Agenda packet — Carmel-by-the-Sea City Council, May 3, 2022 (part 1 of 2)

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dave Potter, Council Members Jeff Baron,
Karen Ferlito, Bobby Richards, and Carrie Theis
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

REGULAR MEETING
Tuesday, May 3, 2022

THIS MEETING IS VIA TELECONFERENCE AND IN-PERSON AT CITY HALL Governor Newsom’s Executive Order N-29-20 has allowed local legislative bodies to hold public meetings via teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body. Also, see the Order by the Monterey County Public Health Officer issued March 17, 2020. The health and well-being of our community is the top priority for the City of Carmel-by-the-Sea.

To that end, this meeting will be held via teleconference and in-person in the City Council Chambers at City Hall located on Monte Verde Street between Ocean and Seventh Avenue. To participate via teleconference click the following link to attend via Zoom (or copy and paste link in your browser): https://ci-carmel-caus.zoom.us/j/88124858589?pwd=dDJJZWxjZjREUVc4V3gvcVZFbGdlQT09; Meeting ID:
881 2485 8589; Passcode: 464629; Dial +1 253 215 8782
To participate in this meeting in-person in the City Council Chambers, the public must show proof of vaccination (including virus booster) and wear a face covering at all times. Seating will be limited and available on a first come first served basis. The meeting will also be web-streamed on the City’s website.

The public can also email comments to [email protected]. Comments must be received 2 hours before the meeting in order to be provided to the legislative body.

Comments received after that time and up to the beginning of the meeting will be added to the agenda and made part of the record.

OPEN SESSION
4:30 PM

CALL TO ORDER AND ROLL CALL

PLEDGE OF ALLEGIANCE

EXTRAORDINARY BUSINESS
A. Community Vibrancy
B. Proclamation recognizing May 15-21, 2022 as National Public Works Week "Ready and Resilient"
C. Introduction to Winter & Co. and early guidance from Council on the Design Traditions 1.5 Project

PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.

Matters not appearing on the agenda will not receive action at this meeting and may be referred to staff. Persons are not required to provide their names, and it is helpful for speakers to state their names so they may be identified in the minutes of the meeting.

ANNOUNCEMENTS
A. City Administrator Announcements
B. City Attorney Announcements
C. Council Member Announcements

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.

1. Consider applications submitted as part of the Fiscal Year 2022-2023 Council Discretionary Grant Program and provide funding recommendations to staff

2. Receive the Fiscal Year 2022-2023 Recommended Budget

3. Approve Fiscal Year 2021/22 carry-over and proposed Fiscal Year 2022/23 Capital Improvement Plan projects, and provide direction to staff

4. Consideration of whether or not to reconsider Permanent Encroachment Permit EN 21-272 (Fountain) to retain a fence constructed in the public right of way

5. Receive a report on the process required to consider a permanent outdoor seating program in the public right of way, and provide direction to staff on whether or not to proceed with the effort as a City Council top priority project

PUBLIC HEARINGS

6. CONTINUE TO JUNE 7, 2022 - Consideration of a recommendation from the Historic Resources Board to the City Council that the City Council enter into a Mills Act Historical Property Contract (MA 21-238, L’Auberge Carmel) with Esperanza Carmel Commercial, LLC for the historic ‘Sundial Lodge’ now known as L’Auberge Carmel located on Monte Verde 2 northeast of 7th Avenue (APN 010-191-005)

7. Resolution 2022-041 adopting Fiscal Year 2022-2023 Fee schedule for Administrative Services, Community Planning and Building, Public Safety and Public Works Services

FUTURE AGENDA ITEMS

ADJOURNMENT

8. Correspondence Received
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, outside the Park Branch Library, NE corner of Mission Street and 6thAvenue, the Carmel-by-the-Sea Post Office, 5thAvenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA RECOGNIZING MAY 15-21, 2022 AS NATIONAL PUBLIC WORKS WEEK “Ready and Resilient”
WHEREAS, public works professionals focus on infrastructure, facilities, parks, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and wellbeing of the people of the City of Carmel-by-the-Sea; and, WHEREAS, streets, facilities, parks, and infrastructure services could not be provided and maintained without the dedicated efforts of public works professionals, managers, and employees at all levels of government volunteers, and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, storm drain system, public buildings, green infrastructure, and other structures and facilities essential for our citizens; and,
WHEREAS, it is in the public interest for the citizens, civic leaders and children in the City of Carmel-by-theSea to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works programs and services in their respective communities; and, WHEREAS, the year 2022 marks the 62nd annual National Public Works Week sponsored by the American Public Works Association.

NOW, THEREFORE, BE IT PROCLAIMED THAT I, Dave Potter, Mayor of the City of Carmel-by-the-Sea, do hereby designate the week of May 15 – 21, 2022 as National Public Works Week. I urge all citizens to join with representatives of the American Public Works Association to pay tribute to our public works professionals, managers, and employees, and to recognize the substantial contributions they make to protect our City’s health, safety, and quality of life.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed at the City of Carmel-by-the-Sea, CA this 3rd day of May, 2022.
_________________________
Dave Potter, Mayor
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
May 3, 2022

EXTRAORDINARY BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Community Planning & Building Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Introduction to Winter & Co. and early guidance from Council on the Design Traditions 1.5 Project
RECOMMENDATION:

Meet the team from Winter & Co., and provide early guidance on the Design Traditions 1.5 Project BACKGROUND/SUMMARY:

On March 1st, 2022, Council approved a contract with Winter & Co. to update the City's Design Guidelines and Zoning Code through the Design Traditions 1.5 (DT-1.5) Project. This effort will preserve and honor the existing framework of these successful guiding documents, while updating them to ensure they will serve the City for another 10 to 20 years. In total, the project will take approximately one (1) year, and will include numerous community workshops, public hearings, and meetings with the Council's appointed "Steering Committee".

Work on DT-1.5 began almost immediately after Council approved the contract in March, and significant progress has already been made laying the groundwork for a successful project. From March 12th through March 14th, Winter & Co. conducted a site visit here in Carmel-by-the-Sea. This visit included all-day working sessions with staff, a productive kickoff meeting with the Steering Committee, informal introductions to Council Members, and walking/driving tours of the Village.

Nore' Winter, the Company's founder and principal, is making another site visit from May 3rd though May 4th to continue progress on laying the groundwork for DT-1.5. The team will also begin crafting in-person exercises for the first community workshop which will take place some time this June. As part of this visit, the DT-1.5 team would like to formally introduce Winter & Co. to Council and the public and get feedback on two (2) high level questions that will help guide the project over the coming year. In addition to direction from Council, this will also allow members of the public the opportunity to provide early feedback on the project's direction.

With that in mind, the DT-1.5 team is seeking feedback from Council on two (2) broad questions. Of course, Council is welcome to share any other thoughts about the project's direction with the DT-1.5 Team as well.

QUESTIONS:

1. What are some key design issues or emerging design trends that the DT-1.5 Project needs to address?

2. What will make the DT-1.5 Project a success?
FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None specific to this agenda item.

ATTACHMENTS:

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
May 3, 2022

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ashlee Wright, Director, Libraries & Community Activities APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Consider applications submitted as part of the Fiscal Year 2022-2023 Council Discretionary Grant Program and provide funding recommendations to staff RECOMMENDATION:

Consider applications submitted as part of the Fiscal Year 2022-2023 Council Discretionary Grant Program and provide funding recommendations to staff.

BACKGROUND/SUMMARY:

The Council Discretionary Grant Program Purpose, Eligibility Criteria and Public Benefit Various entities, including school districts and nonprofit organizations, play an important role in providing services and programs that benefit and enhance the well-being of the Carmel-by-the-Sea community. The City has a history of allocating funding to a myriad of environmental and social programs and projects, and, on January 3, 2017, Council adopted the City Council Discretionary Funds Grant Program (Policy C17-01).

The intent of this policy is to provide a clear and consistent framework for both the organizations seeking funding from the City as well as for the Council in making funding decisions based on the demonstrated public benefit to the Carmel-by-the-Sea community derived from the use of the City grant funds.

In accordance with the Council-adopted policy, an organization must meet the following criteria to be eligible to receive funding: (1) located within the City of Carmel-by-the-Sea or provide community, environmental or social services to the community of Carmel-by-the-Sea; (2) constituted as a nonprofit community-based 501(c) organization or be a Carmel school; (3) directly provide the community service(s) for which City funds are sought; (4) not have outstanding debt due to the City; and (5) not be financially dependent upon receiving City support to meet the organization’s annual budget and operational requirements.

In keeping with the spirit of the eligibility criteria, the program specifically excludes the use of City funds to support political activities; to pay for high school or college scholarships; to pay debt; to purchase alcoholic beverages; to pay for travel, meals, lodging, or entertainment expenses; to support services that are primarily commercial, religious or political in nature; to pay for permanent improvements to any non-City owned structure or property so that it becomes an integral part of the real property; and to pay for general operating expenses or expenses to support ongoing operation of the applicant, including, but not limited to, salaries, utilities, and rent expenses.

Review Process
Library and Community Activities Director Ashlee Wright and Executive Assistant Leslie Fenton conducted the preliminary review of grant applications for completeness and to ensure that the criteria stipulated in Policy C17-01 were met.

The Summary of Grant Applications (Attachment 2), indicates the name of the applicant, the amount of the request, a brief description of the program or project seeking funding, and a determination as to whether the applicant met the eligibility requirements as specified within the adopted policy.

Three applications that were received and reviewed by staff were not included for Council consideration.

One application from Lu Ganiban was incomplete and did not include any required attachments. The other two applications from Monterey County Film Commission and United Way of Monterey County were not included as those requested funds have been included as line items in the operating budget per direction from Council during the last budget planning cycle.

Staff seeks direction from Council regarding which responsive applications, if any, to fund as part of the Fiscal Year 2022-2023 Adopted Budget.

FISCAL IMPACT:

The City received 8 applications requesting a total of $24,500 in funding. The Fiscal Year 2022-2023 Proposed Budget includes $20,000 for the discretionary grant program. Staff seeks direction regarding the total number of applications to fund. The disbursement of the funds to the respective organizations will not occur until after the City Council adopts the FY 2022-23 budget and after the start of the fiscal year on July 1, 2022.

PRIOR CITY COUNCIL ACTION:

Council adopted the City Council Discretionary Grant Program (Policy 2017-01) on January 3, 2017 and approved corresponding Resolution 2017-010.

ATTACHMENTS:

Attachment #1 - Policy C17-01 Council Discretionary Funds Grant Program Attachment #2 - Summary of Grant Applications
Attachment #3 - Carmel Heritage Society
Attachment #4 - Carmel Padre Parents
Attachment #5 - Carmel Residents Association
Attachment #6 - Carmel Youth Center
Attachment #7 - Community Human Services
Attachment #8 - Food Bank for Monterey County
Attachment #9 - Monterey Peninsula Ballet Theatre
Attachment #10 - Pacific Repertory Theater
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
FY 2021-2022 COUNCIL DISCRETIONARY FUNDS GRANT PROGRAM
Applicant Amount
Requested
Purpose Meets Eligibility Critera
1 Carmel Heritage
Society
$3,000
The exhibit will feature text and photos documenting some of our notable citizens. We will celebrate the many people, places and things that contributed to Carmel's creative environment. A special section will honor the late Betty White and her enormous gifts to the citizens and animals of Carmel. Also featured will be ongoing cultural institutions like the Forest Theater the Bach Festival and the Sunset Center as well as some of the outstanding writers, artists and photographers who achieved world wide recognition for their work. We plan to open this exhibit in October 2022 as part of Carmel's annual birthday celebrations.

YES. The grant supports a one-time event sponsored
by this organization.
2 Carmel Padre
parents Club -
Sober Grad Night $3,000
Provide a safe and sober celebration on the eve of Carmel High School's graduation. All graduating Seniors are invited to attend at no cost to the students. Potentially 227 graduates may attend the event. The grant will be used to offset the estimated cost of $225 per student for the event.

YES. The grant supports a one-time event sponsored
by this organization.
3 Carmel Residents
Association
$3,000
Support rental expenses for public programs held at the Sunset Center’s Carpenter Hall.

We request being awarded this grant to assist us in our vital work for the citizens of this Village.

NO. The grant may not be used to support the ongoing operation of the applicant, including, but not limited to, salaries, utilities, and rent expenses.
4 Carmel Youth
Center
$3,000
Purchase new cubbies for our newly renovated lobby. We will have a cubby for each child served by our Center, so they may store all of their personal belongings such as backpacks, homework, jackets, snacks, etc. These will meet the growing needs of our Center as we accept new children during the new school year and camps.

YES. The grant may be considered as supporting
general operating expenses; however it would also
fund the one-time purchase of chairs and picnic
tables.
5 Community Human
Services
$3,000
General operating support at Casa de Noche Buena, the Monterey Peninsula's only emergency homeless shelter for single women and families with children located in Seaside. Casa de Noche Buena (CDNB) provides a maximum of 35 shelter beds, depending on the sizes of the families and ages of the children.

NO. The grant may not be used to support the ongoing operation of the applicant, including, but not limited to, salaries, utilities, and rent expenses.
6 Foodbank for
Monterey County
$3,000
Provide fresh produce, eggs, dairy, lean proteins and other nutritious foods to City of Carmel residents in need at our weekly direct distribution site that takes place at St. Philip’s Lutheran Church on the 1st and 3rd Fridays of every month and serves City residents of all ages.

YES. The grant may be considered as supporting
general operating expenses; however it would also
fund the one-time purchase of food.

FY 2021-2022 COUNCIL DISCRETIONARY FUNDS GRANT PROGRAM
7 Monterey Peninsula
Ballet Theater
$3,000
Provide dance education and financial aid assistance to youth of various socio-economic status, while teaching different genres of dance to enhance arts appreciation, establish teamwork fundamentals, and build a dynamic, healthy community vision. 100% of awarded funds will be used to support the direct expenses incurred for the Outreach Program giving over 700 children, from underrepresented communities in Monterey County the Opportunity to watch a free Nutcracker performance.

NO. The grant may not be used to support the ongoing operation of the applicant, including, but not limited to, salaries, utilities, and rent expenses.
8 Pacific Repertory
Theatre
$3,000
Funding would be used to purchase items required during the ongoing pandemic, include hand sanitizer, fans, HEPA filters, masks and other required PPE. Also, the spaces where SoDA classes are conducted receive professional deep-cleaning services, and grant funding subsidizes that. In addition, funding would support expanded marketing efforts during this crucial time, as the community starts to return to a sense of normalcy and begins to look to re-engage our young people in peer-to-peer in-person activities.

YES. The grant may be considered as supporting
general operating expenses; however it would also
fund the one-time purchase of cleaning equipment
and supplies. The grant may not fund scholarships to
high school or college students.

TOTAL FUNDS
REQUESTED $24,000
Organization Information
Name of Applicant Organization:Carmel Heritage Society
Name and Position/Title of staff applying on behalf of the Organization:Linda Jaffe, Executive Director Organization Mailing Address:PO Box 701, Carmel, CA 93921 Telephone Number:8316244447
Email:[email protected]
Geographic Area(s) the Organization serves:Local Monterey County and the entire Bay Area Age groups served by the Organization:0-12, 13-17, 18-24, 25-34, 35-44, 45-54, 55-64, 65 and over Number of Carmel-by-the-Sea (93921) residents the Organization serves:3,000 Is this Organization incorporated as a Nonprofit Organization?:Yes Is this Organization a Carmel school?:No
Project/Program Details
Project/Program Name:In Honor of Betty White: Carmel-Home to Creative Minds and Hearts Amount requested (up to $3,000):$3,000
Please provide a description of the Project, Program, or Service that the City of Carmel-by-the-Sea grant funding will be used to support.Since the early 20th century artists, writers, actors, musicians and photographers have made their homes in Carmel. The exhibit will feature text and photos documenting some of our notable citizens. We will celebrate the many people, places and things that contributed to Carmel's creative environment. A special section will honor the late Betty White and her enormous gifts to the citizens and animals of Carmel. Also featured will be ongoing cultural institutions like the Forest Theater the Bach Festival and the Sunset Center as well as some of the outstanding writers, artists and photographers who achieved world wide recognition for their work.

We plan to open this exhibit in October 2022 as part of Carmel's annual birthday celebrations.

Please provide the project, program, or service objectives that the City of Carmel-by-the-Sea grant funding will be used to support.Our mission is to educate and celebrate Carmel's history. Creative people have been drawn to Carmel for decades and their contributions to our historic legacy is profound. Our main objective is to explore this history and educate people about the importance of cultural heritage in the history and development of Attachment 3
03/02/2022 12:15:10
3 Carmel.

Please describe the specific benefit to the Carme-by-the-Sea community that your project, program, or service will provide, including the target population and number of community members that will be served.

Increasing knowledge and understanding is the primary benefit to the community and this exhibit will explore an important component of Carmel's history. It will also celebrate and honor the men and women who contributed their artistic talents over the years to create the extraordinary quality of life we enjoy today. In addition, we will remember a long-time Carmelite, Betty White. Our target population is all community members as well as visitors from the greater Bay Area.

Please describe how your organization would use the funding awarded, including equipment or services that would be purchased and why.Funds will be used to reproduce photos and fabricate text panels that form the core of the exhibit. In addition, an informative educational brochure will be created for visitors to take home with them.

Attachments
Please provide the following attachments via email to [email protected]. Make sure to include the name of the Organization in the subject line of the email and on all attachments. - A copy of the Organization's proof of non-profit status, with a copy of the letter from the IRS. - A detailed, line item budget plan for the project, program, or service's use of the grant funds. - A current, detailed operating budget that includes information on your organization's annual sources of revenue received.
- The Organization's past two year's financial statements - including the current year - with balance sheets, sources of revenue, profit/loss statements and indicating the percentage of revenue that is used for administration, salaries and program costs.

Certification and Signature
The Applicant Organization acknowledges and agrees to the following:
- That it is subject to all City Council Discretionary Funds Grant Program requirements, including submittal deadlines and payment disbursements.
- That it will not spend City Council Discretionary Funds Grant Program funds on ineligible activities/services as outlined in City Council Policy C16- : City Council Discretionary Funds Grant Program. - The awarding of City Council Discretionary Funds Grant Program funding does not constitute an automatic annual allocation.
- City Council Discretionary Funds Grant Program funding, if allocated, will be for the sole use as reflected in this application form.
- As a condition of receiving funds, an agreement with the City of Carmel-by-the-Sea in a form and with content Attachment 3
03/02/2022 12:15:10
3 provided by the City, will be signed and executed by a duly authorized representative of the applicant organization. - All funds awarded must be spent by the end of the fiscal year (June 30). - The recipient shall provide a full accounting with documentation on the use of awarded funds within 30 days after the end of the Project/Program/Service or by June 30 of the fiscal year in which funds were awarded. - The recipient shall return to the City any funds not spent or documented per the signed agreement. - The City reserves the right to conduct an audit and/or require additional backup information to substantiate how funds received from the City were expended. Failure to provide proper documentation may jeopardize future funding.

I certify on behalf of the above named nonprofit applicant organization that I have read, understand and agree that the aforesaid information is accurate, factual, and current.

Name and Title of staff applying on behalf of the Organization:Linda Jaffe, Executive Director Organization name:Carmel Heritage Society
Date:03/02/2022
Attachment 3
Attachment 3

PROGRAM BUDGET
Carmel Heritage Society
Program Name: 75 Years Later: A Look at Carmel During World War II Program Date: August 2020
Request to: Arts Council for Monterey Council

REVENUE
Arts4MC Other Proposals Committed Funds TOTAL
Arts Council $5,000)
City of Carmel $3,000)
Carmel Heritage Society $3,500)
$5,000) $3,000) $3,500) $11,500)

EXPENSES
Graphic Design $4,500
Brochure--Design $820
Photo Reproduction $680
Lighting $2,000
Research and writing of text panels--CHS ED % of salary $3,500 $11,500
Carmel Heritage Society
2022
Budget
Income
Year End Donation $6,000.00
Donation $3,000.00
House Tour $26,000.00
Inns Tour $5,000.00
Membership Dues $7,000.00
Product Sales $1,000.00
Other types of Income $500.00
Gross Profit
$48,500.00
Expense
Books, Subscriptions, Reference $100.00
Holiday Party $150.00
House Tour $10,000.00
Inns Tour $3,000.00
FMH $3,000.00
Insurance - Liability, D and O $3,500.00
Office $12,000.00
Dues & Subscriptions $700.00
Payroll Expenses $30,000.00
Gross Expense $62,450.00
operating surplus/deficit $13,950.00
Mar 1, 22
ASSETS
Current Assets
Checking/Savings
petty cash 345.61
Wells Fargo 2497 9,130.40
Wells Fargo Savings 8002 500.03
Total Checking/Savings 9,976.04
Other Current Assets
Inventory Asset
Inventory - Books 307.00
Inventory - Video 560.00
Total Inventory Asset 867.00
Investment
Community Foundation Enowment F 146,707.47
Total Investment 146,707.47
Total Other Current Assets 147,574.47
Total Current Assets 157,550.51
Fixed Assets
Exhibit (Opened 3/31/16) 21,817.34
Furniture & Fixtures
Storage Shed 11,192.54
Computers 2,322.15
First Murphy House F&F 16,113.00
software 1,906.60
Total Furniture & Fixtures 31,534.29
Less Accumulated Depreciation -43,264.60
Total Fixed Assets 10,087.03
TOTAL ASSETS 167,637.54

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Payroll Liabilities 6,534.69
Total Other Current Liabilities 6,534.69
Total Current Liabilities 6,534.69
Total Liabilities 6,534.69
Equity
Temp. Restricted Net Assets
Arts Council -WWII/Covid Exhibt 193.86
City Grant - Personalities 1,267.99
Scholarship 1,454.00
Total Temp. Restricted Net Assets 2,915.85
Unrestricted Net Assets 163,911.95
Net Income -5,724.95
Total Equity 161,102.85
TOTAL LIABILITIES & EQUITY 167,637.54
4:50 AM Carmel Heritage Society
03/01/22 Balance Sheet
Cash Basis As of March 1, 2022

Page 1 ends

Attachment 3
Jan - Dec 21
Ordinary Income/Expense
Income
Employee Retention 3,828.00
Credit 633.66
paypal transfer 496.94

PROGRAM INCOME
Membership Dues 6,297.68
Total PROGRAM INCOME 6,297.68

EVENT REVENUE
House Tour 25,527.38
EVENT REVENUE - Other 28.88
Total EVENT REVENUE 25,556.26

UNRESTRICTED CONTRIBUTIONS
Year End Gift 5,140.00
Donation 18,503.50
Total UNRESTRICTED CONTRIBUTIONS 23,643.50

TEMP RESTRICTED DONATIONS
Arts Council Grant -40.00
TEMP RESTRICTED DONATIONS - Other 1,000.00
Total TEMP RESTRICTED DONATIONS 960.00

SALES REVENUE
Book Sales 526.56
DVD 447.94
SALES REVENUE - Other 75.00
Total SALES REVENUE 1,049.50
Other Types of Income
Miscellaneous Revenue 523.27
Other Types of Income - Other 272.42
Total Other Types of Income 795.69
Total Income 63,261.23
Gross Profit 63,261.23
Expense
Accounting Fees 3,826.28
Bank Card Fees 1,273.74
Books, Subscriptions, Reference 117.00
Business Expenses 128.11
Business Registration Fees 17.00
Contract Services 9,341.50
Dues & Subscriptions 770.00
Equip Rental and Maintenance 1,330.76
House Tour
Fees 326.25
Printing 1,162.42
Publicity 650.00
Supplies for tours 683.00
House Tour - Other 11,845.12
Total House Tour 14,666.79
Insurance - Liability, D and O 3,467.00
Office & Administration 620.52
Other Costs 400.00
Other Types of Expenses 74.31
Outside Contract Services 960.00
5:33 AM Carmel Heritage Society
03/01/22 Profit & Loss
Cash Basis January through December 2021

Page 1 ends

Attachment 3
Jan - Dec 21
Payroll Expenses
Payroll Taxes 5,678.98
Payroll Expenses - Other 23,878.25
Total Payroll Expenses 29,557.23
Postage, Mailing Service 882.25
Printing 210.26
Reconciliation Discrepancies -8.68
Rent, Parking, Utilities 1,125.21
Supplies 678.44
Telephone, Telecommunications 2,684.09
Website Costs 822.99
Total Expense 72,944.80
Net Ordinary Income -9,683.57
Net Income -9,683.57
5:33 AM Carmel Heritage Society
03/01/22 Profit & Loss
Cash Basis January through December 2021

Page 2 ends

Attachment 3
Dec 31, 21
ASSETS
Current Assets
Checking/Savings
petty cash 345.61
Wells Fargo 2497 14,282.53
Wells Fargo Savings 8002 500.03
Total Checking/Savings 15,128.17
Other Current Assets
Inventory Asset
Inventory - Books 307.00
Inventory - Video 560.00
Total Inventory Asset 867.00
Investment
Community Foundation Enowment F 146,707.47
Total Investment 146,707.47
Total Other Current Assets 147,574.47
Total Current Assets 162,702.64
Fixed Assets
Exhibit (Opened 3/31/16) 21,817.34
Furniture & Fixtures
Storage Shed 11,192.54
Computers 2,322.15
First Murphy House F&F 16,113.00
software 1,906.60
Total Furniture & Fixtures 31,534.29
Less Accumulated Depreciation -43,264.60
Total Fixed Assets 10,087.03
TOTAL ASSETS 172,789.67

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Payroll Liabilities 5,961.87
Total Other Current Liabilities 5,961.87
Total Current Liabilities 5,961.87
Total Liabilities 5,961.87
Equity
Temp. Restricted Net Assets
Arts Council -WWII/Covid Exhibt 193.86
City Grant - Personalities 1,267.99
Scholarship 1,454.00
Total Temp. Restricted Net Assets 2,915.85
Unrestricted Net Assets 173,595.52
Net Income -9,683.57
Total Equity 166,827.80
TOTAL LIABILITIES & EQUITY 172,789.67
4:51 AM Carmel Heritage Society
03/01/22 Balance Sheet
Cash Basis As of December 31, 2021

Page 1 ends

Attachment 3
Organization Information
Name of Applicant Organization:Carmel Padre Parents Club Name and Position/Title of staff applying on behalf of the Organization:Sarah Myers, Sober Grad Night Parent Volunteer
Organization Mailing Address:P.O. Box 222780
Telephone Number:(831) 238-7559
Email:[email protected]
Geographic Area(s) the Organization serves:Carmel Unified School District: Carmel-by-the-Sea, Carmel, Carmel Valley, Carmel Highlands, Big Sur, Pebble Beach
Age groups served by the Organization:13-17, 18-24
Number of Carmel-by-the-Sea (93921) residents the Organization serves:I don't have exact number this year. Last year had 25 in 93921. There are 189 seniors this year.

Is this Organization incorporated as a Nonprofit Organization?:Yes Is this Organization a Carmel school?:Yes
Project/Program Details
Project/Program Name:Sober Grad Night 2022
Amount requested (up to $3,000):$3,000
Please provide a description of the Project, Program, or Service that the City of Carmel-by-the-Sea grant funding will be used to support.Sober Grad Night, organized by Carmel Padre Parents Club, is an event held on the eve of Carmel High School's graduation. This year's event will be held on Friday June 3. Through generous donations from the community and parents, we provide a safe and sober celebration that keeps our Seniors and others who share the roads with them safe on one of the most important days of their lives. Furthermore, with the onset of Covid and the isolation and anxiety it has caused, mental health has become a grave issue for many youth.

This event will provide a wonderful opportunity for the community to encourage and celebrate these young people who will be leading us in the near future. All graduating Seniors are invited to attend at no cost to the students allowing for 100% participation. Our team of dedicated and creative parent volunteers is working hard to plan and promote a super fun event so that all graduates will want to come.

Attachment 4
03/30/2022 01:09:25
7 Please provide the project, program, or service objectives that the City of Carmel-by-the-Sea grant funding will be used to support.The objective of Sober Grad Night is to ensure safe passage of all high school graduates as they transition into adulthood. High School graduation is a moment of great promise and excitement - as well as considerable risk. Statistically, graduation night is the most dangerous night of many young Americans’ lives - and endangers the lives of anyone who shares the roads with them. To reach this objective, we must make it attractive to a diverse group so that all the students will want to come! Please describe the specific benefit to the Carme-by-the-Sea community that your project, program, or service will provide, including the target population and number of community members that will be served.

Most importantly, this event reduces the risk of a teenage automobile accident affecting our small community. It keeps the graduates safe and having fun while keeping the town safe and undisturbed. Additionally, Sober Grad Night provides ongoing goodwill within our community of people who have children, grandchildren, nieces and nephews at our schools, who own and rent homes, who own and work at businesses, and who shop and dine in our town. Many of these students work and shop in town themselves.

Furthermore with mental health a growing concern, this event gives students who may otherwise drift into further isolation and depression on this climactic evening, the opportunity to have memorable camaraderie with their fellow graduates while safely chaperoned by caring parents. We need to do all we can to work against any potential tragedy. The class of 2022 has 189 students including 4 who attend Carmel Valley High School.

Please describe how your organization would use the funding awarded, including equipment or services that would be purchased and why.If granted funding by our City, the money will be used to offset the estimated cost of $250/per student.

Certification and Signature
The Applicant Organization acknowledges and agrees to the following:
- That it is subject to all City Council Discretionary Funds Grant Program requirements, including submittal deadlines Attachment 4
03/30/2022 01:09:25
7 and payment disbursements.
- That it will not spend City Council Discretionary Funds Grant Program funds on ineligible activities/services as outlined in City Council Policy C16- : City Council Discretionary Funds Grant Program. - The awarding of City Council Discretionary Funds Grant Program funding does not constitute an automatic annual allocation.
- City Council Discretionary Funds Grant Program funding, if allocated, will be for the sole use as reflected in this application form.
- As a condition of receiving funds, an agreement with the City of Carmel-by-the-Sea in a form and with content provided by the City, will be signed and executed by a duly authorized representative of the applicant organization. - All funds awarded must be spent by the end of the fiscal year (June 30). - The recipient shall provide a full accounting with documentation on the use of awarded funds within 30 days after the end of the Project/Program/Service or by June 30 of the fiscal year in which funds were awarded. - The recipient shall return to the City any funds not spent or documented per the signed agreement. - The City reserves the right to conduct an audit and/or require additional backup information to substantiate how funds received from the City were expended. Failure to provide proper documentation may jeopardize future funding.

I certify on behalf of the above named nonprofit applicant organization that I have read, understand and agree that the aforesaid information is accurate, factual, and current.

Name and Title of staff applying on behalf of the Organization:Sarah Myers, Padre Parents Sober Grad Night Volunteer
Organization name:Carmel Padre Parents Club
Date:03/29/2022
Attachment 4
Attachment 4
Attachment 4
SOBER GRAD NIGHT 2022
BUDGET

BUDGET ACTUAL ACTUAL ACTUAL
2022 TO-DATE 2021 2018
FUNDRAISING FUNDS:

Grants (21,000) (18,200) (35,000)
Donations (10,000) (9,096)
Rummage Sale (10,000) (17,000)
Subtotal ~ income (41,000) (27,296) (52,000) (0)
EXPENSES:

Boardwalk (per person cost) 29,975 6,145 26,625 30,000
Gradnight lounge (@ boardwalk) 2,500
Decorations 1,500 3,000
Blankets
Blanket embroidery
T-shirts for seniors 2,000 2,940
Food & Beverages 360
DJ 1,525 1,000 1,000
Hypnotist (fee + hotel) 1,050 750 1,750 1,750
Photographer 3,000
Audio Visual 7,000 7,000
Uhaul 500 500
Pop up tent 10x10 (6)
Transportation (for tents/décor)
General Labor 500 500
Party book expenses 500
Advertising/Signage on campus 319
Fundraising: 1,000 1,000
Minute Parties 1,000 55 1,000 0
Transportation (charter buses) 8,250 7,500 7,500
CHS THEATER:

Use fee (arrival & departure) 500 500
Breathalizer Rental
To-go breakfast
CHS gym (arrival & departure) 2,500
Miscellaneous 1,000
POST ACTIVITIES:

Acknowledgment (Pine Cone) 1,000
Wrap-up party
Subtotal ~ expenses (47,800) (10,209) (48,875) (59,610) Net (6,800) (17,087) (3,125) (59,610)
ORGANIZATION 2022 GRANT Goal
Carmel Highlands Fire Protection District $500 $500
Pebble Beach Community Services District $1,000 $1,000
Carmel Gives $1,000 $1,000
Carmel-by-the-Sea City Council Discretionary Fund $3,000 Carmel Residents Association $510.65 $250
Carmel Valley Kiwanis $250 $250
CHOMP/Montage Health $750 $750
Carmel Unified School District $35,000
Doug Steiny Real Estate $500 $500
Drive Carmel $200 $200
Marcia DeVoe Foundation $5,000 $5,000
Monterey Peninsula Foundation $2,000 $2,000
Nielsen Brothers Market $200 $250
Padre Parents $2,000 $2,000
Rotary Club of Carmel-by-the-Sea $3,000 $3,000
Rotary Club of Carmel Valley $500
Yellow Brick Road $1,000 $1,000
Sober Grad Night Rummage Sale ~ April 2! $8,000
Total Grant $ $17,911 $64,200
2022 Sober Grad Grant Requests & Rummage Sale
1 Carmel Padre Parents Club
Profit and Loss
July 2020 - June 2021
Cash Basis Monday, March 28, 2022 04:50 PM GMT-07:00 1/2 TOTAL
Income
Cash On Hand 23.00
Donations 6,753.08
Fundraising 1,596.52
Interest 2.16
Membership 17,820.00
Rebate Programs 35.47
AmazonSmile 184.73
EScrip 59.38
Total Rebate Programs 279.58
Sales 6,000.00
Sober Grad Income 2,100.00
Donations 2,285.00
From Donors 25,442.33
From Padre Parents 600.00
Total Donations 28,327.33
Fundraising 16,012.78
Total Sober Grad Income 46,440.11
Total Income $78,914.45
GROSS PROFIT $78,914.45
Expenses
Awards & Recognition
Academic Recognition 4,326.47
Faculty Awards 1,016.05
Staff Appreciation Luncheon 2,100.63
Staff Appreciation(Monthly) 1,013.01
Total Awards & Recognition 8,456.16
Bank fees 312.40
Hospitality 1,350.00
Operating Expenses
Accounting 873.90
Fees 35.00
Insurance 562.83
Miscellaneous 269.89
Postage 709.50
Supplies 1,636.65
Total Operating Expenses 4,087.77
School Events
Enrichment 253.09
Total School Events 253.09
Attachment 4
Carmel Padre Parents Club
Profit and Loss
July 2020 - June 2021
Cash Basis Monday, March 28, 2022 04:50 PM GMT-07:00 2/2 TOTAL
Sober Grad Expenses 744.67
Construction/Decorating 2,581.82
Credit Card Fees 32.74
DJ 1,050.00
Entertainment 1,525.00
Event Food 3,600.00
Facilities 24,975.00
Minute Parties 1,060.86
Misc 1,992.57
Senior Gifts 6,444.50
Transportation 6,755.45
Vendors 25.00
Total Sober Grad Expenses 50,787.61
Student/Teacher Support 500.00
Ways & Means(Grants)
Grants - Current Year 7,490.67
Total Ways & Means(Grants) 7,490.67
Total Expenses $73,237.70
NET OPERATING INCOME $5,676.75
NET INCOME $5,676.75
Attachment 4
Carmel Padre Parents Club
Balance Sheet
As of June 30, 2021
Cash Basis Monday, March 28, 2022 04:54 PM GMT-07:00 1/1 TOTAL
ASSETS
Current Assets
Bank Accounts
Wells Fargo PP Checking 9216 27,733.48
Wells Fargo Raffle 3319 4,560.77
Wells Fargo Sober Grad 7121 13,968.44
Total Bank Accounts $46,262.69
Other Current Assets
Cashbox 0.00
Total Other Current Assets $0.00
Total Current Assets $46,262.69
TOTAL ASSETS $46,262.69

LIABILITIES AND EQUITY
Liabilities
Total Liabilities
Equity
Opening Bal Equity 40,315.76
Retained Earnings 270.18
Net Income 5,676.75
Total Equity $46,262.69
TOTAL LIABILITIES AND EQUITY $46,262.69
Attachment 4
Carmel Padre Parents Club
Profit and Loss
July 2019 - June 2020
Cash Basis Monday, March 28, 2022 04:51 PM GMT-07:00 1/1 TOTAL
Income
Interest 3.23
Membership 21,267.00
Misc Income 1.00
Rebate Programs
AmazonSmile 61.65
EScrip 129.52
Total Rebate Programs 191.17
Sober Grad Income 4,350.00
Donations 15,725.00
Raffle 475.00
Total Sober Grad Income 20,550.00
Super Bowl Raffle Ticket Sales 36,777.00
Total Income $78,789.40
GROSS PROFIT $78,789.40
Expenses
Awards & Recognition 165.00
Academic Recognition 963.71
Faculty Awards 1,000.00
Staff Appreciation Luncheon 1,800.00
Total Awards & Recognition 3,928.71
Bank fees 336.11
Super Bowl Bank Fees 211.89
Total Bank fees 548.00
Operating Expenses 620.19
Accounting 357.80
Fees 55.00
Insurance 560.00
Miscellaneous 490.83
Total Operating Expenses 2,083.82
Sober Grad Expenses 14,385.25
Credit Card Fees 36.65
Lighting 8,561.50
Photography 4,193.09
Publicity/Thank You's 1,015.00
Total Sober Grad Expenses 28,191.49
Super Bowl Raffle Bank Fees 60.70
Super Bowl Raffle Cash Prize 250.00
Super Bowl Raffle Expenses 2,447.21
Ways & Means(Grants) 2,000.00
Grants - Current Year 6,935.65
Grants - Raffle Proceeds 26,964.50
Total Ways & Means(Grants) 35,900.15
Total Expenses $73,410.08
NET OPERATING INCOME $5,379.32
NET INCOME $5,379.32
Attachment 4
Carmel Padre Parents Club
Balance Sheet
As of June 30, 2020
Cash Basis Monday, March 28, 2022 04:56 PM GMT-07:00 1/1 TOTAL
ASSETS
Current Assets
Bank Accounts
Wells Fargo PP Checking 9216 30,112.77
Wells Fargo Raffle 3319 4,588.77
Wells Fargo Sober Grad (deleted) 12,069.79
Wells Fargo Sober Grad 7121 5,996.40
Total Bank Accounts $52,767.73
Other Current Assets
Cashbox 0.00
Total Other Current Assets $0.00
Total Current Assets $52,767.73
TOTAL ASSETS $52,767.73

LIABILITIES AND EQUITY
Liabilities
Total Liabilities
Equity
Opening Bal Equity 52,385.55
Retained Earnings -4,997.14
Net Income 5,379.32
Total Equity $52,767.73
TOTAL LIABILITIES AND EQUITY $52,767.73
Attachment 4
Organization Information
Name of Applicant Organization:Carmel Residents Association (CRA) – 501(c)(4) Non-Profit Organization Name and Position/Title of staff applying on behalf of the Organization:Tim Twomey, Treasurer Organization Mailing Address:P.O. Box 13, Carmel-by-the-Sea, CA 93921 Telephone Number:916-335-3399
Email:[email protected]
Geographic Area(s) the Organization serves:Carmel-by-the-Sea and sphere of influence Age groups served by the Organization:13-17, 18-24, 25-34, 35-44, 45-54, 55-64, 65 and over Number of Carmel-by-the-Sea (93921) residents the Organization serves:800 members and all Carmel-by-the-Sea plus sphere of influence residents and home owners.

Is this Organization incorporated as a Nonprofit Organization?:Yes Is this Organization a Carmel school?:No
Project/Program Details
Project/Program Name:Civic and Informational Community Programs Amount requested (up to $3,000):$3,000
Please provide a description of the Project, Program, or Service that the City of Carmel-by-the-Sea grant funding will be used to support.For over thirty years the Carmel Residents Association has been one of the most generous nonprofit organizations in Carmel. When we say 'generous,' we mean that we have supported the citizenry in areas of education through lectures, entertainment, vital information regarding voting, public access, and the celebration of people who have been in the forefront of making this Village a better place to live, work, and nurture in this iconic hamlet.

We produce speakers on vital subjects that impact our hometown. We have hosted the Candidates Forum for many years (an educational/informational program). We have honored the Citizen of the Year through the years. The CRA has funded Music in the Schools, Graduation Night gifts, and scholarships. Every year we choose a local business for special recognition--Business of the Year.

Attachment 5
03/19/2022 00:08:33
6 And we do this at no cost to the City of Carmel by-the-Sea, with only Membership fees covering them.

The City of Carmel-by-the-Sea grant funding will to be used to support our rental expenses for public programs held at the Sunset Center’s Carpenter Hall. We request being awarded this grant to assist us in our vital work for the citizens of this Village.

Please provide the project, program, or service objectives that the City of Carmel-by-the-Sea grant funding will be used to support.The CRA hosts civic and informational local relevant programs 5-6 per year in Carpenter Hall of the Sunset Center. These open to the public programs, whether a solo speaker or panel, embrace local artists, historians, authors, performers, and city leaders. Residents of Carmel-by-the-Sea and our expanded sphere of influence are welcome to these live and in person programs.

Of course, during pandemic times, we initially postponed and then shifted to Zoom for delivery – however our default is in-person at Carpenter Hall (and corresponding costs) – encouraging mixing/mingling with fellow residents and presenters on either side of the program content.

Our programs work to educate and engage locals on the richness and value of what our people, architecture, and natural resources bring to our Village and area from past, present, and future. Our target population are residents of Carmel-by-the-Sea and our sphere of influence. A list of past and some upcoming programs can be found at https://www.carmelresidents.org/our-programs.

Please describe how your organization would use the funding awarded, including equipment or services that would be purchased and why.The funding awarded will be used to cover Carpenter Hall rental fees, including setup & logistics for 5 to 6 programs per year (Sept-June) at an estimated cost of $600 per program.

Our September program will be the resident’s focused Candidates Forum (panel of those on the November ballot for City Mayor & Council Member). This is purely educational and informative. We do not endorse candidates. Our planned October program will be the rescheduling of John Sanders “Historic Hotel Del Monte & 17 Mile Drive”.

January, March, and May 2023 programs are yet to be finalized. This funding will be used to enrich all of these programs.

Certification and Signature
The Applicant Organization acknowledges and agrees to the following:
- That it is subject to all City Council Discretionary Funds Grant Program requirements, including submittal deadlines and payment disbursements.
- That it will not spend City Council Discretionary Funds Grant Program funds on ineligible activities/services as outlined in City Council Policy C16- : City Council Discretionary Funds Grant Program. - The awarding of City Council Discretionary Funds Grant Program funding does not constitute an automatic annual allocation.
- City Council Discretionary Funds Grant Program funding, if allocated, will be for the sole use as reflected in this application form.
- As a condition of receiving funds, an agreement with the City of Carmel-by-the-Sea in a form and with content provided by the City, will be signed and executed by a duly authorized representative of the applicant organization. - All funds awarded must be spent by the end of the fiscal year (June 30). - The recipient shall provide a full accounting with documentation on the use of awarded funds within 30 days after the end of the Project/Program/Service or by June 30 of the fiscal year in which funds were awarded. - The recipient shall return to the City any funds not spent or documented per the signed agreement. - The City reserves the right to conduct an audit and/or require additional backup information to substantiate how funds received from the City were expended. Failure to provide proper documentation may jeopardize future funding.

I certify on behalf of the above named nonprofit applicant organization that I have read, understand and agree that the aforesaid information is accurate, factual, and current.

Name and Title of staff applying on behalf of the Organization:Tim Twomey, Treasurer Organization name:Carmel Residents Association
Date:03/18/2022
Attachment 5
Attachment 5

Carmel Residents Association
Budget Plan
For Use of
Carmel-by-the-Sea City Grant Fund
Carmel-by-the-Sea
Fiscal Year
2022-2023
(7-1-2022 to 6-30-2023)
INCOME
City Grant Fund 3,000
TOTAL INCOME 3,000

EXPENSES
Carpenter Hall Rent for September 2022 Program 600
Carpenter Hall Rent for October 2022 Program 600
Carpenter Hall Rent for January 2023 Program 600
Carpenter Hall Rent for March 2023 Program 600
Carpenter Hall Rent for May 2023 Program 600
TOTAL EXPENSES 3,000
Confidential
To be used only for the Carmel-by-the-Sea City Council
Discretionary Funds Grant Program Application process. 3/19/2022 Attachment 5
Carmel Residents Association
Balance Sheet
(Accounting period 4/1 through 3/31)
03/31/2020
Available
Balances
03/31/2021
Available
Balances
02/28/2022
Available
Balances
ASSETS
Cash, Savings, and Investments $25,614 $23,244 $17,647
Restricted Gifted Funds $32,306 $68,406 $86,413
Land and Buildings 0 0 0
TOTAL ASSETS $57,920 $91,650 $104,060
LIABILITIES $0 $0 $0
EQUITY $57,920 $91,650 $104,060
TOTAL LIABILITIES & EQUITY $57,920 $91,650 $104,060
Confidential
To be used only for the Carmel-by-the-Sea City Council
Discretionary Funds Grant Program Application process. 3/19/2022 Attachment 5
Carmel Residents Association
Income and Expense Statement
(Accounting Period 4/1 to 3/31)
FY 2019 -
2020
FY 2020 -
2021
FY 2021 -
2022
(2/28/22)
INCOME
Sales of Inventory 1,040 715 754
Contributions and Programs 52,501 41,581 36,403
Membership Dues 21,386 22,741 21,800
TOTAL INCOME 74,927 65,037 58,957

EXPENSES
Community Programs 20,151 10,069 21,990
Printing, Publications, Postage & Shipping 10,654 9,503 14,201 Insurance 891 4,302 2,600
Software & Website 2,949 3,898 3,442
Advertising 1,206 1,875 1,630
Supplies & Non-Capital Equipment 447 1,083 174
Payment Processing & Legal Fees 74 605 986
Rent/Storage 0 0 1,527
TOTAL EXPENSES 36,372 31,334 46,548
EXCESS OR (DEFICIT) 38,555 33,703 12,408
NOTE
Percentage of revenue used for:

Administration costs 0% 0% 0%
Salary costs 0% 0% 0%
Program costs 29% 18% 40%
Confidential
To be used only for the Carmel-by-the-Sea City Council
Discretionary Funds Grant Program Application process. 3/19/2022 Attachment 5
Carmel Residents Association
FY 2021-2022 Budget
(Accounting Period 4/1 to 3/31)
FY 2021 - 2022
Budget
INCOME
Sales of Inventory 752
Contributions and Programs 19,520
Membership Dues 25,878
TOTAL INCOME 46,150

EXPENSES
Community Programs 25,232
Printing, Publications, Postage & Shipping 10,217
Insurance 2,800
Software & Website 3,426
Advertising 800
Supplies & Non-Capital Equipment 1,326
Payment Processing & Legal Fees 800
Rent/Storage 1,550
TOTAL EXPENSES 46,150
Confidential
To be used only for the Carmel-by-the-Sea City Council
Discretionary Funds Grant Program Application process. 3/19/2022 Attachment 5
Organization Information
Name of Applicant Organization:Carmel Youth Center
Name and Position/Title of staff applying on behalf of the Organization:Leanne Leonard, Grant Writer Organization Mailing Address:PO Box 2399, Carmel, CA 93921-2399 Telephone Number:831.624.3285
Email:[email protected]
Geographic Area(s) the Organization serves:Monterey County Age groups served by the Organization:0-12, 13-17
Number of Carmel-by-the-Sea (93921) residents the Organization serves:33 households Is this Organization incorporated as a Nonprofit Organization?:Yes Is this Organization a Carmel school?:No
Project/Program Details
Project/Program Name:New cubbies available for all Carmel Youth Center kids served in our newly renovated lobby.

Amount requested (up to $3,000):$3,000
Please provide a description of the Project, Program, or Service that the City of Carmel-by-the-Sea grant funding will be used to support.The Carmel Youth Center would like to purchase new cubbies for our newly renovated lobby. We will have a cubby for each child served by our Center, so they may store all of their personal belongings such as backpacks, homework, jackets, snacks, etc. These will meet the growing needs of our Center as we accept new children during the new school year and camps.

Please provide the project, program, or service objectives that the City of Carmel-by-the-Sea grant funding will be used to support.Our project objective is to purchase enough cubbies so each child served by our Center has one for their belongings. We currently do not have enough cubbies for every child served by our after-school program or camps. Newly purchased cubbies will be available once our renovation is complete this Summer in time for the new school year in August.

Attachment 6
04/01/2022 19:52:42
12 Please describe the specific benefit to the Carme-by-the-Sea community that your project, program, or service will provide, including the target population and number of community members that will be served.

There will be 33 Carmel-by-the-Sea households that will directly benefit from newly purchased cubbies, but all children served by our Center will benefit as well. Each child at Carmel Youth Center will be given a new cubby for their belongings. We currently have an average of 60 kids who participate in our after-school program.

Please describe how your organization would use the funding awarded, including equipment or services that would be purchased and why.The Carmel Youth Center (CYC) will be revitalizing our lobby area to better suit the needs of the children served by our organization. Our future lobby will host a new reception desk, co-ed restroom, displays for artwork, and new cubby holes or containers for the children to store their personal belongings such as backpacks, homework, jackets, snacks, etc. We would like to respectfully request $3,000 to purchase new cubby holes that will be large enough to store all of the children’s belongings and have enough cubbies for each child served by our Center. Funding received by the City of Carmel will allow our Center to purchase approximately three cubby containers (30 individual cubby holes) for children served. These new cubbies would be an excellent addition to our future newly renovated lobby.

Attachment 6
04/01/2022 19:52:42
12 - As a condition of receiving funds, an agreement with the City of Carmel-by-the-Sea in a form and with content provided by the City, will be signed and executed by a duly authorized representative of the applicant organization. - All funds awarded must be spent by the end of the fiscal year (June 30). - The recipient shall provide a full accounting with documentation on the use of awarded funds within 30 days after the end of the Project/Program/Service or by June 30 of the fiscal year in which funds were awarded. - The recipient shall return to the City any funds not spent or documented per the signed agreement. - The City reserves the right to conduct an audit and/or require additional backup information to substantiate how funds received from the City were expended. Failure to provide proper documentation may jeopardize future funding.

I certify on behalf of the above named nonprofit applicant organization that I have read, understand and agree that the aforesaid information is accurate, factual, and current.

Name and Title of staff applying on behalf of the Organization:Leanne Leonard, Grant Writer Organization name:Carmel Youth Center
Date:04/01/2022
Attachment 6
Attachment 6
Attachment 6
0000001

CARMEL YOUTH CENTER LOBBY PROJECT
Organization Name: Carmel Youth Center
Program Name: Carmel Youth Center Lobby Renovation
INCOME:

Amount
needed Grants
Committed
Funds
Other
Proposals TOTAL
Carmel Gives $15,000 $15,000
Anonymous Donor Advised Fund $5,000 $5,000
Rotary Club of Carmel by the Sea $25,000 $25,000
TOTAL $25,000 $15,000 $5,000 $45,000
EXPENSES (a pre-bid estimate of division of
funds) Rotary funds may also be used for
reception or security components pending
actual expenses. Actual expenses to follow
after accepted bids: Grants
Committed
Funds
Other
Proposals TOTAL
Reception Area $15,000 $15,000
Updated Security $5,000 $5,000
ADA Bathroom $25,000 $25,000
Cubbies (6 cubby containers = 60) $5,300
TOTAL $5,300 $25,000 $15,000 $5,000 $45,000
Attachment 6
0000002
Actuals
(Leave this column
blank until grant
report)
$0
Actuals
(Leave this column
blank until grant
report)
Nnn hnjhjhmhjnh jnn n umnnh
$0
Attachment 6

1 of 2
FY22 Approved Budget
Ordinary Income/Expense
Income
5000 · Earned Income
5009 · Jujutsu 800.00 Jijuitsu going - staff are volunteers 5011 · Processing Fee Charged 3,000.00 Processing fees that donors and or parents can pay for us. 5005 · Rental Fees 6,600.00 We hope to have more events in 2022 5004 · School Year/Memberships 60,000.00 We were not open the first half of the year. I am hoping next year to get back to 2019 numbers. 5001 · Snack Bar Sales/Hot Lunch 1,000.00 Not sure it this will open. Budgeting break even in case it does open. 5008 · Camps 85,000.00 Same as prior year.

Total 5000 · Earned Income 156,400.00
5100 · Grants
5130 · Restricted 40,000.00 With a dedicated grant writer - should be able to get more grants. 5105 · Unrestricted 45,000.00 With a dedicated grant writer - should be able to get more grants. 5100 · Grants - Other 0.00 these should either be recorded unrestricted (5105) or restricted (account 5130) Total 5100 · Grants 85,000.00
5200 · Donations
5215 · Board Member Donations 13,000.00 Assume $1k per member 5201 · Unsolicited Funds 40,000.00 Difficult to budget / predict - this is a good goal.

Total 5200 · Donations 53,000.00
5300 · Fundraiser Revenue
5301 · AT&T Event Revenue 12,000.00 We expect approxiamtely $12k from AT&T. 5304 · Concours D' Elegance 34,000.00 Same as prior year. 5300 · Fundraiser Revenue - Other 25,000.00 These are smaller fundraisers.

Total 5300 · Fundraiser Revenue 71,000.00
Total Income 365,400.00
Cost of Goods Sold
50002 · Snack Bar 1,000.00 Assume break even for snack bar.

Total COGS 1,000.00
Gross Profit 364,400.00
Expense
7200 · Fund Raiser Expense
7201 · AT&T Event Expense 150.00 Snacks or labels for volunteers.

Total 7200 · Fund Raiser Expense 150.00
6100 · Advertising 5,000.00 fundraising software, mailchimp use, news ads 6120 · Automobile Expense 250.00 Gas costs for Concours. 6150 · Bank Charges 2,500.00 Same as prior year - slight increase with more attendance. 6180 · Board Expense 1,300.00 retreat, dinner, etc.
6200 · Dues & Subscriptions 10,000.00 Online subscriptions - amazon, mailchimp… website. 6300 · Entertainment 200.00 Netfilx, Disney+…
6350 · Human Resources Costs 1,800.00 Staff shirts, lawyer, HR costs, $150/mo 6400 · Insurance
6410 · Workmans' Comp 5,500.00 We have a lot of staff over summer 6400 · Insurance - Other 10,200.00 Annual liability insurance Total 6400 · Insurance 15,700.00
6500 · Interest Expense 50.00
6600 · Janitorial 13,000.00 Expect increase with more events. 6650 · Linen Service 2,000.00 Rags, mops, toilet paper, paper towels (Mission Linen) 6710 · Meals 1,000.00 Staff meals for dinners, lunches. 7030 · Outside Contractors 12,250.00 grant writer
7037 · Payroll Expenses
7038 · Gross Wages 175,000.00 raise
7039 · Benefits 3,000.00 403b, phone stipend
7050 · Payroll Taxes - Other 15,000.00 8.5% of salaries Total 7050 · Payroll Taxes 15,000.00
7040 · Payroll Services 5,000.00 same as prior year
Total 7037 · Payroll Expenses 198,000.00
7300 · Postage 100.00
7400 · Professional Services
7410 · Accounting 13,000.00 same as prior year
Total 7400 · Professional Services 13,000.00
7500 · Repair & Maintenance
7500 · Repair & Maintenance - Other 15,000.00 Assume won't need all of $2k each month.

Total 7500 · Repair & Maintenance 15,000.00
7700 · Security 1,800.00 This is for building stuff not people, should not increase. 7750 · Supplies
7751 · Office 5,500.00 General supplies.
7750 · Supplies - Other 20,000.00 Programming supplies.

Total 7750 · Supplies 25,500.00
7800 · Taxes
7820 · Sales Taxes 300.00 Sales taxes on facility rentals and snack bar .

Total 7800 · Taxes 300.00
7930 · Telephone 1,800.00 Same as prior year.
8100 · Transportation 2,200.00 This is car rental for Concours (Fundraiser expense) and or if Jesssica puts in for mileage to go to ikea, etc. 7900 · Utilities
7907 · Trash 3,000.00 Expect increase with CYC more during year. 7901 · Water 3,000.00 Expect increase with CYC more during year. 7902 · Cable 500.00 Same as prior year.
7904 · Gas & Electric 7,000.00 Expect increase with CYC more during year. 7906 · Internet Service 3,000.00 Same as prior year.

Total 7900 · Utilities 16,500.00
Total Expense 339,400.00
Net Ordinary Income 25,000.00
Net Income 25,000.00
Attachment 6
2 of 2
capital assets - equipment / building improvements (cash outlay) 25,000 not in QB - would be a balance sheet addition Budget Balance - should be zero
Items not in budget:
depreciation expense
investment income/loss
Attachment 6
Type Date Num Adj Name Memo Class Clr Split Debit Credit Balance 5100 · Grants
5130 · Restricted
5110 · MC Gives
Deposit 03/13/2018 15312 -MULTIPLE- -MULTIPLE- Fundraisi... 1001 · Checki... 8,105.88 8,105.88 Total 5110 · MC Gives 0.00 8,105.88 8,105.88
5130 · Restricted - Other
Deposit 11/16/2018 Tutor Doctor Administr... 1001 · Checki... 1,000.00 1,000.00 Deposit 02/25/2019 042104 City of Carmel Grant- tablets/acce... Grants 1001 · Checki... 3,000.00 4,000.00 Deposit 06/11/2020 18895 -MULTIPLE- Grants 1001 · Checki... 11,000.00 15,000.00 Deposit 01/11/2021 19420 Community Foundation Grants 1001 · Checki... 7,000.00 22,000.00 Deposit 06/23/2021 2225 Pebble Beach Foundation.- suppli... Grants 1001 · Checki... 5,775.00 27,775.00 Deposit 09/23/2021 20381 -MULTIPLE- Grants 1001 · Checki... 13,000.00 40,775.00 Deposit 11/01/2021 1081 -MULTIPLE- Grants 1001 · Checki... 6,362.00 47,137.00 Deposit 11/17/2021 1082 Carmel Chamber of Commerce (C... Grants 1001 · Checki... 10,325.50 57,462.50 Total 5130 · Restricted - Other 0.00 57,462.50 57,462.50 Total 5130 · Restricted 0.00 65,568.38 65,568.38
5105 · Unrestricted
5108 · Goldman Sachs
Deposit 12/24/2018 00012... Donation from the Good Steward ... Administr... 1001 · Checki... 4,000.00 4,000.00 Total 5108 · Goldman Sachs 0.00 4,000.00 4,000.00
5105 · Unrestricted - Other
Deposit 08/27/2020 10003... Carmel Rotary Fund Grants 1001 · Checki... 10,000.00 10,000.00 Deposit 09/10/2021 Carmel Rotary Fund Grants 1001 · Checki... 35,000.00 45,000.00 Deposit 09/23/2021 1078 Carmel Chamber of Commerce (C... Grants 1001 · Checki... 1,312.50 46,312.50 Total 5105 · Unrestricted - Other 0.00 46,312.50 46,312.50 Total 5105 · Unrestricted 0.00 50,312.50 50,312.50
5100 · Grants - Other
Deposit 04/28/2020 Network for Good (NFG) Grant Grants 1001 · Checki... 25.00 25.00 Deposit 09/18/2020 1062 Rotary Club of Carmel Grants 1001 · Checki... 2,500.00 2,525.00 Deposit 10/08/2020 7352 Arts Council for Monterey County Grants 1001 · Checki... 975.00 3,500.00 Deposit 11/19/2020 6662 11/10 Carmel Woman's Club Grants 1001 · Checki... 500.00 4,000.00 Deposit 03/12/2021 198702 U.S. Charitable Gift Trust Grants 1001 · Checki... 500.00 4,500.00 Total 5100 · Grants - Other 0.00 4,500.00 4,500.00
Total 5100 · Grants 0.00 120,380.88 120,380.88
TOTAL 0.00 120,380.88 120,380.88
2:18 PM Carmel Youth Center
03/22/22 Transaction Detail By Account
Accrual Basis January 2018 through February 2022

Page 1 ends

Feb 28, 22
ASSETS
Current Assets
Checking/Savings
1001 · Checking Wells Fargo-8686 98,461.08
1002 · Checking WF-9356 (Petty Cash) 1,669.76
Total Checking/Savings 100,130.84
Other Current Assets
1300 · Snack Bar Inventory 1,006.66
Total Other Current Assets 1,006.66
Total Current Assets 101,137.50
Fixed Assets
1550 · Land and Building 343,582.00
1580 · Building improvements 419,962.26
1590 · Machinery and equipment 40,472.72
1588 · Landscape improvements 7,806.27
1599 · Accumulated Depreciation -575,515.00
1598 · Furniture and Fixtures 6,687.35
Total Fixed Assets 242,995.60
TOTAL ASSETS 344,133.10

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 · Accounts Payable 818.81
Total Accounts Payable 818.81
Credit Cards
1015 · WF Visa cc-5977 -26.00
Total Credit Cards -26.00
Total Current Liabilities 792.81
Total Liabilities 792.81
Equity
3900 · Retained Earnings -222,835.01
4000 · Net Assets
4350 · Fund Balance Acc. Depreciation -532,710.00
4100 · Unrestricted
4101 · Operating 1,044,929.62
Total 4100 · Unrestricted 1,044,929.62
4300 · Permanently restricted
4301 · Permanent endowments 75,000.00
Total 4300 · Permanently restricted 75,000.00
Total 4000 · Net Assets 587,219.62
Net Income -21,044.32
Total Equity 343,340.29
TOTAL LIABILITIES & EQUITY 344,133.10
2:12 PM Carmel Youth Center
03/22/22 Balance Sheet
Accrual Basis As of February 28, 2022

Page 1 ends

Attachment 6
AT&T Concours Fundraising-general After School/Drop Ins Camps Jujitsu Parents Night Out Administrative (Fundraising) (Fundraising) (Fundraising) Total Fundraising (Programs) (Programs) (Programs) (Programs) Total Programs TOTAL Ordinary Income/Expense
Income
5000 · Earned Income
5009 · Jujutsu 0.00 0.00 0.00 0.00 0.00 0.00 0.00 160.00 0.00 160.00 160.00 5011 · Processing Fee Charged 0.00 0.00 0.00 0.00 0.00 296.28 0.00 0.00 0.00 296.28 296.28 5004 · School Year/Memberships 0.00 0.00 0.00 63.00 63.00 11,640.49 0.00 0.00 200.00 11,840.49 11,903.49 5001 · Snack Bar Sales/Hot Lunch 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5008 · Camps 0.00 0.00 0.00 0.00 0.00 0.00 5,345.00 0.00 0.00 5,345.00 5,345.00 Total 5000 · Earned Income 0.00 0.00 0.00 63.00 63.00 11,936.77 5,345.00 160.00 200.00 17,641.77 17,704.77 5200 · Donations
5215 · Board Member Donations 0.00 0.00 0.00 250.00 250.00 0.00 0.00 0.00 0.00 0.00 250.00 5201 · Unsolicited Funds 0.00 0.00 0.00 6,980.97 6,980.97 0.00 0.00 80.00 0.00 80.00 7,060.97 Total 5200 · Donations 0.00 0.00 0.00 7,230.97 7,230.97 0.00 0.00 80.00 0.00 80.00 7,310.97 5300 · Fundraiser Revenue
5301 · AT&T Event Revenue 0.00 994.00 0.00 0.00 994.00 0.00 0.00 0.00 0.00 0.00 994.00 5304 · Concours D' Elegance 0.00 0.00 1,000.00 0.00 1,000.00 0.00 0.00 0.00 0.00 0.00 1,000.00 5300 · Fundraiser Revenue - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 5300 · Fundraiser Revenue 0.00 994.00 1,000.00 0.00 1,994.00 0.00 0.00 0.00 0.00 0.00 1,994.00 5900 · Interest Income 1.76 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.76 Total Income 1.76 994.00 1,000.00 7,293.97 9,287.97 11,936.77 5,345.00 240.00 200.00 17,721.77 27,011.50 Cost of Goods Sold
50002 · Snack Bar 0.00 0.00 0.00 0.00 0.00 146.40 945.90 0.00 0.00 1,092.30 1,092.30 Total COGS 0.00 0.00 0.00 0.00 0.00 146.40 945.90 0.00 0.00 1,092.30 1,092.30 Gross Profit 1.76 994.00 1,000.00 7,293.97 9,287.97 11,790.37 4,399.10 240.00 200.00 16,629.47 25,919.20 Expense
7200 · Fund Raiser Expense
7201 · AT&T Event Expense 40.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40.00 Total 7200 · Fund Raiser Expense 40.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40.00 6100 · Advertising 537.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 537.79 6150 · Bank Charges 325.95 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 325.95 6200 · Dues & Subscriptions 1,001.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,001.09 6400 · Insurance
6410 · Workmans' Comp 1,046.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,046.00 6400 · Insurance - Other 3,391.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,391.42 Total 6400 · Insurance 4,437.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,437.42 6650 · Linen Service 0.00 0.00 0.00 0.00 0.00 194.05 38.81 0.00 0.00 232.86 232.86 6710 · Meals 9.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9.00 7037 · Payroll Expenses
7038 · Gross Wages 7,226.00 1,096.92 0.00 2,753.85 3,850.77 0.00 12,662.79 0.00 0.00 12,662.79 23,739.56 7050 · Payroll Taxes 638.49 90.60 0.00 276.46 367.06 0.00 1,282.46 0.00 0.00 1,282.46 2,288.01 7040 · Payroll Services 1,066.67 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,066.67 Total 7037 · Payroll Expenses 8,931.16 1,187.52 0.00 3,030.31 4,217.83 0.00 13,945.25 0.00 0.00 13,945.25 27,094.24 7400 · Professional Services
7410 · Accounting 1,100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,100.00 Total 7400 · Professional Services 1,100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,100.00 7500 · Repair & Maintenance 2,135.00 0.00 0.00 1,200.00 1,200.00 0.00 0.00 0.00 0.00 0.00 3,335.00 7700 · Security 446.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 446.25 7750 · Supplies
7751 · Office 316.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 316.31 7750 · Supplies - Other 33.25 0.00 0.00 0.00 0.00 805.71 2,050.71 0.00 0.00 2,856.42 2,889.67 Total 7750 · Supplies 349.56 0.00 0.00 0.00 0.00 805.71 2,050.71 0.00 0.00 2,856.42 3,205.98 7930 · Telephone 359.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 359.21 8100 · Transportation 0.00 1,786.76 0.00 0.00 1,786.76 0.00 0.00 0.00 0.00 0.00 1,786.76 6700 · Travel 97.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 97.20 7900 · Utilities
7907 · Trash 1,388.61 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,388.61 7901 · Water 194.52 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 194.52 7902 · Cable 85.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 85.60 7904 · Gas & Electric 923.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 923.66 7906 · Internet Service 362.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 362.38 Total 7900 · Utilities 2,954.77 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,954.77 Total Expense 22,724.40 2,974.28 0.00 4,230.31 7,204.59 999.76 16,034.77 0.00 0.00 17,034.53 46,963.52 Net Ordinary Income -22,722.64 -1,980.28 1,000.00 3,063.66 2,083.38 10,790.61 -11,635.67 240.00 200.00 -405.06 -21,044.32 Net Income -22,722.64 -1,980.28 1,000.00 3,063.66 2,083.38 10,790.61 -11,635.67 240.00 200.00 -405.06 -21,044.32 2:12 PM Carmel Youth Center
03/22/22 Profit & Loss
Accrual Basis January through February 2022

Page 1 ends

Dec 31, 21
ASSETS
Current Assets
Checking/Savings
1001 · Checking Wells Fargo-8686 123,638.60
1002 · Checking WF-9356 (Petty Cash) 2,232.70
Total Checking/Savings 125,871.30
Other Current Assets
1300 · Snack Bar Inventory 1,006.66
Total Other Current Assets 1,006.66
Total Current Assets 126,877.96
Fixed Assets
1550 · Land and Building 343,582.00
1580 · Building improvements 419,962.26
1590 · Machinery and equipment 40,472.72
1588 · Landscape improvements 7,806.27
1599 · Accumulated Depreciation -575,515.00
1598 · Furniture and Fixtures 6,687.35
Total Fixed Assets 242,995.60
TOTAL ASSETS 369,873.56

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 · Accounts Payable 5,514.95
Total Accounts Payable 5,514.95
Credit Cards
1015 · WF Visa cc-5977 -26.00
Total Credit Cards -26.00
Total Current Liabilities 5,488.95
Total Liabilities 5,488.95
Equity
3900 · Retained Earnings -332,587.01
4000 · Net Assets
4350 · Fund Balance Acc. Depreciation -532,710.00
4100 · Unrestricted
4101 · Operating 1,044,929.62
Total 4100 · Unrestricted 1,044,929.62
4300 · Permanently restricted
4301 · Permanent endowments 75,000.00
Total 4300 · Permanently restricted 75,000.00
Total 4000 · Net Assets 587,219.62
Net Income 109,752.00
Total Equity 364,384.61
TOTAL LIABILITIES & EQUITY 369,873.56
2:12 PM Carmel Youth Center
03/22/22 Balance Sheet
Accrual Basis As of December 31, 2021

Page 1 ends

Attachment 6
Concours Fundraising-general Yearly Event After School/Drop Ins Camps Jujitsu Parents Night Out Administrative Facility Rental (Fundraising) (Fundraising) (Fundraising) Total Fundraising Grants (Programs) (Programs) (Programs) (Programs) Total Programs TOTAL Ordinary Income/Expense
Income
5000 · Earned Income
5009 · Jujutsu 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 240.00 0.00 240.00 240.00 5011 · Processing Fee Charged 0.00 0.00 0.00 0.00 0.00 0.00 0.00 986.11 2,618.60 0.00 0.00 3,604.71 3,604.71 5005 · Rental Fees 0.00 3,250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,250.00 5004 · School Year/Memberships 0.00 0.00 0.00 0.00 0.00 0.00 0.00 33,650.62 0.00 0.00 884.00 34,534.62 34,534.62 5001 · Snack Bar Sales/Hot Lunch 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.00 15.00 0.00 0.00 25.00 25.00 5008 · Camps 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 87,349.71 0.00 0.00 87,349.71 87,349.71 5000 · Earned Income - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 5000 · Earned Income 0.00 3,250.00 0.00 0.00 0.00 0.00 0.00 34,646.73 89,983.31 240.00 884.00 125,754.04 129,004.04 5100 · Grants
5130 · Restricted 0.00 0.00 0.00 0.00 0.00 0.00 42,462.50 0.00 0.00 0.00 0.00 0.00 42,462.50 5105 · Unrestricted 0.00 0.00 0.00 0.00 0.00 0.00 36,312.50 0.00 0.00 0.00 0.00 0.00 36,312.50 5100 · Grants - Other 0.00 0.00 0.00 0.00 0.00 0.00 500.00 0.00 0.00 0.00 0.00 0.00 500.00 Total 5100 · Grants 0.00 0.00 0.00 0.00 0.00 0.00 79,275.00 0.00 0.00 0.00 0.00 0.00 79,275.00 5200 · Donations
5215 · Board Member Donations 0.00 0.00 0.00 13,141.30 0.00 13,141.30 0.00 0.00 0.00 0.00 0.00 0.00 13,141.30 5201 · Unsolicited Funds 200.00 0.00 0.00 56,634.50 2,283.15 58,917.65 6,315.00 0.00 5,000.00 0.00 0.00 5,000.00 70,432.65 Total 5200 · Donations 200.00 0.00 0.00 69,775.80 2,283.15 72,058.95 6,315.00 0.00 5,000.00 0.00 0.00 5,000.00 83,573.95 5300 · Fundraiser Revenue 0.00 0.00 33,500.00 1,508.09 0.00 35,008.09 0.00 0.00 0.00 0.00 70.00 70.00 35,078.09 5600 · Refunds/Rebates 27.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 27.00 5900 · Interest Income 9.09 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9.09 Total Income 236.09 3,250.00 33,500.00 71,283.89 2,283.15 107,067.04 85,590.00 34,646.73 94,983.31 240.00 954.00 130,824.04 326,967.17 Cost of Goods Sold
50002 · Snack Bar 0.00 0.00 0.00 0.00 0.00 0.00 0.00 343.20 809.90 0.00 0.00 1,153.10 1,153.10 Total COGS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 343.20 809.90 0.00 0.00 1,153.10 1,153.10 Gross Profit 236.09 3,250.00 33,500.00 71,283.89 2,283.15 107,067.04 85,590.00 34,303.53 94,173.41 240.00 954.00 129,670.94 325,814.07 Expense
7100 · Program Exp
7104 · Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 131.07 0.00 0.00 131.07 131.07 Total 7100 · Program Exp 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 131.07 0.00 0.00 131.07 131.07 7150 · Administrative Costs
7155 · Equipment Lease 83.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 83.44 Total 7150 · Administrative Costs 83.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 83.44 7200 · Fund Raiser Expense
7201 · AT&T Event Expense 109.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 109.21 Total 7200 · Fund Raiser Expense 109.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 109.21 6100 · Advertising 2,908.45 0.00 0.00 3,218.20 0.00 3,218.20 0.00 345.00 0.00 0.00 0.00 345.00 6,471.65 6120 · Automobile Expense 0.00 0.00 229.23 0.00 0.00 229.23 0.00 0.00 0.00 0.00 0.00 0.00 229.23 6150 · Bank Charges 1,260.52 0.00 0.00 0.00 0.00 0.00 0.00 21.10 0.00 0.00 0.00 21.10 1,281.62 6180 · Board Expense 142.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 142.02 6200 · Dues & Subscriptions 10,077.74 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,077.74 6300 · Entertainment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40.00 394.22 0.00 0.00 434.22 434.22 6350 · Human Resources Costs 25.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25.00 6400 · Insurance
6410 · Workmans' Comp 6,788.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,788.00 6400 · Insurance - Other 11,883.73 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,883.73 Total 6400 · Insurance 18,671.73 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,671.73 6500 · Interest Expense 39.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 39.80 6600 · Janitorial 1,920.37 0.00 0.00 0.00 0.00 0.00 0.00 3,954.42 6,695.84 0.00 0.00 10,650.26 12,570.63 6650 · Linen Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 330.55 691.55 0.00 0.00 1,022.10 1,022.10 6710 · Meals 291.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 291.38 7037 · Payroll Expenses
7038 · Gross Wages 46,222.28 0.00 1,501.41 7,990.55 0.00 9,491.96 0.00 10,132.86 76,703.31 0.00 1,055.96 87,892.13 143,606.37 7050 · Payroll Taxes 2,848.26 0.00 166.47 784.48 0.00 950.95 0.00 870.47 7,319.73 0.00 102.38 8,292.58 12,091.79 7040 · Payroll Services 5,424.58 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,424.58 Total 7037 · Payroll Expenses 54,495.12 0.00 1,667.88 8,775.03 0.00 10,442.91 0.00 11,003.33 84,023.04 0.00 1,158.34 96,184.71 161,122.74 7300 · Postage 7.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7.38 7400 · Professional Services
7410 · Accounting 11,762.34 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,762.34 Total 7400 · Professional Services 11,762.34 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,762.34 7500 · Repair & Maintenance 16,201.69 0.00 0.00 0.00 0.00 0.00 0.00 0.00 278.00 0.00 0.00 278.00 16,479.69 7700 · Security 1,968.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,968.00 7750 · Supplies
7751 · Office 3,977.00 0.00 0.00 0.00 0.00 0.00 0.00 361.72 1,124.27 0.00 0.00 1,485.99 5,462.99 7750 · Supplies - Other 1,162.59 0.00 0.00 722.08 0.00 722.08 0.00 2,601.31 16,097.71 0.00 0.00 18,699.02 20,583.69 Total 7750 · Supplies 5,139.59 0.00 0.00 722.08 0.00 722.08 0.00 2,963.03 17,221.98 0.00 0.00 20,185.01 26,046.68 2:10 PM Carmel Youth Center
03/22/22 Profit & Loss
Accrual Basis January through December 2021

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Concours Fundraising-general Yearly Event After School/Drop Ins Camps Jujitsu Parents Night Out Administrative Facility Rental (Fundraising) (Fundraising) (Fundraising) Total Fundraising Grants (Programs) (Programs) (Programs) (Programs) Total Programs TOTAL 7800 · Taxes
7820 · Sales Taxes 211.73 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 211.73 Total 7800 · Taxes 211.73 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 211.73 7930 · Telephone 1,820.23 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,820.23 8100 · Transportation 0.00 0.00 1,577.72 0.00 0.00 1,577.72 0.00 0.00 0.00 0.00 0.00 0.00 1,577.72 7900 · Utilities
7907 · Trash 2,009.93 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,009.93 7901 · Water 2,349.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,349.90 7902 · Cable 642.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 642.90 7904 · Gas & Electric 4,346.23 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,346.23 7906 · Internet Service 2,454.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,454.64 Total 7900 · Utilities 11,803.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,803.60 Total Expense 138,939.34 0.00 3,474.83 12,715.31 0.00 16,190.14 0.00 18,657.43 109,435.70 0.00 1,158.34 129,251.47 284,380.95 Net Ordinary Income -138,703.25 3,250.00 30,025.17 58,568.58 2,283.15 90,876.90 85,590.00 15,646.10 -15,262.29 240.00 -204.34 419.47 41,433.12 Other Income/Expense
Other Income
9998 · Grant 0.00 0.00 0.00 0.00 0.00 0.00 15,000.00 0.00 0.00 0.00 0.00 0.00 15,000.00 9999 · PPP Forgiveness 53,318.88 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 53,318.88 Total Other Income 53,318.88 0.00 0.00 0.00 0.00 0.00 15,000.00 0.00 0.00 0.00 0.00 0.00 68,318.88 Net Other Income 53,318.88 0.00 0.00 0.00 0.00 0.00 15,000.00 0.00 0.00 0.00 0.00 0.00 68,318.88 Net Income -85,384.37 3,250.00 30,025.17 58,568.58 2,283.15 90,876.90 100,590.00 15,646.10 -15,262.29 240.00 -204.34 419.47 109,752.00 2:10 PM Carmel Youth Center
03/22/22 Profit & Loss
Accrual Basis January through December 2021

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AT&T Fundraising-general MC Gives After School/Drop Ins Camps Jujitsu Parents Night Out Administrative Facility Rental (Fundraising) (Fundraising) (Fundraising) Total Fundraising Grants (Programs) (Programs) (Programs) (Programs) Total Programs TOTAL Ordinary Income/Expense
Income
5000 · Earned Income
5009 · Jujutsu 0.00 0.00 0.00 25.00 0.00 25.00 0.00 0.00 0.00 515.00 0.00 515.00 540.00 5011 · Processing Fee Charged 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,330.26 0.00 0.00 0.00 1,330.26 1,330.26 5005 · Rental Fees 0.00 225.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 225.00 5004 · School Year/Memberships 0.00 0.00 0.00 50.00 0.00 50.00 0.00 21,235.70 7,424.80 0.00 495.00 29,155.50 29,205.50 5001 · Snack Bar Sales/Hot Lunch 0.00 0.00 0.00 50.00 0.00 50.00 0.00 2,086.22 0.00 0.00 0.00 2,086.22 2,136.22 Total 5000 · Earned Income 0.00 225.00 0.00 125.00 0.00 125.00 0.00 24,652.18 7,424.80 515.00 495.00 33,086.98 33,436.98 5100 · Grants
5130 · Restricted 0.00 0.00 0.00 0.00 0.00 0.00 11,000.00 0.00 0.00 0.00 0.00 0.00 11,000.00 5105 · Unrestricted 0.00 0.00 0.00 0.00 0.00 0.00 10,000.00 0.00 0.00 0.00 0.00 0.00 10,000.00 5100 · Grants - Other 0.00 0.00 0.00 0.00 0.00 0.00 4,000.00 0.00 0.00 0.00 0.00 0.00 4,000.00 Total 5100 · Grants 0.00 0.00 0.00 0.00 0.00 0.00 25,000.00 0.00 0.00 0.00 0.00 0.00 25,000.00 5200 · Donations
5215 · Board Member Donations 0.00 0.00 0.00 1,650.00 0.00 1,650.00 0.00 0.00 0.00 0.00 0.00 0.00 1,650.00 5201 · Unsolicited Funds 0.00 0.00 0.00 63,998.10 0.00 63,998.10 0.00 0.00 0.00 0.00 0.00 0.00 63,998.10 Total 5200 · Donations 0.00 0.00 0.00 65,648.10 0.00 65,648.10 0.00 0.00 0.00 0.00 0.00 0.00 65,648.10 5300 · Fundraiser Revenue 0.00 0.00 30,837.74 100.00 3,218.74 34,156.48 0.00 0.00 0.00 0.00 0.00 0.00 34,156.48 5600 · Refunds/Rebates 20.01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20.01 5900 · Interest Income 6.56 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6.56 Total Income 26.57 225.00 30,837.74 65,873.10 3,218.74 99,929.58 25,000.00 24,652.18 7,424.80 515.00 495.00 33,086.98 158,268.13 Cost of Goods Sold
50001 · Hot Lunch 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 116.46 0.00 0.00 116.46 116.46 50002 · Snack Bar 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,029.18 266.34 0.00 0.00 1,295.52 1,295.52 Total COGS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,029.18 382.80 0.00 0.00 1,411.98 1,411.98 Gross Profit 26.57 225.00 30,837.74 65,873.10 3,218.74 99,929.58 25,000.00 23,623.00 7,042.00 515.00 495.00 31,675.00 156,856.15 Expense
6100 · Advertising 2,028.57 0.00 0.00 684.32 0.00 684.32 0.00 192.90 0.00 0.00 0.00 192.90 2,905.79 6120 · Automobile Expense 369.23 0.00 0.00 12.99 0.00 12.99 0.00 0.00 0.00 0.00 0.00 0.00 382.22 6150 · Bank Charges 2,742.86 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,742.86 6200 · Dues & Subscriptions 3,694.48 0.00 0.00 0.00 0.00 0.00 0.00 595.48 0.00 0.00 0.00 595.48 4,289.96 6300 · Entertainment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 73.90 0.00 0.00 0.00 73.90 73.90 6310 · Equipment Rental 0.00 0.00 0.00 588.66 0.00 588.66 0.00 0.00 0.00 0.00 0.00 0.00 588.66 6350 · Human Resources Costs 503.83 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 503.83 6400 · Insurance
6410 · Workmans' Comp 6,538.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,538.00 6400 · Insurance - Other 20,167.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,167.70 Total 6400 · Insurance 26,705.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 26,705.70 6500 · Interest Expense 19.85 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19.85 6600 · Janitorial 8,975.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,975.70 6650 · Linen Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,275.63 0.00 0.00 0.00 1,275.63 1,275.63 6710 · Meals 860.51 0.00 0.00 0.00 0.00 0.00 0.00 290.15 0.00 0.00 177.65 467.80 1,328.31 7037 · Payroll Expenses
7038 · Gross Wages 59,803.07 0.00 0.00 2,088.16 0.00 2,088.16 0.00 29,558.09 5,853.70 0.00 512.86 35,924.65 97,815.88 7050 · Payroll Taxes 4,330.11 0.00 0.00 214.63 0.00 214.63 0.00 2,819.48 596.35 0.00 58.08 3,473.91 8,018.65 7040 · Payroll Services 5,313.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,313.79 Total 7037 · Payroll Expenses 69,446.97 0.00 0.00 2,302.79 0.00 2,302.79 0.00 32,377.57 6,450.05 0.00 570.94 39,398.56 111,148.32 7300 · Postage 0.00 0.00 0.00 0.00 0.00 0.00 0.00 115.00 0.00 0.00 0.00 115.00 115.00 7400 · Professional Services
7410 · Accounting 8,662.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,662.50 Total 7400 · Professional Services 8,662.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,662.50 7500 · Repair & Maintenance
7502 · Facility 2,930.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,930.00 7500 · Repair & Maintenance - Other 1,038.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,038.15 Total 7500 · Repair & Maintenance 3,968.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,968.15 7700 · Security 1,795.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,795.31 7750 · Supplies
7751 · Office 207.80 0.00 0.00 0.00 0.00 0.00 0.00 1,216.85 0.00 0.00 0.00 1,216.85 1,424.65 7750 · Supplies - Other 338.47 0.00 31.62 370.16 0.00 401.78 0.00 1,835.74 3,852.61 180.00 109.56 5,977.91 6,718.16 Total 7750 · Supplies 546.27 0.00 31.62 370.16 0.00 401.78 0.00 3,052.59 3,852.61 180.00 109.56 7,194.76 8,142.81 7800 · Taxes
7820 · Sales Taxes 153.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 153.00 7800 · Taxes - Other -96.98 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -96.98 Total 7800 · Taxes 56.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 56.02 7930 · Telephone 4,548.76 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,548.76 8100 · Transportation 0.00 0.00 4,892.24 0.00 0.00 4,892.24 0.00 0.00 0.00 0.00 0.00 0.00 4,892.24 6700 · Travel 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30.00 0.00 0.00 0.00 30.00 30.00 7900 · Utilities
7907 · Trash 1,923.87 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,923.87 7901 · Water 1,336.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,336.45 7902 · Cable 444.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 444.92 2:10 PM Carmel Youth Center
03/22/22 Profit & Loss
Accrual Basis January through December 2020

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Dec 31, 20
ASSETS
Current Assets
Checking/Savings
1001 · Checking Wells Fargo-8686 58,448.10
1002 · Checking WF-9356 (Petty Cash) 570.18
1020 · BAC Community Bank 13,467.82
Total Checking/Savings 72,486.10
Other Current Assets
1300 · Snack Bar Inventory 1,006.66
Total Other Current Assets 1,006.66
Total Current Assets 73,492.76
Fixed Assets
1550 · Land and Building 343,582.00
1580 · Building improvements 415,287.76
1590 · Machinery and equipment 40,472.72
1588 · Landscape improvements 7,806.27
1599 · Accumulated Depreciation -575,515.00
1598 · Furniture and Fixtures 4,617.10
Total Fixed Assets 236,250.85
TOTAL ASSETS 309,743.61

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 · Accounts Payable 550.00
Total Accounts Payable 550.00
Credit Cards
1015 · WF Visa cc-5977 -26.00
Total Credit Cards -26.00
Total Current Liabilities 524.00
Long Term Liabilities
2200 · SBA Stimulus 10,000.00
2210 · PPP Loan 44,587.00
Total Long Term Liabilities 54,587.00
Total Liabilities 55,111.00
Equity
3900 · Retained Earnings -285,957.76
4000 · Net Assets
4350 · Fund Balance Acc. Depreciation -532,710.00
4100 · Unrestricted
4101 · Operating 1,044,929.62
Total 4100 · Unrestricted 1,044,929.62
4300 · Permanently restricted
4301 · Permanent endowments 75,000.00
Total 4300 · Permanently restricted 75,000.00
Total 4000 · Net Assets 587,219.62
Net Income -46,629.25
Total Equity 254,632.61
2:12 PM Carmel Youth Center
03/22/22 Balance Sheet
Accrual Basis As of December 31, 2020

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Attachment 6
Dec 31, 20
TOTAL LIABILITIES & EQUITY 309,743.61
2:12 PM Carmel Youth Center
03/22/22 Balance Sheet
Accrual Basis As of December 31, 2020

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Attachment 6
Organization Information
Name of Applicant Organization:Community Human Services Name and Position/Title of staff applying on behalf of the Organization:Robin McCrae, Chief Executive Officer Organization Mailing Address:P.O. Box 3076, Monterey, CA 93942-3076 Telephone Number:831-658-3811
Email:[email protected]
Geographic Area(s) the Organization serves:Monterey County Age groups served by the Organization:0-12, 13-17, 18-24, 25-34, 35-44, 45-54, 55-64, 65 and over Number of Carmel-by-the-Sea (93921) residents the Organization serves:15 in FY2020-21; 5 in FY2021-22 (thru Jan '21)
Is this Organization incorporated as a Nonprofit Organization?:Yes Is this Organization a Carmel school?:No
Project/Program Details
Project/Program Name:Casa de Noche Buena
Amount requested (up to $3,000):$3,000
Please provide a description of the Project, Program, or Service that the City of Carmel-by-the-Sea grant funding will be used to support.Grant funding will be used for general operating support at Casa de Noche Buena, the Monterey Peninsula's only emergency homeless shelter for single women and families with children located in Seaside. Casa de Noche Buena (CDNB) provides a maximum of 35 shelter beds, depending on the sizes of the families and ages of the children. Supportive services include intensive case management, housing navigation, linkages to income, employment and education, assessment and referral to health, mental health and substance abuse services, and information and referral to other community services. Our services are evidence-based (Motivational Interviewing, e.g.), trauma-informed (Seeking Safety, e.g.) and client-centered.

Length of stay varies from 90 to 180 days depending on individual/ family need.

Please provide the project, program, or service objectives that the City of Carmel-by-the-Sea grant funding will be used to support.The overarching goal at CDNB is to provide our guests safe shelter and supportive Attachment 7
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10 services that lead to their securing permanent housing and economic stability. Our objectives are:

1. Provide shelter to 75 individuals per year

2. Provide 5,000 bed nights

3. Provide 16,000 meals

4. 100% will participate in case management/housing navigation

5. 60% will exit to permanent housing

6. 10% will exit to transitional housing
Please describe the specific benefit to the Carme-by-the-Sea community that your project, program, or service will provide, including the target population and number of community members that will be served.

CDNB provides shelter opportunities to eligible women and families in Monterey County, including residents of Carmel-by-the-Sea. It benefits peninsula communities by providing homeless women and families with safe exits off city streets and eventually into permanent. This has a positive impact on law enforcement, public maintenance, public works, tourism, hospitality, business and schools. Target population is single women and families with children. We intend to serve 75 individuals per year. Last year was our first year in operation. We opened January 19, 2021. From that date to December 31, 2021, we served 61 individuals and provided 5,460 bed nights and 16,416 meals. Sixty-eight percent exited to permanent housing.

Please describe how your organization would use the funding awarded, including equipment or services that would be purchased and why.Funding would be used for general operating support of the shelter. General operating includes staff salaries and benefits, utilities, maintenance and repairs, vehicle maintenance and fuel, food, supplies, etc.

Attachment 7
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10 - The awarding of City Council Discretionary Funds Grant Program funding does not constitute an automatic annual allocation.
- City Council Discretionary Funds Grant Program funding, if allocated, will be for the sole use as reflected in this application form.
- As a condition of receiving funds, an agreement with the City of Carmel-by-the-Sea in a form and with content provided by the City, will be signed and executed by a duly authorized representative of the applicant organization. - All funds awarded must be spent by the end of the fiscal year (June 30). - The recipient shall provide a full accounting with documentation on the use of awarded funds within 30 days after the end of the Project/Program/Service or by June 30 of the fiscal year in which funds were awarded. - The recipient shall return to the City any funds not spent or documented per the signed agreement. - The City reserves the right to conduct an audit and/or require additional backup information to substantiate how funds received from the City were expended. Failure to provide proper documentation may jeopardize future funding.

I certify on behalf of the above named nonprofit applicant organization that I have read, understand and agree that the aforesaid information is accurate, factual, and current.

Name and Title of staff applying on behalf of the Organization:Robin McCrae Organization name:Community Human Services
Date:03/31/2022
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Organization Information
Name of Applicant Organization:Food Bank for Monterey County Name and Position/Title of staff applying on behalf of the Organization:Melissa Kendrick, Executive Director Organization Mailing Address:353 West Rossi Street, Salinas, CA 93907 Telephone Number:831-758-1523
Email:[email protected]
Geographic Area(s) the Organization serves:Monterey County Age groups served by the Organization:0-12, 13-17, 18-24, 25-34, 35-44, 45-54, 55-64, 65 and over Number of Carmel-by-the-Sea (93921) residents the Organization serves:400 households per month Is this Organization incorporated as a Nonprofit Organization?:Yes Is this Organization a Carmel school?:No
Project/Program Details
Project/Program Name:Emergency Supplemental Food Assistance Amount requested (up to $3,000):3000
Please provide a description of the Project, Program, or Service that the City of Carmel-by-the-Sea grant funding will be used to support.Funds will be used to provide fresh produce, eggs, dairy, lean proteins and other nutritious foods to City of Carmel residents in need at our weekly direct distribution site that takes place at St.

Philip’s Lutheran Church on the 1st and 3rd Fridays of every month and serves City residents of all ages.

Please provide the project, program, or service objectives that the City of Carmel-by-the-Sea grant funding will be used to support.Emergency food assistance is a vital service proven to “benefit the City’s community and enhance the well-being of its citizens.” In addition to our twice-monthly direct distribution sites, we also stock the emergency pantries of Carmel area nonprofits such as Pacific Meadows Retirement Community and Our Lady of Mount Carmel, who serve struggling residents. We also continue to maintain senior-only sites in Carmel Valley and Cachagua that City of Carmel seniors are welcome to attend.

Please describe the specific benefit to the Carme-by-the-Sea community that your project, program, or Attachment 8
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9 service will provide, including the target population and number of community members that will be served.

As our county’s slow economic recovery continues to leave our most vulnerable residents even further behind, our healthful foods will help City of Carmel seniors, veterans, families, persons with disabilities, children, and other vulnerable residents to adhere to medically required diets, manage chronic illnesses such as Type 2 diabetes and hypertension, and maintain health. Last year, we provided over 170,000 pounds of food, or 42,000 meals to Carmel residents in need
Please describe how your organization would use the funding awarded, including equipment or services that would be purchased and why.Funds would be used to provide nutritious food, including fresh produce, dairy, eggs, proteins, and healthful staple items, to City of Carmel residents who cannot afford to nourish themselves. Our rents, already among the nation’s highest, continue to rise, and inflation has caused the prices of gas, food, and other basics to rise. The healthiest foods, already prohibitively expensive for working families and seniors on fixed incomes, are put even further out of the reach of those who need them most.

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9 - All funds awarded must be spent by the end of the fiscal year (June 30). - The recipient shall provide a full accounting with documentation on the use of awarded funds within 30 days after the end of the Project/Program/Service or by June 30 of the fiscal year in which funds were awarded. - The recipient shall return to the City any funds not spent or documented per the signed agreement. - The City reserves the right to conduct an audit and/or require additional backup information to substantiate how funds received from the City were expended. Failure to provide proper documentation may jeopardize future funding.

I certify on behalf of the above named nonprofit applicant organization that I have read, understand and agree that the aforesaid information is accurate, factual, and current.

Name and Title of staff applying on behalf of the Organization:Melissa Kendrick, Executive Director Organization name:Food Bank for Monterey County
Date:03/30/2022
Attachment 8

INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY

DISTRICT DIRECTOR
2 CUPANIA CIRCLE
MONTEREY PARK, CA 91755-7406
Date:

FEB 20 1936

FOOD BANK FOR MONTEREY COUNTY
815 W MARKET ST STE 5
SALINAS, CA 93901
Employer. Identification Number:
77-0270228
Case Number:
956039020
Contact Person:

TYRONE THOMAS
Contact Telephone Number:
(213) 894-2289
Our Letter Dated:

April 1991
Addendum Applies:

No
Dear Applicant:

This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period.

Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect. Based on the information you subm:Ltted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a)(1) and 170(b)(1)(A)(vi).

Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 50^? a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a)(1) organization.

If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter.

Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records.

If you have any questions, please contact the person whose name and telephone number are shown above.

Sincerely yours,
Richard R. Orosco
District Director
Letter 1050 (DO/CG)
Attachment 8

FBMC BUDGET FOR GRANT FUNDS REQUESTED FROM CITY-OF-CARMEL-BY-THE-SEA CITY COUNCIL

DISCRETIONARY GRANT FUNDS
Amount Requested from City
Council Discretionary Funds
Food (fresh produce, eggs, dairy,
lean proteins, basic nourishing
staple items) for our City of
Carmel-by-the-Sea direct
distribution site
$3000
Attachment 8
Attachment 8
Attachment 8
Attachment 8
Attachment 8
Attachment 8
Organization Information
Name of Applicant Organization:Monterey Peninsula Ballet Theatre Name and Position/Title of staff applying on behalf of the Organization:Tia Brown Rosenblum, Artistic Director Organization Mailing Address:225 The Crossroads Blvd, #253, Carmel, CA 93923 Telephone Number:(831) 233-2513
Email:[email protected]
Geographic Area(s) the Organization serves:Carmel, Pacific Grove, Monterey, Salinas Age groups served by the Organization:0-12, 13-17
Number of Carmel-by-the-Sea (93921) residents the Organization serves:3,000 Is this Organization incorporated as a Nonprofit Organization?:Yes Is this Organization a Carmel school?:No
Project/Program Details
Project/Program Name:Arts Outreach for Local Youth
Amount requested (up to $3,000):3,000
Please provide a description of the Project, Program, or Service that the City of Carmel-by-the-Sea grant funding will be used to support.MPBT is committed to giving back to communities we serve. Our Mission is to foster the passion and development of local youth through the performing arts, where talents and life skills may grow in an inspiring and nurturing environment. We provide financial aid assistance to youth of various socio-economic status and to support the expenses incurred for the Outreach Program giving over 700 children from underrepresented communities in Monterey County the opportunity to watch and partake in the annual Nutcracker performance.

Please provide the project, program, or service objectives that the City of Carmel-by-the-Sea grant funding will be used to support.Monterey Peninsula Ballet Theatre (MPBT) works hard to fulfill its mission: reaching out to students and giving them the rare opportunity to perform in a professional environment, allowing them to learn about theatre production by assisting experts with props and costumes. MPBT seeks to provide dance education and financial aid assistance to youth of various socio-economic status, while teaching different genres of dance to Attachment 9
03/30/2022 03:31:37
8 enhance arts appreciation, establish teamwork fundamentals, and build a dynamic, healthy community vision.

MPBT caters to all local youth in dance, theater, and the arts through teaching, conducting outreach, and performing. MPBT dancers have had the wonderful opportunity to perform for Cottages of Carmel, Carmel Hills Care Facility, Del Mesa Carmel, Carmel Rotary, Robert Downs Elementary School, Carmelo School, Forest Grove Elementary School, Greenfield / Gonzales, and North County Elementary & Middle Schools. MPBT is committed to serving children from all socioeconomic backgrounds and performing throughout the Central Coast provides performing opportunities and possibilities for students in underserved households.

Please describe how your organization would use the funding awarded, including equipment or services that would be purchased and why.100% of awarded funds will be used to support the direct expenses incurred for the Outreach Program giving over 700 children, from underrepresented communities in Monterey County the Opportunity to watch a free Nutcracker performance.

Certification and Signature
The Applicant Organization acknowledges and agrees to the following:
- That it is subject to all City Council Discretionary Funds Grant Program requirements, including submittal deadlines and payment disbursements.
- That it will not spend City Council Discretionary Funds Grant Program funds on ineligible activities/services as outlined in City Council Policy C16- : City Council Discretionary Funds Grant Program. - The awarding of City Council Discretionary Funds Grant Program funding does not constitute an automatic annual allocation.
- City Council Discretionary Funds Grant Program funding, if allocated, will be for the sole use as reflected in this Attachment 9
03/30/2022 03:31:37
8 application form.
- As a condition of receiving funds, an agreement with the City of Carmel-by-the-Sea in a form and with content provided by the City, will be signed and executed by a duly authorized representative of the applicant organization. - All funds awarded must be spent by the end of the fiscal year (June 30). - The recipient shall provide a full accounting with documentation on the use of awarded funds within 30 days after the end of the Project/Program/Service or by June 30 of the fiscal year in which funds were awarded. - The recipient shall return to the City any funds not spent or documented per the signed agreement. - The City reserves the right to conduct an audit and/or require additional backup information to substantiate how funds received from the City were expended. Failure to provide proper documentation may jeopardize future funding.

I certify on behalf of the above named nonprofit applicant organization that I have read, understand and agree that the aforesaid information is accurate, factual, and current.

Name and Title of staff applying on behalf of the Organization:Aungela Fairbanks, Board Member Organization name:Monterey Peninsula Ballet Theatre
Date:03/29/2022
Attachment 9
Attachment 9
Attachment 9
Total Funding Request: 3,000.00
Project Name: MPBT Arts Outreach
Expenses
Scholarships for Nutcracker Participation Fees
Nutcracker Participation Fees 3,000.00
Nutcracker Free Performance at Sunset Center
Advertising & Marketing 250.00
Contractors 2,500.00
Costumes 1,000.00
Total Expenses 6,750.00
Income
Individual Donors 2,600.00
Foundations: City Council Discretionary Program 3,000.00 Foundations: Yellow Brick Road Foundation 1,000.00
Total Revenue 6,600.00
Total Project Shortfall (150.00)
Monterey Peninsula Ballet Theatre
Arts Outreach for Local Youth Program Budget
2021-2022
Attachment 9
Monterey Peninsula Ballet Theatre, Corp
Budget Overview: FY2022 Budget - FY22 P&L
May 2021 - April 2022
Tuesday, April 20, 2021 01:20 PM GMT-07:00 1/2
TOTAL
Income
3000 Individual Donations 6,000.00
3005 Corporate Donations 1,200.00
3010 Grants 6,000.00
3070 Advertising Revenue 7,500.00
3100 Special Events Income
3110 Event Auction Items 25,000.00
3125 Event Revenue 15,000.00
3130 Benefit Drawing Tickets 1,500.00
Total 3100 Special Events Income 41,500.00
3200 Fees
3200.1 Nutcracker Tickets 25,000.00
3200.2 Audition Fees 4,000.00
3200.3 Participation Fees 40,000.00
Total 3200 Fees 69,000.00
3500 Sales of Product Income
3500.1 Sweatshirt Sales 1,500.00
3500.5 Misc Merch. Sales 7,600.00
Total 3500 Sales of Product Income 9,100.00
Total Income $140,300.00
Cost of Goods Sold
5000 Cost of Goods Sold 5,000.00
Total Cost of Goods Sold $5,000.00
GROSS PROFIT $135,300.00
Expenses
6000 Cost of Labor
6005 Artistic Director 20,000.00
6010 Instructors 5,000.00
6020 Admin and Operations payroll 2,400.00
6100 Payroll Tax Expense 2,500.00
6150 Payroll Processing Fees 768.00
Total 6000 Cost of Labor 30,668.00
7000 Advertising & Marketing 11,000.00
7020 Bank Charges & Fees 240.00
7040 Contractors 16,000.00
7042 Costumes 8,000.00
7047 Fees & Licenses 90.00
7050 Special Events Expenses
7050.1 Gala Venue / Catering 8,000.00
7050.2 Other Gala Expenses 7,000.00
7050.3 Other special events expenses 7,000.00
Total 7050 Special Events Expenses 22,000.00
Attachment 9
Monterey Peninsula Ballet Theatre, Corp
Budget Overview: FY2022 Budget - FY22 P&L
May 2021 - April 2022
Tuesday, April 20, 2021 01:20 PM GMT-07:00 2/2
TOTAL
7060 Insurance
7060.1 D &O Insurance 595.00
7060.2 General Liability Ins 912.00
7060.3 Worker's Comp Ins 1,000.00
Total 7060 Insurance 2,507.00
7070 Job Supplies 2,000.00
7085 Office Supplies 200.00
7090 Postage 70.00
7092 Printing & Copying 3,000.00
7093 Props 7,500.00
7095 Rent & Lease 10,512.00
7110 Software/IT 720.00
7120 Travel 2,000.00
Total Expenses $116,507.00
NET OPERATING INCOME $18,793.00
NET INCOME $18,793.00
Attachment 9
Monterey Peninsula Ballet Theatre, Corp
Profit and Loss
May 1, 2021 - March 28, 2022
Accrual Basis Monday, March 28, 2022 12:27 PM GMT-07:00 1/2 TOTAL
Income
3000 Individual Donations 9,455.00
3005 Corporate Donations 6,237.69
3010 Grants 8,500.00
3070 Advertising Revenue 6,990.00
3100 Special Events Income
3110 Event Auction Items 12,987.00
3130 Benefit Drawing Tickets 1,025.00
Total 3100 Special Events Income 14,012.00
3200 Fees 150.00
3200.1 Nutcracker Tickets 34,911.36
3200.2 Audition Fees 2,635.00
3200.3 Participation Fees 39,500.75
Total 3200 Fees 77,197.11
3300 Costume Rental 525.00
3500 Sales of Product Income
3500.5 Misc Merch. Sales 6,676.00
Total 3500 Sales of Product Income 6,676.00
Total Income $129,592.80
Cost of Goods Sold
5000 Cost of Goods Sold 9,527.75
Total Cost of Goods Sold $9,527.75
GROSS PROFIT $120,065.05
Expenses
6000 Cost of Labor
6010 Instructors 3,621.58
6100 Payroll Tax Expense 415.25
6150 Payroll Processing Fees 1,612.63
Total 6000 Cost of Labor 5,649.46
7000 Advertising & Marketing 5,835.18
7020 Bank Charges & Fees 1,037.41
7040 Contractors 9,835.00
7042 Costumes 7,497.27
7047 Fees & Licenses 1,740.00
7050 Special Events Expenses
7050.3 Other special events expenses 3,536.00
Total 7050 Special Events Expenses 3,536.00
Attachment 9
Monterey Peninsula Ballet Theatre, Corp
Profit and Loss
May 1, 2021 - March 28, 2022
Accrual Basis Monday, March 28, 2022 12:27 PM GMT-07:00 2/2 TOTAL
7060 Insurance
7060.1 D &O Insurance 595.00
7060.2 General Liability Ins 912.00
7060.3 Worker's Comp Ins 2,202.37
Total 7060 Insurance 3,709.37
7070 Job Supplies 1,377.91
7075 Professional Services 2,960.00
7075.3 Website 83.88
7080 Meals & Entertainment 179.26
7083 Merchandise Purchase 1,516.69
7092 Printing & Copying 297.52
7093 Props 12,146.63
7095 Rent & Lease 14,600.29
7120 Travel 4,718.02
7130 Utilities 140.50
Total Expenses $76,860.39
NET OPERATING INCOME $43,204.66
NET INCOME $43,204.66
Attachment 9
Monterey Peninsula Ballet Theatre, Corp
Balance Sheet
As of March 28, 2022
Accrual Basis Monday, March 28, 2022 12:23 PM GMT-07:00 1/1 TOTAL
ASSETS
Current Assets
Bank Accounts
1000 BUSINESS CHECKING (8782) 180,492.24
Total Bank Accounts $180,492.24
Accounts Receivable
1100 Accounts Receivable (A/R) 0.00
Total Accounts Receivable $0.00
Other Current Assets
1300 Uncategorized Asset 0.00
Total Other Current Assets $0.00
Total Current Assets $180,492.24
Other Assets
Prepaid Expenses 0.00
Total Other Assets $0.00
TOTAL ASSETS $180,492.24

LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable (A/P) 0.00
Total Accounts Payable $0.00
Other Current Liabilities
1350 Sales Tax Payable 546.51
Total Other Current Liabilities $546.51
Total Current Liabilities $546.51
Total Liabilities $546.51
Equity
2050 Retained Earnings 136,741.07
Net Income 43,204.66
Total Equity $179,945.73
TOTAL LIABILITIES AND EQUITY $180,492.24
Attachment 9
Monterey Peninsula Ballet Theatre, Corp
Profit and Loss
May 2020 - April 2021
Accrual Basis Tuesday, March 29, 2022 11:29 AM GMT-07:00 1/1 TOTAL
Income
3000 Individual Donations 675.00
3005 Corporate Donations 1,469.32
3010 Grants 2,500.00
3070 Advertising Revenue 250.00
3100 Special Events Income
3125 Event Revenue 8,319.27
Total 3100 Special Events Income 8,319.27
3200 Fees
3200.3 Participation Fees 6,589.35
Total 3200 Fees 6,589.35
3500 Sales of Product Income
3500.5 Misc Merch. Sales 32.38
Total 3500 Sales of Product Income 32.38
Total Income $19,835.32
GROSS PROFIT $19,835.32
Expenses
6000 Cost of Labor
6010 Instructors 1,879.16
6100 Payroll Tax Expense 206.07
6150 Payroll Processing Fees 1,242.27
Total 6000 Cost of Labor 3,327.50
7000 Advertising & Marketing 403.00
7020 Bank Charges & Fees 2.78
7040 Contractors 3,200.00
7042 Costumes 656.51
7047 Fees & Licenses 305.75
7050 Special Events Expenses
7050.3 Other special events expenses 1,064.79
Total 7050 Special Events Expenses 1,064.79
7060 Insurance
7060.1 D &O Insurance 595.00
7060.2 General Liability Ins 912.00
7060.3 Worker's Comp Ins 256.62
Total 7060 Insurance 1,763.62
7070 Job Supplies 162.12
7075 Professional Services
7075.1 Accounting Services 985.00
Total 7075 Professional Services 985.00
7075.3 Website 957.50
7085 Office Supplies 898.00
7094 Refunds 4,000.00
7095 Rent & Lease 13,480.00
7108 Sales Tax 1,322.02
7130 Utilities 102.68
Total Expenses $32,631.27
NET OPERATING INCOME $ -12,795.95
NET INCOME $ -12,795.95
Attachment 9
Monterey Peninsula Ballet Theatre, Corp
Balance Sheet
As of April 30, 2021
Accrual Basis Tuesday, March 29, 2022 11:27 AM GMT-07:00 1/1 TOTAL
ASSETS
Current Assets
Bank Accounts
1000 BUSINESS CHECKING (8782) 136,741.07
Total Bank Accounts $136,741.07
Other Current Assets
1300 Uncategorized Asset 0.00
Total Other Current Assets $0.00
Total Current Assets $136,741.07
Other Assets
Prepaid Expenses 0.00
Total Other Assets $0.00
TOTAL ASSETS $136,741.07

Is this Organization incorporated as a Nonprofit Organization?:Yes Is this Organization a Carmel school?:No
Project/Program Details
Project/Program Name:School of Dramatic Arts (SoDA)
Amount requested (up to $3,000):3000
Please provide a description of the Project, Program, or Service that the City of Carmel-by-the-Sea grant funding will be used to support.The City Council Discretionary Grant will support PacRep’s School of Dramatic Arts (SoDA), which has programs for Monterey County youth, offering low-cost, after school classes, summer camps and the Saturday Academy. It is generally accepted by educators and others that the arts are a powerful vehicle for reaching, motivating and teaching a student. Without the arts to shape imaginations, young people become culturally deprived as they mature into adulthood. SoDA students are able to shape their imaginations, explore new techniques, think “critically” in new ways that expand their interest in learning as well as develop verbal skills, self-esteem, teamwork, confidence and self-motivation. The more students live up to the expectations of the SoDA program, the more empowered they become. Helping students grow in the arts is one of the best investments that can be made in the future citizens of our community.

Attachment 10
04/01/2022 19:40:23
11 Please provide the project, program, or service objectives that the City of Carmel-by-the-Sea grant funding will be used to support.After record-setting enrollment for our 2021 SoDA Summer Camps, PacRep offered a full roster of 2021 Fall Semester classes, and is currently underway with 2022 Spring Semester’s Classes, including our premiere education program, the Saturday Academy (1st-12th grades), featuring a curriculum that advances, year-by-year, with each class grade. Our Saturday Academy has become a much sought-after educational opportunity. In addition, SoDA provides special topic classes each semester, such as Fairytale Theatre, Broadway Musical Theatre, Beginner/Intermediate Tap and Vocal Techniques. SoDA Summer Camp sessions are generally 2-4 hours each day for 1-2 weeks, during the months of June, July and August, while school-year SoDA sessions are generally 2-4 hours each week for 12 weeks, with our current semester scheduled through April. Tuition scholarships are offered, and while based upon a student’s need, no student is ever denied participation. Under the SoDA banner, our Tix4Kids program invites young clients from over fifty youth-serving organizations and schools to attend a PacRep productions at no cost. Tickets are made available to all appropriate productions.

SoDA Classes, Camps and SoDAonStage productions include children and young people throughout Monterey County, with the majority of the participants residing on the Monterey Peninsula. SoDA activities are available to any child who has the time, interest and discipline to participate. Based upon a 5-year average, we anticipate that 130-150 unduplicated students will participate in SoDA classes and summer camps over the next 12 months. In addition to actual enrollment numbers, we continue to conduct surveys of SoDA participants and their parents, and we learn about how students have progressed in the SoDA programs. We look to see if students are improving their communication skills, their ability to work as a member of a team and if SoDA has made a difference in their traditional schoolwork as well as their attitude.

Through our Tix4Kids program, an average over a 3-year period shows 360 children and young people experienced seeing a SoDAonStage show. Even with only two eligible productions in 2021, we welcomed over 300 students to our audiences. We anticipate similar results again in 2022. However, we have increased the number of organizations and schools who have been invited to participate so we may see a significant increase in the number of participants. A two-year average shows that over 100 adult chaperones have attended along with the students.

Please describe how your organization would use the funding awarded, including equipment or services that would be purchased and why.Funding would be used to purchase items required during the ongoing pandemic, include hand sanitizer, fans, HEPA filters, masks and other required PPE. Also, the spaces where SoDA classes are conducted receive professional deep-cleaning services, and grant funding subsidizes that. In addition, funding would support expanded marketing efforts during this crucial time, as the community starts to return to a sense of normalcy and begins to look to re-engage our young people in peer-to-peer in-person activities.

Attachment 10
04/01/2022 19:40:23
11 - The Organization's past two year's financial statements - including the current year - with balance sheets, sources of revenue, profit/loss statements and indicating the percentage of revenue that is used for administration, salaries and program costs.

Certification and Signature
The Applicant Organization acknowledges and agrees to the following:
- That it is subject to all City Council Discretionary Funds Grant Program requirements, including submittal deadlines and payment disbursements.
- That it will not spend City Council Discretionary Funds Grant Program funds on ineligible activities/services as outlined in City Council Policy C16- : City Council Discretionary Funds Grant Program. - The awarding of City Council Discretionary Funds Grant Program funding does not constitute an automatic annual allocation.
- City Council Discretionary Funds Grant Program funding, if allocated, will be for the sole use as reflected in this application form.
- As a condition of receiving funds, an agreement with the City of Carmel-by-the-Sea in a form and with content provided by the City, will be signed and executed by a duly authorized representative of the applicant organization. - All funds awarded must be spent by the end of the fiscal year (June 30). - The recipient shall provide a full accounting with documentation on the use of awarded funds within 30 days after the end of the Project/Program/Service or by June 30 of the fiscal year in which funds were awarded. - The recipient shall return to the City any funds not spent or documented per the signed agreement. - The City reserves the right to conduct an audit and/or require additional backup information to substantiate how funds received from the City were expended. Failure to provide proper documentation may jeopardize future funding.

I certify on behalf of the above named nonprofit applicant organization that I have read, understand and agree that the aforesaid information is accurate, factual, and current.

Name and Title of staff applying on behalf of the Organization:John Newkirk, Development & Marketing Executive
Organization name:Pacific Repertory Theatre
Date:04/01/2022
Attachment 10
Attachment 10
Attachment 10
2022 SoDA Budget
Organization Name: Pacific Repertory Theatre
INCOME Attributable to SoDA-related Activities
Ticket Sales
Season Flex Pass $20,700
Single Tickets $198,450
Group Sales $7,500
Svc Chgs. $17,573
Education Revenue $244,223
Comm. College Students $8,100
SoDA Tuition $55,000
Related Sales $63,100
Concessions $17,500
Contributed Income $17,500
Individual Donations $10,000
SoDA Underwriters $25,000
Service Clubs $4,500
Soda Indv/Family Fdn $1,500
Ransom Fdn $20,000
Harden Fdn $15,000
Barnet Segal Trust $10,000
Other Foundations $4,500
$90,500
TOTAL INCOME $415,323
EXPENSES Attributable to SoDA-related Activities
Administration Salaries & Contracts
Technical Director $23,000
Executive Director $37,000
Promotional Director $8,400
Business Manager $27,500
Marketing Manager $19,732
Box Office Manager $13,958
Development Asst. $2,500
Production Salaries $132,090
Company Manager $13,250
Master Carpenter $8,700
SoDA Salaries $21,950
Faculty $29,000
Administrator $7,500
Seasonal Directors & Designers $36,500
Directors & Choreographers $9,000
Costume Designers $5,000
Lighting Designers $4,000
Sound Designers $1,000
$19,000
Attachment 10
Seasonal Actors & Musicians
Artistic Equity Company $4,500
Artistic Non Equity Company $11,500
Co. Per Diem/ Travel $2,900
MPC Registration $1,875
$20,775
Seasonal Production Personnel Stage Managers $3,800
House Managers $4,800
Carpenters/Scenic Artists $9,100
Electricians $7,650
Booth Operators/Stage Crew $4,000
Sound & Track Operators $1,500
$30,850
Personnel Costs Payroll Taxes $24,750
Workers' Compensation $14,550
Staff Health Insurance $8,300
Staff Life Insurance $1,500
Equity Health Insurance $1,670
Equity Pension $360
$51,130
Administration Expenses Telephone $4,000
Postage $1,000
Office Supplies $350
Auto Expense $500
$5,850
Facilities Costs SoDA Classes at Forest Theater $3,500
Golden Bough Utilities $4,200
Golden Bough Janitorial $1,800
$9,500
MarketingPrint Advertising $4,100
Television Advertising $2,500
Concessions $9,000
Ticketing Services $6,200
$21,800
Production Costs Materials $12,000
Equipment Rentals $19,473
Properties $1,500
Lighting $1,500
Sound $1,000
Costumes/Make Up Supplies $2,000
Costume Cleaning $500
Royalties $16,405
Miscellaneous $3,500
Rentals $8,000
$65,878
TOTAL EXPENSE $415,323
TOTAL INCOME $415,323
TOTAL PROFIT/LOSS $0
Attachment 10
Attachment 10
Attachment 10
Attachment 10
Attachment 10
Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
Jan - Mar 22 Budget
Ordinary Income/Expense
Income
4000 · EARNED INCOME
4001 · TICKETING REVENUE
4010 · Season Subscriptions 1,325.00
4020 · Single Tickets 1,420.00
4030 · Group Sales/Buy the House 1,056.00
4040 · Opening/Closing Galas
4050 · Service Charges 284.00
Total 4001 · TICKETING REVENUE 4,085.00
4060 · EDUCATION
4061 · Community College Students 2,677.50
4301 · SoDA Tuition - Lower Schools 5,003.00 9,636.35
Total 4060 · EDUCATION 7,680.50 9,636.35
4070 · RELATED SALES
4071 · Concession Revenue
4120 · Program Ad Sales - Gross
Total 4070 · RELATED SALES
4200 · RENTAL INCOME
4201-FT · Forest Theater rental Income 500.00
4250 · Rents/Housing 6,928.61 6,500.00
4201 · Rents - Theatre
4202 · Rents - Equipment
4203 · Rents - Costumes
Total 4200 · RENTAL INCOME 7,428.61 6,500.00
4400 · CONTRACT SERVICES
4401 · Contract Services Income 5,000.00
4402 · Contract Services Expense (699.80)
Total 4400 · CONTRACT SERVICES (699.80) 5,000.00
4005 · Interest Income - Banks 8.92
Total 4000 · EARNED INCOME 18,503.23 21,136.35
4500 · CONTRIBUTED INCOME
4520-01 · MC Gives 89,458.45
4501 · DONATIONS & PRIVATE GRANTS
4520.w · Donation - warehouse 12,000.00 12,000.00
4670 · Sponsors/Underwriters
4520 · Individual Donations 1,400.02
4525 · Individual Funds & Foundations 350.00
4530 · Board Donations 8,625.00 5,000.00
4535 · Board Funds & Foundations
Total 4501 · DONATIONS & PRIVATE GRANTS 22,375.02 17,000.00 4570 · EDUCATION SoDA DONATIONS/GRANTS
4577 · Harden Foundation
4579 · Nancy Buck Ransom Foundation

Page 1 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
Jan - Mar 22 Budget
4571 · SoDA Ind. Donations/Family Fdns 250.00
4573 · Chapman/Other SoDA Grants
Total 4570 · EDUCATION SoDA DONATIONS/GRANTS 250.00
4600 · SPECIAL EVENTS
4661 · Event Sponsor-Individual
4662 · Event Sponsor-Business
4620 · Spring Event - Ticket Income
4625 · Spring Event - Auction Income 225.00
7050 · Spring Event Expense (10,106.38)
4630 · Fall Event - Ticket Income
4635 · Fall Event - Auction Income
7060 · Fall Event Expense (78.20)
4660 · New Years/Other Events
Total 4600 · SPECIAL EVENTS (9,959.58)
4700 · FOUNDATIONS & OTHER GRANTS
4705 · MAJOR FOUNDATIONS
4718 · Berkshire Foundation
4710 · Packard Foundation 50,000.00 50,000.00
4715 · Mont Pen Foundation 45,000.00 50,000.00
4720 · CFMC Foundation(s)
4750 · Barnet Segal
4775 · Other Grants
Total 4705 · MAJOR FOUNDATIONS 95,000.00 100,000.00
4707 · GOVERNMENTAL
4707.01 · Federal Grant 182,661.25 182,661.25
4730 · Monterey County Arts Council 5,000.00
4780 · State - SVOG 225,000.00
Total 4707 · GOVERNMENTAL 412,661.25 182,661.25
4709 · BUSINESS/OTHER
4850 · Service Clubs/Organizations
4890 · Business/Corp. Grants/Donations
Total 4709 · BUSINESS/OTHER
Total 4700 · FOUNDATIONS & OTHER GRANTS 507,661.25 282,661.25 Total 4500 · CONTRIBUTED INCOME 609,785.14 299,661.25
Total Income 628,288.37 320,797.60
Gross Profit 628,288.37 320,797.60
Expense
5000 · PAYROLL & CONTRACTS EXPENSE
5001 · ARTISTIC/PRODUCING SALARIES
5005 · Artistic Director
5185 · Tech/Assoc. Artistic Director 13,945.26 13,945.26 Total 5001 · ARTISTIC/PRODUCING SALARIES 13,945.26 13,945.26 5100 · ADMIN. SALARIES & CONTRACTS
5105 · Executive Director 22,154.52 22,154.49

Page 2 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
Jan - Mar 22 Budget
5115 · Development & Marketing Exec. 13,750.02 13,749.99 5120 · Development Asst. 4,300.00 3,900.00
5125 · Business Manager 16,390.98 16,391.01
5130 · Box Office Manager 8,985.78 8,985.75
5140 · Marketing Manager 11,415.24 11,415.24
5150 · Marketing Assistant/Bookkeeper 454.58 875.01
5110 · Promotional Director 6,000.00
Total 5100 · ADMIN. SALARIES & CONTRACTS 77,451.12 83,471.49 5169 · SoDA SALARIES
5170 · SoDA Administrators 1,075.00 1,879.97
5175 · SoDA Teachers 6,766.25 5,000.00
Total 5169 · SoDA SALARIES 7,841.25 6,879.97
5184 · PRODUCTION SALARIES
5190 · Master Carpenter
5193 · Company Manager 500.00
Total 5184 · PRODUCTION SALARIES 500.00
5200 · SEASONAL -DIRECTORS & DESIGNERS
5210 · Directors & Choreographers
5230 · Cstmr Designer (& Assts.)
5240 · Lighting Designers
5250 · Sound Designer
5260 · Contract Designers
Total 5200 · SEASONAL -DIRECTORS & DESIGNERS
5300 · SEASONAL - ACTORS & MUSICIANS
5310 · Artistic Company - Equity
5320 · Artistic Company - Non-Equity
5325 · Company Per Diems/Travel Exp.
5345 · MPC Registration 552.00
5360 · Contract Fees - Musicians
Total 5300 · SEASONAL - ACTORS & MUSICIANS 552.00
5400 · SEASONAL - PRODUCTION PERSONNEL
5445 · Sound Operator
5435 · Electricians 788.00
5410 · Stage Managers/ASM's
5420 · House Managers
5430 · Carpenters/ME/Scenic 6,075.00 6,000.00
5440 · Board Ops/Crews
Total 5400 · SEASONAL - PRODUCTION PERSONNEL 6,863.00 6,000.00 5800 · PERSONNEL COSTS
5810 · Payroll Taxes (26,292.39) 10,486.50
5820 · Workers Compensation Insurance 4,585.00 4,244.00 5830 · Benefits/Staff Health 20,402.75 20,400.00
5831 · Benefits / Staff Life Ins 1,003.83 1,179.00
5840 · Equity Health Ins(Co.)

Page 3 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
Jan - Mar 22 Budget
5850 · Equity Pension Expense (8%-Co)
5899 · Personnel Costs - Misc.

Total 5800 · PERSONNEL COSTS (300.81) 36,309.50
5000 · PAYROLL & CONTRACTS EXPENSE - Other 4,543.75 4,500.00 Total 5000 · PAYROLL & CONTRACTS EXPENSE 111,395.57 151,106.22 6000 · ADMINSTRATIVE EXPENSE
6010 · Telephone 4,040.69 3,949.97
6020 · Office Postage & Delivery 378.42 625.03
6030 · Office Supplies 61.22 375.00
6040 · Dues/Subs/Permits/Taxes 934.00 1,000.00
6050 · Equipment Leases 1,578.57 3,500.00
6060 · Insurance 7,349.47 7,500.00
6070 · Auto Expense 1,887.77 1,000.00
6090 · Audit/Review Fees 500.00
6095 · Finance Charges/Penalties 190.00
6098 · Bank Charges/Returns 1,828.46 1,500.00
6099 · Administrative Exp - Misc. 650.00 150.00
Total 6000 · ADMINSTRATIVE EXPENSE 19,398.60 19,600.00
6500 · FACILITY COSTS
6501 · Housing Expense 2,077.00 1,645.03
6505 · Warehouse 30,311.50 31,999.98
6510 · SoDA Classes/Studio 1,250.00 450.00
6516 · Other Facility Rentals (2,694.00)
6530 · G.B. Utilities 4,355.42 2,500.03
6540 · G.B. Security 25.00
6560 · G.B. Janitorial Services 575.00 285.70
6570 · G.B. Facility Supplies 475.13 571.42
6580 · G.B. Maintenance & Repairs 150.89 166.67
6590 · G.B. Computer Systems 2,156.24 1,249.97
6585 · Condo - Repair & Maint. 80.00
Total 6500 · FACILITY COSTS 38,762.18 38,868.80
6600 · CORRAL DI TIERRA
6605CDT · Interest Exp -Hall/Nelson Trust 1,771.88
6610CDT · Corral deTierra Expense 5,427.77
Total 6600 · CORRAL DI TIERRA 7,199.65
7000 · DEVELOPMENT EXPENSE
7020 · Fund Drive
7030 · Patron/Participant Recognition
7040 · Entertainment/Cultivation
7090 · Open/Closing Gala Expenses
7099 · Development Misc.

Total 7000 · DEVELOPMENT EXPENSE
8000 · MARKETING/PR
8010 · Newspapers/Print Ads

Page 4 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
Jan - Mar 22 Budget
8020 · TV/Radio Ads
8025 · Web 838.50 1,000.03
8100 · Season Brochure Printing
8105 · Postage - Season Brochure
8110 · Maint. Copier 178.47 499.97
8115 · Flyers-postage
8230 · Outside Copying & Printing 23.66
8305 · Lobby/Window/Exterior Displays
8310 · Entertainment/Cast Parties
8350 · Concession Inventory 100.00
8550 · Ticketing Service 1,491.33
Total 8000 · MARKETING/PR 1,140.63 2,991.33
9000 · PRODUCTION COSTS
9060 · Set Materials 2,286.28 2,000.00
9080 · Other Rentals
9115 · Properties & Weapons
9130 · Lighting
9150 · Sound
9305 · Costumes & Make Up Supplies 274.28
9310 · Costume Cleaning
9430 · Royalties 812.50
9999 · Production Exp - Misc.

Total 9000 · PRODUCTION COSTS 3,373.06 2,000.00
Total Expense 181,269.69 214,566.35
Net Ordinary Income 447,018.68 106,231.25
Other Income/Expense
Other Income
4502 · CAMPAIGN INCOME
4502.10 · Capital Campaign Dividend Inc. 29.03
4541 · Foundations-CAPITAL Camp/Restri 300,000.00
4531 · Board Member-CAPITAL Camp/Restr 500.00
4521 · Individuals-CAPITAL Camp/Restri 26,750.00
Total 4502 · CAMPAIGN INCOME 327,279.03
Total Other Income 327,279.03
Net Other Income 327,279.03
Net Income 774,297.71 106,231.25

Page 5 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
Ordinary Income/Expense
Income
4000 · EARNED INCOME
4001 · TICKETING REVENUE
4010 · Season Subscriptions
4020 · Single Tickets
4030 · Group Sales/Buy the House
4040 · Opening/Closing Galas
4050 · Service Charges
Total 4001 · TICKETING REVENUE
4060 · EDUCATION
4061 · Community College Students
4301 · SoDA Tuition - Lower Schools
Total 4060 · EDUCATION
4070 · RELATED SALES
4071 · Concession Revenue
4120 · Program Ad Sales - Gross
Total 4070 · RELATED SALES
4200 · RENTAL INCOME
4201-FT · Forest Theater rental Income
4250 · Rents/Housing
4201 · Rents - Theatre
4202 · Rents - Equipment
4203 · Rents - Costumes
Total 4200 · RENTAL INCOME
4400 · CONTRACT SERVICES
4401 · Contract Services Income
4402 · Contract Services Expense
Total 4400 · CONTRACT SERVICES
4005 · Interest Income - Banks
Total 4000 · EARNED INCOME
4500 · CONTRIBUTED INCOME
4520-01 · MC Gives
4501 · DONATIONS & PRIVATE GRANTS
4520.w · Donation - warehouse
4670 · Sponsors/Underwriters
4520 · Individual Donations
4525 · Individual Funds & Foundations
4530 · Board Donations
4535 · Board Funds & Foundations
Total 4501 · DONATIONS & PRIVATE GRANTS
4570 · EDUCATION SoDA DONATIONS/GRANTS
4577 · Harden Foundation
4579 · Nancy Buck Ransom Foundation
$ Over Budget % of Budget
1,325.00 100.0%
1,420.00 100.0%
1,056.00 100.0%
284.00 100.0%
4,085.00 100.0%
(4,633.35) 51.92%
(1,955.85) 79.7%
428.61 106.59%
928.61 114.29%
(5,000.00)
(699.80) 100.0%
(5,699.80) (14.0%)
(2,633.12) 87.54%
100.0%
1,400.02 100.0%
350.00 100.0%
3,625.00 172.5%
5,375.02 131.62%

Page 6 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
4571 · SoDA Ind. Donations/Family Fdns
4573 · Chapman/Other SoDA Grants
Total 4570 · EDUCATION SoDA DONATIONS/GRANTS
4600 · SPECIAL EVENTS
4661 · Event Sponsor-Individual
4662 · Event Sponsor-Business
4620 · Spring Event - Ticket Income
4625 · Spring Event - Auction Income
7050 · Spring Event Expense
4630 · Fall Event - Ticket Income
4635 · Fall Event - Auction Income
7060 · Fall Event Expense
4660 · New Years/Other Events
Total 4600 · SPECIAL EVENTS
4700 · FOUNDATIONS & OTHER GRANTS
4705 · MAJOR FOUNDATIONS
4718 · Berkshire Foundation
4710 · Packard Foundation
4715 · Mont Pen Foundation
4720 · CFMC Foundation(s)
4750 · Barnet Segal
4775 · Other Grants
Total 4705 · MAJOR FOUNDATIONS
4707 · GOVERNMENTAL
4707.01 · Federal Grant
4730 · Monterey County Arts Council
4780 · State - SVOG
Total 4707 · GOVERNMENTAL
4709 · BUSINESS/OTHER
4850 · Service Clubs/Organizations
4890 · Business/Corp. Grants/Donations
Total 4709 · BUSINESS/OTHER
Total 4700 · FOUNDATIONS & OTHER GRANTS
Total 4500 · CONTRIBUTED INCOME
Total Income
Gross Profit
Expense
5000 · PAYROLL & CONTRACTS EXPENSE
5001 · ARTISTIC/PRODUCING SALARIES
5005 · Artistic Director
5185 · Tech/Assoc. Artistic Director
Total 5001 · ARTISTIC/PRODUCING SALARIES
5100 · ADMIN. SALARIES & CONTRACTS
5105 · Executive Director
$ Over Budget % of Budget
250.00 100.0%
250.00 100.0%
(78.20) 100.0%
(9,959.58) 100.0%
100.0%
(5,000.00) 90.0%
(5,000.00) 95.0%
100.0%
230,000.00 225.92%
225,000.00 179.6%
310,123.89 203.49%
307,490.77 195.85%
307,490.77 195.85%
100.0%
100.0%

0.03 100.0%

Page 7 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
5115 · Development & Marketing Exec.
5120 · Development Asst.
5125 · Business Manager
5130 · Box Office Manager
5140 · Marketing Manager
5150 · Marketing Assistant/Bookkeeper
5110 · Promotional Director
Total 5100 · ADMIN. SALARIES & CONTRACTS
5169 · SoDA SALARIES
5170 · SoDA Administrators
5175 · SoDA Teachers
Total 5169 · SoDA SALARIES
5184 · PRODUCTION SALARIES
5190 · Master Carpenter
5193 · Company Manager
Total 5184 · PRODUCTION SALARIES
5200 · SEASONAL -DIRECTORS & DESIGNERS
5210 · Directors & Choreographers
5230 · Cstmr Designer (& Assts.)
5240 · Lighting Designers
5250 · Sound Designer
5260 · Contract Designers
Total 5200 · SEASONAL -DIRECTORS & DESIGNERS
5300 · SEASONAL - ACTORS & MUSICIANS
5310 · Artistic Company - Equity
5320 · Artistic Company - Non-Equity
5325 · Company Per Diems/Travel Exp.
5345 · MPC Registration
5360 · Contract Fees - Musicians
Total 5300 · SEASONAL - ACTORS & MUSICIANS
5400 · SEASONAL - PRODUCTION PERSONNEL
5445 · Sound Operator
5435 · Electricians
5410 · Stage Managers/ASM's
5420 · House Managers
5430 · Carpenters/ME/Scenic
5440 · Board Ops/Crews
Total 5400 · SEASONAL - PRODUCTION PERSONNEL
5800 · PERSONNEL COSTS
5810 · Payroll Taxes
5820 · Workers Compensation Insurance
5830 · Benefits/Staff Health
5831 · Benefits / Staff Life Ins
5840 · Equity Health Ins(Co.)
$ Over Budget % of Budget

0.03 100.0%
400.00 110.26%
(0.03) 100.0%

0.03 100.0%
100.0%
(420.43) 51.95%
(6,000.00)
(6,020.37) 92.79%
(804.97) 57.18%
1,766.25 135.33%
961.28 113.97%
500.00 100.0%
500.00 100.0%
552.00 100.0%
788.00 100.0%

75.00 101.25%
863.00 114.38%
(36,778.89) (250.73%)
341.00 108.04%

2.75 100.01%
(175.17) 85.14%

Page 8 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
5850 · Equity Pension Expense (8%-Co)
5899 · Personnel Costs - Misc.

Total 5800 · PERSONNEL COSTS
5000 · PAYROLL & CONTRACTS EXPENSE - Other
Total 5000 · PAYROLL & CONTRACTS EXPENSE
6000 · ADMINSTRATIVE EXPENSE
6010 · Telephone
6020 · Office Postage & Delivery
6030 · Office Supplies
6040 · Dues/Subs/Permits/Taxes
6050 · Equipment Leases
6060 · Insurance
6070 · Auto Expense
6090 · Audit/Review Fees
6095 · Finance Charges/Penalties
6098 · Bank Charges/Returns
6099 · Administrative Exp - Misc.

Total 6000 · ADMINSTRATIVE EXPENSE
6500 · FACILITY COSTS
6501 · Housing Expense
6505 · Warehouse
6510 · SoDA Classes/Studio
6516 · Other Facility Rentals
6530 · G.B. Utilities
6540 · G.B. Security
6560 · G.B. Janitorial Services
6570 · G.B. Facility Supplies
6580 · G.B. Maintenance & Repairs
6590 · G.B. Computer Systems
6585 · Condo - Repair & Maint.

Total 6500 · FACILITY COSTS
6600 · CORRAL DI TIERRA
6605CDT · Interest Exp -Hall/Nelson Trust
6610CDT · Corral deTierra Expense
Total 6600 · CORRAL DI TIERRA
7000 · DEVELOPMENT EXPENSE
7020 · Fund Drive
7030 · Patron/Participant Recognition
7040 · Entertainment/Cultivation
7090 · Open/Closing Gala Expenses
7099 · Development Misc.

Total 7000 · DEVELOPMENT EXPENSE
8000 · MARKETING/PR
8010 · Newspapers/Print Ads
$ Over Budget % of Budget
(36,610.31) (0.83%)

43.75 100.97%
(39,710.65) 73.72%

90.72 102.3%
(246.61) 60.54%
(313.78) 16.33%
(66.00) 93.4%
(1,921.43) 45.1%
(150.53) 97.99%
887.77 188.78%
500.00 100.0%
190.00 100.0%
328.46 121.9%
500.00 433.33%
(201.40) 98.97%
431.97 126.26%
(1,688.48) 94.72%
800.00 277.78%
(2,694.00) 100.0%
1,855.39 174.22%

25.00 100.0%
289.30 201.26%
(96.29) 83.15%
(15.78) 90.53%
906.27 172.5%

80.00 100.0%
(106.62) 99.73%

Page 9 of 10 ends

Attachment 10
12:25 PM
04/01/22
Accrual Basis
Pacific Repertory Theatre
Profit & Loss Budget vs. Actual
January through March 2022
8020 · TV/Radio Ads
8025 · Web
8100 · Season Brochure Printing
8105 · Postage - Season Brochure
8110 · Maint. Copier
8115 · Flyers-postage
8230 · Outside Copying & Printing
8305 · Lobby/Window/Exterior Displays
8310 · Entertainment/Cast Parties
8350 · Concession Inventory
8550 · Ticketing Service
Total 8000 · MARKETING/PR
9000 · PRODUCTION COSTS
9060 · Set Materials
9080 · Other Rentals
9115 · Properties & Weapons
9130 · Lighting
9150 · Sound
9305 · Costumes & Make Up Supplies
9310 · Costume Cleaning
9430 · Royalties
9999 · Production Exp - Misc.

Total 9000 · PRODUCTION COSTS
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
4502 · CAMPAIGN INCOME
4502.10 · Capital Campaign Dividend Inc.
4541 · Foundations-CAPITAL Camp/Restri
4531 · Board Member-CAPITAL Camp/Restr
4521 · Individuals-CAPITAL Camp/Restri
Total 4502 · CAMPAIGN INCOME
Total Other Income
Net Other Income
Net Income
$ Over Budget % of Budget
(161.53) 83.85%
(321.50) 35.7%
100.00 100.0%
(1,491.33)
(1,850.70) 38.13%
286.28 114.31%
274.28 100.0%
812.50 100.0%
1,373.06 168.65%
(33,296.66) 84.48%
340,787.43 420.8%
668,066.46 728.88%

Page 10 of 10 ends

Attachment 10
Jan - Dec 21
Ordinary Income/Expense
Income
4000 · EARNED INCOME
4001 · TICKETING REVENUE
4010 · Season Subscriptions 1,100.00
4020 · Single Tickets 204,151.75
4030 · Group Sales/Buy the House 9,123.20
4050 · Service Charges 31,838.00
Total 4001 · TICKETING REVENUE 246,212.95
4060 · EDUCATION
4061 · Community College Students 4,819.50
4301 · SoDA Tuition - Lower Schools 77,075.00
Total 4060 · EDUCATION 81,894.50
4070 · RELATED SALES
4071 · Concession Revenue 18,367.29
4120 · Program Ad Sales - Gross 200.00
Total 4070 · RELATED SALES 18,567.29
4200 · RENTAL INCOME
4250 · Rents/Housing 19,666.94
4201 · Rents - Theatre (1,000.00)
4202 · Rents - Equipment 100.00
4203 · Rents - Costumes 50.00
Total 4200 · RENTAL INCOME 18,816.94
4400 · CONTRACT SERVICES
4401 · Contract Services Income 10,930.00
4402 · Contract Services Expense (3,618.66)
Total 4400 · CONTRACT SERVICES 7,311.34
4005 · Interest Income - Banks 42.80
4204 · Dividend Income 3,113.98
4205 · Capital Gains - Short Term (76.95)
4210 · Capital Gains - Long Term 31.82
4215 · Unrealized Capital Gains 12,648.77
Total 4000 · EARNED INCOME 388,563.44
4500 · CONTRIBUTED INCOME
4520-01 · MC Gives 33,905.11
4501 · DONATIONS & PRIVATE GRANTS
4520.w · Donation - warehouse 32,000.00
4670 · Sponsors/Underwriters 14,785.12
4520 · Individual Donations 112,567.74
4525 · Individual Funds & Foundations 14,100.00
4530 · Board Donations 70,707.65
Total 4501 · DONATIONS & PRIVATE GRANTS 244,160.51
4570 · EDUCATION SoDA DONATIONS/GRANTS
4577 · Harden Foundation 15,000.00
4579 · Nancy Buck Ransom Foundation 20,000.00
4571 · SoDA Ind. Donations/Family Fdns 2,435.00
4573 · Chapman/Other SoDA Grants 2,776.86
Total 4570 · EDUCATION SoDA DONATIONS/GRANTS 40,211.86
4600 · SPECIAL EVENTS
4636 · Online Auction income 13,120.00
4661 · Event Sponsor-Individual 7,000.00
4662 · Event Sponsor-Business 8,500.00
4620 · Spring Event - Ticket Income 390.00
4625 · Spring Event - Auction Income 6,580.00
11:38 AM Pacific Repertory Theatre
02/15/22 Profit & Loss
Accrual Basis January through December 2021
See Accountants' Compilation Report Page 1
Attachment 10
Jan - Dec 21
7050 · Spring Event Expense (4,809.13)
4630 · Fall Event - Ticket Income 14,150.00
4635 · Fall Event - Auction Income 40,855.00
7060 · Fall Event Expense (9,163.74)
4660 · New Years/Other Events
Total 4600 · SPECIAL EVENTS 76,622.13
4700 · FOUNDATIONS & OTHER GRANTS
4705 · MAJOR FOUNDATIONS
4718 · Berkshire Foundation 40,000.00
4710 · Packard Foundation 70,000.00
4720 · CFMC Foundation(s) 5,842.37
4750 · Barnet Segal 10,000.00
4775 · Other Grants 2,500.00
Total 4705 · MAJOR FOUNDATIONS 128,342.37
4707 · GOVERNMENTAL
4707.01 · Federal Grant 365,330.00
4780 · State - SBA 25,000.00
4790 · City of Carmel 3,000.00
Total 4707 · GOVERNMENTAL 393,330.00
4709 · BUSINESS/OTHER
4850 · Service Clubs/Organizations 3,500.00
4890 · Business/Corp. Grants/Donations 4,675.15
Total 4709 · BUSINESS/OTHER 8,175.15
Total 4700 · FOUNDATIONS & OTHER GRANTS 529,847.52
Total 4500 · CONTRIBUTED INCOME 924,747.13
Total Income 1,313,310.57
Gross Profit 1,313,310.57
Expense
5000 · PAYROLL & CONTRACTS EXPENSE
5001 · ARTISTIC/PRODUCING SALARIES
5005 · Artistic Director 4,000.00
5185 · Tech/Assoc. Artistic Director 54,156.00
Total 5001 · ARTISTIC/PRODUCING SALARIES 58,156.00
5100 · ADMIN. SALARIES & CONTRACTS
5105 · Executive Director 86,037.12
5115 · Development & Marketing Exec. 36,666.72
5120 · Development Asst. 11,320.06
5125 · Business Manager 63,654.00
5130 · Box Office Manager 34,896.00
5140 · Marketing Manager 44,331.12
5150 · Marketing Assistant/Bookkeeper 4,345.86
5155 · Contract Marketing 11,750.00
Total 5100 · ADMIN. SALARIES & CONTRACTS 293,000.88
5169 · SoDA SALARIES
5170 · SoDA Administrators 2,107.50
5175 · SoDA Teachers 30,484.25
Total 5169 · SoDA SALARIES 32,591.75
5184 · PRODUCTION SALARIES
5431 · Master Carpenter- Hourly 8,155.00
5193 · Company Manager 20,147.50
Total 5184 · PRODUCTION SALARIES 28,302.50
11:38 AM Pacific Repertory Theatre
02/15/22 Profit & Loss
Accrual Basis January through December 2021
See Accountants' Compilation Report Page 2
Attachment 10
Jan - Dec 21
5200 · SEASONAL -DIRECTORS & DESIGNERS
5210 · Directors & Choreographers 3,000.00
5230 · Cstmr Designer (& Assts.) 4,200.00
5240 · Lighting Designers 3,800.00
Total 5200 · SEASONAL -DIRECTORS & DESIGNERS 11,000.00
5300 · SEASONAL - ACTORS & MUSICIANS
5310 · Artistic Company - Equity 200.00
5320 · Artistic Company - Non-Equity 25,025.00
5325 · Company Per Diems/Travel Exp. 5,692.34
5340 · Orchestra ($75 service) 1,900.00
5345 · MPC Registration 1,242.00
5350 · Contract Fees - Actors 300.00
5360 · Contract Fees - Musicians 2,750.00
Total 5300 · SEASONAL - ACTORS & MUSICIANS 37,109.34
5400 · SEASONAL - PRODUCTION PERSONNEL
5445 · Sound Operator 4,200.00
5435 · Electricians 6,178.75
5410 · Stage Managers/ASM's 4,015.00
5420 · House Managers 7,571.30
5430 · Carpenters/ME/Scenic 19,689.53
5440 · Board Ops/Crews 8,725.00
Total 5400 · SEASONAL - PRODUCTION PERSONNEL 50,379.58
5800 · PERSONNEL COSTS
5810 · Payroll Taxes 49,514.19
5820 · Workers Compensation Insurance 18,791.00
5830 · Benefits/Staff Health 107,537.25
5831 · Benefits / Staff Life Ins 3,969.01
5840 · Equity Health Ins(Co.) 317.49
58000 · PR Tax/WC - Capital Campaign (3,720.03)
5800 · PERSONNEL COSTS - Other 77.62
Total 5800 · PERSONNEL COSTS 176,486.53
5000 · PAYROLL & CONTRACTS EXPENSE - Other 19,735.47
Total 5000 · PAYROLL & CONTRACTS EXPENSE 706,762.05
6000 · ADMINSTRATIVE EXPENSE
6010 · Telephone 15,775.36
6020 · Office Postage & Delivery 2,262.91
6030 · Office Supplies 3,751.00
6040 · Dues/Subs/Permits/Taxes 12,747.95
6050 · Equipment Leases 15,778.91
6060 · Insurance 16,926.28
6070 · Auto Expense 4,287.77
6080 · Travel & Entertainment 105.17
6090 · Audit/Review Fees 24,164.80
6095 · Finance Charges/Penalties 913.61
6098 · Bank Charges/Returns 20,356.42
6099 · Administrative Exp - Misc. 1,307.17
6240 · Investment Expense 1,550.41
Total 6000 · ADMINSTRATIVE EXPENSE 119,927.76
6500 · FACILITY COSTS
6501 · Housing Expense 6,168.00
6511 · Soda classes/Field Trips 239.83
6505 · Warehouse 101,108.56
6510 · SoDA Classes/Studio 4,072.98
6515 · Forest Theatre Rent 17,111.30
6516 · Other Facility Rentals 6,987.00
6530 · G.B. Utilities 24,395.51
6540 · G.B. Security 1,571.73
11:38 AM Pacific Repertory Theatre
02/15/22 Profit & Loss
Accrual Basis January through December 2021
See Accountants' Compilation Report Page 3
Attachment 10
Jan - Dec 21
6560 · G.B. Janitorial Services 3,900.00
6570 · G.B. Facility Supplies 1,105.66
6580 · G.B. Maintenance & Repairs 2,396.31
6590 · G.B. Computer Systems 5,878.80
6585 · Condo - Repair & Maint. 76.04
Total 6500 · FACILITY COSTS 175,011.72
7000 · DEVELOPMENT EXPENSE
7020 · Fund Drive 1,549.47
7030 · Patron/Participant Recognition 71.02
7090 · Open/Closing Gala Expenses 864.17
7095 · Volunteer Event Expense 64.20
Total 7000 · DEVELOPMENT EXPENSE 2,548.86
8000 · MARKETING/PR
8010 · Newspapers/Print Ads 6,228.00
8020 · TV/Radio Ads 2,712.00
8025 · Web 4,931.97
8110 · Maint. Copier 3,040.07
8220 · Photo & Video/CD Production 1,032.99
8230 · Outside Copying & Printing 20.48
8305 · Lobby/Window/Exterior Displays 522.00
8310 · Entertainment/Cast Parties 2,354.94
8350 · Concession Inventory 13,403.34
8540 · Ticket Stock & Envelopes 216.32
8550 · Ticketing Service 4,634.76
Total 8000 · MARKETING/PR 39,096.87
9000 · PRODUCTION COSTS
9060 · Set Materials 18,682.37
9080 · Other Rentals 25,990.17
9115 · Properties & Weapons 2,165.78
9130 · Lighting 970.40
9150 · Sound 3,423.20
9305 · Costumes & Make Up Supplies 3,858.79
9430 · Royalties 15,157.40
9999 · Production Exp - Misc. 177.93
Total 9000 · PRODUCTION COSTS 70,426.04
Total Expense 1,113,773.30
Net Ordinary Income 199,537.27
Other Income/Expense
Other Income
4502 · CAMPAIGN INCOME
4502.11 · Capital Campaign Interest Inc. 9,374.16
4502.10 · Capital Campaign Dividend Inc. 287.26
4551 · Endowment fund contributions 25.00
4541 · Foundations-CAPITAL Camp/Restri 100,000.00
4531 · Board Member-CAPITAL Camp/Restr 145,284.95
4526 · Business-CAPITAL Camp/Restricte 5,000.00
4521 · Individuals-CAPITAL Camp/Restri 284,587.00
Total 4502 · CAMPAIGN INCOME 544,558.37
4510 · 457(b) Investment Earnings 6,935.68
10000 · Stabilization Fund 1,247.33
Total Other Income 552,741.38
Other Expense
5900 · CAMPAIGN DEVELOPMENT
5953 · Cap. Camp. Printing & Marketing 2,988.50
5951 · Capital Campaign Director 48,138.81
11:38 AM Pacific Repertory Theatre
02/15/22 Profit & Loss
Accrual Basis January through December 2021
See Accountants' Compilation Report Page 4
Attachment 10
Jan - Dec 21
Total 5900 · CAMPAIGN DEVELOPMENT 51,127.31
Total Other Expense 51,127.31
Net Other Income 501,614.07
Net Income 701,151.34
11:38 AM Pacific Repertory Theatre
02/15/22 Profit & Loss
Accrual Basis January through December 2021
See Accountants' Compilation Report Page 5
Attachment 10

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
May 3, 2022

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robin Scattini, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive the Fiscal Year 2022-2023 Recommended Budget RECOMMENDATION:

Receive the Fiscal Year 2022-2023 Recommended Budget
BACKGROUND/SUMMARY:

In accordance with Carmel Municipal Code Section 3.06.020, prior to the beginning of each fiscal year, the City Administrator shall prepare and submit to the City Council a proposed operating and capital budget for the forthcoming fiscal year. The proposed budget, referred to as the Fiscal Year 2022-2023 (FY 22-23) Recommended Budget of $32.4 million is submitted for Council’s consideration. The proposed expenditures totaling $32.4 million, include the General Fund operating budget ($23.3 million), debt service ($878,000), pension mitigation and unfunded liability ($3.1 million), capital budget ($5.0 million), and workers compensation ($148,000). The proposed revenues totaling $30.3 million include property taxes ($8.3 million), sales tax ($8.9 million), transient occupancy tax ($6.7 million), and other revenue ($6.4 million). The FY 22-23 Recommended Budget requires the use of $2.1 million in prior years’ savings ("fund balance") in order to balance, unless additional reductions are made.

FY22-23 Recommended Revenue $30,258,000
General Fund Operating Expenditures 23,215,415
Debt Service 878,303
Pension Mitigation / Unfunded Liability 3,082,464
Capital Outlay 5,029,000
Workers Compensation 148,160
FY22-23 Recommended Expenditures $32,353,342
Revenues Over (Under) (2,095,342)
Use of Fund Balance $2,095,342
As the economy continues to rebound from the economic impacts associated with the coronavirus pandemic, the City anticipates an increase in revenues for FY 22-23. Conversely, the City also expects its expenditures to grow in FY 22-23, primarily related to increased staffing, pension costs, general operating costs, and a robust Capital Improvement Plan. Highlights of the budget include:

Salary and benefit costs of approximately $13.5 million, which include funding for an additional

2.0 full-time equivalent (FTE) positions comprised of one restored position and one brand new position to support daily citywide operations, Council prioritized projects, capital projects and the full reopening of City facilities (96.23 FTE total).

Pension costs of approximately $3.1 million, which includes $2.1 million for the City’s annual unfunded accrued liability (“UAL”) payment to CalPERS and $1.0 million investment into the City’s established Section 115 Trust.

Services and supplies costs of approximately $9.7 million to fund contractual services, fuel and vehicle maintenance, supplies and materials, utilities, fire services, insurance premiums, Sunset Center, staff training, marketing and other operational costs. $5.0 million for capital projects and vehicle and equipment purchases in the following categories: public safety ($1.4 million), streets/sidewalks ($1.0 million), facilities ($880,000), drainage ($500,000), green infrastructure ($400,000), environment ($752,000), IT/Planning ($87,000).
$878,000 for debt service payments on the City’s three existing bonds and $148,000 for workers compensation claim administration, potential claims and costs associated with the implementation of preventive measures.

Staff will provide a brief overview of the budget as part of the May 3, 2022 Council meeting. In addition, a budget workshop is scheduled for May 17, 2022. Staff will present a detailed review of the budget during the forthcoming workshop, present responses to any questions that staff may receive in advance of the meeting, and receive preliminary direction from Council on the budget. This direction will be incorporated into the FY 22-23 Recommended Budget, which will be considered for adoption by Council on June 7, 2022. The FY22-23 Recommended Budget, as well as an updated five-year financial forecast, will be issued under separate cover on Friday, April 29, 2022.

FISCAL IMPACT:

There is no fiscal impact associated with receiving the FY 22-23 Recommended Budget. Forthcoming direction by Council may change the planned expenditures in Fiscal Year 22-23.

PRIOR CITY COUNCIL ACTION:

Council received a presentation regarding the Five-Year Financial Forecast and Five-Year CIP on March 22, 2022.

ATTACHMENTS:

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
May 3, 2022

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E, Director of Public Works APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Approve Fiscal Year 2021/22 carry-over and proposed Fiscal Year 2022/23 Capital Improvement Plan projects, and provide direction to staff RECOMMENDATION:

Receive a report regarding:
· Twelve (12) capital improvement projects funded in Fiscal Year (FY) 2021/22 to be carried over into FY 2022/23
· Twenty Five (25) proposed capital improvement projects recommended for funding in FY 2022/23
· Four (4) proposed special projects to be funded and executed by others in FY 2022/23 · Funding needs as included in the FY 2022/23 Recommended Budget and projected for the subsequent four years of the 5-year Capital Improvement Plan (CIP) · A discussion of CIP implementation addressing existing staff capabilities, recruitment for Project Manager(s) for larger projects, combining similar projects, assigning projects across multiple departments, and considering the deferral, staging, or reduction of certain projects.

Council to:
· Approve carry-over projects as proposed into the FY 2022/23 Capital Budget · Approve proposed CIP projects to be funded in FY 2022/23 · Approve the proposed special projects to be funded and implemented by others · Provide direction on the authorized use of available fund balance as proposed in the FY2022/23 Operating and Capital Budget
· Direct staff to present the proposed projects to the Planning Commission for a General Plan consistency review as required by California Government Code 65401 and the City’s Municipal Code Section 17.52.060.

BACKGROUND/SUMMARY:

Capital Project Definition
For the City of Carmel-by-the-Sea, a Capital Project, or Capital Outlay, is defined as an asset with any single component or piece of equipment that costs more than $10,000 and has an expected useful life exceeding ten (10) years.

Some of the projects listed below, such as reports, do not fall under the definition of a capital project.

However, these reports would include recommendations for future capital projects. Other projects may not result in future capital improvements but are considered one-time, special projects designed to meet regulatory requirements, address public safety needs, and/or enhance operational effectiveness. Staff seeks Council direction regarding these projects so that funding may be allocated within the CIP and/or the operating budget of the respective departments.

Strategic Priorities
At the March 22, 2022 Special Council Meeting, a preliminary list of priorities guiding the development of the CIP was presented. These priorities include:

1. Deferred Maintenance: infrastructure projects that address facilities that are failing to provide adequate levels of service or are falling into rapid decline in condition

2. Grants: projects that leverage funding from outside sources

3. Public Safety: projects that enhance public safety

4. Resilience: projects that enhance the resilience of City assets to existing and future disruptions (e.g. long duration power outages, climate impacts)

5. Planning: projects necessary to properly scope and allocate budget for future CIP projects At the March 22, 2022 Special Meeting, the Interim Public Works Director spoke about the condition of the City’s buildings, most of which have significant deficiencies and deferred maintenance needs. City staff are also working in cramped, outdated, and inadequate facilities. Therefore, while the proposed projects for FY 2022/23 cover the spectrum of City infrastructure, including streets, drainage, forestry, fleet, and information technology (IT), there is a heavy emphasis next year on improving buildings and facilities A draft CIP is included in Attachment 1. It provides information on the needs for infrastructure repairs and improvements for the upcoming fiscal year, as well as a forecast for the subsequent four years. Many of these needs have been identified through assessments of City assets including the 2013 Carmel Facilities Assessment, 2018 Street Saver Pavement Management Plan, 2018 ADA Transition Plan, 2019 Mission Trail Nature Preserve Stream Stability Study, 2020 Storm Drain Master Plan, and the 2022 Climate Adaptation and Action Plans (draft).

As indicated in both the Recommended Operating and Capital Budget, FY 2022/23 capital projects, at the level proposed, will require the use of available fund balances. This recommendation arises from the need to proceed ahead on infrastructure and maintenance projects that were deferred prior to and during the pandemic. The subsequent four years of the CIP are preliminary and are subject to change as more information becomes known, or as new condition assessments dictate. The overall CIP provides a framework for the Council to forecast funding needed for the most critical projects over time and reflects the pressure on future year revenues and fund balances to cover the costs of these future needs. Over the fiveyear term the CIP tells us that, absent additional revenue sources, a balance will have to be struck between needs and the City’s annual revenue stream. The 5-Year CIP is discussed further below in Section IV.

As this is the second time potential capital improvement projects will be presented to Council, the objective of this Agenda item is confirm the carryover projects for upcoming FY 2022/23, and to drill down and “lock in” those new projects to be funded in the FY 2022/23.

I. Twelve (12) FY 2021/22 Funded Projects Recommended to be Carried-Over to FY 2022/23 Although staff completed 15 projects in FY 2021/22, several projects could not be completed predominantly due to staffing shortages since the Covid-19 pandemic. The following twelve (12) capital improvement projects, funded in Fiscal Year 2021/22 but not completed, have been organized by strategic priority. The current status of partially-completed projects are also noted. 1) Deferred Maintenance
· Water Well and Tank Removal in MTNP: Proper, regulatory decommissioning of the water well and physical removal of the elevated tank are needed. Otherwise, the City continues to be exposed to potential environmental or safety liability. The City allocated $150,000 for this project.

A Project Manager (PM) is needed to implement this project. (See Capital Improvement Plan Implementation in Section V below.)
· Scenic Pathway Renovation – Barrier Rails: The FY 2021/22 budget included $50,000 to match or supplement funding proposed from Carmel Cares. Carmel Cares is eager to execute this project, and preliminary work has commenced. Recently, the City Attorney’s office advised that Carmel Cares could proceed with the project independently of the City if they wish to, provided that proper plan checks, Commission approvals, and (no-fee) permits are obtained. No City funds can be expended for the volunteer-contracted portion of the work as City funds would trigger formal bidding procedures as a Public Works project under state law, likely at higher cost.

Note: Council’s Strategic Priority #15 is to improve oversight of the many City volunteers, allowing the volunteer organizations to beautify and improve the Village in a more expeditious manner at nearly no cost to the City. Several staffing options have been explored, but it is assumed at this time that overseeing volunteers would be part time, and the employee, whether an existing or new employee to be hired, would be assigned other duties as well. Regardless of the staffing approach utilized, throughout the balance of this report, the term “Volunteer Coordinator” refers to this position.

The Volunteer Coordinator will oversee and guide Carmel Cares on this project. Therefore, these carry-over funds should be forwarded and reserved to supplement the barrier rail renovation by a City contractor, as a Public Works project, upon completion by Carmel Cares. 2) Grant Funded
· FY 2019/20 Citywide Annual Paving Project (funded in FY 2021/22 budget): This paving project, coupled with the San Carlos Street Bike Route, San Carlos Street Median Islands, and Mission Street Sidewalk Repair, (initially four CIP Projects) were put on hold at the 90% level in final design at the start of the Covid-19 pandemic. Funding for this project was included in the FY 2021/22 budget.

Based on the Pavement Management System’s Pavement Condition Index ratings, this project includes resurfacing pavement along Junipero Street, between Third and Ocean Avenues, San Antonio Avenue between Fourth and Eighth Avenues, and, for the first time, introduces microsurfacing technology along San Carlos Street between Eighth and Thirteenth Avenues.

The City receives restricted funding from the State for street maintenance and other transportation-related projects through the Highway Users Tax Account and the Road Maintenance and Road Rehabilitation funds (RMRA) enacted as part of Senate Bill 1. The City also receives a portion of the voter-approved sales tax allocated for transportation safety projects (Measure X) from the Transportation Agency for Monterey County (TAMC). As a condition of receiving these funds, the City is required to allocate a portion of its local General Fund revenues for transportation-related projects. This is known as the Maintenance of Effort (MOE) requirement, which has the objective that local funds used for street maintenance and other eligible expenses are maintained and State funds do not replace, or supplant, local funds allocated for this purpose.

If the City does not meet its annual MOE requirement, it may be required to make up the difference the following year (annual MOE of Year 1 + annual MOE of Year 2) or risk repaying back the funds to the State. The City’s MOE was calculated at $571,815 for FY 2021/2022.

The City is projected to receive $184,794 from Measure X, $95,186 from the Highway Users Tax and $68,523 from the State RMRA, or $348,503 in total. The City would be required to pay for the entire cost of the paving project, which would be offset by the incoming revenue. In addition, the City receives an allocation of Regional Transportation Improvement Program (RSTIP) funds through TAMC every two years, which is not subject to a MOE requirement. Currently $15,311 of RSTIP funds are programmed for the Mission Street Sidewalk Repair to restore a significantly uneven brick sidewalk on the west side of Mission Street, between Fifth and Sixth Avenues. This project is included with the paving project described above.

This project was on hold pending hiring of an in-house PM. Unfortunately, two entire recruitment cycles for PM were unsuccessful in filling the position. Recently, the City retained a firm, 4Leaf, with a $24,999 professional services agreement, to provide a PM to oversee this large-scale project. This contract PM is currently working with the engineering firm to update and complete the contractual and bidding documents, and special provision necessary to advertise this project for construction bids. The total estimated cost of this project, including all funding sources, is $935,629.
· Wayfinding Signs: As approved at the March 2, 2021 Council meeting, TAMC will reimburse the City up to $18,500 for approximately 15 wooden signs. These signs will provide directions to various Carmel area points of interest, especially for bicyclists, pedestrians, and visitors. Staff will seek Planning Commission and Council approval regarding the design and locations. A PM is needed to implement this project.
· Forest Management Plan (FMP) Update: The City allocated $20,000 in FY 2021/22 to commence a Forest Management Plan Update. During FY 2021/22, the City successfully applied for and received a Cal Fire grant of approximately $150,000 to substantially increase the scope of the update. The FMP will now include a complete inventory of City trees, update of the existing FMP in light of a changing climate and aggressive pathogens and pests, developing recommendations to improve tree health in the downtown, involvement of the community in strategy development, and planting of approximately 108 trees. The City should carry over the $20,000 match for the grant, in addition to in-kind staff time. With the grant, the total project cost is $170,000.

A request for Statements of Qualifications has been posted to hire a consultant to execute this, and many other projects. The project is being managed by the City Forester. · Mission Trail Nature Preserve Stream Project: The FY 2021/22 CIP allocated $20,000 in City funds. Engineering and environmental consultants have been retained to design and obtain environmental permits for the first three (3) of eight (8) stream restoration and drainage improvement projects recommended in the 2019 Mission Trail Nature Preserve Stream Stability Study. The majority of funding for design, environmental review and permitting, and construction will be from the awarded California State Parks Per Capita Grant of $187,000. There is a 20% local grant match requirement. Any unspent FY 2021/22 funding for the design and permitting of this project will need to be carried over into next FY.

The design of these three projects is over 30% complete and is being managed by the Environmental Compliance Manager. Construction of these drainage improvements is included in the FY 2022/23 CIP.
· Police Radio Antenna: This antenna is needed to meet 2013 FCC requirements for Digital Radio usage. An Urban Areas Security Initiative grant in the amount of $175,000 was received in October 2021. The City’s portion of the project is $200,000 for a combined project total of $375,000. The City is awaiting the delivery of the radio equipment, which will be installed by the County of Monterey. The Police Department is managing the project with technical support by the IT Manager and Public Works.
3) Public Safety
· Police Building Renovation Project: $1.0 million was previously budgeted for this project, which consisted of ADA upgrades, including ADA access ramp, accessible front doors, and ADA restroom, a new roof, asbestos abatement, office space reconfiguration, and HVAC repairs. The project was bid in the Spring of 2020, at the start of the pandemic. The low bid of $1.3 million was rejected, and the project was unfunded at that time.

Council has recently reprioritized its implementation. At the February 7, 2022 meeting, Council amended the FY 2021/22 CIP to include the Police Renovation Project with a budget of $2.0 million to reflect, and to address materials and labor cost inflation, supply chain challenges, potential bidder contingency increase due to re-bidding, and design costs to update the plans to meet current building codes and process the project through the Planning Commission.

Council also directed staff to evaluate an expanded project scope to include locker room modernization, public report taking area, an Emergency Operations Center (EOC)/community meeting room, and EV charging infrastructure. Based on preliminary meetings with the architect and Building Official, this added project scope may trigger a building-wide analyses, and possible additional code-required improvements, including a fire sprinkler system, additional ADA facilities including a possible elevator/lift, seismic upgrades, and/or replacement of electrical wiring.

At the March 22, 2022 Special Meeting, staff noted that the additional cost for these additional items would be at least $1.3 million, but as described in the next section on the Fiscal Year 2022/23 CIP, the costs may go higher. A PM, or a contract PM, is needed to recommence this increasingly complex project.

Throughout the balance of this report, the term “PM” refers to a Project Manager, whether that be an in-house City employee or a`contracted PM via a consultant. · Ambulance: This capital purchase would replace the 12-year-old front line engine, which would become the back-up ambulance, and replace a 22-year-old vehicle that has far exceeded its life expectancy and will be retired. The City allocated $200,000 for this purchase and received a $50,000 donation to support it. To expedite the purchase, staff is reviewing purchasing through a piggy-back arrangement with the State of California or other local agency. The Police and Fire Departments are leading this project.
4) Resilience
· Beach Sand Survey and Wall Inspections: This project involves collecting and reviewing existing data and aerial imagery to determine rates of beach sand loss. Next, the project establishes a series of beach profile transects to facilitate long-term beach sand monitoring. In addition, this project funds the initial, non-destructive inspection by a coastal engineer of the shoreline armoring structures during low sand levels to determine priorities and phasing for anticipated repairs. The City allocated $25,000 for this project.

For efficiency, this project should be merged with a new project proposed for FY 2022/23 entitled Coastal Engineering Report. The Environmental Compliance Manager will manage this project. 5) CIP Planning
· Drainage System Repairs - Design: The 2020 City-wide Drainage Master Plan identified numerous spot repairs needed for our existing underground storm drain pipes, as well as significant "bottlenecks" in the drainage system, which result in excess surface runoff flowing down streets and potentially onto private properties during heavy storms. Nearly $7.5 million will be needed to complete the highest and moderate priority repairs. $100,000 was allocated in FY 2021/22 to start the design of the highest priority repairs of this important, multi-year project. Additional funding to provide a design of more high and moderate priority repairs is proposed in FY 2022/23, and the carry-over funding should be pooled together as one project. A PM is needed to implement this project. · Library Master Plan: This complements the Library’s Strategic Plan objective to develop facility plans for the Harrison Memorial and Park Branch library buildings. The plan will identify opportunities for improvements within the buildings, including accessibility, shelving, modular furniture and improved catalog access. The City allocated $50,000 for this project.

Now that library operations are nearing pre-pandemic services, this project can resume. A consultant has been selected, but we have not yet negotiated the terms of a Professional Services Agreement. A PM is needed to implement this project.

These twelve (12) carry-over Capital Improvement Projects for FY 2021/22 represent nearly $3.4 million in City funds, and an estimated $826,000 in grant funding, as shown in Table 1 below.

Table 1: Summary of Carry-Over Projects
Strategic
Priority
Asset
Category
Project City Funds
External
Funds
Def. Maint. FP&B MTNP Tank & Well Demo $150,000 $0
Def. Maint. FP&B Scenic Pathway Barrier Rails 50,000 0
Grants Streets
Roads and Sidewalk Repairs
MOE
572,000
(C/O balance)
363,000
(C/O balance)
Grants Streets Wayfinding Signs $0 18,500
Grants FP&B MTNP Stream Projects
20,000
(C/O balance)
70,000
(C/O balance)
Grants FP&B Forest Management Plan 20,000 150,000
Grants Facilities PD Radio Antenna
200,000
(C/O balance)
175,000
(C/O balance)
Public Safety
Facilities PD Renovation
2,000,000 0
Public Safety Fleet Ambulance 200,000 50,000
Resilience FP&B
Beach Sand Survey & Wall
Inspection
25,000 0
CIP Planning Drainage Drainage System Repairs - Design 100,000 0 CIP Planning Library Libraries Master Plan 50,000 0
TOTAL $3,387,000 $826,500
Strategic
Priority
Asset
Category
Project City Funds
External
Funds
Note: At the March 22, 2022 meeting, the Wildfire Risk Assessment Plan project was previously identified as a carry-over CIP project; however, it was included in the FY 2022/23 operating budget for the Fire Department, and thus has been removed from the CIP.

II. Twenty Five (25) proposed Capital Improvement Projects Recommended for FY 2022/23
The following twenty-five (25) FY 2022/23 projects include the most pressing needs for critical infrastructure and assets, or are public-safety-related, and/or are linked to external funding opportunities. They are organized by strategic priority and asset category.

The proposed allocation of FY 2022/23 funding for capital projects is intended to mitigate the deterioration of City infrastructure at a pace faster than we can repair it, requiring increasing maintenance, despite efforts to advance into a full preventative maintenance program. Most significantly, the cost to repair and update City buildings and facilities, including six (6) buildings that are nearly 100 years old in particular, will also increase in the future. These projects are described below. To the extent that the need of a Project Manager and/or professional service consultant is needed for project management, design, and execution, such costs are included in the total project cost itemized within the CIP. 1) Deferred Maintenance
· Sunset Center Hazardous Materials Remediation and Exterior Painting: The exterior of Sunset Center has not been painted in many decades. As part of a recently-completed FY 2021/22 project, paint and window casing samples were tested for hazardous materials. Hazardous material remediation and repair of some of the windows was planned for FY 2021/22; however, the funding was re-appropriated for an emergency replacement of the HVAC Controller necessary for the continued operation of the theatre facilities.

Asbestos was noted in only a few locations; however, lead was present in the paint in nearly all cases. Without further testing, we can no longer assume that the lead paint can be encapsulated in place, rather costlier remediation/removal of the existing paint will likely be necessary prior to new painting.

This project cost would include hiring a consultant to prepare performance specifications for the lead remediation and exterior painting, and hiring a contractor to do the remediation and painting in the field. It is premature to determine the extent to which the proposed budget of $150,000 will go, but future phases may be necessary. A request for Statements of Qualifications has been posted to hire a consultant to design this project. A PM is needed to implement this project. · Sunset Center Cottage Window Repairs: This project is a companion project to the Sunset Center Hazardous Materials Remediation and Exterior Painting Project above. This project would be to remediate asbestos and lead paint around the windows of the Sunset Center Cottages, and repair or replace the imminently-failing windows. Consultant-prepared performance specifications prepared for the above project, and the PM for the above project, should also perform these services for this related project, for efficiency. The project cost estimate for the Cottage Windows is $105,000. · Harrison Memorial Library Exterior and Interior Painting: This project and the following project (carpet replacement) for the Harrison Memorial Library could be considered a "package deal." A City investment of $100,000 to paint the exterior of the library, $100,000 to paint the interior, (combined $200,000) and another $100,000 to replace all of the carpeting, would satisfy the City’s deferred and ongoing maintenance obligation for this historic building. This $300,000 total investment by the City would likely leverage significant private donations to the library for extensive interior renovations, including shelving, furniture, lighting, and other upgrades. A request for Statements of Qualifications has been posted to hire a consultant to design this project. A PM is needed for this project.
· Harrison Memorial Library Carpet Replacement: This project, along with the interior and exterior painting project described above, would satisfy the City’s ongoing maintenance obligation for this historic building. The carpet replacement cost estimate is $100,000. This project should not commence until the FY 2021/22 carry-over Libraries Master Plan project is completed so that no carpeting will have to be redone for any proposed remodels. However, the carpet specifications should be prepared concurrently during the design of the exterior and interior painting project above.

The PM assigned to the painting project will also oversee this carpet replacement project. · City Hall Roof Replacement: The City Hall roof was last replaced in 1984 and is approximately 15-years past its warranty. Roof leaks have been increasing and repaired by contractors, or staff, over the past few years as the roof progressively deteriorates. Based on a budgetary quote, the cost for this project is $100,000. A PM is needed for this project. · City Hall Retaining Wall Emergency Repair: This new, unanticipated project is identified as a high-priority emergency repair for the planter retaining wall on the south side of the City Hall building.

The planter retaining wall not only supports the planter box but is also a structural element of the building wall and foundation. A structural repair plan is underway, but the cost for this project is unknown at this time. At this time, $100,000 is recommended for repairs. The project design is being overseen by the Building Official, and a PM will be needed for bidding and construction of this project.
· Vista Lobos Interior Remodel Design: Several City departments have severe shortages of suitable workspace for existing staff, let alone new recruits. This proposed project would involve designing the remodel of the community room at Vista Lobos to be converted into staff workspaces (modular offices) after renovation, if funded in the subsequent FY 2023/24. Due to the urgent need of office space, this remodel would be limited to just the community room and kitchenette area, not the entire building.

The community room needs new insulation, interior lighting, HVAC system, partition walls and door for a small meeting room, sheetrock, and painting. The main roof support beams may need to be structurally tied to the support columns. The cost to design this limited remodel is estimated to be $25,000. A request for Statements of Qualifications has been posted to hire a consultant to design this project. A PM is needed to implement this project.

Beautification Projects: The City has been working collaboratively for years with several community organizations such as Carmel Cares, Friends of the Forest, Friends of Mission Trail Nature Preserve, the Garden Club, and others to rectify deferred landscape maintenance and improve and beautify public spaces throughout the City. The purpose of this $25,000 project would be fund and provide materials and supplies, and potentially limited contracted landscape services, to support beautification projects and similar, volunteer-led efforts across the City. This Beautification Project will be managed by the City Forester supported by the Volunteer Coordinator. · Street Sweeper: The existing street sweeper is 12 years old and is past its useful life, requiring frequent repairs, sometimes costing over $5,000 for each repair. Staff evaluated alternatives for a repurchase including renting/leasing a sweeper (which is economically restrictive over just a few years), or contracting out these services to a private company. Multiple agency contacts warned staff that contracted street sweeping services are often plagued by substandard performance levels, inability to be promptly responsive, and complaints. Furthermore, with Carmel’s lack of curbs and gutters, coupled with extensive pine needles, the privatized street sweeping operations would likely be substandard for Carmel.

Staff has been exploring diesel, as well as electric and hybrid sweeper models that work on a vacuum system (rather than a broom system that would not be effective on Carmel streets). Although electric sweepers are more costly, Central Coast Community Energy has a grant program that would fund the cost difference between a diesel and electric sweeper, up to a maximum of $200,000. A total of $350,000 is budgeted for the sweeper purchase. While electric sweepers would be preferred, a disadvantage would be to charge up the sweeper overnight at electric vehicle charging stations until a more powerful, commercial-grade vehicle charger could be installed at the Public Works Yard. The Public Works Superintendent will manage this project.
2) Grant Funded
· FY 2022/23 Concrete Street Repairs: This project includes the repair of concrete street segments, including Ocean Avenue between Monte Verde Street and San Antonio Avenue, plus the intersections of Ocean Avenue at San Antonio, San Carlos Street and Fifth Avenue, San Carlos and Sixth Avenue, and a curb bulb-out and ADA ramp on the east side of Junipero Street across from Seventh Avenue. Public Works initially identified this project based on the Street Saver Pavement Management System and recommends focusing one full funding cycle strictly on concrete street repairs for cost-effectiveness. Details about restoration options, design features, such as bike routes and drainage improvements, life expectancy, and schedule of the project was introduced in a separate City Council report for the May 2, 2022 meeting.

The City receives restricted funding from the State and TAMC for street maintenance projects through the Highway Users Tax Account, Road Maintenance and Road Rehabilitation Fund (RMRA), Measure X, and the Regional Surface Transportation Improvement Plan (RSTIP). As a condition of receiving these funds, the City is subject to an MOE requirement which, for FY 2022/23, is $578,965.

This investment would leverage $203,095 from Measure X, $117,769 from HUTA, $91,703 from RMRA, and $13,437 from RSTIP for a total outside funding estimate of $426,004. Combined, this will be a $1,004,969 project.

A request for Statements of Qualifications has been posted to hire a consultant to design this project.

This project will be managed by the Public Works Director and Public Works Superintendent. · Mission Trails Nature Preserve (MTNP) Stream Stability Projects – Construction: This project is the construction phase of the first three (3) of eight (8) stream restoration and erosion control measures recommended by the Mission Trail Nature Preserve Stream Stability Study. The project is largely funded by a California State Parks Per Capita Grant in the amount of $187,000.

There is a non-reimbursable 20% grant match of approximately $45,000, for a total project cost of $230,000.

In FY 2021/22, the City retained engineering and environmental consultants to design and obtain environmental permits for the project (unspent balance to be carried over). $25,000 should be budgeted in FY 2022/23 as the City’s share of the cost to complete construction of these first three projects. The project will continue to be managed by the Environmental Compliance Manager. · Two Residential Electric Vehicles (REVs) for Community Planning and Building: The Community Planning and Building Department requests to utilize the proceeds from the sale of the existing building inspection vehicle, as well as to apply for grant funding from Central Coast Community Energy, to purchase two REVs for use by Planning and Building staff to conduct site visits and inspections. It is anticipated that the purchase will be largely funded by the vehicle sale ($15,000) and 3CE grants ($10,000), with the remaining $5,000 provided by the City.

Recharging is anticipated to be via 120-volt outlets; thus, an EV charging station at City Hall, while desirable, would not be urgently needed. The Community Planning and Building Director, Public Works Superintendent, and Facilities Maintenance Supervisor will collaborate on this project. 3) Public Safety
· Police Building Renovation Additional Scope: At the March 22, 2022 Special Meeting, staff noted that the additional cost for the expanded project scope, including locker room modernization, public report taking area, an Emergency Operations Center (EOC)/community meeting room, and EV charging infrastructure, would be $1.3 million.

However, as noted in the carry-over project, this added project scope may trigger additional coderequired improvements, including a fire sprinkler system, additional ADA facilities, seismic upgrades, and/or replacement of electrical wiring. Since the scope of these additional improvements, if required, is premature to determine at this time, staff recommends that the $1.3 million budget be maintained. Please be advised that this cost may go higher.

As the design of the project additions progress, it may be advisable at some future point to split the project into two phases, with the first phase of the project as previously bid (with minor updates) and a second phase to include the new EOC, locker rooms, report taking area, EV charging station, and any code-triggered, building-wide upgrades. For now, staff recommends to keep this one combined project without multiple phases, with a combined cost estimate of $3.3 million.

The architectural consultant has been evaluating these changes and developing budgetary cost estimates for the City’s benefit, but they are not yet under contract to commence work. A PM is needed to recommence this increasingly complex, but urgently needed project. Discussions are in progress with the Architect to determine if they should serve as the City’s PM during construction. · ADA Upgrades, Year 5: Funding should continue to be programmed each year to demonstrate good faith efforts to address disability obstacles across the City. Year 5 would continue with in-house and vendor upgrades to water fountains, bathroom facilities, signage, and railings as specified in the ADA Transition Plan. A budget of $15,000 is recommended for FY 2022/23. This program will continue to be managed by the Facilities Maintenance Supervisor. · Radios Lease (Year 2): Twenty-two (22) Police radios were leased starting last year to replace the prior, hand-held radios that were past their useful life. The radios are leased/purchased at $30,000 per year for a total of six (6) years. FY 2022/23 marks the second year of the six-year lease.

The Police and Finance Departments will coordinate this project. · Ambulance Equipment and Automated External Defibrillator (AED): Upon purchase of the Ambulance, a FY 2021/22 carry-over project, additional funding is required to purchase the necessary safety equipment and AED to be installed in the new ambulance. $75,000 is recommended. The Police and Fire Departments will lead this project. 4) Resilience
· Resilience Infrastructure Pilot Project Planning and Design: In accordance with the recommendations of the Climate Adaptation Plan, this pilot project involves developing a feasibility analysis and engineering plans for sustainable backup power to provide continued operations of critical facilities at the Police, Public Works, and Youth Center community emergency hub, and potentially tie in the Vista Lobos facility, in the event of an extended power outage. Currently, the first three buildings are backed up by an above-ground diesel powered backup generator. However, diesel may become more difficult to obtain in extended emergencies, and health and safety regulations may make the above ground tanks an environmental liability into the future.

This project will need to be coordinated with the electrical panel upgrades proposed at some of these locations (as described in the project below), and it may be beneficial to combine the project using one consultant and one PM. Additionally, the Police Building being a mission critical facility, may require a combination of an alternative energy backup system with that of a conventional generator backup system to avert power interruptions that would otherwise have a severe impact on operations.

This project could be expanded at some point to include City Hall and/or other City buildings.

Staff acknowledges that there are grants that may partially cover the cost of implementation. The budget for this first planning and design phase of the project is $85,000. A request for Statements of Qualifications has been posted to hire a consultant to design this project. A PM is needed to implement this project.
· Electrical Panel Upgrades for City Hall, Public Works, Sunset Center, and Vista Lobos Facilities: Despite some reduced loads on existing electrical panels due to the installation of numerous LED lights and energy-efficient HVAC equipment over the past few years, electrical panels at these facilities are at capacity and in some cases, circuits trip with small additional loads.

Upgrades are necessary for these facilities to accommodate more computer equipment, increased staffing, new/additional electric vehicle chargers to allow the progressive replacement of the existing fleet with electric vehicles, and to accommodate future needs. The PG&E power conductors to these electrical panels may also need to be enlarged to handle the higher projected loads.

Before the panels can be upgraded, a study is necessary to determine: a) the existing electrical capacity available at each location, b) PG&E and building code requirements, and c) current and anticipated future electrical loads. The cost to perform such a study along with PG&E’s design review cost of $5k per site is estimated to be $75,000. A request for Statements of Qualifications has been posted to hire a consultant to evaluate this project. A PM is needed to implement this project. · Sea Level Rise/Coastal Engineering Report: This report has been identified by the Climate Committee as a critical document for sea level rise resilience planning. This report will ensure the City has the information and tools necessary to make decisions related to the long-term durability and maintenance needs of our coastal resources and infrastructure. For efficiency, this project would be combined with the Beach Sand Survey and Wall Inspections project, a FY 2021/22 carry-over project.

A consultant would be needed with an estimated fee of $150,000. Staff is researching whether grant opportunities can be leveraged to fund this project. A request for Statements of Qualifications has been posted to hire a consultant to execute this, and many other projects. The Environmental Compliance Manager will manage this project.
· North Dunes Habitat Restoration Project (Year 7): Significant habitat improvements have been made at the North Dunes in recent years by removing invasive trees, non-native plants, ice plant, planting native dune vegetation, installing post and cable fencing, and other restoration actions.

The progress on the restoration project should be maintained by continuing to fund restoration activities and biological monitoring and reporting.

The cost to maintain restoration activities and monitoring is $10,000. Staff will seek grant funding, donations, and/or additional volunteer labor donations to continue additional enhancements, including new interpretive signage and/or split rail border fencing. The Environmental Compliance Manager will continue to manage this project.
· Public Access Property Records and GIS (Phase 2): The Community Planning and Building Department retained a consultant in FY2021/22 to digitize the City’s vast property files, to link those records to the City’s existing online GIS portal, and to incorporate additional data layers into the GIS.

The project was split into two years with $66,250 budgeted in FY 2021/22, and $67,000 proposed for FY 2022/23 to complete the project. Once complete, this project will significantly increase public access to the City’s property records while reducing staff time spent on fulfilling records requests.

The Community Planning and Building Director will continue to manage this project. · Backup Generator at the Harrison Memorial Library: Preliminary quotes were received for a new generator to predominantly backup the IT servers and essential equipment in the lower level of the library. This has proven to be a tricky project as there is limited outdoor space available for the generator, which has restricted progress to date. The quotes were under $60,000. It is recommended that the implementation of this project be conducted in coordination with the Resilience Infrastructure Planning and Design Project and managed by the same PM. · Uninterrupted Power Supply System: An estimate of $20,000 is needed to protect our computer systems and secure the City's data from power disruptions. The IT Manager will manage this project.
5) CIP Planning
Drainage System Repair Design, Phase II: This project, which is part of a multi-year drainage improvement program, would allocate an additional $500,000 to continue the development of drainage system improvement plans to fix the highest and moderate priority broken pipes and bottlenecks, based on the findings of the Drainage Master Plan. This funding would supplement the Drainage System Repairs – Design project carryover funds from FY 2021/22. Nearly $7.5 million will be needed to complete the highest and moderate priority repairs. A request for Statements of Qualifications has been posted to hire a consultant to design this project. A PM is needed to implement this project.

Facilities Component Inspections: This project would be a follow-up to the cursory Facilities Assessment conducted in 2013 and would include ASTM E 2018-5 or similar property condition assessments for City Hall, Fire Station, Public Works, and Vista Lobos facilities by qualified engineers and architects. Reports would include detailed specifics on building infrastructure along with any noted deficiencies and their associated estimated costs. The cost estimate for this project is $85,000. A request for Statements of Qualifications has been posted to hire a consultant to design this project.

A PM is needed to implement this project.

These 25 proposed Capital Improvement Projects for FY 2022/23 represent over $4.24 million in City funds, and an estimated $788,000 in grant funding, as shown in Table 2 below.

Table 2: Summary of Proposed FY 2022/23 Projects
Strategic
Priority
Asset
Category
Project City Funds
External
Funds
Def. Maint. Facilities
Sunset Center Haz Mat Remediation and
Exterior Painting
$150,000 $0
Def. Maint. Facilities Sunset Center Cottage Windows 105,000 0 Def. Maint. Facilities HML Exterior and Interior Painting 200,000 0 Def. Maint. Facilities HML Carpet Replacement 100,000 0 Def. Maint. Facilities City Hall Roof Replacement 100,000 0 Def. Maint. Facilities City Hall Retaining Wall Repair [New] 100,000 0 Def. Maint. Facilities
Vista Lobos Interior Remodel Design
[New]
25,000 0
Def. Maint. FP&B Beautification Projects 25,000 0
Def. Maint. Fleet Street Sweeper 350,000 200,000
Grants Streets Concrete Street Repairs - MOE 578,965 426,000 Grants FP&B MTNP 3 Stream/Drainage Projects -
Construction
25,000 117,000
Grants Fleet Residential Electric Vehicles for CPB
[New]
5,000 20,000
Public Safety Facilities
Police Building Renovation - Additional
Scope
1,300,000 0
Public Safety Facilities ADA Upgrades 15,000 0
Public Safety Fleet Radios Lease (Yr 2) [New] 30,000 0
Public Safety Fleet Ambulance Equipment + AED 75,000 0
Resilience Facilities Resilience Infrastructure Pilot Design 85,000 0 Resilience Facilities Electrical Panel Upgrade Design 75,000 0 Resilience FP&B Coastal Engineering Report 150,000 0
Resilience FP&B North Dunes Restoration/Split Rail
Fence/Signage
10,000 25,000
Resilience IT Public Access Property Records (Yr 2) 67,000 0 Resilience IT HML Generator 60,000 0
Resilience IT UPS Systems 20,000 0
CIP Planning Drainage
Drainage System Repairs – Design, Phase
II
500,000 0
CIP Planning Facilities Facilities Component Inspections 85,000 0 TOTAL $4,236,000 $788,000
Strategic
Priority
Asset
Category
Project City Funds
External
Funds
III. 4 Special Projects that are Anticipated to be Funded and Implemented by Others in FY 2022/23
The following four (4) projects and initiatives are led by City partners and community groups and do not appear to require any City funding at this time. However, like all capital projects affecting City properties and facilities, project management and other support staff time and guidance are required. · Scout House Renovation: Several community groups have expressed an interest in leading efforts to restore the building for functional use by the community. Council directed staff to work with community groups to develop an appropriate operation and maintenance agreement to allow the restoration to move forward and under what terms and conditions.

Staff is completing a Request for Proposal for this work, and the City Attorney is researching the terms for such an agreement. Staff estimates that the total cost of the renovation would be approximately $400,000. Following the restoration, the selected proposer would continue to program activities and manage the facility for years to come.
· Ocean Avenue Medians Split Rail Fence: The Carmel Residents Association plans to donate to the City $55,000 for installation of a split rail fence along all five Ocean Avenue raised median islands, tentatively to be installed in a saw-tooth pattern along the center of each median island, subject to Planning Commission and Forest and Beach Commission approvals. The applicant has been coordinating with Community Planning and Public Works to submit an application package for staff review. This project was included in the FY 2021/22 CIP and is carried over as a project led by others. This project would need to be adopted into an amended CIP at the time the donation is received and the permit approvals were ready for construction. · Mission Trail Laiolo Footbridge: The Friends of Mission Trail Nature Preserve and Carmel Cares have expressed an interest in donating funds and/or in-kind volunteer labor to construct a new footbridge at the northern end of Doolittle Trail in the Mission Trail Nature Preserve. The new footbridge would provide safer access for pedestrians than the current crossing on a concrete ford.

This improvement is identified in the Mission Trail Stream Stability Study.

The design work is currently in progress at no cost to the City. The Volunteer Coordinator will be assigned to guide the volunteers through the permitting and construction phases of the project when donations become available for construction.
· Scenic Barrier Rails Repair: Carmel Cares is eager to provide volunteer labor to design and construct barrier rails to replace the deteriorated railings along the Scenic Pathway. This project will require Planning Commission and Forest & Beach Commission design approvals for proposed modifications to the barrier rails.

The Volunteer Coordinator will oversee and guide Carmel Cares on this project. Once complete by Carmel Cares to the extent that they wish to fund, the City’s FY 2021/22 carry-over funds should be used to continue the barrier rail renovation by a City hired contractor. A PM will be needed to implement the City’s portion of the project.

IV. Key Projects and Funding Needs for the Subsequent Four (4) Fiscal Years, to be included as an Exhibit in the Budget as a 5-year Capital Improvement Plan (CIP) A preliminary 5-year Capital Improvement Plan is included as Attachment 1. Although only the first fiscal year (2022/23) would be funded as part of the City Budget, the remaining years serve as a planning tool to identify, well in advance, anticipated future projects. The 5-year CIP is a “snap shot” in time of anticipated needs for future infrastructure revitalization funding in the outer years.

As a dynamic planning document, the CIP for Years 2-5 is subject to change as updated information becomes available. Staff suggests that this year, should this 5-Year CIP be accepted by Council, staff could post this document on the City’s website.

The following are key projects, by asset category, and ballpark budget estimates (including probable grants), for Years 2-5:
· Drainage: pipe repairs, bottleneck reconfigurations, outfall repairs, and CDS design = $1.8 million · Streets: paving, sidewalk repairs, parking lot repairs, and bike routes = $4.0 million · Facilities: building repairs, renovations, resilience upgrades, equipment replacement = $3.9 million · Forest, Parks, Beach: beach wall stabilizations, MTNP and N. Dunes projects = $1.8 million · Fleet: outdated heavy equipment and vehicle replacements, electric vehicles = $1.2 million · Environmental: climate change improvements, program development = $195k · IT: equipment replacements, security upgrades, PD records, and GIS expansion = $430k · Libraries: renovations per master plan, roof replacement = $600k The grand total estimate of $13.9 million clearly exceeds anticipated revenues and ending fund balance for projects in those future years. Since the noted infrastructure above will not repair itself and will simply continue to decline without adequate funding, additional revenue should be considered. One concept that was suggested during generation of this report is to potentially use parking fees, if such fees are to be established, to pay for climate change and resiliency improvements.

V. Capital Improvement Plan Implementation
Implementation of the 12 carry-over projects from FY 2021/22 and the 25 proposed projects for FY 2022/23 (37 total) will represent a significant strain on staff resources, particularly in the Public Works Department and supporting functions (i.e. Finance, Planning). In order to successfully complete these projects, where possible, within the next one to two years, we anticipate using the following strategies:
· Recognize capabilities and accomplishments of existing staff: 17 Capital Improvement Projects funded in FY 2021/22 were completed, or will be substantially completed, by June 30, 2022, despite having no in-house PM over the past two years. Of these 17 projects, 11 were managed by Public Works, and 6 were managed by other departments. Clearly there is an advantage to decentralizing execution of capital projects to applicable departments while keeping the Master CIP list and oversight with the Public Works Director.

It should be noted that 15 of these 17 projects were valued under $100,000. Furthermore, Public Works has four division managers who are capable of managing certain capital projects under guidance of the Public Works Director: the Environmental Compliance Manager, Public Works Superintendent, City Forester, and Facilities Maintenance Supervisor. However, since these individuals are operating at capacity for the foreseeable future, it should be assumed that no greater than 11 carry-over and new projects could be handled by existing staff next fiscal year. · Combine similar projects for efficiency: If funded, the following 13 projects (carry-over and proposed) should be combined into 6 projects during implementation:
o Drainage System Repairs – Design and Drainage System Repairs, Phase II o MTNP 3 Stream Projects - Design and MTNP 3 Stream Projects – Construction o PD Renovation ($2M) and PD Renovation – Additional Scope ($1.3M) o HML Exterior/Interior Paint, Sunset Center Cottage Windows, and Sunset Center Exterior Paint
o Beach Sand Survey/Wall Inspections and Coastal Engineering Report o Resilience Infrastructure Planning and Electrical Panel Upgrades for 4 Buildings · Assign projects across and within departments: For the 12 carry-over projects from FY 2021/22 and 25 new projects for FY 2022/23, it is estimated that the following departments would be able to implement the following 17* projects with existing staff (*compared to 17 this FY):
o Police (4): Ambulance, Ambulance Equipment/AED, Antenna, Radios o CP&B (2): Public Access Property Records, Residential Electric Vehicles/grant o IT (1): UPS Systems
o PW Environmental Compliance Manager (4): Beach Sand/Coastal Report, MTNP 3 Drainage Projects, North Dunes Restoration
o PW Superintendent (2): Concrete Street Repairs, Street Sweeper o PW City Forester (2): Forest Management Plan, Beautification o PW Facilities Maintenance Supervisor (1): ADA Upgrades o New Recruit (1): Oversee volunteer projects, such as Scenic barrier rails, as needed · Recruit Project Managers: Factoring in the merger of 13 projects into 6, and assigning 17 projects to existing staff, new PMs will be needed to execute the remaining 13, mostly larger scale or complex projects. The following approach is suggested:
o Re-open the recruitment for in-house PM as “Open and Continuous.” o The City should continue to use consulting firm 4Leaf to manage the carry-over FY20 Annual City-wide Paving Project. The consultant PM will complete the contract documents and manage the project through the bidding and construction phases. An Amendment to the Professional Services Agreement with 4Leaf may be needed at a later date. o When Statements of Qualifications from consulting firms offering project management are received in late May, expedite evaluation and rankings of these firms, and submit to Council a relatively large, Professional Services Agreement. Fees for contract PM services would be directly charged to the assigned capital improvement projects; thus, funding for construction would be reduced accordingly.

It is anticipated that contract project management services will be required and assigned the last 12 unassigned projects:

PM #1 (4): PD Renovation + Expanded Scope, Library Master Plan, City Hall Roof Repair, and Vista Lobos Remodel Design.

PM #2 (4): MTNP Water Well & Tank Removal, Wayfinding Signs, Drainage Repairs + Phase II, City Hall Retaining Wall Emergency Repair, and HML Backup Generator.

PM #3 (3): HML Ext/Interior Paint + Sunset Center Hazardous Materials Remediation and Exterior Paint + Sunset Center Cottage Windows, Resilience Infrastructure Planning + Electrical Panel Upgrades, and HML Carpeting.
· Alternative deferral or re-configurations of carry-over and new projects to reduce the CIP workload burden or lessen the use of Fund balance in FY2022-2023: Should Council wish to reduce the level of proposed CIP expenditures or workload challenges, the following would be suggested by staff:
o Defer the HML Carpeting until the Library Master Plan is completed, $100,000 o Defer the Resilience Infrastructure Pilot Project to FY 2023/24, $85,000 o Defer the Scenic Pathway Barrier Rails (City-funded portion) to FY 2023/24, $50,000 o Reduce the scope of the combined Drainage Design Projects from $600k total to $400k, a reduction of $200k, but elongating the duration of essential drainage repairs o Split the Police Building Renovation Project into two phases with the initial, limited scope $2M project as Phase1. Phase 1 would only require a minor code update followed by bidding and commencement of construction. This could occur while the $1.3M allocated for Phase 2, covering the additional improvements and potential code-triggered, building-wide upgrades, are evaluated and designed. Splitting projects typically results in a net cost increase in the long term, but phasing would facilitate delivering the project sooner.

VI. Recommendations and Council Direction
Staff is seeking Council's direction on the following items so that the final CIP can be ready to present to the City Council with adoption of the Budget, in June:
· Approve the 12 projects with funds carried over from FY 2021/22 · Approve the 25 proposed projects for the FY 2022/23 CIP which entails the authorization for the use of available fund balances as included in the Recommended FY 2022-2023 Operating Budget and Capital Plan, or alternatively;
· Defer or stage certain projects or add/replace with alternate projects · Approve the 4 special projects if funded and implemented by others · Approve the overall 5-Year CIP for inclusion as an exhibit only in the FY 2022/23 Budget · Direct staff to present all proposed projects to the Planning Commission for a General Plan consistency review at their May 2022 meeting as required by California Government Code 65401 and the City’s Municipal Code Section 17.52.060.

FISCAL IMPACT:

At the May 3, 2022 meeting, the Finance Department will present a Financial Forecast noting availability of funding to allocate to the Capital Improvement Program, as part of the Budget for FY 2022/23.

The budget, as recommended, proposes the use of available fund balance, in the amount of $2,095,342, to specifically fund capital projects and make up for recent year deferrals in the total amount of $5,029,000. Should the City Council prefer to not use available fund balance savings or lessen the amount drawn upon, total capital project expenditures would have to be reduced to $2,933,658, or some portion thereof.

The ultimate fiscal impact to the FY 2022/23 Budget for Capital Improvement Projects cannot be assessed until after specific capital projects are selected by Council, particularly regarding the 25 new projects proposed for FY 2022/23.

The presentation will also introduce considerations for funding capital expenditures in future years (Years 2- 5) in which it is clear that the need for improvements will exceed available revenues and ending fund balance.

PRIOR CITY COUNCIL ACTION:

A preliminary 5-Year Financial Forecast was presented to Council at the March 22, 2022 Special Meeting.

That presentation was followed by a summary of completed FY 2021/22 capital projects, an introduction on the strategy to identify capital projects for the 5-year CIP, and an introduction to potential capital projects to be funded in FY 2022/23, including special projects funded by others.

ATTACHMENTS:

Draft 5-Year Capital Improvement Program
BOLD = PROJECTS ADDED Spring 2022
RED = COMPLETE BY 6/30/22
EXTERNAL F All Costs x 1,000 5/3/22
Category Current FY Year 1 Recommended Year 1 Year 2 Year 2 Year 3 Year 3 Year 4 Year 4 Year 5 Year 5 FY 2021/22 Estimate Status FY 2022/23 Estimate FY 2023/24 Estimate FY 2024/25 Estimate FY 2025/26 Estimate FY 2026/27 Estimate Drainage Design for Broken Pipes & Bypass Carry Over 100 Design Bottlenecks & Spot Repairs $500 Junipero (7th-9th) Bypass Pipe 500 Spot Repairs Pipes 350 4th Ave CDS Design 4th Ave CDS Construction 350 60 Redesign 4th Ave Outfall 75 Rio Box Culverts Design 100 Rio Box Culverts Construction 250 Reconstruct 4th Ave Outfall 150
$2,435 $ 500 100 $ 500 $ 425 $ $310 $600
Streets FY 20 Paving Overlay/Micro Surf 572 Carry Over Concrete Street Repairs 579 Pavement Overlay FY 23/24 297 Pavement - Reconstructs FY 25/26 397 Pavement - Slurry FY 24/25 Pavement Reconstruction 400 522 San Carlos Bike Route inc Carry Over TAMC: SB1, X, RSTIP, HUTA 426 Resurface Parking Areas 250 Sidewalk Repairs 150 Pavement Survey Update Sidewalk Repairs 100 25Mission St Sidewalk inc Carry Over TAMC: SB1, X, RSTIP, HUTA 395 TAMC: SB1, X, RSTIP, HUTA 400 TAMC: SB1, X, RSTIP, HUTA 405 TAMC: SB1, X, RSTIP, HUTA 400 San Carlos Medians inc Carry Over Bicycle Master Plan 60TAMC: SB1, X, HUTA 349 Carry Over Sunset Ctr Pkg Resurf. + Ret. Wall 200TAMC: RSTP 15 Carry OverWayfinding Signs 18 Carry Over $5,960 $ 1,005 954 $ 1,202 $ 947 $ $952 $900
Facilities PD Renovation Carry Over 2,000 PD Renovation (additional scope) 1,300 ADA Updates - Year 6 15 PW Renovation Construction PBL Com. Hub Upgrades 100 1,500 Sunset Center Railings 150 Police Radio Antenna 200 C-O Balance Sunset Center Ext Painting 150 Resilience Infr. Pilot Constr. 150 Resilience Infrastructure Constr. 100 Resilience Infrastructure Constr. 100 Energy Upgrade 50 Radio Antenna UASI Grant 175 C-O Balance Sunset Ctr Cottage Windows 105 PW Renovation Design 500 Park Restroom Repairs Energy Upgrade 50 75 ADA Updates - Year 9 15Sunset Ctr Hazmat 10 Done City Hall Roof Replacement Fire Backflow Abovegd (3 bldgs) 120 100 Fire Station Painting License Plate Readers 30 60Sun Center Fire Pump 106 Done City Hall Retaining Wall Repair 100 VL Int. Remodel Construction 225 Energy Upgrade Project ADA Updates - Year 8 15 50Sunset Ctr HVAC Controller 50 Done Vista Lobos Int. Remodel Design 25 Panel Upgrades (VL, PW, SC, CH) 50 ADA Updates - Year 7 15Dispatch Renovation 50 Done Panel Upgr. Design (VL,PW,SC,CH) 75 3CE Panel Upgrade/EV charger Grant 60PBL Backup Generator 15 Done Resilience Infr. Pilot Design 85ADA Updates - Year 4 15 Done Facilities Inspections 85 ADA Updates - Year 5 15
$8,091 $ 2,040 2,621 $ 1,120 $ 1,800 $ $295 $215
Forestry, MTNP - Design 3 Stream Projects C-O Balance 20 MTNP - Stream 3 Projects Constr 25 Design 13th Ave Wall, Revetment 100 MTNP - Stream Pjts 4-6 Construction 250 MTNP -Stream Pjts 7-8 Design 100 MTNP -Stream Pjts 7-8 Const. 250 Parks & Beach MTNP - Stream Projects Grant 70 C-O Balance MTNP Stream Projects Grant 117 MTNP Stream Pjts 4-6 Design 100 N Dunes Habitat Restoration 15 Stabilize Revetments 10-13th 200 N Dunes Habitat Restoration 15 MTNP Tank & Well Demo 150 Carry over Beautification Projects Shoreline Mgmt Plan Update 100 25 Beautification Projects 25 Shoreline Management Plan Update 100 Beautification Projects 25Forestry Management Plan 20 Carry over N Dunes Habitat Restoration 10 N Dunes Habitat Restoration Stabilize 13th Ave Retaining Wall 400 15 N Dunes Habitat Restoration 15Forestry Management Plan 150 Carry over N Dunes Split Rail Fence + Signage 25 Beautification Projects 25 Beautification Projects 25N Dunes Habitat Restoration 12 DoneScenic Pathway, Ph 2 Barrier Rails 50 Carry Over $2,434 $ 202 472 $ 340 $ 690 $ $440 $290Fleet & Ambulance Carry Over 200 Street Sweeper (2010 Tymco) 350 Fire Engine Lease Yr 1 (2000 Cyclone) 450 Fire Engine Lease Yr 2 (2000 Cyclone) 450 Admin Vehicle C1 (2013) EV Radios Lease, year 6 30 45 Equipment Ambulance (donation) Carry Over 50 3CE rebate if electric sweeper 200 2 EV Fstry Trucks (2000, 2002) w/ wtr tank 130 Fire Vehicle (2010 Ford) EV 60 Fire Vehicle (2012) EV 45 Police Radios (22, 6 year Lease) 30 Done Ambulance equip. + AED 75 PW Dump Truck (1995) 120 PD Animal Control AC1 (2009) EV 45 PD C9 Radar Trailer (2000) 15 PD vehicles C5 (2014), C8 (2012) 120 Done Radios Lease, year 2 30 PD Vehicle C3 (2006) EV 45 PD Motorcycle M1 (2008) EV 30 Radios Lease, year 5 30 2 Residential EVs (CPB) Radios Lease, year 3 30 5 Amb Heart Monitor 30 Bucket Truck 1503CE EV rebate 10 Radios Lease, year 4 30 CPB vehicle sale 15
$2,820 $ 685 400 $ 775 $ 645 $ $285 $30Environmental Beach Sand Survey, Wall Insp 25 Carry Over Coastal Engineering Report 150 Underground Utility Assesst Dist. Green Business Program 20 25 Origin Dest. Transp. Model 50 CAP Update 30 (Inc Climate Change) Greenhouse Gas Analysis 20 Done Electrification Reach Code Devt 30 Underground Utility District 20A Design 20 Alt. Transp. Incentives 15 Green Visitor Program Devt 25
$410 $ 150 45 $ 80 $ 40 $ $65 $30IT Public Access Property Records 66 Done HML Generator 60 PD Records Management 200 IT Equipment 50 IT Equipment 40 IT Equipment 40 Retention Schedule (Consultant) 25 Done UPS Systems 20 Network Firewalls 60 GIS - Phase 3 20Servers- Resilience 45 Done Pub Access Pty Records Yr 2 67 $693 $ 147 136 $ 260 $ 70 $ $40 $40Library Libraries Master Plan Carry Over 50 HML Ext. + Int. Paint Master Plan Project #1 - Design 50 200 Master Plan Project #1 - Constr 125 Master Plan Project #2 - Design 50 Master Plan Project #2 - Constr 125 HML Carpet HML Roof Replacement 150 100 PBL Roof Replacement 100 $950 $ 300 50 $ 200 $ 225 $ $50 $125Grand Totals $23,793 $4,778 $17 31 $5,029 30 $4,477 27 $4,842 25 $2,437 15 $2,230 City Funding $20,463 $3,951 $4,236 $4,022 $4,442 $1,982 $1,830External Funding $3,330 $827 $793 $455 $400 $455 $400Use of Available Fund Balance $0 $2,095 $2,801 $2,631 $1,489 $1,672General Fund - - - 1,489 2,631 1,672CIP Breakeven Level $4,778 $2,934 $1,676 $2,211 $948 $558 City of Carmel-by-the-Sea
5-Year Capital Improvement Plan
For Fiscal Years 2022/23 Through 2026/27
Mesure C, Hostelry, CIP - 2,801 2,095 - - -
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
May 3, 2022

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marnie Waffle, AiCP, Senior Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Consideration of whether or not to reconsider Permanent Encroachment Permit EN 21-272 (Fountain) to retain a fence constructed in the public right of way RECOMMENDATION:

Consider the request by Council Member Jeff Baron to reconsider Permanent Encroachment Permit application EN 21-272 (Fountain) and direct staff to either, 1) Proceed with issuing a letter of denial on the application, or 2) Schedule the application to return for a second public hearing on June 7, 2022, or a future meeting date to be determined.

BACKGROUND/SUMMARY:

On April 5, 2022, the City Council considered Permanent Encroachment Permit application EN 21-272 (Fountain) for an existing fence located in the public right-of-way on the southern side of the single family residence on the northwest corner of Junipero Avenue and 8th Avenue in the Residential and Limited Commercial (RC) Zoning District. On a motion to deny the application, the Council voted 3-2 in favor of the denial.

In accordance with Carmel Municipal Code Section 2.04.140 (Reconsideration of Council Action), "Any City Council member voting in the majority on any given item may move reconsideration of Council action on that item for consideration at a future meeting". In other words, if a Council member was part of the majority vote, they can bring the item back before the full Council, and request that Council decide whether or not to re-open and reconsider the item at a future meeting.

On April 12, 2022, Council Member Jeff Baron requested reconsideration of the subject Permanent Encroachment Permit application EN 21-272 (Fountain). This meeting is to consider whether to reconsider the application at a future meeting date. No action on the permit application will be taken at this meeting. If a simple majority of the Council votes to reconsider the application, the matter will be placed on a future agenda and will be duly noticed. The future meeting would be de novo, meaning that it would essentially be a new hearing where all merits of the project could be considered.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Attachment 1 - April 5, 2022 City Council Staff Report

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Attachment 6 Attachment 1
Attachment 1 Attachment 6
Attachment 7
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Rev. 10/2021

RECORDING REQUESTED BY

CITY OF CARMEL-BY-THE-SEA

AND WHEN RECORDED MAIL TO
City of Carmel-by-the-Sea
Attn: City Clerk
Post Office Drawer CC
Carmel, CA 93921 This space reserved for the Recorder’s use only

HOLD HARMLESS ENCROACHMENT AGREEMENT
AGREEMENT made this 5th day of April, 2022, between the CITY OF CARMEL-BY-THE-SEA, hereinafter called CITY, and Thomas Dean & Kristin Kim Sato Fountain TRS, hereinafter called OWNER, with reference to the following facts:

OWNER is in possession of and owns certain real property in CITY known as Block 89, Lot(s) 26, Assessor’s Parcel No. 010-087-019, Zoning District R-C and street location northwest corner of Junipero Street and 8th Avenue.

OWNER has requested from CITY permission to construct and maintain a structural encroachment on CITY street or sidewalk area adjacent to or near the property, described as follows:

A three-foot tall and 28-foot long wooden grapestake picket fence located in the public right-of-way fivefeet, eight-inches from the southern street side yard property line of OWNERs property as depicted in the project plans prepared by Mandurrago Mandurrago & Sullivan, Inc., dated 1-2-03, for the Las Casitas Residences consisting of 2 sheets, Sheet A1.1 and Sheet L-1, stamped approved and on file in the Community Planning & Building Department, Carmel City Hall, located on the east side of Monte Verde between Ocean Avenue and 7th Avenue, Carmel-By-The-Sea, CA 93921.

NOW, THEREFORE, the parties, in consideration of the mutual covenants contained herein, agree as follows:

1. CITY grants permission to OWNER to construct and maintain a structural encroachment on CITY rightof-way, street or sidewalk area adjacent to, or near, OWNER’S property, as described above. Said permission is subject to the following conditions:
a. Execution of the Hold Harmless Encroachment Agreement and compliance with the provisions of paragraph 3 below.
b.

2. OWNER, their successors and assigns, agrees to name CITY as additional insured and to hold CITY harmless from any and all claims, actions and demands of third parties of any kind, character and description arising out of or due to any accident or mishap in, on, or about said encroachment so constructed or so maintained or any error or omission resulting in personal injury or property damage.

Attachment 1 Attachment 10
Rev. 10/2021

3. OWNER, their successors and assigns, agrees to provide CITY and maintain a certificate of insurance from an insurance carrier acceptable to CITY certifying that OWNER has public liability and property damage insurance with limits of not less than $2,000,000 in combined single limit insurance for personal injury and/or property damage per occurrence and $4,000,000 in aggregate caused by or due to the presence of the encroachment in the CC, SC, RC and R-4 Districts and $500,000 of the coverage in the R-1 district. The certificate must indicate this insurance is primary over any other valid or collectible insurance CITY may have, ensures OWNER’S performance of the Hold Harmless Encroachment Agreement and that the insurance carrier will notify CITY in the event of any material change in the policy, including the nonrenewal thereof. Said Certificate of Insurance must name CITY, its elected officials, officers, agents and employees as additional insured insofar as the insurance pertains to the encroachment. OWNER, their successors and assigns, further agrees to maintain said insurance as long as said encroachment remains on CITY property.

In the event of cancellation or nonrenewal, the insurance company will give thirty (30) days written notice to CITY. The Certificate of Insurance must be signed by an authorized employee of the insurance carrier and mailed to: City of Carmel-by-the-Sea, Attn: City Clerk, PO Box CC, Carmel-by-the-Sea, CA 93921.

4. CITY may terminate and revoke this Agreement at any time that it is determined by the City Council to be in the best interests of CITY and necessary to promote the public health, safety or welfare. Any expenses caused to OWNER, their successors or assigns, by termination of this Agreement shall be borne by the OWNER, their successors or assigns.

5. The parties agree that this contract is for the direct benefit of the land in that it makes the property more useable and increases its value, as such, agree that the covenants herein shall run with the land, and the parties agree that the covenants shall bind the successors and assigns of OWNER.

CITY OF CARMEL-BY-THE-SEA: OWNER(S):

Richard L. Rerig, City Administrator Thomas Dean Fountain, Property Owner

Kristin Kim Sato, Property Owner
ATTEST:

Brandon Swanson, Director of Community
Planning & Building
Attachment 1 Attachment 10
EN 21-272 (Fountain)

Page 1 of 1 ends

April 5, 2022

12.08.060 Encroachment Application Review Standards.

A. Need. The applicant shall be determined to have a justifiable need for the encroachment, and the encroachment shall not be contrary to the public interest.

B. Safety. The granting of an encroachment permit shall not create a hazard to public health or safety.

C. Drainage. The proposed encroachment shall not adversely affect the normal drainage of surface water, unless an acceptable mitigation is included that will be advantageous to the general public and meet the standards herein.

D. Circulation and Parking.

1. The proposed encroachment shall not adversely affect vehicular and/or pedestrian traffic nor the parking of vehicles.

2. The proposed encroachment shall not adversely impact existing rights-of-way nor preclude or make difficult the establishment or improvement of existing or potential streets or pedestrian ways.

E. Public Use and Enjoyment.

1. The proposed encroachment shall not diminish public use or enjoyment, either visual or physical, of the City property or public right-of-way to be encroached upon.

2. The encroachment and enjoyment shall be in the public interest.

3. The length of time an encroachment has existed shall not by itself prejudice a decision.

F. Compatibility.

1. The proposed encroachment and its mitigation shall be consistent with the General Plan and the adopted ordinances of the City. Particular attention shall be given to Section P1-48 of the General Plan, which prohibits the construction of sidewalks and concrete curbs in the R-1 district, unless necessary for drainage and/or pedestrian safety.

2. The encroachment shall not create, extend, or be reasonably likely to lead to an undesirable land use precedent.

3. Granting of a permit shall not adversely affect the usability or enjoyment of one or more adjoining parcels.

4. The proposed encroachment and its mitigation shall be compatible with the surrounding area and adjoining properties.

G. Public Property/Greenbelt.

1. The proposed encroachment shall not adversely affect any public property, including existing vegetation or its root structure, and shall not significantly reduce greenbelt area that may be used for tree planting.

2. Significant trees which would be affected by the proposed encroachment shall be identified by the Director of Forest, Parks and Beach and approval for removal shall follow City policy.

H. Mitigation. When deemed appropriate by the City, the applicant shall include those measures appropriate to compensate the City for the loss of the use of City property or the public right-of-way, or to repair damage thereto. (Ord. 89-9 § 1, 1989).

Attachment 1 Attachment 11

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
May 3, 2022

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Community Planning & Building Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Receive a report on the process required to consider a permanent outdoor seating program in the public right of way, and provide direction to staff on whether or not to proceed with the effort as a City Council top priority project RECOMMENDATION:

Executive summary:

This report provides an overview of the process required to fully develop a permanent outdoor seating program in the public right of way, ultimately for consideration by Council. This would include numerous public hearings and workshops, discussing major policy issues such as rental fees, and updating several City regulatory documents including the City’s General Plan and Zoning Code.

As part of this agenda item, Council is respectfully being asked to consider potential impacts to the recently approved list of 16 “Priority Projects” (Attachment 1). These 16 projects were prioritized as part of a larger list of 30 important projects, which includes exploring an outdoor dining program. If Council chooses to move forward immediately with this project, it would largely be led by the Community Planning and Building Department (CPB). Direction would be requested on which of the eight (8) projects already led by CBP might be put on hold or set on a slower track to free up the needed resources for this effort.

Examples of priority projects with a similar level of effort include: creation of street addresses; developing a paid parking program; updating the City’s telecommunications ordinance; the Design Traditions 1.5 project; and exploring barriers to affordable housing in preparation for updating the City’s Housing Element. All of the projects on the larger list of 30 are important and worthwhile, including exploring outdoor dining in the right of way. Each project will be addressed at some point in the next couple of years, so the question for Council revolves around timing and utilization of staff resources.

Discussion:

At their April 5th, 2022 meeting, Council decided to keep the mandatory removal date of April 20, 2022 for all temporary parklets. As part of this action, staff was asked to return at the next regular meeting to lay out the process to consider a permanent outdoor seating program in the public right of way. Although the aesthetics and physical design of outdoor seating play a major factor in the development of this program, there are several other regulatory considerations that must be addressed first, or at least at the same time.

This means that once the development of an outdoor seating program in the right of way is started in earnest, the process will require a significant commitment of City time and staff resources. This process would effectively have three major components:

Component # 1 - Public meetings;
Component #2 - Policy decisions; and
Component #3 - Regulatory considerations.

These three major components would each include multiple steps along the way, but are discussed below in broader detail:

Component #1 - Public Meetings
Given the scope and impact of a permanent outdoor dining program in the right of way, there would need to be numerous public meetings. Staff would recommend conducting at least one (1) focused community workshop at a location like sunset center early on in the process. This workshop would allow staff to get the broad community engaged in the conversation and garner important early feedback. In addition to this workshop, there would need to be at least three (3) Planning Commission meetings in order to formally discuss and develop program parameters such as consistency with existing regulations, design/aesthetics, public safety, allowed uses, permitting requirements, and other important planning topics. Additionally, at least one (1) meeting with the Historic Resources Board would be required due to the historic nature of the downtown area. Ultimately, these planning and development meetings would culminate with at least three (3) City Council hearings to consider the merits of the program, and regulatory changes required to implement it. Most of these regulatory changes, which require adoption by ordinance, would necessitate at least two City Council hearings on the matter. Ultimately, if a program was adopted by the City, it would not become effective until a Local Coastal Program (LCP) amendment was processed and certified by the California Coastal Commission at one (1) final public hearing. All told, this would add up to no less than nine (9) public meetings to successfully develop a permanent outdoor dining program in the right of way. It should be noted that there has already been effort geared towards gathering public input about this program, so staff would not be starting from scratch. An ad hoc committee made up of Mayor Potter and Mayor Pro Tempore Richards convened public meetings beginning on February 8th, 2021, with over half a dozen more that followed.

Ad hoc conversations centered around basic constraints that would need to be considered for a permanent program, all of which would require thorough analysis if the program development moved forward. After those initial discussions, a public survey (Attachment 2) was crafted over the course of three (3) Ad-Hoc meetings. The survey gathered feedback from residents, business owners, and other stakeholder groups on the some of the largest and most complicated aspects of a permanent program. These survey results are still useful data, and will be included as part of the analysis done by the Planning Commission, and City Council
Component #2 - Policy Decisions
Policy decisions would need to be made somewhat early in the process by City Council. This policy direction is necessary to shape many of the regulatory updates required to implement a new program. This component is intentionally called out separately from the regulatory considerations, because it would need to take place prior to drafting updates to the Zoning Code and General Plan. These policy decisions would include, but are not limited to such complicated legal and political topics such as:

Nature of parklet ownership (lease/rent vs. private ownership) Whether or not (and how much) to charge for permanent parklet spaces How to handle changes in business ownership
Insurance and liability requirements
Whether to include other businesses like wine tasting, specialty restaurants, etc.

The fine tuning and specifics of these and other policy decisions would be worked out through the numerous public meetings noted above. However, early direction from City Council would be important to guide the process in the right direction.

Component #3 - Regulatory Considerations
In 2020, under the City’s Proclamation of a Local Emergency, CMC section 2.64.060 allowed for the creation of temporary rules to protect life and safety, even if those rules did not conform to the City’s codified regulations. Under these provisions, temporary parklets were allowed to be put in place and remain in the right of way for nearly two years. Now that temporary parklets are no longer allowed, outdoor dining in the public right of way must conform to the City’s codified regulations before it can be permitted. In several cases, this means that existing regulatory documents would need to be amended, including the City’s Zoning Code, General Plan, and Design Guidelines.

The following is a list of the most prevalent examples of code sections which could need amendments.

The code section is listed first, and then a brief explanation of the potential conflicts are given. This list is not exhaustive, and could change as the program was developed:

CMC 17.14.070 - Enclosed Structures Required for All Uses:
“All uses in all districts shall be conducted within a completely enclosed building.” Restaurants are exempt from this requirement, so a restaurant parklet would not be in conflict.

However, if any other uses such as wine tasting shops were to be included in the program, an amendment to this section of code would need to be considered.

CMC 17.14.220.D.3 - Design Regulations for Exterior Seating Associated with a Restaurant:
“The area in which the seating is proposed shall be fully contained on private property and shall not interfere with automobile or pedestrian traffic on any public right-of-way or through any intra-block walkway.”
This would require a wholesale change in the regulatory language to allow seating on public property.

The City would also have to consider if auto and pedestrian traffic would be impacted, and whether this language requires amending.

CMC 17.14.220.D.6 - Design Regulations for Exterior Seating Associated with a Restaurant:
“Physical structures that enhance comfort such as windscreens, heaters, and exterior lighting shall be shielded from view from the public right-of-way and from intra-block walkways or shall be designed to be architecturally compatible with the village character and the adjacent buildings.” Code requires considering not only the façade of the business operating the parklet, but also adjacent businesses. There may not be agreement among neighboring businesses about “compatibility”.

CMC 12.32.160 – Picnicking and Camping:
“It is unlawful to picnic, camp, place tables, place chairs, eat, hang out things to dry, or do any other act connected with human habitation, on any public right-of-way, sidewalk area or in any parking area.” This is another section of code requiring a wholesale change to the language regarding how sidewalks and parking are used.

CMC 12.08.060 – Encroachment Application Review Standards:
[See standards A. through H. – Attachment 3]
These are the standards that have been reviewed in conjunction with other recent permanent encroachment applications. If outdoor seating in the right of way became permanent, these standards may have to be revised or a specific exception created for outdoor restaurant seating.

CMC 12.12.010 – Obstruction of Streets:
“It is unlawful for any person to leave, or cause to be left, any goods, wares, merchandise, merchandise containers, refuse or waste containers, building materials or equipment, or other articles, upon any sidewalk, sidewalk area, street, parkway, or other public property, within the City, except under the following conditions:” Currently, the exceptions to this regulation do not include dining in the public right of way. Amendments would be required in this section of code.

General Plan Policy P1-20 – Land Use and Community Character Element:
“Encourage outdoor eating areas that are in character with the design of the commercial district, do not adversely impact adjacent residential land uses, interfere with pedestrian or vehicular circulation, or result in a net increase in the mount of restaurant seating.”
Portions of this General Plan policy may need to be amended depending on how the program would be structured. If restaurants were able to add one (1) or more seats through outdoor seating in the right of way, an amendment would be required. Findings would also need to be made that parklets do not impact adjacent residential uses or interfere with pedestrian or vehicle circulation.

General Plan Land Use and Community Character Element - Pg. 1-18:
“Pedestrian congestion detracts from the shopping and walking experience and the overall economic vitality in the commercial district, especially on Ocean Avenue. The large number of establishments offering food that can be consumed immediately on the sidewalks and litter and food debris left, also detract from the pedestrian experience.”
Although not a numbered Policy, this section from the purpose statement of the Land Use and Community Character Element may need to be amended, or findings made that permanent outdoor seating in the public right of way does NOT detract from the “pedestrian experience”.

Commercial Design Guidelines:
[All impacted Sections – no specific language]
The existing Commercial Design Guidelines do speak to colors and materials for buildings in the downtown area. Some language would need to be created to guide the look and feel of permanent outdoor seating areas in the public right of way, since there is currently no mention of them.

Local Coastal Program (LCP):
[All impacted sections – no specific language]
As a City with a certified Local Coastal Program (LCP), Carmel-by-the-Sea is required to submit an application to the California Coastal Commission (CCC) to amend its LCP any time a component of that LCP is modified. That required application seeks certification from the CCC that all modifications are in accordance with the California Coastal Act. Since the Zoning Code and General Plan are both part of the City’s LCP, certification of these regulatory changes would be required before they became effective.

Based on review of these three (3) major components of developing a permanent outdoor seating program in the public right of way, staff is seeking Council direction on whether or not to begin development of the program. If the Council is inclined to begin work on this program immediately, staff is also seeking direction as to which of City Council’s 16 top priority projects should be set aside to free up the necessary staff resources.

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Attachment 1 - List of 16 Priority Projects
Attachment 2 - Ad hoc Committee Survey Results
Attachment 3 - Encroachment Permit Review Standards
Carmel‐by‐the‐Sea
City Council Priority Project List
3/14/22
% Complete Lead
35% PD
95% CPB
85% PW/CPB
20% PW
25% CPB
40% CPB
50% Admin.
90% PW/CA
50% Admin.
15% PW
15% CPB
Added by Consensus ‐ Make a Top Priority
% Complete Lead
0% CPB
0% TBD
0% PW/CPB
20% CPB/PD
10% PW/Fire
Add to next year's Budget
% Complete Lead
0% Admin.
0% Admin.
0% Admin.
"Lead" Key:

PW ‐ Public Works
CPB ‐ Community Planning and Building
PD ‐ Police Department
CA ‐ Community Activities
Admin. ‐ City Administrator/Assistant City Administrator TBD ‐ Lead To Be Determined
Develop plan to maintain natural areas (pub/priv) to reduce fire risk Project Description
New Position ‐ Volunteer Group Facilitator
New Position ‐ Climate Action Plan Project Manager
Hire Consultant to Update Purchasing Ordinance
Review barriers to construction of affordable housing
Project Description
Develop Accessory Dwelling Unit (ADU) Ordinance
Explore opportunities for Scout House
Explore street addresses
Explore Paid Parking Program
Update Zoning Code & Design Guidelines (Residential & Commercial) Develop Telecommunication Ordinance consistent with federal law Filling vacant positions
Forest Theater Facilities Manager
Pandemic recovery (reopening, reporting, etc.)
Stormwater Ordinance update
Already In Progress ‐ Keep as Top Priority
Project Description
Review opportunities for enhanced fire/ambulance service Review and Update Sign Ordinance
Prepare Climate Action/Adaptation Plan
Develop Forest Management Plan (FMP) and Update Tree Ordinance Attachment 1
Outdoor Seating Ad-Hoc Committee
Survey Results
July 22, 2021
Carmel-by-the-Sea 1

CITY OF CARMEL-BY-THE-SEA
Carmel-by-the-Sea 2
Survey Overview
• How survey was conducted
• Online and also available hardcopy
• Active for 30 days
• Multiple outreach/marketing efforts to encourage participation • 1485 total responses
• Includes 2 submitted via paper copy
• 94 duplicates removed (same email address)
• 1391 adjusted total responses
• How survey is being reported
• Data calculated two ways for each question
• First chart for each question analyzed by specific respondent type • Second chart for each question analyzed by general respondent type • Additional data sorting possible if directed by Ad Hoc • Comments received as part of survey have been converted to a “word cloud” that illustrates the most frequently used words 3 Respondent Type
QUESTION 1 - Which category (SELECT ONE) best describes you? 4 Respondent Type
QUESTION 1 - Which category (SELECT ONE) best describes you? 5 Consistency With Character (Attached)
QUESTION 2a - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? 6 Consistency With Character (Attached)
QUESTION 2a - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? 7 Consistency With Character (Attached)
QUESTION 2a - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? Not Consistent……………………………………………………………………….….…………Very Consistent 20%
9%
15%
10%
47%
8 Consistency With Character (Detached)
QUESTION 2b - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? 9 Consistency With Character (Detached)
QUESTION 2b - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? 10 Consistency With Character (Detached)
QUESTION 2b - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? Not Consistent…………………………………………...…………………….…………Very Consistent 8%
23%
10%
13%
46%
11 Consistency With Character (Bistro)
QUESTION 2c - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? 12 Consistency With Character (Bistro)
QUESTION 2c - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? 13 Consistency With Character (Bistro)
QUESTION 2c - On a scale of 1-5, how consistent is the dining type with the character of Carmel-by-the-Sea if allowed in the future? Not Consistent……………………….……………………………………….…………Very Consistent 9%
22%
16%
14%
39%
14 Standard Closure Time
QUESTION 3 - If sidewalk seating/dining is allowed in the future, should there be a standard closure time for all?
15 Standard Closure Time
QUESTION 3 - If sidewalk seating/dining is allowed in the future, should there be a standard closure time for all?
16 Annual Fee
QUESTION 4 - If sidewalk seating/dining is allowed in the future, should the City charge some form of annual fee for those who receive a permit? 17 Annual Fee
QUESTION 4 - If sidewalk seating/dining is allowed in the future, should the City charge some form of annual fee for those who receive a permit? 18 Business Frontage
QUESTION 5 - If sidewalk seating/dining is allowed in the future, should a business be limited to the area in front of their establishment (I.e.: store frontage only)? 19 Business Frontage
QUESTION 5 - If sidewalk seating/dining is allowed in the future, should a business be limited to the area in front of their establishment (I.e.: store frontage only)? 20 Specialty Restaurants
QUESTION 6 - If sidewalk seating/dining is allowed in the future, should “specialty restaurants” (e.g.: coffee shop, bakery, etc.) be allowed to apply for a permit? 21 Specialty Restaurants
QUESTION 6 - If sidewalk seating/dining is allowed in the future, should “specialty restaurants” (e.g.: coffee shop, bakery, etc.) be allowed to apply for a permit? 78%
22%
22 Wine Tasting Shops
QUESTION 7 - If sidewalk seating/dining is allowed in the future, should wine tasting rooms be allowed to apply for a permit?
23 Wine Tasting Shops
QUESTION 7 - If sidewalk seating/dining is allowed in the future, should wine tasting rooms be allowed to apply for a permit?
69%
31%
24 Existing Space
QUESTION 8 - If sidewalk seating/dining is allowed in the future, should businesses with existing private outdoor space be allowed to apply for a permit? 25 Existing Space
QUESTION 8 - If sidewalk seating/dining is allowed in the future, should businesses with existing private outdoor space be allowed to apply for a permit? 68%
32%
26 Parking
QUESTION 9 - On a scale of 1-5, how concerned are you about the loss of parking in the downtown area if a program was approved in the future? 27 Parking
QUESTION 9 - On a scale of 1-5, how concerned are you about the loss of parking in the downtown area if a program was approved in the future? 31%
19%
16%
8%
26%
28 Impact Area – Design/Aesthetic
QUESTION 10a - If sidewalk seating/dining is allowed in the future, how do you think the program would impact design/aesthetics of the City? 29 Impact Area – Design/Aesthetic
QUESTION 10a - If sidewalk seating/dining is allowed in the future, how do you think the program would impact design/aesthetics of the City? 32%
12%
7% 8%
4%
12%
3% 2%
5%
3%
14%
30 Impact Area – Parking
QUESTION 10b - If sidewalk seating/dining is allowed in the future, how do you think the program would impact parking in the City?
31 Impact Area – Parking
QUESTION 10b - If sidewalk seating/dining is allowed in the future, how do you think the program would impact parking in the City?
26%
3%
5%
8%
12%
15%
17%
3% 3%
5%
2%
32 Impact Area – Public Safety
QUESTION 10c - If sidewalk seating/dining is allowed in the future, how do you think the program would impact public safety in the City? 33 Impact Area – Public Safety
QUESTION 10c - If sidewalk seating/dining is allowed in the future, how do you think the program would impact public safety in the City? 10%
4%
5%
4% 4%
3%
39%
7%
5% 4%
34 Impact Area – Pedestrian Flow
QUESTION 10d - If sidewalk seating/dining is allowed in the future, how do you think the program would impact pedestrian flow in the City? 35 Impact Area – Pedestrian Flow
QUESTION 10d - If sidewalk seating/dining is allowed in the future, how do you think the program would impact pedestrian flow in the City? 5%
17%
6%
8%
15%
24%
3%
4%
5%
9%
5%
36 Impact Area – Vehicle Flow
QUESTION 10e - If sidewalk seating/dining is allowed in the future, how do you think the program would impact vehicle flow in the City? 37 Impact Area – Vehicle Flow
QUESTION 10e - If sidewalk seating/dining is allowed in the future, how do you think the program would impact vehicle flow in the City? 17%
4%
5%
8%
11%
33%
3%
4% 4%
5%
7%
38 Impact Area – Noise/Nuisance
QUESTION 10f - If sidewalk seating/dining is allowed in the future, how do you think the program would impact noise/nuisances in the City? 39 Impact Area – Noise/Nuisance
QUESTION 10f - If sidewalk seating/dining is allowed in the future, how do you think the program would impact noise/nuisances in the City? 14%
4% 4%
5%
10%
37%
4% 4% 4% 5%
9%
40 Impact Area – Appeal to Visitors
QUESTION 10g - If sidewalk seating/dining is allowed in the future, how do you think the program would impact appeal to visitors of the City? 41 Impact Area – Appeal to Visitors
QUESTION 10g - If sidewalk seating/dining is allowed in the future, how do you think the program would impact appeal to visitors of the City? 10%
2% 2% 3%
2%
6%
7%
12%
40%
9%
8%
42 Impact Area – Desire to Dine Out
QUESTION 10h - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the desire to dine out in the City? 43 Impact Area – Desire to Dine Out
QUESTION 10h - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the desire to dine out in the City? 7%
44%
2% 3%
2% 2%
7%
5%
12%
7%
1%
44 Impact Area – Retail Shopping Experience
QUESTION 10i - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the retail shopping experience in the City? 45 Impact Area – Retail Shopping Experience
QUESTION 10i - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the retail shopping experience in the City? 12%
3%
4% 3% 3%
21%
5%
9%
8%
9%
23%
46 Impact Area – Restaurant Dining Experience
QUESTION 10j - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the restaurant dining experience in the City? 47 Impact Area – Restaurant Dining Experience
QUESTION 10j - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the restaurant dining experience in the City? 3%
8%
4%
2% 1%
7%
5%
10%
7%
42%
11%
48 Impact Area – Wine Tasting Experience
QUESTION 10k - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the wine tasting experience in the City? 49 Impact Area – Wine Tasting Experience
QUESTION 10k - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the wine tasting experience in the City? 10%
2% 3% 2% 2%
16%
5%
10%
7%
34%
8%
50 Impact Area – Residential Experience
QUESTION 10l - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the residential experience in the City? 51 Impact Area – Residential Experience
QUESTION 10l - If sidewalk seating/dining is allowed in the future, how do you think the program would impact the residential experience in the City? 15%
3%
4% 4%
6%
22%
6%
7%
8%
8%
17%
52 Impact Area – Economic Equity
QUESTION 10m - If sidewalk seating/dining is allowed in the future, how do you think the program would impact economic equity in the City? 53 Impact Area – Economic Equity
QUESTION 10m - If sidewalk seating/dining is allowed in the future, how do you think the program would impact economic equity in the City? 13%
3% 3%
2%
3%
7%
17%
9%
30%
6% 7%
54 Additional Comments
QUESTION 11- Please share any other thoughts you have regarding a possible future sidewalk seating/dining program ?
EN 21-272 (Fountain)

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Carmel-by-the-Sea City CouncilMay 3, 2022

Carmel-by-the-Sea City Council
May 3, 2022