of 4 1) Do not approve a contract award with Chandler Asset Management, but instead continue to manage the City’s investment portfolio with internal staff only. 2) Do not approve a contract award with Chandler Asset Management, but instead direct staff to enter into a contract with PFM Asset Management or another responding vendor the City’s RFP.
3) Provide staff with other direction.
Prepared by:
Will Fuentes, Finance Director
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution
b. Contract Services Agreement with Chandler Asset Management c. Vendor Reference Check – City of Sunnyvale
d. Vendor Reference Check – City of Milpitas
e. Vendor Reference Check – City of San Mateo
f. Vendor Reference Check – City of Dublin
g. Vendor Reference Check – City of Tracy
15 Packet Pg. 302
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING AND AWARDING A CONTRACT WITH CHANDLER ASSET MANAGEMENT IN AN AMOUNT NOT TO EXCEED $225,000, TO PROVIDE INVESTMENT ADVISORY SERVICES FOR A PERIOD OF UP TO THREE (3) YEARS, WITH OPTIONS FOR THE CITY TO RENEW UP TO TWO (2) ADDITIONAL ONE (1) YEAR SERVICE CONTRACTS, FOR A TOTAL OF UP TO FIVE (5) YEARS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT AS SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3.20.100 (RESOLUTION/CONSENT)
WHEREAS, as of the quarter ending September 30, 2023, the City’s total pooled investment portfolio equaled $93.21 million; managed exclusively by City staff including the Finance Director and one (1) Accountant. Additionally, of the $93.21 million invested, $47.65 million is restricted Measure O General Obligation (GO) bond proceeds to renovate the City’s Library and to construct a new City Police Station; and
WHEREAS, on September 5, 2023, City Council approved the Fiscal Year (FY) 2023 -24 City of Campbell Investment Policy Update via Resolution 13042; and WHEREAS, on November 7, 2023, the City Council approved the issuance of Request for Proposals (RFP) for Investment Advisory Services via Resolution 13074 and an RFP was issued the next day with a submission deadline of December 8, 2023; and WHEREAS, by the RFP deadline, five (5) Investment Advisory Services firms submitted responsive proposals; and
WHEREAS, based on the makeup of Campbell’s investment portfolio and staff’s experience with it the last 4+ years, the desired Scope of Services in the RFP, and the weighted evaluation criteria show below, the Finance Director and Accountant reviewed all proposals and moved forward three (3) Investment Advisory Services firms for interviews with the Finance Sub-Committee on February 9, 2024; and
WHEREAS, based on feedback, discussion, and evaluation after the February 9th interview process, the Finance Subcommittee and staff agreed that two firms were the best able to meet the City’s needs; with a third eliminated from consideration As such, the Finance Subcommittee asked staff to check references of the top two (2) firms and compare their fee schedules and investment return performance so as to develop a final staff recommendation; and WHEREAS, based on the pre -interview evaluation process, the interview process, and the post - interview evaluation process detailed above, staff determined that Chandler Asset Management is the best able to provide Investment Advisory Services to the City of Campbell in the short and long term; and
WHEREAS, the Finance Sub-Committee reconvened on February 23, 2024 to discuss the further due diligence that staff performed on the top two finalists since their February 9th meeting and agreed with staff’s recommendation that a contract award be made to Chandler Asset Management at the March 19, 2024 Council meeting (continued from March 5, 2024); and
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Attachment: Resolution (Award Contract with Chandler Asset Management) WHEREAS, if required, budget adjustments will be made accordingly to accommodate the service needs of future contract years and/or to offset any other fiscal impacts at that time.
NOW, THEREFORE, BE IT RESOLVED , that the City Council of the City of Campbell hereby authorizes: 1) the approval and award of a contract with Chandler Asset Management in an amount not to exceed $ 225,000, to provide investment advisory services for a period of up to three (3) years, with options for the City to renew up to two (2) additional one (1) year service contracts, for a total of up to five (5) years; and 2) the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.
PASSED AND ADOPTED this _____th day of ________, 2024, by the following roll call vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
APPROVED:
_________________________________
Susan M Landry, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk
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Attachment: Resolution (Award Contract with Chandler Asset Management) -1-
CITY OF CAMPBELL
CONSULTANT SERVICES AGREEMENT
This Agreement is entered into at Campbell, California on the 20th day of March, 2024, by and between the CITY OF CAMPBELL (hereinafter referred to as "City") and Chandler Asset Management, Inc. (hereinafter referred to as "Consultant").
WHEREAS, City desires to obtain Investment Advisory Services; and
WHEREAS, Consultant represents that it has the expertise, means, and ability to perform said reviews and City Surveyor assignment;
NOW, THEREFORE, in consideration of each other's mutual promises, Consultant and City agree as follows:
1. DUTIES OF CONSULTANT
1.1 Consultant agrees to perform services as set forth in Exhibit A - Scope of Services, attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. In the event of any conflict between Exhibit A and this Agreement, this Agreement shall govern, control, and take precedence.
1.2 Consultant’s project manager will meet with the City’s project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement.
1.3 Consultant, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project’s objectives.
1.4 In performance of this Agreement by Consultant, time will be of the essence.
1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for delay caused by activities or factors beyond Consultant’s reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God.
1.6 Consultant agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Consultant’s profession working on similar projects under similar circumstances.
1.7 Consultant shall cooperate in good faith with City in all aspects of the performance of this Agreement.
1.8 In the course of the performance of this Agreement, Consultant shall act in the
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Attachment: Contract Services Agreement with Chandler Asset Management (Award Contract with Chandler Asset Management) -2-
City’s best interest as it relates to the project.
1.9 All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations.
1.10 The designated project manager for Consultant shall be Neil Murthy, Senior Relationship Manager. The Consultant’s project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with the City and the City’s project coordinator. The authorized principal of Consultant executing this Agreement for the Consultant shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Consultant.
1.11 The Consultant (and its employees, agents, representatives, and subconsultants), in the performance of this Agreement, shall act in an independent capacity and not as officers or officials or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Consultant meet specific standards consistent with the requirements of this Agreement without regard to the manner and means of accomplishment thereof. Subcontractors shall assume all of the rights, obligations and liabilities, applicable to it as an independent contractor hereunder. Consultant represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organized to perform the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement. Consultant agrees to comply with AB5, codified at Labor Code section 2750.3, and shall indemnify, defend and hold harmless the City, its officers, officials, directors, agents representatives, volunteers, and employees against any claim or liability, including attorneys’ fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant’s supervision or control was misclassified.
1.12 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such changes become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City) to accommodate the changes in work.
2. DUTIES OF CITY
2.1 City shall furnish to Consultant all available and pertinent data and information requested by Consultant to facilitate the preparation of the documents called for in this Agreement. Consultant shall be entitled to reasonably rely on accuracy and completeness of such information, provided that Consultant shall make any additional investigation reasonably necessary to confirm such information and provide City prompt written notice of any known or discovered defects in such data and information.
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2.2 City shall provide contract administration services. City shall notify Consultant of required administrative procedures and shall name representatives, if any, authorized to act in its behalf.
2.3 City shall review documents submitted by Consultant and shall render decisions pertaining thereto as promptly as reasonably possible.
3. COMPENSATION
3.1 For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the project in an amount not to exceed $225,000 over the base three (3) year term of the agreement and $75,000 in any one year as follows:
a. Once each month, Consultant shall submit for payment by City, an itemized invoice for services performed during the previous billing period. The invoice shall describe the services rendered and the title of the item of work, and shall list labor hours by personnel classification.
Said invoice shall be based on all labor and direct expense charges made for work performed on the project. Labor charges shall be in accordance with the fee schedule found in Exhibit A of this Agreement. City shall pay Consultant for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City, subject to the maximum not to exceed amount specified above and the City’s right to object. b. Direct costs are those outside costs incurred on or directly for the project, and substantiated with invoices for the charges. Direct expenses include printing, reproduction, and delivery charges.
3.2 If Consultant incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Consultant’s duties, City may approve payment for said costs if authorized in writing by the City in advance.
3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Consultant’s services. In the event that the work is decreased, Consultant is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Consultant make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed total amount specified in this Article 3 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City. Consultant shall obtain prior written approval for a revised fee schedule from the City before exceeding such fee schedule. Only City’s authorized representative(s) is authorized to approve changes to this Agreement on behalf of City.
3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A.
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3.5 Consultant agrees that the payments to Consultant specified in this Article 3 (Compensation) will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Where conflicts regarding compensation may occur, the provisions of this section apply.
4. SUBCONSULTANTS
4.1 Consultant may not subcontract any services required under this Agreement without the prior written consent of the City.
4.2 Consultant shall be responsible to City for the performance of any and all subconsultants who perform work under this contract, and any acts of negligence or misconduct on their part. Consultant is solely responsible for all payments due to subconsultants.
4.3 Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Campbell, its officers, officials, directors, agents representatives, volunteers, and employees as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing.
4.4 If at any time, the City determines any subcontractor is incompetent or unqualified, Consultant will be notified and will be expected to immediately cancel the subcontract.
5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings, documents, papers, data, materials, photographs, negatives and other work products prepared by the Consultant and/or its subconsultants in the performance of the services encompassed in this Agreement (whether in printed or electronic format) (“project-related documents and materials”) shall be the property of the City and may be used on this project without the consent of the Consultant or its subcontractors. City acknowledges that such drawings, documents, and other items are instruments of professional services intended for use only on the subject project. Consultant agrees that all copyrights which arise from creation of the Project-related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. Any project-related documents and materials related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein. Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Consultant shall promptly provide to the City upon request, all finished and unfinished project-related documents and materials, produced or gathered by or on behalf of Consultant that
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are in Consultant’s possession, custody or control. Consultant may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder, prevent, or otherwise impact the City’s right to promptly receive and use such documents and materials which are the sole and exclusive property of the City.
6. TERMINATION
6.1 Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Consultant not less than 30 calendar days prior to an effective termination date. In the event of such termination, Consultant shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and turning over all materials and documents to City.
6.2 In the event of such termination, Consultant shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.1, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law.
6.3 Upon notice of termination by City, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant’s failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable for the difference between the prices set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, or damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement. No other compensation will be payable for anticipated profit on unperformed services.
7. AUDIT AND INSPECTION
Consultant shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study.
8. EQUAL EMPLOYMENT OPPORTUNITY
Consultant agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origin, handicap, sexual orientation, marital status, medical condition, disability, ancestry, organizational affiliation, military or veteran status, or
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any other consideration made unlawful by local, State or Federal law, of any employee of, or applicant for employment with, such Consultant or subcontractor. City requires Consultant to comply with all applicable Federal and State and local equal employment opportunity laws and regulations.
9. INSURANCE AND INDEMNIFICATION
9.1 With respect to any design professional services provided by Consultant, the Consultant agrees to indemnify, and hold harmless the City, its officers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, damages, liabilities and losses, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, except for any claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein. Notwithstanding anything in this paragraph to the contrary, any defense costs charged to the design professional under this paragraph shall not exceed the design professional’s proportionate percentage of fault, except:
a. That in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with the other parties regarding unpaid defense costs in good faith effort to agree on the allocation of those costs amongst the parties; and
b. Where a project -specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, then there shall be no limitation on the design professional's duty to provide a defense and cover the City's cost of defense.
With respect to all matters other than those covered by the foregoing paragraph, Consultant agrees to indemnify, defend (with counsel reasonably satisfactory to the City) and hold harmless the City, its officers, officials, directors, agents representatives, volunteers, and employees to the fullest extent allowed by law from and against any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including attorneys’ fees and costs (collectively, “Losses”) including but not limited to all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, caused by or arising out of, or alleged to have been caused by or arise out of, in whole or in part, Consultant’s performance under this Agreement, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein.
In no event shall this section be construed to require indemnification by the Consultant to a greater extent than permitted under the public policy of the State of California; and in the event that this contract is subject to California Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City.
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The defense and indemnity provisions obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations contained in this Agreement.
The foregoing indemnity provisions are intended to fully allocate the parties’ risk of liability to third-parties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. Consultant waives all rights to subrogation for any matters covered by the provisions of this section. Consultant’s responsibility for such defense and indemnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law.
9.2 Consultant shall maintain insurance conforming to the following specifications to the fullest amount allowed by law for a minimum of three (3) years following the termination or completion of this Agreement:
A. Types of Coverage
The policies shall afford the following types of coverage:
1. Commercial General Liability;
2. Automotive;
3. Workers’ Compensation and Employer Liability; and
4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and
2. For Automotive Liability: ISO CA 00 01 06 92 including symbol 1(any auto); and
3. For Workers’ Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and
4. For Professional Liability and/or Errors and Omissions: insurance covering negligence committed by or on behalf of Consultant in rendering services to City.
C. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
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bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
3. Workers’ Compensation and Employer's Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident. The Worker’s Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant and its employees.
4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate.
The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (as agreed to in this Agreement) before the City’s own insurance or self -insurance shall be called upon to protect it as a named insured.
D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retention as respects the City, its agents, officers, attorneys, employees, officials and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self -insured retention provision shall provide or be endorsed to provide that the self -insured retention may be satisfied by either the named insured or the City.
E. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverage:
a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, leased, hired or borrowed by the Consultant. It is a requirement of this Agreement that any available insurance proceeds broader
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than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage. b. The Consultant's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers. Any insurance or self -insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Consultant's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.
2. Workers’ Compensation and Employer’s Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents, officers, attorneys, employees, officials, and volunteers for losses arising from work performed by the Consultant for the City.
3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the City, or ten (10) days for cancellation for non - payment of premium.
F. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Consultant shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement.
G. Subcontractors
Consultant agrees that any and all contracts with subcontractors for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors’ work. Subcontractors are to be bound to contractor and to City in the same
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manner and to the same extent as the Consultant is bound to City under this Agreement.
Subcontractors shall further agree to include these same provisions with any sub- subcontractor.
A copy of this Agreement will be furnished to the subcontractor on request. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work, and will provide proof of compliance to the City.
H. Acceptability of Insurers
Without limiting Consultant's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M. Best Rating of A:V and who is authorized to transact business in the State of California, unless otherwise approved by the City.
I. Verification of Coverage
Consultant shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before work commences.
J. Special Risks/Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant.
10. MISCELLANEOUS
10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Consultant.
10.2 Neither party may assign this Agreement, or any portion hereof, without the prior written consent of the other.
10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Consultant may have for the performance of services pursuant to this Agreement.
10.4 Neither party’s waiver of any term, condition or covenant, or breach of any term, condition or covenant shall be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant.
10.5 This Agreement contains the entire Agreement between City and Consultant relating to the project and the provision of services to the project. Any prior agreements,
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promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. Subsequent modifications to this Agreement shall be in writing and signed by both City and Consultant.
10.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding on City and Consultant.
10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.
10.8 All changes or amendments to this Agreement must be in writing and approved by all parties.
10.9 The initial contract term shall commence upon execution of the contract by the City and shall be for a three (3) year period, with two (2) optional one (1) years extensions unless terminated sooner in accordance with the contract. Any extension of the Agreement shall be mutually agreed upon in writing and shall require an amendment to the Agreement signed by both parties.
10.10 Consultant owes the City a duty of undivided loyalty in performing the work and services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict with the City’s interests in respect to the work and/or services and project. The Consultant shall list current clients who may have a financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this agreement. Consultant shall not make or participate in making or in any way attempt to use Consultant’s position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a direct or indirect financial interest other than the compensation promised by this Agreement.
Consultant will immediately advise the City if Consultant learns of a financial interest of Consultant's during the term of this Agreement.
10.11 City is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Consultant’s proprietary information is contained in documents or information submitted to City, and Consultant claims that such information falls within one or more CPRA exemptions, Consultant must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, City will make best efforts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Consultant. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and
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attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Consultant.
10.12 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, war, or other peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, there may be an equitable adjustment of the schedule and Consultant compensation based on City’s sole discretion.
10.13 Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
10.14 Consultant warrants that Consultant, its subcontractors and/or agents (if any) has/have complied with any and all federal, state, and local licensing requirements
10.15 Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.
10.16 The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement.
10.17 This Agreement is entered into, and to be performed in Santa Clara County, California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California.
10.18 This Agreement may be executed in counterparts which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be accepted and valid as an original.
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11. NOTICES
Notices required under this Agreement may be delivered by first class mail addressed to the appropriate party at one of the following addresses:
CITY: City of Campbell
Attention: Will Fuentes, Finance Director
70 North First Street
Campbell, CA 95008
CONSULTANT:
[SIGNATURES ON FOLLOWING PAGE]
Chandler Asset Management, Inc.
Attention: Neil Murthy, Senior Relationship Manager
1901 Harrison Street; Suite 1100
Oakland, CA 94612
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/s/
/s/
/s/
Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby:
CONSULTANT CITY OF CAMPBELL
Name Nicole Dragoo Name Brian Loventhal
Title Chief Executive Officer Title City Manager
Approved as to Form
City Attorney
Name William Seligmann
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Exhibit A - Scope of Services and Fees
Chandler (Consultant) shall provide qualified personnel for services that may include, but are not limited, to the following:
1. Develop and implement sound investment strategies, which will achieve the City’s primary investment goals of safety and liquidity while also maximizing the portfolio’s return/performance within the parameters of the City’s current Investment Policy and California codes.
2. In partnership with City staff, manage all or a portion of the City’s portfolio with discretionary authority.
3. Provide technical and fundamental market research, including yield curve analysis.
4. Assist the City with cash flow/maturity analysis for both its primary operating funds and its bond funds to be used for capital project purposes.
5. Provide credit analysis of investment instruments in portfolio.
6. Coordinate with City staff and provide monthly/quarterly/annual reporting of City funds managed as well as inclusion of information relating to outside funds (i.e., Wells Fargo checking accounts, LAIF or similar accounts, etc.). These reports will cover a range including but not limited to: the local and national economy, the City’s portfolio holdings, composition and sector analysis, return, weighted average maturity, duration, performance objectives, and policy compliance.
7. Attend selected quarterly meetings with staff in person or via teleconference, as well as Finance Committee and City Council meetings as requested.
8. Evaluate market risk and develop strategies that minimize the impact on the portfolio.
9. Provide assurance of portfolio compliance with applicable policies and laws.
10. Establish an appropriate performance benchmark as part of reporting requirements.
11. Review investment policy annually and recommend appropriate amendments as well as investment strategy for the upcoming fiscal year.
12. Ensure that portfolio structure matches the City’s objectives and current investment strategy.
13. Monitor the creditworthiness of financial institutions and the investments in the portfolio.
14. Perform broker/dealer due diligence and maintain relations with approved security brokers and dealers. Consultant may use their own brokers and dealers provided that adequate due diligence is performed consistent with industry standards and best practice.
15. Coordinate with the City’s third‐party custodian (BNY) for safekeeping of securities.
16. Provide authorized City staff with online access to assets managed by consultant.
17. Answer questions from City staff and provide general guidance in related areas.
18. Assist with annual audit inquiries and reporting.
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Chandler calculates fees based on the average balance of assets under our direct management (market value including accrued interest), fees in dollars will fluctuate (higher or lower) based on the actual portfolio value. Fees are charged monthly in arrears and can be debited directly from your third-party custody account. Chandler does not charge fees on funds held in vehicles not directly under our management, including Local Government Investment Pools and internally managed liquid funds.
An example of the fees assessed to the City at different asset levels according to the above proposed tiered fee schedule is as follows:
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Attachment: Contract Services Agreement with Chandler Asset Management (Award Contract with Chandler Asset Management) Vendor Reference Check – Chandler Asset Management (February 2024) Agency: City of Sunnyvale
Response From: Tim Kirby, Finance Director
Dates of Vendor Service: 2018 – present
Assets Under Vendor Management: $819MM
QUESTIONS AND RESPONSES
1) Who do you primarily work with at Chandler and have you been satisfied with their service, approach to investment management, communication and responsiveness, and expertise? RESPONSE: Carlos Oblites. He is excellent, responsive, and very knowledgeable. 2) How satisfied are you with Chandler’s reports, report frequency, and online reporting portal? RESPONSE: Totally satisfied. Chandler provides great service. 3) How satisfied are you with the incremental investment returns that Chandler is able to produce relative to their fees?
RESPONSE: Satisfied. They manage our cash pool and work with us on strategy regularly. 4) Other than investment returns, what is the primary value that Chandler provides to your city and team?
RESPONSE: Market expertise and workload reduction. We didn’t have staff that were experts and relied on a suite of brokers, basically managing to maturity. With Chandler, staff were able to focus on other work and we get more sophisticated management of our portfolio. 5) Is there anything else that you’d like to share about Chandler that would assist Campbell in making a final selection of an Investment Advisory firm?
RESPONSE: Sunnyvale is satisfied with the investment management services as well as the customer service we receive from Chandler. I am comfortable recommending them as a competent vendor and we are happy with the outcome we have had with their services.
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Attachment: Vendor Reference Check – City of Sunnyvale (Award Contract with Chandler Asset Management) Vendor Reference Check – Chandler Asset Management (February 2024) Agency: City of Milpitas
Response From: Lauren Lai, Finance Director
Dates of Vendor Service: 2020 – present
Assets Under Vendor Management: $236MM
QUESTIONS AND RESPONSES
1) Who do you primarily work with at Chandler and have you been satisfied with their service, approach to investment management, communication and responsiveness, and expertise? RESPONSE: Me (Finance Director) and yes, we are satisfied with their services, approach, and communication. It's been hard to get on a recurring schedule of meetings but that's partially because I'm so busy. Their published report to the city is robust and they're good about explaining trends. They are very responsive to emails and our questions - usually on the same day. We just created a new sub - portfolio to actively manage treasury bonds within 6 months. 2) How satisfied are you with Chandler’s reports, report frequency, and online reporting portal? RESPONSE: Yes, reports are robust and in-depth. We don't have the time to use their portal. That's our fault due to staffing etc. They draft our quarterly investment agenda reports, and I would give them a 3- star for that because they have simple errors that my staff often has to clean up. 3) How satisfied are you with the incremental investment returns that Chandler is able to produce relative to their fees?
RESPONSE: Hard to say because the investments for our portfolio have been slammed by the unprecedented hike in interest rates which devalued our government / debt holding. Chandler is making some active strategies on a timely basis.
4) Other than investment returns, what is the primary value that Chandler provides to your city and team?
RESPONSE: Cash flow management. They analyze our cashflow trend and advise how much capacity we have to put into investment. It's hard to do that with legacy systems. These are macro-trends not micro, so staff still needs to make operational decision sometimes about cashflow. But recently we were able to move another $35 million into a sub-6-month maturity investment portfolio with their expertise. 5) Is there anything else that you’d like to share about Chandler that would assist Campbell in making a final selection of an Investment Advisory firm?
RESPONSE: We use PFM for our section 115 and that's a different investment policy so it's like comparing oranges and apples. These are reputable firms, and I would recommend Chandler, especially if you have staff engagement.
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Attachment: Vendor Reference Check – City of Milpitas (Award Contract with Chandler Asset Management) Vendor Reference Check – Chandler Asset Management (February 2024) Agency: City of San Mateo
Response From: Karen Huang, Finance Director
Dates of Vendor Service: 2020 – present
Assets Under Vendor Management: $249MM
QUESTIONS AND RESPONSES
1) Who do you primarily work with at Chandler and have you been satisfied with their service, approach to investment management, communication and responsiveness, and expertise? RESPONSE: We primarily work with the following w/ Chandler Asset Management:
• Carlos Oblites, Sr. Portfolio Strategist
• Jayson Schmitt, CFA, Co-Chief Investment Officer
O
verall, we have been satisfied with their service. Their approach to investment management is professional and strategic. Communication and responsiveness have been consistently excellent, and we've found their expertise to be valuable in guiding our investment decisions. 2) How satisfied are you with Chandler’s reports, report frequency, and online reporting portal? RESPONSE: We are satisfied with Chandler's reports, their frequency, and the accessibility of their online reporting portal. Their reports are very similar to those provided by PFM. Quarterly reports include economic outlook, investment strategies, portfolio overview, and investment holding details. Monthly reports include portfolio overview and investment holding info. The reports are comprehensive and provide us with the necessary insights into our portfolio's performance. 3) How satisfied are you with the incremental investment returns that Chandler is able to produce relative to their fees?
RESPONSE: Regarding Chandler's incremental investment returns relative to their fees, I believe Chandler has provided great value to the City. They actively manage our investment portfolio and has consistently outperformed the benchmark. Their fees are very similar to PFM, except that they charge us a lower fee – only 4 bp - when assets exceed $100 million.
In the past, San Mateo only allocated $70 million to Chandler, while in-house staff also managed another $70 million. Given that both Chandler and our in -house staff managed portfolios of similar sizes, it's evident that Chandler consistently outperformed the in-house managed account. In May 2022, we made the decision to transition our in -house portfolio to Chandler's management. As of December 31, 2023, Chandler manages over $200 million of assets for the City.
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Attachment: Vendor Reference Check – City of San Mateo (Award Contract with Chandler Asset Management) Vendor Reference Check – Chandler Asset Management (February 2024)
4) Other than investment returns, what is the primary value that Chandler provides to your city and team?
RESPONSE: Apart from investment returns, what I value the most is the trust and partnership we have with Chandler. I know I can call Carlos anytime if I have questions. For instance, when Silicon Valley Bank filed for bankruptcy last year, we immediately reached out to Carlos to assess our exposure and risk. His prompt response and thorough analysis enabled us to report back to the Council and City Manager with confidence.
5) Is there anything else that you’d like to share about Chandler that would assist Campbell in making a final selection of an Investment Advisory firm?
RESPONSE: As previously mentioned, we merged our in -house portfolio into the Chandler -managed portfolio in May 2022. This transition posed some challenges for the 6/30/2022 investment account reconciliation during year-end closing. When the in-house portfolio was transferred, the costs reported in the 6/30/2022 statement reflected the MARKET VALUE on the date of the merger, rather than the original costs. However, with the assistance of Chandler, we were able to address and rectify the issue, ensuring a smooth completion of the year- end process. However, it's important for you to be aware of this situation if you're considering transitioning your investments to Chandler.
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Attachment: Vendor Reference Check – City of San Mateo (Award Contract with Chandler Asset Management) Vendor Reference Check – Chandler Asset Management (February 2024)
Agency: City of Dublin
Response From: Jay Baksa, Finance Director
Dates of Vendor Service: 2013 – present
Assets Under Vendor Management: $285MM
QUESTIONS AND RESPONSES
1) Who do you primarily work with at Chandler and have you been satisfied with their service, approach to investment management, communication and responsiveness, and expertise? RESPONSE: Bill Dennehy. He has worked with the City as long as I have been here (8 years). He is fantastic.
We have a Council Member who worked in corporate finance and has a lot of questions when we take our quarterly investment report and Bill does a great job ans wering questions both during Council meetings as well as meeting with the Council. He and Chandler are very responsive in all aspects.
Expertise – I have full confidence in Chandler and they have outperformed the various benchmarks as long as we’ve been a client. Bill can also get into the “weeds” when needed and does a good job explaining Chandler’s positions and their forecasts
2) How satisfied are you with Chandler’s reports, report frequency, and online reporting portal? RESPONSE: Completely. Anytime we’ve requested a change to our reporting they have been very accommodating.
3) How satisfied are you with the incremental investment returns that Chandler is able to produce relative to their fees?
RESPONSE: When we looked at this last, their return minus fees, were higher than the benchmarks and what the City could be making in the pools. We feel very confident in our long term success with investing with Chandler.
4) Other than investment returns, what is the primary value that Chandler provides to your city and team?
RESPONSE: We went to bid a few years ago and Chandler was competitive in all aspects. What sets Chandler apart is they are small enough where we can get a high level member of their team at council meetings or to answer our questions quickly. Bill, who is our client rep. is the Co -CIO. So, to have him answering questions from our Council is unheard of when dealing with bigger companies. Plus, their rate of return is in line with everyone else we looked at.
5) Is there anything else that you’d like to share about Chandler that would assist Campbell in making a final selection of an Investment Advisory firm?
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Attachment: Vendor Reference Check – City of Dublin (Award Contract with Chandler Asset Management) Vendor Reference Check – Chandler Asset Management (February 2024)
RESPONSE: Chandler feels like a small/personnel company that also provides returns of bigger companies.
Their customer service is fantastic and I plan on working with them as long as I’m here.
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Attachment: Vendor Reference Check – City of Dublin (Award Contract with Chandler Asset Management) Vendor Reference Check – Chandler Asset Management (February 2024)
Agency: City of Tracy
Response From: Raymond McCray, Treasurer
Dates of Vendor Service: 1999 – present
Assets Under Vendor Management: $150MM
QUESTIONS AND RESPONSES
1) Who do you primarily work with at Chandler and have you been satisfied with their service, approach to investment management, communication and responsiveness, and expertise? RESPONSE: I've been with Chandler since 1999. We didn't even do an RFP at that time, but I went down and met with the Chandler team in Southern California. Of course, 1999 is a long time ago, but they're a much smaller firm than others. I'm very satisfied with everything that they do. And so, you should just be aware of that. I've made a lot of recommendations for Chandler. 2) How satisfied are you with Chandler’s reports, report frequency, and online reporting portal? RESPONSE: I'm again very satisfied with everything that they do. 3) How satisfied are you with the incremental investment returns that Chandler is able to produce relative to their fees?
RESPONSE: Their fees are reasonably low. It's one of the reasons I'm with them, but the fees also have to do with how much balance you've got with them. Investments returns are very benchmark-like. 4) Other than investment returns, what is the primary value that Chandler provides to your city and team?
RESPONSE: I hired them to earn good returns, but also of course, to take a little bit of corporate risk with a few corporate bonds, if that's also in your policy. It adds a little bit to return performance. There come times when it's good and times when it's bad to be in corporates. So just what I'm told right now is there is not enough spread for corporates to make it really worth the risk. But it's good to have it in your policy so that is allows their purchase. And Chandler is good at managing and evalu ating that risk in your portfolio. It's really hard as an individual in a City to do that. It's too hard to look at all the corporate concoctions that the market can come up with and to really evaluate what the risk is. Chandler is pretty good at doing that for you.
5) Is there anything else that you’d like to share about Chandler that would assist Campbell in making a final selection of an Investment Advisory firm?
RESPONSE: A lot of it has to do with what your policy is. And so, one of the things I'd make sure I did was have your investment policy up to date and have them review it so that you can match that policy with what you're going to be doing as far as using them to invest some of your funds . Anyway, Chandler is a great company.
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Attachment: Vendor Reference Check – City of Tracy (Award Contract with Chandler Asset Management) City
Council
Report
TITLE: Council Committee Reports
RECOMMENDED ACTION
That the City Council report on activities from their committee assignments.
DISCUSSION
This is the section of the City Council Agenda that allows the City Councilmembers to report on items of interest and the work of City Council Subcommittees.
MAYOR LANDRY
Advisory Commissioner Appointment Interview Subcommittee City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Education Subcommittee
Economic Development Subcommittee
West Valley Mayors and Managers
DCBA Liaison
Santa Clara County Housing and Community Development Advisory Committee Santa Clara Valley Water District County Water Commission Santa Clara County Library District JPA Board of Directors Cities Association of Santa Clara County - City Selection Committee Friends of the Heritage Theater Liaison (Alt.)
West Valley Clean Water JPA (Alt.)
West Valley Solid Waste Authority JPA (Alt.)
VICE MAYOR LOPEZ
City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Economic Development Subcommittee
Finance Subcommittee
Legislative Subcommittee
Silicon Valley Clean Energy Audit Committee
Item: 16
Category: COUNCIL COMMITTEE
REPORTS
Meeting Date: March 19, 2024
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Council Committee Reports Page 2 of 3
Bay Area Quality Management District Board of Directors** League of Cities Peninsula Division Executive Committee** Valley Transportation Authority Board of Directors**
West Valley Mayors and Managers (Alt.)
Cities Association of Santa Clara County:
Board Representative (Alt.)
Legislative Action Committee and City Selection Committee (Alt.) Silicon Valley Clean Energy JPA Board of Directors (Alt.) West Valley Sanitation District (Alt.)
COUNCILMEMBER BYBEE:
Finance Subcommittee
Legislative Subcommittee
Cities Association of Santa Clara County:
Board Representative
Legislative Action Committee
Silicon Valley Animal Control Authority Board (SVACA)
Silicon Valley Clean Energy JPA Board of Directors
Campbell Historical Museum & Ainsley House Foundation Liaison (Alt.) West Valley Sanitation District (Alt.)
COUNCILMEMBER FURTADO
Advisory Commissioner Appointment Interview Committee
West Valley Clean Water JPA
West Valley Sanitation District
West Valley Solid Waste Authority JPA
Association of Bay Area Governments (ABAG)
Silicon Valley Regional Interoperability Authority (SVRIA) Santa Clara County Emergency Operational Council (EOAC)** Silicon Valley Animal Control Authority Board (SVACA) (Alt.) Valley Transportation Authority Policy Advisory Committee (Alt.)
COUNCILMEMBER SCOZZOLA
Campbell Historical Museum & Ainsley House Foundation Liaison Friends of the Heritage Theater Liaison
Education Subcommittee
Silicon Valley Clean Energy JPA Board of Directors
Silicon Valley Clean Energy Finance and Legislative Committees Valley Transportation Authority Policy Advisory Board
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Council Committee Reports Page 3 of 3
Santa Clara Valley Water District: County Water Commission (Alt.) DCBA Liaison (Alt.)
Santa Clara County Housing and Community Development Advisory Committee (Alt.) Santa Clara County Library District JPA Board of Directors (Alt.) Association of Bay Area Governments (Alt.)
**appointed by other agencies
Prepared by:
Kristen Epolite, Deputy City Clerk
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To: Honorable Mayor and City Council Date: March 18, 2024 From: Kristen Epolite, City Clerk
Subject: Desk Item 2 – Proclamation “Endometriosis Awareness Month March 2024”
The attached revised proclamation includes updated language for Endometriosis Awareness Month 2024.
Cit
y of Campbell MEM
ORANDUM
City Clerk’s Office
PROCLAMATION OF THE
MAYOR OF THE CITY OF CAMPBELL
Whereas, Endometriosis is a disease in which tissue similar to the lining of the uterus grows in other places in the body. Endometriosis affects 1 in 10 women in the United States;
Whereas, for many women, the only way currently available to be certain of an endometriosis diagnosis is to have a surgical procedure known as a laparoscopy;
Whereas, excision surgery is the gold standard for surgically treating the disease-especially deep endometriosis- and is often highly effective at conferring relief and allowing a second chance in life for those who undergo the procedure;
Whereas, approximately 75 percent of women with endometriosis experience a misdiagnosis;
Whereas, the physical and psychological impact of endometriosis affects all domains of life, including social life, relationships, and work; Whereas, lack of knowledge of the disease combined with stigma causes an average delay of ten years from onset of symptoms to diagnosis; Whereas, because endometriosis can have a devastating effect on quality of life due to its very painful symptoms and can cause of infertility in women, it is important for proper education and awareness about endometriosis to begin early so that a diagnosis can occur at the earliest stage possible and proper treatment can begin ever reaching a critical point;
NO
W THERFORE, we do hereby declare March, 2024, as Endometriosis Awareness Month.
WITNESS MY HAND AND SEAL OF THE CITY OF CAMPBELL this
19th day of March, 2024.
___________________________________
Susan M. Landry
Mayor of the City of Campbell